On the agenda: Trenton meeting — license plate reader (Jan 8)

City of Trenton
REGULAR COUNCIL MEETING
January 8th, 2026 - 7:30 p.m.

Floyd Croucher

Ray Nichols

Ryan Perry
Mayor
Austin Proffitt Ken Roark

Vice Mayor

Council Member

Council Member

Council Member

Marci Butts

Sharon Montgomery

Council Member

Council Member

CALL TO ORDER
PRAYER

1. Keith Risner
ROLL CALL
PRESENTATIONS
1. Samantha Owens, Nathan Coffey: Parks Board Alternate Swearing In Ceremony
2. Social Media Archive Demonstration
APPROVAL OF MINUTES

1. Minutes of the December 18th, 2025, Council Work Session
2. Minutes of the December 18th, 2025, Regular Council Meeting
CORRESPONDENCE
AUDIENCE OF PUBLIC
UNFINISHED BUSINESS

1. AN ORDINANCE AMENDING CHAPTER 276 OF THE CODIFIED ORDINANCES OF
THE CITY OF TRENTON RELATING TO THE PARKS AND RECREATION BOARD.
(Second Reading)
2. A RESOLUTION AUTHORIZING COOPERATION WITH THE OHIO DEPARTMENT
OF TRANSPORTATION (ODOT) FOR PID NO. 115754 RESURFACING
IMPROVEMENTS TO EAST STATE STREET (S.R. 73); AND DECLARING AN
EMERGENCY. (Second Reading)

City of Trenton
REGULAR COUNCIL MEETING
January 8th, 2026 - 7:30 p.m.
PUBLIC HEARINGS
NEW BUSINESS

1. A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE
AGREEMENT WITH CABLING SPECIALIST, INC. FOR THE PURPOSE OF
DESIGNING, PROVIDING HARDWARE, AND INSTALLING FIBER OPTIC FROM
THE PUBLIC WORKS GARAGE TO THE SOUTH WATER TOWER, IN AN AMOUNT
NOT TO EXCEED ONE HUNDRED SIXTY-NINE THOUSAND THREE HUNDRED
NINETY-FIVE DOLLARS ($169,395.00), AND AUTHORIZING THE CITY MANAGER
TO SIGN ALL DOCUMENTS RELATED THERETO.
2. A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE
AGREEMENT WITH THE VENDOR SUBMITTING THE LOWEST RESPONSIBLE
QUOTE FOR FOURTEEN (14) LAPTOP COMPUTERS, IN AN AMOUNT NOT TO
EXCEED FORTY THOUSAND DOLLARS ($40,000.00), AND TO FURTHER
AUTHORIZE THE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED
THERETO.
3. A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE
AGREEMENT WITH THE VENDOR SUBMITTING THE LOWEST RESPONSIBLE
QUOTE FOR FOURTEEN (14) DESKTOP COMPUTERS IN AN AMOUNT NOT TO
EXCEED TWENTY THOUSAND DOLLARS ($20,000.00), AND TO FURTHER
AUTHORIZE THE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED
THERETO.
4. A MOTION TO APPOINT COUNCILMAN NICHOLS TO CONTINUE TO SERVE ON
THE PLANNING COMMISSION FOR A TERM ENDING DECEMBER 31st, 2026.
5. A MOTION TO APPOINT _____ TO SERVE ON THE PARKS BOARD AS A COUNCIL
REPRESENTATIVE FOR A TERM ENDING DECEMBER 31st, 2026.
6. A MOTION TO APPROVE THE APPOINTMENTS OF VARIOUS BOARD,
COMMISSION AND COMMITTEE MEMBERS PER EXHIBIT “A”
7. A MOTION RATIFYING THE ELECTION OF RYAN PERRY AS MAYOR FOR A TWO
YEAR TERM.
8. A MOTION RATIFYING THE ELECTION OF FLOYD CROUCHER AS VICE MAYOR
FOR A TWO YEAR TERM.

City of Trenton
REGULAR COUNCIL MEETING
January 8th, 2026 - 7:30 p.m.
9. A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH STRYKER, FOR THE PURPOSE OF PURCHASING 3 NEW
LIFPAK 35’s AND 4 NEW AED’s AT THE QUOTED COST OF FIVE ANNUAL
PAYMENTS OF FIFTY-EIGHT THOUSAND TWO HUNDRED EIGHTEEN DOLLARS
AND THIRTY-NINE CENTS ($58,218.39) FOR USE BY THE CITY OF TRENTON FIRE
DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO SIGN ALL
DOCUMENTS RELATED THERETO.
10. A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH VOGELPOHL FIRE EQUIPMENT, FOR THE PURPOSE OF
PURCHASING 9 SETS OF FIRE GEAR (COAT, PANT, BOOTS, HELMET) AT THE
QUOTED COST OF FORTY-FIVE THOUSAND SIX HUNDRED SEVENTY-ONE
DOLLARS AND SEVENTEEN CENTS ($45,671.17) FOR USE BY THE CITY OF
TRENTON FIRE DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO
SIGN ALL DOCUMENTS RELATED THERETO.
11. A MOTION, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH THE KLEINGERS GROUP INC., FOR THE CONSTRUCTION DESIGN AND
SURVEY WORK TO MEET ODOT STANDARDS AND TIMELINE FOR HAMILTONTRENTON ROAD RESURFACING PROJECT (PID 124961) FOR A TOTAL COST OF
EIGHT-ONE THOUSAND DOLLARDS AND ZERO CENTS ($81,000.00) AND
FURTHER AUTHORIZING THE CITY MANAGER TO SIGN ALL REQUIRED
DOCUMENTS RELATED THERETO.
12. A MOTION, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH ROBINSON FENCE COMPANY FOR THE PURCHASE AND INSTALLATION
OF 496 FEET OF GUARDRAILS AND ONE 12-FOOT GATE AT TRENTONS
COMMUNITY PARK FOR A TOTAL COST OF TWENTY-THREE THOUSAND EIGHT
HUNDRED DOLLARS AND ZERO CENTS ($23,800.00) AND FURTHER
AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED
THERETO.
LEGISLATION
AUDIENCE OF COUNCIL
ADJOURNMENT

City Council Work Session Agenda MINUTES
December 18th, 2025
1. Public Comment
2. Finance Director, Matthew Mesisklis
a. Discuss Motion
i. Regarding authorizing the City Manager to pay for the city’s 2025
Bureau of Workers’ Comp premium at a cost of $44,517, and further
authorizing the Finance Director to approve the then and now
1. Mr. Mesisklis stated that several items were before Council,
some of which were also included as correspondence for the
regular Council meeting, and he would review those briefly. He
explained that the first item on the work session agenda was
authorization to pay the City’s 2025 Workers’ Compensation
premium in the amount of $44,517. He noted that the City
typically has a purchase order in place for this expense, but it
was inadvertently missed during the year-end carryover
process. Mr. Mesisklis reported that the City’s Bureau of
Workers’ Compensation costs have decreased by nearly
$20,000 over the past three years, which he attributed to
improvements in safety practices and a recent audit showing
reduced costs associated with firefighter staffing compared to
prior years. He added that the premium amount is generally
consistent with last year’s cost.
b. Discuss Legislation
i. An Ordinance to make annualized appropriations for current operating
expenses and other expenditures of the City of Trenton . (Second
Reading)
1. Mr. Mesisklis explained that the budget ordinance was before
Council and that all related documents were included in the
Council agenda. He stated that he had prepared his customary
PowerPoint presentation and noted that budget approval occurs
at the fund and expense category level, such as personnel and
other expenses, while the detailed line items are available for
review within the agenda materials. During discussion, Mayor
asked City Attorney Ziepfel to clarify whether Council may
amend the budget after adoption. City Attorney Ziepfel
confirmed that once adopted, Council may amend the budget at
any time to reflect updated priorities. He further explained that
the budget process is governed by Ohio Revised Code Chapter
5705 and that there is a mandatory deadline of April 1 of the
fiscal year for adoption. He stated that failure to adopt a budget

by that date would prevent City expenditures, except potentially
through temporary appropriations, which could restrict
operations. Mr. Ziepfel advised that adopting the budget is the
most risk-averse approach to avoid disruption, noting that a
newly seated Council may revisit and amend the budget as
needed. Mr. Mesisklis added that while adoption after January
1 would result in an audit note, supplemental appropriations
may be adopted at any time during the year and may increase
or decrease appropriations. He concluded by stating that this
completed his overview of the budget.
ii. A Resolution accepting the amounts and rates as determined by the
budget commission and authorizing the necessary tax levies and
certifying them to the county auditor. (First Reading, Suspend Rules)
1. Mr. Mesisklis explained that the resolution before Council
concerned accepting the amounts and rates determined by the
County Budget Commission and authorizing the necessary tax
levies to be certified to the County Auditor. He stated that the
item is procedural in nature and is typically approved alongside
the tax budget, but was inadvertently omitted earlier in the year.
He explained that as part of the operating budget process, the
County Auditor reviews the City’s valuation data and provides an
estimate of the property tax revenue the City is expected to
collect in the coming year. Approval of the resolution authorizes
the City to accept those figures and transmit them back to the
County

iii. An Ordinance (Supplemental Appropriations and Adjustments)
Amending 2025 final appropriation Ordinance 33-2024 to adjust
appropriations for various funds and declaring an emergency. (First
Reading, Suspend Rules)
1. Mr. Mesisklis explained that the ordinance before Council was a
supplemental appropriation and adjustment amending the
2025 final appropriations ordinance to account for various
budget changes and to declare an emergency. He stated that
the purpose of the ordinance is to reconcile year-end expenses
with all additional items approved by Council throughout the
year, bringing the official 2025 budget into alignment with
actual 2025 expenditures. He noted that the ordinance also
includes outstanding purchase orders for 2025 items that will
be expended in future periods. As examples, he cited large
capital projects such as the City building and the water tower,
which are not expected to be completed within a single year but
require funds to be encumbered in one fiscal year and

expended over time. He explained that this accounts for the
higher supplemental appropriation amount, as those funds will
be spent from the 2025 budget throughout the following year.

c. Discuss Presentation
i. 2026 Budget Presentation
1. Mr. Mesisklis stated that another item of correspondence
before Council was the City’s audit report, which auditors
reviewed in greater depth this year. He explained that audits
are typically released in June or July, but because the City will
be transitioning to a different auditing standard and moving
directly under State auditing oversight next year, the auditors
conducted a more thorough review. He read excerpts from the
audit opinion, noting that the auditors issued an unmodified
opinion stating that the City’s financial statements fairly
present, in all material respects, the financial position and
changes in financial position of the City of Trenton for the year
ended December 31, 2024, in accordance with generally
accepted accounting principles. He highlighted that total assets
and deferred outflows exceeded total liabilities and deferred
inflows at year-end by approximately $39,759,14, representing
the City’s net position, which increased by approximately
$6,131,38—an 18% increase from 2023—across governmental
and business-type activities. Mr. Mesisklis reported that the
audit identified one material weakness related to compensated
absences, explaining that changes in Governmental Accounting
Standards Board requirements increased how sick leave
liabilities must be reported and that the City had initially
understated that liability by approximately 20 percent. He noted
that the issue was corrected prior to issuance of the audit
report and documented accordingly. He further stated that a
management letter was also issued outlining immaterial
adjustments, which prevented the City from receiving the
Auditor of State Award, a designation achieved by
approximately four percent of municipalities. Mr. Mesisklis then
reported that the City did receive the Ohio STAR Transparency
Award, earning four out of four stars after meeting all seven
evaluation criteria, including timely public records responses,
use of the Ohio Checkbook, publication of the audit and
management letter on the City website, and enhanced
transparency practices. He noted that approximately fifteen
percent of Ohio local governments receive this recognition. He
stated that the audit documents are posted on the City’s
website and are required to be read into the record but do not

require Council action. He concluded by noting that aside from
the budget presentation, no additional items were before
Council at that time.
3. City Attorney, Nick Ziepfel
a. Discuss Legislation
i. Regarding approving the terms and conditions of a three year
successor collective bargaining agreement. (First Reading, Suspend
Rules)
1. City Attorney Ziepfel addressed Council regarding an ordinance
approving a collective bargaining agreement with the City’s
police officers. He explained that City staff and the bargaining
unit began negotiations a few weeks prior and that the City
historically operates under three-year collective bargaining
agreements for full-time patrol officers. He noted that during
the prior negotiation cycle in late 2022 and early 2023, the
agreement underwent a near-complete rewrite, which was a
challenging and lengthy process, but resulted in what City staff
believed to be a fair agreement. Ziepfel stated that this
negotiation cycle was significantly more efficient, requiring
fewer than two bargaining sessions to reach a tentative
agreement. He summarized the key terms, including wage
increases of 6 percent, 8 percent, and 6 percent over the next
three years, noting that these increases are consistent with
comparable jurisdictions of similar size, call volume, and
department structure, and align with historical compensation
trends over the past 15 to 20 years. Additional changes include
a small quarterly stipend recognizing the added responsibilities
of the assigned detective, minor adjustments to shift
differential pay, and updates to the uniform allowance. Mr.
Ziepfel also highlighted changes related to health insurance
contributions, explaining that as the City evaluates future health
insurance options, including a potential transition to a Health
Savings Account (HSA) plan, the agreement includes incentives
to encourage participation in wellness programs and greater
cost-consciousness in healthcare spending. He stated that
there were no other substantive economic changes in the
agreement and praised both City staff and the bargaining unit
for their preparation and cooperation throughout the process.
Council members commended the efficiency of the negotiations
and expressed appreciation to both the City and the union.
Ziepfel noted that the agreement represents a rare instance in
which a successor collective bargaining agreement was
reached prior to the expiration of the existing contract, which
runs through the end of the year, with the new agreement

scheduled to take effect January 1, 2026, and continue through
December 31, 2028.
4. Clerk of Council, Stanislav Beresford
a. Discuss Motion
i. Regarding a motion to appoint Jennifer Harris to continue to serve on
the planning commission
ii. Regarding a motion to appoint Bob Melloh to continue to serve on the
planning commission
iii. Regarding a motion to appoint a council member to serve on OKI
1. Mr. Beresford addressed Council and stated that several
motions were before them. He explained that motions were
presented to reappoint Jennifer Harris and Bob Melloh to
continue serving on their respective commissions. He also
noted that a motion was before Council to appoint a Council
member to serve as the City’s representative to OKI (OhioKentucky-Indiana Regional Council of Governments). Mr.
Beresford explained that committee assignments are typically
discussed at the first meeting in January, but the OKI
appointment must be made prior to the start of 2026. Mr.
Beresford opened the discussion and noted that Mr. Croucher
currently serves as the City’s OKI representative. Mr. Croucher
stated that he wished to remain in that role, and no other
Council members expressed interest. Mayor then highlighted
the impact of Mr. Croucher’s service, noting that the City’s
paving budget increased by approximately $1 million for the
upcoming year as a direct result of OKI funding efforts. He
stated that Mr. Croucher attends monthly meetings in
Cincinnati, represents the City, ensures required documentation
is completed, and actively advocates for infrastructure funding.
Mr. Croucher also thanked City Manager Nichols, Assistant City
Manager Nicole, Finance Director Mesisklis, and Mr. Brad Baker
for ensuring all paving projects and documentation were
properly prepared, stating that their coordination contributed to
the successful funding outcome. Council members expressed
appreciation for the collective effort.

b. Discuss Legislation
i. Regarding an Ordinance Amending Ordinance 34-2025 for the purpose
of correcting a scrivener’s error. (Second Reading)
1. Mr. Beresford stated that additional legislation was before
Council. He explained that one ordinance amends Ordinance
34-125 for the purpose of correcting a scrivener’s error, noting
that two ordinances had previously established Section
1252.17 and that the proposed ordinance corrects the
numbering by establishing Section 1252.18. He emphasized
that no language within the code is being changed. Mr.
Beresford then addressed an ordinance amending Chapter 276
of the Codified Ordinances relating to the Parks and Recreation
Board. He read the proposed changes, which establish a sevenmember board consisting of one Council member appointed for
a one-year term and six citizen members appointed by Council,
and authorize the board to create alternate positions as
needed. The amendment clarifies that alternates may serve in
place of absent citizen members in accordance with board
procedures, but may not substitute for the Council
representative, and that only a non-serving Council member
who also sits on the Parks and Recreation Board may substitute
for the Council representative if necessary. During discussion,
Council members confirmed that the changes prevent
alternates from substituting for the Council representative and
limit the number of Council members serving simultaneously on
the Parks and Recreation Board. Mayor noted that the
amendment provides clearer structure and avoids overlap
between Council and board roles. Mr. Beresford stated that
Council would make appointments at a future meeting and
concluded that he had no further items.

