On the agenda: Kemah meeting — public safety camera (Jan 20)
Past ⚠ Agenda Watch Kemah, Texas · Tuesday, January 20, 2026 — 8 months ago
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City of Kemah
Kemah City Hall, 1401 HWY 146,
Kemah, TX 77565
Kemah Community Development
Corporation
KCDC REGULAR MEETING
AGENDA
January 20, 2026
6:00 PM
Darren Broadus - President (Position 1)
Darren
Shawn
Jacquelyn
Tom
Ryan
Ree
Dustin
Broadus
Williamson
Wieland
Linklater
Hvitlok
Allen
Oliver
KCDC Position KCDC Position KCDC Position KCDC Position KCDC Position KCDC Position KCDC Position
1
2
3
4
5
6
7
1.
Call to Order and Certification of a Quorum
2.
Invitation to Address Board
(The subject ma er of any comments under this agenda item shall be limited to items on the
agenda. The privilege of speaking at this me is limited to the following persons: residents in
the City of Kemah, persons having an ownership interest in property within Kemah, or a
business located within its jurisdic on, or their a orney(s). A statement of no more than 2
minutes may be made. There will be no yielding of me to another person. State law prohibits
KCDC board members from commen ng on any statement or engaging in dialogue without an
appropriate agenda item being posted in accordance with the Texas Open Mee ngs Law.
Comments should be directed to the en re KCDC board, not individual members. Engaging in
verbal a acks or comments intended to insult, abuse, malign or slander any individual shall be
cause for termina on of me privileges and expulsion from the mee ng. This sec on will be
limited to a total time limit of 15 minutes, unless extended by the President of the KCDC board.)
3.
Proclamations, Presentations, Awards, and Community Spotlight
4.
Board Members’ Comments and Announcements
Announcements concerning items of community interest. No action will be taken.
5.
President's Comments and Announcements
Announcements concerning items of community interest. No action will be taken.
2026-01-20 KCDC KCDC Regular Meeting Agenda
1
6.
City Administrator Report
Announcements concerning items of community interest. No action will be taken.
7.
KCDC Executive Director Report
Announcements concerning items of community interest. No action will be taken.
8.
7.A.
Discussion regarding Kemah Gateway Park Design Proposal
KCDC Executive
Director
7.B.
Kemah Business Alliance Update
KCDC Executive
Director
7.C.
Pursuit of Opportunity Zone 2.0 Program Designation
KCDC Executive
Director
7.D.
Updated 57-Acre Park Camera Deployment / Presentation
Police Department
Consent Agenda
8.A.
9.
Approval of Minutes for the 12/16/25 KCDC Regular Meeting
City Secretary
Consideration and Possible Action Items
9.A.
Considera on and Possible Ac on to Move the 02/17/26 KCDC
Regular Meeting to a 02/10/26 KCDC Special Meeting
City Secretary
9.B.
Approval of Contract Award for RFP, Sealed Bid Project
2025-04 - Professional Grant Planning Services for Kemah
2040 Strategic Plan to Collaborate PM, LLC.
KCDC Executive
Director
9.C.
Considera on and Possible Ac on to Approve Transfer of
Funds for the Purchase of New Equipment for Public Works
Finance
9.D.
Considera on and Possible Ac on to Apply for TPWD Grant for
Boating Access
KCDC Executive
Director
9.E.
Considera on and Possible Ac on to Approve Pursuit of TPWD
Recreational Trails Grant Opportunity
KCDC Executive
Director
10. Executive (Closed) Session(s)
10.A.
Texas Open Mee ngs Act, Sec on 551.072 Government Code Deliberations About Real Property
City Administrator
11. Action Item(s) From Executive Session(s)
11.A.
Considera on and Possible Ac on Regarding Delibera ons
About Real Property
City Administrator
2026-01-20 KCDC KCDC Regular Meeting Agenda
2
12. Adjournment
Virtual Meeting Information
Meeting Live Stream Link
Certificate of Notice
In accordance with the Texas Open Mee ngs Act the agenda is posted for public informa on, at all
mes, for at least 72 hours preceding the scheduled me of the mee ng on the bulle n board
located on the front exterior wall of the City Hall Building, except in case of emergency mee ngs or
emergency items posted in accordance with law. This facility is wheelchair accessible and accessible
parking spaces are available. Requests for other accommoda ons or interpre ve services must be
made 48 hours prior to this mee ng. Please contact the City Secretary’s Office at (281)334-1611 or
Fax (281)334-6583 for further information.
Posting Date and Time
____________________________
Natasha R. Hinton
City Secretary
Texas Criminal and Traffic Law Handbook Penal Code Sec. 38.13 Hindering Proceedings by Disorderly
Conduct. A person commits an offense if he inten onally hinders an official proceeding by noise or
violent or tumultuous behavior or disturbance. Penal Code Sec on 42.05 Disrup ng Mee ng or
Procession. A person commits an offense if, with intent to prevent or disrupt a lawful mee ng,
procession, or gathering, he obstructs or interferes with the mee ng, procession, or gathering by
physical action or verbal utterance.
The KCDC Board reserve the right to meet in closed session on any of the items listed above should
the need arise and if applicable pursuant to authoriza on by Title 5, Chapter 551 of the Texas
Government Code: 551.071 Consultations with Attorney, 551.072 Deliberations about Real Property,
551.073 Delibera ons about Gi s and Dona ons, 551.074 Personnel Ma ers, 551.076 Delibera ons
about Security Devices, and 551.087 Deliberations Regarding Economic Development Negotiations.
NOTICE is hereby given that the presence of a quorum of the Members of City Council at any me
during the course of the above-referenced proceeding may cons tute a mee ng of City Council
pursuant to the Texas Open Mee ngs Act, Chapter 551 of the Texas Government Code, by this
No ce, the public is hereby advised of said mee ng not less than 72 hours in advance of the date,
time and location noted above.
2026-01-20 KCDC KCDC Regular Meeting Agenda
3
Item Number
7.A
Title
Discussion regarding Kemah Gateway Park Design Proposal
Submitting Department
KCDC Executive Director
Background/Recommendation
This would be for schematic and full design of Gateway Park Project
Funding Source
Not Applicable
Attachments:
0000008037 LA - Kemah Gateway Park_20260106.pdf
4
January 6, 2026
PROPOSAL
Mr. Cesar Garcia - City Manager
City of Kemah
1401 Highway 146
Kemah, Texas 77565
Re:
Proposal for Landscape Architecture Services
To Serve Kemah Gateway Park
Kemah, Texas
LJA Proposal No. 0000008037
Dear Mr. Garcia:
LJA Engineering, Inc. (LJA) is pleased to submit this proposal outlining Landscape Architecture
services for the above-referenced property in Kemah, Texas. We propose the following services and
corresponding fees in accordance with the Professional Services Agreement (PSA) between LJA
Engineering, Inc. and City of Kemah effective March 1, 2010.
SCOPE OF SERVICES
LJA shall prepare design drawings for on-site improvements in accordance with City of Kemah,
Texas and Texas Department of Transportation (TxDOT) requirements. At this time our
understanding of the scope of improvements includes the items noted below:
• Drainage improvements including:
o Connect drainage between existing roadway downspouts and existing inlets
o Berms, earthwork, and grading
o Functional “dry” creek bed channel
• Hardscape improvements including:
o Standard sidewalks
o Textured concrete paving
o Landscape boulders, cobbles, and gravels
o Concrete containment band
o Site furnishing
o Wayfinding signage
o Column painting
• Landscape improvements including
o Shrub and groundcover beds
o Trees
o Irrigation
• Submittal to TxDOT of TxDOT-required documentation including
o Plans
o Specifications
o Estimate
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Mr. Cesar Garcia
January 6, 2026
Page 2 of 10
It is our understanding that the construction budget is approximately $5,900,000 (Including
Contingency). The proposed limit of work is approximately as shown on Exhibit A. LJA anticipates
that it will take approximately 6-10 weeks to complete Schematic Design, 6-10 weeks to complete
Design Development, 10-14 weeks to complete Construction Documentation, and 6-8 weeks to
complete TxDOT PSE documentation (28-42 weeks total). The client and the consultant may rely on
the initial scope of items and schedule listed above. If the proposed scope is significantly altered, the
Client and the Consultant shall appropriately adjust the schedule, the scope of services and the
consultant’s compensation.
PHASE 300 - SCHEMATIC DESIGN
Upon approval of this proposal, LJA will meet with the Client to review/confirm any design
modifications and the preferred approach for Schematic Design (SD). This phase will be used to
develop and refine the design and possible phasing for the project. This phase will include the
following:
1.
LJA will refine the original design concept and prepare one (1) Schematic Design for
the project.
2.
LJA will refine the preliminary Opinion of Probable Cost (OPC) and will break the
pricing down into possible phasing (if needed by the client and/or TxDOT).
3.
LJA will present the Schematic Design Package to the Client for review, comment,
and approval. LJA will incorporate minor modifications/comments as part of the SD
Phase. (Schematic Design Alternatives and/or Additional Refinements will be billed
as an additional service.)
4.
LJA anticipates making two (2) trips to the site during the Schematic Design phase.
Additional trips to the site requested by the Client will be billed on a time and
materials basis.
5.
Design Coordination including client meetings, TxDOT meetings, and
internal/consultant coordination will be billed as part of this phase. LJA anticipates up
to four (4) meetings total as part of this phase.
6.
Deliverables: This phase shall be complete upon delivery of a Schematic Design
package that includes the following in PDF format:
a. Overall Illustrative plan
b. Character Imagery
c. Up to six (6) Section and/or Elevation drawings (as needed to graphically
describe designed conditions)
d. Updated OPC
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Mr. Cesar Garcia
January 6, 2026
Page 3 of 10
PHASE 400 - DESIGN DEVELOPMENT
Once authorized by the Client, LJA will commence preparation of Design Development (DD)
drawings and will coordinate with other disciplines. The DD phase will further refine and develop the
design with the intent to resolve all design decisions. This phase will include the following:
1.
LJA will develop detailed designs for the hardscape and landscape elements for the
project including preparing plans, elevations, and details to develop the design and
resolve design decisions including all material selections, design detailing, and plant
selections. LJA will provide one (1) DD package for items within the scope.
2.
LJA will conduct one (1) page turn review of the DD package with the client for
review, comment, and approval. All comments will be addressed during the
construction document phase. Design Modifications, Alternatives and/or Additional
Refinements required in DD will be billed as an additional service. Once approved by
the client, the DD package will become the basis for the Construction Documents.
3.
LJA anticipates making one (1) trip to the site during the DD phase. Additional trips to
the site requested by the Client will be billed on a time and materials basis.
4.
Design Coordination including client meetings, TxDOT meetings, and/or
internal/consultant coordination will be billed as part of this phase. LJA anticipates up
to eight (8) meetings total as part of this phase.
5.
Deliverables: Drawings delivered will still be at a development level but will provide
sufficient information to resolve design decisions prior to proceeding with
construction documentation. This phase shall be complete upon delivery of a DD
package that includes the following in PDF format:
a. A digital finishes and materials presentation in PDF format
b. A DD Plan Set that may include the following:
i. Cover Sheet
ii. Reference/Key Plan
iii. General Information Sheet,
iv. Preservation/Demolition Plan
v. Hardscape Plan w/ Enlargement Plan(s) as needed.
vi. Hardscape Details
vii. Preliminary Grading & Drainage Plan
viii. Planting Plan
ix. Mainline Irrigation Diagram
x. Lighting Plan
c. Updated OPC
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Mr. Cesar Garcia
January 6, 2026
Page 4 of 10
PHASE 500 - CONSTRUCTION DOCUMENTATION
Once authorized by the Client, LJA will commence preparation of Construction Documentation (CD)
drawings and will coordinate with other disciplines. All drawings shall be prepared under the
supervision of, reviewed, and sealed by a registered Professional Landscape Architect. The
Construction Documents will include all items within the project scope and include the following:
1.
