On the agenda: Newberry 8-11-2026 Regular Meeting Board Packet — license plate reader (Aug 11)

PENTLAND TOWNSHIP BOARD
REGULAR MEETING AGENDA
AUGUST 11, 2026
Call to Order and Roll Call
Pledge of Allegiance
Changes to the Agenda
Brief Public Comment
Zoom call with Karyn Stickel from Hubbel, Roth, and Clark
• Asset Management Plan proposal
Approval of Minutes
Approval of Bills
Treasurer’s Report
New Business:
• Words from our auditor
• Meeting with our new insurance rep Dustin Drabek - Decker Insurance
o His thoughts about the hall roof
• Curtains for the hall - help with keeping it cool
• Anything else?
Old Business:
• Community clean up day – quick update
• Hall roof – Jon & Shaun
• Wastewater update
• Future Hall Bookings
• Liquor Inspection Reports
• Water and Sewer Updates
• Open for Other Reports
• Communications
Extended Public Comment
Next Regular Meeting – Tuesday, September 8, 2026 @ 7:00 pm
Adjournment
Page 1 of 1

Version 8/13/2026 1:42:00 PM

555 Hulet Drive
Bloomfield Hills, MI 48302-0360
248-454-6300
www.hrcengr.com

July 31, 2026
Pentland Township
PO Box 412
Newberry, MI 49868
Attn:

Mr. Greg Rathje, Pentland Township Clerk

Re:

Proposal for Engineering Services
Asset Management Plans for Water and Wastewater Systems and
Evaluation of Township Hall

HRC Job No. 20250575

Dear Mr. Rathje:
Thank you for your time to discuss with us the Township’s desire to develop Asset Management Plans (AMPs) to better
understand the short-term and long-term investment needs for its water and wastewater systems. In addition, we
understand the Township wants an assessment of the Township Hall building. The goal of collecting all this information is
to move toward initiating a more proactive maintenance program for the Township. We offer this letter to provide a summary
of the services that Hubbell, Roth & Clark, Inc. (HRC) can provide to assist with this undertaking.
We understand that the Township may need to break up this project over several fiscal years. Our costs assume that the
wastewater AMP, water AMP, and Township Hall assessment will all be done as separate tasks, which includes separate
site visits. Some savings may be realized if one site visit can be coordinated for all sites.

BACKGROUND:
We would propose developing AMPs that follow the guidelines provided by the Michigan Department of Environment, Great
Lakes and Energy (EGLE), which requires certain asset management elements in their permits issued to “major” (more
than 1 million gallons per day) wastewater dischargers and through the Safe Drinking Water Act for community water
supplies serving more than 1,000 people. These requirements are intended to ensure that wastewater and drinking water
systems achieve the goals of effective performance, adequate funding, and adequate operator staffing and training. Asset
management is a planning process to ensure that financial resources are available to operate, maintain, rehabilitate and/or
replace facility and system assets in the most cost-effective manner while managing overall risk. It is centered on a
framework of answering the following five core questions:

1.
2.
3.
4.
5.

What assets are owned and what condition are they in?
What is the required sustainable level of service?
Which assets and resources are critical to sustained performance?
What are the assets’ life-cycle costs and anticipated replacement schedule?
What is the best long-term funding strategy for sustaining overall operation while meeting the required level of
service?

In the future, you should anticipate that EGLE may apply these same AMP requirements to smaller systems, and following
their guidelines will allow the Township to use the work completed as part of this project to help comply with potential future
regulatory requirements.
The evaluation of the Township Hall building would follow a similar process but will be a more streamlined process focused
on condition assessment of the building and developing recommended short and long-term budgets for maintenance and
investment.

Bloomfield Hills

Delhi Township

Detroit

Grand Rapids

Y:\202505\20250575\06_Corrs\Proposal\20260730_Proposal_AMP_Services_Pentalnd.docx

Howell

Jackson

Kalamazoo

Traverse City

Troy

Mr. Greg Rathje
July 31, 2026
HRC Job Number 20250575
Page 2 of 6

PROPOSED SCOPE OF SERVICES:
HRC has worked with numerous clients to develop asset management Plans and Programs as part of the NPDES permit
requirements, drinking water system rules, and as part of EGLE’s Stormwater, Asset Management, and Wastewater (SAW)
program. We have found that most systems are already doing at least some aspects of asset management, but perhaps in
a less formalized way. Each system also has different resources available, different needs, and different goals when
implementing a more formalized asset management Program. For that reason, we are offering several options for the scope
of services we can provide to assist the Township in developing their AMP.

Task 1: Develop the minimum elements EGLE’s “Plan for a Program” for the Wastewater System
Prepare a document that outlines and addresses the AMP requirements typically included in EGLE’s language incorporated
into recent NPDES permits for major wastewater dischargers. These requirements include:
1) Staffing Analysis. HRC will use the Northeast WEF computer program or comparable tool to do an initial, basic
analysis of staffing needs based on size of the Township’s facilities.
2) Sanitary Sewer Collection System Map. We understand the Township may have some data available in a
Geographic Information System (GIS) map system but is uncertain how much is able to be made available to HRC.
We will start by developing basic maps to show the following, which could be enhanced should GIS data become
available:
a) A digital map (CADD or kmz file) showing the general location of the Township’s sanitary sewer system,
including pipes (with diameters, install year, and material identified where possible), key structures, and locations
of pumping/lift stations and force mains. Again, this map may also be skeletonized to only include pipes of a
given size, such as 8” diameter and larger.
b) The Township has provided some plans and documentation showing the sewer systems. HRC has scanned
those documents in and will provide electronic copies to the Township. These documents will be the basis for
the maps that will be developed in this task.
3) Inventory and Assessment of Fixed Assets. Item #2 above will focus on inventorying the Township’s “horizontal”
assets, which are assets that are generally linear in nature, shown as lines on a map such as sewers. “Vertical”
assets are those where many assets exist a single point, such as a pump station or treatment facility, often shown as
a point on a map. Typically, assets at these types of facilities are listed in a “non-spatial” table or spreadsheet that
allows for the organization to the large number of assets that exist at a singular location.
These tables will include a list of the major equipment at each site along with basic asset data, such as size,
horsepower, etc.; a baseline condition and risk assessment that results in a numerical risk score for each asset;
anticipated useful life; estimated remaining useful life; and estimated replacement cost. The end goal is to have a
replacement schedule spreadsheet that can be reviewed and updated annually and can be used as a tool to help
estimate annual and future budget needs
HRC proposes to develop only a very preliminary framework using an Excel spreadsheet, but that would meet the
typical EGLE submittal requirements for an AMP. The spreadsheet could then continue to be populated by Township
staff or HRC as needed and expanded later as the Township’s overall asset management Program continues to
develop. This inventory of vertical assets will include the following:
a) Sanitary pumping/lift stations.
Please note that the condition assessment would be made using a “Level 1” condition assessment, which is a
desktop review of record data and/or a visual inspection. This task would include one site visit with our electrical
engineering and process staff to review the vertical assets and develop the preliminary spreadsheet. After an initial
overall risk assessment is made, HRC could perform a more thorough condition assessment of higher risk and/or key
assets as part of a future task.
Y:\202505\20250575\06_Corrs\Proposal\20260730_Proposal_AMP_Services_Pentalnd.docx

Mr. Greg Rathje
July 31, 2026
HRC Job Number 20250575
Page 3 of 6

4) Operation, Maintenance & Replacement (OM&R) Budget and Rate Sufficiency (not included at this time.) This
item is a requirement for EGLE AMPs to demonstrate that the Township’s rates are sufficient to meet the ongoing
OM&R needs of the system. However, we understand there are additional considerations for this aspect of the AMP
and can incorporate any record information or new information related to water and sewer rates as they are available.
5) Capital Improvement Plan. A draft Capital Improvement Plan (CIP) can be developed for the wastewater system
based on the assumed age, condition and risk associated with the system assets. This will provide an initial planninglevel “order of magnitude” estimate of future capital investment that may be required. This CIP would continue to be
refined and developed as additional investigation is made into the condition and needs of the system and be used to
plan for future rate needs and serve as a basis for any funding opportunities that may arise.
6) Proposed Deliverables. All of the information and recommendations will be compiled into an Asset Management
Plan document, which will include a summary of the AMP and recommendations, and appendices with detailed
spreadsheets and documents to ensure all data collected during the project is available for reference. The AMP will
include:
a) A cover memorandum that describes the work performed and provides a summary of the system to meet the
requirements of a basic asset management plan.
b) A summary of the staffing analysis.
c) PDF maps for wastewater systems
d) A baseline asset registry (similar to the attached spreadsheet)
e) A draft CIP as described above with a summary of the assumptions made.