5. City Manager, Marcos Nichols
a. Discuss Motion
i. Regarding a motion authorizing the City Manager to enter into a
contract with the Kleingers Group, for the construction design of
widening wayne Madison Road for a total cost of $185,000.00 and
further authorizing the City Manager to sign all required documents
related thereto.
1. Mr. Nichols stated that a motion was before Council to enter
into a contract for the construction design of the Widening Way
Madison Road project at a total cost of $185,000. He explained
that approving the contract would allow the City to begin the
engineering process, identify project requirements, and develop
a final estimated construction cost for widening Way Madison
Road to incorporate a third lane. In response to a question, he
clarified that the project area extends from State Street to the
roundabout on Way Madison. He asked if there were any
additional questions regarding the motion.
b. Discuss Legislation
i. An Ordinance authorizing the purchase of approximately 7.26 acres of
real property located in the City of Trenton, Butler County, Ohio. (First
Reading)
1. Mr. Nichols explained that an ordinance was before Council
authorizing the purchase of 7.26 acres of property located at
3046 Pearson Road for Water Division purposes. He stated that
in 2026 the City intends to establish a public/institutional
zoning district, and that this property, along with City parks and
the City building, would be considered for inclusion in that
district in the future. He noted that Community Park and Home
Avenue Park are currently zoned residential and stated that it
would be more appropriate to align those properties with a
public/institutional zoning classification rather than residential
zoning.
ii. A Resolution authorizing cooperation with ODOT for PID NO. 115754
resurfacing improvements to East State Street (S.R. 73) (First Reading)
1. Mr. Nichols presented a resolution for ODOT Project No.
115754, explaining that it relates to the resurfacing project
extending from First Street to the bridge outside of town. He
stated that Council has approved similar agreements in recent
months and that ODOT requires confirmation that all
agreements are in place following completion of preliminary
engineering. He noted that the resolution acknowledges the
City’s estimated share of the project cost, totaling $685,999,

and authorizes approval for inclusion in the upcoming year’s
budget. Mr. Nichols then addressed the previously discussed
ordinance authorizing the purchase of the 7.26-acre property
for Water Division purposes, noting that although the ordinance
was drafted as an emergency, staff recommended proceeding
with a second reading and final passage at the same meeting
due to delays exceeding two months that have caused
additional costs to the sellers, who have been required to keep
utilities active while awaiting closing. Council Member Perry
expressed concern with closing a property transaction under an
expedited process but agreed that the property should move
forward, noting that the well testing conducted over the past
several years showed this site to be the strongest option and
that the purchase price was reasonable. Mr. Nichols
acknowledged that delays were partly due to
miscommunication between staff and the City’s real estate
broker regarding the environmental assessment process and
engineering scheduling, and he apologized for the delay. Mayor
Perry stated that while he understood the circumstances, he
was uncomfortable with closing a property purchase under an
accelerated process and requested that staff review the
timeline to identify what caused the delay and ensure similar
issues do not occur in the future. Mr. Nichols agreed to review
the matter and report back to Council.
c. Executive Session Request
i. To consider the confidential information related to marketing plans,
specific business strategy, production techniques, trade secrets, or
personal financial statements of an applicant for economic
development assistance and to confer with legal counsel.
ii. To discuss pending or imminent court action with the public body’s
legal counsel.
iii. To discuss the appointment of a public official
1. Mr. Nichols held his executive session request till the regular
council meeting
6. Council Comments and Questions.
a. Mayor Perry addressed an incident involving damage to the local soccer fields,
stating that it was unfortunate and disappointing to see the harm done. He
emphasized that the fields are maintained by volunteers through donations
and fundraising efforts so that children and families can enjoy them, and that
damaging the fields set those efforts back significantly. Mayor Perry stated
that if those responsible are unwilling to come forward, he encouraged them
to volunteer to help clean up and repair the damage. He noted that the City
has been in contact with the soccer association and plans to meet to
determine what assistance the City can provide to help make the situation

right. He encouraged anyone with information about the incident to contact
the Police Department, noting that the City has license plate reader cameras
that could assist in identifying those responsible. Mayor Perry stated that
helping law enforcement in this matter helps the City, the children, and the
broader community. He added that if the incident was an act of frustration or
anger, it was misdirected, as the fields are operated by a private organization
on donated land. He concluded by stating that the City would do everything it
can to assist in addressing the damage and restoring the fields.
Motion - That executive session be adjourned, and the meeting be adjourned.
(Roll Call Vote) 1st Vice Mayor Woodrey 2nd Ms. Montgomery
YAYS: Perry, Woodrey, Montgomery, Croucher, Nichols, Combs, Perry
NAYS:
ABSTAIN:
ABSENT:

Time: 6:57 PM
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City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.

Calvin Woodrey Floyd Croucher

Ryan Perry
Mayor
Jennie Combs
Dale Perry

Vice Mayor

Council Member

Council Member

Raymond Nichols Sharon Montgomery

Council Member Council Member

Council Member

CALL TO ORDER
PRAYER

1. Deacon Larry Gronas
ROLL CALL
Present: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7)
Absent:
(0)
PRESENTATIONS

a. Prior to Presentations Mayor made a motion to read items 4 and 5 under new business
Motion – Motion to read items 4 and 5 under new business
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Combs _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

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A. A MOTION TO APPOINT HANNAH DEARTH AND VINCE WASILOSKI TO FILL THE TWO
VACANCY POSITIONS ON THE PARKS BOARD FOR A 3 YEAR TERM BEGINNING JANUARY
1, 2026 AND ENDING DECEMBER 31, 2028
B. A MOTION TO APPOINT DONNA FIELDS, SAMANTHA OWENS, HENRY ROOT, TIMOTHY
PHILLIPS AND NATHAN COFFEY AS ALTERNATES ON THE PARKS BOARD FOR TERMS
BEGINNING JANUARY 1, 2026 AND ENDING DECEMBER 31, 2028.
Motion – Motion to Approve the following appointments
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Croucher _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

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City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
1. Donna Fields, Samantha Owens, Henry Root, Timothy Phillips, Nathan Coffey: Parks
Board Alternate Swearing In Ceremony
2. Hannah Dearth and Vince Wasiloski: Parks Board Member Swearing In Ceremony
3. Councilmember Dale Perry Proclamation and Recognition
4. Councilmember Jenni Combs Proclamation and Recognition
5. Councilmember Calvin Woodrey Proclamation and Recognition
6. New Council Swearing In Ceremony
7. Vice Mayor Swearing In Ceremony
8. Mayor Swearing In Ceremony
9. 2026 Budget Presentation
a. Mr. Mesiklis presented an overview of the City’s 2026 operational budget and
noted that the detailed line-item budget was included in the Council agenda
packet. He explained that municipal budgets serve two primary purposes: (1) a
guideline for spending and an estimate of resources and revenues for the
calendar year, and (2) a policy document reflecting the City’s priorities and
projects. He stated that Trenton uses fund accounting, with 31 active funds and
legally restricted uses for revenues deposited into each fund. He identified the
City’s major fund categories as water, sewer, streets, police levy, fire levy,
general, and capital/TIF-related funds, and explained that utility bill revenues
are deposited into their respective funds and cannot be intermixed. Mr. Mesiklis
outlined the budget development and approval process, stating that
departments draft fund budgets by line-item expenditures, management reviews
them with department heads, and budget discussions may be held with Council
members and committees. He said the budget is reviewed through committees
(including Public Safety and Strategic Management), then presented to Council
for approval by fund and expense category, entered into the City’s accounting
software as the spending plan for the year, and filed with the County Auditor. He
also summarized the City’s budget policies, including requirements that funds
end the year within reserve balance targets (noting a General Fund reserve goal
of approximately five to six months of operating expenses, and strategic
reserves in the Water and Sewer funds for contingencies), and that each
operating fund must be balanced pursuant to statutory requirements (revenues
plus cash on hand must be equal to or greater than expenditures). He noted it is
best practice for non-recurring project expenses—when exceeding revenues—to
be charged to reserve balances, and stated that unbudgeted expenses must be
authorized by Council through supplemental appropriations, with amended
ordinances and certified resources submitted to the County Auditor as needed.
Mr. Mesiklis discussed financial metrics used in municipal finance and stated
that the City maintains bond ratings for general obligation and water enterprise
debt. He reported Trenton’s general obligation bond rating as AA2 (Moody’s) and
the water enterprise rating as A1, describing both as strong. He referenced
Ohio’s balanced budget requirement and stated that Ohio municipalities
generally compare favorably nationwide due to that requirement. He provided
examples of ratings for nearby jurisdictions for comparison and stated that bond
rating changes can occur when new debt is issued. He noted that Trenton
received upgrades in both the general obligation and water ratings in 2025,
citing factors identified by Moody’s including successful audits, a budget book

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
award, strong income tax growth, and economic development prospects, and
explained that improved ratings can reduce borrowing costs. Turning to the
2026 budget figures, Mr. Mesiklis stated that total expected all-funds revenues
were approximately $35.1 million (including transfers), with the General Fund
just under $6.5 million. He explained that transfers are recorded as revenue
within funds but do not represent new external money. He highlighted that
increases within the Police Levy Fund reflected a higher General Fund transfer
rather than increased levy collections. He also explained that debt proceeds are
treated as revenue because they represent cash inflow, noting that projected
Water Fund revenues included OWDA loan proceeds associated with the water
tower project. He stated that certain potential revenues—such as PILOT
payments tied to economic development projects and water service
agreements—were not included due to uncertainty and would be addressed later
through supplemental appropriations and certificates of resources if realized.
Mr. Mesiklis summarized major revenue assumptions and changes, including:
(1) short-term notes having been paid in full in prior years; (2) a projected
$45,000 decrease in property tax revenues due to state and county rollbacks,
with RID-related revenues expected to remain stable due to new construction
offsetting impacts; (3) expected receipt of outstanding property tax payments in
a TIF fund that were not paid in the prior period; (4) a projected 15% decline in
income tax revenue budgeted conservatively due to timing impacts from the
RITA transition and a slowdown in delinquent collections; (5) a police transfer
budgeted at approximately $3.36 million, with an expectation that this subsidy
will continue to grow; and (6) reduced investment revenue due to falling interest
rates and statutory investment limitations. Mr. Mesiklis then reviewed the
expense side of the budget. He stated that the 2026 all-funds initial budget
totaled approximately $38.9 million, with significant changes driven by the water
tower construction activity. He noted decreases in certain funds compared to
2025 were attributable to project timing, carryovers, and previously initiated
contracts. He explained that the initial budget does not include supplemental or
unforeseen items that occur throughout the year. He also described the level of
Public Works support provided to parks maintenance, estimating that parksrelated work accounts for approximately 8.9% of Public Works time, or roughly
$200,000 annually when wages and benefits are considered. Mr. Mesiklis
identified key expense items and planned allocations, including a General Fund
capital transfer, a parks transfer, continuation of the annual General Fund
transfer to the Fire Levy, and a budgeted increase in the Police transfer. He
stated that the City reworked its health insurance plans to achieve a zero-cost
increase for 2026 by transitioning to an HSA-based plan and expanding
wellness incentives. He described planned parks and recreation investments
funded through RID/TIF and related funds, including continued work on the
splash pad and Founders Park electrical upgrades, a placeholder for Home
Avenue Park redesign, Community Park repaving improvements, a dog park
allocation, community events funding, and a proposed parks supply building to
improve operational efficiency. Mr. Mesiklis discussed capital planning and
infrastructure, including OWDA financing and repayment timing, and noted the
City’s paving/infrastructure investment levels for 2026. He referenced
anticipated and ongoing projects such as roadwork supported by grant and loan

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
programs, engineering for widening Wayne Madison Road, and additional capital
needs to be brought to Council as plans and funding become more certain. He
also noted that additional property tax shifts and credits contemplated in
pending state legislation could affect local revenues, and encouraged the public
to review the legislation and form their own opinions. Mr. Mesiklis explained that
authorizing a budget does not automatically authorize individual purchases, and
that Council retains the ability to approve or deny expenditures (particularly
those over thresholds requiring Council authorization) even if appropriations
exist. He provided a detailed review of utility funds, stating the City was planning
0% increases for residential water and sewer rates, while noting that certain
commercial/industrial sewer rates above a usage threshold would be tied to CPI.
He also stated that the refuse fund would require a $1/month increase due to
the contractor agreement. Mr. Mesiklis reviewed Fire Levy operations and
sustainability, stating the City budgeted for five-person staffing at all times,
included 3% COLA assumptions plus step increases, and projected EMS revenue
improvements. He discussed levy effectiveness declining due to property
valuation-driven millage reductions and presented projections showing the Fire
Levy fund balance drawing down in coming years, with decisions likely required
in future years. He reviewed Police operations, stating the Police Levy was not
intended to fund the entire department, that the General Fund subsidizes the
majority of police and dispatch operations, and that the subsidy is expected to
increase annually. He also referenced bargaining agreement cost drivers,
dispatch staffing levels, vehicle replacements, and other operating
considerations. Mr. Mesiklis concluded by summarizing that the 2026 budget
reflected expected revenues of approximately $35.12 million and budgeted
expenses of approximately $39.0 million, resulting in a planned drawdown
supported by available cash balances. He reported an expected year-end 2026
all-funds balance of approximately $17.7 million and a year-end 2026 General
Fund balance just under $3.0 million, consistent with reserve policies. He
concluded his presentation and noted the line-item details were available for
Council review. The Mayor added that City expenditures are publicly available
through the Ohio Checkbook system. (The Entire Budget Presentation Can Be
Viewed Below These Minutes)
APPROVAL OF MINUTES
1. Minutes of the December 4th, 2025, Council Work Session.
2. Minutes of the December 4th, 2025, Regular Council Meeting.
Motion –To approve the minutes of the December 4th, 2025, Council Work Session and Regular Council
Meeting

(Roll Call Vote) 1st__ Mr. Nichols___ 2nd_____ Ms. Montgomery _
YAYS: Perry, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN: Woodrey
ABSENT:

(6)
(0)
(1)
(0)

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
CORRESPONDENCE

1.
2.
3.
4.

2024 Audited Financial
2024 STARS Report
Clark Schaefer Hackett Management Letter
November Financial Snapshot (The Entire November Snapshot Can Be Viewed Below
These Minutes)

AUDIENCE OF PUBLIC

Fire Chief Brian Sebald- Chief Sebald addressed Council and described the evening as
bittersweet, thanking outgoing council members for their years of support and contributions
to the Trenton Fire Department, including wage increases, step raises, added holidays, new
and modern equipment, and the construction of the new fire station in 2018, all of which
have helped build a strong and stable department. He emphasized that the department
wants to continue moving forward but acknowledged that many future goals will require
additional funding, noting this as an ongoing challenge. Chief Sebald also shared a
lighthearted remark about Vice Mayor Woodrey’s dedication, clarifying that while he may not
claim dedication to saving lives and property in the traditional sense, he is firmly dedicated
to the safe delivery of the crew, a phrase Chief Sebald explained originated years earlier as
his own email tagline during his career. He concluded by thanking outgoing members for
their service, expressing appreciation to current members, and welcoming incoming council
members while noting they have big shoes to fill. Following his remarks, Vice Mayor
Woodrey reflected on the budget presentation by comparing the proposed $2 million 2026
fire department budget to the roughly $40,000 annual budget during his time on the
volunteer fire department in the 1980s, noting how much the department and times have
changed while expressing pride that they “made it” through those earlier years.

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.

UNFINISHED BUSINESS

Motion –That Items 1 through 3 Under Unfinished Business is read by title only
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Montgomery _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

1. AN ORDINANCE AMENDING ORDINANCE 34-2025 FOR THE PURPOSE OF CORRECTING
A SCRIVENERS ERROR. (Second Reading)
Motion –The Ordinance Be Adopted
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Montgomery _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

2. AN ORDINANCE ADOPTING THE 2025 REVISION OF THE OHIO FIRE CODE AND
UPDATING THE CITY OF TRENTON CODIFIED ORDINANCES TO REFLECT SUCH CHANGES.
(Second Reading)
Motion –The Ordinance Be Adopted
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Croucher _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

3. A RESOLUTION AMENDING THE MUNICIPAL WAGE SCALE OF THE CITY OF TRENTON.
(Second Reading)
Motion –The Resolution Be Adopted
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Combs _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.

PUBLIC HEARINGS

1. AN ORDINANCE TO MAKE ANNUALIZED APPROPRIATIONS FOR CURRENT OPERATING
EXPENSES AND OTHER EXPENDITURES OF THE CITY OF TRENTON, STATE OF OHIO,
DURING A PERIOD BEGINNING JANUARY 1, 2026, AND ENDING DECEMBER 31, 2026.
a. Mayor opened the public hearing, he opened the floor for anyone who wishes to
speak for the ordinance. No-one came to the floor. Mayor then opened the floor
for those who wish to speak against the ordinance. No-one came to the floor.
Mayor then closed the public hearing.
NEW BUSINESS

1. A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE
KLEINGERS GROUP, FOR THE CONSTRUCTION DESIGN OF WIDENING WAYNE MADISON
ROAD FOR A TOTAL COST OF ONE HUNDRED AND EIGHTY-FIVE THOUSAND DOLLARS
AND ZERO CENTS ($185,000.00) AND FURTHER AUTHORIZING THE CITY MANAGER TO
SIGN ALL REQUIRED DOCUMENTS RELATED THERETO.
Motion –Motion To Authorize.
(Roll Call Vote) 1st__Vice Mayor Woodrey___ 2nd_____ Mr. Croucher _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

2. A MOTION TO APPOINT JENNIFER HARRIS TO CONTINUE TO SERVE ON THE PLANNING
COMMISSION FOR A TERM OF 4 YEARS BEGINNING JANUARY 1, 2026 AND ENDING
DECEMBER 31, 2029.
Motion –Motion To Appoint
(Roll Call Vote) 1st__Mr. Croucher___ 2nd_____ Ms. Combs _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

3. A MOTION TO APPOINT BOB MELLOH TO CONTINUE TO SERVE ON THE PLANNING
COMMISSION FOR A TERM OF 4 YEARS BEGINNING JANUARY 1, 2026 AND ENDING
DECEMBER 31, 2029.
Motion –Motion To Appoint
(Roll Call Vote) 1st__Vice Mayor Woodrey___ 2nd_____ Mr. Nichols _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:

(7)
(0)
(0)

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
ABSENT:

(0)

4. A MOTION TO APPOINT HANNAH DEARTH AND VINCE WASSILOSKI TO FILL THE TWO
VACANCY POSITIONS ON THE PARKS BOARD FOR A 3 YEAR TERM BEGINNING JANUARY
1, 2026 AND ENDING DECEMBER 31, 2028.
5. A MOTION TO APPOINT DONNA FIELDS, SAMANTHA OWENS, HENRY ROOT, TIMOTHY
PHILLIPS AND NATHAN COFFEY AS ALTERNATES ON THE PARKS BOARD FOR TERMS
BEGINNING JANUARY 1, 2026 AND ENDING DECEMBER 31, 2028.
6. A MOTION TO APPOINT MR. CROUCHER TO SERVE ON OHIO KENTUCKY INDIANA (OKI)
REGIONAL COUNCIL OF GOVERNMENTS FOR A ONE YEAR TERM ENDING DECEMBER
31, 2026.
a. Mayor Perry noted that for those who may not have attended the work session,
Mr. Croucher has shown significant dedication to the City by traveling to
Cincinnati each month to attend meetings, and that his efforts this year directly
helped secure a grant of approximately one million dollars to increase the city’s
paving budget, explaining that this increase was made possible through a
combination of city staff having the necessary paperwork in order and the strong
relationships Mr. Croucher has built through consistent participation, and he
stated that Council would like to collectively thank Mr. Croucher for his work and
commitment.
Motion –Motion To Appoint
(Roll Call Vote) 1st__Ms. Montgomery___ 2nd_____ Mr. Perry _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Perry
NAYS:
ABSTAIN: Croucher
ABSENT:

(6)
(0)
(1)
(0)

7. A MOTION AUTHORIZING THE CITY MANAGER TO PAY FOR THE CITY’S 2025 BUREAU OF
WORKERS’ COMP PREMIUM AT A COST OF $44,517, AND FURHTER AUTHORIZING THE
FINANCE DIRECTOR TO APPROVE THE THEN AND NOW CERTIFICATE RELATED THERETO
IN COMPLIANCE WITH AND PURSUANT TO OHIO REVISED CODE SECTION 5705.41(D)
AND CITY OF TRENTON RESOLUTION NO. 12-2022.
Motion –Motion To Authorize
(Roll Call Vote) 1st__Vice Mayor Woodrey___ 2nd_____ Mr. Perry _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.

