The Docket · Government Meeting · DKT-2026-001596

On the agenda: Beacon Falls meeting — LICENSE PLATE READER (Sep 15)

Past ⚠ Agenda Watch Beacon Falls, Connecticut · Tuesday, September 15, 2026 — 2 weeks ago

About this record

The published agenda for the September 15, 2026 meeting contains: "LICENSE PLATE READER". The meeting has passed. The agenda stays here as a permanent public record.

WhenTuesday, September 15, 2026
Check the agenda document for the meeting time.

WhereBeacon Falls, Connecticut

Money$ 7,219,516.63 was at stake

On the record“LICENSE PLATE READER”

The agenda, word for word

Government public record — the full text of the published document, archived September 28, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

113 pages · scroll to read

Page 1 of 113

TOWN OF BEACON FALLS
BOARD OF FINANCE REGULAR MEETING
10 MAPLE AVE
BEACON FALLS, CT 06403
MEETING DATE: SEPTEMBER 15, 2026
September 10, 2026

September 11, 2026 1:05 PM

Ms. Denise Hendricks
Town Clerk
c/o Town Hall
10 Maple Avenue
Beacon Falls, CT 06403
Dear Ms. Hendricks:
Please be advised that the Town of Beacon Falls Board of Finance has scheduled a Regular Monthly Meeting for Tuesday, September 15,
2026. The Regular Meeting will begin at 7:00 PM and will take place in the Town Hall Assembly Room, 10 Maple Avenue, Beacon
Falls, CT 06403.

1.
2.
3.
4.
5.

AGENDA
Call to Order/Pledge to the Flag
Comments from the Public
Approve Minutes from Previous Meetings: 6/9/26 Regular Meeting, 7/14/26 Regular Meeting, 7/22/26 Special Meeting
Correspondence
Reports
a. Tax Collector Report
b. Treasurer Report
c. Town Clerk Report
d. Region 16 Report
e. Ambulance Report
First Selectman’s Report
a. Budget Transfers – FY2026 Final Transfers and FY2027 (1 transfer)
b. Capital Projects
c. Road Projects
i. Century, Maple, Division – STEAP: Bid award
ii. Andrasko
iii. Main Street – LOTCIP & Water project
iv. Church Street – Close Out
v. Other Upcoming
d. Wastewater Treatment Plant Update
i. Next phases – CDS request
e. Speed Enforcement Cameras
f. Other

Board of Finance Regular Meeting: 9/15/26
Clerked by Erin Schwarz
1|P a g e

Page 2 of 113

7.
8.

Finance Manager’s Report
Finance Policy Manual
a. Section II – Chart of Accounts: Addition of the Vehicle Replacement Fund, Speed Enforcement Fund and any
other updates + Section XV Fund Balance: add full current listing of funds here (similar to Budget Narrative)
b. Section III – Budgeting
i. Revise/add the date that the first multi-year operating budget was established (FY27)
ii. Revise the special funds annual budget creation goal date to a future year (FY28 or FY29)
iii. Item B – Annual Capital Budget – break out this section into 2 sections to specifically identify the CIP
c. Section IV – Procurement – add new consortiums and a clarification on Single Source
d. Section XI – Credit/Procurement Cards – change Parks and Recreation Director to Coordinator and add any
new cards
e. Section XII – Capital Assets
i. Revise the “Depreciable Useful Lives” section and define more concrete years for each asset type
ii. Revise Responsibilities section to incorporate the usage of new Asset Essentials tracking software and
its processes (and getting rid of old forms (addendums H and I))
9. Old Business
10. New Business
a. BOF By-Laws and Ordinance – Any changes needed?
11. Executive Session (if needed)
12. Comments from the Public
13. Adjournment
Respectfully submitted,
Erin Schwarz
Finance Office

Board of Finance Regular Meeting: 9/15/26
Clerked by Erin Schwarz
2|P a g e

Page 3 of 113

Treasurers Report
08/31/2026
LIBERTY BANK & STIF Accounts

Interest Rates

Account Structure

Commercial Checking w/ Positive Pay

12,127.06

31,603.47 $

1,858,500.14

18,873.46

7,219,516.63

1,890,103.61 $
7,219,516.63 $

1,890,503.61

Money Market

7,219,516.63

as of 9/5/26

$
$

205.61
10,252.76

$
$

86,369.47
3,238,395.51

$
$

86,369.47 $
3,238,395.51 $

86,369.47 as of 9/5/26
3,238,395.51 =

31,603.47 $

12,402,781.75

12,434,385.22 $

12,434,785.22

General Fund Total; includes Vehicle Replacement, Debt Service, PPD, & Speed Cameras

$
$

186,691.45
1,055,209.46

$
$

186,691.45
1,055,209.46

$
$

186,691.45
1,055,209.46

=
=

1,241,900.91

1,241,900.91 SWWT Total

3,162,128.36 $
553,076.73 $
131,399.21 $

3,162,908.36
553,076.73
131,399.21

$
$
$

3,162,908.36
553,076.73
131,399.21

=
=
=

52,817.58
3,745.08
12,378.37
16,905.46
10,475.80
5,562.60
13,602.25

$
$
$
$
$
$
$

52,665.58
3,745.08
12,378.37
18,025.46
10,475.80
7,169.10
13,602.25

$
$
$
$
$
$
$

52,665.58
3,745.08
12,378.37
18,025.46
10,475.80
7,169.10
13,602.25

=
=
=
=
=
=
=

3,711.65
11,057.70

$
$

3,711.65
11,057.70

$
$

3,711.65
11,057.70

=
=

Melbourne Total

$
69,105.66
$
62,177.83
$ 17,788,184.91

=
=

Small Cities Total

Fees by Account

DIT

Outstanding
Checks

General Ledger
Balance as of
8/31/26

Interest Posted
at Month-end

GL + OS Checks DIT

Bank Balance as of
8/31/26

Major Funds

General Fund Money Market Account

3.70%
3.70%

General Fund Escrow Account
STIF General Fund Account

2.90%
3.75%

General Fund Operating

Money Market - Performance Bonds Interest is a Liability (to be returned)
State of CT STIF

Total General Fund

SWWT Checking
STIF SWWT Account

3.70%
3.75%

Municipal Interest w/ Positive Pay
State of CT STIF

$
$

585.72
3,340.78

Total SWWT Fund
Bonded Projects Checking
Capital Non-Recurring
Unbudgeted Grants

3.5% (capped)
3.70%
3.70%

Municipal Interest w/ Positive Pay
Municipal Interest w/ Positive Pay
Municipal Interest w/ Positive Pay

$
$
$

9,391.51
1,695.29
409.24

$
$

6.22

780.00 $
$
$

400.00

Other Government Funds
Town Clerk
Public Library
Library STIF Account
Special Activities
Special Activities STIF Account
Dog Fund
Open Space STIF Account
Fiduciary Fund
Melbourne Trust
Melbourne Trust - STIF
Small Cities Account
Small Cities Revolving Fund
Small Cities Revolving Fund STIF

NA
NA
3.75%
NA
3.75%
NA
3.75%

Municipal
PayBack Business Checking
State of CT STIF
Municipal
State of CT STIF
Bus Municipal Money Market
State of CT STIF

NA
3.75%

Commercial Checking
State of CT STIF

0.10%
3.75%

Commercial Checking
State of CT STIF

43.06

$
$
$
$
$
$
$

35.01

$
$

$
$
$

1.23
196.85
57,024.33

Net of Fees and Interest $

57,018.11

$
$

152.00

39.18
$

1,120.00

1,606.50

33.18

6.22

152.00

Interest rates posted in red by account.

66,713.44

$
69,105.66
$
62,177.83
$ 17,752,826.94

$
69,105.66
$
62,177.83
$ 17,787,784.91

Library Total

16,123.45

Special Act.Total

28,501.26

14,769.35

131,283.49

voided check

Page 4 of 113

To: Board of Selectmen
Board of Finance
From: Natasha Nau, Finance Manager
Erin Schwarz, Assistant to the Finance Manager
Date: September 10, 2026
Subject: Aug Monthly Report – Finance Department
Reminder: the BOF August meeting was cancelled. Please keep this in mind for budget transfers (see attached)
GENERAL:
• Asset Software: Tags printed and affixed to the majority of assets across all sites (Town Hall, WWTP,
Senior Center, Police, Public Works, Fire/EMS, and Parks). Fire has some residual quirks/missing tags
for SCBA paks and cylinders. Full participation from departments (inputting WOs, entering meter
readings, and updating assets) is mandatory as of 8/1.
• CDBG Small Cities Housing Rehab Program: we received additional revolving monies from a real
estate transfer, which will enable the consultant to pursue additional eligible projects. The liquid assets
definition and threshold changed at the State level recently and towns are evaluating their policies.
Suggestions have been made by the Town’s consultant to the BOS. Consultant planning to hold an inperson informational session on a weeknight in the assembly room at end of month (day TBD).
• LOSAP: Due to dramatically over-budget invoice received, committee held special meeting on 8/31 to
vote to approve to move all funds from Empower to National Life Group as of 9/30.
• Financial Policy Manual Proposed Edits (see attached):
o Section II – Chart of Accounts: Addition of the Vehicle Replacement Fund, Speed
Enforcement Fund and any other updates + Section XV Fund Balance: add a mention of the fund
balance list and where it is maintained/updated.
o Section III – Budgeting:
▪ Revise/add the date that the first multi-year operating budget was established (FY27)
▪ Revise the special funds annual budget creation goal date to a future year (FY29)
▪ Item B – Annual Capital Budget – break out this section into 2 sections to
specifically identify the CIP
o Section IV – Procurement: add new consortiums and a clarification on Single Source
o Section XI – Credit/Procurement Cards: revise Parks and Recreation Director title to Coordinator
and add any new cards
o Section XII – Capital Assets
▪ Revise the “Depreciable Useful Lives” section and create a new goal to create more
refined year quantities for each asset type
▪ Revise Responsibilities section to incorporate the usage of new Asset Essentials tracking
software and its processes (and getting rid of old forms (addendums H and I))
PROCUREMENT:
• RFQs/RFPs/ITBs:
o None currently
• Contract Updates:
o WWTP Electrical Upgrade - see capital section below.
o 26-1 – Professional Auditing Services – prelim completed 6/29-6/30; they will return the week
before Thanksgiving.
o 26-2 – Rehabilitation of Maple Avenue, Century Avenue, and Division Street – project is
underway. A pre-con meeting was held 8/31 and Rondano is scheduled to be on-site in 3 weeks.

Page 5 of 113

•
•

SOWs/Piggybacks:
o None
Waiver Requests:
o None

BUDGET/PAYABLES/RECEIVABLES:
• Aug FY27 Revenue and Expenditure Summary:
o Revenue: - 39.49% collected or $6.694M collected this month. $16.98M is unrealized. The most
notable receipts (above $15k) this month were Current Taxes, Interest on Taxes and Investment
Interest.
o Expenditures: 76.51% committed or $21.6M. Of this, $15M is encumbered and $6.6M has been
spent. $6.6M also happens to be the current unencumbered total this month.
• Transfers & Lines to Monitor: FY26 final transfers totaling $4,531.05 (BOF only) + 1 FY27 transfer
request and 4 Lines To Monitor (BOS & BOF).
• FY22 Outstanding Capital Projects:
o Rimmon Hill Schoolhouse: Project has run into a roadblock due to unforeseen additional
risk/damage to structure. Future path unknown. Waiting to hear from the committee.
• FY23 Outstanding Capital Projects:
o PW - Beacon Valley Road Bridge: Close-out in-process with grantor.
• FY25 Capital
o Public Works/Parks Town Garage Roof/Siding – As of 7/22, we were notified by CRPC that
Gordian is no longer administering the EZIQC program – they are rebidding this responsibility in
the fall. This project will therefore need to be requoted when the time comes.
• FY26 Capital
o Infra & Roads
▪ North Main Street: Tentative approval from NVCOG. Formal award from CDOT
anticipated.
▪ Century, Maple & Division Streets: Underway – see contracts section above.
▪ Andrasko: From Bonded funds, to be completed after CT water completes drainage.
▪ West Road: Grant reimbursement package deemed complete by State and payment
processing should be underway soon.
o Parks
▪ Matthies Parking Lot: PO cut with on-call paving provider. To be completed soon!
▪ Matthies Wood Beam Rail: Fall 2026 project – TBD.
o WWTP
▪ Hydrant Replacement: Fall 2026 project – TBD.
▪ Headworks/North Digester (Sludge Thickening)/Secondary Clarifier: In-discussion
with the engineers and DEEP. Received an update from CDS funding – still in the
running – determination is forthcoming.
▪ Boiler/Furnace Replacement: Specifications substantially complete. Almost ready to
begin drafting advertisement.
• FY27 Capital:
o PW:
▪ Plow Truck Loan (Yr 3 of 7): paid at beginning of September. Complete.
▪ Snowplows Refurbishments: PO started.
▪ Volvo Loader Tires Replacement: Not started.
▪ Plate Compactor: PO cut. Item on order.
▪ Light Material Budget for Backhoe: Not started.

Page 6 of 113

▪

o
o

2012 F550/2010 International Replacement: 5 financing options researched (local
banks and national vehicle financing institutions). Challenging to get small loans in this
market. Liberty provided lowest rate (4.99%). PO executed. Downpayment will be paid
soon.
Infra & Roads
▪ North Main Street Sewer: Not started. Discussions occurring with NVCOG about
potential funding options.
▪ Transfer Station: Not started.
▪ Road Paving (Rimmon (#239 to West), Marilyn/Nancy/Hubbell, Moeller View,
Panamata, Johnson): Pamanata and Molluer View POs cut – work to occur before
winter shutdown.
Parks
▪ Aerator System – Carrington Pond: PO cut. Work to occur soon.
WWTP
▪ Facilities Study: Not started.
▪ UV Contact Tank Wall: Not started.
▪ Valve Replacement: Not started.
▪ Secondary Clarifier Skimmers: Not started.
Police:
▪ Replacement Vehicle: Not started.
▪ Parking Lot/Walkway: Not started.
▪ Basement Access: PO cut. Work to occur soon.
Fire:
▪ AEDs: PO in draft phase. Working on procurement.
▪ Chest Compression Device: PO in draft phase. Working on procurement.
▪ Parking Lot Paving: Not started.
▪ Pumper/Tanker Loan (Yr 3 of 5): Due in January.
▪ Ambulance Loan (Yr 3 of 7): paid at beginning of September. Complete.
▪ Stretcher/Powerload: Not started. Seeking AFG grant next cycle.
Town Hall
▪ Town Clerk Record Preservation: Revenue received. PO cut.
▪ 250th Anniversary: All events successfully held. Vendors getting paid shortly. Project
complete.
▪ Financial Accounting Software: PO executed for financial software. Agreement signed
for Payroll software. Data exports have occurred with IT’s help. Kickoff meetings and
progress meetings began in June and will span through January. Through extensive input
provided by way of questionnaires and meetings, Finance is working hard with vendors
to get systems structured/built.

GRANTS:
• Congressionally Directed Spending (CDS): We applied to the FY27 cycle on 4/6/26 for 2 projects:
$5.2M for WWTP Rehabilitation (Headworks, North Digester, & Secondary Clarifier) and $2,600,960
for North Main Street Sanitary Sewer Replacement. We received communication on 5/6 from CDS that
the WWTP project has been submitted to the Senate Appropriations Committee!! We are 1 of 40
applications that were submitted. We received an update on 9/3 that the Senate Committee is still in
review phase and they are waiting on the Continuing Resolution bill to be signed to include CDS
funding. We are still in the running – we wait and see.

Page 7 of 113

•
•
•
•
•
•

STEAP: West Road Reconstruction ($500k) – construction completed and final payment request
submitted and paid. Submitted for state reimbursement on 6/30; supplied all additional requested
paperwork by 8/18 and they confirmed they are all set and will begin processing payment soon.
USDOJ BVP: Submitted reimbursement request for 2024. No payment received yet. Applied to new
2025 round (1 vest) in Dec and was awarded 5/14. PO can be cut.
DEEP VFA: awarded $2,500 (50% of total project cost) of wildland hose line and nozzles. Items
delivered and payment made. Finally received reimbursement in August. Project complete.
EMPG: SFY25 and 26 resolutions passed at August BOS meeting. Submitted SFY25 application and
attachments by deadline. Reporting is due 9/30 and working with EMD on this submission.
SLCGP – Cybersecurity: The Mobile Device Management (MDM) portion of the current grant totaling
$22,075 kicked off at the beginning of September. Password Management portion is a reimbursement
for existing services. ITDP portion should commence soon.
DEEP EV: We are still looking into whether Eversource can estimate the monthly charge for the light
to ascertain the true chargers’ cost. This will determine if the BOS needs to raise the per kWh fee or if it
remains appropriate.

Attachments:
• Aug Actual and Estimated Revenue Report
• Aug Expenditures, Encumbrances & Appropriations Report
• July Transfers (voted on by BOS but not BOF)
• Aug Transfers and Lines to Monitor Report
• Financial Policy Manual proposed edits
*The Finance Department will provide the traffic camera and EV lot revenue reports on a quarterly basis in the month following the
close of the quarter (Oct/Jan/Apr/Jul).

Page 8 of 113

Date: 09/03/2026
Time: 12:00:37PM

Statement of Actual & Estimated Revenue
Town of Beacon Falls
For Period Ending 08/31/2026

User: ERIN
Page: 1

Selecting on FUND from 10 to 10
ACCOUNT
DESCRIPTION

10.80.01.1070
STATE - MISCELLANEOUS REIMBURSEM
10.80.01.4005
STATE PROPERTY TAX (PILOT)
10.80.01.4030
DISABILITY TAX RELIEF
10.80.01.4035
ADD. EXEMPTIONS FOR VETERANS
10.80.01.4040
TOWN-AID-ROAD
10.80.01.4045
SCHOOL EQ. GRANT GTB&ECS
10.80.01.4047
Supplemental Education Aide
10.80.01.4055
MASHANTUCKET PEQUOT GRANT
10.80.01.4056
Supplemental Pequot Funds
10.80.01.4066
MUNICIPAL GRANT-IN-AID
10.80.01.4070
MISCELLANEOUS REIMBURSEMENTS
10.80.01.4072
EMPG GRANT
10.80.01.4080
MGP DOT Grant
10.80.02.4070
PLANNING & ZONING COMMISSION
10.80.02.4075
ZONING BD. OF APPEALS
10.80.02.4080
BUILDING PERMITS
10.80.02.4082
FIRE MARSHAL INSPECTIONS
10.80.02.4087
CONVEYANCE - TOWN CLERK
10.80.02.4088
LOCIP - TOWN CLERK
10.80.02.4089
MERS - TOWN CONTRIBUTION
10.80.02.4090
MISCELLANEOUS PERMITS
10.80.02.4091
INLANDS WETLANDS FEES
10.80.02.4096
POLICE EXTRA DUTY
10.80.02.4099
POLICE - OTHER REVENUE
10.80.02.4101
POLICE TRAFFIC TICKETS
10.80.02.4105
DOG LICENSE
10.80.02.4106
TOWN CLERK RECORDING FEES & VI
10.80.02.4107
EVS Charging Station Revenue
10.80.02.4108
Revenue from Alcohol Sales (Nips)
10.80.02.4110
DISPOSAL FEES
10.80.02.4120

ESTIMATED

MONTH-TO-DATE

YEAR-TO-DATE

UNREALIZED

ACTUAL YTD

REVENUE

% REALIZED

1,000.00
37,895.00

1,000.00
35.62

35.62

37,859.38

1,767.00

3,655.00

256,057.00

4,080,374.00

253,476.00

12,467.00

32,957.00

43,809.00

5,000.00

363.45

4,636.55

5,000.00

3,000.00

0.09

7.27

6,000.00

1,056.00

1,191.00

4,809.00

19.85

500.00

435.00

65.00

87.00

120,000.00

9,940.00

12,530.00

107,470.00

10.44

3,000.00

120.00

170.00

2,830.00

5.67

100,000.00

13,455.63

24,314.13

75,685.87

24.31

2,000.00

213.00

417.00

1,583.00

20.85

4,000.00

665.00

1,058.00

2,942.00

26.45

825.00

175.00

82.50

127.00

3,873.00

3.18

1,000.00
4,000.00

127.00

15,000.00
4,000.00

15,000.00
140.00

6,000.00

100.00

280.00

3,720.00

7.00

500.00

5,500.00

8.33

350.00

15.00

74.00

276.00

21.14

35,000.00

4,260.00

7,381.00

27,619.00

21.09

728.00

228.00-

145.60

500.00
2,700.00
250.00

2,700.00
68.00

90.00

160.00

36.00

Page 9 of 113

Date: 09/03/2026
Time: 12:00:37PM

Statement of Actual & Estimated Revenue
Town of Beacon Falls
For Period Ending 08/31/2026

