On the agenda: Pleasant Hill meeting — FLOCK SAFETY (Jan 13)

PLEASANT HILL CITY COUNCIL
REGULAR SESSION
JANUARY 13, 2026
6:00 PM
1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC INPUT (5 MINUTES FOR ITEMS NOT ON THE AGENDA)
4. CONSENT ITEMS
a. Council Minutes - dated 12-23-25
b. Claims Listing - dated 01-13-26
c. Public Works Department Monthly Report – dated December 2025
d. Parks Department Monthly Report – dated December 2025
e. Approve the 2026 City Calendar
f. Resolution #011326-01 – Approve Official Depositories
g. Resolution #011326-02 – Approve Official Publications
h. Resolution #011326-03 – Approve Tax Abatement Report – dated December 2025
i. Resolution #011326-04 – Approve Renewal of right-of-way license to Unite Private Networks
j. Resolution #011326-05 – Approve Request for Rezoning by Referral – Hickory Glen Ridge
k. Resolution #011326-06 – Approve Request of Bids for Turf Mowing Services Contract
l. Resolution #011326-07 – Approve Request of Bids for Turf Chemical Application Services Contract
m. Resolution #011326-08 – Approve Education Agreement with Jayden Leinen
5. BUSINESS ITEMS
a. Third Reading of Ordinance #965 – Accessory Dwelling Units - Amending Chapters 165: Title,
Purpose, and General Provisions, 167: Zoning District Regulations and Performance Standards, and
Chapter 169: Zoning Ordinance Off-Street Parking and Loading
b. First Reading of Ordinance #966 – Amending Chapter 115: Definitions, Rights of Interment
Certificate Holder(s), Rules for Visitors, Monuments, Plantings and Decorations
6. CLOSING COMMENT
7. CLOSED SESSION: Pursuant to Iowa Code Section 21.5.1 (c) For City Council to discuss with Legal
Counsel possible litigation

a. Following the Closed Session the Council may consider Formal Action

8. ADJOURNMENT

Note: Budget Work Session Immediately Following 6:00 PM Council Regular Meeting

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PLEASANT HILL CITY COUNCIL
REGULAR SESSION MINUTES
DECEMBER 30, 2025
6:00 PM
1. CALL TO ORDER/ROLL CALL
Mayor Kurovski called the Pleasant Hill City Council regular meeting to order on December 30, 2025,
at 6:00 p.m. The Council Chambers were open and available to the public to participate in the meeting.
PRESENT: Len Murray, Ross Grooters, Konnor Hodges, Amanda Lundstedt, Mark Konrad. ABSENT:
None.
2. APPROVAL OF AGENDA
Murray/Lundstedt moved to approve the agenda. ROLL CALL: AYES: Murray, Grooters, Hodges,
Lundstedt, Konrad. NAYS: None. Motion carried 5-0.
3. PRESENTATION:
a. FY25 Annual Audit Report – Denman & Company
Denman CPA Auditor Mason Sander presented the City’s FY25 Annual Audit Report, issuing a
clean opinion on the financial statements with no deficiencies in internal control and no
instances of noncompliance. Mayor Kurovski thanked the Finance Director and her team for
another clean audit.
b. Des Moines Waterworks Update
Des Moines Water Works CEO Amy Kayler and the Director of Customer Service Laura Sarcone
gave an annual review on 2025 as well as an update on the upcoming 2026 water rates and
long rang plans, including new customer tools.
c.

Outgoing Councilmember Recognitions
Mayor Kurovski recognized and honored outgoing Councilmembers Ross Grooters and
Amanda Lundstedt, highlighting and thanking them for many of the outstanding things they
accomplished during their years of service to the residents and City of Pleasant Hill, followed
by a standing ovation.

4. PUBLIC INPUT (5 MINUTES FOR ITEMS NOT ON THE AGENDA)
Pleasant Hill Chamber of Commerce Executive Director Becca Squires announced that the City of
Pleasant Hill’s Communication Specialist Candace Bell won the Young Professional of the Year Award.
She will be honored at the Chamber’s Annual Celebration on March 5th. Ms. Squires said she
appreciated everything Ms. Bell does for the Chamber and everyone was happy to congratulate her.
5. CONSENT ITEMS
Hodges/Lundstedt moved to approve the CONSENT ITEMS: Council Minutes - dated 12-09-25, Claims
Listing - dated 12-30-25, Expenditure Report - dated 11-30-25, Revenue Report - dated 11-30-25,
Treasurer's Report - dated 11-30-25, Public Works Department Monthly Report – dated November
2025, Library Monthly Calendar of Events – dated January 2026, Resolution #123025-01 –
Transfer of funds from Employee Benefits to General Fund. ROLL CALL: AYES: Murray, Grooters,
Hodges, Lundstedt, Konrad. NAYS: None. Motion carried 5-0.
6. MAYOR APPOINTMENTS
Murray/Konrad moved to approve the MAYOR APPOINTMENTS: Resolution #123025-02 –
Appointment to Metro Waste Authority Appointment (Konnor Hodges with alternate Mark Konrad),
Council Liaison to the Board of Adjustment (Len Murray), Council Liaison to Planning/Zoning
Commission (Mark Konrad), Council Liaison to Library Board of Trustees (Sara Kurovski), Council
Liaison to Park/Recreation Commission (Konnor Hodges), Council Liaison to Public Arts Advisory
Commission (Alyson DeMoss), Council Liaisons to Finance (Mark Konrad and Andy Birch), Chamber of
Commerce Representative (Len Murray), Metropolitan Advisory Committee (MAC) (Alyson DeMoss),

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Mayor Pro Tem (Mark Konrad), Resolution #123025-03 – Metropolitan Planning Organization
(MPO) Representatives, Management Committee and Technical Committee (Management Committee
Len Murray with alternate Sara Kurovski; Technical Committee Madeline Sturms with alternate Brian
Dunkelberger), Resolution #123025-04 – Mid-Iowa Planning Alliance (MIPA) Representatives (Len
Murray with alternate Mark Konrad), Convention and Visitors Bureau representatives (Sara Kurovski
with alternate Alyson DeMoss), Des Moines Area Regional Transit (DART) representative (Sara
Kurovski with alternate Ben Champ). ROLL CALL: AYES: Murray, Grooters, Hodges, Lundstedt, Konrad.
NAYS: None. Motion carried 5-0.
7. COUNCIL APPOINTMENTS
Lundstedt/Hodges moved to approve the COUNCIL APPOINTMENTS: Resolution #123025-05 –
Appoint Representative to the Polk County Emergency Management Commission (Len Murray with
alternate Mark Konrad),
Resolution #123025-06 – Appoint 911 Service Board Representatives
(Fire Chief Jamie Lee with alternate Police Chief Al Pizzano), Resolution #123025-07 – Appoint
Representatives to the Wastewater Reclamation Authority (WRA) Management Committee, Technical
Committee, and Finance Committee (Management Committee Andy Birch with alternate Sara Kurovski;
Technical Committee Russ Paul with alternate Steve Landers; and Finance Committee Dena Spooner),
Appointment to Mud, Camp, Spring Creek Watershed Management Authority (Brian Dunkelberger with
alternates Madeline Sturms), Appointment to Fourmile Creek Watershed Management Authority
(Madeline Sturms with alternates Brian Dunkelberger),
Appointment to Bravo (Alyson DeMoss).
ROLL CALL: AYES: Murray, Grooters, Hodges, Lundstedt, Konrad. NAYS: None. Motion carried 5-0.
8. BUSINESS ITEMS
a. Second Reading of Ordinance #965 – Accessory Dwelling Units - Amending Chapters 165: Title,
Purpose, and General Provisions, 167: Zoning District Regulations and Performance Standards, and
Chapter 169: Zoning Ordinance Off-Street Parking and Loading
Murray/Konrad moved to approve the Second Reading of Ordinance #965 - Proposed Amendments
to City Code Chapters 165: Title, Purpose, and General Provisions, 167: Zoning District Regulations
and Performance Standards, and Chapter 169: Zoning Ordinance Off-Street Parking and Loading.
Assistant City Manager/Community Development Director Madeline Sturms said there have been no
comments or questions since the last reading. ROLL CALL: AYES: Murray, Grooters, Hodges,
Lundstedt, Konrad. NAYS: None. Motion carried 5-0.
b. Resolution #123025-08 – Approval of Purchase of Fire Department Replacement Vehicle
Konrad/Lundstedt moved to approve Resolution #123025-08 – Approval of Purchase of Fire
Department Replacement Vehicle. Fire Chief Jamie Lee explained that the Pleasant Hill Fire
Department is requesting the Council to approve the purchase of one (1) 2026 Chevrolet Silverado
2500HD 4WD Crew Cab to replace the existing 2010 Chevrolet Silverado 2500. The vendor is Karl
Chevrolet and will be purchased under government pricing. The current vehicle has significant
bodywork requirements and has reached the end of its useful service life for Pleasant Hill Fire
Department. Upon acquisition of the new vehicle, the 2010 model will be declared surplus and offered
for sale through GovDeals or the municipal bidding process, as appropriate. ROLL CALL: AYES: Murray,
Grooters, Hodges, Lundstedt, Konrad. NAYS: None. Motion carried 5-0.
c.

Resolution #123025-09 – Approval of Custodial Services Contract Extension
Hodges/Murray moved to approve Resolution #123025-09 – Approval of Custodial Services
Contract Extension. Public Works Director Russ Paul explained that in December 2020, City Council
entered into an agreement for custodial services with Service Master Green for the North and South
Complex. This agreement was expanded in November of 2021 to include custodial services for the
Public Safety Facility, Public Works Administrative Building, Public Works Maintenance Building, Youth
Center and Park Restrooms. Per the Council recommendation, City Staff review the custodial services
annually to identify any needs departments may have. The existing two-year agreement with the
contractor is set to expire at the end of this calendar year, however there is a third-year option outlined
in the agreement with Service Master Green. Following a review of their service quality over the past
two years, staff recommend council approve the third-year option outlined in the agreement. ROLL
CALL: AYES: Murray, Grooters, Hodges, Lundstedt, Konrad. NAYS: None. Motion carried 5-0.
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d. Resolution #123025-10 – Approval of Call to Artists and City Financial Commitment
Lundstedt/Konrad moved to approve Resolution #123025-10 – Approval of Call to Artists and City
Financial Commitment. Communications Specialist Candace Bell explained that an original outdoor
mural project is proposed for the east exterior wall of the Riley Resource Group/Feed Energy Company
building located at 4400 E University Avenue. The mural would utilize mixed media, lighting, paint,
and other materials, with a potential opportunity to expand the project to include the west side of the
building. This highly visible location along East University Avenue sees over 25,000 vehicles pass daily,
making it an ideal canvas to celebrate our community's spirit and identity. The mural project aims to
enhance quality of life, promote community pride, support economic development, and make art more
accessible to residents and visitors alike. Funding for this project totals $50,000 and is structured as
follows: $25,000 has been secured through a Bravo Greater Des Moines Grant, $20,000 is being
committed by Feed Energy Company, and the City would be responsible for the remaining $5,000 to
complete the grant's required match. If approved, the call to artists would be marketed beginning
Friday, January 2nd. Artists will have until February 14th to submit their qualifications and preliminary
concept ideas. Once an artist or artist team is selected for the commission, they will collaborate with
a selection committee comprised of the Public Arts Advisory Commission, City staff, City Council
members, and Feed Energy Company representatives to develop the final design for the site. The
artist(s) agrees that exclusive licensing rights, with unrestricted use of the work of art in promotional
materials, branding, and products for purchase will be held by the City of Pleasant Hill upon final
acceptance. Both the Public Arts Advisory Commission and Feed Energy Company have reviewed this
proposal and recommend City Council approval of the $5,000 funding commitment and the Call to
Artist. ROLL CALL: AYES: Murray, Grooters, Hodges, Lundstedt, Konrad. NAYS: None. Motion carried
5-0.
e. Resolution #123025-11 – Approval of Professional Services Agreement for East University
Pedestrian Bridge across Fourmile Creek
Murray/Hodges moved to approve Resolution #123025-11 – Approval of Professional Services
Agreement for East University Pedestrian Bridge across Fourmile Creek. Assistant City
Manager/Community Development Director Madeline Sturms explained that the City of Pleasant Hill,
City of Des Moines and Polk County Conservation (PCC) are working cooperatively to address
pedestrian connectively along East University Avenue across Fourmile Creek. The current sidewalk
terminates at Williams Street in Des Moines and Copper Creek Lake Park in Pleasant Hill due to a lack
of safe crossing at the bridge location. The City continues to work to implement the goals of the
adopted Comprehensive Plan which includes trail development and safety improvements as well as
address the corridor as identified in the Corridor Crossing Study. The Fourmile Bridge has been
identified as a safety concern and was recently highlighted during the Des Moines Area MPO
Comprehensive Safety Action Plan process for the jurisdictions to work collaboratively on a solution.
The Cities and PCC have retained the attached professional services agreement with Shive Hattery to
conduct a concept design, alternatives, site assessment, and cost opinion to provide a pedestrian
bridge to cross Fourmile Creek. The scope of services is for an agreement with the City of Des Moines
and identifies within that each jurisdiction will pay one-third of the costs and sign in the attachment
to the agreed terms. The contract not to exceed amount is $42,000 and the City of Pleasant Hill would
be responsible for up to $14,000 for the initial study. ROLL CALL: AYES: Murray, Grooters, Hodges,
Lundstedt, Konrad. NAYS: None. Motion carried 5-0.
f.

Resolution #123025-12 – Approval of Professional Services Agreement for Copper Creek Drive
Trail Analysis
Murray/Lundstedt moved to approve Resolution #123025-12 – Approval of Professional Services
Agreement for Copper Creek Drive Trail Analysis. Assistant City Manager/Community Development
Director Madeline Sturms explained that the City of Pleasant Hill continues to work to implement the
goals of the adopted Comprehensive Plan which includes trail development and safety improvements.
The trail crossing at Copper Creek Lake Drive adjacent to Little Fourmile Creek Drive has been
identified as a location to further investigate intersection improvements for safety concerns. The City
has retained the attached professional services agreement with Shive Hattery to conduct a review of
the intersection and provide alternatives which may range from signage improvements to construction
4

modifications. The scope of services includes only analysis and any modifications to the intersection
would require additional decision making. This is a resolution to approve the proposal for professional
services with Shive Hattery in a fixed fee amount of $15,000. ROLL CALL: AYES: Murray, Grooters,
Hodges, Lundstedt, Konrad. NAYS: None. Motion carried 5-0.
9. CLOSING COMMENT & REGIONAL APPOINTMENT REPORTS
Councilmember Murray said that as the City is losing two Councilmembers from the table, and gaining
two new ones, he wanted to say it was a pleasure working with both Councilmember Grooters and
Councilmember Lundstedt. They accomplished a lot, and he thanked them for their time helping the
City.
Councilmember Hodges reiterated Len’s sentiments, saying it was a pleasure working with both
outgoing Councilmembers, and he was excited to start working with the two new incoming
Councilmembers as well.
Councilmember Konrad also said it was a pleasure working with each of the outgoing councilmembers
and that he enjoyed their perspectives. He said that although they may have disagreed on a few
items, they still worked it out by finding something good for everyone which says a lot about the
teamwork skills they brought to the table. He wanted to also recognize the staff and everything
everyone accomplished during an interesting 2025, and that he looked forward to a good 2026.
Mayor Kurovski said that Scott Hutchins retired from being the Wastewater Reclamation Authority
(WRA) Director. Interviews will be conducted next week for his replacement. She also said that all of
the Cities have now agreed to approve the 28E agreement amendment that took the board four years
to finalize, so that is now done.
City Manager Ben Champ gave an update on additional upcoming shared boulevard projects, saying
that MPO money has been awarded and RFPs are going out to select an engineer to review. Other
government entities are involved, as it will be similar to the SE Connector project. Secondly, Mr. Champ
said he wanted to add his thoughts on behalf of himself and the staff, to Councilmembers Lundstedt
and Grooters, saying that they are both selfless servants of the public interest and it has been our
pleasure to get to know each of you as humans. He said Ross always showed a great interest in
stormwater regulation, and giving a voice to all residents, showing great interest through all of his
questions, decisions and comments. He said we appreciate Amanda’s calm inquisitiveness and
financial posture, with an interest in local control. He wished them both well in their future endeavors.
10. ADJOURNMENT
Lundstedt/Grooters moved to adjourn the Council meeting. ROLL CALL: AYES: Murray, Grooters,
Hodges, Lundstedt, Konrad. NAYS: None. Motion carried 5-0. The Regular City Council meeting was
adjourned at 7:06 p.m.

________________________________________
Sara Kurovski, Mayor
ATTEST:
________________________________________
Dena Spooner, City Clerk/Finance Director

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REPORTING: PAID, UNPAID, PARTIAL
======PAYMENT DATES=======
PAID ITEMS DATES

: 12/23/2025 THRU

1/13/2026

VENDOR NAME

DESCRIPTION

ABC PEST CONTROL

QTRLY PEST CONTROL

ACME TOOLS

MATERIALS FOR BLDG MAINT

ALL SAFE INDUSTRIES

CALIBRATION GAS FOR AIR MONITO

AFLAC INSURANCE
AMAZON.COM

AMERICAN FENCE COMPANY
ANIMAL RESCUE LEAGUE

OPERATING SUPPLIES

5,886.25

REPLACE FENCE LOOP SENSORS
ANIMAL CONTROL OCT 2025

AXON ENTERPRISE, INC.

