On the agenda: Pleasant Hill meeting — Surveillance Camera (Mar 26)

Pleasant Hill Public Library Board of Trustees
Agenda – Thursday, March 26, 2026 at 6:00 p.m.
Library Conference Room
AGENDA

ACTION
REQUIRED

Call to Order/Roll Call
Approval of Agenda

March 26, 2026 Agenda

Public Comment

Five (5) Minute Limit

Consent Items

PAGE

Current

YES

1.

February 26, 2026 Meeting Minutes

2

2.

Authorized Payments finalized from 2/1/262/28/26 (Library Expenditure Detail Report)
Upcoming Meeting Dates: 4/23/26 and 5/28/26

3-13

3.
New Business
4.
5.
6.

Approval of Library Privacy & Confidentiality
Policy, Library Surveillance Cameras Policy, and
Library Photography and Recording Policy
Review of Online Resource Subscriptions for
FY27
FY27 Operating Hours Review

Informational Items
7.
8.
9.

YES

14-27

NO

28-30

NO

31-36

NO
Revenue and Donations
(February Library Revenue Detail Report)
Expenditures
(FY26 to date Library Rev & Exp Report)
Monthly Statistics

Library Director’s Report
Agenda Items for Next Meeting
Trustee Reports and Comments
Adjournment
Next Meeting Scheduled: Thursday, April 23, 2026 at 6PM

37-40
41-42
43-49
50-54

Pleasant Hill Library Board of Trustees
February 26, 2026
6:00 p.m.
ROLL CALL: President Sedrel called the meeting to order at 6:00 p.m. Trustees Present: Tiffany Filloon, Jonathan
Leyen, Amanda Michael, and Jessica O’Riley. Also present: Library Director Alex Coggeshell and City Manager Ben
Champ.
APPROVAL OF THE AGENDA: O’RILEY/LEYEN moved to approve the February 26, 2026 agenda. All ayes.
PUBLIC INPUT: none
CONSENT AGENDA: MICHAEL/LEYEN moved to approve the consent agenda, including: January 29, 2026 Meeting
Minutes, Authorized payments finalized from 1/1/26-1/31/26 in the amount of $5,114.09, and meeting dates of
March 26, 2026 and April 23, 2026. All ayes.
NEW BUSINESS:
Authorization of One-Time Implementation Fee for Library System Upgrade: MICHAEL/FILLOON moved to approve
the authorization of one-time implantation fee for library system upgrade. All ayes.
Approval of Hoopla Service Adjustment: MICHAEL/LEYEN moved to approve the Hoopla service adjustment. All
ayes.
Best Trips—Program Review and Direction: LEYEN/O’RILEY moved to approve the discontinuation of BEST group
trips beginning in FY27. All ayes.
INFORMATIONAL ITEMS:
Updated Draft FY27 Library Budget: Included in the Board packet.
Revenue & Donations (January Library Revenue Detail Report): Included in the Board packet.
Expenditures (FY26 to date Library Rev & Exp Report): Included in the Board packet.
Monthly Statistics: Included in the Board packet.
LIBRARY DIRECTOR’S REPORT: Included in the Board packet. One additional note is that we did not get the Meta
grant.
AGENDA ITEMS FOR NEXT MEETING:
a. Budget Update
b. Policies Update
TRUSTEES’ COMMENTS:
a. Tiffany Filloon: Shared highlights from the recent city council meeting she attended
b. Jon Leyen: none
c. Amanda Michael: Shared highlights from the recent city council meeting she attended
d. Jessica O’Riley: none
e. Vanessa Sedrel: none
ADJOURNMENT:
O’RILEY/LEYEN moved to adjourn. All ayes. Meeting adjourned at 6:18 p.m.
NEXT MEETING SCHEDULED: Thursday, March 26, 2026 at 6:00 p.m.
Lynette Fadden, Recording Secretary
ATTEST:
________________________________________
Vanessa Sedrel, Library Board President

______________________________________
Alex Coggeshell, Library Director

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
1
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-60100
SALARIES - FULL-TIME
B E G I N N I N G
B A L A N C E
150,715.82
2/06/26
2/20/26

2/03 P03769 PYEXP
2/17 P03771 PYEXP
=============

00831 020626 payroll
00832 022026 Payroll
FEBRUARY ACTIVITY DB:

21,704.20

CR:

0.00

10,852.10
10,852.10
21,704.20

161,567.92
172,420.02

============= ACCOUNT TOTAL
DB:
21,704.20
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-60200
SALARIES - PART-TIME
B E G I N N I N G
B A L A N C E
82,442.10
2/06/26
2/20/26

2/03 P03769 PYEXP
2/17 P03771 PYEXP
=============

00831 020626 payroll
00832 022026 Payroll
FEBRUARY ACTIVITY DB:

11,530.99

CR:

0.00

5,477.89
6,053.10
11,530.99

87,919.99
93,973.09

============= ACCOUNT TOTAL
DB:
11,530.99
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-60400
OVERTIME
B E G I N N I N G
B A L A N C E
220.53
-----------------------------------------------------------------------------------------------------------------------------------5-410-61010
FEES
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61100
SOCIAL SECURITY
B E G I N N I N G
B A L A N C E
14,528.76
2/06/26
2/20/26

2/03 A53666 DFT: 001370
2/17 A53796 DFT: 001375
=============

04749 FICA CONTRIBUTIONS
INTERNAL REVENUE SERVICE
04754 FICA CONTRIBUTIONS
INTERNAL REVENUE SERVICE
FEBRUARY ACTIVITY DB:

0130
INV# T3 202602033924
0130
INV# T3 202602173925
2,069.76
CR:

1,017.05

15,545.81

1,052.71

16,598.52

/PO#
/PO#
0.00

2,069.76

============= ACCOUNT TOTAL
DB:
2,069.76
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61200
MEDICARE
B E G I N N I N G
B A L A N C E
3,397.83
2/06/26
2/20/26

2/03 A53666 DFT: 001370

=============

04749 MEDICARE CONTRIBUTIONS
0130
INTERNAL REVENUE SERVICE
INV# T4 202602033924
04754 MEDICARE CONTRIBUTIONS
0130
INTERNAL REVENUE SERVICE
INV# T4 202602173925
FEBRUARY ACTIVITY DB:
484.07
CR:

=============

ACCOUNT TOTAL

2/17 A53796 DFT: 001375

DB:

484.07

CR:

237.86

3,635.69

246.21

3,881.90

/PO#
/PO#
0.00
0.00

484.07

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
2
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-61300
IPERS
B E G I N N I N G
B A L A N C E
22,203.22
2/06/26
2/20/26

2/03 A53667 DFT: 001371
2/17 A53797 DFT: 001376
=============

04749 IPERS CONTRIBUTIONS
0136
IPERS-REGULAR
INV# I01202602033924
04754 IPERS CONTRIBUTIONS
0136
IPERS-REGULAR
INV# I01202602173925
FEBRUARY ACTIVITY DB:
3,137.41
CR:

1,541.55

23,744.77

1,595.86

25,340.63

/PO#
/PO#
0.00

3,137.41

============= ACCOUNT TOTAL
DB:
3,137.41
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61410
DEFERRED COMPENSATION
B E G I N N I N G
B A L A N C E
2,736.92
2/06/26
2/06/26
2/20/26
2/20/26

2/03 A53665 DFT: 001369
2/03 A53679 CHK: 107165
2/17 A53795 DFT: 001374
2/17 A53809 CHK: 107271
=============

04749 DEFERRED COMPENSATION
1996
ICMA-RC
INV# IC2202602033924
04749 DEFERRED COMP - THE HART 1688
GREAT WEST LIFE AND ANNUI INV# DCH202602033924
04754 DEFERRED COMPENSATION
1996
ICMA-RC
INV# IC2202602173925
04754 DEFERRED COMP - THE HART 1688
GREAT WEST LIFE AND ANNUI INV# DCH202602173925
FEBRUARY ACTIVITY DB:
484.04
CR:

147.16

2,884.08

94.86

2,978.94

147.16

3,126.10

94.86

3,220.96

/PO#
/PO#
/PO#
/PO#
0.00

484.04

============= ACCOUNT TOTAL
DB:
484.04
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61500
GROUP INSURANCE
B E G I N N I N G
B A L A N C E
16,586.34
2/06/26
2/06/26
2/06/26
2/06/26
2/06/26
2/06/26
2/06/26
2/06/26
2/10/26

2/03 A53670 CHK: 107156
2/03 A53670 CHK: 107156
2/03 A53670 CHK: 107156
2/03 A53670 CHK: 107156
2/03 A53670 CHK: 107156
2/03 A53670 CHK: 107156
2/03 A53684 CHK: 107170
2/03 A53684 CHK: 107170
2/04 A53754 CHK: 107236

04749 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D1P202602033924
04749 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D3P202602033924
04749 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D4P202602033924
04749 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V1P202602033924
04749 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V3P202602033924
04749 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V4P202602033924
04749 HEALTH INS PREM PAYROLL 1725
WELLMARK BLUE CROSS BLUE
INV# H1P202602033924
04749 HEALTH INS PREM PAYROLL 1725
WELLMARK BLUE CROSS BLUE
INV# H3P202602033924
04745 METLIFE BILLING
4043
RMS
INV# 520014235336

17.17

16,603.51

44.80

16,648.31

73.78

16,722.09

2.40

16,724.49

5.16

16,729.65

6.82

16,736.47

480.18

17,216.65

454.50

17,671.15

20.43

17,691.58

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
2/10/26
2/10/26
2/20/26
2/20/26
2/20/26
2/20/26
2/20/26
2/20/26
2/20/26
2/20/26
2/20/26
2/20/26
2/24/26
2/24/26

2/04 A53760 CHK: 107242
2/04 A53772 CHK: 107254
2/17 A53800 CHK: 107262
2/17 A53800 CHK: 107262
2/17 A53800 CHK: 107262
2/17 A53800 CHK: 107262
2/17 A53800 CHK: 107262
2/17 A53800 CHK: 107262
2/17 A53811 CHK: 107273
2/17 A53811 CHK: 107273
2/17 A53816 CHK: 107278
2/17 A53816 CHK: 107278
2/18 A53911 CHK: 107368
2/18 A53912 CHK: 107369
=============

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
3
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

