In the minutes: Grand Terrace City Council Meeting, Flock Safety (Oct 13)
⚠ Agenda Watch Grand Terrace, California · Tuesday, October 13, 2026 — in 4 days
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CITY OF GRAND TERRACE
City Council
AGENDA ● October 13, 2026
Council Chambers
Regular Meeting
Grand Terrace Civic Center ● 22795 Barton Road
6:00 PM
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any
other matter within its jurisdiction. If you wish to address the City Council, please complete a Request
to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called
upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking
time.
Members of the public who wish to participate in the meeting and speak on an agenda item may do
so via Zoom or by telephone. Access the meeting using the Zoom link or dial the telephone number
listed below. Participants will be placed in a virtual waiting room and remain muted until it is their turn
to speak.
Meeting ID: 879 3340 3983
Passcode: 134177
+1 699 444 9171
The City welcomes written public comments submitted by email to [email protected], by mail, or hand delivery. Written public comments received by 12:00 p.m. on the day of the
meeting will be compiled and distributed to the City Council prior to the meeting. Comments received
after 12:00 p.m. will be distributed as soon as reasonably practicable.
Written public comments submitted by email, mail, or hand delivery will not be read aloud during the
meeting. Comments addressing the City Council will be subject to the three (3) minute time limitation
(approximately 350 words). Written public comments will be included in the post-agenda packet and
made available on the City's website and the Office of the City Clerk.
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on
the agenda, or unless certain emergency or special circumstances exist. The City Council may direct
staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd
Floor Reception Area during regular business hours and on the City’s website www.grandterraceca.gov. For further information regarding agenda items, please contact the office of the City Clerk at
(909) 954-5207, or via e-mail at [email protected].
Any documents provided to a majority of the City Council regarding any item on this agenda will be
made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton
Road during normal business hours. In addition, such documents will be posted on the City’s website
at www.grandterrace-ca.gov.
Tuesday, October 13, 2026
1
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AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the
advertised starting time of the meeting. This will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible [28
CFR 34.102.104 ADA Title II].
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency
circumstances.
ROLL CALL
A.
REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B.
PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the
regular agenda. Because of restrictions contained in California Law, the City Council may not
discuss or act on any item not on the agenda, but may briefly respond to statements made or
ask a question for clarification. The Mayor may also request a brief response from staff to
questions raised during public comment or may request a matter be agendized for a future
meeting.
C.
SPECIAL PRESENTATIONS
2040 Vision Statement Update — Presented by Natalie Oros, Management Analyst
D.
CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They
will be acted upon by the City Council at one time without discussion. Any Council Member,
Staff Member, or Citizen may request removal of an item from the Consent calendar for
discussion.
1)
Waive Full Reading of, and Direct the City Attorney to Read by Title only for, Ordinances
on the Agenda
2)
Approval of Minutes - Regular Meeting - September 8, 2026
Approval of Minutes - Special Meeting - September 21, 2026
3)
Cancellation of City Council Meetings on November 24, 2026, and December 22, 2026
RECOMMENDATION: ADOPT A RESOLUTION CANCELING THE CITY COUNCIL
MEETINGS SCHEDULED FOR NOVEMBER 24, 2026 AND DECEMBER 22, 2026
DEPARTMENT: City Manager
Tuesday, October 13, 2026
2
Page 2 of 97
4)
2026 City Hall Holiday Closure Schedule
RECOMMENDATION: RECEIVE AND FILE THE REPORT REGARDING THE 2026
CITY HALL HOLIDAY CLOSURE SCHEDULE ESTABLISHED BY THE CITY
MANAGER PURSUANT TO RESOLUTION NO. 2015-07
DEPARTMENT: City Manager
5)
Approval of the August-2026 Check Register in the Amount of $806,506.99.
RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 08312026 IN THE
AMOUNT OF $806,506.99 AS SUBMITTED, FOR THE MONTH ENDING AUGUST 31,
2026
DEPARTMENT: Finance
6)
Five-Year Master Services Agreement with Hinderliter de Llamas and Associates (HdL
Companies) for Sales Tax Consulting Services
RECOMMENDATION: AUTHORIZE THE CITY MANAGER TO EXECUTE THE
ATTACHED MASTER SERVICES AGREEMENT WITH HINDERLITER DE LLAMAS
AND ASSOCIATES (HDL COMPANIES) FOR SALES AND USE TAX CONSULTING
SERVICES FOR AN INITIAL FIVE-YEAR TERM, SUBJECT TO THE FEES AND TERMS
SET FORTH IN THE AGREEMENT AND SCHEDULE A, SUBJECT TO CITY
ATTORNEY APPROVAL
DEPARTMENT: Finance
7)
Approve Additional Appropriations for Legal Services
RECOMMENDATION: APPROVE ADDITIONAL APPROPRIATIONS OF $215,000.00
FOR LEGAL SERVICES
DEPARTMENT: Finance
8)
Acceptance of Concrete Rehabilitation Project (2)
RECOMMENDATION: ACCEPT THE CONCRETE REHABILITATION PROJECT (2) IN
THE AMOUNT OF $100,778.00 AND APPROVE THE FINAL PAYMENT OF $100,778
TO CARTER ENTERPRISES GROUP, INC; AND
DIRECT STAFF TO FILE AND RECORD THE NOTICE OF COMPLETION FOR THE
CONCRETE REHABILITATION PROJECT (2)
DEPARTMENT: Public Works
Tuesday, October 13, 2026
3
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9)
Approval of NPDES Stormwater Permit Implementation Agreement, Santa Ana Region
RECOMMENDATION: APPROVE THE NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM (NPDES) STORMWATER PERMIT IMPLEMENTATION
AGREEMENT, SANTA ANA REGION, BETWEEN THE CITY OF GRAND TERRACE,
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT, COUNTY OF SAN
BERNARDINO, AND PARTICIPATING CITIES; AND
AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT SUBJECT TO CITY
ATTORNEY APPROVAL AS TO FORM
DEPARTMENT: Public Works
10) Parks and Recreation Committee Appointment - Hayward Robinson
RECOMMENDATION: APPROVE BY MINUTE ORDER HAYWARD ROBINSON TO
SERVE AS MAYOR BILL HUSSEY'S APPOINTEE
DEPARTMENT: Public Works
E.
PUBLIC HEARINGS - NONE
F.
UNFINISHED BUSINESS - NONE
G.
NEW BUSINESS - NONE
H.
FUTURE AGENDA ITEMS
At this time, the City Council may propose items for discussion and/or action at a future duly
agendized City Council meeting. A consensus of a majority of the quorum is required to place
an item on a future agenda.
I.
CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown
Council Member Jeff Allen
Council Member Doug Wilson
Mayor Pro Tem Michelle Sabino
Mayor Bill Hussey
J.
COMMUNICATIONS FROM THE CITY MANAGER, SHERIFFS' DEPARTMENT, AND FIRE
DEPARTMENT
City Manager Konrad Bolowich
Lieutenant Kevin Fries
Assistant Fire Chief Gary Jager
Tuesday, October 13, 2026
4
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K.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION [Pursuant to
Government Code Sections 54954.5(c), 54956.9(d)(1)]
Case Name: Community Housing Group, LLC. V. City of Grand Terrace San Bernardino
County Superior Court Case Number: CIVSB2527185
2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Initiation of Litigation
[Pursuant to Government Code sections 54954.5, 54956.9 (d)(4)]
Number of Cases: One
L.
ADJOURN
The next Regular City Council Meeting will be held on October 27, 2026, at 6:00 PM. Any
request to have an item placed on a future agenda must be made in writing and submitted to
the City Clerk’s office.
Tuesday, October 13, 2026
5
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CITY OF GRAND TERRACE
City Council
MINUTES ● September 8, 2026
Council Chambers
Regular Meeting
Grand Terrace Civic Center ● 22795 Barton Road
6:00 PM
CALL TO ORDER
Mayor Bill Hussey convened the Regular Meeting of the City Council for Tuesday,
September 8, 2026, at 6:00 PM. Mayor Hussey announced that tonight's meeting will
be adjourned in memory of Grand Terrace Resident, Wendell Baker.
INVOCATION
The Invocation was given by Pastor Jason Olvera from Living Word Inland Empire
Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Boy Scouts Troop 40.
AB 2449 DISCLOSURES
None.
ROLL CALL
Present:
Mayor Bill Hussey
Mayor Pro Tem Michelle Sabino
Council Member Doug Wilson
Council Member Jeff Allen
Absent:
Council Member Matt Brown
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE
AGENDA
Konrad Bolowich, City Manager, removed the 2040 Vision Special Presentation Item
and Consent Calendar Item No. 13 from the agenda and stated that those items will be
brought back at a future meeting.
B. PUBLIC COMMENT
Jordan Hazelip, Grand Terrace Resident, provided a comment regarding Flock Safety
cameras.
Evelyn Gonzalez, Grand Terrace Resident, outlined the success of the Paws and Relax
event at Richard Rollins Park, and presented Mayor Hussey with a Certificate of
Appreciation.
Page 6 of 97
C. SPECIAL PRESENTATIONS - NONE
D. CONSENT CALENDAR
NO PUBLIC COMMENT
Mayor Hussey recused himself from Consent Item No. 4 & 6.
Council Member Wilson recused himself from Consent Item No. 7.
Council Member Allen recused himself from Consent Item No. 8.
Adrian Guerra, City Attorney, recognized that 3 out of 4 council members have conflicts
before the vote of approval of the Consent Calendar and suggested two different
motions for the approval of the Consent Calendar.
First Motion: Mayor Pro Tem Sabino motioned to approve Consent Item No. 1-7, 9-12,
and 14, seconded by Council Member Allen.
RESULT:
APPROVED 4 TO 0
MOVER:
Mayor Pro Tem Sabino
SECONDER: Council Member Allen
AYES:
Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson,
Council Member Allen
ABSTAIN:
None
NAYS:
None
Second Motion: Mayor Hussey motioned to approve Consent Item No. 8, seconded by
Mayor Pro Tem Sabino.
RESULT:
APPROVED 4 TO 0
MOVER:
Mayor Hussey
SECONDER: Mayor Pro Tem Sabino
AYES:
Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson,
Council Member Allen
ABSTAIN:
None
NAYS:
None
1)
Waive Full Reading of, and Direct the City Attorney to Read by Title only for,
Ordinances on the Agenda
2)
Approval of Minutes - Regular Meeting - August 11, 2026
Approval of Minutes - Special Meeting - August 25, 2026
Page 7 of 97
3)
Approval of the June-2026 Check Register in the Amount of $622,692.68.
4)
Approve Check #83782 to Mayor Hussey in the amount of $419.20 from the
June 2026 Check Register
5)
Approval of the July-2026 Check Register in the Amount of $1,329,968.86.
6)
Approve Check #83821 to Mayor Hussey in the amount of $419.20 from the
July 2026 Check Register
7)
Approve Check #83827 to Councilmember Wilson in the amount of $1,217.40
from the July 2026 Check Register
8)
Approve Check #83830 to Councilmember Allen in the amount of $386.41
from the July 2026 Check Register
9)
Approval of an Extension of the Existing Information Technology Management
Services Agreement with Onsite Computing, Inc.
10) CalRecycle Beverage Container Recycling Payment Program and Five-Year
Funding Authorization
11) Authorize Submittal of an Application for the Statewide Park Development and
Community Revitalization Program (SPP) Round 5
12) Adoption of Revisions to Fiscal Policy No. 3.01.01, Purchasing, and Fiscal
Policy No. 3.04, Grants
13) Award of Contract for the Veterans Park Pickleball Court Conversion Project
ITEM 13 REMOVED FROM AGENDA
14) Fiscal Years 2026-27 Through 2030-31 Capital Improvement Program
Update: Road Rehabilitation Projects
E. PUBLIC HEARINGS
15) Public Hearing and Adoption of Revised Resolutions for Fiscal Year 20262027 Landscaping and Lighting Assessment District Assessments and
Delinquent Refuse and Sewer Charges
Shanita Tillman, Grants & Government Affairs Manager, provided the staff report for
this item.
NO PUBLIC COMMENT
Adrian Guerra, City Attorney, suggested that the council amend the motion to adopt the
resolutions incorporated in the staff report and proceeded to read out the titles of the
resolutions for the record.
Page 8 of 97
RESULT:
APPROVED 4 TO 0
MOVER:
Council Member Allen
SECONDER: Council Member Wilson
AYES:
Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson,
Council Member Allen
ABSTAIN:
None
NAYS:
None
F.
UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
16) Community Benefit Fund Grant Award to Legacy Regiment Boosters in the
amount of $2,000
Christine Clayton, Finance Director, presented the staff report on this item.
Erica Kumfer, Booster President, spoke on behalf of the organization.
NO PUBLIC COMMENT
RESULT:
APPROVED 4 TO 0
MOVER:
Council Member Allen
SECONDER: Mayor Pro Tem Sabino
AYES:
Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson,
Council Member Allen
ABSTAIN:
None
NAYS:
None
17) Community Benefit Fund Grant Award to the Titan Strikers FC in the Amount
of $2,000
Christine Clayton, Finance Director, presented the staff report on this item.
Byron Bolton, Head Coach for the Titan Strikers, spoke on behalf of the organization.
NO PUBLIC COMMENT
RESULT:
APPROVED 4 TO 0
MOVER:
Council Member Allen
SECONDER: Mayor Pro Tem Sabino
Page 9 of 97
AYES:
Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson,
Council Member Allen
ABSTAIN:
None
NAYS:
None
18) Adopt a Resolution amending the City Council and Planning Commission
Procedures Regarding Written Public Comment
Konrad Bolowich, City Manager, presented the staff report for this item.
NO PUBLIC COMMENT
Adrian Guerra, City Attorney, suggested to the Council that the language in the
resolution be changed from "Written public comments received after 12:00 p.m. on the
day of the meeting may not be distributed to the City Council prior to or during the
meeting but will be included in the post-agenda packet and made available for public
review through the City Clerk's Office and on the City's website" to" Written public
comments received after 12:00 p.m. on the day of the meeting will be distributed to the
City Council as soon as reasonably practicable and will be included in the post-agenda
packet and made available for public review through the City Clerk's Office and on the
City's website"
Council Member Allen motioned to approve the item with the revised resolution
language proposed by the City Attorney, seconded by Council Member Wilson.
RESULT:
APPROVED 4 TO 0
MOVER:
Council Member Allen
SECONDER: Council Member Wilson
AYES:
Mayor Hussey, Mayor Pro Tem Sabino, Council Member Wilson,
Council Member Allen
ABSTAIN:
None
NAYS:
None
H. FUTURE AGENDA ITEMS
Council Member Allen requested consideration of a future City Council discussion
regarding a Citizens Public Safety Oversight Committee; the request was seconded by
Mayor Hussey.
RESULT:
APPROVED 3 TO 1
MOVER:
Council Member Allen
SECONDER: Mayor Hussey
AYES:
Mayor Hussey, Mayor Pro Tem Sabino, Council Member Allen
Page 10 of 97
ABSTAIN:
None
NAYS:
Council Member Wilson
I.
CITY COUNCIL COMMUNICATIONS
Council Member Matt Brown was absent.
Council Member Jeff Allen reported on the following:
• Attended the Cal Cities Inland Empire Division Luncheon on August 20, 2026
• Attended the San Bernardino County Homeless Partnership Central Valley
Regional Steering Committee on September 2, 2026
• Announced the upcoming Chamber of Commerce Meeting at Azure Hills Church
Community Room scheduled for September 9, 2026, at 8 am.
• Recognized the observance of September 11
Council Member Doug Wilson reported on the following:
• Attended the 2026 BIA Southern California Water Conference on August 14,
2026
• Attended the 2026 Santa Ana Region Water Quality Control Board Meeting on
August 21, 2026
Mayor Pro Tem Michelle Sabino reported on the following:
• Recognized the Chamber of Commerce for Hot August Nights and thanked local
businesses and the residents
Mayor Bill Hussey reported on the following:
• Attended a Southern California Association of Governments meeting on
September 3, 20206
• Announced the freeway closure scheduled for September 18–19, 2026
• On September 19, 2026, the Lions Club will be hosting the annual October Fest
J.
COMMUNICATIONS FROM THE CITY MANAGER, SHERIFFS' DEPARTMENT,
AND FIRE DEPARTMENT
Konrad Bolowich, City Manager, announced the following:
• Richard Rollins Park equipment has been vandalized. Therefore, it has been
closed off for the coming months while repairs are being made
• Closing the baseball field at Veterans Park for lighting work, resurfacing and
seeding of the fields
• Thanked Council Members Brown and Allen for their coordinated work on the
homeless point-in-time count coming early 2027
• I-215 overnight closure beginning Saturday, September 12, 2026, through
Sunday, September 13, 2026; 09:00 p.m. to 7:00 a.m.
Page 11 of 97
SHERIFF DEPARTMENT COMMUNICATIONS
Lieutenant Fries reported on the following:
• Personnel will be available to provide resources in case of any weather-related
events and will coordinate with Fire as needed
FIRE DEPARTMENT COMMUNICATIONS
Assistant Fire Chief Jager reported on the following:
• Continuing to monitor Super El Niño with EOC and Cal OES and will relay
information as it comes in
K. CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Section
54957(b)(1)
Title: City Manager
RECESS TO CLOSED SESSION
Mayor Hussey recessed the regular meeting of the City Council to closed session at
6:58 p.m.
RECONVENE TO OPEN SESSION
Mayor Hussey reconvened the regular meeting of the City Council from closed session
at 8:14 p.m.
REPORT OUT OF CLOSED SESSION
Adrian Guerra, City Attorney, announced that there was one (1) closed session item for
public employee performance evaluation for the City Manager, evaluation was
conducted, discussion was had, no direction provided and no action taken.
L.
ADJOURN
Mayor Hussey adjourned the Regular Meeting of the City Council at 8:15 p.m. in honor
of Wendell C. Baker, Grand Terrace Resident who passed away on August 10, 2026.
The next Regular City Council Meeting will be held on Tuesday, October 13, 2026, at
6:00 p.m.
_______________________________
Bill Hussey, Mayor
_______________________________
Daysi Alcocer, City Clerk
Page 12 of 97
CITY OF GRAND TERRACE
Joint Meeting of the City Council &
Planning Commission/Site and
Architectural Review Board
MINUTES ● September 21, 2026
Council Chambers
Special Meeting
Grand Terrace Civic Center ● 22795 Barton Road
5:30 PM
CALL TO ORDER
Mayor Bill Hussey convened the Joint Special Meeting of the City Council and Planning
Commission for Monday, September 21, 2026, at 5:30 PM.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Hussey.
