On the agenda: Prosser City Council Regular Meeting — FLOCK SAFETY (Oct 13)

CITY COUNCIL REGULAR MEETING
COUNCIL CHAMBERS - 620 MARKET STREET, 1ST FLOOR
TUESDAY, OCTOBER 13, 2026 AT 6:00 PM
To join virtually, please click the following link: https://prosser.webex.com/meet/prosser
Join by phone: +1-206-207-1700, Access code: 231 459 39313, Hit #, No Attendee Code, Hit #

1.

CALL TO ORDER

2.

PLEDGE OF ALLEGIANCE

3.

ROLL CALL

4.

APPROVAL OF AGENDA

5.

CITIZEN PARTICIPATION
This is an opportunity for visitors to share their comments, except for public hearings. Comments may not exceed three minutes.

6.

MAYOR AND CITY COUNCIL REPORTS
a.

Red Ribbon Week Proclamation

7.

CITY ADMINISTRATOR REPORTS AND COMMENTS

8.

CONSENT AGENDA
Motion to approve Consent Agenda Items A-G.

9.

a.

Payroll Check Nos. 10140 and Electronic Payments in the Amount of $251,852.54 for Period Ending
September 30, 2026.

b.

Claim Check Nos. 32463-32561 and Electronic Payments in the Amount of $1,417,777.40 for Period
Ending October 13, 2026.

c.

Meeting Minutes for September 22 and October 6, 2026.

d.

The Wesley Group Labor and Human Resources Support Service Agreement.

e.

Special Event Permit for the Downtown Trick-or-Treat event on October 30, 2026.

f.

Resolution No. 26-_____ Benton County Multi-Jurisdictional All Hazard Mitigation Plan.

g.

Resolution No. 26-_____ Benton County Sheriff's Office Law Enforcement Services Interlocal
Agreement.

ACTION ITEMS
a.

Bridge Lighting Request - Red Ribbon Week (Rachel Shaw, City Administrator)
Motion to approve the request to illuminate the Wine Country Road bridge lights in red from October 2331, 2026, in recognition of Red Ribbon Week.

10.

DISCUSSION ITEMS
a.

2027 Budget Review - Goal #2: Financial Sustainability (Toni Yost, Finance Director)
Review and provide staff with feedback.

The first Ordinance passed will be Ordinance 26-3320
The first Resolution passed will be Resolution 26-1894

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11.

ADD-ON ITEM

12.

ADJOURNMENT

The first Ordinance passed will be Ordinance 26-3320
The first Resolution passed will be Resolution 26-1894

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Proclamation
WHEREAS,

Alcohol and other drug abuse remain critical public health issues
affecting individuals, families, and communities throughout our
nation; and,

WHEREAS,

it is imperative that visible, unified prevention education efforts by
community members be launched to eliminate the demand for drugs;
and,

WHEREAS,

the National Family Partnership is sponsoring the Red Ribbon
Campaign offering citizens the opportunity to demonstrate their
commitment to drug-free lifestyles (no use of illegal drugs, no illegal
use of legal drugs); and,

WHEREAS,

Red Ribbon Week is celebrated nationally from October 23rd-31st
every year, and in 2026 it has the theme “Make a Difference. Be a
Hero. Stay Drug Free.”; and,

WHEREAS,

this theme encourages everyone of all ages to take positive action in
their communities, serve as role models, and make healthy choices that
support, bright, drug-free futures; and

WHEREAS,

Red Ribbon Week offers businesses, government agencies, law
enforcement, healthcare providers, schools, faith-based and service
organizations, senior citizens, parents, and youth the opportunity to
join in this effort.

NOW, THEREFORE, BE IT RESOLVED, that I, Gary Vegar, Mayor of the City of
Prosser, Washington, and the City Council and citizens of Prosser do hereby proclaim
October 23rd – 31st, 2026, as RED RIBBON WEEK and encourage citizens to participate in
drug prevention education activities, making a visible statement that we are strongly
committed to a drug - free state.
______________________________________________
Mayor Gary Vegar
______________________________________________
City Clerk Jacqueline Renteria
This 13th day of October, 2026.

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Agenda Item Title: Payroll Check Nos. 10140 and Electronic Payments in the Amount of
$251,852.54 for Period Ending September 30, 2026.
Meeting Date: 10/13/2026
Department: Finance
Item Category: Financials
Council Goal: Goal #2: Financial Sustainability
Goal #5: Operational Excellence & Communication
Fiscal Impact:
$251,852.54
Various amounts in salaries, wages, and benefits.
Approvals:
Toni Yost
Rachel Shaw
Attachments:
1.
Payroll Register
Summary Statement:
Payroll check nos. 10140 and Electronic Payments in the Amount of $251,852.54 for Period Ending September 30,
2026.

Recommended Action/Suggested Motion:
Motion to approve payment of payroll checks nos. 10140 and Electronic Payments in the Amount of $251,852.54 for
Period Ending September 30, 2026.

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Agenda Item Title: Claim Check Nos. 32463-32561 and Electronic Payments in the
Amount of $1,417,777.40 for Period Ending October 13, 2026.
Meeting Date: 10/13/2026
Department: Finance
Item Category: Financials
Council Goal: Goal #2: Financial Sustainability

Fiscal Impact:
$1,417,777.40
Approvals:
Toni Yost
Rachel Shaw
Attachments:
1.
Check Register
Summary Statement:
Pay Period 09/23/2026-10/13/2026
Check Payments
Amount
32463 through 32561
$608,561.26
Electronic Payments

Amount

Electronic Payments

Amount

UKG Payroll

$91,693.19

Benton PUD

$33,452.76

WA Dept of Retirement

$46,642.01

CSG Forte

$196.99

WA DSHS

$1,302.50

Chase

$3,325.25

WA Dept of Revenue

$32,751.35

Leaf

$887.00

WA Dept of Licensing

$93.00

Title One

$492,238.81

WA Teamsters

$86,954.05

USDA

$1,310.00

Xpress Bill Pay

$1,453.59

US Bank

$16,470.64

Castellanos, Vanessa

$250.00

Garcia, Bianney

$195.00

Recommended Action/Suggested Motion:
Motion to Approve Payment of Claim Check Nos. 32463-32561 and Electronic Payments in the Amount of
$1,417,777.40 for Period Ending October 13, 2026.

