The Docket · Government Meeting · DKT-2026-002580

On the agenda: Charleston Finance Committee - 2nd Meeting — Facial Recognition (Nov 16)

Name: On the agenda: Charleston Finance Committee - 2nd Meeting — Facial Recognition (Nov 16)
Start: 2026-11-16
End: 2026-11-16
Location: Finance Committee - 2nd Meeting

⚠ Agenda Watch Charleston, West Virginia · Monday, November 16, 2026 — in 3 days

About this record

The published agenda for this November 16 meeting contains: "Facial Recognition", "facial recognition". This is the public record BEFORE the vote — read the document, then show up. Public comment is where cancellations start.

WhenMonday, November 16, 2026
Check the agenda document for the meeting time.

WhereCharleston, West Virginia

BodyFinance Committee - 2nd Meeting

Money$2,300.00 on the table

On the record“Facial Recognition”“facial recognition”

The agenda, word for word

Government public record — the full text of the published document, archived November 11, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

46 pages · scroll to read

Page 1 of 46

CITY OF CHARLESTON
West Virginia
Council Member – 12th WARD
Joseph Jenkins
839 Gordon Drive
Charleston, West Virginia 25303
304-575-9202
[email protected]

Finance Committee, Chair
Parking Committee, Chair
Ordinance and Rules Committee

AGENDA
FINANCE COMMITTEE MEETING
Monday, November 16, 2026
6:30 PM
AV ROOM #308, CITY HALL, CHARLESTON, WV
AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx
I.

DISCUSSION:
a. Approval of Previous Minutes 11-2-202

II.

RESOLUTIONS:
a. Resolution No. 26-127 - Authorizing the Mayor or City Manager to purchase PCs, Laptops,
Docking Stations, and Monitors, as part of the budgeted annual PC Refresh pursuant to a
competitively bid State Contract.
b. Resolution No. 26-128 – Authorizing the Mayor or City Manager to execute the
Memorandum of Understanding between the City of Charleston and the West Virginia
Department of Transportation, Division of Highways relating to establishment and
maintenance of roadway lighting on Greenbrier St.
c. Resolution No. 26-129 – Authorizing the Mayor or City Manager to purchase firewalls and
switches from SHI International Corporation to be installed on the city’s network to increase
cyber security.
d. Resolution No. 26-130 – Authorizing the Mayor or City Manager to enter into a contract
with Tyler Technologies for the City of Charleston Human Recourse Department for
Advanced Scheduling and Time and Attendance timekeeping software.
e. Resolution No. 26-131 - Authorizing the Mayor or City Manager to grant temporary and
permanent easements from the City to the Charleston Sanitary Board for the Magazine
Branch Sewer Improvements Project as referenced in the attached documents.

Page 2 of 46

Page 3 of 46

MINUTES
FINANCE COMMITTEE MEETING
6:30 P.M., NOVEMBER 2, 2026
AV ROOM #308, CITY HALL
Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., November 2, 2026.
A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:
Joseph Jenkins, Chair
Brent Burton, Vice Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor
Absent:
Other Councilmembers present:
Emmett Pepper
Chelsea Steelhammer
Bobby Haas
Harper Gardner

DISCUSSION:

a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the October 19, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.
1
Page | 3 of

Page 4 of 46

RESOLUTIONS:

a. Resolution No. 26-121 – Authorizing “Citizen Appreciation Parking” on Saturdays during
the holidays as follows: November 28, 2026, December 5, 2026, December 12, 2026,
December 19, 2026, December 26, 2026, and January 2, 2027. “Citizen Appreciation
Parking” shall include the waiving of hourly parking fees for all metered on-street
parking spaces. The parking revenue losses will amount to approximately $2,300.00 per
Saturday.
Be it Resolved by the Council of the City of Charleston, West Virginia:
That “Citizen Appreciation Parking” is authorized on Saturdays during the holidays as
follows: November 28, 2026, December 5, 2026, December 12, 2026, December 19,
2026, December 26, 2026, and January 2, 2027. “Citizen Appreciation Parking” shall
include the waiving of hourly parking fees at all metered on-street parking spaces. The
parking revenue losses will amount to approximately $2,300.00 per Saturday.
City Manager Ben Mishoe added that the City has been doing this for many years.
Councilmember Hoover added it was a great thing for the businesses.
Councilmember Jenkins confirmed that City garages are already free on the weekends and after
5:00 pm.
Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-121 approved.

2
Page | 4 of

Page 5 of 46

b. Resolution No. 26-123 – Authorizing the Mayor or City Manager to purchase one new
2026 Ford Interceptor for the Charleston Fire Department from Thornhill Ford in the
amount of $45,973.00, where the price was determined pursuant to a prior competitive
bid process.
Be it Resolved by the Council of the City of Charleston, West Virginia:
That the Mayor or City Manager is authorized to purchase one new 2026 Ford
Interceptor for the Charleston Fire Department from Thornhill Ford in the amount of
$45,973.00, where the price was determined pursuant to a prior competitive bid
process.
Mishoe added that the vehicle being replaced was due to an accident where the vehicle was
totaled (at no fault to the employee). Due to the year, the vendor was able to charge lower
than their initial bid one year ago.
Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-123 approved.

Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.

3
Page | 5 of

Page 6 of 46

Resolution No. 26-127
Introduced in Council:

Adopted by Council:

November 16 , 2026

1
2
3
4
5
6
7
8
9
10
11

Introduced by:

Referred to:

Joseph Jenkins

Finance

Resolution No. 26-127 – Authorizing the Mayor or City Manager to purchase a total of thirtythree Standard PCs, eight Standard Laptops, thirteen Docking Stations, and fifty Monitors, as
part of the budgeted annual PC Refresh, in the total amount of $68,618.33 pursuant to a
competitively bid State Contract.
Be it Resolved by the Council of the City of Charleston, West Virginia:
That the Mayor or City Manager is authorized to purchase a total of thirty-three Standard PCs,
eight Standard Laptops, thirteen Docking Stations, and fifty Monitors, as part of the budgeted
annual PC Refresh, in the total amount of $68,618.33 pursuant to a competitively bid State
Contract.

Page | 6 of

Page 7 of 46

CITY OF CHARLESTON

INSTRUCTIONS: This form
must be submitted to the City
Manager’s Office for any
purchase of materials or
supplies costing $5,000 or
more. A minimum of 3 quotes
is required for this form.

Purchase Request
October 28th, 2026
Date: _____________

To:

CITY MANAGER,

FY 2027 Annual PC Refresh
I request permission to purchase the following materials and/or supplies: _________________________

WV State Contract - IP26 - PCs for the City of Charleston and CCCC
_____________________________________________________________________________________

_____________________________________________________________________________________
Annual purchase to remove unsupported PCs off City network to reduce security risks and maintain peak
Purchase justification: __________________________________________________________________
performance of staff with their daily operations.
_____________________________________________________________________________________

_____________________________________________________________________________________

$68,618.33
If approved, the total purchase price will be: ________________________

(Check One)

The price is less than the $25,000 permitted for purchases without advertising for bids and needing
approval from City Council. I have not purposefully split the purchase request to keep the purchase
under the $25,000 threshold and have not favored a particular vendor. I have not shared
competitive information with any vendor(s).

The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
A on page 2.)

Page | 7 of

Page 8 of 46

I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)
1.

WV State Contract - IP26
__________________________________

68,618.33
Price Quote: $_________________

__________________________________

Price Quote: $_________________

__________________________________

Price Quote: $_________________

__________________________________

Price Quote: $_________________

__________________________________

Price Quote: $_________________

HP for PCs (WV State Contract - IP26)
The apparent low-bid vendor meeting specifications is: __________________________________

AND
The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
according to the City Collector’s records, and I recommend authorizing the purchase through the
low-bid vendor.
OR
I recommend not contracting with the lowest bidder meeting specifications and instead
recommend contracting with ______________________________ because:
_______________________________________________________________________________
_______________________________________________________________________________
Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
City of Charleston according to the City Collector’s records.

ITEM A (For Sole Source Procurements ONLY)
Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:
(Name & Phone Number)_______________________________________
2

Page | 8 of

Page 9 of 46

REQUESTOR’S DECLARATION

I declare that I have fully complied with the letter and intent of the City Code as it pertains to
procurement and have exercised reasonable precaution to procure the item(s) requested above at the
lowest price, consistent with good service and quality.
I also declare that I have no personal or business relationship with the listed vendor(s) that would
be considered a conflict of interest, except as follows:
(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________
_____________________________________________________________________________________

Adam Cottrell
Information Systems
Request Submitted By: _________________________
Department: ___________________________

Is this purchase being paid with grant funds?

Yes

*************************************************************************************

Funds Approval:

_________________________
Authorized Financial Officer

Date: ______________

Account Number: _____________________________________________________________________

City Manager Approval: ______________________________

Date:_____________________

Page | 9 of

Page 10 of 46

Page 1 of 4

Copy of Copy of
City_11101080_V1_11102018_V1

HP Customer Quote 11131903
Contract Number: WV - STATE OF WEST VIRGINIA [IP26]
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE

October 29, 2026 9:13:33 AM
WEST VIRGINIA CITY OF CHARLESTON
501 VIRGINIA ST E
CHARLESTON, WV 25301-2137
Dear Andrea Mcclure,
Thank you for your recent interest in HP Public Sector Sales. Attached is the price quotation you requested.
Please reference this contract: WV - STATE OF WEST VIRGINIA [IP26] when placing this order. The terms and conditions of this contract will
apply to any order placed as a result of this inquiry; no other terms or conditions shall apply.
If you should have questions regarding this quotation or need any other assistance, please contact your Inside Account Representative
Orders can be placed electronically at www.hp.com/buy/pshp2b. You can place this order by searching for the HP Customer Quote ID
displayed above and simply check out. This order can also be emailed to [email protected].

