On the agenda: Weatherford meeting — Flock Safety (Mar 23)

Parker County Purchasing
Kim Rivas, CPPB
Purchasing Agent
1112 Santa Fe Dr. Weatherford, Texas 76086
Phone: 817.598.6080 Fax: 817-598-6191

March 23, 2026
To: Officers of the Commissioner’s Court
Subject: Authorization to advertise


RFP PC26-33 Ash Removal Services; Anticipated advertising dates:
03/25/2026 & 04/01/2026; anticipated opening: 04/15/2026; Anticipated
Award Date: 04/27/2026.

Kim Rivas
Purchasing Agent
1112 Santa Fe Drive
Weatherford · Texas 76086

Bid Due
April 15, 2026
10:00 AM

RFP PC26-33
Ash Removal Services
for Parker County

THE COUNTY OF PARKER
STATE OF TEXAS
RFP #:
FOR:
OPENS:

RFP PC26-33
Ash Removal Services for the Parker County
April 15, 2026, 10:00 AM

1. SCOPE/ SPECIAL TERMS, CONDITIONS:
No public official shall have interest in this contract, in accordance with Vernon’s Texas Codes Annotated,
Local Government Code Title 5, Subtitle C, Chapter 171. The offerer shall not accept or offer gifts or anything
of value nor enter into any business arrangement with any employee, official or agent of Parker County. All
vendors must disclose any relationships personal or business to the Parker County Commissioners Court.
Failure to do so will result in immediate cancellation of the contract
All questions or concerns regarding the specifications or requirements of this solicitation must be directed to the
office of the Parker County Purchasing Agent, Kim Rivas, at 1112 Santa Fe Drive, Weatherford, TX 76086 if in
writing, or by phone to 817-598-6080. Should written clarifications be deemed warranted by the Purchasing
Agent, they will be affected by an addendum to this solicitation and provided to all known respondents by mail.
All contact with Parker County during the time period of this solicitation must be through the office of the
Purchasing Department. There should be no other contact with employees or officials of Parker County regarding
this solicitation or issues related to this solicitation prior to the award of a contract.
1.1 Parker County, Texas is now accepting formal sealed proposals for a fixed price contract for the
removal of ash from the Parker County Convenience Centers and hauled to the nearest Texas
Commission on Environmental Quality, TCEQ, permitted landfill.
1.2 Parker County hereby expressly reserves the right to accept or reject in part or in whole any
or all bids or proposals submitted and/or to make a formal contract award on the basis of total
bid price or unit bid pricing, whichever is deemed most practical by Parker County. Parker
County also hereby expressly reserves the right to take up to 90 days after the formal bid
opening to render a decision and to waive any technicalities or formalities considered to be in
the best interest of the County.
1.3 This invitation and accompanying bid form, when completed by vendor, constitutes a legally
binding offer and becomes the governing contract document between Parker County and the
successful bidder upon formal award of the bid. Parker County expressly reserves the right to
reject any incomplete bid.
1.4 Bid proposals will be accepted on or until April 15, 2026, 10:00 AM CENTRAL TIME in the office
of the County Purchasing Department or electronically via Bonfire software. The official time
clock for receiving and stamping in bids is the electronic date and time stamp in the purchasing office.
Bids will be opened and reviewed in the conference room of the Purchasing Department, Parker
County Annex, 1112 Santa Fe Drive, Weatherford, Texas immediately after the above closing time.
However if Parker County offices are closed due to bad weather or an emergency, bids will be held
and opened the following business day. It is anticipated that award of this contract will be executed by
the Honorable Commissioners Court, in an open meeting presently scheduled for 9:00 A.M. CENTRAL
TIME, APRIL 27, 2026.
2
RFP PC26-33

Due: 04/15/2026 10:00 AM

In compliance with Texas Local Government Code 262.026, opened bids shall be kept on file and
available for inspection by anyone desiring to see them until the first anniversary of the date of opening.
Opened bids are subject to disclosure under Chapter 552, Government Code. By signing and
submitting a response to this Invitation for Bids, the bidder acknowledges that all submitted material will
be subject to disclosure under Chapter 552, Government Code and the bidder waives all rights to
protest the release of any submitted materials. Copyrighted or otherwise restricted material shall
not be accepted as a response to this invitation for bids.
Please note: The official time clock for receiving and stamping in bids is the electronic date and
time stamp in the Purchasing Department. No protest will be recognized, as this is the official
time.
1.5 This contract may be cancelled with 30 days written notification by Parker County.
1.6 The bid award shall be based on, but not limited to the following factors:
1) Project completion time.
2) Parker County's evaluation of vendor to supply and perform.
3) Vendor reputation.
4) Vendor's past performance record with Parker County or other Counties.
5) Best bid price (not necessarily low bid).
1.7 Any proposal which Parker County PICKS UP at the U.S. Post Office with postage due will
be refused and sent back to the vendor unopened. Should this occur and vendor misses bid
opening, Parker County will not honor or recognize any protest.
1.8 Proposals may be withdrawn at any time prior to the official bid opening. Alterations made
before opening time must be initialed by bidder guaranteeing authenticity.
1.9 Please note that Parker County is exempt from Federal Excise and State Sales Tax,
therefore tax for goods or services rendered must not be included in your bid. Vendor will be
responsible for taxes on vendor's purchases.
1.10 Proposals may be withdrawn at any time prior to the official opening. Alterations made
before opening time must be initialed by bidder guaranteeing authenticity.
1.11 TERMINATION OF CONTRACT: This contract shall remain in effect until the performance of
services ordered terminated by either party with a thirty (30) day written notice. The successful bidder
must state therein the reasons for such cancellation. Parker County reserves the right to award
cancelled contract to next lowest and best bidder as it deems to be in the best interest of the county.
2. SPECIFICATIONS / REQUIREMENTS:
2.1 Pickup/Removal of ash located at the Parker County North Convenience Center, 3000 Veal
Station Rd., Springtown, TX and delivered to the nearest TCEQ permitted landfill.
3. ESTIMATED QUANTITIES:
3.1 Because Parker County's road and bridge construction projects are seasonal in nature, and
because of the differing needs of the respective Precincts, it is not feasible to offer prospective
bidders estimated quantities.
3
RFP PC26-33

Due: 04/15/2026 10:00 AM

3.2 Please note that Parker County will not be bound by contract to purchase any predetermined amounts of hauling. All purchases will be made on the basis of actual need.
3.3 INSURANCE: See Exhibit A for Worker's Compensation Statement.
A certificate of insurance shall be filed with Parker County prior to commencement of any work
under this contract, naming Parker County as an additional insured with regard to this contract
and evidencing insurance coverage of limits not less than the following:
A) Worker's Compensation - Providing for payment for benefits as specified by the Worker's
Compensation Law of the State of Texas.
B) General Liability - $100,000 each person
- $300,000 each accident
Personal Damage - $100,000 each person
- $100,000 each accident
By his signature on this bid form, the successful contractor shall indemnify and save harmless
Parker County, its agents and employees from and against all claims, damages, losses and
expenses, including attorney's fees, arising out of or resulting from the performance of the work;
provided that any such claim, damage loss or expense (a) is attributable to bodily injury to or
destruction of tangible property including the loss of use resulting there from, and (b) is caused in
whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts any of them may be liable,
regardless whether or not it is caused in part by a party indemnified hereunder.
Any and all such claims against any party indemnified hereunder by any employee of the
contractor, any subcontractor, or anyone directly or indirectly employed by any of them or anyone
for whose acts any of them may be liable, the indemnification obligation herein provided shall not
be limited in any way by any limitation on the amount or type of damages, compensation or
benefits payable by or for the contractor or any subcontractor under worker's compensation acts,
disability benefit acts of other employee benefit acts.
5. INFORMATION:
5.1 If you have questions regarding these specifications or require additional information to
prepare a bid, contact Kim Rivas, Purchasing Agent, Parker County Courthouse Annex, 1112
Santa Fe Drive, Weatherford Texas., 76086, at 817-598-6080, weekdays 8 a.m. to 5 p.m.
6. SPECIAL CONSIDERATIONS, TERMS AND CONDITIONS:
6.1 All programs and services of Parker County are offered on a nondiscriminatory basis without
regard for race, color, national origin, age, sex, religion, marital status, handicap, or disability.
6.2 Please see Exhibit A and the Parker County Terms & Conditions included in the Parker County
Vendor Packet.
7. FUNDING
7.1 Funds for payment have been provided through the Parker County budget approved by
Commissioners Court for this fiscal year only. The State of Texas statutes prohibit the obligation and
expenditure of public funds beyond the fiscal year for which a budget has been approved. Therefore,
anticipated orders or other obligations that may arise past the end of the current Parker County fiscal
4
RFP PC26-33

Due: 04/15/2026 10:00 AM

year shall be subject to budget approval.
By his signature on this bid form, the successful contractor shall indemnify and save harmless Parker
County, its agents and employees from and against all claims, damages, losses and expenses, including
attorney's fees, arising out of or resulting from the performance of the work; provided that any such claim,
damage loss of expense (a) is attributable to bodily injury to or destruction of tangible property including
the loss of use resulting from, and (b) is caused in whole or in part by any negligent act or omission of
the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, regardless whether or not it is caused in part by a party indemnified
hereunder.
Any and all such claims against any party indemnified hereunder by any employee of the contractor, any
subcontractor, or anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, the indemnification obligation herein provided shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for the contractor
or any subcontractor under worker's compensation acts, disability benefit acts of other employee benefit
acts.

