On the agenda: Siler City meeting — surveillance camera (Aug 3)

TOWN OF SILER CITY
Board of Commissioners
August 3, 2026
Regular Meeting Agenda
ELECTED TOWN OFFICIALS

Donald Matthews

Travis R. Patterson

Mayor

Mayor Pro Tem and At-Large Commissioner

Albert Alston

Norma Boone

District 1 Commissioner

District 2 Commissioner

Curtis Brown

Alec Hauser

District 3 Commissioner

District 4 Commissioner

Michael C. Feezor

District 5 Commissioner

Cindy B. Bray

At-Large Commissioner

TOWN STAFF

Town Manager
Jack Meadows

Assistant Town Manager
Kimberly Pickard

Post Office Box 769
311 North Second Avenue
Siler City, North Carolina 27344-0769

(919) 726-8620
Fax (919) 663-3874
www.silercity.org

[email protected]

Briana Martinez
Town Clerk
[email protected]
919-726-8658

[email protected]

1.

TOWN OF SILER CITY BOARD OF COMMISSIONERS
REGULAR SESSION MEETING AGENDA
Monday, August 3, 2026
6:30 PM
REGULAR MEETING CALLED TO ORDER
1.1.

INVOCATION - COMMISSIONER BOONE

1.2.

PLEDGE OF ALLEGIANCE

1.3.

RECITATION OF TOWN OF SILER CITY MISSION STATEMENT –
COMMISSIONER FEEZOR To advance a framework for our success through
balanced governance, dynamic partnerships, and an engaged community.

1.4.

RECITATION OF TOWN OF SILER CITY VISION STATEMENT – COMMISSIONER
BRAY Siler City is committed to strengthening infrastructure, promoting
responsible economic growth, and delivering dependable services to
support a safe, thriving community.

2.

ADJUSTMENTS TO THE AGENDA and APPROVAL OF AGENDA
Items may be added or removed if necessary.

3.

CONSENT AGENDA
Consent Agenda items are non-controversial routine items unanimously
recommended for approval by all involved parties. A single vote may be taken
for the approval of ALL consent agenda items. Any individual council member
may pull items off the consent agenda to discuss them. Items pulled off the
consent agenda will be handled with the “NEW BUSINESS” agenda topic.
3.1.

July 20, 2026 Minutes

3.2.

Contract Amendment — Insight Consulting Group, LLC - CDBG-NR-C-3139
Grant

3.3.

RAISE Grant Agreement — Loves Creek Tributary 2

3.4.

Professional Services Contract — ESP Associates - Downtown Core/
Loves Creek Tributary - RAISE Grant

3.5.

Budget Amendment — Fire Department Thermal Equipment Donation

3.6.

Interlocal Ad Valorem Tax Billing and Collection Agreement with Chatham
County

3.7.

Resolution to Approve Municipal Accounting Services and Accounting
Instruction Mentorship Memorandum of Agreement with North Carolina
League of Municipalities

3.8.

Resolution Acknowledging the Completion of the Stormwater AIA

Town of Siler City Board of Commissioners Monday, August 3, 2026
Agenda
Page 1 of 66

4.

PUBLIC COMMENT
Each speaker is asked to limit comments to 3 minutes, and the requested total
comment period will be 15 minutes or less.

5.

PRESENTATIONS
5.1.

Pedestrian Safety

6.

OLD BUSINESS

7.

NEW BUSINESS
7.1.

Appointments — Planning Board

7.2.

Appointments — Immigrant Community Advisory Committee (ICAC)

8.

MANAGERS REPORT

9.

GOVERNING BODY COMMENTS

10. ADJOURNMENT
Please contact Town Clerk Briana Martinez with any questions about this agenda:
[email protected] or 919-726-8658

Town of Siler City Board of Commissioners Monday, August 3, 2026
Agenda
Page 2 of 66

TOWN OF SILER CITY
BOARD OF COMMISSIONERS
JULY 20, 2026
PAGE 1 OF 6
TOWN OF SILER CITY
The Siler City Board of Commissioners met for a Regular Meeting on Monday, July 20,
2026 at 6:30 pm in the Joseph Moody Buckner District Courtroom with Mayor Matthews
presiding. Mayor Matthews gave the Invocation with the Recitation of the Pledge of
Allegiance. Mayor Pro Tem Patterson gave the Mission Statement and Commissioner
Brown recited the Vision Statement.
ELECTED OFFICIALS: Albert Alston, Donald Matthews, Travis Patterson, Curtis Brown,
Alec Hauser, and Michael Feezor.
ABSENT ELECTED OFFICIALS: Cindy Bray and Norma Boone.
TOWN STAFF: Town Manager Jack Meadows, Assistant Town Manager Kimberly
Pickard, Public Works Superintendent Dillon Dispennette, Finance Director John
O’Keefe, Police Major Jay Atkins, Parks & Recreation Director Treiston Burnette, Planning
and Community Development Director Timothy Garner, Town Attorney William Morgan
and Town Clerk Briana Martinez.
CONSENT AGENDA

A motion to approve the agenda was made by Mayor Pro Tem Patterson, seconded by
Commissioner Brown and unanimously approved.
A motion to approve the consent agenda which includes the 3.1. June 1, 2026 Minutes,
3.2. June 22, 2026 Special Minutes, 3.3. Holy Trinity United Holy Church of America 120th
Anniversary Proclamation, 3.4. Corinth AME Zion Church 132nd Anniversary
Proclamation, 3.5. Special Event — Siler City Christmas Market & Siler City Christmas
Parade, 3.6. Special Event - 5K Recovery Celebration, 3.7. Planning Board Appointment,
and 3.8. ABC Board Appointment was made by Commissioner Brown, seconded by
Commissioner Alston and unanimously approved.
PUBLIC COMMENT
There were no individuals signed up to speak.
PUBLIC HEARING
5.1 Street Renaming – Hill St to McClain St:

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TOWN OF SILER CITY
BOARD OF COMMISSIONERS
JULY 20, 2026
PAGE 2 OF 6

A motion to open the public hearing for the Street Renaming – Hill St to McClain St was
made by Commissioner Brown, seconded by Mayor Pro Tem Patterson and unanimously
approved.
Planning and Community Development Director Timothy Garner presented a request
to rename the public right-of-way known as Hill Street to McClain Street. Staff reviewed
the background of the request, noting that Hill Street is a Town-maintained street
located off Martin Luther King Jr. Boulevard and that a majority of the affected property
owners had petitioned in support of the name change. Staff also reported that the
proposed street name had been reviewed and conrmed by Chatham County E-911 as
available and non-duplicative. Garner explained that, if approved, the name change
would become effective on January 1, 2027, allowing property owners time to update
their records. Staff further advised that the estimated cost to replace the street signs
would be $199.15, with replacement to be completed by the Town's Public Works
Department, and recommended approval of the request and adoption of the
ordinance, amending the Town's official street map and records.

A motion to close the public hearing for the Street Renaming – Hill St to McClain St was
made by Commissioner Brown, seconded by Commissioner Hauser and unanimously
approved.
A motion to approve the request to rename the public right-of-way currently known as
Hill Street to McClain Street and further move that the Board adopted the Ordinance
amending the official street map and records to reect this change was made by Mayor
Pro Tem Patterson, seconded by Commissioner Brown and unanimously approved.
5.2 Conditional Zoning – 1311 Old US 421 S, Event Center:

A motion to open the public hearing for the Conditional Zoning – 1311 Old US 421 S,
Event Center was made by Commissioner Hauser, seconded by Commissioner Brown
and unanimously approved.
Planning and Community Development Director Timothy Garner presented Major
Modification Request R26-0501 submitted by Thalir Group of Companies, LLC,
property owner of 1311 Old US 421 South, requesting a modification to the existing
Highway Commercial Conditional (H-C-C) Zoning District. The request proposed
removing the previously approved trucking company use, expanding the list of
permitted uses to include an Event Venue and Community/Youth/Senior Center, and
updating the existing conditional zoning approval to comply with the Town's current
Unified Development Ordinance. Staff reviewed the property's history, the proposed
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TOWN OF SILER CITY
BOARD OF COMMISSIONERS
JULY 20, 2026
PAGE 3 OF 6
development and conditions, the Planning Board's recommendation, the consistency
of the request with the Town's 2024 Comprehensive Land Use Plan, and the
reasonableness factors supporting the proposed modification. Staff recommended
approval of the request subject to the proposed conditions contained in the agenda
packet.
Amanda Hodierne, representing the applicant, presented the proposed development,
discussing the project's vision, neighborhood outreach efforts, proposed event
operations, mitigation measures, and compatibility with surrounding properties.
Commissioner Patterson asked about the security measures that would be
implemented to protect youth participating in activities at the facility. Ms. Hodierne
explained that the proposed security plan included 24-hour surveillance cameras, onsite management, and coordination with local law enforcement. Police Major Jay Atkins
also addressed the Board regarding law enforcement jurisdiction and emergency
response capabilities in the area. Commissioner Hauser asked about improvements to
the existing driveway and commented on the benefits the proposed development
could provide to the local school system. Mayor Matthews reminded the Board to
reserve further discussion until after the public hearing had concluded.
Belinda McKoy 831 Old US Highway 421 S: Siler City resident Belinda McKoy expressed
concerns about increased traffic associated with the proposed event venue, stating that
Old US Highway 421 is already difficult to safely enter and exit and that additional traffic
could increase the risk of vehicle accidents.
Regina Moody 1292 Gees Grove Rd: Regina Moody expressed concerns regarding
noise generated by the proposed event venue, stating that she did not believe a sound
barrier or wall would adequately prevent noise from impacting the surrounding
residential neighborhood.
Tim Maulding 1353 Old US Hwy 421: Siler City resident Tim Maulding expressed
opposition to the proposed conditional zoning, citing concerns related to alcohol
consumption at the venue, the proposed gated entrance, existing traffic congestion,
heavy tractor-trailer traffic, and traffic safety along Old US Highway 421. Maulding
requested that the Board deny the conditional zoning request.
Garry Reives 1166 Gees Grove Rd: Siler City resident Garry Reives expressed opposition
to the proposed conditional zoning, stating that he did not believe the event venue was
an appropriate use for the property and that the surrounding neighborhood did not
support the proposed development.