AXON BODY MOUNT

BEST PORTABLE TOILETS
BILL ELSON GROUP LLC

36.99

1,053.82

NOVEMBER DATA

BAKER ELECTRIC, INC

75.00

INSURANCE

AT&T MOBILITY

AVAYA CLOUD INC

GROSS AMOUNT

234.63

1,975.00

879.00
271.85

PHONE SERV-CITY COMPLEXES 1/26

1,792.56

INSTALL CONDUIT/WIRE SEWER

4,750.98

TEMPORARY EASEMENT ACQUISITION

3,417.60

PARKS PORTABLE TOILET INVOICE

34.00

1,400.00

BLANK PARK ZOO

LIBRARY EVENT

125.00

BRAD WILKENING

ADULT LIBRARY EVENT-HOLOCAUST

200.00

BOUNDTREE MEDICAL
BRAVO GREATER DES MOINES
C&K ELECTRIC LLC
CHRIS CAKES

MEDICAL SUPPLIES

HOTEL/MOTEL SHARE-DEC 25

D MAIN SHELTER TROUBLESHOOTING
BREAKFAST WITH SANTA

245.74
597.39
428.89

1,396.00

CHRISTIAN EDWARDS

ADDENDUMS

COLLECTION SERVICES CENTER

CASE ID 1016892

3,884.92

9010496-145829- EMPLYMNT ISSUE

1,785.00

CINTAS

COMMUNITY STATE BANK
DAVIS BROWN LAW FIRM
DELTA DENTAL

DENTAL PREMIUM PAYROLL DEDUCT
PROCESSING SUPPLIES

DINGES FIRE COMPANY

BUNKER COAT

ELECTRONIC ENGINEERING
EO JOHNSON

FLOCK SAFETY

140.00

HAS

DEMCO

DEPARTMENT OF VETERAN AFFA

105.00

FLOOR MATS

PAYMENT REC'D INCORRECT CHARGE
RADIO REPAIR #61 & 26

9,230.46
6,811.62
152.78

2,062.22
3,018.35

334.70

MISC CONTRACT

1,821.19

ANNUAL FEE 2026

12,000.00

GALLS LLC

RAPID ASSAULT TOOL

1,904.75

GERBER

VEH MAINT-RT DOOR TRIM REPAIR

GANNETT IOWA LOCALiQ
GRAINGER

GREAT WEST LIFE AND ANNUIT
GREATER DES MOINES CONVENT

LEGAL PUBLICATIONS
SAFETY GLASSES

DEFERRED COMP - THE HARTFORD
HOTEL/MOTEL SHARE-DEC 25

GRIMES ASPHALT & PAVING CO

COLD MIX ASPHALT

HEARTLAND DOOR AND FRAME I

SHOP KEYS

HALLETT MATERIALS

HOTSY CLEANING SYSTEMS,IN

HY-VEE - CITY HALL ACCOUNT
HY-VEE - POLICE ACCOUNT
ICMA-RC

806.72
680.01

8.04

4,121.16

597.39
164.30

ICE CONTROL SAND

46.62

POWER WASHER MAINT/REPAIR

75.00

382.66

OPERATING SUPPLIES

1,098.63

DEFERRED COMPENSATION

7,898.96

FUEL

214.30

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REPORTING: PAID, UNPAID, PARTIAL
======PAYMENT DATES=======
PAID ITEMS DATES

: 12/23/2025 THRU

1/13/2026

VENDOR NAME

DESCRIPTION

IMAGETREND INC

ANNUAL FEE CAD INTEGRATION SUP

INGRAM LIBRARY SERVICES

BOOKS

INTERSTATE ALL BATTERY CE

NEW BATTERY FOR EXIT SIGNS

INTERNAL REVENUE SERVICE
INTERSTATE BATTERIES
INTOXIMETERS INC

GROSS AMOUNT

139.99

FED WITHHOLDING

BATTERY FOR EQUIP MAINT
HH HANDHELD

IOWA DEPT OF REVENUE & FI

STATE WITHHOLDING

IOWA LAW ENFORCEMENT ACADE

BLOOD BORNE PATHOGENS X 6

IOWA INTERSTATE RAILROAD

IOWA MUNICIPAL FINANCE OFF
IOWA ONE CALL

IOWA WORKFORCE DEVE

MONTHLY MAINT RR CROSSING
RENEWAL OF MUN FIN CERT

BURIED UTILITY CONTRACT SERV

UNEMPLOYMENT INS-4TH QTR 2025

IPERS-REGULAR

IPERS CONTRIBUTIONS

KARL EMERGENCY VEHICLES

BRAKE LIGHT REPLACEMENT A434

JOHN & KAREN IWANICKI

LASHIER GRAPHICS & SIGNS
MACQUEEN EQUIP (SANDRY)

2,283.35

TEMPORARY EASEMENT ACQUISITION
ATV DECALS

129,798.68

23.50

339.80
262.15
14,331.48

424.38
650.00
150.00
200.90
300.78

81,987.57

1,260.80

112.57
536.48

RENEW AIRLINK AMM SUPPORT

2,583.68

MARIA L CRUZ

TEMPORARY EASEMENT ACQUISITION

1,417.60

METRO WASTE AUTHORITY

MONTHLY CURB IT/TRASH/RECYCLING

62,645.95

MADISON NATIONAL LIFE
MENARDS-ALTOONA
MICHAEL JONES

MIDWEST AUTOMATIC FIRE SPR
MUNICIPAL EMERGENCY SERVIC

LTD PAYROLL DEDUCTION TAXED
OPERATING SUPPLIES

TEMPORARY EASEMENT ACQUISITION
INSPECT 5 BACKFLOWS E COMPLEX
UNIFORMS

NAPA GENUINE PARTS

SUPPLIES FOR VEH MAINT

OVERHEAD DOOR CO

SHOP DOOR PHOTO CELL REPAIR

O'REILLY AUTO PARTS
OXEN TECHNOLOGY

PFM FINANCIAL ADVISORS LLC
PITNEY BOWES BANK INC PURC

VEH MAINT SUPPLIES

333.90
9.78

33.71

515.00

500.00

PDI MEMBERSHIP RENEWL

RELIANT FIRE APPARATUS

545.00

REFILL POSTAGE 1/5/26

VALUATION ANALYSIS FY27

PROFESSIONAL DEVELOPERS OF
RED WING SHOE STORE

1,440.00

4,731.30

READALONG BOOKS

QUILL

1,375.81

MICROSOFT 365-JAN 25

PLAYAWAY PRODUCTS LLC
PORTER DO IT BEST

3,607.94

EQUIP REPLACEMENT C430
GEN USE SUPPLIES

8,000.00

132.98

38.46

1,025.00
1,117.94

SAFETY BOOTS

260.48

A433 LIQUID SPRINGS

7,503.05

RELIASTAR LIFE INSURANCE C

DEFERRED COMP - ING

6,885.60

SCIENCE CENTER OF IOWA

LIBRARY EVENT

RINKER MATERIALS

SERVICEMASTER GREEN OF DES
SHAUNE & LEIGH OSBORNE
SHRED-IT USA

SNYDER & ASSOCIATES

SPENCER MUNICIPAL HOSPITAL

MATERIAL FOR SANITARY SEWER
YC CLEANING JAN 26

2,292.50

400.00
889.20

TEMPORARY EASEMENT ACQUISITION

1,440.00

SHADYVIEW/UNIV IMPROVEMENTS

1,560.00

SHREDDING TOTES

BLS CARD-PD CPR

7

111.29
54.00

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======PAYMENT DATES=======
PAID ITEMS DATES

: 12/23/2025 THRU

1/13/2026

VENDOR NAME

DESCRIPTION

THE EQUITABLE

DEFERRED COMP - THE EQUITABLE

3,666.32

TRISTAR BENEFIT ADMINISTRA

HRA REIMBURSEMENT

3,593.23

US CELLULAR

CELL PHONE SERVICE

1,481.07

UMB BANK

GROSS AMOUNT

$2,100,000 BOND SERVICE FEE

VERIZON WIRELESS

IPAD WIRELESS ACCESS

WAGEWORKS, INC

COBRA ADMIN FEE-DEC 25

VISA CARD SERVICES
WELLMARK BLUE CROSS BLUE S
ZORO TOOLS
** TOTAL **

250.00
491.90

VISA BILLS

8,828.20

HEALTH INS PREM PAYROLL DEDUCT

59,645.90

2,366.40

GEN USE SUPPLIES

-City of Pleasant Hill

79.57

508,800.67

FUND TOTALS

001

GENERAL

323,907.80

110

ROAD USE

37,396.83

304

TIF CAPITAL PROJECTS

10,536.00

610

SEWER

50,671.13

699

EQUIPMENT REPLACEMENT

15,020.86

200

670
740

GRAND TOTAL

DEBT SERVICE

250.00

SOLID WASTE

62,647.67

STORM WATER

8,370.38

508,800.67

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3

MONTHLY COUNCIL REPORT
December 2025
December 2025

Utility Locating 2%

Street Maintenance
9%
Sanitary Sewer
Maintenance 2%

Equipment
Cleaning 13%

Building
Maintenace 18%

Snow & Ice Control
45%

Equipment
Maintenance 11%

9

Winter Operations Statistics for December 2025
Mileage from plowing streets
Miles of streets applied w/salt brine
Salt used
Salt used (season-to-date)
Calcium Chloride used
Calcium Chloride used (season-to-date)
Number of snow events (days plowing snow)
Snow total*
Staff hours for snow and ice control

*Figure based on National Weather Service data

5,459 (includes Nov)
60 lane miles
280.35 tons
424.85 tons
70.2 gallons
70.2 gallons
7 days
8.1 inches
256 hours

Year-round Operation Statistics for December 2025
Sewer locates performed
Cemetery Burials
Lift station service checks
R.O.W. & Sewer Easement Mowing
Street sweeping debris removal
Sanitary/Storm Sewer Pipe Cleaned
Sanitary/Storm Sewer Pipe Televised
Sanitary sewer backups

80
1
6
0 miles
0 tons
611 linear feet
350 linear feet
0

Russ Paul
Pleasant Hill Public Works

10

December 2025
Volunteers
Volunteer Hours for December
Total Volunteers/Hours
Park Shelter/Facility Rentals
Programs Offered/Participants
Partner Events
Parks Special Events
Event Attendance
Special Event Requests
Revenue Collected

2
35
100/368
64 (70 estimated people)
2/30
1
$520.00

Engagement Analytics for December
Social Media Reach
Net Followers

1.1K (346 views)
1,848 Total (+5)

Monthly Highlights:
- Breakfast with Santa 200+ in attendance.
- Continued progress with the Doanes Park Playground project (estimated April completion)
- Tree pruning and limb removal city-wide
Upcoming events:
- Springtime Hill Climb, Saturday, April 11th from 8:30-10:30 AM

11

Google Analytics 2025

12

2026
holidays/offices closed
pay dates
council meetings

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RESOLUTION # 011326-01
A RESOLUTION NAMING CITY DEPOSITORIES
BE IT RESOLVED that the City Council of Pleasant Hill, in Polk County, Iowa approved the
following list of financial institutions to be depositories of the City of Pleasant Hill funds in
conformance with Chapter 12C.2 of the Iowa Code. The City Clerk/Finance Director is hereby
authorized to deposit the City of Pleasant Hill funds in amounts not to exceed the maximum
approved for each respective financial institution as set out below:
COMMUNITY STATE BANK

1025 N Hickory Blvd
Pleasant Hill, Iowa
Ankeny, Iowa (Home Office)

$50,000,000

WELLS FARGO

1055 NE 56th Street
Pleasant Hill, Iowa
Des Moines, Iowa (Home Office)

$50,000,000

GREAT SOUTHERN BANK

1290 Copper Creek Drive
Pleasant Hill, Iowa
Eldridge, Iowa (Home Office)

$50,000,000

KEYSTONE BANK

6871 NE 12th Ave
Pleasant Hill, Iowa
Keystone, Iowa (Home Office)

$50,000,000

IOWA PUBLIC AGENCY INVESTMENT
TRUST (IPAIT)
1415 28th St. Ste #200
West Des Moines, IA
ADOPTED this 13th day of January, 2026.

Mark A. Konrad, Mayor Pro Tem
ATTEST:

Dena Spooner, City Clerk/Finance Director

14

$50,000,000

RESOLUTION # 011326-02
A RESOLUTION NAMING OFFICIAL PUBLICATIONS

BE IT RESOLVED that the City Council of Pleasant Hill, in Polk County, Iowa approved
the following list of news publications to be the official newspapers of the City of
Pleasant Hill, in conformance with Chapter 618 of the Iowa Code. The City Clerk is
hereby authorized to publish information for the City of Pleasant Hill as required by law
in the following news publications as set out below:
DES MOINES BUSINESS RECORD
100 4th Street
Des Moines, IA 50309
HERALD INDEX
715 Locust Street
Des Moines, IA 50309
DES MOINES REGISTER
715 Locust Street
Des Moines, IA 50309
ADOPTED this 13th day of January, 2026.

Mark A. Konrad, Mayor Pro Tem

ATTEST:

Dena Spooner, City Clerk/Finance Director

15

RESOLUTION #011326-03
A RESOLUTION APPROVING THE DECEMBER 2025 TAX ABATEMENT
APPLICATIONS
WHEREAS, the Community Development Clerk has completed and submitted the
December 2025 Tax Abatement Applications Report for the Pleasant Hill City Council’s
review; and,
WHEREAS, upon approval of the Council, the approved applications will be submitted
electronically to the Polk County Assessor; and,
WHEREAS, a Minimum Assessment agreement for commercial tax abatement applications
is required to comply with Iowa Code Chapter 404.3C; and,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill, Iowa
that the Community Development Department is hereby authorized to submit the
approved December 2025 Tax Abatement applications to the Polk County Assessor.
ADOPTED January 13, 2026.

Mark A. Konrad, Mayor Pro Tem
ATTEST:

Dena Spooner, City Clerk/Finance Director

16

TAX ABATEMENT REPORT
DECEMBER 2025

Standard 5-year Tax Abatement
TYPE
ADDITION

ADDRESS
5007 ASH DR

OWNER
MARC SWANSON

VALUATION
$30,000.00

17

DATE ISSUED PERMIT # PERMIT FEE
9/10/2025 RB25-000126 $251.00

CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:

JANUARY 13, 2026

TO:

MAYOR AND CITY COUNCIL

FROM:

RUSS PAUL, PUBLIC WORKS DIRECTOR

SUBJECT:

RENEWAL OF RIGHT-OF-WAY LICENSE TO UNITE PRIVATE NETWORKS

BACKGROUND:
In November 2015 council approved chapter 143, Right-of-way management, with the intent to
provide a process and safeguard for future utility work and improvements in the public right-ofway. In January of 2021, Unite Private Networks obtained a Right-of-Way license from City
Council outlined under chapter 143. This initial approval was for a period lasting five (5) years
and now it is time to renew the license until January 2031.
ALTERNATIVES:
Not approve the issuance of this license.
FINANCIAL CONSIDERATIONS:
As outlined in Chapter 143, an annual license fee is to be collected as part of this renewal.
However due to passed state legislation (House File 537), the city may only collect the
application fee associated with the ROW license application.
RECOMMENDATION:
I recommend council approval to renew Unite Private Networks license to operate this utility.

18

RESOLUTION #011326-04

A RESOLUTION APPROVING A RIGHT-OF-WAY LICENSE TO BE RENEWED TO
UNITE PRIVATE NETWORKS
WHEREAS, the Pleasant Hill City Council has approved the Right-of-Way Management ordinance;
and
WHEREAS, the Right-of-Way Management ordinance allows issuance and renewals of licenses
to operate within Right-of-Way;
NOW THEREFORE, BE IT RESOLVED, that the City Council of Pleasant Hill, Iowa, in Polk
County, Iowa, does hereby approve the Right-of-Way license for Unite Private Networks to be
renewed and run until the 13th day of January 2031, hereby made a part of this resolution;
ADOPTED this 13th day of January 2026

Mark A. Konrad, Mayor Pro Tem

ATTEST:
Dena Spooner, City Clerk/Finance Director

19

20

21

22

23

24

25

26

27

28

29

30

31

32

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34

CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:

JANUARY 13, 2026

TO:

MAYOR & CITY COUNCIL

FROM:

BRIAN DUNKELBERGER, AICP
SENIOR PLANNER

SUBJECT:

REFER REZONING REQUEST TO THE PLANNING & ZONING COMMISSION FOR
REVIEW AND CONSIDERATION

BACKGROUND
Per Chapter 166.05 of the Pleasant Hill City Code, “The owner of a property may submit a written
request to the Zoning Administrator for their property to be rezoned… The Zoning Administrator
will then present this request to the City Council, who, at their discretion, may adopt a motion to
refer the request to the Zoning Commission for consideration at a duly noticed public hearing in
accordance with their procedures. The findings and recommendations of the Zoning Commission
shall then be forwarded to the City Council for consideration and action. The City Council may
further by motion forward their own request to the Zoning Commission to review and consider an
amendment to the adopted Comprehensive Plan, the rezoning of a given property or properties,
or amendments to the zoning regulations.”
The attached letter, concept layout plan, and rezoning sketch map were submitted by Stubbs
Engineering on behalf of LBJ Land Enterprises. As described in the letter, the applicant desires
to change the zoning assigned to the subject property from A-1: Agricultural / Open Space to R2: Single Family Attached Residential to allow for a phased residential development. The
applicant has shared that the initial plan is to construct exclusively detached, single-family
dwellings on all buildable lots and within each phase. Public improvements will mostly be
constructed as part of each phase, and a fee-in-lieu will likely be submitted to satisfy parkland
dedication requirements in accordance with City Code.
All utilities required to serve the potential subdivision would be extended from the north/northwest.
It is the responsibility of any developer to ensure adequate utility capacity exists or is designed
for their project, and those details will be verified during the preliminary plat review process.
Access to the site would initially be established via a street connection to SE 6th Avenue, and
future connections/extensions may be pursued along SE 72nd Street as part of Phases 2 and 6.
A future street connection to the adjacent Peter’s Ridge subdivision directly to the west may also
be possible as that neighborhood is developed in the future.
A portion of the subject property, or most of Phases 6 & 7 on the concept layout plan, is located
outside of Pleasant Hill city limits. The applicant has expressed a desire for that parcel to be
annexed into the City. The mutual understanding between city staff and the applicant is that
annexation may be considered only if this rezoning is approved and if the preceding phases are
approved in accordance with all applicable requirements.

35

As with any proposed rezoning of land in Pleasant Hill, a review of the Future Land Use Plan is
conducted to ensure consistency with the adopted Comprehensive Plan. The subject property is
designated as “Low-Density Residential” which is defined as single-family detached dwellings
with densities ranging from 1 to 5 dwelling units per acre. The concept layout plan includes a total
of 159 lots on approximately 56 acres which results in 2.8 dwellings per acre. Consideration of
rezoning is the first step in the development process and detailed drawings and design have not
yet been completed. Any development proposals would be reviewed by Planning and Zoning
Commission and City Council in the development review process.
ALTERNATIVES
Not approve the resolution. However, this resolution only authorizes the rezoning request to be
referred to the Planning and Zoning Commission for review and consideration at a duly noticed
public hearing.
FINANCIAL CONSIDERATIONS
NA
RECOMMENDATION
Consider approval of the attached resolution.

36

RESOLUTION #011326-05
A RESOLUTION AUTHORIZING THE REFERRAL OF A REQUEST TO REZONE
PROPERTY GENERALLY LOCATED IN THE 7000 BLOCK OF SE 6TH AVENUE FROM A-1
TO R-2 TO THE PLEASANT HILL PLANNING AND ZONING COMMISSION
WHEREAS, Pleasant Hill City Code, Chapter 166.05, defines a process allowing an owner of a
property to submit a written request for their property to be rezoned; and
WHEREAS, the City Council may, at their discretion, adopt a motion to refer the request to the
Planning and Zoning Commission for consideration at a duly noticed public hearing in accordance
with their procedures; and
WHEREAS, the City Council has received a formal zoning map amendment request for property
generally located in the 7000 block of SE 6th Avenue from A-1: Agricultural / Open Space to R-2:
Single Family Attached Residential; and
NOW, THEREFORE, BE IT RESOLVED, the City Council of Pleasant Hill, Iowa, in Polk County,
Iowa, does hereby refer the zoning map amendment request to the Pleasant Hill Planning and
Zoning Commission to review and consider at a duly noticed public hearing in accordance with
their procedures.
ADOPTED January 13, 2026.

