On the agenda: Vadnais Heights meeting — Flock camera (Mar 17)

Contact city council and staff

Regular Meeting of the
Vadnais Heights City Council
Tuesday, March 17, 2026 - 7 pm
City Council Chambers
AGENDA
Watch Meeting Live or Watch Replay

1. Open Meeting
2. Roll Call
3. Pledge Of Allegiance
4. Announcements
5. Approval Of Agenda
6. Presentations
7. Open To The Public
Open to the Public is an opportunity for members of the public to share
their thoughts and concerns with the City Council in a formal setting.
Anyone wanting to provide input is encouraged to contact staff or Council
Members directly to ask questions or discuss topics outside of this
meeting. Comments received before this meeting are published in the
agenda. Comments on topics that will appear before Council will be
published with that item when it is on the agenda. The purpose of this
portion of the meeting is solely for the public to provide input, which will be
given due consideration by staff and City Council. If several people want to
speak on the same topic, you are encouraged to select one or two
representatives to speak for the group. Each speaker is limited to 3
minutes.
8. Approve Consent Agenda
Items in the Consent Agenda are considered routine and are approved by
the City Council with one motion. The Council will not discuss these items
separately unless a Council Member requests the removal of an item for
individual consideration.
A. Approve Claims #88279 Through #88356 And Electronic Claims #2187

Items in the Consent Agenda are considered routine and are approved by
the City Council with one motion. The Council will not discuss these items
separately unless a Council Member requests the removal of an item for
individual consideration.
A. Approve Claims #88279 Through #88356 And Electronic Claims #2187
Through #2190
Documents:
8A CLAIMS 031726.PDF
B. Approve Minutes Of The Regular Workshop Meeting Of March 3, 2026
Documents:
8B 20260303 WORKSHOP MINUTES DRAFT.PDF
C. Approve Minutes Of The Regular Council Meeting Of March 3, 2026
Documents:
8C 20260303 MEETING MINUTES DRAFT.PDF
D. Approve Promotion And Updated Job Description For Renee Prola,
Effective March 21, 2026
Documents:
8D MEMO - RENEE PROLA PROMOTION AND JOB
DESCRIPTION TITLE UPDATE.PDF
9. Acceptance Of Committee And Commission Minutes
A. Accept Minutes Of The Health And Public Safety Meeting Of January 28,
2026
Documents:
9A 012826 MINUTES.PDF
10. Public Hearings
This is when the public can share their thoughts and concerns on the
specific topic listed. Comments can also be submitted ahead of the
hearing to be included in the official record. Comments are limited to 3
minutes.
A. Public Nuisance Abatement Order At 364 East County Road F
Documents:
10A PUBLIC NUISANCE ABATEMENT ORDER AT 364 EAST
COUNTY ROAD F.PDF
11. Committee, Commission, And City Council Reports
City Council liaison invites commission/committee member to give in-

10A PUBLIC NUISANCE ABATEMENT ORDER AT 364 EAST
COUNTY ROAD F.PDF
11. Committee, Commission, And City Council Reports
City Council liaison invites commission/committee member to give inperson report or reads the report (annually for each commission or
committee). Reports expected annually at minimum. Council member
reports any other city-related activities.
12. New Business
A. Approve Updates To Public Outdoor Event Policy
Documents:
12A PUBLIC OUTDOOR EVENT.PDF
B. Adopt Resolution Authorizing Vadnais Heights To Apply On Behalf Of
Gem Lake For Well Sealing Grants
Documents:
12B ADOPT RESOLUTION AUTHORIZING WELL SEALING
GRANT AGREEMENT.PDF
13. Old Business
14. Staff Reports
15. Consideration Of Future Topics For City Council
16. Adjourn Meeting
17. Forecasted Items
Documents:
FORECASTED ITEMS 031726.PDF

8A

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8B

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Regular Workshop Meeting of the
Vadnais Heights City Council
Tuesday, March 3, 2026, 5:30 p.m.

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1. Open Meeting
Krachmer opened the meeting at 5:30 p.m.
Members present: Mayor Mike Krachmer, Councilmembers Erik Goebel, Kelly Jozwowski,
Katherine Doll Kanne, Jerry Moynagh.
Members absent: none.
Also present: City Administrator Kevin Watson, Assistant City Administrator Kaylin Clement,
Public Works Director Jim Hauth, Planning/Community Development Director Nolan Wall, Fire
Chief Kurt Frison, Deputy Clerk Phillip Lundquist.

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3. Ramsey County Sheriff’s Office Presentation
Undersheriff Jeff Ramacher present from the Ramsey County Sheriff’s Office, is point of contact
for the Contract Cities. Patrol division operates similar to a municipal police force. Crime is
down across the county, Ramacher credits proactive work and strong partnerships. Staffing had
been an issue but they are now fully staffed. Jozwowski asked about pilot program with the
Appropriate Response Initiative through the dispatch network. Ramacher explained the program
and partnership with social workers and other resources. RCSO responds when a safety
component is present. Moynagh asked about the organizational structure of the RCSO.

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Goebel asked about Flock cameras and shared data privacy concerns. The deployment of license
plate reader camera (LPRC) in the six contract cities from an agreement last year has not been
implemented yet. Data is owned by RCSO and is only shared with state agencies, not federal
agencies. System is especially useful for stolen vehicles. RCSO comfortable with Flock.
Ramacher stated that Minnesota is probably the most regulated, and there is an audit trail when
data is accessed. Data sharing agreements are required with agencies with similar data
protections. Moynagh asked about moving cameras if bad actors are aware of camera location.
Krachmer asked about the Walmart location. Walmart has also hired the RCSO in a contracted
overtime capacity to deter theft. Watson asked Megan Oslund from the city attorney’s office if
they had seen Flock come up in prosecutions. Oslund noted it has in vehicle safety cases.
Deputies get alerts on certain case types between the Flock system and in-car system. Krachmer
asked about staffing. Doll Kanne asked about data retention and data connections. Ramacher
noted the data audits have grown for compliance significantly in his career, and data connected
to a criminal case then follow the data record practices for the case which is much longer than
the retention period.

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Goebel asked how Operation Metro Surge affected the RCSO. Ramacher noted the impact in the
contract cities has been minimal. Has seen ICE activity in every contract city. Undersheriff of
Administration is compiling cost in reference to a data request from the Cities for Safe and
Stable Communities coalition. Most calls were reporting ICE activity. Ramsey County
Attorney’s Office put a joint statement with RCSO about investigating if a crime by ICE was
reported.

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2. Erickson, Bell, Beckman, & Quinn Presentation
Megan Oslund was present from the city attorney’s office. Most common types of cases are
theft, many from Walmart. DWI cases or driving without a license. Domestic violence cases are
rare, and the partnership with Tubman is valuable. For first time theft convictions there are

8B
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diversion opportunities aimed at reducing recidivism. 35E/694 area results in traffic violations
such as hands-free violations. Recent wins include a successful case that had been appealed, and
on a domestic violation case.

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4. Other Staff Items
Hauth provided that the sanitary sewer access path is waiting for the ground to thaw for grading
work. Barriers will be put up to block the areas that are not open to the public. Lack of frozen
conditions meant an increase in sand, but costs were saved in other areas. Greenhaven plans are
out, Hauth is hopeful for six bids. Bids cannot be opened until all easements have been arranged.
Progress is made on the wooded wetland project and the LCCMR ENRTF grant. Frison noted the
new ladder truck arrived.

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5. Adjourn
Workshop was adjourned at 6:19 p.m.

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Respectfully submitted,

__________________________________
Kevin Watson, City Administrator

8C

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Regular Meeting of the
Vadnais Heights City Council
Tuesday, March 3, 2026, 7:00 p.m.

