The Docket · Government Meeting · DKT-2026-002661

On the agenda: Cottagegrove meeting — facial recognition (Nov 16)

Name: On the agenda: Cottagegrove meeting — facial recognition (Nov 16)
Start: 2026-11-16
End: 2026-11-16
Location: Village Board Meeting Nov 16, 2026

⚠ Agenda Watch Cottagegrove, Wisconsin · Monday, November 16, 2026 — in 2 days

About this record

The published agenda for this November 16 meeting contains: "facial recognition". This is the public record BEFORE the vote — read the document, then show up. Public comment is where cancellations start.

WhenMonday, November 16, 2026
Check the agenda document for the meeting time.

WhereCottagegrove, Wisconsin

BodyVillage Board Meeting Nov 16, 2026

Money$7,500 on the table

On the record“facial recognition”

The agenda, word for word

Government public record — the full text of the published document, archived November 14, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

181 pages · scroll to read

Page 1 of 181

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING
Village Board of Trustees
Monday, November 16, 2026
6:30 p.m.
This meeting will take place as a virtual meeting via Zoom. Please join the meeting from your
computer, tablet or smartphone by visiting https://us06web.zoom.us/j/85680297073?
pwd=LkoSLKwLPu51uP7135cHmOzVaH4gqa.1. Y ou can also participate via phone by dialing 1
312 626 6799 and use Meeting ID 856 8029 7073 # When asked for your Participant ID, just press
#, when asked for the Passcode enter 221.You may also choose to participate by providing public
comment prior to the meeting via email to Village Clerk Lisa
Kalata: lkalata@ villageofcottagegrove.gov. If this is a teleconference, virtual or hybrid meeting,
please review the Village of Cottage Grove’s policy.
1. Call To Order
2. Determination Of Quorum And That The Agenda Was Properly Posted.
3. Pledge Of Allegiance
4. PUBLIC APPEARANCES-Public's Opportunity To Speak
5. Discuss The Minutes Of The Village Board Meeting On November 2, 2026, Budget
Workshop On October 26, 2026 And Joint Village/Town Meeting On November 4, 2026.
Documents:
11-2-26 VB MINUTES.PDF
10-26-26 VB BUDGET WORKSHOP MINUTES.PDF
11-4-26 JT. VB - TOWN MINUTES (1).PDF
a. Consider The Minutes Of The Village Board Meeting On November 2, 2026, Budget
Workshop On October 26, 2026 And Joint Village/Town Meeting On November 4, 2026.
6. Public Hearing: A Public Hearing To Hear Interested Citizens On The 2027 Proposed
Budget For The Village Of Cottage Grove.
Documents:
2027 VILLAGE BOARD PRELIMINARY BUDGET - PUBLIC HEARING NOV
16.PDF
2026-20 RESOLUTION TO APPROVE 2027 BUDGET LEVY.PDF
COTTAGE GROVE MSB PROPOSAL REVISED.PDF
a. Discuss Resolution 2026-20; A Resolution Adopting The 2027 Budget And Authorizing
The Clerk To Levy Taxes.
a.i. Consider Resolution 2026-20; A Resolution Adopting The 2027 Budget And
Authorizing The Clerk To Levy Taxes.
7. Unfinished Business

Page 2 of 181

a. Discuss Resolution 2026-20; A Resolution Adopting The 2027 Budget And Authorizing
The Clerk To Levy Taxes.
a.i. Consider Resolution 2026-20; A Resolution Adopting The 2027 Budget And
Authorizing The Clerk To Levy Taxes.
7. Unfinished Business
a. Discuss Requirement That All Standing Village Board, Committee, And Commission
Meetings To Be Held At Village Hall And Include A Hybrid Participation Option.
(Presented By President Kelm-Nelson)
Documents:
MEMO_ADDITION TO COMMITTEE EXPECTIONS IN HANDBOOK_CKN 1116-26.PDF
a.i. Consider Requirement That All Standing Village Board, Committee, And
Commission Meetings To Be Held At Village Hall And Include A Hybrid Participation
Option.
b. Discuss Rules Governing Teleconferences And Virtual Attendance At Meetings.
(Presented By Village President)
Documents:
RULES GOVERNING TELECONFERENCES AND VIRTUAL ATTENDANCE
AT MEETINGS (02-16-2026) CKN 11-16-26.PDF
b.i. Consider Rules Governing Teleconferences And Virtual Attendance At Meetings.
c. Discuss Potential Zoning Changes Related To Residential Infill. (Presented By Planning
Director)
Documents:
CG_ZONORD-HOUSINGINFILL_2026-11-10.PDF
d. Discuss Potential Zoning Changes Related To Creating A Corridor Overlay. (Presented
By Planning Director)
Documents:
CG_ZONORD-CORRIDOROVERLAY_2026-11-10.PDF
e. Discuss Policies Prohibiting Village Elected Officials And Staff From Executing NonDisclosure Agreements.(Presented By Village Attorney)
Documents:
NON-DISCLOSURE AGREEMENT RESTRICTIONS.PDF
e.i. Consider Policies Prohibiting Village Elected Officials And Staff From Executing
Non-Disclosure Agreements.
8. Reports From Village Boards, Commissions & Committees
a. Emergency Management Committee
a.i. Discuss Emergency Action Plan. (Presented By Assistant Administrator/HR
Manager)
Documents:
MEMO - DRAFT EMERGENCY ACTION PLAN.PDF
29 CFR 1910.38 EMERGENCY ACTION PLANS.PDF

Page 3 of 181

Manager)
Documents:
MEMO - DRAFT EMERGENCY ACTION PLAN.PDF
29 CFR 1910.38 EMERGENCY ACTION PLANS.PDF
SPS 332.15.PDF
DRAFT EMERGENCY ACTION PLAN.PDF
a.i.1. Consider Emergency Action Plan.
b. Utility Commission
Documents:
11-11-26 UTILITY AGENDA.PDF
c. Public Works, Properties And Sustainability Committee
Documents:
11-11-26 PW AGENDA.PDF
c.i. Discuss Recommendation Of Approval Of The Purchase And Installation Of Four InVehicle Radios For The Public Works Fleet.
Documents:
ADDITIONAL FLEET RADIOS MEMO.PDF
c.i.1. Consider Recommendation Of Approval Of The Purchase And Installation Of Four
In-Vehicle Radios For The Public Works Fleet.
d. Plan Commission
Documents:
11-11-2026 PLAN COMMISSION AGENDA.PDF
d.i. Discuss Approval Of A Conditional Use Permit Application From Dippin’ Dog
Daycare, Located At 390 Progress Drive, To Expand Current ‘Commercial Animal
Boarding’ Conditional Use To Include Overnight Boarding.
Documents:
CG_VAR_PC_DIPPINDOG-CUP_2026-11-12.PDF
CG_DIPPINDOG-CUP_2026-11-05.PDF
ALESCH_CUPRESPONSE_2026-10-27.PDF
d.i.1. Consider Approval Of A Conditional Use Permit Application From Dippin’ Dog
Daycare, Located At 390 Progress Drive, To Expand Current ‘Commercial Animal
Boarding’ Conditional Use To Include Overnight Boarding.
9. Reports From Village Officers
a. Village President
i. Discuss appointment of Trustee Stoa to Plan Commission. (replacing Trustee
Murphy)
ii. Consider appointment of Trustee Stoa to Plan Commission.
iii. Discuss appointment of Trustee Villavicencio to Law Enforcement Committee.
(replacing Trustee Stoa)

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Murphy)
ii. Consider appointment of Trustee Stoa to Plan Commission.
iii. Discuss appointment of Trustee Villavicencio to Law Enforcement Committee.
(replacing Trustee Stoa)
iv. Consider appointment of Trustee Villavicencio to Law Enforcement Committee.

b. Village Attorney
i. Legal briefings/status update.
c. Village Administrator
Documents:
VILLAGE ADMINISTRATOR REPORT - 11.16.26.PDF
PROJECTS, INITIATIVES, AND DEVELOPMENT TRACKER 11.13.26.PDF
10. Communications And Miscellaneous Business
a. Consider Approval Of Vouchers
Documents:
BILLS LIST.PDF
b. Correspondence
c. Upcoming Community Events
d. Future Agenda Items
11. Adjournment
Any item on the agenda is subject to final action. Notice: Persons needing special
accommodations should call 608-839-4704 at least 24 hours prior to the meeting. It is possible
that members of and possibly a quorum of members of other governmental bodies may attend the
above stated meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this
notice.
Upcoming meetings:
11/18- Library Board
11/19- DGEMS
11/23- Natvig Landfill
11/23 Jt. Fire
11/24-LEC

Page 5 of 181

VILLAGE OF COTTAGE GROVE

VILLAGE BOARD OF TRUSTEES
Monday, November 2, 2026

MINUTES
1. Call to Order
President Kelm-Nelson called the Village Board of Trustees to order at 6:30 pm. This was a virtual meeting.

2. Determination of quorum and that the agenda was properly posted.

3.
4.
5.

It was determined that there was a quorum of members present, and that the agenda was properly posted. The
Village Board members present were Cindi Kelm-Nelson, Heidi Murphy, Chris Stoa, Paula Severson, JP Villavicencio,
Casey Erlandson and Dr. Rene Buenzow. Staff present were Administrator Matt Giese, Administrator/Finance
Director Cameron Sawyer, Assistant Administrator/HR Manager Inga Cushman, Director of Parks and Recreation
Sean Brusegar, Police Chief, Mark Garry, Clerk Lisa Kalata, EMS Director Eric Lang, and Village Attorney Rick
Manthe
Pledge of Allegiance.
PUBLIC APPEARANCES – Public’s opportunity to speak- None
Discuss the minutes of the Village Board meeting on October 19, 2026.
a. Consider the minutes of the Village Board meeting on October 19, 2026.
Motion by Erlandson to approve the minutes from October 19, 2026, seconded by Murphy. Motion carried with a
voice vote of 7-0-0.
Unfinished Business
a. Discuss Ordinance 19-2026 RE: Village Committee Meeting Attendance. (Presented by Village Attorney)
a.i. Consider Ordinance 19-2026 RE: Village Committee Meeting Attendance.
Motion by Erlandson to approve Ordinance 19-2026, seconded by Villavicencio. Motion carried with a roll call vote of
Buenzow No, Erlandson Aye, Kelm-Nelson Aye, Murphy Aye, Severson No, Stoa Aye, Villavicencio Aye.
b. Discuss Rules Governing Teleconferences and Virtual Attendance at meetings. (Presented by Village
President)
b.i. Consider Rules Governing Teleconferences and Virtual Attendance at meetings.
Postponed to the next meeting.
New Business
a. Annual review of Village consultants and service providers.
i.
Associated Appraisal.
Nick Laird from Associated Appraisal was present to give a brief overview of the services provided to
the Village.
b. Discuss Proclamation RE: Declare November Deer Donation Month. (Presented by President KelmNelson and Trustee Stoa)
b.i. Consider Proclamation RE: Declare November Deer Donation Month.
Motion by Erlandson to approve Proclamation RE: Declare November Deer Donation Month, seconded by
Murphy. Motion carried with a roll call vote of Buenzow Aye, Erlandson Aye, Kelm-Nelson Aye, Murphy Aye,
Severson Aye, Stoa Aye, Villavicencio Aye.
c. Discuss adoption of Land Statement. (Presented by President Kelm-Nelson)
c.i. Consider adoption of Land Statement.
Postponed to the next meeting.
d. Discuss zoning and land use changes to encourage infill, slow sprawl, and preserve farmland.
(Presented by Trustee Stoa and President Kelm-Nelson)
d.i. Consider zoning and land use changes to encourage infill, slow sprawl, and preserve farmland.
Motion by Erlandson to direct staff to draft language with both options for further discussion at a Village Board
meeting, seconded by Villavicencio. Motion carried with a roll call vote of Buenzow No, Erlandson Aye, KelmNelson Aye, Murphy Aye, Severson No, Stoa Aye, Villavicencio Aye.
e. Discuss the creation of a zoning overlay map along commercial corridors along with certain
requirements for properties within the overlay map. (Presented by Trustee Stoa and Trustee Erlandson)
e.i. Consider the creation of a zoning overlay map along commercial corridors along with certain
requirements for properties within the overlay map.
Motion by Erlandson to direct staff to draft language for an overlay district and zoning changes as in the memo to
be discussed at the Village Board and then to Plan Commission, seconded by Murphy. Motion carried with a roll

Page 6 of 181

call vote of Buenzow No, Erlandson Aye, Kelm-Nelson Aye, Murphy Aye, Severson No, Stoa Aye, Villavicencio
Aye.
8. Reports from Village Boards, Commissions & Committees
a. Deer-Grove EMS Commission
a.i. Discuss Memorandum of Understanding with Deer-Grove Paramedics Local 311.
a.i.1. Consider Memorandum of Understanding with Deer-Grove Paramedics Local 311.
Motion by Erlandson to approve the memorandum of understanding with Deer-Grove Paramedics Local 311,
seconded by Murphy. Motion carried with a roll call vote of Buenzow Aye, Erlandson Aye, Kelm-Nelson Aye,
Murphy Aye, Severson Aye, Stoa Aye, Villavicencio Aye.
b. Library Board
Villavicencio reported they discussed national friends of the library week and the upcoming all community read.
c. Parks, Recreation & Forestry Committee
Murphy reported they discussed the cottonwood tree ban for future plantings. The next meeting will be December 17 th.
c.i. Discuss Female Cottonwood tree ban in the Village.
c.i.1. Consider Female Cottonwood tree ban in the Village.
No action taken.
d. Board of Review
Kelm-Nelson reported they had an objection and they sustained the assessor’s value.
e. Emergency Management Committee
Kelm-Nelson reported they approved the emergency action plan. There was an update on the Dane County Natural
Mitigation Plan and the Directors report was given.The next meeting will be January 28th.
9. Reports From Village Officers
a. Village President
i. Discuss Focus Group Appointments.
ii. Consider Focus Group Appointments
Motion by Murphy to approve the Focus Group Appointments, seconded by Erlandson. Motion carried
with a roll call vote of Buenzow Abstaining, Erlandson Aye, Kelm-Nelson Aye, Murphy Aye, Severson
Aye, Stoa Aye, Villavicencio Aye.
b. Village Attorney
i. Legal briefings/status update.
c. Village Administrator
Giese reported there are two developers looking at the Uphoff property. Jason Anderson has completed
two years with the Village. Inga Cushman will continue as a board member for the Cities/Villages
association.
d. Assistant Administrator/Finance Director
i. Presentation of 2026 Quarter 3 Budget to Actual Report.
Smith presented the report.
10. Communications and Miscellaneous Business
a. Consider approval of vouchers.
Motion by Erlandson to approve the vouchers, seconded by Murphy. Motion carried with a roll call vote of Buenzow
No, Erlandson Aye, Kelm-Nelson Aye, Murphy Aye, Severson Aye, Stoa Aye, Villavicencio Aye.
b. Correspondence- Kelm-Nelson had conversation with Stoughton Health. The School District has information on
school vouchers and the impact on real estate taxes.
c. Upcoming community events- Village Voices on November 10th, GRAEF community center meeting on
November 12th.
d. Future agenda items- Village Board handbook, NDA policy, TID#9, update to burn ordinance, budget hearing.
11. Adjournment
Motion by Murphy to adjourn at 8:43 p.m., seconded by Erlandson. Motion carried with a voice vote of 7-0-0.
Lisa Kalata, Clerk
Village of Cottage Grove
Approved:
These minutes represent the general subject discussed in this meeting but do not reflect a verbatim documentation of the
subjects and conversations that took place.

Page 7 of 181

VILLAGE OF COTTAGE GROVE

VILLAGE BOARD OF TRUSTEES
2027 Budget Workshop
Monday, October 26, 2026

MINUTES
1. Call to Order
President Kelm-Nelson called the Village Board of Trustees to order at 5:30 pm. This was a hybrid meeting.

2. Determination of quorum and that the agenda was properly posted.

3.
4.
5.

Lisa Kalata, Clerk
Village of Cottage Grove
Approved:
These minutes represent the general subject discussed in this meeting but do not reflect a verbatim documentation of the
subjects and conversations that took place.

Page 8 of 181

VILLAGE OF COTTAGE GROVE & TOWN OF COTTAGE GROVE

VILLAGE BOARD OF TRUSTEES & TOWN BOARD OF SUPERVISORS
Wednesday, November 4, 2026

MINUTES
1. Call to Order
a. Cottage Grove Town Board of Supervisors- Chairperson Anders called the Town Board of Supervisors meeting
to order at 5:30 pm
b. Cottage Grove Village Board of Trustees- President Kelm-Nelson called the Village Board of Trustees to order at
5:30 pm. This was a hybrid meeting.
2. Determination of quorum and that the agenda was properly posted.
It was determined that there was a quorum of members present, and that the agenda was properly posted. The
Village Board members present were Cindi Kelm-Nelson, Chris Stoa (left at 6:30 pm), Heidi Murphy, Paula Severson,
Casey Erlandson, and JP Villavicencio. Dr. Rene Buenzow was absent and excused. Town Board members present
were Steve Anders, Mike Fonger, Kristi Williams, Troy Eickhoff and Patrick Buchholz. Staff present were Assistant
Administrator/Finance Director Cameron Sawyer, Assistant Administrator/ HR Manager Inga Cushman, Lt. Matt
Wagner, Clerk Lisa Kalata, EMS Director Eric Lang, Fire Chief Nick Archibald and Village Attorney Larry Konopacki.
3. Pledge of Allegiance.
4. PUBLIC APPEARANCES – Public’s opportunity to speak- Mark Spahos
5. Unfinished Business
a. Update on joint ESB lease agreements. (Presented by the Village Attorney)
The Attorneys are reviewing the draft agreements.
b. Discuss and consider proposal to investigate an emergency connection at Meadowlark St.
Postponed to the next joint meeting.
6. Presentations
a. PAA final report and presentation of the commissioned 2026 Fire - EMS organizational review with
future needs analysis update.
Kevin Brunner, Tim Franz, Jim Austad and Kris Dressler were present to give an overview of the study.
7. Discuss and consider future joint meeting date and agenda items.
Edits to the study, ESB updates, Meadowlark St connection and ESB lease agreements.
8. Adjournment-Town
Motion by Williams to adjourn at 8:43 pm, seconded by Anders. Motion carried with a voice vote of 5-0-0.
9. Adjournment-Village
Motion by Murphy to adjourn at 8:44 pm, seconded by Severson. Motion carried with a voice vote of 5-0-0.
Lisa Kalata, Clerk
Village of Cottage Grove
Approved: October 19, 2026
These minutes represent the general subject discussed in this meeting but do not reflect a verbatim documentation of the
subjects and conversations that took place.

Page 9 of 181

2027 Village Board Preliminary Budget
November 16, 2026 - Public Hearing and Final Budget Adoption

Page 10 of 181

Table of Contents
Introduction
Budget Overview/Notes from Administrator
Highlights from Assistant Administrator/Finance Director
Staff Budget Memo Narratives
Administration Department
Colonial Club
Clerk’s Office
Deer-Grove EMS
Cottage Grove Fire Department
Library Board
Parks, Recreation, and Forestry Department
Police Department
Public Works Department

4
6

11
13
16
17
21
27
31
34
43

Village Fund Budgets
Levy Breakdown
General Fund
Debt Service Fund
Capital Projects Fund
Equipment Replacement and Infrastructure Maintenance Fund
Public Infrastructure Fund
Park Development Fees Fund
Library Fund
Tourism Fund
Affordable Housing Fund
Tax Incremental District 6
Tax Incremental District 8
Tax Incremental District 9
Tax Incremental District 10

50
51
67
69
72
75
77
79
81
83
86
87
88
89

Utility Commission Adopted Budget
Water
Sewer

91
101

Appendix
2026 Budget Amendments

108

Page 11 of 181

Introduction

Page 12 of 181

Staff Memo
Memo Date:

October 27, 2026

To:

Village Board

From:

Matt Giese – Village Administrator

Subject:

2027 Budget – Public Hearing – Budget Overview

Background
The Village Board approved a preliminary 2027 budget at the annual “Budget Workshop”
meeting on October 26th, and set a public hearing date of November 16th at 6:30 p.m. These
final seps conclude a seven-month budget process, which involved 15+ Committee and Board
meetings.
--Final Step: Public hearing and adoption of 2027 Budget (currently planned for November 16th)
The following is a table of contents for the “2027 Budget Packet” (memos/ recommendations/
supplementary materials)
2027 Budget Packet
• Introductory Summary of proposed 2027 Village Budget
o “Budget Notes”: Summary of tax levy, assessed value, levy limits, and tax
impacts – Village Administrator Matt Giese
o Overview and Budget Highlights – Assistant Administrator/Finance Director
Cameron Sawyer
• Budget Requests/Memos
o Administration – Administrator Giese and Assistant Administrator/HR Manager
Inga Cushman
o Clerk’s Office – Clerk Lisa Kalata
o EMS – Chief Eric Lang
o Fire Department – Chief Nick Archibald
o Library Board – Board President JP Villavicencio
o Parks & Recreation – Director Sean Brusegar
o Police – Chief Garry
o Public Works – Director Kyela O’Loughlin
2027 Budget Notes
Equalized Value (TID in) = estimated fair market value of all taxable property in the Village
--2025 Equalized Value (TID in): $1,545,983,000
--2026 Equalized Value (TID in): $1,886,285,900 (+$340,302,900; 22% increase)
Assessed Value (TID out) = all property outside of TIF Districts as assessed by Village
Assessor. Assessed Value (TID out) is the Village’s “tax base” for purposes of establishing a tax
rate and levy.
--2025 Assessed Value (TID out): $832,674,355
--2026 Assessed Value (TID out): $1,452,160,316 (+$619,485,961; 74.4% increase)

Village of Cottage Grove, WI

Page 13 of 181

Staff Memo
Average assessed value home in the Village = $440,000 (+$125,000; 39.7% increase)
• The Village’s current assessment to equalized value ratio is about 101.6%. This means
the Village’s average assessed value home is valued about 1.6% higher than “fair
market value”. By law, the Village must maintain an assessment ratio between 90% 110% of fair market value. The Village contracted with Associated Appraisal to complete
a full revaluation process which concluded in 2026. The revaluation process does not
result in the Village collecting any additional tax revenue.
Tax Levy and Tax Impact
--2025 tax levy for 2026 budget: $6,512,526
--Financial Management Plan levy for 2027 Budget: $7,996,499
• +$1,483,973; 22.8% increase
• Total Village property tax = $2,424 for $440,000 property
o $40 decrease on the average tax bill (1.6%)
--2027 “all in” Department/Committee requested levy for 2027 Budget: $8,202,487
• +$1,689,961; 25.9% increase
• Total Village property tax = $2,485 for $440,000 property
o $22 increase on the average tax bill (.9%)
--2027 Administration proposed/recommended levy for 2027 Budget: $7,933,788
• +$1,421,262; 21.8% increase ($62,711 less than the approved FMP levy)
• Total Village property tax = $2,404 for $440,000 property
o $60 decrease on the average tax bill (2.4%)
--2027 BRC recommended levy for 2027 Budget: $7,933,788
• +$1,421,262; 21.8% increase ($62,711 less than the approved FMP levy)
• Total Village property tax = $2,404 for $440,000 property
o $60 decrease on the average tax bill (2.4%)
--2027 Preliminary Budget levy for 2027 Budget: $7,941,288
• +$1,428,762; 21.9% increase ($55,211 less than the approved FMP levy)
• Total Village property tax = $2,406 for $440,000 property
o $58 decrease on the average tax bill (2.4%)
Note for context: every $10,000 in the adopted tax levy = $3.03 in taxes for the average
assessed value home in the Village ($440,000)

Village of Cottage Grove, WI

Page 14 of 181

Staff Memo
To:

Village Board

From:

Cameron Sawyer – Assistant Administrator/Finance Director

Subject:

2027 – Overview and Budget Highlights

Fiscal responsibility/fiscal health of the Village: Overall fiscal health plays a significant role
in the budget process. Significant factors include general fund reserves, growth, and
infrastructure.
General Fund reserves: The Village’s unrestricted fund balance remains strong and continues
to be managed in accordance with its formal fund balance policy, which calls for maintaining an
unrestricted General Fund balance between 20% and 30% of annual General Fund operating
expenditures. The Village has consistently met or exceeded this target range over the past
several years.
General Fund operating budgets are not developed with the objective of generating annual
surpluses. Rather, the Village’s current reserve levels are largely the result of prudent fiscal
management, conservative budgeting practices, and favorable market conditions. During
periods of elevated inflation, economic uncertainty, or weaker market performance, fund
balances may naturally decline. In some cases, the Village may also strategically utilize
reserves to support one-time expenditures or other financial priorities.
It is important to recognize that maintaining adequate reserves is a critical component of the
Village’s financial stability. Fund balance serves as working capital to support ongoing
operations and cash flow needs throughout the year, particularly during periods between
property tax collection cycles. Because property taxes represent the Village’s largest revenue
source and are received at specific times of the year, reserves help ensure the Village can
continue providing essential services without disruption.
Growth: The Village is experiencing the highest growth rate in Dane County, and the 3rd highest
rate in the State. For 2026, the Village’s net new construction (NNC) percentage was 23.92%,
significantly exceeding the Dane County average of 2.43%. This growth is particularly important
because net new construction is the primary factor in calculating allowable levy increases under
Wisconsin’s levy limit law. Aside from voter-approved referendums and debt-related
adjustments, NNC is the only option available to increase the Village’s levy authority.
While growth expands the tax base and creates additional levy capacity, it also generates
increased demand for municipal services and infrastructure. Public safety often experiences
growing service demands as new residents and development are added to the community.
Despite this rapid growth, the Village continues to operate with one of the leanest staffing levels
among Dane County municipalities. This reflects the Village’s ongoing commitment to efficient
service delivery and prudent fiscal management while continuing to meet the needs of a rapidly
growing community.
Infrastructure: The Village has made significant investments in infrastructure over the past
several years and has proactively addressed many of its major capital improvement needs. As a
result, the Village’s roads and related infrastructure systems are generally in good condition.
Continued investment in maintenance and replacement is essential, as aging infrastructure and

Village of Cottage Grove, WI

Page 15 of 181

Staff Memo
deferred repairs can lead to higher future costs, increased service disruptions, and potential levy
pressures.
The Village’s commitment to maintaining and reinvesting in its existing infrastructure has
positioned the community well for long-term sustainability and financial stability. Through its
most recent capital prioritization process, the Village established sustainable annual funding
strategies to address ongoing roadway, sidewalk, and trail maintenance needs. These
dedicated investments help preserve public assets, support community safety and mobility, and
reduce the likelihood of significant tax impacts resulting from deferred maintenance in the future.
Budget Highlights: Wisconsin’s Consumer Price Index for All Urban Consumers (CPI-U) is
currently 3.27%, which closely reflects the annual cost increases the Village can expect to
experience in maintaining existing service levels and operations. Historically, the Village has
provided cost-of-living adjustments (COLA) for employees that are generally consistent with
CPI-U trends, helping maintain competitive compensation and support employee retention.
Consistent with this practice, the preliminary budget includes a 3.27% COLA adjustment for
staff, effective January 3, 2027.
The Village Board’s adopted Financial Management Plan projected a total levy of $7,996,499.
The preliminary budget, as presented, requires levy support of $7,941,288, approximately
$55,211 below the levy amount anticipated in the Financial Management Plan. As a result, the
preliminary budget remains consistent with the Board’s long-term financial strategy while
utilizing less levy support than originally projected.
General Fund
General Government: Expenditures related to the Village Board, Municipal Court,
Administration, and Clerk’s Office are projected to increase by $55,582, or 4.74%, compared to
the 2026 amended budget. The primary factors contributing to this increase are higher workers’
compensation insurance costs of approximately $10,600 and an estimated $50,000 increase in
municipal building operating expenses associated with the anticipated opening of the new
Police Station in the second quarter of 2027.
These increases are partially offset by a $20,849 reduction in election-related expenditures,
reflecting lower anticipated election costs in 2027. Overall, the preliminary budget adjustments
ensure continued support for core administrative functions while accounting for the operational
impacts of new Village facilities and changing service needs.
Public Safety: Consistent with prior years, public safety accounts for the largest increase in
operating expenditures among all budget categories. The Cottage Grove Fire Department’s
budget request increases General Fund support by $24,321, while the Deer-Grove EMS budget
request increases General Fund support by $62,600. Both budgets are largely considered costto-continue requests, with the Fire Department budget also incorporating additional
administrative resources to support ongoing operations.
The Cottage Grove Police Department represents the most significant increase within the public
safety category, with an additional $226,244 included in the preliminary budget. This increase is
primarily attributable to the recommendation to add one Detective position beginning in the

Village of Cottage Grove, WI

Page 16 of 181

Staff Memo
fourth quarter of 2027, along with standard cost-to-continue adjustments such as wages,
benefits, and operating expenses.
Partially offsetting these increases is the transfer of inspection-related expenditures to the
Capital Projects Fund, resulting in a $102,000 reduction in General Fund expenditures
compared to the 2026 budget.
Overall, the preliminary Public Safety budget reflects a net increase of $213,015, or 5.37%, over
the 2026 amended budget. This investment supports the Village’s continued commitment to
maintaining high-quality public safety services while addressing the operational demands of a
growing community.
Public Works: Public Works preliminary budget is 2.08% less or $26,146 less than the prior
year’s budget.
Culture, Recreation, and Education: Expenditures for Parks, Recreation, and Forestry are
projected to increase by $70,004 compared to the 2026 budget. The primary factors driving this
increase include the addition of part-time forestry staffing and tree resources ($19,500), the
transfer of irrigation costs for Fireman’s Park from the Park Development Fund to the General
Fund ($15,000), and increased stormwater utility charges ($10,000).
These investments support the continued maintenance and stewardship of the Village’s parks,
recreation amenities, and urban forestry resources while ensuring operating costs are
appropriately allocated within the General Fund. Overall, the Culture, Recreation, and Education
budget category reflects a net increase of 7.19% over the 2026 budget.
Conservation and Development: No changes in overall operations of planning and economic
development are being preliminary. Village TIF Districts typically bear any major costs
associated with development or planning efforts.
Budget Summary of Major Projects:
Ollie Street Reconstruction: $2,395,000 (CP: $830,000, W: $863,000, S: $702,000)
Main Street Reconstruction, Reynolds South to Village Limits $2,259,500 (CP: $765,000, W:
$843,500, S: $651,000)
Budget Summary of Annual Road, Sidewalk, and Trail Maintenance:
In 2024, the Village established a dedicated annual funding program to address the ongoing
maintenance and preservation of roads, trails, and sidewalks. The initial annual allocation was
set at $1,000,000 and is adjusted each year by a 2.5% inflationary factor to help maintain
purchasing power and keep pace with rising construction costs.
For 2027, the available allocation for road, trail, and sidewalk maintenance is $1,077,000.
Consistent with the Village Board’s approved Financial Management Plan (FMP), the street
repaving portion of the current year's allocation will be deferred and accumulated to support a
large-scale roadway repaving program planned for 2028. This strategy is expected to provide
approximately $2,000,000 in funding for the 2028 repaving initiative, allowing the Village to

Village of Cottage Grove, WI

Page 17 of 181

Staff Memo
undertake more substantial roadway improvements while maintaining a sustainable and
predictable annual funding approach.
Maintenance by category:
• Street Repaving - $0
• Street Chip Sealing and Crack Fill - $185,000
• Bike Trail and Sidewalk Maintenance - $25,000
Budget Summary of Vehicles and Equipment:
In 2024, the Village established a dedicated annual funding program to support the replacement
of vehicles and equipment. The program began with an annual allocation of $1,000,000, which
is increased each year by an inflationary factor of 2.5% to help maintain purchasing power and
keep pace with rising replacement costs.
For 2027, the vehicle and equipment replacement allocation totals $1,077,000. This funding is
intended for General Fund and other governmental equipment needs and does not include
vehicle or equipment purchases associated with the Water and Sewer Utilities.
The equipment purchases identified below total $858,675, which is $218,325 less than the
amount available through the capital prioritization allocation. In addition, a planned election
equipment purchase originally scheduled for 2026 was deferred to 2027, with approximately
$23,000 in previously allocated funding remaining available to support that acquisition. This
approach maintains flexibility within the replacement program while ensuring critical equipment
needs continue to be addressed in a fiscally responsible manner.
General Government
• 2027 Computer and Network Infrastructure Replacement Program - $47,500
Public Safety
• Fire – Tires for Brush Truck, Command Vehicles, Chain Saws/Saws/related equipment,
and SCBA facepiece fit testing equipment - $93,675
• Police – Two Squads, Firearms, Training Weapons, E-Bike, Drone/UAS, Traffic
Monitoring Equipment, Body Armor - $284,500
Public Works
• Plow Truck - $231,000
• Facilities - $30,000
Culture, Recreation, and Education
• Slope Mower, Huston/Fireman’s Field renovations, Fireman’s Park driveway repair,
Willow Run Surface Improvement - $168,000

Village of Cottage Grove, WI

Page 18 of 181

Staff Memo
Capital Projects Fund (non-borrowed) Notable Initiatives:
• Building Maintenance - $45,000
• Facility Study - $50,000
• Traffic Study - $40,000
• ADA Compliance Projects - $10,000
• Playground Maintenance - $10,000
• Emergency Service Building - $5,000
• Additional Beautification - $4,000
Park Development Fund Notable Initiatives:
• Bakken Park Playground Removal - $25,000

Village of Cottage Grove, WI

Page 19 of 181

2027 Budget Request
Meeting Date: 11/16/2026
Memo Date:

October 30, 2026

To:

Village Board

From:

Matt Giese, Village Administrator
Inga Cushman, Assistant Administrator/HR Manager
Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2027 – Administration Budget Request

Capital Projects Fund:
Professional Services ($25,000) – Administration utilizes independent consulting services on
an as-needed basis to support and strengthen recruitment efforts for Department Head, Deputy,
and other management-level positions. Because staffing needs can vary significantly from year
to year, it is difficult to accurately predict the level of recruitment assistance that may be
required. The requested funding would provide sufficient resources to support the recruitment
and selection of up to two management-level positions during 2027, if needed. In addition, these
funds could be used to conduct one-off external market compensation analyses to ensure the
Village remains competitive in attracting and retaining qualified employees.
There has been board member feedback to possibly consider conducting a consultant-led
comprehensive Wage/Compensation and Classification Study in 2027. For context, the Village
has never had a formal wage study completed, nor do we have established wage ranges across
the organization. A typical study would include a review of current positions, an assessment of
internal equity through a job analysis process, a market compensation analysis using
comparable municipalities, development of a recommended salary structure/pay plan, and
implementation recommendations.
Based on preliminary research, the cost of such a study would likely be less than $30,000,
depending on the final scope of work. If the Board directs staff to include this initiative in the
2027 budget, Administration would recommend budgeting up to $30,000 to ensure sufficient
funding is available. Any consultant services would be procured through a competitive Request
for Proposals (RFP) process, which would ultimately determine the final project cost.
Municipal Services Building (MSB) Space Needs Study ($50,000) – With the Police
Department vacating their current space when they move to their new station in 2027, it would
be helpful to have a strategic and efficient plan for use of the vacated space by other Village
departments/services as needs present themselves. The study would:
• Evaluate how the vacated space should be utilized to best meet the Village’s short-term
and long-term operational needs.
o Identify which departments, services, and positions, if any, should be relocated
into the available space and establish a recommended implementation timeline.
• Assess former Police Department areas that are not readily adaptable for use by other
Village departments, including specialized spaces such as the sally port, interrogation
rooms, armory, and evidence room.

The Village of Cottage Grove, WI

Page 20 of 181

2027 Budget Request
Determine whether these spaces should be renovated, repurposed, or
decommissioned.
o Develop cost estimates and renovation recommendations necessary to make the
space functional and suitable for ongoing Village operations.
o Establish a prioritized timeline for implementation of any recommended
improvements.
Evaluate the feasibility and operational benefits of expanding the garage area at the
Municipal Services Building (MSB).
o Develop preliminary concepts and cost estimates for any recommended
expansion.
o Identify the preferred timing and phasing of improvements based on operational
needs, facility constraints, and available funding.
o



Staff recommend utilizing our current Architects (Engberg Anderson) for the project, and the
current estimate is $46,000 (attached/linked in meeting packet). Following feedback, the scope
may be adjusted, so for budgeting purposes we would propose a not to exceed budget of
$50,000.
2027 Vehicle & Equipment Replacement ($47,500)
IT Equipment (Scheduled replacement) ($47,500) – Replacement of about 11 workstations,
depending on economic factors. Network and cable room related infrastructure $20,000.
Total Fiscal Impact: $122,500
Administration Recommended funding sources:
Fund
Proposed Budget
Notes
Professional
Services;
Space Needs Study
410 – Capital
75,000
411 – Capital
47,500 IT Hardware replacement
Total $
122,500

The Village of Cottage Grove, WI

Page 21 of 181

To:

Village of Cottage Grove

From: Colonial Club Senior Activity Center
Melody Riedel, Executive Director
Date: September 28, 2026
Re:

Request for Municipal Support

On behalf of the Colonial Club, I submit the following information for your consideration as you
plan for your 2027 budget.
For the Village of Cottage Grove, in 2025 we provided services to 34 individuals and we are on
track to attain that for 2026. Those individuals received one or more of the following services:
Benefits Received in Hours

2022

2023

2024

2025

Case Management
Adult Day Center
Supportive Home Care/Respite
Care

232
629
251

258
149
336

230
382
284

124
883
288

Benefits Received in Numbers

2022

2023

2024

2025

Meals @ Colonial Club
Meals Delivered
Transportation (miles)
Residents coming to activities
Residents volunteering by hours

468
2798
5713
387
593

342
2844
4796
383
371

78
2270
283
390
400

159
2054
806
419
182

2026

Jan-Aug

117
359
217

2026

Jan-Aug

76
1635
587
347
141

Budget Justification

We are requesting $32,000 for 2027 from the Village of Cottage Grove, which is level funding
from 2026. Although the number of individuals served experienced a slight decrease during this
past year, we remain encouraged by the overall impact of our programs and services. Changes
in participation can be influenced by a variety of factors, including individual needs, health
circumstances, or transportation. Colonial Club continues to actively engage with individuals
and families, strengthen community partnerships, and identify opportunities to reach those
who may benefit from our services. We are hopeful that participants will increase in the coming
year as we continue to expand outreach, build awareness of our programs, and respond to the

Page 22 of 181

changing needs of the community. We greatly appreciate the continued support. This
investment provides stability and allows us to maintain essential services while working toward
reaching more individuals in the year ahead.
Total Colonial Club Service Report Comparison 2022-2026
(All Northeast Dane County municipalities which include: City & Town of Sun Prairie, the
Village & Town of Cottage Grove, Deerfield, Marshall, Medina, Bristol & Burke)
Year

2026Jan-Aug
2025
2024
2023
2022

Case
Adult
Management Day
(hours)
Care
(hours)
1,531
9,463
2,609
15,485
3,197
15,435
3,068
13,632
2,995
11,431

Meals

Supportive
Home Care
(hours)

23,112
37,791
36,356
37,030
36,800

1,007
1,831
2,166
2,355
2,403

Transportation Activities
(miles)
(# times
people
checked in
9,349
11,886
17,343
15,938
2,0055
12,919
25,203
11,097
28,176
10,739

Recap of the 2025, moving into 2026




Looking back on the past 2 years, the heart of our organization, our employees,
embraced changes in leadership and other employee changes across the organization.
First, we had the change of a new Executive Director; new Director of Services, and then
adding a new Director of Activities (and we just hired a new Director of Activities), a new
nutrition coordinator, new adult day center leaders, new supportive home care leader,
new case manager (and we just hired an additional case manager), and a new
supportive home care aide. Whew! We are excited about the welcoming our newest
team members, as they bring fresh ideas, enthusiasm, and a strong commitment to our
mission. We are grateful to have them on board and look forward to all we will
accomplish together.
Colonial Club, as well as other agencies, continue to struggle finding qualified and
trustworthy employees to work in the Supportive Home Care Program. Because of the
lack of workers, there continues to be a waitlist for this program.
A positive trend with our activities has developed over the past years. We have been
adding new activities to our calendar and increased the marketing through social media
and a variety of newsletters. We are getting better at capturing the number of people
coming in for activities. Through these efforts, our number of times people checking in
for activities has increased over the years.
Earlier in 2026 we retired our minivan, due to the repairs exceeding the actual value of
the vehicle. Therefore, we were unable to provide additional rides for our special
entertainers, meals and various activities.
Colonial Club will continue to provide the same exceptional services and activities.