Task 2: Develop the minimum elements EGLE’s for Asset Management for the Drinking Water System
EGLE’s AMP requirements for drinking water systems are similar to those of the wastewater system and so there may be
some elements that overlap, such as staffing analyses. For the purpose of providing separate budgets for each system, we
have split the time and costs for these common elements between the two AMPs. We anticipate this Task 2 will be very
similar to our description provided in Task 1, with the following differences.
1) Staffing Analysis. This effort will be combined with the wastewater AMP with the data and recommendations
included in both AMP documents.
2) Drinking Water Distribution System Map. The basic maps for the drinking water system will show the following,
which could be enhanced should GIS data become available:
a) A digital map (CADD or kmz file) showing the general location of the Township’s drinking water distribution
system, including pipes (with diameters, install year, and material identified where possible), key valves, and
locations of drinking water wells and treatment and storage facilities. Depending on the format and availability of
data and effort required to map various details, this map may be simplified (“skeletonized”) to only include pipes
of a given size, such as 6” diameter and larger.
b) Scans of any drinking water system documents will be scanned with electronic copies provided to the Township.
3) Inventory and Assessment of Fixed Assets. The Excel spreadsheet for the drinking water system, the inventory of
vertical assets will include the following:
a) Water well sites.
b) Water treatment facilities.
c) Water storage facilities.
Again, this task would include one site visit with our electrical engineering and process staff to review the vertical
assets and develop the preliminary spreadsheet. We have assumed all drinking water and wastewater sites could be
visited on the same day but have split our cost between the water and wastewater systems for budgeting purposes.
Y:\202505\20250575\06_Corrs\Proposal\20260730_Proposal_AMP_Services_Pentalnd.docx

Mr. Greg Rathje
July 31, 2026
HRC Job Number 20250575
Page 4 of 6

After an initial overall risk assessment is made, HRC could perform a more thorough condition assessment of higher
risk and/or key assets as part of a future task.
4) Operation, Maintenance & Replacement (OM&R) Budget and Rate Sufficiency (not included at this time.)
Similar to the wastewater AMP, HRC proposes to reference any available information regarding rates and rate
sufficiency as part of the drinking water AMP.
5) Capital Improvement Plan. A draft Capital Improvement Plan (CIP) will be developed for the drinking water system
based on the assumed age, condition and risk associated with the drinking water system assets.
7) Proposed Deliverables. Similar to the wastewater AMP, the proposed deliverable will include the following, and the
two AMPs will use a similar format and outline for consistency:
a) A cover memorandum that describes the work performed and provides a summary of the system to meet the
requirements of a basic asset management plan.
b) A summary of the staffing analysis.
c) PDF maps for wastewater systems
d) A baseline asset registry (similar to the attached spreadsheet)
e) A draft CIP as described above with a summary of the assumptions made.

Task 3: Evaluation of the Township Hall
While we would not go through all of the EGLE requirements associated with developing an AMP, HRC will have an architect
and our electrical engineer visit the Township Hall to make an inventory of assets and provide a Level 1 condition
assessment.
1) Site Visit and Recommendations. During our site visit our staff will observe the condition of the overall building
structure and finishes, the plumbing and HVAC systems (which we understand were recently replaced), the electrical
system, the roof (which we understand may be in poor condition), and the overall site including the parking lot.
2) Proposed Deliverables. All of the information and recommendations for future investment and budgeting will be
compiled and summarized in a technical memo.

FUTURE TASKS AND SERVICES (to be completed, if desired):
We are also including pricing for additional tasks that will be required to further develop the AMP and/or provide related
services.

Future Task A: Perform additional condition assessment to further develop the asset registry
This task would continue to develop the asset registry of the drinking water system and/or the wastewater system to include
a more thorough evaluation of each asset’s current condition and risk. The result of the task would be to provide a Probability
of Failure (POF), Consequence of Failure (COF), and Business Risk Evaluation (BRE) scores for each asset (as shown in
the last three columns of the attached sample asset register spreadsheet.) The work would specifically include the following
items:
1) Create a condition and risk scoring matrix to assist in estimating a numerical business risk score against a required
level of service, which EGLE requires as AMPs continue to be developed.
2) Perform a more thorough condition assessment and risk analysis for each asset. This will generally be a tabletop
exercise between HRC and the Township staff to document their general knowledge of the asset. However, a second
site reconnaissance will also be made by HRC, which would include a specialized staff member such as from our
structural or mechanical departments, or more comprehensive review from our electrical or process departments to
assess a specific concern raised during the baseline assessment.

Y:\202505\20250575\06_Corrs\Proposal\20260730_Proposal_AMP_Services_Pentalnd.docx

Mr. Greg Rathje
July 31, 2026
HRC Job Number 20250575
Page 5 of 6

Future Task B: Develop a GIS map for the Sanitary Sewer Collection System and/or the Drinking
Water Distribution System
This task would include digitizing the Township’s existing record drawings into a GIS geodatabase. This could be done for
the sewer collection system and/or the drinking water distribution system. The required effort would depend on the level of
detail desired, and if any field work would be performed to verify the actual location of assets in the field.
1) As a starting point, the Township’s maps and record drawings would be digitized into a GIS database to be hosted by
HRC on an ArcPro platform with logins provided to Township staff during development. The Township could then
obtain their own license or find an arrangement for hosting the data through another organization and the
geodatabase will be turned over from HRC to Township at no additional cost. The data to be mapped in the GIS
would be as described in Task 1, Item 2 above.
2) Key assets could also be located in the field using GPS equipment, which would verify and improve the accuracy of
the data in the GIS. For the sanitary sewer system, we typically field locate the manhole structures. Additional
attribution could also be collected at that time such as photos, rim and invert elevations of structures, and locating
incoming pipes to manholes. For the drinking water system, structures associated with valves and other access
points could be collected to help verify the “as-built” location of the water mains. Hydrants and other features could
also be added if desired.
We understand the Township may have some existing GIS data that was previously collected. HRC would review this and
determine what additional work is required to complete the maps for the features and attribution desired by the City. After
this review, HRC could provide a proposed cost for completion of this task.

ESTIMATED COSTS:
We anticipate the work described under the above tasks to be as shown in the following table. All work would be completed
and billed based on the actual time and materials expended, with the total fee not to be exceeded without prior authorization.
Our hourly rate table will be attached to the Engineering Services Agreement and will be invoiced at those rates times the
actual hours worked on this assignment.

Estimated Cost Table:
Associate/
Manager

Sr. Project
Engineer /
Architect

Staff
Engineer /
Architect

Designer
(CADD/GIS)

1. Task 1: Wastewater System AMP

4

32

15

30

81 $

10,200

2. Task 2: Drinking Water System AMP

4

32

15

30

81 $

10,200

3. Task 3: Township Hall Building Assessment

4

32

20

-

56 $

8,100

PROJECT TOTALS

12

96

50

60

218 $

28,500

Future Task A: Additional Condition Assessment

5

60

15

80 $

11,900

PROJECT TOTALS WITH FUTURE TASK A

17

156

65

298 $

40,400

Task Description

Actual hourly rates will be per the agreed terms and conditions of the Contract and/or rate table.

Y:\202505\20250575\06_Corrs\Proposal\20260730_Proposal_AMP_Services_Pentalnd.docx

60

Total Hours

Estimated
Fees
(Rounded)

Mr. Greg Rathje
July 31, 2026
HRC Job Number 20250575
Page 6 of 6

Additional Options
The work described in Tasks 1 and 2 will help to implement a framework for ongoing, sustainable AMPs for each system
by completing the asset registry, which is often one of the more difficult tasks for staff to complete while managing all of
their other responsibilities. HRC is also available to assist with any additional asset management-related work items desired
by the Township, such as more intensive structural, electrical, or mechanical evaluation of specific equipment, working with
a rate consultant to re-visit and update the previous rate sufficiency study, or facilitating a level of service engagement
session with the public to help build support for rate adjustments.
We often find that as the work proceeds, our scope of work needs to be adjusted to reflect the areas that are most important
to an individual community, which may not be discovered until we start with the inventory or condition assessment process.
We typically do this, while staying within the original estimated fee, by reducing the level of effort in areas then deemed less
critical. Because all of the work in this proposal are based on actual time and materials expended, we can adjust the scope
as necessary as the work is undertaken to best serve the needs of the Township.
If you have any questions, would like to revise the proposed scope of work, or require any additional information, please let
me know.
Very truly yours,
HUBBELL, ROTH & CLARK, INC.