HP Inc.
Attn: SLED Orders
2351 HP Way
Rio Rancho, NM 87144

Page | 10 of

Page 11 of 46

Page 2 of 4
HP Customer Quote 11131903
Contract Number: WV - STATE OF WEST VIRGINIA [IP26]
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE

Copy of Copy of
City_11101080_V1_11102018_V1
Information & Details

Billing Information

Shipping Information

Organization name: City of Charleston

OM ID: 0170276183

Company: WEST VIRGINIA CITY OF CHARLESTON

Catalog name: WV - STATE OF WEST VIRGINIA [IP26] Company: WEST VIRGINIA CITY OF CHARLESTON
Created by: [email protected]

Address:
501 VIRGINIA ST E

Partner Agent ID:

Address:
501 VIRGINIA ST E

Name: John Simcox

City : CHARLESTON

State/Province: West Virginia

Email: [email protected]

State/Province: West Virginia

Zip/postal code: 25301-2137

Phone: 3043488048

Zip/postal code: 25301-2137

Country: US

City: CHARLESTON

Email notification: andrea.mcclure@cityofcharleston. Country: US
Attention to: ANDREA MCCLURE
org
Email: [email protected]
Created: October 29, 2026 9:13:33 AM

Attention to: Adam
Email: [email protected]
Phone: 3043488048

Expires: November 28, 2026 9:13:33 AM

Phone: 3043488048

Fax:

Payment method: Purchase Order

Fax:

Requested Delivery date:

Quote total: USD 61,538.28

Shipping options:
Shipping method: Ship Partial - Ship Items as they
become available

Comments:
Invoice instructions:
Shipping instructions:

Quote Summary
Product #

Product Description

E75QLUC#ABA

HP ProDesk 4 TWR G1i U5235 16GB/512 PC

MFG#:

Qty

Unit Price

Total Price

USD 1,205.01 USD 33,740.28

Operating system - Windows 11 Pro
Processor - Intel® Core™ Ultra 5 235 (up to 5.0 GHz
with Intel® Turbo Boost Technology, 24 MB L3
cache, 14 cores, 14 threads)
Memory - 16 GB DDR5-5600 MT/s (1 x 16 GB)
Internal Storage - 512 GB PCIe® NVMe™ M.2 SSD
Optical drive - HP 9.5 mm Slim DVD-Writer
Power - 400 W internal power supply, up to 92%
efficiency, active PFC
Form factor - Tower
Warranty - 1 year (1-1-1) limited warranty and
service offering includes 1 year of parts, labor and
on-site repair. Terms and conditions vary by
country. Certain restrictions and exclusions apply.
FH973AA

HP DisplayPort to DVI-D Adapter

USD 14.00 USD 392.00

UJ0K0E

HP 4y Onsite w/DMR Desktop Support

USD 27.00 USD 756.00

U80MCE

HP 4 year Priority Access Plus Service for PCs
(1000+ seats)

USD 60.00 USD 1,680.00

D74MSUP

USB-C 100W G6 Dock w 4 yr NBD

USD 150.00 USD 1,950.00

E74Q9UC#ABA

HP PB4G2i16AI U5 322 16 16GB/512 PC

USD 1,203.00 USD 9,624.00

Operating system - Windows 11 Pro
Memory - 16 GB DDR5-5600 MT/s (1 x 16 GB)

Page | 11 of

Page 12 of 46

Page 3 of 4
HP Customer Quote 11131903
Contract Number: WV - STATE OF WEST VIRGINIA [IP26]
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE

Copy of Copy of
City_11101080_V1_11102018_V1
Product #

Product Description

MFG#:

Qty

Unit Price

Total Price

Internal Storage - 512 GB PCIe® NVMe™ M.2 SSD
Power - HP 65 W USB Type-C® GaN power adapter
Display - 16\ diagonal, WUXGA (1920 x 1200), IPS,
anti-glare, 300 nits, 62.5% sRGB
Wireless - Intel® Wi-Fi 6E AX211 (2x2) and
Bluetooth® 5.3 wireless card
Battery type - HP Long Life 3-cell, 56 Wh Li-ion
polymer
Support service included - HP 3y Offsite Notebook
Supp. For terms and conditions, please visit
https://h20195.www2.hp.com/v2/GetPDF.aspx
/4AA8-2302ENW & https://www8.hp.com/h20195
/v2/getpdf.aspx/4AA5-7123ENUS.pdf
U85N9E

HP 4y Onsite w/ADP/DMR Notebook

USD 150.00 USD 1,200.00

U80MCE

HP 4 year Priority Access Plus Service for PCs
(1000+ seats)

USD 60.00 USD 480.00

U87CFE

HP 4y One Battery ONSITE Replacement

USD 32.00 USD 256.00

9D9L6UT#ABA

HP S5 Pro 524pf FHD MNTR US

USD 150.00 USD 7,500.00

USD 110.00 USD 3,960.00

Panel technology - IPS; LCD
Display features - Height Adjust/Tilt/Swivel/Pivot
Native resolution - FHD (1920 x 1080)
Contrast ratio - 1500:1
Brightness - 350 nits
What's in the box - USB Type-B to A cable,Monitor,
Warranty card,AC power cord,HDMI cable,Quick
Setup Poster,DisplayPort™ cable
Warranty - HP three-year limited warranty
U96XWAAE

HP 5 Y Absolute Resilience 2500-9999 Unit Education

Subtotal
Estimated Tax
Total

USD 61,538.28
USD 0.00
USD 61,538.28

Page 13 of 46

Page 4 of 4

Copy of Copy of
City_11101080_V1_11102018_V1

HP Customer Quote 11131903
Contract Number: WV - STATE OF WEST VIRGINIA [IP26]
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE

not already made. If payment was already made, HP will work with the agency to correct the invoice. If the pricing error results in an overcharge to you, HP will credit your account for the amount
overcharged.
Federal Government Customers Only - The Customer is responsible for ensuring the value of Open Market items is consistent with their contract terms and conditions. HP makes no
representation regarding the TAA status for open market products. Third party items that may be included in this quote are covered under the terms of the manufacturer warranty, not the HP
warranty.
Please Note: California requires applicable recycling fees on certain electronic products sold or leased for use in California. Covered video display devices are subject to a recycling fee based on
screen size: $4 for screens over 4 inches but less than 15 inches; $5 for screens at least 15 inches but less than 35 inches; and $6 for screens 35 inches or larger. Covered Battery-Embedded
(CBE) products are subject to a recycling fee of 1.5% of the retail sales price, not to exceed $15 per product. For additional information regarding applicable products and fees, please refer to
CalRecycle's Electronic Waste Recycling Fee information and CDTFA's CBE Waste Recycling Fee guidance.

Page | 13 of

Page 14 of 46

Page 1 of 3

CCCC_11097341_V1

HP Customer Quote 11105022
Contract Number: WV - STATE OF WEST VIRGINIA [IP26]
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE

October 21, 2026 1:52:33 PM
WEST VIRGINIA CITY OF CHARLESTON
501 VIRGINIA ST E
CHARLESTON, WV 25301-2137
Dear Andrea Mcclure,
Thank you for your recent interest in HP Public Sector Sales. Attached is the price quotation you requested.
Please reference this contract: WV - STATE OF WEST VIRGINIA [IP26] when placing this order. The terms and conditions of this contract will
apply to any order placed as a result of this inquiry; no other terms or conditions shall apply.
If you should have questions regarding this quotation or need any other assistance, please contact your Inside Account Representative
Orders can be placed electronically at www.hp.com/buy/pshp2b. You can place this order by searching for the HP Customer Quote ID
displayed above and simply check out. This order can also be emailed to [email protected].

HP Inc.
Attn: SLED Orders
2351 HP Way
Rio Rancho, NM 87144

Page | 14 of

Page 15 of 46

Page 2 of 3
HP Customer Quote 11105022
Contract Number: WV - STATE OF WEST VIRGINIA [IP26]
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE

CCCC_11097341_V1
Information & Details

Billing Information

Shipping Information

Organization name: City of Charleston

OM ID: 0170276183

Company: WEST VIRGINIA CITY OF CHARLESTON

Catalog name: WV - STATE OF WEST VIRGINIA [IP26] Company: WEST VIRGINIA CITY OF CHARLESTON
Created by: [email protected]

Address:
501 VIRGINIA ST E

Partner Agent ID:

Address:
501 VIRGINIA ST E

Name: John Simcox

City : CHARLESTON

State/Province: West Virginia

Email: [email protected]

State/Province: West Virginia

Zip/postal code: 25301-2137

Phone: 3043488048

Zip/postal code: 25301-2137

Country: US

City: CHARLESTON

Email notification: andrea.mcclure@cityofcharleston. Country: US
Attention to: ANDREA MCCLURE
org
Email: [email protected]
Created: October 21, 2026 1:52:33 PM

Attention to: Adam
Email: [email protected]
Phone: 3043488048

Expires: November 20, 2026 12:57:52 PM

Phone: 3043488048

Fax:

Payment method: Purchase Order

Fax:

Requested Delivery date:

Quote total: USD 7,080.05

Shipping options:
Shipping method: Ship Partial - Ship Items as they
become available

Comments:
Invoice instructions:
Shipping instructions:

Quote Summary
Product #

Product Description

E75QLUC#ABA

HP ProDesk 4 TWR G1i U5235 16GB/512 PC

MFG#:

Qty

Unit Price

Total Price

USD 1,205.01 USD 6,025.05

HP DisplayPort to DVI-D Adapter

USD 14.00 USD 70.00

U96XWAAE

HP 5 Y Absolute Resilience 2500-9999 Unit Education

USD 110.00 USD 550.00

U80MCE

HP 4 year Priority Access Plus Service for PCs
(1000+ seats)

USD 60.00 USD 300.00

UJ0K0E

HP 4y Onsite w/DMR Desktop Support

USD 27.00 USD 135.00

Page | 15 of

Page 16 of 46

Page 3 of 3
HP Customer Quote 11105022
Contract Number: WV - STATE OF WEST VIRGINIA [IP26]
HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO
NOT SHARE

CCCC_11097341_V1
Product #

Product Description

MFG#:

Qty

Unit Price

Subtotal
Estimated Tax
Total

Total Price
USD 7,080.05
USD 0.00
USD 7,080.05

Unless our contract prohibits it, (a) prices are valid for 30 days from quote date and/or (b) HP may change prices or discounts and reissue quotes immediately if there are increases in costs,
tariffs, or other changes outside HP’s control.
Estimated ship dates are provided for guidance only and create no contractual commitment, obligation, or liability of any kind on HP’s part if target dates displayed online are not met.
Components of Configurable systems may not be ordered separately. Reference Model ID's and Configuration ID's are not part numbers, they are reference descriptions to your specific
configuration.
If you are submitting a hard copy purchase order, please include a printed copy of this quote with your purchase order.
If you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any charges. In the event that we inadvertently shipped an order based on a pricing
error, we will issue a revised invoice to you for the correct price and contact you to obtain your authorization for the additional charge, or assist you with the return of the product, if payment was
not already made. If payment was already made, HP will work with the agency to correct the invoice. If the pricing error results in an overcharge to you, HP will credit your account for the amount
overcharged.
Please Note: California requires applicable recycling fees on certain electronic products sold or leased for use in California. Covered video display devices are subject to a recycling fee based on
screen size: $4 for screens over 4 inches but less than 15 inches; $5 for screens at least 15 inches but less than 35 inches; and $6 for screens 35 inches or larger. Covered Battery-Embedded
(CBE) products are subject to a recycling fee of 1.5% of the retail sales price, not to exceed $15 per product. For additional information regarding applicable products and fees, please refer to
CalRecycle's Electronic Waste Recycling Fee information and CDTFA's CBE Waste Recycling Fee guidance.

Page | 16 of

Page 17 of 46

Department
Administration
Department of
of Administration
Purchasing
Purchasing Division
Division
2019
Washington Street
2019 Washington
Street East
East
Post
Post Office
Office Box
Box 50130
50130
Charleston,
WV 25305-0130
Charleston, WV
25305-0130

CORRECT
CORRECT ORDER
ORDER NUMBER
NUMBER MUST
MUST
ALL PACKAGES,
PACKAGES, INVOICES
APPEAR ON
APPEAR
ON ALL
INVOICES,,
AND SHIPPING
QUESTIONS
AND
SHIPPING PAPERS.
PAPERS. QUESTIONS
CONCERNING
CONCERNING THIS
THIS ORDER
ORDER SHOULD
SHOULD BE
BE
DIRECTED
DIRECTED TO
TO THE
THE DEPARTMENT
DEPARTMENT
CONTACT.
CONTACT.

State of West Virginia

Master Agreement
Order
Order Date:
Date: 09-08-2026
09-08-2026

Order
Order Number:
Number:

CMA
0212 IP26
IP26 11
CMA 0212
0212 0212

IP26
Accessories
Statewide Contract
Contract for
for Computers
Computers &
IP26 -- Statewide
& Accessories

Procurement
Procurement Folder:
Folder:
Reason for
Reason
for Modification:
Modification:

Document Description:
Document
Description:

Statewide
& Accessories
Accessories
Statewide Contract
Contract for
for Computers
Computers &

EMERGENCY
EMERGENCY CONTRACT
CONTRACT

Procurement
Procurement Type:
Type:

Statewide
Statewide MA
MA (Open
(Open End)
End)

Document Name:
Name:
Document

Buyer
Buyer Name:
Name:

2059997
2059997

Telephone:
Telephone:
Email:
Email:

Shipping
Shipping Method:
Method:

Best
Way
Best Way

Free
Free on
on Board:
Board:

FOB
Dest, Freight
FOB Dest,
Freight Prepaid
Prepaid

Vendor Customer
Vendor
Customer Code:
Code:
HP
HP INC
INC
1501
PAGE MILL
1501 PAGE
MILL RD
RD

000000231044
000000231044

DEPARTMENT CONTACT

Discount
Discount Allowed
Allowed
No
No

#2
#2

No
No

#4
#4

No
No

#3
#3

[email protected]
derrick. k. [email protected]

6142035224
6142035224

94304
94304

2027
2027

Extension:
Extension:

Discount
Discount Details:
Details:

#1
#1

(304)
(304) 957-8277
957-8277

Requestor
Requestor Phone:
Phone:

CA
CA

Vendor Contact
Contact Phone:
Vendor
Phone:

Derrick
Day
Derrick K
K Day

Requestor
Requestor Name:
Name:
Requestor
Requestor Email:
Email:

PALO ALTO
ALTO
PALO

2026-12-14
2026-12-14

Effective
Effective End
End Date:
Date:

VENDOR

2026-09-15
2026-09-15

Effective
Effective Start
Start Date:
Date:

FILE LOCATION
Discount
Days
Discount Days

Discount
Discount Percentage
Percentage
0.0000
0.0000

0
0

No
No

SHIP TO

INVOICE TO
ALL STATE
AGENCIES
ALL
STATE AGENCIES

STATE OF
VIRGINIA
STATE
OF WEST
WEST VIRGINIA

VARIOUS LOCATIONS
AS INDICATED
INDICATED BY
VARIOUS
LOCATIONS AS
BY ORDER
ORDER

VARIOUS LOCATIONS
AS INDICATED
VARIOUS
LOCATIONS AS
INDICATED BY
BY ORDER
ORDER

No
No City
City

WV
WV 99999
99999

]
Total Order
Order Amount
Total
Amount:!

Co py
� , , · I_cha
.~,·ing
Divi sion's File Copy
sing Division's
,, 1 CAW

} , .• .~1

PURCH
PURCH

pare:
DATE:
ELECTRONIC
ELECTRONIC SIGNATURE
SIGNATURE ON
ON FILE
FILE

Date Printed:

Sep 8, 2026

a': LC.
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Order Number:
Number:

/22

Open End!
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ATTORNEY GENERAL
AS TO
ATTORNEY
GENERAL APPROVAL
APPROVAL AS
TO FORM
FORM

ENCUMB'1f
F CERTIFICATION
UMB}NS
CERTIFICATION
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DA

DATE:
DATE:

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CMA 0212 0212 IP26 1

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ELECTRONIC
fGNATURE ON
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FORM ID: WV-PRC-CMA-002 2020/01

Page | 17 of

Page 18 of 46

Extended Description:
EMERGENCY STATEWIDE CONTRACT: Computers and Accessories:
This Purchase Order constitutes the acceptance of Contract made by and between the State of West Virginia by the Purchasing Director for the agency, The West
Virginia Office of Technology and the Vendor, HP INC. This Open-End contract provides Computer Equipment and Accessories per the Vendor's letter of agreement
dated 09/02/2026, the Exhlbit_A
Exhibit_A Pricing Pages, the specifications, terms and conditions of original Contract JP23
IP23 dated 01/15/2023, and subsequent Change Orders
to the same incorporated herein by reference and made apart hereof.
Effective
Effective Dates: 09/15/2026 - 12/14/2026
12/14/2026
Renewals Remaining: (3) Months upon mutual agreement between Vendor and Agency.
Execution
Execution of this agreement by the Purchasing Director or designee, constitutes acceptance by those parties of the Terms and Conditions contained in the attached
therein..
documents and binds the Vendor whose signature appears therein
Commodity Code

Line

Manufacturer

Model No

43210000
Service To

Service From

Unit

Unit Price

0.000000

Service Contract Amount

0.00
Commodity Line Description:

I
I

Computer Equipment and Accessories

Extended Description:
See Exhibit_A Pricing Pages for Contract Pricing

Date Printed:

Sep 8, 2026

Order Number:

CMA 0212 0212 IP26
/P26 1
1

Page:

FORM ID: WV-PRC-CMA-002 2020/01

Page | 18 of

Page 19 of 46

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ST
ATE OF WEST VIRGINIA
STATE
DEPARTMENT OF ADMINISTRATION

OFFICE OF TECHNOLOGY

State Capitol
State
Eric L. Householder

Heather D. Abbott
Charleston,
Charleston, West
West Virginia
Virginia 25305
25305

Cabinet Secretary

Chief
ChiefInformation
Officer
Officer

August 31, 2026
Elizabeth Leach
HP
HP
el
,hp.corn
e l izabeth.leach(c
i zabeth. [email protected]
SUBJECT: IP 2026 Terms and Conditions Usage Agreement: Use of IP23 Terms and Conditions
Elizabeth,
Elizabeth,
The West Virginia Office of
of Technology ("WVOT") and HP Inc. ("HP") hereby agree to enter into a three-month
emergency
emergency agreement
agreement ("IP26"),
("IP26"), effective
effective from
from the
the date
date of
offinal
final execution
execution below. The
The Parties'
Parties' previous Statewide
Statewide Contract
Contract
for Computers & Accessories ("CMA IP23") expired on July
July 14, 2026. Except as modified herein, IP26 incorporates by
reference the relevant terms and conditions ofCMA IP23. Unless expressly amended by this IP26, the Parties agree that
all
all applicable
applicable terms
terms and
and conditions
conditions of
ofCMA
CMA IP23
IP23 shall
shall govern
govern their
their rights
rights and
and obligations
obligations under
under IP26
IP26 during
during this
this threethree
month period.
period.
month
Pricing
Pricing details
details for
for the IP26
IP26 emergency
emergency contract
contract are
are set
set forth
forth in
in the
the attached
attached Exhibit
Exhibit "A"
"A" and
and are
are intended
intended to
to supersede
supersede
any conflicting terms. WVOT and HP agree that these prices, together with the aforementioned terms and conditions,
shall
shall constitute
constitute the
the contractual
contractual obligations
obligations for
for the
the duration
duration of
ofthe
the three-month
three-month emergency
emergency period.
period.
Derrick Day, Procurement Manager,
West Virginia Office ofTechnology
ofTechnology