5
RFP PC26-33

Due: 04/15/2026 10:00 AM

FORMAL BID ON: RFP PC26-33 ASH REMOVAL AT PARKER COUNTY NORTH CONVENIENCE CENTER
Scheduled Opening Date & Time:

April 15, 2026, 10:00 AM CENTRAL TIME

Anticipated Award Date & Time:

April 27, 2026; 9:00 AM CENTRAL TIME

Opening Location: Purchasing Dept., Courthouse Annex, 1112 Santa Fe Drive, Weatherford, TX
Please Note:
If Parker County offices are closed due to bad weather or an emergency, bids will be held and
opened the following business day.
Bids are solicited for furnishing merchandise, supplies, services and/or equipment set forth
above. Completed bid proposals MUST be in the hands of the Parker County Purchasing
Department, 1112 Santa Fe Drive, Weatherford, Texas, no later than 10:00 a.m. on the above
prescribed "Scheduled Opening Date", unless another time is specifically prescribed. Late bids
will be returned to the bidder unopened.
In order to assure your bid is fairly considered, it must be submitted in a properly sealed envelope,
clearly marked on its outside surface with the words: “PC26-33 ASH REMOVAL SERVICES FOR
PARKER COUNTY.” Bids marked otherwise may be opened by mistake.
It is extremely important that you return the Bid Page of this form, with the appropriate
information inserted in the spaces provided, so that your bid may be considered valid.
Bids may be withdrawn at any time prior to the official opening by the Parker County
Commissioners Court. Parker County is exempt from Federal Excise and State Sales Tax.
Therefore, tax must not be included in the bid.
The undersigned agrees, if this bid is accepted, to furnish any and all items upon which prices
are offered, at the price(s) and upon the terms and conditions contained in the specifications
and these instructions. The period for acceptance of this bid will be 30 calendar days unless a
different period is specified by Parker County.
The undersigned affirms that they are duly authorized to execute this contract, that this
company, corporation, firm, partnership or individual has not prepared this bid in collusion with
any other bidder, and that the content of this bid as to prices, terms or conditions of said bid
have not been communicated by the undersigned nor by any employee or agent to any other
bidder or to any other persons engaged in this type of business prior to the official opening of
this bid. And further, that the manager, secretary or other agent or officer signing this bid is not
and has not been for the past six months directly nor indirectly concerned in any pool or
agreement or combination to control the price of supplies, services or equipment bid on, or to
influence any person to bid or not to bid thereon.

6
RFP PC26-33

Due: 04/15/2026 10:00 AM

Having read and understood the instructions, terms, conditions, specifications and invitation to bid, we submit
the following bid:
FORMAL BID RFP PC26-33 ASH REMOVAL SERVICES FOR PARKER COUNTY
Start Location

TCEQ PERMITTED
LANDFILL

Hauling Cost

Parker County North Convenience Center

$________________ per load

Parker County South Convenience Center

$________________ per load

Other Parker County Location

$________________ per load

In signing this bid page for formal bid #RFP PC26-33, the undersigned is obligated to all the instructions,
terms, conditions and specifications set forth in the pages of this document. The undersigned further agrees to
provide the County any and all invoices it may require for pricing verification under this contract.
Deviations to Specifications
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Bidder's Name: ______________________________________________________________
Address: __________________________________________________________________
___________________________________________________________________________
Signature: ___________________________________________ Date: __________________
Telephone: ___________________________________________________________________
Email: ________________________________________________________________________

7
RFP PC26-33

Due: 04/15/2026 10:00 AM

NOTICE TO ALL BIDDERS
The Texas Workers’ Compensation Commission has adopted Rule 110.110 effective with
all bids advertised after September 01, 1994 and this does affect your bid on this project.
The TWCC has stated that it is aware that statutory requirements for Workers’ Compensation insurance
coverage is not being met. Rule 110.110 is designed to achieve compliance from both contractors and
governmental entities. This affects both of us on this contract.
Providing false or misleading certificates of coverage, failing to provide or maintain required coverage,
or failing to report any change that materially affects the coverage may subject the contractor(s) or
other persons providing services on this project to legal penalties. This affects your subcontractors.
Therefore, the attached is provided in accordance with the requirements on governmental entities.
Please read carefully and prepare your bid in full compliance to TWCC Rule 110.110. Failure to provide
the required certificates upon submission of a bid could result in your bid being declared nonresponsive.
According to TWCC, “This rule does not create any duty or burden on anyone which the law does not
establish”. Therefore, the County should not experience any increase in cost because of the
need to comply with the Texas Workers’ Compensation laws.

Kim Rivas
Purchasing Agent
Parker County
Additional questions may be addressed to the Texas Workers’ Compensation
Commission, Southfield Building, 4000 S. IH-35, Austin, Texas, 78704, 512-440-3618.

8
RFP PC26-33

Due: 04/15/2026 10:00 AM

TWCC RULE 110.110 WORKERS’ COMPENSATION INSURANCE COVERAGE
Exhibit A
A. Definitions:
Certificate of coverage (“certificate”) – A copy of a certificate of insurance, a certificate of authority to selfinsure issued by the commission or a coverage agreement (TWCC-81, TWCC-82, TWCC-83 or TWCC-84),
showing statutory worker’s compensation insurance coverage for the person’s or entities employees
providing services on a project for the duration of the project.
Duration of the project – includes the time from the beginning of the work on the project until the
contractor’s/person’s work on the project has been completed and accepted by Parker County.
Persons providing services on the project (“subcontractor” in Section 406.096) – includes all persons or
entities performing all or part of the services the contractor has undertaken to perform on the project,
regardless of whether that person contracted directly with the contractor and regardless of whether that
person has employees. This includes, without limitation, independent contractors, subcontractors, leasing
companies, motor carriers, owner-operators, employees of any such entity or employees of any entity, which
furnishes persons to provide services on the project. “Services” does not include activities unrelated to the
project such as food/beverage vendors, office supply deliveries and delivery of portable toilets.
B. The contractor shall provide coverage based on proper reporting of classification codes and payroll amounts
and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section
401.011 (44) for all employees of the contractor providing services on the project for the duration of the
project.
C. The contractor must provide a certificate of coverage to Parker County prior to being awarded the contract.
D. If the coverage period shown on the contractor’s current certificate of coverage ends during the duration of
the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage
with Parker County showing that coverage has been extended.
E. The contractor shall obtain from each person providing services on a project, and provide to Parker County:
(1) a certificate of coverage, prior to that person beginning work on a project, so Parker County will have on
file certificates of coverage showing coverage for all persons providing services on the project; and
(2) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension
of coverage, if the coverage period shown on the certificate of coverage ends during the duration of the
project
F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year
thereafter.
G. The contractor shall notify Parker County in writing by certified mail or personal delivery within 10 days after
the contractor knew or should have known, of any change that materially affects the provision of coverage
of any person providing services on the project.
9
RFP PC26-33

Due: 04/15/2026 10:00 AM

H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas
Workers Compensation Commission, informing all persons providing services on the project that they are
required to be covered and stating how a person may verify coverage and report lack of coverage.
I.

The contractor shall contractually require each person with whom it contracts to provide services on a project
to:
(1) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any
coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011
(44) for all of its employees providing services on the project, for the duration of the project.
(2) provide to the contractor, prior to that person beginning work on the project, a certificate of coverage
showing that coverage is being provided for all employees of the person providing services on the project,
for the duration of the project.
(3) provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing
extension of coverage, if the coverage period shown on the current certificate of coverage ends during
the duration of the project.
(4) obtain from each other person with whom it contracts, and provide to the contractor:
a. a certificate of coverage, prior to the other person beginning work on the project; and
b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period,
if the coverage period shown on the current certificate of coverage ends during the duration of the
project.
(5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter.
(6) notify Parker County in writing by certified mail or personal delivery, within 10 days after the person knew
or should have known, of any change that materially affects the provision of coverage of any person
providing services on the project; and
(7) contractually require each person with whom it contracts to perform as required by paragraphs (1)
through (7), with the certificates of coverage to be provided to the person for whom they are providing
services

J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is
representing to Parker County that all employees of the contractor who will provide services on the project
will be covered by worker’s compensation coverage for the duration of the project, that the coverage will be
based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will
be filed with the appropriate insurance carrier, or in the case of a self-insured, with the commission’s Division
of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to
administrative penalties, criminal penalties, civil penalties or other civil actions.
K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which
entitles Parker County to declare void if the contractor does not remedy the breach within ten days after the
receipt of notice of breach from Parker County.

10
RFP PC26-33

Due: 04/15/2026 10:00 AM

Parker County Purchasing
Kim Rivas
Purchasing Agent
1112 Santa Fe Dr. Weatherford, Texas 76086
Phone: 817.598.6080 Fax: 817-598-6191

March 23, 2026
To: Officers of the Commissioner’s Court
Subject: BUY PC26-32 Broce RCT – 350 Broom - Pct. 4
The Purchasing Agent requests approval for the purchase of BUY PC26-32 Broce
RCT-350 Broom - Pct. 4, through the Buyboard 685-22 from R.B. Everett. Funding has
been confirmed with the budget adjustment processed today. (Kim Rivas /
Commissioner Hale).

Parker County Purchasing
Kim Rivas
Purchasing Agent
1112 Santa Fe Dr. Weatherford, Texas 76086
Phone: 817.598.6080 Fax: 817-598-6191

March 23, 2026
To: Officers of the Commissioner’s Court
Subject: BUY PC26-34 Snowdogg 9’ Plow - Pct. 1
The Purchasing Agent requests approval for the purchase of BUY PC26-34 Snowdogg
9’ Plow - Pct. 1, through the Buyboard 703-23 from Gulf Highway Equipment. Funding
has been confirmed with the budget adjustment processed today. (Kim Rivas /
Commissioner Conley).

GULF HIGHWAY EQUIPMENT

Estimate #

008491

7204 Burns St
Richland Hills, TX. 76118
Phone: (682)-626-5190 | Fax: ()-WWW.GHETX.COM | [email protected]

Estimate Due: $8,779.00

Estimate
Parker County Precinct 1 - Adam
King
,

2021 Ford - F-250 Super Duty - XL
6.2L, V8 (379CI) VIN(6)
VIN: 1FT7W2B69 MEC10874
Odometer: In 0

License Plate: TX

Estimate Date:

03/16/2026

Service Advisor:
Customer ID:

JAMES REESE
697

Unit: SD EXII
Type

Description

Part #

Qty/Hr

SNOWDOGG EXII 9' SNOWPLOW: 2021 FORD 2500
Note

Sale/Rate

Total

$8,779.00

Initials:

IMPORTANT: SUSPENSION
Estimate is based on '21 Ford F250 provided by Parker
County having adequate suspension to accommodate
the snow plow package. Additional parts/labor may
be required.
________________________________________________

Part

SNOWDOGG EX90II Series LIFT FRAME
- 9ft, Full Trip Edge Blade

BP-16011006

1.00

$3,895.00

$3,895.00

Part

SNOWDOGG EX90II Series MOLDBOARD

BP-16020642

1.00

$2,535.00

$2,535.00

Part

SNOWDOGG EX90II Series TRUCK MOUNT
- FORD 2500

BP-16061230

1.00

$575.00

$575.00

Part

SNOWDOGG EX90II Series LIGHT ADAPTER
- Halogen Inline Adapter: 20-22 Ford

BP-16071200A

1.00

$222.00

$222.00

Part

SNOWDOGG EX90II Series LIGHTKIT
- Illuminator LED Plow Lights

BP-16160800

1.00

$830.00

$830.00

Part

DISCOUNT: BUYBOARD 703-23
- 5% on Parts for "Snow & Ice"