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TOWN OF SILER CITY
BOARD OF COMMISSIONERS
JULY 20, 2026
PAGE 4 OF 6
Commissioner Feezor inquired about the anticipated operating schedule for weekend
events. Amanda Hodierne responded that events would conclude by 11:00 p.m. on
Fridays and Saturdays.

A motion to close the public hearing for the Conditional Zoning – 1311 Old US 421 US
S, Event Center was made by Commissioner Hauser, seconded by Commissioner Brown
and unanimously approved.
Commissioner Hauser stated that the proposed conditional zoning would provide
benets to the Town and enhance local amenities. Hauser encouraged the Board to
carefully consider the proposal and expressed his support for its approval, citing the
positive impact it could have on the surrounding area and the community as a whole.

A motion to APPROVE the proposed major modication request R26-0501 amending
the permitted uses and conditions recommended by staff for the subject property. The
modication is consistent with the 2024 Comprehensive Plan and compatible with the
health, safety, and general welfare of the public was made by Commissioner Hauser,
seconded by Commissioner Feezor, voting Yay Commissioner Hauser and
Commissioner Feezor, voting Nay Commissioner Alston, Commissioner Brown, and
Mayor Pro Tem Patterson. The Motion failed, 2-3.
A motion DENY the proposed major modication request R26-0501 amending the
permitted uses and approved conditions recommended by staff for the subject property.
The modication is not consistent with the 2024 Comprehensive Plan and incompatible
with the health, safety, and general welfare of the public was made by Mayor Pro Tem
Patterson seconded by Commissioner Brown, voting Yay Commissioner Brown,
Commissioner Alston, Mayor Pro Tem Patterson, voting Nay Commissioner Hauser and
Commissioner Feezor. The Motion passed 3-2.

OLD BUSINESS
None.

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TOWN OF SILER CITY
BOARD OF COMMISSIONERS
JULY 20, 2026
PAGE 5 OF 6
NEW BUSINESS
7.1 Fee Schedule Adjustment – Adult Softball Registration Fee: Parks and Recreation
Director Treiston Burnette presented a proposed amendment to increase the Adult
Softball player registration fee from $20 to $35 per participant, effective with the
upcoming season. Burnette explained that increased participation has resulted in higher
operational costs, including additional games, eld maintenance, umpire
compensation, lighting, equipment, and league administration. Burnette noted that the
proposed fee remains affordable while helping support the long-term sustainability and
quality of the program. Burnette recommended approval of the fee schedule
amendment.

A motion to approve the amendment of the Adult Softball player registration fee from
$20.00 per participant to $35.00 per participant effective with the upcoming season was
made by Commissioner Brown, seconded by Commissioner Hauser and unanimously
approved.
MANAGER’S REPORT
Town Manager Jack Meadows provided the Board of Commissioners with several
important calendar dates:
•
•
•
•
•
•
•
•
•
•
•

July 22 (Wednesday) Farmers and Makers Market every Wednesday
August 3 (Monday) Siler City Board of Commissioners Regular Meeting
August 17 (Monday) Siler City Community Forum
August 29 (Saturday) Chatham Drug Free 5K/Recovery Celebration
September 21 (Monday) Siler City Board of Commissioners Regular Meeting
October 5 (Monday) Siler City Board of Commissioners Regular Meeting
October 6 (Tuesday) National Night Out
November 2 (Monday) Siler City Board of Commissioners Regular Meeting
November 22 (Sunday) Siler City Christmas Market
December 3 (Thursday) Siler City Christmas Parade
December 7 (Monday) Siler City Board of Commissioners Regular Meeting
GOVERNING BODY COMMENTS

Commissioner Hauser requested a moment of silence in honor of the two U.S. soldiers
who were killed during Iranian strikes on July 17–18, 2026.

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TOWN OF SILER CITY
BOARD OF COMMISSIONERS
JULY 20, 2026
PAGE 6 OF 6
Mayor Matthews also asked that the moment of silence include the two individuals who
were fatally shot by U.S. Immigration and Customs Enforcement (ICE) agents earlier this
month.
ADJOURNMENT
With no further business to discuss, the Siler City Board of Commissioners adjourned
at 8:14 pm.

____________________________________
Donald Matthews, Mayor

____________________________________
Briana Martinez, Town Clerk

Prepared by Briana Martinez, Town Clerk
Page 8 of 66

Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

Tim Garner, Planning and Community Development Director
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Jack Meadows, Town Manager; Kimberly Pickard, Assistant Town Manager
August 3, 2026

Subject:

Contract Amendment – Insight Consulting Group, LLC – CDBG-NR 19-C-3139

Summary: Staff are requesting that the Board of Commissioners approve the contract amendment with Insight
Consulting Group to increase the contract amount by $48,001.34 for the following:
•
•

$15,000.00 for the preparation of housing plans necessary to support the implementation of eligible housing
rehabilitation activities, at the Consultant's expense; and
$33,001.34 for Direct Project Technical Assistance associated with the continued implementation,
administration, and closeout of the Town's CDBG-NR project.

Approval of this amendment will allow the Town to fully utilize the remaining grant funds for eligible project
implementation activities, including technical assistance supporting project coordination, planning, and
implementation efforts associated with the Stormwater Asset Inventory and Assessment (AIA) Report and projects
identified within the Town's Capital Improvement Program (CIP).
This approach enables the Town to maximize the use of the remaining grant funds for eligible activities rather than
returning unexpended funds to the North Carolina Department of Commerce, while ensuring the project remains
compliant and well-positioned for successful completion.
All funds will be paid from the remaining CDBG 19-C-3139 funding and will not require any additional Town funds.
Strategic Plan: This agenda item supports the Town's Economic Development goals by utilizing a public grant
opportunity to fund critical home repairs preserving housing and improving neighborhood revitalization.
Attachments:
1. Draft Contract Amendment
Staff Recommendation: Staff recommends that the Board approve the contract amendment.
Suggested Motion:
•
•

Make a motion to APPROVE the contract amendment with Insight Consulting Group for the CDBG-NR 19C-3139 grant and authorize the Town Manager to execute the agreement.
Make a motion to DENY the contract agreement with Insight Consulting Group for the CDBG-NR 19-C-3139
grant.

www.silercity.gov
Page 9 of 66

CONTRACT FOR CONSULTANT SERVICES
COMMUNITY DEVELOPMENT BLOCK GRANT NEIGHBORHOOD REVITALIZATION PROGRAM
CDBG-NR PROJECT NUMBER 19-C-3139
AMENDMENT NO. 3 – ADDITIONAL TIME AND SERVICES AMENDMENT
WHEREAS, the TOWN OF SILER CITY, NORTH CAROLINA, hereinafter called the TOWN, and INSIGHT
CONSULTING GROUP, LLC, (formerly Insight Planning & Development, LLC), hereinafter called the
CONSULTANT, entered into a Contract for Consultant Services (Contract) dated April 7, 2021, to provide
administrative and management services for the TOWN’s Community Development Block Grant
Neighborhood Revitalization Program, CDBG-NR Project Number 19-C-3139; and
WHEREAS, the TOWN has executed a Grant Agreement with the North Carolina Department of
Commerce, Rural Economic Development Division, for a CDBG-NR project, for the rehabilitation and/or
reconstruction of homes; and
WHEREAS, the project has required several prior time extensions, resulting in additional services
performed by the CONSULTANT, for which Amendment Nos. 1 and 2 were issued to compensate
CONSULTANT; and
WHEREAS, CONSULTANT was required, at CONSULTANT’S sole expense, to obtain and provide engineered
construction drawings necessary to advance the project, including coordinating with design professionals,
incorporating technical specifications into the project documentation, and ensuring that all materials and
design elements complied with applicable federal, state, and local standards; and
WHEREAS, during the course of project implementation, one of the designated beneficiaries passed away,
requiring the CONSULTANT to perform additional services to assess eligibility impacts, update beneficiary
records, coordinate with relevant agencies, and ensure continued compliance with all program
requirements; and
WHEREAS, these additional services include technical assistance and other services necessary to support
project implementation, activity delivery, regulatory compliance, interagency coordination, project
planning, and the successful administration and closeout of the Grant; therefore,
THE AFOREMENTIONED CONTRACT for CONSULTANT SERVICES, dated April 7, 2021, between the TOWN
OF SILER CITY, NORTH CAROLINA, and INSIGHT CONSULTING GROUP, LLC, is hereby amended to increase
the contract amount by $48,001.34.
All other provisions of this Amendment remain as stated in the original Contract.
The TOWN and the CONSULTANT each binds himself, his partners, successors, executors, administrators
and assigns to the other party to the agreements, and to the partners, successors, executors,
administrators, and assigns of each other party in respect to all covenants of the Amended Contract.
The TOWN and the CONSULTANT hereby agree to the full performance of the covenants contained herein.
[Signature page to follow]

Page 10 of 66

IN WITNESS HEREOF, they have executed this Amendment, this date _________________________.
CONSULTANT

_____________________________________________
Cindy M. Anderson, Vice President of Administration
Insight Consulting Group, LLC

DATE _______________________

TOWN OF SILER CITY
This instrument has been pre-audited in the manner required by the Local Government and Fiscal
Control Act.

____________________________________________________
Brianna Martinez, Town Clerk

DATE ___________________

____________________________________________________
Jack Meadows, Town Manager

DATE ___________________

____________________________________________________
John O’Keefe, Finance Director

DATE ___________________

Page 11 of 66

Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

Tim Garner, Planning and Community Development Director
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Jack Meadows, Town Manager; Kimberly Pickard, Assistant Town Manager
August 3, 2026

Subject:

RAISE Grant Agreement – Loves Creek Tributary 2

Summary: In January 2025, the Town was awarded the RAISE/BUILD Grant for the Loves Creek Tributary 2 (8 Phase)
High Priority Planning Grant project totaling $3,995,288 with 100% federal funding and no required match.
The execution of the grant agreement will fully obligate the RAISE grant funding, allowing the consultant, ESP
Associates, to begin work and make the funding available for reimbursement for eligible expenses.
This project will complete the final designs for the Loves Creek Tributary 2 area around Raleigh Street and is planned
to include stormwater infrastructure upgrades and flood mitigation with water quality improvements.
Strategic Plan: This agenda item supports the Town's Infrastructure and Public Facilities goals by advancing flood
mitigation designs for a historically flood-prone area of Siler City.

