On the agenda: Fountain Valley meeting — AUTOMATED LICENSE PLATE (Feb 3)
Past ⚠ Agenda Watch Fountain Valley, California · Tuesday, February 3, 2026 — 8 months ago
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The published agenda for the February 3, 2026 meeting contains: "AUTOMATED LICENSE PLATE", "ALPR". The meeting has passed. The agenda stays here as a permanent public record.
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AGENDA
CITY COUNCIL/ SUCCESSOR
AGENCY TO THE FOUNTAIN
VALLEY AGENCY
FOR COMMUNITY DEVELOPMENT/
FOUNTAIN VALLEY HOUSING AUTHORITY
Closed Session 4:30
Study Session 5:30 p.m.
Regular Meeting 6:00 p.m.
Tuesday, February 3, 2026
Council Chambers
10200 Slater Avenue
Fountain Valley, CA 92708
http://www.fountainvalley.org
MEETING ASSISTANCE: In compliance with the Americans with Disabilities Act, anyone needing
special assistance to participate in a meeting of the government bodies listed herein should contact
the City Clerk’s Office at (714) 593-4445. Notification 72 hours prior to the meeting allows the City
to make reasonable arrangements to ensure accessibility to the meeting.
AGENDA COMMUNICATIONS: All revised or additional documents and writings related to
an item on this agenda provided to all or a majority of the government body members after
distribution of the agenda packet, are available for public inspection (1) in the City Clerk’s
Office at 10200 Slater Avenue, Fountain Valley, CA 92708 during normal business hours;
and (2) in the Council Chambers at the time of the meeting. Unless directed otherwise by a
government body listed herein all actions shall be based on/memorialized by the latest
document submitted as a late communication.
PUBLIC COMMENTS/PUBLIC HEARINGS: Persons wishing to address t h e C i t y C o u n c i l
o r o t h e r government body listed complete a speaker card and give it to the City Clerk prior to
the public comment period. Requests to speak will not be accepted after the public
comment session begins without permission of the Mayor/Chair. Speakers must limit
remarks to a total of (3) three minutes and address the City Council through the Mayor.
Comments to individuals or staff are not permitted. Scheduled Matters, including Public
Hearings: Indicate on the card what item you want to address. Unscheduled Matters: Indicate
on the card what subject matter you want to address. Comments must be related to issues that
are within the jurisdiction of the governing body listed on the agenda. Pursuant to the Brown Act,
the governing body may not enter into discussion regarding items not on the agenda.
CONSENT CALENDAR: All matters listed under the Consent Calendar are considered by
the governing bodies listed herein to be routine and will be enacted on simultaneously with one
motion without discussion unless separate action and/or discussion is requested by a governing
body member, staff, or a member of the public.
PUBLIC HEARINGS: Persons wishing to speak in favor of or in opposition to a proposal are
given an opportunity to do so during the public hearing. Those wishing to address a governing
body during the hearing are requested to complete the speaker card and submit it to the City
Clerk prior to the hearing. If a proposed action is challenged in court, there may be a limitation
to
raising only those issues raised during the hearing or in written correspondence received by the
governing body at or before the hearing.
Note: The Fountain Valley City Council serves as the Successor Agency to the Fountain
Valley Agency for Community Development (Successor Agency), the Fountain Valley
Housing Authority, and the Fountain Valley Finance Authority. The Actions of the
Successor Agency are separate and apart from the actions of the City Council.
ZOOM LINK INFORMATION
•
•
•
Participants that choose to watch the City Council meeting through zoom are automatically placed in the
waiting room and will only be allowed into the Zoom meeting if they request to make a public comment. In
order to make a public comment, you will indicate through the chat feature which item you would like to
speak on, and click on the “raise hand” icon to let the administrator know you wish to speak.
All participants are muted unless you are requesting to speak, at which time you will be allowed to unmute
and make you comment.
All public comments are allowed up to 3 minutes to speak.
Topic: City Council Meeting
Time: Feb 3, 2026 06:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://fountainvalley.zoom.us/j/87968838302?pwd=ypRBaPQHomapRlt4CVy0cftGFVUN6R.1
Meeting ID: 879 6883 8302
Passcode: 238664
YOUTUBE INFORMATION
The City Council meeting is streamed live via Youtube, you can access the live City Council meeting by clicking
on this link to access the broadcast on Youtube: https://www.youtube.com/@CityofFV
CLOSED SESSION
CALL TO ORDER
4:30 p.m.
PUBLIC COMMENTS
(Closed Session matters only)
Persons wishing to speak on a Closed Session matter are requested to identify themselves by
completing a blue speaker card indicating the item they want to address and to give the card to the
City Clerk prior to the public comment period.
1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: (1 potential case)
STUDY SESSION
CALL TO ORDER
5:30 p.m.
PUBLIC COMMENTS
(Study Session matters only)
Persons wishing to speak on a Study Session matter are requested to identify themselves by
completing a blue speaker card indicating the item they want to address and to give the card to the
City Clerk prior to the public comment period.
1. Discussion Regarding the Changing of Council Meeting Dates when Preceded by a City
Recognized Monday Holiday – Presentation by Rick Miller, City Clerk
OPEN SESSION
CALL TO ORDER
6:00 p.m.
INVOCATION
Honorable Thich Thong Hai - Faith leader
representing the Buddhist community
SALUTE TO THE FLAG
Vice Mayor Patrick Harper
CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY/ ROLL CALL
Council Members: Bui, Constantine, Grandis, Vice Mayor / Vice Chair Harper, Mayor/Chair Cunneen
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS
CITY MANAGER / MAYOR UPDATE
PRESENTATIONS
•
Recognition of Tam Nguyen and Jan Nguyen on being named as members of the 125 Most
Influential People in Orange County for 2025 – Presentation by Mayor Cunneen
•
Recognition of Former Planning Commissioner Richard Lopez – Presentation by Mayor
Cunneen
FIRST CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS
(Unscheduled Matters Only)
The Unscheduled Matters Public Comments portion will last 15 Minutes at the beginning of the
meeting. Any requests to speak on unscheduled matters after the initial 15 minutes, will be heard at
the end of the meeting, unless the Mayor approves an extension of this time. If an individual speaks
during the First unscheduled matters time period, they do not get to speak at the end of the meeting
as well. Persons wishing to speak on an unscheduled matter are requested to identify themselves by
completing a blue speaker and to give the card to the City Clerk. Each person will have up to 3
minutes to speak. The City Clerk will call upon those that wish to speak.
PUBLIC COMMENTS (Scheduled Matters Only)
Persons wishing to speak on Agenda item(s) are requested to identify themselves by completing a
blue speaker card indicating the item they want to address and to give the card to the City Clerk
prior to the public comment period. Each person will be given up to 3 minutes to speak
on the entire Consent Calendar, 3 minutes to speak on each item pulled from the
consent calendar, and 3 minutes to speak on any agendized item(s) not appearing on
the Consent Calendar.
CONSENT CALENDAR
Consent Calendar Items 1 – 5 will be approved simultaneously with one motion unless separate
action/or discussion is requested.
1.
Receive and File the Draft Minutes of the January 20, 2026 Regular City Council Meeting
Page 6
2.
Approve the City of Fountain Valley Register of Demands for the period of 1/8/2026 to
1/21/2026 Page 15
Recommended Action: Staff recommends Alternative No. 1 to approve the attached Register
of Demands representing payments made by the City of Fountain Valley between 1/8/2026
and 1/21/2026 for a total of $5,929,482.33.
3.
Approval of Agreement with D & B Umpires to Provide Officiating and Electronic
Scorekeeping for the Adult Softball Program (RFP 25.015) Page 30
Recommended Action: Approve the Agreement with D & B Umpires to Provide Officiating and
Electronic Scorekeeping for the Adult Softball Program (RFP 25.015)
4.
Approve the City of Fountain Valley’s Participation in the Fiscal Year 2024 Urban Area
Security Initiative (UASI) Grant Program and Approval of the Subrecipient Agreement
Page 56
Recommended Action: Approve the City of Fountain Valley’s participation in the Fiscal Year
2024 Urban Area Security Initiative (UASI) Grant Program and authorize the Mayor or City
Manager to execute the Agreement for Transfer or Purchase of Equipment/Services or for
Reimbursement of Training Costs for FY2024 Urban Areas Security Initiative (UASI) between
the City of Anaheim and City of Fountain Valley.
5.
Approval of amended professional services contract with Baker Tilly for a comprehensive
organizational assessment of the Police Department in a not-to-exceed amount of $75,258;
and a Budget Amendment to appropriate $75,260 in the GF. Page 124
Recommended Action: Staff requests City Council approval of Alternative No. 1 to approve
the amended professional services agreement with Baker Tilly for a comprehensive
organizational assessment of the Police Department in a not-to-exceed amount of $75,258,
and a budget amendment to appropriate $75,260 in the General Fund.
PUBLIC HEARINGS
Each person will have up to 3 minutes to speak on each Public Hearing.
6.
Update on Vacancies and Recruitment and Retention Effort Report in Compliance with
Assembly Bill 2561 – Presentation by Maria Salas, Senior Human Resources Analyst
Page 154
Recommended Action: Staff is requesting City Council approval of Alternative No. 1 to receive
and file the City’s Annual Vacancies and Recruitment and Retention report in compliance with
AB 2561.
7.
Introduce and Conduct A First Read of an Ordinance Clarifying the Procedure for Selecting
the Mayor and Mayor Pro Tempore (Fvmc 2.04.200) and Approve the Ordinance for Second
Reading. Presentation by John Harper, City Attorney’s Office Page 158
Recommended Action: Staff recommends the City Council approve Alternative No. 1:
Introduce and Conduct a First Read of an Ordinance Clarifying the Procedure for Selecting
the Mayor and Mayor Pro Tempore (FVMC 2.04.200) and Approve the Ordinance for Second
Reading.
ADMINISTRATIVE ITEMS
8.
Adopt the Resolutions Approving the Full-time and Part-Time Non-Represented LimitedService Ambulance Operator Classification to the City’s Classification and Compensation
Plan and Amending the City’s Master Salary Schedule to Include the Existing Individually
Represented Division Chief When Assigned to Administrative Duties. – Presentation by Tania
Knauerhaze, Human Resources Director Page 166
Recommended Action: Adopt the Resolutions Approving the Full-time and Part-Time NonRepresented Limited-Service Ambulance Operator Classification to the City’s Classification
and Compensation Plan and Amend the City’s Master Salary Schedule to include the Existing
Individually Represented Division Chief when assigned to Administration.
9.
Mid-Year Budget Review for Fiscal Year 2025-26 – Presentation by Ryan Smith, Finance
Director Page 193
Recommended Action: Approve the Mid-Year budget adjustments for Fiscal Year 2025-26 as
recommended in this report.
APPOINTMENTS
10.
Appointment to the Fountain Valley Community Foundation, Housing and Community
Development Committee, Planning Commission, Advisory Committee for Persons with
Disabilities and Measure HH Committee for 2026 – Presentation by Rick Miller, City Clerk
COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS
(Unscheduled Matters Only)
Persons wishing to speak on an unscheduled matter are requested to identify themselves by
completing a blue speaker and to give the card to the City Clerk. Each person will have up to 3
minutes to speak. The City Clerk will call upon those that wish to speak.
CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AB 1234/GENERAL
COMMENTS
ADJOURN THE MEETING OF THE CITY COUNCIL/SUCCESSOR
AGENCY/HOUSING AUTHORITY
Tonight’s meeting is being Adjourned in the Memory of Former Public Works Director Bill Ault
The next Regular Meeting of the Fountain Valley City Council is February 17, 2026 at 6:00 p.m., in
the Fountain Valley Council Chambers, 10200 Slater Avenue, Fountain Valley.
City of Fountain Valley
Memorandum
TO: Mayor Cunneen and City Council Members
FROM: Rick Miller, City Clerk
DATE: January 29, 2026
SUBJECT: Study Session - Discussion Regarding the Changing of Council Meeting
Dates when Preceded by a City Recognized Monday Holiday
______________________________________________________________________________
At the January 20, 2026, regular City Council meeting, Vice Mayor Harper
requested, as an item for future consideration, that any City Council meetings that are
scheduled to occur the day after a city holiday, when city hall is closed, be moved to
another day.
This issue will typically arise in the months of January and February, due to the
President and Martin Luther King, Jr. Holidays. The options for the City Council are to
either:
1. Leave the City Council meeting day as scheduled.
2. Reschedule the meeting for a Thursday of that same week; or
3. Cancel the City Council meeting.
Staff Recommendation:
Staff is seeking the City Council direction since the next occurrence of this request will
happen at the February 17, 2026 Regular City Council meeting (Monday, February 16,
2026 is Presidents Day).
MINUTES OF THE
CITY COUNCIL/ SUCCESSOR AGENCY TO THE FOUNTAIN
VALLEY AGENCY
FOR COMMUNITY DEVELOPMENT/ FOUNTAIN VALLEY
HOUSING AUTHORITY
Closed Session 5:00 p.m.
Study Session 5:30 p.m.
Regular Meeting 6:00 p.m.
Tuesday, January 20, 2026
Council Chambers
CLOSED SESSION
CALL TO ORDER
5:05 p.m.
PUBLIC COMMENTS
(Closed Session matters only)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Properties: 17090 San Bruno St #17 (APN:930-29-539), 17210 San Mateo St #25
(APN:930-29-425)
Agency Negotiators: Colin Burns, Attorney for the City; Maggie Le, City Manager; Omar
Dadabhoy, Deputy City Manager/Community Development Director; Ryan Smith, Finance
Director; Ashlyn Newman, Neighborhood Improvement Manager; Victor Viramontes,
Management Analyst; Robert Daley, Housing Technician.
Negotiating Parties: City of Fountain Valley, Hubert H M YC Chan Family Trust (San Bruno)
and Wallace Rodecker and Rodecker Family Trust (San Mateo)
Recommendations:
1. Receive staff presentation prior to closed session discussion
2. Convene closed session discussion and provide direction regarding price and terms of
payment
There was no reportable action.
STUDY SESSION
CALL TO ORDER
5:36 p.m.
PUBLIC COMMENTS
None
1. Parks and Community Services Master Plan Update – Presentation by Rob Frizzelle,
Community Services Director
Rob Frizzelle gave his presentation to the City Council.
Page 6
OPEN SESSION
CALL TO ORDER
6:10 p.m.
INVOCATION
Pastor Bill Staffieri
SALUTE TO THE FLAG
Council Member Kim Constantine
CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY/ ROLL CALL
Council Members Present: Bui, Constantine, Grandis, Vice Mayor/Vice Chair Harper, Mayor/Chair
Cunneen
All present
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS
No Announcements
CITY MANAGER / MAYOR UPDATE
City Manager Maggie Le and Mayor Cunneen provided their updates.
PRESENTATIONS
Recognition of Viet Nguyen on being named as members of the 125 Most Influential People in
orange County for 2025 – Presentation by Mayor Cunneen
Mayor Cunneen and Senator Tony Strickland recognized Viet Nguyen as being named one of
the 125 most influential people in Orange County for 2025.
Swearing in of New City of Fountain Valley Fire Chief – Chris Nigg
Mayor Cunneen gave the Oath of Office to the City of Fountain Valley’s new Fire Chief, Chris
Nigg.
Mayor Cunneen called for a recess at 6:25 p.m.
Mayor Cunneen reconvened the meeting at 6:50 p.m.
FIRST CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS
(Unscheduled Matters Only)
Katie Wright, Vicki Johnson, Mike Rough
Page 7
CONSENT CALENDAR
1.
Receive and File the Draft Minutes of the December 16, 2025 Regular City Council Meeting
ACTION:
Move to Receive and File the Draft Minutes of the December 16, 2025 Regular
City Council Meeting
MOTION: Constantine SECOND:
AYES:
NOES:
ABSENT:
ABSTAIN:
2.
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
Approve the City of Fountain Valley Register of Demands for the period of 12/4/2025 to
1/7/2026
ACTION:
Move to Approve the City of Fountain Valley Register of Demands for the period
of 12/4/2025 to 1/7/2026
MOTION: Constantine SECOND:
AYES:
NOES:
ABSENT:
ABSTAIN:
3.
Grandis
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
City of Fountain Valley Six Month Strategic Objectives for September 23, 2025 through March
17, 2026
ACTION:
Move to Approve the City of Fountain Valley Six Month Strategic Objectives for
September 23, 2025 through March 17, 2026
MOTION: Constantine SECOND:
AYES:
NOES:
ABSENT:
ABSTAIN:
4.
Grandis
Grandis
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
Approval of an Agreement between the Orange County Fire Authority and the City of Fountain
Valley for Fire Protection and Emergency Medical Services for the Unincorporated County
Island within the City of Fountain Valley.
ACTION:
Move to Approve an Agreement between the Orange County Fire Authority and
the City of Fountain Valley for Fire Protection and Emergency Medical Services
Page 8
for the Unincorporated County Island within the City of Fountain Valley.
MOTION: Constantine SECOND:
AYES:
NOES:
ABSENT:
ABSTAIN:
5.
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
Second Reading and Adoption of an Ordinance approving Code Amendment No. 25-05 – An
Amendment to Fountain Valley Municipal Code to Add Sections 21.09 and 21.67 and Amend
Section 21.08 Regarding SB 9 Two Unit Developments and Urban Lot Splits
ACTION:
Move to Approve the Second Reading and Adoption of an Ordinance approving
Code Amendment No. 25-05 – An Amendment to Fountain Valley Municipal
Code to Add Sections 21.09 and 21.67 and Amend Section 21.08 Regarding SB
9 Two Unit Developments and Urban Lot Splits
MOTION: Constantine SECOND:
AYES:
NOES:
ABSENT:
ABSTAIN:
6.
Grandis
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
Second Reading and Adoption of Code Amendment No. 25-06 – An Amendment to the
Fountain Valley Municipal Code (FVMC) Section 21.10.030, 21.15.030, 21.90.020, and the
Addition Of Section 21.30.100 to amend Use Requirements for Breweries And Distillers
ACTION:
Move to Approve the Second Reading Adoption of Code Amendment No. 25-06
– An Amendment to the Fountain Valley Municipal Code (FVMC) Section
21.10.030, 21.15.030, 21.90.020, and the Addition Of Section 21.30.100 to
amend Use Requirements for Breweries And Distillers
MOTION: Constantine SECOND:
AYES:
NOES:
ABSENT:
ABSTAIN:
7.
Grandis
Grandis
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
Item Pulled by Council Member Bui
Approval of a Resolution of the City of Fountain Valley implementing preferential permit
parking for Easter, Cinco de Mayo, Mother's Day, Memorial Day, Independence Day and Labor
Page 9
Day for 2026
ACTION:
Move to Approve a Resolution of the City of Fountain Valley implementing
preferential permit parking for Easter, Cinco de Mayo, Mother's Day, Memorial
Day, Independence Day and Labor Day for 2026
MOTION: Grandis
AYES:
NOES:
ABSENT:
ABSTAIN:
8.
SECOND:
Constantine
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
Request to Destroy Police Department Records
ACTION:
Move to Approve a Resolution to Destroy Police Department Records
MOTION: Constantine SECOND:
AYES:
NOES:
ABSENT:
ABSTAIN:
Grandis
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
ADMINISTRATIVE ITEMS
9.
Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2025
Public Comment: Stephen Schwarz
ACTION:
10.
This is a Receive and File action, no vote was taken
Approve the agreement with Hoag Corporate Health for a 3-year term to provide NFPA 1582compliant annual firefighter medical evaluations, replacing the current provider Concentra.
ACTION:
Move to Approve the agreement with Hoag Corporate Health for a 3-year term
to provide NFPA 1582-compliant annual firefighter medical evaluations,
replacing the current provider Concentra.
MOTION: Grandis
AYES:
NOES:
ABSENT:
ABSTAIN:
SECOND:
Constantine
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
Page 10
11.
Amendment #2 to extend Contract #21-50 from July 1, 2024 through June 30, 2026, with
Airwave Communications, Ent., in the amount of $541,083.35
ACTION:
Move to Approve Amendment #2 to extend Contract #21-50 from July 1, 2024
through June 30, 2026, with Airwave Communications, Ent., in the amount of
$541,083.35
MOTION: Harper
AYES:
NOES:
ABSENT:
ABSTAIN:
12.
SECOND:
Constantine
Bui, Constantine, Grandis, Harper, Cunneen
None
None
None
Charter City: Provide Direction to Staff on Language of Proposed Charter; Designate a
Newspaper for Publication of Notice; Approve Communications Plan and Outreach Materials,
Authorize City Manager to Engage Survey Consultant and Outreach Consultant
Public Comments: Michael Relich, Chris Kluwe, Bob Dowe, Mary Ellen Pascucci, Vincent
Morrison, Rudy Huebner, Julie, Vincent Gonzales, Katy Wright, Marjorie Wray, Gary
Godshall, Susan Crook, Linda Ecker, Libby, Martine Speckler, Elizabeth Andrade, Verna
Ayer, Janice Vuong, Marcia McReynolds, Bill Spear, Evan Jorgensen, Eric Lever, Anna
Katsuki, Cathy Ellis. On zoom the public comments were from: Leigh Martin, Brian Kealer,
Stephen Schwarz and Anne Bettinger.
ACTION:
Move to Approve moving forward with a Statistically Valid Survey, with staff
providing three quotes for the City Council to select from.
MOTION: Harper
AYES:
NOES:
ABSENT:
ABSTAIN:
SECOND:
Constantine
Bui, Grandis, Harper, Cunneen
None
None
Constantine
APPOINTMENTS
13.
Amendment to the Mayoral Appointments of Council Members and Staff to Outside
Committees
ACTION:
Move to Approve the term of Council member Constantine on Vector Control
to a two-year term as required by the Health and Safety Code. The term will expire January,
2028.
MOTION: Grandis
AYES:
SECOND:
Cunneen
Bui, Constantine, Grandis, Harper, Cunneen
Page 11
NOES:
None
ABSENT: None
ABSTAIN: None
COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
Council Member Harper – Requested that City Council meetings not occur on a Tuesday preceding a
city holiday where staff is not available on a Monday. Second by Council Member Grandis
CITY COUNCIL/ SUCCESSOR AGENCY/ HOUSING AUTHORITY/ PUBLIC COMMENTS
(Unscheduled Matters Only)
None
CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AB 1234/GENERAL COMMENTS
Mayor Cunneen
December 18
December 29
January 4
January 7
January 9
January 13
January 15
January 20
Attended the Retirement Ceremony for Police Captain Steve DeSantis and
presented a Proclamation
Attended the Police Department badge pinning ceremony
Attended a virtual meeting with Garden Grove Unified School District, Los Amigos
High School, City Manager Le and Deputy City Manager Frizzelle to discuss
partnering pathways and activities in 2026
Joined an informational meeting with city leaders and Bellflower City manager
Ryan Smoot
Attended a breakfast meeting with new Fountain Valley Chamber President van
Vu
Attended the Rotary Club Most Improved student awards
Attended the OC Round Table meeting with Pacifica Services
Attended a Construction network event with city representatives and chaired the
OCTA Citizens Advisory Quarterly meeting
Vice Mayor Harper
December 18
January 6
January 7
January 8
January 12
January 13
January 14
January 15
Attended the Mobile Source Air Pollution Reduction Committee meeting
Attended the Los Amigos High School virtual meeting
Attended the Charter City meeting with City of Bellflower
Attended the Chamber of Commerce Network at Night event
Attended the OCTA Board meeting
Attended the Parks master Plan meeting and the State of the City Filming
Attended the Cal Cities Mayor / Council virtual round table
Attended the OCTA Finance Committee meeting, Kickoff meeting for the OC
around the table, meeting with FM3 survey company and the ACC-OC Board
Installation meeting
Council Member Grandis
December 18
Attended the retirement of Police Captain Steve Desantis and the Community
Page 12
December 22
January 5
January 8
January 12
January 15
Foundation Board meeting
Attended the Kiwanis Orange wood bowling event
Attended the Fountain Valley Schools Foundation Educational
Attended the Fountain Valley Chamber GAC meeting and the Network at Night at
Fountain Bowl
Attended the OCPA Board meeting
Attended the Foundation and Volunteer meeting
Council Member Constantine
December 17
December 18
December 29
January 7
January 8
January 9
January 12
January 13
January 14
Watched the FV Planning Commission Meeting on Zoom. On the agenda were the
restaurant hours, alcohol sales/service hours, and live entertainment hours for new
restaurant JAN NOIRE on Bushard and Warner. Later, I drove around and saw
some holiday decorated homes in our community, though didn’t participate in the
City’s contest judging of these homes.
As the City of Fountain Valley City Trustee, participated in the monthly Orange
County Mosquito and Vector Control Board at the Orange County Mosquito and
Vector Control District in Garden Grove. Later, participated in the Fountain Valley
Community Foundation Christmas Party, Fountain Valley Community Foundation
Grants, and Fountain Valley Community Foundation Board Meeting at The Center
at Founders Village Senior and Community Center.
December 20
Attended the BBQ event at Wild Fork, Huntington Beach, then
the “Santa Claus Meet and Greet” event at Phuc Long Tea & Coffee in the
evening. It was well attended.
Attended the FV Police Department Badge Ceremony in which 3 new police
officers were sworn in. There were also several promotions within the
Department. The ceremony took place at Founders Village Senior and Community
Center.
Participated in a Zoom Meeting with our City Manager, City Clerk, Attorney for the
City, and City Manager Ryan Smoot of the City of Bellflower regarding “Charter City
Perspective from the City Manager of Bellflower”. In the evening, I attended our
Fountain Valley Housing and Development Committee Meeting at City Hall.
Participated in the Fountain Valley Chamber of Commerce Government Affairs
Committee Meeting on Zoom. Stopped in early at Ozzie’s Bar in Fountain Valley
for the Fountain Valley Chamber of Commerce Mixer. After that, I attended the
FVRA/HBRA (Fountain Valley Republican Assembly and Huntington Beach
Republican Assembly) Meeting at IHOP in Huntington Beach. The speakers were
California Lt. Governor Candidate Ebie Lynch, Huntington Beach City Council
Member Andrew Gruel, and CRA VP Russ Neal.
Stopped in at the Social Club hosted by our Fountain Valley Advisory Committee
for Persons with Disabilities at The Center at Founders Village Senior and
Community Center. It was well attended.
Stopped in at City Hall to meet our new Fountain Valley Fire Chief, Chris Nigg and
welcomed him to our team.
Participated in our City’s annual State of the City event filming. Today, the filming
was at Qua Contemporary Chinese Cuisine with Mayor Cunneen. Later, I watched
the Orange County Board of Supervisors Meeting on the County of Orange
website.
Participated in the Cal Cities Roundtable Discussion “Mayors and Council Members
Page 13
January 15
January 17
January 19
January 20
Department Roundtable Discussion” on Zoom.
Participated in a “Discussion on Polling re: Charter City” Meeting on Microsoft
Teams with Consultant FM3 Research, Our City Manager, Maggie, Attorney for the
City, Colin, City Clerk, Rick and 2 representatives from FM3 Research, Adam and
John. Then, participated in a “Fountain Valley Parks & Community Services Master
Plan Briefing” Meeting with our Community Services Director, Rob Frizzelle and
Doug from RHA Landscape Architects on Microsoft Teams. Then, I enjoyed a bite
at the new restaurant Pickle Banh Mi Co at Warner and Bushard for their soft
opening. Later, as the City's Trustee on the Orange County Mosquito and Vector
Control District Board, participated in the monthly Board Meeting at the Orange
County Mosquito and Vector Control District Headquarters in Garden Grove. In the
evening, I participated in the Fountain Valley Community Foundation Board
Meeting at The Center at Founders Village Senior and Community Center via
Zoom.
Participated in the very well-attended Friends of the Fountain Valley Library
General Meeting and Bingo event at the Fountain Valley Library in the Program
Room.
I attended the Orange County Republican Central Committee for the first time ever
to see what it is all about at the Hotel Zessa in Santa Ana. The speaker was Chino
Valley USD President and Candidate for Superintendent of Public Instruction,
Sonja Shaw who gave us an update on her campaign to fix California’s broken
education system. The other presenter was United States Department of Health
and Human Services Regional Director, Victoria Seaman.
Participated in the “City Charter / General Law: Financial Differences?” Meeting on
Zoom from City Hall with City Manager, Maggie, Attorney for the City, Colin,
Finance Director, Ryan, and Drew of DKG Consultants. Later, participated in the
“Mid-Term Budget” Meeting at City Hall with City Manager, Maggie. Finance
Director, Ryan, our City Clerk, Rick and our Mayor, Jim.
Council Member Bui
No Report Filed
ADJOURN THE MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING
AUTHORITY
Mayor Cunneen adjourned the meeting at 10:48 pm to the next Meeting of the Fountain Valley City
Council on February 3, 2026 at 6:00 p.m., in the Fountain Valley Council Chambers, 10200 Slater
Avenue, Fountain Valley.
___________________________
Jim Cunneen, Mayor
Attest:
___________________________
Rick Miller, City Clerk
Page 14
CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To:
SUBJECT:
Honorable Mayor and
Members of the City Council
Agenda Date:
February 3, 2026
City of Fountain Valley Register of Demands for the period of 1/8/2026 to 1/21/2026
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live”
☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing
businesses/opportunities
☐ Attract and retain quality staff through best practices and trends
☐ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY
Attached is the Register of Demands for the City of Fountain Valley to be ratified by the City Council.