Cover sheet, general notes/information and site reference/key plan will be provided.
2.
Site preservation and demolition plan identifying all items to be preserved and/or
demolished including any necessary plans and details.
3.
Hardscape Plan identifying all hardscape elements, hardscape materials, furnishings,
and detail callouts. Enlargement plans will be provided as needed.
4.
Hardscape Details including all necessary construction details. Details will include
dimensioned and annotated plans, elevations, sections and/or connection details,
which will be coordinated with project consultants as necessary.
5.
Hardscape Layout Plan locating all hardscape elements including all necessary
dimensions and annotations.
6.
Grading & Drainage Plan including location of any required landscape drainage
(inlets, trench drains and/or French drains) and outfall locations. These plans will
include spot elevations at top of grates, finished grade, finished surface, high/low
point, top/bottom of wall, top/bottom of curb, and indicate proposed slopes as
necessary to convey the grading intent of the design.
7.
Planting Plan including identification of tree locations, planting areas, plant locations,
any necessary planting details, and a plant material schedule to include plant
identification (Scientific/Common Names), sizing, spacing, quantities, and remarks.
All planting will be coordinated with Irrigation Consultant and with the
Hardscape/Drainage plans. Any necessary dimensions or annotations will be
provided to convey the design intent.
8.
LJA will prepare one (1) irrigation plan to include identification, location and sizing of
the system and its components including Point of Connection (POC), Controller,
Mainline, Sleeving, Valves, Laterals, spray heads, tree bubblers and drip tubing. We
will provide any required details associated with the system. (Note: LJA will retain the
services of a third-party licensed irrigator).
9.
Lighting Plan including fixture types, locations, details, and fixture schedule.
10.
LJA will prepare writing Construction Specifications to reflect decisions and designs
shown in the CD Plan Set.
11.
LJA will assist in filing plan, as necessary, with the required agencies.
12.
LJA anticipates making one (1) trip to the site during the Construction Documentation
phase. Additional trips to the site requested by the Client will be billed on a time and
materials basis.
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Mr. Cesar Garcia
January 6, 2026
Page 5 of 10
13.
LJA will provide the client with a 50% CD Submittal and 90% CD Submittal for
review, comment, and approval. LJA will meet with the client for one (1) “page turn”
to review drawings included in the 90% CD submittal. LJA will incorporate all
comments received. Any additional submittals or any comments received after
authorization to proceed will be billed as an additional service.
14.
Any major design changes, repackaging into multiple (or combined) packages and/or
changes in scope after authorization to proceed on construction documents will be
an additional service.
15.
Design Coordination including client meetings, TxDOT meetings, and/or
internal/consultant coordination will be billed as part of this phase. LJA anticipates up
to six (6) meetings total as part of this phase.
16.
Deliverables: This phase shall be complete upon delivery of a digital CD package
that includes all the below in PDF format:
a. A CD Plan Set that includes the following:
i. Cover Sheet
ii. Reference/Key Plan
iii. General Information Sheet,
iv. Preservation/Demolition Plan
v. Hardscape Plan w/ Enlargement Plan(s)
vi. Hardscape Details
vii. Grading & Drainage Plan
viii. Planting Plan
ix. Irrigation Plan
x. Lighting Plan
b. Outline Specifications
c. Updated OPC
PHASE 600 - APPROVALS
After reviewing the plans with the Client, we will submit plans to the required municipality for plan
check. We will complete the necessary revisions, as required, during the plan check process under
this phase. Our services will be billed in accordance with our standard hourly rate schedule.
LJA will ensure that the plans comply with the Americans with Disabilities Act (ADA) and Texas
Accessibility Standards (TAS). If the pedestrian improvements exceed $50,000, the plans will be
registered with the Texas Department of Licensing and Regulation (TDLR) and will be registered,
reviewed, and inspected by a Registered Accessibility Specialist (RAS) to ensure ADA compliance
as required by TDLR.
PHASE 800 - CONSTRUCTION
The Texas Department of Transportation will fund and manage bidding and construction of the
project. LJA Landscape Architecture will attend on-site construction meetings as requested by the
client to clarify aesthetic or design-related questions.
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Mr. Cesar Garcia
January 6, 2026
Page 6 of 10
PHASE 910 – MISCELLANEOUS DESIGN COORDINATION
During the design process, LJA will attend project meetings in-person or virtually as outlined and
estimated in the phase descriptions above. Any special meetings, additional meetings requested by
the client, or additional meetings necessary for the project that go beyond the originally estimated
meetings for each phase noted above will be billed on a time and materials basis as part of this
phase.
PHASE 921 – TRANSPORTATION CONSULTANT, ‘ROADWAY’
The LJA Roadway group will provide the services below for the Planning & Landscape Architecture
(PLA) Group on the SH 146 Linear Park for the City of Kemah.
The LJA Roadway group will coordinate with the LJA PLA group to facilitate the development of the
Plans, Specifications and Estimate (PS&E) package for submittal to City of Kemah and TxDOT for
review.
Roadway shall contribute to the following items:
a. Creation of all sheets’ typical TxDOT border for the plan set
b. Insertion of LJA PLA linework into plan sheets as required
c. Production of the following items required for the plan set below:
i. Title Sheet
ii. Index of Sheets
iii. General Notes
iv. Estimate & Quantity Sheet
v. Summary of Quantity Sheets
vi. Traffic Control Narrative
vii. Traffic Control Standards (no TCP plan view sheets)
viii. EPIC
ix. SW3P Sheet
x. SW3P Standards
d. Assist with the estimates for the production items (SW3P) and Traffic Control.
e. Roadway shall complete required TxDOT supporting documentation (including
contract time determination schedule), submittal of the PS&E documents in
TxDOTCONNECT, and participate in TxDOT coordination.
The following submittals will be accounted for in the Roadway scope:
a. One design development submittal to the City of Kemah
b. One construction PS&E submittal to City of Kemah
c. Construction PS&E submittals to TxDOT, 100% and Final
*Exclusion: the transportation consultant will not participate in construction phase services.
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Mr. Cesar Garcia
January 6, 2026
Page 7 of 10
PHASE 940 - SURVEYING
LJA will prepare 3-D design survey of the project area outlined in Attachment “A”. The approximate
limits of the project is along SH 146 from 3rd Street to Bel Road. The survey will include verifying
existing TxDOT control in the provided plans named “Harris 0389-05-116 Part I”, collecting 100-foot
topographic cross-sections along the project area underneath the existing bridge of SH 146, bridge
elements, and overhead electric line sags that cross intersecting streets. Bridge items to be collected
will consist of the abutment, bridge columns, bridge bents, and low-chords. All drainage and visible
above ground utilities will be collected within the project area.
1.
Deliverables. This phase shall be complete upon delivery of all the following:
a. 3-D Design file in AutoCAD Civil 3D dwg format.
b. 3-D Design file in Microstation OpenRoads Designer Version 10.12.
2.
The following services are not included in the scope of work for this proposal, but can
be provided for an additional fee:
a. This scope of work does not include any right-of-way or boundary
determinations.
b. This scope of work does not include any abstracting of private property.
c. Sheet sets are not included.
PHASE 950 - MISCELLANEOUS LANDSCAPE ARCHITECTURE SERVICES
Miscellaneous Landscape Architecture services will be provided including but not limited to the
following:
1.
Design alternatives, refinements and/or modifications in addition to the scope above
and/or as requested by the client.
2.
Marketing exhibits and/or graphics requested by the client. All graphics, renderings
and/or modeling will be discussed and agreed upon prior to commencing services.
3.
Miscellaneous tasks outside the proposed scope of this proposal.
4.
Coordination with consultants not included in preceding scope.
PHASE Z99 - REIMBURSABLE EXPENSES
Miscellaneous reimbursable expenses such as expenses for courier, construction plan review fees,
reproduction, and mileage, TDLR registration, etc. will be provided for this project on a cost plus
10% basis. The estimated reimbursable expenses are shown in the compensation summary.
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Mr. Cesar Garcia
January 6, 2026
Page 8 of 10
EXCLUSIONS/QUALIFICATIONS
1.
This proposal assumes 1 (one) design package for all items within the scope and the
contract will be bid and administered by the Texas Department of Transportation. If
the client or TxDOT requests separate or multiple packages of construction
contracts, LJA will provide a change order for additional services for preparation of
additional submittals.
2.
This proposal excludes attending any meeting(s) or Client representation at various
agencies to gain approval for the project. At your request we can attend and/or
represent you as requested on a time and materials basis.
3.
This proposal excludes any site electrical design. LJA may provide a schematic
layout and fixture recommendations.
4.
The City of Kemah shall provide power and water connection points for electrical and
irrigation items.
5.
This proposal excludes any details specifying construction of drainage systems or
mechanical systems.
6.
This proposal excludes pedestrian crossing design and pavement marking design.
7.
This proposal excludes bridge/overpass aesthetic lighting design.
8.
This proposal excludes the services of an arborist. We can make recommendations
for a professional arborist, if requested by the Client.
9.
This proposal excludes providing any base sheet “as-built” drawings including
irrigation.
10.
This proposal and associated fees are based on our perception of the overall desired
goals and scope of the project as based on discussions with you. If, once the
contract has been executed and during the design phase of this project, the scope
changes or additional services are requested, the Consultant shall prepare an
additional services agreement or Change Order which the Client shall execute prior
to these services being scheduled and performed. Requested services shall be billed
according to time and effort by those involved based on our hourly rate schedule.
TERMS AND CONDITIONS (T&C)
The following are in addition to the T&C included in the PSA referenced on page one (1) of this
proposal. They are directly related to the scope of work and services provided by the Landscape
Architecture team in the completion of deliverables outlined in this proposal.
1.
Intellectual Property – All designs, drawings, specifications, documents, and other
work products of the LJA (collectively, the "Documents"), whether in hard copy or
electronic form, are instruments of service for the Services and are owned by the LJA
regardless of whether or not Services are completed. Reuse, change, or alteration of
the Documents by the Client or by others acting through or on behalf of the Client is
not permitted without the written consent of LJA. LJA grants to Client a nonexclusive
license to reproduce the Documents solely for the purpose of constructing and
maintaining the Project.
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Mr. Cesar Garcia
January 6, 2026
Page 9 of 10
2.
3.
4.
5.
Laboratory Services – In performing Services, LJA may request that Client provide
independent testing laboratory services. LJA will rely on the accuracy of the testing
laboratory services. LJA will not, and Client shall not rely upon LJA to check the
quality or accuracy of the testing laboratory's services.
Site Visit – All conclusions, opinions and recommendations relating to site issues will
be based upon observed site conditions at the Project as they existed at the time of
the Landscape Architect's site visit, if any, or upon the information provided to LJA by
Client.
LJA will not be responsible for the means, methods, techniques, sequences, or
procedures of construction or the safety precautions incident thereto, and LJA shall
not be responsible or liable in any degree for the contractor’s failure to perform the
construction work in accordance with the Contract Documents
It is agreed that LJA does not underwrite, guarantee, or ensure the work done by the
contractor. Since it is the contractor’s responsibility to perform the work in
accordance with the Contract Documents, LJA is not responsible or liable for the
contractor’s failure to do so. Failure by any LJA personnel engaged in on the site
observation to discover defects or deficiencies in the work of the contractor shall
never relieve the contractor for liability or subject LJA to any liability for any such
defect or deficiencies.
