On the agenda: Jonesborough Minutes — Flock Camera (Sep 14)

BOARD OF MAYOR AND ALDERMEN
REGULAR MEETING MINUTES

Jonesborough Town Hall – Board Room
123 Boone Street, Jonesborough, TN
September 14, 2026 – 6:00 PM
The Board of Mayor and Aldermen (BMA) met in Regular Session on Monday, September
14, 2026, at 6:00 p.m., at Town Hall, 123 Boone Street, Jonesborough, TN.
Mayor Kelly Wolfe called the meeting to order and led the group in an opening Prayer. Tom
Pardue led the pledge to the flag.
Upon call of the roll those present were: Mayor Kelly Wolfe, Alderman Virginia Causey,
Alderman Terry Countermine, Alderman Adam Dickson, and Alderman Zac Jenkins. Also
present were: Town Administrator Glenn Rosenoff, Operations Manager Craig Ford, Town
Recorder Janet Jennings and Attorney Jim Wheeler.
The first item on the agenda was approval of the Financial Report, and Special
Financial Reports. Town Recorder Janet Jennings reported that we are closing out the fiscal
year. With property tax bills being sent out early we have already collected more than
$103,000. Ms. Jennings reported that sales tax collection is up. She also reported that a
health insurance increase was budgeted and with no increase being assessed this year those
funds will be used to fund the HRA account. Ms. Jennings stated that the June sales tax
reports were received and for the year we were at 7.15% growth verses our budgeted
amount of 4.38%. With no other questions Alderman Countermine made a motion to accept
the financial reports as presented. Alderman Causey seconded the motion. The motion was
duly passed.
Communications from the Mayor was the next item on the agenda. Mayor Wolfe read
a letter from Jonesborough water customer John Cary thanking the Water Department for the
service he received when he reported a higher-than-normal water bill. Mayor Wolfe shared a
brief slideshow of recent and ongoing town projects including the Frontier Trail, Water
Treatment Plant, and the Visitors Center bathroom remodel.
Mayor Wolfe asked the September Employee of the Month Cobern Rasnick to join him
at the podium. Mayor Wolfe read the following statement: Cobern has been a dedicated
member of the Town of Jonesborough team since 2015, and throughout his years of service
he has consistently demonstrated an unwavering commitment to excellence, professionalism,
and public service. As the leader of our Wastewater Treatment Plant, Cobern’s
responsibilities extend far beyond the day-to-day operation of the facility. He provides
guidance to multiple wastewater crews, oversees critical infrastructure projects, assists with
technology and utility operation, and serves as an invaluable resource throughout our utility
departments. His willingness to share his knowledge and expertise makes him someone that
employees across the organization rely on and respect. He is truly the definition of a leader.
Cobern is highly revered by both his coworkers and the public. Time and again, citizens and
colleagues’ comment on his professionalism, extensive knowledge, and the positive manner
in which he represents the Town of Jonesborough. No matter how busy he may be, he is
always willing to take the time to answer questions, solve problems, and help others succeed.
One outstanding example of his commitment to public service occurred during the
Jonesborough Community Chest’s Jonesborough 101 Program. On a Saturday, Cobern
provided participants with a tour of the wastewater treatment plant. He patiently answered
questions, shared his expertise, and helped residents gain a better understanding of the
important work being done behind the scenes to protect public health and the environment.
Participants spoke highly of the experience and praised both his knowledge and his
dedication to operating a safe, effective, and efficient wastewater system. The qualities that
define our Employee of the Month program are producing service above and beyond the
norm, promoting harmony among coworkers, maintaining exemplary work standards,
providing outstanding customer service, demonstrating a cooperative attitude, and serving
the community. Cobern exemplifies each of these qualities every day through his leadership,
his commitment to excellence, and his willingness to help others.
Cobern’s commitment to the Town of Jonesborough reflects the highest ideals of public
service, professionalism, and dedication to our community. His contributions have made a
lasting impact on both our organization and the citizens we serve. Please join me in
congratulating Cobern Rasnick, the Town of Jonesborough’s September Employee of the
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Month. Thank you, Cobern, for your outstanding service and for the many ways you make our
town a better place every day. Mr. Rasnick thanked the BMA, Administration and his team for
their efforts and support.
Citizen comments was the next item on the agenda. Brian Ponder residing at 214 E
Main Street, addressed the BMA about Flock Cameras. He noted the BMA had discussed
and approved moving forward with a contract to install three flock cameras nearly 13 months
ago. Mr. Ponder stated that he feels the BMA needs to reconsider using flock cameras to
ensure there are proper safeguards in place before proceeding with the contract. Since the
BMA’s approval more information is available about potential risks, the use of Artificial
Intelligence (AI), and potential violations of individuals’ civil liberties and rights. Mr. Ponder
distributed articles about flock cameras highlighting that with AI technology they can’t control
where the data is distributed and how it is protected. Mayor Wolfe explained that last year the
BMA approved moving forward with a contract for a flock program for Jonesborough. This
contract has not been signed or implemented. He went on to say that watching the news and
seeing where AI and surveillance is going is concerning. Mayor Wolfe stated that a year ago
when the BMA approved moving forward with a flock program there wasn’t as much
information available, no one could predict the level of concern surveillance and flock
cameras have created. Today the knowledge and experiences we have as a society and a
country versus a year ago are vastly different. Mayor Wolfe suggested that the BMA err on
the side of caution and err in a way in which we aren’t doing irreparable harm to our citizens.
Alderman Jenkins agrees that surveillance and AI features in flock programs allows bad
actors to watch citizens patterns and have too much information. If that information gets in
the wrong hands can be scary. Alderman Jenkins agrees that it would be a good idea to
reconsider utilizing flock programs at this time. Alderman Dickson stated that everyone
values and strives for a safe community and we have outstanding Public Safety officers in our
town and we value them very much. Alderman Dickson noted that he believes it would
behoove us to be safe as opposed to being sorry and that we need to provide the tools the
officers need to do their job efficiently, but in this case we need to be on the side of caution.
Mayor Wolfe commented that actors outside of our control could potentially gain access to
the cameras/system and use it for bad. Alderman Countermine added that AI is hard to
control at this time and there is a high potential for bad actors to use it for bad. Alderman
Causey requested Chief Rice step to the podium and give his thoughts on the subject. Chief
Rice stated that flock programs have been used in the past and have been able to find
missing people by using cameras that have been placed throughout the state. Chief Rice
stated that he hears the concerns shared by the public and BMA and will support whatever
decision is made. Operations Manager Craig Ford stated that he foresees municipalities
throughout the state adopting rules for flock cameras and would be in favor of the BMA
proceeding with rescinding the flock cameras at this time. Alderman Jenkins made a motion
to add the reconsideration of the flock camera contract to the agenda. Alderman Dickson
seconded the motion. The motion duly passed.
Mayor Wolfe explained that the BMA has a few options, the motion from the action of the
BMA a year ago could be rescinded or we could just pause on the contract. He noted that
with the speed that technology is evolving it is likely that all the items included in the previous
contract will be obsolete. Mayor Wolfe encouraged the BMA to consider rescinding the
contract. Alderman Jenkins made a motion to rescind the approval of the flock camera
contract. Alderman Dickson seconded the motion. The motion duly passed.
Alderman Comments was the next item on the agenda. Alderman Dickson stated that
he attended a great event at Academy Hill that celebrated the work that was done to
transform the facility from a school into luxury condos. During the reception, Dr. Kennedy
was recognized for his vision and contributions he has made over the years.
report.

Town Attorney Comments was the next item on the agenda. Mr. Wheeler had no

The next item was the Consent Agenda. Mayor Wolfe commented that the new crane
truck in Utilities was used right way, repairs have started in the river utilizing the HEAL funds
the County supported us with, and asked Operations Manager Craig Ford to discuss the
traffic light synchronization project. Operations Manager Craig Ford reported that he received
bids to complete the synchronization project. This project will synchronize six of the seven
traffic lights in town. Mr. Ford worked with BrightRidge Broadband and Stansell Electric to
provide a synchronization program for the signals. Stansell Electric submitted two proposals,
one using fiber connected system through BrightRidge Broadband and the other proposal is a
wireless radio connection. The fiber connected system’s cost of all the material and
installation is $47,640.15 with a reoccurring monthly broadband expense of $975 for each
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signal totaling $11,700 per month with a 5-year contract. The wireless radio connection is a
one-time installation fee of $54,798.82 and no monthly fee. A funding source will be reviewed
and reported back to the BMA. Mayor Wolfe suggested moving forward with the wireless
radio bid and reporting the funding source back to the BMA. Alderman Countermine asked for
more information on the software and safety precautions used by the wireless radios, noting
that many times wireless communications can be hacked. Craig Ford will ask for additional
information from the company and report that information back to the BMA. Town
Administrator stated that we initially re-directed the funds that were initially labeled for traffic
study to the traffic light synchronization project. Mayor Wolfe asked for the traffic
synchronization project bid to be added to the agenda. Alderman Dickson made a motion,
seconded by Alderman Countermine to add the traffic synchronization bid to the agenda. The
motion duly passed.
Alderman Causey made a motion to approve the wireless radio traffic synchronization
bid in the amount of $54,798.72 subject to the funding source being identified and security
information being provided to the BMA. Alderman Countermine seconded the motion. The
motion duly passed.
Mayor Wolfe asked if there were any items that the Aldermen wished to have pulled
from the Consent Agenda. The Town Administrator noted that the Holiday Lighting was
inadvertently listed on the Consent Agenda twice so one was struck through to eliminate any
confusion. Mayor Wolfe stated that the Visitor Center bathroom project is on track to be
completed by the Storytelling Festival. There being no other discussion, Alderman Jenkins
made a motion to approve the Consent Agenda as presented. Alderman Countermine
seconded the motion. The motion duly passed.
1. Approval of Minutes – August 10, 2026 Regular Meeting Minutes.
2. Approve the following bills for payment:

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3. Approve the following Town Administrator Report:
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Working with County Planner Angie Charles on various growth management strategies
including traffic impact studies. As the State legislature did not pursue the town’s request
for impact fees that are associated with “impacts” from development, increase in traffic on
our roads continue to escalate and a study to address “traffic impacts” on existing road
systems is a reasonable function of planning commission review procedures. The Planning
Commission (PC) will be reviewing and discussing the draft Traffic Impact Study (TIS)
document at their September PC meeting. Soon thereafter, a recommendation from the
PC will be forwarded to the Board of Mayor and Aldermen for action. The goal is to adopt
the TIS as part of the Subdivision Regulations (PC only action required) and as part of the
Zoning Regulations (PC recommends to BMA for approvals). Amendments to subdivision
regulations and zoning regulations require public hearings so in this case both the PC and
BMA would hold public hearing prior to any final approval actions.
Working with Finance Director Janet Jennings on a plan to monitor budgets more closely
based on both salaries (regular time, overtime, comp-time, emergency pay, holiday pay,
etc.) to keep directors routinely informed on expenses, as well as revenues as well. Ms.
Jennings Office is providing regularly scheduled departmental accounting details to
directors.
Reviewing the town’s purchasing policy to determine if any revisions are needed. I
anticipate some updates coming before the BMA in October.
Continue to work on analyzing our public facilities for future expansion, renovation, or new
space needs for the future. We cannot grow by population and housing at our rate for over
20 years without feeling the growing pains of facilities that provide a direct service to
taxpayers, residents, utility customers, etc.
Continue to monitor all active projects including follow-ups on grant progress and
reimbursements. We have at least a dozen active applications with various organizations
as part of seeking funds to support projects throughout out our town and utility district.
There was a meeting with Visitor Center Director Cameo Waters, Events Director Isabel
Hawley-Lopez, McKinney Center Director Theresa Hammons, McKinney Center Program
Manager Anne Mason, Senior Center Director Mary Regen, Heritage Alliance Director
Katie Edwards, Jackson Theatre Operation Manager Amber Crumley and Administrative
Assistant Brandi Miller to review grants currently in progress and sharing potential grant
opportunities. We are looking at what we call “traditional” grant pathways and those less
traditional but still applicable to local governments. Grants are a major source of funding
for many programs and projects to provide for an increase in revenue sources and save
funds from both the General and Utility side.
Working with KnowBe4 to add a phishing button option to our town emails. As part of our
cyber security training efforts there is a “phishing” training component. These training
modules are beneficial to employees in both their work life as well as personal life.
Everyone must remain diligent in efforts to combat scams. Our monthly training is going
well.
Met with Utilities Manager Kevin Brobeck, Water Treatment Plant Director Seth Van Wyck,
Human Resources Director Michelle Stewart and MTAS consultant Pete Auger to discuss
various scheduling models at the Water Plant due to its 24-hour operations.
Worked with Mayor Grandy, County Attorney Allyson Wilkerson and other County Staff to
complete the necessary documents for the HEAL program loan. All documents have been
completed and returned to the County.
Working on a best management practice/policy approach to how the town accepts new
roads developed to our public road system requirements into the public road system.
Ultimately, the process will include a recommendation from staff after the road is complete
and final inspection is carried out and following this the BMA will hear and decide on the
adoption of the new road into the town public road system. The approval of a final plat
does not constitute approval of a road as a public road, therefore a Best Management
Practice on adoption will be presented in the next 60 days. The current Subdivision
Regulations state:
In accordance with Title 13, Chapter 4-305 of the Tennessee Code Annotated,
or as may be amended from time to time by the State of Tennessee, the
approval of a plat shall not be deemed to constitute or effect an acceptance by
the municipality, county or public of the dedication of any street or other
ground shown upon the plat. The Town of Jonesborough may require a deed
be prepared, executed, and recorded with the Washington County Registrar of
Deeds for areas to be dedicated. (TCA 13-4-305)
Working with Solid Waste Director Vince Sicca to analyze our recycling program related to
cardboard if we can (1) parallel the program with Washington County as we do on plastics,
or (2) providing a projected cost on running our own cardboard recycling program.
Met with Operations Manager Craig Ford and Administrative Assistant Brandi Miller to plan
an upcoming Directors meeting. One part of the training was Sensitivity Training, which is
more advanced training beyond the normal Title VI compliance training all employees
complete annually. More training will be scheduled in this area for our employees.
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Participated in conference call with the Tennessee Public Utility Commission (TPUC)
during their Commission Conference. During their meeting they discussed the ATMOS one
year agreement that was approved by the BMA at the April 13, 2026, meeting. The TPUC
approved the new agreement. We continue to work on negotiating a Franchise Fee with
ATMOS in the very near future.
Working with marketing team to produce short video clips of our town services/operations
highlighting positive outcomes of what our folks do for a living. Example would be like fixing
the waterline leaks with the idea of mobilizing one time to permanently fix issues (if they
have been chronic issues); to how we recycle the plastics in coordination with Washington
County Solid Waste; etc.
IT Professional Services: In conversation with Alderman Dickson regarding our different
advancements in technology, the discussion moved to the consensus that the town will
need its own IT professional to be on staff to directly serve the town system needs. We
have reached the point where we need to plan for and consider a full-time IT
professional as IT needs have become a continuous operational function rather than the
occasional technical need. I am looking at the dynamics of internal IT + the outside IT
provider (currently Sharp) with the internal person handling day-to-day needs and knows
the town, employees, systems, and priorities. The outside provider supplies specialized
expertise, backup coverage, cybersecurity, major projects, and additional manpower. I
know from discussions with other staff over the last few years that this internal IT position
is extremely desired and popular among majority of staff. I am seeking an independent IT
professional for guidance on our needs, directly analyzing our needs both internally and
externally. A meeting on this subject with a consultant and some staff will take place next
month. Of course, funding is being explored with cost projections examined as well.
Mauk Property Update purchase reimbursement ($305,000) from Heritage Conservation
Trust Fund (HCTF). The deed restrictions were approved at the August 10th BMA meeting.
The same firm Brandt & Robbins that completed the deed as part of the property
acquisition, completed the restrictive covenants “form” and the fully executed form has
been sent to HCTF for final review, per their request, before the document is recorded. The
document was recorded at the Courthouse by 8/28/26. HCTF will be processing our
reimbursement with an expect pay out to us in 4-6 weeks.
Working with Building Inspector Kevin Fair and Fire Chief Jeff White on upcoming required
code changes from 2018 to 2024, which will include the building related codes and fire
codes. Also, I am working with Police Chief Matt Rice and Operations Manager Craig Ford
reviewing our current municipal code for an amendment that deals more specifically with a
permitting system of sorts that addresses companies or contractors that block roads for
extended periods of time without notice to public safety. The goal is to have municipal code
amendments under review to be presented to the BMA at the October 2026 meeting.
Attended part of the Water Distribution training/tour with BMA members. I was able to
listen to our use of Cartograph, GPS/GIS, reduction in repeat leak repairs by fixing
problems permanently, etc.
As utilities are working within the asset management system Cartograph, with its GPS/GIS
functionality, leadership in Street Department and Parks and Recreation will be meeting
next month so that utility staff will show how the Asset Management system can help
technologically/digitally advance these other departments that are heavy in the
“construction” and “operations” of our town.
As our work orders grow side by side with inside city and outside city
populations/customers, we must move into the 21st century with how we receive or
dispense with work orders. Handwritten although functioning somewhat okay, does not
provide for the level of accountability that I expect since there is no digital mechanism to
track a work order in progress. We have started to explore proven systems to narrow down
the best fit for TOJ.
More historical data related to the Tax Relief program is being gathered to help gather
some intel/data on the number of potential applicants if the town approves of being part of
the Property Tax Freeze program. The 2024 and 2025 years of elderly and disabled
veterans who participated in the tax relief program were already sent to you a few weeks
ago. Due to our continued population growth, those numbers of eligible applicants continue
to escalate as well.
Facilitated our monthly Directors meeting which centered around Sensitivity Training. This
discussion was more intensive type training, beyond the normal Title VI compliance
training all employees complete annually.
I am working to resolve our internet-related phone and computer systems when we lose
internet connection due to storms, emergencies, damage or other issues that may arise
from our carrier (if any). We are looking at the Starlink system as our backup option to
have continuity of internet service if our primary service goes down. We are working with
Sharp to plan to test this backup in the next 2-3 weeks.
I have been working alongside our Digital Media Manager Mitchell Calvin for a few months
regarding the need to advance our Web Accessibility/ADA Compliance. The Department of
Justice has set specific deadlines for state and local government websites and mobile
apps to meet accessibility requirements. Since our total population is under 50,000, we
must be complying by April 26, 2028. We are not waiting and therefore have been working
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with a company Citibot to meet the DOJ requirements. Citibot is an AI-powered resident
engagement platform designed for government agencies, with a strong focus on equity,
accessibility, and ADA compliance. It supports multiple communication channels —
website, SMS, phone, and social/messenger platforms — and is built to deliver verified,
accurate information while meeting accessibility standards. The town will be well ahead of
the deadline to meet DOJ requirements.
Met with Ruth Verhegge to discuss Paws-N-Blue succession planning and alternative
funding mechanisms and potential partners.
There was a pre-construction meeting for the new Dominos building in Jonesborough.
There is other space as part of this development for other commercial uses. It will be
located between Medicine Shoppe and the Car Wash on 11-E.
Wrapping up reimbursement requirements to initiate the traffic signal light reimbursement.
If all goes well, we will receive our $779,000.00+ reimbursement in 2-3 weeks.
Working with local business owners to complete the Downtown Façade Grant program that
is funded by the Town. The applications have been completed and are now waiting for
owner signatures and supporting documentation.
Participated in a walk through at the International Storytelling Center. The roof will be
repaired due to leaks soon and at least one downspout was cleared of debris/obstructions.
Once we have ISC “dry”, repairs to drywall damage will be undertaken by professionals.
The roof is scheduled for repair September 14th and prior to Storytelling Festival. Staff at
ISC have been contacted directly on updates and schedule.
Attended the Washington County Economic Development Committee monthly meeting
held in Johnson City.
Completed Title VI training as required by Tennessee Arts Commission. The TN Arts
Commission requires this training to be completed to process our initial 40% payment
($14,500.00) of the Partnership grant awarded for FY27. The total grant is funded at
$36,250.00, with no match, in support of programming at the Jackson Theatre.
Attended the Storytelling Festival planning meeting. This meeting includes ISC
representatives and Directors that will be involved in the festival, for example, Solid Waste,
Streets, Parks and Recreation, Public Safety, etc. This meeting allows everyone involved
to discuss the requests, expectations and ask any questions that they may have.