User: ERIN
Page: 2

Selecting on FUND from 10 to 10
ACCOUNT
DESCRIPTION

MINI-BUS
10.80.02.4999
MISCELLANEOUS INCOME
10.80.03.4122
INTEREST - TAX COLLECTOR
10.80.03.4123
LIENS/FEES - TAX COLLECTOR
10.80.03.4126
SUPPLEMENTAL MOTOR VEHICLE TA
10.80.03.4132
WATER PROJECT (2001) - CURRENT &
10.80.03.4133
RIMMON HILL SEWER ASSESSMENTS
10.80.04.4130
TELECOMM. PROPERTY TAX
10.80.04.4140
MISCELLANEOUS
10.80.04.4145
INSURANCE MEMBER DISTRIBUTION
10.80.04.4150
XEROX COPY FEES PER PAGE
10.80.04.4161
INSURANCE CLAIMS
10.80.05.4165
INVESTMENTS/INTEREST EARNED
10.80.06.4300
PROPERTY TAXES-CURRENT
10.80.06.4301
PROPERTY TAXES - PRIOR
10.80.06.4325
TRANSFER FROM UNASSIGNED FUND
10.80.06.4327
TRANSFER FROM UNASSIGNED TO V
10.80.06.4328
TRANSFER IN FROM DEBT SERVICE
10.80.06.4400
SALE OF TOWN PROPERTY
Report Totals

ESTIMATED

MONTH-TO-DATE

YEAR-TO-DATE

UNREALIZED

ACTUAL YTD

REVENUE

% REALIZED

7,000.00

9,624.80

2,624.80-

137.50

1,000.00

150,000.00

16,230.54

23,173.29

126,826.71

15.45

2,000.00

213.41-

554.96

1,445.04

27.75

220,000.00

11,000.00
75,000.00

3,477.30

340.74

10,659.26

3.10

10,435.36

64,564.64

13.91

628,000.00
500.00

628,000.00
970.00

970.00

10,000.00

470.00-

194.00

10,000.00

300.00

100.00

200.00

33.33

1,000.00

5,499.80

4,499.80-

549.98

375,000.00

19,731.85

46,688.91

328,311.09

12.45

19,864,025.00

6,571,902.80

10,857,169.00

9,006,856.00

54.66

230,000.00

36,706.77

63,936.44

166,063.56

27.80

977,814.00

50,000.00

425,000.00

1,000.00

28,069,396.00

6,694,824.15

11,084,012.50

16,985,383.50

39.49

Page 10 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:1

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

DEPT

BUDGET

AMENDED BUDGET

EXPENDITURES

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

10.90.01.1010
WAGES - FIRST SELECTMAN

66,000.00

5,500.00

10.90.01.1011
WAGES - SELECTMAN

11,000.00

55,000.00

16.67

14,575.00

10.90.01.1012
WAGES - SELECTMAN

1,214.58

2,429.16

12,145.84

16.67

14,575.00

10.90.01.1014
HUMAN RESOURCES CONSULTA 01

14,575.00

1,214.58

2,429.16

12,145.84

16.67

10.90.01.1020
WAGES - FIRST SELECTMAN'S S

35,000.00

2,477.91

32,522.09

7.08

56,220.00

4,355.50

8,231.78

47,988.22

14.64

10.90.01.1021
OVERTIME - OFFICE ADMINISTRAT01

2,409.00

69.58

2,339.42

2.89

10.90.01.1220
FIRST SELECTMAN'S EXPENSES

3,750.00

527.81

694.81

3,055.19

18.53

192,529.00

15,359.96

27,332.40

165,196.60

14.20

ACCOUNT DESCRIPTION

ORIGINAL

Totals for Department:
01 (SELECTMAN)

10.90.03.1040
WAGES - CUSTODIAN

47,505.00

3,237.52

6,107.14

41,397.86

12.86

10.90.03.1049
WAGES - OVERTIME CUSTODIAN 03

3,532.00

110.37

3,421.63

3.12

10.90.03.1070
BOARD & COMMISSION CLERKS

13,440.00

833.88

1,313.88

12,126.12

9.78

10.90.03.1071
BOARD & COMMISSION EXPENSE 03

2,000.00

120.00

1,880.00

6.00

10.90.03.1078
LEGAL NOTICES

6,000.00

170.28

5,829.72

2.84

10.90.03.1080
POSTAGE

4,000.00

3.00

231.99

3,768.01

5.80

10.90.03.1090
OFFICE SUPPLIES

15,000.00

1,494.43

1,967.16

7,352.50

5,680.34

62.13

10.90.03.1105
INFORMATION TECHNOLOGY - SU 03

122,000.00

27,306.79

34,126.64

76,698.50

11,174.86

90.84

10.90.03.1110
HONOR ROLL MEMORIAL

850.00

10.90.03.1120
UTILITIES - ELECTRICITY

9,500.00

200.40

9,299.60

2.11

10.90.03.1121
ELECTRICITY - SOLAR GENERATIO03

50,000.00

4,916.84

45,083.16

9.83

850.00

Page 11 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:2

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

DEPT

BUDGET

AMENDED BUDGET

EXPENDITURES

10.90.03.1122
UTILITIES - HEAT & WATER

14,000.00

29.02

10.90.03.1130
TELEPHONE & INTERNET

20,000.00

10.90.03.1135
TOWN CELL PHONES

ACCOUNT DESCRIPTION

ORIGINAL

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

29.02

13,970.98

0.21

1,011.25

1,660.63

18,339.37

8.30

20,104.54

8.62

3,715.00

27,466.66

21.52

3,058.08

2,541.92

54.61

22,000.00

1,895.46

10.90.03.1140
MISC. REPAIRS/BUILDING MAINTE 03

35,000.00

2,704.10

3,818.34

10.90.03.1160
ELEVATOR SERVICE AGREEMEN 03

5,600.00

10.90.03.1167
MILEAGE & TOWN CAR MAINT.

4,000.00

10.90.03.1495
EDUCATION/TRAINING

4,000.00

10.90.03.1600
ALARM SYSTEM MONITORING

12,000.00

458.92

2,291.61

390,427.00

44,492.26

59,039.76

Totals for Department:
03 (TOWN HALL)

4,000.00
80.00
6,874.83
97,698.91

3,920.00

2.00

2,833.56

76.39

233,688.33

40.15

10.90.05.1010
WAGES - TOWN CLERK

68,550.00

5,273.08

10,546.16

58,003.84

15.38

10.90.05.1042
WAGES - ASST. TOWN CLERK

53,417.00

4,109.00

7,792.42

45,624.58

14.59

10.90.05.1170
TOWN CLERK EXPENSES

5,000.00

770.43

1,335.25

3,664.75

26.71

10.90.05.1175
ELECTION EXPENSES

5,000.00

10.90.05.1180
LAND RECORDS SOFTWARE SYS 05

23,000.00

45.00

1,352.40

3,602.60

27.95

1,753.00

3,534.00

17,379.00

2,087.00

90.93

40.43

159.57

20.22

728.48

3,271.52

18.21

10.90.05.1190
LEASE PURCHASE COPIER

200.00

10.90.05.1195
RECORDS/BOOKS

4,000.00

10.90.05.1210
MAP PRINTER MAINT. & SUPPLIE 05

1,600.00

1,600.00
100.00

10.90.05.1405
VITAL STATISTICS

100.00

10.90.05.2155
GENERAL CODE

4,200.00

1,295.00

2,905.00

30.83

Page 12 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:3

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT
ACCOUNT DESCRIPTION
Totals for Department:
05 (TOWN CLERK)

10.90.07.1010
WAGES - TAX COLLECTOR

MONTH-TO-DATE

YEAR-TO-DATE

OUTSTANDING

UNENCUMBERED

PERCENT

BUDGET

AMENDED BUDGET

EXPENDITURES

ENCUMBRANCES

BALANCE

USED

165,067.00

11,945.94

24,021.74

20,026.40

121,018.86

26.69

ORIGINAL
DEPT

70,333.00

5,410.24

10,820.48

59,512.52

15.38

10.90.07.1020
WAGES - ASST. TAX COLLECTOR 07

51,160.00

3,945.95

7,473.76

43,686.24

14.61

10.90.07.1060
COMPUTER LICENSE & SUPPORT 07

8,426.00

8,425.40

0.60

99.99

10.90.07.1061
COMPUTER SVCS - PRINTING

13,108.00

6,149.37

10.90.07.1220
MISCELLANEOUS EXPENSES

6,600.00

611.97

10.90.07.1221
EDUCATION

800.00

150,427.00

24,542.93

33,480.98

14,575.00

1,214.58

14,575.00

Totals for Department:
07 (TAX COLLECTOR)

10.90.09.1010
WAGES - TREASURER

Totals for Department:
09 (TREASURER)

100.00

6,958.63
5,988.03

9.27

800.00
6,958.63

109,987.39

26.88

2,429.16

12,145.84

16.67

1,214.58

2,429.16

12,145.84

16.67

10.90.11.1020
WAGES - BUILDING INSPECTOR

48,159.00

3,904.54

7,609.08

40,549.92

15.80

10.90.11.1021
WAGES - LAND USE/BUILDING A

39,000.00

2,583.75

5,846.25

33,153.75

14.99

10.90.11.1024
WAGES - WEO

11,108.00

1,228.20

2,198.30

8,909.70

19.79

10.90.11.1025
WAGES - ZEO

36,400.00

10.90.11.1061
Land Use Intern

10,868.00

741.00

1,140.00

9,728.00

10.49

10.90.11.1167
BUILDING INSPECTOR MILEAGE

4,000.00

108.75

3,891.25

2.72

10.90.11.1220
BLDG/P&Z/IWWC/CONSERV MIS

8,500.00

101.42

8,398.58

1.19

10.90.11.1223
SOIL CONSERVATION

1,500.00

36,400.00

1,500.00

Page 13 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:4

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT
ACCOUNT DESCRIPTION

10.90.11.1225
BLIGHT

ORIGINAL
DEPT

BUDGET

AMENDED BUDGET

MONTH-TO-DATE

YEAR-TO-DATE

EXPENDITURES

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

8,000.00

10.90.11.1226
LAND ACQ./OS PRESERVATION F 11

1,000.00

10.90.11.1227
OPEN SPACE MAINTENANCE

1,000.00

10.90.11.1228
Land Use Stand Up Copier

1,920.00

10.90.11.1229
Land Use Workstation Updates

4,875.00

176,330.00

Totals for Department:
11 (BUILDING & LAND USE DEPT)

130.40

355.80

1,083.12

481.08

74.94

4,875.00
8,798.06

17,359.60

1,083.12

157,887.28

10.46

10.90.13.1045
WAGES - LONGEVITY

8,400.00

10.90.13.1047
WAGES-PAYMENT IN LIEU HEAL

8,000.00

10.90.13.1235
WAGE SALARY ADJUSTMENTS

50,000.00

10.90.13.1240
SOCIAL SECURITY

222,720.00

17,223.15

34,020.19

188,699.81

15.27

10.90.13.1245
MEDICAL INSURANCE

675,000.00

12,172.12-

101,765.96

573,234.04

15.08

10.90.13.1246
LIFE INSURANCE

20,000.00

1,389.55

2,671.98

17,328.02

13.36

10.90.13.1247
DENTAL INSURANCE

36,000.00

345.36-

4,510.46

31,489.54

12.53

10.90.13.1250
PENSION

529,116.00

26,012.53

206,314.96

322,801.04

38.99

10.90.13.1255
WORKERS COMPENSATION

80,793.00

24,800.00

76.51

105,593.00

10.90.13.1256
FIRE - LIFE AND AD&D INSURANC 13

8,700.00

5,493.84

2,937.00

269.16

96.91

10.90.13.1257
EMPLOYEE ASSISTANCE PROGR 13

3,375.00

263.68

2,900.32

211.00

93.75

10.90.13.1595
PW CLOTHING ALLOWANCES

8,000.00

800.00

90.00

7,200.00

Page 14 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:5

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT
ACCOUNT DESCRIPTION

MONTH-TO-DATE

YEAR-TO-DATE

OUTSTANDING

UNENCUMBERED

PERCENT

BUDGET

AMENDED BUDGET

EXPENDITURES

ENCUMBRANCES

BALANCE

USED

1,674,904.00

37,865.27

443,034.07

5,837.32

1,226,032.61

26.80

ORIGINAL
DEPT

Totals for Department:
13 (EMPLOYEE'S BENEFITS)

10.90.15.1041
WAGES - CERTIFIED ASSESSOR

75,748.00

5,826.80

11,060.53

64,687.47

14.60

10.90.15.1042
WAGES - ASST ASSESSOR

4,212.60

7,981.57

46,782.43

14.57

54,764.00

10.90.15.1043
WAGES - BD. OF ASSESSMENT A 15

1,800.00

10.90.15.1044
Wages - Assessor Overtime

3,061.00

11.29

10.90.15.1060
COMPUTER LICENSES & SUPPO

15,402.00

8,200.40

10.90.15.1061
COMPUTER SERVICES - PRINTI

1,772.00

10.90.15.1220
OFFICE SUPPLIES

4,000.00

10.90.15.1280
GIS (MAPS)/ONLINE PROPERTY C 15

8,294.00

3,795.00

10.90.15.1495
EDUCATION

3,330.00

400.00

10.90.15.1500
Contracted Field Services

3,500.00

10.90.15.1550
Assessor - Workstation Updates

2,438.00

174,109.00

Totals for Department:
15 (ASSESSOR/BOAA)

10.90.19.1380
AUDIT

35,250.00

10.90.19.1381
ACTUARIAL VALUATIONS

2,800.00

38,050.00

Totals for Department:
19 (BOARD OF FINANCE)

1,800.00

31.97

10,071.37

3,049.71

0.37

7,202.00

0.40-

100.00

1,621.95

150.05

91.53

3,596.39

10.09

0.39

100.00

2,930.00

12.01

403.61
4,498.61

31,852.40

13,322.56

128,934.04

25.95

11,800.00

23,450.00

100.00
100.00

11,800.00

2,800.00
26,250.00

100.00

10.90.20.1044
WAGES - ADMIN ASST. FINANCE

59,842.00

4,652.52

8,778.96

51,063.04

14.67

10.90.20.1046
WAGES - FINANCE MANAGER

91,686.00

7,243.40

13,340.79

78,345.21

14.55

Page 15 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:6

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

DEPT

BUDGET

AMENDED BUDGET

EXPENDITURES

10.90.20.1047
WAGES - OVERTIME

3,574.00

34.37

10.90.20.1060
COMPUTER LICENSES & SUPPO

40,000.00

8,043.27

10.90.20.1061
INTERNS

ACCOUNT DESCRIPTION

ORIGINAL

Totals for Department:
20 (FINANCE DEPARTMENT)

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

140.10

3,433.90

3.92

19,493.36

20,506.64

48.73

5,928.00

475.00

1,002.25

4,925.75

16.91

201,030.00

20,448.56

42,755.46

158,274.54

21.27

1,075.00

1,868.75

11,131.25

14.38

10.90.21.1060
EDC CONSULTANT

13,000.00

10.90.21.1295
EDC MARKETING/EXPENSES

14,500.00

27,500.00

1,075.00

1,868.75

25,631.25

6.80

2,429.16

4,858.32

24,291.68

16.67

Totals for Department:
21 (ECONOMIC DEVELOPMENT)

14,500.00

10.90.29.1010
WAGES - REGISTRARS (2)

29,150.00

10.90.29.1011
WAGES - DPTY REGISTRARS

1,000.00

10.90.29.1031
WAGES - ELECTION WORKERS

5,000.00

10.90.29.1173
CERTIFICATION & WORKSHOPS

1,400.00

10.90.29.1175
REGISTRATION/CONFERENCES/

1,000.00

10.90.29.1176
OFFICE SUPPLIES

1,000.00

10.90.29.1177
MAINT. VOTING MACHINES

2,200.00

10.90.29.1345
ELECTION EXPENSES

6,000.00

10.90.29.1355
PRIMARIES

2,000.00

123.00

1,877.00

6.15

10.90.29.1356
EARLY VOTING

8,000.00

4,108.83

3,891.17

51.36

10.90.29.1360
CANVAS EXPENSES

300.00

1,000.00
2,845.00

2,845.00

2,155.00

42.60
1,890.00

56.90

957.40

4.26

310.00

85.91

6,000.00

300.00

Page 16 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:7

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

OUTSTANDING

UNENCUMBERED

PERCENT

BUDGET

AMENDED BUDGET

EXPENDITURES

ENCUMBRANCES

BALANCE

USED

57,050.00

9,505.99

11,977.75

1,890.00

43,182.25

24.31

10.90.33.1270
LEGAL FEES/TOWN COUNSEL RE 33

75,000.00

10,186.35

64,813.65

13.58

10.90.33.1290
ENGINEERING & CONSULTANTS

150,000.00

7,145.00

142,855.00

4.76

17,331.35

215,113.65

7.46

10,629.00

92.01

10,629.00

92.01

2,889.00

58.78

ACCOUNT DESCRIPTION

ORIGINAL
DEPT

Totals for Department:
29 (REGISTRAR OF VOTERS)

10.90.33.1385
TOWN WEBSITE/WEBSITE CONS 33

7,445.00

232,445.00

133,019.00

117,390.00

133,019.00

117,390.00

10.90.39.1415
REGIONAL COUNCIL GOV'TS (NV 39

7,008.00

4,119.00

10.90.39.1425
CCM

3,571.00

100.00

10.90.39.1430
VALLEY COUNCIL/BROWNFIELD

1,000.00

100.00

10.90.39.1440
C.O.S.T.

1,075.00

100.00

12,654.00

9,765.00

2,889.00

77.17

2,336.50

11,682.50

16.67

Totals for Department:
33 (PROFESSIONAL FEES)

10.90.37.1410
PROPERTY, CASUALTY & CYBER 37
Totals for Department:
37 (TOWNWIDE INSURANCE)

Totals for Department:
39 (AGENCY MEMBERSHIP)

