In the minutes: East Grand Forks meeting, License Plate Reader (Nov 3)

AGENDA
OF THE CITY COUNCIL
CITY OF EAST GRAND FORKS
TUESDAY, NOVEMBER 3, 2026 – 5:00 PM
PUBLIC NOTICE – interactive Technology Participation
In accordance with Minnesota Statute 13D.02, Subdivision 4, Council Members may
Participate in this meeting via interactive technology when necessary.
Must Be Done By 6 P.M. - Due to General Election
CALL TO ORDER:
CALL OF ROLL:
DETERMINATION OF A QUORUM:
PLEDGE OF ALLEGIANCE:
MAYORS’ PROCLAMATION: RECOGNIZING OPERATION GREEN LIGHT FOR
VETERANS WEEK NOVEMBER 4-11, 2026
OPEN FORUM:
“An opportunity for members of the public to address the City Council on items not on the current Agenda.
Items requiring Council action maybe deferred to staff or Boards and Commissions for research and
future Council Agendas if appropriate.”
APPROVAL OF MINUTES:
1. Consider approving the minutes of the “Regular Meeting” for the East Grand Forks, Minnesota City
Council of October 20, 2026
2. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City
Council of October 27, 2026
SCHEDULED BID LETTINGS: NONE.
SCHEDULED PUBLIC HEARINGS: NONE.
CONSENT AGENDA:
Items under the “Consent Agenda” will be adopted with one motion; however, council members may
request individual items to be pulled from the consent agenda for discussion and action if they choose.
3. Consider approving the Fireworks/Pyrotechnic Special Effects Permit Application for the fireworks
display for the Hollydazzle event scheduled for November 22, 2026, contingent upon approval of the
Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations
should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff
adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited
English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting.
1

Fire Chief.
4. Consider adopting Resolution No. 26-11-94 approving the Police Department’s "Food for Fines"
Street Maintenance and Snow Emergency parking ticket program for the 2026 winter season, all of
which will be donated to the East Grand Forks Food Shelf.
5. Consider adopting Resolution No. 26-11-95 authorizing the City Administrator/Clerk-Treasurer to
certify the listed accounts for mowing to the County Auditor for collection with the 2027 real estate
taxes.
ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS:
6. Regular meeting minutes of the Water, Light, Power, and Building Commission for October 7, 2026.
COMMUNICATIONS: NONE
OLD BUSINESS: NONE
NEW BUSINESS:
7. Consider approving the 2027-2028 lease agreement between the city and the Metropolitan Planning
Organization for office space in City Hall at a lease rate of $14.75/sq. ft. for 2027 and $15.00 for
2028.
8. Consider approving the 2027-2029 lease agreement for Galstad, Jensen, & McCann, P.A.’s for office
space in the city owned Infill Building at a rate of $11.25/sq. ft for the 2027, 2028, and 2029.
9. Consider approving Resolution No. 26-11-96 approving the LG214 Premises Permit Application for
East Grand Forks Blue Line Club to conduct lawful gambling at The Post, 1009 Central Avenue
NW, and authorize the appropriate city officials to sign and submit the resolution to the Minnesota
Gambling Control Board.
10. Consider approving Resolution No. 26-11-97 authorizing preliminary approval of a cannabis retail
registration to Boreal Elite, LLC at 302-304 Demers Ave.
CLAIMS:
11. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment for accounts payable
invoices totaling $1,244,429.14 and the October 30, 2026, payroll.
COUNCIL/STAFF REPORTS:
ADJOURN:

Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations
should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff
adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited
English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting.
2

Upcoming Meetings:
Work Session – Tuesday, November 10, 2026 – Training Room – 5:00 PM
Council Meeting – Tuesday, November 17, 2026 – Council Chambers – 5:00 PM
Work Session – Tuesday, November 24, 2026 – Training Room – 5:00 PM
Council Meeting – Tuesday, December 1, 2026 – Council Chamber – 5:00 PM

Individuals with disabilities, language barriers or other needs who plan to attend the meeting and will need special accommodations
should contact Nancy Ellis, ADA Coordinator at (218)-773-2208. Please contact us at least 48 hours before the meeting to give our staff
adequate time to make arrangements. Also, materials can be provided in alternative formats for people with disabilities or with limited
English proficiency (LEP) by contacting the ADA Coordinator (218)-773-2208 five (5) days prior to the meeting.
3

PROCLAMATION
“Operation Green Light for Veterans”
November 4-11, 2026
WHEREAS; the residents of the City of East Grand Forks have great respect, admiration and the utmost
gratitude for all the men and women who have selflessly served our country and this
community in the Armed Forces; and
WHEREAS; the contributions and sacrifices of those who served in the Armed Forces have been vital
in maintaining the freedoms and way of life enjoyed by our citizens; and
WHEREAS; City of East Grand Forks seeks to honor individuals who have made countless sacrifices
for freedom by placing themselves in harm’s way for the good of all; and
WHEREAS, veterans continue to serve our community in the American Legion, Veterans of Foreign
Wars, religious groups, civil service, and as County Veterans Service Officers in 29 states
to help fellow former service members access more than $52 billion in federal health,
disability and compensation benefits each year; and
WHEREAS, active military service members transitioning from military service are at a high risk for
suicide during their first year after military service; and
WHEREAS, the National Association of Counties encourages all counties, parishes and boroughs to
recognize Operation Green Light for Veterans; and
WHEREAS, City of East Grand Forks appreciates the sacrifices of our United States military personnel
and believes specific recognition should be granted;
NOW, THEREFORE, BE IT RESOLVED, with designation as a Green Light for Veterans County,
City of East Grand Forks hereby declares November 4-11, 2026, as a time to salute and honor the
service and sacrifices of those transitioning from active service; and
BE IT FURTHER RESOLVED, that in observance of Operation Green Light, City of East Grand
Forks will illuminate the flagpoles at the City Hall Building with green lights.
BE IT FURTHER RESOLVED, that City of East Grand Forks encourages its citizens in patriotic
tradition to recognize the importance of honoring all those who made immeasurable sacrifices to
preserve freedom by displaying green lights in a window of their place of business or residence from
November 4-11, 2026.
Dated this October 20, 2026
_____________________________
Mark Olstad
Mayor of East Grand Forks
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20
26 Operation Green
Light for Veterans

November 4-11

America’s counties have a long and proud history of serving our nation’s veterans, a legacy that continues to
this day as we work with our federal, state and local partners to ensure that the former service members in our
communities have access to the resources they need to thrive.
This coming Veterans Day, the National Association of Counties (NACo) and the National Association of County
Veteran Service Officers (NACVSO) invite the nation’s 3,069 counties, parishes and boroughs to join Operation
Green Light and show support for veterans by lighting our buildings green from November 4 to
November 11. By shining a green light, county governments and our residents will let veterans know that they are
seen, appreciated and supported.

How to Join
•

Visit www.naco.org/operationgreenlight to access

•

the Operation Green Light for Veterans County

through the form included in the County Toolkit.

Toolkit.
•

•

Encourage individuals, businesses and community

Use the County Toolkit template to pass a

partners to show support by turning on a green

resolution declaring your county’s participation in

light from November 4 to November 11!

Operation Green Light for Veterans.
•

Upload details about your county’s participation

•

Support veterans year-round by purchasing

Coordinate with your county Director of Facilities

supplies from veteran-owned businesses on

or Building & Grounds to light municipal buildings

Amazon Business at www.amazon.com/veteran-

in green. Options include using projections, flood

owned.

lights or green filters for existing lights.
•

Use the templates and social media resources in

Scan the QR code for more
about Operation Green Light,
including a county toolkit.

the County Toolkit to promote the campaign to local
press, businesses, county residents and Members
of Congress.

5

Amazon is Proud to Support Operation Green Light
Military Community Outreach
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We offer extensive resources to assist our veteran employees in their transition from the military, including our Military
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Support for Customers on Military Installations
Amazon and The Army & Air Force Exchange Service (AAFES) have joined forces to bring a new level of convenience
to our military community, offering pickup and returns coverage to more than 90 Army and Air Force installations across
the United States.

Counties Matter For Veterans
County Veteran Service

Counties across the nation operate

Counties support veterans’

Officers (CVSOs) in 29 states

Veterans Treatment Courts,

access to stable housing,

are responsible for successfully

through which we can connect

employment and education

processing more than $52

justice-involved veterans with

and critical mental health

billion in compensation,

programs and benefits that can

services that treat trauma

pension, health care and other

treat underlying mental health and

and prevent suicide.

benefits for veterans each year.

substance abuse conditions.

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@NACoCounties

202-393-6226 | www.NACo.org

6

UNAPPROVED MINUTES
OF THE CITY COUNCIL
CITY OF EAST GRAND FORKS
TUESDAY, OCTOBER 20, 2026 – 5:00 PM
PUBLIC NOTICE – interactive Technology Participation
In accordance with Minnesota Statute 13D.02, Subdivision 4, Council Members may
Participate in this meeting via interactive technology when necessary.
CALL TO ORDER:
The Council Meeting of the East Grand Forks City Council for Tuesday, October 20, 2026, was called to
order by Council President Larson at 5:00 P.M.
CALL OF ROLL:
On a Call of Roll the following members of the East Grand Forks City Council were present: Council
President Brian Larson, Council Vice-President Tim Riopelle, Council members Tami Schumacher, Ben
Pokrzywinski, Dale Helms and Karen Peterson.
Council member absent: Mayor Mark Olstad, Donald Casmey
Staff Present: Karla Anderson, Finance Director; Nancy Ellis, City Planner; Steve Emery, City Engineer; Jorgen
Erickson, Parks and Recreation Superintendent; Ron Galstad, City Attorney; Paul Hansen, Fire Chief; Reid
Huttunen, City Administrator; Keith Mykleseth, Water and Light General Manager; Renee Olson, City Clerk and
Jason Stordahl, Public Works Director.

DETERMINATION OF A QUORUM:
The Council President Determined a Quorum was present.
PLEDGE OF ALLEGIANCE:
MAYORS’ PROCLAMATION: RECOGNIZING OPERATION GREEN
VETERANS’ WEEK NOVEMBER 4 - 11, 2026 – Moved to November 3, 2026

LIGHT

FOR

OPEN FORUM:
Council President Larson stated the open form was an opportunity for members of the public to address the
City Council on items not on the current agenda and items requiring Council action maybe deferred to staff or
Boards and Commissions for research and future Council Agendas if appropriate. He asked if anyone would
like to address the City Council, please come up to the podium to do so. No one came forward.
APPROVAL TO AMEND AGENDA
Council President Larson asked if there was any objection to amending the agenda through unanimous
consent to add the Claims item #12 for accounts payable invoice totaling $12,157.00 that missed the
deadline for the original Accounts Payable run. Hearing no objection, the agenda was amended to include
Consider authorizing the City Administrator/Clerk-Treasurer to issue payment for accounts payable
invoice totaling $12,157.00.

