On the agenda: Center City meeting — Flock Camera (Apr 8)

Commissioners:
District 1

Jim Swenson
District 2
Rick Greene
District 3

Marlys Dunne
District 4
Ben Montzka
District 5

Chisago County is the place to grow and develop for all generations.

Dan Dahlberg

BUDGET & FINANCE COMMITTEE / WORKSHOP AGENDA
Wednesday, April 8, 2026
County Board Room, Room 172 at 3:00 p.m.
PROPOSED AGENDA

I.

Current Year-to-Date Financial Update
a.
b.

Operating Budget vs Actual
Salaries and Wages Budget vs Actual

e.
f.

CIP Budget to Actual
ARPA Budget to Actual

c.
d.

g.

Fund Balance Charts
Wheelage Tax and Local Option Sales Tax Charts

Public Safety Funds

II.

April Current Job Vacancies Report

III.

US Highway 8 Funding Update

IV.

Digital Preservation of Commissioner Minutes (1852-2025) Searchable

V.

PeerConnect: Peer Support, Health and Wellness – CCSO

VI.

Harris Public Works Drain Repair

I.

CORRESPONDENCE

Upcoming Schedule
•
•
•
•
•
•

Board of Commissioners – April 15th at 6:30 p.m.

CCCI Meeting – April 22nd at 6:00 p.m. at North Branch High School
Board of Commissioners – May 6th at 6:30 p.m.

Budget and Finance – May 13th at 3:00 p.m.
Board of Commissioners – May 20th at 6:30 p.m.

Annual Employee Picnic – Wednesday, September 9th, 2026

Chisago County Board of Commissioners
April 8, 2026

1

FY 2027 Budget Schedule

April 8th

Budget Schedule Presented at April Budget and Finance

Budget & Finance Committee

Early May

Management Team Meeting to review Budget
preparation and Instructions to Department Heads

Administration/Management
Team

Committee

(OpenGov Refresher)
-

Staffing Review/Preview

July 1st

Department Budgets DUE

July

Meetings with Department Directors/Staff to review Draft
Department Budgets

Budget
and
Subcommittee

Finance

August TBD

Meetings with Department Directors/Staff to review Draft
Department Budgets

Budget
and
Subcommittee

Finance

August TBD

FULL Budget & Finance Committee Meeting to continue

Budget & Finance Committee

Draft FY 2027 Budget Review
-

September 2nd

-

Departments

Departments
-

Departments

Brief Department Presentations to Board, if
desired

County Board considers Preliminary Levy, if desired

County Board

Must be adopted by end of September (MN Stat.
275.065)
September 9th

Budget & Finance Committee Meeting to continue Draft

County Board

September 16th

County Board ADOPTS Preliminary Levy

County Board

FY 2027 Budget Review, if needed

-

Must be adopted by end of September (MN Stat.
275.065)

October 14th

Budget and Finance Committee Meeting to draft 2027
Capital Improvement Plan

Budget & Finance Committee
Departments

December 2rd

Budget Information Meeting held (TNT) and adoption of

County Board

final FY 2027 Budget (operating and capital) and Levy, if
desired
-

Must be adopted by December 25th, 2026 (MN
Stat. 275.07)

December 16th

Final FY 2027 Budget (operating and capital) and Levy
adopted
-

County Board

Must be adopted by December 25th, 2026 (MN
Stat. 275.07)

Chisago County Board of Commissioners
April 8, 2026

2

TAB I.

BUDGET TO ACTUAL
AS OF 03/31/2026
25% OF YEAR COMPLETE

Adopted
Budget
GENERAL FUND
Board of Commissioners

$

District Court

566,617

$

212,500

Law Library
County Administrator
Auditor-Treasurer

% of
Adopted
Budget

Actual

211,463

37%

59,766

28%

75,750

9,201

12%

1,277,967

323,426

25%

655,354

176,620

27%

Audit

80,000

484

1%

Finance

435,680

102,737

24%

Assessor

1,256,042

298,070

24%

Enterprise Services

7,257,487

1,783,552

25%

Central Services

77,100

15,157

20%

Elections
County Attorney
Recorder
Recorder Comp/Tech

208,592

45,838

22%

3,166,371

775,316

24%

434,646

100,454

23%

Notes

2026 Annual Dues:
AMC - $29,926
MICA - $16,785

73,310

-

0%

Maintenance

1,654,454

484,759

29%

2026 Annual Contract Payments

Planning & Zoning
General Government

1,470,314
1,561,863

379,645
1,334,931

26%
85%

2025 Share of Permits to Cities
Liability and Workers' Comp
Retiree Payouts:
$200k Budget - $225.7k Actual

Sheriff

9,596,319

2,303,929

24%

Public Safety Grants

136,810

27,828

20%

Coroner

153,159

41,847

27%

County Jail

5,761,880

1,309,768

23%

Community Corrections

2,428,828

569,433

23%

Emergency Management

167,439

35,153

21%

E-911

279,000

19,873

7%

Historical Society

45,000

22,500

50%

2026 1st Half Allocation

Regional Library

891,365

426,872

48%

2026 1st Half Allocation

Parks

659,266

164,413

25%

County Agricultural Society

16,000

-

0%

County Extension Services

186,232

10,385

6%

Soil & Water

212,000

105,586

50%

Water Quality Grant

343,510

21,395

6%

Wetland Grant

135,484

36,404

27%

Watercraft Inspection

252,718

12,201

5%

Economic Dev (Tax Abatements)

38,500

-

0%

11,209,006

27%

TOTAL GENERAL FUND

$
$

Chisago County Board of Commissioners
April 8, 2026

41,767,557

$
$

2026 1st Half Allocation
2026 Allocation to SWCD

3

BUDGET TO ACTUAL
AS OF 03/31/2026
25% OF YEAR COMPLETE

Adopted
Budget

% of
Adopted
Budget

Actual

Notes

ROAD AND BRIDGE FUND
Surveyor

47,313

24%

Highway Administration

$

470,155

115,619

25%

Highway Engineering

2,015,689

718,169

36%

Final Design Costs
MnDOT Grant Funded

Hwy 8

197,053

$

14,000,000

1,774,262

0%

Highway Construction

10,500,000

393,279

4%

Highway Maintenance

5,368,690

793,824

15%

Equipment Maint/Shop

1,500,551

363,715

24%

684,499

67,770

10%

Traffic Operations
TOTAL ROAD AND BRIDGE FUND

$
$

34,736,637

$
$

4,273,951

12%

$

283,943

$

65,382

23%

HEALTH AND HUMAN SERVICES
Veterans Service
Income Maintenance

4,248,724

1,014,374

24%

Social Services

13,385,746

2,668,421

20%

Public Health Nursing

2,868,115

608,784

21%

TOTAL HEALTH AND HUMAN SERVICES

$

20,786,528

$

4,356,961

21%

$

102,379

$

85,691

84%

-

0%

BUILDING FUND
General Government
Score Grant Fund

-

TOTAL BUILDING FUND

$
$

102,379

$
$

85,691

84%

TOTAL CAPITAL EQUIP FUND

$
$

3,241,811

$
$

584,337

18%

$

300,726

$

31,337

10%

167,512

40%

Honeywell bond payment

SOLID WASTE FUND
Score Grant Fund
HHW Operations
TOTAL SOLID WASTE FUND

418,568
$

719,294

$

198,849

28%

PARK ACQUISITION & IMPROVEMENT FUND
Park Acq & Imp Fund
$
TOTAL PARK ACQ & IMP FUND
$
$

-

$
$
$

142,240
142,240

0%
0%

2026 Annual Contract Payments

LAKE IMPROVEMENT DISTRICT MAINTENANCE
LID Maintenance

$

707,561

$

111,651

16%

TOTAL LAKE IMPV DIST MAINT

$
$

707,561

$
$

111,651

16%

DEBT SERVICE FUND
Road Debt

Bond Matured
$

2,164,031

$

2,164,031

100%

Bond Matured

HHS Debt

280,594

280,594

100%

Principal + Interest

Jail Debt

1,664,054

1,038,694

62%

Principal + Interest

225,675

197,400

87%

Principal + Interest
Principal + Interest

Business Park Bonds
Capital Projects

455,093

83%

TOTAL DEBT SERVICE FUND

$
$

4,884,151

549,797
$
$

4,135,812

85%

TOTAL ALL FUNDS

$

106,945,918

$
$

25,098,498

23%

Chisago County Board of Commissioners
April 8, 2026

4

OPERATING BUDGET VS ACTUAL
(EXCLUDES SALARIES AND BENEFITS)
AS OF 03/31/2026
25% OF YEAR COMPLETE

Adopted
Budget

% of
Budget

Actual

GENERAL FUND
Board of Commissioners

$

284,509

$

140,480

49%

District Court

212,500

59,766

28%

Law Library
County Administrator

75,750
131,200

9,201
48,554

12%
37%

Auditor-Treasurer

25,780

2,278

9%

Audit

80,000

484

1%

Finance

5,770

1,412

24%

Assessor

69,450

10,600

15%

4,812,054

1,303,307

27%

Enterprise Services

Notes

2026 Annual Dues:
AMC - $29,926
MICA - $16,785

Q1 Benefit Fees
Membership Dues
Labor Attorney

2026 Annual Subscriptions

Central Services

77,100

15,157

20%

Elections

133,400

43,816

33%

County Attorney

102,500

40,171

39%

2026 Dues

Recorder

20,400

7,673

38%

2026 1st Half Legal

Recorder Comp/Tech

73,310

-

0%

Maintenance

959,207

328,770

34%

2026 Annual Contract Payments
2025 Share of Permits to Cities
Liability and Workers' Comp
Retiree Payouts:
$200k Budget - $225.7k Actual

