On the agenda: Farmville Town Council - Regular Meeting — Flock camera (Oct 14)

Town of Farmville
Town Council
October 14, 2026 at 6:00 PM
Council Chamber of the Town Hall
116 North Main Street, Farmville, VA

AGENDA
1.

Call to Order

2.

Roll Call

3.

Invocation

4.

Pledge of Allegiance

5.

Adoption of Agenda

6.

Declaration of Personal Interest

7.

Presentation of Proclamation
a.

Proclamation in Recognition of the Longwood Garden Club 100th Year Anniversary

8.

Update by Prince Edward County School Superintendent

9.

Public Hearing
a.

Public Hearing - Ordinance No. 249 - to amend the Official Zoning Map to rezone parcel
numbers 110AW2 1 and 110AW2 2 from B-3 Highway Commercial to R-2 Medium Density
Residential. Parcel number 110AW2 2 is located at 829 Early Street, parcel number
110AW 2 1 is a vacant lot to the right of 829 Early Street.

b.

Public Hearing - Resolution No. 2026-10-01 - Transfer of Funds within the General Fund
and Street Maintenance Fund - This resolution authorizes FY26 transfers of $575,000.00
within the General Fund and $170,439.00 within the Street Maintenance Fund to address
departmental funding deficiencies. These transfers reallocate existing appropriations
within each fund.

c.

Public Hearing - Resolution No. 2026-10-02 - Carryforward of Unencumbered Funds from
FY26 to FY27 - This resolution authorizes the carryforward of $17,077,229.41 in
unencumbered funds from the Fiscal Year 2026 budget to the Fiscal Year 2027 budget for
projects previously approved by Council but not yet completed.

d.

Public Hearing - Resolution No. 2026-10-03 - Carryforward of Encumbered Funds from
FY26 to FY27 - This resolution authorizes the carryforward of $365,334.64 in encumbered
amounts from the Fiscal Year 2026 budget to the Fiscal Year 2027 budget for items
ordered but not received or invoiced by June 30, 2026.

10. Public Comment Period
11. Consent Agenda
a.

Draft Minutes of the 2026-09-09 Regular Council Meeting and the 2026-09-23 Special
Meeting

12. Finance Report

Page 1 of 40

a.

September 2026 Finance Report

13. Old Business
14. New Business
a.

Request Adoption of Ordinance No. 249 - to amend the Official Zoning Map to rezone
parcel numbers 110AW2 1 and 110AW2 2 from B-3 Highway Commercial to R-2 Medium
Density Residential. Parcel number 110AW2 2 is located at 829 Early Street, parcel
number 110AW 2 1 is a vacant lot to the right of 829 Early Street

b.

Request Adoption of Resolution No. 2026-10-01 Authorizing the Finance Director to Make
All Necessary Adjustments to the General Fund and Street Maintenance Accounts to
Ensure Proper Allocation of Resources for the Fy2025-2026 Budget

c.

Request Adoption of Resolution No. 2026-10-02 Authorizing the Finance Director to
Carryforward Funds From FY25-26 to FY26-27 in the General Fund and Sewer Fund

d.

Request Adoption of Resolution No. 2026-10-03 Authorizing the Finance Director to
Transfer Budgeted Funds From FY25-26 to FY26-27 in the General Fund, Water Fund,
Sewer Fund, and Transportation Fund

15. Town Manager's Report
16. Comments by Mayor and Town Council
17. Closed Session
a.

2.2-3711 A.3. Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body.

Page 2 of 40

COUNCIL
A. D. “Chuckie” Reid
Adam B. Yoelin
Daniel E. Dwyer
Donald L. Hunter
John Hardy
Sallie O. Amos
Tommy Pairet

Brian R. Vincent
Mayor
Mary H. McKay
Clerk of Council

PROCLAMATION
IN RECOGNITION OF
THE LONGWOOD GARDEN CLUB
100TH YEAR ANNIVERSARY

WHEREAS, a group of garden enthusiasts gathered in October 1926, to discuss the organization
of a garden club in Farmville; and
WHEREAS, the Longwood Garden Club was founded on November 1, 1926, in Farmville,
Virginia, and serves as one of the oldest garden clubs in the Commonwealth of Virginia; and
WHEREAS, the members chose Longwood Garden Club as their Club Name from the beloved
local landmark, Longwood House, as suggested by founding member Mary Ellen Wiley Jarman,
wife of Dr. Joseph Leonard Jarman, President of what is now Longwood University, from 1902 to
1946; and
WHEREAS, the founding members chose Scotch Broom as their Club Flower and Forethought
as their Club Motto; and
WHEREAS, its members continue a legacy of promoting interest in the cultivation and design of
gardens while encouraging seasonal planning; and
WHEREAS, its membership does cooperate in the protection of wildflowers and native plants,
and encourages civic planting; and
WHEREAS, members of the Longwood Garden Club continue to develop their knowledge and
skill in the artistic arrangement of flowers, fruits, and plant materials; and
NOW, THEREFORE, I, Brian R. Vincent, Mayor of the Town of Farmville, Virginia, do hereby
recognize the 100th Anniversary of the Longwood Garden Club and its longstanding presence in
the community.
IN OFFICIAL RECOGNITION WHEREOF, I hereby affix my signature and the Town of
Farmville seal on this 14th day of October, 2026.
______________________________
Brian R. Vincent, Mayor

116 North Main Street | P. O. Drawer 368 | Farmville, VA 23901 | Phone: 434.392.9465 | Fax: 434.392.3160 | www.farmvilleva.com

Page 3 of 40

COUNCIL
A. D. “Chuckie” Reid
Adam B. Yoelin
Daniel E. Dwyer
Donald L. Hunter
John Hardy
Sallie O. Amos
Tommy Pairet

Brian R. Vincent
Mayor
Mary H. McKay
Clerk of Council

Town of Farmville
Town Council
PUBLIC HEARING NOTICE
The Farmville Town Council will hold a public hearing on Wednesday, October 14, 2026, at 6:00 PM in the
Council Chamber, located on the second floor of the Town Hall, 116 North Main Street, Farmville, Virginia,
to receive public comment on the following item:
•

Ordinance No. 249 – to amend the Official Zoning Map to rezone parcel numbers 110AW2 1 and
110AW2 2 from B-3 Highway Commercial to R-2 Medium Density Residential. Parcel number
110AW2 2 is located at 829 Early Street, parcel number 110AW 2 1 is a vacant lot to the right of
829 Early Street.