COMPENSATION
Compensation for the above-referenced work will be on a joint fee basis as follows:
Phase Description
300
Schematic Design
400
Design Development
500
Construction Documentation
600
Approvals
800
Construction
910
Design Coordination
921
Transportation Consultant
940
Survey
950
Miscellaneous Landscape Architecture
Z99
Reimbursable Expenses
Total (Includes Estimated T&M and Reimbursable Expenses)
Fee Basis
Lump Sum
Lump Sum
Lump Sum
Lump Sum
T&M
T&M
Lump Sum
Lump Sum
T&M
Cost Plus
Fee
$118,000
$89,000
$184,000
$6,000
$5,000
$5,000
$89,000
$83,000
$5,000
$10,000
$594,000
The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the
professional practice of persons registered as Architects in Texas.
Texas Board of Architectural Examiners
P.O. Box 12337
Austin, Texas 787111-2337
Phone: 512-305-9000
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Mr. Cesar Garcia
January 6, 2026
Page 10 of 10
COMMENCEMENT OF SERVICES
If this proposal meets with your approval, please execute the proposal by returning a copy to us.
Your signature below will be sufficient authorization to commence the stated work.
We appreciate the opportunity to submit this proposal and look forward to collaborating with you on
this project. If you have any questions, please call me at 281.667.0303.
Regards,
PROPOSAL ACCEPTED BY:
CITY OF KEMAH
By:
Brett Tagtmeyer
Associate Principal, Landscape Architecture
Name:
Title:
Date:
Nate Lewman
Director of Landscape Architecture
BT/NL/bg
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14
Exhibit 'A'
Limit of Work
Image used for Limit of Work reference purposes only. Exhibit is no to be used
for scoping site plan, amenities, materials, future development and connections,
or any other purpose other than identification of approximate project limits.
15
ATTACHMENT B
STANDARD RATE SCHEDULE
Staff, Non-Principal Personnel Charges
Services performed by staff shall be billed on the basis of "labor cost" of each employee times a multiplier
of 2.35.
Labor cost is defined as the Labor Cost paid to the Engineer's personnel plus payroll burden, currently 47%
for social security contributions, federal and state unemployment taxes, retirement benefits, medical and
insurance benefits, sick leave, vacation, and holiday pay applicable thereto.
Upon request of the Client, Engineer shall provide evidence of the then-current salaries paid to the
Engineer’s personnel for the purpose of verifying the accuracy of any invoices presented for payment by
the Engineer to the Client.
Labor Cost Range:
Lowest
$50.00
$40.00
$30.00
$45.00
$25.00
$35.00
$25.00
$20.00
$25.00
$30.00
$20.00
$24.00
$33.00
$15.00
$15.00
Department Head (VP, Dept. Manager, Sr. PM)
Project Manager
Engineer (Grad. Eng., EIT, APM, Proj. Coord.)
Sr. Planner
Planner
Sr. Landscape Architect
Landscape Architect
Designer
Resident Project Representative
GIS Developer
GIS Analyst
Survey Technician
Project Surveyor
CADD Operator (CADD Technician)
Clerical (Construction Admin. Assistant)
Highest
$120.00
$90.00
$80.00
$90.00
$70.00
$70.00
$60.00
$65.00
$55.00
$70.00
$45.00
$60.00
$70.00
$55.00
$50.00
CADD System
CADD system will be billed at a rate of $25.00/hour plus operator time.
Principals
Principals will be billed at a rate of $250.00/hour.
Senior Consultants
Senior consultants will be billed at a rate of $300.00/hour.
Expert Witness
Expert witness and certificate (merit or lender) duties will be billed at a rate of $500.00/hour.
Surveying Services
Field party rate includes personnel/supervision, normal equipment and supplies. Client requested overtime
shall be 1.5 times standard rate.
One-Man Survey Crew
Two-Man Survey Crew
Three-Man Survey Crew
Four-Man Survey Crew
$125.00/Hour
$155.00/Hour
$185.00/Hour
$225.00/Hour
Confidential Page 4
16
Reimbursable Expenses
Reproduction, telephone, out-of-town travel expenses, and other non-labor charges directly
related to the Project will be billed at cost in addition to the fees agreed upon for Services
rendered. Vehicle mileage will be charged at the current IRS mileage rate per mile. Survey /
Project representative vehicle mileage will be charged at a rate of $0.73 per mile. Filing fees,
permit fees, and other special charges which are advanced on behalf of the Client will be billed
on a similar basis plus a 10% service charge.
Payments
Billings for Services rendered will be made monthly and payment is requested within fifteen (15)
days of receipt of invoice. Unless special arrangements are made, a finance charge of one and
one half percent (1.5%) per month will be added to unpaid balances more than thirty (30) days
old as well as any costs of collection, including attorney’s fees. LJA reserves the right to suspend
work should invoices not be paid within the stated terms. Client affirms that the Services to be
provided by LJA should not be subject to the addition of any sales tax, value added tax, wage
withholding, or similar tax or withholding, including at the source of payment, and as such,
requests that LJA not add any such taxes to its invoices. If applicable, Client shall provide LJA
with appropriate exemption certificates. The amount of any such tax that may be imposed for
professional services shall be added to the compensation as determined above. In the case
where Client is obliged to make any deduction or withholding on account of any such addition,
the amount paid to LJA by Client for any invoice shall be grossed up to the amount of the invoice
so that any fees and other sums payable to LJA are not subject to such taxes.
This Rate Schedule is subject to annual change at LJA’s discretion to reflect increases in costs
of operation, inflation, etc.
Ver. 03AUG2020
Confidential Page 5
17
Item Number
7.B
Title
Kemah Business Alliance Update
Submitting Department
KCDC Executive Director
Funding Source
Not Applicable
18
Item Number
7.C
Title
Pursuit of Opportunity Zone 2.0 Program Designation
Submitting Department
KCDC Executive Director
Funding Source
Not Applicable
Attachments:
Opportunity Zone Overview.pdf
Opportunity Zone Potential Map.docx
19
20
21
22
23
24
25
Item Number
7.D
Title
Updated 57-Acre Park Camera Deployment / Presentation
Submitting Department
Police Department
Background/Recommendation
Update on the final installation and deployment of the camera system in the 57-acre park. The
presentation includes camera views, with an example of the low-light option.
Funding Source
Not Applicable
Attachments:
57_Acre_Park_Camera_Views_City_Council_v2_01122026.pdf
26
City of Kemah
57-Acre Park Camera
Installation & Views
27
Base & Equipment
Housing
28
Site Preparation & Foundation
29
Camera Pole Base Installation
30
Anchor Bolts & Mount Plate
31
Construction of
Camera Poles
• Interlocking 15’ poles
• Affixed to a 4’x4’ concrete base
• Installed to improve safety,
deterrence, and response capability
32
Camera Poles
Installed in
Field
33
Completed
Camera Pole
34
Camera Coverage
& Location
• Solar-powered public safety camera
• Covers open field, walking paths,
and park perimeter
• Live and recorded video accessible
by authorized police personnel
• Installed to improve safety,
deterrence, and response capability
35
Camera
Coverage &
Location
• Solar-powered public safety
camera
• Covers open field, walking
paths, and park perimeter
• Live and recorded video
accessible by authorized city
personnel
• Installed to improve safety,
deterrence, and response
capability
36
Camera
Coverage &
Location
• Solar-powered public safety
camera
• Covers open field, walking
paths, and park perimeter
• Live and recorded video
accessible by authorized city
personnel
• Installed to improve safety,
deterrence, and response
capability
37
Camera Field of View Map – 57-Acre Park
• Camera positioned to monitor open field, walking paths, and nearby activity areas
• Coverage supports proactive patrol, incident review, and special event monitoring
• Field of view optimized to balance public safety needs and privacy considerations
38
Camera Coverage Map – 57-Acre Park
Primary
Coverage
Area
• Camera positioned to monitor open field, walking paths, and nearby activity areas
• Coverage supports proactive patrol, incident review, and special event monitoring
• Field of view optimized to balance public safety needs and privacy considerations
39
Live Camera View – 57 Acre Park
40
Live Camera View – 57 Acre Park
41
Live Camera View – 57 Acre Park
42
Live Camera View – 57 Acre Park
43
Live Camera View – 57 Acre Park
44
Live Camera View – 57 Acre Park
45
Live Camera View – 57 Acre Park
46
Live Camera View – 57 Acre Park
47
Live Camera View – 57 Acre Park
48
Live Camera View – Low Light
49
Live Camera View – 57 Acre Park
50
Live Camera View – 57 Acre Park
51
Live Camera View – 57 Acre Park
52
Purpose &
Relevance
• Enhances public safety and
situational awareness at 57-Acre
Park
• Provides real-time and recorded
video coverage of high-use
areas
• Supports police response,
investigations, and special events
• Solar-powered system minimizes
infrastructure and operating
costs
• Part of a broader infrastructure
upgrade and crime prevention strategy
53
Special Recognition
and Thank You
• Kemah Public Works
• Kemah Police Department
• KCDC Board Members
• Tyler Sewell: Nomad Systems
54
Item Number
8.A
Title
Approval of Minutes for the 12/16/25 KCDC Regular Meeting
Submitting Department
City Secretary
Funding Source
Not Applicable
Attachments:
MIN 12-16-25 KCDC Regular Meeting.pdf
55
City of Kemah
Kemah City Hall, 1401 HWY 146,
Kemah, TX 77565
Kemah Community Development
Corporation
KCDC REGULAR MEETING
MINUTES
December 16, 2025
6:00 PM
Darren Broadus - President (Position 1)
Darren
Broadus
Shawn
Jacquelyn
Tom
Ryan
Ree
Dustin
Williamson
Wieland
Linklater
Hvitlok
Allen
Oliver
KCDC Position KCDC Position KCDC Position KCDC Position KCDC Position
KCDC Position 1
KCDC Position 7
2
3
4
5
6
1.
Call to Order and Certification of a Quorum
KCDC President Darren Broadus called the Kemah Community Development Corpora on (KCDC)
Mee ng to order at 6:00 p.m. in the Council Chambers in Kemah City Hall. Present were Board
Members Jacquelyn Wieland, Reé Allen, Shawn Williamson, and Dus n Oliver. Board Members
Ryan Hvitlok and Tom Linklater were absent, and President Broadus declared a quorum.
2.
Invitation to Address Board
(The subject ma er of any comments under this agenda item shall be limited to items on the
agenda. The privilege of speaking at this me is limited to the following persons: residents in the
City of Kemah, persons having an ownership interest in property within Kemah, or a business
located within its jurisdic on, or their a orney(s). A statement of no more than 2 minutes may
be made. There will be no yielding of me to another person. State law prohibits KCDC board
members from commen ng on any statement or engaging in dialogue without an appropriate
agenda item being posted in accordance with the Texas Open Mee ngs Law. Comments should
be directed to the en re KCDC board, not individual members. Engaging in verbal a acks or
comments intended to insult, abuse, malign or slander any individual shall be cause for
termina on of me privileges and expulsion from the mee ng. This sec on will be limited to a
total time limit of 15 minutes, unless extended by the President of the KCDC board.)
None
2025-12-16 KCDC KCDC Regular Meeting Minutes
1
56
3.
Proclamations, Presentations, Awards, and Community Spotlight
4.
Board Members’ Comments and Announcements
Announcements concerning items of community interest. No action will be taken.