Page 23 of 181

2026 Trends for Older Adults
•

•

In Wisconsin, the older adults are the fastest-growing demographic, with projections
showing people 65 and older reaching 1.3 million by 2030. Currently, there are 1 in 5
Wisconsinites that are now 65 or older. Nearly a quarter of older adults live in rural
areas and they are becoming more active in local advocacy.
The more active older adults are leaning towards community based, structured group
exercise, but lower impact options as they enjoy the social part of the classes. These
active folks are also giving up passive sightseeing tours and opting for high energy active
excursions, along with hands on volunteer work. They are also utilizing more physical
therapies and smart watches to track their progress.
The older adults with limited mobility are seeking ways for highly engaging low-impact
activities, such as online university courses or virtual book clubs or volunteering as
virtual tutors. They are relying on assistive smart home devices to maintain their aging
in place lifestyle.
Despite all of the positive activities of our older adults, the economic trends may curtail
some of their enthusiasm. The increasing food costs, increasing gas prices and a tight
local affordable housing market may dampen their spirits slightly.

Colonial Club will be monitoring these trends and continue to work towards the desired
needs or wants of our older adults. We have already taken strides to meet these trends by
offering group exercise classes, that are low impact, but focus on building strength. Colonial
Club is also offering more diverse active adventure excursions. Unfortunately, with the high
price of technology, we currently are unable to offer online options, but we provide online
resources from others as much as possible.
Thank you for your continued partnership and support for the older adults of Cottage
Grove. Colonial Club looks forward to continuing our mission of enhancing the well-being
and independence of older adults!

Page 24 of 181

2027 Budget Request
Meeting Date: 11/16/2026
Memo Date:

October 30, 2026

To:

Village Board

From:

Lisa Kalata, Village Clerk

Subject:

2027 – Clerk Budget Request

2026 Vehicle & Equipment Replacement ($23,000)
Election Equipment ($23,000) – The 2026 budget included $45,600 for planned replacement
of our DS200 with 6 new DS300s. Dane County subsequently informed the Village they would
cover 80% of the cost of new DS300s and Express Vote machines. The 2027 budget request
replaces/reallocates the 2026 $45,600 request with an alternative 2027 request for 6 DS300
($12,000), 4 Express Votes ($7,000), and 1 Badger Book Server ($4,000) totaling $23,000.
Total Fiscal Impact: $23,000
Administration Recommended funding sources:
Fund
411 – Capital
Total

$
$

Proposed Budget
Notes
23,000 Election Equipment
23,000

The Village of Cottage Grove, WI

Page 25 of 181

2027 Budget Request
Meeting Date: 11/16/2026
Memo Date:

October 30, 2026

To:

Village Board

From:

Eric Lang, EMS Chief

Subject:

2027 – Deer-Grove EMS Budget Request

Operating Requests ($62,599 increase):
For additional budget context please see approved Deer-Grove Commission approved budget.
Capital Requests ($91,521):
Planned purchase of Chassis ($80,000), Power Cot ($31,500), Load system ($34,000), and
Stairchair ($5,500). This purchase is recommended to be paid using fund balance.
The following have been added to the memo by Village Staff to Provide additional
financial context:
Request
Capital
Operating

Total

2027

91,521
732,715
824,236

2026

Increase/(Decrease)
- $
91,521
670,116
670,116

62,599
154,120

Total Fiscal Impact as recommended by the Budget Review Committee/Village Board
Budget Workshop: $824,236
Administration Recommended funding sources:
Fund
100 – General
N/A
Total

Proposed budget
Notes
$
732,715 2027 assessment
91,521 Deer-Grove Capital Purchase utilizing fund balance
$
824,236

The Village of Cottage Grove, WI

Page 26 of 181

DATE:

September 17, 2026

The 2027 DGEMS budget as approved by the EMS Commission has no adjustments to district
staffing.
All budget categories were evaluated and adjusted for their actual expenses. Reductions were made,
where able, and increases were kept to the least amount projected to maintain a minimal impact.
THESE ARE THE APPROVED CHANGES COMPARED TO THE 2026 BUDGET:

EXPENSES
#720 WAGES
• Agreed upon increases from CBA used to calculate FTE wages
• Pay increase for the casual staff group to $25.50. Regional pay is variable for casual staff; this
rate will keep us in line and is still under entry level full-time paramedic pay at $25.92.
#721 HEALTH INSURANCE
• Rates have already been finalized, this is an accurate number
• Adjusted for staff actuals
#722 WORKERS COMPENSATION
• Adjusted for actuals
#723 RETIREMENT; #724 EMPLOYER’S FICA
• Adjusted for staff actuals
#734 OVERTIME (scheduled)
• Adjusted for staff actuals
#735 EMT STIPEND
• Decreased for actual projected amount usage
#736 LIFEQUEST BILLING
• Expected fee for service increased due to anticipated increase in reimbursement
#740 OFFICE EQUIPMENT
• Minor increase in the cost of equipment rental and usage
#742 OFFICE SUPPLIES
• Minor increase to keep pace with usage and price increases
#770 COMMUNICATIONS
• Minor increased due to added cost of phones services and dispatching access
#775 INFORMATON TECHNOLOGY
• Increase due to raised rates for scheduling, learning management, and patient care reporting
platforms.
• Increase in the cost of Adobe access for Admin Staff
• Planned replacement of staff computers
#840 EQUIPMENT (NON-DISPOS)
• Decreased for actual projected amount usage and shift of Zoll maintenance plan to #842
18

Page 27 of 181

#842 EQUIPMENT MAINTENANCE
• Increase in the cost of the Stryker Cot/Power load and Zoll maintenance contracts
#845 CAPITAL PURCHASE
• Planned replacement of the 2017 ambulances, phase one.
• These funds will be transferred from DGEMS unassigned fund balance.
#850 MEDICAL SUPPLIES
• May increase to maintain supply needs and higher run volume- Will look at the trend or
ability to adjust for September commission meeting
#870 INSURANCE/BUSINESS
• Increased due to higher actual costs
#871 GROUP LIFE INSURANCE
• Increased due to actual cost of the benefits provided to staff
#880 LEGAL
• Unchanged- May need additional discussion depending upon IGA edit results
#881 ACCOUNTING
• Increased annual audit charge
#899 ADMISTRATIVE EXPENSES
• Increase due to the cost of the QuickBooks

SERVICE REVENUE –
EXPECTED INCREASES:
2026
Projected 2027
Estimated Gross Run Fees
$1,150,000
$1,225,000
+$75,000
**Annualization of the 2026 ambulance run fees (#620) will project revenue at 1,223,000, which
will make this number easily attainable with the expected increase in run volume and an increase
in ambulance billing rates.**
Interest
$20,000.00
$25,000.00
+$5,000
Contracted Revenue (T of DF)
$94,172.53
$106,728.87
+$12,556.34
Contracted Revenue (T of PS)
$77,104.88
$87,385.53
+$10,280.65
TOTAL +$102,836.99

Page 28 of 181

2027 DGEMS Budget
As approved by the Deer Grove EMS Commission on

Line
Item #
720
721
722
723
724
725
726
728
734
735
736
740
742
770
775
790
791
810
820
825
829
831
840
842
845
850
852
860
870
871
872
878
879
880
881
898
899

Description
WAGES
HEALTH INSURANCE
WORK. COMP.
RETIREMENT
EMPLOYER'S FICA
STAFF CONT. EDUC.
TRAVEL/MILEAGE REIMBURS
MEDICAL DIRECTOR FEE
OVERTIME
EMT STIPEND
LIFEQUEST BILLING
OFFICE EQUIPMENT
OFFICE SUPPLIES
COMMUNICATIONS
INFORMATION TECHNOLOGY
PUBLICITY&ADVERTISING
TRAINING CENTER (EXPENSE)
EMT RECOGNITION
EMT CONT EDUC.
CHIEF CONTINUING EDUC.
VEHICLE MAINTENANCE
FUEL
EQUIPMENT (NON-DISPOS)
EQUIPMENT MAINTENANCE
Capital Purchase
MEDICAL SUPPLIES
TRAINING MEDICAL SUPPLIES
EMT CLOTHING
INSURANCE/BUSINESS
GROUP LIFE INSURANCE
UNEMPLOYMENT INSURANCE
COMMUNITY MEDIC PROGRAM
HEALTH AND SAFETY
LEGAL
ACCOUNTING
BUILDING AND GROUNDS
ADMINISTRATIVE EXPENSES
TOTAL EXPENSES
Estimated Ambulance Run Fees
Less: Overdue Run Fees
Net Run Fees
Training Center Income
Contracted Revenue (T of DF)
Contracted Revenue (T of PS)
Transfer from undesignated fund balance
Interest
Special Event Fees
TOTAL SERVICE REVENUE
Donations
Grant Revenue

2026
2026 Percentage
Contribution
58.57% $
670,116.08
24.63% $
281,836.68
16.80% $
192,169.83
100% $ 1,144,122.59

Population

2026 Population
9,763
3,845
2,690

2026 Pop %
59.90%
23.59%
16.51%

Equalized Value
VCG
TCG
VDF

2026 Equalized Value
1,886,285,900
815,839,400
426,018,300

2026 Eq Val %
60.30%
26.08%
13.62%

Calls for Service
VCG
TCG
VDF

582
212
212

VCG
TCG
VDF

8/11/2026

2023

$
$
$
$
$
$
$

MUNICIPAL CONTRIBUTIONS

Municipality
V. Cottage Grove
T. Cottage Grove
V. Deerfield
TOTALS

2026 DGEMS
Budget
$
1,258,700.00
$
282,200.00
$
33,800.00
$
201,100.00
$
112,700.00
$
12,700.00
$
500.00
$
12,000.00
$
257,100.00
$
16,000.00
$
72,000.00
$
2,090.00
$
1,250.00
$
7,850.00
$
17,810.00
$
2,000.00
$
2,000.00
$
2,000.00
$
5,500.00
$
1,500.00
$
25,000.00
$
25,000.00
$
5,000.00
$
8,700.00
$
$
60,000.00
$
1,000.00
$
20,100.00
$
16,000.00
$
2,100.00
$
4,000.00
$
300.00
$
2,800.00
$
5,000.00
$
11,200.00
$
3,500.00
$
3,500.00
$
2,494,000.00

1,150,000.00 $
$
$
3,000.00 $
94,172.53 $
77,104.88 $
20,000.00 $
3,000.00 $
1,347,277.41 $

748,495.77
(23,851.67)
724,644.10
1,862.00
94,172.53
38,552.44

1,144,122.59 $

1,144,122.59

2027 Percentage
60.61%
23.49%
15.90%
100%

Proposed 2027
Difference
Difference
DGEMS Budget
($)
(%)
$ 1,345,500.00 +$86,800.00
+6.90%
$
324,300.00 +$42,100.00
+14.92%
$
35,300.00 +$1,500.00
+4.44%
$
202,600.00 +$1,500.00
+0.75%
$
119,600.00 +$6,900.00
+6.12%
$
12,700.00
+$0.00
+0.00%
500.00
+$0.00
$
+0.00%
$
12,000.00
+$0.00
+0.00%
$
274,000.00 +$16,900.00
+6.57%
$
15,000.00 -$1,000.00
-6.25%
$
72,000.00
+$0.00
+0.00%
$
2,360.00
+$270.00
+12.92%
$
1,500.00
+$250.00
+20.00%
$
7,930.00
+$80.00
+1.02%
$
20,280.00 +$2,470.00
+13.87%
$
2,000.00
+$0.00
+0.00%
$
2,000.00
+$0.00
+0.00%
$
2,200.00
+$200.00
+10.00%
$
6,200.00
+$700.00
+12.73%
$
1,500.00
+$0.00
+0.00%
$
25,000.00
+$0.00
+0.00%
$
30,000.00 +$5,000.00
+20.00%
$
4,300.00
-$700.00
-14.00%
$
10,900.00 +$2,200.00
+25.29%
$
+$0.00
#DIV/0!
$
62,000.00 +$2,000.00
+3.33%
$
1,000.00
+$0.00
+0.00%
$
20,100.00
+$0.00
+0.00%
$
19,500.00 +$3,500.00
+21.88%
$
2,500.00
+$400.00
+19.05%
$
4,000.00
+$0.00
+0.00%
$
300.00
+$0.00
$
2,800.00
+$0.00
+0.00%
$
5,000.00
+$0.00
+0.00%
+$800.00
$
12,000.00
+7.14%
$
3,500.00
+$0.00
+0.00%
$
5,100.00 +$1,600.00
+45.71%
$ 2,667,470.00 +$173,470.00
+6.96%
$

1,200,000.00

$
$
$
$
18,929.39 $
1,650.00 $
879,810.46 $

3,000.00
106,728.87
87,385.53
25,000.00
3,000.00
1,425,114.40

2027 Contribution
$
753,020.61
$
291,830.15
$
197,504.84
$ 1,242,355.60

1,242,355.60

Difference
+$82,904.52
+$9,993.47
+$5,335.02
+$98,233.01

% change
12.37%
3.55%
2.78%
8.59%

Total 2026 Averages
VCG
60.61%
TCG
23.49%
VDF
15.90%

2024
685
211
176

2026 YTD Thru
July
$
656,868.89
$
162,545.88
$
19,477.90
$
109,348.96
$
59,427.05
$
4,339.33
$
$
9,000.00
$
140,670.81
$
7,974.00
$
37,004.33
$
1,048.70
$
426.89
$
4,658.57
$
14,041.02
$
1,186.04
$
1,194.90
$
1,903.75
$
1,396.93
$
1,038.12
$
7,782.53
$
16,601.12
$
632.74
$
8,417.46
$
$
30,325.78
$
62.17
$
6,082.61
$
18,309.75
$
1,274.48
$
$
$
2,252.69
$
7,905.00
$
11,150.00
$
1,818.40
$
6,015.88
$ 1,352,182.68

Page 1

2025
681
233
168

3-year Average
649
219
185

3-year call %
61.63%
20.80%
17.57%

Page 29 of 181

2027 Budget Request
Meeting Date: 11/16/2026
Memo Date:

October 30, 2026

To:

Village Board

From:

Nick Archibald, Fire Chief

Subject:

2027 – Fire Budget Request

Operating Requests ($30,821 increase)
Cottage Grove Fire - For additional budget context please see approved Cottage Grove Fire
approved budget. JFC recommended reducing the legal line by $2,500.
Cost previously covered by association ($6,684) – Village portion of operating cost
previously covered by Fire Department Inc. This includes payroll, accounting, and legal fees
(specific to labor related to compensation)
Capital Request ($93,675) – Tires for Brush 1 ($7,000), Chainsaws/Saws/Batteries/Chargers
($8,800), SCBA facepiece fit testing Machine ($13,385), and Command Vehicle ($105,000). The
Village cost share is 69.81% or $93,675.
The following has been added to the memo by Village Staff to Provide additional financial
context:
Type
Capital
Operating

$
Total

2027

93,675
245,452
339,127

2026

15,824
214,631
230,455

Increase/(Decrease)
$
77,851)
30,821)
$
108,672)

Total Fiscal Impact as recommended by the Budget Review Committee/Village Board
Budget Workshop: $339,127
Administration recommended funding sources:
Fund
100 – General
410 - Capital
411 – Capital
Total

$
$

Proposed Budget
Notes
183,452 Requested operating expenses
62,000 Fire dues eligible/Misc capital
93,675 Various
339,127

The Village of Cottage Grove, WI

Page 30 of 181

Cottage Grove Volunteer Fire Department Inc.
4030 CTH N, Cottage Grove, WI 53527
608-839-4343
www.cottagegrovefire.org

9/22/2026
Re: Budget 2027
Joint Fire Commission Members,

The fire department is requesting a 2027 Operating Budget of $$354,100.00. This is an increase of $28,575.00 from
2026. Attached are a copy of the operating budget along with an explanation of the changes from the 2026 to the 2027
Budget.

The Department is requesting FOUR Capital Budget Items for 2027 for a total of $134185.
The first item is replacement tires for Brush 1. Tires on all apparatus are replaced every seven years per NFPA and
municipal input. The current tires will reach seven years in 2027. The cost of this item is $7000.

The second item is to replace all chainsaws and cutoff saws with battery saws. The current saws are approaching end of
life. This capital budget item includes purchasing two chainsaws, four cutoff saws, batteries, and chargers to replace all
current inventory of saws. The cost of this item is $8800.

The third item is to purchase an SCBA facepiece fit testing machine. This was an unplanned capital item. See the memo
describing this item and the reasoning it was unplanned. This item includes the machine, adapter for Scott SCBA
facepieces, and a 5-year warranty. The cost of this item is $13,385.

The fourth item is to purchase a command vehicle, replacing CGC1. CGC1 will move to a support vehicle, retitled CGC2
for inspections, public education, and events. The current CGC1 is approximately 15 years old, coming to a reserve type
status making less appropriate for emergency response roles. CGC1 currently responds on average to approximately
80% of all incidents. CGC1 was originally planned for purchase in 2030, but due to usage amount and future staffing
models, this purchase plan is being advanced now to accommodate needs. The cost of this item is $105,000.

1
22

Page 31 of 181

Cottage Grove Fire Department 2027 Operating Budget
2026

2027

51210 Apparatus
Apparatus Maintenance
Apparatus Repairs
Total

$10,000.00
$35,000.00
$45,000.00

51220 Fuel
Fuel
Total

$12,000.00
$12,000.00

$16,000.00
$16,000.00

51240 Equipment Expense
Turnout Gear and Other PPE
ASIM Safety Equipment
Fire Hose and Fittings
Fire Foam
Batteries
Bloodbourne Pathogens Supplies
Handtools and Electronic Dectectors
Miscellaneous Supplies
Oil Dry
Uniforms
Total

$25,000.00
$0.00
$6,000.00
$1,000.00
$1,000.00
$500.00
$3,900.00
$1,250.00
$1,000.00
$5,000.00
$44,650.00

$25,000.00
$8,900.00
$6,000.00
$1,000.00
$1,000.00
$500.00
$3,900.00
$1,250.00
$1,000.00
$5,000.00
$53,550.00

51250 Telephone and Internet
Landline and Internet
First Net
Total

$1,600.00
$6,300.00
$7,900.00

51260 Insurance
Workers Comp
Accident and Sickness
Vehicles and Equipment
Employee Assistance Program
Total

$8,500.00
$5,500.00
$15,000.00
$1,500.00
$30,500.00

51270 Personnel Pay
Officer Pay
Firefighter Training Pay
Sunday Duty Pay
Pay per Call
Total

$31,200.00
$21,000.00
$5,000.00
$58,000.00
$115,200.00

$33,600.00
$21,000.00
$5,000.00
$58,000.00
$117,600.00

51280 Training and Safety Expense
Certifications and Classes
Props, lumber, and materials

$5,250.00
$4,000.00

$5,250.00
$4,000.00
23

Page 32 of 181

Total

$9,250.00

51300 Personnel and Records Expense
First Due Fire Records System
Helmet Shields
Accountability Tags and Locker Tags
Annual Drug Testing
Annual Physical Evaluations
Accounting Fees
Payroll
Legal Fees
Total

$11,000.00
$600.00
$3,500.00
$3,000.00
$11,800.00
$0.00
$0.00
$0.00
$29,900.00

$12,000.00
$600.00
$3,500.00
$3,000.00
$11,800.00
$2,300.00
$3,200.00
$5,000.00
$41,400.00

51310 Fire Prevention
Public Outreach Supplies
Public Education Events
Total

$5,500.00
$1,500.00
$7,000.00

51320 Fire Inspections
Inspection Supplies
Total

$500.00
$500.00

51330 Fire Chief Expense
WSFCA Membership
DCFCA Membership
Other Chief Association Memberships
Wisconsin Firefighters Association
Total

$100.00
$500.00
$400.00
$0.00
$1,000.00

$100.00
$500.00
$400.00
$1,575.00
$2,575.00

51340 Maintenance Contracts
SCBA Flow Testing
Extrication Tools
Fire Extinguishers
Breathing Air Compressor
Breathing Air Samples
Pagers and Radios
Aerial Annual Inspection
Ground Ladder Inspection
MDT CAD Licensing
MDT VPN Licensing
Fire Hose Testing
Total

$3,000.00
$1,400.00
$425.00
$1,000.00
$1,000.00
$1,000.00
$2,600.00
$500.00
$3,200.00
$2,500.00
$6,000.00
$22,625.00

$3,000.00
$1,400.00
$425.00
$1,000.00
$1,000.00
$1,000.00
$2,600.00
$500.00
$3,200.00
$2,500.00
$6,200.00
$22,825.00

Total Operating Budget
Previous Year Operating Budget
Total Increase

$325,525.00
$228,725.00
$96,800.00

$354,100.00
$325,525.00
$28,575.00

Page 33 of 181

Fire Inspections Village of CG
Fire Inspections Town of CG
Fire Inspections Town of PS

$4,500.00
$1,000.00
$1,000.00

Page 34 of 181

Cottage Grove Volunteer Fire Department Inc.
4030 CTH N, Cottage Grove, WI 53527
608-839-4343
www.cottagegrovefire.org

Cottage Grove Fire Department 2027 Budget Explanation
Fuel- Increased due to current fuel price uncertainty.
ASIM Safety Equipment- Added funds to purchase vests and helmets for managing ASIM Incidents.
Officer Pay- Adjusted to reflect number of officers and workload.
First Due- Cost increases annually.
Accounting Fees- Accounting firm that manages the departments finances. Added to budget per Cameron and Kim’s
recommendations. Previously these fees were paid by the Association. Cameron and Kim told us to move this to the
municipal budget since it is an operating cost.
Payroll- Payroll service for issuing pay to staff. Added to budget per Cameron and Kim’s recommendations. Previously
these fees were paid by the Association. Cameron and Kim told us to move this to the municipal budget since it is an
operating cost.
Legal Fees- Added to budget per Cameron and Kim’s recommendations. Previously these fees were paid by the
Association. Cameron and Kim told us to move this to the municipal budget since it is an operating cost.
Wisconsin Firefighters Association- Membership for all members. Was previously paid by the association. Moved to
municipal budget since it is an operating expense.
Fire Hose Testing- Increased to account for new increased price from vendor.

Page 35 of 181

2027 Budget Request
Meeting Date: 11/16/2026
Memo Date:

October 30, 2026

To:

Village Board

From:

JP Villavicencio, Library Board President

Subject:

2027 – Library Budget Request

Overview: The Library Board shapes the future of library services for the Village. Our primary
responsibility is to oversee the strategic direction, development, and assurance of access to
quality library resources, programs, and services for all residents. Free 1,2,3 library programming
remains central to our mission; these offerings include literacy-based educational, STEAM, and
cultural opportunities that enrich the entire Cottage Grove community.
In 2026, we continued to expand our calendar of programs while maintaining strong attendance
and community engagement. The growth of Tween Scene, along with sustained participation in
programs for children, families, and adults, reflects the continued demand for free library
services within the Village. This progress has been supported by continued investment in
programming, outreach, and partnerships that help us bring services closer to residents.
For the 2027 fiscal year, the Library Board requests that the Village maintain the 2026 allocation
for core library programming. The increase in the salary line reflects the Village wide cost of
living adjustment and two additional staff hours per week needed to operate the pilot library
materials drop box. The request also includes mileage reimbursement for the delivery of
returned materials. Finally, we request that the Village Board transfer the remaining $25,000
from the original $150,000 Amazon donation into the Library Fund.
Justification
1. Sustaining Program Excellence and Tween Growth
Our programming has become a cornerstone of community life in Cottage Grove. In 2026, we
offered a mix of early literacy programs, tween and teen engagement activities, adult learning
opportunities, and intergenerational events. These included:
• Early literacy initiatives such as storytimes and music-based learning.
• Village wide events like the All Community Read, fostering shared experiences.
• Seasonal and thematic programs, such as our STEAM series, summer reading kick offs,
virtual lunch and learns, UW-Madison Badger Talks, and Historical Society
presentations, that connect residents to broader cultural and educational themes.
Tween Scene is one example of this growth. Since launching in late 2025, it has become a
successful monthly program, with average attendance increasing by about 70 percent. This
growth demonstrates the demand for consistent programming designed specifically for tweens.
WI Stat 43.52(2)
https://dpi.wi.gov/sites/default/files/imce/libraries/Publib/Gov-Admin/2020TrusteeEssentials.pdf
3
https://wvls.org/charging-fees-for-library-programs/
1
2

The Village of Cottage Grove, WI

Page 36 of 181

2027 Budget Request
Maintaining our core programming allocation ensures these offerings remain free, high quality,
and accessible to all.
2. Library Materials Drop Box Pilot
The Library Board is working with Dane County Library Service to establish a pilot drop box for
returned library materials in the Village. The drop box would give residents another local return
option when they are unable to use the Village’s scheduled Bookmobile stops. Dane County
Library Service supports the pilot but does not have the staffing capacity to collect the returned
materials. Under the proposed arrangement, the Village’s Programming and Outreach Specialist
would collect the materials and deliver them to a participating library.
The Library Board requests two additional staff hours per week and reimbursement for the
mileage required to complete these deliveries. During the pilot, the Board can track the number
of items returned, staff time, mileage, and any operational challenges. Those results will provide
a practical basis for deciding whether and how the service should continue after the pilot.
3. Transfer of the Remaining Amazon Donation
When Amazon broke ground on its Cottage Grove facility, it donated $150,000 to the Village
and indicated that the primary purpose of the donation was to support library services. Of that
amount, $125,000 was directed to the inclusive playground project with the Miracle League at
Bakken Park. The Library Board requests that the Village Board transfer the remaining $25,000
into the Library Fund. This transfer would preserve the remaining balance for library services
and honor the stated intent of the donation.
4. Contingency for External Funding Gaps
Several of our signature programs are partially supported by grants and donations. While we
actively pursue these external sources, maintaining our current budget provides a safeguard
should any of these funds lapse, ensuring no disruption to valued programs.
5. Commitment to Inclusion
We remain dedicated to diversity, equity, inclusion, accessibility, and belonging in our
programming. Continued funding supports initiatives that welcome all residents, including
historically underserved groups, and ensures our events reflect the richness of our community.
Fiscal Responsibility
By maintaining last year’s allocation for core programming, the Library Board is demonstrating
fiscal prudence while protecting the community’s access to library services. The requested
personnel increase reflects the Village wide cost of living adjustment and two additional staff
hours per week for the drop box pilot. We will continue to seek supplemental funding through
grants, sponsorships, and donations to enhance, rather than replace, programs supported by
the Village budget.
The Library Board is also working with the Village Finance Department to revise the budget
documents so they clearly identify grants and donations received and the expenditures

The Village of Cottage Grove, WI

Page 37 of 181

2027 Budget Request
supported by each source. This will make it easier for the Board and the public to distinguish
Village funding from grants and donations and understand how those funds are used.
Sustaining Our Momentum
The Library Board is proud of the role we play in making Cottage Grove a vibrant, connected,
and informed community. With continued Village support, we can sustain the momentum we
have built, preserve the quality and accessibility of our programs, and ensure that residents
continue to benefit from the services they value.
Total Fiscal Impact as recommended by the Budget Review Committee/Village Board
Budget Workshop $29,000:
Administration Recommended funding sources:
Fund
204 – Library
410 – Capital
Total

Proposed budget
Notes
$
4,000 Additional 2 hours per week
25,000 Transfer to Library fund**
$
29,000

The Village of Cottage Grove, WI

Page 38 of 181

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Page 39 of 181

2027 Budget Request
Meeting Date: 11/16/2026
Memo Date:

October 30, 2026

To:

Village Board

From:

Sean Brusegar, Director of Parks, Recreation & Forestry

Subject:

2027 – Parks, Recreation, and Forestry Budget Request

Operating Requests:
Forestry ($12,000 increase) – The Forestry Division currently has one dedicated staff member
responsible for managing the Village's urban tree canopy. The Parks, Recreation & Forestry
Department is requesting funding for a seasonal forestry position to assist the Village Forester
in managing more than 3,500 terrace and park trees.
This position would provide up to 1,100 additional hours of forestry management annually,
allowing the Village to increase tree maintenance, inspections, pruning, and overall
management of the urban canopy.
Insurance recovery carryover – The Village received $8,017.89 due to the destruction of a
mature New Horizon Elm tree on Oak Street in July of 2025. This money has been designated
for general tree replacement throughout the Village. We will be using a portion of that money for
a Fall 2026 plant. The remaining amount, roughly half, is planned to be utilized in 2027.
Capital Requests:
Park Development Fund ($25,000)
Bakken Park Playground Removal ($25,000) – This is a carryover request from the 2026
budget. The project would involve carefully removing and harvesting usable components from
the existing Bakken Park playground for repurposing. Stand-alone equipment, such as swings,
teeter-totters, and spring riders, would be salvaged and reused at other Village parks when
feasible. Other usable components would be repurposed for park projects, including picnic table
repairs and other community uses.
Capital Projects Fund ($20,000):
Engineered Wood Fiber (Playground Wood Chips) ($10,000) – With the exception of
Community Park, Huston Park, and Shady Grove Park, Village playgrounds utilize Engineered
Wood Fiber (EWF) as their safety surfacing. Over time, EWF breaks down and loses its
effectiveness as a protective surface. This recurring request would provide funding to replenish
EWF at a selected number of playgrounds.
ADA ($10,000) – This recurring request allows the Village to continue to address ADA
deficiencies in parks and open spaces.

The Village of Cottage Grove, WI

Page 40 of 181

2027 Budget Request
2027 Vehicle & Equipment Replacement (CP: $197,000):
Slope Mower ($85,000) – Slope Mower provides adequate wheelbase to allow for mowing
slopes up to 30%, whereas current equipment at the recommendation of insurance is limited to
15%. The Village currently has slopes that exceed 25%. This machine would also be utilized
during snow removal operations on trails and sidewalks.
Huston Park Baseball Field Renovation ($20,000) – The Huston Park baseball field is the
most used in the Village. Over time, the field is showing drainage and maintenance issues
which in turn can lead to unsafe play. A renovation of this field would provide an improved play
surface with better drainage and act as preventative maintenance that may require a larger
commitment in the future.
Fireman’s Park Drive Repair ($35,000) – This project would address the 2 main areas of the
drive that are in disrepair. The project would not address any infrastructure improvements.
These can be addressed should the Village choose to master plan the entire park.
Fireman’s Park Baseball Field Renovation ($12,000) – Fireman’s Park is the home to the
Village’s only full-size baseball field. Each spring, summer and fall, over 100 games and
practices are played on the Village’s only full size (90’ base lengths) baseball field. High usage
fields require periodic maintenance outside of the normal day to day maintenance to prevent
injury and provide playability. The project would re-grade the infield to allow for an improved
play surface with better drainage and act as preventative maintenance that may require a larger
commitment in the future.
Willow Run Park Playground Surfacing Improvement ($26,000) – Much of Willow Run Park
is situated in an area that collects stormwater runoff. A 1,200 square foot area that contains the
2yr old to 5yr old play area washes out even with moderate rain. Replacing the EWF (wood
chips) with poured in place surfacing would eliminate this recurring maintenance issue.
Bakken Pickleball Courts Kiosk/Message Board ($4,000) – The Bakken Park pickleball
courts have daily and weekly events that are promoted via social media and signage that is
secured to the chain link fencing. A central message board/kiosk would allow us to promote
events in one central, organized location.
Community Park Pickleball Court Windscreen ($15,000) – The Community Park Pickleball
Courts currently do not have anything that prevents wind from obstructing play. Windscreen
slats would be purchased (like the ones at Bakken Park PB/tennis courts) and installed to
provide more shelter and playability of the courts during stronger wind days.
Total Fiscal Impact: $254,000
Parks, Recreation, & Forestry Committee prioritized funding the following projects 1 - Slope
Mower, 2 – Huston Park Baseball Field, 3 - Fireman’s Park Driveway, 4 - Willow Run Park
Playground Surface, 5 – Fireman’s Park Baseball Field Renovation, 6 – Community Park
Pickleball Court Windscreen, 7 – Bakken Pickleball Courts Kiosk/Message Boards. The
Committee further recommended the Willow Run Park Playground Surface as the ADA project,
effectively reducing the total capital request by $10,000.

The Village of Cottage Grove, WI

Page 41 of 181

2027 Budget Request
Administration recommends reducing the department’s requests outlined above as follows:
• Remove the Community Park pickleball court windscreen project. This item was
previously removed from the 2026 budget during the Village Board’s budget review
process and is therefore not recommended for inclusion in the 2027 budget.
• Reduce the Vehicle and Equipment allocation to reflect the use of $10,000 in ADA funds
for the Willow Run surface improvement project. This adjustment allows the project to be
funded from a more appropriate source while reducing the amount required from the
Vehicle and Equipment Replacement Program.
These recommended adjustments help align the proposed budget with prior Board direction and
available funding sources while maintaining support for the Village’s overall capital improvement
priorities.
Budget Review Committee recommended the following:
• Remove Bakken Pickleball Courts Kiosk/Message Board ($4,000) and reallocate to
Beautification (Public Works and Utilities)
Village Board Budget Workshop added the following:
• Increased tree planting supplies by $7,500
Revised Fiscal Impact: $232,500
Administration Recommended funding sources:
Fund
100 – General
205 – Park Dev
410 – Capital
411- Capital
Total

$
$
$
$
$

Proposed Budget
19,500
25,000
20,000
168,000
232,500

Notes
Forestry PT Hours and supplies
Playground removal
ADA and Woodchips
Vehicle and Equipment

Alternate Proposal for Fireman’s Park Drive ($225,000) – Replace all (from Reynolds Street
to Grove Street) blacktop, water service and address stormwater/drainage issues.
This proposal is not recommended. These larger scale improvements can be addressed should
it be determined that a master plan for Fireman’s Park is needed.

The Village of Cottage Grove, WI

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2027 Budget Request
Meeting Date: 11/16/2026
Memo Date:

October 30, 2026

To:

Village Board

From:

Chief Mark W. Garry II, Police Chief

Subject:

2027 – Police Department Budget Request

Introduction
These requests are aligned with the Cottage Grove Police Department 5-Year Strategic Plan for
2026-2030, which identifies rapid community growth, increased calls for service, investigative
complexity, traffic safety, technology reliability, training, transparency, and workforce
development as core priorities. The 2027 budget requests are intended to translate those
strategic priorities into actionable staffing, equipment, technology, and facility investments.
Operating Requests ($199,800):
This section has been revised following the budget review committee for clarity.
Additional Detective, 1 FTE to 2 FTE ($76,000) – A second detective will improve follow-up
investigations, reduce delays in case review, strengthen evidence coordination, and allow patrol
officers to return more quickly to proactive patrol duties. Current investigative demands require
timely attention to crimes involving fraud, theft, domestic violence, sensitive victim interviews,
digital evidence, drug activity, and other cases that require specialized follow-up beyond the
initial patrol response. The request is to hire for July 1, 2027.
Additional Patrol Officer, 13 FTE to 14 FTE ($109,800) – The request aligns with the Strategic
Plan’s workforce objective of establishing a data-driven staffing baseline in response to the
documented increase in calls for service and projected community growth. With additional patrol
resource the department could implement three officer shift minimums. The request is to hire for
January 1, 2027.
Part-Time (.5 FTE) Support Service Specialist ($14,000) – The Police Department is
requesting implementation of a part-time support services employee working 20 hours per week
effective July 1, 2027. This position will provide administrative and operational support in
records processing, data entry, public counter assistance, case file preparation, evidencerelated documentation, citation and report workflow support, and other essential support
functions.
The justification for this request is that sworn officers and command staff increasingly spend
time completing tasks that can be handled more efficiently by trained support personnel. A parttime support services employee will improve internal workflow, reduce administrative backlogs,
strengthen records accuracy, and allow sworn staff to focus on patrol, investigations, traffic

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2027 Budget Request
safety, community engagement, and emergency response. (Strategic Plan Goal 2: Optimize
Resources and Infrastructure and MAG 2.2)
•
•
•
•

Improves the timeliness and accuracy of records processing and report management.
Provides consistent support for public-facing administrative functions.
Reduces sworn staff time spent on administrative tasks that do not require a law
enforcement officer.
Supports the transition into the new police facility and the expanded operational needs
associated with that facility.

The July 1 start date provides a measured implementation schedule and allows the department
to align onboarding, training, workstation needs, and budget impact with the second half of the
fiscal year.
Estimated 2027 Cost: $199,800 for the second detective assignment, two patrol officers, and
the part-time support services employee, including estimated wages, benefits, training, and
onboarding costs. Impact of split. Full year cost if hired as of January 1 would be $296,000.
2027 Vehicle & Equipment Replacement ($334,500)
Two New Squad Cars ($170,000) – The department is requesting two new squad cars for 2027
as part of the continued fleet replacement plan. Regular replacement of marked patrol vehicles
is essential to maintaining a safe, reliable, and professional fleet that can support emergency
response, routine patrol, traffic enforcement, prisoner transport, and community policing
functions. This includes vehicle purchase, emergency lighting, radios, graphics, computers,
prisoner transport equipment, and upfitting.
The rationale for the request is to avoid excessive mileage, reduce maintenance costs, limit
vehicle downtime, maintain safe operating condition, and ensure officers have dependable
vehicles equipped for modern policing needs.
•
•
•

Maintain fleet reliability and reduce the risk of unexpected breakdowns during patrol or
emergency response.
Support officer safety through modern safety features and properly functioning
emergency equipment.
Preserve operational readiness by ensuring patrol vehicles remain available, properly
equipped, and cost-effective to operate.

