On the agenda: Chowchilla meeting — LPR camera (Oct 13)

AGENDA
City Council Meeting

Council Chamber, Chowchilla City Hall
130 S. 2nd Street, Chowchilla, CA 93610

Tuesday, October 13, 2026

Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just
outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council
Chamber is accessible to the physically disabled. If you need special assistance, please call (559) 6658615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any
Chowchilla City Council Member from participating in any action related to a license, permit, contract, or
entitlement for use application if he or she receives any political contributions totaling more than $500 within
the previous twelve months, and for twelve months following the date of a final decision, from the
business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution
to disclose the contribution on the record of the proceedings.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost
City staff and contract employees present will be recorded in the minutes.
•

CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:

PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on
the Closed Session agenda only. It is recommended that speakers limit their comments to no
more than 3 minutes each.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: Police Chief – Unrepresented
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: City Administrator

City Council Meeting AGENDA

October 13, 2026

4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: City Administrator - Unrepresented
5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 16478 Avenue 25, Chowchilla CA 93610
Agency Negotiator: City Administrator
Negotiating Parties: Thiel Air Care, Inc.
Under Negotiation: Price and/or terms
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are
not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested
that no comments be made during this period on items on the agenda. Speakers are not allowed to cede
their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items
on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1

COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2

STAFF VERBAL REPORTS

CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any
member of the City Council or any person in the audience.

3.1

Approval of the September 22, 2026 Regular City Council Meeting Minutes
(McClendon)

3.2

Consideration and Acceptance of the September 2026 Check Register Report (Seeto)

City Council Meeting AGENDA

October 13, 2026

3.3

Consideration and Adoption of a City Council Resolution to Declare Certain Unused
City Property as Surplus and Authorize Staff to Dispose of by Sale at Auction
(Ensminger)

3.4

Consideration and Adoption of a City Council Resolution Accepting Improvements
and Authorizing Filing of the Notice of Completion for the Ventura Avenue Pavement
Resurfacing Project (Ensminger)

3.5

Consideration and Adoption of a City Council Resolution Authorizing Additional
Funds from Measure N to Complete the City-Wide Surveillance Program (Palmer)

PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1

Consideration and Approval of Renewal of the Employment Agreement* for Chief of
Police of the City of Chowchilla (Prentice)
*Final Draft Employment Agreement will be available at the meeting.

6.2

Consideration and Adoption of a City Council Resolution Approving an Allocation
from the City Council Contingency Fund to the Chowchilla Union High School Class
of 2028 for Grad Night Transportation (Wisener)

ANNOUNCEMENTS – Section 7
OCT 19
OCT 21
OCT 24
OCT 27
OCT 29

AIRPORT ADVISORY COMMITTEE MEETING, COUNCIL CHAMBERS, 5PM
PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM
HALLOWEEN TREAT TRAIL, VETERANS PARK, 6:00PM
CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
STATE OF THE COUNTY LUNCHEON, SAN JOAQUIN W INE COMPANY, 11:30AM

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda
was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review
on this 9th day of October, 2026 at or before 4:00 pm.
Digitally signed by Joann

Joann McClendon McClendon
Date: 2026.10.09 11:03:13 -07'00'

October 13, 2026 City Council Meeting |3:00pm Closed Session - 4:00pm Open Session

ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
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Passcode: 425 006
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 883 7262 8508
Passcode: 425 006
Staff highly recommends that participants log into Zoom 15 minutes before
the meeting begins to perform an audio check and ensure they have an
optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your
computer/laptop or smartphone, please use the “raise hand” icon, and
you will be unmuted when it is your turn to speak. Please provide your
name when unmuted. You can address the Council for up to 3 minutes.
• If you are calling into the meeting only (no camera/video) and wish to
comment, press *9 to “raise your hand” and *6 to unmute yourself.

Item 3.1

MINUTES
City Council Meeting

CLICK HERE
TO RETURN TO
THE AGENDA

Council Chamber, Chowchilla City Hall
130 S. 2nd Street, Chowchilla, CA 93610

Tuesday, September 22, 2026

Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost
City staff and contract employees present: City Attorney Michael Prentice, Police Chief Jeff
Palmer, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Public Works Deputy
Director Joe Roman, Community & Economic Development Director Denise Munoz, Finance
Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT
System Administrator Carlos Berrocal, City Clerk Joann McClendon
•

CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None.

PUBLIC ADDRESS – CLOSED SESSION
None.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: Police Chief – Unrepresented
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: City Administrator
4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: City Administrator - Unrepresented
5. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation Pursuant to Government Code Section 54956.9(d)(4): One case
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT: No reportable action.

City Council Meeting MINUTES

September 22, 2026

PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
Christine Cook, a longtime Chowchilla resident and retired educator, addressed the Council to
express her appreciation for members of the community and City staff. She recognized Stacy
Curutchet, Connie Fuller, Christina Soares, City Clerk McClendon, Public Works staff, the City
Administrator, Police Chief Palmer, Police Officer Lawson, and other City staff and contractors for
their hard work and assistance to the community. She also expressed appreciation to members
of the City Council for their service and dedication to Chowchilla. Ms. Cook shared a recent
positive experience regarding roadwork and the relocation of a stop sign near her residence,
noting the responsiveness of City staff and the contractor. She concluded by thanking everyone
involved in serving the community.
Dennis Haworth, Chamber of Commerce Executive Director, thanked City staff, volunteers,
students, and sponsors for their support of the recent event, the car show, and recognized Charles
from Public Works for his assistance.
Community member Titus thanked Chief Palmer and Police Department staff, specifically the
night shift, for their response to a recent shooting and efforts to keep the community safe.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1

COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

Council Member Troost reported attending the Chamber of Commerce’s annual car show.
Mayor Pro Tem Barragan also reported attending the car show.
Council Member Ahmed reported attending the car show, International Council of Shopping
Centers (ICSC) in San Diego, the Madera County Economic Development Commission (MCEDC)
meeting, and the Madera County Transportation Commission (MCTC). Discussed a potential
transportation grant opportunity for school zones and speeding concerns.
Mayor Smith reported attending the 9/11 Memorial Ceremony with Fire Chief Gaumnitz; also
attended the Men’s Steak Night Dinner at Cornerstone Community Church, the car show, and the
Chowchilla Athletic Foundation (CAF) dinner.
2.2

STAFF VERBAL REPORTS

Chief Palmer Reported 1,169 calls for service, 452 proactive stops, 25 misdemeanor arrests, 5
felony arrests, and 14 citations. Officers also recovered a stolen firearm following a vehicle
burglary.
Fire Chief Gaumnitz reported attending the 9/11 Memorial and First Responder Veterans Rodeo.
Public Works Director Ensminger assisted with car show preparations and welcomed a new
wastewater operator trainee.

