On the agenda: Rhinebeck September 14, 2026 Town Board Meeting Agenda and Draft Resolutions — license plate recognition (Sep 14)

Town of Rhinebeck
2026 Regular Town Board Meeting Agenda
September 14, 2026 6:00 pm

PRELIMINARY AGENDA 9/10/2026 4:34:55 PM
A. Call to Order
B. Pledge of Allegiance
C. Approval of Prior Minutes
1. Meeting Minutes of July 13, 2026
D. Public Hearings
TAB 1 Local Law __of 2026 Vehicle and Traffic (White Schoolhouse Rd Speed)
TAB 2 Local Law __of 2026 Moratorium on Hospitality Zoning Uses
E. Proceedings
F. Announcements/Committee & Liaison Reports
G. Resolutions (including Board discussion and public comment)
TAB 3 2026-222 Local Law ___of 2026 Moratorium on Hospitality Zoning Use
TAB 4 2026-223 Local Law ___of 2026 Vehicle and Traffic
TAB 5 2026-224 Authorize Highway Superintendent to Solicit Material Bids
TAB 6 2026-225 Approve Cross Country Event at Thompson/Mazzarella Park
TAB 7 2026-226 Authorize Request Quotes Walking Paths at Recreation Park
TAB 8 2026-227 Authorize Lifeguard Swim Lesson Stipend
TAB 9 2026-228 Authorize Rental Contract for Fall Festival Tent
TAB 10 2026-229 Authorize Request to State DOT Speed Limit/Traffic Control Rte 308
TAB 11 2026 -230 Authorize New Phone System for Town Hall and Town Locations
TAB 12 2026-231 Authorize Purchase of Archive Storage Rack System
TAB 13 2026-232 Dispose of Municipal Records
TAB 14 2026-233 Dispose of Casket Lowering Device
TAB 15 2026-234 Authorize Application for Understory Grant – Cemetery
TAB 16 2026-235 Set Public Hearing for Village Fire Contract
TAB 17 2026-236 Invoice Town of Red Hook for Dog Control Truck
TAB 18 2026-237 Approve Resolution of Litigation CECNY
TAB 19 2026-238 Schedule Special Town Board Meeting to Receive Tentative Budget
TAB 20 2026-239 Preliminary Accounts Payable Abstract
TAB 21 2026-240 Capital Project Abstract
TAB 22 2026-241 Budget Transfers and Amendments
H. New Business

I. Discussion Items
1. Rhinebeck Tourism Capacity Study (Hecht)
J. Public Comment on Non-Agenda Items
K. Adjournment

2

THE TOWN OF

RHINEBECK~ NEW YORK
FOUNDED 1686

NOTICE OF PUBLIC HEARING
PLEASE TAKE NOTICE that the Town Board of the Town of Rhinebeck will hold a
public hearing at 6:00 o’clock p.m. on the 14th day of September, 2026, at the Rhinebeck Town
Hall, 80 East Market Street, Rhinebeck, New York on a proposed local law entitled “Amend
Town Code Chapter 113 Vehicles and Traffic to add provisions regarding the exclusion of
vehicles over certain weights over the entirety of White Schoolhouse Road”.
A copy of the proposed local law is on file in the office of the Town Clerk and available
for inspection by interested persons during the Town Clerk's business hours. The proposed local
law has also been posted on the Town’s website https://www.rhinebeckny.gov.
The Town Board will at the above date, time, and place hear all persons interested in the
subject matter. All written communications addressed to the Town Board must be received by
the Town Board at or prior to the public hearing.
BY ORDER OF THE TOWN BOARD
TOWN OF RHINEBECK
JOAN WINNE
TOWN CLERK
Dated: August 31, 2026

TOWN OF RHINEBECK
LOCAL LAW NO. __ OF THE YEAR 2026
A Local Law Establishing a Temporary Moratorium on Certain Applications for Land Use
Approvals for Certain Hospitality-Related Land Uses That Are Pending or May Be Subsequently
Filed with the Town of Rhinebeck
BE IT ENACTED by the Town of Rhinebeck, as follows:
Section 1. Title:
This local law shall be entitled “A Local Law Establishing a Temporary Moratorium on Certain
Applications for Land Use Approvals for Certain Hospitality-Related Land Uses That Are
Pending or May Be Subsequently Filed with the Town of Rhinebeck.”
Section 2. Purpose:
The Town of Rhinebeck desires to place a Moratorium on the review and approval of any new
and pending land use applications for allcertain hospitality-related land uses on land in the Town
to maintain the status quo while the Town Board addresses long-range community planning and
zoning objectives as they relate to the hospitality-related uses of land in the Town.
For the purposes of this Moratorium, “Certain Hospitality-related usesRelated Uses” are defined
to include the following uses:
•
•
•
•
•

•
•
•
•
•
•

Bed-and-breakfast establishment
Conference Center
Country Inn (1 & 2)
Delicatessen
Farm Alcohol Production Facilities & Related Agritourism (including, but not limited to,
farm wineries, breweries, cideries, distilleries, and customary, subordinate accessory uses
to a farm alcohol production facility such as tasting rooms, on-farm retail sales of
alcohol, agritourism events, and small-scale food service)
Fast-food establishment
Hotel
Motel
Restaurant (including bar or pub)
Short-Term Rentals
Special Event Venue

This action will include a thorough review of the zoning classifications most appropriate for each
of the Certain Hospitality-related useRelated Uses; a review of the environmental constraints to
such development; a cumulative analysis of the recent and significant Hospitality-overnight
hospitality-related use developments and applications throughout and in close proximity to the
Town; an evaluation of necessary conditions and restrictions for such useuses; an analysis of the
potential Certain Hospitality-related useRelated Uses build-out under the Town Zoning Law and

conformity with the underlying Town Comprehensive Plan; a review of available emergency
services to ensure the safety of residents and visitors to the Town; and an analysis of the
permissible density of Certain Hospitality-related useRelated Uses in terms of rooms per acre,
hamlet, and area.
For this purpose, the Town will gather information, make recommendations, and further review
the Town’s Comprehensive Plan for new Certain Hospitality-related usesRelated Uses in the
Town. This interim measure is intended to be a pause in development of Certain Hospitalityrelated usesRelated Uses to lead to a deliberative creation and adoption of necessary
amendments to the Town’s Zoning Law, Comprehensive Plan, and other applicable Town laws.
The Town Board acknowledges the importance of Agritourism to the vitality of the community.
It is not the intent of the Town Board to prohibit as-of-right Agritourism uses preempted under
N.Y. Agricultural & Markets law. However, as permitted under New York State law, the Town
Board intends to adopt streamlined site plan procedures and related regulations, which would be
adequate to protect the health, safety, and welfare of the Town, as well as the character of the
community in which such Agritourism uses are located. The Town Board intends to propose
Code amendments for Agritourism uses shortly after the adoption of this Moratorium.
Although this Moratorium is intended generally to apply to overnight hospitality-related uses, the
Town Board has determined that “Bed-and-breakfast establishments” and “Short Term Rentals”
should be excluded. These uses are of a smaller, residential scale, and the Town has adopted
adequate Zoning Code provisions for these uses that have proven to be effective.
Section 3. Intent:
The Town Board finds and determines that the Town is under considerable pressure for the
development of new HospitalityCertain hospitality-related uses. The Town is an attractive
location for new Certain Hospitality-related usesRelated Uses, because of the variety of existing
community attractions located within and close to the Town. Over the past several years the
Town has had several Certain Hospitality-related usesRelated Use applications that are presently
at various stages of the approval process, and even more informal inquiries regarding such uses,
including within sensitive and important agricultural lands in the Town.
The Town, including the Village, currently has ±375 rooms serving the tourism community. This
includes inns, hotels, and short-term rental rooms (not all of which are currently legal or
compliant with the Town’s short-term rental provisions). In the Town, The Soho House at
Grasmere is currently in construction and will offer 48 rooms with a maximum build out of 1325
rooms. In addition, Rhinebeck Villas is before the Planning Board proposing 60 rooms, and
Linwood, when sold, could potentially contain up to 55 rooms. In close proximity, in the Town
of Hyde Park, a One&Only resort and residential community (70 cabins; 110-160 leasehold
villas) has been approved and is anticipated to open in 2028. In the Town of Clinton, and
partially in the Town of Hyde Park, a Six Senses resort is proposed (65 rooms). In the Town of
Red Hook, Supervisor McKeon reports that a potential 100-room hotel on the ±47-acre parcel
south of Hannaford on Route 9 is under discussion. Additionally, the Town is seeing a significant
increase in inquiries regarding developing aAgritourism and Hospitality-related uses on
Page 2 of 7

agricultural lands. There are also a number of several other large projects that are proposed in
and around the Town, which will also rely on the same resources and infrastructure as the Certain
Hospitality-related usesRelated Uses .
The Town Rhinebeck has been ranked as one of Country Living Magazine’s Ten Most Charming
Small Towns in America. It has also been ranked the #2 tourist destination in Dutchess County,
behind only the City of Beacon (a city with more resources and infrastructure than the Town).
The continuous growing popularity of the Town as a tourist destination has made the Town
Board and the community aware that, although certain Hospitality-related uses are allowed in the
Town, and others are being considered for addition to the Town Zoning Law, the Town Zoning
Law needs improvement in the regulation of these uses. In addition, to the land use regulations
related to the above-defined Certain Hospitality-related usesRelated Uses, the Town will also
consider whether amendments to the Town’s Comprehensive Plan relating generally to
Hospitalityhospitality-related and agritourism uses are necessary. All these issues need to be
considered holistically before additional Hospitality-related use and development of the Certain
Hospitality-related usesRelated Uses regulated under this local law is permitted to go forward.
The Town Board further finds and determines that unless reasonable interim measures are
implemented, significant new development of these Certain Hospitality-related usesRelated Uses
are likely to occur, and that development may undermine the implementation of appropriate
planning measures needed to protect the public our residents’ interests and, welfare, and as well
as the goals of the Town. It is the intent of the Town Board to pause consideration, approval, and
development of Certain Hospitality-related usesRelated Uses to protect public health, safety, and
general welfare by enacting this local law for a reasonable period.
The Town intends to undertake a comprehensive study to develop solutions and to implement
necessary amendments to the Town’s land use and zoning regulations to accomplish such goals.
It is the further intention of the Town Board to protect the public interest by preventing a race of
diligence between property owners, developers, and the Town which could prejudice the
integrity and objectives of the proposed changes or result in a land use pattern that might may be
inconsistent with the intent of the recommendations resulting from such study.
The Town’s existing procedures and laws should have the practical effect of ensuring that new
development and redevelopment are in accordance with the Town’s planning objectives and the
quality of life for our residents. In practice, some of the land use regulations and procedures may
not have this effect. This Moratorium is intended to ensure that no land use applications or
permits specifically related to newthe Certain Hospitality-related usesRelated Uses as defined
above, subject to the exceptions expressly provided for herein, are considered or acted upon in
the Town the Town of Rhinebeck Town Board prepares and considers revisions or amendments
to the Town of Rhinebeck Zoning Law.
Section 4. Municipal Home Rule Law:
This Llocal Llaw is adopted pursuant to the provisions of the Municipal Home Rule Law §
10(1)(ii)(a)(1), which grants local governments the authority to enact local laws regarding the
public health, safety, and welfare. To the extent the provisions of this Llocal Llaw are in conflict
Page 3 of 7

with State law, the Town Board hereby asserts its intention to supersede same pursuant to the
Municipal Home Rule Law and Section 9 of this local law.
Section 5. Affected Properties:
Except as noted in Section 7 herein entitled “Exceptions to this Moratorium,” this local law shall
be applicable to all real property located solely within the boundaries and jurisdiction of the
Town of Rhinebeck. The Town does not have land use jurisdiction over the properties located in
the Village of Rhinebeck, which are not impacted by this local law.
Section 6. Moratorium:
Pursuant to the statutory authority vested in the Town to regulate and control land use and to
protect the health, safety and welfare of its residents, the Town Board of the Town of Rhinebeck
hereby declares a moratorium on the review and approval of new as of yet unfiled and all
pending applications for any and all land use approvals, including site plan approvals, expedited
site plan approvals, subdivision plats, building permits, special use permits, and variances (“Land
Use Approvals”) for all of the Certain Hospitality-related usesRelated Uses within the Town.
During the period of this local law:
•

The Planning Board shall not accept any application, grant any approval to, or continue
the review of a subdivision plat, site plan, expedited site plan, special use permit or other
permit that includes the permitting, construction and/or development of aany of the
Certain Hospitality-related useRelated Uses within the Town.

•

The Zoning Board of Appeals shall not accept any application or grant any approval for a
variance or other permit that would have as a result the permitting, construction and/or
development of aany of the Certain Hospitality-related useRelated Uses within the Town.

•

The Building Department shall not accept any building permit application or grant any
Certificate of Occupancy or Certificate of Compliance for aany of the Certain
Hospitality-related useRelated Uses within the Town.

Section 7. Exceptions to this Moratorium:

I
I
I

This local law shall only apply to applications for any of the Certain Hospitality-related

Uses listed in Section 2, above and shall not apply to the following situations:
-useRelated
__
•

Applications for the renewal of valid, existing special use permits for any of the Certain
Hospitality-related useRelated Uses described in Section 2 of this Moratorium;

•

Applications for the amendment of any site plan or special permit for any of the Certain
Hospitality-related useRelated Uses described in Section 2 of this Moratorium provided
that the previous site plan was complete and final, including the final site plan map
having been signed by the Chair of the Rhinebeck Planning Board, provided that the
amendment does not propose the expansion, enlargement, or intensification of the
Page 4 of 7

existing or approved Certain Hospitality-related use andRelated Use . In addition to the
foregoing, in the case of Applications for an approved project which includes adaptive
reuse of an historic structure, the Planning Board is permitted to process and approve a
land use application for approvals to provide additional rooms, including incidental and
customary accessory uses, as permitted by the existing zoning ordinance, and the
Building Department is permitted to accept and process any building permit application
or grant any Certificate of Occupancy or Certificate of Compliance for any such project.
•

Applications for aany of the Certain Hospitality-related useRelated Uses on land that has
already been developed for such use(s), including those which have been deemed by the
Town Zoning Administrator, in writing, to be legal, preexisting nonconforming
Hospitality-related uses.).

•

Applications for Agritourism uses in designated agricultural districts where the use is
superseded by N.Y. Agriculture & Markets law.

Section 8. Duration of Moratorium:
The provisions of this local law and Moratorium shall be in effect for a period of nine (9) months
from the effective date noted herein unless earlier repealed, modified, extended, or supplemented
by a further local law of the Town of Rhinebeck.
This Moratorium may be extended by no more than three one (31) additional periods of up to six
(6) months by resolution of the Town Board upon a finding of the necessity for such extension.
Section 9. Hardship Waiver:
1. Should any owner of property affected by this local law or any applicant with an
application currently pending before any Board of the Town suffer any unnecessary and
extraordinary hardship due to the enactment and application of this local law, then the
owner of said property may apply to the Town Board of the Town of Rhinebeck in
writing for a variance from strict compliance with this local law upon submission of
proof of such unnecessary hardship. For the purposes of this local law, unnecessary or
extraordinary hardship shall not be:
a. the mere concern that any laws or regulations may be changed or adopted, or that the
Town’s Comprehensive Plan may be amended; or
b. the mere delay in being permitted to make or obtain a determination on an application
for Land Use Approvals during the period of the Moratorium imposed by this local
law.
2. An application for an exception based upon unnecessary or extraordinary hardship shall
be filed with the Town Clerk no earlier than the effective date of this local law, including
a fee of one thousand and five hundred 00/100 Dollars ($1,500.00) for each tax map
parcelproject claimed to be subject to unnecessary or extraordinary hardship, by the
Page 5 of 7

landowner or the applicant upon the consent of the landowner. The application shall
provide a recitation of the specific facts that are alleged to support the claim of
unnecessary or extraordinary hardship and shall contain such other information and/or
documentation as the Town Board, shall prescribe as necessary for the Town Board to be
fully informed with respect to the application.
3. Procedure. Upon submission of a written application to the Town Clerk by the property
owner seeking a hardship waiver from the provisions of this local law, the Town Board
shall, within forty-five (45) days of receipt of a completed application, schedule a Public
Hearing on said application upon no less than five (5) days’ written notice in the official
newspaper of the Town of Rhinebeck. At said Public Hearing, the property owner and
any other parties wishing to present evidence regarding the application shall have an
opportunity to be heard, and the Town Board shall, within thirty (30) days of the close of
said Public Hearing, render its decision either granting, denying, granting in part, or
denying in part, the application for a hardship waiver from the strict requirements of this
local law. If the Town Board determines that a property owner will suffer an unnecessary
or extraordinary hardship if this local law is strictly applied to a particular property, then
the Town Board shall vary the application to this local law to the minimum extent
necessary to provide the property owner relief from strict compliance with this local law.
4. Standard of Review. In reviewing an application for an exception based upon a claim of
necessary or extraordinary hardship, the Town Board shall consider the following criteria:
a. The extent to which the proposed development activity would cause significant
environmental harm, adversely impact surrounding natural resource areas, public
health, comfort, or safety concerns and/or have a negative impact upon the Town.
b. Whether the Moratorium will expose a property owner or applicant to substantial
monetary liability to a third person or would leave the property owner or applicant
completely unable, after a thorough review of alternative solutions, to have a
reasonable alternative use of property.
Section 10. Supersession and Conflict of Laws:
1. Pursuant to the powers granted by the New York State Municipal Home Rule Law, this
local law hereby supersedes all provisions of Article 16 of the New York State Town Law
pertaining to zoning and planning, insofar as such statutes are inconsistent with this local
law. This shall include all deadlines for making decisions, interpretations or
determinations.
2. This supersession specifically includes, but is not limited to, the following provisions of
the New York State Town Law:
•

Section 274-a entitled “Site Plan Review” and Section 274-b entitled “Special Use
Permits.”

Page 6 of 7

•

Section 267 entitled “Zoning Board of Appeals”; Section 267-a entitled “Board of
Appeals Procedure”; Section 267-b entitled “Permitted Action by Board of Appeals”;
and Section 267-c entitled “Article Seventy-Eight Proceeding.”

3. This local law also supersedes all other laws or regulations of the Town of Rhinebeck
which are inconsistent with this local law.
Section 11. New York State Environmental Quality Review Act:
This local law constitutes a Type II Action under the State Environmental Quality Review Act
because it constitutes the adoption of a moratorium on land development or construction. As
such this “action” is not subject to review under the New York State Environmental Quality
Review Act.
Section 12. Severability:
If any clause, sentence, paragraph, word, section or part of this local law shall be judged by any
court of competent jurisdiction to be unconstitutional, illegal or invalid, such judgment shall not
affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the
clause, sentence, paragraph, word, section or part thereof directly involved in the controversy in
which judgment shall have been rendered.
Section 13. Effective Date:
This local law will take effect upon filing in the Office of the Secretary of State in Albany.

Page 7 of 7

TOWN OF RHINEBECK
RESOLUTION 2026-___
RESOLUTION TO ADOPT LOCAL LAW __ OF 2026
ESTABLISHING A TEMPORARY MORATORIUM ON
APPLICATIONS FOR LAND USE APPROVALS FOR
CERTAIN HOSPITALITY-RELATED LAND USES THAT ARE PENDING
OR MAY BE SUBSEQUENTLY FILED WITH THE TOWN OF RHINEBECK
WHEREAS, the Town Board of the Town of Rhinebeck has a proposed local law before
it entitled: “A Local Law Establishing a Temporary Moratorium on Applications for Land Use
Approvals for Certain Hospitality-Related Land Uses That Are Pending or May Be Subsequently
Filed with the Town of Rhinebeck”; and
WHEREAS, following due notice the Town Board held a public hearing on the proposed
local law on August 18, 2026—which hearing was closed to verbal comments that night, with
written comments to be accepted through September 14, 2026—and heard all persons interested
in the subject matter thereof;
NOW, THEREFORE, BE IT RESOLVED as follows:
1. That the Town Board hereby adopts the above local law which said local law shall be
effective immediately; and
2. That the said local law shall be published, posted, and filed in the office of the Secretary
of State in Albany as required by applicable law.

