On the agenda: Washington County BOCC Meeting Agenda - November 17, 2026 — License Plate Reader (Nov 17)

Randal A. Leatherman
Neil C. Parrott
Randall E. Wagner

John F. Barr, President
Jeffrey A. Cline, Vice President

100 West Washington Street, Suite 1101 | Hagerstown, MD 21740-4735 | P: 240.313.2200 | F: 240.313.2201
WWW.WASHCO-MD.NET

BOARD OF COUNTY COMMISSIONERS
November 17, 2026
OPEN SESSION AGENDA

9:00 AM

INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: October 13, 2026

9:05 AM

COMMISSIONERS’ REPORTS AND COMMENTS

9:20 AM

STAFF COMMENTS

9:30 AM

1. PUBLIC HEARING – APPLICATION FOR ZONING MAP AMENDMENT RZ26-004
Travis Allen, Senior Planner, Planning and Zoning

9:40 AM

2. PRESENTATION OF THE JUNE 30, 2026 AUDITED FINANCIAL
STATEMENTS
Chris Lehman, Partner, SB & Company; Kelcee Mace, Chief Financial Officer

9:55 AM

3. SOLE SOURCE PROCUREMENT – (PUR-1842) ONE (1) OUTPOST LICENSE
PLATE READER, TWO (2) FLEET CAMERA SYSTEMS, AND ANNUAL
SUPPORT FOR LICENSING AND SOFTWARE
Brandi Kentner, Director, Procurement; Major Joel Footen, Patrol Division
Commander, Washington County Sheriff’s Office
4. CONTRACT AWARD (PUR-1846) – ZONING AND SUBDIVISION
ORDINANCE MODERNIZATION UPDATE
Brandi Kentner, Director, Procurement; Alyssa Sabetto, Director, Planning and
Zoning
5. SOLE SOURCE PROCUREMENT (PUR-1853) AQ400 AUTOMATED MULTICHEMISTRY DISCRETE ANALYZER
Brandi Kentner, Director Procurement; Davina Yutzy, Deputy Director, Water Quality

Page 2 of 3

OPEN Session Agenda
November 17, 2026

10:05 AM

6. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-26-0359) –
GUARDRAIL INSTALLATION, REPAIR, REPLACEMENT, AND RELATED
TRAFFIC BARRIER SERVICES (INDEFINITE DELIVERY/INDEFINITE
QUANTITY) FOR THE WASHINGTON COUNTY HIGHWAY DEPARTMENT
AND WASHINGTON COUNTY ENGINEERING DEPARTMENT
Brandi Kentner, Director, Procurement; Zane Rowe, Deputy Director, Highways
Department; Doug Levine, Supervisor of Operations, Highways Department
7. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-26-0352) –
MICROSOFT OFFICE 365 LICENSING - EXTENSION
Brandi Kentner, Director, Procurement; Josh O’Neal, Chief Technical Officer,
Information Technology

10:15 AM

8. CONTRACT AWARD (PUR-1839) FOR GASOLINE, DIESEL FUEL, AND
HEATING OIL DELIVERIES
Carin Bakner, Buyer, Procurement; Zane Rowe, Deputy Director, Highways
Department
9.
BID
REJECTION
(PUR-1840)
SWIMMING
POOL
AND
WATER/WASTEWATER TREATMENT CHEMICALS
Carin Bakner, Buyer, Procurement; David Mason, Director, Environmental
Management

10:25 AM

10. MARYLAND VOLUNTEER AND PROFESSIONAL FIREFIGHTERS
INNOVATIVE CANCER SCREENING TECHNOLOGIES PROGRAM GRANT
R. David Hays, Director, Emergency Services; Rick Hemphill, Washington County
Volunteer Fire and Rescue Association (WCVFRA); Dr. Robert Flint, Emergency
Services

10:35 AM

11.HIRING RECOMMENDATION: SUPERVISOR OF TRANSIT OPERATIONS
Chip Rose, Director, Human Resources; Shawn Harbaugh, Director, Transit

10:40 AM

12. HIRING RECOMMENDATION: SENIOR BUDGET ANALYST
Chip Rose, Director, Human Resources; Kelcee Mace, Chief Financial Officer

10:45 AM

13. BUILDING CODE BOARD OF APPEALS REAPPOINTMENT
Dawn L. Marcus, County Clerk

10:50 AM
CLOSED SESSION – (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individual (1). Personnel discussions are
confidential.
• Consider appointment to County volunteer board.

Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.

Page 3 of 3

OPEN Session Agenda
November 17, 2026

• Consider appointment to County volunteer board.
• Personnel discussion re current employee.
• Discuss hiring for open County position.
• Discuss hiring for open County position.
• Discussion of assignment/job duties of County employee.
To consider the acquisition of real property for a public purpose and matters directly related thereto.
(3) Open session discussion would disadvantage County bargaining position.
• Discuss acquisition of real property
To consult with counsel to obtain legal advice on a legal matter (7). Open session discussion would
breach attorney/client confidentiality.
• Discuss contract negotiation
• Legal advice pertaining to County legal matter
• Legal advice pertaining to County legal matter
• Consult with legal counsel regarding legal matter
Discussion of public security – development of fire/EMS services (10). Open session discussion would
constitute risk to public.
• Emergency Services development discussion)
1:00 PM

RECONVENE IN OPEN SESSION

ADJOURNMENT

Citizens’ comments regarding the items on this Agenda or any other item of County business may
be directed to: [email protected].
You may also contact each Commissioner individually at:
John F. Barr, President: [email protected] or (240) 313-2205;
Jeffrey A. Cline, Vice President: [email protected] or (240) 313-2208;
Neil C. Parrott, Commissioner: [email protected] (240) 313-2206;
Randal A. Leatherman, Commissioner: [email protected] or (240) 313-2209;
Randall E. Wagner, Commissioner: [email protected] or (240) 313-2207.
Additionally, you may contact Michelle Gordon, County Administrator at
[email protected] or (240) 313-2202.

Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item
SUBJECT: PUBLIC HEARING - Application for Zoning Map Amendment RZ-26-004
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Travis Allen, Senior Planner, Department of Planning and Zoning
RECOMMENDED MOTION: The purpose of this public hearing is to take public comment on the
rezoning application. The Commissioners have the option to reach a consensus to either approve or
deny the request after the public hearing closes or deliberate on the issue at a later date.
REPORT-IN-BRIEF: Application is being made to rezone three properties totaling 2.09 acres at the
intersection of Downsville Pike and Halfway Boulevard from the current Residential Suburban (RS) to
Highway Interchange (HI).
DISCUSSION: The applicant Downsville Pike Land, LLC seeks a map amendment for three properties
located at 10650, 10656 and 10662 Downsville Pike. The factors to be considered in a request for a
map amendment are listed in Article 27.3 of the Washington County Zoning Ordinance. Primarily, the
applicant must demonstrate that there has been a change in the character of the neighborhood since the
time of the last comprehensive zoning plan, or a mistake made in the zoning designation placed on the
property at that same time. For these two properties, the Comprehensive Rezoning of the Urban Growth
Area in 2012 is the point from which “Change or Mistake” should be evaluated. The applicant is
claiming both “Change” and “Mistake” in their request.
This item was presented to the Washington County Planning Commission at a Public Information
Meeting held during their regular meeting on September 7, 2026. It was then brought back for
recommendation at the October 5, 2026 meeting, where the members recommended against the
approval of the proposed map amendment in a 3-1 vote.
Thus far, 15 written public comments have been received in opposition to the proposed rezoning. All
citizens who spoke at the September 7, 2026 Public Information Meeting were in opposition to the
proposed change in zoning except for one. As a general summary, citizen comments primarily focused
on the negative impacts to road and pedestrian safety within the neighborhood that might result from
locating a commercial use at this intersection.
FISCAL IMPACT: N/A
CONCURRENCES: Washington County Planning Commission
ALTERNATIVES: N/A
ATTACHMENTS: Application, staff report, Planning Commission recommendation, approved
Planning Commission minutes and written public comments

AUDIO/VISUAL NEEDS: none

SITE

ADC MAP 20
GRID J-11

PROPOSED
ZONING
HI

August, 2026

Case #: RZ-26-004

Application for Map Amendment
Staff Report and Analysis
Property Owner(s)
:
Applicant(s)
:
Location
:
Election District
:
Comprehensive Plan
Designation
:
Zoning Map
:
Parcel(s)
:
Acreage
:
Existing Zoning
:
Requested Zoning
:
Date of Meeting
:

I.

Downsville Pike Land, LLC
Christopher R. Smith (Manor House Builders)
NW side of Downsville Pike, ¼ mile North of I-70
#26 – Halfway
Medium Density Residential
57
P. 210, 329, 408
2.09 acres (P. 210: 1.10 ac; P. 329: .49 ac; P. 408: .50 ac)
RS – Residential, Suburban
HI – Highway Interchange
August 31, 2026

Background and Findings Analysis:

1. Site Description

The site of this request is
located at the intersection of
Downsville Pike (MD 632)
and
Halfway
Blvd,
approximately .25 miles
north of Interstate 70 exit
#28. Marty Snook County
Park is located immediately
adjacent to Parcels 210 and
329. The Park and Ride lot
lies immediately south of
Parcel 329. The total acreage
of the three parcels that are
the subject of this rezoning
case is 2.09 acres.
All
properties are located within
the County designated Urban
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Staff Report and Analysis
RZ-26-004 WASHCO Arnett Farms LLC
Page 2
Growth Area which surrounds the City of Hagerstown and the Towns of Williamsport and
Funkstown.
The subject properties are currently undeveloped and covered with mature trees and
brush. Single family homes stood on each of these properties for many years until they
were demolished after years of neglect by multiple property owners. The homes were
demolished in 2018, 2020 and 2022, respectively. The topography slopes moderately
downhill to the southwest towards Marty Snook Park. An intermittent stream, James Run,
separates adjacent parcel 329 from the Park at the base of the hill, just offsite.
2. Population Analysis
To evaluate the change in population, information was compiled from the US Census
Bureau over a thirty-year time frame. A thirty-year horizon was chosen to show long term
population trends both in the election district of the proposed rezoning, and the County as
a whole.
The properties subject to this rezoning are located within the Halfway Election
District (#26). As shown in the table below, the population in this district has grown more
slowly than the County has over the thirty-year time frame between 1990 and 2020.
District 26 has grown 22.1% over the thirty-year period (.74%) per year while the County
as a whole has increased in population by 27.4% (.91% per year) during the same period.
The Halfway Election District experienced its greatest population increase during the
thirty-year period surveyed between 2000 and 2010 (9.3% over those ten years).
Table 1: Halfway Election District Population Trends

Year
1990
2000
2010
2020

Population Trends 1990 - 2020
% change from
previous
decade
Area
Population
District
9,418
County
121,393
District
9,854
4.6%
County
131,932
8.7%
District
10,774
9.3%
County
147,430
11.7%
District
11,501
6.7%
County
154,705
4.9%
Source: US Census Bureau

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Staff Report and Analysis
RZ-26-004 WASHCO Arnett Farms LLC
Page 3
3. Availability of Public Facilities
A. Water and Sewerage
The adopted Water and Sewerage Plan for the County establishes the policies and
recommendations for public water and sewer infrastructure to help guide development in
a manner that is consistent with the County’s adopted Comprehensive Plan. Inherent in
this purpose is the realization that the planning and implementation of water and sewer
facilities constitute the most physically direct method of guiding development within the
County. Extension of service is done according to a priority classification established
within the Plan ranging from W-1/S-1 (Existing Service or Under Construction) to W-7/S7 (No Planned Service).
Water:
W-1: Existing Service (County Line – City Treatment)
All parcels are served by existing public water facilities. Water distribution lines
in this area are owned by the County while treatment is provided by the City of
Hagerstown. The City of Hagerstown Water Division offered no comment on the proposed
development when sent the application for review.
Wastewater:
S-1: Existing Service (County)
The subject parcels are served by existing public sewerage facilities. The County
provides wastewater service for this area at the Conococheague Wastewater Treatment
Plant.
The Department of Water Quality is the wastewater provider for this area and
therefore the application was sent to it for review and comment. The Department had no
comments on this application.
B. Emergency Services
Fire and Emergency Services:
Volunteer Fire Company of Halfway (1114 Lincoln Avenue) – 1 mile away

3

Staff Report and Analysis
RZ-26-004 WASHCO Arnett Farms LLC
Page 4
All parcels are located within the service area of the Volunteer Fire Company of
Halfway. This same entity also provides the nearest emergency rescue services. Their
station is located approximately 1 mile away from the properties subject to the rezoning.
A copy of this application was sent to the Washington County Division of
Emergency Services. No comments were received.
Schools
Elementary - Lincolnshire, Middle – Springfield, High School - Williamsport
The subject site is within the districts of Linconshire Elementary, Springfield Middle
and Williamsport High schools. The requested zoning classification, Highway Interchange
(HI), does not allow for residential development. Therefore, there would be no school
capacity mitigation requirements for pupil generation under the County’s Adequate Public
Facilities Ordinance.
4. Present and Future Transportation Patterns
Highways – Access and Traffic Volume
The site is located at the intersection of Downsville Pike (MD 632) and Halfway
Blvd. Both roads are classified as minor arterials in the Transportation Element of the
County’s 2040 Comprehensive Plan. This classification accounts for mobility and access
characteristics of the roadway in its categorization. Minor Arterial roads are designed to
carry between 5,000 – 25,000 Average Daily Traffic in urban areas. The County’s road
classification system is based upon the Federal Highway Functional Classification System,
but modified to reflect local road conditions.
Parcel 210 has approximately 300 feet of road frontage on Halfway Boulevard,
extending from the intersection of Halfway Boulevard and Downsville Pike to the
northwest. The three parcels combined have approximately 500 feet of road frontage on
Downsville Pike, extending south from this same intersection.
The southbound and northbound travel lanes on Downsville Pike are divided by a
median. This median extends north of the Halfway Boulevard intersection for
approximately 500 feet until ending near Venture Drive. It runs south of this intersection
for approximately 1/3 mile until ending at the I-70E off-ramp. The median then extends
briefly again for approximately another 600 feet in front of Callas Contractors as
Downsville Pike turns southwest.
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Staff Report and Analysis
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Page 5
At present, there is one major new roadway project affecting capacity or traffic flow
realignment currently slated to occur in the immediate vicinity of the subject parcels on
County, State or Federal roads, according to a review of short and long-term transportation
planning documents. Other recent road or intersection improvements in the vicinity of the
rezoning site are briefly discussed in the following paragraphs.
The County’s current 10-Year Capital Improvement Plan (CIP) budgets for the
installation of a roundabout at the intersection of Halfway Boulevard and Oak Valley Drive
to improve safety and the level of service. Oak Valley Drive becomes the entrance road
into Marty Snook Park as it crosses over Halfway Boulevard heading south. No money is
budgeted for this project in the next five years, however, indicating that this intersection
improvement is a long-term priority at the moment, not an immediate priority.
Previously, in 2017, a traffic signal was installed at the intersection of Venture
Drive and Downsville Pike as a part of the opening of the new Sheetz. This signal was
synchronized with the signal at Downsville Pike and Halfway Blvd. Venture Drive was
restriped to 3 lanes at that time as well. The store is located directly east of the rezoning
site.
Both I-70 bridges over MD-632 are also in the process of being replaced as the
existing bridges, built in 1965, are nearing the end of their useful service lives and are rated
in poor condition based on deck and substructure.

Image showing road and intersection configuration near the rezoning site including: Downsville Pike
medians, Venture Drive traffic signal, Marty Snook Park entrance road, Halfway Boulevard turn lanes

5

Staff Report and Analysis
RZ-26-004 WASHCO Arnett Farms LLC
Page 6
In addition to evaluating public access of a parcel for rezoning purposes, it is also
important to evaluate traffic generation and existing traffic volumes. This is commonly
accomplished through analysis of historic and existing traffic counts as well as any existing
traffic impact studies. The intersection of Halfway Boulevard and Downsville Pike,
located immediately adjacent to the two parcels to the northeast, offers a proximate location
which has recorded traffic counts from the Maryland State Highway Administration (SHA)
throughout the time period shown below. The traffic volume data shown in the chart is
expressed in annual average daily traffic volumes (AADT).
Table 2: Traffic Volumes 1990-2024
Downsville
Year
Pike @
Halfway Blvd
2024
12,515
2020
10,703
2015
12,361
2010
12,152
2005
13,175
2000
6,900
1995
6,250
1990
14,600
Source: Maryland State Highway Administration

As shown in the table above, traffic volumes near the intersection of Downsville
Pike and Halfway Boulevard have remained consistent during the last fifteen years, aside
from the notable decrease in traffic during the COVID-19 Pandemic in 2020. Outside of
that anomalous period, traffic volumes have remained at roughly 12,000 AADT since 2010.
The highest traffic counts at this intersection during the period surveyed were actually
achieved nearly 35 years ago, in 1990. Traffic has yet to reach those same levels at the
intersection since then.
The significant dip in traffic volumes at this location between 1995 and 2000 is
likely explained by I-70 interchange construction during that same period, causing traffic
to divert onto other roads. Accordingly, the sharp increase in traffic volume in 2005 at this
location coincides with the project’s completion.
The State Highway Administration had no comment after receiving a copy of the
rezoning application.

6

Staff Report and Analysis
RZ-26-004 WASHCO Arnett Farms LLC
Page 7
The County’s Division of Engineering & Construction Management also collected
single day traffic counts on roads in the vicinity of this proposed rezoning in 2008, 2016
and 2022. These counts, shown in the table below, give us some indication of traffic
volumes occurring in the adjacent residential and commercial areas along Downsville Pike
and Halfway Blvd.
The only notable variation in these traffic counts taken at various locations is the
Venture Drive count in 2022. Traffic increased dramatically from 369 vehicles in 2016 to
4803 vehicles in 2022. This dramatic increase can be almost solely attributed to the Sheetz
opening on Venture Drive in 2017.
Table 3: 2008, 2016 & 2022 County Traffic Volumes
Oak Ridge Drive
3459
3440
3622
at MD 632
Fairway Lane at
1380
1273
995
MD 632
Venture Drive at
609
369
4803
MD 632
Oak Valley Drive
1077
1020
915
at Halfway Blvd
Leonard Ave
125
NA
NA
Source: Washington County Division of Engineering and Construction Management Traffic Inventory Map

The rezoning application was sent to the Washington County Division of Public Works
and they have supplied the following comment regarding access and circulation related
concerns (emphasis added by staff):
1. “There are questions and concerns regarding the future ingress/egress locations
and the resulting traffic demand associated with Highway Interchange zoning. The
existing unsignalized entrance to Marty Snook Park on Halfway Boulevard is
located approximately 500 feet from the adjacent intersection. A new commercial
access point would be expected to generate substantially more traffic than the
current residential zoning, increasing the potential for operational and safety
concerns due to the close spacing of access points, particularly if left-turn
movements are permitted.
Additionally, Marty Snook Park is public property. If the proposed development
anticipates sharing or connecting to the existing park entrance, this raises concerns
regarding the use of public park property to provide access for a private
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Staff Report and Analysis
RZ-26-004 WASHCO Arnett Farms LLC
Page 8
commercial development and may be inconsistent with the intended public purpose
of the park property.”
2. “Public Works is currently advancing the Marty Snook Park Multimodal Trail and
Parking Capital Improvement Project (CIP), which includes planned modifications
to the park access road, traffic circulation, pedestrian facilities, and bicycle
infrastructure. There are concerns regarding how any proposed commercial
entrance(s) would be designed and constructed and the potential impacts on these
planned improvements, including the ability of park users to safely access and
connect to the surrounding residential neighborhoods.
Any proposed access configuration should preserve safe, convenient, and
continuous pedestrian and bicycle connections between Marty Snook Park and the
adjacent residential areas.” 1
Public Transportation
This area is not directly served by public transportation. Routes 111 and 113 (Valley
Mall) of the Washington County Commuter both travel along Downsville Pike and
Halfway Boulevard. The route turns off onto Oak Ridge Drive however, roughly ½ mile
north of the subject parcels, before reaching Halfway Boulevard. The nearest stops are at
either the South End or Old Orchard Shopping Centers (both roughly 1.5 miles away from
the site).
3. Compatibility with Existing and Proposed Development in the Area:
A. Zoning
Each of the subject parcels are currently zoned Residential Suburban (RS) and are
requesting to change to Highway Interchange (HI). The purpose of the HI zoning district
is:
“…to provide suitable locations for commercial activities or light industrial land uses that
serve highway travelers, provide goods and services to a regional population, or uses that
have a need to be located near the interstate highway system to facilitate access by a large
number of employees, or the receipt or shipment of goods by highway vehicles…”. 2

1
2

Washington County Division of Public Works Comment Letter dated July17, 2026.
Washington County Zoning Ordinance, Section 19.1, P.170

8

Staff Report and Analysis
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Page 9
The HI Zoning District does not establish its own independent list of principal
permitted uses aside from agriculture. Instead, it draws permitted uses from the Business
Local, Business General, Planned Business and Office Research and Technology Zoning
Districts. Accordingly, the range of potential uses permitted by right under the HI zoning
classification is vast and wide-ranging.
Map 1: Surrounding Zoning Classifications

The mix of zoning classifications in the immediate vicinity of the three parcels (red
box) in question, are shown on Map 1 above. The properties fall within a section of the
UGA between I-70, MD-632 and Virginia Avenue that is almost uniformly residential.
Zoning classifications within this area to the north and west above Interstate 70 include
Residential Suburban (RS), Residential Urban (RU) and Residential Multifamily (RM).
It is only once one crosses I-70 or MD-632 that the zoning becomes predominantly
commercial or industrial in the vicinity. To the east, south and southwest one encounters
Highway Interchange (HI) and Office, Research and Industry (ORI). There is still a
substantial RM area in this quadrant, located immediately east of the subject site near the
I-70 interchange.

9

Staff Report and Analysis
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Lands beyond the direct influence of the I-70 interchange are assigned mostly
Residential Transition (RT) and Agricultural Rural (AR) as we reach the boundary of the
UGA.
B. Land Use
Land use in the area surrounding the rezoning site follows the assigned zoning
classifications just described. Marty Snook Memorial Park borders the subject parcels to
the west. Substantial single-family, two-family and multi-family residential development
in the Woodmoor, Oak Ridge and Parkview Meadows neighborhoods border the Park to
the north and west. Lincolnshire Elementary School lies within this area, north of the
subject site, along Halfway Boulevard. A park and ride lot is immediately south of parcel
329.
Across MD-632, one can find the new Sheetz along Venture Drive as well as
multiple medical offices at the Downsville Center commercial complex. Immediately
northeast of those businesses are the Towne Oak Village townhome community. A small
cluster of mostly retail and food service businesses is found in the Oak Ridge Shopping
Center, roughly a ½ mile northeast, at the intersection of Downsville Pike and Oak Ridge
Drive.
Callas Contractors, a construction firm, is found just after the I-70 underpass on
Downsville Pike to the south. The Trammel Crow-Downsville Pike Warehouse (Conair
Distribution Center) was constructed at the southwestern corner of the I-70 interchange
over the last three to five years.
C. Historic Sites
Another important component of compatibility is the location of historic structures
on and around the parcels being proposed for rezoning. According to the Washington
County Historic Sites Survey there are approximately 5 historic sites located within a 0.5mile radius of the proposed rezoning areas. A 6th historic site, the Anita Rice House (WAI-692), was formerly located within the boundary of parcel 408 but was demolished in 2018
after many years of neglect. Below is a list of existing historic resources left within a 0.5mile radius of the subject parcels.
•

WA-I-691: “Eldridge Tenant House,” ca. 1900 vernacular, 2-story wood frame
dwelling constructed as employee housing for adjoining Shafer Farm (.25 miles
away).
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•

•
•

•

WA-I-264: “Shafer Farm,” mid-19th agricultural complex encompassing five
buildings including a 2-story brick farmhouse, two barns, smokehouse and stone
springhouse associated with prominent early residents of Washington County (1/3
mile away).
WA-I-388: “David’s Friendship,” 18th century, 2-story stone farmhouse associated
with prominent early residents of Washington County (1/2 mile away).
WA-I-389: “Thomas-Adams House,” late 19th century 2-story brick farmhouse and
wash house outbuilding associated with prominent early residents of Hagerstown
(1/2 mile).
WA-I-376: “Stockslager Farm,” mid-19th century 2-story brick cased log house
now converted to commercial through property adaptive reuse (1/2 mile).

4. Relationship of the Proposed Change to the Adopted Plan for the County:
The purpose of a Comprehensive Plan is to evaluate the needs of the community and
balance the different types of growth to create a harmony between different land uses. In
general, this is accomplished through evaluation of existing conditions, projections of
future conditions, and creation of a generalized land use plan that promotes compatibility
while maintaining the health, safety, and welfare of the general public.
Each of the properties is located in the sub-policy area Medium Density Residential.
The 2040 Comprehensive Plan offers the following definition for this policy area:
“Medium Density Residential areas are primarily associated with existing
developments that have a slightly higher average density than low density
areas. Vacant lands classified as medium density residential are located
near or between existing medium and high-density developments and where
lands are either currently served or will be served with public water and/or
sewer facilities in the near future. Proposed residential densities within
these areas are recommended to achieve 6 to 8 units per acre and allow for
residential uses that include single-family & two-family residences,
triplexes, quadplexes, and townhouses. Zoning districts likely to be
associated with these areas are Residential, Suburban and Residential,
Urban.” 3
5. “Change or Mistake” Rule
When rezonings are not part of a comprehensive rezoning by the governing body,
individual map amendments (also known as piecemeal rezonings) are under an obligation
3

2040 Washington County, Maryland Comprehensive Plan, Page 14-22.

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to meet the test of the “Change or Mistake” Rule. The “Change or Mistake” Rule requires
proof by the applicant that there has been either: a substantial change in the character in of
the neighborhood since the last comprehensive zoning plan (2012), or a mistake in
designating the existing zoning classification.
As part of the evaluation to determine whether the applicant has proven whether
there has been either a change or mistake in the zoning of a parcel, the Maryland Annotated
Code Land Use Article and the Washington County Zoning Ordinance state that the local
legislative body is required to make findings of fact on at least six different criteria in order
to ensure that a consistent evaluation of each case is provided. Those criteria include:
1) population change; 2) the availability of public facilities; 3) present and future
transportation patterns; 4) compatibility with existing and proposed development for the
area; 5) the recommendation of the planning commission; and 6) the relationship of the
proposed amendment to the local jurisdiction’s Comprehensive Plan.
Even when change or mistake has been sufficiently sustained, it merely allows the
local governing body the authority to change the zoning; it does not require the change.
When conditions are right for a change, the new zone must be shown to be appropriate and
logical for the location and consistent with the County’s Comprehensive Plan.
II.

Staff Analysis:

The analysis of a rezoning request begins with a strong presumption that the current
zoning is correct. It is assumed that the governing body performed sufficient analysis,
exercised care, and gave adequate consideration to all known concerns when zoning was
applied to a parcel of land. However, there are instances by which a case can be established
to show that the governing body either erred in establishment of the proper zoning of a
property or that enough change has occurred within the neighborhood surrounding the
property since the governing body’s last assessment to require a new evaluation of the
established zoning designation.
The applicant of this case has indicated in their justification statement that they
believe that there has been both a substantial change in the character of the
neighborhood since last comprehensive rezoning in 2012 and a mistake in the current
zoning made at that same time. As noted in the prior section describing the “Change or
Mistake” Rule, the Washington County’s Zoning Ordinance requires specific criteria to be
presented to the local legislative body in order to determine how the area subject to
rezoning has evolved since the comprehensive rezoning.
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The 2012 Comprehensive Rezoning in Washington County affected the Urban
Growth Area that surrounds the City of Hagerstown and the towns of Williamsport and
Funkstown. The Rezoning affected approximately 17,000 parcels and 38,000 acres of
land. 4 Information such as population projections, growth trends, transportation and
infrastructure data, and the recommendations of the Comprehensive Plan were considered
as a part of this effort. The input of property owners, local officials, County staff and the
general public was also solicited and considered in the assignment of each parcel affected
by the Comprehensive Rezoning.
A. Evidence for Substantial Change in the Character of the Neighborhood
The applicant asserts that there has been a substantial change in the character of the
neighborhood since the time of the last comprehensive zoning plan. In order to
demonstrate that a substantial change has occurred in the character of the neighborhood
since the passage of the last Comprehensive Zoning Plan, the applicant must establish:
1. What area reasonably constitutes the “neighborhood” of the subject property;
2. The changes that have occurred in the neighborhood since the comprehensive
zoning;
3. Proof that these changes resulted in a change in the character of the neighborhood.
Maryland case law has consistently established that these factors must be considered
cumulatively, not individually, if the applicant is to demonstrate proof that a substantial
change in the character of the neighborhood has occurred. Correspondingly, a substantial
change in any one individual factor doesn’t necessarily illustrate that substantial change
has occurred in the neighborhood overall.
B. Neighborhood Definition
While the concept of a neighborhood is flexible according to its geographical context,
as the applicant notes citing Montgomery v. Board of County Commissioners for Prince
George’s County (1971), subsequent Maryland case law demonstrates that the
neighborhood must be reasonable, not “unduly restrictive” and include the “immediate
environs of the subject property.” 5 The Applicant’s Justification Statement presents their
interpretation of the boundaries of the “neighborhood.” This Exhibit displays an aerial
photo utilizing a radius that extends no more than 1,000 feet from the site in any direction,
centered around the Downsville Pike/Halfway Boulevard intersection. The area

4
5

Washington County Ordinance No. ORD-2012-08
Sedney v. Lloyd, 44 Md. App. 633, 410 A.2d 616 (1980)

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encompasses both the residential and commercial uses within the “neighborhood.”
Geographic reference points offered in their Justification Statement include:
•
•
•
•

Stone Valley Drive to the North
I-70 to the South
The limits of Marty Snook Park to the West; and
Venture Drive to the East

The Justification Statement also includes the following (paraphrased) assertion:
“Because all but two of the neighboring properties are oriented away from the Property,
it is somewhat difficult to define exactly what “neighborhood” the property is part of…,
thus providing support that it is a Property more appropriately utilized for commercial
rather than residential uses.” 6
The neighborhood defined by the applicant in the aerial photograph meets the test of
including the “immediate environs of the subject property,” as it appropriately
encompasses the influence of the commercial and residential areas that are immediately
adjacent.
The applicant’s above italicized statement, which is accompanied by another
photographic exhibit showing the direction which the nearby residential uses face, is highly
subjective. It is unclear why the orientation of nearby houses should play any role in
assigning neighborhood boundaries. Proximate residential uses do not need to directly face
each other to belong to the same neighborhood, or for nearby residents to foster relations
with one another.
C. Changes That Have Occurred in the Neighborhood
The applicant contends in their Justification Statement that a substantial change has
occurred in the character of the neighborhood, both before and after the 2012
Comprehensive Rezoning of the UGA. As evidence, they offer:
1. “Intensification of the commercial areas surrounding the Property, including
development of the Sheetz convenience store directly opposite the Property in the
SE corner of the intersection; and

6

Applicant’s Justification Statement (page 16 of the application materials)

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2. Expansion and improvement of the Halfway Boulevard and Downsville Pike
intersection and abutting roadways, both of which are classified as “Arterial”
Roadways and as shown in the attached aerial photo exhibit consist of four travel
lanes in the case of Halfway Boulevard and between 5-7 travel lanes with a solid
median in the case of Downsville Pike.” 7
i.

Requirements for Considering the Effect Changes to the Neighborhood
Before v. After 2012

A notable point concerning offering proof of “substantial changes in the character
of the neighborhood” that is immediately brought up in the Applicant’s Justification
Statement is the length of time from which said changes should be judged from. The
County’s Zoning Ordinance clearly identifies the time period from which to judge
neighborhood changes as “subsequent to the most recent comprehensive rezoning. 8” As
noted previously, the most recent comprehensive rezoning affecting the subject properties
occurred in 2012. Therefore, the neighborhood changes which have occurred between
2012 and now is typically the time period that should be considered when evaluating the
rezoning request.
The Applicant, however, cites case law which adds more detail to this standard.
Citing Bowman Group v. Moser (1996), he notes that changes “should be considered in
the aggregate, not in isolation” and, citing Buckel v. Board of County Commissioners
of Frederick County (1989) that “changes occurring prior to the original zoning (or last
comprehensive rezoning) may be considered in conjunction with other changes occurring
after said zoning or rezoning.” 9
The Buckel standard cited, however, omits a critical contextual requirement that
was part of that court decision. Buckel found that “Changes contemplated prior to the
latest comprehensive zoning are usually not relevant in determining whether a
substantial change has occurred to support rezoning of property. Changes in the
character of the neighborhood prior to the adoption of the comprehensive zoning may
be considered only in conjunction with subsequent changes.” 10
In essence, the Buckel standard demands a clear demonstration that there is a strong
linkage between events which happened before the comprehensive rezoning, and the
neighborhood changes which resulted afterward. If this direct cause and effect relationship
Ibid
Washington County Zoning Ordinance, Article 27.1, P.310
9
Applicant’s Justification Statement (page 16 of the application materials)
10
Guide to Maryland Zoning Decisions, 5th Edition, by Stanley Abrams referencing Maryland Court of
Appeals Case Buckel v. Board of County Commissioners of Frederick County, 80 Md. App. 305, 562 A.2d
1297 (1989). P.1-27.
7
8

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is not present, then changes happening to the neighborhood prior to the comprehensive
rezoning should not be strongly considered in determining whether or not substantial
change to the neighborhood has occurred.
Both the Bowman and Buckel case law standards are material in evaluating the
merits of the Applicant’s petition in this case. Indeed, it is critical that we consider both
“the changes in aggregate, not isolation” and whether or not events which happened before
the 2012 Comprehensive Rezoning of the Urban Growth Area materially affected
neighborhood character after 2012. These tests will be expanded upon in the sections that
follow.
ii.