LEGISLATION

Motion –That Items 1 through 7 Under Legislation is read by title only
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Croucher _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

1. AN ORDINANCE TO MAKE ANNUALIZED APPROPRIATIONS FOR CURRENT OPERATING
EXPENSES AND OTHER EXPENDITURES OF THE CITY OF TRENTON, STATE OF OHIO,
DURING A PERIOD BEGINNING JANUARY 1, 2026, AND ENDING DECEMBER 31, 2026.
(Second Reading)
Motion –The Ordinance Be Approved
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Croucher _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

2. AN ORDINANCE AUTHORIZING THE PURCHASE OF APPROXIMATELY 7.26 ACRES OF
REAL PROPERTY LOCATED IN THE CITY OF TRENTON, BUTLER COUNTY, OHIO, AND
DECLARING AN EMERGENCY. (First Reading, Suspend Rules)
Motion –That the Rules be Suspended and the Ordinance is voted on tonight
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Montgomery _
YAYS: Woodrey, Montgomery, Nichols, Combs, Perry
NAYS: Perry
ABSTAIN: Croucher
ABSENT:

(5)
(1)
(1)
(0)

Motion –The Ordinance Be Authorized
(Roll Call Vote) 1st__ Mr. Nichols___ 2nd_____ Mr. Perry _
YAYS: Woodrey, Montgomery, Nichols, Combs, Perry
NAYS: Perry
ABSTAIN: Croucher
ABSENT:

(5)
(1)
(1)
(0)

3. AN ORDINANCE AMENDING CHAPTER 276 OF THE CODIFIED ORDINANCES OF THE CITY
OF TRENTON RELATING TO THE PARKS AND RECREATION BOARD. (First Reading)

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
4. A RESOLUTION AUTHORIZING COOPERATION WITH THE OHIO DEPARTMENT OF
TRANSPORTATION (ODOT) FOR PID NO. 115754 RESURFACING IMPROVEMENTS TO
EAST STATE STREET (S.R. 73); AND DECLARING AN EMERGENCY. (First Reading)
5. A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE
BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND
CERTIFYING THEM TO THE COUNTY AUDITOR. (First Reading, Suspend Rules)
Motion –That the Rules be Suspended and the Resolution is voted on tonight
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Perry _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

Motion –The Resolution Be Approved
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Montgomery _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

6. AN ORDINANCE (SUPPLEMENTAL APPROPRIATIONS AND ADJUSTMENTS) AMENDING
2025 FINAL APPROPRIATION ORDINANCE 33-2024 TO ADJUST APPROPRIATIONS FOR
VARIOUS FUNDS AND DECLARING AN EMERGENCY. (First Reading, Suspend Rules)
Motion –That the Rules be Suspended and the Ordinance is voted on tonight
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Perry _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

Motion –The Ordinance Be Approved
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Perry _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.

7. A RESOLUTION APPROVING THE TERMS AND CONDITIONS OF A THREE-YEAR
SUCCESSOR COLLECTIVE BARGAINING AGREEMENT NEGOTIATIED BETWEEN THE CITY
OF TRENTON, OHIO AND THE OHIO PATROLMENTS BENEVOLENT ASSOCIATION PATROL
OFFICERS, AUTHORIZING AND DIRECTING EXECUTION OF SAID COLLECTIVE
BARGAINING AGREEMENT, AND DECLARING AN EMERGENCY. (First Reading, Suspend
Rules)
a. Mayor Perry stated that by all accounts this was one of the smoothest labor
negotiations the City has had, expressed appreciation to everyone involved, and
noted that there was a request to suspend the rules requiring two readings and
proceed with a vote on the matter that evening.

Motion –That the Rules be Suspended and the Resolution is voted on tonight
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Croucher _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

Motion –The Resolution Be Approved
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Montgomery _
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Perry
NAYS:
ABSTAIN:
ABSENT:

(6)
(0)
(0)
(0)

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
REPORTS

City Attorney, Nick Ziepfel- Mr. Ziepfel briefly stated that it had been a pleasure to serve
Councilman Perry, Councilwoman Jones, and Councilman Woodrey, expressed his
appreciation for the opportunity to work under them, noted that he would still be around,
offered congratulations, shared a lighthearted remark acknowledging the moment, and
concluded by wishing everyone a Merry Christmas.
Clerk of Council, Stanislav Beresford- Mr. Beresford thanked the Vice Mayor, Ms. Combs,
and Mr. Perry, stating it had been an honor to serve them, reflected on his initial interview
with the council as an intimidating but meaningful experience, expressed appreciation for
the opportunity to work with all members including Ms. Montgomery, noted that he looks
forward to serving alongside Ms. Butts, Mr. Profitt and Mr. Roark and congratulated Mr.
Croucher on being sworn in as Vice Mayor and the Mayor on their role, and closed by
wishing everyone happy holidays and safe travels.
City Manager, Marcos Nichols- City Manager Nichols echoed the appreciation expressed by
others, thanked Mayor Perry and former council members for their time and support,
reflected on how early one-on-one conversations and learning the community helped him
succeed in his role, expressed gratitude for the opportunity to serve, welcomed incoming
council members, and concluded by requesting that council enter executive session to
consider confidential economic development information, discuss the potential purchase of
property for public purposes, and address the appointment of a public official.
Finance Director, Matthew Mesisklis- Mr. Mesisklis provided a business-related report
explaining that residents and businesses recently received letters from the Regional Income
Tax Authority (RITA) with account information and filing instructions, clarified that the City
will continue to maintain in-house tax staff to assist residents with questions, payment
plans, credits, and issues during the transition, emphasized that residents can still come to
City Hall for help and that no penalties will be imposed due to confusion or delays, and then
expressed his sincere appreciation to the council members who hired him, noting how the
opportunity changed his life, sharing a lighthearted anecdote about receiving the job offer
during an argument with his wife, reflecting on his service as challenging but humbling and
rewarding, acknowledging former Mayor Woodrey’s confidence in him, and closing by stating
his continued commitment to serving the City and working with new council members, with
Mayor Perry adding a brief anecdote about the council’s enthusiasm in offering him the
position.

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
AUDIENCE OF COUNCIL

Mr. Croucher- Mr. Croucher thanked Deacon Larry Gronis for the prayer, praised Mr. Baker
and the public works team for their outstanding snow response, noting Trenton’s roads were
in better condition than surrounding cities, congratulated new parks board members and
council, wished Lieutenant Rosenfelder a happy birthday, thanked council for allowing the
Clerk of Council to attend OKI meetings and highlighted the benefits that collaboration has
brought to the city, expressed personal appreciation for fellow council members—especially
acknowledging their support, leadership, and teamwork—and closed by wishing everyone a
Merry Christmas and a Happy New Year.
Ms. Montgomery- Ms. Montgomery stated that it was a hard night for her and shared that she
was sitting with some of the best people in the world, expressing deep gratitude to city
leadership, council, and staff for the support she received during a difficult time in her life.
She reflected on questioning why God placed her on council before her accident, but
emphasized that she would never forget the encouragement she received from council and
the police department, specifically noting Chief Carr removing the computer from his vehicle
so he could pick her up once she was out of a wheelchair, as well as council members coming
to her home to help move furniture when she returned. She stated that serving on council
taught her that God placed her in this city for a purpose, noted that she was reelected and
would continue serving, expressed appreciation for the prayers offered by the deacon, and
shared a personal story about Chief Carr and Lieutenant Rosenfelder visiting her in the
hospital, where staff remarked that she was a miracle. She expressed her commitment to
working with incoming council members, reaffirmed that her goal is to work for the residents
of the community, thanked those assisting the homeless, reflected that she was not walking
at this time last year, and concluded by stating that she is grateful for the opportunity to serve
four more years, wishing everyone a Merry Christmas and a Happy New Year.
Mr. Nichols- Mr. Nichols thanked everyone who has been attending meetings recently, noting
that it has been especially encouraging to see incoming council members and council
members-elect attending and learning about the city before taking office, emphasizing how
different it feels once you are seated at the table. He reflected on his own first meetings on
council with Jenni and Calvin, recalling early executive sessions involving lawsuits over the
water treatment plant and the Delaware Crossing subdivision, and how overwhelming that
initially felt, but stated that council has consistently handled challenges professionally. He
noted that while council members do not always agree, they are able to disagree respectfully
and remain friends outside of meetings, which he said is key to why the council has worked
so well. He shared that he served 16 years with Jenny and Calvin, took two years off, then
returned to council, and reflected on the many improvements made over the past 20 years,
including significant investments in parks, the amphitheater, a new firehouse, and modern
equipment. He acknowledged that not everyone likes growth or change, but stated that it is
hard to deny the progress the city has made compared to 20 years ago. He also highlighted

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
the careful and responsible use of COVID funds on long-lasting improvements, recognized
that council has faced criticism at times, and echoed Ms. Montgomery’s sentiment that the
people on council and staff are among the best he has worked with. He credited city staff for
making council’s job easier, noted the transition from volunteer to staffed fire and EMS
services and the growth of the police department, expressed that he will miss working closely
with long-serving members, and concluded by saying it has been a good ride and that he is
grateful for everything he has learned.
Mr. Perry- Mr. Perry thanked everyone for their support and shared a personal reflection, first
clarifying the annual tradition behind his sock monkey sweater, which he wears each
Christmas after being unable to fit into his 1977 Edgewood High School leisure suit. He spoke
about the importance of being visible and engaged in the community, noting how meaningful
it has been to see city staff and officials interacting with residents at local gathering places
and emphasized that this openness helps build trust. Mr. Perry expressed appreciation to
those who encouraged him to seek office after years of attending meetings as a resident and
thanked voters for the opportunity to continue serving. He recognized Mr. Ziegler for his work
on behalf of the community, particularly efforts supporting the homeless, and highlighted
volunteer work through EMA and the food pantry, describing it as eye-opening and deeply
impactful. He thanked the residents of Trenton and Edgewood, the Edgewood Ministerial
Association, and local businesses for supporting food donation initiatives that resulted in the
distribution of hundreds of grocery bags, dozens of Thanksgiving turkeys, and approximately
70–75 Christmas dinners for families in need, noting that no one seeking help should leave
hungry. Mr. Perry acknowledged recent disagreements within the community over
development projects, stated that disagreement is acceptable when conducted respectfully,
and affirmed that he always speaks publicly under his own name. He concluded by expressing
his love for the city, his intention to remain active and involved, and extended holiday wishes
to everyone.
Ms. Combs- Ms. Combs thanked all individuals who serve on the City’s boards and
commissions, noting that time is one of the most valuable contributions a person can make
to the community. She reflected on her initial involvement in city government, explaining that
her attendance at council meetings began out of concern for local issues while she was
raising her family and operating her own business. She credited her neighbor, Arnold Brown,
for encouraging her to run for City Council and for emphasizing the importance of representing
everyday residents. Ms. Combs stated that after prayer and consideration, she ran for office
and was elected among eleven candidates for four seats, an outcome she described as both
surprising and humbling. She discussed the City’s early challenges, including the lack of an
action plan following adoption of the comprehensive plan and a limited tax base at the time,
and highlighted the vision and long-term effort that led to the creation of the industrial park.
She noted that naming Arnold Brown Industrial Drive was a meaningful highlight of her
service, recognizing his dedication to the City and mentorship. Ms. Combs reflected on her 20
years of service, expressing pride in the progress made, appreciation for fellow council
members and staff, and confidence that the City is being left in capable hands. She
acknowledged that not all decisions are popular but emphasized the responsibility of Council

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
to consider the long-term good of the community. She concluded by stating that growth is
inevitable and should be managed thoughtfully, extended holiday wishes to the public, and
said it had been an honor to serve.
Vice Mayor Woodrey- Vice Mayor Woodrey thanked and congratulated those sworn in to the
Parks Board and expressed appreciation to all residents who serve on the City’s boards and
committees, noting the importance of citizen input and the personal time commitment
involved. He made lighthearted remarks regarding the long-referenced yellow leisure suit.
Vice Mayor Woodrey reflected on his initial tour of the City with City Manager Nichols and
noted that shortly after Mr. Nichols began employment, the Carvana project required
immediate attention, stating his belief that Mr. Nichols’ leadership was instrumental in
bringing the matter before Council. He reflected on the City’s long-term planning efforts,
including the 2006 purchase of farmland for the industrial park, acknowledging past criticism
while emphasizing the importance of long-range vision and thoughtful decision-making. Vice
Mayor Woodrey reminded those present that differing opinions exist within the community,
including a “silent majority” that may not attend meetings, and encouraged respect for
differing viewpoints. He offered holiday travel wishes, stating that for those traveling over the
river and through the woods to grandma’s house, residents should travel safely and be sure
to give their grandmother a hug, noting that grandmas do not last forever. He encouraged
incoming officials to approach their service with an open mind, persistence, and patience
during what can be an overwhelming learning process. Vice Mayor Woodrey thanked visitors
in attendance. Councilman Croucher recognized a Lakota School Board member present in
the audience and noted that the individual is the youngest school board member elected in
Butler County history. He thanked attendees for taking the time to participate in the meeting.
Mr. Perry noted his involvement in the hiring of Mr. Beresford and Mr. Mesisklis, stating both
have been valuable assets to the City and expressing appreciation for their service.
Mayor Perry- Mayor Perry began by reiterating his plea regarding the damage to the soccer
fields, asking that anyone with information—or responsibility—please come forward to help
repair the damage, emphasizing that turning oneself in is difficult but helping fix what was
destroyed matters most. He stressed that the fields are maintained by a nonprofit
organization relying on fees and donations, and that without community support the damage
could have a lasting impact, urging residents to come together to rebuild. He then reflected
emotionally on serving alongside his father, acknowledging their disagreements over the
years but emphasizing the respect he has gained and how much he has learned both growing
up and while serving on council together. He addressed Councilwoman Combs, thanking her
for being the calm in the storm and knowing exactly when to step in during tense moments,
noting how much he will miss that steady presence. He expressed deep appreciation for the
years of service given by the outgoing members, calling their contributions humbling and
something to be truly proud of. He shared that when first elected, he told a friend he could
not imagine anyone better suited to be mayor than Calvin, and that he has tried to live up to

City of Trenton
REGULAR COUNCIL MEETING MINUTES
December 18th, 2025 - 7:30 p.m.
that standard ever since. He concluded by thanking all three outgoing members for their
guidance, stating that he came into council young and scared, and that their advice helped
him grow not only as a council member but as a person, a debt he said he could never fully
repay.
EXECUTIVE SESSION

A. Prior to executive session Vice Mayor Woodrey expressed his appreciation for the
proclamation and the Key to the City, stating that both would be prominently
displayed in his home.
Motion – To go into executive session for the reasons noted by City Manager Nichols
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Montgomery _ Time: 9:43 P.M.
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

Motion – Executive Session Be Adjourned
(Roll Call Vote) 1st__ Ms. Montgomery___ 2nd_____ Ms. Combs _ Time: 11:43 P.M.
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

ADJOURNMENT

Motion - That the meeting be adjourned.
(Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Ms. Combs _ Time: 11:44 P.M.
YAYS: Perry, Woodrey, Montgomery, Nichols, Combs, Croucher, Perry
NAYS:
ABSTAIN:
ABSENT:

(7)
(0)
(0)
(0)

NOVEMBER 30, 2025 - CITY OF TRENTON FINANCIAL SNAPSHOT
Fund Name

Original Budget
(2025)

YTD Spent (2025)

011 GENERAL FUND
013 GENERAL DEBT SERVICE FUND
023 WATER DEBT SERVICE FUND
025 WATER IMPROVEMENTS FUND
026 WATER REVENUE FUND
027 WATER RATE STABILIZATION FUND
028 UTILITY CREDIT MEMO
036 WATER SYSTEM RESERVE FUND
050 UTILITY DEPOSIT TRUST FUND
066 SEWER REVENUE FUND
076 SEWER RESERVE FUND
096 REFUSE REVENUE FUND
102 STREET MAINTENANCE & REPAIR FUND
132 PARKS & RECREATION IMPROVEMENTS FUND
166 STORMWATER PHASE II FUND
192 COUNTY MOTOR VEHICLE LICENSE FUND
202 MUNICIPAL MOTOR VEHICLE LICENSE FUND
218 POLICE LEVY FUND
222 FIRE LEVY FUND
223 FIRE LEVY - CAPITAL & DEBT FUND
224 FIRE DEPOSIT ESCROW FUND
226 CASH BOND DEPOSIT FUND
234 GENERAL CAPITAL IMPROVEMENT FUND
250 GENERAL STABILIZATION RESERVE FUND
251 PROPERTY REHABILITATION FUND
252 MAYOR'S COURT CAPITAL IMPROVEMENTS FUND
253 TAX INCREMENT EQUIVALENT FUND
254 MUNICIPAL BUILDING PROJECT FUND
255 TIF - CARVANA INDUSTRIAL PARK
256 TIF- MAGNODE INDUSTRIAL PARK
402 LAW ENFORCEMENT TRUST FUND
432 FEDERAL ASSET FORFEITURE FUND
518 UNCLAIMED MONEYS--TRUST FUND
890 EMPLOYEE TERMINATION BENEFITS FUND
Grand Total

