On the agenda: Palos Heights meeting — ALPR (Sep 1)

CITY OF PALOS HEIGHTS

7607 W. College Drive
Palos Heights, IL 60463
www.palosheights.org

CITY COUNCIL MEETING
AGENDA
MAYOR Robert S. Straz

CITY CLERK Shannon Harvey
WARD 1
Jeffrey Key
Dan Brennan

WARD 2
Jack Clifford
Robert Basso

Tuesday, September 1, 2026
1.
2.
3.
4.
5.

CITY TREASURER James Daemicke
ALDERMEN
WARD 3
Brent Lewandowski
Heather Begley

CITY ATTORNEY Tom Brown
WARD 4
Michael McGrogan
Patrick Scully

7:00 PM

CITY HALL

CALL TO ORDER
INVOCATION
ROLL CALL
SPECIAL PRESENTATIONS
CONSENT AGENDA
A. Approval of Minutes: City Council Meeting – August 18, 2026.
B. Approval of Payroll and Voucher List for the period ending August 28, 2026.
C. Approval of a Tag Day Application from Blue Cap to conduct their Tag Day fundraiser on October 3,
2026 at the intersections of 127th St. & Ridgeland Ave.; 127th St. & Harlem Ave.; Rt. 83 &
Ridgeland Ave.; and Rt. 83 & Harlem Ave.
D. Approval of payment No. 10 to Dahme Mechanical Industries, Inc. for the 300,000 Gallon Ground
Level Storage Tank in the amount of $223,652.11.
E. Approval of payment to Core & Main for the installation of antennas for the Advanced Metering
Infrastructure (AMI) System in the amount of $116,000.00.
F. Approval of payment for professional engineering services with RJN Group for the 2025 & 2026
Sewer and Manhole Rehab and 2026 On-Call UG Infrastructure Services rending through July 31st,
2026 in the amount of $6,131.66.
G. Approval of payment for professional engineering services with Strand Associates, Inc. for Risk &
Resiliency Audit and Emergency Response Plan updates and the 80th Ave Pumping Station
modifications rendering through July 31st, 2026 in the amount of $14,286.89.

OPENING OF SEALED BIDS

1

REPORTS OF CITY OFFICIALS
Mayor:
6. General Remarks and Updates.
7. Request approval to execute an Intergovernmental Agreement between the City and the Village of Worth
for the Construction and Maintenance of a new Worth Bike Path Connecting the Village to the Palos
Heights Metra Station.
8. Request approval to execute an amendment to the Operation and Maintenance Agreement of the Metra
Commuter Facility defining reimbursement procedures of large-scale repairs.
City Clerk:
Treasurer:
City Attorney:
COMMUNICATIONS
CITIZENS WISHING TO ADDRESS THE COUNCIL
REPORTS OF STANDING COMMITTEES
Finance: Chairperson Alderman McGrogan
Public Safety: Chairperson Alderman Basso
9. Motion to cancel remaining 2 years of current contract with Axon for Fleet 3 car cameras and approve
proposed 10-year (2027-2036) contract with Axon.
10. Motion to forego the formal bidding process to purchase a replacement Task Force vehicle.
11. Motion to approve the purchase of a Task Force vehicle to be assigned to Investigations.
Municipal Grounds and Property: Chairperson Alderman Begley
12. Motion to approve proposal with Morfin Construction for the Lake Katherine Clubhouse deck repairs
labor only in the amount of $15,460.00.
13. Motion to approve proposal with Landmark Flooring to install new carpeting in the Lake Katherine Nature
Center offices in the amount of $6,541.00.
14. Motion to approve proposal with DNA Fabrication, LLC to fabricate and install a steel staircase in the Lake
Katherine Nature Center in the amount of $9,242.00.
15. Motion to approve the installation of security cameras and key fobs in both the Nature Center and
Clubhouse by JMH Networks in the amount of $20,316.00.
16. Motion to approve the manufacture and installation of 12 “Palos Goes Pink” banners to be installed along
Harlem Avenue commencing September 21st through November 15th a cost of $1,920.00. The full
amount will be reimbursed to the City by the Palos Goes Pink event.

2

Planning and Zoning: Chairperson Alderman Scully
17. Motion to adopt an ordinance allowing Country Financial, an insurance agency, to operate in a B-District as
a special use at the commonly known address at 12331 S. Harlem Avenue, Palos Heights, IL and contained
within the following PIN: 24-30-300-005-0000. Ordinance reviewed by City Attorney.
Recreation: Chairperson Alderman Key
Roads and Construction: Chairperson Alderman Clifford
License, Permits & Franchises: Chairperson Alderman Lewandowski
Water and Sewer: Chairperson Alderman Brennan
18. Motion to approve proposal with M.E. Simpson Co., Inc. to conduct the 2026 Valve Assessment Program
in the amount of $24,121.00.
19. Motion to approve payment to Crest & Son Cement Contractors, Inc. for driveway and curb repairs from
a watermain break at 13001 Shawnee Road in the amount of $5,975.00.
20. Motion to approve work authorization with Lockwood, Andrews, & Newnam, Inc. for additional design
services including coordination, design modifications, and permitting services related to Buckeye Pipeline
for the final design of the improvement of the Southwest Hwy Lift Station for an additional $15,000.00.
21. Motion to approve proposal with Lockwood, Andrews, and Newnam, Inc. to provide professional
engineering services of the inspection and assessment of the two-million-gallon portable water ground
storage tank not to exceed the amount of $25,000.00.
22. Motion to enter into an agreement to purchase property located at 7752 West 123rd Place, Palos Heights.
REPORTS OF SPECIAL COMMITTEES
Business/Economic Development: Chairperson Alderman Key
Cable TV: Chairperson Alderman Scully
OLD BUSINESS
CITIZENS WISHING TO ASK QUESTIONS REGARDING THIS EVENING’S BUSINESS
NEW BUSINESS
EXECUTIVE SESSION
RETURN TO REGULAR SESSION
ADJOURNMENT

Procedure for addressing the Council: be recognized by the Mayor, rise, and approach the podium. Discussion is limited to ten minutes, unless an extension is
granted by a majority vote of the Council. All meetings are recorded and available for viewing.
Americans with Disabilities Act Notice: Disabled persons requiring certain accommodations allowing them to follow and/or participate in a City Council
meeting should contact City Hall as early as possible so reasonable accommodations can be arranged.

3

ITEM 5.A.

August 18, 2026
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
CITY OF PALOS HEIGHTS, COOK COUNTY, ILLINOIS
I.

CALL TO ORDER
The Mayor called to order the regular meeting of the City of Palos Heights City Council
at 7:00 p.m. in the City Administrative Center, 7607 W. College Drive, Palos Heights, IL.

II.

INVOCATION & PLEDGE OF ALLEGIANCE
The Mayor led the invocation and Pledge of Allegiance.

III.

ROLL CALL
Roll call indicated the following were present:
Mayor Robert Straz

Ward 1 Jeffrey Key & Dan Brennan

City Clerk Shannon Harvey

Ward 2 Robert Basso & Jack Clifford

City Treasurer Jim Daemicke

Ward 3 Heather Begley

City Attorney Tom Brown

Ward 4 Pat Scully & Mike McGrogan

Absent: Alderman Brent Lewandowski
IV.

SPECIAL PRESENTATIONS: None
A. Swearing-in of Officer Hector Ramirez and Officer Arden “AJ” Dix. Clerk Harvey
swore in Palos Heights Police Officers, Officer Ramirez and Officer Diz.

B. Classic Car Event: Bob Starczyk thanked the Public Works Department, the Police
Department and the Fire Department. Mayor Straz thanked Bob for his hard work and time he
has done in the last 23 years on the Car Show.
• Split the Pot 50/50 Winner
• Recognition of 10+ years of sponsorship:
• Running for Kicks and Mel Diab.
• United Insurance, Blue Cross/Blue Shield Healthcare
• Golden Shoes
• Pop’s Beef
V.

CONSENT AGENDA
A. Approval of Minutes:
1. City Council Meeting – August 4, 2026.
B. Approval of Payroll and Voucher List for the period ending August 14, 2026.

C. Approval of payment to Wold Architects and Engineers for architectural and
engineering services to remodel the two bathrooms only, located in the front of City Hall in the
amount of $5,007.80.
D. Approval of payment No. 1 to Airy’s Inc. for work on the Kiowa Lane watermain
replacement in the amount of $416,604.60.
E. Approval of payment to JDC for the purchase of a hydrant repair tool kit in the amount
of $10,004.50.
F. Approval of payment to Core & Main for the Advanced Metering Infrastructure (AMI)
System software in the amount of $15,750.00.
G. Approval of payment for professional engineering services with Lockwood, Andrews,
and Newnam, Inc. for the 300,000 Ground Storage Tank rendering through July 17th, 2026 in the
amount of $10,094.24.
H. Approval of payment for professional engineering services with Strand Associates, Inc.
for providing design engineering services for the 131st Watermain CIPP Lining and the emergency
response plan in the amount of $6,075.69.
I. Approval of a request from Knights of Columbus to permit solicitation for their annual
Tootsie Roll Drive at 127th & Harlem, 127th & Ridgeland and Harlem & Rt. 83 in Palos Heights
in accordance with the City’s Code on September 18th and 19th, 2026.
Alderman Clifford moved to approve the Consent Agenda was seconded by
Alderman Brennan.
On roll call, the motion to approve the Consent Agenda was:
Ayes: (7) Brennan, Basso, Key, Scully, Clifford, McGrogan, Begley
Nays: (0) None
With seven (7) affirmative votes the motion carried.
VI.

OPENING OF SEALED BIDS: None

VII.

REPORTS OF CITY OFFICIALS
o Mayor:
after

General Remarks and Updates: Mayor Straz noted that City continues to clean up
recent storms and will continue with the tree branch pick up.
•

Request a motion to adopt an Ordinance increasing the number of
available Retailer’s Class H Licenses by one for Moshin Khan, d/b/a
PowerMart, at 6400 West 127th Street.
Mr. Khan explained that his family is retiring and hired new operators to
run the PowerMart. The new operating team explained that they will
continue to work with the City to assist in anything needed and will be
opening additional food options in the PowerMart. Alderman Clifford
confirmed the hours of alcohol sale, identification systems and plans to

keep the property clean.
Alderman Key moved to approve the Motion, seconded by Alderman
Begley.
On roll call, the motion to approve the Motion was:
Ayes: (7) Brennan, Basso, Key, Scully, Clifford, McGrogan, Begley
Nays: (0) None
With seven (7) affirmative votes the Motion carried.
o

City Clerk: Clerk Harvey announced the deadlines for the upcoming 2027
Consolidated Election on April 6, 2027. Cleark Harvey provided the deadlines
relating to petitions.

o

Treasurer:


Treasurer’s Report for the period ending June 30, 2026.

o Motion to approve the Treasurer’s Report for the period ending June 30, 2026.


General Fund:

i. Began June with $5,927,656
ii. Revenue: $1,137,768
iii. Expenses: $1,250,999
iv. Other source use: $36,385
v. Ending Cash Balance: $5,850,811


Total of All Funds:
i. Began June with $28,072,278
ii. Revenue: $2,222,645
iii. Expenses: $2,448,882
iv. Other Source Use: $427,167
v. Ending Cash Balance: $28,273,209



Motion to approve Treasurer’s Report for the period ending June 30, 2026.
Alderman Brennan moved to approve the Motion, seconded by Alderman
Clifford.
On roll call, the motion to approve the Motion was:
Ayes: (7) Brennan, Basso, Key, Scully, Clifford, McGrogan, Begley
Nays: (0) None
With seven (7) affirmative votes the Motion carried.

o

City Attorney: No Report.

VIII. COMMUNICATIONS: Alderman Clifford announced the September 11, 2026
Memorial Service at 7:30 AM. Alderman Clifford announced the program details.
IX.

CITIZENS ADDRESSING THE CITY COUNCIL None

X.

REPORTS OF STANDING COMMITTEES
A. Finance - Chairperson Alderman McGrogan: Alderman McGrogan informed the
City Council that the Committee is working with the City on the Public Works
contract. He also noted that they are looking for suggestions relating to the Metra
Parking Lot based on the decrease of revenue because of Covid and the lack of
commuters. Finally, the Committee is discussing how to recover revenue from
wherethe City no longer receives as result of lack of cable users.
B.

Public Safety – Chairperson Alderman Basso: Alderman Basso noted that
residents can place yard waste in their garbage bins, as the City’s waste collectors
will collect the yard waste.

C.

Municipal Grounds and Property - Chairperson Alderman Begley: No Report

D.

Planning and Zoning - Chairperson Alderman Scully:

E.

Recreation - Chairperson Alderman Key: Alderman Key announced that on
Thursday, September 10 from 6:30 – 8:00 pm the Throwbacks will perform. The
City will let residents know when the Chicago Experience and Fireworks are
rescheduled.

F.

Roads and Construction - Chairperson Alderman Clifford:


Moton to approve authorization to Issue a Request for Proposals (RFP) for
Phase I Engineering Services for the 127th Street Public Sidewalk and
Signal Improvements (TIP ID 06-26-0022).
Alderman Clifford moved to approve the Motion, seconded by Alderman
Begley.
On roll call, the motion to approve the Motion was:
Ayes: (7) Brennan, Basso, Key, Scully, Clifford, McGrogan, Begley
Nays: (0) None
With seven (7) affirmative votes the Motion carried.

G.

License, Permits & Franchises - Alderman Lewandowski: No Report.

H.

Water and Sewer - Chairperson Alderman Brennan:



Motion to approve Amendment No. 1 for additional engineering services
with RJN Group, Inc. for the 2025 Sewer and Manhole Rehabilitation
Program in the amount not to exceed $12,600.00.
Alderman Brennan moved to approve the Motion, seconded by
Alderman Key.
On roll call, the motion to approve the Motion was:
Ayes: (7) Brennan, Basso, Key, Scully, Clifford, McGrogan, Begley
Nays: (0) None
With seven (7) affirmative votes the Motion carried.



Motion to approve Change Order No. 2 to Dahme Mechanical Industries,
Inc. for a contract extension of 60 days for the 300,000 Gallon Ground
Level Storage Tank.
Alderman Brennan moved to approve the Motion, seconded by
Alderman Key.
On roll call, the motion to approve the Motion was:
Ayes: (7) Brennan, Basso, Key, Scully, Clifford, McGrogan, Begley
Nays: (0) None
With seven (7) affirmative votes the Motion carried.



