On the agenda: Geneva meeting — FLOCK Camera (Aug 3)
Past ⚠ Agenda Watch Geneva, Illinois · Monday, August 3, 2026 — 2 months ago
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The published agenda for the August 3, 2026 meeting contains: "FLOCK Camera". The meeting has passed. The agenda stays here as a permanent public record.
Check the agenda document for the meeting time.
The agenda, word for word
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1
AGENDA
CITY COUNCIL MEETING
Monday, August 3, 2026 at 7pm
City Hall Council Chamber
109 James Street
Geneva, IL 60134
1.
CALL TO ORDER: ROLL CALL
2.
PLEDGE OF ALLEGIANCE
3.
PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS
a.
b.
Recognize Bennett Konkey, 2026 IHSA Class 3A Boys Track & Field 100M &
200M State Champion
Fire Department Promotion Ceremony for Lieutenant Josh Henschen
4.
AMENDMENTS TO AGENDA
5.
OMNIBUS AGENDA (OMNIBUS VOTE)
All Items listed with an asterisk (*) are considered to be routine by the City Council and
will be enacted by one motion. There will be no separate discussion on these items unless
a council member so requests in which event the item will be removed from the Omnibus
(Consent) Agenda and considered in its normal sequence on the agenda. All items on the
Omnibus Agenda require a simple majority vote unless otherwise indicated.
*6.
APPROVE CITY COUNCIL MINUTES FROM JULY 20, 2026
*7.
REPORTS
a.
First Quarter Goals Status Report
8.
MUNICIPAL BILLS FOR PAYMENT: $1,690,189.50
*9.
COMMITTEE OF THE WHOLE ITEMS OF BUSINESS
*a.
Approve Resolution No. 2026-89 Authorizing the Execution of a Professional Services
Agreement with Stanley Consultants, Inc. for the Keslinger Substation Upgrade Project in
the Projected Amount of $354,072.00.
Approve Resolution No. 2026-90 Authorizing Execution of a Contract with IHC
Construction Companies LLC at a Cost of $324,360.00 and Allow the City Administrator
to Approve Up to $32,436.00 in Change Orders for a Total Not-to-Exceed Amount of
$356,796.00 for East State Street Lead and Galvanized Water Service Line Replacement.
Approve Resolution No. 2026-91 Authorizing the Purchase of Fuel Through Al Warren
Oil Through July 5, 2027 Under the Terms and Pricing Established in SPC RFP #230.
*b.
*c.
2
CITY COUNCIL
AUG. 3, 2026
10.
PRESENTATION OF ORDINANCES, RESOLUTIONS, OTHER ITEMS
a.
Consider Resolution No. 2026-92 Authorizing the Mayor to Sign a Letter of
Understanding Between the City of Geneva and the State of Illinois, Acting on
Behalf of the Illinois Department of Transportation.
Consider Resolution No. 2026-93 Authorizing the Purchase of a Vulkan Rato-S
331Y Engine Coupler for the Geneva Generation Facility in the Amount of
$26,972.00.
b.
11.
PUBLIC COMMENT
When recognized by the Chair, proceed to the podium, state your name for the record,
and provide your public comments. Please understand this is your time to be heard and
the public body’s time to listen. No discussion or debate will follow.
12.
NEW BUSINESS
13.
ADJOURNMENT
ADA Compliance: Any individual with a disability requesting a reasonable accommodation in order to participate in
a public meeting should contact the City at least 48 hours in advance of the scheduled meeting. The City can be
reached in person at 22 S First Street, Geneva, IL or by telephone at (630) 232-7494. Every effort will be made to
allow for meeting participation. Notice of this meeting was posted consistent with the requirements of 5 ILCS 120/1
et seq. (Open Meetings Act).
GENEVA CITY COUNCIL MEETING MINUTES
Monday, July 20, 2026
City Hall Council Chambers
109 James St., Geneva, IL 60134
3
CALL TO ORDER
The Geneva City Council meeting was called to order by Mayor Kevin Burns at 7:00 p.m. in
the City Hall Council Chambers.
Elected Officials present:
Alderpersons: Dean Kilburg, Brad Kosirog, William Malecki, Amy Mayer, Jeff Palmquist,
Martha Paschke, Mark Reinecke.
Mayor Kevin Burns, City Clerk Vicki Kellick.
Elected Officials attending by video or teleconference: Larry Furnish.
Elected Officials absent: Anaïs Bowring, Richard Marks.
Others Present: City Administrator Alex Voigt, Attorney Scott Fintzen, Public Works Director
Rich Babica, Finance Director Jennifer Milewski, Economic Development Director Cathleen
Tymoszenko, Electric Division Superintendent Aaron Holton, Streets Superintendent Dan
Javed, Water Division Superintendent Bob VanGyseghem, City Planner Matt Buesing.
Others attending by video or teleconference: None.
PLEDGE OF ALLEGIANCE
Mayor Burns invited Matt Buesing to lead the Pledge of Allegiance.
PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS
Consider Mayor’s Appointments of John Harkness and Maxwell Schmitz to the Strategic Plan
Advisory Committee.
Moved by Ald. Mayer, Seconded by Ald. Palmquist.
MOTION CARRIED by unanimous voice vote of those present.
AMENDMENTS TO AGENDA
None.
OMNIBUS AGENDA (OMNIBUS VOTE)
All Items listed with an asterisk (*) are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a council
4
member so requests in which event the item will be removed from the Omnibus (Consent)
Agenda and considered in its normal sequence on the Agenda. All items on the Omnibus
Agenda require a simple majority vote unless otherwise indicated.
*APPROVE CITY COUNCIL MINUTES FROM JULY 6, 2026
*REPORTS
April Financial Report
May Revenue Report
*COMMITTEE OF THE WHOLE ITEMS OF BUSINESS (N/A)
Moved by Ald. Paschke, Seconded by Ald. Mayer.
AYES: 8 (Furnish, Kilburg, Kosirog, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 0
MUNICIPAL BILLS FOR PAYMENT: $3,367,726.53.
Moved by Ald. Mayer, Seconded by Ald. Paschke.
AYES: 8 (Furnish, Kilburg, Kosirog, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 0
PRESENTATION OF ORDINANCES, RESOLUTIONS, OTHER ITEMS
Consider Ordinance No. 2026-14 Granting a Zoning Ordinance Text Amendment
to Section 11-4A-4 to Add “Restaurant, Eatery or Café (no drive-through) as a
Special Use in the D-IM District.
Moved by Ald. Mayer, Seconded by Ald. Malecki.
AYES: 8 (Furnish, Kilburg, Kosirog, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 0
Consider Ordinance No. 2026-15 Granting a Special Use Permit for a Restaurant
at 321 Stevens Street, Suite N. (Chianti’s Carryout & Catering).
Moved by Ald. Paschke, Seconded by Ald. Mayer.
AYES: 8 (Furnish, Kilburg, Kosirog, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 0
Consider Resolution No. 2026-84 Restating and Extending Site Plan Approval
Granted to Venture One Acquisitions, LLC.
Moved by Ald. Kosirog, Seconded by Ald. Mayer.
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On a question by Ald. Malecki, Dir. Tymoszenko explained that the city has prepared for
industrial development at the site with respect to utility extensions that have been completed.
She noted that there is a low vacancy rate for this size of industrial development and that the
developer did not build before the market was ready. She stated that the developers currently
have an option with the owner and are ready to close.
On a question from Ald. Kilburg, Venture One Acquisitions representative Ryan Stoller noted
that the group is looking to extend the same plan that was approved by the City Council with no
additional changes. He stated that this will be approximately an $80 million investment in the
community. Since vacancy for this type of development is at lows of 2-3%, this is a great time
to develop the land as approved. Financing has been secured and they are ready to close and
break ground. Mr. Stoller noted that they’ve been working closely with the current landowner
and that his goals are aligned with Venture One’s. Last year, a Fortune 500 company was ready
to move forward with relocating their manufacturing headquarters to the site but tariffs forced
that company to sign a three-year renewal for their current location.
On a question by Ald. Mayer, Mr. Stoller stated that there are no plans to make this site a data
center as it is not suitable for that purpose and is not permitted for heavy water use.
AYES: 6 (Furnish, Kosirog, Mayer, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 2 (Kilburg, Malecki)
Consider Resolution No. 2026-85 Authorizing Destination Geneva Grant with
GROW Geneva for Earth Made Market.
Moved by Ald. Paschke, Seconded by Ald. Mayer.
AYES: 8 (Furnish, Kilburg, Kosirog, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 0
Consider Resolution No. 2026-86 Authorizing Destination Geneva Grant with
Kristin Holly LLC for Autumn Fest.
Moved by Ald. Paschke, Seconded by Ald. Mayer.
AYES: 8 (Furnish, Kilburg, Kosirog, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 0
Consider Resolution No. 2026-87 Authorizing the Purchase of Automated Switch
at Keslinger Substation Utilizing the WESCO Sourcewell Contract 091422 WES
in an Estimated Amount of $148,901.00 to be delivered in FY28.
Moved by Ald. Paschke, Seconded by Ald. Kosirog.
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AYES: 8 (Furnish, Kilburg, Kosirog, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 0
Consider Resolution No. 2026-88 Authorizing the Execution of FY2025-26 Budget
Amendments.
Moved by Ald. Mayer, Seconded by Ald. Malecki.
AYES: 8 (Furnish, Kilburg, Kosirog, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 0
Consider Ordinance No. 2026-13 Granting a Special Use Permit for a Solar
Photovoltaic Farm at 1203 E. Fabyan Parkway.
Moved by Ald. Paschke, Seconded by Ald. Mayer.
On a question by Ald. Palmquist, OneEnergy Development representative Forrest Houk
explained that a 30-year term was chosen because the panels are warranted that way. The group
has an Agricultural Impact Mitigation Agreement with the Department of Agriculture for a
decommissioning bond with the city so that whatever happens to the company over the next 30
years, the money is set aside for the project’s removal.
Ald. Kosirog stated that a 30-year term seems too long, especially since the sales tax revenue
from the project is disappointing and the solar power generated won’t be used by Geneva’s own
grid. On a question by Ald. Kosirog, Mr. Houk explained that the site was chosen because the
three requirements for a solar farm site are that it must be suitable for solar, have a willing
landowner, and be a place where electrons are injected onto the grid without needing major
upgrades.
AYES: 7 (Furnish, Kilburg, Mayer, Malecki, Palmquist, Paschke, Reinecke)
ABSENT: 2 (Bowring, Marks)
NAYS: 1 (Kosirog)
PUBLIC COMMENT
St. Charles resident Anthony Catella provided remarks on the occasion of America’s 250th
birthday.
Chamber of Commerce board member Mike Olesen promoted their upcoming events including
the Art Fair.
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NEW BUSINESS
On a question by Ald. Kilburg, Admin. Voigt noted that there are increased police patrols on
the east side during construction with enforcement of speeding vehicles. On another question,
Dir. Babica noted that Dodson is serving as the primary access point to Route 25 for the fire
department and that Dodson and Longview will be patched before the school year begins. On
another question, Dir. Babica stated that a number or arterial streets will need reconstruction but
not until State St. construction is complete because the residents in the area have been through
enough of an inconvenience. Dir. Babica stated that construction trucks must sometimes use
side roads as permitted by law.
ADJOURNMENT
There being no further business, moved by Ald. Kosirog to adjourn the Geneva City Council
meeting.
MOTION CARRIED by unanimous voice vote of those present.
The meeting adjourned at 8:32 PM.
______________________________
Vicki Kellick
Geneva City Clerk
8
AGENDA ITEM EXECUTIVE SUMMARY
Agenda Item:
FY 2027 First Quarter Goal Update
Presenter & Title:
Alex Voigt, City Administrator
Date:
August 3, 2026
Please Check Appropriate Box:
☐ Committee of the Whole Meeting
☒ City Council Meeting
☐ Public Hearing
☐ Special Committee of the Whole Meeting
☐ Special City Council Meeting
☐ Other -
Associated Strategic Plan Goal/Objective: SG-I, IE-II
Estimated Cost: $ N/A
Budgeted? ☐ Yes
☐ No
Other
Funding?
☐ Yes
☐ No
If “Other Funding,” please explain how the item will be funded:
Executive Summary:
The FY27 quarterly goal updates will be provided in a new format. The format is intended to
provide a snapshot of progress to the City Council and community in an easy to review
document. The purpose of the new format is to provide a document that allow the Council track
the progression of the budgetary goals throughout the year with a comprehensive report at the
end of each fiscal year. The first page of the report provides an explanation of the new template.
Attachments: (please list)
• FY27 Q1 Goal Reports
choose an item affirmative votes for passage. (City Council Only)
Recommendation / Suggested Action: (how the item should be listed on agenda)
FY 2027 First Quarter Goal Update
9
Sample Goal Report:
City Department
Individual Departmental goals
Funding
Completion Strategic
Date
Plan*
Status
Notes/Narrative
Funding
source to
support
the goal.
List the
area of
the
Strategic
Plan this
goal will
work to
achieve.
See
below.
List any notes to
support/explain the
status.
Anticipated
date of
completion
Status Key:
To-Do: Tasks not yet started.
Doing: The specific step is being worked on/underway.
Done: Completed.
FY2027 Council Strategic Plan Priorities*
The priorities selected by the City Council for the FY27 Budget are listed below for reference. In
the reports, they are noted in bold.
Strong Governance III (SG-III): Facilities meet community needs
The City takes action to provide modern facilities capable of meeting current and future
community needs, and accommodating new technologies and service models.
Inform and Engage Residents II (IE-II): Effectively engage the community
Through coordinated strategy and collaboration, the City works to inform and engage residents.
Stakeholders have a greater awareness of opportunities to participate in policy-making and
planning efforts.
Purposeful Growth and Economic Vitality II (PGEV-II): A diverse and resilient economy
The City utilizes programs and policies to attract new investment and facilitate reinvestment that
increases and diversifies the tax base.
Quality Infrastructure and Services III (QIS-III): Dependable Infrastructure
Infrastructure investment improves the City’s ability to reliably deliver utility, emergency, lifesafety, transportation, and professional services.
10
City Administrators Office
Funding
Completion Strategic
Date
Plan
Status
Notes/Narrative
Doing
Development is underway. Facility Master
Plan data is currently being evaluated and
synthesized to support the Facility
Management Plan.
To-Do
Project delayed due to staff turnover.
Implementation will resume as staffing
resource's become available.
General
SG-II, IE-I,
operating/staff 4/30/2027
IE-III
time
Doing
System demos have been scheduled,
evaluation of options will follow.
General
Undergo a comprehensive review and update of the City Code,
operating/staff 4/30/2027 IE-III, QIS-I
including accompanying policies and procedures.
time
Doing
Request for Qualifications is drafted, will be
published on the City website in September.
Goal #1
Collaborate with the Finance Department in the development
of a Citywide Facility Management Plan aligned with the Facility
General
SG-II, SGmaster Plan, and departmental stakeholders, that defines
operating/staff 4/30/2027
III
lifecycle maintenance standards, capital reinvestment
time
schedules, and long-term funding strategies.
Goal #2
Participate in initiative to evaluate and update the full schedule
of municipal fees and fines. Partner closely with all operating
General
departments to assess cost-recovery levels, benchmark
operating/staff 4/30/2027
comparable municipalities, and recommend a modernized,
time
equitable, and legally compliant fee structure for Council
consideration.
SG-II
Goal #3
Research and evaluate an electronic Freedom of Information
Act (FOIA) System
Goal #4
11
Goal #5
Evaluate current website accessibility features including
website re-design, implement tools specific to improving
accessibility.
General
operating/staff 4/30/2027
time
IE-I, IE-II,
IE-III,
SAWC-II,
QIS-I
Doing
Underway, "Audio Eye" was implemented in
June, additional features will continue to be
added.
12
Administrative Services
Funding
Completion Strategic
Date
Plan
Status
Notes/Narrative
Doing
Staff is reviewing previous survey
formats and will be working to
convert survey into new Polco
software in next quarter.
To-Do
This function recently transitioned
to administrative services,
Department is gathering input from
the event season and will begin
work in next quarter.
Doing
IT Division has completed initial
assessment and will present
recommendations internally prior
to development of next budget.
Doing
IT Staff are confirming technical
requirements and costs with Kane
County to determine if hosted or on
premise solution will be more
feasible and cost effective.
Goal #1
Develop and conduct an organization wide engagement survey.
General
operating/staff
time
10/1/2026
QIS-II
Goal #2
Review and revise festival applications to advance and promote
City's objectives related to accessibility, environmental
stewardship, and bike and pedestrian safety.
General
operating/staff
time
12/1/2026
ES-II,
SAWC-III
Goal #3
Evaluate and make recommendations regarding Office 365 and
long-term software needs and desktop setups.
General
operating/staff
time
8/30/2026
QIS-I, QISIII
Goal #4
Develop and implement a plan for the replacement and update of
City's email servers, providing options for future cloud based and
virtual networking.
General
operating/staff
time, +$35K
1/31/2027
QIS-I, QISIII
13
Finance
Funding
Completion Strategic
Date
Plan
Status
Notes/Narrative
Goal #1
Lead and citywide initiative to evaluate and update the full schedule
of municipal fees and fines. Partner closely with all operating
departments to assess cost-recovery levels, benchmark comparable
municipalities, and recommend a modernized, equitable, and legally
compliant fee structure for Council consideration.