Board Member Shawn Williamson
None
Board Member Jacquelyn Wieland
Merry Christmas
Board Member Ree Allen
Term Expiration
Replacement for Small Business Committee
Board Member Dustin Oliver
Merry Christmas
5.
President's Comments and Announcements
Announcements concerning items of community interest. No action will be taken.
Merry Christmas
6.
City Administrator Report
Announcements concerning items of community interest. No action will be taken.
7.
KCDC Executive Director Report
Announcements concerning items of community interest. No action will be taken.
7.A.
Reminder of Time to Comment on Declared Project: Gateway
"Linear" Park
KCDC Executive
Director
7.B.
World Cup Draw Event Recap
KCDC Executive
Director
7.C.
Business Community Engagement Kickoff Event (Industry Pods
and Resource Fair)
KCDC Executive
Director
7.D.
Update on 501C3 Filing
KCDC Executive
Director
2025-12-16 KCDC KCDC Regular Meeting Minutes
2
57
8.
Consent Agenda
8.A.
9.
Approval of Minutes for the 11/18/25 KCDC Regular Meeting
City Secretary
Motion:
To Approve
Made By:
Member Dustin Oliver
Seconded By:
Member Ree Allen
Vote:
Motion Carried unanimously by all Councilmembers present.
Consideration and Possible Action Items
9.A.
Considera on and Possible Ac on to Open the Applica on
Process for Appointments to the KCDC Board January 1, 2026
through February 5, 2026:
City Secretary
Position 4
Position 5
Position 6
Position 7
No Action Taken
Staff Direc ve- Current members can send an email to formally declare their interest in
maintaining the position they hold.
2025-12-16 KCDC KCDC Regular Meeting Minutes
3
58
9.B.
Considera on and Possible Ac on to Award a Vendor Contract
for Strategic Plan
KCDC Executive
Director
Motion:
To Approve with collaboration with Cesar Garcia to get
closer to a reasonable number
Made By:
Member Jacquelyn Wieland
Seconded By:
Vote:
Motion Failed for Lack of Second unanimously by all
Councilmembers present.
Motion:
To Discuss in Executive Session
Made By:
Member Dustin Oliver
Seconded By:
Member Ree Allen
Vote:
Motion Carried unanimously by all Councilmembers present.
Motion:
To Approve the City Administrator to precede forward with
the negotiations with the selected vendor
Made By:
Member Jacquelyn Wieland
Seconded By:
Member Ree Allen
Vote:
Motion Carried unanimously by all Councilmembers present.
10. Executive (Closed) Session(s)
President Broadus adjourned the regular mee ng to proceed with the closed sessions at 6:17
PM
Board Member Dustin Oliver requested Item 9B moved to executive session for discussion.
10.A.
Texas Open Mee ngs Act, Sec on 551.087 Government Code –
Deliberations Regarding Economic Development Negotiations
KCDC Executive
Director
11. Action Item(s) From Executive Session(s)
President Broadus reconvened the regular meeting at 7:02 PM
11.A.
Considera on and Possible
Development Negotiations
Ac on
Regarding
Economic
KCDC Executive
Director
No Action Taken
2025-12-16 KCDC KCDC Regular Meeting Minutes
4
59
12. Adjournment
There being no further comments, the meeting is adjourned at 7:03 PM.
Meeting End Time: 7:03 PM
Date:
__________________________
Approved:
__________________________
Darren Broadus, President
Attest:
__________________________
Natasha Hinton, City Secretary
Virtual Meeting Information
Meeting Live Stream Link
2025-12-16 KCDC KCDC Regular Meeting Minutes
5
60
Item Number
9.A
Title
Consideration and Possible Action to Move the 02/17/26 KCDC Regular Meeting to a 02/10/26 KCDC
Special Meeting
Submitting Department
City Secretary
Background/Recommendation
Council Member Darren Broadus and City Administrator Cesar Garcia will be attending a conference
during the normally scheduled KCDC meeting on 02/17/26.
Funding Source
Not Applicable
61
Item Number
9.B
Title
Approval of Contract Award for RFP, Sealed Bid Project 2025-04 - Professional Grant Planning Services
for Kemah 2040 Strategic Plan to Collaborate PM, LLC.
Submitting Department
KCDC Executive Director
Background/Recommendation
KCDC Approved release of RFP for these services at the October 21, 2025, meeting.
Funding Source
Funds are available from Account #
Attachments:
Kemah Strat Plan revised proposal 12 16 25.pdf
Request for Proposal - Kemah Strategic Plan.docx
Strategic Plan Contract COK through 2040.docx
62
Date: December 16, 2025
To: Cesar Garcia
Address: 1401 Hwy 146, Kemah, Texas, 77565
RE: WORK PROGRAM CLERIFICATIONS (Itemized scope )
Request for Proposal. Planning Services for City of Kemah Strategic Plan (Bid No. 2025-04)
The project is anticipated to begin in February 2026, consistent with the City’s schedule.
Our revised work plan is based on building upon the significant planning efforts the City has
already undertaken, including relying on:
▪ Existing Market data and or Data provided by the city of Kemah. VE engaged in a 3rd
party.
▪ Relying on the current Parks Master Plan, findings including current revitalization
initiatives.
▪ Excluded 3rd party landscape Consulting . (Collaborate architect will advise internally on
public realm hardscape/landscape considerations as needed)
▪ Excluded 3rd party Civil Engineer Consultant. . (Collaborate architect will advise
internally on public realm considerations as needed)
Fee Proposal (Schedule of
Values)_____________________________________________________________
Our current Work Plan consists of five core strategic planning tasks, including:
1. Kickoff & Discovery – Identify primary goals & objectives ------------- $7000
2. Visioning
3. Community Outreach & Engagement.
4. Actionable Land Use Planning (excludes traffic studies)
------------- $8240
5. Preparation of the Final Plan outlining the vision, goals, & key-------- $4740
Actional steps to move forward with Development.
TOTAL FEE $19,980.00*
*Excluding reimbursable expenses and additional services listed below
Additional Servcies
▪
▪
▪
▪
▪
Landscape consultant $5000
Civil Consultant
$6000
3rd Party Market data $1000
Social Economic Infrastructure Planning $4560
Financial & Public Private $6200
63
64
Request for Proposal (RFP) for Professional Planning Services - Cover Letter
October 22, 2025
Dear Service Providers:
Attached is a copy of the City of Kemah Request for Proposals (“RFP”) for professional
planning services for City of Kemah Strategic Plan. These services are being solicited to
assist the City of Kemah in its completion of its Beacon 2040 Strategic Plan. Service
providers may submit proposals for any or all activities listed in the attached
Specifications. Multiple contracts may be awarded as a result of this solicitation. The City
of Kemah will, in its sole discretion, determine the number of contracts awarded, and may
decide not to award any contracts. The submission requirements for this proposal are
included in the attached RFP. Please submit a proposal of services and statement of
qualifications to www.bids.cityoflamarque.org The deadline for submission of proposals
is 10:00 a.m. January 8, 2026. It is the responsibility of the submitting entity to ensure
that the proposal is received in a timely manner. Proposals received after the deadline
will not be considered for award, regardless of whether or not the delay was outside the
control of the submitting provider. The City of Kemah reserves the right to negotiate with
any and all service providers submitting timely proposals. The City of Kemah is an
Affirmative Action/Equal Opportunity Employer. Residents, Minority Business Enterprises,
Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms
are encouraged to submit proposals.
Sincerely,
Cesar Garcia
City Administrator
65
RFP for Professional Planning Services
The City of Kemah is seeking submittals for well-qualified professional planning services
related to the development of a “Beacon 2040” Strategic Plan. The plan should serve as
a guide to meet the challenges and opportunities of today and the future of Kemah.
The following outlines the RFP:
1. Project Information General Description: The City of Kemah, Texas is requesting
submittals for professional planning services related to the development of a “Beacon
2040” Strategic Plan for the City of Kemah. The City is seeking qualified consultants
with experience in community engagement; land use and infrastructure planning, and
municipal analysis. Scheduled Time Frame The work is scheduled to begin in February
of 2025. The City reserves the right to extend and/or expand the scope of this contract,
subject to Kemah Community Development Corporation (KCDC) and/or City of Kemah
approval and additional funding availability. Project Budget for each portion of the
project will be determined by the City in the preliminary stage, with an option to proceed
with each portion of the project determined by the City, KCDC, City Administrator, or
designee, as applicable.
2. Introduction Community Description: The City of Kemah is strategically positioned in
Galveston County and bordering Harris County in the Clear Lake Bay Area. Kemah is
the one of the fastest growing and most vibrant city in the County with an estimated
population of 2,000, an area of 2.25 square miles and boasting Gateway Access from
SH 146, FM 518, FM 2094, and SH 96. Citizens enjoy easy, breezy coastal living,
abundant housing options and the lure of being a touristic destination. Kemah is a
sportsman’s paradise and offers access to world-class medical, travel and
entertainment options. Citizens and visitors enjoy many special events during the year
including 10K’s, Fireworks Shows, Christmas Tree Lighting, Boat Parades, and regular
markets to name a few. For business, Kemah offers prime state road frontage, creative
incentives, an abundance of commercial property, a budding downtown revitalization,
and build-to-suit opportunities. Citizens and visitors also enjoy easy access to State
Highways 96 & 146, Farm Roads 2094 & 518. Kemah is the Gateway to the Bay and
the Hub of the separating Galveston & Harris Counties.
Development Patterns & Context: The City of Kemah is operating under a CouncilManager form of government. The Kemah Wal-Mart, for example, draws residents from
the entire south Galveston County region including Texas City, Dickinson, Clear Lake
Shores, and across the pond from Nassau Bay, Seabrook, Shoreacres, and others .
Qualified businesses located in the Kemah Enterprise Zone may qualify for a variety of
local and state incentives including certain tax reductions and refunds, and regulatory
relief. A healthy balance of community dynamics, a rebounding national economy and a
66
steady flow of funding are allowing the City to make substantial progress in the fight
against blight and promote restoration efforts in some of Kemah’s most historic &
vibrant neighborhoods. Residential revitalization isn’t a new concept - City Council,
Kemah Economic Development Corporation and City staff have been working on
revitalization efforts for more than a decade. The difference is that now, Kemah’s
landscape is changing. It is changing for the better. Historic downtowns across America
have been witnessing a revival of sorts. Many generations, both young and old, are
becoming increasingly attracted to walkable, urban environments in which to live, shop,
work, interact and be entertained.
3. Scope of Work Objectives: The primary objective is to provide a Plan based on
extensive community engagement that will guide decisions by city leaders, developers,
business owners, and citizens. The Plan will examine the challenges and opportunities
and provide strategies to address both in the future. Envisioned as a policy guide for the
City, the Plan will serve as the framework for current and future planning initiatives. The
Plan will spur and direct Kemah’s growth and redevelopment. As envisioned, the scope
of work for this proposal will primarily consist of, but not necessarily be limited to the
following tasks:
• Get to know City Operations and Information
• High-level review of existing planning documents, City of Kemah organizational
information, budget information, City ordinances, and other related documents available
on the City’s website to understand current strategies and assess how or if they should
be included in the Beacon 2040 Strategic Plan. Such information may include its
finances, infrastructure, staff, demographics, socioeconomics, education, business
development, housing, arts, culture, history, recreation, natural features, geography,
entertainment, and technology.
• Meet with City leaders, community members, and stakeholders to gain a working
knowledge of the history, vision, and values of the community.