7

APPROVAL OF MINUTES:
1. Consider approving the minutes of the “Regular Meeting” for the East Grand Forks, Minnesota City
Council of October 6, 2026.
2. Consider approving the minutes of the “Work Session” for the East Grand Forks, Minnesota City
Council of October 13, 2026.
A MOTION WAS MADE BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER HELMS, TO APPROVE ITEMS ONE (1) AND TWO (2).
Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle and Helms
None.
Casmey

SCHEDULED BID LETTINGS: NONE.
SCHEDULED PUBLIC HEARINGS: NONE.
CONSENT AGENDA:
Items under the “Consent Agenda” will be adopted with one motion; however, council members may
request individual items to be pulled from the consent agenda for discussion and action if they choose.
3. Consider approving the Special Event Application for the Hollydazzle Festival of Lights and Parade
scheduled for November 22, 2026, contingent upon the Minnesota Department of Transportation
approval for the closure of the Sorlie Bridge, authorize the closure of the parking lot by restaurant row.
4. Consider adopting accepting a Public Health Emergency Site Agreement between Polk County Public
Health, acting on behalf of the Polk County Board of Health pursuant to Minnesota Statutes Chapter
145A, and Civic Center and VFW Arena in the event of a public health emergency and authorizing
the execution of agreement.
5. Consider declaring fluorescent light fixtures and lawn mowers from the Fire Department as surplus
property for the purpose of selling them at Auction.
A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL
MEMBER SCHUMACHER, TO APPROVE ITEMS THREE (3) THROUGH FIVE (5).
Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle and Helms
None.
Casmey

ACKNOWLEDGE RECEIPT OF REPORTS OF OFFICERS, BOARDS AND COMMISSIONS:
6. Regular meeting minutes of the Water, Light, Power, and Building Commission for September 17,
2026.

8

COMMUNICATIONS: NONE
OLD BUSINESS: NONE
NEW BUSINESS:
7. Consider adopting Resolution No. 26-10-91 final approval of Infill Subdivision being a Replat of
Parts of Lot 7-13 and the vacated alley, all in Block 2 E. B. Fredrick’s Addition.
A MOTION WAS MADE BY COUNCIL MEMBER SCHUMACHER, SECONDED BY
COUNCIL MEMBER HELMS, TO APPROVING RESOLUTION NO. 26-10-91 FINAL
APPROVAL OF INFILL SUBDIVISION BEING A REPLAT OF PARTS OF LOT 7-13 AND THE
VACATED ALLEY, ALL IN BLOCK 2 E. B. FREDRICK’S ADDITION.
Ms. Ellis provided an overview of the replat associated with the City’s flood control project. She explained
that during review, it was discovered that portions of a City building and an adjacent private building were
encroaching on each other’s properties. Quit claim deeds have since been completed to realign the property
boundaries. The revised northwesterly property line now follows the footprint of the City’s infill building,
and the east property line runs perpendicular and then parallel through the alley.
Under the proposed plat, Lot A includes the infill building and area up to the flood control wall, where
utility and flood easements exist for installation and maintenance of the flood control structure. Lot B
includes the alleyway and a portion of Bernie's patio area. An additional 14-foot easement was added to
allow adequate access for flood control operations. A new utility easement along Second was also
established to cover existing utilities.
Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle and Helms
None.
Casmey

8. Consider adopting Resolution No. 26-10-92 approving the hiring of Chad Gunderson as Firefighter
starting at Grade 13, Step 4 according to the International Association of Firefighter Local No 3423
wage and compensation plan.
A MOTION WAS MADE BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER POKRZYWINSKI, TO ADOPT RESOLUTION NO. 26-10-92 APPROVING THE
HIRING OF CHAD GUNDERSON AS FIREFIGHTER STARTING AT GRADE 13, STEP 4
ACCORDING TO THE INTERNATIONAL ASSOCIATION OF FIREFIGHTER LOCAL NO
3423 WAGE AND COMPENSATION PLAN.
Council member Riopelle thanked Fire Chief Hansen for giving them a further explanation. He stated
that is what they were looking for so they can all understand why everything is done the way is.
Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle and Helms
None.
Casmey

9. Consider approving Lease Agreement #PS0404 between the City of East Grand Forks and the State

9

of Minnesota Department of Public Safety for leasing office space to be utilized as a driver exam
station starting July 1, 2027, through June 30, 2032, for an annual rate of $1,600.
A MOTION WAS MADE BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER RIOPELLE, TO APPROVING LEASE AGREEMENT #PS0404 BETWEEN THE
CITY OF EAST GRAND FORKS AND THE STATE OF MINNESOTA DEPARTMENT OF
PUBLIC SAFETY FOR LEASING OFFICE SPACE TO BE UTILIZED AS A DRIVER EXAM
STATION STARTING JULY 1, 2027, THROUGH JUNE 30, 2032, FOR AN ANNUAL RATE OF
$1,600.
Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle and Helms
None.
Casmey

CLAIMS:
10. Consider adopting Resolution No. 26-10-93 authorizing the City of East Grand Forks to approve
purchases from Border States Trophy the goods for a total of $80.00 whereas Council member Riopelle
is personally interested financially in the contract.
A MOTION WAS MADE BY COUNCIL MEMBER POKRZYWINSKI, SECONDED BY
COUNCIL MEMBER SCHUMACHER, TO ADOPT RESOLUTION NO. 26-10-93
AUTHORIZING THE CITY OF EAST GRAND FORKS TO APPROVE PURCHASES FROM
BORDER STATES TROPHY THE GOODS FOR A TOTAL OF $80.00 WHEREAS COUNCIL
MEMBER RIOPELLE IS PERSONALLY INTERESTED FINANCIALLY IN THE CONTRACT.
Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski and Helms
Riopelle.
Casmey

11. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment for accounts payable
invoices totaling $1,933,907.67 and the October 16, 2026, payroll.
A MOTION WAS MADE BY COUNCIL MEMBER RIOPELLE, SECONDED BY COUNCIL
MEMBER HELMS, TO AUTHORIZE THE CITY ADMINISTRATOR TO ISSUE PAYMENT
OF ACCOUNTS PAYABLE INVOICES TOTALING $1,933,907.67 AND THE OCTOBER 16,
2026, PAYROLL.
Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle and Helms
None.
Casmey

12. Consider authorizing the City Administrator/Clerk-Treasurer to issue payment for accounts payable
invoice totaling $12,157.00.
A MOTION WAS MADE BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER SCHUMACHER, TO AUTHORIZE THE CITY ADMINISTRATOR TO ISSUE
PAYMENT OF ACCOUNTS PAYABLE INVOICE TOTALING $12,157.00.

10

Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle and Helms
None.
Casmey

COUNCIL/STAFF REPORTS:
Council Member Schumacher welcomed Chad Gunderson to the fire department.
Council Member Pokrzywinski welcomed the new firefighter and enjoy the weather outside today. It's
nice out.
Council Vice-President Riopelle joked that he hoped Chad knows what he's getting into there with the
guys.
Council Member Helms mentioned this weekend, the 23rd and 24th, is our Heritage Halloween drivethrough out at the Heritage Center. So, if you're looking for something to do Friday night or Saturday
night, come on out and drive through. They do a pretty good job setting up out there.
Mr. Huttunen reminded the Council that elections will be held on November 3, with polling hours from
7:00 a.m. to 8:00 p.m. Notices of polling locations and hours have been published in the Exponent and
will also be available on the City’s website and social media. He noted that while there will be a Council
meeting on Election Day in the Council Chambers, the meeting must conclude by 6:00 p.m.
Mr. Emery reported that Blue Peak has completed all conduit and fiber installation work and is finishing
the final fiber splicing. Remaining tasks include miscellaneous concrete and seeding work, which are
expected to be completed within the next two weeks. Blue Peak will then suspend construction until next
spring. He noted that the City has received Blue Peak’s plans for next year’s construction and will begin
reviewing them once the construction season slows and staff return to the office.
Anything from Dept. Heads
Mr. Stordahl reported that the Sorlie Bridge is now open to full width. He noted that the traffic signals
on Second are currently flashing red due to a malfunctioning component. MnDOT has been notified and
will replace the part as soon as possible. Until then, the intersection will operate as a four-way flashing
red.
Mr. Erickson provided updates on arena projects. At the Civic Center, ice has been made and rink
startup is progressing well. The building remains under construction, with only locker rooms and the ice
surface accessible to players; spectators are not yet encouraged in the facility. Lobby floor tile has been
removed, the lobby repainted to a neutral gray, and an interior trench drain installed for flood prevention
near the Zamboni garage door. HVAC startup is complete, parking lot signage has been installed, and
exterior site work is expected to be finished by the end of the week.
At the VFW Arena, exterior painting is complete and bleachers have been installed. Zavoral has begun
groundwork for sewer line replacement, the Zamboni room has been insulated, and the parking lot has
been paved and striped. A punch list walkthrough was completed, and the facility will be open for public
skating and figure skating use. The target for ice installation at the VFW remains the first week of
January.
11

Mr. Erickson noted that winter sports tryouts and preseason activities are occurring this week, with full
programming beginning next week. He confirmed that registrations are complete and coaching staff is
nearly at full capacity, with only one recent withdrawal. He agreed to provide participation numbers and
staffing updates at the next meeting.
ADJOURN:
A MOTION WAS MADE BY COUNCIL MEMBER HELMS, SECONDED BY COUNCIL
MEMBER RIOPELLE, TO ADJOURN THE OCTOBER 20, 2026, REGULAR COUNCIL
MEETING OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 5:17 P.M.
Voting Aye:
Voting Nay:
Absent:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle and Helms
None.
Casmey
_______________________________________________
Renee Olson, City Clerk

12

UNAPPROVED MINUTES
OF THE WORK SESSION
CITY OF EAST GRAND FORKS
TUESDAY, OCTOBER 27, 2026 – 5:00 PM
PUBLIC NOTICE – interactive Technology Participation
In accordance with Minnesota Statute 13D.02, Subdivision 4, Council Members may
Participate in this meeting via interactive technology when necessary.
CALL TO ORDER:
The Work Session of the East Grand Forks City Council for Tuesday, October 27, 2026, was called to
order by Council President Larson at 5:00 P.M.
CALL OF ROLL:
On a Call of Roll the following members of the East Grand Forks City Council were present: Mayor Mark
Olstad, Council President Brian Larson, Council Vice-President Tim Riopelle, Council members Tami
Schumacher, Ben Pokrzywinski, Dale Helms, Donald Casmey, and Karen Peterson.
Staff Present: Karla Anderson, Finance Director; Lacey Anderson, Library Director; Maggie Brockling, Economic
Development Director; Nancy Ellis, City Planner; Steve Emery, City Engineer; Jorgen Erickson, Parks and
Recreation Superintendent; Ron Galstad, City Attorney; Paul Hansen, Fire Chief; Michael Hedlund, Police Chief;
Reid Huttunen, City Administrator; Renee Olson, City Clerk and Jason Stordahl, Public Works Director.

