On the agenda: Pleasant Hill meeting — Surveillance Camera (Feb 26)

Pleasant Hill Public Library Board of Trustees
Agenda – Thursday, February 26, 2026 at 6:00 p.m.
Library Conference Room
AGENDA

ACTION
REQUIRED

Call to Order/Roll Call
Approval of Agenda

February 26, 2026 Agenda

Public Comment

Five (5) Minute Limit

Consent Items

PAGE

Current

YES

1.

January 29, 2026 Meeting Minutes

2-3

2.

Authorized Payments finalized from 1/1/261/31/26 (Library Expenditure Detail Report)
Upcoming Meeting Dates: 3/26/26 and 4/23/26

4-12

3.
New Business
4.

YES

13-14

5.

Authorization of One-Time Implementation Fee
for Library System Upgrade
Approval of Hoopla Service Adjustment

YES

15-16

6.

BEST Trips – Program Review and Direction

YES

17-18

Informational Items

NO

7.

Updated Draft FY27 Library Budget

19-20

8.

Revenue and Donations
(January Library Revenue Detail Report)
Expenditures
(FY26 to date Library Rev & Exp Report)
Monthly Statistics

21-22

9.
10.
Library Director’s Report

Agenda Items for Next Meeting
Trustee Reports and Comments
Adjournment
Next Meeting Scheduled: Thursday, March 26, 2026 at 6PM

23-24
25-31
32-35

Pleasant Hill Library Board of Trustees
January 29, 2026
6:00 p.m.
ROLL CALL: President Sedrel called the meeting to order at 6:00 p.m. Trustees Present: Tiffany Filloon, Jonathan
Leyen, Amanda Michael, and Jessica O’Riley. Also present: Library Director Alex Coggeshell, City Manager Ben
Champ, and Mayor Sara Kurovski.
APPROVAL OF THE AGENDA: O’RILEY/LEYEN moved to approve the January 29, 2026 agenda. All ayes.
PUBLIC INPUT: none
CONSENT AGENDA: LEYEN/FILLOON moved to approve the consent agenda, including: December 18, 2025 Meeting
Minutes, Authorized payments finalized from 11/1/25-11/30/25 and 12/1/25-12/31/25 in the amount of
$20,585.21, and meeting dates of February 26, 2026 and March 26, 2026. All ayes.
NEW BUSINESS:
Approval 2026 Library Calendar: LEYEN/MICHAEL moved to approve the 2026 Library calendar. All ayes.
Approval to Submit Grant Application for Children’s Area Improvements: MICHAEL/O’RILEY moved to approve
submitting the grant application for the children’s area improvements. All ayes.
OLD BUSINESS:
Approval of 2026-2031 Library Strategic Plan: O’RILEY/MICHAEL moved to approve the 2026-2031 Library Strategic
Plan. All ayes.
INFORMATIONAL ITEMS:
Review of Draft FY27 Library Budget: Included in the Board packet.
Revenue & Donations (November/December Library Revenue Detail Report): Included in the Board packet.
Expenditures (FY26 to date Library Rev & Exp Report): Included in the Board packet.
Monthly Statistics: Included in the Board packet.
LIBRARY DIRECTOR’S REPORT: Included in the Board packet.
AGENDA ITEMS FOR NEXT MEETING:
a. Budget Update
b. Grant Update
TRUSTEES’ COMMENTS:
a. Tiffany Filloon: none
b. Jon Leyen: Shared highlights from the recent city council meeting he attended.
c. Amanda Michael: none
d. Jessica O’Riley: none
e. Vanessa Sedrel: Shared highlights from the recent city council meeting she attended. Also reminded 2 board
members of their term ending soon and of decisions that need to made regarding the future. Presented a
couple of community service opportunities.
ADJOURNMENT:
MICHAEL/O’RILEY moved to adjourn. All ayes. Meeting adjourned at 6:37 p.m.
NEXT MEETING SCHEDULED: Thursday, February 26, 2026 at 6:00 p.m.
Lynette Fadden, Recording Secretary

ATTEST:

________________________________________
Vanessa Sedrel, Library Board President

______________________________________
Alex Coggeshell, Library Director

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
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VEND

PAGE:
1
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-60100
SALARIES - FULL-TIME
B E G I N N I N G
B A L A N C E
128,219.66
1/09/26
1/23/26

1/06 P03765 PYEXP
1/21 P03767 PYEXP
=============

00829 010926 payroll
00830 012326 payroll
JANUARY ACTIVITY
DB:

22,496.16

CR:

0.00

11,644.05
10,852.11
22,496.16

139,863.71
150,715.82

============= ACCOUNT TOTAL
DB:
22,496.16
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-60200
SALARIES - PART-TIME
B E G I N N I N G
B A L A N C E
73,666.44
1/09/26
1/23/26

1/06 P03765 PYEXP
1/21 P03767 PYEXP
=============

00829 010926 payroll
00830 012326 payroll
JANUARY ACTIVITY
DB:

8,775.66

CR:

0.00

2,917.06
5,858.60
8,775.66

76,583.50
82,442.10

============= ACCOUNT TOTAL
DB:
8,775.66
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-60400
OVERTIME
B E G I N N I N G
B A L A N C E
220.53
-----------------------------------------------------------------------------------------------------------------------------------5-410-61010
FEES
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61100
SOCIAL SECURITY
B E G I N N I N G
B A L A N C E
12,580.73
1/09/26
1/23/26

1/06 A53344 DFT: 001355
1/21 A53524 DFT: 001363
=============

04735 FICA CONTRIBUTIONS
INTERNAL REVENUE SERVICE
04743 FICA CONTRIBUTIONS
INTERNAL REVENUE SERVICE
JANUARY ACTIVITY
DB:

0130
INV# T3 202601063922
0130
INV# T3 202601213923
1,948.03
CR:

907.38

13,488.11

1,040.65

14,528.76

/PO#
/PO#
0.00

1,948.03

============= ACCOUNT TOTAL
DB:
1,948.03
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61200
MEDICARE
B E G I N N I N G
B A L A N C E
2,942.25
1/09/26
1/23/26

1/06 A53344 DFT: 001355

=============

04735 MEDICARE CONTRIBUTIONS
0130
INTERNAL REVENUE SERVICE
INV# T4 202601063922
04743 MEDICARE CONTRIBUTIONS
0130
INTERNAL REVENUE SERVICE
INV# T4 202601213923
JANUARY ACTIVITY
DB:
455.58
CR:

=============

ACCOUNT TOTAL

1/21 A53524 DFT: 001363

DB:

455.58

CR:

212.20

3,154.45

243.38

3,397.83

/PO#
/PO#
0.00
0.00

455.58

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
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L I S T I N G

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VEND

PAGE:
2
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-61300
IPERS
B E G I N N I N G
B A L A N C E
19,251.14
1/09/26
1/23/26

1/06 A53345 DFT: 001356
1/21 A53525 DFT: 001364
=============

04735 IPERS CONTRIBUTIONS
0136
IPERS-REGULAR
INV# I01202601063922
04743 IPERS CONTRIBUTIONS
0136
IPERS-REGULAR
INV# I01202601213923
JANUARY ACTIVITY
DB:
2,952.08
CR:

1,374.58

20,625.72

1,577.50

22,203.22

/PO#
/PO#
0.00

2,952.08

============= ACCOUNT TOTAL
DB:
2,952.08
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61410
DEFERRED COMPENSATION
B E G I N N I N G
B A L A N C E
2,252.88
1/09/26
1/09/26
1/23/26
1/23/26

1/06 A53343 DFT: 001354
1/06 A53357 CHK: 106927
1/21 A53523 DFT: 001362
1/21 A53537 CHK: 107060
=============

04735 DEFERRED COMPENSATION
1996
ICMA-RC
INV# IC2202601063922
04735 DEFERRED COMP - THE HART 1688
GREAT WEST LIFE AND ANNUI INV# DCH202601063922
04743 DEFERRED COMPENSATION
1996
ICMA-RC
INV# IC2202601213923
04743 DEFERRED COMP - THE HART 1688
GREAT WEST LIFE AND ANNUI INV# DCH202601213923
JANUARY ACTIVITY
DB:
484.04
CR:

147.16

2,400.04

94.86

2,494.90

147.16

2,642.06

94.86

2,736.92

/PO#
/PO#
/PO#
/PO#
0.00

484.04

============= ACCOUNT TOTAL
DB:
484.04
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61500
GROUP INSURANCE
B E G I N N I N G
B A L A N C E
13,839.87
1/07/26
1/09/26
1/09/26
1/09/26
1/09/26
1/09/26
1/09/26
1/09/26
1/09/26