• Understand existing programs and partnerships to serve as a baseline to identify
service gaps and opportunities for delivery options, partnerships, and collaborations.
• Facilitate a community visioning process.
• This process may consist of public meetings, stakeholder group sessions, outreach
forums, online survey(s), social media, information booths at local events, discussions
with City staff, innovative approaches and other appropriate outreach deemed
necessary to achieve robust input from this diverse community. These sessions should
include a public education component and be considered an important component of
community building and civic engagement beyond just the scope of developing a plan.
• Coordinate a community visioning process with the City’s leadership to develop a work
plan of activities and communications. The work plan shall include an online presence
for this project to promote public involvement that is critical to the success of the
67
process, and similar materials suitable for public distribution and outreach. The
leadership team will guide project direction and oversee planning activities.
• Facilitate the creation of the vision statement for the City of Kemah for 2050 based on
the analysis of the community visioning process.
• Develop a clear set of goals, action steps and policy statements that define the
priorities and vision articulated by citizens and clarify how these goals will be achieved.
• Recommend ways in which the City can be structured to best fulfill the goals and
action steps to operate effectively and efficiently to maximize citizen services and
sustain these services at a high level.
• Draft a final plan document for review and presentation of the plan to the broader
community. Participate in the review and refinement of this document.
• Facilitate the development of performance metrics key indicators and outcomes that
can serve as a basis for performance measures for the organization.
• Produce a workable planning document that has broad citizen support, clearly outlines
the community vision, and identifies clear policies, goals, and action steps necessary to
achieve the community's vision.
• Facilitate the development of a process to keep Boards and Commissions involved
and engaged in identifying potential strategic initiatives that support goals and tasks,
including use of City Council and Board and Commission meetings to handle strategic
discussions, feedback loops, newsletters, and regularly scheduled reviews and reports.
• Facilitate the development of a process that keeps City employees involved and
engaged in implementing strategic initiatives that support goals and tasks, including
focus groups, departmental plans, annual work plans, feedback loops, newsletters,
regularly scheduled reviews and reports.
• The selected professional planning service shall provide regular progress reporting
and will closely coordinate its planning services schedule with the City and its
designated project management personnel. The professional planning service shall be
required to provide a primary point of contact to the City for the duration of the project
and shall be expected to attend regular project status and management meetings. The
professional planning service shall provide monthly progress reporting and forecasting
of future phases of the project. The final Plan shall be comprehensive and internally
consistent. It will provide long range policy direction for land use, mobility, housing and
neighborhoods, community facilities and infrastructure, fiscal sustainability, and hazard
mitigation. Ultimately, the Plan will express the community’s vision and guide the
manner in which development and redevelopment occurs. It will serve as the renewed
‘blueprint’ for growth as determined by the residents, business owners, stakeholders,
and community leaders of Kemah. General Requirements The Consultant(s) will have
overall responsibility for the creation of the Plan, lead the project, and be responsible for
the timely completion of the project. All work shall be completed in accordance with
applicable City standards and within the agreed upon timeline. This includes, but is not
68
limited to, preparing and maintaining a detailed project timeline, conducting inclusive
and innovation community engagement, leading public hearing(s) and workshops/study
session presentations, conducting technical analysis with subsequent recommendations
for the Plan, and document and website creation. While creative design is encouraged,
all documents related to the Plan shall be consistent with the City's branding standards
and will be owned by the City. All materials, online and in print, must be able to be
provided in English and Spanish. Plan Elements The following outline provides
information related to the expected content for the Plan. The Consultant(s) shall take
primary responsibility for the completion of these elements. The City encourages the
Consultant(s) to take a creative approach to maximize the accessibility of the document
and the potential for successful implementation of the recommendations.
a. Introduction & Community Profile: The introduction will orient the reader to the
community, history, general existing conditions, current and anticipated trends,
demographics, as well as describe the goals and purpose of the planning
process.
b. Issues & Opportunities This element provides a summary of planning issues
and opportunities. It may include evaluation of City infrastructure, development
patterns, growth models, traffic patterns, and economic needs.
c. Guiding Principles Guiding principles will reflect and summarize a shared
vision for Kemah over the coming decades. Goals and initiatives for each plan
element will also be developed.
d. Land Use This element will describe the land use history of the City and
identify the type and intensity of current land use. It will recommend the future
distribution, location, and interrelation of public and private land uses. This
element shall identify target areas for new development and redevelopment.
Recommendations will inform land use and development decisions, economic
incentives, capital improvement programs and service delivery. Consultant(s)
should also consider the benefits of healthy communities with increased
walkability, connectivity, and land use patterns that facilitate mobility.
e. Fiscal Sustainability This element will assess the relationships between the
City's revenue and expenditures, land use, mobility, infrastructure, neighborhood
health, and economic development trends. Consultant(s) develop revenue maps
and model future development patterns. The models and associated analysis will
assist the community in understanding the relationships between land use, tax
revenues, and long-term infrastructure and service costs. The analysis will
include an assessment of land uses that negatively impact the City's fiscal
sustainability. This element will also include recommendations for maintaining a
fiscally balanced growth pattern and maximizing efficiency in infrastructure and
service delivery.
f. Mobility & Connectivity Consultant(s) will inventory and analyze various
69
transportation modes and connectivity with attention to the needs of various
socio-economic groups. This element will also examine regional transportation
initiatives and the impact, if any, on the City. Recommendations should provide
for increased mobility and access for all socio-economic groups in the City.
g. Housing and Neighborhoods. This element will address the needs of present
residents and those individuals and families anticipated to reside in the City in the
future. It will present strategies to ensure that housing opportunities are provided
within diverse high-quality neighborhoods that are safe and amenity rich.
Recommendations should support housing at various densities and prices,
reinvestment in the existing housing stock and the sensitive development of new
housing within the fabric of existing neighborhoods.
h. Parks and Recreation & the Natural Environment The Consultant(s) should
incorporate the on-going Parks Master Plan, 57 Acre Nature Facility Plan, &
Linear Park Plan and suggest how the proposed plan elements will be
coordinated.
i . Environment The Consultant(s) will evaluate the City's environmental
resources, natural habitat, open space, and related resources. This element will
suggest initiatives to improve the natural environment and promote sustainability.
j. Community Facilities & Infrastructure. This element focuses on the public's
investment in the design, development and delivery of services and programs. It
will assess publicly owned buildings, properties and land in light of present and
future needs. The Consultant(s) shall address the provision of utilities and the
maintenance of infrastructure to serve existing and future land uses.
k. Hazard Mitigation Kemah is a coastal community located near to the Gulf of
Mexico. Potential hazards include flooding, storm surge, tropical storms, sea
level rise, and industrial accidents. The Consultant(s)should propose strategies
to promote community resilience.
I. Community Character & Design. This element will examine Kemah as a unique
place. It will recommend strategies to highlight Kemah's strengths and demand
excellence in the physical appearance of the built environment without creating
an undue burden. Where appropriate, this element will identify areas for specific
urban design approaches.
m. Economic Development The City of Kemah Economic Development
Corporation recently completed a Strategic Plan (2015-2022). The findings and
recommendations shall be integrated into this Plan. This element will also
specifically address development types, lifestyle amenities, policies, and
approaches.
n. Redevelopment/Reinvestment This element will provide guidance to the City
as an older industrial suburb. Key issues to be considered include more intense
development of vacant lots; teardown/rebuilding current locations; increasing
70
market demand for housing in single-family neighborhoods; and other issues
pertinent to mature communities. Redevelopment of industrial, institutional, and
commercial areas should also be considered. Findings from other elements
related to redevelopment may be incorporated to support recommendations.
o. Implementation Plan Policies and initiatives included in the Plan shall be
realistic and presented with measurable benchmarks. Community Engagement
Plan Working with the City and other local partners, the Consultant(s) shall
develop a robust community engagement plan to foster meaningful participation
and facilitate equitable participation within the community. A CEP is a required
deliverable. The CEP will be designed to:
• Ensure that a clear and responsible community engagement process is
implemented;
• Involve a range of approaches and strategies to meet the diverse needs of
Kemah's citizens and stakeholders;
• Convey to residents and stakeholders how they can most effectively participate
at each state of the planning process;
• Provide opportunities to increase awareness of the Strategic Plan; and • Build a
common understanding of ongoing long-range planning in the City. The CEP will
be a working document.
As the planning process progresses, specific outreach approaches will be
finalized and other updates will be made as necessary.
Project Management and Coordination
The Consultant(s) shall prepare, submit, and administer a project management
plan that specifies a schedule of work; defines the roles and responsibilities of
the Consultant(s) and City staff; and identifies specific work tasks, milestones,
and community-engagement activities.
Deliverables
The Consultant(s) will develop and deliver a professional Strategic Plan that
accomplishing the objectives of the study and meeting the stated needs of the
City. The final plan shall be practical and implementable. It shall provide clear
direction for development policy decisions, City services, and City projects in the
coming years. The deliverables and expectations are asfollows:
•Strategic Planning Process Components
• Community Engagement Plan (CEP) - At a minimum, the Consultant(s) shall
create and execute a community engagement plan that is approved by the City.
• Data inventory and analysis of community indicators including but not limited to
demographics, land use, mobility, housing, community facilities, infrastructure,
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capital improvements and municipal fiscal basis.
• Rational projection of community indicators based on the regional, national, and
international context.
• Online engagement platform to present opportunities, events, activities, and
Plan progress.
• Integration of existing and forthcoming plans including the Economic
Development Strategic Plan and Parks Master Plan
• Use and promotion of City branding
• Renewed and widely-shared vision for the City of Kemah
• Analysis of current City development regulations and policies in relation to the
guiding principles to contribute to implementation recommendations
• Interim draft documents of plan elements submitted to the City Manager for
review, comment, and approval
• Implementation Plan -At a minimum the implementation plan shall:
1. Identify recommended projects, programs and policies, and describe their
scope
2. Estimate project costs based on commercially available data with cost
escalation projections over time (5-year, 10- year, 15-year)
3. Identify potential partners and funding sources
4. Provide realistic phasing and timelines for projects with potential project
barriers and milestones per recommendation
• Public Draft document presented to the City Manager, City Council, and Public
• Final Draft document presented at a City Council hearing and before any other
official body necessary to secure adoption of the Plan
• Final Plan translation into Spanish and presented online to encourage
continued interaction
5. Proposed Cost of Services Provide your cost proposal to accomplish the
scope of work by activity or to complete a specific service outlined above and for
any additional services required. The specific projects and amounts are yet to be
determined.
6. Evaluation Criteria Qualification submittals will be evaluated using the criteria
listed below to ascertain which submittal best meets the requirements of the City.
The selection of a successful respondent shall be based on, but not limited to,
the listed criteria and the quality and completeness of the submission. The
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factors to be considered during the evaluation and the associated weights are
listed in the following table/list.
Evaluation Criteria Points Project Work Program and Schedule
20 Project Organization and Management
20 Qualifications and Experience
15 References (provide at least three relevant references)- References may be
contacted
15 Context- Demonstrated understanding of the City’s unique challenges,
opportunities, and success statement
10 Community Engagement Approach
10 Staff Allocations and Level of Effort
10 Total Points Possible
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6. Submission Requirements
● A Statement of Conflicts of Interest(if any) the service provider or key
employees may have regarding these services, and a plan for mitigating the
conflict(s). Note that The City of Kemah may in its sole discretion determine
whether or not a conflict disqualifies a firm, and/or whether or not a conflict
mitigation plan is acceptable.