DISCUSSION
Pursuant to the State of California’s Government Code 37201 through 37210, the Director of Finance
or their designated representative hereby certifies to the accuracy of the following demands and to
the availability of funds for payment thereof. Demands paid by the city shall be inspected and ratified
by the legislative body on the next available Council agenda. The Finance Department has prepared
the attached Register of Demands summarizing the City's payments released since the previous City
Council meeting.
FINANCIAL ANALYSIS
The attached Register of Demands represents payments made by the City of Fountain Valley
between 1/8/2026 and 1/21/2026 for a total of $5,929,482.33.
ATTORNEY REVIEW
The Attorney for the City reviewed this staff report and concurs with the recommended action.
PUBLIC NOTIFICATION
Not applicable.
Page 15
Register of Demands
February 3, 2026
Page 2
ALTERNATIVES
Alternative No. 1: Approve the attached Register of Demands.
Alternative No. 2: Do not approve as presented and provide direction to staff.
RECOMMENDATION:
Staff recommends Alternative No. 1 to approve the attached Register of Demands representing
payments made by the City of Fountain Valley between 1/8/2026 and 1/21/2026 for a total of
$5,929,482.33.
Prepared by:
Ryan Smith, Finance Director
Reviewed by:
Colin Burns, City Attorney
Approved by:
Maggie Le, City Manager
Attachment 1: Register of Demands 1/8/2026 to 1/21/2026.
Page 16
City Of Fountain Valley
Register of Demands
1/8/2026 - 1/21/2026
Department
Check
Date
Vendor
Description
Doc #
Check/ACH
#
Amount
10000000 NON-DEPARTMENTAL
01/10/26 CALPERS
JAN 2026 - CALPERS MEDICAL
45402
5156
358,246.13
01/08/26 THE LINCOLN NATIONAL
JAN 2026 LIFE INSURANCE/LTD/ADD/EAP
45568
2317668
1,503.14
01/08/26 EMPOWER/BENEFITS COR
PR PPE260102 - DED 7031, 7032, 7033, 7036
45723
5242
111,957.29
01/08/26 CALIFORNIA STATE DIS
PR PPE260102 - DED 6004, 6005, 6007
45724
5243
1,104.35
01/08/26 INTERNAL REVENUE SER
PR PPE260102 - DED 1100, 3000
45731
5245
204,212.12
01/08/26 EMPLOYMENT DEVELOPME
PR PPE260102 - DED 4000
45732
5244
69,770.18
01/08/26 INTERNAL REVENUE SER
PR PPE260102 - DED 1100
45807
2317597
27.72
01/15/26 AFLAC
JAN'26 AFLAC ACCT HH049
45942
2317678
4,696.70
01/15/26 STANDARD INSURANCE C
JAN 2026 - VISION ACTIVE
45975
2317749
3,159.68
01/15/26 STANDARD INSURANCE C
JAN 2026 - VISION COBRA
45981
2317750
134.20
01/21/26 FOUNTAIN VALLEY POLI
PR PPE260116 - DED 8002
46352
5325
2,350.00
01/21/26 FOUNTAIN VALLEY CRED
PR PPE260116 - DED 9500
46353
5323
31,929.60
01/21/26 FOUNTAIN VALLEY FIRE
PR PPE260116 - DED 8000
46354
5324
2,833.70
01/21/26 MISSION SQUARE RET P
PLAN #803216 - PR PPE260116 - DED 2013, 2015
46357
5330
3,037.71
01/21/26 MISSION SQUARE RET P
PLAN #800389 - PR PPE260116 - DED 2011
46358
5331
1,156.23
01/21/26 MISSION SQUARE RET P
PLAN #800414 - PR PPE260116 - DED 2014
46359
5332
226.75
01/21/26 MISSION SQUARE RET P
PLAN #108536 - PR PPE260116 - DED 2018
46360
5333
576.90
01/21/26 U.S. BANK N.A.
PR PPE260116 - DED 7029, 7030
46361
5334
3,540.93
01/21/26 FVPOA PAC
PR PPE260116 - DED 8005
46362
5326
495.00
01/21/26 INTERNATIONAL BRO
PR PPE260116 - DED 8003
46365
5327
500.00
01/21/26 INTERNATIONAL BRO
PR PPE260116 - DED 8004
46366
5328
675.00
01/21/26 INTERNATIONAL BRO
PR PPE260116 - DED 8001
46367
5329
825.00
TOTAL NON-DEPARTMENTAL
802,958.33
10000010 NON-DEPARTMENTAL
01/10/26 CALPERS
JAN 2026 - CALPERS MEDICAL
45402
5156
TOTAL NON-DEPARTMENTAL
30,618.00
30,618.00
10010103 OFFICE OF CITY MANAGER
01/15/26 CITY OF BREA
OCCMA NAPA DINNER RSVP
45995
2317689
TOTAL OFFICE OF CITY MANAGER
95.00
95.00
10010104 ADMIN SERVICES
01/08/26 AT&T MOBILITY
10/27 - 11/26/25 ADMIN CELL PHONES
45601
2317603
194.75
01/08/26 JPW COMMUNICATIONS
NOV. '25 - COMMUNICATIONS, MARKETING, PR
45235
5272
3,034.49
01/08/26 TOWNSEND PUBLIC AFFA
DEC. '25 - GRANT WRITING SERVICES
45105
5281
6,000.00
01/08/26 AMAZON
DRY ERASE CALENDAR, MARKERS
45618
5260
102.14
01/15/26 AT&T MOBILITY
11/27 - 12/26/25 ADMIN CELL PHONES
45694
2317684
197.07
TOTAL ADMIN SERVICES
10010105 RECORDS MANAGEMENT
Page 17
9,528.45
01/15/26 ORANGE COUNTY REGIST
OCT. '25 - LEGAL NOTICE
45990
2317731
886.26
01/15/26 ORANGE COUNTY REGIST
NOV. '25 - LEGAL NOTICE
45991
2317731
604.65
TOTAL RECORDS MANAGEMENT
1,490.91
10020200 HUMAN RESOURCES
01/10/26 CALPERS
JAN 2026 - CALPERS MEDICAL
45402
5156
488.02
01/13/26 CALPERS
2026 REPLACEMENT BENEFIT CHGS
45957
5285
978.48
01/08/26 NATIONAL TESTING NET
2025-2026 ANNUAL NTN MBSHP ECOMM
45591
2317634
750.00
01/08/26 BIOMETRICS4ALL, INC
DEC 2025- HR RELAY FEES
45689
5262
19.25
01/15/26 CONCENTRA MEDICAL CE
12/18/25 HR OCCUPATIONAL MEDICAL
45983
2317691
588.20
01/15/26 CONCENTRA MEDICAL CE
12/10 - 12/12/25 HR OCCUPATIONAL MEDICAL
45994
2317692
1,524.45
01/08/26 AMAZON
DECEMBER 2025 HR OFFICE SUPPLIES
45651
5261
32.60
01/08/26 SHRED-IT USA LLC
12/17/2025 - MONTHLY SHRED-IT SERVICES FOR
45653
2317651
130.93
01/08/26 AT&T MOBILITY
11/27/25 -12/26/25 HR CELL PHONE
45673
2317609
328.46
01/15/26 EXPERIAN
11/29 - 12/26/25 PRE EMPLOYMENT CREDIT
45817
2317700
25.00
01/08/26 DF POLYGRAPH
PRE-EMPLOYMENT POLYGRAPH SERVICES
45677
5268
400.00
01/08/26 PSYCHOLOGICAL CONSUL
PRE EMPLOYMENT PSYCH EVALUATIONS
45684
2317642
473.00
01/08/26 THE COUNSELING TEAM
JANUARY 2026 EAP SERVICES
45692
2317666
1,575.00
01/15/26 CONCENTRA MEDICAL CE
01/06/26 HR OCCUPATIONAL MEDICAL
45999
2317693
319.60
TOTAL HUMAN RESOURCES
7,632.99
10030300 PLANNING
01/15/26 KLING CONSULTING GRO
OCT 2025 SOILS REVIEW SVCS 2025-1184 9677
45773
2317718
850.00
01/15/26 KLING CONSULTING GRO
OCT 2025 SOILS RVW CONSULTING SVCS FOR
45786
2317718
850.00
01/15/26 KLING CONSULTING GRO
NOV 2025 SOILS RVW CONSULTING SVCS FOR
45778
2317718
850.00
01/15/26 KLING CONSULTING GRO
SOILS RVW CONSULTING SVCS FOR 2025-1685
45779
2317718
850.00
01/15/26 KLING CONSULTING GRO
SOILS RVW CONSULTING SVCS FOR 2025-1736
45780
2317718
850.00
01/15/26 KLING CONSULTING GRO
NOV 2025 SOILS RVW CONSULTING SVCS FOR
45781
2317718
850.00
01/08/26 VERIZON WIRELESS
12/26/25-01/25/26 CELL PHONES & IPADS
45660
2317674
40.07
01/08/26 AT&T MOBILITY
11/27-12/26/25 CELL PHONES & IPADS
45661
2317608
90.96
01/08/26 THOMAS SU
CUP REFUND - THOMAS SU INV 29299
45794
2317669
3,705.00
TOTAL PLANNING
8,936.03
10030301 BUILDING & SAFETY
01/08/26 AMAZON
2026 CALENDARS
45420
5260
23.58
01/08/26 VERIZON WIRELESS
12/26/25-01/25/26 CELL PHONES & IPADS
45660
2317674
99.31
01/08/26 AT&T MOBILITY
11/27-12/26/25 CELL PHONES & IPADS
45661
2317608
213.18
01/15/26 CALIFORNIA BUILDING
3RD QTR OCT - DEC 2025 SB1473 GREEN
45856
2317688
(69.10)
01/15/26 DEPARTMENT OF CONSER
4th QTR OCT-DEC 2025 SMIP FEES FOR
45858
2317696
(108.46)
01/08/26 TRUE NORTH COMPLIANC
DEC 2025 BUILDING PLAN RVW AND STAFFING
45681
5282
16,317.50
TOTAL BUILDING & SAFETY
16,476.01
10030305 ECONOMIC DEVELOPMENT
01/08/26 AT&T MOBILITY
11/27-12/26/25 CELL PHONES & IPADS
45661
2317608
45.48
01/15/26 COSTAR REALTY INFORM
1/1-1/31/26 REAL ESTATE SEARCH SERVICE
45818
2317694
412.69
TOTAL ECONOMIC DEVELOPMENT
458.17
10030310 CODE ENFORCEMENT
01/08/26 VERIZON WIRELESS
12/26/25-01/25/26 CELL PHONES & IPADS
45660
2317674
38.01
01/08/26 AT&T MOBILITY
11/27-12/26/25 CELL PHONES & IPADS
45661
2317608
40.74
Page 18
TOTAL CODE ENFORCEMENT
78.75
10040400 FINANCE
01/08/26 HINDERLITER, DE LLAM
OCT-DEC 2025 CONTR SVC TRANS TAX
45761
2317627
01/15/26 AT&T MOBILITY
12/27 - 1/26/26 R SMITH CELL PHONE
45978
2317686
49.72
01/08/26 RAMS, LLP
DEC 2025 PROGRESS BILLING FOR FY24-25
45785
2317644
5,444.00
01/15/26 CLIENTFIRST CONSULTI
11/1-12/31/25 HCM SYSTEM REVIEW
45982
5296
3,735.00
TOTAL FINANCE
300.00
9,528.72
10040401 PURCHASING
01/08/26 CANTEEN REFRESHMENT
COFFEE SERVICE FOR CITY HALL - OCT 2025
45646
5265
218.31
01/08/26 CANTEEN REFRESHMENT
COFFEE SERVICE FOR CITY HALL - NOV 2025
45647
5265
419.71
01/08/26 QUENCH USA INC
WATER INSTALL AND PORTION OF MNTHLY
45645
5279
777.48
01/15/26 NEOFUNDS/TOTALFUNDS
202512 POSTAGE REPLENISHMENT
45977
2317729
3,000.00
01/08/26 CANTEEN REFRESHMENT
COFFEE SERVICE FOR CITY HALL - DEC 2025
45648
5265
346.96
01/08/26 HB FASTPRINT, INC
COUNCIL BUSINESS CARDS
45649
2317626
158.39
01/08/26 QUENCH USA INC
WATER SYSTEM - CULLIGAN THROUGH 01/31/26
45719
5279
1,127.68
01/08/26 AMAZON
OFFICE SUPPLIES
45775
5260
333.42
TOTAL PURCHASING
6,381.95
10050500 ENGINEERING
01/15/26 AGA ENGINEERS, INC
OCT 2025 - DESIGN 4 TS MIDBLOCK ART SCH
45760
2317679
11,945.00
01/15/26 AGA ENGINEERS, INC
NOV 2025 - DESIGN 4 TS MIDBLOCK ART SCH
45766
2317679
11,015.00
01/15/26 AMAZON
DEC 2025 - PW ENG OFFICE SUPPLIES
45663
5288
77.28
01/15/26 AT&T MOBILITY
11/27-11/26/25 CELL PH TG SM KK JP KH RD SS
45666
2317682
487.34
01/15/26 CANON U.S.A., INC.
JAN 2026 - CANON MAINTENANCE & SERVICES
45667
5293
433.37
01/15/26 CANON U.S.A., INC.
ADDITIONAL TONER PEARLS - 4
45917
5293
1,606.11
TOTAL ENGINEERING
25,564.10
10050503 STREET LIGHTING
01/15/26 SO CALIF EDISON CO
DEC 2025 - STREET LIGHTS ELECTRICITY
45713
2317743
8,506.46
01/15/26 YUNEX, LLC
DEC 2025 - T.S. MAINTENANCE
45809
5317
3,235.24
01/15/26 YUNEX, LLC
DEC 2025 - T.S. CALL OUTS
45810
5317
4,232.06
01/15/26 SO CALIF EDISON CO
DEC 2025 - STREET LIGHTS ELECTRICITY
45928
2317746
18,444.52
TOTAL STREET LIGHTING
34,418.28
10050550 RIGHTS-OF-WAY
01/08/26 SO CALIF EDISON CO
11/03/25 to 12/03/25 MEDIANS
45634
2317659
457.25
01/08/26 SO CALIF EDISON CO
12/04/25 to 01/05/26 ROWS
45812
2317661
113.05
01/15/26 NIEVES LANDSCAPE, IN
12/2025 MEDIAN & ROW LANDSCAPE
45829
2317730
26,307.57
TOTAL RIGHTS-OF-WAY
26,877.87
10050551 TREE MAINTENANCE
01/08/26 GREAT SCOTT TREE SER
2025 TREE PRUNING
45577
5269
953.95
01/08/26 GREAT SCOTT TREE SER
TREE REMOVAL AT SANTA GERTRUDES CIRCLE
45576
5269
355.78
01/08/26 GREAT SCOTT TREE SER
2025 TREE REMOVAL AT 9669 TOUCAN AVE
45578
5269
3,379.82
01/15/26 A.Y. NURSERY
PARKWAY TREES
45851
2317676
1,266.94
TOTAL TREE MAINTENANCE
5,956.49
10050552 PARK MAINTENANCE
01/08/26 CINTAS CORPORATION 6
11/26/25 UNIFORMS
45597
2317614
24.68
01/08/26 MERCHANTS LANDSCAPE
11/2025 CIVIC FAC. MAINTENANCE
45589
5273
4,183.54
Page 19
01/08/26 MERCHANTS LANDSCAPE
11/2025 PARKS LANDSCAPE MAINTENANCE
45590
5273
01/08/26 CINTAS CORPORATION 6
12/4/25 UNIFORMS
45598
2317614
01/08/26 CINTAS CORPORATION 6
12/11/25 UNIFORMS
45599
2317614
20.07
01/08/26 SO CALIF EDISON CO
11/29/25 to 12/29/25 IRRIGATION & PARKS
45632
2317658
681.80
01/08/26 SO CALIF EDISON CO
12/05/25 to 01/06/26 NIEBLAS PARK (GARDENIA)
45820
2317662
31.43
01/15/26 AMAZON
IPHONE WATERPROOF CASE
45958
5288
21.74
TOTAL PARK MAINTENANCE
21,985.27
20.07
26,968.60
10050553 CONCRETE MAINTENANCE
01/15/26 AMAZON
CLIPBOARD PACK
45967
5288
10.01
01/15/26 AMAZON
NAMEPLATE FOR STREETS FOREMAN
45974
5288
21.53
TOTAL CONCRETE MAINTENANCE
31.54
10050554 PAVEMENT MAINTENANCE
01/08/26 S C SIGNS SUPPLIES
HEIL AND ED ARNOLD WAY SIGNS
45585
2317649
767.18
01/08/26 S C SIGNS SUPPLIES
REFACE STREET NAME SIGNS
45586
2317649
234.90
01/08/26 VULCAN MATERIAL COMP
ASPHALT
45572
2317675
240.22
01/08/26 UNITED RENTALS NORTH
PROPANE
45573
2317671
72.85
01/08/26 ALL AMERICAN ASPHALT
ASPHALT
45583
2317601
299.34
01/08/26 CINTAS CORPORATION 6
11/26/25 UNIFORMS
45597
2317614
49.52
01/08/26 ALL AMERICAN ASPHALT
ASPHALT
45584
2317601
305.07
01/08/26 ROSEBURROUGH TOOL IN
BRUSH W/HANDLE
45574
2317648
15.27
01/08/26 CINTAS CORPORATION 6
12/4/25 UNIFORMS
45598
2317614
35.80
01/08/26 ALL AMERICAN ASPHALT
ASPHALT
45575
2317601
206.65
01/08/26 CINTAS CORPORATION 6
12/11/25 UNIFORMS
45599
2317614
35.80
01/15/26 RESOURCE BUILDING MA
CONCRETE MIX
45642
2317739
379.05
01/15/26 RESOURCE BUILDING MA
CONCRETE MIX
45826
2317739
308.15
01/15/26 RESOURCE BUILDING MA
CONCRETE MIX
45823
2317739
351.52
TOTAL PAVEMENT MAINTENANCE
3,301.32
10050555 STORM DRAIN MAINT
01/08/26 CINTAS CORPORATION 6
11/26/25 UNIFORMS
45597
2317614
8.77
01/08/26 CINTAS CORPORATION 6
12/4/25 UNIFORMS
45598
2317614
8.77
01/08/26 CINTAS CORPORATION 6
12/11/25 UNIFORMS
45599
2317614
13.35
01/08/26 AMAZON
2024 STANDARD SPCIFICATIONS BOOK
45413
5260
268.08
01/08/26 JOHN L. HUNTER & ASS
SEP 2025 - WQMP REVIEWS 16582
45670
2317629
467.50
01/08/26 JOHN L. HUNTER & ASS
SEP 2025 - HYDRO REVIEWS 17103 MAGNOLIA
45671
2317629
271.00
01/08/26 SO CALIF EDISON CO
11/17/25 to 12/16/25 SANDLEWOOD PUMP
45525
2317652
654.49
01/15/26 SO CALIF GAS CO
12/4/25-1/6/26 WALNUT PUMP STATION
45932
2317747
185.08
01/15/26 SO CALIF GAS CO
12/5/25-1/7/26 SANDALWOOD PUMP STATION
45927
2317747
65.47
TOTAL STORM DRAIN MAINT
1,942.51
10050557 STREET SWEEPING
01/15/26 SCA OF CA, LLC
11/25 MONTHLY STREET SWEEPING
45815
5314
TOTAL STREET SWEEPING
35,407.69
35,407.69
10050558 RECREATION CENTER
01/15/26 MERCHANTS LANDSCAPE
11/2025 SPORTS PARK LANDSCAPE MAINT
45588
5306
42,618.77
01/15/26 HERITAGE LANDSCAPE
SUPPLIES FOR LANDSCAPE INSPECTOR
45595
2317713
393.57
01/15/26 GRAINGER, INC.
ORANGE FENCE FOR SP
45596
2317712
1,083.86
Page 20
01/08/26 ORANGE COUNTY WATER
RECYCLED WATER USAGE 8/19/25 TO 12/7/25
45609
5277
TOTAL RECREATION CENTER
13,416.78
57,512.98
10060600 FIRE SUPPRESSION
01/15/26 L.N. CURTIS & SONS
FIELD EQUIPMENT - EMERGENCY PLUGS
45864
2317720
3,030.26
01/15/26 INLAND FLEET SOLUTIO
APPARATUS MAINTENANCE AND REPAIR RIG
45868
2317715
1,134.70
01/15/26 INLAND FLEET SOLUTIO
APPARATUS MAINTENANCE AND REPAIR RIG
45869
2317715
494.38
01/15/26 ARAMARK REFRESHMENT
COFFEE LEASE STATION 1
45873
2317680
28.00
01/15/26 PURETEC INDUSTRIAL W
DEIONIZED WATER TANK RENTAL STATION 1
45874
2317735
21.67
01/15/26 PURETEC INDUSTRIAL W
DEIONIZED WATER TANK RENTAL STATION 2
45875
2317735
21.67
01/15/26 PURETEC INDUSTRIAL W
DEIONIZED WATER SYSTEM STATION 2
45876
2317735
130.75
01/15/26 VERIZON WIRELESS
12.23.25-1.22.26 FIRE AVL TRACKERS
45877
2317757
990.26
01/15/26 VERIZON WIRELESS
12.26.25-1.25.26 FIRE CELL PHONES
45880
2317760
27.62
01/15/26 L.N. CURTIS & SONS
FIELD EQUIPMENT - ACTION COUPLING
45881
2317720
602.83
01/15/26 L.N. CURTIS & SONS
FIELD EQUIPMENT - 6" GATE VALVE KEY
45882
2317720
225.03
01/15/26 L.N. CURTIS & SONS
FIELD EQUIPMENT - FOAM EDUCTOR
45883
2317720
1,738.16
01/15/26 RAPCO INDUSTRIES, IN
FIELD EQUIPMENT - SHARPENED CUTTERS
45884
2317737
101.40
01/15/26 MES SERVICE CO
HYDROTEST
45886
5307
261.00
TOTAL FIRE SUPPRESSION
8,807.73
10060601 PARAMEDICS
01/15/26 TURNOUT MAINTENANCE
CLEAN/REPAIR TURNOUTS
45885
2317755
TOTAL PARAMEDICS
356.04
356.04
10060602 AMBULANCE SERVICES
01/15/26 SPECTRUM GAS PRODUCT
OXYGEN TANKS STATION 1
45871
2317748
136.85
01/15/26 SPECTRUM GAS PRODUCT
OXYGEN TANKS STATION 2
45872
2317748
64.40
01/15/26 VERIZON WIRELESS
12.26.25-1.25.26 AMBULANCE CELL PHONE
45878
2317758
38.86
01/15/26 VERIZON WIRELESS
12.23.25-1.22.26 AMBULANCE AVL TRACKERS
45879
2317759
152.04
01/15/26 CARE AMBULANCE
11.1.25-11.30.25 SURGE AMBULANCE SERVICES
45887
5294
16,683.75
01/15/26 CARE AMBULANCE
11.25.25-12.8.25 CONTRACT AMBULANCE
45892
5294
56,110.44
01/15/26 CARE AMBULANCE
12.9.25-12.22.25 CONTRACT AMBULANCE
45893
5294
57,196.44
01/15/26 CARE AMBULANCE
12.23.25-1.5.26 CONTRACT AMBULANCE
45894
5294
57,196.44
01/15/26 BOUND TREE MEDICAL
FIRST AID/MEDICAL SUPPLIES
45895
5292
1,786.81
01/15/26 BOUND TREE MEDICAL
FIRST AID/MEDICAL SUPPLIES
45896
5292
790.83
01/15/26 BOUND TREE MEDICAL
FIRST AID/MEDICAL SUPPLIES
45897
5292
1,773.51
01/15/26 BOUND TREE MEDICAL
FIRST AID/MEDICAL SUPPLIES
45898
5292
786.93
01/15/26 BOUND TREE MEDICAL
FIRST AID/MEDICAL SUPPLIES
45899
5292
1,120.58
01/15/26 LIFE ASSIST
FIRST AID/MEDICAL SUPPLIES
45900
5304
2,180.64
01/15/26 LIFE ASSIST
FIRST AID/MEDICAL SUPPLIES
45901
5304
314.05
TOTAL AMBULANCE SERVICES
196,332.57
10060603 FIRE PREVENTION
01/15/26 THOMSON REUTERS WEST
RENWAL 19 PUBLC SAFETY
45870
2317753
304.39
01/15/26 VERIZON WIRELESS
12.26.25-1.25.26 FIRE CELL PHONES
45880
2317760
51.95
TOTAL FIRE PREVENTION
356.34
10060604 FIRE RESERVES
01/15/26 LIMON, JOSEPH
DECEMBER 2025 RESERVE MEAL STIPENED
45902
5305
40.00
01/15/26 BALLANTYNE, RILEY M
DECEMBER 25 RESERVE MEAL STIPENED
45903
5291
40.00
Page 21
01/15/26 CHEN, SCOTT
DECEMBER 2025 RESERVE MEAL STIPENED
45904
5295
40.00
01/15/26 LARITA, NOEL
DECEMBER 2025 RESERVE MEAL STIPENED
45905
5302
40.00
01/15/26 DAGARIN, NICHOLAS
DECEMBER 2025 RESERVE MEAL STIPENED
45906
5297
40.00
01/15/26 HOWREN, DONALD
DECEMBER 2025 RESERVE MEAL STIPENED
45907
5300
40.00
01/15/26 ESTERHOLT, JAKE
DECEMBER 2025 RESERVE MEAL STIPENED
45908
5298
40.00
01/15/26 NECHAI, VLADISLAV
DECEMBER 2025 RESERVE MEAL STIPENED
45909
5308
40.00
01/15/26 QUINONEZ, CESAR
DECEMBER 2025 RESERVE MEAL STIPENED
45910
5310
40.00
01/15/26 ORDUNO, VICTOR E
DECEMBER 2025 RESERVE MEAL STIPENED
45911
5309
40.00
01/15/26 WESLEY, KAILER
DECEMBER 2025 RESERVE MEAL STIPENED
45912
5316
40.00
TOTAL FIRE RESERVES
440.00
10060605 DISASTER PREPAREDNESS
01/15/26 VERIZON WIRELESS
12.26.25-1.25.26 FIRE CELL PHONES
45880
2317760
TOTAL DISASTER PREPAREDNESS
38.86
38.86
10070700 PATROL
01/08/26 QUENCH USA INC
WATER INSTALL AND PORTION OF MNTHLY
45645
5279
347.78
01/08/26 OC UNIFORMS & TAILOR
RECRUIT HERNANDEZ ACADEMY SUPPLIES
45746
2317637
1,644.77
01/08/26 OC UNIFORMS & TAILOR
RECRUIT BLAIN ACADEMY SUPPLIES
45747
2317637
1,701.43
01/08/26 OC UNIFORMS & TAILOR
RECRUIT RAMIREZ ACADEMY SUPPLIES
45748
2317637
1,726.43
01/08/26 OC UNIFORMS & TAILOR
RECRUIT JOHANSSON ACADEMY SUPPLIES
45749
2317637
1,751.43
01/08/26 OC UNIFORMS & TAILOR
J. HERELD REPLACEMENT PANTS
45750
2317637
171.76
01/08/26 OC UNIFORMS & TAILOR
RECRUIT VANHORN ACADEMY SUPPLIES
45751
2317637
1,776.44
01/08/26 OC UNIFORMS & TAILOR
RECRUIT J. RODRIGUEZ ACADEMY SUPPLIES
45753
2317637
1,726.43
01/08/26 OC UNIFORMS & TAILOR
C. LEE UNIFORM
45754
2317637
403.25
01/08/26 RIO HONDO REGIONAL T
TUITION - FTO UPDATE - J. HUGHES
45768
2317646
50.00
01/08/26 OC UNIFORMS & TAILOR
RECRUIT RADOJEVIC ACADEMY SUPPLIES
45752
2317637
1,789.48
01/08/26 PETTY CASH FIELD SER
PETTY CASH REIMBURSEMENT
45451
2317639
417.46
01/08/26 V&V MANUFACTURING, I
NEW BADGES (2) CAPTAIN (1) SERGEANT
45763
2317673
541.41
01/08/26 AMAZON
DEPARTMENT SUPPLIES
45762
5260
51.67
01/08/26 AMAZON
RUBBER STAMP
45755
5260
11.35
01/08/26 AMAZON
DEPARTMENT SUPPLIES
45758
5260
110.11
01/08/26 CITY NET
NOV 2025 - OUTREACH SERVICES
45759
2317615
31,416.62
01/08/26 CALIF FORENSIC PHLEB
DEC 2025 - BLOOD DRAWS
45771
2317611
2,212.00
01/08/26 QUENCH USA INC
WATER SYSTEM - CULLIGAN THROUGH 01/31/26
45719
5279
626.06
01/08/26 SHRED-IT USA LLC
DEPARTMENT SHREDDING - 12/10 & 12/24
45745
2317650
264.00
01/08/26 AMAZON
RECORDS DATE STAMPS
45772
5260
126.35
TOTAL PATROL
48,866.23
10070701 INVESTIGATION
01/15/26 FLOCK GROUP, INC
FIXED AUTOMATED LICENSE PLATE READER
45736
5299
30,000.00
01/08/26 PREMIER FIRST RESPON
THERAPY #7 - APPT 2 AND 3
45737
2317640
300.00
01/08/26 PREMIER FIRST RESPON
THERAPY #7 - APPT 4
45738
2317640
150.00
01/08/26 AMAZON
PROPERTY SUPPLIES
45757
5260
148.97
01/08/26 COSTELLOE, ROCHELLE
MEALS/MILEAGE PEER SUPPORT CONF
45767
5267
309.86
TOTAL INVESTIGATION
30,908.83
10070702 TRAFFIC
01/08/26 UNIVERSAL PROTECTION
11/28/25-12/25/25 PARKING ENFORCEMENT
Page 22
45740
5283
14,781.00
TOTAL TRAFFIC
14,781.00
10070705 L.E. COMMUNICATIONS
01/08/26 PRIMO BRANDS
8710321383 PD WATER DELIVERY FINAL
45770
2317641
TOTAL L.E. COMMUNICATIONS
34.92
34.92
10070707 CRIME PREVENTION
01/08/26 PETTY CASH FIELD SER
PETTY CASH REIMBURSEMENT
45451
2317639
288.20
01/08/26 AMAZON
RUBBER STAMP
45769
5260
11.35
TOTAL CRIME PREVENTION
299.55
10070708 RANGE
01/08/26 CITY OF WESTMINSTER
NOV 2025 - RANGE 11/12, 11/15, 11/28
45764
2317616
1,380.00
01/08/26 ADKINS, BERTRUM A.