Staff time
4/30/2027
SG-II
To-Do
Project delayed due to staff
turnover. Implementation will
resume as staffing resource's
become available.
Doing
Development is underway. Facility
Master Plan data is currently being
evaluated and synthesized to
support the Facility Management
Plan.
Doing
Utility Administration & Operations
Manual and the Grant
Administration Reference Guide
were completed June 2026. Budget
Development Manual
enhancements are the next phase
of the is initiative.
Goal #2
Collaborate with the Facilities Manager in the development of a
Citywide Facility Management Plan aligned with the Facility Master
Plan, and departmental stakeholders, that defines Lifecyle
maintenance standards, capital reinvestment schedules, and longterm funding strategies.
General
operating/staff
time
4/30/2027 SG-II, SG-III
Goal #3
Design and publish comprehensive internal resources - including an
Accounts Payable Manual and a Budget Development Manual - to
ensure consistent practices, support new staff onboarding, and
enhance organizational knowledge retention.
General
operating/staff
time
10/31/2026
IE-I
14
Goal #4
Advance the accessibility, clarity, and strategic value of the City's
financial reporting by improving monthly reports, and departmental
budget materials. Expand support for non-financial stakeholders
through targeted training and communication tools that strengthen
understanding of fiscal conditions and long-term planning priorities.
General
operating/staff
time
10/31/2026
IE-I
Doing
Monthly Financial Reports have
been redesigned into Executive
Financial Briefings for City Council.
Development of a Budget Academy
for internal staff is also underway.
Doing
Currently efforts are focused on
evaluating Accounts Receivable,
and investment portfolio workflow
to improve efficiency, standardized
processes, and enhance data
quality.
To-Do
Project delayed due to staff
turnover. Implementation will
resume as staffing resources
become available.
Goal #5
Build upon recent ERP system implementation efforts by expanding
staff training, standardizing system workflows, and improving data
quality across departments.
General
operating/staff
time
7/1/2026
QIS-I
Goal #6
Transition the work order initiation process from email to the ERP
General
system by implementing a standardized, system-based workflow that
operating/staff
increases accuracy, improves tracking, and reduces manual
time
handling.
7/1/2026
QIS-I
15
Community Development
Funding
Completion Strategic
Date
Plan
Status
Notes/Narrative
Doing
Staff has prepared an analysis of third-party
costs incurred by the City in relation to
current deposit requirements. Application
fees and deposit requirements have also
been obtained from comparable
communities in the region. Additional
analysis is needed before formulating a
recommendation.
Done
The City Council approved Resolution 202643 authorizing the establishment and
implementation of the grant program. An
overview of the program was presented at a
public workshop on May 11, 2026.
Applications are available on the City's
website.
Goal #1
Review and update permit application fees, inspection fees,
application fees for Planning & Zoning Commission or Historic
General
Preservation Commission review, and deposit requirements
operating/staff
for applications requiring a public hearing, legal review,
time
and/or third-party review.
1/31/2027
SG-II
Goal #2
Launch a historic preservation residential façade grant
program to provide aid to property owners following the City's
adopted rehabilitation.
General
operating/staff
time, $50K
7/31/2026
PGEV-II
16
Goal #3
Establish a scheduled flow of public information and
education regarding historic preservation rehabilitation
standards and best practices.
General
operating/staff
time
1/31/2027
IE-I, IE-II
Doing
For National Preservation Month the City
hosted a free community workshop on
permitting and resources, and two guided
historic walking tours ("Geneva Connected"
and "Women of Geneva"). Digital versions of
both tours remain available. The updated
historic properties survey has been made
available as an interactive online map. Fiveminute field guides are presented at regular
meetings of the Historic Preservation
Commission.
Doing
Over 80 stakeholders participated in small
group interviews in early April. A community
engagement event was held at Geneva High
School on May 7th. An online community
survey was made available through mid June
and it received 404 responses. A draft
Existing Conditions Report has been prepared
and is currently under review by city staff.
The report will be reviewed by the Steering
Committee in the near future and then be
made available to the public before beginning
Phase 2 (Envision) of the process.
Goal #4
Revise and update the Comprehensive Plan. The plan will
consolidate the Affordable Housing Plan, Bikeway
Implementation Plan, Downtown/Station-Area Master Plan,
Historic Preservation Plan, and Southeast Master Plan.
Review and update zoning, subdivision, and other land
regulations to align with the Comprehensive Plan.
General
operating, staff
time, General
4/30/2027
Capital Projects,
$400K
PGEV-III,
SAWC-I,
SAWC-III
17
Economic Development
Funding
Completion Strategic
Date
Plan
Status
Notes/Narrative
PGEV-I,
QIS-III
Doing
Work to draft an RFP for this study
is underway.
PGEV-I,
PGEV-II
Work continues; an alternative
funding report was presented in
Nov. 2025, a Riverboat grant
Doing application for upgrades of the
directory signs was unsuccessful
and work on the French Market
Pavilion grant is underway.
Goal #1
General
operating, Staff
Lead efforts to undertake a parking study to meet the demands of
time, General
today's end users, including residents, visitors, commuters, business
Capital Projects
and property owners.
Commuter
Parking
4/30/2027
Goal #2
General
Prioritize needs and identify funding opportunities for investment and operating, Staff
maintenance of downtown area streetscape and improvements.
time, SSA1
Operating
4/30/2027
Goal #3
Pursue and foster regional partnerships to grow the market area.
General
operating/staff
time
Work is underway with regional
PGEV-I,
partners to complete a hotel study,
4/30/2027 PGEV-II, IE- Doing
a destination rebrand and meeting
II
market assessment.
18
Goal #4
Enhance business communications and create a recognition
program.
General
operating/staff
time
4/30/2027
PGEV-I,
SAWC-II,
IE-II
Outreach efforts continue and were
initially focused on East State
Doing Street businesses to try to mitigate
some of the construction
challenges.
19
Police
Funding
Completion
Date
Strategic
Plan
Status
Notes/Narrative
Participate in the evaluation of current fines and fees related to the
police department and determine if adjustments are appropriate.
Staff time
4/30/2027
QIS-I
Doing
Information related to current fees and fines
from other municipalities is being gathered.
General
operating/staff
time
11/30/2026
QIS-I,
SAWC-II
Doing
Information gathering is ongoing to determine if
this will be presented to the city council
4/30/2027
SG-III,
PGEV-I,
QIS-I
Doing
Work on this project began last FY. Work on the
next steps is continuing.
1/30/2027
IE-I, IE-II,
Doing/To
SAWC-II,
Do
QIS-I
National Night Out will be held on August 4th.
Other events will be forthcoming.
4/1/2027
IE-I, IE-II,
SAWC-II,
QIS-I
This goal has not moved forward as of yet due to
staffing challenges.
Goal #1
Goal #2
Research the impact of the FLOCK Camera System on the police
department and the community and present results to the City
Council.
Goal #3
Participate in efforts to undertake a parking study to meet the
demands of today's end users, including residents, visitors,
commuters, business and property owners.
General
operating, Staff
time, General
Capital Projects
Commuter
Parking
Goal #4
General
Expand community outreach programs (e.g. National Night Out, Ice
operating/staff
Cream in the Park, Coffee with a Cop).
time
Goal #5
Partner with the Communications Coordinator to establish a
designated traffic safety initiative bringing awareness to
vehicle/pedestrian safety with the goal of reducing traffic crashes
and driving complaints by 5%.
General
operating/staff
time
To Do
20
Fire
Funding
Completion Strategic
Date
Plan
Complete the CFAI 2026 accreditation cycle: update the Fire and
Emergency Service Self-Assessment Manual (FESSAM) to the
10th Edition, update the 2021 Strategic Plan and update the 2021
Standard of Cover/Community Risk Assessment, undergo a
successful site visit and successfully appear before the
Commission for approval.
General
operating,
Staff time
8/31/2026
QIS-I, QISIII
Staff time
4/30/2027
QIS-I, QISDelayed due to unexpected departure of the
To-Do
III
fire marshal.
Staff time
4/30/2027
QIS-I, QISIII
Staff time
4/30/2027
QIS-I, QISDelayed due to unexpected departure of the
To-Do
III
fire marshal.
Status
Notes/Narrative
Goal #1
Goal #2
In collaboration with the Community Development and Finance
Departments, review and revise existing fee structure, develop
new revenue streams.
Successfully completed site visit with a
Doing recommendation for accredited status.
Hearing on 08/18/2026 for final approval.
Goal #3
Continued the reimage and revision of the department Standard
Operating Guidelines and general documents incorporating the
use of a digital document management system.
Doing
90% of SOG's completed, pending start of
digital document management.
Goal #4
In collaboration with the Community Development Department,
update and adopt the 2024 International Fire Code.
21
Public Works
Funding
Completion Strategic
Date
Plan
Status
Notes/Narrative
Goal #1
Research, review and develop design guidelines and
construction standards to implement the necessary best
practices associated with the Bird City Illinois Designation.
General/Water
/Wastewater
QIS-III, ES12/30/2026
Operating;
I
Staff time
Doing
Guidelines have been researched and
incorporated into the West Lane Detention
Pond Restoration Project. Preparing
documentation for future applications in
similar projects or new construction.
General/Water
/Wastewater/E
QIS-III, ESlectric
4/30/2027
I
Operating;
Staff time
Doing
Underway with reviewing applications with
development of the new MS4 Permit.
General/Water
/Wastewater/E
lectric
7/31/2025
Operating;
Staff time
QIS-III
Done
Completed
General/Water
/Wastewater/E
lectric
1/31/2027
Operating;
Staff time
QIS-III,
PGEV-II,
SG-III
To-Do
No Update
Goal #2
Incorporate new IEPA Municipal Separate Storm Sewer System
(MS4) Permit requirements.
Goal #3
Implement JULIE Positive Response System Regulations into
department operations.
Goal #4
Review design standards for public improvements and prepare
recommendations, updates, and revision as necessary.
22
Expenditure Summary Report
City of Geneva Expenditures - 8/3/2026
City of Geneva Payroll
$
863,430.11
826,296.47
City of Geneva Total Expenditures for Approval $ 1,689,726.58
*Tri-Com Expenditures
462.92
Report Total $ 1,690,189.50
*The total expenditures reflected in this summary include invoice allocations for Tri-Com Central Dispatch.
These invoices are displayed solely for reconciliation purposes so the Expenditure Summary Report aligns
with the Detailed Expenditure Report. The Geneva City Council does not review or approve Tri-Com invoices
as part of this report; inclusion does not constitute authorization or approval of those expenditures.
23
Expenditures by Fund
Fund
General
Motor Fuel Tax
SPAC
Beautification
Tourism
Restricted Police Fines
PEG
Mental Health
SSA # 1
SSA # 4
SSA # 5
SSA # 7
SSA # 9
SSA # 11
SSA # 16
SSA # 18
SSA # 22
$
Amount
341,222.93
175.49
19,919.87
-
Fund
SSA # 23
SSA # 26
SSA # 32
General Capital Projects
Infrastructure Capital Projects
Prairie Green
TIF # 2
TIF # 3
TIF # 4
Capital Equipment
Electric
Water/Wastewater
Refuse
Cemetery
Commuter Parking
Group Dental Insurance
Workers Compensation
$
$
Amount
19,729.47
139,885.66
139,661.10
197,640.81
1,973.60
539.04
2,682.14
863,430.11
24
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Vendor 1323 - 4imprint Inc
15270311
Promotional Items
Vendor 2338 - Air Filter Engineers
IN1106723
GGF Air Filters
Vendor 3567 - Anixter Inc
6743965-01
UG Cable Replacement Cable 2627
6808246-00
URD Cable
6843714-00
Stock Items - Line
6844818-00
Ref Invoice 6808246-00
Correction
6844824-00
Ref Invoice 6743965-00
Correction
Status
Edit
Edit
Held Reason
Invoice Date
Due Date
Vendor 1351 - Atlas Bobcat LLC
HU3438
Glass Door & Seal Bulb Door
HU3519
Air & Element Filters
Vendor 3874 - Auto-Wares Group
479-521209
Fuel & Oil Filters
479-521259
Oil Filter
479-521298
Oil Filter
479-521299
Air Filter
479-521444
Credit Memo
479-521527
Cabin Air Filter
479-521528
Oil Filter
479-521531
Fuel Tank Cap
479-521711
Oil Filter
479-521712
Cabin Air Filter
479-521955
Steer Box Repair
479-521959
Air & Oil Filters
479-522046
Oil Filter
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
Received Date
Payment Date
Invoice Net Amount
07/06/2026
08/03/2026
Vendor 1323 - 4imprint Inc Totals
08/05/2026
07/23/2026
Invoices
1
596.92
$596.92
06/03/2026
08/03/2026
Vendor 2338 - Air Filter Engineers Totals
08/05/2026
07/17/2026
Invoices
1
2,655.80
$2,655.80
Edit
07/09/2026
08/03/2026
08/05/2026
07/17/2026
12,425.00
Edit
Edit
Edit
07/09/2026
07/17/2026
07/17/2026
08/03/2026
08/03/2026
08/03/2026
08/05/2026
08/05/2026
08/05/2026
07/28/2026
07/28/2026
07/28/2026
11,823.84
129.78
(38.08)
Edit
07/17/2026
08/03/2026
08/05/2026
07/28/2026
38.08
Vendor 3567 - Anixter Inc Totals
Vendor 1313 - Asplundh Tree Expert LLC
70Z91526
Tree Trimming
70Z91626
Tree Trimming
71N52226
Tree Trimming
71N52326
Tree Trimming
72H23826
Tree Trimming
72H23926
Tree Trimming
G/L Date
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Invoices
07/10/2026
08/03/2026
07/10/2026
08/03/2026
07/10/2026
08/03/2026
07/10/2026
08/03/2026
07/17/2026
08/03/2026
07/17/2026
08/03/2026
Vendor 1313 - Asplundh Tree Expert LLC Totals
08/05/2026
07/20/2026
08/05/2026
07/20/2026
08/05/2026
07/20/2026
08/05/2026
07/20/2026
08/05/2026
07/20/2026
08/05/2026
07/20/2026
Invoices
07/10/2026
08/03/2026
07/18/2026
08/03/2026
Vendor 1351 - Atlas Bobcat LLC Totals
08/05/2026
07/23/2026
08/05/2026
07/28/2026
Invoices
06/24/2026
06/25/2026
06/25/2026
06/25/2026
06/29/2026
06/30/2026
06/30/2026
06/30/2026
07/02/2026
07/02/2026
07/08/2026
07/08/2026
07/09/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
5
$24,378.62
6
1,433.60
1,020.16
5,335.04
5,124.96
6,833.28
5,335.04
$25,082.08
2
445.54
415.30
$860.84
65.26
4.41
4.41
21.69
(144.77)
10.77
4.41
20.69
4.41
9.91
43.09
32.72
4.41
Page 1 of 13
25
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
479-522128
479-522129
479-522173
479-522174
479-522242
479-522282
479-522283
479-522306
479-522324
479-522335
479-522353
479-522390
479-522391
479-522399
479-522400
479-522401
479-522410
479-522415
479-522498
479-522501
479-522502
479-522662
479-522695
479-522743
479-522770
479-522829
479-522891
479-522893
479-522924
Rotors
Hub Assembly, Oil Seal & Rotors
Exhaust Manifold Bolt
Exhaust Manifold
Exhaust flange Bolt
Air, Fuel & Oil Filters
Fuel & Oil Filters
Male T Plug
Air, Fuel & Oil Filters
Washer Nozzle
Oil Filter
Air, Cabin Air & Oil Filters
Coupler Kit
Credit Memo
Air & Fuel Filters, Oil Cartridge
Air & Fuel Filters, Oil Cartridge
Oil Filter
Power Steering Fluid
Oil Filter
Air & Oil Filters
Cabin Air Filter
Water Filter
Air & Fuel Filters
Cabin Air & Oil Filters
Air & Cabin Air Filters
Oil Filter
Air Filter
Fuel Filter
Oil Filter
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Held Reason
Invoice Date
Due Date
G/L Date
Received Date
Payment Date
Invoice Net Amount
07/09/2026
08/03/2026
07/09/2026
08/03/2026
07/10/2026
08/03/2026
07/10/2026
08/03/2026
07/13/2026
08/03/2026
07/13/2026
08/03/2026
07/13/2026
08/03/2026
07/14/2026
08/03/2026
07/14/2026
08/03/2026
07/14/2026
08/03/2026
07/14/2026
08/03/2026
07/15/2026
08/03/2026
07/15/2026
08/03/2026
07/15/2026
08/03/2026
07/15/2026
08/03/2026
07/15/2026
08/03/2026
07/15/2026
08/03/2026
07/15/2026
08/03/2026
07/16/2026
08/03/2026
07/16/2026
08/03/2026
07/16/2026
08/03/2026
07/20/2026
08/03/2026
07/20/2026
08/03/2026
07/21/2026
08/03/2026
07/21/2026
08/03/2026
07/21/2026
08/03/2026
07/22/2026
08/03/2026
07/23/2026
08/03/2026
07/23/2026
08/03/2026
Vendor 3874 - Auto-Wares Group Totals
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
08/05/2026
07/29/2026
Invoices
42
139.99
316.07
30.29
26.49
26.49
109.64
48.23
9.78
552.36
10.89
4.41
46.22
15.69
(552.36)
276.18
276.18
9.24
20.59
4.45
33.02
13.20
30.64
73.49
20.80
27.86
4.41
39.79
21.34
9.39
$1,726.18
07/15/2026
08/03/2026
Vendor 4174 - Axon Enterprise Inc Totals
08/05/2026
07/28/2026
Invoices
1
80,514.72
$80,514.72
07/01/2026
08/03/2026
Vendor 1928 - BDK Door Co. Inc. Totals
08/05/2026
07/13/2026
Invoices
1
410.00
$410.00
07/13/2026
08/03/2026
Vendor 1267 - Boardman & Clark LLP Totals
08/05/2026
07/17/2026
Invoices
1
425.00
$425.00
Vendor 2389 - Bollinger Lach & Associates, Inc.