Karyn M. Stickel, P.E.
Vice President
/sld
Attachment: Sample Asset Registry
pc:
HRC; Emmet Mercier, File

Y:\202505\20250575\06_Corrs\Proposal\20260730_Proposal_AMP_Services_Pentalnd.docx

Sally Duffy, P.E.
Associate

NA: Not Applicable

NR: Not Recorded

Asset Register Example -- Municipal Water System

Planning Year: 2020
Basic Information

Row
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57

Unique ID
Level 1
Level 2
Level 3
Water System
Well Houses
Site 1
S1W1-001
S1W1-002
S1W1-003
S1W1-004
S1W1-005
S1W1-006
S1W2-001
S1W2-002
S1W2-003
S1W2-004
S1W2-005
S1W2-006
S1W2-007
S1W2-008
S1W2-009
S1W2-010
S1W2-011
S1W2-012
S1W2-013
S1W2-014
S1W2-015
S1W2-016
S1W2-017
S1W2-018
S1W2-019
S1W2-020
S1W2-021
Site 2
S2W1-001
S2W1-002
S2W1-003
S2W1-004
S2W1-005
S2W1-006
S2W1-007
S2W1-008
S2W1-009
S2W1-010
S2W1-011
S2W1-012
S2W1-013
S2W1-014
S2W1-015
S2W1-016
S2W1-017
S2W1-018
S2W1-019
S2W1-020
S2W1-021
S2W1-022
TOTAL REPLACEMENT FUND COSTS

Description

Refurb
Year

Type

Install Year

Address
Well No. 1
Well Pump No. 1
Well Pump No. 1 Motor
Pump No. 1 VFD
Gate Valve, Pump No.1 Discharge
Check Valve, Pump No.1 Discharge
Flow Meter, Pump No. 1 Discharge
Well No. 2
Well Pump No. 2
Well Pump No. 2 Motor
Pump No. 2 VFD
Gate Valve, Pump No.2 Discharge
Check Valve, Pump No.2 Discharge
Flow Meter, Pump No. 2 Discharge
Chemical Transfer Pump
Chemical Metering Pump
Metering Pump Control Station
Cathodic Protection Rectifier
Hypochlorite Storage Tank
Hypochlorite Day Tank
Automatic Transfer Switch
Generator
Fuel Tank
Dehumidifier
Unit Heater No. 1
Unit Heater No. 2
Exhaust Fan
Lighting
Lighting Panel

1995
1995
1995
1995
1995
1995
1995
2010
1995
1995
1995
1995
1995
1995
2010
2010
2010
2010
2010
2013
2013
1995
1995
1995
2010
1995
1995
1995
1995
2007

2010

Well
Mechanical
Electrical
Controls
Mechanical
Mechanical
Controls
Well
Mechanical
Electrical
Controls
Mechanical
Mechanical
Controls
Mechanical
Mechanical
Controls
Support
Tank
Tank
Electrical
Electrical
Tank
Support
Support
Support
Mechanical
Electrical
Electrical

Address
Well No. 1
Well Pump No. 1
Well Pump No. 1 Motor
Well Pump VFD
Well Pump VFD Transformer
Gate Valve, Pump Discharge
Check Valve, Pump Discharge
Flow Meter
Chemical Transfer Pump
Chemical Metering Pump
Metering Pump Control Station
Hypochlorite Storage Tank
Hypochlorite Day Tank
Unit N.G. Heater
Dehumidifier
Cathodic Protection Rectifier
Generator
Automatic Transfer Switch
Lighting
Lighting Panel
SCADA/Control Panel
Disconnect Switch
Termination Cabinet

1998
1998
1998
1998
1998
1998
1998
1998
2010
2010
2013
2010
2013
2013
1998
2010
2010
1998
1998
1998
2010
1998
1998
2010

2010

Well
Mechanical
Electrical
Electrical
Electrical
Piping
Piping
Controls
Mechanical
Mechanical
Controls
Tank
Tank
Support
Support
Support
Electrical
Electrical
Electrical
Electrical
Controls
Electrical
Electrical

Y:\201911\20191164\02_Proposal\00_Sample_Water Asset Registry.xlsx

Life Cycle

ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE

75
20
20
15
20
35
15
75
20
20
15
20
35
15
20
5
15
15
20
20
25
25
10
20
15
15
15
35
35

ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE
ACTIVE

75
20
20
15
25
20
35
15
20
5
15
20
20
25
20
15
25
25
35
35
15
25
35

Material

Manufacturer

Model No.

Serial No.

Status

Concrete

NA
American Marsh
Hitachi
AC Tech
NR
NR
Siemens
NA
Peerless
Emerson
AC Tech
NR
NR
Siemens
Baldor
Prominent
Eaton
Mesa Products
PolyProcess
PolyProcess
Cummins/Onan
Cummins/Onan
NR
Therma-Stor
Marley Electric
Marley Electric
Greenheck
NA
NA

NA
6XCZ
A-09
MHB450
NR
NR
FDK083Z
NA
NR
NR
MH41000
NR
NR
FDK083Z
VL3504
GALA0713
ECN0
ES
1100325
1000030
OTCU 220
200D
NR
HI-E Dry 100
Q-Marrk
Q-Marrk
NR
NA
NA

NA
NR
NR
NR
NR
NR
NR
NA
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR

NA
Perless
U.S. Electric
Schneider
NR
Val Matic
NR
Siemens
Baldor
Prominent
Eaton
PolyProcess
PolyProcess
NR
Therma-Stor
Mesa Products
Cummins/Onan
NR
NR
Eaton
GE
NR
CCI

NA
NR
NR
NR
NR
1800
NR
FDK083Z
VL3504
GALA0713
ECN0
1100230
1000030
NR
HI-E Dry 100
ES
6CTA8
NR
NR
PRL
NR
NR
NA

NA
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR

2010
2010

Polyethylene
Polyethylene

Steel
FRP
FRP
2010
2010

Polyethylene
Polyethylene

2010

Typical
Useful Life

Esti-mated
Remaining
Life

2020

2026

2031

2036

2025

2030

2035

2040

These risk columns are
typically populated after
additional work with the
Owner to determine
appropriate factors.

Replacement Fund/O&M

% Life Typ. Replace
Remain
Cost

Year of
Rehab

50
10
10
-10
-5
10
5
50
-5
-5
-10
-5
10
5
10
-5
5
5
13
13
0
0
-15
10
-10
-10
5
25
22

67%
50%
50%
-67%
-25%
29%
33%
67%
-25%
-25%
-67%
-25%
29%
33%
50%
-100%
33%
33%
65%
65%
0%
0%
-150%
50%
-67%
-67%
33%
71%
63%

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

50,000
10,000
5,000
7,500
3,000
3,000
5,000
50,000
20,000
10,000
7,500
3,000
3,000
5,000
6,000
2,000
5,000
3,000
3,000
1,000
5,000
20,000
8,000
3,000
500
500
500
5,000
5,000

2070
2030
2030
2020
2020
2030
2025
2070
2020
2020
2020
2020
2030
2025
2030
2020
2025
2025
2033
2033
2020
2020
2020
2030
2020
2020
2025
2045
2042

53
-2
-2
-7
3
-2
13
5
10
-2
5
13
13
3
10
5
3
3
25
25
-7
3
25

71%
-10%
-10%
-47%
12%
-10%
37%
33%
50%
-40%
33%
65%
65%
12%
50%
33%
12%
12%
71%
71%
-47%
12%
71%

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

50,000
25,000
10,000
5,000
3,000
5,000
5,000
7,000
6,000
2,000
5,000
2,000
1,000
3,500
3,000
3,000
20,000
5,000
5,000
5,000
10,000
3,000
5,000

2073
2020
2020
2020
2023
2020
2033
2025
2030
2020
2025
2033
2033
2023
2030
2025
2023
2023
2045
2045
2020
2023
2045

Est. Rehab/
Replace Cost

0 to 5 Year

Risk/Priority

5 to 10 Year

10 to 15
Year

15 to 20 Year

POF

COF

BRE Score

2
1
1
5
5
5
2
2
5
5
5
5
3
2
1
3
2
2
3
3
5
5
5
1
5
5
2
1
1

3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5
3.5

7
3.5
3.5
17.5
17.5
17.5
7
7
17.5
17.5
17.5
17.5
10.5
7
3.5
10.5
7
7
10.5
10.5
17.5
17.5
17.5
3.5
17.5
17.5
7
3.5
3.5

