On the agenda: Edwardsville meeting — LPR camera (May 9)

PUBLIC SAFETY COMMITTEE AGENDA
EDWARDSVILLE CITY HALL
118 HILLSBORO AVENUE
EDWARDSVILLE, IL 62025
TUESDAY, MAY 09, 2023
5:30 P.M.

Chris Farrar, Chair

Committee Members
SJ Morrison

Andrea Miracle

Call to Order
Roll (Quorum)
Public Comment:
Approval of Minutes:
 Approval of Public Safety Committee minutes held Tuesday, April 25, 2023.
Police Department:
Action Item(s):



Approval of a Sole Source Resolution Authorizing the Purchase of Lexipol Policy Software for the Police
Department of the City of Edwardsville in a Total Amount of $44,157.05

Fire Department:
Action Item(s):




Approval of a Sole Source Resolution Authorizing the Purchase of Lexipol Policy Software for the Fire
Department of the City of Edwardsville for a Total Amount of $25,230.10
Approval of a Resolution Authorizing the Single Source Purchase of One Lucas 3 CPR Chest
Compression System and Maintenance Contract for a Cost Not to Exceed of $28,889.00

Old Business:
New Business:
Next Meeting Date: Tuesday, May 30, 2023 at 5:30 p.m. held at City Hall, located at 118 Hillsboro Avenue,
Edwardsville, IL 62025

If prospective attendees require an interpreter or other access accommodation, please contact the
Edwardsville City Clerk’s office at 618-692-7500 no later than 48 hours prior to the commencement of the
meeting to arrange the accommodations.

Public Safety Committee
Meeting Minutes
April 25, 2023
Members Present:

Alderwoman Janet Stack
Alderman Chris Farrar
Alderwoman Jennifer Warren

Other Present:

James Whiteford, Fire Chief
Mike Fillback, Director of Police
Cathy Hensley, Communication Coordinator
James Arnold, Econ. Comm., Devt./Grants Coord.
Anna Roseman, Fire Department

The Edwardsville Public Safety Committee meeting was called to order by Alderwoman Janet
Stack at 5:29 p.m. in the Governor Edwards Conference Room, 118 Hillsboro Avenue with a
quorum present: Alderwoman Janet Stack, via Zoom, Alderman Chris Farrar and Alderwoman
Jennifer Warren.
Public Comment: N/A
Approval of Minutes:
 Motion by Alderwoman Stack, second by Alderman Farrar to approve minutes from the
Public Safety Committee meeting held Tuesday, April 11, 2023. Motion carried, Stack,
Farrar and Warren voted aye.
Police Department:
Action Item(s):
 Approval of a Resolution Authorizing the Police Department to apply for the Illinois
Department of Commerce and Economic Opportunity Grant SR230018 and Approving
the Mayor to enter into the Award Agreement
This DCEO Grant is for the amount of $75,000.00. It will allow for improvements to the
Edwardsville Public Safety Building including an unfinished room on the first floor and an
additional LPR camera.
Motion by Alderwoman Stack, second by Alderman Farrar for an Approval of a
Resolution Authorizing the Police Department to apply for the Illinois Department of
Commerce and Economic Opportunity Grant SR230018 and Approving the Mayor to
enter into the Award Agreement. Motion carried, Stack, Farrar and Warren voted aye.
Fire Department: None
Old Business: None
New Business: None
The next regular scheduled meeting of the Public Safety Committee is Tuesday, May 09, 2023,
at 5:30 p.m. at City Hall.
Page 1 of 2

Motion to adjourn by Alderwoman Stack, second by Alderman Farrar. With no further business
at hand the meeting was adjourned at 5:45 p.m. Motion carried, Stack, Farrar and Warren
voted aye.

___________________________________
Chris Farrar, Chair
Approved Date: _______________
Minutes prepared by: Anna L. Roseman, Fire Department
Approved Signature: /s/ Chris Farrar, by staff liaison

Page 2 of 2

ACCELERATE YOUR
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Policy Cross-Reference
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Benefit from our proven, systematic approach to implementing policies. Each tier
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Tier 1 – High-Risk Policies: Foundational policies necessary to provide structure and

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service that have a higher level of potential liability.

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Full Policy Implementation
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844-312-9500

City Council / Community Townhall

Policing in 2022 and beyond

City Council / Community Townhall
• Challenge(s):

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• Goal: Public Safety and Positive Community Relations
• The Why:

• Lexipol creates policies with the intent to decrease risk and preserve life.
Lexipol is successful since they are a non-bias third party that brings forth
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ours are provided an outside perspective with an eye to checks and balances.

Who is Lexipol
160(+) Illinois-specific law
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Policy Content

Accountability Tools

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160 Illinois-Specific Law
Enforcement Policies

Policy Acknowledgement

Policy Implementation

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Policy Update Management

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Accreditation Reporting

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Regular Policy Updates

Risk Impact Case Study

Financial Impact
45% reduced frequency of litigated claims
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Sources: Colorado Intergovernmental Risk
Sharing Agency (CIRSA), claims data from
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5,500 Policy Clients

Illinois: 390 LE Policy Clients

DATE: May 9, 2023
ACTION ITEM TITLE: RESOLUTION
AUTHORIZING THE SOLE SOURCE PURCHASE
OF LEXIPOL POLICY SOFTWARE FOR THE
POLICE DEPARTMENT

ORIGIN:
SUMMARY: The Edwardsville Police Department maintains an extensive amount of policy
and procedures that are essential in guiding our personnel on expectations, laws and best
practices to ensure the safe and professional delivery of police services to our citizens.