Motion to approve payment to National Power Rodding Corp. for the grout
and sealant of a manhole on Manitoba in the amount of $5,896.00.
Alderman Brennan moved to approve the Motion, seconded by
Alderman Key.
On roll call, the motion to approve the Motion was:
Ayes: (7) Brennan, Basso, Key, Scully, Clifford, McGrogan, Begley
Nays: (0) None
With seven (7) affirmative votes the Motion carried.

XI.

REPORTS OF SPECIAL COMMITTEES
A.

Business/Economic Development - Chairperson Alderman Key: No Report

B.

Ad Hoc Cable TV - Chairperson Alderman Scully: Alderman Scully noted that there
is programming relating to substance abuse and the resources available in Palos
Heights.

XII.

OLD BUSINESS: Alderman Begley wished Alderman Clifford a Happy Birthday.

XIII. NEW BUSINESS : Alderman Basso announced he will not be seeking reelection. He
recalled the years he served and his experience. He wanted to make residents aware, so they
have the opportunity in the coming months to serve. He thanks his fellow residents and council
members for their support during his many years of service. The City Council thanked
Alderman Basso for his continued service.
XIV. CITIZENS ASKING QUESTIONS REGARDING THE EVENING’S BUSINESS
None.
XV.

ADJOURNMENT
At 7:34 p.m. Mayor Straz requested a motion to adjourn, moved by Alderman Key. All in
favor.

Respectfully Submitted,
PALOS HEIGHTS CITY CLERK

Shannon M. Harvey

Date

ITEM 5.B.

ITEM 5.C.

ITEM 5.D.

223,652.11

8/20/2026

ITEM 5.E.

Invoice #
Invoice Date
Account #
Sales Rep
Phone #
Branch #229
Total Amount Due

INVOICE
1830 Craig Park Court
St. Louis, MO 63146

Remit To:
CORE & MAIN LP
PO BOX 28330
ST LOUIS, MO

Z015947
8/13/26
077000
CHAD CAPPS
630-665-1800
St. Charles, IL
$116,000.00

63146

Shipped To:

CITY OF PALOS HEIGHTS
7607 W COLLEGE DR
PALOS HEIGHTS IL 60463-2066

7607 WEST COLLEGE DRIVE
PALOS HEIGHTS, IL

000/0000
00000

CUSTOMER JOB-

MTR2026

METERS 2026

METERS 2026

Thank you for the opportunity to serve you! We appreciate your prompt payment.

Date Ordered Date Shipped Customer PO # Job Name
5/08/26
8/12/26
METERS
METERS 2026

Product Code

Job #
MTR2026

Bill of Lading Shipped Via
CORE & MAIN LP

Quantity
Shipped

Description

Ordered

42M420BWSPM900

M420B W/SPM-900

2

2

/45018673497

ANTENNAS
4250.09-875-T6

2

2

N/C

EA

/45018724379

ANTENNA INSTALLATION
WESTGATE WATER TOWER
ALL PARTS WITH EXCEPTION OF
ANTENNA AND M420B

1

1

N/C

EA

/45018724442

ANTENNA INSTALLATION
CITY HALL OPTION 2
ALL PARTS WITH EXCEPTION OF
ANTENNA AND M420B

1

1

N/C

EA

Freight

Delivery

Terms: NET 30
Ordered By: CHAD CAPPS

Handling

Restock

Misc

B/O

Price

Invoice#
Z015947

UM

Extended Price

58000.00000 EA

116,000.00

Subtotal:
Other:
Tax:

116,000.00
.00
.00

Invoice Total:

$116,000.00

This transaction is governed by and subject to Core & Main's standard terms and conditions, which are incorporated by reference and accepted.
To review these terms and conditions, please visit: https://coreandmain.com/terms-of-sale/

00000

Page:

1

ITEM 5.F.

Attention: Joe Smith
Palos Heights
7607 W College Drive
Palos Heights, IL 60463
UNITED STATES

Invoice :
Bill Count :
Invoice Date :
Project :
Project Name :

39720305
5
8/7/2026
11397203
Palos Heights - 2026 On-Call UG
Infrastructure Services

For Professional Services Rendered Through 7/31/2026
Email to [email protected], cc [email protected] & [email protected]
Tasks completed:
- Watermain As-Builts

Billings
Fee

% Complete

To Date

Previous

Current

1001 - Engineering Consulting Services

13,800.00

97.90

13,510.00

13,510.00

0.00

2001 - Professional GIS Services

8,000.00

63.38

5,070.00

4,060.00

1,010.00

3001 - Project Management and
Meetings

3,000.00

86.92

2,607.50

2,537.50

70.00

4001 - Mileage, Expenses, Shipping, Etc.

200.00

0.00

Subtotal :

25,000.00

0.00

0.00

0.00

21,187.50

20,107.50

1,080.00

Current Billings

1,080.00

Amount Due This Bill

1,080.00

Project To Date Summary
Contract Amount

Billed To Date

Amount Previously
Billed

Amount Due This
Invoice

25,000.00

21,187.50

20,107.50

1,080.00

RJN Group, Inc. 2655 Warrenville Rd, Suite 225 | Downers Grove, IL 60515 | UNITED STATES

Project: 11397203 - Palos Heights - 2026 On-Call UG Infrastructure Services

Invoice: 39720305

2001 - Professional GIS Services
Rate Labor
Class

Hours

Rate

Amount

GIS Specialist

5.50

140.000

770.00

Sr. Project Manager

1.00

240.000

240.00

Total Rate Labor

1,010.00

Total Bill Task: 2001 - Professional GIS Services

1,010.00

3001 - Project Management and Meetings
Rate Labor
Class
Sr. Data Analyst
Total Rate Labor

Hours

Rate

Amount

0.50

140.000

70.00
70.00

Page: 1

Attention: Joe Smith
Palos Heights
7607 W College Drive
Palos Heights, IL 60463
UNITED STATES

Invoice :
Bill Count :
Invoice Date :
Project :
Project Name :

39730215
15
8/7/2026
11397302
Palos Heights - 2025 Sanitary
Sewer Rehabilitation

For Professional Services Rendered Through 7/31/2026
Email to [email protected], cc [email protected] & [email protected]
A - Sewer and Manhole Rehabilitation
Design Services
Billings
Fee

% Complete

To Date

Previous

Current

1001 - Rehabilitation
Recommendations Review

2,800.00

160.71

4,500.00

4,500.00

0.00

1002 - Field Checks & QA/QC,
Constructability Review

6,630.00

215.74

14,303.60

14,303.60

0.00

1003 - Design Plan Set

10,830.00

117.68

12,745.00

12,745.00

0.00

1004 - Specifications & Contract
Documents

9,340.00

142.77

13,335.00

13,335.00

0.00

1005 - Rehabilitation Schedules &
Appendices

6,900.00

69.35

4,785.00

4,785.00

0.00

1006 - Cost Estimates & Bid Tab

3,420.00

97.37

3,330.00

3,330.00

0.00

1007 - Permit Application Preparation

2,150.00

134.19

2,885.00

2,885.00

0.00

1008 - Bidding Assistance, Questions &
Addendums

4,130.00

97.10

4,010.10

4,010.10

0.00

46,200.00

59,893.70

59,893.70

0.00

Subtotal for Sewer and Manhole Rehabilitation
Design Services :

59,893.70

59,893.70

0.00

Subtotal :

B - Sewer and Manhole Rehabilitation
Construction Services
Billings
Fee

% Complete

To Date

Previous

Current

2001 - Coordinate Pre-Construction
Meeting & Submittal Review

12,680.00

89.61

11,362.03

10,462.03

900.00

2002 - Part-Time Construction
Observation & Progress Monitoring

18,150.00

93.23

16,921.66

16,866.66

55.00

2003 - Punchlist, Final Walk-Through,
TV Review

4,040.00

7.12

287.50

287.50

0.00

2004 - Pay Request Review &
Recommendations for Payment

5,050.00

69.16

3,492.50

3,492.50

0.00

RJN Group, Inc. 2655 Warrenville Rd, Suite 225 | Downers Grove, IL 60515 | UNITED STATES

Project: 11397302 - Palos Heights - 2025 Sanitary Sewer Rehabilitation

Invoice: 39730215

2005 - Closeout Documents (GIS asbuilts, warranty, etc.)

6,690.00

6.05

405.00

405.00

0.00

2006 - Mileage, Shipping, Expenses,
Etc.

1,540.00

18.74

288.55

288.55

0.00

3001 - Project/Contract Management
& Meetings

7,500.00

122.67

9,199.90

9,199.90

0.00

Subtotal :

55,650.00

41,957.14

41,002.14

955.00

Subtotal for Sewer and Manhole Rehabilitation
Construction Services :

41,957.14

41,002.14

955.00

Current Billings

955.00

Less Fee Exceeded

0.84

Amount Due This Bill

954.16

Project To Date Summary
Contract Amount

Billed To Date

Amount Previously
Billed

Amount Due This
Invoice

101,850.00

101,850.00

100,895.84

954.16

RJN Group, Inc. 2655 Warrenville Rd, Suite 225 | Downers Grove, IL 60515 | UNITED STATES

Project: 11397302 - Palos Heights - 2025 Sanitary Sewer Rehabilitation
2001 - Coordinate Pre-Construction Meeting & Submittal
Review
Rate Labor
Class
Construction Observer

Invoice: 39730215

Hours

Rate

Amount

6.00

150.000

900.00

Total Rate Labor
2002 - Part-Time Construction Observation & Progress
Monitoring
Rate Labor
Class
Administrative Support
Total Rate Labor

900.00

Hours

Rate

Amount

0.50

110.000

55.00
55.00

Page: 1

Attention: Joe Smith
Palos Heights
7607 W College Drive
Palos Heights, IL 60463
UNITED STATES

Invoice :
Bill Count :
Invoice Date :
Project :
Project Name :

39730305
5
8/7/2026
11397303
Palos Heights - 2026 Sewer and
Manhole Rehab

For Professional Services Rendered Through 7/31/2026
Email to [email protected], cc [email protected] & [email protected]
A - Sewer and Manhole Rehabilitation
Design Services
Billings
Fee

% Complete

To Date

Previous

Current

1001 - Rehabilitation
Recommendations Review

3,670.00

99.59

3,655.00

3,655.00

0.00

1002 - Field Checks & QA/QC,
Constructability Review

8,190.00

73.29

6,002.50

2,815.00

3,187.50

1003 - Design Plan Set

9,130.00

75.88

6,927.50

6,927.50

0.00

1004 - Specifications & Contract
Documents

6,530.00

17.42

1,137.50

1,137.50

0.00

1005 - Rehabilitation Schedules &
Appendices

4,500.00

101.11

4,550.00

4,550.00

0.00

1006 - Cost Estimates & Bid Tab

2,300.00

7.61

175.00

175.00

0.00

1007 - Permit Application Preparation

1,100.00

0.00

0.00

0.00

0.00

1008 - Bidding Assistance, Questions &
Addendums

2,100.00

0.00

0.00

0.00

0.00

37,520.00

22,447.50

19,260.00

3,187.50

Subtotal for Sewer and Manhole Rehabilitation
Design Services :

22,447.50

19,260.00

3,187.50

Subtotal :

B - Sewer and Manhole Rehabilitation
Construction Services
Billings
Fee

% Complete

To Date

Previous

Current

2001 - Coordinate Pre-Construction
Meeting & Submittal Review

7,200.00

0.00

0.00

0.00

0.00

2002 - Part-Time Construction
Observation & Progress Monitoring

17,200.00

0.00

0.00

0.00

0.00

2003 - Punchlist, Final Walk-Through,
TV Review

4,000.00

0.00

0.00

0.00

0.00

2004 - Pay Request Review &
Recommendations for Payment

4,500.00

0.00

0.00

0.00

0.00

RJN Group, Inc. 2655 Warrenville Rd, Suite 225 | Downers Grove, IL 60515 | UNITED STATES

Project: 11397303 - Palos Heights - 2026 Sewer and Manhole Rehab
2005 - Closeout Documents (GIS asbuilts, warranty, etc.)

4,100.00

Subtotal :

Invoice: 39730305
0.00

0.00

0.00

0.00

37,000.00

0.00

0.00

0.00

Subtotal for Sewer and Manhole Rehabilitation
Construction Services :

0.00

0.00

0.00

C - Project Management Services
Billings
Fee

% Complete

To Date

Previous

Current

3001 - Project/Contract Management
& Meetings

7,600.00

29.80

2,265.00

1,355.00

910.00

Subtotal :

7,600.00

2,265.00

1,355.00

910.00

Subtotal for Project Management Services :

2,265.00

1,355.00

910.00

Current Billings

4,097.50

Amount Due This Bill

4,097.50

Project To Date Summary
Contract Amount

Billed To Date

Amount Previously
Billed

Amount Due This
Invoice

82,120.00

24,712.50

20,615.00

4,097.50

RJN Group, Inc. 2655 Warrenville Rd, Suite 225 | Downers Grove, IL 60515 | UNITED STATES

Project: 11397303 - Palos Heights - 2026 Sewer and Manhole Rehab

Invoice: 39730305

1002 - Field Checks & QA/QC, Constructability Review
Rate Labor
Class

Hours

Rate

Amount

Sr. Project Engineer

4.50

175.000

787.50

Sr. Project Manager

10.00

240.000

2,400.00

Total Rate Labor

3,187.50

Total Bill Task: 1002 - Field Checks & QA/QC, Constructability Review

3,187.50

3001 - Project/Contract Management & Meetings
Rate Labor
Class

Hours

Rate

Amount

Sr. Data Analyst

0.50

140.000

70.00

Sr. Project Manager

3.50

240.000

840.00

Total Rate Labor
Total Bill Task: 3001 - Project/Contract Management & Meetings

910.00
910.00

Page: 1

ITEM 5.G.