City Council Meeting MINUTES

September 22, 2026

Community & Economic Development Director Munoz reported on International Council of
Shopping Centers (ICSC) attendance, new businesses, and the Flames restaurant review.
Finance Director Seeto reported completed workers’ compensation training and reviewed
investment options.
Recreation Director reported finalizing a youth robotics program and a five-year Senior Center
agreement; provided updates on upcoming community events.
City Clerk McClendon reported that she will be participating in the Madera County Elections Office
logic and accuracy testing on September 30.
CONSENT CALENDAR – Section 3
3.1

Approval of the September 8, 2026 Regular City Council Meeting Minutes
(McClendon)

3.2

Consideration and Acceptance of the August 2026 Financials Report (Seeto)

3.3

Consideration and Approval of the Auto Aid Agreement Between Chowchilla Fire
Department and Madera County Fire (Gaumnitz)

3.4

Consideration and Adoption of a City Council Resolution (60-26) Approving Budget
Amendments for the Purchase of Two Transit Vehicles (McClendon)

Motion by Council Member Troost, Seconded by Mayor Pro Tem Barragan to Approve the
Consent Calendar as Presented. Motion passed by roll call vote with Council Member Chavez
absent.
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1

Consideration and Adoption of a City Council Resolution (61-26) Approving a Tax
Sharing Agreement Between the City of Chowchilla and the County of Madera for the
Robertson Boulevard – Road 15 Reorganization Annexation and Authorizing
Execution of the Agreement (Munoz)

Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve City Council
Resolution #61-26, Approving a Tax Sharing Agreement Between the City of Chowchilla and the
County of Madera for the Robertson Boulevard – Road 15 Reorganization Annexation and
Authorizing Execution of the Agreement. Motion passed by roll call vote with Council Member
Chavez absent.
6.2

Consideration and Adoption of a City Council Resolution (62-26) Approving a
California State Water Resources Control Board Application to Fund Planning and
Design for Sewer Main Rehabilitation at Veterans Memorial Park (Ensminger)

City Council Meeting MINUTES

September 22, 2026

Motion by Mayor Pro Tem Barragan, Seconded by Council Member Ahmed to Approve City
Council Resolution #62-26, Approving a California State Water Resources Control Board
Application to Fund Planning and Design for Sewer Main Rehabilitation at Veterans Memorial
Park. Motion passed by roll call vote with Council Member Chavez absent.
6.3

Consideration and Adoption of a City Council Resolution (63-26) Approving an
Application for Funding and the Execution of a Grant Agreement and any
Amendments Thereto From the 2025 Funding Year of the State CDBG Program
Amendment (Ensminger)

Motion by Mayor Smith, Seconded by Mayor Pro Tem Barragan to Approve City Council
Resolution #63-26, Approving an Application for Funding and the Execution of a Grant Agreement
and any Amendments Thereto From the 2025 Funding Year of the State CDBG Program
Amendment. Motion passed by roll call vote with Council Member Chavez absent.
ANNOUNCEMENTS – Section 7
SEP 23-25
OCT 8
OCT 10
OCT 13

LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, ANAHEIM CONVENTION CENTER
COMMUNITY PAINT NIGHT
TRINITY PREGNANCY RESOURCE CENTER ANNUAL BANQUET, CORNERSTONE COMMUNITY
CHURCH, 5:30PM
CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM

ADJOURNMENT
Mayor Smith Adjourned the Tuesday, September 22, 2026 Regular City Council Meeting at
4:39pm.
ATTEST:

APPROVED:

Joann McClendon, CMC
City Clerk

Mayor Kelly Smith

Item 3.2

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: October 13, 2026
AGENDA SECTION:

Consent

SUBJECT:

Information Regarding Monthly Invoice Payments

PREPARED BY:

Daniel Seeto, Finance Director

ATTACHMENTS:

Check list report

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
Informational only. The invoices paid are shown in the attached listing of invoices.
BACKGROUND:
Presented this evening is a list of invoices paid in September 2026.
REASON FOR RECOMMENDATION:
Informational item only.
FISCAL IMPACT:
Each item shown on the invoice list includes a description of that item and the amount of the invoice.
ALTERNATIVES:
Not applicable.
ACTIONS FOLLOWING APPROVAL:
None.

Bank Transaction Report

Transaction Detail

Chowchilla, CA

Issued Date Range: 09/01/2026 - 09/30/2026
Cleared Date Range: Issued
Cleared
Date
Date
Number
Description
Bank Account: 200650906 - General Tricounties Bank
09/01/2026
72318
American Asphalt Repair and Resurfacing Co, Inc
09/01/2026
72319
Rental Zebra
09/01/2026
72320
Donald Beverage
09/02/2026
72321
CA State Disbursement Unit
09/02/2026
72322
Chowchilla City Police Officers Association
09/02/2026
72323
Void Check
09/02/2026
72324
Chowchilla Employees Assn.
09/02/2026
72325
Chowchilla Mid-Management
09/02/2026
72326
Chowchilla Office
09/02/2026
72327
Fitness Peak
09/02/2026
72328
Franchise Tax Board- Tax
09/02/2026
72329
U.S. Bank (PARS)
09/03/2026
72330
Brandy & Grag Adams
09/08/2026
72331
American Fidelity Assurance
09/08/2026
72332
BSK Associates
09/08/2026
72333
Central Valley Concrete, Inc.
09/08/2026
72334
Chowchilla-Madera County Fair
09/08/2026
72335
CivicPlus, LLC
09/08/2026
72336
Cornerstone Structural Engineering Group, Inc.
09/08/2026
72337
Cumulus Media New Holdings Inc
09/08/2026
72338
Eppler Towing & Recovery Inc
09/08/2026
72339
Farmers Hardware
09/08/2026
72340
Ferguson Enterprises, Inc.
09/08/2026
72341
HENSLEY'S PAVING AND GENERAL ENGINEERING, INC.
09/08/2026
72342
Horizon Distributors Inc.
09/08/2026
72343
Howell Communications Inc.
09/08/2026
72344
John Chavez
09/08/2026
72345
Kelleher, Helmrich & Associates, Inc.
09/08/2026
72346
Kelly Smith
09/08/2026
72346
Kelly Smith Reversal
09/08/2026
72347
Law Dog K9
09/08/2026
72348
Lechowicz & Tseng Municipal Consultants
09/08/2026
72349
Lozano Smith, LLP
09/08/2026
72350
Mace Pest Control
09/08/2026
72351
MAPA Plumbing Services
09/08/2026
72352
Mid Valley Disposal Inc.