4. Approve the following Operations Manager Report:
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I have continued to work with Derwin Cartmel, Holston Engineering on the geo-thermal
HVAC bid for the ISC building. The bid has been advertised and is scheduled to be
opened on September 16, 2026. Mr. Cartmel will review all bids and make a
recommendation to the Town regarding the vendor.
The bid document was also prepared and posted on the West Main Street bank
stabilization project. That bi was opened on September 04, 2026, and is on the BMA
agenda for approval at the September meeting.
As you are aware, we have also been “chasing” leaks in this building for some time. A
private contractor found one of the downspout drains was stopped up and that has been
cleared. A roofing contractor also found several serious leaks on the flat membrane roof
and approval has been given to replace this roof. Once these repairs have been
completed and the HVAC replaced, I hope this remedies all the problems we have
experienced in this building for the past couple of years.
The contractor started on the Visitor Center Restroom Remodel project this month. He is
doing a phenomenal job and is working very quickly. He feels he is on schedule to have
the project completed prior to the Storytelling Festival.
Once this project is completed, I would like to renovate the public restrooms at Town Hall,
even if we budget it for next year. The restrooms are in need of an upgrade, just as the
Visitors Center was.
Rogersville Seamless Guttering also made the upgrades to the gutters on the back of the
Visitors Center. An additional downspout was installed, a splash guard was installed, and
a gutter guard was installed. We have experienced an ongoing problem with the guttering
leaking into the women’s restroom and causing extensive water damage. This gutter work
should eliminate that problem.
The contractor also started on the East Main Street/First Frontier Trail project in August.
He has already finished the sidewalk phase in front of Chapman’s Reserve and is about
half finished with the first section of the First Frontier Trail, which started at Headtown
Road and ends at the Town’s corporate limits. I believe he will be substantially complete
with this project the week of September 14, 2026.
I completed a walkthrough with Todd Wood, Billy Miller, and the contractor of the First
Frontier Trail project to review several issues the contractor was questioning. Upon
conclusion of the site visit, the contractor is good to complete this project.
I directed the Street Department to prepare Brightridge Park for the concrete pours to be
completed with the First Frontier Trail Project. The contractor agreed to pour the concrete
at the contract price for the trail project.
I have continued to work with Mark Fields, (Brightridge Broadband), and Jon Wortman,
(Stansell Electric), on the traffic signal synchronization program. There are two different
options we have for this project. One is utilizing broadband and the other option is to
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utilize wireless radios. Both options will require the Town to purchase equipment and pay
for the installation from Stansell Electric.
In speaking with Mr. Fields, Brightridge Broadband is available at all six traffic signals.
Brightridge will waive the installation fee; however, the Town must provide a switch
connection for each of the six sites. The broadband service for each light will be $175.00
per month per site, for a total of $12,600.00 annually. Over the five-year contract period,
the total cost of the broadband will be $63,000.00.
I am awaiting a project cost estimate from Mr. Wortman on both the broadband and
wireless radio system. Mr. Wortman states the wireless radio system is probably going to
be the most cost effective. He is awaiting prices from his vendor. I apologize that I do not
have the numbers at this point to allow us to move forward with this project. I will provide
them as soon as I have them in order that we can move forward with this project.
I have also been working with Todd Wood on a Town Hall parking lot expansion project.
The plan is complete and I have completed a cost estimate for the project. An agenda
presentation was prepared for the September BMA meeting.
I worked extensively with Sunny Ezell and Chris Kudera on the Jackson Boulevard median
landscape plan. After several adjustments, the plan was presented to Tree and
Townscape for approval. It is scheduled for the Board of Mayor and Alderman September
meeting.
The Street Department completed some drainage work at the tile near Bojangles on East
Jackson Boulevard. The tile under the exit street from the old elementary school was
cleared and some riprap stone replaced. We have some additional work to do there, but it
is much better at this point.
The street Department also ordered a new tractor for right-of-way mowing this month. We
should take delivery within the next week.
One of the HVAC units at the Post Office had to be replaced. Unfortunately, both the
indoor and outdoor unit had to be replaced. This work has been completed.
Our newly re-drawn fire district finally went live with Washington County 9-1-1 on August
17, 2026. We have worked on this for a few years now, and it is reassuring to finally have
our fire district re-drawn.
The emergency alert/early warning system was also ordered. According to the vendor, the
Town can expect installation of this system to begin by the end of September. We are
hoping the system is installed prior to the Storytelling Festival.
I attended the Washington County EMS board of directors meeting for the month of
August. I have also participated in numerous interviews with Steve Beckett and Billy Miller.