Strand Associates, Inc.
1170 South Houbolt Road
Joliet, IL 60431
(815) 744-4200

Invoice

August 12, 2026
Project No:
Invoice No:

Adam Jasinski
City of Palos Heights
7607 West College Drive
Palos Heights, IL 60463
Project:

4654.015

4654.015
0242355

80th Avenue Pumping Station Modification

Professional Services Billed: July 1, 2026 through July 31, 2026
Professional Personnel
Hours
Rate
ENGINEER
1.00
329.96
.50
277.60
7.75
225.61
3.00
159.95
5.00
150.86
46.50
135.83
ADMINISTRATIVE
.75
135.07
64.50
Total Labor

Amount
329.96
138.80
1,748.48
479.85
754.30
6,316.10
101.31
9,868.80

Total Expenses

732.25
Total this Invoice

Contract Amount

48,000.00

Total Billings to Date

10,601.05

9,868.80

$10,601.05

TERMS: Payment is due within 30 days of the date on this invoice, unless otherwise specified in the agreement.
Please Remit Payment To: Strand Associates, Inc. 910 West Wingra Drive Madison, WI 53715 [email protected]

Page 1 of 1

Strand Associates, Inc.
1170 South Houbolt Road
Joliet, IL 60431
(815) 744-4200

Invoice

August 13, 2026
Project No:
Invoice No:

Adam Jasinski
City of Palos Heights
7607 West College Drive
Palos Heights, IL 60463
Project:

4654.014

RRA and ERP Updates

Professional Services Billed: July 1, 2026 through July 31, 2026
Professional Personnel
Hours
Rate
ENGINEER
9.00
159.95
14.50
135.83
23.50
Total Labor

Amount
1,439.55
1,969.54
3,409.09

Total Expenses

3,409.09
276.75

Total this Invoice
Outstanding Invoices
Number
0241545
Total

4654.014
0242512

Date
7/14/2026

Contract Amount

21,500.00

Total Billings to Date

12,030.67

$3,685.84

Balance
5,212.76
5,212.76

TERMS: Payment is due within 30 days of the date on this invoice, unless otherwise specified in the agreement.
Please Remit Payment To: Strand Associates, Inc. 910 West Wingra Drive Madison, WI 53715 [email protected]

Page 1 of 1

ITEM 7.

AN INTERGOVERNMENTAL AGREEMENT
CONCERNING MULTI-USE PATH CONSTRUCTION AND MAINTENANCE
THIS INTERGOVERNMENTAL AGREEMENT (“Agreement”) is made and
entered into this ___ day of August, 2026 (“Effective Date”) by and between the VILLAGE OF
WORTH, an Illinois municipal corporation (“Worth”), and the CITY OF PALOS HEIGHTS,
an Illinois municipal corporation (“Palos”) (collectively, Worth and Palos are the “Parties,” and,
sometimes individually, a “Party”).
W I T N E S S E T H:
WHEREAS, Worth and Palos are each municipal corporations duly organized and
existing pursuant to the Illinois Municipal Code (65 ILCS 5/1-1, et seq.); and
WHEREAS, Article VII, Section 10, of the 1970 Constitution of the State of Illinois
encourages and provides for units of local government to contract and otherwise associate to
exercise, combine or transfer any power of function; and
WHEREAS, Worth and Palos are public agencies within the meaning of the Illinois
Intergovernmental Cooperation Act as provided for in Illinois Compiled Statutes, 5 ILCS
220/1, et seq.; and
WHEREAS, the purpose of the Intergovernmental Cooperation Act and Article 7,
Section 10 of the Constitution of the State of Illinois includes fostering cooperation among
units of local government in planning and providing services to their constituents; and
WHEREAS, Worth has secured funding to construct a paved bicycle and pedestrian
path generally connecting the Palos Heights Metra Station on the west and the parking lot
serving Altman Park and Water’s Edge Golf Club on the east (“Path Project”), which will
enhance local and regional bicycle and pedestrian connectivity; and
WHEREAS, a portion of the Path Project is located within Palos’ jurisdiction and on
land that Palos occupies pursuant to a lease agreement with the Metropolitan Water
Reclamation District; specifically, the Path Project includes a multi-use path measuring +/-8
feet in width and +/-347 feet in length that connects to the Palos Heights Metra Station, all as
generally depicted and described in Exhibit A (“Palos Trail”); and
WHEREAS, the Parties intend that the Path Project including, without limitation, the
Palos Trail, be part of a trail network that qualifies as a “trail” for tort immunity purposes under
Illinois law; and
WHEREAS, the Parties wish to enter into this Agreement to establish each Party’s
rights and responsibilities concerning the Palos Trail;

1

NOW, THEREFORE, in consideration of the foregoing recitals, pursuant to their
powers of intergovernmental cooperation and in consideration of the mutual promises and
covenants hereinafter set forth, and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, it is agreed by and between the parties hereto as
follows:
Section 1.
RECITALS AND EXHIBITS. The foregoing recitals and all exhibits
attached to this Agreement are hereby incorporated into and made a part of this
Intergovernmental Agreement as though they were fully set forth in this Section 1. Any conflict
or inconsistency between the terms of this Agreement and any exhibit attached hereto shall be
controlled by this Agreement.
Section 2.
PALOS TRAIL MAINTENANCE AND CONSTRUCTION. Worth
shall be responsible, at no cost to Palos, for constructing, maintaining, repairing, and operating
the Palos Trail in accordance with all applicable federal, state, and local laws. Worth shall be
responsible for directing all maintenance activity concerning the Palos Trail, and Worth shall
cause the Palos Trail to be maintained in good working order and repair in accordance with
Worth’s property maintenance standards and schedule. Prior to undertaking maintenance
activities that would result in the Palos Trail being closed for 10 days or more, Worth will notify
Palos of the proposed maintenance work, including, the anticipated work schedule.
Section 3.
LICENSE GRANTED; NO INTERFERENCE. Palos grants Worth a
nonexclusive revocable license over (a) the property upon which the Palos Trail will be built and
(b)any adjacent property that’s reasonably necessary for Worth to discharge its duties under this
Agreement, all to allow Worth and its contractors, agents, and invitees to undertake the
obligations and exercise the rights granted to Worth pursuant to this Agreement. Palos agrees it
will not materially interfere with, impair, or reduce Worth’s rights under this Agreement,
including, without limitation, Worth’s right to maintain, operate, and make the Palos Trail open
and accessible for public use. Palos reserves the right to utilize property under its control in a
manner that does not materially interfere with Worth’s rights under this Agreement including,
without limitation, granting other non-exclusive licenses or easements.
Section 4.
INDEMNIFICATION. To the fullest extent permitted by law, each Party
shall defend, indemnify, and hold the other Party and its elected and appointed officials, officers,
administrators, employees, volunteers, and agents, harmless against any and all liability, loss,
expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the
Party’s negligence or willful and wanton conduct.
Section 5.
INSURANCE. Worth shall maintain insurance coverages in amounts no
less than what it maintains for itself in its normal course of business, including commercial
general liability and workers’ compensation/employer’s liability, for claims arising from Worth’s
actions under this Agreement. Palos will be named as an additional insured on any of the
foregoing policies that are applicable to the Palos Trail, and Worth shall provide evidence of
coverage upon request.
2

Section 6.
AMENDMENT. No amendment or modification to this Agreement shall
be effective unless and until the amendment or modification is in writing, properly approved in
accordance with applicable procedures, and executed by the Parties.
Section 7.
ASSIGNMENT. This Agreement may not be assigned by any Party
without the prior written consent of all Parties.
Section 8.
BINDING EFFECT. The terms of this Agreement will bind and inure to
the benefit of the Parties to this Agreement and their agents, successors, and assigns.
Section 9.
NOTICE. All notices required or permitted to be given under this
Agreement shall be in writing and shall be delivered (1) personally or (2) by U.S. mail. Unless
otherwise expressly provided in this Agreement, notices shall be deemed received upon the
earlier of (a) actual receipt or (b) three business days after the notice is deposited in a U.S.
mailbox. By notice complying with the requirements of this Section, each Party shall have the
right to change the address or the addressee, or both, for all future notices and communications to
the other party, but no notice of a change of addressee or address shall be effective until actually
received.
Notices and communications to Palos shall be addressed to, and delivered at, the
following address:
City of Palos Heights
7607 W College Drive
Palos Heights, IL 60463
Attn: _______________
Notices and communications to Worth shall be addressed to, and delivered at, the
following address:
Village of Worth
7112 W. 111th Street
Worth, IL 60482
Attn: Village President

Village of Worth
7112 W. 111th Street
Worth, IL 60482
Attn: Village Clerk

Ancel Glink, P.C.
140 S. Dearborn St
6th Floor
Chicago, IL 60603
Attn: Gregory W. Jones

Section 10. THIRD PARTY BENEFICIARY. No claim as a third-party beneficiary
under this Agreement by any person, firm, or corporation shall be made or be valid against either
Party.
Section 11. GOVERNING LAWS. This Agreement will be governed by, construed,
and enforced in accordance with the internal laws, but not the conflicts of laws rules, of the State
of Illinois. Venue for any dispute related to this Agreement shall be the Circuit Court of Cook
County, Cook County, Illinois.
3

Section 12. TERM. This Agreement’s term (“Term”) shall begin on the Effective
Date and end on the Effective Date’s 20 year anniversary (“Initial Deadline”). If neither Party
provides termination notice before the Initial Deadline, the Term shall automatically renew for
an additional 10-year term. On or after the Initial Deadline, either Party may terminate this
Agreement by providing the other Party with written notice at least 6 months before the
termination date.
Section 13. RIGHTS CUMULATIVE. Unless expressly provided to the contrary in
this Agreement, each and every one of the rights, remedies and benefits provided by this
Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies and
benefits allowed by law.
Section 14. MUTUAL COOPERATION. Each Party shall execute and deliver
further reasonable documents and do all acts and things as may be reasonably required to carry
out this Agreement’s terms.
Section 15. NON-WAIVER. Neither Party shall be under any obligation to exercise
any of the rights granted to it in this Agreement except as it shall determine to be in its best
interest from time to time. The failure of a Party to exercise at any time any such rights shall not
be deemed or construed as a waiver thereof, nor shall such failure void or affect the Party’s right
to enforce such rights of any other rights.
Section 16. SEVERABILITY. If any provision of this Agreement is construed or
held to be void, invalid, illegal, or unenforceable in any respect, the remaining part of that
provision and the remaining provisions of this Agreement shall not be affected, impaired, or
invalidated thereby, but shall remain in full force and effect. The unenforceability of any
provision of this Agreement shall not affect the enforceability of that provision in any other
situation.
Section 17. INTERPRETATION. This Agreement shall be construed without regard
to the identity of the Party who drafted the various provisions of this Agreement. Each and every
provision of this Agreement shall be construed as though all Parties to this Agreement
participated equally in the drafting of this Agreement, and any rule or construction that a
document is to be construed against the drafting Party shall not be applicable to this Agreement.
Section 18. AUTHORITY TO EXECUTE. Worth hereby represents to Palos that
the persons executing this Agreement on its behalf have been properly authorized to do so by its
Corporate Authorities. Palos hereby represents to Worth that the persons executing this
Agreement on its behalf have been properly authorized to do so by its Corporate Authorities
Section 19. ENTIRE AGREEMENT.
This Agreement constitutes the entire
agreement between the Parties and supersedes all prior agreements and negotiations between the
parties, whether written or oral relating to the subject matter of this Agreement.
[Intentionally left blank; signature page follows]
4

IN WITNESS WEREOF, the Parties hereto have set their hands and seals this ___ day of
August, 2026.
CITY OF PALOS HEIGHTS

By:
Name:
Title:
ATTEST:

Name:
Title:

VILLAGE OF WORTH

By:

ATTEST:

Bonnie M. Price, Village Clerk
Village of Worth, Illinois

5

Mary M. Werner, Village President
Village of Worth, Illinois

Exhibit A
Depiction and Description of Palos Trail

Exhibit A
Depiction and Description of Palos Trail

6

7

ITEM 8.

FIRST AMENDMENT TO AGREEMENT FOR THE OPERATION AND
MAINTENANCE OF A COMMUTER STATION FACILITY IN THE
CITY OF PALOS HEIGHTS
THIS FIRST AMENDMENT, Metra Agreement No. SW9461-1, dated this ___ day of
__________, 20___, shall amend and modify the Agreement for Operation and Maintenance of
Commuter Station Facility entered into November 9, 2004, (“Agreement”) between the
Commuter Rail Division of the Northern Illinois Transit Authority, a division of an Illinois
municipal corporation (“Metra”) and the City of Palos Heights, an Illinois municipal corporation
(“Municipality”) for the Municipality’s operation and maintenance of a Station Facility, as such
is defined in the Agreement. Metra and Municipality are hereinafter sometimes singularly referred
to as a “Party” and jointly referred to as the “Parties”.
RECITALS
A.
Metra and the Municipality entered into the Agreement whereby Metra granted the
Municipality permission to manage, operate, and maintain the Station Facility.
B.
The Agreement allocates certain maintenance obligations between Metra and the
Municipality, and the Parties acknowledge that, with respect to certain maintenance
responsibilities assigned to Metra, Metra may, from time to time, request that the Municipality
perform such obligations on Metra’s behalf, subject to reimbursement by Metra.
C.
The Parties desire to amend the Agreement to expressly authorize the Municipality
to perform certain maintenance obligations otherwise assigned to Metra, and to establish the terms
and conditions governing such performance and reimbursement.
NOW, THEREFORE, for and in consideration of the foregoing recitals, which by this
reference are hereby incorporated into this First Amendment, the mutual agreements set forth
herein and other good and valuable consideration, the receipt, and sufficiency of which are hereby
acknowledged by the Parties, the Parties agree to amend and modify the Agreement as follows:
1.

The following shall be inserted as the new Section 4(f):
(f)
Metra may, from time to time, request the Municipality to perform Metra’s
obligations regarding maintenance, replacements, or repairs (“Work”) on Metra’s
behalf. Only upon receipt of a written request from Metra, Municipality may, at its option,
affect such Work, provided that Metra shall have prior written notice of Municipality’s
intention to so perform, and Municipality shall not begin any Work until it receives a
written notice to proceed (“Notice to Proceed”) from Metra. Said Notice to Proceed shall
contain any restrictions that may be necessary regarding work to be performed, plan
approval and any procedures required for reimbursement of funds for the cost of any Work
performed on behalf of Metra. It is further agreed that Metra shall be under no obligation
to pay for any costs arising from Work performed prior to receiving, or falling outside the
restrictions or scope of, the Notice to Proceed. All such Work shall be done lien-free and
in a good and workmanlike manner consistent with the quality of labor and materials used

Page 1 of 3

in originally constructing such improvements and in accordance with all applicable laws
and Railroad requirements and regulations to be advised by Metra.