TOWN OF RHINEBECK
LOCAL LAW NO. __ OF THE YEAR 2026
A Local Law Establishing a Temporary Moratorium on Applications for Land Use Approvals for
Certain Hospitality-Related Land Uses That Are Pending or May Be Subsequently Filed with the
Town of Rhinebeck
BE IT ENACTED by the Town of Rhinebeck, as follows:
Section 1. Title:
This local law shall be entitled “A Local Law Establishing a Temporary Moratorium on
Applications for Land Use Approvals for Certain Hospitality-Related Land Uses That Are
Pending or May Be Subsequently Filed with the Town of Rhinebeck.”
Section 2. Purpose:
The Town of Rhinebeck desires to place a Moratorium on the review and approval of any new
land use applications for certain hospitality-related land uses on land in the Town to maintain the
status quo while the Town Board addresses long-range community planning and zoning
objectives as they relate to the hospitality-related uses of land in the Town.
For the purposes of this Moratorium, “Certain Hospitality-Related Uses” are defined to include
the following uses:
• Conference Center
• Country Inn (1 & 2)
• Agritourism (including, but not limited to, farm wineries, breweries, cideries, distilleries,
and customary, subordinate accessory uses to a farm alcohol production facility such as
tasting rooms, on-farm retail sales of alcohol, agritourism events, and small-scale food
service)
• Hotel
• Motel
• Special Event Venue
This action will include a thorough review of the zoning classifications most appropriate for each
of the Certain Hospitality-Related Uses; a review of the environmental constraints to such
development; a cumulative analysis of the recent and significant overnight hospitality-related use
developments and applications throughout and in close proximity to the Town; an evaluation of
necessary conditions and restrictions for such uses; an analysis of the potential Certain
Hospitality-Related Uses build-out under the Town Zoning Law and conformity with the
underlying Town Comprehensive Plan; a review of available emergency services to ensure the
safety of residents and visitors to the Town; and an analysis of the permissible density of Certain
Hospitality-Related Uses in terms of rooms per acre, hamlet, and area.
For this purpose, the Town will gather information, make recommendations, and further review
the Town’s Comprehensive Plan for new Certain Hospitality-Related Uses in the Town. This

interim measure is intended to be a pause in development of Certain Hospitality-Related Uses to
lead to a deliberative creation and adoption of necessary amendments to the Town’s Zoning Law,
Comprehensive Plan, and other applicable Town laws.
The Town Board acknowledges the importance of Agritourism to the vitality of the community.
It is not the intent of the Town Board to prohibit as-of-right Agritourism uses preempted under
N.Y. Agricultural & Markets law. However, as permitted under New York State law, the Town
Board intends to adopt streamlined site plan procedures and related regulations, which would be
adequate to protect the health, safety, and welfare of the Town, as well as the character of the
community in which such Agritourism uses are located. The Town Board intends to propose
Code amendments for Agritourism uses shortly after the adoption of this Moratorium.
Although this Moratorium is intended generally to apply to overnight hospitality-related uses, the
Town Board has determined that “Bed-and-breakfast establishments” and “Short Term Rentals”
should be excluded. These uses are of a smaller, residential scale, and the Town has adopted
adequate Zoning Code provisions for these uses that have proven to be effective.
Section 3. Intent:
The Town Board finds and determines that the Town is under considerable pressure for the
development of new Certain hospitality-related uses. The Town is an attractive location for new
Certain Hospitality-Related Uses, because of the variety of existing community attractions
located within and close to the Town. Over the past several years the Town has had several
Certain Hospitality-Related Use applications that are presently at various stages of the approval
process, and even more informal inquiries regarding such uses, including within sensitive and
important agricultural lands in the Town.
The Town, including the Village, currently has ±375 rooms serving the tourism community. This
includes inns, hotels, and short-term rental rooms (not all of which are currently legal or
compliant with the Town’s short-term rental provisions). In the Town, The Soho House at
Grasmere is currently in construction and will offer 48 rooms with a maximum build out of 135
rooms. In addition, Rhinebeck Villas is before the Planning Board proposing 60 rooms, and
Linwood, when sold, could potentially contain up to 55 rooms. In close proximity, in the Town
of Hyde Park, a One&Only resort and residential community (70 cabins; 110-160 leasehold
villas) has been approved and is anticipated to open in 2028. In the Town of Clinton, and
partially in the Town of Hyde Park, a Six Senses resort is proposed (65 rooms). In the Town of
Red Hook, Supervisor McKeon reports that a potential 100-room hotel on the ±47-acre parcel
south of Hannaford on Route 9 is under discussion. Additionally, the Town is seeing a significant
increase in inquiries regarding developing Agritourism and Hospitality-related uses on
agricultural lands. There are also several other large projects that are proposed in and around the
Town, which will also rely on the same resources and infrastructure as the Certain HospitalityRelated Uses .
Rhinebeck has been ranked as one of Country Living Magazine’s Ten Most Charming Small
Towns in America. It has also been ranked the #2 tourist destination in Dutchess County, behind
only the City of Beacon (a city with more resources and infrastructure than the Town). The
Page 2 of 7
4929-5933-3839, v. 1

continuous growing popularity of the Town as a tourist destination has made the Town Board and
the community aware that, although certain Hospitality-related uses are allowed in the Town, and
others are being considered for addition to the Town Zoning Law, the Town Zoning Law needs
improvement in the regulation of these uses. In addition to the land use regulations related to the
above-defined Certain Hospitality-Related Uses, the Town will also consider whether
amendments to the Town’s Comprehensive Plan relating generally to hospitality-related and
agritourism uses are necessary. All these issues need to be considered holistically before
additional use and development of the Certain Hospitality-Related Uses regulated under this
local law is permitted to go forward.
The Town Board further finds and determines that unless reasonable interim measures are
implemented, significant new development of these Certain Hospitality-Related Uses are likely
to occur, and that development may undermine the implementation of appropriate planning
measures needed to protect our residents’ interests and welfare, as well as the goals of the Town.
It is the intent of the Town Board to pause consideration, approval, and development of Certain
Hospitality-Related Uses to protect public health, safety, and general welfare by enacting this
local law for a reasonable period.
The Town intends to undertake a comprehensive study to develop solutions and to implement
necessary amendments to the Town’s land use and zoning regulations to accomplish such goals.
It is the further intention of the Town Board to protect the public interest by preventing a race of
diligence between property owners, developers, and the Town which could prejudice the
integrity and objectives of the proposed changes or result in a land use pattern that may be
inconsistent with the intent of the recommendations resulting from such study.
The Town’s existing procedures and laws should have the practical effect of ensuring that new
development and redevelopment are in accordance with the Town’s planning objectives and the
quality of life for our residents. In practice, some of the land use regulations and procedures may
not have this effect. This Moratorium is intended to ensure that no land use applications or
permits specifically related to the Certain Hospitality-Related Uses as defined above, subject to
the exceptions expressly provided for herein, are considered or acted upon in the Town the Town
of Rhinebeck Town Board prepares and considers revisions or amendments to the Town of
Rhinebeck Zoning Law.
Section 4. Municipal Home Rule Law:
This local law is adopted pursuant to the provisions of the Municipal Home Rule Law §
10(1)(ii)(a)(1), which grants local governments the authority to enact local laws regarding the
public health, safety, and welfare. To the extent the provisions of this local law are in conflict
with State law, the Town Board hereby asserts its intention to supersede same pursuant to the
Municipal Home Rule Law and Section 9 of this local law.
Section 5. Affected Properties:
Except as noted in Section 7 herein entitled “Exceptions to this Moratorium,” this local law shall
be applicable to all real property located solely within the boundaries and jurisdiction of the
Page 3 of 7
4929-5933-3839, v. 1

Town of Rhinebeck. The Town does not have land use jurisdiction over the properties located in
the Village of Rhinebeck, which are not impacted by this local law.
Section 6. Moratorium:
Pursuant to the statutory authority vested in the Town to regulate and control land use and to
protect the health, safety and welfare of its residents, the Town Board of Rhinebeck hereby
declares a moratorium on the review and approval of new as of yet unfiled and all pending
applications for any and all land use approvals, including site plan approvals, expedited site plan
approvals, subdivision plats, building permits, special use permits, and variances (“Land Use
Approvals”) for all of the Certain Hospitality-Related Uses within the Town. During the period
of this local law:
•

The Planning Board shall not accept any application, grant any approval to, or continue
the review of a subdivision plat, site plan, expedited site plan, special use permit or other
permit that includes the permitting, construction and/or development of any of the
Certain Hospitality-Related Uses within the Town.

•

The Zoning Board of Appeals shall not accept any application or grant any approval for a
variance or other permit that would have as a result the permitting, construction and/or
development of any of the Certain Hospitality-Related Uses within the Town.

•

The Building Department shall not accept any building permit application or grant any
Certificate of Occupancy or Certificate of Compliance for any of the Certain HospitalityRelated Uses within the Town.

Section 7. Exceptions to this Moratorium:
This local law shall only apply to applications for any of the Certain Hospitality-Related Uses
listed in Section 2, above and shall not apply to the following situations:
•

Applications for the renewal of valid, existing special use permits for any of the Certain
Hospitality-Related Uses described in Section 2 of this Moratorium;

•

Applications for the amendment of any site plan or special permit for any of the Certain
Hospitality-Related Uses described in Section 2 of this Moratorium provided that the
previous site plan was complete and final, including the final site plan map having been
signed by the Chair of the Rhinebeck Planning Board, provided that the amendment does
not propose the expansion, enlargement, or intensification of the existing or approved
Certain Hospitality-Related Use . In addition to the foregoing, in the case of Applications
for an approved project which includes adaptive reuse of an historic structure, the
Planning Board is permitted to process and approve a land use application for approvals
to provide additional rooms, including incidental and customary accessory uses, as
permitted by the existing zoning ordinance, and the Building Department is permitted to
accept and process any building permit application or grant any Certificate of Occupancy
or Certificate of Compliance for any such project.
Page 4 of 7

4929-5933-3839, v. 1

•

Applications for any of the Certain Hospitality-Related Uses on land that has already
been developed for such use(s).

•

Applications for Agritourism uses in designated agricultural districts where the use is
superseded by N.Y. Agriculture & Markets law.

Section 8. Duration of Moratorium:
The provisions of this local law and Moratorium shall be in effect for a period of nine (9) months
from the effective date noted herein unless earlier repealed, modified, extended, or supplemented
by a further local law of the Town of Rhinebeck.
This Moratorium may be extended by no more than one (1) additional period of up to six (6)
months by resolution of the Town Board upon a finding of the necessity for such extension.
Section 9. Hardship Waiver:
1. Should any owner of property affected by this local law or any applicant with an
application currently pending before any Board of the Town suffer any unnecessary and
extraordinary hardship due to the enactment and application of this local law, then the
owner of said property may apply to the Town Board of the Town of Rhinebeck in
writing for a variance from strict compliance with this local law upon submission of
proof of such unnecessary hardship. For the purposes of this local law, unnecessary or
extraordinary hardship shall not be:
a. the mere concern that any laws or regulations may be changed or adopted, or that the
Town’s Comprehensive Plan may be amended; or
b. the mere delay in being permitted to make or obtain a determination on an application
for Land Use Approvals during the period of the Moratorium imposed by this local
law.
2. An application for an exception based upon unnecessary or extraordinary hardship shall
be filed with the Town Clerk no earlier than the effective date of this local law, including
a fee of one thousand and five hundred 00/100 Dollars ($1,500.00) for each project
claimed to be subject to unnecessary or extraordinary hardship, by the landowner or the
applicant upon the consent of the landowner. The application shall provide a recitation of
the specific facts that are alleged to support the claim of unnecessary or extraordinary
hardship and shall contain such other information and/or documentation as the Town
Board, shall prescribe as necessary for the Town Board to be fully informed with respect
to the application.
3. Procedure. Upon submission of a written application to the Town Clerk by the property
owner seeking a hardship waiver from the provisions of this local law, the Town Board
shall, within forty-five (45) days of receipt of a completed application, schedule a Public
Page 5 of 7
4929-5933-3839, v. 1

Hearing on said application upon no less than five (5) days’ written notice in the official
newspaper of the Town of Rhinebeck. At said Public Hearing, the property owner and
any other parties wishing to present evidence regarding the application shall have an
opportunity to be heard, and the Town Board shall, within thirty (30) days of the close of
said Public Hearing, render its decision either granting, denying, granting in part, or
denying in part, the application for a hardship waiver from the strict requirements of this
local law. If the Town Board determines that a property owner will suffer an unnecessary
or extraordinary hardship if this local law is strictly applied to a particular property, then
the Town Board shall vary the application to this local law to the minimum extent
necessary to provide the property owner relief from strict compliance with this local law.
4. Standard of Review. In reviewing an application for an exception based upon a claim of
necessary or extraordinary hardship, the Town Board shall consider the following criteria:
a. The extent to which the proposed development activity would cause significant
environmental harm, adversely impact surrounding natural resource areas, public
health, comfort, or safety concerns and/or have a negative impact upon the Town.
b. Whether the Moratorium will expose a property owner or applicant to substantial
monetary liability to a third person or would leave the property owner or applicant
completely unable, after a thorough review of alternative solutions, to have a
reasonable alternative use of property.
Section 10. Supersession and Conflict of Laws:
1. Pursuant to the powers granted by the New York State Municipal Home Rule Law, this
local law hereby supersedes all provisions of Article 16 of the New York State Town Law
pertaining to zoning and planning, insofar as such statutes are inconsistent with this local
law. This shall include all deadlines for making decisions, interpretations or
determinations.
2. This supersession specifically includes, but is not limited to, the following provisions of
the New York State Town Law:
•

Section 274-a entitled “Site Plan Review” and Section 274-b entitled “Special Use
Permits.”

•

Section 267 entitled “Zoning Board of Appeals”; Section 267-a entitled “Board of
Appeals Procedure”; Section 267-b entitled “Permitted Action by Board of Appeals”;
and Section 267-c entitled “Article Seventy-Eight Proceeding.”

3. This local law also supersedes all other laws or regulations of the Town of Rhinebeck
which are inconsistent with this local law.
Section 11. New York State Environmental Quality Review Act:

Page 6 of 7
4929-5933-3839, v. 1

This local law constitutes a Type II Action under the State Environmental Quality Review Act
because it constitutes the adoption of a moratorium on land development or construction. As
such this “action” is not subject to review under the New York State Environmental Quality
Review Act.
Section 12. Severability:
If any clause, sentence, paragraph, word, section or part of this local law shall be judged by any
court of competent jurisdiction to be unconstitutional, illegal or invalid, such judgment shall not
affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the
clause, sentence, paragraph, word, section or part thereof directly involved in the controversy in
which judgment shall have been rendered.
Section 13. Effective Date:
This local law will take effect upon filing in the Office of the Secretary of State in Albany.

Page 7 of 7
4929-5933-3839, v. 1

TOWN OF RHINEBECK
RESOLUTION 2026-223
RESOLUTION TO ADOPT LOCAL LAW __ OF 2026
TO AMEND CHAPTER 113 (VEHICLES & TRAFFIC)
REGARDING THE EXCLUSION OF VEHICLES OVER CERTAIN WEIGHTS
OVER THE ENTIRETY OF WHITE SCHOOLHOUSE ROAD
WHEREAS, the Town Board of the Town of Rhinebeck has a proposed local law before
it entitled: “A local law to amend the Town Code Chapter 113 entitled ‘Vehicles and Traffic’ to
add provisions regarding the exclusion of vehicles over certain weights over the entirety of White
Schoolhouse Road”; and
WHEREAS, following due notice the Town Board held a public hearing on the proposed
local law on September 14, 2026, and heard all persons interested in the subject matter thereof;
NOW, THEREFORE, BE IT RESOLVED as follows:
1. That the Town Board hereby adopts the above local law which said local law shall be
effective immediately; and
2. That the said local law shall be published, posted, and filed in the office of the Secretary
of State in Albany as required by applicable law.

TOWN OF RHINEBECK
LOCAL LAW NO. __ OF THE YEAR 2026
A local law to amend the Town Code Chapter 113 entitled “Vehicles and Traffic” to add
provisions regarding the exclusion of vehicles over certain weights over the entirety of White
Schoolhouse Road.
BE IT ENACTED by the Town of Rhinebeck, as follows:
Section 1. Purpose:
The purpose of this Local Law is to preserve and protect public infrastructure, promote highway
safety, reduce roadway damage, safeguard public funds, and regulate vehicle traffic in a manner
consistent with the public health, safety, and welfare of the residents of the Town by amending
the Town Code Chapter 113 entitled “Vehicles and Traffic” to add provisions regarding the
exclusion of vehicles over certain weights for the entirety of White Schoolhouse Road. The
Town Board finds that White Schoolhouse Road possesses structural and geometric limitations
that make it unsuitable for regular use by vehicles exceeding the weight of twenty-five (25) tons,
except for local deliveries only. A weight limit is necessary to limit the size of vehicles on White
Schoolhouse Road due to the roadway pavement section’s lack of structural capacity necessary
to withstand repeated heavy-wheel loading without experiencing accelerated deterioration,
premature failure, and increased maintenance requirements. In addition, the roadway’s
alignment, width, sight-distance limitations, and other geographic features create operational and
safety concerns for large vehicles.
Section 2. Municipal Home Rule Law:
This Local Law is adopted pursuant to the provisions of the Municipal Home Rule Law §
10(1)(ii)(a)(1), which grants local governments the authority to enact local laws regarding the
public health, safety, and welfare. To the extent the provisions of this Local Law are in conflict
with State law, the Town Board hereby asserts its intention to supersede same pursuant to the
Municipal Home Rule Law.
Section 3. Amendment of Town Code:
1. Chapter 113, Article III of the Town Code shall be amended to add a new subsection 11317.1 as follows:
§ 113-7.1 Trucks over certain weights excluded.
Trucks in excess of the weight indicated are hereby excluded from the streets or parts of
streets described in Schedule XI (Article VI of this Chapter), attached to and made a part
of this chapter, except for local deliveries on such streets.
2. Chapter 113, Article VI of the Town Code shall be amended to add a new Schedule XI as
follows:

Schedule XI: Trucks over certain weights excluded.
In accordance with the provisions of § 113-7.1, trucks in excess of the weights indicated
are hereby excluded from the following streets or parts of streets, except for local
deliveries on such streets:
Name of Street
White Schoolhouse Road

Weight Limit
(tons)
25

Location
All

Section 4. Severability:
If any clause, sentence, paragraph, word, section or part of this local law shall be judged by any
court of competent jurisdiction to be unconstitutional, illegal or invalid, such judgment shall not
affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the
clause, sentence, paragraph, word, section or part thereof directly involved in the controversy in
which judgment shall have been rendered.
Section 5. Effective Date:
This local law will take effect upon filing in the Office of the Secretary of State in Albany.