Planning & Zoning
General Government

222,100
1,561,863

82,788
1,334,931

37%
85%

Sheriff

934,832

202,346

22%

Public Safety Grants

136,810

27,828

20%

Coroner

153,159

41,847

27%

County Jail

742,430

149,134

20%

Community Corrections

70,694

14,378

20%

Emergency Management

33,374

25

0%

E-911

279,000

19,873

7%

Historical Society

45,000

22,500

50%

2026 1st Half Allocation

Regional Library

891,365

426,872

48%

2026 1st Half Allocation

Parks

136,800

31,483

23%

County Agricultural Society

16,000

-

0%

County Extension Services

186,232

10,385

6%

Soil & Water

212,000

105,586

50%

Water Quality Grant

186,879

3,587

2%

Wetland Grant

5,672

5,672

100%

Watercraft Inspection

59,800

2,948

5%

Economic Dev (Tax Abatements)
TOTAL GENERAL FUND

38,500
$ 12,975,440

Chisago County Board of Commissioners
April 8, 2026

$

-

0%

4,493,852

35%

2026 1st Half Allocation
2026 Allocation to SWCD

5

OPERATING BUDGET VS ACTUAL
(EXCLUDES SALARIES AND BENEFITS)
AS OF 03/31/2026
25% OF YEAR COMPLETE

Adopted
Budget

Actual

% of
Budget

Notes

ROAD AND BRIDGE FUND
Surveyor

931

17%

Highway Administration

$

33,000

10,135

31%

2026 Annual Dues

Highway Engineering

761,750

451,121

59%

Final Design Costs
MnDOT Grant Funded

Hwy 8

5,350

$

14,000,000

1,774,262

13%

Highway Construction

10,500,000

393,279

4%

Highway Maintenance

3,162,345

306,520

10%

Equipment Maint/Shop

924,200

217,141

23%

Traffic Operations

433,250

4,808

1%

TOTAL ROAD AND BRIDGE FUND

$ 29,819,895

$

3,158,197

11%

$

$

5,993

17%

HEALTH AND HUMAN SERVICES
Veterans Service

36,000

Income Maintenance
Social Services
Public Health Nursing
TOTAL HEALTH AND HUMAN SERVIC $

909,976

190,030

21%

4,355,581

672,703

15%

317,169

48,052

15%

916,778

16%

5,618,726

$

BUILDING FUND
General Government

$

102,379

$

85,691

84%

TOTAL BUILDING FUND

$

102,379

$

85,691

84%

TOTAL CAPITAL EQUIP FUND

$

3,241,811

$

584,337

18%

$

223,546

$

14,660

7%

99,924

53%

$

114,584

28%

-

$
$

142,240
142,240

0%
0%

Honeywell bond payment

SOLID WASTE FUND
Score Grant Fund
HHW Operations
TOTAL SOLID WASTE FUND

186,850
$

410,396

PARK ACQUISITION & IMPROVEMENT FUND
Park Acq & Imp Fund
$
TOTAL PARK ACQ & IMP FUND
$

2026 Annual Contract Payments

LAKE IMPROVEMENT DISTRICT MAINTENANCE
LID Maintenance

$

477,450

$

59,651

12%

TOTAL LAKE IMPV DIST MAINT

$

477,450

$

59,651

12%

$

2,164,031

$

2,164,031

100%

Bond Matured

DEBT SERVICE FUND
Road Debt
HHS Debt

280,594

280,594

100%

Bond Matured

Jail Debt

1,664,054

1,038,694

62%

Principal + Interest

Business Park Bonds

225,675

197,400

87%

Principal + Interest

Capital Projects

549,797

455,093

83%

Principal + Interest

4,135,812

85%

$ 13,691,142

24%

TOTAL DEBT SERVICE FUND

$

4,884,151

TOTAL ALL FUNDS

$ 57,530,248

Chisago County Board of Commissioners
April 8, 2026

$

6

SALARIES AND WAGES
BUDGET VS ACTUAL
AS OF 03/31/2026
25% OF YEAR COMPLETE
Adopted Budget
GENERAL FUND
Board of Commissioners
County Administrator
Auditor-Treasurer
Finance
Assessor
Enterprise Services
Elections
County Attorney
Recorder
Maintenance
Planning & Zoning
Sheriff
County Jail
Community Corrections
Emergency Management
Parks
Water Quality Grant
Wetland Grant
Watercraft Inspection (Seasonal)

282,108
1,146,767
629,574
429,910
1,186,592
2,445,433
75,192
3,063,871
414,246
695,247
1,248,214
8,661,487
5,019,450
2,358,134
134,065
522,466
156,631
129,812
192,918
28,792,117

$

191,703
437,155
1,253,939
2,206,345
576,351
251,249
4,916,742

$

247,943
3,338,748
9,030,165
2,550,946
15,167,802

$

$

$

77,180
231,718
308,898

LAKE IMPROVEMENT DISTRICT MAINTENANCE
Lake Improvement District Maintenance
TOTAL LAKE IMPV DISTRICT MAINT

$
$

TOTAL ALL FUNDS

$

TOTAL GENERAL FUND
ROAD AND BRIDGE FUND
Surveyor
Highway Administration
Highway Engineering
Highway Maintenance
Equipment Maintenance/Shop
Traffic Operations
TOTAL ROAD AND BRIDGE FUND
HEALTH AND HUMAN SERVICES
Veterans Service
Income Maintenance
Social Services
Public Health Nursing
TOTAL HEALTH AND HUMAN SERVICES
SOLID WASTE FUND
Score Grant Fund
HHW Operations
TOTAL SOLID WASTE FUND

Chisago County Board of Commissioners
April 8, 2026

$

Actual

$
$

$
$

$
$

% of Budget

70,983
274,872
174,342
101,325
287,470
480,245
2,022
735,145
92,781
155,989
296,857
2,101,583
1,160,634
555,055
35,128
132,930
17,808
30,732
9,253
6,715,154