DETERMINATION OF A QUORUM:
The Council President Determined a Quorum was present.
1. Updates and Discussion on Cannabis Retail Registration pre-approval for Boreal Elite, LLC
at 302-304 Demers Ave - Reid Huttunen, City Administrator
Mr. Huttunen summarized the request for council action and the applicable local framework. Boreal Elite
LLC, the alternate selected for the downtown commercial district in the August 2025 cannabis retail
lottery, is requesting city approval to pursue a dispensary at 302–304 DeMers Avenue. The discussion
followed Red Iris LLC’s decision not to pursue the state license associated with that location and the
City’s subsequent rescission of Red Iris LLC’s preliminary registration approval.
The City’s ordinance limits cannabis dispensaries to two and originally contemplated one registration in
the downtown commercial district and one in the highway commercial district. He advised that Minnesota
law allows, but does not require, the City to count a tribally regulated cannabis retailer toward its local
limit. The Waabigwan Mashkiki store, associated with the White Earth Tribal Nation and operating on
Central Avenue under a tribal-state compact, therefore creates a policy choice for the Council.
Boreal Elite LLC identified 302–304 DeMers Avenue in its original application and was selected as the
downtown alternate. Mr. Huttunen reported that Boreal Elite holds preliminary state approval for a
microbusiness license issued in June 2025. Preliminary approvals generally remain valid for 18 months,
with a possible six-month extension when an applicant continues to make progress. He further noted that
13

circumstances have changed since the lottery because the City did not then know that a tribally regulated
store would open locally or how tribal-state compacts would affect local limits.
Mellow Moods remains preliminarily approved for a location at 300 Third Avenue Northeast in the
highway commercial district but was not yet operating. He understood that building modifications,
including entrance changes needed to separate the proposed cannabis and tobacco businesses, remained
outstanding. Its preliminary state approval was offered June 5, 2025, with an initial deadline of December
5, 2026, and a possible extension through June 5, 2027. He emphasized that opening remains contingent
upon completion of state requirements.
The staff committee that reviewed the ordinances did not reach a unanimous recommendation. Staff
presented the available considerations and advised that interpretation and enforcement of the local limit
rest with the City Council.
Dylan Stutler, representing Boreal Elite through Minnesota Cannabis Services, asked the Council to allow
Boreal Elite to proceed as the selected downtown alternate. He stated that his company assists cannabis
businesses with licensing and operations and asserted that it has helped secure more than a dozen licenses
and open eight Minnesota dispensaries. He described Boreal Elite’s plans as retail-focused and limited to
the East Grand Forks location. He also cited potential employment and broader local economic benefits.
Mr. Stutler stated that the operator would coordinate with law enforcement, maintain security and
identification-verification procedures, and conduct employee background checks. In response to concerns
about market capacity, he expressed the view that three retailers could operate successfully by serving
different customer segments and price points. He also stated that another tribal retailer opening nearby
was unlikely based on his experience with tribal nations.
Casey Hammer, representing a local low-potency hemp retailer Canna Corners and a dispensary operating
in Thief River Falls, requested that the City preserve a logical path for locally established businesses to
obtain future opportunities. He described his business’s local history, noted that it had participated
unsuccessfully in the lottery, and expressed concern that market opportunities were going to businesses
from outside the area. He also referenced an interest in expanding medical-related offerings.
Discussion was held. Considerations Supporting the Existing Limit
• The Council previously established a two-dispensary limit, and changing course could weaken the
consistency of that policy.
• Red Iris LLC’s withdrawal was not caused by the City, and the Council could wait to determine
whether Mellow Moods completes its state and building requirements.
• An additional retailer could create enforcement or administrative costs for the City and increase
demands on law enforcement.
• Three retailers could divide a limited market, potentially causing one or more businesses to fail
and leaving a specialized property vacant.
Considerations Supporting Preliminary Approval
• Boreal Elite was selected through the City’s established alternate process and had identified the
downtown property in its original application.
• The tribal retailer was not anticipated when the two-store policy and lottery process were
established, and the City may choose not to count that retailer toward the local limit.

14

•

•
•

Both the operating tribal store and the preliminarily approved Mellow Moods site are in the
highway commercial district; approving Boreal Elite would restore the originally contemplated
downtown/highway distribution.
Mellow Moods is not yet operating, while Boreal Elite faces a limited state licensing timeline and
could be disadvantaged by a prolonged delay.
A downtown retailer could add jobs, private investment, tax activity, and another regulated
business to the community.

There were no further questions. This item will be referred to a City Council Meeting for action.
2. City Attorney to proceed with a lease renewal Maggie Brockling, Economic Development
Director
Ms. Brockling presented a request to renew Galstad, Jensen & McCann, P.A.’s lease in the City’s infill
building. The proposal reviewed by the Economic Development Authority covered 2027 through 2031.
The EDA recommended maintaining rent at $11.25 per square foot for the five-year period.
The proposed renewal would include a provision allowing early termination in connection with an owner’s
retirement or a sale of the business. Ms. Brockling explained that the provision was requested to provide
flexibility as some owners approach retirement. The lease was still being drafted and was expected to be
available for Council review the following week.
Mr. Galstad stated that he had not participated in the EDA discussion and requested a three-year lease
term rather than the proposed five-year term.
Discussion was held and noted that changing the proposed term from five years to three years would
require further discussion and could require the rental rate to be renegotiated.
There were no further questions. This item will be referred to a City Council Meeting for action.
3. Review and approval of the GF-EGF MPO two-year lease agreement for 2027 and 2028 Nancy Ellis, Community Development Director
Ms. Ellis presented the standard two-year lease agreement for the Grand Forks–East Grand Forks MPO
for 2027 and 2028. She noted that the building has three occupants: Probation, the MPO, and the Water
and Light Department.
Ms. Ellis corrected a clerical error in the request for council action. The document listed the rent as $13.50
per square foot, which was the 2025 rate. The current rate is $14.50 per square foot. The proposed lease
would increase the rate by $0.25 per square foot each year, for a total increase of $0.50 per square foot
over the two-year term.
She explained that lease rates were originally tied to a government-provided Consumer Price Index
measure and are being moved gradually toward prevailing market rates. Comparable office space was
estimated at approximately $15 to $18 per square foot. The modest increase was intended to bring building
occupants closer to a consistent rate while retaining tenants and avoiding pricing them out of the property.
She reported that rental revenue continues to support building maintenance and related expenses.
Discussion was held whether increasing the rent toward market levels could affect the MPO’s ability to
obtain reimbursement or cover the expense under its financial structure. Ms. Ellis stated that she had

15

discussed the increase with the MPO and that its budget included an estimated 3% to 4% increase for the
next two years. She reported that the organization was comfortable with the proposed rent adjustment.
There were no further questions. This item will be referred to a MPO review process and City Council
Meeting for action.
4. Public Works – Enterprise Fund Budgets 2027 - Jason Stordahl-Public Works Director
Mr. Stordahl presented a preliminary overview of the 2027 Public Works enterprise fund budgets for
wastewater, stormwater, and refuse. Most routine line items reflect inflationary adjustments for wages,
insurance, and similar operating costs. The presentation focused on projects and expenses outside those
customary increases.
Wastewater Fund
• Annual sewer cleaning: Public Works cleans approximately one-fifth of the City’s sewer system
each year. Staff expects to seek a five-year contract beginning in 2027, with the first year’s work
estimated at less than $60,000, subject to competitive bidding.
• Sanitary lift-station pumps: The budget includes $52,000 to replace two pumps under the normal
replacement schedule.
• Lift Station No. 3 generator: Staff proposed $45,000 to install a permanent generator connection
or installation at Lift Station No. 3. The City currently relies partly on two trailer-mounted
generators that cannot serve every station and require crews to move between sites during an
extended outage.
Mr. Stordahl explained that a prolonged power outage could create a significant risk of sanitary sewer
backups, depending on pump-cycle timing, system conditions, and stormwater infiltration. A recent
outage at Lift Station No. 3 resulted in a backup within minutes. During an extended outage, the City
might need to ask residents to reduce water use while crews rotate the portable generators among stations.
He identified Lift Station No. 3 as the first proposed location because it experienced the most recent
backup incident.
•

•

•

Public Works storage area: He proposed replacing deteriorated concrete adjacent to the
stormwater building and adding outdoor pallet racking for castings, rings, and similar materials.
The building also stores backup generators, sanitation vehicles, and sewer-cleaning equipment.
Grand Forks wastewater service agreement: He anticipates a larger increase in East Grand
Forks’ wastewater treatment costs under the service agreement with Grand Forks. East Grand
Forks accounts for approximately 3.1% of total system usage. Charges include fixed service costs,
volume-based charges that can vary with wet-weather flows, and surcharges when nutrient levels
exceed allowable limits.
Monitoring and coordination: He recommended resuming annual meetings with Grand Forks
officials and engineers because of the projected increase. New testing manholes are expected to
help identify sources contributing to excess nutrient levels and related surcharges.

Stormwater Fund
Mr. Stordahl reported a significant increase in stormwater lift-station repair and maintenance costs. Many
flood-control pumps operate infrequently and generally require inspection and servicing rather than annual
replacement. However, stations that operate during routine precipitation experience substantially greater
wear.