10/1/2026 12:57:04 PM

Module

Status

Type

Utility Billing
Utility Billing
Utility Billing
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Utility Billing
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable

Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Voided
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding

Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check Reversal
Check
Check
Check
Check
Check
Check

Amount
-1,152.65
-79.93
-122.20
-583.83
-2,408.00
0.00
-264.00
-120.00
-153.00
-52.50
-200.00
-374.32
-113.98
-1,328.84
-499.79
-1,419.19
-5,000.00
-7,478.40
-521.00
-5,000.00
-675.00
-581.55
-84.49
-21,679.00
-63.26
-10,850.00
-322.58
-1,800.00
-322.58
322.58
-8,400.00
-1,285.00
-31,615.88
-500.00
-380.00
-318,921.78

Page 1 of 7

Bank Transaction Report
Issued
Date
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/08/2026
09/16/2026
09/16/2026
09/16/2026

Cleared
Date

10/1/2026 12:57:04 PM

Issued Date Range: Number
72353
72354
72355
72356
72357
72358
72359
72360
72361
72362
72363
72364
72365
72366
72367
72368
72369
72370
72371
72372
72373
72374
72375
72376
72377
72378
72379
72380
72381
72382
72383
72384
72385
72386
72387
72388
72389
72390
72391
72392
72393
72394
72395

Description
Motorola Solutions, Inc
Occupational Health Centers of California
ODP Business Solutions, LLC
O'Reilly Auto Parts
PACE Supply Corp
Pacific Plan Review Inc
PacWest Direct
PARS
Phoenix Group Information Systems
Platinum General Engineering LLC
Platt Electrical Supply
Point Emblems LLC
Power Business Technology LLC
Precision Civil Engineering, Inc.
Principal Life Insurance Company
ProClean Supply
Prudential Overall Supply
Purl's Sheet Metal & Air Conditioning Inc.
Quad Knopf, Inc.
Void Check
Quadient Leasing USA, Inc.
R & R Pool Service
Rain for Rent
Rod Pruett
S & W Auto Parts Inc.
Safety-Kleen Systems Inc.
Silva Ford Madera
Southern Tire Mart LLC
Specialty Roofing of CA Inc
Superior Pool Products, LLC
Tim R. Trull Electric, Inc.
Turner's Towing
US BANK (CAL-CARD)
Van De Pol Petroleum
Verizon Wireless
Vision Service Plan - (CA)
Vortex Industries Inc
Vulcan Materials Company
Waseem Ahmed
West Coast Pet Memorial Service
CA State Disbursement Unit
Chowchilla City Police Officers Association
Void Check

Module
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable

Status
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Voided
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Voided

Type
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check

Amount
-7,599.36
-514.00
-1,799.05
-345.06
-2,540.44
-5,715.75
-412.08
-517.44
-534.99
-229,308.03
-264.67
-2,074.94
-21.54
-8,649.51
-9,258.27
-75.88
-557.84
-998.00
-18,391.65
0.00
-690.75
-140.00
-333.68
-256.00
-157.81
-380.58
-15.91
-2,065.10
-3,500.00
-1,862.18
-17,746.00
-220.00
-1,660.84
-12,024.21
-4,146.91
-886.89
-9,744.18
-540.88
-322.58
-440.79
-583.83
-2,408.00
0.00

Page 2 of 7

Bank Transaction Report
Issued
Date
09/16/2026
09/16/2026
09/16/2026
09/16/2026
09/16/2026
09/16/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026

Cleared
Date

10/1/2026 12:57:04 PM

Issued Date Range: Number
72396
72397
72398
72399
72400
72401
72402
72403
72404
72405
72406
72407
72408
72409
72410
72411
72412
72413
72414
72415
72416
72417
72418
72419
72420
72421
72422
72423
72424
72425
72426
72427
72428
72429
72430
72431
72432
72433
72434
72435
72436
72437
72438

Description
Chowchilla Employees Assn.
Chowchilla Mid-Management
Chowchilla Office
Fitness Peak
Franchise Tax Board- Tax
U.S. Bank (PARS)
A & R Refrigeration Inc.
AFLAC
Airespring Inc
American Fidelity Assurance (Flex)
Anderson Pump Co
AT & T
AT & T CALNET
AutoZone Parts, Inc
Badger Meter Inc.
Baker Supplies and Repairs
Blacks Irrigation Systems, Inc
Brown's Dock & Door, Inc
BSK Associates
Comcast
Comcast
Crazy Ant Pest Control Inc
Dante Lawson
David Burnett
Department of Justice/Acc
Distributor Operations, Inc.
Don's Mobile Glass Inc.
Farmers Hardware
Void Check
Grainger
Granite Construction Company
Grover Landscape Services Inc.
Healthwise Services, LLC
John Chavez
Kellogg Supply
Lechowicz & Tseng Municipal Consultants
Liebert Cassidy Whitmore
MAPA Plumbing Services
Mid Valley Disposal Inc.
Occupational Health Centers of California
ODP Business Solutions, LLC
O'Reilly Auto Parts
PACE Supply Corp

Module
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable

Status
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Voided
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding

Type
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check

Amount
-264.00
-120.00
-153.00
-52.50
-200.00
-114.26
-75.00
-967.14
-558.32
-458.32
-112.77
-97.20
-743.70
-616.96
-805.56
-382.80
-282.75
-502.50
-875.59
-43.51
-245.16
-94.00
-23.00
-115.00
-974.50
-173.77
-325.00
-575.42
0.00
-122.01
-68,023.34
-6,418.00
-410.27
-311.89
-57.32
-690.00
-874.00
-380.00
-163,514.39
-257.00
-1,121.46
-559.48
-579.38

Page 3 of 7

Bank Transaction Report
Issued
Date
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/21/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026

Cleared
Date

10/1/2026 12:57:04 PM

Issued Date Range: Number
72439
72440
72441
72442
72443
72444
72445
72446
72447
72448
72449
72450
72451
72452
72453
72454
72455
72456
72457
72458
72459
72460
72461
72462
72463
72464
72465
72466
72467
72468
72469
72470
72471
72472
72474
72475
72476
72477
72478
72479
72480
72481
72482

Description
Phoenix Group Information Systems
PROtech Security & Electronics Inc.
Prudential Overall Supply
Quad Knopf, Inc.
Quadient Finance USA, Inc.
Railworks Track Systems LLC
Rain for Rent
Rod Pruett
Ronald Reyes
S & W Auto Parts Inc.
Self Help Enterprises
SHI International Corp
Southern Tire Mart LLC
Stericycle, Inc.
Superior Pool Products, LLC
T & T Pavement Markings & Products Inc.
The Water Connection Inc.
Timothy D Watson
Timothy D Watson
T-Mobile USA Inc
Toshiba Financial Services
Townsend Public Affairs, Inc.
Trishanna Pittz
Turner's Towing
US Bank
US BANK (CAL-CARD)
US Post Office
USA BlueBook
Van De Pol Petroleum
Vanessa Galvez Escobar
Vanessa Galvez Escobar
Vulcan Materials Company
West Coast Pet Memorial Service
Zacs Air Systems
AFLAC
AT&T Mobility, LLC
AXANEXA LLC
Baker Supplies and Repairs
BSK Associates
Cook's Communication Corp
Cornerstone Structural Engineering Group, Inc.
County of Madera
Farmers Hardware