RATIONALE: With numerous policies and procedures that we must maintain the
Edwardsville Police Department faces several challenges. There is the need to create meaningful
policies and procedures that are up to date with current laws and best practices, reviewed and
updated on a regular basis, and that personnel are trained and understand these policies and
procedures. The Lexipol policy software assist in creating policies with the intent to decrease risk
and preserve life. Lexipol is a non-bias third party that brings forth best practices from around
the country, which ensures that departments like ours are provided an outside perspective with
an eye on checks and balances to meet the challenges we face. This software will assist the
Edwardsville Police Department in meeting our goal of maintaining a safe and professional
police department for the citizens we serve.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: N/A

SUGGESTED COUNCIL ACTION: Approve on first reading

Resolution No. ____________
SOLE SOURCE RESOLUTION AUTHORIZING THE PURCHASE OF LEXIPOL POLICY
SOFTWARE FOR THE POLICE DEPARTMENT OF THE CITY OF EDWARDSVILLE IN
A TOTAL AMOUNT OF $44,157.05
WHEREAS, the Edwardsville Police Department maintains an extensive amount of policies and
procedures that are essential in guiding department personnel on expectations, laws, and best
practices; and
WHEREAS, these policies and procedures play a significant part in ensuring the safe and
professional delivery of police services to our community; and
WHEREAS, it is necessary to create meaningful policies and procedures that are up to date with
current laws and best practices, reviewed and updated on a regular basis, and that personnel are
trained and understand these policies and procedures; and
WHEREAS, the City of Edwardsville Council has approved a budget for FY 23/24 that includes
funds in the Police Department’s budget for this software; and
WHEREAS, Lexipol is part of the Sourcewell bidding process; and
WHEREAS, City Code, Section 2-591, Bid Purchasing Regulation, (d) Exemption from the
Bidding Process; provides for the award of single source contracts for services without competitive
bidding if such exemption is authorized by two-thirds of all the Aldermen then holding office.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE that:
The City of Edwardsville City Council has reviewed and hereby approves by two-thirds majority
vote the purchase of Lexipol policy software for the Edwardsville Police Department as provided in
the bid prepared for the City of Edwardsville by Lexipol on September 2, 2022 at a cost of
$44,157.05.
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE MAYOR
OF SAID CITY THIS _______ DAY OF ____________________, 2023.
ATTEST:
_________________________________
Michelle Boyer, City Clerk
Ayes:
Nays:
Absent:

_____________________________
Art Risavy, Mayor

PREPARED FOR:
Edwardsville Police Department
Chief Michael Fillback
mfi[email protected]
(618) 656-2131
PREPARED BY:
Karen James
[email protected]
(949) 325-1230
2611 Internet Blvd, Ste 100
Frisco, Texas 75034
(844) 312-9500
www.lexipol.com

Executive Summary
Public safety agencies and local government organizations today face challenges of keeping
personnel safe and healthy, reducing risk and maintaining a positive reputation. Add to that
the dynamically changing legislative landscape and evolving best practices, and even the most
progressive, forward-thinking departments can struggle to keep up.
Lexipol's solutions are designed to save you time and money while protecting your personnel and
your community. Our team consists of professionals with expertise in public safety law, policy,
state and federal accreditation, training, mental and physical wellness and grants. We continually
monitor changes and trends in legislation, case law and best practices and use this knowledge to
create policies, training, wellness resources and funding services that minimize risk and help you
effectively serve your community.
THE LEXIPOL ADVANTAGE
Lexipol was founded by public safety experts who saw a need for a better, safer way to run a
public safety agency. Since the company launch in 2003, Lexipol has grown to form an entire risk
management solution for public safety and local government. Today, we serve more than 10,000
agencies and municipalities and 2 million public safety and government professionals with a
range of informational and technological solutions to meet the challenges facing these dynamic
industries. In addition to providing policy management, accreditation, online training, wellness
resources, and grant assistance, we provide 24/7 industry news and analysis through the digital
communities Police1, FireRescue1, Corrections1, EMS1 and Gov1.
Our customers choose Lexipol to make an investment in the safety and security of their personnel,
their agencies and their communities. We help agencies address issues that create substantial
risk, including:
•
Inconsistent and outdated polices
•
Lack of technology to easily update and issue policies and training electronically
•
Unchecked mental health needs of staff
•
Difficulty keeping up with new and changing legislation and practices
•
Inability to produce policy acknowledgment and training documentation
•
Unfamiliarity of city legal resources with the intricacies of public safety law
•
The need to secure grant funding for critical equipment, infrastructure and personnel
Lexipol is backed by the expertise of 440 employees with more than 2,075 years of combined
experience in constitutional law, civil rights, ADA and discrimination, mental health, psychology,
labor negotiations, Internal Affairs, use of force, hazmat, instructional design, federal and
state grants and a whole lot more. That means no more trying to figure out policy, achieve
accreditation, develop training or wellness content, or secure funding on your own. You can draw
on the experience of our dedicated team members who have researched, taught and lived these
issues.
We look forward to working with Edwardsville Police Department to address your unique
challenges.

Copyright 2020 © Lexipol - Rev 6/28/2018
Page 2 of 6

Scope of Services
Policy Manual
Constitutionally sound, up-to-date policies are the foundation for consistent, safe public safety operations and are key
to reducing risk and enhancing personnel and community safety. Lexipol's comprehensive policy manual covers all
aspects of your agency's operations.
•
More than 155 policies researched and written by public safety attorneys and subject matter experts
•
Policies based on State and federal laws and regulations as well as nationwide best practices
•
Content customized to reflect your agency's terminology and structure
Daily Training Bulletins (DTBs)
Even the best policy manual lacks effectiveness if it's not backed by training. Lexipol's Daily Training Bulletins are
designed to help your personnel learn and apply your agency's policy content through 2-minute training exercises.
•
Scenario-based training ties policy to real-world applications
•
Understanding and retention of policy content is improved via a singular focus on one distinct aspect of the
policy
•
Each Daily Training Bulletin concludes with a question that confirms the user understood the training
objective
•
Daily Training Bulletins can be completed via computers or from smartphones, tablets or other mobile
devices
•
Reports show completion of Daily Training Bulletins by agency member and topic
Policy Updates
Lexipol's legal and content development teams continuously review state and federal laws and regulations, court
decisions and evolving best practices. When needed, we create new and updated policies and provide them to your
agency, making it simple and efficient to keep your policy content up to date.
•
Updates delivered to you through Lexipol's web-based content delivery platform
•
Changes presented in side-by-side comparison against existing policy so you can easily identify
modifications/improvements
•
Your agency can accept, reject or customize each update
Web-Based Delivery Platform and Mobile App (Knowledge Management System)
Lexipol's online content delivery platform, called KMS, provides secure storage and easy access to all your policy and
training content, and our KMS mobile app facilitates staff use of policies and training completion.
•
Ability to edit and customize content to reflect your agency's mission and philosophy
•
Efficient distribution of policies, updates and training to staff
•
Archival and easy retrieval of all versions of your agency's policy manual
•
Mobile app provides in-the-field access to policy and training materials
Reports
Lexipol's Knowledge Management System provides intuitive reporting capabilities and easy-to-read reports that
enhance command staff meetings and strategic planning.
•
Track and report when your personnel have acknowledged policies and policy updates
•
Produce reports showing completion of Daily Training Bulletins
•
Sort reports by agency member, topic and other subgroups (e.g., shift, assignment)
•
Reduce the time your supervisors spend verifying policy acknowledgement and training completion
Supplemental Publication Service
Lexipol's Supplemental Publication Service (SPS) streamlines the storage of your agency's content, giving you one
place to access procedures, guidelines, general orders, training guides or secondary policy manuals.
•
Electronically links department-specific procedural or supplemental content to your policy manual
•
Provides electronic issuance and tracking for your agency's procedural or supplemental content
•
Allows you to create Daily Training Bulletins against your procedural content
•
Designed for standard operating guidelines, procedures, general orders or field guides
Law Enforcement Operations Procedures
Copyright 2020 © Lexipol - Rev 6/28/2018
Page 3 of 6