8/28/2026

De1Tick
Derrick Day
l
? ~ Z ?P
.
Owe
�

WVOT
WVOT

Name/Signature

/, j;}
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Rick Mendoza /:: ;
HP
Name/Signature

Date

09/02/2026
Date

Capitol Complex Bldg. #5 -- 10
10th� Floor Charleston, West Virginia 25305 Phone: (304) 558-5472 Fax: (304)
558-0136

Page | 19 of

Page 20 of 46

Exhibit A - IP26 Contract Standards Pricing

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Page | 20 of

Page 21 of 46

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Page | 21 of

Page 22 of 46

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Page | 22 of

Page 23 of 46

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Page | 23 of

Page 24 of 46

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Page | 24 of

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WW WLAN
WLAN
Intel AX211
AX2 l 1 Wi-Fi
NoWWAN
No
WWAN
Fingerprint
Sensor
Fingerprint Sensor
Long Life
Life 56Whr
56Whr Fast
Fast Charge
Charge 33 cell
RX
RX Long
cell Batte1y
Battery
HP
HP 65W
65W Gallium
Gallium Nitride
Nitride Std
Std USB-C
USB-C AC
AC Adapter
Adapter
for
WLAN Clickpad
for WLAN
Clickpad Backlit
Backlit num
num kypd
kypd spill-resistant
spill-resistant KBD
KBD
CounLry
Country Localization
Localization
C5
.0m Sticker
Sticker Conventional
Conventional Power
Power Cord
Cord
CS Il .Om
1/1/0
1/1/0 Warranty
Warranty
HP
vear Offsite
Notebook Bundled
HP 33 year
Offsite Care
Care Notebook
Bundled Sunnort
Support
Pre-Boot
Pre-Boot UEFI
UEFI Wi-Fi
Wi-Fi support
support
HP
Tamper Lock
Lock
HP Tamper
Standard
Standard Packaging
Packaging
Electronic
Electronic TCO
TCO Certified
Certified labeling
labeling
Intel
Ultra 55 sz3
sz3 G
18 Label
Label
Intel Core
Core Ultra
G 18
HP
HP PC
PC BIOS
BIOS Settings
Settings Service
Service
HP C79VXAV
HP
C79VXA V WVSG
WVSG BIOS
BIOS SRV
SRV
HP Account
Service -- Level
AV
Level B
HP
Account Service
B YW597
YW597AV
HP 3y
3y Offsite
Bundling
HP
Offsite Notebook
Notebook Support
Support Bundling
HP
w/DMR Notebook
Notebook
HP 4y
4y Premium
Premium Onsite
Onsite w/DMR
HP
year Priority
HP 44 year
Priority Access
Access Plus
Plus Service
Service for
for PCs
PCs ((1000+
1000+ seats)
seats)
HP
HP 4y
4y Premium
Premium Onsite
Onsite 1I time
time Battery
Battery Replacement
Replacement
HP
Absolute Resilience
HP 55 yv Absolute
Resilience 2500-9999
2500-9999

$1,203.00

$72.00
$60.00
$32.00
$110.00
$1,477.00

Page | 25 of

Page 26 of 46

Pricing
Pricing

Standard
Laptop - NO BIOS - NO
ABSOLUTE
tand.ard Lapfop
OA..BSOLUTE
56003006
Config ID 56003.006
Simple Sku.
E6EZ2UC
Sku E6EZ2UC
CU4J6AV
HP IDS
IDS UMA Ultra 5 322 4 16
16 inch G2i Base NB PC
Counuy of Origin Restriction
8C9M7AV No Country
1Y632AV
Electronic Ener_gy
tar)
Energy Star labeling (ES
(EStar)
C6AX6AV Windows 11
11 Pro 64 NextGen Standard
Corporate-Ready
Image
1Y626AV
1Y626AV
4SS1
4SS1 lAV
l AV
OS Localization US
C6AU4AV Dual AryMic FHD USB2 NFOV Integrated Camera
C6AU6AV 16.0
16.0 inch AG WUXGA (l 920xl200) LED UWVA 300 fFHD
fFHD HDR 60Hz bnt LCD Panel
C6AX7AV 16GB
16GB (lxl6GB)
(l xl6GB) DDR5
DDR5 5600 SODIMM Memory
C6BA0AV 512GB PCie 2280 NVMe Value Solid State Drive
C6AU1AV Pike Silver Plastic for WLAN 20W ID
C6BA8AV Intel AX2
AX211
l 1 Wi-Fi 6E +Bluetooth 5.3 WW WLAN
C6AV6AV No
NoWWAN
WWAN
C6AZ5AV Fingerprint Sensor
C6AT6AV RX Long Life 56Whr Fast Charge 3 cell Battery
C6AS8AV HP 65W Gallium Nitride Std USB-C AC Adapter
kypd spill-resistant KBD
C69ZGAV for WLAN Clickpad Backlit num kvpd
C69Y9AV
Country Localization
Countrv
CS Il .Om
68V61AV
.0m Sticker Conventional Power Cord
C69YLAV
1/1/0 Warranty
9T840AV
HP 3 year Offsite Care Notebook Bundled Support
Sunoort
791T2AV
Pre-Boot UEFI Wi-Fi support
4N733AV
HP Tamper Lock
C6AV9AV Standard Packaging
3E758AV
Electronic TCO Certified labeling
ClGTOAV
C l GT0AV Intel Core Ultra 5 sz3
sz3 G 18 Label
YW597AV HP Account Service - Level B YW597
YW597AV
AV
HP
3Y
Offsite
Notebook
Support
Bundling
3y
U76L6E

U85N6E
U80MCE
U87CFE

EXECUTIVE AGENCJES
AGENCIES
OPTIONAL FOR EXECUTIVE
HP 4y Premium Onsite w/DMR Notebook
HP 4 year Priority Access Plus Service for PCs (1000+ seats)
HP 4y Premium Onsite 11 time Battery
Battery Replacement

U85N9E

UPGRADE
EXECUTIVE A.OElNCIES
AGENCIES
UPG~D
_,E'OPTION FOR .EXECUTIVE
I HP 4v
4y Premium Onsite w/ADP/DMR Notebook

$1,313.00
$1,313.00

$72.00
$60.00
$32.00
$32.00
$1,477.00
$1,477.00

$150.00
$t5o.oo

Page | 26 of

Page 27 of 46

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No Country of Origin Restriction
Electronic Energy Star labeling
labeling (EStar)
Windows 11
11 Pro 64 NextGen Standard
OS Localization US
Dual AryMic FHD USB2 NFOV lntegrated
Integrated Camera
16.0
16.0 inch AG WUXGA (1920xl200) LED UWVA 300 for WWAN
WWAN fFHD HDR 60Hz bnt
LCD Panel
C77WRAV
32GB (2xl
(2xl6GB)
DDRS 5600 SODIMM NMIC Memory
6GB) DDR5
C77Y8AV
D7MB3AV
11TB
TB PCie
PCIe 2280 NVMe Value NMIC Solid State Drive
WW AN 20W ID
C77W5AV
Pike Silver Aluminum for WWAN
No Near Field Communication (No NFC)
C77X0AV
C77Z9AV
Intel BE21
WLAN
BE21 l1 Wi-Fi 7 +Bluetooth 6.0 non-vPro WW WLAN
C77X3AV
NoWWAN
No
WWAN
Fingerprint Sensor
C77YJAV
C77X9AV
No SmartCard Reader
PM Long Life 68Whr Fast Charge 3 cell Battery
C77WIAV
C77WlAV
HP
65W Gallium Nitride Std USB-C AC Adapter
C77VSAV
kypdspill-resistant
Clickpad Backlit num kypd
spill-resistant KBD
C7EV
4AV#ABA for TBT CLlckpad
C7EV4AV#ABA
C7EV7 A V#ABP Country Localization
C7EV7AV#ABA
.0m Sticker Conventional Straight Non-China Power Cord
D4JK6A
V#ABA CS
C5 l1.0m
D4JK6AV#ABA
C7EV3A
V#ABP 1/1/0
C7EV3AV#ABA
1/1/0 Warranty
Warranty
HP 3 year Offsite Care Notebook Bundled Support
9T818AV
Pre-Boot UEFI Wi-Fi
Wi-Fi support
791T2AV
HP
Tamper
Lock
4N735AV
supported
X9H42AV
No vPro AMT suooorted
C77X6AV
Standard Packaging
Dl8SPAV
HP Sure Recover Enhanced Local Storage Unsuooorted
Unsupported
D
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3E755AV
Electronic TCO Certified labeling
ClGT0AV
Intel Core Ultra 5 sz3
sz3 G 18
18 Label
C lGT0AV
AY103AV
HP PC BIOS Settings Service
HP DY9XlA
V WVSG EB BIOS SVC
DY9XlAV
DY9X lAV
DY9X l AV
YW597AV
YW597AV
HP Account Service - Level B YW
597 AV
HP 3y Offsite Notebook Suooort
Support Bundling
U76LGE
HP 4 Year Premium Onsite w/Defective Media Retention
U85JVE
HP 4 year Prio1itv
Priority Access Plus Service for PCs (1000+ seats)
U80MCE
HP 4y Premium Onsite l1 time Battery Replacement
U87CFE
HP 5 y Absolute Resilience 2500-9999
U96XWAAE