1/07 A53388 CHK: 106944
1/06 A53348 CHK: 106918
1/06 A53348 CHK: 106918
1/06 A53348 CHK: 106918
1/06 A53348 CHK: 106918
1/06 A53348 CHK: 106918
1/06 A53348 CHK: 106918
1/06 A53362 CHK: 106932
1/06 A53362 CHK: 106932

04730 HRA REIMBURSEMENT-12/31/ 3548
TRISTAR BENEFIT ADMINISTR INV# 123125
04735 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D1P202601063922
04735 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D3P202601063922
04735 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D4P202601063922
04735 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V1P202601063922
04735 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V3P202601063922
04735 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V4P202601063922
04735 HEALTH INS PREM PAYROLL 1725
WELLMARK BLUE CROSS BLUE
INV# H1P202601063922
04735 HEALTH INS PREM PAYROLL 1725
WELLMARK BLUE CROSS BLUE
INV# H3P202601063922

33.34

13,873.21

17.17

13,890.38

44.80

13,935.18

73.78

14,008.96

2.40

14,011.36

5.16

14,016.52

6.82

14,023.34

480.18

14,503.52

454.50

14,958.02

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
1/13/26
1/13/26
1/13/26
1/14/26
1/23/26
1/23/26
1/23/26
1/23/26
1/23/26
1/23/26
1/23/26
1/23/26
1/23/26
1/23/26
1/23/26
1/27/26
1/28/26

1/07 A53472 CHK: 107020
1/07 A53480 CHK: 107028
1/07 A53481 CHK: 107029
1/14 A53505 CHK: 107039
1/21 A53528 CHK: 107051
1/21 A53528 CHK: 107051
1/21 A53528 CHK: 107051
1/21 A53528 CHK: 107051
1/21 A53528 CHK: 107051
1/21 A53528 CHK: 107051
1/21 A53539 CHK: 107062
1/21 A53539 CHK: 107062
1/21 A53544 CHK: 107067
1/21 A53544 CHK: 107067
1/23 A53645 CHK: 107147
1/22 A53628 CHK: 107137
1/28 A53654 CHK: 107152
=============

D E T A I L

L I S T I N G

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VEND

PAGE:
3
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

04726 HRA ADMIN FEES-JAN 26
3548
TRISTAR BENEFIT ADMINISTR INV# 162686
04726 COBRA ADMIN FEE-DEC 25
3486
WAGEWORKS, INC
INV# 1225-TR100457
04726 FSA ADMIN FEE-DEC 25
3486
WAGEWORKS, INC
INV# 8553077
04738 ACA FILING W/ EASE & NEL 3775
KINGSTON LIFE & HEALTH
INV# 444
04743 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D1P202601213923
04743 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D3P202601213923
04743 DENTAL PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# D4P202601213923
04743 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V1P202601213923
04743 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V3P202601213923
04743 VISION PREMIUM PAYROLL D 3824
DELTA DENTAL
INV# V4P202601213923
04743 LIFE INS PAYROLL DEDUCTI 3823
MADISON NATIONAL LIFE
INV# UNL202601213923
04743 LTD PAYROLL DEDUCTION
3823
MADISON NATIONAL LIFE
INV# UNP202601213923
04743 HEALTH INS PREM PAYROLL 1725
WELLMARK BLUE CROSS BLUE
INV# H1P202601213923
04743 HEALTH INS PREM PAYROLL 1725
WELLMARK BLUE CROSS BLUE
INV# H3P202601213923
04742 HRA REIMBURSEMENT-1/15/2 3548
TRISTAR BENEFIT ADMINISTR INV# 011526
04739 HRA REIMBURSEMENT-1/8/26 3548
TRISTAR BENEFIT ADMINISTR INV# 010826
04746 HRA ADMIN FEES-FEB 25
3548
TRISTAR BENEFIT ADMINISTR INV# 163490
JANUARY ACTIVITY
DB:
2,746.47
CR:

21.00

14,979.02

2.49

14,981.51

9.70

14,991.21

105.70

15,096.91

17.17

15,114.08

44.80

15,158.88

73.78

15,232.66

2.40

15,235.06

5.16

15,240.22

6.82

15,247.04

42.50

15,289.54

112.84

15,402.38

480.18

15,882.56

454.50

16,337.06

93.89

16,430.95

134.39

16,565.34

21.00

16,586.34

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
0.00

2,746.47

============= ACCOUNT TOTAL
DB:
2,746.47
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-61600
WORKERS COMPENSATION
B E G I N N I N G
B A L A N C E
298.33
-----------------------------------------------------------------------------------------------------------------------------------5-410-61700
UNEMPLOYMENT
B E G I N N I N G
B A L A N C E
205.69
------------------------------------------------------------------------------------------------------------------------------------

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
5-410-61830

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

MEDICAL/PHYSICALS
B E G I N N I N G

VEND

PAGE:
4
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

B A L A N C E

504.85

-----------------------------------------------------------------------------------------------------------------------------------5-410-62100
DUES/MEMBERSHIPS
B E G I N N I N G
B A L A N C E
487.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-62400
TRAVEL & CONFERENCE
B E G I N N I N G
B A L A N C E
1,296.44
-----------------------------------------------------------------------------------------------------------------------------------5-410-62410
ICN ROOM
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-62500
EDUCATION/TRAINING
B E G I N N I N G
B A L A N C E
7,063.98
1/13/26

1/07 A53400 CHK: 106948
=============

04726 STAFF WELFARE
AMAZON.COM
JANUARY ACTIVITY
DB:

3243
INV# 1YNK-YDMN-DYFY
40.30
CR:

40.30
/PO#
0.00

7,104.28

40.30

============= ACCOUNT TOTAL
DB:
40.30
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-63400
REPAIR/MAINTENANCE - EQUIP
B E G I N N I N G
B A L A N C E
2,418.05
-----------------------------------------------------------------------------------------------------------------------------------5-410-63730
COMMUNICATIONS
B E G I N N I N G
B A L A N C E
1,209.74
1/13/26
1/27/26
1/28/26

1/07 A53476 CHK: 107024
1/22 A53564 CHK: 107073
1/28 A53655 CHK: 107153
=============

04726 CENTURYLINK
VISA CARD SERVICES
04739 SECURITY SYSTEM
A+ COMMUNICATIONS & SECUR
04746 CELL PHONE SERVICE
US CELLULAR
JANUARY ACTIVITY
DB:

1216
INV# 011326-3
1522
INV# 336621
0459
INV# 0782662097
123.34
CR:

30.43

1,240.17

59.85

1,300.02

33.06

1,333.08

/PO#
/PO#
/PO#
0.00

123.34

============= ACCOUNT TOTAL
DB:
123.34
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-63990
IT SUPPORT
B E G I N N I N G
B A L A N C E
12,521.21

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

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VEND

PAGE:
5
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-64020
ADVERTISING/LEGAL
B E G I N N I N G
B A L A N C E
84.79
-----------------------------------------------------------------------------------------------------------------------------------5-410-64190
DATA PROCESSING
B E G I N N I N G
B A L A N C E
29,497.15
1/13/26

1/07 A53478 CHK: 107026
=============

04726 CRICUT
VISA CARD SERVICES
JANUARY ACTIVITY
DB:

1216
INV# 011326-4
102.59
CR:

102.59
/PO#
0.00

29,599.74

102.59

============= ACCOUNT TOTAL
DB:
102.59
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64360
BUILDING PROGRAM
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64370
ENRICH IOWA
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64390
DONATIONS PROJECTS
B E G I N N I N G
B A L A N C E
65.90
-----------------------------------------------------------------------------------------------------------------------------------5-410-64391
SPECIAL PROJECTS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64990
CLASSES/PROGRAMS
B E G I N N I N G
B A L A N C E
3,734.44
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26

1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948

04726 PROGRAM SUPPLIES
AMAZON.COM
04726 PROGRAM SUPPLIES
AMAZON.COM
04726 PROGRAM SUPPLIES
AMAZON.COM
04726 PROGRAM SUPPLIES
AMAZON.COM
04726 PROGRAM SUPPLIES
AMAZON.COM
04726 PROGRAM SUPPLIES
AMAZON.COM
04726 PROGRAM SUPPLIES
AMAZON.COM
04726 PROGRAM SUPPLIES
AMAZON.COM

