On the agenda: Alexandria September 14, 2026 — Flock camera (Sep 14)

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HORIZON 809 Elm Street Suite 1200
Alexandria, MN 56308

Phone: 800.450.4177 | 320.763.6018

Fax: 320.763.4127 | 888.229.2347

PublicHealth horizonphmn.gov

HORIZON COMMUNITY HEALTH BOARD
Douglas County Administration Building
821 Cedar Street, Alexandria MN 56308

Monday, September 14, 2026
9:00 a.m.
Minutes

Present: Douglas: Charlie Meyer, Jerry Rapp, Shane Schmidt
Grant: Dwight Walvatne
Pope: Gordy Wagner, Larry Lindor
Stevens: Bob Kopitzke
Traverse: Dwight Nelson
Community Representatives: Marcia Schroeder

Staff: Angie Hasbrouck, Horizon Public Health, Administrator
Ashley Bohlsen, Horizon Public Health, Assistant Administrator
Kelsey Peterson, Horizon Public Health, Assistant Administrator
Tom Craig, Horizon Public Health, Director of Finance & Administration

Kim Roering, Horizon Public Health, Administrative Coordinator
Jessica Peterson, Horizon Public Health, Supervisor

Guests:

Absent: Doyle Sperr, Jeanne Ennen, Kayla Schmidt, Heather Molesworth

The meeting was called to order at 9:00 a.m. by Chair, Charlie Meyer.

Approve Agenda:

No additions.

Motion by Larry Lindor, seconded by Shane Schmidt to approve the agenda as presented. Motion carried unanimously.

Approve minutes August 10, 2026, Horizon Public Health board meeting:

Motion by Bob Kopitzke seconded by Dwight Walvatne to approve the August 10, 2026, minutes as presented. Motion
carried unanimously.

Inspection and Enforcement Policy and Procedure Update:

Updates were presented to the Board for approval. Plan review requirements were updated to require reviews to be
completed within 30 days of receiving a complete application and payment. The Program Support Specialist or designee
will be responsible for filing all plan review materials in the designated plan review folder.

Douglas County Grant County Pope County Stevens County Traverse County
809 Elm Street Suite 1200 15 Central Ave N, PO Box 191 10 1* Street NE 10 E Hwy 28 202 8% Street N, PO Box 23
Alexandria, MN 56308 Elbow Lake, MN 56531 Glenwood, MN 56334 Morris, MN 56267 Wheaton, MN 56296

The policy also provides clearer decision-making authority for sanitarians, including discretion in several areas, and
includes language revisions to reduce redundancy.

Pre-inspection procedures were updated to specify supervisor-verified equipment maintenance, documentation of
corrective actions in EH Manager, and a reminder that unresolved violations must be reviewed during inspection
preparation. Additional operational reminders include washing thermometers in front of operators and clarification that
certain equipment may be grandfathered for up to five years before updates are required.

Written communication requirements were revised to reference applicable ordinances. Enforcement language was
updated to clarify how compliance dates are assigned based on priority, how repeated violations are documented, and
when follow-up actions or administrative conferences may occur at the sanitarian’s discretion.

Staffing updates noted an expansion of partner agencies available to assist with coverage. The Board also discussed the
increasing number of VRBOs and the desire to evaluate if Stevens, Traverse, and Grant could be added to Horizon’s
Food, Pool, Lodging delegation from MDH.

Motion by Shane Schmidt, seconded by Jerry Rapp to approve the Inspection and Enforcement Policy and Procedure
updates as presented. Motion carried unanimously.

Well Water Protection Grant Award:

Horizon has been awarded a new Well Water Protection Grant in the amount of $273,420, with a grant period from late
2026 through May 1, 2029. The grant’s objective is to test 10% of private wells within the Horizon service area for five
common contaminants.

Horizon has developed significant experience with well-water testing through the previous grant. This new grant is
focused specifically on testing, with testing provided at no cost to residents across all five counties.

The grant includes funding for a 0.5 FTE staff position to assist with client communication and conversations related to
the testing program. Horizon will complete expenditures under the current grant before transitioning to the new grant
funding.

The Communication Coordinator will assist with promoting the program and increasing public awareness through press
releases, newspaper and radio advertising, and other communication efforts.