3
5
5
5
3
5
2
2
1
3
2
1
1
5
1
2
3
3
1
1
5
3
1

2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2

6
10
10
10
6
10
4
4
2
6
4
2
2
10
2
4
6
6
2
2
10
6
2

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

249,500
50,000
10,000
5,000
7,500
3,000
3,000
5,000
50,000
20,000
10,000
7,500
3,000
3,000
5,000
6,000
2,000
5,000
3,000
3,000
1,000
5,000
20,000
8,000
3,000
500
500
500
5,000
5,000

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

105,500
7,500
3,000
5,000
20,000
10,000
7,500
3,000
5,000
2,000
5,000
3,000
5,000
20,000
8,000
500
500
500
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

40,000
10,000
5,000
3,000
3,000
6,000
2,000
8,000
3,000
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

6,000
2,000
3,000
1,000
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

64,500
3,000
5,000
20,000
10,000
3,000
5,000
2,000
5,000
3,000
8,000
500
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

188,500
50,000
25,000
10,000
5,000
3,000
5,000
5,000
7,000
6,000
2,000
5,000
2,000
1,000
3,500
3,000
3,000
20,000
5,000
5,000
5,000
10,000
3,000
5,000
438,000

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

106,500
25,000
10,000
5,000
3,000
5,000
7,000
2,000
5,000
3,500
3,000
20,000
5,000
10,000
3,000
212,000

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

11,000
6,000
2,000
3,000
51,000

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

10,000
5,000
2,000
2,000
1,000
16,000

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

57,000
25,000
10,000
5,000
7,000
2,000
5,000
3,000
121,500

Page 1 of 1

PENTLAND TOWNSHIP
REGULAR MEETING
July 14, 2026
Tonight’s meeting was held at the Pentland Township Hall: 15474 M-28, Newberry, MI 49868.
The meeting was called to order at 7:02 pm by Supervisor Janet Maki.
Board members present: Treasurer Jon Brown, Trustee Jeff Dunbar, Supervisor Janet Maki,
Clerk Greg Rathje, and Trustee Roxanna Transit. Absent: none.
Also present: Deputy Clerk Christine Rathje, Utilities Superintendent Shaun Reed, Luce County
Undersheriff Mike Peters, and Sterling McGinn from the Newberry News.
Under changes to tonight’s agenda, the Board added two items to new business: Community
Clean Up Day and Superintendent Reed taking several road trips.
Under brief public comment, Undersheriff Peters spoke very briefly about the department and
ended his comments citing how hot it was (it was about 85 degrees inside the hall).
The Board thanked Undersheriff Peters for his time and his department’s service to our
community.
Clerk Rathje presented the minutes of the June 9 meeting.
Motion by Brown, seconded by Transit, to approve these minutes. Ayes: All. Motion carried.
The bills were presented by Clerk Rathje.
Motion by Maki, seconded by Transit, to approve the following five routine items in one motion:
1. General Fund check numbers 6610 through 6611, sewer fund check number 314, and
water fund check number 6207, per Pentland Township’s “Post Audit” policy. (This
policy explains how bills are paid between meetings)
2. General Fund check numbers 6648 and 6684 for payment today.
3. Sewer Fund check numbers 3125 through 3126 for payments approved today.
4. Water Fund check number 6208 for payments approved today.
5. Transfer $41,295.59 from First National Bank of St. Ignace’s Municipal Account to the
Checking Account.
The vote on all of the above items - Ayes: All. Motion carried.
The Treasurer’s Report was presented by Treasurer Brown.
In addition to his written report, Treasurer Brown discussed how things went getting the summer
tax bills out to taxpayers.
Motion by Rathje, seconded by Dunbar, to receive the Treasurer’s Report. Ayes: all.
Motion carried.
Page 1 of 3

July 14, 2026

The Board then moved to New Business.
Dustin Drabek is the township’s new insurance reprehensive from the downstate firm of Decker
Insurance in Portage (outside of Kalamazoo). This firm replaces the township’s longtime
insurance firm of Hannula Insurance in Lake Linden. Both partners there are retiring and sold
their firm to Decker Insurance.
The township’s underwriter remains the same – Pal Plan. Our insurance rep is our “go between”
and Decker Insurance will send us the bill each year.
Clerk Rathje will be Mr. Drabek at the hall on Monday, August 10, from 1pm to 3pm
(unfortunately, he is already booked the night of our August meeting).
Treasurer Brown thought he and Utilities Superintendent Reed would like to meet Mr. Drabek,
which Clerk Rathje heartily agreed with.
There was no action taken on this item tonight.
Clerk Rathje shared that a citizen approached him about the township bringing back a
community clean up day. The citizen pointed out that this event might help citizens in the
township who have items they do not have the means to afford to dispose of themselves.
There was agreement to contact other local governments to find out their costs, vendors, where
the refuse is disposed, and other feedback on their clean up days.
There was no action taken on this item tonight.
The Board held a brief discussion about a prior conversation the Board had encouraging Utilities
Superintendent Reed to “go on the road” and meet with water and sewer system operators in this
part of the UP. It would be useful to see how other systems operate and establish connections we
might call upon in case of an emergency.
There was unanimous agreement that is still a very good idea, and Superintendent Reed was
encouraged to go on the road (which he heartily agreed to), and the township would reimburse
his mileage and meals.
The Board then moved on to Old Business, starting with the township hall’s roof.
The roof on the east side of the hall has damage from this past winter that might have been from
an ice dam. The board believes the attic and the roof as a whole is overdue to be assessed for
damage and improvements.
Treasurer Brown and Superintendent Reed reported that a request for proposals has been
published for construction and engineering firms to consider in the Newberry News and various
firms in the eastern UP have been directly contacted to encourage their consideration of our
repairs.

Page 2 of 3

July 14, 2026

The Board had a discussion about possible ways to repair the part of the roof that was damaged
this past winter, and find a contractor who has the ability to handle repairing the entire roof next
year.
The Board then moved on to the next item of old business.
Clerk Rathje reported on one item regarding wastewater since the Board’s last meeting.
The Village Council had a meeting recently about their upcoming utility projects, and on the
agenda was an update on the Village’s rate study for utility rates.
The township will contact the Village to see how things are going.
The board discussed several upcoming hall bookings.
Clerk Rathje reported the township received liquor inspection reports from the Sheriff’s
Department last month. All of the establishments inspected were scored “good”.
Our new Utilities Superintendent Shaun Reed gave a thorough report on the township’s water
and wastewater systems. The Board appreciated Mr. Reed’s efforts in keeping the township’s
utility systems working well.
Under other reports, Supervisor Maki confirmed the July Board of Review meeting will be next
Monday, July 21.
Supervisor Maki also discussed several items from the state’s most recent “PA 660” (Public Act
660 of 2018) evaluation of the township’s assessing. The final results will be released soon, and
Supervisor Maki thought things went very well and the state’s determination will confirm that.
Clerk Rathje shared several items of correspondence for the Board tonight.
There was no extended public comment.
The next regular meeting of the township board is Tuesday, August 11, 2026, at 7:00 pm at the
Pentland Township Hall.
Motion by Maki, seconded by Brown, to adjourn the meeting. Ayes: All. Motion carried.
The meeting adjourned at approximately 7:24 pm.

____________________________
Gregory Rathje
Pentland Township Clerk

Page 3 of 3

____________________________
Janet Maki
Pentland Township Supervisor

July 14, 2026

AUGUST 2026 MONTHLY BILLS
CHECK # PAYEE

Last updated August 9, 2026
DESCRIPTION

AMOUNT

Gen. Fund

Sewer Fund

Water Fund

General Fund checks paid ahead of time: (legally known as "post audit" payments)
No early bills paid since the last meeting.
Total
$

-

$

-

$

-

$

-

1,104.25 Treasurer
105.80 Deputy Treasurer - 0 mtg & 0 hrs
122.38 Outgoing utilities superintendent - 6.0 hours
243.85 Trustee
79.95 Board of Review - July meeting
3,232.62 Supervisor & Assessor
Hall custodian - no time
1,402.97 Labor - Utilities - 81.0 hrs
51.03 Deputy Clerk - 1 mtg and 0 hrs
Clerk 0.15 hrs wastewater, 6.50 hrs non-stat. duties, and
1,738.27
22.6 hours early voter (from March thorugh 7/31)
4,066.64 Utilities Superintendent w/health ins. payment
1,783.81 Admin Assistant - 99.50 hours
79.95 Board of Review - July meeting
79.95 Board of Review - July meeting
243.85 Trustee
14,335.32