When available and operationally appropriate, the department will continue to evaluate hybrid
vehicle options to balance performance, reliability, fuel savings, and environmental
responsibility. (Strategic Plan Goal 1: Enhance Operational Efficiency and Community-Centered
Policing and Goal 2: Optimize Resources and Infrastructure, MAG 1.1, 1.3, and 2.2)
Replacement of Agency Long Weapons/Rifles 12 ($30,000) – Replacing the department’s
agency long weapons is requested to maintain officer safety, reliability, consistency, and

The Village of Cottage Grove, WI

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2027 Budget Request
readiness. The department is requesting replacement of 12 rifles to ensure issued long
weapons meet current operational standards and can be supported through standardized
training, maintenance, parts, optics, and accessories. Purchase includes weapon platforms,
optics, slings, lights, magazines, accessories, and related setup costs.
The justification for replacement includes mechanical wear, evolving equipment standards, the
need for common platforms across the agency, and the importance of giving officers reliable
tools during high-risk incidents. Standardized rifles also improve training consistency and
reduce long-term maintenance complexity. (Strategic Plan Goal 3: Personnel Development and
Workforce Excellence, MAG 3.2)
•
•
•

Improves reliability and reduces the risk of weapon failures during critical incidents.
Allows consistent training, qualification, inspection, maintenance, and deployment
procedures.
Supports officer safety and public safety by ensuring agency long weapons remain
modern, serviceable, and mission-ready.

Implementation of Force-on-Force Firearms Training Weapons and Safety Equipment 8
($15,000) – The department is requesting implementation of force-on-force firearms training
equipment, including 8 simulation training weapons and corresponding sets of safety
equipment. This equipment will allow officers to participate in realistic, scenario-based training
that cannot be safely replicated with duty firearms or traditional range training alone. Purchase
includes force-on-force training weapons and sets of required safety equipment, including
protective masks, throat/neck protection, groin protection, gloves, marking cartridges,
conversion/support gear, and initial instructor/training supplies.
The rationale for this request is to improve decision-making, communication, de-escalation,
suspect control, room movement, contact-and-cover tactics, and judgment under stress. Forceon-force training provides a controlled environment where officers can practice critical skills with
immediate feedback, improving both officer safety and community outcomes. (Strategic Plan
Goal 3: Personnel Development and Workforce Excellence, MAG 3.2)
Upgrade of Bicycle Unit with E-Bikes 2 ($12,000) – The department is requesting two e-bikes
to upgrade the bicycle unit. E-bikes will improve mobility, expand patrol coverage, and allow
officers to respond more quickly during community events, trail patrols, parks patrols, downtown
or neighborhood details, and situations where a squad car is less practical. Purchase includes
bikes, lights, bags/racks, helmets, safety equipment, maintenance supplies, and patrol
accessories
The justification is that e-bikes serve as a practical force multiplier by improving officer visibility,
approachability, response time, and patrol efficiency while reducing physical fatigue during
longer deployments. They also support community engagement by placing officers in a more
accessible patrol posture. (Strategic Plan Goal 1: Enhance Operational Efficiency and
Community-Centered Policing)

The Village of Cottage Grove, WI

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2027 Budget Request
LiveScan Fingerprint/Mugshot/Processing Workstation ($50,000) – The department is
requesting a LiveScan fingerprint, mugshot, and processing workstation to support in-house
booking and processing functions in the new facility. This workstation will reduce reliance on
transporting individuals to the Dane County Jail for routine processing and will improve
efficiency, officer availability, and records accuracy. (Note: Previously requested in 2026 Capital
Budget process, removed with the understanding that monies from the Police Department
Building project contingency funds to be utilized if possible.) Purchase includes LiveScan
fingerprint/mugshot/processing workstation, including hardware, software, camera, fingerprint
capture equipment, installation, configuration, training, and integration costs.
1. Efficiency and Speed:
•

•

Real-time Digital Capture: LiveScan systems capture fingerprints and palm prints
digitally, eliminating the messy and time-consuming process of ink and paper. This
significantly reduces the time it takes to book and process an arrestee.
Immediate Transmission: Digital prints and mugshots can be immediately transmitted to
state and federal databases (like the FBI's Next Generation Identification - NGI system).
This dramatically speeds up the identification process, often providing results within
minutes or hours, compared to days or even weeks with traditional methods.
Reduced Processing Time: Faster identification allows officers to quickly confirm an
individual's identity, criminal history, and outstanding warrants, enabling quicker
decisions on charges, release, or continued detention. This frees up officer time for other
duties and reduces detention facility strain.
Streamlined Workflows: A combined station integrates fingerprinting, mugshot capture,
and biographical data entry into a single, efficient workflow, reducing redundant data
entry and improving overall operational efficiency.

2. Accuracy and Quality:
•

•

Higher Quality Prints: LiveScan technology significantly reduces the risk of smudged,
smeared, or incomplete prints common with ink methods. The system often provides
real-time quality checks, allowing operators to retake poor-quality prints immediately,
leading to a much lower rejection rate by identification bureaus (e.g., FBI rejection rates
for LiveScan are below 0.5% compared to 7-10% for ink prints).
Enhanced Mugshot Quality: Dedicated mugshot stations ensure consistent lighting,
background, and facial capture, resulting in high-quality images crucial for identification,
intelligence, and court proceedings.
Reduced Human Error: Digital capture and automated data entry reduce the potential for
human error associated with manual record-keeping.

3. Enhanced Investigative Capabilities and Public Safety:
•

Rapid Identification of Suspects: Quick access to fingerprint and facial recognition
databases allows for faster identification of suspects, linking them to other crimes, and
potentially solving cases more rapidly.

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2027 Budget Request
•

•
•

Proactive Intelligence: By quickly identifying individuals, law enforcement can uncover
potential connections to known criminal networks or ongoing investigations, enabling
more proactive policing.
Officer Safety: Knowing an individual's criminal history and potential threats quickly
enhances officer safety during interactions and arrests.
Victim and Community Safety: Faster identification and apprehension of offenders
directly contribute to increased public safety and provide quicker resolution for victims.

4. Cost Savings and Resource Optimization:
•
•
•
•
•

Reduced Manual Labor: Automation of the fingerprinting and mugshot process reduces
the need for extensive manual labor, freeing up personnel for other duties.
Elimination of Supplies: No more ink, paper fingerprint cards, or photo development
materials, leading to direct cost savings on consumables.
Reduced Mailing Costs: Electronic transmission eliminates the need for mailing physical
fingerprint cards.
Reduced Rejection Rates: Lower rejection rates mean fewer re-prints and resubmissions, saving time and resources.
Optimized Detention Time: Faster processing means arrestees spend less time in
custody.

5. Compliance and Best Practices:
•
•

•

FBI Certification: Modern LiveScan systems are FBI Appendix F certified, ensuring
compliance with national standards for fingerprint submission.
Interoperability: These systems are designed for seamless integration with state and
federal criminal justice information systems, promoting data sharing and interoperability
across jurisdictions.
Legal and Evidentiary Value: High-quality digital prints and mugshots hold strong
evidentiary value in court.

6. Modernization and Professionalism:
•
•

Upgraded Image: Investing in modern technology demonstrates a commitment to
efficiency, accuracy, and best practices in law enforcement.
Improved Officer Morale: Providing officers with modern, effective tools can boost
morale and confidence in their ability to perform their duties.

In essence, a LiveScan fingerprint, mugshot, and processing station is a crucial technological
upgrade for any modern law enforcement agency. It transforms a historically tedious and errorprone process into a fast, accurate, and highly efficient operation, ultimately contributing to
increased public safety, more effective investigations, and more responsible use of taxpayer
dollars. (Strategic Plan Goal 2: Optimize Resources and Infrastructure, MAG 2.1)

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2027 Budget Request
Drone/UAS Program 2 with Camera and Infrared/Heat-Sensing Capabilities ($30,000) - The
department is requesting implementation of Drone Program 2, including drones equipped with
camera and infrared/heat-sensing capabilities. This request builds on the value of unmanned
aerial systems by adding enhanced search, rescue, tactical assessment, scene documentation,
and emergency response capabilities. Purchase includes Drone/UAS Program 2, including
aircraft, camera and infrared/heat-sensing package, batteries, controllers, accessories, pilot
training/certification, software, data management, and initial program implementation supplies.
The justification for enhanced camera and infrared/heat-sensing capability is especially
important for locating missing persons, identifying heat signatures in low-light or wooded
environments, assessing hazardous scenes from a safe distance, and providing real-time
situational awareness to responding officers.
•
•
•
•

Provides real-time aerial observation for critical incidents, searches, large events, crash
scenes, and tactical assessments.
Improves officer safety by allowing remote evaluation of hazardous or unknown
environments before personnel enter.
Adds infrared/heat-sensing capability for nighttime searches, missing person calls,
wooded-area searches, and other low-visibility conditions.
Strengthens evidence documentation and incident command decision-making through
high-quality aerial imagery.

2. Increased Operational Efficiency and Effectiveness:
•

•

•
•

Rapid Response and Assessment: Drones can often reach a scene faster than ground
units, especially in congested areas or challenging terrain. This quick aerial assessment
provides immediate information to dispatch and responding officers, enabling more
timely and informed decisions.
Search and Rescue: Equipped with thermal imaging (FLIR) cameras, drones are
incredibly effective for locating missing persons, lost children, or vulnerable adults (e.g.,
those with dementia) in vast or difficult-to-access areas, both day and night. They can
cover significantly more ground than human search teams in the same amount of time.
Crime Scene and Accident Reconstruction: Drones can rapidly and accurately document
crime scenes and traffic collisions from multiple angles, creating highly detailed images,
videos, and even 3D models. This speeds up the documentation process, reduces road
closures for accidents, and provides invaluable evidence for investigations and court
proceedings.
Crowd Monitoring and Event Security: During large public gatherings, parades, or
demonstrations, drones can provide real-time crowd monitoring, identify potential issues
or threats, and assist with crowd management and traffic flow.
Evidence Collection: Drones can locate and document evidence that might be difficult to
spot from the ground or in challenging environments.
Force Multiplier: A single drone operated by one or two officers can perform tasks that
would otherwise require multiple officers, a helicopter, or extensive ground resources,
effectively multiplying the department's capabilities.

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2027 Budget Request
3. Cost-Effectiveness:
•

•

Alternative to Manned Aircraft: Drones are significantly less expensive to acquire,
operate, and maintain than manned helicopters or fixed-wing aircraft. This makes aerial
support accessible to smaller departments that could not traditionally afford it.
Reduced Overtime and Resource Allocation: By streamlining operations, reducing
search times, and providing rapid assessments, drones can lead to reduced overtime
costs for personnel and more efficient allocation of resources.
Fuel and Maintenance Savings: Drones consume minimal fuel and have lower
maintenance requirements compared to traditional aircraft.

4. Community Relations and Transparency (with proper policy):
•

•

Non-Intrusive Observation: In many situations, a drone can provide necessary
observation without requiring officers to physically enter and potentially escalate a
situation, promoting de-escalation.
Public Safety Focus: When used responsibly and with clear policies, drones are viewed
by the public as a tool to enhance public safety, find missing persons, and respond to
emergencies more effectively.
Transparency: A well-defined drone policy that is transparent to the community
regarding use cases, data retention, and privacy safeguards is crucial for building and
maintaining public trust. Cottage Grove's small-town nature allows for greater direct
engagement with the community on these policies.

5. Training and Compliance:
•

•

FAA Regulations: Operating a drone program requires compliance with Federal Aviation
Administration (FAA) regulations, including pilot certification (Part 107) and adherence to
airspace restrictions. This ensures safe and legal operation.
Departmental Policies: Developing clear, comprehensive departmental policies on drone
use, including strict guidelines on privacy, data collection, data retention, and prohibited
uses (e.g., random surveillance without cause, weaponization), is paramount to ensure
constitutional and ethical deployment.

In summary, implementing a drone program equips the Cottage Grove Police Department with a
cutting-edge tool that significantly enhances its ability to protect and serve the community. It
provides critical aerial intelligence, improves officer safety, increases operational efficiency, and
offers a cost-effective alternative to traditional aerial assets, all while supporting a commitment
to modern, effective, and community-oriented policing. (Strategic Plan Goal 1: Enhance
Operational Efficiency and Community-Centered Policing, MAG 1.1 and Goal 3: Personnel
Development and Workforce Development, MAG 3.2 and 3.3)
Traffic Monitoring Equipment/Services and Body Armor ($27,500) – This request addresses
recurring and essential equipment needs that directly support officer safety, traffic safety, and
data-informed enforcement strategies. (Strategic Plan Goal 1: Enhance Operational Efficiency

The Village of Cottage Grove, WI

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2027 Budget Request
and Community-Centered Policing, MAG 1.3 and Strategic Plan Goal 3: Personnel
Development and Workforce Excellence, MAG 3.3) Estimated allocation: $20,000 for traffic
monitoring equipment/services and $7,500 for body armor.
Officer Safety and Readiness:
•

Body Armor: Funding is requested to replace body armor that reaches the end of its
service life and to provide properly fitted armor for staff as needed. Keeping body armor
current is a critical officer safety requirement and reduces risk during high-threat calls.

Traffic Safety and Data Collection:
•

Traffic Monitoring Equipment/Services: Continued investment in traffic monitoring
equipment and related services will improve the department’s ability to collect accurate
speed, volume, and traffic-pattern data. This supports evidence-based enforcement,
helps address citizen complaints, identifies problem areas, and assists with planning for
safer roadways throughout the Village.

The 2027 budget requests represent a responsible and strategically aligned investment in public
safety. Each request directly supports the 2026–2030 CGPD Strategic Plan, addresses
documented workload increases, and enhances the department’s ability to provide modern,
professional, and community-centered policing.
These investments will ensure the Cottage Grove Police Department remains a highly effective,
trusted, and forward-looking agency capable of meeting the needs of a rapidly growing
community.
Total Fiscal Impact: $534,300
Law Enforcement Committee Recommendations:
• Remove Livescan fingerprint/mugshot/processing workstation request of $50,000 and
revisit if there is contingency left in the Police Station project budget, following
substantial completion.
--Administration recommends reducing the department’s requests outlined above as follows:
• Remove the proposed addition of two Police Officer positions and associated part-time
support staff.
• Defer the start date of the proposed Detective position to October 1, 2027.
These recommended adjustments reduce the staffing-related request from $199,800 to
$38,200. The proposed budget will maintain existing service levels, and address a public safety
need through the addition of a Detective position in Q4. These recommendations balance
service demands associated with community growth with the Village’s ongoing commitment to
prudent fiscal management and long-term financial sustainability.
Revised Fiscal Impact: $322,700

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2027 Budget Request
Administration Recommended funding sources:
Fund
Proposed Budget
Notes
100 – General
$
38,200 Detective
411 - Capital
$
284,500 Squads, and equipment
Total $
322,700
Law Enforcement Committee requested a table to clarify staffing requests. Note the Support
staff also support municipal court, which equates to .5 FTE.
Position
Current FTE
Chief
1
Lieutenant
1
Sergeant
3
Detective
1
Canine Officer
1
School Resource Officer
1
Patrol
13
Support Staff
2
Total
23

Requested FTE
1
1
3
2
1
1
14
2.5
25.5

The Village of Cottage Grove, WI

Proposed FTE
1
1
3
2
1
1
13
2
24

Page 51 of 181

2027 Budget Request
Meeting Date: 11/16/2026
Memo Date:

October 30, 2026

To:

Village Board

From:

Kyela O’Loughlin, PE, Director of Public Works & Utilities
Dave Yearous, Utility Superintendent & Jason Anderson, Street
Superintendent

Subject:

2027 – Public Works Budget Request

Operating Requests:
Utility Operations Technician – The Water and Sewer utility have approximately 40 miles of
sanitary sewer and water main, 3 municipal wells, 2 water towers, and 6 lift stations. The
additional staffing will improve operational efficiency, provide greater responsiveness to routine
and emergency needs, reduce workload demands on existing staff, and help ensure the
continued reliability of the Village's water and sanitary sewer utilities. This position would be
90% funded by the utilities. General fund impact estimate $5,500.
Committee Requested Information:
Weekly Recycling – The additional cost of weekly recycling would be $3.00 a month or $36
annually per household, which would be subject to trip fuel surcharges.
Cardboard dumpster – An 8-yard cardboard dumpster, which would be placed at the Bonnie
Road Shop by the Compost Site, would cost $105.55 per month or $1,266.60 annually, which
would be subject to trip fuel surcharges.
Capital Projects Fund:
Traffic Study (CP: $40,000) - The project will include traffic counts and determination of
existing Level of Service for several of the intersections along Main Street and Cottage Grove
Road. These intersections that will be studied include, Cottage Grove Road/Main Street, Main
Street/Parkview, Main Street/Northlawn, Main Street/School, Main Street/Gaston, Cottage
Grove Road/Oak, Cottage Grove Road/Damascus, and Cottage Grove Road/Buss.
Village Building Maintenance (CP: $75,000) – This accounts for the Municipal Service
Building, Village Hall, and Old Public Works Shop repairs. Maintenance contracts come out of
the Municipal Operations operating account. Recent repairs have been to failing HVAC units
and windows. The budget for 2027 includes replacement and expansion of the vehicle parking
areas Dual Toxic Gas Sensor/Controller, which includes sensors for
CO/NO2/Propane/Methane. The current system, only located on half of the shop and parking
areas, is a Brasch system. To have cohesiveness as this system has not been maintained and
services in over 12 years, it is recommended to move forward with the Senva system to match
the new Police Station System.

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2027 Budget Request
The following projects originate in the 2027 Financial Management Plan/2027-2036
Capital Prioritization Plan.
2027 Major Projects (CP: $1,560,000, W: $1,681,500, S: $1,600,500)
Ollie Street Reconstruction (CP: $830,000, W: $863,000, S: $702,000) - The project will
replace the old, aging clay sanitary sewer main as well as the undersized 6-inch water main
beneath the street. At the same time as the utilities are replaced, the street will get new asphalt
to replace the failed existing asphalt. Additionally, concrete curb and gutter and sidewalk will be
replaced throughout the corridor. Most of the costs incurred will be utility costs, but some costs
will be incurred by the capital projects fund. Engineering is included in the amount above CP:
$80,000, W: $93,000, S: $92,000. Engineering started in 2026.
Main Street Reconstruction, Reynolds South to Village Limits (CP: $765,000, W: $843,500,
S: $651,000) - The project will incorporate replacing the undersized 6-inch water main as well
as replace the aging, old concrete sanitary sewer pipe beneath the street. While the utilities are
being replaced, the street will be reconstructed due to the aging and failed pavement along the
corridor. Additionally, concrete curb and gutter and sidewalk will be replaced throughout the
corridor. Most of the costs incurred will be utility costs, but some costs will be incurred by the
capital projects fund. Engineering is included in the amount above CP: $115,000, W: $98,500,
S: $91,000. Engineering started in 2026.
2027 Vehicle & Equipment Replacement (CP: $231,000, W: $49,500, S: $49,500)
We are requesting the planned replacement of a Plow truck, including upfitting. If approved the
department would order a truck and receive it either in 2027 or 2028. Upfitting would occur in
2028 or 2029 based on current lead times. The water portion would be funded by cash on hand.
2027 Road, Street and Trail Maintenance (CP: $210,000):
Street Repaving Projects – There are no planned street pulverization and repaving projects
planned for 2027 as it is currently recommended to do a larger project every two years.
Street Chip Sealing and Crack Filling Maintenance Projects (CP: $185,000) - To further
extend the useful life of several Village asphalt roads to delay the need for total reconstruction,
chip sealing and crack filling are applied on asphalt roads that are still structurally sound and is
a preventive measure. Staff recommends moving forward with staff recommended roads to be
determined in spring/summer 2027 based on current conditions.
Bike Trail and Sidewalk Maintenance (CP: $25,000) - Annual sidewalk maintenance and
replacement is planned to be continued in 2027. To keep a proactive replacement schedule,
staff recommends contributing funds yearly to not fall behind in village-wide replacements and
grinding efforts. Public Works staff will continue to complete the sidewalk replacements in house
and grinding trip hazards will continue to be outsourced. Staff recommends moving forward with
staff recommended sidewalks and bike trail maintenance to be determined in summer 2027.

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2027 Budget Request
2028 Engineering in 2027 Budget (CP: $45,000)
The following projects are in the Financial Management Plan in 2028 which require engineering
and design in 2027.
Vilas Road Path Connection to Bakken Park (CP $45,000) - Progress Drive is planned for
repaving as part of the 2028 Road Maintenance schedule. The Village completed the Vilas Rd.
creek crossing project several years ago and this project will continue the multi-use path from
Progress Drive south, over the railroad tracks, across Clark Street and all the way south to the
driveway entrance at Bakken Park. This project will investigate the feasibility of working with the
property owner to construct the missing portion of the path along Clark Street as well.
Coordination with the Town of Cottage Grove and the Wisconsin and Southern Railroad will be
necessary as part of the project. Completion of this project will allow residents to access the
popular Bakken Park safely outside of a car from either the east or west side of the park.
Total Fiscal Impact: $2,006,500
Public Works, Properties, & Sustainability Committee
 Recommended the addition of the cardboard dumpster at Bonnie Road.
Budget Review Committee recommended the following:
 Add to Beautification ($4,000), which was reallocated from removed Bakken Pickleball
Courts Kiosk/Message Board (Parks, Recreation, & Forestry)
Total Revised Fiscal Impact: $2,012,500
Administration Recommended funding sources:
Fund
100 – General
100 – General
410 - Capital
410 - Capital
410 – Capital
411 - Capital
411 - Capital
412 – Capital
412 – Capital
Total

Proposed budget
$
5,500
$
2,000
$
40,000
$
45,000
$
4,000
$
240,000
$
231,000
$
1,400,000
$
45,000
$
2,012,500

Notes
Utility Operations Technician
Cardboard dumpster
Traffic Study
Village Building Maintenance*
Additional Beautification
Street Repaving, Chipseal, Trail, and Sidewalk Maint.

Vehicle and Equipment
Ollie and Main Reconstructions
Engineering for 2028 Project

*Shifted $30,000 for CO2 system replacement to 411 due to 410 resource constraints.

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Page 54 of 181

ArcGIS
Web
Map
2027-2036
Road
Reconstruction
Map

Oli n W a y

McCarthy Youth
& Conservation
County Park

TT
94

Buss R d

Cedar Knolls
Park

Gas ton Rd

C o m me r c e

Blackhawk
Airfield

Pk wy

Elmargo Park

E S c h o ol Rd

Sc h o ol Rd

Mol ly Ln

rk
vi

ie
as

Vil

Ke nnedy Rd

M o urnin g D ov e D

Myer R d

Rd
N

Buss Rd

stlawn Dr

BB
BB

Ta yl o r St

Door Creek Golf
Course

Pr o g

ss Dr
re

D o o r C r e ek

idge Rd

S Main St

C lark S t

W R

Heath er Dr

O ll i e St

Bonnie Rd

Cottage Grove

7/7/2025, 10:09:59 AM
1:26,957

Municipal Boundaries
2027
2030
2031

0.2

0.4

0.33

0.65

Laudo n R d

V i la s R

V il as R d

Uph off R d

C o f f e y to w n Rd

0.8 mi
1.3 km

Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS,
OpenStreetMap contributors, and the GIS User Community

2032
2033

Page 55 of 181

2027-2036
Street
Maintenance
Map
ArcGIS
Web
Map

Oli n W a y

McCarthy Youth
& Conservation
County Park

TT
94

Buss R d

Cedar Knolls
Park

Gas ton Rd

C o m me r c e

Blackhawk
Airfield

Pk wy

Elmargo Park

E S c h o ol Rd

Sc h o ol Rd

Mol ly Ln

rk
vi

ie
as

Vil

Ke nnedy Rd

M o urnin g D ov e D

Myer R d

Rd
N

Buss Rd

stlawn Dr

BB
BB

Ta yl o r St

Door Creek Golf
Course

Pr o g

ss Dr
re

D o o r C r e ek

idge Rd

S Main St

C lark S t

W R

Heath er Dr

O ll i e St

Bonnie Rd

Cottage Grove

7/7/2025, 10:09:59 AM
Municipal Boundaries
2028

2026

2030

2028

2032

2030

2034

2032

2036

2034

1:26,957
0

0.2

0.4

0.33

0.65

Laudo n R d

V i la s R

V il as R d

Uph off R d

C o f f e y to w n Rd

0.8 mi
1.3 km

Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS,
OpenStreetMap contributors, and the GIS User Community

Page 56 of 181

WISLR Map

WisDOT

0.38

City

0.5

Village

The information contained in this data set and information produced
from this dataset were created for the official use of the Wisconsin
Department of Transportation (WisDOT). Any other use while not
prohibited, is the sole responsibility of the user. WisDOT expressly
disclaims all liability regarding fitness of use of the information for
other than official WisDOT business.
Map created on October 6, 2025

State Trunk Network

3-4

Interstate Highway

5-6

State Trunk Highways

7-8

On-Off Ramp

Municipal/Local Roads

Town

9-10

Connector

Ineligible Roads

Counties

Railroads

County Roads

wislr-fl3

County Trunk Hwy

Local Roads

Rivers

Cities/Villages/Towns

0.75
1

1.5 mi
2 km

Page 57 of 181

Rating pavement surface condition

Rating system
Surface rating

Visible distress*

General condition/
treatment measures

None.

New construction.

None.

Recent overlay. Like new.

No longitudinal cracks except reflection of paving joints.
Occasional transverse cracks, widely spaced (40’ or greater).
All cracks sealed or tight (open less than 1⁄ 4”).

Recent sealcoat or new cold mix.
Little or no maintenance
required.

Very slight or no raveling, surface shows some traffic wear.
Longitudinal cracks (open 1⁄ 4”) due to reflection or paving joints.
Transverse cracks (open 1⁄ 4”) spaced 10’ or more apart, little or slight
crack raveling. No patching or very few patches in excellent condition.

First signs of aging. Maintain
with routine crack filling.

Slight raveling (loss of fines) and traffic wear.
Longitudinal cracks (open 1⁄ 4”– 1⁄ 2”).
Transverse cracks (open 1⁄ 4”– 1⁄ 2”), some spaced less than 10’.
First sign of block cracking. Sight to moderate flushing or polishing.
Occasional patching in good condition.

Shows signs of aging. Sound
structural condition. Could
extend life with sealcoat.

Moderate to severe raveling (loss of fine and coarse aggregate).
Longitudinal and transverse cracks (open 1⁄ 2” or more) show first
signs of slight raveling and secondary cracks. First signs of longitudinal
cracks near pavement edge. Block cracking up to 50% of surface.
Extensive to severe flushing or polishing. Some patching or edge
wedging in good condition.

Surface aging. Sound structural
condition. Needs sealcoat or
thin non-structural overlay (less
than 2”)

Severe surface raveling. Multiple longitudinal and transverse cracking
with slight raveling. Longitudinal cracking in wheel path. Block
cracking (over 50% of surface). Patching in fair condition.
Slight rutting or distortions (1⁄ 2” deep or less).

Significant aging and first signs
of need for strengthening. Would
benefit from a structural overlay
(2” or more).

Closely spaced longitudinal and transverse cracks often showing
raveling and crack erosion. Severe block cracking. Some alligator
cracking (less than 25% of surface). Patches in fair to poor condition.
Moderate rutting or distortion (greater than 1⁄ 2” but less than 2"
deep). Occasional potholes.

Needs patching and repair prior
to major overlay. Milling and
removal of deterioration extends
the life of overlay.

Alligator cracking (over 25% of surface).
Severe rutting or distortions (2” or more deep).
Extensive patching in poor condition.
Potholes.

Severe deterioration. Needs
reconstruction with extensive
base repair. Pulverization of old
pavement is effective.

Severe distress with extensive loss of surface integrity.

Failed. Needs total
reconstruction.

Excellent

Very Good

Good

Fair

Poor

Very Poor

Failed

* Individual pavements will not have all of the types of distress listed for any particular rating. They may have only one or two types.
49
48

Page 58 of 181

2021
2022
3,585,470
400,000
719,517
4,704,987

2022
2023
3,847,991
100,000
1,106,122
5,054,113

Levy Breakdown
2023
2024
2024
2025
4,173,257
4,580,689
1,309,626
1,566,111
5,482,883
6,146,800

2025
2026
4,677,155
1,835,371
6,512,526

2026
2027
5,066,765
2,874,523
7,941,288

Assessed value
Net new construction
Taxes per $1,000 of equalized value
Taxes per $1,000 of assessed value
Assessment ratio
Average home assessment
Village taxes on average home
Increase on average home

738,262,421
4.24%
6.50
6.37
97.29%
315,000
2,007.51
99.73
5.23%

756,439,132
5.77%
6.66
6.68
93.88%
315,000
2,104.66
97.15
4.84%

773,776,906
7.11%
6.80
7.09
81.60%
315,000
2,232.05
127.39
6.05%

822,676,856
4.36%
6.48
7.47
76.97%
315,000
2,353.59
121.54
5.45%

832,674,355
5.30%
5.49
7.82
70.23%
315,000
2,463.68
110.10
4.68%

1,452,160,316
23.92%
5.56
5.47
101.61%
440,000
2,406.19
(57.50)
-2.33%

General
Capital
Debt

4.86
0.54
0.97
6.37

5.09
0.13
1.46
6.68

Taxes per $1,000 breakdown by fund
5.39
5.57
1.69
1.90
7.09
7.47

5.62
2.20
7.82

3.49
1.98
5.47

Assessed value
Equalized value (TID out)

738,262,421
724,294,100

756,439,132
758,797,500

773,776,906
805,759,200

822,676,856
948,230,500

832,674,355
1,185,685,600

1,452,160,316
1,429,144,500

Equalized value (TID in)
Debt limit
Debt outstanding
Debt percentage of limit
Unused debt amount

2022
1,006,437,800
50,321,890
17,444,325
34.67%
32,877,565

2023
1,241,981,400
62,099,070
23,541,488
37.91%
38,557,582

2024
1,358,209,100
67,910,455
31,936,707
47.03%
35,973,748

2025
1,545,983,000
77,299,150
31,711,521
41.02%
45,587,629

2026
1,886,285,900
94,314,295
46,936,794
49.77%
47,377,501

2027
2,050,772,267 *
102,538,613
50,436,334
49.19%
52,102,279

Fund
General
Capital
Debt

Tax year
Budget year
100
410
300

Increase
(Decrease)
389,610
1,039,152
1,428,762

* 2027 Estimated

Page 59 of 181

GENERAL FUND

Page 60 of 181

General Fund
2027 Preliminary Budget

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

Revenues
Taxes
100-41110-000
100-41310-000
100-41800-000

General Property Taxes
Taxes From Municipal Utility
Interest and Penalties
Total Taxes

Intergovernmental Aid
100-43410-000 State Shared Revenue - Municipal aid
100-43411-000 State Shared Revenue - Supplemental aid
100-43412-000 State Shared Revenue - Utility Aid
100-43413-000 State Shared Revenue - ERP
100-43510-000 State Aid - Exempt Computer Aid
100-43515-000 State Aid - Personal Property Aid
100-43515-012 State Aid - Personal Property Aid - Act 12
100-43520-000 State Aid - Police
100-43521-000 State Aid - Digital Records
100-43530-000 State Aid - Transportation
100-43540-000 State Aid - Recycling Grant
Total Intergovernmental Aid
Licenses and Permits
100-44110-000
100-44111-000
100-44120-000
100-44150-000
100-44210-000
100-44250-000
100-44250-001
100-44300-000
100-44340-000
100-44375-000
100-44400-000
100-44410-000
100-44420-000
100-44430-000

Fines and Forfeitures
100-45100-000
100-45110-000
100-45130-000

4,677,155
315,000
6,500 *
4,998,655

4,677,155
236,250
6,651
4,920,056

4,677,155
375,000
6,651
5,058,806

5,320,414
390,000
1,000
5,711,414

5,066,765
390,000
1,000
5,457,765

389,610
75,000
(5,500)
459,110

(253,649)
(253,649)

48,655
239,322
211
88,873
2,637
12,135
36,821
15,000
15,753
623,678
9,750
1,092,835

7,298
35,898
32
88,873
2,637
12,135
36,821
6,602
15,753
467,759
9,684
683,491

48,655
239,322
211
88,873
2,637
12,135
36,821
7,650
15,753
623,678
9,684
1,085,419

49,677
244,348
206
70,471
11,876
23,322
87,273
15,000
15,753
702,457
9,684
1,230,067

1,022
5,026
(5)
(18,402)
9,239
11,187
50,452
78,779
(66)
137,232

Liquor & Malt Bev License
Operator's License
Cigarette License
Publication Fees
Dog License
Other Permits/Fees; Amusement
Special event permit
Building Permits
Conditional use Permits
Sign Permit
Zoning Permits & Fees
Erosion Control Fees
Land Disturbance Permit
Extraterritorial Jurisdiction
Total Licenses and Permits

8,100
5,000
700
500
1,500
1,000
750
120,000 *
750
1,000
16,750 *
7,000
5,000
168,050

8,310
5,690
700
476
419
1,860
2,400
132,363
850
16,770
3,311
2,730
175,879

8,310
5,990
700
476
1,800
1,860
2,400
147,000
850
16,770
4,211
3,230
193,597

8,300
5,250
700
500
1,500
1,000
750
95,000
1,000
2,500
3,000
3,000
122,500

8,300
5,700
700
500
1,750
1,250
2,100
1,000
3,000
3,000
3,000
30,300

200
700
250
250
1,350
(120,000)
(750)
(13,750)
(4,000)
(2,000)
(137,750)

450
250
250
1,350
(95,000)
500
(92,200)

Fines, Forfeitures - Village Share
Court Penalties and Costs
Parking Violations
Total Fines and Forfeitures

55,500
35,500
19,000
110,000

38,019
19,276
13,595
70,890

45,148
25,208
16,295
86,651

50,000
36,000
17,500
103,500

(5,500)
500
(1,500)
(6,500)

Page 61 of 181

General Fund
2027 Preliminary Budget

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

Public Charges for Service
100-46112-000 Other Earnings General Government
100-46122-000 Tax & Title Search Fees
100-46320-000 Public Works Misc Charges
100-46400-000 Recycling Fee from Tax Roll
100-46410-000 Garbage Fee from Tax Roll
100-46420-000 Garbage and Recycle Fee from Occupancy
100-46700-100 Recreation - Coach Pitch/Tball
100-46700-341 Recreation - Baseball/Softball
100-46700-342 Recreation - Basketball
100-46700-344 Enrichment Programs - Youth
100-46700-345 Enrichment Programs - Adult
100-46700-346 Recreation - Flag Football
100-46700-347 Recreation - Golf
100-46700-348 Recreation - Tennis
100-46700-349 Recreation - Volleyball
100-46700-350 Recreation - Teener/Legion Baseball
100-46700-351 Recreation - Senior programming
100-46700-352 Recreation - Start Smart
100-46700-353 Community Night Out
100-46700-354 Music in the Grove donations/sponsorships
100-46700-720 Bark Park Donations
100-46710-000 Park Rental Fees
100-46715-000 Parks - Concession Revenue
100-46716-000 Recreation - Ticket Sales
100-46718-000 Recreation - Diamond Use Charge
100-46730-000 Misc Recreation Donations
Total Public Charges for Service

750
6,000
2,500
143,053 *
299,581 *
3,600
5,000
15,300
13,000
58,000
15,000
10,000
1,800
4,000
7,000
6,000
3,200
8,000
2,000
1,000
500
10,000
500
1,200
5,000
621,984

475
4,760
1,923
143,053
299,581
4,586
5,060
11,417
5,756
53,536
17,542
10,750
1,000
4,445
4,160
4,165
2,720
8,545
5,750
1,500
8,560
1,197
312
1,200
1,600
603,593

625
5,400
2,400
143,053
299,581
4,586
5,060
11,552
13,000
65,000
17,542
10,780
1,000
4,445
7,000
4,165
3,200
8,545
5,750
1,500
8,335
1,197
468
1,200
1,600
626,984

500
5,500
2,400
160,503
336,100
5,000
14,500
12,000
52,000
18,500
10,000
1,700
4,500
8,000
4,500
9,000
5,000
1,000
10,000
500
1,100
1,600
663,903

750
7,500
3,000
160,503
336,100
5,000
5,000
14,500
12,000
58,000
18,500
10,000
1,700
4,500
8,000
4,500
9,000
5,000
1,000
10,000
1,100
300
1,200
1,600
678,753

1,500
500
17,450
36,519
1,400
(800)
(1,000)
3,500
(100)
500
1,000
(1,500)
(3,200)
1,000
3,000
(500)
600
300
(3,400)
56,769

250
2,000
600
5,000
6,000
600
300
100
14,850

Miscellaneous Revenue
100-48110-000 Interest on Investments
100-48130-000 Patronage Dividend
100-48230-000 Tower Rental Income
100-48310-000 Sale of Village Property
100-48400-000 Insurance Recoveries
100-48450-000 Payment for School Resource Officer
100-48460-000 Miscellaneous Income
100-48510-000 Donations From Individ/Organization
Total Miscellaneous Revenue

200,000
684
14,257
21,000 *
120,000 *
25,000
380,941

179,958
689
14,258
695
20,648
64,888
24,442
670
306,249

211,938
689
14,258
695
20,648
110,659
24,442
670
383,999

200,000
14,685

225,000
14,685

25,000
(684)
428

25,000
-

105,000
5,000
324,685

115,000
20,000
374,685

(21,000)
(5,000)
(5,000)
(6,256)

10,000
15,000
50,000

Other financing sources
100-49000-405 Transfer in - TID 5
Total Other financing sources

200,000
200,000

(200,000)
(200,000)

7,572,465

6,960,158

7,635,456

302,605

(280,999)

Revenues

8,156,069

7,875,070

Page 62 of 181

Village Board
100-51100-110
100-51100-140
100-51100-151
100-51100-340

Salaries
Citizen Per Diem
FICA
Operating Supplies and Expenses

Village board president and trustee compensation
Payment to citizen members of committees and commissions
Employer share of social security and medicare
Membership to the League of Wisconsin Municipalities and Dane County Cities and Villages Association, miscellaneous supplies and expenses

Municipal Court
100-51200-115
100-51200-125
100-51200-151
100-51200-152
100-51200-153
100-51200-154
100-51200-155
100-51200-332
100-51200-340

Wages
Judge Stipend
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses

Court Clerk
Fixed stipend for Judge
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Employer mileage reimbursement
Judge association fee, judicial education fee, municipal court clerk association fee, office supplies, training/traveling, public official bond, software

Communications
100-51250-115
100-51250-151
100-51250-340

Wages
FICA
Operating Supplies and Expenses

Digital Communications Coordinator
Employer share of social security and medicare
Annual website, Community guide, adobe software, content development, social media tools, office supplies and printing

Administration
100-51410-110
100-51410-151
100-51410-152
100-51410-153
100-51410-154
100-51410-155
100-51410-332
100-51410-340

Salaries
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses

Administrator, Assistant Adminstrator/Human Resource Manager
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Employer mileage reimbursement
Training, postage, printing, travel, publications, professional organization dues, misc. supplies

Clerk
100-51420-110
100-51420-115
100-51420-151
100-51420-152
100-51420-153
100-51420-154
100-51420-155
100-51420-210
100-51420-332
100-51420-340

Salaries
Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Mileage
Operating Supplies and Expenses

Clerk
Deputy Clerk
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Codification of ordinances
Employer mileage reimbursement
Training, postage, printing, Laserfiche, background checks, travel, publications, dues, minutes, misc. supplies

Page 63 of 181

General Fund
2027 Preliminary Budget

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

Expenditures
General Government
Village Board
100-51100-110
100-51100-140
100-51100-151
100-51100-340

Municipal Court
100-51200-115
100-51200-116
100-51200-125
100-51200-151
100-51200-152
100-51200-153
100-51200-154
100-51200-155
100-51200-332
100-51200-340

Communications
100-51250-115
100-51250-151
100-51250-340

Administration
100-51410-110
100-51410-151
100-51410-152
100-51410-153
100-51410-154
100-51410-155
100-51410-332
100-51410-340

Clerk
100-51420-110
100-51420-115
100-51420-151
100-51420-152
100-51420-153
100-51420-154
100-51420-155
100-51420-210
100-51420-332
100-51420-340

Salaries
Citizen Per Diem
FICA
Operating Supplies and Expenses
Total Village Board

26,843
5,000
2,053
9,500
43,396

18,602
1,360
1,424
8,636
30,021

26,843
3,260
2,053
8,786
40,942

26,843
5,000
2,053
9,750
43,646

250
250

Wages
Overtime
Judge Stipend
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses
Total Municipal Court

28,226
3,000
2,389
2,032
696
10,650
30
67,500
114,523

19,962
19
2,050
1,585
1,505
514
7,987
36
222
56,737
90,619

26,962
19
3,000
2,288
1,942
686
10,650
50
222
70,000
115,819

30,289
3,000
2,547
2,196
727
11,142
60
250
67,000
117,211

30,226
3,000
2,542
2,191
727
11,142
60
250
65,000
115,138

2,000
153
159
31
492
30
250
(2,500)
615

(63)
(5)
(5)
(2,000)
(2,073)

Wages
FICA
Operating Supplies and Expenses
Total Communications

5,000
383
22,125
27,508

2,034
156
20,651
22,841

3,600
275
22,831
26,706

5,000
383
25,000
30,383

4,000
306
23,500
27,806

(1,000)
(77)
1,375
298

(1,000)
(77)
(1,500)
(2,577)

Salaries
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses
Total Administration

106,096
8,116
7,639
1,218
7,825
210
1,000
11,000
143,104

72,423
5,649
5,444
857
5,314
147
342
6,782
96,957

106,452
7,952
7,665
1,179
7,708
211
542
8,482
140,191

112,519
8,608
8,158
1,272
8,642
244
1,000
14,920
155,363

112,279
8,589
8,140
1,272
8,642
244
750
14,000
153,916

6,183
473
501
54
817
34
(250)
3,000
10,812

(240)
(19)
(18)
(250)
(920)
(1,447)

Salaries
Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services - Codification of ord
Mileage
Operating Supplies and Expenses
Total Clerk

90,920
51,064
10,862
10,223
1,872
12,666
780
6,000
500
18,945
203,832

67,016
36,114
7,894
7,727
1,383
9,500
694
3,515
404
8,378
142,625

93,471
51,516
10,809
10,440
1,848
12,835
1,002
6,000
600
18,122
206,643

90,210
51,683
10,855
10,287
1,894
12,665
1,201
6,700
550
19,209
205,254

90,017
51,572
10,832
10,265
1,894
12,665
1,201
6,700
550
19,000
204,696

(903)
508
(30)
42
22
(1)
421
700
50
55
864

(193)
(111)
(23)
(22)
(209)
(558)

Page 64 of 181

Elections
100-51440-115
100-51440-151
100-51440-340

Wages
FICA
Operating Supplies and Expenses

Wages for election workers
Employer share of social security and medicare.
Ballots, publications, and updates to the prom pack for electronic voting machine, new booths

Finance and Professional Services
100-51520-110 Salaries
100-51520-115 Wages
100-51520-151 FICA
100-51520-152 Retirement
100-51520-153 Dental Insurance
100-51520-154 Health Insurance
100-51520-155 Life Insurance
100-51520-210 Professional Services
100-51520-332 Mileage
100-51520-340 Operating Supplies/Expenses
100-51520-500 Taxes due others - Annexation
100-51520-510 Property/Liability Insurance
100-51520-511 Workers Compensation Insurance
100-51520-900 Contingent Fund

Assistant Adminstrator/Finance Director, Comptroller
Accounting Assistant
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Audit, assessor, IT contract, information systems, legal, accounting software
Employer mileage reimbursement
Training, postage, printing, travel, publications, professional organization dues, misc. supplies
Village taxes for annexation of property
Property, General liability, Crime, and Cyber Insurance
Workman's compensation insurance premiums
Merit increases, annual holiday gift cards, longevity pay, retirement insurance premiums. Note costs allocated to respective payroll accounts

Municipal Buildings Operation
100-51600-340 Operating Supplies and Expenses

Electric, water, sewer, telephone, cleaning services, and general supplies for Village Hall, Municipal Service Building, and Old Public Works Building

Flynn Hall
100-51610-720

Contribution

Village contribution towards the maintenance and operating of Flynn Hall.