● Form CIQ,. Texas Local Government Code chapter 176 requires that any
vendor or person who enters or seeks to enter into a contract with a local
government entity disclose in the Questionnaire Form CIQ the vendor or person’s
employment, affiliation, business relationship, family relationship or provision of
gifts that might cause a conflict of interest with a local government entity.
Questionnaire form CIQ is included in the RFP and must be submitted with the
response.
7. Deadline for Submission –It is the responsibility of the submitting entity to
ensure that the proposal is received in a timely manner. Proposals received after
the deadline will not be considered for award, regardless of whether or not the
delay was outside the control of the submitting firm. Please electronically submit
your proposal in pdf format via website _______________________ OR submit
your proposal to the address below on a thumb drive OR submit 7 copies of your
proposal of services and a statement of qualifications for the proposed services
to the following address:
Attn: City of Kemah, Secretary,
1401 Hwy 146
Kemah, Texas, 77565.
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Proposals must be received by the City no later than 10:00 a.m. on January 8th,
2026 to be considered. Any questions or requests for clarification must be
submitted in writing via EMAIL to [email protected] at least 3 business days
prior to the deadline. City may, if appropriate, circulate the question and answer
to all service providers submitted proposals.
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PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTING SERVICES
AGREEMENT (the “Agreement”) is made and entered into on
, by and between the City of, Kemah Texas a Texas home-rule
municipality, with its principal office at 1401 Hwy 146, Kemah, Texas, 77565 “CITY” and
Collaborate PM, LLC., with its corporate office at 1206 Nance Street, Houston, TX 77002
hereinafter called “CONSULTANT,” acting herein, by and through their duly authorized
representatives.
THIS
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree as follows:
ARTICLE I
CONSULTANT AS INDEPENDENT CONTRACTOR
The CITY has selected CONSULTANT on the basis of demonstrated competence and
qualifications to perform the services herein described for a fair and reasonable price pursuant to
Chapter 2254 of the Texas Government Code. The CITY hereby contracts with the
CONSULTANT as an independent contractor and not as an employee, and as such, the CITY will
not assert control over the day-to-day operations of the CONSULTANT. The CONSULTANT is
customarily engaged to provide services as described herein independently and on a nonexclusive
basis in the course of its business. This Agreement does not in any way constitute a joint venture
between CITY and CONSULTANT. The CONSULTANT hereby agrees to perform the services
described herein based on the skills required for the scope of work in connection with the Project
as stated in the sections to follow, with diligence and in accordance with the highest professional
standards customarily obtained for such services in the State of Texas. The professional services
set out herein are in connection with the following described project:
The Project shall include, without limitation, a professionally planned strategic plan for the
City of Kemah, Texas, as described in Exhibit A, which is on file with the City of Kemah
Texas and incorporated herein (the “Project”).
ARTICLE II
SCOPE OF BASIC SERVICES
The CONSULTANT shall perform the following services in a professional manner:
A.
The CONSULTANT shall perform all those services as necessary and as described in is
Agreement.
B.
To perform all those services set forth in CONSULTANT’s proposal, which proposal is
attached hereto and made a part hereof as Exhibit B as if written word for word herein.
C.
If there is any conflict between the terms of this Agreement and the exhibits attached to
this Agreement, the terms and conditions of this Agreement will control over the terms and
conditions of the attached exhibits or task orders.
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ARTICLE III
ADDITIONAL SERVICES
Additional services to be performed by the CONSULTANT, if authorized by the CITY,
which are not included in the above-described Basic Services, will be negotiated in a separate
transaction.
ARTICLE IV
TIME OF COMPLETION
CONSULTANT is authorized to commence work under this contract upon execution of this
AGREEMENT. CONSULTANT shall perform and complete its obligations herein in a prompt
and continuous manner, in accordance with the schedule attached as Exhibit D. The contract shall
remain effective for a period which may reasonably be required for the completion of the Project,
acceptance by an authorized representative of the CITY, exhaustion of authorized funds, or
termination as provided in this Agreement, whichever occurs first.
ARTICLE V
COMPENSATION
A.
COMPENSATION TERMS:
1.
“Subcontract Expense” is defined as expenses incurred by the CONSULTANT in
employment of others in outside firms for services related to this agreement.
2.
“Direct Non-Labor Expense” is defined as that expense for any assignment incurred
by the CONSULTANT for supplies, transportation and equipment, travel,
communications, subsistence, and lodging away from home, and similar incidental
expenses in connection with that assignment.
3.
The fee shall be payable as follows:
Completion of Phase I :
Completion of Phase II:
Completion of Phase III:
TOTAL:
B.
$ 7,000.00
$ 8,240.00
$ 4,740.00
$19,880.00
Nothing contained in this Article shall require the CITY to pay for any work which is
unsatisfactory, as reasonably determined by the City Administrator or his designee, or which is not
submitted in compliance with the terms of this Agreement. The CITY shall not be required to make
any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement.
It is specifically understood and agreed that the CONSULTANT shall not be authorized to
undertake any work pursuant to this Agreement which would require additional payments
by the CITY for any charge, expense, or reimbursement above the maximum not to exceed
fee as stated, without first having obtained written authorization from the CITY. The
CONSULTANT shall not proceed to perform the services listed in Article III “Additional
Services,” without obtaining prior written authorization from the CITY.
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C.
ADDITIONAL SERVICES: For additional services authorized in writing by the CITY in
Article III, the CONSULTANT shall be paid at a rate negotiated between the parties before
the Additional Services are performed. Payments for additional services shall be due and
payable upon submission by the CONSULTANT and approval by the City staff, and shall
be in accordance with subsection B hereof. Statements shall not be submitted more
frequently than monthly.
D.
PAYMENT: If the CITY fails to make payments due the CONSULTANT for services and
expenses within thirty (30) days after receipt of the CONSULTANT’s undisputed
statement thereof, the amounts due the CONSULTANT will be paid interest in accordance
with the Texas Government Code 2251.025. Additionally, the CONSULTANT may, after
giving seven (7) days’ written notice to the CITY, suspend services under this Agreement
until the CONSULTANT has been paid in full all amounts due for services, expenses, and
charges. Nothing herein shall require the CITY to pay the late charge if the CITY
reasonably determines that the work is unsatisfactory, in accordance with this Article V,
“Compensation,” there is a bona fide dispute concerning the amount due, or the invoice
was not mailed to the address or in the form as described in this Agreement. The CITY will
notify CONSULTANT of any disputes within twenty-one (21) days of receipt of the
invoice.
E.
Invoices shall be sent directly to the City of Kemah, Texas 1401 Hwy 146, Kemah, TX,
77565 - Attn: City Administrator. A pro-forma invoice shall be sent to the contract
administrator. It is the intention of the City of Kemah, Texas to make payment on
completed orders within thirty days after receipt of invoice or items; whichever is later,
unless unusual circumstances arise. Invoices must reference the City of Kemah, Texas
Purchase Order Number in order to be processed. No payments shall be made on
invoices not listing a Purchase Order Number.
ARTICLE VI
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to the CITY any defects or deficiencies in the work of the CONSULTANT or
any subcontractors or subconsultants.
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ARTICLE VII CITYSHIP
OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT’s
subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall
become the property of the CITY upon the termination of this Agreement. The CONSULTANT
is entitled to retain copies of all such documents. The documents prepared and furnished by the
CONSULTANT are intended only to be applicable to this Project, and CITY’s use of these
documents in other projects shall be at CITY’s sole risk and expense. In the event the CITY uses
any of the information or materials developed pursuant to this Agreement in another project or for
other purposes than specified herein, CONSULTANT is released from any and all liability relating
to their use in that project.
ARTICLE VIII
INDEMNITY AGREEMENT
THE CONSULTANT SHALL DEFEND, INDEMNIFY, AND SAVE AND HOLD
HARMLESS THE CITY AND ITS OFFICERS, OFFICIALS, AGENTS, AND
EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY, CLAIMS,
DEMANDS, DAMAGES, LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED
TO COURT COSTS AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR
INCURRED BY THE CITY, AND INCLUDING, WITHOUT LIMITATION, DAMAGES
FOR BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE,
RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE
CONSULTANT OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES
INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR
PERFORMANCE OF THIS AGREEMENT.
Nothing in this Agreement shall be construed to create a liability to any person who is not
a party to this Agreement, and nothing herein shall waive any of the parties’ defenses, both at law
or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement,
including the defense of governmental immunity, which defenses are hereby expressly reserved.
ARTICLE IX
INSURANCE
During the performance of the services under this Agreement, CONSULTANT
shall maintain insurance in compliance with the requirements of Exhibit C which is
attached hereto and made a part of this Agreement as if written word for word herein.
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ARTICLE X
ALTERNATIVE DISPUTE RESOLUTION
The parties may agree to settle any disputes under this Agreement by submitting the dispute
to mediation with each party bearing its own costs of mediation. No mediation arising out of or
relating to this Agreement, involving one party’s disagreement may include the other party to the
disagreement without the other’s approval. Mediation will not be a condition precedent to suit.
ARTICLE XI
TERMINATION OF AGREEMENT
A.
Notwithstanding any other provision of this Agreement, either party may terminate by
giving thirty (30) days’ advance written notice to the other party.
B.
This Agreement may be terminated in whole or in part in the event of either party
substantially failing to fulfill its obligations under this Agreement. No such termination
will be affected unless the other party is given (1) written notice (delivered by certified
mail, return receipt requested) of intent to terminate and setting forth the reasons specifying
the non-performance, and not less than fifteen (15) calendar days to cure the failure; and
(2) an opportunity for consultation with the terminating party prior to termination.
C.
If the Agreement is terminated prior to completion of the services to be provided hereunder,
CONSULTANT shall immediately cease all services and shall render a final bill for
services to the CITY within thirty (30) days after the date of termination. The CITY shall
pay CONSULTANT for all services properly rendered and satisfactorily performed and for
reimbursable expenses to termination incurred prior to the date of termination, in
accordance with Article V “Compensation.” Should the CITY subsequently contract with
a new consultant for the continuation of services on the Project, CONSULTANT shall
cooperate in providing information. The CONSULTANT shall turn over all documents
prepared or furnished by CONSULTANT pursuant to this Agreement to the CITY on or
before the date of termination, but may maintain copies of such documents for its use.
ARTICLE XII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the CITY shall not constitute, nor be deemed a release of the responsibility
and liability of the CONSULTANT, its employees, associates, agents, subcontractors, and
subconsultants for the accuracy and competency of their designs or other work; nor shall such
approval be deemed to be an assumption of such responsibility by the CITY for any defect in the
design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and
consultants.
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ARTICLE XIII
NOTICES
All notices, communications, and reports required or permitted under this Agreement shall
be personally delivered or mailed to the respective parties by depositing same in the United States
mail to the address shown below, certified mail, return receipt requested, unless otherwise
specified herein. Mailed notices shall be deemed communicated as of three (3) days’ mailing:
To CONSULTANT:
To CITY:
Collaborate PM LLC
1206 Nance Street
Houston, TX 77002
City of Kemah, Texas
Attn: City Administrator
1401 Hwy 146
Kemah, TX 77565
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or within three (3) days’ mailing.
ARTICLE XIV
ENTIRE AGREEMENT
This Agreement and related exhibits constitute the complete and final expression of this
Agreement of the parties, and is intended as a complete and exclusive statement of the terms of
their agreements, and supersedes all prior contemporaneous offers, promises, representations,
negotiations, discussions, communications, and agreements which may have been made in
connection with the subject matter hereof.
ARTICLE XV
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent jurisdiction
to be invalid or unenforceable, it shall be considered severable from the remainder of this
Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the
parties shall reform this Agreement to replace such stricken provision with a valid and enforceable
provision which comes as close as possible to expressing the intention of the stricken provision.