Health Equity Policy Update:

An updated Health Equity Policy was presented to the Board for approval. The revisions strengthen Horizon Public
Health’s commitment to integrating health equity into organizational policies, programs, services, communications,
resource allocation, workforce practices, partnerships, and decision-making.

The updated policy clarifies responsibilities for leadership and staff, incorporates health equity into planning and quality
improvement, and outlines expectations related to community engagement, data and assessment, communication and
accessibility, workforce practices, resource allocation, and partnerships. The policy also emphasizes using community
input and data to identify and address barriers and inequities and to guide ongoing program and service improvements.

Motion by Marcia Schroeder, seconded by Bob Kopitzke to approve the Health Equity Policy updates as presented.
Motion carried unanimously.

Toward Zero Deaths Grant Applications: Resolution 26-16 and 26-17:

Two Toward Zero Deaths (TZD) grant applications through the Minnesota Office of Traffic Safety were presented for
Board approval. The Board approved motions for Resolution 26-16, serving Douglas County, and Resolution 26-17, a
joint application serving Grant and Pope Counties. Both grants focus on reducing serious injury and fatal crashes through
data-informed prevention activities, community engagement, and quarterly coalition meetings involving the four E’s:
Engineering, EMS, Enforcement, and Education.

The Douglas County application requests $24,000 in funding, with a $14,000 match/in-kind requirement. Douglas County
has a long-standing TZD project, with data showing a reduction in serious injury and fatal crashes.

Motion by Larry Lindor, seconded by Dwight Nelson to approve the Douglas County Toward Zero Deaths Grant
Application - Resolution 26-16 as presented. Motion carried unanimously.

The joint Grant/Pope County application requests $18,500, with a $10,600 match/in-kind requirement. The application
will focus on bringing Pope County into a collaborative TZD effort with Grant County, where serious injury and fatal
crashes have increased in recent years.

Motion by Gordy Wagner, seconded by Dwight Walvatne to approve the joint Grant/Pope County Toward Zero Deaths
Grant Application - Resolution 26-17 as presented. Motion carried unanimously.

It was noted that Stevens/Traverse Counties currently represent a gap in TZD coverage; however, available data does
not currently demonstrate sufficient need to support an application. Future consideration would include available data,
coalition development, staffing, and other program capacity.

HPH Strategic Plan annual progress review:
A review of the 2023-2026 Strategic Plan was presented to the Board. The plan runs from 2023 through 2026, and
Horizon Public Health successfully completed all strategies and met all goals outlined in the plan.

The work accomplished through the current strategic plan will continue to be carried forward and incorporated into the
next strategic plan.

Strategic Plan Consultant Contract:
A request was presented to the Board for approval of a contract for an HPH Strategic Plan Consultant. The current

strategic plan covers 2023-2026, with the planning process for the 2027 strategic plan expected to begin this fall.

Board Community Member Representatives Ms. Schroeder and Ms. Molesworth will participate in the planning process.
Laine Resources will facilitate the strategic planning process in accordance with Public Health Accreditation Board
(PHAB) requirements.

The proposed contract is for $5,000 and will be funded through CDC Infrastructure Grant funds.

Motion by Bob Kopitzke, seconded by Shane Schmidt to approve the Strategic Plan Consultant Contract as presented.
Motion carried unanimously.

HPH Workforce Development Plan annual progress review:
The annual progress review of the HPH Workforce Development Plan was presented to the Board. The plan covers

2023-2027.
Health Equity Goal #1 has been completed.

Priority #2: Performance Management and Quality Improvement continues to be addressed. The goal is that, by
December 2027, all HPH programs will proactively identify at least one task or duty within their workflow that adds
minimal value and implement a modified process.

Priority #3: Continuous Improvement and Engagement also continues to be addressed. The objective is that, by
December 2027, HPH will support a culture of learning in which every staff member has the opportunity to complete at
least one training or strengthen a skill through learning something new or enhancing an existing skill, supporting both
professional growth and organizational goals.

Anew plan will be created beginning in 2028.