Intensification of Commercial Development in the Neighborhood

The first piece of evidence offered by the Applicant to demonstrate that a
substantial change has occurred in the neighborhood since the 2012 Comprehensive
Rezoning is the “intensification of the commercial areas surrounding the Property,
including development of the Sheetz convenience store directly opposite the Property in
the SE corner of the intersection…”
First, the contention that commercial uses have intensified in the area surrounding
the rezoning site is immediately a debatable assertion. Within the “neighborhood” itself,
as defined by the Applicant, the Sheetz opening in 2017 represents the only new
commercial business that has opened in the immediate vicinity since 2012. Granted, it is
a type of business that does generate enough traffic that it warranted a new traffic signal
on Venture Drive. But the opening of a single gas station/convenience store is hardly
evidence of strong trend towards more commercial development in the immediate area.
The only other notable development in the immediate vicinity of the site is the
opening (in 2023) of the Trammel-Crow Warehouse/Conair Distribution Center on
Downsville Pike at the I-70 interchange. This development lies outside of the
“neighborhood,” as defined by the applicant. So, it is immaterial in the discussion of
whether or not there has been substantial change in the character of the neighborhood since
2012. The project does, however, share a common characteristic when it comes to the
commercial development which has happened in the immediate vicinity of the rezoning
site – it was long anticipated to occur as a result of long-range land use planning for the
area.
Both the Sheetz and the Trammel Crow Warehouse parcels were built out under
long-established zoning classifications whose origins lie within the Land Use Plan of the
adopted Comprehensive Plan for Washington County. Both our Plan, and the assigned
zoning classifications for these properties, projected them to support commercial or light
industrial development going back at least as far as the 2002 Comprehensive Plan. As a
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result, it is a mischaracterization to describe the long-anticipated commercial/light
industrial development on either of these two parcels as being a substantial change to the
character of the neighborhood these projects did not deviate from our projections in any
substantive way.
A strong contrast to an area building-out according to long-established zoning is
when piecemeal rezonings occur that invite new development to occur on individual
parcels that is not in conformance with long-range land use plans. We can see a concrete
example of that process immediately north of the subject properties along the Virginia
Avenue corridor between Hagerstown and Williamsport. That corridor has seen many
more piecemeal rezonings approved (including multiple since 2012) than has been the case
along Downsville Pike in the vicinity of the Halfway Boulevard intersection (where there
has been no approved piecemeal rezonings since 2000).
The contrast in neighborhood character of these development approaches
(piecemeal v. long-term planning) can easily be seen when traveling down these corridors.
Virginia Avenue between Hagerstown and Williamsport is now a patchwork of commercial
and residential development throughout the corridor. The loss of a number of homes along
the roadway over many years due to commercial development threatens to eventually
change this portion of Virginia Avenue corridor into one long commercial strip.
The portion of Downsville Pike near the rezoning site has not seen a similar
transition from residential to commercial. Commercial development has not occurred, to
this point, in the immediate area to the north or west of the I-70 interchange. That quadrant
has remained solidly residential for decades. Rezoning these properties to HI would, in
fact, be a substantial change to this portion of the “neighborhood” to a degree that has not
happened previously.
iii.

Road Improvements in the Neighborhood Before and After 2012

The second piece of evidence offered by the applicant in favor of the argument that
a substantial change in the character of the neighborhood has occurred relates to road
improvements in and around the Halfway Boulevard/Downsville Pike intersection. As we
shall see, these assertions immediately draw in the Buckel test which requires
demonstration of cause and effect on neighborhood changes.
The aerial images below show the immediate area around the Halfway
Boulevard/Downsville Pike intersection in 2005 and in 2023 (the most recent year
available). The images demonstrate that the intersection configuration and number of
travel lanes have remained the same since the interchange was built in 1999.

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A review of the County’s CIPs between FY 2012 and FY 2027 does not list any CIP
projects that had, or will have, an effect on this intersection. As previously noted, no money
is budgeted in the next five years for the installation of a roundabout at the intersection of
Halfway Boulevard and Oak Valley Drive noted in the FY 2027 CIP, indicating that this
intersection improvement is a long-term priority at the moment, not an immediate priority.
Therefore, aside from the 2017 Venture Drive improvements affiliated with the Sheetz
store which have modestly impacted the area, it is unclear what roadway improvements the
Applicant is referring to which have dramatically affected the character of the
neighborhood.
2005

2023

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Since the vast majority of the roadway improvements cited as being catalysts to
neighborhood change appear to have been completed long before the 2012 Comprehensive
Rezoning, the Buckel test of showing a clear linkage between these pre-2012 improvements
with the neighborhood impacts that resulted after 2012 comes into play.
To that end, we have already looked at traffic counts in the vicinity of the proposed
rezoning site (see pages 6-7). Beyond state and local traffic counts, a traffic impact analysis
was also conducted in February 2017 as a part of the development review process for the
Sheetz gas station and convenience store near the site of this proposed rezoning. The study
concluded that traffic volume has remained largely flat at the Downsville Pike/Halfway
Blvd intersection in the time since the interchange was constructed in 1999. 11
Thus, aside from a notable increase in traffic on Venture Drive after the Sheetz
opened, no other state or local traffic counter in the vicinity shows a dramatic increase in
traffic since 2012 as a result of previous road improvements. Traffic has remained
essentially stable at the Downsville Pike/Halfway Boulevard intersection for the past
twenty years.
Thus, when we put all the previously established facts together including:
•
•
•
•

Stable traffic counts
No approved piecemeal rezonings in the vicinity since 2000
Limited new commercial or industrial development in the vicinity, and
that which has occurred conforms to long established land use planning
Slow population growth in the Halfway Election District

We are left with a picture of a stable neighborhood that has not changed dramatically since
the 2012 Comprehensive Rezoning.
D. Evidence for Mistake in the Current Zoning
In addition to the claim that the neighborhood has changed substantially since 2012,
the applicant also claims that the Board made a mistake in assigning the RS Zoning
Classification at that time. In order to demonstrate that a mistake was made by the
regulatory body in applying the existing zoning classification to the parcel, the applicant
must establish that an error occurred as a result of factors such as:
1. A failure to take into account projects or trends probable of fruition;
2. Decisions based on erroneous information;
3. Facts that later prove to be incorrect;
11

Traffic Impact Analysis (TIS-17-001) conducted February 13, 2017 by Street Traffic Studies, Ltd.

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4. Events that have occurred since the current zoning; or
5. Ignoring facts in evidence at the time of zoning application.
The applicant claims that factors such as following were not fully considered by the
Board in their 2012 decision. (Note, the text below is paraphrased while retaining all
central elements of the applicant’s argument in favor of a mistake):
1. “When the property was last comprehensively rezoned in 2012, it was based at
least in part on the presumption that the property … could be effectively utilized for
the single-family, two-family or limited commercial/institutional permitted in the
RS Zoning District.”
However, the property’s relatively small size, irregular shape and frontage on two
arterial roadways present difficult challenges to its development and utilization,
specifically gaining safe points of ingress/egress to Halfway Boulevard and/or
Downsville Pike ….”
This challenge likely would be insurmountable if the proposed use were, for
example, a single-family dwelling on each of the three parcels each of which would
be entitled to an individual private driveway onto either Halfway Boulevard or
Downsville Pike to gain access.
These facts, as well as the reasonably foreseeable trend of intensifying traffic and
commercial uses… were not taken into account by the County in 2012.” 12
A similar argument, framed slightly differently, is put forth earlier in the Applicant’s
Justification Statement:
1. Without the benefit of any internal or secondary roadways, the property will
need to be accessed directly from Halfway Boulevard and/or Downsville
Pike which, given the traffic volumes and speed of vehicular traffic on both
roadways, presents a clear incompatibility and potential safety concern;
and
2. Given the need for future road and/or intersection improvements at this
location, future residential use is impractical and not of a scale necessary
to provide those improvements as part of the property’s development. 13”

12
13

Applicant’s Justification Statement (page 17 of the application materials)
Applicant’s Justification Statement (page 15 of the application materials)

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i.

Site Specific Access Barriers to Residential and Commercial
Development

A central linchpin of the Applicant’s argument in favor of the Board making a
mistake in 2012 to not assign a commercial zoning classification to the subject properties
rests on their contention that a commercial development would be better able to address
site access challenges than a residential development would. The logic of this argument is
again, eminently debatable.
There is logic to portions of this argument, as certain types of development offer
much greater financial viability to making major infrastructural upgrades than others. In
simple terms, development often needs to be of a certain scale or profitability to possess
the amount of financial resources needed to make costly upgrades to roads, water and sewer
lines, stormwater management facilities, etc. A small-scale development often does not
generate the profitability necessary to make such costly upgrades worth a developer’s time
and money unless they have substantial financial reserves elsewhere to draw from. So, in
that sense, contrary to what many may assume, development can sometimes improve the
condition of public infrastructure within a given area. Particularly, if developers are
required to contribute to such upgrades as part of the project’s approval, as is often the case
in Maryland and Washington County.
However, while new development can indeed positively contribute to the
improvement of public infrastructure at a given location in many cases, there are clearly
sites where development of a certain scale or intensity can be inappropriate for the
conditions of the site and the neighborhood. Intensive development has myriad effects on
the surrounding area, including traffic generation, noise, lighting, additional burden on
water and sewer lines, and many more. There are clear cases where development
exacerbates these issues instead of solving them. Put simply, in some locations “more, is
not always better.”
The current conditions of both the site and the neighborhood point to significant
downsides that could result from the introduction of an intensive commercial development
to this location. Foremost among them is finding a way to safely provide access to the site
from Downsville Pike and/or Halfway Boulevard. The challenges to accessing this site
were introduced on pages 7 and 8 in comments provided by the Washington County
Division of Public Works. To recap, their comments noted the following:
•

“The existing unsignalized entrance to Marty Snook Park on Halfway Boulevard is
located approximately 500 feet from the adjacent intersection. A new commercial
access point would be expected to generate substantially more traffic than the
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current residential zoning, increasing the potential for operational and safety
concerns due to the close spacing of access points, particularly if left-turn
movements are permitted.
•

Marty Snook Park is public property. If the proposed development anticipates
sharing or connecting to the existing park entrance, this raises concerns regarding
the use of public park property to provide access for a private commercial
development and may be inconsistent with the intended public purpose of the park
property.”

•

Public Works is currently advancing the Marty Snook Park Multimodal Trail and
Parking Capital Improvement Project (CIP), which includes planned modifications
to the park access road, traffic circulation, pedestrian facilities, and bicycle
infrastructure. There are concerns regarding how any proposed commercial
entrance(s) would be designed and constructed and the potential impacts on these
planned improvements, including the ability of park users to safely access and
connect to the surrounding residential neighborhoods.” 14

The comments from Public Works focus on the potential conflicts and spillover effects
of providing access to a new commercial development that might impact the existing access
road into Marty Snook Park. That access road is only roughly 500’ from the Halfway
Boulevard/Downsville Pike intersection. A separate access road onto Halfway Boulevard
from a new commercial development could not meet the minimum 500’ distance between
all new access points on minor arterial roads required by the Highway Standards set forth
in the Transportation Element of the County’s 2040 Comprehensive Plan. 15 Therefore, it’s
very possible that a new business would want to connect to the Park road to access the site.
Thus, the significant level of concern expressed by Public Works.
If the commercial development instead looked for an entrance onto Downsville Pike,
they face a similar dilemma because of both the location of the Park and Ride lot, and the
Downsville Pike median. From the northern exit road of the Park and Ride lot to the
Downsville Pike/Halfway Boulevard intersection is roughly another 500’ linear distance.
A new access between those points from the rezoning site would again violate the required
access spacing of the County’s Highway Standards.
Secondly, there is the barrier of the median on Downsville Pike running all the way
from the I-70 interchange to the Downsville Pike/Halfway Boulevard intersection. This
barrier prevents left turn movements into the site as it would be a safety hazard to turn into
14
15

Washington County Division of Public Works Comment Letter dated July 17, 2026.
Washington County 2040 Comprehensive Plan. Transportation Element. P.7-19.

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the property across three lanes of traffic so close to a busy intersection. So, an entrance
from the Downsville Pike side of the properties seems unattractive from a site planning
standpoint as well.
How exactly a commercial development would solve the circulation dilemma is a good
question, given the fact that the three parcels together are only a little over 2 acres in size.
That modest acreage doesn’t leave a lot of room for the creation of an internal network of
roads as part of a project that would solve the issue in some way. Particularly, given all
the other site planning requirements commercial developments have to meet besides road
access, such as providing stormwater management, accommodating utilities, etc.
A residential development at this location would undoubtedly face similar challenges
finding a safe access point onto Downsville Pike or Halfway Boulevard. When houses
stood on these lots, however, they did have driveways providing access onto these
roadways, making it at least theoretically possible they would be allowed an access onto
the County or State roadways.
Even if the access issue was solved for the potential commercial development, there is
a vast difference in the amount of traffic that would be generated from that type of land
use, versus a single or two-family homes on these lots. It would not be a small number of
individual property owners navigating these challenges as they carried out their daily
routines. It would be potentially hundreds or thousands of vehicles per day spilling out
onto these two busy roadways throughout the day, right at the intersection where traffic is
busiest in the neighborhood. So, while the commercial development might offer the
economic advantage of being able to pay for necessary road improvements that would be
generated by its impacts, it is hard to see how this new type of land use would make the
intersection safer, produce fewer impacts to the neighborhood, and not conflict with the
function of existing anchor land uses in the immediate vicinity such as the County Park or
the Park and Ride lot.
ii.

Factors Affecting Continued Residential Usage of the Properties

The continued viability of a residential usage at the site is another point repeatedly
brought up in the Applicant’s Justification Statement as part of their contention that the
Board made a mistake in assigning the RS zoning classification in 2012. They contend
that:
1. “The property is located immediately adjacent to the intersection of
Halfway Boulevard and Downsville Pike, less than 1,000’ from the travel
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lanes of Interstate 70 making single-family and two-family residential
dwellings completely inappropriate;
Before delving into other factors influencing the viability of residential usage of these
properties, it is important to be initially reminded that the subject parcels have a long
history of residential usage. Residential use on parcel 408 goes back more than 100 years,
for example. Residential usage of these properties continued for many years after the I-70
interchange was constructed, only ceasing completely within the last several years after the
properties were purchased by the developer.
At the time of the 2012 Comprehensive Rezoning, all residences at the subject site were
still occupied. So, absent a request by one of the property owners to change the zoning,
there would have been a disincentive by the Board to change to a commercial zoning class.
In the years since 2012, the tenants have either passed away and/or sold the property to
developers and been left vacant of new owners or tenants. Maintenance of these properties
had not been kept up for many years, and the result was their continual deterioration.
Service requests for County inspectors responding to junk and weed complaints on all three
properties are documented in the County’s permitting system.
Accordingly, while the Applicant may contend that this deterioration was due to lack
of buyer interest as a result of spillover effects from traffic on the adjacent roads, staff
would contend that this is a clear case of demolition by neglect by multiple owners of these
properties. By not keeping up with the maintenance of the existing structures, it removed
almost any likelihood that the houses would be re-occupied by new owners or tenants. In
the end, the inevitable result of this neglect was the demolition of all three of the houses
which stood on these parcels, including a property on the Maryland Inventory of Historic
Properties (the Anita Rice home on parcel 408 in 2018).
Aside from the neglect of these properties leading to inevitable demolition of the
formerly existing homes, there is no evidence offered by the Applicant in the material
submitted that they have actively pursued continued use of the properties for residential
purposes under the current RS zoning. Indeed, the current rezoning petition marks the
third effort by this same developer to rezone the property from RS to HI since 2017
(see County rezoning files RZ-17-003 & RZ-19-003). With that much time, money and
effort expended into obtaining a commercial zoning classification for the property, it is
hard to imagine that there has been a parallel effort of comparable magnitude to market
these properties for residential usage.
Much of the rhetoric in the Applicant’s petition turns the request into a zero-sum
proposition between either residential or commercial being pursued at the site. In reality,
given all the challenges cited throughout this report that lay out what it would take to
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successfully develop either residential or commercial at the site, the most reasonable use
for the property may be neither. Under different circumstances, the area could be utilized
as required forest mitigation for development projects the County undertakes in Marty
Snook Park which would retain forest cover onsite in accordance with the County’s Forest
Conservation Ordinance. Another potential use could be the expansion of the Park and
Ride lot. Neither of these uses would require changing the zoning. Obviously, under the
current ownership, these alternative uses are unlikely to be pursued. They are offered
merely to illustrate that residential and commercial are not the only types of land uses
which are suitable for this location, given the notable challenges to its development. There
are times when, given site specific constraints, the “highest and best use” of a property is
not always the one which produces the largest economic return.
E. Relationship to 2040 Washington County Comprehensive Plan
In 2025 the Washington County Comprehensive Plan was updated, including the
Land Use Plan. The Land Use Plan takes all of the policies, strategies and
recommendations articulated in the other chapters of the Plan to form a blueprint of sorts
for how the community should develop in the future.
To develop this guide for future land uses decisions, information such as population
projections, growth trends, transportation and infrastructure data, and environmental
factors was considered. The input of property owners, local officials, County staff and the
general public was also solicited and considered in the assignment of policy areas to
properties on the Land Use Plan.
In considering all of this information, County staff assigned these properties a
Medium Density Residential land use policy classification. Many of the factors previously
cited throughout this report factored into the decision made by staff to assign this
classification. These factors include site access challenges, the close proximity of the
property with Marty Snook Park and the Park and Ride lot and the predominance of
residential uses on the west side of Downsville Pike above the I-70 interchange, among
others. Accordingly, the requested HI zoning classification is not consistent with the
recently adopted Land Use Plan. The subject parcels are shown in context with other land
use policy classifications in the immediate area in Map 2 below.

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Map 2: 2040 Comprehensive Plan Land Use Map

MDR
HDR

Open
Space

HI

Industrial

F. Other Staff Comments
Beyond the access and circulation concerns expressed by the Washington County
Division of Public Works, they also brought up broader compatibility issues that further
call into question how logical and appropriate a commercial land use would be at this
location. Their additional comments are below:
1. “The proposed Highway Interchange (HI) zoning permits a broad range of
commercial uses, including businesses that may operate during the evening and
nighttime. In contrast, Marty Snook Park is open only from dawn to dusk, and
restricting pedestrian access into the park after hours is difficult. The County
currently experiences recurring issues with after-hours vandalism, including
graffiti, arson, and property damage.
Given the wide variety of uses permitted within the HI zoning district, there is
significant uncertainty regarding the type of commercial development that may
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ultimately occur and its compatibility with the adjacent public park. Public Works
is concerned that certain commercial uses or extended hours of operation could
increase nighttime activity, attract loitering, or otherwise contribute to undesirable
behavior that could spill over into the park after it has closed, creating additional
public safety, security, and maintenance concerns.
2. The west side of Downsville Pike along Halfway Boulevard is characterized by
single-family residential development and Marty Snook Park. The subject property
is heavily wooded and is consistent with the character of the surrounding area,
providing a natural buffer between the residential neighborhood and the existing
commercial development located on the east side of the intersection.
Development under the proposed Highway Interchange (HI) zoning could
substantially alter this transition area. Depending on the eventual commercial use,
development may require significant tree clearing, introduce larger building
footprints and impervious surfaces, increase noise and nighttime lighting, and
result in more intensive activity immediately adjacent to Marty Snook Park. In
addition, the property adjoins a tributary located within the park, raising concerns
about the potential for increased stormwater runoff, litter and debris, and other
environmental impacts associated with more intensive commercial development of
which the impacts extend beyond the property boundaries. Such impacts could also
result in increased maintenance responsibilities for the Washington County
Department of Public Works.” 16
III.

Recommendation:

The applicant claims that a mistake occurred in the designation of the existing RS
zoning classification in 2012 and that there has been substantial change in the character of
the neighborhood since the time of the last comprehensive zoning, thereby warranting their
petition to rezone the property from RS to HI.
The burden of the applicant in a “Change” case is to illustrate three points:
1. Defining the boundaries of the neighborhood,
2. Demonstrating that substantial changes have occurred since the last
Comprehensive Zoning Plan, and
3. Showing that those changes resulted in the altered character of the
neighborhood.

16

Washington County Division of Public Works Comment Letter dated July17, 2026.

27

Staff Report and Analysis
RZ-26-004 WASHCO Arnett Farms LLC
Page 28
The burden of the applicant in a “Mistake” case is to provide evidence that the Board:
1)
2.
3.
4.
5.

Failed to take into account projects or trends probable of fruition,
Made decisions based on erroneous information,
Used facts that later prove to be incorrect,
Couldn’t have foreseen events that have occurred since the current zoning,
Ignored facts in evidence at the time of zoning application.

The preceding analysis has led staff to conclude that the applicant has not met the
burdens in proving that a substantial change has occurred in the neighborhood since the
2012 UGA Rezoning. Limited commercial development has occurred in the immediate
vicinity of the subject properties. The commercial development which has occurred
conforms with long-established land use plans for the area. The lack of approved piecemeal
rezonings in the immediate vicinity demanding new zoning classifications testify to this
fact. To this point, no commercial development has taken place in the residential
neighborhoods which lie immediately west of Downsville Pike and north of the I-70
interchange.
The traffic improvements cited by the applicant largely happened before 2012, and
there has been no consistent increase in traffic volume according to traffic counts
performed by the State, County and outside consulting agencies on multiple roads in the
vicinity over the past twenty years. The only notable traffic improvement in the area since
2012 is the signal at Venture Drive created in tandem with the opening of the Sheetz in
2017. Aside from increased traffic on Venture Drive, evidence of widespread impacts
elsewhere in the neighborhood from the Sheetz are not supported by available data. The
population in the Halfway election district has also grown more slowly than the County as
a whole.
Regarding the charge of mistake, the evidence offered by the Applicant which
contends that a commercial development is necessary to make improvements to the site
which would improve access and circulation onto Downsville Pike or Halfway Boulevard
for safety purposes is unconvincing. Creating an intensive commercial development at a
location which has limited access due to the close proximity of Marty Snook Park and a
Park and Ride lot on each side is likely to exacerbate traffic and safety issues on Downsville
Pike and Halfway Boulevard rather than solve them.
The request for an HI zoning classification is not consistent with the County’s
recently adopted Comprehensive Plan. The Land Use Plan within this document assigned
these properties a Medium Density Residential land use policy classification. The close
proximity of these properties to the neighboring Park and solidly residential areas west of
28

Staff Report and Analysis
RZ-26-004 WASHCO Arnett Farms LLC
Page 29
Downsville Pike and above I-70 were key among many important factors considered by
staff when assigning this land use classification, which was adopted by the BOCC in 2025.
Consequently, staff’s analysis has concluded that convincing proof has not been
offered by the applicant demonstrating either a mistake in the current zoning, or a
substantial change in the character of the neighborhood since the 2012 UGA Rezoning in
their petition to rezone the property from RS to HI. Overall, the facts outlined in this report
have not led to a conclusion that an intensive commercial development would be logical
and appropriate for the proposed location.
Finally, please do be reminded that the HI Zoning District permits a very wide range
of land uses, by right. Any of the principal permitted uses in the BL, BG, PB and ORT
Zoning Districts would, at least theoretically, become legal to pursue under the new zoning
at the site. Not all of these uses may be compatible with the surrounding neighborhood.
Respectfully Submitted,

Travis Allen
Senior Planner

29

Minutes approved on 11-2-26 but unsigned.

WASHINGTON COUNTY PLANNING COMMISSION
REZONING PUBLIC INPUT AND REGULAR MEETING
October 5, 2026

The Washington County Planning Commission held a rezoning public input meeting and its regular
monthly meeting on Monday, October 5, 2026 at 6:00 p.m. at the Washington County Administrative
Complex, 100 W. Washington Street, Room 2000, Hagerstown, MD.
CALL TO ORDER AND ROLL CALL
The Chairman called the meeting to order at 6:00 p.m.
Planning Commission members present were: Jeff Semler, Chairman, Jay Miller, Vice-Chairman, Laura
Lane-Unsworth, BJ Goetz, Terrie Shank, Doug Wright, Jr. and Ex-officio County Commissioner Randy
Wagner. Staff members present were: Washington County Department of Planning & Zoning: Alyssa
Sabetto, Director; Jennifer Kinzer, Deputy Director; Travis Allen, Senior Planner; Kyla Shingleton,
Comprehensive Planner; Scott Stotelmyer and Misty Wagner-Grillo, Planners; and Debra Eckard, Office
Manager.
REZONING PUBLIC INPUT MEETING
Ann Aldrich and James Osen [RZ-26-006]
Staff Presentation
Ms. Shingleton presented a rezoning map amendment application to apply the Historic Preservation (HP)
overlay on 2.09-acres of property located at 13302 Unger Road. The property is zoned A(R) – Agricultural
Rural. The property contains a stone dwelling (dated 1803), a barn, a root cellar, a stone wall and an old
road that runs through the property. The HP overlay zone indicates the presence of a historical structure,
site or district which has been or will be judged to be of significance to the heritage of Washington County.
The overlay zone is also a mechanism to monitor and regulate building activities in the HP district. The HP
overlay zone imposes additional guidelines during the construction or modification of new or existing
structures on the property; it will not limit or modify the permitted uses of the underlying A(R) zone.
Criteria for the establishment of the HP overlay zone are listed in Section 20.5 of the County’s adopted
Zoning Ordinance. Ms. Shingleton reviewed the criteria needed and the documentation provided by the
applicants to support this request.
One written comment from a neighbor as well as written comments from the Historic District Commission
were received prior to the public meeting in support of the request.
Applicant’s Presentation
Ms. Aldrich and Mr. Osen were present at the meeting and explained they are seeking the HP overlay in
order to protect and preserve the historic integrity of the property for the future.
Motion and Vote: Mr. Miller made a motion to recommend, to the Board of County Commissioners,
approval of the application of the HP overlay to property at 13302 Unger Road. The motion was seconded
by Ms. Shank and unanimously approved with Commissioner Wagner abstaining from the vote.
The public input meeting was closed at 6:06 p.m.
OLD BUSINESS
Downsville Pike Land, LLC Recommendation [RZ-26-004]
Mr. Allen reminded members that a public input meeting was held on August 31, 2026 for a proposed
map amendment on property located at the northwest corner of the Halfway Boulevard and Downsville
Pike intersection. The applicant is requesting a zoning change for approximately 2-acres of land from RS
(Residential Suburban) to HI (Highway Interchange). The applicant is claiming both a change in the
character of the neighborhood as well as a mistake in the original zoning of the property. Mr. Allen noted
that site access, traffic flow and volume, and compatibility with adjacent land uses were among the
principal concerns discussed during the meeting. Public comments received during the meeting were in
opposition of the proposed change, with the exception of one. Fifteen written comments in opposition to
the proposal have been received to date, most of which are related to traffic and safety concerns at or
near the intersection that may be exacerbated by a commercial land use at this location.
Discussion and Comment: There was a brief discussion regarding ingress and egress for both residential
or commercial development of the property. These issues would need to be resolved through discussions

Minutes approved on 11-2-26 but unsigned.

with the State Highway Administration and Engineering Department during the development review
process.
Motion and Vote: Mr. Miller made a motion to recommend, to the Board of County Commissioners, denial
of the request because the applicant did not prove there was a mistake in the original zoning of the
property or a change in the character of the neighborhood. The motion was seconded by Ms. LaneUnsworth. The motion passed with Mr. Miller, Ms. Lane-Unsworth, Ms. Shank and Mr. Wright voting Yes,
Mr. Goetz voting No, and Mr. Semler and Commissioner Wagner abstaining from the vote.
NEW BUSINESS
MINUTES
Motion and Vote: Mr. Goetz made a motion to approve the minutes of the August 31, 2026 Planning
Commission meeting as presented. The motion was seconded by Ms. Shank and unanimously approved,
with Mr. Semler abstaining from the vote.
ORDINANCE MODIFICATION
Sharpsburg Pike Holding [OM-26-004]
Ms. Wagner-Grillo presented an ordinance modification request to allow Lot 2’s panhandle width to be
reduced from 21-feet to 11-feet to erect a freestanding sign on Lot 6. The lot is located at 10306
Sharpsburg Pike. The property is improved with existing retail uses and is currently zoned HI (Highway
Interchange). The developer of Lot 6 would like to erect a sign for its business; however, the Zoning
Ordinance requires the lot to have a minimum road frontage of 40-feet. The developer needs to acquire
road frontage from Lot 2’s panhandle, which is not being used for access; Lots 2 and 6 are served by Vida
Drive. The Planning Commission approved Lot 2 (a lot without usable road frontage) in 2018. In February
2026, the Commission reviewed a request to reduce the panhandle width on Lot 2 from 25-feet to 21-feet
and to adjust property lines for Lot 4 to erect the proposed sign on Lot 6. Further reduction in the
panhandle width is now required due to existing utilities in the area.
Motion and Vote: Mr. Goetz made a motion to approve the ordinance modification as presented. The
motion was seconded by Mr. Miller and unanimously approved.
PRELIMINARY CONSULTATION
13237 Greencastle Pike [PC-26-002]
Mr. Stotelmyer summarized a preliminary consultation that was held on August 4th for a proposed three
warehouse development project located at 13237 Greencastle Pike. The property is currently zoned PI
(Planned Industrial). Water service would be provided by the City of Hagerstown upon finalization of preannexation agreements; sewer service would be provided by Washington County. A site plan would be
required and must meet the requirements of all County ordinances and regulations.
Discussion and Comments: Mr. Miller asked if the warehouses would be primarily for manufacturing or
warehousing. A representative from Langdon Engineering was present on behalf of the applicant and
stated that he believes the developer is considering manufacturing uses. Mr. Goetz encourages the
developer to consider reforestation on-site due to the size of the parcel; he would not be in favor of a
payment-in-lieu of planting. He also encourages the developer to consider the addition of solar panels on
the rooftops. Mr. Semler expressed his concern regarding egress from the site onto Broadfording Road.
He believes major road improvements will be required.
OTHER BUSINESS
FY2026 Forest Conservation Annual Report
Mr. Allen gave a brief overview of information provided to DNR each year. He noted that the number of
projects and the number of exemptions from 2025 and 2026 were very similar (exactly 110 projects
reviewed in each year). During FY2026, the County experienced a greater amount of forest retention
thereby creating a greater amount of forest protection. The County experienced a lesser amount of money
collected in forest bonds; however, more funds were collected using the payment-in-lieu mitigation
method. During the past two fiscal years, no PIL money was expended to purchase new forest easements.
There was a brief discussion regarding what the PIL funds can be expended on, the role of the Soil
Conservation District in obtaining easements and developing alternative methods of expending the funds.
It was noted that the Soil Conservation District actively markets the easement program and is currently
working with four property owners to obtain easements. It was suggested that the County revisit the

Minutes approved on 11-2-26 but unsigned.

MOU with the Soil Conservation District in the near future to determine if this is still the best course of
action for the County in administering these funds.
Update of Projects Initialized
Ms. Kinzer provided a written report for land development plan review projects initialized during the
months of August including 5 site plans.
Director’s Report
Ms. Sabetto reminded members of the upcoming workshop on October 8th. Several speakers will be
present at this workshop as well as the November 13th workshop. Members from the Board of Zoning
Appeals will be present at the November workshop.
ADJOURNMENT
Mr. Miller made a motion to adjourn the meeting at 7:20 p.m. The motion was seconded by Ms. Shank
and so ordered by the Chairman.
UPCOMING MEETINGS
1. October 8, 2026, 2:00 p.m. – Washington County Planning Commission workshop meeting
2. November 2, 2026, 6:00 p.m. - Washington County Planning Commission regular meeting
Respectfully submitted,
_______________________________________
Jeff Semler, Chairman

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item
SUBJECT:

Presentation of the June 30, 2026 Audited Financial Statements

PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Chris Lehman, Partner in SB&Company, and Kelcee Mace, Chief
Financial Officer
RECOMMENDED MOTION: The presentation is for informational purposes.
REPORT-IN-BRIEF: The external independent auditors will review the scope of services, the
audit process, and required communications. They will also report the results of the audit. The
CFO will then review the year end fiscal results of the General Fund.
DISCUSSION: General discussion by external auditor and Chief Financial Officer on various
funds of Washington County.
FISCAL IMPACT: The audit report updates the fiscal condition of the County as of the fiscal
year ending June 30, 2026.
CONCURRENCES: N/A
ALTERNATIVES:

N/A

ATTACHMENTS: Financial statements were distributed as a separate bound document prior
to the presentation; Auditors PowerPoint presentation; General Fund PowerPoint presentation.
AUDIO/VISUAL NEEDS: The auditors have a slide presentation.