Attachments:
1. RAISE/BUILD Grant Award Notification – FY25 Award
2. Grant Agreement Document
Staff Recommendation: Staff recommends that the Board review and approve the attached RAISE/BUILD grant
agreement
Suggested Motion:
•
•

Make a motion to APPROVE the RAISE/BUILD grant agreement for Loves Creek Tributary 2 and authorize the
Town Manager to execute the document.
Make a motion to DENY the RAISE/BUILD grant agreement for Loves Creek Tributary 2.

www.silercity.gov
Page 12 of 66

January 10, 2025
Congratulations! The project below was selected to receive an FY 2025 RAISE grant.
Project Name: Loves Creek Tributary 2-8 Phase High Priority Planning Grant
Applicant: Town of Siler City
State: NC: North Carolina
RAISE Grant Award Amount: $3,995,288
Estimated Total Project Costs: $3,995,288
Project Description: This project will complete final design for the Loves Creek Tributary area around
Raleigh Street. The project to be planned includes bus stops, streetscape improvements, stormwater
infrastructure upgrades, underground utility design, lighting, and flood mitigation with water quality
improvements.
All grantees must execute a grant agreement with the USDOT. The FY 2025 grant agreement templates
are available for preview and download through this link. Grantees will receive a partially prepopulated
draft from the RAISE Program Office within the next month, but are welcome to begin reviewing the
template. The Department expects all RAISE funding be obligated no later than September 30, 2029 and
expended by September 30, 2034.
The USDOT Operating Administration (e.g. FAA, FHWA, FRA, MARAD, FTA) overseeing your project will
contact you in the coming weeks regarding next steps to complete the relevant requirements before
executing a grant agreement.
This letter does not authorize the applicant to incur costs to carry out the project. The execution of the
grant agreement will obligate RAISE grant funding, making it available to reimburse eligible expenses for
the awarded project. Unless authorized by USDOT in writing, any costs incurred prior to that obligation
of funds for a project (i.e., “pre-award costs”) are ineligible for reimbursement and may be ineligible to
count towards non-Federal match requirements. This letter does not authorize pre-award costs to be
eligible.
If you have any questions, please contact the RAISE Grants Team at [email protected]

Sincerely,

John Augustine
Director, Office of Infrastructure Finance and Innovation
Office of the Secretary

Page 13 of 66

1.

Award No.

2.

Effective Date
See No. 17 Below

693JJ32640706

3. Assistance
Listings No.
20.933

4.

Award To
Town of Siler City
311 North Second Avenue
Siler City, NC 27344
Unique Entity Id.: HE86K26GKJ53
TIN No.: 56-6001334

5.

Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Cooperative Agreements and Non-State
Awards Division (HACG-30)
1200 New Jersey Avenue, SE
Washington, DC 20590

6.

Period of Performance
Effective Date of Award –
06/01/2032

7.

Total Amount
Federal Share:
Recipient Share:
Total:

Type of Agreement
Grant

9.

8.

$3,995,288
$0
$3,995,288

Authority
49 U.S.C. 6702; Infrastructure Investment and
Jobs Act (Pub. L. No. 117-58, div. J, Nov. 15,
2021);

10. Procurement Request No.
HACG260024PR

11. Federal Funds Obligated
$3,995,288

12. Submit Payment Requests To
See Article 18 of the General Terms and
Conditions.

13. Payment Office
See Article 18 of the General Terms and
Conditions.

14. Accounting and Appropriations Data
1590C83E50.2025.08WBD09500.
8001000000.41010.61006600
15. Description of Project
Loves Creek Tributary 2-8 Phase High Priority Planning Grant
RECIPIENT
16. Signature of Person Authorized to Sign

FEDERAL HIGHWAY ADMINISTRATION
17. Signature of Agreement Officer

___________________________________
Signature
Date
Name: Jack Meadows
Title: Town Manager

______________________________________
Signature
Date
Name: Ryan Buck
Title: Agreement Officer

1 of 12
Page 14 of 66

U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2025 BUILD PROGRAM
This agreement is between the United States Department of Transportation (the “USDOT”)
and the Town of Siler City (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a BUILD Grant for the
Loves Creek Tributary 2-8 Phase High Priority Planning Grant.
If schedule A to this agreement identifies a Designated Subrecipient, that Designated
Subrecipient is also a party to this agreement, and the parties want the Designated Subrecipient
to carry out the project with the Recipient’s assistance and oversight.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS.
1.1

General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document
titled “General Terms and Conditions Under the Fiscal Year 2025 BUILD Program:
FHWA Projects,” dated November 4, 2025, which is available at
https://www.transportation.gov/BUILDgrants/grant-agreements. The General Terms and
Conditions reference the information contained in the schedules to this agreement. The
General Terms and Conditions are part of this agreement.
(b) The Recipient states that it has knowledge of the General Terms and Conditions.
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations
on the Recipient and that the Recipient’s non-compliance with the General Terms and
Conditions may result in remedial action, terminating of the BUILD Grant, disallowing
costs incurred for the Project, requiring the Recipient to refund to the USDOT the
BUILD Grant, and reporting the non-compliance in the Federal-government-wide
integrity and performance system.
ARTICLE 2
SPECIAL TERMS AND CONDITIONS.
There are no special terms for this award.

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Page 15 of 66

SCHEDULE A
ADMINISTRATIVE INFORMATION
1.

Application.
Application Title:
Town of Siler City Loves Creek Tributary 2 8 Phase High Priority
Flood Mitigation Project
Application Date:

2.

02/28/2024

Recipient’s Unique Entity Identifier.
See section 28.3 of the General Terms and Conditions.

3.

Recipient Contact(s).
Tim Garner
Planning and Community Development Director
Town of Siler City
311 North Second Avenue
Siler City, NC 27344
(919) 726-8628
[email protected]

4.

5.

Recipient Key Personnel.
Name

Title or Position

Jack Meadows

Town Manager

Kimberly Pickard

Assistant Town Manager

John O’Keefe

Town Finance Manager

USDOT Project Contact(s).
Ryan Buck
Agreement Officer (AO)
Federal Highway Administration
Cooperative Agreements and Non-State Grant Awards Division (HACG-30)
1200 New Jersey Avenue, S.E.
Washington, DC 20590
[email protected]
and

3 of 12
Page 16 of 66

Dedrick Muhammad
Agreement Specialist (AS)
Federal Highway Administration
Cooperative Agreements and Non-State Grant Awards Division (HACG-30)
1200 New Jersey Avenue, S.E.
Washington, DC 20590
[email protected]
and
Donnie Brew
Agreement Officer Representative (AOR)
Transportation Specialist
FHWA, NC Division Office
310 New Bern Ave, suite 410
Raleigh, NC 27601
(919)747-7017
[email protected]
6.

Payment System.
USDOT Payment System:

7.

DELPHI eInvoicing

Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of
Competitive Grants and Workforce Programs
Federal Award Identification Number.
See section 28.2 of the General Terms and Conditions.

8.

Designated Subrecipient.
Designated Subrecipient:

None

4 of 12
Page 17 of 66

SCHEDULE B
PROJECT ACTIVITIES
1.

General Project Description.
This project will complete final design for the Loves Creek Tributary area around
Raleigh Street. The project to be planned includes bus stops, streetscape improvements,
stormwater infrastructure upgrades, underground utility design, lighting, and flood
mitigation with water quality improvements.

2.

Statement of Work.
BUILD funds will be used to procure a qualified engineering consultant through a
Request for Qualifications process consistent with Federal requirements to complete the
final design for the Loves Creek Tributary 2-8 area around Raleigh Street in Siler City,
NC. The scope of work includes project management, community outreach and
stakeholder engagement, data collection, conceptual design, preparation of full
construction documents at 30, 60, 90, and 100 percent design submittal levels, easement
identification and regulatory permitting support, and bid document preparation.
Construction documents will address transportation infrastructure, stormwater
infrastructure and flood mitigation, water and sewer infrastructure, and associated site
elements within the Loves Creek Tributary 2 watershed.

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Page 18 of 66

SCHEDULE C
AWARD DATES AND PROJECT SCHEDULE
1.

2.

3.

Award Dates.
Budget Period End Date:

06/01/2032

Period of Performance End Date:

See section 28.5 of the General Terms and
Conditions

Estimated Project Schedule.
Milestone

Schedule Date

Planned Project Completion Date:

06/01/2031

Special Milestone Deadlines.
None.

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Page 19 of 66

SCHEDULE D
AWARD AND PROJECT FINANCIAL INFORMATION
1.

Award Amount.
BUILD Grant Amount:

2.

Federal Obligation Information.
Federal Obligation Type:

3.

$3,995,288

Single

Approved Project Budget.
Eligible Project Costs
Total
BUILD Funds:
Other Federal Funds:
Non-Federal Funds:
Total:

4.

Cost Classification Table

Cost Classification
Architectural and engineering fees
Contingency
Project Total
5.

$3,995,288
$0
$0
$3,995,288

Total Costs
$3,632,080
$363,208
$3,995,288

Non-BUILD
Previously
Incurred
Costs
$0
$0
$0

Eligible
Costs
$3,632,080
$363,208
$3,995,288

Approved Pre-award Costs
None. The USDOT has not approved under this award any pre-award costs under 2 CFR
200.458.