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1. Open Meeting
Krachmer opened the meeting at 7:00 p.m.
Members present: Mayor Mike Krachmer; Council Members Erik Goebel, Kelly Jozwowski,
Katherine Doll Kanne, and Jerry Moynagh.
Members absent: none.
Also present: City Administrator Kevin Watson, Assistant City Administrator Kaylin Clement,
City Attorney Erich Hartmann, Public Works Director Jim Hauth, Planning/Community
Development Director Nolan Wall, Fire Chief Kurt Frison, Deputy Clerk Phillip Lundquist.

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2. Roll Call
Watson read the roll.

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3. Pledge of Allegiance
Those present recited the Pledge of Allegiance.

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4. Announcements
Watson read various announcements.

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5. Approval of Agenda
Motion by Goebel, seconded by Jozwowski, to approve the agenda of March 3, 2026.
Ayes – 5
Nays – 0
Agenda is approved.

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6. Presentations
Diamond Hunter, Executive Director of Solid Ground, presented. The mission of Solid Ground is
to prevent and end homelessness for families. The group was founded in 1987, located near
Century College. Tutoring and wrap-around services are provided. Solid Ground is centered on
families and provides a housing advocate, family advocate, and a child and youth advocate to
help provide stability for those families. The holistic work includes prevention of housing
instability which is proactive and cost-effective, transitional housing including life skills to
improve health and long-term success, permanent supportive housing for those with disabilities
and promoting independence. Prevention helps families stay in their homes or ease transitions.
Wrap-around services include tutoring, financial literacy, respite spaces, employment and
workforce referrals, tenant education and individualized case management. Summer camps help
support youth when school resources are not otherwise available. Hunter presented success rates
and a timeline of number of families. The Vadnais Heights project is a 12-apartment building to
support the transitional housing program and permanent supportive housing. There will be a
playground area and other amenities for the families here. Solid Ground partners with Bridging
so families will be moving into furnished apartments. Families have to be connected for six
months, but some stay in contact longer to share stories and touchpoints.

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There will be a breakfast on May 6 at Jimmy’s the community is invited to attend. Grand
opening of the Vadnais Heights Project is June 18, 2026.

8C
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7. Open to the Public
Krachmer opened the floor to the public at 7:21 p.m.

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There being no one who wished to speak, Krachmer closed the floor at 7:22 p.m.

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8. Approval of Consent Agenda
Motion by Moynagh, seconded by Jozwowski, to approve the Consent Agenda, items 8A through
8C.
A. Approve Claims #88219 through #88278 and Electronic Claims #2183 through #2186
B. Approve Minutes of the Regular Workshop Meeting of February 17, 2026
C. Approve Minutes of the Regular Council Meeting of February 17, 2026
Ayes – 5
Nays – 0
Consent Agenda is approved.

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9. Acceptance of Committee and Commission Minutes
A. Accept Minutes of the Health and Public Safety Meeting of January 28, 2026

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10. Public Hearings
None.

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11. Committee, Commission, and City Council Reports
Moynagh – Went to a Midway Chamber February 18 meeting that included St. Paul Mayor Her.
Attended funeral for Bob Hellen who was a pillar of the community.

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Jozwowski – nothing to report, but asks residents to wear bright things when walking in the
evening.

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Doll Kanne – VLAWMO Board of Directors met last week. Projects include resiliency studies
which includes Vadnais Heights. Noted VLAWMO is a publicly funded entity and meetings are
open to the public, mission is to protect local waters.

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Goebel – nothing to report.

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Krachmer – Krachmer has been representing the Cities for Safe and Stable Communities
coalition which now includes more than 30 cities. The coalition has met with Governor Walz’s
staff. Also met with Senator Xiong, chair of the State and Local Government Committee. Happy
to have Solid Ground at this meeting, they will be a great addition to the city. Workshop included
a representative from the City Attorney’s Office. Encouraged by people volunteering for the
commissions. Co-hosting a community gathering at Christ the Servant Church on March 19, for
community support. Food donations will be accepted.

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12. New Business
A. Approve Commission Appointments
Clement presented the commission appointments. This is the first year all full-time and
alternate positions are full, the only vacancy is Youth Liaison for Planning Commission.
Motion by Doll Kanne, seconded by Goebel, to appoint four residents previously
interviewed to the Park, Recreation & Trails and Health & Public Safety Commissions as
listed below.
• Caitlin Ostman – Park, Recreation & Trails – Alternate

8C

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• Claire Jozwowski – Park, Recreation & Trails – Youth Liaison
• Cristina Mlejnek – Health & Public Safety - Alternate
• Jay Dreher – Health & Public Safety - Youth Liaison
Ayes - 4
Nays – 0
Abstain - Jozwowski Motion is approved.

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B. Approve Fire Station Furniture Vendor
Watson presented information on the furniture vendor. Atmosphere also is keyed in to the
IT needs and lighting. Frison spoke on qualities of the vendor. Vendor will work with
architects and work with the state-contract process to acquire furniture. Watson and
Frison had toured Waconia. Doll Kanne asked what made Atmosphere stand out. Frison
responded that the team approach and durability of product line.
Motion by Jozwowski, seconded by Doll Kanne, to authorize city staff to enter into
agreement with Atmosphere Commercial Interiors for Furniture Products for the Vadnais
Heights Fire Station Project.
Ayes – 5
Nays – 0
Resolution is adopted.

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13. Old Business
None.

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14. Staff Reports
Lundquist – Nothing to report.
Frison – New ladder truck arrived, will be responding to calls in about a month.
Clement – Nothing to report.
Hauth – Progress made with the grant for the stormwater and trail project in the wooded wetland
behind City Hall, as the project made it into the legislative bill. Project will help filter water
before it gets to the St Paul water supply. Sanitary sewer access path is nearing completion and is
for pedestrian traffic only and fencing to notify the parts that are not open to the public.
Wall – Nothing to report.
Hartmann – Nothing to report.
Watson – Middle housing bill is working its way through committee, and may take many forms
before final votes. Bonding bill may also go through many iterations before final votes.

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15. Consideration of Future Topics for City Council

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16. Adjourn Meeting
Motion by Jozwowksi, seconded by Doll Kanne, to adjourn the meeting at 7:49 p.m.
Ayes – 5
Nays – 0
Meeting is adjourned.

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Respectfully submitted,

__________________________________
Kevin Watson, City Administrator

Kaylin Clement
Assistant City Administrator

8D

The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

651.204.6013 Phone
651.204.6113 Fax
[email protected]

Memorandum:
TO:

Mayor Krachmer and City Council Members

FROM:

Kaylin Clement, Assistant City Administrator

DATE:

March 17, 2026

SUBJECT:

Renee Prola Promotion and Job Description/Title Update

Recommended Council Action
Authorize city staff to move forward with expanding the role of Renee Prola, current Accounting
Technician II, to Financial & Administrative Support Specialist, effective March 21, 2026.
Background
Renee has been with the city since 2019 and has been continually showcasing the importance of
attention to detail, accountability and an unwavering dedication to not only her work responsibilities, but
the product and service we strive to bring to residents as an organization. With this promotion, her
current accounting duties will remain, while also playing a key role in City Hall facilities oversight, as
well as invoice reconciliation as it pertains to employee health, dental, life, disability and vision
insurance. Renee will also be responsible for providing payroll with any changes/discrepancies and
suspension of certain offerings as it relates to benefits, MN Paid Leave, workers compensation, etc.
With this expansion of duties, the city will not seek to fill the Accounting Technician II position, which
is Grade 9 in compensation. The Financial & Administrative Support Specialist will be compensated at
Grade 12.
Retaining valuable staff members while fostering professional growth has long-since been an objective
of the city, and this expanded role will do nothing but benefit the organization moving forward.