04745 HRA REIMBURSEMENT-1/29/2 3548
TRISTAR BENEFIT ADMINISTR INV# 012926
04745 FSA ADMIN FEE-JAN 26
3486
WAGEWORKS, INC
INV# 8654062
04754 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D1P202602173925
04754 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D3P202602173925
04754 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D4P202602173925
04754 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V1P202602173925
04754 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V3P202602173925
04754 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V4P202602173925
04754 LIFE INS PAYROLL DEDUCTI 3823
MADISON NATIONAL LIFE
INV# UNL202602173925
04754 LTD PAYROLL DEDUCTION
3823
MADISON NATIONAL LIFE
INV# UNP202602173925
04754 HEALTH INS PREM PAYROLL 1725
WELLMARK BLUE CROSS BLUE
INV# H1P202602173925
04754 HEALTH INS PREM PAYROLL 1725
WELLMARK BLUE CROSS BLUE
INV# H3P202602173925
04751 HRA REIMBURSEMENT-2/12/2 3548
TRISTAR BENEFIT ADMINISTR INV# 021226
04751 COBRA ADMIN FEE-JAN 26
3486
WAGEWORKS, INC
INV# 0126-TR100457
FEBRUARY ACTIVITY DB:
2,450.34
CR:

11.08

17,702.66

9.70

17,712.36

17.17

17,729.53

44.80

17,774.33

73.78

17,848.11

2.40

17,850.51

5.16

17,855.67

6.82

17,862.49

42.50

17,904.99

112.84

18,017.83

480.18

18,498.01

454.50

18,952.51

81.68

19,034.19

2.49

19,036.68

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
0.00

2,450.34

============= ACCOUNT TOTAL
DB:
2,450.34
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61600
WORKERS COMPENSATION
B E G I N N I N G
B A L A N C E
298.33
-----------------------------------------------------------------------------------------------------------------------------------5-410-61700
UNEMPLOYMENT
B E G I N N I N G
B A L A N C E
205.69
-----------------------------------------------------------------------------------------------------------------------------------5-410-61830
MEDICAL/PHYSICALS
B E G I N N I N G
B A L A N C E
504.85
-----------------------------------------------------------------------------------------------------------------------------------5-410-62100
DUES/MEMBERSHIPS
B E G I N N I N G
B A L A N C E
487.00
2/10/26

2/04 A53732 CHK: 107214

04745 ILA MEMBERSHIP
IOWA LIBRARY ASSOCIATION

0180
INV# 11019

179.00
/PO#

666.00

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
2/10/26
2/24/26

2/04 A53768 CHK: 107250
2/18 A53868 CHK: 107325
=============

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======
04745 ILA MEMBERSHIP
VISA CARD SERVICES
04751 IUG MEMBERSHIP
INNOVATIVE USERS GROUP
FEBRUARY ACTIVITY DB:

VEND

PAGE:
4
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

1216
INV# 021026-4
4045
INV# 3203
525.00
CR:

225.00

891.00

121.00

1,012.00

/PO#
/PO#
0.00

525.00

============= ACCOUNT TOTAL
DB:
525.00
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-62400
TRAVEL & CONFERENCE
B E G I N N I N G
B A L A N C E
1,296.44
2/20/26

2/17 P03771 PYEXP
=============

00832 022026 Payroll
FEBRUARY ACTIVITY DB:

37.65

CR:

0.00

37.65
37.65

1,334.09

============= ACCOUNT TOTAL
DB:
37.65
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-62410
ICN ROOM
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-62500
EDUCATION/TRAINING
B E G I N N I N G
B A L A N C E
7,104.28
-----------------------------------------------------------------------------------------------------------------------------------5-410-63400
REPAIR/MAINTENANCE - EQUIP
B E G I N N I N G
B A L A N C E
2,418.05
-----------------------------------------------------------------------------------------------------------------------------------5-410-63730
COMMUNICATIONS
B E G I N N I N G
B A L A N C E
1,333.08
2/10/26

2/04 A53766 CHK: 107248
=============

04745 CENTURYLINK
VISA CARD SERVICES
FEBRUARY ACTIVITY DB:

1216
INV# 021026-3
30.57
CR:

30.57
/PO#
0.00

1,363.65

30.57

============= ACCOUNT TOTAL
DB:
30.57
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-63990
IT SUPPORT
B E G I N N I N G
B A L A N C E
12,521.21
2/10/26
2/10/26

2/04 A53694 CHK: 107176

=============

04745 SECURITY SYSTEM
A+ COMMUNICATIONS & SECUR
04745 IT SUPPORT
CRAIG MCCLANAHAN
FEBRUARY ACTIVITY DB:

=============

ACCOUNT TOTAL

2/04 A53714 CHK: 107196

DB:

1522
INV# 337849
2354
INV# 1241
558.00
CR:
558.00

CR:

153.00

12,674.21

405.00

13,079.21

/PO#
/PO#
0.00
0.00

558.00

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
5
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-64020
ADVERTISING/LEGAL
B E G I N N I N G
B A L A N C E
84.79
2/10/26
2/10/26

2/04 A53715 CHK: 107197
2/04 A53761 CHK: 107243
=============

04745 AWARD-K.BORRON
CUSTOM AWARDS & EMBROIDER
04745 BUSINESS CARDS
UNIVERSAL PRINTING SERVIC
FEBRUARY ACTIVITY DB:

1758
INV# 101842
2886
INV# 108634
273.34
CR:

70.70

155.49

202.64

358.13

/PO#
/PO#
0.00

273.34

============= ACCOUNT TOTAL
DB:
273.34
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64190
DATA PROCESSING
B E G I N N I N G
B A L A N C E
29,599.74
2/24/26

2/18 A53860 CHK: 107317
=============

04751 HOOPLA SUBSCRIPTION
0264
HOOPLA-MIDWEST TAPE
INV# 022426
FEBRUARY ACTIVITY DB:
676.06
CR:

676.06
/PO#
0.00

30,275.80

676.06

============= ACCOUNT TOTAL
DB:
676.06
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64360
BUILDING PROGRAM
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64370
ENRICH IOWA
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64390
DONATIONS PROJECTS
B E G I N N I N G
B A L A N C E
65.90
-----------------------------------------------------------------------------------------------------------------------------------5-410-64391
SPECIAL PROJECTS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64990
CLASSES/PROGRAMS
B E G I N N I N G
B A L A N C E
6,717.23
2/10/26
2/10/26
2/10/26
2/10/26

2/04 A53697 CHK: 107179
2/04 A53697 CHK: 107179
2/04 A53697 CHK: 107179
2/04 A53768 CHK: 107250

04745 PROGRAM SUPPLIES
AMAZON.COM
04745 PROGRAM SUPPLIES
AMAZON.COM
04745 PROGRAM SUPPLIES
AMAZON.COM
04745 STORYHOUSE BOOKPUB
VISA CARD SERVICES

3243
INV# 14M3-QYRP-NXDC
3243
INV# 16WV-XGF4-GV6Q
3243
INV# 1J3L-1QG6-YV3M
1216
INV# 021026-4

130.50

6,847.73

3.60

6,851.33

176.93

7,028.26

25.00

7,053.26

/PO#
/PO#
/PO#
/PO#

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
2/10/26
2/24/26
2/24/26

2/04 A53768 CHK: 107250
2/18 A53830 CHK: 107287
2/18 A53894 CHK: 107351
=============

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======
04745 TARGET
VISA CARD SERVICES
04751 PROGRAM SUPPLIES
AMAZON.COM
04751 PROGRAM SPEAKER
PIES AND PASTRIES BY LANA
FEBRUARY ACTIVITY DB:

VEND

PAGE:
6
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

1216
INV# 021026-4
3243
INV# 1NFN-L64J-GGQN
4009
INV# 022426
588.81
CR:

18.22

7,071.48

84.56

7,156.04

150.00

7,306.04

/PO#
/PO#
/PO#
0.00

588.81

============= ACCOUNT TOTAL
DB:
588.81
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64991
BEST PROGRAM
B E G I N N I N G
B A L A N C E
5,992.73
-----------------------------------------------------------------------------------------------------------------------------------5-410-64995
REFUNDS/REIMBURSEMENTS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65020
PRINT MATERIALS-BOOKS/MAGAZINE
B E G I N N I N G
B A L A N C E
14,873.43
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26

2/04 A53697 CHK: 107179
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205

04745 BOOKS
AMAZON.COM
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES

3243
INV# 1RLR-HXLD-YF9K
4027
INV# 93451059
4027
INV# 93575523
4027
INV# 93730620
4027
INV# 93730621
4027
INV# 93730622
4027
INV# 93730623
4027
INV# 93730624
4027
INV# 93730625
4027
INV# 93730626
4027
INV# 93747999
4027
INV# 93748000
4027
INV# 93748001
4027
INV# 93748002

48.08

14,921.51

19.19

14,940.70

40.32

14,981.02

133.03

15,114.05

313.14

15,427.19

26.10

15,453.29

138.68

15,591.97

86.43

15,678.40

74.45

15,752.85

243.94

15,996.79

19.15

16,015.94

37.24

16,053.18

18.22

16,071.40

22.94

16,094.34

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/10/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26

2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/04 A53723 CHK: 107205
2/18 A53830 CHK: 107287
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04745 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
AMAZON.COM
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES

VEND

PAGE:
7
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

4027
INV# 93861264
4027
INV# 93861265
4027
INV# 93861266
4027
INV# 93861267
4027
INV# 93861268
4027
INV# 93861269
4027
INV# 93914072
4027
INV# 93914073
4027
INV# 93914074
4027
INV# 93914075
4027
INV# 93914076
4027
INV# 93970225
4027
INV# 93970226
4027
INV# 93970227
4027
INV# 93970228
3243
INV# 1LG9-Y6RP-9KDQ
4027
INV# 93990979
4027
INV# 94023110
4027
INV# 94023111
4027
INV# 94023112
4027
INV# 94023113
4027
INV# 94023114
4027
INV# 94023115
4027
INV# 94023116
4027
INV# 94023117