$
$
$
$
$
$
$
$
$

1,104.25
105.80
243.85
79.95
3,232.62
51.03

$
$
$
$
$
$
$
$
$

12.65
701.49
-

$
$
$
$
$
$
$
$
$

109.73
701.48
-

$

1,529.40 $

105.50 $

103.37

$
$
$
$
$
$

813.33
594.49
79.95
79.95
243.85
8,158.47

$
$
$
$
$
$

813.33
594.66
2,227.63

$
$
$
$
$
$

2,439.98
594.66
3,949.22

3,877.16 Electronic Fund Transfer (EFT) Fed.Tax/FICA/SocSec
178.50 Child support
777.20 State Withholding
4,832.86

$
$
$
$

2,207.20
178.50
488.12
2,873.82

$
$
$
$

612.25
111.14
723.39

$
$
$
$

1,057.71
177.94
1,235.65

853.77 Phone bill
111.39 Broadband for utility office
84.00 Election worker
2,407.28 Healthcare premium
52.00 Election worker
2,637.13 Electric bill
4,113.16 Repairs for sewer lift stations
160.00 Election worker
59.28 AV supplies (two invoices)
1,147.50 Early voting
127.50 Early voting
267.50 Early voting
500.00 Repairs on water office roof (not hall!)
281.64 Chlorine for water system
857.03 Early voting and election worker
35.69 Inverter
551.50 Utility bills and rec'd stamp for treasurer
165.05 Parts for sewer and water systems
449.00 Color sign for election, and notices for general fund
743.28 Early voting and election worker
3,900.00 Hydrant Rental
1,147.50 Early voting
387.1 miles at 72.5¢/mile ($280.65) - check PO box for
312.08 ballots & early voting, shippled back AV supplies ($23.60),
and batteries for computer keyboard ($7.83).
104.00 Election worker
80.00 457 Plan
34.80 48 miles at 72.5¢/mile
267.50 Early voting
88.00 Election worker
6,600.00 Monthly sewer treatment bill
16,646.39 Fire bill both 1st and 2nd quarters
Gas ($387.04), stamps ($780) & natural gas ($193.08) for
1,628.26
utilities, toner - clerk ($197), and broadband - hall ($132)
46,412.23

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

208.73
37.13
84.00
481.46
52.00
872.51
160.00
59.28
1,147.50
127.50
267.50
857.03
71.50
449.00
743.28
3,900.00
1,147.50

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

322.52
37.13
481.46
641.66
4,113.16
250.00
17.84
240.00
82.53
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

322.52
37.13
1,444.36
1,122.96
250.00
281.64
17.85
240.00
82.52
-

-

$

-

11.60
6,600.00
-

$
$
$
$
$
$
$

11.60
-

General Fund checks to be paid today:
Payroll:
6685 Jonathan Brown
6686 Deborah Burbach
6687 AJ Downey
6688 Jeff Dunbar
6689 Gordon, Laurie
6690 Janet Maki
na Christie Overland
6691 Jerry Overland
6692 Christine Rathje

$
$
$
$
$
$
$
$
$

6693 Gregory Rathje

$

6694
6695
6696
6697
6698

Shaun Reed
$
Terrie Slack
$
Thomas, Jack
$
Thomas, Pat
$
Roxanna Transit
$
Total Payroll
$
Remittances:
EFT149 US Government
$
6699 Michigan State Disbursement $
6700 Michigan Dept. of Treasury $
Total Remittances
$
Accounts Payable:
6701 AT&T
$
6702 AT&T Mobility
$
6703 Bliss, Delaney
$
6704 Blue Cross/Blue Shield
$
6705 Clark, Kaylen
$
6706 Cloverland Electric
$
6707 Crane Engineering
$
6708 Dunbar, William
$
6709 Election Source
$
6710 Fisk, Sue
$
6711 Halpin, Mary
$
6712 Koerner, Lindsay
$
6713 LaVacque Roofing
$
6714 Mac's Market
$
6715 Maki-Griffis, Linda
$
6716 Napa Auto Parts
$
6717 National Office Products
$
6718 Newberry Ace
$
6719 Newberry News
$
6720 Obey, Penny
$
6721 Pentland Utilities
$
6722 Pnacek, Emma
$
6723 Rathje, Greg

$

6724
6725
6726
6727
6728
6729
6730

$
$
$
$
$
$
$

Raymond, Sailor
Security Benefit
Slack, Terrie
Teske, Erin
Turney, Ann
Village of Newberry
Village of Newberry

6731 Visa
Total Accounts Payable
Last printed 8/13/2026 2:38 PM

$
$

FLIP OVER!!

$
$
$
$
$
$
$
$

312.08 $
104.00
80.00
11.60
267.50
88.00
16,646.39

$
$
$
$
$
$
$

$

437.73 $

595.26 $

595.27

$

28,613.22 $

13,393.16 $

4,405.85
Page 1 of 2

AUGUST 2026 MONTHLY BILLS
CHECK # PAYEE

Grand Total for today
(checks 6701 thru 6731)

AMOUNT
$ 65,580.41

Last updated August 9, 2026
DESCRIPTION
<-- This amount will be transferred from General Fund's Money
Market to Checking for today's payroll, remittances, and bills.

Sewer Fund Checks (post audit and today)
3127 Pentland Twp General Fund $ 4,070.18 Repay General Fund Advance
3127 Pentland Twp General Fund $ 16,344.18 Repay General Fund for today's bills
Water Fund Checks (post audit and today)
6209 Pentland Twp General Fund $ 9,590.72 Repay General Fund for today's bills

Last printed 8/13/2026 2:38 PM

FLIP OVER!!

Gen. Fund

Sewer Fund

Water Fund

$

39,645.51 $

16,344.18 $

9,590.72

$
$

-

$
$

4,070.18 $
16,344.18 $

-

$

-

$

-

$

9,590.72

Page 2 of 2

FY 2024 - today General Fund Repayment Status
(to repay monies advanced to the Sewer Fund)

Date
11/12/2013

Sewer
Fund Check
#

Amount
$

-

$

3/31/2024

na
na

$

-

$

3/31/2024

na

$

(926.27) $

3/31/2024

na

$

(170,000.00) $

1

4/16/2024

3068

$

2,465.50 $

2
3

5/14/2024
6/11/2024

3070
3072

$
$

1,821.77 $
2,091.96 $

4
5

7/9/2024
8/13/2024

3074
3076

$
$

1,613.88 $
1,898.45 $

6

9/10/2024

3078

$

3,559.70 $

7

10/8/2024

3080

$

3,083.74 $

8
9
10

11/12/2024
12/10/2024
1/14/2025

3083
3085
3087

$
$
$

2,743.23 $
2,790.98 $
2,632.25 $

11
12
13
14
15

2/11/2025
3/11/2025
4/8/2025
5/13/2025
6/10/2025

3089
3091
3094
3096
3098

$
$
$
$
$

3,619.72
2,552.90
2,878.01
2,612.41
2,769.67

16

7/8/2025

3100

$

3,263.43 $

17
18
19
20

8/12/2025
9/9/2025
10/14/2025
11/11/2025

3102
3104
3106
3108

$
$
$
$

3,223.71
4,943.12
3,108.94
2,975.35

$
$
$
$

21
22
23
24

12/9/2025
1/13/2026
2/10/2026
3/10/2026

3110
3112
3114
3116

$
$
$
$

2,089.35
3,027.54
2,965.95
3,010.27

$
$
$
$

25
25
26
27
28

4/14/2026
5/12/2026
6/9/2026
7/14/2026
8/11/2026

3118
3120
3122
3125
3127

$
$
$
$
$

2,907.99
2,869.96
3,148.06
2,319.08
4,070.18

$
$
$
$
$

$
$
$
$
$

Balance
343,000.00

Paid back
so far
$
-

Note
Starting balance in 2013 (thirteen!)