Attachment: Financial & Administrative Support Specialist Job Description

8D

CITY OF VADNAIS HEIGHTS
JOB DESCRIPTION
Job Title:
FLSA Classification:
Department:
Accountable To:

Financial & Administrative Services Specialist
Non-exempt
Finance
Finance Director

Primary Objective of Position
This position is responsible for performing accounting work ensuring compliance with Generally Accepted
Accounting Principles (GAAP). In addition, assists in employee benefits and coordinates third party facility
service vendors.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The
requirements listed below are representative of the knowledge, skill and abilities required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions of
the position. The essential functions listed below are intended as illustrations of the various types of work
that may be performed. The omission of specific duties does not exclude them if the work is similar,
related or a logical assignment to the position.
Essential Functions of the Position
• Prepares bank reconciliations and similar periodic reports by reviewing, analyzing, and
compiling financial information.
• Manages Accounts Payable.
• Verifies accuracy of bank deposits and investigates any differences.
• Administers the accurate and timely generation of utility bills.
• Assists with certification process.
• Assists with annual audit - preparation of audit work papers and requests for information.
• Maintains general ledger, including cash and investments, journal entries, and other financial
control records by classifying and recording transactions.
• Monitors internal controls, reconciles subsidiary ledgers and recommends corrective actions as
necessary.
• Prepares accounting adjusting journal entries.
• Completes special reports requiring financial information.
• Assists HR representative with various administrative tasks as it relates to accounts payable.
• Administers unemployment and workers’ comp claims in collaboration with HR.
• Primary administrative point of contact for facility service vendors; coordinate scheduling,
documentation, and tracking of services performed.
• Attend regularly scheduled work hours and outside regular hours as necessary.
• Performs other job-related duties as assigned.
Supervision of Others
This position is a key resource for residents and City staff and coordinates work performed by external
service providers.
Education and/or Experience
• 5+ years related experience or equivalent required.
• Degree in Accounting or related field is desired.
• Experience in municipal government, facilities operations or personnel administration is desirable.

Last Revised: March 2026

8D
Knowledge, Skills and Abilities
• Strong understanding of GAAP.
• Detailed knowledge of accounting/bookkeeping terminology, methods, procedures, and office
equipment.
• Proficiency in accounting software (preferably Springbrook), with advanced Excel skills.
• Ability to work with a variety of people and the public providing exceptional customer service.
• Ability to perform and organize work independently.
• Ability to multitask and prioritize various responsibilities.
• Ability to maintain confidentiality and exercise discretion when handling personnel and payroll
information.
• Ability to understand and follow both written and oral instructions.
• Ability to communicate effectively and professionally, orally and in written form.
• Ability to develop and maintain effective working relationships with city personnel, Vadnais
Heights City Council, outside vendors, and the public.
Conditions of Employment
• Must possess a valid Minnesota Driver’s License or the ability to obtain within thirty (30) days of
employment.
• Must satisfactorily pass a criminal background examination.
• Must comply with organizational and departmental policies.
Physical Demands
Work regularly requires sitting, speaking or hearing, repetitive motions, exerting little physical effort;
work occasionally requires standing, walking, lifting, carrying, and reaching with hands and arms; work
may rarely require pushing, pulling, climbing, balancing, stooping, kneeling, crouching, crawling,
handling, grasping, and feeling; work has standard vision requirements; vocal communication is required
for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive
information at normal spoken word levels.
Working Conditions
This position requires the employee to work alone, with others, around others and have contact with the
public. Work is generally performed in a moderately noisy location (e.g. business office) and will rarely
have exposure to environmental conditions. Work may occasionally involve visiting city facilities to
coordinate or document contracted services.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of all activities,
duties or responsibilities that are required of the employee for this job. Duties, responsibilities and
activities may change at any time with or without notice.
Acknowledgement/Signature
I have read this job description and fully understand the requirements set forth herein. I understand that
this is to be used as a guide and that I will be responsible for performing other duties as assigned. I
further understand this job description does not constitute an employment contract with the City of
Vadnais Heights.
Employee Signature

Date

_____________________________________________________________________________

Last Revised: March 2026

Minutes of a Meeting of the
Vadnais Heights Health and Public Safety Commission
Wednesday, January 28, 2026 – 7:00 pm

9A

CALL TO ORDER – Chair Pittelko called the meeting to order at 7:00 p.m.
ROLL CALL
Larrie Pittelko, Chair
Jim Golding, Vice Chair
Carol Mulder, Secretary
Charley Bruce
Jarron Farah
Rebecca Schoenecker, 1st Alternate

Present
Present
Present
Absent
Absent
Present

STAFF LIAISONS
Mike Krachmer, Council Liaison
Kurt Frison, Fire Chief
Kortnie Crayford, Allina Health

Present
Present
Present

APPROVE AGENDA – Upon motion by Mulder, seconded by Golding, the agenda was approved as
submitted. Motion carried.
APPROVE MINUTES – September 24, 2025 – Upon motion by Golding, seconded by Schoenecker,
the minutes of the September 24, 2025, meeting were approved as submitted. Motion carried.
NEW BUSINESS
A. Review charter. Highlight 2-84 as refers to Health/Public Safety. Discussion of alternate
terms and discussion of term limit for chair.
B. Select Chair:
Larrie Pittelko – Chair
Jim Golding – Vice Chair
Carol Mulder – Secretary
Chief Frison to bring to council a request for clarification of term limits and who they apply
to. Motion carried. Positions status quo until approved by council and vote next meeting.
C. Commission Membership. One application and interviews will be done at the February 17,
2026 Workshop.
D. Upon motion by Golding, seconded by Schoenecker, the members hereby adopt the stipend
payment process for 2026 as follows: Chairperson and Secretary receive $20.00 per meeting,
all other members, including alternates receive $15.00 per meeting. Attendance at a city
event qualify as a meeting, and members are paid as outlined in the fee schedule. Motion
carried.
E. Speaker Schedule
February: Sheriff – discuss current events
March: Kortnie – discuss 2025 data
May:
L:\Commissions\Health & Public Safety\2026\Minutes\012826 Minutes.docx

June:
July:
September: Health Commission Community Assessment by Ramsey County
F. City Council Assignment: Mayor Mike Krachmer
G. Federal enforcement in Vadnais Heights. There is a statement on the city’s website.
Resources and reports are also available residents on the website.

9A

UPDATES
A. Administration. Nothing to Report
B. Council Liaison. Mayor Krachmer would like the commission to raise their profile and have
more input at council meetings to give report of activities. Mayor would also like to give
commission a mission and challenge it to raise its profile.
C. Allina. Nothing to report.
Fire Department Update – Chief Frison updated the commission with the current call numbers:
30% – Fire & Rescue Calls
70% – Medical Calls
The new ladder truck should be arriving at the end of February. VHDF has hired 2 parttime firefighters and 2 Full-Time Captains. Third Captain will be hired in 2026.
Fire Station Update – Chief Frison reported that all updates on the new fire station can be found in the
following places: City’s website, Vadnais Heights News & Views, and the Vadnais Heights Press. There
are plans to have an open house once the project is ready and designed.
Agenda Setup –
February 25, 2026: Ramsey County Sheriff
ADJOURN
Meeting adjourned at 8:30 p.m. Motion by Mulder and seconded by Golding.
Respectfully submitted,
Carol Mulder
Secretary

L:\Commissions\Health & Public Safety\2026\Minutes\012826 Minutes.docx

Nolan W. Wall, AICP
Planning/Community Development Director
651.204.6027 Phone
651.204.6100 Fax
[email protected]

10A

The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

Memorandum:
TO:

Mayor Krachmer and City Council Members

FROM:

Nolan Wall, Planning/Community Development Director

DATE:

March 17, 2026

SUBJECT:

Request for Council Action
Public Nuisance Abatement Order
364 East County Road F