25%
24%
28%
24%
24%
20%
3%
24%
22%
22%
24%
24%
23%
24%
26%
25%
11%
24%
5%
23%

46,382
105,484
267,048
487,304
146,574
62,962
1,115,754

24%
24%
21%
22%
25%
25%
23%

59,389
824,344
1,995,718
560,732
3,440,183

24%
25%
22%
22%
23%

$

16,677
67,588
84,265

22%
29%
27%

230,111
230,111

$
$

52,000
52,000

23%
23%

49,415,670

$

11,407,356

23%

$

$

$

7

GENERAL FUND BALANCE BY MONTH 2022 - 2026
$50,000

$45,000

$40,000

$35,000

$30,000

$25,000

$20,000

$15,000

Jan

Feb

2022

$31,823

$30,169

$28,401

$26,522

2023

$39,545

$36,157

$33,205

$30,535

2024

$37,178

$34,237

$30,936

$29,025

2025

$33,233

$30,270

$27,847

$25,767

2026

$31,862

$28,618

$21,139

Chisago County Board of Commissioners
April 8, 2026

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

$25,144

$42,821

$40,066

$38,629

$36,901

$34,966

$44,667

$41,343

$28,566

$40,874

$38,871

$37,426

$36,201

$33,879

$43,300

$40,988

$26,248

$38,312

$36,141

$34,557

$32,253

$30,383

$39,095

$36,812

$23,331

$37,705

$35,473

$33,600

$31,558

$28,874

$38,165

$35,317

8

ROAD & BRIDGE FUND BALANCE BY MONTH 2022 - 2026
$17,000

$15,000

$13,000

$11,000

$9,000

$7,000

$5,000

Jan

Feb

Mar

Apr

May

2022

$9,528

$10,634

2023

$10,151

$10,922

2024

$10,193

2025
2026

$10,392

$9,864

$10,739

$10,353

$11,009

$11,497

$8,559

$10,201

$10,170

$6,918

$7,445

$7,820

Chisago County Board of Commissioners
April 8, 2026

Jun

Jul

Aug

$12,786

$16,033

$14,405

$12,924

$10,111

$13,364

$16,583

$14,537

$11,085

$11,491

$14,290

$16,106

$11,143

$9,630

$8,897

$8,407

$6,530

$2,991

Sep

Oct

Nov

Dec

$9,058

$7,477

$10,935

$10,828

$11,938

$9,164

$10,223

$9,565

$9,751

$7,355

$9,642

$9,274

$8,034

$5,802

$7,535

$7,445

9

HEALTH & HUMAN SERVICES FUND BALANCE BY MONTH 2022 - 2026
$16,000

$14,000

$12,000

$10,000

$8,000

$6,000

$4,000

$2,000

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

2022

$5,512

$5,286

$4,624

$3,640

$3,818

$7,706

$7,727

$7,362

$6,499

$5,653

$9,435

$8,163

2023

$8,152

$8,049

$7,110

$6,226

$6,201

$9,814

$9,908

$10,040

$8,864

$7,944

$11,792

$10,374

2024

$9,361

$9,308

$8,276

$7,585

$7,131

$11,344

$11,764

$11,564

$10,533

$9,375

$12,808

$11,941

2025

$10,679

$10,457

$9,449

$8,447

$7,878

$12,284

$11,999

$12,224

$11,113

$9,601

$13,615

$12,726

2026

$11,707

$11,358

$10,660

Chisago County Board of Commissioners
April 8, 2026

10

REVENUE, ROAD & BRIDGE & HHS COMBINED FUND BALANCE BY MONTH
2022 - 2026
$70,000
$65,000
$60,000
$55,000
$50,000
$45,000
$40,000
$35,000
$30,000
$25,000

Jan

Feb

Mar

Apr

May

Jun

2022

$46,863

2023

$57,848

$46,089

$43,417

$55,128

$51,054

$40,026

$41,748

$66,560

$47,114

$44,878

$64,052

2024

$56,732

$54,554

$50,709

$47,695

$44,870

$63,946

2025

$52,471

2026

$50,487

$50,928

$47,466

$43,844

$40,106

$58,396

$47,421

$39,619

Chisago County Board of Commissioners
April 8, 2026

Jul

Aug

Sep

Oct

Nov

Dec

$62,198

$58,915

$52,458

$48,096

$65,037

$60,334

$65,362

$62,003

$57,003

$50,987

$65,315

$60,927

$64,011

$57,264

$52,537

$47,113

$61,545

$57,902

$54,002

$48,815

$50,705

$44,277

$59,315

$55,488

11

January 2026 Wheelage Tax
8% of Year Complete

2026 Budget: $1,200,000

$100,000

Total as of Jan: $91,512
Percent of Budget: 8%

$90,000
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0

January

February

March

April

May

June

July

Cleanup

August

September

October

November December

2022

$46,984

$46,175

$64,941

$51,524

$54,525

$54,194

$39,766

$4,820

$51,328

$44,461

$44,395

$42,405

$42,376

2023

$50,214

$46,656

$65,362

$51,476

$55,686

$56,046

$34,775

$5,955

$56,178

$56,046

$51,483

$35,288

$37,338

2024

$56,392

$59,652

$53,847

$55,067

$50,942

$53,011

$6,678

$39,749

$54,829

$43,653

$49,906

$37,338

$46,477

2025

$50,234

$53,849

$62,272

$54,810

$53,387

$46,771

$8,242

$40,193

$50,338

$49,108

$51,761

$35,767

$74,218

2026

$91,512

2022

Chisago County Board of Commissioners
April 8, 2026

2023

2024

2025

2026

12

January 2026 Sales Tax
8% of Year Complete

$400,000

2026 Budget: $3,800,000
Total as of Jan: $353,009
Percent of Budget: 9%

Avg Annual: $3,011,354

$300,000

$200,000

$100,000

January

February

March

April

May

June

July

Cleanup

August

September

October

November December

2022

$303,035

$253,275

$242,386

$276,025

$271,846

$327,383

$359,758

$321,598

$327,000

$327,347

$327,169

$284,561

2023

$323,438

$257,403

$219,827

$267,813

$266,348

$334,268

$369,019

$310,303

$310,305

$344,379

$306,054

$279,000

2024

$313,742

$245,851

$228,314

$270,042

$288,215

$348,443

$341,074

$365,149

$316,532

$338,363

$341,661

$289,743

2025

$349,646

$253,765

$248,166

$279,068

$293,066

$341,597

$356,779

$363,952

$336,087

$365,402

$356,892

$314,340

2026

$353,009

2022

Chisago County Board of Commissioners
April 8, 2026

2023

2024

2025

2026

13

2026 Chisago County Capital Improvement Program
Budget to Actual
As of March 31, 2026
G/L Code

2026 Budget

2026 Actual

2026
Remaining

County Membership in Local Chambers of Commerce
Financial Policies

12-031-000-0000-6802
12-031-000-0000-6802

$
$
$

830
25,000
25,830

$
$
$

-

$
$
$

830
830

ARMER Replacement Fund

12-251-000-0000-6802

$
$

445,445
445,445

$
$

-

$
$

445,445
445,445

Office Chairs

12-050-000-0000-6601

$
$

1,000
1,000

$
$

-

$
$

1,000
1,000

Election Equipment Replacement Fund
Storage Media and Battery Replacement

12-071-000-9000-6601
12-071-000-9001-6601

$
$
$

267,911
14,843
282,754

$
$
$

-

$
$
$

267,911
14,843
282,754

Ballistic Vests (6)
Carey Guide Subscriptions (3)

12-255-000-9022-6601
12-255-000-9023-6601

$
$
$

4,639
2,100
6,739

$
$
$

(4,639) $
- $
(4,639) $

2,100
2,100

2026 Small Equipment New Request
Cradlepoints for SO squads
Replace Core Network Equip - Firewalls
Replace Core Network Equip - Sans
Replacement of ARMER subscriber Mobile/Portable Radios
Cyber Security Policies
Replace Core Network Equip - UCS Servers (ENTS-0422)
AS400 - Replace Agency Collection and Social Welfare Systems (ENTS-0446)
Replace Core Network Equip - Replace Cisco OTV with VXLAN (ENTS-0448)
CJIS Security Upgrades (includes MNT-0191)
2025 Small Equipment Replacement (ENTS-0420)
Cameras for Parks - Checkerboard Shop/Park, KiChiSaga (ENTS-0458)
DocAccess

12-061-000-9002-6601
12-061-000-9003-6601
12-061-000-9004-6601
12-061-000-9005-6601
12-061-000-9006-6601
12-061-000-0000-6802
12-061-000-0000-6601
12-061-000-0000-6601
12-061-000-0000-6601
12-061-000-0000-6601
12-061-000-0000-6601
12-061-000-0000-6601
12-061-000-9025-6601

$
7,582
$
21,700
$
250,000
$
750,000
$
245,000
$
25,250
$
2,399
$
30,000
$
4,342
$
63,541
$
56,079
$
12,457
$
12,009
$ 1,480,359

Dept

Project Name

Administration

Administration Total
ARMER
ARMER Total
Assessor
Assessor Total
Auditor-Treasurer

Auditor-Treasurer Total
Community Corrections

Community Corrections Total
Enterprise Services

Enterprise Services Total

Chisago County Board of Commissioners
April 8, 2026

$
$
(17,772)
$
$
(40,890)
$
$
$
$
$
(1,912)
$
(21,142)
$
$
(10,789)
$
(12,009)
$ (104,514)

14

$
7,582
$
3,928
$ 250,000
$ 709,110
$ 245,000
$
25,250
$
2,399
$
30,000
$
2,430
$
42,399
$
56,079
$
1,668
$
$ 1,375,845

G/L Code

2026 Budget

2026 Actual

2026
Remaining

1992 Parks Maintenance Facility Garage and Entrance Door Replacements
2008 Ford F450 Truck Replacement
Checkerboard Dog Park - Replacement of Perimeter Fencing
Checkerboard Park - Furnish and Install Small Dog Area
County Parks Entrance Signage
Public Service Counter & Office Chairs
Security Gate - Parks Maintenance Facility Entrance
Zero Turn Mower Replacement #1
Zero Turn Mower Replacement #2
Auction Proceeds
2002 3/4 Ton Truck Replacement (ENVS-0120)
Swedish Immigrant Trail land acquisition
SIRT-Wetland Delineation and Enviromental Review Contracted Services (ENVS-0441)
SIRT-Wetland Mitigation Land Credit Purchase (ENVS-0442)
Parks Maintenance Facility- Existing Pole Building Structures- Steel Renovation (ENVS-0443)