2.
Section 4 of the Agreement is hereby amended by deleting the term ‘heating plant’ and
replacing it with ‘integrated HVAC system’ wherever it appears.
3.
To the extent the provisions of the amended Agreement are in conflict with the provisions
of this First Amendment, the provisions of this First Amendment shall control.
4.
Terms, not otherwise defined herein, shall have the same meanings ascribed to them in the
Agreement. The remaining terms, covenants, provisions, and conditions of the amended
Agreement shall remain in full force and effect.

(Signature Page to Follow)

Page 2 of 3

IN WITNESS WHEREOF, the Parties have executed this Amendment as of the day and
year first above written.
COMMUTER RAIL DIVISION OF THE
NORTHERN ILLINOIS TRANSIT
AUTHORITY:

CITY OF PALOS HEIGHTS:

By: _________________________________
James M. Derwinski
CEO/Executive Director

By: __________________________________
____________________________________
please print name and title

Page 3 of 3

ITEM 9.

Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International: +1.800.978.2737

Q-895595-46254TS
Issued: 08/20/2026
Quote Expiration: 09/30/2026
Estimated Contract Start Date: 02/01/2027
Account Number: 315163
Payment Terms: N30
Mode of Delivery: AUTO-GND
Credit/Debit Amount: $0.00

SHIP TO

BILL TO

Palos Heights Police Dept. - IL
7607 W College Dr
Palos Heights,
IL
60463-2066
USA

Palos Heights Police Dept. - IL
7607 W College Dr
Palos Heights
IL
60463-2066
USA
Email:

Quote Summary

SALES REPRESENTATIVE

PRIMARY CONTACT

Tommy Salisbury
Phone:
Email: [email protected]
Fax:

John Parnitzke
Phone: 7086713289
Email: [email protected]
Fax: (708) 361-9371

Discount Summary

Program Length

120 Months

Average Savings Per Year

TOTAL COST
ESTIMATED TOTAL W/ TAX

$209,246.33
$209,246.33

TOTAL SAVINGS

Page 1

$15,183.77
$151,837.67

Q-895595-46254TS

Payment Summary
Date

Subtotal

Tax

Total

Jan 2027
Jan 2028
Jan 2029
Jan 2030
Jan 2031
Jan 2032
Jan 2033
Jan 2034
Jan 2035
Jan 2036

$19,861.49
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$19,861.49
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76
$21,042.76

Total

$209,246.33

$0.00

$209,246.33

Page 2

Q-895595-46254TS

Quote Unbundled Price:
Quote List Price:
Quote Subtotal:

$361,061.20
$275,586.40
$209,246.33

Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item

Description

Qty

Term

Transfer Balance - Goods
Transfer Balance - Software and Services
Fleet 3 Advanced Renewal 10yr
Outpost TAP Plan

1
1
10
1

1
1
120
120

Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int

10
10

1
1

Unbundled

List Price

Net Price

Subtotal

Tax

Total

$248.25
$355.66

$1.00
$1.00
$186.09
$264.97

($15,999.45)
$1,937.78
$186.09
$0.00

($15,999.45)
$1,937.78
$223,308.00
$0.00

$0.00
$0.00
$0.00
$0.00

($15,999.45)
$1,937.78
$223,308.00
$0.00

$1,899.00
$149.00

$0.00
$0.00

$0.00
$0.00
$209,246.33

$0.00
$0.00
$0.00

$0.00
$0.00
$209,246.33

Program
100552
100553
Fleet3ARenewal10Yr
B00076

A la Carte Hardware
103346
101924
Total

Delivery Schedule
Hardware
Bundle

Item

Description

QTY

Shipping Location

Estimated Delivery Date

Outpost TAP Plan
Outpost TAP Plan
Outpost TAP Plan
Outpost TAP Plan
Outpost TAP Plan
Outpost TAP Plan
A la Carte
A la Carte
Fleet 3 Advanced Renewal 10yr
Outpost TAP Plan
Outpost TAP Plan
Fleet 3 Advanced Renewal 10yr
Outpost TAP Plan
Outpost TAP Plan

102032
102488
102538
102552
102737
103151
101924
103346
72040
102144
102810
100092
102145
102813

Axon Outpost - Camera
Axon Outpost - Solar Panel - 100W
Axon Outpost - Top Mount End Cap - Standard
Axon Outpost - Pole - Standard
Axon Outpost - Standard Solar Hardware Kit
Axon Outpost - Battery & Charger Enclosure - Extended
Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Axon Fleet - TAP Refresh 1 - 2 Camera Kit
Axon Outpost - TAP Refresh One - Camera
Axon Outpost - TAP Refresh One - Battery Enclosure Extended
Axon Fleet - TAP Refresh 2 - 2 Camera Kit
Axon Outpost - TAP Refresh Two - Camera
Axon Outpost - TAP Refresh Two - Battery Enclosure Extended

1
1
1
1
1
1
10
10
10
1
1
10
1
1

1
1
1
1
1
1
1
1
1
1
1
1
1
1

01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2032
01/01/2032
01/01/2032
01/01/2037
01/01/2037
01/01/2037

Bundle

Item

Description

QTY

Estimated Start Date

Estimated End Date

Fleet 3 Advanced Renewal 10yr
Fleet 3 Advanced Renewal 10yr
Fleet 3 Advanced Renewal 10yr
Fleet 3 Advanced Renewal 10yr
Outpost TAP Plan

80400
80401
80402
80410
102142

Axon Evidence - Fleet Vehicle License
Axon Fleet 3 - ALPR License - 1 Camera
Axon Fleet - Real-Time Location, Alerts & Livestream License
Axon Evidence - Storage - Fleet 1 Camera Unlimited
Axon Vehicle Intelligence - ALPR License

10
10
10
20
1

02/01/2027
02/01/2027
02/01/2027
02/01/2027
02/01/2027

01/31/2037
01/31/2037
01/31/2037
01/31/2037
01/31/2037

Software

Page 3

Q-895595-46254TS

Services
Bundle

Item

Description

QTY

Fleet 3 Advanced Renewal 10yr
Fleet 3 Advanced Renewal 10yr
Outpost TAP Plan
Outpost TAP Plan

73392
73392
102136
102143

Axon Fleet 3 - Installation - Upgrade (Per Vehicle)
Axon Fleet 3 - Installation - Upgrade (Per Vehicle)
Axon Outpost - Standard Installation
Axon Outpost - Upgrade Installation

10
10
1
1

Bundle

Item

Description

QTY

Estimated Start Date

Estimated End Date

Fleet 3 Advanced Renewal 10yr
Outpost TAP Plan
Outpost TAP Plan

80495
102135
102137

Axon Fleet 3 - Ext Warranty - 2 Camera Kit
Axon Outpost - Ext Warranty - Camera
Axon Outpost - Maintenance

10
1
1

01/01/2028
01/01/2028
01/01/2028

01/31/2037
01/31/2037
01/31/2037

Warranties

Page 4

Q-895595-46254TS

Shipping Locations
Location Number

Street

City

1

7607 W College Dr

Palos Heights

State

Zip

Country

IL

60463-2066

USA

Payment Details
Jan 2027
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 1
Annual Payment 1
Annual Payment 1
Transfer Value
Transfer Value

101924
103346
Fleet3ARenewal10Yr
100552
100553

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr
Transfer Balance - Goods
Transfer Balance - Software and Services

10
10
10
1
1

$0.00
$0.00
$33,923.16
($15,999.45)
$1,937.78

$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$33,923.16
($15,999.45)
$1,937.78

$19,861.49

$0.00

$19,861.49

Total

Total

Feb 2027
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Invoice Upon Fulfillment

B00076

Outpost TAP Plan

1

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Total

Jan 2028
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 2
Annual Payment 2
Annual Payment 2

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

$21,042.76

$0.00

$21,042.76

Total

Jan 2029
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 3
Annual Payment 3
Annual Payment 3

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

$21,042.76

$0.00

$21,042.76

Total

Jan 2030
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 4
Annual Payment 4
Annual Payment 4

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

$21,042.76

$0.00

$21,042.76

Total

Jan 2031
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 5
Annual Payment 5
Annual Payment 5

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

Page 5

Q-895595-46254TS

Jan 2031
Invoice Plan
Total

Item

Description

Qty

Subtotal
$21,042.76

Tax
$0.00

Total
$21,042.76

Jan 2032
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 6
Annual Payment 6
Annual Payment 6

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

$21,042.76

$0.00

$21,042.76

Total

Jan 2033
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 7
Annual Payment 7
Annual Payment 7

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

$21,042.76

$0.00

$21,042.76

Total

Jan 2034
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 8
Annual Payment 8
Annual Payment 8

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

$21,042.76

$0.00

$21,042.76

Total

Jan 2035
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 9
Annual Payment 9
Annual Payment 9

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

$21,042.76

$0.00

$21,042.76

Total

Jan 2036
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 10
Annual Payment 10
Annual Payment 10

101924
103346
Fleet3ARenewal10Yr

Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Fleet 3 Advanced Renewal 10yr

10
10
10

$0.00
$0.00
$21,042.76

$0.00
$0.00
$0.00

$0.00
$0.00
$21,042.76

$21,042.76

$0.00

$21,042.76

Total

Page 6

Q-895595-46254TS

Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview
Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to
the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix
as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

Page 7

Q-895595-46254TS

Exceptions to Standard Terms and Conditions
Agency has existing contract(s) originated via Quote(s):
Q-467877,
Agency is terminating those contracts effective 2/1/2027. Any changes in this date will result in modification of the program value which may result in additional fees or credits
due to or from Axon.
The parties agree that Axon is applying a Transfer Balance of -$14,061.67
100% discounted body-worn camera and docking station hardware contained in this quote reflects a TAP replacement for hardware purchased under existing quotes
aforementioned above. All TAP obligations from this contract will be considered fulfilled upon execution of this quote.

Rewrite Estimates
Estimated Amounts and Contract Terminations. Any amounts stated as due under existing or terminated contracts — including contract transfer balances carried forward to
new or pending contracts — are estimates based on payments received as of the calculation date. These estimates may be adjusted if new contracts are not executed on the
anticipated dates or if expected payments are not made.

Refresh Shipment Timing
Technology Assurance Plan (TAP) Refresh Prior to Renewal. For Customers with expiring agreements that include TAP refresh rights, Axon may, in its discretion, ship
refresh hardware under the existing contract while renewal or replacement agreements are in progress. Any such shipments will be deemed made under the terms of the
existing contract until the new contract is fully executed, after which any applicable updates, fees, or adjustments will apply.

Shipment Timing
Shipment Variance. Estimated shipment dates are provided for planning purposes only and are not guarantees. Axon may ship hardware before or after the estimated
shipment date, and failure to meet an estimated shipment date will not, by itself, constitute a breach, provided Axon uses commercially reasonable efforts to meet estimated
shipment dates.

Page 8

Q-895595-46254TS

\s1\

\d1\

Signature

Date Signed

8/20/2026

Page 9

Q-895595-46254TS

ITEM 11.

ITEM 12.

ITEM 13.

ITEM 14.

ITEM 15.

Project Proposal
Lake Katherine - Door Access Upgrade

Prepared for:

Lake Katherine Nature Center
7402 West Lake Katherine Drive
Palos Heights, IL 60463
02/13/2026

Project Overview
This project involves converting the Lake Katherine Nature Center’s existing door hardware to a modern electronic access
control system. The new system will utilize electronic strikes and key fob readers to provide secure, reliable, and
manageable access to designated entry points across city facilities.

Objectives





Enhance building security and control access to authorized personnel.
Replace or retrofit existing mechanical door hardware with electronic strikes.
Integrate a centralized access control platform for system management.
Enable future scalability for additional doors or facilities.

Scope of Services
1. Site Assessment and Planning




Verify door types, frame conditions, and power availability.
Identify optimal cable routes for Cat6 and 18/2 wiring.
Confirm reader placement, strike compatibility, and controller locations.

2. Installation






Supply and install electronic strikes on designated doors.
Install proximity readers compatible with key fobs.
Pull and terminate all required cabling (Cat6 and 18/2).
Mount and configure access control panels and power supplies.
Integrate all devices into a centralized software platform.

3. Configuration and Programming




Configure access schedules, door groups, and user permissions.
Enroll up to 100 initial key fobs for authorized personnel.
Test and verify full system operation, including door unlocks, alarms, and event logging.

4. Training and Documentation



Provide on-site training for city staff on daily system use and administration.
Deliver system documentation including wiring diagrams, door assignments, and admin credentials.

Redefining Technology | One Network at a Time

2

5. Warranty and Support
JMH Networks will provide a one-year installation warranty covering workmanship and configuration.
Manufacturer warranties of 5 years will apply to all supplied Door Readers, Controllers, Switching and Firewall
Equipment.
 Manufacturer warranties of 1 year will apply to all supplied Electronic Strike or Door Hardware Equipment.
 Ongoing support and remote assistance available under optional service agreement.



Installation Notes
Recessed door reader installation in masonry will be attempted when feasible, wiring that requires cutting into
masonry or structural walls is not included in the standard installation scope.
 In these situations, surface-mounted conduit will be used to complete wiring runs.
 This method ensures a clean, functional installation without requiring structural modification or additional
construction work.


Exclusions




Electrical outlet additions or conduit work beyond standard installation.
Structural modifications to doors or frames beyond strike prep.
Networking or firewall configuration outside of access control system.

Door Exhibits and Photos
The following pages or attachments will include:





Photographs of each designated door or entry location.
Door identification labels (Door 1, Door 2, etc.) to correspond with the access control plan.
Notes on reader and strike type (surface mount, flush, or intercom/touch model).
Additional comments regarding door condition, frame material, and mounting requirements.