Recommended Council Action
Consider a motion to approve/deny action declaring a public nuisance and order an abatement at East
County Road F.
Background
Staff issued several correction notices for public nuisance violations at the property. The violations
include accumulated yard waste and unpermitted outdoor storage. Since fall 2024, large piles of lumber
and yard waste, dumped by tree-cutting contractors with permission, have remained on the site. Staff have
granted flexibility and provided multiple opportunities to achieve compliance and have now initiated an
abatement order to resolve the matter.
Staff request the City Council to hold a public hearing before ordering nuisance abatement. Under City
policy, the City will assess the abatement costs, plus a 25% administrative fee, to the property’s annual
tax bill. On March 10, staff mailed a public hearing notice to the property owners.
Action Requested
If the City Council desires to implement staff’s recommendations, pass a motion declaring a public
nuisance and order an abatement at 364 East County Road F on or after March 24, 2026.
This matter requires a simple majority vote.
Attachment(s):

Resolution

March 17, 2026 City Council Memorandum: 364 East County Road F Public Nuisance Abatement Order

Page 1

CITY OF VADNAIS HEIGHTS
COUNTY OF RAMSEY
STATE OF MINNESOTA

10A

RESOLUTION NO. 26-03-_____
A RESOLUTION DECLARING A PUBLIC NUISANCE AND
ORDERING ABATEMENT AT EAST COUNTY ROAD F
WHEREAS, on October 25, 2024, December 3, 2024, April 17, 2025, and February 4,
2026, respectively, the City of Vadnais Heights provided written notice to the property owners, as
described in Exhibit A, of violations to City Code Chapter 22, Article I, Sections 22-2(4) and 225(a); and
WHEREAS, on March 9, 2026, the compliance timeline expired, as in Exhibit B; and
WHEREAS, on March 10, 2026, the City notified the property owners in writing of the
public hearing scheduled for March 17, 2026, regarding this matter; and
WHEREAS, the compliance deadline has expired, and abatement by the City on or after
March 24, 2026 is necessary in accordance with applicable policies and procedures.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VADNAIS HEIGHTS declares a public nuisance and orders an abatement at 364 East County
Road F.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VADNAIS HEIGHTS that the cost of the abatement as documented by city staff, plus a 25%
administrative fee, shall be certified to the Ramsey County Auditor for collection with property
taxes following a public hearing by the City Council upon concluding the abatement.
This Resolution was declared duly passed and adopted and was signed by the Mayor and attested
to by the City Administrator this 17th day of March, 2026.
Attest:
Mike Krachmer, Mayor
Kevin Watson, City Administrator
(SEAL)

EXHIBIT A

10A

EXHIBIT B
CODE COMPLIANCE LETTERS

10A

Nolan W. Wall, AICP
Planning/Community Development Director
651.204.6027 Phone
651.204.6100 Fax
[email protected]

10A

The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

March 10, 2026
Richard and Ines Gondek
364 East County Road F
Vadnais Heights, MN 55127
SENT BY CERTIFIED MAIL
RE:

FINAL NOTICE OF CORRECTION AND INTENT TO ABATE
CODE ENFORCEMENT RECORD CE-25-4
364 EAST COUNTY ROAD F (PARCEL ID: 293022220006)

Dear Property Owners:
As stated in the February 4 letter, the final compliance deadline was March 9, 2026. The property remains out of
compliance.
The City Council will hold a public hearing at 7:00 PM on March 17, 2026, at City Hall (800 East County Road
E, Vadnais Heights, Minnesota). You may attend the hearing if you wish to contest this matter. At that meeting,
the Council will review the issue and may take further action, including issuing a misdemeanor citation or
authorizing the City to correct the violation on or after March 24, 2026.
If the City corrects the violation, it will assess the cost of the abatement, plus a 25% administrative fee, as a lien
against the property. The City will certify this amount to the Ramsey County Auditor for collection with your
property taxes.
If staff cannot access the property around the gate, they may remove and replace the lock.
If you have questions, please contact me at [email protected] or (651) 204-6027.
Sincerely,
The City of Vadnais Heights

Nolan Wall, AICP
Planning/Community Development Director
Enclosure(s):

02/04/2026 letter

cc/ec:

[email protected]
Megan Matzick, Building/Code Enforcement Inspector
Caroline Bell Beckman, City Attorney

Nolan W. Wall, AICP
Planning/Community Development Director
651.204.6027 Phone
651.204.6100 Fax
[email protected]

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The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

February 4, 2026

Richard and Ines Gondek
364 East County Road F
Vadnais Heights, MN 55127
SENT BY CERTIFIED MAIL
RE:

FINAL NOTICE OF CORRECTION

Dear Property Owners:
City staff have made multiple attempts to coordinate and carry out a cleanup plan for this property and have provided
ample time to do so. Despite these efforts, the city has received no response to recent correspondence. Little to no
progress appears to have been made toward bringing the property into full compliance. The new deadline for
complete compliance is March 9, 2026.
If you do not bring the property into compliance by the deadline, the City will hold a public hearing on March 17,
2026, at City Hall (800 East County Road E, Vadnais Heights, Minnesota). You can appear at the hearing if you
wish to contest the matter. The City Council will review the issue at that meeting and may take further action,
including issuing a misdemeanor citation or authorizing the City to correct the violation.
If the City corrects the violation on your behalf, it will assess the cost of the abatement, plus a 25% administrative
fee, as a lien against your property. The City will certify this amount to the Ramsey County Auditor for collection
with your property taxes.
For questions, please contact me at [email protected] or (651) 204-6027.
Sincerely,
The City of Vadnais Heights

Nolan Wall, AICP
Planning/Community Development Director
Enclosure(s):

10/25/24 letter
12/03/24 letter
04/17/25 letter

cc/ec:

[email protected]

Nolan W. Wall, AICP
Planning/Community Development Director
651.204.6027 Phone
651.204.6100 Fax
[email protected]

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The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

October 25, 2024
Richard L. Gondek
364 East County Road F
Vadnais Heights, MN 55127
RE:

NOTICE OF CORRECTION

Dear Property Owner:
The ongoing commercial use of the western portion of your property along McMenemy Street for storing yard waste
debris constitutes a public nuisance based on the following standards:
Sec. 22-2. - Public nuisances affecting health, safety, comfort or repose.
The following are hereby declared to be public nuisances, affecting health, safety, comfort or repose.
(4) Trash accumulations. An accumulation of tin cans, bottles or trash or debris of any nature or description
and the throwing, dumping, or depositing of any dead animals, manure, garbage, waste, sewage, decaying
matter, ground, sand, stones, ashes, rubbish, tin cans or other material of any kind on private property.
Sec. 22-5. - Outside storage, display or sale.
(a) Prohibited in certain districts. Outside storage, display or sale of miscellaneous materials, such as, but
not limited to, clothing, appliances, signs, equipment, lumber, non-operative motor vehicles, tires,
refuse, barrels and cans, in a R-1, R-2 or R-3 district is prohibited and declared a public nuisance. This
shall not apply to garage, estate, or craft sales as permitted by this chapter.
Please remove all brush, branches, logs, stumps, and other yard waste debris from your property, and discontinue
this activity. If you do not comply or make progress by November 25, 2024, the City may take further enforcement
action.
For questions, please contact me at [email protected] or (651) 204-6027.
Sincerely,
The City of Vadnais Heights

Nolan Wall, AICP
Planning/Community Development Director

Nolan W. Wall, AICP
Planning/Community Development Director
651.204.6027 Phone
651.204.6100 Fax
[email protected]

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The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

December 3, 2024

Richard and Ines Gondek
364 East County Road F
Vadnais Heights, MN 55127
RE:

NOTICE OF CORRECTION – SECOND NOTICE

Dear Property Owners:
The original notice of correction was sent on October 25, 2024. Although some removal actions occurred, the
original compliance deadline was not met. Therefore, this serves as a second notice that compliance must be
achieved by January 6, 2025, to avoid further enforcement actions, including potential abatement by the city.
For questions, please contact me at [email protected] or (651) 204-6027.
Sincerely,
The City of Vadnais Heights

Nolan Wall, AICP
Planning/Community Development Director
Enclosure(s):

10/25/24 letter

cc/ec:

[email protected]

