On the agenda: Havelock meeting — Flock Camera (Jul 13)

City of Havelock
Board of Commissioners
Work Session Agenda
Monday, July 13, 2026
7:00 p.m.
Havelock City Hall
Item #

Agenda Topics

Presenter

I. CALL TO ORDER

Mayor Will Lewis

II. OPENING PRAYER/MOMENT OF SILENCE

Clergy Member or Mayor Lewis

III. PLEDGE OF ALLEGIANCE

Mayor Will Lewis

IV. WORK SESSION & CONSENT AGENDA:

Mayor Will Lewis

A. Consent Agenda (A-B)
B. Work Session Agenda

V. WORK SESSION DISCUSSION ITEMS:
 1. Recreation Master Plan

McGill Associates
Recreation Director Kelvin Hardesty

 2. Recreation Complex Overflow Parking

ACM Cindy Morgan
Recreation Director Kelvin Hardesty

 3. AV-8B Final Flight Harrier

ACM Cindy Morgan

 4. Brief Reports:

ACM Cindy Morgan & Staff

A. Boys & Girls Club Facility Upgrades - Approval Process
B. Update on Flock Cameras
C. Tourist & Event Center - Beer & Wine Prices
D. Hydrant Meter Policy Discussion

VI. ADJOURNMENT

Mayor Will Lewis

City of Havelock, North Carolina
Board of Commissioners

WORK SESSION AGENDA COMMUNIQUE´
TO:

Mayor William L. Lewis, Jr.
Board of Commissioners
City Attorney Troy Smith

FROM:

Interim City Manager Cindy Morgan

SUBJECT:

Agenda-7-13-2026

DATE:

7/13/2026

CC:

Department Heads; Press

I.

CALL TO ORDER:
Mayor Will Lewis will call the meeting to order.

II.

OPENING PRAYER/MOMENT OF SILENCE:
The Mayor or a Board member shall request a clergy member to offer the opening prayer or
the Board shall conduct a moment of silence.

III. PLEDGE OF ALLEGIANCE:
Mayor Will Lewis will lead the Commissioners and those in attendance in reciting the Pledge
of Allegiance to the Flag.
“I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one
nation under God, indivisible, with liberty and justice for all.”

IV.

WORK SESSION & CONSENT AGENDA:
The City Clerk respectfully submits to Board, the Regular Agenda and the below Consent
Agenda items, which there is thought to be of general agreement and little public interest or no
controversy. These items may be voted on as a single group without Board discussion “or” if so
desired, the Board may vote to remove any item(s) from the consent agenda and place same on
the regular agenda for discussion and consideration.
Consent Agenda Minutes of the June 22, 2026, BOC Regular Meeting
Item A
Consent Agenda Resolution #26-R-09, a resolution to maintain the increased microItem B
purchase thresholds for the City of Havelock

Request: Commissioners motion and second are being sought as to approving or not,
the following agenda matters:
A. Consent Agenda as presented; and
B. Workshop Agenda as presented.
Interim City Manager’s Opinion: The Board may by majority vote add items to or
subtract items from both the proposed consent and regular agenda. As of this writing, the
manager understands that the presented consent agenda items are routine and therefore
concurs with adopting the presented consent agenda.

V.

WORK SESSION AGENDA ITEMS:

Item #1.

Recreation Master Plan
Staff from McGill Associates will provide the Board with an update on the
Comprehensive Parks and Recreation Master Plan (Exhibit #1A). The presentation will
include an overview of the planning process, community engagement efforts and
preliminary public input, an inventory of the City's existing parks and recreation facilities,
benchmarking data, potential funding opportunities, and the project's anticipated
timeline.
Staff is seeking the Board's feedback regarding the preliminary findings, community
priorities, and overall direction as the Master Plan continues through the assessment and
recommendation phases.

Item #2.

Recreation Complex Overflow Parking
Pursuant to the Board's action on June 22, 2026, accepting the final purchase offer of
$150,000 from DiMartino Properties, LLC for the property located at 820 Fontana
Boulevard (Exhibit #2A), Staff has been evaluating alternative locations for overflow
parking at the Recreation Complex. Based on the examination period outlined in the
purchase agreement, closing on the property could occur as early as September.
Following an internal assessment of the Recreation Complex, Staff has identified the
existing parking area utilized during the City's annual Trunk or Treat event as the most
suitable location for expansion. Preliminary estimates indicate the expanded lot could
accommodate approximately 82 parking spaces, which is comparable to, or exceeds, the
capacity currently provided by the existing overflow parking area (Exhibit #2B).

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A portion of the proceeds from the sale of 820 Fontana Boulevard could be used to fund
construction of the new overflow parking area.
To provide the Board with cost options, Staff proposes advertising the project for bids
with a paved parking lot as the base bid and an alternate bid for a gravel surface.
Accordingly, the Board's feedback and/or direction is being sought regarding advertising
the project for bids to ensure the replacement parking area can be completed without
disrupting upcoming recreational programming and sporting seasons.

Item #3.