104,532.21 $ 238,467.79 Ending balance FY 2023 - 2024
105,458.48 $ 238,467.79 Audit adjustment
275,458.48 $ 238,467.79 Additional loan
272,992.98 $ 240,933.29 For March 2024
271,171.21 $ 242,755.06 For April 2024
269,079.25 $ 244,847.02 For May 2024
267,465.37 $ 246,460.90 For June 2024
265,566.92 $ 248,359.35 For July 2024
262,007.22 $ 251,919.05 For August 2024
258,923.48 $ 255,002.79 For September 2024
256,180.25 $ 257,746.02 For October 2024
253,389.27 $ 260,537.00 For November 2024
250,757.02 $ 263,169.25 For December 2024
247,137.30 $ 266,788.97 For January 2025
$ 269,341.87 For Febuary 2025
$ 272,219.88 For March 2025
$ 274,832.29 For April 2025
$ 277,601.96 For May 2025
233,060.88 $ 280,865.39 For June 2025
229,837.17 $ 284,089.10 For July 2025
224,894.05 $ 289,032.22 For August 2025
221,785.11 $ 292,141.16 For September 2025
218,809.76 $ 295,116.51 For October 2024
216,720.41 $ 297,205.86 For November 2025
244,584.40
241,706.39
239,093.98
236,324.31

213,692.87 $ 300,233.40 For December 2025
210,726.92 $ 303,199.35 For January 2026
207,716.65 $ 306,209.62 For Febuary 2026
204,808.66 $ 309,117.61 For March 2026
201,938.70 $ 311,987.57 For April 2026
198,790.64 $ 315,135.63 For May 2025
196,471.56 $ 317,454.71 For June 2026
192,401.38 $ 321,524.89 For July 2026

Background:
-Over the years, the township's sewer fund borrowed money from the township's general fund.
-Starting in late 2013, home customers begain paying a $5.20 monthly charge to repay this loan (commercial customers and
larger residential customers pay $5.20 for every 4,000 gallons of sewer).
-Starting April 2016, these charges were deposited into its own bank account. Which is why the amount paid out above is
different than the "sewer repay" bank account in the Treasurer's Report. The first several years of payments were
deposited into the General Fund's money market account.
-In May 2024, the township board added an additional $170,000 to this amount to pay off the 2024 sewer lawsuit.
-The loan is expected to be paid off by 2033 (perhaps sooner). When paid off, this monthly charge ends.
7/31/2026 3:28 PM

Pentland Township Treasurer
Fund Report as of 07/31/2026
#0443 Business Checking
1st.Nat'l
Beg.Balance
$ 14,099.53
Credits
Interest 0.00%
Debits
Ending Balance
#1790 General Fund Mun.MMkt
1st.Nat'l
Beg.Balance
$ 468,232.49
Credits
Interest 1.11%
Debits
Ending Balance
#3408 Municipal MMkt.(Repay)
1st.Nat'l
Beg.Balance
$ 275,522.21
Credits
Interest 1.11%
Debits
Ending Balance
#8616 Sewer Municipal Checking
Nicolet
Beg.Balance
$ 65,590.25
Credits
Interest 1.00%
Debits
Ending Balance
#8013
Water Municipal Checking
Nicolet
Beg.Balance
$
Credits
Interest 1.00%
Debits
Ending Balance

$
$

41,295.59
$

$
$

$

9,982.62

$

455,478.89

$

278,099.93

$

70,496.29

$

69,658.36

$

883,716.09

$

114,842.06

(41,295.59)

-

19,467.94
28.37
$

(14,590.27)

63,658.86
$
$

13,760.01
27.81
$

(7,788.32)

Total Cash

#0481
Tax Municipal Checking
Nicolet
Beg.Balance
Credits
Interest 0.01%
Debits
Ending Balance

$

2,319.08
258.64
$

$
$

(45,412.50)

28,113.82
428.17
$

$
$

Page 1 of 2

2,000.22
$ 220,119.21
$
26.95
$

(107,304.32)

Pentland Township Treasurer
Fund Report as of 07/31/26
9 Mo Sewer Fund CD
Nicolet Maturity Date 10/11/2026

Page 2 of 2

#2596

Term 3 month

Beg.Balance
Credits
APY Interest 3.60%
Debits
Ending Balance

Issue Date 01/11/2024 & Last Renewal 01/11/2026
$

34,169.58
$
$

302.42
$

9 Mo Rainy Day CD
Nicolet Maturity Date 12/02/2026

$

34,472.00

$

99,563.13

$

287,068.75

$

421,103.88

#5689

Term 3 month

Beg.Balance
Credits
APY Interest 3.49%
Debits
Ending Balance

Issue Date 03/02/2026 & Last Renewal 00/00/0000
$

$

Term 6 month

$

#7392-300 12 Mo GFund Fire Truck CD
TACU Maturity Date 03/02/2027

Beg.Balance
Credits
APY Interest 4.04%
Debits
Ending Balance

99,563.13

-

Issue Date 02/27/2025 & Last Renewal 03/02/2026
$

287,068.75
$
$

$

-

Total Investments

Total Cash & Investments (excluding Tax Collection Account )

$ 1,304,819.97

August 11, 2026 Infrastructure/ Facilities Report
Clerical
76 Miss Digs with 29 requiring marking. 0 Emergency. (9 reg hours labor).
Meters read on 8/01, Bills sent 8/01.
Summer watering program remains in effect
3 delinquents shut off being managed.
July water sample tests performed 7/20, No Discrepancies
August Baci samples scheduled for 8/17.
Sensus integration is 85% & auto read is complete. Erico Electric Working on Lift station radios now.
Waiting on new computers for system changeover.
Stripping and coating of tower #1 by St. Germain will be preformed the week of Sept. 7th

Breakdowns
1) Well #1 Diaphragm failure. Working with crane on a timeframe to replace both well houses with
VFD. UPDATE!!! Electronics have been installed in both well houses just waiting on setting a
time for pump installation.
2)

Leaks on abandoned lines by prison (9 lines have been found excavating to begin at the end of
the month to remove lines.

3) Old industrial park lift pump replacement quote. Labor, Equipment and Materials to:
COST $8,930 (Both Check Valves)
4)

Pentland Hall roof needs attention

Procurement requests:
ShelterLogic garage in a box to replace the one destroyed by winds last year. $950.
New Discussion:
Utilities office computers
Old Discussion:

PENTLAND TOWNSHIP UTILITIES
UTILITY OFFICE COMPUTER & EQUIPMENT UPGRADE PROPOSAL
Date:

August 11, 2026

Prepared by:

Shaun Reed, Utilities Superintendent

Purpose & Need
Pentland Township Utilities proposes replacing and upgrading Utility Office computer equipment to improve system reliability, daily office efficiency, document
management, and compatibility with the ongoing Sensus integration. The upgrade will establish two complete Windows 11 Pro workstations, each with dual
monitors, and provide a modern network-capable color laser printer/scanner/copier for departmental records and customer service functions.

Proposed Equipment & Pricing
Item

Qty.

Specification / Use

Dell OptiPlex 5070 SFF

2

i7-9700, 32GB RAM, 1TB SSD, Windows 11 Pro; primary office workstations

$489.00 ea.

$978.00

24-inch monitor 2-pack

2 packs / 4

Two monitors per workstation for Sensus, billing, email and customer records

$129.97 / 2

$259.94

Logitech MK345 combo

2

Wireless keyboard and mouse set for each workstation

$31.99 ea.

$63.98

HDMI cable 2-pack

2 packs / 4

Four display cables for dual-monitor workstation connections

$12.99 / 2

$25.98

Brother MFC-L8930CDW

1

Color laser printer, duplex scanner and copier; network-capable

$699.99

$699.99

Office Home & Business 2024

1 seat

Word, Excel, PowerPoint, Outlook and OneNote; one-time license

$249.99

$249.99

TOTAL PROPOSED EQUIPMENT COST

Price

Extended

$2,277.88

Operational Justification
Computer workstations: The proposed Dell systems provide 32GB of memory, solid-state storage, and Windows 11 Pro for Sensus, utility billing,
spreadsheets, reporting, email, customer records, and routine multitasking. Dual monitors at each desk will allow staff to keep multiple utility applications and
records visible simultaneously, improving workflow and reducing repetitive window switching.
Printer / scanner / copier: The Brother MFC-L8930CDW consolidates color printing, copying, and high-volume document scanning into one business-class
device. Duplex scanning and an automatic document feeder will improve processing and electronic retention of invoices, correspondence, utility records,
reports, and other Township documents.
System readiness and standardization: Updated workstations are needed to support completion of the Sensus system integration and planned system
changeover. Standardizing both office stations will also simplify maintenance, software support, employee training, and future equipment replacement.

Recommendation
The Utilities Department recommends purchasing the equipment listed above for an estimated total of $2,277.88, subject to final availability, applicable
tax/shipping, and verification of pricing at the time of order. Equivalent substitutions may be made if they meet or exceed the listed specifications and provide
a better value to the Township.
Submitted by: Shaun Reed, Utilities Superintendent
Pentland Township Utilities
Pricing basis: monitor and HDMI cable prices supplied by the Utilities Department; remaining prices carried forward from the current-price review used for the prior proposal. Online prices
and availability are subject to change.