.;m

8C9M7AV
1Y629AV
1Y629AV
C77XTAV
4SS1 lAV#ABA
l AV#ABA
D0AN8AV

$1,813.00

$72.00
$60.00
$32.00
$110.00
$2,087.00

Page | 27 of

Page 28 of 46

CE5A9AV
8C9M7AV
1Y632AV
1Y632AV
CE5Y4AV
4SS1 lAV#ABA
4SSI
IAV#ABA
CE5VlAV
CE5V1AV
CE5V9AV
CE5V5AV
CE5Y9AV
CE6AIAV
CE6AlAV
CE5V0AV
CE6B IAV
CE6BlAV
CE5W2AV
CE5U8AV
CE5U7AV
CE5T9AV
CE6D5A
V#ABA
CE6D5AV#ABA
CE5S5A
V#ABA
CE5S5AV#ABA
68V61AV#ABA
CE5M9A
V#ABA
CE5M9AV#ABA
9T840AV
791T2AV
4N733AV
CE5W5AV
3E758AV
ClHA0AV
C lHA0AV
AY103AV
C79W0AV
YW597AV
U76L6E
U85E0E
U80MCE
U96XWAAE
U87CFE

HP IDS UMA Core 5 320 for WWAN 4Fli 13 inch G2i Base NB PC
No Coun
in Restriction
Electroni
Electronic Energy Star labeling EStar)
(EStar)
Windows 11
11 Pro 64
OS Localization US
5MP USB2 WFOV lnte!?rated
Integrated Camera
No Di 0g ital Active Pen
13.3
13.3 inch WUXGA (1920xl200) Touch AntiReflex LCD 300nits for
5MP+IR+ISP for WW
AN
WWAN
16GB
16GB lxl6GB)
.lxl6GB) DDR5
DDRS 5600 SODIMM Memo
512GB PCie 2280 NVMe Value Solid State Drive
Pike Silver Plastic for WW
AN ID
WWAN
Intel AX2 l l Wi-Fi 6E +Bluetooth 5.3
5.3 WW WLAN
NoWWAN
No
WWAN

Batte
RX Lon
Lone Life 56Whr Fast Char0g e 33 cell Batte
HP
HP 65W Gallium Nitride Std USB-C AC Ada ter
Count1
Country Localization
CS I.Om Sticker Conventional Power Cord
1/1/0
1/1/0 Warrant
HP
ort
HP 3 ear Offsite Care Notebook Bundled Su
Sup port
Pre-Boot UEFI Wi-Fi su
sup ort
port

Electronic TCO Certified labeLinolabeling
Core 5 sz2 G 19
19 Label
HP
HP PC BIOS Settin sgs Service
HP C79W0AV
C79W0A V WVSG Probook 4 FLi
Fli G2i 13
13 BI
HP
Account Service - Level B YW597
AV
HP Account
YW597AV
HP 3
HP3
HP
HP 4 Premium Onsite w/DMR Notebook
HP
1000+ seats
seats)
HP 4 ear Priorit Access Plus Service for PCs ((1000+
HP 5 Absolute Resilience 2500-9999

HP 4v Premium Onsite I time Batte

Re lacement

$1,260.0
$78.00
$60.00
$110.00
$110.00
$32.00
$32.00
$1,540.00
$1,540.00

Page | 28 of

Page 29 of 46

CE5V5AV
CE5Y9AV
CE6AlAV
CE6Al AV
CE5V0AV
CE6BlAV
CE6B l AV
CE5W2AV
CE5U8AV
CE5U7AV
CE5T9AV
CE6D5AV
CE5S5AV
68V6 1 AV
68V61AV
CE5M9AV
9T840AV
791T2AV
79 1 T2AV
4N733AV
CE5W5AV
3E758AV
ClHA0AV
C l HA0AV
YW597AV
U76L6E

Tablet PC - NO BIOS - NO ABSOLUTE
Config ID 55958158
Simple Sku E6HT7UC
HP IDS UMA Core 5 320 for WWAN 4Flip 13
1 3 inch G2i Base NB PC
No Country of Origin Restriction
Electronic Enern:v
Energy Star labeling (EStar)
Windows 11
1 1 Pro 64
OS Localization US
Integrated Camera
5MP USB2 WFOV l.nteitrated
No Digital Active Pen
13.3
1 3 .3 inch WUXGA (1920xl200)
( 1 920x1 200) Touch AntiReflex LCD 300nits for 5MP+IR+ISP for
WWAN
16GB
1 6GB ((lxl6GB)
l x l 6GB) DDR5 5600 SODIMM Memory
512GB
5 1 2GB PCie
PCIe 2280 NVMe Value Solid State Drive
AN ID
Pike Silver Plastic for WW
WWAN
Intel AX2 l l1 Wi-Fi 6E +Bluetooth 5.3 WW WLAN
NoWWAN
No
WWAN
Fingerprint Sensor
RX Long Life 56Whr Fast Charge 33 cell Battery
HP 65W Gallium Nitride Std USB-C AC Adapter
Clickoad
Cl ickpad Backlit spill-resistant f2CAM KBD
Countrv Localization
Country
CS I .Om Sticker Conventional Power Cord
1/1/0
Warranty
1 / 1 /0 WaJ.Tanty
HP 3 year Offsite Care Notebook Bundled
B undled Support
Pre-Boot UEFI Wi-Fi support
HP Tamper Lock
Standard Packaging
Electronic TCO Certified labeling
Core 5 sz2 G 19
1 9 Label
AV
HP Account Service - Level B YW597
YW597AV
HP 3y Offsite Notebook Support
Suooort Bundling

U85E0E
U80MCE
U87CFE

OPTIONAL FOR EXECUTIVE AGENCIES
HP 4y Premium Onsite w/DMR Notebook
HP 4 year Priority Access Plus Service for PCs ((1000+
1 000+ seats)
Battery Reolacement
Replacement
4y Premium Onsite I1 time Battery
HP 4v

U85E3E

UPGRADE OPTION FOR EXECUTIVE AGENCIES
HP 4 Premium Onsite w/ADP/DMR Notebook

CE5A9AV
8C9M7AV
1Y632AV
1 Y632AV
CE5Y4AV
4SS1
l AV
4SS 1 lAV
CE5VlAV
CE5V9AV

Pricing

$1,370.00

$78.00
$60.00
$32.00
$1,540.00
$ 1,540.00
$180.00

Page | 29 of

Page 30 of 46

7._ .I 7 T T_ .
322pf
524pf
ies 5 Pro
Series
Pro 27
27 inch
inch FHD
FHD Monitor
Monitor -- 527pf

HP 44 Year
Day Response
Response Advanced
Advanced
Year Next
Next Business
Business Day
Exchange Docki11°
Docking Stalion
Station HW
HW Su
Su
Exchaooe

HP
HP 44 Year
Response Advanced
Advanced
Year Next
Next Business
Business Day
Day Response
Exchange
Exchange Dock.in
Docking Station
Station HW
HW Su
Su

� �� @C
9U5B0UT
9D9L6UT
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UJ392E

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AW5M5U
AW5M5 U

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UJ392E

C51P6

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-_
$94.00
$ 1 50.00
$ 1 75.00

Care Pack Required with
dockin station

Page | 30 of

Page 31 of 46

WV SQS
SOS - Business and Licensing - Corporations - Online Data Services

https://apps.sos.
https
://apps. sos. wv.gov
/business/corporations/organization. aspx ?org= 1l ...
wv.gov/business/corporations/organization.aspx?0rg=

You are
a,e viewing this page over a secure connection
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West Virginia Secretary of Slate
West
State -- Online Data Services
Business
Business and
and Licensing
Online Data Services
Services Help

Business Organization Detail
NOTICE:
The W451
overy rea!OniJble
of information. However.
we make no representation
or warranty
as to
the co"ectness
or comp!eleness
of the informalion,
ensure the
the accuracy
accuracy of
However, we
representation or
warranty as
lo Ihe
correctness or
completeness ol
information
NOTICE The
West Virgini.1
Virginia Sec.lCIDty
Secrotary of
al State'$·
State's Ollice m:Jko:
makes every
reasonable effort
elfort ,o
to ens~
II
. itit is
is not
missing from lhrS
this ~
page,
not in the
tho The WBil
If inlarm111ion
information ,s
is mi~sing
West Virginia
Virginia ~cn:m,y
Secretary ol St.:1/e's
Stale's cts1•se.
database.

HP INC.