12-523-000-9014-6601
12-523-000-9015-6601
12-523-000-9016-6601
12-523-000-9017-6601
12-523-000-9018-6601
12-127-000-9007-6601
12-523-000-9019-6601
12-523-000-9020-6601
12-523-000-9021-6601
12-523-000-0000-5561
12-523-000-0000-6601
12-523-000-0000-6802
12-523-000-0000-6802
12-523-000-0000-6802
12-523-000-0000-6601

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

12,000
65,000
24,000
10,500
20,000
2,100
18,000
16,000
16,000
4,356
5,250
29,599
11,376
30,000
10,971
275,152

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

(12,000)
(23,100)
(10,225)
(17,125)
(13,544)
(13,544)
3,050
(10,971)
(97,459)

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

65,000
900
275
20,000
2,100
875
2,456
2,456
7,406
5,250
29,599
11,376
30,000
177,693

SpaceSaver Mobile High Density Shelving
Generator Repair - NB HHS
ICS Facilities Study

12-111-500-9013-6601
12-111-000-0000-6601
12-111-000-0000-6802

$
$
$
$

32,000
10,000
250,126
292,126

$
$
$
$

-

$
$
$
$

32,000
10,000
250,126
292,126

Center City PW Parking Lot Improvements
Changeable Message Signs
Forklift
Skidsteer
Tandem Snow Plow Truck
Auction Proceeds
Hydrant Replacement
Tandem Snow Plow Truck (PWKS-0175)
Additional CIP funding for Approved Equipment

12-310-000-9008-6601
12-310-000-9009-6601
12-310-000-9010-6601
12-310-000-9011-6601
12-310-000-9012-6601
12-310-000-0000-5561
12-310-000-0000-6601
12-310-000-0000-6601
12-310-000-0000-6601

$
410,000
$
45,000
$
60,000
$
108,000
$
375,000
$
51,854
$
10,073
$
201,692
$
19,368
$ 1,280,987

$
$
$
$
$
$
$
$
$
$

(35,420)
(52,016)
750
(86,686)

Squad Replacement Program
Auction Proceeds
Mobile Field Force Equipment (CCSO-0455)
Stacy Squad #3

12-201-000-9024-6601
12-201-000-0000-5561
12-201-000-0000-6601
12-201-000-0725-6601

$
$
$
$
$

432,650
139,817
58,250
4,137
634,854

$ (324,108) $
$
8,413 $
$
- $
$
- $
$ (315,695) $

12-149-000-0000-6601

$
$

513,352
513,352

$
$

Dept

Project Name

Environmental Services

Environmental Services Total
Maintenance

Maintenance Total
Public Works

Public Works Total

$ 410,000
$
9,580
$
7,984
$ 108,000
$ 375,000
$
52,604
$
10,073
$ 201,692
$
19,368
$ 1,194,301

Sheriff's Office

Sheriff's Office Total

108,542
148,230
58,250
4,137
319,159

Unallocated
Unallocated CIP
Chisago County Board of Commissioners
Unallocated Total
April 8, 2026
Grand Total

$ 5,238,598

15-

$
$

-

$ (608,993) $ 4,091,253

ARPA
Budget to Actual
As of March 31, 2026
ADMINISTRATION
Project #

Description
Administrative Fee

ADMIN

Budget
$

Actual
9,326

$

(9,326)

Remaining to be
Spent
$

Status

-

ATTORNEY
Project #

Description
County Attorney - FT Media Services Tech

ARPA-0340 ATT

Budget
$

108,018

Actual
$

(102,344)

Remaining to be
Spent
$

5,674

Status
Under Contract

AUDITOR-TREASURER
Project #

Description
Single Use Audit 2022 - 2026 (ARPA only)

ARPA-0347 AUD

Budget
$

30,000

Actual
$

(17,242)

Remaining to be
Spent
$

12,758

Status
Under Contract

EMERGENCY MANAGEMENT
Project #

Description

ARPA-0342 EMGT

Emergency Management - COOP Update

Budget
$

60,000

Actual
$

(36,570)

Remaining to be
Spent
$

23,430

Status
Under Contract

ENTERPRISE SERVICES
Project #
ARPA-0392 ENTS

Description
Wi-Fi in County Parks

Budget
$

60,000

Actual
$

(53,471)

Remaining to be
Spent
$

6,529

Status
Project began before 12/31/24

MAINTENANCE
Project #
2024 ADD

Description
Hwy & CCSO Building Study

Budget
$

30,000

Actual
$

(28,931)

Remaining to be
Spent
$

1,069

Status
Under Contract

COMPLETED PROJECTS
Project #

Description

TOTALS

Chisago County Board of Commissioners
April 8, 2026

Budget

Actual

$

10,692,463

$

(10,692,463)

$

10,989,807

$

(10,940,348)

Remaining to be
Spent

$

36,702

16

Public Safety Aid
As of March 31, 2026
Date

Remaining

Allocated

Description

10/20/2023
10/31/2023
4/17/2024
3/12/2025
3/12/2025
3/12/2025
3/12/2025
3/12/2025
7/9/2025
7/9/2025
11/12/2025

Lakes Center for Youth and Families
CCSO Recruiting & Retenion Program
SIGMA Tactical Wellness
Flock Cameras (3 year contract)
Radar Trailers - 3
Drones and Accessories
Command Vehicle
SIGMA Tactical Wellness - 3 Years
Evidence Storage

Budget
$

$

$

10,000
145,000
54,436
77,000
29,862
22,351
600,000
102,500
31,069
25,200
14,640
1,112,058

$
$

SWAT 2026 Communication/Hearing Devices (14)
Companion Animal Control - Contract Cities retainer

Public Safety Aid - Unallocated
TOTALS

Chisago County Board of Commissioners
April 8, 2026

Actual

Allocation
$

$

(10,000)
(95,000)
(54,436)
(26,500)
(29,849)
(22,351)
(11,886)
(25,200)
(14,640)
(289,862)

$

50,000
50,500
13
600,000
90,614
31,069
822,196

26,183

$

-

$

-

1,138,241

$

(289,862)

$

822,196

17

TAB II.

Current Job Vacancies
April 8, 2026, Budget and Finance/Workshop
Title

Notes:

Financial Worker – Part Time

Replacement – long-term ON HOLD

MCH Nurse 0.8 Public Health

Replacement – ON HOLD

MCH Nurse 1.0 Public Health

Replacement – ON HOLD

Community Health Services Lead (contract)

Replacement – ON HOLD

Community Health Worker (contract)

NEW under COVID-19 Vaccine Grant – ON HOLD – (No. 3 of 3)

MCH Nurse 1.0 – Public Health

Replacement – ON HOLD

CSO

1 Vacancy – Spring 2026

Senior Infrastructure Engineer

NEW – reposted until filled

Infrastructure Engineer

1 vacancy – reposted until March 2, 2026

AIS Specialist Lead Watercraft Inspector

1 vacancy due to internal promotion – filled April 2026

Corrections Officer

2 vacancies – closing date 4/12/2026

Public Safety 911 Emergency Dispatcher

1 vacancy

Administrative Assistant/Office Administrator DES

NEW 1 vacancy internal only – filled April 2026

Custodian

Filled March/April 2026

Case Manager/Assessor – Aging & Disability Services

Filled March 2026

Emergency Preparedness Coordinator

Filled March 2026

Social Worker

Filled internally April 2026

HHS Director

1 vacancy from retirement – interviewing March 2026

Child Support Supervisor

1 vacancy from retirement – posted until 3/20/2026

Lead Child Protection Case Manager/Assessment Worker

2 vacancies – posted internally until 3/18/2026

Disease Prevention and Control Program Coordinator

Filled internally March 2026

Public Health Planner

1 vacancy from internal promotion – closing date 4/8/2026

Environmental Health Specialist

1 vacancy – closing date 4/8/2026

Chief Financial Officer

1 vacancy – closing date 3/29/2026

The ON HOLD vacancies are undergoing assessment and revisions will be made to duties/job descriptions that better suit the department, etc.
Chisago County Board of Commissioners
April 8, 2026

18

TAB III.
JOE TRIPLETT, P.E., DIRECTOR/ENGINEER
MAILING ADDRESS:
313 NORTH MAIN STREET
CENTER CITY, MN 55012

OFFICES OF:
ADMINISTRATION
ENGINEERING
COUNTY SURVEYOR
FLEET MAINTENANCE
ROAD MAINTENANCE
TRAFFIC OPERATIONS

PHYSICAL ADDRESS:
31325 OASIS ROAD
CENTER CITY, MN 55012
PHONE: (651) 213-8700

MEMORANDUM
Date:

4/1/26

To:

Budget & Finance Committee Funding

From:

Joe Triplett, P.E.