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CITY OF PROSSER WASHINGTON
REGULAR CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 22, 2026
CALL TO ORDER
Mayor Vegar called the Regular Meeting to order at 6:00 p.m. The meeting was held in Council Chambers located
at 620 Market Street, 1st Floor, and virtually.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL
Council Members Julie Mercer, Bill Jenkin, Felix Cortes (virtual), Maricela Sanchez, Carolina Licano, Steve
Becken, and Anna Kellogg were present. Others in attendance were Mayor Gary Vegar, Attorney Benjamin
Goodwin (virtual), Building Official Nick Alsbury, City Administrator Rachel Shaw, City Clerk Jacqueline
Renteria, Finance Director Toni Yost, Police Sergeant Tom Forsyth, Public Works Assistant Director Scott
Coleman and Public Works Director Marty Groom.
APPROVAL OF AGENDA
City Administrator Shaw advised that Action Item 10A had been revised to include a resolution for the proposed
police station property purchase.
Motion was made by Council Member Kellogg, seconded by Council Member Mercer, to approve the agenda as
presented. PASSED 7 YES, 0 NO, 0 ABSENT.
CITIZEN PARTICIPATION
Camille Klingle, Prosser, shared updates from the Princess Theatre, including its purchase of adjacent property,
recent performances and programming, and upcoming productions and family movies. She thanked Council and
City staff for their work.
MAYOR AND CITY COUNCIL REPORTS AND COMMENTS
Council Member Licano reported on local activities, including a cherry tour, the upcoming Balloon Rally,
Council Member Becken shared that he participated in the 2026 Wine Country Classic Golf Tournament with
City staff in support of Prosser Memorial Health Foundation.
Council Member Sanchez outlined the City’s goals for the Sixth Street stormwater project, emphasizing
downtown beautification, heat reduction, and water conservation. She noted that the initial asphalt‑and‑concrete
design was estimated at roughly $660,000, while the revised design featuring a bioswale reduced costs by
approximately $120,000. After reviewing the updated plans, volunteer group members expressed concern that
eight inches of topsoil beneath a rock surface would not be sufficient to support plants without irrigation. Public
Works Director Groom explained that the existing drainage pipes must remain in place and that rock was chosen
because mulch could easily blow away; however, he clarified that planting in the area was still possible. Council
Member Becken asked about the maintenance responsibilities and associated costs for plantings. Council Member
Sanchez responded that volunteers would maintain the plants, like their work on school district property. Council
Member Mercer stated she supported adding plants, noting that she lives in the neighborhood. Council Member
Sanchez suggested inviting Prosser resident and landscape architect Miguel Orr to present examples of
stormwater‑friendly landscaping used in arid climates and to address questions regarding soil depth and long‑term
maintenance. She also asked for an update on the previously discussed framework for evaluating how City
projects align with Council goals. City Administrator Shaw reported that staff are developing strategic planning
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tools and performance measures, and that the 2027 budget presentations will show how proposed projects advance
these goals.
Council Member Jenkin reported that the Senior Center fundraiser was well attended and included dinner, silent
and live auctions, and a raise-the-paddle appeal. He also shared that he participated in planting and other
improvements at Rotary Park.
Mayor Vegar and Council recognized winners of the community logo contest held following Prosser’s
certification as a Washington Creative District. Mayor Vegar also reported that the Police Department has 13
budgeted patrol officer positions in addition to the Chief. With three vacancies, one officer in field training, and
one at the academy, eight patrol officers were currently available for patrol. He described the staffing level as
critical and said the City was working through the hiring process. He and City Administrator Shaw planned to
meet with Benton County Sheriff’s Office representatives about possible assistance and return to Council with
staffing data and proposed next steps.
CITY ADMINISTRATOR REPORTS AND COMMENTS
City Administrator Shaw announced that an open house for the Wine Country Road and OIE Highway roundabout
project will be held on October 6 from 4:30 to 5:45 p.m. She also described upcoming Wine Country Road Bridge
lighting themes for Breast Cancer Awareness Month, Red Ribbon Week, and Halloween.
She also reported that the City had been notified of anticipated Recreation and Conservation Office grants,
including $808,000 for the City Park youth obstacle challenge course and $632,000 for the Crawford Park trail
and restroom project. City matching funds will be considered when the grant agreements return to Council. She
added that the Edgar Whitehead Foundation will consider supporting shade improvements at City Park.
Additional updates included changes to Balloon Rally transportation, a vacancy on the Planning Commission
with applications open through October 23, the Downtown Halloween event scheduled for October 30, and the
courthouse centennial celebration planned for October 6.
CONSENT AGENDA
a) Claim Check Nos. 32407-32462 and Electronic Payments in the Amount of $842,008.70 for Period
Ending September 22, 2026.
b) Payroll Electronic Payments in the Amount of $16,109.63 for Period Ending September 15, 2026.
c) July 2026 Financial Statement
d) August 2026 Financial Statement
e) Meeting Minutes for August 11 and 25, 2026.
f) Meeting Minutes for September 1 and 8, 2026.
g) Prosser School District - Homecoming Public Fireworks Display Proposal
h) Resolution No. 26-1890 Prosser School District Joint Use and Exchange of Facilities Interlocal
Agreement.
i) Resolution No. 26-1891 High Visibility Enforcement (HVE) Mobilizations Grant Interlocal Agreement.
j) Resolution No. 26-1892 United States Marshals Service Memorandum of Understanding for Regional
Fugitive Task Force.
Motion was made by Council Member Sanchez, seconded by Council Member Cortes, to pull item H, the Prosser
School District Joint Use and Exchange of Facilities and Interlocal Agreement, from the Consent Agenda for
separate discussion. PASSED 7 YES, 0 NO, 0 ABSENT.
Motion was made by Council Member Sanchez, seconded by Council Member Kellogg, to approve the Consent
Agenda Items “A-G” and “I-J”. PASSED 7 YES, 0 NO, 0 ABSENT.

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Council discussed Item H, including use of the Prosser School District parking lot on Brown Street for aquatic
center overflow parking and public information and signage following execution by both parties.
Motion was made by Council Member Jenkin, seconded by Council Member Mercer to approve Resolution No.
26-1890, approving the Prosser School District Joint Use and Exchange of Facilities Interlocal Agreement.
PASSED 7 YES, 0 NO, 0 ABSENT.
DISCUSSION ITEMS
Prosser Police Station Project Progressive Design Build Update
Michael Uhlman with HLA Engineering reviewed the proposed progressive design build project for 607 5th
Street. He summarized the Phase I and Phase II environmental assessments and hazardous building materials
assessment. The assessments identified asbestos containing materials and lead-containing paint requiring
customary abatement, and an elevated sub-slab vapor result. He discussed planned ventilation and slab sealing
measures, additional evaluation, and confirmation testing. Uhlman recommended architectural and structural
assessments and a review of Police Department space needs to develop the scope and preliminary budget. Because
the project changed from new construction to renovation of the existing building, the team expects to return to
the state Project Review Committee for approval of the revised project. Council discussed the schedule and
requested that the work proceed quickly.
ACTION ITEMS
RESOLUTION NO. 26-1893 PURCHASE AND SALE AGREEMENT FOR PROPOSED POLICE
STATION PROPERTY
City Administrator Shaw presented the purchase and sale agreement for the building at 607 5th Street, for the
proposed police station. Council discussed the environmental provisions and the seller’s potential contribution
toward remediation.
Motion was made by Council Member Jenkin, seconded by Council Member Sanchez to approve Resolution No.
26-1893, authorizing the Mayor to enter into the purchase and sale agreement with the Estate of James Parker for
acquisition of the property in the amount of $502,238.81 and to execute associated documents necessary to
complete the transaction. PASSED 7 YES, 0 NO, 0 ABSENT.
FLOCK SAFETY AUTOMATED LICENSE PLATE READER (ALPR) CAMERAS CONTRACT
RENEWAL AND DIRECTION
City Administrator Shaw returned with options for the Flock Safety automated license plate reader subscription,
following Council’s September 8 discussion. Council discussed police staffing needs and funding restrictions.
Finance Director Yost explained that the equipment funding could not be applied directly to staffing, and that
other revenue sources would be considered during the budget process. Shaw stated that the City does not own the
cameras and would coordinate their removal with Flock Safety.
Motion was made and seconded to authorize the City Administrator to provide written notice of nonrenewal to
Flock Safety no later than October 15, 2026, and take the necessary steps to discontinue services when the current
subscription term expires November 14, 2026. PASSED 7 YES, 0 NO, 0 ABSENT.
DISCUSSION ITEMS
2027 Proposed Budget & Community Investment Plan Introduction
Finance Director Yost introduced the 2027 proposed budget and Community Investment Plan. Staff will present
proposed projects and spending by Council goal rather than by department, with performance measures to track
progress. She reviewed the planned hearings beginning October 6, the November hearings, and the proposed
December 1 adoption date. Council discussed printed copies, public participation, and measures for evaluating
results. Public Works Director Groom also responded to questions about the status of two private development
projects.
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ADD-ON ITEM (None)
ADJOURNMENT: There being no further business, the Regular Meeting was adjourned at 7:27 p.m.