Module
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable

Status
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding
Outstanding

Type
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check
Check

Amount
-586.73
-528.00
-342.77
-56,205.82
-1,000.00
-215.00
-11,453.70
-233.00
-92.00
-171.65
-882.86
-10,998.54
-449.40
-170.16
-7,568.72
-34,990.00
-1,300.00
-115.00
-387.00
-352.35
-2,545.25
-4,500.00
-390.00
-240.00
-3,350.00
-7,451.61
-3,350.60
-2,773.28
-941.10
-221.00
-129.00
-558.36
-291.58
-307.50
-967.14
-758.28
-1,000.00
-53.29
-1,011.98
-45.68
-3,721.37
-20.00
-258.32

Page 4 of 7

Bank Transaction Report
Issued
Date
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026
09/30/2026

Cleared
Date

Issued Date Range: Number
72483
72484
72485
72486
72487
72488
72489
72490
72491
72492
72493
72494
72495
72496
72497
72498
72499
72500
72501
72502
72503
72504
72505
72506
72507
72508
72509
72510
72511
72512
72513
72514
72515
72516
72517
72518

Bank Account: 200695379 - Payroll-Tri Counties
09/04/2026
762
09/04/2026
09/02/2026
763
09/04/2026
764
09/04/2026
765

10/1/2026 12:57:04 PM

Description
Module
Ferguson Enterprises, Inc.
Accounts Payable
Home Depot Credit Services
Accounts Payable
Void Check
Accounts Payable
Horizon Distributors Inc.
Accounts Payable
Insurance and Benefits Trust of the Peace Officers Research Accounts
Association
Payable
of California
L.N. Curtis & Sons
Accounts Payable
Mace Pest Control
Accounts Payable
Madera Tribune
Accounts Payable
Medvetta Financial Inc.
Accounts Payable
Merced Pools
Accounts Payable
ODP Business Solutions, LLC
Accounts Payable
O'Reilly Auto Parts
Accounts Payable
PACE Supply Corp
Accounts Payable
Pacific Gas & Electric
Accounts Payable
Pacific Plan Review Inc
Accounts Payable
PARS
Accounts Payable
Power Business Technology LLC
Accounts Payable
Precision Civil Engineering, Inc.
Accounts Payable
Price Paige & Company CPA's LLP
Accounts Payable
ProClean Supply
Accounts Payable
Prudential Overall Supply
Accounts Payable
Purl's Sheet Metal & Air Conditioning Inc.
Accounts Payable
Quad Knopf, Inc.
Accounts Payable
R & R Pool Service
Accounts Payable
Rain for Rent
Accounts Payable
S & W Auto Parts Inc.
Accounts Payable
SHI International Corp
Accounts Payable
Southern Tire Mart LLC
Accounts Payable
Superior Pool Products, LLC
Accounts Payable
Toshiba Financial Services
Accounts Payable
Trinity Pregnancy Resource Center
Accounts Payable
US BANK (CAL-CARD)
Accounts Payable
USA BlueBook
Accounts Payable
Van De Pol Petroleum
Accounts Payable
Video Inspection Specialists Inc
Accounts Payable
Vision Service Plan - (CA)
Accounts Payable

Status
Type
Outstanding
Check
Outstanding
Check
Voided
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Outstanding
Check
Bank Account 200650906 Total: (201)

762
763
764
765

Outstanding
Cleared
Outstanding
Outstanding

Payroll
Payroll
Payroll
Payroll

Check
Check
Check
Check

Amount
-272.52
-5,449.03
0.00
-284.22
-980.00
-3,277.82
-190.00
-1,527.50
-75.00
-1,000.00
-489.22
-42.40
-1,946.29
-4,020.34
-1,575.00
-517.44
-20.95
-11,186.64
-9,735.00
-806.14
-295.80
-2,748.00
-25,844.65
-140.00
-1,994.18
-304.30
-3,520.00
-1,222.23
-1,882.18
-647.70
-300.00
-17,857.63
-743.80
-2,032.78
-4,105.00
-916.49
-1,297,884.35
-284.40
0.00
-208.12
-284.40

Page 5 of 7

Bank Transaction Report

10/1/2026 12:57:04 PM

Issued Date Range: Bank Account 200695379 Total: (4)

-776.92

Report Total: (205)

-1,298,661.27

Page 6 of 7

Bank Transaction Report

Issued Date Range: -

Summary
Bank Account
200650906 General Tricounties Bank
200695379 Payroll-Tri Counties
Report Total:

Count
201
4
205

Amount
-1,297,884.35
-776.92
-1,298,661.27

Report Total:

Count
6
196
3
205

Amount
0.00
-1,297,884.35
-776.92
-1,298,661.27

Transaction Type
Check
Check Reversal
Report Total:

Count
204
1
205

Amount
-1,298,983.85
322.58
-1,298,661.27

Cash Account
**No Cash Account**
999 999-0100-0215 Cash In Bank
999 999-0100-0216 Cash In Bank (Payroll)

10/1/2026 12:57:04 PM

Page 7 of 7

Item 3.3

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: October 13, 2026
AGENDA SECTION:

Consent

SUBJECT:

Consideration of a Resolution for Declaration of Surplus Property

PREPARED BY:

Joe Roman, Deputy Director of Public Works

APPROVED BY:

Dustin Ensminger, Public Works Director

ATTACHMENTS:

Resolution

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the disposal of surplus City property and
authorize staff to dispose of that certain property through means as described in the City of Chowchilla
Municipal Code.
BACKGROUND:
Under City of Chowchilla Municipal Code Section 4.04.050, the City has the authority to sell or otherwise
dispose of all commodities and equipment which cannot be used by any department or which have become
unsuitable for City use. This may include abandonment, destruction or donation to public bodies,
charitable, civic or nonprofit organizations and may include City property which has no commercial value
or for which the estimated cost of continued care, handling, maintenance, or storage would exceed the
estimated proceeds of sale. Further, these assets have fully depreciated and have no residual value. Sales
procedures may include negotiated sales, acceptance of sealed bids, or public auction.
The subject City property to be disposed includes and a brief description why it is being recommend for
surplus is as follows:
•
•
•
•
•
•
•
•

2020 Freightliner Street Sweeper (CNG) PW – VIN 1FVAC4FT9LHKZ1001 CNG. The city no
longer has a working CNG fuel station.
2014 Ford F250 (CNG) PW – VIN #1FD7X2A6XEEA23039. Replacement scheduled due to age
and CNG equipment repairs.
2012 Ford E-450 Transit – VIN #1FDFE4FS4CDA11717. It has reached the end of its useful life
and has been replaced.
2014 Ford Taurus PD Unit – VIN #1FAHP2MT3EG120300. Blown engine turbo.
2020 Ford Explorer PD Unit – VIN #1FM5K8AC4LGB76208. Out of service, high mileage.
2015 Ford Explorer PD Unit – VIN #1FM5K8AR9FGA94404. Blown transmission.
2014 Toyota Prius Admin – VIN #JTDKN3DP5E3058310. Replaced with new vehicle - Nissan
Rogue.
2014 Toyota Prius PD – VIN #JTDKN3DP9E3058309. Replaced with new vehicle -Nissan Rogue.

