On the agenda: Hayward meeting — surveillance camera (Oct 10)

Sawyer County
Agenda
Administration Committee Meeting
Thursday, October 10, 2024 @ 10:00 AM
Sawyer County Board Room

Page
1.

CALL TO ORDER
a.

The public is strongly encouraged to access the public meeting
remotely due to public health and safety concerns. To view or
participate in the virtual meeting from a computer, iPad, or Android
device please go to https://zoom.us/j/92546130740. You can also use
the dial in at 1-312-626-6799with the Webinar ID: 925 4613 0740. Use
*9 to Raise/lower hand and *6 to Unmute/mute.If additional assistance
is needed please contact the County Clerk's Office at 715-634-4866
prior to the meeting. If you are on a computer, click the "Raise Hand"
button and wait to be recognized. If you are on a telephone, dial *9 and
wait to be recognized.

2.

ROLL CALL

3.

PLEDGE OF ALLEGIANCE

4.

CERTIFICATION OF COMPLIANCE WITH THE OPEN MEETINGS
LAW

5.

MEETING AGENDA

6.

PUBLIC COMMENTS
a.

7.

At this time, members of the public will be given the opportunity to
address the Committee. Please adhere to the following when
addressing the Committee:
 Comments will be limited to 3 minutes or less per individual.
 Comments should be directed to the Committee as a whole and
not directed to individual Committee members.
 The Committee cannot respond to your comments during this
time.
 Please sign in and fill out a public comment sheet if you wish to
speak on an item.

APPROVAL OF MINUTES FROM PREVIOUS MEETING

Page 1 of 19

4-5

a.

9.12.24 Administration Committee Minutes DRAFT

8.

VETERANS SERVICE DEPARTMENT REPORT
1) 1225_001
a.
2) 1226_001

9.

INFORMATION TECHNOLOGY DEPARTMENT REPORT
IT-2024-10-10-Administration-Committee
a.

10.

HUMAN RESOURCES REPORT
Human Resource Report October 2024
a.

11.
13

COUNTY CLERK DEPARTMENT REPORT
September 2024 County Clerk Department Report
a.

14 - 19

b.

6 - 10

11

12

Records Request Report
Records Request Report

12.

AIRPORT MASTER PLAN UPDATE

13.

ROAD ACCESSIBILITIY
Consider motion to convene in closed session pursuant to Wis. Stat. s.
19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the
investing of public funds, or conducting other specified public business,
whenever competitive or bargaining reasons require a closed session,” to wit:
discussion of negotiations with LCO regarding county roads and highways
lying within the LCO tribal reservation and within Sawyer County, andpursuant
to Wis. Stat. s. 19.85(1)(g) “Conferring with legal counsel for the governmental
body who is rendering oral or written advice concerning strategy to be adopted
by the body with respect to litigation in which it is or is likely to become
involved,” to wit: discussion of jurisdictional questions and obligations
involving county roads and highways lying within the LCO tribal reservation
and within Sawyer County.
The Board will reconvene in open session immediately following the closed
session, and may have discussion and take official action on matters
discussed in closed session.

14.

COUNTY ADMINISTRATOR'S REPORT
a.

Designating a Newspaper of Record (discussion and possible action)
- Responses to Newspaper RFP

Page 2 of 19

15.

BOARD APPOINTED COMMITTEE UPDATES

16.

FUTURE AGENDA ITEMS

17.

CORRESPONDENCE, REPORTS FROM CONFERENCES AND
MEETINGS

18.

ADJOURNMENT
DISCLAIMER:
A quorum of the County Board of Supervisors or of any of its committees may be
present at this meeting to listen and observe. Neither the Board nor any of the
committees have established attendance at this meeting as an official function of the
Board or committee(s) or otherwise made a determination that attendance at the
meeting is necessary to carry out the Board or committee’s function. The only purpose
for other supervisors attending the meeting is to listen to the information presented.
Neither the Board nor any committee (other than the committee providing this notice
and agenda) will take any official action with respect to this noticed meeting.
Copy sent via email to: County Clerk and News Media. Note: Any person wishing to
attend whom, because of a disability, requires accommodation should call the Sawyer
County Clerk’s Office (715.634.4866) at least 24 hours before the scheduled meeting
so appropriate arrangements can be made.