Page 2 of 2
4934-8159-3019, v. 3

TOWN OF RHINEBECK
RESOLUTION 2026-224
ADVERTISE HIGHWAY DEPARTMENT MATERIALS BID

WHEREAS, the Town Highway Superintendent has requested permission to
advertise for material bids for the year 2027; and
WHEREAS, these are the standard bids the Highway Department requests on a yearly
basis; now, therefore, be it
RESOLVED, that the Rhinebeck Highway Superintendent is authorized to advertise for
material bids for the year 2027.
,

TOWN OF RHINEBECK
RESOLUTION 2026-225
APPROVE CROSS COUNTRY EVENT AT THOMPSON-MAZZARELLA PARK
WHEREAS, Rhinebeck Central School District (RCSD) has submitted an Event
Application to hold a Cross Country Meet at the Thompson/Mazzarella Park on October 14,
2026; and
WHEREAS, the Recreation Director has reviewed the application and finds no issue with
the request; and
WHEREAS, the Board finds that there is a public benefit to providing sport and
recreation opportunities for students and desires to support the public school district; and
WHEREAS, the school district has requested a waiver of the event application fee; and
WHEREAS, a waiver of the event application fee for a public school district holding a
recreation event for a public purpose does not run afoul of the New York State constitutional
prohibition on expenditure of public funds for private purposes; and
WHEREAS, the event will be supervised and policed by the school district employees
and local police department; now; therefore be it
RESOLVED, that the Rhinebeck Central School District is approved to hold their above
Cross County Meet on October 14, 2026; and, be it further
RESOLVED, the Town fee of $150 for an event application is waived; and, be it further
RESOLVED, this approval in contingent upon receipt of the required Certificate of
Insurance, naming the Town of Rhinebeck as an additional insured.

THE TOWN OF

RHINEBECK~ NEW YORK
FOUNDED 1686

Town of Rhinebeck Event Application
DATE:_September 8, 2026
SPONSOR/ ORGANIZATION: Rhinebeck Central Schools
NAME OF APPLICANT:

Albert Cousins
--- - - - - - - - -AGE:- - - - - - - - - - - - -

ADDRESS:45 North Park Road_Rhinebeck, NY 12572
TELEPHONE:_(845) 871-5500

MOBILE:

-----------

EMAIL:_a cousins@ r hi n e beck cs d .org
NAME OF EVENT: _Cross Country Meet
DESCRIPTION OF EVENT: _Dual meet vs_ Saugerties

DESIGNATED CONTACT FOR EVENT: stephen Boucher

-----------------

ADDRESS: 45 North Park Roa~_Rhinebeck, NY 12572

TELEPHONE (before event):_(8_4_5_)_8_7_1_-_5_5_0_0_ _ _ _ _ _(during event) __
.
EVENTDATE(S): _October 14, 2026
Set up start time:_1:30 PM

Event start time: _3_:3_O_P_M________

Event end time:_6:00 PM

Estimated "tear down" time: 6:30
- PM
-----

LOCATION OF EVENT: Starr Park

------------------------

ESTIMATED ATTENDANCE: 50 Athletes - 50 Spectators
Hours of anticipated peak attendance: _4_P_M_-_5_:_3_0_P_M
________________
ESTIMATED NUMBER OF MANAGEMENT VEHICLES: 20

---------------

Please check (X) any and all activities which you expect will be included in your event. Please provide details
in the space provided by identifying the number of the particular item.
1. Fireworks
2. Alcohol
3. Street-Closing
4. Structures
5. Loudspeakers
6. Food Vendors

( )
( )
( )
( )
( )
( )

THE TOWN OF

RHINEBECK· NEW YORK
FOUNDED 1686

7. Extra Parking
8. Trash disposal
9. Cleanup
10. Sanitary Facilities
11. Additional Police Coverage

( )
( )
( )
( )
( )
L

Materials to accompany application
A.
A certificate from the Dutchess County Department of Health to the effect that sanitation facilities to be provided
for such assembly or gathering are adequate to accommodate the needs of the persons to be assembled and attending
the public musical entertainment, amusement or assembly.

!!:..
A statement of the name, age and residence address of the applicant. If applicant is a corporation, the name of the
corporation, the names and addresses of directors, officers and stockholders owning 5% or more of the number of
shares outstanding of each class of stock shall be provided. If the applicant is a partnership or other organized group
of individuals, the names, addresses and ages of each and every individual associated with the partnership or other
entity shall be provided.
~

A statement containing the name and address of the owner of the property upon which the event is to occur and the
nature and interest of the applicant therein; the proposed dates and hours of such event; the expected maximum
number of persons intended to use the property at one time and collectively; the expected number of automobiles
and other vehicles intended to use the property at one time and collectively; the purpose of the function, including
the nature of the activities to be carried on and the admission fees to be charged, if any; and the names and addresses
of all concessionaires and other persons providing any services or facilities under contract, lease or other
arrangement for the event.
D.
A survey map prepared by a professional engineer licensed by the State of New York, showing the size of the
property; the names of the record owners of the adjoining properties; the streets or highways abutting said property;
the size and location of any existing building, buildings or other structures or facilities to be erected thereon for the
purpose of the assembly; the placement of the proposed distribution system of water; the location of any parking
areas for automobiles and other vehicles and the means of ingress and egress to such parking area; and all service
and other roads serving the camping area, food services, toilet facilities, garbage and refuse collection facilities and
entertainment and performance areas.
E.
A detailed plan and statement, with drawings showing the methods to be used for the disposal of sanitary sewage.
F.
A detailed plan and statement, with drawings showing the distribution and supply system for supply, storage,
treatment and distribution of drinking water.

Cross Country Meet Proposal
The dual cross-country meet will be conducted under the supervision of the Athletic Director, who will
oversee all event operations, personnel, and ensure that the meet is conducted in a safe and organized
manner. Supervision provided by the Rhinebeck Central School District (RCSD) will extend throughout
the entire event area for the duration of the meet.
Four coaches (two from Rhinebeck and two from Saugerties) will provide direct supervision of
participating student-athletes throughout the event. Three chaperones will assist with the administration
of the meet, including athlete management and event logistics.
One of our School Resource Officers (SROs), who is a Rhinebeck Village Police Officer, will be present
prior to, during, and after the event to provide security, supervise spectators, and help ensure the overall
safety of the event. One event chaperone will be assigned to work directly with the SRO to assist with
spectator supervision and respond to any issues that may arise during the meet.
A Certified Athletic Trainer will be on-site for the duration of the meet to provide immediate medical
care, assess injuries, and coordinate emergency response if necessary.
These staffing and safety measures are designed to ensure the well-being of all participants and
spectators while providing appropriate oversight throughout the event.
Submitted by:
Stephen Boucher
Athletic Director
Rhinebeck High School
Phone: (845) 871-5500 ext. 5535

Modified Course

Click on the map to add to your path
Total distance: 1.54 mi (2.47 km)

Measure distance
Click on the map to add to your path
Total distance: 3.12 mi (5.02 km)

THE TOWN OF

RHINEBECK NEW YORK
4

FOUNDED 1686

The undersigned applicant/sponsor agrees to indemnify and hold harmless the Town of Rhinebeck, its
elected officials and employees, from any and all claims and/or judgments for personal injury to property
resulting, directly or indirectly from any activity by any individual or entity associated with the approved
event, as well as any reasonable and necessary costs and expenses which the Town may incur or be
subjected to as a result of the event.
The applicant/sponsor acknowledges that he/she is aware that approval of this event may be required from
other government municipalities or agencies and approval by the Town of Rhinebeck does not constitute
approval by any other municipality or agency.
Upon approval, the permit issued by the Town of Rhinebeck authorizes the applicant/sponsor to conduct
the event described in the application and the applicant/sponsor herby agrees to comply with all applicable
laws, rules and regulations, including any restrictions or conditions imposed by the Town, affecting the
holding of an event. The applicant/sponsor acknowledges and understands that the Town of Rhinebeck
reserves the right to cancel any permit for non-compliance by the applicant/sponsor with the restrictions or
conditions imposed by the Town in approving the application or for violating any laws, rules or
regulations.
/
Acknowledged and Agreed: Yes (VJ

No ( )

Signature of Applicant/Sponsor: ....,;::;;.._--=--::.,_---------.=---,4_1..:;;..£,_..-....,f--=L_t.="-~-'--'--;

V_ _ __

~-=-....;,'

Date: _ _
'1_/_i_/:J-_l_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __

PLEASE RETURN THIS APPLICATION TO THE TOWN CLERK UPON COMPLETION.

THE TOWN OF

RHINEBECK· NEW YORK
FOUNDED 1686

Town of Rhinebeck Hold Harmless Agreement

_ _ _ _ _ _ _ _ _ _ _ _ does hereby covenant and agree to release and hold harmless the Town of Rhinebeck
from and against any and all liability, loss, damages, claims, or actions (including costs and attorneys fees) for bodily
injury and/orproperty damage, to the extent permissible by law, arising out of participation in the_ _ _ _ _ _- c
I understand participation in the_ _ _ _ _ _ involves rigorous physical activity and risks of physical injury, and I
assume these risks. I hereby consent to emergency transportation and treatment in the event of illness or injury. I hereby
accept responsibility for the payment of any emergency transportation or treatment. I further certify that I am in good
physical condition, and I have no medical or physical conditions that would restrict my participation in this event.

Participant

Address

If under 18, Parent signature
Indemnification and Hold Harmless Agreement

To the fullest extent permitted by law, Sponsor shall indemnify, hold harmless and defend the Town of Rhinebeck, and
agents and employees of any of them from and against all claims, damages, losses or expenses including but not limited to
attorney's fees arising out of or resulting from the performance of the agreement, provided any such claim, damage, loss
or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property,
including loss of use resulting there from, and (b) is caused in whole or in part by any act or omission or violation of
statutory duty or regulation of the Sponsor or anyone directly or indirectly employed by it or anyone for whose acts it may
be liable pursuant to the performance of the agreement. Not withstanding the foregoing, Sponsor's obligation to
indemnify Town of Rhinebeck , and agents and employees of any of them for any judgment, mediation or arbitration
award shall exist to the extent caused in whole or in part by (a) negligent acts or omissions, or (b) violations of regulatory
or statutory provisions of the New York State Labor Law, OSHA, or other governing rule or applicable law; by the
Sponsor or anyone directly or indirectly employed by it or anyone for whose acts it may be liable in connection to such
claim, damage, loss and expense. The obligation of the Sponsor to indemnify any party under this paragraph shall not be
limited in any manner by any limitation of the amount of insurance coverage or benefits including worker's compensation
or other employee benefit acts provided by the Sponsor.
Company Title/Name: -~f_h_f_k_j_,c_k_~0_R_k_J~,_,,,(__S_c_l-r,_.,,_/_{);_,5_-{_,_i_c_f
Name: Alle.-1

ro~;,, >

Signature:

£

Date: _ _7-'-----+/_J~/_-:i.-_v
_ _ _ _ _ _ _Name of Event:
1

~
C
~ L;1.,,..,,,,,, -l
!) t.,.._,,,_J /vt.l<- f
rD~

Please sign, date and return to:
Town of Rhinebeck, Clerk's Office
80 East Market St.
Rhinebeck, NY 12572

r,

TOWN OF RHINEBECK
RESOLUTION 2026-226
REQUEST QUOTES FOR TT/SM PARK PATHWAY
WHEREAS, over the past few years, many upgrades and additional play spaces have
been added to the Thompson Mazzarella Park Recreational area; and
WHEREAS, the additional Park facilities have changed the flow of foot traffic in the
Park; and
WHEREAS, the current walking paths in the Park do not permit convenient access to
certain Park facilities; and
WHEREAS, the Town Board desires to install a new walking path or paths to facilitate
public access to and use of various Park facilities;
WHEREAS, the estimated cost of the installation of a walking path is $25,000; and
WHEREAS, installation of a new walking path was not included in the adopted 2026
budget; and
WHEREAS, the funds to install a new walking path or paths are available in the
TKTKTKTTK Fund; now, therefore, be it
RESOLVED, the Board approves Councilperson Kleitsch to procure three walking path
proposals for the Board to review prior to final approval for the expenditure.

TOWN OF RHINEBECK
RESOLUTION 2026-227
AUTHORIZE LIFEGUARD SWIM LESSON STIPENDS
WHEREAS to encourage lifeguards to receive Water Safety Instructor training and teach
swim lessons, the Recreation Director included in the approved 2026 budget a stipend of $5 per
guard per lesson, $600 maximum for the season, and
WHEREAS the following lifeguards taught swim lessons as listed below:

Bronwyn Dwyer – 30 lessons x $5 per lesson = $150
Wilhelmina Dwyer - 27 lessons x $5 per lesson = $135
Peter Hewitt - 25 lessons x $5 per lesson = $125
Elliot VanSteenburgh - 28 lessons x $5 per lesson = $140
Frances Gorres - 7 lessons x $5 per lesson = $35
TOTAL : $585
Now, therefore, be it
RESOLVED the Town Board approves payment to the lifeguards above the stipend
earned according to the number of lessons taught.

TOWN OF RHINEBECK
RESOLUTION 2026-228
AUTHORIZE RENTAL CONTRACT FOR FALL FESTIVAL TENT

WHEREAS the Recreation Director has planned a Fall Festival to be held at Thompson
Mazzarella Park on Saturday September 26, 2025, 11:00am-2:00pm and;
WHEREAS the Town Board approved a budget of $2500 for this event in the 2026
budget and;
WHEREAS the event will be free of charge to the public and will include live music,
children’s entertainment, food trucks, and craft vendors; and
WHEREAS, the Recreation Director determined it is necessary to use a rented tent for
the event; now, therefore be it
RESOLVED that the Recreation Director may hold the Fall Festival as described above;
be it further
RESOLVED, the Town Supervisor is authorized to sign the attached contract from
Rhinebeck Party Rentals for the tent rental. .

Rhinebeck Party Rentals

Status: Quote

8110 ALBANY POST RD

845-758-5354 Phone

RED HOOK, NY 12571

845-758-5356 Fax

Quote #: q14371
Quote To: Thu 9/24/2026 8:00AM

www.rhinebeckrentals.com

Operator: JERONIMO LAVARIEGA
Terms: On Account

Customer #: 7073

Phone 845-876-6263

TOWN OF RHINEBECK
MARKET ST

Job Descr:

EVENT DATE; SATURDAY SEPTEMBER 26TH 2026

RHINEBECK, NY 12572

MUST BE PAID WITHIN TEN DAYS
Ordered By: CARRY
Qty

Quote Date

Status

Each

Price

1

TENT 30X30 CENTURY,CANOPY

Items

Sun 9/27/2026 8:00AM

Rental

$900.00

$900.00

20

STAKES, TENT 30"

Sun 9/27/2026 8:00AM

Rental

$0.00

$0.00

16

POLE, SIDE WOOD 8'

Sun 9/27/2026 8:00AM

Rental

$0.00

$0.00

1

POLE, CENTER 2"X17' ALUM

Sun 9/27/2026 8:00AM

Rental

$0.00

$0.00

4

WOOD BLOCKS

Sun 9/27/2026 8:00AM

Rental

$0.00

$0.00

1

FIRE KIT

Sun 9/27/2026 8:00AM

Rental

$175.00

$175.00

1

DELIVERY AND PICKUP FEE

Delivery

$200.00

$200.00

Delivery Thu 9/24/2026 8:00AM

Pickup Sun 9/27/2026 7:00AM - 9:00AM

STARR PARK
40 TRAVER LN
Rhinebeck, NY 12572

STARR PARK
40 TRAVER LN
Rhinebeck, NY 12572

--*Delivery date/time and pickup date are to be determined by Rhinebeck Party Rentals. Delivery schedules are created
approximately seven days prior to the event. Generally, between 7 AM–5 PM, rentals are delivered 1-4 days in advance, and
pickup is 1-2 days after the event. Please expect the pickup to be completed the following day after your event. This includes
Sundays between 7 AM–4 PM.*

Quote
This is a price quote. Prices are valid for 30 days then subject to change. Quotes and proposals do not guarantee availability of
rental items unless a deposit and a signed contract are received. To make a reservation a 30% non-refundable deposit is required
in cash, check, or credit card (credit cards include a 3% processing fee). Final changes and final payments are due no later than 10
days prior to the event. Delivery and Pickup are to be determined by Rhinebeck Party Rentals. Delivery schedules are made
approximately seven days prior to the event date. Items are generally delivered 1 - 4 days in advance and picked up 1 - 2 days after
the event including Sunday. The above information can be reviewed in the Rhinebeck Party Rentals Terms&Conditions. If you
choose to rent through Rhinebeck Party Rentals, you accept the Rental Terms&Conditions. Please read them carefully!

Rental:

$1,075.00

Damage Waiver:

$17.50

Delivery Charge:

$200.00

Subtotal:

$1,292.50

Total:

$1,292.50

Paid:

$0.00

Amount Due:

$1,292.50

Signature:
TOWN OF RHINEBECK
OFFICE HOURS: MONDAY TO FRIDAY 9:00AM TO 4:00PM SATURDAY BY APPOINTMENT ONLY *OFFICE CLOSED SUNDAY*
Printed On Tue 9/ 1/2026 12:38PM

Software by Point-of-Rental Software www.point-of-rental.com

Modification #1
Contract-Params.rpt (11)

7<~ec£

~ PARTY

RENTALS

8110 Albany Post Rd.
Red Hook, NY 12571
845-758-5354
845-758-5355
www.rhinebeckrentals.com
[email protected]

________________________________________________________________________________________

RENTAL TERMS AND CONDITIONS
All of our rental items and services are provided according to the following rental terms and
conditions, to which all customers are required to agree to.
Quote or Invoice # _____________________________
Name _______________________________________
Address _____________________________________
Phone ______________________________________
Email _______________________________________

1. Customer acknowledges that quotes and proposals do not guarantee the availability of rental
items unless a deposit and a signed contract are received. To make your reservation, a 30%
NON-REFUNDABLE deposit is required in cash, check or credit card (credit cards include an added
3% processing fee). All bounced checks are subject to an additional $50 fee. Reserved items are
subject to a 50% cancellation fee up to 10 days before the event. Orders canceled less than 10 days
before the event will be charged the full rental price with no exceptions.
2. Final payment must be provided to Rhinebeck Party Rentals no later than 10 days prior to the
event to guarantee delivery.
3. Minimum delivery and pickup fees are based on the event address. Delivery is made to the
closest point a delivery truck can park. Additional fees are applied for specific delivery dates/times,
specific pickup dates/times, loading and unloading trucks for more than a 30 foot distance, a 2nd
floor or higher delivery location, or any other special circumstances.
The above information must be disclosed when placing a rental order. Delivery fees quoted are
subject to change after site inspection.
4. Customer is responsible for receiving and counting items. Otherwise, the counts will be
considered accurate. If there is any issue with the rentals the customer agrees to email or call
Rhinebeck Party Rentals prior to the pickup.