Annual Reaccreditation and PHAB Site Visit Update:

An update on Horizon Public Health’s reaccreditation process through the Public Health Accreditation Board (PHAB) was
presented to the Board. HPH received its initial PHAB accreditation in March 2021, with reaccreditation required every
five years.

HPH submitted documentation for reaccreditation covering 117 measures in January 2026 and responded to initial
review questions in May 2026. A conflict-of-interest form was submitted in July 2026, followed by a Community Context
Session with PHAB on August 25, 2026.

The PHAB site visit is scheduled for October 19, 2026. Board members serving on the PMC were invited to participate in
the site visit.

MDH Regional Data Hub Grant Application:

A request for Board approval was presented for a five-year Regional Data Hub Grant application through the Minnesota
Department of Health (MDH). The grant period would run from January 1, 2027, through December 31, 2031, with
$200,000 in ongoing funding available each year and no required match or in-kind contribution. The application is due at
the end of September.

The grant requires regional collaboration and would serve the West Central SCHSAC Region, including Douglas, Grant,
Pope, Stevens, Traverse, Clay, Becker, Otter Tail, and Wilkin Counties. Participating counties may choose to be active or
inactive partners; all counties have elected to participate as active partners.

The proposed project would build a shared regional approach to public health data capacity. Key activities include
establishing regional priorities, assessing shared data needs and capacity gaps, hiring shared data expertise such as an
epidemiologist or data scientist, developing data infrastructure, providing analysis and technical assistance, completing
priority data projects, and evaluating the impact of the work for continuous improvement.

Motion by Larry Lindor, seconded by Gordy Wagner to approve the five-year Regional Data Hub Grant application as
presented. Motion carried unanimously.

CHB Meeting Format Options:

A request was brought forward for the full Board to consider offering a hybrid option for Community Health Board (CHB)
meetings. The Executive Committee previously reviewed the meeting format on March 11, 2024, and May 12, 2025, and
on both occasions recommended not offering a hybrid option. -

An update to the Minnesota Open Meeting Law, effective May 24, 2025, now allows CHB members to participate
remotely through interactive technology while maintaining a regular physical meeting location. At least one CHB
member must be physically present at the regular meeting location, and remote members may participate fully, count
toward quorum, and vote. The technology must allow members and the public to see and hear the meeting, and all
votes must be conducted by roll call. Meeting notices and minutes must also identify the use of interactive technology.

Board discussion included the potential benefits of allowing remote participation, such as providing an option for

members who are ill, as well as concerns that a hybrid option could reduce in-person attendance or participation. The
impact of roll-call voting on meeting length was also discussed. The item will be brought back for further discussion at
the next meeting with additional information, including clarification regarding participation and voting requirements.

Personnel Update:
The newest Sanitarian has been approved by the Minnesota Department of Health (MDH) to sit for the Registered
Sanitarian (RS) exam.

A new Hospice Supervisor started on August 31. Recruitment continues for casual RNs and Home Health Aides to
support Hospice services.

Horizon Public Health is also collaborating with the University of Minnesota Morris on internship pathways for students
in its Public Health Certificate program.

Financial Updates:

Approve payment of warrants and payroll August 2026

The August 2026 warrants in the amount of $256,180.17 and payroll disbursements of $712,126.78 for a total of
$968,306.95 were approved on a motion by Shane Schmidt, seconded by Larry Lindor. Motion carried unanimously.

2026 YTD Asset Listing Summary Report:

The August 2026 Asset Summary Report was presented to the board. The year-to-date report reveals that revenues
exceeded expenses by $979,805.65 for the month of August 2026. Total assets increased by $554,000.99 compared to the
previous month. As of August 31, 2026, HPH’s total assets amounted to $9,405,011.44.

Motion by Larry Lindor, seconded by Dwight Walvatne, to approve the August 2026 Asset Listing Summary Report.
Motion carried unanimously.

Resolution 26-18 accepting August 2026 Hospice donations:
Resolution 26-18 accepting August 2026 Hospice Donations in the amount of $1,125.00.

RESOLUTION 26-18
BE IT RESOLVED, that the Horizon Community Health Board hereby accepts the August 2026 donations to Hospice of
Douglas County in the amount of $1,125.00.

Dated this 14" day of September 2026.