7 of 12
Page 20 of 66

SCHEDULE E
CHANGES FROM APPLICATION
Scope:
The grant application included planning/design of EV connections (EV charging stations). This
component of the planning project has been removed. Additionally, the grant application stated
the final roadway design would be modernized through road dieting. To clarify, vehicular
roadway lanes may have reduced design widths in the final design, resulting in an overall
reduction of the road width. Existing vehicular roadway lanes will not be eliminated as a result
of this planning project.
Schedule:
The original project schedule assumed a start date in July 2024 with a 5-yr project duration to
7/1/2029. The schedule has been revised with a realistic start date based on the grant award date
and necessary time allotment for grant agreement development. The project schedule is still
anticipated to be 5 years from execution of the grant agreement which is anticipated to be
complete by June 1, 2031.
The table below compares the Project milestone dates.
Milestone
Application

Schedule C

Planned Project Completion Date:

06/01/2031

07/01/2029

Budget:
The application included the planning/design for the proposed EV connections in the
Transportation Infrastructure Design component. As this grant is for planning only (no
construction), the associated cost budgeted for laying out the EV charging stations on the plan
sheets was minimal ($5,000). The projected costs that were associated with the EV connections
will be utilized to offset cost increases for other components of the Transportation Infrastructure
Design, namely additional effort anticipated for culvert analyses and replacement designs.
Other:
No other notable changes.

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SCHEDULE F
BUILD PROGRAM DESIGNATIONS
1.

Urban or Rural Designation.
Urban-Rural Designation:

2.

Capital or Planning Designation.
Capital-Planning Designation:

3.

Yes

Funding Act.
Funding Act:

5.

Planning

Historically Disadvantaged Community/Area of Persistent Poverty Designation.
HDC/APP Designation:

4.

Rural

IIJA

Security Risk Designation.
Security Risk Designation:

Low

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SCHEDULE G
BUILD PERFORMANCE MEASUREMENT INFORMATION
Reserved.

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SCHEDULE H
LABOR AND WORK
1.

Efforts to Support Good-Paying Jobs and Strong Labor Standards
The Recipient states that rows marked with “X” in the following table are accurate:
x

The Recipient or a project partner promotes robust job creation by supporting
good-paying jobs directly related to the project with free and fair choice to join
a union. (Describe robust job creation and identify the good-paying jobs in the
supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training
programs such as registered apprenticeship programs to recruit, train, and retain
skilled workers, and implement policies such as targeted hiring preferences.
(Describe the training programs in the supporting narrative below.)
The Recipient or a project partner will partner with high-quality workforce
development programs with supportive services to help train, place, and retain
workers in good-paying jobs or registered apprenticeships including through
the use of local and economic hiring preferences, linkage agreements with
workforce programs, and proactive plans to prevent harassment. (Describe the
supportive services provided to trainees and employees, preferences, and
policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or
other worker-based organizations in the development and lifecycle of the
project, including through evidence of project labor agreements and/or
community benefit agreements. (Describe the partnership or engagement with
unions and/or other worker-based organizations and agreements in the
supporting narrative below.)
The Recipient or a project partner will partner with communities or community
groups to develop workforce strategies. (Describe the partnership and
workforce strategies in the supporting narrative below.)
The Recipient or a project partner has taken other actions related to the Project
to create good-paying jobs with the free and fair choice to join a union and
incorporate strong labor standards. (Describe those actions in the supporting
narrative below.)
The Recipient or a project partner has not yet taken actions related to the
Project to create good-paying jobs with the free and fair choice to join a union
and incorporate strong labor standards but, before beginning construction of the
Project, will take relevant actions described in schedule B. (Identify the relevant
actions from schedule B in the supporting narrative below.)

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The Recipient or a project partner has not taken actions related to the Project to
improve good-paying jobs and strong labor standards and will not take those
actions under this award.
2.

Supporting Narrative.
Improving the Loves Creek Tributary 2 Watershed and associated streets by design will
promote long-term economic growth and other broader economic and fiscal benefits
where the businesses will become more visual and usable. Designs for access and flood
reduction will allow for opportunities to create good-paying jobs as well as promoting
greater public and private investments in land-use productivity. Main street revitalization
design will drive future local density decisions that support equitable commercial and
mixed-income residential development as outlined in the streetscape discussing infill
properties and potential developments outlined.
This project involves the creation of strong, healthy, and good paying jobs. The jobs that
are directly created are planners and designers that include civil engineers, water resource
engineers, hydrologists, and environmental scientists. These workers design both
traditional "gray" infrastructure (pipes, catch basins) and Green Stormwater Infrastructure
(rain gardens, bioretention basins, permeable pavement). The jobs that are induced by this
project are:
•
•
•
•

Construction workers that include project managers, equipment operators
(excavators, skid steers, hydraulic dredges), general laborers, pipe layers, and
truck drivers.
Environmental specialists that include stormwater inspectors, erosion and
sediment control specialists, and environmental compliance technicians ensure
projects meet regulatory requirements.
Professional service workers that include consultants, surveyors, and legal and
financial workers needed for project planning, financing, and contract
administration.
Long term maintenance and operation workers that include utility specialists to
perform routine inspections, cleaning, and repairs of the systems and landscape
technicians.

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Page 25 of 66

Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

Tim Garner, Planning and Community Development Director
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Jack Meadows, Town Manager; Kimberly Pickard, Assistant Town Manager
August 3, 2026

Subject:

Professional Services Contract – ESP Associates – Downtown Core/Loves Creek Tributary 1 – RAISE Grant

Summary: Staff are requesting that the Board of Commissioners consider and approve the draft professional
services contract with ESP Associates, allowing the Town Manager to enter into the agreement for the Downtown
Core Design and LCT1 Flood Study.
In January 2025, the Town was awarded the full requested funding through the RAISE/BUILD Grant for the Downtown
Core Connectivity Design totaling $6,194,290 with 100% federal funding and no required match. The funds were
procured for final design for bus stops, streetscape elements, stormwater infrastructure, underground utilities,
lighting, and flood mitigation for Siler City’s downtown area. Town staff subsequently issued a Request for
Qualifications (RFQ) seeking professional survey and design services. After a review period, the selection committee
selected ESP Associates as the primary consultant on May 23, 2025.
The costs included in this professional services contract will be completely covered under the RAISE/BUILD grant
award.
Strategic Plan: This agenda item supports the Town's Economic Development and Infrastructure and Public
Facilities goals by improving downtown appearance and mitigation design to reduce flooding along Loves
Creek Tributary

Attachments:
1. RAISE/BUILD Grant Award Notification – FY25 Award
2. Firm Selection Letter (ESP Associates, Inc) – May 23, 2025
3. Downtown Core Proposal and Scope of Services | ESP Associates, Inc – June 25, 2026
Staff Recommendation: Staff recommends that the Board approve the contract with ESP and authorize the
manager to execute the document.
Suggested Motion:
•
•

Make a motion to APPROVE the professional services contract with ESP Associates and to authorize the
Town Manager to execute the document to administer and complete the design work for the grant.
Make a motion to DENY the professional services contract with ESP Associates

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January 10, 2025
Congratulations! The project below was selected to receive an FY 2025 RAISE grant.
Project Name: Downtown Core Connectivity Design and Planning Grant
Applicant: Town of Siler City
State: NC: North Carolina
RAISE Grant Award Amount: $6,194,290
Estimated Total Project Costs: $6,194,290
Project Description: This project will complete final design for bus stops, streetscape elements,
stormwater infrastructure, underground utility design, lighting, and flood mitigation with water quality
improvements in Siler City’s downtown area.
All grantees must execute a grant agreement with the USDOT. The FY 2025 grant agreement templates
are available for preview and download through this link. Grantees will receive a partially prepopulated
draft from the RAISE Program Office within the next month, but are welcome to begin reviewing the
template. The Department expects all RAISE funding be obligated no later than September 30, 2029 and
expended by September 30, 2034.
The USDOT Operating Administration (e.g. FAA, FHWA, FRA, MARAD, FTA) overseeing your project will
contact you in the coming weeks regarding next steps to complete the relevant requirements before
executing a grant agreement.
This letter does not authorize the applicant to incur costs to carry out the project. The execution of the
grant agreement will obligate RAISE grant funding, making it available to reimburse eligible expenses for
the awarded project. Unless authorized by USDOT in writing, any costs incurred prior to that obligation
of funds for a project (i.e., “pre-award costs”) are ineligible for reimbursement and may be ineligible to
count towards non-Federal match requirements. This letter does not authorize pre-award costs to be
eligible.
If you have any questions, please contact the RAISE Grants Team at [email protected]

Sincerely,

John Augustine
Director, Office of Infrastructure Finance and Innovation
Office of the Secretary

Page 27 of 66

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June 25rd, 2026
Mr. Timothy Garner
Director of Planning & Community Development
Town of Siler City
311 N. Second Avenue
Siler City, NC 27344
RE:

Proposal for Siler City Downtown Core Improvements
ESP Proposal No: 25-00149

Mr. Garner:
ESP Associates, Inc. (ESP) is pleased to provide the attached scope of services and cost proposal
for professional services to the Town of Siler City, NC. The basis of this proposal is to provide design
through bidding services for the Siler City Downtown Core Improvements project as outlined in the
attached scoping exhibit titled “Scoping Exhibit” and dated June 23, 2026.
ESP appreciates the opportunity to provide this proposal for the Town of Siler City and to continue
serving the community. If you should have questions concerning this proposal or if additional
information is required, please contact me at 919-678-1070 or [email protected]
Sincerely,
ESP Associates, Inc.

David M. Key
Business Unit Executive: Water Resources
Attachments:
1.
2.
3.
4.
5.

Scoping Exhibit
RS&H Scope of Work
SCE Scope of Work
Statement of Terms and Conditions
Fee Schedule 2202

ESP Associates, Inc.
2200 Gateway Centre Blvd., Suite 216 ▪ Morrisville, NC 27560
919.678.1070
www.espassociates.com

Page 29 of 66

Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

John O’Keefe
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Jack Meadows, Town Manager; Kimberly Pickard, Assistant Town Manager
August 3, 2026

Subject:

Budget Amendment - Fire Department Thermal Equipment Donation

Summary: To recognize a generous donation of $4,000 from Susan Jabush to the Siler City Fire Department. The
donated funds will be used to purchase a replacement thermal imaging camera, which is an essential piece of
equipment that enhances firefighters' ability to locate individuals, identify hot spots, and improve safety during
emergency response operations.
Strategic Plan: Public Safety – Build the public safety departments of the future
Attachments:
1. Budget Amendment – 2027.01 Fire Department Donation for Thermal Imager
Staff Recommendation: Staff recommends approval of the Budget Amendment – 2027.01 Fire Department
Donation for Thermal Imager.
Suggested Motion:
•

Motion to APPROVE the Budget Amendment – 2027.01 Fire Department Donation for Thermal Imager.

www.silercity.gov
Page 30 of 66

ORDINANCE AMENDING THE
2026-2027 FISCAL YEAR BUDGET
AMENDINGING THE BUDGET ORDINANCE
2027.01
Fire Department Donation for Thermal Imager
BE IT APPROVED BY THE BOARD OF COMMISSIONERS OF THE TOWN OF SILER CITY, that the 2026/2027 Budget be amended:
SECTION 1.
SECTION 2.