DISCOUNT-BB5

1.00

-$403.00

-$403.00

Part

FREIGHT - SHIP TO:

FREIGHT

1.00

$1,125.00

$1,125.00

PARKER COUNTY PRECINCT 1
ATTN: ADAM KING
Parts: $8,779.00

Labor: $0.00

Tax: $0.00

Total: $8,779.00

Tax Breakdown
PARTS

I hereby authorize the above repair work to be done along with the necessary material and hereby grant you
and/or your employees permission to operate the vehicle described for testing and/or inspection. Express
mechanic's lien is hereby acknowledged on above vehicle to secure the amount of repairs thereto. SMOG: I
understand that I can have emission service and/or adjustments done elsewhere. I hereby waive this right.
TEARDOWN ESTIMATE: I understand that my vehicle will be reassembled within____days of the date shown
above if I choose not to authorize the service recommended. All Parts removed will be discarded unless
instructed otherwise: Save all Parts____. NOT RESPONSIBLE FOR LOSS OR DAMAGE TO CARS OR ARTICLES
LEFT IN CARS IN CASE OF FIRE, THEFT OR ANY OTHER CAUSE.
Signature
Copyright © Mitchell Repair Information Company LB1124E

$0.00

Labor
Parts
Subtotal
Taxes

$0.00
$8,779.00
$8,779.00
$0.00

Estimate Total:

$8,779.00

Date

Time
1/1

Parker County Purchasing
Kim Rivas, CPPB
Purchasing Agent
1112 Santa Fe Dr. Weatherford, Texas 76086
Phone: 817.598.6080 Fax: 817-598-6191

March 23, 2026
To: Officers of the Commissioner’s Court
Subject: RENEW RFP PC25-04 Debris Removal Monitoring
Parker County bid RFP PC25-04 Debris Removal Monitoring, awarded to Tetra Tech
Inc. – primary award and Thompson Consulting Services – secondary award. Tetra
Tech has requested an 1.89% hourly rate adjustment based on CPI-U Price Adjustment
Calculation (Kim Rivas / Judge Deen).

February 26, 2026
Sent via email to [email protected]
Jennifer Davic
Purchasing Buyer
Parker County Purchasing Department
1112 Santa Fe Drive
Weatherford, TX 76086
RE:

Debris Removal Monitoring Services Contract (RFP PC25-04)
2026 Request for Contract Renewal and Rate Change

Dear Ms. Davic,
Parker County, Texas (County) entered into a contract for Debris Removal Monitoring Services with Tetra
Tech, Inc. (Tetra Tech) for a period beginning on May 7, 2025 through May 6, 2026, with the option to
renew the contract term for up to four (4) additional one (1) year periods. Tetra Tech is requesting the
County to exercise the first renewal option from May 7, 2026 to May 6, 2027 with an adjustment to the
hourly rates based on the CPI-U Base Price Adjustment Calculation below:
CPI for January 2025: 308.911
CPI for January 2026: 314.740
Increase Calculation: 314.740 (January 2026) - 308.911 (January 2025) = 5.829
5.829 / 308.911 (January 2025) = 1.89% increase
As such, Tetra Tech requests the County to consider increasing Tetra Tech’s hourly rates by 1.89%. Please
find enclosed the updated hourly rates for review and approval which includes the 1.89% increase
(Attachment A) and a detailed calculation breakdown as well as the CPI-U Original Data Value for January
2025 to January 2026 (Attachment B).
Please contact me directly at [email protected] should you have any questions or need
additional information.
Sincerely,

Victoria Menendez
Contracts Coordinator

Tetra Tech, Inc.
2301 Lucien Way, Suite 120, Maitland, FL 32751

407-735-6580 | [email protected] | tetratech.com

Attachment A

TETRA TECH, INC.
UPDATED FEE SCHEDULE
Parker County, Texas
Debris Removal Monitoring Services
RFP PC25-04
Debris Monitoring Activities
Description
Project Manager
Operations Manager*
Scheduler**
Expediter**
GIS Analyst
Field Supervisors
Debris Site/Tower Monitor
Environmental Specialist***
Project Inspector (Citizen Drop-Off Monitors)
Load Ticket Data Entry Clerks (QS/QC)**
Billing / Invoice Analyst
Project Coordinator
Residential Monitors*
Automated Ticketing Specialist**
Aerial Photographer
Other Required Positions: Data Manager May Use Separate Sheet
Other Fees (i.e. Bonds/Insurance) May Use Separate Sheet

Current
Hourly Rate
$65.00
$35.00
$50.00
$37.00
$0.00
$37.00
$37.00
$45.00
$34.00
$0.00
$50.00

CPI
1.89% Increase
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%
1.89%

CPI
$ Increase
$ 1.23
$
$
$
$ 0.66
$ 0.95
$ 0.70
$
$ 0.70
$ 0.70
$
$ 0.85
$ 0.64
$
$
$
$ 0.95

Updated Hourly Rate
w/ 1.89% CPI
$
66.23
$
$
$
$
35.66
$
50.95
$
37.70
$
$
37.70
$
37.70
$
$
45.85
$
34.64
$
$
$
$
50.95

* Duties of the Operations Manager will be fulfilled by the Field Supervisors position and therefore, will not be utilized for Parker County.
Duties of the Residential Monitors will be fulfilled by the Field Coordinator (Crew Monitor) position and therefore, will not be utilized for Parker County.
** The Load Ticket Data Entry Clerks (QA/QC) position is typically applicable when paper ticketing is used. However, Tetra Tech uses an electronic ticketing system
(Tetra Tech's proprietary ADMS technology), therefore such position will not be utilized for this Due to Tetra Tech's highly advanced ADMS, Tetra Tech's current operations model has no
need for the Scheduler or Expediter position and therefore, neither will be utilized for Parker County.
*** The Aerial Photographer and Environmental Specialist positions if needed during a debris monitoring activation will be provided to Parker County at no charge.

Attachment B
Bureau of Labor Statistics

CPI for All Urban Consumers (CPI-U)
Original Data Value
Series Id:
CUUR0300SA0
Not Seasonally Adjusted
Series Title:
All items in South urban, all urban consumers, not
Area:
South
Item:
All items
Base Period:
1982-84=100
Years:
2012 to 2026
Year

Jan
220.497
223.933
227.673
226.855
229.469
235.492
239.772
242.547
248.005
252.067
271.634
290.438
300.421
308.911
314.740

Jan-25
Jan-26
Increase Calculation:

308.911
314.740

2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026

314.740
5.829

Source: Bureau of Labor Statistics

Feb
221.802
225.874
228.664
227.944
229.646
236.052
241.123
243.856
248.412
253.386
274.688
292.285
303.144
309.987

Mar
223.314
226.628
230.095
229.337
230.977
236.154
241.595
245.554
248.136
255.319
278.598
293.358
304.490
310.183

Apr
224.275
226.202
231.346
229.957
231.975
236.728
242.486
246.847
246.254
257.207
279.879
295.315
305.104
311.087

May
223.356
226.289
231.762
230.886
232.906
236.774
243.279
246.667
245.696
259.343
283.307
295.889
305.296
311.514

Jun
223.004
227.148
232.269
232.026
233.838
237.346
243.770
246.515
247.223
261.668
287.427
296.789
305.357
312.330

Jul
222.667
227.548
232.013
231.719
233.292
236.942
243.776
247.250
248.619
263.013
287.608
297.279
305.819
312.771

Jan-26
/

308.911

308.911
Jan-25

Jan-25
=

=
1.89%

5.829

Aug
223.919
227.837
231.611
231.260
233.561
237.892
243.605
246.953
249.639
263.728
287.168
298.975
305.761
313.558

Sep
225.052
227.876
231.762
230.913
234.069
239.649
243.640
246.891
250.193
264.593
287.656
299.657
306.078
314.350

Oct
224.504
227.420
231.131
230.860
234.337
239.067
244.163
247.423
250.542
267.160
288.836
299.394
306.889
N/A

Nov
223.404
226.811
229.845
230.422
234.029
238.861
243.484
247.385
250.255
268.360
288.991
298.93
306.877
313.597

Dec
223.109
227.082
228.451
229.581
234.204
238.512
242.150
247.289
250.693
269.263
288.205
298.754
307.007
313.675

Generated on: April 6, 2023 (12:30:57 PM)

Proposer shall be required to submit hourly rates (in fee schedule) for operations with and
without use of the automated system. Proposer’s inability to provide automated system in a
timely manner shall be grounds for default and the calling of performance bond.
9. Exceptions to RFP requirements:
Submitter’s must fully explain any exceptions taken to the requirements of this RFP, including
why any of the specified information was not included or why such information should not be
considered in selecting a consultant for the project.
10. Optional additional information:
A. Submitter’s may provide relevant information in addition to the material and
information specified in this RFP, to the extent that such information bears directly
on the subject of this RFP.
B. Submitter’s may not include information on pricing or cost estimates for services
addressed in their responses to this RFP.
11. Pricing Structure for Debris Monitoring Activities
Description
UOM
Project Manager
Hourly Rate
Operations Manager *
Hourly Rate
Scheduler **
Hourly Rate
Expediter **
Hourly Rate
GIS Analyst
Hourly Rate
Field Supervisors
Hourly Rate
Debris Site / Tower Monitor Hourly Rate
Environmental Specialist *** Hourly Rate
Project Inspector (Citizen Hourly Rate
Drop-Off Monitors)
Field Coordinator (Crew Hourly Rate
Monitor)
Load Ticket Data Entry Hourly Rate
Clerks (QS/QC) **
Billing / Invoice Analyst
Hourly Rate
Project Coordinator
Hourly Rate
Residential Monitors *
Hourly Rate
Automated
Ticketing Hourly Rate
Specialist **
Aerial Photographer **
Hourly Rate
Other Required Positions:
Hourly Rate

Price

$65.00

-

$35.00
$50.00
$37.00
$0.00
$37.00
$37.00
$45.00
$34.00
$0.00
$50.00

Data Manager

May Use Separate Sheet
Other Fees (i.e. Bonds / Hourly Rate
Insurance)
May Use Separate Sheet
* Duties of the Operations Manager will be fulfilled by the Field Supervisors position and therefore, will not be utilized for Parker County.
Duties of the Residential Monitors will be fulfilled by the Field Coordinator (Crew Monitor) position and therefore, will not be utilized for Parker County.
** The Load Ticket Data Entry Clerks (QA/QC) position is typically applicable when paper ticketing is used. However, Tetra Tech uses an electronic ticketing system
(Tetra Tech's proprietary ADMS technology), therefore such position will not be utilized for this Due to Tetra Tech's highly advanced ADMS, Tetra Tech's current operations
model has no need for the Scheduler or Expediter position and therefore, neither will be utilized for Parker County.
*** The Aerial Photographer and Environmental Specialist positions if needed during a debris monitoring activation will be provided to Parker County at no charge.