Pentland Township Utilities - August 11, 2026

Pentland Township Supervisor’s Report August 2026
July Board of Review: Tuesday, after the third Monday in July or July 21 is the official day for
July BOR to correct clerical errors. I would like to schedule BOR for noon on July 21nd. All three
members attended. No changes made by the July Board of Review.
Split approval for 2027 Rolls:
27-split-1: Pre-approval has been issued for a land division application filed by Jack Thomas
representing Devon Quinlan for Northern Mi Properties at 13400 M-28 ,
parcel number 004-003-012-5300 which is currently 34.9 acres in size Proposed is to sell the storage unit
on 3.3 acres The vacant remainder parcel will be 31.6 acres. There are currently 2025 delinquent taxes
due on this parcel and it should be paid within the next week. John Nutkins has provided new legals and
survey for proposed split into two parcels. Check for $100 from Devon Quinlan from Nicolet bank check
number 597 was received 6-22-26.
I am waiting on the final two deeds and survey to be recorded at the Luce Register of Deeds, once
recorded final approval will be granted and will be all set to split for 2027.
27-split-2: I have reviewed and will be pre-approving a proposed split for 2027 for parcel
004-002-019-0600 currently 40 acres in size. They are asking to split into two parcels that are 6.06 A &
33.77 acres in size. Site plan and survey received, still waiting on zoning approval. Check number 8478
received from Kevin Gouza with Tahquamenon Area Credit Union. Dated 7-24-26.
PA 660 Audit Review: I met with the auditor Therese Zaborowski on June 14 regarding the assessing
audit’s for 2026 in Luce County. These audits are scheduled every 5 years. Shortly after that meeting,
Pentland received the results, another perfect score for our township. It is a lot of preparation work to
ensure every detail is in order and I am glad it is over. The results are attached.

2026 summer mileages: 30.65500 mills are being collected with the 2026 summer tax
collection. 2025 winter tax collection totaled 13.08370 for a estimated total 2026 summer &
estimated winter mills for Non-PRE at 43.5861. Expressed as a multiplier would be .0435861.
State Ed Tax
6.00000
Co Operating
5.15500
TAS Operating
17.55060
TAS Operating
,44940
School vote Debt
1.50000
26 Summer mills
30.65500 Non-PRE

2025 Winter mileages:
EUP ISD Aloc
.19900
EUP ISD Voc Ed
.98920
EUP ISD Spec
1.73670
Senior programs
.49000
Ambulance
1.47450
EMS
2.46400
Extension
.48930
Park & Rec
.48930
Airport
.48930
Child Care Fund
.49000
Sherriff
.98000
Veterans
.48930
Animal Shetler
.49000
Library
.73720
Pentland Alloc
.92330
24 Total winter mills 12.93110

Luce County Meeting Minutes Attached

Regular Meeting
Luce County Board of Commissioners
Tuesday, July 21, 2026 @ 4:30 p.m.
Circuit Court Room – County Government Building
407 W. Harrie Street
Newberry, MI 49868
The meeting was called to order at 4:30 p.m.
PRESENT: Commissioners Kitzman, Morrison, Rathje, Harris and Immel
ABSENT: None
GUESTS: Ellizabeth Suggitt, Matt Maskart, Belinda Bridges, Tyler Dumas
Mike McTiver, Roxanna Transit, Sterling McGinn, Matt Maskart
Judge Gibson, Judge Rahilly, Amanda Oven, Jeri Sue Rahilly
Josh Freed, Sara Stephenson, Kelsey Autterson, Jeremy Anderson
The chair led the Pledge of Allegiance.
Rathje upon support of Immel offered the following and moved its adoption:
RESOLVED, to approve the agenda as presented.
The resolution was unanimously adopted.
Immel upon support of Harris offered the following and moved its adoption:
RESOLVED, to approve the minutes of the Regular Meeting dated June16, 2026, as
presented.
The resolution was unanimously adopted.
Rathje upon support of Morrison offered the following and moved its adoption:
RESOLVED, to accept the treasurer’s report as presented.
The resolution was unanimously adopted.
Public Comment:
Mike McTiver with the Luce County Road Commission stated they are working on the
grant to put the trail in from the railroad tracks to four-mile corner and a couple of
sticking points. The road commission is the only one who can apply for this grant and the
other part is that maintenance of the trail is required and we have had discussions with
having Parks & Rec. taking care of the trail. Approximately 3 years ago the previous
board amended the ORV ordinance and I am looking to see if this board would have any
interest in making another amendment to allow ORV’s to have all 4 tires on the road.
1

Jeri Sue Rahilly stated I am here regarding Luce County Park and Campground. She
stated that the new parks and rec director is doing good job. She also stated that the
person you have running the campground is going above and beyond. He is doing a
fabulous job and the bathrooms are spotless.
Immel upon support of Harris offered the following and moved its adoption:
RESOLVED, to approve the request from Judge Gibson for wage step increase for
Amanda Oven of 4.2%
The resolution was unanimously adopted.
Morrison upon support of Immel offered the following and moved its adoption:
RESOLVED, to approve the request from LMAS to approve the proposed changed to the
Upper Peninsula Environmental Health Code as presented.
The resolution was unanimously adopted.
Matt Maskart, Pathways CEO presented the annual update to the board.
Rathje upon support of Harris offered the following and moved its adoption:
RESOLVED, to approve the request from Belinda Bridges, Luce County Treasurer to
appoint Jerry Hollingshead to the Luce County Land Bank Authority Board.
The resolution was unanimously adopted.
Immel upon support of Rathje offered the following and moved its adoption:
RESOLVED, to approve the request from Belinda Bridges, Luce County Treasurer for
approval of deficit plan for Luce County as presented.
The resolution was unanimously adopted.
Rathje upon support of Harris offered the following and moved its adoption:
RESOLVED, to approve the request from Belinda Bridges, Luce County Treasurer
authorizing transfer of tax foreclosed property to the Luce County Land Bank Authority.
The resolution was unanimously adopted.
Immel upon support of Harris offered the following and moved its adoption:

2

RESOLVED, to approve the request authorizing Luce County Ambulance Service
millage renewal question be placed on the November 3, 2026 ballot asking voters for 1.5
mills.
The resolution was unanimously adopted.
Rathje upon support of Harris offered the following and moved its adoption:
RESOLVED, to establish procedure for Luce County under the Family Medical Leave
Act as follows:
The employee must use any accumulated sick and personal time first and give the
employee the option to use annual time.
The resolution was unanimously adopted.
Harris upon support of Immel offered the following and moved its adoption:
RESOLVED, to approve the request from Eric Gravelle, Luce County Sheriff to purchase
new patrol vehicle from the millage fund.
The resolution was unanimously adopted.
Old Business:
Discussed the air duct cleaning that was done throughout the county government building
New Business:
The Luce County Parks & Rec Director is working on creating policy for events at Luce
County Park and will bring them to the full board for approval once they are completed.
Department Head Reports:
Tyler Dumas stated he has concerns with his budget after the air duct cleaning and the
board asking him to get quotes for some exterior maintenance issues.
Committee Reports:
Commissioner Kitzman attended the following meetings: LMAS, Luce County Parks &
Rec. and Finance
Commissioner Rathje attended the following meeting: Luce County EDC.
Commissioner Morrison attended the following meetings: Helen Newberry Joy Hospital,
LMAS and Pathways
3

Commissioner Harris attended the following meeting: Luce County Ambulance
Commissioner Immel had no meetings to report
Public Comment:
None
Morrison upon support of Harris offered the following and moved its adoption:
RESOLVED, to pay claims as previously approved by the claims and audit committee as
follows:
101
208
211
215
234
239
253
260
263
275
292
296
616
721

General Fund
149,100.85
Parks & Rec.
9,931.45
Extension
2,757.90
FOC
2,010.00
Emergency Man
101.48
Animal Shelter
4,048.11
Remon
4,219.10
Indig Def Fund
35,358.40
CPL
7.39
Road Patrol
345.26
Child Care
799.94
Drug Court
155.19
Delq. Tax
1,524.32
Lib Penal Fine Fund 11,288.00

204
OPSG
91.96
210
Ambulance
150,000.00
213
ORV
303.75
216
DTR Admin Fund
182.02
236 Vet Serv Fund
2,263.60
249 Building Dept.
10.15
256 ROD Auto Fund
1,645.00
261 911
2,454.37
266 Sheriff Millage
7,953.51
286 Shooting Range
75.55
295 Airport
16,913.08
299 Comm Courts
261.70
701 Trust & Agency
54,507.13
785 Housing Comm
6.88

Grand Total $459,234.75
The Chair adjourned the meeting at 6:20 p.m.
Respectfully submitted,

__________________________________ ___________________________________
Anthony Kitzman, Chair
Sharon J. Price, Clerk

4

5102 (Rev. 01-19)

GRETCHEN WHITMER
GOVERNOR

STATE OF MICHIGAN
DEPARTMENT OF TREASURY
LANSING

RACHAEL EUBANKS
STATE TREASURER

July 16, 2026

Janet Maki, Supervisor
Pentland Township, Luce County
PO Box 412
Newberry, MI 49868
Dear Janet Maki,
Reason Consulting recently conducted an assessment roll and practices audit, as
required by Public Act 660 of 2018, on behalf of the State Tax Commission in your local
unit. The following is a summary of the audit findings:
Substantial Compliance Review Item
1. Does the local unit have properly developed and
documented land value determinations?
2. Does the local unit have properly developed and
documented Economic Condition Factors?
3. Does the local unit have less than 1% of parcels in
override and less than 1% flat land values?
Technical Compliance Review Item
4. Does the local unit use an STC approved
computer-assisted mass appraisal system?
5. Does the local unit have and follow a policy
detailing assessing office accessibility?
6. Does the local unit provide online access to
assessing information?
7. Does the local unit provide contact information on
notices to taxpayers?
8. Does the local unit ensure that support staff and
Board of Review members are sufficiently trained?
9. Does the local unit comply to statute requirements
in respect to any property tax administration fee?
10. Does the local unit conduct an annual personal
property canvass?
11. Does the July and December Board of Review
meetings comply with statutory authority?
12. Does the local unit have an adequate process for
determining exemptions?