Organization Information
Org Type

Effecilve Data
Date
Effeetlva

C I[ Co,porallcn
Corporation

5115/1998
5/15/1998

Filing
Fillng Date
Date

Establlshed
Esiabllshed Date
Date

5/15/1998

Charter

Class
Class

S1cTyp11
Sec Type

Termination
Dalo
Termlnatlon Dale

Termination
Termlnatlon Reason
Reason

Profit
Profil

Organization Information
3341 - Manufacturing •- Gamputer
and E!eclronic
Gompuler and
Electronic Producl Manolacluring
Manufacturing - Computer
and Peripheral Eqoipmenl
Equipmenl Mfg
Mfg., (computer, peripheral, slotagc)
slorage)

Business Purpose
Charter County
Charter State

DE
DE

Capital
Capilal Stock

00000
0 0000

Control Number

Excess Acres

Member Managed

At Will Term

Par Value

Years
At Will Term Years

Authorized Shares

Young Entrepreneur

0 000000
000000
NolSpeciried
Nol
Specified

Addresses
Address
Address

l'fpo
Type

Designated Office Address

5098 WASHINGTON
STE 407
5098
WASHINGTON ST W STE
CHARLESTON, WV,
WV, 253131561

No1ice
Addross
Notice of
of Proces.sProcess Address

C
C T CORPORATION
CORPORATION SYSTEM
SYSTEM
509a WASHINGTON
5098
WASHINGTON ST W STE
STE 407
407
CHARLESTON, WV,
WV, 253131561

Principal Office Address

1501 PAGE MILL ROAD
1501
ROAD
PALO ALTO,
ALTO, CA,
94304
PALO
CA, 94304
USA
USA

Principal Ottice
Office Mailing Address

1501 PAGE
ROAD
PAGE MILL ROAD
PALO ALTO,
ALTO, CA,
94304
PALO
CA, 94304

USA
Add rns
Address

l'/pe
Type

Officers

,.,

NameJAddress
Name/Address

Type

Director

CHARLES
CHARLES BERGH
1501
PAGE MILL RD
1501 PAGE
RD
PALO ALTO,
ALTO, CA,
PALO
CA, 94304
94304

Oireclor
Direclor

STACY BROWN•PHILPOT
BROWN PHILPOT
PAGE Mill
1501 PAGE
MILL ROAD
ROAD
PALO
PALO ALTO, CA,
CA, 94304
94304

President

BRUCE BROUSSARD
1501 PAGE
PAGE Mill ROAD
ROAD
PALO AL
TO, CA,
PALO
AL
TO,
CA, 94304
94304

Secretary

WHITNEY
WHITNEY COX
COX
1501
1501 PAGE MILL ROAD
ROAD
PALO AlTO,
ALTO, CA,
94304
CA, 94304

Treasurer

ALOI< JUYAL
ALOK
1501
1501 PAGE
PAGE Mill
MILL ROAD
ROAD
PALO ALTO,
ALTO, CA, 94304
94304
Neme/Address
Name/Address

Type
Type

OBA
DBA
DBA Name

OHttlpdon

Ellecth ■ D~
Ellective
Date

DELAWARE HEWLETT-PACKARD COMPANY
COMPANY
DELAWARE

FORCED OBA
DBA

5/1511998
5/15/1998

OBA
DBA Name

Oucrtptlon
Description

Ellec\lve Date
Date
Ellective

Termination
Terminallon Date
Date

Termination
Dale
Termination Dale

Name Changes
Old Name
Name
Old

0.1,
Dale

10/28/2015

HEWLETT-PACKARD COMPANY
COMPANY
HEWLETT•PACKARD
Old
Old Name
Name

Dale
□
•i•

Mergers
IAerger
Date
U.,r;t101te

Merged

Merged
Merged State
Stale

Survived
Survlved

Survlwtd
Survived SI.CtState

9/12/2000

HEWLETT-PACKARD COMPANY

HEWLETT·PACKARD
HEWLETT-PACKARD COMPANY

DE
DE

11/18/2002
11/18/2002

APOLLO CONSUMER PRODUCTS, INC.

HEWLETT-PACKARD COMPANY
COMPANY

DE
DE

11/18/2002

HEWLETT-PACKARD
HEWLETT-PACKARD FINANCE
FINANCE COMPANY
COMPANY

CA
CA

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

DE
DE

5112/2004
5/12/2004

COMPAQ COMPUTER CORPORATION
CORPORATION
COMPAQ

DE
OE

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

DE
DE

1017/2004
10/7/2004

EXTREME
EXTREME LOGIC
LOGIC INC

HEWLETT·PACKARD
HEWLETT-PACKARD COMPANY

DE
DE
DE
DE

10/13/2004

FLEET SYSTEMS,
SYSTEMS, INC~
INC.

CA
CA

HEWLETT·PACKARD
HEWLETT-PACKARD COMPANY

10/27/2004
10/27/2004

ffi.lATON
INC,
TRIATON NA,.
N.A. , INC,

DE
DE

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY
COMPANY

DE
DE

10/29/2004

NOVADIGM, INC

DE
DE

HEWLETT·PACKAAD COMPANY
HEWLETT-PACKARD

10/29/2004

CONSERA SOFTWARE CORPORATION

DE
DE

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

DE
DE

I
-a
~

1I of 3

9/8/2026, 2:38 PM

Page | 31 of

Page 32 of 46

WV SOS - Business and Licensing - Corporations - Online Data Services

aspx?0rg=
.. .
https
://apps .sos. wv.gov/business/corporations/organization. aspx
?org= Il ...
https://apps.sos.wv.gov/business/corporations/organization.

11/14/2005

SCtTEX
SCITEX VISION AMERICA, INC

DE
OE

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

OE
DE

112/14/2005
2/14/2005

APPIQ, INC
INC,.

HEWLETT-PACKARD COMPANY

218/2006
2/8/2006

HPDIAECT, INC
HPDIREGT,

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

2/8/2006
2/0/2006

PEREGRINE SYSTEMS,
SYSTEMS, INC.
INC.

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

OE
DE

3/24/2006

RLX
RLX lECHNOLOGIES,
TECHNOLOGIES, INC,
INC.

HEWLETT-PACKARD COMPANY

4/3/2006

TRUSTGENIX, INC,
INC

HEWLETT-PACKARD
HEWLETT -PACKARD COMPANY

512412010
5/24/2010

3COM CORPORATION

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

DE
DE

12/9/2014
12/9/20 14

ETALK CORPORATION

HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

DE
DE

MilfVt1
Date
Merger Date

Merged

Merged Stale

SUrvtved
Survived

Survlved5t31e
Survived Staie

II
Il
II
II
II
I
II

II
II

Subsidiaries
Name
Name

Address
Address

HPI FEDERAL LLG
LLC
1501 PAGE MILL ROAD
ROAD
1501 PAGE MILL ROAD
ROAD
GA, 94304
94304
PALO ALTO,
ALTO. CA,
INDIGO AMERICA, INC.
1501
1501 PAGE Mill
MILL ROAD
ROAD
11501
501 PAGE
PAGE MILL
MILL ROAD
ROAD
PALO ALTO, CA, 94304
94304
PALO
PL.ANTRONICS,
PLANTRONICS, INC.
1501 PAGE MILL ROAD
ROAD
ROAD
11501
501 PAGE MILL ROAD
PALO ALTO, CA,
GA, 94304
94304
Name
Name

Address
Address

Date
Dale

Dale
Date

Amendment
Amendment

101
28/2015
10/28/2015

NAME CHANGE
GHANGE FROM
FROM HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY

121912014
12/9/2014

MERGER : MERGING ETALK CORPORATION, A QUALIFIED NV CORPORATION WITH
MERGER:
WITH AND INTO HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY, A QUALIFIED DE CORPORATION, THE
THE
SURVIVOR

512412010
5/24/201
0

MERGER: MERGING 3COM CORPORATION, A QUALIFIED DE
WlTH AND INTO
INTO HEWLETT-PACKARD
DE CORPORATION WITH
HEWLETT-PACKARD COMPANY, A QUALIFIED DE CORPORATION, THE
SURVIVOR

413/2006
4/3/2006

TRUSTGENIX, INC.
INC , A NON-QUALIFIED DE ORGANIZATION WITH
MERGER: MERGING TAUSTGENIX,
AND INTO
INTO HEWLETTHEWLETT-PACKARD
WITH AND
PACKARD COMPANY, A QUALIFIED DE CORPORATION,
THE
THE SURVIVOR

3/24/2006
3/24/2006

MERGER: MERGING
MERGJNG RLX TECHNOLOGIES, INC., A NON-QUALIFIED
NON-OUALIFJED DE ORGANIZATION WITH
INTO HEWLETT-PACKARD COMPANY
COMPANY,, A QUALIFIED
QUALIFIED DE
WITH AND INTO
CORPORATION, THE SURVIVOR
SURVIVOR

2/812006
2/8/2006

MEAGER:
DIRECT, INC,
INTO HEWLETT-PACKARD
MERGER; MERGING HP
HPDIRECT,
ING ., A NON-QUALIFIED DE ORGANIZATION WITH
DE CORPORATION, THE
THE
WITH AND INTO
HEWLETT-PACKARD COMPANY,
COMPANY, A QUALIFIED DE
SURVIVOR

2/8/2006
21812006

MEAGER
SYSTEMS, INC
NON-QUALIFIED DE ORGANIZATION WITH
MEAGER:: MERGING PEREGRINE SYSTEMS,
INC. , A NON-QUALIFIED
WITH AND INTO HEWLETT-PACKARD COMPANY, A QUALIFIED DE
CORPORATION. THE SURVIVOR

12114/2005
12/14/2005

MERGER
INTO HEWLETT-PACKARD COMPANY.
I NC., A NON-OUALIFIEO
NON-QUALIFIED DE ORGANIZATION WITH
WITH AND INTO
COMPANY, A QUALIFIED DE CORPORATION, THE
MERGER:: MERGING APPIQ, INC,,
THE
SURVIVOR

11
11412005
11/14/2005

MERGER
ORGANIZATION WITH
WITH AND INTO HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY,
COMPANY, A QUALIFIED DE
MERGER:: MERGING SCITEX VISION AMERICA, INC ,., A NON-QUALIFIED DE ORGANIZATION
CORPORATION, THE SURVIVOR