RFP PC 25-04
10:00 AM

27

Due: 01/10/25

Interlocal Participation Agreement for the GoodBuy Purchasing Cooperative
The GoodBuy Purchasing Cooperative (“GoodBuy”), is a Purchasing Cooperative authorized by Tex. Gov’t Code
§§ 791.001 et seq. as amended, operated by the Education Service Center, Region 2 (“Region 2 ESC”), a state
agency, as authorized by Tex. Educ. Code (“TEC”) §8.002 and TEC §44.031(a)(4). The purpose of this Agreement
is to facilitate compliance with state bidding requirements, to identify qualified vendors of commodities, goods and
services, to relieve the burdens of the governmental purchasing function, and to realize the various potential
economies, including administrative cost savings, for Program Members. Program Members may purchase goods
and services from any and all GoodBuy vendors, under the same terms, conditions, and price as stated in each
GoodBuy awarded contract. GoodBuy excludes engineering, architectural, land surveyors, doctors, nurses and
construction services. The purchase of goods through GoodBuy includes the purchase of any services reasonably
required for the installation, operation, or maintenance of purchased goods, where such services are included in the
awarded Vendor contract.
MEMBERSHIP

1.
Program Members. Program Members must be qualifying local governmental entities of the State of Texas
or another State; or qualifying private non-profit entities with tax exempt status under IRS Code Section 501(c)(3),
operating private schools or child care facilities.
2.
To become a Program Member requires the approval of this Agreement by the governing body of the
Member, and by the Region 2 ESC Board of Directors. Each Program member must submit a copy of this Agreement
signed by an authorized representative of the Member, along with a signed copy of a Resolution approved by the
Program Member’s governing body, to Region 2 ESC, as a condition of membership, as set forth below.
3.
Non-governmental Members. In addition to the membership requirements set forth in Paragraph 2 above,
all non-governmental entities seeking membership in GoodBuy must produce such documents as may be required
from time to time by GoodBuy, to demonstrate each such non-governmental entity is eligible to become a Program
Member under applicable law.
4.
Membership Term. This Agreement shall be for one calendar year, which shall run from September 1
through August 31 of each calendar year, and shall become effective upon approval by both the Program Member’s
governing body, and the Region 2 ESC Board of Directors. This Agreement shall automatically renew for successive
one-year terms, unless sooner terminated as provided in this Agreement. The terms and conditions of this
Agreement shall apply to the initial term of Membership and all renewals, unless the terms and conditions are
modified in writing, and approved by the governing body of GoodBuy, the Region 2 ESC Board of Directors. There
is no fee for Program Membership.
5.
Termination of Membership. Either the Program Member or Region 2 ESC may elect to non-renew this
Agreement by sixty (60) days written notice of non-renewal delivered to the designated representative of the other
party, as set forth below. This Agreement may also be terminated by either party upon thirty (30) days prior written
notice to the designated representative set forth below, with or without cause. If the Program Member terminates
its participation during the term of this Agreement or if GoodBuy terminates participation of the Program Member
under any provision of this Article, the Program Member shall bear the full financial responsibility for any purchases
by the Program Member occurring after the termination date.

GoodBuy Participation Agreement

1

Services Provided by GoodBuy:
GoodBuy will:
 Provide the organization and administrative structure of the program, including all staff necessary for the
efficient operation of the program;
 Solicit requests from Program Members for adding categories/commodities and relevant specifications, and
quantity demands for goods and services that could be included in the GoodBuy program;
 Prepare specifications for procurement of goods and services to be included in the GoodBuy program;
 Publish solicitations for prices and bids from potential Vendors of goods and services to be included in the
GoodBuy program;
 Qualify potential Vendors and their goods or services, based on published bid criteria, and including the
conducting of due diligence of potential Vendors;
 Tabulate price quotes, unit prices, and other information provided by potential Vendors of goods and
services, to determine awarded Vendors for specific goods and services;
 Making all Vendor background research information and bids, and GoodBuy awarded Vendor contract
analysis information available to Program Members;
 Maintain and publish the list of all GoodBuy awarded contracts, including all relevant information about
the goods and services available under each awarded Vendor contract; and
 Provide Members with procedures for ordering, delivery, and billing for Member purchases from GoodBuy
vendors.
Region 2 ESC is the designated entity that shall supervise the GoodBuy performance of this Agreement.
Any written notice to the GoodBuy Purchasing Cooperative shall be made by first class mail, postage prepaid, and
delivered to: GoodBuy Purchasing Cooperative, Education Service Center, Region 2, 209 N. Water St., Corpus
Christi, Texas 78401-2528 or by e-mail sent and actually received by GoodBuy to a GoodBuy Relations
Representative at [email protected].
Member Obligations:






Each Program Member warrants that all Vendor payments, or other disbursements required under this
Agreement will be made from current revenues budgeted and available to that Member.
Program Members commit to purchase goods and services that become part of the official GoodBuy
products and services list when it is in the best interest of the member entity.
Each Program Member agrees to prepare purchase orders or provide other documentation issued to the
appropriate vendor from the official awarded Vendor list provided by GoodBuy clearly noting contract
number on it, as may be required by Member policy and procedures; provide a copy of each such Purchase
Order, or Member approved order confirmation, Vendor Invoice or other proof of purchase for a purchase
to the GoodBuy representative no later than 60 business days of the Member purchase from a GoodBuy
Vendor;
Accept shipments of products or delivery of services ordered from vendors in accordance with standard
GoodBuy purchasing procedures.

GoodBuy Participation Agreement

2






Pay Vendors in a timely manner for all goods and services received.
Report promptly in writing to GoodBuy any and all instances in which a Program Member has rejected
goods or services delivered to the Member by any awarded GoodBuy Vendor, or has cancelled any
previously approved Purchase Order or invoice Order for goods or services to be provided by any awarded
GoodBuy Vendor, to the designated GoodBuy representative.
It is also a condition precedent to the approval of this Agreement for each Program Member by the Board
of Directors of Region 2 ESC, that each prospective Program Member shall designate the person or persons
who have express authority to represent and bind the Program Members in the administration and operation
of this Agreement, with respect to GoodBuy purchasing, and Region 2 ESC will not be obligated to contact
any other individual(s) regarding GoodBuy matters. A Program Member may change the designated
Member representative listed below at any time by submitting written notice to [email protected].

Program Member Name:
___________________________________
Program Member Designated GoodBuy representative(s):
Name: _______________________
Contact Information: _____________________
Title: _____________________
(Address) _______________________________
Email: ___________________________
City: _________________________
Telephone:
__________________________
State: ________________________
Facsimile: ______________________________________
The Program Member shall provide proof of goods and services purchased via any GoodBuy contract (purchase
orders, monthly activity reports, order confirmations, invoices, etc.) to GoodBuy (all purchases conducted through
GoodBuy Awarded Vendor contracts). These reports may be modified from time to time as deemed appropriate by
GoodBuy.
GENERAL TERMS AND CONDITIONS
1.
Governing Law and Venue. The Program Member and GoodBuy agree that this Agreement is governed by
the law of the State of Texas and the published policies and procedures of GoodBuy. Any and all suits arising from
this Agreement shall be brought in a court of competent jurisdiction and venue shall lie in Nueces County, Texas.
2.
Cooperation and Access. The Program Member and GoodBuy agree that they will cooperate in compliance
with any reasonable requests for information and/or records made by GoodBuy or the Program Member. GoodBuy
reserves the right to audit the relevant records of any Program Member, and vice-versa.
3.
Defense and Prosecution of Claims. The ESC shall not be responsible or obligated to defend any claims
against the Member or prosecute any claims on behalf of the Member.
4.
Legal Counsel. The Region 2 ESC shall not be responsible or obligated to provide or act as legal counsel
to the Member with respect to any matter regarding this Agreement.
5.
Purchase Contracts. The Region 2 ESC and GoodBuy shall not be a party to any contracts made by the
Member for the purchase of goods or services with any vendor through the GoodBuy program.

GoodBuy Participation Agreement

3

6.
No Warranty. The Region 2 ESC and/or GoodBuy does not warrant, sponsor, or endorse the goods or
services of any GoodBuy Vendor.
7.
It is the responsibility of the Program Member purchasing from GoodBuy awarded vendors ensure that
the applicable purchasing requirements for the Member are met in accordance with all applicable local, state and
federal procurement law.
8.
Mediation. All claims and disputes arising under this Agreement shall be submitted to non-binding
mediation before a neutral mediator in Nueces County, Texas, with the party demanding mediation of a claim
being obligated to pay all costs and expenses of mediation.
9.
Compliance with Procurement Laws. GoodBuy shall use its best effects to solicit prices for goods and
services in compliance with all applicable laws and regulations governing purchase contracts by Members, and
will keep a record of its procurement methodology for inspection by any Member. Each Member is responsible
for determining, in consultation with its legal counsel, whether purchasing through this cooperative will satisfy
the requirements of any applicable law or regulation governing the Program Member.
10.
This Agreement contains the entire agreement of the Parties hereto with respect to the matters covered by
its terms, and it may not be modified in any manner without the express written consent of the Parties.
11.
If any term(s) or provision(s) of this Agreement are held by a court of competent jurisdiction to be invalid,
void, or unenforceable, the remainder of the provisions of this Agreement shall remain in full force and effect
12.
No Party to this Agreement waives or relinquishes any immunity or defense on behalf of itself, its
directors, officers, employees, representatives and agents as a result of its execution of this Agreement and
performance of the functions and obligations described herein.
13. THE GOODBUY PURCHASING COOPERATIVE, ITS ENDORSERS, AND SERVICING
CONTRACTORS HEREBY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, IN
REGARD TO ANY INFORMATION, PRODUCT, OR SERVICE FURNISHED UNDER THIS
AGREEMENT, INCLUDING WITHOUT LIMITATION, ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
14.
THE PARTIES AGREE THAT IN REGARD TO ANY AND ALL CAUSES OF ACTION ARISING OUT
OF OR RELATING TO THIS AGREEMENT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER
UNDER ANY CIRCUMSTANCES FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR EXEMPLARY
DAMAGES, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES
15. GoodBuy and Region 2 ESC, their ENDORSERS AND SERVICING CONTRACTORS, DO NOT
WARRANT THAT THE OPERATION OR USE OF PROGRAM SERVICES WILL BE
UNINTERRUPTED OR ERROR-FREE.