5. Approve Committee Reports: Historic Zoning Minutes; Planning Commission Minutes;
Design Review Commission Minutes; McKinney Center Advisory Minutes; Senior
Citizens Advisory Committee Minutes; Main Street Committee Minutes.
6. Approve Supervisor Reports: Human Resources, Street Department, Fire Department,
Utilities, Police Department, Visitors Center, Senior Center, McKinney Center, Jackson
Theatre, Parks and Recreation, and Building Inspector.
7. Approval of Senior Citizen Advisory Committee Appointments –
Member Name
Appointment Term (3 Years)
Leo Salgado
August 2029
Debra Hooser-Ruud
August 2029
8. Approval of Special Event – Tennessee Hills Distillery Fall Fest – A special event
permit application request from Tennessee Hills Distillery for the Tennessee Hills Fall
Fest was received. The Fall Fest is planned for Sunday, October 11th from 2:00 PM to
6:00 PM. They plan to have vendors and food trucks in the parking lot to celebrate the
fall season. The event will take place in the Upper Courthouse Parking Lot. The
parking lot will be reserved for participants of the event and “No alcohol in the parking
lot” signs will be put at all entry/exit points of the bar. Their staff will monitor the event
all day. They are requesting refuse collection, signage and parking lot barricades.
They are requesting to have “Parking for Event Only” signs put out the day of the
event at the Upper Courthouse parking lot along with a barricade for the entrance of
the lot. The Hold Harmless Agreement and Proof of Insurance have been received.
9. Approval of Special Event – Downtown with Dolly – Melinda Copp submitted a special
event permit application request for the Downtown with Dolly event scheduled for
September 25, 2026, to remember the life and legacy of Dolly Parton through her
music, foods, iconic style, joy and humor that defined her while embracing her
philanthropic spirit to children’s literacy. The event will take place from 12:00 PM to
8:00 PM. The event is sponsored by Mill Spring Makers Market, Main Street Café, and
the Opossums Tale, along with collaboration with the McKinney Center, Senior Center,
Visitors Center, Marketing Department, Jackson Theatre, Central Christian Church,
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Washington County’s Mobile Book Bus and many other local businesses. They are
requesting refuse collection, street closure, Marketing Department assistance with
decorating and setting up the event, and police/security. Regarding the street closure,
Main Street from Fox Street to Second Avenue will be closed at 5:00 PM for Music on
the Square so no additional closure is needed. Three concession vendors and a
couple of Dolly-themed vendors offering goods and services themed for the event
have been secured. From 12:00 PM – 5:00 PM (prior to street closure) attendees will
be encouraged to check out promotions and activities in the shops, special Dolly
menus at participating restaurants, showing of Steel Magnolias at the Jackson
Theatre, tribute to Dolly at the Christopher Taylor Cabin set up as her Tennessee
Mountain Home with a tribute wall where you can leave her a heartfelt message. The
Washington County Mobile Book Bus will be set up downtown all day, giving free
books to children. The Hold Harmless Agreement and Proof of Insurance have been
received.
10. Approval of Town Holiday Lighting and Decorations – Main Street Jonesborough and
the Jonesborough Tourism Department, in conjunction with the Holiday Lighting
Committee, issued a Request for Proposals (RFP) seeking the services of a licensed,
qualified, and experienced holiday lighting and decorations contractor to provide
holiday lighting and decorations throughout downtown Jonesborough and other
designated areas for the 2026 holiday season. Five RFPs were submitted for
consideration. Proposals were received from Christmas Décor Plus More, Blink
Lighting, Gabriel’s Christmas, Christmas Décor by Luminescence Lighting, LLC, and
Be the Light. After reviewing the proposals received, the Holiday Lighting Committee is
recommending Christmas Décor Plus More for the 2026 holiday lighting and
decorations project. Their municipal, institutional, and commercial experience includes
projects for the City of Lebanon, University of Tennessee, City of Rogersville
Tennessee Tech University, Knoxville Downtown Alliance (Market Square), Altar’d
State Corporate Campus, Blackberry Mountain, and West Town Mall. Christmas Décor
Plus More has successfully provided holiday lighting services for Jonesborough since
2022. During that time, the Town has been extremely pleased with the quality of their
work, professionalism, responsiveness, and customer service. The company has
consistently demonstrated an ability to respond quickly, and in person, when issues
arise. Their customer service and responsiveness have been exceptional, with the
company routinely responding to Town staff promptly and sending personnel to the
site when needed. This level of service is particularly valuable for a holiday display in a
busy downtown environment where lighting issues need to be addressed quickly and
professionally.
Christmas Décor Plus More provided a separate pricing for each of the seven areas
identified in the Town’s RFP. The company offered both a leasing/rental option and a
purchase option. The Holiday Lighting Committee is recommending that the Town
select the leasing/rental option, which includes planning, design, installation,
maintenance, removal, and storage of the lighting equipment and decorative elements
for one season. Christmas Décor Plus More provides the Town with the strongest
combination of experience, proven performance, professionalism, responsiveness,
quality of work, customer service, and pricing. While the company demonstrated
strong qualifications and experience in its proposal, the Committee’s recommendation
is further supported by the Town’s direct experience with the company since 2022.
Christmas Décor Plus More has consistently delivered a high-quality holiday display
for Jonesborough and has demonstrated an exceptional willingness to work with Town
staff, respond to concerns, and address issues quickly when they arise. The Holiday
Lighting Committee therefore recommends that the Town award the 2026 Holiday
Lighting and Decorations project to Christmas Décor Plus More under the
leasing/rental option in the amount of $44,932.50 which is within the Town’s approved
FY27 budget for seasonal holiday lighting and decorations to be paid from the Town’s
seasonal lighting line item.

BMA Minutes | September 14, 2026
Page 8 of 35

BMA Minutes | September 14, 2026
Page 9 of 35

BMA Minutes | September 14, 2026
Page 10 of 35

11. Approval of Town Event Addendum – Haunts and Happenings – As you recall, the
BMA approved the Town sponsored event “Halloween Haunts and Happenings” during
its August meeting. One of the newer events was left out of the original request, the
“Great Jonesborough Pumpkin Party.” This event will take place on October 28th
beginning at 5:00 PM. The event will require street closure on the West Side of the
Courthouse to allow for tables to be set up for the pumpkin carving event. The street
closure will be from 5:00 PM – 9:00 PM and will only include the west side of the
courthouse from Mauk’s to the Crafty Peddler. Parks and Recreation Director
submitted a memo to the BMA.

12. Approval of Jonesborough Little League and Jr. Pioneers Concession Agreements –
Now that Jonesborough Soccer has officially moved to Tiger Park, Jonesborough Little
League is looking to host fall ball at Persimmon Ridge Park. As such, we need to
update the concession agreement due to their current agreement ending on June 30,
2026. This agreement would be effective through November 30, 2026.
Jr. Pioneer Athletics is currently hosting their fall football league on the field at the Old
Jonesborough Middle School. They do not play games there, but they open the
concession stand at night during practices. The agreement presented is the same
agreement used for Jonesborough Little League, with the location changed to “Old
Jonesborough Middle School.” All other terms remain the same. Staff are reviewing
potential updates to the existing agreements prior to the 2027 seasons regarding
Scope of Concession and the “exclusive right and privilege to the Concessionaire to
operate the concessions.” The main concern is what if the Town is hosting a
tournament and needs to use the concessions. Through effective communications
BMA Minutes | September 14, 2026
Page 11 of 35

between the league and Town staff, Chris Kudera Park and Recreation Director
anticipates minimal issues but “just in case” his team will complete a review for the
future league seasons.
TOWN OF JONESBOROUGH
DEPARTMENT OF PARKS AND RECREATION
2026 CONCESSION AGREEMENT
This agreement is entered into by the Jonesborough Department of Parks and Recreation and
the Jonesborough Little League herein called the “Concessionaire.” In consideration of the
Town of Jonesborough leasing the concession rights at the Persimmon Ridge Park Ballfields,
it is agreed that:
SCOPE OF CONCESSION: This agreement shall grant the exclusive right and privilege to
the Concessionaire to operate the concessions at the ballfield located at Persimmon Ridge
Park in service to individuals or groups of individuals using the ballfields, playgrounds and park
rental or picnic areas; however, such rights will not include determining who can and cannot
use the ballfields, only the concession stand area; nor shall such rights of operation restrain or
prevent such individuals or groups from engaging catering services for themselves or bringing
their own food and drink to the ballfield area, as long as this food is not sold.
Concessionaire agrees to service and dispense concessions at such times the public needs
refreshments and/or when the Director of Parks and Recreation Department directs and to
provide in quantities adequate for the needs of the public. All sales and promotions will be
operated efficiently in order to provide optimum revenue as well as service.
The introduction of additional privileges not contained and enumerated herein will be subject to
the approval of the Recreation Director, and the Town officials.
BUILDING AND LOCATIONS. The Parks and Recreation Department will make available two
concession areas, one in the concession/restroom building by the large ballfield, and the new
concession area in the building by the most easterly field currently called the T-Ball field.
REPAIRS AND MAINTENANCE. The Parks and Recreation shall, at its cost and expense,
make all ordinary and reasonable repairs required to preserve the buildings, occupied under
this contract, except any damage done by the Concessionaire.
CONDITIONS AND SURRENDER OF PROPERTY. The buildings, which are the property of
the Town of Jonesborough, shall remain the property of the Town of Jonesborough and upon
termination of the contract by lapse of time or otherwise, the Concessionaire shall surrender
possession of all said premises and part in as good condition as said premises where when
first occupied by the Concessionaire.
PLANS FOR ALTERATION. The Concessionaire shall make no alterations of or repairs to
any building, reserved for its use, or erect any new structure or building on the grounds without
official approval from the Parks and Recreation Department.
EQUIPMENT. The Concessionaire shall, at his own cost or expense, furnish and maintain in
good usable condition, a sufficient amount of movable equipment, dispensers, hot dog
cookers, table utensils, dishes, such other equipment as may be necessary to properly furnish
the services here in provided for in a manner acceptable to the Director of Parks and
Recreation.
The Town of Jonesborough will not accept any liability or be responsible, in whole or part, for
any damage, which may be sustained by any materials and/or equipment on any location
resulting from any cause whatsoever.
BEVERAGE AGREEMENT. The Town has an exclusive drink sponsorship agreement with
Coca‐Cola. Concessionaire must use Coca-Cola products (including water) as the sole
provider of bottled / canned / fountain drinks and must order exclusively through the
designated Coke representative as specified by the Town.
DISPOSAL OF GARBAGE AND REFUSE. The Concessionaire shall not allow garbage or
other refuse to accumulate or to gather in or about any of the buildings or structures occupied
by the Concessionaire except in suitable covered garbage receptacles. The Parks and
Recreation Department will be responsible for the removal of rubbish, trash, and garbage
provided that the Concessionaire accumulates such trash at given points and at given times
under the direction of the Town.
Jonesborough Little League shall appoint personnel responsible for picking up trash and litter
in and around the ballfields, creek way, and parking areas used by players and spectators
every night the Concession Stand is in operation.
BMA Minutes | September 14, 2026
Page 12 of 35