43.50

16,137.84

48.55

16,186.39

52.04

16,238.43

39.89

16,278.32

35.84

16,314.16

34.61

16,348.77

17.38

16,366.15

139.91

16,506.06

59.17

16,565.23

23.97

16,589.20

26.74

16,615.94

18.91

16,634.85

30.34

16,665.19

7.31

16,672.50

44.72

16,717.22

83.26

16,800.48

19.49

16,819.97

33.61

16,853.58

35.18

16,888.76

14.59

16,903.35

30.07

16,933.42

46.56

16,979.98

12.16

16,992.14

95.40

17,087.54

35.20

17,122.74

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
5-410-65020
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26
2/24/26

D E T A I L

PACKET======DESCRIPTION=======

PRINT MATERIALS-BOOKS/MAGAZINE

2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
2/18 A53864 CHK: 107321
=============

L I S T I N G

VEND

PAGE:
8
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

* ( CONTINUED ) *

04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
04751 BOOKS
INGRAM LIBRARY SERVICES
FEBRUARY ACTIVITY DB:

4027
INV# 94091621
4027
INV# 94091622
4027
INV# 94091623
4027
INV# 94091624
4027
INV# 94091625
4027
INV# 94131133
4027
INV# 94131134
4027
INV# 94131135
4027
INV# 94328513
4027
INV# 94328514
4027
INV# 94328515
4027
INV# 94328516
3,504.41
CR:

66.28

17,189.02

230.12

17,419.14

143.40

17,562.54

175.41

17,737.95

256.05

17,994.00

19.11

18,013.11

17.38

18,030.49

228.14

18,258.63

31.35

18,289.98

18.51

18,308.49

51.87

18,360.36

17.48

18,377.84

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
0.00

3,504.41

============= ACCOUNT TOTAL
DB:
3,504.41
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65025
DIGITAL MATERIALS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65040
MINOR EQUIPMENT
B E G I N N I N G
B A L A N C E
3,538.55
2/24/26
2/28/26

2/18 A53830 CHK: 107287

04751 PEOPLE COUNTER REPLACEME 3243
AMAZON.COM
INV# 1PTR-XGTV-DR7M
/PO#
3/12 B07280 S
022826 22851 CC FEES
JE# 024718
002612
============= JOURNAL ENTRY NOTES
CH PERIOD 2/01/2026 - 2/28/2026
============= FEBRUARY ACTIVITY DB:
348.57
CR:
0.00
=============

ACCOUNT TOTAL

DB:

348.57

CR:

0.00

179.55

3,718.10

169.02

3,887.12

348.57

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
9
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-65060
OFFICE SUPPLIES
B E G I N N I N G
B A L A N C E
3,317.03
2/10/26
2/24/26
2/24/26
2/24/26

2/04 A53716 CHK: 107198
2/18 A53830 CHK: 107287
2/18 A53848 CHK: 107305
2/18 A53897 CHK: 107354
=============

04745 PROCESSING SUPPLIES
0020
DEMCO
INV# 7754311
04751 OFFICE SUPPLIES
3243
AMAZON.COM
INV# 1FMD-T36X-GM7P
04751 PROCESSING SUPPLIES
0020
DEMCO
INV# 7758018
04751 OFFICE SUPPLIES
1919
QUILL
INV# 47495719
FEBRUARY ACTIVITY DB:
492.67
CR:

166.45

3,483.48

52.13

3,535.61

197.61

3,733.22

76.48

3,809.70

/PO#
/PO#
/PO#
/PO#
0.00

492.67

============= ACCOUNT TOTAL
DB:
492.67
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65070
MUSIC/CD'S
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65080
POSTAGE/SHIPPING
B E G I N N I N G
B A L A N C E
270.16
2/10/26

2/04 A53749 CHK: 107231
=============

04745 POSTAGE
PITNEY BOWES BANK INC PUR
FEBRUARY ACTIVITY DB:

0308
INV# 02102671.51
CR:

71.51
/PO#
0.00

341.67

71.51

============= ACCOUNT TOTAL
DB:
71.51
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65210
MULTIMEDIA MATERIALS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65220
VIDEO MATERIALS
B E G I N N I N G
B A L A N C E
17.45
-----------------------------------------------------------------------------------------------------------------------------------5-410-65230
PERIODICALS
B E G I N N I N G
B A L A N C E
508.49
2/24/26
2/24/26

2/18 A53856 CHK: 107313

=============

04751 MAGAZINES
GOOD HOUSEKEEPING
04751 MAGAZINES
PREVENTION
FEBRUARY ACTIVITY

DB:

0075
INV# 022426
0805
INV# 022426
83.43
CR:

=============

ACCOUNT TOTAL

DB:

83.43

2/18 A53896 CHK: 107353

CR:

32.07

540.56

51.36

591.92

/PO#
/PO#
0.00
0.00

83.43

3-12-2026 3:31 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
10
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-65240
SHELVING
B E G I N N I N G
B A L A N C E
245.57
-----------------------------------------------------------------------------------------------------------------------------------5-410-65510
BUDGET AMENDMENT/WINDOWS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-67210
FURNITURE & FIXTURES
B E G I N N I N G
B A L A N C E
1,998.85
-----------------------------------------------------------------------------------------------------------------------------------5-410-67250
CIRCULATION SYSTEM UPGRADE
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-67260
COMPUTER HARDWARE
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-67350
GRANT PROJECTS
B E G I N N I N G
B A L A N C E
989.38

*-*-*-*-*-*-*-*-*-*-*-*-*-

000 ERRORS IN THIS REPORT!
** REPORT TOTALS **
BEGINNING BALANCES:
REPORTED ACTIVITY:
ENDING BALANCES:
TOTAL FUND ENDING BALANCE:

*-*-*-*-*-*-*-*-*-*-*-*-*-*

--- DEBITS --387,219.75
49,050.83
436,270.58
436,270.58

--- CREDITS --0.00
0.00
0.00

3-12-2026

3:31 PM

D E T A I L

L I S T I N G

PAGE:

*** GRAND TOTALS ***

BEGINNING BALANCES:
REPORTED ACTIVITY:
ENDING BALANCES:
GRAND TOTAL ENDING BALANCE:

--- DEBITS --387,219.75
49,050.83
436,270.58
436,270.58

--- CREDITS --0.00
0.00
0.00

11

MEMORANDUM
TO: Pleasant Hill Public Library Board of Trustees
FROM: Alex Coggeshell, Library Director
DATE: March 26, 2026
SUBJECT: Approval of Library Privacy & Confidentiality Policy, Library Surveillance Cameras
Policy, and Library Photography and Recording Policy
Purpose:
This memorandum seeks Board approval of three library policies:
•
•
•
•

Library Privacy & Confidentiality Policy
Library Surveillance Cameras Policy
Library Photography and Recording Policy
Renaming of the current Privacy Policy to SMS Privacy Policy

These policies and the proposed naming update are included in the Board packet for review.
Background
These policies represent a comprehensive update and expansion of the Library’s approach to
patron privacy, data protection, and the use of visual recording within Library spaces.
The Library Privacy & Confidentiality Policy replaces the current Record Retention Policy
and Confidentiality of Records Policy. Both existing policies are brief and lack the level of clarity
and detail needed to fully address current legal requirements, evolving technology, and modern
library service practices. The proposed policy provides a more thorough and cohesive
framework for how the Library collects, uses, retains, and protects patron information.
The Library Surveillance Cameras Policy and Library Photography and Recording Policy
are new policies. Their development is timely and necessary given the recent installation of the
Library’s surveillance camera system, as well as the continued growth in programming,
marketing, and promotional activities. Together, these policies establish clear expectations for
staff and the public regarding the use of cameras, recording devices, and images within Library
spaces.
In conjunction with these updates, I am also requesting formal Board action to rename the
existing Privacy Policy to SMS Privacy Policy. This change more accurately reflects the
scope of the policy, which pertains specifically to SMS communications. No substantive
changes to the policy content are proposed. Notably, the policy was originally referenced as the
SMS Privacy Policy in the May 22, 2025 Board agenda when it was approved, so this update

restores clarity and consistency in its naming. Retaining the policy as-is also avoids the need for
resubmission through our phone service provider.

Policy Highlights
Collectively, these policies:
•
•
•
•
•

Establish clear guidelines for the protection and confidentiality of patron records
Define appropriate use and purpose of Library surveillance systems
Clarify expectations around photography and recording in public spaces
Balance transparency, safety, and privacy considerations
Provide staff with consistent guidance for responding to related situations

Each policy is designed to be proactive, clearly structured, and aligned with current best
practices.

Legal Review:
All three policies have undergone review by:
•
•
•

Brad Skinner, City Legal Counsel
Deborah Tharnish, Legal Consultant from Dentons
Ben Champ, Pleasant Hill City Manager

All reviewing parties found the policies and procedure to be consistent with City ordinance and
Iowa Code and in alignment with the Library’s public service goals and operational needs.
This review ensures the policies are clear, enforceable, and legally sound, providing a strong
long-term foundation for library operations.

Recommendation
I respectfully request the Board approve the Library Privacy & Confidentiality Policy, Library
Surveillance Cameras Policy, and Library Photography and Recording Policy as presented, as
well as the renaming of the current Privacy Policy to SMS Privacy Policy.
The proposed policies provide a strong and necessary foundation for managing privacy,
confidentiality, and visual recording practices within the Library. They reflect current operational
needs and position the Library to respond consistently and appropriately as services and
technologies continue to evolve.

CURRENT POLICY
38
XVII. CONFIDENTIALITY OF RECORDS
Iowa (1991): I, 22.7 (13)
Confidential Records:
The following public records shall be kept confidential unless otherwise ordered by a
court, by the lawful custodian of the records, or by another person duly authorized to release
such information. (13) The records of a library which, by themselves, or when examined with
other public records, would reveal the identity of the library patron checking out or requesting an
item or information from the library. The records shall be released to a criminal or juvenile
justice agency only pursuant to an investigation of a particular person or organization suspected
of committing a known crime. The records shall be released only upon a judicial determination
that a rational connection exists between the requested release of information and a legitimate
end and that the need for the information is cogent and compelling.