DEC 2025 - RANGEMASTER
45756
5259
1,000.00
TOTAL RANGE
2,380.00
10080800 RECREATION CENTER
01/08/26 PRIMO BRANDS
8710024716 REC CENTER REC WATER 10/27/25-
45708
2317641
01/08/26 SPECTRUM GAS PRODUCT
HELIUM REFILL 11/30/25
45711
2317663
26.00
01/08/26 QUENCH USA INC
WATER INSTALL AND PORTION OF MNTHLY
45645
5279
171.48
01/15/26 VERIZON WIRELESS
11/2 - 12/1/25 RC PARK PATROL @ ATHLETICS
45966
2317761
45.02
01/08/26 SPECTRUM GAS PRODUCT
HELIUM REFILL 12/31/25
45709
2317663
26.00
01/08/26 QUENCH USA INC
WATER SYSTEM - CULLIGAN THROUGH 01/31/26
45719
5279
382.82
01/15/26 AMAZON
EQUIPMENT FOR YOUTH BASKETBALL 1WCJ-
45816
5289
115.57
01/15/26 MANHATTAN STITCHING
COACH SHIRTS FOR YOUTH BASKETBALL
45922
2317722
363.23
01/15/26 MANHATTAN STITCHING
COACH SHIRTS
45923
2317723
121.78
01/15/26 MANHATTAN STITCHING
JERSEYS FOR YOUTH BASKETBALL
45924
2317724
1,000.00
TOTAL RECREATION CENTER
19.54
2,271.44
10080801 ATHLETICS
01/15/26 VERIZON WIRELESS
11/2 - 12/1/25 RC PARK PATROL @ ATHLETICS
45966
2317761
37.59
01/15/26 AMAZON
(2) HYRDRANT WRENCHES FOR WATER
45791
5288
63.06
01/15/26 REC SVCS REFUND
REFUND YBK WINTER 26
45915
2317738
70.00
01/15/26 MANHATTAN STITCHING
JERSEYS FOR YOUTH BASKETBALL
45924
2317724
1,979.75
TOTAL ATHLETICS
2,150.40
10080810 SENIOR & COMM CENTER
01/08/26 AT&T MOBILITY
10/27 - 11/26/25 R FRIZZELLE CELL
45602
2317604
15.06
01/08/26 AMAZON
OFFICE SUPPLIES
45739
5260
55.15
01/08/26 AMAZON
EXTERNAL DVD PLAYER FOR NEW PROGRAM
45718
5260
14.87
01/15/26 AT&T MOBILITY
11/27 - 12/26/25 R FRIZZELLE CELL
45693
2317683
60.54
01/08/26 THE LIGHTHOUSE OUTRE
SR CASE MGMT & REFERRAL/SOCIAL SVC
45650
2317667
4,672.50
01/15/26 SPECTRUM GAS PRODUCT
SENIOR CENTER HELIUM TANK RENTAL
45951
2317748
13.00
01/08/26 QUENCH USA INC
WATER SYSTEM - CULLIGAN THROUGH 01/31/26
45719
5279
146.09
01/15/26 AMAZON
SUPPLIES FOR CRAFT & CHAT PROGRAM FEB
45862
5288
41.51
01/15/26 S.C. GYM REPAIR
SC FITNESS ROOM MONTHLY SERVICE &
45985
2317740
264.37
TOTAL SENIOR & COMM CENTER
5,283.09
10080811 SENIOR TRANSPORTATION
01/08/26 OCY MANAGEMENT LLC
NOV 2025 SENIOR TRANSPORTATION
TOTAL SENIOR TRANSPORTATION
10080820 CONTRACT CLASSES
Page 23
45680
5276
12,726.00
12,726.00
01/08/26 CAMARENA, EDWARD J
INSTRUCTOR PAYMENT 271132-A1
45613
5264
3,897.34
01/08/26 REC SVCS REFUND
REFUND FOR 433050-A1
45652
2317645
105.00
01/15/26 COM SVCS REFUND
REFUND FOR INTEGRAL TAI CHI 1
45947
2317690
42.00
TOTAL CONTRACT CLASSES
4,044.34
10080821 SPECIAL EVENTS
01/08/26 AMAZON
SPECIAL EVENT SUPPLIES - TL
45707
5260
326.20
01/08/26 QUANTUM SIGNS & GRAP
HOLIDAY HOUSE DECORATING CONTEST
45782
2317643
265.08
01/15/26 QUANTUM SIGNS & GRAP
KINDERVISION BANNER
45925
2317736
228.38
TOTAL SPECIAL EVENTS
819.66
10080823 PARK PATROL
01/15/26 VERIZON WIRELESS
11/2 - 12/1/25 RC PARK PATROL @ ATHLETICS
45966
2317761
TOTAL PARK PATROL
51.30
51.30
10090004 PENSION/OPEB
01/15/26 CALPERS
ADDT'L UAL PMT 25.26-CLSSC SFTY TIER
45959
5286
TOTAL PENSION/OPEB
3,000,000.00
3,000,000.00
10095001 GENERAL FUND
01/15/26 PSOMAS
11/21-12/25/25 I405 IMPROVEMENT
45717
2317734
TOTAL GENERAL FUND
6,351.79
6,351.79
11000000 ISF INFORMATION PROCESSING
01/08/26 THOMAS SU
CUP REFUND - THOMAS SU INV 29299
45794
2317669
TOTAL ISF INFORMATION PROCESSING
195.00
195.00
11010050 ISF IS ADMIN CAPITAL
01/15/26 KONICA MINOLTA BUSIN
ONBASE SUBSCRIPTION RENEWAL
45861
2317719
28,149.48
01/08/26 ADVANCED OFFICE / IN
CONTRACT M22588 OVERAGE 11/3 - 12/2/25
45655
2317599
113.77
01/08/26 ADVANCED OFFICE / IN
CONTRACT 41585 OVERAGE 11/6 - 12/5/25
45656
2317599
40.40
01/08/26 ADVANCED OFFICE / IN
CONTRACT 41194 OVERAGE 11/18 - 12/17/25
45657
2317599
14.83
01/08/26 ADVANCED OFFICE / IN
RICOHS LEASED 12/15/25 - 1/15/26
45665
2317598
2,274.12
01/08/26 MAVERICK DATA SYSTEM
WARRANT BUILDER ACCOUNT ALIGNMENT
45614
2317633
434.70
01/08/26 ADVANCED OFFICE / IN
CONTRACT 41290 OVERAGE 11/26 - 12/25/25
45659
2317599
1,018.35
01/08/26 COMMUNICATION STRAT
COM-STRAT TEAMS PHONE INTEGRATION
45615
5266
3,997.50
01/08/26 MILLER MENDEL, INC
SOCIAL MEDIA REPORT - 11/3, 11/12, & 11/17/25
45776
5274
90.00
01/08/26 MILLER MENDEL, INC
CREDIT REPORT 11/3, 11/12, & 11/17/25
45777
5274
18.00
01/08/26 AMAZON
HP 206A BLACK TONER - PD
45617
5260
91.39
01/08/26 AMAZON
2 FLASH DRIVES 1 SPACE HEATER
45620
5260
93.49
01/08/26 AMAZON
DISPLAYPORT TO HDMI ADAPETERS
45621
5260
143.70
01/08/26 AMAZON
2 WEB CAMERAS
45622
5260
103.30
01/08/26 RON TURLEY ASSOCIATE
RON TURLEY ASSOCIATE SUBSCRIPTION
45658
2317647
2,650.36
01/08/26 NMK CORPORATION
CISCO SWITCHES - CITY NETWORK UPGRADE
45624
2317635
49,484.99
TOTAL ISF IS ADMIN CAPITAL
88,718.38
11010104 ISF IS
01/08/26 AT&T MOBILITY
10/27 - 11/26/25 EMERGENCY CELL
45605
2317606
265.52
01/08/26 AT&T MOBILITY
10/27 - 11/26/25 IT STAFF PHONES
45606
2317607
299.70
01/15/26 AT&T MOBILITY
11/27 - 12/26/25 IT STAFF PHONES
45695
2317685
151.59
TOTAL ISF IS
11110000 ISF GB CITY HALL
Page 24
716.81
01/08/26 CINTAS CORPORATION 6
11/26/25 UNIFORMS
45597
2317614
18.86
01/08/26 CINTAS CORPORATION 6
12/4/25 UNIFORMS
45598
2317614
18.86
01/08/26 DMS FACILITY SERVICE
12/2025 MAINTENANCE SERVICE
45580
2317620
3,676.12
01/08/26 CINTAS CORPORATION 6
12/11/25 UNIFORMS
45599
2317614
18.86
01/08/26 PACIFIC COAST REFRIG
12/25 CITY HALL HVAC MAINTENANCE
45683
2317638
2,040.22
01/15/26 PACIFIC COAST REFRIG
CITY HALL ATV SPLIT UNIT REPAIR
45814
2317732
886.00
01/15/26 FRONTIER COMMUNICATI
12/28 - 1/27/26 EOC LINES
45703
2317707
730.91
01/15/26 ROAD RUNNER EXTERMIN
1/2026 MONTHLY PEST AND RODENT-CITY HALL
45847
5311
76.00
01/15/26 FRONTIER COMMUNICATI
1/1 - 1/31/26 METRONET
45969
2317708
522.23
01/15/26 SO CALIF EDISON CO
12/08/25 to 01/07/26 CITY HALL
45921
2317741
6,945.22
01/15/26 SO CALIF GAS CO
12/4/25-1/6/26 CITY HALL
45934
2317747
940.48
TOTAL ISF GB CITY HALL
15,873.76
11150000 ISF GB CITY YARD
01/08/26 TRICOM FIRE & ELECTR
ANNUAL ELEVATOR RE-CALL TEST
45527
2317670
450.00
01/08/26 DMS FACILITY SERVICE
12/2025 MAINTENANCE SERVICE
45580
2317620
2,968.13
01/08/26 PACIFIC COAST REFRIG
12/25 CORP YARD HVAC MAINTENANCE
45687
2317638
1,100.61
01/15/26 AT&T
11/22 - 12/21/25 FS#2/CY/REC PHONES
45696
2317681
212.87
01/15/26 MARCOM COMMUNICATION
11/25/25-12/25/25 MONTHLY ELEVATOR CELL
45938
2317725
48.00
01/15/26 TRICOM FIRE & ELECTR
ANNUAL STATE TEST
45939
2317754
450.00
01/08/26 SO CALIF EDISON CO
12/04/25 to 01/05/26 CORPORATION YARD
45811
2317660
3,171.31
01/15/26 SO CALIF GAS CO
12/5/25-1/7/26 YARD
45929
2317747
372.35
TOTAL ISF GB CITY YARD
8,773.27
11150051 ISF GB PW CAPITAL
01/15/26 JMG SECURITY SYSTEMS
BURG/FIRE PANEL REPLACEMENT-YARD
45841
5301
TOTAL ISF GB PW CAPITAL
2,980.00
2,980.00
11160001 ISF GB FS1
01/08/26 FRONTIER COMMUNICATI
12/13 - 1/12/26 FS#1 PHONE
45635
2317621
221.18
01/08/26 PACIFIC COAST REFRIG
12/25 FIRESTATION #1 HVAC MAINTENANCE
45682
2317638
827.11
01/15/26 FRONTIER COMMUNICATI
12/22 - 1/21/26 FS#1 CKT
45698
2317704
41.49
01/08/26 SO CALIF EDISON CO
11/29/25 to 12/29/25 FIRE STATION NO. 1
45623
2317654
1,747.19
01/08/26 AR INDUSTRIES
BUSHARD ST GATE REPAIR
45643
2317602
814.55
01/15/26 FRONTIER COMMUNICATI
1/1 - 1/31/26 FS#1 METRONET
45970
2317709
43.49
01/15/26 SO CALIF GAS CO
12/4/25-1/6/26 FIRE STATION #1
45935
2317747
720.97
TOTAL ISF GB FS1
4,415.98
11160002 ISF GB FS2
01/08/26 PACIFIC COAST REFRIG
12/2025 FIRE STATION #2 HVAC MAINTENANCE
45679
2317638
452.15
01/08/26 SO CALIF EDISON CO
11/20/25 to 12/21/25 FIRE STATION NO. 2
45587
2317653
712.15
01/15/26 AT&T
11/22 - 12/21/25 FS#2/CY/REC PHONES
45696
2317681
212.87
01/15/26 SO CALIF GAS CO
12/5/25-1/7/26 FIRE STATION #2
45930
2317747
487.12
TOTAL ISF GB FS2
1,864.29
11160051 ISF GB FD CAPITAL
01/08/26 PROFESSIONAL PLUMBIN
REPLACE TANKLESS WATER HEATER
45644
5278
TOTAL ISF GB FD CAPITAL
2,870.00
2,870.00
11170000 ISF GB POLICE DEPARTMENT
01/08/26 AT&T MOBILITY
10/27 - 11/26/25 PD MDC
Page 25
45603
2317605
1,064.88
01/08/26 FRONTIER COMMUNICATI
12/7 - 1/6/26 JAIL PHONE
45637
2317623
247.47
01/08/26 PACIFIC COAST REFRIG
DISPATCH PD HVAC REPAIRS
45678
2317638
204.00
01/08/26 DMS FACILITY SERVICE
12/2025 MAINTENANCE SERVICE
45580
2317620
7,651.77
01/08/26 FRONTIER COMMUNICATI
12/13 - 1/12/26 PD DISPATCH
45636
2317622
116.11
01/08/26 COUNTY OF ORANGE
NOV 2025 - OCATS
45765
2317617
1,374.20
01/08/26 DAVID CROWELL ELECTR
STEP LIGHTING REPAIR
45592
2317618
850.00
01/08/26 DAVID CROWELL ELECTR
FRONT LIGHTING REPAIR
45593
2317618
1,095.00
01/08/26 KEN'S LOCKSMITHERY
KEY LOCKED IN EVIDENCE ROOM
45594
2317631
210.00
01/15/26 PACIFIC COAST REFRIG
QUARTERLY POLICE HVAC MAINTENANCE
45813
2317732
2,315.93
01/15/26 VERIZON WIRELESS
11/23 - 12/22/25 PD MDC
45705
2317756
1,156.03
01/15/26 FRONTIER COMMUNICATI
12/25 - 1/24/26 PD DISPATCH
45702
2317706
812.17
01/15/26 AT&T MOBILITY
11/27 - 12/26/25 PD MDC
45980
2317687
1,078.20
01/15/26 FRONTIER COMMUNICATI
12/28 - 1/27/26 PD DISPATCH
45697
2317703
537.86
01/15/26 FRONTIER COMMUNICATI
12/28 - 1/27/26 CENTRA NET TO 911
45699
2317705
372.90
01/15/26 ROAD RUNNER EXTERMIN
1/2026 MONTHLY PEST AND RODENT-PD
45836
5311
112.00
01/15/26 SO CALIF EDISON CO
12/08/25 to 01/07/26 POLICE DEPARTMENT
45920
2317745
8,613.37
01/15/26 SO CALIF GAS CO
12/4/25-1/6/26 PD
45933
2317747
1,921.08
TOTAL ISF GB POLICE DEPARTMENT
29,732.97
11180000 ISF GB REC CENTER
01/08/26 DMS FACILITY SERVICE
12/2025 MAINTENANCE SERVICE
45580
2317620
15,816.57
01/08/26 PACIFIC COAST REFRIG
12/25 RECREATION HVAC MAINTENANCE
45685
2317638
1,433.67
01/08/26 PACIFIC COAST REFRIG
12/25 BLD B SNACK BAR HVAC MAINTENANCE
45686
2317638
222.60
01/08/26 PACIFIC COAST REFRIG
12/25 SNACK BAR A HVAC MAINTENANCE
45691
2317638
222.60
01/15/26 AT&T
11/22 - 12/21/25 FS#2/CY/REC PHONES
45696
2317681
212.88
01/15/26 ROAD RUNNER EXTERMIN
1/2026-MONTHLY PEST AND RODENT-REC
45848
5311
86.00
01/15/26 ROAD RUNNER EXTERMIN
1/2026-MONTHLY PEST AND RODENT-SP
45849
5311
184.00
01/08/26 SO CALIF EDISON CO
12/01/25 to 12/30/25 REC MAINT BLDG
45630
2317656
1,983.82
01/08/26 SO CALIF EDISON CO
12/01/25 to 12/30/25 REC CENTER
45631
2317657
1,820.72
01/15/26 SO CALIF EDISON CO
12/08/25 to 01/07/26 PARK & RIDE - RC
45919
2317744
1,944.55
01/15/26 SO CALIF GAS CO
12/5/25-1/7/26 REC CENTER
45931
2317747
533.98
TOTAL ISF GB REC CENTER
24,461.39
11180001 ISF GB SR CENTER
01/08/26 FRONTIER COMMUNICATI
12/4 - 1/3/26 SC ELEV FIRE LINE
45638
2317624
390.87
01/08/26 DMS FACILITY SERVICE
12/2025 MAINTENANCE SERVICE
45580
2317620
5,658.55
01/15/26 FOUNTAIN VALLEY SCHO
FY 25/26 SEWER/SANITATION FEES
45973
2317702
3,319.68
01/08/26 PACIFIC COAST REFRIG
12/25 SENIOR CENTER HVAC MAINTENANCE
45688
2317638
1,621.15
01/08/26 SO CALIF EDISON CO
11/29/25 to 12/29/25 SENIOR CENTER
45625
2317655
2,989.52
01/15/26 SO CALIF GAS CO
12/4/25-1/6/26 SENIOR CENTER
45936
2317747
585.97
TOTAL ISF GB SR CENTER
14,565.74
11250001 PW - FLEET MGMT
01/15/26 MCFADDEN DALE INDUST
STOCK PARTS
45607
2317726
152.27
01/15/26 FACTORY MOTOR PARTS
PART FOR UNIT 147
45842
2317701
1,085.33
01/08/26 CINTAS CORPORATION 6
11/26/25 UNIFORMS
45597
2317614
107.89
01/08/26 LD SMOG & REPAIR INC
ANNUAL SMOG INSPECTION GAS VEHICLES
45456
2317632
930.60
01/08/26 CINTAS CORPORATION 6
12/4/25 UNIFORMS
45598
2317614
73.59
Page 26
01/08/26 CINTAS CORPORATION 6
12/11/25 UNIFORMS
45599
2317614
73.59
01/15/26 SC COMMERCIAL LLC
BULK GAS FOR FIRE STATION 1
45838
5312
1,491.32
01/15/26 SC COMMERCIAL LLC
BULK DIESEL FOR FIRE STATION 1
45839
5312
4,099.07
01/15/26 EBERHARD EQUIPMENT
PART FOR UNIT 314
45835
2317699
56.96
01/15/26 SC COMMERCIAL LLC
BULK DIESEL FOR FIRE STATION 2
45840
5312
2,039.89
01/15/26 SC FUELS (CARDS)
MONTHLY CARDLOCK DECEMBER
45830
5313
24,678.95
01/15/26 IDENTIFIX, LLC
ANNUALLY SHOP SERVICE MANUALS
45837
2317714
1,428.00
01/15/26 EBERHARD EQUIPMENT
PART FOR UNIT 314
45833
2317699
214.28
01/15/26 EBERHARD EQUIPMENT
PART FOR UNIT 314
45834
2317699
432.34
01/15/26 DEPT 143
UNIT 433 ALIGNMENT
45831
2317697
119.00
01/15/26 FACTORY MOTOR PARTS
PART FOR UNIT 427
45843
2317701
73.71
01/15/26 WILCOX SUPPLY INC
TIRE REPAIR SUPPLIES
45832
2317762
312.86
01/15/26 ACE AUTO PARTS & PER
BATTERY FOR UNIT 243
45844
2317677
646.38
TOTAL PW - FLEET MGMT
38,016.03
11370053 ISF EQ PD R&C CAPITAL
01/08/26 GALLS, LLC
VEST - BLAIN
45741
2317625
890.35
01/08/26 GALLS, LLC
VEST - S. HERNANDEZ
45742
2317625
890.35
TOTAL ISF EQ PD R&C CAPITAL
1,780.70
11400000 ISF CITY SELF INSURANCE
01/08/26 CALIF JOINT POWERS I
TRST ACCT RPLNSHMNT-DEC 25 CHKS
45744
5263
0.00
01/15/26 ATHENS ADMINISTRATOR
41 - REPLENISHMENT OF CHECKS WRITTEN
45859
5290
127,418.30
TOTAL ISF CITY SELF INSURANCE
127,418.30
11400400 SELF INSURANCE
01/08/26 DEPARTMENT OF INDUST
2025 INSURANCE ASSESSMENT
45240
2317619
TOTAL SELF INSURANCE
88,322.38
88,322.38
11400411 SELF INSURANCE
01/15/26 LIEBERT, CASSIDY & W
LCW LEGAL FEES
45926
5303
3,077.45
01/08/26 TEMPORARY STAFFING
PART TIME TEMP EMPLOYEE WE 11/30/25
45104
5280
1,235.76
01/08/26 HARPER AND BURNS, LL
NOV. '25 - CLAIMS LITIGATION
45106
5270
2,881.10
01/15/26 TEMPORARY STAFFING
PART TIME TEMP EMPLOYEE WE 12/14/25
45376
5315
1,619.36
01/08/26 HARPER AND BURNS, LL
DEC '25- CLAIMS LITIGATION
45616
5270
7,468.50
01/08/26 CALIF JOINT POWERS I
TRST ACCT RPLNSHMNT-DEC 25 CHKS
45744
5263
3,507.45
TOTAL SELF INSURANCE
19,789.62
11400430 SELF INSURANCE
01/08/26 THE LINCOLN NATIONAL
JAN 2026 LIFE INSURANCE/LTD/ADD/EAP
45568
2317668
TOTAL SELF INSURANCE
3,622.72
3,622.72
23030310 CDBG CODE ENFORCEMENT
01/08/26 AT&T MOBILITY
11/27-12/26/25 CELL PHONES & IPADS
45661
2317608
TOTAL CDBG CODE ENFORCEMENT
45.48
45.48
23030313 CDBG NEIGHBOORHOOD REVITA
01/08/26 NOMAD REMODELING
HIP GRANT
45626
2317636
TOTAL CDBG NEIGHBOORHOOD REVITA
23,731.27
23,731.27
23030315 CDBG PUBLIC SERVICE
01/15/26 INTERVAL HOUSE
PSA SUB-RECIPIENT GRANT PER 25-26 ACTION
TOTAL CDBG PUBLIC SERVICE
Page 27
45948
2317716
3,316.00
3,316.00
23130324 FVHA AFFORDABLE
01/15/26 STRADLING YOCCA CARL
PROFESSIONAL LEGAL SERVICES
45389
2317751
TOTAL FVHA AFFORDABLE
160.50
160.50
30095300 CAPITAL IMP - FACILITIES
01/08/26 INTERWEST CONSULTING
9/23-30, 2025 CM/INSP CH & PD BREAKROOM
45669
5271
TOTAL CAPITAL IMP - FACILITIES
1,260.00
1,260.00
30095301 CAPITAL IMP - ROAD REHAB
01/15/26 DMS CONSULTANTS INC
11/08-12/31/25 DESIGN OF B4
45716
2317698
TOTAL CAPITAL IMP - ROAD REHAB
7,190.00
7,190.00
30095302 CAPITAL IMP - PAVEMENT REHAB
01/08/26 BUCKNAM INFRASTRUCTU
NOV 2025 - PMP UPDATE
45566
2317610
TOTAL CAPITAL IMP - PAVEMENT REHAB
10,421.62
10,421.62
30095303 CAPITAL IMP - OTHER
01/15/26 G2 CONSTRUCTION INC
THRU 11/20/25 FCS IN CITY CATCH BASINS
45792
2317711
491,149.00
01/08/26 AGA ENGINEERS, INC
NOV2025 - CITYWIDE TRAFFIC SIGNAL TIMING
45714
2317600
2,950.00
01/08/26 AGA ENGINEERS, INC
NOV 2025 - ANNUAL T.S. MONITORING
45715
2317600
530.00
TOTAL CAPITAL IMP - OTHER
494,629.00
50000000 WF NON-DEPARTMENTAL
01/15/26 MULTI FAMILY BUILDER
REFUND (SLATER WATER METER) MULTI
45888
2317727
TOTAL WF NON-DEPARTMENTAL
196.66
196.66
50040403 WF UTILITY BILLING
01/08/26 INFOSEND, INC
NOV 25 - UTILITY BILLING PLUS INSERTS
45608
2317628
5,115.47
01/08/26 AMAZON
CUSHIONED MAT (STANDING)
45774
5260
16.30
TOTAL WF UTILITY BILLING
5,131.77
50050570 WF WTR PROD. OPNS
01/08/26 CHARTER COMMUNICATIO
11/1 - 11/30/25 SCADA INTERNET
45639
2317612
1,285.00
01/08/26 CINTAS CORPORATION 6
11/26/25 UNIFORMS
45597
2317614
19.92
01/08/26 CHARTER COMMUNICATIO
12/1 - 12/31/25 SCADA INTERNET
45641
2317613
1,285.00
01/08/26 AMAZON
COPY PAPER
45348
5260
43.47
01/08/26 AMAZON
UTILITY HOOKS
45349
5260
49.30
01/08/26 CINTAS CORPORATION 6
12/4/25 UNIFORMS
45598
2317614
19.92
01/08/26 AMAZON
TONER
45350
5260
75.68
01/08/26 CINTAS CORPORATION 6
12/11/25 UNIFORMS
45599
2317614
19.92
01/15/26 SO CALIF EDISON CO
11/03/25 to 12/03/25 RES# 2 & WELLS
45524
2317742
94,291.24
01/15/26 AMAZON
TONER PACK
45972
5288
293.61
01/15/26 AMAZON
TONER
45965
5288
160.72
01/15/26 AMAZON
TONER
45963
5288
448.88
01/15/26 AMAZON
RETURN OF TONER
45964
5288
(448.88)
01/15/26 AMAZON
DESK CALENDAR
45968
5288
160.10
01/15/26 AMAZON
PLANNER/CALENDAR
45971
5288
17.74
01/08/26 ORANGE COUNTY WATER
RECYCLED WATER USAGE 8/19/25 TO 12/7/25
45609
5277
162,915.00
01/15/26 D&H WATER SYSTEMS, I
LEVEL TRANSDUCER FOR WELL SITE
45822
2317695
3,920.44
01/15/26 AMAZON
PENS-BULK, NOTEBOOKS-BULK, CALENDAR
45955
5288
100.41
01/15/26 THE RAIN GUTTER STOR
RESERVOIR 2'S RAIN GUTTERS
45988
2317752
110.00
TOTAL WF WTR PROD. OPNS
Page 28
264,767.47
50050571 WF DISTRIBUTION SYSTEM
01/08/26 CINTAS CORPORATION 6
11/26/25 UNIFORMS
45597
2317614
57.60
01/08/26 INFOSEND, INC
NOV 25 - UTILITY BILLING PLUS INSERTS
45608
2317628
35.12
01/08/26 CINTAS CORPORATION 6
12/4/25 UNIFORMS
45598
2317614
62.21
01/08/26 CINTAS CORPORATION 6
12/11/25 UNIFORMS
45599
2317614
62.21
01/15/26 MUNICIPAL WATER DIST
NOV 2025 TURF REMOVAL & S2D
45701
2317728
3,111.30
TOTAL WF DISTRIBUTION SYSTEM
3,328.44
50050572 WF WTR QUAL & TREATMENT
01/15/26 AMAZON
BATTERIES
45960
5288
65.76
01/08/26 USA BLUE BOOK
FLUORIDE STANDARDS STOCK 2
45788
2317672
174.11
01/08/26 USA BLUE BOOK
CHEMKEY REAGENTS
45789
2317672
405.41
01/08/26 USA BLUE BOOK
FLUORIDE PROBE FLUID
45604
2317672
177.41
01/08/26 SWEETNER PROD
SALT FOR DECEMBER 25
45600
2317664
2,872.16
01/08/26 USA BLUE BOOK
FLUORIDE STANDARDS STOCK
45787
2317672
535.05
TOTAL WF WTR QUAL & TREATMENT
4,229.90
50095001 WATER FUND
01/08/26 T.E. ROBERTS, INC
EMERG MWD WATER MAIN BREAK REPAIR
45571
2317665
114,261.24
01/08/26 MKN
NOV 25 FY2024/2025 WATER MASTER PLAN &
45565
5275
39,781.88
TOTAL WATER FUND
154,043.12
50150580 SF SEWER MAINTENANCE
01/08/26 CINTAS CORPORATION 6
11/26/25 UNIFORMS
45597
2317614
13.39
01/08/26 CINTAS CORPORATION 6
12/4/25 UNIFORMS
45598
2317614
13.39
01/08/26 CINTAS CORPORATION 6
12/11/25 UNIFORMS
45599
2317614
17.96
01/15/26 PLUMBERS DEPOT INC.