16

•

•

•

Lift Station K7 pumps: He requested $132,000 to replace all four pumps at the K7 station near
Highway 2 and the MnDOT bus garage. The station handles substantial flows and has experienced
debris accumulation, pipe separations, and other operating issues. A contractor is expected to
inspect an existing issue after completion of the VFW project.
Control-panel upgrades: He proposed approximately $80,000 to upgrade panels at K7 and the
technical college pump station. These locations were not included in the earlier SCADA upgrades
to the principal flood-control stations. Repeated failures have required overtime for manual pump
checks and restarts.
Annual pump testing: Approximately $10,000 was proposed for Army Corps of Engineersrequired testing of pumps at all lift stations. He described the testing as an operational assessment
of pump components, including electrical windings, for equipment that may not run frequently.

Other recurring stormwater expenses include annual crane inspections, rodent control, and generator
inspections across City facilities. Generator inspection and minor-repair costs were approximately
$20,000 to $22,000 in the current year. Individual service visits may range from about $600 for a basic
inspection to approximately $2,000 when minor repairs are required.
Refuse Fund
No major equipment purchases were proposed for the refuse fund. Waste Management, which assumed
the former Countrywide contract, is applying a 4% service increase, while Grand Forks landfill rates are
increasing by 3%. Staff characterized the landfill adjustment as typical.
Recent East Grand Forks residential refuse-rate increases have improved the fund’s position. At current
rates, he projects an approximate $117,000 positive balance for the next year. Commercial refuse rates
have not been adjusted for several years, and he is evaluating a possible increase. He also indicated that
wastewater and stormwater rates may need adjustment to maintain adequate fund balances.
Discussion was held and Mr. Stordahl confirmed that the crane-inspection amount shown in the budget
included an extra zero and should be $17,700. A council member asked whether improvements to 10th
Street Northeast and the industrial park could reduce debris entering Lift Station K7. Mr. Stordahl
responded that such improvements would help. Portions of the sewer have already been cleaned and
televised, and reducing aggregate and other material entering the system would be beneficial.
In response to a question about the required pump testing, he explained that a contractor evaluates whether
pumps remain in suitable operating condition, particularly because some units run infrequently.
There were no further questions.
5. Information on Automate License Plate Readers (Flock Camera Systems) - Michael S.
Hedlund, Chief of Police
Chief Hedlund and Corporal Roue presented information on the Police Department’s planned automatic
license plate reader program. Installation is anticipated in the near future, although a firm date has not
been established. The presentation addressed the system’s intended investigative uses, operating
safeguards, data practices, costs, and public concerns. A written policy was also provided for Council
review.
The cameras will capture license plates and vehicle images at fixed points on public streets, primarily at
entrances to the City. Cameras at the three bridges connecting East Grand Forks and Grand Forks are

17

expected to record traffic in one direction, representing an estimated 20,000 vehicles per day at those
locations. Officers will not continuously review those images. The system is intended to generate alerts
or investigative leads involving stolen vehicles, missing or endangered persons, Amber or Silver Alert
circumstances, and persons wanted for serious crimes.
The planned perimeter configuration may also assist investigations when a vehicle enters the City, is
associated with an offense, and then leaves. For example, officers could compare a vehicle description
obtained from business surveillance footage with plate-reader records. Chief Hedlund emphasized that a
system match would be treated only as an investigative lead and would require independent confirmation
and further investigation.
Access, Oversight, and Safeguards
• Documented searches: Any officer conducting a search must identify the user and enter a valid
complaint number connected to an actual investigation.
• Restricted authority: Search and custom hot-list functions will be limited to supervisors at the
corporal level or above and designated investigators. Other officers may receive alerts through
limited accounts but may not independently run searches or create custom hot lists.
• Supervisory review: Corporal Roue will review every search weekly to confirm that it was
conducted for an authorized purpose.
• External oversight: State requirements include third-party audits every two years.
• Training: All officers with system access will receive training on permitted and prohibited uses.
• Public transparency: The Department intends to establish an online portal showing the number,
timing, and stated purposes of searches.
Police representatives stated that the system does not use facial recognition and is not intended for
continuous tracking of individuals. Cameras are generally positioned to capture the rear of a vehicle. A
vehicle image would ordinarily be retrieved only if the plate generated an authorized alert or officers
conducted a documented search for an investigative purpose. Unauthorized or fictitious searches could
result in disciplinary action, loss of professional licensure, termination, or criminal consequences.
Data Retention and Sharing
Flock Safety will retain the captured plate and vehicle images on its servers. The system does not
independently identify a registered owner; it compares plate information against approved lawenforcement databases or agency-created custom hot lists. Minnesota law permits retention for up to 60
days, but the Department plans to retain records for 30 days and permanently delete them after that period.
Staff selected 30 days to preserve evidence that may not be reported immediately while limiting
unnecessary retention.
In an urgent local case involving danger to a missing person or others, authorized staff could create a
custom hot list before a statewide alert is fully distributed. Corporal Roue noted that transmission of a
state-generated hot list to the vendor could take up to six hours, while a local custom entry could be created
within minutes when legally justified.
General data sharing may occur with Minnesota law-enforcement agencies that meet equivalent standards.
Out-of-state agencies will not receive ongoing access to East Grand Forks data and must submit written,
case-specific requests. East Grand Forks may similarly request data from other agencies. Plates entered
into national criminal-justice databases may generate alerts across participating jurisdictions regardless of
local sharing arrangements.

18

Funding, Damage, and Replacement
The initial two-year contract will be funded with asset-forfeiture proceeds rather than the Police
Department’s regular operating budget. The City has not finalized how it will cover damaged or
vandalized cameras, which remain Flock Safety property. The options discussed were an approximately
$2,000 annual vendor replacement plan or coverage through the League of Minnesota Cities Insurance
Trust, subject to a $1,000 deductible per incident. Multiple cameras damaged in one event may be treated
as a single incident, while damage occurring on separate dates could result in separate deductibles.
Vandalism would also be subject to criminal investigation and prosecution when a responsible person is
identified.
Discussion was held and Council members asked about public criticism and why some jurisdictions had
discontinued similar systems. Chief Hedlund stated that reasons may include negative publicity or
dissatisfaction with investigative value, while noting that the technology is established and used by
thousands of law-enforcement agencies.
Members asked who may access the system. Chief Hedlund confirmed that policy-based, role-limited
access will restrict searches and custom hot lists to supervisors and investigators, while patrol officers
may receive alerts through accounts with reduced permissions.
Members requested ongoing reporting so they can respond to public concerns. Chief Hedlund agreed to
provide updates in addition to the planned transparency portal.
Members discussed missing-person cases and confirmed that exigent circumstances may permit
immediate searches or custom hot-list entries without waiting for a formal statewide alert.
Members also clarified that out-of-state data access is request-based, while nationally entered wanted or
stolen-vehicle records may generate alerts through national systems.
The Police Department will keep the Council informed as installation dates become available. Before the
system goes live, staff will finalize camera-replacement coverage, review interagency access requests,
train authorized users, implement the written policy and weekly review process, and establish the public
transparency portal.
6. 2026-2027 Winter Recreation Activity report – Jorgen Erickson, Parks & Recreation
Superintendent
Mr. Erickson presented an update on winter recreation activities for the 2026–2027 season. Winter tryouts
had been completed, teams were formed over the weekend, and approximately 200 jerseys were
distributed at the park shop. He reported that seasonal programming was underway.
Registration Overview
Overall registration totals appeared lower than in prior years, largely because the hockey clinic is now
included within winter hockey registration rather than counted as a separate activity. Skating participation
was reported as slightly lower, while hockey participation remained generally consistent with recent years.
Several programs remained open for registration, so final participation totals may increase.
Mr. Erickson also noted that a Skate and Treat event was taking place at the Civic Center as part of the
season’s recreation programming.

19

ADJOURN:
A MOTION WAS MADE BY COUNCIL MEMBER POKRZYWINSKI, SECONDED BY
COUNCIL MEMBER RIOPELLE, TO ADJOURN THE OCTOBER 27, 2026, WORK SESSION
OF THE EAST GRAND FORKS, MINNESOTA CITY COUNCIL AT 6:13 P.M.
Voting Aye:
Voting Nay:

Peterson, Larson, Schumacher, Pokrzywinski, Riopelle, Helms and Casmey
None.
_______________________________________________
Renee Olson, City Clerk

20

21

22

23

24

25

RESOLUTION NO. 26 – 11 – 94
RESOLUTION APPROVING THE POLICE DEPARTMENT’S "FOOD FOR FINES"
STREET MAINTENANCE AND SNOW EMERGENCY PARKING TICKET
PROGRAM FOR THE 2026 WINTER SEASON
Council Member _______, supported by Council Member ___________, introduced the following
resolution and moved its adoption:

WHEREAS, the East Grand Forks Police Department is requesting permission to establish and
implement a seasonal community benefit program starting at the commencement of the
upcoming winter season through December 31, 2026; and
WHEREAS, this program is designed to directly benefit the East Grand Forks Food Shelf,
aiding local families and supporting food security within the community during the holiday
season; and
WHEREAS, individuals who receive a street maintenance or snow emergency parking ticket
during this designated period will be provided an alternative option to satisfy the fine; and
WHEREAS, street maintenance and snow emergency parking tickets within the City carry a
standard fee of $25.00; and
WHEREAS, under the guidelines of this temporary program, an individual issued a street
maintenance parking or snow emergency ticket may choose to satisfy the $25.00 penalty by
making an equivalent $25.00 cash donation directly to the East Grand Forks Food Shelf, or by
donating five (5) non-perishable food items that have been formally approved as acceptable and
urgently needed by the food shelf;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EAST GRAND
FORKS, MINNESOTA:
1. The East Grand Forks Police Department is hereby authorized to operate the "Food for
Fines" parking ticket donation program from the start of the 2026 winter season through
December 31, 2026.
2. The alternative payment method of a $25.00 cash donation or five (5) approved food
items shall be accepted as full satisfaction of a street maintenance or snow emergency
parking ticket issued during the program dates.
3. The Police Department is authorized to coordinate directly with the East Grand Forks
Food Shelf to establish logistics for collection, verification, and item validation.
Voting Aye:
Voting Nay:
Absent:

The President declared the resolution passed.