CURRENT POLICY
39
XVIII. RECORD RETENTION POLICY
Circulation records of items checked out by patrons will only be released if a subpoena is
presented in the course of an investigation. Patrons decide whether circulation records are kept
for their individual accounts. Notice is given via the circulation system that if records are kept,
they may be subpoenaed by law enforcement agencies.
A log of computer usage is kept. The log lists the names of patrons using the machines
and when the computers are accessed. The log aids in managing computer use. This log is
destroyed every day after the library closes.
Each computer keeps a record of the websites visited. This history is automatically
deleted each day.
(Revised November 2015)

LIBRARY PRIVACY AND CONFIDENTIALITY POLICY
The Pleasant Hill Public Library (PHPL) Board of Trustees recognizes the responsibility to
protect, as far as possible, the privacy and confidentiality of library users and patron records.
Confidentiality and privacy are essential for free speech, free thought, and free association. The
privacy of patrons who use the library and its materials responsibly will not be compromised
without due process of law.
State of Iowa Code Chapter 22 on Examination of Public Records informs the library’s policy on
confidentiality. Library records are treated specifically in Code of Iowa 22.7 “Examination of
Public Records (Open Records)”, paragraph 13 and 14. The citation is copied here and included
in this policy:
“7. Confidential records.
The following public records shall be kept confidential, unless otherwise ordered by a
court, by the lawful custodian of the records, or by another duly authorized to release the
information.
13. The records of a library which, by themselves or when examined with other
public records, would reveal the identity of the library patrons checking out or requesting
an item or information from the library. The records shall be released to a criminal or
juvenile justice agency only pursuant to an investigation of a particular person or
organization suspected of committing a known crime. The records shall be released only
upon a judicial determination that a rational connection exists between the requested
release of information and a legitimate end and that the need for the information is
cogent and compelling.
14. The material of a library, museum or archive which has been contributed by a private
person to the extent of any limitation that is a condition of the contribution.”
Confidentially extends to information sought or received and resources consulted, borrowed,
acquired , or transmitted, including but not limited to: (a) library user registration records
(including whether or not a user has a library card), (b) digital interactions including recordings
from library cameras, computer use records, databases and search records, (c) reference
questions and interviews, (d) circulation records including interlibrary loan records, information
about materials downloaded or placed on ‘hold’ or ‘reserve,’ (e) records about using library
resources, services, events, or facilities, and (f) all other personally identifiable information
about uses of library materials, events, facilities, or services. This information shall not be made
available to any citizen, agency, or state, federal, or local government authority (for public,
private, or commercial use) unless required under Iowa Code Section 22.7.
As determined by the Iowa Attorney General (Iowa Attorney General Opinion 80-9-19) library
directors are the lawful custodians of their libraries’ confidential records. The PHPL Library

Director is furthermore designated by the Library Board of Trustees and as the “lawful
custodian” of library records.
The Library Director shall only release confidential information to a criminal or juvenile justice
agency when pursuant to a valid search warrant, subpoena or court order, or when otherwise
authorized by law. The Library Director will consult with the City’s attorney or personal legal
counsel in the event of such request for release of Library records, and will respond to the
request according to the advice of legal counsel.
If the Library Director is not available and the need for the information is imminent, the request
for confidential information should be directed to the Public Services Manager who may release
the information after consultation with the City’s attorney and with the permission of an officer
of the Library Board of Trustees (President, Vice President or Secretary).
All Freedom of Information Act (FOIA) Requests are handled via the City of Pleasant Hill’s
FOIA Request Form and processes. Compliance with library policy and implementation of
public record laws is the responsibility of the Library Director.
In keeping with the above statements and the Code of Iowa, the following shall additionally
apply to Pleasant Hill Public Library records:
Parents of minor children (defined as persons under 18 years of age) should understand that by
allowing their children either to have library cards and/or to use the library without parental
supervision they are restricting their own ability to supervise their children’s access to library
resources. All library cards and records are treated with the same level of confidentiality and
privacy, regardless of the age of the patron.
The library cannot ensure privacy of circulation records during the process of collecting overdue
materials. Patrons who fail to return borrowed materials on time or who have incurred fines or
charges should understand that the library is obligated to pursue the recovery of those materials,
fines and/or charges, and the process of recovery can include releasing information to an
individual who is legally responsible for the patron, and to appropriate legal and/or law
enforcement authorities who are assisting in the recovery.
The library cannot ensure privacy of personal or circulation records when engaging third party
companies or consortiums in circulation functions, such as downloadable e-books, merchant
services in credit card/debit card transactions, etc.
Patron histories of items overdue, lost, damaged, and fines paid are retained to identify patterns
of irresponsible library use and to reimburse patrons for items that were lost and subsequently
found. Histories are not kept on items borrowed and returned on time and in good condition,
unless a patron requests that their loan history be kept for the patron’s personal reference (i.e. as
a reading list) or for reference by staff (i.e. as a reader’s advisory tool).

The Library Director may authorize specific uses of the data contained in the library’s user
records by the library in order to conduct library business (i.e. statistical analysis).
Staff Procedures on Confidentiality and Patron Privacy
All library staff members are required to uphold confidentiality as specified by library policies,
and in accordance with the Code of Iowa and the American Library Association’s statement of
professional ethics.
A staff member receiving an information or records request (i.e. FOIA, media, law enforcement)
shall immediately refer the person or agency making the request to the Library Director (or the
Public Services Manager in the Director’s absence) who shall explain the Library Records
Confidentiality Policy.
Library staff are expected to utilize personal judgment and good customer service skills to assist
patrons as fully as possible without compromising patron privacy. Every effort will be made to
protect patron confidentiality in electronic, phone, and in-person communications.
If a library patron is requesting information about their own circulation records:
•

Before providing any information or services, library staff must first confirm the patron’s
identity. Once identity is verified, staff may share details about the patron’s circulation
records, including items checked out, overdue materials, and items on hold. Staff may
also process renewals, place holds, answer questions about fines and charges, and carry
out other circulation-related functions as needed.

•

Identity confirmation is done in-person either via a valid form of identification (i.e.
driver’s license, driver’s permit, passport, etc.) or via their library card (either the
physical card, a photo of the card, or the card barcode via the library’s app).

•

If a patron is requesting information over the phone, library staff will confirm their
identity via their library card number. If the patron does not have their library card
number, two forms of identifying information (i.e. date of birth, home address, phone
number, or email address) may be used instead.

•

Responses or inquiries sent by email or text message in reply to a holds notice, checkout
receipt, or other official library communication will be treated as verified, as they are
received through the contact method (email address or phone number) on file for the
patron.

•

Patron inquiries sent by email or text message that are not in response to an official
library communication will require identity verification comparable to that used for
phone inquiries, or the patron may be asked to call the library for assistance, in order to
protect patron privacy.

If a library user/patron is requesting to use another patron’s account or information about another
patron’s circulation records:
•

A library user may not use the library account of another patron unless they physically
have that account’s library card or the patron who the account belongs to has given
library staff explicit permission for the person in question to use their account. Persons
designated on the account holder’s account are granted full permission to the account.

•

Granting permission may be done in-person or over the phone. Once granted a note will
be placed on the patron’s account that the designated person(s) have permission to use
their library account. Designated persons must present a valid form of identification to
confirm their identity when using said account. Permission can be revoked at any time by
the patron.
o Note: The Library interprets possession of a card (or card number) as consent to
use it, unless it has been reported lost or stolen, or there is reason to believe that
consent has not been given.

•

If a library user is requesting to renew materials borrowed on an account not their own,
library staff can renew the materials if the person can provide the name or card number of
the account holder, and can describe the nature of the materials borrowed (i.e. the title,
author, subject and/or item barcode number). If the user is unable to supply this
information, staff should request that the account holder contact the library.

•

If a library user is requesting information concerning overdue items, fines and/or charges
that are on another patron’s card, staff should determine if the person is legally
responsible for this patron.
o For example, parents and guardians are legally responsible for their minor
children. Adults with special needs may also have people who are legally
responsible for them. Teachers, babysitters, nannies, day care providers and other
non-legal guardians are not legally responsible for the materials checked out to
children in their care.
If the person is not legally responsible for the patron, the person will be notified that the
information requested is protected by state law.
If the person is legally responsible for the patron and is able to describe the nature (i.e.
the title, author, subject and/or barcode number) of the items borrowed, library staff can
then confirm the overdue status of those specific items. If a legal guardian has the
barcode number and PIN for the patron’s account, they may also access the account via
the online catalog.

If the person is legally responsible for a patron with materials overdue or fines and/or
charges unpaid for over 30 days, library staff is authorized to provide information
relevant to the recovery of those specific materials, fines and/or charges.
If the status of the individual seeking this information cannot be determined, library staff
should offer to mail or email a report directly to the patron who borrowed the items.
•

The library encourages patrons to place items currently unavailable on hold. When these
items become available, library staff will contact the patron and inform them that the item
is being held for their use. If someone other than the patron accepts the call, library staff
should not reveal the nature of the item being held.

•

The library offers book delivery service for homebound individuals with limited access to
the library facility. Staff and volunteers involved in the delivery service are required to
uphold patron confidentiality and must not release any information about materials
delivered to these individuals.

•

The library provides reference and readers’ advisory services to the public. Library staff
are expected to keep private all requests for information and for materials.

•

The library offers events for adults, teens, and children. Although these events are public,
the identity of individuals attending library events is private.

•

Any request not addressed by these guidelines should be referred to the Public Services
Manager or to the Library Director.

Approved by the Pleasant Hill Public Library Board of Trustees on March 26, 2026.