3243
INV# 119H-9196-Q3F3
3243
INV# 1CLY-KJ7K-7MKG
3243
INV# 1D4R-4937-469J
3243
INV# 1HJH-KYPD-C3H9
3243
INV# 1LKP-34DJ-9CDD
3243
INV# 1LXN-VKPW-QYY6
3243
INV# 1NMX-W9KY-GVR6
3243
INV# 1PPR-N144-1JK7

139.00

3,873.44

337.35

4,210.79

86.92

4,297.71

215.99

4,513.70

296.50

4,810.20

488.85

5,299.05

12.10

5,311.15

67.75

5,378.90

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26
1/14/26
1/27/26
1/27/26

1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53414 CHK: 106962
1/07 A53466 CHK: 107014
1/07 A53478 CHK: 107026
1/14 A53498 CHK: 107032
1/22 A53566 CHK: 107075
1/22 A53585 CHK: 107094
=============

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
6
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

04726 PROGRAM SUPPLIES
3243
AMAZON.COM
INV# 1VQC-F3YM-MMCX
04726 PROGRAM SUPPLIES
3243
AMAZON.COM
INV# 1YNK-YDMN-QMFJ
04726 LIBRARY EVENT
1301
BLANK PARK ZOO
INV# 1166858
04726 LIBRARY EVENT
0382
SCIENCE CENTER OF IOWA
INV# 11527679
04726 STAPLES
1216
VISA CARD SERVICES
INV# 011326-4
04738 BOOKS
0009
BAKER & TAYLOR
INV# 203928948104739 PROGRAM & OFFICE SUPPLIE 3243
AMAZON.COM
INV# 1RQ3-CMM4-T1HX
04739 ADULT LIBRARY EVENT
4036
DARCY MAULSBY
INV# 012726
JANUARY ACTIVITY
DB:
2,982.79
CR:

157.67

5,536.57

141.82

5,678.39

125.00

5,803.39

400.00

6,203.39

38.46

6,241.85

138.73

6,380.58

26.19

6,406.77

310.46

6,717.23

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
0.00

2,982.79

============= ACCOUNT TOTAL
DB:
2,982.79
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-64991
BEST PROGRAM
B E G I N N I N G
B A L A N C E
5,992.73
-----------------------------------------------------------------------------------------------------------------------------------5-410-64995
REFUNDS/REIMBURSEMENTS
B E G I N N I N G
B A L A N C E
0.00

-----------------------------------------------------------------------------------------------------------------------------------5-410-65020
PRINT MATERIALS-BOOKS/MAGAZINE
B E G I N N I N G
B A L A N C E
14,373.37
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26

1/07 A53400 CHK: 106948

=============

04726 STORYWALK BOOKS
AMAZON.COM
04726 BOOKS
AMAZON.COM
04726 BOOKS
AMAZON.COM
04726 BOOKS
AMAZON.COM
04726 BOOKS
AMAZON.COM
04726 BOOKS
INGRAM LIBRARY SERVICES
04726 BOOKS
INGRAM LIBRARY SERVICES
04726 BOOKS
INGRAM LIBRARY SERVICES
JANUARY ACTIVITY
DB:

=============

ACCOUNT TOTAL

1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53437 CHK: 106985
1/07 A53437 CHK: 106985
1/07 A53437 CHK: 106985

DB:

3243
INV# 14DH-JPY9-6PYD
3243
INV# 17VC-R7PW-FDQK
3243
INV# 1D3J-X6NN-3QRX
3243
INV# 1GFP-4H14-P3HG
3243
INV# 1M1V-LT69-913Q
4027
INV# 93126455
4027
INV# 93126456
4027
INV# 93126457
500.06
CR:
500.06

CR:

168.24

14,541.61

43.45

14,585.06

6.04

14,591.10

126.94

14,718.04

15.40

14,733.44

88.02

14,821.46

18.21

14,839.67

33.76

14,873.43

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
0.00
0.00

500.06

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
7
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-65025
DIGITAL MATERIALS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65040
MINOR EQUIPMENT
B E G I N N I N G
B A L A N C E
2,867.82
1/31/26

2/11 B06702 S
013126 22713 CC FEES
============= JOURNAL ENTRY NOTES
CH PERIOD 1/01/2026 - 1/31/2026
============= JANUARY ACTIVITY
DB:

JE# 024575

670.73

CR:

002551

0.00

670.73

3,538.55

670.73

============= ACCOUNT TOTAL
DB:
670.73
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65060
OFFICE SUPPLIES
B E G I N N I N G
B A L A N C E
2,727.08
1/13/26
1/13/26
1/13/26
1/13/26
1/13/26
1/27/26
1/27/26
1/27/26

1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53400 CHK: 106948
1/07 A53422 CHK: 106970
1/22 A53566 CHK: 107075
1/22 A53566 CHK: 107075
1/22 A53566 CHK: 107075
=============

04726 OFFICE SUPPLIES
3243
AMAZON.COM
INV# 1VNR-KXYR-YJQM
04726 OFFICE SUPPLIES
3243
AMAZON.COM
INV# 1DQC-QCF1-6QR6
04726 OFFICE SUPPLIES-STAFF KI 3243
AMAZON.COM
INV# 1NPH-RWTQ-G6QK
04726 OFFICE SUPPLIES
3243
AMAZON.COM
INV# 1P6K-R66X-33HT
04726 PROCESSING SUPPLIES
0020
DEMCO
INV# 7745741
04739 OFFICE SUPPLIES
3243
AMAZON.COM
INV# 1F34-TV4J-6KNG
04739 OFFICE SUPPLIES
3243
AMAZON.COM
INV# 1QX3-GYR7-C7N1
04739 PROGRAM & OFFICE SUPPLIE 3243
AMAZON.COM
INV# 1RQ3-CMM4-T1HX
JANUARY ACTIVITY
DB:
589.95
CR:

112.26

2,839.34

68.37

2,907.71

24.69

2,932.40

94.31

3,026.71

152.78

3,179.49

74.07

3,253.56

47.50

3,301.06

15.97

3,317.03

/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
/PO#
0.00

589.95

============= ACCOUNT TOTAL
DB:
589.95
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65070
MUSIC/CD'S
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65080
POSTAGE/SHIPPING
B E G I N N I N G
B A L A N C E
191.19
1/13/26

1/07 A53458 CHK: 107006
=============

04726 POSTAGE
PITNEY BOWES BANK INC PUR
JANUARY ACTIVITY
DB:

=============

ACCOUNT TOTAL

DB:

0308
INV# 011326
78.97
CR:
78.97

CR:

78.97
/PO#
0.00
0.00

78.97

270.16

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
8
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------5-410-65210
MULTIMEDIA MATERIALS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65220
VIDEO MATERIALS
B E G I N N I N G
B A L A N C E
17.45
-----------------------------------------------------------------------------------------------------------------------------------5-410-65230
PERIODICALS
B E G I N N I N G
B A L A N C E
483.07
1/13/26

1/07 A53478 CHK: 107026
=============

04726 ALA STORE
VISA CARD SERVICES
JANUARY ACTIVITY
DB:

1216
INV# 011326-4
25.42
CR:

25.42
/PO#
0.00

508.49

25.42

============= ACCOUNT TOTAL
DB:
25.42
CR:
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-65240
SHELVING
B E G I N N I N G
B A L A N C E
245.57
-----------------------------------------------------------------------------------------------------------------------------------5-410-65510
BUDGET AMENDMENT/WINDOWS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-67210
FURNITURE & FIXTURES
B E G I N N I N G
B A L A N C E
1,998.85
-----------------------------------------------------------------------------------------------------------------------------------5-410-67250
CIRCULATION SYSTEM UPGRADE
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-67260
COMPUTER HARDWARE
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------5-410-67350
GRANT PROJECTS
B E G I N N I N G
B A L A N C E
989.38

2-16-2026 10:03 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

*-*-*-*-*-*-*-*-*-*-*-*-*-

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

000 ERRORS IN THIS REPORT!
** REPORT TOTALS **
BEGINNING BALANCES:
REPORTED ACTIVITY:
ENDING BALANCES:
TOTAL FUND ENDING BALANCE:

VEND

PAGE:
9
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 5-410-60100
THRU 5-410-67350
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

*-*-*-*-*-*-*-*-*-*-*-*-*-*

--- DEBITS --342,247.58
44,972.17
387,219.75
387,219.75

--- CREDITS --0.00
0.00
0.00

MEMORANDUM
TO: Pleasant Hill Public Library Board of Trustees
FROM: Alex Coggeshell, Library Director
DATE: February 26, 2026
SUBJECT: Authorization of One-Time Implementation Fee for Library System Upgrade