SEWER / CCTV CUES EQUIPMENT CAMERA
45855
2317733
1,904.95
01/08/26 AMAZON
WALL CALENDAR
45414
5260
21.27
01/15/26 LIFECOM
GAS MONITOR CALIBRATION
45853
2317721
80.00
01/15/26 FULL TRAFFIC MAINTEN
TRAFFIC CONTROL SAFTEY EQUIPMENT
45852
2317710
1,138.07
01/15/26 PLUMBERS DEPOT INC.
SEWER EQUIPMENT REPAIR NOZZLE
45854
2317733
1,431.50
01/15/26 AMAZON
FOREMAN OFFICE SUPPLIES
45953
5288
219.14
TOTAL SF SEWER MAINTENANCE
4,839.67
50195000 SEWER FUND
01/15/26 JIG CONSULTANTS
9/29-12/21/25 SEWER REHAB REPLACEMENT
45808
2317717
TOTAL SEWER FUND
6,818.00
6,818.00
50250590 SWF SOLID WASTE
01/08/26 WSP USA, INC
8/02-9/17/25 TRASH ORDER IMPL PLANNING &
45672
5284
TOTAL SWF SOLID WASTE
18,931.03
18,931.03
60030301 CUSTODIAL - BLDG SAFETY
01/15/26 CALIFORNIA BUILDING
3RD QTR OCT - DEC 2025 SB1473 GREEN
45856
2317688
691.00
01/15/26 DEPARTMENT OF CONSER
4th QTR OCT-DEC 2025 SMIP FEES FOR
45858
2317696
2,169.28
TOTAL CUSTODIAL - BLDG SAFETY
2,860.28
TOTAL
Page 29
$5,929,482.33
CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To:
Honorable Mayor and
Members of the City Council
SUBJECT:
Agenda Date: February 3, 2026
Approval of Agreement with D & B Umpires to Provide Officiating and Electronic
Scorekeeping for the Adult Softball Program (RFP 25.015)
THREE-YEAR STRATEGIC GOAL
☒
☐
☐
☐
☐
Enhance the culture and environment of “A Nice Place to Live”
Attract and retain revenue producing businesses
Achieve fiscal stability in accordance with the 20-Year Financial Plan
Attract and retain quality staff
Not applicable
EXECUTIVE SUMMARY
The City of Fountain Valley provides an adult softball program. To meet the needs of our
softball patrons, Staff recommends the approval of the agreement with D & B Umpires to
provide professional officiating services and electronic scorekeeping for our adult softball
program. Staff have negotiated an agreement with D & B Umpires that has been
approved by the City Attorney. Staff are recommending a three-year contract with two (2)
two-year extensions by mutual agreement. D & B Umpires provides specialized
professional umpiring services and electronic scorekeeping that we currently use for the
Adult Softball Program at the Fountain Valley Sports Park.
DISCUSSION
The city issued a request for proposals (RFP 25.025) for officiating and electronic
scorekeeping services for the adult softball program through Planetbid on Monday,
December 15, 2025, with proposals due Thursday, January 8, 2026. In that time, three
(3) companies accessed the bid information in the system, but only one (1) vendor
submitted a proposal to the city. D & B Umpires were the only qualified bidders.
During the past seven (7) years, D & B Umpires has consistently provided reliable
umpiring services and has fulfilled all contractual responsibilities and expectations set by
the city. It is essential to enter into this agreement because the city lacks sufficient staff
to assume these responsibilities directly. Over the past contract term of seven (7) years,
the city has consistently received positive feedback from patrons and service that meets
our standard.
Page 30
Agreement with D&B Umpires
February 3, 2026
Page 2
The current fee for contracting this service is $36/game. Umpire receives $30/game while
the assigner/scheduler receives the remaining $6/game. D & B Umpires has proposed a
$10 increase per game, bringing the umpire fee to $46 per game. The umpire receives
$40/game while the assigner/scheduler receives the remaining $6/game and that fee will
remain for the first three (3) years of the contract. Also, the umpires will have additional
responsibilities to operate our electronic scoreboards remotely during each game.
Dennis Batchelor, owner and operator of D & B, has been in this business since 2002.
The advantages of entering into a three-year agreement and the possibility of two (2)
two-year extensions by mutual agreement with D & B Umpires are:
1) the familiarity they have with our program and the S.C.M.A.F. operation,
2) large pool of umpires because they assigns officials for the City of Huntington
Beach, City of Buena Park, and currently the City of Fountain Valley.
3) Being a local vendor (within Orange County) increases and improves
communication with our agency
4) Also, with S.C.M.A.F. sanctioning our program, we receive benefits for both our
teams and umpires which provide our participants the ability to participate in their
events as well as sanctioning our program nationally.
5) By approving a three-year agreement, it locks the fee schedule in place so that
the City can project our program costs long term.
FINANCIAL ANALYSIS
The total cost of this agreement annually, with our expanded level of service, is $41,400.
Staff is continuing our program for two (2) full seasons and a summer mini-season
annually with an eight-game minimum for each team. Staff is expecting 225 teams
registering for our program, with 900 games played during a fiscal year, which includes
playoffs. (900 games x $46/game = $41,400)
These officiating costs are included in the registration fee each team pays per season. In
the event sign-ups exceed our team registration projections, the fees collected from
additional teams registering will cover any additional contracted officiating costs
associated with the adult softball program.
ATTORNEY REVIEW
The City Attorney has reviewed and approved this agreement.
ALTERNATIVES
Alternative No.1:
Approve the agreement with D & B Umpires for Officiating and
Electronic Scorekeeping for the Adult Softball Program.
Alternative No. 2: Do not approve the agreement with D & B Umpires for Officiating
and
Electronic Scorekeeping for the Adult Softball Program.
Page 31
Agreement with D&B Umpires
February 3, 2026
Page 3
RECOMMENDATION
It is recommended that the Fountain Valley City Council select Alternative No. 1 and
approve the agreement with D & B Umpires to provide officiating services and electronic
scorekeeping for the adult softball program.
Prepared By:
Christie Araiza, Community Services Manager
Fiscal Review by:
Ryan Smith, Finance Director
Approved By:
Maggie Le, City Manager
Attachments:
1. Contract - D & B Umpires
2. RFP 25.015 - Officiating and Electronic Scorekeeping for the Adult Softball
Program
Page 32
City of Fountain Valley
Electronic submittal of Request for Proposal
RFP 25.015
OFFICIATING AND ELECTRONIC SCOREKEEPING
SERVICES FOR THE ADULT SOFTBALL PROGRAM
Questions Deadline:
10:00 a.m., PST, Monday, December 29, 2025
Proposals Due Date:
10:00 a.m., PST, Thursday, January 8, 2026
City Contact:
Amanda McCall, Mgmt. Analyst / Purchasing Officer
email: [email protected]
Phone No. (714) 593-4413
CITY OF FOUNTAIN VALLEY’S ELECTRONIC BIDDING SITE, PLANETBIDS
*Read Upload Instructions*
for important information on the best time to upload proposals
(Issued December 15, 2025)
Page 33
(Blank Page)
1|Page
Page 34
City of Fountain Valley Request for Proposal for
OFFICIATING AND ELECTRONIC SCOREKEEPING SERVICES FOR THE ADULT
SOFTBALL PROGRAM
SUMMARY
The City of Fountain Valley is soliciting proposals to identify individuals and/or businesses
qualified to operate and manage an umpire officiating and electronic scorekeeping service located
at the Fountain Valley Sports Park. This RFP is designed for those interested in creating a contract
relationship with the City of Fountain Valley for work located at the Fountain Valley Sports Park
by Fields #1- 4 and 5 & 6 as needed, within the Fountain Valley Recreation Center & Sports Park,
16400 Brookhurst Street, Fountain Valley, CA. The selected vendor will be required to manage
the contract according to the terms and conditions as outlined in the City’s Standardized
Agreement. The agreement will be based on a 3-year term with the City option of extending the
agreement for two (2) additional two-year terms.
Proposals, prepared according to the following detailed instructions, must be received via
PlanetBids no later than 10 a.m., Pacific Standard Time, Thursday, January 8, 2026.
The City of Fountain Valley assumes no obligations of any kind for expenses incurred by any
respondent to this solicitation.
It is the City of Fountain Valley’s policy to ensure nondiscrimination in any contract entered into
pursuant to this advertisement. Firms will not be discriminated against on the grounds of race,
color, national origin, or sex in consideration for an award as provided by Title VI of the Civil Rights
Act of 1964.
2|Page
Page 35
The City of Fountain Valley is soliciting proposals for Concession Operations.
I.
SUMMARY
The City of Fountain Valley is soliciting proposals to identify individuals and/or
businesses qualified to operate and manage an umpire officiating and electronic
scorekeeping service located at the Fountain Valley Sports Park. This RFP is designed
for those interested in creating a contract relationship with the City of Fountain Valley for
work located at the Fountain Valley Sports Park by Fields #1- 4; 5 & 6 as needed (See
Exhibit A), within the Fountain Valley Recreation Center & Sports Park, 16400
Brookhurst Street, Fountain Valley, CA. The selected vendor will be required to manage
the contract according to the terms and conditions as outlined in the City’s Standardized
Agreement. The agreement will be based on a 3-year term with the City option of
extending the agreement for two (2) additional two- year terms.
City of Fountain Valley desires to engage the services of a Contractor to direct and oversee
the officiating and electronic scorekeeping for the adult softball program coordinated with
the City of Fountain Valley Recreation and Community Services Department. The
contractor will make all adult softball games official assignments set forth by playing
schedules, and official scorekeeping services.
The Contractor will provide quality professional officiating and electronic scorekeeping
services for men’s, women’s, senior’s and co-ed softball programs. All the duties and
responsibilities set forth as part of this solicitation shall be performed by the Contractor
subject to the advice and direction of the City of Fountain Valley Recreation and
Community Services Department. Although Contractor will have oversight of and
responsibility for the officiating and electronic scorekeeping services, the City of Fountain
Valley reserves the right to determine whether Contractor’s performance of the criteria set
forth in this solicitation meet City of Fountain Valley’s expectations. In addition, the
Recreation and Community Services Director or their representative reserves the right to
establish and/or modify standards for the quality of any service or product provided under
this solicitation.
II.
ABOUT THE CITY
Background Information
The City of Fountain Valley is host to the Fountain Valley Recreation Center & Sports
Park. The area has amenities including public restrooms, security lighting, landscaping,
and ballfields with adjacent parking lot. The City provides an adult softball program for 30
weeks/year, Monday through Friday evenings, excluding cancellations caused by
weather, mechanical failure, special events/programs or scheduled maintenance. The City
is pleased to present this opportunity for interested individuals and/or businesses to submit
qualifications for umpire officiating and electronic scorekeeping at the FV Sports Park.
III.
PROJECT DESCRIPTION
3|Page
Page 36
The City desires to enter into an agreement with a Contractor to provide the officiating and
electronic scorekeeping as follows:
A. FV Sports Park located on ballfields #1-4; 5 & 6 as needed in accordance with
program scheduling determined by the City of Fountain Valley Community
Services Department.
Annually, from January 1 through December 31, up to six days per week, for local,
recreational league play, make-up games and tournaments. Hours of operation
shall coincide with permitted practice or game times and tournament game
schedules.
Other amenities to the area include the public parking areas and fitness path,
restrooms, ballfields and two buildings for the City’s operations. The City oversees
78 acres of park including parking operations, public facilities, and (4) other
concessions utilized primarily by local youth & sports groups. The City receives
over 60,000 visitors each year at the Fountain Valley Sports Park.
B. Project Objectives
a. To provide independent officiating and electronic scorekeeping services at
the Fountain Valley Sports Park fields #1- 4; 5 & 6 as needed.
b. To ensure a high-quality level of operation for the facility, proposers must
demonstrate minimum experience and qualifications.
IV.
SCOPE OF SERVICES
The Contractor is to provide officiating & electronic scorekeeping services for the City
of Fountain Valley’s Recreation Center and Sports Park adult softball games in an
unbiased, professional manner that is consistent with set league rules, code and
guidelines.
It is estimated that Contractor will officiate approximately 1,400 games at the Fountain
Valley Recreation Center and Sports Park over the course of a calendar year.
A. General Information:
1. Games will be held at any or all the following locations:
a. Fountain Valley Recreation Center and Sports Park
16400 Brookhurst Street
Fountain Valley, CA 92708
(714) 839-8611
b. Ball Fields #1 - 4; 5 & 6 as needed
2. All games will be played on Mondays, Tuesdays, Wednesdays, Thursdays,
and Fridays starting at 6:40 p.m., 7:50p.m. and 9:00p.m. until 11:00 p.m.
4|Page
Page 37
Games may be rescheduled for play on Saturdays and Sundays, at any time
and subject to field availability due to rescheduling games because of
inclement weather or for any other reason: note; rained out classification
games WILL NOT be re-scheduled.
3. Spring Season: There will be a maximum of 600 regular season games and 60
playoff games for a total of 660 games for the spring season, January to May.
4. Summer Season: There will be a maximum of 320 regular season games and
60 playoff games for a total of 380 games for the summer season, May to July.
5. Fall Season: There will be a maximum of 600 regular season games and 60
playoff games for a total of 660 games for the fall season, August to December.
6. All games are to be completed in seventy (70) minutes or seven (7) full innings
(whichever occurs first) during the regular season. No new inning shall be
started after the next scheduled game time during the regular season. Playoff
games will last no more than seventy (70) minutes or seven (7) complete
innings (whichever occurs first) unless tied. Tie games will be completed after
one team is winning after one (1) complete extra inning. Championship and ‘if’
games will have no time limit and will complete seven (7) full innings. Tie
games shall be completed after one team is winning after one (1) complete
extra inning.
7. The slow pitch softball leagues shall be played in accordance with Southern
California Municipal Athletic Federation (SCMAF) rules, unless otherwise
modified by league rules.
B. Specifications
1. Contractor and all officials assigned under this proposal must be SCMAF
certified. Insurance must be provided to the city prior to working any
assignment each season, per the requirements set forth in the attached
sample contract (Exhibit B). In the event uncertified officials are used, prior
authorization by the city is required.
2. Provide well-qualified staff (over the age of 18).
3. Complete City of Fountain Valley’s mandated background screening check
for Contractor and all personnel, instructors, staff, volunteers, or contractors
associated with provision of professional officiating services, Contractor is to
pay for all background screening costs.
4. Contractor is responsible for hiring and compensating the staff and
professionals required to officiate at adult softball games at the FV Recreation
Center and Sports Park.
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5. Fiscally manage the professional officiating services for adult softball in
coordination with the City of Fountain Valley Recreation and Community
Services Department. Maintain complete and adequate accounting records
supporting all charges, fees, expenses and costs associated with the contract,
and implement appropriate account controls consistent with standard business
practices. Accounting records shall be available for audit/inspection by City of
Fountain Valley during regular city hall business hours.
6. Secure and maintain all licenses necessary to do business in the State of
California, Orange County, California, and the City of Fountain Valley. All
licenses and permits are to be obtained at Contractor’s expense.
7. Payment of any and all pertinent federal, state, or local self-employment,
Workers Compensation or income taxes, or other assessments levied by
governmental authorities on any monies earned as a result of the adult
softball officiating services contractual relationship with City of Fountain
Valley. City of Fountain Valley is to be reimbursed for any claim or
assessment, including interest and penalties, by any taxing authority arising
out of Contractor’s failure to fulfill the foregoing responsibilities.
8. Contractor shall not incur any costs or expenses on behalf of City of Fountain
Valley, except as specifically approved in advance and in writing by City of
Fountain Valley.
9. Contractor will provide one umpire for each softball game and two officials
upon request from the City of Fountain Valley with a prior notice of 24 hours
allowing time to add official to game.
10. The City shall provide Contractor with at least forty-eight (48) hours’ advance
notice of any cancelled or forfeited games. If the City provides at least fortyeight (48) hours’ advance notice, no officials’ fees, assigning fees, or other
penalties shall be owed for the cancelled or forfeited game(s).
11. If the City provides at least four (4) hours’ notice but less than forty-eight (48)
hours’ notice of cancellation or forfeiture, the City shall pay the per-game
assigning fee for each game and each field that is cancelled or forfeited, at the
assigning fee rate set forth in the Agreement. No officials’ game fee shall be
owed for such cancellations or forfeitures.
12. If the City provides less than four (4) hours’ notice of cancellation or forfeiture,
the City shall pay one hundred percent (100%) of the officials’ game fee and
the per-game assigning fee for each game assigned and cancelled or forfeited.
13. Each official is instructed by Contractor to be at park 20 minutes prior to start
of games and to check in with staff and sign in on report form. Each official is
required to sign an agreement form that they are aware of this requirement.
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14. Each official for Contractor has been instructed that Fountain Valley staff has
the authority to modify league rules when deemed necessary and to move
officials from field to field to benefit league play.
15. Contractor Officials are to be in correct standard uniform according to
standards set by the SCMAF and City of Fountain Valley.
16. Contractor’s Officials are acquired to obtain their own accident/injury policy.
The City of Fountain Valley is not responsible for any accident/injury sustained
resulting from league play and/or duties performed by contractor officials per
the RFP and subsequent contract.
17. Contractor’s Officials will not charge the City of Fountain Valley a game fee if
an official arrives 5 minutes late or shall not charge the City for a game that
has completed two innings which constitutes a legal game. Emergency contact
name and numbers will be listed in the contract.
18. Contractor’s Officials are to supply the appropriate number of officials for the
number of games the City of Fountain Valley schedules. The city understands
the time limit in games and that tournament games are to be played in full, that
due to accidents/injury can change the length of games and we will provide the
service needed without additional charge. Contractor’s Officials understand
that the number of games each season is dependent on number of teams
registered
19. Contractor’s Officials agree that the representatives and staff have the right to
evaluate and when justified, refuse the service of any official upon provided
documentation about that official.
20. Contractor’s Officials agree that staff can evaluate officials on a random basis
throughout the course of the regular season and tournament play and to be
made known to Contractor’s Officials. Contractor’s Officials has a standard that
is to be met by every official that works for us. We encourage evaluations from
staff as to the performance and appearance of each official. We agree that
all/specific officials and/or continuation of contract agreement will be contingent
with meeting acceptable level of evaluation standards determined by staff.
21. Contractor’s Officials agrees to the policy that staff can add or delete games
as necessary and charges for addition and deletion of games will be by mutual
consent. Number of games depends on the number of teams registered.
Contractor’s Officials requires schedule of games and days/nights played as
soon as possible.
22. Contractor’s Officials will sign and properly complete all score sheets prior to
the completion of that day's activities. Contractor’s Officials understand that
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failure to comply may delay or prevent payment for officiating services
rendered.
23. A designated contractor official will submit monthly invoice to the Recreation
and Community Services Department. They will be emailed to the Community
Services Supervisor to submit to the Finance Department for payment.
24. Contractor’s Officials agrees that all officials will cooperate with staff
concerning incident/injury situations and will provide the names and phone
numbers upon request. Officials will supply any/all information necessary for
proper documentation by site supervisor regarding incident/injury situations
and the official should fill out an incident report if an incident or injury occurs.
25. A designated contractor official will be assigned to act as liaison between the
City of Fountain Valley and Contractor’s officials for evaluating official’s
complaints, services and scheduling of appropriate officials.
26. Contractor’s Officials agree to officiate forfeited games if there are adequate
number of players to participate per the policy and regulations of the City of
Fountain Valley Adult Softball Program. If there are not enough players,
officials will move to another field and be the second umpire or if there are no
other games that night, then officials may leave and accurately reflect it on the
scorecard.
27. In the case of a protest where protest is upheld, Contractor’s Officials agree
that game will be replayed from the point of interest at no charge to the City of
Fountain Valley.
28. Contractor’s Officials agree to have a representative present at all manager’s
meetings prior to beginning of each season and other meetings deemed
necessary.
29. Contractor’s Officials agrees to maintain all terms, conditions and
specifications of the proposal for any additions to programs during the dates
listed in the scope of services.
VII.
PROPOSAL REQUIREMENTS
A. General Requirements
Inquiries/Questions concerning this request for proposal should be made
before 10 a.m., PST, on Monday, December 29, 2025.
If the Proposer is in doubt as to the meaning or finds discrepancies and/or
omissions from any part of the RFP and Agreement Documents, the Proposer
must submit a written request for clarification via PlanetBids.
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All questions regarding this project shall be submitted electronically in
PlanetBids up to the Question and Answer (QA) deadline. All project
correspondence will be posted on PlanetBids. It is the responsibility of the
Proposers to check the website regularly for information updates,
clarifications, and addenda. At the City’s discretion, Proposers’ requests for
clarifications may or may not be responded to.
All revisions of the RFP by the City will be made in writing and will be posted
on PlanetBids in accordance with the procurement schedule. Proposers shall
electronically acknowledge receipt of all addenda at time of submittal and all
addenda so issued shall become part of the RFP and the effects of all
Addenda shall be considered in the proposal.
B. Submission of Proposals
Proposals must be received no later than 10 a.m., PST, Thursday, January
8, 2026.
Proposals shall be received in electronic format EXCLUSIVELY at the City of
Fountain Valley’s electronic bidding (ebidding) site, at:
https://pbsystem.planetbids.com/portal/25002/portal-home and are due by the
date, and time shown on this solicitation. See “upload instructions” document
for details. Files are to be uploaded accordingly:
•
•
•
•
Response File: Upload proposal with no cost attached.
General Attachments: If City request forms, upload under specified
file as shown on PlanetBids.
Cost File: Cost proposal is to be uploaded electronically as a
separate file and not attached to the response file.
Line Item (if required): make sure to input an amount on each item,
can use the notes section to clarify your amount.
The following instructions describe the form in which proposals must be
presented. Proposal documents must be prepared simply, economically, and
provide a straightforward, concise response to the requirements of the RFP.
Completeness and clarity of content must be emphasized. The requirements
stated do not prevent proposers from furnishing additional reports, functions,
and costs as deemed appropriate.
C. Proposal Content Format
It should contain no more than twenty (25) pages, including cover, table of
contents, exhibits and resumes, single-sided, single column, portrait layout, 1"
side margins and 1/2" top and bottom margins, font size no less than 12 pt.,
and single or double spaced.
• RFP Addenda. Proposers shall check the website for addenda prior to
proposing and shall be required to electronically acknowledge receipt
of all addenda at time of proposal submittal.
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1. Transmittal Letter
The proposal transmittal letter shall be addressed to the Purchasing
Officer for the City of Fountain Valley and shall contain the following:
•
•
•
•
Name of individual, partnership, company, or corporation submitting
proposal.
Statement that indicates an understanding of the scope of work as
presented in this specification and confirmation that all terms and
conditions of the RFP are understood and acknowledged by the
undersigned.
Team organization including an organization diagram and time
commitment shall be submitted showing all key team members and
illustrating the relationship between the City, the manager, and key
staff.
Signature(s) of representative(s) legally authorized to bind the
proposer.
2. Company Experience
•
•
Provide a description of your company’s experience (including subconsultants’ experience) in performing similar work, addressing the
elements listed above.
Provide company’s experience with running officiating and electronic
scorekeeping services.
3. Key Personnel/Past Performance
•
•
Identify and describe the relevant experience and qualifications of the
pertinent individuals who would serve as key personnel for running
officiating and electronic scorekeeping services.
Identify other staff members and/or sub-contractors that would
contribute to the project, and their relevant experience.
4. Approach and Schedule
• Discuss your company’s ability to provide desired services, addressing
•
the elements listed under “Project Requirements”.
Describe how your company would ensure City requests are addressed
in a timely manner.
5. Quality Control
• Describe the standards and methods used by the company to ensure
•
useful quality deliverables of this nature to the client.
Describe how your firm will address concerns or deficiencies in quality
control and deliverables and give a specific example.
6. References
• Provide descriptions and references for three to five comparable
•
projects that your company has previously performed. Include contact
names, company/agency, emails and telephone numbers for each.
Identify key personnel listed on this proposal who have worked on the
reference projects.
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7. Cost / Fee (submit as a separate document, not attached to the
Proposal/Response file)
Compensation for services provided shall be based upon the Contractor’s
detailed fee proposal.
• Identification of all cost’s contractor will charge for performing the tasks
necessary to accomplish the objectives of this RFP. The costs must
break out all expenses expected to be billed to the City. Cost proposal
shall include the estimated number of project work hours by each
task/requirement, and the cost of each task/requirement. A list of
hourly rates of proposed project team members shall also be included
along with any other fees that may be applicable and billed. Cost is to
be listed for the term of the contract.
VIII.
•
A work program together with a breakdown of labor hours by employee
billing classification together with the cost of non-labor and subcontractor services shall be included with the fee proposal. This
information will be used by the City staff to evaluate and compare the
reasonableness of the fee schedule and may be used in determining
the total cost for the proposed work.
•
The service contract will be for a three (3) year term with the option of
2 - two (2) year extensions.
GENERAL REQUIREMENTS
A. DISCLAIMER
This RFP does not commit the City to award a contract, or to pay any costs incurred
in the preparation of the proposal. The City reserves the right to extend the due
date for the proposal, to accept or reject any or all proposals received as a result
of this request, to negotiate with any qualified Contractor, or to cancel this RFP in
part or in its entirety. The City may require the selected Contractor to participate in
negotiations and to submit such technical, fee, or other revisions of their proposals
as may result from Negotiations.
IX.
TENTATIVE SCHEDULE OF EVENTS
The following is the Schedule of events that the City plans to follow in conducting this
solicitation:
Event
Tentative Date
Issuance of RFP
Monday, December 15, 2025
Clarification Questions Due by:
Due Date for Proposals
Interviews of Finalists, if applicable
Tentative Selection and City Council Award
Begin Project
Tuesday, December 30, 2025
Thursday, January 8, 2026
Wednesday, January 14, 2026
Tuesday, February, 3, 2026
Monday, February 9, 2026
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X.
PROPOSAL EVALUATION, INTERVIEWS AND AWARD PROCESS
A. Evaluation Criteria
Award will be based upon a review and evaluation by a committee designated by the
Purchasing Officer. Each proposal will be evaluated based on the following criteria but
not limited to.
General approach and work plans to meet the requirements of the specified City
objectives described in the RFP. Depth of proposer’s understanding of City’s
requirements and overall quality of work plan and clarity. Understanding of compliance
with all Federal, State and County health regulations.
Qualifications and experience of the project manager and other key individuals. To
ensure a high-quality level of operation for the facility, proposers must demonstrate
minimum experience and qualifications. Experience in successfully operating and
managing a similar type of business. Fiscal solvency and capacity to complete
necessary tenant improvements. Demonstrated track record of being an equal
opportunity employer. Key personnel level of involvement, adequacy of labor
commitment
i.
Must not be currently indebted to the federal government, State of
California, or the City of Fountain Valley for non-payment of taxes, fines,
judgments, liens, or fees.
ii.
Understanding in complying with all County Health regulations.
Past performance experience in operations of similar size and scope.
i. Proposers must demonstrate 3 to 5 years of past performance experience in
concession operations or similar operations, including managing daily
operations, vendor relations, and compliance with applicable industry
standards and regulations.
Cost & Price. Reasonableness of rates; competitiveness with other offers received;
adequacy of data in support of figures quoted.
B. Interviews
If interviews are needed, a few days’ notice will be sent via email to the proposer. An
interview may not be required or needed to award a contract.
C. Evaluation Procedure
An evaluation committee will be appointed to review all proposals received for this
RFP. The committee is chaired by the Purchasing Officer, comprised of City staff and
may include outside personnel. The committee members will evaluate the written
proposals using the evaluation criteria identified. A list of top-ranked proposals, firms
within a competitive range, will be developed based upon the totals of each committee
member’s score for each proposal. During the evaluation period, the City may
interview some or all of the proposing firms. The City has established on January 14,
2026 as the date(s) to conduct interviews. All prospective Proposers are asked to keep
these dates available. No other interview dates will be provided, therefore, if a
Proposer is unable to attend the interview on the selected date(s), its proposal may be
eliminated from further discussion. The interview may consist of a short presentation
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by the Proposer after which the evaluation committee will ask questions related to the
firm’s proposal and qualifications. At the conclusion of this interview process, the
evaluation committee will provide a recommendation for award and the proposer being
recommended will receive a notice of intent to award pending successful negotiations
and contract preparation. Upon successful completion of this process, a
recommendation will be made to the City Council, based on the contract, for their
review and consent and unsuccessful firms will be notified.
