On the agenda: Houston Items IX to XVII — ALPR (Sep 15)
Past ⚠ Agenda Watch Houston, Texas · Tuesday, September 15, 2026 — 4 days ago
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City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
IX
Subject:
Memorial Villages Police Department Report
Exhibits:
Chief’s Monthly Report – August 2026
Funding:
N/A
Presenter(s):
Chief Schultz
Executive Summary
The Memorial Villages Police Department Report will include the following items:
A. Update on Activities
Recommended Action
Staff recommends that the City Council receive the Monthly Report for August 2026.
Memorial Villages Police Department
11981 Memorial Drive
Houston, Texas 77024
Tel. (713) 365-3701
Raymond Schultz
Chief of Police
September 14, 2026
TO:
MVPD Police Commissioners
FROM:
R. Schultz, Chief of Police
REF:
August 2026 Monthly Report
During the month of August, MVPD responded/handled a total of 8,134 calls/incidents. 5,068
house watch checks were conducted. 1061 traffic stops were initiated with 1080 citations being
issued for 1540 violations. (Note: 37 Assists in Hedwig, 211 in Houston, 3 in Spring Valley and 0 in Hillshire)
Calls/Events by Village were:
Village
Calls/YTD
Bunker Hill:
2754/19983
Piney Point:
2103/14515
Hunters Creek:
2981/19810
House Watches/YTD Accidents Citations Response Time
1656/10900
6
247/255/502
4@2:15
1339/8540
6
193/289/482
7@2:36
2073/13066
9
270/285/555
4@2:55
Cites/Warn/Total 15@2:39
Type and frequency of calls for service/citations include:
Call Type
Call Type
#
False Alarms:
105
E-Bike Violations
Animal Calls:
13
Ord. Violation
ALPR Hits:
20
Information
Assist Fire:
59
Suspicious Situation
Assist EMS:
30
Loud Party
Construction Checks 745
Welfare Checks
#
13
31
35
78
4
8
Citations
Speeding:
Exp. Registration
Ins
No License
Stop Sign
Fake Plate
This month the department generated a total of 84 police reports.
BH-19, PP-16, HC-39, HOU-7, HED–2, SV-1
Crimes Against of Persons
N/A
(0)
(0)
Crimes Against Property
ID Theft/Fraud
Theft
(13)
9
2
Petty/Quality of Life Crimes/Events (71)
ALPR Hits (valid)
0
Accidents
23
Warrants
10
Towed vehicles
15
Arrest Summary: Individuals Arrested (13)
Warrants
10
Class C Arrests
2
Burglary of a Vehicle
2
DWI
Fake Plates
Dog Bites
Misc.
1
3
2
17
DWI
1
#
316
398
159
90
109
3
Budget YTD:
• Personnel Expense:
• Operating Expense:
• Total M&O Expenditures:
• Capital Expenses:
• Net Expenses:
Expense
4,567,607
1,046,891
5,614,498
191,408
5,809,934
Budget
7,392,694
1,543,196
8,935,890
195,435
9,127,298
%
61.8%
67.8%
62.8%
102%
64.0%
Follow-up on Previous Month Items/Requests from Commission
Staff completed an audit of ALPR usage and policy compliance. Additionally, a monthly ALPR
audit report was constructed and will be included with each monthly report to both the
commission and to the cities for review.
Personnel Changes/Issues/Updates
A new Officer was selected for hire after completing all required background checks, physical
and psychological testing. The new officer will begin September 14, 2026.
Major/Significant Events/Updates
On August 4, 2026, inspectors from the Texas Police Chief’s Association were present at the
MVPD to conduct the second re-accreditation review and inspection of the department. The
inspectors reviewed departmental facilities, policies and procedures, personnel and training files
and rode patrol with officers. The inspection found no discrepancies and was forwarded to the
recognition board with a recommendation of approval of accreditation.
The 2026/27 school year kicked off on August 13, 2026. MVPD officers were present at all
SBISD schools assisting in monitoring traffic and welcoming students. On August 19, 2026, the
Private Schools started the new school year and MVPD Officers were present that those
campuses as well.
During the month officers responded to several cases where residents were defrauded out of
significant amounts of money. Personnel created several community fraud alert notifications
and shared them via social media with residents. Detectives have been working diligently on
these cases and have identified suspects in some of the cases (California based crew of suspects)
and are now working with the victims to ensure prosecution moves forward.
Detectives are working on several cases where suspects are going to Dillard’s stores and
accessing resident accounts by showing fake identification to make purchases.
8/22/26 a vehicle was stolen from the driveway of a home on Creekwood Way. Officers
utilized ALPR cameras and identified a suspect’s vehicle in the area at the time of the crime.
Additional searches led to the recovery of the vehicle stolen within 2 hours parked in the Spring
Valley area.
Community Projects
On August 8, 2026, Officers Boggus and King supported the Bright like Lucy STEM Fair at
Memorial Drive Elementary School.
On August 14, 2026, MVPD Officers celebrated Raksha Bandan with area Hindu families who
visited the station.
V-LINC new registrations in August +18
BH – 1828 (+6)
PP – 1350 (+3)
HC – 1850 (+5)
Out of Area – 668 (+4)
MVPD – VFD Monthly Response Times Report
August 2026
911/Emergency Designated Calls - EMS and Fire
Total
6@2:42
Bunker Hill
1@2:04
Piney Point
3@2:45
Hunters Creek
2@2:58
EMS Only
Total
5@2:58
Bunker Hill
1@2:04
Piney Point
3@2:45
Hunters Creek
1@4:34
Fire Only
Total
1@1:14
Bunker Hill
0@0:00
Piney Point
0@0:00
Hunters Creek
1@1:14
Radio Only
Total
36@3:12
Bunker Hill
10@3:06
Piney Point
15@3:11
Hunters Creek
11@3:19
VFD All Assists, Any Phone + Radio
Total
73@3:41
Bunker Hill
24@3:18
Piney Point
24@3:25
Hunters Creek
25@4:22
2026 Burglary Map
Address
Alarm
3 Liberty Bell Circle N/A
207 Hertiage Oaks N/A
Address
POE
Rear Door
Vacant
2026 Robberies
MO
Daytime Burglary
Nighttime Burglary
Robbery
8/31/26
2026 Auto Burglary Map
Address
POE
12122 Tara Dr.
12131 Rhett
409 Ripplecreek
11600 Mockingbird
11700 Flintwood
302 Gentilly Pl
12199 Tara Dr
10814 Pine Bayou
19 Willowend
UNL
UNL
UNL**
UNL
UNL
UNL
UNL
UNL
UNL
SOLVED
SOLVED
SOLVED
Contractor
Lock/Win Punch
Daytime Burglary
• Jugging
• ** unknown where occurred
Nighttime Burglary
Blue Entry = Actual
Location Unknown
SOLVED
8/31/26
2026 Auto Theft Map
RECOVERED
RECOVERED
Address
825b Saddlewood Ln
800 Ourlane Cir
400 Tealmeadow
915 Creekwood Way
POE
UNL
UNL
LCK’D
UNL
RECOVERED
Burglary
SOLVED
Daytime Theft
Nighttime Theft
Blue Entry = Actual
Location Unknown
SOLVED
8/31/26
Mall ALPR
40 Hit’s
Hedwig
4
0
1
0
Bunker Hill
2
1
2
0
Piney Point
1
0 7
2
Total
Hits
4
3
0
0
1
0
2
1
1
US Coins
0
0
6
0
HOA
Systems-34
0
16
9
0
3
6
Lindenwood
HOA
Longwoods
HOA
3
1
0
44
4
0
3
3
Hunters Creek
Frequent
Mobile
Locations
0
0
1
1
1
2
0
2026 ALPR Hits
August
8/31/26
Mall ALPR
0
Hedwig
0
0
0
Bunker Hill
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
13
0
31
0
0 0
0
0
0
0
0
0
1
0
Recovered
AXON IN Car 0
0
HOA Cameras
Longwoods
HOA
HOA
Systems
0
0
Lindenwood
HOA
US Coins
0
0
Recovered Vehicles
Recovered Plates -2
Investigative
Leads
0
0
0
0
0
Frequent
Mobile
Locations
0
0
0
Hunters Creek
3
0
0
Piney Point
0
0
2026 ALPR Recoveries
August
2
8/31/26 1
August 2026
ALPR
REPORT
Total Plate Reads, Incl’s multiple reads of same plate
Number of Unique Plates Read – Total without repeats
Number of Hits/Alerts - All 14 possible categories
Number of Hits/Alerts of the 6 monitored categories
Number of Sex Offender Hits (not monitored live)
Summary Report
Total Hits-Reads/total vehicles passed by each camera
2026 ALPR Data Report
Total Reads 8,272,793
Unique Reads 705,987
Top 6 Categories
Sex Offenders
129
129
129
Summary Report
#1 Gessner S/B at Frostwood
#15 Hunters Creek Drive S/B at I-10
#29 Riverbend Main Entrance
#2 Memorial E/B at Gessner
#16 Memorial W/B at Creekside
#30 Beinhorn E/B at Voss
#3 NO ALPR - Future Location
#17 Memorial W/B at Voss
#31 Memorial E/B at Tealwood (new)
#4 Memorial N/B at Briar Forrest
#18 Memorial E/B at Voss
#32 Greenbay W/B at Memorial
#5 Bunker Hill S/B at Taylorcrest
#19 S/B Voss at Old Voss Ln 1
#33 Strey N/B at Memorial
#6 Taylorcrest W/B at Flintdale
#20 S/B Voss at Old Voss Ln 2
Private Systems monitored by MVPD
#7 Memorial E/B at Briar Forrest
#21 N/B Voss at Magnolia Bend Ln 1
#8 2200 S. Piney Point N/B
#22 N/B Voss at Magnolia Bend Ln 2
#9 N. Piney Point N/B at Memorial
#23 W/B San Felipe at Buffalo Bayou
#10 Memorial E/B at San Felipe
#24 N/B Blalock at Memorial
#11 Greenbay E/B Piney Point
#12 Piney Point S/B at Gaylord
#13 Gessner N/B at Bayou
#14 Beinhorn W/B at Pipher
#25 N/B Bunker Hill at Memorial
#26 S/B Hedwig at Beinhorn
#27 Mobile Unit #181
#28 Mobile Speed Trailer/Station
US COINS - I-10 Frontage Road
Memorial Manor NA Lindenwood/Memorial
Greyton Lane NA
Calico NA
Windemere NA
Mott Lane
Kensington NA
Yellow = Bunker Hill
Stillforest NA
Farnham Park
Green = Piney Point
Riverbend NA
Pinewood NA
Red = Hunters Creek
Hampton Court
Blue = MVPD Mobile
Bridlewood West NA
N Kuhlman NA
Purple = Privately Owned Systems
Longwoods NA
Memorial City Mall – 22
Flintwood Drive
Hits By Camera
Total Reads – 8,272,793
Unique – 705,987
6 Top Hits – 867
Hotlist – 8
•
•
•
•
•
•
Stolen Vehicle
Stolen Plate
Gang Member
Missing
Hot List
Priority Restraining Order
Num
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Plate
XLJ9064
VNN1551
DDX8214
RRF8331
9RG545
WYC7645
XHT8195
XVS3916
Vehicle
Niss Alt
Kia
Toyota
Mercedes
Kia
Chev Spark
Niss Path
BMW M6
ALPR Recoveries
Loc
Val
19
$
9,500.00
21
$
18,000.00
22
$
17,500.00
13
$
23,500.00
6
$
9,500.00
13
$
1,000.00
2
$
21,000.00
23
$
3,000.00
Links
Embezzlement
Robbery
Clucking
Fraud
Fraud
Fraud
Fraud
Civil
Plate Recoveries
Plate Recove
Date
Plate Recove
Date
Links
WGP6436
3/5/2026
Cited
TFV1029
3/22/2026 Owner
RXN2937
4/2/2026 HPD
XRY6655
4/3/2026 Owner
86DV348
4/9/2026 Owner
22689TMP
4/11/2026 Cited
VLS0083
4/14/2026 Owner
GCP7964
4/26/2026 Owner
TFR6225
5/12/2026 Owner
RZZ8359
6/4/2026 Owner
WTN2652
6/6/2026 Owner
TMP68FVS
6/6/2026 Owner
XVL2125
6/9/2026 Owner
HTZ9006
6/15/2026 Arrested
SCV4975
7/1/2026 Owner
XPH9882
7/7/2026 Owner
WSD4488
7/19/2026 Owner
EW47319
8/5/2026 Owner
XPN9140
8/10/2026 Arrested
VGR6517
9/2/2026 Cited
LUR8915
9/2/2026 Owner
Date
22-Jan
29-Jan
24-Feb
27-Feb
12-Mar
7-Apr
10-Apr
6-Jun
Vehicle found to be Stolen
Hotlist
Located but Fled
Date
Plate
Camera
9-Jan
RGN7136
22
30-Jan
PLC4475
13
10-Apr
WDF6326
19
24-Apr
VRL5215
13
$
2026 Value
2025 Value
2024 Value
2023 Value
2022 Value
54 2021 Value
2020 Value
2019 Value
Program Total
Date
1/28/2026
2/4/2026
2/5/2026
2/6/2026
5/5/2026
6/3/2026
7/29/2026
8/1/2026
Crime
Auto Theft
BMV
FSGI
FSGI
BMV
Fraud
BMV
Criminal Mischief
BMV
Theft
FSGI
Theft
FSGI
CT/Harrassment
Plate
WMV7298
TMP88CMS
TCD1611
KMY3660
FPS2927
WZJ4401
XSH4087
Person
SKY5659
XBS0529
XGC0148
XXZ6037
XJX5855
Links
Plate
Protective Order
Camera
Date
Plate
Camera
Community Safety Hotlist
7 of 8 involved in other crimes = 87.5%
Recovered
Recovered
Recovered
Recovered
Recovered
Recovered
Recovered
Recovered
8
19
30
30
74
75
61
22
319
XTF3908
Plate
FD54309
Suspect
WDN4572
LWN2123
YLP9393
XGZ4499
Date
6/24/2026
6/22/2026
7/16/2026
8/2/2026
8/22/2026
8/25/2026
HOT List Hits Other Agencies
5/12/2026
13
Jersey V
Date
1/13/2026
3/11/2026
ALPR Stops Located not Reported as Recovered
Plate
ALPR
Agency
Date
JPL4889
2
HPD
23-May
RZZ8359
16
HPD
3-Jun
XBM4160
2
HPD
12-Jun
VCJ7674
20
HPD
29-Jun
XMZ2086
23
Ector
27-Jul
YCP3887
20
HPD
2-Aug
VCL7459
13
HPD
18-Aug
VWP0475
2
HPD
1-Sep
VSY3787
13
HPD
4-Sep
Condor Camera Accident Captures
Camera
Voss/Mem
S. Piney Point
S. Piney Point
Briar Forrest
San Felipe
N. Piney Point
Voss/Mem
Gessner/Memorial
INVESTIGATIVE LEADS/Solves
Date
ALPR
Crime
13-Jan
Condor
Hotlist JV
20-Jan
HOU
BMV
2-Feb
Riverview
Theft
17-Feb
Condor
FSGI
26-Feb
6
Auto THeft
23-Mar
SV
Accident/DV
21-Apr
US Coins
28-Apr Taylorcrest©
13-May
Calico Ln.
25-May
7
24-May
1
29-May
5
10-Jun
9
8
12-Jun
Date
Runaways/Missing
2/3/2026 HDW9235
104
21
4/6/2026 JPG8794
13
6/23/2026 VTY6288
6/25/2026 HNR1738
19
103,000.00
Date
Plate Recov
2
Firearm in vehicle
Temp Tag
Program Summary
$
27,500.00
$ 408,500.00
$ 746,000.00
$ 646,500.00
$ 1,733,000.00
$ 1,683,601.00
$ 1,147,500.00
$ 438,000.00
$ 6,830,601.00
Links
ALPR
8
Condor
5
Condor
16
Condor
Crime
Date
Plate
ALPR
MVPD Stolen Vehicles
Location
Plate
Case
26-0030
WMV7298
825 Saddlewood
800 Ourlane Ct
9RG545- MN 26-0235
Recovered Stolen Cars Non-ALPR
2/8/2026
VKF5884
26-0113
8500 San felipe
5/15/2026 2 Stillforest
N/A
26-0395
6/5/2026
6/11/2026
6/12/2026
Ended
Crime
Date
E-Bikes Safety Captures
3
Golf
4
Plate
ALPR
Recovered
Yes, MVPD
Yes, MVPD
M/C
AUGUST 2026
MVPD Monthly ALPR Audit Review
Dashboard Report
1 of 2
Dashboard Report
2 of 2
User Report
1 of 3
User Report
2 of 3
Custom Hotlist – Review - Organization
Hotlist Report
1 of 2
Hotlist Report
Alerts being Utilized
2 of 2
2026 Total Incidents
2026
Crimes
Against
Persons
Crimes
Against
Property
Quality of
Life
Incidents
January
February
March
April
May
June
July
August
September
October
November
December
1
0
3
0
1
2
1
0
8
59
12
5
8
12
4
13
Total
8
2024 Totals
Difference
% Change
16
Total
Arrests
64
61
69
59
66
57
52
71
73
120
84
64
75
71
57
84
121
499
115
885
Incidents
House
Checks
YTD BH
INC
YTD BH
HC
YTD PP
INC
YTD PP
HC
YTD HC
INC
YTD HC
HC
16
16
23
20
20
24
13
13
6109
4825
6337
5645
6894
8353
10,132
8,134
3105
1960
3351
2567
3762
5479
7223
5086
1960
1648
2460
1943
2480
3096
3642
2754
784
573
1328
777
1293
1996
2493
1656
1624
1226
1368
1547
1859
2153
2635
2103
896
508
690
812
1029
1411
1855
1339
2292
1730
2139
1855
2297
2872
3644
2981
1424
879
1325
978
1440
2072
2875
2073
628
145
56429
32533
19983
10900
14515
8540
19810
13066
1016
286
80751
51864
27597
17507
21036
14006
29005
20319
2026 Officer Committed Time to Service Report
Employee Name
ALSALMANI, ALI
BAKER, BRIAN C
BALDWIN, BRIAN
BIEHUNKO, JOHN
BOGGUS, LARRY
BURLESON, Jason
BYRD, Rachied
CANALES, RALPH EDWARD
CERNY, BLAIR C.