Purpose:
I am requesting formal Board authorization to pay the $7,500 one-time implementation fee
associated with upgrading our Integrated Library System (ILS) to the LX Polaris Essentials
Bundle with Vega Discovery. This upgrade is required in order for the Library’s public catalog to
meet WCAG accessibility compliance requirements prior to the April 2027 deadline.
This request is only for the implementation fee at this time. The full system upgrade itself would
still occur in FY27 as already planned and budgeted.
Reason for Timing:
Completing the implementation portion now allows us to distribute the cost across two fiscal
years rather than a single year and reduces projected pressure on the FY27 operating budget.
As outlined in January’s “Review of Draft FY27 Library Budget” memo, the proposed FY27
budget currently reflects a projected operating shortfall. Paying this $7,500 expense in the
current fiscal year lowers the FY27 impact accordingly and allows the FY27 Circulation System
Upgrade allocation to be redirected to support part-time staff salaries.
Funding Source:
Based on the current Revenue and Expense Report included in the Board packet:
1. Enrich Iowa Direct State Aid — $3,685.88 available
We have not yet expended this year’s Direct State Aid funding. The catalog accessibility
upgrade is an appropriate use of these funds because it improves access to library
services and reduces barriers for users with disabilities, aligning with Direct State Aid
requirement that funds be used to improve services and reduce inequities among
communities.

Clarification:
The Enrich Iowa revenue line (4-410-2-4448) currently shows a balance of $8,631.95 in
this Board packet’s financial reports due to a coding error on my part — the Open
Access reimbursement of $4,946.07 was temporarily coded to the Direct State Aid line.
Enrich Iowa funding includes Direct Aid, Open Access, and ILL reimbursements;
however, within the City budget those revenues are separated. The correct remaining
Direct State Aid balance is $3,685.88. Thank you for your patience as I continue learning
the City’s internal coding structure.
2. Remaining balance — $3,814.12
The remainder is proposed to come primarily from the Postage/Shipping budget line (5410-65080), which is budgeted at $5,000 and has only $270.16 spent year-to-date (with
prior year totals of $347 in FY25 and $517 in FY24). If needed, there is also limited
flexibility across a few other operating lines to accommodate the balance.
The expense will still be coded appropriately to the Circulation System Upgrade line
(5-410-6750) in keeping with good financial practice.
Fiscal Impact:
Approving this payment now will ease pressure on the proposed FY27 operating budget by
allowing the $7,500 Circulation System Upgrade allocation to be redirected to the Part-Time
Salary line, reducing—but not eliminating—the projected shortfall; an estimated remaining gap
of approximately $12,761.76 will still need to be addressed through further discussion and
planning with the Board.
Pending Board approval, I will notify the City Manager and Finance Department of the Board’s
decision and request that this reallocation be made.
Requested Action:
I respectfully request the Board formally approve payment of the $7,500 one-time
implementation fee in the current fiscal year and authorize the Library Director to request that
the City reallocate the $7,500 Circulation System Upgrade allocation to the Part-Time Salary
line in the proposed FY27 budget.

MEMORANDUM
TO: Pleasant Hill Public Library Board of Trustees
FROM: Alex Coggeshell, Library Director
DATE: February 26, 2026
SUBJECT: Approval of Hoopla Service Adjustment

Purpose:
The purpose of this memo is to request Board approval of an adjustment to the Hoopla patron
checkout limit—reducing from six checkouts per patron each month to three checkouts per
patron each month as a strategic, transitional adjustment in response to current and projected
budget constraints.
Background:
At the start of this fiscal year (FY26), $10,000 in remaining funds from the prior fiscal year
(FY25) were applied as a one-time deposit to support continued access to Hoopla. That deposit
has now been fully utilized, and ongoing use is once again drawing directly from the Library’s
current operating budget.
While the FY27 budget is not yet finalized, it is increasingly clear that continuing this service at
its current level will not be sustainable within the projected budget framework. In anticipation of
this, it is important to consider how best to manage changes to Hoopla service in a way that is
both fiscally responsible and mindful of patron experience.
Rationale:
Reducing the monthly checkout limit from six to three allows the Library to:
• Continue offering access to a valued service in the near term
• Take a measured step toward aligning service levels with realistic budget capacity
• Clearly communicate changing service levels as budget conditions evolve
• Create a more measured transition should further reductions become necessary in FY27
This approach reflects a commitment to thoughtful stewardship of public funds while striving to
minimize disruption to patrons whenever possible.
Furthermore, I am specifically recommending a reduction in monthly checkouts rather than
implementing a flat monthly spending cap because a set checkout limit provides predictable,
equitable access for all users and avoids mid-month service disruptions that occur when a

spending cap is unexpectedly reached. This approach maintains transparency, ensures
consistent user experience, and allows patrons to clearly understand the level of access
available each month.
Current Usage Data:
For context, recent usage is as follows:
Time
Period

Unique
Patrons

New
Patrons

Total
Borrows

Total
Spent
$2,784.69

Avg.
Borrows
per User
5

Avg. Cost
per
Borrow
$2.46

January
2026 (to
2/19/26)
FYTD
(7/1/25–
2/19/26)

227

19

1,130

368

85

4,805

$11,688.57

13.1

$2.43

In addition to steady borrowing activity, the user base continues to grow. New patron enrollment
by month has been:
• July 2025: 15 new patrons
• August 2025: 10
• September 2025: 12
• October 2025: 13
• November 2025: 8
• December 2025: 8
• January 2026: 16
While monthly borrowing fluctuates, the overall active user base is trending upward. Continued
user growth, combined with current per-borrow cost of $2.46, creates ongoing upward budget
pressure.
At the same time, within a community population of approximately 11,000 residents, the total
active user base represents a relatively small percentage of residents. The service is clearly
valued by its users, but it does not serve a majority of the community. This context is important
as we consider the fiscal sustainability of maintaining the current six-checkout model and overall
Hoopla service in FY27.
Recommendation:
I recommend the Board approve reducing monthly Hoopla checkouts from six to three as a
strategic, patron-conscious adjustment in response to budget constraints and projected funding
limitations.
Upon Board approval, the service adjustment will be communicated to patrons during the first
week of March, with the revised three-checkout limit taking effect April 1. A draft
announcement will be reviewed by the City’s Communications Specialist to ensure the change
is presented with clarity and strategic focus.

MEMORANDUM
TO: Pleasant Hill Public Library Board of Trustees
FROM: Alex Coggeshell, Library Director
DATE: February 26, 2026
SUBJECT: BEST Trips – Program Review and Direction

Purpose:
The purpose of this memo is to request formal Board action to confirm the previously discussed
direction to discontinue the Library’s BEST group trips beginning in FY27. While the FY27
budget is not yet finalized, this service has been removed from the proposed budget as part of a
broader realignment of programming priorities.
Because BEST trips are typically announced in March and we are already receiving inquiries,
formal Board direction at this time will allow for clear, consistent communication with the public
and avoid confusion.
Background:
The Board has previously expressed support for discontinuing the BEST group trips as part of a
broader effort to realign Library services toward programs and engagement opportunities that
take place within the Library and the Pleasant Hill community.
Several factors support this proposed change:
•

•

•

•

Mission alignment:
Shifting focus toward on-site and Pleasant Hill community-based programming better
supports the Library’s role as a local hub for learning, connection, and engagement.
Equity and access:
Group trips typically cost participants between $80–$100, which creates a financial
barrier and is not well aligned with the Library’s commitment to free and broadly
accessible services.
Use by non-residents:
Data from trips offered between 2023–2025 indicates that approximately 43% of
participants were non-residents. While trips are open to all participants regardless of
residency, this level of non-resident participation highlights that a significant portion of
this service is being utilized by individuals outside of the Library’s primary service
population.
Strategic focus:
Redirecting staff time and limited program funding toward in-library and community-

based programming allows us to serve a broader audience more equitably and
consistently.
This recommendation is not a reflection on the quality or enjoyment of past trips, which have
been meaningful for participants. Rather, it reflects a strategic shift toward services that are
more accessible, sustainable, and aligned with the Library’s mission and budget realities.
Public Communication and Timing:
If approved, I will work with the City’s Communications Specialist to prepare a clear, thoughtful
public statement for the Library’s website and social media explaining this change and the
reasons behind it.
I am open to Board discussion on timing of this announcement. If the Board prefers to wait until
the FY27 budget is finalized, we can delay public communication accordingly. However, given
that inquiries about upcoming trips have already begun and trips are usually announced in
March, providing clarity sooner may help manage expectations and reduce confusion.
As a potential transitional option, if the Board feels it is important to offer a final opportunity for
participation, I am open to discussing the option of offering one final group trip in June before
fully discontinuing the program. I welcome the Board’s guidance on the best path forward.
Recommendation:
I recommend the Board formally approve the discontinuation of BEST group trips beginning in
FY27, with flexibility to determine timing of public communication.
I also recommend offering one final trip, which would help ease the transition and provide a
structured conclusion should the Board prefer a gradual phase-out rather than an immediate
end to the program.