Police Department
100-52100-110
100-52100-115
100-52100-116
100-52100-151
100-52100-152
100-52100-153
100-52100-154
100-52100-155
100-52100-210
100-52100-332
100-52100-340
100-52100-600

Salaries
Wages
Overtime Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Mileage
Operating Supplies/Expenses
K9 Expenses

Police Chief and Lieutenant
Full time officers, Administrative Assistants
Full time officers overtime
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Legal, cleaning, officer testing and wellness
Employer mileage reimbursement
Data processing, telephone, repair/maintenance, office supplies, postage, professional dues, office supplies, uniforms, police professional liability
Costs associated to care for police K-9. Note donations have historically offset expenditures

Page 65 of 181

General Fund
2027 Preliminary Budget

Elections
100-51440-115
100-51440-151
100-51440-340

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

22,532
1,724
15,893
40,149

10,435
796
11,651
22,882

17,435
1,334
14,500
33,269

10,822
828
7,650
19,300

(11,710)
(896)
(8,243)
(20,849)

Finance and Professional Services
100-51520-110 Salaries
100-51520-115 Wages
100-51520-151 FICA
100-51520-152 Retirement
100-51520-153 Dental Insurance
100-51520-154 Health Insurance
100-51520-155 Life Insurance
100-51520-210 Professional Services
100-51520-332 Mileage
100-51520-340 Operating Supplies and Expenses
100-51520-500 Taxes due others - Annexation
100-51520-510 Property/Liability Insurance
100-51520-511 Workers Compensation Insurance
100-51520-900 Contingent Fund
Total Finance and Professional Services

83,620
38,827
9,367
8,816
2,245
14,018
314
205,000
750
12,650
50 *
67,300 *
35,400 *
39,000
517,357

56,635
27,591
6,663
6,329
1,623
10,070
212
180,728
289
3,434
50
67,214
35,383
725
396,946

85,385
39,442
9,017
8,988
2,217
14,436
293
223,886
489
10,000
50
67,214
35,383
1,725
498,525

85,799
39,062
9,552
9,052
2,253
14,199
311
205,000
525
12,175
1,400
69,000
46,000
39,000
533,328

85,617
38,979
9,532
9,033
2,253
14,199
311
203,000
525
11,000
1,400
69,000
46,000
40,000
530,849

1,997
152
165
217
8
181
(3)
(2,000)
(225)
(1,650)
1,350
1,700
10,600
1,000
13,492

(182)
(83)
(20)
(19)
(2,000)
(1,175)
1,000
(2,479)

Municipal Buildings Operation
100-51600-340 Operating Supplies and Expenses
Total Municipal Buildings Operation

80,000
80,000

49,464
49,464

70,000
70,000

88,150
88,150

130,000
130,000

50,000
50,000

41,850
41,850

2,500
2,500

2,600
2,600

100
100

1,172,369

854,855

1,134,595

1,195,235

1,227,951

55,582

32,716

259,486
1,580,633
75,162
146,519
276,515
28,524
331,103
5,420
3,000
230,000
2,000
2,938,362

186,497
1,049,440
35,846
96,532
190,513
18,251
233,665
3,876
2,412
121
127,931
504
1,945,587

266,317
1,508,232
52,024
139,733
270,333
25,424
328,287
5,306
2,500
300
205,400
1,500
2,805,356

272,576
1,800,662
81,912
164,825
303,700
32,714
421,855
6,175
10,000
300
230,500
2,000
3,327,219

271,997
1,692,019
80,702
156,421
289,618
30,214
395,291
6,050
8,000
300
220,000
3,150,612

12,511
111,386
5,540
9,902
13,103
1,690
64,188
630
5,000
300
(10,000)
(2,000)
212,250

(579)
(108,643)
(1,210)
(8,404)
(14,082)
(2,500)
(26,564)
(125)
(2,000)
(10,500)
(2,000)
(176,607)

Flynn Hall
100-51610-720

Wages
FICA
Operating Supplies and Expenses
Total Elections

12/31/2026

Contribution
Total Flynn Hall

General Government
Public Safety
Police Department
100-52100-110
100-52100-115
100-52100-116
100-52100-151
100-52100-152
100-52100-153
100-52100-154
100-52100-155
100-52100-210
100-52100-332
100-52100-340
100-52100-600

Salaries
Wages
Overtime Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Mileage
Operating Supplies and Expenses
K9 Expenses
Total Police Department

Page 66 of 181

Police Commission
100-52110-110
100-52110-210
100-52110-340

Salaries
Professional Services
Operating Supplies and Expenses

Committee Per Diem when required
Legal services associated with any action by the police commission
Printing, postage, and other misc. supplies

Crossing Guards
100-52150-115
100-52150-151
100-52150-340

Wages
FICA
Operating Supplies and Expenses

Wages for crossing guards
Employer share of social security and medicare.
Misc. supplies associated with supporting crossing guards

Fire Department
100-52200-340

Operating Supplies and Expenses

Cottage Grove Fire Department village share of costs

Emergency Services Building
100-52210-340 Operating Supplies and Expenses

Village portion of electric, water, sewer, telephone, cleaning services, and general supplies for Emergency Services Building

Emergency Government
100-52300-350 Dane Com
100-52300-340 Operating Supplies and Expenses

Danecom contract
misc. supplies associated with supporting emergency government

Inspections
100-52400-210
100-52400-350

Contract with village inspector
Annual costs related to weights and measure inspections

Professional Services - Building
Weights and Measure

Emergency Medical Services
100-52500-210 Deer-Grove EMS Contract

Contract with Deer-Grove EMS

Page 67 of 181

General Fund
2027 Preliminary Budget

Police Commission
100-52110-110
100-52110-210
100-52110-340

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

Salaries
Professional Services
Operating Supplies and Expenses
Total Police Commission

1,000
1,500
200
2,700

(1,000)
(1,500)
(200)
(2,700)

Wages
FICA
Operating Supplies and Expenses
Total Crossing Guards

30,420
2,327
750
33,497

19,005
1,454
88
20,547

30,840
2,359
520
33,719

30,420
2,327
750
33,497

Operating Supplies and Expenses
Total Fire Department

159,131
159,131

96,162
96,162

159,131
159,131

183,452
183,452

24,321
24,321

Emergency Services Building
100-52210-340 Operating Supplies and Expenses
Total Emergency Services Building

28,000
28,000

20,808
20,808

28,000
28,000

32,550
32,550

4,550
4,550

Emergency Government
100-52300-350 Dane Com
100-52300-340 Operating Supplies and Expenses
Total Emergency Government

23,000
10,500 *
33,500

4,280
10,422
14,702

23,000
10,500
33,500

23,000
11,000
34,000

22,500
11,000
33,500

(500)
500
-

(500)
(500)

102,000 *
2,500
104,500

115,467
2,250
117,717

125,000
2,250
127,250

80,750
2,500
83,250

2,500
2,500

(102,000)
(102,000)

(80,750)
(80,750)

670,116
670,116

732,716
732,716

62,600
62,600

3,969,806

2,885,638

3,857,072

4,426,684

4,168,827

199,021

(257,857)

Crossing Guards
100-52150-115
100-52150-151
100-52150-340

Fire Department
100-52200-340

Inspections
100-52400-210
100-52400-350

Professional Services - Building
Weights and Measure
Total Inspections

Emergency Medical Services
100-52500-210 Deer-Grove EMS Contract
Total Emergency Medical Services
Public Safety

Page 68 of 181

Public Works Administration
100-53100-110 Salaries
100-53100-115 Wages
100-53100-116 Overtime
100-53100-151 FICA
100-53100-152 Retirement
100-53100-153 Dental Insurance
100-53100-154 Health Insurance
100-53100-155 Life Insurance
100-53100-332 Mileage
100-53100-340 Operating Supplies and Expenses

Public Works Director
Public work technicians wages
Public work technicians overtime
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Employer mileage reimbursement
Training, postage, printing, travel, publications, professional organization dues, misc. supplies

Street Maintenance and Operations
100-53300-210 Professional Services
100-53300-340 Operating Supplies/Expenses
100-53300-350 Street Lights
100-53300-370 Roadway Supplies
100-53300-385 Vehicle Fuel
100-53300-850 Sustainability

Contract with Strand Associates as the Village Engineer and GIS
Supplies to repair vehicles, equipment and streets
Alliant expenses for street lights
Salt for roads
Fuel for village vehicles
Rain barrel and compost bin

Stormwater Sewer
100-53440-210
100-53440-340
100-53440-820

Professional Services
Operating Supplies and Expenses
DNR Storm Water Management

Televising, GIS, and engineering
Mowing of detention basins and miscellaneous supplies.
DNR Storm Water Management. Yahara WINS, MAMSWap, LWM Leaf Study, permit.

Beautification
100-53500-000

Professional Services

Village beautification

Refuse, Recycling, Landfill
100-53620-295 Garbage Contract
100-53620-296 Recycle Contract
100-53620-340 Operating Supplies and Expenses
100-53620-298 Landfill Contract

Garbage Contract
Recycling Contract
Misc. supplies to support compost services
Contact to support Natvig Landfill, testing and maintenance

Social Services
100-54500-720

Contribution to the Colonial Club Senior Activity Center for providing meals, activities and outreach services to the senior citizens in Cottage Grove

Senior Outreach

Diversity, Equity, Inclusion
100-54800-720 Diversity, Equity, Inclusion

Diversity, Equity, and Inclusion training and initiatives

Page 69 of 181

General Fund
2027 Preliminary Budget

Public Works
Public Works Administration
100-53100-110 Salaries
100-53100-115 Wages
100-53100-116 Overtime Wages
100-53100-151 FICA
100-53100-152 Retirement
100-53100-153 Dental Insurance
100-53100-154 Health Insurance
100-53100-155 Life Insurance
100-53100-332 Mileage
100-53100-340 Operating Supplies and Expenses
Total Public Works Administration

Beautification
100-53500-000

Actual
9/30/2026

Projected
2026

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

71,312
206,165
10,600
22,038
20,742
6,515
66,555
775
775
16,250
421,727

65,087
182,062
9,240
19,614
18,588
5,315
65,967
758
500
19,747
386,878

64,947
181,679
9,240
19,574
18,550
5,315
65,967
758
500
18,000
384,530

(4,273)
(20,607)
(1,256)
(1,999)
(1,754)
(427)
940
(227)
(3,500)
(33,103)

(140)
(383)
(40)
(38)
(1,747)
(2,348)

29,450
82,500 *
113,000 *
49,500
38,000 *
500
312,950

24,169
51,972
80,657
25,776
28,556
825
211,955

28,500
82,500
103,146
49,500
40,000
825
304,471

27,500
80,000
125,000
56,138
33,000
321,638

27,500
78,500
110,000
55,888
33,000
304,888

(1,950)
(4,000)
(3,000)
6,388
(5,000)
(500)
(8,062)

(1,500)
(15,000)
(250)
(16,750)

Professional Services
Operating Supplies and Expenses
DNR Storm Water Management
Total Stormwater Sewer

6,500
6,000
22,000
34,500

3,295
3,473
18,274
25,042

5,895
5,424
21,278
32,597

(6,500)
(6,000)
(22,000)
(34,500)

Professional Services
Total Beautification

6,500
6,500

5,574
5,574

6,500
6,500

10,000
10,000

9,500
9,500

3,000
3,000

(500)
(500)

302,505 *
147,579 *
11,500
21,000
482,584

231,617
112,191
6,894
17,870
368,572

316,000
151,500
8,500
18,750
494,750

336,100
160,503
12,500
21,000
530,103

336,100
160,503
12,500
20,000
529,103

33,595
12,924
1,000
(1,000)
46,519

(1,000)
(1,000)

1,254,167

911,902

1,260,045

1,248,619

1,228,021

(26,146)

(20,598)

32,000
32,000

4,600
4,600

4,822
4,822

(4,600)
(4,600)

36,600

36,822

32,000

(4,600)

Public Works

Senior Outreach
Total Social Services

Diversity, Equity, Inclusion
100-54800-720 Diversity, Equity, Inclusion
Total Diversity, Equity, Inclusion
Human Services

Budget
2026

Village Board
Preliminary Budget
2027

48,956
145,285
3,925
15,008
14,951
4,956
54,969
563
744
11,404
300,759

Refuse, Recycling, Landfill
100-53620-295 Garbage Contract
100-53620-296 Recycle Contract
100-53620-340 Operating Supplies and Expenses
100-53620-298 Landfill Contract
Total Refuse, Recycling, Landfill

Human Services
Social Services
100-54500-720

"All in"
Department
Requested
Budget
2027

69,220
202,286
10,496
21,573
20,304
5,742
65,027
985
500
21,500
417,633

Street Maintenance and Operations
100-53300-210 Professional Services
100-53300-340 Operating Supplies and Expenses
100-53300-350 Street Lights
100-53300-370 Roadway Supplies
100-53300-385 Vehicle Fuel
100-53300-850 Sustainability
Total Street Maintenance and Operations
Stormwater Sewer
100-53440-210
100-53440-340
100-53440-820

12/31/2026

Page 70 of 181

Parks and Playgrounds
100-55200-110 Salaries
100-55200-115 Wages
100-55200-116 Overtime
100-55200-151 FICA
100-55200-152 Retirement
100-55200-153 Dental Insurance
100-55200-154 Health Insurance
100-55200-155 Life Insurance
100-55200-210 Professional Services
100-55200-332 Mileage
100-55200-340 Operating Supplies and Expenses
100-55200-360 Turf Services
100-55200-710 Splash Pad/Shelter Operating Expense
100-55200-720 Bark Park

Parks, Recreation, and Forestry Director
Parks Maintenance Supervisor
Overtime for Parks Maintenance Supervisor
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Attorney, IT, and engineer expenses
Employer mileage reimbursement
Training, postage, printing, travel, publications, utilities, professional organization dues, misc. supplies
Turf service contract
Chemicals and maintenance for splash pad, supplies for shelter
Supplies for municipal own dog park

Recreation Programs
100-55310-110
100-55310-115
100-55310-151
100-55310-152
100-55310-153
100-55310-154
100-55310-155
100-55310-332
100-55310-340
100-55310-100
100-55310-341
100-55310-342
100-55310-344
100-55310-345
100-55310-346
100-55310-347
100-55310-348
100-55310-349
100-55310-350
100-55310-351
100-55310-352
100-55310-353
100-55310-354

Parks, Recreation, and Forestry Director
Recreation Supervisor, Recreation Program Coordinator
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Employer mileage reimbursement
Training, postage, printing, travel, publications, professional organization dues, misc. supplies
Coach pitch t-ball
Baseball & Softball
Basketball
Youth Enrichment
Adult Enrichment
Football
Golf
Tennis
Volleyball
Teener/Legion Baseball Program
Senior Program Activities
Start Smart
Community Night Out
Music In The Grove

Salaries
Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses
Coach pitch t-ball
Baseball & Softball
Basketball
Youth Enrichment
Adult Enrichment
Football
Golf
Tennis
Volleyball
Teener/Legion Baseball Program
Senior Program Activities
Start Smart
Community Night Out
Music In The Grove

Page 71 of 181

General Fund
2027 Preliminary Budget

Culture, Recreation, Education
Parks and Playgrounds
100-55200-110 Salaries
100-55200-115 Wages
100-55200-116 Overtime wages
100-55200-151 FICA
100-55200-152 Retirement
100-55200-153 Dental Insurance
100-55200-154 Health Insurance
100-55200-155 Life Insurance
100-55200-210 Professional Services
100-55200-332 Mileage
100-55200-340 Operating Supplies and Expenses
100-55200-360 Turf Services
100-55200-710 Baken Park Splash Pad/Shelter Operating Expense
100-55200-720 Bark Park
Total Parks and Playground
Recreation Programs
100-55310-110
100-55310-115
100-55310-151
100-55310-152
100-55310-153
100-55310-154
100-55310-155
100-55310-332
100-55310-340
100-55310-100
100-55310-341
100-55310-342
100-55310-344
100-55310-345
100-55310-346
100-55310-347
100-55310-348
100-55310-349
100-55310-350
100-55310-351
100-55310-352
100-55310-353
100-55310-354

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

45,847
73,663
5,180
9,539
8,978
2,610
39,936
613
4,000
500
36,000
15,000
32,000
2,000
275,866

32,425
54,060
4,056
6,556
6,789
1,929
29,952
440
211
26,908
8,325
35,409
207,059

47,632
74,500
6,185
9,816
8,794
2,571
39,936
592
300
36,000
15,000
36,600
277,927

47,899
78,475
5,475
10,086
9,559
2,726
41,781
625
4,000
300
82,000
15,000
35,000
2,000
334,926

47,797
78,307
5,475
10,066
9,539
2,726
41,781
625
2,000
300
65,000
13,000
34,000
2,000
312,616

1,950
4,644
295
527
561
116
1,845
12
(2,000)
(200)
29,000
(2,000)
2,000
36,750

(102)
(168)
(20)
(20)
(2,000)
(17,000)
(2,000)
(1,000)
(22,310)

126,119
54,392
13,809
12,997
3,210
50,769
688
250
27,700
1,100
14,000
8,000
52,000
9,000
11,000
1,500
2,200
4,200
4,000
2,700
4,000
2,300
5,000
410,934

89,198
38,667
11,708
9,596
2,372
38,076
497
347
19,969
731
6,293
4,239
42,110
7,768
4,424
920
2,515
2,674
3,994
1,233
3,791
2,532
3,500
297,152

127,219
55,071
13,945
13,125
3,162
50,760
672
400
27,700
731
6,500
8,000
52,000
9,000
11,000
1,000
2,515
4,200
3,994
2,700
4,000
2,532
3,500
403,727

131,764
57,576
14,485
13,727
3,352
69,635
725
500
27,700
1,100
12,000
7,000
46,000
11,000
9,000
1,400
3,200
5,500
3,000
4,000
2,300
5,000
429,964

131,483
57,455
14,454
13,698
3,352
53,123
725
500
27,700
1,100
12,000
7,000
46,000
11,000
9,000
1,400
3,200
5,500
3,000
4,000
2,300
3,500
411,490

5,364
3,063
645
701
142
2,354
37
250
(2,000)
(1,000)
(6,000)
2,000
(2,000)
(100)
1,000
1,300
(1,000)
(2,700)
(1,500)
556

(281)
(121)
(31)
(29)
(16,512)
(1,500)
(18,474)

Page 72 of 181

Parks Maintenance
100-55400-115
100-55400-116
100-55400-117
100-55400-151
100-55400-152
100-55400-153
100-55400-154
100-55400-155

Wages
Overtime Wages
Part Time Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance

Park Maintenance
Overtime for Parks Maintenance employee
Seasonal parks maintenance staff
Employer share of social security and medicare.
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums

Forestry
100-55500-115
100-55500-116
100-55500-151
100-55500-152
100-55500-153
100-55500-154
100-55500-155
100-55500-210
100-55500-340

Wages
Overtime wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Operating Supplies and Expenses

Village Forester
Overtime
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Cost associated with contracting with tree cutting and GIS services
Misc. supplies to support village forester

Planning
100-56300-110
100-56300-151
100-56300-152
100-56300-153
100-56300-154
100-56300-155
100-56300-340

Salaries
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Operating Supplies and Expenses

Village Planner
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Training, postage, printing, travel, publications, professional organization dues, misc. supplies

Economic Development
100-56700-110 Salaries
100-56700-151 FICA
100-56700-152 Retirement
100-56700-153 Dental Insurance
100-56700-154 Health Insurance
100-56700-155 Life Insurance
100-56700-340 Operating Supplies and Expenses

Page 73 of 181

General Fund
2027 Preliminary Budget

Parks Maintenance
100-55400-115
100-55400-116
100-55400-117
100-55400-151
100-55400-152
100-55400-153
100-55400-154
100-55400-155

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

Wages
Overtime Wages
Part Time Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Total Parks Maintenance

55,458
86,000
10,822
3,993
600
10,833
825
168,531

38,838
2,922
61,553
7,950
3,235
443
8,125
618
123,684

51,650
3,922
76,265
10,086
4,001
542
9,931
1,044
157,440

57,381
3,000
86,000
11,198
4,160
627
27,854
850
191,070

57,259
3,000
86,000
11,189
4,151
627
27,854
850
190,930

1,801
3,000
367
158
27
17,021
25
22,399

(122)
(9)
(9)
(140)

Wages
Overtime Wages
Part Time Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Operating Supplies and Expenses
Total Forestry

57,717
4,415
4,156
1,392
21,299
340
9,000
19,800 *
118,119

40,430
1,520
3,039
3,157
1,029
15,974
245
6,128
7,606
79,128

57,775
2,520
4,613
4,341
1,371
21,299
327
9,000
11,800
113,046

59,719
2,000
12,000
5,640
4,330
1,454
22,283
340
9,000
11,800
128,566

59,591
2,000
12,000
5,630
4,320
1,454
22,283
340
9,000
19,300
135,918

1,874
2,000
12,000
1,215
164
62
984
(500)
17,799

(128)
(10)
(10)
7,500
7,352

973,450

707,024

952,139

1,084,526

1,050,954

77,504

(33,572)

Conservation and Development
Planning
100-56300-110 Salaries
100-56300-151 FICA
100-56300-152 Retirement
100-56300-153 Dental Insurance
100-56300-154 Health Insurance
100-56300-155 Life Insurance
100-56300-340 Operating Supplies and Expenses
Total Planning

39,989
3,059
2,879
570
8,719
139
4,250
59,605

28,552
2,114
2,142
421
6,539
104
3,266
43,138

40,809
3,122
2,938
561
8,719
140
5,000
61,289

38,318
2,931
2,778
541
8,287
134
5,500
58,489

38,236
2,925
2,772
541
8,287
134
4,750
57,645

(1,753)
(134)
(107)
(29)
(432)
(5)
500
(1,960)

(82)
(6)
(6)
(750)
(844)

39,989
3,059
2,879
570
8,719
139
4,250
59,605

28,552
2,114
2,142
421
6,540
104
2,670
42,542

40,809
3,122
2,938
561
8,719
140
5,000
61,289

38,318
2,931
2,778
541
8,287
134
5,500
58,489

38,236
2,925
2,772
541
8,287
134
4,750
57,645

(1,753)
(134)
(107)
(29)
(432)
(5)
500
(1,960)

(82)
(6)
(6)
(750)
(844)

119,210

85,680

122,579

116,978

115,290

(3,920)

(1,688)

Forestry
100-55500-115
100-55500-116
100-55500-117
100-55500-151
100-55500-152
100-55500-153
100-55500-154
100-55500-155
100-55500-210
100-55500-340

Culture, Recreation, Education

Conservation and Development

Page 74 of 181

General Fund
2027 Preliminary Budget

Other Financing Uses
100-59201-300
100-59201-207

Transfer out - Debt service
Transfer out - Library
Total Other Financing Uses
Expenditures
Net Income/(Use of Fund balance)

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

46,863
46,863
7,572,465
-

Actual
9/30/2026
46,863
46,863
5,528,784
1,431,374

Projected
2026
46,863
46,863
7,410,115
225,341

52,027
52,027
8,156,069
-

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

52,027
52,027
7,875,070
-

5,164
5,164
302,605
-

(280,999)
-

* Amended from original 2026 Budget. Detail available in Appendix

Page 75 of 181

DEBT SERVICE FUND

Page 76 of 181

Debt Service Fund
2027 Preliminary Budget

Revenues
Taxes
300-41110-000

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

General Property Taxes

1,835,371

2,882,073

2,874,523

1,039,152

(7,550)

Total Taxes

1,835,371

2,882,073

2,874,523

1,039,152

(7,550)

30,000
614,383

30,451
614,383

35,000
614,383

4,000
-

(26,000)
(614,383)

644,383

644,834

649,383

4,000

(640,383)

189,845
350,000
100,000
1,769,760
116,775
764,517

100,000
1,769,757
116,775
764,517

584,741
50,000
291,182
118,550
761,143

394,896
(300,000)
291,182
(100,000)
(1,769,760)
1,775
(3,374)

Total Other Financing Sources

3,290,897

2,751,049

1,805,616

(1,485,281)

Revenues

5,770,651

5,231,254

5,235,803

4,691,689

4,684,139

(1,086,512)

(7,550)

Miscellaneous Revenue
300-48110-000 Interest on Investments
300-48900-000 Premium on debt issue
Total Miscellaneous Revenue
Other Financing Sources
300-49000-000 Use of prior year debt premium
300-49000-001 Use of debt reserves to offset levy
300-49000-002 Use of prior year TID 5 transfer
300-49000-100 Transfer from general fund
300-49000-411 Transfer from ERIM
300-49405-000 Transfer from TID 5
300-49406-000 Transfer from TID 6
300-49509-000 Transfer from TID 9

Expenditures
Principal
300-58100-610

12/31/2026

Principal payments

3,651,694

2,534,812

(1,116,882)

Total Principal

3,651,694

2,534,812

(1,116,882)

Interest and fiscal charges
300-58200-622 Interest on debt

1,133,697

1,130,028

1,133,697

2,084,327

950,630

4,000

3,600

4,000

1,137,697

1,133,628

1,137,297

2,088,327

Forgiveness of TID 6 advance

116,348

Total Other Financing Uses

116,348

4,905,739

4,901,670

4,905,339

4,623,139

864,912

329,584

330,464

68,550

300-58200-691

Fiscal Agent Charges
Total Interest and fiscal charges

950,630

(116,348)

4,623,139

(282,600)

61,000

(803,912)

(7,550)

Other Financing Uses
300-59201-406

Expenditures
Net Income/(Use of Fund balance)

Page 77 of 181

CAPITAL PROJECTS FUND

Page 78 of 181

Capital Projects Fund
2027 Preliminary Budget

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

Revenues
Intergovernmental Aid
410-43620-000
410-43520-000
410-43550-000
410-43790-000

DNR Trailhead Grant
WDNR Stormwater Planning Grant
State Fire Dues
Federal Grant - MPO

39,000
47,455
61,454
120,000

47,455
61,454
-

39,000
47,455
61,454
120,000

62,000
-

(39,000)
(47,455)
546
(120,000)

Total Intergovernmental Aid

267,909

108,909

267,909

62,000

(205,909)

Special Assessment Revenue
410-42124-000 Special assessment
410-48112-000 Interest on special assessment

1,128
141

1,128
71

(70)

1,269

1,199

(70)

8,000
25,000
12,950
10,150

8,622
13,171
12,950
10,150

10,125
26,100
12,950
10,150

6,000
25,000
-

100,000
6,000
25,000
-

100,000
(2,000)
(12,950)
(10,150)

100,000
-

56,100

44,893

59,325

31,000

131,000

74,900

100,000

Total Special Assessment Revenue
Miscellaneous Revenue
410-44300-000 Building Permits
410-48110-000 Interest on investments
410-48190-000 Cable Franchise Fees
410-48310-000 Sale of property
410-48510-000 Donations from Individuals/organizations
Total Miscellaneous Revenue
Other financing sources
410-49200-100 Transfer-in - General
Total Other financing sources
Revenues

100,000 ^

100,000

325,278

155,071

428,503

94,199

194,199

(131,079)

100,000

Page 79 of 181

Capital Projects Fund
2027 Preliminary Budget

Expenditures
Capital Outlay
General Government
410-57100-225
410-57100-270
410-57100-226
410-57100-261
410-57100-271
410-52400-210
410-57100-820

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

IT Equipment - Failed
Communications
Comprehensive Plan Update
Fire and EMS Operational and Facility Study
MSB Space Needs Study
Professional Services - Building
Village Building Maintenance

7,000
7,000
100,000
22,000
40,150

6,592
4,964
8,368
12,502
23,589

6,592
7,000
100,000
22,000
40,150

5,000
50,000
75,000

50,000
85,000
45,000

(7,000)
(7,000)
(100,000)
(22,000)
50,000
85,000
4,850

(5,000)
85,000
(30,000)

Total General Government

176,150

56,014

175,742

130,000

180,000

3,850

50,000

Emergency Service Building
Fire Dues Expenses

55,500

28,516

35,000

5,000
62,000

5,000
6,500

Total Fire and EMS

55,500

28,516

35,000

67,000

11,500

Total Public Safety

55,500

28,516

35,000

67,000

11,500

PW Maintenance (Beautification)
Stormwater Planning
MPO Planning Grant
Street Lights for DNR Trailhead

32,640
150,000
49,000

32,640
21,775

32,640
150,000
49,000

4,000
-

4,000
(32,640)
(150,000)
(49,000)

4,000
-

Stormwater Utility Feasibility
Traffic Study

100,000
-

70,212
-

73,500
-

40,000

(100,000)
40,000

Total Public Works

331,640

124,627

305,140

40,000

44,000

(287,640)

4,000

Culture, Recreation, & Education
410-57500-100 ADA Compliance Projects
410-57500-101 Playground maintenance - Woodchips

10,000
10,000

6,268
7,584

6,268
10,000

10,000
10,000

Total Culture, Recreation, & Education

20,000

13,852

16,268

20,000

Professional Services

25,000

Total Miscellaneous

25,000

Transfer out - Library

25,000

Total Other financing uses

25,000

608,290

223,009

532,150

307,000

361,000

(247,290)

54,000

(283,012)

(67,939)

(103,647)

(212,801)

(166,801)

116,211

46,000

Fire and EMS
410-57220-850
410-57220-860

Public Works
410-57300-810
410-57300-840
410-57300-850
410-57300-830
410-57300-851
410-57300-820

Miscellaneous
410-57800-820

Other financing uses
410-59000-204

Expenditures
Net Income/(Use of Fund balance)

^ Administration will be recommending a transfer of unrestricted fund balance in 2026.
2026/2027 Budget Amendment expected to carry over funds

Page 80 of 181

EQUIPMENT REPLACEMENT AND
INFRASTRUCTURE MAINTENANCE FUND

Page 81 of 181

Equipment Replacement and Infrastructure Maintenance Fund
2027 Preliminary Budget

Revenues
Miscellaneous Revenue
411-48110-000 Interest on Investments

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

24,865

26,090

30,000

15,000

(9,865)

24,865

26,090

30,000

15,000

(9,865)

1,555,000
217,210
89,205
32,451
294,000
17,967

1,555,000
89,205
32,451
17,967

1,555,000
89,205
32,451
294,000
17,967

765,327
178,174
-

716,327
178,174
-

(838,673)
(39,036)
(89,205)
(32,451)
(294,000)
(17,967)

(49,000)
-

Total Other Financing Sources

2,205,833

1,694,622

1,988,623

943,501

894,501

(1,311,332)

(49,000)

Revenues

2,230,698

1,720,712

2,018,623

958,501

909,501

(1,321,197)

(49,000)

Total Miscellaneous Revenue
Other Financing Sources
411-49120-000 Proceeds from long term debt
411-49999-000 Carry over funds
411-48310-000 Sale of property
411-48400-000 Insurance reimbursement
411-49000-412 Transfer in - Public Infrastructure
411-48900-000 Premium on debt issue

Page 82 of 181

Equipment Replacement and Infrastructure Maintenance Fund
2027 Preliminary Budget

Expenditures
Capital Outlay
General Government
411-57100-026
411-57100-027

Public Safety
411-57200-002
411-57200-003
411-57200-026
411-57200-027

Public Works
411-57300-000
411-57300-026
411-57300-027

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

2026 Equipment Purchases
2027 Equipment Purchases

62,850
-

17,200
-

23,000
47,500

(39,850)
47,500

General Government

62,850

17,200

70,500

7,650

EMS Equipment
Fire Equipment
2026 Equipment Purchases
2027 Equipment Purchases

15,825
280,000
-

16,373
211,591
-

16,373
241,591
-

93,675
334,500

93,675
284,500

77,850
(280,000)
284,500

(50,000)

Total Public Safety

295,825

227,964

257,964

428,175

378,175

82,350

(50,000)

Annual Road, Sidewalk, and Chipseal
2026 Equipment Purchases
2027 Equipment Purchases

1,029,378
599,720
-

988,092
187,101
-

1,001,729
582,101
-

210,000
231,000

210,000
261,000

(819,378)
-

Total Public Works

1,629,098

1,175,193

1,583,830

441,000

471,000

(819,378)

138,277
-

109,333
-

197,000

168,000

(138,277)
168,000

(29,000)

Total Culture, Recreation, & Education

138,277

109,333

197,000

168,000

29,723

(29,000)

Transfer out - debt service fund
Debt Issuance Costs

100,000
32,214

(100,000)
(32,214)

Total Other financing uses

132,214

(132,214)

2,258,264

1,661,904

2,100,541

1,136,675

1,087,675

(831,869)

(79,000)

(27,566)

58,808

(81,918)

(178,174)

(489,328)

30,000

Culture, Recreation, & Education
411-57500-026 2026 Equipment Purchases
411-57500-027 2027 Equipment Purchases

Other financing uses
411-59000-300
411-58200-000

12/31/2026

Expenditures
Net Income/(Use of Fund balance)

Page 83 of 181

PUBLIC INFRASTRUCTURE FUND

Page 84 of 181

Public Infrastructure Fund
2027 Preliminary Budget

Revenues
Miscellaneous Revenue
412-48110-000 Interest on Investments

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

187,651

202,662

232,662

25,000

(162,651)

Total Miscellaneous Revenue

187,651

202,662

232,662

25,000

(162,651)

Other Financing Sources
412-49200-000 Carry forward for police station
412-49300-000 Carry forward for road work
412-49000-405 Transfer in - TID 5
412-48000-000 Misc. Revenue
412-49120-000 Proceeds from long term debt
412-48900-000 Premium on debt issue

