In the minutes: Jefferson S, surveillance camera (Nov 2)

Building and Grounds Committee

AGENDA
Videoconference or
Crawfish River Conference Rm. C2003
Courthouse Bldg.
311 S Center Avenue
Jefferson, WI 53549
Monday, November 2, 2026
9:00 a.m.
Building and Grounds Committee Members

Kathi Cauley, Michael Foster, Roger Lindl, Robert Preuss, Phil Ristow
1.
2.
3.
4.
5.

Call to order
Roll Call
Certification of Compliance with Open Meetings Law
Review of the Agenda
Public Comment

(Members of the public who wish to address the committee on specific agenda items must register their request at this time)

6. Communications
7. Approval of October 5, 2026 Building and Grounds Committee Minutes
8. Project updates:
a. Human Services space planning
b. Fair Park master planning
c. MIS demo and parking lot construction
d. Lightning protection system installation
9. Presentation of Human Services space planning from Wold Architects and Engineers
10. Discussion and possible action on property acquisition
11. Discussion and possible action on future meeting dates and agenda items
Next meeting scheduled for Monday, December 7, 2026 at 9:00 a.m.
12. Adjourn
Join the meeting now
Meeting ID: 276 419 923 913 5
Passcode: Sf6xj3He

A quorum of any Jefferson County Committee, Board, Commission or other body, including the Jefferson County Board of
Supervisors, may be present at this meeting.
Individuals requiring special accommodations for attendance at the meeting should contact the County Administrator 24
hours prior to the meeting/visit at 920-674-7101 so appropriate arrangements can be made.

Building and Grounds Committee
Meeting Minutes
Monday, October 5, 2026
1. Call to Order
Meeting was called to order by Ristow at 9:00 a.m.
2. Roll Call
Members Present: Robert Preuss, Phil Ristow, Roger Lindl
Members Present via Teams: Michael Foster
Members Not Present: Kathi Cauley
Others Present: John Fox, John Rageth, Danielle Thompson, Jess Holmes
Others Present via Teams: Sarana Stolar
3. Certification of Compliance with Open Meetings Law
Thompson reported that the meeting agenda was properly noticed in compliance with the
law
4. Review of Agenda
No changes were made
5. Public Comment
None
6. Communications
None
7. Approval of August 3, 2026, Building and Grounds Committee Minutes
Motion by Lindl to approve, seconded by Preuss. Motion carried
8. Projects Updates
a. Courthouse: video surveillance cameras have been roughed in and will be
mounted on Friday
b. Parking Lot Maintenance: the Courthouse parking lot maintenance has been
completed. Fair Park parking lot has received half of the seal coating, and the other
half will be seal coated by the end of this week. Korth Park has been seal coated. It
has two soft pavement repairs to be completed. That will be done within the next two
weeks
c. Human Services Space Planning: This study is making progress and will be
presented to the County Board in the near future
d. Fair Park Master Planning: Will be proposing significant future capital
improvements. Nothing discussed in detail

9. Discussion and Possible Action on Resolution -Lightning Protection Requirements at
Courthouse
Existing systems need repair. Fox has received proposals and requests to move forward.
Ristow asked that the language in the Fiscal note include that 20 votes are required for
passage of a budget amendment. Foster proposed the draft resolution include that $4
million worth of equipment will be protected. Motion to proceed to County Board by
Preuss, seconded by Lindl. Motion carried
10. Discussion and Possible Action on Sole Sourced/Impracticality Contracts Related to
Facility Services
Fox drafted seven Sole Sourced/Impracticality Contracts for the Committee to review
including: access controls, building automation, jail security hardware controls, panic
buttons, radio tower communications, video surveillance, and jail water controls.
Handout provided. Motion to recommend sole purchasing for future use by Lindl,
seconded by Preuss. Motion carried
11. Discussion on Cybersecurity Checklist from September WCA Magazine
Rageth introduced an article from the September issue of the Wisconsin Counties
Association. The checklist of ten cyber questions for county leadership was discussed.
No action taken
12. Financial Reports
a. Central Services
b. Management Information Systems
Reports reviewed no action taken
12. Discussion and Possible Action on Future Meeting Dates and Agenda Items
The next regular meeting is scheduled for Monday, November 2, 2026 at 9:00 a.m.
13. Adjourn
Motion by Preuss to adjourn at 9:50 a.m. Seconded by Lindl. Motion passed

MIS Department Report –October 2026
ADMIN / HR / Corporation Counsel
•

Agenda and resolution app.

