In the minutes: Lewisville Minutes (639.98 KB), Flock camera (Oct 1)

Lewisville Town Council
Briefing and Action Meeting Minutes
October 1, 2026 – 6:00 PM
Lewisville Town Hall 2nd Floor Conference Room
6510 Shallowford Road
1. Call to Order:
A. Mayor Carter opened the meeting at 6:00 PM. In attendance were Mayor Billy Carter, and
Councilmembers Brady Allen, Fred Franklin, Gerry Gallagher, Suzanne Newsome and Mack
Wilder. Mayor Pro-Tem Stacy Howard was absent. Also attending were Town Manager Stacy
Tolbert, Assistant Town Manager / Public Works Director Jon Hanna, Finance Director Pam
Orrell, Planning Director Lynn Cochran, and Town Attorney Al Andrews.
B. Adoption of Agenda – Moved by Councilmember Franklin, seconded by Councilmember
Gallagher to adopt the agenda as amended. The motion carried unanimously.
2. Items Requiring Council Direction
A. North Carolina Department of Commerce Rural Planning Program Presentation - Virtual – Mayor
Carter referenced local business owner support efforts; submitted ideas for a lively downtown;
information on the North Carolina Department of Commerce (NCDOC) Main Street Program;
and called on Town Manager Stacy Tolbert. Town Manager Tolbert recognized NCDOC Rural
Planning Program Manager Karen Smith. Ms. Smith made a PowerPoint Presentation; outlined
the Main Street and Rural Planning programs mission; outlined services provided; community
engagement; highlighted program regional contacts; reviewed vision and market assessments;
grant project qualifications; spoke to the setup of Economic Development boards and/or
committees or a working group; to strategic planning; to a five year planning process;
highlighted available technical assistance, training, and education; reviewed grant opportunities;
and provided program contact information. Discussion took place regarding regional
presentation; and program success stories. Mayor Carter outlined next steps. Town Manager
Tolbert provided a brief history of the item; spoke to the need for Council education; explained
the difference between the programs; qualifiers for the Main Street Program; the requirement
for a staff Downtown Planner; for budgetary commitments; a visional strategic economic
development plan; and spoke to a one-year and five-year economic development plan.
Councilmember Allen requested the item be placed on the Council Retreat agenda in 2027.
(A copy of the PowerPoint Presentation is filed in Exhibit Folder October 2026, which is hereby referred to
and made a part of these minutes.)
B. Social Media Policy – Mayor Carter recognized Councilmember Allen in regards to clarity on the
policy. Councilmember Allen voiced concerns regarding public mistrust; and Council noncompliance. Robust discussion took place regarding concerns with the disclaimer requirement;
purpose of the disclaimer; public perspective; the review and Council vote on the amended
policy; the censure of Councilmembers and associated cost; and First Amendment Rights.
During discussions, Councilmember Wilder stated the need to leave the meeting to which
Mayor Carter voiced concerns. Mayor Carter voiced he would not include the disclaimer on
social media platforms.
C. Data Center Moratorium – Mayor Carter spoke to research conducted; referenced a Forsyth
County Commissioners vote on a moratorium; public feedback; a moratorium schedule
document sent to Council; and to Town Attorney Al Andrews guidance. Attorney Andrews
spoke to statutory requirements; to challenges with a moratorium; to problems and conditions
for cause; to actions, and schedules and specific reasons. Discussion ensued regarding the lack
of ability to answer required questions; the Unified Development Ordinance (UDO) standards;
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permitted uses, meeting standards; the need to be proactive; land availability; appropriately
zoned areas; sufficient UDO regulations; data processing center research; cryptocurrency
concerns; potential court outcomes; public feedback sessions; and statutory requirements.
Councilmember Franklin recommended the topic be forwarded to the Planning Board for review
and recommendations. Discussion continued regarding a twelve-month moratorium schedule
prepared by Mayor Carter; an Environmental Conservation and Sustainability Committee
presentation by Planning Director Lynn Cochran; and the lack of available land and power
structures. Mayor Carter moved that the Town Council, Town Manager, Planning staff and
Town Attorney prepare for Council consideration a proposed twelve-month development
moratorium on new data center development applications and approval pursuant to North
Carolina General Statues 160D-107 and further prepare the required finding supporting
documentation public hearing schedule and draft ordinance language necessary to evaluate and
consider such a moratorium at a future Council meeting. The motion was seconded by
Councilmember Wilder. The motion failed due to a 3- 3 tie vote with Mayor Carter,
Councilmember Newsome and Councilmember Wilder voting ‘Yea’ and Councilmembers Allen,
Franklin and Gallagher voting ‘No’. Councilmember Allen moved that Council charge the
Planning Board to research the item; and to provide a recommendation to Council. It was the
consensus of Council for the Planning Board to meet to research, review and make a
recommendation to Council on a Data Center Moratorium.
Discussion continued regarding a time frame for the Planning Board to report back.
3. Items Requiring Action at Briefing – None
4. Administrative Reports
A. Town Manager
i. Great Wagon Road – Town Manager Tolbert explained a portion of the Great Wagon Road
had been opened and was being utilized; reported out on the Shallowford and Williams Road
closures; stated the closure would be effective through December for the new roundabout
construction; and provided an update on the installation of street lights.
ii. Lewisville-Viennna/Robinhood Road Roundabout Update – Town Manager Tolbert spoke to
the continuation of construction with base asphalt, curbs and temporary signage installment.
Discussion ensued regarding road closure timelines; the official Department of
Transportation detour routes; impact on the Christmas parade routes; and sewer issues by
the United Parcel Service store.
iii. Lewisville Lift Station Update – Town Manager Tolbert stated construction was ongoing;
spoke to the completion of retaining walls and sanitary sewer system; and to future vacuum
testing of sewer manholes and the gravity sewer.
iv. Public Art Advisory Committee Art Proposal – Town Manager Tolbert reminded Council about
a budget approval for a proposed Public Art Advisory Committee (Art Committee) Council
Chamber artwork; and provided an image of the proposed piece. Art Committee Chair John
Armbruster spoke to a work in progress; to the scale and medium of the piece; and the
request for Council input. Town Manger Tolbert continued to explain the art had been
submitted by a committee member as a combination of the committee suggestions; spoke to
a representation of Lewisville history; and to an upcoming meeting next week to finalize the
art. Discussion took place regarding the color palette, the project scale; the historically based
theme; and the purpose of the artwork. Town Manager stated the desire to share the
concept with Council; and the need for Council feedback.
v. Speeding on State Roads – Town Manager Tolbert explained traffic speed study requests had
been sent to the North Carolina Department of Transportation (NCDOT); a review of
collected data to determine whether or not a lower speed limit is warranted; spoke to a
backlog; and to an estimated 60 day turn around.
B. Town Clerk
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i. Board and Committee Vacancies
ii. The Local Boys Bluegrass Concert, October 3 – Town Manager Tolbert spoke to a potential
weather event; should there be a need, the cancellation would be on the day of the event;
and explained communication of such as needed.
iii. Artist Talk – Daniel Robinson, October 5 – Town Manager Tolbert provided details of the art
exhibit.
iv. Red Cross Blood Drive, October 7
v. The Goonies Movie Night, October 9
vi. Bulky Item Pick Up Starts, October 12 – Town Manager Tolbert highlighted Bulky Item pick
up.
vii. ECSC Fall Recycling Event, October 17
viii. Flu Vaccination Clinic, October 24 – Town Manager Tolbert shared a first ever Flu
Vaccination Clinic to be conducted at Mary Alice Warren Community Center; and spoke to a
partnership with Lewisville Drug.
ix. Shalloween Festival, October 24
C. Public Works Director – None
Mayor Carter declared a recess at 8:14 PM; Council returned to open session at 8:19 PM with all
members in attendance.
D. Community Operations Manager i. Quarterly Report - Operations Manager Brian Moore shared the recent quarterly report for
usage at the Mary Alice Warren Community Center (MAWCC). Discussion ensued regarding
proof of residency requirements; and interest rates on the MAWCC loan versus cash rates.