Jacqueline Renteria, City Clerk
Date Approved: October 13, 2026

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CITY OF PROSSER WASHINGTON
CITY COUNCIL WORK SESSION
TUESDAY, OCTOBER 6, 2026
CALL TO ORDER
Mayor Vegar called the Work Session to order at 6:00 p.m. The meeting was held in Council Chambers located
at 620 Market Street, 1st Floor, and virtually.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL
Council Members Julie Mercer, Bill Jenkin, Maricela Sanchez, Carolina Licano, Steve Becken, and Anna Kellogg
were present. Council Member Felix Cortes was absent. Others in attendance were Mayor Gary Vegar, Attorney
Benjamin Goodwin (virtual), Building Official Nick Alsbury, City Administrator Rachel Shaw, City Clerk
Jacqueline Renteria, Finance Director Toni Yost, Interim Police Chief Scott Orate, and Public Works Director
Marty Groom.
APPROVAL OF AGENDA
Motion was made by Council Member Kellogg, seconded by Council Member Mercer, to approve the agenda as
presented. PASSED 6 YES, 0 NO, 1 ABSENT.
MAYOR AND CITY COUNCIL REPORTS AND COMMENTS
Council Member Kellogg reported that the Park, Recreation and Open Space (PROS) Committee met this week.
Council Member Licano reported on the Creative District Committee Meeting and logo contest, thanked
participants, and stated that an AI-generated design would not be used for the district logo.
Council Member Becken reported the passing of the longtime executive director of Community Action
Connections.
Council Member Mercer commented on the Benton County Courthouse Centennial celebration and the Alexander
Court improvements and encouraged consideration of bicycle lanes in future transportation projects.
Council Member Sanchez reported that Miguel Orr was communicating with Public Works regarding landscaping
opportunities associated with the 6th Street and Dudley Avenue project. She requested Council direction to invite
Mr. Orr to present on current stormwater management practices. A majority of Council expressed support, and
staff will coordinate a presentation with Mr. Orr.
Council Member Jenkin indicated he would provide a Senior Center update following an upcoming meeting.
Mayor Vegar reported on the Courthouse Centennial celebration and time capsule ceremony, the closing on the
PIL building for the future Police Department, upcoming negotiations with Benton County regarding 1002 Dudley
Avenue, and an upcoming task order for evaluation of the future Police Department building.
CITY ADMINISTRATOR REPORTS AND COMMENTS
City Administrator Shaw introduced Interim Police Chief Orate, who introduced newly hired Police Officer
Emmanuel Diego-Botello. Chief Orate reviewed Officer Diego-Botello’s experience and education and reported
that he would begin the Basic Law Enforcement Academy on October 28, followed by field training. Council
welcomed Officer Diego-Botello.
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City Administrator Shaw announced the October 10th Touch a Truck event at City Park, with 24 vehicles
registered. She reported that application deadlines for the Tree Committee and Planning Commission would be
extended by 30 days. Two applications had been received for six citizen positions on the Tree Committee, and no
applications had been received for the Planning Commission vacancy. She also reported that eight lodging tax
applications requested approximately $350,000, with approximately $270,000 available, and that
recommendations would follow the October 20th committee meeting.
DISCUSSION ITEMS
Wine Country Road and Old Inland Empire Highway Roundabout
Public Works Director Groom reported on the public open house held earlier that day. HLA representatives
presented the roundabout design and construction phasing. The project received approximately $2.4 million in
grant funding following review of the intersection’s collision history. Design is approximately 75 percent
complete, and County consideration of the airport right-of-way acquisition was anticipated on October 14.
The proposed four-phase construction plan would maintain Wine Country Road traffic using temporary bypass
lanes. Advertising was anticipated by the end of January 2027, with construction beginning in March, weather
permitting, and approximately 110 working days anticipated. Council discussed access for businesses and Old
Inland Empire Highway residents, detours, bicycle and pedestrian access during construction, landscaping, and
possible artwork in the roundabout. Staff stated that preliminary artwork discussions included a mustang, but no
design had been selected. Council also discussed safety concerns at Market Street and State Route 22.
Benton County Natural Hazard Mitigation Plan
Public Works Director Groom reviewed the updated multi-jurisdictional plan, which identifies hazards, evaluates
risks and vulnerabilities, and prioritizes mitigation actions through 2030. He explained that participation
maintains eligibility for federal hazard mitigation assistance. A resolution for adoption will be presented on
October 13, 2026.
Benton County Sheriff’s Office Law Enforcement Services Interlocal Agreement
City Administrator Shaw reviewed the proposed agreement to provide additional law enforcement resources
during Police Department staffing shortages. The agreement will be presented for Council consideration by
resolution on October 13, 2026. County consideration was also anticipated that day.
Proposed Amendment to PMC 6.10 Stray and Feral Cat Management
Community Service Officer Hunsaker and Building Official Alsbury reviewed revisions to the proposed
ordinance, after which the Council directed staff to remove subsection 6.10.100(C) and expressed general
agreement with the remaining language.
City Attorney Goodwin then summarized potential liability concerns associated with allowing colonies on Cityowned property and recommended against doing so, and Finance Director Yost added that the City’s insurance
provider shared similar concerns, noting that supervision by existing City staff would not extend coverage to
volunteers as previously discussed.
The Council discussed transitioning away from allowing colonies on City property, agreeing that cats should not
remain there long-term but emphasizing the need for a clear plan and timeline before taking any final steps.
Members expressed varying views on the duration and structure of that transition. Council Member Jenkin
suggested monitoring colonies for three years, while others favored setting a defined endpoint, such as 2027. No
removal deadline was established, and discussion also included preventing animal abandonment, potential use of
cameras, and unresolved questions about state registration, insurance, and agreement requirements for
organizations assisting during the transition.