Motion by Gordy Wagner, seconded by Marcia Schroeder, to approve Resolution 26-18 accepting $1,125.00 for August
2026 donations to Hospice of Douglas County. Motion carried unanimously.

Finance Committee September 9, 2026 meeting report:

Fleet RFP - The Finance Committee recommended that the Board approve the purchase of three new 2027 Chevrolet
Equinox vehicles through Heartland of Morris. RFPs were sent to dealerships in all 5 Horizon counties and only Heartland
in Morris and Marthaler in Glenwood responded. State pricing was slightly lower; however, we would be responsible for
travel to acquire the vehicle and additional expenses. Heartland came in lower than Marthaler.

A motion was made and amended to include the purchase of the three vehicles as well as the sale of two front-wheel-
drive Chevrolet Malibu’s and one Chevrolet Cruze. The vehicles being replaced will be placed on Public Surplus for
auction.

Motion by Bob Kopitzke, seconded by Charlie Meyer, to approve the purchase of 3 new 2027 Chevy Equinox vehicles
through Heartland Motors and the sale of the 2 Chevy Malibu and 1 Chevy Cruze front wheel drive vehicles through
Public Surplus. Motion carried unanimously.

Financial Institution RFP — Action item
RFPs were sent to financial institutions throughout the Horizon counties for consideration, Based on the results of the

RFP the recommendation is to continue banking with Glenwood State Bank for the next three years, with an RFP process
conducted every three years going forward.

Motion by Gordy Wagner, seconded by Dwight Nelson, to approve the continuation with Glenwood State Bank for three
years with the RFP process to be reviewed every three years. Motion carried unanimously.

Investment Recommendation — Action item

The Finance Committee reviewed the organization’s investment holding and upcoming maturities. Based on available
funds and current investment options, the recommendation is to reinvest the $3,296,000 principal, along with accrued
interest, in a 365-day MAGIC Term at a fixed rate of 4.28%, with a maturity date in September 2027.

Motion by Larry Lindor, seconded by Dwight Walvatne, to approve the MAGIC Fund reinvestment as recommended.
Motion carried unanimously.

Administrator Report:

Hospice Recognition: Hospice of Douglas County has been recognized with the 2026 Hospice Honors Award. Less than
5% of hospices nationwide receive this award. A press release has been issued regarding the recognition and is expected
to be published soon.

Staff Meeting: An all-staff meeting is scheduled for the end of September. Topics will include safety, de-escalation, and
employee engagement.

Personnel Committee: A Personnel Committee meeting is being scheduled to discuss potential new positions, including a
Lead Worker position within Home and Community-Based Services (HCBS) Case Management. The position is being
considered to provide additional team and administrative support in response to increasing DHS requirements, complex
client needs, and staff leave coverage needs.

The Personnel Committee will also discuss the possibility of conducting a compensation and classification study in 2027.
This is not currently included in the budget but may be considered as a future initiative. Baker Tilly is currently being
used for related work. Insurance will also be discussed at the upcoming Personnel Committee meeting.

At-Large CHB Representative: Marcia’s term as the at-large Horizon Community Health Board representative ends this
year. The Stevens County Board will consider the appointment first, followed by consideration by the Horizon
Community Health Board once the Stevens County Board’s action is received.

County Reports/Updates:

Douglas County: A Flock camera meeting was held last Thursday and had a strong turnout. The Alexandria Police
Department expressed support for the Flock camera system. There are currently nine cameras in Alexandria. The cost of
the system was also discussed, along with questions regarding how the cameras would be used for issues such as
expired license plates.

Grant County:

Pope County:

Stevens County:

Traverse County:

The Board will meet in the same location next month. Discussion included the possibility of continuing to use the
Douglas County Administration Building location for monthly meetings. Some concerns were noted about echoing in the
room. The microphones were not used at the current meeting but will be turned on for the October meeting.

Adjourn: With no further business, the meeting was adjourned at 10:41 am by Chair Charlie Meyer. The next meeting is
scheduled for Monday, October 12", 2026.

The foregoing record is a true and accurate recording of the official actions and recommendations of the Horizon
‘q Health Board and as such constitutes the official minutes thereof.

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Chair, Horizon Community Aho hen) Date
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