GARCIA, CHRIS
GONZALEZ, Jose
HARWOOD, NICHOLAS
JARVIS, RICHARD
JOHNSON, JOHN
JONES, ERIC
KING, JEREMY
KUKOWSKI, Andy
MCELVANY, ROBERT
MILLARD, Shaneca
ORTEGA, Yesenia
OWENS, Michelle
OWENS, LANE
PALOMINO, Michelle
PAVLOCK, JAMES ADAM
RODRIGUEZ, CHRISTOPHER
RODRIGUEZ, JOSE
RODRIGUEZ, REGGIE
SCHULTZ, RAYMOND
SILLIMAN, ERIC
SPRINKLE, MICHAEL
TAYLOR, CRAIG
VALDEZ, JUAN
WHITE, TERRY
Jan
*
*
*
*
*
*
*
*
Mar
Apr
May
Jun
Jul
Aug
29:59:28
0:00:00
5:24:20
16:20:41
0:00:00
18:54:09
19:29:59
19:38:24
0:00:00
17:43:36
2:07:02
0:00:00
16:32:10
0:03:01
10:23:42
26:30:57
20:00:13
1:41:03
17:17:59
0:56:47
0:00:00
18:51:07
0:00:00
9:47:45
7:41:15
14:48:57
1:56:26
29:48:21
12:57:06
17:59:41
16:52:47
0:02:59
3:46:54
19:01:24
7:34:39
18:11:21
26:42:03
12:27:13
16:50:56
13:37:50
9:58:11
0:00:00
0:04:30
12:06:04
6:14:04
23:05:30
14:47:34
8:03:55
8:17:39
15:29:35
8:39:44
0:00:00
0:55:40
14:29:30
15:26:42
12:39:07
14:06:26
0:00:00
22:07:16
17:28:44
2:19:56
19:09:35
14:43:28
0:11:12
11:30:43
20:54:49
25:59:44
17:05:04
27:08:04
0:04:25
17:38:36
11:29:51
0:00:00
14:55:02
7:48:55
0:02:27
10:30:37
24:42:01
21:11:07
17:02:22
17:35:04
0:00:00
24:19:22
12:53:30
3:10:11
7:38:57
31:24:20
0:00:00
12:46:25
17:02:31
20:38:13
17:16:04
23:46:20
23:58:46
0:00:00
0:31:41
23:52:46
1:58:36
10:50:00
18:55:58
13:02:20
0:00:00
15:31:14
17:11:17
4:58:16
9:15:50
14:25:59
0:00:00
6:56:37
14:05:27
6:43:21
7:41:12
14:12:35
2:12:10
0:12:01
19:02:45
0:01:56
4:33:51
15:02:21
12:53:47
0:00:00
21:18:08
14:57:44
15:07:36
15:52:15
12:50:52
18:23:57
0:12:01
6:02:26
19:07:38
0:00:00
12:28:23
15:03:00
10:45:05
0:00:30
15:47:56
11:16:39
3:06:43
5:19:41
8:13:24
0:00:00
7:55:37
12:03:31
5:00:21
20:20:29
15:10:28
0:00:00
0:00:00
14:45:33
11:48:22
0:00:00
0:00:00
15:51:38
3:17:56
15:19:37
26:23:59
10:08:24
0:00:00
19:06:49
12:42:35
0:04:42
22:38:04
16:54:10
0:00:00
36:06:00
10:10:25
3:51:26
15:02:08
11:58:56
0:00:00
8:32:20
22:53:51
16:27:21
0:04:11
3:49:05
16:43:47
5:14:11
14:17:37
1:45:25
16:23:46
2:28:24
16:53:11
3:43:59
0:00:00
17:21:24
33:25:23
0:00:00
30:39:53
27:17:49
12:28:19
33:21:19
19:06:44
0:00:00
19:03:00
33:57:44
20:18:35
0:00:00
2:30:07
21:36:21
0:45:52
17:52:36
16:54:27
11:58:17
0:15:33
17:21:01
22:55:45
0:07:13
15:04:35
25:06:14
0:00:00
14:58:57
14:29:16
5:33:17
14:36:29
10:08:48
1:10:24
16:35:10
12:06:34
0:00:00
28:48:00
13:10:28
0:00:00
16:26:11
20:04:53
16:21:49
21:14:26
21:28:25
0:00:00
20:25:48
16:00:18
0:00:00
17:04:09
14:17:18
15:09:33
13:35:52
12:43:47
0:00:00
24:21:48
14:10:04
0:00:00
13:04:40
23:35:18
18:35:46
22:29:45
13:14:53
1:53:43
13:07:42
14:35:19
0:29:11
10:18:49
15:15:39
19:08:48
13:05:20
19:15:44
226
2415
73:28:26
11013
268
2412
56:15:37
11958
225
2214
51:06:02
11097
289
2393
52:38:01
11564
276
2334
56:21:37
11065
256
2566
49:03:58
11535
356
2811
57:33:19
13694
Feb
* = Admin
Dispatch Committed Time
911 Phone Calls
3700 Phone Calls
DP General Phone Calls*
Radio Transmissions
* This is the minimal time as all
internal calls route through the
3700 number.
310
3986
91:48:32
17926
Sep
Oct
Nov
Dec
Total
Reports
Cites
5
53
3
37
1
7
1
46
69
49
7
4
1
2
4
42
54
51
73
1
4
1
3
1
6
50
24
33
41
6
4
66
37
3
3
69
47
7
6
3
2
5
84
61
28
46
45
53
1080
Yr Total
2206
21131
City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
X
Subject:
Village Fire Department Report
Exhibits:
N/A
Funding:
N/A
Presenter(s):
Chief Croft
Executive Summary
The Village Fire Department Report will include the following items:
A. Update on Activities
Per Village Fire, a copy of the August 2026 Monthly Report, including response times, will be
provided at a future meeting date.
Recommended Action
Staff recommends that the City Council receive the Monthly Report.
City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
XI
Subject:
Mayor’s Report
Exhibits:
Proclamation
Funding:
N/A
Presenter(s):
Mayor Brown
Executive Summary
The Mayor’s Report will include the following:
A. Update on Activities and Upcoming Events
• Mayors’ Meetings
B. Proclamation recognizing October 5, 2026, as “World Teachers’ Day”
Recommended Action
Staff recommends that the City Council take the following actions:
A. Receive the Mayor’s Report.
B. Proclaim October 5, 2026, as “World Teachers’ Day” in the City of Bunker Hill Village.
Proclamation
WHEREAS, the United Nations Education, Scientific and Cultural Organization has designated October 5th of
each year as World Teachers’ Day to honor the invaluable contributions of teachers worldwide, who nurture the
minds and spirits of students and play an essential role in shaping the future of society; and
WHEREAS, teachers are entrusted with the vital responsibility of equipping students with the knowledge,
skills, and values necessary to thrive in an ever-changing world; and
WHEREAS, through their dedication and expertise, teachers inspire curiosity, foster creativity, and encourage
students to reach their fullest potential; and
WHEREAS, World Teachers’ Day provides an opportunity for communities to express gratitude and
admiration for the extraordinary work of educators and the lasting impact they have on both individuals and
society as a whole; and
WHEREAS, the teachers of Spring Branch Independent School District exemplify dedication, adaptability, and
compassion in supporting students, demonstrating a deep commitment to excellence in education; and
WHEREAS, the City of Bunker Hill Village is especially proud to recognize and support the teachers and staff
at Bunker Hill Elementary and Frostwood Elementary, whose care, talent, and commitment prepare the children
of this community for a bright and successful future; and
NOW, THEREFORE, I, Keith Brown, as Mayor of the City of Bunker Hill Village, Texas,
do hereby proclaim October 5, 2026, as
World Teachers’ Day
in the City of Bunker Hill Village, Texas, and I call upon all citizens to join in celebrating and honoring the
remarkable contributions of teachers, who shape the leaders of tomorrow and strengthen our community.
IN WITNESS WHEREOF, I have set my hand and caused the Seal of the City of Bunker Hill Village to be
affixed this 15th day of September, 2026.
______________________________
Keith Brown
Mayor
City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
XII
Subject:
City Administrator’s Report
Exhibits:
Development Report
Funding:
N/A
Presenter(s):
Gerardo Barrera, City Administrator
Elvin Hernandez, Public Works Director
Susan Grass, Finance Director
Executive Summary
The City Administrator’s Report will include the following:
A. Report on Activities and Upcoming Events
• Memorial Villages Recycling Event – Saturday, October 24, 2026
• Twinkle Light Parade – Thursday, December 17, 2026
B. Public Works Director Report
• Development Report
• CIP Project Update
C. Finance Director Report
• Investments and Opportunities
Recommended Action
Staff recommends that the City Council receive the City Administrator’s Report.
City of Bunker Hill Village
Development Report
Month
January
February
March
April
May
June
July
August
September
October
November
December
YTD Total
Month
January
February
March
April
May
June
July
August
September
October
November
December
YTD Total
2025
Permits Issued
(excludes new
construction,
additions,
remodels)
111
166
157
128
86
99
99
67
129
74
53
84
1253
2026
Permits Issued
Variance
(excludes new
construction,
additions,
remodels)
-48
63
108
-58
86
-71
110
-18
66
-20
106
-7
97
-2
62
-5
2025
PreDevelopment/
Consultation
Meetings
2026
PreDevelopment/
Consultation
Meetings
Variance
15
14
8
11
10
8
13
9
8
14
10
7
127
10
11
15
18
10
7
10
11
-5
-3
7
7
0
-1
-3
2
698
92
2025
New
Residential
2026
New
Residential
2
3
3
4
1
1
1
0
2
1
0
1
19
2025
Inspections/
Reinspections
204
314
298
323
388
282
361
343
298
320
303
180
3614
Variance
1
3
2
3
1
1
2
2
2025 Residential
Addition
-1
0
-1
-1
0
0
1
2
0
1
1
0
1
2
0
2
0
1
1
0
9
15
2026
Inspections/
Reinspections
177
155
191
179
133
207
246
170
1458
Variance
-27
-159
-107
-144
-255
-75
-115
-173
2026
Residential
Addition
2025
VFD
Inspections
Variance
0
1
0
1
1
1
0
1
5
2026
VFD
Inspections
6
4
6
3
5
3
11
3
4
9
6
10
70
0
0
-1
1
0
-1
0
-1
Variance
4
3
6
2
2
2
4
0
23
-2
-1
0
-1
-3
-1
-7
-3
2025 Residential 2026 Residential
Variance
Remodel
Remodel
1
0
1
2
0
2
4
1
4
3
2
6
26
1
1
5
1
1
1
2
0
0
1
4
-1
1
-1
-2
-1
12
2025
2026
Certificate of
Certificate of
Variance
Occupancy Issued Occupancy Issued
0
0
2
0
2
1
1
4
1
3
3
0
17
3
2
1
3
1
1
1
3
15
3
2
-1
3
-1
0
0
-1
2025
Total Permits
Issued (Month)
114
170
162
134
88
104
104
70
135
79
56
91
1307
2026
Total Permits
Issued
65
113
93
115
69
109
101
65
730
Variance
-49
-57
-69
-19
-19
5
-3
-5
City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
XIII
Subject:
Certificates of Obligation
Exhibits:
N/A
Funding:
N/A
Presenter(s):
Susan Grass, Finance Director
Executive Summary
At the June 16, 2026, meeting, City Council approved Resolution No. 06-16-2026B (authorizing
publication of the Notice of Intent to Issue Certificates of Obligation) and Resolution No. 06-16-2026C
(expressing intent to reimburse expenditures with proceeds of a borrowing) regarding the Certificates
of Obligation to be issued to fund identified water and wastewater infrastructure projects.
The City’s Financial Advisor, Masterson Advisors, and City staff have confirmed the City’s AAA
bond rating from S&P Global Ratings for this issuance.
As outlined in the Plan of Finance, the total debt issuance is an amount not to exceed $6,000,000.
Funds from the issuance will be used to fund the rehabilitation of the power systems at City Hall and
Taylorcrest Water Plants, Water Line Replacement Packages 1 and 2, and the Ground Water Storage
Tank at Taylorcrest. The financing plan assumes a 20-year repayment period, with debt service to be
supported through the Debt Service Fund. The bid/ sale process was conducted on September 15,
2026, with the City’s Bond Counsel, Hunton Andrews Kurth LLP.
Staff recommends Council approve an ordinance authorizing the issuance of the Certificates of
Obligation. This action will establish the final terms of the issuance based on the results of the sale
and authorize the execution and delivery of all necessary documents.
Recommended Action
Staff recommends that the City Council approve Ordinance No. 26-677 by record vote, authorizing
the issuance of Certificates of Obligation, Series 2026.
City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
XIV
Subject:
Audit Services
Exhibits:
Services Agreement
Funding:
N/A
Presenter(s):
Susan Grass, Finance Director
Executive Summary
At the September 16, 2025, meeting, City Council discussed and directed staff to issue a Request for
Proposals (RFP) for professional audit services. Staff solicited formal proposals for audit services for
the years ending 2026, 2027, and 2028, with two (2) optional one-year renewals thereafter. The RFP
notice was published in the Memorial Examiner on June 24, 2026, and July 1, 2026.
Four (4) qualified bids were received from the following firms:
• BrooksWatson & Co.
• Blazek & Vetterling
• Carr, Rigss & Ingram
• Crowe, LLP
All proposals were evaluated based on three (3) sets of criteria: Mandatory Elements, Technical
Quality, and Price. Following review, staff selected BrooksWatson & Co. as the firm scoring the
highest and meeting all the requirements of the City.
On August 10, 2026, staff met with the Finance Committee to review and discuss the proposals
received. After review and checking references, staff recommended selecting BrooksWatson & Co.
as the City’s Auditor. The Finance Committee approved the selection and directed staff to present
the selection to City Council for formal approval.
The estimated fee for the annual audit services for FY 2026 is $29,000. Additionally, BrooksWatson
& Co. has proposed a fee structure for Single Audit work, with a base fee of $5,500 plus $1,750 for
each major program. A Single Audit will be required for FY 2026 with one major program
anticipated.
The fees for FY 2027 and FY 2028 audit services are as follows:
Financial Statement Audit
Fiscal Year
Fee
2027
$30,160
2028
$31,350
The service agreement has been reviewed by the City Attorney.
Recommended Action
Staff recommends that the City Council approve a three (3) year services agreement with
BrooksWatson & Co. for professional auditing services for FY 2026-2028 at set rates with two (2)
optional one-year renewals.
CITY OF BUNKER HILL VILLAGE, TEXAS
SERVICES AGREEMENT
THE STATE OF TEXAS
COUNTY OF HARRIS
§
§
§
Description of Services: Audit Services - Fiscal Years 2026, 2027, and 2028
This Agreement is made and entered into by the City of Bunker Hill Village, Texas (referred to
as the “City”), with an office at 11977 Memorial Drive, Houston, Texas, 77024, and
BrooksWatson & Company, PLLC (the “Company”), with an office at 14450 John F. Kennedy
Blvd., Ste 240, Houston, Texas, 77032. The City hereby engages the services of the Company as
an independent contractor for services described, upon the following terms and conditions.
1.
SCOPE OF AGREEMENT
1.1.
The City hereby agrees to employ the Company and the Company agrees to perform
the necessary services as set forth in Exhibit A attached hereto and incorporated
herein for all purposes.
1.2.
In the event of a conflict among the terms of this Agreement and Exhibit A, the
terms set forth in this Agreement shall control.
1.3. The parties shall comply with Applicable Laws in performing their respective
obligations hereunder.
1.4. The Company shall perform the services set forth herein in accordance with the
provisions of this Agreement, exercising the degree of skill and care ordinarily
exercised by members of the Company’s profession in the geographic region.
2.
TERM OF AGREEMENT; TERMINATION
2.1.
This Agreement shall be effective upon proper execution by the City. The term of
this Agreement shall be until the work described herein has been completed or the
Agreement has been terminated by either party. Either party may terminate this
Agreement for any reason with thirty days (30) written notice to the other party.
2.2.