The full text of the proposed ordinance is available online at www.farmvilleva.com or by
contacting the Clerk of Council at (434) 392-9465.
The Farmville Town Council will consider the request following the public hearing. Any person(s) wishing
to comment on the above matter should plan to attend this meeting or submit written comments. Please
email Mary McKay at [email protected] or mail written comments to PO Drawer 368, Farmville,
VA 23901 to arrive by 4:00 PM on Wednesday, October 14, 2026.
Questions and comments related to the public hearing may be directed to the Department of Community
Development, 116 North Main Street, PO Drawer 368, Farmville, Virginia, 23901 or by calling (434) 3928465, between the hours of 8:00 AM and 5:00 PM, Monday through Friday.
It is the intent of the Town to comply with the Americans with Disabilities Act. Should you need special
accommodation, please contact C. Scott Davis, LP.D., Town Manager, at (434) 392-5686, prior to the
meeting.

116 North Main Street | P. O. Drawer 368 | Farmville, VA 23901 | Phone: 434.392.9465 | Fax: 434.392.3160 | www.farmvilleva.com

Page 4 of 40

Town of Farmville
Town Council
PUBLIC HEARING NOTICE
The Farmville Town Council will hold a public hearing on Wednesday, October 14, 2026, at 6:00 PM in the
Council Chamber, located on the second floor of the Town Hall, 116 North Main Street, Farmville, Virginia,
to receive public comment on the following budget amendments:
Resolution No. 2026-10-01 - Transfer of Funds within the General Fund and Street Maintenance
Fund
This resolution authorizes FY26 transfers of $575,000.00 within the General Fund and $170,439.00 within
the Street Maintenance Fund to address departmental funding deficiencies. These transfers reallocate
existing appropriations within each fund.
Resolution No. 2026-10-02 - Carryforward of Unencumbered Funds from FY26 to FY27
This resolution authorizes the carryforward of $17,077,229.41 in unencumbered funds from the Fiscal
Year 2026 budget to the Fiscal Year 2027 budget for projects previously approved by Council but not yet
completed.
Resolution No. 2026-10-03 - Carryforward of Encumbered Funds from FY26 to FY27
This resolution authorizes the carryforward of $365,334.64 in encumbered amounts from the Fiscal Year
2026 budget to the Fiscal Year 2027 budget for items ordered but not received or invoiced by June 30,
2026.
As required by § 15.2-2507 of the Code of Virginia, the Town Council will hold a public hearing before
adoption of the proposed budget amendments.
The full texts of the proposed resolutions are available online at www.farmvilleva.com or by contacting the
Clerk of Council at (434) 392-9465.
The Farmville Town Council will consider these matters following the public hearing. Any person(s) wishing
to comment should attend the meeting or submit written comments. Please email Mary McKay at
[email protected] or mail written comments to P.O. Drawer 368, Farmville, VA 23901, to arrive by
4:00 PM on Wednesday, October 14, 2026.
Questions and comments related to the public hearing may be directed to the Town Manager’s Office, 116
North Main Street, P.O. Drawer 368, Farmville, Virginia 23901, or by calling (434) 392-5686, between 8:00
AM and 5:00 PM, Monday through Friday.
It is the intent of the Town to comply with the Americans with Disabilities Act. Should you need special
accommodation, please contact the Town Manager’s Office at (434) 392-5686 prior to the meeting.

Page 5 of 40

Town of Farmville
Agenda Item Summary
MEETING DATE: October 14, 2026
ITEM NUMBER:

11.a. – Draft Minutes of the 2026-09-09 Regular Council Meeting and the 202609-23 Special Meeting

BACKGROUND:
RECOMMENDATION: Accept the Consent Agenda as presented.
FISCAL IMPACT:
ATTACHMENTS:
1.
2026-09-09 Regular Council Mtg-DRAFT
2.
2026-09-23 Special Meeting-DRAFT

Page 6 of 40

Farmville Town Council
Regular Meeting of September 9, 2026

REGULAR MEETING OF THE FARMVILLE TOWN COUNCIL
HELD ON SEPTEMBER 9, 2026
At the regular meeting of the Farmville Town Council held on Wednesday, September 9,
2026, at 6:00 PM in the Council Chamber of the Town Hall, located at 116 North Main Street,
Farmville, Virginia, there were present Mayor Brian Vincent, presiding, and Council members
Sallie Amos, A.D. “Chuckie” Reid, Daniel Dwyer, Thomas Pairet, Adam Yoelin, Donald Hunter,
and John Hardy.
Staff present were Town Manager Scott Davis, Town Attorney Gary Elder, Deputy Town
Manager/Finance Director Julie Moore, Chief of Police Andy Ellington, Captain William Hogan,
Fire Chief Daniel Clark, Community Development Director and IT Support Ashley Atkins-Austin,
Public Works Director Stephen Edwards, and Clerk of Council Mary McKay.
Mayor Vincent called the meeting to order, and all guests were welcomed.
The Clerk called the roll, noting all Council members were present.
An invocation was led by Mayor Vincent for anyone wishing to join in prayer. Vice-Mayor
Reid led the Pledge of Allegiance.
ADOPTION OF AGENDA
Mr. Hunter made a motion to adopt the agenda as presented, seconded by Mr. Reid, and
with all stating “aye” in favor, the motion passed.
DECLARATION OF PERSONAL INTEREST
There were no declarations of personal interest made.
PUBLIC HEARING
There were no scheduled public hearings.
PUBLIC COMMENT PERIOD
Vicky Page, 572 Old Peachtree Road, Green Bay, VA, spoke on the favorable reaction to
the Prince Edward County Sheriff’s decision to discontinue the use of Flock cameras in the county.
She mentioned that the decisions made by the town directly affect residents as well as those who
visit Farmville as it is a regional hub for services. She spoke on the important role technology
plays in law enforcement and the difference of using technology to collect information about the
movements of people who have done nothing wrong. She urged the Council to consider the
broader community also and the potential economic impact if citizens outside the town choose to
seek services elsewhere if they don’t want to get flocked.

Page 7 of 40

Farmville Town Council
Regular Meeting of September 9, 2026

With no one else signed up or wishing to speak, Mayor Vincent moved to the next agenda
item.
CONSENT AGENDA
Mr. Reid made a motion to adopt the Consent Agenda as presented, seconded by Mr.
Dwyer, and with all stating “aye” in favor, the motion passed. The Consent Agenda included the
draft minutes of the August 5, 2026, Work Session and the August 12, 2026 Regular Council
Meeting.
FINANCE REPORT
Mr. Dwyer made a motion to adopt the Finance Report as presented, seconded by Mr.
Pairet, and with all stating “aye” in favor, the motion passed.
BACKGROUND:

Ms. Moore reported that July, the first month of FY2027, showed

approximately $1.61 million in total revenue. Some revenue was below the one month benchmark
as several state and local tax revenues were not yet received. Revenue exceeded the prior July,
largely due to earlier transportation funding received. Total expenditures were approximately
$1.97 million, about $218,000 below budget. The largest year-over-year difference was in the
water fund due to ABM payments and the timing of interfund allocation reimbursements. Overall
spending remained below budget.