24818-13
East State Street Thru 6/30/2026 Edit
06/30/2026
08/03/2026
Vendor 2389 - Bollinger Lach & Associates, Inc. Totals
08/05/2026
07/14/2026
Invoices
1
86,136.71
$86,136.71
Vendor 4174 - Axon Enterprise Inc
INUS464436
Body Worn Cameras & Tasers
Vendor 1928 - BDK Door Co. Inc.
805111161
Service Call - PW
Vendor 1267 - Boardman & Clark LLP
320402
Legal Services
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
Edit
Edit
Edit
Page 2 of 13
26
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Vendor 5899 - Brabazon Pumpe Company LTD
5314889
High Pressure Refrigerated Air
Dryer
Status
Edit
Held Reason
Invoice Date
Due Date
G/L Date
Received Date
06/16/2026
08/03/2026
08/05/2026
07/17/2026
Vendor 5899 - Brabazon Pumpe Company LTD Totals
Vendor 5208 - Jacqueline Buffington
072826
WC Claim
Vendor 1179 - Calco LTD
AU83811
Deionized Water Service
Edit
Edit
Invoice Net Amount
4,974.00
1
$4,974.00
07/28/2026
08/03/2026
Vendor 5208 - Jacqueline Buffington Totals
08/03/2026
07/28/2026
Invoices
1
2,682.14
$2,682.14
07/08/2026
08/03/2026
Vendor 1179 - Calco LTD Totals
08/05/2026
07/14/2026
Invoices
1
221.28
$221.28
Vendor 1433 - Caterpillar Power Generation System
CPG-26-30019
Operations & Maintenance
Edit
07/08/2026
08/03/2026
Agreement
Vendor 1433 - Caterpillar Power Generation System Totals
Vendor 1538 - Center for Public Safety Excellence Inc
05-20649
Site Visit Expenses for Peer Team Edit
07/10/2026
08/03/2026
05-20716
Annual Accreditation Fee
Edit
07/20/2026
08/03/2026
Vendor 1538 - Center for Public Safety Excellence Inc Totals
Vendor 5775 - Chem-Wise
1436092
Pest Control Service - CH &
Edit
03/03/2026
08/03/2026
Finance
Vendor 5775 - Chem-Wise Totals
Vendor 1012 - City of Batavia
SECU001672
Swedish Days Detail
Edit
07/09/2026
08/03/2026
Vendor 1012 - City of Batavia Totals
Vendor 1304 - City of Geneva
2026-1066
426 Maple Ln
Edit
07/21/2026
08/03/2026
2026-1068
207 McKinley Ave
Edit
07/24/2026
08/03/2026
Vendor 1304 - City of Geneva Totals
Vendor 1013 - Clark Baird Smith LLP
3941
Legal Expense
Edit
05/31/2026
08/03/2026
Vendor 1013 - Clark Baird Smith LLP Totals
Vendor 5495 - Colliflower
03066691
Crimp Fitting
Edit
07/15/2026
08/03/2026
Vendor 5495 - Colliflower Totals
Vendor 1141 - Comcast Cable
0450011180/0626
Cable Service
Edit
06/24/2026
08/03/2026
0450022765/0626
Cable Service
Edit
06/26/2026
08/03/2026
0450240920/0726
Cable Service
Edit
07/14/2026
08/03/2026
Vendor 1141 - Comcast Cable Totals
Vendor 1245 - ComEd
0311512222/0726
Electric Service - Well #9
Edit
07/15/2026
08/03/2026
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
Invoices
Payment Date
06/30/2026
07/16/2026
Invoices
08/05/2026
07/22/2026
08/05/2026
07/22/2026
Invoices
08/05/2026
25,801.55
1
$25,801.55
2
8,870.23
1,580.00
$10,450.23
07/28/2026
Invoices
90.00
1
$90.00
1
552.00
$552.00
07/21/2026
07/28/2026
07/24/2026
07/28/2026
Invoices
2
207.50
207.50
$415.00
08/05/2026
07/23/2026
Invoices
1
1,822.50
$1,822.50
08/05/2026
07/21/2026
Invoices
1
21.95
$21.95
3
74.17
42.33
90.09
$206.59
08/05/2026
07/15/2026
Invoices
08/05/2026
07/15/2026
08/05/2026
07/28/2026
08/05/2026
07/22/2026
Invoices
08/05/2026
07/20/2026
5,961.12
Page 3 of 13
27
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason
Invoice Date
Due Date
Vendor 1245 - ComEd Totals
Vendor 4198 - Core & Main LP
Z386787
PVC Coupling
Vendor 1543 - Customized Energy Solutions LTD
1098906
PJM Auction Revenue Rights June 2026
Edit
Edit
08/03/2026
Vendor 1543 - Customized Energy Solutions LTD Totals
Vendor 4988 - Divergent Alliance
INV1925R
3 Phase URD Grounds
INV1989R
Rubber Goods Testing
INV1990R
Rubber Goods Testing
INV1991R
Rubber Goods Failure
Replacements
INV5299
Rubber Goods Failure
Replacements
Vendor 1247 - Eagle Engraving
2026-5414
MABAS Tags
2026-5424
Badges, Collar Brass & Name
Plates
2026-5537
Uniform Badges
06/30/2026
Payment Date
Invoice Net Amount
1
$5,961.12
1
156.34
$156.34
07/28/2026
728.34
1
$728.34
Edit
Edit
Edit
Edit
12/06/2024
12/18/2024
12/18/2024
12/18/2024
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
07/29/2026
07/29/2026
07/29/2026
07/29/2026
3,294.63
3,137.00
3,631.90
951.66
Edit
07/09/2026
08/03/2026
08/05/2026
07/22/2026
3,417.42
Edit
Edit
Edit
Edit
Invoices
07/10/2026
08/03/2026
Vendor 1997 - Door Systems Inc Totals
07/09/2026
07/09/2026
08/03/2026
08/03/2026
07/15/2026
08/03/2026
Vendor 1247 - Eagle Engraving Totals
Vendor 4562 - Environmental Products & Accessories
289994
Root Cutter Blades
Edit
07/10/2026
08/03/2026
Vendor 4562 - Environmental Products & Accessories Totals
Vendor 4488 - ESO Solutions Inc
ESO-206327
IFC 2021 Code Set
Edit
07/21/2026
08/03/2026
Vendor 4488 - ESO Solutions Inc Totals
Vendor 4563 - Ewing Irrigation Products Inc
31207378
Valve
Edit
07/21/2026
08/03/2026
Vendor 4563 - Ewing Irrigation Products Inc Totals
Vendor 5299 - Fehr Graham & Associates LLC
141360
Kautz Road Construction
Edit
07/14/2026
08/03/2026
Administration Services
Vendor 5299 - Fehr Graham & Associates LLC Totals
Vendor 2313 - Fire Service Inc
IL-28251
Pump Test 2020 Pierce Enforcer Edit
07/20/2026
08/03/2026
IL-28252
Pump Test 2012 Pierce Impel
Edit
07/20/2026
08/03/2026
IL-28255
Pump Test 2015 Pierce Enforcer Edit
07/20/2026
08/03/2026
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
08/05/2026
07/28/2026
Invoices
Invoices
Vendor 4988 - Divergent Alliance Totals
Vendor 1997 - Door Systems Inc
970959
Garage Door Maintenance
Received Date
Invoices
07/16/2026
08/03/2026
Vendor 4198 - Core & Main LP Totals
07/15/2026
G/L Date
08/05/2026
07/15/2026
Invoices
08/05/2026
08/05/2026
5
$14,432.61
1
707.78
$707.78
07/22/2026
07/28/2026
9.90
315.16
08/05/2026
07/22/2026
Invoices
3
718.56
$1,043.62
08/05/2026
07/13/2026
Invoices
1
838.52
$838.52
08/05/2026
07/22/2026
Invoices
1
423.86
$423.86
08/05/2026
07/28/2026
Invoices
1
70.98
$70.98
08/05/2026
07/16/2026
Invoices
08/05/2026
08/05/2026
08/05/2026
2,369.00
1
07/22/2026
07/22/2026
07/22/2026
$2,369.00
650.00
650.00
650.00
Page 4 of 13
28
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
IL-28256
IL-28257
Pump Test 2003 Pierce Enforcer
Pump Test 1999 Pierce Saber
Edit
Edit
Held Reason
Invoice Date
Due Date
07/20/2026
08/03/2026
07/20/2026
08/03/2026
Vendor 2313 - Fire Service Inc Totals
Vendor 1143 - First Environmental Laboratories, Inc.
200433
Weekly NPDES Nutrients Testing Edit
07/08/2026
08/03/2026
200486
Weekly NPDES Nutrients Testing Edit
07/10/2026
08/03/2026
200670
Excess Flow Event Required
Edit
07/17/2026
08/03/2026
Nutrient Monitoring
Vendor 1143 - First Environmental Laboratories, Inc. Totals
Vendor 2422 - First Inspection Services Inc
062026
Plumbing Inspection Services Edit
07/01/2026
08/03/2026
June 2026
Vendor 2422 - First Inspection Services Inc Totals
Vendor 1390 - Fleetpride
135900389
ABS Sensor for Vehicle 1008
Edit
07/08/2026
08/03/2026
Vendor 1390 - Fleetpride Totals
Vendor 1055 - Geneva Ace Hardware
117732/1
Brass Shutoff
Edit
07/01/2026
08/03/2026
117782/1
Rescue Tape
Edit
07/04/2026
08/03/2026
117794/1
Heat Gun & Welding Adhesive
Edit
07/06/2026
08/03/2026
117806/1
Cotter Pin for Trailer
Edit
07/07/2026
08/03/2026
117832/1
Gas Safety Can
Edit
07/08/2026
08/03/2026
117922/1
Chemical Resistant Sprayer
Edit
07/16/2026
08/03/2026
117925/1
Brass Hex Plug & Sanding
Edit
07/16/2026
08/03/2026
Sponges
117929/1
Lime Rust Remover
Edit
07/16/2026
08/03/2026
117932/1
Garbage Bags & Moto Mix
Edit
07/16/2026
08/03/2026
117946/1
Spray Paint
Edit
07/17/2026
08/03/2026
117963/1
Air Blow Gun, Air Coupler &
Edit
07/19/2026
08/03/2026
Service Cord
117987/1
Soldering Iron & Solder Tin
Edit
07/21/2026
08/03/2026
117997/1
Connector Wire
Edit
07/22/2026
08/03/2026
Vendor 1055 - Geneva Ace Hardware Totals
Vendor 1289 - Geneva Firefighters Pension Plan
70926
Property Tax Distribution
Edit
07/09/2026
08/03/2026
Vendor 1289 - Geneva Firefighters Pension Plan Totals
Vendor 1290 - Geneva Police Pension Plan
70926
Property Tax Distribution
Edit
07/09/2026
08/03/2026
Vendor 1290 - Geneva Police Pension Plan Totals
Vendor 4565 - Genuine Parts Company
914881
Western Pump Station Generator Edit
07/08/2026
08/03/2026
Parts
Vendor 4565 - Genuine Parts Company Totals
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
G/L Date
Received Date
08/05/2026
07/22/2026
08/05/2026
07/22/2026
Invoices
08/05/2026
08/05/2026
08/05/2026
5
07/28/2026
07/28/2026
07/21/2026
Invoices
08/05/2026
Payment Date
07/01/2026
08/05/2026
07/28/2026
Invoices
650.00
650.00
$3,250.00
213.00
106.50
426.00
3
Invoices
Invoice Net Amount
$745.50
7,946.00
1
$7,946.00
1
104.99
$104.99
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
07/14/2026
07/22/2026
07/14/2026
07/22/2026
07/28/2026
07/28/2026
07/28/2026
9.99
11.99
83.98
4.19
69.99
7.99
26.75
08/05/2026
08/05/2026
08/05/2026
08/05/2026
07/17/2026
07/17/2026
07/20/2026
07/28/2026
5.27
113.96
17.18
32.54
08/05/2026
07/28/2026
08/05/2026
07/28/2026
Invoices
13
42.97
17.97
$444.77
08/03/2026
07/16/2026
Invoices
1
55,416.52
$55,416.52
08/03/2026
07/16/2026
Invoices
1
106,792.12
$106,792.12
08/05/2026
Invoices
07/14/2026
357.76
1
$357.76
Page 5 of 13
29
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Vendor 6095 - Gerardi Sewer & Water Co
6302026
2026 Water Main
Vendor 1169 - Gordon Flesch Co Inc
IN15692937
Cost Per Copy
Status
Edit
Edit
Held Reason
Invoice Date
Due Date
Received Date
Payment Date
Invoice Net Amount
06/30/2026
08/03/2026
Vendor 6095 - Gerardi Sewer & Water Co Totals
08/05/2026
07/16/2026
Invoices
1
174,800.20
$174,800.20
07/15/2026
08/03/2026
Vendor 1169 - Gordon Flesch Co Inc Totals
08/05/2026
07/20/2026
Invoices
1
683.03
$683.03
2
500.00
875.00
$1,375.00
08/05/2026
07/28/2026
08/05/2026
07/17/2026
Invoices
2
57.49
12.19
$69.68
08/05/2026
07/15/2026
Invoices
1
120.00
$120.00
08/05/2026
07/28/2026
Invoices
1
30.00
$30.00
Vendor 5801 - Hastings Air Energy Control Inc
PS-I0019474
Annual Preventative Maintenance Edit
07/21/2026
08/03/2026
PS-I0019475
Annual Preventative Maintenance Edit
07/21/2026
08/03/2026
Vendor 5801 - Hastings Air Energy Control Inc Totals
Vendor 4217 - Hawk Ford of St Charles
115739
Sensor Kit for Vehicle FD6212
Edit
07/13/2026
08/03/2026
115860
SPO Cover
Edit
07/15/2026
08/03/2026
Vendor 4217 - Hawk Ford of St Charles Totals
Vendor 2556 - Illinois Law Enforcement Alarm System
DUES14912
Membership Dues
Edit
07/01/2026
08/03/2026
Vendor 2556 - Illinois Law Enforcement Alarm System Totals
Vendor 1370 - Illinois Office Of The Attorney General
72726
Fund 0958
Edit
07/27/2026
08/03/2026
Vendor 1370 - Illinois Office Of The Attorney General Totals
Vendor 1369 - Illinois State Police
20260603419
Fingerprinting
Edit
06/30/2026
08/03/2026
20260603731
Fingerprinting
Edit
06/30/2026
08/03/2026
72726
Funds to be Deposited - Sex
Edit
07/27/2026
08/03/2026
Offender Registration Fund
Vendor 1369 - Illinois State Police Totals
Vendor 4752 - Imperial Bag & Paper Co Llc
42356759
Floor Scrubber Repair
Edit
07/09/2026
08/03/2026
Vendor 4752 - Imperial Bag & Paper Co Llc Totals
Vendor 1119 - Interstate Batteries
10014147
Battery for Vehicle 3004
Edit
07/09/2026
08/03/2026
10014261
Battery for Vehicle 3066
Edit
07/17/2026
08/03/2026
Vendor 1119 - Interstate Batteries Totals
Vendor 3271 - Interstate Billing Service Inc
3046900848
Seal Kit for Vehicle 1008
Edit
07/14/2026
08/03/2026
Vendor 3271 - Interstate Billing Service Inc Totals
Vendor 4085 - Johnson & Buh LLC
GENA26-02
Local Prosecution
Edit
07/01/2026
08/03/2026
Vendor 4085 - Johnson & Buh LLC Totals
Vendor 2067 - Kane County Animal Control
GenevaJune2026
Animal Control Services
Edit
06/30/2026
08/03/2026
Vendor 2067 - Kane County Animal Control Totals
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
G/L Date
08/05/2026
07/22/2026
08/05/2026
07/22/2026
Invoices
08/05/2026
08/05/2026
08/05/2026
07/23/2026
07/23/2026
07/28/2026
Invoices
81.00
27.00
30.00
3
$138.00
1
581.54
$581.54
08/05/2026
07/13/2026
08/05/2026
07/21/2026
Invoices
2
95.83
105.65
$201.48
08/05/2026
07/28/2026
Invoices
1
365.90
$365.90
08/05/2026
07/15/2026
Invoices
1
6,425.00
$6,425.00
08/05/2026
07/15/2026
Invoices
1
96.00
$96.00
08/05/2026
07/28/2026
Invoices
Page 6 of 13
30
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Vendor 2413 - Labsource Inc
006676974
Exam Gloves
Vendor 4436 - Lakeshore Recycling Systems
LR12931734
Trash Clean Up
DC20335995
Waste Bags
Vendor 1198 - Level 3 Communications LLC
792044842
Phone Service
Vendor 6249 - Mackee Holdings LLC
07242026
HP or Adaptive Reuse Grant
Vendor 6034 - MaK Americas, Inc.