Mark A. Konrad, Mayor Pro Tem
ATTEST:

Dena Spooner, City Clerk/Finance Director

37

December 17th, 2025
Planning and Zoning Commission
Bryan Dunkelberger, Senior Planner
City of Pleasant Hill, IA
Hickory Glen Ridge Rezoning Request
Stubbs Engineering is providing this request on behalf of LBJ Land Enterprises.
For your consideration, LBJ Land Enterprises LLC has secured Fiberglass Acres Plat 2 and is
seeking to adjust the current zoning of A-1 into the R-2 uses and requirements. The R-2
zoning will be similar to what has been constructed in Peters Ridge Plat 2 located NW of this
parcel. Additionally, the R-2 zoning aligns with the City of Pleasant Hills current
Comprehensive plan.
Sincerely,
Stubbs Engineering
Branden Stubbs, P.E.

STUBBS ENGINEERING
1609 N Ankeny Blvd, Suite 230, Ankeny, IA 50023
(515) 259-1133
38

REZONING SKETCH

VICINITY MAP:

FOR

HICKORY GLEN RIDGE

684 FT

SITE LOCATION
158 FT

370 FT

1,698 FT

SE 6TH AVE

2,071 FT

HICKORY GLEN RIDGE
PLEASANT HILL, IA

300
Feet
839 FT

PREPARED BY

STUBBS ENGINEERING

SE 72ND ST

SANITARY SEWER CONNECTION

WATER MAIN CONNECTION

684 FT

EXISTING ZONING=
A-1
PROPOSED ZONING=
R-2
EXISTING LAND USE=
AGRICULTURAL
PROPOSED LAND USE=
SINGLE FAMILY DETACHED

ELECTRICAL CONNECTION

LEGAL DESCRIPTION:

LOT 1 IN FIBERGLASS ACRES PLAT 2, AN OFFICIAL
PLAT, POLK COUNTY IOWA, RECORDED IN BOOK
“Y”, PAGE 515. EXLUDING PARCEL “A” OF LOT 1 IN
FIBERGLASS ACRES PLAT 2, AN OFFICIAL PLAT, POLK
COUNTY IOWA, RECORDED IN BOOK 8546, PAGE
253. SAID TRACT CONTAINS 38.59 ACRES, MORE OR
LESS.

431 NE 72ND ST. PLEASANT HILL, IA 50327
(515) 979 - 8499

2,071 FT

DEVELOPER
TORO REAL ESTATE PARTNERS LLC
MIKE DIRENZO
410 JERICHO TURNPIKE, SUITE 220
JERICHO NY 11753
917-747-5492

STUBBS ENGINEERING

PROPERTY OWNER
LBJ LAND ENTERPRISES LLC
7170 SE 6TH AVE
PLEASANT HILL, IA 50327-9158

370 FT

REZONING MAP

1,698 FT

158 FT

150

839 FT

0

SE 72ND ST

DATE:

12/18/25
DRAWN BY:

GJG
ENGINEER:

BWS
PROJECT NUMBER:

25-215
PAGE NUMBER:

1
39

CONCEPT PLAN

PHASES 4-7 TO BE SERVED WITH FUTURE LIFT STATION

FOR

HICKORY GLEN RIDGE

0

50

100
Feet

HICKORY GLEN RIDGE
PLEASANT HILL, IA

MIN 60' x 125' LOTS (TYP)
8" SANITARY PIPES (TYP)
8" WATER MAIN (TYP)

SANITARY SEWER
CONNECTION

60' LOT (TYP)

PHASE 7
22 LOTS

PHASE 1
19 LOTS

100' ELECTRICAL
EASEMENT

PHASE 3
24 LOTS

PHASE 5
22 LOTS
PARK
DETENTION
TO BE GRADED
WITH PHASE 4

PHASE 4
22 LOTS

PARK
PARK

60' ROW (TYP)

60' ROW (TYP)
STREET
LIGHT (TYP)

DETENTION
PHASE 2
27 LOTS

CONCEPT PLAN

PHASE 6
23 LOTS

1609 N Ankeny Blvd, Suite 230 Ankeny, IA 50021
(515) 979 - 8499

60' LOT (TYP)

STUBBS ENGINEERING

DETENTION

SE 72ND ST

DATE:

11/26/25
DRAWN BY:

GJG
ENGINEER:

BWS
PROJECT NUMBER:

25-215
PAGE NUMBER:

1
40

CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:

JANUARY 13, 2026

TO:

MAYOR AND CITY COUNCIL

FROM:

RYAN MERRITT, PARKS MANAGER

SUBJECT:

REQUEST FOR BIDS FOR TURF MOWING CONTRACT

BACKGROUND:
The City Council has prioritized maintenance and upkeep of turf grass within parks, facilities, and
right-of-way areas. Currently, the City of Pleasant Hill utilizes contract services for mowing to
maintain these sites. With the continued growth of parks and public facilities, the City will need
services for over 140 acres of public ground in the upcoming mowing season, along with the
inclusion of nuisance mowing.
Bid documents have been prepared by staff and reviewed by legal counsel. The period of the
contract for services covers the next three years, from 2026 through 2028. The following
resolution approves the bid letting schedule with bids due on February 4th and City Council
hearing to receive the bids and consider award on February 10th, both occurring at Pleasant Hill
City Hall, 5160 Maple Dr, Ste A, Pleasant Hill Iowa, 50327.
ALTERNATIVES:
Not approve the contract or bid letting schedule. However, this would risk not having or delaying
mowing services for the upcoming season.
FINANCIAL CONSIDERATIONS:
Funding has been allocated for this contract.
RECOMMENDATION:
Approve the attached resolution approving the request for bids and setting a date to receive bids
and award a contract for mowing services.

41

RESOLUTION #011326-06
A RESOLUTION TO APPROVE REQUEST OF BIDS FOR
THE TURF MOWING SERVICES CONTRACT
WHEREAS, the City of Pleasant Hill is charged with soliciting contractors to provide
mowing and trimming services to an estimated 140 acres of publicly owned property
and nuisance mowing services; and
WHEREAS, the Mowing Services Contract shall include services to maintain parks,
facilities, and right-of-way areas, as well as nuisance mowing needs within the City; and
WHEREAS, the Contract will be for a period of one mowing season with the City
reserving the right to renew for two (2) subsequent years;
NOW, THEREFORE, BE IT RESOLVED by the Pleasant Hill City Council that the City
of Pleasant Hill, Iowa, authorizes the Request for Bids to provide mowing and trimming
services as defined in the Turf Mowing Services RFQ.
ADOPTED this 13th day of January 2026

_______________________________
Mark A. Konrad, Mayor Pro Tem

_______________________________
Dena Spooner, City Clerk

42

PUBLIC NOTICE
TURF MOWING SERVICES
CITY OF PLEASANT HILL
Sealed bids will be received by the City of Pleasant Hill, Iowa, on or before 2:00 p.m., local time, on
Wednesday, February 4, 2026 for the following:
Bid Item: Turf Mowing Services
Bidders shall submit their bids in a sealed envelope, plainly marked “Bids for Turf Mowing Services” to
the Office of the City Clerk, City of Pleasant Hill, 5160 Maple Drive, Suite A, Pleasant Hill, Iowa 50327
Specifications may be secured at Pleasant Hill Parks and Recreation, 5160 Maple Drive, Suite A, Pleasant
Hill, Iowa, by contacting Ryan Merritt, Parks & Recreation Manager, at 515-262-9368, Ext. 9453.
Unit prices shall be final, and the City reserves the right to accept or reject any or all bids on a per unit
basis and waive irregularities and technicalities as determined to be in the best interest of said City.

Page | 1
43

REQUEST FOR BID
TURF MOWING SERVICES
CITY OF PLEASANT HILL
Overview: The City of Pleasant Hill, Iowa is seeking a three (3) year bid from qualified contractors to
provide turf mowing services for the mowing season, beginning on or about April 1 and ending on or
about October 31 of the same calendar year. The Contractor is expected to provide all supervision, labor
and equipment, materials, supplies, insurance, and other components necessary to satisfactorily perform
the turf mowing and trimming services without the use of sub-contractor(s) for the entire term of the
contract.
Bid Procedures:
Sealed bids will be received by the Office of the City Clerk, City of Pleasant Hill, 5160 Maple Drive,
Suite A, Pleasant Hill, Iowa 50327, on or before 2:00 p.m., local time, on Wednesday, February 4, 2026
for turf mowing services. Bidders shall submit their bids in a sealed envelope, plainly marked “Bids for
Turf Mowing Services”. Unit prices shall be final, and the City reserves the right to accept or reject any or
all bids on a per unit basis and waive irregularities and technicalities as determined to be in the best
interest of said City. The following bid forms must be completed and submitted in order to receive
consideration:
• (1) Bid Form Cover Page (2) Notice of Litigation (3) References (4) Equipment Inventory (5)
Mowing Bid Spreadsheet
• Sealed proposals will be opened and bids tabulated at 2:00 p.m., February 4, 2026 in the City
Council Chambers of the City Hall
• Bidders must be prepared for an equipment inspection on February 5, 2026 between the hours of
8:00 a.m. and 4:00 p.m.
• The Pleasant Hill City Council will consider bid award at its meeting on February 10, 2026.
It is the sole responsibility of the contractor to comply with all submission requirements at the time it
submits its bid to the City. Contractor submissions deemed inadequate or incomplete may result in a
determination that the contractor is not a responsible bidder. Any bid award is subject to review and
approval by the Pleasant Hill City Council. In determining the lowest responsive and responsible bidder,
the City reserves the right to consider, in addition to price, the experience and/or past performance of the
bidder, current inventory and condition of equipment and sufficiency of the financial resources.
Minimum Qualifications to Bid: Prospective contractors shall have (1) Mowed a contract minimum of
100 acres per week from the most recent mowing season. (2) Owned a commercial turf grass mowing and
trimming business during the past 3 seasons. (3) Provide proof of insurance from the most recent mowing
season. (4) Provide services on specific days of the week as defined within the contract. (5) Utilize
specific types of equipment as defined in the contract.
Insurance Requirements: After the contract is awarded, the contractor would be required to carry at least
the following limits for this contract: Commercial General Liability for $1,000,000 and $2,000,000
Aggregate, Automobile Liability for $500,000, Umbrella Liability for $1,000,000, Statutory Workers’
Compensation Limits as required by the State of Iowa, Name the City of Pleasant Hill as an “Additional
Insured” for General Liability and Auto Liability Insurance.
Contract Documents: Specifications may be secured at Pleasant Hill Parks and Recreation, 5160 Maple
Drive, Suite A, Pleasant Hill, Iowa, by contacting Ryan Merritt, Parks & Recreation Manager, at 515262-9368, Ext. 9453. [email protected]

Page | 2
44

CONTRACT TERMS
TURF MOWING SERVICES
CITY OF PLEASANT HILL
This agreement is between
herein after referred to as the
Contractor and the City of Pleasant Hill hereinafter referred to as the City, for general turf mowing
and trimming services during the turf growing season from 2026 through 2028.
1.

CONTRACT PURPOSES
The intent and purpose of this contract is to provide turf mowing and trimming services for three
(3) turf growing seasons starting in 2026.

2.

CONTRACTOR
2.1
The Contractor shall be legally considered an independent contractor and neither the
contractor nor its employees shall, under any circumstances, be considered servants or
agents of the City of Pleasant Hill.
2.2
The Contractor shall be able to furnish the City with a completed W-9 form.
2.3
The Contractor is expected to provide all supervision, labor and equipment, materials,
supplies, insurance, and other components necessary to satisfactorily perform the turf
mowing and trimming services.
2.4
The Contractor will not be permitted to sublet this contract without prior written approval
from the City.

3.

CONTRACT PERIOD
3.1
The contract is based on the growing season, beginning on or about April 1 and ending
on or about October 31 of the same calendar year. Actual dates are weather dependent.
3.2
The initial term of this contract shall be effective for the period of one year from the
executed contract. The City reserves the right as its sole option to renew this contract on
an annual basis per the same terms and conditions as set forth in the resulting contract.
Any renewal contract agreement shall be signed by the Contractor prior to the expiration
of the initial term and any subsequent term. Contract award and renewals shall be limited
to a total of three (3) years from the original executed contract date. A mutually agreeable
contract increase may be initiated based on the CPI-W (as calculated by the United States
Bureau of Labor Statistics).
3.3
The renewal option is subject to continued satisfactory performance by the contractor to
consistently meet the contractual obligations described herein and further subject to and
dependent on any and all other concerns of the City.
3.4
The Contractor must meet with Appropriate City Contract Representative prior to the
start of each growing season to review site conditions, equipment inspections, supervisor
contact information, and insurance certifications.

4

WAIVER OF DEFENSES BY CONTRACTOR
Contractor understands, acknowledges and agrees that this contract may be unilaterally
terminated by the City for any reason, upon the City providing notice to the Contractor within
sixty (60) days after the end of each mowing season. Contractor further understands,
acknowledges and agrees that it would NOT be granted this contract, unless Contractor
committed to perform the services as forth in this contract for a duration of three (3) seasons of
mowing. Finally, Contractor further acknowledges and agrees that in exchange for the mutual
promises as set forth herein and for other good and valuable consideration, sufficiency of which is
hereby acknowledged, Contractor expressly WAIVES any and all defenses that it may have
regard to the fact that it does not have the same or mutual right to unilaterally terminated this
contract for any reason.

Page | 3
45

5

WORKING DAYS AND HOURS
5.1
Weekly mowing cycles must be completed within four (4) working days, Tuesday to
Friday (7:00 AM and 6:00 PM). Mowing on Mondays shall be permitted only with
approval of the Appropriate City Contract Representative.
5.2
Mowing is not permitted on Saturday or Sunday unless adverse weather delays mowing
during the week; or other legitimate reasons as determined by the Appropriate City
Contract Representative on a case-by-case basis for each request presented by the
contactor.
5.3
If the contractor cannot perform its duties under this contract due to adverse weather,
illness or other reason, it is the Contractor’s responsibility to notify the Appropriate City
Contract Representative immediately in writing via text or email.

6

FREQUENCY OF MOWING
6.1
Mowing operations for each parcel must be completed on the same day it was started.
6.2
The Appropriate City Contract Representative may delay, increase or cease mowing of
some or all locations if conditions (such as weather, fertilization or chemical treatment)
have impacted turf growing conditions and/or health.
6.3
All sports turf fields at Doanes Park, Sunrise Park, and Hickory Glen Park shall be
mowed every Tuesday and Friday between the hours of 7 AM and 3PM.
6.4
Additional areas and/or frequency of mowing may be added or reduced at a rate equal to
the price per acre identified on the Bid Form.

7

CONTRACT PERSONNEL CLOTHING
7.1
All contractor personnel shall wear clothing that presents a consistent look amongst
employees, and cannot display any explicit pictures or verbiage such as profanity,
pictures or images of unclothed persons, depicted drugs or drug references, or political
choices on them.
7.2
Personnel shall remain fully clothed while performing services.
7.3
Bright safety colored clothing is required when mowing near or in traffic areas (medians
and /or rights-of-way).
7.4
Contractor must ensure that all personnel wear personal protective equipment when
performing the services.

8

CONTRACT PERSONNEL BEHAVIOR
All Contractor personnel shall be courteous to the general public while performing services in or
around public property.

9

MOWING EQUIPMENT
9.1
The Contractor shall maintain all mowing equipment in proper condition, making sure
that all mower blades are sharp. The Appropriate City Contract Representative reserves
the right to reject any piece of equipment from continued or further engagement of
services due to inability of equipment to function properly for the requested services.
9.2
Mowing equipment cannot be stored overnight on City property.
9.3
Select sites have mower deck size restrictions. Refer to the Bid Schedule Form for
Maximum mower deck widths at each site. Community Gardens mowing equipment shall
be a walk-behind. Baseball Infields mowing equipment shall be a walk-behind with
bagger.

10

MOWING OPERATIONS
10.1
Turf areas shall be mowed to maintain a turf height of 3 inches or as determined by the
Appropriate City Contract Representative.

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46

10.2

10.3
10.4
10.5
10.6
10.7
10.8
10.9

Line trimming units used for areas inaccessible to mowers may include, but is not limited
to the following situations: around the base of trees and plantings, around site fixtures,
along fences, walls, and curb barriers. Line trimmed areas shall be maintained at 3 inches.
All vegetation that directly touches curbs shall be eliminated.
The Contractor shall perform all mowing operations in such a manner as to prevent
damage to the turf, nearby trees, shrubs, ground cover, structures, site fixtures, parked
vehicles and park visitors.
The Contractor shall avoid mowing wet areas.
Mowing directions shall be alternated between mowing cycles so as to eliminate
wear/compression patterns.
Circling patterns around trees and other structures so as to cause rutting is prohibited.
Trimmings/Clippings shall be removed off of all hard surfaced areas, included but not
limited to buildings, sidewalks, trails, roadways, parking lots, headstones, landscapes,
and ball field aggregate/infield.
If windrows of excess clippings are generated the contractor shall remove or redistribute
the clippings.
Herbicides of any kind, such as Round-Up, are not permitted to be applied by the
contractor.

11

SAFETY SPECIFICATIONS
11.1
Contractor shall provide all equipment training for its personnel.
11.2
Contractor personnel shall operate all equipment on City streets and public grounds in a
manner consistent with law and safety standards.
11.3
Any violation of safety standards may be deemed cause for termination of the contract.

12

LITTER COLLECTION
12.1
Litter shall be collected by the Contractor’s personnel prior to each mowing. Litter shall
mean twigs, paper, cans, bottles, and/or other discarded debris or material on the ground
and/or roadside.
12.2
Litter not collected and subsequently mowed and dispersed through the Contractor’s
mowing activity, shall be immediately collected by the Contractor’s personnel before
proceeding to the next mowing location.
12.3
Litter collected shall be transported to one of the City’s dumpsters.
12.4
Hazardous material and/or large limbs should be reported to and handled by the City.

13

DAMAGE TO TREES OR TURF
Damage shall be defined as a result of contact with the Contractor’s equipment or other aspects of
the contractor’s operations. The Contractor shall notify the Appropriate City Contract
Representative of any damage that results from Contract operations on the day damage is first
noticed. Fines will be assessed against the contractor for any of the following conditions:
13.1
If any tree less than four (4) inch diameter sustains bark damage that is twenty-five (25)
percent or more of the tree’s circumference the fine will be two hundred (200) dollars.
13.2
If any tree greater than four (4) inch diameter bark sustains damage that is twenty-five
(25) percent or more of the tree’s circumference the fine will be four hundred (400)
dollars.
13.3
All sod damage due to rutting by the Contractor’s equipment will be computed using
replacement cost values.
13.4
The City may deduct the total cost of damage from any amount owed to the Contractor
from the sum to be paid for an outstanding invoice.