RE: TH 8 Project

I thought this would be a good time to give the Committee an update on the TH 8
Reconstruction Project and the funding.
As of the meeting, we are at 90% plans. They are being QC’d and will be turned into Mndot by
the end of May. The right of way process is underway and most of the property owners have
been contacted. We expect to start staking properties the week of April 13th.
Estimated 60% project cost sits at $170M. This does include a number of contingencies,
inflation, construction administration and post construction/supplemental
agreements/change orders estimated costs. We are sitting at an estimated funding gap of
$46M. Here are the funding sources and amounts I am currently pursuing:
•
•
•
•

$3M LCCMR state grant
$8M Congressionally Directed Spending
$25M federal BUILD grant
$24M in Trunk Highway Bonds from Legislature

•

$15M in General Obligation Bonds from Legislature

This amounts to $75M in funding requests. I am also expecting additional funding from
Mndot; however, they like to be the last money into projects. One of the directives from the
start has been to try to limit/eliminate the local agency spending on the project. While this
isn’t entirely impossible, it certainly adds to the difficulty to fund the project. As of the 60%
estimate, here is the breakdown of project costs for each system for the $170M project:
Chisago County Board of Commissioners
April 8, 2026

19

•
•

Mndot = $131M
Chisago County = $8M

•
•

City of Wyoming = $12.5M
City of Chisago City = $18.5M

As you can see, there is an estimated $39M in local system costs associated with the project.
There has not been a project of this size and scope that has not included some local
participation. This may be something we need to consider, at least at the county level. Our
local option sales tax (LOST) and state aid funding could be used in this case, although we
would need to revisit the T.I.P. to some degree. I know we are going to the Legislature to
increase our LOST to 1%. That funding could, and in my opinion should, go toward the TH 8
project. I reached out to a few counties to ask if they are using their LOST on trunk highway
projects and here is what I heard:

•
•
•

Washington County has contributed $120M to the Gold Line project
Anoka County has contributed or committed $45.3M to 7 projects
Carver County has contributed $36.4M to 11 projects

This highlights the commitment we as counties have to not only our systems, but to our local
priorities on the trunk highway system that Mndot cannot get to. The potential increase in
LOST would be a tremendous help in achieving not only our system goals, but in achieving
our goals on the trunk highway system including the TH 8 project, I-35/CSAH 22, I-35/CSAH 19
and a number of intersection roundabout safety projects on TH 95. We will have a better
picture by the end of session or by the end of June as to the full funding of the project. I
continue to work through the process with Mndot and Federal officials to keep things moving
forward and doing things concurrently to keep the project on track for construction next
season.

A brief Public Works update:

•
•
•

•

The 2026 Pavement Markings and Seal Coat projects have been bid. Both came in
under the engineer estimate and will be included for award next week.
We will have the design contract TH 8 Roundabout in Shafer at next week’s meeting.
Mndot’s intersection safety project at our CSAH 26/TH 95 has been bid. We received a
$500k LRIP grant for this project, and I am working on the agreement. That will be
coming at a later date.
Projects we are working on for delivery this year:
o 2062 Mill & Overlay Project
o Center City Parking Lot
o S.I.T. rehab project in Shafer for Parks Dept.

Chisago County Board of Commissioners
April 8, 2026

20

Budget and Finance Workshop
Item #

IV.

Digital Preservation of Commissioner
Minutes (1852-2025) Searchable
April 8th, 2026

The Chisago County Recorder’s intent is to develop and execute a digital strategy to
fulfill its mission to “protect, preserve and record documents.” In addition, allowing
remote access to all documents deemed public information furthers the office’s
efforts to serve the public in a “prompt, courteous, and effective manner.”
The County has worked with Arcasearch to complete the ‘Chisago County Recorder

Document Preservation Plan’ which the Board of Commissioners approved contracts
with TriMin and ArcaSearch to complete and authorize the expenditure of funds from
the Recorder Technology and Compliance Fund to pay for the services. The County
Board accepted the proposal at the June 4, 2025 meeting.
Arcasearch approached the County about digitizing County Board minutes, Planning
Commission, Board of Appeal and Equalization, road orders, etc. Arcasearch would
create a digital archive of the history of County Board actions from 1852-2025/YTD.
Project Benefits for Chisago County MN:
•
•

•
•
•
•
•

Digital preservation & back-up protection of historical original books &
documents from loss due to fire, water events or general deterioration
Staff efficiencies (reduced costs) on research requests with enhanced search
tools such as Word Search (Names, Events, Vendors, Topics, etc.) to locate
relevant pages
Image quality enhancement of original documents into a high-resolution,
color image
Improved public access with a link on the County’s website to ALL historical
County Commissioner Minutes for greater transparency
Capture off-site for project cost savings with ArcaSearch handling all
transportation
Leverages existing Chisago County Digital Archive for ongoing consistency of
archiving practices and cost savings.
Reduces internal IT support & costs with a hosted Searchable Archive

Chisago County Board of Commissioners
April 8, 2026

21

Estimated Project Price: $13,602
Attachment:
•

Proposal for Digital Preservation of County Commissioner Minutes
(1852-2025)

Chisago County Board of Commissioners
April 8, 2026

22

1

CHISAGO COUNTY MN OPTION A

DIGITAL PRESERVATION OF:
COMMISSIONER MINUTES (1852-2025)

&

ADDITION OF IMAGES TO THE EXISTING

CHISAGO COUNTY HISTORICAL DOCUMENT DIGITAL ARCHIVE

Proposal #03022026P1V1

March 4, 2026

Prepared for:
Chisago County
313 N. Main Street, Room 170
Center City, MN 55012
Chase Burnham
County Administrator
651.213.8877
[email protected]
Confidential © 2026 ArcaSearch
www.arcasearch.com
Chisago County Board of Commissioners
April 8, 2026

23

2

Project Benefits for Chisago County MN:
•
•
•
•
•
•
•

Digital preservation & back-up protection of historical original books & documents from loss due to
fire, water events or general deterioration
Staff efficiencies (reduced costs) on research requests with enhanced search tools such as Word
Search (Names, Events, Vendors, Topics, etc.) to locate relevant pages
Image quality enhancement of original documents into a high-resolution, color image
Improved public access with a link on the County’s website to ALL historical County Commissioner
Minutes for greater transparency
Capture off-site for project cost savings with ArcaSearch handling all transportation
Leverages existing Chisago County Digital Archive for ongoing consistency of archiving practices
and cost savings.
Reduces internal IT support & costs with a hosted Searchable Archive

OVERVIEW
ArcaSearch is pleased to be considered as a digital archiving and processing partner with Chisago
County, MN. Enclosed you will find our response to your request for a proposal including project
benefits, record group/product details, estimated timing, estimated costs, and agreement terms.
Commissioner Minutes
•

Approximate Pages

21,000

•

Date Range

1852 through 2025

•

Page Size

9.5” x 14”; some as large as 12” x 18”

•

Condition

Good

•

Bindery

Bound (8), pinned (21); some digital files

•

Page Capture

RGB

•

Page Resolution

Web Optimized PDF-A Files & JPEG image files

•

OCR

Yes, of typed text

•

File Format

Web Optimized PDF-A Files & JPEG Thumbnail Images

•

Delivery

Single and two-page spread

•

Metadata

Year and sequential page number

•

Work Location

Materials to be digitized at ArcaSearch

There will be no other metadata schema understanding than what is expressly stated within this proposal.
Confidential © 2026 ArcaSearch
www.arcasearch.com
Chisago County Board of Commissioners
April 8, 2026

24

3

Key Assumptions
•
•
•
•
•
•
•
•

Will be captured in St. Cloud, MN. ArcaSearch to provide transportation.
Book Names to include the Year Range
Digital PDF’s will be provided for 2013-2025 Minutes (assumes 350 pages per year)
Bound books presented in a two-page spread format, Pinned books & digital pages presented in
single-page format
Any loose attachments will be captured where located in book
Word Search for all typed pages (begins in 1904 – Book D)
Ability to filter Word Search results by: Year or Decade
Images added to the existing Chisago County Historical Document Archive from the Recorder’s
Office

ARCASEARCH DIGITAL ARCHIVING
As your digital archiving partner, we provide project management and will use ArcaSearch
technology/personnel to:
•
•
•
•

Provide delivery to and from ArcaSearch for the original content
Process pages from provided materials
Optimize PDF for viewing/searching within the Compass Eclipse Research System using
patented technology
Provide two complete sets of Web Optimized PDF-A Files and JPEG Thumbnail Images
on external hardware upon receiving final payment for project

We look forward to working with Chisago County, MN. Below are a few items ArcaSearch will
need to begin your project.
•
•

Provide a detailed manifest of archive material (required to start your project)
Notify ArcaSearch of any scheduling requirements

ESTIMATED TIMING
The following is a timeline for your planning purposes.

The scheduled start month will be determined after receipt of the signed contract, down payment,
completion of the job plan (if applicable) signed by both parties. Any discrepancies will be resolved
before the start of the project.
ArcaSearch anticipates the start date to be within 12 months from the receipt of down payment.
Please allow 4 months for project’s completion.