INV56040
Thermocouple & Thermo Well
INV56062
Pressure Pick Up for Engine 4 GGF
INV56074
Pressure Pick Up Sensor GGF
Engines
INV56075
KFM Controller
Status
Edit
Held Reason
Invoice Date
Due Date
08/05/2026
07/22/2026
Invoices
Edit
06/25/2026
08/03/2026
Edit
06/30/2026
08/03/2026
Vendor 4436 - Lakeshore Recycling Systems Totals
Edit
Edit
Invoice Net Amount
184.23
$184.23
08/05/2026
07/22/2026
08/05/2026
07/14/2026
Invoices
2
50.00
682.50
$732.50
07/01/2026
08/03/2026
Vendor 1198 - Level 3 Communications LLC Totals
08/05/2026
07/14/2026
Invoices
1
1,254.07
$1,254.07
07/24/2026
08/03/2026
Vendor 6249 - Mackee Holdings LLC Totals
08/05/2026
07/28/2026
Invoices
1
8,000.00
$8,000.00
Edit
Edit
06/30/2026
07/21/2026
08/03/2026
08/03/2026
08/05/2026
08/05/2026
07/28/2026
07/28/2026
943.75
2,287.50
Edit
07/22/2026
08/03/2026
08/05/2026
07/23/2026
2,649.05
Edit
Edit
Edit
Vendor 1500 - Mutz Landscape Inc
1434
Fisher Farms Nicor Maintenance - Edit
August 2026
07/22/2026
08/03/2026
Vendor 6034 - MaK Americas, Inc. Totals
Edit
Edit
Edit
08/05/2026
07/23/2026
Invoices
4
4,451.99
$10,332.29
07/10/2026
07/15/2026
08/03/2026
08/03/2026
08/05/2026
08/05/2026
07/14/2026
07/28/2026
16.49
420.59
07/16/2026
08/03/2026
08/05/2026
07/28/2026
196.39
07/21/2026
07/22/2026
08/03/2026
08/03/2026
08/05/2026
08/05/2026
07/21/2026
07/28/2026
149.99
16.55
Invoices
07/15/2026
08/03/2026
07/15/2026
08/03/2026
Vendor 5019 - Michels Plumbing Inc Totals
07/15/2026
08/03/2026
Vendor 1500 - Mutz Landscape Inc Totals
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
Payment Date
1
Vendor 1200 - Menards Totals
Vendor 3890 - Oreilly Auto Parts
5765-253379
Rust Penetrant
5765-253851
Washer Nozzle
5765-254023
Stabilizer for Vehicle 1003
Received Date
07/01/2026
08/03/2026
Vendor 2413 - Labsource Inc Totals
Vendor 1200 - Menards
72125
Contractor Bags
Edit
72390
Batteries, Cable Ties, Snow Fence Edit
& Studded Post
72465
Contractor Bags, Marking Wand & Edit
Measuring Wheel
72692
Sump Pump
Edit
72754
PVC Adapter, PVC Elbow & PVC
Edit
Tee
Vendor 5019 - Michels Plumbing Inc
72171
City Side Lead Replacement
72172
City Side Lead Replacement
G/L Date
07/08/2026
07/14/2026
07/16/2026
08/05/2026
07/28/2026
08/05/2026
07/20/2026
Invoices
08/05/2026
08/05/2026
08/05/2026
08/05/2026
$800.01
2
4,950.00
1,800.00
$6,750.00
07/28/2026
Invoices
08/03/2026
08/03/2026
08/03/2026
5
1,159.77
1
07/13/2026
07/17/2026
07/28/2026
$1,159.77
19.98
15.43
46.65
Page 7 of 13
31
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
5765-254036
5765-254421
HD Air Filter
Oil Filter for FD HQ Generator
Edit
Edit
Vendor 1206 - Osage Inc
062026
Tree Preservation Review Services Edit
- June 2026
Held Reason
Invoice Date
Due Date
07/16/2026
08/03/2026
07/21/2026
08/03/2026
Vendor 3890 - Oreilly Auto Parts Totals
07/01/2026
08/03/2026
Vendor 1206 - Osage Inc Totals
Vendor 1256 - Paddock Publications, Inc.
384676
Legal Notice - Public Hearing
Vendor 2210 - Pike Systems, Inc.
692713
Urinal Screens
Vendor 1209 - Pomps Tire Service Inc
640133360
Maintenance Supplies for Vehicle
2045
640133109
Tires for Sewer Vac Truck
Vendor 1860 - Priority Products Inc
1034325
Credit Memo
Vendor 1488 - Professional Cemetery Services
7639
Grave Openings - June 2026
Vendor 5341 - Quadient Finance USA Inc
72126
Postage Refill - City Hall
Edit
Edit
Edit
Edit
Received Date
08/05/2026
Payment Date
5
07/01/2026
Invoices
Invoice Net Amount
28.71
34.82
$145.59
301.25
1
$301.25
07/12/2026
08/03/2026
Vendor 1256 - Paddock Publications, Inc. Totals
08/05/2026
07/21/2026
Invoices
1
78.20
$78.20
07/10/2026
08/03/2026
Vendor 2210 - Pike Systems, Inc. Totals
08/05/2026
07/22/2026
Invoices
1
37.98
$37.98
07/13/2026
08/03/2026
08/05/2026
07/20/2026
74.00
07/16/2026
08/03/2026
Vendor 1209 - Pomps Tire Service Inc Totals
08/05/2026
07/20/2026
Invoices
2
7,519.48
$7,593.48
07/13/2026
08/03/2026
Vendor 1860 - Priority Products Inc Totals
08/05/2026
07/16/2026
Invoices
1
(94.17)
($94.17)
Edit
06/30/2026
08/03/2026
Vendor 1488 - Professional Cemetery Services Totals
06/30/2026
07/28/2026
Invoices
1
1,973.60
$1,973.60
Edit
07/27/2026
07/28/2026
Invoices
1
3,100.00
$3,100.00
Edit
Vendor 1040 - Ray OHerron Co Inc
2484719
Clothing
Edit
2488586
Clothing
Edit
2488600
Clothing
Edit
2488633
Uniform Pants
Edit
2488678
Equipment & Uniforms
Edit
2488704
Uniform Pants & Shirts
Edit
6068512183
Correction Tape, Post - It Notes & Edit
Pull Seals
2489105
Clothing
Edit
2489116
Clothing
Edit
2489431
Clothing
Edit
2489487
Clothing
Edit
2490060
Body Armor
Edit
2490061
Body Armor
Edit
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
G/L Date
08/05/2026
07/17/2026
08/05/2026
07/24/2026
Invoices
07/21/2026
08/03/2026
Vendor 5341 - Quadient Finance USA Inc Totals
06/16/2026
07/09/2026
07/09/2026
07/09/2026
07/10/2026
07/10/2026
07/11/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
07/22/2026
07/22/2026
07/22/2026
07/15/2026
07/28/2026
07/28/2026
07/28/2026
78.98
25.28
96.52
108.98
730.29
293.46
77.56
07/13/2026
07/13/2026
07/15/2026
07/15/2026
07/20/2026
07/20/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/03/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
08/05/2026
07/22/2026
07/22/2026
07/22/2026
07/22/2026
07/23/2026
07/23/2026
152.94
25.28
23.35
149.37
7,067.81
860.00
Page 8 of 13
32
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
2490358
2490585
2490607
Clothing
Case & Tourniquets
Uniform Pants
Edit
Edit
Edit
Vendor 1536 - Regional Truck Equipment
65549
Liftgate for Vehicle 1123
Vendor 1044 - RESCO
3121921
Oval Eyenut
Vendor 2690 - Rowell Chemical Corporation
1449071
WTP Chemicals
Vendor 1452 - Russo Power Equipment
SPI21700280
Trimmer Parts
SPI21702491
Tree Watering Ring
Vendor 1990 - Sikich CPA LLC
213733
Auditing Service
Held Reason
Invoice Date
Due Date
Received Date
Payment Date
Invoice Net Amount
08/05/2026
07/22/2026
08/05/2026
07/28/2026
08/05/2026
07/23/2026
Invoices
16
203.99
114.27
306.96
$10,315.04
06/02/2026
08/03/2026
Vendor 1536 - Regional Truck Equipment Totals
08/05/2026
07/28/2026
Invoices
1
5,062.00
$5,062.00
07/17/2026
08/03/2026
Vendor 1044 - RESCO Totals
08/05/2026
07/28/2026
Invoices
1
193.00
$193.00
Edit
07/21/2026
08/03/2026
Vendor 2690 - Rowell Chemical Corporation Totals
08/05/2026
07/21/2026
Invoices
1
7,062.08
$7,062.08
Edit
Edit
07/15/2026
08/03/2026
07/16/2026
08/03/2026
Vendor 1452 - Russo Power Equipment Totals
08/05/2026
07/21/2026
08/05/2026
07/28/2026
Invoices
2
65.96
41.97
$107.93
07/29/2026
08/03/2026
Vendor 1990 - Sikich CPA LLC Totals
08/05/2026
07/29/2026
Invoices
1
35,000.00
$35,000.00
08/05/2026
07/01/2026
Invoices
1
80.00
$80.00
3
1,450.26
1,584.75
490.00
$3,525.01
Edit
Edit
Edit
Vendor 1375 - Sitarz Landscape & Maintenance Inc
121943
Compliance Mowing - June 2026 Edit
06/14/2026
08/03/2026
Vendor 1375 - Sitarz Landscape & Maintenance Inc Totals
Vendor 1263 - SMG Security Holdings LLC
229294
Fire & Burglar Alarm Monitoring
Edit
12/23/2025
08/03/2026
245500
Fire & Burglar Alarm Monitoring
Edit
06/23/2026
08/03/2026
248516
Service Call
Edit
06/30/2026
08/03/2026
Vendor 1263 - SMG Security Holdings LLC Totals
Vendor 4698 - Spring Align of Palatine Inc
132367
Maintenance Parts for Vehicle
Edit
07/20/2026
08/03/2026
1015
Vendor 4698 - Spring Align of Palatine Inc Totals
Vendor 1062 - Standard Insurance Company
030126
Life Insurance Premium - March
Edit
07/29/2026
08/03/2026
2026
Vendor 1062 - Standard Insurance Company Totals
Vendor 1221 - Staples Advantage
6068361737
Envelope Moistener, Scratch Pad Edit
07/09/2026
08/03/2026
& Stirrers
Vendor 1221 - Staples Advantage Totals
Vendor 1486 - Superior Asphalt Materials LLC
20260764
Asphalt Repairs
Edit
07/13/2026
08/03/2026
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
G/L Date
07/21/2026
08/03/2026
07/22/2026
08/03/2026
07/22/2026
08/03/2026
Vendor 1040 - Ray OHerron Co Inc Totals
08/05/2026
07/23/2026
08/05/2026
07/23/2026
08/05/2026
07/23/2026
Invoices
08/05/2026
07/28/2026
Invoices
08/03/2026
1
08/03/2026
Invoices
08/05/2026
07/28/2026
$3,330.55
56.84
1
07/28/2026
$1,708.92
3,330.55
1
Invoices
08/05/2026
1,708.92
$56.84
100.10
Page 9 of 13
33
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
20260780
20260796
20260808
Asphalt Repairs
Asphalt Repairs
Asphalt Repairs
Edit
07/14/2026
08/03/2026
Edit
07/15/2026
08/03/2026
Edit
07/16/2026
08/03/2026
Vendor 1486 - Superior Asphalt Materials LLC Totals
08/05/2026
07/28/2026
08/05/2026
07/28/2026
08/05/2026
07/29/2026
Invoices
4
382.20
465.40
375.05
$1,322.75
Edit
07/10/2026
08/03/2026
Vendor 4857 - Tanknology Inc Totals
08/05/2026
07/16/2026
Invoices
1
608.50
$608.50
06/26/2026
08/03/2026
Vendor 1086 - The Blue Line Totals
08/05/2026
07/10/2026
Invoices
1
498.00
$498.00
07/15/2026
08/03/2026
Vendor 6172 - The Lakota Group Inc Totals
08/05/2026
07/14/2026
Invoices
1
19,729.47
$19,729.47
Edit
04/28/2026
08/03/2026
Vendor 6214 - The Travelers Indemnity Company Totals
05/21/2026
07/17/2026
Invoices
1
5,366.00
$5,366.00
07/12/2026
08/03/2026
Vendor 1227 - Elaine Tibbott Totals
08/05/2026
07/15/2026
Invoices
1
20.00
$20.00
07/09/2026
08/03/2026
Vendor 5756 - TIGRIS Aquatic Services LLC Totals
08/05/2026
07/21/2026
Invoices
1
18,760.10
$18,760.10
Vendor 4857 - Tanknology Inc
2301459
Generator Tank Testing
Vendor 1086 - The Blue Line
49061
Job Posting
Vendor 6172 - The Lakota Group Inc
25035-05
Comprehensive Plan
Vendor 6214 - The Travelers Indemnity Company
106503448
Premium Insurance
Vendor 1227 - Elaine Tibbott
968272
Sewing
Vendor 5756 - TIGRIS Aquatic Services LLC
352729
Pond Management
Vendor 1984 - Tim's Construction
3394
Building Inspection Services June 2026
Edit
Edit
Edit
Edit
Edit
Held Reason
Invoice Date
07/02/2026
Due Date
08/03/2026
Vendor 1984 - Tim's Construction Totals
Vendor 1799 - Traffic Control & Protection LLC
52255
WWTP Project Message Board
21446
Signs
21447
Signs
21454
Signs
21455
Signs
21678
Signs
21679
Signs
Vendor 1368 - Treasurer of the State of Illinois
72726
Fund 527 - Sex Offender Mgmt
Board Fund
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
08/05/2026
Received Date
Edit
06/30/2026
08/03/2026
Edit
07/13/2026
08/03/2026
Edit
07/13/2026
08/03/2026
Edit
07/13/2026
08/03/2026
Edit
07/13/2026
08/03/2026
Edit
07/22/2026
08/03/2026
Edit
07/22/2026
08/03/2026
Vendor 1799 - Traffic Control & Protection LLC Totals
08/05/2026
07/14/2026
08/05/2026
07/15/2026
08/05/2026
07/15/2026
08/05/2026
07/15/2026
08/05/2026
07/15/2026
08/05/2026
07/24/2026
08/05/2026
07/24/2026
Invoices
Edit
08/05/2026
07/27/2026
08/03/2026
Edit
06/25/2026
08/05/2026
1
$838.50
7
2,750.00
139.00
181.00
129.20
298.45
123.15
138.90
$3,759.70
5.00
1
07/10/2026
Invoice Net Amount
838.50
07/28/2026
Invoices
08/03/2026
Payment Date
07/06/2026
Invoices
Vendor 1368 - Treasurer of the State of Illinois Totals
Vendor 1076 - Tyler Medical Services
469774
Pre-Employment Drug Screen &
Physical
G/L Date
$5.00
135.00
Page 10 of 13
34
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
469803
Pre-Employment Drug Screen &
Physical
Pre-Employment Physical
Medical Physicals
Annual Medical Physical
Annual Medical Physical
Annual Medical Physical
Edit
469932
469961
470044
470170
470240
Vendor 5823 - Unifirst Corporation
1320332808
Uniform Rental
1320334730
Uniform Rental
Vendor 1081 - Universal Utility Supply Co.
3047611
Insulating Plugs with Cap for
Ridgewood Sub
3047663
Amp Shorting Bars
Vendor 1230 - USA Bluebook
INV01100437
Lab Consumables
Vendor 1233 - Verizon Wireless
61480016123
Scada Backup
Vendor 6228 - Village of Winfield
26-0004338
Legal Expense
Vendor 1075 - Warehouse Direct
6182308-0
Legal Pads
6182308-1
AC Coil Cleaner & Muriatic Acid
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Held Reason
Invoice Date
Due Date
G/L Date
Received Date
06/26/2026
08/03/2026
08/05/2026
07/10/2026
515.00
07/02/2026
08/03/2026
07/06/2026
08/03/2026
07/08/2026
08/03/2026
07/14/2026
08/03/2026
07/16/2026
08/03/2026
Vendor 1076 - Tyler Medical Services Totals
08/05/2026
07/22/2026
08/05/2026
07/22/2026
08/05/2026
07/22/2026
08/05/2026
07/22/2026
08/05/2026
07/22/2026
Invoices
7
806.00
1,196.00
390.00
390.00
390.00
$3,822.00
07/15/2026
08/03/2026
07/22/2026
08/03/2026
Vendor 5823 - Unifirst Corporation Totals
08/05/2026
07/16/2026
08/05/2026
07/24/2026
Invoices
2
99.42
73.86
$173.28
07/09/2026
08/03/2026
07/17/2026
Invoice Net Amount
852.00
07/16/2026
08/03/2026
Vendor 1081 - Universal Utility Supply Co. Totals
08/05/2026
07/28/2026
Invoices
2
1,266.45
$2,118.45
07/13/2026
08/03/2026
Vendor 1230 - USA Bluebook Totals
08/05/2026
07/21/2026
Invoices
1
1,167.81
$1,167.81
07/07/2026
08/03/2026
Vendor 1233 - Verizon Wireless Totals
07/21/2026
07/28/2026
Invoices
1
20.04
$20.04
07/13/2026
08/03/2026
Vendor 6228 - Village of Winfield Totals
08/05/2026
07/28/2026
Invoices
1
193.29
$193.29
07/14/2026
08/03/2026
07/17/2026
08/03/2026
Vendor 1075 - Warehouse Direct Totals
08/05/2026
07/17/2026
08/05/2026
07/28/2026
Invoices
2
17.79
64.00
$81.79
08/05/2026
07/22/2026
Invoices
1
888.26
$888.26
08/05/2026
07/28/2026
Invoices
1
3,500.00
$3,500.00
08/05/2026
07/14/2026
Invoices
1
(183.25)
($183.25)
Vendor 1088 - Water Products Company of Aurora, Inc.