Investment income continues to perform well, totaling

approximately $79,700 in July and $78,700 in August.
From inquiries made by Mr. Yoelin, Ms. Moore advised that investment earnings are
generally consistent, although some accounts fluctuate with interest rates and withdrawals.
Unexpected costs, such as the Three Roads Brewery parking lot repair, are typically paid for with
existing budget funds, with transfers made at year end if necessary, as reported by the Town
Manager.
REQUEST APPROVAL OF RECYCLING SERVICE AGREEMENT WITH MERIDIAN
WASTE VIRGINIA LLC
Mr. Hunter made a motion to approve the Recycling Service Agreement with Meridian
Waste Virginia LLC, seconded by Mr. Reid, with an inquiry made by Mr. Pairet as to a start date
for the services. The Town Manager reported the new service can begin once the contract is signed
and a container is delivered. With a recorded vote of Council members Pairet, Yoelin, Hunter,
Hardy, Amos, Reid, and Dwyer voting “yes”, the motion passed.

Page 8 of 40

Farmville Town Council
Regular Meeting of September 9, 2026

BACKGROUND: Town Manager Davis reported that STEPS ended its recycling operations and
Meridian Waste Virginia LLC submitted the only bid for those services to continue. Discussion
was held. The Town would continue to collect residents’ recyclables and place them in a secure
container. Meridian would remove that container once full, process the materials, and return an
empty container. If recyclable materials are contaminated and rejected by the recycling processing
facility, additional fees may apply. Their cost is per ton, rather than per pickup or monthly fee.
TOWN MANAGER’S REPORT
Town Manager Davis provided updates on several items:
•

A last component of the ABM project involving solar power for the water and wastewater
treatment plant is being finalized. Colite Technologies will provide and own the solar
panels, at no cost to the town. The town expects to benefit from reduced energy costs, with
installation planned in the near future.

•

The bid for the Venable Street repairs is due tomorrow at 2:00 PM.

•

The grant application for the Splash Pad bathrooms was submitted August 26th, with a
decision expected by October 1st.

•

Recent storm damage affected the roof of Crute Stage and the South Street Conference
Center. The damage was submitted to Virginia Risk Sharing Association (VRSA), the
Town’s insurer.

VRSA’s adjuster provided an initial estimate and with contractor

estimates being higher, the Town is requesting that VRSA reevaluate their estimate.
COMMENTS BY MAYOR AND TOWN COUNCIL
Mr. Hardy asked about a fall cleanup and learned that an October event is being scheduled.
Mr. Yoelin thanked all for their attendance and encouraged good community participation.
Mayor Vincent referenced an article with his name in The Farmville Herald newspaper
about Flock cameras which seemed to be derived from a post on his mayoral Facebook page and
stated that he was not called and asked any questions. The post was intended to gauge citizen
interest on the topic rather than initiate a discussion at this meeting. He proposed for next month’s
work session, and Council was amenable, a discussion and briefing by the Farmville Police
Department on crime solved with Flock, contract that the Town has with Flock Safety, and general
information so that all can be well informed on the issue. He also announced the formation of an
ad hoc committee as a Housing Committee work group to review subdivision ordinance items:
Donald Hunter, Farmville Town Council member

Page 9 of 40

Farmville Town Council
Regular Meeting of September 9, 2026

Jen Fraley, Farmville Planning Commissioner
Pattie Cooper-Jones, newly retired Property Manager of Park View Gardens Apartments
Sam Rabon, Executive Director of Piedmont Habitat for Humanity
Ian Brock, Brock Construction, Inc.
Sharon Harrup, President/CEO of STEPS, Inc.
Ben Lapp, Ben Henry Construction, LLC
CLOSED SESSION – 2.2-3711 A.1. DISCUSSION OF PERFORMANCE OF THE TOWN
MANAGER
On motion by Mr. Dwyer, seconded by Mr. Hunter, and with Council members Yoelin,
Hunter, Hardy, Amos, Reid, Dwyer, and Pairet voting “yes”, Council went into closed session
under the provisions of Paragraph A.1. of Section 2.2-3711, for discussion of the performance of
the Town Manager.
With a thank you expressed to Mr. Hunter for the reminder, Mayor Vincent mentioned the
Heart of Virginia Festival scheduled for the upcoming weekend.
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Farmville Town Council has convened a closed meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of
Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Farmville
Town Council that such closed meeting was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Farmville Town Council hereby certifies that,
to the best of each member’s knowledge, only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the closed meeting to which this
certification resolution applies, and only such public business matters as were identified in the
motion convening the closed meeting were heard, discussed or considered by the Farmville Town
Council.
VOTE: Seven ayes, No noes
MOTION: Dwyer

SECOND: Hunter

AYES: Hunter, Hardy, Amos, Reid, Dwyer, Pairet, and Yoelin
NOES: None

Page 10 of 40

Farmville Town Council
Regular Meeting of September 9, 2026

ABSENT DURING VOTE: None
ABSENT DURING MEETING: None
______________________________
Clerk of Council
With no further business and on a motion made by Mr. Pairet, seconded by Mr. Hardy, the
meeting adjourned at 6:57 PM.
APPROVED:

ATTEST:

______________________________
Brian R. Vincent, Mayor

____________________________
Mary H. McKay, Clerk of Council

Page 11 of 40

Farmville Town Council
Special Meeting of September 23, 2026

SPECIAL MEETING OF THE FARMVILLE TOWN COUNCIL
HELD ON SEPTEMBER 23, 2026
At a special meeting of the Farmville Town Council held on Wednesday, September 23,
2026, at 6:00 PM, in the Council Chamber of the Town Hall, located at 116 North Main Street,
Farmville, Virginia, there were present Mayor Brian Vincent, presiding, and Council members
Sallie Amos, A.D. “Chuckie” Reid, Dan Dwyer, Tommy Pairet, Adam Yoelin, Donald Hunter,
and John Hardy.
Staff present were Town Manager Scott Davis, Deputy Town Manager/Finance Director
Julie Moore, Deputy Director of Finance Carol Anne Seal, Town Attorney Gary Elder, Deputy
Clerk and IT Support Jacqueline Vaughan, and Clerk of Council Mary McKay.
Mayor Vincent called the special meeting to order.
The Clerk called the roll, noting all Council members were present.
ADOPTION OF AGENDA
Mr. Dwyer made a motion to adopt the agenda as presented, seconded by Mr. Pairet, and
with all stating “aye” in favor, the motion passed.
CLOSED SESSION – 2.2-3711 A.1. DISCUSSION, CONSIDERATION, OR INTERVIEWS
OF
PROSPECTIVE
CANDIDATES
FOR
EMPLOYMENT;
ASSIGNMENT,
APPOINTMENT,
PROMOTION,
PERFORMANCE,
DEMOTION,
SALARIES,
DISCIPLINING, OR RESIGNATION OF SPECIFIC PUBLIC OFFICERS, APPOINTEES,
OR EMPLOYEES OF ANY PUBLIC BODY
On motion by Mr. Hardy, seconded by Mr. Hunter, and with Council members Hardy,
Amos, Reid, Dwyer, Pairet, Yoelin, and Hunter voting “yes”, Council went into closed session
under the provisions of Paragraph A.1. of Section 2.2-3711, for discussion, consideration, or
interviews of prospective candidates for employment; assignment, appointment, promotion,
performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees,
or employees of any public body.
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Farmville Town Council has convened a closed meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of
Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Farmville
Town Council that such closed meeting was conducted in conformity with Virginia law;

Page 12 of 40

Farmville Town Council
Special Meeting of September 23, 2026

NOW, THEREFORE, BE IT RESOLVED that the Farmville Town Council hereby certifies that,
to the best of each member’s knowledge, only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the closed meeting to which this
certification resolution applies, and only such public business matters as were identified in the
motion convening the closed meeting were heard, discussed or considered by the Farmville Town
Council.
VOTE: Seven ayes, No noes
MOTION: Hardy

SECOND: Hunter

AYES: Amos, Reid, Dwyer, Pairet, Yoelin, Hunter, and Hardy
NOES: None
ABSENT DURING VOTE: None
ABSENT DURING MEETING: None
______________________________
Clerk of Council
INTERIM TOWN MANAGER HIRED
Mr. Hunter made a motion to hire Ms. Julie Moore as Interim Town Manager with a ten
percent [salary] increase effective October 31, [2026], seconded by Mr. Yoelin, and with a
recorded vote of Council members Reid, Dwyer, Pairet, Yoelin, Hunter, Hardy, and Amos voting
“yes”, the motion passed.
Mr. Pairet initially made a motion to hire Julie Moore as a permanent Town Manager
effective October 31, [2026], seconded by Mr. Hardy. Mr. Reid voted “yes”, and a request was
made by Mr. Dwyer to have the motion repeated. Mr. Pairet repeated the motion to hire Julie
Moore as the Town Manager effective October 31, [2026], adding to the motion a ten percent
increase, permanent. Mayor Vincent noted that an amendment was made to the motion.
Town Manager Davis provided comments that typically when a permanent appointment is
made there has been a negotiated employment agreement of which there is none.
Mr. Pairet rescinded his motion and asked if his motion could be restated, with Town
Manager Davis reiterating that there is not an employment agreement with the individual that sets
out the terms of the contract. Discussion was held.

Page 13 of 40

Farmville Town Council
Special Meeting of September 23, 2026

Mayor Vincent clarified that there was a motion made and a motion rescinded and then a
new motion made with no second, further clarifying the motion made, to hire Julie Moore as the
Town Manager with a ten percent salary increase on October 31, [2026] permanently. He noted
there was no contract in place. With no second made, the motion died.
REQUEST FOR SEARCH FOR TOWN MANAGER POSITION
Mr. Hunter made a motion for a search to be done [for the Town Manager position],
whether with the Berkley Group, or with the Mayor reaching out to several different groups.
Mayor Vincent stated that he would reach out to some consulting agencies, including the Berkley
Group, about a search for that position. The motion was seconded by Mr. Dwyer, and with a
recorded vote of Council members Dwyer, Pairet, Yoelin, Hunter, Hardy, and Reid voting “yes”,
and Council member Amos voting “no”, the motion passed.
With no further business to discuss, Mr. Hunter made a motion to adjourn, seconded by
Mr. Dwyer, with all stating “aye” in favor, the meeting adjourned at 7:09 PM.
APPROVED:

ATTEST:

______________________________
Brian R. Vincent, Mayor

_____________________________
Mary H. McKay, Clerk of Council

Page 14 of 40

Town of Farmville
Agenda Item Summary
MEETING DATE: October 14, 2026
ITEM NUMBER:

12.a. – September 2026 Finance Report

BACKGROUND: Verbal Report by Deputy Town Manager/Finance Director Julie Moore.
RECOMMENDATION: Accept the Finance Report as presented.
FISCAL IMPACT:
ATTACHMENTS:
1.
Finance Report - September 2026
2.
Rescue Squad Expenses Sept'26
3.
Rescue Squad YTD Expenses through Sept'26
4.
Variable Revenue-Sept'26-Charts

Page 15 of 40

TOWN OF FARMVILLE
FINANCE REPORT OF CASH RECEIPTS AND DISBURSEMENTS
FOR THE MONTH OF SEPTEMBER 2026

FUND
NUMBER

FUND
TITLE

BALANCE
09/01/2026

NET
CHANGE

BALANCE
09/30/2026

UNRESTRICTED FUNDS
10
15
40
42
44
45
TOTAL

GENERAL FUND
ST MAINT FUND
WATER FUND
SEWER FUND
TRANSPORTATION FUND
AIRPORT FUND
UNRESTRICTED FUNDS

$

2,511,828 $
116,808
1,656,604
767,697
1,203,760
(119,006)
6,137,691 $

(755,979) $
518,504
36,421
526,633
58,353
(3,694)
380,238 $

1,755,849
635,312
1,693,025
1,294,330
1,262,113
(122,700)
6,517,929

$

337,000 $
541,642
133,634
4,003,677
32,934
10,174
12,698,098
2,680,142
15,378
20,452,679 $

$
11,816
17
(124,110)
413
1
(69,657)
8,470
(1,266)
(174,316) $

337,000
553,458
133,651
3,879,567
33,347
10,175
12,628,441
2,688,612
14,112
20,278,363

$

26,590,370 $

205,922 $

26,796,292

$

2,500
1,063,957
863,995
2,508,368
387,904
1,691,205
6,517,929

$

RESTRICTED FUNDS
10
10
10
10
10
10
10
42
70
70
TOTAL

ARPA-LEASE PROCEEDS
ENHANCED 911-WIRELESS
E911-RESERVE
SET ASIDE ACCOUNT
E-CITATION
MEDICAL COMPENSATION
SNAP GO BOND
COUNCIL RESTRICTED
NARCOTICS FUND
TASK FORCE
RESTRICTED FUNDS