26

Passed: November 3, 2026

Attest:
___________________________________
City Administrator

____________________________________
President of Council

I hereby approve the foregoing resolution this 3rd day of November, 2026.
___________________________________
Mayor

27

RESOLUTION NO. 26 – 11 - 95
RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR GRASS CONTROL
VIOLATIONS TO THE COUNTY AUDITOR
Council Member _______, supported by Council Member ___________, introduced the following resolution and
moved its adoption:
WHEREAS, the following properties did not comply with City grass control regulations; and
WHEREAS, the City hired said properties to be mowed and brought back into compliance after due notice was
given; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of East Grand Forks, Minnesota, hereby orders
that the following costs, with interest charged at 10% per year beginning on January 1, 2027, for mowing grass on
the respective properties be certified to the County Auditor for collection with the 2027 real estate taxes:
Parcel #

Legal Description of Property

Original Cost

Cost with Interest

83.01953.00

539 6th Ave SE

$275.00

$302.50

83.04074.00

1232 23rd St NW

$175.00

$192.50

83.03707.00

1717 3rd Ave NW

$350.00

$385.00

83.02674.00

1818 19th St NW

$211.33

$232.46

83.04479.00

630 20th St NW

$175.00

$192.50

Voting Aye:
Voting Nay:
Absent:
The President declared the resolution passed.

Passed: November 3, 2026

Attest:
______________________________________
City Administrator/Clerk-Treasurer

___________________________________
President of Council

I hereby approve the foregoing resolution this 3rd day of November, 2026.
____________________________________
Mayor

28

Minutes of the regular meeting of the Water, Light, Power and Building Commission of the City of
East Grand Forks, Minnesota, held on October 7, 2026, at 8:00 am in the City Council Chambers.
Present: Grinde, Rapaz, Quirk, Riopelle
Absent: None
Also present: Ron Galstad, Keith Mykleseth, Brian Johnson, Todd Grabanski, Steve Emery, Todd
Forster, Brianna Feil, Corey Thompson, Karla Anderson
It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve the minutes
of the previous regular meeting held on September 17, 2026.
Voting Aye: Grinde, Rapaz, Quirk, Riopelle
Voting Nay: None
It was moved by Commissioner Quirk supported by Commissioner Rapacz to authorize the
Secretary to issue payment of the recommended bills and payroll in the amount of $1,411,891.78.
Voting Aye: Grinde, Rapaz, Quirk, Riopelle
Voting Nay: None
It was moved by Commissioner Rapacz supported by Commissioner Quirk to authorize Widseth to
prepare Plans & Specifications for the 2027 Watermain Replacement Project.
Voting Aye: Grinde, Rapaz, Quirk, Riopelle
Voting Nay: None
It was moved by Commissioner Quirk supported by Commissioner Rapacz to accept the quote
from Theissen/Krupp Elevator and restore the Water Treatment Plant elevator to original
specifications.
Voting Aye: Grinde, Rapaz, Quirk, Riopelle
Voting Nay: None
It was moved by Commissioner Rapacz supported by Commissioner Quirk to approve the Chemical
Bid Specifications and advertise for bids, with a bid opening date of November 17, 2026, at
10:00 am.
Voting Aye: Grinde, Rapaz, Quirk, Riopelle
Voting Nay: None
It was moved by Commissioner Quirk supported by Commissioner Rapacz to adjourn at 8:22 am to
the next regular meeting on October 21, 2026, at 8:00 am to be held in the City Council Chambers.
Voting Aye: Grinde, Rapaz, Quirk, Riopelle
Voting Nay: None
Kristen Shipes
Commission Secretary

29

Request for Council Action
Date: October 27, 2026
To:

East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council
Vice-President Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale
Helms, Donald Casmey, and Karen Peterson.

Cc:

File

From: Nancy Ellis, Community Development Director
RE:

Review and approval of the GF-EGF MPO two-year lease agreement for 2027 and 2028

STAFF REQUEST:
Staff are asking that you review the 2027-2028 lease agreement for the GF-EGF MPO for 979 sq.ft.
of office space; and approve said lease of $14.75/sq.ft. for 2027 and $15.00 for 2028. Once approved,
it will go to the MPO for their approval; or to come back to the Council to negotiate.
BACKGROUND:
Currently, the MPO leases 979 sq ft of office space on the 2nd Floor East Wing at $13.50 per square foot
for a total of $14195.50. The lease was approved for two years, 2025 and 2026. In 2025, we remodeled the
CD/EDA space to allow for the renting of the EDA Director’s office (203 sqft) to the MPO. This
increased the office/storage space and allowed them to stop renting storage space in the Council
Chambers.
Upon review of the Probations lease per square foot and private office spaces in the GF-EGF area; I
propose the following: 1) The MPO will see a modest increase of $.25 per year or $14.75/sqft in 2027 and
$15.00 in 2028 to help with the cost of maintenance and utility costs; 2) I recommend a two-year lease
agreement.
This rent cost is comparable to office space rentals of $15 to $18 in private buildings within the area.
Current practice is to rent to government entities so that we keep City Hall to government purposes.
Also, government entities such as the MPO meet our typical hours/days of operation and closures.
Probations rent is roughly $13.00 for 2027. We hope to increase their rent for the years 2028-2029 to get
their cost per square foot closer to the MPO rate.
The new lease agreement is included for your review.

30

City of East Grand Forks Lease Agreement
Whereas, the GF/EGF MPO

wishes to lease space from the City of East Grand Forks; and

Whereas, the City currently has available space in its City Hall building; and
Whereas, the City believes the
GF/EGF MPO would provide other positive contributing factors
to the City by locating their office at the City Hall building .
Now, therefore, for valuable consideration, the City and

GF/EGF MPO

agree as follows:

The City will:
1.

Provide to
GF/EGF MPO
an approximately 979 sq. ft.
space,
currently
labeled
Rooms
E212,
E213,
E214
and
This has been discussed with and agreed to by the City Administrator.

2.

Permit security access outside regular City working hours.

3.

Provide reasonable access to use the City Council Chambers or a conference room on an as
needed basis, but only when such use does not conflict with the City’s need for such space, and
all conflicts will be resolved by the City.

4.

Allow GF/EGF MPO
to have an identity sign, etc. on the premises, the size and location
to be approved by the City.

5.

Provide use of other customary City Hall service areas for GF/EGF MPO
the employee lunchroom, restrooms, etc.

6.

Provide current janitorial services to the areas proposed to be used by
GF/EGF MPO
in the same manner as the City receives, including removal of regular trash and recycling
products.
GF/EGF MPO
will pay for any special fees for disposal of computers, or the
like.

7.

Allow existing parking areas to be used by

8.

Provide electric, heating/cooling, water and sanitary sewer at no additional cost.

9.

Provide fire and general liability insurance on the building.

10.

Provide Communication services, phone, network access, GB data storage; and IT desktop
support and technical services at the following prices: (See Page 2)

31

GF/EGF MPO

EDA

of office
Office.

employees, such as

employees and visitors.

Charges for Phone service, Network Access, Data Storage and IT Support
1. Phone Service. This includes basic IP phone station; DID number; voicemail; call
transfer/forward/waiting; routine service requests such as ring group changes, number of rings to
voice mail, voice mail password reset, etc. Any requests requiring in depth planning or
engineering will be charged on a time and material basis (see support service charges).
$6.75 per phone per month

$6.75 X ____no. of phones = $ 27.00_____/month

2. Network Access. Provides access to department VLAN or EGF Metro Area Network, Internet
access with multiple circuit redundancy, firewall services, Active Directory authentication service
(includes basic service requests for password resets, add/remove users, change user groups) and
security services. This does not include phone stations subscribing to EGF phone service (see
above).
$10.00 per device per month

$10.00 X ____no. of devices = $_50.00____/month

3. Data Storage. Provides a dedicated data store attached to the Metro Area Network with data
replicated in two geographically separated locations, nightly backups and archives stored at 3
locations. Data recovery from backups will be billed at time and material rates (see support
service charges).
$0.25 per GB reserved per month

$0.25 X __300__no. of GB = $__75.00__/month

4. Desktop support and other technology services. This is charged at a labor rate of $47.00/hour
during normal working hours: Monday – Friday, 8:00am to 4:00pm on non-holidays. Billed in
half-hour increments plus actual material and outside resource expenses incurred. Anything
outside of normal working hours, considered after hours calls, or on holidays will be charged at
the labor rate of $70.50/hour and will be a 3 hour minimum charge plus actual material and
outside resource expenses incurred.

32

_____GF/EGF MPO____________________________ Will:
1.

Make all leasehold improvements to the existing “area” at their expense and in a
manner that is approved by the City.

2.

Pay the City rent at the negotiated terms of __$14.75___ base rate per square foot for
2027 and _$15.00___ for 2028. ($14440.25 for 2027 and $14685.00 for 2028)

3.

Pay the City rent, on the 1st of each month _____or at a negotiated time, such as
quarterly ________ or yearly ________

4.

Pay for any costs associated with additional access/security improvements as it or the
City desires.

5.

Furnish its own computer system; however, the City will provide internet connections
only. The City currently has an agreement with Water & Light Department for IT
services.

6.

Maintain a certificate of insurance as required by the East Grand Forks City Attorney
to cover its employees, liability, and personal property, and pay any additional
premium
required
by
the
City’s
insurers
by
reason
of
presence.

7.

Not make any permanent improvements or changes to the area without prior City
approval.

8.

Limited storage may be offered in an area to be determined by the City for $30 per
month.

Duration and Termination
(1)

This agreement shall be for a period through 2028 and may be continued thereafter on terms
acceptable to both parties.

(2)

Either party shall have the right to terminate this agreement upon written 90-day notice to the
other party.

33

Company/Organization ___________________________________

Dated:

By___________________________________________

By___________________________________________
CITY OF EAST GRAND FORKS
Dated:

By___________________________________________
Its Mayor
By___________________________________________
Its City Administrator

34

Space Available in City Hall

1st Floor
E112
E113
E114

TOTAL

363.00 sq.ft.
207.00 sq. ft.
453.75 sq. ft.
1023.75 sq.ft.

(33’ X 11’)
(11.5’ X 18’)
(33’ X 13’10”)

TOTAL

810.00 sq.ft.
238.00 sq. ft.
396.00 sq. ft.
231.00 sq.ft.
1675 sq. ft.

(45’ X 18’)
(17’ X 14’)
(16.5’ X 24’)
(16.6’ X 14’)

E212
E213
E214
EDA office
TOTAL

231.65 sq.ft.
198.00 sq.ft.
346.50 sq.ft.
203.00sq.ft.
979.15 sq.ft.

(13’10” X 16’8”)
(12’ X 16’8”)
(24’10” X 14’)
(13’10” X 14’8”)

W230

198.00 sq.ft.
198.00 sq. ft.