GoodBuy Participation Agreement

4

16.
Merger: The Interlocal Participation Agreement, Board Resolution, Terms and Conditions, and General
Provisions represent the complete understanding of the GoodBuy Purchasing Cooperative, and Program Member
electing to participate in the Program.
17.
Representation of Authorization: By the execution and delivery of this Agreement, the undersigned
individuals warrant that they have been duly authorized by all requisite administrative action required to enter into
and perform the terms of this Agreement.

TO BE COMPLETED BY THE GOODBUY PURCHASING COOPERATIVE, as acting on behalf of all other
Program Members

By:
GoodBuy Relations Representative, Region 2 ESC

Date:

Email: ____________________

Telephone: _______________________

Facsimile: __________________

(Name of Program Member)
TO BE COMPLETED BY PROGRAM MEMBER

By:
Date:
(Signature of authorized representative of Program Member)

GoodBuy Participation Agreement

5

Parker County Purchasing
Kim Rivas
Purchasing Agent
1112 Santa Fe Dr. Weatherford, Texas 76086
Phone: 817.598.6080 Fax: 817-598-6191

March 23, 2026
To: Officers of the Commissioner’s Court
Subject: TIPS PC26-35 American Defense Bullet-Proof Windshields OOG Grant
The Purchasing Agent requests approval for the purchase of TIPS PC26-35 American
Defense Bullet-Proof Windshields, through the TIPS Coop Contract #250101 from
Federal Eastern, Inc. Funding has been confirmed through the Office of the Governor
FY2026 award 565701. (Kim Rivas / Judge Deen).

FEDERAL EASTERN INTERNATIONAL

QUOTE
594832

135 W ADAMS ST
JACKSONVILLE, FL 32202
WWW.FEDEASTINTL.COM

BILL TO:

PARKER COUNTY

SHIP TO:

PARKER COUNTY SHERIFF'S OFFICE

TIFFANY SANFORD

LT. OVERHOLT/LT. CROSLEY

1112 SANTA FE DR

129 HOGLE STREET

WEATHERFORD TX 76086

WEATHERFORD TX 76086

SALES REP

SALES PHONE

REP ID

OPERATOR

KATHLEEN SOUTHERLAND [email protected]

SALES EMAIL

817-542-7225

178

KSL

DATE

QUOTE

ACCT

TERMS

03/16/26

594832

FE3140

UNITS

CUSTOMER PO

CONTRACT

NET 30

U/M

DESCRIPTION

DISC

UNIT PRICE

AMOUNT

TIPS CONTRACT #250101
34

EA

10,450.00

*MISC
BR6

355,300.00

American Defense "Defender"
Ballistic Windshield
NIJ Level III - BR6 - Rifle
Rated - 5.56 x .45 (M193) &
7.62 x 39 (AK-47) & 7.62 x 51
(M80 Ball) (*SHIPPING
INCLUDED*)

SUBTOTAL
TAX CERT#

355,300.00
EXEMPT

QUOTE TOTAL

355,300.00

CREDIT CARD SURCHARGE NOTICE:
EFFECTIVE 4/1/24, WE WILL START TO IMPOSE A
2.75% SURCHARGE ON CREDIT CARD AND PURCHASING
CARD PAYMENTS WHERE APPLICABLE BY LAW AND IS NOT
GREATER THAN OUR COST OF ACCEPTANCE. AS AN
ALTERNATIVE WE ALSO ACCEPT ACH PAYMENTS ONLINE
WITHOUT ANY ASSOCIATED FEES.
YOU MAY PAY ONLINE WITH ACH, VISA OR MASTERCARD AT:
HTTPS://PORTAL.FEDEASTINTL.COM
**** CONTINUED ON PAGE

2

FEDERAL EASTERN INTERNATIONAL

QUOTE
594832

135 W ADAMS ST
JACKSONVILLE, FL 32202
WWW.FEDEASTINTL.COM

BILL TO:

PARKER COUNTY

SHIP TO:

PARKER COUNTY SHERIFF'S OFFICE

TIFFANY SANFORD

LT. OVERHOLT/LT. CROSLEY

1112 SANTA FE DR

129 HOGLE STREET

WEATHERFORD TX 76086

WEATHERFORD TX 76086

SALES REP

SALES PHONE

REP ID

OPERATOR

KATHLEEN SOUTHERLAND [email protected]

817-542-7225

178

KSL

DATE

QUOTE

ACCT

TERMS

03/16/26

594832

FE3140

UNITS

SALES EMAIL

U/M

CUSTOMER PO
DESCRIPTION

******** QUOTATION ****************
******** PAGE

2

********

TERMS:
PRICES ARE EFFECTIVE FOR 30 DAYS FROM THE DATE
OF THIS QUOTE UNLESS OTHERWISE NOTED.
ITEMS LISTED ON THIS DOCUMENT MAY REQUIRE A UNITED
STATES GOVERNMENT LICENSE FOR EXPORT. EXPORTING
CONTROLLED ITEMS WITHOUT A LICENSE IS PROHIBITED
BY LAW.

CONTRACT

NET 30
DISC

UNIT PRICE

AMOUNT

Parker County Purchasing
Kim Rivas, CPPB
Purchasing Agent
1112 Santa Fe Dr. Weatherford, Texas 76086
Phone: 817.598.6080 Fax: 817-598-6191

March 23, 2026
To: Officers of the Commissioner’s Court
Subject: Authorization to advertise


RFP PC26-36 TCEQ Permitted Landfill Sites; Anticipated advertising
dates: 03/25/2026 & 04/01/2026; anticipated opening: 04/15/2026;
Anticipated Award Date: 04/27/2026.

PARKER COUNTY COMMISSIONER’S COURT AGENDA
BRIEFING SHEET
Meeting Date:
March 23, 2026

Department:
Sheriff’s Office

Presented By:
Sheriff Authier

AGENDA ITEM
Status update on OOG FY2026 award 5656701 for Bullet-Resistant Components for Law Enforcement
Vehicles (Notification A).
__________________________________
BACKGROUND:
On November 10, 2025, the County approved Resolution 25-36 authorizing submission of the
5656701 grant application to the Office of the Governor Public Safety Office to procure and install
rifle-rated, bullet-resistant windshields on thirty-four Sheriff’s Office operational vehicles. The
primary objective of this upgrade is to improve the safety and survivability of deputies who
routinely face high-risk situations while carrying out their law enforcement duties in service to the
community.
On March 6, 2026, the County received notice of grant award in the amount of $355,300.00.
Program-Specific Requirements
Grant funds may only be used to equip motor vehicles used by peace officers (as defined by Article
2A.001, Texas Code of Criminal Procedure) directly employed by a law enforcement agency
operated by the applicant in discharging the officers’ official duties.
Funds may only be used for obtaining and installing bullet-resistant windshields, side windows,
rear windows, and door panels compliant with the National Institute of Justice (NIJ) Level IIIA or
higher into motor vehicles used by peace officers.
Documents required by Grantor:
Procurement Questionnaire (required when procurement is expected to exceed $350,000).
Sheriff’s Office is working with Auditor Office and Purchasing to get questionnaire completed
and submitted. In addition, OOG may require the grantee to submit supporting documentation on
a case-by-case basis.
Project Period:
Projects must begin on or after 03/01/2026 and may not exceed a 12-month project period.
Procurement:
Thirty-four rifle-rated NIJ Level III ballistic windshields will be procured and installed via TIPS
PC26-35 American Defense Bullet-Proof Windshields, through the TIPS Coop Contract #250101
from Federal Eastern, Inc.

STAFF/BOARD/COMMISSION RECOMMENDATION:
Suggested Motion: No action is required unless you do not wish to proceed with acceptance of
the grant award.
3/18/2026

ATTACHMENTS:
FEI QUOTE 594832 - BALLISTIC WINDSHIED

ADDITIONAL INFO:

FINANCIAL INFO:
Cost
See Briefing Sheet Above
Source of
Funding

Grant Funds

3/18/2026

FEDERAL EASTERN INTERNATIONAL

QUOTE
594832

135 W ADAMS ST
JACKSONVILLE, FL 32202
WWW.FEDEASTINTL.COM

BILL TO:

PARKER COUNTY

SHIP TO:

PARKER COUNTY SHERIFF'S OFFICE

TIFFANY SANFORD

LT. OVERHOLT/LT. CROSLEY

1112 SANTA FE DR

129 HOGLE STREET

WEATHERFORD TX 76086

WEATHERFORD TX 76086

SALES REP

SALES PHONE

REP ID

OPERATOR

KATHLEEN SOUTHERLAND [email protected]

SALES EMAIL

817-542-7225

178

KSL

DATE

QUOTE

ACCT

TERMS

03/16/26

594832

FE3140

UNITS

CUSTOMER PO

CONTRACT

NET 30

U/M

DESCRIPTION

DISC

UNIT PRICE

AMOUNT

TIPS CONTRACT #250101
34

EA

10,450.00

*MISC
BR6

355,300.00

American Defense "Defender"
Ballistic Windshield NIJ
Level III - BR6 - Rifle Rated
- 5.56 x .45 (M193) &
7.62 x 39 (AK-47) & 7.62 x 51
(M80 Ball) (*INSTALLATION
INCLUDED*)

SUBTOTAL
TAX CERT#

355,300.00
EXEMPT

QUOTE TOTAL

355,300.00

CREDIT CARD SURCHARGE NOTICE:
EFFECTIVE 4/1/24, WE WILL START TO IMPOSE A
2.75% SURCHARGE ON CREDIT CARD AND PURCHASING
CARD PAYMENTS WHERE APPLICABLE BY LAW AND IS NOT
GREATER THAN OUR COST OF ACCEPTANCE. AS AN
ALTERNATIVE WE ALSO ACCEPT ACH PAYMENTS ONLINE
WITHOUT ANY ASSOCIATED FEES.
YOU MAY PAY ONLINE WITH ACH, VISA OR MASTERCARD AT:
HTTPS://PORTAL.FEDEASTINTL.COM
**** CONTINUED ON PAGE

2

FEDERAL EASTERN INTERNATIONAL

QUOTE
594832

135 W ADAMS ST
JACKSONVILLE, FL 32202
WWW.FEDEASTINTL.COM

BILL TO:

PARKER COUNTY

SHIP TO:

PARKER COUNTY SHERIFF'S OFFICE

TIFFANY SANFORD

LT. OVERHOLT/LT. CROSLEY

1112 SANTA FE DR

129 HOGLE STREET

WEATHERFORD TX 76086

WEATHERFORD TX 76086

SALES REP

SALES PHONE

REP ID

OPERATOR

KATHLEEN SOUTHERLAND [email protected]

817-542-7225

178

KSL

DATE

QUOTE

ACCT

TERMS

03/16/26

594832

FE3140

UNITS

SALES EMAIL

U/M

CUSTOMER PO
DESCRIPTION

******** QUOTATION ****************
******** PAGE

2

********

TERMS:
PRICES ARE EFFECTIVE FOR 30 DAYS FROM THE DATE
OF THIS QUOTE UNLESS OTHERWISE NOTED.
ITEMS LISTED ON THIS DOCUMENT MAY REQUIRE A UNITED
STATES GOVERNMENT LICENSE FOR EXPORT. EXPORTING
CONTROLLED ITEMS WITHOUT A LICENSE IS PROHIBITED
BY LAW.