The City’s obligations under this Agreement shall not constitute a general
obligation of the City or indebtedness under the Constitution or laws of the State of
Texas. Nothing contained herein shall ever be construed so as to require the City to
create a sinking fund or to assess, levy and collect any tax to fund its obligations
under this Agreement.
3.
ENTIRE AGREEMENT
This Agreement represents the entire Agreement between the Company and the City and
no prior or contemporaneous oral or written agreements or representations shall be
construed to alter its terms. No additional terms shall become part of this Agreement
City of Bunker Hill Village
Services Agreement
Page 2 of 8
without the written consent of both parties and compliance with relevant state law. This
Agreement supersedes all other prior agreements either oral or in writing.
4.
ASSIGNMENT
The Company shall not assign or subcontract its obligations under this Agreement without
the prior written consent of the City, which consent shall not be unreasonably withheld;
however, such prior consent shall not be required for an assignment by the Company to a
parent, subsidiary, affiliate, or successor.
5.
COMPENSATION
The fee for this service under this Agreement will be based on either a fixed fee basis of
the actual hours of services furnished multiplied by the Company’s billing rates set forth
in Exhibit A, plus all reasonable expenses directly related to the services furnished under
this Agreement.
6.
INDEMNITY AND LIABILITY
6.1.
DEFINITIONS
For the purpose of this section the following definitions apply:
a.
“City” shall mean all officers, agents, and employees of the City of Bunker
Hill Village.
b.
“Claims” shall mean all claims, liens, suits, demands, accusations,
allegations, assertions, complaints, petitions, proceedings and causes of
action of every kind and description brought for damages.
c.
“Company” includes the corporation, company, partnership, or other entity,
its owners, officers, and/or partners, and their agents, successors, and
assigns.
d.
“Company’s employees” shall mean any employees, officers, agents,
subcontractors, licensees, and invitees of Company.
e.
“Damages” shall mean each and every injury, wound, hurt, harm, fee,
damage, cost, expense, outlay, expenditure, or loss of any and every nature,
including but not limited to:
i.
injury or damage to any property or right
ii.
injury, damage, or death to any person or entity
iii.
attorneys’ fees, witness fees, expert witness fees and expenses,
iv.
any settlement amounts; and
v.
all other costs and expenses of litigation
f.
“Premise Defects” shall mean any defect, real or alleged, which now exists,
or which may hereafter arise upon the premises.
6.2.
INDEMNITY
COMPANY AGREES TO INDEMNIFY, HOLD HARMLESS, AND
DEFEND THE CITY FROM AND AGAINST LIABILITY FOR ANY
THIRD-PARTY CLAIMS FOR BODILY INJURY, WRONGFUL DEATH,
OR PROPERTY DAMAGES TO THE EXTENT ARISING OUT OF THE
COMPANY’S NEGLIGENT WORK AND ACTIVITIES CONDUCTED IN
CONNECTION WITH THIS AGREEMENT.
City of Bunker Hill Village
Services Agreement
Page 3 of 8
COMPANY IS AN INDEPENDENT CONTRACTOR AND IS NOT, WITH
RESPECT TO ITS ACTS OR OMISSIONS, AN AGENT OR EMPLOYEE
OF THE CITY.
COMPANY MUST AT ALL TIMES EXERCISE REASONABLE
PRECAUTIONS ON BEHALF OF, AND BE SOLELY RESPONSIBLE FOR,
THE SAFETY OF COMPANY’S EMPLOYEES WHILE IN THE VICINITY
WHERE THE WORK IS BEING DONE. THE CITY IS NOT LIABLE OR
RESPONSIBLE FOR THE NEGLIGENCE OR INTENTIONAL ACTS OR
OMISSIONS OF COMPANY OR COMPANY’S EMPLOYEES.
THE CITY ASSUMES NO RESPONSIBILITY OR LIABILITY FOR
DAMAGES
WHICH
ARE
DIRECTLY
OR
INDIRECTLY
ATTRIBUTABLE TO PREMISE DEFECTS.
7.
6.3.
LIMIT OF LIABILITY
In the event that claims(s) raised by the City against the Company on account of
this Agreement, or on account of the Services performed hereunder is/are covered
under the Company’s insurance policies required of hereunder, the Company shall
not be responsible to the City for any loss, damage or liability beyond the amounts
contractually required hereunder and actually paid pursuant to the limits and
conditions of such insurance policies. With respect to any causes of action and/or
claims raised against the Company by the City that are not covered by the insurance
policies required hereunder, the Company’s liability to the City shall not exceed an
aggregate amount equal to twice the compensation paid to the Company by the City
under this Agreement in the year in which such cause of action and/or claim is
raised.
6.4.
WAIVER OF DAMAGES
Notwithstanding any provision to the contrary contained in this Agreement, in no
event shall either party be liable, either directly or indirectly, for any special,
punitive, indirect and/or consequential damages, including damages attributable to
loss of use, loss of income or loss of profit even if such party has been advised of
the possibility of such damages.
INSURANCE
7.1.
AMOUNTS OF INSURANCE
The Company agrees to provide and to maintain the following types and amounts
of insurance, for the term of this Contract:
TYPE
(a) Workers Compensation
Employer’s Liability
(b) Commercial (Public)
a. Premises/ Operations
b. Independent Contractors
AMOUNT
(where required – Statutory by State Law)
$100,000 per occurrence
Liability, including but not limited to:
Combined Single Limit
City of Bunker Hill Village
Services Agreement
Page 4 of 8
c. Personal Injury
d. Products/Completed Operations
e. Contractual Liability (insuring above indemnity provisions)
All insured at combined single limits for bodily injury and property damage at $500,000
per occurrence.
(c) Comprehensive Automobile Liability, in include coverage for:
a. Owned/Leased Automobiles
b. Non-owned Automobiles
c. Hired Cars
All insured at combined single limits for bodily injury and property damage for $500,000
per occurrence.
7.2.
OTHER INSURANCE REQUIREMENTS
The Company understands that it is its sole responsibility to provide the required
Certificates.
Insurance required herein shall be issued by a company or companies of sound and
adequate financial responsibility and authorized to do business in the State of
Texas. All policies shall be subject to examination and approval by the City
Attorney’s Office for their adequacy as to form, content, form of protection, and
providing company.
Insurance required by this Contract for the City as additional insured shall be
primary insurance and not contributing with any other insurance available to the
City, under any third party liability policy.
The Company further agrees that with respect to the above required liability
insurances, the City shall:
a.
Be named as an additional insured;
b.
Be provided with a waiver of subrogation, in favor of the City,
c.
Br provided with 30 days advance written notice of cancellation,
nonrenewal, or reduction in coverage (all “endeavor to” and similar
language of reservation stricken from cancellation section of certificate);
and
d.
Prior to execution of this Agreement, be provided through the office of the
City Attorney with their original Certificate of Insurance evidencing the
above requirement.
The insurance requirements set out in this section are independent from all other
obligations of the Company under this Agreement and apply whether or not
required by any other provision of this Agreement.
City of Bunker Hill Village
Services Agreement
Page 5 of 8
8.
PAYMENT AND PERFORMANCE
Payment for services described in this Agreement will be made in accordance with the
Texas Prompt Payment Act, Chapter 2251 of the Texas Government Code, or as
subsequently amended.
9.
COMPANY CERTIFICATIONS
The Company certifies that neither it, nor any of its agents or employees, have or will offer
or accept gifts or anything of value, or enter into any business arrangement, with any
employee, official, or agent of the City.
The Company certifies, pursuant to Texas Government Code Chapter 2271, that it does not
boycott Israel and will not boycott Israel during the term of this Agreement. The Company
further certifies, pursuant to Texas Government Code Chapter 2252, Subchapter F, that it
does not engage in business with Iran, Sudan, or a foreign terrorist organization as may be
designated by the United States Secretary of State pursuant to his authorization in 8 U.S.C.
Section 1189.
In accordance with Chapter 2274 of the Texas Government Code, Engineer covenants that
it: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association, and (2) will not discriminate during the term of
this contract against a firearm entity or firearm trade associations.
10.
NO WAIVER OF IMMUNITY
The City does not waive any statutory or common law right to sovereign immunity by
virtue of the execution of this Agreement.
11.
NOTICES
Any written notice provided under this Agreement or required by law shall be deemed to
have been given and received on the next day after such notice has been deposited by
Registered or Certified Mail with sufficient postage affixed thereto and addressed to the
other party to the Agreement; provided, that this shall not prevent the giving of actual notice
in any manner.
Notice to the City may be sent to the following addresses:
City of Bunker Hill Village, Texas
11977 Memorial Drive
Houston, Texas 77024
Attn: City Administrator
Notice to the Company may be sent to the following addresses:
BrooksWatson & Co
11450 John F. Kennedy Blvd, Ste 240
Houston, Texas 77032
City of Bunker Hill Village
Services Agreement
Page 6 of 8
12.
INDEPENDENT CONTRACTOR
The relationship of the Company to the City is that of independent contractor for all
purposes under this Agreement. This Agreement is not intended to create, and shall not be
construed as creating, between the Company and the City, the relationship of principal and
agent, joint venturers, co-partners or any other similar relationship, the existence of which
is hereby expressly denied.
13.
FORCE MAJEURE
Any event of Force Majeure that directly or indirectly causes a party to be unable to
perform its obligations under this Agreement shall not be deemed a breach of this
Agreement. The occurrence of such event shall suspend the obligations of the affected
party for only so long as the impact of such event continues. The obligation to pay amounts
due and owing shall not be suspended by such event. The party affected will use
commercially reasonable efforts to mitigate the effect of the event. “Force Majeure” means
any act, event or condition to the extent that it adversely affects the cost or the ability of a
party to perform its obligations in accordance with the terms of this Agreement if such act,
event or condition, in light of any circumstances that should have been known or
reasonably believed to have existed at the time, is beyond the reasonable control and is not
a result of the willful or negligent act, error or omission or failure to exercise reasonable
diligence on the part of the party so affected. Force Majeure includes but is not limited to:
(a) acts of God; (b) flood, fire, earthquake, hurricane or explosion; (c) war, invasion,
hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest;
(d) government order or law; (e) actions, embargoes or blockades in effect on or after the
date of this Contract; (f) action by any governmental authority; (g) national or regional
emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances,
other than those involving the affected parties employees; (i) shortage of adequate power
or transportation facilities.
14.
WAIVER
The failure on the part of either party to enforce its rights as to any provision of this
Agreement shall not be construed as a waiver of its rights to enforce such provisions in the
future.
City of Bunker Hill Village
Services Agreement
Page 7 of 8
AGREED to and ACCEPTED this 15th day of September, 2026.
City of Bunker Hill Village, Texas
_______________________________
Keith Brown
Mayor
ATTEST:
_____________________________________
Mallory A. Pack
City Secretary
Vendor: BrooksWatson & Co.
_____________________________________
Signature
_____________________________________
Print Name
_____________________________________
Title
_____________________________________
Date
City of Bunker Hill Village
Services Agreement
Page 8 of 8
EXHIBIT A
August 21, 2026
City of Bunker Hill Village, Texas
11977 Memorial Drive
Houston, Texas 77024
The following represents our understanding of the services we will provide the City of Bunker
Hill Village, Texas.
You have requested that we audit the financial statements of the governmental activities, the
business-type activities, the aggregate discretely presented component units, each major fund,
and the aggregate remaining fund information of the City of Bunker Hill Village, Texas, as of
December 31, 2026 through 2028, and for the years then ended and the related notes to the
financial statements, which collectively comprise the City of Bunker Hill Village, Texas’s basic
financial statements as listed in the table of contents.
In addition, we will audit the entity’s compliance over major federal award programs for the
periods ended December 31, 2026 through 2028. We are pleased to confirm our acceptance and
our understanding of this audit engagement by means of this letter. Our audits will be
conducted with the objectives of our expressing an opinion on each opinion unit and an opinion
on compliance regarding the entity’s major federal award programs.
Accounting principles generally accepted in the United States of America require that the
management’s discussion and analysis, pension information, and budgetary comparison
information be presented to supplement the basic financial statements. Such information,
although not a part of the basic financial statements, is required by Governmental Accounting
Standards Board, who considers it to be an essential part of financial reporting for placing the
basic financial statements in an appropriate operational, economic, or historical context. As part
of our engagement, we will apply certain limited procedures to the required supplementary
information (RSI) in accordance with auditing standards generally accepted in the United States
of America. These limited procedures will consist primarily of inquiries of management
regarding their methods of measurement and presentation, and comparing the information for
consistency with management’s responses to our inquiries. We will not express an opinion or
provide any form of assurance on the RSI. The following RSI is required by accounting
principles generally accepted in the United States of America. This RSI will be subjected to
certain limited procedures but will not be audited:
14450 John F. Kennedy, Blvd | Suite 240 | Houston, TX 77032 | Tel: 281.907.8788 | Fax: 888.875.0587 | www.BrooksWatsonCPA.com
City of Bunker Hill Village
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1)
2)
3)
Management’s discussion and analysis
Budgetary Comparison Information
Pension and OPEB schedules
Supplementary information other than RSI will accompany the City of Bunker Hill Village,
Texas’s basic financial statements. We will subject the following supplementary information to
the auditing procedures applied in our audit of the basic financial statements and perform
certain additional procedures, including comparing and reconciling the supplementary
information to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and additional procedures in accordance
with auditing standards generally accepted in the United States of America. We intend to
provide an opinion on the following supplementary information in relation to the financial
statements as a whole:
1)
2)
Individual nonmajor fund financial statements and schedules
Combining statements
Also, the document we submit to you will include the following other additional information
that will not be subject to the auditing procedures applied in our audit of the financial
statements:
1)
2)
Introductory section
Statistical section
Schedule of Expenditures of Federal Awards
We will subject the schedule of expenditures of federal awards to the auditing procedures
applied in our audit of the basic financial statements and certain additional procedures,
including comparing and reconciling the schedule to the underlying accounting and other
records used to prepare the financial statements or to the financial statements themselves, and
additional procedures in accordance with auditing standards generally accepted in the United
States of America. We intend to provide an opinion on whether the schedule of expenditures of
federal awards is presented fairly in all material respects in relation to the financial statements
as a whole.
Data Collection Form
Prior to the completion of our engagement, we will complete the sections of the Data Collection
Form that are our responsibility. The form will summarize our audit findings, amounts and
conclusions. It is management’s responsibility to submit a reporting package including financial
statements, schedule of expenditure of federal awards, summary schedule of prior audit
findings and corrective action plan along with the Data Collection Form to the federal audit
clearinghouse. The financial reporting package must be text searchable, unencrypted, and
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unlocked. Otherwise, the reporting package will not be accepted by the federal audit
clearinghouse. We will assist you in the electronic submission and certification. You may
request from us copies of our report for you to include with the reporting package submitted to
pass-through entities.
The Data Collection Form is required to be submitted within the earlier of 30 days after receipt
of our auditors’ reports or nine months after the end of the audit period, unless specifically
waived by a federal cognizant or oversight agency for audits. Data Collection Forms submitted
untimely are one of the factors in assessing programs at a higher risk.
The Objective of an Audit
The objective of our audit is the expression of opinions as to whether your basic financial
statements are fairly presented, in all material respects, in accordance with generally accepted
accounting principles and to report on the fairness of the supplementary information referred to
in the second paragraph when considered in relation to the financial statements as a whole. Our
audit will be conducted in accordance with auditing standards generally accepted in the United
States of America (GAAS), the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States of
America; the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance) and will include tests of the accounting records and other
procedures we consider necessary to enable us to express such opinions. We cannot provide
assurance that unmodified opinions will be expressed. Circumstances may arise in which it is
necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs.
If our opinions on the financial statements are other than unmodified, we will discuss the
reasons with you in advance. If, for any reason, we are unable to complete the audit or are
unable to form or have not formed opinions, we may decline to express opinions or to issue a
report as a result of this engagement.
General Audit Procedures
We will conduct our audit in accordance with auditing standards generally accepted in the
United States of America (GAAS), the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States of
America; the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(Uniform Guidance). Those standards and the Uniform Guidance require that we plan and
perform the audit to obtain reasonable assurance about whether the basic financial statements
are free from material misstatement. An audit involves performing procedures to obtain audit
evidence about the amounts and disclosures in the financial statements. The procedures
selected depend on the auditor’s judgment, including the assessment of the risks of material
misstatement of the financial statements, whether due to error, fraudulent financial reporting,
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misappropriation of assets, or violations of laws, governmental regulations, grant agreements,
or contractual agreements. An audit also includes evaluating the appropriateness of accounting
policies used and the reasonableness of significant accounting estimates made by management,
as well as evaluating the overall presentation of the financial statements. If appropriate, our
procedures will therefore include tests of documentary evidence that support the transactions
recorded in the accounts, tests of the physical existence of inventories, and direct confirmation
of cash, investments, and certain other assets and liabilities by correspondence with creditors
and financial institutions. As part of our audit process, we will request written representations
from your attorneys, and they may bill you for responding. At the conclusion of our audit, we
will also request certain written representations from you about the financial statements and
related matters.