Redefining Technology | One Network at a Time

3

Door ID: Lake Katherine Door 1
Reader Type: Standard - NFC, Key fob and Mobile App,
Strike: Electronic Strike.
Additional Details:

Redefining Technology | One Network at a Time

4

Door ID: Lake Katherine Door 2
Reader Type: Standard - NFC, Key fob and Mobile App,
Strike: Electric Strike
Additional Details:

Redefining Technology | One Network at a Time

5

Door ID: Lake Katherine Door 3
Reader Type: Standard - NFC, Key fob and Mobile App,
Strike: Motorized Retraction
Additional Details:

Redefining Technology | One Network at a Time

6

Door ID: Lake Katherine Door 4
Reader Type: Standard - NFC, Key fob and Mobile App,
Strike: Electronic Strike.
Additional Details:

Redefining Technology | One Network at a Time

7

Door ID: Lake Katherine - Bldg. 2 - Door 1
Reader Type: Standard - NFC, Key fob and Mobile App,
Strike: Motorized Retraction
Additional Details:

Redefining Technology | One Network at a Time

8

Door ID: Lake Katherine - Bldg. 2 - Door 2
Reader Type: Standard - NFC, Key fob and Mobile App,
Strike: Motorized Retraction.
Additional Details:

Redefining Technology | One Network at a Time

9

Camera Layout:
Two cameras located in Building 2. One interior facing the main lower-level door. The second camera is located on the exterior
of the upper-level door facing out on the walking bridge.
Both cameras are 8MP cameras with AI-Based features that can record audio and include facial recognition along with
additional alerts that can be customized. The system with be fitted with an 8TB storage drive to retain footage for at least 30
days.

Redefining Technology | One Network at a Time

10

Project Cost Overview
Project Item

Cost

Door Access Upgrade – Lake Katherine

$20,316.00

-Qty 6 - Door Access Installation Hub Equipment
-Qty 6 – Standard - NFC, Key Fob and Mobile App
-Qty 2 – 8MP Interior Cameras
-Cat 6 and 18/2 cable Plenum-Rated Cable.
-Upgrade or Install Electronic Strikes if not 12v compliant.
Upgrade or install motorized retraction if not compliant
-Conversion of Door Hardware
-Qty 2 - Managed 16 Port POE Network Switch
-Managed Door Controller Equipment with 8TB Storage and Network Security Appliance
-Wireless Bridge to Link buildings together
-Installation Supplies and Materials.
-Setup and Configuration of all equipment

Total Project Cost

$20,316.00

Acceptance
By signing below, the Client authorizes JMH Networks LLC to proceed with the work described above in accordance with
the JMH Networks Standard Terms and Conditions which are incorporated herein by reference and available upon
request or at www.jmhnetworks.com/terms.

Client Authorization
I hereby authorize JMH Networks LLC to proceed with the scope of work and pricing outlined above.

______________________________
Signature

_____________________________
Redefining Technology | One Network at a Time

11

Date

Redefining Technology | One Network at a Time

12

ITEM 16.

ITEM 17.

Ordinance No.
AN ORDINANCE PROVIDING FOR A
B-1 SPECIAL USE IN A B DISTRICT AT 12331 S. HARLEM AVENUE
WHEREAS, application has been made under Docket No. 2026-114-SUP for a Special Use
Permit to allow for the operation of B-1 Restricted Business, an insurance agency, in a B-Business
District at the property located at 12331 S. Harlem Avenue, Palos Heights, Illinois;
WHEREAS, all public hearings have been held thereon in accordance with the law and the
Zoning Board of Appeals has recommended that the Special Use Permit be granted;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PALOS HEIGHTS, COUNTY
OF COOK, STATE OF ILLINOIS, as follows:
Section One. That a Special Use is hereby granted for the operation of an insurance agency
business on the property legally described as follows:
LOT 5 IN BLOCK 1 ROBERT BARTLETT’S HOMESTEAD DEVELOPMENT #1 ADDITION IN THE
NORTH ½ OF THE SOUTH WEST ¼ OF SECTION 30, TOWNSHIP 37 NORTH, RANGE 13, EAST OF
THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS
PIN (24-30-300-005-0000)
COMMONLY KNOWN AS 12331 SOUTH HARLEM AVENUE, PALOS HEIGHTS, ILLINOIS
Section Two. In the event the property is no longer used for an insurance business this
Special Use shall terminate.
Section Two. This Ordinance shall become effective from and after its passage, approval and
publication as required by law.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF PALOS HEIGHTS, COUNTY OF COOK,
STATE OF ILLINOIS, THIS
DAY OF
, 2026 ON A MOTION
MADE BY ALDERMAN
, SECONDED BY ALDERMAN
, ON A CALL OF THE ROLL, VOTING AS FOLLOWS:
VOTE:
AYES:
NAYS:
ABSENT:

Approved by me this

Mayor
ATTEST:

City Clerk

day of
, 2026.

ITEM 18.

May 26, 2026
Joe Smith
Director Of Public Works
City of Palos Heights
7607 W. College Dr
Palos Heights, IL 60463
RE: PROPOSAL FOR A VALVE ASSESSMENT PROGRAM
Dear Mr. Smith,
M.E. Simpson Co., Inc. is delighted to present our proposal to City of Palos Heights for a Water Distribution
System Valve Assessment Program. We feel privileged to be considered for this endeavor and are
confident that our team will contribute to the success of the project.
As a Professional Services Firm, our primary focus is on developing and delivering programs and services
that optimize the performance of our clients' water distribution systems. Many of these programs are
recognized globally as Best Management Practices (BMPs) for utilities. We take pride in providing robust
solutions through the utilization of top-tier technical and professional services, leveraging state-of-the-art
technology, and employing a highly skilled and well-trained staff of professionals. Our team of educated
engineers and technical experts is fully dedicated to the success of this project and ready to alleviate the
burden on your staff, ensuring a seamless continuation of services.
Our services have been meticulously developed and refined to cater to the specific needs of utilities.
Whether it's offering comprehensive turn-key solutions or assisting in the development of in-house
programs, M.E. Simpson Co., Inc. strives to fulfill one overarching goal: to instill public confidence by
ensuring the safety and quality of drinking water.
We sincerely appreciate your consideration and the opportunity to introduce our valve assessment
services through this proposal. We are committed to surpassing your expectations and delivering
exceptional results.
Sincerely,

Bill Hunt
Regional Manager

Bill Hunt
Regional Manager
3406 Enterprise Avenue
Valparaiso, IN 46383
800.255.1521 P
888.531.2444 F
[email protected]

M.E. Simpson Co., Inc. | Valve Assessment Program

SCOPE OF SERVICES
Valve Assessment and Exercise Program
At M.E. Simpson Co., Inc., our Valve Assessment and Exercising Program is designed to help utilities ensure
the operability, accuracy, and reliability of critical valve assets across their water distribution systems.
Much like other buried infrastructure, water valves are subject to deterioration, corrosion, and neglect—
issues that can lead to severe service disruptions if left unaddressed. Our program combines decades of
field expertise with disciplined procedures and precision tools to provide water utilities with precise,
actionable data to maintain and optimize their valve networks.

Field Scope of Service
M.E. Simpson Co., Inc. will conduct comprehensive valve assessments in the water distribution system as
determined by the Utility. Here's a condensed breakdown of our field scope of service:
Item

Description

Resource Provisions

•
•

Safety Measures

•
•

Valve Location

•
•
•
•
•
•

Valve Exercising

•
•
•

M.E. Simpson Co., Inc. will supply all necessary resources, including
labor, materials, transportation, tools, and equipment
A minimum of Two Persons per team will work on the valve assessment
at all times
Field staff will work in an orderly and safe manner, wearing readily
observable identification badges
We will adhere to the safety specifications outlined for equipment use
Review water maps to locate valves as indicated
Conduct visual inspections and utilize appropriate equipment to locate
valves accurately
Document mapping discrepancies and update existing maps accordingly
Maintain a progression map indicating valves that have been assessed
Apply environmentally formulated paint for future identification
Due to inherent limitations in underground utility detection—such as
incomplete records, site-specific interference, topography, soil
conditions, and utility material types—we cannot guarantee the location
of every valve or appurtenance. Our findings are based on the best
available data and industry-standard methods and technologies, but
unlocated valves may still exist.
Operate valves manually following AWWA M-44 guidelines
Clean valve enclosures for maintenance and inspection purposes
Perform valve operations with minimum torque to prevent damage

M.E. Simpson Co., Inc. | Valve Assessment Program

Valves to be Assessed

•

Use hydraulic valve machines for valves requiring torque exceeding
specified limits

•

Conduct assessments according to the designated areas and report any
issues promptly.
Maintain confidentiality of all collected data and share information with
the Utility as required.

•

Documentation of
Valve Operations

•
•

Digitally document all valve inspections based on current AWWA
standards
Record valve operations, locations, and any issues encountered

Quality Control

•
•
•

Maintain strict adherence to a systematic valve assessment procedure
Two-Person Teams to ensure oversight
Advanced correlator technology allows for comprehensive leak coverage

Final Reports and
Communication

•
•

Regular meetings with the Utility will ensure ongoing communication
Final reports will include all valve documentation, total number of valves
operated, valves requiring maintenance, and other problems found in
the system during the course of the program that need the attention of
the Utility
Reports provided within thirty (30) working days of project completion

•
Assumptions and
Services Provided by
the Utility

•
•

Equipment Used

•
•
•

•

•
•
•
•
•

•

Furnish necessary maps, records, and information for valve assessment
Assist in gaining access to sites and provide personnel with water system
knowledge as needed
Provide Valve ID numbers, map references, and additional information
to facilitate the assessment process
All necessary hand tools
Truck mounted Arrow Board/Signage, and warning lights on trucks
Traffic control equipment, including properly sized traffic cones with
reflective stripes, when needed or required
A “Schonstedt”/“Chicago Tape” magnetic locator
Truck mounted or trailer mounted hydraulic valve operator with
adjustable torque control
Portable hydraulic valve operator adjustable torque control
Truck mounted or trailer mounted Vacuum capable of 300 CFM
Trucks are equipped with either a Honda 6.5 horsepower pump capable
of discharging 150 GPM or a Stanley Hydraulic pump capable of
discharging 450 GPM
Extendable valve keys for manual operation

M.E. Simpson Co., Inc. | Valve Assessment Program

OPTIONAL SERVICE: HYDROV® SEIZED
VALVE RELEASE
Seized Valve Release Services Program
As an additional service option, M.E. Simpson Co., Inc.’s Seized Valve Release Services Program offers
utilities a field-proven and patented solution to these challenges by combining expert personnel with our
HydroV® Valve Release System—a specialized tool designed to safely and effectively release seized valves
without damaging critical infrastructure.
Our program supports municipal utilities in regaining control of their system by releasing previously
immobile valves and returning them to functional service. The HydroV® system is designed specifically for
this task, using a controlled application of torque and vibration to gently and gradually overcome the
resistance of stuck valve components. This approach minimizes the risk of valve breakage and adheres
strictly to AWWA torque specifications, ensuring both the safety of the system and the integrity of the
asset.

Field Scope of Service
M.E. Simpson Co., Inc. will provide and use the HydroV technology on selected seized valves in the water
distribution system as outlined in the following scope of work:
Item

Description

Resource Provisions

•
•

Work Procedures

•
•
•
•
•
•

Valve Release Site
Inspection

•
•
•
•
•

•

M.E. Simpson Co., Inc. will supply all necessary resources, including labor,
materials, transportation, tools, and equipment
A minimum of Two Persons per team will work on the valve release and
assessment at all times
Meet with Utility to review guidelines and procedures
Inspect valves on-site before release work and assess vault conditions
Identify Critical Valves for the distribution system in advance; proactively develop
a plan for the event of potential valve failure
Identify and document pressure zones
Maintain a progression map for valve assessment
Provide 24-hour notice for off-hours work
Review water maps with Utility to determine valve locations
Conduct visual inspections to confirm valve presence and accessibility
Vacuum and clean valve enclosures
Assess valves for HydroV tool suitability, ensuring 18 inches clearance
Note any prep work needed by the Utility
Ensure vaults are in good condition and follow Confined Space Entry Procedures

M.E. Simpson Co., Inc. | Valve Assessment Program

Valve Release Actions

•
•
•
•
•
•
•
•
•

Safety Measures

•
•
•
•

•

•
•
•

Operational
Guidelines

•
•
•
•

•

Arrive on site, park vehicles in a safe location, and set up traffic control
Perform Dynamic/Site-Specific Risk Assessment
Identify the valve and set up a safety zone around the area affected by work
Assemble and mount HydroV equipment, set up operator controls at a safe
distance
Operate the tool with proper hearing protection
Begin valve operation with low settings, increasing torque as needed
Record turns, torque, and vibration readings
Cycle valve as per utility instructions
Remove HydroV equipment once the valve is operable
Our commitment to safety is a core principle. Safety procedures will be followed
diligently across work sites
Field staff will carry visible identification badges to enhance site organization and
safety
Strict adherence to safety specifications will be observed for all procedures and
when using any equipment
Scaffolding and Fall Protection: Scaffolding and fall protection systems may be
necessary for some valves. The Utility is responsible for providing, maintaining,
and inspecting proper scaffolding and fall protection systems daily, ensuring they
meet OSHA standards.
Trenching/Shoring/Confined Space: Proper shoring and confined space systems
are essential for valve access that requires excavation. The Utility is responsible
for providing, maintaining, and inspecting these systems daily, ensuring they
meet OSHA standards.
Traffic Control: The Utility will handle all traffic control measures, maintaining a
safe perimeter around valve assessment sites by Federal (MUTCD), State, County,
and local traffic regulations.
M.E. Simpson Co., Inc. will coordinate with the Utility to ensure compliance with
all these elevated work safety guidelines
This structured safety approach ensures that all parties are aligned on
responsibilities, especially for scaffolding, fall protection, trenching, shoring,
confined space, and traffic control, reinforcing the priority of safety across all
operations
Operate all valves with the minimum torque necessary to prevent any potential
valve damage
Adhere to maximum torque specifications: 4” gate valves – 300 ft. lbs., 6” and
large gate valves – 600 ft. lbs., Butterfly valves – 200 ft. lbs.
Use a back-and-forth process for initial valve closure, turning the valve no more
than five (5) times before reversing to two (2) turns
Perform valve operations from fully open to full closure, repeating until no
further improvement is observed over a minimum of two (2) and a maximum of
seven (7) consecutive ranges of operations
Notify the Water Superintendent 24 hours in advance before work

M.E. Simpson Co., Inc. | Valve Assessment Program

•

Utility is responsible for repairing or replacing broken valves. The project team is
not responsible for pre-existing conditions that cause valve failure.