To ensure consistent, effective and safe operations, a law enforcement agency's procedures should align with its policies
and be accessible in an easy-to-understand format. Lexipol's Law Enforcement Procedure Guide and Framework, based on
national best practices, gives you the guidance and a template to build such a procedure manual.
•
More than 40 procedure guides designed to help you ensure your procedures follow important policy
requirements and national best practices
•
Each procedure provides an editable template to conveniently author new content and merge existing agency
content
•
Procedures are aligned with Lexipol policy requirements to address the most important operations of a law
enforcement agency
•
Well-structured and policy-aligned procedures enhance preparation for accreditation assessments
Agency-Specific Content Extraction
This service is perfect for agencies that wish to populate one or more Supplemental Publication Service (SPS)
manuals with their existing content. We'll do the heavy lifting of incorporating your agency's supplemental content
(procedures, guidelines, general orders, training guide or a secondary policy manual) into the SPS. Access to an
electronic copy of your existing content and a subscription to the Supplemental Publication Service (SPS) is required.
•
Data entry of agency procedures or supplemental content into Lexipol's Knowledge Management System
(KMS). Note: Lexipol reserves the right to limit the amount of content being imported into the SPS.
•
Consistent, professional formatting for your agency's policy-related content
•
Hyperlink related content for enhanced end-user experience
Standard Policy Cross-Reference
Making the transition to Lexipol starts with understanding how your agency's current policy content compares
with Lexipol's master policy content. Our Standard Policy Cross-Reference service provides a logical method to
distinguishing between the two.
•
Analysis of your existing policies and procedures to identify content similar to Lexipol's state specific master
content, as well as content unique to your jurisdiction and not covered within the Lexipol manual
•
Your existing policies returned with annotations and tips to integrate into the Lexipol master content
•
One-on-one review with your agency to discuss the cross-reference report
Implementation Policy Tier I: High-Risk Policies
Benefit from our proven, systematic approach to implementing polices. Tier I represents about 20% of the manual,
including foundational policies necessary to provide structure and authority to your policy manual, as well as policies
addressing high-risk, low-frequency and high-risk, high-frequency incidents. You'll receive one-on-one collaborative
assistance to help you review, customize and adopt the policies efficiently and effectively.
Implementation Policy Tier II: High-Liability Policies
Benefit from our proven, systematic approach to implementing polices. Tier II represents about 20% of the manual,
including policies that relate to common day-to-day calls for service that have a higher level of potential liability.
You'll receive one-on-one collaborative assistance to help you review, customize and adopt the policies efficiently and
effectively.
Implementation Policy Tier III: Daily Operations Policies
Benefit from our proven, systematic approach to implementing polices. Tier III represents about 20% of the manual,
including policies needed for orderly daily operations of your organization. You'll receive one-on-one collaborative
assistance to help you review, customize and adopt the policies efficiently and effectively.
Implementation Policy Tier IV: Defensibility Policies
Benefit from our proven, systematic approach to implementing polices. Tier IV represents about 20% of the manual,
including policies essential to agency and agency member defensibility, including civil liability-related topics.
You'll receive one-on-one collaborative assistance to help you review, customize and adopt the policies efficiently and
effectively.
Implementation Policy Tier V: Operational Consistency Policies
Benefit from our proven, systematic approach to implementing polices. Tier V represents about 20% of the manual,
including policies needed to ensure operational consistency across your organization. You'll receive one-on-one
collaborative assistance to help you review, customize and adopt the policies efficiently and effectively.
Copyright 2020 © Lexipol - Rev 6/28/2018
Page 4 of 6

Proposal
Prepared By: Karen James
Phone: (949) 325-1230
Email: [email protected]

Quote #:
Date:
Valid Through:

Q-44430-1
9/2/2022
12/30/2022

Overview
Lexipol empowers first responders and public servants to best meet the needs of their residents
safely and responsibly. We are the experts in policy, training and wellness support, committed
to improving the quality of life for all community members. Our solutions include state-specific
policies, online learning, behavioral health resources, funding assistance, and industry news and
information offered through the websites Police1, FireRescue1, EMS1 and Corrections1. Lexipol
serves more than 2 million public safety and government professionals in over 10,000 agencies
and municipalities. The services proposed below are designed to meet your agency’s specific
goals and needs.
QTY

DESCRIPTION

1

Annual Law Enforcement Policy Manual
& Daily Training Bulletins w/Supplemental
Publication Service w/ Procedures (12
Months)

UNIT PRICE

DISC

DISC AMT

EXTENDED

USD 17,403.00

15%

USD 2,610.45

USD 14,792.55

USD 2,610.45

USD 14,792.55

Subscription Line Items Total
1

Law Enforcement Standard Policy CrossReference

USD 6,415.00

5%

USD 320.75

USD 6,094.25

1

Law Enforcement Agency-Specific Content
Extraction

USD 2,195.00

5%

USD 109.75

USD 2,085.25

1

Law Enforcement Tier I Implementation

USD 5,173.00

5%

USD 258.65

USD 4,914.35

1

Law Enforcement Tier II Implementation

USD 4,618.00

5%

USD 230.90

USD 4,387.10

1

Law Enforcement Tier III Implementation

USD 4,510.00

5%

USD 225.50

USD 4,284.50

1

Law Enforcement Tier IV Implementation

USD 5,247.00

5%

USD 262.35

USD 4,984.65

1

Law Enforcement Tier V Implementation

USD 2,752.00

5%

USD 137.60

USD 2,614.40

USD 1,545.50

USD 29,364.50

USD 4,155.95

USD 44,157.05

Discount:

USD 4,155.95

TOTAL:

USD 44,157.05

One-Time Line Items Total

*Law Enforcement pricing is based on 41 Law Enforcement Sworn Officers. Cross Reference
Professional Services pricing is based on 600 pages.
Notes
Subscription pricing based n 41 and up to 50 FT sworn. Cross-Reference based on estimated 600 pages of current policy
content.
Copyright 2020 © Lexipol - Rev 6/28/2018
Page 5 of 6

Discount Notes
15% subscription discount in Year 1, with concurrent Fire Policy subscription and start by Dec 30, 2022. 5% Sourcewell
member discount on one-time Implementation Services and annual subscription starting in Year 2.

Copyright 2020 © Lexipol - Rev 6/28/2018
Page 6 of 6

IMPLEMENTATION POLICY TIERS

LAW ENFORCEMENT

Lexipol’s Implementation Policy Tiers provide a proven, systematic approach to implementing
policies. Each tier represents about 20% of the manual and includes one-on-one collaborative
assistance to help you review, customize and adopt the policies efficiently and effectively. Choose
one or more tiers to jumpstart your new manual or combine all five for maximum efficiency.
TIER 1 - HIGH-RISK POLICIES
Foundational policies necessary to provide structure and authority to your policy manual, as well as
policies addressing high-risk, low-frequency and high-risk, high-frequency incidents.
• Chief’s Preface
• Code of Ethics
• Mission Statement
• Law Enforcement Authority
• Chief Executive Officer
• Oath of Office
• Policy Manual
• Organizational Structure and Responsibility
• Departmental Directives
• Emergency Management Plan
• Training
• Supervision Staffing Levels
• License to Carry a Firearm
• Retiree Concealed Firearms
• Accreditation/Certification Standards
• Budget Management
• Use of Force
• Use of Force Review Boards

www.lexipol.com

• Handcuffing and Restraints
• Control Devices
• Conducted Energy Device
• Officer-Involved Shootings and Deaths
• Firearms
• Vehicle Pursuits
• Foot Pursuit Policy
• Officer Response to Calls
• Standards of Conduct
• Mandatory Employer Notification
• Off-Duty Law Enforcement Actions
• Crisis Response Unit
• Foreign Diplomatic and Consular Representatives
• Brady Information
• Reporting of Arrests, Convictions and Court Orders
• Personnel Complaints
• Employee Speech, Expression and Social Networking
• Line-of-Duty Deaths

844-312-9500

IMPLEMENTATION POLICY TIERS | LAW ENFORCEMENT

TIER 2 - HIGH-LIABILITY POLICIES
Policies that relate to common day-to-day calls for service that have a higher level of potential liability.
• Domestic Violence
• Child Abuse
• Adult Abuse
• Discriminatory Harassment
• Missing Persons
• Public Alerts
• Victim and Witness Assistance
• Hate Crimes
• Report Preparation
• Registered Offender Information
• Major Incident Notification
• Death Investigation
• Identity Theft
• Private Person’s Arrest
• Limited English Proficiency Services
• Communications with Persons with Disabilities
• Child and Dependent Adult Safety
• Bias-Based Policing
• Crime and Disaster Scene Integrity

• Criminal Organizations
• Suspicious Activity Reporting
• Investigation and Prosecution
• Sexual Assault Investigations
• Asset Forfeiture
• Informants
• Eyewitness Identification
• Unmanned Aerial System
• Crime Analysis
• Property Bureau
• Anti-Retaliation
• Drug- and Alcohol-Free Workplace
• Sick Leave
• Personnel Records
• Meal Periods and Breaks
• Payroll Records
• Overtime Compensation
• Work-Related Illness and Injury Reporting

TIER 3 - DAILY OPERATIONS POLICIES
Policies needed for orderly daily operations of your organization.
• Search and Seizure
• Part-Time Officers
• Reserve Officers
• Auxiliary Personnel
• Outside Agency Assistance
• Biological Samples
• Chaplains
• Service Animals
• Volunteers
• Native American Graves Protection and Repatriation
• Community Relations
• Patrol
• Briefing
• Ride-Alongs
• Hazardous Material Response
• Hostage and Barricade Incidents
• Response to Bomb Calls
• Rapid Response And Deployment
• Utility Service Emergencies

www.lexipol.com

• Aircraft Accidents
• Field Training
• Air Support
• Contacts and Temporary Detentions
• Watch Commanders
• Public Recording of Law Enforcement Activity
• Bicycle Patrol Unit
• Medical Marijuana
• Medical Aid and Response
• First Amendment Assemblies
• Civil Disputes
• Traffic
• Traffic Collisions
• Traffic Collision Review Board
• Impaired Driving
• Warrant Service
• Operations Planning and Deconfliction
• Explorers

844-312-9500

IMPLEMENTATION POLICY TIERS | LAW ENFORCEMENT

TIER 4 - PERSONNEL PROTECTION POLICIES
Policies essential to protecting community members’ rights and the safety of personnel.
• Anti-Reproductive Rights Crimes Reporting
• Police Facility Security
• Crisis Intervention Incidents
• Civil Commitments
• Citation Releases
• Immigration Violations
• Homeless Persons
• Service of Court Documents
• Vehicle Towing
• Vehicle Tow Hearings
• Traffic and Parking Citations
• Disabled Vehicles
• Department-Owned and Personal Property
• Personal Communication Devices
• Vehicle Maintenance
• Vehicle Use
• Cash Handling, Security and Management
• Personal Protective Equipment
• The Communications Center
• Records Bureau
• Records Maintenance and Release