0337290
Gaskets
Edit
07/21/2026
08/03/2026
Vendor 1088 - Water Products Company of Aurora, Inc. Totals
Vendor 6247 - Weaver Consultants Group North Central LLC
83988
Air Quality Review - City Hall
Edit
07/07/2026
08/03/2026
Vendor 6247 - Weaver Consultants Group North Central LLC Totals
Vendor 1090 - Wesco Distribution Inc
740523
Credit for Invoice 714717
Edit
07/08/2026
08/03/2026
Vendor 1090 - Wesco Distribution Inc Totals
Vendor 1051 - Wesco Receivables Corp
714717
Ampact Taps
Edit
06/19/2026
08/03/2026
742747
Pulse Isolation Relays
Edit
07/09/2026
08/03/2026
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
08/05/2026
Payment Date
08/05/2026
08/05/2026
07/14/2026
07/28/2026
549.75
874.19
Page 11 of 13
35
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason
Invoice Date
Due Date
Vendor 1051 - Wesco Receivables Corp Totals
Vendor 1236 - Wills Burke Kelsey Associates LTD
13-134643
South & Seventh St
Improvements
Edit
07/08/2026
Vendor 1414 - Mike Zielke
40048
Reimbursement - IEPA Water
Operator Certificate
Edit
Edit
08/03/2026
08/03/2026
Vendor 1414 - Mike Zielke Totals
Vendor John Amato
P1712-016369
Parking Fine Refund
Vendor Matt Bychowski
07232026
Reimbursement - Sewer Backup
Vendor Maria Chua
4443661095
Mailbox Reimbursement
Vendor Joe & Leigh Espinosa
07282026
Electric Service Deposit Refund
Vendor Laura Juarez
P1712-016510
Parking Fine Refund
Vendor Keenan Karich
71910
Lead Line Replacement
Vendor Ben Kirchmann
07282026
Electric Service Deposit Refund
Vendor Ben Kirchmann
07282026
Electric Service Deposit Refund
Vendor Malone Funeral Home
07282026
Electric Service Deposit Refund
Vendor Mark's Plumbing Inc
07282026
Electric Service Deposit Refund
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
Edit
08/05/2026
07/21/2026
08/05/2026
07/22/2026
Invoices
08/05/2026
Payment Date
2
Invoices
07/01/2026
08/03/2026
Vendor 1110 - WS Darley & Co Totals
07/01/2026
Received Date
Invoices
Vendor 1236 - Wills Burke Kelsey Associates LTD Totals
Vendor 1110 - WS Darley & Co
17589095
Helmet Passport Tag
G/L Date
$1,423.94
3,748.95
1
$3,748.95
1
45.50
$45.50
07/28/2026
Invoices
Invoice Net Amount
10.00
1
$10.00
07/21/2026
08/03/2026
Vendor John Amato Totals
08/05/2026
07/22/2026
Invoices
1
25.00
$25.00
07/01/2026
08/03/2026
Vendor Matt Bychowski Totals
08/05/2026
07/01/2026
Invoices
1
1,306.17
$1,306.17
07/16/2026
08/03/2026
Vendor Maria Chua Totals
08/05/2026
07/28/2026
Invoices
1
75.00
$75.00
07/28/2026
08/03/2026
Vendor Joe & Leigh Espinosa Totals
08/05/2026
07/28/2026
Invoices
1
580.99
$580.99
07/21/2026
08/03/2026
Vendor Laura Juarez Totals
08/05/2026
07/28/2026
Invoices
1
25.00
$25.00
06/24/2026
08/03/2026
Vendor Keenan Karich Totals
08/05/2026
07/28/2026
Invoices
1
6,000.00
$6,000.00
07/28/2026
08/03/2026
Vendor Ben Kirchmann Totals
08/05/2026
07/28/2026
Invoices
1
897.54
$897.54
07/28/2026
08/03/2026
Vendor Ben Kirchmann Totals
08/05/2026
07/28/2026
Invoices
1
105.60
$105.60
07/28/2026
08/03/2026
Vendor Malone Funeral Home Totals
08/05/2026
07/28/2026
Invoices
1
426.94
$426.94
07/28/2026
08/03/2026
Vendor Mark's Plumbing Inc Totals
08/05/2026
07/28/2026
Invoices
1
811.10
$811.10
Page 12 of 13
36
City of Geneva AP Invoice Report
Invoice Due Date Range 08/03/26 - 08/03/26
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Vendor James Mizgalski
396723
Lateral Lining Program
Vendor Theisen Family LLC
07282026
Electric Service Deposit Refund
Vendor Walton Westlake
395945
Lateral Lining Program
Run by Susan Hendrickson on 07/29/2026 04:23:31 PM
Status
Held Reason
Edit
07/22/2026
08/03/2026
Vendor James Mizgalski Totals
08/05/2026
07/24/2026
Invoices
1
10,000.00
$10,000.00
07/28/2026
08/03/2026
Vendor Theisen Family LLC Totals
08/05/2026
07/28/2026
Invoices
1
231.67
$231.67
08/05/2026
07/23/2026
Invoices
1
Invoices
250
10,000.00
$10,000.00
$863,893.03
Edit
Edit
Invoice Date
Due Date
07/13/2026
08/03/2026
Vendor Walton Westlake Totals
Grand Totals
G/L Date
Received Date
Payment Date
Invoice Net Amount
Page 13 of 13
37
Payroll Summary Report
07/24/2026
Net Pay
$
666,792.37
FICA/Medicare Contributions
31,263.16
IMRF Contributions
26,991.84
Dental/Health Premiums
101,249.10
Total Payroll Expenditures
$
826,296.47
38
AGENDA ITEM EXECUTIVE SUMMARY
Agenda Item:
Approve Professional Service Agreement with Stanley Consultants.
Presenter & Title:
Aaron Holton – Superintendent of Electric Services
Date:
August 3, 2026
Please Check Appropriate Box:
☒ Committee of the Whole Meeting
☒ City Council Meeting
☐ Public Hearing
☐ Special Committee of the Whole Meeting
☐ Special City Council Meeting
☐ Other -
Associated Strategic Plan Goal/Objective: QIS-III
Estimated Cost: $354,072.00
Budgeted? ☒ Yes
☐ No
If “Other Funding,” please explain how the item will be funded:
Other
Funding?
☐ Yes
☒ No
Executive Summary:
The City of Geneva advertised an RFQ to provide Professional Services for the reconstruction work
at the Keslinger Road substation. Three firms responded, and after evaluations by City staff,
Stanley Consultants was chosen for this agreement. The scope of this agreement will encompass
design, bid and procurement support, project management and close out for the removal of the
existing bus work and the installation of a new Power Distribution Center building and metal
enclosed switchgear. This work is being done to support Delnor Hospital’s need for a back-up feed
for the campus in the event of wide spread power interruptions.
Attachments: (please list)
• Resolution
• Memo from Superintendent Holton
• Professional Services Agreement from Stanley Consultants, Inc.
Voting Requirements:
This motion requires a simple majority of affirmative votes for passage. (City Council Only)
The Mayor may vote on three occasions: (a) when the vote of the alderpersons has resulted in a tie;
(b) when one half of the alderpersons elected have voted in favor of an ordinance, resolution, or
motion even though there is no tie vote; or (c) when a vote greater than a majority of the corporate
authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or
motion.
Recommendation / Suggested Action: (how the item should be listed on agenda)
Recommend approving Professional Services Agreement with Stanley Consultants, Inc. for
professional services for the Keslinger Road Substation Upgrade Project in a projected amount of
$354,072.
39
RESOLUTION NO. 2026-89
RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH
STANLEY CONSULTANTS, INC. FOR PROFESSIONAL SERVICES FOR THE
KESLINGER ROAD SUBSTATION UPGRADE PROJECT IN A PROJECTED
AMOUNT OF $354,072.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA,
KANE COUNTY, ILLINOIS, as follows:
SECTION 1: That the City Administrator is hereby authorized to execute, on behalf of
the City of Geneva, Professional Services Agreement with Stanley Consultants, Inc. for
professional services for the Keslinger Road Substation Upgrade Project in a projected amount of
$354,072 as recommended by Staff.
SECTION 2: This Resolution shall become effective from and after its passage as in
accordance with law.
PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 3rd day
of August, 2026
AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __
HOLDING OFFICE: __
Approved by me this 3rd day of August, 2026.
Mayor
ATTEST:
City Clerk
40
July 20, 2026
Memo To:
Mayor Burns and Members of the Committee of the Whole
From:
Aaron Holton, Superintendent of Electrical Services
Re:
Recommendation for Professional Services Agreement with Stanley Consultants
for Keslinger Road Substation improvements.
The Electric Division has identified improvements that can be made to the Keslinger Road
Substation to both increase reliability for the City of Geneva and establish a tertiary back-up
feed for the Delnor Hospital Campus. The Delnor Substation is fed from a ComEd 34kV line.
Due to this arrangement and historical reliability of the line, the City of Geneva has undertaken
the project to provide a third layer of reliability to the Delnor campus. This circuit will be sized to
provide power to the essential systems of the Hospital.
Working with Delnor staff, Geneva staff has established a framework that will allow Delnor
Hospital to fund their improvements and the City will fund our portion of the upgrades to better
serve all of the City’s customers. The outline of this project was included in the Electric
Division’s Capital Project plan as adopted in the 2026/27 Budget.
The first step of this project is to approve a Professional Services Agreement (PSA) for
engineering and project management services for the removal of existing bus work and
apparatus and the installation of a new Power Distribution Center (PDC) building and new metal
enclosed switchgear.
A Request for Qualifications was advertised and three consulting engineer firms responded.
Staff evaluated each submission and Stanley Consultants was the finalist with a combined
average score of 97.3 out of 100. Once Stanley was selected as the RFQ finalist, staff engaged
the firm and negotiated the PSA being presented here.
The PSA will direct Stanley to design and spec the replacement PDC and Switchgear, as well
as the needed steel and civil engineering for the improvements. Stanley will provide support for
the bidding process and award of the contracts for both the PDC as well as the construction
contract to install the PDC. Finally, Stanley will provide closeout and as-built documentation at
the conclusion of the project.
41
Staff Recommendations:
After careful review of the Statemen of Qualifications from the respective RFQ respondents, it is
staff’s recommendation to award to Stanley Consultants in the amount of $354,072 for
Professional Services for Keslinger Road Substation Improvements.
Cc:
Alex Voigt, City Administrator
Rich Babica, Director of Public Works
Nate Lander, Asst. Director of Public Works
Jose Ruiz, Manager of Electric Operations
42
PROFESSIONAL SERVICES AGREEMENT
THIS IS AN AGREEMENT made as of ____________2026, between CITY OF GENEVA, ILLINOIS (CLIENT)
and STANLEY CONSULTANTS, INC. (CONSULTANT). CLIENT intends to design Keslinger Road
Substation Upgrade (hereinafter called "project").
CLIENT and CONSULTANT agree:
1. Scope of Services. CONSULTANT shall perform professional services as stated in Exhibit 1.
2. Compensation. CLIENT shall compensate CONSULTANT for CONSULTANT's services as stated in
Exhibit 2.
3. Terms and Conditions. CONSULTANT shall provide professional services in accordance with the terms
and conditions stated in Exhibit 3. If client issues a purchase order or other document to initiate the
commencement of services hereunder, it is agreed that any terms and conditions appearing thereon shall
have no application and only the provisions of this Agreement shall automatically apply.
4. CLIENT has provided or shall provide for payment from one or more lawful sources of all sums to be paid
to CONSULTANT.
5. Following exhibits are attached to and made part of this Agreement:
Exhibit 1 - Scope of Services
Exhibit 2 - Compensation
Exhibit 3 - Standard Terms and Conditions
IN WITNESS WHEREOF, the parties below have executed this Agreement as of the day and year first above
written.
By:
By:
Eric Kamm, Business Dev. Manager
Attest:
Attest:
Philip E. Schulz, Project Manager
Address for giving notices:
Address for giving notices:
STANLEY CONSULTANTS, INC.
225 IOWA AVE.
MUSCATINE, IA 52761
City of Geneva, Illinois
22 South First Street
Geneva, IL 60134
If CLIENT is a public body, attach evidence of authority to sign and resolution or other document authorizing
execution of AGREEMENT.
SC2272 1299
Stanley Consultants
Engineering Services for Keslinger Road Substation Upgrade
43
| Exhibit 1: Scope of Services
PROJECT UNDERSTANDING
The Keslinger Road substation upgrade will consist of the removal of existing 12 kV bus work, reclosures and control house. A new
switchgear/power distribution center (PDC) control building will be installed and will consist of a 12 kV main and four 12 kV circuit
breakers, with provision to expand 12 kV circuit breakers to a total of six, including relaying, RTU and related communications. Existing
circuits will be incorporated into the new PDC control building, and a new circuit will be added to support the Delnor Hospital Campus.
CONSULTANT will provide design and project management services for this project.
The following phases define CONSULTANT’s proposed approach to the project.
PHASE 1 PREDESIGN ACTIVITIES
Phase 1 will commence with the notice-to-proceed. During this Phase, all tasks required to be completed before detailed
design will be provided, for example data collection.
Task 1.1 General and Administrative
The objective of this task is to establish a clear understanding of the procedures to be adhered to throughout the project. Detailed task
descriptions, specific schedules, control and reporting methods and quality control programs will be developed and reviewed by all
concerned parties. This task will commence with a project kick-off meeting and continue throughout the project, with specific
deliverables being made on a mutually agreeable schedule.
Task 1.1.1 – Scheduling
A project design schedule using P6 will be developed and maintained by CONSULTANT. The design schedule identifying
Project Milestones, such as completion dates for deliverables, will be maintained.
Deliverable:
•
Baseline Schedule and periodic Schedule updates
Task 1.1.2 – Status Reporting and Coordination Meetings
CONSULTANT will maintain contact with CLIENT to provide timely project status and coordination. Coordination meetings will
be scheduled during design to provide verbal updates on progress (anticipated 8 meetings). Significant issues will be
conveyed to CLIENT, in writing, as they arise.
Deliverables:
•
Status Reports
•
Virtual Coordination Meetings
•
Meeting Notes
Task 1.1.3 – Review Meetings
CONSULTANT will maintain contact with CLIENT through teleconference meetings. The Scope of Work includes one
teleconference with CLIENT regarding each of the three procurement packages.
Deliverables:
•
Virtual Review Meetings (three meetings)
•
Meeting Notes
Task 1.1.4 – City/Council Meeting Attendance
CONSULTANT may, if requested, attend necessary City Council committee or other meetings to present professional
recommendations of award for contracts or to provide technical and progress updates.
Deliverables:
•
City Council meeting(s) attendance
•
Meeting presentation slides
Task 1.1.5 – Weekly Coordination Meetings
Due to complexity of this project and importance of schedule, CONSULTANT will hold weekly internal coordination meetings.
These will be held during the design stage, and used to coordinate work, schedule and submittals.
Stanley Consultants
Engineering Services for Keslinger Road Substation Upgrade
44
| Exhibit 1: Scope of Services
Deliverable:
•
Internal Coordination Meetings
Task 1.2 – Project Kick-Off
The project kick-off meeting will be held in person and will be attended by the CONSULTANT project manager and lead engineer.
Task 1.3 – Survey and Geotech
A Survey is not anticipated as the site falls within an existing substation. A geotechnical report may be needed and will be prepared by
others prior to detailed design for use in the foundation, grounding and grading design. A bid specification will be prepared by
CONSULTANT and provided to CLIENT to procure a geotechnical company to provide these documents.
Task 1.3.1 – Geotech
CONSULTANT will provide a technical specification and boring location sketch to CLIENT for procurement of a geotechnical
firm to provide soil boring report including soil resistivity and thermal measurements in the substation and distribution area for
use in design. CLIENT will procure geotechnical company and provide Geotech report to CONSULTANT for their use.
Deliverables:
•
Geotech Specification
•
Boring Location Sketch
Task 1.4 – Permitting Assistance
CONSULTANT does not anticipate permitting support as the work will occur within an existing substation and disturb less than an acre
of ground.
PHASE 2 SWITCHGEAR/PDC CONTROL BUILDING SPECIFICATIONS/PROCUREMENT PACKAGE
Phase 2 will commence after the notice-to-proceed has been received and will coincide with Phase 3. Technical
specifications and shop drawings review will be provided. EJCDC front-end documents will also be provided by
CONSULTANT.