D. Notification of Awards
The successful proposer will be required to execute a Contract agreement, See “Draft
Contract”, with the City, which is subject to formal approval by the Fountain Valley
City Council. The proposer will also be required to purchase a City Business License
annually during the duration of the contract.
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Statement of Equal Employment Opportunity
(Legal Name of
I hereby certify that
Respondent/Supplier/Consultant/Contractor), will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, national origin, ancestry, age
(over 40), physical or mental disability, cancer-related medical condition, a known genetic predisposition to a disease or disorder, veteran status, marital status, or sexual orientation.
I declare under penalty of perjury under the laws of the state of California that the information
I have provided herein is true and correct and is of my own personal knowledge.
BY:
Date
Print Name
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EXHIBIT A
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CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To:
Honorable Mayor and
Members of the City Council
SUBJECT:
Agenda Date: February 3, 2026
Approve the City of Fountain Valley’s Participation in the Fiscal Year 2024 Urban
Area Security Initiative (UASI) Grant Program and Approval of the Subrecipient
Agreement
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live”
☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing
businesses/opportunities
☐ Attract and retain quality staff through best practices and trends
☐ Maintain, build, and modernize infrastructure to support growth and future needs of the
City
☐ Not applicable
EXECUTIVE SUMMARY
The City of Fountain Valley is a designated subrecipient of funds under the Fiscal Year 2024
Urban Area Security Initiative (UASI) Grant Program, administered by the City of Anaheim and
overseen by the California Governor’s Office of Emergency Services.
The federal Department of Homeland Security (DHS) allocated $4,731,981 for the Fiscal Year
2024 UASI Grant Program to the City of Anaheim, as a Core City for use in the Anaheim/Santa
Ana Urban Area (ASAUA). The funds support regional projects that enhance emergency
preparedness and strengthens the capacity to prevent and respond to acts of terrorism. These
funds are utilized throughout county Fire and Law Enforcement agencies for projects
complying with the goals and objectives of the UASI program.
In order to receive UASI funds as a subrecipient, the City must enter into the subrecipient
agreement with the administrative/recipient City of Anaheim. Staff recommends the City
Council approve the agreement, enabling the City of Fountain Valley to apply for funding and
participate in the Fiscal Year 2024 UASI Grant Program.
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Fiscal Year 2024 Urban Area Security Initiative (UASI) Grant Program
February 3, 2026
Page 2
DISCUSSION
The UASI Grant Program was funded post 9/11 by the Department of Homeland Security to
enhance the capabilities of high-density urban areas in preparing for and responding to acts of
terrorism. UASI funds in Orange County were allocated through the Santa Ana - Anaheim
UASI. In 2014, the responsibility to act as the grant clearinghouse was assigned to the City of
Anaheim, and the funds allocated to support UASI projects have been significantly reduced.
During the fiscal years immediately following 9/11, the City of Fountain Valley benefited from
a total of approximately $100,000 in UASI grant monies. These funds were used to procure
equipment such as Urban Search and Rescue Equipment, 800 MHz Radios, EOC Laptops,
and other upgrades. Furthermore, the funds were used to fund pre-approved training such as
Rescue Systems, Incident Command System training, and Public Information Officer Courses.
Within the past 15 years, the City benefited from county-wide UASI projects that provided
funding for EPCR tablets, VHF radios (for wildland fires), cellular GPS modems, radiation
dosimeters, Individual First Aid Kits (used during mass casualty and active shooter incidents),
and ballistic helmets and protective armor.
In accordance with the ongoing projects, HSGP Guidance, National Preparedness Guidance,
and the Anaheim/Santa Ana UASI Grants Strategy, the following are projects proposed in the
FY24 Investment Justifications (NP = National Priority area):
Project D – Strengthen Information Sharing and Collaboration: Countywide ALPR Program,
OCIAC Intelligence Analysts, OCIAC Health Care Liaison Officer, OCIAC analytic software,
OCIAC Analyst Proficiency Training, and program management costs
Project E – Enhancing the Protection of Soft Targets/Crowded Places (NP): Sustain Orange
County Civic Center Video Surveillance System (including program management costs) and
OCIAC Critical Infrastructure Protection (CIP) Analyst
Project G - Enhance Community Resilience, Including Partnerships with Volunteers and
Community Based Organizations and Programs (NP): Sustain both “If You See Something,
Say Something” and “ReadyOC” Preparedness Campaigns (including program management
costs) FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
Projects L – Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards Whole Community
Incident Planning, Response and Recovery Capabilities: Regional Training and Exercises for
Law Enforcement (including Active Shooter Drill and TECC), Regional Training for Fire
Service, Regional Training and Exercises for EMG, Type 3 Mass Decontamination Unit for
OCFA, Training and Exercise Program Manager, and grant Management and Administration
costs.
Project J – Enhancing Information and Intelligence Sharing and Cooperation with Federal
Agencies, including DHS (NP): OCIAC Intelligence Analysts, OCIAC Management and
Administration costs, and Blockchain Analysis software for OCIAC
Project O - Enhancing Cybersecurity (NP): OCIAC Cyber Systems Analyst and OCIAC Cyber
Intelligence Analyst
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Fiscal Year 2024 Urban Area Security Initiative (UASI) Grant Program
February 3, 2026
Page 3
Project P - Combating Domestic Violent Extremism Through Enhanced Intelligence Collection
& Analysis, Training, and Community Resilience (NP): OCIAC Domestic Violent Extremism
Analysts
Project R – Enhancing Election Security (NP): Portable Vehicle Barriers and Operation
Overtime for Election Security activities
To ensure that the City of Fountain Valley remains eligible to participate in these projects and
continues to benefit from the UASI Grant Program, it is imperative that the City Council
approves the attached Agreement.
FISCAL REVIEW
There is no immediate fiscal impact associated with approval of the subrecipient Agreement.
Participation in the Fiscal Year 2024 UASI Grant Program does not obligate the City of
Fountain Valley to expend General Fund resources. UASI funds are provided on a
reimbursement basis for eligible project costs. Any future UASI funded projects that require
City Council approval will be returned to City Council prior to implementation.
PUBLIC NOTIFICATION
Not applicable.
ENVIRONMENTAL IMPACT REVIEW
Not applicable.
ATTORNEY REVIEW
The Attorney to the City has reviewed and approved the agreement.
ALTERNATIVES
Alternative No. 1:
Approve the City of Fountain Valley’s participation in the Fiscal Year
2024 Urban Area Security Initiative (UASI) Grant Program and
authorize the Mayor or City Manager to execute the Agreement for
Transfer or Purchase of Equipment/Services or for Reimbursement
of Training Costs for FY2024 Urban Areas Security Initiative (UASI)
between the City of Anaheim and City of Fountain Valley.
Alternative No. 2:
Do not approve the City of Fountain Valley’s participation in the
Fiscal Year 2024 Urban Area Security Initiative (UASI) Grant
Program and do not authorize execution of the Agreement for
Transfer or Purchase of Equipment/Services or for Reimbursement
of Training Costs for FY2024 Urban Areas Security Initiative (UASI)
between the City of Anaheim and City of Fountain Valley
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Fiscal Year 2024 Urban Area Security Initiative (UASI) Grant Program
February 3, 2026
Page 4
RECOMMENDATION
Staff recommends Alternative No. 1.
Prepared by:
Tim Saiki, Battalion Chief
Reviewed by:
Chris Nigg, Fire Chief
Fiscal review by:
Ryan Smith, Finance Director
Approved by:
Maggie Le, City Manager
Attachments:
1. FY2024 UASI Agreement
2. FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
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AGREEMENT
SUB-RECIPIENT: CITY OF FOUNTAIN VALLEY
City Contract Number
Page 60
TABLE OF CONTENTS
Section Description
Page
I
INTRODUCTION
§101. Parties to the Agreement
§102. Representatives of the Parties and Service of Notices
§103. Independent Party
§104. Conditions Precedent to Execution of this Agreement
3
3
4
4
II
TERM AND SERVICES TO BE PROVIDED
§201. Time of Performance
§202. Use of Grant Funds
5
5
III
PAYMENT
§301. Payment of Grant Funds and Method of Payment
9
IV
STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
§402. Applicable Law, Interpretation and Enforcement
§403. Integrated Agreement
§404. Excusable Delays
§405. Breach
§406. Prohibition Against Assignment or Delegation
§407. Permits
§408. Bonds
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10
10
10
10
11
11
11
11
TABLE OF CONTENTS
Section Description
Page
§409. Indemnification
§410. Conflict of Interest
§411. Restriction on Disclosures
§412. Statutes and Regulations Applicable to All Grant Contracts
§413. Federal, State, and Local Taxes
§414. Inventions, Patents and Copyrights
§415. MBE/WBE
11
12
14
14
17
17
20
V
DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
§502. Amendments
21
21
V
ENTIRE AGREEMENT
§601. Complete Agreement
§602. Number of Pages and Attachments
22
22
Execution (Signature) Page
23
EXHIBITS
Exhibit A
CalOES FY2024 Standard Grant Assurances
Exhibit A-1
Standard Assurances Addendum
Exhibit B
Certification Regarding Debarment, Suspension and Other Responsibility
Matters
Exhibit C
Certification Regarding Lobbying
Exhibit D
Supplemental Grant Subaward Information
Page 62
Agreement Number:__________
AGREEMENT FOR TRANSFER OR PURCHASE OF EQUIPMENT/SERVICES OR FOR
REIMBURSEMENT OF TRAINING COSTS
FOR FY2024 URBAN AREAS SECURITY INITIATIVE (UASI)
BETWEEN
THE CITY OF ANAHEIM
AND CITY OF FOUNTAIN VALLEY
THIS AGREEMENT is made and entered into this ___ day of _______ 20___, by and
between the CITY OF ANAHEIM, a municipal corporation (the “CITY”), and CITY OF
FOUNTAIN VALLEY (“SUB-RECIPIENT”).
WITNESSETH
WHEREAS, CITY, acting through the Anaheim Police Department in its capacity
as a Core City for the Anaheim/Santa Ana Urban Area under the FY2024 Urban Areas
Security Initiative, has applied for, received and accepted a grant entitled “FY 2024
Urban Areas Security Initiative” FAIN # EMW-2024-SS-05088 under the Homeland
Security Grant Program from the federal Department Of Homeland Security (DHS),
Federal Emergency Management Agency (FEMA), through the State of California
Governor’s Office of Emergency Services (CalOES), to support state and local efforts to
prevent terrorism and other catastrophic events and to prepare the Nation for the
threats and hazards that pose the greatest risk to the security of the United States (the
“grant”), as set forth in the grant guidelines and assurances that are incorporated to this
Agreement by reference and located at:
U.S. Department of Homeland Security “Fiscal Year 2024 Homeland Security Grant
Program (HSGP) Notice of Funding Opportunity (NOFO)”
https://www.fema.gov/grants/preparedness/homeland-security/fy-24-nofo
California Office of Emergency Services “FY2024 Homeland Security Grant
Program: California Supplement to Federal Program Guidance and Application
Kit”
https://www.caloes.ca.gov/wp-content/uploads/Grants/Documents/FY2024-HSGPState-Supplement-updated-12.18.24.pdf
Copies of the grant guidelines shall be retained in the Anaheim/Santa Ana Grant
Office.
WHEREAS, this financial assistance is administered by the CITY OF ANAHEIM
(“CITY”) and is overseen by the California Governor’s Office of Emergency Services
(“CalOES”); and
WHEREAS, this financial assistance is being provided to address the unique
equipment, training, planning, and exercise needs of large urban areas, and to assist
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them in building an enhanced and sustainable capacity to prevent, prepare for,
protect against, and respond to threats or acts of terrorism; and
WHEREAS, the Anaheim/Santa Ana Urban Area (“ASAUA”) consists of 34 cities
in Orange County, including the City of Anaheim and the City of Santa Ana, the County
of Orange, Santa Ana Unified School District Police, California State University,
Fullerton, University of California, Irvine, Municipal Water District of Orange County,
and the Orange County Fire Authority; and
WHEREAS, the Office of Grants Management (“OGM”) awarded a FY2024 UASI
Grant of $4,731,981 (“Grant Funds”) to the CITY OF ANAHEIM, as a Core City, for use
in the ASAUA; and
WHEREAS, the CITY has designated the Chief of Police, or his designee and
the Anaheim Police Department, Emergency Management Director (“UASI Grant
Office”) to provide for terrorism prevention and emergency preparedness; and
WHEREAS, the UASI Grant Office now wishes to distribute FY2024 UASI Grant
Funds throughout the ASAUA, as further detailed in this Agreement (“Agreement”) to
CITY OF FOUNTAIN VALLEY (“SUB-RECIPIENT”) and others;
WHEREAS, the CITY and SUB-RECIPIENT are desirous of executing this
Agreement as authorized by the City Council and the Chief of Police which
authorizes the CITY to prepare and execute the Agreement.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
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I
INTRODUCTION
§101. Parties to the Agreement
The parties to this Agreement are:
A. The CITY, a municipal corporation, having its principal office at 425 South
Harbor Boulevard, Anaheim, CA 92805; and
B. CITY OF FOUNTAIN VALLEY, a municipal corporation, 10200 Slater Avenue,
Fountain Valley, CA 92708-4736
§102. Representatives of the Parties and Service of Notices
A. The representatives of the respective parties who are authorized to administer
this Agreement and to whom formal notices, demands and communications
shall be given are as follows:
1. The representative of the City of Anaheim shall be, unless otherwise
stated in the Agreement:
Kerrstyn Vega, Police Support Services Administrator
Anaheim Police Department
425 South Harbor Boulevard
Anaheim, CA 92805
Phone: (714) 765-1931
[email protected]
2. The representative of CITY OF FOUNTAIN VALLEY shall be:
Name:______________________
Title: _______________________
Sub Recipient Name: __________________________
Sub Recipient Address: _________________________
City____________ State: _______________ Zip:___________
Phone: _____________________
E-mail: _____________________
B. Formal notices, demands and communications to be given hereunder by
either party shall be made in writing and may be effected by personal
delivery or by registered or certified mail, postage prepaid, return receipt
requested and shall be deemed communicated as of the date of mailing.
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C. If the name of the person designated to receive the notices, demands or
communications or the address of such person is changed, written notice
shall be given, in accord with this section, within five (5) business days of
said change.
§103. Independent Party
SUB-RECIPIENT is acting hereunder as an independent party, and not as an
agent or employee of the CITY OF ANAHEIM. No employee of SUB-RECIPIENT
is, or shall be an employee of the CITY OF ANAHEIM by virtue of this Agreement,
and SUB-RECIPIENT shall so inform each employee organization and each
employee who is hired or retained under this Agreement. SUB-RECIPIENT shall
not represent or otherwise hold out itself or any of its directors, officers, partners,
employees, or agents to be an agent or employee of the CITY OF ANAHEIM.
§104. Conditions Precedent to Execution of This Agreement
SUB-RECIPIENT shall provide copies of the following documents to the CITY OF
ANAHEIM, unless otherwise exempted.
A. Grant Assurances in accordance with section §412A of this Agreement attached
hereto as Exhibit A and Exhibit A-1 and made part hereof.
B. Certifications Regarding Ineligibility, Suspension and Debarment as required by
Executive Order 12549 in accordance with section §412 of this Agreement and
attached hereto as Exhibit B and made a part hereof.
C. Certifications and Disclosures Regarding Lobbying in accordance with section
§412C1 of this Agreement and attached hereto as Exhibit C and made a part
hereof. SUB-RECIPIENT shall also file a Disclosure Form at the end of each
calendar quarter in which there occurs any event requiring disclosure or which
materially affects the accuracy of the information contained in any Disclosure
Form previously filed by SUB-RECIPIENT.
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II
TERM AND SERVICES TO BE PROVIDED
§201. Time of Performance
The term of this Agreement shall commence on 11/12/2025 and end on
3/31/2027 or upon the final disbursement of all of the Grant Amount (as
defined in Section 301) and any additional period of time as is required to
complete any necessary close out activities. Said term is subject to the
provisions herein.
§202. Use of Grant Funds
A. CITY may, a) transfer to SUB-RECIPIENT, equipment or services
purchased with grant funds and in accordance with grant guidelines set
forth above; or, b) reimburse SUB-RECIPIENT for purchase of authorized
equipment, exercises, services or training upon receiving prior written
approval from CITY or its designee and in accordance with grant guidelines
and in full compliance with all of SUB-RECIPIENT’S purchasing and
bidding procedures. SUB-RECIPIENT shall specify the equipment,
services, exercises and training to be purchased using the Application for
Project Funding. A paper copy of this document will be provided to SUBRECIPIENT by CITY. If additional copies of the document are needed,
SUB-RECIPIENT may contact the Anaheim Grant Coordinator and it will be
provided.
B. SUB-RECIPIENT shall provide any reports requested by the CITY regarding
the performance of the Agreement. Reports shall be in the form requested by
the CITY, and shall be provided in a timely manner.
C. SUB-RECIPIENT shall provide the CITY a copy of its most current
procurement guidelines and follow its own procurement requirements as long
as they meet the minimum federal requirements. Federal procurement
requirements for the FY2024 UASI Grant can be found at 2 Code of Federal
Regulations (CFR) Part 200 “Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards.”
D. The Authorized Equipment List (AEL) is a list of the allowable equipment
which may be purchased pursuant to this Agreement and is located at
https://www.fema.gov/authorized-equipment-list, and incorporated to this
Agreement by reference. A copy of the AEL shall be retained in the
Anaheim/Santa Ana Grant Office. Unless otherwise stated in program
guidance any equipment acquired pursuant to this Agreement shall meet all
mandatory regulations and/or DHS-adopted standards to be eligible for
purchase using grant funds.
Any equipment acquired or obtained with Grant Funds:
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1. Shall be made available under the California Disaster and Civil
Defense Master Mutual Aid Agreement in consultation with
representatives of the various fire, emergency medical, hazardous
materials response services, and law enforcement agencies within
the jurisdiction of the applicant;
2. Shall be consistent with needs as identified in the National Priorities
and Core Capabilities, the State Homeland Security Strategy and the
Anaheim/Santa Ana Urban Area and Orange County Operational
Area Homeland Security Grants Strategy, the Threat Hazard
Identification and Risk Assessment (THIRA), the State
Preparedness Report; and deployed in conformance with those
plans;
3. Shall be made available pursuant to applicable terms of the
California Disaster and Civil Defense Master Mutual Aid Agreement
and deployed with personnel trained in the use of such equipment in
a manner consistent with the California Law Enforcement Mutual Aid
Plan or the California Fire Services and Rescue Mutual Aid Plan;
4. Shall be subject to the requirements of Title 2 CFR Part 200.313 and
200.314. For the purposes of this subsection, “Equipment” is defined
as nonexpendable property that is not consumed or does not lose its
identity by being incorporated into another item of equipment, which
costs $5,000 or more per unit, or is expected to have a useful life of
one (1) year or more.
5. Shall be used by SUB-RECIPIENT in the program or project for
which it was acquired as long as needed, whether or not the project
or program continues to be supported by Federal funds. When no
longer useful for the original program or project, the Equipment may
be used in other activities currently or previously supported by a
Federal agency.
6. Shall be made available for use on other projects or programs
currently or previously supported by the Federal Government,
providing such use will not interfere with the work on the projects or
program for which it was originally acquired. First preference for
other use shall be given to other programs or projects supported by
the awarding agency.
7. Shall be recorded on a ledger. The record shall include: (a)
description of the item of Equipment, (b) serial number or other
identification number, (c) the source of funding for the property
(including FAIN); (d) who holds the title, (e) date of acquisition; (f)
the per unit acquisition cost of the Equipment, (g) percentage of
federal participation in the project costs for the Federal award under
which the property was acquired, (h) location, and (i)use and
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condition of Equipment, and (j) ultimate disposition data including the
date of disposal and sale price of the property. Records must be
retained pursuant to 2 CFR Part 200.313.
1. All equipment obtained under this Agreement shall have an ASAUA
identification decal affixed to it, and, when practical, shall be affixed
where it is readily visible.
2. A physical inventory of the Equipment shall be taken and the results
reconciled with the Equipment records at least once every two years.
Inventory shall also be taken prior to any UASI, State or Federal
monitor visits.
3. SUB-RECIPIENT shall exercise due care to preserve and
safeguard equipment acquired with grant funds from damage or
destruction and shall provide regular maintenance and such repairs
for said equipment as necessary, in order to keep said equipment
continually in good working order. Such maintenance and servicing
shall be the sole responsibility of SUB-RECIPIENT, who shall
assume full responsibility for maintenance and repair of the
equipment throughout the life of said equipment.
4. SUB-RECIPIENT shall identify a Point-of-Contact (POC) to be
responsible for all Equipment prior to the receipt of the item(s). POC
will serve as the custodian of the Equipment. SUB-RECIPIENT shall
notify the CITY of any change in the POC and assume the
responsibility of advising the new custodian of all UASI grant
program guidelines and requirements.
5. SUB-RECIPIENT shall contact the ASAUA Grant Office prior to
initiating the disposition process. Disposal of equipment shall be
conducted pursuant to 2 CFR Part 200.313. The ASAUA will contact
the awarding agency for disposition instructions, if necessary, prior to
any action being taken.
E. Any training paid pursuant to this Agreement shall conform to the guidelines
as listed in FY2024 Homeland Security Grant Program, as set forth above. All
training expenses must be pre-authorized by CalOES. A catalogue of
Grantor approved and sponsored training courses is available at
https://cdp.dhs.gov/.
F. Any exercise paid pursuant to this Agreement shall conform to the guidelines as
listed in FY2024 Homeland Security Grant Program, as set forth above.
Detailed Homeland Security Exercise and Evaluation Program Guidance is
available at https://www.fema.gov/media-library/assets/documents/32326.
G. Any planning paid pursuant to this Agreement shall conform to the guidelines
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as listed in FY2024 Homeland Security Grant Program, as set forth above.
H. Any organizational activities paid pursuant to this Agreement shall conform to
the guidelines as listed in FY2024 Homeland Security Grant Program, as set
forth above.
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III
PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. CITY may, a) transfer to SUB-RECIPIENT, equipment or services purchased
with grant funds; or, b) reimburse SUB-RECIPIENT for the purchase of
authorized equipment, exercises, services or training upon receiving prior written
approval from CITY or its designee and in accordance with grant guidelines and
in full compliance with all of SUB-RECIPIENT’S purchasing and bidding
procedures. SUB-RECIPIENT shall specify the equipment, exercises, services
or training to be purchased using the Application for Project Funding. A copy of
this document will be provided to SUB-RECIPIENT by CITY. If additional
copies of the document are needed, SUB-RECIPIENT may contact the
Anaheim Grant Coordinator and it will be provided. Funds may be used for
planning, exercises, organizational and training activities, and the purchase of
equipment as described in Section 202 above.
B. SUB-RECIPIENT shall provide invoices to the CITY requesting payment and all
supporting documentation. Each reimbursement request shall be
accompanied by the Reimbursement Request for Grant Expenditures detailing
the expenditures made by SUB-RECIPIENT as authorized by Section 202
above. Each reimbursement request shall be submitted to the Anaheim UASI
Grant Office. For equipment for which SUB-RECIPIENT is requesting
reimbursement, all appropriate back-up documentation must be attached to the
reimbursement form, including invoices, proof of payment, packing slips, and
Equipment Reimbursement Worksheet. For training reimbursements, SUBRECIPIENT must include a copy of any certificates issued or a copy of the
class roster verifying training attendees, proof that a CalOES tracking number
has been assigned to the course, timesheets and payroll registers for all
training attendees, receipts for travel expenses related to the training, and
Training Reimbursement Worksheet. For regional project reimbursements,
SUB-RECIPIENT must include approval from the lead agency for all submitted
invoices.
C. Payment of final invoice shall be withheld by the CITY until SUB-RECIPIENT
has turned in all supporting documentation and completed the requirements of
this Agreement.
D. It is understood that the CITY makes no commitment to fund this
Agreement beyond the terms set forth herein.
E. Funding for all periods of this Agreement is subject to the continuing
availability to the CITY of federal funds for this program. The Agreement may
be terminated immediately upon written notice to SUB-RECIPIENT of a loss or
reduction of federal grant funds.
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IV
STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and
shall not be deemed to affect the meaning or construction of any of the terms or
provisions hereof. The language of this Agreement shall be construed according
to its fair meaning and not strictly for or against either party. The word
"Sub-recipient" herein and in any amendments hereto includes the party or
parties identified in this Agreement. The singular shall include the plural. If
there is more than one Sub-recipient as identified herein, unless expressly
stated otherwise, their obligations and liabilities hereunder shall be joint and
several. Use of the feminine, masculine, or neuter genders shall be deemed to
include the genders not used.
§402. Applicable Law, Interpretation and Enforcement
Each party's performance hereunder shall comply with all applicable laws of the
United States of America, the State of California, and the CITY. This
Agreement shall be enforced and interpreted under the laws of the State of
California and the CITY.
If any part, term or provision of this Agreement shall be held void, illegal,
unenforceable, or in conflict with any law of a federal, state or local government
having jurisdiction over this Agreement, the validity of the remaining portions of
provisions shall not be affected thereby.
§403. Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to
the subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only by a written instrument executed by both parties hereto.
§404. Excusable Delays
In the event that performance on the part of any party hereto shall be delayed or
suspended as a result of circumstances beyond the reasonable control and
without the fault and negligence of said party, none of the parties shall incur any
liability to the other parties as a result of such delay or suspension.
Circumstances deemed to be beyond the control of the parties hereunder shall
include, but not be limited to, acts of God or of the public enemy; insurrection;
acts of the Federal Government or any unit of State or Local Government in
either sovereign or contractual capacity; fires; floods; epidemics; quarantine
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restrictions; strikes, freight embargoes or delays in transportation; to the extent
that they are not caused by the party's willful or negligent acts or omissions and
to the extent that they are beyond the party's reasonable control.
§405. Breach
Except for excusable delays, if any party fails to perform, in whole or in part, any
promise, covenant, or agreement set forth herein, or should any representation
made by it be untrue, any aggrieved party may avail itself of all rights and
remedies, at law or equity, in the courts of law. Said rights and remedies are
cumulative of those provided for herein except that in no event shall any party
recover more than once, suffer a penalty or forfeiture, or be unjustly
compensated.
Contractual / Legal Remedies for Breach of Contract--Should SUB-RECIPIENT
fail for any reason to comply with the contractual obligations of this Agreement
and/or willfully, knowingly, or negligently breach any term, condition or
requirement of the Agreement, City may impose sanctions including but not
limited to damages (liquidated damages and or penalties) and/or any other
remedy available pursuant to the Agreement or the laws then in effect.
§406. Prohibition Against Assignment or Delegation
SUB-RECIPIENT may not, unless it has first obtained the written permission of
the CITY:
A. Assign or otherwise alienate any of its rights hereunder, including the right
to payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.
§407. Permits
SUB-RECIPIENT and its officers, agents and employees shall obtain and
maintain all permits and licenses necessary for SUB-RECIPIENT performance
hereunder and shall pay any fees required therefore. SUB-RECIPIENT further
certifies to immediately notify the CITY of any suspension, termination, lapses,
non-renewals or restrictions of licenses, certificates, or other documents.
§408. Bonds
SUB-RECIPIENT must purchase a performance bond for any equipment item
over $250,000 or any vehicle (including aircraft or watercraft) financed with
homeland security funds. SUB-RECIPIENT must provide a copy of performance
bond to CITY no later than the time of reimbursement.
§409. Indemnification
To the fullest extent of the law, SUB-RECIPIENT agrees to indemnify, defend,
and hold harmless the City of Anaheim, its officers, agents, employees,
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representatives and designated volunteers from and against any and all claims,
demands, defense costs, or liability of any kind or nature arising out of or resulting
from, or any way connected with SUB-RECIPIENT’S acts, errors or omissions in
the performance of SUB-RECIPIENT’S services or use of grant funds under the
terms of this Agreement.
§410. Conflict of Interest
A. SUB-RECIPIENT covenants that it will comply with 2 CFR 200.318(c)(1) and
that none of its directors, officers, employees, or agents shall participate in
selecting, or administrating any subcontract supported (in whole or in part) by
Federal funds where such person is a director, officer, employee or agent of
the subcontractor; or where the selection of subcontractors is or has the
appearance of being motivated by a desire for personal gain for themselves or
others such as family business, etc.; or where such person knows or should
have known that:
1. A member of such person's immediate family, or domestic partner
or organization has a financial interest in the subcontract;
2. The subcontractor is someone with whom such person has or is
negotiating any prospective employment; or
3. The participation of such person would be prohibited by the
California Political Reform Act, California Government Code
§87100 et seq. if such person were a public officer, because such
person would have a "financial or other interest" in the subcontract.