• Protected Information
• Animal Control
• Jeanne Clery Campus Security Act
• Temporary Custody of Adults
• Temporary Custody of Juveniles
• Custody Searches
• Prison Rape Elimination
• Transporting Detainees
• Recruitment and Selection
• Performance Evaluations
• Special Assignments and Promotions
• Grievances
• Communicable Diseases
• Smoking and Tobacco Use
• Seat Belts
• Body Armor
• Fitness for Duty
• Performance History Audits
• Illness and Injury Prevention
• Fitness and Wellness

TIER 5 - OPERATIONAL CONSISTENCY POLICIES
Policies needed to ensure operational consistency across your organization.
• Electronic Mail
• Administrative Communications
• Information Technology Use
• Department Use of Social Media
• Media Relations
• Subpoenas and Court Appearances
• Public Safety Video Surveillance System
• Mobile Audio/Video
• Mobile Digital Computer Use
• Portable Audio/Video Recorders
• Automated License Plate Readers (ALPRs)

www.lexipol.com

• Request for Change of Assignment
• Commendations and Awards
• Lactation Breaks
• Outside Employment and Outside Overtime
• Personal Appearance Standards
• Uniforms and Civilian Attire
• Conflict of Interest
• Badges, Patches and Identification
• Temporary Modified Duty Assignments
• Leave Benefits

844-312-9500

DATE: May 9, 2023
ACTION ITEM TITLE: RESOLUTION
AUTHORIZING THE SOLE SOURCE PURCHASE
OF LEXIPOL FIRE POLICY SOFTWARE FOR
THE FIRE DEPARTMENT

ORIGIN:
SUMMARY: The Edwardsville Fire Department maintains an extensive group of policy and
procedures that are essential in guiding our personnel on expectations, laws and best practices to
ensure the safe and professional delivery of fire services to our citizens.

RATIONALE: With numerous policies and procedures that we must maintain the
Edwardsville Fire Department faces several challenges. There is the need to create meaningful
policies and procedures that are up to date with current laws and best practices, reviewed and
updated on a regular basis, and that personnel are trained and understand these policies and
procedures. The Lexipol policy software assists in creating policies with the intent to decrease
risk to employees and the public and preserve life and property. Lexipol is a non-biased third
party that brings forth best practices from around the country. It works to ensure that
departments like ours are provided an outside perspective with an eye on checks and balances,
state and national standards, and changes in legal and governmental requirements. This software
will assist the Edwardsville Fire Department in meeting our goal of maintaining a safe and
professional fire department for the citizens we serve.
Purchasing for this service has been approved in the 23/24 budget.
The reason for the Sole Source nature of the purchase is that after conducting a search we are
unable to find a competitor that offers a comparable level of service, experience, and expertise in
fire policy creation and education.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: N/A

SUGGESTED COUNCIL ACTION:

Resolution No. ____________
SOLE SOURCE RESOLUTION AUTHORIZING THE PURCHASE OF LEXIPOL POLICY
SOFTWARE FOR THE FIRE DEPARTMENT OF THE CITY OF EDWARDSVILLE FOR A
TOTAL AMOUNT OF $25,230.10
WHEREAS, the Edwardsville Fire Department maintains an extensive amount of policies and
procedures that are essential in guiding department personnel on expectations, laws, and best
practices; and
WHEREAS, these policies and procedures play a significant part in ensuring the safe and
professional delivery of fire services to our community; and
WHEREAS, it is necessary to create meaningful policies and procedures that are up to date with
current laws and best practices, reviewed and updated on a regular basis, and that personnel are
trained and understand these policies and procedures; and
WHEREAS, the City of Edwardsville Council has approved a budget for FY 23/24 that includes
funds in the Fire Department’s budget for this software; and
WHEREAS, Lexipol is part of the Sourcewell bidding process; and
WHEREAS, City Code, Section 2-591, Bid Purchasing Regulation, (d) Exemption from the
Bidding Process; provides for the award of single source contracts for services without competitive
bidding if such exemption is authorized by two-thirds of all the Aldermen then holding office.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE that:
The City of Edwardsville City Council has reviewed and hereby approves by two-thirds majority
vote the purchase of Lexipol policy software for the Edwardsville Fire Department as provided in the
bid prepared for the City of Edwardsville by Lexipol on August 22, 2022 at a cost of $25,230.10.
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE MAYOR
OF SAID CITY THIS _______ DAY OF ____________________, 2023.
ATTEST:
_________________________________
Michelle Boyer, City Clerk
Ayes:
Nays:
Absent:

_____________________________
Art Risavy, Mayor

PREPARED FOR:
Edwardsville Fire Department
Chief James Whiteford
[email protected]
(618) 692-7541
PREPARED BY:
Nicole Falconer
[email protected]
(949) 226-8080
2611 Internet Blvd, Ste 100
Frisco, Texas 75034
(844) 312-9500
www.lexipol.com

Executive Summary
Public safety agencies and local government organizations today face challenges of keeping
personnel safe and healthy, reducing risk and maintaining a positive reputation. Add to that
the dynamically changing legislative landscape and evolving best practices, and even the most
progressive, forward-thinking departments can struggle to keep up.
Lexipol's solutions are designed to save you time and money while protecting your personnel and
your community. Our team consists of professionals with expertise in public safety law, policy,
state and federal accreditation, training, mental and physical wellness and grants. We continually
monitor changes and trends in legislation, case law and best practices and use this knowledge to
create policies, training, wellness resources and funding services that minimize risk and help you
effectively serve your community.
THE LEXIPOL ADVANTAGE
Lexipol was founded by public safety experts who saw a need for a better, safer way to run a
public safety agency. Since the company launch in 2003, Lexipol has grown to form an entire risk
management solution for public safety and local government. Today, we serve more than 10,000
agencies and municipalities and 2 million public safety and government professionals with a
range of informational and technological solutions to meet the challenges facing these dynamic
industries. In addition to providing policy management, accreditation, online training, wellness
resources, and grant assistance, we provide 24/7 industry news and analysis through the digital
communities Police1, FireRescue1, Corrections1, EMS1 and Gov1.
Our customers choose Lexipol to make an investment in the safety and security of their personnel,
their agencies and their communities. We help agencies address issues that create substantial
risk, including:
•
Inconsistent and outdated polices
•
Lack of technology to easily update and issue policies and training electronically
•
Unchecked mental health needs of staff
•
Difficulty keeping up with new and changing legislation and practices
•
Inability to produce policy acknowledgment and training documentation
•
Unfamiliarity of city legal resources with the intricacies of public safety law
•
The need to secure grant funding for critical equipment, infrastructure and personnel
Lexipol is backed by the expertise of 440 employees with more than 2,075 years of combined
experience in constitutional law, civil rights, ADA and discrimination, mental health, psychology,
labor negotiations, Internal Affairs, use of force, hazmat, instructional design, federal and
state grants and a whole lot more. That means no more trying to figure out policy, achieve
accreditation, develop training or wellness content, or secure funding on your own. You can draw
on the experience of our dedicated team members who have researched, taught and lived these
issues.
We look forward to working with Edwardsville Fire Department to address your unique challenges.