1,388,805
600,000
110,000
15,150,000
175,044

600,000
110,361
15,150,000
175,044

93,927
1,138,219
-

(1,388,805)
93,927
(600,000)
(110,000)
(14,011,781)
(175,044)

Total Other Financing Sources

17,423,849

16,035,405

1,232,146

(16,191,703)

Revenues

17,611,500

16,238,067

16,268,067

1,257,146

(16,354,354)

Police Station

15,124,199

5,860,426

15,124,199

(15,124,199)

Public Safety

15,124,199

5,860,426

15,124,199

(15,124,199)

2025 - Engineering
2026 - Engineering
2027 - Engineering
2028 - Engineering
E Taylor/Weald Bridge/Main St. (CTH N)
Bike Path Extension Southing Grange to CTH N
BB/Buss Bike Path & Damascus Bike Path Impr
Ollie and Main Road Reconstruction

2,960
78,550
195,000
28,500
46,400
347,000
-

2,960
71,256
38,429
28,500
46,400
302,786
-

2,960
73,575
195,000
28,500
46,400
302,786
-

45,000
1,400,000

(2,960)
(78,550)
(195,000)
45,000
(28,500)
(46,400)
(347,000)
1,400,000

Total Public Works

698,410

490,331

649,221

1,445,000

746,590

Transfer out - ERIM
Debt Issuance Costs

294,000
303,741

303,741

294,000
303,741

(294,000)
(303,741)

Total Other financing uses

597,741

303,741

597,741

(597,741)

16,420,350

6,654,498

16,371,161

1,445,000

(14,975,350)

1,191,150

9,583,568

(103,094)

(187,854)

(1,379,004)

Expenditures
Capital Outlay
Public Safety
412-57200-024

Public Works
412-57300-025
412-57300-026
412-57300-027
412-57300-028
412-57300-125
412-57300-225
412-57300-126
412-57300-127

Other financing uses
412-59000-411
412-58200-000

Expenditures
Net Income/(Use of Fund balance)

2026/2027 Budget Amendment expected to carry over funds

Page 85 of 181

PARK DEVELOPMENT FEES FUND

Page 86 of 181

Park Development Fees Fund
2027 Preliminary Budget

Revenues
Public charges for service
205-46000-000 Park development fees
205-46810-000 Fees in Lieu of Parkland

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

85,000
60,000

38,868
19,614

53,802
29,421

50,000
30,000

30,000
14,616

(55,000)
(45,384)

(20,000)
(15,384)

145,000

58,482

83,223

80,000

44,616

(100,384)

(35,384)

20,000
17,000

34,822
4,500

42,322
4,500

25,000
2,000

5,000
(15,000)

37,000

39,322

46,822

27,000

(10,000)

182,000

97,804

130,045

107,000

71,616

(110,384)

(35,384)

32,500
7,500
524,628

18,386
10,702
484,689

31,145
13,700
524,628

25,000
-

(7,500)
(7,500)
-

Total Park Improvements Operating

564,628

513,777

569,473

25,000

(15,000)

Pickleball Donation Expense

15,000
2,000
-

2,000
477

2,000
-

(15,000)
-

Total Parks Donation Expense

17,000

2,477

2,000

(15,000)

Expenditures

581,628

516,254

569,473

27,000

(30,000)

Net Income/(Use of Fund balance)

(399,628)

(418,450)

(439,428)

80,000

44,616

(80,384)

Total Public charges for service
Miscellaneous Revenue
205-48110-000 Interest on investments
205-48510-100 Donations

Revenues
Expenditures
Park Improvements Operating
205-55000-210 Professional Services
205-55000-340 Operating Supplies and Expenses
205-57500-000 Shady Grove

Parks Donation Expense
205-57500-001

Baseball Donation Expense

205-57500-002

Soccer Donation Expense

205-57500-003

Recreation Donation Expense

205-57500-004

(35,384)

Page 87 of 181

LIBRARY FUND

Page 88 of 181

Library Fund
2027 Preliminary Budget

Revenues
Other Financing Sources
204-43000-000 Library Grants
204-48000-000 Donations
204-49100-000 Transfer in - General Fund
204-49410-000 Transfer in - Capital Projects Fund

Expenditures
Library
204-55100-115
204-55100-151

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

46,863
-

1,250
5,740
46,863
-

52,027
25,000

5,164
25,000

Total Other Financing Sources

46,863

53,853

77,027

30,164

Revenues

46,863

53,853

77,027

30,164

Wages
FICA

28,796
2,203

18,956
1,450

27,844
2,130

33,593
2,570

4,797
367

204-55100-332

Mileage

288

204-55100-340

Operating Supplies/Expenses

15,864

13,466

18,426

15,576

(288)

Total Library

46,863

33,873

48,400

52,027

5,164

Expenditures

46,863

33,873

48,400

52,027

5,164

19,980

5,453

25,000

Net Income/(Use of Fund balance)

Page 89 of 181

TOURISM FUND

Page 90 of 181

Tourism Fund
2027 Preliminary Budget

Revenues
Taxes
207-41125-000

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

Municipal Room Tax

140,000

89,539

130,000

150,000

10,000

Total Taxes

140,000

89,539

130,000

150,000

10,000

Revenues

140,000

89,539

130,000

150,000

10,000

36,000
98,000
7,000

24,763
62,677
5,824

38,000
88,665
5,824

42,600
105,000
6,057

6,600
7,000
(943)

Total Economic Development

141,000

93,264

132,489

153,657

12,657

Expenditures

141,000

93,264

132,489

153,657

12,657

(1,000)

(3,725)

(2,489)

(3,657)

(2,657)

Expenditures
Economic Development
207-56700-220
Post Development Grant
207-56700-230
Tourism 70% share
207-56700-340
Unrestricted funds

Net Income/(Use of Fund balance)

Page 91 of 181

AFFORDABLE HOUSING FUND

Page 92 of 181

Affordable Housing Fund
2027 Preliminary Budget

Revenues
Miscellaneous Revenue
208-48110-000 Interest Income

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Village Board
Preliminary Budget
2027

Village Board
Preliminary 2027
Budget Compared to
2026 Budget

2027 Preliminary
Compared to 2026
Department Request

25,000

23,682

28,000

25,000

Total Miscellaneous Revenue

25,000

23,682

28,000

25,000

Revenues

25,000

23,682

28,000

25,000

Total Economic Development

Expenditures

25,000

23,682

28,000

25,000

Expenditures
Economic Development
208-56700-340 Housing Stock - Utility Master Plan (25%)
208-56700-341 Affordable Housing Program - Park Fees (75%)

Net Income/(Use of Fund balance)

Page 93 of 181

Tax Incremental Districts (TID)

Page 94 of 181

TID 6 Fund
2027 Preliminary Budget
Budget
2027
Revenues
Taxes
406-41120-000

Tax Increment

55,573

Total Taxes

55,573

Intergovernmental Aid
406-43510-000 Exempt Computer Aid
406-43515-000 Personal Property Aid

649
1,364

Total Intergovernmental Aid

2,013

Revenues

57,586

Project Costs
Professional Services
406-56701-210 Plan, Legal, and Admin

150

Total Professional Services

150

Debt
Principal
Principal payments
Interest and fiscal charges
Interest
406-59300-900

Total Debt (Transfer to debt service)

110,000
8,550
118,550

Expenditures

118,700

Net Income (Loss)

(61,114)

*Final determination of increment the later of Tax Increment Worksheet (anticipated Nov 13)
availability and adoption of Village municipal budget (anticipated Nov 16).

Page 95 of 181

TID 8 Fund
2027 Preliminary Budget
Budget
2027
Revenues
Taxes
508-41120-000
508-48900-001

Tax Increment
Tax Guarantee

80,825
7,600

Total Taxes

88,425

Revenues

88,425

Project Costs
Administration, internal
508-51410-110 Salaries
508-51410-151 FICA
508-51410-152 Retirement
508-51410-153 Dental Insurance
508-51410-154 Health Insurance
508-51410-155 Life Insurance
508-51410-340 Operating Supplies and Expenses

27,845
2,130
2,019
318
4,875
70
3,500

Total Administration, internal

40,757

Professional Services
508-56701-210 Plan, Legal, and Admin

3,500

Total Professional Services

3,500

Developer Incentives
508-56100-000 Developer Incentives

76,000

Total Developer incentives

76,000

Expenditures

120,257

Net Income (Loss)

(31,832)

*Final determination of increment the later of Tax Increment Worksheet (anticipated Nov 13)
availability and adoption of Village municipal budget (anticipated Nov 16).

Page 96 of 181

TID 9 Fund
2027 Preliminary Budget
Budget
2027
Revenues
Taxes
509-41120-000

Tax Increment

911,919

Total Taxes

911,919

Intergovernmental Aid
509-43515-012 Personal Property Aid - Act 12

8,959

Total Intergovernmental Aid

8,959

Miscellaneous
509-48110-000
509-48200-000

Interest Income
Lease Revenue

10,000
116,040

Total Miscellaneous

126,040

Revenues
Project Costs
Administration, internal
509-51410-110 Salaries
509-51410-151 FICA
509-51410-152 Retirement
509-51410-153 Dental Insurance
509-51410-154 Health Insurance
509-51410-155 Life Insurance
509-51410-340 Operating Supplies and Expenses
Total Administration, internal

1,046,918

42,546
3,255
3,085
463
7,103
102
141,625
198,179

Professional Services
509-56701-210 Plan, Legal, and Admin

20,000

Total Professional Services

20,000

Debt
Principal
Principal payments
Interest and fiscal charges
Interest
509-59300-900

Total Debt (Transfer to debt service)

580,000
181,143
761,143

Expenditures

979,322

Net Income (Loss)

67,596

*Final determination of increment the later of Tax Increment Worksheet (anticipated Nov 13)
availability and adoption of Village municipal budget (anticipated Nov 16).

Page 97 of 181

TID 10 Fund
2027 Preliminary Budget
Budget
2027
Revenues
Taxes
510-41120-000

Tax Increment

7,439,108

Total Taxes

7,439,108

Intergovernmental Aid
510-43515-012 Personal Property Aid - Act 12

Total Intergovernmental Aid

Miscellaneous
510-48110-000

Interest Income

20,000

Total Miscellaneous

20,000

Revenues

7,459,132

Project Costs
Administration, internal
510-51410-110 Salaries
510-51410-151 FICA
510-51410-152 Retirement
510-51410-153 Dental Insurance
510-51410-154 Health Insurance
510-51410-155 Life Insurance
510-51410-340 Operating Supplies and Expenses

42,546
3,255
3,085
463
7,103
102
10,000

Total Administration, internal

66,554

Professional Services
510-56701-210 Plan, Legal, and Admin

20,000

Total Professional Services
Developer Incentives
510-56100-000 Developer Incentives

20,000

6,670,000

Total Developer incentives

6,670,000

Expenditures

6,756,554

Net Income (Loss)

702,578

*Final determination of increment the later of Tax Increment Worksheet (anticipated Nov 13)
availability and adoption of Village municipal budget (anticipated Nov 16).

Page 98 of 181

2027 Utility Commission Adopted Budget

Page 99 of 181

Water Utility

Page 100 of 181

2027 Budget Request
Meeting Date: September 16, 2026
Memo Date:

September 10, 2026

To:

Utility Commission

From:

Kyela O’Loughlin - Director of Public Works and Utilities
Cameron Sawyer – Assistant Administrator/Finance Director

Subject:

2027 Budget Request - Water

Operating Requests
The Village has initiated a conventional rate case following the 2027 Water Long Range Cash Flow
Analysis. It is anticipated that the Wisconsin Public Service Commission will approve a rate increase of
approximately 27.70%. It is anticipated that the rate increase would take effect July 1, 2027. The last
Water rate increase was April 1, 2024.
Utility Operations Technician – The Water and Sewer utility have approximately 40 miles of sanitary
sewer and water main, 3 municipal wells, 2 water towers, and 6 lift stations. The additional staffing will
improve operational efficiency, provide greater responsiveness to routine and emergency needs, reduce
workload demands on existing staff, and help ensure the continued reliability of the Village's water and
sanitary sewer utilities.
Capital Expenses
2027 Vehicle & Equipment Replacement (CP: $231,000, W: $49,500, S: $49,500)
We are requesting the planned replacement of a Plow truck, including upfitting. If approved the
department would order a truck and receive it either in 2027 or 2028. Upfitting would occur in 2028 or
2029 based on current lead times. The water portion would be funded by cash on hand.
Tower Security System (W: $26,000) - To protect our tower facilities, it is recommended to install a
security system for Towers 2 and 3. This system would include 2 exterior cameras at each tower. This
would allow staff to monitor any activity at the tower facilities, and review footage, should it be
necessary for an incident. This project would be funded by cash on hand.
2027 Major Projects (CP: $1,560,000, W: $1,681,500, S: $1,600,500)
Ollie Street Reconstruction (CP: $830,000, W: $863,000, S: $702,000) - The project will replace the old,
aging clay sanitary sewer main as well as the undersized 6-inch water main beneath the street. At the
same time as the utilities are replaced, the street will get new asphalt to replace the failed existing
asphalt. Additionally, concrete curb and gutter and sidewalk will be replaced throughout the corridor.
Most of the costs incurred will be utility costs, but some costs will be incurred by the capital projects
fund. Engineering is included in the amount above CP: $80,000, W: $93,000, S: $92,000. Engineering
started in 2026.

Village of Cottage Grove, WI

Page 101 of 181

Main Street Reconstruction, Reynolds South to Village Limits (CP: $765,000, W: $843,500, S: $651,000)
- The project will incorporate replacing the undersized 6-inch water main as well as replace the aging,
old concrete sanitary sewer pipe beneath the street. While the utilities are being replaced, the street
will be reconstructed due to the aging and failed pavement along the corridor. Additionally, concrete
curb and gutter and sidewalk will be replaced throughout the corridor. Most of the costs incurred will
be utility costs, but some costs will be incurred by the capital projects fund. Engineering is included in
the amount above CP: $115,000, W: $98,500, S: $91,000. Engineering started in 2026.
2028 Engineering in 2027 Budget
The following projects are in the Financial Management Plan in 2028, which require engineering and
design in 2027. Well 4 Improvements, Well 4 Hole Rehab, and Flush Station do not require engineering
in 2027.
Dentaria Water Main Design (W: $45,000) - In the last 4 years there have been three different water
main breaks near the same section of Dentaria Drive. As part of the planned pulverization of Dentaria
Drive in 2028, the section of Dentaria Drive where the previous water main breaks are planned to be
replaced. To ensure design is completed prior to bidding the project in early 2028, design of the water
main is planned for 2027.
Well 3 Improvements – (W: $50,000) - Well 3 was built in 1993 when DNR regulations did not require
separate chemical rooms at the wellhouse. Presently, both chlorine and fluoride storage containers are
in the same chemical room at Well 3. In 2010, regulations were modified to require separate chemical
rooms for each chemical. This deficiency has also been noted several times in our Sanitary Survey. This
project would create a second chemical room where the previously right-angle drive (backup generator)
existed before the new generator was installed as part of the SCADA project in 2025. Additionally, a
separate sample tap will be provided at Well 3 as part of this project. The design for the project would
occur in 2027 with construction slated in 2028.

Village of Cottage Grove, WI

Page 102 of 181

Water Utility
Adopted Budget

12/31/2025
2025
Actual

8/31/2026
2026
August

Metered Sales-Residental
Metered Sales-Multi Family
Total Residential

926,444
224,267
1,150,711

650,646
150,250
800,896

975,969
225,374
1,201,343

915,000
225,000
1,140,000

1,108,000
256,000
1,364,000

Metered Sales-Commercial
Total Commercial

152,074
152,074

112,076
112,076

168,114
168,114

155,000
155,000

191,000
191,000

Metered Sales-Industrial
Total Industrial

90,578
90,578

58,557
58,557

87,836
87,836

95,000
95,000

100,000
100,000

Metered Sales-Public Authority
Private Fire Protection
Public Fire Protection
Total Public Authority

26,301
67,945
646,457
740,703

19,119
84,623
439,823
543,565

28,679
126,934
659,734
815,347

27,000
58,500
645,000
730,500

33,000
66,500
750,000
849,500

Penalty Revenue
Other Water Operating Revenue
Total other operating

8,787
16,011
24,798

5,115
9,173
14,287

7,672
13,759
21,431

7,500
8,500
16,000

8,000
14,000
22,000

2,158,864

1,529,381

2,294,071

2,136,500

2,526,500

Account No

Title

8
2026
Estimate

12/31/2026
2026
Budget

2027
Budget

Operating Revenue
Residential
600-46100-000
600-46105-000
Commercial
600-46101-000
Industrial
600-46102-000
Public Authority
600-46103-000
600-46200-000
600-46300-000

Other operating
600-47001-000
600-47400-000

Operating Revenue Total

Page 103 of 181

Account No
Operating Expenses
Source of Supply Expenses

Title

Operation labor - 600
600-60600-120
Operation labor

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Operation labor - 640 subtotal

54,577
54,577

Operation supplies and expenses - 602
600-60602-340
Operation supplies and expenses
Operation supplies and expenses - 602 subtotal

3,369
3,369

25,499
25,499

38,248
38,248

14,500
14,500

14,750
14,750

Maintenance of water source plant - 605
600-60605-340
Maintenance of water source plant
Maintenance of water source plant - 605 subtotal

4,060
4,060

1,770
1,770

2,655
2,655

20,000
20,000

20,500
20,500

Total Source of Supply Expenses

62,005

27,269

40,903

34,500

35,250

Fuel or power purchased for pumping - 622
600-60622-340
Power purchased for pumping - Alliant
Fuel or power purchased for pumping - 622 subtotal

88,934
88,934

63,752
63,752

95,628
95,628

87,550
87,550

100,000
100,000

88,934

63,752

95,628

87,550

100,000

Professional Services - Chemicals
Chemicals - 631 subtotal

10,158
10,158

6,330
6,330

9,495
9,495

13,133
13,133

13,250
13,250

Operation supplies and expenses - 632
600-60632-340
Operation supplies and expenses - Lab testing
Operation supplies and expenses - 632 subtotal

3,097
3,097

5,557
5,557

8,335
8,335

5,500
5,500

4,000
4,000

Maintenance of water treatment plant - 635
600-60635-340
Maintenance of water treatment plant
Maintenance of water treatment plant - 635 subtotal

9,895
9,895

5,000
5,000

5,100
5,100

Total Water Treatment Expenses

23,149

11,887

17,830

23,633

22,350

Pumping Expenses

Total Pumping Expenses
Water Treatment Expenses
Chemicals - 631
600-60631-210

Page 104 of 181

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Trans. & Distribution Expenses
Operation labor - 640
600-60640-120
Operation labor
Operation labor - 640 subtotal

54,577
54,577

Maintenance of distr. Reservoirs - 650
600-60650-340
Standpipe Mt-Oper Supplies
Maintenance of distr. Reservoirs - 650 subtotal

19,914
19,914

20,042
20,042

30,063
30,063

18,500
18,500

28,000
28,000

Maintenance of mains - 651
600-60651-340
Mains Maintenance-Oper Sup/Exp
Maintenance of mains - 651 subtotal

20,587
20,587

24,143
24,143

36,214
36,214

20,300
20,300

20,750
20,750

Maintenance of services - 652
600-60652-340
Services Mt-Oper Sup/Exp
Maintenance of services - 652 subtotal

3,858
3,858

206
206

308
308

3,000
3,000

3,800
3,800

Maintenance of meters - 653
600-60653-120
Meters-MT Wages
600-60653-210
Professional Services - Meter testing
600-60653-340
Meters Mt-Operating Supplies
Maintenance of meters - 653 subtotal

54,577
5,245
1,122
60,944

2,245
224
2,469

3,368
336
3,704

7,000
2,500
9,500

7,250
2,750
10,000

Maintenance of Hydrants - 654
600-60654-340
Hydrants Mt-Operating Supplies
Maintenance of Hydrants - 654 subtotal

27,523
27,523

14,970
14,970

22,455
22,455

30,000
30,000

21,000
21,000

187,403

61,829

92,744

81,300

83,550

Total Trans. & Distribution Expenses

Page 105 of 181

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Customer accounts expenses
Meter reading labor - 901
600-60901-120
Meter reading labor
Meter reading labor - 901 subtotal
Accounting and collection labor - 902
600-60902-110
Salaries
600-60902-115
Wages
600-60902-116
Overtime
600-60902-332
Mileage
Accounting and collection labor - 902 subtotal
Supplies and expenses -903
600-60903-210
Professional Services
600-60903-340
Cust Acct - Operating Supplies
Supplies and expenses - 903 subtotal

54,577

61,077
39,307
374

39,680
25,564
193

59,521
38,346
289

61,072
41,878
525

63,562
42,985
551

100,759

65,437

98,155

103,475

107,098

18,584
36,760

19,495
23,640

19,495
35,460

17,700
39,500

13,000
30,000

55,344

43,135

54,955

57,200

43,000

108,576

153,116

160,675

150,098

Uncollectable accounts - 904
600-60904-340

Uncollectable accounts
Uncollectable accounts - 904 subtotal

Total Customer accounts expenses

210,679

Page 106 of 181

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Administrative and general expenses
Administrative and general salaries -920
600-60920-110
Salaries
600-60920-115
Wages
600-60920-116
Overtime
600-60920-332
Admin & Gen-Mileage
600-60920-340
Admin & Gen Operating Supplies
Administrative and general salaries - 920 subtotal

140,491
0
0
454
27,821
168,766

87,374
134,171
7,085
317
22,026
250,973

131,062
201,257
10,627
475
33,039
376,460

136,502
204,674
11,173
500
47,000
399,849

140,818
234,603
13,277
550
48,500
437,748

Outside Services employed - 923
600-60923-125
Utility Commission Wages
600-60923-210
Admin & Gen Professional Serv
Outside Services employed - 923 subtotal

438
114,620
115,058

225
75,377
75,602

450
129,218
129,668

500
125,000
125,500

500
130,000
130,500

Property Insurance - 924
600-60924-510
Property & Liability Insurance
Property Insurance - 924 subtotal

27,028
27,028

28,966
28,966

28,500
28,500

35,500
35,500

Injuries and damages - 925
600-60925-511
Workers Compensation Insurance
Injuries and damages - 925 subtotal

12,202
12,202

11,794
11,794

12,750
12,750

16,000
16,000

Employee pensions and benefits - 926
600-62926-000
Pension - GASB 68
600-62926-131
Sick & Vacation - GASB 101
600-62926-151
FICA
600-62926-152
Retirement
600-62926-153
Dental insurance
600-62926-154
Health insurance
600-62926-155
Life insurance
Employee pensions and benefits - 926 subtotal

5,956
17,969
34,364
31,307
9,456
80,334
1,357
180,743

21,968
21,768
6,238
55,246
901
106,120

32,952
32,651
9,356
82,869
1,351
159,179

34,830
32,782
8,482
88,268
1,591
165,953

37,886
35,905
9,265
103,364
1,707
188,127

Page 107 of 181

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Regulatory Commission expenses - 928
600-60928-211
Regulatory Commission Exp
Regulatory Commission expenses - 928 subtotal

2,639
2,639

2,850
2,850

2,500
2,500

6,500
6,500

Miscellaneous general expenses - 930
600-60930-340
Misc General Exp-Oper Supplies
Miscellaneous general expenses - 930 subtotal

3,248
3,248

1,115
1,115

1,673
1,673

7,000
7,000

7,140
7,140

Transportation expenses - 933
600-60933-380
Equipment-Veh Supplies
600-60933-385
Equipment/Veh Fuel
Transportation expenses - 933 subtotal

9,511
6,409
15,920

1,545
4,733
6,278

2,318
7,100
9,418

15,000
8,000
23,000

15,500
9,975
25,475

Maintenance of general plant - 935
600-60935-340
Gen Plant Mt-Operating Supp
Maintenance of general plant - 935

7,028
7,028

7,643
7,643

11,464
11,464

20,000
20,000

18,500
18,500

532,630

488,492

732,738

785,052

865,490

1,104,801

761,803

1,142,705

1,172,710

1,256,738

Depreiciation Exp-CIAC Assets
Depreciation Expense

189,371
317,551

189,431
390,000

195,000
300,000

19,500
400,000

Total Deprecation

506,922

579,431

495,000

419,500

Total Depreciation and amortization

506,922

579,431

495,000

419,500

1,611,723

761,803

1,722,136

1,667,710

1,676,238

547,141

767,577

571,935

468,790

850,262

Total Administrative and general expenses
Total operation and maintenance
Depreciation and amortization
Deprecation
600-60403-541
600-60403-540

Operating Expenses
Operating Income (Loss)

Page 108 of 181

Account No

2025
Actual

Title

2026
August

2026
Estimate

2026
Budget

2027
Budget

Nonoperating Revenue (Expense)
600-60428-691
600-47421-001
600-60408-999
600-47419-000
600-60427-621
600-48310-000
600-47201-000
600-68200-692

Amortization Debt Discount
Misc income
Joint metering allocation
Interest on Investments
Interest on Debt
Gain/(Loss) on disposal
Lease payment for tower lease
Debt issuance costs

1,005
7,500
8,946
107,443
(73,676)
9,705
16,000
(18,534)

4,141
63,541
(50,270)
2,197
26,675
(45,956)

6,212
9,200
95,312
(86,759)
2,197
36,425
(45,956)

70,000
(86,759)
36,600
-

75,000
37,720
-

Total Nonoperating Revenue (Expense)

58,389

328

16,631

19,841

112,720

Taxes Due Municipality
Contributions for Construction

(317,252)
1,404,998

(236,250)
26,944

(375,000)
40,416

(305,000)
50,000

(375,000)
40,000

Total Contributions and transfers

1,087,746

(209,306)

(334,584)

(255,000)

(335,000)

1,693,276

558,599

253,982

233,631

627,982

Contributions and transfers
600-60408-550
600-47421-000

Net Income

100

Page 109 of 181

Sewer Utility

101

Page 110 of 181

2027 Budget Request
Meeting Date: September 16, 2026
Memo Date:

September 10, 2026

To:

Utility Commission

From:

Kyela O’Loughlin - Director of Public Works and Utilities
Cameron Sawyer – Assistant Administrator/Finance Director

Subject:

2027 Budget Request – Sewer

Operating Requests
Based on the required revenue to support operations staff recommends the Utility Commission approve
a rate increase for sewer of 5% based on the sewer rate case study effective January 1, 2027.
Utility Technician
Utility Operations Technician – The Water and Sewer utility have approximately 40 miles of sanitary
sewer and water main, 3 municipal wells, 2 water towers, and 6 lift stations. The additional staffing will
improve operational efficiency, provide greater responsiveness to routine and emergency needs, reduce
workload demands on existing staff, and help ensure the continued reliability of the Village's water and
sanitary sewer utilities.
MMSD Sewer service charges - Madison Metropolitan Sewerage District charges represent the largest
operating expense for the sewer utility. The Village currently does not have its own wastewater
treatment plant, and we continue to recommend that constructing our own treatment facility is not
economically feasible. MMSD communicated approx. 12% increase in service charge estimate.
Maintenance of Collection System ($211,000)
Included in the budget line is an increase of $211,000 for the engineering and construction of
maintenance of the Vilas Road sanitary sewer sag. Completing the design and construction, and
including it in one of the capital projects, should allow for competitive pricing and for the work to be
completed in the summer of 2027. Fixing the discovered sanitary sewer sag will allow for sanitary sewer
flow from the west side of the Village to use this newly installed interceptor.
Sanitary Flow Metering ($55,000)
As recommended in the 2022 Utility Master, flow monitoring efforts should be provided at critical
manholes to continue to monitor the actual flows of the sanitary sewer system, specifically the
interceptors. By completing flow monitoring within the system, this will provide the ability to track used
and remaining capacities within our system over time to assist in developing a timeline for future
projects, as needed.

Village of Cottage Grove, WI

102

Page 111 of 181

Capital Expenses
2027 Vehicle & Equipment Replacement (CP: $231,000, W: $49,500, S: $49,500)
We are requesting the planned replacement of a Plow truck, including upfitting. If approved the
department would order a truck and receive it either in 2027 or 2028. Upfitting would occur in 2028 or
2029 based on current lead times. The sewer portion would be funded by cash on hand.
2027 Major Projects (CP: $1,560,000, W: $1,681,500, S: $1,600,500)
Ollie Street Reconstruction (CP: $830,000, W: $863,000, S: $702,000) - The project will replace the old,
aging clay sanitary sewer main as well as the undersized 6-inch water main beneath the street. At the
same time as the utilities are replaced, the street will get new asphalt to replace the failed existing
asphalt. Additionally, concrete curb and gutter and sidewalk will be replaced throughout the corridor.
Most of the costs incurred will be utility costs, but some costs will be incurred by the capital projects
fund. Engineering is included in the amount above CP: $80,000, W: $93,000, S: $92,000. Engineering
started in 2026.
Main Street Reconstruction, Reynolds South to Village Limits (CP: $765,000, W: $843,500, S: $651,000)
- The project will incorporate replacing the undersized 6-inch water main as well as replace the aging,
old concrete sanitary sewer pipe beneath the street. While the utilities are being replaced, the street
will be reconstructed due to the aging and failed pavement along the corridor. Additionally, concrete
curb and gutter and sidewalk will be replaced throughout the corridor. Most of the costs incurred will
be utility costs, but some costs will be incurred by the capital projects fund. Engineering is included in
the amount above CP: $115,000, W: $98,500, S: $91,000. Engineering started in 2026.
New Pump at Business Park Lift Station ($25,000)
The two pumps at Business Park Lift Station are approximately 25 years old and are nearing the end of
their expected service life. To reduce the risk of a complete station outage resulting from simultaneous
pump failures, it is proposed to proactively replace one of the existing pumps while retaining the second
pump as a backup until replacement becomes necessary. This approach will minimize the likelihood of a
service disruption. This would be funded through the equipment replacement fund.
2028 Engineering Projects in 2027 budget
The following projects are in the Financial Management Plan in 2028, which require engineering and
design in 2027.
Sewer Lining Project – $65,000 in 2027
Several sanitary sewer mainlines within the Village are constructed of clay or reinforced concrete pipe.
With the televising of the Village's sanitary sewer system near completion, this project will include
rehabilitating these existing clay and reinforced concrete sanitary sewers through cured-in-place pipe
(CIPP) lining or a similar lining method. The rehabilitation will extend the service life of the sewer
mainlines, improve structural integrity, and reduce the potential for future maintenance and repair
costs.

Village of Cottage Grove, WI

103

Page 112 of 181

Sewer Utility
Adopted Budget

8
2026
Estimate

12/31/2026
2026
Budget

12/31/2025
2025
Actual

8/31/2026
2026
August

Residential Sales
Multi-family
Total Residential

1,598,617
405,773
2,004,390

1,143,664
272,307
1,415,972

1,715,496
408,461
2,123,957

1,650,000
420,000
2,070,000

1,800,000
430,000
2,230,000

Commercial Sales
Total Commercial

267,589
267,589

198,062
198,062

297,093
297,093

285,000
285,000

312,000
312,000

Industrial Sales
Hydraulic Barrier System Fees
Total Industrial

193,923
310,419
504,342

131,267
364,117
495,384

196,901
546,175
743,076

205,000
480,000
685,000

207,000
572,000
779,000

Public Authority
Penalty Revenue
Total Public Authority

45,866
11,205
57,071

32,565
5,622
38,187

48,847
8,433
57,280

51,000
8,000
59,000

51,500
8,500
60,000

2,833,392

2,147,605

3,221,407

3,099,000

3,381,000

Account No

Title

2027
Budget

Operating Revenue
Residential
601-46210-000
601-46215-000
Commercial
601-46220-000
Industrial
601-46230-000
601-46230-100
Public Authority
601-46240-000
601-46321-000

Operating Revenue Total

104

Page 113 of 181

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Operating Expenses
Operation and maintenance
Treatment charges
601-60822-222

MMSD sewer charges
Total Treatment charges

1,049,426
1,049,426

562,949
562,949

1,125,898
1,125,898

1,250,000
1,250,000

Power pumping lift stations
Treatment Supplies

41,140
41,140

25,979
25,979

38,969
38,969

55,000
55,000

58,300
58,300

Transportation expenses
601-60828-385
Equipment/Veh Fuel
Total Transportation expenses

6,733
6,733

4,733
4,733

7,100
7,100

8,000
8,000

9,975
9,975

Maintenance of collection system
601-60831-340
Operating and Supplies - collection system
Total Maintenance of collection system

60,802
60,802

23,634
23,634

35,450
35,450

63,000
63,000

275,300
275,300

Maintenance of pumping equipment
601-60832-340
Operating and Supplies - pumping
Total Maintenance of pumping equipment

4,718
4,718

10,196
10,196

15,295
15,295

20,600
20,600

76,000
76,000

Maintenance of general plant equipment
601-60834-340
Gen plt mt bld/eq operating
Total Maintenance of general plant equipment

33,950
33,950

13,191
13,191

19,787
19,787

35,000
35,000

34,000
34,000

Billing, collecting and accounting
601-60840-110
Salaries
601-60840-115
Wages
601-60840-116
Overtime
601-60840-151
FICA
601-60840-210
Professional Services
601-60840-332
Mileage
Total Billing, collecting and accounting

61,077
39,309
1,140
18,295
374
120,195

39,680
25,564
19,495
192
84,932

59,521
38,346
-

61,072
41,878
17,700
525
121,175

63,562
42,985
13,000
525
120,072

Treatment Supplies
601-60821-221

29,243
289
127,398

105

Page 114 of 181

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Administrative and general salaries
601-60850-110
Salaries
601-60850-115
Wages
601-60850-116
Overtime
601-60850-332
Mileage
601-60850-340
Operating and Supplies
Total Administrative and general salaries

140,491
207,134
11,171
454
86,067
445,317

87,374
134,171
7,085
317
51,886
280,833

131,061
201,257
10,627
474.98
77,830
421,250

136,502
204,674
11,173
500
85,725
438,574

140,818
234,603
13,277
550
87,725
476,973

Outside services employed
601-60852-140
Utility commission Per Diem
601-60852-210
Professional Services
Total Outside services employed

438
110,796
111,234

225
67,833
68,058

338
101,749
102,086

500
110,000
110,500

Employee pensions and benefits
601-60853-510
Property and Liability Ins
601-60853-511
Workers Compensation Ins
601-60854-000
Pension - GASB 68
601-60854-131
Sick & Vacation - GASB 101
601-60854-151
FICA
601-60854-152
Retirement
601-60854-153
Dental Insurance
601-60854-154
Health Insurance
601-60854-155
Life Insurance
Total Employee pensions and benefits

27,028
12,202
5,955
17,969
33,224
31,306
9,457
80,333
1,358
218,830

28,966
11,794
21,967
21,768
6,238
55,246
900
146,880

43,449
17,692
32,951
32,652
9,357
82,868
1,350
220,320

28,500
12,750
34,830
32,782
8,482
88,268
1,591
207,203

35,500
16,000
37,886
35,905
9,265
103,364
1,707
239,627

2,092,345

1,221,385

2,113,552

2,309,052

2,650,747

Total Operation and maintenance

106

Page 115 of 181

Account No
Depreciation and amortization
Deprecation
601-60300-541

2025
Actual

Title

Depreciation Expense

Total Deprecation
Total Depreciation and amortization
Operating Expenses
Operating Income (Loss)

2026
August

2026
Estimate

2026
Budget

2027
Budget

635,237
635,237

642,000
642,000

625,000
625,000

650,000
650,000

635,237

642,000

625,000

650,000

2,727,582

1,221,385

2,755,552

2,934,052

3,300,747

105,810

926,219

465,855

164,948

80,253

1,834
151,323
9,705
(93,489)
(3,003)
66,370

58,499
2,197
(46,732)
(4,279)
9,685

87,749
3,295
(84,621)
(4,279)
2,144

90,000
(84,621)
5,379

85,000
85,000

1,642,491
1,642,491

31,967
31,967

47,951
47,951

50,000
50,000

80,000
80,000

1,814,671

967,872

515,950

220,327

245,253

Nonoperating Revenue (Expense)
601-42801-000
601-46419-000
601-48120-000
601-60426-621
601-68200-692

Amortization of Issuance Costs
Interest on investments
Gain/Loss on sale of asset
Interest on debt
Debt issuance costs

Total Nonoperating Revenue (Expense)
Contributions and transfers
601-46423-000

Contributions for Construction

Total Contributions and transfers
Net Income

107

Page 116 of 181

Appendix 1 - 2026 Budget Amendments

108

Page 117 of 181

Staff Memo
Meeting Date:

February 16, 2026

Memo Date:

February 10, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-001)

Proposed Amendment:
Stormwater project to be finalized in 2026 (decrease budgeted rev/exp 2025/increase budgeted rev/exp 2026)
2026 Street Project cost incurred in 2025 (increase budgeted expense 2025/decrease budgeted expense 2026)
2026 Budgeted Vehicles purchased in 2025 (increase budgeted expense 2025/decrease budgeted expense 2026)
2026 Police Station Project cost reduced by 2024 and 2025 expenditures. ($255,950 & $896,712)
2025 Engineering Project cost to incur in 2026 (increase budgeted exp 2025/decrease budgeted exp 2026)
2026 Engineering Project cost to incur in 2026 (decrease budgeted exp 2025/increase budgeted exp 2026)
2025 Tail and Intersection Project costs to incur in 2026(decrease budgeted exp 2025/increase budgeted exp 2026)
2026 TID 9 lease revenue and associated costs not known during 2026 budget
Account
410-57300-840
410-43520-000
411-57300-000
411-57300-026
411-57500-026
412-57200-024
412-57300-025
412-57300-026
412-57300-125
412-57300-225
205-57500-000

Description
Stormwater Planning
State Aid - Stormwater
Annual Road,Sidewalk,Chipseal
2026 Equipment Purchases
2026 Equipment Purchases
Police Station
2025 - Engineering
2026 - Engineering
E Taylor/Weald Bridge/Main St.
Bike Path Extension Southing G
Shady Grove Park

Budget
1,051,000
250,600
197,500
16,276,861
-

Amendment
40,461
51,365
1,031,378
199,720
138,277
15,124,199
12,172
78,550
36,838
49,784
524,628

Change
40,461
51,365
(19,622)
(50,880)
(59,223)
(1,152,662)
12,172
78,550
36,838
49,784
524,628

Recommendation:
Approve the budget amendment as presented.