Internal Control Audit Procedures
Because of the inherent limitations of an audit, together with the inherent limitations of internal
control, an unavoidable risk that some material misstatements or noncompliance (whether
caused by errors, fraudulent financial reporting, misappropriation of assets, detected abuse, or
violations of laws or governmental regulations) may not be detected exists, even though the
audit is properly planned and performed in accordance with U.S. GAAS and Government
Auditing Standards of the Comptroller General of the United States of America. Please note that
the determination of abuse is subjective and Government Auditing Standards does not require
auditors to detect abuse.
In making our risk assessments, we consider internal control relevant to the entity’s preparation
and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the entity’s internal control. However, we will communicate to you in writing
concerning any significant deficiencies or material weaknesses in internal control relevant to the
audit of the financial statements that we have identified during the audit. Our responsibility as
auditors is, of course, limited to the period covered by our audit and does not extend to any
other periods.
Compliance with Laws and Regulations
Audit of Major Program Compliance
Our audit of the City of Bunker Hill Village, Texas’s major federal award program(s)
compliance will be conducted in accordance with the requirements of the Single Audit Act, as
amended; and the Uniform Guidance, and will include tests of accounting records, a
determination of major programs in accordance with the Uniform Guidance and other
procedures we consider necessary to enable us to express such an opinion on major federal
award program compliance and to render the required reports. We cannot provide assurance
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that an unmodified opinion on compliance will be expressed. Circumstances may arise in which
it is necessary for us to modify our opinion or withdraw from the engagement.
The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable
assurance about whether the entity has complied with applicable laws and regulations and the
provisions of contracts and grant agreements applicable to major federal award programs. Our
procedures will consist of determining major federal programs and performing the applicable
procedures described in the U.S. Office of Management and Budget OMB Compliance Supplement
for the types of compliance requirements that could have a direct and material effect on each of
the entity’s major programs. The purpose of those procedures will be to express an opinion on
the entity’s compliance with requirements applicable to each of its major programs in our report
on compliance issued pursuant to the Uniform Guidance.
Also, as required by the Uniform Guidance, we will perform tests of controls to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or
detecting material noncompliance with compliance requirements applicable to each of the
entity’s major federal award programs. However, our tests will be less in scope than would be
necessary to render an opinion on these controls and, accordingly, no opinion will be expressed
in our report.
We will issue a report on compliance that will include an opinion or disclaimer of opinion
regarding the entity’s major federal award programs, and a report on internal controls over
compliance that will report any significant deficiencies and material weaknesses identified;
however, such report will not express an opinion on internal control.
Management Responsibilities
Our audit will be conducted on the basis that management and those charged with governance
acknowledge and understand that they have responsibility:
1. For the preparation and fair presentation of the financial statements in accordance with
accounting principles generally accepted in the United States of America;
2. For the design, implementation, and maintenance of internal control relevant to the
preparation and fair presentation of financial statements that are free from material
misstatement, whether due to fraud or error;
3. For identifying, in its accounts, all federal awards received and expended during the
period and the federal programs under which they were received, including federal
awards and funding increments received prior to December 26, 2014 (if any), and those
received in accordance with the Uniform Guidance (generally received after December
26, 2014);
4. For maintaining records that adequately identify the source and application of funds for
federally funded activities;
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5. For preparing the schedule of expenditures of federal awards (including notes and
noncash assistance received) in accordance with the Uniform Guidance;
6. For the design, implementation, and maintenance of internal control over federal
awards;
7. For establishing and maintaining effective internal control over federal awards that
provides reasonable assurance that the nonfederal entity is managing federal awards in
compliance with federal statutes, regulations, and the terms and conditions of the
federal awards;
8. For identifying and ensuring that the entity complies with federal statutes, regulations,
and the terms and conditions of federal award programs and implementing systems
designed to achieve compliance with applicable federal statutes, regulations, and the
terms and conditions of federal award programs;
9. For disclosing accurately, currently, and completely the financial results of each federal
award in accordance with the requirements of the award;
10. For identifying and providing report copies of previous audits, attestation engagements,
or other studies that directly relate to the objectives of the audit, including whether
related recommendations have been implemented;
11. For taking prompt action when instances of noncompliance are identified;
12. For addressing the findings and recommendations of auditors, for establishing and
maintaining a process to track the status of such findings and recommendations and
taking corrective action on reported audit findings from prior periods and preparing a
summary schedule of prior audit findings;
13. For following up and taking corrective action on current year audit findings and
preparing a corrective action plan for such findings;
14. For submitting the reporting package and data collection form to the appropriate
parties;
15. For making the auditor aware of any significant contractor relationships where the
contractor is responsible for program compliance;
16. To provide us with:
a.
Access to all information of which management is aware that is relevant to the
preparation and fair presentation of the financial statements, and relevant to federal
award programs, such as records, documentation, and other matters;
b.
Additional information that we may request from management for the purpose
of the audit;
c.
Unrestricted access to persons within the entity from whom we determine it
necessary to obtain audit evidence.
17. For adjusting the financial statements to correct material misstatements and confirming
to us in the management representation letter that the effects of any uncorrected
misstatements aggregated by us during the current engagement and pertaining to the
current year period(s) under audit are immaterial, both individually and in the
aggregate, to the financial statements as a whole;
18. For acceptance of nonattest services, including identifying the proper party to oversee
nonattest work;
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19. For maintaining adequate records, selecting and applying accounting principles, and
safeguarding assets;
20. For informing us of any known or suspected fraud affecting the entity involving
management, employees with significant role in internal control and others where fraud
could have a material effect on compliance;
21. For the accuracy and completeness of all information provided;
22. For taking reasonable measures to safeguard protected personally identifiable and other
sensitive information; and
23. For confirming your understanding of your responsibilities as defined in this letter to us
in your management representation letter.
With regard to the supplementary information and schedule of expenditures of federal awards
referred to above, you acknowledge and understand your responsibility (a) for the preparation
of the supplementary information and schedule of expenditures of federal awards in
accordance with the Uniform Guidance, (b) to provide us with the appropriate written
representations regarding the supplementary information and schedule of expenditures of
federal awards, (c) to include our report on the schedule of expenditures of federal awards in
any document that contains the schedule of expenditures of federal awards and that indicates
that we have reported on such schedule, and (d) to present the supplementary information and
schedule of expenditures of federal awards with the audited financial statements, or if the
schedule will not be presented with the audited financial statements, to make the audited
financial statements readily available to the intended users of the supplementary information
and schedule of expenditures of federal awards no later than the date of issuance by you of the
schedule and our report thereon.
As part of our audit process, we will request from management and, when appropriate, those
charged with governance, written confirmation concerning representations made to us in
connection with the audit.
We understand that your employees will prepare all confirmations we request and will locate
any documents or invoices selected by us for testing.
If you intend to publish or otherwise reproduce the financial statements and make reference to
our firm, you agree to provide us with printers’ proofs or masters for our review and approval
before printing. You also agree to provide us with a copy of the final reproduced material for
our approval before it is distributed.
We will assist the City with the preparation of the comprehensive annual financial report, and
propose adjusting or correcting journal entries to be reviewed and approved by the City’s
management, which is considered to be a nonattest service. We will not assume management
responsibilities on behalf of the City of Bunker Hill Village, Texas. However, we will provide
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advice and recommendations to assist management of the City of Bunker Hill Village, Texas in
performing its responsibilities. With respect to this and any other nonattest services we
perform, the City of Bunker Hill Village, Texas’s management is responsible for (a) making all
management decisions and performing all management functions; (b) assigning a competent
individual to oversee the services; (c) evaluating the adequacy of the services performed; (d)
evaluating and accepting responsibility for the results of the services performed; and (e)
establishing and maintaining internal controls, including monitoring ongoing activities.
Reporting
We will issue a written report upon completion of our audit of the City of Bunker Hill Village,
Texas’s basic financial statements. Our report will be addressed to the governing body of the
City of Bunker Hill Village, Texas. We cannot provide assurance that unmodified opinions will
be expressed. Circumstances may arise in which it is necessary for us to modify our opinions,
add an emphasis-of-matter or other-matter paragraph(s), or withdraw from the engagement.
In accordance with the requirements of Government Auditing Standards, we will also issue a
written report describing the scope of our testing over internal control over financial reporting
and over compliance with laws, regulations, and provisions of grants and contracts, including
the results of that testing. However, providing an opinion on internal control and compliance
over financial reporting will not be an objective of the audit and, therefore, no such opinion will
be expressed.
Other
We understand that your employees will prepare all confirmations we request and will locate
any documents or support for any other transactions we select for testing.
If you intend to publish or otherwise reproduce the financial statements and make reference to
our firm, you agree to provide us with printers’ proofs or masters for our review and approval
before printing. You also agree to provide us with a copy of the final reproduced material for
our approval before it is distributed.
Provisions of Engagement Administration, Timing and Fees
During the course of the engagement, we may communicate with you or your personnel via fax
or e-mail, and you should be aware that communication in those mediums contains a risk of
misdirected or intercepted communications.
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The timing of our audit will be scheduled for performance and completion as follows:
Begin
Complete
October 31st
Document internal control and preliminary tests
Observe physical inventories (if necessary)
n/a
January 1st
Mail confirmations
Perform year-end audit procedures
March/April
May
Issue audit report
Mike Brooks is the engagement partner for the audit services specified in this letter. His
responsibilities include supervising BrooksWatson & Co., PLLC’s services performed as part of
this engagement and signing or authorizing another qualified firm representative to sign the
audit report.
Our fees for the financial statement audits are all inclusive as follows:
Financial Statement Audit
Fiscal Year
City
2026
$29,000
2027
$30,160
2028
$31,350
Our fees for the uniform guidance audits are $5,500, including one major program (>$1,000,000)
and $1,750 for each additional major program, for each year.
We will notify you immediately of any circumstances we encounter that could significantly
affect this initial fee estimate. Whenever possible, we will attempt to use the City of Bunker Hill
Village, Texas’s personnel to assist in the preparation of schedules and analyses of accounts.
This effort could substantially reduce our time requirements and facilitate the timely conclusion
of the audit.
If it should become necessary for the City to request the auditor to perform additional work as a
result of the specific recommendations included in any report issued on this engagement, then
such additional work shall be performed only if agreed upon by the City and the firm. These
services shall be performed at the following rates: Partner - $200, Manager - $175, Senior - $150
Staff/Admin - $100.
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The invoice shall be rendered monthly based upon actual hours billed during the invoice
period. We will notify you immediately of any circumstances we encounter that could
significantly affect this initial fee estimate.
Other Matters
During the course of the engagement, we may communicate with you or your personnel via fax
or e-mail, and you should be aware that communication in those mediums contains a risk of
misdirected or intercepted communications.
Regarding the electronic dissemination of audited financial statements, including financial
statements published electronically on your Internet website, you understand that electronic
sites are a means to distribute information and, therefore, we are not required to read the
information contained in these sites or to consider the consistency of other information in the
electronic site with the original document.
Professional standards prohibit us from being the sole host and/or the sole storage for your
financial and non-financial data. As such, it is your responsibility to maintain your original data
and records and we cannot be responsible to maintain such original information. By signing this
engagement letter, you affirm that you have all the data and records required to make your
books and records complete.
The audit documentation for this engagement is the property of BrooksWatson & Company,
PLLC, and constitutes confidential information. However, we may be requested to make certain
audit documentation available to regulators and federal agencies and the U.S. Government
Accountability Office pursuant to authority given to it by law or regulation, or to peer
reviewers. If requested, access to such audit documentation will be provided under the
supervision of BrooksWatson & Company, PLLC’s personnel. Furthermore, upon request, we
may provide copies of selected audit documentation to these agencies and regulators. The
regulators and agencies may intend, or decide, to distribute the copies of information contained
therein to others, including other governmental agencies. We agree to retain our audit
documentation or work papers for a period of at least five years from the date of our report.
Further, we will be available during the year to consult with you on financial management and
accounting matters of a routine nature.
During the course of the audit, we may observe opportunities for economy in, or improved
controls over, your operations. We will bring such matters to the attention of the appropriate
level of management, either orally or in writing.
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We agree to retain our audit documentation or work papers for a period of at least five years
from the date of our report.
You agree to inform us of facts that may affect the financial statements of which you may
become aware during the period from the date of the auditor’s report to the date the financial
statements are issued.
At the conclusion of our audit engagement, we will communicate to City Council the following
significant findings from the audit:
•
•
•
•
•
•
•
•
•
Our view about the qualitative aspects of the entity’s significant accounting practices;
Significant difficulties, if any, encountered during the audit;
Uncorrected misstatements, other than those we believe are trivial, if any;
Disagreements with management, if any;
Other findings or issues, if any, arising from the audit that are, in our professional
judgment, significant and relevant to those charged with governance regarding their
oversight of the financial reporting process;
Material, corrected misstatements that were brought to the attention of management as a
result of our audit procedures;
Representations we requested from management;
Management’s consultations with other accountants, if any; and
Significant issues, if any, arising from the audit that were discussed, or the subject of
correspondence, with management.
In accordance with the requirements of Government Auditing Standards, we have attached a copy
of our latest external peer review report of our firm for your consideration and files.
Please sign and return the attached copy of this letter to indicate your acknowledgment of, and
agreement with, the arrangements for our audit of the financial statements compliance over
major federal award programs including our respective responsibilities.
We appreciate the opportunity to be your financial statement auditors and look forward to
working with you and your staff.
Respectfully,
BrooksWatson & Co.
14450 John F. Kennedy, Blvd | Ste 240
Houston, TX 77032
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RESPONSE:
This letter correctly sets forth our understanding.
The City of Bunker Hill Village, Texas
Acknowledged and agreed on behalf of the City of Bunker Hill Village, Texas by:
Management
Name: ___________________________________________________________________
City Administrator
Title: _____________________________________________________________________
September 15, 2026
Date: _____________________________________________________________________
Mayor or Council Representative
Name: ___________________________________________________________________
Mayor
Title: _____________________________________________________________________
September 15, 2026
Date: _____________________________________________________________________
12
__________________________________________________________________________________________
Report on the Firm’s System of Quality Control
March 31, 2025
To the Partners of Brooks Watson & Company, PLLC and the Peer Review Committee of the Texas Society of CPA’s.
We have reviewed the system of quality control for the accounting and auditing practice of Brooks Watson & Company,
PLLC (the firm) in effect for the year ended May 31, 2024. Our peer review was conducted in accordance with the Standards
for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified
Public Accountants (Standards).
A summary of the nature, objectives, scope, limitations of, and the procedures performed in a system review as described
in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an explanation of how
engagements identified as not performed or reported on in conformity with applicable professional standards, if any, are
evaluated by a peer reviewer to determine a peer review rating.
Firm’s Responsibility
The firm is responsible for designing and complying with a system of quality control to provide the firm with reasonable
assurance of performing and reporting in conformity with the requirements of applicable professional standards in all
material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not
performed or reported on in conformity with the requirements of applicable professional standards, when appropriate, and
for remediating weaknesses in its system of quality control, if any.
Peer Reviewer’s Responsibility
Our responsibility is to express an opinion on the design of and compliance with the firm’s system of quality control based
on our review.
Required Selections and Considerations
Engagements selected for review included engagements performed under Government Auditing Standards, including
compliance audits under the Single Audit Act and an audit of an employee benefit plan.
As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in
determining the nature and extent of our procedures.
Opinion
In our opinion, the system of quality control for the accounting and auditing practice of Brooks Watson & Company, PLLC
in effect for the year ended May 31, 2024, has been suitably designed and complied with to provide the firm with reasonable
assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms
can receive a rating of pass, pass with deficiency(ies), or fail. Brooks Watson & Company, PLLC has received a peer review
rating of pass.
Jason F. Clausen, P.C.
16650 15 Mile Rd., Fraser, MI 48026 www.jfclausenpc.cpa
City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
XV
Subject:
FY 2026 Budget Amendments No. 8 through 12
Exhibits:
Ordinance No. 26-678
Funding:
Fund Balance 2026
Presenter(s):
Susan Grass, Finance Director
Executive Summary
City staff is presenting a revised budget for Fiscal Year (FY) 2026 based on year-end projections for
City Council consideration and approval. Adopting a revised budget provides a more accurate
reflection of the City’s current financial position and ensures a more accurate depiction of the fund
balance as used in the preparation and adoption of the FY 2027 Budget.
In the past, Council amended the budget based on year-end actuals. Since the 2027 Budget makes
assumptions about the current year’s available fund balance for use in the 2026 budget, staff
recommends that Council approve a budget amendment based on current year-end projections to
ensure projected ending fund balance availability. As the end of the 2026 fiscal/ calendar year
approaches, line-item budgets will more accurately reflect expenditures/expenses that staff can rely
upon when making purchases. This will also help prepare for the annual audit.
Budget amendments 8 through 12 compare the FY 2026 Adopted Budget (that includes budget
amendments 1-7) to the FY 2026 year-end projections, including both revenues and
expenditures/expenses for all funds, to see the changes.
The end result will fall to the bottom line and increase or decrease fund balance in the current year.
The increase/decrease in fund balance will be as follows:
•
•
•
•
•
General Fund decrease fund balance $24,700.
Utility Fund decrease fund balance $35,000.
General Fund Construction Fund increase fund balance $320,000.
Utility Fund CIP decrease fund balance $50,000.
Beautification decrease fund balance $1,063.