(12’ X 16.5’)

W118
W128
W129
W130

2nd Floor

TOTAL

35

Request for Council Action
Agenda Item: Galstad, Jensen, & McCann, P.A. Lease Renewal 2027-2031
Date: October 27, 2026
To: East Grand Forks City Council Mayor Mark Olstad, Council President Brian Larson, Council VicePresident Tim Riopelle, Council Members Tami Schumacher, Ben Pokrzywinski, Dale Helms, Donald
Casmey, and Karen Peterson.
Prepared by: Maggie Brockling, Economic Development Director
Cc: File

Staff Recommendation:
1.
Review prior lease terms and current request from tenant;
2.
Discuss and vote on terms to best align with desired economic outcomes on November 3, 2026;
3.
Authorize staff and City Attorney to proceed with a lease renewal.
EDA Loan Committee Recommendation: CONCUR on 8/13/26
Keep rent at $11.25/sq ft for the next five years, ending May 31, 2031, with an opt out clause for
retirement or sale of business.
EDA Board Recommendation: CONCUR 8/26/26
Council Work Session: Term adjustment request from lessee on 10/27/26
Council Regular Session:
UPDATE 10/27/26: Owner, Atty Ron Galstad, current lessee, requested during the October 27, 2026
council work session to reduce the lease term from 5-years to 3-years. Lease rates and opt out clause
for retirement or sale of business to stay the same.
ORIGINAL STAFF REPORT 8/26/26: Galstad, Jensen, & McCann, P.A.’s current lease inside the Infill
Building expires December 31, 2026. Total leased square footage is 3,420. The last lease was for a 5year term with an annual rent increase. The lease has increased $0.50 per square foot each year from
2023 - 2026, previously by $0.25 per square foot from 2018 - 2023. Owner, Atty Ron Galstad, was
consulted on August 12, 2026.
Year
2023 -2024
2024- 2025
2026
2027
2028
2029
2030
2031

Increased Total per Year
$29,942.81
$32,935.31
$36,070.31
$36,070.31
$36,070.31
$36,070.31
$36,070.31
$36,070.31

Rent per Month
$2,921.25
$3,063.75
$3,206.25
$3,206.25
$3,206.25
$3,206.25
$3,206.25
$3,206.25

36

Cost per Square Foot
$10.25
$10.75
$11.25
$11.25
$11.25
$11.25
$11.25
$11.25

GALSTAD, JENSEN & MCCANN, P.A.
LEASE AGREEMENT
INFILL BUILDING
SECOND (2ND) FLOOR
THIS LEASE, dated for reference purposes only the _______________ day of
__________________, 2026, is being made and entered into by and between the City of
East Grand Forks, Minnesota, a municipal corporation organized under the laws of the
State of Minnesota, by and through its Economic Development Authority, 600 DeMers
Avenue N.W., East Grand Forks, Minnesota 56721 (hereinafter referred to as the
"Landlord"); and GALSTAD, JENSEN & MCCANN, P.A., a professional association
organized under the laws of the State of Minnesota, (hereinafter referred to as the "Tenant").
Landlord, in consideration of the rents and covenants hereinafter set forth, does lease
and let to Tenant, and Tenant does hereby rent, lease and take from Landlord, the following
premises located in the City of East Grand Forks, County of Polk, State of Minnesota, to-wit:
The second floor of that certain building currently described as the Infill
Building located at 411 Second Street Northwest, East Grand Forks, Polk
County, Minnesota, upon property legally described as the Northwesterly or
rear 42.20 feet of Lots 8, 9, 10. 11 and 12 and the Northwesterly or rear 42.20
feet of the Northeasterly 15.00 feet of Lot 7, Block 2 and the Southeasterly
16.10 feet of the vacated alley lying adjacent thereto, all in E.B. Frederick’s
Addition to the City of East Grand Forks, Minnesota, according to the plat
thereof on file and of record in the County Recorder’s office, Polk County,
Minnesota, such portion comprising approximately Three Thousand Four
Hundred Twenty (3,420) square feet of space identified as the second floor of
the Infill Building (hereinafter referred to as the "Premises").
The terms, covenants and conditions of this Lease are as follows:
1.

LEASE TERM: This Lease shall be for a term of THREE (3) years commencing on
JANUARY 1, 2027 and terminating on DECEMBER 31, 2029.
a. Option to renew lease: Landlord hereby grants Tenant an option to renew this
Commercial Lease for an additional THREE (3) years under the same terms and
conditions with the exception of paragraph two (2) in which the parties agree to
renegotiate in good faith provided that Tenant has a history of timely payments and
tenancy beneficial to the mission of the Infill Building

2.

BASE RENT: Tenant shall pay rent to Landlord as follows:
a). From JANUARY 1, 2027 through DECEMBER 31, 2029, Tenant shall pay
Landlord a base rent of ELEVEN and 25/100 ($11.25) dollars per square foot

37

which amounts to Three Thousand Two Hundred Six and 25/100 ($3,206.25)
dollars per month in advance with the first such installment for the month of
January 1, 2027, being due and payable on January 1, 2027 with a similar sum
being due and payable on the 1st day of each month thereafter through
December 1, 2029. The monthly installment shall be considered delinquent after
the 10th day of the month. Any payment received after the 10th day of any month
shall be considered delinquent and Tenant shall pay an additional late fee/penalty
equal to ten percent (10%) of the monthly payment. Payment of the late
fee/penalty by the Tenant shall not prevent Landlord from availing itself of other
remedies set forth in this commercial lease.
3.

PROPERTY TAXES, UTILITIES AND MAINTENANCE:
a). During the Lease period from January 1, 2027 through December 31,
2029, Landlord shall pay all real estate taxes on the Premises when due and
shall provide, at Landlord’s expense, all the normal, usual and customary
utility services to the Premises for heating, air conditioning, water and
sewage disposal, electric power, and all costs for removal and disposal of
refuse, waste, garbage or other discarded material. Should the projection of
the total of these costs in any one year exceed the previous year by more
than five (5%) percent, then in that event the parties agree to renegotiate the
base rents as set forth in the preceding Paragraph 2.
b). Tenant shall bag and tie all of its garbage, trash, refuse and paper, and shall
break down all cardboard containers. Tenant shall deliver such bagged trash
and cardboard to appropriate receptacles as designated by Landlord. Tenant’s
failure to comply with these requirements shall constitute a breach of the lease.

4.

USE OF THE PREMISES: Tenant will use and occupy the Premises for the purpose
of operating a Law firm. Tenant will not use the premises for any other purpose
except as described above, without the written consent of the Landlord.

5.

ASSIGNMENT: The interest of Tenant in this Lease shall not be assigned or
transferred to any other person or corporation by Tenant without the written consent
of Landlord.

6.

MAINTENANCE, REPAIRS OR REPLACEMENT BY LANDLORD: Landlord shall,
at its expense, maintain the roof, foundation, basic structural elements, common
areas and underground or otherwise concealed plumbing of the Infill Building in good
repair and condition. Tenant shall give written notice to Landlord of the need for
repairs or replacement of any such items for which Landlord is responsible and
Landlord shall, within ten (10) working days of its receipt of Tenant's written notice,
2

38

commence to make such repairs or replacements. If Landlord fails to commence to
make such repairs or replacements within ten (10) working days of its receipt of
Tenant’s notice, Tenant may do so and deduct such amounts expended from future
rents. Landlord shall not be responsible for damages caused by the failure as the
result of or caused by conditions, events or happenings beyond the control of
Landlord. In any such instance Tenant shall notify Landlord of any such failure.
7.

MAINTENANCE, REPAIRS OR REPLACEMENT BY TENANT: Tenant shall,
throughout the lease term, keep the Infill Building and other improvements free from
waste or nuisance and shall deliver the Premises "broom clean" at the termination of
this lease, in good repair and condition. Reasonable wear and tear and damage by
fire or other casualty is excepted.

8.

ALTERATIONS, ADDITIONS AND IMPROVEMENTS:
a). After Tenant occupies the Premises, Tenant may make such alterations and
improvements to the Premises without the written consent of Landlord as are
consistent with Tenant's use of said Premises, at Tenant’s expense. Tenant
may finish the interior portion of the leased Premises as appropriate for its
business conducted therein. Landlord is under no obligation to make any
interior alterations, decorations, additions or improvements in or to the leased
Premises except as expressly set forth in this Lease.
b). All alterations, decorations, additions or improvements in or to the Premises
made by Tenant and commonly referred to as “fixtures” shall become the
property of Landlord upon expiration of the lease term. It is understood Tenant
shall have the right to remove during the remaining term of the Lease all
movable furniture and furnishings brought to the Premises by Tenant.

9.

COMMON AREAS:
a). Definition. The term "Common Area" is defined as all areas and facilities
outside the Premises and within the exterior walls of the Infill Building that are
provided and designated by Landlord from time to time for the general nonexclusive use of Landlord, Tenant and other tenants of the Infill Building.
b). Tenant's Rights. Landlord hereby grants to Tenant, for the benefit of Tenant
and its employees, suppliers, shippers and customers during the term of this
Lease, the non-exclusive right to use, in common with others entitled to such
use, the common area as it exists from time to time, subject to any rights,
powers, and privileges reserved by Landlord under the terms hereof or under
the terms of any rules and regulations or restrictions governing the use of the
3

39

Infill Building. Under no circumstances shall the right herein granted to use
the Common Area be deemed to include the right to store or display any
property, temporarily or permanently, in the Common Area. Only the prior
written consent of Landlord, which consent may be revoked at any time, shall
permit any such storage or display. In the event that any unauthorized storage
or display shall occur, then Landlord shall have the right, without notice, in
addition to such other rights and remedies that Landlord may have, to remove
the property and charge the cost to Tenant, which cost shall be immediately
payable upon demand by Landlord.
c) Rules and Regulations. Landlord shall have the exclusive control and
management of the Common Area and shall have the right, from time to time,
to establish, modify, amend and enforce reasonable rules and regulations with
respect thereto. Tenant agrees to abide by and conform to all such rules and
regulations and to cause its employees, suppliers, shippers and customers to
so abide and conform. Landlord shall not be responsible to Tenant for the
non-compliance with said rules and regulations by other Tenants of the Infill
Building.
d) Changes. Landlord shall have the right, in Landlord's sole discretion, from
time to time, to make changes to the Common Area, to temporarily close any
of the Common Area for maintenance so long as reasonable access to the
Premises remains available, and to do and perform such other acts and make
such other changes in or with respect to the Common Area and Infill Building
as Landlord may, in its sole exercise of sound business judgment, deems to
be appropriate.
10.