Page 3 of 19

Minutes of the September 12, 2024 meeting of the Sawyer County
Administration Committee
Of the Sawyer County Board of Supervisors
Board Room; Sawyer County
Voting Committee Members (X) Present:
Chair: Ron Kinsley
Vice Chair: Ron Buckholtz
Tom Duffy
John Righeimer
Stacey Hessel

Andy Albarado
Lynn Fitch
Gary Elliott
Rose Lillyroot

Others Present:
Public Comment Speakers are
listed below:

Call to Order –Chair Ron Kinsley called the meeting to order at 10:00 am.
Certification of Compliance with the open meeting law was met. Roll Call taken; quorum was met.
Meeting Agenda –
Public Comments – Linda Zillmer
Minutes from the previous meeting dated:
Motion to approve made by: Mr. Duffy
Motion carried without negative vote.

August 8, 2024

Second by:

Ms. Hessel

Veterans Service Department Report A written report and budget were provided and reviewed. Mr. Elliott advised that they submitted/reimbursed five
applications totaling $5,960, and co-managed & hosted three individual and two group counseling sessions.
Information Technology Department Report A written report of calls by department for the month of August was provided showing 59 requests responded to.
Human Resources Report A written report was provided. Ms. Lillyroot advised that we are getting many more applications for our open
positions than previously.
County Clerk Report Written reports were provided and reviewed showing counter activity continues to be high with marriages. Materials
for November election are arriving and we will hold a training next Wednesday for clerks and poll workers.
Absentee Ballot Process Mr. Albarado provided a review of the discussion considering the county taking on the initial absentee ballot mailout,
with the return labels being addressed to the individual clerks. Clerk Fitch has extended an invitation to Relier clerks
to bring their absentee ballots in during the training so that we can ensure they are completed correctly and they get
stuffed and ready for mailing
Outside Committee Updates Mr. Buckholtz advised he will attend the Northern Waters Library meeting.
County Administrator’s Report –
Mr. Albarado provided a verbal update – The TRH ordinance is coming out of HHS Board and to County Board next
week. The Airport Master Plan should be holding a public meeting on October 9th. They are working on improving

Page 4 of 19

some staffing issues in the Ambulance Department. Broadband companies have until October 10th to file letters of
intent. CJCC committee is going well, inmate numbers are down and diversion court is going well. HHS is increasing
their budget due to the increase in youth out-of-county placement costs. We’ve asked BugTussel for additional
financial information but have not received anything. The County of Bayfield received their first carbon credit
revenue.
Future Agenda Items –
Correspondence, reports from conferences and meetings
Adjournment – 10:55 am
Next Meeting: October 10, 2024
Time: 10:00 am
Minutes recorded by Lynn Fitch, County Clerk

Location: Board Room

Page 5 of 19

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Page 10 of 19

Mike Coleson
Sawyer County IT Director
__________________________________________________________________________________________________

October 10, 2024

10610 Main Street, Suite 58. - Hayward, WI 54843
Phone 715-634-8185

To: Administration Committee
Ron Kinsley, Ron Buckholtz, John Righeimer, Stacey
Hessel, Thomas Duffy and Andy Albarado

Toll Free 877-699-4110
Email [email protected]

IT Department Report
Agenda items
N/A
Service Requests September
New
55
Completed
59
Pending (Sept 30) 16
Projects completed
• 12 New cameras in Courthouse campus
• Airport Internet fix. New and relocated wireless access points
• Airport 2 surveillance cameras installed. Tarmac and front gate.
Projects in progress
• Application form automation with payment processing. Zoning, Highway, Forestry
• Replace Central Control Door Control computers (Windows 7, very old)
Pending Projects
• Floor plan update for sheriff-courthouse campus.
• Surveillance cameras for Hayward and Ojibwa ambulance buildings.
• Cell phone plan review with Accounting.
Helpdesk and support activities
70% of time spent on support requests.