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5. Tentative Agenda Items for Regular Meeting on October 8, 2026
A. Consent Agenda – Discussion took place regarding general fund disbursements to date; and
property tax revenues.
i. Resolution 2026-034 – Financial Statements for Two Months Ended August 31, 2026
B. Introductions, Recognitions, Presentations and/or Proclamations
i. Presentation
a. Sheriff’s Office – Mayor Carter referenced an upcoming presentation on Flock cameras.
C. Public Hearing – Town Manager Tolbert spoke to a staff presentation at the October 8th
meeting; explained the benefits to Council and the public; provided image of the parcels; and
outlined land usages. Discussion took place regarding land use requests.
i. Ordinance 2026-018 – Public Hearing for Annexation – 0 Chickasha Drive
a. Staff Presentation
b. Public Hearing
c. Council Discussion
d. Council Consideration – Ordinance 2026-018 – Annex 0 Chickasha Drive
ii. Ordinance 2026-019 – Public Hearing for Rezoning – 0 Chickasha Drive
a. Staff Presentation
b. Public Hearing
c. Council Discussion
d. Council Consideration – Ordinance 2026-019
D. Old Business
i. Ordinance 2026-017 – Amend Fee Schedule in Reference to Notary Service Fees (note: this
item was tabled from the September 10th meeting of Council) – Mayor Carter provided an
update on previous discussions. Town Manager Tolbert spoke to the item being tabled at
the last Council meeting; explained the need for a clean, clarified fee schedule for residents
versus non-residents and businesses in town versus outside of town; explained the
challenges with varying scenarios; spoke to the need to consider staff interpretation; and
explained a solution stating residents would be free and non-residents would be charged.
The proposed charges would stand as $9 for one signature, $10 for two signatures, and $11
for three or more signatures. Discussion took place regarding proper verbiage such as open
market fees; and parliamentary procedures to un-table an item.
New Business
ii. Ordinance 2026-020 – Amend Facility Use Exemption List – Town Manager Tolbert
distributed a document for review; referenced organizations grandfathered into the
exemption list as of the meeting in September; additional applications received; spoke to
meetings of the Special Projects Review Committee (the Committee) ; and outlined
organizations recommended by the Committee for approval as Shallowford Foundation,
American Red Cross, Lewisville-Clemmons Chamber of Commerce, Reagan High School Band
Booster (to use one of the four approved opportunities for Reagan High School), and Forsyth
County AuxComm (restricted to one usage per year to include only two rooms). Town
Manager Tolbert continued to explain the removal of the Shepard Center (as they provide
programming only); stated removal of the Rotary Club of Western Forsyth County, Forsyth
Home Educators, and the Piedmont Flyers Club as applications were not received by these
organizations; and highlighted multiple attempts by staff to contact the organizations.
(A copy of the document is filed in Exhibit Folder October 2026, which is hereby referred to and made a
part of these minutes. All applications referenced are filed in the Special Projects Review Committee
notebook.)