2-20-2026 11:43 AM

CITY OF PLEASANT HILL
PROPOSED BUDGET WORKSHEET
AS OF: DECEMBER 31ST, 2025

001-GENERAL

PAGE: 14

LIBRARY
(-------- 2025-2026 --------)(-------------- 2026-2027 --------------)
2023-2024
2024-2025
CURRENT
Y-T-D
REQUESTED
PROPOSED
APPROVED
ACTUAL
ACTUAL
BUDGET
ACTUAL
BUDGET
BUDGET
BUDGET
_________________________________________________________________________________________________________________________________________

Most Recent Draft as of
2/23/26

REVENUES
INTERGOVERNMENTAL
4-410-2-4447 OPEN ACCESS
4-410-2-4448 ENRICH IOWA
4-410-2-4455 GRANTS - LIBRARY
4-410-2-4466 PRAIRIE MEADOWS GRANT
4-410-2-4470 COUNTY LIBRARY
TOTAL INTERGOVERNMENTAL

5,186
3,685
0
6,119
37,872
52,862

4,891
3,783
0
0
23,637
32,311

8,000
4,000
15,000
8,000
35,000
70,000

4,946
3,686
0
0
14,332
22,964

5,000
3,800
15,000
10,000
30,000
63,800

____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________

CHARGES FOR SERVICES
4-410-1-4550 BEST TRIP REFUNDS/REIMB
4-410-1-4586 LIBRARY FINES AND FEES
TOTAL CHARGES FOR SERVICES

8,274
7,540
15,814

14,678
9,688
24,365

8,000
6,000
14,000

6,170
4,533
10,703

0
7,000
7,000

____________ ____________
____________ ____________

EXPENDITURES
SALARIES & WAGES
5-410-60100 SALARIES - FULL-TIME
5-410-60200 SALARIES - PART-TIME
5-410-60400 OVERTIME
TOTAL SALARIES & WAGES

276,874
150,000
4,000
430,874

128,220
73,666
221
202,107

302,670
182,115
4,000
488,785

____________ ____________
____________ ____________
____________ ____________

12,581
2,942
19,251
2,253
13,840
298
206
505
51,876

30,305
7,087
46,141
8,304
44,238
978
2,086
1,200
140,339

____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________

PERMANENT NOTES:
$136,818 Coggeshell
$ 88,194 Best-Peterson
$ 77,658 Hanson

27,788
6,499
37,775
5,154
36,978
417
354
1,219
116,184

25,316
6,060
37,346
2,826
30,982
407
469
1,832
105,239

26,714
6,248
40,675
5,127
45,395
562
3,247
960
128,928

D

EMPLOYEE BENEFITS
5-410-61100 SOCIAL SECURITY
5-410-61200 MEDICARE
5-410-61300 IPERS
5-410-61410 DEFERRED COMPENSATION
5-410-61500 GROUP INSURANCE
5-410-61600 WORKERS COMPENSATION
5-410-61700 UNEMPLOYMENT
5-410-61830 MEDICAL/PHYSICALS
TOTAL EMPLOYEE BENEFITS

AF

T

SALARIES - FULL-TIME

294,430
154,346
3,470
452,245

R

5-410-60100

310,025
133,381
1,577
444,983

#1
3

MISCELLANEOUS REVENUE
4-410-2-4710 REFUNDS/REIMBURSEMENTS
1,767
1,609
2,000
364
2,000 ____________ ____________
4-410-4-4707 LIBRARY DONATIONS
2,700
5,687
7,000
611
6,000 ____________ ____________
TOTAL MISCELLANEOUS REVENUE
4,467
7,296
9,000
975
8,000
_________________________________________________________________________________________________________________________________________
TOTAL REVENUE- LIBRARY
73,143
63,972
93,000
34,642
78,800

14

2-20-2026 11:43 AM

CITY OF PLEASANT HILL
PROPOSED BUDGET WORKSHEET
AS OF: DECEMBER 31ST, 2025

001-GENERAL

PAGE: 15

LIBRARY
(-------- 2025-2026 --------)(-------------- 2026-2027 --------------)
2023-2024
2024-2025
CURRENT
Y-T-D
REQUESTED
PROPOSED
APPROVED
ACTUAL
ACTUAL
BUDGET
ACTUAL
BUDGET
BUDGET
BUDGET
_________________________________________________________________________________________________________________________________________

1,310
334
0
2,575
4,219

606
12,019
0
2,665
15,290

1,000
1,000
0
1,500
3,500

487
1,296
0
7,064
8,847

1,000
1,000
0
1,500
3,500

____________ ____________
____________ ____________
____________ ____________
____________ ____________

REPAIR, MAINT, UTILITIES
5-410-63400 REPAIR/MAINTENANCE - EQUIP
5-410-63730 COMMUNICATIONS
5-410-63990 IT SUPPORT
TOTAL REPAIR, MAINT, UTILITIES

4,173
286
27,307
31,765

3,621
1,456
11,443
16,520

7,000
3,000
27,000
37,000

2,418
1,210
12,521
16,149

5,000
1,500
18,000
24,500

____________ ____________
____________ ____________
____________ ____________

CONTRACTURAL SERVICES
5-410-64020 ADVERTISING/LEGAL
5-410-64190 DATA PROCESSING
5-410-64370 ENRICH IOWA
5-410-64390 DONATIONS PROJECTS
5-410-64391 SPECIAL PROJECTS
5-410-64990 CLASSES/PROGRAMS
5-410-64991 BEST PROGRAM
5-410-64995 REFUNDS/REIMBURSEMENTS
TOTAL CONTRACTURAL SERVICES

0
32,102
0
0
0
19,788
6,945
0
58,835

3,933
53,948
0
1,844
0
19,017
19,149
0
97,891

3,000
25,000
3,000
4,000
2,000
18,000
8,000
3,000
66,000

85
29,497
0
66
0
3,734
5,993
0
39,375

3,000
36,000
3,800
6,000
0
16,800
0
2,000
67,600

____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________

COMMODITIES
5-410-65020 PRINT MATERIALS-BOOKS/MAGAZI
5-410-65025 DIGITAL MATERIALS
5-410-65040 MINOR EQUIPMENT
5-410-65060 OFFICE SUPPLIES
5-410-65080 POSTAGE/SHIPPING
5-410-65210 MULTIMEDIA MATERIALS
5-410-65220 VIDEO MATERIALS
5-410-65230 PERIODICALS
5-410-65240 SHELVING
TOTAL COMMODITIES

49,889
0
1,881
6,760
517
442
0
6,850
0
66,339

68,292
0
3,810
8,601
347
0
235
3,441
203
84,929

50,000
0
2,000
8,000
5,000
3,000
800
3,000
1,000
72,800

14,373
0
2,868
2,727
191
0
17
483
246
20,906

50,000
11,000
1,200
9,000
1,000
2,000
0
0
0
74,200

____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________
____________ ____________

AF

T

#1
3

STAFF DEVELOPMENT
5-410-62100 DUES/MEMBERSHIPS
5-410-62400 TRAVEL & CONFERENCE
5-410-62410 ICN ROOM
5-410-62500 EDUCATION/TRAINING
TOTAL STAFF DEVELOPMENT

(

663,340)

D

REVENUE OVER/(UNDER) EXPENDITURES

R

CAPITAL OUTLAY
5-410-67210 FURNITURE & FIXTURES
1,970
16,508
2,000
1,999
2,000 ____________ ____________
5-410-67250 CIRCULATION SYSTEM UPGRADE
0
0
0
0
7,500 ____________ ____________
5-410-67260 COMPUTER HARDWARE
6,718
9,025
8,000
0
8,000 ____________ ____________
5-410-67350 GRANT PROJECTS
5,470
0
23,000
989
25,000 ____________ ____________
TOTAL CAPITAL OUTLAY
14,158
25,533
33,000
2,988
42,500
_________________________________________________________________________________________________________________________________________
TOTAL EXPENSE- LIBRARY
736,482
797,645
772,102
342,248
841,424
(