LIBRARY SURVEILLANCE CAMERAS POLICY
Areas of the Pleasant Hill Public Library (PHPL) building and grounds may be under constant video
camera surveillance. Images may be collected that allow an individual to be identified.
Surveillance is conducted to control theft, ensure the safety of patrons and staff, protect library
property, and facilitate the identification of individuals who engage in disruptive, unsafe, violent, or
policy-violating conduct.
Patron Privacy and Confidentiality
The Pleasant Hill Public Library affirms that patron use of the library and library resources is
confidential under Iowa Code §22.7(13), state and federal constitutions, and library principles.
Surveillance footage shall be treated with the same confidentiality as other library records in
accordance with the Library Privacy and Confidentiality Policy.
Surveillance footage may incidentally capture images of patrons using library resources; such
images are considered confidential library records and are protected from disclosure except as
permitted by law. The library will not use surveillance footage to track, monitor, profile, or evaluate
patron behavior unrelated to a specific safety, security, or facilities-related incident.
Camera placement shall be determined by the Library Director or their designee. Cameras shall be
placed only in clearly public areas of library building and grounds. Cameras shall not be placed in
areas where there is a reasonable expectation of privacy, including but not limited to: restrooms or
restroom entrances and private offices not open to the public. Signage shall be conspicuously
displayed within the library advising of the recording of video images. Conversations or other
audible communication shall not be monitored or recorded by the security cameras.
Monitoring and Access to Surveillance Footage
As library staff cannot provide direct supervision in all areas of the library and its grounds, live
video surveillance access is granted to designated staff and is utilized in select locations to observe
and record visible activities of persons within the library and library grounds in lieu of direct
supervision.
Observation of activity, whether in real time or from digitally recorded storage, shall be limited to
activities that are specific to library operations, may affect the safety and security of library patrons
and staff, and provide protection for library assets or property. Video surveillance is not used to
monitor patron reading, viewing, or information-seeking behavior, and shall not be used in a
manner that creates a chilling effect on the free and uninhibited use of the library.
All library staff members are required to uphold confidentiality as specified by library policies, and
in accordance with the Code of Iowa and the American Library Association’s statement of
professional ethics. Misuse of surveillance footage, unauthorized access, or disclosure may result in
disciplinary action up to and including termination and possible legal consequences.
The library may use surveillance camera footage for non-security purposes, including

space usage and foot traffic studies of library buildings and facilities, but will make every effort to
ensure the privacy of recorded patrons is respected, up to and including obscuring recognizable
patron facial and bodily features.
Record Requests
All records requests will be handled in accordance with the Library Records Confidentiality Policy.
The library recognizes that surveillance footage is confidential and protected under Iowa Code
§22.7(13).
All requests from law enforcement must be directed to the Library Director or their designee. Law
enforcement may not view live or recorded footage without authorization from the Library Director
or in their absence the Public Services Manager. Footage that reveals or could reasonably be
interpreted to reveal patron use of library materials or services shall not be released without a valid
court order, subpoena, or other legally binding directive reviewed by the City Attorney.
When legally required, the library will cooperate with law enforcement while taking all reasonable
steps to protect the privacy of uninvolved patrons, including:
• Limiting the scope of footage released
• Providing still images when appropriate
• Redacting or obscuring identifying features of individuals not under investigation when
possible
In extenuating emergency circumstances, the Library Director may agree to immediately provide
the footage if there is an imminent safety issue, such as an Amber Alert or active shooter situation.
Surveillance footage is a confidential library record and is not subject to general public disclosure
under Iowa Code Chapter 22. Footage will not be released for public or media use unless legally
required by court order. The library will consult the City Attorney prior to any release of footage
outside the library.
Data Retention
Surveillance cameras will record activities in real time and images will be saved to the camera
server’s hard drive. The capacity of the storage system allows for images to be stored for a limited
period (generally no more than 30 days). Current software deletes images automatically as the
capacity of the hard drive is reached.
The library is not obligated to store images past the 30 day limit unless:
• The footage documents a specific incident requiring investigation
• The footage is subject to a legal preservation request, subpoena, or court order
The library will retain footage only as long as necessary for the specific purpose for which it is
preserved. Routine destruction of footage is a core privacy protection practice.
Approved by the Pleasant Hill Public Library Board of Trustees on March 26, 2026.

LIBRARY PHOTOGRAPHY AND RECORDING POLICY
By attending events at the Pleasant Hill Public Library, participants and the parents or legal guardians
of minor participants acknowledge and consent to the possibility that event activities may be
photographed, filmed, or otherwise recorded by library staff and volunteers. Attendees understand that
their image, likeness, and/or voice may be captured and used by the Library for editorial, educational,
or promotional purposes in any medium, now known or hereafter developed, in perpetuity, without
compensation or prior approval.
Individuals who prefer not to be photographed or recorded, or parents/legal guardians who do not wish
their child to be photographed or recorded, should notify Library staff verbally or in writing prior to
the start of the event. The Library will make reasonable efforts to accommodate such requests, which
may include, but are not limited to:
• Adjusting the placement of cameras and photographers; and/or
• Adjusting the seating or positioning of attendees
to minimize the likelihood of capturing the likenesses of those requesting accommodation.
Photography or Recording by Members of the Public
In addition to photography and recording conducted by the Pleasant Hill Public Library, the Library
acknowledges that patrons or members of the public may engage in casual, non-professional, and noncommercial photography or filming in designated public spaces of the Library, as permitted under the
Library Conduct Policy.
Photography and recording by members of the public are not permitted in private or non-public areas,
including restrooms, staff work areas, offices, or other restricted spaces. The Library may use signage,
closed doors, or other visual indicators to distinguish public areas from private areas. Individuals who
are photographing or recording may be directed to remain within designated public spaces.
The Library does not control or authorize photography or recording conducted by members of the
public and is not responsible for images, recordings, or their use when created by non-Library staff.
While the Library cannot guarantee that users will not be photographed or recorded by other library
users in public spaces, library staff will respond to concerns in accordance with the Library Conduct
Policy.
Library staff may intervene or terminate photography or filming by members of the public if it appears
to interfere with a patron’s use of the Library, disrupt Library operations, or potentially compromise
public safety or security, as outlined in the Library Conduct Policy. Library staff will also respond to
complaints from patrons who feel harassed, uncomfortable, or targeted by another library visitor’s
photography or recording, in a manner consistent with how the Library addresses other disruptive
behaviors. Additional care may be taken when concerns involve minors.
Parents and legal guardians are responsible for supervising and protecting their children in public areas
of the Library. During Library events, library staff provide event supervision and take reasonable steps
to promote a safe environment, but parents and legal guardians remain responsible for their children.
Approved by the Pleasant Hill Public Library Board of Trustees on March 26, 2026.

CURRENT POLICY
Pleasant Hill Public Library
Privacy Policy
1. Collection of Personal Information. We collect the following personal information when you
opt-in to receive SMS communications from us:
 Name
 Phone number
 Any other information you voluntarily provide.
2. Use of Personal Information. The personal information we collect is used for the following
purposes:
 To send you SMS notifications and updates
 To respond to your inquiries and provide customer support
 To improve our services and enhance your experience
3. Sharing of Personal Information. We do not share your personal information with third parties,
except in the following circumstances:
 With service providers who assist us in delivering SMS communications and who are bound
by confidentiality agreements
 When required by law or to protect our rights.
4. SMS Consent. SMS consent is not shared with third parties for marketing purposes. Your
consent to receive SMS communications is solely for our use and will not be sold or distributed
to any third party for marketing.
5. Accessibility of Privacy Policy. Our privacy policy is easily accessible and prominently included
on all web forms and paper forms where you provide consent to receive SMS communications.
6. SMS Terms of Service. By opting into SMS from a web form or other medium, you are agreeing
to receive SMS messages from City of Pleasant Hill. This includes SMS messages for account
notifications. Message frequency varies. Message and data rates may apply. Message HELP for
help. Reply STOP to any message to opt out.

SMS PRIVACY POLICY
1. Collection of Personal Information. We collect the following personal information when
you opt-in to receive SMS communications from us:
• Name
• Phone number
• Any other information you voluntarily provide.
2. Use of Personal Information. The personal information we collect is used for the following
purposes:
• To send you SMS notifications and updates
• To respond to your inquiries and provide customer support
• To improve our services and enhance your experience
3. Sharing of Personal Information. We do not share your personal information with third
parties, except in the following circumstances:
• With service providers who assist us in delivering SMS communications and
who are bound by confidentiality agreements
• When required by law or to protect our rights.
4. SMS Consent. SMS consent is not shared with third parties for marketing purposes. Your
consent to receive SMS communications is solely for our use and will not be sold or
distributed to any third party for marketing.
5. Accessibility of Privacy Policy. Our privacy policy is easily accessible and prominently
included on all web forms and paper forms where you provide consent to receive SMS
communications.
6. SMS Terms of Service. By opting into SMS from a web form or other medium, you are
agreeing to receive SMS messages from City of Pleasant Hill. This includes SMS messages
for account notifications. Message frequency varies. Message and data rates may apply.
Message HELP for help. Reply STOP to any message to opt out.
Approved by the Pleasant Hill Public Library Board of Trustees on May 22, 2025. Revised March 26, 2026.

MEMORANDUM
TO: Pleasant Hill Public Library Board of Trustees
FROM: Alex Coggeshell, Library Director
DATE: March 26, 2026
SUBJECT: Review of Online Resource Subscriptions for FY27

Purpose:
The purpose of this memo is to provide an overview of the Library’s current online resource
subscriptions and associated costs, and to initiate Board discussion regarding priorities for
FY27.
Given the final proposed Digital Materials budget of $11,000 and an estimated $40,550 cost
to maintain all current subscriptions, it will be necessary to make strategic decisions regarding
which resources to continue, modify, or discontinue. Formal action will be requested at the next
Board meeting.
Current Subscriptions and Costs:
Based on FY25 expenditures, current subscriptions total approximately $40,550:
(previously presented to the Board at the November 2025 meeting)
•
•
•
•
•
•
•
•
•
•
•

Brainfuse HelpNow: $2,000
Creativebug: $750
Wowbrary: $500
Bridges OverDrive (Libby): $3,000 (note: current FY27 cost has come in at $3,242.63)
Hoopla: $20,400
Kanopy: $1,000
ABCmouse: $3,600 (grant-funded; active through April 2027)
Ancestry Library Edition: $2,300
Niche Academy: $2,700
Adventure Pass: $1,500
Transparent Language: $800

Key Considerations:
•
•

The current subscription model exceeds the proposed FY27 budget by nearly $30,000.
Several resources are either underutilized or have comparable free alternatives
available.

•
•

Some services, while valuable, are not financially sustainable within current budget
constraints.
This review provides an opportunity to realign digital offerings with community impact,
sustainability, and strategic priorities.