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Council Members also referenced a proposed memorandum of understanding submitted directly by community
representatives, which staff had not yet reviewed. Staff will evaluate that document, further examine registration
and insurance requirements, and return with revisions to the ordinance, which now removes all references to
euthanasia, for additional Council consideration.
Council Member Sanchez noted she could not commit without understanding the specific details of the transition
plan. Overall, the general consensus was that cats should ultimately be removed from City property, but only after
the City develops a clear plan and timeline, with insurance considerations and transition logistics still requiring
further review.
PUBLIC HEARING:
2027 Revenue Sources
At 7:48 p.m., Mayor Vegar recessed the Work Session of the Prosser City Council to conduct a Public Hearing
regarding 2027 revenue resources. Mayor Vegar called for public comment, Miguel Orr recommended
considering tiered water rates based on usage to distinguish basic household needs from higher consumption and
offered to provide a policy example from Tucson. Finance Director Yost stated that utility rates and connection
fees would be discussed in greater detail on November 3. She reviewed the proposed approximately $38.9 million
budget, including approximately $7.7 million in the General Fund, major revenue sources, restrictions on use of
funds, reserves, proposed utility adjustments, and the role of grants and partnerships. Council requested historical
utility rate increase information for future discussion. Staff reviewed the remaining budget schedule, including
hearings on November 3 and November 24 and planned adoption on December 1. Mayor Vegar closed the revenue
sources hearing. At 8:03 p.m., Mayor Vegar closed the Public Hearing and reconvened the Regular Meeting.
2027 Proposed Budget Hearing # 1 (Goal #1: Livability & Quality of Life)
At 8:04 p.m., Mayor Vegar recessed the Work Session of the Prosser City Council to conduct a Public Hearing
regarding the 2027 proposed budget. Finance Director Yost presented Goal #1: Livability and Quality of Life,
using the new goal-based budget format. Approximately $2.3 million in proposed investments were associated
with this goal, including park projects, a full-time recreation assistant, Community Center improvements, park
security and mobile abatement cameras, a pet microchip scanning station, and design work for pedestrian
connections to Vintner’s Village.
Council and staff discussed recreation partnerships, pool maintenance, Sylvan Stage lighting, City Park
playground shade, Community Center improvements, potential Port of Benton participation in pedestrian
connections, nuisance code improvements, and performance measures. Staff clarified that the proposed Vintner’s
Village funding was for design rather than construction and that the proposed $50,000 park camera investment
would complete existing security camera work rather than solely address cats.
Council Member Sanchez requested consideration of tree planting, tree canopy restoration, and measurable shade
goals, including opportunities associated with current street projects. Staff discussed the role of the new Tree
Committee and stated that additional information would be provided. Council also expressed concern regarding
utility rate impacts on local businesses. At 8:31 p.m., Mayor Vegar closed the Public Hearing and reconvened the
Regular Meeting.
After initially closing the hearing, Mayor Vegar reopened the hearing to receive additional testimony at 8:32 p.m.
by Miguel Orr who shared that he supported the use of performance measures, supported proceeding with the
playground shade project, and recommended a specific budget allocation for planting and replacing trees. Mayor
Vegar closed the hearing at 8:34 p.m. and reconvened the work session.
EXECUTIVE SESSION:
RCW 42.30.140(4)(b)

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At 8:37 p.m., Mayor Vegar recessed the Work Session of the Prosser City Council to hold an Executive Session
pursuant to RCW 42.30.140(4)(b). The session was expected to last 15 minutes and was to include Mayor and
Council Members, City Attorney, City Administrator, City Clerk, and Finance Director.
ADJOURNMENT: There being no further business, the Work Session was adjourned at 8:54 p.m.

Jacqueline Renteria, City Clerk
Date Approved: October 13, 2026

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Agenda Item Title: The Wesley Group Labor and Human Resources Support Service
Agreement.
Meeting Date: 10/13/2026
Department: Finance
Item Category: Agreement/Contract
Council Goal: Goal #2: Financial Sustainability
Goal #5: Operational Excellence & Communication
Fiscal Impact:
$9,600 per year (or $800 a month) plus $100 per hour for support.
Approvals:
Toni Yost
Toni Yost
Benjamin Goodwin
Rachel Shaw
Attachments:
1.
Agreement
Summary Statement:
City staff recommend continuation of the service agreement with The Wesley Group as the firm has provided critical
support to the city for over 30 years.

Recommended Action/Suggested Motion:
Motion to approve the service agreement with The Wesley Group for the term of November 1, 2026 through October
31, 2027, for labor and human resources support.

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Agenda Item Title: Special Event Permit for the Downtown Trick-or-Treat event on October
30, 2026.
Meeting Date: 10/13/2026
Department: Recreation
Item Category: Consent Agenda Item
Council Goal: Goal #1: Livability & Quality of Life

Fiscal Impact:
N/A
Approvals:
Kathya Martinez
Rachel Shaw
Attachments:
1.
Application
Summary Statement:
The City received a Special Event Permit Application for the Downtown Trick-or-Treat event scheduled for Friday,
October 30, 2026, in Downtown Prosser. This annual community event is organized by Historic Downtown Prosser
(HDP) and local downtown businesses. The event provides a safe and family-friendly environment for children and
families to celebrate Halloween by trick-or-treating at participating businesses. The event typically draws over 1,000
participants and is well-supported by the community. Event hours are from 4:00 PM to 6:00 PM. The applicant is
requesting temporary street closures in the downtown area to ensure pedestrian safety during the event. The City of
Prosser is a sponsor of this event.

Recommended Action/Suggested Motion:
Motion to approve the Special Event Permit for the Downtown Trick-or-Treat event on October 30, 2026, as
submitted by the Historic Downtown Prosser Association.

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Agenda Item Title: Resolution No. 26-_____ Benton County Multi-Jurisdictional All Hazard
Mitigation Plan.
Meeting Date: 10/13/2026
Department: Public Works
Item Category: Resolution
Council Goal: Goal #1: Livability & Quality of Life
Goal #4: Infrastructure & Transportation
Fiscal Impact:

Approvals:
Marty Groom
Toni Yost
Benjamin Goodwin
Rachel Shaw
Attachments:
1.
Resolution
Summary Statement:
The Benton County Multi-Jurisdictional All Hazard Mitigation Plan was presented and discussed with Council at the
October 6th Council Work Session. The plan is created to protect the health, safety and economic interests of
residents by reducing the impacts of natural hazards through mitigation planning, awareness and implementation of
mitigation alternatives. City staff has participated in the development of the Natural Hazard Mitigation Plan.
There were no recommended changes proposed by Council at the October 6th Council Work session. Staff
recommends adopting the Multi-Jurisdictional All Hazard Plan.

Recommended Action/Suggested Motion:
Motion to adopt Resolution No. 26-_____ adopting the Benton County Multi-Jurisdictional All Hazard Mitigation Plan
contingent upon FEMA approval.