CLEANING PREMISES. The Concessionaire shall furnish all labor, services, materials,
supplies, and equipment necessary to maintain, in a clean orderly and inviting condition
satisfactory to the Director, all premises used and occupied by the Concessionaire in the
operation of concessions, together with the areas immediately surrounding the concession
stand that are affected by said operations including but not limited to the spectator/bleachers
area, creek way, and parking lots.
UTILITIES. The Parks and Recreation Department will furnish light, power, and water in such
locations where these utilities exist. All additional installations which require the use of these
utilities shall be made and maintained at the expense of the Concessionaire and only after
securing prior approval.
EMPLOYEES. The Concessionaire shall, at his/her own cost and expense, provide a
sufficient number of employees to service the public promptly and efficiently and in a manner
satisfactory to the Director. A minimum of one (1) adult is required in each concession facility.
The Concessionaire shall not permit any agent or employee to remain in or upon premise of
Persimmon Ridge Park or in any of the buildings, structures or locations occupied by the
Concessionaire for any period of time longer than is normally necessary to secure the
premises and to perform minor clerical work after the close of business, provided, however,
that if required for the protection of its property the Concessionaire may employ and permit
watchmen to remain in said building, so occupied by it. The Concessionaire shall provide the
Recreation Director with the full name, social security number and date of birth for all
concession workers.
The Concessionaire shall employ only competent and satisfactory workmen and whenever the
Director shall notify the Concessionaire in writing that any person employed on the premises in
his/her opinion, is incompetent, disorderly, unsanitary, or otherwise unsatisfactory, such
person’s employment shall be reviewed thoroughly and appropriate action taken. The
Recreation Director shall have final authority if there is a difference of opinion on the
appropriateness of a concessionaire worker.
Concession stand personnel at the ballparks will be responsible for turning off the lights on the
field, after the last game of the day securing the building, and policing the area to keep it
sanitary.
HOURS OF OPERATION. The Concessionaire shall keep all concessions herein provided for
the operation during all reasonable hours and at such other times as the public needs require
or the Director shall direct. Ballfield concessions will be opened 30 minutes prior to the first
game.
ORDINANCES, LAWS AND REGULATIONS. The Concessionaire shall not sell or permit to
be sold, used or brought upon the premises of the Park intoxicating or alcoholic beverages,
and shall not permit or suffer any gambling at any time upon said premises, and shall not
permit improper or immoral conduct on the part of its officers or employees, and shall not
permit hawking or any other noises or disturbance designed to attract attention or to solicit
trade, and shall abide by the ordinances of the County of Washington, Town of Jonesborough,
and the laws of the State of Tennessee, and of the United States, and the rules and
regulations promulgated by the Parks and Recreation Department. There shall be no smoking
in the concession stand and around the ballfield facilities
It shall be the obligation of the Concessionaire to apply for, pay for, and obtain all permits and
licenses required by the various law enforcement agencies to operate the concessions, and to
sell the approved merchandise.
ACCOUNTS, BOOKS AND RECORDS. The concessionaire shall keep books and records
showing accurate and complete data on all receipts and disbursements in connection with the
operation of all concessions. The Concessionaire shall provide monthly financial reports,
which follow the Governmental Accounting Standards Board (GASB) guidelines to the Town
Recorder and the Parks and Recreation Director. The Town Recorder has the right at all
times to examine and audit all of said books and recorder and to reexamine and re-audit
same.
PAYMENTS. The Concessionaire agrees to pay the Jonesborough Parks and Recreation
Department a flat fee payment of $1.00 as compensation for the lease. This payment shall be
paid to the Board of Mayor and Aldermen on or before August 1 of each season.
Concessionaire is responsible for collecting and remitting to the State of Tennessee
Department of Revenue applicable sales tax on concession sales.
CANCELLATION BY THE TOWN. This agreement shall be subject to cancellation by the
Town of Jonesborough in the event of the happening of any one or more of the following
contingencies:
BMA Minutes | September 14, 2026
Page 13 of 35

A.
In the event the Concessionaire is adjudicated as bankrupt, or because of its financial
condition is judged by the Town as being unable to continue successful operation.
B.
Failure of the Concessionaire to perform, keep, and observe any of the conditions of
the contract.
RIGHT TO DECIDE QUESTIONS. The decisions of the Director of the Parks & Recreation
Department relative to the proper performance of terms of the contract shall be subject to the
final approval of the Jonesborough Parks and Recreation Advisory Board and the Board of
Mayor and Aldermen.
ASSIGNMENTS AND SUB-CONTRACTS. This agreement or contract of any of the rights
and privileges provided for herein shall not be transferred or assigned by the Concessionaire
without first having obtained the consent of the Town to do so.
LIABILITY OF THE TOWN. The Town, to the extent permitted by State Law, will be saved
and held harmless by the Concessionaire from damage of any kind, make and description
which may arise as a result of making this contract and the operation of the concessions by
the Lessee. The Town shall not be liable for any damage to persons or properties in the
space leased exclusively to the Concessionaire. The Concessionaire only is responsible for
the equipment within the concession stand and that the Town shall not be liable for any
damage thereto or loss or theft thereof.
RELATION TO TOWN. It is the intent that the Concessionaire shall be considered as an
independent contractor and that neither he/she nor his/her employees shall under any
circumstance be considered servants or agents of the Town, and that the Town shall at no
time be legally responsible for any negligence on the part of said Concessionaire his/her
servants or agents, resulting in either personal or property damage to any individual firm or
corporation.
SIGNS. The Concessionaire, at all locations used for the purpose of providing the services
specified shall erect suitable signs, approved by the Director of the Parks & Recreation
Department, informing the public of the nature of the services provided at any such location.
INSPECTION. The Concessionaire shall allow the Director of Parks & Recreation, or
such other persons as may be designated, access to the premises at all reasonable hours for
the purpose of examining and inspecting said premises, or making necessary building repairs,
or for any other purpose, not unduly affecting the operation of the Concessionaire’s business.
NO SMOKING REQUIREMENT. Persimmon Ridge Park is a “Smoke Free” park and
smoking is prohibited by the Town of Jonesborough. The Concessionaire agrees to inform all
workers in the concession stand area and parents/children using the concession stand that
smoking is prohibited.
TERM OF CONTRACT. Term of this lease is for the 2026 season and will run from
September 14, 2026 through November 30, 2026.
This agreement may be renewed by the Jonesborough Parks and Recreation Advisory
Board with the consent of the Town of Jonesborough.
Executed on this day of 14th day of September, 2026.
LESSEE
CONCESSIONAIRE
Address:
Phone:

LESSOR
____________
Kelly Wolfe, MAYOR
__
JANET JENNINGS, RECORDER

APPROVED AS TO FORM:_______________________________________________
JAMES R. WHEELER, TOWN ATTORNEY
TOWN OF JONESBOROUGH
DEPARTMENT OF PARKS AND RECREATION
2026 CONCESSION AGREEMENT
This agreement is entered into by the Jonesborough Department of Parks and Recreation and
the Jr. Pioneer Athletics herein called the “Concessionaire.” In consideration of the Town of
Jonesborough leasing the concession rights at the Old Jonesborough Middle School, it is
agreed that:
SCOPE OF CONCESSION: This agreement shall grant the exclusive right and privilege to
the Concessionaire to operate the concessions at the Old Jonesborough Middle School in
service to individuals or groups of individuals using the ballfields and park rental or picnic
BMA Minutes | September 14, 2026
Page 14 of 35