Confidential © 2026 ArcaSearch
www.arcasearch.com
Chisago County Board of Commissioners
April 8, 2026

25

4

COMPASS ECLIPSE RESEARCH SYSTEM
The core technology employed in the updated Compass Eclipse Research System has proven to be
the single most cost-effective solution to historic-records management. The Compass Eclipse
Research System is adapted to the specific requirements of each individual for the secure
preservation and ready access of its document archives.
Your annual software subscription includes web-hosting of your archive digitized by ArcaSearch.
With ArcaSearch hosting the archive, you will avoid capital equipment costs and minimize the
impact on local network infrastructure and personnel. You simply need a connection to the Internet
and a few basic system requirements.
System Requirements

PC: Windows 7 or newer, macOS, or Linux operating system recommended
PC: Chromium based browser (Google Chrome, Microsoft Edge, etc...)
Pop up blockers should be disabled for optimum viewing
Product Modules

A product is comprised of a single category of materials. The key to a user-friendly research
application is to search and navigate information by product types, both separately and aggregated.
The Compass Eclipse Research System will provide access to your archive that will satisfy the
advanced researcher.
Digital Archive Hosting

With ArcaSearch hosting the archive, you are avoiding capital equipment costs and minimizing the
impact on local network infrastructure and IT personnel. ArcaSearch ensures worry-free operation
of the archive and will perform all maintenance and update actions. Your archive is protected from
unauthorized access by your choice of security control: IP address registration, username/password
or your own intranet protocols.
Technology Updates

Updates are crucial to maintaining a functional archival delivery system. Our cloud-based application
assures that your service will operate properly when change comes.
Service Level

ArcaSearch maintains a 99.9 percent “up time” during business hours year-round for its hosted
client services. Maintenance is performed during off-hours. In the unlikely event maintenance shutdown is required during regular business hours; the client will receive advance notice of the reason
and expected duration. Unexpected service interruptions, historically are limited in duration and
service is quickly restored. At these times, communication and coordination with our clients is of the
utmost importance.

Confidential © 2026 ArcaSearch
www.arcasearch.com

Chisago County Board of Commissioners
April 8, 2026

26

5

STANDARD FEATURES OF THE COMPASS ECLIPSE RESEARCH SYSTEM
Hosting your Research site at a secure location
ArcaSearch has elected to host your site link at the highly secure Level 3, Data Center building in
downtown Minneapolis for security, service redundancy and to minimize downtime.
The Data Center building, its tenants, and its parking areas have exceptional security. Entry to the facility
is controlled by on-site security and each door/floor is controlled through card-access entry.
•Multi-level physical access controls
•Personal verification with properly issued ID
•Card access entry with photo verification
•IP Video surveillance recorded and stored for 90 days, both inside and outside the facilities
•Man-trap entries
•Locked cabinets, cages, storage, and suites
•We have a Diverse Tier 1 backbone providers connected via diverse paths
•100/1000 MB Fast Ethernet connections.
•On-net, Carrier neutral facility
The Data Center building is backed a N+2 HVAC system. They monitor environmental systems 24
hours a day, seven days a week.
•N+2 temperature and humidity with multiple segregated cooling zones environment
•Raised floors with automated moisture detectors under the floors
•Zoned smoke and heat detectors
•Dry-pipe, pre-action fire sprinkler systems
•Managed and monitored 24×7
•Professional quarterly maintenance
•Secure Protection of Data and Infrastructure – 24×7 Multi-Level Security
The Data Center building has redundant power systems (2 megawatt generator, transfer switch, UPS
systems, battery plants, flexible power configurations). If any one component in the network or electrical
system fails, a redundant system designed to carry the full load immediately takes control. Should the
entire primary HVAC system fail, a secondary system designed to immediately handle the full capacity
for cooling maintains the proper temperature in the data center.
•110 volt, single phase
•208 volt, single phase/three phase
•Diverse A/B electrical circuits
•Custom power
•Protection Power Plan” or “Variable Power Plan”
•100% Power Availability
•Redundant power infrastructure
•Redundant backup battery systems
•Diesel-powered generators
•Weekly, rigorous system testing
•Professional quarterly maintenance
•Network Availability
Confidential © 2026 ArcaSearch
www.arcasearch.com

Chisago County Board of Commissioners
April 8, 2026

27

6

Authentication & Access Options

We offer a broad selection of authentication features such as public and premium(private) access.
Users can decide if they want a single option access to their research site or a tiered level access
which separates access privileges to users.
This authentication process includes a multifaceted feature that includes username/password
challenge and IP Filtering.
Username/Password

If specified to require username & password authentication, the research site will not be accessible
until a user has entered valid credentials for access to the site
IP Filter

Login can be further restricted to specific IP addresses provided by the customer. This will restrict
access to users who use the provided IP addresses. This can be combined with Username/Password
authentication for increased security.
End User Technical Support

A service provided by ArcaSearch to work with technical questions and problems related to the
Compass Eclipse Research System in its current configuration to end users. Technical Support does
not include generic computer, software, or internet training or third-party users.
Phone and Email Support

Phone and email support are available Monday through Friday 8am – 4:30pm CST
Data Management and Storage

ArcaSearch will provide 2 forms of back-up hardware for storage and transfer of Web Optimized
PDF-A Files and JPEG Thumbnail Images to be used as the final repository at client location.
The hardware will remain the property of the client. Additional file back-ups are available. Price
dependent on the request of files to be duplicated.
Antivirus Software

Antivirus software is run at the Data Center on the file storage servers.

Confidential © 2026 ArcaSearch
www.arcasearch.com

Chisago County Board of Commissioners
April 8, 2026

28

7

TERMS AND CONDITIONS
Document Care

ArcaSearch will exercise great professional care in preserving and digitizing the documents of the
Client, as ArcaSearch performs this project. Client will not hold ArcaSearch responsible for any
damage sustained to original documents, aperture cards or microfilm, due to fire, water damage,
natural disaster or force majeure while on premises of the Client. The parties acknowledge that some of
the original documents are of such age as to have been torn from past handling, and brittle, so as to
be subject to splits and tears upon handling. Client will not hold ArcaSearch responsible for any
incidental damage in handling of the documents, except for any damage alleged to be caused by
gross negligence of ArcaSearch employees.
Confidentiality

Subject to provisions of the Freedom of Information Act (5 U.S.C. § 552) and any conforming
statutes of the state in which this Proposal is executed, the parties and their attorneys shall keep the
specific terms, conditions and covenants of this Proposal confidential except:
i.
ii.
iii.
iv.

Where mutually agreed to in writing by the parties;
Where necessary to share such information with the parties’ accountants or attorneys;
Where disclosure to a government entity is required; or
Where disclosure is ordered by a court of competent jurisdiction.

The parties and their attorneys shall not communicate with anyone associated with any media or
publication entities concerning the terms of this Proposal. This confidentiality provision is a
material term of this document, and its violation shall constitute a breach of this Proposal.
Content of Documents

Client shall be solely responsible for the content of documents to be duplicated, digitized, printed
and/or preserved by ArcaSearch in the performance of this agreement. ArcaSearch will not be
responsible for payment of any claims or damages alleging content of said documents or records to
be defamatory, or to violate or infringe upon the rights of third parties .
Third Party Supplied Pages

ArcaSearch will do its best to bring page abnormalities to the client’s attention when ArcaSearch is aware of
them. When pages are supplied by a third-party vendor, the client accepts full responsibility for page
abnormalities including but not limited to pages being out of focus, inverted, obstructed, missing pages,
improperly rotated.
Pages supplied by a third party will be noted on the research site.

Confidential © 2026 ArcaSearch
www.arcasearch.com

Chisago County Board of Commissioners
April 8, 2026

29

8

Limitation of Liability

In recognition of the relative risks and benefits of this project, to both the Client and ArcaSearch, the risks
have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of
ArcaSearch to Client for any and all claims, losses, costs, damages of any nature whatsoever, or expenses
related to any such claims or causes, including attorneys’ fees and costs and expert witness fees and costs, so
that the total aggregate liability of ArcaSearch to Client shall not exceed 75 percent of ArcaSearch total fee
for services rendered on this project. It is intended that this limitation apply to any and all liability or cause
of action, however asserted, alleged, pled or arising, unless otherwise prohibited by law.
Warranty

ArcaSearch warrants and represents that all products or deliverables specified and furnished by or through
ArcaSearch under this agreement meet the completion criteria set forth in this agreement, and that services
will be provided in a workmanlike manner in accordance with industry standards.
Termination

During the terms of this agreement for this archive project, both ArcaSearch and Client will have the right
to terminate this agreement for cause with 30 days written notice. Terms giving either party just cause to
terminate are as follows: If one of the parties does not adhere to the responsibilities set forth in this
agreement, and/or if payment(s) has not been made in accordance with terms of this agreement. Client may
also terminate without cause if funding becomes unavailable. In the event of termination, for this, or any
other reason, resulting in an underage between the estimated Page count represented in this proposal and
the actual page count, the difference will be priced at an adjusted rate of 70 percent of the per page rate used
to determine the estimated project price in this proposal. (Estimated project price divided by the estimated
page count equals per page rate) The decrease-allowance shall not be more 80 percent of the proposal total.
Client will receive a prorated refund on the annual fee if the agreement is terminated prior to yearly renewal.
Terms and conditions may be updated annually.