Copyright 2020 © Lexipol - Rev 6/28/2018
Page 2 of 6

Scope of Services
Annual Renewal: Fire Policy Manual Subscription
Policy Manual
Constitutionally sound, up-to-date policies are the foundation for consistent, safe public safety operations and are key
to reducing risk and enhancing personnel and community safety. Lexipol's comprehensive policy manual covers all
aspects of your agency's operations.
•
More than 155 policies researched and written by public safety attorneys and subject matter experts
•
Policies based on State and federal laws and regulations as well as nationwide best practices
•
Content customized to reflect your agency's terminology and structure
Daily Training Bulletins (DTBs)
Even the best policy manual lacks effectiveness if it's not backed by training. Lexipol's Daily Training Bulletins are
designed to help your personnel learn and apply your agency's policy content through 2-minute training exercises.
•
Scenario-based training ties policy to real-world applications
•
Understanding and retention of policy content is improved via a singular focus on one distinct aspect of the
policy
•
Each Daily Training Bulletin concludes with a question that confirms the user understood the training
objective
•
Daily Training Bulletins can be completed via computers or from smartphones, tablets or other mobile
devices
•
Reports show completion of Daily Training Bulletins by agency member and topic
Policy Updates
Lexipol's legal and content development teams continuously review state and federal laws and regulations, court
decisions and evolving best practices. When needed, we create new and updated policies and provide them to your
agency, making it simple and efficient to keep your policy content up to date.
•
Updates delivered to you through Lexipol's web-based content delivery platform
•
Changes presented in side-by-side comparison against existing policy so you can easily identify
modifications/improvements
•
Your agency can accept, reject or customize each update
Web-Based Delivery Platform and Mobile App (Knowledge Management System)
Lexipol's online content delivery platform, called KMS, provides secure storage and easy access to all your policy and
training content, and our KMS mobile app facilitates staff use of policies and training completion.
•
Ability to edit and customize content to reflect your agency's mission and philosophy
•
Efficient distribution of policies, updates and training to staff
•
Archival and easy retrieval of all versions of your agency's policy manual
•
Mobile app provides in-the-field access to policy and training materials
Reports
Lexipol's Knowledge Management System provides intuitive reporting capabilities and easy-to-read reports that
enhance command staff meetings and strategic planning.
•
Track and report when your personnel have acknowledged policies and policy updates
•
Produce reports showing completion of Daily Training Bulletins
•
Sort reports by agency member, topic and other subgroups (e.g., shift, assignment)
•
Reduce the time your supervisors spend verifying policy acknowledgement and training completion
Supplemental Publication Service
Lexipol's Supplemental Publication Service (SPS) streamlines the storage of your agency's content, giving you one
place to access procedures, guidelines, general orders, training guides or secondary policy manuals.
•
Electronically links department-specific procedural or supplemental content to your policy manual
•
Provides electronic issuance and tracking for your agency's procedural or supplemental content
•
Allows you to create Daily Training Bulletins against your procedural content
•
Designed for standard operating guidelines, procedures, general orders or field guides
Copyright 2020 © Lexipol - Rev 6/28/2018
Page 3 of 7

Fire Procedures
Clear and accessible procedures are imperative to ensure safe, effective and consistent emergency response and
personnel interactions. Lexipol’s fire procedures, based on national best practices, give you critical operational and
administrative procedures as well as a template to build on.
•
•
•
•
•

More than 35 best practice procedures designed to support safe and effective operations
Tactical procedures address the operations most often cited as contributing to firefighter injury or death as well as
the most common call types
Administrative procedures address the areas of highest legal liability as well as best practices for organizational
success
Scenario-based training reinforces live training
Mobile-friendly decision trees and checklists prevent essential steps from being missed

Public Safety GrantFinder Subscription - Fire http://app.grantfinder.com
GrantFinder provides a real-time, online database of more than 1,000 federal, state, corporate and foundation grants. More
than 5,000 organizations trust GrantFinder to locate grants relevant to them. Powerful features include:
•
Customized grant alerts for your preferred grant categories
•
Interactive calendar to see upcoming grant deadlines
•
Personalized dashboard and application tracking tools
•
Grants updated and added daily

One-Time Cost: Fire Policy Manual Implementation
Agency-Specific Content Extraction
This service is perfect for agencies that wish to populate one or more Supplemental Publication Service (SPS) manuals with their
existing content. We'll do the heavy lifting of incorporating your agency's supplemental content
(procedures, guidelines, general orders, training guide or a secondary policy manual) into the SPS. Access to an electronic copy
of your existing content and a subscription to the Supplemental Publication Service (SPS) is required.
•
•
•

Data entry of agency procedures or supplemental content into Lexipol's Knowledge Management System (KMS).
Note: Lexipol reserves the right to limit the amount of content being imported into the SPS.
Consistent, professional formatting for your agency's policy-related content
Hyperlink related content for enhanced end-user experience

Standard Policy Cross-Reference
Making the transition to Lexipol starts with understanding how your agency's current policy content compares
with Lexipol's master policy content. Our Standard Policy Cross-Reference service provides a logical method to
distinguishing between the two.
•
Analysis of your existing policies and procedures to identify content similar to Lexipol's state specific master
content, as well as content unique to your jurisdiction and not covered within the Lexipol manual
•
Your existing policies returned with annotations and tips to integrate into the Lexipol master content
•
One-on-one review with your agency to discuss the cross-reference report
Implementation Policy Tier I: High-Risk Policies
Benefit from our proven, systematic approach to implementing polices. Tier I represents about 20% of the
manual, including foundational policies necessary to provide structure and authority to your policy manual, as
well as policies addressing high-risk, low-frequency and high-risk, high-frequency incidents. You'll receive one-onone collaborative assistance to help you review, customize and adopt the policies efficiently and effectively.