•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

1978 John Deer JD670-A Grader PW– Serial #6707463. Outdated and unsafe to operate, has not
been used for 25 years.
1955 Ford 8N Tractor PW. Old and has been parked for 20 years.
1995 Ford Dump Truck PW – VIN 1FDWF80CXSVA16919. Diesel engine out of compliance for
emissions, needs new brakes and water pump.
1993 Spray Utility Truck PW - VIN #1M9EJ33J0PS3. Repairs needed, not worth repairing.
Texas Bragg Dump Trailer PW – VIN 17XFD1029Y1004073. Outlived its use life, not worth repairs.
Jacobsen Flatbed Trailer PW – VIN #1J9DE2G201F015526
1945 Military Surplus Trailer PW – VIN #CA 670110
Ditch Witch Trencher 1620KE PW – Serial #1L0216. Not operable.
Hustler 72” Mower PW– Serial #05091386. Not operable.
Police Radar Sign – VIN K9BSO814///WK118945. Towable radar sign.
Bucket Attachement PW – Old outdated equipment.
Ammco Brake Lathe PW – Outdated and unusable.
Gem Electric Cart e4 Fire Dept – #VIN #52CG4AGA3J0017040
Gem Electric Cart e4 PD – VIN #52CG4AGA5J0017010
Well Motor – Well 1 was destroyed in 2017 and the motor horsepower is not adequate for any
existing wells for a backup.
Hoist Rotary – 12,000 lb hoist
Miscellaneous – Electric push mower, 17 empty totes, small equipment (chain saws, weed eaters,
blowers and pumps, old office furniture.
Miscellaneous – Electric push mower, 17 empty totes, small equipment (chain saws, weed eaters,
blowers), trash pumps, unusable barricades, old office furniture.

As city equipment and vehicles become unusable, we typically declare them as surplus which allows the
city to then dispose of such. The city last disposed of declared surplus items on March 20, 2025.
REASON FOR RECOMMENDATION:
Disposal of city surplus property with maximum return on surplus items rather than disposing of items at
landfill or recyclers.
FISCAL IMPACT:
No negative impact. There will be some out-of-pocket expenses to transport vehicles to sale site. Sale will
generate some income to city by selling items the city can no longer use.
ALTERNATIVES:
Continue to store items at corporation yard and value of items continues to decrease or dispose of items
at landfill or recycler which will generate little if any income to the city.
ACTIONS FOLLOWING APPROVAL:
City staff will dispose of the surplus property through various procedures that may include negotiated sales,
acceptance of sealed bids, or public auction.

COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
TO DECLARE CERTAIN UNUSED CITY PROPERTY AS SURPLUS AND AUTHORIZE STAFF TO
DISPOSE OF BY SALE AT AUCTION
WHEREAS, the City of Chowchilla (City) owns and operates equipment and vehicles; and
WHEREAS, the City has other small and low value items including, but not limited to, office desks,
office furniture, outdated computers and unserviceable radios; and
WHEREAS, staff has designated the property as described in the City Council Report as no longer
necessary, useful or suitable for municipal purposes; and
WHEREAS, Chowchilla Municipal Code Chapter 4.04.050 specifies the terms and conditions for
the disposition of surplus City property; and
WHEREAS, the City desires to surplus the property.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla does hereby
resolve, find and order as follows:
1.
2.
3.
4.
5.
6.

The above recitals are true and correct.
Declares the identified vehicles and equipment surplus.
Authorizes City staff to transport vehicles and equipment to the Madera Auction site.
Authorizes City staff to add additional small and low value items for disposal at auction not
to exceed $500.00 in value.
Authorizes City staff to enter into agreement with Mulrooney Auction Company and other
buyers to sale surplus items.
This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 13th day of October, 2026 by
the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk

Item 3.4
CLICK HERE
TO RETURN TO
THE AGENDA

REPORT TO THE CITY COUNCIL
Meeting of: October 13, 2026
AGENDA SECTION:

Consent

SUBJECT:

Approval of a Resolution Accepting the Improvements and Authorizing
Filing of the Notice of Completion for the Ventura Avenue Pavement
Resurfacing Project

PREPARED BY:

Christina Soares, Administrative Analyst

APPROVED BY:

Dustin Ensminger, Public Works Director

ATTACHMENTS:

Resolution

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

REVIEWED BY
FINANCE

☒

☒

RECOMMENDATION:
City Council adopt a resolution accepting the improvements and authorizing filing of the Notice of
Completion for the Ventura Avenue Pavement Resurfacing project.
BACKGROUND:
On May 13th, 2026, the City entered into a construction services agreement with Platinum General
Engineering with project work to include:
1. Cape seal of Ventura Avenue from 3rd Street to 15th Street
2. Construction of bulb outs on Ventura Avenue at 5th Street and 11th Street
3. Restriping of Ventura Avenue and striping of bike lanes
As authorized by City Council, construction was started by Platinum General Engineering shortly thereafter
and was completed by September 3rd, 2026.
REASON FOR RECOMMENDATION:
The Contractor, Platinum General Engineering, has completed the work required for the Project. The City’s
Public Works Department has inspected the improvements required by the Project and all of the
improvements have been completed. The City must accept the improvements and file the Notice of
Completion in order to closeout the Project.
FISCAL IMPACT:
The Council approved budget for the project and final costs is as follows:
Council Approved
Construction Costs
Contract

Amount
$367,711.73

Contingency
CM/Inspection/Testing
Total Construction

$73,542.37
$43,000.00
$484,254.10

Available Construction Funding
RSTP
Measure T – RTP
Total Available Construction Funding

$224,872.00
$300,000.00
$524,872.00

Final Closeout
Construction Costs
Contract
Change Orders
Plans/Specs/Bid Support
Construction Observation
CM/Inspection/Testing
Total Construction
Final Closeout Costs
RSTP
Measure T – RTP
Total Final Closeout Costs

Amount
$367,711.73
$14,715.01
$42,050.00
$2,025.00
$76,000.00
$502,501.74

$224,872.00
$277,629.74
$502,501.74

ALTERNATIVES:
None.
ACTIONS FOLLOWING APPROVAL:
1. Filing of Notice of Completion with Madera County Recorder.
2. Release of 5% retention in the amount of $19,121.34 to Platinum General Engineering after 60day retention holding period.

COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
ACCEPTING IMPROVEMENTS AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION
FOR THE VENTURA AVENUE PAVEMENT RESURFACING PROJECT
WHEREAS, Platinum General Engineering has completed the work for the Ventura Avenue
Pavement Resurfacing Project; and
WHEREAS, the City’s Public Works Inspector has inspected the improvements required by the
City and all improvements required by the City have been completed; and
WHEREAS, the Director of Public Works recommends acceptance of the Ventura Avenue
Pavement Resurfacing Project and requests City Council to authorize the Director of Public Works or
Designee to record the Notice of Completion for the Project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Chowchilla hereby finds and
determines the following:
1.
2.
3.
4.