SECTION 3.

SECTION 4.

This instrument seeks to amend the 2026/2027 Budget Ordinance to recognize a donation made by Susan Jabush to
the Fire Department for a Thermal Imager.
That the following GENERAL FUND ACCOUNTS be appropriated by the following amounts:
Account Number

Account Description

10-349-0000

Donations

Current
Appropriation
$

Amended
Appropriation

Increase (Decrease)
-

$

4,000.00

$

4,000.00

$

4,000.00

That the following GENERAL FUND ACCOUNTS be appropriated by the following amounts:
Account Number

Account Description

10-530-3300

Fire - Supplies

Current
Appropriation
$

Amended
Appropriation

Increase (Decrease)

40,000.00 $

4,000.00

$

4,000.00

$

44,000.00

Copies of this budget amendment shall be furnished to the Clerk, the Governing Board, the Budget Officer, and the Finance Officer
for their direction.
Adopted this 3rd of August 2026.

ATTEST:

Donald Matthews, Mayor
Briana Martinez, Town Clerk

Page 31 of 66

Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

Jack Meadows, Town Manager
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Kimberly Pickard, Assistant Town Manager, John O’Keefe, Finance Director
August 3, 2026

Subject:

Interlocal Ad Valorem Tax Billing and Collection Agreement with Chatham County

Summary: Chatham County currently performs the listing, assessing, billing, and collection of the Town's ad valorem
property taxes. The proposed Interlocal Ad Valorem Tax Billing and Collection Agreement formalizes this long-standing
relationship and establishes the responsibilities of both the Town and the County for these services.

Under the agreement, Chatham County will continue to:
•
•
•
•
•

List, assess, bill, and collect Town ad valorem taxes;
Collect registered motor vehicle property taxes through the State's vehicle registration system;
Remit collected tax revenues to the Town on a monthly basis through electronic funds transfer (EFT);
Provide monthly collection reports and an annual settlement report; and
Administer collection activities in accordance with North Carolina General Statutes.

The agreement also establishes a phased fee structure for collection services, beginning at 0.5% for Fiscal Year 2027
(2026 tax bills), increasing to 1.0% for Fiscal Year 2028, and capped at 1.5% beginning with Fiscal Year 2029 and
thereafter.
Strategic Plan: N/A – Administrative Agreement
Attachments:

•
•

Attachment A: Resolution Approving the Interlocal Ad Valorem Tax Billing and Collection Agreement
Attachment B: Interlocal Ad Valorem Tax Billing and Collection Agreement

Staff Recommendation: Staff recommends approval of the Resolution authorizing the Town to enter into the Interlocal
Ad Valorem Tax Billing and Collection Agreement with Chatham County.
Suggested Motion:
•

Move to approve the Resolution authorizing the Interlocal Ad Valorem Tax Billing and Collection Agreement
between the Town of Siler City and Chatham County and authorize the Town Manager to execute the agreement

www.silercity.gov
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Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

John O’Keefe
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Jack Meadows, Town Manager; Kimberly Pickard, Assistant Town Manager
August 3, 2026

Subject:

Resolution to Approve Municipal Accounting Services and Accounting Instruction and Mentorship
Memorandum of Agreement with North Carolina League of Municipalities

Summary: The North Carolina League of Municipalities has received grant funding to administer a program that
provides accounting assistance to participating municipalities. Because the program is grant-funded, there are no
additional costs to the Town for participating. Utilizing this program may also result in reduced accounting
expenses while providing access to professional financial support and resources, creating a cost-effective
opportunity to enhance the Town's accounting operations.
Strategic Plan: Organizational Excellence – Improve Financial Sustainability and Transparency
Attachments:
1. Resolution To Approve Municipal Accounting Services and Accounting Instruction and Mentorship
Memorandum of Agreement with North Carolina League of Municipalities
Staff Recommendation: Staff recommends approving Resolution to Approve Municipal Accounting Services and
Accounting Instruction and Mentorship Memorandum of Agreement with North Carolina League of Municipalities.
Suggested Motion:
•

Motion to APPROVE Resolution to Approve Municipal Accounting Services and Accounting Instruction and
Mentorship Memorandum of Agreement with North Carolina League of Municipalities.

www.silercity.gov
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RESOLUTION TO APPROVE
MUNICIPAL ACCOUNTING SERVICES
AND ACCOUNTING INSTRUCTION AND MENTORSHIP
MEMORANDUM OF AGREEMENT WITH
NORTH CAROLINA LEAGUE OF MUNICIPALITIES
WITNESSETH:
WHEREAS, the NCLM Local Leadership Foundation (Foundation), in coordination with the North
Carolina League of Municipalities (League), receives grant funds pursuant to various grant agreements
(“Grant Agreements”) to fund the procurement of goods and services for the benefit of municipalities
throughout North Carolina, including services provided through the League’s Municipal Accounting
Services and Accounting Instruction and Mentorship programs.
WHEREAS, to receive goods and services funded by the Grant Agreements, participating members must
sign a Memorandum of Agreement with the League, which is attached hereto as Exhibit A.
NOW, THEREFORE
OF SILER CITY:

BE

IT

RESOLVED

BY

THE

BOARD

OF

THE TOWN

1. That the attached Memorandum of Agreement is hereby approved.
2. That the Manager/Administrator/Clerk is authorized to execute the attached Memorandum of
Agreement (or one substantially equivalent thereto) and to execute such other agreements and take
such other actions as may be necessary to implement the League’s Municipal Accounting Services
funded by the Grant Agreements.
Adopted, this the 3rd day of August, 2026
TOWN OF SILER CITY
By: _____________________________________
Donald Matthews
Mayor
ATTEST:
_________________________________________
Briana Martinez
Town Clerk

1

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Exhibit A
MUNICIPAL ACCOUNTING SERVICES MEMORANDUM OF AGREEMENT (MOA).