AB 2449 DISCLOSURES
None.
ROLL CALL
Present:
Commissioner Scot Mathis
Commissioner David Alaniz
Chair Edward Giroux
Council Member Matt Brown
Council Member Jeff Allen
Council Member Doug Wilson
Mayor Pro Tem Michelle Sabino
Mayor Bill Hussey
Absent:
Commissioner Aron Burian
Vice-Chair Tara Ceseña
A. PUBLIC COMMENT
None.
B. WORKSHOP DISCUSSION
1)
City Council & Planning Commission - AB 98 Workshop Outreach &
Engagement
Shanita Tillman, Grants & Government Affairs Manager, provided a summary of the
item and introduced Michael Sahimi, Senior Planner with Kittleson & Associates.
Page 13 of 97
Michael Sahimi, Senior Planner with Kittleson & Associates, provided the PowerPoint
presentation for this item.
NO PUBLIC COMMENT
RECEIVE & FILE
2)
Multifamily and Mixed-Use Objective Design Standards Workshop and Project
Update
Gabriel Arguelles, Associate Planner, & Cameron Savois, Planner with Michael Baker
International provided the PowerPoint Presentation on this item.
NO PUBLIC COMMENT
RECEIVE & FILE
C. CONSENT CALENDAR
NO PUBLIC COMMENT
3)
Update City of Grand Terrace Conflict of Interest Code
RESULT:
APPROVED - UNANIMOUS
MOVER:
Council Member Brown
SECONDER: Council Member Wilson
AYES:
Council Member Brown, Council Member Allen, Council Member
Wilson, Mayor Pro Tem Sabino, Mayor Hussey
NAYS:
None
ADJOURN
Mayor Hussey adjourned the Joint Special Meeting of the City Council & Planning
Commission at 7:15 p.m. The next Regular City Council Meeting will be held on
Tuesday, October 13, 2026, at 6:00 p.m.
_______________________________
Bill Hussey, Mayor
_______________________________
Daysi Alcocer, City Clerk
Page 14 of 97
AGENDA REPORT
MEETING DATE:
October 13, 2026
TITLE:
Cancellation of City Council Meetings on November 24, 2026 and December
22, 2026
PRESENTED BY:
Konrad Bolowich, City Manager
RECOMMENDATION: ADOPT A RESOLUTION CANCELING THE CITY COUNCIL MEETINGS
SCHEDULED FOR NOVEMBER 24, 2026 AND DECEMBER 22, 2026
2030 VISION STATEMENT:
This Staff Report supports our Mission, our Core Value of Open and Inclusive Government and Goal
#5 to Engage in Proactive Communication, by providing advance notice of modifications to the
regular City Council meeting schedule.
BACKGROUND:
The Grand Terrace City Council conducts its regular meetings on the second and fourth Tuesdays of
each month at 6:00 p.m. Pursuant to the established meeting calendar, regular meetings are
scheduled for November 24, 2026, and December 22, 2026. These dates occur during the
Thanksgiving and Christmas holiday seasons, respectively, when many residents, Council Members,
and staff may have holiday-related commitments.
DISCUSSION:
To accommodate the holiday season and promote efficient use of staff resources, City staff
recommends canceling the regular City Council meetings scheduled for November 24, 2026, and
December 22, 2026. Historically, agenda activity during these periods is limited, and the cancellation
of these meetings will allow staff and Council Members to better coordinate holiday schedules while
continuing to conduct essential City business through the remaining regular meetings.
Should the City Council approve the proposed resolution, agenda items will be scheduled as follows:
• Items anticipated for the November 24, 2026 meeting will be brought forward to the December
8, 2026 regular City Council meeting.
• Items anticipated for the December 22, 2026 meeting will be scheduled for the January 12,
2027 regular City Council meeting, as appropriate.
The proposed cancellations will not affect the City's ability to conduct business or address timesensitive matters. Should an urgent matter arise requiring Council action, a special meeting may be
called in accordance with applicable provisions of the Brown Act.
ENVIRONMENTAL IMPACT:
Approval of the proposed resolution is not a project subject to the California Environmental Quality
Act (CEQA) and therefore is not subject to environmental review.
Page 15 of 97
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of the proposed resolution.
Page 16 of 97
RESOLUTION NO. 2026-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, CANCELLING THE NOVEMBER 24, 2026,
AND DECEMBER 22, 2026, REGULAR CITY COUNCIL MEETINGS
WHEREAS, on August 10, 2006, the City Council adopted its City of Grand
Terrace Council Procedures; and
WHEREAS, on January 13, 2015, June 25, 2019, May 25, 2021, September 27,
2022, October 10, 2023, May 13, 2025, and September 8, 2026, the City Council
revised its Council Procedures;
WHEREAS, under Section 1.1 (Regular Meetings) of Council Procedures it
states: "The Regular City Council Meetings are held on the second and fourth Tuesday
of every month, beginning at 6:00 p.m.”; and
WHEREAS, November 24, 2026, and December 22, 2026, are the second
scheduled City Council meetings of the remaining two (2) months of the year; and
WHEREAS, considering the impending 2026 holiday season, the City Council
finds that it would be prudent to cancel these meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Council finds that the above recitations are true and
correct and, accordingly, are incorporated herein as findings and a material part of this
Resolution.
SECTION 2. The City Council of the City of Grand Terrace hereby cancels the
regular City Council meetings scheduled for November 24, 2026, and December 22,
2026.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
CC Reso No. 2026-xx
Page 1 of 2
October 13, 2026
Page 17 of 97
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 13th day of October 2026.
________________________________
Bill Hussey
Mayor
ATTEST:
Daysi Alcocer
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
CC Reso No. 2026-xx
Page 2 of 2
October 13, 2026
Page 18 of 97
AGENDA REPORT
MEETING DATE:
October 13, 2026
TITLE:
2026 City Hall Holiday Closure Schedule
PRESENTED BY:
Konrad Bolowich, City Manager
RECOMMENDATION: RECEIVE AND FILE THE REPORT REGARDING THE 2026 CITY HALL
HOLIDAY CLOSURE SCHEDULE ESTABLISHED BY THE CITY
MANAGER PURSUANT TO RESOLUTION NO. 2015-07
2030 VISION STATEMENT:
This staff report supports Goal #1, "Ensuring Our Fiscal Viability" by temporarily reducing some
operational costs, including utilities and janitorial services, in City Hall during the period of closure
during the holidays
BACKGROUND:
On April 14, 2015, the City Council adopted Resolution No. 2015-07, delegating authority to the City
Manager to establish the annual City Hall closure schedule during the Christmas and New Year's
holiday period. The City's Statement of Benefits provides employees with the following recognized
holidays:
• Christmas Eve;
• Christmas Day;
• New Year's Eve; and
• New Year's Day;
Consistent with past practice, City Hall has historically closed during the holiday period when public
activity and demand for services are significantly reduced. During the 2025-2026 holiday season, City
Hall was closed from December 22, 2025, through January 2, 2026.
DISCUSSION:
Historically, City Hall experiences a substantial decrease in public traffic, meetings, and service
requests during the week of Christmas and the days between Christmas and New Year's Day. To
align staffing levels and operational needs with this reduced activity, the City Manager has
established the 2026 holiday closure schedule pursuant to Resolution No. 2015-07.
Additionally, the City Council will not convene on the fourth Tuesday of December.
Page 19 of 97
The recognized employee holidays for the 2026 period are:
Date
Holiday
Thursday, December 24, 2026 Christmas Eve (Recognized)
Friday, December 25, 2026
Christmas Day
Thursday, December 31, 2026 New Year’s Eve (Recognized)
Friday, January 1, 2027
New Year’s Day
Accordingly, Grand Terrace City Hall will be closed from Monday, December 21, 2026, through
Friday, January 1, 2027, and will reopen for regular business on Monday, January 4, 2027.
ENVIRONMENTAL IMPACT:
Receiving and filing this report is not a project under the California Environmental Quality Act (CEQA)
and therefore is not subject to environmental review.
FISCAL IMPACT:
There is no fiscal impact on receiving and filing this report.
Page 20 of 97
Page 21 of 97
Page 22 of 97
AGENDA REPORT
MEETING DATE:
October 13, 2026
TITLE:
Approval of the August-2026 Check Register in the Amount of $806,506.99.
PRESENTED BY:
Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE CHECK REGISTER NO. 08312026 IN THE AMOUNT OF
$806,506.99 AS SUBMITTED, FOR THE MONTH ENDING AUGUST 31,
2026
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring
of expenditure budgets, allocations, and operational costs.
BACKGROUND:
The check register for the month of August-2026 has been prepared in accordance with Government
Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief description of
the type of goods or services purchased and the account code(s) associated with each payment. The
check registers list all payments made to vendors and employee reimbursements during the month of
August-2026.
The attached index to the Check Register is a guideline account list only and is not intended to
replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency.
Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures
may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts that do not
have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $806,506.99 in accounts payable checks and/or wires were issued during the period for
services, reimbursements, supplies, and contracts and are detailed in the individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of August-2026.
Payments larger than $10,000:
Check No. Payee
Description
Amount
83928
JUN 2026 LEGAL SERVICES
$27,646.14
ALESHIRE AND WYNDER
LLP
Page 23 of 97
83929
GENERAL DOOR SERVICE
INC
REPAIRS AND REPLACEMENT
FOR GATE AT VETERAN'S
FREEDOM PARK
$12,292.17
83953
CITY OF SAN BERNARDINO FY 2025-26 Q4 ANIMAL
CONTROL OPERATING COSTS
$15,481.43
83963
JUST APPRAISED INC
FRONT DESK VOICE
PACKAGE/AI PLATFORM
$23,000.00
83969
RIVERSIDE HIGHLAND
WATER CO
05/18/2026-07/21/2026 WATER
USAGE
$17,678.22
83971
SB COUNTY SHERIFF
JUL 2026 AND AUG 2026 LAW
ENFORCEMENT SERVICES
$500,441.00
83978
WILLDAN
JUL 2026 PLAN
$17,674.00
CHECK/INSPECTION SVCS FOR
BUILDING & SAFETY AND JUL
2026 PLAN CHECK SVCS FOR
DUTCH BROS
83986
ON SITE COMPUTING
SEP 2026 IT SERVICES
$11,043.32
18362023
CA PUB EMPLOYEES
RETIRE SYSTEM
AUG 2026 PERS HEALTH
INSURANCE
$29,953.49
41569926
SO CA EDISON COMPANY
JUL 2026 ENERGY USAGE
$21,820.87
JUL-AUG 2026 CAL CARD
CHARGES
$17,744.37
450030726 US BANK
TOTAL PAYMENTS
LARGER THAN $10,000
$694,775.01
PAYROLL
Payroll costs for the month:
Pay
Per.
Period
Start
Period
End
Pay Date Amount
Aug26
3
From 7/18/2026 to 7/31/2026 8/6/2026
4
From 8/1/2026
$85,359.83
to 8/14/2026 8/20/2026 $84,783.34
Page 24 of 97
$170,143.17
ENVIRONMENTAL IMPACT:
N/A
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the approved budget for Fiscal
Year 2026-27 in the amount of:
Description Amount
Aug-26
Check
Register
$806,506.99
Payroll
$170,143.17
$976,650.16
Page 25 of 97
CITY OF GRAND TERRACE
FY2026-27
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Bill Hussey, Mayor
Michelle Sabino, Mayor Pro Tem
Doug Wilson, Council Member
Jeff Allen, Council Member
Matt Brown, Council Member
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.
City of Grand Terrace Check Register Index
Page 26 of 97
Fund
No.
09
10
11
12
13
14
15
16
17
18
19
20
21
22
25
26
32
36
45
46
47
48
49
50
52
61
62
63
64
65
66
67
68
69
70
73
74
75
76
77
90
95
Fund Name
CHILD CARE FUND
GENERAL FUND
STREET FUND
STORM DRAIN FUND
PARK FUND
AB 3229 COPS FUND
AIR QUALITY IMPROVEMENT FUND
GAS TAX FUND
TRAFFIC SAFETY FUND
TRANS. DEV. ACT (T D A FUND)
FACILITIES DEVELOPMENT FUND
MEASURE I FUND
WASTE WATER DISPOSAL FUND
COMMUNITY DEV. BLOCK GRANT
SPRING MOUNTAIN RANCH FUND
LSCPG/ LGHTG ASSESSMENT DIST.
S/A CAPITAL PROJECTS FUND
S/A 2011 TABS BOND PROCEEDS
CIP - COMMERCE WAY
CIP - STREET IMPROVEMENTS
CIP - BARTON RD. BRIDGE PROJECT
CIP - CAPITAL PROJECTS FUND
CIP - PARKS
CAPITAL PROJECT BOND PROCEEDS
HOUSING AUTHORITY
COMMUNITY BENEFITS FUND
LIGHT UP GRAND TERRACE FUND
ILLEGAL FIREWORKS FUND
PUBLIC SAFETY FUND
SENIOR BUS PROGRAM FUND
CAL RECYCLE GRANT
PUBLIC EDUC & GOVT ACCESS (PEG)
40TH YR CELEBRATION FUND
COMMUNITY DAY FUND
FIXED ASSED/EQUIP REPL FUND
ACTIVE TRANS PRGM (ATP) GRANT
HIGHWAY SFTY IMPV PRGM (HSIP)
EMER MGMT PREP GRANT (EMPG)
ENHANCED INFRA FIN DIST (EIFD)
SO CAL INCENTIVE PROJECT (SCIP)
COVID-19 EMERGENCY FUND
DOG PARK ENDOWMENT FUND
Dept
No.
Department Cost Center
Acct
No.
110
120
125
140
160
172
175
180
185
187
190
195
370
380
410
411
430
441
445
446
447
450
461
500
510
573
600
601
602
603
604
605
606
625
631
700
705
801
804
805
808
999
CITY COUNCIL
CITY MANAGER
CITY CLERK
FINANCE
CITY ATTORNEY
BUILDING & SAFETY
PUBLIC WORKS
COMMUNITY EVENTS
RENTAL INSPECTION PROGRAM
ENFORCEMENT PROGRAM
NON-DEPARTMENTAL
FACILITIES MAINTENANCE
PLANNING & DEVELOPMENT SVCS
MGT INFORMATION SYSTEMS
LAW ENFORCEMENT
ASSET FORFEITURES
RECREATION SERVICES
CHILD CARE - NUTRITION GRANT
CHILD CARE - TINY TOTS
CHILD CARE - AFTER SCHOOL
CHILD CARE - PRE-SCHOOL
PARKS MAINTENANCE
COMMUNITY GRANTS
AIR QUALITY PROGRAMS
STREET & SIGNAL LIGHTING
LINE MAINTENANCE
ZONE 1 13364 CANAL -TERR PINES
ZONE 3 TRACT 14471 PICO & ORIOLE
ZONE 2 14264 FORREST CITY PHASE II
ZONE 4 TRACT 17766 GREENBRIAR
ZONE 5 TRACT 18793 PALOMINO
ZONE 6 TRACT 18071 JADEN
ZONE 7 TRACT 18604 TESORO/VAN BUREN
NPDES
STORM DRAIN MAINTENANCE
CAPITAL OUTLAY
EVERY 15 MINUTES
PLANNING COMMISSION
HISTORICAL & CULTURAL COMMITTEE
SENIOR CITIZENS PROGRAM
EMERGENCY OPERATIONS PROG.
TRANSFERS
110
115
120
138
139
140
142
143
210
211
220
230
235
238
240
244
245
246
250
251
252
254
255
256
260
265
268
270
271
625
631
801
804
311
570
400
601
700
701
705
998
999
General Account Numbers
SALARIES/WAGES
OVERTIME
COUNCIL STIPENDS
MEDICARE / SUI
EMPLOYEES' BENEFIT PLAN
RETIREMENT
HEALTH/LIFE INSURANCE
WORKERS' COMPENSATION
OFFICE EXPENSE
POSTAGE & MAILING
SPECIAL DEPARTMENTAL EXP
ADVERTISING
COMMUNICATIONS
UTILITIES
RENTS & LEASES
CUSTODIAL SERVICES
MAINT BLDG GRNDS EQUIPMNT
MAINT/OPER OF EQUIPMNT
PROFESSIONAL SERVICES
BANKING SERVICE CHARGES
ROAD MAINTENANCE
STREET SWEEPING
CONTRACTUAL SERVICES
ANIMAL SHELTERING SVCS
INSURANCE & SURETY BONDS
MEMBERSHIPS & DUES
TRAINING
TRAVEL/CONFERENCES/MTGS
MILEAGE
NPDES
STORM DRAIN MAINTENANCE
PLANNING COMMISSION
HISTORICAL & CULTURAL COMM.
FACILITY IMPROVEMENTS
WASTEWATER TREATMENT
OTHER COMMUNITY GRANTS
ELECTRICAL VEHICLE STATIONS
COMPUTER EQUIPMENT
CAPITAL IMPROVEMENT OTHER
VEHICLES
OVERHEAD COST ALLOCATION
TRANSFERS OUT
Page 27 of 97
%+6;
;1(
()4#0&
&6'44#%'
FY2026-27
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECKREGISTER For the
Period EndingAugust31, 2026
ŝůů,ƵƐƐĞLJ, Mayor
DŝĐŚĞůůĞ^ĂďŝŶŽ, Mayor Pro Tem
ŽƵŐtŝůƐŽŶ͕ŽƵŶĐŝůDĞŵďĞƌ
:ĞĨĨůůĞŶ͕ŽƵŶĐŝůDĞŵďĞƌ
DĂƚƚƌŽǁŶ͕ŽƵŶĐŝůDĞŵďĞƌ
The Grand Terrace City Council meets on the Second Tuesday of each month at 6:00 pm.