CONTRACT

NET 30
DISC

UNIT PRICE

AMOUNT

Proclamation
CHILD ABUSE PREVENTION MONTH
Parker County Child Protective Services Board
CASA-Hope for Children
Children’s Advocacy Center of Parker County
WHEREAS, children are vital to our state’s future success, prosperity, and quality of life, and are among our most
vulnerable people of Parker County, and
WHEREAS, all children deserve to have the safe, stable, nurturing homes and communities that foster their healthy
growth and development, and
WHEREAS, the prevention of child abuse and neglect is a shared community responsibility that impacts both the
present and future well-being of Parker County, and
WHEREAS, communities that provide parents and caregivers with social support, knowledge of parenting and
child development, and access to concrete resources help families cope with stress and nurture their children,
ensuring that all children have the opportunity to reach their full potential, and
WHEREAS, effective child abuse prevention efforts succeed through strong partnerships among community
members, human service agencies, schools, faith communities, health care providers, civic organizations, law
enforcement agencies, and the business community.
NOW THEREFORE, BE IT NOTED by the Commissioners Court of Parker County hereby proclaims the month
of April 2026 as Child Abuse Prevention Month and calls upon all community members, organizations, faith groups,
medical and mental health providers, educators, elected leaders and businesses to increase their participation in our
efforts to support families, prevent child abuse and neglect, and strengthen the communities in which we live.
So Proclaimed, the 23rd Day of March 2026
ATTEST:
________________________________________

________________________________________

Lila Deakle, County Clerk

Pat Deen, County Judge
________________________________________
George Conley, County Commissioner, Precinct 1
________________________________________
Jacob Holt, County Commissioner, Precinct 2
________________________________________
Larry Walden, County Commissioner, Precinct 3
________________________________________
Mike Hale, County Commissioner, Precinct 4

March 3, 2026
The Honorable Pat Deen
Parker County District Judge
1 Courthouse Square
Weatherford, TX 76086
Judge Pat Deen,
The Bullock Texas State History Museum requests an 10 month loan for the following objects from
Parker County’s collection, for a 9 month display period from May 2026 through January 2027 in the
Bullock’s Texas History Galleries:
1. Parker County Courthouse decorative carved squirrel
Pending your approval, we will make arrangements to have the item picked up in the month of April, with
return to be scheduled on or before February 28, 2027. Once the loan is approved, I will be in touch with
you regarding the details for the loan agreement.
Thank you for your consideration, and thank you for your support of the exhibit program at the Bullock
Texas State History Museum.

Sincerely,

Hannah Kemp
Registrar

INCOMING LOAN AGREEMENT
DATE: 3/03/2026

LOAN NUMBER: L2026-059
LENDER ID#: 1172

EXHIBITION: Texas History Galleries, Bullock Texas State History Museum (TSHM)
LOAN PERIOD: 4/08/2026 – 2/28/2027 EXHIBITION DATES: 5/01/2026 – 1/31/2027
LENDER: Parker County Commissioners Court
Street: 1 Courthouse Square
City, State, Zip Code: Weatherford, TX 76086
Contact: Bill Warren
Telephone#: (817)-304-0682
E-mail: [email protected]

LIST OF OBJECTS:
1.

Value:
Parker County Courthouse decorative carved squirrel

$2,000.00

Credit Line: Courtesy of the Parker County Commissioners Court
INSURANCE: Please read insurance conditions on attached pages and indicate your selection below.
[X] Insurance to be carried by Borrower (TSHM) [ ] Insurance to be carried by Lender
[ ] Other ______________________________
VALUATION (as established by the Lender in U.S. currency): $2,000.00. For multiple loan objects, include the
total aggregate value on this line and separately value each object. TSHM liability is limited to the amount on this
line, regardless of the value of individual items.
SPECIAL HANDLING INSTRUCTIONS (if applicable): To be transported by Bill Warren between April 8-10,
2026
SHIPPING: TSHM assumes all pre-arranged costs of packing and transportation. Museum Registrar will contact
Lender regarding shipping arrangements, to be agreed upon by both Lender and TSHM.
Shipment to arrive no later than: 4/10/2026.

Signature indicates that the conditions of the loan as stated above and on the following page are accepted.

Signed _______________________________
Lender or authorized agent

Date: _____________

Signed ________________________________
Margaret Koch, Museum Director

Date: _____________

Page 2 Conditions of Loan
CARE AND PRESERVATION
1. If damage or deterioration is noted, the Lender will be
notified promptly. Should damage occur in transit, the
carrier will also be notified and all packing materials saved
for inspection. Any damage occurring in transit during the
return of object(s) to the Lender should be reported
immediately to the Texas State History Museum and the
carrier.
2. Other than the routine removal of dust or other museumquality routine care, the TSHM will not clean, repair,
restore, or otherwise alter the object(s) without the
Lender's written permission.
3. A written report of condition of object(s) prior to
shipment must be sent by the Lender to TSHM. Otherwise,
it will be assumed that the object(s) are received in the
same condition as when leaving the Lender's possession.
Condition reports will be made at TSHM on arrival and
departure of loan.
TRANSPORTATION AND PACKING
1. The Lender certifies that the object(s) lent are in good
condition and able to withstand the ordinary strains of
packing, shipping and handling. The Lender will assure
that the object(s) lent is adequately and securely packed for
the type of shipment agreed upon, including any special
instructions for unpacking and re-packing. The object(s)
will be returned packed in the same or similar materials as
received unless otherwise authorized by the Lender.
2. Costs of pre-arranged transportation and packing,
including return transportation, will be borne by TSHM.
Costs of customs formalities in the case of international
shipments will be arranged on a case by case basis with the
lender. Government regulations will be adhered to in
international shipments. As a rule, the Lender is
responsible for adhering to its country's import/export
requirements and the Borrower is responsible for adhering
to its country's import/export requirements.
INSURANCE
1. Unless the Lender expressly elects to maintain his/her
own insurance, TSHM will insure this loan wall-to-wall
under the terms of its insurance policy, for the amount
indicated on this loan agreement, against all risks of
physical loss or damage from any external cause while in
transit and on location during the period of the loan. The
policy referred to contains the usual exclusions of "allrisk" policies.
2. The insurance value provided by the Lender must reflect
the fair market value at the time of the loan. If the
insurance value provided by the Lender does not reflect the
fair market value at the time of the loan, or if the insurance
value exceeds TSHM's ability to insure the item, TSHM
may, at its sole discretion, negotiate a value with the
Lender or refuse the item. If the Lender fails to indicate an
amount, TSHM will set a value for purposes of insurance
for the period of the loan. Said value is not to be
considered an appraisal. The amount payable by this
insurance is the sole recovery available to the Lender in the
event of loss or damage, hereby releasing the Borrower and
any of their employees, agents, officers and directors from
any and all liability for any claims arising out of such
damage or loss to the extent not covered by such insurance.

3. If the Lender elects to maintain his/her own insurance
coverage, then prior to shipping, TSHM must be supplied
with a Certificate of Insurance naming the Texas State
History Museum as additional insured or waiving rights of
subrogation. If the Lender fails to provide said certificate,
this failure shall constitute a waiver of insurance by the
Lender. The TSHM shall not be responsible for any error
or deficiency in information furnished by the Lender to the
insurer or for any lapses in such coverage.
4. In the case of long term loans, the Lender is responsible
for updating insurance valuations.
5. If insurance is waived by the Lender, this waiver shall
constitute the agreement of the Lender to release and hold
harmless TSHM from any liability for damage to or loss of
the object(s) lent.
6. This loan agreement shall act as a Certificate of
Insurance naming the Lender as an additional insured if the
insurance is carried by TSHM.
REPRODUCTION AND CREDIT
1. Unless TSHM is otherwise notified in writing by the
Lender, the artifact(s) may be photographed, filmed,
telecast, or otherwise reproduced by TSHM in print, online,
or in any other media, now known or hereafter devised, for
educational purposes, publicity, or inclusion in exhibition
catalogs or other TSHM publications. Images of the
artifact(s) may remain on TSHM's website in perpetuity for
the purpose of documenting or interpreting the exhibition.
TSHM is under no obligation to ensure that the artifact is
used in any such educational or promotional materials or in
any catalog or publications.
2. Unless otherwise instructed in writing, TSHM will give
credit to the Lender as specified on the face of this
agreement in any publications produced by TSHM.
3. TSHM allows artifacts on exhibition to be photographed
by the general public for personal use.
OWNERSHIP AND ADDRESS CHANGE
1. By signing the Loan Agreement the Lender certifies that
he/she is the legal owner or authorized agent of the legal
owner of the described property. It is incumbent upon the
Lender to notify TSHM in writing of any change of
address.
2. In case of change of legal ownership during the period
of the loan, the new owner is required to establish his/her
legal right by proof satisfactory to TSHM. Any transfer of
ownership does not affect TSHM’s rights under this
agreement, and the person to whom ownership is
transferred takes ownership subject to TSHM’s rights under
this agreement.
RETURN OF LOANS
1. TSHM will release a borrowed object(s) only to the
Lender or to a representative of the Lender identified by the
Lender with written authorization including full contact
information for the representative.
2. Unless otherwise agreed to in writing, the loan will
terminate on the date specified in the loan agreement. The
TSHM will promptly pack and return ship the object(s)
after expiration of the loan period.
3. If the museum’s effort to return the borrowed object(s)
is unsuccessful, then at the end of five years following the
expiration date of the loan, the museum reserves the right
to treat the loaned property as a gift and claim title and
determine the method of disposal

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QUOTE-3532911

PARKER COUNTY
Updated Nokia Router Quote
03/05/2026
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity
providing this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be
disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.
MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are
the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved.