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CITY OF PROSSER, WASHINGTON
RESOLUTION NO. 26-_____
A RESOLUTION OF THE CITY OF PROSSER DECLARING SUPPORT
AND ADOPTION OF THE BENTON COUNTY NATURAL HAZARD
MITIGATION PLAN.
WHEREAS, a Hazard Mitigation Plan (HMP) is created to protect the health, safety and
economic interests of residents by reducing the impacts of natural hazards through mitigation
planning, awareness and implementation of mitigation alternatives; and
WHEREAS, Prosser City Staff has participated in the development of the Benton County
Natural Hazard Mitigation Plan; and
WHEREAS, the Benton County Natural Hazard Mitigation Plan will be utilized as
guidance for city mitigation planning, as related to mitigation projects and other purposes, as
deemed appropriate by the City Council of Prosser; and
WHEREAS, the City intends to consider and incorporate applicable Benton County
Natural Hazard Mitigation Plan community risk assessments and mitigation strategies to address
hazard conditions as new policies, plans and projects are evaluated;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Prosser
does hereby adopt, support and will facilitate the Benton County Natural Hazard Mitigation Plan.
ADOPTED by the City Council of the City of Prosser and APPROVED by the Mayor of
the City of Prosser this 13th day of October, 2026.

_____________________________
MAYOR GARY VEGAR
ATTEST:
______________________________
JACQUELINE RENTERIA, CITY CLERK
APPROVED AS TO FORM:
_____________________________
BENJAMIN GOODWIN, CITY ATTORNEY

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Agenda Item Title: Resolution No. 26-_____ Benton County Sheriff's Office Law
Enforcement Services Interlocal Agreement.
Meeting Date: 10/13/2026
Department: Administration
Item Category: Consent Agenda Item
Council Goal: Goal #1: Livability & Quality of Life
Goal #5: Operational Excellence & Communication
Fiscal Impact:

Approvals:
Rachel Shaw
Toni Yost
Benjamin Goodwin
Rachel Shaw
Attachments:
1.
Agreement
2.
Resolution
Summary Statement:
At the October 6, 2026, City Council Work Session, City Administrator Shaw briefed the Council on the attached
Interlocal Agreement and advised that she and Mayor Vegar met with Benton County Sheriff Mike Clark and
Undersheriff Jon Law on the logistics of the agreement to address the identified staffing shortages within the
Prosser Police Department.
The proposed Interlocal Agreement with Benton County will allow the Benton County Sheriff’s Office to provide law
enforcement services within the City of Prosser on an as-needed basis when requested by the City, and provide
additional flexibility to supplement staffing when needed. Services may include patrol, investigation, crime
deterrence, transportation, and other law enforcement support. The City will compensate Benton County at the
individual deputy’s overtime rate, plus a 5% administrative fee. The proposed agreement will remain in effect
through December 31, 2028.
Per Council's direction, this item is being brought forward for Council's consideration of action.

Recommended Action/Suggested Motion:
Motion to adopt Resolution No. 26-______ approving the Interlocal Agreement with Benton County to provide
additional law enforcement services for the Police Department.

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LAW ENFORCEMENT SERVICES INTERLOCAL AGREEMENT

THIS INTERLOCAL AGREEMENT BETWEEN BENTON COUNTY AND THE CITY
OF PROSSER RELATING TO LAW ENFORCEMENT SERVICES (the “Agreement”) is made
and entered into by and between BENTON COUNTY, a political subdivision of the State of
Washington (hereinafter “County”) and the CITY OF PROSSER, WASHINGTON, a municipal
corporation (hereinafter “City”), in accordance with the Interlocal Cooperation Act, Chapter 39.34
RCW.
WHEREAS, the City's geographical boundaries lie entirely within the County; and
WHEREAS, the City possesses the power, legal authority and responsibility to provide
law enforcement services to the citizens within its boundaries; and
WHEREAS, the County has the power and legal authority to extend those law
enforcement services into the geographical area of the City; and
WHEREAS, Chapter 39.34 RCW authorizes two or more public entities to contract with
each other to perform functions that each may individually perform; and
WHEREAS, the City desires to enter into an agreement with the County whereby the County will
provide as needed law enforcement services to the City and its inhabitants; and
WHEREAS, the County agrees to render such as needed law enforcement services.
NOW THEREFORE, in consideration of the covenants, conditions, performances, and
promises contained herein, the parties agree as follows:

1. Description of Services: Pursuant to the provisions of RCW 10.93.070(1), written consent
ishereby given by the undersigned City Chief of Police to enforce traffic and criminal laws of
the State of Washington and the traffic and criminal Ordinances of the City of Prosser within
the territorial jurisdiction of the City of Prosser. The County, by and through the Benton
County Sheriff’s Department, shall provide police protection and law enforcement services on
an as needed basis within the city limits of the City of Prosser on behalf of the City. The County
shall provide police protection and law enforcement services when requested, of any and all
violations of the Revised Code of Washington and Ordinances of the City of Prosser, including

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investigation services, apprehension services, as well as serving as a deterrent and prevention
against criminal activity. The City will take action as necessary to commission the deputies
providing services in accordance with this agreement as a Prosser Police Officer so that the
deputy may enforce state and local laws as well as City Ordinances. For the avoidance of
doubt, the services provided under this agreement shall strictly exclude the enforcement of
civil, administrative, and non-criminal ordinances, including but not limited to building,
zoning, health, and property maintenance codes. All criminal charges shall be filed as City of
Prosser charges. All civil infractions shall be filed as City of Prosser citations. Prior to the
County providing law enforcement services, the City shall provide the County representative
set forth in Section 9 with a list of dates and times for which services are requested. This notice
shall be provided by email at least 7 days prior to the actual date of requested work to the email
address set forth in Section 9. Benton County Sheriff’s deputies will then sign up for dates they
are available to work and provide notice to the City representative. The County may refuse to
provide services at the request of the City at any time for any reason at its sole discretion. These
as needed services shall include but not be limited to the following:
a. Provide general police services consisting of patrol and investigation and all auxiliary
and technical services now provided or available to the Sheriff’s Department in support
of patrol and investigation, for the investigation, detection, and deterrence of crime;
b. Provide all necessary support, personnel, transportation, and supplies reasonably
necessary to maintain the police protection and law enforcement in the City. These
services may include supervisory personnel, investigative personnel, and K-9 units, ;
and
c. Provide for the investigation, apprehension, and transportation of individuals to the
Benton County Jail. The cost of confinement for these individuals shall be paid in
accordance with the parties Agreement for use of Jail Services. If a deputy arrests a
defendant on a non-Prosser charge for any reason, then the time spent by the deputy
on that non-Prosser charge shall not be billed to the City.
d.

Deputies performing duties under this agreement will fall under the supervision,
direction, and control of County Sheriff’s Office supervisory personnel.

e. Except for good cause, deputies shall appear for all Benton County District Court
hearings as subpoenaed by the Prosser City Attorney.
f.

Services shall not include when deputies respond to assist in a Prosser investigation in
response to a call pursuant to a mutual aid agreement.

2. Payment for Services:
a. Hourly Rate. The City shall pay the County at the individual deputy overtime rate for
the particular deputy performing work for City. In addition, every monthly invoice will
include a 5% administration fee on the amount due to cover the costs of ancillary
expenses associated with services performed including but not limited to processing

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monthly billings, fuel, vehicle mileage, etc. Account balances overdue 30 days or more
will be subject to a service charge of 1% per month (12% per annum). Should it become
necessary, all collection costs will be paid by the City.

b.

a. Billing and Modification. The County shall bill the City within 30 days after the
close of each calendar month for the hours performed for the law enforcement
services provided during that month. The City shall pay for the services within 30
days after the date of that billing. The County will provide support for hours billed
and other reasonably required supporting documentation requested by the City’s
Finance Director.