Page 28 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83928
08/06/2026
Vendor
Invoice #
Invoice Description
Inv. Date
ALESHIRE AND WYNDER LLP
106915
JUN 2026 LEGAL SERVICES - COMMUNITY
07/28/2026
Amount Paid
Check Total
HOUSING GROUP, LLC
E 10-160-250-100-000
13,785.14
13,785.14
106909
JUN 2026 LEGAL SERVICES - GENERAL
07/28/2026
E 10-160-250-000-000
10,670.00
10,670.00
106910
JUN 2026 LEGAL SERVICES - LITIGATION
07/28/2026
E 10-160-250-100-000
1,134.40
1,134.40
106914
JUN 2026 LEGAL SERVICES - HOUSING
07/28/2026
ELEMENT
E 10-160-250-100-000
899.00
899.00
106911
JUN 2026 LEGAL SERVICES - PERSONNEL
07/28/2026
E 10-160-250-100-000
526.30
526.30
106912
JUN 2026 LEGAL SERVICES - REAL ESTATE
07/28/2026
E 10-160-250-000-000
498.60
498.60
106913
JUN 2026 LEGAL SERVICES - CODE
07/28/2026
ENFORCEMENT
E 10-160-250-100-000
98.00
98.00
106908
JUN 2026 LEGAL SERVICES FOR GREENS
07/28/2026
GROUP
B 23-515-59-00
34.70
34.70
27,646.14
83929
08/06/2026
GENERAL DOOR SERVICE INC
9355
REPAIRS AND REPLACEMENTS FOR GATE AT
06/30/2026
VETERAN'S FREEDOM PARK
E 10-450-245-000-000
12,292.17
12,292.17
12,292.17
Page 29 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83930
08/06/2026
Vendor
Invoice #
Invoice Description
Inv. Date
HDL SOFTWARE LLC
SIN065624
JUN 2026 BUSINESS LICENSE PROCESSING
06/30/2026
Amount Paid
Check Total
FEES
E 10-140-250-000-000
332.20
332.20
332.20
83931
08/06/2026
RIVERSIDE PERSONNEL SERVICE
91686
WEEK ENDING 06/14/2026 - STAFFING
06/19/2026
SOLUTIONS FOR PUBLIC WORKS
E 10-175-250-000-000
1,573.20
1,573.20
1,573.20
83932
08/06/2026
8X8 INC
5761043
AUG 2026 SERVICE CHARGE FOR (46)
08/01/2026
POLYCOM VVX 450 PHONES
E 10-190-235-000-000
1,332.03
1,332.03
1,332.03
83933
08/06/2026
AMERITAS LIFE INSURANCE CORP
AUG 2026
AUG 2026 EMPLOYEE PAID DENTAL
08/01/2026
INSURANCE
B 10-022-70-00
918.48
918.48
918.48
83934
08/06/2026
ATHLETIC FIELD SPECIALISTS
8712
JUL 2026 TURF MAINTENANCE FOR RICHARD
07/31/2026
ROLLINS PARK
E 10-450-245-000-000
2,350.00
2,350.00
2,350.00
83935
08/06/2026
EYEMED FIDELITY SECURITY LIFE
167464001
AUG 2026 EMPLOYEE PAID VISION
07/22/2026
INSURANCE
B 10-022-71-00
185.64
185.64
185.64
Page 30 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83936
08/06/2026
Vendor
Invoice #
Invoice Description
Inv. Date
EZ SUNNYDAY LANDSCAPE
10890
JUL 2026 LANDSCAPING SERVICES -
07/16/2026
Amount Paid
Check Total
TRACT 18070 JADEN
E 26-605-255-000-000
750.00
750.00
11007
JUL 2026 WEED ABATEMENT ON CANAL AT
08/03/2026
VAN BUREN AND MICHIGAN
E 10-631-255-000-000
400.00
400.00
1,150.00
83937
08/06/2026
CYNTHIA GARCIA
08042026
REFUND YARD SALE SIGN DEPOSIT FOR (3)
08/04/2026
YARD SALE SIGNS
B 23-515-22-00
30.00
30.00
30.00
83938
08/06/2026
GRAINGER
90266681362
HOSE CLAMP FOR PARKWAY MAINTENANCE
07/30/2026
E 10-175-244-000-000
77.45
77.45
77.45
83939
08/06/2026
STEPHANIE KLEPPE
08042026
REFUND YARD SALE SIGN DEPOSIT FOR (4)
08/04/2026
YARD SALE SIGNS
B 23-515-22-00
40.00
40.00
40.00
83940
08/06/2026
KONICA MINOLTA BUS. SOLUTIONS
509569638
JUL 2026 CITYWIDE PHOTOCOPIER
07/31/2026
MAINTENANCE
E 10-190-212-000-000
157.13
157.13
157.13
83941
08/06/2026
MIKE ROQUET CONSTRUCTION INC
0713-26
REPAIRS TO SINKHOLE ON DE BERRY ST
E 10-175-244-000-000
07/27/2026
8,875.00
8,875.00
8,875.00
Page 31 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83942
08/06/2026
Vendor
Invoice #
Invoice Description
Inv. Date
NATIONAL GRANTS MANAGEMENT
56966
MEMBERSHIP RENEWAL - SHANITA
08/01/2026
E 10-120-265-000-000
Amount Paid
Check Total
174.00
174.00
174.00
83943
08/06/2026
PACIFIC PRODUCTS AND SERVICES
38648
DELINEATORS FOR CITY STREETS
07/29/2026
E 10-175-244-000-000
3,898.28
3,898.28
38647
STREET SIGNS FOR CITY PARKWAYS
07/29/2026
E 10-175-244-000-000
137.03
137.03
4,035.31
83944
08/06/2026
RIVERSIDE PERSONNEL SERVICE
91772
WEEK ENDING 07/26/2026 - STAFFING
07/29/2026
SOLUTIONS FOR PUBLIC WORKS
E 10-175-250-000-000
1,573.20
1,573.20
1,573.20
83945
08/06/2026
S B CNTY FIRE DEPT CESQG PRGM
7836
DISPOSAL OF HAZARDOUS LIQUIDS
07/31/2026
E 10-175-220-000-000
299.73
299.73
299.73
83946
08/06/2026
JESSICA SERRANO
08042026
REFUND RESERVATION DEPOSIT FOR
08/04/2026
SENIOR CENTER 08/02/2026
B 23-515-22-00
200.00
200.00
200.00
83947
08/06/2026
SITEONE LANDSCAPE SUPPLY
169097032-001
IRRIGATION SUPPLIES FOR DOG PARK AND
07/22/2026
TREES ON MAIN ST
E 10-175-244-000-000
E 10-450-245-000-000
20.31
64.02
84.33
84.33
Page 32 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83948
08/06/2026
Vendor
Invoice #
Invoice Description
Inv. Date
DOUG SMITH
08042026
REFUND YARD SALE SIGN DEPOSIT FOR (3)
08/04/2026
Amount Paid
Check Total
YARD SALE SIGNS
B 23-515-22-00
30.00
30.00
30.00
83949
08/06/2026
TERMINIX
474241814
JUL 2026 GOPHER CONTROL FOR GRIFFIN
07/16/2026
PARK
E 10-450-245-000-000
208.00
208.00
474209829
JUL 2026 GOPHER CONTROL FOR TJ AUSTIN
07/15/2026
PARK
E 10-450-245-000-000
197.00
197.00
474209816
JUL 2026 PEST CONTROL SERVICES - CITY
07/15/2026
HALL
E 10-195-245-000-000
138.00
138.00
474236917
JUL 2026 PEST CONTROL SVCS FOR SENIOR
07/16/2026
CENTER
E 10-805-245-000-000
133.00
133.00
474241699
JUL 2026 GOPHER CONTROL FOR DOG PARK
07/16/2026
E 10-450-245-000-000
102.00
102.00
474241714
JUL 2026 GOPHER CONTROL FOR RICHARD
07/16/2026
ROLLINS PARK
E 10-450-245-000-000
102.00
102.00
474241740
JUL 2026 GOPHER CONTROL FOR POCKET
07/16/2026
PARK
E 10-450-245-000-000
88.00
88.00
968.00
Page 33 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83950
08/06/2026
Vendor
Invoice #
Invoice Description
Inv. Date
UNDERGROUND SERVICE ALERT
720260328
AUG 2026 MONTHLY DATABASE
08/01/2026
Amount Paid
Check Total
MAINTENANCE FEE
E 16-900-220-000-000
129.75
129.75
129.75
83951
08/06/2026
VERIZON WIRELESS
6149430894
ALPR CARD LINE CHARGES JUN-JUL 2026
07/23/2026
E 10-190-235-000-000
190.05
190.05
190.05
83952
08/13/2026
CA STATE DEPT OF
CONSERVATION
SMIP2026-4Q-04
2025-26 SMIP 4TH QUARTER APR 2026 -
06/15/2026
JUN 2026
R 10-700-01
B 23-200-21-00
-8.42
168.35
159.93
159.93
83953
08/13/2026
CITY OF SAN BERNARDINO
2026-00000046
FY2025-26 Q4 ANIMAL CONTROL OPERATING
06/30/2026
COSTS
E 10-185-255-000-000
15,481.43
15,481.43
15,481.43
83954
08/13/2026
A STORAGE PLACE
08/01/2026 - B15
AUG 2026 RENT FOR UNIT B15
07/17/2026
E 10-140-241-000-000
260.00
260.00
260.00
83955
08/13/2026
AT AND T
AUG 2026 AT&T
AUG 2026 AT&T
E 10-190-235-000-000
E 10-450-235-000-000
08/01/2026
4,250.40
994.32
5,244.72
5,244.72
Page 34 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83956
08/13/2026
Vendor
Invoice #
Invoice Description
Inv. Date
CHAMPION FIRE SYSTEMS INC
80991
FY2026-27 ANNUAL TEST OF FIRE ALARM
08/05/2026
Amount Paid
Check Total
SYSTEM
E 10-195-246-000-000
2,895.00
2,895.00
2,895.00
83957
08/13/2026
CHARTER COMMUNICATIONS
234703801080126 CITY HALL ELEVATOR PHONE - AUG 2026
E 10-195-246-000-000
08/01/2026
10.84
10.84
10.84
83958
08/13/2026
COMPUTERIZED EMBROIDERY CO
INC
62171
EMBROIDERY OF CITY LOGO ON SHIRTS FOR
08/06/2026
PUBLIC WORKS STAFF
E 10-175-219-000-000
110.93
110.93
110.93
83959
08/13/2026
CORNETHA CUNNINGHAM
08122026
REFUND RESERVATION DEPOSIT FOR RR
08/12/2026
PARK 07/26/2026
B 23-515-22-00
100.00
100.00
100.00
83960
08/13/2026
GOODMAN AND ASSOCIATES
6154
JUL 2026 CITY ENGINEER SERVICES
08/05/2026
E 10-175-250-020-000
7,695.00
7,695.00
7,695.00
83961
08/13/2026
GRAND TERRACE CITY NEWS
22415
GT 08.06.2026 CITY AD: ORD 379
08/03/2026
E 10-125-230-000-000
167.68
167.68
22414
GT 08.06.2026 CITY AD: ORD 380
E 10-125-230-000-000
08/03/2026
141.36
141.36
309.04
Page 35 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83962
08/13/2026
Vendor
Invoice #
Invoice Description
Inv. Date
HOME DEPOT CREDIT SERVICE
6611598
PAINT FOR TRAILER
06/29/2026
E 10-175-246-000-000
Amount Paid
Check Total
89.91
89.91
5271175
CLEANING, OFFICE, AND IRRIGATION
06/30/2026
SUPPLIES
E 10-175-244-000-000
E 10-190-210-000-000
41.66
31.38
73.04
614089
IRRIGATION SUPPLIES FOR PARKWAYS
07/15/2026
E 10-175-244-000-000
61.15
61.15
4273031
BATTERIES FOR MT VERNON CENTER
07/21/2026
ISLAND
E 10-175-244-000-000
54.34
54.34
3511785
IRRIGATION SUPPLIES FOR DOG PARK
07/22/2026
E 10-450-245-000-000
17.32
17.32
8211766
IRRIGATION SUPPLIES FOR BARTON
07/17/2026
TRIANGLE
E 10-175-244-000-000
17.14
17.14
9514578
MAINTENANCE SUPPLIES FOR SENIOR
07/06/2026
CENTER
E 10-805-245-000-000
10.29
10.29
323.19
83963
08/13/2026
JUST APPRAISED INC
13689
FRONT DESK CALL VOICE PACKAGE/AI
07/01/2026
PLATFORM
E 10-120-250-000-000
23,000.00
23,000.00
23,000.00
Page 36 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83964
08/13/2026
Vendor
Invoice #
Invoice Description
Inv. Date
KONICA MINOLTA
49572024
AUG-SEP 2026 RENT FOR (2)
08/02/2026
Amount Paid
Check Total
PHOTOCOPIERS
E 10-190-700-000-000
260.32
260.32
260.32
83965
08/13/2026
LOMA LINDA HEAT AND A C INC
22408989
A/C MAINTENANCE AT SENIOR CENTER
07/31/2026
E 10-805-245-000-000
1,058.31
1,058.31
1,058.31
83966
08/13/2026
EVA MEJIA
08122026
REFUND YARD SALE SIGN DEPOSIT FOR (2)
08/12/2026
YARD SALE SIGNS
B 23-515-22-00
20.00
20.00
20.00
83967
08/13/2026
MICHAEL BAKER INTERNATIONAL
1296621
JUL 2026 PROFESSIONAL SERVICES FOR
08/06/2026
VIVIENDA CARE FACILITY
B 23-520-04-00
1,680.75
1,680.75
1,680.75
83968
08/13/2026
NANCY MODULIN
08122026
REFUND YARD SALE SIGN DEPOSIT FOR (5)
08/12/2026
YARD SALE SIGNS
B 23-515-22-00
50.00
50.00
50.00
Page 37 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83969
08/13/2026
Vendor
Invoice #
Invoice Description
Inv. Date
RIVERSIDE HIGHLAND WATER CO
05/18/2026-07/21/2026 RIVERSIDE HIGHLAND
JUN-JUL 2026 RHWC
08/05/2026
Amount Paid
Check Total
WATER CO
B 10-015-60-00
E 10-175-238-000-000
E 10-190-238-000-000
E 10-450-238-000-000
E 10-805-238-000-000
E 26-600-239-000-000
E 26-601-239-000-000
E 26-605-238-000-000
69.20
563.95
1,878.77
10,656.48
3,241.94
883.49
133.75
250.64
17,678.22
17,678.22
83970
08/13/2026
RIVERSIDE PERSONNEL SERVICE
91806
WEEK ENDING 08/09/2026 - STAFFING
08/12/2026
SOLUTIONS FOR PUBLIC WORKS
E 10-175-250-000-000
1,494.54
1,494.54
1,494.54
83971
08/13/2026
SB COUNTY SHERIFF
1800002964
AUG 2026 LAW ENFORCEMENT SERVICES
08/03/2026
E 10-410-255-000-000
E 10-410-256-000-000
E 14-411-256-000-000
3,083.33
230,471.00
16,666.67
250,221.00
1800002879
JUL 2026 LAW ENFORCEMENT SERVICES
07/06/2026
E 10-410-255-000-000
E 10-410-256-000-000
E 14-411-256-000-000
3,083.33
230,470.00
16,666.67
250,220.00
500,441.00
83972
08/13/2026
SITEONE LANDSCAPE SUPPLY
169623861-001
IRRIGATION SUPPLIES FOR FREEDOM PARK
E 10-450-245-000-000
08/05/2026
132.96
132.96
132.96
Page 38 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83973
08/13/2026
Vendor
Invoice #
Invoice Description
Inv. Date
SMS DIGITAL
IN-1260726480
JUL 2026 SEE SOMETHING SAY SOMETHING
07/31/2026
Amount Paid
Check Total
CAMPAIGN ADVERTISING
E 10-120-230-000-000
650.00
650.00
650.00
83974
08/13/2026
SO CAL LOCKSMITH
68483
SECURITY BOXES FOR BATTERIES ALONG
07/21/2026
PARKWAYS
E 10-175-244-000-000
30.41
30.41
30.41
83975
08/13/2026
ST FRANCIS ELECTRIC
26068002
JUL 2026 RESPONSE TRAFFIC SIGNAL
07/31/2026
MAINTENANCE
E 16-510-255-000-000
2,081.72
2,081.72
26068001
JUL 2026 ROUTINE TRAFFIC SIGNAL
07/31/2026
MAINTENANCE
E 16-510-255-000-000
589.50
589.50
2,671.22
83976
08/13/2026
TERMINIX
474762092
JUL 2026 GOPHER CONTROL FOR PICO
07/17/2026
PARK
E 10-450-245-000-000
170.00
170.00
170.00
83977
08/13/2026
TODD PETERS ELECTRICAL
CONTRAC
087
LED LIGHT INSTALLATIONS AT CITY HALL
E 10-195-245-000-000
08/04/2026
1,200.00
1,200.00
1,200.00
Page 39 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
Vendor
Invoice #
Invoice Description
Inv. Date
83978
08/13/2026
WILLDAN
002-38778
JUL 2026 PLAN CHECK/ INSPECTION SVCS
08/04/2026
Amount Paid
Check Total
FOR BUILDING & SAFETY
E 10-172-250-100-000
16,042.00
16,042.00
00424463
JUL 2026 PLAN CHECKING SERVICES FOR
08/11/2026
DUTCH BROS
B 23-515-81-00
1,632.00
1,632.00
17,674.00
83979
08/20/2026
A STORAGE PLACE
09/01/2026 - B15
SEP 2026 RENT FOR UNIT B15
08/18/2026
E 10-140-241-000-000
260.00
260.00
260.00
83980
08/20/2026
DATA TICKET INC
197495
JUL 2026 CODE ENFORCEMENT CITATION
08/13/2026
PROCESSING
E 10-185-255-000-000
2,526.36
2,526.36
198339
GRAND TERRACE - STREET SWEEPING
08/13/2026
FOR JUL 2026
E 10-140-255-000-000
75.00
75.00
2,601.36
83981
08/20/2026
DUNN EDWARDS CORP
2018A64241
PAINT SUPPLIES FOR CITY CURBS
08/04/2026
E 10-175-244-000-000
66.00
66.00
66.00
83982
08/20/2026
FENNEMORE CRAIG PC
1382492
JUL 2026 LEGAL SERVICES FOR PETTA
08/14/2026
FAMILY TRUST
E 10-160-250-100-000
6,405.00
6,405.00
6,405.00
Page 40 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83983
08/20/2026
Vendor
Invoice #
Invoice Description
Inv. Date
FIREMASTER
0001448712
2026 ANNUAL FIRE EXTINGUISHER SERVICE
08/11/2026
Amount Paid
Check Total
FOR CITY HALL
E 10-195-245-000-000
1,404.78
1,404.78
0001447237
NEW FIRE EXTINGUISHER FOR CITY HALL
07/31/2026
E 10-195-245-000-000
267.16
267.16
0001448713
FIRE EXTINGUISHER MAINTENANCE FOR
08/11/2026
SENIOR CENTER
E 10-805-245-000-000
165.00
165.00
1,836.94
83984
08/20/2026
GENERAL DOOR SERVICE INC
9412
KEYLESS ENTRY INSTALLATION AT SHERIFF
08/07/2026
SUBSTATION
E 10-195-245-000-000
1,954.62
1,954.62
1,954.62
83985
08/20/2026
ODP BUSINESS SOLUTIONS LLC
478954113001
BREAKROOM SUPPLIES AND TOILET PAPER
08/13/2026
E 10-190-210-000-000
E 10-450-245-000-000
104.57
95.94
200.51
200.51
83986
08/20/2026
ON SITE COMPUTING
522096
SEP 2026 IT SERVICES
08/13/2026
E 10-380-250-000-000
11,043.32
11,043.32
11,043.32
83987
08/20/2026
QS ELECTRIC CO
08192026
REFUND OVERPAYMENT OF B00-006-278
R 10-410-06
R 10-410-09
08/19/2026
226.00
16.95
242.95
242.95
Page 41 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83988
08/20/2026
Vendor
Invoice #
Invoice Description
Inv. Date
QUADIENT LEASING USA INC
Q2487542
JUL-SEP 2026 POSTAGE METER LEASE
08/11/2026
E 10-190-211-000-000
Amount Paid
Check Total
967.55
967.55
967.55
83989
08/20/2026
RHYTHM TECH PRODUCTIONS LLC
1978
LIGHT UP GT 2026 - STAGE/SOUND/LIGHTS
08/14/2026
E 62-120-250-000-000
6,755.64
6,755.64
6,755.64
83990
08/20/2026
RIVERSIDE PERSONNEL SERVICE
91823
WEEK ENDING 08/16/2026 - STAFFING
08/21/2026
SOLUTIONS FOR PUBLIC WORKS
E 10-175-250-000-000
1,258.56
1,258.56
1,258.56
83991
08/20/2026
SAFE AND SOUND SECURITY
48572
50% DEPOSIT - VERKADA LOCK SYSTEM
08/17/2026
INSTALLATION FOR (2) DOORS AT CITY HALL
E 10-195-706-000-000
6,723.76
6,723.76
6,723.76
83992
08/20/2026
SCA OF CA LLC
CA0945504
JUL 2026 STREET SWEEPING SERVICES
07/31/2026
E 16-900-254-000-000
8,949.33
8,949.33
8,949.33
83993
08/20/2026
JESSICA SERRANO
08192026
REFUND RESERVATION DEPOSITS FOR
08/19/2026
SENIOR CENTER 08/01/2026 AND 08/09/2026
B 23-515-22-00
800.00
800.00
800.00
83994
08/20/2026
DONNA SHADDOX
08192026
REFUND YARD SALE SIGN DEPOSIT FOR (2)
08/19/2026
YARD SALE SIGNS
B 23-515-22-00
20.00
20.00
20.00
Page 42 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
83995
08/20/2026
Vendor
Invoice #