Recommended Action
Staff recommends that the City Council approve Ordinance No. 26-678, amending the 2026 Adopted
Budget.
ORDINANCE NO. 26-678
AN ORDINANCE OF THE CITY OF BUNKER HILL VILLAGE, TEXAS,
ADOPTING AMENDMENT NOS. 8 THROUGH 12 TO THE ORIGINAL BUDGET
OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, FOR THE FISCAL YEAR
2026; PROVIDING DETAILED LINE-ITEM INCREASES OR DECREASES;
PROVIDING FOR SEVERABILITY; AND CONTAINING OTHER PROVISIONS
RELATING TO THE SUBJECT
*
*
*
*
*
WHEREAS, the City of Bunker Hill Village Budget for the Fiscal Year 2026 was adopted
within the time and in the manner required by State law; and
WHEREAS, the City Council finds and determines that the proposed change in the budget is
necessary; and
WHEREAS, the City Council finds and determines that the proposed change in the budget are
for municipal purposes, and that the amendment of the budget constitutes a matter of public
necessity requiring adoption of the amendment to the budget at this time; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BUNKER HILL
VILLAGE, TEXAS:
Section 1. The facts and matters set forth in the preamble of this Ordinance are found to be
true and correct.
Section 2. The City of Bunker Hill Village Budget for the fiscal year 2026 is hereby amended
by the adoption of “Amendment Nos. 8 through 12 to the Original Budget of the City of Bunker
Hill Village, Texas, for the Year 2026,” a copy of which is attached hereto. The “Amendment
Nos. 8 through 12 to the Original Budget of the City of Bunker Hill Village, Texas, for the Year
2026” shall be attached to and made a part of the Original Budget by the City Secretary and filed as
required by State law.
Section 3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the
application of the same to any person or circumstance shall for any reason be adjudged invalid or
held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate
this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or
unconstitutional; and the City Council of the City of Bunker Hill Village, Texas, declares that it
would have passed each and every part of the same notwithstanding the omission of any such part
thus declared to be invalid or unconstitutional, whether there be one or more parts.
PASSED, APPROVED, AND ADOPTED this 15th day of September, 2026.
______________________________
Keith Brown
Mayor
ATTEST:
_____________________________________
Mallory A. Pack
City Secretary
Page 1 of 3
City of Bunker Hill Village
Adopted 2026 Budget
General Fund
Account #
01 00-00-4010
01 00-00-4020
01 00-00-4120
01 00-00-4310
01 00-00-4920
Personnel
01 00-00-5110
01 00-00-5120
01 00-00-5210
01 00-00-5340
Public Safety
01 00-00-5602
Commodities
01 00-00-6491
Amendment No. 8
Description
Taxes - Current Year
Taxes - Prior Years
Sales Tax Revenue
Permits - Animal Licenses
Miscellaneous Income
TOTAL General Fund REVENUES
2026
2026
Adopted Budget Amendment No.8
7,134,878.00
7,144,878.00
30,000.00
15,000.00
348,000.00
350,000.00
5,000.00
6,000.00
110,000
210,300
7,627,878
7,726,178
Payroll Taxes - FICA Employer
Payroll Taxes - TWC
Retirement - TMRS Employer
Insurance - Medical
TOTAL Personnel
50,000
1,500
110,000
69,000
230,500
55,000
2,000
115,000
81,000
253,000
5,000
500
5,000
12,000
22,500
Police Department
TOTAL Public Safety
2,860,165
2,860,165
2,960,465
2,960,465
100,300
100,300
Janitor Supplies
TOTAL Commodities
TOTAL General Fund EXPENDITURES
Over (Under) Amendment
1,000
1,000
3,091,665
1,200
1,200
3,214,665
200
200
123,000
(24,700)
City of Bunker Hill Village
Adopted 2026 Budget
Uility Fund
Amendment No. 9
2026
Adopted Budget
2026
Amendment No.9
TOTAL Personnel
570,000
47,500
118,000
97,000
832,500
575,000
50,000
122,000
120,000
867,000
5,000
2,500
4,000
23,000
34,500
Water Well/Pumps
Water Lines
Water - Water Meters
Wastewater - Lines
TOTAL Maintenance
49,500
53,000
20,000
25,000
147,500
37,000
40,500
45,000
85,000
207,500
(12,500)
(12,500)
25,000
60,000
60,000
23,000
2,000,000
2,023,000
3,003,000
23,500
1,940,000
1,963,500
3,038,000
500
(60,000)
(59,500)
35,000
(35,000)
Account #
Utility Fund Expenses
Personnel
04
00-00-5010
04
00-00-5110
Wages
Payroll Taxes - FICA Employer
04
04
00-00-5210
00-00-5340
Retirement - TMRS Employer
Insurance - Medical
04
04
04
04
Maintenance
00-00-7520
00-00-7535
00-00-7540
00-00-7610
04
04
Change
10,000.00
(15,000.00)
2,000.00
1,000.00
100,300
98,300
Description
Contracted Services
00-00-7502
Professional Services - Accounting
00-00-8003
WW Treatment Fee
TOTAL Contract Services
TOTAL M&O UTILITY
Over (Under) Amendment
Page 2 of 3
Change
City of Bunker Hill Village
Adopted 2026 Budget
Construction Fund
Amendment No. 10
2026
2026
Adopted Budget Amendment No.10
Account #
Description
Capital Outlay
06-00-00-9184.15 Strey Ln Overlay
TOTAL Capital Outlay
320,000
320,000
City of Bunker Hill Village
Adopted 2026 Budget
Utility Construction Fund
Account #
Capital Outlay
07 00-00-9184.05
06
320,000
320,000
Amendment No. 11
2026
2026
Adopted Budget Amendment No.11
Description
WW#3 Emergency Power
Improvements
TOTAL Capital Outlay
-
City of Bunker Hill Village
Adopted 2026 Budget
Construction Fund
Account #
00-00-8832
-
Change
50,000
50,000
Change
(50,000)
(50,000)
Amendment No. 12
Description
Beautification
TOTAL Expenditures
2026
2026
Adopted Budget Amendment No.12
40,000
41,063
40,000
41,063
Page 3 of 3
Change
(1,063)
(1,063)
City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
XVI
Subject:
Drainage Improvements – Broken Bough Dr.
Exhibits:
Services Agreement
Funding:
Localized Drainage (Acct. # 06-9183.01)
$50,000.00
Presenter(s):
Elvin Hernandez, Public Works Director
Executive Summary
The City’s Five-Year Capital Improvement Plan (CIP) includes funding for localized drainage
improvements to enhance stormwater management, reduce flood risks, and optimize drainage
reliability through proper maintenance.
In response to resident concerns regarding drainage and ponding on reported streets, a topographical
feasibility survey was conducted to evaluate curb lines and drainage conditions to identify areas in
need of improvement. Following this survey work, staff requested and received a proposal from
Precision Infrastructure Management (PIM) for drainage improvements on Broken Bough.
The survey work identified 682 linear feet of Broken Bough in need of drainage repairs to mitigate
persistent street ponding. Using a specialized concrete-cutting process, PIM will reshape the existing
curb and gutter pans to restore positive water flow toward the storm drains near Knipp Road in an
effort to reduce street ponding and improve drainage along curb lines.
To obtain the best value and meet purchasing requirements, the use of interlocal cooperative
purchasing programs allows the City to leverage the purchasing potential and benefit from economies
of scale. All contracts are competitively bid and awarded in compliance with State procurement
requirements. After vetting multiple competitive contracts through various interlocal cooperative
purchasing programs and evaluating overall competitive pricing, staff recommends awarding a
contract to Precision Infrastructure Management in the amount of $50,000.00. The City previously
contracted with PIM in December 2025 for a limited-scope pilot program that successfully eliminated
significant street ponding and drainage issues at locations identified through resident reports.
The contract has been reviewed by the City Attorney.
Recommended Action
Staff recommends that the City Council approve a services agreement with Precision Infrastructure
Management in the amount of $50,000.00 for localized drainage improvements on Broken Bough Dr.
CITY OF BUNKER HILL VILLAGE, TEXAS
SERVICES AGREEMENT
THE STATE OF TEXAS
COUNTY OF HARRIS
§
§
§
Description of Services: Localized Drainage Improvements
This Agreement is made and entered into by the City of Bunker Hill Village, Texas (referred to
as the “City”), with an office at 11977 Memorial Drive, Houston, Texas, 77024, and PIM CS,
LLC d/b/a Precision Infrastructure Management (the “Company”), with an office at 25
Maryland Avenue, Annapolis, Maryland 21401. The City hereby engages the services of the
Company as an independent contractor for services described, upon the following terms and
conditions.
1.
SCOPE OF AGREEMENT
1.1.
The City hereby agrees to employ the Company and the Company agrees to perform
the necessary services as set forth in Exhibit A attached hereto and incorporated
herein for all purposes.
1.2.
In the event of a conflict among the terms of this Agreement and Exhibit A, the
terms set forth in this Agreement shall control.
1.3. The parties shall comply with Applicable Laws in performing their respective
obligations hereunder.
1.4. The Company shall perform the services set forth herein in accordance with the
provisions of this Agreement, exercising the degree of skill and care ordinarily
exercised by members of the Company’s profession in the geographic region.
2.
TERM OF AGREEMENT; TERMINATION
2.1.
This Agreement shall be effective upon proper execution by the City. The term of
this Agreement shall be until the work described herein has been completed or the
Agreement has been terminated by either party. Either party may terminate this
Agreement for any reason with thirty days (30) written notice to the other party.
2.2.
The City’s obligations under this Agreement shall not constitute a general
obligation of the City or indebtedness under the Constitution or laws of the State of
Texas. Nothing contained herein shall ever be construed so as to require the City to
create a sinking fund or to assess, levy and collect any tax to fund its obligations
under this Agreement.
3.
ENTIRE AGREEMENT
This Agreement represents the entire Agreement between the Company and the City and
no prior or contemporaneous oral or written agreements or representations shall be
City of Bunker Hill Village
Services Agreement
Page 2 of 8
construed to alter its terms. No additional terms shall become part of this Agreement
without the written consent of both parties and compliance with relevant state law. This
Agreement supersedes all other prior agreements either oral or in writing.
4.
ASSIGNMENT
The Company shall not assign or subcontract its obligations under this Agreement without
the prior written consent of the City, which consent shall not be unreasonably withheld;
however, such prior consent shall not be required for an assignment by the Company to a
parent, subsidiary, affiliate, or successor.
5.
COMPENSATION
For and in consideration of the services rendered by the Company pursuant to this
Agreement, the City shall pay the Company only for the actual work performed under the
Scope of Work, on the basis set forth in Exhibit A up to an amount not to exceed
$50,000.00.
6.
INDEMNITY AND LIABILITY
6.1.
DEFINITIONS
For the purpose of this section the following definitions apply:
a.
“City” shall mean all officers, agents, and employees of the City of Bunker
Hill Village.
b.
“Claims” shall mean all claims, liens, suits, demands, accusations,
allegations, assertions, complaints, petitions, proceedings and causes of
action of every kind and description brought for damages.
c.
“Company” includes the corporation, company, partnership, or other entity,
its owners, officers, and/or partners, and their agents, successors, and
assigns.
d.
“Company’s employees” shall mean any employees, officers, agents,
subcontractors, licensees, and invitees of Company.
e.
“Damages” shall mean each and every injury, wound, hurt, harm, fee,
damage, cost, expense, outlay, expenditure, or loss of any and every nature,
including but not limited to:
i.
injury or damage to any property or right
ii.
injury, damage, or death to any person or entity
iii.
attorneys’ fees, witness fees, expert witness fees and expenses,
iv.
any settlement amounts; and
v.
all other costs and expenses of litigation
f.
“Premise Defects” shall mean any defect, real or alleged, which now exists,
or which may hereafter arise upon the premises.
6.2.
INDEMNITY
COMPANY AGREES TO INDEMNIFY, HOLD HARMLESS, AND
DEFEND THE CITY FROM AND AGAINST LIABILITY FOR ANY
THIRD-PARTY CLAIMS FOR BODILY INJURY, WRONGFUL DEATH,
OR PROPERTY DAMAGES TO THE EXTENT ARISING OUT OF THE
City of Bunker Hill Village
Services Agreement
Page 3 of 8
COMPANY’S NEGLIGENT WORK AND ACTIVITIES CONDUCTED IN
CONNECTION WITH THIS AGREEMENT.
COMPANY IS AN INDEPENDENT CONTRACTOR AND IS NOT, WITH
RESPECT TO ITS ACTS OR OMISSIONS, AN AGENT OR EMPLOYEE
OF THE CITY.
COMPANY MUST AT ALL TIMES EXERCISE REASONABLE
PRECAUTIONS ON BEHALF OF, AND BE SOLELY RESPONSIBLE FOR,
THE SAFETY OF COMPANY’S EMPLOYEES WHILE IN THE VICINITY
WHERE THE WORK IS BEING DONE. THE CITY IS NOT LIABLE OR
RESPONSIBLE FOR THE NEGLIGENCE OR INTENTIONAL ACTS OR
OMISSIONS OF COMPANY OR COMPANY’S EMPLOYEES.
THE CITY ASSUMES NO RESPONSIBILITY OR LIABILITY FOR
DAMAGES
WHICH
ARE
DIRECTLY
OR
INDIRECTLY
ATTRIBUTABLE TO PREMISE DEFECTS.
7.
6.3.
LIMIT OF LIABILITY
In the event that claims(s) raised by the City against the Company on account of
this Agreement, or on account of the Services performed hereunder is/are covered
under the Company’s insurance policies required of hereunder, the Company shall
not be responsible to the City for any loss, damage or liability beyond the amounts
contractually required hereunder and actually paid pursuant to the limits and
conditions of such insurance policies. With respect to any causes of action and/or
claims raised against the Company by the City that are not covered by the insurance
policies required hereunder, the Company’s liability to the City shall not exceed an
aggregate amount equal to twice the compensation paid to the Company by the City
under this Agreement in the year in which such cause of action and/or claim is
raised.
6.4.
WAIVER OF DAMAGES
Notwithstanding any provision to the contrary contained in this Agreement, in no
event shall either party be liable, either directly or indirectly, for any special,
punitive, indirect and/or consequential damages, including damages attributable to
loss of use, loss of income or loss of profit even if such party has been advised of
the possibility of such damages.
INSURANCE
7.1.
AMOUNTS OF INSURANCE
The Company agrees to provide and to maintain the following types and amounts
of insurance, for the term of this Contract:
TYPE
(a) Workers Compensation
Employer’s Liability
(b) Commercial (Public)
AMOUNT
(where required – Statutory by State Law)
$100,000 per occurrence
Liability, including but not limited to:
City of Bunker Hill Village
Services Agreement
Page 4 of 8
a.
b.
c.
d.
e.
Premises/ Operations
Combined Single Limit
Independent Contractors
Personal Injury
Products/Completed Operations
Contractual Liability (insuring above indemnity provisions)
All insured at combined single limits for bodily injury and property damage at $500,000
per occurrence.
(c) Comprehensive Automobile Liability, in include coverage for:
a. Owned/Leased Automobiles
b. Non-owned Automobiles
c. Hired Cars
All insured at combined single limits for bodily injury and property damage for $500,000
per occurrence.
7.2.
OTHER INSURANCE REQUIREMENTS
The Company understands that it is its sole responsibility to provide the required
Certificates.
Insurance required herein shall be issued by a company or companies of sound and
adequate financial responsibility and authorized to do business in the State of
Texas. All policies shall be subject to examination and approval by the City
Attorney’s Office for their adequacy as to form, content, form of protection, and
providing company.
Insurance required by this Contract for the City as additional insured shall be
primary insurance and not contributing with any other insurance available to the
City, under any third party liability policy.
The Company further agrees that with respect to the above required liability
insurances, the City shall:
a.
Be named as an additional insured;
b.
Be provided with a waiver of subrogation, in favor of the City,
c.
Br provided with 30 days advance written notice of cancellation,
nonrenewal, or reduction in coverage (all “endeavor to” and similar
language of reservation stricken from cancellation section of certificate);
and
d.
Prior to execution of this Agreement, be provided through the office of the
City Attorney with their original Certificate of Insurance evidencing the
above requirement.
The insurance requirements set out in this section are independent from all other
obligations of the Company under this Agreement and apply whether or not
required by any other provision of this Agreement.
City of Bunker Hill Village
Services Agreement
Page 5 of 8
8.
PAYMENT AND PERFORMANCE
Payment for services described in this Agreement will be made in accordance with the
Texas Prompt Payment Act, Chapter 2251 of the Texas Government Code, or as
subsequently amended.
9.
COMPANY CERTIFICATIONS
The Company certifies that neither it, nor any of its agents or employees, have or will offer
or accept gifts or anything of value, or enter into any business arrangement, with any
employee, official, or agent of the City.
The Company certifies, pursuant to Texas Government Code Chapter 2271, that it does not
boycott Israel and will not boycott Israel during the term of this Agreement. The Company
further certifies, pursuant to Texas Government Code Chapter 2252, Subchapter F, that it
does not engage in business with Iran, Sudan, or a foreign terrorist organization as may be
designated by the United States Secretary of State pursuant to his authorization in 8 U.S.C.