Board members are encouraged to explore these resources in advance of discussion.
Additional information can be found at: pleasanthilliowa.org/Online-Library
Proposed Approach for FY27:
To align with the proposed budget while maintaining a strong core of digital services, I
recommend the following:
Continue and Prioritize:
• Wowbrary (supports e-newsletter and automated promotion of new materials)
• Bridges OverDrive (Libby) (core digital collection for e-books and audiobooks)
• Kanopy (increase funding by approximately $1,000 to support more sustainable use and
allow for promotion)
• Ancestry Library Edition (our only research-focused resource; per City Ordinance the
Library is tasked as custodian of the historical record of the City, this resource aligns
with that duty)
• Adventure Pass (great community resource and well-utilized)
• Transparent Language (our only language learning resource, important to maintain as a
ESOL resource)
Strategic Adjustment:
• Allocate $400 toward an OverDrive Advantage account to begin developing a Cityspecific digital collection.This serves as a scalable and more sustainable alternative to
Hoopla and establishes a foundation for future investment.
Budget Flexibility Note:
While the above allocations are based on FY25 estimates, some flat-fee subscriptions have
already seen cost increases (we just receive our FY27 Bridges OverDrive agreement with a set
cost of $3,242.63). As such, the additional funds proposed for Kanopy and the OverDrive
Advantage account may need to flex slightly to accommodate increases in base subscription
costs (Wowbrary, Ancestry, Adventure Pass, and Transparent Language). Unlike these flat-fee
services, Kanopy operates on a pay-per-use model, allowing for some flexibility in adjusting
spending as needed.
Recommended Discontinuations:
The following resources are recommended for discontinuation or non-renewal:
•

•

Brainfuse HelpNow
While valuable, a similar service, Mometrix is available at no cost to the Library through
the State Library of Iowa. Notably, the State signed a 5-year contract for Mometrix in
FY26, so it is a resource we can assuredly offer/promote.
Creativebug
Craft and instructional content is widely available through free platforms such as
YouTube, and the Library has expanded in-person craft programming.

•

•

•

Hoopla
At approximately $20,400 annually, Hoopla represents the single largest expense and is
not sustainable within the proposed budget. As previously discussed, usage continues to
grow, further increasing costs without a spending model that aligns with available
funding.
ABCmouse
Currently funded through a grant and available through April 2027. Not recommended
for renewal beyond that point given cost and the availability of in-library AWE stations
and the tablet table offering similar early learning experiences.
Niche Academy
Currently underutilized. Minimal existing tutorial content has comparable, widely
accessible alternatives available at no cost via YouTube or directly from vendors.

Discussion and Next Steps:
This memo is intended to support Board review and discussion. The goal is to identify priorities
and reach consensus on which resources best align with the Library’s mission and fiscal
realities.
Formal approval of FY27 digital resource subscriptions will be requested at the April Board
meeting.

MEMORANDUM
TO: Pleasant Hill Public Library Board of Trustees
FROM: Alex Coggeshell, Library Director
DATE: March 26, 2026
SUBJECT: FY27 Operating Hours Review

Purpose:
The purpose of this memo is to support Board decision-making regarding the FY27 budget,
specifically the potential need to reduce operating hours.
This memo provides:
• A comparison of personnel costs across peer libraries (as requested by the Board)
• A comparison of staffing levels relative to operating hours
• A summary of the FY27 part-time staffing shortfall
• Options for reducing operating hours and associated cost impacts
•

Together, this information is intended to demonstrate that:
• Our personnel spending is in line with peer libraries, and
• Our library currently operates a high number of service hours relative to our staffing
size, limiting our ability to absorb further reductions without service changes.
Personnel Cost Comparison:
Library
Altoona Public Library (FY26)
Bondurant* (FY26)
Grimes (FY26)
Norwalk (FY26)
Pleasant Hill (FY27 Proposed)

Salaries & Benefits
$1,201,359
~$570,645 (est.)
$968,142
$929,200
$629,124

Total Budget
$1,627,079
$835,750
$1,299,752
$1,224,900
$841,424

% of Budget
73.8%
~68.4%
74.5%
75.9%
74.8%

*Bondurant Library figures required interpretation due to inconsistencies between internal
documents received from Finance and their published budget on ClearGov; estimated
personnel costs include a projected benefits amount.
Key takeaway: Our personnel costs fall squarely within the typical range (mid-70%) of
comparable libraries. This indicates that our budget is not disproportionately allocated to
staffing.

Staffing Levels & Operating Hours Comparison:
Library
Altoona Public Library
Bondurant
Grimes
Norwalk
Pleasant Hill

Weekly Open Hours
67
61
65
55
59

Total Staff
20
8
12.3
18
9

Staffing Breakdown
6 FT / 14 PT
4 FT / 4 PT
7 FT / 22 PT
6 FT / 12 PT
3 FT / 6 PT

Key observations:
• Our library is open comparable hours to peer libraries.
• We operate those hours with a significantly smaller staff than most peers.
• Peer libraries with similar or greater hours typically have larger part-time staffing
pools, allowing greater scheduling flexibility.
Key takeaway: We are currently delivering a high level of service hours with a relatively lean
staffing model, leaving limited flexibility within existing resources.
FY27 Part-Time Staffing Shortfall:
As discussed at the January and February Board meetings:
• The FY27 proposed budget reflects part-time staffing at weekday-only levels (~22–23
hours/week)
• This does not fully account for required weekend coverage
A full scheduling analysis indicates:
• Required part-time staffing: $202,376.76
• FY27 budget allocation: $182,115
• Initial shortfall: $20,261.76
Board action to approve and reallocate $7,500 for the ILS upgrade reduced the gap to
approximately a $12,761.76 remaining shortfall. This remaining gap necessitates further
action.
Operating Hours Reduction Options:
Option
Close Sundays
Close Sundays (Memorial Day–Labor
Day only)
Close at 7 PM (Mon–Thurs)*
Close at 7 PM (Mon–Thurs, except
May–Aug)*

Open Hours
Cut
192 hrs
52 hrs

Staff Hours
Cut
408 hrs
110.5 hrs

Estimated
Savings
$10,035
$2,718

202 hrs
132 hrs

504 hrs
329 hrs

$13,549
$8,842

*Reducing weekday evening hours creates a disproportionate impact on a single staff member
currently scheduled during those hours Monday-Thursday.

Recommendation:
I recommend closing on Sundays as the most balanced approach:
• Provides substantial cost savings relative to impact
• Aligns with lower Sunday usage patterns (per circulation data; included in next pages of
the Board packet)
• Preserves weekday and evening access, which typically see higher demand
• Leaves a manageable remaining gap of approximately $2,726.54, which can be
monitored and potentially absorbed through normal staffing variability
Additionally, this option allows for a strategic implementation timeline, aligning with seasonal
service patterns observed by nearby libraries such as Waukee Public Library and West Des
Moines Public Library, both of which close on Sundays during the summer months.
Next Steps:
I am requesting that the Board:
• Continue discussion of these options at this meeting
• Prepare to take formal action at the April Board meeting
This timeline will allow staff to:
• Plan and communicate changes clearly to the public
• Align implementation with seasonal service adjustments
• Ensure a smooth operational transition

3-12-2026 3:29 PM
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JE# 024637
JE# 024637
JE# 024690
JE# 024694
JE# 024694
JE# 024694
JE# 024689
JE# 024691
JE# 024691
JE# 024695
JE# 024695
JE# 024695
JE# 024695

1.60CR
3.40CR
2.80CR
1.50CR
240.40CR
6.00CR
2.80CR
2.20CR
3.20CR
1.40CR
1.00CR
3.60CR
4.80CR
7.80CR
9.00CR
18.00CR
2.00CR
16.80CR
1.40CR
2.60CR
1.00CR
6.40CR
7.00CR
2.60CR
2.40CR
1.00CR
125.31CR
60.25CR
4.00CR
56.60CR
13.77CR
8.00CR
2.00CR
8.00CR
4.00CR
6.60CR
1.00CR
2.00CR
2.00CR
1.00CR
1.80CR

5,189.98CR
5,193.38CR
5,196.18CR
5,197.68CR
5,438.08CR
5,444.08CR
5,446.88CR
5,449.08CR
5,452.28CR
5,453.68CR
5,454.68CR
5,458.28CR
5,463.08CR
5,470.88CR
5,479.88CR
5,497.88CR
5,499.88CR
5,516.68CR
5,518.08CR
5,520.68CR
5,521.68CR
5,528.08CR
5,535.08CR
5,537.68CR
5,540.08CR
5,541.08CR
5,666.39CR
5,726.64CR
5,730.64CR
5,787.24CR
5,801.01CR
5,809.01CR
5,811.01CR
5,819.01CR
5,823.01CR
5,829.61CR
5,830.61CR
5,832.61CR
5,834.61CR
5,835.61CR
5,837.41CR

3-12-2026 3:29 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
2/25/26
2/26/26
2/27/26

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

3/06 B07220 RECEIPT C16614 22830 RESIDENT-FEES
3/06 B07219 RECEIPT C16613 22829 L.CORLEY-PRINTS
3/06 B07226 RECEIPT 69332
22806 PH LIBRARY-FINES/FEES
============= FEBRUARY ACTIVITY DB:

VEND

PAGE:
2
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 4-410-1-4550
THRU 4-410-4-4707
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

0.00

JE# 024693
JE# 024692
JE# 024669
CR:

762.68CR

2.20CR
2.20CR
109.25CR
762.68CR

5,839.61CR
5,841.81CR
5,951.06CR

============= ACCOUNT TOTAL
DB:
0.00
CR:
762.68CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4447
OPEN ACCESS
B E G I N N I N G
B A L A N C E
4,946.07CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4448
ENRICH IOWA
B E G I N N I N G
B A L A N C E
3,685.88CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4455
GRANTS - LIBRARY
B E G I N N I N G
B A L A N C E
0.00
2/05/26

3/06 B07231 RECEIPT 69295
=============

22668 ICAP-GRANT
FEBRUARY ACTIVITY

DB:

0.00

JE# 024525
CR:

989.38CR

989.38CR
989.38CR

989.38CR

============= ACCOUNT TOTAL
DB:
0.00
CR:
989.38CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4466
PRAIRIE MEADOWS GRANT
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4470
COUNTY LIBRARY
B E G I N N I N G
B A L A N C E
14,332.00CR
2/05/26

3/06 B07231 RECEIPT 69300
=============

22668 POCO AUDITOR-Q3 DISTRIBUTION
FEBRUARY ACTIVITY DB:
0.00

JE# 024525
CR:
7,166.00CR

7,166.00CR
7,166.00CR

21,498.00CR

============= ACCOUNT TOTAL
DB:
0.00
CR:
7,166.00CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4710
REFUNDS/REIMBURSEMENTS
B E G I N N I N G
B A L A N C E
364.45CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-4-4446
CONSOLID PAYMENTS/ENRICH IA
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------4-410-4-4707
LIBRARY DONATIONS