Invoice Description
SO CA ASSOC OF GOVERNMENTS
SCAG FY27 0064 SCAG MEMBERSHIP FY2026-27
E 10-120-265-000-000
Inv. Date
Amount Paid
Check Total
07/01/2026
2,026.00
2,026.00
2,026.00
83996
08/20/2026
SPARKLING CLEAN CAR WASH INC
866
CAR WASHES FOR (4) CITY HALL VEHICLES
08/05/2026
E 10-175-272-000-000
E 10-185-272-000-000
E 10-190-272-000-000
32.00
45.00
16.00
93.00
859
CAR WASHES FOR (2) CITY HALL VEHICLES
07/02/2026
E 10-175-272-000-000
E 10-185-272-000-000
16.00
45.00
61.00
154.00
83997
08/20/2026
DEPT OF GENERAL SERVICES
STATE OF CALIFORNIA
0000001730011
BLUE MOUNTAIN ACQUISITION APPRAISAL
08/13/2026
REVIEW
E 49-473-700-000-000
8,788.50
8,788.50
8,788.50
83998
08/20/2026
TEAMSTERS LOCAL 1932
061
SEP 2026 EMPLOYEE PAID MEMBERSHIP
08/17/2026
DUES
B 10-022-72-00
776.26
776.26
776.26
83999
08/20/2026
W AND H PARTY RENTALS
TRAIN RENTAL FOR 2026 LIGHT UP GT
9097314098-12-2026
E 62-120-250-000-000
08/13/2026
1,621.00
1,621.00
1,621.00
84000
08/20/2026
WEST COAST ARBORISTS INC
247449
JUL 2026 CITYWIDE TREE INVENTORY AND
07/31/2026
ARBORISTS SERVICES
E 16-175-245-020-000
1,336.00
1,336.00
1,336.00
Page 43 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
Vendor
Invoice #
Invoice Description
Inv. Date
84001
08/20/2026
WILLDAN
002-38779
JUL 2026 PLAN CHECK SERVICES FOR
08/04/2026
Amount Paid
Check Total
VARIOUS DEVELOPERS
E 10-175-250-020-000
B 23-515-82-00
B 23-520-13-00
1,012.50
540.00
202.50
1,755.00
1,755.00
2240179
08/12/2026
SO CA GAS COMPANY
JUL 2026 GAS SERVICE
JUL 2026 GAS SERVICE
E 10-190-238-000-000
E 10-805-238-000-000
08/10/2026
44.37
179.93
224.30
224.30
18362023
08/03/2026
CA PUB EMPLOYEES RETIRE
SYSTEM
08012026 HPERS AUG 2026 PERS HEALTH INSURANCE
08/01/2026
ACH 1003350163
B 10-022-61-00
E 10-120-142-000-000
E 10-125-142-000-000
E 10-140-142-000-000
E 10-172-142-000-000
E 10-175-142-000-000
E 10-185-142-000-000
E 10-190-142-000-000
E 10-370-142-000-000
E 10-450-142-000-000
E 16-175-142-000-000
E 22-425-142-000-000
E 65-425-142-000-000
2,636.78
5,246.44
1,888.66
2,807.39
969.92
2,909.76
1,939.84
5,837.55
918.73
1,939.84
969.92
918.74
969.92
29,953.49
29,953.49
Page 44 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
41569926
08/07/2026
Vendor
Invoice #
Invoice Description
SO CA EDISON COMPANY
JUL 2026 EDISON JUL 2026 EDISON
E 10-175-238-000-000
E 10-190-238-000-000
E 10-450-238-000-000
E 16-510-238-000-000
E 26-600-238-000-000
E 26-601-238-000-000
E 26-602-238-000-000
E 26-603-238-000-000
E 26-604-238-000-000
E 26-605-238-000-000
E 65-425-700-000-000
Inv. Date
Amount Paid
Check Total
08/01/2026
249.51
11,086.90
2,056.86
7,888.56
79.36
64.47
89.27
14.88
70.69
72.37
148.00
21,820.87
21,820.87
114387133
08/13/2026
WEX BANK
114387133
JUL-AUG 2026 VEHICLE FUEL CHEVRON
08/06/2026
E 10-175-272-000-000
E 10-185-272-000-000
2,638.27
480.22
3,118.49
3,118.49
223612233
08/11/2026
VERIZON WIRELESS
6149950919
JUL-AUG 2026 MONTHLY PHONE CHARGES
E 10-120-235-000-000
E 10-125-235-000-000
E 10-140-235-000-000
E 10-172-235-000-000
E 10-175-235-000-000
E 10-185-235-000-000
E 10-190-235-000-000
E 10-370-235-000-000
E 10-805-235-000-000
E 65-425-235-000-000
08/01/2026
116.49
77.66
116.49
38.83
720.42
162.27
270.07
77.66
38.83
38.83
1,657.55
1,657.55
Page 45 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
Vendor
Invoice #
Invoice Description
Inv. Date
450030726
08/07/2026
US BANK
JUL-AUG 2026 CAL CARD CHARGES
JUL2026 CAL CARD
08/06/2026
E 10-110-220-000-000 MTRLS & SUPPLIES
E 10-110-270-000-000 CONFERENCE
E 10-120-210-000-000 OFFICE SUPPLIES
E 10-125-210-000-000 OFFICE SUPPLIES
E 10-125-265-000-000 MEMBERSHIP/DUES
E 10-125-270-000-000 CONFERENCE
E 10-140-210-000-000 OFFICE SUPPLIES
E 10-175-210-000-000 OFFICE SUPPLIES
E 10-175-219-000-000 MTRLS & SUPPLIES
E 10-175-244-000-000 MTRLS & SUPPLIES
E 10-175-246-000-000 MTRLS & SUPPLIES
E 10-175-268-000-000 TRAINING
E 10-175-270-000-000 CONFERENCE
E 10-175-272-000-000 VEHICLE MAINT
E 10-185-210-000-000 OFFICE SUPPLIES
E 10-185-268-000-000 TRAINING
E 10-185-272-000-000 VEHICLE MAINT
E 10-190-210-000-000 OFFICE SUPPLIES
E 10-190-211-000-000 POSTAGE
E 10-190-220-000-000 MTRLS & SUPPLIES
E 10-195-245-000-000 MTRLS & SUPPLIES
E 10-370-210-000-000 OFFICE SUPPLIES
E 10-370-265-000-000 MEMBERSHIP/DUES
E 10-370-270-000-000 CONFERENCE
E 10-450-245-000-000 MTRLS & SUPPLIES
E 10-801-220-000-000 CONFERENCE
E 10-801-265-000-000 MEMBERSHIP/DUES
E 10-805-210-000-000 OFFICE SUPPLIES
E 10-805-220-000-000 MTRLS & SUPPLIES
E 10-805-245-000-000 MTRLS & SUPPLIES
E 10-808-220-000-000 MTRLS & SUPPLIES
E 65-425-220-000-000 MTRLS & SUPPLIES
E 65-425-272-000-000 VEHICLE MAINT
Amount Paid
Check Total
19.99
258.27
48.00
101.17
494.00
1,532.79
13.24
73.88
943.84
191.48
69.58
120.00
41.60
54.69
25.92
1,042.58
30.00
213.85
404.22
1,315.15
11.90
20.00
469.00
1,520.00
3,003.82
3,750.00
491.00
119.69
92.82
179.86
26.94
327.22
737.87
17,744.37
17,744.37
Page 46 of 97
Check Register
CITY OF GRAND TERRACE
As of 8/31/2026
Check #
Date
Vendor
Invoice #
Invoice Description
Inv. Date
Amount Paid
Total Checks:
Check Total
806,506.99
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED
CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE
OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.
Christine Clayton, Finance Director
City of Grand Terrace
Page 47 of 97
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Page 48 of 97
AGENDA REPORT
MEETING DATE:
October 13, 2026
TITLE:
Five-Year Master Services Agreement with Hinderliter de Llamas and
Associates (HdL Companies) for Sales Tax Consulting Services
PRESENTED BY:
Christine Clayton, Finance Director
RECOMMENDATION: AUTHORIZE THE CITY MANAGER TO EXECUTE THE ATTACHED
MASTER SERVICES AGREEMENT WITH HINDERLITER DE LLAMAS
AND ASSOCIATES (HDL COMPANIES) FOR SALES AND USE TAX
CONSULTING SERVICES FOR AN INITIAL FIVE-YEAR TERM, SUBJECT
TO THE FEES AND TERMS SET FORTH IN THE AGREEMENT AND
SCHEDULE A, SUBJECT TO CITY ATTORNEY APPROVAL
2030 VISION STATEMENT:
This staff report supports Goal #3, Promote Economic Development.
BACKGROUND:
The City of Grand Terrace currently utilizes Hinderliter de Llamas and Associates for sales tax
information and related consulting services to support revenue analysis and economic development
activities. The attached Master Services Agreement with Hinderliter de Llamas and Associates (HdL
Companies) establishes a five-year initial term for sales and use tax consulting services and provides
for renewal for two additional twelve-month terms unless terminated in accordance with the
Agreement.
The Agreement is designed to provide the City with ongoing access to sales tax allocation
information, economic analysis and reporting, audit and allocation recovery services, and sales tax
consulting. Schedule A identifies the specific services, fees, and additional terms applicable to the
City.
DISCUSSION:
Under Schedule A, HdL will establish and maintain a database using California Department of Tax
and Fee Administration (CDTFA) registration data for businesses within applicable City boundaries.
The database and allocation information will be updated quarterly. HdL will provide quarterly reports
identifying changes in allocation totals by individual businesses, business groups, and categories, as
well as quarterly aberrations associated with State audits, fund transfers, receivables, late payments,
and double payments.
Following each calendar quarter, HdL will provide a summary analysis of the City’s sales tax trends
that may be shared with the City Council, Chamber of Commerce, economic development interest
groups, and the public without disclosing confidential individual taxpayer records. HdL will also
provide periodic updates to assist with budget forecasting and a quarterly presentation by an HdL
Sales Tax Principal addressing sales tax results, emerging retail trends, business retention needs,
economic clusters, and comparable client jurisdictions.
The Agreement also provides for allocation and audit recovery services. When mutually agreed with
Page 49 of 97
the City, HdL will conduct initial and ongoing sales and use tax audits to identify and correct allocation
errors and pursue recovery of previously unrealized or misallocated sales and use tax revenues.
Services may include contacting business representatives, preparing information for submission to
the CDTFA, and following up with taxpayers and the CDTFA regarding corrections and recovered
payments.
Additional consulting services may include technical assistance regarding sales, use and transactions
tax matters, sales tax projections for annexations and economic development projects, review of tax
sharing agreements, meetings with taxpayers, and other sales tax revenue-related matters.
The City is recommending the use of a single-source procurement for these sales and use tax
consulting services. Hinderliter de Llamas and Associates (HdL) possesses specialized sales and use
tax databases, proprietary software, and expertise that support the City’s ability to analyze sales tax
allocations, identify changes in sales tax revenues, monitor allocation anomalies, and recover
revenues that may have been misallocated.
HdL’s proposed services include maintaining a specialized database utilizing California Department of
Tax and Fee Administration (CDTFA) registration and allocation information, providing quarterly sales
tax and economic analysis reports, identifying allocation changes and aberrations, and conducting
sales and use tax allocation audits and recovery services. The agreement also provides for HdL to
work directly with taxpayers and the CDTFA to identify and correct allocation errors and recover
revenues due to the City. These services are specifically described in Schedule A of the proposed
Master Services Agreement.
The City’s use of a single source is justified by the specialized nature of the services, including HdL’s
proprietary database and software and its established processes for analyzing CDTFA allocation
information and identifying potential revenue recovery opportunities. The proposed agreement is also
structured so that the City’s compensation for allocation and audit recovery services is generally
contingent upon the City receiving new, increased, or recovered sales and use tax revenue resulting
from those services.
Based on the specialized nature of the services, the proprietary resources involved, and the potential
for the services to generate additional sales and use tax revenue for the City, staff recommends that
the City Council authorize the City to enter into the proposed five-year agreement with HdL as a
single-source procurement.
ENVIRONMENTAL IMPACT:
None
FISCAL IMPACT:
The initial fee for sales tax and economic analysis/reporting services is $508.33 per month, invoiced
quarterly in arrears. Based on the initial monthly fee, the annual cost is $6,099.96 and the five-year
cost would be $30,499.80 before annual CPI-U adjustments. The Agreement provides for an annual
increase to non-hourly fees based on the most recently published annual Consumer Price Index for
All Urban Consumers (CPI-U).
Allocation and audit recovery services are performance-based and are charged at 18% of new,
increased, and recovered sales and use tax revenue received by the City as a result, in whole or in
part, of those services. The Agreement also establishes separate fees for certain optional services,
including staff training, transactional tax ballot measure estimates, on-site travel, incremental noncore reporting, and other services based on specified hourly rates.
TABLE 1
Page 50 of 97
Type
Expense
Expense
Variable
Fund / Account
Description
10-140-250-000-000 HdL Sales Tax Consulting – Initial Annual
Base Fee
10-140-250-000-000 HdL Sales Tax Consulting – Five-Year
Base Fee Before CPI-U Adjustments
10-140-250-000-000 Allocation/Audit Recovery Services
Amount
$6,099.96
$30,499.80
18% of
recovered/increased
revenue
Note: The five-year base fee shown above is a calculation using the initial $508.33 monthly fee and
does not account for annual CPI-U adjustments, performance-based audit recovery fees, optional
services, or pre-approved out-of-scope travel expenses.
No additional appropriations are needed as all expenditures will be accounted for through each year's
budget.
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CITY OF GRAND TERRACE
CONTRACT SERVICES AGREEMENT FOR
SALES AND USE TAX AUDIT SERVICES
This CONTRACT SERVICES AGREEMENT (herein “Agreement”) is made and entered
into this 13th day of October, 2026, by and between the CITY OF GRAND TERRACE, a
California municipal corporation (“City”) and Hinderliter de Llamas and Associates, a California
corporation (herein “Consultant”).
NOW, THEREFORE, the parties hereto agree as follows:
1.
SERVICES OF CONSULTANT
1.1
Scope of Services. In compliance with all of the terms and conditions of
this Agreement, the Consultant shall perform the work or services set forth in the
“Scope of Services” attached hereto as Exhibit “A” and incorporated herein by
reference. Consultant warrants that it has the experience and ability to perform all
work and services required hereunder and that it shall diligently perform such work
and services in a professional and satisfactory manner.
1.2
Compliance With Law. All work and services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules, and regulations
of the City and any Federal, State or local governmental agency of competent
jurisdiction.
1.3
California Labor Law. If the Scope of Services includes any “public work”
or “maintenance work,” as those terms are defined in California Labor Code section
1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if
the total compensation is $1,000 or more, Consultant shall pay prevailing wages for
such work and comply with the requirements in California Labor Code section 1770 et
seq. and 1810 et seq., and all other applicable laws.
1.4
Licenses, Permits, Fees and Assessments. Consultant shall obtain at its
sole cost and expense such licenses, permits, and approvals as may be required by law
for the performance of the services required by the Agreement.
1.5
Special Requirements. Additional terms and conditions of this Agreement,
if any, which are made a part hereof are set forth in the “Special Requirements”
attached hereto as Exhibit “B” and incorporated herein by this reference. In the event
of a conflict between the provisions of Exhibit “B” and any other provisions of this
Agreement, the provisions of Exhibit “B” shall govern.
2.
COMPENSATION
2.1
Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with the “Schedule of Compensation”
attached hereto as Exhibit “C” and incorporated herein by this reference, but not
exceeding the maximum contract amount of Thirty Thousand Four Hundred NinetyNine Dollars and Eighty Cents ($30,499.80) (“Contract Sum”).