RULES AND REGULATIONS: Tenant agrees that it will abide by and keep and
observe all reasonable rules and regulations which Landlord may make from time to
time for the management, safety, care and cleanliness of the Infill Building.

11.

QUIET ENJOYMENT: Landlord warrants that it has full right and power to execute
and perform this Lease and to grant the estate demised herein and that Tenant, upon
payment of the rent and performing the covenants herein contained, shall peacefully
and quietly have, hold and enjoy the Premises during the full term of this Lease and
any extension or renewal hereof. Landlord is hereby irrevocably vested with full
power and authority to subordinate Tenant's interest hereunder to any mortgage,
deed of trust or other lien hereafter placed on the demised premises, and Tenant
agrees upon demand to execute such instruments, subordinating this Lease as
Landlord may request, provided that such subordination shall remain in full force and
effect during the term of this Lease so long as Tenant shall continue to perform all of
the covenants of this Lease.
4

40

12.

PARKING: Landlord shall designate three (3) parking spaces on 2 nd Street Northwest
for exclusive use by Tenant’s clients, such parking spaces to be designated reserved
parking from 6:00 am to 5:00 pm Monday through Friday, violators towed at their
expense. Tenant shall be responsible for informing all employees of designated
employee parking areas while they are at work during normal business hours.

13.

LIABILITY INSURANCE:
a) Tenant's Obligation. During the entire term of this Lease Tenant shall, at
Tenant's sole cost and expense, maintain general public liability insurance
against claims from personal injury, death or property damage occurring in,
upon, or about the Premises, in and on any sidewalks, parking area, or other
area directly adjacent to the Premises. The limitation of liability of such
insurance shall not be less than One Million and No/100 ($1,000,000.00)
Dollars in respect to injuries or death in respect to any one accident and the
limit of not less than One Hundred Thousand and No/100 ($100,000.00)
Dollars in respect to property damage.
b) Landlord's Obligation. Landlord shall also maintain liability insurance
described in Paragraph 14.a. above, in addition to and not in lieu of the
insurance required to be maintained by Tenant in the amount required by
Minnesota statutes. Tenant shall not be named as an additional insured
therein.

14.

FIRE AND PROPERTY INSURANCE:
a) Landlord shall secure and pay for insurance coverage upon the Premises for
fire, windstorm, and the risks covered by extended coverage; Tenant shall
secure and pay for such insurance coverage upon its own property, furniture,
fixtures, inventory or other risks as it, in its discretion, shall determine.
b) Tenant shall not permit any operation to be conducted on the Premises that
would cause suspension or cancellation, or a premium increase of any
insurance coverage secured by Landlord pursuant to this paragraph or
Paragraph 14.b.
c) Any insurance secured by Landlord covering the perils of fire, windstorm, and
extended coverage, and insuring the Premises against loss or damage to the
Infill Building or other improvements situated on the Premises shall be for the
sole benefit of Landlord and the policy shall be under its sole control.

15

INDEMNIFICATION AND RELEASE: Tenant shall indemnify and save harmless
Landlord against and from any and all claims by or on behalf of any person or
persons, including Tenant, for personal injuries, wrongful death or property damage
5

41

arising out of any act or occurrence committed or happening in, on, to or for any part
of the Premises except to the extent that, (i) such claims are covered by applicable
insurance maintained by Landlord covering the Premises, provided that this
exception shall not apply insofar as such claims exceed the actual limits of such
insurance as Landlord shall maintain (ii) or such claims as are based on the
negligence or willful conduct of Landlord or its agents or employees, (iii) or such
claims as are based on Landlord's breach of the covenants or obligations contained
in this Lease. Tenant's agreement, herein set forth, to indemnify and save Landlord
harmless, shall include any and all claims by Tenant for damages to any of Tenant's
improvements and betterments arising out of any act or occurrence committed or
happening in and about the Premises except for such acts caused by Landlord. The
indemnification agreement set forth above shall include, but not by way of limitations,
all costs, counsel fees and expenses and liabilities incurred in connection with the
defense of such claim or claims.
16.

FIRE AND CASUALTY DAMAGE: If the Infill Building or other improvements on the
Premises shall be damaged or destroyed by fire, tornado or other casualty, this Lease
shall terminate and Landlord shall refund to Tenant a pro-rata share of Tenant's
prepaid rental payment, if any.

17.

CONDEMNATION: If the Premises or any portion thereof are taken under the power
of eminent domain or sold under the threat of the exercise of said power, this Lease
shall terminate as to the part so taken as of the date the condemning authority takes
title or possession, whichever first occurs. However, if a condemning authority takes
a substantial portion of the Infill Building, Tenant shall have the sole option to cancel
and terminate this Lease.

18.

DEFAULT BY THE TENANT: The following events shall be deemed to be events of
default by Tenant under this Lease:
a) If Tenant shall fail to pay any installment of the rent on the date the same is
due and such failure continues for a period of thirty (30) days.
b) If Tenant shall fail to comply with any terms, conditions, or covenants of this
Lease, other than the payment of rent, and shall not cure such failure within
thirty (30) days after written notice thereof to the Tenant; or if such failure
cannot reasonably be cured within said thirty (30) days, and Tenant shall not
have commenced to cure such failure within thirty (30) days after written notice
thereof to Tenant; or if such failure cannot reasonably be cured within said
thirty (30) days and Tenant does not thereafter with reasonable diligence in
good faith proceed to cure such failure.

6

42

c) If Tenant shall become insolvent or shall make a transfer in fraud of creditors
or shall make an assignment for the benefit of creditors.
d) If Tenant shall file a petition under any section or chapter of the National
Bankruptcy Act, as amended, or any similar law or statute of the United States
or any state thereof, or if Tenant shall be adjudged a bankrupt or insolvent in
proceeding filed against Tenant thereunder.
e) A receiver or trustee is appointed for all or substantially all of the assets of the
Tenant.
f) A fraud practiced upon one party hereto by the other party, in which case the
aggrieved party may, at its option, terminate the Lease.
g) Upon the occurrence of any such events of default, Landlord shall have the
option to pursue any one or more of the following remedies without any notice
or demand whatsoever:
i.

Terminate this Lease, in which event the Tenant shall immediately
surrender the Premises to the Landlord, and if Tenant fails to do so, the
Landlord may, without prejudice to any other remedy which it may have for
possession or arrearages in rent, enter upon and take possession of the
Premises and expel or remove Tenant and any other person who may be
occupying said Premises or any part thereof, and Tenant agrees to pay the
Landlord on demand the amount of all loss and damages which Landlord
may suffer by reason of such termination, whether through inability to relet
the Premises on satisfactory terms or otherwise.

ii) Enter upon and take possession of the Premises and expel or remove
Tenant or any other person who may be occupying said Premises or any
part thereof, and relet the Premises and receive the rent therefore, and
Tenant agrees to pay Landlord on demand any deficiency that may arise
by reason of such reletting.
iii) Enter upon the Premises and do whatever Tenant is obligated to do under
the terms of this Lease, and Tenant agrees to reimburse Landlord on
demand for expenses which Landlord may incur in effecting compliance
with Tenants’ obligation under this Lease.
Pursuit of any of the foregoing remedies shall not preclude pursuit of any of the other
remedies herein provided or any other remedies provided by law; nor shall pursuit of
any remedy herein provided constitute a forfeiture or waiver of any rent due to
Landlord hereunder or of any damages accruing to Landlord by reason of the violation
of any of the terms, conditions or covenants herein contained. If, on account of any
breach or default by Tenant of its obligations to any of the parties hereto, under the
7

43

terms, conditions and covenants of this Lease, it shall become necessary for Landlord
to employ an attorney to enforce or defend any of its rights or remedies hereunder,
and should Landlord prevail, Landlord shall be entitled to any reasonable attorneys'
fees incurred in such connection.
19.

DEFAULT BY LANDLORD: The following events shall be deemed to be events of
default by Landlord under this Lease;
a) If Landlord shall fail to comply with any term, condition or covenant of this
Lease and shall not cure such failure within thirty (30) days after written notice
thereof to Landlord; or such failure cannot reasonably be cured within said
thirty (30) days and Landlord has not commenced to cure such failure within
thirty (30) days after written notice thereof to Landlord; or if such failure cannot
reasonably be cured within said thirty (30) days and Landlord does not
thereafter with reasonable diligence and good faith proceed to cure such
failure.
b) If a receiver or trustee is appointed for all or substantially all of the assets of
Landlord.
c) If fraud practiced upon one party hereto by the other party, in which case the
aggrieved party may, at its option, terminate this Lease.
d) Upon the occurrence of any such event of default, Tenant shall have the option
to terminate this Lease and abate the rent immediately.

20.

WAIVER OF DEFAULT: No waiver by the parties hereto of any default or breach of
any term, condition or covenant of this Lease shall be deemed to be a waiver of any
subsequent default or breach of the same or any other term, condition or covenant
contained herein.

21.

HOLDING OVER: Should Tenant or any of its successors in interest hold over the
Premises or any part thereof after the expiration of the term of this Lease, unless
otherwise agreed in writing, such holding over shall constitute and be construed as a
tenancy from month to month only for a monthly rental equal to the rent paid for the
last month of the term of this Lease.

22.

SIGNS: Tenant shall have the right to erect signs on the interior walls of the building,
securely attached to and parallel to said walls, subject to applicable laws, if any,
subject to Landlord's written permission. Exterior signs may be installed by Tenant,
with the written permission of Landlord, so long as the same do not cause any
structural damage to Landlord's property, and so long as the same conform to
applicable ordinances. All such proposals for the erection of exterior signs shall be
submitted, in writing, to Landlord, with appropriate drawings or plans to reasonably
8

44

illustrate the manner in which the sign is to be erected, and Landlord may approve
the same but may require adequate security or safeguards guaranteeing adequate
repair or restoration of the building or property upon removal of such exterior signs.
23.

LANDLORD'S RIGHT OF ENTRY: Landlord and its authorized agents shall have the
right to enter the Premises during normal working hours for the following purposes:
a. Inspecting the general condition and state of repair of the Premises;
b. The making of repairs required of Landlord, if any;
c. For any other reasonable purpose; provided, however, that such entry shall
not unreasonably interfere with the conduct of Tenant's business.

24.