TOTAL ALL FUNDS

$

UNRESTRICTED FUNDS - ACCOUNTED FOR AS FOLLOWS:
PETTY CASH
VIP ACCT - GOLF SALE PROCEEDS
VIP ACCTS - UNRESTRICTED
LGIP ACCT - UNRESTRICTED
CHECKING ACCT-BENCHMARK-AIRPORT
CHECKING ACCOUNT-BENCHMARK-UNRESTRICTED
TOTAL UNRESTRICTED FUNDS

$

Page 16 of 40

RESTRICTED FUNDS - ACCOUNTED FOR AS FOLLOWS:
LGIP ACCT - ARPA -COVID FUNDS
MONEY MARKET - BENCHMARK - 911 WIRELESS
VIP ACCT - WIRELESS
INTEREST CHECKING-BENCHMARK-E911 RESERVE
INTEREST CHECKING-BENCHMARK-SET ASIDE ACCOUNT
LGIP ACCT - SET ASIDE ACCOUNT
VIP ACCT - SET ASIDE ACCOUNT
INTEREST CHECKING-BENCHMARK-E-CITATION ACCOUNT
INTEREST CHECKING-BENCHARK-MEDICAL COMPENSATION
SNAP GO BOND ACCOUNT
VIP ACCT - FUND 42 - COUNCIL RESTRICTED
LGIP ACCT - FUND 42 - COUNCIL RESTRICTED
INTEREST CHECKING-BENCHMARK - NARCOTICS FUND-STATE
INTEREST CHECKING-BENCHMARK-TASK FORCE
TOTAL RESTRICTED FUNDS

$

$

337,000
199,962
353,496
133,651
2,132,725
1,261,046
485,796
33,347
10,175
12,628,441
1,178,321
1,510,291
14,112
20,278,363

RESPECTFULLY SUBMITTED:

Julie A. Moore, CPA, CFE, CGFM

Page 17 of 40

SEPTEMBER MONTHLY COST-RESCUE SQUAD

2026

DATE
Vehicle
DESCRIPTION OF SERVICE
******* ************
9-Sep Rescue 10
Tires
1-Sep Rescue 12
lights
16-Sep Rescue 10
tire rim
28-Sep Rescue 12
Replace front light, repaired grill

1-Sep Trash Crewe
8-Sep Trash Crew
15-Sep Trash Crew
22-Sep Trash Crew
29-Sep Trash Crew
16-Sep Grass Crew

Man
Hours
4
10
5
5

Weekly trash pick up
Weekly trash pickup
Weekly trash pickup
Weekly trash pickup
Weekly trash pickup
Grass cutting and weedeating

3
3
3
3
3
8

LABOR
MATERIAL EQUIPMENT
COST
COST
COST
$124.34 $1,121.96
$256.96
$145.50
$128.61
$133.05
$27.46

FUEL
COST

$73.07
$73.07
$73.07
$73.07
$73.07
$140.25

Cut Grass
Fuel Cost

$310.00
$3,017.60

Total Labor Cost
Total Material Cost
Total Equipment Cost
Total Fuel Cost
Total September

$1,148.56
$1,294.92
$310.00
$3,017.60
$5,771.08

YTD Total

$15,742.54

Page 18 of 40

Year-to-Date Costs - Rescue Squad
July 2026 - June 2027

July

August

Sept

Oct

Nov

Dec

Jan

Feb

March

April

May

June

Total

Labor

1,010.10

1,457.24

1,148.56

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

$3,615.90

Materials

909.92

818.78

1,294.92

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

$3,023.62

Equipment

310.00

310.00

310.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

$930.00

Fuel

2,072.09

3,083.33

3,017.60

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

$8,173.02

$4,302.11 $5,669.35 $5,771.08

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00 $15,742.54

Page 19 of 40

VARIABLE REVENUE - September 2026
$4,500,000
$3,900,000
$4,000,000

$3,500,000

$3,000,000

$2,500,000

$2,000,000

$975,000

$1,500,000

$964,432

$900,000

$929,724
$1,000,000

$480,000
$225,000
$273,502

$500,000

$40,000

$221,565

$39,864

$35,702

$0
FOOD TAX

LODGING TAX
FY 25-26 Totals

YTD Totals

3 Mo Budget

SALES TAX-July'26
BUDGET

Page 20 of 40

Town of Farmville
Agenda Item Summary
MEETING DATE: October 14, 2026
ITEM NUMBER:

14.a. – Request Adoption of Ordinance No. 249 - to amend the Official Zoning
Map to rezone parcel numbers 110AW2 1 and 110AW2 2 from B-3 Highway
Commercial to R-2 Medium Density Residential. Parcel number 110AW2 2 is
located at 829 Early Street, parcel number 110AW 2 1 is a vacant lot to the right
of 829 Early Street

BACKGROUND: Community Development Director Ashley Atkins-Austin reviewed the staff report at
the October 7, 2026, Work Session.
At their September 16th meeting, the Planning Commission voted 6-0 to recommend approval by
Town Council.
A Public Hearing is scheduled for October 14, 2026. Adjacent property owners have been notified of
the scheduled public hearing.
RECOMMENDATION: Adopt Ordinance No. 249
FISCAL IMPACT:
ATTACHMENTS:
1.
Ord No 249
2.
REZ26-001 TC Staff Report

Page 21 of 40

ORDINANCE NO. 249
TO AMEND THE OFFICIAL ZONING MAP TO REZONE PARCEL NUMBERS 110AW2 1
AND 110AW2 2 FROM B-3 HIGHWAY COMMERCIAL TO R-2 MEDIUM DENSITY
RESIDENTIAL. PARCEL NUMBER 110AW2 2 IS LOCATED AT 829 EARLY STREET,
PARCEL NUMBER 110AW 2 1 IS A VACANT LOT TO THE RIGHT OF 829 EARLY
STREET.
WHEREAS, the owners of parcel numbers 110AW2 1 (vacant lot on Early Street) and
110AW2 2 (829 Early Street) have requested to rezone their parcels from B-3 Highway
Commercial to R-2 Medium Density Residential; and
WHEREAS, the Official Zoning Map shall be amended to reflect the rezoning of these
parcels from B-3 Highway Commercial to R-2 Medium Density Residential; and
WHEREAS, the Town of Farmville Planning Commission made a recommendation to the
Farmville Town Council after holding a public hearing on September 16, 2026, to rezone parcel
numbers 110AW2 1 and 110AW2 2 from B-3 Highway Commercial to R-2 Medium Density
Residential, and amend the Official Zoning Map to reflect the rezoning of these parcels from B-3
to R-2; and
WHEREAS, the Town of Farmville Town Council held a public hearing on this Ordinance
on October 14, 2026; and
NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of
Farmville, parcel numbers 110AW2 1 and 110AW2 2 shall be rezoned from B-3 Highway
Commercial to R-2 Medium Density Residential, and the Official Zoning Map shall be amended
to reflect the rezoning of these parcels from B-3 to R-2; and
BE IT FURTHER ORDAINED that this ordinance shall be effective upon passage.