The above recitals are true and correct.
The City Council accepts the Ventura Avenue Pavement Resurfacing Project.
The Director of Public Works or Designee is authorized to record the Notice of Completion.
The Finance Department is authorized to release retention to Platinum General Engineering after
a 60-day retention holding period.
5. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 13th day of October, 2026
by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:

Kelly Smith, Mayor
ATTEST:

Joann McClendon, CMC
City Clerk

Item 3.5

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: October 13, 2026
AGENDA SECTION:

Consent

SUBJECT:

Consideration and Adoption of a Resolution Authorizing Additional Funds
from Measure N to Complete a City-Wide Surveillance Program

PREPARED BY:

Daniel Denny, Lieutenant, Chowchilla Police Department

ATTACHMENTS:

Resolution

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the City Administrator to authorize an
increase in funds to purchase a video surveillance system through Motorola Solutions.
BACKGROUND:
During 2026/2027 fiscal year budget meetings, the city adopted a budget that utilizes Measure N money
to pay for this surveillance system. The amount of money that was set aside for this particular project is
$400,000. At the time of budget planning the quote was not ready. The project was quoted on September
28, 2026 at $539,570.68.
REASON FOR RECOMMENDATION:
The increase in funds allows us to complete the project as requested.
It should be noted that an RFP is not required due to us already using Motorola Solutions and is an upgrade
to our current system.
FISCAL IMPACT:
The fiscal impact to the city would be the upfront money of $539,570.68, plus an additional 15 Verizon Sim
cards at approximately $30 a month each.
ALTERNATIVES:
Go out to bid with a different company to replace our current 19 operational LPR cameras, replace our
entire dash and body camera program.
ACTIONS FOLLOWING APPROVAL:
Complete a budget amendment to release additional funds, complete purchase order and start installing
equipment.

COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
AUTHORIZING ADDITIONAL MEASURE N FUNDS TO COMPLETE A CITY-WIDE SURVEILANCE
PROGRAM
WHEREAS, the City of Chowchilla operates and maintains a municipal police department; and
WHEREAS, the City of Chowchilla Police Department operates and maintains surveillance and
license plate reading cameras; and
WHEREAS, The Chowchilla Police Department regularly attends budget meetings to plan for
upcoming expenditures; and
WHEREAS, $400,000 in Measure N funds was budgeted for this project prior to receiving the actual
quote; and
WHEREAS, the quote finally came in at $539,570.68; and
WHEREAS, an increase of $139,570.68 out of Measure N is needed to complete the project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds,
determines and declares the following:
1.
2.
3.
4.

The above recitals are true and correct.
Council approves the increase of funds in the approved budget.
Council approves the funds increase of $139,570.68
This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 13th day of October 2026 by
the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk

Item 6.1

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: October 13, 2026
AGENDA SECTION:

New Business

SUBJECT:

Approval of Employment Agreement for Chief of Police of the City of
Chowchilla

PREPARED BY:

Michael Prentice, City Attorney

ATTACHMENTS:

None. Employment Agreement Final Draft will be available at the meeting.

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
The City Council approve the employment agreement between the City of Chowchilla and Jeffery Palmer
for the position of Chief of Police for the City of Chowchilla.
BACKGROUND:
The City Council has considered the proposed amendment to Police Chief Jeffrey Palmer’s employment
agreement related to the term of employment and compensation. The attached employment agreement
sets forth the terms and conditions of Chief Palmer’s continued employment as the Chief of Police.
The primary terms of compensation and benefits include the following:
• Upon a satisfactory evaluation, Chief Palmer will receive a 10% step increase in yearly base salary
to $210,089.88 effective January 6, 2028,
• At the conclusion of Chief Palmer’s employment or his retirement, the City will provide twelve (12)
months of subsidized COBRA insurance.
REASON FOR RECOMMENDATION:
The City Council has evaluated Chief Palmer’s performance as Chief of Police and was presented with an
amended agreement for his continued employment. Employment agreements for the Chief of Police
require the approval of the City Council in open session pursuant to Government Code section 54953(d)(3).
FISCAL IMPACT:
There are sufficient funds available in the budget to accommodate the salary and benefit package
recommended in the Employment Agreement.
ACTIONS FOLLOWING APPROVAL:
The agreement will be executed by all parties.

Item 6.2
CLICK HERE
TO RETURN TO
THE AGENDA

REPORT TO THE CITY COUNCIL
Meeting of: October 13, 2026
AGENDA SECTION:

New Business

SUBJECT:

Consideration and Adoption of a Resolution Authorizing Allocation from the
Council Contingency Fund for Chowchilla Union High School Class of 2027
Grad Night Transportation

PREPARED BY:

Stacy Wisener, Director of Recreation and Community Engagement

ATTACHMENTS:

Resolution
Council Contingency Fund Application – CUHS Class of 2027
Villa Express Prior-Year Transportation Confirmation

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
That the City Council review and consider the Council Contingency Fund request submitted by the
Chowchilla Union High School Class of 2027 and adopt a Resolution, if appropriate.
BACKGROUND:
The City Council Contingency Fund (CCF) was established to support community organizations, events,
and projects that benefit the Chowchilla community and promote civic engagement, youth involvement,
or local collaboration.
The Chowchilla Union High School Class of 2027 submitted an application requesting $16,500
exclusively for charter bus transportation to its 2027 Grad Night at Disneyland in Anaheim. The
application was signed by Class Advisor Holly Haynes on August 26, 2026. Approximately 150 students
and eight volunteers are anticipated to participate.
The request covers three buses at an estimated cost of $5,500 each. The total estimated project cost is
$58,350, including $41,850 for admission. The transportation request represents approximately 28.3
percent of the total project cost. The attached Villa Express confirmation is for the May 28–29, 2026 trip
and supports the prior-year transportation cost.
REASON FOR RECOMMENDATION:
The applicant states that transportation assistance would reduce financial barriers, provide safe transit,
and maximize student participation. According to the application, approximately 85 percent of the
school’s student population is considered socioeconomically disadvantaged.
The requested funds would offset transportation costs of approximately $110 per student, based on 150
participants. The application identifies transportation as the sole purpose of the $16,500 request.
Admission costs are not included in the requested allocation.

The application does not identify funds raised to date or confirmed contributions from other sources.
Additional fundraising opportunities remain available before the 2027 event. Council may wish to
consider whether City funding is warranted at this stage or request an updated fundraising and financial
plan before considering an allocation.
FISCAL IMPACT:
If approved in full, this request would allocate $16,500 from the City Council Contingency Fund for Grad
Night transportation. The balance remaining in the CCCF for FY26-27 is $16,500. Council may approve a
modified amount at its discretion.
ALTERNATIVES:
1. Approve the Resolution authorizing funding as requested.
2. Approve a modified funding amount at the Council's discretion.
3. Deny the Council Contingency Fund request.
ACTIONS FOLLOWING APPROVAL:
Following Council action, staff will process the necessary documentation and coordinate with the Finance
Department to distribute funds if approved.