Copyright 2020 © Lexipol - Rev 6/28/2018
Page 4 of 7

Implementation Policy Tier II: High-Liability Policies
Benefit from our proven, systematic approach to implementing polices. Tier II represents about 20% of the manual,
including policies that relate to common day-to-day calls for service that have a higher level of potential liability.
You'll receive one-on-one collaborative assistance to help you review, customize and adopt the policies efficiently and
effectively.
Implementation Policy Tier III: Daily Operations Policies
Benefit from our proven, systematic approach to implementing polices. Tier III represents about 20% of the manual,
including policies needed for orderly daily operations of your organization. You'll receive one-on-one collaborative
assistance to help you review, customize and adopt the policies efficiently and effectively.
Implementation Policy Tier IV: Defensibility Policies
Benefit from our proven, systematic approach to implementing polices. Tier IV represents about 20% of the manual,
including policies essential to agency and agency member defensibility, including civil liability-related topics.
You'll receive one-on-one collaborative assistance to help you review, customize and adopt the policies efficiently and
effectively.
Implementation Policy Tier V: Operational Consistency Policies
Benefit from our proven, systematic approach to implementing polices. Tier V represents about 20% of the manual,
including policies needed to ensure operational consistency across your organization. You'll receive one-on-one
collaborative assistance to help you review, customize and adopt the policies efficiently and effectively.

Copyright 2020 © Lexipol - Rev 6/28/2018
Page 5 of 7

Proposal
Prepared By: Nicole Falconer
Phone: (949) 226-8080
Email: [email protected]

Quote #:
Date:
Valid Through:

Q-43368-4
8/22/2022
6/16/2023

Overview
Lexipol empowers first responders and public servants to best meet the needs of their residents
safely and responsibly. We are the experts in policy, training and wellness support, committed
to improving the quality of life for all community members. Our solutions include state-specific
policies, online learning, behavioral health resources, funding assistance, and industry news and
information offered through the websites Police1, FireRescue1, EMS1 and Corrections1. Lexipol
serves more than 2 million public safety and government professionals in over 10,000 agencies
and municipalities. The services proposed below are designed to meet your agency’s specific
goals and needs.
Annual Policy Subscription & One-Time Cost Policy Implementation
QTY

DESCRIPTION

1

Annual Fire Policy Manual & Daily Training
Bulletins w/Supplemental Publication
Service w/Fire Operations Procedures w/
GrantFinder (12 Months)

UNIT PRICE

DISC

DISC AMT

EXTENDED

USD 11,286.00

15%

USD 1,692.90

USD 9,593.10

USD 1,692.90

USD 9,593.10

Annual Subscription Line Items Total
1

Fire Standard Policy Cross-Reference

USD 2,345.00

5%

USD 117.25

USD 2,227.75

1

Fire Agency-Specific Content Extraction

USD 2,195.00

5%

USD 109.75

USD 2,085.25

1

Fire Tier I Implementation

USD 2,270.00

5%

USD 113.50

USD 2,156.50

1

Fire Tier II Implementation

USD 2,468.00

5%

USD 123.40

USD 2,344.60

1

Fire Tier III Implementation

USD 2,572.00

5%

USD 128.60

USD 2,443.40

1

Fire Tier IV Implementation

USD 2,220.00

5%

USD 111.00

USD 2,109.00

1

Fire Tier V Implementation

USD 2,390.00

5%

USD 119.50

USD 2,270.50

USD 823.00

USD 15,637.00

USD 2,515.90

USD 25,230.10

Annual Policy Subscription & One-Time Policy Implementation Discount:

USD 2,515.90

Annual Policy Subscription & One-Time Policy Implementation TOTAL:

USD 25,230.10

One-Time Cost Line Items Total

Pricing: Subscription pricing based on (up to) 50 FT Firefighters. Cross-Reference based on (estimated) 200 pages of
current policy content.
Discount Notes:
15% subscription discount in Year 1, with concurrent Policy Dept. Policy subscription and start by June 16, 2023.
5% Sourcewell member discount on One-time Cost Implementation. Services and annual subscription starting in Year 2.
Copyright 2020 © Lexipol - Rev 6/28/2018
Page 6 of 6

DATE: 05/09/2023
ACTION ITEM TITLE: RESOLUTION
AUTHORIZING THE SINGLE SOURCE
PURCHASE OF ONE LUCAS 3 CPR CHEST
COMPRESSION SYSTEM AND
MAINTENANCE CONTRACT
ORIGIN:
SUMMARY:
This is a Single Source Resolution to purchase one (1) LUCAS 3, Chest Compression System,
with LUCAS Desk-Top Battery Charger, LUCAS External Power Supply, and LUCAS 3 Battery
Rechargeable LiPo and shipping costs; and to purchase the associated Stryker ProCare Service
contract, for a price of $28,889.00.

RATIONALE:
Automated chest compression devices (CPR devices) have shown to improve outcomes for
cardiac arrest patients. The Fire Department has used similar devices for over a decade. The Fire
Department has four CPR devices, one on each ambulance. Two years ago a replacement
schedule was established for these devices. So far we have purchased two Luca devices. This year
we are continuing the replacement schedule and purchasing one (1) additional Lucas. This will
leave one older CPR device in service to replace in coming years. This purchase also includes a
Stryker Service Contract for the Lucas; a seven year contract which covers service, annual and reoccurring maintenance, and battery replacement. This maintenance contract will produce a
savings for the City over our estimated seven year cost for maintenance.
In the 23/34 budget process City Council approved funding for replacement of one CPR device
for $18,660.95 ($18,367.02 for the device and $293.93 for shipping) to be paid out of the Capital
Equipment budget; along with the associated Stryker ProCare Service contract which has been
approved for $10,228.05 out of the fire department EMS Equipment Repair and Maintenance
budget; for a total expense of $28,889.00.
The single source nature of this request is due to the need for standardized equipment on each of
the ambulances. Additionally, the LUCAS 3 system offers significant improvements over other
types of devices, include lightweight portability, speed of application, limited space to operate,
and dual AC / battery power capabilities.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN:
N/A
SUGGESTED COUNCIL ACTION:

Resolution No. ______________
RESOLUTION AUTHORIZING THE SINGLE SOURCE PURCHASE OF ONE
LUCAS 3 CPR CHEST COMPRESSION SYSTEM AND MAINTENANCE
CONTRACT
WHEREAS, the City of Edwardsville operates a full transport ALS ambulance service
that uses CPR chest compression devices to improve outcomes for patients in cardiac
arrest; and
WHEREAS, A maintenance contract can generate savings over the life of the CPR
device; and
WHEREAS, one (1) CPR device has been funded in the Fire Department EMS
Equipment Budget, and the associated Stryker Maintenance Contract has been funded in
the Capital Equipment budget for FY 23/24; and,
WHEREAS, it was determined the LUCAS brand CPR Chest Compression System
offers advantages over its competitors in form, function and long term cost effectiveness;
including speed of deployment, ability to be applied in confined areas, dual power
capabilities, and reusable patient contact components; and,
WHEREAS, the Codified Ordinance, Chapter 254, Purchasing, Paragraph 254.04, (7)
authorizes single source purchases, if such is authorized by two-thirds of the Aldermen
holding office;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDWARDSVILLE that:
The City of Edwardsville City Council has reviewed and hereby approves by two-thirds
majority vote the single source purchase of one (1) LUCAS 3, v3.1 Chest Compression
System, LUCAS Desk-Top Battery Charger, LUCAS External Power Supply, LUCAS 3
Battery Rechargeable LiPo with associated shipping charges, and one (1) Stryker ProCare
Service Contract from Stryker Medical, PO Box 93308, Chicago, IL 60673-3308, for a
total cost not to exceed $28,889.00.
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE
MAYOR OF SAID CITY THIS _______ DAY OF _____________, 2023.
______________________________
Art Risavy, Mayor
AYES:____
NAYS:____
ABSENT:____
ABSTENTION:____
ATTEST:____

____________________________________
Michelle Boyer, City Clerk, City of Edwardsville, Madison County, Illinois this _____
day of ______________, 2023.

Edwardsville Lucas Quote
Quote Number:

10666772

Remit to:

Stryker Medical
P.O. Box 93308

Version:

1

Prepared For:

EDWARDSVILLE POLICE DEPT

Rep:

Katie Spitzer

Chicago, IL 60673-3308

Attn:

Email:

[email protected]

Phone Number:

314-406-9958

Quote Date:

03/06/2023

Expiration Date:

09/30/2023

Quote Summary

Delivery Address

End User - Shipping - Billing

Bill To Account

Name:

EDWARDSVILLE POLICE DEPT

Name:

EDWARDSVILLE POLICE DEPT

Name:

CITY OF EDWARDSVILLE

Account #:

1242621

Account #:

1242621

Account #:

1242620

Address:

333 N MAIN ST

Address:

333 N MAIN ST

Address:

118 HILLSBORO AVE

EDWARDSVILLE

EDWARDSVILLE

EDWARDSVILLE

Illinois 62025

Illinois 62025

Illinois 62025-1622

Equipment Products:
#

Product

Description

Qty

Sell Price

Total

1.0

99576-000063

LUCAS 3, v3.1 Chest Compression System, Includes Hard
Shell Case, Slim Back Plate, (2) Patient Straps, (1)
Stabilization Strap, (2) Suction Cups, (1) Rechargeable
Battery and Instructions for use With Each Device

1

$16,027.36

$16,027.36

2.0

11576-000060

LUCAS Desk-Top Battery Charger

1

$1,148.65

$1,148.65

3.0

11576-000071

LUCAS External Power Supply

1

$492.00

$492.00

4.0

11576-000080

LUCAS 3 Battery - Dark Grey - Rechargeable LiPo

1

$699.01

$699.01

Equipment Total:

$18,367.02

ProCare Products:
#

Product

Description

5.1

78000703

ProCare LUCAS Prevent Service: Annual onsite
preventive maintenance inspection and unlimited
repairs including parts, labor and travel with battery
coverage for LUCAS 3, v3.1 Chest Compression
System, Includes Hard Shell Case, Slim Back Plate,
(2) Patient Straps, (1) Stabilization Strap, (2) Suction
Cups, (1) Rechargeable Battery and Instructions for
use With Each Device

Years

Qty

7

1

Sell Price
$10,228.05

ProCare Total:

1
Stryker Medical - Accounts Receivable - [email protected] - PO BOX 93308 - Chicago, IL 60673-3308

Total
$10,228.05

$10,228.05

Edwardsville Lucas Quote
Quote Number:

10666772

Remit to:

Stryker Medical
P.O. Box 93308

Version:

1

Prepared For:

EDWARDSVILLE POLICE DEPT

Rep:

Katie Spitzer

Chicago, IL 60673-3308

Attn:

Email:

[email protected]

Phone Number:

314-406-9958

Quote Date:

03/06/2023

Expiration Date:

09/30/2023

Price Totals:
Estimated Sales Tax (0.000%):
Freight/Shipping:
Grand Total:
Comments/Terms/Signatures

Prices: In effect for 30 days
Terms: Net 30 Days
Contact your local Sales Representative for more information about our flexible
payment options.

2
Stryker Medical - Accounts Receivable - [email protected] - PO BOX 93308 - Chicago, IL 60673-3308

$0.00
$293.93
$28,889.00

Capital Terms and Conditions:
Deal Consummation: This is a quote and not a commitment. This quote is subject to final credit,
pricing, and documentation approval. Legal documentation must be signed before your equipment can
be delivered. Documentation will be provided upon completion of our review process and your
selection of a payment schedule. Confidentiality Notice: Recipient will not disclose to any third party
the terms of this quote or any other information, including any pricing or discounts, offered to be
provided by Stryker to Recipient in connection with this quote, without Stryker’s prior written approval,
except as may be requested by law or by lawful order of any applicable government agency. A copy of
Stryker Medical's Acute Care capital terms and conditions can be found at https://techweb.stryker.com/
Terms_Conditions/index.html. A copy of Stryker Medical's Emergency Care capital terms and
conditions can be found at https://www.strykeremergencycare.com/terms.

3