Approved: ___________________________
Mayor
Attest: ____________________________
Clerk of Council

Page 22 of 40

****************
I certify that the above ordinance was:
Adopted on its first reading on ________________________________________.
Ayes: ________. Nays: ________. Absent: _________. Abstain: _________.
The Honorable A.D. “Chuckie” Reid:

__________.

The Honorable Sallie O. Amos

__________.

The Honorable Daniel E. Dwyer

__________.

The Honorable Tommy Pairet

__________.

The Honorable Adam Yoelin

__________.

The Honorable Donald L. Hunter

__________.

The Honorable John Hardy

__________.

Page 23 of 40

116 North Main Street
Farmville, Virginia 23901
434-392-8465
www.farmvilleva.com

Department of Community Development

Ordinance No. 249 –The rezoning of Parcel Numbers
110AW2 1 and 110AW2 2 from B-3 to R-2
Staff Report for 10/7/2026 Town Council Work Session

Identification and Location Information
Applicants
Jamie & Ginger Davis
Property Owner
Southern Virginia Homes, LLC (Jamie & Ginger Davis)
Location
Vacant Lot, Early Street – Parcel Number 110AW2 1 (Lot 1)
829 Early Street – Parcel Number 110AW2 2 (Lot 2)
Ward
E
Acreage
Lot 1 = 0.229 acre; Lot 2 = 0.346
Zoning
B-3 Highway Commercial
Future Land Use
Moderate Density Residential
Recommendation
Overlays
None
Adjacent Zoning
R-2 Medium Density Residential across Early Street and to the left of the
subject parcels. B-3 Highway Commercial to the rear and right of the
parcels.
Adjacent Uses
Adjacent uses include single-family dwellings and undeveloped property.
Staff Contact
Ashley Atkins-Austin, CZA, Director of Community Development
Phone: 434-392-8465 | Email: [email protected]
Background and Existing Conditions
Located on Early Street near its intersection with Jackson Avenue, parcel 110AW2 1 containing 0.229
acre is an undeveloped lot. Parcel 110AW2 2 containing 0.346 acre, is an existing single-family dwelling.
The applicant is requesting to rezone both parcels from B-3 Highway Commercial to R-2 Medium Density
Residential to allow for the construction of a single-family home on the undeveloped lot and the
remodel of the single-family dwelling at 829 Early Street.
Zoning Ordinance Considerations
The R-2 District’s purpose and intent is a follows:
•

Medium density residential district, R-2, encompasses medium-density residential areas, both
existing and planned, as well as certain compatible public and semipublic land uses. This district
should provide a suitable environment for a mix of housing types located in closer proximity to
shopping and employment centers.

Standards for review set forth in Sec. 29-14.a.2.d of the Farmville Zoning & Subdivision Ordinance.
1. Consider the proper relationship of such amendment to the entire zoning plan.
• The subject properties are along Early Street where residential development is already
established. The requested rezoning to R-2 would align the parcels with the existing
residential character of the area and the intended residential use of the properties.
2. Consider the integrity and validity of the zoning districts described in this chapter.
• The purpose of the B-3 highway commercial district is to accommodate commercial uses
serving motorists and the traveling public. The subject properties are currently occupied by,
REZ26-001 / Ordinance No. 249

10/1/2026

Page 1 of 3

Page 24 of 40

116 North Main Street
Farmville, Virginia 23901
434-392-8465
www.farmvilleva.com

3.

4.

5.

6.

Department of Community Development

Ordinance No. 249 –The rezoning of Parcel Numbers
110AW2 1 and 110AW2 2 from B-3 to R-2
Staff Report for 10/7/2026 Town Council Work Session

or proposed for, single-family residential uses and front on a street that is of a residential
character.
Avoid isolated unplanned spot-zoning changes in the zoning district map.
• The parcels are directly adjacent to R-2 medium density residential zoning. This will not
create an isolated residential district surrounded by commercial zoning.
Recognize that a certain element of stability is desirable in land use controls, but conditions and
standards will change.
• The proposed rezoning reflects current land use conditions and is in compliance with the
future land use map of the comprehensive plan.
Consider the right of all citizens to be treated reasonably.
• The request represents a reasonable use of the property and appears consistent with the
residential use of the area.
Evaluate changes based on the comprehensive plan and comprehensive analysis of community
conditions.
• The rezoning and proposed use are in compliance with the comprehensive plan.

Comprehensive Plan Considerations
The Comprehensive Plan Existing Land Use Map shows parcel 110AW2 1 as vacant and 110AW2 2 as
residential.
The proposed rezoning to R-2 is consistent with Future Land Use designation of Moderate Density
Residential.
Utilities
The addition of a single-family home on the vacant property should have no effect on the utilities in the
area.
Transportation/Streets
The addition of a single-family home will not have a negative impact on the streets or public
transportation in the area.
Environmental
No environmental impacts.
Findings and Recommendations
Planning Commission Recommendation
At its meeting on Wednesday, September 16, 2026, the Farmville Planning Commission held a public
hearing for rezoning case REZ26-001. There were no citizen comments during the public hearing.
Planning Commission voted to recommend approval by Town Council with a vote of 6-0.

REZ26-001 / Ordinance No. 249

10/1/2026

Page 2 of 3

Page 25 of 40

116 North Main Street
Farmville, Virginia 23901
434-392-8465
www.farmvilleva.com

Department of Community Development

Ordinance No. 249 –The rezoning of Parcel Numbers
110AW2 1 and 110AW2 2 from B-3 to R-2
Staff Report for 10/7/2026 Town Council Work Session

Staff’s Recommendation
Staff recommends that Town Council uphold the Planning Commission recommendation for approval of
Ord. No. 249 filed by Jamie & Ginger Davis to rezone parcel numbers 110AW2 1 and 110AW2 2 from B-3
Highway Commercial to R-2 Medium Density Residential.
Attachments
1. Application
2. Vicinity and aerial maps

REZ26-001 / Ordinance No. 249

10/1/2026

Page 3 of 3

Page 26 of 40

Page 27 of 40

Page 28 of 40

Town of Farmville
Agenda Item Summary
MEETING DATE: October 14, 2026
ITEM NUMBER:

14.b. – Request Adoption of Resolution No. 2026-10-01 Authorizing the Finance
Director to Make All Necessary Adjustments to the General Fund and Street
Maintenance Accounts to Ensure Proper Allocation of Resources for the Fy20252026 Budget