The Village of Cottage Grove, WI

109

Page 118 of 181

Staff Memo
Meeting Date:

April 6, 2026

Memo Date:

March 31, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-002)

Proposed Amendment:
Results of 2026A debt issuance
Street Project bid adjustment for removal of Johnson Health Tech trail replacement
BB/Buss Bike Path & Damascus project due to favorable bid results
Fire and EMS Op & facility study shared with the Town
Reduce insurance reimbursement for amount received in 2025

Account
300-48900-000
411-49120-000
411-48900-000
411-58200-000
412-49120-000
412-48900-000
412-58200-000
411-48110-000
412-48110-000
411-57300-000
412-57300-126
410-57100-261
411-48400-000

Description
Premium on debt issuance
Proceeds from long term debt
Premium on debt issuance
Debt issuance costs
Proceeds from long term debt
Premium on debt issuance
Debt issuance costs
Interest on investments
Interest on investments
Annual Road,Sidewalk,Chipseal
BB/Buss Bike Path & Damascus
Fire and EMS Op & Fac Study
Insurance Reimbursement

Budget
1,726,065
14,883,056
1,031,378
400,000
40,000
47,000

Amendment
614,383
1,555,000
17,967
32,214
15,150,000
175,044
303,741
16,173
157,651
979,378
347,000
17,500
24,348

Change
614,383
(171,065)
17,967
32,214
266,944
175,044
303,741
16,173
157,651
(52,000)
(53,000)
(22,500)
(22,652)

Recommendation:
Approve the budget amendment as presented.

The Village of Cottage Grove, WI

110

Page 119 of 181

Staff Memo
Meeting Date:

July 20, 2026

Memo Date:

July 15, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-003)

General Fund:
Proposed increase in revenue and expenses equal $61,952 resulting in no change in budgeted
net income. Insurance recoveries and related expenditure make up large portion of amendment.
Debt service fund:
TID 5 payments scheduled for 2027 removed from 2026 budget. Interest income from premium
held higher than anticipated. Slight increase in fiscal agent cost for debt issuance.
Capital project funds:
To account for insurance recoveries and related costs in Fund 410. Reestablish Johnson Health
Tech Path in Fund 411 after project was added back in post bid. Formally account for revenue
related to school district reimbursement in Fund 412.
Account
100-41800-000
100-44300-000
100-44400-000
100-46400-000
100-46410-000
100-48400-000
100-48450-000
100-51520-500
100-51520-510
100-51520-511
100-52300-340
100-52400-210
100-53300-340
100-53620-295
100-53620-296
100-55500-340

Description
Interest & Penalties
Building Permits
Zoning Permits & Fees
Recycling Revenue from Tax Roll
Garbage Revenue from Tax Roll
Insurance Recoveries
Payment for School Resource Officer
Taxes due other - annexation
Property/Liability Insurance
Workers Compensation Insurance
Emergency Management Plan
Building Permits Inspections
Street Operating Supplies
Garbage Contract
Recycling Contract
Forestry Operating Supplies

Budget
90,000
3,750
140,865
295,317
135,000
3,000
60,400
40,800
2,000
75,000
76,500
295,317
140,865
11,800

Amendment
6,500
120,000
16,750
143,053
299,581
21,000
120,000
50
67,300
35,400
10,500
102,000
82,500
302,505
147,579
19,800

Change
6,500
30,000
13,000
2,188
4,264
21,000
(15,000)
(2,950)
6,900
(5,400)
8,500
27,000
6,000
7,188
6,714
8,000

300-48110-000
300-58100-610
300-58200-622
300-58200-691

Interest on investments
Principal payments
Interest on debt
Fiscal agent charges

3,400
3,936,506
1,140,068
3,400

30,000
3,651,694
1,133,697
4,000

26,600
(284,812)
(6,371)
600

410-48510-000
410-57100-820

Donations/insurance recoveries
Village Building Maintenance

5,000
35,000

10,150
40,150

411-57300-000
412-48000-000

Annual Road, Sidewalk, Chipseal
Miscellaneous Revenue

979,378
-

1,029,378
110,000

5,150
5,150
50,000
110,000

The Village of Cottage Grove, WI

111

Page 120 of 181

Staff Memo
Meeting Date:

August 17, 2026

Memo Date:

August 12, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-004)

TID 6:
Formally forgive 2025 and 2026 planned amounts. See supplemental memos.
TID 5:
Update to recognize final revenue and expenditure amounts.
TID 8:
Increase amount due to contractual obligation based on increment created.
TID 9:
Increase to account for property acquisition and related costs.
TID 10:
Increase amount due to contractual obligation based on increment created.
Park Development Fund:
Bakken Park playground removal delayed by Miracle League ($25,000 reduction).
Formalize addition of master planning approved for Juniper Fields. ($30,000 addition).
Capital Project Fund:
MPO Transportation grant is reimbursement-based. Our accounting principles do not allow the
netting of revenues and expenditures; therefore, we need to add the revenue and increase the
expense for the expected amounts. The impact on fund balance is zero.

The Village of Cottage Grove, WI

112

Page 121 of 181

Staff Memo
Account
406-48800-300
300-59201-406

Description
TID 6 Advance Forgiveness
Forgiveness of TID 6

Budget

300-49405-000
405-59300-300
405-46112-000
405-48110-000
405-56100-000

Transfer From TID 5
TID 5 Transfer Out
Commerce Park Maintenance
Investment Income
Developer Incentives

1,786,839
200,000
9,250
25,000
355,000

1,769,760
182,921
11,374
33,719
390,960

508-56100-000

Developer Incentives

72,000

58,209

509-48110-000
509-51410-340
509-57320-820

Interest Income
Operating Supplies and Expenses
Property Acquisition

5,000
35,775
-

15,000
60,775
350,000

510-48110-000
510-56100-000

Investment Income
Developer Incentives

610,000

18,000
672,000

205-55000-210

Professional Services

27,500

32,500

410-43790-000
410-57300-850

MPO Planning Grant Revenue
MPO Planning Grant Expense

30,000

120,000
150,000

Amendment
116,348
116,348

Change
116,348
116,348
(17,079)
(17,079)
2,124
8,719
35,960
(13,791)
10,000
25,000
350,000
18,000
62,000
5,000
120,000
120,000

Recommendation:
Approve the budget amendment as presented.

The Village of Cottage Grove, WI

113

Page 122 of 181

Staff Memo
Meeting Date:
Memo Date:

September 25, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-005)

October 5, 2026

General (100):
Reallocate funds to cover fuel projected overages.
Capital Projects (410):
Account for additional trailhead project grant revenue
Account for additional 2% fire dues received
Account for additional property sale revenue
Account for projected actual investment income results
Account for failing AV system equipment overages
Account for additional PAA scope approved by Village Board
Account for actual stormwater planning grant
ERIM (411)/ Public Infrastructure (412)
Account for street sweeper purchase utilizing current resources
Account
100-53300-350
100-53300-385

Street Lights
Vechicle Fuel

Description

Budget
123,000
28,000

Amendment
113,000
38,000

Change
(10,000)
10,000

410-43620-000
410-43550-000
410-43520-000
410-48310-000
410-48110-000
410-57100-225
410-57100-261
410-57300-840

DNR Trailhead grant
State Fire Dues
State aid - stormwater
Sale of property
Interest on investments
IT Equipment - Failed
Fire and EMS Study
Stormwater planning

30,000
55,500
51,365
5,000
15,000
5,000
17,500
40,461

39,000
61,454
47,455
12,950
8,000
7,000
22,000
32,640

9,000
5,954
(3,910)
7,950
(7,000)
2,000
4,500
(7,821)

411-49000-412
411-48310-000
411-48400-000
411-48110-000
411-57300-026

Transfer in - Public Infrastructure
Sale of property
Insurance recovery
Interest on investments
2026 Equipment Purchases

24,348
16,173
199,720

294,000
89,205
32,451
24,865
599,720

294,000
89,205
8,103
8,692
400,000

412-48110-000
412-57300-025
412-57300-125
412-57300-225
412-59000-411

Interest on investments
2025 - Engineering
E Taylor/Weald Bridge/Main St.
Bike Path Extension Southing G
Transfer out - ERIM

157,651
12,172
36,838
49,784
-

187,651
2,960
28,500
46,400
294,000

30,000
(9,212)
(8,338)
(3,384)
294,000

Recommendation: Approve the budget amendment as presented.

The Village of Cottage Grove, WI

114

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RESOLUTION 2026-20
A RESOLUTION FOR BUDGET ADOPTION AND APPROVAL OF
A TAX LEVY FOR THE VILLAGE OF COTTAGE GROVE AND
TAX INCREMENTAL DISTRICTS
WHEREAS, the Board of Trustees is appropriating the necessary funds for the
operation of the government and administration of the Village of Cottage Grove for the
year 2027, and
WHEREAS, the Public Water and Sewer Utility budgets have been approved by Utility
Commission on September 16, 2026, and
WHEREAS, the Public Stormwater Utility budget has been approved by Utility
Commission on November 11, 2026, and
NOW, THEREFORE, BE IT RESOLVED, the Village authorizes the tax levy amount as
approved by the Village Board in the amount of $7,941,288, along with consideration for
Tax Incremental Districts #6, #8, #9 and #10 on all the taxable property within the
Village of Cottage Grove as returned by the assessor in the year 2026, for the uses and
purposes set forth in the budget, and
BE IT FURTHER RESOLVED, the Village Clerk is hereby authorized and directed to
levy this tax over the current tax roll for the Village of Cottage Grove.
Adopted this 16th day of November, 2026

_________________________________
Cynthia Kelm-Nelson, Village President
ATTEST:

_________________________________
Lisa Kalata, Village Clerk

Page 124 of 181

November 3, 2026

AGREEMENT FOR MUNICIPAL SERVICES BUILDING NEEDS STUDY
VILLAGE OF COTTAGE GROVE | MUNICIPAL SERVICES BUILDING
between
Village of Cottage Grove
221 E. Cottage Grove Road
Cottage Grove, WI 53527

and
Engberg Anderson, Inc.
305 W. Washington Avenue
Madison, WI 53703

c/o: Matt Giese, ICMA-CM, Village Administrator
Engberg Anderson Project No. 264052
EA File Name: Y:\Madison Projects\2026 3959\264052 Cottage Grove Municipal Facilities Study\0-BD & Marketing\Proposal\Cottage Grove MSB Proposal
REVISED.Docx

Dear Mr. Giese,
Engberg Anderson is pleased to submit our proposal for the Municipal Services Building Space Needs Study.
When the Police Department moves to its new station in 2027, the Village will have space to reassign at the MSB
and a chance to plan how the building best serves the Village residents through Public Works, Parks and
Recreation, Planning and Development, and other Village services in the years ahead. We welcome the
opportunity to help and are excited for the challenge.
Much of our work involves renovating and reorganizing existing public buildings, and we are skilled at seeing the
potential in familiar spaces. Our work on the new police station has also given our team a working knowledge of
the MSB, the police spaces being vacated, and the staff who work there. Buildings built for a particular purpose
can pose challenges: we understand what the sally port, armory, evidence room, and interview rooms were built
for, which can be reused, and which will take more work to convert.
The plan will come from the people who use the building. We will sit down with each department, from Public
Works to the Clerk's Office to the Library, to understand how they work today and what they will need as the
Village grows. Those conversations shape a space needs program and concept plans that staff will review with us
in a series of workshops, with the Village Board setting direction at the end of each phase, and signing off on
final outcomes.
We will also take the time to understand the building itself. With JDR Engineering, we will assess the condition of
the MSB and its systems, and map out their remaining life and replacement costs in an interactive Excel
workbook; the capital maintenance inventory you added to the scope of this project. This will give the Village
more than a space plan. It will give staff a clear picture of the building's long term needs for capital planning.
The study includes a cost estimate for the recommended improvements, grounded in current market conditions,
so the Village can make informed decisions about what to do and when. The study also evaluates a potential

Page 125 of 181

addition to the garage space of the MSB, with its cost and a recommended timeline. Based on your note that the
work could begin January 1, 2027, we anticipate completing the study within 150 days.
For all these reasons, we believe our team offers the Village the right mix of experience, understanding, and
care. We look forward to helping the Village take this next step. If you have any questions about our proposal,
please give me or Mike a call. Thank you for your consideration.

PROJECT UNDERSTANDING
The Village has asked for a strategic and efficient plan for the space the Police Department will vacate at the
Municipal Services Building. The study will determine how best to use that space in the short and long term,
including which departments, services, and positions should relocate there and when. It will evaluate the former
police spaces that are not readily usable by other departments, such as the sally port, interview rooms, armory,
and evidence room, and identify what it would take to repurpose or renovate them. It will establish the cost of
the recommended renovations and a timeline for implementing them, and it will provide a capital maintenance
inventory of the building's major elements with estimated replacement costs and useful life. It will also evaluate
a potential addition to the garage space of the MSB, determine its cost, and establish a recommended timeline.
This study builds a new basis from firsthand interviews with each Village department and a direct assessment of
the building. Earlier work is useful background, but the program, the plan, and the costs will reflect current
conditions and current needs.
Engberg Anderson's work on the new police station gives our team a working knowledge of the Municipal
Services Building, the police spaces being vacated, and the Village's process. That familiarity shortens the early
steps of the study and leaves more of the Village's time for the decisions the study is meant to inform. And our
prior study for the Public Library gives Village staff a clear idea of our process and outcomes.
The design of multi-function municipal facilities is often centered around two issues – flexible use of shared and
collaborative spaces, and when appropriate to the departments addressed, the ease with which the public can
access and navigate the facility to have their needs addressed easily and efficiently.
The first of these issues centers on reviewing the needs of multiple departments who might share a facility, and
identifying spaces, such as community or meeting spaces, print and copy facilities, and staff break areas that
might be shared, rather than duplicated, creating efficiency that can save the Village money, but also foster
interaction and collaboration between departments. And in facilities where the public needs to access needed
services directly with Village staff, simplifying wayfinding or even creating central service areas can support a
“no wrong door” approach to public service that clarifies access and gives public users the sense that the Village
understands and can serve their needs efficiently and with minimal intervention.

METHODOLOGY
The Municipal Services Building has served the Village as a shared home for Police, Public Works, Parks and
Recreation, and Planning and Development. When the Police Department moves to its new station in 2027, the
Village has an opportunity to rethink how this building serves the departments that remain, or others within the
Village, now and as the community grows. Our work plan will give the Village a practical plan for that space,
based on current building conditions and direct conversations with the people who use it every day.
Engberg Anderson's approach is interactive and built on consensus. Through interviews and working sessions,
we bring Village leadership, department heads, and staff into the process alongside our design team. Together

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we identify what each department needs, put forward options, and test them against the Village's priorities,
timeline and budget. By the time a recommendation reaches the Village Board, staff have already helped shape
it.
From the first weeks of the study, our team is in the building with the staff who use it, walking the spaces and
reviewing the building systems with our engineers and your facilities staff. The department interviews and the
building assessment happen at the same time and feed one plan. What we learn about the building shapes what
we recommend for the people in it. An independent cost estimator then prices the recommendations against
current market conditions, giving the Village an objective basis for its choices.
Phase 1: Facility Assessment, Department Interviews, and Space Needs Program
Phase 1 establishes the facts the rest of the study depends on: the condition of the building, the needs of each
department, and a space needs program that ties them together. It closes with a Village Board presentation of
findings and a decision point where the Village provides direction on which departments and services are best
suited to the vacated space.
We begin by gathering what the Village already has, including existing drawings, the current floor plan,
maintenance and equipment records, staffing information, and prior studies for reference. A kickoff meeting
with a key stakeholder group sets the direction for the study. At this meeting we review the scope and schedule,
confirm the departments and staff to be interviewed, set guidelines and boundaries for the study, and identify
final decision makers who will sign off on the results.
Following the kickoff, we hold a one hour meeting focused on the building and its systems with the staff
responsible for its operation and maintenance. This conversation captures known issues, service history, and
operating concerns, and it focuses our visual inspection of the building.
We then conduct a Building Assessment of the existing facility and a walkthrough of the building. JDR
Engineering leads the assessment of the mechanical, electrical, plumbing, fire protection, and technology
systems. Their work includes comment on electrical service capacity and energy conservation opportunities in
the mechanical, lighting, and controls systems. We flag any discernible life safety or code concerns in our report.
The review covers:
•
•
•
•
•
•
•

Site: paving, parking, and walks.
Roof assemblies: roofing, flashing, and roof drainage
Exterior walls: wall assemblies, windows, entrances, and overhead doors
Interiors: interior finishes, millwork, and vehicle bays
Fire protection and plumbing: sprinkler systems, fixtures, piping, and water heating
HVAC: heating, ventilating, and air conditioning equipment, distribution, and controls
Electrical: service and distribution capacity, lighting, emergency lighting, and IT and telecommunications
infrastructure

The primary product of the assessment is an interactive Excel workbook the Village can keep current as repairs
are made and of use for capital planning. Each component is listed once with its condition at the time of
observation, notes on abnormal wear or deterioration, remaining useful life, projected repair or replacement
year, and an opinion of probable cost. Schedules are built from industry standards, supplier input, and our
experience. Costs are based on current data, escalated annually, and include allowances for removal,
installation, public sector labor rates, design fees, and permitting. The workbook projects costs over 20 years

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and summarizes them by year, by building system, and in 5 year windows. A summary report accompanies the
workbook.
Each item is also assigned a priority so the Village can see what needs attention first:
• Priority 1, Life Safety or Building Code: repairs needed to meet applicable codes
• Priority 2, Building Enclosure: repairs to roofs, walls, windows, and doors that maintain thermal
integrity and prevent water intrusion
• Priority 3, Building System Function: repairs to heating, cooling, ventilation, electrical, and other
systems at risk of failure
• Priority 4, Appearance and Use: repairs that restore finishes and spaces that have worn to the point of
affecting public and staff use
Because the inventory and the space plan are developed together, replacements can be timed with the
recommended renovations so work is addressed only once. The workbook is issued in draft for Village review
and finalized with the Village's comments.
Running concurrently with the assessment, we interview each Village department and service listed below. Each
interview covers current staffing and projected growth, how the department works, who it works with inside
and outside the building, and its space, storage, fleet, and equipment needs. For the Library, the interview also
considers what near term workspace, storage, or programming space the Village may want to provide. For
Public Works and Parks, the interview also documents vehicle storage needs, so we can determine whether the
existing garage meets them or an addition is warranted. Fire and EMS are separate districts, and we do not plan
to interview them. We also evaluate the former police spaces, identifying which can be reused as they are,
which can be adapted with modest renovation, and which are poorly suited to other uses.

Department or service
Administration

Clerk's Office
Parks, Recreation and
Forestry
Planning and
Development, with
Building Inspection
Public Works and
Utilities
Library

Police

Village Board

Divisions and key positions
Village Administrator; Assistant
Administrator/Finance Director; Assistant
Administrator/HR Manager; Finance
Division (Comptroller, Accounting
Assistant, Utility Clerk)
Village Clerk, Deputy Clerk; elections,
licensing, records
Director, Deputy Director, Parks
Superintendent, Recreation Program
Coordinator, Village Forester
Director of Planning and Development;
Building Inspector; Plan Commission, CDA

Current location
Village Hall

Proposed engagement
Department interview

Village Hall

Department interview

MSB

Department interview

MSB

Department interview

Director, Street Superintendent, Utility
Superintendent; streets, fleet, water and
sewer utility
Library Board; Library Programming and
Outreach Specialist

MSB

Department interview

Chief, Lieutenant/Emergency
Management, patrol, detectives, support
staff
Village President and Trustees

No dedicated facility

Interview with Library Board
representatives and staff, including
near term workspace, storage, and
programming needs
MSB, Suite 1; moving to Not included; needs addressed by the
the new station in 2027 new station
Village Hall

Presentations at the end of Phase 1,
Phase 2, and Phase 3

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We will confirm the final list, and who attends each interview, with the Village at the kickoff meeting.
The interview process can take several forms. For smaller teams or teams easily represented by a small number
of key staff, direct conversations can easily produce needed data. For larger teams or departments, or for public
input if appropriate, online surveys can gather targeted data that can be organized and reported out in a format
that serves to synthesize a larger cross section of users. Our team has the expertise and tools to target groups in
the most effective ways to pull out relevant themes and specifics needed. When identifying the groups to be
interviewed, we will work with you to identify the best tools to reach each target audience.
We also review the site for a potential garage addition, including zoning setbacks, lot coverage, and vehicle
circulation through the yard.
From the interviews and the building assessment we develop a Space Needs Program document that defines the
current and future space needs of each department, the adjacencies between them, and how those needs
compare to the space available in the building, including whether the existing garage can meet vehicle and
equipment needs. We then present the assessment findings and the program to the Village Board and ask for
direction on which departments and services should occupy the vacated space. That direction becomes the basis
for Phase 2.
Deliverables
• Building Assessment summary report
• Capital maintenance inventory in an interactive Excel workbook with life expectancy and replacement
cost data
• Space Needs Program document including fleet and garage needs
• Phase 1 Village Board presentation
Phase 2: Space Diagrams and Space Plans
With the Village's direction in hand, we translate the program into space diagrams that test how departments fit
within the building, where they relate to one another, and how the public and staff move through the space.
Through two to three workshops with the Village, the diagrams evolve into concept space plans, refined at each
step against the program and the priorities set in Phase 1. Each workshop is followed by a period of refinement
before the next, giving staff time to review and our team time to respond.
The plans address both the short and long term goals, including which departments, services, and positions
should relocate and when. We also develop concept options for a potential garage addition, including footprint,
location on the site, and vehicle circulation, and test them in the workshops alongside the space plans. Once the
Village confirms the preferred direction, we develop a scope narrative describing the architectural and building
system effort needed for the renovation and the garage addition, with input from JDR Engineering, to be used
by the cost estimator. Phase 2 closes with a Village Board presentation of the concept space plans. Phase 2 work
remains at the concept level and does not include design development or construction documents.
Each step in the process adds a level of detail to the concepts: We begin with department organization and
adjacencies – what benefits and synergies exist by virtue of locating departments and staff adjacent to (or apart
from) each other. What services might the public need in one visit, or what departments support each other?
Once the organization is established, shared spaces, concept plan options and other refinements come into
platplay, and the criteria we use to evaluate different options are weighted against each other, from ease of
public access to security, flexibility for future growth and change, and of course, cost.

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Deliverables
• Space diagrams
• Concept space plans for the preferred direction
• Garage addition concept options
• Scope narrative for cost estimating
• Phase 2 Village Board presentation
Phase 3: Cost Estimate, Refinement, and Final Report
With the concept space plans and scope narrative complete, we prepare a cost estimate for the recommended
improvements, with the garage addition priced separately so the Village can weigh it on its own. We review the
estimate with the Village and refine the plan and scope until the recommendations fit the Village's priorities and
budget. Read together, the estimate and the capital maintenance inventory show the Village both the cost of
the renovation and what the building will need over time.
We then compile the assessment, the program, the space plans, the cost estimate, and a recommended
implementation timeline into a draft report for Village review. Following review, we finalize the report and
present it to the Village Board.
That report will include the building assessment, capital maintenance inventory, final building program (the goal
at the end of incremental changes that may occur), conceptual plans, garage addition options, the cost estimate
and timeline in phases. An executive summary will clarify the goals and outcomes. We will also summarize this
in a presentation to the Village Board and in a PowerPoint presentation that you can use for further public
events if needed.
Deliverables
• Cost estimate
• Recommended implementation timeline
• Draft and final study report
• Executive summary
• Village Board presentation
Cost Control
Effective cost control starts with an accurate picture of the existing building and the program. The study
estimate benchmarks square foot costs against comparable projects and the local market, and accounts for
items such as working within an occupied building, phasing, and the local bidding market. At this stage we
typically recommend a 10 to 15 percent design contingency for unforeseen conditions. We review the estimate
with the Village before the report is finalized and adjust the recommendations to reflect it.
Phasing in an Occupied Building
The Municipal Services Building will remain in operation throughout any renovation. Public Works, Parks and
Recreation, and other departments need to keep serving the community while work is underway. The
recommended implementation timeline will consider how the work can be sequenced to keep departments
operating, where displaced functions can be housed temporarily, and how to balance cost with disruption.

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Engberg Anderson has completed many phased renovations of occupied public buildings where service to the
community could not stop. We bring that experience to the implementation timeline, weighing each approach
for cost and disruption to operations. Key considerations include:
• Safety and security: protecting the public, staff, records, equipment, and building systems throughout
construction.
• Public access: keeping public service counters, permit and recreation services open and easy to find,
with clear routes for visitors that do not cross work areas
• Fleet and operations: maintaining Public Works and Parks vehicle access, equipment storage, and yard
operations, including snow season readiness
• Clear transitions: sequencing work so departments move once where possible and operations transfer
smoothly from one phase to the next
• Relocation planning: coordinating the timing of moves with the vacated police space, even for simple
relocations, to avoid disruption to staff and the public
Phasing is part of the plan from the start. The implementation timeline shows how the recommendations can be
carried out while departments keep serving the community.
Sustainability
The building assessment identifies energy conservation opportunities across the mechanical, lighting, and
controls systems. We weigh these measures alongside the renovation recommendations and identify those that
pay back in lower operating costs, and in a reasonable time frame.
Functional and Planning Considerations
Municipal facilities vary primarily on the basis of how much the public must enter and interact with staff in the
facility. A municipal garage and storage facility need only establish flexible and interconnected spaces to
function well, but the introduction of the public poses a different challenge. Visitors to the facility must be
equipped to quickly and easily navigate to the services they need or staff they need to see.
One model we have used to great effect in some municipal facilities is the “no wrong doors” model, in which
visitors arrive at a single service point which is either directly connected to the various services they might need,
or to which staff from those departments come to the resident or visitor and deliver services to a single point.
This sounds potentially complex, but the model is actually easy to implement and sends a message to residents
about the attention they receive from public services. If that model does not seem to fit, then clear and
consistent wayfinding is needed to ensure the public can “self-navigate” to the best degree possible. Having the
public in the space also requires attention to public/staff separation and security, and necessitates a clear
demarcation of where the public can and cannot go.
As mentioned earlier, combining multiple municipal departments also creates opportunities for overlapping and
shared resources, be they storage, meeting, break or conference spaces, or accommodation for technology or
secure record storage. In addition, departments are bound to grow or shrink over time, so designing spaces that
can accommodate flexibility in size and service may be needed over time.

SCHEDULE

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We anticipate completing the study within 150 days of notice to proceed. With a January 2027 start, the final
report would be ready for Village Board presentation in late May or June 2027, depending on the Board
calendar.

Phase
Phase 1: Facility Assessment,
Interviews, and Program

Timeframe
Weeks 1 to 9

Phase 2: Space Diagrams and Space Weeks 10 to 16
Plans
Phase 3: Cost Estimate,
Weeks 17 to 22
Refinement, and Final Report

Key meetings
Kickoff meeting, facility meeting, building
walkthrough, seven department interviews, Village
Board presentation
Two to three workshops, Village Board
presentation
Cost review meeting, Village Board presentation

ASSUMPTIONS AND EXCLUSIONS
•
•
•
•

The building assessment is based on visual observation and review of available drawings and records. No
destructive investigation or testing is included.
Hazardous materials testing and structural analysis are not included.
Space planning is limited to the existing building and a potential garage addition. Other building
additions are not included.
The garage addition is evaluated at the concept level. Site survey, civil engineering, geotechnical
investigation, stormwater design, and structural design are not included.

In the end, our collective efforts will provide the Village with a plan for the best and highest use of this existing
facility, a road map and timeline for staged implementation, a budget for making these improvements and the
data to support the decisions made. Our final report will also give you the needed information to explain these
decisions to a public whose resources will fund these next steps in delivering quality services to the Village.
Above all we recognize that resources are finite, and the stewardship of public dollars and the efficient use of
public facilities is in the best interests of all the residents of Cottage Grove.

OWNER SUPPLIED INFORMATION
The following are of use in preparing the drawings and cost models included in the scope of this agreement.
• Existing building drawings from the original construction or any subsequent renovations
• Environmental Assessments or Hazardous Materials Reports
• Other condition studies
• Site survey or plat
• Contacts at various agencies having jurisdiction over the project
• Maintenance and equipment records, and staffing information

FEE PROPOSAL
Engberg Anderson is pleased to submit the following lump sum fee for the Municipal Services Building Space
Needs Study. The fee is organized by study phase and broken out by discipline, and includes building assessment
and capital maintenance inventory, department interviews and space needs program, concept space plans,
concept options for a potential garage addition, an independent cost estimate, and the final report with three
Village Board presentations.
This fee is comprised of an allocation of fees by phase and discipline as shown in the following table.

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Service
Phase 1: Facility Assessment, Interviews, and Program
Architectural: building assessment and capital
maintenance inventory
Architectural: kickoff, interviews, space needs
program, Board presentation
MEPFP Engineering: building assessment
Phase 2: Space Diagrams and Space Plans
Architectural: space diagrams, concept plans,
workshops, Board presentation
MEPFP Engineering and Cost Estimates:
Garage Addition
Architectural and MEPFP Engineering: Garage
Addition
Phase 3: Cost Estimate, Refinement, and Final Report
Cost Estimate
Architectural: cost review, refinement,
report, Board presentation
TOTAL STUDY FEE (LUMP SUM)

Firm

Cost

Engberg Anderson

$4,500

Engberg Anderson

$8,000

JDR Engineering

$9,000

Fee
$21,500

$19,000
Engberg Anderson

$10,000

JDR Engineering & Estimator

$3,000

Engberg Anderson and JDR
Engineering

$6,000
$5,500

Engberg Anderson

$3,000
$2,500
$46,000

Fee valid for 90 days from the submittal date. The fee is a lump sum based on the meetings and deliverables
described in the work plan.
Reimbursable Expenses
In addition to the Fees, expenses incurred in the course of completing the work will be invoiced to the Client.
Detailed records of reimbursable expenses shall be included in monthly invoices.
Expense of professional liability insurance dedicated exclusively to this Project or the expense of additional
insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect. The
Architect currently maintains the coverages identified in the Insurance Coverages Exhibit.
Incidental expenses will be invoiced in accordance with the attached Reimbursable Expenses Exhibit. Incidental
Expenses shall be invoiced at our cost.
Progress Payments
Invoices shall be submitted monthly and shall reflect the status of the work at the time of the invoice.
Additional Services
No additional service will be undertaken without a defined scope and written authorization. Any Additional
Service will be itemized and invoiced against a limit established and agreed to in writing by both parties. Any
additional service shall be invoiced separately to allow tracking of project expenses.

ATTACHMENTS
The following Exhibits are made part of this agreement:
• Current Rate Schedule; Insurance Coverages; Expenses

Page 9

Page 133 of 181

ACCEPTANCE
We ask that an individual authorized to bind the Village to this agreement sign two copies of the agreement.
Keep one for your records and return the second to us. We will begin work upon receipt of a signed copy.
For
Engberg Anderson, Inc.

For
Village of Cottage Grove

Signature:

Name: Shaun Kelly, AIA, LEED AP

Name:

Title:

Principal

Title:

Date:

11-3-26

Date:

Page 10

Page 134 of 181

EXHIBITS
2026 Rate Schedule
Invoices for basic and additional services will be based on time charged to the project during the invoice period.
The time will be invoiced based on the following schedule up to the limits specified for each service or phase of
the project. Rates are reviewed and adjusted annually.
DESCRIPTION
Senior Principal
Principal
Partner
Senior Team Leader
Team Leader
Senior Project Architect or Interior Designer
Project Architect or Interior Designer
Project Designer
Intern

RATE
$220
$210
$190
$180
$170
$160
$150
$140
$95

Insurance Coverage
Engberg Anderson currently maintains the coverages shown, the costs of which are included in the base fees
proposed for the project. Additional coverage is negotiated on a project by project basis.
• Commercial General Liability: $2,000,000 each Occurrence; $4,000,000 Annual Aggregate.
• Business Automobile: $1,000,000 Combined Single Limit, coverage includes hired and non-owned vehicles.
• Workers Compensation: Statutory requirements, $1,000,000.
• Umbrella/Excess Liability: $5,000,000 per Occurrence/Annual Aggregate
• Professional Liability: $3,000,000 per Claim; $3,000,000 Annual Aggregate
• Expense of professional liability insurance dedicated exclusively to this Project or the expense of additional
insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect will
be a reimbursable expense.
Reimbursable Expenses Exhibit
In addition to the Fees included in the Agreement, expenses incurred in the course of completing the work will
be invoiced to the Owner in accordance with the following parameters.
• Transportation in connection with the Project including authorized out-of-town travel, lodging and
sustenance.
• Mileage is calculated using the prevailing IRS reimbursement rates.
• Sustenance is limited to $10/$15/$20 or $45 per day.
• Reproductions, plots, standard form documents, postage, handling and delivery of instruments of service.
• Renderings, models and mock-ups other than those normally produced by the architect as a part of the
process and requested by the Village will be provided as an additional expense.
• Expense of professional liability insurance dedicated exclusively to this Project or the expense of additional
insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect.
The Architect currently maintains shown in the Insurance Coverages Exhibit.

Page 11

Page 135 of 181

Trustee Memo
Meeting Date: 11-16-2026
Memo Date: 11-3-26
To:

Village Board

From:

Cindi Kelm-Nelson, Village President

Subject:

Handbook Update for Board, Committee, and Commission Meetings

Background/Overview
To promote transparency, consistency, and public access, I recommend updating the Village handbook
to require all standing Village Board, committee, and commission meetings to be held at Village Hall and
include a hybrid participation option.
Trustee Request/Recommendation
I recommend adding this requirement to the handbook to formalize these expectations and reinforce
the Village’s commitment to transparency and public engagement.

Village of Cottage Grove, WI

Page 136 of 181

Rules Governing Teleconferences
and Virtual Attendance at Meetings
Established/Adopted Date
August 16, 2021

Revision/Review Date
February 16, 2026 November 2,
2026

Effective Date
February 16, 2026 November 2,
2026

Teleconference and virtual meeting attendance shall be subject to the following rules adopted by the
Village Board:
1. Definitions
a. “Meeting” means a meeting of the Village board or another Village committee, board,
or commission.
b. “Member(s)” means a Village board trustee, or a member of another Village committee,
board, or commission.
c. “Public” means any member of the public.
d. “Teleconference” means a meeting for which the official public notice for the meeting
specifies that the meeting will be held by telephone conference with no in-person
option.
e. “Virtual hybrid meeting” means a meeting for which the official public notice for the
meeting specifies that attendees of the meeting may attend the meeting either virtually
or in-person.
f.

“Virtual meeting” means a meeting for which the official public notice for the meeting
specifies that the meeting will be held virtually with no in-person option.

2. Village Meetings
Village meetings may be held either entirely in-person or as a virtual meeting, virtual hybrid
meeting, or teleconference, as provided in the official public notice for the meeting. The official
notice for any meeting for which virtual or telephone participation is allowed shall include
information regarding how to access these rules.
3. Attendance Other Than In-Person.
Virtual attendance shall be through use of an Internet meeting service designated by the Village
Board. The official meeting notice for a meeting in which virtual attendance will be allowed or that
will be conducted by a teleconference shall provide information regarding the methods for joining
the meeting virtually or by telephone. If virtual attendance is allowed for a meeting, the meeting
notice shall also specify a method for attendees to join by telephone. If virtual attendance is
allowed for a meeting, it is recommended that members join a meeting in person or by video
connection when feasible, instead of by telephone. Effort shall be made to allow attendees of a
meeting for which attendance is allowed virtually or by telephone to join the meeting at least five
(5) minutes prior to the start of the meeting. If available with the Internet meeting service
utilized for a meeting for which virtual attendance is allowed, members shall identify themselves
using their first and last names and Village title, as appropriate.

Page 137 of 181

4. Reasonable Accommodation.
The presiding officer and Village staff shall make appropriate and reasonable accommodation
for people who inform them prior to a virtual meeting or meeting to be conducted by teleconference
that attendance of the meeting is particularly burdensome or infeasible for the person due to the
meeting format to be used. If an internet connection fails or becomes unstable, members
shall make additional reasonable efforts to reconnect or, when available, call into the
meeting by telephone to maintain participation.

Formatted: Font: Bold
Formatted: Font: Bold

Members who intend to attend a meeting virtually or by teleconference shall notify the presiding
officer and Village staff in advance of the meeting.

5. Access to Meeting Information and Meeting Procedures.
The presiding officer for a virtual meeting or a meeting conducted by teleconference shall take
reasonable action to ensure that important aspects of the discussion or deliberation at the meeting
will be communicated to attendees. A meeting may not be conducted by teleconference if the use
of that meeting format will not sufficiently provide access to important aspects of the discussion
or deliberation. Members who join a meeting virtually shall make reasonable effort to maintain
their video connection to the meeting when voting or speaking.
Members attending a meeting virtually shall keep their video cameras on throughout the meeting
and shall be visible on screen when speaking or voting, except when technical difficulties or other
circumstances prevent them from doing so. Members shall make every reasonable effort to
communicate any issues affecting their virtual participation to the Chair as soon as
practicable, including unstable internet connections, audio or video disruptions, or other
technical difficulties. Members shall make reasonable efforts to restore their connection
and resume full participation when possible.
Members attending a meeting virtually shall use the meeting platform’s raise hand feature or
another available method to indicate their desire to speak. Members attending in person shall
raise their physical hand to signal their desire to speak. The presiding officer shall recognize
members before they speak to support orderly discussion and ensure all members have an
opportunity to participate. Members participating virtually are not required to use the virtual
hand-raising feature or otherwise indicate a desire to speak before raising a point or
making a motion that, under Robert's Rules of Order, is permitted to interrupt a speaker or
the pending proceedings. Members shall verbally interject as permitted under Robert's
Rules of Order, and the Chair shall recognize and address the procedural matter
accordingly.

Formatted: Font: Bold

Members attending a meeting virtually shall unmute their microphones and verbally state their
votes when a vote is called. The presiding officer or designee shall ensure that each member’s
vote is clearly communicated and recorded. As necessary, an alphabetical roll-call vote may be
conducted to ensure all votes are captured and accurately recorded in the meeting minutes.

6. Quorum to Conduct Business.

Formatted: Font: Not Italic

All members participating in a meeting in-person, virtually, or by telephone may vote and are
considered present for purposes of establishing a quorum.
7. Technical Requirements and Malfunctions.
Each member participating in a meeting virtually or by telephone is responsible for the member’s
2

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own audio, video, and Internet connections to the meeting. Actions taken at the meeting shall not
be invalidated because a member is unable to participate due to the quality of the member’s
connection to the meeting.
8. Interference with the Meeting.
The presiding officer may cause or direct the termination of the audio or video feed of a member
or other attendee participating in a meeting virtually or by telephone if that person’s participation
in the meeting is causing interference with the meeting. The presiding officer may also cause or
direct the termination of an Internet or teleconference service for a meeting if such service is being
used to disrupt the meeting.
9. Loss of Meeting Room Connection.
For a virtual meeting or meeting held by teleconference, if the Internet meeting service or
teleconference service is disconnected, no business may be transacted until the presiding officer
determines that the service has been restored and virtual or teleconference participants have had
sufficient time to reconnect to the service. For a virtual hybrid meeting, the business of the meeting
may continue while the Internet meeting service is disconnected, regardless of whether the
Internet meeting is disconnected due to technical reasons or the service has been terminated by
the Presiding officer due to disruption of the meeting under Section 8, in the discretion of the
presiding officer, but only if a quorum of the body is present in-person. If a quorum of the body is
not present in-person for a virtual hybrid meeting while the Internet meeting service is
disconnected, no business may be transacted until a quorum of in-person and virtual member
participants is present. Any members or other attendees who choose to participate virtually or by
telephone in a meeting do so under the assumption of the risk that the connection to the meeting
may be lost and the meeting will continue without their attendance.
10. Closed Session.
When a Village body moves from a teleconference or a meeting for which virtual attendance is
allowed into a closed session, the teleconference or virtual connection to the meeting shall remain
open to attendees who choose to wait for the body to return to open session.
Members attending a closed session virtually shall participate from a private location where they
are alone and where the discussion cannot be heard by or disclosed to unauthorized individuals.
Members shall maintain the confidentiality of closed session discussions and comply with all
applicable closed session requirements.