Page 1

5. The delivery date/time and the pickup date are to be determined by Rhinebeck Party
Rentals. Items are delivered 1-4 days in advance and picked up 1-2 days after the event.
One week prior to the event Customer will be contacted with a date and an estimated 4 hour window
for the delivery. No exact time is provided for the pickup. Customer should expect the pickup to be
completed the following day after the event including on Sunday. Standard delivery and pickups take
place between 7am-5pm. When first placing an order, Customer agrees to disclose if a specific
delivery time and/ or a specific pickup time is required. No changes to the delivery and pickup are
allowed once the finalized schedule is created. Delivery and pickup are subject to change due to
weather or other special circumstances.
6. It is the Customer’s responsibility to ensure that equipment is secured and protected from weather
during possession to avoid damage.
7. Customer agrees to have all the items ready before pick up. After your event, all chairs and tables
must be stacked in the same manner as when delivered. Additional fees are applied for set-up and
breakdown. All dishes and other service equipment must be scraped clean of food and repacked in
the containers they were received in. Customer agrees to have all items in a concise area ready for
pickup. Rhinebeck Party Rentals is not responsible for searching the property for missing items.
8. Customer agrees to pay replacement fees for any missing or broken items including containers,
crates, or other special equipment used for the delivery. Customer is responsible for directly
returning missing items to Rhinebeck Party Rentals. Additional fees apply if a second pickup is
required to collect missing items. Linens must be food free and shaken before pick up. Any burn,
tear, permanent stain, or melted wax on linen will result in a replacement cost.
9. Customer understands that tents are temporary structures designed to provide limited protection
from weather conditions, primarily sun and rain; however there may be extreme situations,
particularly those involving strong winds and lightning, in which the tents will not provide protection
and may even be damaged or blown over. Evacuation of tents to avoid possible injury is
recommended when severe weather threatens the area where the tents are erected. People must
not seek shelter under tents during such conditions. It is best to evacuate when in doubt. It is the
client's responsibility to be aware of changing weather conditions and to exercise their best judgment
with regard to the evacuation of tents. Customer agrees that in the event of a predicted, actual storm
and/or excessive winds, Rhinebeck Party Rentals may dismantle any equipment that has been
previously installed to ensure safety of all involved. Damage to tents (not related to weather caused
harm) after installation is the Customer’s responsibility.
10. Customer agrees to assume the risk of and hold Rhinebeck Party Rentals harmless for property
damage and personal injuries that are either caused by the equipment or are a result of adverse
weather conditions, or that are the result of negligence on the part of the Customer.
11. Customer is responsible for providing all necessary grounds details for the installation of rental
items. Rhinebeck Party Rentals will not be responsible for damage to overhead or underground

Page 2

wires, sprinkler systems, septic tanks or any other underground or hidden obstruction. Customer will
hold Rhinebeck Party Rentals harmless for any damage while at the location.
12. Customer shall provide– at Customer’s cost– all necessary permits, licenses and any other
consent as requested. It is the Customer’s responsibility to verify all necessary permits, licenses, etc.
13. Customer is responsible for sharing the agreed upon Rental Terms & Conditions with all outside
parties involved with the event including caterers, venues, or event coordinators.
14. Additional charges will apply if:
●
●
●
●
●
●
●
●
●
●

The site is unavailable for delivery or pick up at the agreed time.
Chairs and tables are not stacked and bagged for pick up.
Customer requires a second pickup for missing items to be collected.
Dinnerware is not scraped clean of food.
Special installation of tent is required (decks, asphalt, etc).
Rock drilling for tent installation (if site requires).
Customer requires a service call during the rental period.
Customer requires a specific date or time for the delivery and/or pickup.
Delivery and pickup requires loading and unloading rentals for more than a 30ft distance.
Delivery and pick up location is not ground level (upstairs or down stairs).

15. A 10% non-refundable damage waiver is applied to selected items.
●
●
●
●
●

The damage waiver does not cover missing items, loss, or negligence.
Damage waiver covers broken items by normal use
Damage waiver fee is non-refundable.
Responsibility for items remains with the Customer from delivery until return.
Damage waiver is not applied on tent rentals. Damage to tents (not related to weather
caused harm) after installation is the Customer’s responsibility.

Customer agrees to pay all collection, attorneys and court fees and other expenses involved in the
collection of the charges or enforcement of Rental Company’s rights under this contract.
I have read and agree to the above Terms and Conditions and acknowledge receipt of the same.

___________________________________

__________________________

Client Signature

Date

Page 3

TOWN OF RHINEBECK
RESOLUTION 2026-229
RESOLUTION AUTHORIZING REQUEST TO STATE DEPARTMENT OF
TRANSPORTATION TO CONDUCT SPEED LIMIT AND/OR TRAFFIC CONTROL
STUDY ON STATE ROUTE 308
WHEREAS, the Town Board of the Town of Rhinebeck has received several letters and
emails from residents concerning speeding on New York State Route 308 within the Town of
Rhinebeck; and
WHEREAS, some of those residents have expressed their concerns regarding speeding
on Route 308 to the New York State Department of Transportation and requested that the
Department of Transportation investigate speed limits and/or other traffic control measures on
Route 308; and
WHEREAS, the Department of Transportation has informed those residents that a formal
resolution of the Town Board requesting a speed limit and/or traffic control study is required
before it will undertake such a study; and
WHEREAS, the Town Board believes that the safety of residents living along and driving
on Route 308 is of utmost importance; and
WHEREAS, the Town Board desires to join the residents in calling upon the Department
of Transportation to conduct such speed limit and/or traffic control studies necessary to ensure
the safety of residents and drivers on Route 308.
NOW, THEREFORE, BE IT RESOLVED:
1. That the Town Board hereby requests that the New York State Department of
Transportation study speed limits and/or traffic control measures on State Route 308
within the Town of Rhinebeck so as to ensure the safety of the residents of the Town of
Rhinebeck; and
2. That the Town Board hereby authorizes the Town Supervisor to submit or cause to be
submitted any documents deemed necessary by the New York State Department of
Transportation to initiate and pursue such studies.

TOWN OF RHINEBECK
RESOLUTION 2026-230
AUTHORIZE NEW PHONE SYSTEM
WHEREAS, the existing Town Hall phone system is approximately 10 years old is
starting to malfunction; and
WHEREAS, Spectrum, Inc. is offering a VOIP system; and
WHEREAS, the Spectrum VOIP system includes new hardware (phones) as well as
service included in the monthly payment; and
WHEREAS, the Sepctrum VOIP system is less expensive than the current phone service,
therefore, be it
RESOLVED, that after reviewing references the Supervisor is authorized to sign any
necessary paperwork or contracts with attorney review as deemed necessary to switch the Town
phone service to Spectrum and cancel the existing phone service.

6::'9 SpectrumVolP~

Tech Essentials for the
Modern Business.
Discover the SpectrumVolP Difference
Our Distinctive Offering

About SpectrumVolP

SpectrumVolP provides a seamless suite of communication tools,
including VoIP, business texting , managed IT, and reliable internet.
What sets us apart is our commitment to real support- no chatbots
or offshore call centers. Our 24/ 7 US-based team , located in Plano,
Texas, ensures you always have expert help when you need it. With
innovative technology, reliability, and hands-on service, we're more
than a provider-we're a partner in your success.

Based in Plano, TX,
SpectrumVolP has been at
the forefront of providing
hosted Voice over IP services
since 2007. With a proud
roster of over 200,000 users,
we are committed to
delivering state-of-the-art
business services with
simplicity, transparency, and a
human-first approach to
customer service.

Leading Business Features
Empower your business with advanced features designed for
productivity and efficiency. Our offerings include auto attendants, call
recording , mass texting, and dependable internet, all supported by
robust physical and network security. With integration capabilities
and mobility-focused features , SpectrumVolP keeps your team
connected wherever business takes them.

Simplified Platform & Tech
We 've crafted intuitive tools that streamline your operations while
maintaining exceptional functionality. From effortless onboarding to
automatic updates, our technology is designed to minimize
disruptions and maximize efficiency. Backed by 24/ 7 support,
SpectrumVolP ensures that businesses can rely on accessible and
user-friendly communication and IT services.

Our Commitment to Data Security
At SpectrumVolP, reliability and security are paramount. Our
redundant, mirrored data centers are strategically located throughout
the U.S., providing an impressive 99 .999% uptime for crystal-clear
communication . With compliance standards such as HIPAA and
PCI-DSS, we deliver unmatched protection for your business
information , ensuring peace of mind for every customer.

Unlimited Support

,$

Dedicated
Project Manager

I

On-Demand Help
Documentation

n

24/7 Live
Tech Support

1IJ1

<9j

"
ti\

Unlimited
Virtual Training
Licensed Installation
Professionals
Exclusive Client
Relationship Team

At SpectrumVolP, we take
pride in delivering
cutting-edge technology and
exceptional customer care to
businesses of all sizes . With a
focus on seamless integration
and user-friendly solutions,
our services are designed to
keep your business
connected, secure, and
productive.

.u(i;) StratusPHONE & StratusMOBILE

C..::, Hosted Business Phone Service
•
•
•
•
•

•
•
•
•

Seamless communication , anytime and anywhere
All-inclusive plan including all phone and call center features
Mix and match deskphone or mobile seats
Unlimited calling to the United States, Canada, and Mexico
Intuitive interface with easy setup and usage

r?"'\ StratusTEXTING

(CJ!) StratuslNTERNET

~ Advanced Business Texting

P\. High Speed Connectivity

Simple, easy to use platform
One-to-one, mass, and automated texting
Compliance with industry regulations
Integrates into other systems via Zapier
orAPI

•
•

•
•

Reliable connectivity that can grow with
the business
Dedicated support for uninterrupted service
Optimized for VoIP and other businesscritical applications

StratusSECURE

r:o:1 StratusGUARD

~ Smart Camera Surveillance

~ Powered by Fortinet

~

•

•

High-quality cameras coupled with a userfriendly, robust interface
Al filters footage based on suspicious
behavior and notifies in real time
People counting, heat maps, facial , car,
and license plate recognition

•
•
•

High voice QoS with bandwidth prioritization
Harden business networks against malware,
randsomeware, and botnet attacks
Govern websites that can be accessed on
the network, such as: social media, elicit,
and scam websites

White Glove Onboarding

MEET YOUR PM

INSTALLATION

Join the SpectrumVolP Family

I

THE
LEGAL AID
SOCIETY

i

PEN FED

N:XCR1LL

CREDIT UNION

• "CityVet

Date:

SpectrumVolP~

August 28, 2026

Thank you for the opportunity to earn your business!
We’re excited to be your partner for all of your business needs. Ask your salesperson about advanced business
texting, our business mobile solution, smart cameras, or managed network service!

Customer Details
BILL TO:

CUSTOMER INFORMATION:

Town of Rhinebeck

Joan Winne

80 E. Market Street

(845) 876-3409
[email protected]

Rhinebeck, NY 12572

SALES REPRESENTATIVE:
Maisy Mae Moen
[email protected]

Proposal

TE:RM

,QTY

Vo IP Se1Nloe Pao'kage

60

Vo IP Seat - Exeoutive Grari,dslream 2615
Co'Ulrtesy Phone

ITEM

LIST PRICE

PRICE/UNIIT

SUBTOTAL

1

$20.00

20..00

60

23

$19.95

'458.85

60

3

$20.00

80.00

SUBTOTAL:

$538.85

SALES TAX:

72..00

CAR.RIIER COST RECOVERY FEE:

3.50

FEDERAL UNIVERSAL SERVICE FUND:

. 5.04

E911 FEE:

3 .90

TOTAL MRC:

$623.29

Notes:

Current Phone Provider ___________________
SpectrumVolP will pay customer or carrier up to $___ for early termination fees.

NOTICES

*Customer authorizes SpectrumVolP to call / text you with offers & other information, sometimes using automations.
Consent is not a condition of purchase. Msg & data rates apply. Msg frequency may vary. Text STOP to opt out of future messages or can request assistance by
replying HELP or calling (972) 312-0388. Privacy Policy: https://spectrumvoip.com/privacy-terms/
Terms and Conditions: https://www.spectrumvoip.com/privacy-terms/ #tos

*The SMS / MMS features will incur campaign and usage fees.
*Toll-free numbers are billed per minute at $0.029 per minute and have a 100-minute minimum per month of $2 .90.

This is a proposal, not a binding service agreement.
SpectrumVolP is unaffiliated with Charter / Time Warner/ Spectrum Business.
View our Terms of Service at https://spectrumvoip.com/privacy-terms/
Applicant warrants all credit and financial information submitted to SpectrumVo lP and /or its assignees to be true and accurate and hereby authorizes all banking
institutions and credit reporting agencies to release information via telephone, mail, internet, or facsimile as requested for the purpose of making a credit decision .
The undersigned individuals specifically authorize SpectrumVolP and/or its assigns to obtain personal credit bureau records, for the making, extension , or renewal
of this credit decision or collection of the resulting account. A fax or photocopy of this authorization shall be as valid as the original.

Customer acknowledges and agrees to the information above.
Signature ____________________

Date

Signer's Printed Name ______________

Signer's Title ______________________

Federal Tax ID __________________

Name Listed with Sec of State _______________

TOWN OF RHINEBECK
RESOLUTION 2026-231
AUTHORIZE PURCHASE OF FILE STORAGE SYSTEM FOR ARCHIVED RECORDS
WHEREAS, by Resolution 2026-097 the Board acknowledged the existing records
storage is not adequate and authorized the Records Management Officer with the assistance of
the Records Clerk to apply for a grant from NYS Archives to retrofit space at the Town Transfer
Station suitable for records storage;
WHEREAS, the space at the Transfer Station has been cleaned, painted, secured and
prepared for the necessary shelving storage system; and
WHEREAS, the Town was not awarded the Grant; and
WHEREAS, to maintain integrity of the records the Board has determined it is necessary
to move forward with portions of this project without the Grant; and
WHEREAS, the next stage of this project is a mobile storage shelving system; and
WHEREAS, the Records Clerk has received a quote from Donnegan Systems, Inc for
purchase and installation of a Spacesaver Mobile Storage System for $33,004.42; and
WHEREAS, the Spacesaver Mobile Storage System / Donnegan Systems, Inc. has been
awarded a NYS Contract with Group 20915/ Award number 23295; and
WHEREAS, the General Municipal Law permits municipalities to “piggyback” off NYS
Contracts, and the Town Board finds that “piggybacking” would be the most cost-effective
option; and
WHEREAS, it has been determined the proposed shelving unit can be moved to a new
building/location in the future; and
WHEREAS, by Resolution 2025-275 the Town Board established Capital Project H 125
for a records and maintenance storage building; now therefore be it
RESOLVED; the Town Board authorizes the purchase and installation of the Spacesaver
Mobile Storage System from Donnegan Systems, Inc. and, be it further
RESOLVED, the purchase and installation will be paid from the Capital Project H 125
records maintenance and storage building fund; and be it further
RESOLVED, in Bookkeeper is authorized to make any necessary budget amendments
and/or transfers necessary for this purchase.

Rhinebeck Town Hall Archives Storage
Glenn Underwood
September 02, 2026

Rhinebeck Town Hall - Archives Storage
Town of Rhinebeck, NY - Town Hall

80 E Market Street
Rhinebeck, NY 12572

Thank you very much for this opportunity and your business!

Date:
Proposal:

September 02, 2026
DONN-000647

Presented By:
Office:
Cell:
Fax:
Website:

Glenn Underwood
800-222-6311 ext. 0
508-330-1783
508-393-3974
www.donnegan.com

It is understood that the recommendations herein are intended for consideration
only by your organization and that the detailed operating advantages are obtainable
through the integrated utilization of Donnegan Systems, Inc.‘s products and services.
Under no circumstances should this information be supplied to anyone not authorized
by Donnegan Systems, Inc.

Donnegan Systems, Inc.
170 Bartlett Street
Northborough, MA 01532

* This proposal is valid for 14 days

1

Equipment Summary
Archives Storage - Mobile System
• Spacesaver XpressDek Mobile System. Top of floor system requires no
anchoring into floor. Includes sub-floor, rail and ramp
• Spacesaver Wheelhouse Mobile Carriages
• Spacesaver 4-Post Shelving
• System Footprint - 18′10 3/8″ x 11′
• [1] Fixed run 10′6″L x 16″D x 123 1/8″H - Includes 3 sections 42″L x
16″D x 123 1/8″H with 10 openings
• [1] Mobile carriage 10′6″L x 32″D x 124 1/2″H - Includes 3 sections
42″L x 32″D x 124 1/2″H with 10 openings. Labeled U1 in drawing
• [1] Mobile carriage 10′6″L x 32″D x 124 1/2″H - Includes 3 sections
42″L x 32″D x 124 1/2″H with 10 openings. Includes back panels and
lock. Labeled U1 in drawing
• System design to accommodate up to 450 standard archive boxes
• [3] Additional mobile carriages can be added in the future

2

Investment Profile

Section / Items

Price

Spacesaver XpressDek Mobile System
• As configured in “Equipment” section and attached design drawings
• System design to accommodate up to 450 standard archive boxes
• New York State Contract PC70276 pricing, terms and conditions apply

$20,648.01

Installation
• Spacesaver Product Installation (per drawing in appendix)
• Includes Inside Delivery
• Installation to take place during normal business hours. M-F 7:00 AM 3:00PM
• Prevailing Wage Rate*
• New York State Contract PC70276 pricing, terms and conditions apply
• *Prevailing wage rate is off-contract (New York State Contract)

Freight
• No freight charges per the terms and conditions of New York State
contract Contract

Total Price *State Sales Tax, if applicable, is not included*
Group: 20915
Award: 23295

$12,356.41

$0.00
$33,004.42

Acceptance
Donnegan Systems, Inc. President Donnegan Systems
Donnegan Systems, Inc. Glenn Underwood

Rhinebeck Town Hall - Archives Storage Town of Rhinebeck, NY - Town Hall
Notes:
1. Please circle or fill in the above selections at the time of order placement.
2. Pricing is based on standard finish selections. All custom paint finishes (indicated by bold print or
in the metallic family) have an up-charge.
3. It is the customer’s responsibility to see that the above checklist items have been addressed
before the submittal of the purchase order.
Purchase Orders:
Purchase orders should be made out to the following:
Donnegan Systems, Inc.
170 Bartlett Street
Northborough, MA 01532
Fax #: 508-393-3974
Please include finish selections, ship to address, contact name and phone number on your purchase
order
Installation and Support:
All installation work is performed by insured and factory-trained system installers, ensuring highquality
workmanship and accountability. Donnegan Systems, Inc. will coordinate installation with your
schedule. All labor is based on straight time labor during normal working hours (7 a.m. to 3:30 p.m.).
If overtime is required, additional costs will be incurred.
Terms and Conditions
Enclosed are the standard terms and conditions of Donnegan Systems, Inc. Please note that a nonrefundable down payment of one-half of the contract amount is due within ten calendar days of
contract award.
Leasing Options:
Leasing options are now available. Leasing payment plans eliminate the need to fund the total purchase
price, maintain your company’s capital, and free up valuable bank credit lines. Please let us know if you
want more information about this payment option.

4

Standard Terms and Conditions
The following are the standard terms and conditions of sale for Donnegan Systems, Inc., and will
necessarily be made part of any contract resulting from this proposal.
FIELD VERIFICATION:
In the event that Donnegan Systems cannot take field dimensions before placing the order with the
manufacturer, the customer will incur additional costs if the as-built drawings differ from the original
design drawings.
DELIVERY (Dock, Elevator and Dumpster):
Donnegan Systems, Inc. will notify your designated contact person twenty-four (24) hours prior to
delivery. Dock space and/or elevator availability will be arranged by you and made available at no
cost to Donnegan Systems, Inc. A dumpster for removal of all shipping and packing materials will be
provided at no charge to Donnegan Systems, Inc. the dumpster must be conveniently located and easily
accessible at all times during the installation of the equipment.
STORAGE:
If, for any reason, you are not ready to receive the materials and storage is required, storage and
handling fees will be added to your invoice.
SPACE REQUIREMENTS:
The space shall be ready for installation and free and clear of all obstructions. If it is not and there is
a resulting delay, then the additional person-hours will be billed. The space shall be adequately lit. If
additional lighting is required to perform the work safely, the additional cost will be invoiced. It is your
responsibility to be certain the space is suitable for the installation of this equipment, i.e., adequate fire
protection, clearances, and floor load capacity.
FIRE CODE:
It is the customer’s responsibility to verify that the shelving system height is verified on-site prior to
placing the purchase order to ensure that proper clearance is maintained.