733,673) (

679,102) (

15

307,605) (

762,624)

2-16-2026 9:57 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
1
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 4-410-1-4550
THRU 4-410-4-4707
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------4-410-1-4550
BEST TRIP REFUNDS/REIMB
B E G I N N I N G
B A L A N C E
6,170.00CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-1-4586
LIBRARY FINES AND FEES
B E G I N N I N G
B A L A N C E
4,533.27CR
1/02/26
1/02/26
1/02/26
1/03/26
1/04/26
1/05/26
1/05/26
1/06/26
1/06/26
1/06/26
1/07/26
1/08/26
1/09/26
1/11/26
1/11/26
1/11/26
1/12/26
1/12/26
1/12/26
1/12/26
1/13/26
1/13/26
1/13/26
1/14/26
1/14/26
1/14/26
1/15/26
1/16/26
1/17/26
1/20/26
1/20/26
1/20/26
1/22/26
1/22/26
1/23/26
1/24/26
1/25/26
1/25/26
1/29/26
1/29/26

1/13 B05933 RECEIPT C16496 22501 RESIDENT-PRINTS
1/13 B05933 RECEIPT C16497 22501 RESIDENT-FAX
1/13 B05933 RECEIPT C16498 22501 B.KELLY-PRINTS
1/13 B05936 RECEIPT C16493 22498 RESIDENT-PRINTS
1/14 B06100 RECEIPT C16505 22526 RESIDENT-FINES/FEES
1/14 B06101 RECEIPT C16506 22527 RESIDENT-PRINTS
1/14 B06101 RECEIPT C16507 22527 T.TRIM-FAX
1/14 B06104 RECEIPT C16510 22530 RESIDENT-DAMAGED BOOK
1/14 B06104 RECEIPT C16511 22530 RESIDENT-FINES/FEES
1/14 B06104 RECEIPT C16512 22530 RESIDENT-FINES/FEES
1/14 B06097 RECEIPT 69227
22522 PH LIBRARY-FINES/FEES
1/14 B06102 RECEIPT C16508 22528 C.EMBRY-FINES/FEES
1/30 B06368 RECEIPT C16527 22582 RESIDENT-DAMAGED BOOK
1/30 B06366 RECEIPT C16521 22580 RESIDENT-PRINTS
1/30 B06366 RECEIPT C16522 22580 RESIDENT-COPIES
1/30 B06366 RECEIPT C16522 22580 RESIDENT-PRINTS
1/30 B06369 RECEIPT C16528 22583 RESIDENT-PRINTS/FAX
1/30 B06369 RECEIPT C16529 22583 RESIDENT-PRINTS
1/30 B06369 RECEIPT C16530 22583 RESIDENT-FAX
1/30 B06369 RECEIPT C16531 22583 RESIDENT-FAX
1/30 B06364 RECEIPT C16518 22578 E.COSS-OSNAYA-PRINTS
1/30 B06364 RECEIPT C16520 22578 RESIDENT-FINES
1/30 B06365 RECEIPT C16519 22579 RESIDENT-COPIES
1/30 B06367 RECEIPT C16524 22581 RESIDENT-PRINTS
1/30 B06367 RECEIPT C16525 22581 RESIDENT-PRINTS
1/30 B06367 RECEIPT C16526 22581 RESIDENT-PRINTS
2/04 B06650 RECEIPT C16538 22656 RESIDENT-PRINTS
2/05 B06675 RECEIPT 69259
22576 PH LIBRARY-FINES/FEES
2/04 B06651 RECEIPT C16539 22657 RESIDENT-FAX
2/04 B06656 RECEIPT C16545 22662 RESIDENT-PRINTS
2/04 B06656 RECEIPT C16546 22662 RESIDENT-PRINTS
2/04 B06656 RECEIPT C16547 22662 RESIDENT-REPLACEMENT
2/04 B06652 RECEIPT C16540 22658 RESIDENT-PRINTS
2/05 B06676 RECEIPT 69272
22590 PH LIBRARY-FINES/FEES
2/04 B06653 RECEIPT C16541 22659 RESIDENT-FAX
2/04 B06654 RECEIPT C16542 22660 RESIDENT-FAX
2/04 B06657 RECEIPT C16548 22663 RESIDENT-COPIES
2/04 B06657 RECEIPT C16549 22663 RESIDENT-PRINTS
2/04 B06655 RECEIPT C16543 22661 RESIDENT-PRINTS
2/04 B06655 RECEIPT C16544 22661 RESIDENT-PRINTS
============= JANUARY ACTIVITY
DB:
=============

ACCOUNT TOTAL

DB:

0.00

JE# 024352
JE# 024352
JE# 024352
JE# 024349
JE# 024377
JE# 024378
JE# 024378
JE# 024381
JE# 024381
JE# 024381
JE# 024373
JE# 024379
JE# 024439
JE# 024437
JE# 024437
JE# 024437
JE# 024440
JE# 024440
JE# 024440
JE# 024440
JE# 024435
JE# 024435
JE# 024436
JE# 024438
JE# 024438
JE# 024438
JE# 024513
JE# 024433
JE# 024514
JE# 024519
JE# 024519
JE# 024519
JE# 024515
JE# 024447
JE# 024516
JE# 024517
JE# 024520
JE# 024520
JE# 024518
JE# 024518
CR:

637.05CR

0.00

CR:

637.05CR

6.60CR
6.00CR
2.00CR
3.20CR
1.00CR
0.80CR
1.50CR
13.96CR
4.50CR
1.60CR
56.80CR
1.00CR
4.99CR
4.00CR
2.20CR
1.00CR
24.80CR
18.00CR
8.50CR
8.50CR
1.20CR
12.50CR
2.80CR
2.30CR
1.00CR
18.00CR
9.00CR
208.20CR
6.00CR
2.20CR
1.00CR
9.95CR
3.80CR
98.45CR
1.50CR
3.00CR
80.00CR
2.40CR
1.40CR
1.40CR
637.05CR

4,539.87CR
4,545.87CR
4,547.87CR
4,551.07CR
4,552.07CR
4,552.87CR
4,554.37CR
4,568.33CR
4,572.83CR
4,574.43CR
4,631.23CR
4,632.23CR
4,637.22CR
4,641.22CR
4,643.42CR
4,644.42CR
4,669.22CR
4,687.22CR
4,695.72CR
4,704.22CR
4,705.42CR
4,717.92CR
4,720.72CR
4,723.02CR
4,724.02CR
4,742.02CR
4,751.02CR
4,959.22CR
4,965.22CR
4,967.42CR
4,968.42CR
4,978.37CR
4,982.17CR
5,080.62CR
5,082.12CR
5,085.12CR
5,165.12CR
5,167.52CR
5,168.92CR
5,170.32CR

2-16-2026 9:57 AM
FUND
: 001-GENERAL
DEPT
: 410
LIBRARY
POST
DATE TRAN #
REFERENCE

D E T A I L

L I S T I N G

PACKET======DESCRIPTION=======

VEND

PAGE:
2
TRANSACTION DATE: 1/01/2026 THRU 1/31/2026
ACCOUNTS: 4-410-1-4550
THRU 4-410-4-4707
INV/PO/JE #
NOTE =====AMOUNT==== ====BALANCE====

-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4447
OPEN ACCESS
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4448
ENRICH IOWA
B E G I N N I N G
B A L A N C E
8,631.95CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4455
GRANTS - LIBRARY
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4466
PRAIRIE MEADOWS GRANT
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4470
COUNTY LIBRARY
B E G I N N I N G
B A L A N C E
14,332.00CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-2-4710
REFUNDS/REIMBURSEMENTS
B E G I N N I N G
B A L A N C E
364.45CR
-----------------------------------------------------------------------------------------------------------------------------------4-410-4-4446
CONSOLID PAYMENTS/ENRICH IA
B E G I N N I N G
B A L A N C E
0.00
-----------------------------------------------------------------------------------------------------------------------------------4-410-4-4707
LIBRARY DONATIONS
B E G I N N I N G
B A L A N C E
610.82CR
1/22/26

2/05 B06676 RECEIPT 69272
=============
=============

*-*-*-*-*-*-*-*-*-*-*-*-*-

22590 B&N GOULD-LIB DONATION
JANUARY ACTIVITY
DB:

0.00

JE# 024447
CR:

150.00CR

ACCOUNT TOTAL

0.00

CR:

150.00CR

DB:

000 ERRORS IN THIS REPORT!
** REPORT TOTALS **
BEGINNING BALANCES:
REPORTED ACTIVITY:
ENDING BALANCES:
TOTAL FUND ENDING BALANCE:

*-*-*-*-*-*-*-*-*-*-*-*-*-*

--- DEBITS --0.00
0.00
0.00

--- CREDITS --34,642.49CR
787.05CR
35,429.54CR
35,429.54CR

150.00CR
150.00CR

760.82CR

2-16-2026 09:52 AM

CITY
OF
PLEASANT HILL
REVENUE & EXPENSE REPORT BY DEPARTMENT
AS OF: JANUARY 31ST, 2026

001-GENERAL
LIBRARY
CULTURE/RECREATION

PAGE:

13

58.33% OF YEAR COMP.