Page 139 of 181

PLANNING STAFF REPORT
MEMO DATE: NOVEMBER 10, 2026
MTG. DATE: NOVEMBER 16, 2026
TO:

Village of Cottage Grove Board of Trustees

CC:

FROM:

Matt Giese – Village Administrator
Lisa Kalata – Village Clerk
Kyela O’Loughlin – Director of Public Works
Larry Konopacki – Village Attorney
Rick Manthe – Village Attorney
Josh Straka – Village Engineer
Erin Ruth, AICP – Village Planning Director

RE:

Discussion of Proposed Zoning Amendment – Housing Infill

BACKGROUND
At the November 2, 2026 Village Board meeting, Trustee Stoa presented a memo
related to housing infill. The memo proposed a zoning amendment to allow a broader
range of housing types in all residential zoning districts. At that meeting, staff was
directed to further develop amendment language.
After investigating potential amendment language, staff has additional questions for
the Board to help determine the direction of the amendment.
OVERVIEW
In the opinion of staff, adding additional housing land use types (buildings with more
units) within the various residential zoning districts leads to additional considerations
that should be addressed prior to drafting the ordinance.
The description and purpose of each district, as well as the name of the district itself,
references the current maximum density of the district. For example, the description
and purpose of the SR-4, Single-Family Residential district indicates that “a maximum
gross density of 4 dwelling units per acre is available within this district.” The 4 in SR-4
Meeting Date: November 16, 2026

Page 140 of 181

references that maximum density. Furthermore, the description and purpose also state
that SR-4 zoning is “intended to permit development that has a moderate density.”
Lastly the rationale under the description and purpose states that the district is “used
to provide for the permanent protection of a moderate density residential area for those
who want to live in a suburban residential environment and retain enough land with
their residence, or in their development, to ensure that the community character is
maintained as long as the SR-4 District designation is retained.”
Clearly, if more than one unit is permitted per lot the density will exceed the current
maximum of 4 units per acre. Terms like “moderate density”, “enough land”, and
“community character” are more subjective, but they imply some limitation. Staff is
requesting that the Board provides further direction on the intention of the proposed
amendment.
If the intention is to allow some additional units within the current varying levels of
intensity among residential districts, staff would recommend keeping the same lot size,
setback, building height, floor area ratio, and lot coverage requirements – essentially
the building envelope, or maximum size of the building, would not change from current
regulations. The only change would be the option to divide that building into multiple
units. In this case, in addition to allowing the additional residential unit types, language
related to density would need to be amended. Some consideration should also be
given to whether the names of the districts will remain appropriate.
If the intention is to modify the intensity of use in a given zoning district, then the
amendment of additional regulations will likely be necessary, and further discussion
should occur to provide direction on the level of change in a district relative to the other
districts.

Village of Cottage Grove

-2-

Meeting date: November 16, 2026

Page 141 of 181

PLANNING STAFF REPORT
MEMO DATE: NOVEMBER 10, 2026
MTG. DATE: NOVEMBER 16, 2026
TO:

Village of Cottage Grove Board of Trustees

CC:

FROM:

RE:

Discussion of Proposed Zoning Amendment – Corridor Overlay

BACKGROUND
At the November 2, 2026 Village Board meeting, Trustee Stoa presented a memo
related to zoning in the Main Street and Cottage Grove Road corridors. The memo
proposed creating an overlay district to remove some subjectivity between the comp
plan and the zoning. At that meeting, staff was directed to further develop amendment
language.
After investigating potential amendment types, staff has additional questions for the
Board to help determine the direction of the amendment.
OVERVIEW
There are two potential approaches to composing the overlay district. One option is to
format the overlay similarly to the existing districts in the ordinance and apply new
numbers to the standard criteria such as setbacks, building height, lot coverage, etc.
The other approach is to draft the overlay district as a form-based code. As opposed to
a standard zoning ordinance which focuses on what a landowner cannot do, or what a
municipality doesn’t want (exceed a setback, exceed a building height, employ an
Meeting Date: November 16, 2026

Page 142 of 181

unwanted use, etc.), a form-based code focuses on what the municipality does want
(certain types of buildings, with specific forms and relationships to the street). Form
based codes rely more heavily on illustrations and are less text driven.
In the opinion of staff, the form-based approach may better address the concerns
driving this proposed change. It should be noted that since the current ordinance does
not include form-based elements, this approach will likely take more time to prepare.
Please discuss and provide additional direction on which approach is preferred, or
direct staff to bring more information if needed to provide a direction.

Village of Cottage Grove

-2-

Meeting date: November 16, 2026

Page 143 of 181

November 11, 2026
To:

Village of Cottage Grove Board of Trustees

From:

Rick Manthe and Larry Konopacki

RE:

Non-Disclosure Agreement Restrictions

The Village Board gave direction that it would like to prohibit trustees and staff from
entering into non-disclosure agreements pertaining to any Village business. Below is
proposed language for the Village Board Handbook and Personnel Manual, respectively.
Proposed Village Board Handbook Language:
“Village Trustees shall not enter into any non-disclosure agreements related to Village
business.”
Proposed Village Personnel Manual Language:
“Village staff shall not enter into any non-disclosure agreement related to Village
business.”
If the Village Board would like to move forward with either or both of these additions, it
can authorize staff to add the above language to the policy documents as referenced above
.

Page 144 of 181

Staff Memo
Meeting Date: November 16, 2026
Memo Date:

November 12, 2026

To:

Village Board

From:

Inga Cushman, Assistant Administrator/Human Resources Manager
Matthew Wagner, Police Lieutenant

Subject:

Discuss and Consider Emergency Action Plan in accordance with 29 CFR
1910.38 and SPS 332.15

Background
The Village currently does not have an Emergency Action Plan that addresses the requirements
of 29 CFR 1910.38 and SPS 332.15. Staff developed the attached draft using a sample provided
by Cities & Villages Mutual Insurance Company (CVMIC) to establish consistent procedures for
reporting emergencies, evacuating Village facilities, and accounting for employees.
Overview
The Emergency Action Plan is focused on internal operations of the Village of Cottage Grove. It
provides guidance on various emergency scenarios and evacuation plans. The plan was reviewed
and recommended for approval by the Emergency Management Committee at their October 29,
2026 meeting with additional language related to department notification procedures for remote
work and AED location information.
Following approval of the plan, staff will schedule necessary training and plan additional
communication with staff.
Recommendation
Staff recommends the Village Board review the draft Emergency Action Plan, recommend any
revisions, and approve.
Attachments
1. DRAFT Emergency Action Plan
2. 29 CFR 1910.38 Emergency Action Plans
3. SPS 332.15 OSHA Safety and health standards

The Village of Cottage Grove, WI

Page 145 of 181

Occupational Safety and Health Administration

Part Number:
Part Number Title:
Subpart:
Subpart Title:
Standard Number:
Title:
GPO Source:

1910
Occupational Safety and Health Standards
1910 Subpart E
Exit Routes and Emergency Planning
1910.38
Emergency action plans.
e-CFR

1910.38(a)

Application. An employer must have an emergency action plan whenever an OSHA standard in this part requires one. The
requirements in this section apply to each such emergency action plan.

1910.38(b)

Written and oral emergency action plans. An emergency action plan must be in writing, kept in the workplace, and available to
employees for review. However, an employer with 10 or fewer employees may communicate the plan orally to employees.

1910.38(c)

Minimum elements of an emergency action plan. An emergency action plan must include at a minimum:

1910.38(c)(1)
Procedures for reporting a fire or other emergency;
1910.38(c)(2)
Procedures for emergency evacuation, including type of evacuation and exit route assignments;
1910.38(c)(3)
Procedures to be followed by employees who remain to operate critical plant operations before they evacuate;
1910.38(c)(4)
Procedures to account for all employees after evacuation;
1910.38(c)(5)
Procedures to be followed by employees performing rescue or medical duties; and
1910.38(c)(6)
The name or job title of every employee who may be contacted by employees who need more information about the plan or an
explanation of their duties under the plan.
1910.38(d)

Employee alarm system. An employer must have and maintain an employee alarm system. The employee alarm system must
use a distinctive signal for each purpose and comply with the requirements in § 1910.165.

1910.38(e)

Training. An employer must designate and train employees to assist in a safe and orderly evacuation of other employees.

1910.38(f)

Review of emergency action plan. An employer must review the emergency action plan with each employee covered by the
plan:

1910.38(f)(1)
When the plan is developed or the employee is assigned initially to a job;
1910.38(f)(2)
When the employee's responsibilities under the plan change; and
1910.38(f)(3)
When the plan is changed.
[45 FR 60703, Sept. 12, 1980; FR 67 67963, Nov. 7, 2002]

Page 146 of 181

Subchapter III — General Requirements
SPS 332.15 OSHA Safety and health standards. Except as provided in s. SPS 332.16 and subch. IV, all places of
employment and public buildings of a public employer shall comply with the federal Occupational Safety and Health
Administration (OSHA) requirements adopted under s. SPS 332.50.

Page 147 of 181

Emergency Action Plan
Established/Adopted Date

Revision/Review Date

Effective Date

Policy
The Village of Cottage Grove is committed to providing a safe and healthy work environment for all our
employees. In pursuit of this goal, the following Emergency Action Plan policy is provided to eliminate
or minimize applicable hazards in the workplace by establishing appropriate processes, procedures,
work practices, training, recordkeeping and other controls in accordance with 29 CFR 1910.38 and
SPS 332.15.
This policy applies to all employees who work for the Village of Cottage Grove.
A. Purpose
The purpose of this Emergency Action Plan policy is to assist the Village of Cottage Grove in
implementing and ensuring compliance with 29 CFR 1910.38 and SPS 332.15. To ensure safe,
orderly, and rapid evacuation, protection, and accounting for all employees in various
emergencies. These procedures address the following requirements:




Reliable means of reporting fires and other emergencies.
Documented evacuation procedures and emergency escape routes.
A method to ensure all building occupants have been evacuated.

B. Key Contacts
Any questions related to this policy should be directed to the following contact(s):
Job Title/Name
Matthew Wagner
Police Lieutenant and
Emergency Management
Director
Inga Cushman
Assistant Administrator/
Human Resources Manager

Phone

(608) 839-4652

[email protected]

(608) 839-4704

[email protected]

C. Procedure
All employees are to become familiar with these procedures, so they can quickly respond to an
emergency situation or when an alarm or warning is given. Drills supporting the Emergency
Procedures may be conducted at least annually. All supervisory managers are responsible for
ensuring their employees are aware of Emergency Procedures. All employees are responsible
for understanding and complying with the Emergency Procedures for their specific location.
1. Reporting Emergencies
For life-threatening emergencies or threats of any kind, dial “911.”
For non-life-threatening emergencies, contact your supervisor for instructions.

Page 148 of 181

Emergency Action Plan
2. Medical Emergency Resources
First Aid Kits are located at the following locations:




Village Hall Break Room
Municipal Services Building Garage by lockers
Municipal Services Building at the Police Department in the copy room

Automatic External Defibrillator (AED) units are located at the following locations:















Village Hall by Board Room
Municipal Services Building in breakroom for Public Works, Utilities, and Parks,
Recreation, & Forestry
All police squads
Police Department Storage Room
Bakken Park Shelter on the Splash Pad side
Bakken Park pickleball courts shelter
Strouse Park
Huston Park
Community Park
Northlawn Park
Red Hawk Park
Dublin Park
Shady Grove Park
Well 3 at 704 N. Main St. along the bike trail

Every AED at a park facility has the address of the park on the outside of the AED
cabinet door and instructions to call 911 to receive the code to open the cabinet.

Page 149 of 181

Emergency Action Plan
3. Evacuation Procedures
In the event that the workplace needs to be evacuated due to an emergency, employees
are responsible for the following:




Know Village of Cottage Grove emergency procedures.
Determining the nearest exits from their work area and identifying alternate exit
routes in advance.
Aiding others needing assistance during evacuations.

Supervisors are also responsible for the following:



Know which employees from their department are in the building, at another work
site, or working from home, in accordance with the work from home procedures
each department has established for notifying supervisors.
Ensure everyone has evacuated the building.

The Village will have a designated member of the Police Department conduct a final
building check to ensure all individuals are evacuated.
a. Fire
In the event of a fire, an alarm will sound.
1. Proceed to the nearest exit and evacuate the building.
2. Gather at a common area, away from the building. These locations are
designated as follows:
a. Municipal Services Building – 225 Bonnie Road, former Public Works
building
b. Village Hall – Stoddard’s Meat Market parking lot
3. Ensure everyone has evacuated the building.
4. Follow directions from the responding Fire Department.
5. An “All Clear” message will be announced when it is safe to return inside the
building.
b. Severe Weather
Designated employee(s) will monitor local weather conditions on their computer or
smartphone.
Should a tornado warning be issued, the designated employee will verbally notify coworkers, and the following steps will be taken:
1. Proceed to an interior room, away from windows.
2. Designated employee(s) will monitor weather conditions on their smartphone.
3. Designated employee(s) will verbally notify co-workers when the severe weather
has passed.
c. Shelter in Place
In the event that an external incident impacts the environment around Village of
Cottage Grove buildings, local emergency management officials will make an
3

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Emergency Action Plan
announcement directing staff to “Shelter in Place”. Follow the instructions provided in
the announcement. In general, once a “Shelter in Place” announcement is made,
employees should:
1. Remain inside and away from all exterior doors and windows.
2. Listen for further updates.
d. Active Shooter
In the event of an active shooter, all employees will need to be alert and take quick
action. There are three general options or responses when one is confronted by an
active shooter situation:
(Note: If safe to do so, call 911)
1. Run (First preference)





Have an escape route and plan in mind
Leave your belongings behind
Keep your hands visible
Get as far away from the building as possible

2. Hide (Second preference)





Hide in an area out of the shooter’s view
Block entry to your hiding place and lock the doors
Hide behind furniture if possible
Silence your cell phone

3. Fight (Third preference)




If confronted directly and as a last resort when your life is in imminent
danger
Attempt to incapacitate the shooter
Act with physical aggression, throw items at the shooter, yell loudly, and
commit to the effort.

Page 151 of 181

Appendix A: Automatic External Defibrillator (AED)
Locations in Village
Address

AED Location
Description

Phoebe Bakken
Park – Main Shelter

4064 Vilas Road

Northeast side of
the shelter between
the men’s and
women’s restroom
on the splash pad
side of the building.

Phoebe Bakken
Park – Pickleball
Courts

221 Grove Street

North side of
shelter

Fireman’s Park

220 Grove Street

South side of the
Lions shelter under
the shelter

Huston Park

400 Trillium Trail

Northeast corner of
shelter on baseball
field side

Location Name

Photo of Location

Page 152 of 181

Appendix A: Automatic External Defibrillator (AED)
Locations in Village
Location Name

Address

AED Location
Description

Shady Grove Park

522 Buss Road

North side of the
gazebo

Community Park

406 Lori Lane

West side of shelter
on the pickleball
court side

Northlawn Park

900 N. Parkview
Street

West side of the
shelter underneath
the pavilion

Dublin Park

300 Dublin Circle

North side of the
gazebo

Photo of Location

Page 153 of 181

Appendix A: Automatic External Defibrillator (AED)
Locations in Village
Location Name

Address

AED Location
Description

Strouse Park

731 Weald Bridge
Road

East side of the
gazebo

Village Hall

221 E. Cottage Grove
Road

Inside lobby near
first door to the
Village Board room.

Municipal Services
Building

210 Progress Drive

In breakroom for
Public Works &
Utilities and Parks,
Recreation, &
Forestry

Former Public
Works Building
(Bonnie Road Shop)

225 Bonnie Road

North side of the
building by the yard
waste area

Photo of Location

Page 154 of 181

Appendix A: Automatic External Defibrillator (AED)
Locations in Village
Location Name

Address

AED Location
Description

Well #3

704 N. Main Street

West side of the
building

Photo of Location

Page 155 of 181

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING

Utility Commission
Wednesday, November 11, 2026
5:00 p.m.
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221 E
Cottage Grove Road. The hybrid link can be found in the header of the agenda on the agenda center of
the village website https://www.vi.cottagegrove.wi.gov/agendacenter. You may also choose to participate
by providing public comment prior to the meeting via email to Village Clerk Lisa
Kalata: [email protected]. If this is a teleconference, virtual or hybrid meeting, please
review the Village of Cottage Grove’s policy.
1. Call to Order
2. Determination of Quorum and That the Agenda Was Properly Posted
3. PUBLIC APPEARANCES-Public's Opportunity to Speak
4. Discuss and Consider the Minutes of The Utility Commission Meeting on October 14, 2026.
Documents: 10-14-26 UTILITY COMMISSION MINUTES.PDF
5. Discuss and Consider approval of vouchers
Documents: BILLS LIST.PDF
6. New Business
6.I. Discuss and Consider Adoption of the 2027 Stormwater Utility Budget Including establishing
monthly ERU rate.
Documents: 2027 PROPOSED STORMWATER BUDGET.PDF
6.II. Discuss And Consider Stormwater Credit Policy.
Documents: STORMWATER CREDIT POLICY.NOVEMBER 2026.PDF
6.III. Discuss and Consider creation of Stormwater Credit Application.
Documents: STORMWATER UTILITY CREDIT APPLICATION - COTTAGE GROVE.PDF
6.IV. Discuss and consider the sewer replacement fund.
Documents: SEWER EQUIPMENT REPLACEMENT FUND_2027..PDF
7. Director's and Engineering Report
Documents:
1. UTILITY DIRECTORS REPORT 11112026.PDF
2. EXECUTIVE SUMMARY 2026.10.PDF
8. Future agenda items
9. Adjournment
This agenda has been prepared by Staff and approved by the by the Chair of the Utility Commission for use at the meeting
as listed above. Any item on the agenda is subject to final action. Notice: Persons needing special accommodation should
call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members of and possibly a quorum of members

Page 156 of 181

of other governmental bodies may attend the above stated meeting to gather information; no action will be taken by any
governmental body at the above-stated meeting other than the governmental body specifically referred to above in this
notice.

Page 157 of 181

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING

Public Works, Properties & Sustainability Committee
Wednesday, November 11, 2026
5:30 p.m.
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221 E
Cottage Grove Road. The hybrid link can be found in the header of the agenda on the agenda center of
the village website https://www.vi.cottagegrove.wi.gov/agendacenter. You may also choose to participate
by providing public comment prior to the meeting via email to Village Clerk Lisa
Kalata: [email protected]. If this is a teleconference, virtual or hybrid meeting, please
review the Village of Cottage Grove’s policy.
1. Call meeting to order
2. Determination of Quorum and That the Agenda Was Properly Posted
3. PUBLIC APPEARANCES-Public's Opportunity to Speak
4. Discuss and consider the Minutes of the Public Works, Properties & Sustainability Committee Meeting
of October 14, 2026.
Documents: 10-14-26 PW MINUTES.PDF
5. Unfinished Business
a. Discuss the recommendation to Village Board the Traffic Control and Residential Traffic Calming Policy
and Application.
Documents:
1. RESIDENTIAL TRAFFIC CALMING POLICY.NOVEMBER.PDF
2. RESIDENTIAL TRAFFIC CONCERN AND TRAFFIC CALMING REQUEST
APPLICATION.PDF
a.i. Consider the recommendation to Village Board the Traffic Control and Residential Traffic
Calming Policy and Application.
6. New Business
a. Discuss the recommendation to Village Board for approval of the purchase and installation of four invehicle radios for the Public Works Fleet.
Documents: ADDITIONAL FLEET RADIOS MEMO.PDF
a.i. Consider the recommendation to Village Board for approval of the purchase and installation of
four in-vehicle radios for the Public Works Fleet.
b. Discuss future planning for the intersection of Bonnie Road and Progress Drive.
Documents: PROGRESS AND BONNIE_ FUTURE PLANNING.PDF
7. Director's and Engineering Report
Documents: PW DIRECTORS REPORT. 11112026.PDF
8. Adjournment
This agenda has been prepared by Staff and approved by the Chair of the Public Works, Properties & Sustainability
Committee for use at the meeting as listed above. Any item on the agenda is subject to final action. Notice: Persons
needing special accommodation should call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members
of and possibly a quorum of members of other governmental bodies may attend the above stated meeting to gather

Page 158 of 181

information; no action will be taken by any governmental body at the above-stated meeting other than the governmental
body specifically referred to above in this notice.

Page 159 of 181

Staff Report
Memo Date:

November 11, 2026

To:

Public Works, Properties, and Sustainability Committee

From:

Kyela O’Loughlin, P.E., Public Works and Utilities Director
Jason Anderson, Street Superintendent

Subject:

Additional Fleet Radios

Overview
The Village’s two oldest plow trucks, the street sweeper, and the Director’s vehicle currently do not have in-vehicle
radios and rely on handheld units for communication.
Although the two oldest plow trucks are identified in the Fleet Replacement Schedule, equipping the entire snow and
maintenance fleet with in-vehicle radios will improve operational efficiency, communication reliability, and employee
safety. In addition, the radios can be removed and reinstalled in future replacement vehicles, allowing the Village to
retain the investment over time.
This investment will improve communication capabilities across the fleet while enhancing operational efficiency and
employee safety during snow operations and other Public Works activities, including an emergency situations.
Recommendation
Public Works, Properties, and Sustainability Committee recommend approval to the Village Board of a $20,000 for the
purchase and installation of four in-vehicle radios for the Public Works fleet. Funding for this purchase will be provided
through savings realized from 2026 fleet purchases.

The Village of Cottage Grove, WI

Page 160 of 181

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING
Plan Commission
Wednesday, November 11, 2026
6:30 p.m.
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221 E
Cottage Grove Road. The hybrid link can be found in the header of the agenda on the agenda center of
the village website https://www.vi.cottagegrove.wi.gov/agendacenter. You may also choose to participate
by providing public comment prior to the meeting via email to Village Clerk Lisa
Kalata: [email protected]. If this is a teleconference, virtual or hybrid meeting, please
review the Village of Cottage Grove’s policy.
1. Call to order
2. Determination of quorum and that the agenda was properly posted
3. Pledge of Allegiance
4. PUBLIC APPEARANCES-Public's opportunity to speak
5. Discuss and Consider the Minutes from The Plan Commission Meeting of October 14, 2026.
Documents: 10-14-26 PLAN COMMISSION MINUTES.PDF
6. PUBLIC HEARING: The Public’s opportunity to provide input regarding approval of a Conditional Use
Permit application from Dippin’ Dog Daycare, located at 390 Progress Drive, to expand current
‘Commercial Animal Boarding’ conditional use to include overnight boarding.
Documents:
1. CG_DIPPINDOG-CUP_2026-11-05.PDF
2. ALESCH_CUPRESPONSE_2026-10-27.PDF
7. Discuss and consider approval of a Conditional Use Permit application from Dippin’ Dog Daycare,
located at 390 Progress Drive, to expand current ‘Commercial Animal Boarding’ conditional use to include
overnight boarding.
8. Future Agenda Items
9. Adjournment
This agenda has been prepared by Staff and approved by the Village President as Chair of the Plan Commission for use at
the meeting as listed above. Any item on the agenda is subject to final action. Notice: Persons needing special
accommodation should call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members of and possibly
a quorum of members of other governmental bodies may attend the above stated meeting to gather information; no action
will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred
to above in this notice.

Page 161 of 181

VILLAGE ACTION REPORT
PROJECT: Dippin’ Dog Daycare – Conditional Use Permit
APPLICANT: Todd Alesch – Owner, Dippin’ Dog Daycare
PROJECT LOCATION: 390 Progress Drive
REPORT DATE: November 12, 2026

PROJECT DESCRIPTION: The applicant, Dippin’ Dog Daycare, is seeking approval of a
conditional use permit to expand an existing conditional use permit for ‘commercial
animal boarding’ to allow overnight boarding at their location at 390 Progress Drive.
Currently dogs are onsite only during business hours of 6 am to 6 pm on weekdays and
8 am to 2 pm on Saturday. No modifications to the current building or site are proposed
related to the conditional use permit application.
PLAN COMMISSION MEETING: NOVEMBER 12, 2026
STAFF REPORT PROVIDED BY: _X_ Planner, ___ Engineer, ___ Public Works
MOTION: by Jushchyshyn (1st), (2nd) Brinkmeier
The request for approval of the Conditional Use Permit was APPROVED WITH
CONDITIONS, with the following conditions:
1. No more than 10 dogs shall be boarded overnight.
2. Dogs shall be kept indoors from 6 pm to 6 am on weekdays and 8pm to 8 am on
weekends, with the exception than one dog at a time may go outside briefly
accompanied by staff.
3. Indoor artificial grass area shall be constructed prior to commencing overnight
boarding.
4. Staff shall be onsite at all times during overnight hours.
5. This conditional use permit shall be continuous to the next owner, subject to the
same conditions listed above.
VOTE: _6 Aye, _0_ Nay, _0_ Abstain
APPLICANT COMMENTS:
 (Todd Alesch – Owner, Dippin’ Dog Daycare) – available for questions.

Page 162 of 181

PUBLIC HEARING COMMENTS:
 (David Bieck – 500 Progress Dr.) – primarily concerned about potential overnight
noise. Played a recording of daytime noise. Alesch said the dogs would be kept
indoors overnight. Alesch added the dogs tend to be noisier when they are first
dropped off in the morning then get quieter toward the end of the day.
PLAN COMMISSION COMMENTS:
 (Scheffler) – noted he lives on the cul-de-sac near the project. Stated the
business is a good neighbor and noise during the day is ok, but has concerns
about overnight noise potential. Alesch said he expects to have no more than 10
dogs and the dogs would be kept indoors overnight. Alesch added the dogs tend
to be noisier when they are first dropped off in the morning then get quieter
toward the end of the day.
 (Kelm-Nelson) – asked the Village Attorney about legal aspects of conditional
use approvals. Lane said state law has changed in recent years, and approval is
to be granted if reasonable conditions can be met by the applicant. Ruth added
limitations on number of dogs, keeping them inside, and having someone onsite
are all reasonable.
 (Murphy) – asked about other noise mitigation options. Alesch said he would be
onsite all night when dogs are present. Dogs can be separated into different
parts of the building, and if necessary a dog could be soft-muzzled.
 (Murphy) – asked the neighbors if there is a noticeable noise difference when the
dogs are inside. Bieck replied the yard is well-fenced so it’s hard to tell when
dogs are inside or outside. Scheffler added the hill behind helps block the noise.
 (Scheffler) – ok with approval if reasonable conditions are in place.
STAFF COMMENTS:
See staff reports and as noted above.

Page 163 of 181

PLANNING STAFF REPORT
MEMO DATE: November 5, 2026
MTG. DATE: NOVEMBER 11, 2026
TO:

Village of Cottage Grove Board of Trustees

CC:

FROM:

Matt Giese – Village Administrator
Lisa Kalata – Village Clerk
Kyela O’Loughlin – Public Works & Utilities Director
Larry Konopacki – Village Attorney
Rick Manthe – Village Attorney
Josh Straka – Village Engineer
Erin Ruth, AICP – Village Planning Director

RE:

Dippin’ Dog Daycare – Conditional Use Permit

BACKGROUND
Property Owner:

Dippin’ Dog Daycare

Location:

390 Progress Drive

Area:

0.9 acres

Agent:

Todd Alesch – Dippin’ Dog Daycare, owner

Existing Zoning:

PI, Planned Industrial

Proposed Zoning:

PI, Planned Industrial

OVERVIEW
The applicant, Dippin’ Dog Daycare, is seeking approval of a conditional use permit to
expand an existing conditional use permit for ‘commercial animal boarding’ to allow
overnight boarding at their location at 390 Progress Drive. Currently dogs are onsite
only during business hours of 6 am to 6 pm on weekdays and 8 am to 2 pm on Saturday.
Meeting Date: November 11, 2026

Page 164 of 181

No modifications to the current building or site are proposed related to the conditional
use permit application.
Furthermore, the applicant has discussed selling the building. Prospective buyers are
interested in continuing the doggy daycare use. To facilitate the potential sale of the
building, the applicant has requested that the Village consider making approval of the
conditional use permit continuous to a new owner if they are continuing the same
business operations.
LOCATION MAP

COMPREHENSIVE PLAN CONSISTENCY
The proposed use is consistent with the Planned Industrial designation in the
Comprehensive Plan.
ZONING CONSISTENCY
The subject property is zoned PI, Planned Industrial, which is regulated by 325-41(A) of
the Village Zoning Ordinance.
Village of Cottage Grove

-2-

Meeting Date: November 11, 2026

Page 165 of 181

The ‘commercial animal boarding’ land use is regulated by 325-49(D)(10). The existing
building and site meet the criteria of this section. The only proposed chang is the
extended hours of operation.
CONDITIONAL USE PERMIT CRITERIA
325-111(D)(2) of the zoning ordinance requires a proposed conditional use to be
compliant with standards (a) to (f) of that section. In the opinion of staff, the proposed
use is compliant with those standards as outlined below.
a) The proposed conditional use (the use in general, independent of its location) is
in harmony with the purposes, goals, objectives, policies, and standards of the
Village of Cottage Grove’s Comprehensive Master Plan, this chapter and any
other plan, program, or ordinance adopted or under consideration pursuant to
official notice by the Village.
The site location is designated as ‘Planned Industrial’ on the Comprehensive Plan’s
Future Land Use map. The proposed use is consistent with those allowable within that
designation.
b) The proposed conditional use (in its specific location) is in harmony with the
purposes, goals, objectives, policies, and standards of the Village of Cottage
Grove’s Comprehensive Master Plan, this chapter and any other plan, program,
or ordinance adopted or under consideration pursuant to official notice by the
Village.
The proposed use in this specific location, in the opinion of staff, is in harmony with all
of the documents listed above.
c) The proposed conditional use, in its proposed location and as depicted on the
required site plan, does not result in substantial or undue adverse impacts on
nearby property, the character of the neighborhood, environmental factors,
traffic factors, parking, public improvements, public property or rights of way, or
other matters affecting the public health, safety, or general welfare either as they
now exist or as they may in the future be developed as a result of
implementation of the provisions of this chapter, the Comprehensive Master
Plan, or any other plan, program, map or ordinance adopted or under
consideration pursuant to official notice by the Village or other government
agency having jurisdiction to guide development.
The requested conditional use does not negatively affect public safety.
Village of Cottage Grove

-3-

Meeting Date: November 11, 2026

Page 166 of 181

d) The proposed conditional use maintains the desired consistency of land uses,
land use intensities and land use impacts as related to the environs of the
subject property.
The proposed expanded conditional use does not affect consistency or intensity of land
uses.
e) The proposed conditional use is located in an area that will be adequately
served by, and will not impose and undue burden on, any of the improvements,
facilities, utilities or services provided by public agencies serving the subject
property.
The full range of urban services are available at the subject property, and the proposed
use will not add an undue burden to any public utility or service.
f) The potential public benefits of the proposed conditional use outweigh all
potential adverse impacts of the proposed conditional use, after taking into
consideration the applicant’s proposal and any requirements recommended by
the applicant to ameliorate such impacts.
The proposed use is not anticipated to create any adverse impacts on the Village or
neighboring properties. While the possibility of some noise over the expanded hours
exists, the dogs will primarily be kept indoors overnight. The Village is not aware of
complaints about the business as operated in the approximately two years it has been
open.
STAFF RECOMMENDATION
Staff recommends that the requested Conditional Use Permit be APPROVED WITH
CONDITIONS, with the conditions listed below:
1. Staff does not object to applying the conditional use permit to a subsequent
business in the building, as long as they are continuing the same business
operations.

Village of Cottage Grove

-4-

Meeting Date: November 11, 2026

Page 167 of 181

JUSTIFICATION OF THE PROPOSED CONDITIONAL USE
1) How is the proposed conditional use (the use in general, independent of its location)
in harmony with the purposes, goals, objectives, policies and standards of the
Village of Cottage Grove’s Comprehensive Plan, the Zoning Ordinance, and any
other plan, program, or ordinance adopted, or under consideration pursuant to
official notice by the Village?
It represents a natural, low-impact extension of an existing commercial dog-daycare operation
located within a designated commercial district. The use supports the Village’s goals for local
business growth, diversified commercial services, and efficient use of existing commercial
properties.
The operation is fully contained indoors, supervised, and designed to minimize noise, traffic, and
environmental impacts, ensuring compatibility with surrounding land uses. No changes to
zoning, infrastructure, or site layout are required.
The proposal aligns with the Comprehensive Plan’s emphasis on orderly development,
community-serving commercial uses, and maintaining the character of established commercial
corridors. It also satisfies the Zoning Ordinance’s intent for conditional uses to operate safely,
responsibly, and without adverse effects on neighboring properties.
2) How is the proposed conditional use, in its speciﬁc location, in harmony with the
purposed, goals, objectives, policies and standards of the Village of Cottage Grove
Comprehensive Plan, the Zoning Ordinance, and any other plan, program, or
ordinance adopted, or under consideration pursuant to official notice by the Village?
The property is already developed and operating as a dog daycare, and the location is specifically
suited for this type of commercial activity. The site is within a designated commercial corridor,
buffered from residential neighborhoods, and equipped with the infrastructure necessary for safe,
supervised animal care.
The proposed use does not require any exterior modifications, does not increase traffic or noise
beyond existing levels, and remains fully contained indoors. It represents a logical, low-impact
extension of the current operation and supports the Village’s goals for orderly development,
efficient land use, and continued commercial growth within established districts.

Page 168 of 181

3) Does the proposed conditional use, in its proposed location and as depicted on the
required site plan (see 6.3(d), above), result in any substantial or undue adverse impact on
nearby property, the character of the neighborhood, environmental factors, traffic factors,
parking, public improvements, public property or rights-of-way, or other matters
affecting the public health, safety, or general welfare, either as they now exist or as they
may in the future be developed as a result of the implementation of the provisions of the
Zoning Ordinance, the Comprehensive Plan, or any other plan, program, map ordinance
adopted or under consideration pursuant to official notice by the Village or other
governmental agency have jurisdiction to guide development?
The operation is fully contained indoors, supervised, low-impact, and consistent with the
existing commercial use of the property. No exterior changes, infrastructure demands, or
nuisance conditions are created. The proposal aligns with the Village’s Comprehensive
Plan, Zoning Ordinance, and all adopted planning documents, both in its current context
and in consideration of future development within the commercial corridor.

4) How does the proposed conditional use maintain the desired consistency of land
uses, land use intensities, and land use impacts as related to the environs of the
subject property?
The operation is a low-impact, indoor, supervised extension of an existing approved commercial
use within a designated commercial/light-industrial corridor. It does not alter the site’s physical
characteristics, does not increase traffic or noise, and does not introduce any incompatible
land-use elements.
The proposal aligns with the Village’s Comprehensive Plan, Zoning Ordinance, and all adopted
planning documents by preserving the established commercial character of Progress Drive,
maintaining appropriate intensity levels, and ensuring that land-use impacts remain fully
consistent with both current and future development patterns.

Page 169 of 181

5) Is the proposed conditional use located in an area that will be adequately served by,
and will not impose an undue burden on, any of the improvements, facilities,
utilities or services provided by public agencies serving the subject property?
The property at 390 Progress Drive is within a commercial corridor designed and equipped for
service-oriented commercial uses. The proposed use does not require any upgrades to public
utilities, does not increase traffic or parking demand, does not affect public rights-of-way, and
does not create additional demand on police, fire, EMS, or public works.
All operations remain indoors, supervised, and low-impact, ensuring that the use is fully
compatible with both current and future public service capacity. The proposal aligns with the
Village’s Comprehensive Plan, Zoning Ordinance, and all adopted planning documents.

6) Do the potential public benefits of the proposed conditional use outweigh all potential
adverse impacts of the proposed conditional use (as identified in Subsections 1. – 5.),
after taking into consideration the Applicant’s proposal and any requirements
recommended by the Applicant to ameliorate such impacts?
The operation provides a valuable community service, improves animal welfare, strengthens a
local business, and utilizes existing commercial infrastructure without creating noise, traffic,
environmental impacts, or burdens on public services.
Any potential impacts are minimal and fully mitigated through indoor-only operations, overnight
supervision, established sanitation protocols, secure access control, and behavioral management
procedures.
The proposed use is consistent with the Village’s Comprehensive Plan, Zoning Ordinance, and
all adopted planning documents, and it represents a safe, responsible, and beneficial addition to
the Progress Drive commercial corridor.

Page 170 of 181

Board Meeting: 11.16.26
To:

Village Board

From:

Matt Giese – Village Administrator

Subject:

Village Administrator Report

Introduction
Please see below for highlights from the Administrator’s Office since the last Board meeting.
Also attached is the Village Projects, Initiatives, and Development “Tracker”: a database of
active Village projects that lists brief status updates and next steps for notable initiatives.
--Please note that this report is not a comprehensive list. The bullet points summary and
projects tracker is designed to provide general knowledge of the breadth of activity during this
period of time. If Board members have any questions or desire more information, please let me
know.

Administrator’s Office Highlights
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Led collaborative department head and management team meeting
Preparation, coordination, and review of the Village Board meeting agenda and memos
for the meeting packet
Coordination and oversight of water utility related communication efforts
Attended weekly leadership meetings regarding the water utility
Drafted and reviewed preliminary Village Budget document and presentation materials
for public hearing
Attended Police Station project construction briefing
Completed staff review of PAA’s preliminary final report of the Fire-EMS study
Held Administration team meeting
Attended Plan Commission meeting
Attended “Village Center” visioning workshop
Watched Utility Commission meeting
Watched Public Works Committee meeting
Administering and overseeing ’26 performance evaluation process
Staff Recognition and Celebration
o Assistant Administrator/HR Manager Inga Cushman was nominated and
subsequently elected to the Wisconsin City Management Association’s Executive
Board. Inga is serving as President Elect in the current term, and she will
transition to be the Association’s President in July of 2027 (through June ’28).