10/29/2004
10/2912004

MEAGER:
NON-QUALIFIED DE ORGANIZATION WITH
QUALIFIED DE
MERGER: MERGING
MERGING CONSEAA
CONSERA SOFTWARE CORPORATION,
CORPORATION, A NON-QUALIFIED
WITH AND INTO HEWLETT-PACKARD COMPANY, A QUALIFIED
CORPORATION, THE
THE SURVIVOR

10/2912004
10/29/2004

MEAGER:
WITH AND INTO HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY, A QUALIFIED DE CORPORATION.
MERGER: MERGING NOVADIGM, INC. ,, A NON-QUALIFIED DE ORGANIZATION WITH
CORPORATION, THE
SURVIVOR

10/2712004
1 0/27/2004

MEAGER
ANO INTO HEWLETT-PACKARD COMPANY, A QUALIFIED
QUALIFIED DE CORPORATION, THE
INC.,, A QUALIFIED OE
MERGER:: MERGING TRIATON NA
DE CORPORATON
CORPORATION WITH AND
N A ., INC
SURVIVOR

10/1312004
10/1 3/2004

MERGER: MERGING FLEET SYSTEMS, INC.
NON-QUALIFIED CA
WITH AND INTO HEWLETTHEWLETT-PACKARD
INC ., A NON-QUALIFIED
CA ORGANIZATION WITH
PACKARD COMPANY,
COMPANY, A QUALIFIED DE CORPORATION,
THE
THE SURVIVOR

10/712004
1 0/7/2004

MEAGER:
.. A NON-OUAUFIEO
QUALIFIED DE CORPORATION,
MERGER: MERGING EXTREME LOGIC
LOGIC INC
ING..
NON-QUALIFIED GA ORGANIZATION WITH AND INTO HEWLETT-PACKARD COMPANY, A QUALIFIED
THE SURVIVOR

5/1 2/2004
5/1212004

MEAGER:
PAO COMPUTE
A CORPORATION, A QUALIFIED DE CORPORATION WITH
HEWLETT-PACKARD
DE
MERGER: MERGING COM
COMPAQ
COMPUTER
WITH AND INTO HEWLETTPACKARD COMPANY, A QUALIFIED OE
CORPORATION, THE
SURVIVOR
THE SURVIVOR

11/18/2002

MEAGER:
MERGER: MERGING APOLLO
APOLLO CONSUMER PRODUCTS.
PRODUCTS, INC
INC. ., A NON-OUALIFIED
NON-QUALIFIED DE ORGANIZATION WITH
WITH AND INTO HEWLETT-PACKARD COMPANY, A QUALIFIED
OE
THE SURVIVOR
DE CORPORATION, THE

11/18/2002

MEAGER
NON-QUALIFIED CA ORGANIZATION WITH
MERGER:: MERGING
MERGING HEWLETT-PACKARD FINANCE COMPANY,
COMPANY, A NON-QUALIFIED
QUALIFIED
WITH AND INTO HEWLETT-PACKARD
HEWLETT-PACKARD COMPANY, A QUALIFIED
OE CORPORATION, THE
SURVIVOR
THE SURVIVOR

9/12/2000
9/1212000

MERGER: MERGING HEWLETT-PACKARD
GA CORPORATION WITH
WITH AND INTO HEWLETT-PACKARD COMPANY, A QUALIFIED DE
HEWLETT-PACKARD COMPANY,
COMPANY, A QUALIFIED CA
CORPORATION.
CORPORATION, THE SURVIVOR
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Page | 34 of

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MEMORANDUM OF UNDERSTANDING
STATE PROJECT: U320-114-0.64 00
FEDERAL PROJECT: STBG-0114(037)D
WV 114 GREENBRIER STREET LIGHTING
KANAWHA COUNTY
THIS MEMORANDUM OF UNDERSTANDING (the “Agreement”), made and
entered into this __________day of _________________, 20______, by and between the WEST
VIRGINIA DEPARTMENT OF TRANSPORTATION, DIVISION OF HIGHWAYS, a
State Agency, hereinafter referred to as “Division;” and the CITY OF CHARLESTON, a
Municipal Corporation, hereinafter referred to as “City.”
WITNESSETH
WHEREAS, Division intends to install new roadway lighting infrastructure along
Greenbrier St. (WV-114) from milepost 0.64 (Old Greenbrier St. intersection) to milepost 2.26
(0.18 miles north of the Kanawha County Route 114/1 Airport Rd. intersection) (Hereinafter
“Project”) within the City of Charleston; and
WHEREAS, Division desires to execute this Agreement to ensure that the City’s
responsibility for the utility cost of the roadway lighting is clearly delineated; and
NOW, THEREFORE, in consideration of the above premises and in further consideration
of the agreement herein set forth by and between the parties hereto, it is mutually agreed as follows:

1. As part of Division’s implementation and funding of (State Project U320-114-0.64 00),
Division shall include the design and construction of new roadway lighting (hereinafter
“Roadway Lighting”) to be included along WV-114 Greenbrier St., including installation
of electric power and all associated appurtenances.
2. The design of Roadway Lighting shall be in accordance with Division’s directives,
guidelines, and criteria. Division shall secure the approvals and/or permits, if any, required
by other governmental agencies for Project.
3. Prior to construction of State Project U320-114-0.64 00, Division shall secure the
approvals and/or permits, in any, required by other governmental agencies, and Division
shall obtain any additional right-of-way and easements that may be necessary.

Page | 35 of

Page 36 of 46

4. For State Project U320-114-0.64 00, Division shall complete all necessary relocation or
adjustment of utilities within Project limits. All utility work within Division’s right-of-way
shall be performed in accordance with the West Virginia Division of Highways manual
entitled, “Accommodation of Utilities on Highway Right of Way and Adjustment and
Relocation of Utility Facilities on Highway Projects, 2023,” or later version.
5. When determined by Division to be appropriate, Division shall administer the construction
of State Project U320-114-0.64 00. Division shall be responsible for the performance and
the cost of maintenance, upkeep, repair and replacement of the Roadway Lighting, and the
City shall be responsible for payment of all monthly (or other billing period) power costs
associated with the Roadway Lighting.
6. Division shall comply with all applicable Federal, State, and local environmental
regulations pertaining to maintenance and upkeep by Division associated with Roadway
Lighting.
7. If determined by Division to be necessary, Division may remove Roadway Lighting as part
of Division’s construction or maintenance activities, or to address any safety or structural
concern associated with the Roadway Lighting, and Division shall have no financial
obligation to reimburse any cost incurred by City or others regarding Roadway Lighting.
If Division removes Roadway Lighting for any reason, Division shall have no obligation
to reinstall Roadway Lighting.
8. The Division’s authorization to proceed with the project is contingent upon receipt of any
Federal Highway Administration approval and authorization that may be required.
Division shall ensure compliance with required contract provisions pertaining to federalaid construction contracts.
9. If a provision of this Agreement is or becomes illegal, invalid or unenforceable in any
jurisdiction, that shall not affect the validity or enforceability in that jurisdiction of any
other provision of this Agreement or the validity or enforceability in other jurisdictions of
that or any other provision of this Agreement.
10. This Agreement may not be assigned by either party, in whole or in part, without prior
written consent of the other party, which consent shall not be unreasonably withheld. Once
assigned, the Agreement shall be binding upon the successors and assigns of each party

Page | 36 of

Page 37 of 46

thereto, regardless of whether the instrument of assignment so states, and even if it states
otherwise.
11. The City shall assume no ownership of any portion of WV-114 Greenbrier St. after
completion of State Project U320-114-0.64 00, unless otherwise conveyed and assumed in
writing by a subsequent agreement.
12. Division may terminate this Agreement upon thirty (30) calendar days’ written notice to
the City.
IN WITNESS WHEREOF, the parties hereto have caused their respective names to be signed
by their duly authorized officers:

WEST VIRGINIA DEPARTMENT OF
TRANSPORTATION
DIVISION OF HIGHWAYS

By:_________________________________
Stephen T. Rumbaugh, P.E.
Its: Secretary of Transportation /
Commissioner of Highways
CITY OF CHARLESTON
A Municipal Corporation
By:_________________________________
Amy Shuler Goodwin
Its: Mayor

Page | 37 of

Page 38 of 46

Resolution No. 26-128

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

Introduced in Council:

Adopted by Council:

November 16, 2026_____

_____________________

Introduced by:

Referred to:

Joseph Jenkins

Finance

Resolution No. 26-128 - Authorizing the Mayor or City Manager to execute the Memorandum of
Understanding between the City of Charleston and the West Virginia Department of
Transportation, Division of Highways, attached hereto as exhibit A, relating to establishment and
maintenance of roadway lighting on Greenbrier St. (wv-114) from milepost 0.64 (old Greenbrier
St. intersection) to milepost 2.26 (0.18 miles north of the Kanawha County Route 114/1 Airport
Rd. intersection) within the City of Charleston.
Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia:
That the Council for the City of Charleston authorizes the Mayor or City Manager to execute the
Memorandum of Understanding between the City of Charleston and the West Virginia
Department of Transportation, Division of Highways, attached hereto as exhibit A, relating to
establishment and maintenance of roadway lighting on Greenbrier St. (wv-114) from milepost
0.64 (old Greenbrier St. intersection) to milepost 2.26 (0.18 miles north of the Kanawha County
Route 114/1 Airport Rd. intersection) within the City of Charleston.