3-12-2026 3:29 PM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

PACKET======DESCRIPTION=======

B E G I N N I N G
2/05/26
2/17/26

3/06 B07231 RECEIPT 69301
3/06 B07232 RECEIPT 69325
=============
=============

*-*-*-*-*-*-*-*-*-*-*-*-*-

L I S T I N G

VEND

PAGE:
3
TRANSACTION DATE: 2/01/2026 THRU 2/28/2026
ACCOUNTS: 4-410-1-4550
THRU 4-410-4-4707
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

B A L A N C E

760.82CR

22668 FLECK TRUCKING-LIB DONATION
22762 PH LIBRARY-MARTHA M DONATION
FEBRUARY ACTIVITY DB:
0.00

JE# 024525
JE# 024625
CR:

555.00CR

ACCOUNT TOTAL

CR:

555.00CR

DB:

0.00

000 ERRORS IN THIS REPORT!
** REPORT TOTALS **
BEGINNING BALANCES:
REPORTED ACTIVITY:
ENDING BALANCES:
TOTAL FUND ENDING BALANCE:

*-*-*-*-*-*-*-*-*-*-*-*-*-*

--- DEBITS --0.00
0.00
0.00

--- CREDITS --35,447.60CR
9,473.06CR
44,920.66CR
44,920.66CR

100.00CR
455.00CR
555.00CR

860.82CR
1,315.82CR

3-12-2026

3:29 PM

D E T A I L

L I S T I N G

PAGE:

*** GRAND TOTALS ***

BEGINNING BALANCES:
REPORTED ACTIVITY:
ENDING BALANCES:
GRAND TOTAL ENDING BALANCE:

--- DEBITS --0.00
0.00
0.00

--- CREDITS --35,447.60CR
9,473.06CR
44,920.66CR
44,920.66CR

4

3-12-2026 03:27 PM

CITY
OF
PLEASANT HILL
REVENUE & EXPENSE REPORT BY DEPARTMENT
AS OF: FEBRUARY 28TH, 2026

001-GENERAL
LIBRARY
CULTURE/RECREATION

PAGE:

13

66.67% OF YEAR COMP.

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________
REVENUES
INTERGOVERNMENTAL
001-4-410-2-4447 OPEN ACCESS
001-4-410-2-4448 ENRICH IOWA
001-4-410-2-4455 GRANTS - LIBRARY
001-4-410-2-4466 PRAIRIE MEADOWS GRANT
001-4-410-2-4470 COUNTY LIBRARY
TOTAL INTERGOVERNMENTAL

8,000
4,000
15,000
8,000
35,000
70,000

0.00
0.00
989.38
0.00
7,166.00
8,155.38

4,946.07
3,685.88
989.38
0.00
21,498.00
31,119.33

61.83
92.15
6.60
0.00
61.42
44.46

3,053.93
314.12
14,010.62
8,000.00
13,502.00
38,880.67

CHARGES FOR SERVICES
001-4-410-1-4550 BEST TRIP REFUNDS/REIMB
001-4-410-1-4586 LIBRARY FINES AND FEES
TOTAL CHARGES FOR SERVICES

8,000
6,000
14,000

0.00
762.68
762.68

6,170.00
5,951.06
12,121.06

77.13
99.18
86.58

1,830.00
48.94
1,878.94

MISCELLANEOUS REVENUE
001-4-410-2-4710 REFUNDS/REIMBURSEMENTS
2,000
0.00
364.45
18.22
1,635.55
555.00
1,315.82
18.80
5,684.18
001-4-410-4-4707 LIBRARY DONATIONS
7,000
TOTAL MISCELLANEOUS REVENUE
9,000
555.00
1,680.27
18.67
7,319.73
____________________________________________________________________________________________________________
TOTAL REVENUE- LIBRARY
93,000
9,473.06
44,920.66
48.30
48,079.34
EXPENDITURES
SALARIES & WAGES
001-5-410-60100 SALARIES - FULL-TIME
001-5-410-60200 SALARIES - PART-TIME
001-5-410-60400 OVERTIME
TOTAL SALARIES & WAGES

276,874
150,000
4,000
430,874

21,704.20
11,530.99
0.00
33,235.19

172,420.02
93,973.09
220.53
266,613.64

62.27
62.65
5.51
61.88

104,453.98
56,026.91
3,779.47
164,260.36

EMPLOYEE BENEFITS
001-5-410-61100 SOCIAL SECURITY
001-5-410-61200 MEDICARE
001-5-410-61300 IPERS
001-5-410-61410 DEFERRED COMPENSATION
001-5-410-61500 GROUP INSURANCE
001-5-410-61600 WORKERS COMPENSATION
001-5-410-61700 UNEMPLOYMENT
001-5-410-61830 MEDICAL/PHYSICALS
TOTAL EMPLOYEE BENEFITS

26,714
6,248
40,675
5,127
45,395
562
3,247
960
128,928

2,069.76
484.07
3,137.41
484.04
2,450.34
0.00
0.00
0.00
8,625.62

16,598.52
3,881.90
25,340.63
3,220.96
19,036.68
298.33
205.69
504.85
69,087.56

62.13
62.13
62.30
62.82
41.94
53.08
6.33
52.59
53.59

10,115.48
2,366.10
15,334.37
1,906.04
26,358.32
263.67
3,041.31
455.15
59,840.44

STAFF DEVELOPMENT
001-5-410-62100 DUES/MEMBERSHIPS
001-5-410-62400 TRAVEL & CONFERENCE
001-5-410-62410 ICN ROOM
001-5-410-62500 EDUCATION/TRAINING
TOTAL STAFF DEVELOPMENT

1,000
1,000
0
1,500
3,500

525.00
37.65
0.00
0.00
562.65

1,012.00
1,334.09
0.00
7,104.28
9,450.37

101.20 (
133.41 (
0.00
473.62 (
270.01 (

12.00)
334.09)
0.00
5,604.28)
5,950.37)

3-12-2026 03:27 PM

CITY
OF
PLEASANT HILL
REVENUE & EXPENSE REPORT BY DEPARTMENT
AS OF: FEBRUARY 28TH, 2026

001-GENERAL
LIBRARY
CULTURE/RECREATION

PAGE:

14

66.67% OF YEAR COMP.

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________
REPAIR, MAINT, UTILITIES
001-5-410-63400 REPAIR/MAINTENANCE - EQU
001-5-410-63730 COMMUNICATIONS
001-5-410-63990 IT SUPPORT
TOTAL REPAIR, MAINT, UTILITIES

7,000
3,000
27,000
37,000

0.00
30.57
558.00
588.57

2,418.05
1,363.65
13,079.21
16,860.91

34.54
45.46
48.44
45.57

4,581.95
1,636.35
13,920.79
20,139.09

CONTRACTURAL SERVICES
001-5-410-64020 ADVERTISING/LEGAL
001-5-410-64190 DATA PROCESSING
001-5-410-64370 ENRICH IOWA
001-5-410-64390 DONATIONS PROJECTS
001-5-410-64391 SPECIAL PROJECTS
001-5-410-64990 CLASSES/PROGRAMS
001-5-410-64991 BEST PROGRAM
001-5-410-64995 REFUNDS/REIMBURSEMENTS
TOTAL CONTRACTURAL SERVICES

3,000
25,000
3,000
4,000
2,000
18,000
8,000
3,000
66,000

273.34
676.06
0.00
0.00
0.00
588.81
0.00
0.00
1,538.21

358.13
30,275.80
0.00
65.90
0.00
7,306.04
5,992.73
0.00
43,998.60

11.94
121.10 (
0.00
1.65
0.00
40.59
74.91
0.00
66.66

2,641.87
5,275.80)
3,000.00
3,934.10
2,000.00
10,693.96
2,007.27
3,000.00
22,001.40

COMMODITIES
001-5-410-65020 PRINT MATERIALS-BOOKS/MA
001-5-410-65025 DIGITAL MATERIALS
001-5-410-65040 MINOR EQUIPMENT
001-5-410-65060 OFFICE SUPPLIES
001-5-410-65080 POSTAGE/SHIPPING
001-5-410-65210 MULTIMEDIA MATERIALS
001-5-410-65220 VIDEO MATERIALS
001-5-410-65230 PERIODICALS
001-5-410-65240 SHELVING
TOTAL COMMODITIES

50,000
0
2,000
8,000
5,000
3,000
800
3,000
1,000
72,800

3,504.41
0.00
348.57
492.67
71.51
0.00
0.00
83.43
0.00
4,500.59

18,377.84
0.00
3,887.12
3,809.70
341.67
0.00
17.45
591.92
245.57
27,271.27

36.76
0.00
194.36 (
47.62
6.83
0.00
2.18
19.73
24.56
37.46

31,622.16
0.00
1,887.12)
4,190.30
4,658.33
3,000.00
782.55
2,408.08
754.43
45,528.73

CAPITAL OUTLAY
001-5-410-67210 FURNITURE & FIXTURES
2,000
0.00
1,998.85
99.94
1.15
001-5-410-67250 CIRCULATION SYSTEM UPGRA
0
0.00
0.00
0.00
0.00
001-5-410-67260 COMPUTER HARDWARE
8,000
0.00
0.00
0.00
8,000.00
0.00
989.38
4.30
22,010.62
001-5-410-67350 GRANT PROJECTS
23,000
TOTAL CAPITAL OUTLAY
33,000
0.00
2,988.23
9.06
30,011.77
____________________________________________________________________________________________________________
TOTAL EXPENSE- LIBRARY
772,102
49,050.83
436,270.58
56.50
335,831.42
REVENUE OVER/(UNDER) EXPENDITURES

(

679,102)(

39,577.77)(

391,349.92)

57.63 (

287,752.08)

Cr
Monthly Statistical Report
ea
Ti

February 2026

Pleasant Hill Public Library
Kn Comparative Analysis of Materials Usage
o
En
February
te

2024

2025

2026

Monthly Materials Checkouts:

5,381

4,490

3,616

Total Materials Checkouts Year to Date:

40,409

39,520

34,259

209

353

264

1,452

1,734

1,880

211

133

140

7,044

6,357

5,636

NA

NA

1,354

2024

2025

2026

Patrons with Materials Checked Out:

581

511

482

Patrons Added:

58

38

46

Patrons with Hold Requests:

364

356

330

Patron Computer Use:

405

321

444

Patron WiFi Usage:

690

898

935

Patron Self-Checkout Use:

878

760

667

Materials Added:
Online Checkouts (audio and e-books and videos):
En
te Online Magazine Checkouts:
Monthly Checkouts all Formats:
Online Resource/Database Activity:

Comparative Analysis of Patron Usage

February

Page 1

En Comparative Analysis of Patron Attendance
te

February

2024

2025

2026

Number of Patrons Entering the Library:

3,952

4,094

2,771

Number of Library Activities:

60

75

51

Number of Other Groups Using the Library:

90

175

56

Total Number of Patrons Attending Activities:

2,787

2,781

1,254

2024

2025

2026

Reference Assistance:

38

28

12

Reader's Advisory:

104

70

54

Phone Calls and Text Messages:

390

419

458

Computer Assistance:

77

112

141

Notary Assistance:

24

63

31

Book a Librarian:

NA

7

26

Total Assistance

633

699

722

Comparative Analysis of Patron Assistance

February

Page 2

Online Resource Databases

February 2026

Performance for February 1 - 28, 2026
ABC Mouse
Adventure Pass
Ancestry
Brainfuse
Creative Bug
Hoopla
Kanopy
Mometrix
Niche Academy
Solus App
Transparent Languages
Total Usage Online Resource Databases

269
15
0
10
6
765
65
0
4
207
13
1,354

Page 3

ABC Mouse

Visits

29

Total Completed Assessments

269

Adventure Pass

Venue
Blank Park Zoo
Blue Zoo
Des Moines Children's Museum
Botanical Garden
Reiman Gardens
Science Center

Count

Total

15

Ancestry
Searches

1
1
3
4
0
6

Citation Image
Text

0
0
0

Total

0

Brainfuse
Unique Visits

5

Database Usage
Total Usage

10
10

Creative Bug
Date
Video Views
Downloads

2026-2 to 2026-2
6
0

Total

Hoopla
Date
Instant
Bonus Borrows
Grand Total

6

2-1-2026 to 2-28-2026
736
29
765

Page 4

Kanopy
Pleasant Hill Public Library

Monthly Snapshot February 2026

Visits
New User Accounts

446
3

Pages
Total Plays

532
65

New Users
Returning Users
Unique Sessions

0
0
0

Total Sessions

0

Mometrix

Niche Academy
Pleasant Hill Public Library Academy
User Reports
Enrolled

1

Additional users active in last 30 days
Inactive users

1
0

Tutorial Reports
Cricut Maker 3

1

Total Views

4

Solus App
Usage over Time
Devices
New Devices
Total Launches

26-Feb
51
19
207

Transparent Language
All Activity
Sessions
Circulations

8
13

Unique Users
User Registrations

5
3

Total Session Time
Total

35m29s
13

Page 5

Circulation by Statistical Class

February 2026

Statistical Class
Pleasant Hill
Unincorporated
Altoona
Ankeny
Bondurant
Carlisle
Chariton
Clive
Colfax
Collins
Des Moines
Elkhart
Grimes
Hartford
Indianola
Johnston
Monroe
Newton
Other
Pleasantville
Prairie City
Runnells
Rural Non Fourmile
Swan
Waukee
West Des Moines
Total Circulation for all Statistical Classes

2,372
148
54
3
2
56
5
4
2
8
532
3
2
3
2
2
27
2
2
1
8
118
239
5
13
3
3,616

Number of Patrons Entering Library

2,771

Libby checkouts

1,050

Page 6

Library Program Attendance

Date

Booking Name

2/2/2026 Book Babies
2/3/2026 Toddler Time
2/3/2026 Craft & Chat AM
2/3/2026 Craft & Chat PM
2/3/2026 Notary Appointment
2/4/2026 Story Time
2/4/2026 Public Services Dept. Mtg
2/4/2026 Creative Kids
2/5/2026 Pleasant Hill School Book Club
2/6/2026 Staff meeting Alex Coggeshell
2/6/2025 Common Threads
2/7/2026 Saturday STEM
2/7/2026 Songs & Stories
2/7/2026 Notary Appointment
2/8/2026 Book-a-Librarian
2/9/2026 Book Babies
2/9/2026 Film Discussion Club
2/10/2026 Toddler Time
2/10/2026 Setting Your Phone Up for Success
2/10/2026 Brick Builders
2/11/2026 Story Time
2/11/2026 Department Head Mtg
2/11/2026 Craft and Snack
2/12/2026 Pleasant Hill Elementary Outreach
2/12/2026 Graphic Novel Book Club
2/13/2026 Little Learners
2/16/2026 Book Babies
2/16/2026 Notary Appointment
2/17/2026 Toddler Time
2/17/2026 Movie Matinee
2/17/2026 Alex Coggeshell Pleasant Hill Public Library
2/17/2026 Alex Coggeshell Pleasant Hill Public Library
2/17/2026 Notary Appointment
2/18/2026 Story Time
2/18/2026 Public Services Dept. Mtg
2/18/2026 Discovery Lab
2/21/2026 Cinn-fully Delicious: Cinnamon Roll 101
2/21/2026 Book-a-Librarian
2/22/2026 Book-a-Librarian
2/22/2026 Book-a-Librarian
2/23/2026 School Outreach
2/23/2026 Book Babies
2/23/2026 Evening Book Club
2/24/2026 Toddler Time
2/24/2026 Morning Book Club
2/25/2026 Story Time
2/25/2026 Financial Wellness
2/25/2026 Teen Unwind
2/26/2026 School Outreach
2/26/2026 Library Board Meeting
2/28/2026 Scavenger Hunt
Total
Library Program Attendees
Other Group Attendees
Grand Total

February 2026

Attendees

2
13
10
4
1
28
6
0
15
6
6
5
3
1
1
3
0
13
10
3
11
5
1
13
2
19
18
1
14
6
4
4
1
20
6
0
27
1
1
1
250
4
3
14
9
14
5
0
12
10
124

730
524
1,254
Page 7

DIRECTOR’S REPORT
Prepared by: Alex Coggeshell, Library Director
Board Meeting Date: March 26, 2026
Grant Updates:
•

•

•

Meta Grant:
We were not selected for the Meta grant. In response, I pivoted and resubmitted portions
of that proposal—specifically the Draw Alive and Family Study Room components—as
part of a Prairie Meadows grant application through the Friends of the Library (with
support of this additional submission from the City Manager). This provides a lower-cost
alternative for their consideration, should the larger Children’s Area proposal submitted
through the City not be awarded.
BRAVO Grant:
We were successfully awarded the BRAVO grant. Planning will begin in the coming
weeks for a One Community Read initiative this fall, in collaboration with Parks &
Recreation.
Science Kits for Public Libraries (SKPL):
We have not yet received notification and are still awaiting a response.

FY27 Budget Update:
The Board’s decision to reallocate $7,500 from the Circulation System Upgrade line to the PartTime Salary line has been communicated to the Finance Director. While this reallocation is
within the Board’s authority, the Finance Department is unable to revise the official budget
document, as Council has already set and approved salary allocations citywide.
As a result, the budget document will not reflect this change. Operationally, we will proceed with
the understanding that these funds have been reallocated. This means the Part-Time Salary
line may appear over budget in FY27, while the overall Library budget will remain accurate
since the $7,500 will not be spent from the Circulation System Upgrade line.
The City Manager is fully aware of and supportive of this approach.
Policy Updates:
A Notary Services Policy has been drafted and is currently under initial review by City legal
counsel. I do not plan to bring this forward for Board approval until the new Finance
Director/City Clerk is hired and in place, as we intend to align Library and City policies and
establish clearer, more limited parameters for notary services.

From an operational standpoint, the Library will move toward a notary-by-appointment model.
Given current staffing levels, this will provide more consistent and manageable service than
accommodating walk-in requests while staff are assigned to the public desk.
I have also begun preliminary review of the Meeting Room Policy, with the goal of presenting
an updated version to the Board in the fall. This timeline allows us to align changes with
upcoming FY27 service adjustments and avoid introducing additional complexity during the
busy summer months.
Marketing & Communications:
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The Spring/Summer City Guide has been mailed to residents this week.
I have replaced our outdated new patron brochure with a newly designed Welcome
Guide, currently at the printer, to provide a more polished and informative introduction to
Library services.
A Resource Highlight Page has also been developed and will be launched once the
Board finalizes online resource subscriptions for FY27, allowing us to more effectively
promote remaining offerings.
Metro libraries are preparing to launch the Central Iowa Libraries Artwork Map in April.
A coordinated marketing campaign, developed by West Des Moines Public Library, will
coincide with National Library Week (April 19–25, 2026).
o I have been working with a local vendor to create a Library merchandise
webstore featuring our new art. Items will include adult and youth t-shirts, a
sweatshirt, tote bags, and an insulated tumbler. This will serve as a Friends of
the Library fundraiser with no upfront cost or inventory management required.
Additionally, I am developing an internal staff webstore for branded workwear, which
we anticipate opening annually. I have also passed along the idea of expanding this
model into a citywide program, similar to what other communities have implemented.

Friends of the Library Update:
Please see the attached Treasurer’s Report.
Additional updates:
• The Friends funded the purchase of enamel pins featuring the new Library artwork,
which will be sold at the Library. A small initial order of 100 was placed, and we
anticipate strong interest given the popularity and affordability of this item.
• The Friends remain supportive of the Plant Raffle fundraiser, with a tentative rollout
planned for May to avoid overlap with the merchandise launch.
Staffing Update:
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Our new Youth Outreach Specialist, Karley Evans, will begin on March 30.
As a reminder, I will be attending the upcoming Public Library Association (PLA)
Conference and am excited to bring back and share ideas and key takeaways with staff
and the Board.

Trustee Continuing Education Resource:
We now have American Libraries magazine copies available for Board member checkout at
the Front Desk. These copies are reserved for Board use and are not part of the public
collection.
American Libraries provides strong coverage of trends, innovations, and issues in the library
field. If there is interest, we can also explore offering Board access to Library Journal, though
its content is more heavily focused on book reviews and is used internally for collection
development.
I will bring the two most recent issues of American Libraries to the meeting for your review.