B. Definitions:
1. The term "immediate family" includes but is not limited to domestic
partner and/or those persons related by blood or marriage, such as
husband, wife, father, mother, brother, sister, son, daughter, father
in law, mother in law, brother in law, sister in law, son in law,
daughter in law.
2. The term "financial or other interest" includes but is not limited to:
a. Any direct or indirect financial interest in the specific
contract, including a commission or fee, a share of the
proceeds, prospect of a promotion or of future employment,
a profit, or any other form of financial reward.
b. Any of the following interests in the subcontractor
ownership: partnership interest or other beneficial interest of
five percent or more; ownership of five percent or more of
the stock; employment in a managerial capacity; or
membership on the board of directors or governing body.
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C. SUB-RECIPIENT further covenants that no officer, director, employee, or agent
shall solicit or accept gratuities, favors, anything of monetary value from any
actual or potential subcontractor, supplier, a party to a sub agreement, (or
persons who are otherwise in a position to benefit from the actions of any
officer, employee, or agent).
D. SUB-RECIPIENT shall not subcontract with a former director, officer, or
employee within a one year period following the termination of the relationship
between said person and SUB-RECIPIENT..
E. Prior to obtaining the CITY’S approval of any subcontract, SUB-RECIPIENT
shall disclose to the CITY any relationship, financial or otherwise, direct or
indirect, of SUB-RECIPIENT or any of its officers, directors or employees or
their immediate family with the proposed subcontractor and its officers,
directors or employees.
F. For further clarification of the meaning of any of the terms used herein, the
parties agree that references shall be made to the guidelines, rules, and laws
of the CITY, SUB-RECIPIENT, the State of California, and Federal regulations
regarding conflict of interest.
G. SUB-RECIPIENT warrants that it has not paid or given and will not pay or give
to any third person any money or other consideration for procuring this
Agreement.
H. SUB-RECIPIENT covenants that no member, officer or employee of SUBRECIPIENT shall have interest, direct or indirect, in any contract or
subcontract or the proceeds thereof for work to be performed in connection
with this project during his/her tenure as such employee, member or officer or
for one year thereafter.
I. SUB-RECIPIENT agrees that no individual shall participate in any
procurement activity if a real or apparent conflict of interest exists, including,
but not limited to, financial or personal relationships with any entity considered
for a contract.
J. SUB-RECIPIENT shall maintain a written standards of conduct and shall
take appropriate disciplinary action against any employee, officer, or agent
who violates these standards. Disciplinary actions may include, but are not
limited to, formal reprimand, suspension, or termination, depending on the
severity of the violation.
K. SUB-RECIPIENT shall report any violations of this agreement to the
awarding agency within 5 business days of discovery and shall cooperate
fully with any investigation or audit related to the incident.
L.
SUB-RECIPIENT shall incorporate the foregoing subsections of this
Section into every agreement that it enters into in connection with this
project and shall substitute the term "subcontractor" for the term "SUBRECIPIENT" and "sub subcontractor" for "Subcontractor".
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§411. Restriction on Disclosures
Any reports, analysis, studies, drawings, information, or data generated as a
result of this Agreement are to be governed by the California Public Records Act
(California Government Code Sec. 6250, et seq.).
§412. Statutes and Regulations Applicable To All Grant Contracts
A. Compliance With Grant Assurances
To obtain the Grant Funds, the Grantor required an authorized representative
of the CITY to sign certain promises regarding the way the Grant Funds would
be spent (“Grant Assurances”), attached hereto as Exhibit A and Exhibit A-1.
By signing these Grant Assurances, the CITY became liable to the Grantor for
any funds that are used in violation of the grant requirements. SUBRECIPIENT shall be liable to the Grantor for any funds the Grantor determines
SUB-RECIPIENT used in violation of these Grant Assurances. SUBRECIPIENT shall indemnify and hold harmless the CITY for any sums the
Grantor determines SUB-RECIPIENT used in violation of the Grant
Assurances.
B. SUB-RECIPIENT shall comply with all applicable requirements of state, federal,
county and SUB-RECIPIENT laws, executive orders, regulations, program and
administrative requirements, policies and any other requirements governing this
Agreement. SUB-RECIPIENT shall comply with state and federal laws and
regulations pertaining to labor, wages, hours, and other conditions of
employment. SUB-RECIPIENT shall comply with new, amended, or revised
laws, regulations, and/or procedures that apply to the performance of this
Agreement. These requirements include, but are not limited to:
1.
Office of Management and Budget (OMB) Circulars
SUB-RECIPIENT shall comply with 2 Code of Federal Regulations
(CFR) Part 200 (Uniform Administrative, Cost Principles, and Audit
Requirements for Federal Awards).
2.
Single Audit Act
If Federal funds are used in the performance of this Agreement,
SUB-RECIPIENT shall adhere to the rules and regulations of the
Single Audit Act, 31 USC Sec. 7501 et seq.; Title 2 Code of
Federal Regulations, Part 200, Subpart F Audit Requirements;
and any administrative regulation or field memos implementing
the Act. When reporting on the FY2024 UASI Grant Program
under the Single Audit Act, SUB-RECIPIENT shall use Catalog
of Federal Domestic Assistance (CFDA) Program Number
97.067 “Homeland Security Grant Program”; Grant Identification
Number 2024-0088; and identify the City of Anaheim as the
Pass-Through.
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3.
Records Maintenance
Records, in their original form, shall be maintained in accordance with
requirements prescribed by the CITY with respect to all matters
covered on file for all documents specified in this Agreement.
Original forms are to be maintained on file for all documents specified
in this Agreement. Such records shall be retained for a period of
three (3) years after the CITY receives notification of grant closeout
from CalOES, and after final disposition of all pending matters.
"Pending matters" include, but are not limited to, an audit, litigation or
other actions involving records. The CITY may, at its discretion, take
possession of, retain and audit said records. Records, in their
original form pertaining to matters covered by this Agreement, shall at
all times be retained within the County of Orange unless authorization
to remove them is granted in writing by the CITY.
4.
Subcontracts and Procurement
SUB-RECIPIENT shall comply with the federal and SUBRECIPIENT standards in the award of any subcontracts. For
purposes of this Agreement, subcontracts shall include but not
be limited to purchase agreements, rental or lease agreements,
third party agreements, consultant service contracts and
construction subcontracts.
SUB-RECIPIENT shall ensure that the terms of this Agreement with
the CITY are incorporated into all Subcontractor Agreements.
SUB-RECIPIENT shall submit all Subcontractor Agreements to the
CITY for review prior to the release of any funds to the
subcontractor. SUB-RECIPIENT shall withhold funds to any
subcontractor agency that fails to comply with the terms and
conditions of this Agreement and their respective Subcontractor
Agreement.
5.
Civil Rights
SUB-RECIPIENT shall comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to: (a) Title VI of
the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b) Title IX
of the Education Amendments of 1972, as amended (20 U.S.C.
§§1681- 1683, and 1685-1686), which prohibits discrimination on the
basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as
amended (29 U.S.C. §794), which prohibits discrimination on the
basis of handicaps; (d) The Age Discrimination act of 1975, as
amended (42 U.S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e) the Drug Abuse Office and Treatment Act of
1972 (P.L. 92-255), as amended, relating to nondiscrimination on the
basis of drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation act of 1970
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(P.L. 91-616) as amended, relating to nondiscrimination on the basis
of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public
Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as
amended, relating to confidentiality of alcohol and drug abuse patient
records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C.
§§3601, et seq.), as amended, relating to non-discrimination in the
sale, rental or financing of housing; (i) any other nondiscrimination
provisions in the specific statute(s) under which application for
Federal assistance is being made; (j) the requirements of any other
nondiscrimination statute(s) which may apply to the application; and
(k) P.L. 93-348 regarding the protection of human subjects involved
in research, development, and related activities supported by this
award of assistance.
6.
Telecommunications
SUB-RECIPIENT will comply with 2 CFR 200.216 and FEMA
Policy 405-143-1, Prohibitions on Expending FEMA Award Funds
on Covered Telecommunication Equipment or Services (Interim),
which prohibits grant recipients and subrecipients from obligating
or expending loan or grant funds to procure or obtain, extend or
renew a contract to procure or obtain, or to enter into a contract (or
extend or renew a contract) to procure or obtain equipment,
services, or systems that uses covered telecommunications
equipment or services as a substantial or essential component of
any system, or as critical technology as part of any system.
7.
Lobbying Prohibited
SUB-RECIPIENT will comply with all applicable lobbying
prohibitions and laws, including those found in the Byrd AntiLobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that
none of the funds provided under this award may be expended by
SUB-RECIPIENT to pay any person to influence, or attempt to
influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with any federal action
concerning the award or renewal of any federal contract, grant,
loan, or cooperative agreement.
8.
Clean Air Act
SUB-RECIPIENT agrees to comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act, as
amended, 42 U.S.C. § 7401 et seq. SUB-RECIPIENT agrees to
report any violation of the Clean Air Act to the CITY and
understands and agrees that the CITY will, in turn report each
violation as required to assure notification to the
Federal Emergency Management Agency, and the appropriate
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Environmental Protection Agency Regional Office. SUB-RECIPIENT
further agrees to include these requirements in each subcontract
exceeding $150,000 in value financed in whole or in part with Federal
assistance provided by FEMA.
C. Statutes and Regulations Applicable To This Particular Grant
SUB-RECIPIENT shall comply with all applicable requirements of state and
federal laws, executive orders, regulations, program and administrative
requirements, policies and any other requirements governing this particular
grant program. SUB-RECIPIENT shall comply with new, amended, or revised
laws, regulations, and/or procedures that apply to the performance of this
Agreement. These requirements include, but are not limited to:
1.
Title 2 Code of Federal Regulations (CFR) Part 200; EO 12372;
Department of Justice (DOJ) Office of Judicial Programs (OJP) Office
of the Comptroller, U.S. Department of Homeland Security,
Preparedness Directorate Financial Management Guide; U.S.
Department of Homeland Security, Office of Grants and Training, FY
2024 Homeland Security Grant Program –Notice of Funding
Opportunity; ODP WMD Training Course Catalogue; and DOJ Office
for Civil Rights.
Standardized Emergency Management System (SEMS)
requirements as stated in the California Emergency Services Act,
Government Code Chapter 7 of Division 1 of Title 2, § 8607.1(e) and
CCR Title 19, §§ 2445-2448.
Provisions of 44 CFR applicable to grants and cooperative
agreements, including Part 18, Administrative Review Procedures;
Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Research and Statistical Information;
Part 23, Criminal Intelligence Systems Operating Policies; Part 30,
Intergovernmental Review of Department of Justice Programs and
Activities; Part 35, Nondiscrimination on the Basis of Disability in
State and Local Government Services; Part 38, Equal Treatment of
Faith-based Organizations; Part 42, Nondiscrimination/Equal
employment Opportunities Policies and Procedures; Part 61,
Procedures for Implementing the National Environmental Policy Act;
Part 63, Floodplain Management and Wetland Protection
Procedures; Part 64, Floodplain Management and Wetland
Protection Procedures; Federal laws or regulations applicable to
federal Assistance Programs; Part 69, New Restrictions on Lobbying;
Part 70, Uniform Administrative Requirements for Grants and
Cooperative Agreements (including sub-awards) with Institutions of
Higher Learning, Hospitals and other Non-Profit Organizations; and
Part 83, Government- Wide Requirements for a Drug Free
Workplace (grants).
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2.
Travel Expenses
SUB-RECIPIENT as provided herein may be compensated for SUBRECIPIENT’S reasonable travel expenses incurred in the
performance of this Agreement, to include travel and per diem,
unless otherwise expressed. Travel including in-State and out-ofState travel shall not be reimbursed without prior written
authorization from the UASI Grant Office.
SUB-RECIPIENT’S travel and per diem reimbursement costs shall
be reimbursed based on SUB-RECIPIENT’S travel policies and
procedures. If SUB-RECIPIENT does not have established travel
policies and procedures, SUB-RECIPIENT‘S reimbursement rates
shall not exceed the amounts established under 5 U.S.C 5701-11,
(“Travel and Subsistence Expenses; Mileage Allowances”), or by
the Administrator of General Services, or by the President (or his
or her designee) pursuant to any provisions of such subchapter
must apply to travel under federal awards (48 CFR 31.205-46(a)).
3.
Noncompliance
SUB-RECIPIENT understands that failure to comply with any of the
above assurances may result in suspension, termination or reduction
of grant funds, and repayment by SUB-RECIPIENT to CITY of any
unlawful expenditures.
§413. Federal, State and Local Taxes
Federal, State and local taxes shall be the responsibility of SUB-RECIPIENT as
an independent party and not as a CITY employee.
§414. Inventions, Patents and Copyrights
A. Reporting Procedure for Inventions
If any project produces any invention or discovery (Invention) patentable or
otherwise under title 35 of the U.S. Code, including, without limitation,
processes and business methods made in the course of work under this
Agreement, SUB-RECIPIENT shall report the fact and disclose the Invention
promptly and fully to the CITY. The CITY shall report the fact and disclose the
Invention to the Grantor. Unless there is a prior agreement between the CITY
and the Grantor, the Grantor shall determine whether to seek protection on
the Invention. The Grantor shall determine how the rights in the Invention,
including rights under any patent issued thereon, will be allocated and
administered in order to protect the public interest consistent with the policy
(“Policy”) embodied in the Federal Acquisition Regulations System, which is
based on Ch. 18 of title 35 U.S.C. Sections 200, et seq. (Pub. L. 95-517, Pub.
L. 98-620, 37 CFR part 401); Presidential Memorandum on Government
Patent Policy to the Heads of the Executive Departments and Agencies, dated
2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, 3 CFR, 1987
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Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR
48661, 3 CFR, 1987 Comp., p. 262). SUB-RECIPIENT hereby agrees to be
bound by the Policy, and will contractually require its personnel to be bound by
the Policy.
B. Rights to Use Inventions
CITY shall have an unencumbered right, and a non-exclusive, irrevocable,
royalty- free license, to use, manufacture, improve upon, and allow others to
do so for all government purposes, any Invention developed under this
Agreement.
C. Copyright Policy
1.
Unless otherwise provided by the terms of the Grantor or of this
Agreement, when copyrightable material (“Material”) is developed
under this Agreement, the author or the CITY, at the CITY’S
discretion, may copyright the Material. If the CITY declines to
copyright the Material, the CITY shall have an unencumbered right,
and a non-exclusive, irrevocable, royalty- free license, to use,
manufacture, improve upon, and allow others to do so for all
government purposes, any Material developed under this Agreement.
2.
The Grantor shall have an unencumbered right, and a non-exclusive,
irrevocable, royalty-free license, to use, manufacture, improve upon,
and allow others to do so for all government purposes, any Material
developed under this Agreement or any Copyright purchased under
this Agreement.
3.
SUB-RECIPIENT shall comply with all applicable requirements in the
Code of Federal Regulations related to copyrights and copyright
policy.
D. Rights to Data
The Grantor and the CITY shall have unlimited rights or copyright license to any
data first produced or delivered under this Agreement. “Unlimited rights” means
the right to use, disclose, reproduce, prepare derivative works, distribute copies
to the public, and perform and display publicly, or permit others to do so; as
required by 48 CFR 27.401. Where the data are not first produced under this
Agreement or are published copyrighted data with the notice of 17 U.S.C.
Section 401 or 402, the Grantor acquires the data under a copyright license as
set forth in 48 CFR 27.404(f)(2) instead of unlimited rights. (48 CFR 27.404(a)).
E. Obligations Binding on Subcontractors
SUB-RECIPIENT shall require all subcontractors to comply with the obligations
of this section by incorporating the terms of this section into all subcontracts.
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§415. Minority, Women, And Other Business Enterprise Outreach Program
It is the policy of the CITY to provide minority business enterprises (MBEs),
women business enterprises (WBEs) and all other business enterprises an equal
opportunity to participate in the performance of all SUB-RECIPIENT contracts,
including procurement, construction and personal services. This policy applies to
all Contractors and Sub-Contractors.
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V
DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should SUB-RECIPIENT fail for any reason to comply with the contractual
obligations of this Agreement within the time specified by this Agreement, the
CITY reserves the right to terminate the Agreement, reserving all rights under
state and federal law.
§502. Amendments
Any change in the terms of this Agreement, including changes in the services to be
performed by SUB-RECIPIENT and any increase or decrease in the amount of
compensation which are agreed to by the CITY and SUB-RECIPIENT shall be
incorporated into this Agreement by a written amendment properly executed and
signed by the person authorized to bind the parties thereto.
SUB-RECIPIENT agrees to comply with all future CITY directives, or any rules,
amendments or requirements promulgated by the CITY affecting this
Agreement.
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VI
ENTIRE AGREEMENT
§601. Complete Agreement
This Agreement contains the full and complete Agreement between the two
parties. Neither verbal agreement nor conversation with any officer or employee
of either party shall affect or modify any of the terms and conditions of this
Agreement.
§602. Number of Pages and Attachments
This Agreement is executed as one original. This Agreement includes twentythree (23) pages and five (5) Exhibits which constitute the entire understanding
and agreement of the parties.
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IN WITNESS WHEREOF, the City and CITY OF FOUNTAIN VALLEY have caused this
Agreement to be executed by their duly authorized representatives on the date first set
forth above.
ATTEST:
CITY OF ANAHEIM, a municipal Corporation
of the State of California
By:______________________________
Theresa Bass
Clerk of the Council
By:_________________________________
Rick Armendariz
Interim Chief of Police
SUB-RECIPIENT
CITY OF FOUNTAIN VALLEY
UEI No. E6HUBPTD4AZ1
APPROVED AS TO FORM:
By: ______________________________
Printed Name ______________________
By:______________________________
Kristin Pelletier
Chief Assistant City Attorney
Title
______________________________
APPROVED AS TO FORM
By:______________________________
Printed Name ______________________
Title
______________________________
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EXHIBIT A
California Governor’s Office of Emergency Services
FY2024 Grant Assurances
(All HSGP Applicants)
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the
institutional, managerial, and financial capability (including funds sufficient to pay
any non-federal share of project cost) to ensure proper planning, management,
and completion of the project described in this application, within prescribed
timelines.
The requirements outlined in these assurances apply to Applicant and any of its
subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering
to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the
Code of Federal Regulations (C.F.R.) and adopted by the Department of
Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office
of Management and Budget (OMB) and can be found at
http://www.whitehouse.gov/omb/.
In the event Cal OES determines that changes are necessary to the subaward
after a subaward has been made, including changes to period of performance
or terms and conditions, Applicants will be notified of the changes in writing.
Once notification has been made, any subsequent request for funds will indicate
Applicant acceptance of the changes to the subaward.
State and federal grant award requirements are set forth below. The Applicant
hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing
board, or authorized body in support of this project. This written authorization
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must specify that the Applicant and the city council, governing board, or
authorized body agree:
(a) To provide all matching funds required for the grant project and that
any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the
city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or
authorized body to apply for federal assistance, and the institutional,
managerial and financial capability (including funds sufficient to pay the
non-federal share of project cost, if any) to ensure proper planning,
management and completion of the project described in this
application; and
(e) The official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon
request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only
authorized to perform allowable activities approved under the award, within
the period of performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for
persons entering into a contract, grant, loan, or cooperative agreement from
an agency or requests or receives from an agency a commitment providing for
the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the
making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal
contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
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connection with this federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL,
“Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 15011508 and §§ 7324-7328) which limit the political activities of employees whose
principal employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation,
or policy without the express written approval from the California Governor’s Office
of Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and
codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide
protection against waste, fraud, and abuse by debarring or suspending those
persons deemed irresponsible in their dealings with the federal government. The
Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this application been
convicted of or had a civil judgment rendered against them for commission
of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state, or local) transaction or
contract under a public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving stolen
property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (4)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
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5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to nondiscrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which
prohibits discrimination against those with disabilities or access and
functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101et seq.),
which prohibits discrimination on the basis of disability and requires buildings
and structures be accessible to those with disabilities and access and
functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented
by the Department of Housing and Urban Development at 24 C.F.R.
Part100. The prohibition on disability discrimination includes the requirement
that new multifamily housing with four or more dwelling units — i.e., the
public and common use areas and individual apartment units (all units in
buildings with elevators and ground-floor units in buildings without elevators)
— be designed and constructed with certain accessible features (See 24
C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000
in Government business in one year from discriminating in employment
decisions on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in
hiring and employment in both the United States federal workforce and on
the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination
based on domestic partnerships and those in same sex marriages;
(k) DHS policy to ensure the equal treatment of faith-based organizations,
under which the Applicant must comply with equal treatment policies and
requirements contained in 6 C.F.R. Part 19;
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(l) The California’s Fair Employment and Housing Act (FEHA) (California
Government Code §§12940-12957), as applicable. FEHA prohibits
harassment and discrimination in employment because of ancestry, familial
status, race, color, religious creed (including religious dress and grooming
practices), sex (which includes pregnancy, childbirth, breastfeeding and
medical conditions related to pregnancy, childbirth or breastfeeding),
gender, gender identity, gender expression, sexual orientation, marital
status, national origin, ancestry, mental and physical disability, genetic
information, medical condition, age, pregnancy, denial of medical and
family care leave, or pregnancy disability leave, military and veteran status,
and/or retaliation for protesting illegal discrimination related to one of these
categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply
to this application.
Civil Rights Policies for Program Beneficiaries and Subrecipients of DHS funding,
pertaining to the following are available on the Cal OES website
(https://www.caloes.ca.gov/office-of-the-director/policy-administration/civilrights-eeo/):
• Non-discrimination in Programs & Services
• Reasonable Accommodation for Program Beneficiaries
• Language Access Policy
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the
Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards,
including:
(a) The California Environmental Quality Act (CEQA) (California Public
Resources Code §§ 21000-21177), to include coordination with the city or
county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6,
Chapter 3, §§ 15000-15387);
(c) The Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which
establishes the basic structure for regulating discharges of pollutants into the
waters of the United States and regulating quality standards for surface
waters;
(d) The Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air
emissions from stationary and mobile sources;
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(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural
Provisions of NEPA; and Executive Order 12898 which focuses on the
environmental and human health effects of federal actions on minority and
low-income populations with the goal of achieving environmental
protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive
Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods,
materials, or services and each federal agency empowered to extend
federal assistance by way of grant, loan, or contract shall undertake such
procurement and assistance activities in a manner that will result in
effective enforcement of the Clean Air Act and the Federal Water Pollution
Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523);
(j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972 (16
U.S.C. §§1451 et seq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C.
§§7401 et seq.); and
(m)The Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; 2) subject to a ceaseand-desist order pursuant to section 13301 of the California Water Code for
violation of waste discharge requirements or discharge prohibitions; or 3)
determined to be in violation of federal law relating to air or water pollution. 8.
Audits
For subrecipients expending $1,000,000 or more in federal grant funds annually,
the Applicant will perform the required financial and compliance audits in
accordance with the Single Audit Act Amendments of 1996 and C.F.R., Part 200,
Subpart F Audit Requirements.
9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations
conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give
the awarding agency, the Comptroller General of the United States and, if
appropriate, the state, through any authorized representative, access to and the
right to examine all records, books, papers, or documents related to the award.
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The Applicant will require any subrecipients, contractors, successors, transferees
and assignees to acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment -The Applicant will comply with 31 U.S.C §§ 3729-3733
which provides that Applicant shall not submit a false claim for payment,
reimbursement, or advance.
12. Reporting -Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not
limited to (a) the reporting of subawards obligating $30,000 or more in federal
funds, and (b) executive compensation data for first-tier subawards as set forth in
2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the
requirements set forth in the government-wide financial assistance award term
regarding the System for Award Management and Universal Identifier
Requirements located at 2 C.F.R. Part 25, Appendix A.
13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower
protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §
4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the
Applicant or its subrecipients from: (1) engaging in trafficking in persons during the
period of time that the award is in effect; (2) procuring a commercial sex act
during the period of time that the award is in effect; or (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply
to employees of institutes of higher learning (IHE), hospitals and other nonprofit organizations.
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16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation
laws set forth in California Labor Code §§ 3700 et seq.
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646)
which provide for fair and equitable treatment of persons displaced or
whose property is acquired as a result of federal or federally-assisted
programs. These requirements apply to all interests in real property acquired
for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal
award subrecipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of insurable
construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the
National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties),
and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §
469a-1 et seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §
4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in
construction or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property
title or other interest in the site and facilities without permission and
instructions from the awarding agency. Will record the federal awarding
agency directives and will include a covenant in the title of real property
acquired in whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and
such other information as may be required by the assistance awarding
agency or State.
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19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123
and 23123.5. These laws prohibit driving motor vehicle while using an electronic
wireless communications device to write, send, or read a text-based
communication. Drivers are also prohibited from the use of a wireless telephone
without hands-free listening and talking, unless to make an emergency call to 911,
law enforcement, or similar services.
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of
applying for funding under this program, or provided in the course of an entity’s
grant management activities that are under Federal control, is subject to the
Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public
Records Act, California Government Code §7920.000 et seq. The Applicant should
consider these laws and consult its own State and local laws and regulations
regarding the release of information when reporting sensitive matters in the grant
application, needs assessment, and strategic planning process.
21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing
statements, press releases, requests for proposals, bid invitations, and other
documents describing projects or programs funded in whole or in part with federal
funds.
22. Activities Conducted Abroad
The Applicant must coordinate with appropriate government authorities when
performing project activities outside the United States and obtain all appropriate
licenses, permits, or approvals.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines PII as any information that permits the identity of an individual to be
directly or indirectly inferred, including any information that is linked or linkable to
that individual. If the Applicant collects PII, the Applicant is required to have a
publicly-available privacy policy that describes standards on the usage and
maintenance of the PII they collect. The Applicant may refer to the DHS Privacy
Impact Assessments: Privacy Guidance and Privacy Template as a useful resource.
24. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to
any work first produced under federal awards and also include an
acknowledgement that the work was produced under a federal award (including
the federal award number and federal awarding agency). As detailed in 2 C.F.R.
§ 200.315, a federal awarding agency reserves a royalty-free, nonexclusive, and
irrevocable right to reproduce, publish, or otherwise use the work for federal
purposes and to authorize others to do so.
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25. Duplicative Costs
Applicants are prohibited from charging any cost to this federal award that will be
included as a cost or used to meet cost sharing or matching requirements of any
other federal award in either the current or a prior budget period. (See 2 C.F.R. §
200.403(f)). However, recipients may shift costs that are allowable under two or
more federal awards where otherwise permitted by federal statutes, regulations,
or the federal financial assistance award terms and conditions.
26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which
contain policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers: (a
list of certified air carriers can be found at: Certificated Air Carriers List | US
Department of Transportation, https://www.transportation.gov/policy/aviationpolicy/certificated-air-carriers-list) for international air transportation of people and
property to the extent that such service is available, in accordance with the
International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §
40118) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision
B-138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the
Applicant must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, as
amended, 15 U.S.C. § 2225a.
30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under
programs that prohibit supplanting by law, the Applicant must ensure that federal
funds do not replace (supplant) funds that have been budgeted for the same
purpose through non-federal sources.
Initials ______
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31. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and
applicable regulations governing inventions and patents, including the regulations
issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms under Government
Awards, Contracts, and Cooperative Agreements) and the standard patent rights
clause set forth at 37 C.F.R. § 401.14.
32. SAFECOM
If the Applicant receives federal financial assistance awards made under
programs that provide emergency communication equipment and its related
activities, the Applicant must comply with the SAFECOM Guidance for Emergency
Communication Grants, including provisions on technical standards that ensure
and enhance interoperable communications.
33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that
prohibit transactions with, and the provisions of resources and support to,
individuals and organizations associated with terrorism. The Applicant is legally
responsible for ensuring compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant’s currently active grants, cooperative
agreements, and procurement contracts from all federal assistance offices
exceeds $10,000,000 for any period of time during the period of performance of
this federal financial assistance award, the Applicant must comply with the
requirements set forth in the government-wide Award Term and Condition for
Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200,
Appendix XII, the full text of which is incorporated here by reference in the award
terms and conditions.
35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct
Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.
36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain written permission from DHS prior to using the DHS seals,
logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This
includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or
reproductions of flags, or likenesses of component officials.
37. Performance Goals (HSGP and NSGP)
In addition to the Biannual Strategy Implementation Report submission
requirements outlined in the Preparedness Grants Manual, the Applicant must
Initials ______
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demonstrate how the grant-funded project addresses the core capability gap
associated with each project. The capability gap reduction must be addressed in
the Project Description of the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general
requirements imposed upon the Applicant and flow down to any of its
subrecipients as a matter of law, regulation, or executive order. If the requirement
does not apply to Indian tribes or there is a federal law or regulation exempting its
application to Indian tribes, then the acceptance by Tribes of, or acquiescence
to, DHS Standard Terms and Conditions does not change or alter its inapplicability
to an Indian tribe. The execution of grant documents is not intended to change,
alter, amend, or impose additional liability or responsibility upon the Tribe where it
does not already exist.