Page 1 of 1

Page 11 of 19

Human Resource Report
October 10, 2024
*********************************************************************************************************
2024 Turnover
9/6/2024 Madison Woller

Sheriff

PT

9/6/2024 Lauralee Kane

Treasurer

Retired

9/9/2024 Allison Larson

Human Services

FT

9/24/2024 Kevin Frey

Ambulance

Term

9/30/2024 Cassandra Wurm

Human Services

FT

*********************************************************************************************************
Recruiting EMS positions
Recruiting CLTS worker
Begin recruiting for Deputy County Clerk position
Begin recruiting for Deputy Register in Deeds position
Begin recruiting for Tax Lister position

Ongoing personnel issues
Policy Manual Updates
I am working on the conversion to the new applicant tracking software, Criterion. Will be
complete by mid-November.

Page 12 of 19

County Clerk Department
Monthly Report
September 30, 2024
County Clerk Desk Activity/Revenue YTD:
Activity
Dog Licenses
Marriage Licenses

Plat Books
Election MOU Reimbursement

Number of
Licenses/Permits
381+ 44 penalties
57
Clerk = $55/license
Mediation = $20/license
State = $25/license
GL 218-00-42000
GL 218-00-42001
April 2nd Election
August 13th Election
November 5th Election

Total Revenue (including amounts sent
to the State of Wisconsin
$5065.00
$5780.00

$1,532.88
$761.28
$18,614.00

Elections Update:
•

Records request regarding the election continue to come in; most require extensive research/copying
if fulfilled.

General:
•

NextRequest activity remains steady in all departments, an anticipated 57.16 hours has been spent
since June on requests at a cost of $2,080.66 spent (this is on the light side, as I suspect that not all
time has been entered by staff).

Page 13 of 19

Sawyer County, WI Performance
January 1, 2024

-

Report

October 1, 2024 All departments

General Overview: Requests received, opened, and closed in this period.

125

15

request(s)

request(s)

received

open

0 total request(s)

110

45

0 request(s) paused

request(s)

overdue

request(s)

closed

Response and Fulfillment: How fast your agency responds to and fulfills requests

47

late response(s)

63 ful?lled outside 10 days

5 day(s) to respond

8 day(s) to respond

47

1 5 day(s) to ful?llment

ful?lled within 10 days

Page 14 of 19

16 day(s) to ful?llment

Staff Time: How much time staff has spent working on requests

56.86 hour(s) spent

0.33 median hour(s) spent

0.51 average hour(s) spent

Staff Cost: How much money is spent fulfilling record requests

$2,065.75

dollars spent

$12.42

median dollars

spent

$141.00

average dollars

spent

Cost Recovery: Payments received from requesters

30 total invoices

$18.61

via NextRequest

dollars received

$10.27

median dollars

earned

Page 15 of 19

$17.00

average dollars

earned

Requests by Department

Page 16 of 19

Administration

Clerk of Courts

Emergency Management

Services

Health & Human Services

8

7

5

8

Human Resources

3

2

14

14

Land Information

1

1

7

7

Register of Deeds

O

O

O

O

Office

2

2

2

2

2

2

3

3

Treasurers‘

Not Assigned

Page 17 of 19

10-day Abandonment

Text

Forwarding to Appropriate

Department

Open Investigation Message

Sheriff Dept. Initial Response

22

Closure for No Response or Other Reason

Invoice Payment Options

No Response from Requester

Request Withdrawn

Body Cam

Page 18 of 19

Key Assumptions
Requests Overdue
For requests that were closed prior to October 28, 2018 requests are counted as overdue only if they were

overdue at the time the request was closed.
Late Responses
A late response indicates that there were no documents released; no message or invoice sent to the

requester;

or that the request remained open past its due date.

Response and Ful?llment

Speed

Response time is tracked using the ?rst external message sent through the NextRequest portal. This metric
assumes that the message sent includes either a "request for clari?cation" or a time estimate.

Fulfillment time is calculated based on the time from when the request was created to the ?rst date the
request was closed (if there are multiple closed dates, only the first one is used).
Median days to close and average days to close are calculated based on the number of requests that have a
closed date within the reporting period.
Staff Time
Staff time only accounts for time logged in NextRequest. This metric assumes that staff members regularly log
all staff time in the portal and that the hourly rates are accurate and up-to-date.
Staff Cost
Staff cost only accounts for costs logged in NextRequest. This metric assumes that staff members regularly log
costs in the portal.

Message Templates Report
The message templates report tracks message template usage from February 25, 2018 onwards.

Page 19 of 19