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Katie Everett
Recreation & Facilities Manager

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The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

651.204.6060 Phone
651.204.6011 Fax
[email protected]

Memorandum:
TO:

Mayor Krachmer and City Council Members

FROM:

Katie Everett, Recreation and Facilities Manager

DATE:

March 17, 2026

SUBJECT:

Public Outdoor Event Policy

Requested Council Action
Approve the new Public Outdoor Event Policy
Background
Council recently directed staff to create a policy to standardize review of requests for support by
community groups hosting public events. Staff have drafted a Public Outdoor Event Policy which
incorporates elements from the existing Public Outdoor Event permit process, Vadnais Heights City
Code, and references policies from other cities. Some existing procedures have been updated to improve
clarity and/or provide efficiencies for reviewers and applicants.
Staff are recommending to simplify the Public Outdoor Event language in city code with extended detail
included in a separate policy that can be more easily adjusted in the future if something is found to not
work well in practice. Staff are requesting council approval of the new policy. Once the new policy is
approved, staff will seek approval of two ordinances at the April 7 Council Meeting, one for the
language changes in City Code and another for the updated Fee Schedule.
The language included in these documents defines a “Public Outdoor Event” as any outdoor event on
public or private property in a way that brings people and activity to the site that does not normally
occur, where the general public is invited to attend, and at least 25 individuals are expected, held by any
persons, business, or organization, including, but not limited to, parades, races, walks, bike rides,
markets, live performances, demonstrations, contests, exhibits, pyrotechnics, light and image projection,
festivals, concerts, tournaments, and parties.
Public Outdoor Event Policy
A few things to note about the recommended policy:
• The policy addresses the event permitting requirements and process as well as review of requests
for in-kind grants.
• The policy clarifies which types of gatherings are exempt from permitting, and allows for
administrative approval of smaller, low-risk events that do require permits.

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•

As written, support for events would be in the form of in-kind grants (example: picnic shelter
fees, equipment use, staff time). Eligibility for in-kind grants is limited to 501(c) (3) non-profit
organizations in good standing, based in Vadnais Heights.

City Code Revision
The recommended revision to city code:
• Defines a public outdoor event (same language as the Policy)
• States that permits are required according to the Policy and fees are set by the city fee schedule.
• Lists the same exemptions language as the Policy – note, these exemptions differ from the
existing version of code.
• Details enforcement measures for events occurring without a permit or events out of compliance
with permit terms.
Fee Schedule
As written, the Public Outdoor Event Policy eliminates the current bond requirement with the permit
application and replaces it with a damage deposit to be collected with a city facility rental. All Public
Outdoor Event permit holders are also required to provide a certificate of liability insurance. There is
also a stipulation to allow for permit applications to be reviewed on a shorter timeframe with an
expedited fee (staff have the ability to determine if a faster review is appropriate on a case-by-case
basis).
Recommended Fee Schedule update:
Public Outdoor Event
Permit Application Fee
Expedited Review Fee
Damage Deposit - Associated with
Public Outdoor Event Permit

$130.00
$50.00
$1,000.00/event 250+
$500/event under 250

Enclosures
Public Outdoor Event Policy Recommendation
Code Revision Recommendation

Replaces standard Picnic Shelter and
Warming House rental damage deposit
above when a Public Outdoor Event
permit is required for the event.

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Public Outdoor Event Policy
Approved XX/XX/2026
PURPOSE
The City of Vadnais Heights recognizes the value of community events in building a vibrant
and healthy community. The city promotes regular and active use of public property and
encourages a wide variety of events in the community.
POLICY
The purpose of the Public Outdoor Events Policy and permitting process is to provide
guidance to event organizers to ensure a safe and successful event. The policy was also
created to ensure that:
•

•
•
•

Decisions regarding in-kind grant support, and approval or denial for public outdoor
event permit applications are considered using an open, inclusive, and transparent
method based on uniform criteria.
Insurances and licenses appropriate for public outdoor events are obtained, and the
city’s risk exposure is properly evaluated.
Adequate protection of public health, safety, and welfare of citizens is provided for
all public outdoor events.
Adequate staffing levels are in place to service public outdoor events.

The criteria listed below will be used in evaluating in-kind grant support. Please note that
not all criteria apply to every event.
•
•
•
•
•
•

•

Event has wider community benefit beyond supporting organization.
Event is marketed beyond Vadnais Heights with the potential to attract visitors from
a broader region that will contribute to the local economy.
Event is presented by a 501(c)(3) non-profit organization and is supported with
sufficient volunteers.
Event will build/enhance community.
In-kind grant encourages a new event which has potential to grow.
The event meets Public Purpose expenditure guidelines:
1. promotes the health, safety, and welfare of the city, and
2. does not have as its primary objective the benefit of a private interest.
Events that have previously received in-kind grant support will be required to provide
a recap of the previous event to include estimated attendance, marketing and
economic benefit.

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Public outdoor events can often exceed the city’s capacity to provide usual city services.
Regulations are necessary to ensure that such events are conducted with sufficient
consideration given to public safety issues, including, among other considerations, the
impact of such events on parking and vehicular traffic within the city, and expenditure of
city funds. All events are subject to applicable local ordinances and state law requirements
whether expressly stated in the policy or not.
Definitions
For purposes of this policy, the following terms shall have the meaning given to them:
a) “Person” is defined as a natural person, association, organization, club or group
formed for a common purpose, partnership of any kind, Limited Liability Company,
corporation or any other legal entity.
b) “Public outdoor event” any outdoor event on public or private property in a way that
brings people and activity to the site that does not normally occur, where the
general public is invited to attend, and at least 25 individuals are expected, held by
any persons, business, or organization, including, but not limited to, parades, races,
walks, bike rides, markets, live performances, demonstrations, contests, exhibits,
pyrotechnics, light and image projection, festivals, concerts, tournaments, and
parties.
This policy does not apply to:
1. Special events sponsored and managed by the City of Vadnais Heights.
2. Events held on the property of any school, place of worship, hotel conference
center, arena, or similar permanent place of assembly which are the regularlyestablished purpose of the venue.
3. Non-commercial events held on private property or in city parks such as
weddings, graduation parties, or other social parties to which the general public
are not invited. A picnic shelter reservation is needed for city parks, and a picnic
shelter special use permit may be required for park facilities.
4. Typical residential activities, including, but not limited to, garage sales, estate
sales and/or open houses are excluded from regulation under this division
unless otherwise regulated by other provisions of this Code.
c) “Small Event” is defined as an event where no city support is necessary and there
are only low risk/exposure activities involved.
d) “Large Event” is defined as an event where City support is necessary, in-kind grant
support is requested, the event consists of multiple components, or the event has

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activities in the moderate or high risk/exposure categories as defined in the
Insurance Section on page 6.
e) “Vendor” is defined as someone who offers or sells goods or services.
Types of Events
•

•

Non-Profit Events: The city may provide in-kind grant assistance to public
outdoor events operated by non-profit organizations. To be eligible, the
organization must be a registered and in compliance 501(c) (3) that serves
Vadnais Heights residents with a registered address in Vadnais Heights. These
events must meet the other requirements of the Policy, and organizations are
responsible for any costs of the event beyond the approved support level.
For-Profit Events: The city will allow other public outdoor events operated by
for-profit sponsors who are beneficial to the city and the public. The organizers
of these events will be required to pay 100% of all city costs related to the event.
These events must meet the other requirements of the Policy.