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

*Expenses Include only 2025 budgeted items
*Supplemental Budgets not reflected

*Mayor's Court Not yet reconciled

8,267,603
456,532
2,999,668
260,000
55,000
1,869,786
800,000
1,349,656
891,277
2,131,000
284,527
150,000
170,000
4,113,348
1,819,042
130,650
26,100
200,000
30,000
250,000
70,000
10,000
3,000
30,000
26,367,189

8,243,933
1,159,220
58,266
2,799,505
196,206
68,049
1,654,666
585,262
1,145,031
744,071
552,874
162,670
3,966,063
1,728,385
130,650
26,100
10,122,094
1,935
30,718
727,967
33,168
21,447
1,208
48,814
34,208,302

% Spend

Original Revenue
Estimate (2025)

100% $
13% $
0% $
93% $
0% $
0% $
75% $
124% $
88% $
73% $
85% $
83% $
26% $
57% $
0% $
0% $
96% $
95% $
100% $
100% $
0% $
5061% $
0% $
6% $
0% $
291% $
0% $
0% $
332% $
715% $
0% $
0% $
163% $

129.7% $

8,608,000
0
456,532
2,918,000
5,000
260,000
60,000
1,870,000
30,000
1,300,000
848,000
1,683,700
308,000
150,000
170,000
4,174,000
1,418,500
90,958
960,000
20,000
2,000
1,350,000
72,000
40,000
700
38,000
26,833,390

YTD Received

$
$
$

8,338,440
1,825,671
456,532

$

2,928,036

$
$
$
$
$
$
$

(4,910)
205,650
79,050
1,668,843
163,552
1,210,075
914,730

$
$
$
$
$
$
$

1,708,903
287,277
141,269
4,294,878
1,579,599
90,958

$

40,211,140

$
$
$

50,683
2,918
1,373,677

$
$
$
$

73,197
65,271
10,343
50

$
38,000
$ 67,713,832

% Received

CASH Remaining

97% $
$
100% $
0% $
100% $
0% $
-98% $
79% $
132% $
89% $
545% $
93% $
108% $
101% $
93% $
0% $
83% $
103% $
111% $
100% $
0% $
0% $
4189% $
0% $
253% $
146% $
102% $
0% $
102% $
163% $
0% $
0% $
0% $
100% $
$

3,658,069
666,451
398,267
300,000
988,792
300,000
20,047
400,463
258,978
1,033,816
1,790,692
511,901
880,163
1,902,371
372,503
261,783
435,347
789,577
106,962
35,681,950
948,366
175,490
218
4,703,759
169,179
119,109
14,857
1,117
6,293
146,888
57,043,409

CASH Policy

$

Notes

2,333,177
$1.8m Premium, 740k Issuance Cost

$
$
$

300,000
795,715
300,000

$

300,000 Water Tower Loan + Construction beginning

$
$

979,701
300,000

$

96,745

$

826,760

$32m Issuance

Missed $193k Tax Bill

$
$

143,361
6,375,459

MAJOR REVENUES
INCOME TAX
AGO DELINQUENT TAX COLLECTIONS
PROPERTY TAX / PILOT / ROLLBACK
WATER SERVICE
SEWER SERVICE
REFUSE SERVICE
EMS TRANSPORT
INTEREST
GAS TAXES
VEHICLE REGISTRATION (STATE, CITY)
TOTAL - MAJOR SOURCES

2024 YTD
2025 YTD
$
3,733,284 $
3,789,036
$
2,025,890 $
1,933,228
$
4,171,615 $
4,193,696
$
2,147,993 $
2,179,096
$
1,657,264 $
1,668,449
$
1,142,294 $
1,210,075
$
337,188 $
389,541
$
749,934 $
1,038,393
$
643,001 $
658,550
$
167,344 $
218,318
$
16,608,463 $
17,278,382

2025 Rev. Est. %The
Rec.City of Trenton has several funds, dedicated to various purposes of local
governance. These funds have distinct revenues which they are allowed to collect,
$
4,300,000
113.5%
and equally-distinct categories of spending that each fund can be used to provide for
$
1,800,000 projects and93.1%
city operations. As good stewards of public finances, the City has
$
4,123,000 policies within
98.3%
its various funds to maintain minimum balances based on spending
$
2,325,000 trends.#REF!
These policies allow Trenton's operations to remain efficient and intact even
$
1,825,000 in times of crisis.
83.8%Ample reserves also contribute the City's respectable Bond rating of
promotes access to low-interest debt to complete large-scale projects
$
1,300,000 Aa1, which107.4%
debt burden. Reserves also allow for the collection of interest revenue
$
290,000 without undue
74.4%
$
600,000 to further improve
57.8% the City's financial security. The City holds its funds in StarOhio Ohio's Local Goverment Investment Pool - which operates as a liquid money-market
$
680,000
103.3%
fund. The City also invests in securities such as CDs, Municipal Bonds, Treasury
$
255,000 Bonds, and116.8%
Commercial Paper for more aggressive yields with its investment advisor,
$ 17,498,000 RedTree Financial.
101.3% To maximize returns, funds are held in common with investment

advisors and then interest earnings are allocated to the City's Capital Improvement
Fund.
Bank

Statement Balance

1st Financial
StarOhio
Redtree Financial
Huntington
TOTAL BANK STATEMENT BALANCE
TOTAL DEPOSITS-IN-TRANSIT
TOTAL BOOK FUND BALANCE
Month-end credit memos available

$
$
$
$
$
$
$
$

TOTAL MONTH-END UNCLEARED CHECKS

$

NET DIFFERENCE (Bank over Book)

$

1,545,225
10,804,730
45,081,753
404,655
57,836,363
28,896.78
57,043,409
20,047.47

Month Interest

$
$
$
$

813,106.01 *See Edenred 11/30 ACHs

% Difference
28,792

Audit Limit %
0.05%

Miller-Valentine Design-Build Trenton Community and Municipal Complex
Invoice Description
Interviews with staff, facility drawings, virtual design
Facility Drawings, Staff Interviews, Site review
Department Interviews, Design Alterations
Internal Design + Securty Specifics
Internal Design + Security + Pool specifics
HVAC + Security + Furnishing design
Electrical + Jail + Furnishing Design
Electrical + Security Design
Mobilization and Permiting Prep
Mobilization and Permitting
Total Spent as of 11/30/25
Fund 234 - Capital Improvement

$
$
$
$
$
$
$
$
$
$
$

As recommended by the Ohio Auditor of State, these statements are prepared
monthly and provided to the public for accountability purposes

36,551
64,032
1,061
101,644

Amount
99,103
322,085
74,327
486,617
347,583
208,551
208,550
69,516
69,517
703,505
2,589,354

Pay Date
2/12/2025
2/27/2025
3/25/2025
4/24/2025
5/31/2025
6/25/2025
7/31/2025
8/29/2025
9/30/2025
10/31/2025

7%

City of Trenton
2026 Operating Budget

Municipal Budgets

Guideline of spending and estimate
of revenues for the calendar year

Policy document to show the City’s
priorities and projects

Fund Accounting


The City has 31 different active funds where various revenues are deposited



Each fund has limited uses, set by law



Trenton’s major Fund categories are:
 Water
 Sewer
 Streets
 Police Levy
 Fire Levy
 General
 Capital / TIF

Budget Approval Process

Staff drafts budget for
each fund by line-item
expenditures

Management reviews with
department heads and
presents to committees of
council

Revised budget is
presented to Council atlarge for approval by fund
and expense category

Budget is entered into
accounting software
serves as the city’s plan of
spending for the next year

Budget Policies
Funds must end the year within their fund
reserve balance policy
The City Budget must balance – that is, revenues
plus cash must be equal to or greater than
expenditures in each operating fund
It is a best practice that only non-recurring
project expenses in excess of revenues are
charged to reserve balances
Any unbudgeted expense each year must be
approved by Council via supplemental
appropriations
Signed ordinance must be provided to County
Auditor, along with supplemental budgets
throughout the year, and certified resources

Financial Metrics


General Obligation Bond Rating: Aa2



Water Enterprise Bond Rating: A1



Affected by Management Policies, Audit
Reports, Demographics, Economic
Development, Outstanding debt, Revenue
Streams, and reserve balances



Trenton received an upgrade in both G.O.
Bond and Water Bond rating in 2025



Moody’s noted successful audits, Budget
Book award, strong income tax growth, and
economic development prospects were
reasons for the upgrade



Upgrades result in decreased borrowing
costs for large projects

Revenues By Fund – Including Transfers
2026 All Funds Expected $35.1m Breakdown by Fund

2025 All Funds Expected $66.9m Breakdown
by Fund
Water Fund,
$3,008,000 , 4%

Other, non-debt
$9,461,119 , 14%

General Fund,
$8,608,000 , 13%

Other, non-debt
$6,463,356 , 34%

Sewer Fund,
$1,870,000 , 3%
Refuse
Collection
Fund,
$1,300,000 , 2%
Street
Maintenance
Fund, $848,000
, 1%

General Fund,
$6,488,500 15%

Fire Levy Fund
$1,538,500 , 4%

Police Levy Fund
$4,407,800 , 15%

Park Fund
$1,710,000 , 3%

Water Fund,
$11,318,300 , 26%

Stormwater Fund
Stormwater
$315,000 , 1%
Fund $308,000 ,
Park Fund
0%
$453,200 , 1%

Bond Issuance
+ Premium
(Capital Fund)
$33,825,671 ,
51%

Fire Levy Fund
$1,625,000 , 2%

Police Levy
Fund
$4,290,000 , 6%

Street Maintenance
Fund $903,000 , 2%

Refuse Collection
Sewer Fund
Fund $1,360,000 ,
$1,852,200 , 4%
3%

Revenues - Major Changes


All outstanding BANs have been paid in full


$45k decrease in property tax revenue due to Local Tax Rollbacks



RID Revenues stable due to new builds offsetting tax cut



Magnode TIF Increase $60k due to 2025 late payment



$8.6m in financing revenue from OWDA Loan



$1.3m decrease in Parks Transfer due to project carryover from 2025



Budgeted 15% decline in income tax, due to 1 month delay in RITA
collections and transition. Slowdown in delinquent collections



Increase of PD Transfer to $3.36m, which is the new status quo Police
Department need. Expected to grow 5% per year



Decreased investment revenue due to falling interest rates

Expenses By Fund
2025 All Funds Original Budget $26.4M Breakdown by Fund

Tax Increment
Fund, $250,000 ,
General Capital
1%
Improvement,
Other, $2,191,281 ,
$200,000 , 1%
8%
Fire Levy,
$1,819,042 , 7%

Tax Increment
Fund
$2,081,249 ,
5%

General Fund,
$8,267,603 , 31%

Police Levy,
,113,348 , 16%

Water Funds,
$2,999,668 , 11%

Stormwater
Phase II Fund,
$284,527 , 1%
Park Fund,
$2,131,000 , 8%
Street MTC and
Repair Fund,
$891,277 , 4%

Refuse
Collection Fund,
$1,349,656 , 5%

Sewer Funds,
$1,869,786 , 7%

Capital
Improvement
Fund
$2,323,000 , 6%
Fire Levy
Fund
$1,958,637 ,
5%

2026 All Funds $38.9M Breakdown by Fund
Other
$2,592,473 , 7%
General Fund
$6,951,127 ,
18%

Police Levy
Fund
$4,554,717 ,
11%

Stormwater
Fund $327,940
, 1%
Park Fund
Street
Refuse
$1,113,600 , Maintenance
Collection
3%
Fund
Fund
$1,302,913 , 3%
$1,617,848 , 4%

Water Funds
$11,800,310 ,
31%

Sewer Funds
$2,241,108 ,6 %

Staff Budget Devoted to Parks
Maintenance (2026)


Public Works staff is paid primarily out of the General, Water, Sewer,
and Street Funds



Significant time is still spent on Parks Maintenance, amounting to 3
staff members, 2 days a week for mowing 8 months of the year, plus
1 hour daily for basic checks, cleanup, and maintenance. Event
work averages 20 man-hours per month



Aside from this, All public works staff are expected to work various
City events throughout the year



Public Works Pay: $2,125,303 for ~26,960 hours + payroll expenses



2390 hours of Parks work/year = 8.9% of PW Time on Parks = $189k
per year on parks maintenance

Expenses – Major Points






General Fund


Budgeted Capital Fund Transfer $12,000



Budgeted Parks Transfer $360,000



Reworked Health Insurance plans for zero cost increase. Status quo budgeted staffing.



$505,000 increase in budgeted transfer to Police Department



Retaining $300k transfer to Fire Levy Fund

Fire Levy


Budget for 5 on-duty staff at all times, with competitive raises of 3%



Equipment costs will continue to be offset by aggressive grant applications

RID/TIF/Park Funds


Splashpad and Founders’ Electrical paid from 2025 POs



$500k Home Avenue Park redesign, $300k Community Park Repaving



$35k Dog Park, $175k Community Events, $30k Park Supply Building



TIFs used for road improvements and debt service on Fire Station and Municipal Complex

Capital Projects Fund


$900k Revenue from investments



$32m encumbrance from Municipal Complex and Infrastructure
continues from the 2025 budget



$500,000 additional placeholder for City Building-related needs



$425,000 for Water Meter replacements



$2,000,000 for Public Works building



$200k for Garage and related small capital items



$200k for dilapidated property purchases

Utilities – Fund Health and Rates
Utility Funds – 2026 Resources vs Expenses
$5,000,000

Expected Inflation 2025: 3.0%
2026 Base Increase: 0.0%

$4,500,000
$4,000,000
$3,500,000

$1,806,037

$2,826,021

$3,000,000
$2,500,000
$2,000,000

Rate increase above 8,000
Gal: 3.0%

$452,607

$42,650

$128,515

$303,000
$425,882

$1,500,000
$1,000,000

$2,455,000

$1,977,281

$1,852,000

$1,871,458

Sewer
Resources

Sewer
Expenses

$500,000
$-

Garbage Collection: $1
increase, due to Rumpke
contract

Water
Resources
Revenue

Water
Expenses
Cash On-Hand

Operating Exp

Capital Exp

$1,360,000

Garbage
Resources

$1,617,848

Garbage
Expenses

Debt Service

Water Tower Financing /
Construction excluded from
charts
*Cash On-Hand Denotes
October 31, 2025 Balances

Utilities Expenses – Major Changes






Water Fund - $835k Decrease


$500k Water advance return has been repaid



$244k decrease in personnel expenses (Health insurance, some re-allocations, moving cashouts to Fund
890)



$108k decrease in Capital Fund Transfer



$167k decrease in water meter supplies



$425k in new water meter / equipment needs paid from Capital Improvement Fund



Water Capital Fund to pay for tower and potential well expansion

Sewer Fund - $167k Decrease


$74k decrease in personnel expenses



$160k decrease in treatment contract costs (13 months paid in 2025)



$200k increase in general operating costs (Maintenance, utilities, prof serv, etc)



$20k increase in administrative transfers

Refuse Collection - $88k Increase


$60k increase due to Rumpke Contract



$3k increase in personnel; $15k increase in supplies/service allocation

Fire Levy Operations: Major Points


Budget for 5-person shifts at all times
 3% base Cost of Living Adjustment for all Fire Staff, 25-75c steps above that.
 Total Personnel Budget Increase: $69k (4.8%) up from total 2025 personnel

budget

 Continuing $300k GF Subsidy, and payment of Bonds with $129k of RID Funds.



Net Budgetary Deficit: $335,550. This will draw down existing fund balance.



Due to new billing software and transport volume, EMS Revenue
budgeted at $100k (34%) more than 2025 original budget



Due to County Homestead increase, the levy will collect ~$23k (3%) less
than otherwise



Fire Department is on-track to sustain 5-person shifts through 2026 without
new levy need. Grants, RIDs, and Economic Development will continue
extending the life of the current levy.

Fire Levy – 2026 (Contd.)