Washington County,
Maryland
Presentation to the Board of
County Commissioners
November 17, 2026

SBC Leadership Team
Chris Lehman, Audit Partner

2

Scope of
Services
Executive Summary
 Audit of the June 30, 2026 financial
statements
 Performance of the Uniform Guidance Single
Audit
 Preparation of Form 990’s for the Golf Course
and Agriculture Center
 Audit of the County’s Agriculture Land
Transfer Tax Revenues and Expenditures

3

Scope of
Services
Executive Summary (cont.)
 Agreed upon procedures report for the
landfill report
 Schedule of Fire and Rescue Expenditures
 Audit of 9 - 1- 1 trust fund
 Detention Center agreed upon procedures
 Passenger Facility Charge Audit
 Review of Uniform Financial Report
 Preparation of Data Collection Form

4

Summary
of the
Results

Issued an Unmodified Opinion
No Fraud Discovered or Made Aware Of
Audit Journal Entries - No Audit Journal Entries Noted
No Material Weaknesses Identified
Full Cooperation Received
No Single Audit Findings to Date

5

FORCAM Audit Approach
Focus On Risk, C ontrols, and A ccount Misstatement
Audit Goals

Understand the Business & Risk

 Detect Financial Statement Misstatement Risk
 Detect Error:
 Accounting Principles
 Estimate
 Information Processing

Assess and Test
Design/Operations
of Controls

 Account Balances
 Footnote Disclosures
 Fraud
 Business Failure

Financial Close
Evaluation & Financial
Misstatement Analysis

 Risk Mitigation:
1. Understand
2. Evaluate

Substantive
Testing

3. Verify Facts
 Business Improvement Opportunities
 Client Expectations

GAAS
Compliance &
Reporting

6

Assessment of Internal Controls
Assessment of Control Environment
 Control Environment
 Risk Assessment Process
 Control Activities
 Information and Communication
 Monitoring

Assessment of Key Processes
 Treasury
 Estimation
 Financial Reporting
 Expenditures
 Payroll
 Revenue
 Fixed Assets

7

Required Communications
1. Auditor’s Responsibilities Under Generally Accepted
Auditing Standards (GAAS)

3. Auditor’s Judgments About the Quality of
Accounting Principles

The financial statements are the responsibility of
management. Our audit was designed in accordance
with auditing standards generally accepted in the
United States of America and Government Auditing
Standards, and provide for reasonable, rather than
absolute, assurance that the financial statements are
free of material misstatement.

We discuss our judgments about the quality, not just
the acceptability, of accounting principles selected
by management, the consistency of their application,
and the clarity and completeness of the financial
statements, which include related disclosures.

2. Significant Accounting Policies
Management has the responsibility for selection and
use
of
appropriate
accounting
policies.
In
accordance with the terms of our engagement letter,
we
will
advise
management
about
the
appropriateness of accounting policies and their
application.
 The significant accounting policies used by

management are described in the notes to the
financial statements and all were appropriate.

 We have reviewed the significant accounting

policies adopted and have determined that those
policies are acceptable accounting policies.

4. Audit Adjustments
We are required to inform the oversight body about
adjustments arising from the audit (whether recorded
or not) that could in our judgment, either individually
or in the aggregate, have a significant effect on the
entity’s financial reporting process. We also are
required to inform the county’s oversight body about
unadjusted audit differences that were determined by
management to be, individually and in the
aggregate, immaterial.
 There were no adjustments identified during the

audit process.

8

Required Communications
5. Fraud and Illegal Acts
We are required to report to the county’s oversight body
any fraud and illegal acts involving senior management
and fraud and illegal acts (whether caused by senior
management or other employees) that cause a material
misstatement of the financial statements.
 Our procedures identified no instance of fraud or illegal

acts.

6. Material Weaknesses in Internal Controls
We are required to communicate all significant
deficiencies in the county’s systems of internal controls,
whether or not they are also material weaknesses.
 There were no material weaknesses noted during the

audit.

7. Other Information in Documents Containing Audited Financial
Statements
 None.

8. Disagreements with Management on Financial
Accounting and Reporting Matters
 None.

10. Major Issues Discussed with Management Prior to
Acceptance
 None.
11. Management Representations
 We have received written representations from

management as part of the completion of the
audit.

12. Consultation with Other Accountants
 We are not aware of any consultation with other

CPA firms.

13. Non-attest Services
We are required to report all non-attest services we
have performed during the year.

 Non-attest services we performed were assistance

with preparation of financial statements and
completion of the Federal Form 990s. Management
has designated an individual who possesses
suitable skill, knowledge, and/or experience to
oversee this service, and has taken responsibility
for the service performed.

9. Serious Difficulties Encountered in Performing the Audit
 None.

9

Required Communications
14. Independence

17. Our Responsibility Related to Fraud

As part of our client acceptance process, we go
through a process to ensure we are independent of
the county.

We must:

 We are independent of the county.
15. Subsequent Events
We are required to evaluate all subsequent events
through our opinion date that may require an
adjustment or additional disclosure to the financial
statements.

 We are not aware of any subsequent events that

would require an adjustment or additional
disclosure to these financial statements.

16. Information Technology Responsibility
We obtained an understanding of the design and
operations of internal controls, including relevant
information technology (IT) internal controls on which
we may place reliance.

Our procedures did not address all technologyrelated risks and were not designed to express an
opinion on the effectiveness of technology-related
internal controls. Accordingly, our work may not
identify all material weaknesses in internal controls or
all vulnerabilities related to information technology,
including those that could result in a data/cyber
breach.

• Plan and perform the audit to obtain reasonable
assurance that there is no material misstatement
caused by error or fraud;
• Comply with AU-C Section 240: Consideration of
Fraud in a Financial Statement Audit;
• Approach all audits with an understanding that
fraud could occur in any entity, at any time, by
anyone; and
• Perform mandatory procedures required by GAAS
and our firm policies.

 Examples of Procedures Performed:
 Discuss thoughts and ideas on where the







financial statements might be susceptible to
material misstatement due to fraud;
Understand pressures on the financial
statement results;
Understand the tone and culture of the
organization;
Look for unusual or unexpected
transactions, relationships, or procedures;
Evaluate key processes and controls;
Consider information gathered throughout
the audit; and
Apply professional skepticism.

10

The Fraud
Triangle

OPPORTUNITY
 Generally provided through weaknesses in
internal controls
 Tone at the top is important

RATIONALIZATION
 Individuals develop a
justification for their
fraudulent activities
 Increased rationalization
due to minimal salary
increases and less personnel

PRESSURE
 Pressure can be imposed due
to economic troubles, personal
vices, and unrealistic deadlines
and performance goals
 There are increased pressures
due to the economy and
minimal salary growth

11

Client Service Team
Contact Information

Christopher Lehman
Engagement Partner

Office: 410- 584 - 2201
Mobile: 301- 785- 7408
[email protected]

Danae Henry - Lievers
Executive Assistant to Christopher Lehman

Office: 410- 584 - 0060
[email protected]

12

Thank you.
410- 584 - 0060
[email protected]
www.sbandcompany.com
10200 Grand Central Avenue, Suite 250, Baltimore, MD 21117

Budget & Finance

FY2026 General Fund Review

General Fund Budget

Original Budget

*Adjustments

Final Budget

$323,115,430

$25,097,061

$348,212,491

*$23.8M related to adjusted tax revenue projections;
$0.2M related to EMS billing revenue from transitions;
$1.0M related to 540 Western MD Parkway tenants
Budget and Finance
Year End Review

2

FY2026 General Fund
Revenues

Expenditures

Net (Reserves)

$351,344,881

$342,431,622

$8,913,259

Budget and Finance
Year End Review

3

General Fund Cash Reserve

FY25

FY26

$82.3M or
25.00%

$91.0M or
25.91%
Budget and Finance
Year End Review

4

FY2026 Revenue Highlights
Significant Revenues over/(under) final budget
(in millions)

Real Property Tax

($0.8)

Personal Property Tax

3.0

Income Tax

(2.5)

Recordation Tax

2.0

Interest

(0.7)

EMS Fund Reimbursement

1.6

Other

0.5

Total

$3.1
Budget and Finance
Year End Review

5

FY2026 Revenue Highlights
Revenues vs Prior Year
(in millions)
FY26

FY25

$ Change

% Change

$149.8

$139.3

$10.5

7.5%

Personal Property Tax

20.2

17.9

2.3

12.8%

Income Tax

146.6

133.4

13.2

9.9%

Recordation Tax

10.6

11.0

(0.4)

(3.6%)

Interest

4.0

4.3

(0.3)

(7.0%)

Charges for Services

7.4

7.2

0.2

2.8%

Grants and Shared

7.9

4.8

3.1

64.6%

Other

4.8

11.2

(6.4)

(57.1%)

Total

$351.3

$329.1

$22.2

6.7%

Real Property Tax

Budget and Finance
Year End Review

6

FY2026 Expenditure Highlights

Significant Expenditures (over)/under final budget
Benefits

($4.7)M

Departmental operations

(1.1)M

Total

($5.8)M

Budget and Finance
Year End Review

7

FY2026 Expenditure Highlights
Expenditures vs Prior Year
(in millions)
FY26

FY25

$ Change

% Change

Wages

$64.1

$57.4

$6.7

11.7%

Pension

19.9

20.3

(0.4)

(2.0%)

Health

8.7

12.6

(3.9)

(31.0%)

Other Benefits

6.0

6.5

(0.5)

(7.7%)

186.7

170.1

16.6

9.8%

Controllable Assets

0.7

1.8

(1.1)

(61.1%)

Transfers to Other Funds

39.9

29.5

10.4

35.3%

Debt Service

16.4

22.4

(6.0)

(26.8%)

$342.4

$320.6

21.8

6.8%

Departmental Operations

Total

Budget and Finance
Year End Review

8

FY2026 Pension Funding
100%

$35

80%

$25

70%
60%

$20

Millions

Funding status of
the pension fund
has improved from
80.77% in 2025 to
90.47% in 2026.

90%

$30

50%
$15

40%
30%

$10

20%

$5
$0

10%
2016

2017

2018

2019

2020

2021

2022

County Employer Contributions

2023

2024

2025

2026

0%

Funding %

Budget and Finance
Year End Review

9

Upcoming Expenditures
Upcoming Expenditures
Strengthening support for emergency services and law
enforcement to improve public safety for the community
Infrastructure maintenance
FAMLI Benefits
Budget and Finance
Year End Review

10

Requests/Feedback

• Commissioner Requests
• Feedback

Budget and Finance
Year End Review

11

Thank you
Kelcee Mace
Chief Financial Officer
Washington County, MD
(240) 313-2305

Connect with us

www.washco-md.net

Board of County Commissioners of Washington County, Maryland

Agenda Report Form
Open Session Item
SUBJECT: Sole Source Procurement - (PUR-1842) One (1) Outpost License Plate Reader, Two (2) Fleet
Camera Systems, and Annual Support for Licensing and Software
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Brandi Kentner, CPPO, Director of Procurement, and Major Joel Footen,
Patrol Division Commander, Washington County Sheriff’s Office
RECOMMENDATION: Move to approve a Sole Source Procurement for One (1) Outpost License Plate
Reader, Two (2) Fleet Camera Systems, and Annual Support for Licensing and Software for five (5) years
for the Patrol Division at the Sheriff’s Office; if approved, will be purchased from Axon Enterprise, Inc.
of Scottsdale, AZ, totaling $98,040. The first year of annual support will tentatively begin September 15,
2026, through September 14, 2027. Each renewal will be contingent on the approval of that year's budget.
REPORT-IN-BRIEF: Outpost is a portable license plate reader that can be mounted in places such as a
speed trailer or existing poles and is used in conjunction with criminal investigations and proactive
enforcement of serious violations (stolen vehicles, wanted individuals, etc.). Fleet is a car-mounted camera
system that remains inside a patrol vehicle for mobile use, such as scanning areas for suspect vehicles,
etc. For these three items of hardware, the necessary licensing and software will be bundled into one annual
cost. This additional equipment is compatible with other Axon equipment already in place, such as bodyworn cameras, evidence storage, and tasers.
The Sheriff’s Office wishes to apply Sections 1-106.2(a)(1) & (2) of the Code of Local Public Laws of
Washington County, Maryland, to the procurement requested. These sections state that a sole source
procurement is authorized and permissible when: (1) Only one source exists that meets the County’s
requirements and (2) the compatibility of equipment, accessories, or replacement parts is the paramount
consideration.
This request requires the approval of four of the five Commissioners in order to proceed with a sole source
procurement. If approved, the following remaining steps of the process will occur as outlined by the law:
1) Not more than ten (10) days after the execution and approval of a contract under this section, the
procurement agency shall publish notice of the award in a newspaper of general circulation in the County
and 2) An appropriate record of the sole source procurement shall be maintained as required.
FISCAL IMPACT: Funding is available in the FY27 operating software account 515180-10-11310 for
this purchase.
CONCURRENCES: Sheriff Albert
ALTERNATIVES: N/A
ATTACHMENTS: Axon’s Quote dated 7/29/26

Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International: +1.800.978.2737

Q-868733-46232MB
Issued: 07/29/2026
Quote Expiration: 09/15/2026
Estimated Contract Start Date: 09/15/2026
Account Number: 114503
Payment Terms: N30
Mode of Delivery: AUTO-GND
Credit/Debit Amount: $0.00

SHIP TO

BILL TO

Washington County Sheriff's Office - MD
500 WESTERN MARYLAND PKWY
HAGERSTOWN,
MD
21740-5125
USA

Washington County Sheriff's Office - MD
500 WESTERN MARYLAND PKWY
HAGERSTOWN
MD
21740-5125
USA
Email:

Quote Summary

SALES REPRESENTATIVE

PRIMARY CONTACT

Michael Bayer
Phone: 215-880-7407
Email: [email protected]
Fax:

Joel Footen
Phone: 2403132861
Email: [email protected]
Fax:

Discount Summary

Program Length

60 Months

Average Savings Per Year

TOTAL COST
ESTIMATED TOTAL W/ TAX

$49,020.00
$49,020.00

TOTAL SAVINGS

Page 1

$2,717.92
$13,589.61

Q-868733-46232MB

Payment Summary
Date

Subtotal

Tax

Total

Aug 2026
Aug 2027
Aug 2028
Aug 2029
Aug 2030

$9,804.00
$9,804.00
$9,804.00
$9,804.00
$9,804.00

$0.00
$0.00
$0.00
$0.00
$0.00

$9,804.00
$9,804.00
$9,804.00
$9,804.00
$9,804.00

Total

$49,020.00

$0.00

$49,020.00

Page 2

Q-868733-46232MB

Quote Unbundled Price:
Quote List Price:
Quote Subtotal:

$62,609.40
$49,020.00
$49,020.00

Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item

Description

Qty

Term

Unbundled

List Price

Net Price

Subtotal

Tax

Total

Outpost TAP Plan
Fleet 3 Advanced

1
2

60
60

$366.09
$313.70

$249.20
$258.90

$249.20
$258.90

$14,952.00
$31,068.00

$0.00
$0.00

$14,952.00
$31,068.00

Axon Fleet 3 - Services - ALPR API Integration

1

1

$3,000.00

$3,000.00

$3,000.00
$49,020.00

$0.00
$0.00

$3,000.00
$49,020.00

Program
B00076
Fleet3A

A la Carte Services
100159
Total

Delivery Schedule
Hardware
Bundle

Item

Description

Fleet 3 Advanced
Fleet 3 Advanced
Fleet 3 Advanced
Fleet 3 Advanced
Fleet 3 Advanced
Outpost TAP Plan
Outpost TAP Plan
Outpost TAP Plan
Outpost TAP Plan
Outpost TAP Plan
Outpost TAP Plan
Fleet 3 Advanced
Outpost TAP Plan
Outpost TAP Plan

100469
101924
103346
70112
72036
102032
102488
102538
102552
102737
103151
72040
102144
102810

Axon Fleet - SIM Insertion - ATT Firstnet
Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Axon Signal Vehicle
Axon Fleet 3 - Standard 2 Camera Kit
Axon Outpost - Camera
Axon Outpost - Solar Panel - 100W
Axon Outpost - Top Mount End Cap - Standard
Axon Outpost - Pole - Standard
Axon Outpost - Standard Solar Hardware Kit
Axon Outpost - Battery & Charger Enclosure - Extended
Axon Fleet - TAP Refresh 1 - 2 Camera Kit
Axon Outpost - TAP Refresh One - Camera
Axon Outpost - TAP Refresh One - Battery Enclosure Extended

Bundle

Item

Description

Fleet 3 Advanced
Fleet 3 Advanced
Fleet 3 Advanced
Fleet 3 Advanced
Outpost TAP Plan

80400
80401
80402
80410
102142

Axon Evidence - Fleet Vehicle License
Axon Fleet 3 - ALPR License - 1 Camera
Axon Fleet - Real-Time Location, Alerts & Livestream License
Axon Evidence - Storage - Fleet 1 Camera Unlimited
Axon Vehicle Intelligence - ALPR License

Item

Description

QTY

Shipping Location

Estimated Delivery Date

2
2
2
2
2
1
1
1
1
1
1
2
1
1

1
1
1
1
1
1
1
1
1
1
1
1
1
1

08/15/2026
08/15/2026
08/15/2026
08/15/2026
08/15/2026
08/15/2026
08/15/2026
08/15/2026
08/15/2026
08/15/2026
08/15/2026
08/15/2031
08/15/2031
08/15/2031

Software
QTY

Estimated Start Date

Estimated End Date

2
2
2
4
1

09/15/2026
09/15/2026
09/15/2026
09/15/2026
09/15/2026

09/14/2031
09/14/2031
09/14/2031
09/14/2031
09/14/2031

Services
Bundle

Page 3

QTY

Q-868733-46232MB

Services
Bundle

Item

Description

Fleet 3 Advanced
Outpost TAP Plan
Outpost TAP Plan
A la Carte

73391
102136
102143
100159

Axon Fleet 3 - Deployment Per Vehicle - Not Oversized
Axon Outpost - Standard Installation
Axon Outpost - Upgrade Installation
Axon Fleet 3 - Services - ALPR API Integration

Bundle

Item

Description

Fleet 3 Advanced
Fleet 3 Advanced
Outpost TAP Plan
Outpost TAP Plan

80379
80495
102135
102137

Axon Signal - Ext Warranty - Signal Vehicle
Axon Fleet 3 - Ext Warranty - 2 Camera Kit
Axon Outpost - Ext Warranty - Camera
Axon Outpost - Maintenance

QTY
2
1
1
1

Warranties

Page 4

QTY

Estimated Start Date

Estimated End Date

2
2
1
1

08/15/2027
08/15/2027
08/15/2027
08/15/2027

09/14/2031
09/14/2031
09/14/2031
09/14/2031

Q-868733-46232MB

Shipping Locations
Location Number

Street

City

State

Zip

Country

1

500 WESTERN MARYLAND PKWY

HAGERSTOWN

MD

21740-5125

USA

Payment Details
Aug 2026
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 1
Annual Payment 1
Annual Payment 1

100159
B00076
Fleet3A

Axon Fleet 3 - Services - ALPR API Integration
Outpost TAP Plan
Fleet 3 Advanced

1
1
2

$600.00
$2,990.40
$6,213.60

$0.00
$0.00
$0.00

$600.00
$2,990.40
$6,213.60

$9,804.00

$0.00

$9,804.00

Total

Aug 2027
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 2
Annual Payment 2
Annual Payment 2

100159
B00076
Fleet3A

Axon Fleet 3 - Services - ALPR API Integration
Outpost TAP Plan
Fleet 3 Advanced

1
1
2

$600.00
$2,990.40
$6,213.60

$0.00
$0.00
$0.00

$600.00
$2,990.40
$6,213.60

$9,804.00

$0.00

$9,804.00

Total

Aug 2028
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 3
Annual Payment 3
Annual Payment 3

100159
B00076
Fleet3A

Axon Fleet 3 - Services - ALPR API Integration
Outpost TAP Plan
Fleet 3 Advanced

1
1
2

$600.00
$2,990.40
$6,213.60

$0.00
$0.00
$0.00

$600.00
$2,990.40
$6,213.60

$9,804.00

$0.00

$9,804.00

Total

Aug 2029
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 4
Annual Payment 4
Annual Payment 4

100159
B00076
Fleet3A

Axon Fleet 3 - Services - ALPR API Integration
Outpost TAP Plan
Fleet 3 Advanced

1
1
2

$600.00
$2,990.40
$6,213.60

$0.00
$0.00
$0.00

$600.00
$2,990.40
$6,213.60

$9,804.00

$0.00

$9,804.00

Total

Aug 2030
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 5
Annual Payment 5
Annual Payment 5

100159
B00076
Fleet3A

Axon Fleet 3 - Services - ALPR API Integration
Outpost TAP Plan
Fleet 3 Advanced

1
1
2

$600.00
$2,990.40
$6,213.60

$0.00
$0.00
$0.00

$600.00
$2,990.40
$6,213.60

$9,804.00

$0.00

$9,804.00

Total

Page 5

Q-868733-46232MB

Board of County Commissioners of Washington County, Maryland

Agenda Report Form
Public Packet

Open Session Item

SUBJECT: Contract Award (PUR-1846) – Zoning and Subdivision Ordinance Modernization
Update
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing, and Alyssa Sabetto,
Director of Planning and Zoning, Zoning Administrator
RECOMMENDED MOTION: Move to award a contract to produce an update to combine and
modernize the Washington County Zoning Ordinance and the Washington County Subdivision
Ordinance to ZonesCo, LLC, of Cincinnati, OH, based on the responsive, responsible proposal
dated October 14, 2026 and to approve/execute the referenced budget adjustment. This award is
contingent upon the vendor updating their registration with Maryland Taxation and Assessments.
REPORT-IN-BRIEF: The services under this contract consist of unifying and updating the
Zoning and Subdivision Ordinances to develop a Unified Development Ordinance for Washington
County. This update will involve engagement with County officials, community stakeholders and
the public.
The Request for Proposal (RFP) was advertised on the County’s online bidding website and the
State’s “eMaryland Marketplace Advantage” website. Access to/download of the RFP document
was performed by seventeen (17) persons/firms; three (3) firms were represented at the preproposal teleconference and two (2) firms responded with proposal submittals. The meeting of
the Committee was held on Thursday, October 22, 2026 to review Qualifications & Experience
Proposals. Based on the evaluation of their Qualifications & Experience Proposals, one firm was
determined to be responsive, and one firm was determined to be non-responsive; therefore, only
one Price Proposal was opened and evaluated (see attached Proposal Tabulation Sheet). The
Committee was comprised of the following County employees: Director of Planning and Zoning
(Committee Chairman), Deputy Director of Planning and Zoning, Director of Permits and
Inspections, Purchasing Director, and County Buyer.
FISCAL IMPACT: Funds in the amount of $198,000 will be transferred from 498710-30-10800
CIP reserves to 599999-30-10800 Zoning and Subdivision Ordinance Update account. The update
is expected to span several fiscal years.
CONCURRENCES: As recommended by the unanimous decision of the Coordinating
Committee
ATTACHMENTS: N/A

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session
SUBJECT: Sole Source Procurement (PUR-1853) AQ400 Automated Multi-Chemistry Discrete Analyzer
Package
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Brandi Kentner, CPPO, Procurement Director; Davina Yutzy, Deputy Director, Water
Quality
RECOMMENDATION: Move to authorize a sole-source procurement for an AQ400 Automated MultiChemistry Discrete Analyzer Package to be used by the Washington County Department of Environmental
Management in the amount of $54,820 from Seal Analytical, of Mequon, WI.
REPORT-IN-BRIEF: A discrete analyzer is an automated laboratory instrument that performs chemical analysis
on individual samples inside separate, isolated reaction vessels.
The Washington County Department of Environmental Management wishes to apply Section 1-106.2(a)(2) of the
Code of Local Public Laws of Washington County, Maryland, to the procurement requested. These sections state
that a sole-source procurement is authorized and permissible when: (2) The compatibility of equipment,
accessories, or replacement parts is the paramount consideration;
This request requires the approval of four of the five Commissioners in order to proceed with a sole-source
procurement. If approved, the following remaining steps of the process will occur as outlined by the law: 1) Not
more than ten (10) days after the execution and approval of a contract under this section, the procurement agency
shall publish notice of the award in a newspaper of general circulation in the County and 2) An appropriate record
of the sole source procurement shall be maintained as required.
DISCUSSION: This is a sole-source procurement request for Seal Analytical, the provider of the AQ400
Automated Multi-Chemistry Discrete Analyzer Package currently used by the laboratory. The County purchased
its existing AQ400 through a competitive bid process in 2022 and seeks to purchase a second unit from the same
manufacturer.
The request is based on three primary factors:
Continuity: The AQ400 is used daily and has the capability to perform additional analyses. A second instrument
would increase testing capacity, allow cross-training of staff, and provide critical redundancy during instrument
repairs or maintenance. This would reduce reliance on outside laboratories and help ensure compliance with
sample hold-time requirements.
Cost: Standardizing equipment with the same manufacturer will reduce costs associated with reagents,
consumables, replacement parts, and service. The County already owns two Seal Analytical instruments and
receives discounted annual service contract pricing for multiple instruments. Preventative maintenance can also
be completed during a single service visit.

Time: Existing staff are already experienced with the AQ400 platform and can assist with training a second
analyst. This will shorten implementation time, facilitate completion of required Initial Capability Studies, and
improve operational flexibility.
Based on these considerations, a second AQ400 from Seal Analytical is the most advantageous solution and
supports the County's operational, financial, and staffing needs.
FISCAL IMPACT: Funds are available in the department's capital budget 525000-37-40010-EQP063 for this
purchase.
CONCURRENCES: David Mason, Division Director, Environmental Management
ALTERNATIVES: N/A
ATTACHMENTS: Seal Analytical’s quote dated 9 / 3 0 / 2 6

Commercial in confidence

Quote No: SM-260915-BO

Issue Date: September 30, 2026

Price Quotation for

Valid Until: November 19, 2026

Washington County of Environmental Management
16232 Elliot Parkway
Williamsport, MD 21795

AQ400 Automated Multi-Chemistry Discrete Analyzer Package
▪
▪
▪

▪
▪
▪
▪

AQ400 Chemistry Unit, 120V/60Hz (for up to 9 filter wavelengths)
AQ series Operating Software
Start-up accessories kit to include 1 Spare Lamp assembly, 1 Spare Probe flusher
1 Pack Reaction segments, 1 Pack Sample cups,
1 Pack Reagent containers
2 Sample Trays (80 or 120 position)
Operation Manual, Software Manual & Method SOP’s
AQ400 Customer Support Manual
Integrated Cadmium Reduction Hardware for Nitrate analysis
(includes 2 cadmium coils)

Package Price

$ 55,800

Less Government Discount – 10%

- $ 5,580

Training and Installation package, 3 Days

$ 4,600

Warranty, 12 month parts & labor

included

Discounted OFFER Price

$ 54,820

Terms and Conditions:
Terms:
Delivery:
Freight and Handling:
Sales Tax:

Net 30
8-12 weeks after receipt of order
$1,200. Not included with above pricing
Not Included. It will be payable unless you are exempt.

-2-

Commercial in confidence

OPTIONS:
1. Hi Spec Computer: includes 24” flat panel monitor and laser printer

$

1,600

2. APC Back-UPS Pro 1000VA

$

320

3. 3 month AQ400 maintenance kit (to be used months 3-6)

$

93

4. 6 month AQ400 maintenance kit (to be used months 6-9)

$

730

5. 9 month AQ400 maintenance kit (to be used months 9-12)

$

93

6. Extra Cadmium coil

$

195

7. Consumable kit (10 bags reaction segments, 4 bags 2ml sample cups,
and 25 reagent Wedges)

$

997

Contains reaction wells for 18,000 tests, 4000 sample cups

NOTE:
The PC may be purchased by your company; however, you must meet our minimum specifications available on request.
SEAL Analytical will not assume responsibility for damage caused to instrument from power outages or
power surges in the laboratory.

Technical Support Services
Technical Support:
We provide a telephone/email/fax service desk at our Milwaukee facility from 8:00 AM to 5:30 PM as part
of our standard service to our customers. All service calls are logged and an in-house Engineer or Chemist
will trouble-shoot the problem by telephone. Our statistics show that over 90% of user questions are
diagnosed and corrected by telephone and/or email intervention, without a site visit being necessary.
If this does not resolve the problem, a field-based Technical Specialist is assigned to visit the site.
Response Time / Repair Time:
Our typical response time for a Specialist to reach a site would be less than 24 working hours. We use
state of the art messaging equipment to communicate with field staff before, during, and after each service
episode. All support staff are our own employees, and not contract labor, and therefore would be
dispatched from the Milwaukee site.

-3-

Commercial in confidence

Technical Support Service Contracts:
A full range of customer support contracts are available. It is our aim to supply a fully-installed system and
provide the application, software and engineering back up to ensure the highest performance from your
new analytical system.
Focus Groups:
SEAL actively supports and sponsors Analyzer User Groups, arranging meetings on a regular basis,
typically annually. The Company finds this an invaluable means of ensuring continued high levels of
customer satisfaction and a useful forum for prioritizing product developments, and to introduce product
enhancements.

AQ400 Automated Multi-Chemistry Discrete Analyzer
The AQ400 Analyzer is a bench top Analyzer that has been
developed to meet the specific need for a modern, automated discrete
analyzer in the environmental laboratory.
This analyzer has been developed to address the needs of laboratories
that require high levels of automation, a wide range of chemistries,
limits of detection that ensure compliance with regulatory
requirements and the advantages of integration with LIMS systems.
The AQ400 is a flexible system that meets these requirements and can
be configured via the industry specific software to meet the operational
needs of laboratories with a wide range of analytical and throughput
levels.

Design & Functional Specifications
The design concept of the SEAL Analyzers is to enhance productivity of analytical services in busy laboratories by
streamlining the workflow of samples and information through the total analytical process. Extensive experience in
environmental laboratories has shown that the key to increasing productivity is the avoidance of multiple types of
equipment and analytical procedures. In a laboratory where the routine range of colorimetric determinants requires
the use of a range of instruments with restricted test menu, low throughput and multiple calibration/maintenance
needs, the workflow involves several processes which are labor intensive, subject to potential error, and costly to
operate.
These include:
•
The need to produce separate work-lists/load-lists for the different analyzers, with associated test order
entry.
•
The splitting of samples and maintaining integrity of identity of the sub-aliquots.
•
Separate calibration, operation, and quality control regimens on multiple analyzers.
•
Collating results from multiple analyzers for final reports, possibly with multiple interfaces to LIMS.
When these elements are rigorously costed, inclusive of personnel time, instrument maintenance costs, space
requirements, duplicated consumables, I.T. costs, etc., it becomes clear that the overall cost of analysis per sample
is greatly reduced by consolidating the workflow onto a single nutrients system. Thus, the design specification of the
SEAL Analyzers was to develop a family of units based on a standard software platform, utilizing the same range of
chemistries, which have the breadth of test menu, speed of throughput, and flexibility to process a workload that
would otherwise require a combination of different contemporary analyzers and manual assay techniques.

-4-

Commercial in confidence
Equally, it is a requirement that any analyzer selected meets the analytical performance criteria set out by the US
EPA and other Standard bodies. Whereas, many contemporary analyzers in this market are required to operate at
the extreme edge of their detection capability to meet these limits, the SEAL Analyzers routinely meet these criteria.
Finally, SEAL recognizes that the environment within which our systems operate is subject to change, whether from
new technical demands, regulatory affairs, or changing practices of the Water & Environmental Industry. Therefore,
we commit continuing resources to system development, including hardware enhancements, applications, software
and chemistry methods.

Environmental Policy
SEAL is a manufacturer of high-quality automated analyzers and supplier of reagent systems for use in the Water,
Soils and Environmental analysis sectors. The Company is aware that its products do have an impact on the
environment in both the production and end-user stages of the product life cycle. The Company is therefore making
every effort to determine the environmental impact of its operation and products and, where possible, implement a
policy of reduction.
Specifically:
•
•
•
•
•

Design new reagents and analyzers to take account of environmental issues such as waste production, power
consumption, and low heat dissipation.
Reformulate reagent systems to reduce harmful waste without affecting analytical performance.
Provide full COSHH safety data on all products.
Recycle, where practical, in-house produced waste.
Minimize energy consumption within the factory and in the transport provided to employees.

Environmental Issues
•

Discrete analysis by definition uses less than 10% of the reagents used by Continuous Flow systems.