BACKGROUND: VERBAL REPORT BY FINANCE DIRECTOR
To address funding insufficiencies identified during the FY26 year-end close and ensure proper
allocation of resources, budget transfers are needed within the General Fund and Street
Maintenance Fund. The proposed transfers do not change the total appropriation within either fund.
The proposed fund transfers are outlined below:
General Fund:
• A total of $575,000 is to be transferred to various departments to cover funding shortfalls.
Street Maintenance Fund:
• A total of $170,439 is to be transferred to the Collector Department to cover funding shortfalls.
PURPOSE: The purpose of these transfers is to resolve insufficient funding issues and ensure that
all departments within the General Fund and Street Maintenance Fund have adequate resources to
meet their needs by the end of the fiscal year.
ACTION REQUESTED: Approval of the following:
1. Approval of FY26 budget transfers totaling $575,000.00 within the General Fund and
$170,439.00 within the Street Maintenance Fund in the attached schedule.
A PUBLIC HEARING IS SCHEDULED AT THE OCTOBER 14TH MEETING.
RECOMMENDATION: Adopt Resolution No. 2026-10-01
FISCAL IMPACT:
ATTACHMENTS:
1.
Resolution - Transfer Between Departments FY26 - 10.2026
2.
Exhibit A

Page 29 of 40

Resolution No. 2026-10-01
A RESOLUTION TO TRANSFER FUNDS WITHIN THE GENERAL FUND AND STREET
MAINTENANCE FUND FOR FY26
WHEREAS, it is necessary to transfer funds within the General Fund and Street
Maintenance Fund to address insufficient funding in various departments for the fiscal
year beginning July 1, 2025, and ending June 30, 2026; and
WHEREAS, the General Fund requires transfers in the amount of $575,000.00 and the
Street Maintenance Fund requires transfers in the amount of $170,439.00 to ensure
adequate funding;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Farmville that:
1. That transfers of $575,000.00 within the General Fund and $170,439.00 within the
Street Maintenance Fund, as outlined in the attached Exhibit A, are hereby
approved.
2. That the purpose of these transfers is to resolve funding deficiencies and ensure
proper allocation of resources prior to the close of the fiscal year.
3. That the Finance Director is hereby authorized and directed to make the necessary
adjustments to the General Fund and Street Maintenance Fund accounts to
effectuate these transfers.
Approved:

______________________________
Mayor

Attest:
________________________
Town Clerk
****************
I certify that the above resolution was:
Adopted on ________________________________________.

Ayes: ________. Nays: ________. Absent: _________. Abstain: _________.

Page 30 of 40

The Honorable Sallie O. Amos:

__________.

The Honorable A.D. “Chuckie” Reid:

__________.

The Honorable Daniel E. Dwyer

__________.

The Honorable Tommy Pairet

__________.

The Honorable Adam B Yoelin

__________.

The Honorable Donald L. Hunter

__________.

The Honorable John F. Hardy

__________.

Page 31 of 40

EXHIBIT A
PROPOSED BUDGET ADJUSTMENTS FY26
Account Id
15-1110-5473
15-1100-5473

Description
PAVING-COLLECTOR
PAVING-ARTERIAL

Debit
170,439.00

10-8300-3005
10-8100-5902
10-4100-5840
10-3200-7038

MAINT-SERVICE CONTRACTS
Loan Fees
EQUIPMENT-STREET MAINT (offset in Fund15
LADDER TRUCK

18,000.00
557,000.00

TOTALS - Fund 10

575,000.00

575,000.00

TOTALS - Fund 15

170,439.00

170,439.00

Credit
More Collector streets paved than Arterial
170,439.00

First Year of Budget for IT
Bond Issuance Fees and FY26 Lease Payments
220,000.00
355,000.00

Page 32 of 40

Town of Farmville
Agenda Item Summary
MEETING DATE: October 14, 2026
ITEM NUMBER:

14.c. – Request Adoption of Resolution No. 2026-10-02 Authorizing the Finance
Director to Carryforward Funds From FY25-26 to FY26-27 in the General Fund
and Sewer Fund

BACKGROUND: VERBAL REPORT BY FINANCE DIRECTOR
Several items budgeted in Fiscal Year 2026 were not encumbered by June 30, 2026, primarily
because the related projects had not yet been fully completed, although the projects have been
initiated. These funds need to be carried forward into Fiscal Year 2026 to complete the work.
ACTION REQUESTED:

Approval to amend the Fiscal Year 2027 budget as follows:

1. General Fund (Fund 10): $13,587,604.67
• VDEM Consolidation Grant – $844,019.75
• Fire House Renovation/Expansion – $12,424,057.31
• Dump Truck – $25,000.00
• Splashpad Bathroom/Changing Rooms – $294,527.61
2. Sewer Fund (Fund 42): $3,489,624.74
• UV System – $3,489,624.74
Total Rollover Amount: $17,077,229.41
PURPOSE: To carry forward unencumbered amounts from the Fiscal Year 2026 budget to the
Fiscal Year 2027 budget for projects and commitments not yet completed.
A PUBLIC HEARING IS SCHEDULED AT THE OCTOBER 14TH MEETING.
RECOMMENDATION: Adopt Resolution No. 2026-10-02
FISCAL IMPACT:
ATTACHMENTS:
1.
Resolution - Carryforward Projects to FY27 - 10.2026

Page 33 of 40

Resolution No. 2026-10-02
A RESOLUTION TO AMEND THE FY27 BUDGET TO CARRY FORWARD UNENCUMBERED
FUNDS FROM FY26
WHEREAS, certain items budgeted in Fiscal Year 2026 were not fully completed and the
remaining funds were not encumbered by the end of the fiscal year; and
WHEREAS, these commitments were previously approved by the Council, and it is
necessary to roll over these funds into the Fiscal Year 2027 budget to complete the
projects;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE TOWN OF FARMVILLE:
1. That the following unencumbered amounts from the Fiscal Year 2026 budget are
hereby carried forward into the Fiscal Year 2027 budget:
General Fund (Fund 10):
o VDEM CONSOLIDATION GRANT: $844,019.75
o FIRE HOUSE RENOVATION/EXPANSION: $12,424,057.31
o DUMP TRUCK: $25,000.00
o SPLASHPAD BATHROOM/CHANGING ROOMS: $294,527.61
o Total: $13,587,604.67
Sewer Fund (Fund 42):
o UV CONVERSION PROJECT: $3,489,624.74
o Total: $3,489,624.74
2. The Finance Director is hereby authorized to make the necessary adjustments to
the Fiscal Year 2027 budget to reflect these amendments.
Approved:
______________________________
Mayor