2.2
Invoices. Each month Consultant shall furnish to City an original invoice
for all work performed and expenses incurred during the preceding month in a form
approved by City’s Director of Finance. By submitting an invoice for payment under
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this Agreement, Consultant shall be deemed to have certify compliance with all
provisions of this Agreement. The invoice shall contain all information specified in
Exhibit “C”, and shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies,
and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by
more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the
provisions of this Agreement. Except as to any charges for work performed or
expenses incurred by Consultant which are disputed by City, City will use its best
efforts to cause Consultant to be paid within forty five (45) days of receipt of
Consultant’s correct and undisputed invoice; however, Consultant acknowledges and
agrees that due to City warrant run procedures, the City cannot guarantee that payment
will occur within this time period. In the event any charges or expenses are disputed
by City, the original invoice shall be returned by City to Consultant for correction and
resubmission. Review and payment by the City of any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or
any applicable law.
2.3
Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work
beyond that specified in the Scope of Services or make changes by altering, adding to
or deducting from said work. No such extra work may be undertaken unless a written
order is first given by the Contract Officer (as defined below) to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum (or a portion of the
compensation due to Consultant) for the actual cost of the extra work, and/or (ii) the
time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%)
of the Contract Sum but not exceeding a total contract amount of Twenty-Five
Thousand Dollars ($25,000) or in the time to perform of up to ninety (90) days may be
approved by the City Manager. Any greater increases than Twenty-Five Thousand
Dollars ($25,000), taken either separately or cumulatively, must be approved by the
City Council. No claim for an increase in the Contract Sum or time for performance
shall be valid unless the procedures established in this Section are followed.
3.
PERFORMANCE SCHEDULE
3.1
Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2
Schedule of Performance. Consultant shall commence the services
pursuant to this Agreement upon receipt of a written notice to proceed and shall
perform all services within the time period(s) established in the “Schedule of
Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s)
specified in the Schedule of Performance may be approved in writing by the Contract
Officer but not exceeding thirty (30) days cumulatively.
3.3
Force Majeure. The time period(s) specified in the Schedule of
Performance for performance of the services rendered pursuant to this Agreement shall
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be extended because of any delays due to unforeseeable causes beyond the control and
without the fault or negligence of the Consultant, including, but not restricted to, acts
of God or of the public enemy, unusually severe weather, fires, earthquakes, floods,
epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation,
and/or acts of any governmental agency, including the City, if the Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the
extent of delay, and extend the time for performing the services for the period of the
enforced delay when and if in the judgment of the Contract Officer such delay is
justified. The Contract Officer’s determination shall be final and conclusive upon the
parties to this Agreement. In no event shall Consultant be entitled to recover damages
against the City for any delay in the performance of this Agreement, however caused,
Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
3.4
Term. Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until completion of
the services but not exceeding
years from the date hereof (“Term”), except as
otherwise provided in the Schedule of Performance (as shown on Exhibit “D” attached
hereto). The City Manager may, at his/her sole discretion, extend the Term for two
additional one-year terms.
4.
COORDINATION OF WORK
4.1
Representative of Consultant. Bobby Young, is hereby designated as being
the representative of Consultant authorized to act on its behalf with respect to the work
and services specified herein and make all decisions in connection therewith. All
personnel of Consultant and any authorized agents shall be under the exclusive
direction of the representative of Consultant. Consultant shall utilize only competent
personnel to perform services pursuant to this Agreement. Consultant shall make every
reasonable effort to maintain the stability and continuity of Consultant’s staff and
subcontractors, and shall keep City informed of any changes.
4.2
Contract Officer. Konrad Bolowich, or such person as may be designated
by the City Manager, is hereby designated as being the representative the City
authorized to act in its behalf with respect to the work and services specified herein
and to make all decisions in connection therewith (“Contract Officer”).
4.3
Prohibition Against Subcontracting or Assignment. Consultant shall not
contract with any entity to perform in whole or in part the work or services required
hereunder without the express written approval of the City. Neither this Agreement nor
any interest herein may be assigned or transferred, voluntarily or by operation of law,
without the prior written approval of City. Any such prohibited assignment or transfer
shall be void.
4.4
Independent Consultant. Neither the City nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents or
employees, perform the services required herein, except as otherwise set forth.
Consultant shall perform all services required herein as an independent contractor of
City with only such obligations as are consistent with that role. Consultant shall not at
any time or in any manner represent that it or any of its agents or employees are agents
or employees of City, or that it is a member of a joint enterprise with City.
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5.
INSURANCE AND INDEMNIFICATION
5.1
Insurance Coverages. Without limiting Consultant’s indemnification of
City, and prior to commencement of any services under this Agreement, Consultant
shall obtain, provide and maintain at its sole cost and expense during the Term of this
Agreement, policies of insurance of the type and amounts described below and in a
form satisfactory to City.
(a) General Liability Insurance. Consultant shall maintain commercial
general liability insurance with coverage at least as broad as Insurance Services Office
form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000
general aggregate, for bodily injury, personal injury, and property damage, including,
without limitation, blanket contractual liability. The policy must include contractual
liability that has not been amended. Any endorsement restricting standard ISO
“insured contract” language will not be accepted.
(b) Automobile Liability Insurance. Consultant shall maintain
automobile insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of the Consultant arising
out of or in connection with the services to be performed under this Agreement,
including coverage for any owned, hired, non-owned or rented vehicles, in an amount
not less than $1,000,000 combined single limit for each accident.
(c) Professional Liability (errors & omissions) Insurance. Consultant
shall maintain professional liability insurance that covers the services to be performed
in connection with this Agreement, in the minimum amount of $1,000,000 per claim
and in the aggregate. Any policy inception date, continuity date, or retroactive date
must be before the effective date of this Agreement and Consultant agrees to maintain
continuous coverage through a period no less than three (3) years after completion of
the services required by this Agreement.
(d) Workers’ Compensation Insurance. Consultant shall maintain
Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability
Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as
insureds under its policies or shall furnish separate certificates and certified
endorsements for each subcontractor. All coverages for subcontractors shall include all
of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be
required in the Special Requirements in Exhibit “B”.
5.2
General Insurance Requirements.
(a) Proof of Insurance. Consultant shall provide certificates of
insurance to City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers’ compensation. Insurance certificates
and endorsements must be approved by City’s Risk Manager prior to commencement
of performance. Current certification of insurance shall be kept on file with City at all
times during the Term of this Agreement. City reserves the right to require complete,
certified copies of all required insurance policies, at any time.
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(b) Duration of Coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages
to property, which may arise from or in connection with the performance of the
Services hereunder by Consultant, its agents, representatives, employees or
subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not
be required to contribute with it. The limits of insurance required herein may be
satisfied by a combination of primary and umbrella or excess insurance. Any umbrella
or excess insurance shall contain or be endorsed to contain a provision that such
coverage shall also apply on a primary and non-contributory basis for the benefit of
City before the City’s own insurance or self-insurance shall be called upon to protect it
as a named insured.
(d) City’s Rights of Enforcement. In the event any policy of insurance
required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it
deems necessary and any premium paid by City will be promptly reimbursed by
Consultant or City will withhold amounts sufficient to pay premium from Consultant
payments. In the alternative, City may cancel this Agreement.
(e) Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner to transact
business of insurance or that is on the List of Approved Surplus Line Insurers in the
State of California, with an assigned policyholders’ Rating of A- (or higher) and
Financial Size Category Class VI (or larger) in accordance with the latest edition of
Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of Subrogation. All insurance coverage maintained or
procured pursuant to this agreement shall be endorsed to waive subrogation against
City, its elected or appointed officers, agents, officials, employees and volunteers or
shall specifically allow Consultant or others providing insurance evidence in
compliance with these specifications to waive their right of recovery prior to a loss.
Consultant hereby waives its own right of recovery against City, and shall require
similar written express waivers and insurance clauses from each of its subconsultants.
(g) Enforcement of Contract Provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to
inform Consultant of non-compliance with any requirement imposes no additional
obligations on the City nor does it waive any rights hereunder.
(h) Requirements Not Limiting. Requirements of specific coverage
features or limits contained in this section are not intended as a limitation on coverage,
limits or other requirements, or a waiver of any coverage normally provided by any
insurance. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any party or
insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any
type. If the Consultant maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified minimum
limits of insurance and coverage shall be available to the City.
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(i) Notice of Cancellation. Consultant agrees to oblige its insurance
agent or broker and insurers to provide to City with a thirty (30) day notice of
cancellation (except for nonpayment for which a ten (10) day notice is required) or
nonrenewal of coverage for each required coverage.
(j) Additional Insured Status. General liability and automobile policies
shall provide or be endorsed to provide that City and its officers, officials, employees,
and agents, and volunteers shall be additional insureds under such policies. This
provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of Undisclosed Coverage Limitations. None of the
coverages required herein will be in compliance with these requirements if they
include any limiting endorsement of any kind that has not been first submitted to City
and approved by the City in writing.
(l) Separation of Insureds. A severability of interests provision must
apply for all additional insureds ensuring that Consultant’s insurance shall apply
separately to each insured against whom claim is made or suit is brought, except with
respect to the insurer’s limits of liability. The policy(ies) shall not contain any crossliability exclusions.
(m) Pass Through Clause. Consultant agrees to ensure that its
subconsultants, subcontractors, and any other party involved with the services who is
brought onto or involved in the services by Consultant, provide the same minimum
insurance coverage and endorsements required of Consultant. Consultant agrees to
monitor and review all such coverage and assumes all responsibility for ensuring that
such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with consultants, subcontractors,
and others engaged in the services will be submitted to City for review.
(n) City’s Right to Revise Specifications. The City reserves the right at
any time during the Term of this Agreement, to change the amounts and types of
insurance required by giving the Consultant ninety (90) days advance written notice of
such change. If such change results in substantial additional cost to the Consultant, the
City and Consultant may renegotiate Consultant’s compensation.
(o) Deductibles / Self-Insured Retentions. Any deductibles and selfinsured retentions must be declared to and approved by City. At the option of the
City, either: the insurer shall reduce or eliminate such deductibles or self-insured
retentions with respect to the City, it officers, officials, employees, agents and
volunteers, or the Consultant shall provide a financial guarantee satisfactory to the city
guaranteeing payment of losses and related investigations, claims administration and
defense expense.
(p) Timely Notice of Claims. Consultant shall give City prompt and
timely notice of claims made or suits instituted that arise out of or result from
Consultant’s performance under this Agreement, and that involve or may involve
coverage under any of the required liability policies.
(q) Additional Insurance. Consultant shall also procure and maintain, at
its own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of the work.
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5.3
Indemnification. To the full extent permitted by law, Consultant agrees to
indemnify, defend and hold harmless the City, its officers, employees and agents
(“Indemnified Parties”) against, and will hold and save them and each of them harmless
from, any and all actions, either judicial, administrative, arbitration or regulatory claims,
damages to persons or property, losses, costs, penalties, obligations, errors, omissions or
liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted
or claimed by any person, firm or entity arising out of or in connection with the negligent
performance of the work, operations or activities provided herein of Consultant, its
officers, employees, agents, subcontractors, invitees, or any individual or entity for which
Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent
performance of or failure to perform any term, provision, covenant or condition of this
Agreement, except claims or liabilities occurring as a result of City’s sole negligence or
willful acts or omissions. The indemnity obligation shall be binding on successors and
assigns of Consultant and shall survive termination of this Agreement.
6.
RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1
Records. Consultant shall keep, and require subcontractors to keep, such
ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other
documents relating to the disbursements charged to City and services performed hereunder
(the “books and records”), as shall be necessary to perform the services required by this
Agreement and enable the Contract Officer to evaluate the performance of such services
and shall keep such records for a period of three years following completion of the
services hereunder. The Contract Officer shall have full and free access to such books and
records at all times during normal business hours of City, including the right to inspect,
copy, audit and make records and transcripts from such records.
6.2
Reports. Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning the performance of the services required by this
Agreement or as the Contract Officer shall require.
6.3
Confidentiality and Release of Information.
(a)
All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information
is in the public domain or already known to Consultant. Consultant shall not release or
disclose any such information or work product to persons or entities other than the City
without prior written authorization from the Contract Officer.
(b)
Consultant shall not, without prior written authorization from the Contract
Officer or unless requested by the City Attorney, voluntarily provide documents,
declarations, letters of support, testimony at depositions, response to interrogatories or
other information concerning the work performed under this Agreement. Response to a
subpoena or court order shall not be considered “voluntary” provided Consultant gives the
City notice of such court order or subpoena.
(c)
If Consultant provides any information or work product in violation of this
Agreement, then the City shall have the right to reimbursement and indemnity from
Consultant for any damages, costs and fees, including attorney’s fees, caused by or
incurred as a result of Consultant’s conduct.
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(d)
Consultant shall promptly notify the City should Consultant be served with
any summons, complaint, subpoena, notice of deposition, request for documents,
interrogatories, request for admissions or other discovery request, court order or subpoena
from any party regarding this Agreement and the work performed thereunder. The City
retains the right, but has no obligation, to represent Consultant or be present at any
deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with the
City and to provide the City with the opportunity to review any response to discovery
requests provided by Consultant.
6.4
Ownership of Documents. All studies, surveys, data, notes, computer
files, reports, records, drawings, specifications, maps, designs, photographs, documents
and other materials (the “documents and materials”) prepared by Consultant in the
performance of this Agreement shall be the property of the City and shall be delivered to
the City upon request of the Contract Officer or upon the termination of this Agreement,
and Consultant shall have no claim for further employment or additional compensation as
a result of the exercise by the City of its full rights of ownership use, reuse, or assignment
of the documents and materials hereunder. Moreover, Consultant with respect to any
documents and materials that may qualify as “works made for hire” as defined in 17
U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for
the City.
7.
ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1
California Law. This Agreement shall be interpreted, construed and
governed both as to validity and to performance of the parties in accordance with the laws
of the State of California. Legal actions concerning any dispute, claim or matter arising
out of or in relation to this Agreement shall be instituted in the Superior Court of the
County of San Bernardino, State of California. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of
San Bernardino, State of California.
7.2
Disputes; Default. In the event that Consultant is in default under the terms
of this Agreement, the City shall not have any obligation or duty to continue compensating
Consultant for any work performed after the date of default. Instead, the City may give
notice to Consultant of the default and the reasons for the default. The notice shall include
the timeframe in which Consultant may cure the default. This timeframe is presumptively
thirty (30) days, but may be extended or shortened, if circumstances warrant, as
determined by the Contract Officer. The cure period may run concurrently with the
termination period as provided in Section 7.4, if the option to cure is in the alternative to
termination. During the period of time that Consultant is in default, the City shall hold all
invoices and shall, when the default is cured, proceed with payment on the invoices. If
Consultant does not cure the default, the City may take necessary steps to terminate this
Agreement under this Article.
7.3
Legal Action. In addition to any other rights or remedies, either party may
take legal action, in law or in equity, to cure, correct or remedy any default, to recover
damages for any default, to compel specific performance of this Agreement, to obtain
declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes
of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a
statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in
order to pursue any legal action under this Agreement.
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Except with respect to rights and remedies expressly declared to be exclusive in
this Agreement, the rights and remedies of the parties are cumulative and the exercise by
either party of one or more of such rights or remedies shall not preclude the exercise by it,
at the same or different times, of any other rights or remedies for the same default or any
other default by the other party.
7.4
Termination Prior to Expiration of Term. This Section shall govern any
termination of this Agreement except as specifically provided in the following Section for
termination for cause. The City reserves the right to terminate this Agreement at any time,
with or without cause, upon thirty (30) days’ written notice to Consultant, except that
where termination is due to the fault of the Consultant, the period of notice may be such
shorter time as may be determined by the Contract Officer. In addition, the Consultant
reserves the right to terminate this Agreement at any time, with or without cause, upon
sixty (60) days’ written notice to City, except that where termination is due to the fault of
the City, the period of notice may be such shorter time as the Consultant may determine.
Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except
where the Consultant has initiated termination, the Consultant shall be entitled to
compensation for all services rendered prior to the effective date of the notice of
termination and for any services authorized by the Contract Officer thereafter in
accordance with the Schedule of Compensation or such as may be approved by the
Contract Officer. In the event the Consultant has initiated termination, the Consultant shall
be entitled to compensation only for the reasonable value of the work product actually
produced hereunder, but not exceeding the compensation provided therefore in the
Schedule of Compensation as shown on Exhibit “C”. In the event of termination without
cause pursuant to this section, the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.5
Termination for Default of Consultant. If termination is due to the failure of
the Consultant to fulfill its obligations under this Agreement, City may, after compliance
with the provisions of Section 7.2, take over the work and prosecute the same to
completion by contract or otherwise, and the Consultant shall be liable to the extent that
the total cost for completion of the services required hereunder exceeds the compensation
herein stipulated (provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of setoff or partial payment of the amounts owed the City as previously stated.
8.
MISCELLANEOUS
8.1
Covenant Against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns and all persons claiming under or through them, that
there shall be no discrimination against or segregation of, any person or group of persons
on account of race, color, creed, religion, sex, gender, sexual orientation, marital status,
national origin, ancestry, or other protected class in the performance of this Agreement.
Consultant shall take affirmative action to ensure that applicants are employed and that
employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other
protected class
8.2
Non-liability of City Officers and Employees. No officer or employee of
the City shall be personally liable to the Consultant, or any successor in interest, in the
event of any default or breach by the City or for any amount, which may become due to
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the Consultant or to its successor, or for breach of any obligation of the terms of this
Agreement.
8.3
Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other
person shall be in writing and either served personally or sent by prepaid, first-class mail,
in the case of the City, to the City Manager and to the attention of the Contract Officer
(with her/his name and City title), City of Grand Terrace, 22795 Barton Rd., Grand
Terrace, California 92313, and in the case of the Consultant, to the person(s) at the address
designated on the execution page of this Agreement. Either party may change its address
by notifying the other party of the change of address in writing. Notice shall be deemed
communicated at the time personally delivered or in seventy-two (72) hours from the time
of mailing if mailed as provided in this Section.
8.4
Integration; Amendment. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and
cancels any and all previous negotiations, arrangements, agreements and understandings,
if any, between the parties, and none shall be used to interpret this Agreement. This
Agreement may be amended at any time by the mutual consent of the parties by an
instrument in writing.