Permit Required
A permit is required to hold a Public Outdoor Event within the city. The City of Vadnais
Heights Public Outdoor Event permit application can be found on the city’s website or
obtained through the Deputy City Clerk.
Issuance of a Public Outdoor Event permit does not, in any way, imply city sponsorship of
the event. An applicant may not use, print or duplicate any of the trademarks, trade names,
service marks, logos, identifications or other proprietary rights and privileges of the city for
any purpose in connection with a Public Outdoor Event without prior written consent from
the City of Vadnais Heights.
Public outdoor event permits must be applied for at least 45 days prior to the event. City
staff may waive the minimum filing period if, after due consideration of the date, time,
place and nature of the event, the anticipated number of attendees, and the city services
required in connection with the event, it is determined that the waiver will not adversely
impact the public health, safety, or welfare of the residents of the city. A fee for expedited
review will apply in accordance with the city’s current fee schedule. Public outdoor event
permit applications will be reviewed by the appropriate city departments including, but not
limited to Parks and Recreation, Public Works, and Fire. The permit application has the
following requirements that shall be completed to include the following information:
a) The name and phone numbers of at least two persons in charge of the event and
phone numbers they can be reached at on the day of the event.
b) The date and hours of the event.
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c) The address where the event will be conducted or a map of the planned route or
path of the event with starting and finishing points.
d) A signed letter of authorization from the property owner, if applicable.
e) A proposed event layout plan, including locations of any temporary structures,
portable restroom facilities, and other activities. A site inspection may be required
for some events. Right-of-way permits may be required for events with any activities
or equipment stationed on or obstructing roads.
f) A proposed parking plan with authorization letters for parking areas owned or
controlled by others.
g) A safety and security plan. Security will generally be required for Friday and Saturday
events, and at least two security guards will be required for events with more than
250 people. Security may be required for other events upon review of the permit
application. Security must be easily identifiable by uniform, shirt, etc. Some events
may require Ramsey County Sheriff’s Office cooperation and approval.
h) A cleanup plan.
i) The purpose of the event.
j) The estimated number of attendees.
k) Any other information which the city may require.
Application for Permit/Fees
A complete application must be submitted at least 45 days in advance of the event.
Applications can be submitted through the city’s online permit system. Applicable fees
must be submitted to the city with the completed application. The fee schedule, including
fees for public outdoor events, can be found on the City’s website.
In addition to the permit application fee, the applicant shall pay all additional costs
incurred by the city as a direct result of the Public Outdoor Event. Staff will provide
estimated costs to the applicant. The organizer shall pay rental fees and damage deposits
for use of city facilities. Damage deposits associated with a Public Outdoor Event rental will
be a higher amount than a standard facility rental. Amounts will be set in the city’s fee
schedule. Failure to provide a complete application or to pay the fees is sufficient reason to
deny the Public Outdoor Event permit. Any waiver of costs and/or award of in-kind grant
support must be approved by the City Council. The event must meet Public Purpose
expenditure guidelines for any waiver of costs or in-kind grant support.
These guidelines are as follows:
a) promotes the health, safety, and welfare of the city, and
b) does not have as its primary objective the benefit of a private interest.
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Days and Hours Allowed
No events shall occur before 7 a.m. or after 9 p.m., unless otherwise approved by city
council with consideration for public health, safety, and welfare.
All noise levels shall be in accordance with section 22-36(a) of the city code. A citydesignated official may measure the noise levels shortly into the event, and during the
event. Rules for measuring noise shall be issued by the city-designated official prior to the
event. Testing may be conducted on a Minnesota Pollution Control Agency decibel reading
device. A warning shall be issued if noise is above the allowable limit, and the source of the
noise generation shall have to cease upon the issuance of a second warning.
Amplified music and/or speaking can only be for a period of four hours or less between the
hours of 7:00 a.m. – 9:00 p.m. Monday-Friday, and 9:00 a.m. – 9:00 p.m. on weekends and
legal holidays. Amplified speakers are required to be positioned in a way to limit noise to
the to the surrounding residential areas.
Event Clean Up
The applicant shall keep the premises in a sanitary condition continuously during the
event, remove all trash during and after the event, and provide adequate portable toilets if
needed. Applicant shall instruct all vendors about recycling requirements and shall provide
receptacles for collection of recyclables. The final clean up should be done immediately
after the event, or no later than 12 hours after the event ends. The cleanup shall be done for
an area surrounding the event, to remove all waste generated by event participants, which
takes into account utilized parking areas and public streets including any properties
impacted by windblown trash. Applicant shall be responsible for cost of repair for any
damages to city property.
Mobile Food Vendors
Food vendors must obtain any required Minnesota Department of Health or Ramsey
County Food License and any applicable mobile food vending license required under the
City Code. Proof of license and permit shall be provided to the City at least 7 days before
the event and kept on site for immediate inspection. Event organizer will provide a list of
participating food vendors to the city at least 7 days before the event.
Use of Alcohol
There shall be no sale, service, or consumption of alcoholic beverages without obtaining a
temporary liquor license. Application for a temporary liquor license is available through the
Minnesota Department of Public Safety – Alcohol and Gambling Enforcement Division and
must be submitted to the city along with the license fee 30 days prior to the event. The
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hours of outdoor consumption shall be determined on the permit. In addition to all other
applicable state and local liquor regulations and laws, additional conditions and insurance
requirements shall apply to events involving the use of alcohol. This information will be
included with the temporary liquor license and license agreement.
Use of Electricity
Events using electricity may require an electrical inspection by the State Electrical
Inspector. It is the event organizer’s responsibility to contact the inspector’s office to
determine if an inspection is needed.
Costs
The applicant will be responsible for all costs related to the event. These include, but may
not be limited to:
•
•
•
•

Use of city equipment
Staff time for: street closures; posting of no-parking signs; assistance with crowd
control; delivery, set up and tear down of equipment, etc.
Repair and restoration for any damage to city property
Additional police and/or fire protection or other city services

Applicant will be provided with estimates of the costs related to the event. The city council
must approve any waiver of fees or associated costs including award of in-kind grant
support.
Notice
Applicant shall provide a 10-day notice to properties within 500 feet of the event. For
events that occur over a course or a route, the applicant shall attempt to notify the public.
The city will provide the applicant the mailing list.
Insurance
Insurance for all vendors operating on public property is required. The city shall collect one
insurance certificate from the event sponsor/licensee. A certificate of insurance shall be
submitted with the application (or a minimum of 45 days prior to the event). Certificates
shall name the City of Vadnais Heights as an additional insured.
The Event Sponsor/Licensee is responsible for requiring that all vendors, operators and/or
participants have the appropriate insurance.
All events proposed by the event sponsor shall be covered events. If any event is not fully
covered and/or excluded by the vendors’ insurance policy, the city will require that event
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sponsor/licensee provide insurance for the event at limits greater than or equal to those
required by the city. In addition, the licensee will indemnify and hold harmless the city for
any and all events sponsored.
The city reserves the right to require higher levels of insurance based on risk factors and
past experience. The insurance coverage amounts required are dependent on the
risk/exposure level of the activity as noted below. Staff will review each Public Outdoor
Event application and assess the potential risk/exposure to the City of Vadnais Heights
according to the following risk categories:
Class I – Low risk/exposure: Involves no physical activity by participants and no severe
exposure to spectators. Examples of events in this category include, but are not limited
to: meetings, seminars, social gatherings, theatrical performances, community band
performances, plant sales, etc. It shall be the policy of the city to not routinely require
insurance coverage for events classified as Class I – Low Hazard. This waiver of the
insurance requirements is meant to cover small gatherings or ceremonies, are limited
to passive participation by the public, require no use of electricity, and require no city
services. All other events are required to provide insurance as outlined in this policy.
Class II – Moderate risk/exposure: Involves moderate physical activity by participants
and no severe exposure to spectators. Events in this category include, but are not
limited to: amateur team sports, dances, marathons, races, political rallies, flea
markets, art fairs, food vendors/food activities, and events that involve the use of
electricity. It shall be the policy of the city to require insurance coverage amounts of at
least $1,000,000/occurrence and $2,000,000/aggregate or the limits of the event
sponsor/licensee policy, whichever is greater.
Class III – High risk/exposure: Involves major participation by participants and/or
moderate/severe exposure to spectators. Events in this category include, but are not
limited to: parades with floats, circus/carnivals, and semipro team sporting events, rock
concerts, alcoholic beverage sales, vehicle races, demolition derbies, firework
displays, carving events/competitions, professional sporting events, dunk tanks, tractor
pulls, and rodeos. Events involving motor vehicle races, stunts, demolition derbies,
mechanically operated amusement devices, rodeos, tractor pulls, dunk tanks, and
fireworks displays require specialized insurance, indemnification, waivers, and/or
inspection reports, thereby requiring special handling, review and authorization. It shall
be the policy of the city to require insurance coverage amounts of at least
$2,000,000/occurrence and $4,000,000/aggregate or the limits of the event
sponsor/licensee policy, whichever is greater.