Confidential © 2026 ArcaSearch
www.arcasearch.com

Chisago County Board of Commissioners
April 8, 2026

30

9

PRICING
Project Estimating

In consultation with our clients, ArcaSearch experienced sales representatives and technicians make
every effort to accurately estimate the number of documents and associated pages other items in the
proposed digital archive. This estimate is one of the primary components in the overall proposal
ArcaSearch presents to its customers. Final invoice will reflect the actual number of pages at the
completion of this project. Additional pages over the estimated page count for this project will be
priced at the per page rate of this project.
Single Page Definition: one side of a sheet of paper in a collection of sheets bound together,
especially as a book, magazine, or newspaper.
Two-Page Definition: a pair of facing pages, typically the left and right pages in a publication like a
book, magazine or newspaper. Each side is a chargeable page.
Payment Terms

ArcaSearch will invoice 50 percent of the project price upon receipt of this signed proposal and 25%
after imaging is completed. Final payment of the project will be invoiced upon completion and final
acceptance from the customer. Applicable local and federal tax will be applied in addition to
proposal price. Failure to pay an invoice within 90 days of invoice date may result in access
termination of your research site.
Oversized Documents and Inserts

Maximum page size for this proposal is 15 inches x 23 inches. Individual books containing separate
oversized supporting documents or loosely oversized inserted pages other than what has already
been identified in this proposal will be billed at rate of $9.50 per page.
Additional Programming

Additional programming, beyond the scope of this proposal will be billed at $225/hour with 1-hour
minimum. ArcaSearch will do our best at providing clients the highest quality searchable page when
digital pages have been provided to us to be added to our research site. We are not responsible for
missing pages or naming errors on pages that are provided to us in a digital born format or paper to
digital format.

Confidential © 2026 ArcaSearch
www.arcasearch.com

Chisago County Board of Commissioners
April 8, 2026

31

10

By signing this agreement for Proposal #03022026P1V1 the client is acknowledging the signatory
below has read, understands and agrees to the terms presented in this document. No understanding
exists other than those expressed in this agreement. This proposal is valid for 6 months from its
issuance and supersedes all previous proposals or agreements.
PROJECT PRICE
•

Estimated Project Price: $13,602
Includes:
➢ Patented document creation process delivers the highest OCR accuracy possible, without
sacrificing the visual integrity of the final PDF files
➢ Two-step verification process for pages quality and accuracy
➢ Two complete copies of your archived files on external media

ANNUAL FEE
•

Compass Eclipse Research System Annual Fee Increase: $511
Includes:
➢ Seamless integration of Analog and Digital Documents within the Compass Eclipse
Research System

ACCEPTED BY:
Client: ____________________________________________
Client Name- Signature

Date: ____________________

Client: ____________________________________________ Date: ____________________
Client Name- Printed
For ArcaSearch: ___________________________________
ArcaSearch

Date: ____________________

CONTACT INFORMATION:
David Frank
Document Preservation Consultant
ArcaSearch, LLC
720 St. Germain St.
St. Cloud, MN 56301
320.282.4375
[email protected]

Tammy Hoekstra
Special Assistant
ArcaSearch, LLC
720 St. Germain St.
St. Cloud, MN 56301
800.846.9433
[email protected]

Confidential © 2026 ArcaSearch
www.arcasearch.com

Chisago County Board of Commissioners
April 8, 2026

32

11

Confidential © 2014 ArcaSearch
www.arcasearch.com

Chisago County Board of Commissioners
April 8, 2026

33

Budget and Finance Workshop
Item #

V.

PeerConnect: Peer Support, Health and
Wellness – CCSO
April 8th, 2026

PeerConnect provides a health, wellness, and peer support management
system, and a suite of wellness tools for employees in one easy-to-use
access point.
PeerConnect was developed for first responders with input from EMS, Police,
Fire, and mental health professionals; it is designed to maximize an
organization’s wellness impact on members, reduce the stigma associated
with mental health and operational stress injury, and dramatically lower the
costs and increase the efficiency of running these programs.
First Response Mental Health’s wellness management system, PeerConnect,
reduces time spent coordinating your peer support program, and provides
one access point for all health and wellness information that is customizable
to your organization. More than just Peer Support Management System,
PeerConnect is a fully customizable and comprehensive wellness tool,
resource hub, and top-down information source co-developed with first
responder organizations.

Chisago County Board of Commissioners
April 8, 2026

34

Attachment:

• PeerConnect Handout

Chisago County Board of Commissioners
April 8, 2026

35

for

LAW ENFORCEMENT

The only Proactive Peer Support and Wellness App
Support the mental health and well-being of every individual in your organization with
PeerConnect. Give each member of your organization customized peer support, wellness
tools, self-assessment, mental health programming and resources – wherever they are
and whenever they need it.

Book a meeting with our team!
Scan or click to get started.

Our Peer Support Model

SCAN ME

Provide scheduled proactive connections and ensure
90% less effort to coordinate Peer Support

check-circle

Private and anonymous support for your members

check-circle

Seamlessly integrate with your dispatch system

check-circle

Track and report anonymous incidents

check-circle

> Request: The member can request contact at any time

Peer Support and wellness resources in your pocket

check-circle

> Recommend: Supervisors can recommend contact - the
peer support team fulfills the request

Coactively share supports with other organizations

check-circle

> Proactive: Provide scheduled proactive connections and
ensure full member coverage, and reduced stigma

Share wellness KPIs, metrics and engagement reports

check-circle

full member coverage, on anniversary dates and when
they need it most. Scheduled, proactive conversations

Enhances CISM, EFAP, and other programs

check-circle

Decrease lost time, STD, LTD, OSI, and overtime

check-circle

24/7 Coverage - No one falls through the cracks

check-circle

Affordable pricing for large and small departments

check-circle

capture those who do not actively seek out support,
and normalizes mental health conversations, leading to
reduced stigma.

> Members select their peer team for maximum level of trust
> Connect with internal or external Psychologists,
Chaplains, and Mental Health Professionals

South Carolina EMS Association

South Carolina State
Firefighters’ Association

Your next scheduled connection with Department Support Team is in
20 days.

AFFORDABLE

quote-right

PRIVATE

RELIABLE

SECURE

EASY TO USE

You have to have channels in place where people can reach
out of course, but to ensure you’re covering and looking after

as many of your colleagues as possible, you need to find ways to be
proactive; you can’t always sit back and wait for them to come to you.

Dave Bohdal
Police Peer Support Coordinator

Chisago County Board of Commissioners
April 8, 2026

36

firstresponsemh.com

Works with your Wellness Program
> Integrate with your dispatch service like CAD/EHR/ePCR
> Support for Family and those on Leave of Absence
> Search for other agencies and organizations and share resources
> De-identified data and statistics for your organization
> Built-in Recruitment Strategy
> Get supported by other organization’s peer supports within PeerConnect

Why it Matters
> The majority of police officers report moderate to severe anxiety.1
> Law enforcement officers are at high risk of suicide due to their regular exposure to
confrontation, violence, traumatic incidents, and death.2
> Suicidal behavior is double that of the general population.
> Officer exposure increases risk of stress, depression, substance use disorders, and PTSD.2
> Officers have a presumptive 30-35% rate of PTSD often untreated.1
> Mental health stigma, isolation, and accessibility of support often prevents reaching out.3

1 Heyman, M., Dill, J., & Douglas, R. “Study: Police Officers and Firefighters Are More Likely to Die by Suicide than in Line of Duty.”
Ruderman Family Foundation, rudermanfoundation.org/white_papers/police-officers-and-firefighters-are-more-likely-to-die-bysuicide-than-in-line-of-duty/. 2018

2 Price, Marilyn. “Psychiatric Disability in Law Enforcement Officers.” Behavioral Sciences & the Law, vol. 35, no. 2, 2017, pp.
113–123.,

3 Bartone, Paul T., et al. “Exploration into Best Practices in Peer Support for Bereaved Survivors.” Death Studies, vol. 42, no. 9,
2018, pp. 555–568.

link

Calendar-check

users

chart-column

newspaper

INTEGRATE WITH YOUR
DISPATCH SYSTEM

MEASURES: CURRENT,
MONTHLY, QUARTERLY

PROACTIVE PEER
MANAGEMENT TOOL

DE-IDENTIFIED
ENGAGEMENT REPORTS

SHARE RESOURCES WITH
OTHER ORGANIZATIONS

powered by

Scan or click to book a meeting with our team!
SCAN ME

Chisago County Board of Commissioners
April 8, 2026

firstresponsemh.com

37

Budget and Finance Workshop
Item #

VI.