FREIGHT:
Due to volatility in freight charges, the shipping cost provided on this quote is an ESTIMATE only.
Freight costs and the number of truckloads may change. The actual freight cost will be charged at the
time of shipment OR on the final invoice. This estimate assumes the product ships in an enclosed van.
The freight estimate does NOT include flatbed truck, special equipment, special skidding, or packaging
unless the customer specifies at the time of the quote request. Additional charges such as detention
fees, re-consignment, refusal/re-delivery, and other unforeseen carrier charges will be added to final
freight billing. Shipping and delivery dates are approximate and are not a guarantee of shipment or
delivery on any particular date. Time shall not be of the essence of the contract. Seller shall not be liable
for delays in or failures of delivery due to strikes or labor troubles, supplier’s delays, accidents, fire,
flood, acts of God, action by a governmental authority, changes requested by Buyer, or other causes
beyond its reasonable control. Suppose the shipment is delayed at the request of the Buyer. In that case,
the Buyer shall make payment as though shipment had been made as specified and for any expenses
incurred by Seller due to Buyer’s request in delaying shipment; and the material shall be stored at the
Buyer’s risk and subject to reasonable storage charges.
INSTALLATION:
Installation is in addition to the price of the materials. Labor is planned as straight time unless otherwise
noted. Overtime occurring not at Donnegan Systems, Inc.‘s discretion will be added to your invoice.
TAXES:
All applicable sales taxes, as required by law, will be billed.
PAYMENT:
This system has been specially designed and will be specially manufactured for your unique require­
ments. A non-refundable down payment of 50% of the contract amount is due with order, 25% upon
shipment from the manufacturer, and the balance 30 days after acceptance. One and one-half (1 1/2)
percent interest per month will be charged on any unpaid balance after thirty (30) days. A hold-back
of reasonable value is allowed if the installation is not totally complete upon final invoicing without
incurring interest charges.
WARRANTY:
The system is warranted against defects in materials in accordance with the given manufacturer’s
warranty.
INSURANCE CERTIFICATES, PERMITS AND FEES
We reserve the right to pass on any additional costs to obtain insurance certificates, building permits,
or miscellaneous fees that have not been previously identified and/or specified in our proposal but are
required to complete the project.
CHANGE ORDERS AND OR CANCELLATION:
If, for any reason, you cancel the order, any cancellation, restocking, and handling charges will be in­
voiced. Change orders requested after receiving your purchase order may also incur additional charges.

5

Conditions of Contract
1. It is agreed by the purchaser that this contract, when accepted by the seller, is not subject to
cancellation or to any verbal agreement or condition not stipulated in writing on it, and that
2. Title to the goods described on the fact hereof shall not pass until the purchase price is paid in
full. The purchaser hereby grants a security interest in said goods to secure payment and
performance to the seller. It is mutually agreed that the billing of such goods is for convenience
only; and does not carry the title with it, and that
3. In case of default of payment, or in case of removal of said goods or any part thereof without the
consent of the seller, or in the event the purchaser shall mortgage or part with the possession of
the said property, voluntarily or involuntarily, without the consent of the seller, the latter shall
have the right to resume immediate possession of same wherever it may be found, and remove it
with or without process of law, and may declare this agreement terminated and may retain all
money paid hereunder as liquidated damages and rental for said goods. In the event a claim is
placed in an attorney’s hands for collection or in the event of litigation, a reasonable attorney’s
fee and cost shall be added to it, and that
4. In the event that the sale or use of the merchandise herein is subject to any Federal, State,
Municipal, or other tax, now or hereafter enacted, the amount of any such tax shall be added to
the purchase or rental price.
5. The seller shall not be liable for any delay in shipment or for failure to deliver the goods covered
hereunder because of fire, strikes, war, or other emergencies, whether national or state, or due to
controls, laws, or regulations issued by any Nation or State, or any political subdivision thereof,
or other causes beyond its control. IN NO EVENT SHALL THE SELLER BE LIABLE FOR
INDIRECT OR CONSEQUENTIAL DAMAGES SUCH AS BUT NOT LIMITED TO LOSS OF
ANTICIPATED PROFITS OR OTHER ECONOMIC LOSS IN CONNECTION WITH OR
ARISING OUT OF THE EXISTENCE, FURNISHING, FAILURE TO FURNISH,
FUNCTIONING, OR CUSTOMER’S USE OF THE GOODS.
6. All claims for shortage must be made within five (5) days from receipt of goods.

7. Any Equipment sold hereunder is warranted to be in satisfactory operating condition when
delivered. Should any part prove defective in material or workmanship during the warranty
period, replacement of same will be made without charge. Buyer shall permit full and free access
to perform these services when equipment is not portable; otherwise, Buyer shall return
equipment for service at its expense. This warranty does not include replacing parts due to
misuse, neglect, damage, burned-out motors, or fuses.
THE FOREGOING WARRANTY AND LIMITATIONS ARE EXCLUSIVE REMEDIES AND
ARE IN LIEU OF ALL OTHER WARRANTIES EXPRESS OR IMPLIED, INCLUDING BUT NOT
LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
8. To the extent any other written agreement between the parties specifically covering the sale of
equipment goods is inconsistent, and such other written agreement shall take precedence over
these standard conditions.
9. This contract is subject to our credit department approval. This quotation is made for immediate
acceptance and is subject to change without notice. If based on specially printed forms, it
presupposes your acceptance of overruns or underruns not exceeding 10% of the quantity
ordered.
10. Deliveries are subject to delays from fires, strikes, and other causes beyond our control. We
reserve the right to correct clerical errors.
11. This contract shall be construed in accordance with the Laws of the Commonwealth of
Massachusetts.
12. Payment terms are 50% with the order, 25% upon shipment from the manufacturer, and the
balance 30 days after acceptance.
13. Under any resulting contract, Donnegan Systems, Inc. will retain a security interest and retain all
rights as a secured creditor under the Uniform Commercial Code until all checks have been
cleared and payment in full has been received. In the event of default, the customer shall pay all
collection expenses, including attorney fees

Accepted:

By:

Date:
Authorized Signature

Title:

Color

Tag

RE9

RE9

Future

I
I
I

3000

3000

32"

3000

---------------------------------------~!
U1
U1
U1

3000

3000

3000

U1

3000

U1

3000

U2

3000

U2

U2's - Have back stops as
shown with the X. Back stops
require single faced shelving,
therefore no dotted line

U1

U3

U3

U1's - No center stops on any of
the shelves. Dotted line for
representation of double-faced
shelving

RE9

RE9

U1

3000

Hub Lock

3000

U3

U1

3000

U1

U1

3000

3000
3000
3000
3000

32"

U2

3000

32"
32"

U1

32"

U1

16"

18' -10-3/8"

46"

Entire floor, ramp and
rail included in Phase 1

42"

42"

42"

SYSTEM INCLUDES:
- Full deck, ramp and rail
- (1) Row of U'3
- (1) Row of U1's
- (1) Row of U2's (with back panels and
lock)
- (3) ADDITONAL MOBILE
CARRIAGES CAN BE ADDED IN THE
FUTURE
- Freight, inside delivery and installation
- Sub-floor to be painted

r-------------------------------------------------------------------------I

1
I
I

I
I

I

I

Floor Plan
PROJECT NAME:

_,

~
DONNEGAN SYSTEMS, INC.

REVISION LEVEL:

1

Rhinebeck NY, Town Of
SALESPERSON:

DRAWN BY:
SSC CURRENT PRODUCT LEAD TIME:

DATE PRINTED:

10 Weeks
LEAD TIME SUBJECT TO CHANGE

Copyright © 2025 Donnegan Systems, Inc.

V. Sawyer
9/1/2026

Scale3/8" = 1'
APPROVAL:
This Drawing Approved
By:

Date:

MOBILE - TRADITIONAL SHELVING
42" W x 32" D x 121" H

MOBILE - TRADITIONAL SHELVING
42" W x 32" D x 121" H

MOBILE - TRADITIONAL SHELVING
42" W x 16" D x 121" H

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

12"

-

1:-i::

~I~

11-1/4"

~

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

12"

11-1/4"

CLEAR OPENING

12"

121-1/4"

11-1/4"

123-1/8"

12"

CLEAR OPENING

11-1/4"

121-1/4"

12"

124-1/2"

11-1/4"

CLEAR OPENING

121-1/4"

124-1/2"

f
12"

J

©

42"
U1

41-7/8"
U2

42"
U3

Elevation Plan
PROJECT NAME:

REVISION LEVEL:

1

Rhinebeck NY, Town Of

DRAWN BY:

DONNEGAN SYSTEMS, INC. 1
-----------.---------------------1
SALESPERSON:
SSC CURRENT PRODUCT LEAD TIME:

DATE PRINTED:

10 Weeks
LEAD TIME SUBJECT TO CHANGE

Copyright © 2025 Donnegan Systems, Inc.

V. Sawyer
9/1/2026

Scale3/8" = 1'
APPROVAL:
This Drawing Approved
By:

Date:

BE MOBILE

GO MODULAR
True modularity, ground-breaking durability and
low-install impact in cost and site disturbance make
the new XpressDEK™ Rail System the ideal option
for the WHEELHOUSE Mobile Storage System.

BENEFITS
Now you can adjust, update and adapt to
changing mobile storage requirements.

Portability

The ideal mobile storage solutions would adapt perfectly to today’s
needs, while offering the flexibility to cost-effectively transform
to future requirements. The new XpressDEK™ rail system brings

Floor Decking Integration

flexibility closer to that Ideal. The XpressDEK system is a truly

Strength & Expandability

modular floor system that provides you with the strength and
flexibility of a traditional anchored rail system.
The XpressDEK modular floor is compatible with Spacesaver’s
Wheelhouse High Density mobile systems. The XpressDEK system

Interlocking Rail Design

adds flexibility and it creates opportunities for your ever changing

Finished Look

storage requirements.
Key Features –
Low Profile

Relocatable

Scalable

Leveled

Unanchored

Non-intrusive install

Multiple Finish and Ramp Options

Low installation time

rl

...

Spacesaver·

S t o r a g e

S o l v e d®

Corporation is a division of
.
800.492.3434 | www.spacesaver.com | [email protected]
KI and Spacesaver are registered trademarks of Krueger International, Inc.
© 2011 KI and Spacesaver Corporation. All Rights Reserved. SC-1106 SSC/SSC 02/11

Wheelhouse

S t o r a g e

It fits right in.

S o l v e d®

HIGH-DENSITY MOBILE STORAGE SYSTEM

®

Mobile

-

E

bu i lt u p o n a

powerful idea

.••
..
..•
..••
.••
..
.••
..
Starting from the ...••
wheel housing up ...••
.•
..............................................................................
..
.
••
••
•

..
..
..
.
••
••

Interchangeable
Components
Interlocking, interchangeable
components come together weldfree, so the system ships smaller,
assembles more simply, and
reconfigures and expands easily
to accommodate future changes.

The Wheelhouse system is built on an innovative notion: Engineer a welded
wheel housing around compact 3-inch wheels that is designed to directly
interlock with the shelving assembly. That lets you create a rigid chassis
that rides lower, weighs less, and stores more in a lower profile.

TOWN OF RHINEBECK
RESOLUTION 2026-232
APPROVE DISPOSAL AND DESTRUCTION OF MUNICIPAL RECORDS
WHEREAS, as part of the ongoing effort to review, catalog and purge for disposal
certain documents pursuant to New York State archival rules as per LGS-1; and
WHEREAS, the list of documents attached in 20 boxes has been identified as no longer
necessary for retention and therefore ready for destruction; now, therefore, be it
RESOLVED, that destruction of the documents pursuant to New York State law is
approved.

Town of Rhinebeck Disposal Record
scenic Hudson program; Millbrook flyer; a reader in visual quality pamphlet; scenic Hudson
conference 1984; land development services group; pamphlet Raymond, parish, pine and
Weiner; 1980 a fresh look at the NY Coastline booklet; 1980 Coastal environmental
management; newsletters New York State Association of Conservation Commissions 1994 7
copies winter 1994;1994 Conference on the environment 1994;Hazardous waste site
remedial plan brochure 1994;DEC Remedial action report 1994; volunteer monitor

•

newsletter spring 1994; volunteer monitor newsletter spring 1994; waterfront revitalization
copy; town of Hyde Park local waterfront revitalization program; Town of Hyde Park draft
Local waterfront revitalization program; guidelines and environmental impact statement for
Local Coastal management program NYSDEC; 1981 letter and information on the Rhinebeck
Country school, Foxhollow RD; coastal energy impact program draft DC Dept. of planning
1980; educational materials catalog, NYS sea grant extension program; coastal process of
the lower Hudson river conference proceedings 3-1984; guide and techn ical series to the

371 clerk

planning and zoning laws of NYS; proposed zoning changes 1980; consulting services

1980-

Raymond, Parish, Pine and Weber

1994 10 years

town

2004

town insurance 1979-1985; 1981 job description; outdated highway off roads program; 1981
1986 stone material list; 1981 request for used DC highway department equipment;

•

Governmental affairs review 1980-1985; 2 copies Engineer's report the Gardens 10-161987; Phase A 1987; 10 copies of the Gardens Subdivision plat lot #4 6-3-1988; Copy of
Environmental assessment form for the Gardens at Rhinebeck Model Units May 1987; 8
copies of Full Environmental assessment form resubdivision lot 4 Weingarten subdivision
F.M.; Jamesway correspondence; Village of Rhinebeck legal notice 1979; letter of credit

expiring 1989- Rhinebeck Estates, Rhinebeck Meadows, Tennis group subdivision,

415 clerk

Zipfeldburg subdivision; State of New York 1972 local planning guide series; old slide

1979-

presentation outline

85

10YEARS

town

1995

proposed Pare Li be rte project 1987; old planning board forms; forest resource management
letter 1989; old fire dept. referrals 1988; planning board fees 1986; Dutchess planning

•

newsletter 1979 vol 1 #1; 1991 soil and water erosion; Dutchess county planning federation
1992;planning consultants 1984;cooperative extension service 1983; 1991 SEQR handbook
; SEQR forms; Environmental Assessment forms; model local law draft 1977; Environmental
Assessment form1977; Handbook for local government 1976; SEQR negative declaration
fo rm s; Rhinebeck public opinion surveys; prospective Sawkill Industrial park; scenic roads
draft 1987; SEQR account payable 1984;1988 purchase orders- planning board; scenic
Hudson letter- landowner protection act 2-14-1990; 7 copies blank public opinion survey;

423 clerk/ planning professional consultants 1991; public hearing bills 1988

19791991 10 yea rs

town

2001

County letter regarding mail in ballots for Castelpoint Recreation site 1995; Community
development application kit 1986; TMP pavilion plans A-004.00, A-002.00, A-001 duplicate
copies; sketch plan minor subdivision and lot alteration Rhineson partners 8-9-2009;
Rhinebeck Medical Office building March 14 2011; 2 copies Rhinebeck Medical Office
building March 14 2011 revised April 25, 2011; 2 copies Rhinebeck Medical Office building

•

March 14 2011 revised May 16, 2011; copy Rhinebeck Medical Office building March 14
2011 revised May 6, 2011; copy Rhinebeck Medical Office building stormwater management
plan submitted March 14, 2011 revised April 25, 2011; CSI Proposed commercial
development-duplicate location map of proposed commercial development Dec. 2010;
duplicate proposed building plans architect drawings A-13-2008; duplicate site plan sp-1;
duplicate grading, drainage and utility plan Proposed commercial building GU-110-2008;
duplicate location map duplicate architectural drawings; duplicate grading, grading, utility

1986-

428 clerk/ planning plan CSI building; duplicate site plan proposed commercial building

2011 10 years

town

2021

433 clerk/ planning The Awakened Heart Center Carmel Drive Rhinebeck withdrawn project files Oct. 2011
434 bookkeeping tax collector deposit slips Jan 30-Feb. 26, 2003

2011 ten years

town

2011

2003 10 years

town

2013

--

•

planning board notes- handouts to members 1991; Morgan Hollow subdivision 1988; Lake
Placid annual planning institute 1990 registration ; inner dept. misc. memos; NY Planning
federation Conference 1992; legal notices 1994 (6 year retention); duplicate copies
Dremann letters; proposed sign law 1974; and applicaiton for wetlands permit applications
for: review and approval major subd ivision preliminary plat; application for review and
approval minor subdivision plat; application for site plan review and approval; application for
special use permit; blank appendix A site resource analysis assessment; blanee schedule
2013; blank sign and driveway permit; blank escrow forms; 2016 blank application and
certification forms; planning board meeting schedule; lank agricultural data statement;
blank special use permit; blank wetland permit; blank EAF form; 2 copies CD Duffy
residence planning board submittals; 6 copies CD Duffy project application documents to

436 planning
440 bookkeeping

town of Rhinebeck>

1974- 10years

town

1984

tax collector deposit slips Feb. 27 to June 3, 2003

2003 10 years

town

2013

:wu::1-

441 clerk

box of VHS's cassettes- town board and planning board

2009 10YEARS

2019

5 duplicate copies Issued for site plan approval T11of 12 ;duplicate copy 3 copies
Mezzomo/Natalicchio residence 6School of landscape architecture -3-16; duplicate copy
Mezzomo/Natalicchio residence D-100; Mezzomo/Natalicchio residence file; application for
site plan approval; duplicate copy Kirchhoff Properties Proposed subdivision and Bank site
plan on Proposed lot 2; subdivision and bank pad site lot 2 site plan T1 (1-6) plan;
environmental preference and landscape management 1983; School of Landscape
architecture 1983; Draft for discussion Development permit guide 1983; The SEQ RA
handbook 1984; State Environmental quality review 1978; NYS Comprehensive recreation
plan 1983; Protecting open space; control of land subdivision; Secretary of the interiors
Standards for rehabilitation 1983; Visual quality and the costal zone 1975; Urban planning
assistance program for municipalities under 25,000, a program for planning financed by US
Housing-Local agency-NYS Dept. of commerce; 1960; Duplicate copy Community planning
the general community plan 1957; 2004 Dutchess County Board of Elections summary

444 clerk/ planning voter master call list-Election places, election inspectors; extra copies 1981 ZBA minutes;

20062016 10 years

town

2026

••
-

stormwater literature; storage tank removal forms; Zoning office memos to Town Board
2007, 2011; copies of Workers Comp law; Blank Fire inspection report; NYS Assessors
association conference 2014; Kenneth Brosman subdivision plan Violet Hill Rd. 1976 2
copies; 1997 assessment grievance roll; copy of 2000 adopted budget; old outdated

2007-

448 clerk/zoning

unreadable or duplicate maps;

2011 10 years

town

2021

453 bookkeeping
454 bookkeeping

Daily work deposit slips batch 655 through 744 2006

2006 l0years

town

2016

Daily work deposit slips batch 574through 609 2005

2005 10 years

town

2015

455 bookkeeping
461 bookkeeping
462 bookkeeping
463 bookkeeping

Daily work tax deposit slips batch 138 through 163 year 1999

1999 10 years

town

2015

Daily work tax deposit slips batch 491 through 52 ' year 2004

2004 10 years

town

2014

1998 daily tax receipts Feb

1998 10 years

town

2008

daily tax deposit receipts 2/1998- 6/1998

1998 10 years

town

2008

2010 Shelley)

town

2020

2006-2010;assessor's petitions 2013-2019; Villa Taxable status .Green 2007 assessor's tax 1983cert; Amtrak 1983-2017; agreement for the expenditure of highway monies 2016;
2019 6years

town

2025

town

2021

10 years
2007- (check with

464

bookkeeping

maintenance purchase orders 2007-2010

assessor's tax certs 2011-2017; assessor's review board 2001-2005; ;assessor's petitions

504
clerk

Annual local highway mileage for the town 2011; Assessors Petitions
2001/2002,2009,2010,2008,2007,2014,2015; tax certs 2014; procedures for actions

507

against town from town attorney 1990;road salt contract 2010; 2004-5,,2009 highway
correspondence; agreement to spend highway monies 2009; 2002 highway agreement;
clerk

highway union agreement 2012;

19902015 6years

2026 shredded to date 5/28/2026 34+today's 18=52
Destruction
authorized by
Records
Management
Officer
Joan Winne

date

-•
--•
•

Witnessed by
Patricia Coon

date

ProShred

date

Destruction
Certified by

TOWN OF RHINEBECK
RESOLUTION 2026-233
DISPOSAL OF CASKET LOWERING DEVICE

WHEREAS, as per Resolution 2025-074 the Cemetery purchased a new casket lowering
device to replace the broken equipment; and
WHEREAS, the Cemetery Administrator now recommends disposing of the old device;
now, therefore, be it
RESOLVED, the Town Board Approves the disposal of the old casket lowering device.