Task 2.1 – Procurement Specifications
The objective of this task is to develop the technical and administrative specifications for use in procuring one new
prefabricated/prewired control building. Wiring exits will be via conduits from below. A one-line, building layout and switchgear
elevation will be provided with the specifications for bidding purposes.
Deliverables:
•
•
Prefabricated/Prewired Control Building Technical Specifications
One-Line, Building Layout and Switchgear Elevation
Task 2.2 – Bidding Services
CONSULTANT will provide construction bidding documents to CLIENT. The CLIENT will solicit bids from qualified control building
manufacturers. CONSULTANT services for this task include answering bidder questions, review and evaluation of bids received, and
recommendation of award.
Deliverables:
•
•
Recommendation for Award of Control Building Contract
Conformed Contract
Task 2.3 – Shop Drawing Review
CONSULTANT will review requested vendor and contractor submittals and stamp as “Reviewed,” “Reviewed as Noted,” “Resubmit,” or
“For Information Only.”
Deliverable:
•
Prefab/Prewired Control Building Shop Drawing Review
Stanley Consultants
Engineering Services for Keslinger Road Substation Upgrade
45
| Exhibit 1: Scope of Services
PHASE 3 SUBSTATION PACKAGE SPECIFICATIONS/PROCUREMENT PACKAGE
Phase 3 will commence after the notice-to-proceed has been received and will coincide with Phase 2. Technical
specifications and shop drawings review will be provided. EJCDC front-end documents will also be provided by
CONSULTANT. This Phase may be incorporated into Phase 4 to develop a construction material and labor contract.
Task 3.1 – Substation Package Specifications
The objective of this task is to develop the technical and administrative specifications for use in procuring necessary substation steel,
fittings and material to transition existing low-side overhead transformer connection to underground. A one-line, plan drawing and
elevation drawing of substation will be provided with the specification for use in bidding.
Deliverables:
•
Steel Technical Specification
•
Materials Technical Specification
•
EJCDC Procurement Documents
•
One-Line Diagram
•
Plan and Elevation Drawings
Task 3.2 – Bidding Services
CONSULTANT will provide construction bidding documents to CLIENT. CLIENT will solicit bids from qualified package contractors.
CONSULTANT services for this task include issuing addenda, answering bidder questions, review and evaluation of bids received, and
recommendation of award.
Deliverables:
•
Issue Addenda
•
Recommendation for Award of Package Contract
•
Conformed Contract
Task 3.3 – Shop Drawing Review
CONSULTANT will review requested vendor and contractor submittals and stamp as “Reviewed,” “Reviewed as Noted,” “Resubmit,” or
“For Information Only.”
Deliverables:
•
Steel Computations and Shop Drawing Review
•
Equipment and Material Shop Drawing Review
PHASE 4 SUBSTATION DESIGN/SPECIFICATIONS/CONSTRUCTION PACKAGE
Phase 4 will commence after Phases 2 and 3. Phase 3 may be incorporated into the construction package to achieve
potential cost and/or schedule efficiencies. Technical specifications and shop drawings review will be provided. EJCDC
front-end documents will also be provided by CONSULTANT.
Task 4.1 – Substation Construction Specifications
The objective of this task is to develop the technical and administrative specifications for use in constructing the substation. This will
include below-grade, structural and electrical design. Drawings provided from the vendors, as well as additional design drawings to aid
in construction will be part of the construction documents. Relay settings for new relays supplied in the PDC will be provided by
CONSULTANT. Set points for relay settings will be taken from the existing relays in the substation. Existing relay settings files to be
provided by CLIENT. Settings for the new Hospital feeder will be developed by CONSULTANT. The CONSULTANT will prepare
technical testing and commissioning specifications for use by the CLIENT in procuring an independent testing firm to test the
contractor’s work.
Deliverables:
•
Foundation Technical Specification
•
Construction Technical Specification
•
EJCDC Contract Documents
•
Vendor Drawings
•
Design Drawings
Stanley Consultants
Engineering Services for Keslinger Road Substation Upgrade
•
•
46
| Exhibit 1: Scope of Services
Relay Settings
Testing and Commissioning Specification
Task 4.2 – Bidding Services
CONSULTANT will provide construction bidding documents to CLIENT. CLIENT will solicit bids from qualified construction contractors.
CONSULTANT services for this task include attending a prebid meeting, issuing addenda, answering bidder questions, review and
evaluation of bids received, and recommendation of award.
Deliverables:
•
Attend Prebid Meeting
•
Issue Addenda
•
Recommendation for Award of Construction Contract
•
Conformed Contract
Task 4.3 – Shop Drawing Review
CONSULTANT will review requested contractor submittals and stamp as “Reviewed,” “Reviewed as Noted,” “Resubmit,” or “For
Information Only.” Submittals that are not requested by CONSULTANT will be returned “For Information Only”. Task includes
CONSULTANT’s single review of one full set of Material Shop Drawings.
Deliverable:
•
Material Shop Drawing Review
PHASE 5 CONSTRUCTION SUPPORT
CONSULTANT will attend a construction kick-off meeting and perform a final walk-through inspection. CONSULTANT will
also provide office-based construction support and pay application reviews and recommendations.
Task 5.1 – Construction Kick-Off
The objective of this task is to conduct a construction kick-off meeting with CLIENT and awarded construction contractor at CLIENT’s
office for both the substation contract and the distribution contract. CLIENT, CONSULTANT and construction contractor will participate
in a site visit following the meeting.
Deliverables:
•
Meeting Agenda
•
Meeting Notes
Task 5.2 – Office-based Construction Support
The objective of this task is to provide office-based technical support to the construction contractor and CLIENT during construction.
CONSULTANT will review pay applications submitted by the contractor and make recommendations for payment. CONSULTANT will
also develop Instructions to Contractor (ITCs) and contract addenda during the construction process. CONSULTANT will maintain ITC
and Change Order Logs throughout the project for submittal with close-out documentation. CONSULTANT has included 40 hours for
this task.
Deliverables:
• Office-based technical support
• Pay Application recommendations for payment
• ITC and Addendum documentation
• ITC and Change Order Logs
Task 5.3 – Final Walk-Through Inspection
The objective of this task is to assist CLIENT in final on-site review of construction contractor’s work in accordance with the
specification. Punchlist items will be compiled into a final report to be given to construction contractor for correction. A final walkthrough will be performed for the substation contract.
Deliverables:
• Meeting Notes
• Punchlist
Stanley Consultants
Engineering Services for Keslinger Road Substation Upgrade
47
| Exhibit 1: Scope of Services
PHASE 6 INSTALLATION RECORD DRAWINGS
In this Phase, CONSULTANT will create the Installation Record Drawings for the project by incorporating changes noted on
the construction drawings.
Task 6.1 – Record Drawings
The objective of this task will be to produce Installation Record Drawings for the substation by incorporating changes noted on the
construction drawings. The construction contractor will transmit one submittal of consolidated construction drawings with red-lines to
indicate changes to CONSULTANT. CONSULTANT will incorporate the changes as marked up by the contractor, and provide CLIENT
with final record drawings in MicroStation digital format.
Deliverable:
• Substation Installation Record Drawings
DELIVERABLE FORMAT AND DISTRIBUTION
Submittal of the design package deliverables, as listed above, will be made as outlined. All submittals shall be concurrently submitted
via email in electronic format as PDF files, plus paper submittals in accordance with the following table:
Phase
Deliverables
Number of Sets
Preliminary Design
Electronic via Email or FTA Site
1
Bidding Documents
Electronic via Email or FTA Site
1
Conformed Documents
General Correspondence
Documents:
8-1/2” x 11”
2*
Drawings:
11” x 17”
2*
Drawings: Full Size, Stamped
2*
Electronic via Email or FTA Site
1
Electronic via Email and PDF
Distribution, as appropriate
Notes: *Two hard copy sets of conformed documents consists of one set for CLIENT and one set for
vendor/manufacturer.
Documents will be provided in the following formats:
Documents
Format
Method of Transmittal
General Correspondence
Microsoft Word (PDF)
Email or via FTA Site
Email or via FTA Site
Scanned PDF***
FTA Site
PDF and MicroStation
FTA Site
1 full size and 3 half size paper
copies
Mailed or hand delivered
Specifications
Review Drawings
Issued for Bidding (IFB) Drawings,
PE Sealed**
Record Drawings
Notes: **Issued for Bid Documents will be sealed by a Professional Engineer registered in the State of Illinois with
signature and date.
***The physically stamped drawings will be scanned to electronic format and issued as an Adobe PDF file for record.
MicroStation format drawings will not contain signatures.
20
Stanley Consultants
Engineering Services for Keslinger Road Substation Upgrade
48
| Exhibit 1: Scope of Services
SCHEDULE
Final schedule will be developed at kickoff meeting and coordinated with the client throughout the project. Anticipated duration is 18
months after notice to proceed with the following milestone durations.
Milestone
Duration
Predecessor
Kick off meeting
1 day
1 week after NTP
Switchgear Bidding
3 weeks
8 weeks after kickoff
Packager Bidding
4 weeks
18 weeks after kickoff
Construction Bidding
4 weeks
21 weeks after kickoff
Project Completion
1 week
18 months after kickoff
WORK NOT INCLUDED IN PROPOSAL
Work not specifically listed in Project Approach is not included in the proposal provided by CONSULTANT. Specific exclusions of this
proposal are as follows:
•
Geotechnical Investigation will be completed by others. CONSULTANT may subcontract this service if requested.
•
Testing and Commissioning Services will be completed by others. CONSULTANT may subcontract this service if requested.
•
Switchgear Schematics and Wiring Diagrams (by Switchgear/Control Building Vendor).
•
Configuration Programing for RTU, Time Sync Clock, or Remote SCADA Control (provided by CLIENT).
ADDITIONAL SERVICES
CONSULTANT can, at CLIENT’s request, provide assistance in items stated in the “Work Not Included in Proposal” section above.
Additional services authorized in writing by CLIENT and accepted by CONSULTANT will be compensated as mutually agreed upon.
Stanley Consultants
Engineering Services for Keslinger Road Substation Upgrade
49
| Exhibit 2: Compensation
COMPENSATION
Based on the services identified in Exhibit 1 – Scope of Services, Phases 1 through 7, the CONSULTANT will provide professional
services on an Hourly Fee and Expense basis with a not-to-exceed fee of Three Hundred Fifty-Four Thousand Seventy-two Dollars
($354,072).
Invoices will be submitted monthly for time and expenses incurred during the month based on the attached hourly fee schedule and
expenses.
Below is an estimated breakout of the hours for this project.
Estimated Hours
Keslinger Road Substation Upgrade
Labor
Philip Schulz (BC19)
Nate Pierson (BC14)
John Sovers (BC21)
Holly Rudolph (BC3)
Mandy Hoag (BC5)
Jaime Guzman (BC23)
Mike Clark (BC17)
John Kremer (BC17)
Emily McCormick (BC10)
Eric Cole (BC13)
Seth Weiss (BC11)
Stephanie Worrell (BC8)
Total Hours
Hours
393
12
12
25
30
15
107
4
11
12
663
220
1504
T&E Fee(w/ expenses)
$ 354,072.00
50
1. CLIENT'S RESPONSIBILITIES
1.1 Name CLIENT's representative with authority to receive information and transmit instructions for CLIENT.
1.2 Provide CLIENT's requirements for project, including objectives and constraints, design and construction
standards, bonding and insurance requirements, and contract forms.
1.3 Provide available information pertinent to project upon which CONSULTANT may rely.
1.4 Arrange for access by CONSULTANT upon public and private property, as required.
1.5 Examine documents presented by CONSULTANT, obtain legal and other advice as CLIENT deems appropriate,
and render written decisions within reasonable time.
1.6 Obtain consents, approvals, licenses, and permits necessary for project.
1.7 Advertise for and open bids when scheduled.
1.8 Provide services necessary for project but not within scope of CONSULTANT's services.
1.9 Indemnify CONSULTANT, its employees, agents, and consultants against claims arising out of CONSULTANT's
design, if there has been a deviation from the design beyond the CONSULTANT's control or failure to follow
CONSULTANT's recommendation and such deviation or failure caused the claims.
1.10 Promptly notify CONSULTANT when CLIENT learns of contractor error or any development that affects scope or
timing of CONSULTANT's services.
1.11 Nothing in this agreement shall create a fiduciary duty between the parties.
2. PERIOD OF SERVICE
2.1 CONSULTANT is not responsible for delays due to factors beyond its control.
2.2 If CLIENT requests changes in project, compensation for and time of performance of CONSULTANT's services
shall be adjusted appropriately.
3. CONSTRUCTION COST AND COST ESTIMATES
3.1 Construction Cost. Construction cost means total cost of entire project to CLIENT, except for CONSULTANT's
compensation and expenses, cost of land, rights-of-way, legal and accounting services, insurance, financing charges,
and other costs which are CLIENT's responsibility as provided in this Agreement.
3.2 Cost Estimates. Since CONSULTANT has no control over cost of labor, materials, equipment, or services
furnished by others, over contractors' methods of determining prices, or over competitive bidding or market conditions,
its estimates of project construction cost will be made on the basis of its employees' experience and qualifications and
will represent their best judgment as experienced and qualified professionals, familiar with the construction industry.
CONSULTANT does not guarantee that proposals, bids, or actual construction cost will not vary from its estimates of
project cost.
4. GENERAL
4.1 Termination.
4.1.1 Either party may terminate their obligation to provide further services upon twenty (20) days' written notice, after
material default by other party through no fault of terminating party.
4.1.2 CLIENT may terminate CONSULTANT's obligation to provide further services upon twenty (20) days' written
notice if project is abandoned. In such event, progress payments due to CONSULTANT for services rendered plus
unpaid reimbursable to expenses, shall constitute total compensation due.
4.2 Reuse of Documents.
51
4.2.1 All tangible items prepared by CONSULTANT are instruments of service, and CONSULTANT retains all
copyrights. CLIENT may retain copies for reference, but reuse on another project without CONSULTANT's written
consent is prohibited. CLIENT will indemnify CONSULTANT, its employees, agents, and consultants against claims
resulting from such prohibited reuse. Said items are not intended to be suitable for completion of this project by others.
4.2.2 Submittal or distribution of items in connection with project is not publication in derogation of CONSULTANT's
rights.
4.2.3 Confidentiality. Each party acknowledges that in connection with this Agreement it may receive certain
confidential or proprietary technical and business information and materials of the other party (“Confidential
Information”). Each party, its agents and employees shall hold and maintain in strict confidence all Confidential
Information, shall not disclose Confidential Information to any third party, and shall not use any Confidential Information
except as may be necessary to perform its obligations under the agreement except as may be required by a court or
governmental authority. CLIENT and CONSULTANT shall keep all information and communications related to the
project confidential in the same manner each party protects its own confidential information, to the extent that it is
marked “proprietary” or “confidential or with a similar label or which by the nature of the information generally would be
regarded as proprietary or confidential. This clause shall not apply to information that is previously known by either
party, lawfully becomes public knowledge, or is required to be disclosed by law or a court order. CONSULTANT shall
be allowed to use non-confidential information on the project, including CLIENT name, project location, and project
details for marketing purposes.
4.3 Payment.
4.3.1 CONSULTANT shall submit a monthly statement for services rendered and reimbursable expenses incurred.
CLIENT shall make prompt monthly payments.
4.3.2 If CLIENT fails to make payment within thirty (30) days after receipt of statement, interest at maximum legal rate
or at a rate of 18%, whichever is less, shall accrue; and, in addition, CONSULTANT may, after giving seven (7) days'
written notice, suspend services until it has been paid in full all amounts due it.
4.3.3 CLIENT has provided or shall provide for payment from one or more lawful sources of all sums to be paid to
CONSULTANT.
4.3.4 CONSULTANT's compensation shall not be reduced on account of any amounts withheld from payments to
contractors.
4.3.5 If services performed by CONSULTANT are subject to state or local sales taxes, said taxes will be reflected in
the invoices and remitted according to state law. If CLIENT claims a status that would make the transaction exempt,
then CLIENT shall provide appropriate proof of exempt status to CONSULTANT.
4.4 Controlling Law. Agreement shall be governed by the law of the State where the project is located, excluding its
choice of law rules. Jurisdiction shall similarly be where the project is located.
4.5 Successors and Assigns.
4.5.1 The parties bind themselves, their successors, and legal representatives to the other party and to successors
and legal representatives of such other party, in respect to all covenants and obligations of this Agreement.
4.5.2 Neither party shall assign, sublet, or transfer any interest in this Agreement without written consent of the other,
provided CONSULTANT may employ such independent consultants, associates, and subcontractors as it may deem
appropriate.
4.5.3 Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the parties.
4.6 CONSULTANT's Accounting Records. Records of CONSULTANT's personnel time, reimbursable expenses,
and accounts between parties shall be kept on a generally-recognized accounting basis.
4.7 Separate Provisions. If any provisions of this Agreement shall be held to be invalid or unenforceable, remaining
provisions shall be valid and binding.