QUOTE-3532911

03/05/2026
PARKER COUNTY
1112 SANTA FE DR
WEATHERFORD, TX 76086

RE: Motorola Quote for Updated Nokia Router Quote
Dear ,

Motorola Solutions is pleased to present PARKER COUNTY with this quote for quality communications equipment
and services. The development of this quote provided us the opportunity to evaluate your requirements and
propose a solution to best fulfill your communications needs.
This information is provided to assist you in your evaluation process. Our goal is to provide PARKER COUNTY with
the best products and services available in the communications industry. Please direct any questions to Frank
Sanchez at [email protected].
We thank you for the opportunity to provide you with premier communications and look forward to your review and
feedback regarding this quote.

Sincerely,

Frank Sanchez

QUOTE-3532911
Updated Nokia Router Quote

Billing Address:
PARKER COUNTY
1112 SANTA FE DR
WEATHERFORD, TX 76086
US

Quote Date:03/05/2026
Expiration Date:05/04/2026
Quote Created By:
Frank Sanchez
Frank.Sanchez@
motorolasolutions.com
End Customer:
PARKER COUNTY
Contract: 17724 - HGAC (TX)-RA05-21

Summary:
Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms
and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents.
Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.
Line #

Item Number

Description

Qty

List Price

Sale Price

Ext. Sale Price

1

DSMW3HE18861BA

SAR-AX BUNDLE SINGLE UNIT
(RELEASE 24.X)

1

$4,704.00

$3,904.32

$3,904.32

2

DSMW3HE18861BB

SAR-AX BUNDLE REDUNDANT
UNITS (RELEASE 24.X)

1

$9,408.00

$7,808.64

$7,808.64

3

DSMW3HE05838AA

250W 120/240V AC POWER
CONVERTER

2

$1,277.14

$1,060.03

$2,120.06

4

DSMW3HE05837BA

7705 AC POWER CONVERTER
PIGTAIL - O-RING

2

$214.03

$177.64

$355.28

5

DSMW3HE06791AA

SAR-8 SHELF V2

1

$1,891.01

$1,569.54

$1,569.54

6

DSMW3HE02784VA

SAR RELEASE 25.X BASIC OS
LICENSE

1

$700.90

$581.75

$581.75

7

DSMW3HE06792EA

FAN MODULE (SAR-8 SHELF
V2) EXT TEMP -48VDC

1

$832.61

$691.07

$691.07

8

DSMW3HE02774AB

CONTROL SWITCH MODULE
V2 (CSMV2) 48V

2

$2,881.20

$2,391.40

$4,782.80

9

DSMW3HE11473BK

PMC CARD W/ 4 GIG-E SFP
BUNDLE (1) 3HE02782AA
PMC, (4) 3HE00062CB SFP

2

$5,701.25

$4,732.04

$9,464.08

10

DSMW3HE00062CB

SFP - GIGE BASE-T RJ45 R6/6
DDM -40/85C

6

$272.83

$226.45

$1,358.70

Grand Total

$32,636.24(USD)

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the
""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between
Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 3

QUOTE-3532911
Updated Nokia Router Quote

Notes:
●

Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services
Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be
added to invoices.

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the
""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between
Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 4

263027
03/13/26

Information Technology
1112 Santa Fe Dr
Weatherford, TX

76086

MOTOROLA SOLUTIONS INC
13108 COLLECTIONS CENTER DRIVE
CHICAGO, IL 60693

2926
(858) 404-4300

010-55571-582-00
010-55571-582-00
010-55571-582-00
010-55571-582-00
010-55571-582-00
010-54408-582-00
010-55571-582-00

SAR-AX BUNDLE SINGLE UNIT; DSMW3HE18861BA
SAR-AX BUNDLE REDUNDANT; DSMW3HE18861BB
250W 120/240V AC POWER CONVERTER;
DSMW3HE05838AA (QT2 @ 1060.03EA)
7705 AC POWER CONVERTER PIGTAIL O RING;
DSMW3HE05837BA; (QTY 2 @ 177.64EA)
SAR-8 SHELF V2; DSMW3HE06791AA
SAR RELEASE 25.X BASIC OS; DSMW3HE02784VA;
FAN MODULE (SAR-8 SHELF V2) EXT TEMP -48VDC;
DSMW3HE06792EA

1
2
3

1
1
1

3904.32
7808.64
2120.06

3,904.32
7,808.64
2,120.06

4

1

355.28

355.28

5
6
7

1
1
1

1569.54
581.75
691.07

1,569.54
581.75
691.07

Continued

HGAC(TX)-RA05-21
s_overholt

3149

263027
03/13/26

Information Technology
1112 Santa Fe Dr
Weatherford, TX

76086

MOTOROLA SOLUTIONS INC
13108 COLLECTIONS CENTER DRIVE
CHICAGO, IL 60693

2926
(858) 404-4300

010-55571-582-00
010-55571-582-00
010-55571-582-00

010-55571-582-00

CONTROL SWITCH MODULE V2 (CSMV2) 48V;
DSMW3HE02774AB;
CONTROL SWITCH MODULE V2 (CSMV2) 48V;
DSMW3HE02774AB;
PMC CARD W/ 4 GIG-E SFP BUNDLE (1)
3HE02782AA PMC, (4) 3HE00062CB SFP; QTY 2 @
4732.04EA;
SFP - GIGE BASE-T RJ45 R6/6 DDM-40/85C; QTY6
@ 226.45EA

8

1

2391.40

2,391.40

9

1

2391.40

2,391.40

10

1

9464.08

9,464.08

11

1

1358.70

1,358.70

32,636.24

HGAC(TX)-RA05-21
s_overholt

3149

OR 26-13
MARCH 23, 2026
At a regular meeting of Commissioners Court of Parker County, Texas, held on the 23rd
day of MARCH 2026, on motion made by:
_________________________________ and seconded by:______________________________
The following ORDER was adopted
THE COMMISIONERS COURT

§

OF

§

PARKER COUNTY, TEXAS

§
ORDER 26 – 13

BEING AN ORDER FOR THE DISPOSITION BY BURIAL OR CREMATION OF A
PAUPER
WHEREAS, on MARCH 23, 2026, the Commissioners Court of Parker County, Texas, in
regular meeting, considered the following matter:
Authorization by the County of Parker for final disposition of the remains of DONNA
GAYLE DAVIS, deceased.
AND, having considered said matter, finds:
1. DONNA GAYLE DAVIS died on or about FEBRUARY 8, 2026, and her remains are
in the possession and care of GALBREAITH PICKARD FUNERAL HOME and are
held by said official in their capacity as funeral directors.
2. Though relatives are known to exist, no relative or other person authorized by law to
claim the body or assume responsibility for the final disposition of the body has come
forward to pay for the final disposition of the body, and more than 14 days have passed
since the decedent’s body came into the custody and possession of the funeral home. The
decedent is not known to have left any estate from which payment for final disposition
can be made. Therefore, the decedent is found to have died a pauper for the purposes of
this proceeding.
3. The County of Parker has the right and duty, pursuant to Sections 711.002 and 694.002 of
the Texas Health and Safety Code, to authorize final disposition of the earthly remains of
the decedent.
4. INTERMENT BY PROPERLY AND RESPECTFULLY CONDUCTED
CREMATION is a proper method of disposition of said remains.
5. The offer of GALBREAITH PICKARD FUNERAL HOME to provide the necessary
service for proper interment of the deceased for the sum of $850.00 is found to be
reasonable and acceptable.

OR 26-13
MARCH 23, 2026
AND, in consideration thereof, does hereby ORDER:
That the County of Parker assumes the authority and duty to direct disposition of the
remains of DONNA GAYLE DAVIS and authorizes and directs GALBREAITH PICKARD
FUNERAL HOME to cause said remains to be CREMATED in accord with the religious
beliefs of the decedent. The sum of $850.00 is approved for the cost of said service, and it is
ordered that said sum is authorized to be paid from the proper fund of the County of Parker to
GALBREAITH PICKARD FUNERAL HOME for said interment.
The County Judge of Parker County is designated as the agent of the Commissioners
Court to oversee said disposition and to execute such documents on behalf of the County as may
be necessary to effectuate final disposition of the remains of DONNA GAYLE DAVIS by
CREMATION. Further, the County Judge is hereby authorized to incur the aforementioned
reasonable expenses, on behalf of the County, for final disposition of the remains of DONNA
GAYLE DAVIS, and to obtain such reimbursement for, or contributions to, said cost from the
estate of DONNA GAYLE DAVIS, and/or from any responsible relative or other person as the
law may permit.
WITNESS OUR SIGNATURES THIS 23RD day of MARCH, 2026.