AQ400 Training
The AQ400 system and software design has been strongly influenced by listening to SEAL users and regulatory
requirements. As a result, the system is easy and intuitive to use. An on-site training course is conducted at
installation covering the following aspects of the system:
•
•
•
•
•
•
•
•

Introduction
Hardware overview
Principles of operation
Daily routine
System software operation, including:
Test parameters, Reagent parameters, Standard definition, QC definition, Scheduling, Routine running
Acceptance, Data storage routines LIMS interface
Analyzer routine maintenance
Troubleshooting/corrective maintenance
Method Applications

-5-

Commercial in confidence

Warranty Policy:
•
•
•
•

•
•
•

•

•

•

Subject to the conditions set out below, the Company warrants that the Goods will correspond with their
specification at the time of delivery and will be free from defects in material and workmanship for a period of
12 months from the date of the initial use or 15 months from delivery, whichever is the first to expire.
The above warranty given by the Company subject to the following conditions:
The Company shall be under no liability in respect of any defect in the Goods arising from any drawings,
design or specification supplied by the Buyer;
The Company shall be under no liability in respect of any defect arising from fair wear and tear, willful damage,
negligence, abnormal working conditions, failure to follow the Company’s instruction (whether oral or in
writing) (including instructions regarding preventative maintenance), misuse or alteration or repair of the
Goods without the Company’s approval;
The Company shall be under no liability under the above warranty (or any other warranty, conditions of
guarantee) if the total price of the Goods has not been paid by the due date of payment;
The above warranty does not extend to parts, materials or equipment not manufactured by the Company, in
respect of which the Buyer shall only be entitled to the benefit of any such warranty or guarantee as is given
by the manufacturer to the Company.
Any claim by the Buyer which is based on any defect in the quality or condition of the Goods or their failure
to correspond with specification shall (whether or not delivery is refused by the Buyer) be notified by the
Company within 7 days from the date of delivery (where the defect or failure was not apparent on reasonable
inspection) within a reasonable time within discovery of the defect or failure. If delivery is not refused and
the Buyer does not notify the Company accordingly, the Buyer shall not be entitled to reject the Goods and
the Company shall have no liability for such defects or failure and the Buyer shall be bound to pay the price
as if the Goods had been delivered in accordance with the Contract.
Where any valid claim in respect of any of the Goods which is based on any defect in the quality of condition
of the Goods or their failure to meet specification is notified to the Company in accordance with these
Conditions, the Company shall be entitled to replace the Goods (or the part in question) free of charge, at the
Company’s sole discretion, refund to the Buyer the price of the Goods (or a proportionate part of the price),
but the Company shall have no further liability to the Buyer.
Except in respect of the death or personal injury caused by the Company’s negligence, the Company shall
not be liable to the Buyer by reason of any representation, or any implied warranty, condition or other term,
or any duty at common law, or under the express terms of the Contract, for any consequential loss or damage
(whether for loss of profit or otherwise), costs expenses or other claims for consequential compensation
whatsoever (and whether caused by the negligence of the Company, its employees or agents or otherwise)
which arise out of or in connection with the supply of Goods or their use resale by the Buyer except as
expressly provided in these Terms.
The Company shall not be liable to the Buyer or be deemed to be in breach of the Contract by reason of any
delay in performing, or any failure to perform, any of the Company’s obligations in relation to the Goods, if
the delay or failure was due to any cause beyond the Company’s reasonable control. Without prejudice to
the generality of the foregoing, the following shall be regarded as causes beyond the Company’s reasonable
control; Act of God, explosion, flood, tempest, fire or accident; war or threat of war, sabotage, insurrection,
civil disturbance or requisition, acts, requisition, regulations, bye laws, prohibition or measures of any kind of
the part of any Governmental, Local Authority; import or export regulations or embargo’s, strike, lock-outs or
other industrial actions or trade disputes (whether involving employees of the Company or of a third party);
difficulties in obtaining raw materials, labor, fuel, parts or machinery; power failure or breakdown in machinery.

.

-6-

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-26-0359) – Guardrail Installation, Repair,
Replacement, and Related Traffic Barrier Services (Indefinite Delivery/Indefinite Quantity) for the
Washington County Highway Department and the Washington County Engineering Department
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Brandi Kentner, CPPO, Director – Office of Procurement, Zane Rowe, Deputy
Director, Public Works – Highways, Doug Levine, Supervisor of Operations, Washington County
Highway Dept
RECOMMENDED MOTION: Move to authorize by Resolution the Washington County Highway
Department and the Engineering Department to purchase guardrail installation, repair, replacement, and
related traffic barrier services from L.S. Lee Inc. of York, PA. The contract will be structured as an
Indefinite Delivery/Indefinite Quantity agreement for a three-year period, with two optional one-year
renewals. Purchases will be made on an as-needed basis through the appropriate process and funding source.
Pricing will be based on the discounted unit prices awarded by the State Highway Administration under
Contract No. 477D11428 through a competitively bid process.
REPORT-IN-BRIEF: The Washington County Highway Department and the Engineering Department
require an on-call contractor(s) to furnish all labor, equipment, materials, and incidentals necessary to
install, repair, replace, adjust, and remove traffic barrier systems and related roadway safety hardware at
various locations throughout Washington County.
The County routinely encounters guardrail damage resulting from vehicle crashes, roadway improvement
projects, roadway maintenance activities, drainage improvements, capital projects, and safety upgrades.
Because locations and quantities cannot be accurately predicted in advance, an indefinite quantity,
indefinite delivery contract is the most efficient procurement method.
An Indefinite Delivery, Indefinite Quantity (IDIQ) contract is a type of government contract that provides
for an indefinite quantity of supplies or services during a fixed period of time, where the exact times and
total quantities of future deliveries are not known when the contract is awarded.
DISCUSSION: The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1106.3 provides that the Board of County Commissioners may procure goods and services through a contract
entered into by another governmental entity, in accordance with the terms of the contract, regardless of
whether the County was a party to the original contract. The State Highway Administration took the lead
in soliciting the resulting agreement. If the Board of County Commissioners determines that participation
by Washington County would result in cost benefits or administrative efficiencies, it could approve the use
of this contract in accordance with the Public Local Laws referenced above by resolving that participation
would result in cost benefits or in administrative efficiencies.
The County will benefit from direct cost savings in the purchase of the materials and service because of the
economies of scale this buying group leveraged. I am confident that any bid received as a result of an

independent County solicitation would exceed the spending savings that the State Highway Administration
contract provides through this agreement. Additionally, the County will realize savings through
administrative efficiencies as a result of not preparing, soliciting, and evaluating a bid. These savings/cost
avoidance would, I believe, be significant.
FISCAL IMPACT: Funds are available in the Highway Department’s account for Roads Maintenance
525000-10-20020 and, when necessary, for insurance claims 515350-20-20020 for this purchase. Various
accounts shall be used appropriately by the Engineering Office depending on the project.
CONCURRENCES: Andrew Eshleman, Director of Public Works
ALTERNATIVES:
1. Process a formal bid and the County could incur a higher cost for the purchase, or
2. Do not award the purchase of the equipment.
ATTACHMENTS: Resolution No. RS-2026 and Bid Item pricing.
AUDIO/VISUAL NEEDS: N/A

RESOLUTION NO. RS-2026(Intergovernmental Cooperative Purchase [INTG-26-0359] Guardrail Installation,
Repair, Replacement, and Related Traffic Barrier Services [Indefinite
Delivery/Indefinite Quantity] for the Washington County Highway Department)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Highways Department seeks to purchase guardrail installation, repair, replacement,
and related traffic barrier services from L.S. Lee Inc. of York, Pennsylvania, under a contract
structured as an “Indefinite Delivery/Indefinite Quantity Agreement” for a three-year period
with two optional one-year renewal purchases. Purchases will be made on an as-needed basis
through the appropriate process and funding source. Pricing will be based on the discounted
unit prices awarded to the State Highway Administration under Contract No. 477D11428.
Eliminating the County’s bid process will result in administrative and cost savings for the
County. The County will benefit with direct cost savings because of the economies of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Public
Local Laws, that the Highways Department is hereby authorized to purchase guardrail
installation, repair, replacement, and related traffic barrier services from L.S. Lee Inc. of York,
Pennsylvania, under a contract structured as an “Indefinite Delivery/Indefinite Quantity
Agreement” for a three-year period with two optional one-year renewal purchases. Purchases
will be made on an as-needed basis through the appropriate process and funding source. Pricing

Page 1 of 2

will be based on the discounted unit prices awarded to the State Highway Administration under
Contract No. 477D11428.
Adopted and effective this ____ day of November, 2026.

ATTEST:

BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND

_____________________________
Dawn L. Marcus, County Clerk

BY: ______________________________________
John F. Barr, President

Approved as to form
and legal sufficiency:
______________________________
Zachary J. Kieffer
County Attorney

Mail to:
Office of the County Attorney
100 W. Washington Street, Suite 1101
Hagerstown, MD 21740

Page 2 of 2

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-26-0352) - Microsoft Office 365
Licensing - EXTENSION
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Brandi Kentner, CPPO, Procurement Director, and Josh O’Neal, Chief
Technical Officer
RECOMMENDED MOTION: Move to authorize the three year contract agreement with Software
House International at the pricing previously provided. The increase in the Microsoft Office 365
renewal cost is not the result of vendor markup by SHI but is primarily due to Microsoft's published
licensing price increases that became effective July 1, 2026. SHI confirmed that these increases were
implemented by Microsoft across its licensing programs and are reflected in renewal pricing. SHI
was asked if they would extend the current contract to allow for the county to prepare a public
solicitation but has declined.
The increase reflects Microsoft's manufacturer-issued pricing changes effective July 2026, not an
increase in reseller margins. The County continues to leverage a nationally awarded cooperative
purchasing contract that provides discounted pricing while avoiding the administrative costs of a
separate procurement. This renewal maintains essential Countywide communication, productivity,
cloud storage, and telephone services relied upon by every department.
O R I G I N A L L Y P R O P O S E D A W A R D : Move to authorize by Resolution, the approval
for the procurement of a licensing Agreement for the total sum of $1,269,064.23 over a three (3) year
period from Software House International (SHI) of Somerset, NJ.; based on the pricing structure
awarded by Omnia Partners contract #2024056-02. The pricing for the next three years has increased
by roughly 29% compared to the previous three-year period. Pricing can fluctuate on a yearly basis
due to the addition or deletion of required licensing for per county requirements.
Year 1
12/01/202611/30/2027

Year 2
12/01/202711/30/2028

Year 3
12/01/202811/30/2029

$423,021.41

$423,021.41

$423,021.41
(3) Year Total
$1,269,064.23

REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public Local
Laws) 1-106.3 provides that the Board of County Commissioners may procure goods and services
through a contract entered into by another governmental entity, in accordance with the terms of the
contract, regardless of whether the County was a part to the original contract. If the Board of County
Commissioners determines that participation by Washington County would result in cost benefits or
administrative efficiencies, it could approve the procurement of the licensing in accordance with the
Public Local Laws referenced above that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit from the direct cost savings in the purchase of the licensing because of the
economies of scale this contract has leveraged. Additionally, the County will realize savings through
administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. Acquisition of
the licensing by utilizing the State of Maryland/Omnia Partners contract and eliminating our county’s
bid process would result in administrative and cost savings for the Department of Information and
Technology.
The County will enter into a thirty-six (36) month agreement on December 1, 2026. The coverage
term shall run for the term of December 1, 2026, through November 30, 2027; with two additional
one-year periods. The department will have to budget for years two and three. The Office 365 suite
of products offered by Microsoft supplies the County with its phones, email services, document
editing software suite, and cloud storage of documents and data used by all County
departments.
DISCUSSION: Washington County Information Systems is requesting this purchase to renew the
licensing contract for continued years of service. The renewal of this contract with sufficient time for
all parties to complete the necessary agreements is critical to avoid interruption of County email,
telephone services, and document retention across all departments.
FISCAL IMPACT: Funding is available in the Department of Information Technology account
515180-10-11000 for this expenditure.
CONCURRENCES: Josh O’Neal, Chief Technical Officer
ALTERNATIVES: N/A
ATTACHMENTS: SHI’s Quote #281439636 dated 10/29/2026, Resolution and email requesting
extension dated 11/10/2026 from SHI.
AUDIO/VISUAL NEEDS: N/A

RESOLUTION NO. RS-2026(Intergovernmental Cooperative Purchase [INTG-26-0352] Microsoft Office 365
Licensing
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Information Technology Department seeks to procure a licensing agreement for the
total sum of $1,269,064.23, over a three (3) year period, from Software House International (SHI)
of Somerset, New Jersey, based on the pricing structure awarded by Omnia Partners contract
#2024056-02.
Eliminating the County’s bid process will result in administrative and cost savings for the
County. The County will benefit with direct cost savings because of the economies of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Public
Local Laws, that the Information Technology Department is hereby authorized to procure a
licensing agreement for the total sum of $1,269,064.23, over a three (3) year period, from Software
House International (SHI) of Somerset, New Jersey, based on the pricing structure awarded by
Omnia Partners contract #2024056-02.
Adopted and effective this ____ day of November, 2026.

Page 1 of 2

ATTEST:

BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND

_____________________________
Dawn L. Marcus, County Clerk

BY: ______________________________________
John F. Barr, President

Approved as to form
and legal sufficiency:
______________________________
Zachary J. Kieffer
County Attorney

Mail to:
Office of the County Attorney
100 W. Washington Street, Suite 1101
Hagerstown, MD 21740

Page 2 of 2

From:
To:
Cc:
Subject:
Date:
Attachments:

Eric Discepolo
Repp, Crista
O"Neal, Joshua; Kentner, Brandi
RE: Microsoft O365 Renewal
Tuesday, November 10, 2026 1:08:21 PM
image003.png

You don't often get email from [email protected]. Learn why this is important

WARNING!! This message originated from an External Source. Please use proper
judgment and caution when opening attachments, clicking links, or responding to
this email.
Any claims of being a County official or employee should be disregarded.
Hi Crista,
The price increases are due to Microsoft. Microsoft published an article covering all their price
increases that happened on 7/1/26, see more here: https://www.microsoft.com/enus/licensing/news/2026-m365-packaging-pricing-updates
SHI is using the same state procurement contract framework used for multiple renewal
cycles, so the county can be confident they are receiving the same discounted rates as before.
SHI cannot extend your current Microsoft EA. That is set to expire on 11/30/26.
Thanks,

Eric Discepolo
​

PubSec Microsoft Account Executive
Global HQ: 290 Davidson Ave, Somerset, NJ 08873
Office: +17326527688
You can unsubscribe from sales communications here.
Your preferences will be updated promptly. For more information, please review our Privacy Policy.

From: Repp, Crista <[email protected]>
Sent: Tuesday, November 10, 2026 12:20 PM
To: Eric Discepolo <[email protected]>
Cc: O'Neal, Joshua <[email protected]>; Kentner, Brandi <[email protected]>
Subject: Microsoft O365 Renewal
External Sender: Use caution with links/attachments.

Good afternoon Eric,
Our Purchasing Department presented the MS Quote to the Board of County Commissioners
this morning for approval.
We had a Commissioner requested that we put the Microsoft renewal out for bid due to the
increased cost

from last year. For us to have time to go through that process, we would need to request that
SHI extend our Microsoft contract for an additional 6 months.

Is this something that SHI is able/willing to do?
Please advise.
Thank you,
Crista

Crista Repp   
Washington County Info Tech
Tech Support Analyst II
[email protected]
240-313-2267

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item
SUBJECT: Contract Award (PUR-1839) for Gasoline, Diesel Fuel, and Heating Oil Deliveries
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Carin Bakner, CPPB, Buyer, Office of Procurement; Zane Rowe,
Deputy Director, Washington County Highway Department
RECOMMENDED MOTION: Move to award the bids for gasoline, diesel fuel, and heating oil
transport and tank-wagon deliveries under six (6) separate contracts to the responsive,
responsible bidders who submitted the lowest bids. Item No. 9 of the bid will be contingent upon
individual departmental requirements.
1.

Contract for gasoline tank-wagon deliveries to AC&T Company, Inc. of
Hagerstown, MD, at the unit bidder factor prices as stated in its bid dated
October 27, 2026.

2.

Contract for gasoline transport deliveries to Petroleum Traders Corporation
of Fort Wayne, IN, at the unit bidder factor prices as stated in its bid dated
October 26, 2026.

3.

Contract for diesel tank-wagon deliveries to AC&T Company, Inc. of
Hagerstown, MD, at the unit bidder factor prices as stated in its bid dated
October 27, 2026.

4.

Contract for diesel transport deliveries to Petroleum Traders Corporation of
Fort Wayne, IN, at the unit bidder factor prices stated in its bid dated October 28,
2026.

5.

Contract for heating oil tank-wagon deliveries to AC&T Company, Inc. of
Hagerstown, MD, at the unit bidder factor prices as stated in its bid dated
October 27, 2026.

6.

Contract for heating oil transport deliveries to Petroleum Traders
Corporation of Fort Wayne, IN, at the unit bidder factor prices as stated in its
bid dated October 26, 2026.

REPORT-IN-BRIEF: The following tabulations attached were made from the bids received on
October 28, 2026, based on the bid factor submitted for the contract period that is tentatively to
begin on December 1, 2026, and end on November 30, 2027. The contracts are for a one (1)
year term with no option to renew. These are requirements contracts, and the County guarantees
neither a maximum nor a minimum quantity.

The Invitation to Bid was advertised on the State of Maryland’s eMMA “eMaryland
Marketplace Advantage” website and the County’s online bidding website (Ionwave/Euna).
Eleven (11) persons/companies accessed the bid document online, and seven (7) bids were
received. The bids were evaluated based on the bidder’s bid factor, with Mansfield Oil Company
of Gainesville deemed non-responsive due to the proposed Winter Additive not meeting the
specifications as listed in the bid document. Tanker Transport deliveries have a minimum order
quantity of 5,000 gallons. Tank-Wagon deliveries will be any order under 5,000 gallons.
DISCUSSION: The contract requirements for the City of Hagerstown, Washington County
Public Schools and Hagerstown Community College are also included in the above
recommendations. Those entities will also make their own formal contract awards.
FISCAL IMPACT: Funds are available in various departmental operating budgets for this
service.
CONCURRENCES: N/A
ATTACHMENTS: Bid Tabulation

PUR-1839
Bulk Gasoline, Diesel Fuel and Heating Oil Deliveries
Petroleum Traders
Corporation
Fort Wayne, IN

Mansfield Oil
Company of
Gainesville
Gainesville, GA

Campbell Oil Company
Elizabethtown, NC

Unit

Unit

Unit

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

-$0.0913

-$0.0511

-$0.0205

-$0.1253

-$0.047

-$0.0296

No Bid

No Bid

No Bid

-$0.0254

-$0.0265

$0.0188

No Bid

No Bid

No Bid

-$0.0022

$0.0821

$0.0418

$0.05

$0.04

$0.035

Line # Description
QTY
UOM
Gasoline Unleaded 87 Octane CBOB Ethanol (10%) Tank-wagonOpis Newsletter
1 BID FACTOR
1
Price As of9-21-26$3.3755Approximate Usage105,850
Gasoline Unleaded 89 Octane CBOB Ethanol (10%) Tank-wagonOpis Newsletter
2
1 BID FACTOR
Price 9-21-26$3.6065Approximate Usage6,821
Gasoline Unleaded 87 Octane CBOB Ethanol (10%) TransportOpis Newsletter
3
1 BID FACTOR
PriceAs of9-21-26$3.3755Approximate Usage254,000
Gasoline Unleaded 89 Octane CBOB Ethanol (10%) TransportOpis Newsletter
4
1 BID FACTOR
PriceAs of9-21-26$3.6065Approximate Usage145,000
No. 2-D Diesel Ultra Low SulfurTank-wagonOpis Newsletter Price As of9-215
1 BID FACTOR
26$5.4107Approximate Usage70,678
No. 2-D Diesel Ultra Low SulfurTransportOpis Newsletter Price As of 9-216
1 BID FACTOR
26$5.4107Approximate Usage717,000
Heating OilTank-WagonOpis Newsletter PriceAs of9-21-26$5.2590Approximate
7
1 BID FACTOR
Usage120,750
Heating OilTransportOpis Newsletter PriceAs of9-21-26$5.2590Approximate
8
1 BID FACTOR
Usage118,000
Please add a note containing the required information below:Winter Chemical
1
EA
9 Additive Protection (cost per gallon): $Winter Chemical Additive Protection
Product Name:Manufacturer’s Name:
10

Bidder’s Factor (Mark-Up) 1. This is the bidding basis and should include only profit, Labor, off-loading, overhead and transportation charges.2. This differential shall not include
any taxes.3. Bidders may not change or add any other designations for tank wagon or transport deliveries4. The quantities listed are estimates based on past usage. Quantities
may change throughout the contract period.5. Locations may be added or deleted by each entity during the life of the contract.

Supplier Notes
Line # Supplier
9 Petroleum Traders Corporation - Product Name: 137ULSWManufacturer Name: Schaeffer
9 Mansfield Oil Company of Gainesville - Arsenal Coldpro
3 Campbell Oil Company - Bid differential is a minus (discount) of .0205. OPIS 3.3755+ (.0205) is a 3.3550
4 Bid differential is a minus (discount) of .0296. OPIS 3.6065 + .0296 is a 5.4295
6 Bid differential is a plus .0188. OPIS 5.4107 + .0188 is a 5.4295
8 Bid differential is a plus .0418 OPIS 5.2590 + .0418 = 5.3008

1

PUR-1839
Bulk Gasoline, Diesel Fuel and Heating Oil Deliveries

AC&T Company, Inc.
Hagerstown, MD

Colonial Oil Industries,
Inc.
Savannah, GA

Unit
Unit
Line # Description
QTY
UOM
Gasoline Unleaded 87 Octane CBOB Ethanol (10%) Tank-wagonOpis Newsletter
$0.2575
$0.456
1 BID FACTOR
1
Price As of9-21-26$3.3755Approximate Usage105,850
Gasoline Unleaded 89 Octane CBOB Ethanol (10%) Tank-wagonOpis Newsletter
$0.485
$0.2575
2
1 BID FACTOR
Price 9-21-26$3.6065Approximate Usage6,821
Gasoline Unleaded 87 Octane CBOB Ethanol (10%) TransportOpis Newsletter
-$0.075
$0.03
3
1 BID FACTOR
PriceAs of9-21-26$3.3755Approximate Usage254,000
Gasoline Unleaded 89 Octane CBOB Ethanol (10%) TransportOpis Newsletter
-$0.0695
$0.03
4
1 BID FACTOR
PriceAs of9-21-26$3.6065Approximate Usage145,000
No. 2-D Diesel Ultra Low SulfurTank-wagonOpis Newsletter Price As of9-21$0.2575
$0.475
5
1 BID FACTOR
26$5.4107Approximate Usage70,678
No. 2-D Diesel Ultra Low SulfurTransportOpis Newsletter Price As of 9-21$0.049
$0.0045
6
1 BID FACTOR
26$5.4107Approximate Usage717,000
Heating OilTank-WagonOpis Newsletter PriceAs of9-21-26$5.2590Approximate
$0.2295
$0.475
7
1 BID FACTOR
Usage120,750
Heating OilTransportOpis Newsletter PriceAs of9-21-26$5.2590Approximate
$0.1295
$0.0143
8
1 BID FACTOR
Usage118,000
Please add a note containing the required information below:Winter Chemical
$0.0275
$0.05
1
EA
9 Additive Protection (cost per gallon): $Winter Chemical Additive Protection
Product Name:Manufacturer’s Name:
Bidder’s Factor (Mark-Up) 1. This is the bidding basis and should include only profit, Labor, off-loading, overhead and transportation charges.2. This
differential shall not include any taxes.3. Bidders may not change or add any other designations for tank wagon or transport deliveries4. The quantities
10
listed are estimates based on past usage. Quantities may change throughout the contract period.5. Locations may be added or deleted by each entity
during the life of the contract.
Supplier Notes
Line # Supplier
2 AC&T Company, Inc. - no 89 octane gas storage at bulk plant. HCCC was notified and has been receiving 87 octane gas delivreries

2

PUR-1839
Bulk Gasoline, Diesel Fuel and Heating Oil Deliveries
Gresham Petroleum
Company
Indianola, MS
Unit

Pinnacle Petroleum,
Inc.
Huntington Beach, CA
Unit

Line # Description
QTY
UOM
Gasoline Unleaded 87 Octane CBOB Ethanol (10%) Tank-wagonOpis Newsletter
$0.50
$0.6834
1 BID FACTOR
1
Price As of9-21-26$3.3755Approximate Usage105,850
Gasoline Unleaded 89 Octane CBOB Ethanol (10%) Tank-wagonOpis Newsletter
$0.50
$0.5156
2
1 BID FACTOR
Price 9-21-26$3.6065Approximate Usage6,821
Gasoline Unleaded 87 Octane CBOB Ethanol (10%) TransportOpis Newsletter
-$0.0497
-$0.004
3
1 BID FACTOR
PriceAs of9-21-26$3.3755Approximate Usage254,000
Gasoline Unleaded 89 Octane CBOB Ethanol (10%) TransportOpis Newsletter
$0.1766
-$0.0497
4
1 BID FACTOR
PriceAs of9-21-26$3.6065Approximate Usage145,000
No. 2-D Diesel Ultra Low SulfurTank-wagonOpis Newsletter Price As of9-21$0.7156
$0.50
5
1 BID FACTOR
26$5.4107Approximate Usage70,678
No. 2-D Diesel Ultra Low SulfurTransportOpis Newsletter Price As of 9-21$0.083
$0.0313
6
1 BID FACTOR
26$5.4107Approximate Usage717,000
Heating OilTank-WagonOpis Newsletter PriceAs of9-21-26$5.2590Approximate
$0.7214
$0.50
7
1 BID FACTOR
Usage120,750
Heating OilTransportOpis Newsletter PriceAs of9-21-26$5.2590Approximate
$0.1273
$0.12
8
1 BID FACTOR
Usage118,000
Please add a note containing the required information below:Winter Chemical
$0.03
$0.035
1
EA
9 Additive Protection (cost per gallon): $Winter Chemical Additive Protection
Product Name:Manufacturer’s Name:
Bidder’s Factor (Mark-Up) 1. This is the bidding basis and should include only profit, Labor, off-loading, overhead and transportation charges.2. This
differential shall not include any taxes.3. Bidders may not change or add any other designations for tank wagon or transport deliveries4. The quantities
10
listed are estimates based on past usage. Quantities may change throughout the contract period.5. Locations may be added or deleted by each entity
during the life of the contract.
Supplier Notes
Line # Supplier
9 Gresham Petroleum Company - Schaeffer Manufacturing - 137ULSWManufacturer Name: Schaeffer
9 Pinnacle Petroleulm, Inc. - 137ULSW (#137B) Diesel Treat 2000 Ultra Low Sulfur Winter Premium by Schaffer Manaufacturing Company

3

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item
SUBJECT: Bid Rejection (PUR-1840) Swimming Pool and Water/Wastewater Treatment
Chemicals
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Carin Bakner, CPPB, Buyer, Office of Procurement; David Mason,
Director of the Division of Environmental Management
RECOMMENDED MOTION: Move to take action, in the best interest of the County, to reject
without prejudice all bids received for the Swimming Pool and Water/Wastewater Treatment
Chemicals solicitation due to a misinterpretation in the posting of the bid that resulted in an
inability to accurately determine the lowest responsible bidder. We are also seeking authorization
to re-advertise the solicitation to ensure a fair and competitive procurement process and allow for
proper evaluation of bids in accordance with the County's procurement requirements.
REPORT-IN-BRIEF: The bid was advertised on the State of Maryland’s “eMaryland
Marketplace Advantage” website and on the County’s online bidding website on October 1, 2026.
Twenty-nine (29) registrants/vendors accessed the document online, and on October 29, 2026, we
opened bids received from eighteen (18) suppliers, as stated on the bid tab matrix.
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: David Mason, Director of the Division of Environmental Management.
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Line

Description

Colonial Chemical
Solutions
Savannah, GA

Polytec Inc.
Parsippany, NJ

Premier Magnesia,
LLC
Waynesville, DE

No Bid

No Bid

No Bid

No Bid

1

Liquid Chlorine(City of Hagerstown)

QTY
1

UOM
1-Ton Cylinder

2

Ammonia 19%(City of Hagerstown)

1

Pound Bulk

No Bid

No Bid

No Bid

No Bid

3

Ferric Chloride(City of Hagerstown)

1

Dry Ton

No Bid

No Bid

No Bid

No Bid

Polymer(Washington County DWQ)
12.5% Sodium Hypochlorite(City of
5
Hagerstown)
Powdered Activated Carbon(City of
6
Hagerstown)
Polyaluminum Chloride (PAC)(City of
7
Hagerstown)
Caustic Soda (Sodium Hydroxide 25%)(City
8
of Hagerstown)
Sulfuric Acid 93% - 95%(City of
9
Hagerstown)
Sulfuric Acid 93% - 95%(Washington
10
County DWQ)
Sulfuric Acid 93% - 95%(Washington
11
County DWQ)
Sodium Hypochlorite(Washington County
12
DWQ)

1

250-Gallon Totes

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

No Bid

No Bid

No Bid

1

50-Pound Bag

No Bid

No Bid

No Bid

No Bid

1

Wet Ton

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

No Bid

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

13 Potassium Permanganate(City of Hagerstown
and Washington County DWQ)

1

55-Pound Pail

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

1

Pound Bulk

No Bid

No Bid

No Bid

No Bid

4

Caustic Soda (Sodium
Hydroxide)(Washington County DWQ)
Hydrofluosilicic Acid (H2SiF6) 30%(City of
15
Hagerstown)
Hydrofluosilicic Acid (H2SiF6)
16
30%(Washington County DWQ)
DelPac 2000 (Polyaluminum Chloride
Hydroxide Sulfate Solution) or PAX17
XL6(Washington County DWQ and Town of
Boonsboro)
14

1

Shannon Chemical
Corporation
Malvern, PA

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Description
3” Tablet Chlorine (Calcium
18
Hypochlorite)(City of Hagerstown)
Sodium Hypochlorite(Washington County
19
Parks)

QTY

UOM

1

50-100 Pound Drum

1

55-Gallon Drum

20 Cyanuric Acid(Washington County Parks)

1

Pound

1

50-Pound Container

1

5-Gallon Pail

1

275 Gallon Tote

1

55-Gallon Drum

1

5 Gallon Pails

1

55-Gallon Drum

1

Gallon Bulk

1

Gallon Bulk

1

50-Pound Container
(pound packets)

1

Pound Bulk

1

Gallon Bulk

1

Gallon Bulk

1

55-Gallon Drum

1

Gallon Bulk

Line

21

Calcium Chloride(Washington County Parks)
Muriatic Acid(Washington County Parks and
22
Washington County DWQ)
Sodium Bisulfite 38 - 40%(City of
23
Hagerstown)
DelPAC 2020 (Polyaluminum
24 Hydroxychlorosulfate Solution)(Washington
County DWQ)
25 Hydrochloric Acid(City of Hagerstown)
26

Defoamer – Anti-Foam(City of Hagerstown)
Thioguard (55-65% Magnesium Hydroxide)
27
(City of Hagerstown)
28

Methanol(City of Hagerstown) Mark-up over
Methanex Index for September 2026

Bacterial Enzymatic Powder(Washington
County DWQ)
Poly-Orthophosphate (Solution SLI30
5250)(City of Hagerstown)
50% Caustic Soda (Sodium Hydroxide) (City
31
of Hagerstown)
25% Caustic Soda (Sodium Hydroxide) (City
32
of Hagerstown)
29

DelPac 2000 (Aluminum Chloride Hydroxide
Sulfate)(Washington County DWQ)
Liquid Aluminum Sulfate(Washington
34
County DWQ)

33

2

Shannon Chemical
Corporation
Malvern, PA

Colonial Chemical
Solutions
Savannah, GA

Polytec Inc.
Parsippany, NJ

Premier Magnesia,
LLC
Waynesville, DE

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$3.11

$3.66

No Bid

$2.84

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$1.72

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals
Colonial Chemical
Solutions
Savannah, GA