3. Term: This Agreement shall take full force and effect upon signature of all parties and shall
expire December 31, 2028.
4. Liability: City agrees that it will protect, save, defend, hold harmless and indemnify County,
its employees, volunteers, officers and agents from any and all demands, claims, judgments, or
liability for injury, loss or damage arising as a result of County’s obligations and
responsibilities under this Agreement, including accidents, property damage, personal injury
or death, false arrest, civil rights actions, or other occurrences that arise out of the acts or failure
to act of County’s employees, volunteers, officers and agents.
5.

Relationship of Parties: The County, by the Benton County Sheriff’s Office, shall act as an
independent contractor. All persons employed by the County and providing law enforcement
services to the City shall be County officers or employees, and control, standards of
performance, discipline and all other aspects of performance shall be governed entirely by the
County. All liability for salaries, wages, and other compensation, injury, sickness or liability
to the public for intentional or negligent acts or any other liability arising from performance of
the law enforcement services hereunder, shall be that of the County.

6. Full Agreement: This Agreement is intended to express the entire agreement of the parties,
and supersedes the parties’ prior agreement for these services. This Agreement may not be
altered or modified in any way unless such modification is reduced to writing, mutually agreed
upon and signed by both parties, and affixed to this original Agreement. If any provision of
this Agreement is held invalid by a court of competent jurisdiction, the invalidity shall not
affect other provisions or applications of this Agreement that can be given affect without the
invalid provision or application.
7. General Provisions: For the purpose of this Agreement, time is of the essence. Unless
otherwise provided herein, should any dispute arise concerning the enforcement, interpretation,
or breach of this Agreement, the parties shall first meet in a good faith effort to resolve the
dispute. In the event the dispute cannot be resolved by agreement of the parties or by mediation,
the dispute shall be resolved by binding arbitration pursuant to RCW 7.04A, as amended, and
the Mandatory Rules of Arbitration (MAR). Venue shall be placed in Benton County,
Washington; the laws of the State of Washington shall apply; and the prevailing party shall be
entitled to its reasonable attorney fees and costs. .

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8. Interlocal Cooperation Act Provisions:
All vehicles, equipment, inventory and any
improvement thereon or fixtures purchased by County, shall remain the sole property of
County. All vehicles, equipment, inventory and any improvements thereto and non-fixture
improvements to the premises purchased by City, shall remain the sole property of City. All
Benton County personnel utilized in the fulfillment of this Agreement shall be solely within
the supervision, direction and control of Benton County and shall not be construed as "loan
servants" or employees of City. The Benton County Sheriff shall be designated as the
Administrator of this Interlocal Agreement.
No independent special budget or funds are anticipated, nor shall be created without the prior
written agreement of the parties. It is not intended that a separate legal entity be established to
conduct this cooperative undertaking, nor is the acquiring, holding, or disposing of real or
personal property other than as specifically provided within the terms of this Agreement.
A copy of this Agreement shall be filed with the Benton County Auditor's office or posted on
the City’s or County’s website as required by RCW 39.34.040.
CONTRACT REPRESENTATIVES

Each party to this Agreement shall have an agreement representative. Each party may change
its representative upon providing written notice to the other party. The parties' representatives
are as follows:

For CITY:

City Administrator Rachel Shaw
620 Market Street, 1st Floor
Prosser, WA 99350
509-786-2332

For COUNTY:

Undersheriff Jon Law
7122 W. Okanogan Pl. Bldg. B
Kennewick WA 99336
509-783-1451 ext.

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Date: _____________________

Date: _____________________

BENTON COUNTY

CITY OF PROSSER

___________________________
Michael Alvarez, Chairman

___________________________
Gary Vegar, Mayor

___________________________
Will McCay, Pro-Tem

____________________________
Jacqueline Renteria , City Clerk

___________________________
Jerome Delvin, Member
___________________________
Amanda Pearson, Clerk of the Board
REVIEWED AND APPROVED:

REVIEWED AND APPROVED:

____________________________
Michael Clark, Benton County Sheriff

______________________________
Scott Orate, Interim Police Chief

APPROVED AS TO FORM:

APPROVED AS TO FORM:

____________________________
Jeff Aultman,DPA

____________________________
Benjamin Goodwin,
City Attorney

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CITY OF PROSSER, WASHINGTON
RESOLUTION NO. 26-___
A RESOLUTION OF THE CITY COUNCIL APPROVING AN
INTERLOCAL COOPERATIVE AGREEMENT BETWEEN THE CITY
OF PROSSER AND BENTON COUNTY REGARDING LAW
ENFORCEMENT SERVICES
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Prosser
that:
Section 1. Approval of Agreement. The City Council hereby approves the Law Enforcement
Services Interlocal Agreement between Benton County and the City of Prosser for the provision
of as-needed law enforcement services within the City of Prosser, substantially in the form
presented to the City Council.
Section 2. Authorization to Execute. The Mayor is hereby authorized to execute the Interlocal
Agreement on behalf of the City of Prosser.
Section 3. Implementation. The appropriate City officials are authorized to take such
administrative actions as may be necessary to implement the Agreement in accordance with its
terms.
Section 4. Effective Date. This Resolution shall take effect and be in full force upon its passage
and adoption.
The City of Prosser, as a participating agency, approves the Interlocal Agreement
Regarding Law Enforcement Services with Benton County, a copy of which is attached to this
Resolution, and that the Mayor is authorized to execute the Agreement on behalf of the City.
ADOPTED by the City Council of the City of Prosser and APPROVED by the Mayor
of the City of Prosser this 13th day of October, 2026.
____________________________________
MAYOR GARY VEGAR
ATTEST:
____________________________________
JACQUELINE RENTERIA, CITY CLERK
APPROVED AS TO FORM:
____________________________________
BENJAMIN GOODWIN, CITY ATTORNEY

Page 49 of 69

Agenda Item Title: Bridge Lighting Request - Red Ribbon Week (Rachel Shaw, City
Administrator)
Meeting Date: 10/13/2026
Department: Administration
Item Category: Action Item
Council Goal: Goal #1: Livability & Quality of Life

Fiscal Impact:
N/A
Approvals:
Rachel Shaw
Toni Yost
Benjamin Goodwin
Rachel Shaw
Attachments:
None
Summary Statement:
Brittany Aguilar, representing the Prosser THRIVE Coalition, has requested that the City illuminate the Wine Country
Road bridge lights in red from October 23–31, 2026, in recognition of Red Ribbon Week. The red lighting is intended
to raise awareness around substance-use prevention and demonstrate support for individuals, families, and
organizations working to promote healthy, drug-free lifestyles.

Recommended Action/Suggested Motion:
Motion to approve the request to illuminate the Wine Country Road bridge lights in red from October 23-31, 2026, in
recognition of Red Ribbon Week.