Documentation of
Valve Operations

•
•

Digitally document all valve inspections based on current AWWA standards
Record valve operations, locations, and any issues encountered

Quality Control

•
•
•

Maintain strict adherence to a systematic valve assessment procedure
Two-person teams to ensure oversight
Advanced correlator technology allows for comprehensive leak coverage

Final Reports and
Communication

•
•

Regular meetings with the Utility will ensure ongoing communication
Final reports will include all valve documentation, total number of valves
operated, valves requiring maintenance, and other problems found in the system
during the program that need the attention of the Utility
Reports provided within thirty (30) working days of project completion

•
Assumptions and
Services Provided by
the Utility

•
•

Equipment Used

•
•
•

•

•
•
•
•
•
•
•
•
•
•

Furnish necessary maps, records, and information for valve assessment
Assist in gaining access to sites and provide personnel with water system
knowledge as needed
Provide Valve ID numbers, map references, and additional information to
facilitate the assessment process
All necessary hand tools
Truck-mounted Arrow Board/Signage and warning lights on trucks
Traffic control equipment, including properly sized traffic cones with reflective
stripes, when needed or required
A “Schonstedt”/“Chicago Tape” magnetic locator
Truck-mounted or trailer-mounted hydraulic valve operator with adjustable torque
control
Portable hydraulic valve operator adjustable torque control
Truck-mounted or trailer mounted Vacuum capable of 300 CFM
Trucks are equipped with either a Honda 6.5 horsepower pump capable of
discharging 150 GPM or a Stanley Hydraulic pump capable of discharging 450 GPM
Extendable valve keys for manual operation
HydroV valve release equipment
Trailer-mounted air compressor and hoses
Power source (inverter, generator) and hoses
Power Drive II with Vitals Actuator

M.E. Simpson Co., Inc. | Valve Assessment Program

PROJECT SAFETY PLAN
M.E. Simpson Co., Inc.’s Safety Programs cover all aspects of the work performed by M.E. Simpson Co.,
Inc. We take great pride in our safety program, and that is evident in our EMR scores over the last five
years. The safety of our employees, the utilities employees, and that of the general public is our #1
priority.
“Safety is a significant part of any project. M.E. Simpson Co., Inc. consistently provides a safe work
environment for its employees. Our staff is trained in General Industry OSHA rules, Confined Space
Entry & Self-Rescue, First Responder First Aid, CPR, and Traffic Control. While in the field on your
project, M.E. Simpson Co., Inc., and its employees will follow all of the necessary safety procedures to
protect themselves, your staff, and the general public.”

Our Safety Program, with all of its parts, is 140 pages in length. To be more efficient and less wasteful, we
do not print copies of the safety program for RFPs. There is nothing secretive or proprietary contained
within our safety program, and we are happy to share its contents. If you would like a PDF copy, please
contact Terrence Williams, Vice President of Operations, at (800) 255-1521, and a copy will be sent to you
via email.
M.E. Simpson Co., Inc. uses Two-Person Teams for Safety and Quality Assurance.
The use of a “one-person” team is dangerous. Many of the utilities' assets are located in roadways,
treatment facilities, and confined spaces. For safety, M.E. Simpson Co., Inc. always deploys a two-person
team.
M.E. Simpson Co., Inc. adheres to the following:
The Project Manager and the Project Leader will be trained in accordance with OSHA Standard 1910
(General Industry) and have an OSHA 10-Hour or 30-Hour Card.
Any activity located in a "confined space", such as pit and vault installations that require entry, will be
treated per the safety rules regarding Confined Space Entry, designated by the Utility, the Department
of Labor, and OSHA. All personnel are trained in Confined Space Entry & Self-Rescue.
We will follow all safety rules regarding First Aid & CPR, designated by the Utility, the Department of
Labor, and OSHA. All personnel are trained and certified in First Aid & CPR.
We will follow all traffic safety rules designated by the Utility, the Department of Labor, OSHA, and
the Department of Transportation. All personnel are trained and certified by the AMERICAN TRAFFIC
SAFETY SERVICES ASSOCIATION (ATSSA) in Traffic Control and Safety.

Current documentation of safety training and certifications can be provided for all Utility project
personnel. These certifications are current and up to date for all project personnel.

M.E. Simpson Co., Inc. | Valve Assessment Program

WORK TO BE PERFORMED

Valve Assessment services will be performed on 828 valves. The program will consist of exercising 414 valves
per year for 2 years. Additional valve assessments will be invoiced at a piece rate.

PROPOSED PROJECT SCHEDULE
Project Start Date:

TBD. Tentatively to start 2026.

Kick-Off Meeting:

TBD after the Project Start Date is finalized.

Completion of Field-Work:

Dependent on Project Start Date.

Final Reports:

Within 20 Business days of Project Completion.

M.E. Simpson Co., Inc. | Valve Assessment Program

INVESTMENT
A commitment to improving and maximizing the City of Palos
Heights water distribution system for future generations.
M.E. Simpson Co., Inc. is pleased to offer the City of Palos Heights our proposal for a 2- Year Valve
Assessment and Exercising program. This program is based on locating, exercising, assessing, and
documenting approximately 828 Valves in the City of Palos Heights water distribution system.

2026 Valve Program Fee
Valve Exercising & Assessment *

$58.00 /valve

414 Valve(s)

Map Grade GPS Points Coordinates

$15.00 /GPS Point

414 Point(s)

$24,012.00
(OPTIONAL)

Project Total

$6,210.00

$30,222.00

2027 Valve Program Fee
Valve Exercising & Assessment *

$60.00 /valve

414 Valve(s)

Map Grade GPS Points Coordinates

$15.00 /GPS Point

414 Point(s)

$24,840.00
(OPTIONAL)

Project Total

$6,210.00

$31,050.00

HydroV Option Fee
Seized Valve Assessment / Release *

Project Total

$5,500.00 /day

5 Day(s)

Up to 3 valves per day

$27,500.00

$27,500.00

*Any additional valves beyond the original stated amount per year will be assessed a per valve fee for that year.

M.E. Simpson Co., Inc. | Valve Assessment Program

These fees are all based on approximate numbers of valves to be exercised and assessed. The total price will
change according to the actual number of valves completed. All procedures will be followed according to
the above scope of services.
We thank you for this opportunity to introduce our Valve Exercising and Assessment Program and offer
this proposal. If you have further inquiries or would like to discuss our service further, do not hesitate to
call us.

M.E. Simpson Co., Inc. | Valve Assessment Program

IN WITNESS WHEREOF, the parties hereto have caused this Agreement, the scope and proposal above
for2026, to be executed on ________________________________ 2026.

Owner

Service Provider

City of Palos Heights

M.E. Simpson Company, Inc.

By:

By:
Name: ________________________

Name: Michael D. Simpson

Title: _________________________

Title: Chief Executive Officer

Date: _________________________

Date: _________________________

Attest:

Attest:
Name: ________________________

Name: Bill Hunt

Title: _________________________

Title: Regional Manager

Date: _________________________

Date: _________________________

M.E. Simpson Co., Inc. | Valve Assessment Program
T E R M S
1.

2.

3.

4.

5.

6.

7.

8.

&

C O N D I T I O N S

Scope of Work: M.E. Simpson Co., Inc. agrees to conduct a Valve Assessment
Program as outlined in the proposal document, utilizing best management
practices, state-of-the-art technologies, and experienced personnel to identify
and address water losses and asset conditions within the designated water
distribution or wastewater collection system.
Project Timeline: The project timeline provided in the proposal is an estimate
and subject to change based on (1) jobsite accessibility; (2) the weather; (3) the
Client’s request(s) for alterations to the Project; (4) labor disputes, material
availability, acts of God or other matters beyond the control of the M.E. Simpson
Co, Inc.; and/or (5) the availability of any subcontractors, supplies and/or
materials necessary to complete the project as per the Client’s specifications.
M.E. Simpson Co., Inc. will make reasonable efforts to adhere to the proposed
schedule, but cannot guarantee strict adherence.
Client Cooperation: The successful completion of the Valve Assessment
Program is contingent upon the full cooperation and support of the client,
including providing access to necessary infrastructure, data, and personnel as
requested by M.E. Simpson Co., Inc. The Client shall execute all documents
necessary for M.E. Simpson Company, Inc. to complete its performance
obligations in accordance with the scope of the Project, including, but not limited
to, material/supply purchase orders, delivery tickets, Change Orders, and/or
governmental permits.
Confidentiality: All information and data obtained during the Valve Assessment
Program will be treated as Confidential Information. “Confidential Information”
means information and/or documents which are provided by the Client to M.E.
Simpson Co., Inc. or developed by M.E. Simpson Co., Inc. and which (1) relate to
the Project, (2) are generally not known to the public, and (3) the Client seeks to
protect from disclosure to other third parties. Said Confidential Information may
include, without limitation, the following: business plans, strategies, existing or
proposed bids, costs, technical schematics, location surveys, existing or proposed
project information, pricing information, and the like. Confidential Information
also includes information and/or documents received by the parties from others,
which each of the parties has an obligation to treat as confidential. Except as
required in the performance of this Agreement, neither party shall not use or
disclose, directly or indirectly, any Confidential Information of the other party
which restriction shall survive the completion or termination of this Agreement.
This prohibition does not apply to Confidential Information after it has become
generally known to the public. Nothing herein will operate to prohibit any
disclosure that is required by law or court order.
Payment Terms: Payment for services rendered by M.E. Simpson Co., Inc. shall
be made by the terms outlined in the proposal document. Any additional costs
incurred due to changes in project scope or unforeseen circumstances shall be
authorized by written Change Order executed by both parties in writing before
implementation. All such Change Orders shall include the revised scope of work
to be done for the Project along with a cost or credit proposal for such revised
work calculated in a manner consistent with the proposal document.
Liability: While every effort will be made to minimize risks and ensure the safety
of personnel and property during the Valve Assessment Program, M.E. Simpson
Co., Inc. shall not be held liable for any injuries, losses, or other damages
including any indirect, incidental, consequential, special punitive or exemplary
damages (which include, but are not limited to, loss of profits, revenue, data or
use) arising out of M.E. Simpson Co. Inc.’s performance of the Project, except for
such injuries, losses or other damages arising out of the direct gross negligence
or willful misconduct of M.E. Simpson Co. Inc..
Intellectual Property: Any intellectual property rights associated with the
findings, reports, or recommendations resulting from the Valve Assessment
Program shall remain the property of M.E. Simpson Co., Inc. unless otherwise
agreed upon in writing.
Default and Termination: Each of the following shall constitute a Default: (a)
failure to pay any amount when due under this Agreement, if not cured within
fifteen (15) days after written notice is issued; (b) the material breach of any
other obligation related to the scope of the Project, if not cured within thirty (30)
days after written notice is issued specifying the breach (or, if not capable of
cure within 30 days, if the defaulting Party fails to commence and diligently
pursue cure within said timeframe); (c) the insolvency, bankruptcy, receivership,
or assignment for the benefit of creditors of either party to this Agreement.
Upon the breaching party’s failure to cure in accordance with the foregoing or the
existence of an event per Section 8(c), the non-breaching party may terminate this
Agreement immediately upon written notice to the breaching party. Either party
may terminate this Agreement for convenience upon sixty (6) days' advance
written notice to the other party.

9.

10.

Governing Law: This agreement shall be governed by and construed by the
jurisdiction's laws where the project is conducted, without regard to its conflict
of law provisions.
Amendments: Any amendments or modifications to the terms and conditions of
this agreement must be made in writing and signed by authorized
representatives of both parties.

Standard Terms and Conditions
The proposal and the following terms and conditions of sale (“Terms”) govern all sales of
large water meter testing, repair, and calibration services and other services by M.E.
Simpson Co., Inc. The proposal and these Terms supersede any prior written or oral
agreement, understanding, representation or promise. These Terms may not be amended
or modified, except by concurrent or subsequent written agreement signed by an
authorized representative of M.E. Simpson Co., Inc. and Buyer. M.E. Simpson Co., Inc.’s
acknowledgment of Buyer’s purchase order will not constitute acceptance of any terms
and conditions contrary to or in excess of those contained herein, regardless of how such
terms and conditions may be prefaced or described.
PURCHASE AND SALE
M.E. SIMPSON CO., INC. hereby agrees to deliver Services and Buyer agrees to purchase
Services subject to the terms of the proposal and to these Terms and Conditions. In
accordance with the proposal, Buyer may issue M.E. SIMPSON CO., INC. purchase orders
for the purchase of Services from M.E. SIMPSON CO., INC. All purchase orders are subject
to acceptance by M.E. SIMPSON CO., INC. and will be governed by the proposal and these
Terms and Conditions. All purchase orders will, at a minimum, describe the Services being
purchased, the purchase price, and the requested performance date(s).
PURCHASE PRICE AND TAXES
(a) Price: The price to be paid by Buyer for Services is set forth in this proposal or, if the
parties intend to contract using purchase orders, will be set forth in one or more purchase
orders. The purchase price excludes any applicable taxes.
(b) Taxes: M.E. SIMPSON CO., INC.’s price, unless otherwise agreed, will be fixed and does
not include, and M.E. SIMPSON CO., INC. is not responsible for, payment of any tax levied
for sales, use, excise, value-added, goods and services, business (franchise or privilege) or
any duties, charges or other such taxes.
(c) Payment Terms: Payment is due within Net 30 days from the invoice delivery date.
(d) Additional Services. The proposed cost of Services, as set forth in this proposal, is
provided based on the Services outlined in this proposal and as requested in any purchase
order. Any work requested by Buyer must reflect the Services and otherwise fall within
the terms and conditions of the proposal. Any requests for additional services will be
invoiced separately.
(e) Set Off. All amounts that Buyer owes M.E. SIMPSON CO., INC. under a purchase order
will be due and payable according to the terms stated above. Buyer may not set off such
amounts or any portion thereof, whether or not liquidated, against sums that Buyer
asserts are due it or any of its affiliates under other transactions with M.E. SIMPSON CO.,
INC. or any of its affiliates.
TIMING OF DELIVERY
M.E. SIMPSON CO., INC. will use commercially reasonable efforts to complete the Services
within the timeframe, if any, indicated in this proposal and/or any purchase order. Actual
delivery times may vary, and M.E. SIMPSON CO., INC. will be liable for a delay in delivery
only to the extent that M.E. SIMPSON CO., INC. fails to exercise commercially reasonable
efforts in performing the Services. Failure to deliver Services by any mutually agreed date
will not be a sufficient cause for cancellation of this agreement.
M.E. SIMPSON CO., INC. will not be liable for delay in delivery due to causes beyond its
reasonable control, including, but not limited to, acts of God, acts of government, acts
of Buyer, fires, labor disputes, boycotts, floods, epidemics, quarantine restrictions, war,
insurrection, terrorism, riot, civil or military authority, freight embargos, transportation
shortages or delays, unusually severe weather or inability to obtain necessary labor,
materials or manufacturing facilities due to such causes. In the event of any such delay,
the date of delivery will be extended for a length of time equal to the period of the
delay.
LIMITATION OF LIABILITY
(a) Consequential Damages: IN NO EVENT WILL M.E. SIMPSON CO., INC. BE LIABLE FOR
ANY LOST REVENUE, LOST PROFITS, LOST SAVINGS OR CONSEQUENTIAL, INCIDENTAL,
EXEMPLARY DAMAGES (WHICH INCLUDE, BUT ARE NOT LIMITED TO, LOSS OF PROFITS,

M.E. Simpson Co., Inc. | Valve Assessment Program
REVENUE, DATA OR USE), OR PUNITIVE DAMAGES EVEN IF ADVISED IN ADVANCE OF THE
POSSIBILITY OF SUCH DAMAGES.

or omission of the Buyer, its agents or its employees that is related to the performance of
this Agreement.