52
4.8 Waiver. No waiver shall constitute a waiver of any subsequent breach.
4.9 Warranty.
4.9.1 CONSULTANT shall use reasonable care to reflect requirements of all applicable laws, rules, or regulations of
which CONSULTANT has knowledge or about which CLIENT specifically advises in writing, which are in effect on date
of Agreement. CONSULTANT INTENDS TO RENDER SERVICES IN ACCORDANCE WITH GENERALLY
ACCEPTED PROFESSIONAL STANDARDS AT THE TIME SERVICES ARE PERFORMED, BUT NO OTHER
WARRANTY IS EXTENDED, EITHER EXPRESS OR IMPLIED, IN CONNECTION WITH SUCH SERVICES. CLIENT's
rights and remedies in this Agreement are exclusive.
4.9.2 CONSULTANT shall not be responsible for contractors' construction means, methods, techniques, sequences,
or procedures, or for contractors' safety precautions and programs, or for contractors' failure to perform according to
contract documents.
4.9.3 The CONSULTANT believes that any computer software provided under this Agreement is suitable for the
intended purpose, however, it does not warrant the suitability, merchantability, or fitness for a particular purpose of this
software.
4.9.4 Subject to the standard of care set forth in Paragraph 4.9.1, CONSULTANT and its Subconsultants may use or
rely upon design elements, work, and information ordinarily or customarily furnished by others, including, but not limited
to, CLIENT or his authorized representatives, public record, specialty contractors, manufacturers, suppliers, and
publishers of technical standards.
4.10 Period of Repose. Any applicable statute of limitations or repose shall commence to run and any alleged cause
of action shall be deemed to have accrued not later than completion of services to be performed by CONSULTANT.
4.11 Indemnification. To the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless
CLIENT, CLIENT's officers, directors, partners, and employees from and against any and all third party claims for
bodily injury and for damage to tangible property to the extent caused by the negligent acts or omissions of
CONSULTANT or CONSULTANT's officers, directors, partners, employees, agents, and CONSULTANT's consultants
in the performance and furnishing of CONSULTANT's services under this Agreement. Any indemnification shall be
limited to the terms and amounts of coverage of the CONSULTANT's insurance policies and Section 4.12, Limitation
of Liability.
To the fullest extent permitted by law, CLIENT shall indemnify and hold harmless CONSULTANT, CONSULTANT's
officers, directors, partners, employees, and agents and CONSULTANT's consultants from and against any and all
third party claims for bodily injury and for damage to tangible property to the extent caused by the negligent acts or
omissions of CLIENT or CLIENT's officers, directors, partners, employees, agents, and CLIENT's consultants with
respect to this Agreement on the Project. In addition to the indemnity provided under this section, and to the fullest
extent permitted by law, CLIENT shall indemnify and hold harmless CONSULTANT and its officers, directors, partners,
employees, and agents and CONSULTANT's consultants from and against all claims, costs, losses, and damages
(including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all
court or arbitration or other dispute resolution costs) caused by, arising out of, or relating to the presence, discharge,
release, or escape of asbestos, PCBs, petroleum, hazardous waste, or radioactive material at, on, under, or from the
Project site.
4.12 Limitation of Liability. TO THE FULLEST EXTENT PERMITTED BY LAW, AND NOTWITHSTANDING ANY
OTHER PROVISION OF THIS AGREEMENT, THE TOTAL LIABILITY, IN THE AGGREGATE, OF THE CONSULTANT
(INCLUDING ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS AND SUBCONSULTANTS), TO CLIENT AND
ANYONE CLAIMING BY, THROUGH OR UNDER CLIENT, FOR ANY AND ALL CLAIMS, LOSSES, COSTS, OR
DAMAGES WHATSOEVER ARISING OUT OF, RESULTING FROM, OR IN ANY WAY RELATED TO THE
PERFORMANCE OF SERVICES UNDER THIS AGREEMENT FROM ANY CAUSES, INCLUDING BUT NOT LIMITED
TO NEGLIGENCE, PROFESSIONAL ERRORS OR OMISSIONS, OR WARRANTEES EXPRESSED OR IMPLIED,
OF CONSULTANT OR CONSULTANT’S CONSULTANTS, SHALL NOT EXCEED $50,000.00 OR THE TOTAL
COMPENSATION RECEIVED BY CONSULTANT FOR THE PROJECT, WHICHEVER IS GREATER. THIS
LIMITATION INCLUDES LIABILITY UNDER SECTION 4.11. IN NO EVENT SHALL CONSULTANT BE LIABLE TO
CLIENT FOR ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES OF ANY KIND
ARISING OUT OF OR RELATED TO THIS AGREEMENT.
53
4.13 Extent of Agreement. This Agreement represents the entire agreement between the parties and may be
amended only by written instrument signed by both parties.
4.14 INSURANCE. CONSULTANT shall purchase and maintain insurance for the coverages and for not less than the
limits of liability set forth below:
(a) Workers' Compensation: workers' compensation insurance as required by the laws of the states or countries with
jurisdiction of the services to be performed, including employer's liability insurance, with a limit of $1,000,000 per
accident.
(b) Commercial General Liability: commercial general liability, including coverage for all premises, operations,
operations of independent contractors, products and completed operations, and contractual liability. Coverage shall
have limits of not less than $1,000,000 for each occurrence and aggregate.
(c) Commercial Automobile Liability: commercial automobile liability covering the use of all owned, non-owned, and
hired automobiles with minimum combined single limits of $1,000,000.
(d) Professional Liability: professional liability insurance for claims arising out of performance of professional services
caused by any negligent error, omission, or act for which the insured is legally liable, with a minimum limit of $1,000,000,
to be kept in force for two (2) years after completion of project.
CONSULTANT shall provide certificates or other evidence from insurance carriers of the required insurance coverages,
if requested by CLIENT in writing within 30 days of start of performance. All insurance except workers’ compensation
and professional liability shall designate CLIENT as additional insured.
(e) Cyber Liability: Data Breach and Privacy/Cyber Liability Insurance in a limit of not less than $1,000,000 per
occurrence.
4.15 Subrogation Waiver. The parties waive all rights against each other, and against contractors, consultants,
agents, and employees of the other for
damages covered by any property insurance during construction, and each shall require similar waivers from their
contractors, consultants, and agents.
4.16 Force Majeure. Parties will not be liable for delays in delivery or for failure to perform obligations, other than
payment, due to causes beyond their reasonable control, including, but not limited to, product allocations, material
shortages, labor disputes, transportation delays, unforeseen circumstances, acts of God, acts or omissions of other
parties, acts or omissions of civil or military authorities, government priorities, fire, strikes, floods, epidemics, quarantine
restrictions, riots, terrorists acts, or war. CONSULTANT's time for delivery or performance will be automatically
extended by the period of such delay or CONSULTANT may, at its option, cancel any services, in whole or in part,
without liability by giving notice to CLIENT.
4.17
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE. When applicable, the CONSULTANT and
SUBCONSULTANT shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a), 60-741.5(a) and Appendix
A of Subpart A of 29 CFR 471. These regulations prohibit discrimination against qualified individuals based on
their status as protected veterans or individuals with disabilities, and prohibit discrimination against all
individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that
covered prime CONSULTANTS and SUBCONSULTANTS take affirmative action to employ and advance in
employment individuals without regard to race, color, religion, sex, national origin, protected veteran status
or disability.
4.18 FLORIDA PROJECTS ONLY - NO EMPLOYEE OR AGENT OF CONSULTANT IS A PARTY TO THIS
CONTRACT. PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF
CONSULTANT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE OCCURING WITHIN THE COURSE
AND SCOPE OF THIS CONTRACT. CONSULTANT MAINTAINS PROFESSIONAL LIABILITY INSURANCE AS
REQUIRED UNDER THIS CONTRACT AND ANY DAMAGES ARE SOLEY ECONOMIC IN NAUTRE AND THE
DAMAGES DO NOT EXTEND TO PERSONAL INJURIES OR PROPERTY NOT SUBJECT TO THE CONTRACT.
54
Hourly Rates
Compensation for office-based personnel in the U.S. for time in the performance of the work, including
travel time, shall be in accordance with the following Hourly Rates.
Client
Description
City of Geneva
Misc Services BC rates when billed as BC Rate
Location 03
N/A
Hourly Rates subject to revision on or after . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 03
. . Apr 2027
Billing Category*
BC-02
BC-03
BC-04
BC-05
BC-06
BC-07
BC-08
BC-09
BC-10
BC-11
BC-12
BC-13
BC-14
BC-15
BC-16
BC-17
BC-18
BC-19
BC-20
BC-21
Hourly Rate
$75.00
$89.00
$103.00
$116.00
$130.00
$144.00
$157.00
$171.00
$185.00
$198.00
$212.00
$226.00
$239.00
$253.00
$267.00
$280.00
$294.00
$308.00
$321.00
$335.00
* Representative Labor Classifications for each BC can be provided upon request
Printed 4/22/2026
55
SCHEDULE OF CHARGES
Fiscal Year 2026-2027
I.
Compensation for items of expense and other charges incurred in connection with the performance of the
work shall be in accordance with the following schedule:
Automobile
$0.79/mile
Ground Transportation (rental car, taxi, etc.)
At Cost Plus 10%
Air Travel (commercial and charter)
At Cost Plus 10%
Equipment Rental
At Cost Plus 10%
II.
Reprographics:
Copying
Black/white copies: 1-100
Color Copies: 1-100 copies
$0.17 for 8.5 x 11
$0.42 for 8.5 x 11
$0.35 for 11 x 17
$0.72 for 11 x 17
Bindery
Manual Process
Mechanical Process
III. Large Format Engineer Drawings:
Large Format color plots
Large Format B/W up to 100 Sq. Ft.
Scan to File Service – Large Format over 17 In.
1-25
26-100
100+
$68/hour
$45/hour
$0.83 per sq. ft.
$0.35 per sq. ft.
$1.76/scan
$0.90/scan
IV. Compensation for purchases, items of expense, and other charges not scheduled above, incurred in
connection with the performance of the work, shall be at cost plus 10%.
V. Subconsultant fees will be filled with the addition of a contract management and risk markup of not
more than 10%. Subconsultant markups will be stated and agreed to ahead of engagement.
VI. Charges are subject to revision on or after April 3, 2027.
Page 1 of 1
56
AGENDA ITEM EXECUTIVE SUMMARY
Agenda Item:
E. State Street Lead & Galvanized Water Service Line Replacement
Presenter & Title:
Bob Van Gyseghem, Superintendent of Water & Wastewater
Date:
August 3, 2026
Please Check Appropriate Box:
Committee of the Whole Meeting
☒
City Council Meeting
☒
Public Hearing
☐
☐ Special Committee of the Whole Meeting
☐ Special City Council Meeting
☐ Other -
Associated Strategic Plan Goal/Objective: QIS-III
Estimated Cost: $324,360.00
Executive Summary:
Budgeted? ☒ Yes
☐ No
Other
Funding?
☐ Yes
☐ No
The FY27 budget has funds for the replacement of private side lead and galvanized water services on E. State as
part of the reconstruction. The project will include the installation of water services from the Right-of-Way to the
water meter. Staff is aware of nine (9) lead and galvanized water services, however the bid includes up to twenty
(20) replacements. A bid was placed in the Daily Herald and on the City Web Site. Two (2) bids were received on
July 13th with the low bid provided by IHC Construction Companies LLC. Staff is recommending that a 10%
contingency be included in the overall not-to-exceed amount to account for any unforeseen field changes that may
occur. Any field changes (Change Orders) must be approved by the City Administrator to be applied to the
contingency.
Attachments: (please list)
• Resolution
• Bid Summary
• Bid Form
Voting Requirements:
This motion requires a simple majority of affirmative votes for passage. (City Council Only)
The Mayor may vote on three occasions: (a) when the vote of the alderpersons has resulted in a tie; (b)
when one half of the alderpersons elected have voted in favor of an ordinance, resolution, or motion
even though there is no tie vote; or (c) when a vote greater than a majority of the corporate authorities is
required by state statute or local ordinance to adopt an ordinance, resolution, or motion.
Recommendation / Suggested Action: (how the item should be listed on agenda)
Recommend approval of a Resolution authorizing the City Administrator to enter into a contract with
IHC Construction Companies LLC at a cost of $324,360.00 and allow the City Administrator to approve
up to $32,436.00 in change orders for a total not-to-exceed amount of $356,796.00
57
RESOLUTION NO. 2026-90
RESOLUTION AUTHORIZING CONTRACT FOR
E. State Street Lead & Galvanized Water Service Line Replacement
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE
COUNTY, ILLINOIS, as follows:
SECTION 1:
That the City Administrator is hereby authorized to approve, on behalf of the
City of Geneva, a contract with IHC Construction Companies LLC for lead & galvanized water
service replacements on E. State Street.
SECTION 2: This Resolution shall become effective from and after its passage as in
accordance with law.
PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of
_________, 2026
AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __
HOLDING OFFICE: __
Approved by me this ____ day of __________, 2026.
Mayor
ATTEST:
City Clerk
58
City of Geneva
Summary of Bids
Name of Project: Lead Service Line Replacement E. State
Recorded By: Bob Van Gyseghem
Opened By: Jennifer Milewski
Date/Time: 7-13-2026 10:00 AM
Approved Engineer Estimate/ Budget : $
CONTRACTOR NAME
BID PRICE
Private Side Greater Than 50-Feet
Interior Ball Valve
Total Bid
Private Side Greater Than 50-Feet
Interior Ball Valve
Total Bid
TYPE OF PAYMENT FOR BID
BOND
REMARKS
ADDENDUM
$16,400.00/Each
$15,626.00/Each
$205/Each
$324,360.00
10%
Trine Construction
Private Side Less Than 50-Feet
%
10%
IHC Construction
Private Side Less Than 50-Feet
BID BOND
OF PRICE
$17,768.80/Each
$19,006.60/Each
$1,722.30/Each
$402,200.00
X
59
60
61
62
63
64
AGENDA ITEM EXECUTIVE SUMMARY
Agenda Item:
Fuel Purchasing – SPC Joint Purchasing Program (RFP #230) / Al Warren Oil
Co., Inc.
Presenter & Title:
Dan Javed; Superintendent of Streets and Fleet
Date:
July 20, 2026
Please Check Appropriate Box:
☒ Committee of the Whole Meeting
☒ City Council Meeting
☐ Public Hearing
☐
☐
☐
Special Committee of the Whole Meeting
Special City Council Meeting
Other -
Associated Strategic Plan Goal/Objective:SGII
Fiscal Responsibility – Leverage cooperative purchasing to reduce costs on essential municipal fuel
services.
Budgeted? ☒ Yes
Other
☐ Yes
Estimated Cost: N/A
☐ No
Funding? ☐ No
If “Other Funding,” please explain how the item will be funded:
Executive Summary:
The City of Geneva is seeking City Council approval to purchase gasoline and diesel from Al Warren Oil
through the Suburban Purchasing Cooperative (SPC).
Pricing Structure (per gallon, net taxes): Pricing is based on the daily OPIS Chicago Index Low Rack
rate plus a fixed contractor profit/overhead markup. Three delivery volume tiers apply: under 2,500
gallons ($0.200 markup); 2,500–6,000 gallons ($0.110 markup); and over 6,000 gallons ($0.044 markup).
Benefit to the City: Participation in the SPC joint purchasing program allows the City of Geneva to
benefit from competitively bid, volume-based fuel pricing without the administrative burden of
conducting monthly requests for pricing. This cooperative purchasing approach aligns with the City’s
commitment to responsible stewardship of public funds.
Attachments: (please list)
• Resolution
• SPC RFP #230 Pricing Schedule – Al Warren Oil Co., Inc.
• 2026–2027 Fuel Renewal Agreement with SPC (signed)
Voting Requirements:
This motion requires a simple majority of affirmative votes for passage. (City Council Only)
The Mayor may vote on three occasions: (a) when the vote of the alderpersons has resulted in a tie; (b)
when one half of the alderpersons elected have voted in favor of an ordinance, resolution, or motion even
though there is no tie vote; or (c) when a vote greater than a majority of the corporate authorities is
required by state statute or local ordinance to adopt an ordinance, resolution, or motion.
Recommendation / Suggested Action: (how the item should be listed on agenda)
Recommendation to approve purchase of fuel exclusively through Al Warren Oil utilizing SPC Fuel
Contract #230 through July 5, 2027, under the terms and pricing established in SPC RFP #230.
65
RESOLUTION NO. 2026-91
RESOLUTION AUTHORIZING PURCHASE OF FUEL FROM
Al Warren Oil Co., Inc. through SPC Fuel Contract #230
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE
COUNTY, ILLINOIS, as follows:
SECTION 1:
That the City Administrator, the Director of Public Works, the Assistant
Director of Public Works, and the Superintendent of Streets and Fleet are each hereby authorized to
purchase, on behalf of the City of Geneva, gasoline and diesel fuel from Al Warren Oil Co., Inc.
utilizing SPC Fuel Contract #230, under the terms and pricing established in SPC RFP #230, through
July 5, 2027.
SECTION 2: This Resolution shall become effective from and after its passage as in
accordance with law.
PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 3rd day of
August, 2026
AYES: __
NAYS: __ ABSENT: __
ABSTAINING: __
HOLDING OFFICE: __
Approved by me this ____ day of __________, 2026.