Attest:
________________________
Town Clerk
****************

Page 34 of 40

I certify that the above resolution was:
Adopted on ________________________________________.
Ayes: ________. Nays: ________. Absent: _________. Abstain: _________.
The Honorable Sallie O. Amos:

__________.

The Honorable A.D. “Chuckie” Reid

__________.

The Honorable Daniel E. Dwyer

__________.

The Honorable Tommy Pairet

__________.

The Honorable Adam B. Yoelin

__________.

The Honorable Donald L. Hunter

__________.

The Honorable John F. Hardy

__________.

Page 35 of 40

Town of Farmville
Agenda Item Summary
MEETING DATE: October 14, 2026
ITEM NUMBER:

14.d. – Request Adoption of Resolution No. 2026-10-03 Authorizing the Finance
Director to Transfer Budgeted Funds From FY25-26 to FY26-27 in the General
Fund, Water Fund, Sewer Fund, and Transportation Fund

BACKGROUND: VERBAL REPORT BY FINANCE DIRECTOR
As we transition from Fiscal Year 2026 to Fiscal Year 2027, certain items ordered in FY26 were not
received or invoiced by June 30, 2026. To complete these transactions and ensure proper
accounting, it is necessary to carry forward the encumbered amounts to the new fiscal year.
ACTION REQUESTED: Approval to transfer the following encumbered amounts from the Fiscal
Year 2026 budget to the Fiscal Year 2027 budget:
1.
2.
3.
4.

General Fund (Fund 10): $330,133.64
Water Fund (Fund 40): $16,749.00
Sewer Fund (Fund 42): $2,452.00
Transportation Fund (Fund 44): $16,000.00

Total Encumbered Amount: $365,334.64
PURPOSE: These transfers will address outstanding encumbrances for items and projects that
were ordered but not yet received or invoiced as of June 30, 2026, ensuring that funds are available
to complete these obligations in the new fiscal year.
A PUBLIC HEARING IS SCHEDULED AT THE OCTOBER 14TH MEETING.
RECOMMENDATION: Adopt Resolution No. 2026-10-03
FISCAL IMPACT:
ATTACHMENTS:
1.
Resolution - Encumbered Amounts from FY26 to FY27 - 10.2026
2.
Encumbered Items

Page 36 of 40

Resolution No. 2026-10-03
A RESOLUTION TO AMEND THE FY27 BUDGET TO CARRY FORWARD ENCUMBERED
FUNDS FROM FY26
WHEREAS, certain items ordered in Fiscal Year 2026 were not received or invoiced by the
end of the fiscal year, requiring the carryforward of encumbered funds into the new fiscal
year; and
WHEREAS, it is necessary to transfer these funds to the Fiscal Year 2027 budget to cover
outstanding encumbrances and ensure that all items and projects are completed as
planned;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE TOWN OF FARMVILLE:
1. That the following encumbered amounts from the Fiscal Year 2026 budget are
hereby carried forward into the Fiscal Year 2027 budget:
o

General Fund (Fund 10): $330,133.64

o

Water Fund (Fund 40): $16,749.00

o

Sewer Fund (Fund 42): $2,452.00

o

Transportation Fund (Fund 44): $16,000.00
Total Encumbered Amount: $365,334.64

2. That the purpose of these transfers is to carry forward budgeted funds for items and
projects that were ordered but not received or invoiced by June 30, 2026.
3. That the Finance Director is hereby authorized and directed to make the necessary
adjustments to the Fiscal Year 2027 budget to reflect these encumbrances.
Approved:
______________________________
Mayor

Attest:
________________________
Town Clerk
****************
I certify that the above resolution was:

Page 37 of 40

Adopted on ________________________________________.
Ayes: ________. Nays: ________. Absent: _________. Abstain: _________.
The Honorable Sallie O. Amos:

__________.

The Honorable A.D. “Chuckie” Reid

__________.

The Honorable Daniel E. Dwyer

__________.

The Honorable Tommy Pairet

__________.

The Honorable Adam B. Yoelin

__________.

The Honorable Donald L. Hunter

__________.

The Honorable John F. Hardy

__________.

Page 38 of 40

PROPOSED AMENDMENTS TO FY26 BUDGET
Items Included in FY26 budget and were encumbered at year end
Account Id
Description
10-1100-5506
10-1100-5510
10-1100-5512
10-1100-5513
10-1500-3005
10-3100-5410
10-3100-6504
10-4200-7102
10-4300-7538
10-6500-5504
10-8200-5713

40-1500-5415
40-1500-5452

42-2500-3010

44-1100-7311

Amount

HUNTER-TRAVEL/TRAINING
REID-TRAVEL/TRAINING
DWYER-TRAVEL/TRAINING
AMOS-TRAVEL/TRAINING
MAINT-SERVICE CONTRACTS
UNIFORMS & WEARING APPAREL
GRANT-BULLETPROOF VESTS
2018 KENWORTH DUMP TRUCK [#167]
FORKLIFT
TRAVEL & TRAINING
APPROPRIATIONS-FDP

661.05
440.70
440.70
378.00
5,833.34
197.85
6,165.00
199,363.00
66,362.00
292.00
50,000.00

Total Fund 10 (General Fund)

330,133.64

CHEMICALS-WATER TREATMENT
MAINT-MACHINERY

2,550.00
14,199.00

Total Fund 40 (Water Fund)

16,749.00

OUTSIDE LAB SERVICES

2,452.00

Total Fund 42 (Sewer Fund)

2,452.00

BUS SHELTERS (3)

16,000.00

Total Fund 44 (Transportation Fund)

16,000.00

Grand Total of Encumberances

365,334.64

Page 39 of 40

Town of Farmville
Agenda Item Summary
MEETING DATE: October 14, 2026
ITEM NUMBER:

17.a. – 2.2-3711 A.3. Discussion or consideration of the acquisition of real
property for a public purpose, or of the disposition of publicly held real property,
where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body.

BACKGROUND: Mr. Mayor,
I move that the Farmville Town Council convene in closed meeting pursuant to the Code of Virginia,
in accordance with the provisions of paragraph A.3. of Section 2.2-3711, for the discussion or
consideration of the acquisition of real property for a public purpose, or of the disposition of publicly
held real property, where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body.
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Farmville Town Council has convened a closed meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of
Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Farmville Town
Council that such closed meeting was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Farmville Town Council hereby certifies that, to the
best of each member’s knowledge, only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the closed meeting to which this certification
resolution applies, and only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Farmville Town Council.
RECOMMENDATION:
FISCAL IMPACT:
ATTACHMENTS: None

Page 40 of 40