County Board
•

Four supervisors need to pick up their iPads.

Child Support
Fair
•

We had a meeting with Becky on how to improve Wi-Fi access at the fairgrounds

Land Records / Zoning / Land & Water Conservation
•
•

Monthly project review.
The sanitary permitting is live

Treasurer
•
•

The City of Watertown property tax collection (still waiting on Dodge to respond)
We are currently waiting for the test data needed to complete the credit card collection process.

Clerk of Courts
•

AVI-SPL fixed the hearing assistance device for branches 2 and 3.

Finance
•

Upgrade Munis to version 2026

Veterans Services
Parks
Highway
Medical Examiner
•

Nichol is looking to order 3 iPads or Laptops

UW Extension

County Clerk
District Attorney
Sheriffs
HUMAN SERVICES / Health Department
•
•
•

Improvements to CCS
CLTS transactions and reconciliation improvements
Protective Payee creating reports

MIS Department
Software Development
•
•

Verifying IBMi antivirus results.
Resolving server log errors.

Networking
•
•
•
•
•
•
•
•
•

Working with Dynalink on improving Wi-Fi access at the sheriff's annex building
Storage devices to replace aging Nimble systems in 2027.
Creating a strategy for configuring FortiDLP.
Starting to configure ChatGPT for the test group.
Working with Telecom-fit to transition from Spectrum to Dynalink for county phone services.
Applied for the Cyber Security Grant with EOM
701G FortiGate Firewalls will be in production by the end of November
ZTNA will be installed on all computers in the County once we have the new firewalls installed.
T-Mobile has acquired US Cellular, leading to numerous cell phone issues.

10/27/2026
14:12:39

Jefferson County
FLEXIBLE PERIOD REPORT

PAGE 1
glflxrpt

FROM 2026 01 TO 2026 10
ACCOUNTS FOR:
700 MIS Department Fund

ORIGINAL
APPROP

TRANFRS/
ADJSTMTS

REVISED
BUDGET

ACTUALS

ENCUMBRANCES

AVAILABLE
BUDGET

PCT
USED

100,011
199,672
789
21,417
21,535
66,118
37
4,800
3,240
90,300
737,656
206,000
150
300
70,000
300
100
300
500
200
150
300
1,500
3,000
27,800
3,000
5,866
750
2,949
310,000

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

100,011
199,672
789
21,417
21,535
66,118
37
4,800
3,240
90,300
737,656
206,000
150
300
70,000
300
100
300
500
200
150
300
1,500
3,000
27,800
3,000
5,866
750
2,949
310,000

79,305.61
110,382.95
571.72
14,207.80
13,698.77
33,234.73
20.86
.00
1,729.14
42,423.93
699,783.87
141,746.65
15.40
.00
31,360.80
3.39
.00
75.00
50.00
.00
.00
226.00
.00
1,764.59
23,411.02
1,310.26
3,477.78
.00
2,504.79
89,452.33

.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00

20,705.13
89,289.18
217.29
7,208.88
7,836.59
32,883.15
16.22
4,800.00
1,510.86
47,876.07
37,871.68
64,253.35
134.60
300.00
38,639.20
296.61
100.00
225.00
450.00
200.00
150.00
74.00
1,500.00
1,235.41
4,388.98
1,689.74
2,388.22
750.00
444.56
220,547.67

79.3%
55.3%
72.5%
66.3%
63.6%
50.3%
56.3%
.0%
53.4%
47.0%
94.9%
68.8%
10.3%
.0%
44.8%
1.1%
.0%
25.0%
10.0%
.0%
.0%
75.3%
.0%
58.8%
84.2%
43.7%
59.3%
.0%
84.9%
28.9%