8.5
Severability. In the event that part of this Agreement shall be declared
invalid or unenforceable by a valid judgment or decree of a court of competent
jurisdiction, such invalidity or unenforceability shall not affect any of the remaining
portions of this Agreement which are hereby declared as severable and shall be interpreted
to carry out the intent of the parties hereunder unless the invalid provision is so material
that its invalidity deprives either party of the basic benefit of their bargain or renders this
Agreement meaningless.
8.6
Waiver. No delay or omission in the exercise of any right or remedy by
non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. A party’s consent to or approval of any act by the other party requiring the party’s
consent or approval shall not be deemed to waive or render unnecessary the other party’s
consent to or approval of any subsequent act. Any waiver by either party of any default
must be in writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.7
Attorneys’ Fees. If either party to this Agreement is required to initiate or
defend or made a party to any action or proceeding in any way connected with this
Agreement, the prevailing party in such action or proceeding, in addition to any other
relief which any be granted, whether legal or equitable, shall be entitled to reasonable
attorney’s fees, whether or not the matter proceeds to judgment.
8.8
Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of this Agreement or any other rule of
construction which might otherwise apply.
8.9
Counterparts and Electronic Signatures. This Agreement may be executed
in two or more counterparts, each of which when so executed shall be deemed to be an
original and all of which when taken together shall constitute one and the same
instrument. The words “execution,” “signed,” “signature,” and words of like import in this
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Agreement or in any other certificate, agreement or document related to this Agreement,
shall include images of manually executed signatures transmitted by facsimile or other
electronic format (including, without limitation, “pdf”, “tif” or “jpg”) and other electronic
signatures in accordance with California Code of Regulations Title 2 Section
22003 (including, without limitation, DocuSign and AdobeSign). The use of electronic
signatures and electronic records (including, without limitation, any contract or other
record created, generated, sent, communicated, received, or stored by electronic means)
shall be of the same legal effect, validity and enforceability as a manually executed
signature or use of a paper-based record-keeping system to the fullest extent permitted by
applicable law, including the Federal Electronic Signatures in Global and National
Commerce Act, the California Uniform Electronic Transactions Act and any other
applicable law, including, without limitation, any state law based on the Uniform
Electronic Transactions Act or the Uniform Commercial Code.
8.10 Warranty & Representation of Non-Collusion. No official, officer, or
employee of City has any financial interest, direct or indirect, in this Agreement, nor shall
any official, officer, or employee of City participate in any decision relating to this
Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested,
or in violation of any corporation, partnership, or association in which (s)he is directly or
indirectly interested, or in violation of any State or municipal statute or regulation. The
determination of “financial interest” shall be consistent with State law and shall not
include interests found to be “remote” or “noninterests” pursuant to Government Code
Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given,
and will not pay or give, to any third party including, but not limited to, any City official,
officer, or employee, any money, consideration, or other thing of value as a result or
consequence of obtaining or being awarded any agreement. Consultant further warrants
and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or
collusion that would result in the payment of any money, consideration, or other thing of
value to any third party including, but not limited to, any City official, officer, or
employee, as a result of consequence of obtaining or being awarded any agreement.
Consultant is aware of and understands that any such act(s), omission(s) or other conduct
resulting in such payment of money, consideration, or other thing of value will render this
Agreement void and of no force or effect.
Consultant’s Authorized Initials ___________________
Richard Park, President/CFO
8.11 Corporate Authority. The persons executing this Agreement on behalf of
the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are
duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so
executing this Agreement, such party is formally bound to the provisions of this
Agreement, and (iv) the entering into this Agreement does not violate any provision of any
other agreement to which said party is bound. This Agreement shall be binding upon the
heirs, executors, administrators, successors and assigns of the parties.
[Signatures Appear On The Following Page]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF GRAND TERRACE, a municipal corporation
By:
_______________________________________________
Konrad Bolowich
City Manager
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
By:
By:
_____________________________________ _______________________________________________
Adrian R. Guerra
City Attorney
ATTEST:
By:
_____________________________________
Daysi Alcocer
City Clerk
CONSULTANT:
HINDERLITER DE LLAMAS & ASSOCIATES, a
California Corporation
By:
_______________________________________________
Name: Andrew Nickerson
Title: President/CEO
Email Address:
Address:120 S. State Blvd., Suite 200
Brea, CA 92821
By:
_______________________________________________
Name: Richard Park
Title: Chief Financial Officer
Email Address
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following
groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or
any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED UNLESS EXECUTED UTILIZING
DIGITAL SIGNATURE IN ACCORDANCE WITH CALIFORNIA CODE OF REGULATIONS TITLE 2 SECTION 22003. IN
ADDITION, THE APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS,
ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS
ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2026 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
___________________________________
TITLE OR TYPE OF DOCUMENT
PARTNER(S)
LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
Project Title, Plan No ####
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
13
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2026 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER
DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
___________________________________
TITLE OR TYPE OF DOCUMENT
PARTNER(S)
LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
Project Title, Plan No ####
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
14
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EXHIBIT “A”
SCOPE OF SERVICES
I.
Consultant will perform the following services:
Provide professional consulting services related to, and obtain and collect sales, use and
transaction tax information from appropriate government agencies and provide all such
information to the City. Additionally, Consultant shall audit, analyze, and seek
misallocation of monies and provide City written reports and forecasts detailing findings,
and ongoing advisory support to enhance the City’s tax revenue accuracy and forecasting
capabilities. The foregoing shall include but not be limited to:
PREMIUM SERVICES – Sales and Use Tax
1. Sales and Use Tax and Economic Analysis/Reports
1.1.
Establish a special database with California Department of Tax and Fee
Administration (“CDTFA”) registration data for businesses within applicable district
boundaries holding seller’s permit accounts.
1.2.
Consultant shall make available to CITY the Consultant’s proprietary software
program and database containing all applicable registration and quarterly allocation
information for CITY business outlets registered with the Department of Tax and Fee
Administration. The database will be updated quarterly.
1.3.
Consultant shall provide updated reports each quarter identifying changes in
allocation totals by individual businesses, business groups and by categories.
Quarterly aberrations due to State audits, fund transfers, and receivables, along with
late or double payments, will also be identified.
1.4.
Following each calendar quarter shall provide a summary analysis for City to share
with Council Members, Chamber of Commerce, other economic development interest
groups and the public that analyze City’s sales tax trends by major groups without
disclosing confidential individual tax records.
1.5.
Provide periodic updated reports endeavoring to identify and assist with budget
forecasting including (i) changes in allocation totals by individual businesses,
business groups and categories, and (ii) aberrations due to State audits, fund transfers,
and receivables, along with late or double payments.
1.6.
Consultant shall provide a presentation led by Consultant’s Sales Tax Principal
discussing latest sales tax results, emerging retail trends, business retention needs,
leveraging of economic clusters and reviewing successes in client jurisdictions with
similar characteristics. This presentation will occur following each calendar quarter.
2. Allocation and Audit Recovery Services
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A-1
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2.1.
Conduct (when mutually agreed with City) initial and on-going sales and use tax
audits of businesses to help identify and correct allocation errors, and to proactively
affect favorable registration, reporting or formula changes thereby generating
previously unrealized sales and use tax income for the City and/or recovering
misallocated tax from registered taxpayers. Common errors that will be monitored and
corrected include but are not limited to: transposition errors resulting in
misallocations; erroneous consolidation of multiple outlets; misreporting of “point of
sale” to the wrong location; delays in reporting new outlets; misallocating use tax
payments to the allocation pools or wrong jurisdiction; and erroneous fund transfers
and adjustments.
2.2.
Initiate contacts with sales, management and accounting officials in companies that
have businesses where a probability of error exists to endeavor to help verify whether
current tax receipts accurately reflect the local sales activity. Such contacts will be
conducted in a professional and courteous manner.
2.3.
Prepare and submit to the CDTFA information for the purpose of correcting any
identified allocation errors, and follow-up with individual businesses and the CDTFA
to promote recovery by the City of back or prospective quarterly payments that may be
owing.
2.4.
If, during the course of its audit, Consultant finds businesses located in the City’s
jurisdiction that are properly reporting sales and use tax but have the potential for
modifying their operation to provide an even greater share to City, Consultant may so
advise City and collaborate with those businesses and City to encourage such changes.
3. Consulting and Other Optional Services
Consultant may from time to time in its sole discretion, consult with City’s staff, including
without limitation, regarding (i) technical questions and other issues related to sales, use and
transactions tax, (ii) utilization of reports to enhance business license collection efforts, (iii)
sales tax projections for proposed annexations, economic development projects and budget
planning, (iv) negotiating/review of tax sharing agreements, (v) establishing purchasing
corporations, (vi) meeting with taxpayers to encourage self-assessment of tax obligations,
and (vii) other sales, use or transactions tax revenue-related matters. Optional services
beyond the scope of this Agreement are available at Consultant’s hourly rates specified in
Exhibit C, depending on the type of personnel utilized.
4. Confidentiality Information
Section 7056 of the State of California Revenue and Taxation Code (“R&T Code”)
specifically limits the disclosure of confidential taxpayer information contained in the
records of the CDTFA. Section 7056 specifies the conditions under which a city, county or
district may authorize persons other than such city, county or district’s officers and
employees to examine state sales and use tax records.
The following conditions specified in Section 7056-(b)(1) of the State of California R&T
Code are hereby made part of this Agreement:
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4.1.
Consultant is authorized by this Agreement to examine sales, use or transactions and
use tax records of the CDTFA provided to City pursuant to contract under the
Bradley-Burns Uniform Local Sales and Use Tax Law R&T Code Section 7200
et.seq.
4.2.
Consultant is required to disclose information contained in, or derived from, those
sales or transactions and use tax records only to an officer or employee of City who is
authorized by City resolution provided to the CDTFA to examine the information.
4.3.
Consultant is prohibited from performing consulting services for a retailer (as defined
in R&T Code Section 6015), during the term of this agreement.
4.4.
Consultant is prohibited from retaining the information contained in or derived from
those sales, use or transactions and use tax records after this agreement has expired.
Information obtained by examination of the CDTFA records shall be used only for
purposes related to collection of local sales and use tax or for other governmental
functions of the City as set forth by resolution adopted pursuant to Section 7056 (b)
of the Revenue and Taxation Code. The resolution shall designate the Consultant as a
person authorized to examine sales and use tax records and certify that this agreement
meets the requirements set forth above and in Section 7056 (b), (1) of the Revenue
and Taxation Code.
II.
All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
III.
As part of the Services, Consultant will prepare and deliver the tangible work
products as the City as described in Section I, above.
IV.
During performance of the Services, Consultant will keep City informed of the
status of performance by delivering status reports as described in Section I, above
and as requested by the Contract Officer.
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EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.
I.
Section 2.1 “Contract Sum” is revised to read as follows:
Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be
compensated in accordance with the “Schedule of Compensation” attached hereto as
Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum
contract amount of Thirty Thousand Four Hundred Ninety-Nine Dollars and Eighty Cents
($30,499.80) (“Contract Sum”). The Contract Sum does not include the Audit Recovery
contingency rate, described in Exhibit “C”. The Contract Sum does not include the
annual CPI change described in Exhibit “C”.
II.
Section 5.3 “Indemnification” is revised to read as follows:
Indemnification. To the full extent permitted by law, Consultant agrees to indemnify,
defend and hold harmless the City, its officers, employees and agents (“Indemnified
Parties”) against, and will hold and save them and each of them harmless from, any and
all actions, either judicial, administrative, arbitration or regulatory claims, damages to
persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities
whether actual or threatened (herein “claims or liabilities”) that may be asserted or
claimed by any person, firm or entity arising out of or in connection with the negligent
performance of the work, operations or activities provided herein of Consultant, its
officers, employees, agents, subcontractors, invitees, or any individual or entity for which
Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent
performance of or failure to perform any term, provision, covenant or condition of this
Agreement, except claims or liabilities occurring as a result of City’s sole negligence or
willful acts or omissions. The indemnity obligation shall be binding on successors and
assigns of Consultant and shall survive termination of this Agreement.
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B-1
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EXHIBIT “C”
SCHEDULE OF COMPENSATION
I.
Consultant will be compensated for Services provided under the Agreement for the
fixed fee of $30,499.80 at the following rates*:
Base
$6,099.96
$6,099.96
$6,099.96
$6,099.96
$6,099.96
$30,499.80
Year 1
Year 2
Year 3
Year 4
Year 5
Total
*Consultant attendance of any meetings outside the Scope of Services is subject to fees
under Section IV of this Exhibit C.
II.
III.
Sales and Use Tax and Economic Analysis/ Reports .
A.
Fees for performing the sales tax and economic analysis Services as described in
Section I of Exhibit A shall initially be $508.33 per month, commencing with the
month of the Effective Date (hereafter referred to as “monthly fee”). The monthly
fee shall be invoiced quarterly in arrears and shall be paid by City no later than 30
days after the invoice date.
B.
Consultant will increase the non-hourly Fees established above once a year with
reference to the 12-month percent change in the most recently published annual
Consumer Price Index for All Urban Consumers (CPI-U), as reported by the U.S.
Bureau of Labor Statistics (the “CPI Change”).
Allocation and Audit Recovery Services
A.
Fees for performing the allocation and audit recovery Services described in
Section I of Exhibit A shall be 18% of all new, increased and recovered sales and
use tax revenue received by the City as a result, in whole or in part, of the
allocation audit and recovery services (hereafter referred to as “audit fee”). The
fee shall be paid notwithstanding any related City assistance, work in parallel,
and/or incurrence of attorneys’ fees or other costs or expenses in connection, with
the relevant Services.
B.
The Fee described above include, without limitation, State fund transfers received
for back quarter reallocations and monies received in the first eight (8)
consecutive reporting quarters following completion of Consultant’s allocation
audit and confirmation of the corrections by the CDTFA.
C-1
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C.
IV.
Consulting and Other Optional Services
A.
V.
These Fees shall be paid by City upon Consultant’s submittal of evidence of
Consultant’s relevant Services in support thereof, including, without limitation,
copies of relevant communications between Consultant and the CDTFA and/or
taxpayers.
Fees for performing other optional services are described below:
i.
Fees for performing City Staff training, public representation, or technical
seminars for elected officials shall be $3,000 for one-time service and
$2,000 for recurring service.
ii.
Fees for performing transactional tax ballot measure estimates shall be
$2,600 per report.
iii.
On-site travel to the city shall be $2,600 plus any associated travel
expenses per visit.
iv.
Incremental non-core packet reporting shall be $2,600 for a one-time report
and $700 for recurring reporting service.
B.
Any other consulting and optional Services not listed shall be based on the
following initial hourly rates: (i) Principal - $325; (ii) Programmer - $295; (iii)
Senior Analyst - $245; and (iv) Analyst - $195.
C.
Fees for travel and lodging expenses will be invoiced at cost and applied to all
meetings (including implementation, training, operations and support). Travel
expenses only apply to out of scope travel and must therefore be pre-approved by
City.
D.
Fees will be invoiced monthly to City for Services performed during the prior
month. To the extent that Consultant has commercially reasonable means to do so,
Fees will be netted out of City’s monthly revenue disbursement.
E.
Consultant shall notify the City of any miscellaneous expenses and request
written authorization to proceed. Consultant will not be reimbursed for any
miscellaneous expenses unless authorized by the City in writing. Miscellaneous
expenses may include travel, lodging and meal expenses, and other expenses
which are above and beyond the ordinary expenses associated with performance
of this Agreement.
The City will compensate Consultant for the services performed upon submission of
a valid invoice. Each invoice is to include:
A.
Line items for all the work performed, the number of hours worked, and the
hourly rate.
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VI.
B.
Line items for all materials and equipment properly charged to the services.
C.
Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D.
Line items for all approved subcontractor labor, supplies, equipment, materials,
and travel properly charged to the Services.
The total compensation for the services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement.
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EXHIBIT “D”
SCHEDULE OF PERFORMANCE
D-1
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AGENDA REPORT
MEETING DATE:
October 13, 2026
TITLE:
Approve Additional Appropriations for Legal Services
PRESENTED BY:
Christine Clayton, Finance Director
RECOMMENDATION: APPROVE ADDITIONAL APPROPRIATIONS OF $215,000.00 FOR LEGAL
SERVICES
2030 VISION STATEMENT:
This staff report supports our Mission to preserve and protect our community, City Council Goal #1,
“Ensure Our Fiscal Viability.”
BACKGROUND:
The City contracts with Aleshire & Wynder LLP for City Attorney services, including general municipal
legal services, litigation, special projects, and other specialized legal matters.
The adopted FY 2026–27 budget includes $215,000 for these legal services. Since adoption of the
budget, the level of legal work required by the City has exceeded the level originally anticipated. The
increased workload has included legal services associated with Builder's Remedy and other housingrelated matters, revisions to the City's Municipal Code, and other general municipal, litigation, and
special-project work.
As of September 30, 2026, approximately $135,000 of the original $215,000 appropriation has either
been expended or committed. As a result, approximately $80,000 of the existing appropriation
remains available for the balance of the fiscal year. Based on the current level of activity and the legal
matters anticipated through June 30, 2027, staff does not believe the remaining appropriation will be
sufficient.
DISCUSSION:
Staff is requesting an additional appropriation of $215,000, increasing the total FY 2026–27 budget
authority for legal services from $215,000 to $430,000.
The additional appropriation is intended to provide sufficient budget authority to address both the
City's continuing general legal needs and several matters requiring a higher level of legal involvement
than originally anticipated. These include ongoing housing and Builder's Remedy matters, review and
revision of portions of the Grand Terrace Municipal Code, litigation, special projects, and other legal
matters that may arise during the remainder of the fiscal year.
Legal expenditures can vary substantially depending upon the nature, duration, and complexity of
individual matters. For that reason, the requested appropriation represents budget authority based
upon the City's current workload and anticipated needs rather than a commitment to expend the
entire amount.
Page 74 of 97
Staff will continue to monitor legal expenditures throughout the fiscal year. To the extent possible,
legal work will continue to be managed to control costs while ensuring that the City receives the legal
services necessary to protect its interests and carry out City operations. If expenditures are lower
than anticipated, the unspent appropriation will remain available in the General Fund. If
circumstances require funding beyond the amount authorized by the City Council, staff will return to
the Council for additional authorization.
Approval of this appropriation does not modify the City's existing contractual relationship with Aleshire
& Wynder LLP or the firm's approved billing rates.
ENVIRONMENTAL IMPACT:
This action does not meet the threshold of a project under CEQA and is exempt.