$60k for Stryker equipment (Cardiac Monitors) and service contract



$13k for new Knox Box systems (whole fleet)



Electronically-integrated Field Ops software



$15k vehicle maintenance



$6300 for training – greater focus than previous years



Quint Ladder Truck nearing the end of service life – Potential $1.5m
cost looming

Fire Levy – Planned Operational Deficit
2026 Budget - $2.00m

Personnel
Services ,
$1,524,937 , 73%
Capital and Debt ,
$234,700 , 11%

2026 Fire Dept Funding- $1.67m

Levy and
Rollback
$796,000

General
Fund
Transfer
$300,000

Other
Expenditures ,
$327,200 , 16%

Grants
$45,000
Misc. $7,500

10/31/25 Fire Levy Balance: $853,894
12/31/26 Expected Balance: $427,450

Transport
Charges
$390,000

RID Contribution
$128,700

Levy vs Funding – Larger Shifts



The Current Fire Levy was passed in 2012 at 4.5 Mills. It is now
effectively 2.47 mills (res/ag)



Millage is automatically reduced on Voted Levies when home
values increase



Despite Trenton’s mandated 36% property valuation increase, this
levy did not collect additional funds
Sustainability 5-Man Part-Time

$1,200,000

$952,185

$1,000,000

$978,538
$853,894

$800,000

Total Cash Year-End

Chart reflects status quo
revenue and inflating
expenses

$427,450

$600,000
$400,000

$12,450

$200,000
$-

2023

2024

2025

2026

2027

2028

$(200,000)

$(472,550)

$(400,000)
$(600,000)

Year

2029

Police Department - Balanced Through
General Fund
2026 Estimated Funding – $4.4m
Impound Lot
+ Misc,
$32,800 , 1%
Police Levy Property Tax
and
Homestead,
$930,000 ,
21%

2025 Police and Dispatch Budget – $4.5m
Grants and
Reimbursements,
$85,000 , 2%

Personnel
Services
$3,634,201 , 81%
Other
Expenditures
$920,516 , 19%

General Fund
$3,360,000 ,
76%

2016 Millage: 5.25 ---

2025 Millage: 2.89 (Res/Ag)

Police Department – Projections


2025 GF Subsidy: $3,180,000 – Operational Need



2026 GF Subsidy Budget: $3,360,000 – Operational Need



Future Operational need expected to increase 5% (~$220k) annually



2025 Is a contract negotiation year with 2026 implementation



Potential state-mandated 6% OP&F City-funded increase
 HB 280 would require $95k /yr additional employer cost for pensions

Police Fund – Major Changes


6 Total Full-Time Dispatchers (budgeted from 2025)



2 Vehicle purchases 2026 (standard schedule)



Additional PT Police Specialist



Prisoner Boarding: $7k decrease



Personnel budget increase 2025 – 2026: $65,423 (1.8%)
 NO INCREASE to Health insurance premiums
 Moving City to High-Deductible plan with employee HSA Contributions
 2025 included Retention and Hiring incentives
 Shifting cashout expenses to Fund 890



Total Budget increase 2025 - 2026: $111,439 (2.5%)

General Fund Health – Deficit
2026 GENERAL FUND REVENUES
$6.50M

Building Permits,
Other, $396,500
$100,000 , 2%
, 6%

Real Estate Tax
/ Rollback,
$880,000 , 13%

Local Gov Fund
Total, $310,000
, 5%

Parks Transfer,
$360,000.00 ,
5%
Fire Levy
Transfer,
$300,000.00 ,
4%

2026 GENERAL FUND EXPENSES
Other Special
$6.95M
Approp,
$30,000.00 ,
0%

Personnel ,
$1,159,143.00
, 17%

City Income Tax
$4,820,000 , 74%

AGO Delinquent
tax estimated
$1,200,000

Police Levy
Transfer,
$3,360,000.00
42%

Operating ,
$1,645,884.00
, 24%

Capital ,
$66,100.00 ,
1%

Upcoming Capital Projects included in
2026 Budget or Supplementals
The following items are attributed to the City’s Capital Funds:


1.5m Gallon Water Storage Tank ($8.8m construction cost)
 $10.2m 3.7% OWDA subsidized 30-year loan
 Annual payments ~ $383,610, beginning 2027



$2,294,840 in Paving
 $1,228,039 Federal Grant for Hamilton-Trenton and E State Street
 $409,603 - $964,603 OPWC Loan for N 1st, 2nd, Union Reconstruction
 $555,000 in local paving contribution



Wayne-Madison Road engineering and widening
 Currently-unknown cost. Will be requested through Supplemental

Appropriation and paid by RIDs.

All-Funds Total Budget


Potential additional loss of ~2% property tax / PILOT ($84k) Due to HB 186 Passage



Expected Revenues: $ 35,122,856
 Transfers/Advances-in: $5,642,656
 Will submit financing and property sale revenue as-needed in 2026



Budgeted Expenses: $38,864,922
 Transfers/Advances-out:

$5,642,656

 Supplemental budgets will be submitted for Water and Infrastructure projects

sale or PILOT revenue comes in



Net Draw-down: -$3,742,066



Old debt Reduction: $461,496

Subject to change due to project/grant timeline:


Year-End 2026 All Funds Balance: $17,700,000 (Est.)



Year-End 2026 General Fund Balance: $2,980,000 (Est.)

when

ORDINANCE NO 52-2025
AN ORDINANCE AMENDING CHAPTER 276 OF THE CODIFIED ORDINANCES OF
THE CITY OF TRENTON RELATING TO THE PARKS AND RECREATION BOARD
WHEREAS, Chapter 276 of the Codified Ordinances of the City of Trenton establishes the Parks and
Recreation Board and outlines its structure, duties, and procedures; and
WHEREAS, the Parks and Recreation Board has requested updates to its membership structure,
alternate member provisions, and procedural authority in order to improve efficiency, ensure proper
representation, and support the City’s ongoing recreational planning needs; and
WHEREAS, City Council agrees it is necessary and appropriate to amend Chapter 276 to reflect these
requested updates to better support the City’s parks and recreation functions; and
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Trenton, County of
Butler, Ohio:
SECTION 1. That Chapter 276 of the Codified Ordinances of the City of Trenton is hereby amended
and to read as follows per Exhibit A.
PASSED
AYES
ABSENT
First Reading
Second Reading

Ryan Perry
NAYS

Mayor
Rules Suspended
AYES
NAYS_____
ABSENT

ATTEST:
Stanislav Beresford_________________________
CLERK OF COUNCIL
CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Ordinance No. 52-2025 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

17151643v1

ORDINANCE NO 52-2025
Exhibit A
276.01 Establishment; Membership; Appointments; Terms Of Office; Vacancies.
There shall be a Parks and Recreation Board consisting of 7 members, one of whom shall be a member
of Council appointed for a term of 1 year, and 6 citizen members to be appointed by Council from
among the qualified electors of the City. The Board may establish alternate member positions on an
as-needed basis, without a fixed limit, with each alternate member to be appointed by Council. The
Board shall establish its own rules of procedure. If the Council representative is unable to attend a
meeting, only another member of Council who also serves on the Parks and Recreation Board may
attend in their place; however, such substitution shall apply only to the Council representative’s seat
and shall not permit substitution for any citizen member. Alternates may serve in place of absent citizen
members in accordance with the Board’s rotation procedures; however, alternates shall not serve in
place of the Council representative.
276.02 Purpose
The purpose of the Parks and Recreation Board is to act as an advisory board in the Recreation Division
with regard to recreational programs and facilities.
276.03 Duties
The Parks and Recreation Board shall act in an advisory capacity to Council and the City Manager in
matters pertaining to public recreation and the acquisition, development, improvement and
management of parks, parkstrips and other City property. It shall conduct studies of existing parks,
recreational programs and facilities in the community, the need for improvement and extension
thereof, and the need and feasibility of additional parks and recreation facilities and methods of
financing the same. It shall consider plans for the better coordination of recreational facilities offered
by various agencies in the community, and for the better administration and utilization of such
activities, and shall report its findings and recommendations to Council and the City Manager. It shall
perform such other duties relative to parks and recreational programs and activities as may, from time
to time, be delegated to it by Council.
276.04 Advisors and Technical Support
City staff shall provide advice and technical support for the Parks and Recreation Board, but do not
work for the Board. Staff is to be treated with respect and human dignity. Any breach or abuse of this
may result in dismissal by the City Council.
276.05 Removal Of Members; Attendance at Meetings
The City Council shall have the right to remove, for misfeasance, malfeasance or nonfeasance, by a
two-thirds vote of Council, any appointed member of the Parks and Recreation Board. Members are
expected to be present at all meetings, if possible. If a member is unexcused for two consecutive
meetings, they may be removed from the Board with a two-thirds vote of Council.

17151643v1

Staff Report

City Council Meeting Staff Report
Report to:

The Honorable Mayor Ryan Perry & Members of the City Council

Report From:

Stanislav Beresford, Clerk of Council

Agenda Item: Amendment to Chapter 276, Parks and Recreation Board
Ordinance/Resolution/Motion
Ordinance

Contract
Fiscal Impact

1st Reading Date: December
18, 2026
2nd Reading Date: January 8,
2026
Motion Date:
Resolution Date:
Public Hearing Date:
Contract Required: Yes

STRATEGIC GOALS
Connected Community
Economic Vitality
Operational Excellence
Strong & Secure Neighborhood
General Operations

Budgeted: Yes
Expenditure:
Destination Fund:

Please see further, more detailed
information regarding the fiscal impact in
the summary section of this report.

Additional Document(s)
Attached: YES

Policy Issue
Does the City Council wish to adopt an ordinance amending Chapter 276 of the Codified Ordinances
to update the Parks and Recreation Board’s membership structure, authorize the use of alternate
members, clarify Council-member substitution requirements, and codify the Board’s authority to adopt
its own rules and procedure?
The proposed amendments clarify that:
• The Board consists of seven members, including one Council representative
• Alternate members may be established without a fixed limit and are appointed by Council
• Alternates may serve in place of absent citizen members but not the Council representative
• Only a Council member who also serves on the Parks and Recreation Board may substitute for
the Council representative
• The Board may adopt its own rules of procedure
These changes align the Parks and Recreation Board with best practices for advisory boards while
maintaining appropriate Council oversight.
Policy Alternative
The City Council may choose not to adopt the ordinance. In that case, the Parks and Recreation Board
would continue to operate under the existing language in Chapter 276, which does not provide clarity
regarding alternate members, substitution procedures, or updated governance practices.
Staff Recommendation
Staff recommends that Council receive this report and adopt the ordinance amending Chapter 276
of the Codified Ordinances.

Staff Report

Statutory/Policy Authority
• ORC and the Ordinances of the City of Trenton.
Fiscal Impact Summary
There is no fiscal impact associated with the following ordinance.
Background Information
The Parks and Recreation Board requested updated to its governing ordinance to modernize its
structure and improve operational clarity. Specifically, the Board requested the ability to utilize
alternate members on an as-needed basis, clarification regarding substitution for the Council
representative, and formal recognition of the Board’s authority to establish its own rules of procedure.
The proposed amendments clarify that:
• The Board consists of seven members, including one Council representative
• Alternate members may be established without a fixed limit and are appointed by Council
• Alternates may serve in place of absent citizen members but not the Council representative
• Only a Council member who also serves on the Parks and Recreation Board may substitute for
the Council representative
• The Board may adopt its own rules of procedure
These changes align the Parks and Recreation Board with best practices for advisory boards while
maintaining appropriate Council oversight.

RESOLUTION NO 28-2025
A RESOLUTION AUTHORIZING COOPERATIONS WITH THE OHIO DEPARTMENT OF
TRANSPORTATION (ODOT) FOR PID NO. 115754 RESURFACING IMPROVEMENTS TO
EAST STATE TREET (S.R. 73); AND DECLARING AN EMERGENCY.
WHEREAS, on February 6, 2025, the City Council of the City of Trenton enacted preliminary
legislation proposing cooperation with the Director of Transportation for resurfacing improvements to
East State Street (S.R.73); and
WHEREAS, the project consists of resurfacing improvements to East State Street (S.R. 73) from 1st
Street to the eastern corporation limit, including pavement repair, pavement planning, asphalt concrete
surfacing, curb, curb ramp, combination curb and gutter, drainage upgrades, sidewalk, signal upgrades,
and pavement markings; and
WHEREAS, the City of Trenton agrees to assume and bear one hundred percent (100%) of the entire
cost of the improvements within city limits, less the amount of Federal-Aid funds allocated to the
project by the Director of Transportation; and
WHEREAS, the share of the cost to be borne by the City is estimated at Six Hundred Eight-Five
Thousand Nine Hundred Ninety-Nine Dollars ($685,999.00), subject to adjustment to match the
annual percentage of project costs upon completion; and
WHEREAS, the Director of Transportation has approved the preliminary legislation, prepared plans
and specifications, and submitted the same to the legislative authority; and
WHEREAS, the City of Trenton desires the Director of Transportation to proceed with the
aforementioned highway improvements.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Trenton, County of
Butler, Ohio:
SECTION 1. The estimated sum of $685,999.00 is hereby appropriated for the City’s share of the
project cost. The Fiscal Officer is authorized and directed to issue an order on the City
treasury for said sum upon requisition of the Director of Transportation. The City
agrees to assume, in the first instance, the share of the cost over and above Federal
funds.
SECTION 2. The City of Trenton hereby requests the Director of Transportation to proceed with the
East State Street (S.R. 73) resurfacing improvement project, PID No. 115754
SECTION 3. The City Manager is authorized to enter into a contract with the State of Ohio for
payment of the City’s share of the project cost and to execute all necessary documents
consistent with this Resolution.
SECTION 4. The Clerk of Council is directed to transmit a fully executed copy of this Resolution to
the Director of Transportation.
SECTION 5. The original Final Resolution provided by the Ohio Department of Transportation for
PID No. 115754 is attached hereto and incorporated herein by reference.
SECTION 6. That this Resolution is hereby declared to be an emergency measure for the reason that
it provides the immediate preservation of public health, safety, and general welfare and
shall take effect immediately upon its passage.

RESOLUTION NO 28-2025

PASSED
AYES
ABSENT
First Reading
Second Reading

Ryan Perry
NAYS

Mayor
Rules Suspended
AYES
NAYS_____
ABSENT

ATTEST:
Stanislav Beresford_________________________
CLERK OF COUNCIL
CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Resolution No. 28-2025 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2025 and that at least two-thirds of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

(Resolution/Ordinance No. 04-2025)

PID No.

115754

FINAL RESOLUTION
The following Final Resolution enacted by the City of Trenton, Ohio, hereinafter
referred to as the Legislative Authority/Local Public Agency or "LPA", in the matter of the
stated described project.
WHEREAS, on the 6th day of February 2025, the LPA enacted legislation proposing
cooperation with the Director of Transportation for the described project:
The project consists of resurfacing improvements to East State Street (S.R. 73)
from 1st Street to the eastern city corporation limit, including pavement repair,
pavement planning, asphalt concrete surfacing, curb, curb ramp, combination
curb and gutter, drainage upgrades, sidewalk, signal upgrades, and pavement
markings, lying within the City of Trenton; and
WHEREAS, the LPA shall cooperate with the Director of Transportation in the above
described project as follows:
The City agrees to assume and bear one hundred percent (100%) of the entire
cost of the improvement within the city limits, less the amount of Federal-Aid
funds set aside by the Director of Transportation for the financing of this
improvement from funds allocated by the Federal Highway Administration, U.
S. Department of Transportation.
The share of the cost of the LPA is now estimated in the amount of Six Hundred EightyFive Thousand Nine Hundred Ninety-Nine and - - - - 00/100 Dollars, ($685,999.00),
but said estimated amount is to be adjusted in order that the LPA's ultimate share of said
improvement shall correspond with said percentages of actual costs when said actual
costs are determined; and
WHEREAS, The Director of Transportation has approved said legislation proposing
cooperation and has caused to be made plans and specifications and an estimate of cost
and expense for improving the above described highway and has transmitted copies of
the same to this legislative authority; and
WHEREAS, The LPA desires the Director of Transportation to proceed with the
aforesaid highway improvement.

Page 1 of 2

PID No.

115754

NOW, THEREFORE, be it resolved:
I.

That the estimated sum, of Six Hundred Eighty-Five Thousand Nine
Hundred Ninety-Nine and - - - - 00/100 Dollars, ($685,999.00) is hereby
appropriated for the improvement described above and the fiscal officer is
hereby authorized and directed to issue an order on the treasurer for said sum
upon the requisition of the Director of Transportation to pay the cost and
expense of said improvement. We hereby agree to assume in the first instance,
the share of the cost and expense over and above the amount to be paid from
Federal funds.

II.

That the LPA hereby requests the Director of Transportation to proceed with
the aforesaid highway improvement.

III.

That the LPA enter into a contract with the State, and that the City Manager
be, and is hereby authorized to execute said contract, providing for the payment
of the LPA the sum of money set forth herein above for improving the described
project.

IV.

That the LPA transmit to the Director of Transportation a fully executed copy of
this Resolution.

This is to certify that we have compared the foregoing copy of Resolution with the original
record thereof, found in the record of the proceedings of the LPA, and which Resolution
was duly passed by the LPA on the ___________ day of ________________ , 20____ ,
and that the same is a true and correct copy of the record of said Resolution and the
action of said LPA thereon.
We further certify that said Resolution and the action of said LPA thereon is recorded in
the journal of said LPA in Volume _________ , at Page __________ , and under date of
____________________________________ , 20____ .
Legislative Authority of the
City of Trenton, Ohio
City Manager
SEAL
(If Applicable)

Clerk (Secretary Ex-Officio)

Page 2 of 2

PID No.

115754

FISCAL OFFICER’S CERTIFICATE
(Chapter 5521 and Section 5705.41, Ohio Revised Code)

I hereby certify to that the money, to wit: $685,999.00 required for the payment of the
cost other than that thereof assumed by the Federal Government, for the improvement
of that portion of S.R. 73 - 16.05, lying within the corporate limits of the City of Trenton,
more particularly described as follows:
The project consists of resurfacing improvements to East State Street (S.R.
73) from 1st Street to the eastern city corporation limit, including pavement
repair, pavement planning, asphalt concrete surfacing, curb, curb ramp,
combination curb and gutter, drainage upgrades, sidewalk, signal upgrades,
and pavement markings, lying within the City of Trenton; and
has been lawfully appropriated for such purpose and is in the treasury to the credit of, or
has been levied placed on the duplicate and in process of collection for the appropriate
fund, and not appropriated for any other purpose; or is being obtained by sale of bonds
issued on account of said improvement, which bonds are sold and in process of delivery.
I further certify that this certificate was made, sealed and filed with the legislative
authority of the City of Trenton, Ohio, after said legislative authority passed the final
resolution in connection with the within described project; and that this certificate was
forthwith recorded in the record of the proceedings of said legislative authority, namely:
Legislative Authority’s Journal, Volume

, at Page

,

IN WITNESS WHEREOF, I have hereunto set my hand and official seal as said fiscal
officer, this

day of

, 20____.

(Fiscal Officer’s Seal)
(If Applicable)
Fiscal Officer of the City of
Trenton, Ohio

PID No.