Polytec Inc.
Parsippany, NJ

Premier Magnesia,
LLC
Waynesville, DE

QTY

UOM

Shannon Chemical
Corporation
Malvern, PA

35 Micro C 2000(Washington County DWQ)
36 Micro C 2000(Washington County DWQ)

1

240-Gallon Totes

No Bid

No Bid

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

37 Polymer (Zetag 8814)(City of Hagerstown)
38 Morton Salt(City of Hagerstown)

1

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk
Pound Bags

No Bid

No Bid

No Bid

No Bid

39 Magnetite (Washington County DWQ)
40 Chlorine Gas(Town of Boonsboro)

1

Pound Bulk

No Bid

No Bid

No Bid

No Bid

1

150 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

41 Sulfur Dioxide Gas(Town of Boonsboro)
42 Diatomaceous Earth(Town of Boonsboro)

1

150 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

1

50 Pound Bags

No Bid

No Bid

No Bid

No Bid

43 Carbon Dioxide(City of Hagerstown)

1

50 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

Line

Description

Supplier Notes:
Colonial Chemical Solutions - The Colonial Chemical Solutions Methanol Bid Price is based on the September 2026 North American Methanex Index. September's price per gallon
was $4.25 per gallon. The Bid Doc asks for a mark-up on the September'2026 list price. I understood this to mean input what the price per gallon would have been in September with
the markup. For example, if the markup is $0.25 per gallon, then the bid price entered would by $4.50 per gallon. However, Colonial Chemical is not marking up the Sept. price per
gallon. Instead, Colonial Chemical Solutions is MARKING DOWN OR DISCOUNTING the Methanex Index each month. The Bid Price is the result what would have been the
September price per gallon to Hagerstown in September 2026. The exact markdown dollar amount is listed in two (2) places: in the NOTE section at Bid Price in the Line-Item Tab at
Item 28 & in the 1st additional attachment "Calculations for the Monthly Price per gallon" CCS is offering and what that discount dollar amount is. Thank you, David Bogart
Remarks/Exceptions:
Colonial Chemical Solutions - Line #28 - The $2.84/gal represents a MARKDOWN of $1.41 per gallon dollar that will be consistent each month against the Methanex Monthly Price
per Gallon. Please See Attached Methanol Monthly Calculation Document that details the following: Colonial Chemical Solutions, Inc. (CCS) is NOT marking-up the September
2026 Methanex Index list price of $4.25 per gallon. CCS is MARKINGDOWN the September 2026 Methanex Index price of $4.25 per gallon by $1.41 per gallon. Every month
going forward, Hagerstown, MD price per methanol gallon will be $1.41 LESS than the listed Methanex Index per gallon. Two (2) examples: (1) Sept'26: $4.25 - $1.41 = $2.84/gal
(Hagerstown price for Sept.'26). (2) Current Oct.'26 listed Methanex Index price is $4.36/gal. $4.36 - $1.41 = $2.95 per gallon would be Hagerstown's price for Oct.'26. Each month
$1.41 is subtracted from the listed Methanex price per gallon by $1.41 per gallon to arrive at CCS's price to Hagerstown. See Attached Calculation Document. To Clarify -- I could not
input minus $1.41 or input $1.41- . I was uncomfortable inputting $1.41. Rather I input the $2.84 which would have been the DIRECT price to Hagerstown in Sept.'26 using the CCS
MARKDOWN OF $1.41 PER GALLON. Questions Contact - David Bogart 678.640.9721 [email protected]
Polytec Inc. - Line #27 - $0.249 / lb delivered

3

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Line

Description

AMATO
INDUSTRIES, Inc./
Amchlor
Silver Spring, MD

CHEMRITE,
INCORPORATED
Buford, GA

Maryland Biochemical
Company
Bel Air, MD

QTY

UOM

1

Liquid Chlorine(City of Hagerstown)

1

1-Ton Cylinder

No Bid

No Bid

No Bid

No Bid

2

Ammonia 19%(City of Hagerstown)

1

Pound Bulk

No Bid

No Bid

No Bid

No Bid

3

Ferric Chloride(City of Hagerstown)

1

Dry Ton

No Bid

No Bid

No Bid

No Bid

1

250-Gallon Totes

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

$6.99

No Bid

No Bid

1

50-Pound Bag

No Bid

No Bid

$1.42

No Bid

1

Wet Ton

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

No Bid

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

1

55-Pound Pail

No Bid

No Bid

$5.35

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

Polymer(Washington County DWQ)
12.5% Sodium Hypochlorite(City of
5
Hagerstown)
Powdered Activated Carbon(City of
6
Hagerstown)
Polyaluminum Chloride (PAC)(City of
7
Hagerstown)
Caustic Soda (Sodium Hydroxide 25%)(City
8
of Hagerstown)
Sulfuric Acid 93% - 95%(City of
9
Hagerstown)
Sulfuric Acid 93% - 95%(Washington
10
County DWQ)
Sulfuric Acid 93% - 95%(Washington
11
County DWQ)
Sodium Hypochlorite(Washington County
12
DWQ)
4

13 Potassium Permanganate(City of Hagerstown
and Washington County DWQ)
Caustic Soda (Sodium
14
Hydroxide)(Washington County DWQ)
Hydrofluosilicic Acid (H2SiF6) 30%(City of
15
Hagerstown)
Hydrofluosilicic Acid (H2SiF6)
16
30%(Washington County DWQ)
DelPac 2000 (Polyaluminum Chloride
Hydroxide Sulfate Solution) or PAX17
XL6(Washington County DWQ and Town of
Boonsboro)

4

Thatcher Company of
New York, Inc.
Salt Lake City, UT

1

Pound Bulk

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Description
3” Tablet Chlorine (Calcium
18
Hypochlorite)(City of Hagerstown)
Sodium Hypochlorite(Washington County
19
Parks)

QTY

UOM

1

50-100 Pound Drum

1

55-Gallon Drum

20 Cyanuric Acid(Washington County Parks)

1

Pound

1

50-Pound Container

1

5-Gallon Pail

1

275 Gallon Tote

1

55-Gallon Drum

1

5 Gallon Pails

1

55-Gallon Drum

1

Gallon Bulk

1
1

Gallon Bulk
50-Pound Container
(pound packets)

1

Pound Bulk

1

Gallon Bulk

1

Gallon Bulk

1

55-Gallon Drum

Line

21

Calcium Chloride(Washington County Parks)
Muriatic Acid(Washington County Parks and
22
Washington County DWQ)
Sodium Bisulfite 38 - 40%(City of
23
Hagerstown)
DelPAC 2020 (Polyaluminum
24 Hydroxychlorosulfate Solution)(Washington
County DWQ)
25 Hydrochloric Acid(City of Hagerstown)
26
27
28
29
30
31
32

Defoamer – Anti-Foam(City of Hagerstown)
Thioguard (55-65% Magnesium Hydroxide)
(City of Hagerstown)
Methanol(City of Hagerstown) Mark-up over
Methanex Index for September 2026
Bacterial Enzymatic Powder(Washington
County DWQ)
Poly-Orthophosphate (Solution SLI5250)(City of Hagerstown)
50% Caustic Soda (Sodium Hydroxide) (City
of Hagerstown)
25% Caustic Soda (Sodium Hydroxide) (City
of Hagerstown)

33 DelPac 2000 (Aluminum Chloride Hydroxide
Sulfate)(Washington County DWQ)

5

Thatcher Company of
New York, Inc.
Salt Lake City, UT

AMATO
INDUSTRIES, Inc./
Amchlor
Silver Spring, MD

CHEMRITE,
INCORPORATED
Buford, GA

Maryland Biochemical
Company
Bel Air, MD

No Bid

No Bid

$3.64

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$8.05

No Bid

No Bid

No Bid

No Bid

$3.68

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$8.60

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Description
Liquid Aluminum Sulfate(Washington
34
County DWQ)

Line

Thatcher Company of
New York, Inc.
Salt Lake City, UT

AMATO
INDUSTRIES, Inc./
Amchlor
Silver Spring, MD

CHEMRITE,
INCORPORATED
Buford, GA

Maryland Biochemical
Company
Bel Air, MD

No Bid

No Bid

No Bid

No Bid

QTY

UOM

1

Gallon Bulk

35 Micro C 2000(Washington County DWQ)
36 Micro C 2000(Washington County DWQ)

1

240-Gallon Totes

No Bid

No Bid

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

37 Polymer (Zetag 8814)(City of Hagerstown)
38 Morton Salt(City of Hagerstown)
39 Magnetite (Washington County DWQ)
40 Chlorine Gas(Town of Boonsboro)

1
1

Gallon Bulk
Pound Bags

1

Pound Bulk

No Bid
No Bid
No Bid

No Bid
No Bid
No Bid

No Bid
No Bid
No Bid

No Bid
No Bid
No Bid

1

150 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

41 Sulfur Dioxide Gas(Town of Boonsboro)
42 Diatomaceous Earth(Town of Boonsboro)

1

150 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

1

50 Pound Bags

No Bid

No Bid

No Bid

No Bid

43 Carbon Dioxide(City of Hagerstown)

1

50 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

Supplier Notes:
Thatcher Company of New York, Inc. - Appendices A & B form part of our proposal. See notes on bid of Methanol for Methanex Index information.
Remarks/Exceptions:
Thatcher Company of New York, Inc. - Line #28 - $0.5700 per gallon on September 2026 Methanex Index ($4.25 per gallon). Also, Appendices A and B form part of our proposal
(see attached).
AMATO INDUSTRIES, Inc./ Amchlor - Line # 5 - $50.00 Delivery Fee per Trip
CHEMRITE, INCORPORATED - Line #6 - 4 skid min order - lead time 7-14 days ARO
CHEMRITE, INCORPORATED - Line #13 - lead time: 3-7 days ARO

6

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Line

Description

Elchemy (Elchemy
Inc.)
Lewes, DE

Norweco Inc.
(Norwalk Wastewater
Equipment Company)
Norwalk, OH

USALCO, LLC
Baltimore, MD

QTY

UOM

1

Liquid Chlorine(City of Hagerstown)

1

1-Ton Cylinder

No Bid

No Bid

No Bid

No Bid

2

Ammonia 19%(City of Hagerstown)

1

Pound Bulk

No Bid

No Bid

No Bid

No Bid

3

Ferric Chloride(City of Hagerstown)

1

Dry Ton

No Bid

$182.00

No Bid

No Bid

1

250-Gallon Totes

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

$8.09

No Bid

No Bid

1

50-Pound Bag

No Bid

$4.28

No Bid

No Bid

1

Wet Ton

No Bid

No Bid

No Bid

$652.00

1

Gallon Bulk

$1.098

$4.14

No Bid

No Bid

1

Gallon Bulk

$3.37

$6.90

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

$6.90

No Bid

No Bid

1

55-Gallon Drum

$7.50

$6.90

No Bid

No Bid

1

55-Gallon Drum

$6.10

$7.50

No Bid

No Bid

1

55-Pound Pail

$5.15

No Bid

No Bid

No Bid

1

55-Gallon Drum

$2.392

$4.05

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$0.259

Polymer(Washington County DWQ)
12.5% Sodium Hypochlorite(City of
5
Hagerstown)
Powdered Activated Carbon(City of
6
Hagerstown)
Polyaluminum Chloride (PAC)(City of
7
Hagerstown)
Caustic Soda (Sodium Hydroxide 25%)(City
8
of Hagerstown)
Sulfuric Acid 93% - 95%(City of
9
Hagerstown)
Sulfuric Acid 93% - 95%(Washington
10
County DWQ)
Sulfuric Acid 93% - 95%(Washington
11
County DWQ)
Sodium Hypochlorite(Washington County
12
DWQ)
4

13 Potassium Permanganate(City of Hagerstown
and Washington County DWQ)
Caustic Soda (Sodium
14
Hydroxide)(Washington County DWQ)
Hydrofluosilicic Acid (H2SiF6) 30%(City of
15
Hagerstown)
Hydrofluosilicic Acid (H2SiF6)
16
30%(Washington County DWQ)
DelPac 2000 (Polyaluminum Chloride
Hydroxide Sulfate Solution) or PAX17
XL6(Washington County DWQ and Town of
Boonsboro)

7

Brenntag Northeast
LLC
Reading, PA

1

Pound Bulk

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Description
3” Tablet Chlorine (Calcium
18
Hypochlorite)(City of Hagerstown)
Sodium Hypochlorite(Washington County
19
Parks)

Line

QTY

UOM

1

50-100 Pound Drum

1

55-Gallon Drum

Cyanuric Acid(Washington County Parks)

1

Pound

Calcium Chloride(Washington County Parks)
Muriatic Acid(Washington County Parks and
22
Washington County DWQ)
Sodium Bisulfite 38 - 40%(City of
23
Hagerstown)
DelPAC 2020 (Polyaluminum
24 Hydroxychlorosulfate Solution)(Washington
County DWQ)

1

50-Pound Container

1

5-Gallon Pail

1

275 Gallon Tote

1

55-Gallon Drum

25 Hydrochloric Acid(City of Hagerstown)

1

5 Gallon Pails

1

55-Gallon Drum

1

Gallon Bulk

1

Gallon Bulk

1

50-Pound Container
(pound packets)

1

Pound Bulk

1

Gallon Bulk

1

Gallon Bulk

20
21

26

Defoamer – Anti-Foam(City of Hagerstown)
Thioguard (55-65% Magnesium Hydroxide)
27
(City of Hagerstown)
Methanol(City of Hagerstown) Mark-up over
28
Methanex Index for September 2026
29 Bacterial Enzymatic Powder(Washington
County DWQ)
Poly-Orthophosphate (Solution SLI30
5250)(City of Hagerstown)
50% Caustic Soda (Sodium Hydroxide) (City
31
of Hagerstown)
25% Caustic Soda (Sodium Hydroxide) (City
32
of Hagerstown)

8

Brenntag Northeast
LLC
Reading, PA

Elchemy (Elchemy
Inc.)
Lewes, DE

Norweco Inc.
(Norwalk Wastewater
Equipment Company)
Norwalk, OH

USALCO, LLC
Baltimore, MD

No Bid

No Bid

$380.00

No Bid

$6.10

$8.09

No Bid

No Bid

No Bid

$40.64

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$4.83

No Bid

No Bid

No Bid

$5.72

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$5.07

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$22.02

No Bid

No Bid

-$0.50

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$6.89

No Bid

No Bid

No Bid

$5.78

No Bid

No Bid

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Line

Description

33 DelPac 2000 (Aluminum Chloride Hydroxide
Sulfate)(Washington County DWQ)
Liquid Aluminum Sulfate(Washington
34
County DWQ)

QTY

UOM

Brenntag Northeast
LLC
Reading, PA

Elchemy (Elchemy
Inc.)
Lewes, DE

Norweco Inc.
(Norwalk Wastewater
Equipment Company)
Norwalk, OH

USALCO, LLC
Baltimore, MD

No Bid

No Bid

No Bid

No Bid

No Bid

$3.65

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

1

Gallon Bulk

Micro C 2000(Washington County DWQ)

1

240-Gallon Totes

Micro C 2000(Washington County DWQ)

1

Gallon Mini Bulk

Polymer (Zetag 8814)(City of Hagerstown)

1

Morton Salt(City of Hagerstown)

1

Gallon Bulk
Pound Bulk 40-50
Pound Bags

39 Magnetite (Washington County DWQ)
40 Chlorine Gas(Town of Boonsboro)

1

Pound Bulk

No Bid

No Bid

No Bid

No Bid

1

150 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

41 Sulfur Dioxide Gas(Town of Boonsboro)

1

150 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

1

50 Pound Bags

No Bid

No Bid

No Bid

No Bid

1

50 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

35
36
37
38

42

Diatomaceous Earth(Town of Boonsboro)

43 Carbon Dioxide(City of Hagerstown)

Remarks/Exceptions:
Brenntag Northeast LLC - Line #8 - 2 DAY LEADTIME - 4500 GALLON MINIMUM DELIVERY
Brenntag Northeast LLC - Line #9 - 4 DAY LEADTIME - 3000 GALLON MINIMUM DELIVERY
Brenntag Northeast LLC - Line #11 - 5-7 DAY LEADTIME - 4 DRUM MINIMUM DELIVERY (3000LBS)
Brenntag Northeast LLC - Line #12 - 5-7 DAY LEADTIME - 4 DRUM MINIMUM DELIVERY (220 GALLON)
Brenntag Northeast LLC - Line #13 - 5-7 DAY LEADTIME - 36 PAIL MINIMUM DELIVERY
Brenntag Northeast LLC - Line #14 - 5 DAY LEADTIME - 220 GALLON MINIMUM DELIVERY
Brenntag Northeast LLC - Line #19 - 5-7 DAY LEADTIME - 4 DRUM MINIMUM DELIVERY
Brenntag Northeast LLC - Line #28 - FULL TRUCKLOAD MINIMUM DELIVERY - 5-7 DAY LEAD TIME. OUR PRICE IS METHANEX -.50/GALLON
Elchemy (Elchemy Inc.) - Line #5 - The price is $8.09 per gallon.

9

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals
Elchemy (Elchemy Inc.) - Line #6 - The price is given as $4.28 per pound
Elchemy (Elchemy Inc.) - Line #8 - The price is given as $ 4.14 per gallon
Elchemy (Elchemy Inc.) - Line #9 - The price is given as $ 6.90 per gallon
Elchemy (Elchemy Inc.) - Line #10 - The price is given as $ 6.90 per gallon
Elchemy (Elchemy Inc.) - Line #11 - The price is given as $ 6.90 per gallon
Elchemy (Elchemy Inc.) - Line #12 - The price is given as $7.5 per gallon
Elchemy (Elchemy Inc.) - Line #14 - The price is given as $4.05 per gallon
Elchemy (Elchemy Inc.) - Line #19 - The price is given as $8.09 per gallon
Elchemy (Elchemy Inc.) - Line #20 - The price is given per pound.
Elchemy (Elchemy Inc.) - Line #22 - The price is $4.83 per gallon
Elchemy (Elchemy Inc.) - Line #23 - The price is given as $5.72 per gallon
Elchemy (Elchemy Inc.) - Line #25 - The price is given as $5.07 per gallon
Elchemy (Elchemy Inc.) - Line #27 - The price is given as per $22.02 per gallon
Elchemy (Elchemy Inc.) - Line #31 - The price is given as per $6.89 per gallon
Elchemy (Elchemy Inc.) - Line #32 - The price is given as $5.78 per gallon
Elchemy (Elchemy Inc.) - Lie #34 - The price is given as per $3.65 per gallon
Norweco Inc. (Norwalk Wastewater Equipment Company) - Line #18 - 100 lb drums, minimum 18 drums per order, pricing is per 100 lb drum
USALCO, LLC - Line # 7 - DelPAC 2500

10

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Line

Description

JCI Jones Chemicals
Inc
Sarasota, FL

Kemira Water
Solutions, Inc
Atlanta, GA

PVS Technologies, Inc.
Detroit, MI

UNIVAR
SOLUTIONS USA
LLC
Morrisville, PA

QTY

UOM

1

Liquid Chlorine(City of Hagerstown)

1

1-Ton Cylinder

No Bid

No Bid

No Bid

$2,185.00

2

Ammonia 19%(City of Hagerstown)

1

Pound Bulk

No Bid

No Bid

No Bid

$0.157

3

Ferric Chloride(City of Hagerstown)

1

Dry Ton

No Bid

$1,035.00

$1,124.00

No Bid

1

250-Gallon Totes

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

No Bid

No Bid

No Bid

1

50-Pound Bag

No Bid

No Bid

No Bid

No Bid

1

Wet Ton

No Bid

No Bid

No Bid

No Bid

1

Gallon Bulk

No Bid

No Bid

No Bid

$1.3313

1

Gallon Bulk

No Bid

No Bid

No Bid

$3.90

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

$7.885

1

55-Gallon Drum

No Bid

No Bid

No Bid

$4.71

1

55-Pound Pail

No Bid

No Bid

No Bid

$4.95

1

55-Gallon Drum

No Bid

No Bid

No Bid

$3.59

1

Gallon Mini Bulk

No Bid

No Bid

No Bid

No Bid

1

55-Gallon Drum

No Bid

No Bid

No Bid

$8.00

No Bid

$0.25

No Bid

No Bid

Polymer(Washington County DWQ)
12.5% Sodium Hypochlorite(City of
5
Hagerstown)
Powdered Activated Carbon(City of
6
Hagerstown)
Polyaluminum Chloride (PAC)(City of
7
Hagerstown)
Caustic Soda (Sodium Hydroxide 25%)(City
8
of Hagerstown)
Sulfuric Acid 93% - 95%(City of
9
Hagerstown)
Sulfuric Acid 93% - 95%(Washington
10
County DWQ)
Sulfuric Acid 93% - 95%(Washington
11
County DWQ)
Sodium Hypochlorite(Washington County
12
DWQ)
4

13 Potassium Permanganate(City of Hagerstown
and Washington County DWQ)
Caustic Soda (Sodium
14
Hydroxide)(Washington County DWQ)
Hydrofluosilicic Acid (H2SiF6) 30%(City of
15
Hagerstown)
Hydrofluosilicic Acid (H2SiF6)
16
30%(Washington County DWQ)
DelPac 2000 (Polyaluminum Chloride
Hydroxide Sulfate Solution) or PAX17
XL6(Washington County DWQ and Town of
Boonsboro)

11

1

Pound Bulk

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Description
3” Tablet Chlorine (Calcium
18
Hypochlorite)(City of Hagerstown)
Sodium Hypochlorite(Washington County
19
Parks)

Line

QTY

UOM

1

50-100 Pound Drum

1

55-Gallon Drum

Cyanuric Acid(Washington County Parks)

1

Pound

Calcium Chloride(Washington County Parks)
Muriatic Acid(Washington County Parks and
22
Washington County DWQ)
Sodium Bisulfite 38 - 40%(City of
23
Hagerstown)
DelPAC 2020 (Polyaluminum
24 Hydroxychlorosulfate Solution)(Washington
County DWQ)

1

50-Pound Container

1

5-Gallon Pail

1

275 Gallon Tote

1

55-Gallon Drum

25 Hydrochloric Acid(City of Hagerstown)

1

5 Gallon Pails

1

55-Gallon Drum

1

Gallon Bulk

1

Gallon Bulk

1

50-Pound Container
(pound packets)

1

Pound Bulk

1

Gallon Bulk

1

55-Gallon Drum

20
21

26

Defoamer – Anti-Foam(City of Hagerstown)
Thioguard (55-65% Magnesium Hydroxide)
27
(City of Hagerstown)
Methanol(City of Hagerstown) Mark-up over
28
Methanex Index for September 2026
29 Bacterial Enzymatic Powder(Washington
County DWQ)
Poly-Orthophosphate (Solution SLI30
5250)(City of Hagerstown)
25% Caustic Soda (Sodium Hydroxide) (City
32
of Hagerstown)
33 DelPac 2000 (Aluminum Chloride Hydroxide
Sulfate)(Washington County DWQ)

12

JCI Jones Chemicals
Inc
Sarasota, FL

Kemira Water
Solutions, Inc
Atlanta, GA

PVS Technologies, Inc.
Detroit, MI

UNIVAR
SOLUTIONS USA
LLC
Morrisville, PA

No Bid

No Bid

No Bid

$2.9174

No Bid

No Bid

No Bid

$4.71

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$4.9563

No Bid

No Bid

No Bid

$5.48

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

-$0.41

No Bid

No Bid

No Bid

$12.88

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$6.02

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Description
QTY
50% Caustic Soda (Sodium Hydroxide) (City
31
of Hagerstown)
1
Liquid Aluminum Sulfate(Washington
34
County DWQ)
1

Line

35

UOM

JCI Jones Chemicals
Inc
Sarasota, FL

Kemira Water
Solutions, Inc
Atlanta, GA

PVS Technologies, Inc.
Detroit, MI

UNIVAR
SOLUTIONS USA
LLC
Morrisville, PA

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$2.52

No Bid

No Bid

No Bid

$6.783

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$0.44

Gallon Bulk
Gallon Bulk

Micro C 2000(Washington County DWQ)

1

240-Gallon Totes

Micro C 2000(Washington County DWQ)

1

Gallon Mini Bulk

Polymer (Zetag 8814)(City of Hagerstown)

1

Morton Salt(City of Hagerstown)

1

Gallon Bulk
Pound Bulk 40-50
Pound Bags

39 Magnetite (Washington County DWQ)
40 Chlorine Gas(Town of Boonsboro)

1

Pound Bulk

No Bid

No Bid

No Bid

No Bid

1

150 Pound Cylinder

$350.00

No Bid

No Bid

$362.00

41 Sulfur Dioxide Gas(Town of Boonsboro)

1

150 Pound Cylinder

$350.00

No Bid

No Bid

$342.03

1

50 Pound Bags

No Bid

No Bid

No Bid

No Bid

1

50 Pound Cylinder

No Bid

No Bid

No Bid

No Bid

36
37
38

42

Diatomaceous Earth(Town of Boonsboro)

43 Carbon Dioxide(City of Hagerstown)
Supplier Notes:

UNIVAR SOLUTIONS USA LLC - Mailing address is 68 Shelbourne Rd. Richboro, PA 18954
Remarks/Exceptions:
JCI Jones Chemicals Inc - Line #40 - Minimum delivery 8 cylinders
JCI Jones Chemicals Inc - Line #41 - Minimum delivery 8 cylinders
UNIVAR SOLUTIONS USA LLC - Line #2 - Minimum 45,000 lbs. Deliveries are typically made during weekdays with two (2) hours of unloading time. Weekend and holiday
deliveries are available for an additional charge. Additional unloading time will be billed at an additional $150 per hour.
UNIVAR SOLUTIONS USA LLC - Line #9 - Minimum Order Quantity 2,000 Gallons
UNIVAR SOLUTIONS USA LLC - Line #11 - 2 drum Minimum Sulfuric acid drums. You can mix/match various materials to meet 2 drum MOQ
UNIVAR SOLUTIONS USA LLC - Line #12 - 4 drum Minimum Sodium Hypochlorite 55 gallon drums. You can mix/match various materials to meet 4 drum MOQ

13

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals
UNIVAR SOLUTIONS USA LLC - Line #13 - We do not take back empties of potassium permanganate pails
UNIVAR SOLUTIONS USA LLC - Line #14 - 4 drum Minimum Caustic 25% drums. (You can mix/match various materials to meet 4 drum MOQ)
UNIVAR SOLUTIONS USA LLC - Line #16 - 4 drum Min HFS 55 gal drums You can mix/match various materials to meet 4 drum MOQ
UNIVAR SOLUTIONS USA LLC - Line #18 - 24 pail min Calcium Hypochlorite(CONSTANT CHLOR PLUS TABLETS 50 lb.)
UNIVAR SOLUTIONS USA LLC - Line #19 - 4 drum Minimum Sodium Hypochlorite 55 gallon drums. You can mix/match various materials to meet 4 drum MOQ
UNIVAR SOLUTIONS USA LLC - Line #23 - SBS 38 - 42% 225 gallon Non Returnable TOTE
UNIVAR SOLUTIONS USA LLC - Line #24 - DelPAC 2020 Minimum 4 drums. You can mix/match various materials to meet 4 drum MOQ
UNIVAR SOLUTIONS USA LLC - Line #28 - Current month MNDRP Index less $0.41/gallon 3-5 day lead time. 7,000 Gallon Minimum Order Quantity. September 2026
MNDRP was $4.25/Gallon less $.41/Gallon = $3.84/Gallon For "Mark-up over Methanex Index for September 2026"
UNIVAR SOLUTIONS USA LLC - Line #29 - BIOREMOVE FOG BOOST Powder Mfg. Envirozyme Minimum order 12 pails. Lead time 10 business days shipping from
Envirozyme
UNIVAR SOLUTIONS USA LLC - Line #33 - DelPAC 2000 Minimum 4 drums. You can mix/match various materials to meet 4 drum MOQ
UNIVAR SOLUTIONS USA LLC - Line #34 - Aluminum Sulfate Bulk Minimum 2,000 gallons 7-10 Business days delivery
UNIVAR SOLUTIONS USA LLC - Line #35 - Micro C 2000 265 GALLON Non returnable TOTE
UNIVAR SOLUTIONS USA LLC - Line #38 - Morton Water Softening Salt Pellets remain on allocation, with production at approximately 40% of previous volumes. Due to
limited availability and allocation, We Cannot Guarantee Supply Of Morton Clean & Protect At This Time. We have included Morton Water Softening Salt Pellets Product Allocation
Update letter. As an alternative, we can offer Bright & Soft Salt Pellets (Univar Material Code 16155694) from Cargill. Please review the attached TDS, COA and SDS. Full pallet
requirement Minimum 98 Bags.
UNIVAR SOLUTIONS USA LLC - Line #40 - MOQ 8 cylinders
UNIVAR SOLUTIONS USA LLC - Line #41 - Sulfur Dioxide 150# cylinders MOQ 8 cylinders Tech grade material only not NSF. Please review our COA & specifications.

14

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

QTY

UOM

Pollu-Tech, Inc. (PolluTech Inc.)
Benton, PA

1

Liquid Chlorine(City of Hagerstown)

1

1-Ton Cylinder

No Bid

No Bid

2

Ammonia 19%(City of Hagerstown)

1

Pound Bulk

No Bid

$0.17

3

Ferric Chloride(City of Hagerstown)

1

Dry Ton

No Bid

No Bid

1

250-Gallon Totes

$3,542.00

$4,300.53

1

Gallon Bulk

No Bid

No Bid

1

50-Pound Bag

No Bid

$51.8039

1

Wet Ton

No Bid

No Bid

1

Gallon Bulk

No Bid

$1.20

1

Gallon Bulk

No Bid

No Bid

1

Gallon Mini Bulk

No Bid

No Bid

1

55-Gallon Drum

No Bid

$346.0366

1

55-Gallon Drum

No Bid

$251.6234

1

55-Pound Pail

No Bid

No Bid

1

55-Gallon Drum

No Bid

$236.0714

1

Gallon Mini Bulk

No Bid

$12.70

1

55-Gallon Drum

No Bid

$940.00

No Bid

No Bid

Line

Description

Polymer(Washington County DWQ)
12.5% Sodium Hypochlorite(City of
5
Hagerstown)
Powdered Activated Carbon(City of
6
Hagerstown)
Polyaluminum Chloride (PAC)(City of
7
Hagerstown)
Caustic Soda (Sodium Hydroxide 25%)(City
8
of Hagerstown)
Sulfuric Acid 93% - 95%(City of
9
Hagerstown)
Sulfuric Acid 93% - 95%(Washington
10
County DWQ)
Sulfuric Acid 93% - 95%(Washington
11
County DWQ)
Sodium Hypochlorite(Washington County
12
DWQ)
4

13 Potassium Permanganate(City of Hagerstown
and Washington County DWQ)
Caustic Soda (Sodium
14
Hydroxide)(Washington County DWQ)
Hydrofluosilicic Acid (H2SiF6) 30%(City of
15
Hagerstown)
Hydrofluosilicic Acid (H2SiF6)
16
30%(Washington County DWQ)
DelPac 2000 (Polyaluminum Chloride
Hydroxide Sulfate Solution) or PAX17
XL6(Washington County DWQ and Town of
Boonsboro)

15

1

George S. Coyne
Chemical Co., Inc.
Croydon, PA

Pound Bulk

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Description
3” Tablet Chlorine (Calcium
18
Hypochlorite)(City of Hagerstown)
Sodium Hypochlorite(Washington County
19
Parks)

QTY

UOM

1

50-100 Pound Drum

1

55-Gallon Drum

20 Cyanuric Acid(Washington County Parks)

1

Pound

1

50-Pound Container

1

5-Gallon Pail

1

275 Gallon Tote

1

55-Gallon Drum

1

5 Gallon Pails

1

55-Gallon Drum

1

Gallon Bulk

1

Gallon Bulk

1

50-Pound Container
(pound packets)

1

Pound Bulk

1

Gallon Bulk

1

Gallon Bulk

1

55-Gallon Drum

Line

21

Calcium Chloride(Washington County Parks)
Muriatic Acid(Washington County Parks and
22
Washington County DWQ)
Sodium Bisulfite 38 - 40%(City of
23
Hagerstown)
DelPAC 2020 (Polyaluminum
24 Hydroxychlorosulfate Solution)(Washington
County DWQ)
25 Hydrochloric Acid(City of Hagerstown)
26

Defoamer – Anti-Foam(City of Hagerstown)
Thioguard (55-65% Magnesium Hydroxide)
27
(City of Hagerstown)
Methanol(City of Hagerstown) Mark-up over
28
Methanex Index for September 2026
29 Bacterial Enzymatic Powder(Washington
County DWQ)
Poly-Orthophosphate (Solution SLI30
5250)(City of Hagerstown)
50% Caustic Soda (Sodium Hydroxide) (City
31
of Hagerstown)
25% Caustic Soda (Sodium Hydroxide) (City
32
of Hagerstown)
33 DelPac 2000 (Aluminum Chloride Hydroxide
Sulfate)(Washington County DWQ)

16

Pollu-Tech, Inc. (PolluTech Inc.)
Benton, PA

George S. Coyne
Chemical Co., Inc.
Croydon, PA

No Bid

$183.5354

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

$1,284.8101

No Bid

$320.00

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

-$0.54

No Bid

$212.00

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals

Description
Liquid Aluminum Sulfate(Washington
34
County DWQ)

Line

Pollu-Tech, Inc. (PolluTech Inc.)
Benton, PA

George S. Coyne
Chemical Co., Inc.
Croydon, PA

No Bid

No Bid

No Bid

$1,943.2129

No Bid

$6.30

No Bid

$20.25

No Bid

$0.44

QTY

UOM

1

Gallon Bulk

Micro C 2000(Washington County DWQ)

1

240-Gallon Totes

Micro C 2000(Washington County DWQ)

1

Gallon Mini Bulk

Polymer (Zetag 8814)(City of Hagerstown)

1

Morton Salt(City of Hagerstown)

1

Gallon Bulk
Pound Bulk 40-50
Pound Bags

39 Magnetite (Washington County DWQ)
40 Chlorine Gas(Town of Boonsboro)

1

Pound Bulk

No Bid

No Bid

1

150 Pound Cylinder

No Bid

No Bid

41 Sulfur Dioxide Gas(Town of Boonsboro)

1

150 Pound Cylinder

No Bid

$476.4286

1

50 Pound Bags

No Bid

No Bid

1

50 Pound Cylinder

No Bid

No Bid

35
36
37
38

42

Diatomaceous Earth(Town of Boonsboro)

43 Carbon Dioxide(City of Hagerstown)
Supplier Notes:

George S. Coyne Chemical Co., Inc. - The George S. Coyne Chemical Co., is bidding with the understanding that our delivery terms are 7-10 business days ARO for packaged
product delivery and 10-14 business days ARO for bulk product delivery. We take exception to any other stated delivery terms expressed within the bidding documents.
Remarks/Exceptions:
Pollu-Tech, Inc. (Pollu-Tech Inc.) - Line #4 - Our totes are sold as 2300 lbs net weight of neat polymer, and the tote price reflects this net weight. This net weight is approximately
269 gallons. Actual price of $1.54/lb is approximately $13.17/gallon.
George S. Coyne Chemical Co., Inc. - Line #2 - Minimum 45,000 lb. truckloads per delivery
George S. Coyne Chemical Co., Inc. - Line #6 - Bidding on Hydrodarco B in 40 lb bags.
George S. Coyne Chemical Co., Inc. - Line #11 - Minimum 4 drums per delivery.
George S. Coyne Chemical Co., Inc. - Line #12 - Minimum 4 drums per delivery.
George S. Coyne Chemical Co., Inc. - Line #14 - Minimum 8 drums per delivery.
George S. Coyne Chemical Co., Inc. - Line #16 - Minimum 4 drums per delivery.