Page 50 of 69

Agenda Item Title: 2027 Budget Review - Goal #2: Financial Sustainability (Toni Yost,
Finance Director)
Meeting Date: 10/13/2026
Department: Finance
Item Category: Discussion Item
Council Goal: Goal #1: Livability & Quality of Life
Goal #2: Financial Sustainability
Goal #3: Promote Economic Development & Jobs
Goal #4: Infrastructure & Transportation
Goal #5: Operational Excellence & Communication
Fiscal Impact:

Approvals:
Toni Yost
Toni Yost
Benjamin Goodwin
Rachel Shaw
Attachments:
1.
Presentation
Summary Statement:
This is the continuation of Council's goal-by-goal review of the 2027 Proposed Budget & Community Investment
Plan.
At the October 6th City Council Work Session, staff reviewed the City's revenue sources: where the City's money
comes from, which revenues are restricted to specific funds or purposes, and the outlook that frames the 2027
budget. At the same meeting, Council reviewed Goal #1, Livability & Quality of Life, and how the Proposed Budget
invests in parks, recreation, public safety, and community amenities.
Tonight's presentation turns to Goal #2, Financial Sustainability. The question for this goal is whether each
budget decision improves long-term financial stability, cost predictability, or the City's ability to maintain
services over time. Highlights include:
• Proposed investments: $817,500 in listed investments, including $585,000 in utility and infrastructure
reserve funding, $202,500 for vehicle replacement, $20,000 for grant writing support, and $10,000 for IT
replacement.
• Reserve status: Every fund family except garbage meets the City's 12.5% contingency and three-month
operating cash policies. No utility has a rate stabilization reserve yet, a combined gap of about $1.96 million.
Water and sewer reserves will also help fund more than $18 million in planned capital projects over the next
five years.
• Rates and fees: Water (8%), sewer (8%), and irrigation (5%) rate adjustments are under review, with an
estimated average residential impact of $9.88 per month. Council will discuss utility rates further on
November 3.
• Growth paying for growth: Reviews of utility connection fees and park impact fees. From 2015 to 2025,
connection fees recovered only about 3% of water and 9.5% of sewer capital costs. Any fee changes will
return to Council for action.
• Outside funding: $9.8 million in grants, loans, and partner funding is supporting seven active projects.
• Accountability: Nine performance measures will track Goal #2 results, with 2027 serving as the baseline
year.

Staff is not requesting action tonight. Staff welcomes Council's questions and requests for additional information.

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Goal #3, Promote Economic Development & Jobs, will be presented on October 27.

Recommended Action/Suggested Motion:
Review and provide staff with feedback.

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2027 PROPOSED BUDGET &

Community Investment Plan

2027 PROPOSED BUDGET
& Community Investment Plan

GOAL #2

Financial Sustainability
How the 2027 Proposed Budget supports stable services, predictable costs, and long-term planning.

October 13th

City of Prosser, Washington

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Path to Progress
BUDGET NAVIGATION

OCT 13th

1

Where are we?

Review — Goal #2, Financial Sustainability

2

Why is this before Council
tonight?

Show how the 2027 Proposed Budget supports Goal #2, Financial Sustainability.

3

What does staff need from
Council?

Questions — no motion requested tonight; Feedback – what additional information
can staff provide.

4

What happens next?

Next Meeting: October 27th Goal #3, Promote Economic Development & Jobs

City of Prosser, Washington

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

The Goal #2 budget question
Does this decision improve long-term financial stability, cost
predictability, or the City's ability to maintain services over time?

Stable

Predictable

Fair

Sustainable

Reserves, fund balances, and
one-time costs are planned, not
accidental.

Rates and fees are reviewed
before problems become
emergencies.

Costs are shared between users,
ratepayers, developers, and
grants.

Today's budget protects the City's
ability to maintain services
tomorrow.

Financial sustainability is not just “spending less.” It means keeping services reliable, costs
understandable, and future obligations visible.

City of Prosser, Washington

02

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Goal #2 is how the budget holds together
It shows up in financial planning, utility rates, reserves, equipment replacement, grants, and cost-ofservice decisions.

Goal → Investment → Work → Community Impact
Financial planning
Multi-year projections, budget-vs-actual tracking, and fund balance policies.

Cost recovery
Rates, fees, connection fees, and impact fees reviewed regularly.

Reserves & replacement
Vehicle, IT, and capital reserves prepare for known costs.

Outside funding
Grant writing and partner funding stretch local dollars.

Planning Before Pressure
City of Prosser, Washington

03

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Key terms worth knowing
Plain-language definitions for the financial terms used in this
presentation.
Reserve

Fund balance

Rate stabilization

Connection & impact fees

Money intentionally set aside for
a known future need or an
emergency.

Enough cash on hand to keep
services running between
revenue collections.

Setting aside a small amount now
to reduce future rate shocks.

One-time charges on new
development that help pay for the
added system and park capacity
growth requires.

Also used: CPI — Consumer Price Index, the standard inflation measure.

Debt service — scheduled payments on money the City has borrowed.

Example: the 12.5% General Fund reserve on a $7.7M operating budget is roughly $960,000 — about six
weeks of everyday City operations.

City of Prosser, Washington

04

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

What is proposed for Goal #2?
The Goal #2 section lists financial tools and investments that support long-term stability.

$817,500

$585,000

Sum of the 4 amounts listed

Reserve funding

$202,500

$20,000

Vehicle reserve

Grant writing
Support to seek outside funding.

$10,000

Also included

IT reserve

Utility rates • connection fees • park impact
fees • fund balances • capital facility plans

Regular replacement of vehicles and
heavy equipment.

Future software and hardware needs.

City of Prosser, Washington

Future systems, debt service,
emergency needs.

05

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Rates and fees: predictable, not reactive
Regular reviews help keep services reliable while avoiding larger, surprise adjustments later.

8%

Water rate (under review)
Operations, maintenance, future system improvements, and
reliable service.

$9.88
Avg. home / month

8%

Sewer rate (under review)

5%

Irrigation rate (under review)

Treatment, maintenance, regulatory requirements, debt, and
infrastructure.

Operate the irrigation system and prepare for future repair
needs.

Est. increase incl.
garbage. Businesses
vary by meter size &
usage.

November 3rd
Council utility rate
discussion — open to
the public.

Why it matters: smaller, planned adjustments — and future infrastructure needs visible early — let
households and businesses, including major utility customers, plan ahead.

City of Prosser, Washington

06

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Reserves are the City’s financial guardrails
The proposed budget keeps key reserves and fund balances tied to adopted policies and planned
needs.

12.5%

ADOPTED POLICY

3 months ADOPTED POLICY

Operating reserves

Fund balance target

General, Street, Water, and Sewer
reserves at or above policy targets.

Funds maintain operating cash
needed for stability.

2%

$585K

PROPOSED ANNUAL

PROPOSED 2027

Rate stabilization

Reserve funding

Utility-rate revenue contribution
builds a cushion for ratepayers.

Future systems, debt service, and
emergency readiness.

Built for stability

Built for accountability

Avoid sudden cuts, emergency
borrowing, or delayed
maintenance.

Explain what money is
reserved for and why.