(b) Limitation of Direct Damages: IN RESPECT OF ANY CLAIM, DEMAND OR ACTION BY
BUYER AGAINST M.E. SIMPSON CO., INC. OR ANY OF ITS EMPLOYEES, DIRECTORS,
OFFICERS, AFFILIATES OR AGENTS (THE “PROTECTED PARTIES”) WHETHER BASED IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, INCLUDING A BREACH BY
M.E. SIMPSON CO., INC. OF ANY OF ITS OBLIGATIONS (WHETHER OR NOT A
FUNDAMENTAL BREACH), BUYER’S EXCLUSIVE REMEDY WILL BE TO RECEIVE FROM M.E.
SIMPSON CO., INC. PAYMENT FOR ACTUAL AND DIRECT DAMAGES TO A MAXIMUM
AGGREGATE AMOUNT EQUAL TO THE PURCHASE PRICE PAID BY BUYER TO M.E. SIMPSON
CO., INC. FOR THE SERVICES IN QUESTION.

DISCLAIMER
M.E. SIMPSON CO., INC. uses a commercially reasonable, technology-based best-efforts
methodology developed through experience and expertise in valve assessment and
exercising programs. The findings are summarized in a report format and represent
survey-level results. The accuracy of assessments is subject to, among other factors:

(c) Environmental Conditions: Debris encountered is represented to the Service Provider
as non-hazardous and requires no manifesting or special permitting. The CLIENT will be

a. the accuracy of certain information provided to M.E. SIMPSON CO.,
INC. by Buyer, including, but not limited to, valve infrastructure
descriptions, valve type, size, and layouts, and the distance and size of
pipes.
Results may vary significantly if these or other factors interfere with the valve assessment
and exercise program.

responsible for any additional costs or claims arising from the treatment, storage, or
disposal of the removed debris, or for any breach of the above representation, at any
time during or after completion of this project, if necessary.
(d) Asbestos: During the course of delivering Services, M.E. SIMPSON CO., INC. may
encounter asbestos cement pipe and asbestos wrapped piping and meter infrastructure.
Any information provided to Buyer by M.E. SIMPSON CO., INC. regarding the condition
or serviceability of such pipe relates only to its capacity to hold and transport water. As
between the parties, Buyer is solely responsible for complying with all applicable laws
and regulations relating to asbestos and asbestos-cement pipe. Buyer will protect,
indemnify and hold harmless the Protected Parties from and against any and all actions,
causes of action, proceedings, losses, damages, judgments, penalties and expenses that
may be imposed on, incurred by or asserted or threatened against the Protected Parties
that are related to asbestos or asbestos cement pipe and M.E. SIMPSON CO., INC.’s
performance of this contract.
(e) M.E. Simpson Co., Inc. is not responsible for subsurface or latent physical conditions
at the project site that differ materially from those indicated by the Buyer or which are
ordinarily encountered and generally recognized as inherent in the work of the character
provided for in this Agreement. After receiving notice of any abnormal or unexpected
subsurface condition, the Buyer shall investigate the condition within five (5) business
days. If the condition will increase M.E. Simpson Co. Inc.’s performance obligations under
this Agreement or any purchase order and/or the time required for that work, prior to
M.E. Simpson Co. Inc.’s obligation to continue work, the parties shall execute a written
change order incorporating the necessary revisions, and the Contract Price shall be
adjusted accordingly.

INTELLECTUAL PROPERTY RIGHTS
(a) M.E. SIMPSON CO., INC. owns all right, title and interest in and to the Services,
including all components thereof, and all derivative works, modifications and all
Intellectual Property Rights related thereto or derived therefrom. Intellectual Property
Rights means all inventions, processes, business models, methods of doing business,
know-how, works of authorship, copy, artwork, designs, software, code, and other
material, and all patents, trademarks, service marks, copyrights, trade secrets, moral
rights, and other intellectual property and proprietary rights therein.
(b) Each party hereto will keep and own its Intellectual Property Rights existing prior to
the Effective Date of this Agreement. Except as expressly set forth herein, none of the
execution, delivery nor performance of this Agreement will be construed as granting or
conferring to either party hereto, or any other third party, any interest, right or license of
any kind or nature in or to the other party’s Intellectual Property Rights.
(c) All information, technology, materials and other work, including the Intellectual
Property Rights related thereto, conceived, discovered, developed or created pursuant to
this Agreement, alone or in conjunction with a third party (“Project Work”), is and will be
owned exclusively by M.E. SIMPSON CO., INC. Buyer hereby unconditionally and
irrevocably transfers and assigns and upon the future creation thereof transfers and
assigns to M.E. SIMPSON CO., INC. all right, title and interest in or to any intellectual
property arising out of the Project Work. M.E. SIMPSON CO., INC. hereby grants Buyer a
worldwide, non-exclusive, non-transferable, non-sub-licensable, perpetual right to use,
copy or modify any report or other deliverable provided by M.E. SIMPSON CO., INC. in the
course of performing the Services. All rights not expressly granted to Buyer under this
agreement are expressly reserved by M.E. SIMPSON CO., INC.
MISCELLANEOUS
(a) These Terms will be binding upon and will inure to the benefit of M.E. SIMPSON CO.,
INC. and Buyer and their respective successors and permitted assigns. Buyer will not
assign this agreement or its rights or obligations hereunder without the prior written
consent of M.E. SIMPSON CO., INC.

(f) Pre-existing Conditions: Service Provider will not be responsible for liability, loss or
expense (including damage caused by a valve failure, broken valve, defective plumbing,
pipe break or pipe blockage) where the primary cause of the claim or damage is preexisting conditions including faulty, inadequate or defective design, construction,
maintenance or repair of property or contamination of the subsurface where the
condition existed prior to the start of the Service Provider's work. The CLIENT is
responsible for the loss of service equipment caused by the pre-existing conditions at
the job site.
(g) The Buyer understands that all valves cannot be located, though a thorough attempt
will be made, per the Scope of Services; there are no guarantees valves will be located.
(h) Buyer agrees to look exclusively to Buyer’s insurer to recover for injuries or damage
in the event of any loss or injury, and Buyer releases and waives all right of recovery
against M.E. SIMPSON CO., INC. arising by way of subrogation.
INDEMNITY
Buyer agrees to indemnify, hold harmless and defend M.E. SIMPSON CO., INC., and their
respective directors, officers, employees, agents, successors, assigns, customers, users
and those for whom it acts as agent (together, the “Indemnified Parties”) against any and
all judgments, losses, damages, violations, penalties, expenses, costs, including defense
costs and legal fees, arising from any and all lawsuits, demands, or claims for personal
injury, death, property damage, or other liability arising or claimed to arise from any act

(b) Governing Law; Time Limit to Bring Claims: These Terms will be governed by, and
construed and enforced in accordance with the laws in force in the State of Indiana (in
each case, excluding any conflict of laws rule or principle which might refer such
construction to the laws of another jurisdiction). The parties agree to submit to the
jurisdiction of the Superior or Circuit courts of Porter County, Indiana, respectively, and
in each case waive any objection relating to improper venue or forum non conveniens to
the conduct of any proceeding in any such court. It is agreed that no suit or cause of action
or other proceeding will be brought against either party more than 1 year after accrual of
the cause of action or 1 year after the claim arises, whichever is shorter, whether known
or unknown when the claim arises or whether based on tort, contract or any other legal
theory.
(c) Severability: If any portion of these Terms is determined to be illegal, invalid or
unenforceable for any reason, then such provision will be deemed stricken for purposes
of the dispute in question and all other provisions will remain in full force and effect.
(d) Waiver: Failure by M.E. SIMPSON CO., INC. to assert all or any of its rights upon any
breach of this agreement will not be deemed a waiver of such rights either with respect
to such breach or any subsequent breach, nor will any waiver be implied from the
acceptance of any payment of service. No waiver of any right will extend to or affect any
other right M.E. SIMPSON CO., INC. may possess, nor will such waver extend to any
subsequent similar or dissimilar breach.

ITEM 19.

ITEM 20.

Date:

August 19, 2026

Exhibit E
Work Authorization Number 008
Project Name: Southwest Lift Station Rehabilitation
Client Project No.: N/A
Date of the “Master Agreement”: May 27, 2021
This contract modification (“Work Authorization”) is made by and between Lockwood, Andrews &
Newnam, Inc. (“Consultant”) and City of Palos Heights (“Client”)(together the “Parties”). The
purpose of this Work Authorization is to alter the scope or fee as provided herein. Capitalized terms
not otherwise defined herein shall have the meanings contained in the Master Agreement.
1. SCOPE OF SERVICES
The Consultant shall perform the following Services: Additional design services including
coordination, design modifications, and permitting services related to Buckeye Pipeline for the final
design of the improvements of the City’s Southwest Lift Station.
2. COMPENSATION
For services performed under this Work Authorization, the Consultant’s compensation will be:
☐ Hourly based on attached Exhibit D:
☐ Lump Sum:
☒ Other:
Additional Fee of $15,000.00 to be used on a time and material basis for additional design
services.
In addition, reimbursable expenses will be paid per terms of the Master Agreement.
Consultant shall be paid consistent with the terms and conditions of the Master Agreement.
3. CONTRACT MODIFICATION TERMS & CONDITIONS
A. This Work Authorization shall become effective on the date of the last undersigned party.
B. All other terms under the Master Agreement not modified or contradicted herein shall
remain in full force and effect.
C. The Parties represent and warrant that the undersigned individuals have the authority to
execute this Work Authorization.
D. The execution, delivery and effectiveness of this Work Authorization shall not, except as
expressly provided herein, operate as a waiver of any provision of the Master Agreement.
In Witness Whereof, the Parties have caused this Work Authorization to be executed:
CONSULTANT:
Lockwood, Andrews & Newnam, Inc.

CLIENT:
City of Palos Heights

By:

By:

Its:

Vice President, Chief Engineer

Its:

Name:

J. Warren Green, P.E.

Name:

Date:

August 19, 2026

Date:

ITEM 21.

August 19, 2026
Mr. Joe Smith, CPRE
Public Works Director
City of Palos Heights
7607 W. College Drive
Palos Heights, IL 60463
Reference:

2,000,000-Gallon Ground Storage Tank Assessment and Rehabilitation

Dear Mr. Smith:
In accordance with our discussions and your request, Lockwood, Andrews and Newnam, Inc.
(LAN) is pleased to provide professional engineering services to the City of Palos Heights (City) for the
inspection and assessment of the City’s two-million-gallon potable water ground storage tank.
The two-million-gallon ground storage tank is located adjacent to the Northwestern Medicine
Palos Hospital at 12251 S. 80th Avenue. This storage tank plays a vital role in the City’s potable water
system. To facilitate the assessment and eventual repairs, the City is completing the construction of a
new 340,000 gallon storage tank adjacent to this location. This will allow the 2 MG tank to be taken out
of service for the condition assessment while maintaining adequate service in the City’s distribution
system. The City has performed prior condition assessments of the 2 MG tank and significant corrosion
issues have been previously identified. The proposed assessment will inspect and document the current
condition of the tank and provide rehabilitation recommendations to increase the service life of the
tank.
Our understanding of the scope and specific tasks to be accomplished is as follows:
A. Condition Assessment Services
1) Collect and review available system data, including record drawings, prior tank
inspection reports, site surveys, and other relevant information.
2) Measurements of tank members and accessories
3) Coating evaluation
a) Samples to determine lead, cadmium, and chromium content
b) Adhesion and thickness measurements
4) Structural Evaluation
a) Metal loss measurements
b) Ultrasonic steel thickness measurements
c) Evaluation of observed structural deficiencies
d) Raft evaluation of roof interior and structural members (scaffolding not included)

Page 1 of 3

5) Visual evaluation of cathodic protection system.
6) Documentation of observed issues
a) Sanitary and safety deficiencies
b) Structure deficiencies due to deterioration
c) Other irregularities
7) Photographic documentation
8) Assessment report
a) An engineering report documenting all observations and recommendations
will be prepared.
b) Budgetary estimates for recommended repairs and modifications will be included.
9)

Meet w/ City Staff to review and discuss findings and recommendations. Scope will be
defined for rehabilitation work at which time a proposal will be prepared for design
work.

10) Condition assessment of the tank will require City of Palos Heights support for:
a) Providing site access
b) Draining the tank, opening of manways/hatches
c) Powering down existing cathodic protection system
d) Use of existing Saf-T-Climb for climbing on tank ladders
e) Tank washout to remove any sludge or debris from tank walls and base
f)

Tank disinfection and sampling to return to service upon completion

11) Optional services
a) The following services can be provided for an additional fee, at Owner’s discretion:
i.