39. Required Use of American Iron, Steel, Manufactured Products, and Construction
Materials
The Applicant must comply with the “Build America, Buy America” Act (BABAA),
enacted as part of the Infrastructure Investment and Jobs Act and Executive
Order 14005. Applicants receiving a federal award subject to BABAA requirements
may not use federal financial assistance funds for infrastructure projects unless:
(a) All iron and steel used in the project are produced in the United States – this
means all manufacturing processes, from the initial melting stage through
the application of coatings, occurred in the United States;
(b) All manufactured products used in the project are produced in the United
States – this means the manufactured product was manufactured in the
United States; and the cost of the components of the manufactured
product that are mined, produced, or manufactured in the United States is
greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the
minimum amount of domestic content of the manufactured product has
been established under applicable law or regulation; and
(c) All construction materials are manufactured in the United States – this
means that all manufacturing processes for the construction material
occurred in the United States.
The “Buy America” preference only applies to articles, materials, and supplies
that are consumed in, incorporated into, or affixed to an infrastructure project. It
does not apply to tools, equipment, and supplies, such as temporary scaffolding,
brought to the construction site and removed at or before the completion of the
infrastructure project. Nor does a Buy America preference apply to equipment
and furnishings, such as movable chairs, desks, and portable computer
equipment, that are used at or within the finished infrastructure project but are
not an integral part of the structure or permanently affixed to the infrastructure
project.
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Per section 70914(c) of BABAA, FEMA may waive the application of a Buy
America preference under an infrastructure program in certain cases.
40. E.O. 14074 – Advancing Effective, Accountable Policing and Criminal Justice
Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply
with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local,
or territorial law enforcement agencies are also encouraged to adopt and
enforce policies consistent with E.O. 14074 to support safe and effective policing.
IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts, etc.
Applicant recognizes and agrees that state financial assistance will be extended
based on the representations made in these assurances. These assurances are
binding on Applicant, its successors, transferees, assignees, etc. as well as any of its
subrecipients. Failure to comply with any of the above assurances may result in
suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by
the Applicant and available for Cal OES or public scrutiny upon request. Failure to
comply with these requirements may result in suspension of payments under the
grant or termination of the grant or both and the Applicant may be ineligible for
award of any future grants if Cal OES determines that the Applicant: (1) has made
false certification, or (2) violates the certification by failing to carry out the
requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. Applicants are bound by the DHS Standard
Terms and Conditions 2024, Version 2, hereby incorporated by reference, which can
be found at: https://www.dhs.gov/publication/fy15-dhs-standard-terms-andconditions.
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
Applicant/Subrecipient:_____________________________________________________
Signature of Authorized Agent: ______________________________________________
Printed Name of Authorized Agent: __________________________________________
Title: ______________________________________ Date: ______________________
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EXHIBIT A-1
Program Standard Assurances Addendum
As the duly authorized representative of the Applicant/Subrecipient, I hereby certify
that the Applicant/Subrecipient, and any of its second-tier subrecipients or
representatives, will comply with all applicable local, state, and federal statutes,
including but not limited to the following state and federal statutes prohibiting hatebased conduct:
(a) California Penal Code section 422.6(a);
(b) California Penal Code section 404.6;
(c) California Penal Code section 422(a);
(d) California Civil Code section 52.1;
(e) 18 U.S.C. § 249;
(f) 42 U.S.C. § 3631;
(g) 18 U.S.C. § 247; and
(h) 18 U.S.C. § 241, 245.
Additionally, Applicant/Subrecipient will not engage, and certifies that it will take
steps to ensure that its second-tier subrecipients and representatives do not engage,
in conduct contrary to the purposes of the grant program and/or that threatens the
safety and security of Californians, including, but not limited to, acts of violence or
unlawful intimidation on the basis of race, gender, religion, national origin, sexual
orientation, or other protected classifications. Prohibited conduct includes, but is not
limited to, violation of the federal and state laws identified herein.
The undersigned represents that he/she is authorized to enter into this Addendum for
and on behalf of the Applicant/Subrecipient. Applicant/Subrecipient understands that
failure to comply with this Addendum or any of the assurances may result in
suspension, termination, reduction, or de-obligation of funding.
Applicant/Subrecipient agrees to repay funds in the event there is a violation of grant
assurances.
Applicant/Subrecipient:_____________________________________________________
Signature of Authorized Agent: ______________________________________________
Printed Name of Authorized Agent: __________________________________________
Title: ______________________________________ Date: _________________
Page 99
EXHIBIT B
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS
Applicants should refer to the regulations cited below to determine the certification to which they are required
to attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature of this form provides for compliance with certification requirements under
the applicable CFR covering New Restrictions on Government-wide Debarment and Suspension
(Nonprocurement). The certification shall be treated as a material representation of fact upon which reliance
will be placed when the Agency determines to award the covered transaction or cooperative agreement.
As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable
CFR, for prospective participants in covered transactions, as defined in the applicable CFR
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to
a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(Federal State or local) with commission of any of these offenses enumerated in paragraph (1)
(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions
(Federal, State or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
_____________________________
Authorized Agent Signature
Address:_____________________________
_____________________________
Printed or Typed Name
______________________________
______________________________
Title
______________________________
Page 100
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this document, the prospective recipient of Federal assistance funds is
providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective recipient of
Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies
available to the Federal Government, the department or agency with which this transaction originated
may pursue available remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the
person to whom this agreement is entered, if at any time the prospective recipient of Federal
assistance funds learns that its certification was erroneous, when submitted or has become
erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and
"voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and
Coverage sections of rules implementing Executive Order 12549.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that
it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions," without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded
from the covered transaction, unless it knows that the certification is erroneous. A participant may
decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the List of Parties Excluded from Procurement or Non
Procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the department or agency with which
this transaction originated may pursue available remedies, including suspension and/or debarment.
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EXHIBIT C
CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form LLL
"Disclosure Form to Report Lobbying" in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
The Subrecipient, as identified below, certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Subrecipient understands and
agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and
Statements, apply to this certification and disclosure, if any.
AGREEMENT NUMBER: ________________
AGENCY
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE
DATE
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EXHIBIT D
SUPPLEMENTAL GRANT SUBAWARD INFORMATION
1. Anaheim UASI Grant Office Contact Information Section:
Anaheim Police Department
Kerrstyn Vega, Police Support Services Administrator
425 S. Harbor Blvd.
Anaheim, CA 92805
2. FAIN#: EMW-2024-SS-05088
3. FUND: Federal Trust
4. Program: Homeland Security Grant Program
5. Match Requirement: None
6. Federal Awarding Agency Section:
Federal
Program
Fund / AL #
Homeland
Security Grant
Program /
97.067
Federal
Awarding
Agency
US Department
of Homeland
Security
Federal Award
Date
Total Federal
Award Amount
09/01/2024
$182,068,773
Total Local
Assistance
Amount
$172,965,335
7. Project Description Section:
•
Project Acronym:
Homeland Security Grant Program (HSGP)
•
Project Description:
Support state and local efforts to prevent terrorism and other catastrophic events and
to prepare the Nation for the threats and hazards that pose the greatest risk to the
security of the United States.
8. Research & Development Section:
•
Is this Subaward a Research & Development grant? Yes ☐ No ☒
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FY2024 Urban Areas Security Initiative Grant Program
Anaheim / Santa Ana UASI Sub-Recipient Grant Guide
Standard Operating Procedures, Policies, and Forms
November 2025
Page 104
FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
PURPOSE AND ORGANIZATION OF THIS GUIDE
The FY2024 Urban Areas Security Initiative Grant Program Sub-Recipient Grant Guide is a
reference for agencies receiving federal funds through the Anaheim/Santa Ana UASI Offices. The
Guide will help sub-recipients understand and meet the financial, administrative, and audit
requirements for the use of these funds. The primary source documentation for these
requirements is the U.S. Department of Homeland Security “The Department of Homeland
Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2024 Homeland Security Grant
Program,” the California Governor’s Office of Emergency Services “Fiscal Year 2024 Homeland
Security Grant Program: California Supplement to Federal Notice of Funding Opportunity”, and 2
Code of Federal Regulations (CFR) Part 200 “Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards.” Please see page seven of this guide for
links to the above-mentioned guidance and regulations.
Sub-recipients must meet certain requirements to receive funding from federally funded grant
programs. The requirements contained in this Guide are not all-inclusive. In addition, other source
materials will be referenced. Sub-recipients are encouraged to contact the Anaheim/Santa Ana
UASI Offices for clarification of any requirements.
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FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
TABLE OF CONTENTS
Part 1– FY24 UASI Grant Overview
Overview
FY24 HSGP Priorities
FY24 Anaheim/Santa Ana UASI Investment Justifications
Urban Area Working Group (UAWG) Overview
Grant Performance Period & Grant Identification
Federal and State Guidelines
Anaheim/Santa Ana UASI Regions
4
6
6
7
7
7
8
Part 2 – Pre-Award Guidelines
Sub-recipient Agreements/Eligibility Packets
Deadline to Submit Completed Packets
8
9
Part 3 – Project Application Guidelines
Overview
Supplanting
Project Application Process
Environmental and Historic Preservation Requirements
Notification of Awards
Project Modifications
9
10
10
10
10
11
Part 4 – Reporting Requirements, Procurement, and Reimbursements
Procurement Standards and Methods
Reasonableness, Conflict of Interest, and Required Approvals
Documentation and Performance Bonds
Indirect Costs (Facilities & Administration)
Training Program Overview, Process, & Guidelines
Exercise Overview
Reimbursement Guidelines & Deadline
11
12
12
13
13
15
15
Part 5 – Financial and Equipment Monitoring Requirements
Monitoring Program Overview
Physical Inventory
Maintenance and Disposal
16
17
18
Part 6 – Closeout Procedures
Notification of Closeout
Record Retention
18
19
Part 7 – Conclusion and Timeline
Conclusion
FY24 UASI Grant Timeline
19
19
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FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
Anaheim/Santa Ana UASI Grant Office Contact Information
Mailing Addresses:
Santa Ana Police Department
UASI Grant Office
60 Civic Center Plaza
Santa Ana, CA 92701
Anaheim Police Department
UASI Grant Office
425 S. Harbor Blvd
Anaheim, CA 92805
UASI Grant Office Contact Information:
Commander Mat Sorenson (Administrator)
Office (714) 245-8292
[email protected]
Captain Rodney Duckwitz (Administrator)
Office (714) 765-1801
[email protected]
Sergeant Nicholas Lopez (Grant Coordinator)
Office (714) 245-8740
[email protected]
PSSA Kerrstyn Vega (Grant Coordinator)
Office (714) 765-1931
[email protected]
Jeff Hiltbrand (Fiscal/Projects)
Office (714) 245-8739
[email protected]
Jennifer Wann (Fiscal/Projects)
Office (714) 765-1591
[email protected]
Officer Jason McFall (Equipment/Projects)
Office (714) 245-8737
[email protected]
Officer Dave Hill (Equipment/Projects)
Mobile (714) 321-1043
[email protected]
Division Chief Nick Freeman (OCFA)
Office (949) 341-0249
[email protected]
Fire Captain Nick Colonelli (Anaheim Fire)
Mobile (714) 765-4012
[email protected]
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FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
Part 1 – FY24 UASI Grant Overview
Overview
The Homeland Security Grant Program (HSGP) is comprised of three interconnected grant
programs.
• State Homeland Security Program (SHSP)
• Urban Areas Security Initiative (UASI)
• Operation Stonegarden (OPSG)
The HSGP is one tool among a comprehensive set of measures authorized by Congress and
implemented by the Administration to help strengthen the nation against risks associated with
potential terrorist attacks. Under the HSGP, the cities of Anaheim and Santa Ana were selected as
core cities for the Orange County Metropolitan Area and are responsible for the management and
administration of the UASI Grant Program.
The UASI grant program is designed to address the unique planning, equipment, training and
exercise needs of high-threat, high-density Urban Areas, and assist them in building an enhanced
and sustainable capacity to prevent, protect against, respond to, and recover from acts of
terrorism. The UASI grant program, as part of the HSGP, is meant to support the Federal
government’s larger, coordinated effort to strengthen homeland security preparedness. The
HSGP implements objectives addressed in a series of post 9/11 laws, strategy documents, plans,
and Homeland Security Presidential Directives (HSPDs). Of particular significance is the National
Preparedness Goal (NPG) and its associated work products. The Goal defines what it means for
the whole community to be prepared for all types of disasters and emergencies. The National
Preparedness Goal is defined as: “A secure and resilient Nation with the capabilities required
across the whole community to prevent, protect against, mitigate, respond to, and recover from
the threats and hazards that pose the greatest risk.” In addition to stating the goal, the document
describes 32 activities, called core capabilities, which address the greatest risks to the nation.
These core capabilities require the combined efforts of the whole community and are essential
for the execution of each of the five mission areas: Prevention, Protection, Mitigation, Response,
and Recovery.
As described in the Goal, the 32 core capabilities are the distinct critical elements necessary for
our success. They are highly interdependent and will require us to use existing preparedness
networks and activities, improve training and exercise programs, promote innovation, and
ensure that the administrative, finance, and logistics systems are in place to support these
capabilities. The capabilities are grouped into the five mission areas, with some capabilities
aligning under one mission area, and others applying to several mission areas (see Table 1 on
page 5).
Projects funded through the Anaheim/Santa Ana UASI should be developed using a capabilitiesbased planning approach and make use of the “Core Capabilities” (https://www.fema.gov/corecapabilities), keeping in mind a capability may be delivered with any combination of properly
planned, organized, equipped, trained and exercised personnel that achieve the intended
outcome. Just as no single agency/jurisdiction would be expected to perform every task, neither
would they be expected to have sufficient levels of every capability needed for a major event.
Requirements that exceed an entity’s capabilities would be secured through mutual aid or formal
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FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
requests for assistance from other levels of government. This concept is the basis for
strengthening regional planning, coordination, and resource sharing to prepare for catastrophic
events. A key factor in determining what projects will be funded is the ability of the project to
achieve a regional capability.
Table 1: 32 Core Capabilities by Mission Area
The FY2024 UASI program is intended to enhance regional preparedness efforts. Urban Areas
must use these funds to employ regional approaches to overall preparedness and are encouraged
to adopt regional response structures whenever appropriate. UASI program implementation and
governance must include regional partners and should have balanced representation among
entities with operational responsibilities for prevention, protection, mitigation, response, and
recovery activities within the region.
In an effort to assist the urban area’s sub-recipients in understanding how to apply for funding
and seek reimbursement for approved expenditures, the Anaheim/Santa Ana UASI grant office
has developed a guide. The purpose of the Anaheim/Santa Ana Sub-Recipient Grant Guide is to
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FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
provide: (1) an overview of the UASI grant program; (2) pre-award guidelines; (3) project
application process; (4) reporting, procurement, and reimbursement requirements; (5) financial
and equipment monitoring guidelines; and (6) closeout of the grant program.
FY24 Homeland Security Grant Program Priorities
•
•
Build, sustain, and deliver core capabilities in order to achieve the National
Preparedness Goal of a secure and resilient Nation; HSGP funded investments must
have a terrorism-nexus.
For the FY24 HSGP grant, a minimum of 30% of total awarded funds must be allocated
across six national priority areas identified in the 2024 Notice of Funding Opportunity
(NOFO) as listed below:
▪ Enhancing the protection of soft targets/crowded places – no minimum
spend requirement;
▪ Enhancing information and intelligence sharing and cooperation with
federal agencies, including DHS – no minimum spend requirement;
▪ Combating domestic violent extremism – no minimum spend
requirement;
▪ Enhancing cybersecurity – no minimum spend requirement;
▪ Enhancing community preparedness and resilience – no minimum spend
requirement;
▪ Enhancing election security – 3% minimum spend.
•
Additional FY24 HSGP investment strategy areas and enduring needs include:
▪ Effective planning;
▪ Training and awareness campaigns;
▪ Equipment and capital projects; and
▪ Exercises.
•
Address gaps identified through the annual State Preparedness Review (SPR) in achieving
capability targets set through the annual THIRA.
FY24 Anaheim/Santa Ana UASI Projects
In accordance with the ongoing projects, HSGP Guidance, National Preparedness Guidance, and
the Anaheim/Santa Ana UASI Grants Strategy, the following are projects proposed in the FY24
Investment Justifications (NP = National Priority area):
+Project D – Strengthen Information Sharing and Collaboration: Countywide ALPR Program,
OCIAC Intelligence Analysts, OCIAC Health Care Liaison Officer, OCIAC analytic software, OCIAC
Analyst Proficiency Training, and program management costs
+Project E – Enhancing the Protection of Soft Targets/Crowded Places (NP): Sustain Orange
County Civic Center Video Surveillance System (including program management costs) and
OCIAC Critical Infrastructure Protection (CIP) Analyst
+Project G - Enhance Community Resilience, Including Partnerships with Volunteers and
Community Based Organizations and Programs (NP): Sustain both “If You See Something, Say
Something” and “ ReadyOC” Preparedness Campaigns (including program management costs)
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FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
+Projects L – Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards Whole Community
Incident Planning, Response and Recovery Capabilities: Regional Training and Exercises for Law
Enforcement (including Active Shooter Drill and TECC), Regional Training for Fire Service,
Regional Training and Exercises for EMG, Type 3 Mass Decontamination Unit for OCFA, Training
and Exercise Program Manager, and grant Management and Administration costs.
+Project J – Enhancing Information and Intelligence Sharing and Cooperation with Federal
Agencies, including DHS (NP): OCIAC Intelligence Analysts, OCIAC Management and
Administration costs, and Blockchain Analysis software for OCIAC
+Project O - Enhancing Cybersecurity (NP): OCIAC Cyber Systems Analyst and OCIAC Cyber
Intelligence Analyst
+Project P - Combating Domestic Violent Extremism Through Enhanced Intelligence Collection
& Analysis, Training, and Community Resilience (NP): OCIAC Domestic Violent Extremism
Analysts
+Project R – Enhancing Election Security (NP): Portable Vehicle Barriers and Operation
Overtime for Election Security activities
Anaheim/ Santa Ana Urban Area Working Group (UAWG)
Homeland Security grants guidelines specifically require the formation of an Urban Area Working
Group to “coordinate the development and implementation of all program initiatives”. The
federal guidance requires the use of existing working groups and committees to plan and
implement grant related activities and to coordinate grant resources. In order to accomplish this
task, the Urban Area Working Group (UAWG) functions as the primary advisory body to the
Anaheim/Santa Ana Urban Area Steering Committee.
The mission of the UAWG is to provide recommendations to the Steering Committee through the
identification, prioritization and development of a standardized, regional, all-hazards approach
to increase preparedness, prevention, protection, response, and recovery capabilities through
the coordinated, collaborative efforts of multi-jurisdictional, multi-disciplined representatives
from the Orange County Operational Area. The UAWG will be responsible for coordinating the
development and implementation of all program initiatives and act in an advisory capacity to the
Steering Committee regarding activities related to the Urban Areas Security Initiative (UASI).
FY24 UASI Grant Performance Period
The California Governor’s Office of Emergency Services’ Performance Period for the Anaheim/
Santa Ana Urban Area is September 1, 2024 to May 31, 2027. However, the Sub-Recipient
Performance Period for the FY24 UASI Grant Program is November 12, 2025 to March 31, 2027.
UASI Grant CFDA #: 97.067
UASI Grant #: 2024-0088
FIPS#: 059-95010
DHS Funding Opportunity #: DHS-24-GPD-067-00-98
FAIN #: EMW-2024-SS-05088
FY24 Anaheim/Santa Ana UASI Award: $4,731,981
FY24 HSGP Fusion Center Award to OCIAC: $835,000
Federal Grant Guidance:
•
“Fiscal Year 2024 Homeland Security Grant Program (HSGP) Notice of Funding
Opportunity (NOFO)” (https://www.fema.gov/grants/preparedness/homelandsecurity/fy-24-nofo)
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California State Grant Guidance:
•
“Fiscal Year 2024 Homeland Security Grant Program: California Supplement to Federal
Notice of Funding Opportunity” (https://www.caloes.ca.gov/wpcontent/uploads/Grants/Documents/FY2024-HSGP-State-Supplement-updated12.18.24.pdf)
Administrative, Cost Principles, and Audit Guidelines:
•
Title 2 Grants and Agreements Code of Federal Regulations (CFR) “Part 200 Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards” (https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200)
Entities Covered by the FY24 UASI Grant Program*
Anaheim (Lead)
Aliso Viejo
Brea
Buena Park
Calif. State University, Fullerton
Costa Mesa
Cypress
Dana Point
Fountain Valley
Fullerton
Garden Grove
Huntington Beach
Irvine
Juaneño Band of Mission Indians
La Habra
La Palma
Laguna Beach
Laguna Hills
Laguna Niguel
Laguna Woods
Lake Forest
Los Alamitos
Mission Viejo
Newport Beach
Orange
Orange County
Orange County Fire
Authority
Placentia
Rancho Santa Margarita
San Clemente
San Juan Capistrano
Santa Ana
Santa Ana Unified School District
Seal Beach
Stanton
Tustin
University of California, Irvine
Villa Park
Westminster
Yorba Linda
Municipal Water District of
Orange County
*In FY04 and FY05 UASI Grants, Anaheim and Santa Ana each had their own UASI Grant award.
DHS combined cities starting with the FY06 UASI Grant. In even years (06, 08, 10, 12, 14, 16, 18,
20, 22, 24) Anaheim is the lead fiscal agent and in odd years (07, 09, 11, 13, 15, 17, 19, 21, 23)
Santa Ana is the lead fiscal agent.
Part 2 – Pre-Award Guidelines
Sub-recipient Agreement/Eligibility Packets:
All members of the Anaheim/Santa Ana Urban Area are considered sub-recipients and are
eligible to submit an application for project funding to the Anaheim/Santa Ana UASI for grant
funds. Prior to submitting an application, each sub-recipient must establish their eligibility to
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receive grant funds by submitting an eligibility package. The eligibility packet must include:
• The FY24 Anaheim/Santa Ana UASI Agreement
• Signed Grant Assurances (Exhibits A and A-1 of Agreement)
• Debarment, Suspension and Other Responsibility Matters (Exhibit B of Agreement)
• Signed Certifications Regarding Lobbying (Exhibit C of Agreement)
• Completed and signed ASAUA Sub-Recipient Grants Management Assessment
• Copy of Governing Body Resolution (or equivalent) accepting FY24 UASI Grant Funds
• Copy of Sub-Recipient’s Procurement Policy
• Copy Sub-Recipient’s Travel Policy
• Copy of Sub-Recipient’s Equipment Control and Disposition Policy
• Copy of 2023/2024 Single Audit Report (If the sub-recipient expends more than
$750,000 in federal assistance they must perform a single audit and provide a copy of the
audit results to the Anaheim/Santa Ana UASI Grant Office. The $750,000 threshold in
federal assistance is an aggregate total and is not limited only to UASI funds. Refer to 2
CFR 200.501)
Eligible sub-recipients must have a Unique Entity Identifier (UEI) number and be currently
registered in the System Award Management (SAM) to receive funding. Information on
obtaining a UEI number and registering in SAM is available online
(http://Grants.gov/web/grants/register.html).
Sub-recipients may not sub-award Anaheim/Santa Ana UASI funds awarded to them. UASI funds
may only be used to reimburse sub-recipients for allowable grant expenditures that have
received prior approval from the Anaheim/Santa Ana grant office.
Deadline to Submit Eligibility Packet and Agreement:
A completed packet, including all of the above listed documentation, MUST be turned into the
Anaheim UASI Grant Office, no later than February 9, 2026.
Part 3 – Project Application Guidelines
Overview
In an effort to gather the information required to document the allocation of UASI grant funds
and to collect the information necessary to accurately record how the funds will be utilized, all
sub-recipients are required to submit an “Application for Project Funding” prior to being
authorized to expend funds for which they will be reimbursed. A copy of the “Application for
Project Funding” will be sent to all project managers during the ASAUA Grant Investment
Justification and Application process and is available upon request.
The Application for Project Funding is comprised of 10 sections designed to collect the
information necessary to determine:
1) what capability(ies) the project is designed to establish or enhance;
2) if the project supports the urban areas strategy, THIRA, and State Preparedness Report;
3) how much the project will cost;
4) how the project will be implemented; and
5) how the project will be sustained.
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Supplanting
Grant funds must be used to supplement existing funds, not replace (supplant) funds that have
been appropriated for the same purpose.
Project Application Process
The project funding application process is outlined below:
• Sub-recipients must complete a Preliminary Homeland Security Grant Program Project
Funding Request (form available upon request), and present their project to the Urban
Area Working Group (UAWG). The UAWG will recommend approval or denial to the
Steering Committee.
• After project is presented to UAWG, Sub-Recipient completes the “Application for Project
Funding” and submits it to the Anaheim/Santa Ana UASI Grant Office for review and
approval.
• If applicable, sub-recipient completes the Environmental and Historic Preservation
Screening Memo, Coversheet, and required back-up (maps, pictures, descriptions, etc.)
and attaches to the Application for Project Funding (contact Grant Office for more
information).
Note: Not all proposed projects will require an EHP. EHP determination can be
made by reviewing the applicable Authorized Equipment List or FEMA’s EHP Policy
Guidance #108-023-1 for training and exercises
(https://www.fema.gov/sites/default/files/documents/fema_GPD-EHP-policyfinal-amendment_82018.pdf).
• The Grant Steering Committee will review the applications to determine projects
approved for funding.
Sub-recipients that have their applications approved for funding will receive an “Award Letter”
which will detail the amount of funding that has been approved.
Environmental and Historic Preservation Requirements
At the time of the project application submission, or when directed by the ASAUA Grant Office
based on the project scope, sub-recipients will be required to submit the Environmental and
Historic Preservation (EHP) Screening Memo, and required back-up (maps, pictures,
descriptions, etc.). Refer to the attachments at the end of the screening form for assistance.
EHP is required for certain types of training and exercises. Please refer to FEMA’s EHP Policy
Guidance (referenced above) for verification on when an EHP is necessary for training courses
and exercise deliveries. For additional clarification on EHP’s, please refer to
https://www.fema.gov/grants/guidance-tools/environmental-historic
Notification of Award
For those projects that are approved for FY24 UASI funding, the sub-recipient will receive an
award letter indicating the project has been approved for funding, the amount of funding that
has been approved, and the time frame in which the project must be completed.
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Project Modifications
Sub-recipients must complete the Request for Project Modification (contact grant office for
form), and submit it to the Anaheim/Santa Ana UASI grant office for approval prior to modifying
any of the terms of the project or funding amounts.
Part 4 – Reporting Requirements, Procurement, and Reimbursements
Procurement
Sub-recipients shall use their own procurement procedures and regulations, provided their
procurement procedures and regulations conform to applicable Federal law and standards.
The sub-recipient must use the System Award Management (SAM) located at http://sam.gov to
verify all parties involved in transactions that are expected to equal or exceed $25,000 have not
been debarred or suspended from receiving federal funds (2 CFR 180.220). Sub-recipients must
comply with all applicable lobbying prohibitions and laws as required by U.S. Code Title 31 §
1352 and ensure language regarding this requirement is included in all agreements and contracts
entered into by the sub-recipient. All contracts must also contain the applicable provisions
identified in (2 CFR 200.326).
Selection of Procurement Method
Sub-recipients should follow their own established procurement policies, provided their
procurement methods conform to applicable Federal law and standards. These policies should
detail the following procurement methods and when it is permissible to use them:
• Micro-purchase – Acquisition of supplies or services in which the aggregate dollar
amount does not exceed $10,000. Micro-purchases may be awarded without soliciting
competitive quotations if the price is deemed reasonable.
• Small purchase – Must obtain price or rate quotations from an adequate number of
qualified sources; procurement must be competitive.
• Sealed bids – Must make a firm fixed-price award to the bidder whose bid is the most
advantageous to the grantee. If factors other than price are considered in determining
the winning bid, the invitation for bids must describe clearly these other factors and how
they will be applied in calculating the bids.
• Competitive proposals – Fixed-price or cost-reimbursement type contract. Must identify
all evaluation factors and their relative importance, considering price and other factors.
• Non-Competitive procurements - Used only when the small purchase, sealed-bid or
competitive proposals methods are not feasible, and one of the following circumstances
exists:
o The item is only available from one source
o There is a public exigency or emergency need for the item that will not permit the
delay associated with competitive solicitation
o After solicitation of a number of sources, competition is determined inadequate.
Please see below for additional requirements pertaining to non-competitive procurements.
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Reasonableness of Cost/Price
Sub-recipients are required to perform some form of price or cost analysis cost with every
procurement estimated to exceed the Simplified Acquisition Threshold (currently set at $250,000).
The method or degree of analysis is dependent on the facts and circumstances surrounding the
particular procurement but, as a starting point, sub-recipients must make independent estimates
before receiving bids or proposals. Through a cost analysis, determinations are made on which
costs are real and reasonable, allowable under grantee regulations or rules, and properly
allocated to the work to be performed under proposed contracts.
Sub-recipients are required to negotiate profit as a separate element of price for each contract
where there is no price competition and in all cases where a cost analysis is performed. Please
contact the ASAUA Grant Office for guidance and recommended language for meeting this
requirement.