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The insurance shall cover all losses related to the events in which the insured is involved,
including set up and takedown.
The League of Minnesota Cities offers a program that provides private individuals and
groups with access to low-cost liability coverage for special events held at city facilities.
Information regarding this program can be found here. This is for informational purposes
only. There is no requirement to use this program.
Waivers
Applicant shall collect for all participants prior to each event signed participant waivers by
the participants in runs, walks, bike rides, and any other events occurring on city property.
No one shall be allowed to participate in such events without signing a waiver. Waivers
must be retained by the event sponsor/licensee at the end of the event. In most instances,
waivers will be required for Class II and III activities
Issuance and Conditions
Permit applications shall be submitted through the city’s online permit system to be
reviewed by city staff. Departments shall submit their reports, recommendations and
estimated costs.
Certain Public Outdoor Event permits will require City Council approval. These events
include, but may not be limited to:
•
•
•
•
•

Events involving extensive use of public property (may include more than one area
and/or significantly limit use by the general public)
Events that are held for more than one day
Events involving the sale, consumption or service of alcohol
Events where the applicant is requesting in-kind community grant support
Events where staff has recommended denial if the applicant chooses to appeal the
staff decision.

Class I events as described in the Insurance section may be approved administratively if
none of the above items apply.
The city may attach such reasonable conditions to the permit as are deemed necessary to
protect the public health, safety and welfare, including, but not limited to the following:
•
•
•
•

Location and hours during which the event may be held
Sanitation/availability of potable water
Security/crowd management
Parking and traffic management
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•
•
•
•
•
•
•
•
•
•
•

Emergency and medical services
Clean-up of premises and surrounding area/trash disposal
Insurance
Lighting
Fire service/safety
Temporary construction, barricades/fencing
Removal of advertising/promotional materials
Noise levels
Alcohol consumption
Notification of surrounding businesses/property owners regarding street closures
and event related restrictions
Any other conditions which the city deems necessary

Exceptions to the Permit
The permit requirement contained in this policy does not apply to the following, as defined
by City Code:
a. Special events sponsored and managed by the City of Vadnais Heights.
b. Events held on the property of any school, place of worship, hotel conference
center, arena, or similar permanent place of assembly which are the regularlyestablished purpose of the venue.
c. Non-commercial events held on private property or in city parks such as weddings,
graduation parties, or other social parties to which the general public are not invited.
A picnic shelter reservation is needed for city parks, and a picnic shelter special use
permit may be required for park facilities.
d. Typical residential activities, including, but not limited to, garage sales, estate sales
and/or open houses are excluded from regulation under this division unless
otherwise regulated by other provisions of this Code.
Grounds for Denial or Revocation
Staff and/or council shall have the discretion to consider, in granting, denying or revoking a
permit, any reasonable facts or circumstances relating to public health, safety and welfare
including, but not limited to, the following:
•
•

The location of the Public Outdoor Event would cause undue hardship for adjacent
businesses or residents.
Another Public Outdoor Event has already been approved at the same time
requested by the applicant or so close in time as to cause undue traffic congestion,
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•

•

•
•
•
•
•
•
•
•
•
•
•

or to create a situation where the city is unable to meet the needs to provide for law
enforcement and other city services for both events.
The Public Outdoor Event is of a size or nature that requires the diversion of too
many law enforcement officers to properly police the event site and contiguous
areas, and/or that allowing the event would unreasonably deny law enforcement
protection to the remainder of the city and its residents.
The time, route, hours, location or size of the Public Outdoor Event could cause a
threat to public safety, interference with normal traffic flow, congestion or
inconvenience to the public.
The location of the Public Outdoor Event will interfere with previously scheduled
construction or maintenance work.
Failure to provide a completed application, fees, or providing false or misleading
information.
The applicant fails to comply with the liability insurance requirements or the
applicant’s insurance lapses or is canceled.
The applicant fails to agree to abide or comply with all of the conditions and terms
of the Public Outdoor Event Permit.
The Public Outdoor Event would seriously inconvenience the general public’s use of
public property, services or facilities.
The Public Outdoor Event would create or constitute a public nuisance.
The Public Outdoor Event could cause significant damage to public property or
facilities.
The Public Outdoor Event would engage in or encourage participants to engage in
illegal acts.
The applicant is a minor at the time of the event.
The applicant hosted a previous event that violated the Public Outdoor Event Policy
The applicant has delinquent fees, charges or other outstanding financial claims
with the city.

Process for Denial or Revocation
Failure of any person to comply with any ordinance of the city or the laws of the state shall
be grounds for denying or revoking a permit granted under this article. If a permit is denied
or revoked by the City Council, the city will notify the applicant with the reason(s). The
applicant will be allowed an opportunity to appeal a staff decision to deny an event to the
City Council.
Any permit issued may be revoked by the City Administrator or designee at any time when,
by reason of violation of city code, state law, disaster, public calamity, riot or other
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emergency, the City Administrator or designee determines that the safety of the public or
property requires such revocation.

Page 11 of 11

- CODE OF ORDINANCES
Chapter 10 - BUSINESSES
ARTICLE II. - SPECIFIC BUSINESS LICENSES AND REGULATIONS
DIVISION 5. PUBLIC OUTDOOR EVENT

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DIVISION 5. PUBLIC OUTDOOR EVENT
Sec. 10-166. Defined.
The following words, terms and phrases, when used in this division, shall have the meanings ascribed to
them in this section, except where the context clearly indicates a different meaning:
Public outdoor event means any outdoor event on public or private property in a way that brings people and
activity to the site that does not normally occur, where the general public is invited to attend, and at least 25
individuals are expected, held by any persons, business, or organization, including, but not limited to, parades,
races, walks, bike rides, markets, live performances, demonstrations, contests, exhibits, pyrotechnics, light and
image projection, festivals, concerts, tournaments, and parties.
(Code 1999, § 119.010)

Sec. 10-167. Permit required.
Permits shall be required for public outdoor events according to the city’s current Public Outdoor Event
Policy. The policy can be found on the city’s website and copies may be requested at City Hall. Public outdoor
event permits may be submitted through the city’s online permitting system for review. Permit applications must
be received at least 30 days prior to the requested event date.

Sec. 10-168.
Reserved

Sec. 10-169. Permit fee.
The cost of the outdoor event permit shall cover the cost of the city's review of the event. The fee shall be
set forth as provided in the city fee schedule.
(Code 1999, § 119.040)

Sec. 10-170. – 10-175
Reserved.

Sec. 10-176. Exemptions.
a)

Special events sponsored and managed by the City of Vadnais Heights.

b) Events held on the property of any school, place of worship, hotel conference center, arena, or similar
permanent place of assembly which are the regularly-established purpose of the venue.
c)

Non-commercial events held on private property or in city parks such as weddings, graduation parties, or
other social parties to which the general public are not invited. A picnic shelter reservation is needed for city
parks, and a picnic shelter special use permit may be required for park facilities.

d) Typical residential activities, including, but not limited to, garage sales, estate sales and/or open houses are
excluded from regulation under this division unless otherwise regulated by other provisions of this Code.

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(Code 1999, § 119.110)

Sec. 10-177. Enforcement.