14

DAMAGE TO CITY/OTHER PROPERTY
The Contractor shall be responsible for the damage to any City or private property, facilities, or
structures damaged (including public utilities) as a result of the Contractor’s operations. The

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47

Contractor shall notify the Appropriate City Contract Representative of any damage that results
from the Contractor’s operations on the day damage is first noticed.
14.1
The Appropriate City Contract Representative will determine the nature and extent of the
damage, decide the time frame, method of repair or replacement, or monetary restitution.
14.2
The City may deduct the total cost of damage from any amount owed to the Contractor
from the sum to be paid for an outstanding invoice.
15

VANDALISM
In the event that the Contractor discovers vandalism to a location, the Contractor will
immediately notify the Appropriate City Contract Representative or Police.

16

RELOCATION OF PICNIC TABLES AND OTHER AMENITIES
The Contractor shall return all picnic tables and/or other amenities to the original location prior to
mowing the ground beneath such items.

17

SITE INSPECTION
The Contractor shall notify the Appropriate City Contract Representative (via text) when work is
completed at end of the week.

18

ADVERSE WEATHER If weather conditions prohibit completion of work the Contractor may
request additional times outside the scheduled mowing cycle. Requests may be approved by
phone.

19

SUPERVISION AUTHORITY / DIRECTION
19.1
The Contractor shall provide the Appropriate City Contract Representative with the
name, address and telephone number(s) for at least two designated contact personnel
responsible for insuring response to the City's request for contract services.
19.2
The Contractor shall ensure that at least one of the contact persons is available and
accessible Tuesday through Friday between the hours of 7:00 AM and 5:00 PM, during
the period the Agreement is in force.
19.3
The Contractor and his designated personnel shall respond to orders given by the
Appropriate City Contract Representative in a timely manner.
19.4
The Appropriate City Contract Representative reserves the right to stop personnel from
continued or further engagement of services due to incompetence or insubordination.

20

NUISANCE MOWING
20.1
The Contractor shall furnish all labor, equipment, and materials required to provide oncall nuisance mowing for the City of Pleasant Hill on an “as-needed” basis. The
Contractor shall coordinate with City Staff and provide digital photographs to the City
and any other requested documentation before and after the requested work has been
completed, immediately following work completion. Digital photographs should include
geographical location (geo-tag), time stamp, and evidence of contractor completing the
work (contractor in photo). The Contractor agrees to attend and testify at any hearings
that may be scheduled when the property owner or responsible party contests the services
performed or the related costs incurred, without any additional cost to the City.
20.2
The Contractor shall respond to Community Development Department Staff within
twenty-four (24) hours after notification from City Staff by phone or email. Discussions
shall include, but shall not be limited to: scope of work, assignment of responsibilities,
traffic control, approximation of work area, general construction sequence, estimated
timeline, anticipated equipment needs, anticipated materials needs, notices to affected
businesses or residents, right-of-entry permissions if needed, storage areas, etc. The
Contractor shall coordinate with Community Development Department Staff to secure
the work area, including traffic control, if required. The Contractor shall complete the

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48

requested abatement work within the following timelines following notification from
Community Development Department Staff.
Maximum Timeline Allowed to Complete Abatement:
Nuisance Mowing - 72 Hours
20.3

The Contractor shall be responsible for any and all damage to private and public property
(including public utilities), not identified or documented in advance, while performing
work. Any damages caused by the Contractor shall be repaired to new or better condition
as soon as practicable. The City has the option to withhold payment until proper repair or
cleanup has been made.

21

PAYMENT
21.1
After the inspection of a complete mowing cycle and receipt of invoice from the
Contractor the Appropriate City Contract Representative will process a request for
payment.
21.2
Contractor shall submit billing invoices electronically.
21.3
The invoice format shall indicate each mowing location outlined in the mowing bid
schedule form.
21.4
Payment terms shall be net 30.

22

INSURANCE
Proof of insurance in the form of “Certificate of Insurance” in at least the amounts specified
below shall be provided by the Contractor prior to the issuance of the Contract, shall be reviewed
and determined to be acceptable to the City’s insurance firm, and shall be maintained throughout
the contract.
22.1
COVERAGE LIMITS
Commercial General Liability for $1,000,000 and $2,000,000
Aggregate Automobile Liability for $500,000
Umbrella Liability for $1,000,000
Statutory Workers’ Compensation limits as required by the State of Iowa.
Name the City of Pleasant Hill as an “Additional Insured on the Contractor’s Commercial
General Liability and Automobile Liability.

23

22.2

ANNUAL CERTIFICATE OF INSURANCE: Each year for the duration or renewal of
this contract, the Contractor shall arrange for its insurance company to automatically send
an updated Certificate of Insurance to the Appropriate City Contract Representative for
verification that the preceding insurance is in force during the applicable mowing season;
such Certificate of Insurance shall show the coverage limit by type, dates of coverage,
and shall name the City of Pleasant Hill as “Additional Insured”.

22.3

EMERGENCY USE OF SUB-CONTRACTOR: In the event of an emergency and when
the Appropriate City Contract Representative has preauthorized in writing the
Contractor’s use of a Sub-Contractor, the Contractor shall include the Sub-Contractor as
its insured under the Contractor’s insurance policy, and such proof of insurance shall be
provided on a Certificate of Insurance from the Contractor’s insurance Company within
twenty –four (24) hours. After the emergency has ended, the contractor shall not utilize
the Sub-Contractor again, without written preauthorization from the Appropriate Contract
Representative.

CONTRACTOR’S PERSONNEL

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49

Employees hired to perform any or all portions of this contract shall be paid by the Contractor in
accordance with all the laws of the State of Iowa and shall provide Workmen’s Compensation
and other statutory benefits to comply with the laws of the State of Iowa and/or federal laws.
24

INDEMNIFICATION AND HOLD HARMLESS
24.1
In the performance of this Contract, the Contractor shall be deemed to be an independent
contractor, and shall agree to indemnify, defend and hold harmless the City, its
employees or representatives, from all injury or damages to persons or property or claims
thereof rising out of this contract and further for all expenses for litigation arising from
any such claim.
24.2
If any litigation on account of such claims shall be commenced against the City, its
employees or representatives, the Contractor, upon notice thereof from the City shall
defend the same at its own cost and expense; and the record of any judgment rendered
against the City on account of such claims for damages shall be conclusive as against the
Contractor, and entitle the City to recover the full amount thereof, with interest and costs
and attorney fees incurred by the City and right of action therefore shall accrue to the
City as soon as judgment shall have been rendered, whether the Contractor shall have
paid the amount or not.

25

LIQUIDATED DAMAGES
25.1
In the case of fault, failure or negligence of the Contractor to complete each mowing,
trimming, and litter pick-up within the working days defined in this Contract the
Contractor shall pay the City liquidated damages as stated below for each day or partial
day delay. Such damage payments, for the mowing and trimming that was delayed, will
be deducted from any amount owed to the Contractor by the City.
25.2
If the Contractor fails to perform the services within the time specified in the contract, or
any extension, the Contractor shall, in place of actual damages, pay to the City fixed
liquidated damages in the sum of two hundred ($200.00) dollars for each calendar day or
partial day of delay.
25.3
Alternatively, if performance is so delayed, the City may terminate this contract in whole
or in part without notice or penalty, and in that event, the Contractor shall be liable for
fixed liquidated damages accruing until the time the City may reasonably obtain delivery
or performance of similar services. The liquidated damages shall be in addition to any
excess actual costs incurred by the City in the procurement of similar services.
25.4
The Contractor shall not be charged with liquidated damages when the delay in
performance arises out of causes beyond the control and without the fault or negligence
of the Contractor as determined by the Appropriate City Contract Representative.

26

BREACH OF CONTRACT
26.1
If at any time before, during or after the mowing season, Contractor requests to
renegotiate the agreed upon/approved contract cost per mowed acre for any component of
the contract, then the Contractor will be in breach of contract, and the City, in its sole
discretion, may elect to terminate the contract.
26.2
If the City elects to terminate the contract as aforesaid in Section 25, the determination of
damages and termination of the contract shall be deemed effective upon receipt by the
City of Contractor’s aforesaid request to renegotiate.
26.3
Except for cause, in particular failure of City to pay Contractor pursuant to this contract,
the Contractor does NOT have the option to terminate the contract once the contract has
been approved by the City.
26.4
Furthermore, notwithstanding anything to contrary herein this contract, failure of the City
to pay Contractor for all or a portion of any invoice based upon a good faith dispute of
said invoice shall not be a breach of contract by the City giving rise to termination of this

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50

26.5

26.6

26.7

contract for cause by the Contractor, unless it is adjudicated and found by a court of
proper jurisdiction and venue that the City withheld said disputed payments in bad faith.
Finally, if the Contractor is determined by the City to be in breach of the contract, or
legal proceedings have not been concluded, the Contractor will NOT be allowed to
participate in the next bid solicitation or any bid solicitation until any and all legal
proceedings have concluded whichever timeframe is greater, and such solicitation may be
for any or all mowing activities included in the appropriate mowing Component.
Notwithstanding anything to the contrary, including but not limited to the Liquidated
Damages section above, upon the occurrence of any breach of contract by Contractor,
City may, at its sole option and discretion, elect to terminate this contract and/or exercise
and seek any and all rights and remedies provided at law, in equity or elsewhere herein,
and such rights and remedies shall be cumulative and none shall exclude any other right
allowed by law.
Contractor must remain in good standing financially with the City of Pleasant Hill and
must adhere to city codes and ordinances.

27

TERMINATION OF CONTRACT
Except as otherwise specifically set forth herein, including but not limited to the automatic
termination of this contract as set forth in the Breach of Contract section above, any termination
of this contract by either the City or Contractor must be in writing and said notice of contract
termination shall be deemed sent to and received by the non-terminating party as set forth in the
Notices section below.

28

NOTICES
Any and all notices, requests, demands, terminations or other communications hereunder shall be
in writing and shall be deemed properly served,
I.
on the date sent if transmitted by hand delivery with receipt there for,
II. on the date sent if transmitted by facsimile (with confirmation by hard copy to follow by
first class postage prepaid),
III.
on day after the notice is deposited with an overnight courier,
IV. three (3) days after being sent by registered or certified mail, return receipt requested,
first class postage prepaid, or
V. by sending e-mail transmission, (with confirmation by hard copy to follow by overnight
delivery service), which said e-mail notice shall be served as of the date and time of the
e-mail transmission, provided that the e-mail notice is sent during Business Days/Hours
(Monday through Friday, excluding Federal Holidays, 8:00 a.m. to 5:00 p.m. Des
Moines, IA time), if the e-mail notice is sent during Non-Business Days/Hours, then the
effective date and time of notice is the first hour of the next Business Day after
transmission, and shall be addressed as follows (or to such new address as the addressee
of such a communication may have notified the sender thereof):
If to Contractor:

Company Name:
Attn:
Address:
.
Fax:
E-mail:

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51

If to City:

City of Pleasant Hill, Attn. Ryan Merritt, Parks & Recreation Manager
5160 Maple Drive, Suite A, Pleasant Hill, IA 50327
Fax: (515)262-9570, Ext 9453
[email protected]
[email protected]

29

CONTRACT CANNOT BE MODIFIED
The Contractor expressly acknowledges, understands, and agrees, except as otherwise specifically
set forth herein and only to the extent permitted by law, that due to certain Open Bidding law
requirements of the State of Iowa, this contract CANNOT be modified in whole or in part.

30

LITIGATION – ATTORNEYS’ FEES
In the unlikely event of any litigation between the parties hereto involving the terms of this
contract or the breach or enforcement hereof, the prevailing party shall be entitled to recover all
of its reasonable legal fees and other costs and expenses incurred in connection therewith.

31

NO WAIVER
No waiver of any provision of this contract shall be implied by any failure of City to enforce any
remedy on account of the violation of such provision, even if such violation be continued or
repeated subsequently, and no express waiver by City shall be valid unless in writing and shall
not affect any provision other than the one specified in such written waiver and that provision
only for the time and in the manner specifically stated in the waiver.

IN WITNESS TO THIS AGREEMENT the authorized signature below represents complete
agreement and acceptance by the parties herein to all terms and conditions listed above:
City of Pleasant Hill, Iowa

Date

Contractor

Date

Address
Phone Number

Page | 10
52

Mowing Bid Schedule Form
PUBLIC MOWING
Must enter “Cost per Week” at each site and total cost per week for all sites. Incomplete entries will be
rejected. Renegotiation after contract execution will constitute a breach per Section 25. Bid award
shall be based on the most responsive and responsible bidder.
Code

Site Name

P1-OH

Oak Hill Park

P2-CC

Copper Creek Lake Park

P3-SR

Sunrise Park
Sunrise Park - Sports Fields
(Mow 2 times/wk)
Jordan Creek
Greenspace/Orchard
Dar-Mar Park
Sunset Park - Sports Fields
(Mow 2 times/wk)

P3-SR-S
P4-JC
P5-DM
P6-SS-S
P7-D
P7-D-S
P8-HG
P8-HG-S
P9-MP

Doanes Park
Doanes Park - Sports Fields
(Mow 2 times/wk)
Hickory Glen Park
Hickory Glen Park - Sports
Fields (Mow 2 times/wk)
Meacham Place Park

Address
2115 Copper Wynd
4390 E University
Ave
5414 E Oakwood Dr

General
Turf
Acres

1.50
9.50
6.00

5414 E Oakwood Dr
5405 E Oakwood Dr
5291 E Oakwood Dr

0.64
2.50
0.50

4460 E Oakwood Dr
4900 Doanes Park
Rd
4900 Doanes Park
Rd
1000 SE 68th St

2.25
24.00
15.00

1000 SE 68th St
6010 E. Oakwood Dr
Copper Creek Dr to
PH Blvd

T1-L4MC Little 4-Mile Creek Dr
Greenspace
GLW Trail - Shoulders (Mow
From Scott to L4MC
T1-GLW
width from shoulders: Avg=6')
Dr
Christie Trail Head & Woodland
Soft Trail (Mow around shelter
T1-CTH and sidewalks: .3A)
564 Christie Ln
(Mow soft trail shoulders: 10'
Width: .5A)
GLW Trail Head @
T1-STH
4100 E. Oakwood Dr
Parkridge/Scott
YT Trail From NE56th to
655 NE 56th St to
T2-YT1
Oakwood
5656 E Oakwood Dr
YT Trail From Oakwood to 5185
5650 E Oakwood Dr to
Parkridge (Mow 16' wide on each
T2-YT2
5185 Parkridge Ave
side of trail. Mow all of
public property.)
YT Trail Parallel to Parkridge (S From 5075 to 4801
T2-YT3
of Doanes)
Parkridge Ave
YT Trail Parallel to S PH Blvd
(Fleck)1455 S PH
(From Parkridge to Vandalia)
Blvd to SE Vandalia Rd
T2-YT4
(Mow 20 width along shoulder &
trail)
6600 ML Miller Dr to
T3-MMD Martha L Miller Dr Trail
7755 ML Miller Dr
53

Athletic
Turf
Acres

6.61
6.00

1.80
4.75
2.00

2.00
1.00
3.50

8.00
1.20

3.20
2.00

Mowing
Cost per
Week

T3-SC
T4-PR1
T4-PR2
C1-N1
C1-N2
C2-S1
C2-S2

Spring Creek Trail @SEP
Stadium
Peter's Ridge Trail Segment
Parallel to SE 6th Ave
Peter's Ridge Trail Segment
Parallel to SE 86th St
N Complex - City Hall
N Complex - Arpy Greenspace
S Complex - Library & Fire
S Complex - Community
Gardens

7755 Martha L Miller
Dr
6924 - 7007 SE 6th
Ave
SE 68th St & SE 17th
Ave
5160 Maple Dr
5044 Maple Dr
5151 Maple Dr
5151 Maple Dr
6875 Martha L Miller
Dr

C3-E

E Complex - Public Safety

C5-PM

Parks & Public Works
Maintenance Shop

C6-PW

Public Works Vandalia Shop

5440 SE Vandalia Rd

C4-C
ST1

Oakwood Cemetery
Kimberly Lane Island
ROW @ E Oakwood Under
Hwy 65 Bridge
ROW: Medians @ E Univ Ave &
N Hickory

4400 E Oakwood Dr
320 Kimberly Ln
5636 to 5800 E
Oakwood Dr

ST2
ST4
ST5

ROW: Roundabout @ 70th St

ST6

ROW: SE Connector

SB2
SB3

Stream Buffer: N of
Fairway/Casey's
Riparian Buffer: Spring Creek
Hills

Total Acres
Total Mowing Cost per Week

1600 S. PH Blvd

1025 N. Hickory Blvd
7000 NE Rising Sun
Dr
S PH Blvd / Vandalia
Rd
5530 University Ave
300 Block of NE 77th
Ct

1.00
0.50
0.50
1.25
0.53
1.31
0.74
2.50
1.00
4.00
12.50
0.05
1.00
0.02
0.07
5.00
1.27
3.00

124.69

15.50

140.19

Nuisance Mowing

Mowing grass and weeds. Unit price shall include labor, hauling/delivery, mowing, and miscellaneous
associated work.
We, the undersigned, hereby propose to provide nuisance abatement services for the City of Pleasant
Hill at a cost of:
Additional Bid Item
Unit
Unit Price
Nuisance Mowing (1 Hour Minimum)
Per Hour

54

BID FORM COVER PAGE
TURF MOWING SERVICES CONTRACT
CITY OF PLEASANT HILL
The following pages must be completed and submitted in order to receive consideration: (1) Bid Form
Cover Page (2) Notice of Litigation (3) References (4) Equipment Inventory (5) Mowing Bid Schedule Form

COMPANY CONTACT INFORMATION
Company Name: ______________________________Contact Name: ________________________
Complete Address: _________________________________________________________________
Office Phone: _____________________Cell Phone: ________________ Fax: __________________
E-mail: ___________________________________________________________________________

CERTIFICATE OF INSURANCE
Company’s proof of insurance of the most recent or current mowing season must be submitted in
order to receive consideration.
SIGNATURE
The signature below represents complete agreement and acceptance to all terms and conditions of the
Turf Mowing Services Contract:

Contractor Signature

Date

Contractor Name

Title

55

NOTICE OF LITIGATION
Each bidder shall include with its bid a list of all litigation, including the case number and county of each,
in which the bidder was either plaintiff or defendant that includes one or all of the following: (1) is
currently ongoing; (2) that occurred in Polk County in the last five (5) years; and (3) that involved a
government entity. The bidder may include a short statement explaining the nature of each litigation.

report per the above request.