The Village of Cottage Grove, WI

Page 171 of 181

VILLAGE OF COTTAGE GROVE - PROJECTS, INITIATIVES, & DEVELOPMENT TRACKER
ITEM

DEPARTMENT

DESCRIPTION

STATUS

NEXT STEPS

1 2027 Village Budget

Administration

Official policy document covering how the Village will generate revenue and spend money

Village Board approved Preliminary Budget and set
the date for the budget public hearing: Nov. 16th

Budget public hearing and potential adoption of budget:
Nov. 16th

2 2026 Revaluation

Administration

Revaluation/re-assessment of all taxable property in the Village to establish fair market
value and equitable tax distribution

Final Board of Review meeting was held October 28th

N/A

3 Fire and EMS Study

Administration

Study to Update Fire and EMS Organizational Analyses. Public Administration Associates
(PAA) hired to complete the study.

PAA presented the study at a joint meeting of the
Village and Town Boards (Nov '26)

Potential corrections and other edits to be submitted to
PAA for their review and possible inclusion in the final
report document

4 Tax Incremental Financing District No. 5 Closure

Administration

On February 2, 2026 the board adopted a resolution to terminate Tax Incremental
Financing District No. 5. This required a final dissolution audit and submission of the final
account report (PE-110) within one year of resolution date. Anticipated completion
September.

Independent audit and submission of PE-110 report to
DOR completed on September 1, 2026

N/A

5 Fire Inspection Fees

Administration

Considering implementation of a tiered user charge approach for mandatory annual
inspections based on square footage. This would replace the current system of flat $15 rate
per inspection. Additionally, inspections charges would no longer be part of the general levy
and be charged directly to the property owner.

Reviewing historical inspections, other communities
fee schedules, and determining recoverable costs.

Village Board update regarding findings and next steps
planned in Q4 '26

6 Shady Grove Park

Parks & Recreation

Construction of new park in the Shady Grove subdivision

Substantially Complete (Q3 '26)

N/A

7 Miracle League Playground

Parks & Recreation

An all inclusive playground that will eventually replace the existing Bakken "Dream Park"
playground structures.

Miracle League fundraising efforts

Anticipated construction commencement in Q2 2027

Recommended Chapter is under review by the Plan
Commission

Final approval by the Village Board Q4 '26

Implementation complete (Q4 '26)

N/A

Village Center Visioning session scheduled Nov. 12th

8 Housing Chapter Update - Comprehensive Plan

Planning & Development

The Village, with assistance from Dane County Planning staff, is developing an update to
the Housing Chapter of the Comp Plan

9 Cloud Permit

Planning & Development

New cloud-based software system for the Village to efficiently manage building,
development, and other miscellaneous permits

10 2026 Comprehensive Plan Update

Planning & Development

Full update to the entire Comp Plan. Proposed to be developed and facilitated by a
consultant

Focus groups met and provided feedback in sessions
facilitated by the Village's consultant, Graef

11 Amazon

Planning & Development

3.4 Million SF Distribution Center; located in TID #10 on 150 acres; at the NW corner of
CTH N/TT

Construction of facility is substantially complete.
Approved; Facility operations anticipated to commence
Construction of roadway improvements to CTH N and
by Q2 '27
TT are substantially complete

12 Hoekstra Property

Planning & Development

Located 30 acres NE of Commerce Park; this land was formerly being considered for the
Creed Sports Facility project

Staff has been informed that the property is under
contract with an industrial developer (July '26)

Potential concpet review/site plan/zoning applications

13 Johnson Health Tech (JHT) Expansion

Planning & Development

JHT is planning to expand their operations on the vacant 3 acre lot they own at the SE
corner of Landmark/Commerce; They have already previously expanded, and now occupy
the former Stantec building (east of Kid's Safari); more recently (Q3 '26), they acquired the
former Madison Window Cleaning property

JHT has indicated (Q2 '26) that they're planning to
submit a site plan application in 2026

Village Approvals needed: Site Plan

14 Zielke Cork Crossing Retail/Flex Building

Planning & Development

18,000 SF multi-tenant commercial building; located on 2 acre parcel at NE corner of Cork
Crossing/CG Rd. in TID #8

Approved; owner seeking tenants prior to construction.

Pending building permits and construction

15 Marketplace Shopping Center - Addition

Planning & Development

Potential new building would be added on the southwest side of property. Proposed project
could be a small business incubator

Prospective owner is working through early stage due
diligence (Q3 '26)

Potential zoning/site plan application

16 Near and Far Brewery

Planning & Development

Potential 10,000 SF brewery and restaurant on 1 acre parcel located on SW corner of
Sandpiper/CG Rd. in TID #8

Developer has indicated that the project is no longer
moving forward (July '26)

N/A

Page 172 of 181

17 Prospective Restaurant/Brewery

Planning & Development

Potential restaurant/brewery/Canning operation interested in commercial lots located on the
south side of CG Rd. in TID #8

18 Homburg Bonnie Rd. Property

Planning & Development

19 TID 9 Village Redevelopment

Owner met with staff (Oct. '26)

Potential submission of zoning/site applications

Approximate 2 acre parcel located directly north of the Village's new police station site.
Planned for light industrial development.

Homburg has indicated business interest in early
2026; no further action.

Concept plans/site plan application potentially
forthcoming

Planning & Development

An approximate 4-acre area that the Village Board plans to redevelop under Central
Business zoning

Village to close on 107 E. CG Rd. in the Fall of '26

On-going acquisition efforts. CGFD training and
subsequent demolition of 608 N. Main St.

20 TID 9 Prospective Private Redevelopment

Planning & Development

There are new owners of multiple buildings at the SW corner of Main St. and CG Rd.
They're considering various redevelopment efforts.

Property owners met with staff to discuss their
property

Property owners to participate in the Village Center
visioning session (Nov. '26)

21 Bar

Planning & Development

Potential renovation/addition of Gaston Schoolhouse into a bar

Staff met with business owner and property owner for
a pre-application meeting (Sept. '26)

Conditional use permit, site plan amendment, and
liquor license applications forthcoming

22 Hydrite Chemical

Planning & Development

Potential facility additions: 1) new fuel pump room; and 2) new hot oil building and elevated
pipe bridge

Plans approved (Q4 '26)

pending building permit and construction

23 New Church

Planning & Development

Prospective new church on land north of CVS off Damascus Trail

Village Board approved Conditional Use Permit (Sept.
'26)

Future site plan review/approval

24 Alliant Energy Sub Station

Planning & Development

Alliant Energy has been searching for a viable parcel to site a sub station in the Village
since at least 2017. Their primary site continues to be on Village owned property directly
north of the Piggly Wiggly. Alliant is also vetting several other sites in/around the Village.

Village Board approved Alliant's offer to purchase

Alliant to submit site plan and zoning applications for
review and approval

25 HeyDay

Planning & Development

114 unit townhouse apartment development located at NE corner of CG Rd./Buss on

Substantially complete (Q4 '26)

N/A

26 Quarry Ridge Estates

Planning & Development

A residential neighborhood located on the NE side of the Village (south of Commerce Park).
The final phase of this four phase plat is substantially complete. There are about 12 lots
remaining as unbuilt.

Substantially complete

N/A

27 Coyle South - Residential

Planning & Development

Final phase of Coyle South consisting of 12 single family lots and 4 duplex lots; located on
the south side of CG Rd. and west of Sandpiper, in TID #8; developer is Homburg

Approved

Pending building permits and construction

28 Westlawn 5th Addition

Planning & Development

A residential neighborhood located on the west side of the Village (north of Glacial Drumlin
School). There is one remaining phase to construct as part of this six phase residential plat.
The 6th phase includes 18 single family lots. There are 5-10 additional lots in previous
phases that do not have homes built yet. The developer is Homburg.

5th phase is substantially complete.

Consideration of approval for release of 6th and final
phase

29 Westlawn 6th Addition

Planning & Development

An approximate 70 acre planned neighborhood located primarily west of the 5th Addition of
Westlawn. The future neighborhood is planned to have a 20+ acre community park.

Awaiting developer submission/application

Concept Plan presentation to Plan Commission; Other:
developer to hold neighborhood meeting

30 Shady Grove Subdivision

Planning & Development

A residential neighborhood on the west side of the Village, south of the BB/Buss
intersection. This single phase plat has about 3 lots remaining to be built on.

Substantially complete (Q2 '26)

N/A

31 "The Farm" Tierney Property

Planning & Development

An approximate 100 acre planned neighborhood located south of Coyle South to Vilas Rd.
The developer is Tierney.

Developer is working through due diligence

Concept Plan presentation to Plan Commission; Other:
developer to hold neighborhood meeting

32 Lindstrom Acres/Juniper Fields

Planning & Development

An approximate 120 acre neighborhood east of Quarry Ridge. Development consists of
about 260 single family homes, a 12+ acre park, and a private community pool; the
developer is Neumann Companies.

Phase 1 Agreement approved (Oct. '26)

Earthwork to commence Q4 '26

Page 173 of 181

33 New Police Station

Police

27,000 SF Station located at the NE corner of Progress Dr. and Bonnie Rd.

34 Police Officer Recruitment

Police

There is one open Police Officer position

Under construction

Anticipated substantial completion Q1 of 2027

Officer Nenad Jakovljevic began employment with
CGPD in August '26

Attending basic law enforcement academy at Madison
College; anticpated graduation December '26

35 Water Conventional Rate Case

Public Works & Utilities

Utility Commission has directed staff through the Long Range Cash Flow Analysis
presented August '26 to start a conventional rate case with the goal of new rates in July '27

PSC application pulled.

Financial Advisor and staff working through PSC
application requirements.

36 Stormwater Utility Feasibility Study

Public Works & Utilities

Study to investigate the feasibility and implementation of a Stormwater Utility to replace the
current practice of levying for construction and maintenance of stormwater facilities.

Village Board approved ordinance revisions in
October. Utility Commission consideration of adopted
a budget and rates in November '26

Continued communication and staff implementation

37 Watermain Looping

Public Works & Utilities

To provide the water system with needed redundancy on the north side of the Village

Project close out; final pay request has been
submitted.

N/A

38 Well #2 Rehabilitation

Public Works & Utilities

Rehab project due to the Well's building no longer meeting DNR codes/regulations. A new
building will be constructed, along with new controls, well pump, and generator. The well
hole will be rehabilitated concurrently.

Underground utilites, concrete pad, and initial CMU
exterior walls have been completed

Project on hold for winter conditions. To commence
again in Spring '27

39 "The Farm" Sewer Interceptor

Public Works & Utilities

New sanitary sewer from CG Rd/Sandpiper Tr. south through Coyle Highlands South and
"The Farm" planned neighborhood, extending to Vilas Road. This sanitary sewer provides
relief for the west side of the Village and allows for new construction to be added to the
system.

Project completed (July '26)

N/A

40 2026 Sidewalk Maintenance

Public Works & Utilities

Annual maintenance to fix failed sidewalk or sidewalk that present trip hazards.

Sidewalk replacements complete (Q4 '26)

N/A

41 2026 Street Maintenance - Chip Sealing

Public Works & Utilities

S. Main Street from Cottage Grove Road south to the rail road tracks will have asphalt
repairs completed using infrared seamless patching and then will be chipsealed and new
pavement marking provided as part of the annual maintenance budget allocation.

Chip seal and pavement markings were completed at
the end of August '26

N/A

42 Frontier Village Wide Fiber Update

Public Works & Utilities

Froniter is planning a village wide fiber update to be completed this spring and summer.

Permit areas 1 - 8 (of 12) have been approved for
construction. Construction commenced early June '26,
but work will cease during winter months

Additional permit areas to be approved when
appropriate. Work to commence again in Spring '27

43 DNR Trailhead Lighting

Public Works & Utilities

Cooridination with Hydrite Chemical and the DNR to install five light poles at the trailhead
off of Main Street.

Street lights have been installed; project complete (Q4
'26)

N/A

44 2026 Streets and Pedestrian Improvements

Public Works & Utilities

Improvements slated include the following: Clearbrooke Terrace (Bonnie Rd to Weald
Bridge), Stoneheath End, Nightingale Ln (Parkview to School), Cottage Court, and the
Johnson Health Tech Multi-Use Path. A new multi-use path will be constructed for the
missing links on Buss Road and Cottage Grove Road to Damascus Trail.

Projects are substantially complete (Q3 '26)

Project close out; final pay request

45 MPO Active Transportation Plan

Public Works & Utilities

As part of the MPO regional application and grant, the Village will be updating our Active
Transportation Plan.

Agreement approved by Village Board, kickoff meeting
for the ATP was held Oct. '26

Data collection of existing infrastructure and planning
documents.

Village engineers working through design;
approximately 30% complete. Public Information
Meeting to occured November 5, 2026

Finalize engineering and design

Village engineers working through design;
approximately 30% complete. Public Information
Meeting to occured November 5, 2026

Finalize engineering and design

46 2027 S. Main Street Reconstruction

47 2027 Ollie Street Reconstruction

Updated: 11.13.26

Public Works & Utilities

The project includes replacing the undersized 6-inch water main and the aging concrete
sanitary sewer beneath the roadway. As part of these utility improvements, the street will be
fully reconstructed to address deteriorated and failing pavement throughout the corridor. In
addition, concrete curb and gutter, along with sidewalk infrastructure, will be replaced along
the length of the project to improve overall safety, accessibility, and long-term durability.
The project will replace the aging clay sanitary sewer main and the undersized 6-inch water
main located beneath the street. As these utilities are upgraded, the roadway will also be
reconstructed, including new asphalt pavement to replace the deteriorated existing surface.
In addition, concrete curb and gutter, as well as sidewalks throughout the corridor, will be
replaced to improve the overall condition, safety, and longevity of the infrastructure.

Page 174 of 181

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board
Report dates: 11/17/2026-11/17/2026

Vendor

Vendor Name

Invoice Number

Description

Page:

Nov 13, 2026 09:44AM
GL Account Number

Net
Invoice Amount

Ace Hardware
2688 Ace Hardware

170024-10/31/2026

Ace October Charges

100-55200-340

22.97

2688 Ace Hardware

170024-10/31/2026

Ace October Charges

100-53300-340

49.30

2688 Ace Hardware

170024-10/31/2026

Ace October Charges

600-60935-340

10.56

2688 Ace Hardware

170024-10/31/2026

Ace October Charges

601-60834-340

10.57

Total Ace Hardware:

93.40

Alliant Energy/WPL
31 Alliant Energy/WPL

31-111726

1039560698 - 220 Grove St Sirens

100-52300-340

1.76

31 Alliant Energy/WPL

31-111726LS

Lift Stations

601-60821-221

3,001.82

31 Alliant Energy/WPL

31-111726MB

Municipal Buildings

100-51600-340

1,541.27

31 Alliant Energy/WPL

31-111726MB

Municipal Buildings

600-60920-340

209.34

31 Alliant Energy/WPL

31-111726MB

Municipal Buildings

601-60850-340

209.34

31 Alliant Energy/WPL

31-111726Parks

Firemans Park

100-55200-340

23.32

31 Alliant Energy/WPL

31-111726Parks

Dublin Park Shelter

100-55200-340

27.37

31 Alliant Energy/WPL

31-111726Parks

Shady Grove Park

100-55200-340

27.10

31 Alliant Energy/WPL

31-111726Parks

Community Park Shelter

100-55200-340

47.02

31 Alliant Energy/WPL

31-111726Parks

Lions Shelter

100-55200-340

33.15

31 Alliant Energy/WPL

31-111726Parks

Clark St Skate Park

100-55200-340

88.10

31 Alliant Energy/WPL

31-111726Parks

Bakken Park

100-55200-710

230.25

31 Alliant Energy/WPL

31-111726Parks

RG Huston Park Shelter

100-55200-340

25.07

31 Alliant Energy/WPL

31-111726Parks

W Reynold St Shed

100-55200-340

33.41

31 Alliant Energy/WPL

31-111726Parks

Weald Bridge Shelter

100-55200-340

30.06

31 Alliant Energy/WPL

31-111726Parks

Red Hawk Shelter

100-55200-340

23.45

31 Alliant Energy/WPL

31-111726Parks

Community Park Batting Cage

100-55200-340

16.73
181.14

31 Alliant Energy/WPL

31-111726Parks

Bakken Park Restroom

100-55200-710

31 Alliant Energy/WPL

31-111726Parks

Northlawn Park Shelter

100-55200-340

61.02

31 Alliant Energy/WPL

31-111726PD

1948817945 - 220 Bonnie Rd

412-57200-024

339.74

31 Alliant Energy/WPL

31-111726S

Street Lights

100-53300-350

8,931.64

31 Alliant Energy/WPL

31-111726S

Forreston Drive Sump Pump

100-53440-340

25.75

31 Alliant Energy/WPL

31-111726W

Wells & Water Towers

600-60622-340

6,276.07

Total Alliant Energy/WPL:

21,383.92

APG Media of Southern Wisconsin
6540 APG Media of Southern Wisconsin

35995-1026

Village Board Minutes

100-51420-340

Total APG Media of Southern Wisconsin:

495.73
495.73

Badger Welding Supplies Inc
33 Badger Welding Supplies Inc

3962959

Monthly Cylinder Lease

100-53300-340

8.68

33 Badger Welding Supplies Inc

3962959

Monthly Cylinder Lease

600-60935-340

1.86

33 Badger Welding Supplies Inc

3962959

Monthly Cylinder Lease

601-60834-340

1.86

Total Badger Welding Supplies Inc:

12.40

Baycom Inc
1224 Baycom Inc

EQUIPINV_064889

Portable Batteries and Microphones

411-57200-026

Total Baycom Inc:

3,705.50
3,705.50

Briarpatch Youth Services Inc
5327 Briarpatch Youth Services Inc
Total Briarpatch Youth Services Inc:

2026 CGYPC

2026 Peer Court

100-51200-340

6,000.00
6,000.00

Page 175 of 181

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board
Report dates: 11/17/2026-11/17/2026

Vendor

Vendor Name

Invoice Number

Description

Page:

Nov 13, 2026 09:44AM
GL Account Number

Net
Invoice Amount

Brown Equipment Company
7334 Brown Equipment Company

INV47799

Vac Truck Part

100-53300-340

614.93

7334 Brown Equipment Company

INV47799

Vac Truck Part

600-60933-380

131.77

7334 Brown Equipment Company

INV47799

Vac Truck Part

601-60834-340

131.77

Total Brown Equipment Company:

878.47

Burke Truck & Equipment
2 Burke Truck & Equipment

INV/2026/01453

Fleet Maintenance

100-53300-340

41.88

2 Burke Truck & Equipment

INV/2026/01453

Fleet Maintenance

600-60933-380

8.97

2 Burke Truck & Equipment

INV/2026/01453

Fleet Maintenance

601-60834-340

8.97

Total Burke Truck & Equipment:

59.82

Cintas
6480 Cintas

4288244124

Mats at Village Hall

100-51600-340

34.82

6480 Cintas

4288244124

Mats at Village Hall

600-60920-340

11.61

6480 Cintas

4288244124

Mats at Village Hall

601-60850-340

11.61

6480 Cintas

4288244138

Mats at MSB

100-51600-340

77.75

6480 Cintas

4288244138

Mats at MSB

600-60920-340

16.65

6480 Cintas

4288244138

Mats at MSB

601-60850-340

16.65

Total Cintas:

169.09

Core & Main LP
1463 Core & Main LP

BA73832

Curb Box Key

600-60652-340

Total Core & Main LP:

594.00
594.00

Cottage Grove Chamber of Commerce
285 Cottage Grove Chamber of Commerce

2026-Q3BO

2026 3rd Quarter - Booking.com

207-56700-230

743.60

285 Cottage Grove Chamber of Commerce

2026Q3E

2026 3rd Quarter - Expedia

207-56700-230

2,946.94

285 Cottage Grove Chamber of Commerce

2026Q3H

2026 3rd Quarter - HomeAway

207-56700-230

522.15

Total Cottage Grove Chamber of Commerce:

4,212.69

Cottage Grove Water & Sewer
189 Cottage Grove Water & Sewer

189-111726

6713.00 - Northlawn Park Shelter

100-55200-340

189 Cottage Grove Water & Sewer

189-111726

8465.00 - RG Huston Park

100-55200-340

100.55
50.95

189 Cottage Grove Water & Sewer

189-111726

2350.00 - Firemans Park Bubbler

100-55200-340

28.10

189 Cottage Grove Water & Sewer

189-111726

2355.00 - Firemans Park Food Stand

100-55200-340

47.94

189 Cottage Grove Water & Sewer

189-111726

2360.00 - Lions Shelter

100-55200-340

50.95

189 Cottage Grove Water & Sewer

189-111726

2362.00 - Firemans Park Irrigation System

205-55000-340

190.49

189 Cottage Grove Water & Sewer

189-111726

52005.00 - Bakken Park

100-55200-710

301.84

189 Cottage Grove Water & Sewer

189-111726

52007.00 - Bakken Park Shelter 2

100-55200-710

118.61

189 Cottage Grove Water & Sewer

189-111726

1270.00 - Community Park

100-55200-340

69.01

189 Cottage Grove Water & Sewer

189-111726

21315.00 - Shady Grove Park

100-55200-340

28.10

189 Cottage Grove Water & Sewer

189-111726B

8990.01 - 225 Bonnie Rd

100-51600-340

42.32

189 Cottage Grove Water & Sewer

189-111726B

8990.01 - 225 Bonnie Rd

600-60920-340

14.10

189 Cottage Grove Water & Sewer

189-111726B

8990.01 - 225 Bonnie Rd

601-60850-340

14.10

189 Cottage Grove Water & Sewer

189-111726L

1805.00 - 110 S Main St Lift Station

601-60850-340

204.01

189 Cottage Grove Water & Sewer

189-111726L

52000.00 - Vilas Rd Lift Station

601-60850-340

646.32

189 Cottage Grove Water & Sewer

189-111726P

10110.02 - 210 Progress Drive

100-51600-340

490.04

189 Cottage Grove Water & Sewer

189-111726P

10110.02 - 210 Progress Drive

600-60920-340

43.24

189 Cottage Grove Water & Sewer

189-111726P

10110.02 - 210 Progress Drive

601-60850-340

43.24

189 Cottage Grove Water & Sewer

189-111726VH

2783.00 - Village Hall

100-51600-340

44.41

189 Cottage Grove Water & Sewer

189-111726VH

2783.00 - Village Hall

600-60920-340

14.81

Page 176 of 181

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 11/17/2026-11/17/2026
Vendor

Vendor Name

Invoice Number

Description

Nov 13, 2026 09:44AM
GL Account Number

Net
Invoice Amount

189 Cottage Grove Water & Sewer

189-111726VH

2783.00 - Village Hall

601-60850-340

14.81

189 Cottage Grove Water & Sewer

189-111726W

50000.00 - Well #4

600-60920-340

59.98

Total Cottage Grove Water & Sewer:

2,617.92

Crystal Cleaners Inc
5220 Crystal Cleaners Inc

35385

October Cleaning at MSB

100-51600-340

361.20

5220 Crystal Cleaners Inc

35385

October Cleaning at MSB

600-60935-340

77.40

5220 Crystal Cleaners Inc

35385

October Cleaning at MSB

601-60834-340

77.40

5220 Crystal Cleaners Inc

35386

October Cleaning at PD

100-52100-340

476.00

5220 Crystal Cleaners Inc

35387

October Cleaning at Village Hall

100-51600-340

240.00

5220 Crystal Cleaners Inc

35387

October Cleaning at Village Hall

600-60935-340

80.00

5220 Crystal Cleaners Inc

35387

October Cleaning at Village Hall

601-60834-340

80.00

Total Crystal Cleaners Inc:

1,392.00

Dane Co Cities & Villages Association
1092 Dane Co Cities & Villages Association

1092-2027

2027 DCCVA Dues

100-51100-340

Total Dane Co Cities & Villages Association:

3,415.00
3,415.00

Dane County Landfill
5615 Dane County Landfill

OCT-822

Customer #822 - Street Sweeping

100-53620-340

Total Dane County Landfill:

508.45
508.45

Dane County Treasurer
195 Dane County Treasurer

195-111726

October 2026 Fines and Forfeitures

100-24300

Total Dane County Treasurer:

1,027.60
1,027.60

Dave Jones LLC
7506 Dave Jones LLC

IP8281

Annual Fire Sprinkler/Backflow - MSB

100-51600-340

147.00

7506 Dave Jones LLC

IP8281

Annual Fire Sprinkler/Backflow - MSB

600-60935-340

31.50

7506 Dave Jones LLC

IP8281

Annual Fire Sprinkler/Backflow - MSB

601-60834-340

31.50

Total Dave Jones LLC:

210.00

Dept of Administration
2139 Dept of Administration

2139-111726

October 2026 Fines and Forfeitures

100-24200

Total Dept of Administration:

2,694.89
2,694.89

Diggers Hotline Inc
626 Diggers Hotline Inc

261 0 13551

Diggers Hotline Charges

600-60920-340

119.70

626 Diggers Hotline Inc

261 0 13551

Diggers Hotline Charges

601-60850-340

119.70

Total Diggers Hotline Inc:

239.40

Envirotech Equipment
5805 Envirotech Equipment

26-0028349

Vac Truck

100-53300-340

658.57

5805 Envirotech Equipment

26-0028349

Vac Truck

600-60933-380

141.12

5805 Envirotech Equipment

26-0028349

Vac Truck

601-60834-340

141.12

Total Envirotech Equipment:

940.81

Page 177 of 181

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 11/17/2026-11/17/2026
Vendor

Vendor Name

Invoice Number

Description

Nov 13, 2026 09:44AM
GL Account Number

Net
Invoice Amount

Ferguson Enterprises LLC #3325
6485 Ferguson Enterprises LLC #3325

WW094273

Hydrant Supplies

600-60654-340

109.00

6485 Ferguson Enterprises LLC #3325

WW094273-1

Hydrant Supplies

600-60654-340

5,154.54

6485 Ferguson Enterprises LLC #3325

WW094276

Locates

600-60930-340

1,357.57

6485 Ferguson Enterprises LLC #3325

WW094278

Valve Box Repair

600-60930-340

756.27

6485 Ferguson Enterprises LLC #3325

WW094281

Hydrant Supplies

600-60654-340

609.50

6485 Ferguson Enterprises LLC #3325

WW094366

Service Valves Supplies

600-60652-340

280.90

6485 Ferguson Enterprises LLC #3325

WW094392

Locates Marking Wands

600-60930-340

107.90

Total Ferguson Enterprises LLC #3325:

8,375.68

Ferguson Waterworks #1476
6125 Ferguson Waterworks #1476

0491507

Hydrant Marking Flags

600-60654-340

Total Ferguson Waterworks #1476:

615.00
615.00

First American Title Company
7201 First American Title Company

NCS-1297577-MAD

107 E Cottage Grove Rd

509-57320-820

7201 First American Title Company

NCS-1297577-MAD

Proations - Taxes

509-48460-000

4,473.94-

7201 First American Title Company

NCS-1297577-MAD

Commission

509-51410-340

10,500.00

7201 First American Title Company

NCS-1297577-MAD

Title/Escrow Charges

509-51410-340

440.00

Total First American Title Company:

345,000.00

351,466.06

First Supply LLC
7290 First Supply LLC

15371928-00

Water Main Supplies

600-60651-340

492.21

7290 First Supply LLC

15387726-00

Barricade Trailer

600-37300

114.30

7290 First Supply LLC

15387726-00

Barricade Trailer

601-37300

114.30

7290 First Supply LLC

15387726-00

Barricade Trailer

411-57300-026

533.40

7290 First Supply LLC

15392833-00

Meter Supplies

600-60653-340

598.00

Total First Supply LLC:

1,852.21

Flygare, Sarah
7479 Flygare, Sarah

10292026

Senior Ukulele

100-55310-351

Total Flygare, Sarah:

1,140.00
1,140.00

G. Fox & Son Inc.
7457 G. Fox & Son Inc.

102526

Dentaria Drive Water Main Break Repair

600-60651-340

Total G. Fox & Son Inc.:

3,200.00
3,200.00

General Engineering Company
6535 General Engineering Company

6535-October26

October Building Permits

100-52400-210

Total General Engineering Company:

6,516.48
6,516.48

GLS Utility LLC
6132 GLS Utility LLC

18276

October Locates

210-13865

Total GLS Utility LLC:

237.00
237.00

GRAEF
7154 GRAEF

0147692

Comprehensive Plan

410-57100-226

6,675.97

Page 178 of 181

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 11/17/2026-11/17/2026
Vendor

Vendor Name

Invoice Number

Description

Nov 13, 2026 09:44AM
GL Account Number

Net
Invoice Amount

Total GRAEF:

6,675.97

Grahams Auto and Truck Clinic
7109 Grahams Auto and Truck Clinic

26102

Squad 261

100-52100-340

Total Grahams Auto and Truck Clinic:

127.82
127.82

Grainger
142 Grainger

915245899

Vilas Lift Station Part

601-60832-340

Total Grainger:

16.41
16.41

Halron Lubricants Inc
6883 Halron Lubricants Inc

1784785-00

Vehicle Maintenance Supplies

100-53300-340

143.57

6883 Halron Lubricants Inc

1784785-00

Vehicle Maintenance Supplies

600-60933-380

30.76

6883 Halron Lubricants Inc

1784785-00

Vehicle Maintenance Supplies

601-60834-340

30.76

6883 Halron Lubricants Inc

1785184-00

Drum Return

100-53300-340

14.00-

6883 Halron Lubricants Inc

1785184-00

Drum Return

600-60933-380

3.00-

6883 Halron Lubricants Inc

1785184-00

Drum Return

601-60834-340

3.00-

6883 Halron Lubricants Inc

1788308-00

Park Shelter Antifreeze

100-55200-340

284.89

Total Halron Lubricants Inc:

469.98

HealthyMinds LLC
7425 HealthyMinds LLC

HM000985

Wellness Check - Johnson/Tapp/Brindle

100-52100-340

Total HealthyMinds LLC:

375.00
375.00

Hillestad Glass Company
7554 Hillestad Glass Company

2026-10-7-26

Fitness Room Garage Door Glass Replacement

410-57100-820

Total Hillestad Glass Company:

384.00
384.00

HydroCorp Inc
6454 HydroCorp Inc

CI-16732

Cross Connection Control Program

600-60923-210

Total HydroCorp Inc:

1,085.40
1,085.40

IBA LLC
7556 IBA LLC

1785

Manhole Adjustment

100-53300-370

Total IBA LLC:

3,200.00
3,200.00

JH Findorff & Son Inc
6569 JH Findorff & Son Inc

265007-07

Well #2 Construction

600-18311

108,954.00

6569 JH Findorff & Son Inc

265007-07

Well #2 Construction

600-21900

5,447.70-

Total JH Findorff & Son Inc:

103,506.30

Landmark Services Cooperative
3 Landmark Services Cooperative

3-111726

October Fuel

100-53300-385

2,944.60

3 Landmark Services Cooperative

3-111726

October Fuel

600-60933-385

630.99

3 Landmark Services Cooperative

3-111726

October Fuel

601-60828-385

630.99

Total Landmark Services Cooperative:

4,206.58

Page 179 of 181

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 11/17/2026-11/17/2026
Vendor

Vendor Name

Invoice Number

Description

Nov 13, 2026 09:44AM
GL Account Number

Net
Invoice Amount

Lincoln Contractors Supply Inc
404 Lincoln Contractors Supply Inc

K19330

Water Supplies

600-60652-340

Total Lincoln Contractors Supply Inc:

256.96
256.96

Madison Media Partners
4818 Madison Media Partners

277098

Budget Hearing Notice

100-51520-340

Total Madison Media Partners:

268.04
268.04

Madison Metro Sewerage Dist
37 Madison Metro Sewerage Dist

INV-000096

Sewer Plan Review Fee - Juniper Fields

210-13887

1,500.00

37 Madison Metro Sewerage Dist

INV000097

2026-06 Annexation Fee - Juniper Fields

210-13887

1,300.00

Total Madison Metro Sewerage Dist:

2,800.00

Mid-American Research Chemical
5137 Mid-American Research Chemical

0892823-IN

Purple Power Lift Cleaner

601-60831-340

Total Mid-American Research Chemical:

2,926.37
2,926.37

Minuteman Press
7273 Minuteman Press

112510

September Utility Bills

600-60903-340

886.32

7273 Minuteman Press

112510

September Utility Bills

601-60850-340

886.32

6530 Minuteman Press

41040

Fall Volleyball Shirts

100-55310-349

362.28

Total Minuteman Press:

2,134.92

MWSCO
7380 MWSCO

1050792

Barricade Trailer

411-57300-026

397.10

7380 MWSCO

1050792

Barricade Trailer

601-37300

85.09

7380 MWSCO

1050792

Barricade Trailer

600-37300

85.09

Total MWSCO:

567.28

Natural Solutions LLC
6093 Natural Solutions LLC

14940

Woodchip Installation

410-57500-101

Total Natural Solutions LLC:

1,920.00
1,920.00

New Restoration and Recovery Services
7247 New Restoration and Recovery Service

PSI-2020-253273

Sewer Cleaning

601-60831-340

Total New Restoration and Recovery Services:

31,732.24
31,732.24

Pellitteri Waste Systems
2506 Pellitteri Waste Systems

7402627

November Services

100-53620-295

25,456.20

2506 Pellitteri Waste Systems

7402627

November Services

100-53620-296

11,668.44

2506 Pellitteri Waste Systems

7402627

Fuel Surcharge

100-53620-296

1,218.00

2506 Pellitteri Waste Systems

7402627

Fuel Surcharge

100-53620-295

2,436.00

Total Pellitteri Waste Systems:

40,778.64

Pomps Tire Service Inc
2813 Pomps Tire Service Inc

80362529

Flat Repair

100-53300-340

36.46

2813 Pomps Tire Service Inc

80362529

Flat Repair

600-60933-380

7.82

2813 Pomps Tire Service Inc

80362529

Flat Repair

601-60834-340

7.82

Page 180 of 181

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 11/17/2026-11/17/2026
Vendor

Vendor Name

Invoice Number

Description

Nov 13, 2026 09:44AM
GL Account Number

Net
Invoice Amount

Total Pomps Tire Service Inc:

52.10

Quadient
6410 Quadient

INV63451927

Election Postage

100-51440-340

500.00

6410 Quadient

INV63451927

Meter Rental

100-51420-340

39.19

6410 Quadient

INV63451927

Meter Rental

600-60903-340

13.07

6410 Quadient

INV63451927

Meter Rental

601-60850-340

13.07

Total Quadient:

565.33

Red Arrow Electric Inc
7225 Red Arrow Electric Inc

7225-111726

Light Pole Replacement

100-53300-370

700.00

7225 Red Arrow Electric Inc

7225-111726GDT

GDT Trailhead Lighting

410-57300-830

21,934.00

Total Red Arrow Electric Inc:

22,634.00

Riley Construction Company Inc
7502 Riley Construction Company Inc

625719-11

Police Station Construction

412-21900

39,290.21-

7502 Riley Construction Company Inc

625719-11

Police Station Construction

412-57200-024

785,804.04

Total Riley Construction Company Inc:

746,513.83

Securian Financial Group Inc
10 Securian Financial Group Inc

November 2026

November 2026 Life Insurance

100-21530

Total Securian Financial Group Inc:

2,502.45
2,502.45

Spartan Turf Products LLC
7521 Spartan Turf Products LLC

610621-00

Park Supplies

100-55200-340

Total Spartan Turf Products LLC:

40.29
40.29

SSM Health at Work - Fond du Lac
7266 SSM Health at Work - Fond du Lac

49936

MRO Review Charge - A Bennett & Raatz

100-53100-340

27.88

7266 SSM Health at Work - Fond du Lac

49936

MRO Review Charge - A Bennett & Raatz

600-60920-340

27.06

7266 SSM Health at Work - Fond du Lac

49936

MRO Review Charge - A Bennett & Raatz

601-60850-340

27.06

7266 SSM Health at Work - Fond du Lac

49936

MRO Review Charge - Bennett & Welp

100-55200-340

82.00

Total SSM Health at Work - Fond du Lac:

164.00

SSM Health Medical Group
6176 SSM Health Medical Group

4634054

Drug & Alcohol Screening - A Bennett & Raatz

100-53100-340

38.42

6176 SSM Health Medical Group

4634054

Drug & Alcohol Screening - A Bennett & Raatz

600-60920-340

37.29

6176 SSM Health Medical Group

4634054

Drug & Alcohol Screening - A Bennett & Raatz

601-60850-340

37.29

6176 SSM Health Medical Group

4634054

Drug & Alcohol Screening - Bennett & Welp

100-55200-340

152.00

Total SSM Health Medical Group:

265.00

Sunrise Electric LLC
7523 Sunrise Electric LLC

1137

Security Camera Electrical Work

100-55200-210

Total Sunrise Electric LLC:

2,095.00
2,095.00

Top Pack Defense LLC
5862 Top Pack Defense LLC

20277

Marquardt Uniform

100-52100-340

405.44

5862 Top Pack Defense LLC

20277

Marquardt Uniform Reimbursed 11.6.2026

100-52100-340

333.78

Page 181 of 181

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 11/17/2026-11/17/2026
Vendor

Vendor Name

Invoice Number

Description

Nov 13, 2026 09:44AM
GL Account Number

Net
Invoice Amount

Total Top Pack Defense LLC:

739.22

Total Water Treatment Systems
4987 Total Water Treatment Systems

0467993

Village Hall

100-51420-340

37.20

4987 Total Water Treatment Systems

0467993

Village Hall

600-60920-340

12.40

4987 Total Water Treatment Systems

0467993

Village Hall

601-60850-340

12.40

4987 Total Water Treatment Systems

0467993

Police Department

100-52100-340

147.48

Total Water Treatment Systems:

209.48

Verona Safety Supply
7226 Verona Safety Supply

143695

Safety Supplies

100-53100-340

232.40

7226 Verona Safety Supply

143695

Safety Supplies

600-60920-340

49.80

7226 Verona Safety Supply

143695

Safety Supplies

601-60850-340

49.80

Total Verona Safety Supply:

332.00

Water Wells Solutions Wisconsin LLC
7243 Water Wells Solutions Wisconsin LLC

261328

Well 2 Rehabilitation

600-18311

Total Water Wells Solutions Wisconsin LLC:

15,311.00
15,311.00

WCMA
4260 WCMA

2027 Membership

WCMA Membership - Inga

100-51410-340

37.50

4260 WCMA

2027 Membership

WCMA Membership - Inga

600-60920-340

18.75

4260 WCMA

2027 Membership

WCMA Membership - Inga

601-60850-340

18.75

Total WCMA:

75.00

WI State Laboratory of Hygiene
6373 WI State Laboratory of Hygiene

30056954

Fluoride

600-60632-340

31.00

6373 WI State Laboratory of Hygiene

30056954

Water Testing

600-60632-340

401.00

Total WI State Laboratory of Hygiene:

432.00

WPRA
759 WPRA

12159

Membership Dues - Sean

100-55200-340

759 WPRA

12277

Membership Dues - Trista

100-55310-340

150.00
150.00

759 WPRA

12282

Membership Dues - Josh

100-55200-340

150.00

Total WPRA:

450.00

Grand Totals:

1,419,866.13

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