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________
REVENUES
INTERGOVERNMENTAL
001-4-410-2-4447 OPEN ACCESS
001-4-410-2-4448 ENRICH IOWA
001-4-410-2-4455 GRANTS - LIBRARY
001-4-410-2-4466 PRAIRIE MEADOWS GRANT
001-4-410-2-4470 COUNTY LIBRARY
TOTAL INTERGOVERNMENTAL

8,000
4,000
15,000
8,000
35,000
70,000

0.00
0.00
0.00
0.00
0.00
0.00

0.00
8,631.95
0.00
0.00
14,332.00
22,963.95

0.00
215.80 (
0.00
0.00
40.95
32.81

8,000.00
4,631.95)
15,000.00
8,000.00
20,668.00
47,036.05

CHARGES FOR SERVICES
001-4-410-1-4550 BEST TRIP REFUNDS/REIMB
001-4-410-1-4586 LIBRARY FINES AND FEES
TOTAL CHARGES FOR SERVICES

8,000
6,000
14,000

0.00
637.05
637.05

6,170.00
5,170.32
11,340.32

77.13
86.17
81.00

1,830.00
829.68
2,659.68

MISCELLANEOUS REVENUE
001-4-410-2-4710 REFUNDS/REIMBURSEMENTS
2,000
0.00
364.45
18.22
1,635.55
001-4-410-4-4707 LIBRARY DONATIONS
7,000
150.00
760.82
10.87
6,239.18
TOTAL MISCELLANEOUS REVENUE
9,000
150.00
1,125.27
12.50
7,874.73
____________________________________________________________________________________________________________
TOTAL REVENUE- LIBRARY
93,000
787.05
35,429.54
38.10
57,570.46
EXPENDITURES
SALARIES & WAGES
001-5-410-60100 SALARIES - FULL-TIME
001-5-410-60200 SALARIES - PART-TIME
001-5-410-60400 OVERTIME
TOTAL SALARIES & WAGES

276,874
150,000
4,000
430,874

22,496.16
8,775.66
0.00
31,271.82

150,715.82
82,442.10
220.53
233,378.45

54.43
54.96
5.51
54.16

126,158.18
67,557.90
3,779.47
197,495.55

EMPLOYEE BENEFITS
001-5-410-61100 SOCIAL SECURITY
001-5-410-61200 MEDICARE
001-5-410-61300 IPERS
001-5-410-61410 DEFERRED COMPENSATION
001-5-410-61500 GROUP INSURANCE
001-5-410-61600 WORKERS COMPENSATION
001-5-410-61700 UNEMPLOYMENT
001-5-410-61830 MEDICAL/PHYSICALS
TOTAL EMPLOYEE BENEFITS

26,714
6,248
40,675
5,127
45,395
562
3,247
960
128,928

1,948.03
455.58
2,952.08
484.04
2,746.47
0.00
0.00
0.00
8,586.20

14,528.76
3,397.83
22,203.22
2,736.92
16,586.34
298.33
205.69
504.85
60,461.94

54.39
54.38
54.59
53.38
36.54
53.08
6.33
52.59
46.90

12,185.24
2,850.17
18,471.78
2,390.08
28,808.66
263.67
3,041.31
455.15
68,466.06

STAFF DEVELOPMENT
001-5-410-62100 DUES/MEMBERSHIPS
001-5-410-62400 TRAVEL & CONFERENCE
001-5-410-62410 ICN ROOM
001-5-410-62500 EDUCATION/TRAINING
TOTAL STAFF DEVELOPMENT

1,000
1,000
0
1,500
3,500

0.00
0.00
0.00
40.30
40.30

487.00
1,296.44
0.00
7,104.28
8,887.72

48.70
129.64 (
0.00
473.62 (
253.93 (

513.00
296.44)
0.00
5,604.28)
5,387.72)

2-16-2026 09:52 AM

CITY
OF
PLEASANT HILL
REVENUE & EXPENSE REPORT BY DEPARTMENT
AS OF: JANUARY 31ST, 2026

001-GENERAL
LIBRARY
CULTURE/RECREATION

PAGE:

14

58.33% OF YEAR COMP.

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________
REPAIR, MAINT, UTILITIES
001-5-410-63400 REPAIR/MAINTENANCE - EQU
001-5-410-63730 COMMUNICATIONS
001-5-410-63990 IT SUPPORT
TOTAL REPAIR, MAINT, UTILITIES

7,000
3,000
27,000
37,000

0.00
123.34
0.00
123.34

2,418.05
1,333.08
12,521.21
16,272.34

34.54
44.44
46.37
43.98

4,581.95
1,666.92
14,478.79
20,727.66

CONTRACTURAL SERVICES
001-5-410-64020 ADVERTISING/LEGAL
001-5-410-64190 DATA PROCESSING
001-5-410-64370 ENRICH IOWA
001-5-410-64390 DONATIONS PROJECTS
001-5-410-64391 SPECIAL PROJECTS
001-5-410-64990 CLASSES/PROGRAMS
001-5-410-64991 BEST PROGRAM
001-5-410-64995 REFUNDS/REIMBURSEMENTS
TOTAL CONTRACTURAL SERVICES

3,000
25,000
3,000
4,000
2,000
18,000
8,000
3,000
66,000

0.00
102.59
0.00
0.00
0.00
2,982.79
0.00
0.00
3,085.38

84.79
29,599.74
0.00
65.90
0.00
6,717.23
5,992.73
0.00
42,460.39

2.83
118.40 (
0.00
1.65
0.00
37.32
74.91
0.00
64.33

2,915.21
4,599.74)
3,000.00
3,934.10
2,000.00
11,282.77
2,007.27
3,000.00
23,539.61

COMMODITIES
001-5-410-65020 PRINT MATERIALS-BOOKS/MA
001-5-410-65025 DIGITAL MATERIALS
001-5-410-65040 MINOR EQUIPMENT
001-5-410-65060 OFFICE SUPPLIES
001-5-410-65080 POSTAGE/SHIPPING
001-5-410-65210 MULTIMEDIA MATERIALS
001-5-410-65220 VIDEO MATERIALS
001-5-410-65230 PERIODICALS
001-5-410-65240 SHELVING
TOTAL COMMODITIES

50,000
0
2,000
8,000
5,000
3,000
800
3,000
1,000
72,800

500.06
0.00
670.73
589.95
78.97
0.00
0.00
25.42
0.00
1,865.13

14,873.43
0.00
3,538.55
3,317.03
270.16
0.00
17.45
508.49
245.57
22,770.68

29.75
0.00
176.93 (
41.46
5.40
0.00
2.18
16.95
24.56
31.28

35,126.57
0.00
1,538.55)
4,682.97
4,729.84
3,000.00
782.55
2,491.51
754.43
50,029.32

CAPITAL OUTLAY
001-5-410-67210 FURNITURE & FIXTURES
2,000
0.00
1,998.85
99.94
1.15
001-5-410-67250 CIRCULATION SYSTEM UPGRA
0
0.00
0.00
0.00
0.00
001-5-410-67260 COMPUTER HARDWARE
8,000
0.00
0.00
0.00
8,000.00
0.00
989.38
4.30
22,010.62
001-5-410-67350 GRANT PROJECTS
23,000
TOTAL CAPITAL OUTLAY
33,000
0.00
2,988.23
9.06
30,011.77
____________________________________________________________________________________________________________
TOTAL EXPENSE- LIBRARY
772,102
44,972.17
387,219.75
50.15
384,882.25
REVENUE OVER/(UNDER) EXPENDITURES

(

679,102)(

44,185.12)(

351,790.21)

51.80 (

327,311.79)

Cr
Monthly Statistical Report
ea
Ti

January 2026

Pleasant Hill Public Library
Kn Comparative Analysis of Materials Usage
o
En
January
te

2024

2025

2026

Monthly Materials Checkouts:

5,390

4,741

3,808

Total Materials Checkouts Year to Date:

35,291

35,030

30,643

295

477

264

1,580

1,964

2,302

189

163

168

7,159

6,868

6,278

NA

NA

1,876

2024

2025

2026

Patrons with Materials Checked Out:

542

575

461

Patrons Added:

69

61

48

Patrons with Hold Requests:

514

373

339

Patron Computer Use:

358

342

356

Patron WiFi Usage:

553

1,046

831

Patron Self-Checkout Use:

996

1,079

703

Materials Added:
Online Checkouts (audio and e-books and videos):
En
te Online Magazine Checkouts:
Monthly Checkouts all Formats:
Online Resource/Database Activity:

Comparative Analysis of Patron Usage

January

Page 1

En Comparative Analysis of Patron Attendance
te

January

2024

2025

2026

Number of Patrons Entering the Library:

3,355

4,545

3,727

Number of Library Activities:

59

88

45

Number of Other Groups Using the Library:

74

143

179

Total Number of Patrons Attending Activities:

2,690

2,712

976

2024

2025

2026

Reference Assistance:

42

30

20

Reader's Advisory:

187

96

114

Phone Calls and Text Messages:

462

450

471

Computer Assistance:

212

168

201

Notary Assistance:

28

48

31

Book a Librarian:

NA

2

37

Total Assistance

931

794

874

Comparative Analysis of Patron Assistance

January

Page 2

Online Resource Databases

January 2026

Performance for January 1 - 31, 2026
ABC Mouse
Adventure Pass
Ancestry
Brainfuse
Creative Bug
Hoopla
Kanopy
Mometrix
Niche Academy
Solus App
Transparent Languages
Total Usage Online Resource Databases

548
16
68
4
12
926
77
0
5
152
68
1,876

Page 3

ABC Mouse

Visits

67

Total Completed Assessments

548

Adventure Pass

Venue
Blank Park Zoo
Blue Zoo
Des Moines Children's Museum
Botanical Garden
Reiman Gardens
Science Center

Count

Total

16

Ancestry
Searches

1
3
4
1
4
3

Citation Image
Text

20
23
25

Total

68

Brainfuse
Unique Visits

2

Database Usage
Total Usage

4
4

Creative Bug
Date
Video Views
Downloads

2026-1 to 2026-1
8
4

Total

Hoopla
Date
Instant
Bonus Borrows
Grand Total

12

1-1-2026 to 1-31-2026
863
63
926

Page 4

Kanopy
Pleasant Hill Public Library

Monthly Snapshot - January
2026

Visits
New User Accounts

383
4

Pages
Total Plays

482
77

New Users
Returning Users
Unique Sessions

0
0
0

Total Sessions

0

Mometrix

Niche Academy
Pleasant Hill Public Library Academy
User Reports
Enrolled

1

Additional users active in last 30 days
Inactive users

0
0

Tutorial Reports
Cricut Maker 3

5

Total Views

5

Solus App
Usage over Time
Devices
New Devices
Total Launches

26-Jan
37
11
152

Transparent Language
All Activity
Sessions
Circulations

68
43

Unique Users
User Registrations

23
7

Total Session Time
Total

5h 1m 54s
68

Page 5

Circulation by Statistical Class

January 2026

Statistical Class
Pleasant Hill
Unincorporated
Altoona
Bondurant
Carlisle
Chariton
Clive
Des Moines
Grimes
Indianola
Johnston
Monroe
Newton
Pella
Prairie City
Runnells
Rural Non Fourmile
Swan
Waukee
West Des Moines
Total Circulation for all Statistical Classes

2,451
162
110
5
40
3
13
534
2
16
2
29
3
13
6
72
292
6
48
1
3,808

Number of Patrons Entering Library

3,727

Libby checkouts

1,299

Page 6

Library Program Attendance

Date

Booking Name

1/2/2026 Common Threads
1/3/2026 Songs & Stories
1/5/2026 Notary Appointment
1/5/2026 Book Babies
1/6/2026 Toddler Time
1/6/2026 Craft & Chat
1/6/2026 Craft & Chat
1/6/2026 Program prep
1/7/2026 Story Time
1/7/2026 Creative Kids
1/8/2026 Notary Appointment
1/8/2026 Notary Appointment
1/8/2026 Graphic Novel Book Club
1/9/2026 Little Learners
1/10/2026 Lessons of the Holocaust
1/12/2026 Book Babies
1/12/2026 Alex Coggeshell Pleasant Hill Public Library
1/13/2026 1980s Trivia Night
1/13/2026 Toddler Time
1/13/2026 Brick Builders
1/13/2026 Notary Appointment
1/14/2026 Story Time
1/14/2026 Department Head Meeting
1/14/2026 Notary Appointment
1/14/2026 Teen Craft & Snack
1/15/2026 Notary Appointment
1/17/2026 Notary Appointment
1/20/2026 Toddler Time
1/20/2026 Notary Appointment
1/20/2026 Movie Matinee
1/21/2026 Story Time
1/21/2026 Discovery Lab
1/21/2026 Public Services Department Meeting
1/22/2026 Alex Coggeshell Pleasant Hill Public Library
1/24/2026 Financial Wellness
1/26/2026 Evening Book Club
1/26/2026 Book Babies
1/27/2026 Morning Book Club
1/27/2026 Toddler Time
1/28/2026 Story Time
1/28/2026 Notary Appointment
1/28/2026 Teen Unwind
1/29/2026 Library Board Meeting
1/29/2026 Notary Appointment
1/31/2026 Scavenger Hunt
Total
Library Program Attendees
Other Group Attendees
Grand Total

January 2026

Attendees

0
21
1
0
14
9
5
1
21
0
1
1
1
19
3
0
2
6
5
4
1
15
4
1
0
2
2
13
1
0
16
10
5
2
0
8
4
11
7
22
2
0
9
1
125

375
601
976
Page 7

DIRECTOR’S REPORT
Prepared by: Alex Coggeshell, Library Director
Board Meeting Date: February 26, 2026
Grant Updates:
•
•
•

•

Meta Grant: Award notifications are expected by February 28.
Science Kits for Public Libraries (SKPL): Award notifications are anticipated in March.
Prairie Meadows Community Betterment Grant: The application will be presented to
City Council for support at the February 24 meeting. The application is otherwise
complete and will be submitted shortly thereafter. Award notifications are expected by
July 10, 2026.
BRAVO Grant: Submitted in collaboration with Parks & Recreation, the proposal centers
on a One Community Read initiative, featuring a book focused on a specific culture (to
be selected upon award), along with a series of complementary cultural programs
offered jointly by the Library and Parks & Recreation.

FY27 Budget Update:
The most recent draft of the FY27 Library budget is included in this month’s packet. At this time,
there have been no changes to the proposed budget.
I have been in discussion with the City Manager regarding the authorization of payment onetime implementation fee for the upcoming circulation software upgrade included in this Board
packet. The City Manager has communicated to Council that the Library Board is continuing to
work within its allocated budget, and that some line-item adjustments may still occur as we
finalize the proposal.
Policy Updates:
Three new policies are currently under legal review—Library Records Confidentiality Policy,
Library Surveillance Cameras Policy, and Library Photography and Recording Policy. I
anticipate bringing these forward for Board consideration at the March meeting.
Spring/Summer City Guide:
Work continues on the Spring/Summer City Guide, which will be mailed to all residents in
March. We have reviewed the first draft and submitted a number of edits to the Communications
Specialist and designer. We are hoping to review a second draft prior to finalization. At this time,
the project remains on track for distribution ahead of Spring Break.

Public Services & Technology Updates:
Marjorie continues to make strong progress in Polaris training and has now begun training staff
on LEAP, the web-based interface of our ILS. The goal is to transition front desk computers to
LEAP in March/April, which will provide a more streamlined and user-friendly experience for
staff.
Additionally, we have implemented a new process for magazine collection tracking.
Historically, magazines were checked out using a single generic barcode, limiting our ability to
assess usage. Each magazine is now individually barcoded, allowing us to gather meaningful
data on circulation and make more informed collection management decisions moving forward.
Youth Services & Adult Services Update:
Laura represented the Library at the Clay Elementary Literacy Night on February 24—promoting
library events and services and providing a free bookmark craft.
Laura has also prepared a special lineup of events for Spring Break, including a family Pirate
Quest: Treasure Hunt and a teen D&D Adventures event. Anika also has the first session of our
new adult Maker Mondays series that week, focused on promoting our Makerspace equipment.
Additional details can be found in the March calendar included at the end of this packet.