areas; however, such rights will not include determining who can and cannot use the athletic
field, only the concession stand area; nor shall such rights of operation restrain or prevent
such individuals or groups from engaging catering services for themselves or bringing their
own food and drink to the ballfield area, as long as this food is not sold.
Concessionaire agrees to service and dispense concessions at such times the public needs
refreshments and/or when the Director of Parks and Recreation Department directs and to
provide in quantities adequate for the needs of the public. All sales and promotions will be
operated efficiently in order to provide optimum revenue as well as service.
The introduction of additional privileges not contained and enumerated herein will be subject to
the approval of the Recreation Director, and the Town officials.
BUILDING AND LOCATIONS. The Parks and Recreation Department will make available the
concession stand and adjoining restrooms.
REPAIRS AND MAINTENANCE. The Parks and Recreation shall, at its cost and expense,
make all ordinary and reasonable repairs required to preserve the buildings, occupied under
this contract, except any damage done by the Concessionaire.
CONDITIONS AND SURRENDER OF PROPERTY. The buildings, which are the property of
the Town of Jonesborough, shall remain the property of the Town of Jonesborough and upon
termination of the contract by lapse of time or otherwise, the Concessionaire shall surrender
possession of all said premises and part in as good condition as said premises where when
first occupied by the Concessionaire.
PLANS FOR ALTERATION. The Concessionaire shall make no alterations of or repairs to
any building, reserved for its use, or erect any new structure or building on the grounds without
official approval from the Parks and Recreation Department.
EQUIPMENT. The Concessionaire shall, at his own cost or expense, furnish and maintain in
good usable condition, a sufficient amount of movable equipment, dispensers, hot dog
cookers, table utensils, dishes, such other equipment as may be necessary to properly furnish
the services here in provided for in a manner acceptable to the Director of Parks and
Recreation.
The Town of Jonesborough will not accept any liability or be responsible, in whole or part, for
any damage, which may be sustained by any materials and/or equipment on any location
resulting from any cause whatsoever.
BEVERAGE AGREEMENT. The Town has an exclusive drink sponsorship agreement with
Coca‐Cola. Concessionaire must use Coca-Cola products (including water) as the sole
provider of bottled / canned / fountain drinks and must order exclusively through the
designated Coke representative as specified by the Town.
DISPOSAL OF GARBAGE AND REFUSE. The Concessionaire shall not allow garbage or
other refuse to accumulate or to gather in or about any of the buildings or structures occupied
by the Concessionaire except in suitable covered garbage receptacles. The Parks and
Recreation Department will be responsible for the removal of rubbish, trash, and garbage
provided that the Concessionaire accumulates such trash at given points and at given times
under the direction of the Town.
Jr. Pioneer Athletics shall appoint personnel responsible for picking up trash and litter in and
around the athletic field, concession stand, and parking areas used by players and spectators
every night the Concession Stand is in operation.
CLEANING PREMISES. The Concessionaire shall furnish all labor, services, materials,
supplies, and equipment necessary to maintain, in a clean orderly and inviting condition
satisfactory to the Director, all premises used and occupied by the Concessionaire in the
operation of concessions, together with the areas immediately surrounding the concession
stand that are affected by said operations including but not limited to the spectator/bleachers
area, creek way, and parking lots.
UTILITIES. The Parks and Recreation Department will furnish light, power, and water in such
locations where these utilities exist. All additional installations which require the use of these
utilities shall be made and maintained at the expense of the Concessionaire and only after
securing prior approval.
EMPLOYEES. The Concessionaire shall, at his/her own cost and expense, provide a
sufficient number of employees to service the public promptly and efficiently and in a manner
satisfactory to the Director. A minimum of one (1) adult is required in each concession facility.
The Concessionaire shall not permit any agent or employee to remain in or upon premise of
Old Jonesborough Middle School or in any of the buildings, structures or locations occupied by
BMA Minutes | September 14, 2026
Page 15 of 35

the Concessionaire for any period of time longer than is normally necessary to secure the
premises and to perform minor clerical work after the close of business, provided, however,
that if required for the protection of its property the Concessionaire may employ and permit
watchmen to remain in said building, so occupied by it. The Concessionaire shall provide the
Recreation Director with the full name, social security number and date of birth for all
concession workers.
The Concessionaire shall employ only competent and satisfactory workmen and whenever the
Director shall notify the Concessionaire in writing that any person employed on the premises in
his/her opinion, is incompetent, disorderly, unsanitary, or otherwise unsatisfactory, such
person’s employment shall be reviewed thoroughly and appropriate action taken. The
Recreation Director shall have final authority if there is a difference of opinion on the
appropriateness of a concessionaire worker.
Concession stand personnel at the ballparks will be responsible for turning off the lights on the
field, after the last game of the day securing the building, and policing the area to keep it
sanitary.
HOURS OF OPERATION. The Concessionaire shall keep all concessions herein provided for
the operation during all reasonable hours and at such other times as the public needs require
or the Director shall direct. Ballfield concessions will be opened 30 minutes prior to the first
game.
ORDINANCES, LAWS AND REGULATIONS. The Concessionaire shall not sell or permit to
be sold, used or brought upon the premises of the Park intoxicating or alcoholic beverages,
and shall not permit or suffer any gambling at any time upon said premises, and shall not
permit improper or immoral conduct on the part of its officers or employees, and shall not
permit hawking or any other noises or disturbance designed to attract attention or to solicit
trade, and shall abide by the ordinances of the County of Washington, Town of Jonesborough,
and the laws of the State of Tennessee, and of the United States, and the rules and
regulations promulgated by the Parks and Recreation Department. There shall be no smoking
in the concession stand and around the ballfield facilities
It shall be the obligation of the Concessionaire to apply for, pay for, and obtain all permits and
licenses required by the various law enforcement agencies to operate the concessions, and to
sell the approved merchandise.
ACCOUNTS, BOOKS AND RECORDS. The concessionaire shall keep books and records
showing accurate and complete data on all receipts and disbursements in connection with the
operation of all concessions. The Concessionaire shall provide monthly financial reports,
which follow the Governmental Accounting Standards Board (GASB) guidelines to the Town
Recorder and the Parks and Recreation Director. The Town Recorder has the right at all
times to examine and audit all of said books and recorder and to reexamine and re-audit
same.
PAYMENTS. The Concessionaire agrees to pay the Jonesborough Parks and Recreation
Department a flat fee payment of $1.00 as compensation for the lease. This payment shall be
paid to the Board of Mayor and Aldermen on or before the start of each season.
Concessionaire is responsible for collecting and remitting to the State of Tennessee
Department of Revenue applicable sales tax on concession sales.
CANCELLATION BY THE TOWN. This agreement shall be subject to cancellation by the
Town of Jonesborough in the event of the happening of any one or more of the following
contingencies:
A.
In the event the Concessionaire is adjudicated as bankrupt, or because of its financial
condition is judged by the Town as being unable to continue successful operation.
B.
Failure of the Concessionaire to perform, keep, and observe any of the conditions of
the contract.
RIGHT TO DECIDE QUESTIONS. The decisions of the Director of the Parks & Recreation
Department relative to the proper performance of terms of the contract shall be subject to the
final approval of the Jonesborough Parks and Recreation Advisory Board and the Board of
Mayor and Aldermen.
ASSIGNMENTS AND SUB-CONTRACTS. This agreement or contract of any of the rights
and privileges provided for herein shall not be transferred or assigned by the Concessionaire
without first having obtained the consent of the Town to do so.
LIABILITY OF THE TOWN. The Town, to the extent permitted by State Law, will be saved
and held harmless by the Concessionaire from damage of any kind, make and description
which may arise as a result of making this contract and the operation of the concessions by
BMA Minutes | September 14, 2026
Page 16 of 35

the Lessee. The Town shall not be liable for any damage to persons or properties in the
space leased exclusively to the Concessionaire. The Concessionaire only is responsible for
the equipment within the concession stand and that the Town shall not be liable for any
damage thereto or loss or theft thereof.
RELATION TO TOWN. It is the intent that the Concessionaire shall be considered as an
independent contractor and that neither he/she nor his/her employees shall under any
circumstance be considered servants or agents of the Town, and that the Town shall at no
time be legally responsible for any negligence on the part of said Concessionaire his/her
servants or agents, resulting in either personal or property damage to any individual firm or
corporation.
SIGNS. The Concessionaire, at all locations used for the purpose of providing the services
specified shall erect suitable signs, approved by the Director of the Parks & Recreation
Department, informing the public of the nature of the services provided at any such location.
INSPECTION. The Concessionaire shall allow the Director of Parks & Recreation, or
such other persons as may be designated, access to the premises at all reasonable hours for
the purpose of examining and inspecting said premises, or making necessary building repairs,
or for any other purpose, not unduly affecting the operation of the Concessionaire’s business.
NO SMOKING REQUIREMENT. Old Jonesborough Middle School is a “Smoke Free”
park and smoking is prohibited by the Town of Jonesborough. The Concessionaire agrees to
inform all workers in the concession stand area and parents/children using the concession
stand that smoking is prohibited.
TERM OF CONTRACT. Term of this lease is for the 2026 season and will run from
September 14, 2026 through November 30, 2026.
This agreement may be renewed by the Jonesborough Parks and Recreation Advisory
Board with the consent of the Town of Jonesborough.
Executed on this day of 14th day of September, 2026.
LESSEE
CONCESSIONAIRE
Address:
Phone:

LESSOR
____________
Kelly Wolfe, MAYOR
__
JANET JENNINGS, RECORDER

APPROVED AS TO FORM:_______________________________________________
JAMES R. WHEELER, TOWN ATTORNEY

13. Approval of Driveway Repairs at 416 E. Jackson Boulevard – The town received a
request from the property owners at 416 East Jackson Blvd., Janet and Danny Mack
Keys, to repair a section of gravel driveway that connects the rear of their business to
Jefferson Drive. There are two or three large drain tiles from the Senior Center and
Lincoln Park that empty onto the Keys’ property. Through several heavy rains in
August, this runoff may have been a contributing factor to washing gravel off the
driveway and cutting a ditch through the driveway as well. The Keys have been good
neighbors to the town and were very easy to work with through the Senior
Center/Lincoln Park project. They are requesting assistance from the Town to repair
this driveway. The gravel driveway is part of private property, but the driveway is
utilized by the general public to enter and exit businesses located in the rear of their
property. Due to the driveway being located on private property however, we cannot
allow Town staff to make the repairs without approval from the Board of Mayor and
Aldermen. Craig Ford Operations Manager estimates the repairs to be approximately
$1,000.00 and would be funded from the Street Department’s current operating
budget.
14. Approval of Constitution Week Proclamation - Daughters of the American Revolution,
State of Franklin Chapter Librarian Allyson Wilkinson requested we approve a
proclamation recognizing the United States Constitution Week September 17-23,
2026.