TOWN OF RHINEBECK
RESOLUTION 2026-234
AUTHORIZE UNDERSTORY GRANT PROPOSAL

WHEREAS the town of Rhinebeck owns and operates a Natural Burial Ground; and
WHEREAS the town of Rhinebeck has made an ongoing commitment to best practices
therein; and
WHEREAS the Natural Burial Ground is certified by the Green Burial Council at the 2nd
Tier, with a commitment to conservation, preservation and restoration of land; and
WHEREAS Friends of Rhinebeck Cemetery, Inc. supports the Town of Rhinebeck in
conservation, restoration and preservation efforts; and
WHEREAS The Understory (formerly Partners for Climate Action Hudson Valley) has a
new round of grants focused on ecological restoration that contribute to the long-term health of
our landscapes; and
WHEREAS the grant request will be between $25,000 and $35,000; now, therefore, be it
RESOLVED, the Town Board authorizes Friends of Rhinebeck Cemetery, Inc. to apply
for this grant focused on forest restoration and fostering connections between the Natural Burial
Ground and the larger Hudson Valley, due November 18, 2026.

TOWN OF RHINEBECK
RESOLUTION 2026-235
SET PUBLIC HEARING FOR RHINEBECK VILLAGE FIRE CONTRACT
WHEREAS, pursuant to §184 of the Town Law the Rhinebeck Town Board must hold a
public hearing on the proposed 2027 Fire Protection Contract with the Village of Rhinebeck;
now, therefore, be it
RESOLVED, that the public hearing for the aforementioned 2027 fire protection
contracts shall be held on October 13, 2026 at 6:00 pm at the Rhinebeck Town Hall, 80 East
Market Street, and the Town Clerk is directed to provide proper legal notice of the same.

FIRE PROTECTION and AMBULANCE SERVICES AGREEMENT
THIS AGREEMENT, made the __ day of _____________, 2026, by and between the Village of
Rhinebeck, an incorporated village in the Town of Rhinebeck (hereinafter “Village”), and the
Town of Rhinebeck, a municipal corporation situated in the County of Dutchess, State of New
York (hereinafter “Town”).
WITNESSETH:
WHEREAS, there has been duly established in the Town of Rhinebeck, County of Dutchess, State
of New York, a fire protection district which incorporates all of that portion of the Town of
Rhinebeck which lies outside of the Village of Rhinebeck, Hillside Fire District, and the Rhinecliff
Fire District (hereinafter “Fire Protection District”);
WHEREAS, there are residents and property requiring fire protection in the Fire Protection
District; and
WHEREAS, there are residents and property requiring emergency medical services (EMS) in the
Fire Protection District; and
WHEREAS, such fire protection is vital and necessary to the health and welfare of the inhabitants
of the Fire Protection District; and
WHEREAS, the Town is authorized to contract for fire protection and EMS for the Fire Protection
District pursuant to Town Law § 184 and all taxes raised under this Agreement shall be charged
upon the taxpayers within the Fire Protection District pursuant to Town Law §§ 184 and 184-a;
WHEREAS, the Village maintains adequate and suitable apparatus, equipment and training for
the furnishing of fire protection and EMS within such Fire Protection District; and
WHEREAS, the Town agrees that the Village shall provide fire protection and EMS in the Fire
Protection District, except for a small portion of territory for which a separate contract has been
entered into with the Hillside Fire District;
WHEREAS, a public hearing has been held upon this Agreement as required by Town Law § 184
on the __ day of _______________, 2026;
NOW, THEREFORE, in consideration of the mutual covenants and conditions herein contained,
the parties hereto mutually agree as follows:
1. PROVISION OF FIRE PROTECTION SERVICES
Village will provide Town with fire protection and services capable of responding to fire related
Page 1 of 6

emergencies on an on-going basis within the Fire Protection District. Fire protection services shall
include responding to structure fires, wild land and brush fires, fire alarms and carbon monoxide
alarms, vehicle and pedestrian accidents and rescue calls, hazardous materials calls and spills (at
an operations level), urban and rural search and rescue assistance, traffic control at accidents,
downed wire calls, gas and other odor calls, and non-emergency assists of homeowners, and fire
prevention activities. Fire protection shall not include inspections of buildings and properties in
the Fire Protection District.
These Fire Protection services shall not include providing primary fire protection for any area
contracted by the Town with the Hillside or Rhinecliff Fire Districts.
2. PROVISION OF EMERGENCY MEDICAL SERVICES
A. Village will provide the Fire Protection District with life support and as needed arrange
for advance life support EMS services, which complies with the regulations of the New
York State Department of Health, Bureau of Emergency Medical Services to serve the
emergency medical needs of those persons within the boundaries of the Fire Protection
District. Services to be provided include Basic Life Support, transport and treatment and
arranging for or providing Advanced Life Support Treatment.
B. Coverage shall be provided on a seven day per week, twenty-four-hour basis. The
provision of equipment, services and transportation are limited to the extent reasonable
and possible based upon Village’s available resources and personnel.
C. Town hereby designates Village as the exclusive primary provider of transporting
ambulance services in its portion of the Fire Protection District.
3. AVAILABILITY OF SERVICE
Town recognizes that in some or all cases, only basic life support may be available or apparently
necessary based upon the information available. Town also recognizes that on some occasions no
ambulance may not be available due to Village’s lack of vehicles and/or personnel to respond to
all emergencies for which it contracts to provide services in the Fire Protection District. Liability
for failure to provide service shall be governed by Paragraphs 6 and 7 of this Agreement.
4. TERM
The term of this Agreement shall be one (1) year, commencing on the 1st day of January, 2027 and
shall continue until the 31st day of December, 2027.
5. COMPENSATION and ARRANGEMENTS
Page 2 of 6

A. Village shall remain liable for benefits payable under the Volunteer Firefighters’ Benefit
Law (VFBL) as required by Section 30 of the VFBL.
B. Village recognizes that as the authority having jurisdiction over the Fire Department, that
the Village is liable for the acts and omissions of its Fire Department in the performance
of its duties and has adequately insured therefore.
C. Town shall pay to the Village $315,000 by March 15, 2027. Late payments shall accrue
interest at five (5%) percent per annum, or $500 per day, whichever is greater. The payment
will support the Village Fire Department operating budget and debt service in the amount
of $290,000 and the capital budget in the amount of $25,000.
D. No money paid by the Town under this Agreement may be expended for any purpose other
than Village Fire Department operating expenses, debt service, or capital expenditures. The
parties expressly understand and agree that the Village shall reimburse the Town any
portion of the aforementioned payment expended for a purpose or purposes other than
Village Fire Department operating expenses or capital expenditures. The Town shall be
entitled to inspect the Village Fire Department actual operating expenses and capital
expenditures on a quarterly basis and during any subsequent negotiations regarding the
Village’s provision of Fire or EMS service.
E. All monies charged hereunder shall be a charge upon the taxable property located in the
territories covered by this Agreement.
6. HOLD HARMLESS
Town recognizes that Village is staffed by volunteers and that the Village can only make
reasonable efforts to recruit and retain volunteers. Town agrees to hold Village harmless for the
Village’s failure to provide sufficient manpower at any single incident, though nothing in this
section is designed to impair the Town’s right to indemnification by the Village.
7. INSURANCE
Village shall at all times during the period of this Agreement maintain and keep in force a public
liability insurance policy for injury to persons and property, including wrongful death, with a
combined single limit of at least $1,000.000.00 representing both property damage and bodily
injury coverage, with said policy of insurance naming the Town of Rhinebeck as an additional
insured on a primary and non-contributory basis, but such insurance is limited to the insuring
the operation of the above referenced vehicles.
Village will provide the Town of Rhinebeck with certificates of insurance evidencing the
aforementioned coverages as may be requested by the Town of Rhinebeck. Village shall name
the Town as an additional insured in Village’s insurance policy. Village shall ensure that the
Page 3 of 6

Town receives notice of any terminations or suspensions of such insurance or change of
insurance carriers.
Village agrees to defend, indemnify and hold harmless the Town of Rhinebeck from any and all
claims, liability, causes of action and damages, losses or expenses arising out of operations of,
and services performed by the Village under this Agreement.
8. GROUNDS FOR TERMINATION AND AMENDMENT
Village may terminate this Agreement upon the Town’s failure to deliver the monies due Village
under this Agreement by the date due, so long as Village provides thirty (30) days written notice
to the Town of the date it will cease providing services. If the Town remits such funds to the
Village during this thirty-day notice period, Village may not terminate its services.
Town may terminate this Agreement after the substantial failure of the Village to provide fire
protection on a routine basis.
Should the Village be required to either hire paid staff, add retirement options or implement a new
accounting structure for it fire apparatus in order to provide fire/EMS protection to the Town,
Town and Village may renegotiate the pricing portion of this agreement.
Should the Village Mayor report in writing to the Town Supervisor that a fire district under
separate contract or agreement with the Town for fire or EMS protection is not adequately covering
the territory contracted to it, resulting in an increased response burden on the Village Fire
Department, the Village and Town agree to discuss an amendment to this Agreement addressing
fire coverage responsibilities within thirty (30) days of such report.
9. DEPARTMENT’S INVOLVEMENT IN CERTAIN TOWN MATTERS
The Town shall ensure that any new construction or project requiring review under the State
Environmental Quality Review Act (SEQR) shall be presented to the fire department for its
opinion, and specifically whether the fire department has the necessary equipment to protect any
new or remodeled development or property.
10. NOTICES
All notices, requests, demands and other communications required or permitted to be given
hereunder shall be in writing, and shall be deemed duly given if delivered by hand or mailed by
registered or certified mail, return receipt requested, to the parties at the following address:
Village of Rhinebeck
76 East Market Street
Rhinebeck, NY 12572

Town of Rhinebeck
80 East Market Street,
Rhinebeck, NY 12572
Page 4 of 6

11. SAVINGS CLAUSE
If any provision of this Agreement is determined to be legally invalid, inoperative or
unenforceable, only that particular provision shall be affected, such determination shall have no
effect whatsoever on any other provision of this Agreement, and all other provisions shall remain
in full force and effect. Should the law be amended such that any term of this Agreement shall
be rendered null and void or unenforceable, or should the law require a provision in this Agreement
that is not presently recited, such agreement shall be deemed amended as of the effective date of
the amendment to the law.
12. WAIVER
No delay or failure to exercise any remedy or right occurring upon any default shall be construed
as a waiver of such remedy or right, or acquiescence in such default, nor shall it effect any
subsequent default of the same or a different nature. All rights and remedies herein conferred
shall be in addition to and not exclusive of any and all other rights or remedies now or hereafter
existing at law or in equity.
13. HEADINGS
All headings and captions in this Agreement are for convenience only. They shall not be deemed
part of this Agreement and shall in no way define, limit, extend or describe the scope or intent of
any provisions hereof.
14. FURTHER ASSURANCES
The parties shall execute and deliver all documents, provide all information and take or forbear
from all such action as may be necessary or appropriate to achieve the purposes set forth in this
Agreement.
15. BINDING EFFECT
This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their
respective heirs, executor, administrators, successors and assigns. The public shall not be deemed
a third-party beneficiary of this Agreement.
16. COUNTERPARTS
This Agreement may be executed in counterparts and each such counterpart, when taken together,
shall constitute a single and binding Agreement.
17. GOVERNING LAW
Page 5 of 6

This Agreement shall be governed by and construed in accordance with the laws of the State of
New York. The County of Dutchess in the State of New York is hereby designated as the place of
trial for any action or proceeding arising from or in any way connected to this Agreement.
18. NO ASSIGNMENT
Neither Party may assign, transfer, convey or otherwise dispose of this Agreement without the
written consent of the other party.
19. ENTIRE AGREEMENT
This Agreement is the entire agreement among the parties and shall not be changed, except by a
writing signed by the party to be charged. This Agreement shall supersede all prior agreements
between the parties. In the event that this Agreement expires before the next Agreement can be
negotiated, the Agreement shall continue in full force and effect on a monthly basis, with an
increase in contract price paid monthly plus an additional three (3%) percent of the prior year’s
contract fee.
IN WITNESS WHEREOF, the parties hereto have set their respective hands and seals as of the
day and year first above written.
Village of Rhinebeck

Town of Rhinebeck

By: ___________________________
, Mayor

By: ____________________________
, Supervisor

Date: ____________ , 2026

Date: _______________, 2026

Page 6 of 6

TOWN OF RHINEBECK
RESOLUTION 2026-236
INVOICE TOWN OF RED HOOK FOR DOG CONTROL VEHICLE
WHEREAS, in February 2026 the Town of Rhinebeck purchased a pick up truck from
the Highway Department for the Dog Control Officer to use; and
WHEREAS, the Dog Control Officer also serves the Town of Red Hook; and
WHEREAS, the Dog Control Officer uses the Town of Rhinebeck truck in her capacity
as Dog Control Officer while carrying out her duties in the Town of Red Hook; now; therefore
be it
RESOLVED, that the Town of Rhinebeck will invoice the Town of Red Hook $250.00
per month/$3000.00 per year, retroactively to February 2026, for the use of the Town of
Rhinebeck Truck and, be it further
RESOLVED, the Dog Control Officer is instructed to invoice the Town of Red Hook for
the shared use of the Town of Rhinebeck truck.

TOWN OF RHINEBECK
RESOLUTION 2026-237
APPROVING RESOLUTION OF LITIGATION
CECNY LEGAL PROCEEDINGS
WHEREAS, the Town Board of the Town of Rhinebeck has before it a proposed stipulation
resolving litigation between the Town of Rhinebeck and CECNY Land Holdings, LLC, and
WHEREAS, all litigation between the parties will be resolved without any cost to the Town of
Rhinebeck pursuant to the proposed stipulation, and
WHEREAS, the Town Board finds the terms of the stipulation acceptable and wishes to resolve
the litigation between the Town of Rhinebeck and CECNY, and
WHERAS, in order to settle the litigation, the Town Board must approve the proposed
stipulation and authorize counsel to execute same.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. That the Town Board hereby approves the annexed proposed stipulation, and
2. That the Town Board authorizes Michale Barfield of Drake Loeb PLLC to execute the
proposed stipulation and any other such document necessary to effectuate the settlement.

TOWN OF RHINEBECK
RESOLUTION 2026-238
SCHEDULE SPECIAL TOWN BOARD MEETING
TO RECEIVE TENTATIVE BUDGET

WHEREAS, the Town Board requires a Special Board Meeting to be held to receive the
Tentative Budget; and
WHEREAS, the Special Town Board Meeting will be scheduled for October 5, 2026 at
1:30 pm at Town Hall; now, therefore, be it
RESOLVED, the Special Town Board Meeting is scheduled.

TOWN OF RHINEBECK
RESOLUTION 2026-239
PRELIMINARY ABSTRACT 9, V1174 – V1326, 84 Checks for $384,422.69
WHEREAS, the Business Office has submitted the attached Preliminary Abstract 9,
V1174 - V1326, 84 Checks for $384,422.69
General Fund (A or 000)
Part-Town Fund (B or 001)
Highway General (DA or 002)
Highway Part-Town Fund (DB or 003)
Escrow Fund (TA or 010)
Special Light (020)
Foreign Fire (010)

$
$
$
$
$
$
$

131,532.32
176,004.92
1,606.38
50,668.71
24,361.75
248.61
-0-

; and
WHEREAS, the Town Board has reviewed the vouchers listed in the attached abstract of
vouchers and finds the vouchers appropriate for payment; now, therefore, be it
RESOLVED, that the vouchers listed in the attached Preliminary ABSTRACT 9, V1174
– V1326, 84 Checks for $384,422.69 are approved for payment.

TOWN OF RHINEBECK
RESOLUTION 2026-240
CAPITAL PROJECT ABSTRACT
WHEREAS, the Town Bookkeeper has submitted the attached 2026 Capital Projects
Abstract for 9-14-2026, 2 CHECKS totaling $8,030.50 to the Town Board for approval; and
WHEREAS, the Town Board has reviewed the attached 2026 Capital Projects Abstract
and finds it appropriate for payment; now, therefore, be it
RESOLVED, that the attached 2026 Capital Projects Abstract for 9-14-2026, 2 CHECKS
totaling $8,030.50 is approved for payment.

TOWN OF RHINEBECK
RESOLUTION 2026-241
BUDGET TRANSFERS AND MODIFICATIONS
Authorize the bookkeeper to make the following budget transfers, amendments, and any
necessary bookkeeping entries for Fiscal Year 2026.
GENERAL FUND
COURT
PS Clerk to the Justice
Supplies / References

000-01-1110-103
000-01-1110-410

SUPERVISOR
Estimated Revenue
Mortgage Tax
Appropriations
Contracts – Financial Software

000-510
000-3005
000-960
000-01-1220-454

ASSESSOR
Estimated Revenue
Mortgage Tax
Appropriations
Attorney

000-510
000-3005
000-960
000-01-1355-452

ATTORNEY
Estimated Revenue
Mortgage Tax
Appropriations
Attorney to Town

000-510
000-3005
000-960
000-01-1420-452

POOL
Supplies
Equipment
Requested to purchase a cover for
Kiddie Pool which was not budgeted.

- $1,000.00
+ $1,000.00

+ $1,134.54
+ $1,134.54

+ $7,000.00
+ $7,000.00

+ $30,000.00
+ $30,000.00

000-06-7180-410
000-06-7180-200

- $1,700.00
+ $1,700.00

TOWN LANDING
PS Super of Bldg & Grounds Pool
PS Super of Bldg & Grounds

000-06-7180-104
000-06-5720-100

- $500.00
+ $500.00

REC ADMINISTRATION
Supplies
Software/Maint/Contracts/Fees

000-06-7020-410
000-06-7020-402

- $500.00
+ $500.00

PARKS
PS Laborer (Full-Time)
Contractual

000-06-7140-115
000-06-7110-400

-

$1,000.00
$ 28.32

TOWN OF RHINEBECK
RESOLUTION 2026-241
BUDGET TRANSFERS AND MODIFICATIONS
Playground Repairs (Electric Box)
Social Security
PS Seasonal PT Laborer
Sports Equipment Loan Program
Social Security
Grounds Maintenance (Electric Box)

000-06-7140-440
000-06-7140-800
000-06-7110-100
000-06-7110-401
000-06-7110-800
000-06-7110-422

+
+
+
+

PLAYGROUNDS
PS Laborer (Full-Time)
Equipment (Replacement Slide)

000-06-7140-115
000-06-7140-200

- $5,600.00
+ $5,600.00

POOL
PS Laborer (Full-Time)
Internet

000-06-7180-115
000-06-7180-429

- $700.00
+ $700.00

000-01-1620-115
000-06-7140-115
000-06-7140-104
000-06-7140-107
000-06-7140-109
000-06-7140-800
000-08-9060-804
000-07-8161-102
000-07-8161-103
000-07-8161-410
000-07-8161-440
000-07-8161-449
000-07-8161-460
000-07-8161-800

+
+
+
+
+
+
+

CENTRAL SERVICES
Contingency
PS Clerk Temporary
Social Security

001-01-1990-400
001-01-1610-101
001-01-1610-800

- $2,810.00
+ $2,600.00
+ $ 210.00

HAPAC
Consultant
Contractual

001-06-7989-420
001-06-7989-400

- $
+ $

RECYCLING
PS Laborer (Full-Time)
PS Laborer (Full-Time)
PS Laborer as Needed
PS Seasonal Help
PS Laborer PT Play Grunds
Social Security
Medical New Hire
PS Laborers as Needed
PS Super of Bldg & Grounds
Supplies
Equipment/Facility Repairs
Hauling Fuel Charges
Miscellaneous
Social Security
Site improvement for records storage.