Reserves are not idle savings. They are set aside for planned work, including more than $18M in water and
sewer projects over the next five years.
City of Prosser, Washington

07

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Reserve status by fund family
Are reserves where policy says they should be? Policy tests use the FY2025 Fund Balance & Reserve Review (balances as of 1/1/26); reserve balances
are 2027 year-end estimates from the Proposed Budget.
Contingency reserve

Operating cash

Rate stabilization

$3.67M General reserve, parks, vehicle, IT

Met

Met

Not applicable

Street

$460K Street reserve, vehicle

Met

Met

Not applicable

Water

$2.12M Facilities, vehicle, bond reserves

Met

Met

Not met ($678K short)

Irrigation

$357K Irrigation reserve (Water family)

Not tested

Not tested

Not met ($134K short)

Sewer

$3.20M Facilities, vehicle, bond reserve

Met

Met

Not met ($744K short)

Garbage

$51K Vehicle reserve only

None yet ($285K needed)

Below ($262K short)

Not met ($406K short)

Fund family

Reserve funds — 2027 est. year-end

General Fund

12.5% of operating

3 months on hand

25% of rate revenue

Bottom line: every fund family except Garbage meets its contingency and operating-cash targets. No utility has a rate stabilization reserve yet ($1.96M
combined gap). The proposed 2% annual contribution begins building it.
Planned use: these reserves will help fund planned projects. Water: reservoir rehabilitation and a new transmission main. Sewer: trunk main replacement and
headworks solids improvements. Together, more than $18M in capital needs over the next five years.
Residents: think of these as the City’s savings accounts. Green means the account meets its policy target; red shows where it is still catching up.
City of Prosser, Washington

08

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Replacing equipment before it becomes an emergency
Planned reserves spread known replacement costs over time.

$202,500

$10,000

Vehicle reserve

IT reserve

Dedicated transfers support future
equipment and vehicle replacement.

Plans for future growth or replacement of
key software and hardware.

One-time costs with one-time money
Vehicles, equipment, and facility repairs are funded from one-time
budget capacity instead of being added to ongoing operating costs.

Community impact: fewer emergency purchases, fewer service disruptions, and a clearer long-term
replacement plan.

City of Prosser, Washington

09

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Growth should help pay for growth
Goal #2 connects rates, connection fees, impact fees, and capital planning so future costs are
shared more fairly.

Utility connection fee review
Step-by-step increases, then annual inflation (CPI) adjustments, so
new development helps pay for water and sewer capacity.

Park impact fee review
Step-by-step increases, then annual inflation (CPI) adjustments, so
parks keep pace as the community grows.

Capital facility + system plan updates
Plans necessary to support strategic improvements and future
project decisions.

Planning target: 50/50 ratepayer / development share of capital
costs.
Predictable, not just higher: a clear, consistent method so developers and contractors know expected costs earlier in a project. These are reviews only —
any fee change returns to Council for action at a public meeting.
City of Prosser, Washington

10

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Outside funding stretches local dollars
Financial sustainability also means using grants and partnerships before committing City funds.

$20,000

3 / quarter

Grant writing support

Funding applications

Supports funding applications for
needed projects and programs.

Target for City projects and programs.

$9.8M in outside funding across these 7 projects
Awarded/active grants, loans, and partner funding — examples total $9.819M.
Amount

Project

Funding source

$2.375M
$2.5M
$1.5M
$920K
$1.3M
$282K
$942K

OIE/WCR Roundabout
Zone 3 Water Reservoir
Sewer Plant Headworks
ASR Water Storage Study
Bennett Sewer/Lift Stations
Byron Road
City Park and Crawford Projects

WA State DOT
State Commerce loan
State Commerce loan
WA Dept. of Ecology
RCCF + partners
Federal STBG & TAP
State RCO grant

See p. 27 of the Proposed Budget • Partners: ask about co-applying

City of Prosser, Washington

11

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

How we will know Goal #2 is working
2027 is Prosser’s first formal performance-measurement year. Targets show what we intend to accomplish; baselines set the starting point for future
comparison.
Measure

Type

2027 Target

Funds meeting fund-balance requirements

Target

100% compliance

Reserves meeting adopted policies

Target

100% compliance

Actual expenditures vs. budget

Target

Within 5%

Utility rate stabilization contribution

Target

Make planned contribution

Vehicle/equipment replacements

Target

Complete 2027 replacements

Grant applications submitted

Target

3 per quarter

Rates and fees reviewed

Target

Complete scheduled reviews

Multi-year financial forecast

Target

Complete/update forecast

Outside funding secured

Baseline

Establish annual amount awarded

SO WHAT? Is the City better prepared to manage future costs and avoid emergency financial decisions?
At year-end: we will report what we invested, what we did, what changed, and what we learned. 2027 becomes the baseline for measuring improvement
in 2028 and beyond.
City of Prosser, Washington

12

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

What Financial Sustainability Means for You
Residents

Smaller, planned rate changes instead of sudden jumps (about $9.88/month for an average home) and
services that keep running. See Slides 04, 06

Small Businesses

Fewer surprise cost changes and earlier notice of what is coming. Utility impacts vary by meter size and
usage. See Slide 06

Developers &
Contractors

A clear, consistent method for connection and park impact fees, known earlier in a project, plus $9.8M
in funded public projects ahead. See Slides 10, 11

Council

Community Partners

Adopted policy and proposed actions are labeled separately, and nine measures create a year-end
scorecard for today-vs-tomorrow tradeoffs. See Slides 07, 08, 12

Dedicated grant-writing support and a 3-per-quarter application target mean more chances to team up
on shared projects. See Slide 11
One plan, five vantage points: reliable services, visible future costs, and gradual change.

City of Prosser, Washington

13

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

How to follow along and weigh in
GET INVOLVED

WHAT YOU CAN DO

1

Read the plan

2027 Proposed Budget & Community Investment Plan — Goal #2 section; project
funding detail on page 27.

2

Come to a meeting

Oct 27: Goal #3, Economic Development & Jobs • Nov 3: Utility rate discussion.
Council meetings are open to the public.

3

Ask about your costs

Businesses & developers: contact City staff with questions about utility rates,
connection fees, or park impact fees.

4

Partner with us

Community organizations: talk with staff early about joint grant applications, letters
of support, and shared projects.

City of Prosser, Washington

14

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2027 PROPOSED BUDGET & COMMUNITY INVESTMENT PLAN

Goal #2 Impact Snapshot
Planning today so services and infrastructure remain affordable and reliable tomorrow.

$817,500
total of the 4 listed amounts

PROPOSED GOAL #2 INVESTMENTS

Utility & Infrastructure Reserve Funding

$585,000

Vehicle Replacement Reserve

$202,500

Grant Writing Support

$20,000

IT Replacement Reserve

$10,000

Multi-Year Financial Forecasting
Water, Sewer & Irrigation Rate Review
Utility Connection & Park Impact Fee Reviews
Capital Facilities and System Planning
Fund Balance & Rate Stabilization Reserves

Result: healthier reserves, more predictable costs, and better long-term planning.

Next: Goal #3 Promote Economic
Development & Jobs
City of Prosser, Washington

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