Section 1189.
In accordance with Chapter 2274 of the Texas Government Code, Company covenants that
it: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association, and (2) will not discriminate during the term of
this contract against a firearm entity or firearm trade associations.
10.
NO WAIVER OF IMMUNITY
The City does not waive any statutory or common law right to sovereign immunity by
virtue of the execution of this Agreement.
11.
NOTICES
Any written notice provided under this Agreement or required by law shall be deemed to
have been given and received on the next day after such notice has been deposited by
Registered or Certified Mail with sufficient postage affixed thereto and addressed to the
other party to the Agreement; provided, that this shall not prevent the giving of actual notice
in any manner.
Notice to the City may be sent to the following addresses:
City of Bunker Hill Village, Texas
11977 Memorial Drive
Houston, Texas 77024
Attn: City Administrator
Notice to the Company may be sent to the following addresses:
PIM CS, LLC d/b/a Precision Infrastructure Management
25 Maryland Avenue
Annapolis, Maryland 21401
City of Bunker Hill Village
Services Agreement
Page 6 of 8
12.
INDEPENDENT CONTRACTOR
The relationship of the Company to the City is that of independent contractor for all
purposes under this Agreement. This Agreement is not intended to create, and shall not be
construed as creating, between the Company and the City, the relationship of principal and
agent, joint venturers, co-partners or any other similar relationship, the existence of which
is hereby expressly denied.
13.
FORCE MAJEURE
Any event of Force Majeure that directly or indirectly causes a party to be unable to
perform its obligations under this Agreement shall not be deemed a breach of this
Agreement. The occurrence of such event shall suspend the obligations of the affected
party for only so long as the impact of such event continues. The obligation to pay amounts
due and owing shall not be suspended by such event. The party affected will use
commercially reasonable efforts to mitigate the effect of the event. “Force Majeure” means
any act, event or condition to the extent that it adversely affects the cost or the ability of a
party to perform its obligations in accordance with the terms of this Agreement if such act,
event or condition, in light of any circumstances that should have been known or
reasonably believed to have existed at the time, is beyond the reasonable control and is not
a result of the willful or negligent act, error or omission or failure to exercise reasonable
diligence on the part of the party so affected. Force Majeure includes but is not limited to:
(a) acts of God; (b) flood, fire, earthquake, hurricane or explosion; (c) war, invasion,
hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest;
(d) government order or law; (e) actions, embargoes or blockades in effect on or after the
date of this Contract; (f) action by any governmental authority; (g) national or regional
emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances,
other than those involving the affected parties employees; (i) shortage of adequate power
or transportation facilities.
14.
WAIVER
The failure on the part of either party to enforce its rights as to any provision of this
Agreement shall not be construed as a waiver of its rights to enforce such provisions in the
future.
City of Bunker Hill Village
Services Agreement
Page 7 of 8
AGREED to and ACCEPTED this 15th day of September, 2026.
City of Bunker Hill Village, Texas
_______________________________
Keith Brown
Mayor
ATTEST:
_____________________________________
Mallory A. Pack
City Secretary
Vendor: PIM CS, LLC
d/b/a Precision Infrastructure Management
_____________________________________
Signature
_____________________________________
Print Name
_____________________________________
Title
_____________________________________
Date
City of Bunker Hill Village
Services Agreement
Page 8 of 8
EXHIBIT A
FIX PONDING. REDUCE RISK. PROTECT ASSETS.
PROJECT
PROPOSAL
Prepared for the
Casey Penland,
City of Bunker Hill Village, TX
Regional Manager
August 2026
c: (336) 870-5602
[email protected]
ESTIMATE AND
Casey Penland, Regional Manager
PROPOSAL
PIM CPKM26-233-01
c: (336) 870-5602
EXECUTIVE SUMMARY
Precision Flowline provides a cost-effective,
patented solution for eliminating ponding
issues that degrade infrastructure, create
accessibility
challenges, and increase
liability risks. Our proprietary ponding
mitigation method reduces standing water by
90 – 95%, extending asset life without the
need
for
costly
demolition
or
full
reconstruction.
At the request of Bunker Hill Village
Precision Infrastructure Management (PIM)
conducted
a
topographical
feasibility
analysis using survey-grade equipment and
in-house ponding modeling. Our analysis
identified
two sites suitable for our
mitigation process. The infrastructure is in
good structural condition, making these
locations ideal candidates for repair using
our patented technique.
ESTIMATE AND
Key Benefits of This Solution
•
Cost Savings: Estimated $52,300 savings compared to
traditional repaving.
•
Minimal Disruption: Repairs can be completed in 8
workdays, keeping streets and intersections open
without heavy equipment.
•
Sustainability Impact: Reduces waste and carbon
emissions by avoiding demolition and unnecessary
material replacement.
•
Liability Reduction: Improved accessibility and drainage
reduce risk exposure for pedestrians and vehicles.
•
Streamlined Procurement: Sole Source Verification
Letter or TIPS Cooperative Piggyback Contract Available
PROPOSAL
PIM CPKM25-233-01
Blue: Feasible
Casey Penland, Regional Manager
[email protected]
c: (336) 870-5602
SITE 1: Broken Bough Pt 1
Repairs will begin at station D1
Repairs will end at station D
Driveway may require a bevel
Driveway may require a bevel
Driveway may require a bevel
GRAPH
Max Material Removed: 2.875”
Repaired Topography
The feasibility analysis above covers Stations 41–300. As shown in the photos above,
the proposed repairs will begin at Station D1 (300) and end at Station D (40).
The Flowline crosses the driveways at 11903, 11907, 11911, and 11915. More than 1 inch of
material will be removed at these driveway transitions, requiring the driveways to be
beveled to maintain a finished reveal between ½ and 1 inch.
During the previous project, Precision Flowline restored approximately 80 LF from
the catch basin near Knipp Rd. to Station D1, in front of 11903. The proposed
Flowline restoration will connect directly to these existing repairs, creating a
continuous drainage path.
SITE 2: Broken Bough Pt 2
Repairs will begin at station
X15 right before the driveway
at address 11914
Repairs will end at station O1
GRAPH
Max Material Removed: 1.25”
Repaired Topography
The feasibility graph above represents only the proposed repairs in front of
addresses 11914 and 11910.
These repairs will improve drainage at these locations but will not address the
larger ponding issue along this section of the street. To fully mitigate the ponding
in this area, the Flowline would need to be extended approximately 345 additional
LF all the way to the catch basin near Knipp Road.
Based on the amount of material being removed at the driveway transitions, PIM
does not anticipate that driveway beveling will be required.
ESTIMATED SAVINGS
Compared to traditional methods (asphalt repaving), PIM estimates Bunker Hill
Village will save approximately $52,300 if it elects to use the “Full Mitigation”
model from PIM’s patented ponding mitigation process.
“All-In Full Replacement Cost” represents the estimated cost to correct each site
using conventional municipal methods for asphalt roadways, which typically involve
full-width milling and resurfacing rather than localized surface correction, along with
curb and gutter reconstruction where present. The estimate includes milling and
asphalt replacement over a continuous pavement section, pavement tie-ins,
driveway and ADA ramp reconstruction where impacted, and—at locations without
nearby drainage points—potential installation of drainage structures or stormwater
tie-ins. Costs also reflect mobilization, staging, and traffic control typically required
for milling and paving operations, particularly on narrow or high-traffic streets. This
baseline reflects the practical, all-in cost of full roadway restoration using standard
Bunker Hill Village construction practices, rather than a targeted repair approach.
PRICING
The total project cost will be structured as a Not-to-Exceed (NTE) amount of
$50,000.
PROJECT SCHEDULE & DURATION
When scheduled, we estimate the ponding alterations will require approximately 8
working days, with the note that wet weather days may delay our operations. If
Flowline is required to halt work due to circumstances outside of its control,
including but not limited to delays caused by the Customer, property access issues,
parked cars blocking access, third-party interventions, permitting or regulatory
disputes, or any other unforeseen interruptions not attributable to Flowline, the
Customer agrees to compensate Flowline for downtime at a rate of $250 per hour
per crew. Time will be calculated in one-hour increments, beginning from the
moment work is stopped until Flowline is authorized and able to resume operations.
If work cannot resume within a reasonable timeframe, Flowline reserves the right to
demobilize, and additional remobilization fees may apply. By accepting this proposal,
the Customer acknowledges this policy and agrees to these terms.
SAFETY
PIM has a nearly flawless safety record; we use OSHA approved equipment, certify all
employees who work directly on sidewalk condition studies, and have outstanding
safety practices for both employees and the public who may be using the walkways
and facilities where we are working. We have worked in dense urban, high
pedestrian traffic areas, universities as well as residential neighborhoods and historic
districts to complete condition assessments without incident. Our clients often
receive unsolicited compliments for the work we are performing for them.
INSURANCE & INCORPORATION
PIM is a corporation registered in the state of Delaware with a Certificate of Authority
to operate in North Carolina, Virginia, West Virginia, District of Columbia,
Pennsylvania, and New York. Proof of liability, workers compensation, and auto
insurance will be provided as requested. PIM CS, LLC is the legal entity name for
contracting purposes.
CONFIDENTIALITY
This copyrighted material is presented by PIM to the City of Bunker Hill Village for
the purpose of evaluating an offer to provide ADA transition-related products and
services. These literary, graphic, and pictorial works may not be reproduced or
retransmitted in any form and the information presented in this proposal may not
be disseminated without express written consent.
PROJECT INITIATION
When advised of acceptance of this proposal, PIM will assign an operations Manager
for the ponding cuts who will conduct a kick-off and/or organizational meeting
with the project manager assigned by the City of Bunker Hill Village. During
this meeting we will discuss:
•
•
•
•
•
•
Project schedule and work-days
Special scheduling requests
Reporting on progress
General specifications
Contact information
Additional City of Bunker Hill Village requirements
REPAIR SPECIFICATIONS
1. Measurements will be taken of every ponding point inside the estimated
project area:
a. Height1 – the original height of each ponding point location
b. Height2 – the modified height of each ponding point location
c. Length – the total linear feet distance of measured original ponding
locations
d. Full Address Location
2. Gutter pan sites will be repaired from the full length of the gutter (full edgeto-edge repair);
3. Gutter pans will be repaired at a uniform slope to reduce ponding
4. Debris from repaired areas will be collected and removed;
5. A dust abatement system will be used during all repair operations;
6. The repaired area will be smooth and uniform with a coefficient of friction
exceeding OSHA requirements for public walkways if applicable;
7. A detailed, auditable invoice will be presented for every repair site.
WARRANTY
PIM CS, LLC. Guarantees its work:
1. All repairs will have a zero point of differential in height with the adjacent
gutter pan.
2. Repairs will affect only the panels causing the ponding; adjacent panels or
immovable objects will be unaffected.
3. All repairs will have a smooth finish with the possibility of some exposed
aggregate.
4. The repaired surface will exceed OSHA requirements for friction on public
walkways where applicable.
5. Ponding areas will be reduced as a result of the changes in topographical
ponding points.
TRAFFIC CONTROL
Some sites may require traffic control of varying degrees depending on the size and scope
of the site. We can provide full-size cones and signage, but any additional cones, signage,
flaggers or other personnel will need to be provided for the sites that require them either
by the City of Bunker Hill Village or by a reputable third-party traffic control vendor. If a
third-party vendor is chosen, the price of that traffic control will be added to the pricing
of the project. Please note below whether the City of Bunker Hill Village will be providing
traffic control or if an outside vendor needs to be contacted and scheduled. If there is a
vendor that you recommend, please note their name and contact information as well.
___________________________________________________________________________________________
___________________________________________________________________________________________
Estimated Natural Resources Saved:
o approximately 45 - 48 tons of waste concrete and asphalt from removal and
landfills
(682 cubic feet of concrete at an average weight of 132 to 140 lbs per cubic
foot)
o approximately the same amount of materials and resources to replace the
concrete that was removed
Estimated Fossil Fuels Saved: 77 gallons
o hauling equipment to and from the site to remove sidewalks
o operating backhoe equipment to break up and remove concrete
o round trip transportation of 45 - 48 tons of debris to the landfill
o round trip transportation of new materials to replace the removed
sidewalks
Estimated Greenhouse Gas Emissions Avoided: 6.76 Metric Tons C0₂
Our clients often wonder what reducing carbon dioxide (C0₂) emissions from
repairing sidewalks means in everyday terms – instead of demolishing and
replacing them. We have taken the parameters from your project and used
the Greenhouse Gas Equivalencies Calculator (provided by the US
Environmental Protection Agency) to help understand just that. For this
project, an estimated 6.76 Metric Tons of C0₂ – Carbon Dioxide orC0₂
equivalent gases will not be produced.
DEBRIS DISPOSAL
If the City of Bunker Hill Village owns a location for disposing of asphalt and
concrete debris that you would like us to utilize, please note its address below. If the
City of Bunker Hill Village does not have a debris disposal site or would prefer that
we do not use the city owned site, please let us know so that we may make the
proper arrangements. The cost of debris disposal will be added to the total cost
of the project.
____________________________________________________________________________________
____________________________________________________________________________________
PROJECT ACCEPTANCE
Email: [email protected]
or Fax to: (800) 734-8891
Upon receipt of this signed acceptance or Purchase Order, PIM will schedule Precision Flowline
repairs approved by the Village of Bunker Hill Village. Table 1 shows the price of Full Mitigation. Please
mark each site that you would like repaired with an ‘X’ in the far-right column of the table.
If your organization utilizes a vendor registration or management system that requires our
enrollment, please provide all relevant links and documentation prior to proposal acceptance. If such
requirements are not disclosed prior to execution of this agreement, we cannot be held responsible
for delays in enrollment or additional administrative obligations that may affect timely payment.
Unless otherwise agreed in writing, payment is due upon receipt of invoice. Any undisclosed postcontract registration or approval processes shall not serve as a valid basis to delay or withhold
payment.
The total project cost will be structured as a Not-to-Exceed (NTE) amount of
$50,000.
Keith Brown
Approved By: _____________________________________________________________________________
Title:
Mayor, City of Bunker Hill Village
______________________________________________________________________________
Signature:
______________________________________________________________________________
Phone:
713-467-9762
______________________________________________________________________________
Email:
[email protected]
______________________________________________________________________________
Notes:
TERMS AND CONDITIONS
1. PIM CS, LLC, d/b/a Precision Infrastructure Management (“PIM”), provides the proposal subject to the
terms and conditions set forth in herein (the “Terms”). Acceptance of PIM’s proposal by the customer (the
“customer” or “you”) constitutes the agreement by customer to engage PIM in accordance with such
proposal and these Terms. Acceptance of PIM’s proposal will occur by the customer providing a purchase
order to PIM in respect of the proposed services or by click-through or similar agreement by the parties.
PIM will provide ponding mitigation services based on the customer's approved specifications as set forth
in the proposal attached to these Terms. These services are designed to address specific service areas
identified by the customer. PIM makes no guarantees that the entire property, or any area other than such
specific service areas, has been inspected or that all potential ponding issues have been addressed. It is
the customer’s responsibility to notify PIM of any specific areas of concern.
2. PIM endeavors to perform ponding mitigation services in a professional and workmanlike manner based
on the proposal.
3. While our services are intended to mitigate ponding, natural and man-made factors, including but not
limited to heavy rainfall, water saturation, shifts in the ground, or changes in nearby drainage systems,
may cause ponding to reappear, and we cannot guarantee that ponds will not reappear after our services
are completed. These factors are beyond our control, and PIM is not liable for any claims, losses or
damages related to or arising from the occurrence or reoccurrence of ponding or the condition of the
property. In the course of performing ponding mitigation services, PIM may encounter flaws or defects
within the concrete or asphalt that are not visible or detectable prior to cutting. Such flaws, while
uncommon, may include air pockets, voids, or weak points resulting from how the concrete was originally
poured. These defects can impact the structural integrity of the concrete and, in some cases, may cause
chipping, spalling, or unexpected breakage when cutting occurs. PIM technicians will use commercially
reasonable efforts to achieve an aesthetically pleasing result; however, PIM cannot guarantee a flawless
appearance or the structural integrity of any area affected by such pre-existing defects. By accepting this
proposal, the Customer acknowledges and accepts that PIM is not responsible for the presence of such
flaws, nor is PIM liable for any associated costs or obligations to repair or replace affected areas.
4. If PIM is required to halt work due to circumstances outside of its control, including but not limited to
delays caused by the Customer, property access issues, third-party interventions, permitting or regulatory
disputes, or any other unforeseen interruptions not attributable to PIM, the Customer agrees to
compensate PIM for downtime at a rate of $250 per hour per crew. Time will be calculated in one-hour
increments, beginning from the moment work is stopped until PIM is authorized and able to resume
operations. If work cannot resume within a reasonable timeframe, PIM reserves the right to demobilize,
and additional remobilization fees may apply. By accepting this proposal, the Customer acknowledges this
policy and agrees to these terms.