BMA Minutes | September 14, 2026
Page 17 of 35

15. Approval of Jacksons Prime Outdoor Use Permit – Owner of the Jackson’s Prime Troy
Boane at 111 W. Main Street has applied for an outdoor use permit for the intended
use of a sandwich board sign to be placed on the sidewalk in front of the restaurant to
announce specials while they are open for business. A Certificate of Appropriateness
has been issued by the Historic Zoning Commission. The display will not interfere with
the sidewalk, and the sidewalk will remain ADA accessible. The Hold Harmless
Agreement and Proof of Insurance are complete.
16. Approval of West Main Bank Stabilization Bid – The Town began work on a bank
stabilization project in the 900 block of West Main Street months ago. The project
required the Town to enter into a public/private partnership with a property owner to
complete the project. This project was necessary due to the bank erosion in this block
of West Main Street. The bank has slid off in the past and blocked the southbound
lane of West Main Street. In order to grade a proper slope and curtail future slides,
grade work would encroach on the adjoining property owner. Town crews began the
project but were unable to complete it due to the complexity of the project. At this
point, a bid document was prepared in order to have a private contractor complete the
project. Bids for this project were publicly opened on Friday, September 4, 2026. The
Town received five bids. The bids ranged from $82,500.00 to $307,148.00. Complete
Construction was the low bid for the project and is being recommended to complete
the West Main Street Bank Stabilization Project. Complete Construction has
performed other projects for the Town and are qualified to complete this project.

BMA Minutes | September 14, 2026
Page 18 of 35

The were no items discussed under Old Business.
The first item under New Business was discussion and possible action concerning the
Agriculture Enterprise Fund grant contract. As part of the ongoing efforts to secure additional
funding for the Agriculture Learning Center (ALC) Project, Mr. Bob Browning had applied for
a grant on behalf of the Town through the State of Tennessee Department of Agriculture, the
Agricultural Enterprise Fund grant program. The submitted application provided many details
of the project, and we received notice that we were awarded $499,999.00.
For nearly 250 years, Jonesborough has been closely tied to the agricultural heritage of
Washington County, where small farms have long supported the local economy. Rapid
population growth, however, is reducing farmland and the number of active producers. To
address these challenges, Washington County and its partners have developed the
Agriculture Learning Center (ALC), a regional hub that will strengthen local agriculture
through value-added processing, education, and expanded market access. The ALC’s Food
Hub will enable local producers to supply fresh, locally grown products to Washington County
Schools and, over time, restaurants, healthcare providers, and other institutional buyers. The
facility will also provide classrooms, demonstration kitchens, greenhouses, hydroponics,
gardens, and meeting space to educate youth/adults in agriculture, nutrition, and healthy food
preparation while supporting the next generation of TN farmers and expanding economic
opportunities for existing producers.
This project significantly expands the region’s existing agricultural capacity by creating
processing, packaging, and distribution infrastructure that does not currently exist for local
producers. Today, many farmers are limited to selling raw products with few opportunities for
value-added processing or direct access to larger markets. The Agriculture Learning Center
will allow locally grown fruits, vegetables, and similar products to be processed locally and
sold directly to consumers, schools, restaurants, and other institutional buyers, creating new
revenue opportunities for producers while strengthening Northeast Tennessee’s agricultural
economy and building a more resilient local food supply chain.
Mayor Wolfe thanked Mr. Browning for his work pursuing these grants. With there being no
further discussion Alderman Jenkins made a motion to approve the Agricultural Enterprise
Fund grant award in the amount of $499,999.00 as additional funding toward the construction
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of the Agriculture Learning Center project. Alderman Dickson seconded the motion. The
motion duly passed.

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The next item under New Business was discussion and possible action concerning the
Agricultural Learning Center Project. Mr. Bob Browning has sent update memorandums to
the BMA updating them on the progress of the ALC. The most recent update included an
estimated total funding to date at $1,501,999.00 including the recent grant award notice of
$499,999.00 from the Agricultural Enterprise Fund. Included in Mr. Browning’s most recent
update was information regarding strong potential donations from Farm Credit initiated by our
strong agriculture advocate and partner Dana York Ensor. Total funding is still being
discussed but according to Mr. Browning, Farm Credit is applying their entire East Tennessee
support funding toward ALC. William Burriss, BurWil Construction, has been the contractor
representative on the new Jonesborough School project, including much of the exterior
improvements to the school property.
In consultation with our Town Attorney, Jim Wheeler, the Town’s preferred path forward is to
execute a change order to the school project for the use of the $258,188.00 that BurWil
Construction was paid as part of the school project and is now making available to support
construction activities associated with the ALC project. This is just over $8,000.00 more than
estimated when the last memorandum from Mr. Browning was sent to the Board. Mr. Burriss
has provided the following Scope of Work to use the existing funds designated for the ALC
project. Also included as part of the project from Mr. Burriss is the scope of work that is not
included in Phase 1 building and can be added in a successive construction phase to Phase
1. Mr. Burriss broke out a Phase 1 for the ALC equal to $1,507,000.00 with a Phase 1
estimate summary. Scope of work for Phase 1 and a successive construction phase are
detailed below:
• Grade the site for the building pad
• Install all under slab plumbing and electrical rough-in for the building
• Install the concrete foundations and slab on grade
• Install the concrete greenhouse walls and coolbot
• Install the walk-in cooler (cooler purchased by owner)
• Install the timber frame building
• Install all wood framing
• Install all hollow metal door frames in all of the framed walls. Please note that the
wood door material cost is included, but wood doors would not be installed until the
building is conditioned
• Install the complete roof system
• Install all exterior trim and spray insulation
• Install exterior hollow metal and barn doors
• Install the greenhouse polycarbonate panels
• Install AL storefront windows (excluding window operators)
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•
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Install HVAC VE system for all areas except the kitchen and classroom
Includes $41,150 allowance for building plumbing rough-in (walls, ceilings)
Includes $41,150 allowance for electrical rough-in (walls, ceilings)
We assume that the building permit cost will be waived by the town
The cost for the Phase 1 work is $1,507,000
Please note that the total savings for the previous project is $258,188.

The following scope of work is not included in the Phase 1 building and can be added in a
successive construction phase:
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All site utilities
Cistern and rain leader system
Grease trap
Sidewalks, ramps, steps and handrails
Asphalt striping
Seeding and landscaping
PV (solar) panels
Complete HVAC system for entire building
Complete plumbing rough-in and fixtures
Complete electrical rough-in, power, fire alarm, and light fixtures
Drywall and batt insulation
All interior finishes to include polished concrete, flooring / tile, painting, and interior trim
All specialties and toilet accessories
Window operators (if needed)
Louvers and vents
Power company charges (assume they can be paid by the owner directly)

Town Administrator Glenn Rosenoff will be working with town departments to review the scope
of work beyond Phase 1 to identify areas of cost savings to utilize our force-account labor for
parts of the project. Force-account labor has been a tradition in Jonesborough to have the town
perform part of projects using our own employees and equipment to reduce project expenses.
With additional project funds supporting material costs can be leveraged with town labor and
equipment to reduce certain construction activities for the project.
With no further discussion Alderman Countermine made a motion to approve the Change Order
to the Jonesborough School Project from ClarkNexsen in the amount of $1,507,000.00 to move
forward with BurWil Construction to complete Phase 1 of the Agriculture Learning Center
Project. Alderman Dickson seconded the motion. The motion duly passed.

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The next item on the agenda was discussion and possible action concerning an
amendment to the Jackson Theatre Board membership ordinance. In September 2024, the
BMA approved the amendment to the Jonesborough Municipal Code, Title 1 by adding
Chapter 23, Jackson Theatre board. The Jackson Theatre Board (JTB) was initially
established with five members to provide a manageable advisory body while town Staff and
the JTB helped to develop operating procedures, extensive programming, rentals,
sponsorships, marketing and economic analytics, and professionally led strategic planning
sessions to gain experience overseeing the theatre. After two years of operation, the
proposal to increase to seven members is appropriate based upon the theater’s growth,
expanded programming, increased community involvement, and the need for broader
representation and expertise. Increasing membership to seven members after two years
would provide several benefits:
• Broader community representation by allowing additional perspectives from
community stakeholders.
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Additional expertise in areas such as theater operations, fundraising, marketing,
finance, historic preservation, events, and economic trends.
Greater workload capacity as programming, events, fundraising, and operational
responsibilities increase.
Greater financial oversight and aid in developing new revenue sources.
Provide additional community connections in identifying more grant opportunities.
Additional board participation to protect the town’s financial and economic interests.

One major driving force to increase membership is the economic justifications through the
theater’s continued economic impact. In two years, the theater has generated economic
activity beyone ticket sales or rentals, as it acts as a catalyst for local commerce, tourism,
and job creation. When people attend shows, they often spend additional money downtown
and the surrounding area, on dining, retail, and other services. The experience at the theater
reverberates in the community far beyond its walls.
The proposed new composition does continue to consist of a member of the Board of Mayor
and Aldermen, adds a provision of a designee, selected by the Board of Mayor and
Aldermen, to serve the Jackson Theater Board and provide the important connection
between the theater and Town elected leadership to foster effective communications and
accessing public resources.
The Jackson Theatre Board Mission Statement is: The Jackson Theatre exists to enrich
quality of life through the arts and entertainment by inspiring generations to build their own
story and by fostering cultural preservation and economic development.
The current membership created the Mission Statement and exemplified the Mission. The
membership has gelled establishing a great working relationship, developing trust, have
proven board effectiveness, and have demonstrated how effectively the theater performs
under their leadership. While the original five created the foundation, the additional two
members will bring new expertise, relationships, ideas, and value.
Alderman Causey made a motion, seconded by Aldermen Jenkins, to approve the ordinance
amending the Jonesborough Municipal Code Title 1, Chapter 23, Section 1-1703,
Composition, Appointment, Membership, and Terms on First Reading as presented. The
motion duly passed.