$3,650.00
$ 76.50
$1,000.00
$ 28.32
$ 76.50
$3,650.00

$5,000.00
$3,000.00
$2,704.51
$2,000.00
$2,000.00
$ 691.00
$7,977.96
$6,704.51
$2,327.96
$ 750.00
10,500.00
$1,650.00
$ 750.00
$ 691.00

PART-TOWN FUND

72.65
72.65

TOWN OF RHINEBECK
RESOLUTION 2026-241
BUDGET TRANSFERS AND MODIFICATIONS
ZONING
Appropriate Fund Balance

001-599

+ $24,786.00

Appropriations
PS Zoning Administrator
Social Security
Medical Insurance
Vision Insurance
Dental Benefit

001-960
001-07-8010-104
001-07-8010-800
001-07-8010-804
001-07-8010-805
001-07-8010-806

+
+
+
+
+

PLANNING
Appropriate Fund Balance

001-599

+ $2,000.00

Appropriations
Zoning Review

001-960
001-07-8020-499

+ $2,000.00

003-04-5142-415
003-04-5142-417

- $1,500.00
+ $1,500.00

$15,000.00
$ 1,186.00
$ 8,000.00
$ 100.00
$ 500.00

HIGHWAY PART-TOWN FUND
SNOW
Sand
Other Ice Control

akrf

34 South Broadway, Suite 300
White Plains, NY 10601
tel: 914.949.7336
www.akrf.com

Elizabeth Spinzia, Supervisor
Town of Rhinebeck
80 East Market Street
Rhinebeck, New York 12572

8.12.2026

Re: Town of Rhinebeck Tourism Capacity Study
Dear Supervisor Spinzia:
AKRF, Inc. (“AKRF” or the “Consultant”) is pleased to present this proposal for planning, natural resources,
and economic consulting services to The Town of Rhinebeck (the “Client”) in connection with the
preparation of a town-wide Tourism Capacity Study. We understand that the purpose of the Tourism
Capacity Study is to assess the potential effects of tourism on drinking water resources, open space and
critical environmental areas, agricultural resources, municipal infrastructure, and community facilities. The
specific services that AKRF will provide are set forth in the Scope of Work below. AKRF's services shall be
provided in accordance with the AKRF's standard terms and conditions attached as Attachment A, and the
Fee Schedule below.

A. SCOPE OF WORK
As further described below, AKRF would prepare quantitative assessments of current conditions, and
provide recommended best practices and policy changes to address potential impacts. We understand that
the Town is looking to implement recommendations by December 2026. To achieve that deadline, AKRF
would finalize the Tourism Capacity Study (the “Study”) by October 2026. The Study would be broken into
four components: (1) Traffic and Parking, (2) Economic, Fiscal, and Community Impact Assessment, (3)
Natural Resources and Open Space, and (4) Recommendations for Implementation. The Study would
include an executive summary and principal conclusions section that summarizes the key findings in an
easily understandable and user-friendly format. More detailed technical information and analysis would be
provide in an appendices organized by subject matter.
It is anticipated that the Recommendations for Implementation section would include specific zoning and
land use recommendations that can be incorporated into a draft local law. This would allow for public
hearings on a draft local law in November 2026, and a Town Board vote in December 2026.
TASK 1: TRANSPORTATION ASSESSMENT
STUDY INTERSECTIONS
•

River Road / Route 199

•

Route 9G / Albany Post Road (Route 9)

•

Montgomery Street / Market Street / Route 9

TASK 1.A: DATA COLLECTION
AKRF will collect vehicular turning moving counts and pedestrian crossing counts (where applicable) at the
study intersections during the following time periods:
•

Weekday (Tuesday, Wednesday, or Thursday) PM peak period (4:00 PM – 6:00 PM)

•

Friday PM peak period (3:00 PM – 7:00 PM)

•

Saturday midday peak (11:00 AM – 2:00 PM)

• Saturday evening peak period (5:00 PM – 8:00 PM)
The turning movement counts will be supplemented with 24-hour, 7-day Automatic Tube Recorder counts
at the following locations:
•

Route 308 west of Route 9G
1

Elizabeth Spinzia, Supervisor

•

Route 9 west of Route 9G

•

Route 9 south of Ackert Hook Road

•

Rhinecliff Road east of River Road

08.12.2026

Additionally, field observations and roadway characteristic data, including lane widths and traffic controls
for the locations listed above will be collected and utilized to prepare the necessary traffic capacity analyses
TASK 1.B: INTERSECTION ANALYSIS
AKRF will conduct an intersection capacity analysis at the study locations for the Existing condition, the
Future No Action Condition, and one Future With Action condition. Level of Service and queuing results will
be presented in tabular form. The Future With Action condition will be developed in coordination with the
Town to identify a reasonable background growth rate and reflect estimated traffic generated by approved
developments.
TASK 1.C: PARKING STUDY
AKRF will collect existing parking counts and supply during the Saturday midday and Saturday evening
peak periods to identify the existing utilization compared to the existing parking supply at the following
locations:
•

On-street parking on Montgomery Street/Mill Street between Chestnut Avenue and South Street

•

On-street parking on Market Street between Oak Street and Center Street

• Parking lot on Market Street next to CVS
This study will not provide a comprehensive parking supply/utilization analysis for the entire Town/Village
but will identify parking characteristics at these three high demand locations.
TASK 1.D: FINDINGS AND RECOMMENDATIONS
AKRF will summarize the findings of the traffic analysis to identify locations where traffic operations and
parking conditions are operating close to or at capacity. Preliminary recommendations on addressing these
locations (via infrastructure improvement or future studies) will be identified
OPTIONAL TASKS 1.E: CRASH ASSESSMENT ($6,000)
AKRF will conduct a crash assessment, summarizing the most recent three-year crash data obtained from
NYSDOT at the study intersections to determine any existing crash trends.
OPTIONAL TASK 1.F: ADDITIONAL STUDY LOCATIONS ($7,500 PER LOCATION)
AKRF will collect traffic and pedestrian counts as noted during the time periods noted in the Data Collection
task above. Intersection capacity analyses will be conducted for the Existing and Future condition.
Recommendation to improve capacity, if necessary, will be identified.
OPTIONAL TASK 1.G: EXPANDED PARKNG STUDY (FEE TBD BASED ON REQUEST)
AKRF will collect parking supply and utilization at additional locations and/or additional time periods.
TASK 2: ECONOMIC, FISCAL, AND COMMUNITY IMPACT ASSESSMENT
TASK 2.A: HOSPITALITY INVENTORY, REGIONAL CONTEXT, AND GROWTH SCENARIOS
AKRF will prepare an inventory of existing, approved, pending, and reasonably foreseeable lodging, resort,
event, and other major visitor-serving hospitality uses within the Town and Village, as well as a broader
review of significant lodging, resort, and hospitality development projects 1 within the 25-mile study area
identified by the Town. This regional component is intended to identify large-scale hospitality and visitor1

For purposes of this analysis, the regional inventory will focus on larger lodging, resort, event, and
destination-oriented visitor accommodations and attractions that have the potential to materially influence
visitation patterns and cumulative tourism activity within Rhinebeck. The regional inventory is not intended
to constitute a parcel-level inventory of all hospitality-related uses identified in the Town's moratorium,
such as individual restaurants, cafes, bars, or similar establishments located throughout the 25-mile study
area.
2

Elizabeth Spinzia, Supervisor

08.12.2026

generating developments that may influence baseline and future conditions within Rhinebeck, including
visitor activity, traffic, parking demand, service demands, business activity, and quality-of-life conditions,
even where the Town does not have direct land use control over those projects. The inventory will draw
upon local land use records, publicly available development information, GIS mapping, tourism and
hospitality databases, and other available datasets, as appropriate.
In addition to compiling an inventory of existing and planned hospitality uses, AKRF may utilize anonymized
mobility and visitation data to better understand existing visitation patterns within Rhinebeck and the
broader 25-mile study area. This analysis may help identify the relative importance of local versus regional
visitation drivers, seasonal fluctuations in tourism activity, and the extent to which nearby resort, lodging,
and visitor-serving developments contribute to activity levels within Rhinebeck's commercial areas and
destination attractions.2
AKRF will develop a series of growth scenarios to estimate potential increases in rooms, visitors, visitor
spending, and public service demands. These scenarios may include existing conditions, approved and
under-construction development, pending or reasonably foreseeable development, and a 25-mile regional
influence scenario that considers major nearby hospitality projects. The analysis will distinguish between
impacts associated with hospitality uses located within Rhinebeck and broader regional growth that may
affect Rhinebeck indirectly. To the extent feasible, the analysis will also distinguish between growth
occurring within Rhinebeck and growth occurring elsewhere within the regional study area.
TASK 2.B: COMMUNITY CHARACTER AND QUALITY-OF-LIFE ASSESSMENT
A key component of the assessment will focus on community character and quality-of-life considerations,
which have been identified by the Town as central concerns. Rather than attempting to define or quantify
quality of life through a single metric, AKRF will identify objective indicators that can help evaluate how
hospitality growth may affect the community over time and whether additional management strategies or
regulatory controls may be warranted. To the extent available, anonymized mobility and visitation datasets
will be used to help quantify visitor activity patterns and seasonal population dynamics that are frequently
discussed qualitatively but are often difficult to measure directly.
Potential indicators may include:
•

Visitor-to-resident ratios.

•

Seasonal fluctuations in visitor activity.

•

Parking availability and utilization.

•

Accessibility of downtown services and amenities for residents.

•

Concentration and density of hospitality uses.

•

Event activity and visitor concentrations.

•

Pressure on open space, parkland, and other community resources.

•

Emergency service demands and capacity considerations.

•

Housing availability indicators.

•

Consistency with the goals and policies of the Town's Comprehensive Plan.

The assessment will explicitly account for the 25-mile regional study area by considering how nearby
hospitality growth may influence conditions within Rhinebeck, even where such development occurs
outside Town boundaries. Anonymized mobility and visitation datasets may be utilized to better understand
visitor origins, seasonal visitation patterns, destination activity, visitation concentrations, and changes in
visitor activity over time. The analysis will seek to distinguish between impacts attributable to local
2 Replica Mobility Data. AKRF maintains access to Replica, an anonymized mobility and travel behavior

platform that integrates aggregated location-based and other data sources to estimate visitation patterns,
visitor origins and destinations, seasonal population dynamics, travel behavior, dwell times, and activity
patterns. Subject to availability and applicability, these data can be used to help characterize tourism
activity, visitor concentrations, and regional travel relationships affecting Rhinebeck.
3

Elizabeth Spinzia, Supervisor

08.12.2026

hospitality development and broader regional tourism trends that may affect Rhinebeck regardless of local
land use decisions.
TASK 2.C: POLICY IMPLICATIONS AND RECOMMENDATIONS
The findings will be structured to inform potential zoning and policy recommendations, including locationbased controls, room-count or density thresholds, event-capacity standards, infrastructure and service
mitigation requirements, environmental performance standards, housing and STR monitoring measures,
and metrics for evaluating future hospitality applications. The recommendations will distinguish between
impacts that Rhinebeck can address directly through zoning and local regulation and impacts associated
with regional hospitality growth that may require monitoring, intermunicipal coordination, transportation
planning, emergency service coordination, or other policy responses.
OPTIONAL TASK 2.D: ECONOMIC AND FISCAL IMPACT ASSESSMENT
Using IMPLAN3, AKRF will estimate the economic impacts of visitor spending associated with existing and
future hospitality scenarios, including total output, labor income, value added, and direct, indirect, and
induced jobs supported. AKRF will also estimate fiscal benefits associated with hospitality activity, including
property tax revenues, sales tax revenues, occupancy-related revenues where applicable, permit and fee
revenues, and other locally relevant revenue sources. Visitor spending assumptions may be informed by
available tourism data, lodging inventory characteristics, visitation patterns, and, where appropriate,
anonymized mobility and visitation datasets that help characterize visitor origins, travel behavior, and
destination activity patterns. To the extent available, anonymized visitation and travel-behavior datasets
may be used to refine assumptions regarding visitation volumes, visitor origin markets, seasonal visitation
patterns, and visitor activity levels.
The fiscal analysis will distinguish between revenues accruing directly to the Town and Village and
revenues accruing to other jurisdictions. It will also consider whether regional hospitality growth may
generate visitor activity and service demands in Rhinebeck without generating corresponding local fiscal
revenues.
OPTIONAL TASK 2.E: MUNICIPAL COST OF SERVICES AND NET FISCAL ASSESSMENT
AKRF will compare fiscal benefits generated by hospitality activity to planning-level cost-of-services
estimates associated with the visitor population, including potential demands on emergency services, public
safety, public works, parking and transportation management, code enforcement, and municipal
administration. Where available, the analysis may utilize mobility, visitation, traffic, parking, emergency
service, and municipal operating data to support estimates of visitor-related service demands and
infrastructure utilization.
This comparison will help identify whether hospitality growth generates a net fiscal benefit, a net public cost,
or a more mixed outcome depending on the location, scale, type, and jurisdictional location of hospitality
uses. The analysis will also help distinguish between impacts that may be addressed through Rhinebeck’s
zoning authority and those that may require monitoring, intermunicipal coordination, or operational
planning.
OPTIONAL TASK 2.F: HOUSING AVAILABILITY AND SHORT-TERM RENTAL ASSESSMENT
AKRF will conduct a focused assessment of housing availability and short-term rental (STR) conditions.
Recognizing that Rhinebeck has already adopted STR regulations, this effort will not constitute a full
housing needs assessment but will evaluate whether the existing regulatory framework appears sufficient
under projected growth conditions and identify indicators the Town should monitor over time. Housing and
STR conditions will be evaluated using publicly available demographic, housing market, and STR data,
supplemented by local permit and regulatory information where available.
The analysis will consider housing market trends, housing supply characteristics, the relationship between
STR activity and the broader housing stock, and potential interactions between future hospitality growth,
regional visitor demand, and housing availability. AKRF will identify potential monitoring metrics, policy
3 IMPLAN Economic Modeling. IMPLAN is an industry-standard input-output economic modeling platform

used to estimate direct, indirect, and induced economic impacts associated with visitor spending,
employment, labor income, economic output, and related economic activity.
4

Elizabeth Spinzia, Supervisor

08.12.2026

considerations, and circumstances under which the Town may wish to revisit existing STR caps, modify
regulations, or consider complementary housing preservation and workforce housing strategies.
OPTIONAL TASK 2.G: COMMUNITY ENGAGEMENT
Given the accelerated schedule associated with the Town's moratorium-period planning effort, the base
scope will rely primarily on available data, adopted plans, municipal information, and objective indicators.
Depending on the Town's interests and available budget, AKRF can also undertake a subsequent phase
that includes community engagement and stakeholder outreach, which could include:
•

Stakeholder interviews with Town and Village officials.

•

Interviews with emergency service providers.

•

Interviews with hospitality operators and business owners.

•

Resident and business surveys.

•

Focus groups and facilitated community discussions.

•

Interviews with neighboring municipalities and regional tourism stakeholders.

•

Peer community case studies and benchmarking.

•

Expanded assessment of community character and visitor-resident dynamics.

•

Evaluation of resident perceptions regarding tourism, hospitality growth, and quality-of-life
conditions.

These supplemental efforts could help the Town develop a broader qualitative record regarding community
character concerns, identify areas of consensus and disagreement, and further refine long-term regulatory
and policy recommendations.
TASK 3: NATURAL RESOURCES AND OPEN SPACE
The Study will evaluate the potential impacts of future hotel, resort, and hospitality-related development on
natural resources, open space, groundwater resources (e.g., wells), and surface water resources within the
Town using GIS mapping and publicly available environmental, infrastructure such as areas served by
public water supply and sewer (where applicable), and land use data. Using publicly available data from
Dutchess County GIS, the Rhinebeck Natural Resources Inventory, NYSDEC, and USGS hydrogeologic
mapping, the work will include mapping aquifers, watersheds, wetlands, streams, soils, groundwatersensitive areas, and existing development patterns to identify locations that may be most suitable or
constrained for future hospitality uses. If available from the Town, the Study will include a review of existing
water quality reports on Town-owned or municipal wells.
The Study includes a review of the Town’s existing land use regulations, specifically related to wetlands,
watercourses, aquifers, open space, agriculture, and the development approval process. AKRF will
summarize existing County, Town and State regulatory requirements that provide protection to these
resources and will identify areas where resource protections could be modified or updated by the Town to
better meet the objectives of natural resource and open space protection. The Study will also include
recommendations related to agri-tourism.
The Study will identify best practices and model regulatory standards for well and watershed protection that
the Town can incorporate into its zoning and development review process. Recommendations will focus on
establishing clear protocols for evaluating groundwater availability and protecting existing wells from
interference associated with medium- and large-scale developments, including hydrogeologic
investigations, pumping tests, monitoring requirements, and well protection standards.
The Study will also identify best practices for reviewing septic systems, clustered wastewater systems, and
package treatment plants, including guidance related to soils suitability, nutrient loading, groundwater
protection, setbacks from wells and water resources, and protection of streams, wetlands, and other
environmentally sensitive areas.

5

Elizabeth Spinzia, Supervisor

08.12.2026

TASK 4: RECOMMENDATIONS FOR IMPLEMENTATION
TASK 4.A: FINAL STUDY
AKRF proposes to assemble the recommendations from Tasks 1 through 3 and present them in a
comprehensive technical report. The Study would include an executive summary and principal conclusions
section that summarizes the key findings in an easily understandable and user-friendly format. More
detailed technical information and analysis would be provide in an appendices organized by subject matter.
In addition, the Study would identify short-term, medium-term, and long-term recommendations, the
responsible entity for advancing the recommendations, potential funding sources, and ball-park cost
estimates where appropriate.
For the short-term zoning actions, AKRF will prepare zoning text that can be incorporated into a local law
and advanced by the Village Board of Trustees for consideration of adoption by December 2026.
OPTIONAL TASK 4.B: PREPARATION OF LOCAL LAW FOR ADOPTION
AKRF can prepare the local law, New York State Environmental Quality Review Act (SEQRA)
documentation, public hearing notices, and required referrals to advance the draft local law for adoption.
AKRF can prepare a cost estimate for this work based on the ultimate zoning recommendations and level
of SEQRA review required to achieve the requisite “hard look.”

B. FEE SCHEDULE
AKRF proposes to complete the tasks described herein in accordance with the Fee Schedule detailed
below. Out-of-pocket expenses, such as copying and overnight delivery, will be billed separately at actual
cost. Invoices will be billed monthly.

Fee Schedule
Task
Task 1: Transportation Assessment
Task 1.A: Data Collection
Task 1.B: Intersection Analysis
Task 1.C: Parking Study
Task 1.D: Findings and Recommendations
Subtotal
Optional Task 1.E: Crash Assessment
Optional Task 1.F: Additional Study Locations
Optional Task 1.G: Expanded Parking Study (Fee TBD Based on
Request)
Task 2: Economic, Fiscal, and Community Impact Assessment
Task 2.A: Hospitality Inventory, Regional Context, and Growth Scenarios
Task 2.B: Community Character and Quality-of-Life Assessment
Task 2.C: Policy Implications and Recommendations
Subtotal
Optional Task 2.D: Economic and Fiscal Impact Assessment
Optional Task 2.E: Municipal Cost of Services and Net Fiscal Assessment
Optional Task 2.F: Housing Availability and Short-Term Rental
Assessment
Optional Task 2.G: Community Engagement
Task 3: Natural Resources and Open Space
Subtotal
Task 4: Recommendations For Implementation
Task 4.A: Final Study
Subtotal
Optional Task 4.B: Preparation of Local Law for Adoption
Total Base Study (Excludes Optional Tasks)
Notes:

Fee Type

Fee

LS
LS
LS
LS

$7,500
$12,500
$9,500
$5,500
$35,000
$6,000
$7,500 (per location)
TBD

LS
LS

LS
LS
LS
LS
LS
LS
TM

LS
TM

$18,000
$11,500
$5,500
$35,000
$7,500
$15,000
$12,000
TBD
$15,000
$15,000
$5,000
$5,000
TBD
$90,000

LS = Lump Sum
TM = Time & Materials. TM phases will be billed based on the hourly rates included in Attachment B. If
AKRF believes the initial allowance will be exceeded, AKRF will request written authorization from the
client for additional expenditures.
6

Elizabeth Spinzia, Supervisor

08.12.2026

This Proposal, including its pricing and terms, is only valid for 90 days from the Proposal’s date listed above.
If this proposal is acceptable, please sign in the appropriate signature space and return one executed copy
to our office. Please call Ashley at (914) 922-2360 if you have any questions or comments. We look forward
to working with you on this important project.
Sincerely,
AKRF, Inc.