FISCAL IMPACT:
Aleshire & Wynder LLP provides legal services on an hourly basis. Current billing rates range from
$230 to $350 per hour for associates and partners and $150 to $175 per hour for paraprofessionals.
The adopted FY 2026–27 budget currently provides $215,000 for legal services. Approval of the
recommended action will increase total legal-services budget authority by $215,000, to $430,000 for
FY 2026–27.
The additional appropriation will be allocated as follows:
Account 10-160-250-000-000: $150,000
Account 10-160-250-100-000: $65,000
Total Additional Appropriation: $215,000
Actual expenditures will depend upon the legal services required and performed during the remainder
of the fiscal year. Any portion of the appropriation that is not required will remain unspent.
Page 75 of 97
AGENDA REPORT
MEETING DATE:
October 13, 2026
TITLE:
Acceptance of Concrete Rehabilitation Project (2)
PRESENTED BY:
Kamran Dadbeh, City Engineer
RECOMMENDATION: ACCEPT THE CONCRETE REHABILITATION PROJECT (2) IN THE
AMOUNT OF $100,778.00 AND APPROVE THE FINAL PAYMENT OF
$100,778 TO CARTER ENTERPRISES GROUP, INC; AND
DIRECT STAFF TO FILE AND RECORD THE NOTICE OF COMPLETION
FOR THE CONCRETE REHABILITATION PROJECT (2)
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical infrastructure
improvements.
BACKGROUND:
DISCUSSION:
The City Council awarded a contract to Carter Enterprises Group, inc. on April 14, 2026, for the
Concrete Rehabilitation Project (2). The work was successfully completed in October 2026. The City
Clerk will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of
the required lien period.
ENVIRONMENTAL IMPACT:
FISCAL IMPACT:
The original contract amount was $100,856.00. The final cost of the work is $100,778.00, which is
approximately 0.01% below the budgeted amount.
Page 76 of 97
RECORDING REQUESTED BY
Daysi Alcocer, City Clerk
AND WHEN RECORDED MAIL TO:
STREET
ADDRES
S
City of Grand
Terrace
22795 Barton
Road
CITY, STATE
&
ZIP CODE
Grand Terrace, CA
92313
NAM
E
TITLE ORDER NO.
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY
ESCROW NO.
NOTICE OF COMPLETION
APN# Not Applicable
NOTICE IS HEREBY GIVEN THAT:
The undersigned is OWNER or AGENT OF THE OWNER of the interest or estate stated below in the property
hereinafter described.
The
full
The ADDRESS
NAME
of the
of
the
OWNER is
OWNER
is
City of
Grand
Terrace
22795 Barton Road, Grand
Terrace
CA
92313
The NATURE OF THE INTEREST or estate of the undersigned is
In Fee
(e.g. fee, leasehold, joint tenancy, vendee under a contract of purchase, etc.)
The work of improvement on the property hereinafter described was COMPLETED on 8-20-2026
The work of improvement completed is described as Concrete Rehabilitation Project (2)
The name of the original contractor, if any, for such work of improvement was:
Carter Enterprises Group, Inc. 2890 E. La Cresta Ave. Anaheim, CA 92806
The property on which said work of improvement was completed is in the City of Grand Terrace
County of San Bernardino
, State of California, and is DESCRIBED AS FOLLOWS:
Various locations in the City of Grand Terrace
The street address of said property is Not Applicable
Dated:
,
(if applicable)
Konrad Bolowich, City Manager
* There are various types of deed forms depending on each person’s legal status. Before you use this form you may want to consult
an attorney if you have questions concerning which document form is appropriate for your transaction.
I, Konrad Bolowich
(Name of below signor)
am the City Manager of the City of Grand Terrace
(Owner, President, Authorized Agent, Partner, etc.)
the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the
laws of the State of California that the foregoing is true and correct.
, City of Grand Terrace
(Date and Place)
(Signature)
Konrad Bolowich, City Manager
Page 77 of 97
Page 78 of 97
AGENDA REPORT
MEETING DATE:
October 13, 2026
TITLE:
Approval of NPDES Stormwater Permit Implementation Agreement, Santa
Ana Region
PRESENTED BY:
Shanita Tillman, Grants & Government Affairs Manager
RECOMMENDATION: APPROVE THE NATIONAL POLLUTANT DISCHARGE ELIMINATION
SYSTEM (NPDES) STORMWATER PERMIT IMPLEMENTATION
AGREEMENT, SANTA ANA REGION, BETWEEN THE CITY OF GRAND
TERRACE, SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT,
COUNTY OF SAN BERNARDINO, AND PARTICIPATING CITIES; AND
AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT SUBJECT TO
CITY ATTORNEY APPROVAL AS TO FORM
2030 VISION STATEMENT:
This item supports Goal #4, Develop and Implement Successful Partnerships, by continuing the City’s
collaboration with regional agencies to implement stormwater program requirements.
BACKGROUND:
The City of Grand Terrace participates with San Bernardino County and other cities in a regional
stormwater program to meet State and federal water quality requirements. The San Bernardino
County Flood Control District coordinates regional activities such as water quality monitoring, public
education, training, program administration, and regulatory reporting. The Implementation Agreement
establishes how participating agencies work together and share the costs of these regional activities.
DISCUSSION:
The proposed Implementation Agreement updates the existing agreement while maintaining the
current cost-sharing formula. Key changes include eliminating County overhead charges for regional
program activities, updating meeting and payment requirements, and allowing the Agreement to
remain in effect until it is replaced or an agency provides the required notice of withdrawal.
The Agreement also establishes the role of the Management Committee, with each participating
agency designating a representative and alternate to participate in decisions regarding regional
program budgets and activities. Each agency remains responsible for meeting applicable stormwater
requirements within its own jurisdiction. Approval will allow Grand Terrace to continue participating in
the regional program and sharing the costs of activities performed collectively by the participating
agencies.
ENVIRONMENTAL IMPACT:
Approval of the Implementation Agreement is an administrative action and does not authorize a
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specific project that would result in a direct physical change to the environment. Therefore, the action
is not a project subject to the California Environmental Quality Act (CEQA).
FISCAL IMPACT:
The City shares in the cost of the regional stormwater program based on a formula that considers
equal participation, population, and land area. The proposed Agreement does not change the existing
cost-share formula.
Grand Terrace's estimated FY 2026/27 contribution is $33,140, compared with a FY 2025/26 budget
of $55,313. Although the City's allocation percentage has increased, the actual amount paid is
determined by the City's percentage of the overall regional program budget.
The FY 2026/27 amount is lower because regional program reserves and prior-year budget carryover
are being used to offset costs to participating agencies. Future costs are expected to increase as
additional requirements of the new MS4 Permit are implemented.
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NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
STORMWATER PERMIT IMPLEMENTATION AGREEMENT
SANTA ANA REGION
This AGREEMENT entered into as of this 13th day of October 2026 by San Bernardino County,
(herein called the COUNTY), the San Bernardino County Flood Control District (herein called
the DISTRICT), and the Cities of Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand
Terrace, Highland, Loma Linda, Montclair, Ontario, Rancho Cucamonga, Redlands, Rialto, San
Bernardino, Upland, and Yucaipa (herein called the CITIES) establishes the responsibilities of
each party with respect to compliance with National Pollutant Discharge Elimination System
(NPDES) Stormwater regulations administered by the California Regional Water Quality Control
Board, Santa Ana Region (SARWQCB) by the authority granted by the federal Clean Water Act
(CWA) and its 1987 amendments and the Water Quality Act (WQA).
RECITALS
WHEREAS, Congress in 1987 amended Section 402 of the Federal Clean Water Act (33
U.S.C.A. 1342 (p)) to require the federal Environmental Protection Agency (EPA) to promulgate
regulations for applications for permits for stormwater discharges; and
WHEREAS, these permit regulations require the control of pollutants from stormwater
discharges by requiring a National Pollutant Discharge Elimination System (NPDES) Permit for
the discharge of stormwaters into waters of the United States; and
WHEREAS, these EPA regulations require NPDES permits for discharges from municipal
separate storm sewer systems (MS4 Permit) on a system-wide or jurisdiction-wide basis; and
WHEREAS, the State Legislature, in enacting the San Bernardino County Flood Control Act,
created the San Bernardino County Flood Control District to provide for the control of flood and
storm waters; and
WHEREAS, the Powers granted to the DISTRICT by the San Bernardino County Flood
Control Act include carrying on technical and other investigations, examinations, or tests of all
kinds, making measurements, collecting data, and making analyses, studies, and inspections
pertaining to water supply, control of floods, use of water, water quality, nuisance, pollution,
waste, and contamination of water both within and without the DISTRICT; and
WHEREAS, the CITIES, the COUNTY, and the DISTRICT desire to develop and implement
an integrated stormwater discharge management program with the objective of improving water
quality in the Santa Ana Watershed portion of San Bernardino County; and
WHEREAS, the California State Water Resources Control Board (SWRCB) as designee of the
EPA has delegated authority to the Regional Water Quality Control Board – Santa Ana Region
(SARWQCB) for administration of the MS4 Permit program and issuance of MS4 Permits
within the boundaries of their Region; and
June 8, 2010 MS4
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WHEREAS, the DISTRICT, COUNTY, and CITIES have been designated as joint permittees
(Permittees) by the SARWQCB for the MS4 Permit issued to the County of San Bernardino; and
WHEREAS, the DISTRICT has been designated as the Principal Permittee in the MS4 Permit;
and
WHEREAS, the COUNTY and the CITIES have been designated as the Co-permittees in the
MS4 Permit; and
WHEREAS, cooperation between the CITIES, the COUNTY, and the DISTRICT to jointly file
an application for the MS4 Permit is in the best interest of the CITIES, the COUNTY, and the
DISTRICT; and
WHEREAS, the Permittees shall establish and maintain a Management Committee to
coordinate compliance with MS4 Permit requirements and implement a Stormwater Management
Program across all jurisdictions covered by this MS4 Permit; and
NOW THEREFORE, the parties hereto do mutually agree as follows:
I.
Filing Status. The COUNTY, DISTRICT, and CITIES will jointly file (unless directed to
proceed separately by the SARWQCB) the application for an area-wide storm water
permit. The COUNTY, the DISTRICT, and each individual CITY will be a Permittee.
II.
Management Committee. The DISTRICT, as Principal Permittee, and COUNTY and
CITIES, as Co-permittees, shall support and facilitate compliance with area-wide MS4
Permit requirements and implementation of the Stormwater Management Program
through the workings of the Management Committee. The responsibilities and structure
of this committee shall include:
June 8, 2010 MS4
A.
The purpose of the Management Committee shall be to develop policies,
(including goals, needs, and priorities) budgets, and implementation
strategies and plans for the area-wide Stormwater Management Program
to ensure compliance with the MS4 Permit. The Management Committee
shall evaluate implementation options and strategies and recommend
implementation actions to the DISTRICT.
B.
Each Permittee shall designate in writing at least one authorized
representative and one alternate to participate on the Management
Committee. Management Committee designees and alternates shall be
authorized by their respective city council or governing board to cast votes
on behalf of their jurisdiction to determine Stormwater Management
Program budgets and all other program elements required to implement
the areawide Municipal Stormwater Management Plan (MSWMP).
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June 8, 2010 MS4
C.
The Principal Permittee shall serve as the chairperson of the Management
Committee.
D.
The Management Committee shall meet at the frequency required by the
MS4 Permit or on a quarterly basis.
E.
Ten (10) authorized representatives present in person at a scheduled
meeting constitute a quorum for the transaction of business of the
Management Committee. If a quorum is not present at a scheduled
Management Committee meeting, less than a quorum may adjourn the
meeting. For all Management Committee actions other than approval of
the budget as set forth in Section VII.C.1. of this AGREEMENT, a
majority vote of the quorum shall decide any question brought before the
Management Committee for decision.
F.
The Management Committee shall support Stormwater Management
Program implementation by providing guidance to the Principal Permittee
with respect to stormwater program administration and approving
elements of the area-wide MSWMP.
G.
The Management Committee may establish subcommittees to support the
work of the Management Committee. Subcommittees shall include
interested members of the Management Committee, and/or other Permittee
staff with necessary expertise.
Subcommittees may develop
recommendations for Management Committee consideration. Such
recommendations require majority approval by members of the
subcommittee on a one vote per Permittee basis.
H.
Approval of Management Committee decisions will require a majority
vote of the authorized representatives or alternates in attendance, on a one
vote per Permittee basis. In the event that the Management Committee
does not approve a subcommittee recommendation, the item will be
directed back to the subcommittee for reconsideration.
I.
All parties to this AGREEMENT achieve cost savings by working
collectively to implement the areawide stormwater program. To maximize
these cost savings, the Permittees agree that:
1.
Each authorized representative shall actively participate in
Management Committee meetings;
2.
Each Permittee shall actively participate in at least one
subcommittee, either through the authorized representative or other
authorized designee. Participation will be defined as attendance at
fifty percent (50%) or more of subcommittee meetings held in a
given fiscal year.
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III.
Principal Permittee Responsibilities.
The DISTRICT, acting through its Board of Supervisors, is the Stormwater Program
Administrator for purposes of this AGREEMENT. The DISTRICT shall have administrative
responsibilities and shall be reimbursed for its time expended on behalf of the Stormwater
Program. These rates include actual hourly rate including fringe benefits plus any other direct
cost(s). Materials are to be reimbursed at direct cost.
The DISTRICT, while acting as administrator, will strive to implement the policies, budget, and
required program elements according to the recommendations of the Management Committee.
In turn, the Management Committee will work in good faith with the DISTRICT to make
reasonable policy, budget and required program element recommendations to the
DISTRICT. The Parties recognize and acknowledge, however, that the DISTRICT, as governed
by the San Bernardino County Flood Control District Board of Supervisors, retains final
authority regarding the nature and manner in which the recommendations of the Management
Committee shall be executed.
In the event that the DISTRICT proposes to implement an approach different than the one
recommended by the Management Committee, the DISTRICT's proposed alternative action shall
be communicated to the Management Committee at the next available meeting of the
Management Committee. If the Management Committee approves the alternative action, then
the cost sharing provisions of this AGREEMENT shall govern the allocation of any costs
associated with that alternative action. If, in good faith, the Management Committee does not
approve the alternative action, the DISTRICT may implement the alternative action, but the
DISTRICT shall be solely responsible for paying the increased costs, if any, resulting from the
alternative action. This increased cost shall be measured by the difference between the cost of
the alternative action and the estimated cost of the action as reasonably recommended by the
Management Committee.
If the DISTRICT’S proposed alternative implementation action involves an increase in program
costs, that alternative implementation action shall not be adopted until such time as each
authorized representative of the Management Committee has had 45 days to relay that alternative
implementation action to its various governing bodies for approval. CITIES and COUNTY shall
have no responsibility for the incremental increase in cost associated with an alternative action
that is not approved by the Management Committee after 45 days has passed with the governing
bodies failing to approve the alternative implementation action.
The DISTRICT will act as the contracting party, on behalf of the Co-permittees for Stormwater
Management Program contracts and agreements with all consultants, contractors, vendors or
other entities as recommended by the Management Committee.
The DISTRICT, if recommended by the Management Committee, may act on behalf of the Copermittees as applicant in preparing and submitting grant proposals, and may act as administrator
for any awarded grant funds.
June 8, 2010 MS4
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The DISTRICT, if recommended by the Management Committee, will act on behalf of the
Stormwater Program as the contracting party and signatory in joint agreements with other
municipal stormwater programs and stakeholders for regional benefits and cooperation.
As the Principal Permittee under the MS4 Permit, the DISTRICT shall coordinate all area-wide
MS4 Permit activities and manage the Stormwater Management Program by:
June 8, 2010 MS4
A.
Conducting chemical, biological and bacteriological water quality
monitoring on behalf of the areawide program as required by the MS4
Permit.
B.
Implementing management programs, monitoring programs, and related
plans as required by the MS4 Permit.
C.
Preparing and submitting to the Executive Officer (SARWQCB) unified
reports, plans, and programs necessary to comply with the MS4 Permit.
D.
Coordinating and conducting Management Committee meetings as
specified in the MSWMP.
E.
Taking the lead role in initiating and developing area-wide programs and
activities necessary to comply with the MS4 Permit.
F.
Participating, as needed, in any subcommittees formed to facilitate MS4
Permit requirements.
G.
Providing technical and administrative support and inform the Copermittees of the progress of other pertinent municipal programs, pilot
projects, research studies, and other information to facilitate
implementation of Co-permittees’ stormwater program.
H.
Coordinating the implementation of area-wide Stormwater Management
Program activities such as a monitoring program, public education, and
pollution prevention.
I.
Gathering and disseminating information on the progress of statewide
municipal stormwater programs and evaluate the information for potential
use in the execution of the MS4 Permit.
J.
Monitoring the implementation of the plans and programs required by the
MS4 Permit and determine their effectiveness in attaining water quality
standards.
K.
Coordinating with SARWQCB activities pertaining to implementation of
the MS4 Permit, including the submittal of all required reports, plans, and
programs.
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IV.
L.
Soliciting and coordinating public input for any major proposed
stormwater management programs and implementation plans.
M.
Developing and implementing mechanisms, performance standards, etc.,
to promote consistent implementation of Best Management Practices
among the Permittees.
N.
Cooperating in watershed management programs and regional and/or
statewide monitoring programs.
Co-permittee Responsibilities. The Co-permittees shall support the Principal Permittee
by:
A.
Preparing and submitting to the Principal Permittee in a timely manner
all required information necessary to comply with permit reporting
requirements. Timely completion of Permittee annual report information
is considered meeting the deadline if received on or before September
15th of each reporting year.
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Notifying the Principal Permittee immediately, in writing, of any
changes to the designated representative to the Management Committee.
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C.
Reviewing and commenting on all plans, strategies, management
programs, and monitoring programs, as developed by the Principal
Permittee or a subcommittee of the Management Committee.
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Conducting and/or coordinating with the Principal Permittee on any
surveys or characterizations needed to identify pollutant sources from
specific drainage areas.
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V.
Compliance Responsibilities. The DISTRICT, COUNTY and CITIES are individually
responsible for implementing all MS4 Permit requirements within their respective
jurisdictions. The Management Committee does not assume any responsibility for
implementing the Stormwater Management Programs for the Principal Permittee or any
other Permittee or for ensuring that the Principal Permittee or the Co-permittees
implement programs consistent with the recommendations of the Management
Committee.
VI.