115754

CONTRACT
(Chapter 5521, Ohio Revised Code)
This contract is made by and between the State of Ohio, Department of
Transportation, acting through its director (hereinafter referred to as the "STATE"), 1980
West Broad Street, Columbus, Ohio 43223, and the City of Trenton, (hereinafter referred
to as the legislative authority/Local Public Agency or "LPA").
WITNESSTH:
WHEREAS, Chapter 5521 of the Ohio Revised Code provides that the legislative
authority may cooperate with the STATE in a highway project made by and under the
supervision of the STATE; and
WHEREAS, through the enactment of preliminary legislation, the LPA and the STATE
have agreed to cooperate in the highway project described below; and
WHEREAS, through the enactment of final legislation, the LPA has committed to pay
an estimated amount of money as its share of the total estimated cost and expense of the
highway project described below; and
WHEREAS, the fiscal officer of the LPA has filed with the LPA a certificate stating that
sufficient moneys are available, as required by Chapter 5521 and Section 5705.41 of the
Ohio Revised Code. A duplicate certificate is attached hereto; and
WHEREAS, in accordance with the final legislation, the LPA hereby enters into this
contract with the STATE to provide for payment of the agreed portion of the cost of the
highway project and any additional obligations for the highway project described below.
NOW, THEREFORE, in consideration of the premises and the performances of mutual
covenants hereinafter set forth, it is agreed by parties hereto as follows:
SECTION I:

RECITALS

The foregoing recitals are hereby incorporated as a material part of this contract.
SECTION II:

PURPOSE

The purpose of this contract is to set forth requirements associated with the highway
project described below (hereinafter referred to as the "PROJECT") and to establish the
responsibilities for the administration of the PROJECT by the LPA and the STATE.

Page 1 of 6

PID No.
SECTION III:

115754

LEGAL REFERENCES

This contract is established pursuant to Chapter 5521 of the Ohio Revised Code.
SECTION IV:

SCOPE OF WORK

The work to be performed under this contract shall consist of the following:
The project consists of resurfacing improvements to East State Street (S.R. 73)
from 1st Street to the eastern city corporation limit, including pavement repair,
pavement planning, asphalt concrete surfacing, curb, curb ramp, combination
curb and gutter, drainage upgrades, sidewalk, signal upgrades, and pavement
markings, lying within the City of Trenton.
SECTION V:

FINANCIAL PARTICIPATION

1.

The STATE agrees to provide the necessary funds as enumerated in this section
and allowed by law for the financing of this project.

2.

The STATE may allocate the money contributed by the LPA in whatever manner
it deems necessary in financing the cost of construction, right-of-way, engineering,
and incidental expenses, notwithstanding the percentage basis of contribution by
the LPA.

3.

The total cost and expenses for the project are only an estimate and the total cost
and expenses may be adjusted by the STATE. If any adjustments are required,
payment of additional funds shall correspond with the percentages of actual costs
when said actual costs are determined, and as requested, by the STATE.

4.

The LPA agrees to pay to the STATE its share of the total estimated cost expense
for the above highway project in the amount of Six Hundred Eighty-Five
Thousand Nine Hundred Ninety-Nine and - - - - 00/100 Dollars, ($685,999.00).

5.

The LPA agrees to assume and bear one hundred percent (100%) of the
entire cost of the improvement within the LPA limits, less the amount of
Federal-Aid funds set aside by the STATE for the financing of this
improvement from funds allocated by the Federal Highway Administration,
U. S. Department of Transportation.

6.

The LPA agrees to assume and bear One Hundred Percent (100%) of the cost of
any construction items required by the LPA on the entire project, which are not
necessary for the improvement, as determined by the STATE and Federal
Highway Administration.

Page 2 of 6

PID No.
7.

115754

The LPA agrees that change orders and extra work contracts required fulfilling the
construction contracts shall be processed as needed. The STATE shall not
approve a change order or extra work contract until it first gives notice, in writing,
to the LPA. The LPA shall contribute its share of the cost of these items in
accordance with other sections herein.

SECTION VI:

RIGHT-OF-WAY AND UTILITIES

1.

The LPA agrees that all right-of-way required for the described project will be
acquired and/or made available in accordance with current State and Federal
regulations. The LPA also understands that right-of-way costs include eligible
utility costs.

2.

The LPA agrees that all utility accommodation, relocation, and reimbursement will
comply with the current provisions of 23 CFR 645 and the ODOT Utilities Manual,
including that:
A.

Arrangements have been or will be made with all utilities where facilities are
affected by the described PROJECT, that the utilities have agreed to make
all necessary removals and/or relocations to clear any construction called
for by the plans of this PROJECT, and that the utilities have agreed to make
the necessary removals and/or relocations after notification by the LPA or
STATE.

B.

The LPA shall, at its own expense, make all removals and/or relocations of
publicly-owned utilities which do not comply with the reimbursement
provisions of the ODOT Utilities Manual. Publicly-owned facilities which do
comply with the reimbursement provisions of the ODOT Utilities Manual will
be removed and/or relocated at project expense, exclusive of betterments.

C.

The removals and/or relocation of all utilities shall be done in such a manner
as not to interfere with the operation of the contractor constructing the
PROJECT and that the utility removals and/or relocations shall be approved
by the STATE and performed in accordance with the provisions of the
ODOT Construction and Materials Specifications.

SECTION VII:

ADDITIONAL PROJECT OBLIGATIONS

1.

The STATE shall initiate the competitive bid letting process and award the
PROJECT in accordance with ODOT's policies and procedures.

2.

The LPA agrees:
A. To keep said highway open to traffic at all times;
Page 3 of 6

PID No.

115754

B. To maintain the PROJECT in accordance with the provisions of the statutes
relating thereto,
C. To make ample financial and other provisions for such maintenance of the
PROJECT after its completion;
D. To maintain the right-of-way and keep it free of obstructions in a manner
satisfactory to the STATE and hold said right-of-way inviolate for public
highway purposes;
E. To place and maintain all traffic control devices conforming to the Ohio Manual
of Uniform Traffic Control Devices on the project in compliance with the
provisions of Section 4511.11 of the Ohio Revised Code;
F. To regulate parking in accordance with Section 4511.66 of the Ohio Revised
Code, unless otherwise controlled by local ordinance or resolution.
SECTION VIII: DISPUTES
In the event that any disputes arise between the STATE and LPA concerning interruption
of or performance pursuant to this contract, such disputes shall be resolved solely and
finally by the STATE.
SECTION IX:

NOTICE

Notice under this contract shall be directed as follows:
City of Trenton
11 East State Street
Trenton, Ohio
45067
SECTION X:
1.

Ohio Department of Transportation
Office of Contract Sales & Estimating
1980 West Broad Street, MS 4110
Columbus, Ohio 43223

FEDERAL REQUIREMENTS

In carrying out this contract, LPA shall not discriminate against any employee or
applicant for employment because of race, religion, color, sex, national origin,
disability, or age. LPA will ensure that applicants are hired and that employees are
treated during employment without regard to their race, religion, color, sex, national
origin (ancestry), disability, genetic information, or age (40 years or older), sexual
orientation, or military status (past, present, future). Such action shall include, but
not be limited to, the following: Employment, Upgrading, Demotion, or Transfer;
Recruitment or Recruitment Advertising; Layoff or Termination; Rates of Pay or
other forms of Compensation; and Selection for Training including Apprenticeship.
Page 4 of 6

PID No.

115754

2.

To the extent necessary under Ohio law, LPA agrees to post in conspicuous
places, available to employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause. LPA will, in all solicitations or
advertisements for employees placed by or on behalf of LPA, state that all qualified
applicants will receive consideration for employment without regard to race,
religion, color, sex, national origin (ancestry), disability, genetic information, age
(40 years or older), sexual orientation, or military status (past, present, future). If
applicable, the LPA shall incorporate the foregoing requirements of this paragraph
in all of its contracts for any of the work prescribed herein (other than subcontracts
for standard commercial supplies or raw materials) and will require all of its
subcontractors for any part of such work to incorporate such requirements in all
subcontracts for such work.

3.

LPA agrees to fully comply with Title VI of the Civil Rights Act of 1964, 42 USC
Sec. 2000. LPA shall not discriminate on the basis of race, color, or national origin
in its programs or activities. The STATE may monitor the Contractor's compliance
with Title VI.

SECTION XI:

GENERAL PROVISIONS

1.

This contract constitutes the entire contract between the parties. All prior
discussions and understandings between the parties are superseded by this
contract.

2.

Neither this contract nor any rights, duties or obligations described herein shall be
assigned by either party hereto without the prior express written consent of the
other party.

3.

Any change to the provisions of this contract must be made in a written amendment
executed by both parties.

4.

This contract and any claims arising out of this contract shall be governed by the
laws of the State of Ohio. Any provision of this contract prohibited by the law of
Ohio shall be deemed void and of no effect. Any litigation arising out of or relating
in any way to this contract or the performance thereunder shall be brought only in
the courts of Ohio, and the LPA hereby irrevocably consents to such jurisdiction.
To the extent that the STATE is a party to any litigation arising out of or relating in
any way to this contract or the performance thereunder, such an action shall be
brought only in a court of competent jurisdiction in Franklin County, Ohio.

5.

All financial obligations of the State of Ohio, as provided in this contract, are subject
to the provisions of Section 126.07 of the Ohio Revised Code. The financial
obligations of the State of Ohio shall not be valid and enforceable unless funds are
appropriated by the Ohio General Assembly and encumbered by the STATE.
Additionally, it is understood that this financial obligation of the LPA shall not be
valid and enforceable unless funds are appropriated by the LPA's legislative body.
Page 5 of 6

PID No.

115754

6.

This contract shall be deemed to have been substantially performed only when
fully performed according to its terms and conditions and any modification thereof.

7.

LPA agrees that it is currently in compliance and will continue to adhere to the
requirements of Ohio Ethics law as provided by Section 102.03 and 102.04 of the
Ohio Revised Code.

SECTION XII:

SIGNATURES

Any person executing this contract in a representative capacity hereby warrants that he/she has
been duly authorized by his/her principal to execute this contract on such principal behalf.
Any party hereto may deliver a copy of its counterpart signature page to this Agreement via fax
or e-mail. Each party hereto shall be entitled to rely upon a facsimile signature on any other party
delivered in such a manner as if such signature were an original.

IN WITNESS THEREOF, the parties hereto have caused this contract to be duly executed
in duplicate.
SEAL
(If Applicable)
OHIO DEPARTMENT OF
TRANSPORTATION

LOCAL PUBLIC AGENCY
City of Trenton

______________________________
Director of Transportation

_________________________________
City Manager
________________________________
Date

Approved:
Dave Yost
Attorney General of Ohio
By:_______________________________
Corinna Efkeman
Unit Coordinator, Transportation
Executive Agencies Section

Page 6 of 6

MOTION NO 01-2026
A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE
AGREEMENT WITH CABLING SPECIALIST, INC. FOR THE PURPOSE OF DESIGNING,
PROVIDING HARDWARE, AND INSTALLING FIBER OPTIC FROM THE PUBLIC
WORKS GARAGE TO THE SOUTH WATER TOWER, IN AN AMOUNT NOT TO EXCEED
ONE HUNDRED SIXTY-NINE THOUSAND THREE HUNDRED NINETY-FIVE DOLLARS
($169,395.00), AND AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS
RELATED THERETO.

Motioned by __________ authorizing the city manager to enter into a purchase agreement with
cabling specialist, inc. For the purpose of designing, providing hardware, and installing fiber optic
from the public works garage to the south water tower, in an amount not to exceed one hundred sixtynine thousand three hundred ninety-five dollars ($169,395.00) and authorizing the city manager to
sign all documents related thereto.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 01-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

CABLING SPECIALISTS, INC.
7305 Cox Road ~ West Chester, Ohio 45069

513.755.1133 (Phone)

QUOTATION
Quoted To:

513.755.5353 (Fax)

Quote Number:
Quote Date:
Page:

10960
Dec 15, 2025
1

Ship To:

Lon Green

City of Trenton
11 East State St.
Trenton, OH 45067

City of Trenton
Trenton Water Tower
Trenton, OH 45067

Customer ID

Good Thru

Trenton, City of

1/14/26

Payment Terms

Sales Rep

Net 15 Days
Description

Dan Eling

We propose the following at your location:
- Install a 24-strand SM OSP fiber optic cable from the P.W. garage at 2917 Woodsdale Rd., to the new water tower location.
- Underground bore and install a 2" PVC pipe from the P.W. garage to a customer supplied ground box at the site of the water tower.
- Provide CAD drawings for fiber route
Your cost for the aforementioned work is $147,300.00 plus applicable sales tax. This price includes labor and materials listed below.
NOTES:
- If contracted locates would be performed and any obstacles are found, a revised/updated quote will be provided. Labor for locates
will still be charged.
- Based on assumption that conduits from ground box to inside water tower will be installed by customer.
- The above quoted price is based upon availability of fiber optic cabling and boring subcontractor.
Installation - Labor
Fiber Optic 24-Strand Singlemode Cable
Mule Tape with Tracer
12-Strand Pigtail
12-Pac SM

Your final cost will not exceed our estimated price unless you request additional labor
and materials. All cables will be tested after installation. All inside structured cabling
that we install will have a twenty-five year warranty. All A/V cabling that we install will
have a one year warranty. Any Electronic equipment that we supply will carry the
manufacturer's warrany.
Please note: We take no responsibility for damages that occur as a result of drilling
or cutting into walls or floors during installation. Quotes beyond 15 Days will be subject
to revision if current supply costs have changed.
Applicable sales tax will be included with the final invoice. Upon acceptance of this quote,
it is the customer's responsibility to inform Cabling Specialists, Inc. of their tax exemption
status. A tax exemption certificate is required for removal of sales tax.

Subtotal

Continued

Sales Tax

Continued

TOTAL

Continued

[email protected] ~ www.CablingSpecialists.com

CABLING SPECIALISTS, INC.
7305 Cox Road ~ West Chester, Ohio 45069

513.755.1133 (Phone)

QUOTATION
Quoted To:

513.755.5353 (Fax)

Quote Number:
Quote Date:
Page:

10960
Dec 15, 2025
2

Ship To:

Lon Green

City of Trenton
11 East State St.
Trenton, OH 45067

City of Trenton
Trenton Water Tower
Trenton, OH 45067

Customer ID

Good Thru

Trenton, City of

1/14/26

Payment Terms

Sales Rep

Net 15 Days
Description

Dan Eling

Rack Mt Enclosure
Miscellaneous Hardware
Boring Subcontractor
CAD Drawings

Your final cost will not exceed our estimated price unless you request additional labor
and materials. All cables will be tested after installation. All inside structured cabling
that we install will have a twenty-five year warranty. All A/V cabling that we install will
have a one year warranty. Any Electronic equipment that we supply will carry the
manufacturer's warrany.
Please note: We take no responsibility for damages that occur as a result of drilling
or cutting into walls or floors during installation. Quotes beyond 15 Days will be subject
to revision if current supply costs have changed.
Applicable sales tax will be included with the final invoice. Upon acceptance of this quote,
it is the customer's responsibility to inform Cabling Specialists, Inc. of their tax exemption
status. A tax exemption certificate is required for removal of sales tax.

Subtotal

147,300.00

Sales Tax
TOTAL

[email protected] ~ www.CablingSpecialists.com

147,300.00

Staff Report

City Council Meeting Staff Report
Report to:

The Honorable Mayor Ryan Perry & Members of the City Council

Report From:

Lon Green

Agenda Item: Fiber optic cable to the Southern Water Tower
Ordinance/Resolution/Motion
Motion

Contract
Fiscal Impact

1st Reading Date:
Strategic Goals
nd
Connected Community
2 Reading Date:
rd
Economic Vitality
3 Reading Date:
Operational Excellence
Motion Date: January 8, 2026
Strong & Secure Neighborhoods
Resolution Date:
General Operations
Public Hearing Date:
Contract Required:
Additional Document(s) Attached: See
Quote
Please see further, more detailed information regarding
Budgeted: Yes
the fiscal impact in the summary section of this report.
Expenditure: $
Source Funds:

Policy Issue
Seeking City Council authorization for the design, hardware, and installation of fiber-optic cable
connecting the Public Works Garage to the Southern Water Tower. This fiber connection will establish
the necessary network infrastructure to support gate access, door access, security cameras, and the
point-of-sale system at the site. Policy Alternative
City Council can choose to not approve this motion, no alternatives at this time.
Staff Recommendation
Staff recommends that council receive this report and adopt the necessary motion to provide fiber
optic communications to the Southern Water Tower.
Statutory/Policy Authority
None
Fiscal Impact Summary
Item Budgeted, no financial impact.

Staff Report

Background Information
Quote: Cabling Specialist, Inc. - $169, 395.00
(Initial Quote: $147,300 + 15%- contingencies)
Attached Information
See recommended quotation from Cabling Specialist, Inc.

MOTION NO 02-2026
A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE
AGREEMENT WITH THE VENDOR SUBMITTING THE LOWEST RESPONSIBLE
QUOTE FOR FOURTEEN (14) LAPTOP COMPUTERS, IN AN AMOUNT NOT TO EXCEED
FORTY THOUSAND DOLLARS ($40,000.00), AND TO FURTHER AUTHORIZE THE CITY
MANAGER TO SIGN ALL DOCUMENTS RELATED THERETO.