COUNCIL RESOLUTION #XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA APPROVING AN
ALLOCATION FROM THE CITY COUNCIL CONTINGENCY FUND TO THE CHOWCHILLA UNION
HIGH SCHOOL CLASS OF 2027 FOR GRAD NIGHT TRANSPORTATION
WHEREAS, the City Council of the City of Chowchilla established the Council Contingency Fund
(CCF) to support community groups, schools, and organizations that provide projects or events benefiting
the Chowchilla community; and
WHEREAS, the Chowchilla Union High School Class of 2027 applied for $16,500 from the Council
Contingency Fund exclusively for charter bus transportation to its 2027 Grad Night at Disneyland in
Anaheim; and
WHEREAS, the applicant anticipates approximately 150 student participants and states that
transportation assistance would reduce financial barriers and provide safe transit for graduating seniors;
and
WHEREAS, the City Council of the City of Chowchilla desires to consider this request in
accordance with the guidelines of the Council Contingency Fund Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla approves an
allocation of $16,500 from the Council Contingency Fund to the Chowchilla Union High School Class of
2027 exclusively for charter bus transportation for its 2027 Grad Night and directs staff to process the
funding in accordance with the Council's action.
BE IT FURTHER RESOLVED THAT the City Administrator or designee is authorized to take all actions
necessary to implement this resolution.
PASSED AND ADOPTED by the City Council of the City of Chowchilla on October 13, 2026 by the
following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:

APPROVED:
Mayor Kelly Smith

ATTEST:
Joann McClendon, CMC
City Clerk

City of Chowchilla
Council Contingency Fund
Application

The City of Chowchilla encourages celebrations of community that focus on the economic development,
heritage, diversity, and character of Chowchilla. In support of these activities, the City Council of the City
of Chowchilla offers the Council Contingency Fund (CCF) fund to aid eligible organizations in providing
projects and events that benefit the Chowchilla community.
This application form is for use by organizations submitting CCF proposals to the City of Chowchilla. All
applications must be accompanied by appropriate support documentation checked as required
on page 2 of this packet. Applications will not be considered complete until all required documents are
received by the City of Chowchilla.

Application Deadline
All applications and all supporting documentation must
be submitted to the City Clerk by 5:00 p.m. on the
Thursday, four weeks before the target City Council
meeting to be considered timely.

For questions, contact:
City of Chowchilla
Community Engagement Department
130 S. Second Street
Chowchilla, California 93610
(559) 665-8615
[email protected]

1

APPLICATION INSTRUCTIONS
Please refer to the CCF manual for a complete eligibility and application requirements list.
APPLICATIONS FOR GRANT REQUESTS
EQUAL TO OR LESS THAN $5,000: Applicants applying for grants that total under $5,000 per
project are only required to complete SECTION ONE (General Information) of the application.
Applicants must also submit the required documentation requested by the City.
OVER $5,000:
Applicants applying for grants over $5,000 are required to complete the entire application and
submit the required documentation requested.
Please note: Only ONE application may be submitted per project.
RESPONSES
Due to the number of submissions and the need to provide a quick turnaround, the City
Council has requested brief and concise justifications. A large response does not guarantee
approval and/or funding.
SUBMISSION PROCESS
All applications and all supporting documentation must be submitted to the City Clerk by 5:00
p.m. on Thursday, four weeks before the target City Council meeting, in order to be
considered timely.
EMERGENCY APPLICATIONS
Applications that are submitted on an emergency basis will be accepted; however,
funds and timely processing are not guaranteed. In addition to the completed
application, the applicant must submit a written statement that demonstrates why it
was not possible to participate in the formal application process and the time frame
for the request.
REQUIRED DOCUMENTATION
If requested by the City, the following documentation is needed in addition to the application
form. Applications will not be considered complete until ALL requested documentation has
been received by the City of Chowchilla.
If a 501(c) (3) or other Not-for-Profit status organization: If the items below are checked,
the documents are required before consideration of the grant.
☐ Nonprofit Status: Attach a copy of your 501(c) (3) or other Not-for-Profit status, if
applicable.
☐ Financial Documents: Attach a copy of the most recently completed agency audit and
Federal Form 990, if applicable.
☐ Governing Body Authorization: A resolution or written endorsement by your governing
body authorizing this application, if applicable.
☐ Disclosure of Interest: All Applicants shall disclose whether any Director, Board Member,
or employee of the applicant has a family interest, employment interest, or ownership interest
in the applicant’s use of the CCF funds being requested.
2

CCF FUND APPLICATION FORM
SECTION ONE: GENERAL INFORMATION

Chowchilla Union High School Class of 2027

Organization:
Name of
Project:
Contact
Person:

Holly Haynes

Address:

805 Humboldt Avenue
City:

Chowchilla Union High School Class of 2027 Grad Night Transportation

Chowchilla

Title: Class of 2027 Advisor

State: CA

Telephone/Ext:

559-665-1331

E-mail:

[email protected]

Federal Employer Identification Number: N/A

□

Is your organization required to file a Federal 990 Form? Yes

Zip: 93610

□ No □

Total cost of project/event:

$

Cost of city services requested in this application (if applicable):

$ n/a

Cost of capital funding requested in this application (if applicable):

$

For a donation or sponsorship, what amount are you requesting?

$ 16,500

Total funding requested in this application:

$ 16,500

58,350

Percent of project /event cost being requested:
Anticipated attendance/volunteers:

%

150

What is the number of years the project/event has been in existence?

65 years
0
1

How many years has your project/event previously been supported by the CCF?
How many years does the organization anticipate requesting CCF funding?
If this is for an event, does it serve to benefit the community?
Is there a conflict of interest as defined in the Chowchilla Municipal Code?
If Yes – please identify:

/ 8

Yes
Yes

■
□ No □

Each applicant must disclose whether any Director, Board Member, or employee of the organization
receiving funds has a family interest, employment interest, or ownership interest in the organization’s
use of the CCF funds being requested.

3

SECTION ONE: GENERAL INFORMATION (Continued)
Objectives and Evaluation: Please provide details about the following:
a. The objectives of the project/event.

Secure safe transit, eliminate financial barriers, prevent unsafe driving and maximize student
attendance.
Currently, approximately 85% of the student population at Chowchilla Union High School is
considered socioeconomically disadvantaged. This creates an additional financial barrier for many
students and families when participating in senior activities and Grad Night. CCF support would
help reduce the financial burden on students while ensuring that graduating seniors have access
to a safe and meaningful Grad Night experience.
PROJECT/EVENT DESCRIPTION
In the space below:
a. Briefly describe the project/event for which you are requesting funds.
b. Demonstrate a need for supplemental funding through the CCF fund.