2

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MEMORANDUM OF AGREEMENT FOR
MUNICIPAL ACCOUNTING SERVICES
This Memorandum of Agreement for Municipal Accounting Services (hereinafter the “Agreement”) is
entered into as of the Effective Date set out below, by and between the
Town of Siler City (Municipality) and the NC League of Municipalities (hereinafter the
League), each additionally referred to as a “Party”; and collectively as the “Parties.” This
Agreement and the obligations hereunder shall be effective upon execution of this Agreement by
all Parties (Effective Date).
For good and valuable consideration, the adequacy of which is acknowledged, the Parties agree as follows:
1. Grant Funding for Municipal Accounting Services.
The NCLM Local Leadership Foundation (Foundation), in coordination with the North Carolina League
of Municipalities (League), receives grant funds pursuant to various grant agreements (“Grant
Agreements”) to fund the procurement of goods and services for the benefit of municipalities throughout
North Carolina, including services provided through the League’s Municipal Accounting
Services program. Funds made available through the Grant Agreements (NCLM Grant) are the source
of funding for goods and services provided under this Agreement.
2. Services Offered.
Pursuant to this Agreement, the League, in coordination with the Foundation, hereby offers the following
to the Municipality:
a. Services rendered by the League (League Services) as may be agreed upon in writing by the
Parties. See Exhibit A.
b. Services rendered by one or more service providers (Contractor Services) retained by the League
on behalf of the Municipality, who are members of a particular profession or possess a special
skill. See Exhibit B (and subsequent Exhibits, as applicable).
c. Equipment, including information technology systems, and supplies, including computing devices,
as determined necessary for delivery of League Services or Contractor Services.
3. Additional Services.
Additional Services (Additional Services) may be offered to the Municipality by the League pursuant to
this Agreement. The Municipality’s official, who is designated in the Municipality’s adopting Resolution,
may execute further agreements, modifications of this Agreement, and agree to Additional Services to be
provided to the Municipality. These Additional Services shall be described in additional Exhibits to this
Agreement (Exhibit C, D, E, etc.) that, when executed by the Parties, shall become part of this Agreement.
4. Term of Agreement.
This Agreement shall begin on the Effective Date of this agreement and shall end (1) when terminated at
the discretion of the League, or December 31, 2027, whichever occurs earlier; or (2) upon termination of
the Grant Agreements defined above.
5. Termination of Agreement.
1
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The League may terminate this Agreement, in whole or in part, at any time upon written notice to the
Municipality and the Contractor. Upon receipt of a Notice of Termination from the League: (i) the
agreement between the Municipality and the Contractor, if applicable, shall be deemed terminated and
Municipality hereby authorizes the League to provide notice of such termination to Contractor on behalf
of the Municipality; and (ii) Contractor shall (1) immediately discontinue all services affected (unless the
Notice of Termination directs otherwise), (2) deliver to the Municipality all reports, estimates, summaries,
and other information and materials accumulated in performing this contract, whether completed or in
process; and (3) subject to funding made available through the NCLM Grants, submit final invoice for
work completed up until Contractor’s receipt of Notice of Termination.
6. Duties of the Municipality.
The Municipality will utilize Contractor Services and League Services, if any, in accordance with this
Agreement. It agrees to submit quarterly performance reports for the services received pursuant to this
Agreement and to cooperate with the League in reviewing these services. The nature and scope of the
reports will depend on the project and services rendered. Any deficiencies or other performance concerns
will be addressed with the Municipality and the Contractor.
The Municipality shall provide the League with all relevant information requested by the League to enable
the League to comply with the record-keeping, monitoring, reporting, and auditing requirements set forth
in the Grant Agreements, unless such information is otherwise confidential under applicable federal or
state laws.
7. Scope of Services; Fees; Prior Approval.
Services provided pursuant to this Agreement and associated fees are set forth in Exhibit A attached hereto
(and subsequent Exhibits as applicable), subject to the not-to-exceed thresholds contained therein. The
Municipality shall not make any changes, directly or indirectly, to the Contractor Services without the
prior written approval of the League.
8. Payment of Funds.
The League shall fund Contractor Services and League Services, as applicable, using the NCLM Grants
and other funding sources that may become available in the future. The League will pay the Contractor
identified in Exhibit B (and other Contractors identified in subsequent Exhibits as applicable) for services
rendered in accordance with this Agreement. No Contractor Services shall be funded by the League
outside the parameters of the NCLM Grants. Fees and costs must be supported by evidence of bona fide
services rendered. The Municipality has no obligation to pay for any services identified in this Agreement
that are the League’s responsibility. Services not expressly agreed to by the League shall be the
responsibility of the Municipality.
9. Invoices.
Invoices for Contractor Services shall be submitted to [email protected]. Expenses must be
reasonable and necessary, documented, itemized, and incurred in accordance with this Agreement.
10. Limitations of Liability.
In no event shall the League have any liability to the Municipality or any third party for damages resulting
from Municipality’s use of services provided through this Agreement or any separate agreement between
2
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the Municipality and the Contractor identified in Exhibit B (and other Contractors identified in subsequent
Exhibits as applicable).
In no event shall the League be liable for any loss of profit or revenue, including but not limited to loss
revenue caused by a cyber security breach, by the Municipality or any consequential, indirect, incidental,
special, punitive, or exemplary damages incurred or suffered by the Municipality, even if the League has
been advised of the possibility of such loss or damage. Further, except for claims based on U.S. Patent or
U.S. Copyright infringement or for personal injury or physical loss or damage to real or tangible personal
property caused by the negligence of the League, Municipality agrees that the League’s total liability for
all claims of any kinds arising as a result of, or related to, this Agreement, whether based on contract, tort,
(including but not limited to strict liability and negligence) warranty, or on other legal or equitable
grounds, shall be limited to general money damages and shall not exceed the amounts actually received
by Municipality under this Agreement.
THE REMEDIES PROVIDED HEREIN ARE EXCLUSIVE AND IN LIEU OF ALL OTHER
REMEDIES, EXCEPT FOR THE WARRANTIES SET FORTH IN THIS AGREEMENT. THERE ARE
NO WARRANTIES, EXPRESS OR IMPLIED, WHETHER ORAL OR WRITTEN, WITH RESPECT
TO THE GOODS AND SERVICES COVERED BY OR FURNISHED PURSUANT TO THIS
AGREEMENT, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES (I) OF
MERCHANTABILITY, (II) OF FITNESS FOR A PRACTICAL PURPOSE, OR (III) ARISING FROM
COURSE OF PERFORMANCE OR DEALING, OR FROM USAGE OF TRADE.
11. Venue and Jurisdiction.
This Agreement will be governed by and construed in accordance with the laws of North Carolina. The
exclusive forum and venue for all actions arising out of this Agreement is the appropriate division of the
North Carolina General Court of Justice in Wake County. Such actions may not be commenced in, nor
removed to, federal court unless required by law.
12. Nonwaiver.
No action or failure to act by the League constitutes a waiver of any of its rights or remedies that arise out
of this Agreement, nor shall such action or failure to act constitute approval of or acquiescence in a breach
of this Agreement, except as specifically agreed in writing.
13. Limitation of Authority.
Nothing contained in this Agreement may be deemed or construed to in any way stop, limit, or impair the
Municipality from exercising or performing any regulatory, policing, legislative, governmental, or other
powers or functions.
14. Assignment.
The Municipality may not assign or delegate any of their rights or duties that arise out of this Agreement
without the League’s written consent.
15. Integration.
This Agreement contains the entire agreement between the parties pertaining to the subject matter of this
Agreement. With respect to that subject matter, there are no promises, agreements, conditions,
3
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inducements, warranties, or understandings, written or oral, expressed, or implied, between the parties,
other than as set forth or referenced in this Agreement.
16. North Carolina Public Records Law.
Notwithstanding any other provisions of this Agreement, this Agreement and all materials submitted to
the Municipality by the League are subject to the public records laws of the State of North Carolina and
it is the responsibility of the League to properly designate materials that may be protected from disclosure
as trade secrets under North Carolina law as such and in the form required by law prior to the submission
of such materials to the Municipality. League understands and agrees that the Municipality may take any
and all actions necessary to comply with federal, state, and local laws and/or judicial orders and such
actions will not constitute a breach of the terms of this Agreement. To the extent that any other provisions
of this Agreement conflict with this paragraph, the provisions of this section shall control.
17. E-Verify.
League shall comply with E-Verify, the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or equivalent program
used to verify the work authorization of newly hired employees pursuant to federal law and as in
accordance with N.C.G.S. §64-25 et seq. In addition, to the best of League’s knowledge, any subcontractor
employed by League as a part of this contract shall be in compliance with the requirements of E-Verify
and N.C.G.S. §64-25 et seq.
18. Iran Divestment Act.
League certifies that, as of the date listed below, it is not on the Final Divestment List as created by the
State Treasurer pursuant to N.C.G.S. § 147-86.55, et seq. In compliance with the requirements of the Iran
Divestment Act and N.C.G.S. § 147-86.59, League shall not utilize in the performance of the contract any
subcontractor that is identified on the Final Divestment List.
19. Companies Boycotting Israel Divestment Act.
League certifies that it has not been designated by the North Carolina State Treasurer as a company
engaged in the boycott of Israel pursuant to N.C.G.S. 147-86.81.
20. Conflicts of Interest; Gifts & Favors.
The Municipality acknowledges that the use of NCLM Grant funds is subject to State regulatory
requirements governing conflicts of interest and gifts and favors (including, without limitation, N.C. Gen.
Stat. § 14- 234(a)(1) and N.C. Gen. Stat. § 14-234.3(a)).
The Municipality certifies that, as of the date hereof, to the best of its knowledge after reasonable inquiry,
no employee, officer, or agent of the Municipality involved in the selection, award, or administration of
this Agreement (each a Covered Individual), nor any member of a Covered Individual’s immediate family,
nor a Covered Individual’s partner, nor an organization which employs or is about to employ a Covered
Individual, has a financial or other interest in or has received a tangible personal benefit from the NCLM
Grants, except as to the funds legally expended in this Agreement. Should the Municipality obtain
knowledge of any such interest, or any tangible personal benefit described in the preceding sentence after
the date hereof, the Municipality shall promptly disclose the same to the League in writing.

4
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The Municipality certifies to the League that it has not provided, nor offered to provide, any gratuities,
favors, or anything of value to an officer, employee, or agent of the League. Should the Municipality
obtain knowledge of the provision, or offer of a provision, of any gratuity, favor, or anything of value
to an officer, employee, or agent described in the preceding sentence after the date hereof, the
Municipality shall promptly disclose the same to the League in writing.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by digital signature on the
respective dates below, and this Agreement shall be effective upon the date of the last signature below.
NC LEAGUE OF MUNICIPALITIES:

By:
____________________
Signature
____________________
Rose Vaughn Williams
____________________
Executive Director
_____________________
Date of Signature

MUNICIPALITY:
TOWN OF SILER CITY
__________________
a North Carolina municipal corporation
By:
____________________
Signature
____________________
Name
____________________
Title
____________________
Date of Signature
ATTEST:
____________________
Town Clerk (or designee)

5
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Exhibit A
League Services
In addition to the Contractor Services set out in Exhibit B, as applicable (and subsequent Exhibits,
as applicable, pursuant to Section 2.b. above) the League may provide some or all of the services
described below.
1. Grant Management Support
The League will provide grant management support for towns to include grant mapping, oversight and
assistance with town grant compliance, monitoring reporting requirements, and submitting required
reports for funded projects. The League will initially work directly with impacted municipalities to
assess their needs related to grants management and provide an overall plan for grants administration.
Grant management support may include assistance in developing grant proposals and assisting with
submission of these proposals. This assistance which includes grant submission, implementation,
tracking, and reporting of all grant activities related to state and federal funds related to disaster
recovery.
2. Assistance, Instruction, and Mentorship (AIM)
League staff will work in a variety of ways to provide financial technical guidance that is tailored to
the Municipality’s specific situation, including but not limited to assistance with accounting issues,
implementation of routine processes and best practices, one-on-one mentorship, and practical
application tools, including a comprehensive manual. When necessary, the League may offer
Contractor Services Section 2.b. to assist with auditing and bookkeeping requirements. An emphasis
will be placed on helping the Municipality develop a fiscally responsible program that meets State
requirements and empowers municipal staff, administration, and board members to effectively
communicate the Municipality’s financial position.
3. Cyber Security Assessment
The League’s Cyber Security Strategist (“Security Team”), will conduct a comprehensive assessment
of the Municipality’s overall cyber security posture (“Security Assessment”) against the current
standardized framework established by the Center for Internet Security (“CIS”). The Security Team
will review the results and make appropriate hardware, software, policy, and procedure
recommendations in accordance with industry best practices and the baseline standards set by the CIS
assessment framework. If necessary, the League’s security team will purchase and transfer ownership
of equipment to a municipality to assist in the daily function and recovery efforts of the municipality.
4. Finance Evaluation
The League’s Finance Team (“Finance Team”), in consultation with the Municipality. League MAS
representatives will further work with bookkeeping Contractors to prepare the Municipality for
bookkeeping actions and assist the Municipality in adopting best practice solutions.

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5. Accounting Assistance Efforts
During the term of this Agreement in Section 4 above, League Accounting Assistance contractors will
provide the Municipality with ongoing assistance with accounting issues, review and assist with best
practice accounting and finance processes and generally assist the Municipality to be current with its
bookkeeping and accounting. An emphasis will be placed on ensuring participating Municipalities are
prepared for their annual audit. The implementation of best practices and timely preparation should
improve the audit experience for both the Municipality and the firm performing the audit.