17

Bids Due: October 29, 2026

PUR-1840 Swimming Pool Water/Wastewater Treatment Chemicals
George S. Coyne Chemical Co., Inc. - Line #18 - Minimum 1 pallet (24 pails) per delivery. AccuTab SI.
George S. Coyne Chemical Co., Inc. - Line #24 - Minimum 4 drums per delivery. CES PACl 900S.
George S. Coyne Chemical Co., Inc. - Line #28 - Price will change monthly. Price will be the Monthly Methanex Index Minus (-)$0.54/gal.
George S. Coyne Chemical Co., Inc. - Line #29 - Packaged in 25 lb. pails. MD Grease Buster. Price given is per 25 lb. pail @ $8.48 / lb.
George S. Coyne Chemical Co., Inc. - Line #35 - Totes are 330 gals.
George S. Coyne Chemical Co., Inc. - Line #38 - Minimum 2 pallets per delivery.
George S. Coyne Chemical Co., Inc. - Line #41 - Minimum 2 cylinders per delivery.

18

Bids Due: October 29, 2026

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item
SUBJECT:

Maryland Volunteer and Professional Firefighters Innovative Cancer Screening
Technologies Program Grant

PRESENTATION DATE: November 17, 2026
PRESENTATION BY:

Division of Emergency Services, Director R. David Hays
Washington County Volunteer Fire and Rescue Association (WCVFRA),
Rick Hemphill
Division of Emergency Services, Dr. Robert Flint

RECOMMENDATION:
Motion authorizing the Division of Emergency Services (DES) to
move forward with a two-step cancer screening program for both volunteers and career firefighters.
A second motion is needed authorizing the DES approval to apply for and accept (if awarded) a
grant through the State of Maryland under the Innovative Cancer Screening Technologies Program
Grant.
This grant has a deadline of November 20, 206 at 2:00 p.m. EST.
REPORT-IN-BRIEF:
The Division of Emergency Services (DES) continues to work on
establishing its Firefighter Cancer Screening Program for FY27. Budgeted funding was approved
during this fiscal year, which includes both career and volunteer firefighters. During the exploration
via a workgroup and with consultation from the WCVFRA, it was recommended that the volunteers
receive the same type of cancer screening testing as the career staff. This grant allows the County to
expand the cancer screening testing to the volunteers to reduce budgetary impacts.
Cancer remains one (1) of the leading occupational health threats facing
DISCUSSION:
firefighters. Repeated exposure to combustion byproducts, diesel exhaust, volatile organic compounds
(VOCs), polycyclic aromatic hydrocarbons (PAHs), heavy metals, asbestos, and other carcinogens have
been associated with increased rates of numerous cancers throughout the fire service.
Recognizing these occupational risks, the Firefighter Cancer Screening Workgroup was tasked with
evaluating available cancer screening options and developing recommendations for implementation of a
sustainable, evidence-informed cancer screening and early detection program for Washington County
firefighters, both career and volunteer.
The workgroup believes a multiprong approach provides broad cancer surveillance, overlapping
opportunities for early detection, firefighter education, cardiovascular screening benefits, and long-term
fiscal sustainability while addressing many cancers recognized under Maryland and federal firefighter
occupational cancer programs. The first step in this process is administering the blood cancer screening
test, with a target of completing both the career and volunteer recipients by June 30, 2027.

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

The amount DES is planning to submit for the grant will cover 250 eligible volunteers meeting the
following criteria, over the age of 50 with 5 years of active fire service. The total amount being
requested for the grant is $175,000.
WCVFRA records indicate approximately 207 current active volunteers and 211 previously active and
considered retired volunteers. The grant numbers are factored on a 50% participation rate of those
numbers totaled together.
FISCAL IMPACT:
Funding has been set aside in the DES FY27 budget. 11520 ($9,100),
11525 ($53,200), 11535 ($1,400), and 93130 ($120,000).
This grant is intended to help supplement some of the financial gaps needed for a more
comprehensive cancer screening test as well as increase the number available to the volunteers.
CONCURRENCES:
of Grants Management

Michelle Gordon, County Administrator, Maria Kramer, Director, Office

ALTERNATIVES:

N/A

ATTACHMENTS:

TBD

​

NOTICE OF AVAILABILITY
TO: ​ ​

Interested Parties

FROM: ​

Nikita Real ​ ​

DATE:​​

09/21/26

RE: ​

Titled: Maryland Volunteer and Professional Firefighters Innovative Cancer
Screening Technologies Program
eMMA#: PHPA 4166/BPM058949

​

​

​

​

The Maryland Department of Health (MDH), Prevention and Health Promotion
Administration (PHPA) has just release (RFA) eMMA number: 4166/BPM058949 PHPA
titled:Maryland Volunteer and Professional Firefighters Innovative Cancer Screening
Technologies Program on eMaryland Marketplace Advantage (eMMA) website: (You may also
perform a search by keyword by entering PHPA#) or click the link to browse
https://emma.maryland.gov/page.aspx/en/rfp/request_browse_public
If you are interested in submitting a bid, please go to the above website and download the
specifications for the above-titled. You may also visit https://procurement.maryland.gov for
more information regarding eMaryland Marketplace Advantage (eMMA).
The closing date for receipt of applications is November 20, 2026 @ 2:00 p.m. EST Local
Time.
Contact Person: Nikita Real
e-mail: [email protected]

REQUEST FOR APPLICATIONS (RFA)
(COMPETITIVE)
PROCUREMENT ID NUMBER –PHPA 4166/BPM058949
Issue Date: 09/21/26

Maryland Volunteer and Professional
Firefighters Innovative Cancer Screening
Technologies Program
NOTICE
A Prospective Applicant that has received this document from the Maryland Department of Health, or that
has received this document from a source other than the Procurement Officer, and that wishes to assure
receipt of any changes or additional materials related to this RFA, should immediately contact the
Procurement Officer and provide the Prospective Applicant’s name and mailing address so that addenda
to the RFA or other communications can be sent to the Prospective Applicant.

STATE OF MARYLAND
MARYLAND DEPARTMENT OF HEALTH
RFA KEY INFORMATION SUMMARY SHEET
Request for Applications:​

Maryland Volunteer and Professional Firefighters Innovative
Cancer Screening Technologies Program

Solicitation Number:​

PHPA 4166/BPM058949

RFA Issue Date:​

September 21, 2026

RFA Issuing Office:​

Maryland Department of Health

Procurement Officer:​

Nikita Real BS, MPH
Maryland Department of Health
201 West Preston Street
Baltimore, Maryland 21201
[email protected]

Grant Monitor:​

Sadie Peters
Center for Cancer Prevention and Control
Prevention and Health Promotion Administration
201 West Preston St. 4th floor
Baltimore, MD 21201

Pre- Proposal Conference:

Pre Application Conference #1
October 19, 2026-2:00PM
PHPA 4166 Pre Application Conference #1
Video call link: https://meet.google.com/mhk-fjvw-pkf
Pre Application Conference #2
November 9, 2026- 2:00PM
PHPA 4166 Pre Application Conference #2
Video call link: https://meet.google.com/abs-twdf-jhf

Questions due date and time: ​

November 13, 2026 Time: 2:00 pm EST Local Time

Applications are to be sent to:​

eMaryland Marketplace Advantage (eMMA)
(https://emma.maryland.gov/page.aspx/en/usr/login?Return
Url=%2fpage.aspx%2fen%2fbuy%2fhomepage). For
questions and/or technical assistance, please contact
[email protected]. In addition, you may visit
https://procurement.maryland.gov for additional
information.

Closing Date and Time:​

November 20, 2026Time: 2:00pm EST Local Time

2
09/2024

SECTION 1 - GENERAL INFORMATION
1.1​

Summary Statement

1.1.1​

The Maryland Department of Health (MDH or the Department), Center for Cancer Prevention and Control, is
issuing this Request for Applications (RFA) to provide grants that enable local fire departments and volunteer fire
companies and departments to procure and administer innovative cancer screening tests not commonly offered
during routine physical examinations or covered by insurance.

1.1.1.1​ The county in which a volunteer fire company or volunteer fire department is located shall assist volunteer fire
companies and departments in filing applications for this program.
1.1.2​

It is the State’s intention to obtain services, as specified in this RFA, from an Agreement between the selected
Applicants and the State. The anticipated duration of services to be provided under this Agreement is March 1,
2027 to June 30, 2027, with no option period.

1.1.3​

The Department intends to make multiple awards as a result of this RFA, but the total amount of awards will not
exceed $900,000.

1.1.4​

Regional applications representing collaborating groups of counties, fire departments, fire associations, or fire
companies are encouraged.

1.1.5​

Applicants, either directly or through their subcontractor(s), must be able to provide all services and meet all the
requirements requested in this solicitation and the successful Applicant shall remain responsible for performance
regardless of subcontractor participation in the work. If the Department receives applications for grants
totaling more than the amount of grant funds available for this fiscal year, the Department shall award
grants to eligible Applicants on a pro rata basis according to the criteria set by the Evaluation Committee.

1.2​

Contract Type

1.2.1​

The Agreement resulting from this solicitation shall be a Fixed Price Contract.

1.3​

Procurement Officer

1.3.1​

The sole point of contact in the State for purposes of this solicitation prior to the award of any Agreement is the
Procurement Officer at the address listed below:
Nikita Real BS, MPH
Maryland Department of Health
201 West Preston Street
Baltimore, Maryland 21201
[email protected]

1.3.2​

The Department may change the Procurement Officer at any time by written notice.

1.4​

Grant Monitor
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1.4.1​

The Grant Monitor is:

​

Sadie Peters, MA, MD, MHS
Center for Cancer Prevention and Control
201 West Preston Street, 404D
Maryland Department of Health
Baltimore, MD 21201

​
1.4.2​

The Department may change the Grant Monitor at any time by written notice.​

1.5​

eMaryland Marketplace Advantage

1.5.1​

Each Applicant is requested to indicate its eMaryland Marketplace Advantage (eMMA) vendor number in the
Transmittal Letter (cover letter) submitted at the time of its application submission to this RFA.

1.5.2​

eMMA is an electronic commerce system administered by the Maryland Department of General Services. The
RFA and associated materials, the solicitation and summary of the Pre-Proposal Conference, Applicant questions
and the Procurement Officer’s responses, addenda, and other solicitation-related information will be provided via
eMMA.

1.5.3​

In order to receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to
https://procurement.maryland.gov/, click on “Register” to begin the process, and then follow the prompts.

Note:

If you are part of an organization with multiple applicants, please ensure each applicant is
registered under its own eMMA number (SUP #). An SUP can only be used once per solicitation.
Please reach out to the eMMA Help desk for any additional information.
[email protected]

Pre- Application Conference
A pre-Proposal conference (Conference) will be held at the date, time, and location indicated on the Key Information
Summary Sheet. Attendance at the Conference is not mandatory, but all interested parties are encouraged to attend in
order to facilitate better preparation of their Proposals. If the solicitation includes an MBE goal, failure to attend the
Conference will be taken into consideration as part of the evaluation of an offeror’s good faith efforts if there is a waiver
request. It is highly recommended that ALL Prime Contractors bring their intended subcontractors to the Conference/Site
Visit to ensure that all parties understand the requirements of the contract and the MBE Goal.
MBE subcontractors are encouraged to attend the Conference to market their participation to potential prime contractors.
Following the Conference, the attendance record and summary of the Conference will be distributed via the same
mechanism described for amendments and questions (see Section 1.5.2 eMMA).

1.6​

Questions

1.6.1​

Written questions from prospective Applicants will be accepted by the Procurement Officer. Questions to the
Procurement Officer shall be submitted via e-mail to the following e-mail address: [email protected].
Please identify in the subject line the Solicitation Number and Title.

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1.6.2​

Questions are requested to be submitted no later than the due date indicated on the RFA Key Information
Summary Sheet. The Procurement Officer, based on the availability of time to research and communicate an
answer, shall decide whether an answer can be given before the Application due date.

1.7​

Application Due (Closing) Date and Time

1.7.1​

Applications, in the number and form set forth in Section 4.2 “Applications' ' must be received by
the Procurement Officer, in eMaryland Marketplace (eMMA) no later than 2:00 pm EST Local Time on
November 20, 2026 in order to be considered.

1.7.2​

Requests for an extension of this time or date will not be granted. Applications received after the
due date and time listed in this section will not be considered. Questions regarding this solicitation should be
directed (By e-mail only, no phone calls will be accepted) to the PROCUREMENT OFFICER.

1.7.3​

Applications may be modified or withdrawn by written notice received by the Procurement
Officer before the time and date set forth in this section for receipt of Application. Multiple and/or alternate
Applications will not be accepted.

1.8​

Award Basis

1.8.1​

The Grant shall be awarded to responsible Applicants submitting Applications that have been determined to be the
most advantageous to the State, considering price and evaluation factors set forth in this RFA, for providing the
activities as specified in this RFA. See RFA Section 5 for further award information.

1.9 ​

Revisions to the RFA

1.9.1​

If it becomes necessary to revise this RFA before the due date for Applications, the Department shall endeavor to
provide addenda to all prospective Applicants that were sent this RFA, or which are otherwise known by the
Procurement Officer to have obtained this RFA.

1.9.2​

Acknowledgment of the receipt of all addenda to this RFA issued before the Application due date shall be
included in the Transmittal Letter accompanying the Applicant’s Project Narrative. Acknowledgement of the
receipt of addenda to the RFA issued after the Application due date shall be in the manner specified in the
addendum notice. Failure to acknowledge receipt of an addendum does not relieve the Applicant from complying
with the terms, additions, deletions, or corrections set forth in the addendum.

1.10​

Cancellations

1.10.1​ The State reserves the right to cancel this RFA, accept or reject any and all Applications, in whole or in part,
received in response to this RFA, waive or permit the cure of minor irregularities, and conduct discussions with all
qualified or potentially qualified applicants in any manner necessary to serve the best interests of the State. The
State reserves the right, in its sole discretion, to award a Grant based upon the written Applications received
without discussions or negotiations.
1.10.2​ In the event a government entity proposes and receives the recommendation for award, the contract, application
and solicitation for this RFA may be canceled, and the award processed in accordance with COMAR
21.01.03.01.A(4). If the services that are the subject of the RFA are currently being provided under an
interagency agreement with a public institution of higher education and the State determines that the services can

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be provided more cost effectively by the public institution of higher education, then the RFA may be canceled in
accordance with Md. Code Ann., State Finance and Procurement Art., § 3- 207(b)(2).

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SECTION 2 – MANDATORY REQUIREMENTS
2.1​

Applicant Mandatory Requirements

The Applicant must provide proof with its application that the following

Mandatory Requirements have been met:

2.1.1​

The Applicant shall be a social organization as defined per Section 7-402 of the State Finance and Procurement
Article of the Annotated Code of Maryland or a local, state government agency, public college or state university.

2.1.2​

For social organization Applicants (not local, state government agency, public college, or state university), the
Applicant must be a nonprofit organization, classified by the IRS as tax-exempt under section 501(c)(3) or section
501(c)(4) of the Internal Revenue Code. Applications must include attachments of the following documentation
from the applicant:
REQUIRED DOCUMENTATION: Documentation of tax-exempt status of the Applicant or the Applicant’s
fiscal sponsor (i.e., IRS tax exempt status determination letter)

2.1.3​

If the Applicant is a county or local government applying on behalf of a local fire department, volunteer fire
company, or volunteer fire department, the Applicant County or local government must submit a list of those fire
departments and/or volunteer fire companies/departments with an estimate of the number firefighters represented
by each organization on whose behalf the Applicant is submitting an application.
REQUIRED DOCUMENTATION: A letter, on letterhead, from an authorized individual in the
county or local government listing the local fire departments, volunteer fire companies, and/or
volunteer fire departments represented in the application and an estimate of the number of
firefighters represented by each organization.

2.14 ​

A fire department applying independent of its local or county government shall be certified as a local fire
department, or a volunteer fire company, or a volunteer fire department in Maryland.
REQUIRED DOCUMENTATION: As proof of meeting this requirement, the Applicant shall
provide with its Application a letter from an authorized individual in the county or local
government (e.g. municipality, township) on county or local government letterhead providing
evidence of current status as a local fire department, volunteer fire company, or volunteer fire
department. This letter should include the name and physical location/address of the Applicant.

2.1.5 ​ A volunteer firefighter association applying on behalf of member volunteer fire departments or
volunteer fire companies shall submit with its Application a letter from an authorized individual on
their Board of Trustees or other similar board on their association’s letterhead that a) provides
evidence of current status as a volunteer firefighter association and b) lists each volunteer fire
department or volunteer fire company on whose behalf the volunteer association is applying and c)
the number of their member firefighters expected to participate in the screening project.
REQUIRED DOCUMENTATION: Letter from an authorized individual on the fire
association’s Board of Trustees, or other similar board, on their association’s letterhead
providing a) evidence of current status as a volunteer firefighter association, b) the names and
physical locations/addresses of member volunteer fire departments or volunteer fire companies
on whose behalf the Applicant is applying, and c) the estimated number of firefighters expected
to participate in the proposed screening project.

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THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

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SECTION 3 – SCOPE OF WORK
3.1​

Background and Purpose

According to the National Institute for Occupational Safety and Health (NIOSH), firefighters have a 9%
higher risk of developing cancer and a 14% higher risk of dying from cancer compared to the general
United States population.1 Cancer screening tests are tests designed to find cancer in an individual who
does not yet present with cancer signs or symptoms. These may include, but are not limited to:
• A laboratory test,
• An imaging procedure (like mammography)
• A medical procedure (like colonoscopy), and
• A genetic test (like a blood test to detect markers for kidney or colon cancer).
The State is issuing this solicitation to provide local fire departments, volunteer fire companies, and
volunteer fire departments with grant funding to facilitate innovative cancer screening for Maryland
professional and volunteer firefighters. The grants are provided through the Maryland Professional and
Volunteer Firefighter Innovative Cancer Screening Technologies Program (Program), which is administered
by the Maryland Department of Health (MDH). The Program is established under the authority of
Health-General Article §§13-4001 – 13-4007, Annotated Code of Maryland and regulated by Maryland
COMAR 10.04.08 (See Attachment I). The funds are to be used to cover costs associated with innovative
cancer screening tests not offered during routine physical examinations or not covered by insurance. Since
the results from these innovative screening tests do not diagnose cancer, program participants should discuss
their results with their healthcare team and to receive guidance for any further diagnostic testing and
treatment.

3.2​

Scope of Work - Requirements

The steps for applying for this grant are, in summary,
1.​ Assemble a local health care team to help choose a screening test, to oversee the testing processes, and to help
ensure participants receive appropriate counseling and navigation to diagnostic and treatment services, if needed.
2.​ Identify the number of firefighters at greatest risk for cancer and prioritize who will be screened.
3.​ Designate an operations person to lead the team.
4.​ Designate an administrative person to file reports and invoices and to communicate regularly with MDH.
5.​ Fill in Forms 1-7 and include them in the application.
6.​ Attach other required documents:
a.​ 501(c)(3) or 501(c)(4) documentation
b.​ An up-to-date W-9
c.​ If Applicant is county or local government: see Section 2.1.3
d.​ If Applicant is a fire department applying independent of its local or county government: See Section
2.1.4
e.​ If Applicant is a volunteer firefighter association applying on behalf of member volunteer fire
departments or fire companies: See Section 2.1.5
For this project, the Applicant must have a healthcare team in place to help make decisions about the best test to use and
to help firefighter participants interpret results and, as needed, connect to diagnostic and treatment services. Partnerships
with innovative cancer screening test companies are permitted, but cancer screening test company employees and, to

1

Pinkerton L, Bertke SJ, Yiin J, et al. Mortality in a cohort of US firefighters from San Francisco, Chicago and Philadelphia: an update.
Occupational and Environmental Medicine 2020;77:84-93.

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reduce conflict of interest, affiliated consultants may not serve as members of the Applicant’s healthcare team. A cancer
screening test company may assist the Applicant to
●​ coordinate screening logistics,
●​ schedule screening sessions,
●​ provide written materials and templates for pre- and post-test counseling,
●​ ensure sample storage and transportation, and
●​ deliver results to individual participants.
Qualified healthcare staff from a cancer screening test company may also assist the Applicant’s healthcare team with
explaining test results to firefighter participants. However, a cancer screening test company shall not be the sole provider
of pre- and post-test counseling to participant firefighters nor lead discussions about diagnosis and treatment with
firefighters who participate in the project. A cancer screening test company may not lead comprehensive clinical
decision-making with firefighters who participate in the project.
Using the forms provided in Attachment G, the Applicant shall:
3.2.1​ Identify a Valid Innovative Cancer Screening Test and Services (Forms 1 and 2)
​
3.2.1.1 With assistance from their assembled healthcare team (see Section 3.2.3 below):
A.​ Investigate and compare available cancer screening tests.
o​ The healthcare team may seek technical information or educational input from screening test
companies, but all test selection decisions must be made independently by the healthcare team and the
Applicant. A brief list of some known tests can be found in the Resources section of the Program’s
webpage.
B.​ Identify an innovative cancer screening test(s) appropriate for their firefighters.
o​ Include as an attachment with this Application the manufacturer’s scientific literature and supporting
evidence that documents:
1. the claimed accuracy and reliability of the proposed test;
2. the scientific and clinical evidence supporting the claimed accuracy and reliability of the
screening test;
3. whether the test employs innovative or novel technologies such as DNA sequencing, genomics,
proteomics, metabolomics, machine learning, artificial intelligence, big data analytics, and
other state-of-the-art technology.
4. whether the test can simultaneously screen for two or more cancer types for which firefighters
have a higher incidence or death rate;
5. the cost of each test; and
6. whether the test is developed, manufactured, or commercialized by a business entity located in
Maryland.
C.​ If more than one innovative cancer screening test will be used, describe the additional test(s) using the criteria
listed in section 3.2.1.1 (B.1 through 6).
D.​ The clinical lead from your healthcare team must sign Form 1 attesting to selecting the test independent of the
testing company.
3.2.1.2 Use Form 2 to list all the services the testing company will provide.
●​ Attach the proposal from the testing company attesting to the services it will provide.
3.2.2​

Describe the Project Implementation Plan (Form 3)

3.2.2.1. Use Form 3 to describe
A. Who will be responsible for recruitment and carrying out the actions needed to recruit participants?
B. Who will be responsible for organizing the screening event(s)?

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C. Who will be responsible for administering the screening tests, including ensuring each participant receives
pre-test counseling that includes informed consent?
D. Who will ensure participants receive post-test counseling, as needed?
E. Who will be responsible for ensuring referrals and connections to care for diagnostic testing and treatment for
participants who have positive screening test results?
F. Who will be responsible for obtaining summary/aggregate results from the testing company for grant reporting
purposes?
3.2.2.2. Provide a brief description of what your organization will do to complete each activity in the last column on
the right on Form 3.
3.2.3​

Identify a Healthcare Team (Form 4)
In addition to assisting with the identification of an appropriate screening test, the project’s healthcare team shall
be responsible for
●​ overseeing test administration,
●​ ensuring comprehensive pre-and post-test counseling,
●​ ensuring appropriate referrals for diagnostics and treatment, and
●​ guiding care coordination and referrals to primary care.
Note: Employees and consultants of a testing company may not serve as members of the Applicant’s healthcare
team.

3.2.3.1 Identify the healthcare team member(s) who will:
A. Help the Applicant identify an appropriate innovative cancer screening test.
B. Lead clinical decision making throughout the project period.
C. Ensure appropriate pre- and post-screening procedures and protocols (development of informed consent forms,
development of pre-and post-screening counseling protocols, and delivery of these vital services during the
project period).
D. Lead blood draws at each screening session, if applicable.
E. Manage logistics, including test kit delivery and storage, sample processing (e.g., centrifuge and other
necessary handling), and sample transportation, if applicable.
F. Referrals and care navigation, as needed.
3.2.3.2 Add any other relevant information about the healthcare team to the bottom of Form 4.
3.2.4 Prioritize Firefighters for Screening (Form 5)
3.2.4.1 Fill in Form 5: Firefighter Prioritization
A. Use at least two of the items listed as possible screening criteria to prioritize your firefighters at the highest risk
of cancer (among all who are eligible for screening) based on the latest scientific and medical research.
B. Provide a brief explanation for why the criteria were chosen.
3.2.4.2. Identify:
A. the number of firefighters employed by, or serving with, the Applicant who may be eligible to be screened with
the innovative cancer screening tests, including retirees.
B. the expected number of participants, including retirees.
3.2.5 Describe Your Organization’s Background and Capacity (Form 6)
Applicants and their assembled healthcare team (see 3.2.3 above), either directly or through their
subcontractor(s), must be able to provide all services and meet all the requirements requested in
this solicitation. Successful Applicants shall remain responsible for performance regardless of
subcontractor participation in the work.
●​ Examples of services for which applicants may subcontract for include phlebotomy,
sample storage and sample transportation, and scheduling logistics.

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3.2.5.1 Organizational Capacity to describe the Applicant’s Organization’s Background and
Capacity.
A. Clearly identify the county, municipality, volunteer fire association, local fire department, volunteer fire
company, or volunteer fire department that will be the recipient of the grant.
B. If two or more fire departments or fire companies are collaborating to procure and administer tests, clearly
indicate which one is the Applicant that will be responsible for receiving and administering the funding and
submitting required reports on behalf of the other agencies.
3.2.5.2 Briefly (2-3 sentences) describe the local fire department(s) or volunteer fire company(ies) or volunteer
fire department(s) that will be served by this grant.
o Location
o Service area/population served
o Any other information deemed relevant (average number of calls per week/month/year,
etc.)
3.2.5.3 List general information about the firefighter population under consideration for screening, including
o race/ethnicity breakdown,
o gender,
o age ranges and average age,
o average length of fire service,
o percentage who are retirees, and
o average number of calls with fire exposure per firefighter.
3.2.5.4 Describe in 2-6 sentences:
o the Applicant’s experience carrying out cancer screening projects.
o any experience implementing health programs for firefighters.
3.2.5.5 Briefly describe in 2-6 sentences the partners with whom you intend to carry out this innovative cancer
screening technologies project and the roles they will play in the project.
3.2.6 Maintain Records of Cancer Screenings and Submit Financial Forms and Progress Reports (Form 7)
3.2.6.1 The Applicant shall attest to following the records retention procedures listed below:
A. Procure and administer the innovative cancer screening tests solely for the firefighters identified by the
Applicant.
B. Verify the administration of the innovative cancer screening tests by health care providers or a clinical service.
C. Maintain an inventory of the innovative cancer screening tests or services purchased by the Applicant and
maintain a record of the innovative cancer screening tests administered.
D. Retain all records pertaining to the grant for 3 years from the date the final report is submitted to MDH or
longer in case of an audit or litigation until the completion of the audit or litigation.
E. Participate in audits as required by MDH.
3.2.6.2 The Applicant shall also attest to following the below reporting requirements.
A. Maintain and submit financial reports and records. This includes:
1. Establishing a separate account to track expenditures under the grant.

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2.​ Maintaining accurate records, including documentation of each transaction associated with the grant.
3.​ Submitting invoices and financial reports (templates will be provided) by the deadline provided by
MDH.
4.​ Submitting a final invoice for any unbilled expenditures by the deadline provided by MDH.
5.​ Submitting refunds of any unexpended funds by the deadline provided by MDH.
B. Along with each invoice submitted,
1. Submit an interim report describing the progress of the grant using the template provided by MDH. The
interim progress report should provide an update on the activities in the Project Implementation Plan (Form 3)
submitted by the Applicant and approved by MDH.
C. Submit a comprehensive final report describing the activities conducted under the grant for the entire grant
period no later than 45 days after the date the grant period ends. The comprehensive final report shall be on the
template provided by MDH and will include performance measures such as:
1.​ The number of individuals screened through the grant
2.​ The type of screening test(s) used
3.​ The cost of the screening test(s)
4.​ The number of risks factors or actionable findings detected by the screening test(s)
5.​ The types of cancer risks or actionable findings detected by the screening test(s)
6.​ The types of cancers detected by the screening test(s)
7.​ The number of cancers detected by the screening test(s)
3.2.7

The Americans with Disabilities Act:
The Applicant will attest to following the requirements of this law on their Transmittal Letter (see template on
Attachment I).
The Americans with Disabilities Act (https: www.ada.gov/) protects qualified individuals with disabilities from
discrimination on the basis of disability in services, programs, and activities. Accessibility and inclusion of diverse
populations are essential to reduce health disparities for vulnerable populations. Contractors must comply with all
ADA requirements in their work to ensure the needs of persons with disabilities and other vulnerable populations are
met. This includes, but is not limited to:
●​ facilities and any venues used for meetings/conferences are accessible.
●​ requested accommodations are provided in a timely manner; and
●​ written and printed materials developed in accessible formats (easy to read, large print, etc.), or providing
access to alternative formats.

For contracts which include direct patient care or service delivery through a program, the ADA requires entities provide
full and equal access for people with disabilities. This includes, but is not limited to:
●​ reasonable modifications of policies, practices, and procedures.
●​ effective communication; and
●​ accessible facilities.

3.3​

Invoicing

3.3.1​

General
(a)​

All invoices shall include the following information:
●​ Grantee name;

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●​ Remittance address;
●​ Federal taxpayer identification number (or if sole proprietorship, the individual’s social security
number);
●​ Invoice period;
●​ Invoice date;
●​ Invoice number
●​ State assigned Contract number;
●​ State assigned (Blanket) Purchase Order number(s);
●​ Goods or services provided; and
●​ Amount due.
Invoices submitted without the required information cannot be processed for payment until the Contractor
provides the required information.
(b)​

The Department reserves the right to reduce or withhold Grant payment in the event the Grantee does not
provide the Department with all required deliverables within the time frame specified in the Grant or in the
event that the Grantee otherwise materially breaches the terms and conditions of the Grant until such time
as the Grantee brings itself into full compliance with the Grant.

3.3.2​ Invoice Submission Schedule
​
This grant is reimbursement-based funding. Grant recipients must submit an invoice with appropriate
documentation of expenses to MDH for reimbursement of those expenses.
The Grantee shall submit invoices in accordance with the following schedule:
Documents
Invoice and Interim
Progress Report
Final Financial
Report and Final
Progress Report

Reporting Period
March 1, 2027 – June 30, 2027

Due Date
July 15,
2027
August
15, 2027

Notes
Invoices must be
accompanied by
adequate support
March 1, 2027 – June 30, 2027
documentation
and a Progress
Report
Grantees may submit their invoices and progress reports before the due date.

•​ The invoice (template to be provided by the contract monitor) is due by the 15 day of the month
th

following the end of the grant period. An interim progress report (template to be provided by the
contract monitor) must be submitted with that invoice.

•​ A final financial report listing all grant expenditures during the award period (template to be provided
by contract monitor) is due no later than 45 days after the date the grant period ends. A final progress
report (template to be provided by contract monitor) is also due at that time.
Supporting Documentation Requirements: The award recipient must be able to support grant expenditures
with adequate source documentation. The extent of the documentation required is affected by the budgetary
categories stated in the approved budget. The nature and type of documentation needed may also vary,
depending on the relationship to specific internal controls.