AV-8B Final Flight Harrier
As their Board is aware, the City received official notification that it has been selected
to receive a very special AV-8B Harrier (BuNo 165427) (Exhibit #3A). This aircraft
is especially significant because it completed its final flight during the June 3, 2026,
Harrier Sundown Event and is the only AV-8B painted in the commemorative 250th
Marine Corps Birthday color scheme.
During the July 9, 2026, site visit, Fleet Readiness Center East (FRC East) presented
three restoration options for the aircraft, together with the associated estimated costs
(Exhibit #3B):
• Option 1: Clean and Clear Coat – $120,628
• Option 2: Touch-Up and Clear Coat – $141,610
• Option 3: Full Repaint – $205,706

All options will require funding a concert pad for placement

Staff is seeking the Board's feedback and/or direction regarding the acceptance and
restoration options.

Item #4.

Brief Reports:
A. Boys & Girls Club Facility Upgrades - Approval Process
The Boys & Girls Club submitted a formal request seeking the City's approval to complete
facility improvements at its leased premises located at 199 Webb Boulevard (Exhibit
#4A.1).
As the Board is aware, the current lease agreement between the City of Havelock and the

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Boys & Girls Club requires the City's consent before the Club may make any alterations,
additions, or improvements to the property. The agreement further provides that all
heating, plumbing, cooling, and electrical repairs and replacements are the sole
responsibility and expense of the Boys & Girls Club.
The Club's request included replacement of the existing HVAC system and an LED
lighting upgrade. Prior to the Board's consideration of the request, the existing HVAC
system failed, and the temporary portable units installed as an interim measure were
unable to adequately cool the facility during the recent extreme heat, resulting in
interruptions to the programs and services provided to the children utilizing the facility.
Because the lease agreement requires City approval but does not specifically require
approval by the Board of Commissioners, and due to the urgent need to restore a safe
and functional environment, the Interim City Manager authorized replacement of the
HVAC system utilizing Option #2 to allow the Club to proceed immediately with the
work and resume normal operations. The replacement will be completed at the Club's
sole cost and expense, consistent with the lease agreement.
The remaining request consists of an LED lighting upgrade in the amount of $2,334.69.
Staff has reviewed the proposed improvement and finds it to be consistent with the terms
of the lease agreement. The Board's concurrence is being sought to proceed with the LED
lighting upgrade.

B. Update on Flock Cameras
Police Chief Mike Broadwell will provide the Board with a brief update on the
implementation of the approved Flock Safety camera system. As the Board may recall,
during the annual planning retreat, the Board of Commissioners authorized the purchase
of eight (8) License Plate Reader (LPR) cameras and five (5) Pan-Tilt-Zoom (PTZ)
cameras.
To date, five (5) LPR cameras have been installed, with the remaining three (3) LPR
cameras and all five (5) PTZ cameras scheduled for future installation. During the
presentation, Chief Broadwell will identify the approved camera locations and provide an
update on the installation process. As a refresher, he will also briefly revisit the purpose
and intended operational use of the Flock Safety program, reaffirming the objectives
previously presented to the Board while providing additional context regarding the
system's capabilities, limitations, and appropriate use.
C. Tourist & Event Center - Beer & Wine Prices
During the recent budget discussions, the Board directed Staff to evaluate the current
beer and wine pricing at the Tourist & Event Center to determine whether adjustments

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were warranted. In response, staff reviewed the existing cash bar pricing (Exhibit #4C.1)
and compared it with pricing at comparable public event venues throughout the region.
Based on that review, staff found that the current rates remain competitive and are
generally consistent with those of neighboring facilities. Therefore, it is recommended
that the existing prices for beer and wine remain unchanged at this time. Maintaining the
current pricing structure provides an affordable option for event patrons while ensuring
the Tourist & Event Center remains competitive with similar venues in the area.
D. Hydrant Meter Policy Discussion
City staff received an inquiry from a local business regarding the ability to purchase water
from the City's water distribution system through the use of a hydrant meter to
periodically fill a water tank for commercial operations.
A hydrant meter is a portable water meter equipped with an approved backflow
prevention device that temporarily connects to a designated fire hydrant, allowing water
to be withdrawn while accurately measuring consumption for billing purposes. Many
municipalities utilize hydrant meter programs to provide temporary or recurring water
service to contractors, utility companies, landscaping businesses, street sweeping
operations, and other commercial users while ensuring the protection of the public water
system.
The City of Havelock does not currently have a formal policy governing the issuance or
use of hydrant meters by private entities. Should the Board wish to pursue such a program,
staff would develop a proposed policy establishing eligibility requirements, application
procedures, deposits, rental fees, metered water charges, backflow prevention
requirements, authorized hydrant locations, equipment responsibilities, and other
operational and safety standards necessary to protect the City's water system.
Prior to researching and preparing a formal policy, staff requests the Board's direction as
to whether it is interested in establishing a hydrant meter program for future
consideration. If supported, the proposed program could include provisions for both
temporary and long-term commercial use.

VI.

ADJOURNMENT/RECESS:

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