10.90.44.1010
STIPEND - FIRE CHIEF

14,019.00

10.90.44.1011
Pay Per Call - Firefighters

20,000.00

10.90.44.1012
STIPEND - ADMIN. ASSISTANT

6,335.00

10.90.44.1013
EMS Pay Per Shift

50,000.00

10.90.44.1014
Stipend - Assistant Fire Chief

7,500.00

7,445.00

1,168.25

5,000.00
5,000.00

20,000.00
527.92

1,055.84

5,279.16

16.67

50,000.00
625.00

1,250.00

6,250.00

16.67

Page 17 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:8

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

DEPT

BUDGET

AMENDED BUDGET

EXPENDITURES

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

10.90.44.1015
Stipend - EMS Chief

7,500.00

625.00

10.90.44.1030
TELEPHONE

1,250.00

6,250.00

16.67

6,300.00

10.90.44.1031
EMERGENCY TELEPHONE (911)

274.69

535.38

5,764.62

8.50

21,000.00

10.90.44.1060
SOFTWARE & IT

21,000.00

1,575.40

2,750.47

18,249.53

13.10

10.90.44.1121
ELECTRICITY

23,500.00

14,632.03

14,651.88

8,848.12

62.35

13,000.00

1,083.82

11,916.18

8.34

10.90.44.1122
HEATING FUEL

21,000.00

131.02

20,868.98

0.62

10.90.44.1123
WATER

1,300.00

10.90.44.1435
BUILDING MAINTENANCE

18,000.00

1,120.00

1,420.00

3,645.00

12,935.00

28.14

10.90.44.1436
BUILDING EQUIPMENT

6,500.00

132.80

265.60

1,671.40

4,563.00

29.80

10.90.44.1465
COMM. EQUIP-MAINTENANCE

15,000.00

10.90.44.1466
EQUIPMENT MAINTENANCE

9,000.00

10.90.44.1470
VEHICLE FUEL

20,000.00

10.90.44.1471
MANDATORY VEHICLE AND EQU

40,000.00

10.90.44.1472
VEHICLE REPAIRS

46,000.00

10.90.44.1485
PERSONAL PROTECTIVE EQUIP

35,000.00

10.90.44.1486
EMS TRAINING

ACCOUNT DESCRIPTION

ORIGINAL

1,300.00

1,639.77

18,360.23

8.20

40,000.00
4,418.57

4,485.64

6,445.93

35,068.43

13,500.00

10.90.44.1487
AIR BOTTLE REPLACEMENT PROG44

8,000.00

10.90.44.1488
HOSE REPLACEMENT

7,500.00

10.90.44.1489
AIR PACK REPLACEMENT

33,770.00

23.76

Page 18 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:9

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

OUTSTANDING

UNENCUMBERED

PERCENT

BUDGET

AMENDED BUDGET

EXPENDITURES

ENCUMBRANCES

BALANCE

USED

10.90.44.1490
PHYSICALS/HEALTH & WELLNES 44

17,350.00

1,627.00

12,502.00

3,221.00

81.44

10.90.44.1495
FIRE TRAINING

30,000.00

617.50

29,382.50

2.06

10.90.44.1500
SERVICE AWARD PROGRAM

64,929.00

10.90.44.1552
DEPARTMENTAL SUPPLIES - FD

20,000.00

1,025.93

1,833.83

10.90.44.1553
DEPARTMENTAL SUPPLIES - AMB 44

27,500.00

3,849.75

3,882.20

603,503.00

33,434.68

40,816.45

27,651.00

2,304.25

10.90.45.1011
WAGES - DEPUTY FIRE MARSHAL 45

32,728.00

2,402.52

10.90.45.1167
VEHICLE REPAIRS

5,000.00

10.90.45.1413
FIRE PREVENTION & SAFETY

4,000.00

10.90.45.1495
TRAINING/CONTINUING EDUCATI 45

2,200.00

10.90.45.1515
FIRE CODE SUBSCRIPTION

2,300.00

10.90.45.1526
COMPUTER SUPPORT

650.00

10.90.45.1527
FIRE MARSHAL - EXPENSES

4,500.00

10.90.45.1528
VEHICLE FUEL

2,500.00

10.90.45.1595
FIRE MARSHAL - UNIFORMS

750.00

82,279.00

4,809.77

9,914.91

72,364.09

12.05

6,165.00

513.75

1,027.50

5,137.50

16.67

ACCOUNT DESCRIPTION

ORIGINAL
DEPT

Totals for Department:
44 (EMERGENCY SERVICES)

10.90.45.1010
STIPEND - FIRE MARSHAL

Totals for Department:
45 (FIRE MARSHAL)

10.90.47.1010
STIPEND - EMD

100.00

64,929.00

103.00

18,166.17

9.17

8,361.55

69.59

458,236.97

24.07

4,608.50

23,042.50

16.67

5,031.42

27,696.58

15.37

103.00

171.99

15,256.25
104,449.58

2,097.00

2,328.01

4.68

6.88

750.00

Page 19 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:10

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT
ACCOUNT DESCRIPTION

10.90.47.1011
EMD EQUIPMENT

ORIGINAL
DEPT

BUDGET

AMENDED BUDGET

2,000.00

10.90.47.1530
EMERGENCY NOTIFICATION SYS 47
Totals for Department:
47 (EMD/Civil Defense)

MONTH-TO-DATE

YEAR-TO-DATE

EXPENDITURES

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

2,000.00

3,978.00

3,977.87

0.13

100.00

12,143.00

513.75

5,005.37

7,137.63

41.22

10.90.49.1540
COTTON HOLLOW

14,500.00

1,073.32

13,426.68

7.40

10.90.49.1541
BEACON FALLS

220,000.00

15,594.68

204,405.32

7.09

234,500.00

16,668.00

217,832.00

7.11

Totals for Department:
49 (HYDRANT RENTAL)

10.90.50.0350
PRIOR YEAR EXPENSE ACCOUNT 50

149,413.06
149,413.06

Totals for Department:
50 (EXPENDITURE CONTROL)

100.00

195,859.36
195,859.36

100.00

10.90.53.1010
RESIDENT STATE TROOPER

173,280.00

10.90.53.1020
WAGES - PATROL F/T

334,098.00

21,464.52

37,819.56

296,278.44

11.32

10.90.53.1040
WAGES - CLERK

46,894.00

3,607.20

6,765.42

40,128.58

14.43

10.90.53.1041
WAGES - PATROL P/T

199,393.00

7,724.27

17,569.86

181,823.14

8.81

10.90.53.1052
FT PATROL OVERTIME

51,375.00

1,679.13

3,647.15

47,727.85

7.10

10.90.53.1053
PT PATROL OVERTIME

25,688.00

669.33

2,338.39

23,349.61

9.10

10.90.53.1054
SHIFT DIFFERENTIAL

4,800.00

214.78

382.46

4,417.54

7.97

10.90.53.1060
COMPUTER SUPPORT

6,000.00

596.92

699.81

5,300.19

11.66

10.90.53.1130
TELEPHONE

5,300.00

366.11

4,933.89

6.91

10.90.53.1220
DEPARTMENTAL SUPPLIES

10,000.00

1,251.92

2,098.19

7,901.81

20.98

173,280.00

Page 20 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:11

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT
ACCOUNT DESCRIPTION

10.90.53.1505
STATE MANDATED TRAINING

MONTH-TO-DATE

YEAR-TO-DATE

DEPT

BUDGET

AMENDED BUDGET

EXPENDITURES

ORIGINAL

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

34,949.02

8.03

5,920.00

40.80

11,900.00

4.80

17,218.53

15.60

19,281.72

8.18

38,000.00

588.72

3,050.98

10.90.53.1585
VEHICLE REPAIRS & MAINTENANC 53

10,000.00

60.00

580.00

10.90.53.1595
UNIFORMS

12,500.00

10.90.53.1620
BUILDING OPS & MAINTENANCE

20,400.00

10.90.53.1703
VEHICLE GAS & OIL

21,000.00

10.90.53.1704
EQUIPMENT

4,200.00

10.90.53.1705
BODY & DASH CAMERAS

25,581.00

10.90.53.1707
LICENSE PLATE READERS

30,000.00

10.90.53.1708
Community Policing

Totals for Department:
53 (POLICE)

10.90.55.1010
ANIMAL CONTROL CONTRACT

Totals for Department:
55 (ANIMAL CONTROL)

1,020.75

2,160.72

1,718.28

53.65

9,946.35

0.54

1,018,509.00

1,028,509.00

39,257.30

78,710.61

944,137.67

8.20

25,500.00

231.50

25,268.50

0.91

25,500.00

231.50

25,268.50

0.91

21,948.50

43,897.00

10.90.57.1650
STREET LIGHTING

50,000.00

10.90.57.1655
DRUG AND ALCOHOL TESTING

1,720.00

10.90.57.1656
SAFETY COMMITTEE

6,000.00

101,617.00

88,095.00

980.75

53.65

10.90.59.1010
WAGES - FOREMAN

600.00

10,000.00

10.90.57.1645
E911 DISPATCH

Totals for Department:
57 (PUBLIC SAFETY)

3,500.00

4,094.41

5,660.72

100.00

21,948.50

4,382.41

45,617.59

8.76

605.00

1,115.00

35.17

94.57

5,905.43

1.58

101,617.00

4,188.98

27,030.48

52,638.02

48.20

88,095.00

6,579.20

12,490.20

75,604.80

14.18

21,948.50

Page 21 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:12

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

DEPT

BUDGET

AMENDED BUDGET

EXPENDITURES

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

10.90.59.1011
WAGES - ASST ROAD FOREMAN

83,811.00

6,259.20

10.90.59.1012
WAGES - CREW LEADER

11,892.48

71,918.52

14.19

80,319.00

10.90.59.1013
WAGES - HWY MAINT (3)

6,007.77

11,406.33

68,912.67

14.20

230,497.00

10.90.59.1049
WAGES - OVERTIME

230,497.00

16,947.20

32,196.68

198,300.32

13.97

10.90.59.1550
HIGHWAY & PARKS EQUIPMENT

82,549.00

935.45

1,781.88

80,767.12

2.16

14,000.00

235.58

1,428.33

12,571.67

10.20

10.90.59.1555
EQUIPMENT RENTAL

2,500.00

10.90.59.1670
STREET SWEEPING

24,000.00

10.90.59.1685
SNOW REMOVAL MATERIALS

85,000.00

10.90.59.1690
TOOLS

4,000.00

10.90.59.1700
VEHICLE FUEL

25,000.00

10.90.59.1703
VEHICLE MAINTENANCE

50,000.00

10.90.59.1710
HIGHWAY MATERIALS

50,000.00

10.90.59.1713
TREE WORK

27,000.00

10.90.59.1714
GUARD RAILS/LINE PAINTING

10,000.00

10.90.59.1715
CATCH BASIN CLEANING

22,000.00

10.90.59.1720
MANDATED STORM DRAINS

8,000.00

10.90.59.1782
PAVEMENT MAINTENANCE

125,000.00

10.90.59.1785
FERTILIZER/CLAY

6,000.00

10.90.59.1786
SETTLING POND MAINTENANCE

5,000.00

ACCOUNT DESCRIPTION

ORIGINAL

1,375.15

23,624.85

5.50

3,045.79

46,954.21

6.09

2,485.29

47,514.71

4.97

1,067.85

15,898.96

108,033.19

13.57

Page 22 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:13

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

OUTSTANDING

UNENCUMBERED

PERCENT

BUDGET

AMENDED BUDGET

EXPENDITURES

ENCUMBRANCES

BALANCE

USED

10.90.59.1787
PARKS - BUILDING MAINTENANC 59

13,000.00

234.00

504.33

521.00

11,974.67

7.89

10.90.59.1788
PARKS GROUNDS MAINTENANCE 59

20,000.00

87.80

1,337.80

18,662.20

6.69

10.90.59.1789
PARKS COURTS MAINTENANCE

3,500.00

10.90.59.1790
FIELD RECONSTRUCTION

10,000.00

10.90.59.1791
PROPANE

6,000.00

10.90.59.1792
TELEPHONE/INTERNET/ALARM

3,400.00

276.88

553.27

10.90.59.1793
TOWN GARAGE - BUILDING MAI

10,000.00

138.82

158.74

1,088,671.00

43,232.98

81,724.12

10.90.63.1390
RESIDENT RELIEF/COMMUNITY O 63

5,500.00

10.90.63.1395
T.E.A.M.

7,500.00

10.90.63.1723
MEALS ON WHEELS

1,500.00

10.90.63.1726
PROBATE COURT

20,000.00

10.90.63.1735
HEALTH DISTRICT

50,168.00

10.90.63.1737
BH CARE

515.00

85,183.00

ACCOUNT DESCRIPTION

ORIGINAL
DEPT

Totals for Department:
59 (HIGHWAY)

Totals for Department:
63 (COMMUNITY WELFARE)

12,542.00

1,545.00
17,964.96

2,846.73

16.27

8,296.26

17.04

988,981.92

9.16

100.00

37,626.00
515.00

12,542.00

37,626.00

35,015.00

58.89

10.90.65.1740
REFUSE COLLECTION

375,000.00

34,454.34

34,799.34

331,779.66

8,421.00

97.75

10.90.65.1745
RECYCLING

257,000.00

21,144.79

235,299.21

556.00

99.78

10.90.65.1750
BULKY WASTE TRANSFER

50,000.00

957.16

1,948.60

29,945.00

18,106.40

63.79

Page 23 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:14

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT
ACCOUNT DESCRIPTION

ORIGINAL
DEPT

10.90.65.1755
HOUSEHOLD HAZARDOUS WAST 65
Totals for Department:
65 (REFUSE)

BUDGET

AMENDED BUDGET

MONTH-TO-DATE

YEAR-TO-DATE

OUTSTANDING

UNENCUMBERED

PERCENT

EXPENDITURES

ENCUMBRANCES

BALANCE

USED

7,752.86
604,776.73

111.00

98.89

27,194.40

96.07

10,000.00

1,747.14

2,136.14

692,000.00

58,303.43

60,028.87

10.90.67.1010
WAGES - SUPERVISOR

86,146.00

6,433.61

12,223.86

73,922.14

14.19

10.90.67.1011
WAGES - ASST. SUPERVISOR

81,497.00

6,086.40

11,564.16

69,932.84

14.19

10.90.67.1042
WAGES - MAINTAINER/OPERATO 67

73,270.00

5,472.00

10,396.80

62,873.20

14.19

10.90.67.1049
WAGES - OVERTIME

51,427.00

3,093.35

6,417.96

45,009.04

12.48

10.90.67.1121
ELECTRICITY

35,000.00

1,109.13

33,890.87

3.17

10.90.67.1122
WATER & HEATING FUEL

9,000.00

45.05

8,954.95

0.50

10.90.67.1130
TELEPHONE & ALARM

7,700.00

889.75

1,915.86

1,728.00

4,056.14

47.32

10.90.67.1140
SUPPLIES & MAINTENANCE

15,000.00

148.69

1,063.75

1,545.00

12,391.25

17.39

10.90.67.1470
VEHICLE FUEL & MAINTENACE

5,000.00

4,948.13

1.04

10.90.67.1760
PLANT OPERATIONS

120,000.00

8,430.64

44,169.36

67,400.00

43.83

10.90.67.1765
EQUIPMENT REPLACEMENT

75,000.00

12,047.00

12,847.00

10,948.59

51,204.41

31.73

10.90.67.1770
SLUDGE PROCESSING

265,000.00

10.90.67.1775
D.E.P. DISCHARGER PERMIT

1,800.00

10.90.67.1776
NITROGEN CREDITS

45,000.00

10.90.67.1780
SEWER MAINTENANCE

20,000.00

10.90.67.1785
MANDATED TOXICITY TESTING

25,000.00

51.87

100.00

45,000.00
20,000.00
1,685.00

1,685.00

23,315.00

100.00

Page 24 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:15

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT
ACCOUNT DESCRIPTION

MONTH-TO-DATE

YEAR-TO-DATE

OUTSTANDING

UNENCUMBERED

PERCENT

BUDGET

AMENDED BUDGET

EXPENDITURES

ENCUMBRANCES

BALANCE

USED

915,840.00

45,440.62

67,751.08

126,705.95

721,382.97

21.23

ORIGINAL
DEPT

Totals for Department:
67 (WASTE WATER TREATMENT)

10.90.69.1010
WAGES - FULL TIME (3)

186,186.00

14,322.01

27,109.03

159,076.97

14.56

10.90.69.1019
WAGES - PART TIME

18,204.00

1,414.50

2,638.41

15,565.59

14.49

10.90.69.1060
COMPUTER SOFTWARE

6,000.00

728.00

4,499.84

1,500.16

75.00

10.90.69.1170
DEPARTMENTAL SUPPLIES

36,000.00

2,720.11

4,762.12

15,291.59

57.52

10.90.69.1800
PROFESSIONAL DEVELOPMENT

1,000.00

333.33

666.67

33.33

10.90.69.1805
PROGRAMS

16,500.00

1,556.82

2,322.15

14,177.85

14.07

10.90.69.1807
LIBRARY COPIER LEASES

200.00

20.63

179.37

10.32

264,090.00

21,095.40

41,685.51

206,458.20

21.82

10.90.71.1011
Part Time Parks & Recreation Coordi 71

21,632.00

662.50

20,969.50

3.06

10.90.71.1019
WAGES - SEASONAL

30,000.00

8,424.88

23,786.59

6,213.41

79.29

10.90.71.1121
ELECTRICITY, WATER & FUEL

25,000.00

2,320.57

3,083.72

21,916.28

12.33

10.90.71.1820
SANITATION FACILITIES

9,500.00

300.00

1,350.00

500.00

94.74

10.90.71.1840
STOCK FISH

4,500.00

10.90.71.1861
RECREATIONAL PROGRAM & AC

6,000.00

800.00

5,200.00

13.33

10.90.71.1870
INDEPENDENCE DAY CELEBRATI 71

25,000.00

3,265.00

21,735.00

13.06

10.90.71.1905
SUMMER CONCERT SERIES

8,500.00

1,000.00-

7,100.00

1,400.00

83.53

130,132.00

10,707.95

40,047.81

82,434.19

36.65

Totals for Department:
69 (LIBRARY)

Totals for Department:
71 (PARK & RECREATION)

15,946.29

7,650.00

4,500.00

7,650.00

Page 25 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:16

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT

MONTH-TO-DATE

YEAR-TO-DATE

DEPT

BUDGET

AMENDED BUDGET

EXPENDITURES

10.90.77.1041
WAGES - DRIVER/ASST. SNR DI

52,744.00

5,071.51

10.90.77.1470
GAS/MAINTENANCE

11,805.00

21.57

10.90.77.1475
Mini Bus Events/Trips

5,000.00

316.70

64,549.00

69,549.00

5,409.78

915.00

1,830.00

ACCOUNT DESCRIPTION

ORIGINAL

Totals for Department:
77 (MINI BUS OPERATIONS)

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

9,531.04

43,212.96

18.07

330.87

11,474.13

2.80

601.70

4,398.30

12.03

10,463.61

59,085.39

15.04

9,150.00

16.67

10.90.79.1010
SNR CENTER DIRECTOR P/T

10,980.00

10.90.79.1120
HEATING OIL

4,347.00

10.90.79.1121
ELECTRICITY & WATER

5,211.00

661.07

4,549.93

12.69

10.90.79.1130
TELEPHONE

3,600.00

237.11

737.79

2,862.21

20.49

10.90.79.1220
SENIOR CENTER SUPPLIES

4,083.00

185.02

284.14

3,798.86

6.96

10.90.79.1681
SENIOR ACTIVITIES

7,272.00

10.90.79.1943
BUILDING MAINTENANCE

9,561.00

742.13

45,054.00

2,740.33

4,255.13

100,000.00

85,000.00

100,000.00

85,000.00

10.90.85.1984
PRINCIPAL - 2014 ($5.865M) BOND 85

330,000.00

100.00

10.90.85.1985
INTEREST - 2014 ($5.865M) BOND 85

53,450.00

100.00

383,450.00

53,450.00
383,450.00

Totals for Department:
79 (SENIOR CITIZENS CENTER)

10.90.83.1170
CONTINGENCY EXPENSES

Totals for Department:
83 (CONTINGENCY)

Totals for Department:
85 (DEBT SERVICE - INTEREST)

4,347.00

7,272.00
6,666.37
6,666.37

2,152.50

77.49

34,132.50

24.24

100.00

Page 26 of 113

Date: 09/03/2026

User: ERIN

Statement of Expenditures, Encumbrances & Appropriations

Time: 12:01:55PM

Page:17

Town of Beacon Falls

For Period Ending 08/31/2026
Selecting on FUND equals 10 (General Fund) to FUND equals 10 (General Fund)
ACCOUNT
ACCOUNT DESCRIPTION

ORIGINAL
DEPT

BUDGET

AMENDED BUDGET

MONTH-TO-DATE

YEAR-TO-DATE

EXPENDITURES

10.90.87.2009
PRINCIPAL - 2016 ($4.35M) BOND

260,000.00

10.90.87.2013
INTEREST - 2016 ($4.35M) BOND

33,350.00

17,975.00

10.90.87.2021
INTEREST - 2021 BOND ISSUE

300,000.00

10.90.87.2022
PRINICPAL - 2021 BOND ISSUE

10.90.87.2025
Interest - 2025 Bond Issue
10.90.87.2026
PRINCIPAL - 2025 BOND ISSUE

OUTSTANDING

UNENCUMBERED

PERCENT

ENCUMBRANCES

BALANCE

USED

100.00
15,375.00

100.00

300,000.00

100.00

115,500.00

100.00

213,750.00

110,000.00

103,750.00

100.00

250,000.00

1,172,600.00

360,000.00

637,975.00

534,625.00

100.00

16,381,847.00

1,204,800.00

3,614,400.00

100.00

16,381,847.00

1,204,800.00

3,614,400.00

12,767,447.00
12,767,447.00

10.90.90.2500
TRANSFER TO NON-RECURRING C90

977,814.00

100.00

10.90.90.2504
TRANSFER TO VEHICLE REPLAC 90

50,000.00

100.00

1,027,814.00

100.00

28,069,397.00

28,218,810.06

Totals for Department:
87 (DEBT SERVICE - PRINCIPLE)

10.90.88.2001
REGIONAL SCHOOL DISTRICT #1 88
Totals for Department:
88 (Region 16 SCHOOL DISTRICT)

Totals for Department:
90 (TRANSFERS/SPECIAL PROJ.)