Events occurring without a required permit, or events occurring out of compliance with a permit may be subject to
immediate enforcement including but not limited to event termination and/or attendee dispersal at the discretion
of local officials, the cost of any enforcement actions will be the responsibility of the event permit holder.
Organizers of events that violate these provisions or any conditions in their permit will be banned from making an
event permit application for 5 years; if additional violations are made during a subsequent event, the applicant will
no longer be eligible.

Secs. 10-178—10-205. Reserved.

Created: 2025-09-24 10:31:46 [EST]

(Supp. No. 11)
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Jim Hauth
Public Works Director

12B

The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

651.204.6050 Phone
651.204.6100 Fax
[email protected]

Memorandum:
TO:

Mayor Krachmer and Council Members

FROM:

Jim Hauth, Director of Public Works

DATE:

March 12, 2026

RE:

Approve Agreement with Gem Lake for Well Sealing Grant Application

Recommended Council Action
Adopt resolution authorizing the City Administrator to execute an agreement between Gem Lake and Vadnais
Heights to facilitate application for well sealing grants.
Background
Council recently expressed support for a project that would extend water main north on Labore Road and connect
Gem Lake residents to the Vadnais Heights system. When Vadnais Heights water is available to Gem Lake
residents they will be required to connect to the public system and seal their private wells. The cost to seal wells
can be in the thousands of dollars and Gem Lake is seeking a grant to help reduce the costs.
Since they are not a Public Water System (PWS), they cannot apply. As the PWS, Vadnais Heights can apply on
their behalf. Gem Lake is actively pursuing a PWS designation with the Minnesota Department of Health. If they
are successful, they will be able to apply for the grant on their own, but if Gem Lake is not successful in time,
approval of this agreement with ensure they can still apply for the well sealing grant.
The cities are working on a Memorandum of Understanding which will outline the conditions of the partnership
and ensures that all costs are paid by Gem Lake. The council packet will be updated with the MOU as soon as it is
available. If it is not available by the March 17 council meeting staff will recommend pulling this item.
Staff recommend adopting the attached resolution. I will be available to answer any questions you may have at
the March 17, 2026, council meeting.
Attachments
- Resolution

12B
CITY OF VADNAIS HEIGHTS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 26-03-___
A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN
AGREEMENT BETWEEN GEM LAKE AND VADNAIS HEIGHTS TO FACILITATE AN
APPLICATION FOR WELL SEALING GRANTS
WHEREAS, the City of Gem Lake is designing a project to install and connect residential homes to the City
of Vadnais Heights Public Water System; and
WHEREAS, well sealing will be required for all residents within 5 years of the City water system being
available; and
WHEREAS, well sealing grants exist through the State of Minnesota; and
WHEREAS, the City of Gem Lake is not eligible to apply for the grants because they are not currently a
registered Public Water Supply System; and
WHEREAS, the City of Vadnais Heights can apply on behalf of Gem Lake for the well sealing grants;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Vadnais Heights, Minnesota:
The City Council authorizes the City Administrator to execute an agreement between Gem Lake and
Vadnais Heights to facilitate an application for well sealing grants.
WHEREUPON said resolution was declared duly passed and adopted.

WITNESS MY HAND officially as Mayor this 17 day of March, 2026.

Attest:
______________________________
Kevin Watson, City Administrator
(SEAL)

______________________________
Mike Krachmer, Mayor

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Memorandum of Understanding
Well Sealing Grant Application Agreement
This memorandum of understanding (“MOU”) is made and entered into this
__________day of___________2026, by and between the City of Vadnais Heights (“Vadnais
Heights”) and the City of Gem Lake (“Gem Lake”).

WHEREAS, Vadnais Heights and Gem Lake entered into a Utility Service
Connection Agreement on April 17, 2018 (the “Agreement”) governing municipal water
and sanitary sewer system connections to the Villas of Gem Lake development;
WHEREAS, both parties continue to work towards an overall agreement that
builds upon the current agreement, and that will address all current and all future water
connections between the two Cities;
WHEREAS, the parties seek to apply for a MN Board of Water and Soil
Resources Drinking Water Projects and Practices Grant for well sealing that will benefit
the 40 private wells within the City of Gem Lake but will need the assistance of the City
of Vadnais Heights to apply for the grant due to the ultimate supplier of the water, is
registered as a Public Water System, and currently has an approved Well Head Protection
by the MDH;
WHEREAS, the terms and conditions of the Agreement remain in full force and effect.

And clarify the understanding and interpretation of the Agreement through this MOU;
NOW, THEREFORE, the parties agree to the following:

1. Gem Lake is an LGU however, LGU’s are only eligible for the drinking water
specific grants if they have an MDH-approved source water protection plan (such
as a wellhead protection plan). Gem Lake does not have this plan, but Vadnais
Heights does.
2. Vadnais Heights will agree to serve as the grant applicant, submitting the
application through its eLINK account.
3. City of Gem Lake would provide the required local match (10% of the total
project budget) and would be responsible for implementing and carrying out the
well sealing work if the grant is awarded including all financial responsibilities
associated therewith.
4. Gem Lake agrees to continue to work with MDH to become a PWS. Per
Minnesota Dept of Health, the agency can’t make a system an active PWS until
they are truly active.
5. Vadnais Heights would act as the fiscal/grant sponsor for BWSR purposes, with
coordination between both cities on grant program administration, reporting,
reimbursements, and closeout requirements.

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6. Grant program administration duties include coordinating with MN BWSR and the
private landowners on technical assessments, contract/agreements, signed
vouchers for reimbursement, certifications of completion
7. Risk is mitigated through adherence to the approved workplan, proper
administration, and timely completion of all reporting requirements
8. Both parties mutually agree to indemnify and hold harmless each other from any
claims, losses, costs, expenses, or damages, resulting from the acts or omissions of
their respective officers, agents, or employees of the indemnifying party. Under no
circumstances, however, shall a party be required to pay on behalf of itself or other
parties amounts more than the limits on liability established in Minn. Stat. Chapter
466.
9. Gem Lake would provide the required Level of effort for administration &
reporting:
1. Estimated at 30-40 hours of work over a 2-3 year time period is likely.
2. Reports are due Feb 1 of each year until the grant is closed out.
3. The reports request updates on activities and expenditure that occurred
since the previous report.
4. A close out report is also required withing 30 days after closing out the
grant.
5. Gem Lake would work with Vadnais Height’s finance officer to complete
grant payment disbursements.
IN WITNESS WHEREOF, the parties have hereunto set their hands.
CITY OF VADNAIS HEIGHTS, MINNESOTA
Pursuant to authority granted by
Council Resolution No._________
adopted on the day of _____________,
2026.

Mike Krachmer, Mayor
Date: _______________________

Kevin Watson, City Administrator
Date: _________________________

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CITY OF G E M L A K E , M I N N E S O TA
Pursuant to authority granted by Council
Resolution No.______ adopted on the
day of _________ , 2026.
Gretchen Artig-Swomley, Mayor
Date: _______________________

City Clerk
Date: ____________________________

Mayor
Mike Krachmer

The City of Vadnais Heights
800 East County Road E
Vadnais Heights, MN 55127

Council Members
Erik Goebel
Kelly Jozwowski
Katherine Doll Kanne
Jerry Moynagh

651.204.6000 Phone
651.204.6100 Fax

City Administrator
Kevin P. Watson

Forecasted Items
Forecasted Items - Workshop
• Fire Relief Retirement Increase Plan Discussion
• LAHA Funds/Home Improvement Loan Program
• Park Commission Recommendations
• Community Survey Discussion
• Comprehensive Plan Timeline
Forecasted Items - Regular
• VHEDC Update
• 2026-01 Bid Tabulation and Award Contract
• Lift Assist Ordinance
• POE Policy Ordinance
• Fee Schedule Ordinance
• Zoning Ordinance
• Massage Ordinance
• Vadnais Heights Area Community Foundation Update
• Tubman Update