Project: CUHS Class of 2027 Grad Night
CCF request: $16,500
Request is exclusively for: Transportation
Transportation: 3 charter buses
Estimated cost: $5,500 per bus
Total: $16,500
Estimated student attendance: approximately 150
Estimated Grad Night 2027 ticket: $239–$279 per student, depending on regular vs. peak day
Total: $41,850
Prior-year transportation cost: $16,500
Grand Total: $58,350

Certification:
•

The undersigned certifies that to the best of his or her knowledge and belief, data in this application and its
attachments are true and correct, the document has been duly authorized by the governing body of the
organization, and the organization will comply with all regulations and guidelines applicable to the City of
Chowchilla, as applicable.

•

Submission of this application does not guarantee approval and/or funding.

•

The applicant agrees that this application is a public document and is subject to the Freedom of Information Act.

•

The applicant has read and understands the CCF Fund Manual and the regulations contained therein.

•

The undersigned has the authority to sign and submit this application on behalf of the organization.

Printed Name:

4

Holly Haynes

Title:

Class Advisor

Authorized Signature:

Holly Haynes

Date:

8/26/2026

SECTION TWO: PROJECT/EVENT SUPPLEMENTAL INFORMATION
2.1 Organizational History: Please briefly describe the individual/organization, including:
a. Brief history
b. Demonstrated ability to carry out the project

Class of 2027

2.2 Type of Project/Event: Which of the following applies to your project/event?

□ No □
■
Yes □ No □

New/Start-up Project/Event (First 1-3 years of the project) Yes
Ongoing / Continual Project/Event

2.5 Longevity of Capital Purchase: If CCF funds will be used for a capital purchase, indicate the
expected life of the item.

N/A

2.6 Proceeds: If the project/event is a fundraiser, explain who will receive the proceeds.

For approximately 150 students, three buses are needed to provide transportation for
the graduating class. At $16,500 total, the transportation expense works out to
approximately $110 per student.

2.7 Location: Provide the location of your project/event. If a location has not been secured, list the
venue(s) that are being considered.

Disneyland Anaheim, CA

5

SECTION THREE: IMPACT TO CHOWCHILLA COMMUNITY
3.1 Benefit: Please describe the benefit to local businesses and the Chowchilla community.

With approximately 85% of Chowchilla Union High School students classified as
socioeconomically disadvantaged, families face significant financial barriers to
participating in milestone senior activities. CCF support will directly alleviate this
financial burden, ensuring all graduating seniors have equitable access to a safe,
memorable, and inclusive Grad Night experience.

3.2 Advertising/Marketing Plan: Please explain the following:
a. What is the plan to advertise/market the project or event to the Chowchilla community?
b. Who is the target audience?

A: Chowchilla High School ParentSquare and Weekly digital newsletter.
Distribute promotional lyers to the Chowchilla Rotary Club and Lions Club to secure
local donations.
B: Primary audience: Graduating high school seniors. Secondary audience: Parents
and legal guardians of seniors. Including Chowchilla business owners, civic
organizations and alumni.
3.3 Collaboration: Please describe any collaborative arrangements that have been developed with
other organizations to either fund or otherwise implement the project.

At this time, formal collaborative partnerships are not finalized; however, active
outreach and development efforts are currently underway. The project organizers are
actively engaging with Chowchilla Union High School administrators and local civic
organizations (such as the Chowchilla Rotary and Loins Clubs) to secure logistical
support and potential matching funds. We anticipate establishing formalized
agreements to ensure seamless implementation and broad community backing prior to
the event day.
3.4 Accessibility: Please describe the event accessibility plan, if applicable.

Financial Assistance: provide full or partial transportation funded by local donations to
eliminate income-based barriers.

6

SECTION FOUR: PROJECT/EVENT FINANCES
4.1 PROJECT/EVENT REVENUES
PLEASE INDICATE PRIVATE, FEDERAL, STATE, FOUNDATION OR OTHER SOURCES
Current Year
Source of Funds and
Prior Year
Source of Funds and
Projected
Description of Terms
Revenue
Description of Terms
Revenue
Example: Grant
$5,000
Example: Grant
$5,000

☐ Check Box if Not Applicable

Total:

Total:

4.2 ANTICIPATED IN-KIND CONTRIBUTIONS
Type of Contribution

Total Value
$500

Example: Printing

TOTAL:
Note: An in-kind contribution is a non-cash donation, contribution, or gift that can be given at cash value.

4.3 Description of CCF Fund Request: Please list the items for which you are requesting CCF funding.
GENERAL OPERATING/RENTAL FEES
Current Year
Expenses
Budget
Example: Facility Rental
$400

CCF
Request

1 Charter Bus (50 students)

$5,500

1 Charter Bus (50 students)

$5,500

1 Charter Bus (50 students)

$5,500

$400

Grad Night Hopper & Private party cost:

Regular $239 and Peak $279

$279 @ 150 CUHS Students

$41,850

Total Expenses:

$58,350

CITY SERVICES
Current Year
Budget
$500

7

CCF
Request
$500

Total Expenses:

SALARY/ADMINISTRATION
Description of Position and
How it Relates to the
Project/Event

Expenses

Current Year
Budget

Example: Salary for Artist

$2,000

CCF
Request
$1,000

Total Expenses:
Do any of the employees or parties listed above have a family interest, employment interest, or
ownership interest in the applicant’s use of the requested CCF funds? Yes

□ No □

If yes, please explain:

PROJECT/EVENT MATERIALS/OVERHEAD COSTS
Current Year
Expenses
Budget
Example: Printing/Advertising
$500

CCF
Request

$500

Total Expenses:
CAPITAL PURCHASES

For this grant, the City of Chowchilla defines a capital purchase as a single item that exceeds $1,000
and has a useful life of more than one year.

Expenses
Example: Statue

8

Current Year
Budget
$5,000

CCF
Request
$5,000

Total Expenses:
MISCELLANEOUS
Current Year
Budget

Expenses

CCF
Request

Total Expenses:
4.5 Partial Funding: As briefly as possible, please describe the following:
a. What would happen to the project/event if it did not receive CCF funds?
b. How would partial funding affect the scope or scale of the project/event?
c. At what funding level would the project not be possible?

Because 85% of Chowchilla Union High School students are socioeconomically
disadvantaged, high costs restrict access to milestone senior events. Funding from CCF will
remove these financial barriers, making a safe and meaningful Grad Night accessible to every
graduating senior, regardless of their family's economic status.

SECTION FIVE: (INTERNAL USE ONLY) STAFF RECOMMENDATIONS
Community Engagement Department:
This application has been accepted and approved:

□ No □ Yes

Initial: _________ Date:__________

□ No □ Yes

Initial: _________ Date:__________

If not, why?

Finance Department:
This application has been accepted and approved:
If not, why?

9