Page | 38 of

Page 39 of 46

Resolution No. 26-129

1
2
3
4
5
6
7
8
9
10
11
12

Introduced in Council:

Adopted by Council:

November 16, 2026_____

_____________________

Introduced by:

Referred to:

Joseph Jenkins

Finance

Resolution No. 26-129 - Authorizing the Mayor or City Manager to purchase two firewalls and
three switches from SHI International Corporation totaling $58,360.75 pursuant to a
competitively sourced Omnia Contract. The funding is being provided by a West Virginia
Department of Homeland Security grant. This equipment will be installed on the city’s network
to increase cyber security.
Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia:
That the Mayor or City Manager is authorized to purchase two firewalls and three switches from
SHI International Corporation totaling $58,360.75 pursuant to a competitively sourced Omnia
Contract. The funding is being provided by a West Virginia Department of Homeland Security
grant. This equipment will be installed on the city’s network to increase cyber security.

Page | 39 of

Page 40 of 46

Resolution No. 26-130
Introduced in Council:

Adopted by Council:

November 16, 2026

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22

Introduced by:

Referred to:

Joseph Jenkins

Finance

Resolution No. 26-130 – Authorizing the Mayor or City Manager to enter into a contract with
Tyler Technologies for the City of Charleston Human Recourse Department for Advanced
Scheduling and Time and Attendance timekeeping software, in the total amount of $129,580.00
for the first year, which includes a one-time setup and implementation fee of $72,900.00, and
an approximate annual fee of $56,680.00. And further authorizing up to an additional $30,000
for the one-time purchase of new timeclocks, where the exact models and quantities are not
yet determined. This purchase will be pursuant to the direct purchase authority set forth in
Section 2-486 of Charleston Municipal Code for the purpose of allowing full integration of this
software with the City’s existing Tyler ERP system.
Be it Resolved by the Council of the City of Charleston, West Virginia:
That the Mayor or City Manager is authorized to enter into a contract with Tyler Technologies
for the City of Charleston Human Recourse Department for Advanced Scheduling and Time and
Attendance timekeeping software, in the total amount of $129,580.00 for the first year, which
includes a one-time setup and implementation fee of $72,900.00, and an approximate annual
fee of $56,680.00. And further authorizing up to an additional $30,000 for the one-time
purchase of new timeclocks, where the exact models and quantities are not yet determined.
This purchase will be pursuant to the direct purchase authority set forth in Section 2-486 of
Charleston Municipal Code for the purpose of allowing full integration of this software with the
City’s existing Tyler ERP system.

Page | 40 of

Page 41 of 46

Quoted By:
Quote Expiration:
Quote Name:

Joe Parent
12/31/26
City of Charleston Enterprise
Time & Attendance
Time & Attendance - Advanced
Scheduling
1.00

Quote Description:
Saas Term
Sales Quotation For:
Charleston, Wv City Of
501 Virginia Street East
Charleston WV 25301-0000

Shipping Address:
City of Charleston
501 Virginia St E
Charleston WV 25301-2194

Tyler SaaS and Related Services
Description
Human Resources Management
Advanced Scheduling w Mobile Access - Up to 1000 Employees
Time & Attendance w Mobile Access - Up to 1000 Employees

Qty

Imp. Hours

Annual Fee

1
1

96
192

$ 27,016.00
$ 29,664.00

288

$ 56,680.00

TOTAL
Professional Services
Description
Project Management
Remote Implementation

Quantity
36
288

Unit Price
$ 225.00
$ 225.00

TOTAL

2026-641284-N2K9T2

CONFIDENTIAL

Ext Discount
$ 0.00
$ 0.00

Extended Price
$ 8,100.00
$ 64,800.00

Maintenance
$ 0.00
$ 0.00

$ 72,900.00

$ 0.00

Page 1

Page | 41 of

Page 42 of 46

Summary

One Time Fees

Recurring Fees

Total Tyler License Fees

$ 0.00

Total SaaS

$ 0.00

$ 56,680.00

$ 72,900.00

$ 0.00

Summary Total

$ 72,900.00

$ 56,680.00

Contract Total

$ 129,580.00

Total Tyler Services
Total Third-Party Hardware, Software, Services

Client’s purchase of the items listed above is subject to the Comments below
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval:

Date:

Print Name:

P.O.#:

All Primary values quoted in US Dollars

Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement")
between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall
conform to the following terms:
• License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such
2026-641284-N2K9T2

CONFIDENTIAL

Page 2

Page | 42 of

Page 43 of 46

software available for download by the Client;
• Fees for hardware are invoiced upon delivery;
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
• Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available
for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting,
and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually
thereafter in accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below.
•
Implementation and other professional services fees shall be invoiced as delivered.
•
Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module,
and 50% upon delivery of custom desktop procedures, by module.
•
Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client
acceptance to load the converted data into Live/Production environment, by conversion module.
•
Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt,
where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately
following initiation of project planning.
•
If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
•
Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for
migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration
schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any
Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation,
annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If
listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual
service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the
Agreement.
• Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement,
and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these
factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or
services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business
Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are
2026-641284-N2K9T2

CONFIDENTIAL

Page 3

Page | 43 of

Page 44 of 46

responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by
Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or
more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a
Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Standard Project Management responsibilities include project plan creation, initial stakeholder presentation, bi-weekly status calls, updating of
project plan task statuses, and go-live planning activities.

2026-641284-N2K9T2

CONFIDENTIAL

Page 4

Page | 44 of

Page 45 of 46

ERP

a tyler portfolio

ERP

Time & Attendance

Time Clock Options and Pricing
Touch Screen Clocks 7”

Touch Screen Clocks 10”

No reader: employees manually key
in identification on keypad

$2,095.00

No reader: employees manually key
in identification on keypad

$2,355.00

Barcode device: reads barcode badge

$2,595.00

Barcode device: reads barcode badge

$2,875.00

Mag device: reads mag stripe

$2,365.00

Mag device: reads mag stripe

$2,650.00

Proximity reader: reads proximity
enabled badges/tags

$2,365.00

Proximity reader: reads proximity
enabled badges/tags

$2,650.00

Biometric reader: reads employee’s fingerprints

$2,595.00

Biometric reader: reads employee’s fingerprints

$2,875.00

Facial Recognition: reads employee’s face

$2,595.00

Facial Recognition: reads employee’s face

$2,875.00

Biometric with either proximity, mag,
barcode reader, or facial recognition

$2,895.00

Biometric with either proximity, mag,
barcode reader, or facial recognition

$3,175.00

All clocks are under a standard maintenance plan beginning when the clocks are shipped. This includes replacement of your current
clock if it cannot be fixed through the standard helpdesk process. A clock will be shipped out the same day if the order is placed before
12:00 p.m. Eastern Time. Otherwise, the clock will be shipped the following day.

Clock Features
Functionality

Touch Screen 7”

Touch Screen 10”

Clock In/Out

Yes

Approve Time — Employee & Supervisor

Yes

View Accrual Balances

Yes

Keyboard (Pin Pad)

Yes

Request Time Off

Yes

Edit Hours (Project Codes, Positions, etc)

Yes

Two-Factor Authentication

Yes

Check In

Yes

Technical

Touch Screen 7”

Touch Screen 10”

POE+ (Powered Through Ethernet Port)

Included

POE Splitter

See Above

POE Injector

Optional

Battery Backup

Included

Wireless

Optional

HTTPS

Communication
VPN Needed?

No. Secure connection via wireless, if needed. No. Secure connection via wireless, if needed.

Touch Screen 7”

Touch Screen 10”

NEMA Enclosure (Clock fits inside for high
traffic areas or outside in the elements)

Optional: $500

ERP-TA-TIME-FLY-44193-0226

Environmental

Page | 45 of

Page 46 of 46

Testing Your Badges
Testing your organization’s existing badges or fobs ensures they are compatible
with time clocks for Time & Attendance. Follow the instructions below and our
team can begin compatibility testing.
• Send your sample badge and/or fob to the address below. If there are various
types you plan on using with the clock, please send one sample of each.
• Fill in the information below and include with the package.
• Once received testing should be done within 3 to 4 business days and
you will be contacted by your account representative with your results.
• Your samples will be sent back within approximately two weeks.

PLEASE SEND TO:
Control Module, Inc.
Attn: Badge Test/Craig Normandin
89 Phoenix Ave. Enfield, CT 06082
[email protected]

Include the form below in your package:

Time Clock Badge Test
Organization Name:_______________________________________________________________________________
Your Name:_____________________________________________________________________________________
Phone:________________________________________________________________________________________
Email:________________________________________________________________________________________
Return Address:_________________________________________________________________________________
Tyler Technologies Representative: _____________________________________________________________________
How many samples are included in your package:__________________________________________________________
Proximity Badges
If the badge ID is not printed on the card please provide the internal ID number:_________________________________________________
If the external ID printed on the card does not match the internal badge ID please provide the internal badge ID number:_____________________

Page | 46 of

Read the agenda documentPrimary source ↗

The government’s own published record — read it yourself, then decide what to do about it.

Add to your calendar.ics

Showing up is how towns win. Put it on the calendar before it slips.

How to speak at a meetingGuide →

Public comment is where cancellations start. Three minutes, plain words, your own story.

Surveillance in CharlestonLocal report →

The cameras, the coverage, and the local record for this community.

Provenance

Where this record came from. Every source is listed, permanently.

Agenda Watch · Nov 11, 2026

Permanent ID DKT-2026-002580 — this record is never deleted.

Record history

Every change to this record, logged as it happened.

Nov 11, 2026 Filed on the Docket
Nov 11, 2026 Full document archived — public record

← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.

On the agenda: Charleston Finance Committee - 2nd Meeting — Facial Recognition (Nov 16)

The agenda, word for word

Provenance

Record history

More on the Docket in West Virginia