ARTICLE XVI
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations,
and ordinances applicable to the work covered hereunder as those laws may now read or
hereinafter be amended.
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ARTICLE XVII
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, religion, sex, sexual orientation, national origin or
ancestry, age, or physical handicap.
ARTICLE XVIII
PERSONNEL
A.
The CONSULTANT represents that it has or will secure, at its own expense, all personnel
required to perform all the services required under this Agreement. Such personnel shall
not be employees or officers of, or have any contractual relations with the CITY.
B.
All services required hereunder will be performed by the CONSULTANT or under its
supervision. All personnel engaged in work shall be qualified, and shall be authorized and
permitted under state and local laws to perform such services.
ARTICLE XIX
ASSIGNABILITY
The CONSULTANT acknowledges that this Agreement is based on the demonstrated
competence and specific qualifications of the CONSULTANT and is therefore personal as to the
CONSULTANT. Therefore, the CONSULTANT shall not assign any interest in this Agreement,
and shall not transfer any interest in this Agreement (whether by assignment, novation, or
otherwise) without the prior written consent of the CITY.
ARTICLE XX
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or limitation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, and unless such waiver or modification is in writing
and duly executed; and the parties further agree that the provisions of this section will not be waived
unless as set forth herein.
ARTICLE XXI
MISCELLANEOUS
A.
The following exhibits are attached to and made a part of this Agreement:
Exhibit A – RFP for Professional Planning Services
Exhibit B – Consultant’s Scope of Services Offer
Exhibit C – Consultant’s Insurance Requirements
Exhibit D - Schedule
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What is called for by one exhibit shall be as binding as if called for by all. In the event of
an inconsistency or conflict in this Agreement and any of the provisions of the exhibits, the
inconsistency or conflict shall be resolved by giving precedence first to this Agreement
then to the exhibits in the order in which they are listed above.
B.
This Agreement shall be governed by, construed, and enforced in accordance with, and
subject to, the laws of the State of Texas or federal law, where applicable, without regard
to the conflict of law principles of any jurisdiction. In the event there shall be any dispute
arising out of the terms and conditions of, or in connection with, this Agreement, the party
seeking relief shall submit such dispute to the District Courts of Galveston County, Texas
or if federal diversity or subject matter jurisdiction exists, to the United States District
Court for the Southern District of Texas-Galveston-Division.
C.
For the purpose of this Agreement, the key persons who will perform most of the work
hereunder shall be Collaborate PM, LLC. However, nothing herein shall limit
CONSULTANT from using other equally qualified and competent members of its firm to
perform the services required herein.
D.
CONSULTANT shall commence, carry on, and complete any and all projects with all
applicable dispatch, in a sound, economical, and efficient manner and in accordance with
the provisions hereof. In accomplishing the projects, CONSULTANT shall take such steps
as are appropriate to ensure that the work involved is properly coordinated with related
work being carried on by the CITY.
E.
The CITY shall assist the CONSULTANT by placing at the CONSULTANT’s disposal all
available information pertinent to the Project, including previous reports, any other data
relative to the Project, and arranging for the access thereto, and make all provisions for the
CONSULTANT to enter in or upon public and private property as required for the
CONSULTANT to perform services under this Agreement.
F.
The captions of this Agreement are for informational purposes only, and shall not in any
way affect the substantive terms or conditions of this Agreement.
G.
The parties agree to transact business electronically. Any statutory requirements that
certain terms be in writing will be satisfied using electronic documents and signing.
Electronic signing of this document will be deemed an original for all legal purposes.
ARTICLE XXII
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to CITY as an independent contractor, not as an
employee of the CITY. CONSULTANT shall not have or claim any right arising from employee
status.
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ARTICLE XXIII
RIGHT TO AUDIT
The CITY shall have the right to audit and make copies of the books, records and computations
pertaining to this agreement. The CONTRACTOR shall retain such books, records, documents
and other evidence pertaining to this agreement during the contract period and five years thereafter,
except if an audit is in progress or audit findings are yet unresolved, in which case records shall be
kept until all audit tasks are completed and resolved. These books, records, documents and other
evidence shall be available, within 10 business days of written request. Further, the
CONTRACTOR shall also require all Subcontractors, material suppliers, and other payees to
retain all books, records, documents and other evidence pertaining to this agreement, and to allow
the CITY similar access to those documents. All books and records will be made available within
a 50 mile radius of the City of Kemah, Texas. The cost of the audit will be borne by the CITY
unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater
occurs, the reasonable cost of the audit, including any travel costs, must be borne by the
CONTRACTOR which must be payable within five business days of receipt of an invoice.
Failure to comply with the provisions of this section shall be a material breach of this contract and
shall constitute, in the CITY’S sole discretion, grounds for termination thereof. Each of the terms
"books", "records", "documents" and "other evidence", as used above, shall be construed to include
drafts and electronic files, even if such drafts or electronic files are subsequently used to generate
or prepare a final printed document.
ARTICLE XXIV
Prohibition On Contracts With Companies Boycotting Israel
Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code,
City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and
“company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this agreement, Supplier certifies that Supplier’s signature
provides written verification to the City that Contractor: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements
under this provision will be considered a material breach.
ARTICLE XXV
Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign
Terrorist Organization
Section 2252 of the Texas Government Code restricts City from contracting with companies that
do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement,
Contractor certifies that Contractor’s signature provides written verification to the City that
Contractor, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not
become ineligible to receive payments under this agreement by doing business with Iran, Sudan,
or a foreign terrorist organization. Failure to meet or maintain the requirements under this
provision will be considered a material breach.
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ARTICLE XXVI
CERTIFICATE OF INTERESTED PARTIES ELECTRONIC FILING
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that the City may not enter into this contract unless the
Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the
Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring
the business entity to file Form 1295 electronically with the Commission.
Contractor will be required to furnish a Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form with the contract name/number in the subject line to [email protected].
(EX: Contract ABC/123 – Form 1295)
The CITY must acknowledge the receipt of the filed Form 1295 not later than the 30th day after
award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s
website within seven business days.
_________________________________
CITY (Signature)
___________________________________
CONSULTANT (Signature)
___________________________________
(Printed Name)
___________________________________
(Printed Name)
___________________________________
(Printed Title)
___________________________________
(Printed Title)
___________________________________
(Date)
___________________________________
(Date)
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Item Number
9.C
Title
Consideration and Possible Action to Approve Transfer of Funds for the Purchase of New Equipment
for Public Works
Submitting Department
Finance
Background/Recommendation
Council and KCDC budgeted for a new piece of machinery for Public Works. Council has approved the
purchase of equipment. KCDC has agreed to pay half of said equipment.
Equipment price is $214,400, KCDC portion is $107,200.
Funding Source
Funds are available from Account # 06-510-9905
Attachments:
Option A.pdf
85
CIJoHNDEERE
Quote Summary
Prepared For
Prepared By
Doug Moore
King Ranch Ag & Turf
2135 Gulf Freeway South
League City, TX 77573
Phone: 281-338-1300
[email protected]
CITY OF KEMAH
1401 HIGHWAY 146
KEMAH, TX 77565
Business: 281-334-1611
Sourcewell Member #148091
Sourcwell Contract #032525-ENG
Please make PO out to: King Ranch Ag & Turf & email to
Doug Moore {[email protected]) for order entry
ur oses.
Equipment Summary
Quote Id:
Created On:
Last Modified On:
Expiration Date:
Selling Price
33617642
16 December 2025
23 December 2025
23 January 2026
Extended
Qty
ENERGREEN ILF ASPEN FAST 7
BOOM 24' (Demo)ASPEN042400223
$ 203,001 .00
X
1
=
$ 203,001 .00
ENERGREEN 31" GRAPPLE
$ 11,399.00 X
1
-
$ 11,399.00
$ 214,400.00
Equipment Total
$ 0.00
Trade In Total
Quote Summary
Equipment Total
Trade In
$ 214,400.00
SubTotal
$ 214,400.00
$ 0.00
Est. Service Agreement Tax
$ 214,400 .00
Total
Down Payment
(0.00)
Rental Applied
Balance Due
(0.00)
$ 214,400.00
Accepted By : X
Salesperson : X
Confidential
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Item Number
9.D
Title
Consideration and Possible Action to Apply for TPWD Grant for Boating Access
Submitting Department
KCDC Executive Director
Background/Recommendation
This opportunity would help us pursue completion of Boat ramp aspects not to be covered by TXDOT
repairs according to plans shared in the Gateway Park Master Plan.
Funding Source
Requires Budget Amendment to Transfer Funds
To Account #
Attachments:
TPWD Boating Access Grant-1.pdf
TPWD Grant Deadlines.pdf
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89
90
91
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Item Number
9.E
Title
Consideration and Possible Action to Approve Pursuit of TPWD Recreational Trails Grant Opportunity
Submitting Department
KCDC Executive Director
Background/Recommendation
If funded, the proposed proceeds would be for next phase(s) of 57 Acre Park.
Funding Source
Not Applicable
Attachments:
TPWD Recreation Trails Grant Notice Summary.pdf
TPWD Recreation Trails NOFO.pdf
TPWD Grant Deadlines.pdf
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95
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GENERAL INFORMATION
Instructions:
Prior to beginning this application, you must review the Recreational Trails Program Guidance
The Recreational Trail Grant Program provides up to 80% matching funds for publicly accessible recreational trail
projects throughout the state of Texas.
DEADLINE
The application deadline is: Feb
202 5:00PM CST.
Once you’ve completed all of the documents associated with this application, you must submit it by the application
deadline in order for it to be considered. For instructions on submitting your application see the RGO Quick Start
Guide in 'Resources' area of this website located HERE.
IMPORTANT!
SAM Registration
(REQUIRED)
Sponsors:
SAM online at
registration
from the date previously registered. Entities are strongly urged to revalidate their
Application Documents to Review Before Completing the Application:
Recreational Trails Grant Application Program Guid
Recreational Trails Grant Application SAMPLE BLANK APPLICATION
If you have questions regarding any part the application documents or processes, please contact us:
Program Manager
512-389-874
@tpwd.texas.gov
Erick Hetzel
Trails Coordinator
512-389-8128
[email protected]
Coordinator
512-389-87
@tpwd.texas.gov
Erica Keller
OHV Program Coordinator
512-389-8230
[email protected]
Trails Coordinator
512-389-8
@tpwd.texas.gov
97
Technical Information and Support
If you need programmatic or technical support, please contact our office by phone (512-389-4822) or email
([email protected]). Our normal hours are 8am-5pm, Monday through Friday.
Once you’ve completed all of the documents associated with this application, you must submit it by the application
deadline in order for it to be considered. For instructions on submitting your application see the RGO 2020 Quick
Start Guide in the 'Resources' area of this website located HERE.
Once submitted, you can download your complete application, but you will NO LONGER be able to make changes to
it. If you discover an error in your submitted application PRIOR to the deadline, contact Blake Powers
at [email protected].
Paper copies of the application will not be accepted.
APPLICANT INFORMATION
Sponsor Information
Name of Sponsor/Applying Entity:
Sponsor City:
Sponsor Address (Street):
Sponsor State:
Sponsor County:
Sponsor Zip Code:
Sponsor Phone:
Sponsor Fax (if applicable):
Tax ID #/Comptroller ID (if government entity):
Tax Exempt #/EIN (If Non-profit):
SAM - CAGE Code:
:
Primary Grant Management Contact for this Application
Application's Primary Contact: If primary contact is not shown in the dropdown menu, your Sponsor Administrator
will need to add that person to this application (instructions for doing that can be found HERE). Primary Contact
Information will populate below after saving the page.