Report totals

2,053,254.24

6,628,502.87

100.00

15,008,843.40

100.00

6,627,910.09

76.51

Page 27 of 113

TOWN OF BEACON FALLS
FY2027
TRANSFERS FOR Aug BOS & BOF Meetings

FY2026-2027 BUDGET

TRANSFER FROM:
#

Amount

TRANSFER TO:

Line

Description

Line

Description

Amount

(1,500.00) 10.90.83.1170

Contingency

10.90.05.1190

Town Clerk Lease Purchase/Copier

(1,500.00)

Explanation
7 year old stand up copier has developed

1,500.00 functional issues; they have a quote for a new
lease.

$1,500.00

LINES TO MONITOR
Line

Description

Expended/Encum
bered to Date

2027 Budget

Balance of Unencumbered Funds

1 10.90.03.1105

IT Consultant

122,000.00

110,825.14

11,174.86

10.90.29.1177

2,200.00

1,890.00

310.00

10.90.53.1585

Maintenance of Voting Machines
Police Vehicle
Repairs/Maintenance

10,000.00

4,080.00

5,920.00

10.90.79.1943

Senior Center Building Maintenance $

9,561.00

7,408.50

2,152.50

% Spent &
Encumbered

Explanation

Laptops costs are soaring due to AI.
They have doubled since last year's
90.84% purchases
Increased requirements from Sec of
85.91% State and for early voting.
40.80% More cars = More repairs
AC repair and issue with leaking vent in
77.49% kitchen.

Page 28 of 113

TOWN OF BEACON
FALLS
FINANCIAL POLICY MANUAL

Deleted: Octo
Deleted: 14
Deleted: 5
Formatted: Font: (Default) Times New Roman

As revised September 15, 2026

Page 29 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

Table of Contents
I. INTRODUCTION ......................................................................................................... 3
II. CHART OF ACCOUNTS ........................................................................................... 4
III. BUDGETING ............................................................................................................. 5

Deleted: 6

IV. PROCUREMENT .................................................................................................... 11
V. ETHICS....................................................................................................................... 19

Deleted: 18

VI. RISK MANAGEMENT ........................................................................................... 20

Deleted: 19

VII. REVENUES, COLLECTIONS AND GRANTS .................................................. 22

Deleted: 21

VIII. CASH MANAGEMENT....................................................................................... 23

Deleted: 22

IX. PETTY CASH........................................................................................................... 24

Deleted: 23

X. CASH DRAWERS ..................................................................................................... 26

Deleted: 25

XI. CREDIT/PROCUREMENT CARDS ..................................................................... 29

Deleted: 28

XII. CAPITAL ASSETS................................................................................................. 35

Deleted: 34

XIII. DEBT MANAGEMENT ....................................................................................... 38

Deleted: 37

XIV. INVESTMENTS .................................................................................................... 42

Deleted: 41

XV. FUND BALANCE ................................................................................................... 44

Deleted: 43

XVI. ACCOUNTING AND FINANCIAL REPORTING ........................................... 48

Deleted: 46

XVII. ANNUAL AUDIT & OPEB ACTUARIAL REPORTS ................................... 49

Deleted: 47

XVIII. FINANCIAL POLICY REVIEW ..................................................................... 54

Deleted: 52

XIX. REVISION HISTORY .......................................................................................... 55

Deleted: 53

XX. ADDENDUMS ......................................................................................................... 59

Deleted: 57

2 of 83

Page 30 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

I. INTRODUCTION
The purpose of this Financial Policy Manual is to provide guidance regarding all
financial matters. This Manual must be followed by all Town departments and
boards/commissions/committees. The policies support the financial goals of the Town
including proper control of Town assets, good budgeting and cash management practices,
procurement stipulations, timely and accurate financial reporting, and ongoing financial
stability.
Any violations of the financial policies of the Town are to be reported to the First
Selectman, the Board of Finance and the Town’s auditing firm.
If there are any questions surrounding the content of this Financial Policy Manual, an
employee or volunteer should contact the Finance Department.

3 of 83

Page 31 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

II. CHART OF ACCOUNTS
The Finance Department is responsible for creating and maintaining the Town’s Chart of
Accounts. Any changes or modifications to the chart must be approved by the Finance
Manager. Outlined below is the current Chart of Account Structure implemented within
the financial accounting software.
Example:

Account Number:
A 10-digit account number is used in the financial accounting software for most Town
transactions. The account number consists of four segments separated by
decimals/periods: 2-digit fund, two-digit transaction type, 2-digit department, and 4-digit
object code.
Fund Number:
Each fund has its own individual code. A fund number must be assigned first before any
transaction can be entered into the financial accounting software. Please see below for the
current list of fund numbers.
4 of 83

Deleted: ¶

Page 32 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Transaction Number:
Each type of transaction has its own individual code. The two that pertain to
departments/volunteer groups are Revenue and Expense. The Finance Department is
typically the only department using other types such as assets and liabilities.
Department/Volunteer Group Number:
These numbers represent the individual departments used to identify the different town
services. Please see below for the current list of department and volunteer
committee/commission/board numbers.
Object:
This classification is used to describe the service or commodity obtained as a result of the
specific expenditure.
Note – the Town of Beacon Falls is currently participating in the overall State of
Connecticut mandated Uniform Chart of Accounts (UCOA) multi-year project. This will
ultimately provide consistency. The Town is also in the midst of purchasing a new
financial accounting software. All these changes will result in a revised Town Chart of
Accounts. The area that will see the majority of the revisions is the “Object”. This policy
will be updated as appropriate.

III. BUDGETING
The Annual Operating Budget identifies the services to be provided by the Town of
Beacon Falls and how the services will be paid for. The Capital Budget allows the Town
5 of 83

Page 33 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
to assess the expected capital requirements of the departments in upcoming years and
serves as an input into the overall multi-year financial plan.
The Board of Finance will provide a budget preparation schedule which outlines the
timeline for preparation and approval of the annual operating and capital budget.
A. Annual Operating Budget
The annual operating budget is for the fiscal year of the Town which begins July 1
and ends June 30 and is comprised of revenue and expenditures.
Revenue
The revenue budget will be comprised of revenue estimates by major category
including but not limited to the following: Taxes, Other Taxation, State Funding,
Fees, Refunds, Investment Income, and Internal Transfers.
For each budgeted revenue item, the budget document will also show the prior year
actual, current year budget and year to date expense for the current year (at a
minimum). Other columns such as percent Year To Date (YTD) used or percent
change may also be incorporated. Lastly, a narrative “Notes” section shall be
provided, which provides an explanation of the changes from the prior year to the
current year.
Expenditures
The expenditures budget will contain the following:
a) Expenditure estimates by department/commission/committee and account
number;
b) Proposed staffing levels by department;
c) Region 16 (school) total proposed/approved budget. This will depend on
the time of year the processes begin/end.
d) Debt service.
For each budgeted expenditure item, the budget document will also show the prior
year actual, current year budget and year to date expense for the current year. Other
columns such as percent Year To Date (YTD) used or percent change may also be
incorporated. Lastly, a narrative “Notes” section shall be provided, which provides an
explanation of the changes from the prior year to the current year.
The expenditure budget for each Town department is to be prepared by department
heads (with input from the members of the department) and submitted to the First
Selectman and the Board of Finance. After approval by the Board of Selectmen the
Selectmen present their budget requests to the Board of Finance.
6 of 83

Page 34 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
The Town may annually appropriate a contingency fund to provide for unanticipated
expenditures. The amount of the contingency fund will not exceed three (3%) percent
of the total town expenditures for the fiscal year (not including the Region 16 (school)
budget, which is embedded within the total).
Multi-year financial plan – the Town will have a financial planning process that
assesses long-term financial implications of current and proposed policies, programs
and assumptions that develop appropriate strategies to achieve its goals and anticipate
future needs. Revenue and expenditure forecasting provides the following:






An understanding of available funding;
Evaluation of financial risk;
Assesses the likelihood that services can be sustained;
Identifies future commitments and resource demands;
Identifies the key variables that may change in the level of revenue.

Currently, this is done informally while constructing the annual operating budget and
it involves looking at prior years for patterns and projects any long-term operating
demands. The Town will begin preparing to develop a printed multi-year operating
financial plan in the coming years. In FY2025, the Town established its first multiyear operating budget for the General Fund.

Deleted: By FY 2025
Deleted: plans to have
Deleted: a

By FY 2029, the Town plans to create annual budgets for all special funds.
General Fund and Special Funds Earmarking
Within the General Fund, there are special purpose revenue lines that offset
corresponding expenditures. While not explicitly stated, certain state, federal or local
revenue supports the intended purpose. Examples of these instances include (but are
not limited to):
 Town Aid Road funds – used for public works road maintenance expenditures
 Land use/building permit fee revenue – used for land use/building
expenditures
 Ambulance corps reimbursement – used for EMS related expenditures (see
below for more details)
 Fire Marshal fee revenue – used for Fire Marshal related expenditures
 Police revenue lines – used for Police related expenditures
 Minibus ride fares – used for minibus related expenditures
 Environmental nip fee revenue – this tax was recently assessed and its revenue
needs to be used for clean-up efforts in town as a result of improper disposal
Generally, the above revenue gets deposited into the General Fund and is earmarked
for the special purpose and offsets the above expenditures. Sometimes it is
7 of 83

Deleted: established
Deleted: 4

Page 35 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
appropriate to create a Special Revenue fund if the project or purchase extends
multiple years. In this definition, a “fund” does not necessarily translate into a
separate bank account. An example of this occurring is when the Town established
the Police Private Duty Fund, which is the revenue received from companies
performing work in Town that hire police officers to mitigate traffic. This revenue is
dedicated to funding only police related capital projects (vehicles, equipment,
buildings, etc.).
There is an annual agreement between the Town of Beacon Falls and Beacon Hose
Co. No. 1 concerning the EMS revenue account, which holds the funds received for
the payment of ambulance transport invoices administered through BHC’s third-party
billing company. This account first pays the wages/stipends to EMS employees as
well as other EMS related payables and then BHC has historically administered 80%
of the balance above $50,000 back to the Town in the General Fund to support EMS
expenditures. At the end of the fiscal year, the ending balance is documented. All
invoices, payroll or pay per call relating to that year, including checks are evaluated
to determined if they cleared. Any payments outstanding are deducted from the
ending balance on December 31st. Beginning with CY23, BHC and the Town agreed
that 100% of the surplus revenue above $50,000 from the EMS account be dedicated
to the Vehicle Replacement Fund with an earmark to current and future ambulance
replacement. In FY24 and beyond, this removes the General Fund revenue line for
EMS surplus funds.
B. Annual Capital Budget
Capital budget requests will be prepared as part of the annual budget process. Each
department may submit a list of proposed capital projects to the First Selectman. The
projects recommended by the First Selectman require the review and approval of the
Board of Finance.
C. Capital Improvement Plan (CIP)
The annual capital budget will be part of a larger five-year Capital Improvement Plan,
which will include the projected life of existing assets and proposed capital
expenditures by department and project. The budget should include an evaluation of
the current condition of capital assets that is updated annually. The Finance
Department will create a condition checklist form for department heads to use as a
part of the next manual revision. At a minimum, each Department must plan five
years in advance and submit this updated five-year CIP as support to their annual
capital requests each year.
Only items on the CIP may be requested for replacement. Capital items requested not
on the CIP should only be considered as a new investment by the town and assessed
accordingly as an expansion of current capabilities.
8 of 83

Page 36 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
All assets that are within 10 years of anticipated replacement will be costed for
planning purposes. This will be done separately from the annual capital budget in a
10-Year Capital Plan maintained by the Finance Department. The Finance
Department will utilize the department’s five-year CIP as a base to create said 10Year Plan and communicate with departments as-needed for years five through ten.
The Finance Department will present an exhaustive 10-Year Plan to the BOS and
BOF for review.
D. Format
The Town of Beacon Falls creates two annual budget documents: Budget Detail and
Budget Narrative. The Budget Detail includes a line-item level operating revenue and
expenditure budget as well as line-item capital budget. Also included is the mill rate
calculation. The Budget Narrative is a qualitative complement to the Budget Detail and
includes items such as (but not limited to): budget workshop schedule, stakeholders,
process, organizational chart, list of departments’ and boards/committees/commissions
responsibilities, funds, statistics and performance measures, grants, and visual summaries
of operating revenue and operating/capital expenditures.
E. Budget Transfers
The Finance Manager, Board of Finance and Board of Selectmen are responsible for
monitoring the budget. The Department Heads are responsible for making budget
transfers within sub-function (e.g., transferring funds between one budget line to another
budget line within a single department) called a Budget Transfer. Budget transfer
requests must be made in writing using the Budget Transfer Request Form (Addendum
A) and sent to the Finance Department for review and discussion. The Finance
Department will present the transfer request in the next meeting packets for the BOS and
BOF. From time to time, the Finance Department may make these budget transfers on
behalf of the department (typically the end of the fiscal year). Any request to transfer
funds outside a department’s budget, transfer from or to a salary line or for amounts up to
$19,999 must be approved by the Board of Finance and Board of Selectmen at their
regular meeting (or a special meeting) prior to the transfer. All transfer requests
exceeding $20,000 must be approved by voters at a Town Meeting.
F. Governance
This Financial Policy Manual and the Board of Finance By-Laws primarily govern the
responsibilities of the Board of Finance. Title 7 of the Connecticut General Statute
entitled “Municipalities” (https://www.cga.ct.gov/current/pub/title_07.htm), generally
governs all municipalities in the state, absent a municipal charter, ordinance, or policy.
Chapter 106 within Title 7 specifically governs Town Boards of Finance, which is
detailed in the BOF By-Laws. The policies contained within this Manual govern the
actions of the Board of Selectman and Board of Finance and are generally consistent with
the applicable chapters in Title 7. In the few instances where inconsistencies exist, this
Manual supersedes Title 7.
9 of 83

Page 37 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

10 of 83

Page 38 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
IV. PROCUREMENT
The Town’s procurement process is designed to promote the maximum value and
economy while maintaining efficiency and ease of running day to day operations and to
eliminate bias in the selection of vendors.
Expenditures will be controlled by the annual budget at the budget line-item level.
Department heads have authority to expend funds within a budgeted line item for the
purpose the item was budgeted for at their discretion. Department heads are expected to
source goods and services from the vendor who provides the highest quality at a
competitive price. This involves comparing pricing by unit on the goods/services
between at least two providers (if not more). Department heads may consider cost,
timeliness of delivery, past performance, and recommendations from peers. They will, at
all times, consider the best interests of the Town in all their decisions. Department heads
are encouraged to consult with the Finance Manager and/or First Selectman for
clarification of the purpose of a budgeted line. If the purchase of a good/service does not
fit within the purpose of the line, the Finance Manager will advise the department head
on how to move forward.
Purchases of goods and services with an annual value of under $1,000 may be made
without the issuance of Purchase Orders (PO). Purchases of utility services and personnel
costs are excluded from the requirement to issue POs. In all other cases, a duly
authorized PO is required BEFORE a commitment is made to a vendor. A requisition is
entered in the accounting system by the Department, which then becomes a PO once fully
executed. Requisitions should be accompanied by any cost research documentation
acquired to arrive at the good/service identified and the associated amount. Requisitions
must be completed by the requesting department – if there are missing fields, a
Requisition will be returned to the requesting Department. A member of any department
with accounting system access can fill out a PO and sign it as the “Requestor”, however,
it then must be signed by the department head as the “Approver”. If a Department head is
the individual completing the PO, the department head can be both the “Requestor” and
the “Approver” OR the Finance Department can act as the “Approver”. When possible,
the Department head should have another department member be the Requestor.
Requisitions entered by the Department will be electronically delivered in the accounting
system to the Finance Department for confirmation that sufficient funds are available
within a budget line, proper procurement methods have been utilized and enough detail
has been supplied. After this step, the Requisition will be forwarded to the First
Selectman for approval and then it officially becomes a PO. Therefore, in total, there are
three different electronic signatures on a PO. At this point, now the PO has been entered
into the accounting system to encumber the line item.
There are circumstances where a consultant or a volunteer/semi-volunteer group (i.e.,
commission, committee, or board) is responsible for executing a Requisition. The
consultant or commission/committee/board member will work with the applicable staff or
11 of 83

Page 39 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Finance Department to complete said Requisition as the “Requestor”. In the instance of a
consultant, the Finance Department or the First Selectman will act as the “Approver”. In
the instance of a commission/committee/board member, the Chair should sign as the
“Approver” whenever possible. If impossible, the Finance Department or First Selectman
will act as the “Approver”.
All Requisitions will be submitted with any required attachments as appropriate. A
current (within two years) signed W-9 must be submitted or previously on file as well as
a current (within one year) signed Certification of Insurance (COI) if a service is being
supplied on-site. Please see the Risk Management section for more information on
suggested insurance limits by industry. Cost research or a quotation must accompany the
Requisition as well. If a license or a performance/payment bond is required for the
service, a copy of that should also be supplied.
Any expenditure, regardless of value, that is projected to cause a line item to exceed its
budgeted amount must be submitted by the department head in writing (memorandum or
e-mail) to the First Selectman for review and approval/denial. A department’s spending
per line item may not exceed the total budgeted expenditures without first obtaining the
approval of the Board of Selectmen and the Board of Finance. It is the responsibility of
the First Selectman to obtain permission from the Board of Finance and deliver that
approval to the Finance Department.
Any budget expense lines which are anticipated to go over budget by $20,000 or more
must be approved at a Town Meeting prior to committing the Town to the expenditure.
Beacon Falls is a member of the following cooperatives and consortiums: Capital Region
Purchasing Council (CRPC), Capitol Region Council of Governments (CRCOG),
Sourcewell, National Purchasing Partners (NPP), Massachussets Higher Education
Consortium (MHEC), Omnia, and Houston Galveston Across the Country (HGAC).
These cooperatives/consortiums list of contracts should be checked first to determine if
the required product/service is offered. This is because such goods or services have
already been competitively procured and the Town may purchase underneath them
without additional quotations or bids. These cooperative/consortium contracts lists can be
accessed online. The State contracts list should be referenced as well for the required
product/service. State contracts can be accessed online through the State “BizNet”
Department of Administrative Services (DAS) site, now known as CT Source. The
Finance Department will upload and maintain the links to all these resources in the
Employee Intranet within the Town website.
In some instances, the Town may be able to “piggyback” off another Connecticut town’s
current (competitively bid) contract. This method should be utilized if no State contract
or cooperative/consortium contract currently exists for the specified good or service,
there are unforeseen delays and/or there is an emergent need. Written permission must be
obtained from the appropriate contact at the town the Beacon Falls department wishes to
piggyback.
12 of 83

Page 40 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
If the Town utilizes a cooperative/consortium/state contract or pursues piggybacking, a
Statement of Work (SOW) is highly encouraged. The Finance Manager will work with
the procuring department to draft said SOW. SOWs cannot veer from the original
contract unless negotiate with the awarded vendor.
For all purchases in excess of $10,000 but less than $20,000, three quotes from vendors
are required. When contracts are available from the State or the
consortiums/cooperatives for goods or services, such goods or services may be purchased
without additional quotations or bids. Department Heads must consult with the Finance
Manager and First Selectman prior to selecting the vendor. The First Selectman will
have final approval of all awards for projects in this range. For all purchases exceeding
$20,000, the Town should either place a statement in its bid asking the respondent to
describe any recycled materials that they use in their business or request this information
from any state or consortium contract provider selected.
When the procuring department is uncertain whether the project cost will exceed
$20,000, they should contact the Finance Department and confer. Typically, the
recommendation is to complete industry research online, confer with other CT towns, or
seek assistance from the professional organizations where the Town holds membership.
The project cannot be modified so that it falls underneath the $20,000 threshhold. The
procuring department can request vendor(s) to assess/quote the cost, however, the
procuring department must make the vendor aware up-front that the service/product will
need to be competitively bid at some date in the future.
For projects expected to exceed a total cost of $20,000, formal written bids (Request For
Proposals (RFPs), Request For Qualifications (RFQs), Invitation To Bid (ITBs), etc.)
based on written specifications are required. The written specifications will be developed
by the procuring department in conjunction with the Finance Manager. The Finance
Manager will organize the procurement process with the input from the procuring
department. The procuring department is responsible for initiating the process and
supplying the Finance Manager with any data needed. The sealed bids will be received
digitally at a date and time specified in the bid in the Town’s e-procurement portal named
Bonfire. The Town hereby self-certifies that its procurement system is valid and complies
with national standards but recognizes this does not limit any local, state, or federal
entity’s right to survey the system. The procuring department will be required to fill the
role as “Editor” in Bonfire during the drafting process and then the “Reviewer” role
during the bid process for any pre-bid meeting(s), question and answer time-period and
reviewing and grading the submissions in conjunction with the Finance Manager. The
First Selectman fills the role as “Advisor” and is the final approver of the bid award,
following the presentation of the proposed award at a Board of Selectman meeting (when
practical). The following services/goods (over $20,000) are exceptions to the bidding
rule:
1. professional, consulting and specialty services; *
13 of 83

Page 41 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
2. specialty items, including without limitation those where only one reasonable or
qualified source can be identified (sole-source);
3. emergencies; **
4. where the price of the goods or services are federally or state regulated;
5. non-competitive categories may be excepted from the above bid procedures if
favorable to the Town and approved by the Board of Selectmen and the Board of
Finance.
* Professional, consulting and specialty services include but are not limited to attorneys, actuaries, engineers,
computer and software services, real estate appraisers and repair services where the nature of the repair cannot be
defined in advance by bid specifications and the professional expertise of the service provider is more important than
the lowest cost.
**Emergencies are defined as situations requiring the purchase of goods or services which, if not purchased or
ordered immediately, can result in injuries or damage to property, inefficient use of personnel or cause disruption in
town operations. This includes all goods or services needed on an emergency basis to comply with federal, state, or
local public health, safety or housing codes and emergency repair of Town-owned property, buildings, infrastructure,
equipment, and vehicles. The Chairperson of the Board of Finance will be notified of an emergency expenditure at the
earliest possible time after the incident. Emergency expenses still require a Purchase Order, which is to be executed as
soon as possible following the occurrence of the emergency.