5. The customer shall (a) cooperate with PIM in all matters relating to the services and provide access to the
customer's premises and other properties may be reasonably requested by PIM for purposes of
performing the services, (b) provide permits, approvals, authorizations or decisions that are reasonably
necessary for PIM to perform the services and (c) provide such materials or information as PIM may
reasonably request to carry out the services. The customer is responsible for ensuring that PIM has full
access to the service area and arranging traffic control, or the customer may engage PIM or its contractors
to arrange traffic control. If vehicles or other items prevent access to the service area to be mitigated, PIM
will not be responsible for incomplete work or any issues resulting from service areas PIM was unable to
access.
6. It is the customer’s responsibility to maintain the mitigated areas after PIM completes the work. Regular
maintenance, including inspection and upkeep of drainage systems and surrounding landscapes, is
essential to prevent the reappearance of ponding. PIM shall not be held responsible for any damages or
liability arising from the customer's failure to maintain the site post-mitigation.
7. EXCEPT FOR THE WARRANTY SET FORTH IN SECTION 2 ABOVE, PIM MAKES NO WARRANTY WHATSOEVER
WITH RESPECT TO THE SERVICES, INCLUDING ANY (A) WARRANTY OF MERCHANTABILITY, (B) WARRANTY
OF FITNESS FOR A PARTICULAR PURPOSE, (C) WARRANTY OF TITLE; OR (D) WARRANTY AGAINST
INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS OF A THIRD PARTY, WHETHER EXPRESS OR IMPLIED
BY LAW, COURSE OF DEALING, COURSE OF PERFORMANCE, USAGE OF TRADE OR OTHERWISE.
8. IN NO EVENT SHALL PIM BE LIABLE TO CUSTOMER OR TO ANY THIRD PARTY FOR ANY CONSEQUENTIAL,
INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL OR PUNITIVE DAMAGES OR LOSS OF USE, REVENUE OR
PROFIT, WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR
OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGES WERE FORESEEABLE AND WHETHER OR NOT
PIM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL PIM’S AGGREGATE
LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS, WHETHER ARISING OUT OF OR RELATED TO
BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EXCEED THE AGGREGATE
AMOUNT PAID OR PAYABLE TO PIM PURSUANT TO THE PROPOSAL.
9. No guarantee can be made that any of the timelines, estimates, projections, forecasts, business plans and
other forward-looking information contained in the proposal will be achieved, and none of PIM or its
affiliates or their respective representatives shall have or be subject to any liability or other obligation of
any kind or nature to the customer or any person resulting from any timelines, estimates, projections,
forecasts, business plans or other forward-looking information provided or made available to the customer
or its representatives.
10. PIM is an equal opportunity employer. PIM does not discriminate on the basis of race, color, religion
(creed), gender, gender identity, gender expression, age, national origin (ancestry), disability, marital
status, sexual orientation, or military or veteran status, in its employment activities or operations. PIM is
committed to providing a safe environment for all its employees free from discrimination on any ground
and from harassment at work including sexual harassment. PIM will treat all incidents seriously and
promptly investigate all allegations of discrimination and harassment. All PIM personnel, contractors and
customers are instructed to inform the PIM manager of any allegations of discrimination or harassment,
and any person found to have sexually harassed another will face disciplinary action, up to and including
termination. All complaints of harassment and discrimination will be taken seriously and treated with
respect and in confidence. No one will be retaliated against for making such a complaint. Sexual
harassment is unwelcome conduct of a sexual nature which makes a person feel offended, humiliated,
and/or intimidated. It includes situations where a person is asked to engage in sexual activity as a
condition of that person’s employment, as well as situations which create an environment that is hostile,
intimidating, or humiliating for the recipient. Sexual harassment may involve one or more incidents, and
actions constituting harassment may be physical, verbal, or non-verbal.
11. In accepting any portion of this proposal, if you certify that a job or project is not subject to prevailing
wage, and it is later determined to be a prevailing wage job, there will be a 30% upcharge or the calculated
additional cost of the wages, whichever is greater. In addition, you will be responsible to reimbursement
of any of PIM’s actual costs due to the prevailing wage job determination, including but not limited to the
attorneys’ fees incurred by PIM in connection therewith.
12. Although drawn by PIM, if you agree to this proposal, you agree that – in the event of any dispute over
the meaning or application of the proposal or these Terms – be interpreted fairly and reasonably and
neither more strongly for nor against either Party.
13. PIM catalogues only those ADA barriers specifically requested by the customer. PIM makes no guarantee
or representation that all ADA barriers have been catalogued after the service is completed. Also, it is
recognized that after completion of the service, ADA barriers may and frequently do continue to appear
naturally over time due to roots, water, freezing, pipes, and other natural or man-made causes. PIM is not
responsible for movement or changes in the sidewalks and is not liable for any related claims, losses,
damages, or liabilities pertaining thereto.
14. PIM shall not be liable or responsible to the customer, or be deemed to have defaulted under or breached
these Terms, for any failure or delay in fulfilling or performing any of the services when and to the extent
such failure or delay is caused by or results from acts beyond PIM’s control, including but not limited to,
(a) acts of God, (b) flood, hurricane , storm, fire, earthquake, explosion, pandemic or epidemic (c) war,
invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest (d)
government order, law, or action, (e) embargoes or blockades, (f) national or regional emergency,
(g) strikes, labor stoppages, or slowdowns or other industrial disturbances and (h) telecommunication
breakdowns, power outages or shortages, lack of warehouse or storage space, inadequate transportation
services or inability or delay in obtaining supplies of adequate or suitable materials.
15. Pricing is valid for 90 days from when PIM sends this proposal, and is based on the volume of work
represented in the proposal.
16. The customer shall pay PIM the full amount of each invoice within 30 days of receipt, unless otherwise
specified in the invoice, and any late payments may be subject to interest at the prime rate plus 2%. Also,
payment of PIM’s invoice(s) will be deemed to mean that you have inspected PIM’s work and that it was
performed to your satisfaction.
17. By acceptance of PIM’s proposal, you attest that you have read the proposal and these Terms, understand
them completely, and agree to them. You confirm that you are duly authorized to agree to these Terms on
behalf of the customer. You authorize PIM to complete the work detailed in this proposal in accordance
with PIM’s schedule and pricing.
18. The Terms shall be governed by and construed in accordance with the laws of the Commonwealth of
Virginia, without regard to the principles or rules of conflict of laws. The undersigned parties hereby agree
that any dispute, action or proceeding arising out of these Terms shall be brought exclusively in any state
or federal court located in Arlington, Virginia.
City of Bunker Hill Village
City Council
Agenda Request
Agenda Date:
September 15, 2026
Agenda Item:
XVII
Subject:
Annual Tree Plantings
Exhibits:
Services Agreement
Funding:
Offsite Tree Program (Acct. #17-00-00-8752)
$87,591.44
Presenter(s):
Elvin Hernandez, Public Works Director
Executive Summary
The purpose of the City’s Tree Ordinance, adopted by City Council on February 20, 1996, is to
preserve and enhance the desirability of the City through thoughtful site planning, the preservation
and protection of trees, tree replacement, and the enhancement of the City’s urban tree canopy. The
ordinance recognizes that trees are an important component of the City’s character and contribute to
the long-term quality, appearance, and desirability of the community.
The City upholds the objectives of the Tree Ordinance through the annual tree planting program. As
part of the City’s ongoing commitment to maintaining and enhancing the tree canopy, this year’s
planting initiative will include the planting and establishment of 47 specimen-grade trees along Knipp
Road and Strey Lane. Trees will be 100-gallon, an increase in size from 65-gallon trees previously
planted. This project will also include the installation of dedicated permanent irrigation, as well as the
delivery, planting, mulching, and ring construction for 35 Eagleston Hollies, nine (9) Live Oaks, two
(2) Cedar Elms, and one (1) Red Maple.
Following a competitive solicitation and evaluation process, staff recommends awarding a contract to
BrightView Landscape in the amount of $87,591.44 to complete annual tree planting at identified
locations throughout the City. Planting will occur in late September or early October to take advantage
of favorable fall weather conditions that support planting and root development.
Funding for this work is included in the Off-Site Tree Fund, which accounts for revenues and
expenditures related to compliance with the City’s Tree Ordinance. This fund was established as an
alternative for development activities to ensure the minimum amount of tree density in the City is
maintained when a resident chooses not to plant on their lot. When required trees cannot be planted
on private property, participants may contribute to fund tree planting in the City right-of-way (ROW),
in compliance with the tree ordinance.
The contract has been reviewed by the City Attorney.
Recommended Action
Staff recommends that the City Council approve a services agreement with BrightView Landscape
Services in the amount of $87,591.44 for annual tree planting.
CITY OF BUNKER HILL VILLAGE, TEXAS
SERVICES AGREEMENT
THE STATE OF TEXAS
COUNTY OF HARRIS
§
§
§
Description of Services: Annual Tree Planting
This Agreement is made and entered into by the City of Bunker Hill Village, Texas (referred to
as the “City”), with an office at 11977 Memorial Drive, Houston, Texas, 77024, and BrightView
Landscape LLC (the “Company”), with an office at 1461 W. 1st Street, Prosper, Texas 75078.
The City hereby engages the services of the Company as an independent contractor for services
described, upon the following terms and conditions.
1.
SCOPE OF AGREEMENT
1.1.
The City hereby agrees to employ the Company and the Company agrees to perform
the necessary services as set forth in Exhibit A attached hereto and incorporated
herein for all purposes.
1.2.
In the event of a conflict among the terms of this Agreement and Exhibit A, the
terms set forth in this Agreement shall control.
1.3.
The parties shall comply with Applicable Laws in performing their respective
obligations hereunder.
1.4.
The Company shall perform the services set forth herein in accordance with the
provisions of this Agreement, exercising the degree of skill and care ordinarily
exercised by members of the Company’s profession in the geographic region.
2.
TERM OF AGREEMENT; TERMINATION
2.1.
This Agreement shall be effective upon proper execution by the City. The term of
this Agreement shall be until the work described herein has been completed or the
Agreement has been terminated by either party. Either party may terminate this
Agreement for any reason with thirty days (30) written notice to the other party.
2.2.
The City’s obligations under this Agreement shall not constitute a general
obligation of the City or indebtedness under the Constitution or laws of the State of
Texas. Nothing contained herein shall ever be construed so as to require the City to
create a sinking fund or to assess, levy and collect any tax to fund its obligations
under this Agreement.
3.
ENTIRE AGREEMENT
This Agreement represents the entire Agreement between the Company and the City and
no prior or contemporaneous oral or written agreements or representations shall be
construed to alter its terms. No additional terms shall become part of this Agreement
City of Bunker Hill Village
Services Agreement
Page 2 of 8
without the written consent of both parties and compliance with relevant state law. This
Agreement supersedes all other prior agreements either oral or in writing.
4.
ASSIGNMENT
The Company shall not assign or subcontract its obligations under this Agreement without
the prior written consent of the City, which consent shall not be unreasonably withheld;
however, such prior consent shall not be required for an assignment by the Company to a
parent, subsidiary, affiliate, or successor.
5.
COMPENSATION
For and in consideration of the services rendered by the Company pursuant to this
Agreement, the City shall pay the Company only for the actual work performed under the
Scope of Work, on the basis set forth in Exhibit “A” up to an amount not to exceed
$87,591.44
6.
INDEMNITY AND LIABILITY
6.1.
DEFINITIONS
For the purpose of this section the following definitions apply:
a.
“City” shall mean all officers, agents, and employees of the City of Bunker
Hill Village.
b.
“Claims” shall mean all claims, liens, suits, demands, accusations,
allegations, assertions, complaints, petitions, proceedings and causes of
action of every kind and description brought for damages.
c.
“Company” includes the corporation, company, partnership, or other entity,
its owners, officers, and/or partners, and their agents, successors, and
assigns.
d.
“Company’s employees” shall mean any employees, officers, agents,
subcontractors, licensees, and invitees of Company.
e.
“Damages” shall mean each and every injury, wound, hurt, harm, fee,
damage, cost, expense, outlay, expenditure, or loss of any and every nature,
including but not limited to:
i.
injury or damage to any property or right
ii.
injury, damage, or death to any person or entity
iii.
attorneys’ fees, witness fees, expert witness fees and expenses,
iv.
any settlement amounts; and
v.
all other costs and expenses of litigation
f.
“Premise Defects” shall mean any defect, real or alleged, which now exists,
or which may hereafter arise upon the premises.
6.2.
INDEMNITY
COMPANY AGREES TO INDEMNIFY, HOLD HARMLESS, AND
DEFEND THE CITY FROM AND AGAINST LIABILITY FOR ANY
THIRD-PARTY CLAIMS FOR BODILY INJURY, WRONGFUL DEATH,
OR PROPERTY DAMAGES TO THE EXTENT ARISING OUT OF THE
COMPANY’S NEGLIGENT WORK AND ACTIVITIES CONDUCTED IN
CONNECTION WITH THIS AGREEMENT.
City of Bunker Hill Village
Services Agreement
Page 3 of 8
COMPANY IS AN INDEPENDENT CONTRACTOR AND IS NOT, WITH
RESPECT TO ITS ACTS OR OMISSIONS, AN AGENT OR EMPLOYEE
OF THE CITY.
COMPANY MUST AT ALL TIMES EXERCISE REASONABLE
PRECAUTIONS ON BEHALF OF, AND BE SOLELY RESPONSIBLE FOR,
THE SAFETY OF COMPANY’S EMPLOYEES WHILE IN THE VICINITY
WHERE THE WORK IS BEING DONE. THE CITY IS NOT LIABLE OR
RESPONSIBLE FOR THE NEGLIGENCE OR INTENTIONAL ACTS OR
OMISSIONS OF COMPANY OR COMPANY’S EMPLOYEES.
THE CITY ASSUMES NO RESPONSIBILITY OR LIABILITY FOR
DAMAGES
WHICH
ARE
DIRECTLY
OR
INDIRECTLY
ATTRIBUTABLE TO PREMISE DEFECTS.
7.
6.3.
LIMIT OF LIABILITY
In the event that claims(s) raised by the City against the Company on account of
this Agreement, or on account of the Services performed hereunder is/are covered
under the Company’s insurance policies required of hereunder, the Company shall
not be responsible to the City for any loss, damage or liability beyond the amounts
contractually required hereunder and actually paid pursuant to the limits and
conditions of such insurance policies. With respect to any causes of action and/or
claims raised against the Company by the City that are not covered by the insurance
policies required hereunder, the Company’s liability to the City shall not exceed an
aggregate amount equal to twice the compensation paid to the Company by the City
under this Agreement in the year in which such cause of action and/or claim is
raised.
6.4.
WAIVER OF DAMAGES
Notwithstanding any provision to the contrary contained in this Agreement, in no
event shall either party be liable, either directly or indirectly, for any special,
punitive, indirect and/or consequential damages, including damages attributable to
loss of use, loss of income or loss of profit even if such party has been advised of
the possibility of such damages.
INSURANCE
7.1.
AMOUNTS OF INSURANCE
The Company agrees to provide and to maintain the following types and amounts
of insurance, for the term of this Contract:
TYPE
(a) Workers Compensation
Employer’s Liability
(b) Commercial (Public)
a. Premises/ Operations
b. Independent Contractors
AMOUNT
(where required – Statutory by State Law)
$100,000 per occurrence
Liability, including but not limited to:
Combined Single Limit
City of Bunker Hill Village
Services Agreement
Page 4 of 8
c. Personal Injury
d. Products/Completed Operations
e. Contractual Liability (insuring above indemnity provisions)
All insured at combined single limits for bodily injury and property damage at $500,000
per occurrence.
(c) Comprehensive Automobile Liability, in include coverage for:
a. Owned/Leased Automobiles
b. Non-owned Automobiles
c. Hired Cars
All insured at combined single limits for bodily injury and property damage for $500,000
per occurrence.
7.2.
OTHER INSURANCE REQUIREMENTS
The Company understands that it is its sole responsibility to provide the required
Certificates.
Insurance required herein shall be issued by a company or companies of sound and
adequate financial responsibility and authorized to do business in the State of
Texas. All policies shall be subject to examination and approval by the City
Attorney’s Office for their adequacy as to form, content, form of protection, and
providing company.
Insurance required by this Contract for the City as additional insured shall be
primary insurance and not contributing with any other insurance available to the
City, under any third party liability policy.
The Company further agrees that with respect to the above required liability
insurances, the City shall:
a.
Be named as an additional insured;
b.
Be provided with a waiver of subrogation, in favor of the City,
c.
Br provided with 30 days advance written notice of cancellation,
nonrenewal, or reduction in coverage (all “endeavor to” and similar
language of reservation stricken from cancellation section of certificate);
and
d.
Prior to execution of this Agreement, be provided through the office of the
City Attorney with their original Certificate of Insurance evidencing the
above requirement.
The insurance requirements set out in this section are independent from all other
obligations of the Company under this Agreement and apply whether or not
required by any other provision of this Agreement.
City of Bunker Hill Village
Services Agreement
Page 5 of 8
8.
PAYMENT AND PERFORMANCE
Payment for services described in this Agreement will be made in accordance with the
Texas Prompt Payment Act, Chapter 2251 of the Texas Government Code, or as
subsequently amended.
9.
COMPANY CERTIFICATIONS
The Company certifies that neither it, nor any of its agents or employees, have or will offer
or accept gifts or anything of value, or enter into any business arrangement, with any
employee, official, or agent of the City.