7
Page 47 of 66

Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

John O’Keefe
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Jack Meadows, Town Manager; Kimberly Pickard, Assistant Town Manager
August 3, 2026

Subject:

Resolution Acknowledging the Completion of the Stormwater AIA

Summary: The Board of Commissioners is requested to adopt a resolution acknowledging the completion of the
Town's Stormwater Asset Inventory and Assessment (AIA), which fulfills a requirement for reimbursement under
the Town's $500,000 Stormwater AIA grant. The assessment, completed by Freese and Nichols, Inc., provides a
comprehensive inventory and evaluation of the Town's stormwater infrastructure, including storm sewers, culverts,
catch basins, manholes, outfalls, and other stormwater facilities. The project establishes a foundation for longterm asset management by identifying infrastructure conditions, prioritizing maintenance needs through a riskbased approach, and recommending a transition from reactive to proactive maintenance practices. The
assessment also supports future capital improvement planning, budgeting, and sustainable funding strategies to
ensure the continued reliability and resilience of the Town's stormwater system. Adoption of the resolution formally
acknowledges the successful completion of the project and authorizes Town staff to utilize the findings to guide
future maintenance, capital planning, and asset management initiatives.
Strategic Plan: Infrastructure and Public Facilities – Prioritize investments that support cost-effective maintenance,
operational sustainability, and resilience.
Attachments:
1. Stormwater AIA Executive Summary.
2. Resolution Acknowledging the Completion of the Town of Siler City Stormwater Asset Inventory and
Assessment.
Staff Recommendation: Staff recommends approval of the Resolution Acknowledging the Completion of the Town
of Siler City Stormwater Asset Inventory and Assessment (AIA)
Suggested Motion:
•

Motion to APPROVE the Resolution Acknowledging the Completion of the Town of Siler City Stormwater Asset
Inventory and Assessment (AIA)

www.silercity.gov
Page 48 of 66

Executive Summary

Town of Siler City

1. Background & Objectives
This Stormwater Asset Inventory and Assessment (AIA) establishes a proactive framework for managing our
municipal stormwater system. The primary goal is to ensure desired community levels of service—such as flood
mitigation and water quality—are met at the lowest possible life-cycle cost.
2. Inventory & Mapping
A comprehensive review of the stormwater network was conducted using GIS mapping, video inspections, and
LiDAR surveys. The updated inventory includes exact locations, materials, and sizes for the following assets:
•

Conveyance pipes: 17.5 miles of storm sewers and culverts

•

Structures: 906 catch basins, manholes, and curb inlets

•

Outfalls: 91 discharge points into receiving waters

•

Facilities: [X] stormwater ponds, bioretention cells, and trash capture devices

3. Condition & Risk Assessment
Assets were assigned a condition grade from 1 (Excellent) to 5 (Failed) based on physical and structural
evaluations.
•

Critical Assets: 12% of the system is classified in poor or critical condition, requiring immediate attention.

•

Risk Analysis: A risk-based matrix was applied to prioritize maintenance, weighting both the likelihood of
failure and the consequence of failure (e.g., property damage, critical roadway flooding).

4. Operations & Maintenance (O&M)
The assessment identified a critical need to transition from a reactive (failure-based) maintenance strategy to a
proactive schedule. Routine preventative measures, including targeted CCTV pipe cleaning and catch basin
clearing, will significantly delay the need for expensive infrastructure replacement.
5. Financial Strategy & Recommendations
Replacing and rehabilitating the aging stormwater network requires sustainable, long-term funding. Key
recommendations include:
•

Capital Improvement Plan (CIP): Implementation of a 5-year CIP outlining priority replacement projects.

•

Funding Evaluation: Exploring dedicated funding mechanisms, such as adjusting the local stormwater
utility fee, to close the operational shortfall.

•

Program Updates: Committing to annual plan reviews and updating the asset database as new inspection
data becomes available.

Page 49 of 66

Town of Siler City
A RESOLUTION ACKNOWLEDGING THE COMPLETION OF THE TOWN OF SILER CITY
STORMWATER ASSET INVENTORY AND ASSESSMENT (AIA)
WHEREAS, the Town of Siler City is committed to responsible stewardship of its stormwater
infrastructure and the protection of public health, safety, welfare, and environmental quality; and
WHEREAS, the Town engaged Freese and Nichols, Inc. to perform a comprehensive Stormwater Asset
Inventory and Assessment (AIA) to identify, inventory, and evaluate the condition of the Town's stormwater
assets; and
WHEREAS, the Stormwater Asset Inventory and Assessment provides the Town with valuable information
regarding the location, condition, and performance of its stormwater infrastructure and establishes a
foundation for future maintenance, capital planning, and asset management initiatives; and
WHEREAS, Freese and Nichols, Inc. has completed the Stormwater Asset Inventory and Assessment in
accordance with the scope of services established by the Town; and
WHEREAS, the Town Council recognizes the importance of maintaining accurate infrastructure data and
utilizing the findings of the Stormwater Asset Inventory and Assessment to support informed decisionmaking, regulatory compliance, and long-term infrastructure investment.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Town of Siler City,
North Carolina, that:
1. The Board of Commissioners hereby acknowledges the successful completion of the Town of Siler
City Stormwater Asset Inventory and Assessment (AIA) by Freese and Nichols, Inc.
2. The Board of Commissioners accepts the completed Stormwater Asset Inventory and Assessment
as a valuable planning and asset management resource for the Town's stormwater utility and public
works operations.
3. Town staff are authorized to utilize the information and recommendations contained within the
Stormwater Asset Inventory and Assessment to guide future maintenance activities, capital
improvement planning, budgeting, and implementation of asset management best practices.
4. The Board of Commissioners expresses its appreciation to Freese and Nichols, Inc. for its
professional services and to Town staff for their assistance throughout the completion of the project.
Adopted this 3rd day of August 2026.

___________________________________
Donald Matthews, Mayor

ATTEST:
_______________________________________
Briana Martinez, Town Clerk

Page 50 of 66

Pedestrian Safety
By: Sergeant S. L. Tillman

1

What is a Pedestrian?

• A person who is walking, especially in an
area where vehicles go.

Gartlan, A. (2025, April 3). What are pedestrians’ rights in
Alabama? Gartlan Injury Law.
https://www.gartlaninjurylaw.com/blog/pedestrians-rights/

2

Page 51 of 66

Pedestrian Statistics

Pedestrian injuries and
fatalities remain high and
continue to rise.

In 2023, 7,314 pedestrians
were killed, and more than
68,000 pedestrians were
injured nationwide according
to NHTSA (National Highway
Traffic Safety Administration)

A pedestrian was killed every
72 minutes in traffic crashes
in 2023.

3

Pedestrian Safety
• Safety Tips for Drivers:
• Look out for pedestrians everywhere, at all
times.
• Use extra caution when driving in hard-to-see
conditions, such as nighttime or bad weather.
• Slow down and be prepared to stop when
turning or otherwise entering a cross walk.
• Yield to pedestrians in crosswalks and stop
well back form the crosswalk to give other
vehicles an opportunity to see the crossing
pedestrians so they can stop too.
• Never pass vehicles stopped at a crosswalk.
There may be people crossing where you can’t
see.
• Never drive under the influence of alcohol
and/or drugs.
• Follow the speed limit, especially around
people on the street, in school zones and in
neighborhoods where children are present.

4

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Pedestrian Safety
Continued…
• Never pass vehicles stopped at a
crosswalk. There may be people
crossing where you can’t see.
• Never drive under the influence of
alcohol and/or drugs.
• Follow the speed limit, especially
around people on the street, in
school zones and in neighborhoods
where children are present.
• Be extra cautious when backing up
and look for pedestrians.

5

• Follow the rules of the road and obey signs and signals.
• Walk on sidewalks whenever they are available.
• If there is no sidewalk, walk facing traffic and as far from
traffic as possible.

Pedestrian
Walking
Safety Tips

• Cross streets at crosswalks or intersections. Look for
cars in all directions, including those turning left or
right.
• If a crosswalk or intersection is not available, locate a
well-lit area where you have the best view of traffic. Wait
for a gap in traffic that allows enough time to cross
safely; continue watching for traffic as you cross.
• Watch for cars entering or exiting driveways or backing
up in parking lots.
• Avoid alcohol and drugs when walking; they impair your
abilities and your judgment.
• Embrace walking as a healthy form of transportation get up, get out and get moving.

6

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Accidents
involving
Pedestrians in
Siler City
• Since 2020, We have had a total
of 15 motor vehicle collisions
involving pedestrians.
• Most motor vehicle collisions
involving pedestrians in Siler
City from 2020-2024 occurred
on well traveled roadways in city
limits.

7

Town of Siler City
Town Ordinances
•

Sec 25-2 Obstruction Of Streets, Sidewalks
Generally

•

No person shall congregate on or obstruct in
any manner any of the streets or sidewalks in
the town in such number or in such manner as
to hinder or delay the travel thereon on foot or
otherwise. In such case it shall be the duty of
the police to cause such congregation to
disperse or obstruction to be removed and keep
such streets and sidewalks clear for the travel
of the public.

•

This section shall not be construed so as to
prohibit the members of the police department
to barricade, rope off or otherwise obstruct any
street or sidewalk in the town when the same
may become necessary for the protection,
health or welfare of the citizens of the town.

8

Page 54 of 66

Different
Types of
Crosswalks

9

North Carolina General
Statute 20-174
• § 20-174. Crossing at other than crosswalks; walking along highway.
• (a) Every pedestrian crossing a roadway at any point other than within a
marked crosswalk or within an unmarked crosswalk at an intersection
shall yield the right-of-way to all vehicles upon the roadway.
• (b) Any pedestrian crossing a roadway at a point where a pedestrian tunnel
or overhead pedestrian crossing has been provided shall yield the right-ofway to all vehicles upon the roadway.
• (c) Between adjacent intersections at which traffic-control signals are in
operation pedestrians shall not cross at any place except in a marked
crosswalk.
• (d) Where sidewalks are provided, it shall be unlawful for any pedestrian to
walk along and upon an adjacent roadway. Where sidewalks are not
provided, any pedestrian walking along and upon a highway shall, when
practicable, walk only on the extreme left of the roadway or its shoulder
facing traffic which may approach from the opposite direction. Such
pedestrian shall yield the right-of-way to approaching traffic.
• (e) Notwithstanding the provisions of this section, every driver of a vehicle
shall exercise due care to avoid colliding with any pedestrian upon any
roadway, and shall give warning by sounding the horn when necessary, and
shall exercise proper precaution upon observing any child or any confused
or incapacitated person upon a roadway. (1937, c. 407, s. 135; 1973, c.
1330, s. 33.)