While the aforementioned exceptions are noted above in Items 1 through 5, this does not
preclude the Town from soliciting quotations and/or bids if it feels the product/service
should be competitively procured. It is the Town’s discretion.
Departments who require services/products under $20,000 may also use the Bonfire
system if desired for Request for Quotations (RFQ) and Requests for Information (RFI)
for a more formal process. Or departments may utilize a more informal communication
process if desired. Purchases may not be split to avoid these threshold requirements
($1,000, $10,000 and/or $20,000) unless specifically authorized by the Board of
Finance in advance of the expenditure.
After a bid has been advertised and awarded and the project begins, the procuring
Department head is responsible for managing the project. This includes (but is not limited
to) staying in communication with the vendor/contractor to ensure they are adhering to
specifications, meeting milestones/timelines, and monitoring costs. Any cost-plus
requests/change orders that may arise must be submitted immediately by the
vendor/contractor and provided to the Finance Department for a funding determination. It
is preferred that contactors halt work and receive approval prior to pursuing change-order
related work whenever possible. If impractical or emergent, the contactor can proceed
with work but notify the Town simultaneously and submit a formal change order within
one week of the change-order related work occurring.
At no point in any vendor research, should a Town employee or volunteer promise the
purchase of the good or service to any vendor before the process is complete nor should
the employee/volunteer share any internal date/process information in regard to an
upcoming competitive process.

14 of 83

Page 42 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
All departments and volunteer group members should follow the “Purchasing Ethics”
when procuring a service/product:
 Strive to obtain the maximum value for each dollar of expenditure.
 Grant all competitive suppliers equal consideration as far as state or federal
statute and institutional policy permit.
 Conduct business with potential and current suppliers in an atmosphere of good
faith, devoid of intentional misrepresentation.
 Demand honesty in sales representation whether offered through the medium of
a verbal or written statement, an advertisement, or a sample of the product.
 Receive consent of original or of proprietary ideas and designs before using
them for competitive purchasing purposes.
 Make every reasonable effort to negotiate an equitable and mutually agreeable
settlement of any controversy with a supplier; and/or be willing to submit any
major controversies to arbitration or other third-party review, as far as the
established policies of my institution permit.
 Foster fair, ethical and legal trade practices.
 Decline personal gifts/gratuities in accordance with the Ethics Ordinance.
The Town takes a “best value” approach. The lowest, responsible, qualified bidder will
be awarded the bid unless it is decided that it is not in the best interests of the Town. The
Town may consider the cost, quality, timeliness of delivery, skill, ability, experience,
financial responsibility, terms, and other conditions required by the purchase in assigning
the winning bid. If, at the sole discretion of the Town, none of the bids are considered to
be in the best interests of the Town, the request for bids may be withdrawn or reissued.
Sole Source
If the item/service that the Town needs to procure has only one reasonable or qualified
source can be identified (is sole-source), the procuring department needs to submit a solesource letter from the vendor/contractor OR provide sufficient research to prove that the
item/service is not provided in a similar or identical fashion by another vendor/contractor.
The Town must negotiate profit for sole-source procurements because there is no price
competition. To establish a fair and reasonable profit, consideration must be given to the
complexity of the work to be performed, the risk borne by the contractor, the contractor’s
investment, the amount of subcontracting, the quality of its record of past performance,
and industry profit rates in the surrounding geographical area for similar work.
Single Source
Single source procurement is one in which two or more vendors can supply the good or
service. Often, sole source is confused with single source. Single source is a deliberate
decision to purchase a product or service from one vendor/contractor, even though other
capable suppliers are available in the applicable market. Common reasons to do this are:
equipment compatibility, leveraging a pre-existing relationship because of a proven track
record (high quality/reliability), etc. A consolidation of services/products from multiple
15 of 83

Page 43 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
vendors to one vendor tends to negotiate better volume discounts/pricing. The Town
attempts to avoid single source procurement whenever possible to promote periodic cost
research to ensure attaining goods and services at the lowest possible price. However, the
Town understands that in certain circumstances, such as purchasing the same
goos/services across multiple departments, single source procurement can be in the
Town’s fiscal and operative best interest. This should be examined on a case-by-case
basis with a focus on the type and the annual dollar value of the goods/services.
Time & Material
The Town encourages Department heads to avoid using “time and material” type
contracts when possible. Time and material contracts are defined as those contracts
whose cost to the Town is the sum of: (i) The actual cost of materials; and (ii) Direct
labor hours charged at fixed hourly rates that reflect wages, general and administrative
expenses, and profit. Since this formula generates an open-ended price, a time-and
materials contract provides no positive profit incentive to the contractor for cost control
or labor efficiency. Therefore, each contract must set a ceiling price that the contractor
exceeds at its own risk. Further, the Town must assert a high degree of oversight in order
to obtain reasonable assurance that the contractor is using efficient methods and effective
cost controls.
Local Preference
In Connecticut, the law provides an in-state preference for local goods and services, but
only when all other factors are equal.
In Beacon Falls, the definition of local includes within town limits and may include the
surrounding area and/or county. The local vendor may be selected at the discretion of the
of the Board of Selectmen. Generally, if the local vendor is higher than a non-local
vendor but is within a reasonable percentage of the low bid (as determined by the Board
of Selectmen), the Town may select the local vendor if it can provide the goods or
services in accordance with the Town’s requirements and the Board of Selectmen
determines the selection is in the best interest of the Town.
Indebtedness
The Finance Department will examine the Tax Collector’s Suspense Listing and the
Police Department’s Private Duty Accounts Receivable (regardless of the total amount of
the product/service) before awarding work to any contractor (regardless of contract
value) to determine if they are indebted to the Town. If indebted to the Town, said debts
must be satisfied before awarding the work. If they cannot be satisfied, the Town has the
right to select another contractor.
Bonding & Retainage
The Town’s bonding requirements change depending upon the complexity, dollar value
and timeline of each bid project. As a rule of thumb, the Town typically requires a 5%
bid bond, a 100% performance bond, and/or a 100% payment bond. The ‘‘bid guarantee’’
16 of 83

Page 44 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
(5% of the bid price) must consist of a firm commitment such as a bid bond or certified
check. The performance bond is executed in connection with the contract to secure
fulfillment of all the contractor’s obligations under such contract. Retainage can be used
in lieu of performance bonds if the Town feels it is in its best interest. Bonding
requirements can be waived so long as the Town is not violating any state or federal
requirement based on the funding source for the item/service being procured. More
detailed language surrounding the parameters of the bonds can be located in the Town’s
bid documents.
Affirmative Action & Equal Opportunity
The Town hires vendors/contactors who adhere to municipal, state, and federal
Affirmative Action (AA) and Equal Employment Opportunity (EEO) practices and
requirements. When applicable, contractors must comply with the Small Contractors SetAside Program and the hiring goals identified by the State Commission on Human Rights
and Opportunities (CHRO). The Town’s bid documents discuss these topics in more
detail. The Town currently does NOT have any set-aside goals of its own, but does
encourage the hiring of MBEs/DBEs/ WBEs/SBEs/VBEs/LGBTBE’s by specifically
inviting these groups to apply to the opportunity in all its bid documents (for projects
over $20,000). In addition to inviting these groups within the legal advertisement, the
Town also attempts to cast a wide digitally. The Town posts its opportunities on its eprocurement platform named Bonfire and in the State’s CT Source portal. Both of these
online procurement mechanisms utilize “commodity codes” that vendors/contractors are
able to register to receive notices by commodity code. The Finance Manager selects the
appropriate commodity codes for the project when posting the advertisement so that the
opportunity gets shared with as many potential respondents as possible. A portion of
these vendors/contractors that register to receive notices via these commodity codes are
MBEs/DBEs/ WBEs/SBEs/VBEs/LGBTBE’s. As necessary, the Finance Manager will
contact the Small Business Administration and the Minority Business Development
Agency of the Department of Commerce for support and will refer to Appendix II Part
200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
federal awards” in the CFR.
The Town has the following goal: to create set-aside percentage goals for MBEs/DBEs/
WBEs/SBEs/VBEs/LGBTBE’s by FY26.
Record Keeping
The Finance Department shall maintain all documentation related to procurement (small
purchasing and competitive bids). Finance will maintain these records (specifications,
solicitations, supporting documentation, grading reports, etc.) in a digital format (Bonfire
and otherwise) and shall make them available upon the request of any local, state, federal,
or pass-through agencies.
See the Capital Asset section regarding procurement of capital assets.
17 of 83

Page 45 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
From November 2022 through January 2023, the Town of Beacon Falls evaluated its
procurement policies against the Federal Uniform Guidance Procurement Standards
(CFR 200.318 – 326) and determined that most of the federal language dictating certain
procurement rules can be found within the Town’s Financial Policy Manual and/or its
Invitation To Bid (ITB)/Request For Proposals (RFP) language. The Town has modified
and/or added much of the federal language in this February 2023 update (Revision #12)
but it will continue to evaluate its language through the end of FY23 to ensure
compliance and consistency. Federal procurement standards must be followed if projects
are federally funded, similar to how state procurement standards must be followed if
projects are state funded. The Town has attempted to ensure its procurement policies
adhere to both state and federal standards. If the Town of Beacon Falls’ procurement
policies in any way contradict federal or state standards, the state/federal standards
prevail for a state/federally funded project.

18 of 83

Page 46 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
V. ETHICS
Please refer to the Ordinance Creating a Board and Code of Ethics (effective January 6,
2006), which outlines prohibited activities such as town officials not accepting gifts over
$50.00 and town officials and their immediate family being prevented from entering into
a contract with the Town at or above $100. A requirement for a written disclosure of
interest is detailed. Please see the ordinance attached hereto as Addendum B for
additional details. Please see Chapter IV Procurement for other ethics guidelines when
communicating with vendors.

19 of 83

Page 47 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
VI. RISK MANAGEMENT
The Town will manage its risk and limit risk exposure in a professional and prudent
manner.
The Town will protect and preserve Town assets against losses that could deplete its
resources or impair the ability to provide services to its citizens.
The Town will administer town property as-needed for employees or volunteers to
complete their duties/tasks. This can include (but is not limited to) laptops, headphones,
cellphones, keys, etc. These are expected to be returned upon separation.
Employees/volunteers shall completed an Acknowledgement of Receipt of Town
Property form (Addendum K), acknowledging that if the item(s) are not returned or are
returned damaged, the employee/volunteer shall be responsible for replacing them at their
expense at an agreed upon replacement cost.
The Town will reduce its exposure to liability through employee training, emphasis on
safety and insuring against loss.
The Town will manage its exposure to risk through the purchase of insurance in the
following areas:







General liability;
Vehicle liability;
Public officials’ errors and omissions;
Property loss and workers’ compensation;
Cyber;
Crime.

Insurance Claim Procedure: In the event that a town vehicle, equipment, property,
and/or employee or volunteer is involved in an incident where injury, property damage,
or other loss occurs, the Town Department Head or Commission/Committee/Board Chair
is responsible for reporting this incident within five (5) business days of the loss. For
workers compensation (i.e., injury) claims, the town staff or volunteer involved should
make the Department Head or Chair aware and work with he/she to communicate this
information to the Town’s HR firm, who will file the claim with the insurance company
on the employee or volunteer’s behalf. For automobile, equipment, property, or other
liability related incidents, the Town Department Head or commission/board/committee
Chair shall communicate the loss immediately to the Finance Department. All incidents
must be reported within five (5) business days. The Finance Department will then work
with the applicable staff or volunteer(s) to file the claim with the Town’s insurance
provider. For all liability incidents, the employee/volunteer involved is responsible for
taking photos and a writing a summary of the incident. The summary should include the
date, time, location, equipment/vehicle/property involved, the employee(s)/volunteer(s)
20 of 83

Page 48 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
involved, and a description of what occurred. For liability incidents that involve a
vehicle, the employee/volunteer involved must request police response and a
corresponding police report be created.
Insurance coverages will be reviewed on an annual basis in conjunction with the Town’s
insurance broker to ensure coverages are adequate and costs consistent with prevailing
market rates.
The Town will control its exposure to risk by requiring all contractors which provide a
service to the Town to carry liability insurance. A certificate of insurance will be
obtained from all contractors designating the Town of Beacon Falls as an additional
insured. The certificates will be obtained by the department head making the purchase.
The certificates will be kept permanently on file and reviewed annually to ensure they are
unexpired.
The Town is registered in GatherGuard via its current insurance provider (CIRMA). This
is insurance that residents/visitors can utilize who hold events on town property.
Please see Addendum C for the Town’s current insurance carrier’s recommended
insurance coverage limits based on industry when requesting a Certificate of Insurance
(COI) for any service procured. Addendum C also contains information on the
GatherGuard program.

21 of 83

Page 49 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
VII. REVENUES, COLLECTIONS AND GRANTS
The Town collects revenue, primarily in the form of property taxes, to provide services
and meet operational needs. The structure, fluctuation and collection of revenues are
examined by rating agencies to determine the Town’s credit rating.
The Town will monitor all taxes to ensure they are equitably administered, and
collections are timely and accurate. The Tax Collector will use all statutory authority to
collect property taxes, interest, costs, and penalties.
The Tax Assessor will assess all property annually as of October 1. Real property
assessments will be based on fair market value and follow standards established by the
International Association of Assessing Officers. Personal property assessments will be
based on percentages of original cost which reasonably reflect approximate market value.
On a monthly basis, the Finance Manager will provide a report to the Board of Finance of
year-to-date revenues which clearly states the amounts and percent of total taxes billed by
category and by year. In addition, on an annual basis, the Tax Collector will present to
the Board of Finance, a list of uncollectible accounts (the “Suspense List”) for approval.
The Finance Department is responsible for all grants management with input as-needed
from applicable employees and/or volunteers. The grants cycle typically includes the
grant application (narrative, budget, and supporting documentation), procurement of
items/services, spending/accounting for grant purchases, scope amendment requests,
periodic performance/fiscal reporting to grantor, and final grant closeout report. At no
point should an employee or volunteer submit a grant application to an
agency/organization without first making the Finance Department aware and/or gaining
permission, especially if a cash match must be budgeted.

22 of 83

Page 50 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
VIII. CASH MANAGEMENT
Cash management is the practice of safeguarding cash and maximizing the income earned
on liquid assets while maintaining low risk.
All incoming payments will be deposited weekly at a minimum. The Town uses a remote
deposit scanner service through its bank and highly encourages at least two deposits per
week.
All disbursement checks will be signed by the Town Treasurer and a majority of the
Board of Selectmen as required by Connecticut General Statute 7-81 and 7-83. Therefore,
at least three signatures are required on each disbursement check, two of which must be
live signatures.
ACH
Wherever possible, the Town shall use the Automated Clearing House (ACH) method of
payment; especially for regular monthly bills such as utilities. An ACH coordinates
electronic payments/money transfers. An ACH may be initiated from the Town’s bank or
the specific vendor’s payment portal. The Finance Clerk will initiate ACHs
disbursements on the applicable department’s behalf (as required) to pay bills and will
generate a Batch for the Treasurer and a majority of the Board of Selectmen to review
and approve. This batch will be scheduled at least three days in the future to give the
Treasurer and the majority of the BOS the opportunity to review/approve. If there are any
issues with any proposed ACHs, the Treasurer and/or the majority of the BOS shall
notify the Finance Department immediately so that they can be cancelled. The current
financial accounting software names this report the “Prepaid Voucher Journal”. All
signers will sign at the bottom of this batch document to signify their approval of the
batch, rather than each ACH individually.
All Town bank accounts will be reconciled by the Finance Clerk and reviewed, signed,
and dated by the Finance Manager. Any differences or unusual reconciling items will be
brought to the attention of the First Selectman and the Board of Finance.
The Town Treasurer will invest all available funds of the Town based on three criteria, in
order of importance – safety, liquidity and yield. The Town Treasurer will maintain a
written Investment Policy approved by the Board of Finance. The Investment Policy will
identify appropriate types of investment vehicles and address diversification, liquidity,
maturity, and risk of default and investment return. The Treasurer must carefully evaluate
the creditworthiness of depositories and credit insurers. At a minimum, an annual review
of banking services will be undertaken by the Treasurer to ensure that services are
provided at reasonable costs. Quarterly meetings with the Town’s bank(s) are
encouraged. Treasurer’s reports will be presented to the Board of Finance for their
review.

23 of 83

Page 51 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
IX. PETTY CASH
Purpose
The purpose of this Petty Cash policy is to establish guidelines for the appropriate
creation, use, and accountability of such drawers. These procedures have been established
to encourage effective administration and internal control of cash handling operations
throughout the Town of Beacon Falls.
Summary
Petty cash funds are established to enable departments to make small purchases where a
purchase order is not required, and a town credit/procurement card cannot be used. The
amount of the petty cash fund is established at the time the fund is approved.
Expenditures may not be used to circumvent current purchasing procedures. Any
employee who is required to utilize petty cash is required to appropriately safeguard,
account for, and document all cash maintained on behalf of the Town. The cash should be
maintained in a secure locked device. The keys and/or passwords to these locked devices
should be maintained in a hidden location.
The responsible employee within the department who is the primary handler of the petty
cash will be named the Department Petty Cash Custodian. There may be more than one
Department Petty Cash Custodian in smaller offices due to staffing levels and/or
schedules, but this should be minimized whenever possible. The Town Petty Cash
Custodian is the Finance Administrative Assistant. The Finance Manager reviews the
Town Petty Cash Custodian’s work.
Petty Cash Guidelines:
 Petty cash funds are used for expenditures of $500 or less made by a Town
employee or volunteer board/commission/committee member. Petty cash funds
are also used for the reimbursement of expenditures made by a Town employee or
volunteer board/commission/committee member with their own personal funds.
 Adequate receipts and documentation must be maintained to support all
transactions made from each petty cash fund.
 A petty cash fund or Department Petty Cash Custodian may be revoked at the
discretion of the Finance Manager.
 The amount of the petty cash fund may be reduced/increased at the discretion of
the Finance Manager.
 All Petty Cash custodians (or designees) must follow the Petty Cash Procedures
(outlined below).
Petty Cash Procedures:
1. The Petty Cash Reimbursement Request (Addendum D) should act as a
permission slip. It should be completed and submitted BEFORE the purchase is
made. In the event that this cannot occur, the requestor shall complete and submit
the form (as outlined below) as soon as possible.
24 of 83

Page 52 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
2. The requester shall complete the Petty Cash Reimbursement Request (Addendum
D), making sure to complete the following fields: pay to, date, prepared by, and
department/division. Describe the purchase/expenditure in the
description/explanation area and enter the total amount requested for
reimbursement. A receipt for the expenditure must be attached to this form. The
form must be signed and dated by the requestor and approved by the requestor's
supervisor (if available) with his/her signature and the date.
3. The requestor then submits the form to the Town Petty Cash Custodian for
reimbursement.
4. The Town Petty Cash Custodian reviews the Petty Cash Reimbursement Request
form (Addendum D) and the receipt(s) and confirms the total amount requested
on the form. The custodian dates and initials the form, then issues the cash
payment to the requestor. The Petty Cash Reimbursement Request form and the
attached receipts are kept in the petty cash fund file. Exhibit A is attached to this
policy in PDF format for reference, however, the Excel version must be utilized in
practice.
5. Any employee making a cash purchase should ensure tax exemption by using
their Town ID and the CERT-134 form for the Town of Beacon Falls.