1,878,740

0

1,878,740

1,290,757.39

.00

587,982.39

68.7%

264,138

0

264,138

221,380.00

.00

42,758.20

83.8%

77001 PC Group
77001 511110 Salary-Permanent Regular
77001 511210 Wages-Regular
77001 511220 Wages-Overtime
77001 512141 Social Security
77001 512142 Retirement (Employer)
77001 512144 Health Insurance
77001 512145 Life Insurance
77001 512151 HSA Contribution
77001 512173 Dental Insurance
77001 521220 Consultant
77001 521296 Computer Support
77001 529299 Purchase Care & Services
77001 531298 United Parcel Service
77001 531301 Office Equipment
77001 531303 Computer Equipmt & Software
77001 531312 Office Supplies
77001 531313 Printing & Duplicating
77001 531324 Membership Dues
77001 532325 Registration
77001 532332 Mileage
77001 532335 Meals
77001 532336 Lodging
77001 532350 Training Materials
77001 533225 Telephone & Fax
77001 533228 Internet
77001 533236 Wireless Internet
77001 571004 IP Telephony Allocation
77001 571008 MIS Overhead Allocation
77001 591519 Other Insurance
77001 594818 Capital Computer
TOTAL PC Group
77002 Systems Group
77002 511110 Salary-Permanent Regular

10/27/2026
14:12:41

Jefferson County
FLEXIBLE PERIOD REPORT

PAGE 2
glflxrpt

FROM 2026 01 TO 2026 10
ACCOUNTS FOR:
700 MIS Department Fund

77002 511210 Wages-Regular
77002 511220 Wages-Overtime
77002 511240 Wages-Temporary
77002 511330 Wages-Longevity Pay
77002 512141 Social Security
77002 512142 Retirement (Employer)
77002 512144 Health Insurance
77002 512145 Life Insurance
77002 512151 HSA Contribution
77002 512173 Dental Insurance
77002 521220 Consultant
77002 531303 Computer Equipmt & Software
77002 531312 Office Supplies
77002 531324 Membership Dues
77002 532325 Registration
77002 532332 Mileage
77002 532335 Meals
77002 532350 Training Materials
77002 533225 Telephone & Fax
77002 535242 Maintain Machinery & Equip
77002 571004 IP Telephony Allocation
77002 591519 Other Insurance
TOTAL Systems Group

ORIGINAL
APPROP

TRANFRS/
ADJSTMTS

REVISED
BUDGET

ACTUALS

ENCUMBRANCES

AVAILABLE
BUDGET

PCT
USED

89,541
0
0
750
25,116
25,519
70,489
106
4,800
3,312
11,000
0
200
300
2,000
100
75
1,000
1,000
73,900
917
3,355

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

89,541
0
0
750
25,116
25,519
70,489
106
4,800
3,312
11,000
0
200
300
2,000
100
75
1,000
1,000
73,900
917
3,355

56,885.97
153.68
4,256.25
.00
20,498.99
20,046.27
36,643.34
86.44
.00
2,681.16
.00
39.98
.00
205.50
2,157.86
.00
.00
.00
302.44
53,164.45
543.78
2,542.41

.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
1,665.00
.00
.00
.00
.00
.00
.00
.00
10,334.11
.00
.00

32,654.64 63.5%
-153.68
.0%
-4,256.25
.0%
750.00
.0%
4,616.72 81.6%
5,472.60 78.6%
33,846.10 52.0%
20.05 81.2%
4,800.00
.0%
630.84 81.0%
11,000.00
.0%
-1,704.98
.0%
200.00
.0%
94.50 68.5%
-157.86 107.9%
100.00
.0%
75.00
.0%
1,000.00
.0%
697.56 30.2%
10,401.44 85.9%
373.22 59.3%
812.44 75.8%