(Company name) does not have any litigation to

Litigation:
Case Number

Signed

County

Plaintiff or Defendant

Printed Name

56

Title

REFERENCES
This form must be completed and submitted with the bid. Describe company’s experiences that
directly pertain to mowing services. Include the names and current telephone numbers of all
references.
Experience #1:
Services performed: __________________________________ Length of service: ___________
Agency for whom work was performed: ____________________________________________
Agency contact name & title: _________________________________ Phone: ______________
Brief description of duties: _______________________________________________________
______________________________________________________________________________
Experience #2:
Services performed: __________________________________ Length of service: ___________
Agency for whom work was performed: ____________________________________________
Agency contact name & title: _________________________________ Phone: ______________
Brief description of duties: _______________________________________________________
______________________________________________________________________________
Experience #3:
Services performed: __________________________________ Length of service: ___________
Agency for whom work was performed: ____________________________________________
Agency contact name & title: _________________________________ Phone: ______________
Brief description of duties: _______________________________________________________
______________________________________________________________________________
Experience #4:
Services performed: __________________________________ Length of service: ___________
Agency for whom work was performed: ____________________________________________
Agency contact name & title: _________________________________ Phone: ______________
Brief description of duties: _______________________________________________________
______________________________________________________________________________

57

EQUIPMENT INVENTORY
Complete the table below for all turf mowing & trimming equipment allocated toward this
contract. The City reserves the right to inspect the equipment.
Equipment Requirements:
Refer to the Bid Form Spreadsheet for Maximum mower deck widths at each site.
Community Gardens mowing equipment shall be a walk-behind
Baseball Infields mowing equipment shall be a walk-behind w/bagger.
Quantity

Year

Make/Model

Cut
Width

58

Description

Specify if
Owned or
Leased?

CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:

JANUARY 13, 2026

TO:

MAYOR AND CITY COUNCIL

FROM:

RYAN MERRITT, PARKS MANAGER

SUBJECT:

REQUEST FOR BIDS FOR TURF CHEMICAL APPLICATION CONTRACT

BACKGROUND:
The City Council has prioritized maintenance and upkeep of turf grass within parks, facilities, and
right-of-way areas. In order to maintain continuity of services and to ensure application
consistency and standardized implementation, the department is requesting bids for turf chemical
application.
The Parks and Recreation Department has been implementing an Integrated Pest Management
(IPM) approach to turf management. The goal is to attain the highest turfgrass performance with
the lowest possible inputs, thus minimizing environmental disruptions. IPM programing requires:
(1) Site specific identification and analysis of plants, pests, soils, and hydrology. (2) Regular
scouting, establishing tolerance thresholds, identifying options, record keeping, and evaluating
results.
Pleasant Hill Parks & Recreation manages 140+ acres of Turf. Nearly ten percent (13.28 acres)
are sports fields. About 2 acres of turf surrounding the city complexes are ranked high
performance. These two levels receive the 5-step treatment program annually. Twenty-six
percent (35.3 acres) are ranked moderate performance, receiving two or less weed control
treatments seasonally. Eight percent of the City’s turf is categorized as low performance turf,
receiving one or no treatments, based on weed tolerance thresholds. The remaining 55%+ of
turf is chemical free.
The matrix attached details the performance standards for areas receiving one or more
applications of nutrients, herbicide or insecticide. Integral management of these inputs combined
with mowing, irrigating, seeding, and aerating, will provide the greatest responsible balance of
aesthetics (visible/ornamental appearance), function (utility, playability, and safety) and
environmental stewardship (soil, water, and pollinator conservation). The Turf Chemical
Application contract was carefully developed to be able to make modifications, giving staff full
control over chemical application each season. Also, it is important to note that although each
zone within the City has been identified, the treatment process may vary by year; some
treatments may only occur once every three years or even less frequently.
Bid documents have been prepared by staff and reviewed by legal counsel. The period of the
contract for services covers the next three years, from 2026 through 2028. The following
resolution approves the bid letting schedule with bids due on February 4th and City Council
hearing to receive the bids and consider award on February 10th, both occurring at Pleasant Hill
City Hall, 5160 Maple Dr, Ste A, Pleasant Hill Iowa, 50327.

59

ALTERNATIVES:
Not approve the contract or bid letting schedule. However, this would risk not having or delaying
turf chemical application services for the upcoming season.
FINANCIAL CONSIDERATIONS:
Funding has been allocated for this contract.
RECOMMENDATION:
Approve the attached resolution approving the request for bids and setting a date to receive bids
and award a contract for turf chemical application services.

60

RESOLUTION #011326-07
A RESOLUTION TO APPROVE REQUEST OF BIDS FOR
THE TURF CHEMICAL APPLICATION SERVICES CONTRACT
WHEREAS, the City of Pleasant Hill is charged with soliciting contractors to provide turf
chemical application services; and
WHEREAS, the Turf Chemical Application Contract shall include services to maintain
parks, facilities, and right-of-way areas, and establishes frequencies and practices to
maintain turfgrass performance with the lowest possible inputs and minimization of
environmental disruptions; and
WHEREAS, the Contract will be for a period of one application season with the City
reserving the right to renew for two (2) subsequent years;
NOW, THEREFORE, BE IT RESOLVED by the Pleasant Hill City Council that the City
of Pleasant Hill, Iowa, authorizes the Request for Bids to provide chemical application
services as defined in the Turf Chemical Application RFQ.
ADOPTED this 13th day of January 2026

_______________________________
Mark A. Konrad, Mayor Pro Tem

_______________________________
Dena Spooner, City Clerk

61

2026-2028 PUBLIC NOTICE
TURF CHEMICAL APPLICATION
SERVICES CITY OF PLEASANT HILL
Sealed bids will be received by the City of Pleasant Hill, Iowa, on or before 2:30 p.m., local
time, on Wednesday, February 4, 2026 for the following:
Bid Item: Turf Chemical Application Services
Bidders shall submit their bids in a sealed envelope, plainly marked “Bids for Turf
Chemical Application Services” to the Office of the City Clerk, City of Pleasant Hill. 5160
Maple Drive, Suite A, Pleasant Hill, Iowa 50327
Specifications may be secured at Pleasant Hill Parks and Recreation, 5160 Maple Drive, Suite
A, Pleasant Hill, Iowa, by contacting Ryan Merritt, Parks & Recreation Manager, at 515-2629368, Ext 9453.
Unit prices shall be final, and the City reserves the right to accept or reject any or all bids on a
per unit basis and waive irregularities and technicalities as determined to be in the best interest
of said City.

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62

REQUEST FOR BID
TURF CHEMICAL APPLICATION
SERVICES CITY OF PLEASANT HILL
Overview: The City of Pleasant Hill, Iowa is seeking contracted services for turf chemical application.
Minimum Qualifications to Bid: Prospective contractors shall have the following qualifications:
•
At least one full-time employee with a certificate in turf management, agronomy, horticulture or
related field or a minimum of five years of experience in providing chemical application services
to municipal/public agencies.
•
Provide references showing history of athletic turf maintenance with relevant experience in
nutrient, weed, disease and insect management.
•
Provide references showing continuous operation for a minimum of the past five years.
•
Provide copies of valid State of Iowa pesticide applicator documentations of the applicable
category.
Bid Procedures:
Sealed bids will be received by the Office of the City Clerk, City of Pleasant Hill, 5160 Maple Drive,
Suite A, Pleasant Hill, Iowa 50327, on or before 2:30 p.m., local time, on Wednesday, February 4, 2026
for turf chemical application services. Bidders shall submit their bids in a sealed envelope, plainly marked
“BIDS FOR TURF CHEMICAL APPLICATION SERVICES”. Unit prices shall be final, and the City
reserves the right to accept or reject any or all bids on a per unit basis and waive irregularities and
technicalities as determined to be in the best interest of said City. The following bid forms must be
completed and submitted in order to receive consideration:
• (1) Bid Form Cover Page (2) Notice of Litigation (3) References (4) Equipment Inventory (5)
Turf Chemical Application Bid Schedule Form
• Sealed proposals will be opened and bids tabulated at 2:30 p.m., February 4, 2026 in the
City Council Chambers of the City Hall
• Bidders must be prepared for an equipment inspection on February 5, 2026 between the hours of
8:00 a.m. and 4:00 p.m.
• The Pleasant Hill City Council will consider bid award at its meeting on February 10, 2026.
It is the sole responsibility of the contractor to comply with all submission requirements at the time it
submits its bid to the City. Contractor submissions deemed inadequate or incomplete may result in a
determination that the contractor is not a responsible bidder. Any bid award is subject to review and
approval by the Pleasant Hill City Council. In determining the lowest responsive and responsible bidder,
the City reserves the right to consider, in addition to price, the experience and/or past performance of the
bidder, current inventory and condition of equipment and sufficiency of the financial resources.
Insurance Requirements: After the contract is awarded, the contractor would be required to carry at least
the following limits for this contract: Commercial General Liability for $1,000,000 and $2,000,000
Aggregate, Automobile Liability for $500,000, Umbrella Liability for $1,000,000, Statutory Workers’
Compensation Limits as required by the State of Iowa, Name the City of Pleasant Hill as an “Additional
Insured” for General Liability and Auto Liability Insurance.
Contract Documents: Specifications may be secured at Pleasant Hill Parks and Recreation, 5160 Maple
Drive, Suite A, Pleasant Hill, Iowa, by contacting Ryan Merritt, Parks & Recreation Manager, at 515262-9368, Ext. 9453. [email protected]

Page | 2
63

CONTRACT TERMS
TURF CHEMICAL APPLICATION
SERVICES CITY OF PLEASANT HILL
This agreement is between
herein after referred to as the
Contractor and the City of Pleasant Hill hereinafter referred to as the City, for turf chemical application
services during the growing seasons from 2026 through 2028.
1.

CONTRACT PURPOSES
The intent and purpose of this contract is to provide chemical application services to the City’s
administrative complexes, sports fields, and other green spaces for three (3) growing seasons
starting in 2026.

2.

CONTRACTOR
2.1
The Contractor shall be legally considered an independent contractor and neither the
contractor nor its employees shall, under any circumstances, be considered servants or
agents of the City of Pleasant Hill.
2.2
The Contractor shall be able to furnish the City with a completed W-9 form.
2.3
The Contractor is expected to provide all supervision, labor and equipment, materials,
supplies, insurance, and other components necessary to satisfactorily perform the turf
chemical application services.

3.

CONTRACT PERIOD
3.1
The contract is based on the growing season, beginning on or about April 1 and ending
on or about October 31 of the same calendar year. Actual dates are weather dependent.
3.2
The initial term of this contract shall be effective for the period of one year from the
executed contract. The City reserves the right as its sole option to renew this contract on
an annual basis per the same terms and conditions as set forth in the resulting contract.
Any renewal contract agreement shall be signed by the Contractor prior to the expiration
of the initial term and any subsequent term. Contract award and renewals shall be limited
to a total of three (3) years from the original executed contract date. A mutually
agreeable contract increase may be initiated based on the CPI-W (as calculated by the
United States Bureau of Labor Statistics).
3.3
The renewal option is subject to continued satisfactory performance by the contractor to
consistently meet the contractual obligations described herein and further subject to and
dependent on any and all other concerns of the City.
3.4
The Contractor must meet with Appropriate City Contract Representative prior to the
start of each growing season to review site conditions, equipment inspections,
supervisor contact information, and insurance certifications.

4

WAIVER OF DEFENSES BY CONTRACTOR
Contractor understands, acknowledges and agrees that this contract may be unilaterally
terminated by the City for any reason, upon the City providing notice to the Contractor within
sixty (60) days after the end of each growing season. Contractor further understands,
acknowledges and agrees that it would NOT be granted this contract, unless Contractor
committed to perform the services as set forth in this contract for a duration of three (3) seasons.
Finally, Contractor further acknowledges and agrees that in exchange for the mutual

Page | 3
64

promises as set forth herein and for other good and valuable consideration, sufficiency of which is
hereby acknowledged, Contractor expressly WAIVES any and all defenses that it may have
regard to the fact that it does not have the same or mutual right to unilaterally terminated this
contract for any reason.
5

WORKING DAYS AND HOURS
5.1
Chemical applications shall typically be completed Monday through Friday, 7:00 AM
through 30 minutes prior to sundown. Weekend applications shall not be routine but are
permitted due to weather favorability.
5.2
It is the Contractor’s responsibility to notify the Appropriate City Contract
Representative in writing via text or email within 48 hours of intent to perform work.
5.3
The Contractor shall respond within 48 hours of receiving a request or notice from the
City.

6

CONTRACTOR PERSONNEL
Contractor must ensure that all personnel comply with the following:
6.1
Wearing personal protective equipment when performing the services.
6.2
Be a valid State of Iowa pesticide applicator of the applicable category.
6.3
Wear proper and distinct clothing bearing the name of the company for easy
identification.
6.4
Remain fully clothed while performing services.
6.5
Wear bright safety colored clothing when operating near or in traffic areas.
6.6
Be courteous to the general public while performing services in or around public
property.

7

CHEMICAL APPLICATION EQUIPMENT
7.1
The Contractor shall maintain all equipment in proper condition.
7.2
Contractor shall provide all equipment training for its personnel.
7.3
Contractor personnel shall operate all equipment on City streets and public grounds in a
manner consistent with law and safety standards.
7.4
The Appropriate City Contract Representative reserves the right to reject any piece of
equipment from continued or further engagement of services due to inability of
equipment to function properly for the requested services.
7.5
Chemical Application equipment cannot be stored overnight on City property.

8

SAFETY
8.1
Any violation of safety standards may be deemed cause for termination of the contract.
8.2
The Contractor shall perform all Chemical Application operations in such a manner as to
prevent damage to the turf, nearby trees, shrubs, ground cover, structures, site fixtures,
parked vehicles and park visitors.

9

CHEMICAL APPLICATION
9.1
All applications shall be done in accordance with the pesticide manufacturer’s
recommended label rates and all applicable Federal, State, County, and Municipal
regulations.
9.2
All chemical applications must be applied according to labeled directions by a valid State
of Iowa pesticide applicator of the applicable category.
9.3
The Contractor will be required to submit their agronomic plans to the Appropriate City
Contract Representative prior to any application. The Contractor will be allowed the
flexibility to choose the timing and products they will utilize to meet at least the
minimum requirements stated within this section.

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65

9.4

9.5
9.6

9.7
9.8
9.9
9.10
9.11

A listing of proposed chemicals used, including commercial name; application rates; and
type of usage shall be submitted to the Appropriate City Contract Representative for
approval. No work shall begin until approval is obtained from the Appropriate City
Contract Representative.
Provide 24-hour notification to City representative before performing work.
Remove granular materials deposited on sidewalks, driveways, parking lots, or other
hard surfaces immediately following completion of application. Ensure spray or granular
material is not discharged into storm sewer catch basins, open watercourse, or any storm
water conveyance system. Under no circumstances will chemicals be swept, washed or
otherwise allowed to enter storm drains.
Clearly mark areas of pesticide application in accordance with the Iowa Department of
Agriculture and Land Stewardship — Pesticide Bureau.
Exercise extreme care so as not to overspray the affected areas not intended for
treatment. Areas adversely affected by such overspray shall be restored at the
Contractor’s expense.
Chemical applications for each parcel/zone shall proceed continuously until completion.
The City may add or reduce application services at rates equal to the prices established
on the Bid Schedule Form.
The Appropriate City Contract Representative may delay, increase or cease chemical
application of some or all parcels/zones for any reason, included but not limited to
weather conditions, turf maintenance objectives, turf maintenance activities, public use,
or any other related factor.

10

PRE-EMERGENT HERBICIDE USE
10.1
Pre-emergent herbicide shall be used for the treatment of annual grasses.
10.2
The Contractor shall adhere to specifications outlined in the Turf Performance Matrix
(Attachment A) for pre-emergent herbicide requirements.
10.3
Moderate and low-level applications are optional based on scouting results of the
Appropriate City Contract Representative.

11

INSECTICIDE USE
11.1
White grubs are the primary insect problem for Iowa. Damage is often site-specific and
therefore a site-specific strategy should be practiced as much as possible.
11.2
The Contractor is responsible for preventing insect damage to areas categorized as
Sports and High Performance. This may be achieved through an IPM approach utilizing
scouting, curative treatments and/or through preventative applications.
11.3
No insecticides will be allowed to be applied on sports fields within 48 hours of
scheduled activities.
11.4
Turf damage due to insects which require reseeding will be at the cost and responsibility
of the Contractor with city approved seed and seeding rates.

12

FERTILIZER USE
12.1
The Contractor shall adhere to specifications outlined in the Turf Performance Matrix
(Attachment A) for fertilizer requirements such as product characteristics (ex: slow
release, carbon-based) and rates (ex: X lbs. N/1000SF).
12.2
Fertilizer shall only be applied to areas categorized as Sports or High Performance.
12.3
Soil testing shall be the responsibility of the Contractor. The Contractor shall review soil
test results and recommendations with the Appropriate City Contract Representative.
Nutrient rates may vary between sites according to soil test results.
12.4
A range of 0.5 to 1.5 lbs. N/1000 sq. ft. per application shall be used depending on
N source and application date.

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66

12.5
12.6

A range of 2 to 4 lbs. N/1000 sq. ft. per growing season with the majority of Nitrogen
applied in the fall.
Phosphorus, potassium and other micronutrient sources shall be applied as per soil test.

13

POST-EMERGENT HERBICED USE
13.1
The Contractor shall adhere to specifications outlined in the Turf Performance Matrix
(Attachment A) for post-emergent herbicide requirements.
13.2
The Contractor may utilize a combination of broadcast and spot spray for broadleaf
weeds.
13.3
Spot treatment of post-emergent crabgrass control may be used, as an alternative to preemergent applications, where crabgrass weed tolerances thresholds can be tested.
13.4
Area categorized as Moderate or Low Performance shall be optionally treated as
determined by the Appropriate City Contract Representative and based on scouting
results and thresholds outlined in the Turf Performance Matrix (Attachment A).
13.5
As a component of each application the Contractor shall spot spray weeds in cracks of all
hard surfaces that are within 50 feet of treated turf.

14

DAMAGE TO TREES OR TURF
Damage shall be defined as a result of contact with the Contractor’s equipment or other aspects of
the contractors operations. The Contractor shall notify the Appropriate City Contract
Representative of any damage that results from Contract operations on the day damage is first
noticed. Fines will be assessed against the contractor for any of the following conditions:
14.1
If any tree less than four (4) inch diameter sustains bark damage that is twenty five (25)
percent or more of the tree’s circumference the fine will be two hundred (200) dollars.
14.2
If any tree greater than four (4) inch diameter bark sustains damage that is twenty-five
(25) percent or more of the tree’s circumference the fine will be four hundred (400)
dollars.
14.3
All sod damage will be computed using replacement cost values. The City may deduct
the total cost of damage from any amount owed to the Contractor from the sum to be
paid for an outstanding invoice.