Motioned by __________ authorizing the city manager to enter into a purchase agreement with the
vendor submitting the lowest responsible quote for fourteen (14) laptop computers, in an amount not
to exceed forty thousand dollars ($40,000.00), and to further authorize the city manager to sign all
documents related thereto.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 02-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

Staff Report

City Council Meeting Staff Report
Report to:

The Honorable Mayor Ryan Perry & Members of the City Council

Report From:

Lon Green

Agenda Item: 2026 PC Purchase
Ordinance/Resolution/Motion
Motion

Contract
Fiscal Impact

1st Reading Date:
Strategic Goals
nd
Connected Community
2 Reading Date:
rd
Economic Vitality
3 Reading Date:
Operational Excellence
Motion Date: January 8, 2026
Strong & Secure Neighborhoods
Resolution Date:
General Operations
Public Hearing Date:
Contract Required:
Additional Document(s) Attached: See
Quote
Please see further, more detailed information regarding
Budgeted: Yes
the fiscal impact in the summary section of this report.
Expenditure: $
Source Funds:

Policy Issue
Seeking City Council authorization for the purchase of fourteen (14) laptop computers. These laptops
are part of the City’s normal equipment replacement cycle and will replace aging or end-of-life units
currently in service.
Policy Alternative
City Council may choose not to approve the purchase. No alternative options are recommended at this
time, as the replacement is necessary to maintain reliable and secure operations.
Staff Recommendation
Staff recommends that City Council receive this report and adopt the necessary motion to approve
the purchase of fourteen (14) replacement laptops as part of the City’s ongoing technology
maintenance program.
Statutory/Policy Authority
None
Fiscal Impact Summary
The purchase is budgeted within the approved operating or capital budget. There is no additional
financial impact to the City.

Staff Report

Background Information
Quote1: $39,605.27
Quote2:
Quote3:

Attached Information
Under ORC 9.64(F) (enacted through HB 96) and ORC 149.433, vendor names are treated as
“security records” and are therefore exempt from disclosure.

MOTION NO 03-2026
A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE
AGREEMENT
WITH
THE
VENDOR
SUBMITTING
THE
LOWEST
RESPONSIBLE QUOTE FOR FOURTEEN (14) DESKTOP COMPUTERS IN AN
AMOUNT NOT TO EXCEED TWENTY THOUSAND DOLLARS ($20,000.00), AND TO
FURTHER AUTHORIZE THE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED
THERETO.

Motioned by __________ authorizing the city manager to enter into a purchase agreement with the
vendor submitting the lowest responsible quote for fourteen (14) desktop computers and 10 monitors,
in an amount not to exceed twenty thousand dollars ($20,000.00), and to further authorize the city
manager to sign all documents related thereto.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 03-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 18th day of December, 2025 and that at least a majority of the elected members
voted in the affirmative on said motion.

__________________________________
Clerk of Council

Staff Report

City Council Meeting Staff Report
Report to:

The Honorable Mayor Ryan Perry & Members of the City Council

Report From:

Lon Green

Agenda Item: 2026 Computer Purchases
Ordinance/Resolution/Motion
Motion

Contract
Fiscal Impact

1st Reading Date:
Strategic Goals
nd
Connected Community
2 Reading Date:
rd
Economic Vitality
3 Reading Date:
Operational Excellence
Motion Date: January 8, 2026
Strong & Secure Neighborhoods
Resolution Date:
General Operations
Public Hearing Date:
Contract Required:
Additional Document(s) Attached: See
Quote
Please see further, more detailed information regarding
Budgeted: Yes
the fiscal impact in the summary section of this report.
Expenditure: $
Source Funds:

Policy Issue
Seeking City Council authorization for the purchase of fourteen (14) desktop computers These
computers are part of the City’s normal equipment replacement cycle and will replace aging or endof-life units currently in service.
Policy Alternative
City Council may choose not to approve the purchase. No alternative options are recommended at this
time, as the replacement is necessary to maintain reliable and secure operations.
Staff Recommendation
Staff recommends that City Council receive this report and adopt the necessary motion to approve
the purchase of fourteen (14) desktop computers as part of the City’s ongoing technology
maintenance program.
Statutory/Policy Authority
None
Fiscal Impact Summary
The purchase is budgeted within the approved operating or capital budget. There is no additional
financial impact to the City.

Staff Report

Background Information

Attached Information
Under ORC 9.64(F) (enacted through HB 96) and ORC 149.433, vendor names are treated as
“security records” and are therefore exempt from disclosure.

MOTION NO 04-2026
A MOTION TO APPOINT COUNCILMAN NICHOLS TO CONTINUE TO SERVE ON THE
PLANNNING COMMISSION FOR A TERM ENDING DECEMBER 31st, 2026.

Motioned by __________ to appoint councilman Nichols to continue to serve on the planning
commission for a term ending December 31st 2026.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 04-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

MOTION NO 05-2026
A MOTION TO APPOINT________ TO SERVE ON THE PARKS BOARD AS A COUNCIL
REPRESENTATIVE FOR A TERM ENDING DECEMBER 31st, 2026.

Motioned by __________ to appoint ________ to serve on the Parks Board as a council representative
for a term ending December 31st, 2026.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 05-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

MOTION NO 06-2026
A MOTION TO APPOINT________ TO APPROVE THE APPOINTMENTS OF VARIOUS
BOARD, COMMISSION AND COMMITTEE MEMBERS PER EXHIBIT “A”

Exhibit A
OKI
Public Safety Committee
Strategic Management
Audit Committee

/

Volunteer
Firefighter
Dependent Fund Board
Trenton Historical Society
Planning Commission
Parks Board

Floyd Croucher
Jennifer Combs
Sharon Montgomery
Calvin Woodrey
Dale Perry
Ryan Perry
Floyd Croucher
Raymond Nichols
Dale Perry
Jennifer Combs
Planning Commission
-

Floyd Croucher
-

Motioned by __________ to approve the appointments of various board, commission and committee
members per exhibit A
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 06-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

MOTION NO 07-2026
A MOTION RATYIFING THE ELECTION OF RYAN PERRY AS MAYOR FOR A TWOYEAR TERM.

Motioned by __________ ratifying the election of Ryan Perry as Mayor for a two year term.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 07-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

MOTION NO 08-2026
A MOTION RATIFYING THE ELECTION OF FLOYD CROUCHER AS VICE MAYOR FOR
A TWO YEAR TERM.

Motioned by __________ ratifying the election of Floyd Croucher as Vice Mayor for a two year term.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 08-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

MOTION NO 09-2026
A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT
WITH STRYKER, FOR THE PURPOSE OF PURCHASING 3 NEW LIFPAK 35’s AND 4
NEW AED’s AT THE QUOTED COST OF FIVE ANNUAL PAYMENTS OF FIFTY-EIGHT
THOUSAND TWO HUNDRED EIGHTEEN DOLLARS AND THIRTY-NINE CENTS
($58,218.39) FOR USE BY THE CITY OF TRENTON FIRE DEPARTMENT AND
AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED
THERETO.

Motioned by __________ authorizing the City Manager to enter into an agreement with Stryker, for
the purpose of purchasing 3 new LifPak 35’s and 4 new AED’s at the quoted cost of five annual
payments of Fifty-Eight Thousand two Hundred Eighteen dollars and thirty-nine cents ($58,218.39)
for use by the City of Trenton Fire Department and authorizing the City Manager to sign all documents
related thereto.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES: __________
NAYS: __________
ABSENT: __________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 09-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

Staff Report

City Council Meeting Staff Report
Report to:

The Honorable Mayor Ryan Perry & Members of the City Council

Report From:

Brian Sebald, Fire Chief

Agenda Item: Stryker LifPak Monitors
Ordinance/Resolution/Motion
Motion

1st Reading Date:
2nd Reading Date:
Motion Date: January 8, 2026
Resolution Date:
Public Hearing Date:

Contract

Contract Required: Yes

Fiscal Impact

Budgeted: Yes
Expenditure: $58,218.39
Destination Fund: Fire Budget

STRATEGIC GOALS
Connected Community
Economic Vitality
Operational Excellence
Strong & Secure Neighborhood
General Operations
Additional Document(s)
Attached: YES
Please see further, more detailed
information regarding the fiscal impact in
the summary section of this report.

Policy Issue
Does the City Council wish to adopt: To purchase 3 new LifPak 35’s (cardiac monitors) and 4 new
AED’s through an annual interest free payment plan of $58,218.39 for 5 years.
Policy Alternative
The City Council can choose not to approve. We would continue with our older model LifPak 15’s and
our outdated AED’s. This will cost more in the future as prices increase.
Staff Recommendation
Staff recommends that Council receive this report and approve.
Statutory/Policy Authority
• ORC and the Ordinances of the City of Trenton.
Fiscal Impact Summary
The current quote is $58,218.39 of 5 annual payments. This is in the 2026 budget.
Background Information
We researched several options to upgrade our cardiac monitors. Each LifPak 35 cost around $60,000.
We could purchase 1 monitor each year, but this would put us with having a different cardiac monitor
on each unit and having to stock incompatible accessories. We investigated Stryker’s 3-year, 5-year,
and 7-year payment plans. We discussed this with the Public Safety Committee and our finance
director and decided the 5-year plan would be best.

MOTION NO 10-2026
A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT
WITH VOGELPOHL FIRE EQUIPMENT, FOR THE PURPOSE OF PURCHASING 9 SETS
OF FIRE GEAR (Coat, Pant, Boots, Helmet) AT THE QUOTED COST OF FORTY-FIVE
THOUSAND SIX HUNDRED SEVENTY-ONE DOLLARS AND SEVENTEEN CENTS
($45,671.17) FOR USE BY THE CITY OF TRENTON FIRE DEPARTMENT AND
AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED
THERETO.

Motioned by __________ authorizing the City Manager to enter into an agreement with Vogelpohl
Fire Equipment, for the purpose of purchasing 9 sets of fire gear at the quoted price of Forty-five
thousand six hundred seventy-one dollars and seventeen cents ($45,671.17) for use by the City of
Trenton Fire Department and authorizing the City Manager to sign all documents related thereto.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES: __________
NAYS: __________
ABSENT: __________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the
foregoing Motion No. 10-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026 and that at least a majority of the elected members voted
in the affirmative on said motion.

__________________________________
Clerk of Council

MOTION NO 11-2026
A MOTION, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH THE KLEINGERS GROUP INC., FOR THE CONSTRUCTION
DESIGN AND SURVEY WORK TO MEET ODOT STANDARDS AND TIMELINE
FOR HAMILTION-TRENTON ROAD RESURFACING PROJECT (PID 124961)
FOR A TOTAL COST OF EIGHTY-ONE THOUSAND DOLLARS AND ZERO
CENTS ($81,000.00) AND FURTHER AUTHORIZING THE CITY MANAGER TO
SIGN ALL REQUIRED DOCUMENTS RELATED THERETO.

Motioned by __________ authorizing the City Manager to enter into an agreement with The Kleingers
Group for the Construction Design and Survey Work to meet ODOT Standards and Timeline for the
Hamilton-Trenton Road Resurfacing Project for a total cost of $81,000.00 and authorizing the City
Manager to sign all related documents.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, hereby certify that the
foregoing Motion No. 11-2026 is a true and correct copy as passed by the Council of the City of
Trenton, Ohio on the 8th day of January, 2026, and that at least a majority of the elected
members voted in the affirmative on said motion.

__________________________________
Clerk of Council

CINCINNATI
COLUMBUS
AKRON

LOUISVILLE
TAMPA/ST. PETE

AGREEMENT FOR LIMITED PROFESSIONAL SERVICES
Prepared By

William Brock

page 1 of 3

Client Information
Contact Name Brad Baker, Service Director

Hamilton Trenton Rd(PID124961)

Project # 120209.124

Firm / Agency City of Trenton

General Hamilton Trenton Road between State Street
Location and Edgewood Blvd.
General
Description

www.kleingers.com

INDIANAPOLIS

12.17.25

Date

Project Information
Project Name

6219 Centre Park Drive
West Chester, OH 45069
p: 513.779.7851
f: 513.779.7852

Address 11 E State Street

Trenton Ohio 45067

Design and survey work necessary to meet
ODOT standards and time line for resurfacing
and associated improvements

Phone 513.988.6304
E-mail [email protected]

Scope of Services
Consultation

Location Plan

Traffic Counts

Topographic Survey

Easement Documents

Feasibility / Due Diligence

Grading Plan

Traffic Analyses

Boundary Survey

Survey Plat

Concept Plan

Utility Plan

Drainage Study

Construction Layout

Plot Plan

Construction Drawings

Landscape Plan

Permitting

Other

Additional
Information

Fee Arrangement
BASE FEE

Hourly -

Services will be invoiced each period for time expended at our standard hourly rates.
The estimated fee (amount or range) for this project is:
This figure is provided for your general reference. The total amount invoiced may exceed this
amount, depending on the total effort actually required to complete the scope of services.

The maximum (Not To Exceed) fee for this project is:
Fixed Fee -

The amount invoiced each period for services will be a portion of the base fee equivalent to the percent of
work completed during that period.
The base fee for this project is: Exhibit A - Approx. 8% of const.

EXPENSES

In addition to the Base Fee, Client agrees to reimburse The Kleingers Group the amount advanced for reproductions, delivery
charges, mileage, and/or any other direct expense incurred on behalf of the project.
Costs for reproductions, delivery charges, mileage, and/or similar expenses are included within the Base Fee amount unless
otherwise specified. Permit fees, if any, are not included within the Base Fee and will be paid by the Client.

SCHEDULE

Work will commence:

Immediately, based on your verbal / email authorization. Please notify us immediately if this proposal
does not match your understanding of the project. Return a signed copy of the agreement for our records.
Upon receipt of a signed copy of this Agreement.
Upon receipt of a retainer in the amount of: $
Within

10-15

days of

receipt of a signed copy of this agreement

Expected duration of Services: 9 Months
AUTHORIZATION

Your signature on the last page of this document or other direction to proceed with the outlined Scope of Services indicates
you understand and agree with the above information as well as the Terms and Conditions on the following pages.

AGREEMENT FOR LIMITED PROFESSIONAL SERVICES

12.17.25

120209.124

page 2 of 3

Terms and Conditions
SERVICES PROVIDED

The Kleingers Group, Inc., the “Consultant”, agrees to perform the professional
services (the “Project”) as described in the preceding paragraphs and referenced
documents for the “Client”,

City of Trenton
The Client agrees to:









Provide full information as to his requirements for the Project prior to
commencement of work on the Project;
Assist Consultant by placing at his disposal all available information
pertinent to the Project;
Authorize and guarantee access to the project location and make all
provisions for Consultant to enter upon private property, if required, to
perform his services under this Agreement;
Provide and pay for any and all legal, accounting, and insurance counseling
services, technical reports, laboratory tests, and governmental permits that
may be necessary for the Project;
Give prompt written notice to Consultant whenever the Client observes or
otherwise becomes aware of any defect or problem in the Project or other
event that may substantially affect Consultant performance of services
under this Agreement;
Promptly compensate Consultant for services rendered under this
Agreement as outlined in the preceding and subsequent paragraphs; and
Promptly review and act on all submissions made to him by Consultant.

TIME OF COMPLETION

Notwithstanding the forgoing, in recognition of the relative risks and benefits of the
Project to both Client and Consultant, the risks have been allocated such that the
Client agrees, to the fullest extent permitted by law, to limit the liability of the
Consultant to the Client for any and all claims, losses, costs, damages of any
nature whatsoever or claims expenses from any cause or causes, including
attorney’s fees and costs and expert-witness fees and costs, so that the total
aggregate liability of the Consultant to the Client shall be the remainder of the
Consultant’s insurance proceeds up to the greater of:
$ 100,000.00
or the Consultant’s total fee for services rendered under
this Agreement. It is intended that this limitation apply to any and all liability or
cause of action however alleged or arising, unless otherwise prohibited by law.
CONSEQUENTIAL DAMAGES

Notwithstanding any other provision of this Agreement, and to the fullest extent
permitted by law, neither the Client nor the Consultant, their respective officers,
directors, partners, employees, contractors, or subconsultants shall be liable to
the other or shall make any claim for any incidental, indirect or consequential
damages arising out of or connected in any way to the Project or to this
Agreement. This mutual waiver of consequential damages shall include, but is not
limited to, loss of use, loss of profit, loss of business, loss of income, loss of
reputation, or any other consequential damages that either party may have
incurred from any cause of action including negligence, strict liability, breach of
contract and breach of strict or implied warranty. Both the Client and the
Consultant shall require similar waivers of consequential damages protecting all
the entities or persons named herein in all contracts and subcontracts with others
involved in this project.
FORCE MAJEURE

Consultant agrees to perform the outlined Scope of Services within the periods
specified from receipt of Authorization to Proceed – exclusive of review time and
time to complete review responses. Since neither Consultant nor Client have any
control over reviews by third parties, the completion deadlines will be extended to
accommodate reviews.

Neither party shall be deemed in default of this Agreement to the extent that any
delay or failure in the performance of its obligations results from any cause
beyond its reasonable control and without its negligence, such as natural
disasters and “Acts of God.”

COMPENSATION

In the event of termination of this Agreement by either party, the Client shall within
fifteen (15) calendar days of termination pay the Consultant for all services
rendered and all reimbursable costs incurred by the Consultant up to the date of
termination, in accordance with the payment provisions of this Agreement. The
Client may terminate this Agreement for the Client’s convenience and without
cause upon giving the Consultant not less than seven (7) calendar days written
notice. Either party may terminate this Agreement for cause upon giving the other
party not less than seven (7) calendar days written notice for any of the following
reasons:

For the Scope of Services outlined in the preceding paragraphs, Client agrees to
pay Consultant the compensation outlined in this Agreement. Client will be
invoiced each month for any work performed during the period. Payment is due
30 days of the invoice date. Accounts outstanding past the due date
within ____
every month thereafter will be subject to a 1.5% service charge on the unpaid
balance monthly.
STANDARD OF CARE

Consultant agrees to provide professional services to a standard of care that
would be reasonably and professionally exercised by reputable design
professionals practicing in the same or similar locality and under similar
circumstances. Consultant makes no warranties, express or implied, under this
Agreement or otherwise, in connection with Consultant’s services.
INDEMNIFICATION / LIMITATION OF LIABILITY

The Consultant agrees, to the fullest extent permitted by law, to indemnify and
hold harmless the Client, its officers, directors, and employees (collectively,
Client) against all damages, liabilities or costs, including reasonable attorneys’
fees, and defense costs, to the extent caused by the Consultant’s negligent
performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable.
The Client agrees, to the fullest extent permitted by law, to indemnify and hold
harmless the Consultant, its officers, directors, employees and subconsultants
(collectively, Consultant) against all damages liabilities or costs, including
reasonable attorneys’ fees and defense costs, to the extent caused by the Client’s
negligent acts in connection with the Project and the acts of its contractors,
subcontractors or consultants or anyone for whom the Client is legally liable.
In addition, the Client agrees that to the fullest extent permitted by law, no
shareholder, officer, director, principal, or employee of the Consultant shall have
personal liability under this Agreement, or for any matter in connection with the
professional services provided with the Project.
Neither the Client nor the Consultant shall be obligated to indemnify the other
party in any manner whatsoever for the other party’s own negligence.