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iii. Sales Tax for Willow Run Municipal Service District (MSD) – Finance Director Pam Orrell
referenced a distributed staff report; spoke to a special tax district; to a report from the
University of North Carolina of Chapel Hill School of Government (SOG) regarding sales tax
distribution; highlighted statutory requirements for distribution; explained the process for
tax collection and distribution; an error in municipalities across North Carolina; referenced a
three-year statute of limitations; recognized the Town of Lewisville had not been in
compliance since 2016; spoke to the need for correction; and requested Council direction.
Discussion took place regarding a general fund transfer; the total amount due for the threeyear limitation compared to funding figured back to 2016; and legal liability and limitations.
Dialogue ensued regarding the set-up of the Willow Run Municipal Service District; the need
for dam repairs in the neighborhoods; town ownership and maintenance of the dams and
lakes; and whether to pay the Willow Run MSD only funds for the required three-years, to
pay the required three-years plus one additional year in a good-faith effort, or to pay all
funds dating back to 2016. Motion by Councilmember Newsome, 2nd by Councilmember
Wilder to reimburse the Willow Run MSD $100,985.71 for funds due on sales tax revenue
through 2016. The motion carried by a vote of 5-2 with Mayor Carter and Councilmember
Franklin voting ‘No’.
i.

For the Good of the Order – Councilmember Newsome highlighted the Friends of the Library.
Councilmember Gallagher commended staff on concerns addressed at Conrad Farms.
Councilmember Allen inquired about financial safe guards implemented by the town.
Councilmember Franklin inquired about the recent North Carolina League of Municipalities
Legislative Summit; and encouraged Council to wear pink at the October Council meeting. Mayor
Carter spoke to requirements for public comment speakers. Town Attorney Andrews highlighted
North Carolina General Statutes regarding public comment periods; explained the adoption of
reasonable rules governing the conduct of public speakers and providing maintenance for decorum;
referenced historical practices; and recommended a written policy for consistency. Discussion
continued regarding requirements for speakers to provide their address or proof of residency;
stricter laws for public hearings; and campaigning from the podium.
6. Adjournment – Moved by Councilmember Newsome, seconded by Councilmember Gallagher to
adjourn the meeting at 9:45 PM. The motion passed unanimously.
_______________________________
Billy Carter, Jr., Mayor
ATTEST:

___________________________
Angela Lord, Town Clerk

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