Tank washout to remove any sludge or debris from tank walls and base.

ii.

Tank disinfection

Page 2 of 3

Fees for the scope of services as outlined in the preceding are shown below:
1) LAN Project Management and Assessment Services
2) Tank Industry Consultants (TIC) Services
3) Estimated expenses (printing, project specific travel)

$ 14,950.00
$ 9,800.00
$
250.00

Proposed Not-to-Exceed Fee:

$ 25,000.00

4) Optional Services:
Tank Washout (TIC):
Tank Disinfection (TIC):

$
$

1,715.00 (1 day; $950/day for any additional days)
450.00

LAN appreciates the opportunity to provide these services to the City. After you have had a
chance to review, we would be pleased to answer any questions or provide additional information that
may be helpful. Upon receipt of written notification of acceptance to the proposed scope and fee, we
can prepare a work authorization for review and procurement.

Sincerely,

Ozzie Garza, P.E.
Senior Associate, Team Leader
[email protected]

Page 3 of 3

COMMITTEE
MEETING
MINUTES

City of Palos Heights
Public Safety Committee
Tuesday, August 25, 2026
MINUTES
CALL TO ORDER/ROLL CALL
The Public Safety Committee meeting was held on August 25, 2026 at the Palos Heights City Hall.
Chairman Basso called the meeting to order at 6:30 pm. In attendance were Chairman Basso and
Alderman Scully. Also in attendance were Deputy Chief Crowley, Deputy Chief Parnitzke and Recording
Secretary Morgan Pukula.
APPROVAL OF MINUTES
Chairman Basso moved to approve the minutes of the May 26, 2026 Public Safety meeting, seconded by
Alderman Scully. All in favor. Motion carried.
POLICE ACTIVITY REPORT
There were 808 total calls for service.
TRAFFIC CRASH REPORT
Hit & Run
3
Property Damage
28
Personal Injury
9
TOTAL
40
MISCELLANEOUS REPORTS
a) Within the packet can be found, the Police Department Budget Report
b) Red Light Report – 137 violations issued
c) DACRA Report— 73 citations issued
d) Training Report – 82 hours
CRISIS INTERVENTION TEAM
a) Cases YTD – 76
TRAFFIC SUMMARY
a) DUI Arrests Year to Date – 32
b) Traffic Stops Year to Date – 3832
c) Arrests Year to Date – 273

NEW BUSINESS
Chairman Basso motioned to approve the cancellation of the remaining 2 years of the current contract
with AXON that is currently $396,000 for Fleet 3 car cameras and approve the proposed 10 year (20272036) contract with AXON that was revised to $210,000, seconded by Alderman Scully. On a voice vote,
the motion passed unanimously.
Chairman Basso motioned to approve the updated AXON contract, seconded by Alderman Scully. On a
voice vote, the motion passed unanimously.
Chairman Basso motioned to forego the formal bidding process to purchase a replacement Task Force
vehicle, seconded by Alderman Scully. The department received 3 competitive bids for the vehicle and
will be replacing the Task Force 2020 Ford pickup truck. Alderman Scully seconded the motion and the
motion passed unanimously.
Chairman Basso motioned to approve the purchase of a 2026 Chevrolet Silverado to be assigned to
Investigations; the purchase will include a $6,000 rebate, seconded by Alderman Scully. On a voice vote,
the motion passed unanimously.
OLD BUSINESS
None.
CORRESPONDENCE/EMPLOYEE RECOGNITION
Five of our patrol officers, Nick Belseth, Josh Casey, Tony Delaney, Forrest Marcinowski and Jake
Wiegand, all received Certificate of Appreciation from the Alliance Against Intoxicated Motorists for
their exceptional DUI enforcement.
Residents brought in cookies and various baked goods for watching their homes that were on house
watches. Chairman Basso mentioned the house watch program is a nice service the City offers for when
residents go out of town.
QUESTIONS/COMMENTS FROM THE AUDIENCE
None.
ALDERMEN’S COMMENTS
None.
ADJOURN
There being no further business, Chairman Basso made a motion to adjourn the meeting, seconded by
Alderman Scully. All in favor. Motion carried.
Meeting adjourned at 6:37 pm.
Respectfully Submitted,
Morgan Pukula, Recording Secretary

City of Palos Heights
Municipal Grounds and Property Committee
Tuesday, August 25, 2026/7:00 p.m.
MINUTES
CALL TO ORDER
Chairman Begley called to order the meeting of the Municipal Grounds and Property Committee on
Tuesday, August 25, 2026 at 7:02 p.m. at City Hall. In attendance were Chairman Begley, Alderman
Basso, Alderman Brennan, City Administrator Adam Jasinski, Public Works Director Joe Smith and
Recording Secretary Jan Tomaszewski. Alderman Clifford was absent.
APPROVAL OF MINUTES
Chairman Begley moved to approve the minutes of the Municipal Grounds and Property
Committee meeting held on July 28, 2026, seconded by Alderman Brennan. On a voice vote, the
motion passed unanimously.
PUBLIC COMMENT
None.
DIRECTOR’S REPORT
Director Joe Smith presented the following report:

•

Motor Vehicle Maintenance. The broken chipper will be up and running by Wednesday.

• Lake Katherine Capital Projects.
This repair is for a section of the deck coming off the back of the Clubhouse. The City will
purchase materials and the work will be done by Morfin Construction.
 Chairman Begley motioned to approve a proposal with Morfin Construction for the
Lake Katherine Clubhouse deck repairs labor only in the amount of $15,460.00,
seconded by Alderman Brennan. On a voice vote, the motion passed unanimously.
New carpeting for Gareth’s office and the support staff shared office.
 Chairman Begley motioned to approve proposal with Landmark Flooring to install
new carpeting in the Lake Katherine Nature Center offices in the amount of
$6,541.00, seconded by Alderman Brennan. On a voice vote, the motion passed
unanimously.

This is for the staircase on the backside of the Auditorium. That section is always in the
shade and remains a wet area. It will now be fabricated with a steel structure that will
last.

 Chairman Begley motioned to approve the proposal with DNA Fabrication LLC to
fabricate and install a steel staircase in the Lake Katherine Nature Center in the
amount of $9,242.00, seconded by Alderman Brennan. On a voice vote, the
motion passed unanimously.

This is the same contractor who installed the key fobs at City Hall.
 Chairman Begley motioned to approve the installation of security cameras and key
fobs in both the Nature Center and Clubhouse by JMH Networks in the amount of
$20,316.00, seconded by Alderman Brennan. On a voice vote, the motion passed
unanimously.
OLD BUSINESS
The Palos Goes Pink banners were reviewed by the Committee. The Committee asked that the
words “Lake Katherine” and “Sponsor” be removed.
After removal of those words, Public Works will get a final proof to send to Bannerville for an
order of 12 banners at a cost of $160 per banner ($1,920.00 total), which includes install and
takedown. The install will be scheduled for September 21st along Harlem Avenue. The City will
invoice the Palos Goes Pink event for cost reimbursement.

 Chairman Begley motioned to approve the manufacture and installation of 12

banners to be installed along Harlem Avenue commencing on September 21st and
running through mid-November at a cost of $1,920.00 to be reimbursed by the
Palos Goes Pink event, seconded by Alderman Brennan. On a voice vote, the
motion passed unanimously.

NEW BUSINESS
Public Works Director Smith gave an update on the Gazebo rebuild. All is complete except for the
railings. Incorrect railings were ordered and we are awaiting the arrival of the correct railings.
ADJOURNMENT
Chairman Begley motioned to adjourn, seconded by Alderman Brennan. All in favor.
Meeting adjourned at 7:17 p.m.
Respectfully Submitted,
___________________________________
Jan Tomaszewski, Recording Secretary

2

CITY OF PALOS HEIGHTS

Planning and Zoning Committee Meeting Minutes
August 25, 2026
CALL TO ORDER
Chairman Scully called the meeting to order at 7:02 p.m. on August 25, 2026. In attendance were:
Chairman Scully and Alderman Key. Also in attendance were, Assistant City Administrator Aimee
Ingalls, Recording Secretary Morgan Pukula and 4 guests.
APPROVAL OF MINUTES
Alderman Key motioned to approve the planning and zoning committee meeting minutes from
June 23, 2026, seconded by Chairman Scully. On a voice vote, the motion passed unanimously.
NEW BUSINESS
a. DOCKET 2026-11-SUP: A petition filed by Nicholas Burke with Country Financial.
A motion to recommend approval for a B-1 Restricted Business use, an insurance agency,
to operate in a B-1 Business District as a special use at the commonly known address at
12331 S. Harlem Avenue, Palos Heights, IL and contained within the following PIN: 2430-300-005-0000.
ZBA Vote (8/23/26) Recommended approval: Aye: 6 Nay: 0 Absent: 1
Alderman Key motioned to approve a B-1 Restricted Business use, an insurance agency, to operate
in a B-1 Business District commonly known address of 12331 S. Harlem Avenue, Palos Heights,
IL and contained within the following PIN: 24-30-300-005-0000, seconded by Chairman Scully.
On a voice vote, the motion passed unanimously.
OLD BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURN
There being no further business, Chairman Scully motioned to adjourn, seconded by Alderman
Lewandowski. All in favor and motion carried. Meeting adjourned at 7:04 pm.

Respectfully submitted,
Morgan Pukula
Recording Secretary

Page 1 of 1

City of Palos Heights
Water and Sewer Committee
Tuesday, August 25, 2026/6:30 pm
Minutes
CALL TO ORDER
Chairman Brennan called the Water and Sewer Committee meeting to order at 6:32 p.m. In attendance
were Chairman Brennan, Alderman Begley, Alderman Key, City Administrator Adam Jasinski, Public
Works Director Joe Smith and Recording Secretary Jan Tomaszewski. Alderman McGrogan was absent.
APPROVAL OF MINUTES
Alderman Begley moved to approve the minutes of the special meeting of August 11, 2026, seconded by
Alderman Key. On a voice vote, the motion passed unanimously.
PUBLIC COMMENT
Resident Stacey Melicharek was in attendance and inquired about the status of the sewer project on
Austin Avenue. She also requested assurance that the remaining work would not impact her property.
The Committee advised that the only remaining work consists of grouting the sewer and assured her
that this work would have no adverse impact on the proper functioning of the sewer.
She did inform the Committee that she has made a claim for damages from the July 27th storm with her
insurance carrier.
DIRECTOR’S REPORT
Director Smith reported:
•

Watermain Breaks. 27 YTD. This is on par for this time of the year.

•

300,000 Gallon Ground Level Storage Tank. Close to final payment. We are going live
tomorrow.
 Chairman Brennan motioned to approve payment No. 10 to Dahme Mechanical
Industries, Inc. for the 300,000 Gallon Ground Level Storage Tank in the amount of
$223,652.11, seconded by Alderman Begley. On a voice vote, the motion passed
unanimously.

•

Valve Assessment Program.
 Chairman Brennan motioned to approve proposal with M.E. Simpson Co., Inc. to
conduct the 2026 Valve Assessment Program in the amount of $24,121.00, seconded
by Alderman Begley. On a voice vote, the motion passed unanimously.

•

Driveway Repair.
 Chairman Brennan motioned to approve payment to Crest & Son Cement Contractors,
Inc. for driveway and curb repairs from a watermain break at 13001 Shawnee Road in

the amount of $5,975.00, seconded by Alderman Begley. On a voice vote, the motion
passed unanimously.
Advanced Metering Infrastructure (AMI) System Software. This is an automated water meter
reading system. Equipment received. We are scheduling installation. This system is paid through
a DCEO grant.
 Chairman Brennan motioned to approve payment to Core & Main for the installation
of antennas for the Advanced Metering Infrastructure (AMI) System in the amount of
$116,000.00, seconded by Alderman Begley. On a voice vote, the motion passed
unanimously.

•

PROFESSIONAL SERVICES


Chairman Brennan motioned to approve payment for professional engineering services with
RJN Group for the 2025 & 2026 Sewer and Manhole Rehab and 2026 On-Call UG
Infrastructure Services rending through July 31st, 2026 in the amount of $6,131.66, seconded
by Alderman Begley. On a voice vote, the motion passed unanimously.

Additional engineering services were required due to extensive changes in design, modifications and
permitting resulting from discussions with MWRD.
 Chairman Brennan motioned to approve work authorization with Lockwood, Andrews, &
Newnam, Inc. for additional design services including coordination, design modifications, and
permitting services related to Buckeye Pipeline for the final design of the improvement of
the Southwest Hwy Lift Station for an additional $15,000.00, seconded by Alderman Begley.
On a voice vote, the motion passed unanimously.
This relates to the existing tank. It will be inspected, assessed and rehabbed.
 Chairman Brennan motioned to approve proposal with Lockwood, Andrews, and Newnam,
Inc. to provide professional engineering services of the inspection and assessment of the
two-million-gallon portable water ground storage tank not to exceed the amount of
$25,000.00, seconded by Alderman Begley. On a voice vote, the motion passed
unanimously.


Chairman Brennan motioned to approve payment for professional engineering services with
Strand Associates, Inc. for Risk & Resiliency Survey and Emergency Response Plan updates
and the 80th Ave Pumping Station modifications rendering through July 31st, 2026 in the
amount of $14,286.89, seconded by Alderman Begley. On a voice vote, the motion passed
unanimously.

OLD BUSINESS
None.
NEW BUSINESS
None.
EXECUTIVE SESSION
Alderman Brennan motioned to recess to Executive Session at 6:46 pm to discuss purchase or lease of
property, seconded by Alderman Begley. All in favor.
2

RETURN TO REGULAR SESSION
Chairman Brennan motioned to return to Regular Session at 6:53pm, seconded by Alderman Begley. All
in favor.


Chairman Brennan motioned to enter into an agreement to purchase property located at
7752 W. 123rd Place, Palos Heights, seconded by Alderman Begley. On a voice vote, the
motion passed unanimously.

ADJOURNMENT
Chairman Brennan motioned to adjourn, seconded by Alderman Begley. All in favor.
Meeting adjourned at 6:54 p.m.

Respectfully submitted,
Jan Tomaszewski, Recording Secretary

3