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The next item under New Business was discussion and possible action concerning the
Jackson Boulevard Median Landscape Plan. The concept plan was developed thoroughly
through collaboration between the Operations Manager, the Open Spaces Coordinator, the
Parks and Recreation Director, and Mayor Wolfe. The plan proposes an updated landscape
design for the medians along Jackson Boulevard, from Weigels on the east end to
Persimmon Ridge on the west, introducing refreshed, drought tolerant plants intended to
improve appearance and long-term durability. The plan was presented to the Tree and
Townscape Board on August 25th and was duly passed. The plan was presented as a
concept only. No funding source currently exists to complete the project, and no completion
timeline has been established. Staff will need to develop financial projections, and this is
more than likely a multi-year, phased project built to work within the constraints of the yearover-year budget.
Once the conceptual plan is approved, staff will work on a budget projection median by
median. As an initial first step, staff recommend updating the current landscaped medians
that run east from Boone Street to just past Weigels. Because these medians are already
established, this would allow staff to beta test several of the new plant varieties before they
are introduced on the larger, currently un-landscaped medians planned for the corridor
headed west of town. It will also allow staff to use plants removed on the east end in the west
end median plan, which will result in some savings.
Alderman Countermine noted that Open Space Coordinator Sunny Ezell presented the plan
to the Tree and Townscape Committee and did a great job. With no other discussion
Alderman Jenkins made a motion, seconded by Alderman Countermine, to approve the
Jackson Boulevard Median Landscape Plan as a concept and direct staff to proceed with
developing cost estimates and a phased implementation plan, beginning with a beta planting
phase on the currently landscaped medians between Boone Street and Weigels. The motion
duly passed.
The next item on the agenda was discussion and possible action concerning the
Courthouse Square Lease Agreement. Mayor Wolfe recused himself from the conversation
and vote. The meeting was turned over to Vice Chair Adam Dickson. The Town received a
request from Troy Boane, prospective tenant and current owner of Jackson’s Prime
restaurant located downtown, requesting a lease be considered on a portion of publicly
owned space to be utilized for outdoor dining for a restaurant being located at 109
Courthouse Square. The lease agreement provides in-depth detail of the proposal. A survey
completed by McCoy Land Surveying identifies 1100.1 square feet of open space owned by
the Town, situated along Dogwood Lane, and abutting 109 Courthouse Square. The
proposed lease agreement is between the Town of Jonesborough Board of Mayor and
Aldermen, owners of the open space along Dogwood Lane and Wolfe Development GP,
owners of 109 Courthouse Square adjoining the open space. The current building has been
utilized as different restaurants over decades. Outdoor dining has occurred in front of the
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storefront in the past, and outdoor dining has in the past been located within the Open Space
area under consideration.
The Board of Mayor and Aldermen should consider leasing a designated portion of Townowned open space to a downtown restaurant for outdoor dining as a strategic downtown
revitalization and economic-development initiative. The desire from the public to have more
restaurants located downtown to provide choice is relevant, and restaurants with available
outdoor dining spaces are a great amenity.
The proposed lease would provide productive use for an otherwise underutilized public space
while creating an attractive and active gathering area within the downtown district. Outdoor
dining can contribute to a more vibrant pedestrian environment, encourage people to spend
additional time downtown, and complement existing businesses, events, and public spaces.
Additionally, the owner will be providing for ADA access to the front of the building for the first
time in the history of the building’s existence. The Town promotes our historic downtown and
visitor-oriented activities, and as such outdoor dining can enhance the experience of
residents and visitors. A well-designed dining area, which is being proposed, would
complement downtown architecture, streetscapes, festivals, shopping, and other community
activities. A lease provides the Town with a reasonable financial return for the private use of
public property while maintaining public ownership of the property, including increased sales
tax and alcohol tax revenues. The lease establishes Lessor and Lessee responsibilities, with
major improvement responsibilities by the Lessee. Overall, the lease provides a controlled
use of the town owned property, protects the public interest based on controlled use of the
open space area, establishes a standard for responsible use of the open space, and is
viewed as a downtown economic development and placemaking initiative creating additional
activity, pedestrian traffic, and vibrancy in our historic downtown district.
Tory and Lindsey Boane addressed the BMA and explained how blessed they are to live and
own a business in Tennessee’s oldest town. Mr. Boane stated that the tax base they have
provided the town through their Jackson’s Prime business has been lucrative. From
September 1, 2025 through September 1, 2026, Jacksons Prime has collected a total of
$325,573 for the state. Broken down, 7% goes to the state, 2.75% or $64,000 stays in the
local community, and liquor tax revenue is collected at 15% on all drinks sold totaling
$82,551. Mr. Boane stated that half of the liquor tax stays locally. Mr. Boane stated that
having restaurant options downtown brings consumers downtown, but more options are
needed to create more synergy for people to have dining options. 109 Courthouse Square is
a smaller space and needs to have a patio outside to make the numbers work as well as
providing options for dinners. Mr. Boane stated that the pricepoint for the planned restaurant
is lower than Jackson’s Prime, and they plan to be open seven days a week. He stated that
there is a lot of foot traffic in that area with parking being available behind the courthouse and
to have that vacant land beautified will be a win. Dr. Kennedy, advisor to the HZC,
commented that he has reviewed the lease and the space development plan and is in
support of the project. Dr. Kennedy stated that one of the purposes of the Historic Zoning
Commission is to strengthen the economy of the town and to be sure from a design
perspective that any new development is compatiable to the surrounding area and this
projects meets those criteria points. Dr. Kennedy recommends the BMA approve the lease
agreement be approved.
Vice Chair Adam Dickson asked if a motion was in order. Alderman Causey made a motion,
seconded by Alderman Jenkins, to approve the lease agreement between the Town of
Jonesborough Board of Mayor and Aldermen and Wolfe Development GP as presented.
Discussion: Vice Chair Dickson stated that we are establishing a precedent in approving a
lease agreement. Government is responsible for establishing a climate to allow the private
sector to thrive, and we should want business to succeed. It is important that we set
parameters via policy. Alderman Jenkins stated that during the pandemic he added chairs
and tables to the alleyway next to his business and there is no going back. Consumers enjoy
the option to set outside. With this change Alderman Jenkins stated that offering outdoor
seating changed his business and has easily increased business by 20%. Alderman
Countermine thanked the Boane’s for choosing Jonesborough, and thanked them for the
continued sponsorship of many local programs that Jackson’s Prime continues to participate
in. Alderman Causey stated that we have seen the quality of work completed by Wolfe
Development and this project would definitely be an improvement. With no further discussion
Vice Chair Dickson called for the vote. The motion duly passed.

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Vice Chair Dickson handed the meeting back over to Mayor Wolfe. The last item on
the agenda was discussion and possible action concerning the Town Hall Parking Lot
expansion project. As staff and the town has grown over the years, the parking lot has not,
creating a lack of parking at Town Hall. Staff have been working with Todd Wood to develop
a plan for additional parking. The plan will require the removal of the current trees that run
parallel with the parking lot, between Town Hall and the gas station. The proposal for the new
parking lot would be to remove those trees and replace them with more appropriage trees
and landscaping. Operations Manager Craig For provided a cost estimate for the project:
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835 Feet of extruded curb at $20/ft. = $16,700.00
16,800 Square feet of 6” deep crusher/run stone – 9 tons = $275.00
16,400 Square feet of 2” deep asphalt binder – 9 tons = $900.00
16,000 Square feet of 1.5” deep D-Mix asphalt – 7.5 tons = $975.00
190 feet of 12” HDPE storm pipe = $1,585.00
1) 2-foot x 2-foot x 3-foot deep storm inlet = $625.00
1) Concrete wing wall = $495.00
Total Project Cost = $21,555.00

This project was not budgeted for in the current budget. Mr. Ford stated that the project can
be funded utilizing the Street Department’s current budget, or paving line item from the
capital projects, or a combination of both. This expansion project will add 45 parking spots.
The site preparation work will be completed by the Street Department and the County will do
the paving. Alderman Causey requested that a sidewalk be added to the back of the parking
lot to allow people to walk straight out of the parking lot towards Town Hall without having to
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go out to Boone Street. With no further discussion Mayor Wolfe requested a motion be made.
Alderman Countermine made a motion, seconded by Alderman Dickson, to approve the
Town Hall parking lot expansion project as presented. The motion duly passed.

With no further business to discuss, Mayor Wolfe adjourned the meeting at 7:20 pm.

JANET JENNINGS, RECORDER

KELLY WOLFE, MAYOR

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