15

DAMAGE TO CITY/OTHER PROPERTY
The Contractor shall be responsible for the damage to any City or private property, facilities, or
structures damaged (including public utilities) as a result of the Contractor’s operations. The
Contractor shall notify the Appropriate City Contract Representative of any damage that results
from the Contractor’s operations on the day damage is first noticed.
15.1
The Appropriate City Contract Representative will determine the nature and extent of
the damage, decide the time frame, method of repair or replacement, or monetary
restitution.
15.2
The City may deduct the total cost of damage from any amount owed to the Contractor
from the sum to be paid for an outstanding invoice.

16

SUPERVISION AUTHORITY / DIRECTION
16.1
The Contractor shall provide the Appropriate City Contract Representative with the
name, address and telephone number(s) for at least two designated contact personnel
responsible for insuring response to the City's request for contract services.
16.2
The Contractor shall ensure that at least one of the contact persons is available and
accessible Monday through Friday between the hours of 7:00 AM and 5:00 PM, during
the period the Agreement is in force.
16.3
The Contractor and his designated personnel shall respond to orders given by the
Appropriate City Contract Representative in a timely manner.

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67

16.4

The Appropriate City Contract Representative reserves the right to stop personnel from
continued or further engagement of services due to incompetence or insubordination.

17

PAYMENT
17.1
Contractor will be paid on a monthly basis in arrears.
17.2
Contractor shall submit billing invoices within two (2) weeks of completion of
application.
17.3
All work being billed shall be referenced on invoices according to the tasks listed on the
attached bid sheet.
17.4
Records of application stating dates, times, methods of application, chemical names &
formulations, applicators' names and weather conditions shall be submitted to the city
upon invoicing.

18

INSURANCE:
18.1
Proof of insurance in the form of “Certificate of Insurance” in at least the amounts
specified below shall be provided by the Contractor prior to the issuance of the Contract,
shall be reviewed and determined to be acceptable to the City’s insurance firm, and shall
be maintained throughout the contract.
18.2
Contractors shall procure and maintain for the duration of the contract

18.3

18.4

insurance against claims for injuries to persons or damages to property which
may arise from or in connection with the performance of the work hereunder
by the Contractor, his agents, representatives, employees, or subcontractors.
Subcontractor: The Contractor shall require that any of its agents and
subcontractors who perform work and/or services pursuant to the provisions of
this contract meet similar insurance requirements as are required of the
Contractor.
Contractor shall ensure that its activities on city premises will be performed
and supervised by adequately trained and qualified personnel and
CONTRACTOR will observe, and cause its officers, employees, subcontractors
and others affiliated with Contractor to observe all applicable safety rules.

19

COVERAGE LIMITS
Commercial General Liability for $1,000,000 and $2,000,000
Aggregate Automobile Liability for $500,000
Umbrella Liability for $2,000.000
Statutory Workers’ Compensation limits as required by the State of Iowa.
Name the City of Pleasant Hill as an “Additional Insured on the Contractor’s Commercial General
Liability and Automobile Liability.

20

ANNUAL CERTIFICATE OF INSURANCE: Each year for the duration or renewal of this
contract, the Contractor shall arrange for its insurance company to automatically send an updated
Certificate of Insurance to the Appropriate City Contract Representative for verification that the
preceding insurance is in force during the applicable Chemical Application season; such
Certificate of Insurance shall show the coverage limit by type, dates of coverage, and shall name
the City of Pleasant Hill as “Additional Insured”.

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68

21

CONTRACTOR’S PERSONNEL
Employees hired to perform any or all portions of this contract shall be paid by the Contractor in
accordance with all the laws of the State of Iowa and shall provide Workmen’s Compensation
and other statutory benefits to comply with the laws of the State of Iowa and/or federal laws.

22

INDEMNIFICATION AND HOLD HARMLESS
22.1
In the performance of this Contract, the Contractor shall be deemed to be an independent
contractor, and shall agree to indemnify, defend and hold harmless the City, its
employees or representatives, from all injury or damages to persons or property or claims
thereof rising out of this contract and further for all expenses for litigation arising from
any such claim.
22.2
If any litigation on account of such claims shall be commenced against the City, its
employees or representatives, the Contractor, upon notice thereof from the City shall
defend the same at its own cost and expense; and the record of any judgment rendered
against the City on account of such claims for damages shall be conclusive as against the
Contractor, and entitle the City to recover the full amount thereof, with interest and costs
and attorney fees incurred by the City and right of action therefore shall accrue to the
City as soon as judgment shall have been rendered, whether the Contractor shall have
paid the amount or not.

23

BREACH OF CONTRACT
23.1
If at any time before, during or after the growing season, Contractor requests to
renegotiate the agreed upon/approved contract cost per mowed acre for any
component of the contract, then the Contractor will be in breach of contract, and the
City, in its sole discretion, may elect to terminate the contract.
23.2
If the City elects to terminate the contract as aforesaid in this Section then for the
determination of damages the termination of the contract shall be deemed effective
upon receipt by the City of Contractor’s aforesaid request to renegotiate.
23.3
Except for cause, in particular failure of City to pay Contractor pursuant to this contract,
the Contractor does NOT have the option to terminate the contract once the contract has
been approved by the City.
23.4
Furthermore, notwithstanding anything to contrary herein this contract, failure of the City
to pay Contractor for all or a portion of any invoice based upon a good faith dispute of
said invoice shall not be a breach of contract by the City giving rise to termination of this
contract for cause by the Contractor, unless it is adjudicated and found by a court of
proper jurisdiction and venue that the City withheld said disputed payments in bad faith.
23.5
Finally, if the Contractor is determined by the City to be in breach of the contract, or
legal proceedings have not been concluded, the Contractor will NOT be allowed to
participate in the next bid solicitation or any bid solicitation until any and all legal
proceedings have concluded whichever timeframe is greater, and such solicitation may
be for any or all chemical application activities included in the appropriate chemical
application Component.
23.6
Upon the occurrence of any breach of contract by Contractor, City may, at its sole option
and discretion, elect to terminate this contract and/or exercise and seek any and all rights
and remedies provided at law, in equity or elsewhere herein, and such rights and
remedies shall be cumulative and none shall exclude any other right allowed by law.
23.7
Contractor must remain in good standing financially with the City of Pleasant Hill and
must adhere to city codes and ordinances.

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69

24

TERMINATION OF CONTRACT
Except as otherwise specifically set forth herein, including but not limited to the automatic
termination of this contract as set forth in the Breach of Contract section above, any termination of
this contract by either the City or Contractor must be in writing and said notice of contract
termination shall be deemed sent to and received by the non-terminating party as set forth in the
Notices section below.

25

NOTICES
Any and all notices, requests, demands, terminations or other communications hereunder shall be
in writing and shall be deemed properly served,
I. on the date sent if transmitted by hand delivery with receipt there for,
II. on the date sent if transmitted by facsimile (with confirmation by hard copy to follow by
first class postage prepaid),
III. on day after the notice is deposited with an overnight courier,
IV. three (3) days after being sent by registered or certified mail, return receipt requested,
first class postage prepaid, or
V. by sending e-mail transmission, (with confirmation by hard copy to follow by overnight
delivery service), which said e-mail notice shall be served as of the date and time of the
e-mail transmission, provided that the e-mail notice is sent during Business Days/Hours
(Monday through Friday, excluding Federal Holidays, 8:00 a.m. to 5:00 p.m. Des
Moines, IA time), if the e-mail notice is sent during Non-Business Days/Hours, then the
effective date and time of notice is the first hour of the next Business Day after
transmission, and shall be addressed as follows (or to such new address as the addressee
of such a communication may have notified the sender thereof):
If to Contractor:

Company Name:
Attn:
Address:
Fax:
E-mail:

If to City:

26

City of Pleasant Hill
Attn: Ryan Merritt, Parks & Recreation Manager
5160 Maple Drive, Suite A
Pleasant Hill, IA 50327
Fax: (515)262-9570
[email protected]
[email protected]

CONTRACT CANNOT BE MODIFIED
The Contractor expressly acknowledges, understands, and agrees, except as otherwise
specifically set forth herein and only to the extent permitted by law, that due to certain Open
Bidding law requirements of the State of Iowa, this contract CANNOT be modified in whole or
in part.

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70

27

LITIGATION – ATTORNEYS’ FEES
In the unlikely event of any litigation between the parties hereto involving the terms of this
contract or the breach or enforcement hereof, the prevailing party shall be entitled to recover all of
its reasonable legal fees and other costs and expenses incurred in connection therewith.

28

NO WAIVER
No waiver of any provision of this contract shall be implied by any failure of City to enforce any
remedy on account of the violation of such provision, even if such violation be continued or
repeated subsequently, and no express waiver by City shall be valid unless in writing and shall
not affect any provision other than the one specified in such written waiver and that provision
only for the time and in the manner specifically stated in the waiver.

IN WITNESS TO THIS AGREEMENT the authorized signature below represents complete
agreement and acceptance by the parties herein to all terms and conditions listed above:

City of Pleasant Hill, Iowa

Date

Contractor

Date

Address
Phone Number

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71

TURF PERFORMANCE MATRIX
Pleasant Hill Parks & Recreation

IPM (Integrated Pest Management) programing aid is attaining the highest turfgrass performance with the lowest possible inputs to minimize environmental disruptions.
IPM programing requires: (1) Site specific identification and analysis of plants, pests, soils, and hydrology. (2) Regular scouting, establishing tolerance thresholds, identifying
options, record keeping, and evaluating results.
Pleasant Hill Parks & Recreation manages 137 acres of Turf. Nearly 10 % (13.28 acres) are sports fields. About 2 acres of turf surrounding the city complexes are ranked
high performance. These two levels receive the 5-step treatment program annually. Twenty-six percent (35.3 acres) are ranked moderate performance, receiving two or less weed
control treatments seasonally. Eight percent of the City’s turf is categorized as low performance turf, receiving one or no treatments, based on weed tolerance thresholds. The
remaining 55% of turf is chemical free.
The matrix below details the performance standards for areas receiving one or more application of nutrients, herbicide or insecticide. Integral management of these
inputs combined with mowing, irrigating, seeding, and aerating, will provide the greatest responsible balance of aesthetics (visible/ornamental appearance), function (utility,
playability, and safety) and environmental stewardship (soil, water, and pollinator conservation).

72

Turf Chemical Application Reference Maps

INDEX SHEET
PAGE #1 ............ COVER PAGE
PAGE #2 ............ SCOTT TRIAL HEAD, CHRISTIE TRAIL HEAD, OAK HILL PARK
PAGE #3 ............ MEACHAM PLACE PARK, SUNRISE PARK
PAGE #4 ............ SUNSET PARK, OAKWOOD CEMETERY, COPPER CREEK LAKE PARK
PAGE #5 ............ DOANES PARK, HICKORY GLEN PARK
PAGE #6 ............ EAST COMPLEX, NORTH COMPLEX, SOUTH COMPLEX

Page | 1 of 6

73

Turf Chemical Application Reference Maps
SCOTT TRAIL HEAD, 4100 E OAKWOOD DRIVE

QUANTITY LIST
ZONE
STH-LT

SF
7,955

ZONE
CTH-LT

SF
5,750

ZONE
OH-MT

SF
56,296

CHRISTIE TRAIL HEAD, 630 CHRISTIE LANE

OAK HILL PARK, 2115 COPPER WYND DRIVE

Page | 2 of 6

74

Turf Chemical Application Reference Maps
MEACHAM PARK, 6010 E OAKWOOD DRIVE

QUANTITY LIST
ZONE
MP-MT

SF
78,500

ZONE
SR-S
SR-MT
SR-LT1
SR-LT2

SF
48,479
61,069
51,271
108,075

SUNRISE PARK, 5414 E OAKWOOD DRIVE

Page | 3 of 6

75

Turf Chemical Application Reference Maps
SUNSET PARK, 4490 E. OAKWOOD DRIVE

QUANTITY LIST
ZONE
SS- S
SS-MT

SF
64,832
31,897

ZONE
OC-MT1
OC-MT2
OC-MT3

SF
140,268
141,218
170,375

OAKWOOD CEMETERY, 4400 E OAKWOOD DRIVE

COPPER CREEK LAKE PARK, 4390 E UNIVERSITY AVE
GENERAL TURF
ZONE
SF
CCL-MT
85,020

Page | 4 of 6

76

Turf Chemical Application Reference Maps
DOANES PARK, 4900 DOANES PARK ROAD

QUANTITY LIST

HICKORY GLEN PARK, 1000 SE 68THSTREET

Page | 5 of 6

77

ZONE
D-S
D-MT1
D-MT2
D-MT3
D-LT1
D-LT2

SF
207,400
120,135
110,523
31,453
135,884
79,163

ZONE
HG-S
HG-MT1
HG-MT2
HG-LT

SF
257,800
108,926
373,193
76,100

Turf Chemical Application Reference Maps
EAST COMPLEX - PUBLIC SAFETY, 6875 MARTHA L. MILLER DRIVE

QUANTITY LIST
ZONE
EC-HT
EC-MT

SF
52,182
27,873

NORTH & SOUTH COMPLEXES - 5160 & 5151 MAPLE DRIVE
NORTH COMPLEX
ZONE
SF
NC-HT
10,898
NC-MT
25,619
SOUTH COMPLEX
ZONE
SF
SC-HT
19,363
SC-MT
31,112
SC-LT
21,020

Page | 6 of 6

78

BID FORM COVER PAGE
TURF CHEMICAL APPLICATION
SERVICES CITY OF
PLEASANT HILL
The following pages must be completed and submitted in order to receive consideration: (1) Bid Form Cover
Page (2) Notice of Litigation (3) References (4) Equipment Inventory (5) Chemical Application Bid
Spreadsheet
CONTRACTOR CONTACT INFORMATION
Firm/Contractor Name:

Authorized Name:

Complete Address:
Office Phone:

Cell Phone:

Fax:

E-mail:

CERTIFICATE OF INSURANCE
Company’s proof of insurance of the most recent or current growing season must be submitted in order to
receive consideration.
SIGNATURE
The signature below represents complete agreement and acceptance to all terms and conditions of the Chemical
Application Services Contract:

Authorized Signature

Date

Authorized Name (Printed)

Title

Firm/Contractor Name (Printed)

Title

Page | 1
79

NOTICE OF LITIGATION
Each bidder shall include with its bid a list of all litigation, including the case number and county of each,
in which the bidder was either plaintiff or defendant that includes one or all of the following: (1) is
currently ongoing; (2) that occurred in Polk County in the last five (5) years; and (3) that involved a
government entity. The bidder may include a short statement explaining the nature of each litigation.

report per the above request.

(Company name) does not have any litigation to

Litigation:
Case Number

Signed

County

Plaintiff or Defendant

Printed Name

Page | 2
80

Title

REFERENCES
This form must be completed and submitted with the bid. Describe company’s experiences that directly
pertain to chemical application services. Include the names and current telephone numbers of all
references.
Experience #1:
Services performed:

Length of service:

Agency for whom work was performed:
Agency contact name & title:

Phone:

Brief description of duties:

Experience #2:
Services performed:

Length of service:

Agency for whom work was performed:
Agency contact name & title:

Phone:

Brief description of duties:

Experience #3:
Services performed:

Length of service:

Agency for whom work was performed:
Agency contact name & title:

Phone:

Brief description of duties:

Experience #4:
Services performed:

Length of service:

Agency for whom work was performed:
Agency contact name & title:

Phone:

Brief description of duties:

Page | 3
81

EQUIPMENT INVENTORY
Complete the table below for all turf chemical application equipment allocated toward this contract. The
City reserves the right to inspect the equipment.
Quantity

Year

Make/Model

Description

Page | 4
82

Specify if Owned or
Leased?

Turf Chem App Bid Schedule Fillable Form

Very High Performance (Sports)
Location
Doanes Park
Hickory Glen Park
Sunrise Park
Sunset Park
Total Area

Zone
D-S
HG-S
SR-S
SS-S

Square Feet
Cost/Application Applications/Year Cost/Year
207,400
5
257,800
5
48,479
5
64,832
5
578,511

Total

High Performance (City Complexes)
Location
East Complex
North Complex
South Complex
Total

Zone
EC-HT
NC-HT
SC-HT

Square Feet
Cost/Application Applications/Year Cost/Year
52,182
5
10,898
5
19,363
5
82,443

Total

Moderate Performance (Cemetery, Semi-Active Leisure)
Location
Copper Creek Lake Park
Doanes Park
Doanes Park
Doanes Park
East Complex
Hickory Glen Park
Hickory Glen Park
Meacham Place Park
North Complex
Oak Hill Park
Oakwood Cemetery
Oakwood Cemetery
Oakwood Cemetery
South Complex
Sunrise Park
Sunset Park
Total

Zone
Square Feet
Cost/Application Applications/Year Cost/Year
CCL-MT
85,020
2
D-MT1
120,135
2
D-MT2
110,523
2
D-MT3
31,453
2
EC-MT
27,873
2
HG-MT1
108,926
2
HG-MT2
373,193
2
MP-MT
78,500
2
NC-MT
25,619
2
OH-MT
56,296
2
OC-MT1
140,268
2
OC-MT2
141,218
2
OC-MT3
170,375
2
SC-MT
31,112
2
SR-MT
61,069
2
SS-MT
31,897
2
1,593,477

Total

Low Performance (Trail/Roadside, Passive Leisure)
Location
Zone
Square Feet
Cost/Application Applications/Year Cost/Year
Christie Trail Head
CTH-LT
5,750
1
Doanes Park
D-LT1
135,884
1
Doanes Park
D-LT2
79,163
1
Hickory Glen Park
HG-LT
76,100
1
Scott Trail Head
STH-LT
7,955
1
South Complex
SC-LT
21,020
1
Sunrise Park
SR-LT1
51,271
1
Sunrise Park
SR-LT2
108,075
1
Total
485,218
Grand Total Costs Per Year
Additional Bid Items
Cost Per 1000 Square Feet

Fertilizer

Post-emergent application

Total

Pre-emergent Application

The City may add or reduce application services at rates equal to the prices established on this bid schedule form. The City may
delay, increase or cease chemical application of some or all parcels/zones for any reason.
83

CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION

DATE:

JANUARY 13, 2026

TO:

MAYOR & CITY COUNCIL

FROM:

JAMIE LEE, FIRE CHIEF

SUBJECT:

RESOLUTION FOR EDUCATION CONTRACT

BACKGROUND
This resolution would approve the use of a training reimbursement agreement to encourage and
facilitate the certification development of Fire Department staff. The purpose of this agenda item
is the approval of the use of the agreement for Jayden Leinen who has completed his Advanced
Emergency Medical Technician with Pella Community Ambulance in Pella in October 2025 and is
currently holding the AEMT certificate. Following is a resolution to approve the agreement with
Jayden Leinen.
Tuition reimbursement Cost for this course is $2,000.
ALTERNATIVES
Not proceed at this time could jeopardize our quality of staffing.
FINANCIAL CONSIDERATIONS
The city budget includes $18,000 toward training and education expense for EMS.
RECOMMENDATION
Approve the contract to continue to grow the experience in our staff.