TERMINATION OF CONTRACT






Substantial failure by the other party to perform in accordance with the
terms of this Agreement and through no fault of the terminating party;
Assignment of this Agreement or transfer of the Project by either party
to any other entity without the prior written consent of the other party;
Suspension of the Project or the Consultant’s services by the Client for
more than ninety (90) calendar days, consecutive or in the aggregate;
Material changes in the conditions under which this Agreement was
entered, the Scope of Services or the nature of the Project, and the
failure of the parties to reach an agreement on the compensation and
schedule adjustments necessitated by such changes;

In the event of any termination that is not the fault of the Consultant, the Client
shall pay the Consultant, in addition to payment for services rendered and
reimbursable costs incurred, for all expenses reasonably incurred by the
Consultant in connection with the orderly termination of this Agreement, including
but not limited to demobilization, reassignment of personnel, associated overhead
costs, and all other expenses directly resulting from the termination.
DISPUTE RESOLUTION

In an effort to resolve any conflicts that arise during the design and construction of
the Project or following the completion of the Project, the Client and the
Consultant agree that all disputes between them arising out of or in relation to this
Agreement or the Project shall be submitted to nonbinding mediation unless the
parties mutually agree otherwise. The Client and the Consultant further agree to
include a similar mediation provision in all agreements with independent
contractors and consultants retained for the Project and to require all independent
contractors and consultants also to include a similar mediation provision in all

AGREEMENT FOR LIMITED PROFESSIONAL SERVICES

12.17.25

agreements with their subcontractors, subconsultants, suppliers, and fabricators,
thereby providing for mediation as the primary method for dispute resolution.
If mediation fails, Client and Consultant agree that they shall submit any unsettled
claims, counterclaims, disputes, and other matters in question between them
arising out of or relating to this Agreement to arbitration in accordance with the
Construction Industry Arbitration Rules of the American Arbitration Association,
effective as of the date of this Agreement. If a dispute is not resolved after
arbitration, the judgment may be entered into any court having jurisdiction thereof.
Should litigation or arbitration occur between the two parties relating to the
provisions of the Agreement, it is agreed that the prevailing party shall be entitled
to recover all reasonable costs incurred in the defense / prosecution of the claim,
including staff time, court costs, attorney fees, and other claim-related expenses.

OPINIONS OF COST

120209.124

page 3 of 3

When included in Consultant’s scope of services, opinions or estimates of
probable construction cost are prepared on the basis of Consultant’s experience
and qualifications and represent Consultant’s judgment as a professional
generally familiar with the industry. However, since the Consultant has no control
over the cost of labor, materials, equipment or services furnished by others, over
contractor’s methods of determining prices, or over competitive bidding or market
conditions, Consultant cannot or does not guarantee that proposals, bids, or
actual construction costs will not vary from Consultant’s opinions of probable
construction cost.
JOBSITE SAFETY DISCLAIMER

All drawings and documents prepared or furnished by Consultant pursuant to this
Agreement are the instruments of Consultant’s professional service, and
Consultant shall retain an ownership and property interest therein. Consultant
grants Client a revocable license to use instruments of Consultant’s professional
service for the purpose of constructing, maintaining, or operating the Project.
Reuse or modification of any such instrument of Consultant’s professional service
by Client or any other third party entity or individual, without Consultant’s written
permission, shall be at Client’s sole risk. Client agrees to indemnify and hold
Consultant harmless from all claims, damages, and expenses, including
attorney’s fees, arising out of such unauthorized reuse by Client or third party
entity or individual acting under the direction of the Client. In no event will the
Consultant be responsible for the consequences of any such unauthorized
modification or reuse of the instruments of Consultant’s professional service.

Neither the professional activities of the Consultant, nor the presence of the
Consultant or its employees and subconsultants at a project site, shall relieve the
General Contractor of its obligations, duties and responsibilities including, but not
limited to, construction means, methods, sequence, techniques, or procedures
necessary for performing, superintending, and coordinating the work in
accordance with the contract documents and any health or safety precautions
required by any regulatory agencies. The Consultant and its personnel have no
authority to exercise any control over any construction contractor or its employees
in connection with their work or any health or safety programs or procedures. The
Client agrees that the General Contractor shall be solely responsible for jobsite
safety, and warrants that this intent shall be carried out in the Client’s contract
with the General Contractor. The Client also agrees that the Client, the Consultant
and the Consultant’s subconsultants shall be indemnified by the General
Contractor and shall be made additional insureds under the General Contractor’s
policies or general liability insurance.

FREE PUBLICITY

GOVERNING LAW

OWNERSHIP AND COPYRIGHT OF DOCUMENTS

Consultant has the right to photograph the Project and to use the photos in the
promotion of the professional practice through advertising, public relations,
brochures, or other marketing materials. Should additional photos be needed in
the future, Client agrees to provide reasonable access to the facility. Client also
agrees to cite the name of Consultant as the provider of the professional services
outlined in this Agreement in all publicity, presentations, and public relations
activities that mention the name or depict the facility. Client permits Consultant to
place temporary jobsite signs on the site that advertise the consultant’s brand and
involvement in the project.
USE OF ELECTRONIC MEDIA

Copies of documents that may be relied upon by Client are limited to printed
copies (also known as hard copies) that are signed or sealed by Consultant. Files
in electronic media format or text, data, graphic, or other types that are furnished
by Consultant to Client are only for the convenience of Client. Any conclusion or
information obtained or derived from such electronic files will be at the user’s sole
risk. When transferring documents in electronic media format, Consultant makes
no representations as to long-term compatibility, usability, or readability of
documents resulting from the use of software application packages, operating
systems or computer hardware differing from those in use by Consultant at the
beginning of this assignment.

This Agreement shall be governed by and construed in accordance with the laws
of the State that the project lies.
SEVERABILITY

If any term or provision hereof is illegal or invalid for any reason whatever, such
illegality of invalidity shall not affect the validity of the remaining terms of this
Agreement.
ASSIGNMENT OF AGREEMENT

Neither Client nor Consultant shall transfer, sublet, or assign any rights under or
interest in this Agreement (including but not limited to monies that are due or
monies that may be due) without the prior written consent of the other party.
Subcontracting to subconsultants normally contemplated by the Consultant shall
not be considered an assignment for purposes of this agreement.
EEO

The Kleingers Group supports an Affirmative Action Program. During the
performance of this contract, the Consultant intends to comply with all Federal,
state and local laws respecting discrimination in employment and non-segregation
of facilities including, but not limited to, requirements set out at 41 CFR 60 – 1.4,
and 60 – 741.5(a) 4, which equal opportunity clauses are hereby incorporated by
reference and 60 – 250.45 and 29 CFR Part 471, if applicable.

Authorization
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed and delivered by their duly authorized
representations, effective as of the Effective Date listed below.
The Kleingers Group, Inc.

Client: City of Trenton

SIGNED

SIGNED

William Brock

PRINTED

Marcos Nichols

PRINTED

Senior Project Manager

City Manager

TITLE

TITLE

12-17-2025
DATE SIGNED

DATE SIGNED / AGREEMENT “EFFECTIVE DATE”:

Exhibit A
Professional Design Fees
FEES
Service

Fee

Survey

$6,000

Survey
Civil Engineering
Stage 3 Submittal & Final Tracings

$75,000

TOTAL:

$81,000

January 8, 2026. Staff Report

City Council Meeting Staff Report
Report to:

The Honorable Mayor Ryan Perry & Members of the City Council

Report From:

Brad Baker, Service Director

Agenda Item: A Motion Authorizing the City Manager to enter into an agreement with The Kleingers
Group, Inc., for the Construction Design and Survey Work for the Hamilton Trenton
Road Resurfacing ODOT Project (PID 124961).
Ordinance/Resolution/Motion
Motion

Contract
Fiscal Impact

1st Reading Date:
Strategic Goals
nd
Connected
Community
2 Reading Date:
Economic Vitality
3rd Reading Date:
Operational Excellence
Motion Date: January 8,2026
Strong & Secure Neighborhoods
Resolution Date:
General Operations
Public Hearing Date:
Contract Required: Additional Document(s) Attached: Yes
Please see further, more detailed information regarding the
Budgeted: Yes
fiscal impact in the summary section of this report.
Expenditure:
$81,000.00
Source Funds:
102-6006-52029

Policy Issue
Does Trenton City Council wish to approve the motion to authorize the City Manager to enter into an
agreement with The Kleingers Group, Inc., for the construction design and survey work for the
Hamilton Trenton Road Resurfacing ODOT Project (PID 124961).
Policy Alternatives
City Council can choose not to authorize the City Manager to enter into this agreement and not move
forward with the construction design and survey work for the Hamilton Trenton Road Resurfacing
ODOT Project (PID 124961).
Staff Recommendation
Staff recommends that the City Council approve the motion to authorize the City Manager to enter
into an agreement with The Kleingers Group, Inc., for the construction design and survey work for the
Hamilton Trenton Road Resurfacing ODOT Project (PID 124961).

Statutory/Policy Authority
•
•

Article III, Legislative Action, of the Charter of the City of Trenton.
ORC and the Codified Ordinances of the City of Trenton.

January 8, 2026. Staff Report

Fiscal Impact Summary
Trenton applied for funding through OKI’s Surface Transportation Block Grant (STBG) program and
successfully secured $800,000.00 in competitive federal funding, with Toll Revenue Credits
covering the required local match. The city remains responsible for construction design costs and
must coordinate with ODOT for design review and inclusion in the Statewide Transportation
Improvement Program (STIP). This project was anticipated and budgeted in the 2026 tax budget
approved by Council as part of annual engineering funds for roadway improvement projects.
Partnering with the Ohio Department of Transportation enables the City of Trenton to leverage state
resources and technical expertise for critical infrastructure improvements without bearing the full
financial and administrative burden. This collaboration reduces costs for the city.
Background Information
The Ohio Department of Transportation (ODOT) Project PID 124961, titled Hamilton Trenton Road
Resurfacing, is a pavement maintenance initiative focused on preserving a critical
transportation corridor. Hamilton-Trenton Road serves as a major connector between the City
of Trenton and surrounding communities, linking regional destinations and supporting significant
commercial activity. This corridor is not only vital for local residents and businesses but also
functions as a heavily used truck route. The upkeep is essential for freight movement,
emergency services, and overall mobility and safety. This project is part of ODOT’s statewide
pavement preservation program, which aims to extend roadway life, improve ride quality, and
reduce long-term maintenance costs. Detailed schedule and status information can be accessed
through ODOT’s project management portal (ELLIS) using PID 124961. The scope generally
includes 3” milling and overlaying the existing pavement, performing base repairs, and updating
pavement markings.
By restoring the pavement surface, the project will deliver a smoother and safer driving
experience along Hamilton-Trenton Road, reducing vehicle wear and tear and improving travel
comfort for daily commuters. Enhanced pavement conditions also lower the risk of accidents
caused by potholes or uneven surfaces, contributing to roadway safety. Maintaining this key
connector route supports efficient traffic flow for residents, local businesses, and emergency
services. Timely resurfacing prevents costly future repairs, ensuring long-term savings for taxpayers
and preserving infrastructure quality for the Trenton community.
Attached Information
•

Kleingers Agreement for Limited Professional Services – Project ID 120209.124

MOTION NO 12-2026
A MOTION, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH ROBINSON FENCE COMPANY FOR THE PURCHASE AND
INSTALLATION OF 496 FEET OF GUARDRAILS AND ONE 12-FOOT GATE AT
TRENTONS COMMUNITY PARK FOR A TOTAL COST OF TWENTY-THREE
THOUSAND EIGHT HUNDRED DOLLARS AND ZERO CENTS ($23,800.00) AND
FURTHER AUTHORIZING THE CITY MANAGER TO SIGN ALL REQUIRED
DOCUMENTS RELATED THERETO.

Motioned by __________ authorizing the City Manager to enter into an agreement with Robinson
Fence Company for the purchase and installation of 496 feet of guardrails and one 12-foot gate to be
installed at Trenton’s Community Park for a total cost of $23,800.00 and authorizing the City Manager
to sign all related documents.
Seconded by: _________________________
Upon Roll Call, the Vote Resulted as follows:
AYES:__________
NAYS:__________
ABSENT:__________

CERTIFICATE
I, the undersigned Clerk of Council for the City of Trenton, Ohio, hereby certify that the foregoing
Motion No. 12-2026 is a true and correct copy as passed by the Council of the City of Trenton, Ohio
on the 8th day of January, 2026, and that at least a majority of the elected members voted in
the affirmative on said motion.

__________________________________
Clerk of Council

December 29, 2025. Staff Report

City Council Meeting Staff Report
Report to:

The Honorable Mayor Ryan Perry & Members of the City Council

Report From:

Brad Baker, Service Director

Agenda Item: A Motion Authorizing the City Manager to enter into an agreement with Robinson Fence
Company for the purchase and installation of 496 feet of guardrails and one 12 foot
gate at Trenton’s Community Park.
Ordinance/Resolution/Motion
Motion

Contract
Fiscal Impact

Strategic Goals
1st Reading Date:
nd
Connected
Community
2 Reading Date:
Economic Vitality
3rd Reading Date:
Operational Excellence
Motion Date: January 8,2026
Strong & Secure Neighborhoods
Resolution Date:
General Operations
Public Hearing Date:
Contract Required: Additional Document(s) Attached: Yes
Please see further, more detailed information regarding the
Budgeted: Yes
fiscal impact in the summary section of this report.
Expenditure:
$23,800.00
Source Funds:
132-2103-51324

Policy Issue
Does Trenton City Council wish to approve the motion to authorize the City Manager to enter into an
agreement with Robinson Fence Company for the purchase and installation of 496 feet of guardrails
and one 12-foot gate at Trenton’s Community Park.
Policy Alternatives
City Council can choose not to authorize the City Manager to enter into this agreement and not move
forward with the purchase and installation of 496 feet of guardrails and one 12-foot gate at
Trenton’s Community Park.
Staff Recommendation
Staff recommends that the City Council approve the motion to authorize the City Manager to enter
into an agreement with Robinson Fence Company for the purchase and installation of 496 feet of
guardrails and one 12-foot gate at Trenton’s Community Park.

Statutory/Policy Authority
•
•

Article III, Legislative Action, of the Charter of the City of Trenton.
ORC and the Codified Ordinances of the City of Trenton.

December 29, 2025. Staff Report

Fiscal Impact Summary
This project was budgeted for in the 2026 tax budget approved by Council.
Background Information
The City of Trenton’s Community Park was evaluated as part of the Parks Master Plan in the fall of
2021. Public input and feedback from boards and city staff highlighted the need for more familyoriented events such as festivals and concerts. While these events strengthen community
engagement, they also introduce potential safety concerns, including unauthorized vehicle access and
risks to attendees.
To address these concerns, city staff identified the installation of guardrails and a controlled-access
gate as the most effective solution to enhance safety and security during public events. The proposed
improvements will help protect residents and visitors, ensuring that Community Park remains a safe
and welcoming venue for city-sponsored activities.
This project supports the City’s strategic goals of Connected Community, Strong & Secure
Neighborhoods, and Operational Excellence by improving infrastructure and prioritizing public safety.
As part of the procurement process, the city solicited bids from several security fence companies. Two
bids were received:
• Robinson Fence Company: $23,800.00 (recommended)
• Security Fence Company: $26,612.50
Robinson Fence Company submitted the lowest and most responsive bid, making them the
recommended vendor for this project.
Attached Information
•
•

Quote# 3460 – Robinson Fence Company
Quote- Security Fence Company

Robinson Fence Co.
1635 Howell Ave
Hamilton, OH 45011
5138670080
[email protected]

Estimate
ADDRESS
City of Trenton
ATTN: Brad

DATE

SHIP TO
440 Dell Dr.

ESTIMATE # 3460
DATE 11/03/2025

ACTIVITY

DESCRIPTION

Labor and
Materials

Install 496' ft of guardrail
with flared wings on ends,
using I-Beam steel post.
Also install gate at 12' ft
opening.

Please make checks payable to Robinson Fence, and mail to 1635
Howell Ave., Hamilton, OH 45011.
If proposal is accepted please sign and date below and mail back to
Robinson Fence Co. or email to address listed above

Accepted By

QTY

RATE

AMOUNT

1

23,800.00

23,800.00

SUBTOTAL
TAX
TOTAL

Accepted Date

23,800.00
0.00

$23,800.00

4260 Dane Ave.
Cincinnati, OH 45223
Ph: (513) 681-3700
Fax: (513) 681-5487

FENCE GROUP, INC.
Certified DBE/WBE/EDGE/SBE/E.O.E.

October 24, 2025

City of Trenton

Description

Ref

Unit Cost

Qty

U/M

Total

1a

Guardrail with Wood Posts

$28.00

456.3

FT

$12,775.00

1b

Guardrail with Steel Posts

$30.00

456.3

FT

$13,687.50

2

10' Bar Gate

$2,150.00

1

EA

$2,150.00

*

Due to Current Market Conditions this Pricing can only be held for 30 Days.

*

Please Call Ryan Frankenstein at 513-681-3700 ext. 124 with any Questions or
Before Separating Any Items In This Proposal.

*

Security Fence is an ODOT Approved DBE & SBE Contractor.

SFG Dayton Office:
1500 Farr Ave. * Dayton, OH * 45404 * Ph: (937) 898-7008 * Fax: (937) 898-0609
Traffic Signals Lighting * Ph: (937) 424-3000

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