Mayor
ATTEST:
City Clerk
66
SPC RFP #230 PRICING
AL WARREN OIL
ESTIMATED UNIT QUANTIY 100,000
01 87 Octane-Deliveries
Unit Price Extended Price
2,500 - 6,000 gallons
Extended
Unit Price Price
>2,500 gallons
Extended
Unit Price Price
$
$
<6,000 gallons
UOM
OPIS Chicago Index Low Rack
2.5930 Gallon
$
Profit/Overhead
________Gallon
$ 0.0440 $
Total Cost/gallon (Net Taxes)
________Gallon
$ 2.6370 $
OPIS Chicago Index Low Rack
2.7897 Gallon
$
Profit/Overhead
________Gallon
$ 0.0440 $
Total Cost/gallon (Net Taxes)
________Gallon
$ 2.8334 $
OPIS Chicago Index Low Rack
3.0591 Gallon
$
Profit/Overhead
________Gallon
$ 0.0440 $
Total Cost/gallon (Net Taxes)
________Gallon
$ 3.1031 $
$
263,700.00
$
$
$ 0.1100 $
$ 0.2000 $
$ 2.7030 $ 270,300.00
$ 2.7930 $ 279,300.00
$
$
03 89 Octane-Deliveries
$
283,370.00
$
$
$ 0.1100 $
$ 0.2000 $
$ 2.8997 $ 289,970.00
$ 2.9897 $ 298,970.00
$
$
05 93 Octane-Deliveries
$
310,310.00
$
$
$ 0.1100 $
$ 0.2000 $
$ 3.1691 $ 316,910.00
$ 3.2591 $ 325,910.00
$
$
04 Grade #2 Diesel Fuel-Deliveries
OPIS Chicago Index Low Rack
2.4405 Gallon
$
Profit/Overhead
________Gallon
$ 0.0440 $
Total Cost/gallon (Net Taxes)
________Gallon
$ 2.4845 $
$
248,450.00
$
$
$ 0.1100 $
$ 0.2000 $
$ 2.5505 $ 255,050.00
$ 0.2641 $ 264,050.00
$
$
05 Winter Mixture, 30% & 70% Grad Deliveries
OPIS Chicago Index Low Rack
2.4935 Gallon
$
Profit/Overhead
________Gallon
$ 0.0440 $
Total Cost/gallon (Net Taxes)
________Gallon
$ 2.5375 $
$
253,750.00
$
$
$ 0.1100 $
$ 0.2000 $
$ 2.6035 $ 260,350.00
$ 2.6935 $ 269,350.00
$
$
06 Grade #1 Diesel Fuel-Deliveries
OPIS Chicago Index Low Rack
2.6173 Gallon
$
Profit/Overhead
________Gallon
$ 0.0440 $
$
$
$ 0.1100 $
$
$ 0.2000 $
67
Total Cost/gallon (Net Taxes)
________Gallon
$ 2.6613 $
OPIS Chicago Index Low Rack
2.1721 Gallon
$
Profit/Overhead
________Gallon
$ 0.0440 $
Total Cost/gallon (Net Taxes)
________Gallon
$ 2.2152 $
266,130.00
$ 2.2727 $ 272,730.00
$ 2.8173 $ 281,730.00
$
$
*07 E75 Ethanol-Deliveries
$
221,520.00
$
$
$ 0.1100 $
$ 0.2000 $
$ 2.2812 $ 228,120.00
$ 2.3712 $ 237,120.00
*No OPIS price shown
used OPIS Low E-85 &
2.1561
OPIS Low-E-65
2.1863
4.3424 /2 = $2.1712
08 E85 Ethanol-Deliveries
OPIS Chicago Index Low Rack
2.1561 Gallon
$
Profit/Overhead
________Gallon
$ 0.0440 $
Total Cost/gallon (Net Taxes)
________Gallon
$ 2.2001 $
$
$
220,010.00
$
$
$
$ 0.1100 $
$ 0.2000 $
$ 2.2661 $ 226,610.00
$ 2.3561 $ 235,610.00
TOTAL
68
69
70
AGENDA ITEM EXECUTIVE SUMMARY
Agenda Item:
Letter of Understanding between the State of Illinois, Illinois Department
of Transportation and the City of Geneva
Presenter & Title:
Rich Babica, Director of Public Works
Date:
August 3, 2026
Please Check Appropriate Box:
☐ Committee of the Whole Meeting
☒ City Council Meeting
☐ Public Hearing
☐ Special Committee of the Whole Meeting
☐ Special City Council Meeting
☐ Other -
Associated Strategic Plan Goal/Objective: SG-II, QIS-III
Estimated Cost: $ N/A
Budgeted? ☐ Yes
☐ No
If “Other Funding,” please explain how the item will be funded:
Other
Funding?
☐ Yes
☐ No
Executive Summary:
The City received a Letter of Understanding (LOU) from the State of Illinois, on behalf of the Illinois
Department of Transportation (IDOT) regarding a upcoming project on Route 31. The project is a
needed-improvement of 505 lineal feet, .05 miles South of Fargo Blvd. that will include the removal and
replacement of a culvert, as well as improvements to include bus pads, sidewalk, ADA curb ramps, a new
mid-block crossing at Rt. 31 and Fargo Blvd. Lastly, the project will include relocation of city storm
sewers, manholes and catch basins within the project limits. The City requested these
improvements as the current condition forced the City to close a portion of the sidewalk along
Rt. 31 due to the current unsafe condition. While the project itself comes at no cost to the City,
there are long-term maintenance costs and obligations.
Attachments: (please list)
•
Resolution
• Letter of Understanding
Voting Requirements:
This motion requires choose an item affirmative votes for passage. (City Council Only)
The Mayor may vote on three occasions: (a) when the vote of the alderpersons has resulted in a tie; (b)
when one half of the alderpersons elected have voted in favor of an ordinance, resolution, or motion even
though there is no tie vote; or (c) when a vote greater than a majority of the corporate authorities is
required by state statute or local ordinance to adopt an ordinance, resolution, or motion.
Recommendation / Suggested Action: (how the item should be listed on agenda)
A Resolution Authorizing the Mayor to Sign a Letter of Understanding Between the City of
Geneva and the State of Illinois, Acting on Behalf of the Illinois Department of Transportation.
71
Resolution No. 2026-92
_________________________________________________________
A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A LETTER OF
UNDERSTANDING BETWEEN THE CITY OF GENEVA AND THE STATE OF
ILLINOIS, ACTING ON BEHALF OF THE ILLINOIS DEPARTMENT OF
TRANSPORTATION
WHEREAS, the City of Geneva is an Illinois, non-home rule municipal corporation; and
WHEREAS, pursuant to Article VIII, Section (1)(a) of the Constitution of the State of Illinois,
the City may only use public funds for a public purpose; and
WHEREAS, the State of Illinois, acting on behalf of the Illinois Department of
Transportation (IDOT) has provided a Letter of Understanding (LOU); and
WHEREAS, the City of Geneva believes this project and subsequent improvements will benefit
the residents of Geneva; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GENEVA, KANE COUNTY, ILLINOIS, that the Mayor is hereby authorized to sign the
LOU on behalf of the City of Geneva.
PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 3rd day of
August, 2026.
AYES: ____ NAYS: ____ ABSENT: ____ ABSTAINING: ____ HOLDING OFFICE: 10
ATTEST:
________________________
City Clerk
_____________________________
Mayor
72
FAU 3887 IL 31
Over ditch, 0.05 miles South of Fargo Boulevard
State Section: 2024-978-C
County: Kane
Job No. : C-91-270-24
Contract No.:62W97
Agreement No.: LU-126-013
LETTER OF UNDERSTANDING
This Letter of Understanding, entered into this _______day of __________________, 2026 A.D., by
and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF
TRANSPORTATION, hereinafter called the STATE, and CITY OF GENEVA of the State of Illinois,
hereinafter called the CITY.
WITNESSETH:
WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety
to the motoring public, is desirous of improving approximately 505 lineal feet of
FAU 3887, IL 31 over ditch, 0.05 miles South of Fargo Boulevard, STATE Job No.: C-91-270-24,
Contract Number 62W97, STATE Section No. 2024-978-C as follows:
The general scope of work consists of culvert removal and replacement. The existing 4’ masonry
arch culvert will be replaced with a 5’x4’ box culvert approximately 92’ in length. There will also be
improvements to include bus pads, sidewalk, ADA curb ramps, and the addition of a midblock
crossing at IL 31 and Fargo Boulevard, as well as relocation CITY storm sewers, manholes, and
catch basins within the projects limits. A RR-7 rip-rap apron is also proposed at the downstream
end of the culvert and any other work necessary to complete the project in accordance with the
approved plans and specifications (the above described Project being hereinafter referred to as the
“improvement”).
WHEREAS, the CITY is desirous of said improvement in that same will
73
be of immediate benefit to the CITY residents and permanent in nature;
NOW, THEREFORE, in consideration of the mutual covenants contained herein,
the parties hereto agree as follows:
1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare
plans and specifications, receive bids and award the contract, furnish engineering
inspection during construction and cause the improvement to be built in accordance
with the approved plans, specifications and contract.
2. The STATE agrees to pay for all right of way, construction and engineering costs
associated with the improvement.
3. All CITY owned utilities, on STATE right of way within the limits of this improvement,
which are to be relocated/adjusted under the terms of this Agreement, will be
relocated/adjusted in accordance with the applicable portions of the
“Accommodation of Utilities of Right of Way of the Illinois State Highway System.”
(92 Ill. Adm. Code 530).
4. Upon final field inspection of the improvement and so long as Illinois 31 is used as a STATE
Highway, the STATE agrees to maintain or cause to be maintained the through traffic lanes, the
left-turn lanes and right turn lanes, curb and gutter, stabilized shoulders and ditches, and culvert.
5. Upon final field inspection of the improvement, the CITY agrees to accept the responsibility
to maintain or cause to be maintained those portions of the improvement which are not maintained
by the STATE including new and existing sidewalks, bus pads, ADA curb ramps, parkways,
74
crosswalk and stopline markings within the CITY limits of this contract. The CITY further agrees to
maintain CITY owned utilities including appurtenances thereto. The CITY shall maintain storm
sewers and appurtenances by performing those functions necessary to keep the sewer in a
serviceable condition including cleaning sewer lines, inlets, manholes, and catch basins along with
the repair or replacement of inlet, manhole and catch basins’ frames, grates or lids. The
maintenance, repair and/or reconstruction of storm sewers constructed as part of this improvement
beyond the aforedescribed responsibilities shall be that of the STATE.
6. The CITY further agrees to continue its existing maintenance responsibilities on all side road
approaches under its jurisdiction, including all left and right turn lanes on said side road
approaches.
7. The CITY has adopted a resolution, or and will sign the Plan Approval page, which is part of this
document, prior to the STATE advertising for the work to be performed hereunder, approving
the plans and specifications as prepared.
75
Approval of this Letter of Understanding shall be considered as concurrence with and acceptance of all
terms contained herein and shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
CITY OF GENEVA
By: __________________________
(Signature)
Attest:
___________________________
Clerk
(SEAL)
By: ___________________________
(Print or Type)
Title: __________________________
Date: __________________________
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
By: ____________________________
Jose Rios, P.E.
Region One Engineer
Date: __________________________
Job No.: C-91-270-24
Agreement No.: LU-126-013
76
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement of FAU 3887, IL 31, State Section No: 2024-978-C,
Contract No. 62W97, the CITY agrees to that portion of the plans and specifications relative to the
CITY’s financial and maintenance obligations described herein, prior to the STATE’s advertising for
the aforedescribed proposed improvement.
Approved_________________________________________
Title _____________________________________________
Date _____________________________________________
77
AGENDA ITEM EXECUTIVE SUMMARY
Agenda Item:
Approve Purchase of Engine Coupling Device for Geneva Generation
Facility
Presenter & Title:
Aaron Holton – Superintendent of Electric Services
Date:
August 3, 2026
Please Check Appropriate Box:
☐ Committee of the Whole Meeting
☒ City Council Meeting
☐ Public Hearing
☐ Special Committee of the Whole Meeting
☐ Special City Council Meeting
☐ Other -
Associated Strategic Plan Goal/Objective: QIS - III
Estimated Cost: $ 26,972.00
Budgeted? ☐ Yes
☒ No
If “Other Funding,” please explain how the item will be funded:
Other
Funding?
☒ Yes
☐ No
Executive Summary:
The Vulcan Engine Coupling device failed on engine 4 at Geneva Generation Facility on the
evening of July 27th. This coupling is used to tie the engine crankshaft to the generator. The
cause of the failure is still under analysis, but a new coupling will be needed. These items are
made to order and is only available through a single source provider, as such three quotes could
not be obtained.
Attachments: (please list)
• Resolution
• Sales Quotation from Vulkan
Voting Requirements:
This motion requires a simple majority of affirmative votes for passage. (City Council Only)
The Mayor may vote on three occasions: (a) when the vote of the alderpersons has resulted in a
tie; (b) when one half of the alderpersons elected have voted in favor of an ordinance,
resolution, or motion even though there is no tie vote; or (c) when a vote greater than a majority
of the corporate authorities is required by state statute or local ordinance to adopt an
ordinance, resolution, or motion.
Recommendation / Suggested Action: (how the item should be listed on agenda)
Recommend approving purchase of a Vulkan RATO-S 331Y Engine Coupler in the amount of
$26,972.00 for use at the Geneva Generation Facility.
78
RESOLUTION NO. 2026-93
RESOLUTION APPROVING PURCHASE OF A VULKAN RATO-S 331Y ENGINE
COUPLER IN THE AMOUNT OF $26,972.00 FOR USE AT THE GENEVA
GENERATION FACILITY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA,
KANE COUNTY, ILLINOIS, as follows:
SECTION 1: That the City Administrator is hereby authorized to execute, on behalf of
the City of Geneva, the purchase of a Vulkan RATO-S 331Y Engine Coupler in the amount of
$26,972.00 for use at the Geneva Generation Facility, as recommended by Staff.
SECTION 2: This Resolution shall become effective from and after its passage as in
accordance with law.
PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 3rd day
of August, 2026.
AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __
HOLDING OFFICE: __
rd
Approved by me this 3 day of August, 2026.
Mayor
ATTEST:
City Clerk
Sales Quotation
79
Quote Number
Document Date
Page
10003883
07/30/26
1/3
Bill - To Address
Customer No.
Payment Terms
THE CITY OF GENEVA
Geneva Public Works Department
1800 South Street
GENEVA IL 60134
USA
21378
00 - CIA-CASH IN ADVANCE
PO Number
Valid Until
09/30/26
Salesman:
Currency
JUAN COTO
USD
Ship Via:
Delivery Address
Geneva Public Works Department
1800 South Street
GENEVA IL 60134
USA
Estimated shipping dates are subject to receipt of appoved drawings. This constitutes an offer to sell based on the terms and
conditions contained with this document including warranty limitations and disclaimers.
***The products referenced in this sales order may have been manufactured, in whole or in part, in a foreign country. The pricing set
forth herein is based on duties, taxes, tariffs, and other applicable charges effective as of the date of this sales order . In the event that,
during the fulfillment of this order, any additional duties, taxes, tariffs, or other charges are imposed by any authority or entity that
affect the cost of the products, the stated price will no longer be valid and will require an order modification to reflect the new cost
before the order can be shipped. American Vulkan will notify the customer promptly should this situation arise .***
Customer Environmental Requirements: If applicable, AVC requests that the customer identify any customer-specific environmental,
sustainability, compliance, site, packaging, recycling, or other regulatory requirements related to the products and/or services
included in this quotation prior to order placement.
LN# Item Code/Cust Part # Description
01
EG331YR005
Quantity
Price
Net Price
Total
/
1
26,385.0000
26,385.0000
26,385.00
/
1
587.0000
587.0000
587.00
RATO-S 331Y ELEM
02
MISC FREIGHT
GROUND FREIGHT FROM AVC TO GENEVA IL
Comments
Incoterms: Ex works: Winter Haven, FL
Delivery: 10-12 weeks
|
Cat/MAK 16GCM34 Engine
Old Comm No: 43684/2002
American VULKAN Corporation | PO Box 673 | Winter Haven, Florida 33882-0673 | USA
T 863 324 2424 | M [email protected] | www.vulkanusa.com
Registered in USA | Tax ID 59-1372818
Goods and Services detailed above are only supplied subject to our standard Terms and Conditions of Sale
Order Subtotal:
$ 26,972.00
Total Before Tax:
$ 26,972.00
Total USD :
$ 26,972.00
80
Partials Allowed
Ship Early Allowed
American VULKAN Corporation | PO Box 673 | Winter Haven, Florida 33882-0673 | USA
T 863 324 2424 | M [email protected] | www.vulkanusa.com
Registered in USA | Tax ID 59-1372818
Goods and Services detailed above are only supplied subject to our standard Terms and Conditions of Sale
81
The government’s own published record — read it yourself, then decide what to do about it.
The cameras, the coverage, and the local record for this community.
Not yet recorded. The record stays open — outcomes are added as minutes and vote results are published.
Provenance
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- Agenda Watch · Oct 5, 2026
Permanent ID DKT-2026-001871 — this record is never deleted.
Record history
Every change to this record, logged as it happened.
- Oct 5, 2026 Filed on the Docket
- Oct 5, 2026 Full document archived — public record
← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.