Requirement Met (Yes/No)

P.O. BOX 30471 • LANSING, MICHIGAN 48909
www.michigan.gov/statetaxcommission • 517-335-3429

Yes
Yes
Yes

Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Page 2

Technical Compliance Review Item
13. Does the local unit meet the requirements
outlined in the STC publication “Supervising
Preparation of the Assessment Roll”?
14. Does the local unit have proper Poverty
Exemption guidelines, including an asset level test,
and was the policy followed?
15. Has the local unit implemented CAMA Data
Standards as currently adopted by the STC?

Requirement Met (Yes/No)
Yes
Yes

Yes

An electronic version of your PA 660 Audit with detailed comments regarding each item
is available through your assessor’s MiSuite portal.
Based on the findings of the audit, your local unit is given the designation of
substantially compliant. We wish to congratulate your local unit on receiving a perfect
score on the review and thank you for your cooperation throughout this process.

Sincerely,

Joycelyn Isenberg
Executive Director State Tax Commission
Michigan Department of Treasury

PENTLAND TOWNSHIP
CLERK’S REPORT
AUGUST 11, 2026
1. Asset management plan
a. Last year we started a conversation with Jamie Burton and another partner at his firm about
the township doing an asset management plan.
b. What is an asset management plan? Here’s a definition:
c. “An Asset Management Plan (AMP) is a document developed by a Utility to assist in the longterm management of the assets necessary to support cost-effective, proactive decisions.
These include the creation, acquisition, operation & maintenance, and replacement/upgrade
of Utility assets. In short, an AMP helps Utilities keep track of everything in their systems and
when things need to be replaced.”1
d. Recently, Karyn Stickel PE, another partner in Hubbel, Roth, and Clark (where Jamie is a
partner too) took several hours with Shaun to see the lay of the land and finish a proposal for
an asset management plan for our utilities and the township hall.
e. The plan is included in tonight’s packet, and Karyn will be calling into our meeting tonight to
talk about the proposal.
2. Backup generators - fyi
a. While not directly connected to the asset management plan, I’m looking at grants and other
funding opportunities for backup generators for the township’s water and sewer systems.
3. Jerry Grossman
a. Since we decided to not proceed with the wastewater project, it seems like a good time to
start a discussion about what we’re going to do with the parcel for that project.
b. We paid $69,000 for the parcel, and spent another few thousand in surveys and such.
c. When Jerry Grossman came to vote last week, I asked him if his firm could look at the parcel
and tell us what options, if any, we may have for harvesting any timber from the parcel.
d. Will share with you what Jerry finds out from his research.
e. Today, I’m not sure what the best path forward is, but having Jerry look at the parcel is a good
first step to getting some answers.
4. Early voting – reimbursement from the state
a. Pentland is part of a four township agreement to consolidate our early voting for this year’s
elections to save costs.
b. Since I’m the coordinator for all four townships, wages for early voting workers are run
through our accounts.
c. The agreement says the other townships will reimburse us for their share of the cost.
d. There’s good news – the state has invited municipalities to submit their early voting costs for
reimbursement for last week’s election!
e. I have to go through a state training to be allowed to log the information in. I hope to do that
in the next week and then get our costs submitted for reimbursement.
5. MTA Up North Summit
a. You might have seem that the MTA is having their “UP Summit” next month.
b. I’m going - I went two years ago, and the MTA did a great job with info for us.
c. Two days, one night, at the casino in Harris (outside of Escanaba)
6. Fire engine update
a. Nothing new from the Village or McMillan Township since our last township meeting about
buying a new engine.
7. Fire bills
a. Last week we got the fire bills for the first and second quarters of 2026.
b. See the board packet for those amounts and detail.

1

https://commonwealthengineers.com/what-is-an-asset-management-plan/

Page 1 of 3

8. Election bill sent to TAS and ISD (nothing new)
a. Per Michigan Compiled Laws section 168.315, Pentland can bill TAS and ISD for our costs
(election workers, AV supplies, postage, and notices) for running the May 5th election.
b. I sent the bills on June 10. Each entity was billed $945.08 for a total of $1,890.16.
c. I think one of them has paid their bill – my apologies for not recalling which one it was.
9. Our new insurance rep from Decker Insurance downstate (mostly repeat)
a. Yesterday, Roxanna and I had a good visit with Dustin Drabek, our new insurance rep.
b. Our prior rep was Hannula Insurance in Lake Linden.
c. Our underwriter remains the same – Pal Plan. Our insurance rep is our “go between” and
Decker Insurance will send us the bill each year.
10. Audit!
a. Jon, Terrie and I shared our records for the audit that started yesterday.
b. Mike Grentz will have a few words to share at tonight’s meeting.
11. Offer from EDC Director Tammy Henry (reminder)
a. Tammy Henry offered to attend a board meeting to give an update about what the EDC is
doing to promote growth in the Industrial Park.
b. Let me know if you’d like her to attend one of our meetings.
12. Wastewater project
a. Nothing new since last month.
b. I understand the Village had some kind of update about their rate study, and this was
discussed at a council meeting recently. We’ll be reaching out to the Village for an update.
13. Prison license plate reader (repeat)
a. We got an email from a vendor hired by the department of corrections to install a license plate
reader by the prison entrance just off of County Road 428 (also called prison road, aka
Hamilton Lake Road).
b. The email asked if the township had any permitting they had to comply with. I said no.
c. Based on where the reader will be located, it appears the reader will not be scanning cars on
County Road 428. It will be scanning cars only as they enter or leave the prison.
14. New computers and "VOIP update (repeat and new in italics)
a. The computers at the hall and utility office are more than seven years old. The hall pc is
showing its age with several hardware issues.
b. Thanks to Shaun! He has done the research on new computers! He will that tonight!
c. Voip = voice over internet protocol. It’s shorthand for using the internet for your telephone.
d. I have two proposals. Will do a bit more research then move forward.
e. Any path we choose appears to be considerably cheaper than our current phone bill.
15. Liquor inspection reports from last month.
a. We have this month’s liquor inspection reports – they’re all good!
16. “Open loops” I’m working on, or waiting on:
a. New computers and VOIP.
b. Moving our accounting software to the cloud.
c. Keeping an eye open for grants for backup generators and an asset management plan.
d. Clearing old finance files from the last 25 years - a lot has been done, but there’s more to go.
17. Time tracking
a. I thought it might be useful to share my time working and volunteering for the township.
b. I track my time for the various things I do (jobs, volunteering, and such).
c. See the next page for the chart.

Page 2 of 3

Time
(hours:minutes)

Clerk’s Time July 2026
TOTAL TIME

59h 17m

Bookkeeping (Statutory and non-statutory duties. Routine stuff like payroll and
bills, reconciling the accounts each month, budget, and the audit) #

14h 25m

General work (Statutory duties. Casework, minutes, regular filing, mail…)

5h 53m

Elections (Statutory duties. Lots of absentee ballots and election training,
doesn’t include Early Voting)

14h 09m

Early Voting (scheduling workers, opening and closing the polls each day for
nine days, troubleshooting)#

18h 10m

Wastewater (non-statutory. A few emails) #

0h 9m

Other (non-statutory. Meeting prep, constituent calls, meeting with employees,
website, and more) #

6h 30m

(all times rounded to nearest minute)
#I am paid separately to do some or all of these things – they’re not part of my legal duties as Clerk.
My timesheets are attached.
That’s it!

Page 3 of 3