3.3.3​ Insurance Requirements - The recommended awardee must maintain current certificate(s) of insurance
with the prescribed coverages, limits and requirements set forth in this section within five (5) Business
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Days from notice of recommended award. During the period of performance for multi-year contracts,
the Grantee shall provide certificates of insurance annually, or as otherwise directed by the Contract
Monitor. Any insurance furnished as a condition of the Contract shall be issued by a company
authorized to do business in the State of Maryland.
3.3.3.1​

Subcontractor Insurance - The Grantee shall require any subcontractors to obtain and maintain
comparable levels of coverage and shall provide the Contract Monitor with the same
documentation as is required of the Contractor.

3.3.3.2​

The following type(s) of insurance and minimum amount(s) of coverage are required:

A.​ Commercial General Liability - of $1,000,000 combined single limit per occurrence for bodily injury,
property damage, and personal and advertising injury and $3,000,000 annual aggregate. The minimum
limits required herein may be satisfied through any combination of primary and umbrella/excess liability
policies.

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SECTION 4 – APPLICATION FORMAT
4.1​

Two Part Submission

4.1.1​

Applicants shall submit applications in separate volumes:

▪​

Volume I – Project Narrative

▪​

Volume II – Budget Justification/Narrative

4.2​

Applications

4.2.1​

Applications must be submitted to eMaryland Marketplace Advantage (eMMA). Procurement Officer will not
accept submission after the date and exact time stated in the Key Information Summary Sheet.

​
4.2.1.1​ The submission subject line shall state the RFA Title and PHPA number and either Project Narrative or
Budget Narrative.
​
​
​

4.2.1.2​ Two Part Submission:
​
A. Project Narrative (See Section 4.3)
​
B. Budget Justification/Narrative (See Section 4.4)

4.2.2​

Applications will be shown only to State employees, members of the Evaluation Committee, or other persons
deemed by the Department to have a legitimate interest in them.

*All information submitted as part of this proposal is subject to release under the Public Information Act (PIA). If
you would like the Maryland Department of Health (MDH) to consider redactions in the event that your proposal
is subject to a PIA request, submit a proposed PIA copy including justifications for each redaction and under what
statute that justification is qualified for redaction.

4.3​

Volume I – Project Narrative

Note:​ No pricing information is to be included in the Project Narrative (Volume 1). Pricing information is to be
included only in the Budget Justification/Narrative (Volume II).
4.3.1​

The Project Narrative shall include the following documents and information in the order specified as follows:
4.3.1.1​ Transmittal Letter:
●​ Applicant;
●​ Solicitation Title and Solicitation Number that the Proposal is in response to;
●​ Signature, typed name, and title of an individual authorized to commit the Applicant to its
Proposal;
●​ Federal Employer Identification Number (FEIN) of the Applicant, or if a single individual, that
individual’s Social Security Number (SSN);
●​ Applicant’s eMMA number;
●​ Applicant’s MBE certification number (if applicable);
●​ Applicant’s SBR number (if applicable) – please contact eMMA at 410-767-1492 if you don’t
know your number.

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●​ A one sentence attestation that the Applicant will follow the requirements of the Americans with
Disabilities Act (Section 3.2.8)
4.3.1.2​ Scope of Work on Forms 1-7 (as described in Section 3.2).
​

4.3.1.3 Mandatory Requirements Documentation as specified in Sections 2.1.2 – 2.1.5.
4.3.1.4 Applicant Technical Response to RFA Requirements and Proposed Work Plan:
a.​

The Applicant shall address each Scope of Work requirement (Section 3.2) and provide details on
Forms 1-7.

b.​

Applicant shall use the Application Final Checklist to acknowledge
1.​ They have read the American with Disabilities Act Statement in Section 3.2 and will meet all
requirements.
2.​ They have attested to all the required parts of the Scope of Work.

4.3.1.5​ Signed W-9 with Contact Person Names and Phone Number
4.3.1.6​ SDAT Status- Maryland State Department of Assessments & Taxation (SDAT).
​
​
Visit https://sdat.dat.maryland.gov/RealProperty/Pages/default.aspx for ​
additional information.
​
a.​
The applicant shall take the necessary steps to ensure good standing with the ​
Maryland State Department of Assessments & Taxation.
​
b. ​
The applicant must be in good standing at the time the award is made.

4.4​

​

​

​

​

Volume II – Budget/Budget Narrative​

4.4.1 In a file separate from the Project Narrative and clearly identified in the format identified in Section 4.2
“Applications,” the Applicant shall submit a copy of the Budget/Budget Narrative. The Budget/Budget Narrative
shall contain all price information in the format specified in Exhibit B. The Applicant shall complete the
Budget/Budget Narrative Form only as provided in the Budget Narrative Form.
4.4.2 The Applicant shall attach to the Budget Form Exhibit B document that details the total cost of the proposed
activities. The budget categories may include: Personnel (salary and fringe), Consultants; Travel; Contractual;
Supplies; Operating Costs; and Other project-related costs.

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SECTION 5 – EVALUATION COMMITTEE, EVALUATION CRITERIA, AND
SELECTION PROCEDURE
5.1​

Evaluation Committee

5.1.1​

Evaluation of Applications will be performed by a committee established for that purpose and based on the
evaluation criteria set forth below. The Evaluation Committee will review Applications, participate in Applicant
oral presentations and discussions, and provide input to the Procurement Officer. The Department reserves the
right to utilize the services of individuals outside of the established Evaluation Committee for advice and
assistance, as deemed appropriate.

5.2​

Project Narrative Evaluation Criteria

The criteria to be used to evaluate each Project Narrative within the Scope of Work: Requirements are listed below in
descending order of importance.
5.2.1. ​ Identify a Valid Innovative Cancer Screening Test and Services as described in Section 3.2.1 and on Forms 1 and
2
5.2.2. ​ Describe the Project Implementation Plan as described in Section 3.2.2 and on Form 3
5.2.3. ​ Identify a Healthcare Team as described in Section 3.2.3 and on Form 4
5.2.4.​ Prioritize Firefighters for Screening as described in Section 3.2.4 and on Form 5
5.2.5. ​ Describe Your Organization’s Background and Capacity as in Section 3.2.5 and on Form 6
5.2.6.​ Maintain Records of Cancer Screenings and Submit Financial Forms and Progress Reports as described in Section
3.2.6 and on Form 7
5.2.7​

5.3​

Budget Narrative Evaluation Criteria

All Qualified Applicants will be ranked from the lowest (most advantageous) to the highest (least advantageous) based on
the rating of the Project Narratives. The Budget/Budget Narrative (including the Budget Form and Budget Narrative), will
be evaluated based on reasonable cost given the time and effort described in the Project Narrative. The budget line items
must be within the stated guidelines set forth in this RFA and as submitted on Exhibit B – Budget/Budget Narrative.

5.4​

Selection Procedures

5.4.1​

General
The Grant will be awarded in accordance with the Standard Grant Agreement method outlined in the
Announcement. The State may determine an Applicant to be non-responsive and/or an Applicant’s Application to

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be not reasonably susceptible of being selected for award at any time after the initial closing date for receipt of
Applications and prior to Grant award.
If the State finds an Applicant to be not responsive and/or an Applicant’s Project Narrative to be not reasonably
susceptible of being selected for award, that Applicant’s Budget Narrative will be returned if the Budget Narrative
is unopened at the time of the determination.
5.4.2​

Award Determination
Upon completion of the Project Narrative and Budget Narrative evaluations and rankings, each Applicant will
receive an overall ranking. The Procurement Officer will recommend award of the Grant to the responsible
Applicant that submitted the Application determined to be the most advantageous to the State. In making this
most advantageous Application determination, technical factors and financial factors will be weighted equally.

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RFA ATTACHMENTS
EXHIBIT A – Budget Form
This must be completed and submitted with the Project Narrative in a separate envelope.
EXHIBIT B- Budget Narrative
This form must be completed and submitted with the Budget Form in a separate envelope from the Project Narrative.
EXHIBIT C- Standard Grant Agreement “Sample”
This is the sample grant agreement used by the Department. It is provided with the RFA for informational purposes
and is not required to be submitted an Application submission time. Upon notification of recommendation for award,
a completed standard grant agreement will be sent to the recommended awardee for signature. The recommended
awardee must return to the Procurement Officer one (1) executed copies of the Standard Grant Agreement within five (5)
Business Days after receipt. Upon award, a fully executed copy will be sent to the Grantee. APPENDIX A & B
EXHIBIT D – RFA Document Checklist
Use this checklist to ensure that the required documents for the Project Narrative and Budget Narrative are completed.
ATTACHMENT A- Conditions of Award
ATTACHMENT B- Federal Funds
ATTACHMENT C- Debarment Affirmation
ATTACHMENT D - Certification Regarding Tobacco Smoke
ATTACHMENT E - Certification Regarding Lobby
ATTACHMENT F- Additional Information required for Prevention and Health Promotion

Administration Grants

ATTACHMENT G: Forms 1-7
ATTACHMENT H: Evaluation Criteria Weights
ATTACHMENT I: Transmittal Letter Template
ATTACHMENT J: COMAR 10.14.08 01- .08

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EXHIBIT A – BUDGET FORM

BUDGET FORM
The Budget Narrative shall contain all price information in the format specified on these pages. Complete the Budget
Form only as provided in the Budget Form format. Do not amend, alter or leave blank any items on the Budget Form.
Failure to adhere to any of these instructions may result in the Budget Narrative being determined non-responsive and
rejected by the Department.
Submitted By:
Authorized Signature: _______________________________________________ Date: ________________________​
Printed Name and Title: ___________________________________________________________________________
Organization Name​
:
________________________________________________________________________________
Organization Address: _______________________________________________________________________________
Location(s) from which services will be performed (City/State): ___________________________________________
FEIN: _________________________________________
eMMA #:​
________________________________________
Telephone: (_______) _______-- ____________________
Fax: (_______) _______--____________________
E-mail: _________________________________________​

Budget Summary
Line Item

Qty

Unit Cost

Total Cost

Medical Supplies (test kits)
Other Medical Supplies (syringes, tourniquets,
etc.)
Purchase of Services (full-body ultrasound,
phlebotomy, participant counseling services,
etc.)
Other (Specify)
TOTAL

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EXHIBIT B – BUDGET JUSTIFICATION/NARRATIVE

BUDGET NARRATIVE TEMPLATE
Sample Line-Item Justification
Medical Supplies (Purchase of Test Kits): $15,500
Justification: Funds will be used to purchase blood-based test kits to screen 62 professional, volunteer, and
retired firefighters at highest risk. These 62 firefighters are part of the Anaheim Firefighters Association.
$250/test kit x 62 firefighters = $15,500

Purchase of Service (Local Health Clinic Compensation): $6,900
Justification: Funds will be used to compensate two nurse practitioners at Anaheim Wellness Clinic to support
the project as part of the health care team assisting with test selection, project oversight, clinical leadership, and
referrals for diagnosis and treatment.
$75/hour x 2 Nurse Practitioners x 46 hours (estimated) =$6,900over the project period

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EXHIBIT C – Standard Grant Agreement “Sample” (Replace with RFA template revision)
ORGANIZATIONS RECEIVING APPROPRIATIONS FROM THE STATE
STANDARD GRANT AGREEMENT
​
This Agreement, which is executed in compliance with Section 7-402 of the State Finance and Procurement Article of the Annotated Code
of Maryland, is made this <enter day> day of <month, year>
, between the State of Maryland (the “State”), acting through the
<enter MDH Address> and the <grantee name> (the “Grantee” ), located at
Maryland Department of Health, (the “Department”), located at​
<grantee address> in
<county / city> County,
<state, zip>
, a Maryland Limited Liability Company / Corporation. .
​
​
​
​
​
1. Effective on the date of execution of this Agreement, the State is extending to the Grantee a grant in the amount of <amount in words>
Dollars ($ xx,xxx.xx) (the “Grant”), which the Grantee shall use only for the following purposes: <grant purpose>
​
2. Any expenditure of Grant funds that is not consistent with the purposes stated in paragraph 1 may, at the sole discretion of the
Department, be disallowed. Should any expenditure be disallowed, or should the Grantee violate any of the terms of this Agreement, the State may
require repayment to the State Treasury, an offset from any State Grant to the Grantee in the current or succeeding fiscal year, or other appropriate
action. The Grantee shall repay to the State any part of the Grant that is not used for the purposes stated in paragraph 1 within 3 months after the date
of this Agreement.
​
3. The Grantee may not sell, lease, exchange, give away, or otherwise transfer or dispose of real or personal property, or any part of or
interest in real or personal property, acquired with Grant funds without the prior written consent of the Department. This includes transfer or
disposition to a successor on the merger, dissolution, or other termination of the existence of the Grantee. The Grantee shall give the Department
written notice at least 30 calendar days before any proposed transfer or disposition. Any proceeds from a permitted transfer or disposition shall be
applied to repay to the State a percentage of that portion of the Grant allocable to the particular real or personal property transferred or disposed of,
unless the Department and the Grantee agree to other terms and conditions. The percentage shall be equal to the percentage of the unadjusted basis
of the property that would remain if the property had been recovery property placed in service after December 31, 1980, and if all allowable
deductions had been taken up to the time of disposition under the Accelerated Cost Recovery System (ACRS) specified in the United States Internal
Revenue Code, Section 168(b)(1).
​
4. For any item of real or personal property that is acquired with Grant funds and has an original fair market value of Five Thousand
Dollars ($5,000) or more, the Grantee shall, at its own expense, and for the reasonable useful life of that item or for 5 years, whichever is less, obtain
and maintain insurance. The insurance shall provide full protection for the Grantee and the State against loss, damage, or destruction of or to the real
or personal property. The Grantee shall, on request, provide the Department with satisfactory evidence of its compliance with this requirement.
Proceeds of insurance required by this paragraph shall be applied toward replacement of the real or personal property or toward the partial or total
repayment of the State of the Grant, in the sole discretion of the Department.
​
5. The Grantee may not discriminate against any employee or applicant for employment because of race, color, religion, sex, national
origin, or any other characteristic forbidden as a basis for discrimination by applicable laws and certifies that its Constitution or by-laws contains a
non-discrimination clause consistent with the Governor’s Code of Fair practices.
​
​
6. The person executing this Agreement on behalf of the Grantee certifies, to the best of that person’s knowledge and belief, that:
A.)​ Neither the Grantee, nor any of its officers or directors, nor any employee of the Grantee involved in obtaining contracts with or grants
from the State or any subdivision of the State, has engaged in collusion with respect to the Grantee’s application for the Grant or this
Agreement, or the performance of this Agreement, or has been convicted of bribery, attempted bribery, or conspiracy to bribe under
the laws of any state or of the United States.
B.)​ The Grantee has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee or
agent working for the Grantee, to solicit or secure the Grant or this Agreement, and the Grantee has not paid or agreed to pay any such
entity any fee or other consideration contingent on the making of the Grant or this Agreement; the grantee understands and complies
with the Conflicts of Interest provision of the Public Ethics Law, Maryland Code Annotated, General Provisions, Title 5, Subtitle 5
and as otherwise set forth under Maryland law..
C.)​ The Grantee, if incorporated, is registered or qualified in accordance with the Corporations and Associations Article of the Annotated
Code of Maryland, is in good standing, has filed all required annual reports and filing fees with the Department of Assessments and
Taxation and all required tax returns and reports with the Comptroller of the Treasury, the Department of Assessments and Taxation,
and the Department of Labor, Licensing and Regulation, and has paid or arranged for the payment of all taxes due to the State; and
D.)​ No money has been paid to or promised to be paid to any legislative agent, attorney, or lobbyist for any services rendered in securing
the passage of legislation establishing or appropriating funds for the Grant.

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E.)​ Neither the Grantee, nor any of its officers or directors, nor any person substantially involved in the contracting or fund raising.
activities of the Grantee, is currently suspended or debarred from contracting with the State or any other public entity or subject to
debarment under the Code of Maryland Regulations, COMAR 21.08.04.04.
​ 7. Within 60 calendar days after the close of any grant period in which the Grantee receives funds under this Agreement, the Grantee shall
provide to the Department an itemized statement of expenditures, showing how the funds were expended for that grant period. In addition, a
copy of the statement shall be mailed to the Director, General Accounting Division, Office of the Comptroller of the Treasury, Room 200,
Louis L. Goldstein Treasury Building, Annapolis, Maryland 21401. The Grantee shall retain bills of sale or other satisfactory evidence of
the acquisition of any real or personal property for at least 3 years after the date of this Agreement. The Department, the Department of
Budget and Management, the State Comptroller, and the Legislative Auditor, or any of them, may examine and audit this evidence, on
request, at any reasonable time within the retention period.
​ 8. The Grantee shall comply with Section 7-221, 7-402, and 7-403 of the State Finance and Procurement Article of the Annotated Code of
Maryland, as applicable.
​

9. The laws of Maryland shall govern the interpretation and enforcement of this Agreement.

​

10. This Agreement shall bind the respective successors and assigns of the parties.
​ 11. The Grantee may not sell, transfer, or otherwise assign any of its obligations under this Agreement, or its rights, title, or interest in this
Agreement, without the prior written consent of the Department.

​

12. No amendment to this Agreement is binding unless it is in writing and signed by both parties.
13.​ The following items are incorporated by referenced and made a part of this Agreement . Appendix A & B, Attachment A, B, C, D,
E.&F.
14.​ The Grantor can terminate this agreement, in whole or in part, for convenience, without a breach or default of the Grantee, with thirty
days notice to the Grantee.
15.​ Grantee agrees to indemnify, defend and hold harmless the State of Maryland from any claims, demands, losses, or suits arising from
or out of their performance of this Agreement.

SIGNATURES ON THE FOLLOWING PAGE

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IN TESTIMONY WHEREOF, WITNESS the hands and seals of the parties.

GRANTEE

DEPARTMENT

_________________________________________

__________________________________________

(Name of Corporation or Association)

Maryland Department of Health.
(Name of Corporation or Association)
__________________________________________
SEAL

By: ___________________________________________
​
​
SEAL
​
Name:

By:
​
Name:

.

_______________________________

.

.
.

Title:
________________________________________________

Title: ________________________________________________

.

Date: ___________________________________________

Date: __________________________________________

.

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APPENDIX A
The Department’s Grant Monitor is:​

The Grantee’s Grant Monitor is:

<Name and Title of MDH grant monitor>​
<Office>​
Maryland Department of Health​
201 W. Preston Street​​
Baltimore, Maryland 21201​ ​
Phone: ​
Email:​​

<enter name, title, office, grantee agency, address,
phone number and email >

I.

BACKGROUND INFORMATION OF AGREEMENT
<Enter background information of the agreement>

II.

DUTIES OF THE GRANTEE

SCOPE OF WORK:
<Enter all duties and scopes of work for the grant agreement>

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APPENDIX B (insert revised budget)
Cost Estimate for:

<Name of Project>
PERIOD OF PERFORMANCE - <Date of Project>

<Enter Budget>

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II. ​

DUTIES OF THE DEPARTMENT

Other than awarding the funds to the <grantee/sub-recipient/sub-awardee> for this project <MDH awarding
agency> will:
Provide necessary technical support and monitoring to <grantee/sub-recipient/sub-awardee> to ensure state and
federal grant compliance.
This includes but is not limited to:
●​ Completion of the MDH Office of the Inspector General Risk Assessment. Visit
https://health.maryland.gov/oig/Pages/DHMH%20OIG.aspx for more information.
●​ Completion of the Standard Grant Agreement Checklist.
●​ Determination of Good Standing with the Maryland State Department of Assessments &
Taxation (SDAT). Visit https://sdat.dat.maryland.gov/RealProperty/Pages/default.aspx for
additional information.
●​ Review for Debarment, Suspension, or any Exclusion from doing business with Maryland. Visit
https://bpw.maryland.gov/pages/debarments.aspx for additional information.
●​ Determination regarding No Conflicts of Interest.
●​ Review of Single Audits

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SECTION IV. INCORPORATION BY REFERENCE
Both parties hereby agree that the documents described below, if any, are hereby incorporated into and made an
integral part of this Agreement: (Type "None", if none)

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Exact Title of Document(s)

Number of Pages

Conditions of Award- Attachment A

2

Federal Funds- Attachment B

2

Debarment Affirmation- Attachment C

2

Certification Regarding Tobacco Smoke- Attachment D

1

Certification Regarding Lobby- Attachment E

5

Additional Information required for Prevention and Health Promotion
Administration Grants – Attachment F

2

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ATTACHMENT A
CONDITIONS OF AWARD
Maryland Department of Health (MDH)
<Enter Department Here>
<Enter Federal Awarding Agency Here>
<Enter Name of Federal Award and Grant Number Here>
​
​
​

​
​

​
​

Important Dates:​
<Enter Date Here>:
<Enter Date Here>:
<Enter Date Here>: ​
<Enter Date Here>:​

Period of Performance: ​
​
​

<Enter from and To Dates Here>

​
Quarterly progress report
All funds obligated
All funds must be spent
Final progress and fiscal report due to MDH

The grantee/sub-grantee/sub-recipient (circle one), shall comply with these conditions. Consequences for failure
to comply with these conditions may include: a point reduction in score for future competitive and
non-competitive applications, a reduction of overall award, audit exceptions and/or reduction in future awards.
Program Requirements:
1.​ The grantee/sub-grantee/sub-recipient, <Enter Grantee Name Here > agrees to comply with MDH
guidelines and initiatives with regards to their expenditures/purchases.
2.​ When procuring equipment, the recipient must comply with the procurement standards at 45 CFR Part
92.36 and 45 CFR 74.40 through 74.48, including 74.45, which requires the performance and
documentation of some form of cost or price analysis with every procurement action.
3.​ The grantee/sub-grantee/sub-recipient, will perform activities that coordinate, integrate, prioritize and
sustain improvements in public health emergency preparedness.
4.​ The grantee/sub-grantee/sub-recipient, shall cite < Enter Name of Federal Award > and the MDH <Enter
Department Here> as a funding source when publishing or presenting data or programs partially or fully
funded by MDH grants.
5.​ The grantee/sub-grantee/sub-recipient, should inform the MDH <Enter Department Here> as a courtesy
when a presentation or publication is made public that involves programs or data partially or fully funded
by MDH, and any federal grants. All reports, data, software, or presentations generated from federal
funded projects must be made available to MDH for review and comment prior to release or distribution.
​
Fiscal Requirements:
1.​ The grantee/sub-grantee/sub-recipient, shall not use <Enter Name of Federal Award> to:
a.​ Support the costs of operating clinical trials of investigational agents, equipment or treatments;
b.​ Make payments directly to recipients of services, except for reimbursement of reasonable and
allowable out-of-pocket expenses associated with consumer participation in State or consortia
activities;
c.​ Support legal services;
d.​ Provide direct maintenance expenses of privately owned vehicles or any other costs associated
with a vehicle, such as lease or loan payments, vehicle insurance, or license registration fees;
e.​ Purchase or improve land, or to purchase, construct, or make permanent improvements to any
building, except for minor remodeling;
f.​ Pay property taxes;
g.​ Fund capital improvement projects;

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h.​ Supplant personnel costs and/or other activities.
i.​ Prepare, distribute, or use of any material (publicity/propaganda) or to pay the salary or expenses
of grants, contract recipients, or agents that aim to support or defeat the enactment of legislation,
regulation, administrative action, or executive order proposed or pending before a legislative
body.
2.​ The grantee/sub-grantee/sub-recipient will comply with all MDH and federal fiscal requirements for
timely submission of detailed budgets and budget modifications, including monthly invoice requirements.
3.​ The grantee/sub-grantee/sub-recipient will return any unspent and unobligated funds to MDH and
provide the necessary supporting documentation.

Audits:
The grantee/sub-grantee/sub-recipient shall submit audits in accordance with Federal OMB 2 CFR 200, Subpart F
- Audit Requirements. An electronic copy of all audits (2 CFR 200 Subpart F, as well as independent auditors)
performed against federal funding should be forwarded to the Department for review.
Site Visits and Surveys:
1.​ As requested, the grantee/sub-grantee/sub-recipient shall participate fully in the MDH <Enter Department
Here> Quality Improvement and Technical Assistance activities, which may include, but are not limited
to:
a.​ Comprehensive site visits at the Department’s request within the project period;
b.​ Interviews of staff, review of fiscal and program records, monitoring, risk assessment, review
of inventory purchased against federal funding, interviews with administrators, and observation
of program activities/facility.
Equipment Inventory Requirements:
Equipment purchased with federal funds may be recalled or requested to support local, regional and/or statewide
emergency response efforts and must be cataloged for future reference and review. Cataloging of equipment
should be updated and maintained throughout the project period.
Risk Assessment:
The grantee/sub-grantee/sub-recipient shall be required to participate in an MDH Risk Assessment in accordance
with Federal OMB 2 CFR §200.205 (b) through (d), §200.207, and §200.331 (b) thru (h). As part of this
requirement, sub- recipients will be monitored based on a risk level of High, Medium or Low. Each risk level
imposes certain monitoring requirements set by the MDH Office of the Inspector General in accordance with the
above federal guidelines.

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ATTACHMENT B. FEDERAL FUNDS
A Summary of Certain Federal Fund Requirements and Restrictions
1.
Form and rule enclosed: 18 U.S.C. 1913 and Section 1352 of P.L. 101-121 require that all
prospective and present sub-grantees (this includes all levels of funding) who receive more than
$100,000 in federal funds must submit the form “Certification Against Lobbying.” It assures,
generally, that recipients will not lobby federal entities with federal funds, and that, as is
required, they will disclose other lobbying on form SF- LLL.
2.
Form and instructions enclosed: “Form LLL, Disclosure of Lobbying Activities” must be
submitted by those receiving more than $100,000 in federal funds, to disclose any lobbying of
federal entities (a) with profits from federal contracts or (b) funded with nonfederal funds.
3.

Form and summary of Act enclosed: Sub-recipients of federal funds on any level must
complete a “Certification Regarding Environmental Tobacco Smoke,” required by Public
Law 103-227, the Pro-Children Act of 1994. Such law prohibits smoking in any portion of
any indoor facility owned or leased or contracted for regular provision of health, day care,
early childhood development, education, or library services for children under the age of
18. Such language must be included in the conditions of award (they are included in the
certification, which may be part of such conditions.) This does not apply to those solely
receiving Medicaid or Medicare, or facilities where WIC coupons are redeemed.

4.

In addition, federal law requires that:
A) Title 2 of the Code of Federal Regulations (CFR) 200, specifically Subpart D, requires
that grantees (both recipients and sub-recipients) which expend a total of $750,000 in federal
assistance shall have a single or program-specific audit conducted for that year in accordance
with the provisions of the Single Audit Act of 1984, P.L. 98-502, and the Single Audit Act
Amendments of 1996, P.L. 104-156 and Title 2 CFR 200, Subpart D. All sub-grantee audit
reports, performed in compliance with Title 2 CFR 200 shall be forwarded within 30 days of
report issuance to the Contract Monitor.
B)

All sub-recipients of federal funds comply with Sections 503 and 504 of the
Rehabilitation Act of 1973, the conditions of which are summarized in item (C).

C) Recipients of $10,000 or more (on any level) must include in their contract language
the requirements of Sections 503 (language specified) and 504 referenced in item (B).
Section 503 of the Rehabilitation Act of 1973, as amended, requires recipients to take
affirmative action to employ and advance in employment qualified disabled people. An
affirmative action program must be prepared and maintained by all contractors with 50 or
more employees and one or more federal contracts of $50,000 or more.
This clause must appear in subcontracts of $10,000 or more:
1) The contractor will not discriminate against any employee or applicant for
employment because of physical or mental handicap in regard to any position for
which the employee or applicant for employment is qualified. The contractor agrees
to take affirmative action to employ, advance in employment and otherwise treat
qualified handicapped individuals without discrimination based upon their physical
or mental handicap in all upgrading, demotion or transfer, recruitment, advertising,
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layoff or termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship.
2) The contractor agrees to comply with the rules, regulations, and relevant
orders of the secretary of labor issued pursuant to the act.
3) In the event of the contractor’s non-compliance with the requirements of this
clause, actions for non-compliance may be taken in accordance with the rules,
regulations and relevant orders of the secretary of labor issued pursuant to the act.
4) The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices in a form to be prescribed by
the director, provided by or through the contracting office. Such notices shall
state the contractor’s obligation under the law to take affirmative action to
employ and advance in employment qualified handicapped employees and
applicants for employment, and the rights of applicants and employees.
5) The contractor will notify each labor union or representative of workers with
which it has a collective bargaining agreement or other contract understanding, that
the contractor is bound by the terms of Section 503 of the Rehabilitation Act of
1973, and committed to take affirmative action to employ and advance in
employment physically and mentally handicapped individuals.
6) The contractor will include the provisions of this clause in every subcontract
or purchase order of $10,000 or more unless exempted by rules, regulations, or
orders of the [federal] secretary issued pursuant to Section 503 of the Act, so that
such provisions will be binding upon each subcontractor or vendor. The contractor
will take such action with respect to any subcontract or purchase order as the
director of the Office of Federal Contract Compliance Programs may direct to
enforce such provisions, including action for non-compliance.
Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Sec. 791 et
seq.) prohibits discrimination on the basis of handicap in all federally assisted
programs and activities. It requires the analysis and making of any changes needed
in three general areas of operation- programs, activities, and facilities and
employment. It states, among other things, that:
Grantees that provide health ... services should undertake tasks such as ensuring
emergency treatment for the hearing impaired and making certain that persons with
impaired sensory or speaking skills are not denied effective notice with regard to
benefits, services, and waivers of rights or consents to treatments.
D) All sub-recipients comply with Title VI of the Civil Rights Act of 1964 that they
must not discriminate in participation by race, color, or national origin.
E)

All sub-recipients of federal funds from SAMHSA (Substance Abuse and Mental
Health Services Administration) or NIH (National Institute of Health) are prohibited
from paying any direct salary at a rate more than Executive Level II of the Federal
Executive pay scale, per year. (This includes, but is not limited to, sub-recipients of
the Substance Abuse Prevention and Treatment and the Community Mental Health
Block Grants and NIH research grants.)
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F) There may be no discrimination on the basis of age, according to the requirements
of the Age Discrimination Act of 1975.
G) For any education program, as required by Title IX of the Education Amendments
of 1972, there may be no discrimination on the basis of sex.
H) For research projects, a form for Protection of Human Subjects (Assurance/
Certification/ Declaration) should be completed by each level funded, assuring that
either: (1) there are no human subjects involved, or (2) an Institutional Review Board
(IRB) has given its formal approval before human subjects are involved in research. [This
is normally performed during the application process rather than after the award is made,
as with other assurances and certifications.]
I)
In addition, there are conditions, requirements, and restrictions which apply only to
specific sources of federal funding. These should be included in your grant/contract
documents when applicable.
J)

National Defense Authorization Act of 2019 (NDAA). The NDAA prohibits the use
of federal funds to cover the cost of equipment, services, or systems that use covered
telecommunications equipment or services as a substantial or essential component of
any system or critical technology as part of any system. Section 889 of the NDAA
defines “covered telecommunications or services” to mean telecommunications and
video surveillance equipment or services produced by Huawei Technologies
Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou
Hikvision Digital Technology Company, or Dahua Technology Company (or any
subsidiary or affiliate of such entities). “Covered telecommunications equipment or
services” also includes telecommunications or video surveillance equipment or
services provided by an entity that the Secretary of Defense, in consultation with the
Director of the National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity that is owned or controlled by the
government of a covered foreign country, i.e. The Republic of China.
G-1
CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1)

No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.

(2)

If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
33
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agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure
Form to Report Lobbying,” in accordance with its instructions.
(3)

The undersigned shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall
certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
Award No.

Organizational Entry

Name and Title of Official Signing for
Organizational Entry

Telephone No. Of Signing
Official

Signature of Above Official

Date Signed

G-2
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
1.
Type of Federal Action:
a. Contract
b. Grant
c. Cooperative
Agreement
d. Loan
e. Loan guarantee
f. Loan insurance

2.
Status of Federal Action:
a. Bid/Offer/application
b. Initial award
c. Post-award

4. Name and Address of Reporting Entity:

□ Prime □ Subawardee Tier

​

,

if known: Congressional District, if
known:
6. Federal Department/Agency:
8. Federal Action Number, if known:
10. a. Name and Address of Lobbying
Registrant
(if individual, last name, first name, MI):

3.
Report Type:
a. Initial filing
b. Material
change

For Material Change
Only: Year
​
quarter
​
Date of last report
​
5. If Reporting Entity in No. 4 is a Subawardee,
Enter Name and Address of Prime:
Congressional District, if known:
7. Federal Program Name/Description:
CFDA Number, if applicable:
​
9. Award Amount, if known:
$
b. Individuals Performing Services (including
address if different from No. 10a) (last name, first
name, MI):

34
09/2024

11. Amount of Payment (check all that apply)
$

13. Type of Payment (check all that apply)

□ a. retainer

□ actual □ planned

​

12. Form of Payment (check all that apply)

□

□ b. one-time

a. cash □ b.
in-kind, specify:
nature
​
value:
​

□ c. commission
□ d. contingent fee
□ e. deferred
□ f. other; specify:
​

14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including
officer(s), employee(s), or Member(s) contacted, for Payment Indicated in Item 11:
(attach Continuation Sheet(s) SF-LLLA, if necessary)

□ Yes ​ □ No

15. Continuation Sheet(s) SF-LLLA attached: ​
16. Information requested through this form is
authorized by title 31 U.S.C. Section 1352. This
disclosure of lobbying activities is a material
representation of fact upon which reliance was
placed by the tier above when this transaction
was made or entered into. This disclosure is
required pursuant to 31
U.S.C. 1352. This information will be available
for public inspection. Any person who fails to
file the required disclosure shall be subject to a
civil penalty of
not less than$10,000 and not more than
$100,000 for each such failure.