Primary Contact Information
Primary Contact First Name:
Primary Contact M.I.:
Primary Contact Last Name:
Primary Contact Title/Position:
Primary Contact Address (Street):
Primary Contact City:
Primary Contact State:
Primary Contact Zip Code:
Primary Contact Phone:
Primary Contact Fax (if applicable):
Primary Contact Email:
98
Application Prepared By
Is the 'Primary Grant Management Contact' the person preparing this application for submission? *
Yes
No
If no, please enter the preparer information below:
Application Preparer: If preparer is not shown in the dropdown menu below, your Sponsor
Administrator will need to add that person to this application (instructions for doing that can be found
HERE). Preparer Information will populate below after saving the page.
Are you the authorized official of the Sponsor entity for this application? [] Yes [] No
PRELIMINARY ACKNOWLEDGEMENTS, ELIGIBILITY CONFIRMATION, LEGAL
INFORMATION
Instructions:
Required fields are marked with a red asterisk (*)
Preliminary Acknowledgements
I certify that I have fully read and understand the Recreational Trails Grant
prior to completing this application. *
Do yo
document
?*
Yes
No
Eligibility Information
Sponsor Entity Type: *
City/County
State Agency
Federal Agency
Other Governmental Body
Not-for-Profit
If Not-for-Profit is selected, confirm you hold current 501c3 or Texas Not-for-Profit status. Upload Proof of Not-For-Profit.
Check All Eligible Project Activities that are part of this project: *
Acquisition of Easements or Leases for Trail Corridors CONTACT PROGRAM STAFF IF CHECKED
Acquisition of Property by Fee Simple Title for Trail Corridors CONTACT PROGRAM STAFF IF CHECKED
Construction of New Recreational Trails
Educational or Interpretational Signage
99
Environmental Mitigation
Renovation of Existing Trails
Trail Accessibility Improvements
Trail-head or Trail-side Facilities
Trail
Project Must Be Maintained and Open to the Public
I confirm that this project
will be maintained and regularly open to the public for 20 years or more upon completion. *
Project Sponsor Must Be Able to Expend Funds Prior to
Grant Reimbursement
I fully understand that this is a reimbursement grant program, and my organization must have its own funding to
expend for the completion of grant elements prior to receiving reimbursement funds from TPWD. *
Briefly describe the commitment to continued maintenance for the proposed project. *
(1000 characters or less):
Please describe the grant management experience of your staff and your plan to manage the programmatic and
fiscal aspects of this federal trail grant. Include key staff names and past or current experience with TPWD grants or
other grants (4000 characters or less): *
List any previous grants received from the Recreation Grants Branch specific to this Project site. If none, enter N/A.
(1000 characters or less): *
Describe any non-compliance issues with any grant from the Recreation Grants Branch and provide a plan of action
to remedy. Applicants in non-compliance may be considered ineligible for funding, depending on the severity of the
issues. If none, enter N/A. (4000 characters or less): *
Proof of Ownership and/or Legal Control *
Describe the ownership of the trail corridor. If the land is currently in public hands, identify the name of the public
land. If the land is not in the sponsor's ownership, include a statement of permission from the landowner to
construct the trail project and keep it open to the public for 20 years. If land, easement, or other property interest
will be acquired, describe how this will be accomplished. If acquisition in fee simple, include a statement of why
easement was not possible. (4000 characters of less)
Upload any Documents related to proof of ownership, permission, and/or legal control, if applicable:
Describe any rights-of-way and/or easements at the Project site, if applicable (2000 characters or less):
100
PROJECT/SITE INFORMATION
Required fields are marked with a red asterisk (*)
General Project Information
Project Name:
*
Project Site Information
County Name for
proposed project
location:
Texas Senate District
Number for proposed
project location (Not
sure? Click here):
Texas House of
Representatives Distric
Number for the propose
project location (Not sur
Click Here):
US Congressional
District Number for the
proposed project
location (Not sure?
Click Here):
LATITUDE at trailhead
or most prominent trail
access point (as - or +
ddd.ddddr). Not sure?
Click Here:
LONGITUDE at
trailhead or most
prominent trail access
point (as - or +
ddd.ddddr). Not sure?
Click Here:
Project Extent
Geospatial Data (in
Google KML) optional:
(Not sure?
Click
:
101
Is the project site
inside the boundaries
of a Metropolitan
Planning Organization
(MPO)?:
If so, enter the name
here. If not, leave
blank. (Not sure?
Click Here):
If the project is inside
the boundaries of an
MPO, enter the MPO
ID. (Not sure?
Click Here):
Physical Address of
Project Site (or nearest
intersection to the
trail):
Site Map
This is to locate the trail for orientation purposes. The trail drawn on a park map or city map will suffice.
Please make sure the trail corridor is clearly marked and label any identifying landmarks like the nearest road.
Upload Site Map Document:
Vicinity Map
This is to identify the general area within a county or large city. A sample is available here.
If multiple files, scan into one document and upload.
Upload Vicinity Map Document:
Site Photographs
If multiple files, scan into one document and upload.
Provide well-labelled, representative photographs of the Project Site.
Upload Site Photographs Document:
*
*
*
Is the proposed project location built on reclaimed land? *
Yes
No
Is there any history of ground contamination at the Project Site? e.g. former landfill, gas station, illegal dumping,
brownfield, etc. *
Yes
No
If yes, describe contamination history (4000 characters or less):
102
“
training.” (or) “New .81 mile 10' wide multi-use concrete trail with retaining walls, benches, signs, bike racks and
trailheads.” Please include only pertinent details such as trail length, trail width, trail material and any additional
amenities requested within the grant. (200 characters or less)
Project Description *
Please provide a clear and concise description of the proposed Project. Include a description of the trail length,
surfacing, and configuration (loop, linear, network); trailhead and trailside amenities. Detail all work to be
any right-of-way or easements to be acquired; the relationship between roject and any other work
partnerships and/or community involvement; and educational/interpretive aspects of the
Project Use and Benefit *
Provide a brief description of the benefits of the proposed project in terms of the project's quality, geographic
scope, recreational needs that are to be met and expected amount of trail use or population to be served. (2000
:*
Motorized
Non-Motorized
Both
Existing
Select All that Apply. Briefly provide details of
quantity, condition, other pertinent information (limited
to 150 characters)
Provisions for Disabilities
Perimeter fencing or gated access
Lighting Features
Signage:
Directional/informational signage
Educational/interpretational signage
Lighting Features
Parking:
Natural Surface
Improved surface / paved
Accessible parking spots
Vehicle w/Trailer (equestrian or motorized)
Utilities:
Electricity
Water
Infrastructure (buildings that provide services)
Restroom
Visitor Center or interpretive space
103
Maintenance Facility
Accessible amenities
Other, please specify
None
Types of Intended Uses *
All-Terrain Vehicles
Bicycling
Equestrian
Four-wheel Drive Vehicles
Hiking/Walking
Jogging/Running
Motorcycles
Mountain Bicycling
Provisions for Disabilities
Skating/Skateboarding
Wheelchairs
Other, please specify
Total Project Length (in linear feet):
*
Width (in linear feet):
* Total Project Length in Miles:
Is the intended Project for new trail construction, renovation of an existing trail, or for other amenities/infrastructure?
(select all that apply) *
New Trail
Renovation of Existing Trail
Both New Trail and Renovation of Existing Trail
Other Amenities/Infrastructure (bathrooms, parking lots, trail signage)
New Trail Construction
Provide the length of the trail and designate whether the length given is in miles or feet. If not applicable, please enter N/A.
*
Renovation of Existing Trail
Provide the length of the trail and designate whether the length given is in miles or feet. If not applicable, please enter N/A.
*
104
Other Amenities / Infrastructure
Please identify any other amenities / infrastructure that are included in your grant budget. If not applicable, please enter
N/A. (1,000 characters or less)*
Public Access
Access by the general public is a fundamental element of the Recreational Trails Program. Describe your plan for
general public access, including the level of access that the general public will have to the site, the number of days
per week, number of hours per day, whether public access is currently offered at the site, security concerns, and
any other pertinent access information. (4000 characters or less) *
PROJECT BUDGET DETAILS
You must select SAVE after the entry of each line item, unit number, and unit cost so that the system may
dollar amount for the price per unit (i.e. cost of labor will be $22.55 an hour for a line item, et
that this form will automatically round the total cost of each line item entered UP to the nearest whole dollar
Be sure to provide an itemized list of all activities to be undertaken and the cost of each
but combine similar materials into single line items (i.e., “trail
You may provide additional detail in the
ine items should be split 80%-20%
ineligible budget items
funding
105
Proposed Method of Financing Sponsor's Share
Please describe the source of funds, donations, or in-kind contributions that will make up the Sponsor's match
(at least 20%). You may include government appropriations; private donations of land, easement, cash, labor,
materials and equipment; or in-house labor, equipment and materials (1,000 characters or less):
How will the development of the project be constructed/installed? *
Contract
Force Account
In Kind
Other Government Assistance
Qualified Youth Corps
Volunteers
In-Kind/Volunteer Match
Describe (1000 characters or less) the Methodology of financial value obtained for In-Kind/Volunteer
ENVIRONMENTAL IMPACTS
Required fields are marked with a red asterisk (*)
Floodplains and Wetlands
Floodplain: The lowland and relatively flat areas adjoining inland and coastal waters including flood-prone areas of offshore
islands, including at a minimum the 100-year floodplain.
Wetlands: Those areas that are inundated by surface or ground water with a frequency sufficient to support, and under normal
circumstances support, a prevalence of vegetative or aquatic life that requires saturated or seasonally saturated soil conditions
for growth and reproduction. Wetlands generally include swamps, marshes, bogs, and similar areas such as sloughs, potholes,
wet meadows, river overflows, mud flats, and natural ponds. Additional information on wetlands is available from the Texas
Outdoor Recreation Plan (TORP) Chapter 3-Wetlands.
Is any part of the Project area within a 100-year floodplain or include wetlands? *
Yes
No
Provide a floodplain map delineating the floodplain/wetland area and identify the proposed Project area. Click Here
Upload Floodplain/Wetland Map Document:
*
106
Environmental Impacts
Identify the level of any perceived environmental impacts. Describe the impacts based on the
ADDITIONAL OPTIONAL UPLOADS
Instructions: Please upload the items below, if you already have them. If not, you can proceed with submitting your
application, but please note that some of them may eventually be required if your project is selected for funding:
Environmental Surveys (please scan all related documents and upload as single PDF)
Upload Environmental Surveys Document:
THC-SHPO Coordination (please scan all related documents and upload as single PDF)
Upload THC-SHPO Coordination Document:
Tribal Consultation (please scan all related documents and upload as single PDF)
Upload Tribal Consultation Document:
Final Design and Specifications (please scan all related documents and upload as single PDF)
Upload Final Design and Specifications Document:
Do you have additional supporting documents related to your proposal? If so, scan those documents into a single
PDF, then upload.
Upload Additional
Supporting Documents:
107
108
109
Item Number
10.A
Title
Texas Open Meetings Act, Section 551.072 Government Code - Deliberations About Real Property
Submitting Department
City Administrator
Funding Source
Not Applicable
110
Item Number
11.A
Title
Consideration and Possible Action Regarding Deliberations About Real Property
Submitting Department
City Administrator
Funding Source
Not Applicable
111
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- Agenda Watch · Aug 2, 2026
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