Harris Public Works Drain Repair
April 8th, 2026

The Harris Public Works Facility needs to have its drain replaced in
the garage. It is currently a safety hazard due to cracking
concrete, especially in the winter when the snow on the trucks
melts.
The County sought three quotes which range from $60,000 $3,920.00.

Attachment:

• Quotes (KC Gustafson, LJ Concrete, NCI)

Chisago County Board of Commissioners
April 8, 2026

38

Estimate

KC Gustafson Construction Co Inc.
39164 Holly St. NW Suite #1
Stanchfield, MN 55080
320-396-2396
[email protected]

Date

Estimate #

3/23/2026

5266

Project Address / PO #

Name / Address

Chisago County USA
Public Works
31325 Oasis Road
Center City, MN 55012
C/O Bruce Lind

Description

Total
64,000.00

4 existing trench drains
110 ln ft
All saw cutting & demo
Export debris
6' x 110'
Rebar dowels as needed
Supply & set new angle iron
2" x 2"
Steel embeds
Form & pour back new trench drains
6' x 110'
Drains 1' wide
4500# mix
#4 rebar
2' OCEW
Supply & install new fiberglass grates
12" wide
10,000 lb per sq ft

Total

Chisago County Board of Commissioners
April 8, 2026

Page 1

39

Estimate

KC Gustafson Construction Co Inc.
39164 Holly St. NW Suite #1
Stanchfield, MN 55080
320-396-2396
[email protected]

Date

Estimate #

3/23/2026

5266

Project Address / PO #

Name / Address

Chisago County USA
Public Works
31325 Oasis Road
Center City, MN 55012
C/O Bruce Lind

Description

Total

Labor and materials
Haul away debris
Mobili ation

Total

Chisago County Board of Commissioners
April 8, 2026

Page

40

Estimate

KC Gustafson Construction Co Inc.
39164 Holly St. NW Suite #1
Stanchfield, MN 55080
320-396-2396
[email protected]

Date

Estimate #

3/23/2026

5266

Project Address / PO #

Name / Address

Chisago County USA
Public Works
31325 Oasis Road
Center City, MN 55012
C/O Bruce Lind

Description

Total

ESTIMATES ARE GOOD FOR 30 DA S.

Total

64,000.00

Winter charges will be added to "In oice" Starting October 15th - April
15th
If it is NOT on the Estimate, it will be an additional charge
Chisago County Board of Commissioners
April 8, 2026

Page

41

LJ Concrete
55 6th St NW
Forest Lake, MN
55025 US
6513197047
ljconstruction15@gmail
.com

Estimate 1966

ADDRESS
Ward Brown
County Highway
Department
43743 Forest Blvd
Harris, MN 55032

DATE

DATE 03/24/2026

ACTIVITY

DESCRIPTION

QTY

RATE

AMOUNT

02 Site Work

Repair drains.

36

95.00

3,420.00

1

500.00

500.00

Cut out existing drains.
Install new drains by drilling
through new drains into
existing concrete and pinning
with tap-con screws.
$95/hr/person. This is an
estimate and will vary.
Minimum $1,500

Materials

Will be collaborating with the
neighboring steel fab
company who is making the
drains.
Materials:
Tap cons
Carbide cut off blades
Drill bits

TOTAL

Chisago County Board of Commissioners
April 8, 2026

$3,920.00

42

Accepted By

Chisago County Board of Commissioners
April 8, 2026

Accepted Date

43

Estimate
3/24/2026
Estimate # 2582
43528 Gladstone Ave. Harris, MN
Ph: 612-790-1306
Northlandironworks.com
To: Chisago County

PROJECT NAME

ATTN:

Chisago County Public Works Floor drain replacement

Notes:
Description:
Supply & Install 3- 16"x20', 1-16"x50' 2"x1 1/2"x1/4" angle frame with countersunk holes
1 1/2"x1/4" grating
All steel galvanized

ESTIMATED BY:
Nick Klepsa

Chisago County Board of Commissioners
April 8, 2026

ESTIMATED COST:
$9,900
44

CORR.

Chisago County Board of Commissioners
April 8, 2026

45

MICA Weekly Legislative Update - Issue #7
March 31, 2026
Headlines
Legislature passes second deadline with unsure path toward adjournment
With the first and second deadline passing on Friday, committees in both the House and
especially the Senate saw agendas with a lengthy list of bills. While the Senate is passing
some omnibus bills, the House has not moved many omnibus bills out of committee, with
the House Republican caucus committing to move bills individually instead. Omnibus bills
are seen as bad process, but lawmakers rely on them as the best way to pass a large
number of bills. On Friday Ways and Means co-chair Rep. Paul Torkelson (R-Hanska)
confirmed what many at the capitol had assumed, that the House won’t be setting budget
targets for committees. Without budget targets the goal is for committees move more bills
individually, but many House committees are struggling with that given the 50-50 split
across each committee.

In many ways the process this year stands in strong contrast to how the House operated
last year. 2025 was a budget session so it forced the House’s hand to pass budget bills with
targets in place to reduce deficit issues the state was facing in future bienniums. House
floor sessions were largely perfunctory last year, without having extended debate since the
parties were working together to pass budget bills. This year the two parties are frequently
trading turns moving to suspend the rules to take up bills that they’re prioritizing, even if
they know garnering any votes from the other side of the aisle. Put simply, once the House
got organized at 67-67 last year, both parties were acting like the majority. This year, they’re
both acting like the minority.

Path toward the end of session
While the outlook for the end of session is murky at best now, it’s important to remember
that deals can come together quickly at the Capitol. While those deals will be harder to
reach without the traditional structure of committees negotiating large omnibus bills in
conference committee, they can still certainly come together. When leaders agree on what
legislation to move, the structure of how it moves isn’t as essential. The legislation moves.
The question is whether they’ll be able to get that kind of agreement in the current
atmosphere at the capitol when there will be less pressure to make deals without the
traditional structure in place.

Chisago County Board of Commissioners
April 8, 2026

46

When asked about how legislation would advance in an environment with a fractured
approach to how bills move, Senate Majority Leader Erin Murphy said “They (larger senate
bills) might not have a corresponding partner but they may have pieces of those bills. We
have an uneven path in terms of how we are matching things up.”

House DFL Caucus Leader Zack Stephenson didn’t see things immediately turning around
once the legislature returns from break but viewed the door as still open to get things done
at the end of session. He compared this moment to how difficult it was in 2025. “I don’t
know if it’s ever been worse than it was at that point (first day of the 2025 legislative
session). And we were able to get a budget done without a shutdown. And that’s why I say
this isn’t over and there’s a lot of session left.”

MICA priorities move forward in the Senate
This past week the Senate moved bills through committees regarding IT Modernization,
modifying the African American Family Preservation and Child Welfare Disproportionality
Act, and addressing the SNAP cost share. The IT modernization moved through both Health
& Human Services as well as State and Local Government. In the State and Local
Government Committee the bill was amended, creating a Legislative Commission on
Human Services Systems. The commission would be composed of six members from each
of the House and Senate, evenly split between parties. Sen. Wiklund said that the intent of
the commission would be to address the long term issues in addition to the short term
issues in the underlying bill that the Human Services Steering Committee composed of
county appointees and state agency officials. Sen. Wiklund said that another advantage of
the legislative commission is that it could receive reports from the steering committee and
improve legislative expertise on the IT modernization issues that the state and counties are
facing. Sen. Mark Koran spoke in favor of the amendment and the bill was passed to the
Rules committee. There’s been broad bipartisan buy in on IT modernization in the House as
well, though different language is under consideration. Language modifying the act was
laid over for possible inclusion in the Senate as well as the SNAP cost share language.
News and Notes
Legislative timeline:
•

March 28-April 6: Easter/Passover Break

Chisago County Board of Commissioners
April 8, 2026

47

•

April 17: Third Committee Deadline

•

May 18: Constitutional deadline for adjournment

Ways and Means Co-Chairs appear on Almanac: House Ways and Means co-chairs Rep.
Paul Torkelson (R-Hanska) and Rep. Cedric Frazier (DFL-New Hope) appeared on Almanac
to talk about the 2026 legislative session. Not only did Rep. Torkelson mention the House
wouldn’t have budget targets, there was extensive conversation about how the partisan
divide has created barriers at the capitol. They discussed a “covid hangover” approach to
legislating that has made it more difficult, with legislators getting less in person face time
with those across the aisle.

Legislative Update timing: With no legislative action this week, next week an abbreviated
update will go out on Tuesday previewing the week ahead.

Chisago County Board of Commissioners
April 8, 2026

48