Signature:
​

Print Name:

​

Title:

​

Telephone No.:

Date:

​
​

Authorized for Local Reproduction
Standard Form LLL (Rev. 7-97)

Federal Use Only

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING
ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal recipient, at the
initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31
U.S.C. Section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all
items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the
Office of Management and Budget for additional information.
1.

Identify the type of covered Federal action for which lobbying activity is and/or has been secured to
influence the outcome of a covered Federal action.

2.

Identify the status of the covered Federal action.

35
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3.

Identify the appropriate classification of this report. If this is a follow-up report caused by a material
change to the information previously reported, enter the year and quarter in which the change occurred.
Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4.

Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District,
if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be,
a prime or sub-award recipient. Identify the tier of the sub-awardee, e.g., the first sub-awardee of the prime
is the 1st tier. Sub-awards include but are not limited to subcontracts, sub-grants and contract awards under
grants.

5.

If the organization filing the report in item 4 checks "Sub-awardee," then enter the full name, address, city,
State and zip code of the prime Federal recipient. Include Congressional District, if known.

6.

Enter the name of the Federal agency making the award or loan commitment. Include at least one
organizational level below agency name, if known. For example, Department of Transportation, United
States Coast Guard.

7.

Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the
full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and
loan commitments.

8.

Enter the most appropriate Federal identifying number available for the Federal action identified in item 1
(e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number;
the contract, grant, or loan award number; the application/proposal control number assigned by the Federal
agency). Include prefixes, e.g., "RFP-DE-90-001."

9.

For a covered Federal action where there has been an award or loan commitment by the Federal agency,
enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10.

(a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying
Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal
action.

11.
(b) Enter the full names of the individual(s) performing services, and include full address if different from 10
(a). Enter Last Name, First Name, and Middle Initial (MI).
12.

The certifying official shall sign and date the form and print his/her name, title, and telephone number.

​
Public Law 103-227, also known as the Pro Children Act of 1994, Part C Environmental Tobacco
Smoke, requires that smoking not be permitted in any portion of any indoor facility owned, or leased or
contracted for by an entity and used routinely or regularly for provision of health, day care, early
childhood development services, education or library services to children under the age of 18, if the
services are funded by Federal programs either directly or through State or local governments, by
Federal grant, contract, loan, or loan guarantee. The law also applies to children’s services that are
provided in indoor facilities that are constructed, operated or maintained with such federal funds. The
law does not apply to children’s services provided in private residences, portions of facilities used for
inpatient drug or alcohol treatment, service providers whose sole sources of applicable federal funds is
Medicare or Medicaid, or facilities where WIC coupons are redeemed. Failure to comply with the
36
09/2024

provisions of the law may result in the imposition of a civil monetary penalty of up to $1000 for each
violation and/or the imposition of an administrative compliance order on the responsible entity.
By signing this certification, the Offeror/contractor (for acquisitions) or applicant/grantee (for grants)
certifies that the submitting organization will comply with the requirements of the Act and will not
allow smoking within any portion of any indoor facility used for the provision of services for children
as defined by the Act.
The submitting organization further agrees that it will require the language of this certification be
included in any sub-awards which contain provisions for children’s services and that all sub-recipients
shall certify accordingly.

​
Signature of Authorized Certifying Individual

ATTACHMENT E
37
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Certification Regarding Lobbying​
The undersigned certifies to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding
of any Federal contract the making of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement and the extension continuation, renewal amendment or modification of any Federal
contract, grant loan or cooperative agreement.
​
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress or an employee of a Member of Congress in connection with this Federal contract
grant loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL
“Disclosure Form to Report Lobbing” in accordance with its instructions.
​
(3) The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including sub-contract, sub-grants, and contracts under grants, loans,
and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered unto. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352 title U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 for each such failure.
Award No.

Organizational Entry

Name and Time of Official signing for Organizational Entry

Telephone No. of Signing Official

X
Signature of Above Official

X
Date Signed

X

X

38
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INSTRUCTIONS FOR COMPLETION OF SF-LLL DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal recipient, at the initiation or
receipt of a covered Federal action, or a material change to a previous filing pursuant to title 31 U.S.C. section 1352. The filing of a
form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with a covered Federal action. Use the SF-LLL-A continuation sheet for additional information if the space
on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the
implementing guidance published by the Office of Management and Budget for additional information.
1.​ Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a
covered Federal action.
2.​ Identify the status of the covered Federal action.
3.

Identify the appropriate classification of this report. If this is a follow up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted
report by this reporting entity for this covered Federal action.

​
4.​ Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District
if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to
be a prime or sub-award recipient. Identify the tier of the sub-awardee, e.g., the first sub-awardee of the
prime is the 1st tier. Sub awards include but are not limited to subcontracts, sub-grants and contract awards
under grants.
5.​ If the organization filing the report in item 4 checks “Sub-awardee”, then enter the full name, address, city, state, and zip
code of the prime Federal recipient. Include Congressional District if known.
6.​ Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational Level
below agency name, if known. For example, Department of Transportation, United States Coast Guard.
7.​ Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog
of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.
8.​ Enter the most appropriate Federal Identifying number available for the Federal action identified in item 1 (e.g., Request
for Proposal (RFP) number, Invitation for BID (IFB) number, grant announcement number, the contract, grant, or loan
award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g.,
“RFP-DE-90-001”.
9.​ For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal
amount of the award/loan commitment for the prime entity identified in item 4 or 5.
10.​ (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified
in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter
Last Name, First Name, and Middle initial (MI).
11.​ Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying
entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that
apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.
12.​ Check the appropriate box (es). Check all boxes that apply. If payment is made through an in-kind contribution, specify
the nature and value of the in-kind payment.
13.​ Check the appropriate box (es). Check all boxes that apply. If other, specify nature.

39
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14.​ Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform,
and the date(s) of any services rendered. Includes all preparatory and related activity, not just time spent in actual
contact with Federal officials. Identify the Federal Official(s) or employee(s) contacted or the officer(s), employee(s), or
Member(s) of Congress that were contacted.
15.​ Check whether or not a SF-FFF-A Continuation Sheet(s) is attached.
16.​ The certifying official shall sign and date the form, print his/her name, title, and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response,
including time for reviewing instruction searching existing data sources, gathering and maintaining the data
needed and completing and reviewing the collection of information. Send comments regarding the burden
estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to
the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

40
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DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S. C 1352 (See reverse for public burden disclosure.)
1. Type of Federal Action:
2. Status of Federal Action:
3. Report Type
a.​ Contract
a.​ Bid/offer/application
a.​ Initial filing
b.​ Grant
b.​ Initial award
b.​ Material change
c.​ Cooperative agreement
c.​ Post-award
For Material Change Only:
Year ______ quarter ______
d.​ Loan
Date of last report __________
e.​ Loan guarantee
f.​ Loan insurance
4. Name and Address of Reporting Entity:
5. If Reporting Entity in No. 4 is Sub-awardee, enter
_____ Prime
_______ Sub-awardee
Name and address of Prime:
Tier _______ if known:
Congressional District, if known
Congressional District, if known
6. Federal Department/Agency:

7. Federal Program Name/Description:

8. Federal Action Number, if known;

9. Award Amount, if known:

10. a. Name and Address of Lobbying Entity:
(If individual, last name, first name, MI):

11. Individuals Performing Services
(Including address if different from No. 10a)
(Last name, first name, MI):

11. Amount of Payment (check all that apply):
$ _____________ actual ______ planned ______

13. Type of Payment
(Check all that apply):
__ a. Retainer
__ b. One-time fee
__ c. Commission
__ d. Contingent fee
__ e. Deferred
__ f. Other, specify: _______________________

12. Form of Payment (check all that apply):
____ a. Cash
____ b. In-kind: specify: nature __________
value __________
14 Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s),
or Member(s) contacted, for Payment Indicated in Item 11:

(Attached Continuation Sheet(s) SF-LLL-A if necessary)
15. Continuation Sheet(s) SF-LLL-A attached:

________yes

________ no

16. Information required through this form is authorized by title
31 U.S.C. sections 1352. This disclosure of lobbying activities is
a maternal representation of fact upon which reliance was placed
by the per above when this transaction was made or entered into.
This disclosure is required pursuant to 31 U.S.C. 1352. This
information will be reported to the Congress semi-annually and
will be available for public inspection. Any person who fails to
file the required disclosure shall be subject to a civil penalty of
not less than $10,000 and not more than $100,00 for each such
failure.

Signature: _____________________________________

Federal Use Only:

Authorized for Local Reproduction Standard form-LLL

Print Name: ____________________________________
Title: __________________________________________
Telephone No: _____________ Date: _______________

41
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Continuation Sheet
Reporting Entity: _____________________________ Page _____ of _____

​

​

​

​

​

​

Authorized for Local Reproduction Standard Form-LLL-A

​

42
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ATTACHMENT F
ADDITIONAL INFORMATION REQUIRED FOR PREVENTION AND HEALTH PROMOTION
ADMINISTRATION GRANTS
1. The grant period or term is:
______ (insert start and end dates) ___
2. There (_____ are / ______ are not) programmatic conditions that apply to this grant, regardless of the
type of funding. If applicable, these conditions are contained in Attachment A.
3. Within 60 calendar days after the close of any grant period, the Grantee shall provide to the MDH
Department of Program Cost and Accounting and the PHPA grantor an itemized statement of
expenditures showing how the funds were expended for the grant period.
4. Interim fiscal reporting requirements for this grant are listed below. All interim fiscal reports must be
sent to the grant monitor within 30 days of the listed dates. Failure to submit the interim reports as
described may delay further disbursement of grant funds.
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
5. All expenditure reports must be signed by the Chief Executive Officer or the Chief Financial Officer of
the grantee’s organization.
6. Before any grant funds are distributed, the Grantee shall provide a budget detailing how the grant funds
are to be expended.
7. PHPA may call for annual independent financial audits of past and future grants to verify the propriety
of reported expenditures.
8. Whenever funds must be distributed prior to the beginning of the grant period, subsequent payments to
the Grantee will be made only after the Grantor verifies, through detailed expenditure reports, that the
initial funds have been spent.
9. Federal Funding Acknowledgement (if applicable)
a. This grant (______ does/______) does not contain federal funds.
43
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b. The total amount of federal funds allocated for the
__________________________________________________________is
$___________________in Maryland State fiscal year_______. This represents _______% of all
funds budgeted for the unit in that fiscal year. This does not necessarily represent the amount of
funding available.
c. If contained, the source of these federal funds is:
_____________________________________________________________.
d. The CFDA number is ____________________. The conditions that apply to all federal funds
awarded by the Prevention and Health Promotion Administration are contained in Appendix B. Any
additional conditions that apply to this federally funded grant are contained in Attachment A.
10. This grant (____ does/____) does not contract with sub providers on a cost reimbursement basis.

44
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ATTACHMENT G
Forms 1-7
Form 1: Innovative Cancer Screening Test Selection
1.Enter information about your selected cancer screening test.
Item
Test Name
Manufacturer
Cost per firefighter
Cancer types screened
FDA status (if applicable)

Response

Maryland company? If no,
where is the company based?

Yes
Company location:

Uses novel technology?
Which novel technology or
technologies?
2. Healthcare team selected independently?

Yes/No (Circle or underline your
selection.)
What novel technologies:
Yes

Clinical Lead Attestation
I certify that our healthcare team independently reviewed available information and
determined this screening test is appropriate for this project.
Clinical Lead Signature _____________________________________
3. Attach the following documents:
• Manufacturer’s literature
• Published evidence
• Price per test (do not include your budget or any total project costs here.)

Form 2: Test Company Services
1. Check or circle all services the cancer screening test company will provide.
☐Test kits
☐Shipping
☐Scheduling
☐Sample transport
☐Laboratory analysis
☐Aggregate reporting
☐Educational materials
☐Clinical consultation
☐Other ________________________________________________________
Attach the testing company’s proposal or quote listing their services.

Form 3: Project Implementation Plan
Enter the information in the table below to explain the plan for implementing the project.

Activity
Recruit firefighters
Organize screening event(s)

Expected
Responsible
Completion
Person
Date

What will you do
to successfully
complete the
activity?

Administer the screening tests
(including informed consent
administration)
Ensure post-test counseling, as
needed
Ensure referrals and connection
to care for diagnostic testing
and treatment, as needed
Obtain final aggregate results
or report from test company
Continue as needed:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Form 4: Healthcare Team Roster
1. Fill in the information about the healthcare team.
Roles
Identify
appropriate test
Clinical lead
Counseling
Phlebotomy, if
applicable
Logistics
Referrals and
care navigation,
as needed

Name(s)

Credentials

Organization(s)

2. Add any other information you think is needed:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________

Form 5: Firefighter Prioritization
1. Check the boxes for the criteria you will use to decide who will be offered
screening
☐Years of service
☐Interior firefighter
☐High exposure assignments
☐Age
☐Previous occupational exposure
☐Other
__________________________________________________________________
Provide a brief explanation (2–3 sentences) for why the above criteria were
chosen.
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
● Estimated number of eligible firefighters ______
● Estimated number of participants (including retirees, if under consideration for screening)
in this project’s screening effort______

Form 6: Organization’s Background and Capacity
1. Identify the ONE county, municipality, association, or fire department/fire company that
will receive the grant funding and be fiscally responsible for its stewardship.
_____________________________________________________________________
2. Briefly describe (2-4 sentences) the fire department or fire companies to be served by the
grant. Include
● Location
● Service area/population served
o Any other information deemed relevant (average number of calls
per week/month/year, etc.)

__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
3. Use a list format to describe the fire service members under consideration for screening.
Include, if possible,
● race/ethnicity breakdown
● gender,
● age ranges and average age,
● average length of fire service,
● percentage who are retirees, and
● average number of calls with fire exposure per firefighter.
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__
4. Describe in 2-4 sentences the Applicant’s
● Previous experience carrying out cancer screening projects
● Any experience conducting firefighter health programs
○ Briefly describe those health programs.
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________

5. Name all partners proposed for this innovative cancer screening technologies project and
briefly describe their intended role in 2-4 sentences.
● Hospital or health care center
_________________________________________________________________
____________________________________________________________
● County health department
_________________________________________________________________
_________________________________________________________________
● Firefighter association
_________________________________________________________________
_________________________________________________________________
● Project Coordinator
_________________________________________________________________
_________________________________________________________________
● Other
_________________________________________________________________
_________________________________________________________________

Form 7: Cancer Screening Records Retention, Financial Forms, and Progress Reports
1. The Applicant shall attest to each of the following. Review and check
each box.
☐Procure and administer the innovative cancer screening tests
solely for the firefighters identified by the Applicant.
☐Verify the administration of the innovative cancer screening
tests by health care providers or a clinical service.
☐Maintain an inventory of the innovative cancer screening tests or
services purchased and maintain a record of the innovative cancer
screening tests administered.
☐Retain all records pertaining to the grant for 3 years from the
date the final report is submitted to MDH or longer in case of an
audit or litigation until the completion of the audit or litigation.
☐Participate in audits as required by MDH.

2. The Applicant shall also attest to following the below reporting requirements.
Review and circle or check each item.

A. Maintain and submit financial reports and records. This includes:
☐Establishing a separate account to track expenditures under the grant.
☐Maintaining accurate records, including documentation of each transaction
associated with the grant.
☐Submitting invoices and financial reports (templates will be provided) by the
deadline provided by MDH.
☐Submitting a final invoice for any unbilled expenditures by the deadline
provided by MDH.
☐Submitting refunds of any unexpended funds by the deadline provided by
MDH.
B. Along with each invoice submitted using the template provided by MDH (review and
check or circle the item):
☐Submit an interim report describing the progress for the grant activities.
● The interim progress report should provide an update on the activities in
the Project Implementation Plan (Form 3) submitted by the Applicant and
approved by MDH.

C. No later than 45 days after the date the grant period ends (review and check or circle
the item):
☐Submit a comprehensive final report describing the activities conducted under
the grant for the entire grant period The comprehensive final report shall be on the
template provided by MDH and will include performance measures such as:
1. The number of individuals screened through the grant
2. The type of screening test(s) used
3. The cost of the screening test(s)
4. The number of risks factors or actionable findings detected by the
screening test(s)
5. The types of cancer risks or actionable findings detected by the
screening test(s)
6. The types of cancers detected by the screening test(s)
7. The number of cancers detected by the screening test(s)

ATTACHMENT H
Evaluation Criteria Weights
Section in Scope of Work (Section 3.2)
Note these are listed in descending order of importance.

Weight

Scope of Work 3.2.1 and Forms 1 and 2: Identification of Valid Cancer
Screening Test and Services

0.35

Scope of Work 3.2.2and Form 3: Description of Project
Implementation Plan

0.25

Scope of Work 3.2.3 and Form 4: Identification of
Healthcare Team

0.25

Scope of Work 3.2.4 and Form 5: Prioritization of Firefighters for
Screening

0.10

Scope of Work 3.2.5 and Form 6: Organization’s Background and Capacity

0.03

Scope of Work 3.2.6 and Form 7: Maintenance of Records, Financial
Forms, Progress Reports

0.01

Scope of Work 3.2.7 ADA Acknowledgement on Transmittal Letter

0.01

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ATTACHMENT I
Transmittal Letter Template
DATE
Name of PHPA Operations Manager
Prevention and Health Promotion Administration
Maryland Department of Health (MDH)
201 W. Preston Street
Baltimore, MD 21201
Dear “Name of Operations Manager,”
On behalf of the YOUR ORGANIZATION NAME, I am submitting this application in response
to Solicitation No. PHPA 4166/BPM058949
Maryland Professional and Volunteer
Firefighter Innovative Cancer Screening Technologies.
1. Applicant Your organization’s name
2. Signature, typed name, and title of the individual authorized to commit the applicant to its
proposal:
Name and Title
Phone number
Email address
3. Federal Employer Identification Number (FEIN):
4. Applicant’s eMMA number: SUP XXXXX
5. Applicant’s MBE certification number (if applicable): N/A
6. Applicant’s SBR number (if applicable): N/A
7. ADA Attestation: YOUR ORGANIZATION’s NAME agrees to follow the requirements of
the Americans with Disabilities (ADA) Act as outlined in the RFA Section 3.2.

Sincerely,
Signature
Name

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ATTACHMENT J
COMAR 10.14.08 01-.08
10.14.08 Professional and Volunteer Firefighter Innovative Cancer Screening Technologies
Program
Authority: Health-General Article, §§13-4001—13-4007, Annotated Code of Maryland

0.01 Purpose and Scope. ​

This chapter sets forth the:
A. Responsibilities of the Maryland Department of Health for the Professional and Volunteer Firefighter Innovative Cancer
Screening Technologies Program established by Health-General Article, §§13- 4001—13-4007, Annotated Code of
Maryland;
B. Responsibilities of a grantee that receives funds under the Professional and Volunteer Firefighter Innovative Cancer
Screening Technologies Program;
C. Application process for a grant under the Professional and Volunteer Firefighter Innovative Cancer Screening
Technologies Program; and
D. Reporting requirements for the Professional and Volunteer Firefighter Innovative Cancer Screening Technologies
Program.
.02 Definitions.
A. In this chapter, the following terms have the meanings indicated.
B. Terms Defined.
(1) “Applicant” means an entity that applies to receive a grant under the Professional and Volunteer Firefighter

Innovative Cancer Screening Technologies Program.
(2) Cancer Screening Test.
(a) “Cancer screening test” means a test that is designed to find cancer in an individual who does not present
cancer signs or symptoms.
(b) “Cancer screening test” includes, but is not limited to:
(i) A laboratory test;
(ii) An imaging procedure;
(iii) A medical procedure; and
(iv) A genetic test.
(3) “Cost effectiveness” means a comparison between cost and expected health outcomes of a cancer test or
intervention.
(4) “Department” means the Maryland Department of Health.
(5) “Grant” means funds distributed to a grantee under the Professional and Volunteer Firefighter Innovative Cancer
Screening Technologies Program.
(6) “Grantee” means a local fire department, volunteer fire department, or volunteer fire company approved to receive
funds under the Professional and Volunteer Firefighter Innovative Cancer Screening Technologies Program.
(7) “Health care provider” means a doctor of medicine or osteopathy, dentist, nurse practitioner, or physician assistant
who is authorized to practice medicine, surgery, or dentistry by the state in which the individual practices.
(8) “Local fire department” means a fire department operating in a Maryland county or Baltimore City.
(9) “Program” means the Professional and Volunteer Firefighter Innovative Cancer Screening Technologies Program.
(10) “Qualifications” means the education, experience, skills, and licensing of an individual associated with a Program
grant application.
(11) “Volunteer fire company” means a volunteer fire company operating in a Maryland county or Baltimore City.
(12) “Volunteer fire department” means a volunteer fire department operating in a Maryland county or Baltimore City.

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.03 Responsibilities of the Department.

The Department shall:
A. Administer the Program;
B. Provide one or more grants to local fire departments, volunteer fire companies, or volunteer fire departments to
procure innovative cancer screening tests according to Health-General Article, §13- 4003(a), Annotated Code of
Maryland;
C. Develop and distribute an application for Program grants each fiscal year if funding is available;
D. Maintain a record of information submitted by a grantee to the Department; and
E. Monitor the activities of a grantee to ensure compliance with the requirements of the Program.
.04 Entities Eligible for Grants.

The following entities are eligible to apply for and receive a grant from the Department under the Program:
A. A local fire department;
B. A volunteer fire company;
C. A volunteer fire department; and
D. If authorized by a local fire department, volunteer fire company, or volunteer fire department, a county.
.05 Use of Grant Funds.
A. A grantee may use awarded funds to:
(1) Procure and administer innovative cancer screening tests that are not otherwise conducted during routine

physical examinations or covered by insurance to professional firefighters employed by a local fire department and
volunteer firefighters who serve in a volunteer fire company or department; and
(2) Pay for activities directly associated with the grant that are approved by the Department.
B. A grantee may not use awarded funds to pay for an activity that is not included in the approved grant application.
.06 Application for Professional and Volunteer Firefighter Innovative Cancer Screening

Technologies Program Grants.
A. An applicant:
(1) Shall submit a completed application to the Department by the due date listed in the request for applications;
(2) Shall include in the application all required information listed in the request for applications, including:
(a) The names and qualifications of the health care providers that will advise the applicant on the selection and

administration of cancer screening tests;
(b) The number of firefighters to be screened;
(c) The selection criteria the applicant used to identify firefighters at the highest cancer risk based on the latest

scientific and medical research; and
(d) A description of each test to be procured by the applicant, including:
(i) The claimed accuracy and reliability of the test
(ii) The scientific and clinical evidence supporting the claimed accuracy and reliability of the test;
(iii) Whether the test employs innovative or novel technologies, such as DNA sequencing, genomics, proteomics,

metabolomics, machine learning, artificial intelligence, big data analytics, or other state of-the-art technology;
(iv) Whether the test has the ability to simultaneously screen for two or more cancer types for which firefighters

have a higher incidence or death rate;
(v) The cost of the test; and
(vi) Whether the test is developed, manufactured, or commercialized by a business entity located in the State;

and
(3) May voluntarily withdraw an application at any time.
B. The county in which a volunteer fire company or department is located shall assist a volunteer fire company or a

volunteer fire department in submitting an application.

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.07 Application Review, Selection of Grantees, and Grant Period.
A. The Department shall:
(1) Determine the amount of money available for grants under the Program in each fiscal year;
(2) Develop a weighting formula to rate each application received by the Program;
(3) Make available the weighting formula on the Program website and include the weighting formula in the request for

applications;
(4) Request additional information or changes to the application if necessary; and
(5) Reject an application that does not meet the application requirements.
B. The Department shall review and prioritize applications based on the quality of the application received and the degree
to which the tests listed on the application meet the following criteria:
(1) The scientific and clinical evidence supporting the claimed accuracy and reliability of test;
(2) Whether the test employs innovative or novel technologies;
(3) The ability of the test to simultaneously screen for two or more cancer types;
(4) The cost effectiveness of the test; and
(5) Whether the test is developed, manufactured, or commercialized by a business entity located in the State.
C. The Department may review an application in consultation with one or more experts in cancer screening.
D. If the Department receives applications for grant funds totaling more than the amount of funds appropriated for the
Program, the Department shall award the funds on a pro rata basis.
E. Funds shall be awarded under the Program for a maximum of 1 year.
.08 Payments, Terms and Conditions of Grant Awards, and Terminations.
A. Payments.

(1) The Department may approve an advance payment based on financial need.
(2) If a financial or progress report required by §B or C of this regulation is overdue, the Department may withhold

payment of funds to a grantee until the financial or progress report is submitted.
B. Financial Reports and Records.

(1) A grantee shall:
(a) Establish a separate account to track expenditures under the grant;
(b) Maintain accurate records, including documentation of each transaction associated with the grant;
(c) Submit invoices for payment of grant funds to the Department within the deadline specified by the Department;
(d) Submit a final report listing grant expenditures signed by the financial officer or designee of the grantee within

the deadline specified by the Department;
(e) Submit a final invoice for any unbilled expenditures within the deadline specified by the Department; and
(f) Submit a refund of any unexpended funds within the deadline specified by the Department.
(2) The Department may audit the accounts referenced in §B(1) of this regulation at any time.
(3) A grantee shall retain all records pertaining to a grant for 3 years from the date the final report is submitted under
§B(1) of this regulation.
(4) In the case of an audit or litigation, the Department may extend the time period under §B(1) or (3) of this regulation
until the completion of the audit or litigation.
C. Progress Reports. A grantee shall submit to the Program:
(1) Interim reports describing the progress of the grant; and
(2) A comprehensive final report that provides a summary of all activities conducted under the grant no later than the
deadline specified by the Department, including the:
(a) Number of individuals screened;
(b) Tests used;
(c) Cost of the tests; and
(d) Cancers detected by the tests.
D. Publications.
(1) A grantee who publishes results from activities supported by a grant approved under this chapter shall include in
the publication the following acknowledgement: “Supported in part with funds from the Professional and Volunteer

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Firefighter Innovative Cancer Screening Technologies Program of the Maryland Department of Health.”
(2) A grantee shall provide the Department with one electronic copy of any published article associated with an
activity conducted under a grant.
E. Ownership of Cancer Screening Tests. A grantee:
(1) Shall ensure that a cancer screening test purchased under a Program grant is used for the sole purpose of the
grant;
(2) Shall keep an inventory of cancer screening tests purchased; and
(3) May not transfer a cancer screening test to another entity without written permission from the Department.
F. Termination.
(1) The Department may terminate a grant:
(a) If a grantee fails to comply with:
(i) The requirements of this chapter; or
(ii) State, federal, and municipal laws applicable to the grant;
(b) If a grantee fails to carry out the purposes for which the grant was awarded;
(c) In compliance with a court order; or
(d) At the request of the grantee.
(2) The Department may not be held responsible for any expenses incurred by a grantee after cancellation of a grant.
(3) The grantee shall return all unexpended funds to the Department within 30 days of termination of a grant.
G. Liability.
(1) A grantee shall be solely responsible for its actions related to the:
(a) Program application process; and
(b) Activities conducted under a grant.
(2) The Department may not be held liable for any claims, losses, liabilities, expenses, or damages arising from activities
related to the:
(a) Program application process; or
(b) Activities conducted under a grant.

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EXHIBIT D – Applicant Final Checklist
Project Narrative Checklist:
□​ Transmittal Letter (See template on Attachment J)​
o​ Include an attestation to follow the requirements of the Americans with
Disabilities Act (See Section 3.2.8)
□​ Project Narrative including
o​ Scope of Work Forms 1-7 (See Section 3.2 Scope of Work – Requirements and
Attachment G)
▪​ Form 1: Innovative Cancer Screening Test Selection
●​ Include as an attachment the selected testing company’s
o​ manufacturer’s scientific literature and supporting evidence
that documents the required criteria in Section 3.2.1 and on
Form 1
o​ quote for the unit cost per test (Do not include your budget
or any total costs here.)
▪​ Form 2: Test Company Services
●​ Include the quote or proposal from the testing company listing the
services they will provide
▪​ Form 3: Project Implementation Plan
▪​ Form 4: Healthcare Team Roster
▪​ Form 5: Firefighter Prioritization
▪​ Form 6: Organization’s Background and Capacity
▪​ Form 7: Cancer Screening Records Retention, Financial Forms, and
Progress Reports

Budget Narrative Checklist:
□​ Budget Form (See Exhibit A – Budget Form)
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□​ Budget Justification/Narrative (See Exhibit B – Budget Justification/Narrative)
Other Attachments to include:
□​ W-9
□​ 501(c)(3) or 501(c)(4) documentation
□​ If the Applicant is a county or local government applying on behalf of a local fire department,
volunteer fire company, or volunteer fire department,
o​ a list of those fire departments and/or volunteer fire companies/departments with an
estimate of the number firefighters represented by each organization on whose behalf the
Applicant is submitting an application. See Section 2.1.3.

□​ If Applicant is a fire department applying independent of its local or county government:
o​ Letter from a letter from an authorized individual in the county or local government on
county or local government letterhead providing evidence of current status as a local fire
department, volunteer fire company, or volunteer fire department. See Section 2.1.4.
□​ If Applicant is a volunteer firefighter association applying on behalf of member volunteer fire
departments or volunteer fire companies.
o​ Letter from an authorized individual on their Board of Trustees or other similar board on
their association’s letterhead that a) provides evidence of current status as a volunteer
firefighter association and b) lists each volunteer fire department or volunteer fire
company on whose behalf the volunteer association is applying and c) the number of their
member firefighters expected to participate in the screening project. See Section 2.1.5.

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Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item

SUBJECT: Hiring Recommendation: Supervisor of Transit Operations
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Chip Rose, Director, Human Resources and Shawn Harbaugh,
Director of Transit
RECOMMENDED MOTION: Staff Seeks motion to offer position #819, Supervisor of
Transit to Adam Best. The position was advertised as a Grade 13, Step 1($69,284
annually; $33.31/hourly)
REPORT-IN-BRIEF: Staff Seeks motion to offer position #819, Supervisor of Transit to
Adam Best. The position was advertised as a Grade 13, Step 1($69,284 annually;
$33.31/hourly)
DISCUSSION: Staff Seeks motion to offer position #819, Supervisor of Transit to Adam
Best. The position was advertised as a Grade 13, Step 1($69,284 annually; $33.31/hourly)
FISCAL IMPACT: N/A- This is a budgeted position.
CONCURRENCES: Michelle Gordon, County Administrator
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A

Board of County Commissioners of Washington County, Maryland

Agenda Report Form

Open Session Item

SUBJECT: Hiring Recommendation: Senior Budget Analyst
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Chip Rose, Director, Human Resources and Kelcee Mace, Chief

Financial Officer
RECOMMENDED MOTION: Staff Seeks motion to offer position #93, Senior Budget

Analyst to Brandon Brereton. The position was advertised as Grade 13, Step 1 ($69,284
annually; $33.31/hourly).
REPORT-IN-BRIEF: Staff Seeks motion to offer position #93, Senior Budget Analyst to
Brandon Brereton. The position was advertised as Grade 13, Step 1 ($69,284 annually;
$33.31/hourly).
DISCUSSION: Staff Seeks motion to offer position #93, Senior Budget Analyst to
Brandon Brereton. The position was advertised as Grade 13, Step 1 ($69,284 annually;
$33.31/hourly).
FISCAL IMPACT: N/A- This is a budgeted position.
CONCURRENCES: Michelle Gordon, County Administrator
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS:

Board of County Commissioners of Washington County, Maryland

30

Agenda Report Form

Open Session Item
SUBJECT: Building Code Board of Appeals Reappointment
PRESENTATION DATE: November 17, 2026
PRESENTATION BY: Dawn L. Marcus, County Clerk
RECOMMENDATION: Move to reappoint Mr. John Cavey to the Building Code Board of Appeals to a

second full term. This term will be a three year term from November 1, 2026, through October
31, 2029. This is not a paid Board.

REPORT-IN-BRIEF: The Board shall be comprised of five (5) individual voting members
appointed by the Board of County Commissioners. (the Commissioners) and the Washington County
Building Official. The Board shall consist of members who are qualified by experience and/or
training to pass on matters pertaining to building construction and must include a member or
members familiar with the electrical, plumbing, mechanical, and construction trades. The individual
voting member may not be an employee of the County. The Washington County Building Official
will act as an ex-officio member.
DISCUSSION: N/A
FISCAL IMPACT: This is not a paid board.
CONCURRENCES: Greg Cartrette Director/Code Official/Fire Marshal & Building Code Board of
Appeals Members
ALTERNATIVES: N/A
ATTACHMENTS: N/A