84

RESOLUTION #011326-08
A RESOLUTION TO APPROVE AN EDUCATION AGREEMENT WITH JAYDEN LEINEN
FOR FIRE DEPARTMENT EDUCATION
WHEREAS, the City of Pleasant received a contract for Education Advancement for Jayden
Leinen and wishes to approve the agreement for the benefit of the Fire Department and the
community;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Pleasant Hill, Iowa, that the
contract for Jayden Leinen have been approved to provide $2,000.00 reimbursement for
Emergency Medical Technician education.
ADOPTED this 13th day of January 2026.

Mark A. Konrad, Mayor Pro Tem
ATTEST:

Dena Spooner, City Clerk / Finance Director

85

CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:

JANUARY 13, 2026

TO:

MAYOR & CITY COUNCIL

FROM:

BRIAN DUNKELBERGER, AICP
SENIOR PLANNER

SUBJECT:

AMEND MUNICIPAL CODE CHAPTER 165: TITLE, PURPOSE AND GENERAL
PROVISIONS, CHAPTER 167: ZONING DISTRICT REGULATIONS AND
PERFORMANCE STANDARDS, AND CHAPTER 169: ZONING ORDINANCE OFFSTREET PARKING AND LOADING

BACKGROUND
Earlier this year, the Iowa Legislature enacted several laws preempting cities and counties from
regulating certain land uses and/or activities which became effective July 1, 2025, regardless of
cities and counties amending their local zoning codes. One such law, Senate File 592, establishes
that all local jurisdictions across Iowa must allow Accessory Dwelling Units (ADUs) on any lot with
a single-family residence and in accordance with other specific parameters. Amending the
Pleasant Hill Zoning Code will provide clarity and guidance for applicants and protect the City’s
interests to the extent allowed by SF 592.
In consultation with the City Attorney, this amendment is written to align with the state code as it
pertains to the maximum allowable size of an ADU, the maximum number of ADUs on a lot, the
types of property eligible for an ADU, and in several other categories. Most notably, this
amendment also involves the removal of all design requirements for ADUs, ownership
requirements, and any extra, discretionary process to review ADU applications. Therefore, an
Accessory Dwelling Unit must be allowed “by right” as an expressly permitted use on any lot with
a single-family dwelling including a duplex our townhome dwelling.
A priority identified by the recently adopted Pleasant Hill 2050 Comprehensive Plan (S3.1.7) was
to identify ways to increase opportunities for accessory dwelling units within the City’s residential
zoning districts and to promote housing types that support life cycle housing needs. The Plan
articulates that ADUs “offer flexibility to support multi-generational living” and may be used “to
support housing attainability for all individuals.”
Staff proposes to merely remove all conflicting language in the current City Code and add the
now-required standards for the regulation of accessory dwelling units. The Planning and Zoning
Commission reviewed the proposed text amendments and unanimously recommended approval
at their regularly scheduled December 1, 2025, meeting. The initial public hearing and first reading
then occurred at the December 9, 2025, City Council meeting. The second reading was passed
at the December 30, 2025, City Council meeting.

86

ALTERNATIVES
Not approve the ordinance. However, the proposed amendments aim only to clarify or bring
regulations into alignment with the recently adopted Senate File 592.
FINANCIAL CONSIDERATIONS
NA
RECOMMENDATION
Consider approval of the attached ordinance updates.

87

ORDINANCE NO. 965
AN ORDINANCE AMENDING CHAPTER 165: TITLE, PURPOSE, AND GENERAL
PROVISIONS, CHAPTER 167: ZONING DISTRICT REGULATIONS AND
PERFORMANCE STANDARDS, AND CHAPTER 169: ZONING ORDINANCE OFFSTREET PARKING AND LOADING OF THE CODE OF THE CITY OF PLEASANT
HILL, IOWA
BE IT ORDAINED by the City of Pleasant Hill, Iowa:
THAT Section 14 and Section 16 of Chapter 167: ZONING DISTRICT REGULATIONS AND
PERFORMANCE STANDARDS, and Section 02 of Chapter 169 ZONING ORDINANCE OFFSTREET PARKING AND LOADING of the Code of the City of Pleasant Hill, Iowa, shall be
amended by removing and/or adding the new language included on the attached Exhibit A.
NOW THEREFORE, be it ordained by the City Council of the City of Pleasant Hill, Iowa, that
Chapter 167 and Chapter 169 shall be amended as adopted herein.
FURTHER, this Ordinance shall be in effect from and after its final passage, approval and
publication provided by law.

PASSED by the Council the ______ day of______________, 2026, and approved this _____ day
of _____________, 2026.

CITY OF PLEASANT HILL, IOWA
_____________________________
By:
Sara Kurovski
Its:
Mayor
ATTEST TO:
_____________________________
By:
Dena Spooner
Its:
City Clerk/Finance Director

88

EXHIBIT A:
165.04 DEFINITIONS. – Add or remove the following language:
Dwelling, accessory: A separate and smaller second dwelling that is located within the lot or
building envelope of a single-family dwelling, detached or attached, including a duplex or
townhome dwelling. and is held under the same ownership of that single-family dwelling. This
separate second dwelling contains its own living, cooking, and housekeeping facilities, may or
may not have its own entrance, and is contained within, attached to, or built separate from the
principal single-family dwelling building. Examples include: a dwelling over an attached or
detached garage, a tiny house built on a separate foundation in the backyard, a dwelling within
the basement of the principal building, or a dwelling attached to the principal building.
165.16 ACCESSORY STRUCTURES AND BUILDINGS – Add or remove the following
language:
H. Design Characteristics. All accessory buildings and structures shall have similar architectural
features and level of finish as the principal building or structure and comply with the provisions
of CHAPTER 173, Architectural Design Standards. Permanent accessory structures shall not be
allowed to consist of a fabric material for an exterior. Structures with a fabric or tarpaulin exterior
shall only be allowed as temporary structures (six months or less).
In all residential zoning districts, detached garages and accessory buildings, greater than 40 sq.
ft. in size, shall be residential in character, with similar architectural features as the principal
building, including roof slope, overhangs, siding and roofing material, trim detail, etc. Galvanized
metal, corrugated metal, and metal panel type roofing and siding is prohibited as the exterior finish
material in all residential zoning districts. Metal horizontal (lap style) siding and standing seam
metal roofing may be allowed if it matches that used on the principal building.
I. H. Antennas, Satellite Dish Antennas, and Towers (…)
167.14 USE MATRIX – Add or remove the following language:
2. Use Matrix (Table of Allowable Uses):
167.14 Use Matrix (Table of Allowable Uses)
Permitted Use (P)
Conditional Use (C)
ZONING DISTRICT
Not Permitted (blank)
USE
A-1 R-1 R-2 R-3 R-4 C-1 C-2 TC CP I-1 I-2
RESIDENTIAL USES
Household Living
Single family dwelling, detached
P
P
P
Single family dwelling, semi-detached
P
Townhouse dwelling (3+ units)
P
P
P
Multiple family dwelling
P
P
P
P
Manufactured home park
P

89

167.14 Use Matrix (Table of Allowable Uses)
Permitted Use (P)
Conditional Use (C)
ZONING DISTRICT
Not Permitted (blank)
USE
A-1 R-1 R-2 R-3 R-4 C-1 C-2 TC CP I-1 I-2
Accessory Dwelling (or permitted on any lot with
a single-family dwelling constructed prior to July C P C P
1, 2025, in any zoning district)
Dwelling Units located above the ground floor
(mixed use building)

CP

P
P

P

P

167.16 PERFORMANCE STANDARDS FOR ALL ZONING DISTRICTS – Repeal and replace
as follows:
11. Accessory Dwellings: In accordance with State of Iowa Code Ch. 364.3, all accessory
dwelling units (ADUs) shall comply with the following.
A. No more than one (1) accessory dwelling unit is allowed on a single lot or parcel
containing a single-family dwelling, detached or attached, including a duplex or
townhome dwelling.
B. An ADU may be contained within, attached to, or detached and separate from the
principal building and must be located wholly within the same lot or parcel of the
principal building.
C. Accessory dwelling units shall not be counted in density calculations or when applying
limits on total dwelling units.
D. The total gross floor area of the ADU cannot exceed one thousand square feet (1,000
sq. ft.) or fifty percent (50%) of the total gross floor area of the principal dwelling unit,
whichever is larger.
E. A detached ADU shall acquire the appropriate permits and be constructed in
conformance with all provisions of the Building Code applicable to a single-family
dwelling. Attached accessory dwelling units shall acquire the appropriate permits and
be constructed in conformance with all provisions of the Building Code applicable to
a two-family dwelling. Every accessory dwelling unit shall have its own bedroom(s),
bathroom, and kitchen.
F. The ADU shall comply with the same minimum building setback and bulk regulations
required for a principal building, as applicable for the zoning district in which its lot or
parcel is located. A detached ADU shall be located a minimum of ten feet from any
other building or structure other than a fence on the same property unless fireresistance rated walls are installed in accordance with the provisions of the Pleasant
Hill Building Code, in which case the minimum separation may be reduced to five
feet.
G. If a manufactured or mobile home, as defined by Iowa Code Ch. 435.1, is used as an
accessory dwelling unit, then the manufactured or mobile home shall be converted to
real property by being placed on a permanent foundation and assessed for real estate
taxes pursuant to Iowa Code Ch. 435.36. Recreational vehicles, travel trailers,
shipping containers, and any other wheeled or transportable structures shall not be
used as ADUs.
H. The ADU may have its own entrance or share an entrance with the principal building.

90

I.
J.

The accessory dwelling must share utility connections with the principal building. If
full utility access that includes a separate metering system for billing purposes cannot
be provided to the ADU, then new and separate utility lines may be required.
The subject property shall provide a sufficient number of off-street parking spaces for
the principal use, as per Ch. 169.02 (2).

169.02 OFF-STREET PARKING AREA REQUIRED – Add or remove the following language:
2. Off-Street Parking Required Table: The following table identifies the minimum number of
parking spaces required for the specified use. The intent of these standards is to provide the
appropriate number of parking spaces on site for the given use and to accommodate changes in
uses over time.
OFF-STREET PARKING SPACES REQUIRED
NUMBER OF PARKING SPACES
REQUIRED

USE
RESIDENTIAL USES
Household Living
Single family dwelling, detached

2 per dwelling unit

Single family dwelling, semi-detached

2 per dwelling unit

Townhouse dwelling (3+ units)

2 per dwelling unit

Multiple family dwelling

1 per bedroom

Manufactured home park

2 per dwelling unit

Accessory dwelling

2 per dwelling unit

Dwelling units located above the ground floor (mixed use
1 per bedroom
building)
Group Living
1 per 4 residents plus 1 per employee at
max shift

All group living

91

EXHIBIT A:
165.04 DEFINITIONS. – Repeal and replace as follows:
Dwelling, accessory: A second dwelling that is located within the lot or building envelope of a
single-family dwelling, detached or attached, including a duplex or townhome dwelling. This
second dwelling contains its own living, cooking, and housekeeping facilities, may or may not
have its own entrance, and is contained within, attached to, or built separate from the principal
building. Examples include: a dwelling over an attached or detached garage, a house built on a
separate foundation in the backyard, a dwelling within the basement of the principal building, or
a dwelling attached to the principal building.
165.16 ACCESSORY STRUCTURES AND BUILDINGS – Repeal and replace as follows:
H. Antennas, Satellite Dish Antennas, and Towers (…)
167.14 USE MATRIX – Repeal and replace as follows:
2. Use Matrix (Table of Allowable Uses):
167.14 Use Matrix (Table of Allowable Uses)
Permitted Use (P)
Conditional Use (C)
ZONING DISTRICT
Not Permitted (blank)
USE
A-1 R-1 R-2 R-3 R-4 C-1 C-2 TC CP I-1 I-2
RESIDENTIAL USES
Household Living
Single family dwelling, detached
P
P
P
Single family dwelling, semi-detached
P
Townhouse dwelling (3+ units)
P
P
P
Multiple family dwelling
P
P
P
P
Manufactured home park
P
Accessory Dwelling (or permitted on any lot with
a single-family dwelling constructed prior to July
1, 2025, in any zoning district)

P

Dwelling Units located above the ground floor
(mixed use building)

P

P

P
P

P

P

167.16 PERFORMANCE STANDARDS FOR ALL ZONING DISTRICTS – Repeal and replace
as follows:
11. Accessory Dwellings: In accordance with State of Iowa Code Ch. 364.3, all accessory
dwelling units (ADUs) shall comply with the following.
A. No more than one (1) accessory dwelling unit is allowed on a single lot or parcel
containing a single-family dwelling, detached or attached, including a duplex or
townhome dwelling.
92

B.
C.
D.
E.

F.

G.

H.
I.
J.

An ADU may be contained within, attached to, or detached and separate from the
principal building and must be located wholly within the same lot or parcel of the
principal building.
Accessory dwelling units shall not be counted in density calculations or when applying
limits on total dwelling units.
The total gross floor area of the ADU cannot exceed one thousand square feet (1,000
sq. ft.) or fifty percent (50%) of the total gross floor area of the principal dwelling unit,
whichever is larger.
A detached ADU shall acquire the appropriate permits and be constructed in
conformance with all provisions of the Building Code applicable to a single-family
dwelling. Attached accessory dwelling units shall acquire the appropriate permits and
be constructed in conformance with all provisions of the Building Code applicable to
a two-family dwelling. Every accessory dwelling unit shall have its own bedroom(s),
bathroom, and kitchen.
The ADU shall comply with the same minimum building setback and bulk regulations
required for a principal building, as applicable for the zoning district in which its lot or
parcel is located. A detached ADU shall be located a minimum of ten feet from any
other building or structure other than a fence on the same property unless fireresistance rated walls are installed in accordance with the provisions of the Pleasant
Hill Building Code, in which case the minimum separation may be reduced to five
feet.
If a manufactured or mobile home, as defined by Iowa Code Ch. 435.1, is used as an
accessory dwelling unit, then the manufactured or mobile home shall be converted to
real property by being placed on a permanent foundation and assessed for real estate
taxes pursuant to Iowa Code Ch. 435.36. Recreational vehicles, travel trailers,
shipping containers, and any other wheeled or transportable structures shall not be
used as ADUs.
The ADU may have its own entrance or share an entrance with the principal building.
The accessory dwelling must share utility connections with the principal building. If
full utility access that includes a separate metering system for billing purposes cannot
be provided to the ADU, then new and separate utility lines may be required.
The subject property shall provide a sufficient number of off-street parking spaces for
the principal use, as per Ch. 169.02 (2).

169.02 OFF-STREET PARKING AREA REQUIRED – Repeal and replace as follows:
2. Off-Street Parking Required Table: The following table identifies the minimum number of
parking spaces required for the specified use. The intent of these standards is to provide the
appropriate number of parking spaces on site for the given use and to accommodate changes in
uses over time.
OFF-STREET PARKING SPACES REQUIRED
NUMBER OF PARKING SPACES
REQUIRED

USE
RESIDENTIAL USES
Household Living
Single family dwelling, detached

2 per dwelling unit

93

OFF-STREET PARKING SPACES REQUIRED
NUMBER OF PARKING SPACES
REQUIRED

USE
RESIDENTIAL USES
Single family dwelling, semi-detached

2 per dwelling unit

Townhouse dwelling (3+ units)

2 per dwelling unit

Multiple family dwelling

1 per bedroom

Manufactured home park

2 per dwelling unit

Dwelling units located above the ground floor (mixed use
1 per bedroom
building)
Group Living
1 per 4 residents plus 1 per employee at
max shift

All group living

94

CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:

JANUARY 13, 2026

TO:

MAYOR & CITY COUNCIL

FROM:

RYAN MERRITT, PARKS AND RECREATION MANAGER

SUBJECT:

AMEND MUNICIPAL CODE CHAPTER 115 (CEMETERY):

BACKGROUND
The proposed updates to Chapter 115 (Cemetery) focus on improving clarity, consistency, and
safety while preserving respectful memorial practices at Oakwood Cemetery. Key changes
include clearer standards for on‑memorial decorations and floral arrangements; a fourteen (14)
day grace period following burials for funeral and sympathy items; updated flag allowances
consistent with current federal guidance; refined placement zones and definitions; and improved
rules for lighting and prohibited items.
Cleanup periods have been standardized to three annual windows to reduce disruption and avoid
major holidays. New notice, storage, and appeal procedures are also included to improve
transparency and communication with families.
The Parks and Recreation Commission/Cemetery Committee reviewed these proposed updates
at its Thursday, December 11 meeting. The proposed changes were also shared with residents
in attendance at the November 13 Parks and Recreation Commission meeting. The Commission
formally supported the updates and recommended Council review.
ALTERNATIVES
Not approve the ordinance. However, the proposed amendments are intended to clarify existing
regulations, improve consistency and safety, and formalize current cemetery management
practices.
FINANCIAL CONSIDERATIONS
NA
RECOMMENDATION
Consider approval of the attached ordinance updates.

95

ORDINANCE NO. 966
AN ORDINANCE AMENDING CHAPTER 115: DEFINITIONS, RIGHTS OF
INTERMENT CERTIFICATE HOLDER(S), RULES FOR VISITORS, MONUMENTS,
PLANTINGS AND DECORATIONS OF THE CODE OF THE CITY OF PLEASANT
HILL, IOWA
BE IT ORDAINED by the City of Pleasant Hill, Iowa:
THAT Section 2, 5, 7, 10, and 11 of Chapter 115: CEMETERY of the Code of the City of
Pleasant Hill, Iowa, shall be amended by removing and/or adding the new language
included on the attached Exhibit A.
NOW THEREFORE, be it ordained by the City Council of the City of Pleasant Hill, Iowa,
that Chapter 115 shall be amended as adopted herein.
FURTHER, this Ordinance shall be in effect from and after its final passage, approval and
publication provided by law.

PASSED by the Council the ______ day of______________, 2025, and approved this
_____ day of _____________, 2025.