10

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North Carolina General Statute
20-173
• § 20-173. Pedestrians' right-of-way at crosswalks.
• (a) Where traffic-control signals are not in place or in operation the driver
of a vehicle shall yield the right-of-way, slowing down or stopping if need
be to so yield, to a pedestrian crossing the roadway within any marked
crosswalk or within any unmarked crosswalk at or near an intersection,
except as otherwise provided in Part 11 of this Article.
• (b) Whenever any vehicle is stopped at a marked crosswalk or at any
unmarked crosswalk at an intersection to permit a pedestrian to cross
the roadway, the driver of any other vehicle approaching from the rear
shall not overtake and pass such stopped vehicle.
• (c) The driver of a vehicle emerging from or entering an alley, building
entrance, private road, or driveway shall yield the right-of-way to any
pedestrian, or person riding a bicycle, approaching on any sidewalk or
walkway extending across such alley, building entrance, road, or
driveway. (1937, c. 407, s. 134; 1973, c. 1330, s. 32.)

11

Videos
• https://youtu.be/2H1iEAk9Rg?si=Yyy7GaeQZLgulwuJ
• https://www.youtube.com/watch?v
=tmoN4xEjV38

12

Page 56 of 66

Resources
•

Gartlan, A. (2025, April 3). What are pedestrians’ rights in Alabama? Gartlan Injury Law. https://www.gartlaninjurylaw.com/blog/pedestrians-rights/ (SLIDE
2)

•

PEDESTRIAN | meaning in the Cambridge English Dictionary. (n.d.). Dictionary.cambridge.org.
https://dictionary.cambridge.org/dictionary/english/pedestrian (SLIDE 2)

•

Amy Lee. (2019, January 29). Pedestrian Safety. NHTSA. https://www.nhtsa.gov/road-safety/pedestrian-safety (SLIDE 3,4,5

•

Safety Signs -. 2025, www.gabpproperty.com/ps7901218.html. Accessed 28 May 2025. (SLIDE 5)

•

Youtu.be, 2025, youtu.be/2H1iEAk-9Rg?si=Yyy7GaeQZLgulwuJ. Accessed 28 May 2025.

•

“§ 20-174.” Www.ncleg.net, www.ncleg.net/enactedlegislation/statutes/html/bysection/chapter_20/gs_20-174.html.

•

“G.S. 20-173.” Ncleg.net, 2025, www.ncleg.net/enactedlegislation/statutes/html/bysection/chapter_20/gs_20-173.html. Accessed 28 May 2025.

•

Mayhew, P.E. , Brian, and Renee Roach, P.E. “Multimodal Guidance Transportation Mobility and Safety Division.” North Carolina Department of
Transportation, 2024, www.ncdot.gov/initiatives-policies/safety/traffic-safety/pedestrian-safety-improvements/Documents/ncdot-multimodalguidance.pdf. Accessed 28 May 2025.

•

City of Summit. “Pedestrian Safety PSA.” YouTube, 7 Oct. 2021, www.youtube.com/watch?v=tmoN4xEjV38. Accessed 28 May 2025.

•

“Definition of BICYCLE.” Merriam-Webster.com, 2019, www.merriam-webster.com/dictionary/bicycle.

13

Resources continued…
•

“Willow 7i Disc.” Brooklyn Bicycle Co., 2024, www.brooklynbicycleco.com/products/willow-7.

•

“Town of Siler City : Municipal Code.” Municipalcodeonline.com, 2025, siler.municipalcodeonline.com/book?type=ordinances#name=Sec_255_Use_Of_Wheeled_Apparatus_On_Sidewalks_Restricted. Accessed 28 May 2025.

•

“Town of Siler City : Municipal Code.” Municipalcodeonline.com, 2025, siler.municipalcodeonline.com/book?type=ordinances#name=Sec_252_Obstruction_Of_Streets. Accessed 28 May 2025.

•

“Town of Siler City : Municipal Code.” Municipalcodeonline.com, 2025, siler.municipalcodeonline.com/book?type=ordinances#name=Sec_1510_Use_Of_Skates. Accessed 28 May 2025.

•

“Town of Siler City : Municipal Code.” Municipalcodeonline.com, 2025, siler.municipalcodeonline.com/book?type=ordinances#name=Sec_159_Wheeled_Apparatuses_On_Sidewalks. Accessed 28 May 2025.

•

NCDOT. “NCDOT: Integrated Mobility Division - Cycling Safety.” Ncdot.gov, 2025, www.ncdot.gov/divisions/integratedmobility/safety/Pages/cycling-safety.aspx. Accessed 28 May 2025.

•

NCDOT. “NCDOT: Integrated Mobility Division - Bicycle Helmet Initiative.” Ncdot.gov, 2025, www.ncdot.gov/divisions/integratedmobility/safety/Pages/bicycle-helmets.aspx. Accessed 28 May 2025.

•

Élisabeth. “How to Choose a Bike Helmet.” Oberson, 30 Apr. 2024, oberson.com/en/blogs/bike/choosing-the-right-bike-helmet. Accessed 28
May 2025.

•

“North Carolina Bike Laws | Bike Law.” Bike Law, 6 May 2021, www.bikelaw.com/laws/north-carolina/. Accessed 28 May 2025.

14

Page 57 of 66

Resources continued…
• The Street Trust. “Hand Signals — Bike Safety in under 3 Minutes.” YouTube, 23 Jan. 2018,
www.youtube.com/watch?v=q_-8CRvFDCI. Accessed 28 May 2025.
•

“G.S. 20-129.” Ncleg.net, 2015, www.ncleg.net/enactedlegislation/statutes/html/bysection/chapter_20/gs_20-129.html. Accessed 28 May 2025.

15

Questions?

16

Page 58 of 66

Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

Kimberly Pickard, Assistant Town Manager
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Jack Meadows, Town Manager
August 3, 2026

Subject:

Planning Board ETJ Appointment

Summary: At its July 20, 2026, meeting, the Board of Commissioners reappointed Christopher Wilson, Rayetta Darlene Fox, and
William "Bill" Haiges to second three-year terms on the Planning Board. At that time, the Board also directed staff to continue
advertising the Extraterritorial Jurisdiction (ETJ) representative position following Darrell Andrews' decision not to seek another
term.
Staff has completed the recruitment process and received two eligible applications for the ETJ vacancy. In accordance with the
Town's Advisory Board and Committee Policy, both applicants meet the residency requirements for the ETJ position and are
being presented to the Board for consideration.
The vacancy was advertised in accordance with the Town's Advisory Board and Committee Policy, and applications were
accepted through the established recruitment process.
Strategic Plan: This recommendation supports the Town's Organizational Excellence goal by maintaining a qualified and engaged
Planning Board while ensuring appointments are made through a fair, transparent, and consistent process in accordance with Town
policy and North Carolina law.
Attachments:
1. Application – Ron Dameron
2. Application – Andrea Deyrup
Staff: Recommendation: Staff recommends that the Mayor, with the approval of a majority of the Board of Commissioners,
consider the appointment of one of the eligible applicants to fill the Extraterritorial Jurisdiction (ETJ) representative position on the
Planning Board for a three-year term expiring June 30, 2029.
Suggested Motion:
•

I move that the Board of Commissioners appoint _______________________ to serve as the Extraterritorial
Jurisdiction (ETJ) representative on the Planning Board for a three-year term expiring June 30, 2029.

www.silercity.gov
Page 59 of 66

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Page 63 of 66

Town of Siler City, North Carolina
Memorandum

From:
To:
CC:
Date:

Kimberly Pickard, Assistant Town Manager
Mayor Matthews, Mayor Pro Tem Patterson & Board of Commissioners
Jack Meadows, Town Manager
August 3, 2026

Subject:

ICAC Appointments

Summary: The Immigrant Community Advisory Committee (ICAC) serves in an advisory capacity to the Board of Commissioners
by providing recommendations on matters that affect Siler City's immigrant community. The Committee promotes civic
participation, encourages community engagement, fosters positive relationships between residents and local government, and
provides input on initiatives that support an inclusive and welcoming community.
Staff is presenting the following applicant(s) for the Board's consideration in accordance with the Town's Advisory Board and
Committee Policy.
Strategic Plan: This recommendation supports the Town's Organizational Excellence goal by encouraging citizen participation,
strengthening community engagement, and ensuring advisory board appointments are made through a fair, transparent, and
consistent process.
Member

Current Term

Current Status

Proposed Action

Aylin Sotelo

2023–2026 (First Term)

Term Holdover Reappoint to Second Term (2026–2029)

Ingrid Prieto

2023–2026 (First Term)

Term Holdover Reappoint to Second Term (2026–2029)

Victoria Navarro 2024–2027 (Second Term) Active

No Action Required

Noemi Marcial

N/A

New Applicant Appoint to First Term (2026–2029)

Vacant

N/A

Vacant

Continue Advertising

Attachments:
1. Application – Noemi Mora Marcial
Staff: Recommendation: Staff recommends that the Mayor, with the approval of a majority of the Board of Commissioners,
reappoint Aylin Sotelo and Ingrid Prieto to second three-year terms and appoint Noemi Marcial to a first three-year term on the
Immigrant Community Advisory Committee, with all terms expiring June 30, 2029.
Staff will continue to advertise the remaining committee vacancy in accordance with the Town's Advisory Board and Committee
Policy until a qualified applicant is presented to the Board for consideration.
Suggested Motion:
•

I move that the Board of Commissioners reappoint Aylin Sotelo and Ingrid Prieto to second three-year terms on the
Immigrant Community Advisory Committee and appoint Noemi Marcial to a first three-year term, with all terms expiring
June 30, 2029.

www.silercity.gov
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