577,618

0

577,618

421,588.52

11,999.11

144,030.54

79,208
6,059
5,703
65
1,104
7,000
2,000
45,000
2,500
765

0
0
0
0
0
0
0
0
0
0

79,208
6,059
5,703
65
1,104
7,000
2,000
45,000
2,500
765

68,641.11
5,250.90
4,582.21
53.48
893.72
5,871.51
.00
29,173.79
.00
568.17

.00
.00
.00
.00
.00
.00
.00
18,453.00
.00
.00

10,566.69 86.7%
808.50 86.7%
1,120.75 80.3%
11.08 82.8%
210.28 81.0%
1,128.49 83.9%
2,000.00
.0%
-2,626.79 105.8%
2,500.00
.0%
196.83 74.3%

149,404

0

149,404

115,034.89

18,453.00

15,915.83

89.3%

22,200

0

22,200

16,202.36

.00

5,997.82

73.0%

75.1%

77005 IP-Telephony
77005 511210 Wages-Regular
77005 512141 Social Security
77005 512142 Retirement (Employer)
77005 512145 Life Insurance
77005 512173 Dental Insurance
77005 521220 Consultant
77005 531303 Computer Equipmt & Software
77005 533225 Telephone & Fax
77005 535242 Maintain Machinery & Equip
77005 591519 Other Insurance
TOTAL IP-Telephony
77006 Central Duplication
77006 511210 Wages-Regular

10/27/2026
14:12:42

Jefferson County
FLEXIBLE PERIOD REPORT

PAGE 3
glflxrpt

FROM 2026 01 TO 2026 10
ACCOUNTS FOR:
700 MIS Department Fund

ORIGINAL
APPROP

TRANFRS/
ADJSTMTS

REVISED
BUDGET

ACTUALS

ENCUMBRANCES

1,698
0
14,500
600
500
110
15,000
183
5,041
408
169
16,000

0
0
0
0
0
0
0
0
0
0
0
0

1,698
0
14,500
600
500
110
15,000
183
5,041
408
169
16,000

1,239.48
72.00
3,905.63
2,023.80
.00
.00
8,541.24
108.72
3,776.22
306.00
159.21
14,564.65

.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00

458.83 73.0%
-72.00
.0%
10,594.37 26.9%
-1,423.80 337.3%
500.00
.0%
110.00
.0%
6,458.76 56.9%
74.28 59.4%
1,264.78 74.9%
102.00 75.0%
9.94 94.1%
1,435.35 91.0%

TOTAL Central Duplication

76,410

0

76,410

50,899.31

.00

25,510.33

66.6%

TOTAL MIS Department Fund

2,682,171

0

2,682,171

1,878,280.11

30,452.11

773,439.09

71.2%

2,682,171

0

2,682,171

1,878,280.11

30,452.11

773,439.09

77006 512141 Social Security
77006 512146 Workers Compensation
77006 531312 Office Supplies
77006 531314 Small Items Of Equipment
77006 531349 Other Operating Expenses
77006 532332 Mileage
77006 535252 Printing Equip Maintenance
77006 571004 IP Telephony Allocation
77006 571009 MIS PC Group Allocation
77006 571010 MIS Systems Grp Alloc(ISIS)
77006 591519 Other Insurance
77006 594817 Capital Print Equip

TOTAL EXPENSES

AVAILABLE
BUDGET

PCT
USED

10/27/2026
14:12:43

Jefferson County
FLEXIBLE PERIOD REPORT

PAGE 4
glflxrpt

FROM 2026 01 TO 2026 10

GRAND TOTAL

ORIGINAL
APPROP

TRANFRS/
ADJSTMTS

REVISED
BUDGET

ACTUALS

ENCUMBRANCES

AVAILABLE
BUDGET

PCT
USED

2,682,171

0

2,682,171

1,878,280.11

30,452.11

773,439.09

71.2%

10/27/2026
14:12:43

Jefferson County
FLEXIBLE PERIOD REPORT
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Report title:
FLEXIBLE PERIOD REPORT
Includes accounts exceeding
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From Yr/Per: 2026/ 1
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Budget Year: 2026
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