The Company certifies, pursuant to Texas Government Code Chapter 2271, that it does not
boycott Israel and will not boycott Israel during the term of this Agreement. The Company
further certifies, pursuant to Texas Government Code Chapter 2252, Subchapter F, that it
does not engage in business with Iran, Sudan, or a foreign terrorist organization as may be
designated by the United States Secretary of State pursuant to his authorization in 8 U.S.C.
Section 1189.
In accordance with Chapter 2274 of the Texas Government Code, Engineer covenants that
it: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association, and (2) will not discriminate during the term of
this contract against a firearm entity or firearm trade associations.
10.
NO WAIVER OF IMMUNITY
The City does not waive any statutory or common law right to sovereign immunity by
virtue of the execution of this Agreement.
11.
NOTICES
Any written notice provided under this Agreement or required by law shall be deemed to
have been given and received on the next day after such notice has been deposited by
Registered or Certified Mail with sufficient postage affixed thereto and addressed to the
other party to the Agreement; provided, that this shall not prevent the giving of actual notice
in any manner.
Notice to the City may be sent to the following addresses:
City of Bunker Hill Village, Texas
11977 Memorial Drive
Houston, Texas 77024
Attn: City Administrator
Notice to the Company may be sent to the following addresses:
BrightView Landscape LLC
1461 W. 1st Street
Prosper, TX 75078
City of Bunker Hill Village
Services Agreement
Page 6 of 8
12.
INDEPENDENT CONTRACTOR
The relationship of the Company to the City is that of independent contractor for all
purposes under this Agreement. This Agreement is not intended to create, and shall not be
construed as creating, between the Company and the City, the relationship of principal and
agent, joint venturers, co-partners or any other similar relationship, the existence of which
is hereby expressly denied.
13.
FORCE MAJEURE
Any event of Force Majeure that directly or indirectly causes a party to be unable to
perform its obligations under this Agreement shall not be deemed a breach of this
Agreement. The occurrence of such event shall suspend the obligations of the affected
party for only so long as the impact of such event continues. The obligation to pay amounts
due and owing shall not be suspended by such event. The party affected will use
commercially reasonable efforts to mitigate the effect of the event. “Force Majeure” means
any act, event or condition to the extent that it adversely affects the cost or the ability of a
party to perform its obligations in accordance with the terms of this Agreement if such act,
event or condition, in light of any circumstances that should have been known or
reasonably believed to have existed at the time, is beyond the reasonable control and is not
a result of the willful or negligent act, error or omission or failure to exercise reasonable
diligence on the part of the party so affected. Force Majeure includes but is not limited to:
(a) acts of God; (b) flood, fire, earthquake, hurricane or explosion; (c) war, invasion,
hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest;
(d) government order or law; (e) actions, embargoes or blockades in effect on or after the
date of this Contract; (f) action by any governmental authority; (g) national or regional
emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances,
other than those involving the affected parties employees; (i) shortage of adequate power
or transportation facilities.
14.
WAIVER
The failure on the part of either party to enforce its rights as to any provision of this
Agreement shall not be construed as a waiver of its rights to enforce such provisions in the
future.
City of Bunker Hill Village
Services Agreement
Page 7 of 8
AGREED to and ACCEPTED this 15th day of September, 2026.
City of Bunker Hill Village, Texas
_______________________________
Keith Brown
Mayor
ATTEST:
_____________________________________
Mallory A. Pack
City Secretary
Vendor: BrightView Landscapes, LLC
_____________________________________
Signature
Corey McCort
_____________________________________
Print Name
RVP
_____________________________________
Title
9/8/2026
_____________________________________
Date
City of Bunker Hill Village
Services Agreement
Page 8 of 8
EXHIBIT A
June 09, 2026
Page 1 of 2
Proposal for Extra Work at
City of Bunker Hill Village
Property Name
Property Address
City of Bunker Hill Village
11977 Memorial Dr
Houston, TX 77024
Project Name
Tree Proposal
Project Description
Tree installation and replacement. Irrigation , PVBs and Piping with Bubblers
Contact
Elvin Hernandez
To
Billing Address
City of Bunker Hill Village
11977 Memorial Dr
Houston, TX 77024
Scope of Work
QTY
UoM/Size
Material/Description
Unit Price
SO 8907044 Trees
Total
Subtotal
$87,591.44
7.00
EACH
1" PVB, 2 Nodes per location,and related piping, 2
bubblers per tree.
$1,337.51
$9,362.55
35.00
EACH
100g Eagleston Holly
$1,637.70
$57,319.58
1.00
EACH
100g Red Maple
$1,579.34
$1,579.34
2.00
EACH
100g Cedar Elm
$1,610.45
$3,220.90
9.00
EACH
100g Live Oak
$1,512.12
$13,609.07
1.00
LUMP SUM
Mulch, Tree Rings
$2,500.00
$2,500.00
47 total trees
For internal use only
SO#
JOB#
Service Line
8907044
332500223
130
Total Price
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
11999 FM529 Rd, Houston, TX 77041 ph. (281) 578-2078 fax (281) 599-3037
$87,591.44
June 09, 2026
Page 2 of 2
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12107
t
2
1
3
Our Lane Pl
5
11950
2
816
ne C
ir
11935
Our
la
801
12103
12106
777
12106
Stonegate Dr
732
6
12102
728
721
7
11720
8
631
603
634
11931
11927
11923
11919
11915
11911
11907
11903
11930
11926
11922
11918
11914
11910
11906
11902
Homewood Ln
11835
59
602
11935
55
51
5
11917
Heritage Ct
1
Beebe Ln
6
7
9
1
1
4
5
6
4
2
11914
Ch
ur
11923
12010
1
Tall Oaks St
5
3
7
12023
Rhett Dr
Tara Dr
oria
12107
12111
403
12122
l Dr
310
253
252
311
274
275
275
274
302
247
254
245
250
243
237
246
246
242
238
234
234
227
231
230
230
227
226
223
226
234
226
222
215
n
Va
de
rp
l
oo
210
202
239
235
222
231
218
218
227
214
209
214
203
207
202
242
171
12218 12214 12210
Valley Star Dr
174
182
178
247
243
238
235
234
230
226
11922
11913
11911
11907
11906
11902
11931
11927
11923
11934
11930
11926
11922
351
355
Musket Ln
Arbordale Ln
11931
11927
349
1
231
225
2
250
11914
11918
11915
11919
11911
11902
11914
5
1
$*5:)"--
7
12010
12014
12006
12010
12006
11914
12011
12007
11906
12003
11915
151
207
202
203
206
147
11911
11903
11907
315
143
11914
11902
11910
153
ory R
idge
307
Doncaster Rd
ge Rd
4
6
318
11915
11911
11907
301
11607
11603
11610
11606
11602
11715
11711
Windy Ln
11719
11
11703
11707
be
Li
Be
rty
C
ll
ir
11615
11611
11607
11603
11614
11610
11606
481
3
Shady Grove Ln
23
26
2
34
30
11615
11611
11714
11710
411
415
326
401
347
351
355
4
2
6
313
14
11718
11714
11710
Mockingbird Ln
407
11702
333
343
11838
11830
11834
327
319
311
305
301
302
11826
330
326
323
315
306
Cou
11818
327
1
327
11738
ntry
11714
32&.(7
3$5.
11715
11719
322
11841
329
321
318
Way
307
306
303
302
305
301
325
11739
11735
321
11730
11726
322
11711
11707
11722
11718
410
11651
11643
11710
402
17
306
301
13
15
421
11623
7
9
11
1
5
3
Forest Glen St
11727
314
11717
11721
14
16
18
310
11714
11710
11706
11618
11621
11617
6
11614
11610
11613
11609
4
2
11626
11606
11602
11713
11709
11707
11714
11710
11706
Monica St
11625
11629
1
306
11622
8
11634
11702
305
302
10
11705
320
306
12
11701
11709
309
316
11922
3
119
214
11930
Dunnam Ln
11702
11706
11630
302
11627
20
11713
305
11635
406
400
11714
314
309
11602
Greenbay St
414
10$,&5
1"3,
19
318
310
402
403
330
338
313
313
309
407
403
11603
406
11702
314
310
11706
330
318
317
11710
11734
Bayhurst Dr
314
302
11723
11727
11731
11735
11739
334
331
310
306
415
449
11606
11703
11706
Greenbay Dr
11610
11614
11707
16
411
317
309
11722
11726
11730
11734
329
321
310
12
10
8
Bauerle Ct
18
338
337
322
314
11715
15
13
3
Greyton Ln
405
341
1
11702
noll St
11640
335
11603
2
414
11706
Timberk
20
11738
348
11607
24
1
3
407
11903
Ct
142
202
178
11918
Hick
210
210
207
d Rid
323
318
311
214
214
350
330
11902
319
11611
2
11709
11821
Clarendon Ln
226
12015
11910
11615
11702
11644
311
Pebble Hill Dr
8
7
11842
319
11710
1
Carl Ln
331
315
11723
11727
11731
11735
1
352
Poun
Knipp Forest St
327
11706
11714
18
Jack Ln
331
12002
507
509
Winshire Cir
354
335
343
8
6
4
11718
25
409
402
Raydon Ln
2
12002
230
3
5
12
11722
2
Concord Cir
11831
11976
12014
4
11726
11730
22
11903
339
323
234
6
11602
11606
11610
10
26
11734
14
11603
11607
11614
517
11821
338
11907
Chatam Ln
238
11
11902
11906
335
246
242
15
11820
Balmoral Ln
11995
Municipal
11611
520
11719
402
406
5
4
s Ln
Oak Shadow
530
Starwood Dr
11723
11727
11731
11735
11739
27
24
22
Stoney Ridge Ln
11903
11911
3
432
346
11910
Steppingstone Ln
6
25
11703
11707
Wood Ln
Wood Ln
11603
617
11718
11722
11726
430
11906
11910
7
222
211
203
8
Brandon Way
11711
550
11831
11911
347
11607
11702
11706
11710
5
6
Chapelwood Ln
11903
11923
3
11903
11907
407
11935
6
11715
11730
11734
11738
23
9
219
202
211
12222
251
222
215
208
11926
11935
258
254
223
210
211
12230
206
243
246
219
214
207
214
250
213
215
209
218
255
262
263
251
215
Breeds Hill Ct 210
222
258
254
222
218
217
214
229
225
262
259
259
230
219
218
226
266
219
223
222
230
226
231
235
215
270
263
238
232
239
238
231
271
267
242
242
235
223
243
233
Kilts Dr
239
247
270
266
Stoney Creek Dr
243
250
271
267
Plantation Rd
Tamerlaine Dr
251
247
251
250
246
Warrenton Dr
303
255
254
Gessner Rd
302
258
259
255
251
249
306
307
11930
11910
411
l Ct
12211
306
303
11934
11914
7
8
9
511
13
345
310
311
415
402
428
11903
Winwood Ln
12007
406
407
Norvel
12303
11902
Laurie Ln
12006
12011
12021
12307
314
11923
10
11
12
11605
11614
403
12135 12131 12127 12123 12119 12115
Mem
12011
11927
11715
Powderhorn St
17
11830
11931
13
11603
Raina Ln
11603
11703
11707
11711
11719
11723
11727
11731
11607
Flintwood
Ct
d Dr
Flintwoo
6
1
2
602
11718
11734
11831
436
3
11619
11702
11706
11710
515
21
11623
523
7
11903
Surrey Ln
11935
11614
5
7
8
9
11
19
Blalock Woods St
Barazi Oaks Ct
11722
11726
6
4
11703
11707
11715
19
Knipp Oaks St
11922
11730
4
3
2
Bradfield Ct
527
Stuckey Ln
11835
5
Chartwell Ct
Wendover Ln
t
11907
11911
Winwood Ln
12103
11902
11906
Rainier Dr
318
12015
12010
12022
12118
12214
12318
gw 1231412310
or
12319
12302
th
12315
Ln
322
12311
12102
Wolf Ct
Lo
n
12323
12134 12130 12126 12122
12019
11926
11930
1
ill Cir
10
McLeods Ln
12010
ker H
22
15
11618
33
29
11601
11605
672
11622
11702
11706
11710
11714
11714
11832
444
12106
12115
)5267:22'(/(0
403
12322
12327
12127 12123 12119
11906
25
5
41
37
0
11711
26
Folwell Ln
12014
Surrey Ln
12131
27
Ln
11839
ill
C
11910
11934
Tealwood North Dr
Te
12303
423
al 416
419
m
ea 402
12334
415
do
411
w
12330
Ct
12326
407
11903
8
6
4
2
12338
11836
11910
ch
11911
11915
431
12022
514
16
12017
12018
11907
11919
Patrick Ct
12003
12021
Williamsburg Ln
11901
Stuckey
11927
34
7
11714
519
11905
22
21
11803
11602
Oak Glen Ct
45
30
512
11840
Rip Van Winkle Ln
451
12014
11909
11918
3
1
12020
11917 11913
11807
38
31
Valley Forge Dr
5
Bun
46
42
34
3
38
11702
11703
50
23
2
42
18
11708
11719
11607
6
14
Cobblestone Dr
11727
11902
510
15
11703
11714
676
1
17
11720
11606
8
46
10
11711
11726
11607
680
11802
43
Hackamore Ln
11906
Knippwood
Ln
Duchess Ct
Lazee Trl
11910
11914
11918
6
2
4
5
5
10
11615
49
11715
11719
11727
11602
11603
11611
2
9
11710
11718
11606
11610
Flint Forest Ln
685
3
9
516
518
Chapel Belle Ln
8
Knipp Rd
3
7
520
4
Godsey Ct
6
11909
11913
11901
11905
11803
11811
11819
47
Heritage Ln
2
1
11802
11810
11818
11831
11835
11923
11927
11931
11826
Red Coat Ln
11902
11906
11910
11914
57
11620
11614
691
11703
53
Broken Bough Cir
649
66
63
11839
601
11726
70
67
11831
11922
11918
6
11702
71
11839
11834
11926
11930
11934
12003
12007
5
Coachman Ln
Homewood Ln
10
53
606
602
622
11838
11903
11907
11911
11915
11919
11923
11927
11931
610
Carolane Trl
11935
11934
11935
2
1
11725
78
653
630
Cobblestone Dr
Strey Ln
12002
12006
12010
12011
657
Brandywine Ln
12003
12007
603
668
79
75
Cobblestone Dr
12011
82
602
11743
11747
11902
11906
12002
12006
611
Belin Manor Dr
12010
12015
11910
11914
Broken Bough Dr
653
655
11918
11922
11926
11930
11934
Edgewood St
11757
11777
673
Gentilly Pl
659
663
11803
86
Bunker Hill Rd
657
11807
90
83
Williamsburg Ln
661
87
606
16
717
Flintdale Rd
Willowgren Dr
607
638
2
t
Pines C
11915
3
2
3
2
11911
Ct
675
642
635
1
ta r
4
JS
Cir
12011
Taylorcrest Rd
Leisure Ln
Bell
Taylorcrest Ct
4
679
Huntington Park Ct 1
1
12007
Huntington Park Cir
12019
12015
CITY OF
HOUSTON
Rebecca
12102
720
719
Flintdale Rd
12107
11601
11605
11633
301
2
Eaton Ct
Hickory Ridge Dr 0
261
175
11701
Ln
4
11702
11615
Durrette Dr
260
11723
b er
to n
St
245
11722
241
1
Ln
233
Mayerling Dr
249
11726
Claywood
11637
11713
11709
11705
11714
11710
11706
3
229
11722
225
11726
11718
Providence Park
11718
11705
11634
11630
11633
11629
11638
11706
11637
11702
11717
11714
11713
11706
11613
11617
11609
11713
11709
205
11606
11714
11710
11621
11625
11635
11611
11603
11637
11639
11705
307
11610
11618
11701
2
1
202
11630
11601
11605
Blalock LnBlalock Ln
11641
11702
Fidelia Ct
209
11750
11726
11610
11614
11634
11644
11701
11705
11709
11710
11602
11606
11614
11618
11621
11625
11640
213
11622
11626
Longleaf Ln
221
217
11601
11701
11719
11723
11609
11613
11617
11621
Green Oaks St
11710
11714
11602
11702
Wink Rd
11709
11610
Blalock Forest St
11625
11713
11614
11620
11701
11633
2
4
11626
11603
11607
11611
11630
11641
253
11602
11606
Habersham Ln
11634
11645
257
280
CITY OF
HOUSTON
11610
11614
3
5
Am
11638
11649
11706
11702
B
h
nc
ra
Be
nd
Ci
r
3
245
4
11612
241
233
11662
225
244
234
226
11612
218
11602
211
Applewood St
11607
11603
11646
205
201
Bylane Dr
11606
Blalock Rd
11664
212
11630
PINEY POINT VILLAGE
³
Legend
PRIVATE STREETS
PUBLIC STREETS
CITY LIMITS
CITY OF
BUNKER HILL VILLAGE
0
250
500
750
Feet
1 " = 250 '
Parcel (HCAD)
JUNE 2014
1,000
1,250
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- Agenda Watch · Sep 19, 2026
Permanent ID DKT-2026-001085 — this record is never deleted.
Record history
Every change to this record, logged as it happened.
- Sep 19, 2026 Filed on the Docket
- Sep 19, 2026 Full document archived — public record
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