25 of 83

Page 53 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
X. CASH DRAWERS
Purpose
The purpose of this Cash Drawers policy is to establish guidelines for the appropriate
creation, use, and accountability of such drawers. These procedures have been established
to encourage effective administration and internal control of cash handling operations
throughout the Town of Beacon Falls.
Summary
Cash drawers are established to enable departments to make change for customers and
receive cash payments. Expenditures may not be used to circumvent current purchasing
procedures. The amount of the cash drawer is established at the time it is approved.
Expenditures may not be used to circumvent current purchasing procedures. Any
employee who is required to utilize the cash drawer is required to appropriately
safeguard, account for, and document all cash maintained on behalf of the Town. The
cash should be maintained in a secure locked device. The keys and/or passwords to these
locked devices should be maintained in a hidden location.
The responsible employee within the department who is the primary handler of the cash
drawer will be named the Cash Drawer Custodian. There may be more than one Cash
Drawer Custodian in smaller offices due to staffing levels and/or schedules, but this
should be minimized whenever possible.
Cash Drawer Guidelines:
 Cash Drawer funds are used for making change for customer transactions and
cash receipts related to customer transactions.
 Adequate receipts and documentation must be maintained to support all
transactions made from each Cash Drawer fund.
 A Cash Drawer and/or Cash Drawer Custodian may be revoked at the discretion
of the Finance Manager.
 The amount of the Cash Drawer fund may be reduced/increased at the discretion
of the Finance Manager.
 All Cash Drawer custodians (or designees) must follow the Cash Drawer
Procedures. The Tax Collection Department follows a separate set of Safeguards
(outlined below).
Department Cash Drawer Locations and Associated Limits:
Established Cash Drawers
Town Clerk
Land Use Department
Library
Tax Collection/Assessor Department
26 of 83

Fund Limit
$125.00
$150.00
$50.00
$400.00 ($200
each drawer)

Page 54 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Public Works Department (Transfer
Station); seasonally April-October
Senior Center

$100.00
$300.00

Establishing Cash Drawer Funds:
Departments wishing to establish a new cash drawer fund shall contact the Finance
Manager.
Closing/Removing a Cash Drawer:
If it is determined that an existing cash drawer fund is no longer needed, the Town Petty
Cash Custodian must close the fund. The remaining cash and all receipts (and any other
supporting documentation) should be taken to the Finance Department for deposit along
with the appropriate account number.
Cash Drawer Procedures:
1. Department Cash Drawer Custodians of cash drawers shall issue a receipt to the
customer for all transactions.
2. The Department Cash Drawer Custodian shall complete the Cash Drawer
Reconciliation Form (Addendum E) for a period of one month and attach copies
of all receipts issued and submit to the Finance Department.
3. On a weekly basis (at a minimum), the Cash Drawer custodian counts the
currency and coins in the petty cash fund, sums the receipts in the drawer. Daily
counting is HIGHLY encouraged. Best practices are to count the cash and coin at
the beginning of the workday and then once again at the close of the workday.
The combined dollar value of the currency, coins and the receipts must equal the
cash drawer total assigned to the custodian. The custodian then completes a Cash
Drawer Reconciliation Form (Addendum E) and a check request to reimburse the
petty cash fund for the amount of the outstanding receipts. Exhibit B is attached to
this policy in PDF format for reference, however, the Excel version must be
utilized in practice. A formal reconciliation form is not required daily, however, if
a discrepancy is found from one day to another, it must be reported as outlined in
Item 5 below.
4. If a discrepancy exists between the "Total Cash on Hand” and the “Valid Cash
Balance”, then the Department Cash Drawer Custodian needs to inform his/her
supervisor (if available) who then contacts the Finance Department. If no
supervisor, the Department Cash Drawer Custodian contacts the Finance
Department directly.
It is the responsibility of the Town Petty Cash Custodian to determine the frequency for
reimbursing the departmental cash drawer funds to ensure that sufficient currency and
coin are on hand to reimburse employees for expenditures or making change for patrons.
27 of 83

Page 55 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Overages and Shortages:
Both overages and shortages should be noted and tracked by the Cash Drawer Custodian
and then reviewed and certified by a department supervisor (if available). Significant
amounts should be immediately reported to the department supervisor (if available) and
the Finance Manager. If there appears to be a growing pattern or anything unusual or
strange about the overages and shortages, that information must be disclosed
immediately.
Tax Collection Department Safeguards:
1. The Tax Collector’s office is closed to the public and only accessible to certain
staff members via access code. Cash drawers are maintained by the Cash Drawer
Custodians in the office throughout the day. Unused cash drawers must remain in
the safe during the day. Only staff members from the Tax Collector and
Assessor’s offices (and the First Selectman’s Office Administrator) have the
combination to the safe.
2. Each morning, the Cash Drawer Custodians shall complete and sign the Tax
Collector’s Cash Drawer Balancing Form (Addendum E-TC). The drawer count
will be verified and signed by the Tax Collector and/or the other Cash Drawer
Custodian.
3. Cash Drawer Custodians shall issue a receipt to customers for all cash
transactions. Both the bill and the customer’s receipt should contain the following
information- the date, amount received, amount of change given, and the word
“cash.”
4. All active cash drawers should be secured in the safe during lunches and breaks.
5. At the close of the workday, Cash Drawer Custodians shall separate their daily
cash deposits and perform a second count to ensure the drawer is balanced. A
second Tax Collector’s Cash Drawer Balancing Form (Addendum E-TC) will be
completed and signed. The drawer count will be verified and signed by the Tax
Collector and/or the other Cash Drawer Custodian.
6. If the drawer does not balance to $200.00, the Department Cash Drawer
Custodian must inform his/her supervisor (if available) who then contacts the
Finance Department.
7. At the end of the workday, both drawers will be locked in the safe in the Tax
Collector’s office. Cash deposits are documented via bank deposit slips and
placed in the vault until the Tax Collector is ready to take the deposit to the bank.

28 of 83

Page 56 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
XI. CREDIT/PROCUREMENT CARDS
Introduction
Employees shall read, understand, and comply with all provisions of this
Credit/Procurement Card Policy. This policy cannot anticipate every circumstance that
employees and/or the town may encounter in the use of their credit/procurement card. As
such, the Town reserves the right to amend this policy as appropriate.
Code of Conduct
The Code of Conduct for the Town of Beacon Falls credit/procurement card program is
designed to provide a set of guidelines to follow regarding the use of the
credit/procurement card.
1. Use of credit/procurement card shall not replace the standard invoicing and
payment procedures employed by the Town of Beacon Falls. Instead, the
credit/procurement card shall be used for expenditures when (1) a vendor accepts
that form of payment and the invoice is approved by the appropriate department
head; (2) a staff member is at a conference/convention/training on authorized
expenditures; (3) the payment of certain invoices only upon receipt (vendor will
not take a check); and (4), for the other special payments approved by the First
Selectman.
2. Credit/procurement card purchases should be made so that the town gains the
maximum value and quality for each purchase.
3. Whenever possible, credit/procurement card purchases shall not include tax
charges because the Town is tax exempt. Tax exempt paperwork can be retrieved
from the Finance Department to supply to the vendor(s). If tax is charged,
employees must notify the Finance Department and seek a credit for the tax
amount as soon as possible.
4. Employees shall not accept gifts or other items of value offered by vendors.
5. The First Selectman and Finance Manager shall select employees to receive a
credit/procurement card and shall set spending and/or other limits on each card.
6. Prior to the issuance of a credit/procurement card, an employee must sign the
Credit/Procurement Card Agreement (attached).
7. Only authorized purchases may be made with the credit/procurement card, and
any personal purchases are strictly prohibited. Disciplinary action shall be taken
against any employee who uses a credit/procurement card for personal use or
other benefit.
8. The credit/procurement card is the property of Town of Beacon Falls. An
employee may use the credit/procurement card when traveling on business on
behalf of the town; otherwise, the credit/procurement card shall be retained in the
employee’s purse, billfold, or other secure location.
29 of 83

Page 57 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
9. Only the employee to whom a credit/procurement card is issued is authorized to
use said credit/procurement card. Delegating the use of the credit/procurement
card to another employee is prohibited unless a signed agreement is provided in
order to do business on the cardholder’s behalf.
10. If a disagreement occurs with a vendor, the employee shall immediately notify his
or her immediate supervisor.
11. All purchases using the credit/procurement card must be properly documented.
Invoice, charge receipt and itemized receipt (if applicable) are required at
minimum. Any altered or forged documentation is prohibited.
12. The purchase of products, services, or commodities on the prohibited purchases
list in this policy is prohibited. If any employee is not sure if a purchase is valid
under the credit/procurement card program, he or she must immediately consult
with the First Selectman.
13. Employees shall adhere to all dollar value purchase limits imposed, and any
splitting of the transactions to avoid said limits is prohibited.
Employee Setup & Activation
Overview
The First Selectman, Finance Manager and Finance Clerk shall be responsible for the
implementation, maintenance, program compliance, auditing, processing payment,
issuance of the credit/procurement card, and bank relations to solve customer service
issues. Only Town of Beacon Falls employees can participate in the credit/procurement
card program. Below is the current list of employees with credit/procurement cards and
their associated limits:
(a) First Selectman: Purchases are limited to a maximum of $1,000 per statement
(b) Finance Manager: Purchases are limited to a maximum of $10,000 per
statement; this is the card that is mainly used for all Administration and Public
works related purchases
(c) Road Foreman/Public Works Director: Purchases are limited to a maximum of
$2,500 per statement
(d) Wastewater Treatment Plant Supervisor: Purchases are limited to a maximum
of $5,000 per statement
(e) First Selectman Administrative Assistant/Secretary: Purchases are limited to a
maximum of $500 per statement
(f) Fire Chief (Beacon Hose Co. No. 1): Purchases are limited to a maximum of
$2,500 per statement
(g) Police Department Administrative Assistant: Purchases are limited to a
maximum of $1,500 per statement
(h) Library Director: Purchases are limited to a maximum of $2,500 per statement
30 of 83

Page 58 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
(i) Program Librarian: Purchases are limited to a maximum of $1,500 per
statement
(j) Assistant Librarian: Purchases are limited to a maximum of $1,000 per
statement
(k) Parks and Recreation Coordinator: Purchases are limited to a maximum of
$1,000 per statement
(l) Senior Center Director/Minibus Driver: Purchases are limited to $1,000 per
statement
(m) Tax Collector: Purchases are limited to a maximum of $1,000 per statement
(n) Assessor: Purchases are limited to a maximum of $1,000 per statement
(o) Registrar of Voters: Purchases are limited to a maximum of $500 per statement
(p) Land Use: Purchases are limited to a maximum of $500 per statement
(q) Town Clerk: Purchases are limited to a maximum of $1,000 per statement
(r) Fire Marshal: Purchases are limited to a maximum of $1,000 per statement
(s) Economic Development Coordinator: Purchases are limited to a maximum of
$500 per statement
__________________________________________________________________
Total Town credit/procurement card limit (sum of A through R) = $35,500
The Finance Clerk has the responsibility to review, reconcile and submit the monthly
account statements with the appropriate receipts and signatures for processing and
payment. The Finance Manager reviews the Finance Clerk’s work and authorizes the
payment of the statement via Automated Clearing House (ACH). JP Morgan makes an
automatic withdrawal from our account, so we will have to see how this works.
Employees must adhere to all policies outlined herein, any failure to comply may result
in the employee’s suspension from the credit/procurement card program and/or
disciplinary actions that may include termination of employment. The credit/procurement
card issued to the employee is the property of the Town of Beacon Falls, and the town
may cancel an employee’s credit/procurement card at any time and without notice.
Periodic audits may be performed to ensure the employee follows the policies and
procedures.
A new participant eligible to participate in the credit/procurement card program must
obtain the appropriate authorizations and provide his/her information to the Finance
Manager. Once authorized by the First Selectman, the Finance Manager shall submit the
application to the bank and the account shall be established. Prior to the issuance of a
credit/procurement card an employee must sign the Credit/procurement card Agreement.
Purchasing Guidelines & Limits
Overview
31 of 83

Deleted: Director

Page 59 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
The Town of Beacon Falls allows only General Fund related purchases to be made using
the credit/procurement card. Special/restricted funds related purchases are prohibited. All
purchases must be made in compliance with town purchasing policies, the guidelines set
forth in this policy, and State Law. Any violation will result in disciplinary action that
may include termination of employment. Only the authorized employee may use the
credit/procurement card and no authority is permitted or conferred to the employee for
the delegation of the credit/procurement card use. Each employee may be designated a
credit limit for monthly purchases, daily purchase credit limit, single purchase credit limit
or other use restriction at the discretion of the First Selectman. Intentional circumvention
of these limits is strictly prohibited. This includes splitting a transaction amount with the
same vendor or multiple vendors for purchases that would otherwise exceed the
employee’s limits. The Town of Beacon Falls may perform periodic audits electronically
and manually to verify adherences to this policy.
Allowable Purchases
Allowable purchases are those items as included in the adopted town budget, subject to
any purchase limit imposed on the account. An employee shall not purchase any item not
included in the adopted town budget, and an employee shall not purchase any item over
the purchase limit imposed on the account, unless first obtaining the written approval of
the First Selectman. Food, non-alcoholic beverages, travel, and room/board purchases for
employment related trips such as conferences, conventions, training, etc. are permissible.
Prohibited Purchases
Prohibited purchases include, but are not limited to, the following items:
 Items not included in the adopted town budget;
 Special/restricted funds related purchases
 Cash advances, wire transfers or money orders;
 Personal purchases;
 Alcohol purchases;
 Donations;
 Parking tickets, fines, and penalties; and,
 Purchases required to be bid pursuant to State Law.
If an employee is unsure whether a certain purchase is prohibited by this policy, the
employee shall consult with the First Selectman prior to making said purchase.
Tax should not be included on any purchase because the Town is tax exempt. Please
retrieve the tax-exempt paperwork from the Finance Department to supply to the
vendor(s).
Recordkeeping & Reconciliation
Overview
32 of 83

Page 60 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
The employee is responsible for maintaining adequate receipts for goods and services
purchased with the credit/procurement card. The employee must contact the vendor
directly to resolve any discrepancies or incomplete orders. Any incorrect charges,
duplicate transactions or missing credits must be addressed directly between the
employee and the vendor.
Report of Expenditures
No later than seven (7) calendar days after purchase, the employee shall submit to the
Finance Manager an invoice, charge receipt, itemized receipt (if applicable) and any other
satisfactory documentation evidencing the purchase (i.e., e-mail chains, etc.). If the
purchases made require the approval of the employee’s supervisor and/or the First
Selectman, these signatures/stamps shall be provided on the invoice in advance of the
purchase and then submitted to the Finance Clerk. If a purchase is over $1,000 and
therefore requires a Purchase Order (PO), the PO should be approved before the
credit/procurement card is charged. In the event of an emergency (such as a
snowstorm etc.), verbal approval shall be allowed provided an invoice and receipt is
supplied within three (3) calendar days.
The Finance Manager and Finance Clerk shall determine if the documentation is
satisfactory, and the employee shall furnish additional documentation as may be required.
An employee may be required to reimburse the town for any prohibited expenditure or
for any expenditure which the employee does not supply adequate documentation.
Missing Receipts
If the employee is missing receipts, the employee must submit written documentation of
the pertinent transaction information to his or her supervisor and to the Finance Clerk
within seven (7) calendar days of the purchase. The Finance Manager and Finance Clerk
shall determine if the documentation is satisfactory; the employee shall furnish additional
documentation if required. An employee does not supply adequate documentation. If
required, the reimbursement must be received within seven (7) calendar days of the
purchase.
Disputed Transactions
At times there may arise disputed transactions due to non-delivery of the goods or
services, incorrect billing, altered charges, defective merchandise or like circumstances.
When this occurs, the employee shall promptly notify the Finance Clerk, and the
employee shall immediately submit to the Finance Clerk a detailed reason for the
disputed transaction, and this shall be in writing and signed by the employee.
Account Maintenance
Terms of the employee’s participation in the credit/procurement card program are subject
to change at the discretion of the First Selectman. In addition, employees must report any
change of information pertinent to their participation in the credit/procurement card
program to the First Selectman and Finance Manager in writing and within three (3)
33 of 83

Page 61 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
calendar days of said change. Upon an employee termination, the credit/procurement card
must be returned to the Town and the Finance Manager will cancel and destroy said card.
Audits
All employee accounts are subject to periodic audits to ensure compliance with the Town
policies. The First Selectman may review daily, monthly, and annual transaction activity
reports as deemed necessary to ensure adherence to the credit/procurement card policies.
If an audit reveals a policy violation, this information will be provided to the employee. If
the employee does not provide the information requires to reconcile the violation, the
First Selectman may consider appropriate disciplinary action.
Lost or Stolen Cards
If a card is lost or stolen, the employee must immediately make the Finance Manager
aware.
Security Precautions
When not traveling on Town business, the credit/procurement card shall be retained in a
secure location such as a billfold or purse. A canceled credit/procurement card shall be
destroyed by being cut-up into several pieces prior to disposal. When presenting a
credit/procurement card for purchase, an employee shall provide a driver’s license, Town
photo identification (if available), or other photo identification to identify the authorized
user of the credit/procurement card. The Town ID is highly suggested as it may also
make tax exemption an easier process. Employees shall sign the back of the
credit/procurement card and write “Request Photo ID” next to this signature so to prompt
the vendor to check the employee’s identification. Employees shall not provide their
credit/procurement card account number, or any other credit/procurement card account
number in the program, to unsolicited marketing calls.
Violations
Violations of the Code of Conduct and the credit/procurement card program policies
include, but are not limited to, the following:
 Special/restricted funds related purchases.
 Intentional splitting of transactions to circumvent credit limits.
 Consistent delinquencies in submitting monthly reports and proper receipts.
 Personal use of the credit/procurement card.
 Allowing an unauthorized user to use the credit/procurement card.
 Purchase of prohibited products, service, or merchandise.
 Failure to pay inadvertent personal charges on the credit/procurement card.
 Fraudulent transactions with a vendor.
 Violations of town policies and/or State purchasing laws.
The credit/procurement card acknowledgement form is provided attached hereto as
Addendum F.
34 of 83

Page 62 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
XII. CAPITAL ASSETS
The Town’s assets are primarily in the form of infrastructure, such as land, roads and
bridges, and buildings and machinery/equipment. Sound infrastructure is an important
aspect of the quality of life, economic development, and the credit quality of the Town.
Committing to and implementing a capital improvement program protects its capital
assets and minimizes future maintenance and replacement costs.
From an audit perspective, capital assets are defined as those with a useful life greater
than two years, a cost of more than $5,000, and that are not purchased on an annual basis.
HOWEVER, the Town tracks all assets, regardless of value, if they have a useful of
greater than two years for inventory and maintenance purposes.
There are typically five types of capital assets (detailed below):
Machinery & Equipment (M&E)
Moveable Equipment is not permanently affixed to or part of a building. Some
moveable equipment consists of more than one component (e.g., a computer,
keyboard, mouse, and monitor). The assembled components may be considered
one item and be recorded as a single capital asset. Fixed Equipment is
permanently affixed to a building but is separate from the building itself.
Examples of fixed equipment are light fixtures, wall to wall carpeting, water
fountains, fire control apparatus, fume hoods, auditorium and fixed classroom
seats, and built-in display cabinets. The M&E category also includes vehicles and
apparatus.
Building & Improvements (B&I)
Roofed structures used for the permanent or temporary shelter of persons,
animals, plants, or equipment. Improvements made to existing buildings. Any
renovation or alteration to an existing building that adds useful space to the
structure or extends the facility’s useful life will be considered a capital asset.
Conversely, improvements that do not add useful space to the structure or extend
the facility’s useful life will be considered maintenance and repair.
Land
Solid part of the earth's surface whether improved or unimproved.
Infrastructure
Generally included in this category are roads (paved/gravel/dirt), bridges,
guiderails, walking paths, parking lots, fencing, piping, monuments, lights, courts,
and poles.