X_______________
Pat Deen
County Judge of Parker County, Texas

ATTEST:

X_______________
Lila Deakle
County Clerk of Parker County, Texas

PARKER COUNTY
EMERGENCY MANAGEMENT
Quarterly Report
March 2026
Activities:
• Situational Awareness Calls – 35
• IPAWS Tests/Warning
o HyperReach – 4 tests
o CodeRed – 1 warning
• Situational Awareness Reports –
o Intel - 8
o Incidents - 15
o Training - 5
o NWS Updates - 14
• Onboarded EM Specialist
o Completed Texas A&M TEEX Infrastructure Protection Certificate Program
o Completed Texas A&M TEEX PER-303 Geospatial Technologies in Search and
Rescue Training
• Hosted FAA Part 107 sUAS Drone Pilot Training
o EM Specialist Certified as sUAS Pilot
• Hosted PIO Crisis Communications Training
• Hosted NWS SKYWARN Severe Weather Education Training
• Activated EOC for Winter Weather
• Activated EOC for Primary Elections

Meetings with Organizations:
•
•
•
•
•
•
•
•
•
•
•
•
•

NCTCOG THIRA and SPR Meeting – December 16, 2025
PHR 3 CHEMPACK TTX Midterm Planning Meeting – December 16, 2025
Parker County Drone Committee Meeting – December 17, 2025
NCTCOG & NWS Weather Warning Workshop – December 17, 2025
HHS ASPR/SNS Medical Countermeasure Dispensing Meeting – December 17, 2025
FIFA World Cup 2026 Public Health Subcommittee Meeting – December 18, 2025
FIFA World Cup 2026 Healthcare Subcommittee Meeting – December 18, 2025
Lower Brazos Regional Flood Planning Group Meeting – December 18, 2025
PHR 3 CHEMPACK TTX Final Planning Meeting – January 8, 2026
TX HB-33 School Safety Full Scale Exercise Initial Planning Meeting – January 8, 2026
NCTCOG IPAWS Subcommittee Meeting – January 15, 2026
PHR 3 CHEMPACK Functional Exercise Initial Planning Meeting – January 15, 2026
NCTCOG Flood Warning Systems Meeting – January 15, 2026

•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Parker County Public Safety Alliance Meeting – January 15, 2026
FIFA WC26 Dallas Emergency Management Briefing – January 20, 2026
NCTCOG Public Education Meeting – January 21, 2026
NWS Winter Weather Briefing – January 21, 2026
TDEM DD4 Winter Weather Coordination Meeting – January 22, 2026
UAS Working Group Meeting – January 22, 2026
TDEM DD4 Winter Weather Coordination Meeting – January 23, 2026
NWS Winter Weather Briefing – January 23, 2026
TDEM DD4 Winter Weather Coordination Meeting – January 24, 2026
TDEM DD4 Winter Weather Coordination Meeting – January 25, 2026
TDEM DD4 Winter Weather Coordination Meeting – January 26, 2026
Fort Worth District Transportation Master Plan Focus Group Meeting – January 29, 2026
TDEM CLO Meeting – February 2, 2026
DSHS CRI Outreach Meeting & Site Visit – February 3, 2026
Texas State Guard Annual Training Planning Meeting – February 5, 2026
Operation Texas Strong Meeting – February 6, 2026
Parker County Ops Meeting – February 10, 2026
PCERN Strategic Planning Meeting – February 10, 2026
NCTCOG PWERT Working Group Meeting – February 12, 2026
Texas State Guard Annual Training Planning Meeting – February 13, 2026
Parker County Resource Meeting – February 13, 2026
NCTCOG Flood Warning System Workshop – February 17, 2026
PHR3 CHEMPACK TTX Meeting – February 18, 2026
NCTCOG Emergency Management Working Group Meeting – February 18, 2026
NCTCOG REPAC Meeting – February 19, 2026
NCTCOG 2026 SHSP Grant Application Meeting – February 19, 2026
TX HB-33 School Safety Full Scale Exercise Planning Meeting – February 23, 2026
Meeting with Parker County Fire Marshal – February 24, 2026
DFW Regional Voluntary/County Organizations Aiding in Disasters Meeting – February
25, 2026
Presentation for Barefoot University – February 25, 2026
NCTCOG IPAWS Subcommittee Meeting – February 26, 2026
National CERT Meeting – February 26, 2026
NCTCOG Training & Education Working Group Meeting – March 3, 2026
TFS Wildland Fire Mitigation Meeting – March 4, 2026
TDEM VAL & CLO Meeting – March 10, 2026
TDEM & NCTCOG Public Warning System Statewide Drill Coordination Meeting –
March 13, 2026

Vendor Meetings:
•
•
•

Nova Drone Mapping Software Vendor Demo – December 18, 2025
Emergent3 Emergency Response Mapping Vendor Demo – December 19, 2025
Code RED New Sender Overview – December 19, 2025

•
•
•
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Code RED Kick Off Call – December 30, 2025
Code RED Public Enrollment Portal Meeting – January 6, 2026
GIS Meeting with Halff and Assoc. – January 6, 2026
GIS Meeting with Halff and Assoc. – January 9, 2026
Flock Safety Vendor Meeting – January 9, 2026
Code RED Implementation of Alerts Meeting – January 14, 2026
Code RED Onboarding Follow-Up Meeting – February 4, 2026
GIS Meeting with Halff and Assoc. – February 5, 2026
Code RED Training Session – March 2, 2026
BMS CAT Vendor Meeting – March 2, 2026
GIS Meeting with Halff and Assoc. – March 3, 2026
Alertus Vendor Meeting – March 12, 2026

Volunteer Meetings:
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CERT Leadership Meeting – January 9, 2026
CERT Monthly Training – January 29, 2026
Meeting with CERT Member – February 3, 2026
CERT Leadership Meeting – February 6, 2026
Meeting with CERT Member – February 6, 2026
Meeting with Parker County Amateur Radio Club Member – February 18, 2026
CERT Monthly Training – February 24, 2026
CERT Leadership Meeting – March 6, 2026
Parker County Amateur Radio Club Meeting – March 10, 2026
Meeting with CERT Member – March 12, 2026

School Safety Meetings:
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Azle ISD Public Safety and Security Fall Meeting – December 17, 2025
Poolville ISD Public Safety and Security Committee - December 18, 2025
Peaster ISD School Safety and Security Committee – January 7, 2026
School Active Threat Exercise Planning Meeting – February 23, 2026

Training Attended:
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FAA Part 107 sUAS Drone Pilot Training – January 13-14, 2026
Texas A&M TEEX PER-303 Geospatial Technologies in Search and Rescue – January
20-22, 2026
NWS SKYWARN Severe Weather Education – January 29, 2026
Parker County Auditor’s Office Training – February 12, 2026
PIO Crisis Communications Training – March 9-11, 2026

From:
To:
Subject:
Date:
Attachments:

Frank Watson
Rich Contreras
Re: Appointed Officials submitting quarterly report to Commissioners Court
Tuesday, March 17, 2026 6:05:13 PM
image001.png
Outlook-cf3g05uj.png

Parker County Fire Marshal’s Office Activity Summary
Reporting Period: December 1, 2025 to March 1, 2026
From December 1, 2025 to March 1, 2026; the Parker County Fire Marshal’s Office responded
to 53 calls for service, including 15 structure fires and 5 grass/brush fire investigations. The
office conducted or participated in 37 building inspections and plan reviews, attended 1
meeting, and investigated 14 hazardous conditions.
Through fire investigations, inspections, prevention programs and operational support to local
fire departments, the Fire Marshal’s Office continues to support efforts to protect life and
property and reduce fire risk across the county.
Respectfully,
Frank Watson
Battalion Chief / Fire Marshal
Parker County Fire Marshal's Office
www.pcesd1.com

CONFIDENTIALITY NOTICE: This electronic mail transmission and any attachments are
confidential, may be privileged and should be read or retained only by the intended recipient.
If you are not the intended recipient, you are hereby notified that reading, copying or
distributing this message is prohibited. If you have received this electronic mail message or
any attachments in error, please immediately notify the sender and delete it completely from
your system.
From: Rich Contreras <[email protected]>
Sent: Monday, March 16, 2026 1:27 PM
To: Jason Lane <[email protected]>; Frank Watson <[email protected]>
Cc: Meredith Gray <[email protected]>; Liz Giles <[email protected]>
Subject: Appointed Officials submitting quarterly report to Commissioners Court

Good afternoon,
Just a friendly reminder that your Quarterly Reports are due by tomorrow afternoon so they can be
included on Monday’s CC agenda.
Thank you!
Rich Contreras
Parker County Judge’s Office
Commissioners Court Coordinator
Probate and Mental Health Scheduling

1 Courthouse Square
Weatherford, TX 76086
Office: 817-598-6101
[email protected]

From: Rich Contreras
Sent: Monday, December 15, 2025 2:30 PM
To: James Caywood <[email protected]>; Bennett, Traci
<[email protected]>; Hale, John <[email protected]>; Rusty Brawner
<[email protected]>; Long, Mark <[email protected]>; Jason Lane
<[email protected]>; Frank Watson <[email protected]>; Stephen
Watson <[email protected]>
Cc: Abraham Favela <[email protected]>; Luke Wiley <[email protected]>;
Tracy Daugherty <[email protected]>; James Bransom
<[email protected]>; Makayla Plowman <[email protected]>;
Sylvia Sandoval <[email protected]>; Meredith Gray
<[email protected]>; Liz Giles <[email protected]>
Subject: Appointed Officials submitting quarterly report to Commissioners Court
Good afternoon everyone,
Please see the updated 1st Quarter of 2026 calendar below I’ve put together for when your
department will submit your next quarterly report to Commissioners Court:

Monday, January 12th – IT Department
Monday, January 26th – Medical Examiner Department
Monday, February 9th – Veteran Services
Monday, February 23rd – 911 Addressing/Permitting Department
Monday, March 9th – Building & Grounds Department
Monday, March 23rd – Office of Emergency Services & Fire Marshal
As a reminder, this is merely submitting documentation summarizing your departments’ activities
over the previous quarter that will be included under Accept Into The Minutes on the agenda. There
is no need to be present at Commissioners Court to speak on anything.
Also, your quarterly report is due by 12pm on the Tuesday before the Commissioners Court date
above so it can be included with the packet when I post the agenda. Please email me if you have any
questions.
Thank you!
Rich Contreras
Parker County Judge’s Office
Commissioners Court Coordinator
Probate and Mental Health Scheduling

1 Courthouse Square
Weatherford, TX 76086
Office: 817-598-6101
[email protected]

From: Rich Contreras
Sent: Wednesday, September 11, 2024 9:13 AM
To: Rusty Brawner <[email protected]>; Mark Long
<[email protected]>; James Caywood <[email protected]>; Traci
Bennett <[email protected]>; John Hale <[email protected]>
Cc: Makayla Plowman <[email protected]>; Sylvia Sandoval
<[email protected]>; Kaylee Johnston <[email protected]>;

Meredith Gray <[email protected]>
Subject: Appointed Officials submitting quarterly report to Commissioners Court
Good morning all,
At the 8/12/2024 Commissioners Court meeting it was approved to have all Appointed Officials
present quarterly reports/updates to the court either in-person or in writing. I’m currently
coordinating with Commissioner Holt as to the specifics and when we will begin, but I wanted to give
you a heads up in advance. The following departments are currently included, but I will let you know
if it changes as well.
911 Addressing/Permitting
Building & Grounds
IT
Medical Examiner
Office of Emergency Services
Veteran Services
Thank you!
Rich Contreras
Parker County Judge’s Office
Commissioners Court Coordinator
Probate and Mental Health Scheduling

1 Courthouse Square
Weatherford, TX 76086
Office: 817-598-6101
[email protected]