CITY OF PLEASANT HILL, IOWA
_____________________________
By:
Sara Kurovski
Its:
Mayor
ATTEST TO:
_____________________________
By:
Dena Spooner
Its:
City Clerk/Finance Director

96

EXHIBIT A:
115.02 DEFINITIONS. – Add or remove the following language:
The following words, terms and phrases, when used in this chapter, shall have the
meanings ascribed to them in this section, except where the context clearly indicates a
different meaning:
Base The concrete foundation created to place a monument or memorial marker on or in
a designated cemetery space.
Burial The in-ground interment or scattering of human remains.
Care fund Funds set aside for the care of a perpetual care cemetery, including all of the
following:
1. Money or real or personal property impressed with a trust by the terms of this
chapter.
2. Contributions in the form of a gift, grant, or bequest.
3. Any accumulated income that the trustee of the fund or the cemetery allocates to
principal.
Casket A rigid container which is designed for the encasement of human remains and
which is usually constructed of wood, metal, fiberglass, plastic, or like material and
ornamented and lined with fabric.
Cemetery An area owned by the city and designated by the city for the final disposition
of human remains and includes in-ground interments, a community mausoleum for vault
or crypt or urn interments, and columbarium for cremated remains, interments or a
combination of one or more thereof, and areas designated for the scattering of human
remains.
“Cemetery” does not include the following:
1. A private burial site where use is restricted to members of a family, if the
interment rights are conveyed without a monetary payment, fee, charge, or other
valuable form of compensation or consideration.
2. A private burial site where use is restricted to a narrow segment of the public, if
the interment rights are conveyed without a monetary payment, fee, charge, or
other valuable form of compensation or consideration.
3. A pioneer cemetery.
Cemetery space A burial area measuring 4 feet by 10 feet, designated for either one
conventional interment or up to two cremated remains.
Cemetery superintendent The Public Works Director oversees cemetery operations,
enforces all rules and regulations, and may delegate or hire staff to carry out interment
and maintenance duties.

97

Certificate of interment rights The right to use a cemetery space/niche or part of a
cemetery space/niche, as purchased from the City for consideration, for burial purposes
only and the Purchaser's rights are limited by and subject to the Cemetery's rules and
regulations as now existing or as amended in the future.
Columbarium A freestanding vault or other structure with niches or recesses in the walls
for the disposition of cremated remains.
Cremated remains/cremains Human ashes intended for in-ground burial or columbarium
placement.
Crypt A chamber in a mausoleum of sufficient size to contain casketed remains.
Cut flower Blooms or buds that have been separated from the plant for decorative
purposes, such as arranging in a vase or bouquet.
Disinterment The removal of human remains from an interment space.
Family The spouse of the owner of the right of interment, if any, and all lineal ancestors
and descendants as designated in the right of interment, or if none such are designated,
then any and all lineal descendants.
Faux flowers Artificial replicas of real flowers, made from a variety of synthetic materials
including but not limited to polyester, silk, and foam, and are designed to look as
realistic as possible.
Floral arrangements Decorations created from cut flowers, real or faux, to be placed to
remember and show respect for the deceased, including but not limited to:
Casket spray or double ended spray A large, elaborate spray designed to be placed
on top of the coffin.
Grave blanket A display consisting of woven evergreen boughs that covers an entire
grave.
Grave saddle An arrangement designed to sit on top of an upright headstone,
consisting of a saddle-shaped metal or plastic frame and a flower arrangement
attached to it.
Immortelle A long-lasting floral arrangement placed on grave.
Posy A smaller, dome-shaped arrangement often chosen for a more delicate tribute.
Spray A long, flat arrangement suitable for laying on a coffin or placing at a
graveside.
Standing spray A large arrangement on a stand or easel, often displayed at the
funeral service.
Wreath A circular arrangement.
Footstone Stone placed at the foot of a grave or affixed to the back of the headstone.

98

Front of memorial The side of the memorial with the primary inscription facing the
aisle/row.
Grave A space of ground that is used for an in-ground burial.
Infant or small child A child eight years old or less at death who requires an interment
space no greater than five feet in length.
Infant cemetery space That area of the cemetery restricted to infant interments.
In‑ground planting Live plants rooted in soil.
Integrated memorial lighting Low‑voltage or solar illumination that is integrated into the
memorial or firmly affixed to the headstone with no exposed wiring or loose components
and positioned so as not to impede maintenance.
Interment The permanent disposition of the remains of a deceased person by internment,
entombment or burial.
Interment space The area designed for interment of the remains of one person.
Iowa Cemetery Act Iowa Code Chapter 523I and its implementing regulations in the Iowa
Administrative Code, as such chapter and rules may be amended from time to time.
Mausoleum An enclosed structure designed for the interment of two or more people.
Memorial Any product, excluding a mausoleum or columbarium, used for identifying an
interment space of a decedent, including, without limitation:
Monument A large stone within a cemetery space which does not identify any specific
grave.
Marker A stone located at and identifying a specific grave.
Headstone A grave marker placed at the head of the specific burial.
Footstone A stone placed at the foot of a grave or affixed to the back of the
headstone.
Temporary marker A short-term, non-permanent identifier used to mark a burial site
until a permanent memorial is installed.
Companion memorial A single memorial designed to honor and identify two
individuals.
Memorial benches A functional memorial that provides a place to sit and remember,
made from materials like granite.
Niche A recess or space in a columbarium or mausoleum used for the placement of
cremated human remains.
On‑memorial Item/Decoration: Any decoration that fits on and is securely affixed to the
memorial.

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Owner The person named as grantee in a certificate of right of interment or other
instrument of conveyance.
Ownership, As the term relates to cemetery spaces in the city cemeteries, is limited in
meaning to the right of interment and includes no other elements of title ascribed to real
estate by law.
Perpetual care when used in reference to:
1. Cemetery spaces, the cutting and raking of the grass upon such interment spaces
at reasonable intervals.
2. Cemetery grounds and facilities, the lawn maintenance and care, the pruning of
the shrubs and trees, and the general preservation and repair of the grounds,
walks, roadways, drives, curbs, parking spaces, sewers, water lines, cemetery
offices and maintenance buildings, fences, gates, boundaries, signage, entrance
features, removal of litter and cemetery space, maintaining cemetery machinery,
tools and equipment, so that such grounds and facilities shall remain and be
reasonably cared for as cemetery property forever. The removal of snow and ice
from cemetery walks, roadways, and parking spaces, and the back filling of
eroded soil on graves and cemetery grounds, are included within the meaning of
perpetual care.
3. City mausoleum and columbarium, repair necessitated by ordinary wear, the
cleaning and sweeping of the building at reasonable intervals and the revision of
locks and doors to prevent the entrance of unauthorized persons. No perpetual
care for private mausoleums is provided by the city, with the exception that, at the
city's sole discretion, limited perpetual care consisting solely of the removal of
biological microbes, such as mold, algae, or lichens from exterior surfaces may
be provided.
The term "perpetual care" shall not be construed as meaning:
1. The maintenance, repair or replacement of any memorials placed or erected upon
cemetery spaces, or on any columbarium or within any mausoleum.
2. The planting of flowers or ornamental plants on cemetery spaces or the
maintenance or of any special or unusual work in the cemetery or in a mausoleum
or columbarium.
3. The reconstruction of any marble, granite, bronze or concrete work on any section
or cemetery space or any portion thereof in the cemetery, mausoleum and
columbarium or other buildings or structures, caused by the elements, an act of
God, common enemy, thieves, vandals, strikers, malicious mischief makers,
explosions, unavoidable accidents, invasions, insurrections, riots or by the order
of any military or civil authority, whether the damage shall be direct or collateral,
except as specifically approved by the city parks and recreation board.
Placement zone The space where plantings, artificial flowers, and/or decorations are
permitted.

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Potted plant A plant or group of plants grown in a container, typically for decorative
purposes.
Purchaser A person who purchases memorials, memorialization, opening and closing
services, scattering services, interment rights, or a combination thereof. A purchaser
need not be a beneficiary of the interment rights agreement.
Relative A great-grandparent, grandparent, father, mother, spouse, child, brother, sister,
nephew, niece, uncle, aunt, first cousin, second cousin, third cousin, or grandchild
connected to a person by either blood or affinity.
Remains The body of a deceased human or a body part, or limb that has been removed
from a living human being, including a body, body part, or limb in any stage of
decomposition, or cremated remains.
Right of interment The document delivered by the city as grantor to a grantee of a
designated cemetery space. Such document does not convey title in any form and shall
not be construed as more than a right to inter human remains at a particular place as
limited by city ordinances and cemetery rules and regulations, as such may from time to
time be amended.
Shephard’s hook A common garden accessory, also known as a garden hook, used to
hang decorative items, typically made of metal and can have a single or double hook
design.
Staked item Any object, marker, or decoration that has been driven into the ground with
a stake or similar sharp implement.
Undeveloped space A designated area or building within a cemetery that has been
mapped and planned for future development but is not yet fully developed.
Vase A vessel designed to hold flowers at a gravesite of materials, such as granite,
bronze, and aluminum, and can be stand-alone or built into a headstone.
Veteran, for purposes of interment in the veteran's cemetery space of a cemetery, A
person who served in any armed service of the United States as defined in Iowa Code
Section 35.1.
Veteran memorial markers A durable, weather-resistant sign designed to be inserted into
the ground at a grave or memorial site to honor a veteran's service.

115.05 RIGHTS OF INTERMENT CERTIFICATE HOLDER(S). – Add or remove the following
language:
Definition. Certificate of interment rights shall be construed to mean the right to use a
cemetery space/niche or part of a cemetery space/niche, as purchased from the City for a

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consideration, for burial purposes only and the Purchaser's rights are limited by and
subject to the Cemetery's rules and regulations as now existing or as amended in the
future.
1. Issuance of Certificate of Interment Rights. Upon full payment of the purchase price of a
cemetery space/niche, the City will issue a cemetery certificate of interment rights, under
its seal, and the certificate of interment rights will be kept in the records of the City as
evidence of rights of the cemetery space/niche. It shall be the duty of the office of the
City Clerk to record the cemetery certificate of interment rights with the Polk County
Recorder's Office, and the City Clerk will charge a fee per the fee schedule to cover the
costs of filing the certificate of interment rights. Certificate of interment rights holders can
transfer rights in part or all to another person(s). A filing fee will be applied and a new
certificate of interment rights will be issued to desired person(s). The certificate of
interment rights may be signed by either the Mayor or Mayor Pro Tem and the City Clerk
or Deputy City Clerk, and they shall make and execute certificate of interment rights for
burial cemetery spaces/niches in Oakwood Cemetery and all additions thereto and any
other cemeteries platted or belonging to the City.
2. Purchaser of Cemetery space/niche; Request for Burials. If the purchaser of a cemetery
space/niche abandons said cemetery space/niche, it shall revert to the City under the
provisions of the Code of Iowa. The City shall have the right to assume at all times that
the cemetery space/niche purchaser acquired such cemetery space/niche for the
interment of self and/or members of the purchaser's family. Unless otherwise directed in
writing and filed with the Clerk by the purchaser, devisees, or heirs, the cemetery will
permit the interment of members of the purchaser's family at the request of any
interested person upon proof of eligibility for burial, as follows:
A. The surviving spouse of the cemetery space/niche owner shall have the first right
to interment or to direct the right of interment.
B. When there is no surviving spouse, the devisees or heirs of the owners may, by
agreement in writing, determine who among them shall have the right of
interment or direction for interment, which agreement shall be filed with the Clerk.
C. In the event the owner, devisees or heirs shall not have arranged for future
interments, then the devisees or the heirs, as the case may be, of such owner,
shall have the right of interment in the order of their needs.
3. All cemetery spaces/niches are exempt from taxation and cannot be seized for debt, nor
can they be mortgaged. All burial rights for cemetery spaces/niches purchased from the
City are to be used only by Purchaser(s) or co- purchaser(s) of cemetery spaces/niches
Certificate of Interment Rights at the Clerk's Office in Pleasant Hill City Hall. In case of
the death of a cemetery space/niche Purchaser, when the cemetery space/niche is
disposed of by a will, a Certified copy of the will must be delivered to the Clerk before the
City will recognize a transfer of purchase rights. If the deceased cemetery space/niche
purchaser left no will, satisfactory proof of descent must be presented. Cemetery
space/niche purchasers, in making their wills, should include the cemetery
spaces/niches and will it to a future rights holder.

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4. Use of Cemetery space(s)/niche(s) is for Burial Purposes Only. The certificate to a
cemetery space/niche vests in the purchaser the right to use such cemetery space/niche
for burial purposes only in accordance with the cemetery rules and regulations.
5. Resale or Transfer. Cemetery space/niche owners may not resell their cemetery
space/niche or parts of cemetery spaces/niches to anyone. Cemetery space/niche
owner(s) desiring to dispose of cemetery space(s)/niche(s) or parts of cemetery
space(s)/niche(s) may receive a refund of the original purchase price of the cemetery
space(s)/niche(s), upon the surrender of the original certificate of interment rights, along
with a letter requesting the refund and identifying the returned cemetery
space(s)/niche(s). Alternatively, a transfer may be made upon the return of the original
certificate of interment rights and along with a notarized statement from the owner of the
cemetery space(s)/niche(s) (or from all the surviving heirs if the owner is deceased).
Upon satisfactory transfer, the City will then issue a new certificate of interment rights to
the new cemetery space/niche owner.

115.07 RULES FOR VISITORS. – Add or remove the following language:
1. The cemetery will be open to visitors between 5 AM and 10 PM (park hours).
Permission to enter the cemetery at any other time must be obtained from the
Superintendent or the Police Department.
2. Children under fourteen (14) years of age are admitted only when accompanied by
parents or guardian.
3. No picnicking, parties or uses other than normal intended use.
4. Dogs or other pets are not allowed in the cemetery.
5. Firearms are allowed in the cemetery only at military and law enforcement funerals.
6. Visitors are required to use the walks and drives to the extent possible and shall not
trespass on cemetery spaces, pick any flowers (either wild or cultivated), injure any
shrubs, trees or plants, or mar or deface any monument, stone or structure in the
cemetery.
115.10 MONUMENTS. – Add or remove the following language:
1. Grave markers will be set according to regulations specified by the City by resolution.
For large monuments, the City reserves the right to require the construction of a
foundation of such material, size, and design as will provide ample insurance against
possible settlement or injury to the stonework. The top of the concrete foundation will
be constructed approximately one inch below the base of the stonework so as to permit
the monument or marker to be set in a bed of cement mortar evenly covering the
concrete base.
2. The settling of monuments, stones, and markers and the transportation of all tools,
materials, etc., within the cemetery grounds, shall be subject to the supervision and
control of the Superintendent. Heavy trucking is not permitted within the cemetery when,
in the opinion of the superintendent, such work might cause damage to the driveways.

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Special permission shall be obtained on all work. All cleanup and removal of trash is to
be completed immediately.
3. Stone or monumental work is not permitted on a cemetery space/niche until the
cemetery space/niche is fully paid for, and the City reserves the right to refuse
permission to erect any monumental work not in keeping with the good appearance of
the grounds.
4. Stonework or monumental work, once placed on its foundations, shall not be removed,
except by permission of the Superintendent.
5. Footstones may be placed at the foot of a grave or permanently it may be affixed to the
back of the headstone.

115.11 PLANTINGS AND DECORATIONS. – Add or remove the following language:
1. To sustain the natural beauty of the cemetery the placement of plantings, artificial
flowers, and decorations shall be limited. Respecting the rights of neighboring lot owners
who desire the same.
2. All plantings and decorations must be properly placed and maintained according to the
conditions below. Items not conforming to these conditions may be removed and
discarded by the superintendent or person(s) assigned without notice.
3. Allowed Items and Where They May Be Placed.
A. Within the Placement Zone (front of memorial, up to twelve (12) inches in
front of the base):
i. Small upright annuals and bulbs not to exceed 18 in. in height or
spread; cut flowers in a vase; artificial floral arrangements.
ii. Ground‑level items must remain entirely within the Placement Zone.
B. At the side(s) of the memorial:
i. All side plantings shall be installed within the 4-foot cemetery space
limit.
ii. Annuals and Perennials must not exceed 18 in. mature height or
extend more than 6 in. from the base.
iii. No plantings behind the memorial.
iv. Prohibited plants are ornamental grasses, iris, daylily, trees, shrubs,
roses and vines.
v. No more than two (2) potted plants; containers/pots must remain
touching the memorial base at all times.
vi. No more than one (1) shepherd’s hook (max height 5 ft) set within 6
in. of the base with hook over the memorial; no illumination or other
attachments.
C. On memorial items:
i. Items must fit on and be securely affixed to the memorial; items
propped or leaning are not permitted.
ii. On memorial floral arrangements (fresh or artificial) in a secured
vase or saddle are permitted year-round and are not removed during

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cleanup unless extremely degraded (e.g., badly faded, discolored or
soiled; shedding petals/fronds; broken or partially detached).
D. New burials: Funeral and sympathy items (including easels and stands)
may remain up to 14 days after interment unless hazardous.
4. Prohibited items: During routine maintenance operations the superintendent or person(s)
assigned are permitted without notice to remove any prohibited items or anything of
similar nature to the following:
A. Items placed on surrounding trees and shrubs.
B. Standing easels (except those permitted during the new burial window in
115.11.3.D).
C. Staked items, iron gates and posts.
Exception: US flags, service medallions, and other U.S. Department of
Veterans Affairs recognized items Veteran memorial markers or City
recognized public safety medallions.
D. Items made from or containing glass, ceramic, and china.
E. Battery or solar‑powered devices.
Exception: Integrated Memorial Lighting as defined in 115.11.2.H.
F. Candles and open flame.
G. Wildlife houses and feeders.
H. Balloons, garden flags, banners, pinwheels, wind chimes, windmills.
I. Chairs, pet urns, enclosed boxes.
J. Plastic, steel, wooden and concrete signs (other than temporary markers).
K. Landscaping materials included but not limited to edging, fencing, fabric, gravel,
rock, stepping stones, boulders or brick.
L. No ground level items or plantings at or around columbariums.
M. No decorations may be placed on memorial benches.
5. Flags and Service Medallions.
A. Flags. One (1) U.S. flag up to 12 x 18 in. on a wooden or plastic staff no
taller than 24 inches may be placed year-round at the memorial of a veteran
or eligible service member as recognized by the U.S. Department of
Veterans Affairs. Flags must be maintained in good condition and may be
removed/disposed of by staff when deteriorated according to flag etiquette.
B. Service Medallions. One (1) official VA or City recognized public safety
medallion, affixed to the memorial or on a staked holder no taller than 24
inches and placed within 6 in. of the base.
C. Placement shall be in front/center of the memorial or the veteran’s side if a
companion memorial.
6. Cleanup periods allow the city to remove ground‑level decorations from the
Placement Zone, along with Prohibited Items (except flags as permitted in
115.11.5.A).
A. On‑memorial items that are securely affixed are not removed during
cleanup periods unless extremely degraded as defined in 115.11.3.C.2.
B. Scheduled cleanup dates are:
• March 15–31

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• July 15–31
• October 15–31
C. Non-compliant on-memorial items:
i. City staff will use a non‑compliance placard (with decoration
guideline reference and contact information) and allow a courtesy
period for self‑correction prior to removal at the next cleanup
window or sooner if hazardous. Violations may be appealed in
writing to the Cemetery Committee within 10 days of notice.
ii. The superintendent or person(s) assigned may authorize without
notice the removal of any item(s) in violation of the ordinance. The
City, or its employees, assumes no liability for damages, actual or
mental anguish, in the performance of its normal operations, or loss
by vandalism or other acts beyond its reasonable control.
iii. Removed items will be stored for 30 days at the cemetery;
unclaimed items will be discarded. Perishable items are not stored.

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