35 of 83

Page 63 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Capital Asset Funding
Beacon Falls capital assets typically consist of Non-Recurring funded projects and Bond
funded projects. Non-recurring projects are items which are unusual and periodic – for
example, a major repair, or replacement of an existing asset that has reached its end of
life. Bonded Projects are major improvements which the Town has elected to finance
through the issuance of long-term debt, defined as debt which has a maturity date of more
than one year. The Town may, at its option, issue short term debt to temporarily finance
Bonded Projects provided its intention is to issue long term bonds in the future. Such
financing must conform to applicable state statutes.
Spending on capital projects is to be monitored by the department purchasing the items
and the Finance Department. Any potential overspending must be brought to the attention
of the Board of Selectmen and Board of Finance for appropriate action.
Upon completion of any capital project financed by long term debt, remaining
appropriated funds in that project will be used to make additional principal bond
payments. If approved by a Town Meeting, remaining project funds may be repurposed
to other capital projects.
Depreciation
Capital assets purchased or donated to the Town will be recorded and depreciated with
the straight-line method (full-month convention) according to GASB standards.
The Depreciable Useful Lives ranges are as follows (in years). These useful live ranges
will be refined for FY27.
Land: 50
Buildings: 50
Building Improvements/Small Structures: 10-50*
Bridges: 20-30
Fences: 10-20
Sewers: 20-50
Storm Drainage: 15-10
Road Reconstruction: 15-20
Road Rehabilitation: 10-15
Sidewalks: 10-15
Other Road Infrastructure (curbs, lights, guiderails, signs, etc.): 10-15
Fire Apparatus: 20-25
EMS/Police/Other Types of Vehicles: 7-20
Small Equipment/Fixtures (mowers, benches, parks equipment, etc.): 7-30
Machinery/Heavy Equipment (includes HVAC): 7-40
Trailers: 10-20
Medical Equipment: 5-15
Communications Equipment: 5-15
Office Equipment/Furniture: 5-10
36 of 83

Deleted: 4

Page 64 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Computer/IT/Electronic Equipment: 5-7
*Depends on the type of improvement
Responsibilities
The Town’s Finance Manager will maintain a listing of all capital assets acquired through
either purchase or donation and those capital assets disposed of in any given year.
Puchased capital assets will be recorded at the historical cost or fair market value and
donated assets are recorded at $0. Required information includes the name, purpose, cost,
date of purchase/install, method of purchase, and expected end of life date (or useful life).
The current or estimated cost to replace in the future, salvage value, location,
description, make, model, and condition are examples of other desired pieces of
information. All of the provided information should be reviewed by the Finance
Manager for accuracy and completeness.

Moved down [1]: Department heads are encouraged to use
Federal, State or Local excess/surplus property in lieu of purchasing
new equipment and property whenever such use is feasible and
reduces project costs. The new or used excess/surplus property
should be evaluated for reliability and required repairs/maintenance
to put it in use. Department heads are encouraged to do a cost benefit
analysis when considering excess/surplus property with a focus on
investments required over the remainder of the asset’s useful life.
Department heads are also encouraged to determine if
regionalization or asset-sharing is a viable option when performing
their research. This is done often when municipalities need the same
asset but can coordinate a usage schedule; sharing is common in an
official Memorandum of Understanding (MOU).
Deleted: C
Deleted: in the case of donations
Deleted: and also include an
Deleted: and c
Formatted: Font: Italic

The Town began building a database for capital asset tracking software in FY2023 and
fully implemented and launched software in FY2027. All staff are required to use the
software for asset details, condition, maintenance, and other types of information
tracking. Staff is responsible for making the Finance Department aware of
new/replacement capital assets via this software and provide all receipts associated with
the purchase, which must include a unique identifier for the asset when available, such as
a Vehicle Identification Number or serial number. Photos and associated documents,
warrantes, etc. should also be supplied related to the asset. The Finance Manager is
responsible for ensuring all necessary updates are made to the insurance policy and all
associated warranties are provided by the manufacturer and/or 3rd party vendor.
Staff are responsible for gaining permission from the Finance Manager for any capital
asset disposals prior to the disposal. Finance or the respective department should then
update the asset with the disposal information in the software once disposed. A disposal
represents the physical removal of an asset whether it be a sale, trash, trade-in, theft, etc.
In no circumstance may an asset be disposed of without prior approval. The disposal
information must be submitted/supplied within one week of the disposal.
The Finance Department will maintain a capital asset tag sequential listing and assist
departments in placing physical labels. New tag numbers will be created for new assets
and disposed asset numbers will be permanently retired. Assets transferred between
departments shall maintain the same asset number.
Staff are responsible for updating the maintenance records in the software on all
applicable capital assets every time repairs or preventive maintenance are completed.
This applies to all types of assets. The minimum recommended frequency for these
updates is monthly.
The listing of capital assets will be reviewed annually by each department head.
37 of 83

Deleted: (for those assets within 5 years of estimated end of life),
Deleted: both of which
Deleted: Department heads are encouraged to use Federal, State or
Local excess/surplus property in lieu of purchasing new equipment
and property whenever such use is feasible and reduces project
costs. The new or used excess/surplus property should be evaluated
for reliability and required repairs/maintenance to put it in use.
Department heads are encouraged to do a cost benefit analysis when
considering excess/surplus property with a focus on investments
required over the remainder of the asset’s useful life. Department
heads are also encouraged to determine if regionalization or assetsharing is a viable option when performing their research. This is
done often when municipalities need the same asset but can
coordinate a usage schedule; sharing is common in an official
Memorandum of Understanding (MOU).¶
Deleted: The Department heads are
Deleted: providing
Deleted: with a
Deleted: C
Deleted: A
Deleted: Addition Form (Addendum G)
Deleted: This form must be submitted at least one week prior to
the disposal.
Deleted: appropriate insurance vendors and for the submission and
maintenance of all
Deleted: Department Heads
Deleted: and provide the Finance Department with a Capital
Asset Disposal Form (Addendum H).
Deleted: form
Deleted: Department Heads
Deleted: a
Deleted: log
Deleted: This log must be shared with the Finance Department at
the end of every fiscal quarter (September 30th, December 31st,
March 31st, and June 30th).

Page 65 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Department heads are encouraged to use Federal, State or Local excess/surplus property
in lieu of purchasing new equipment and property whenever such use is feasible and
reduces project costs. The new or used excess/surplus property should be evaluated for
reliability and required repairs/maintenance to put it in use. Department heads are
encouraged to do a cost benefit analysis when considering excess/surplus property with a
focus on investments required over the remainder of the asset’s useful life.
Department heads are also encouraged to determine if regionalization or asset-sharing is a
viable option when performing their research. This is done often when municipalities
need the same asset but can coordinate a usage schedule; sharing is common in an official
Memorandum of Understanding (MOU). In these instances, the asset is typically not
owned, and therefore not recorded.

XIII. DEBT MANAGEMENT
Policy Purpose
The purpose of the Town’s Debt Management Policy is to establish the conceptual
framework, parameters, and guidance in making decisions on capital spending and the
issuance and management of debt that funds said capital projects. This policy recognizes
infrastructure and other capital needs of the Town as well as the taxpayer’s ability to pay
while taking into account existing legal, economic, financial and debt market
considerations.
Policy Objective
Town debt will be issued for the purpose of funding capital projects as authorized and in
compliance with State statutes, Town ordinances, and this Financial Policy Manual. The
Town plans long and short-term issuances as necessary to finance its capital program
based on cash flow needs, sources of revenue, capital construction periods, available
financing instruments, and market conditions. The Town’s Debt Management Plan
(separate publication) is structured to layer debt issues for the ensuing 10 – 30 years
based on approved projects and anticipated needs.
This policy establishes the standards regarding the timing and purpose for which debt
may be issued, types/amounts of permissible debt, method of sale that may be used, and
structural features that may be incorporated in the Town’s Debt Management Plan. The
standards constitute realistic goals that the Town can expect to meet, and will guide but
not bind, debt management decisions. Advantages of a debt policy are as follows:
 Enhance the quality of decisions by imposing order and discipline and promoting
consistency and continuity in decision making
 Rationalize the decision-making process
 Identify objectives for staff to implement
 Demonstrate a commitment to long-term financial planning
Policy
38 of 83

Page 66 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
1. Borrowing authority: the Town shall have the power to incur indebtedness
by resolution of the Board of Selectmen (and/or the Water Pollution Control
Authority if a water/sewer project) and adopted at a Town Meeting vote.
2. Types of permissible debt: whenever possible, the Town will first attempt to
fund capital projects with state and federal revenues or other grant revenues.
The Town will attempt to use dedicated revenues from its various special
revenue funds, Non-Recurring Capital fund, and/or unassigned (undesignated)
fund balance to fund projects. If these are insufficient or impractical, the
Town will use bond financing. General obligation bonds will be issued to
finance traditional public improvements and purchases. Revenue or limited
obligation bonds may be used within statutory parameters to finance those
special projects or programs which directly support the Town’s long-term
economic development, housing interests or those which service a limited
constituency and are clearly self-supporting. An example of this type of debt
is Tax Increment Financing (TIF). The Town may use short-term financing in
the form of Bond Anticipation Notes (BANs). BANs may be used to provide
interim cash flow, facilitate the timing of bond sales, finance less significant
borrowing needs, avoid locking into high, long-term interest rates during
periods of market turmoil or to finance projects whose final cost is uncertain
or is expected to be mitigated by grants and/or investment earnings. BANs are
not to be used to defer the operating budget impact of bonded debt service or
to speculate on market rates. BANs will be retired either through cash reserves
or through the issuance of long-term bonds in accordance with the Town’s
Debt Management Plan and as market conditions permit. Long-term capital
leases or lease-purchase obligations may be used for vehicles, major
equipment, copiers, computers, and other capital items when it is cost
justifiable to do so.
3. Purpose of debt: the Town will continue to confine long-term borrowing to
capital improvements or projects that cannot be financed with current
revenues. The Town will not fund current operations from the proceeds of
borrowed funds. Whenever appropriate, the beneficiaries of a project or
service will pay for it. For example, if a project is a general function of the
government that benefits the entire community, such as the town hall or
library, the project will be paid for with general tax revenues or finances with
general obligation bonds. Projects benefiting specific users, such as water and
sewer facilities, may be issued as general obligation bonds by the Town, using
its full faith and credit pledge. The revenues maybe derived from user fees or
charges (if they exist) or targeted taxes and/or assessments may be used to
offset the general obligation debt service.
4. Refunding debt: the Town will continually monitor its outstanding debt with
its financial advisor in relation to existing conditions in the debt market and
will refund any outstanding debt when sufficient cost savings can be realized.
The target threshold for net present value savings should be a minimum of
2%.
39 of 83

Page 67 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
5. Interest rates: the Town will attempt to issue debt that carries a fixed interest
rate. However, it is recognized that certain circumstances may warrant the
issuance of variable rate debt. In those instances, the Town should attempt to
stabilize debt service payments through the use of an appropriate stabilization
arrangement. The Town will plan and schedule bond sales to obtain a true
interest cost at or below the bond yield averages for comparable debt.
6. Credit rating: the Town shall strive (if at all possible) to maintain a AA
Standard & Poor’s rating or a Aa2 Moody’s rating. Therefore, the Town will
do everything in its power to monitor the assessment categories for said
ratings closely (management practices, economy and demographics, financial
performance, debt management, and long-term liabilities).
7. Planning and structuring bond sales: balanced consideration should be
given to each of the following objectives:
a. Provide cash in advance to meet project expenses;
b. Retire debt in the shortest period of time which is fiscally prudent;
c. Finance projects for a period commensurate with the useful life of the
asset;
d. Schedule new debt to coincide with the retirement of past debt to
lessen the impact upon the mill rate;
e. Minimize the impact of debt service principal and interest payments on
annual cash flow; and
f. Whenever possible, projects with an estimated cost of less than
$250,000 shall not be financed with long-term debt.
8. Federal regulations: the Town will
a. Adhere to the requirements of Rule 15c2-12(b)(5), promulgated by
the Securities and Exchange Commission when issuing bonds and will
provide to any nationally recognized municipal securities repository,
or “NRMSIR”, annual financial information and operating data and
timely notices of material events with respect to the bonds;
b. Comply and keep current with all Federal regulations for tax-exempt
bonds; and
c. Comply with arbitrage regulations of the Internal Revenue Code of
1986 – Section 148.
9. Debt structure:
a. Term: all capital improvements financed through the issuance of debt
will be for a period not to exceed the useful life of the improvements,
but in no event shall exceed 20 years (30 years for sewer projects) in
accordance with Connecticut General Statutes.
b. Bank qualification: whenever possible, the Town will issue $10
million or less in tax-exempt bonds per calendar year to receive the
“Bank Qualified” status on the issue to minimize interest rates paid for
bonded projects.
c. Small Issuer exemption: whenever feasible, to qualify under the IRS
arbitrage rebate exemption provision as a “Small Issuer”, the Town
will not issue more than $15 million in debt in any calendar year of
40 of 83

Page 68 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
which not more than $5 million of the issue may be for non-school
construction expenditures.
d. Call provision: the Town seeks to minimize the cost from optional
redemption call provisions, consistent with its desire to obtain the
lowest possible interest rates on its bonds.
e. Threshold: Debt service for bonds and notes paid each year shall not
exceed 10% of the General Fund budget of the Town (including the
Region 16 portion). Connecticut General Statute 7-374(b)limits the
amount of indebtedness the Town may have outstanding to seven
times the total annual tax collections including interest and lien fees
plus the reimbursement for revenue loss on tax relief programs with
additional limitations depending on the purpose. The Town shall not
exceed 50% of its statutory debt limitation.
10. Method of sale: debt obligations are issued through competitive sale through
the Town’s financial advisor. Private and/or negotiated sales are not
permitted. Capital leases and/or lease-purchase obligations the Town will also
seek to solicit competitive pricing whenever practical.
11. Debt affordability: the First Selectman, Finance Manager and Town’s
financial advisor will analyze the Town’s debt position and the various
indicators of municipal credit relative to credit industry standards and the
Town’s own financial ability. They will examine the following statistical
measures to determine debt capacity and compare these ratios to other towns,
rating agency standards, and the Town’s historical ratios to determine debt
affordability. The Debt Management Plan is the primary resource for this
evaluation and will be updated as needed. In order to determine the Town’s
relative debt position, the Town will primarily use the ratio of annual debt
service to the total general fund budget (including Region 16).
12. Debt Service Fund: any balance of budgeted annual debt service
appropriation not expended for actual bonded debt service, debt issuance, or
debt administration costs, shall remain in the Debt Service Fund at the end of
each fiscal year for future fiscal years’ debt spending.
13. Debt Management Plan: at a minimum, the Finance Department will present
an updated Debt Management Plan annually to the Board of Selectmen and
Board of Finance.
14. Secondary market disclosure practices: with the assistance of its financial
advisor, the Town will:
a. File its annual independent audited financial statement with the State
Office of Policy and Management within six months of the end of the
fiscal year.
b. Comply with SEC regulations to provide annual financial information
and operating data and notices of material events with respect to bond
issuances pursuant to Continuing Disclosure Agreements executed at
the time of issuing bonds.
41 of 83

Page 69 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
c. Comply with the Electronic Municipal Market Access (EMMA)
reporting requirements.
d. Maintain frequent communications about its financial condition with
the credit rating agencies.
The Town’s overall debt structure, including overlapping debt (Region 16), should fall
well within statutory limits and should decrease as rapidly as is financially feasible.
Whenever possible, the Town will maintain debt at levels equal to or below the median
debt ratios used by investors/underwriters and credit analysts. The Town will evaluate the
medians annually when published by the State of Connecticut Office of Policy and
Management (OPM) and other recognized published medians.

XIV. INVESTMENTS
Introduction
The Town of Beacon Falls acknowledges the significance of responsible financial
management in securing our community's long-term stability and growth. This
investment policy provides a framework for allocating the Town's funds, aiming to
maximize returns, preserve capital, and maintain liquidity.
Section 1: Investment Objectives
1. Maximize Returns: Beacon Falls aims to achieve competitive investment returns while
adhering to risk management and diversification principles.
2. Preserve Capital: Beacon Falls is dedicated to protecting its invested capital and
minimizing the risk of loss, ensuring a secure financial future for our community.
3. Maintain Liquidity: The Town is committed to maintaining high liquidity in its
investments to ensure that funds are readily available to meet the Town's financial
obligations and reinforce its financial stability.
Section 2: Investment Types
The Town's investment portfolio will primarily consist of banking products, allowing
Beacon Falls to meet its financial obligations, including payroll, debt service, and other
operational expenses.
1. Demand Deposit Account: This account is the most liquid and usually non-interestbearing. It is used for daily operations.
42 of 83

Page 70 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
2. Money Market Accounts: These accounts allow Beacon Falls to access its cash with
lower interest rates.
4. State of Connecticut Short-term Investment Fund(STIF): The STIF account allows
Beacon Falls to capitalize on the highest interest rate available to the Town, which
changes daily. This account allows for some Liquidity; since the STIF is not connected to
the Town's bank accounts, transferring money to or from the STIF takes a few days.
3. Certificates of Deposit (CDs): CDs offer a fixed rate of return for a specific time,
allowing Beacon Falls to lock in an interest rate for a specific time frame. For that period,
the money is not liquid without a penalty.
5. Reciprocal Deposits: This can safeguard the Town's money in a single bank account.
Section 3: Banking Services
To ensure our banks are giving us competitive rates, we will do an ITB on a 3-year base
with two optional 1-year extensions for a maximum of 5 years before an ITB.
The ITB process involves
 Inviting proposals from various banking institutions.
 Evaluating these Proposals based on their rates, terms, and services.
 Selecting the institution that best meets the Town's needs.
This process ensures that the Town receives the best banking services available.
Section 4: Monitoring and Reporting
The Board of Finance is crucial in overseeing the Town's investments. They are
responsible for reviewing the monthly treasurer's report, which tracks the performance of
the Town's investments and ensures compliance with this investment policy. This report
is vital for the Board of Finance to make informed decisions and provide oversight.
Conclusion
The Town of Beacon Falls is resolute in its commitment to the responsible management
of its financial resources. By adhering to this investment policy, the Town will be wellpositioned to achieve its financial objectives and continue to serve the needs of its
residents and businesses, instilling confidence in our financial management.

43 of 83

Page 71 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

XV. FUND BALANCE
This Fund Balance Policy establishes the procedures for reporting unrestricted fund
balance in the General Fund financial statements. Certain commitments and assignments
of fund balance will help ensure that there will be adequate financial resources to protect
the Town against unforeseen circumstances and events such as revenue shortfalls and
unanticipated expenditures. The policy also authorizes and directs the Town Finance
Manager to prepare financial reports which accurately categorize fund balance as per
Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions.
Per GASB No. 54, fund balance consists of five categories: Nonspendable, Restricted,
Committed, Assigned, and Unassigned (Undesignated):




Nonspendable fund balance consists of funds that cannot be spent due to their
form (e.g. inventories and prepaids) or funds that legally or contractually must be
maintained intact.
Restricted fund balance consists of funds that are mandated for a specific
purpose by external parties, constitutional provisions or enabling legislation.
Committed fund balance consists of funds that are set aside for a specific
purpose by the town’s highest level of decision-making authority (governing
board). Formal action must be taken prior to the end of the fiscal year. The same
formal action must be taken to remove or change the limitations placed on the
funds.
44 of 83

Page 72 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL




Assigned fund balance consists of funds that are set aside with the intent to be
used for a specific purpose by the town’s highest level of decision-making
authority or a body or official that has been given the authority to assign funds.
Assigned funds cannot cause a deficit in unassigned (undesignated) fund balance.
Unassigned (Undesignated) fund balance consists of excess funds that have not
been classified in the previous four categories. All funds in this category are
considered spendable resources. This category also provides the resources
necessary to meet unexpected expenditures and revenue shortfalls.