NOTICE: Any notice or document required or permitted to be delivered hereunder
shall be deemed to be delivered whether actually received or not, when deposited in
the United States mail, postage prepaid, registered or certified mail, return receipt
requested, addressed to the parties hereto at their respective addresses set out
opposite their names below or at such other addresses as they have heretofore
specified by written notice delivered in accordance herewith:
As to the Landlord:

City of East Grand Forks
Economic Development Authority
600 DeMers Avenue
East Grand Forks, MN 56721

As to the Tenant:

Galstad, Jensen & McCann, P.A.
P.O. Box 386
East Grand Forks, MN 56721

25.

TIME OF ESSENCE: Time is of the essence with respect to the performance of all
obligations to be performed or observed by the parties under this Lease.

26.

OTHER: Tenant my terminate this lease at its discretion upon the retirement of the
city attorney, another law partner, or the sale of the legal practice, within Sixty (60)
days written notice.

9

45

IN WITNESS WHEREOF, the parties have hereunto set their hands as of the
day and year first above written.
LANDLORD: CITY OF EAST GRAND FORKS, TENANT: GALSTAD, JENSEN & MCCANN, P.A.
MINNESOTA
EAST GRAND FORKS
ECONOMIC DEVELOPMENT
AUTHORITY
(EDA)

BY: _______________________________
Josh Grinde, Its President

BY: ________________________
Ronald Galstad, Its President

BY:_______________________________
Maggie Brockling, Its Executive Director

10

46

RESOLUTION NO. 26 – 11 – 96
RESOLUTION TO APPROVE A MINNESOTA LAWFUL GAMBLING PREMISES
PERMIT FOR THE EAST GRAND FORKS BLUE LINE CLUB
Council Member _______, supported by Council Member ___________, introduced the following
resolution and moved its adoption:

WHEREAS, the East Grand Forks Blue Line Club has submitted a State of Minnesota Form
LG214 Premises Permit Application to the City of East Grand Forks for local approval prior to
its final submission to the Minnesota Gambling Control Board; and
WHEREAS, the proposed site for the lawful gambling activities is located within the city limits
of East Grand Forks at The Post, 1009 Central Avenue NW, East Grand Forks, MN 56721; and
WHEREAS, Minnesota Statutes § 349.213 requires that the local unit of government approve
premises permit applications by resolution prior to the issuance of a permit by the State; and
WHEREAS, the City Council has reviewed the application requirements and finds no local
reason to deny the request;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EAST GRAND FORKS, MINNESOTA:
1. Approval: The City Council hereby approves the issuance of a Minnesota Lawful
Gambling Premises Permit to the East Grand Forks Blue Line Club for the operation of
lawful gambling at The Post, 1009 Central Avenue NW.
2. Authorization: The City Clerk and/or designated city personnel are authorized and
directed to sign, date, and record this resolution number on the official State Form LG214
Application to certify this local approval to the Minnesota Gambling Control Board.
Voting Aye:
Voting Nay:
Absent:
The President declared the resolution passed.

Passed: November 3, 2026

Attest:
___________________________________
City Administrator

____________________________________
President of Council

I hereby approve the foregoing resolution this 3rd day of November, 2026.
___________________________________
Mayor

47

48

49

RESOLUTION NO. 26 – 11 - 97
RESOLUTION AUTHORIZING PRELIMINARY APPROVAL OF A CANNABIS RETAIL
REGISTRATION TO BOREAL ELITE, LLC AT 302-304 DEMERS AVE
Council Member ______________ supported by Council Member ____________, introduced the
following resolution and moved its adoption:
WHEREAS, the City held a Cannabis Retail Registration random selection drawing on Thursday,
August 21, 2025, at 2:00 pm in the City Council Chambers; and
WHEREAS, the City selected a primary and alternate applicant for potential Cannabis Retail
Registrations within the Downtown Commercial and Highway Commercial Zoning Districts; and
WHEREAS, Red Iris, LLC, the primary applicant selected in the downtown commercial district, has
notified the City they no longer intend to pursue the registration, and the City Council has revoked its
preliminary approval; and
WHEREAS, the alternate applicant selected in the downtown commercial district is Boreal Elite, LLC
at the proposed location of 302/304 Demers Ave; and
WHEREAS, as part of its application to the city, Boreal Elite, LLC provided proof of a preliminary
license approval from the Minnesota Office of Cannabis Management (OCM), with an initial notification
date of June 24, 2025; and
WHEREAS, MN Statute 342.14 Cannabis License Application & Renewal Procedure, Subdivision 10.
Revocation or Expiration of Preliminary Approval states a preliminary license approval issued by OCM
expires after 18 months unless the office revokes the preliminary license approval or grants an extension.
The office may grant a onetime extension of up to six months if an applicant has made good faith efforts
to convert a preliminary license approval into a license. OCM must not issue a license to an applicant
whose preliminary license approval has expired.
WHEREAS, the applicant completed and attested to compliance with the requirements of City of East
Grand Forks Municipal Code Chapter 120 titled Regulation of Cannabis and Lower-Potency Hemp Edible
Businesses; and
WHEREAS, upon property acquisition, Boreal Elite, LLC is required to make several building
renovations/improvements to bring the property at 302-304 Demers Ave up to local and State building
code, as well as meet the requirements for licensing with the Office of Cannabis Management; and
NOW, THEREFORE, BE IT RESOLVED THE CITY COUNCIL OF EAST GRAND FORKS,
MINNESOTA:
1. Preliminary Registration Approval: The City Council approves issuing preliminary registration
approval to Boreal Elite, LLC at the location of 302-304 Demers Ave.
2. Final Registration approval pending: Final local registration approval will be issued to Boreal

50

Elite, LLC at such time that the City has received notice of site registration and full licensure from
the Office of Cannabis Management and the applicant has met the requirements of City Code
Chapter 120, including payment of its initial and first annual renewal registration fees, according
the City’s adopted fee schedule.
3. Revocation/Expiration: This preliminary approval may be revoked by the City Council or may
expire for failure of the applicant to make timely and substantial progress toward improving the
property or receiving full licensure from the State Office of Cannabis Management within the
required timeline as described in MN Statute.
Voting Aye:
Voting Nay:
The President declared the resolution passed.

Passed: November 3, 2026

Attest:
___________________________________
City Administrator

____________________________________
President of Council

I hereby approve the foregoing resolution this 3rd day of November, 2026.
____________________________________
Mayor

51

HOMEPAGE

DASHBOARD

REID H

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Form Center ► City Forms ► Cannabis Retail Business Registration Application ► Submission #484

CANCEL

Form Details
Submitted By:

Applicant Full Name *

Danielle Mulholland

Danielle Mulholland

Submitted On:
August 6, 2025 2:34 PM
IP Address:
50.190.166.110
Referrer:
https://www.eastgrandforks.us/For…
Forms-2/Cannabis-BusinessRegistration-Applicati-53

Address1

Answered 26 of 30 (86.7%)

7133 S 115th St, Seattle, WA 98178

City

State

Seattle

WA

Email Address *

Phone Number *

Zip
98178

52

[email protected]

(763) 244-1784
HOMEPAGE

DASHBOARD

Business Name *
Boreal Elite LLC

Address1
202 N Cedar Ave, Suite 1

City

State

Zip

Owatonna

MN

55060

Email Address *

Phone Number *

[email protected]

(763) 244-1784

Property & Property Owner Information *

53

MODULES

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MNBOWL LLC
Attila Dalmi

HOMEPAGE

DASHBOARD

MODULES

Parcel ID 83.00941.00
304 Demers Ave, East Grand Forks, MN 56721

Include the parcel number for the property along with the full name of the property owner if the
property is not owned by the applicant or indicate the applicant is or will be the property owner.

Additional Property Information

304.pdf
Upload additional information for the location including the letter of
intent, lease agreement, preliminary plat, etc.

Federal Tax ID

State Tax ID

Federal Tax ID will be required prior to business

State Tax ID will be required prior to business

being eligible to open. If the business applicant

being eligible to open. If the business applicant

has an active Federal Tax ID number, please

has an active State Tax ID number, please

submit with registration application.

submit with registration application.

Type of Cannabis Business License *
Microbusiness

Copy of Valid State Driver's License, ID Card, or
Passport *

Danielle Mulholland ID (1).jpg

Written Notice of OCM License Preapproval *

Congratulations on receiving a preliminary
license approval for MICRO-A25000391.pdf

Acknowledgement of Compliance with Local Ordinances*

54

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HELP

By checking this box, I certify that as the applicant, I comply with the requirements of local
ordinances established pursuant to Minnesota Statute HOMEPAGE
342.13.

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Additional Information
Based on the type of business license selected, additional information may be requested by the
Administration Office and additional paperwork may be required for a specific license.

City Registration Fees
Microbusiness: No Initial Fee
Mezzobusiness: Initial Fee $500
Retailer: Initial Fee $500

Renewal Fee $1,000
Renewal Fee $1,000

Renewal Fee $1,000

Acknowledgment of Lottery Process Fee*
Acknowledgement of Required Lottery Process Fee
There is a $50 fee per application to register for the lottery process. This can be paid over the
phone by calling the Administration Office at (218) 773-2483. Visa, Mastercard, and Discover cards
are accepted and all fees have to be paid before the close of registration for the application to be
considered.

Prohibition of Multiple Applications from Same Ownership Within the Same Zoning District*
I attest that the ownership of the application is not connected to any other application within the
zoning district.
Per City Ordinance 47, applicants may not submit multiple applications under different entities with
the same majority ownership at the same proposed business location within the City.
Applicants can submit an application for both the Downtown Commercial and the Highway
Commercial zones, but all applicants must attest they are not connected to any other applicant
within the zoning district that is being applied for.

Proof of Workers' Compensation Insurance
Prior to the cannabis business opening, Worker's Compensation Insurance will have to be provided
to the City of East Grand Forks.

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REID H

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Acknowledgement for Workers' Comp Insurance*

HOMEPAGE

DASHBOARD

MODULES

REID H

I have read and understand Workers' Comp Insurance will need to be provided to the city before

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the business opens.

Upload Certificate of Liability Insurance
Choose File No file chosen

Upload the Certificate of Liability covering the business located in East
Grand Forks.

Acknowledgement of Certificate of Liability Insurance*
I have read and understand a Certificate of Liability Insurance will be required to be provided to
the city before the business is authorized to open.

Electronic Signature Consent
By electronically signing the Cannabis Business License Application, the applicant consents the esignature legally binds them to the terms and conditions of the application.

E-signature of Applicant *

Date *

Danielle Mulholland

08/06/2025

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