Ashley Ley, AICP, PP
Senior Vice President
cc: Debbie Hecht, Deputy Supervisor of the Town of Rhinebeck

ACKNOWLEDGED AND ACCEPTED:

Name

Title

Company

Date

Signature

7

ATTACHMENT A
STANDARD TERMS AND CONDITIONS
1.

2.

Services.
a. Subject to the terms and conditions hereof, the Client hereby engages the Consultant to perform
the Services, furnishing the agreed-upon reports, drawings and/or other work product described
in the attached Scope of Services and the Consultant hereby agrees to provide the same. The
rendering of Services hereunder is premised on the Consultant receiving full and timely access
to the Site and Client’s personnel as well as receipt of all information from the Client and its agents
relating to the Project as reasonably requested by the Consultant from time to time.
b.

The Services are limited to those tasks specified in the Scope of Services. If the Client directs the
Consultant to perform, or instructs the Consultant to undertake, work or provide Deliverables that
are beyond those specified in the annexed Scope of Services and/or Services described in the
Scope of Services (collectively, “Additional Work”), the Consultant may in its discretion agree to
undertake to perform the same, but the Client shall pay compensation for such Additional Work
separate from and in addition to the compensation provided for Services herein. In the absence
of written agreement to the contrary, all Additional Work provided by the Consultant from time to
time relating to the Project shall be provided for compensation on a time and material basis at the
Consultant’s then current standard hourly rates in effect from time to time, but otherwise upon
and subject to the terms and conditions of this Agreement.

c.

The Consultant shall determine the continued adequacy of this Agreement in light of occurrences
or discoveries that were not originally contemplated by or known to the Consultant. Should the
Consultant call for contract renegotiation, the Consultant shall identify the changed conditions
necessitating renegotiation, and the Consultant and the Client shall promptly and in good faith
enter into renegotiation of this Agreement. If terms cannot be agreed to, then either party has the
absolute right to terminate this Agreement by delivery of ten (10) days prior written notice.

d.

Notwithstanding any other provision of this Agreement or any other agreement entered into by
Consultant with respect to the Project, Consultant shall not have control or charge of, and shall
not be responsible for, construction means, methods, techniques, sequences or procedures, for
safety precautions and programs in connection with work or activities at the project site, for the
acts or omissions of any contractor, subcontractors or any other persons performing any work or
undertaking any activities at the project site, or for the failure of any of them to carry out any work
or perform their activities in accordance with their contractual obligations, including, but not limited
to, the requirements of any drawings, specifications or other documents prepared by Consultant.

Compensation, Invoicing and Payment.
a. The Client shall reimburse the Consultant for the expenses incurred of the type, and in the
manner, described in the Scope of Services. Invoices shall be submitted by the Consultant
monthly, are due upon presentation and shall be paid in full within 30 calendar days after the
applicable invoice date. If payment is not received in full on or before the applicable due date then
the Consultant shall have the right to charge interest on any unpaid amount from the due date in
an amount equal to the lesser of 1-1/2% per month or the maximum amount permitted by
applicable law, calculated on a daily basis. Payments will be credited first to interest and then to
principal. Consultant shall be entitled to recover any and all costs incurred, including reasonable
attorneys’ fees (“Collection Costs”) in connection with its efforts to collect past due sums. The
minimum amount of such Collection Costs is agreed to be the lesser of (1) ten percent (10%) of
the past due amount, or (2) the maximum amount allowed by law.
b.

The Client shall pay all taxes, fees, assessments and charges applicable to the Services and any
Additional Work and any other pass-through charges (other than taxes imposed upon the net
income of the Consultant) including, without limitation, all sales, use, gross receipts, excise,
transaction, consumption, Valued Added (“VAT”), Goods and Services (“GST”), utility, message,
personal property, intangible tax and any other federal, state and local taxes, fees and charges

A-1

Oct 2023

applicable to the Services and Additional Work provided hereunder, including interest and other
charges thereon chargeable by the taxing authorities.
3.

4.

Performance Standards.
a. The Consultant shall render the Services, any Additional Work and all other obligations under this
Agreement in accordance with: (i) the standard of care and skill ordinarily used by reputable
members of the same profession practicing under similar circumstances at the same time and in
the same locale (“Standard of Care”), and (ii) all applicable codes, regulations, ordinances, and
laws in effect as of the date of the execution of this Agreement (collectively, “Laws”). Consultant
shall perform its Services as expeditiously as is consistent with the Standard of Care and the
orderly progress of the Project. Neither the Consultant’s entering into this Agreement nor any
performance hereunder by the Consultant, or any affiliate or subcontractor thereof, or any of their
respective officers, directors, owners or employees or agents shall create any fiduciary obligation
owed to the Client or any other person or entity, and any such obligation is hereby fully and
expressly disclaimed.
b.

Subject to the Standard of Care, Consultant and its subconsultants may use or rely upon design
elements and information ordinarily or customarily furnished by others, including, but not limited to,
Client, contractors, specialty contractors, manufacturers, suppliers, and the publishers of technical
standards.

c.

EXCEPT AS EXPRESSLY SET FORTH HEREIN, THE CONSULTANT IS MAKING NO
EXPRESS OR IMPLIED WARRANTIES, INCLUDING THOSE OF MERCHANTABILITY,
ACCURACY OR FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SERVICES,
ADDITIONAL WORK OR ANY DELIVERABLES.

d.

Consultant shall not be responsible for the acts or omissions of any subcontractor, supplier or
other personnel based on interpretations or clarifications of the Project or the Services or
Additional Work to be rendered hereunder by the Client without confirmation thereof by the
Consultant.

e.

In the event of an emergency affecting the health or safety of persons or property, the Consultant
may act, in its reasonable discretion, to prevent threatened damage, injury or loss to person or
property notwithstanding that it may be outside the scope of the Services or Additional Work or
not approved in advance by the Client.

Indemnification.
a. The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold the Client,
its subsidiaries and affiliates and their respective officers, directors, employees, owners,
subcontractors and agents (collectively, the “Client Parties”) harmless from any damage, liability,
or cost (including reasonable attorneys’ fees) to the extent caused by the Consultant’s
negligence. The indemnification obligation created by this Paragraph is subject in every respect
to the limitation of liability provisions in Paragraph 5 of this Agreement.
b. The Client agrees, to the fullest extent permitted by law, to indemnify and hold the Consultant,
its subsidiaries and affiliates and their respective officers, directors, employees, owners,
subcontractors and agents (collectively, the “Consultant Parties”) harmless from any damage,
liability, or cost (including reasonable attorneys’ fees) to the extent: caused by the Client’s
negligence, or arising from or attributable to the failure of the Client to timely and/or properly
implement or adhere to recommendations, designs, specifications, work plans or other items
specifying or outlining the construction and/or implementation of future work beyond the Scope
of Services, Services or Additional Work provided by Consultant in Deliverables.
c.

As a condition precedent to claiming any indemnification hereunder, the applicable indemnified
party (i) shall promptly provide the applicable indemnifying party with written notice of any claim
sufficiently promptly and in sufficient detail to avoid prejudicing the defense of such claim; (ii)

A-2

Oct 2023

shall not settle or compromise any such claim without the indemnifying party’s written consent,
which shall not be unreasonably withheld or delayed; and (iii) shall promptly provide reasonable
cooperation relating to defending such claim. The indemnified party may, at its own expense,
assist in the defense if it so chooses, but shall not be permitted to control such defense or any
negotiations relating to the settlement of any such claim so long as the party responsible for
indemnification hereunder is actively defending such claim. Notwithstanding clause (ii) above, if
the party responsible for indemnification hereunder refuses or fails to timely defend the claim or
abandons such defense, the indemnified party (parties) may settle such claim without the prior
consent of the indemnifying party and the indemnifying party shall remain fully liable to indemnify
the indemnified party (parties) to the extent that the indemnified party (parties) are otherwise
entitled to indemnification for such claim under this Section 4.
d. No party shall be liable for any claim or cause of action seeking indemnification of any kind under
this Section 4, regardless of the type or nature of the damage, liability, claim or cause of action
for which indemnification is sought (the “Underlying Claim”), if such indemnification action or
claim is brought or asserted more than three years after the Underlying Claim accrued.
e. NOTWITHSTANDING ANYTHING TO THE CONTRARY SET FORTH IN THIS AGREEMENT
OR IN ANY DOCUMENT SIGNED BETWEEN THE PARTIES REGARDING THE SUBJECT
MATTER OF THIS AGREEMENT, EITHER PRIOR OR SUBSEQUENT TO THIS AGREEMENT,
OR PROVIDED UNDER APPLICABLE LAW, NEITHER PARTY, OR ANY OFFICER,
DIRECTOR, OWNER, EMPLOYEE, SHAREHOLDER OR AGENT THEREOF, SHALL BE
LIABLE TO THE OTHER, EITHER IN CONTRACT OR IN TORT, FOR ANY LOSS OR
INACCURACY OF DATA OR MATERIAL OR FOR ANY CONSEQUENTIAL, INCIDENTAL,
INDIRECT, SPECIAL OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION ANY
DELAY DAMAGES, LOSS OF FUTURE REVENUE, INCOME OR PROFITS, OR ANY
DIMINUTION OF VALUE, FINANCING COSTS, OR COST OF LOST OPPORTUNITIES,
RELATING TO THIS AGREEMENT, EVEN IF THE SAME HAS BEEN SPECIFICALLY ADVISED
OF THE POSSIBILITIES OF SUCH DAMAGES, EXCEPT TO THE EXTENT THAT ANY SUCH
DAMAGES ARE PAYABLE BY ONE OF THE PARTIES HERETO TO A THIRD PARTY AND
THE CLAIM IS ONE FOR WHICH THE PARTY REQUIRED (WHETHER BY JUDGMENT,
SETTLEMENT OR OTHERWISE) TO PAY SUCH DAMAGES IS ENTITLED TO
INDEMNIFICATION UNDER THIS SECTION 4.
5. Limitation of Liability.
In recognition of the relative risks and benefits of the Project to both the Client and the Consultant, the risks
have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of
the Consultant Parties hereunder to the Client Parties and to all construction contractors, subcontractors
on the Project and others under the Client’s control for any and all claims, suits, demands, judgments,
payments, losses, costs, damages of any nature whatsoever, or expenses from any cause or causes,
regardless of the nature or type of action, so that the total aggregate liability of the Consultant Parties shall
be limited to and in no event exceed the compensation actually paid to Consultant for services rendered on
this Project under this Agreement, or $100,000, whichever is greater.
6. Suspension of Services or Additional Work.
If the Project is suspended for more than 30 calendar days in the aggregate (whether consecutive or nonconsecutive), the Consultant shall be compensated for all Services and any Additional Work performed and
charges incurred prior to receipt of notice to suspend and, if and when the Consultant resumes providing
Services and/or Additional Work, a mutually agreed upon equitable adjustment in fees payable to the
Consultant shall be made to accommodate the resulting demobilization and remobilization costs. In
addition, there shall be a mutually agreed upon equitable adjustment in any applicable performance
schedule relating to the Project based on the delay caused by the suspension.
7. Term.
Unless terminated earlier in accordance with Section 8 hereof, this Agreement shall have a term
commencing on the date of this Agreement and ending, unless terminated earlier as provided herein, when

A-3

Oct 2023

the Services and any Additional Work relating to the Project are completed or as otherwise set forth in the
Scope of Services.
8.

Termination.
a. Either party may terminate this Agreement by delivery of written notice to the other (i) if the other
party commits a material breach of this Agreement and fails to remedy such breach within 30
days after receipt of written notice specifying the alleged breach in reasonable detail, (ii) if either
party makes an assignment for the benefit of its creditors, or the filing by or against it of a voluntary
or involuntary petition under any bankruptcy or insolvency law, under the reorganization or
arrangement provisions of the United States Bankruptcy Code, or under the provisions of any law
of like import, or the appointment of a trustee or receiver for such party or its property, or (iii) as
provided by Section 1(c) hereof.
b.

If full payment is not received by the Consultant by the applicable due date, then the Consultant
may, at its sole discretion and without liability to any Consultant Parties, terminate this Agreement
or suspend any Services or Additional Work to be performed hereunder upon 10 days prior written
notice. If the Project is suspended for any reason for more than 60 calendar days in the aggregate
(whether consecutive or non-consecutive), the Consultant may, at its discretion and without
liability, terminate this Agreement.

c.

The termination of this Agreement by either party hereto shall not affect, restrict, diminish or
remove any rights, obligations or remedies possessed by either party arising under the terms of
this Agreement up to and through the effective date of termination hereof. In addition, the
following provisions shall survive termination of this Agreement: Sections 4, 5 and 10 through
20, inclusive. The remedies available to each party hereunder are cumulative and termination
of this Agreement shall be in addition to and not in lieu of any equitable remedies available.

d.

Upon termination the Consultant shall be paid in full in accordance with the terms of this
Agreement for all Services and Additional Work rendered and reimbursable expenses incurred
through the date of termination, including reasonable termination costs.

9. Force Majeure.
Except as provided in Section 6 or 7 hereof, neither party shall be liable for damages for any delay or failure
to perform its obligations hereunder, if such delay or failure is due to reasons beyond the control of the
concerned party or without its fault or negligence, including without limitation, strikes, riots, wars, terrorism,
fires, epidemics, pandemics, quarantine restrictions, unusually severe weather, earthquakes, explosions,
acts of God or state or any public enemy or acts mandated by applicable laws, regulation or order, whether
valid or invalid, of any governmental body.
10. Non-Solicitation.
Each party agrees that during the term of this Agreement and for one year thereafter it will not actively
solicit, or attempt to solicit, for hire or engagement, directly or indirectly any of the other party's employees
or other personnel who have been involved in the provision of Services or Additional Work under this
Agreement or otherwise involved in the transactions contemplated hereby. This prohibition, however, shall
not prevent a party from soliciting for employment or employing any such person (a) by means of general
solicitations or advertisements in periodicals including newspapers and trade publications and websites so
long as such solicitations or advertisements are in the ordinary course of business consistent with past
practice and not specifically directed or targeted at employees of the other party or their affiliates or
subsidiaries; (b) if such person approaches a party or any of its affiliates or subsidiaries on an unsolicited
basis; or (c) following cessation of such person’s employment with a party or any of its affiliates or
subsidiaries.
11. Assignment.
Neither party shall assign its rights, duties or obligations under this Agreement to any person or entity, in
whole or in part, without the prior written consent of the other party hereto; provided, however, that either
party may assign this Agreement in the event of a merger or consolidation or the sale of all or substantially

A-4

Oct 2023

all of its applicable line of business and Consultant may delegate any of its duties and obligations hereunder
if it remains responsible for the performance thereof.
12. Independent Contractor.
Notwithstanding any other provision of this Agreement, Consultant’s status shall be that of an independent
contractor and not that of a servant, agent, or employee of the Client. Neither party shall hold itself out as,
nor claim to be, acting in the capacity of an officer, servant, agent, or employee of the other or that it is
authorized to contractually bind the other in any way. The Consultant shall be free to choose the manner in
which it performs the Services and Additional Work and furnishes the Deliverables and may delegate and
use subcontractors, consultants and suppliers of its choice in satisfying any of its duties and obligations
hereunder, provided that the Consultant shall be responsible for any breach of this Agreement by the same.
13. Governing Law; Consent to Jurisdiction.
The rights and obligations of the parties hereunder shall be governed by the laws of the State of New York,
without regard to principles of conflicts of laws. Each of the parties hereby (a) irrevocably agrees that any
legal or equitable action or proceeding arising under or in connection with this Agreement shall be brought
exclusively in the courts of the State of New York in the County of New York and the United States District
Court for the Southern District of New York, except that the foregoing venue shall be non-exclusive with
respect to any application for injunctive relief pursuant to Section 18 hereof, (b) accepts for itself and in
respect of its property, generally and unconditionally, the jurisdiction of the aforesaid courts and appellate
courts thereof, (c) waives personal service of any summons, complaint or other process, and agrees that
the service thereof may be made either (i) in the manner for giving of notices provided for in this Agreement
or (ii) in any other manner permitted by law. The parties agree that this Agreement was negotiated and
shall not be construed against the party which initially drafted the same.
14. Severability.
If any term or provision of this Agreement shall to any extent be determined to be illegal, invalid or
unenforceable under law, regulations or ordinances of any federal, state or local governments to which this
agreement is subject, such term or provision shall be deemed severed from this Agreement and the
remaining terms and provisions shall remain unaffected thereby.
15. Third Party Claims.
Nothing in this Agreement shall create or shall give to third-parties any claim or right of action against the
Consultant, its officers, directors, owners, employees and agents.
16. Notices.
All notices required or permitted by this Agreement shall be in writing and shall be delivered personally, by
certified or registered mail, return receipt requested, or nationally recognized overnight courier service to
the respective addresses set forth above. Either party may, by notice given in the same manner set forth
above, designate a different address or addresses to which subsequent notices shall be sent. Notice shall
be deemed given upon receipt.
17. Amendment; Waiver.
a. This Agreement may only be modified or amended by a writing that is signed by both authorized
parties.
b.

Any right of any party hereunder may only be waived by a writing that is signed by the authorized
party granting the waiver. No course of dealing or trade usage or custom and no course of
performance shall be deemed a waiver of any right.

c.

The failure by either party to insist upon strict performance of any of the provisions of this
Agreement will in no way constitute a waiver of its rights as set forth in this Agreement, at law or
in equity, or a waiver of any other provisions or subsequent default by the other party in the
performance or compliance with any of the terms and conditions set forth in this Agreement.

A-5

Oct 2023

18. Injunctive Relief.
The parties agree that the violation or threatened violation by either party of any of the provisions of Section
10 of this Agreement shall cause immediate and irreparable harm to the other party. In the event of any
breach or threatened breach of any of said provisions, each party consents to the entry of preliminary and
permanent injunctions by a court of competent jurisdiction prohibiting such party from any violation or
threatened violation of such provisions and compelling such party to comply with such provisions, without
the requirement of posting any bond. This Section shall not affect nor limit, and any injunctive relief granted
pursuant to this Section shall be in addition to, any other remedies available to the other party at law or in
equity for any such violation or threatened violation by either party.
19. Survival.
Any provisions of this Agreement which by their nature survive termination, shall survive termination of the
Agreement.
20. Entire Agreement.
This Agreement, including any Scope of Services, and any written agreements relating to Additional Work
represents the entire Agreement between the parties concerning the subject matter hereof. This Agreement
supersedes any other written or oral proposal, representation, communication, letter of intent or other
agreement by or on behalf of the parties hereto relating to the subject matter hereof.
21. Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed an original, but such
counterparts, when taken together, shall constitute one agreement, and shall become effective when each
party has received counterparts signed by each of the other parties, it being understood and agreed that
delivery of a signed counterpart signature page to this Agreement by facsimile transmission, by electronic
mail in portable document format form or other similar form (e.g., .pdf, .jpeg, .TIFF), or by any other
electronic means intended to preserve the original graphic and pictorial appearance of a document (e.g.,
through e-signature applications such as DocuSign) (each of the foregoing, an “Electronic Signature”) shall
constitute valid and sufficient delivery thereof provided that a party with the intent to sign this Agreement
executes the Electronic Signature. Any Electronic Signature executed by a party shall be deemed to be an
original signature hereto.

A-6

Oct 2023

ATTACHMENT B
HOURLY BILLING RATES
AKRF Hourly Rate Schedule
Employee Category

Hourly Rate

Senior Officer

$275

Officer

$265

Associate

$255

Senior Technical Director

$245

Technical Director 2

$235

Technical Director 1

$230

Senior Professional 2

$220

Senior Professional 1

$210

Professional II

$175

Professional I

$165

Technical II

$155

Technical I

$130

Notes:
Out of pocket expenses will be billed at 1.10 times actual cost.
These rates are effective through December 31, 2026.

B-1