Nonspendable and Restricted Funds
Nonspendable funds are those funds that cannot be spent because they are either:
1) Not in spendable form (e.g. inventories and prepaids)
2) Legally or contractually required to be maintained intact
It is the responsibility of the Town Finance Manager to report all Nonspendable funds
appropriately in the Town’s Financial Statements.
Restricted funds are those funds that have constraints placed on their use either:
1) Externally by creditors, grantors, contributors, or laws or regulations or other
governments
2) By law through constitutional provisions or enabling legislation.
It is the responsibility of the Town Finance Manager to report all Restricted funds
appropriately in the Town’s Financial Statements.
Authority to Commit Funds
The Town’s Board of Selectmen with the approval of the Board of Finance have the
authority to set aside up to $19,999 in funds for a specific purpose and to commit revenue
sources in special revenue funds. Amounts exceeding $19,999 require the further
approval of the Legislative body of the Town. Any funds or revenues set aside as
Committed require the passage of a resolution by a simple majority vote. The passage of
a resolution must take place prior to June 30th of the applicable fiscal year. If the actual
amount of the commitment is not available by June 30th, the resolution must state the
process or formula necessary to calculate the actual amount as soon as information is
available.
Authority to Assign Funds
The responsibility to maintain proper and appropriate designation of Fund Balances is
given to the Town Finance Manager.

45 of 83

Page 73 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
The Town’s Board of Selectmen with the approval of the Board of Finance have the
authority to set aside up to $19,999 in funds for a specific purpose and to commit revenue
sources in special revenue funds. Amounts exceeding $19,999 require the further
approval of the Legislative body of the Town. Any funds or revenues set aside as
Committed require the passage of a resolution by a simple majority vote. The same
action is required to change or remove the assignment.
Classifying Fund Balance Amounts
When both restricted and unrestricted funds are available for expenditure, restricted funds
should be spent first unless legal requirements disallow it.
When committed, assigned and unassigned (undesignated) funds are available for
expenditure, committed funds should be spent first, assigned funds second, and
unassigned (undesignated) funds last, unless the Board of Selectmen with the approval of
the Board of Finance have provided otherwise in its commitment or assignment actions.

Unassigned (Undesignated) Fund Balance
Unassigned (undesignated) fund balance is the residual amount of fund balance in the
General Fund. It represents the resources available for future spending. An appropriate
level of Unassigned fund balance should be maintained in the General Fund in order to
cover unexpected expenditures and revenue shortfalls.
Unassigned (undesignated) fund balance may be accessed in the event of unexpected
expenditures up to the minimum established level upon approval of a budget revision by
the Town’s Board of Selectmen with the approval of the Board of Finance. In the event
of projected revenue shortfalls, it is the responsibility of the Town Finance Manager to
report the projections to the Town’s Board of Selectmen and Board of Finance on a
regular basis and shall be recorded in the minutes.
Any budget revision that will result in the Unassigned (undesignated) Fund Balance
dropping below the minimum level will require the approval of 2/3 vote of the Town’s
Board of Selectmen with the approval of the Board of Finance for amounts less than
$20,000. Amounts exceeding $20,000 require the further approval of a simple majority
vote of the Legislative body of the Town.
The Fund Balance Policy establishes a minimum Unassigned (undesignated) Fund
Balance equal to 12% of total General Fund expenditures. In the event that the balance
drops below the established minimum level, the Town’s Board of Selectmen and Board
46 of 83

Page 74 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
of Finance will develop a plan to replenish the fund balance to the established minimum
level within two years.
The Fund Balance Policies above generally apply to all funds, unless specific to the
General Fund, as noted. A current fund listing (name, number and definition) is
maintained and updated annually in the Town’s budget documents and can also be found
in the Chart of Accounts section of this Financial Policy Manual. Each fund does not
necessarily have its own bank account.

Formatted: Font: Not Bold
Formatted: Font: Not Bold

Formatted: Font: Not Bold

47 of 83

Page 75 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
XVI. ACCOUNTING AND FINANCIAL REPORTING
Timely and accurate accounting and financial reporting are critical for the Town to
control spending and maintain financial stability.
The Town will comply with generally accepted governmental accounting principles in its
accounting and financial reporting as codified by the Governmental Accounting
Standards Board (GASB), the Financial Accounting Standards Board (FASB).
Monthly financial reports will be provided to all department heads to assist them in
managing their respective budgets and to the First Selectman and the Board of Finance.
The reports will summarize financial activity by department and account and compare
actual revenues and expenditures with budgeted amounts. The First Selectman will
identify significant variations from budget for consideration and appropriate action by the
Board of Finance.
A system of internal accounting controls will be maintained to adequately safeguard
assets and provide reasonable assurance of proper recording of financial transactions of
the Town. The internal control system will be reported on annually by the Town’s outside
auditing firm. Cross-training will be done in all accounting functions.
All cash accounts will be reconciled monthly by the Finance Manager and all other
balance sheet accounts reconciled at least quarterly.
The Finance Clerk will initiate all journal entries, deposits, payables, bank
reconciliations, budget transfers, etc. The Finance Manager will review the Finance
Clerk’s work and bring any errors to his/her attention. The Finance Manager will sign
and date all work.
Full disclosure will be provided in the Town’s annual financial and budget reports and
bond documents. All required financial reports and information will be provided as
necessary to the Board of Finance and external agencies.

48 of 83

Page 76 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
XVII. ANNUAL AUDIT & OPEB ACTUARIAL REPORTS
An independent certified public accounting firm will be engaged to perform an annual
audit of the financial statements prepared by the Finance Manager.
The auditing firm will be selected competitively through a formal, public RFP process.
The Board of Finance is responsible for engaging the auditing firm. The annual audit
must be completed prior to December 31st of each year and the audited financial report
submitted to the State of Connecticut Office of Policy and Management by that date
unless appropriate notification is given to the State.
The audit will include the preparation of Communication of Internal Control Related
Matters. All comments in the Communication will be responded to by the First Selectman
and the Finance Manager in writing and all deficiencies addressed prior to the end of the
next fiscal year.
The Town is required to procure a full actuarial report on its Other Post-Employment
Benefits (OPEB) every other year and a partial actuarial report every other year per
GASB. Due to the number of current eligible participants (less than 100), the Town has
the option to partake in the Alternative Measurement Method (AMM). The actuarial firm
will be selected competitively through an informal or public RFQ process.
In 2025, the GASB 101 standard changed in regard to how compensated absences are
treated and recorded and financial statements, thereby requiring the creation of a policy
by the Town. This policy was drafted in September 2025 and approved in October 2025
and is shown below:

49 of 83

Page 77 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

50 of 83

Page 78 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

51 of 83

Page 79 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

52 of 83

Page 80 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

53 of 83

Page 81 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
XVIII. FINANCIAL POLICY REVIEW
The Board of Finance will review and affirm by resolution the financial policies
contained in this manual a minimum of once every two years. However, the Finance
Department will present suggested revisions on an as-needed basis.
All employees and volunteers are required to review and sign in acknowledgement
of receiving this manual (electronically within the Employee Intranet in the Town’s
website and/or via email). This form is provided as Addendum L.

54 of 83

Page 82 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
XIX. REVISION HISTORY
Initial approval: January 14, 2016
Revision 1: July 10, 2016 – revised Fund Balance to conform with
GASB 54
Revision 2: March 13, 2017 – revision of bid requirements; addition of
$10,000 to $20,000 tier requiring less stringent bidding
process
Revision 3: June 9, 2020 – revision to all sections of manual.
Highlights are below:
 Numerous formatting improvements
 New section named “Chart of Accounts”
 New section named “Ethics”
 New section named “Petty Cash”
 New section named “Cash Drawers”
 New section named “Credit/Procurement Cards”
 Numerous additions to existing sections (including
but not limited to)
o Added ACH policy to the Cash
Management section
o Added capital asset type definitions to the
Capital Assets section
o Added RFQ/RFP/ITB/RFI/SOW purchasing
language, indebtedness resolution language,
and ethics language to Procurement section
o Added OPEB requirements under the
Annual Audit section
o Added new insurance information to Risk
Management section
o Clarified that the manual applies to both
employees AND volunteers who get
involved in fiscal tasks
 Addendums (A-I) added with various required
forms and additional guidelines
Revision 4: September 15, 2020 – revision to Cash Drawers Chapter
(Chapter X) and Addendum E-TC (corresponding form)
for the Tax Collection Department
Revision 5: October 13, 2010:
 Chapter III - Budgeting: insertion of Connecticut
General Statute language.
 Chapter XI - Credit/Procurement Cards: addition of
Park Ranger
55 of 83

Page 83 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Revision 6: January 7, 2021:
 Chapter XI - Credit/Procurement Cards: increase
Finance Manager limit from $7k to $10k
 Chapter VI – Risk Management: section entitled
“Insurance Claim Procedure” added
Revision 7: June 14 - September 14, 2021:
 Chapter III – Budgeting: added multi-year and
special fund goals.
 Chapter IV – Procurement: added local preference
section. Added mention of CT Source.
 Chapter V – Ethics: added mention of ethics
language in procurement chapter.
 Chapter VII – Cash Management: added mention of
total signature quantity required and live signatures.
 Chapter X – Cash Drawer: added Senior Center as
a petty cash drawer holder.
 Chapter XI – Credit/Procurement Cards: increased
Program Librarian’s credit limit from $500 to
$1000.
 Chapter XII – Capital Assets: added mention of
machinery and infrastructure categories; added
maintenance tracking department head
responsibility.
 Chapter XIII – Debt Management: overhauled
entire chapter; added purpose, objective, 14
sections to the policy.
 Chapter XIV – Fund Balance: increased minimum
% for undesignated
 Addendum A – Budget Transfer Request Form:
modified order of columns.
 Addendum I – Acknowledgement Form: added
mention of personnel file.
Revision 8: December 14, 2021
 New Addendum I: added for Post Issuance
Compliance Policy. Addendum I becomes
Addendum J and clarification added to language
Revision 9: March 15, 2022
 Chapter XI – Credit/Procurement Cards: removed
Park Ranger and added Senior Center
Director/Minibus Driver
 Chapter VII – Revenue and Collections: added
grants process language and re-named title
 Addendums A, G & H: switched out for fillable
forms.
56 of 83

Page 84 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL


Revision 10:

Revision 11:

Revision 12:

Revision 13:

Revision 14:
Revision 15:

Added Purchase Order revision request form as
Addendum B and adjusted all addendum
sequencing as appropriate
July 12, 2022
 Chapter XI – Credit/Procurement Cards: added Tax
Collector, Assessor, Registrar, and Land Use
departments
September 13, 2022
 Chapter IV – Procurement: updated the purchasing
methods to match actual practice in the new digital
software – Harris’s Spectrum Suite Dept PO
module.
 Chapter IV – Added software as a professional
service, which is exempt from competitive bidding
November 15, 2022-February 14, 2023
 Chapter IV – Procurement: added language about
sole-source parameters, AA/EEO, bonding, changeorder parameters, recycled items, NPP consortium,
recordkeeping, department head responsibilities
 Chapter VI – Risk Management: added language
about town property
 Chapter XII – Capital Assets: added language about
using surplus/excess items; added language about
disposals and depreciable lives, department head
responsibilities
 Chapter XIX – Addendums: added Addendum K
(moved K to L) “Acknowledgement of Receipt of
Town Property form”. Modified Addendum H and I
to notate capital asset definition change.
May 9, 2023
 Chapter XI – Credit/Procurement Cards: added
Town Clerk, added Fire Marshal card, increased
Tax and Assessor limits
 Chapter III – Budgeting: added language about
earmarking special purpose funds
 Chapter VI – Risk Management & Chapter XIX –
Addendums: Replaced TULIP with GatherGuard
information
August 16, 2023
Chapter XI – Credit/Procurement Cards: increased three
library limits
September 10, 2024

57 of 83

Page 85 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

Revision 16:
Revision 17:

Revision 18:

Revision 19:

Chapter XI – Credit/Procurement Cards: increased WWTP
card from $2,500 to $5,000, increased FM card from $500
to $1,000, and Senior card from $500 to $1,000
December 10, 2024
New Chapter XIV – “Investments” added
April 15, 2025
Chapter XI – Credit/Procurement Cards: added Economic
Development Coordinator ($500) and increased Police
Admin limit from $1,000 to $1,500
October 14, 2025
Chapter XVII. Annual Audit & OPEB Actuarial Reports:
added a Compensated Absences Policy in response to
GASB 101 standard change in how they are treated and
recorded in the financial statements
September 15, 2026
a. Chapter II – Chart of Accounts: Addition of
the Vehicle Replacement Fund, Speed
Enforcement Fund and any other updates + Section
XV Fund Balance: add full current listing of funds
here (similar to Budget Narrative)
b. Chapter III – Budgeting
i.Revise/add the date that the first multi-year
operating budget was established (FY27)
ii.Revise the special funds annual budget creation
goal date to a future year (FY28 or FY29)
iii.Item B – Annual Capital Budget – break out this
section into 2 sections to
specifically identify the CIP
c. Chapter IV – Procurement – add new
consortiums and a clarification on Single Source
d. Chapter XI – Credit/Procurement Cards – change
Parks and Recreation Director to Coordinator and
add any new cards
e. Chapter XII – Capital Assets
i.Revise the “Depreciable Useful Lives” section and
define more concrete years for each asset type
ii.Revise Responsibilities section to incorporate the
usage of new Asset Essentials tracking
software and its processes (and getting rid of
old forms (addendums H and I))

58 of 83

Page 86 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

XX. ADDENDUMS
The following Addendums are attached to this Financial Policy Manual as though
incorporated herein:











Addendum A: Budget Transfer Request Form
Addendum B: Purchase Order Revision Request Form
Addendum C: Ethics Ordinance
Addendum D: Certificate of Insurance/Risk + GatherGuard Guidelines
Addendum E: Petty Cash Reimbursement Form
Addendum F: Cash Drawer Reconciliation Form
o Addendum F-TC Tax Collector’s Cash Drawer Balancing Form
Addendum G: Credit/Procurement Card Agreement
Addendum H: Post Issuance Compliance Policy
Addendum I: Acknowledgement of Receipt of Town Property Form
Addendum J: Financial Policy Manual Acknowledgement Form
59 of 83

Deleted: <#>Addendum H: Asset Addition Form¶
Addendum I: Asset Disposal Form¶
Deleted: <#>J
Deleted: K
Deleted: L

Page 87 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

60 of 83

Page 88 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

61 of 83

Page 89 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum B
Town of Beacon Falls
Purchase Order Revision Request Form

62 of 83

Page 90 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum C
Town of Beacon Falls
Ethics Ordinance

63 of 83

Page 91 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

64 of 83

Page 92 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

65 of 83

Page 93 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum D
Town of Beacon Falls
Certificate of Insurance (3rd Party)/Risk Management Guidelines

66 of 83

Page 94 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

67 of 83

Page 95 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

GatherGuard Program:
The Town is registered in the GatherGuard program via its current insurance provider
(CIRMA). This is insurance that residents/visitors can utilize who hold events on town
property. Information is provided below:

68 of 83

Page 96 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

69 of 83

Page 97 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum E
Town of Beacon Falls
Petty Cash Reimbursement Form
Pay To:
Account #:
Description/Explanation:

Date:
Department:

Receipts attached
Requestor’s
Name (printed):
Requestor’s
Signature:
Date:

Total Amount:
Approver’s
Name (printed):
Approver’s
Signature:
Date:

Date Paid:

Check/ACH#:

70 of 83

Page 98 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum F
Town of Beacon Falls
Cash Drawer Reconciliation Form
Month Covered
Reconciliation Details
From:
/ /
Reconciled By:
To:
/ /
Date Period Reconciled:
Fiscal Year:
Beginning Cash:
Rec. # Date
Employee
Description
Account #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Total Expenditures:
Remaining Cash (Beginning Cash MINUS Expenditures):
Replenishment Check Request (Difference between Established Cash
Drawer Balance and Remaining Cash):
Ending Cash (Remaining Cash + Replenishment):
Currency Type
Pennies
Nickels
Dimes
Quarters
One-dollar bills
Five-dollar bills
Ten-dollar bills
Twenty-dollar bills
Total Remaining Petty Cash:
Replenishment Amount:
Ending Cash:

# Bills/Coins

Amount

/ /
$
Amount

$
$
$
$

RECEIPTS ATTACHED

______________________________________________
Department Cash Drawer Custodian Signature
Date
______________________________________________
Town Petty Cash Custodian Signature
Date

71 of 83

Page 99 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum F-TC
Tax Collector’s
Cash Drawer Balancing Form

Name:__________________________________________
Date:_________________________________
Currency
100’s
50’ s
20’ s
10’s
5’s
1’s

Bundled

Loose

Total

Subtotal: __________________________________
Coin
1.00
.50
.25
.10
.05
.01

Rolled

Loose

Total

Subtotal: __________________________________
Total Cash: ________________________
Less Fund ($200.00): ________________
Total Cash Deposit: _________________
Signature: ________________________________
Signature:_ _______________________________

72 of 83

Page 100 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum G
Town of Beacon Falls
Credit/Procurement Card Agreement
The Town of Beacon Falls Credit/Procurement Card Policy (hereinafter “policy”)
describes important information about the Town credit/procurement card program. The
policy is intended to inform employee as to the proper use of the credit/procurement card.
The procedures and requirements set forth in the policy are to ensure that
credit/procurement card use is consistent with the Town of Beacon Falls fiscal and
internal control goals, and all applicable laws.
I acknowledge that I have reviewed the policy, and I understand that it is my
responsibility to comply with the policies therein. I understand that my failure to abide by
the policy will result in disciplinary actions.
I further acknowledge that the policy is subject to change by the town, at its sole
discretion, and I agree that I will comply with all such revisions.
__________________________________
Employee signature
__________________________________
Employee name (printed)

_________________________
First Selectman signature
_________________________
First Selectman name (printed)

Date

PURCHASING AND USE RESTRICTIONS
Per month/statement limit:

$_______

Vendor type and other use restrictions:

73 of 83

Page 101 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Deleted: <object>Addendum H¶
Town of Beacon Falls¶
Asset Addition Form¶

Addendum H
Town of Beacon Falls
Financial Policy Manual
Post Issuance Compliance Policy

¶
Deleted: <object>Addendum I¶
Town of Beacon Falls¶
Deleted: J

74 of 83

... [1]

Page 102 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

75 of 83

Page 103 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

76 of 83

Page 104 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

77 of 83

Page 105 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

78 of 83

Page 106 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

79 of 83

Page 107 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

80 of 83

Page 108 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

81 of 83

Page 109 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

82 of 83

Page 110 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL

83 of 83

Page 111 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum I
Town of Beacon Falls

Deleted: K

Deleted: Asset Disposal Form¶

84 of 83

Page 112 of 113

TOWN OF BEACON FALLS
FINANCIAL POLICY MANUAL
Addendum J
Town of Beacon Falls
Financial Policy Manual
Acknowledgement Form

Deleted: L

I acknowledge that I have reviewed the policy, and I understand that it is my
responsibility to comply with the policies therein as they apply to my
employment/volunteer duties. I understand that my failure to abide by the policy will
result in disciplinary actions, a copy of which shall be placed in my personnel file.
I further acknowledge that the policy is subject to change by the town, at its sole
discretion, and I agree that I will comply with all such revisions.
__________________________________
Employee signature
__________________________________
Employee name (printed)

_________________________
First Selectman signature
_________________________
First Selectman name (printed)

Date

Formatted: Centered

85 of 83

Page 113 of 113

Page 74: [1] Deleted

Natasha R. Nau

08/31/2026 3:24:00 PM

Read the agenda documentPrimary source ↗

The government’s own published record — read it yourself, then decide what to do about it.

Surveillance in Beacon FallsLocal report →

The cameras, the coverage, and the local record for this community.

Outcome

Not yet recorded. The record stays open — outcomes are added as minutes and vote results are published.

Provenance

Where this record came from. Every source is listed, permanently.

Agenda Watch · Sep 28, 2026

Permanent ID DKT-2026-001596 — this record is never deleted.

Record history

Every change to this record, logged as it happened.

Sep 28, 2026 Filed on the Docket
Sep 28, 2026 Full document archived — public record

← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.

On the agenda: Beacon Falls meeting — LICENSE PLATE READER (Sep 15)

The agenda, word for word

Provenance

Record history

More on the Docket in Connecticut