Indemnification and Insurance. Each party shall indemnify, defend, and hold harmless
the other parties to this AGREEMENT from and against any and all liability and expense
arising from any act or omission of the indemnifying party, its authorized officers,
employees, agents, and volunteers in connection with the performance of this
AGREEMENT, including, but not limited to reasonable defense costs, reasonable legal
fees, claims, actions, damages, liability, and causes of action for damages of any nature
whatsoever; provided, however, that no party shall indemnify another party for that
party’s own negligence or willful misconduct.
June 8, 2010 MS4
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In the event a party, or parties, to this AGREEMENT is/are found to be comparatively at
fault for any claim, action, loss or damage which results from their respective obligations
under this AGREEMENT, the party, or parties shall indemnify the other party/parties to
the extent of its/their comparative fault. Furthermore, if a party attempts to seek recovery
from the other for Workers’ Compensation benefits paid to an employee, the parties agree
that any alleged negligence of the employee shall not be construed against the employer
of that employee.
The parties to this AGREEMENT are authorized self-insured public entities for purposes
of Professional Liability, Automobile Liability, General Liability, and Workers’
Compensation and warrant that through their programs of self-insurance, they have
adequate coverage or resources to protect against liabilities arising out of their
performance under this AGREEMENT.
VII.
Program Costs. The responsibilities for payment of all shared costs of equipment,
services, contracted analytical services, and the cost of implementing the MS4 Permit,
shall be distributed among the DISTRICT, COUNTY, and CITIES as follows:
A.
The DISTRICT shall contribute 5% of the annual Program Costs; the
other Permittees shall be responsible for the remaining 95% of the
Program Costs.
B.
The annual budget shall separate program costs into four Program Areas:
C.
1.
Monitoring, which shall include any water
hydrographic monitoring and laboratory analyses.
2.
Public Education, which shall include all public outreach programs.
3.
Program Management & Regulatory Activities, which includes
administrative, reporting and regulatory activities.
4.
Training, which addresses any training conducted to implement the
stormwater management program.
and
The Principal Permittee shall prepare and implement an annual operating
budget with the participation of the Permittees. The budget year shall
coincide with the fiscal year of the DISTRICT, July 1 – June 30.
1.
June 8, 2010 MS4
quality
The Principal Permittee will forward the annual operating budget
for the forthcoming year to the Co-permittees for review and
approval. The review period shall be from the first business day of
November to the first business day of December of each year.
During the review period, the Co-permittees may provide written
comments on the budget to the Principal Permittee. The Fiscal
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Subcommittee will review the comments on the budget and
endorse a draft budget for Management Committee approval. The
Management Committee will consider the draft budget for
approval at the January meeting. An affirmative response from a
majority of the total number of authorized representatives or
authorized alternates is required for approval.
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D.
For Fiscal Year 2025/26, the Permittees cost share shall be as follows:
PERMITTEE
Big Bear Lake
PERCENTAGE SHARE
1.63
Chino
4.93
Chino Hills
5.22
Colton
3.43
Fontana
9.49
Grand Terrace
1.66
Highland
3.62
Loma Linda
2.31
Montclair
2.43
Ontario
9.00
Rancho Cucamonga
8.35
Redlands
5.12
Rialto
5.33
San Bernardino
10.60
Upland
4.14
Yucaipa
4.19
County
13.54
District
5.00
TOTAL
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For Fiscal Year 2026/27, and all subsequent fiscal years the Permittees
cost share shall be determined annually according to the methodology
provided in Appendix A.
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F.
For Fiscal Year 2026/27, and all subsequent fiscal years, the Permittees
annual cost share shall be calculated by November 1 of each year and shall
be included in the annual budget proposal.
June 8, 2010 MS4
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G.
The DISTRICT shall invoice each CITY and the COUNTY for its annual
deposit after July 1, the start of the fiscal year. Each CITY and the
COUNTY shall pay the deposit within 60 days of the date of the invoice.
Each CITY’s and the COUNTY’s deposit shall be based on their prorated
share of the approved annual budget, reduced for any surplus identified in
the prior fiscal year-end accounting.
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H.
The DISTRICT shall make reasonable efforts to inform the Management
Committee during the fiscal year of potential exceedances of the approved
budget that may require the Parties to increase the deposits. If at any time
during a fiscal year the program costs exceed the sum of the deposits, the
DISTRICT shall submit invoices to the CITIES and the COUNTY to
recover the deficit. The share for each CITY and the COUNTY shall be
prorated according to the formula above (see Paragraphs D and E of this
Section). Each CITY and COUNTY shall pay the invoice within 60 days
of the billing date.
I.
The DISTRICT shall prepare a fiscal year end accounting at the end of
each fiscal year and distribute copies to the Permittees for their review by
October 31 of that year. Permittees shall have 30 calendar days from the
date of their receipt of the fiscal year end accounting to dispute in writing
or concur with the findings. If the fiscal year end accounting results in
costs exceeding the sum of the deposits (including interest earnings), the
DISTRICT shall invoice each CITY and the COUNTY for its prorated
share of the excess cost. Each CITY and the COUNTY shall pay the
billing within 60 days of the date of the invoice. If the fiscal year end
accounting results in the sum of the deposits (including interest earnings)
exceeding costs, the excess deposits will carry forward to reduce the
billings for the following year.
J.
Upon termination of the program, a final accounting shall be performed by
the DISTRICT. If costs exceed the sum of the deposits (including interest
earnings), the DISTRICT shall invoice each CITY and the COUNTY for
its prorated share of the excess. Each CITY and the COUNTY shall pay
the invoice within 60 days of the date of the invoice. If the sum of the
deposits (including interest earnings) exceeds the costs, the DISTRICT
shall reimburse to each CITY and the COUNTY its prorated share of the
excess (including any interest earnings remaining), within 30 days of the
final accounting.
K.
Each CITY and the COUNTY shall bear the financial responsibility for
implementing the program within its jurisdictional boundaries, including
any applicable MS4 permit fees, as outlined in Section V.
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L.
The annual administrative costs (includes actual hourly rate including
fringe benefits plus any other direct cost) incurred by the DISTRICT shall
be included in the budget for the Areawide Program Costs and paid
according to this Section, Section III and Appendix A.
M.
The financial responsibility for this AGREEMENT will be effective on the
date this AGREEMENT takes effect.
VIII.
Term of the AGREEMENT. The term of the AGREEMENT coincides with the current
MS4 Permit (Order No. R8-2010-0036) and subsequent MS4 Permits that list the
DISTRICT, COUNTY, and the CITIES as Permittees. This AGREEMENT shall take
effect on the date it is approved by all parties. This AGREEMENT shall terminate upon
the effective date of a new implementation agreement approved by all parties which will
supersede this AGREEMENT.
IX.
Additional Parties. Any city or other entity which wishes to be a Permittee on the San
Bernardino County MS4 Permit that was issued by SARWQCB shall agree to the
provisions in this funding agreement and shall sign this AGREEMENT prior to being
included in the permit. The date of initiation, for determining participant costs for any
new Permittee shall be the date of inclusion in the San Bernardino County MS4 Permit
issued by SARWQCB. The cost for adding any additional Permittee to the program,
including additional permit and processing fees, shall be paid by the added Permittee.
Monies, if any, to be reimbursed to the existing Permittees shall be credited to their
respective annual program operating fees for the following budget year.
X.
Withdrawal from the AGREEMENT.
A Permittee may withdraw from this
AGREEMENT at the end of any fiscal year with written notice being received by the
DISTRICT 1 year prior to the end of the fiscal year. A withdrawing Permittee will not be
allowed refunds for tasks, projects or studies already underway in which funds have been
obligated
for
the
fiscal
year.
The withdrawing Permittee shall be responsible for all assessed penalties as a
consequence of withdrawal. The cost allocations to the remaining members will be
calculated in the following budget year.
XI.
Breach. Failure to comply with the terms of this AGREEMENT is a breach of the
agreement. If a breach is not cured within ninety (90) days after receiving a notice to
cure the breach by a permittee, permittee in breach may be terminated from this
AGREEMENT by a majority vote of the Management Committee.
XII.
Non-compliance with MS4 Permit Requirements. Any Permittee found in noncompliance with the conditions of the MS4 Permit within their jurisdictional
responsibilities shall be solely liable for any assessed penalties, pursuant to Section
13385 of the Water Code. Penalties that apply to all the Permittees shall be assessed
according to the formula in Appendix A.
June 8, 2010 MS4
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XIII.
Legal Action/Costs/Attorney Fees. Where any legal action is necessary to declare any
party’s rights hereunder or enforce any provision hereof for any damages by reason of an
alleged breach of any provisions of this AGREEMENT, each party shall bear its own
attorney’s fees and costs incurred in conjunction with such legal action regardless of who
is found to be the prevailing party. This section shall not apply to those costs and
attorney’s fees arising from any third party legal action against a party hereto and payable
under Section VI, Indemnification and Insurance.
XIV. Amendments to the AGREEMENT. This AGREEMENT may be amended by consent of
a three-quarters majority of the Permittees (rounded to the nearest whole number).
Amendments to this AGREEMENT may be adopted and executed concurrently, and shall
become effective upon its execution by a majority of the Permittees as defined above.
XV.
Authorized Signatories: Each Permittee will determine who will be the authorized
signatory. This person shall be authorized to execute the application(s) for MS4 Permit(s)
and take all other procedural steps necessary to file the application(s) for MS4 Permits.
XVI. Notices. All notices shall be deemed duly given if delivered by hand; or five (5) working
days after deposit in the U.S. Mail, certified mail, return receipt requested.
XVII. Governing Law. This AGREEMENT will be governed and construed in accordance with
laws of the State of California. If any provision or provisions of this AGREEMENT shall
be held to be invalid, illegal or unenforceable, the validity, legality, and enforceability of
the remaining provisions shall not in any way be affected or impaired hereby. Any legal
action which arises out of or is in any way related to this AGREEMENT shall be brought
in the Superior Court of the San Bernardino County.
XVIII. Consent to Breach not Waiver. No term or provision hereof shall be deemed waived and
no breach excused, unless such waiver or consent shall be in writing and signed by any
Permittee to have waived or consented. Any consent by any Permittee to, or waiver of, a
breach by the other whether expressed or implied, shall not constitute a consent to,
waiver of, or excuse for any other different or subsequent breach.
XIX. Reserved.
XX.
Applicability of Prior Agreements. This document constitutes the entire AGREEMENT
between the Permittees with respect to the subject matter; all prior agreements,
representation, statements, negotiations, and undertakings are superseded hereby and
shall be deemed terminated upon the effective date of this AGREEMENT.
XXI. Execution of the AGREEMENT. This AGREEMENT may be executed in counterpart
and
the
signed
counterparts
shall
constitute
a
single
instrument.
XXII. No Separate Entity. This AGREEMENT established a framework for PERMITTEE
cooperation on storm water issues. Nothing in this AGREEMENT shall be construed to
create an entity separate from the local agencies that join in this cooperative effort.
June 8, 2010 MS4
11
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470
471
472
473
IN WITNESS WHEREOF, the AGREEMENT has been executed as of the day and year first
above written.
CITY OF GRAND TERRACE, a municipal corporation
474
475
476
477
By:
Konrad Bolowich, City Manager
478
ATTEST
479
480
481
482
By:
Daysi Alcocer, City Clerk
483
APPROVED AS TO FORM
484
485
486
487
488
489
490
By:
Adrian Guerra, City Attorney
SAN BERNARDINO COUNTY
By its authorized representative
491
492
By:
June 8, 2010 MS4
12
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494
495
496
497
498
499
500
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
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519
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521
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APPENDIX A
A.
The DISTRICT shall pay five percent (5%) of the total annual cost, and the COUNTY
and the remaining Co-permittees, collectively, shall pay the remaining ninety-five percent
(95%) of the total annual cost pursuant to the formula set forth in Paragraph C, below.
B.
The Permittees total annual cost share is the sum of the individual cost-shares calculated
for each Program Cost Area.
C.
The Permittees annual cost share for each Program Cost Area (PCAi) shall be calculated
using three cost factors:
1.
Base, which represents the percentage of the program costs equally applied to all
Permittees. The base (B) fraction is calculated as follows:
B = 1/N, where N = number of Permittees
2.
Relative Population, which represents the percentage of the program costs based
on the relative population of each Permittee. Relative population (RP) of each
Permittee shall be calculated annually from annual population estimates issued by
the California Department of Finance (E-1 Table).
RPi = (Pi/Ptotal), where
RPi = relative population of Permittee (i)
Pi = population of Permittee (i)
Ptotal = total population for area covered by the area-wide permit
3.
June 8, 2010 MS4
Relative Land Area, which represents the percentage of the program costs based
on the relative land area of each Permittee. Relative Land Area (RLA) shall be
calculated as follows:
a.
The calculation of relative land area within each Permittee’s jurisdiction
shall exclude land under tribal, state or federal jurisdiction, or any land
excluded by the State Water Resources Control Board. Any Permittee
seeking to exclude lands under this Section shall specifically request that
exclusion from the Principal Permittee by providing the request in writing
along with necessary documentation no later than October 1 to be
considered for inclusion in the next year’s annual budget. The requesting
Permittee has the burden of proving entitlement to any exemption so
requested.
b.
The method for calculating relative land area shall be determined from the
Assessor’s Parcel data provided by the COUNTY Information Services
Department.
13
Page 93 of 97
540
541
542
543
544
545
546
547
548
549
550
551
552
553
554
555
556
557
558
559
560
561
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569
RLAi = (Li/Ltotal), where
RLAi =relative land area of Co-permittee (i)
Li = land area of Co-permittee (i), less excluded lands
Ltotal = total land area under permit jurisdiction
D.
The Permittee’s cost share for each individual Program Cost Area is based on the relative
importance of the cost factors to the Program Cost Area. The cost share calculation for
each Program Cost Area is as follows:
PCAi = [(B * Xi * ABi) + (RPi * Yi * ABi) + (RLAi * Zi * ABi)]
Where,
E.
PCAi =
ABi =
Permittee’s cost share for PCAi
Annual budget for PCAi
B=
Xi =
Base fraction for each Permittee
Percentage apportioned to the base for PCAi
RPi =
Yi =
Relative population of Permittee(i)
Percentage apportioned to relative population for PCAi
RLAi =
Zi =
Relative land area of the Permittee(i)
Percentage apportioned to relative land are for PCAi
The Permittee’s total annual cost share shall be calculated by summing the cost shares
calculated for each individual Program Cost Area:
Permittee’s annual cost share = PCA1 + PCA2 + PCA3 + PCA4
Table 1. Budget Year [DATE]
Program Cost Areas
(PCAi)
Percent of the Program Cost Area
Apportioned to each Cost Factor
Relative
Relative
Base
Populatio
Land
(Xi)
n (Y )
Area (Z )
i
i
Monitoring (PCA1)
10%
30%
60%
Public Education (PCA2)
Program Management &
Regulatory Activities
(PCA3)
Training (PCA4)
10%
80%
10%
30%
50%
20%
30%
60%
10%
570
June 8, 2010 MS4
14
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AGENDA REPORT
MEETING DATE:
October 13, 2026
TITLE:
Parks and Recreation Committee Appointment - Hayward Robinson
PRESENTED BY:
Shanita Tillman, Grants & Government Affairs Manager
RECOMMENDATION: APPROVE BY MINUTE ORDER HAYWARD ROBINSON TO SERVE AS
MAYOR BILL HUSSEY'S APPOINTEE
2030 VISION STATEMENT:
This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030
Vision.
BACKGROUND:
On July 25, 2017, the City Council of Grand Terrace approved Resolution No. 2017-23 (Attachment I)
to re-establish a Parks and Recreation Advisory Committee (Committee) which meets the second
Thursday of each month at City Hall. The Committee is made up of five (5) members who provide
recommendations to the City Council, which then votes on actions related to parks and recreation.
On August 22, 2017, the City Council adopted the Grand Terrace Parks and Recreation Committee
By-Laws (Attachment II). The By-Laws of the Committee membership requires:
• Each Council Member appoint a person to the committee;
• Council approve the appointments by minute order; and,
• Appointments shall continue in effect until a successor is appointed.
DISCUSSION:
On September 15, 2026, following several months of vacancy, Hayward Robinson submitted an
application for citizen service. Pursuant to the Committee's by-laws, each Council Member is
responsible for appointing one member to the Parks and Recreation Committee. Mayor Hussey
proposes appointing Hayward Robinson to the Committee and requests that the appointment be
acknowledged by the City Council through a minute order.
ENVIRONMENTAL IMPACT:
No enviromental impact.
FISCAL IMPACT:
No fiscal impact
Page 95 of 97
Page 96 of 97
STATEMENT OF INTEREST
Hayward Robinson | Parks & Recreation Advisory Committee
I have a genuine love for the Grand Terrace community and a strong interest in helping the City continue to
meet the recreational needs of its youth and families as the community grows and evolves. I have been
actively coaching, mentoring, and working directly with youth since at least 2007, including disadvantaged
youth and young people with varying developmental and support needs.
My involvement in youth development has always been hands-on. In addition to organizational leadership, I
have coached and worked directly with young people and their families. I believe recreation provides structure,
positive relationships, physical activity, teamwork, and opportunities that help young people remain active,
engaged, safe, and connected to their community.
I am the founder and current President of Grand Terrace Titans Youth Football & Cheer. I also founded G
Force NFL FLAG Football & Cheer and G Power Girls NFL FLAG Football & Cheer in Grand Terrace.
Collectively, the youth programs I have founded and led serve approximately 325-350 participants annually,
primarily ages 5-14.
Building and operating these programs has given me practical experience in program development, coaching,
volunteer leadership, working with parents and families, facility coordination, scheduling, public
communication, fundraising, safety, policies and procedures, and collaboration with schools, public agencies,
community leaders, and other organizations.
I also serve as Director of Digital Communications for Southern California Jr. All American Football & Cheer,
where I support organizational communications, digital content, and public messaging at the regional level.
Professionally, I work in the psychiatric and mental-health field and have experience with developmental
disabilities, diverse psychiatric needs, and adult residential care administration. I have also worked with youth
with autism and developmental disabilities.
My strengths include organization, communication, public speaking, collaboration, problem-solving,
understanding different perspectives, and finding practical solutions while maintaining accountability, safety,
and established standards.
I would welcome the opportunity to bring this experience to the Parks & Recreation Advisory Committee. My
interest extends beyond any single sport or program. I want to help Grand Terrace identify recreational needs,
strengthen existing resources, build productive partnerships, and create sustainable opportunities that improve
the quality of life for children, families, adults, and the community as a whole.
Page 97 of 97
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