Conflicts of Interest
No official or employee of local government shall participate personally through decisions,
approval, recommendation, or otherwise in any application, contract, award, agreement with
federal funds, in which he/she or immediate family, partners, organization in which they
participate or prospective employment, has a financial interest, or has less than an arms-length
transaction. Violations may result in criminal, civil, or administrative penalties.
State EOC, Aviation, and Non-Competitive Procurement Pre-Approval Requirements
For all UASI projects that establish or enhance an Emergency Operation Center (EOC), project
managers must submit the CalOES Establish/Enhance Emergency Operations Center (EOC)
Request Form (contact Grant Office for copy of form) to the Santa Ana UASI Grant Coordinator
for pre-approval.
Any and all Aviation Equipment projects must also be pre-approved by CalOES before purchases
begin. The CalOES Aviation Request Form (contact Grant Office for copy of form) once completed
must be forwarded to the Santa Ana UASI Grant Coordinator.
Finally, all Non-Competitive Procurements in excess of the Simplified Acquisition Threshold
(currently set at $250,000) require pre-approval from CalOES, before any purchases are made.
Once completed, the Request for Non-Competitive Procurement Authorization Form (contact
the Grant Office for a copy of the form) must be forwarded to the Santa Ana UASI Grant
Coordinator for approval. The form will require approval from the sub-recipient’s Purchasing
Agent before being submitted to CalOES for review. Further documentation supporting the
procurement effort may be requested for review by CalOES.
Documentation
Sub-recipients are required to maintain records sufficient to detail the history of procurement [2
CFR 200.318(i)]:
• The rationale for the method of procurement (small purchase, sealed bid, etc.)
• The selection of contract type (fixed-price, cost reimbursement, etc.)
• Contractor selection or rejection; and
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• The basis of the contract price.
If procurement exceeds the small purchase amount, the sub-recipient must include in its
procurement records and files:
• The basis for contractor selection
• Justification for lack of competition when competitive bids or offers were not obtained
• The basis for the award cost or price
Please keep a detailed record of each procurement step. A form is available to assist the subrecipient with this process. Please contact the grant office for a copy.
Performance Bonds
Sub-recipients are required to purchase performance bonds for any equipment items that
exceed $250,000 or for any vehicles including aircraft or watercraft that are financed with
Homeland Security funds. The cost of the performance bond is an allowable expense under the
UASI grant program. Per the HSGP California State Supplemental Guidance, equipment
purchased under a performance bond must be received within 90 day of the Recipient’s (City of
Anaheim or City of Santa Ana) performance period.
** A copy of the performance bond must be submitted to the awarding agency (CalOES) no later
than the time of reimbursement.
Indirect Costs (Facilities and Administration)
Under the FY24 UASI Grant Program, recipients and sub-recipients are allowed to claim indirect
costs based on their federally approved indirect cost rate for expenses that are not easily tied
to a specific object or activity (direct costs) and fall within the “Facilities” or “Administration”
categories. Per 2 CFR Part 200.414, “Facilities” is defined as depreciation on buildings,
equipment and capital improvement, interest on debt associated with certain buildings, and
operations and maintenance expenses. “Administration” is defined as general administration
and general expenses such as the director’s office, accounting, personnel and all other types of
expenditures not listed specifically under the “Facilities” sub-category. The indirect costs
eligible for reimbursement under FY24 are based an approved percentage of the total claimed
expenditures, excluding equipment and contract costs. A copy of the approved rate is required
at the time of application, and must be provided to DHS/FEMA before indirect costs are charged
to the award.
As part of the FY24 UASI Grant Application process, the Anaheim/Santa Ana UASI was required
to notify CalOES as to whether or not they would be claiming indirect costs under the FY24
award. The Grant Office has elected not to claim “Facilities” and “Administration” costs under
this grant cycle.
Training Program Overview
The Anaheim/Santa Ana Urban Areas allocates training funds to applicable Orange County
jurisdictions based on the following functional areas: Law Enforcement, Fire, Health Care, and
Emergency Management.
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Although no longer a DHS requirement, the Anaheim/Santa Ana UASI continues to dedicate 10%
of the total grant allocation to eligible training expenses as set forth by the Urban Area Working
Group (UAWG). The UAWG makes recommendations that will enhance regional preparedness,
ensure standardization within Orange County, avoid duplication of efforts, and maximize the use
of grant funds. Training needs will be determined by regional stakeholders within each
functional area based on an evaluation of the region’s gap in in capabilities and the Urban Area’s
Multi-year Training and Exercise Plan. In collaboration with the UAWG, these needs will be
prioritized and presented to the Anaheim/Santa Ana UASI for funding. A list of eligible training
courses will be maintained in the ASAUA Homeland Security Regional Homeland Security
Training Catalog.
Additional courses may also be offered through local instruction based on identified need.
Eligible costs for locally instructed training under the FY24 UASI allocation will be reimbursed
through the Santa Ana UASI Office. Please refer to the training calendar on the Orange County
Intelligence Assessment Center (OCIAC) website, https://ociac.org, for a list of the additional
approved UASI training courses and deliveries.
Regional Training
Attendance for regional training classes will be coordinated through the Anaheim/Santa Ana
Training and Exercise Coordinator and the OCIAC website. Jurisdictions must adhere to the
approval process under the Reimbursement Guidelines section below prior to attendance by
personnel in a regional training class. Please note, for regional training courses provided locally,
one tracking request number will be requested for all participating jurisdictions; contact the UASI
Training and Exercise Coordinator for confirmation.
Reimbursement Guidelines
Training expenses that are submitted for reimbursement must adhere to the FY24 State and
Federal Homeland Security Grant Program Guides, and applicable Code of Federal Regulation
(CFR). In accordance with this guidance, several regulations are highlighted below:
• Reimbursable training costs for approved training includes: Tuition, Overtime and Backfill
for approved instructors, and Travel Costs (i.e. airfare, mileage, per diem, hotel, etc.). All
expenses must comply with each jurisdiction’s established policies.
•
•
•
•
Overtime and backfill are reimbursable expenses, but at NO time is dual compensation
(overtime and backfill) allowable during the same training day. In order to pay for
backfill, agencies must have incurred the expense of paying overtime to fill a position
vacated by the employee on the day of the training.
Personnel costs for employees who provided training instruction on a normal work day
are not reimbursable.
For agencies that have extended shifts (12-24 hours) please note that backfill can only be
reimbursed for the time that the employee was not able to work their normal shift due
to the training.
Reimbursement for “Fringe Benefits” in overtime and backfill is limited only to Federal
Insurance Contributions Act (FICA), Workers’ Compensation, and Unemployment
Insurance.
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•
•
Tips, alcohol, and entertainment are not reimbursable expenses.
Agencies must retain expense related documentation for three years past the close of the
grant by CalOES and the ASAUA Grant Office.
To submit for reimbursement, sub-recipients will need to complete the Travel Reimbursement
Application Worksheet for each completed course. The Travel Reimbursement Application
Worksheet must include the State Tracking Number for the class in order to receive
reimbursement.
Payroll documentation must include a timesheet, overtime sheet, or some other form of
documentation that has the following information: employee signature, grant (UASI), date(s),
hours, and purpose (ex. course title attended or Backfill for employee). If the sub-recipient does
not have this document, the employee must complete the Functional Timesheet. All
Overtime/Backfill expenses must be supported by copies of a payroll or other similar system that
supports the overtime rate and number of overtime/backfill hours that submitted for
reimbursement.
In addition to the Training Reimbursement Application Worksheet, sub-recipients must also
complete one Reimbursement Request for Grant Expenditures form for the total amount listed
on each of the Training Reimbursement Applications and Worksheets. An invoice must also be
included that bills the City of Santa Ana for the total amount.
Please contact the grant office for a copy of all required forms.
Exercise Program Overview
UASI Funded exercises will occur on an ongoing basis, according to the Urban Area’s Multi-year
Training and Exercise Plan and identified capabilities gaps within the region. Certain exercises
may have funding available for expenses incurred by jurisdictions as a result of participation in
or the development of UASI funded exercises. All expenses to be reimbursed through UASI must
receive prior approval from the Anaheim/Santa Ana UASI Grant Office. Any questions regarding
the Exercise Program, please contact the Anaheim/Santa Ana UASI Training and Exercise
Coordinator.
The following documentation is required for reimbursement:
Equipment/Planning Reimbursement Documentation:
• City/Agency invoice billing the City of Anaheim for reimbursable charges
• Reimbursement Request for Grant Expenditures Form
• Copies of invoices received and paid by Sub-Recipient
• Copies of payments (checks issued)
• Copies of requisitions, quotes, and purchase orders
• Copies of Requests for Bid/Proposal, evaluations, and contracts
• Packing slip with itemized equipment purchases
• Equipment Reimbursement Worksheet
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Training Reimbursements Documentation:
• City/Agency invoice billing the City of Anaheim for reimbursable charges
• Reimbursement Request for Grant Expenditures Form
• FY24 Travel Reimbursement Worksheet
• Copies of invoices received and paid by Sub-Recipient
• Copies of payments (checks issued)
• Documentation of payroll records verifying hourly rate and overtime/backfill rate, as well
as proof of total overtime cost paid for each employee
• Copies of signed employee documentation or UASI Functional Timesheets for
overtime/backfill
• Copy of the Tracking Number
• Copy of roster showing proof of instruction
• Copies of all receipts for tuition, travel, lodging and per diem. If the sub-recipient’s travel
policy indicates actual costs will be reimbursed, the sub-recipient must submit all
receipts. If the sub-recipient’s travel policy is to provide a daily Per Diem, then records
must be provided that document the amount of Per Diem provided.
• DEADLINE to submit final training reimbursement packet: December 31, 2026.
Other Approved Personnel Cost (Planning, M&A, and Organization) Reimbursement:
• City/Agency invoice billing the City of Anaheim for reimbursable charges
• Reimbursement Request for Grant Expenditures
• Copies of employee job descriptions/duties related to the grant
• Copies of payroll records verifying hourly rate and overtime/backfill rate, as well as proof
of total overall payroll costs
• Copies of signed employee payroll documentation or UASI Functional Timesheets for
overtime/backfill or approved UASI salaries
Deadline to Submit for Reimbursement
Sub-Recipients are encouraged to seek reimbursement throughout the grant cycle, as funds are
expended. Final Reimbursement Packets (for all other projects outside of Training) are to be
turned in NO LATER THAN March 31, 2027.
Part 5 – Financial and Equipment Monitoring Requirements
Monitoring Program Overview
In an effort to ensure the Anaheim/Santa Ana UASI is compliant with all federal, state and
local laws and requirements, and to make certain all activities carried out under the
Anaheim/Santa Ana UASI grant program are both reasonable and allowable, every subrecipient who receives funding will be monitored by staff from the Anaheim/Santa Ana UASI
grant offices. It is through a comprehensive application process and monitoring that the
Anaheim/Santa Ana UASI hopes to achieve its goal of performing effective grants management.
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Procurements
Sub-recipients shall use their own procurement procedures and regulations, provided their
procurement procedures and regulations conform to applicable Federal law and standards.
Equipment
For purposes of this guide, “Equipment” is defined as follows: “An article of non-expendable,
tangible personal property having a useful life of more than one year and a per-unit acquisition
cost which equals or exceeds the lesser of the capitalization level established by the
governmental unit for financial statement purpose, or $5,000.”
Refer to the DHS FY24 Homeland Security Grant Program – N otice of Funding Opportunity
and the Authorized Equipment List (AEL) for allowable equipment expenses. The 21 allowable
equipment categories for the FY24 HSGP are listed on the web-based AEL at:
https://www.fema.gov/authorized-equipment-list. Unless otherwise stated in program
guidance, equipment must meet all mandatory regulatory and/or DHS-adopted standards to
be eligible for purchase using UASI funds. Sub-recipients will be responsible for obtaining and
maintaining all necessary certifications and licenses for the purchased equipment.
Physical Inventory
As noted above, the purpose of the monitoring visit whether formal or informal, is to oversee
and ensure that sub-recipients are expending and using funds on projects that have been preapproved. Furthermore, once the projects are completed, that the resulting equipment is being
used in a manner consistent with the original intent and request.
To that end, and in compliance with federal, state, and local grant guidelines, strategies, and
policies, a representative from the Anaheim/Santa Ana grant offices will be required to
physically inspect, tag, and inventory all UASI funded equipment. The Anaheim/Santa Ana UASI
grant offices will conduct a monitoring review of all Operational Area UASI funded equipment
at least once every two years. Equipment items must be inspected and monitoring reviews
completed throughout the life of the equipment, terminating when disposition takes place.
Disposal records for equipment acquired with Federal funds must be retained for 3 years after
final disposition. Please refer to the ASAUA Equipment Guidelines for a review of the applicable
rules and regulations regarding the purchase and maintenance of federally funded equipment.
During a review, verification will be made that the following conditions do, or do not exist:
•
•
•
•
•
There is a regional (operational area) application to the equipment.
There is an established and documented Point of Contact/Custodian (POC) who is
responsible for the providing all requested documentation to the monitor, as well as
upkeep and care for the equipment.
There is an established and documented process for inventorying equipment and
tracking its use, maintenance, and training/exercising.
Current and accurate equipment records are kept including: description, serial number,
source of equipment, title holder, acquisition date, cost of equipment, percentage of
federal participation in the cost, location kept, use of and condition of equipment, date
of disposal (if applicable), and sale price (if applicable).
Complete financial records are on hand, to include a full procurement/purchasing
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•
•
packet (quotes, bids, etc.), purchase orders and/or contracts, invoices, payments,
packing slips, and any other documentation the sub-recipient deems necessary to show
grant funds have been used according to the grant, administrative, and financial
guidelines mentioned in Chapter 1 of this guide. Refer any financial recordkeeping
questions to the Anaheim or Santa Ana Grant Fiscal Coordinator.
Quality Control guidelines exist to ensure adequate safeguards to prevent loss, damage,
or theft of equipment.
If there is a case of loss, damage, or theft of equipment, the custodial agency must
notify the Anaheim/Santa Ana UASI grant office in writing no later than 30 day calendar
days. If lost, stolen, or damaged beyond repair, the equipment shall be replaced with
that of like kind and capability, at the custodial agency’s own expense.
The Sub-Recipient will be notified of any compliance issues (findings) discovered during the
monitoring review. Advisory recommendations will be provided to ensure future compliance
with grant regulations. Depending on the nature of the compliance issues identified, further
action may be necessary and include penalties for the custodial agency. Penalties are not limited
to, but may include: re-possession of the funded equipment by the Anaheim/Santa Ana UASI
Grant Offices, future denial of project requests, etc.
Maintenance & Disposal
The custodial agency will be responsible for all maintenance or repair related to UASI funded
equipment, outside those covered by a manufacturer’s warranty. When original or
replacement equipment acquired under a grant or sub-grant is no longer needed for the
intended use, or original project or program, disposition will be made as follows:
•
Equipment with a current per-unit fair market value less than $5,000 may be retained,
sold, or otherwise disposed of with no further obligation to the awarding agency.
• Equipment with a current per-unit fair market value in excess of $5,000 may be retained
or sold, and the awarding agency (CalOES) shall have a right to an amount calculated by
multiplying the current market value or proceeds from sale by the awarding agency’s
share of the equipment.
• If not sold or retained, the equipment shall be returned to the Recipient
(Anaheim/Santa Ana UASI grant office).
• Sub-Recipient must contact ASAUA Grant Office prior to initiating disposition process.
Grant Office is required to reach out to awarding agency for disposition instructions prior
to taking any action.
Please refer to the ASAUA Equipment Guidelines for a review of all applicable rules and
regulations regarding the purchase and maintenance of federally funded equipment. Any
questions regarding equipment and logistical monitoring, contact the UASI Grant Office.
Part 6 – Closeout Procedures
Notification of Closeout
The sub-recipient will receive notification of the closeout of FY24 UASI Grant Program once
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FY2024 Anaheim/Santa Ana UASI Sub-Recipient Grant Guide
instructions have been issued by CalOES. The recipient (Anaheim/Santa Ana UASI) must
submit the final Performance Report and Bi-Annual Strategy Implementation Report (BSIR)
before approval and closeout will be issued. Once approved, CalOES will notify the
Anaheim/Santa Ana UASI Grant Office of the start of the record retention period for all
programmatic and financial grant-related records.
Record Retention
Sub-recipients must retain all financial records and supporting documents for a period of three
years from the date of submission of the final expenditure report by the Anaheim/Santa Ana
UASI. Notification of the closeout date and subsequent record retention period will be
disseminated by CalOES and passed through to the sub-recipient.
Part 7 – Conclusion and Timeline
Conclusion
It is critical that sub-recipients become familiar with the guidelines as set forth in this
document, as well as the others referred to in this guide. With the overlap of grant cycles and
nuances found within in each, the grant administrators and coordinators will rely on subrecipients to provide timely, accurate information and documentation for a successful
implementation of the UASI Grant Program.
FY24 UASI Grant Timeline
Anaheim/Santa Ana UASI Performance Period Begins
September 1, 2024
Anaheim/Santa Ana UASI Award
October 28, 2024
Anaheim/Santa Ana Sub-Recipient Performance Period Begins
November 12, 2025
Anaheim/Santa Ana UASI Grant Program Rollout Meeting
November 12, 2025
Sub-Recipient Agreement & Eligibility Packet Due
February 9, 2026
Deadline to Submit Completed Training Reimbursement Packets
December 31, 2026
Final Reimbursement Packets Due/Performance Period Ends
March 31, 2027
Anaheim/Santa Ana UASI Grant Performance Period Ends
May 31, 2027
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CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To:
Honorable Mayor and
Members of the City Council
SUBJECT:
Agenda Date: February 3, 2026
Approval of amended professional services contract with Baker Tilly for a
comprehensive organizational assessment of the Police Department in a not-toexceed amount of $75,258; and a Budget Amendment to appropriate $75,260
in the General Fund for Police Department Professional Services.
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live”
☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing
businesses/opportunities
☒ Attract and retain quality staff through best practices and trends
☐ Maintain, build, and modernize infrastructure to support growth and future needs of the
City
☐ Not applicable
AMENDED STAFF REPORT
This contract was reviewed and approved by the City Council at the December 16, 2025,
meeting. The Consultant, Baker Tilly, requested changes to the contract template that were
reviewed and approved by the City. These changes were not reflected in the contract draft
uploaded to OnBase for the December 16, 2025, meeting. The agreed-upon revisions
allowed the Consultant to limit their liability to three (3) times the fees paid to the Consultant
for the portion of the work relating to the claim. This was agreed to because of the low-risk
nature of the scope of work.
EXECUTIVE SUMMARY
A Request for Proposal (RFP) for a Police Department Organizational Assessment was
published through the City of Fountain Valley’s electronic procurement system to gather
information about competition, standard operations, and other features available in the
marketplace. Following the RFP evaluation process, Staff recommends awarding a
professional services contract to Baker Tilly for a comprehensive organizational assessment
of the Police Department. The six-month assessment will evaluate operational efficiencies,
organizational structure, staffing resources, workload, information technology, and policy
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PD Organization Assessment
February 3, 2026
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review.
DISCUSSION
Staff recently discussed strategies to maximize efficiencies with current resources and develop
a detailed plan regarding sworn and professional services staffing, including the need to
evaluate Department operations for operational efficiencies. To achieve this, Staff identified an
organizational assessment as a priority project. The goal of the project is to evaluate
operational effectiveness, resource allocation, and strategic alignment of divisions within the
Police Department.
The selected vendor’s scope of work will assess and recommend effectiveness in the following
areas:
A. Organizational Leadership
B. Administration and Staffing
C. Patrol Services
D. Data and Technical Equipment
E. Recruitment/Retention
F. Dispatch Structure and Protocol
G. Schedule and Beat Design
H. Community Engagement
I. Technology Evaluation
J. Organization Culture
Project Timeline
The assessment will be conducted over six months, following five core tasks:
Activity 1 – Start project
Planning meeting with key City and Police Department leaders.
Introduce respective teams.
Ensure the plan of work and schedule are clear.
Establish good working relationships.
Activity 2 – Gather information and obtain input
Review documents and data.
Conduct interviews with Department leadership to assess operations,
organizational structure, Department priorities, and challenges and
opportunities for improvement.
Focus group with Department employees at all levels.
Administer employee survey of the Department to obtain the broadest
level of suggestions and input, and to convey that all staff viewpoints will
be considered.
Observe field operations, briefings, training sessions, or other Department
activities.
Activity 3 – Conduct analysis
Workload, staffing, operations, and organization structure of the
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PD Organization Assessment
February 3, 2026
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Department.
Determine officers, supervisors and support staff needed by function to
achieve level-of-service goals.
Assess organizational structure, spans of control, rank structure,
administration and support personnel, and special unit staffing to assess
whether an alternative organizational structure would improve efficiency
and delivery of services.
Analyze key job descriptions to determine if there are opportunities to
modify, reduce, civilianize or reclassify certain positions.
Evaluate effectiveness of current patrol zones (beats) based on response
times and resource deployment considering workload and staffing, unit
availability and deployment of allocated units.
Assess any additional services that can be enhanced or handled with
improved technology.
Evaluate partnerships, shared services, shared resources and contracted
services.
Examine performance objectives including the ratio of calls for service
available for proactive/discretionary time.
Activity 4 – Report results
Prepare a draft project report to include analysis of relevant issues and
recommendations to improve the efficiency of the Department and ensure
it has proper staffing and resources commensurate with the services it
provides.
The Police Department team has an opportunity to review and comment
on the detailed analysis before the final report is prepared.
Finalize project report to include a rich discussion of analysis and
recommendations.
Activity 5 – Support implementation
Baker Tilly will prepare a draft IAP. This is an executable roadmap that
details the specific steps needed to accomplish each of the
recommendations included in the report. It will include suggested priorities
for each recommendation (short-, medium- and long-term) and assigned
responsibility.
PROCUREMENT
In accordance with City’s Purchasing Policies, the City of Fountain Valley issued a Request for
Proposal (RFP) for a Police Department Organizational Assessment (RFP 25-014) on
October 8, 2025. The RFP was publicly advertised through Planetbids with an invitation
through the City’s website. Twenty-three (23) companies showed interest in the RFP and
downloaded the RFP. The RFP closed on November 6, 2025, and three (3) companies
submitted proposals.
An evaluation committee from the Police Department reviewed all proposals. Vendors were
evaluated based on their understanding of the Police Department’s needs, relevant municipal
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PD Organization Assessment
February 3, 2026
Page 4
experience, available resources, including adequate staffing and expertise to handle all
assessment tasks, references from similar California cities, and cost. Cost proposals ranged
from $269,000-$76,000.
Ultimately, Staff recommends Baker Tilly as it offers a more detailed and robust project scope
and stood out among all other proposals with its depth of team expertise, proven experience,
and strong understanding of the Police Department’s needs, at a reasonable cost.
FISCAL REVIEW
The organizational assessment contract has a one-time cost in an amount not to exceed
$75,258, which is not currently included in the FY 2025/26 adopted budget. Staff requests an
additional appropriation of $75,260 in the Patrol Division Professional Services account
(100.70.70700.53003) within the General Fund. Staff time will be allocated to assisting the
vendor with data and personnel interviews during normal duty hours throughout the six-month
assessment period.
An investment in a comprehensive organizational assessment is anticipated to generate cost
savings and operational efficiencies through the implementation of Baker Tilly’s
recommendations. Based on Baker Tilly’s experience with comparable municipalities,
organizational assessments typically identify opportunities for cost savings and efficiency
improvements that will exceed the cost of the study when implemented.
PUBLIC NOTIFICATION
Not applicable.
ENVIRONMENTAL IMPACT REVIEW
Not applicable.
ATTORNEY REVIEW
The Attorney(s) for the City has reviewed the Baker Tilly quotation and service contract and
concurred with the recommended action. The City Attorney reviewed and approved the
requested revisions.
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PD Organization Assessment
February 3, 2026
Page 5
ALTERNATIVES
Alternative No. 1:
Approve the amended professional services agreement with Baker
Tilly for a comprehensive organizational assessment of the Police
Department in a not-to-exceed amount of $75,258, and a budget
amendment to appropriate $75,260 in the General Fund.
Alternative No.2:
Do not approve the amended professional services agreement with
Baker Tilly for a comprehensive organizational assessment of the
Police Department in a not-to-exceed amount of $75,258, and a
budget amendment to appropriate $75,260 in the General Fund.
RECOMMENDATION
Staff requests City Council approval of Alternative No. 1 to approve the amended professional
services agreement with Baker Tilly for a comprehensive organizational assessment of the
Police Department in a not-to-exceed amount of $75,258, and a budget amendment to
appropriate $75,260 in the General Fund.
Prepared by:
Mike Parsons, Police Lieutenant
Reviewed by:
Anthony Luce, Police Captain
Fiscal Review by:
Ryan Smith, Finance Director / City Treasurer
Approved by:
Maggie Le, City Manager
Attachments:
1. Amended Contract – Organizational Assessment – Baker Tilly
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Page 153
CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To:
Honorable Mayor and
Members of the City Council
SUBJECT:
Agenda Date: February 3, 2026
Status Update on Vacancies and Recruitment and Retention Effort Report in
Compliance with Assembly Bill 2561
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live.”
☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing
businesses/opportunities.
☒ Attract and retain quality staff through best practices and trends.
☐ Maintain, build, and modernize infrastructure to support the growth and future needs of the
City.
☐ Not applicable.
EXECUTIVE SUMMARY
The purpose of this report is to present an update on position vacancies in compliance with
Assembly Bill (AB) 2561 – Local public agencies, vacant positions.
DISCUSSION
Assembly Bill (AB) 2561 declares that job vacancies in local government are a widespread and
significant problem for the public sector, and that job vacancies may undermine labor relations
between public agencies and their employees. AB 2561 requires that, on an annual basis,
public agencies assess and address vacancy rates in order to help avoid the negative effects
of understaffing on the delivery of public services as well as on public employees. Among other
requirements, the bill requires public agencies to discuss vacancies, recruitment, and retention
efforts with an opportunity for the recognized employee bargaining units to speak at the
hearing.
Additionally, if the number of vacancies exceeds 20% of the total number of authorized fulltime positions in a particular bargaining unit, the public agency shall include the following
information in its presentation upon request of the recognized employee bargaining unit:
1. The total number of job vacancies within a bargaining unit.
2. The total number of applicants for vacant positions within the bargaining unit.
3. The average number of days to complete the hiring process from when a position is
posted.
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Status Update on Vacancies and Recruitment and Retention Effort Report in Compliance
with Assembly Bill 2561
February 3, 2026
Page 2
4. Opportunities to improve compensation and other working conditions.
Vacancy and Recruitment Summary - 2025
As of December 31, 2025, the City has 250.50 budgeted full-time positions. A review
conducted by Human Resources confirmed that none of the recognized employee bargaining
units had a vacancy rate of 20% or higher based on their authorized positions.
Recognized Employee Bargaining Unit
Individually Represented Battalion Chiefs and Division Chief
Fountain Valley Firefighters’ Association IAFF Local 4530 – FVFA
Fountain Valley Police Officers’ Association – FVPOA
Fountain Valley Police Management Unit – FVPOMU
Professional/Technical Unit – P&T
Fountain Valley General Employees’ Association – FVGEA
Fountain Valley Municipal Employees’ Association – FVMEA
Non-Represented
Administrative Officers (Non-represented)
Individually Represented Professional/Technical Employees – IRP&T
(Non-represented)
% of Vacancies As
of 12/31/2025
0%
2.7%
15.3%
0%
0%
7.9%
14.6%
% of Vacancies As
of 12/31/2025
22.2%
0%
At the end of December 2025, the City’s overall vacancy rate was 8.8%, a significant
improvement from 13.4% at the end of 2024. Throughout 2025, 53 vacancies were created
as a result of internal promotions (24), voluntary separations (16), retirements (5), involuntary
separations (4), internal transfers (1), and the approval of newly budgeted positions (3).
During the same period, the City successfully filled 65 positions.
The Administrative Officer group (non-represented) experienced a vacancy rate of 22% in
2025. Two vacancies—the Police Chief and Fire Chief positions—were created in 2024 due
to retirements. The City continued its external recruitment efforts throughout 2025 and
anticipates filling both positions in the first quarter of 2026.
As of December 2025, the City has 22 active vacancies, including nine (9) Police Officer
positions. Of these, seven (7) Police Recruits are currently attending the Academy and are
expected to graduate in June 2026, at which time they will be sworn in as Police Officers.
The City is actively recruiting for the remaining two (2) Police Officer vacancies.
Recruitment and Retention Efforts
AB 2561 requires the City to identify any necessary changes to policies, procedures, and
recruitment activities that may lead to obstacles in the hiring process. Staff has not identified
any necessary changes to policies or procedures that may lead to obstacles in the process.
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Status Update on Vacancies and Recruitment and Retention Effort Report in Compliance
with Assembly Bill 2561
February 3, 2026
Page 3
The reduction in the vacancy rate from 13.4% in 2024 to 8.8% in 2025 is largely attributable to
proactive recruitment and selection strategies, including:
Enhanced Job Announcements: Introduced compelling introductions featuring an
overview of the City of Fountain Valley, department and team descriptions, the
importance of the role, and highlights of the comprehensive benefits package. Specific
emphasis was placed on upcoming cost-of-living adjustments and flexible scheduling
options (4/10 workweek) where applicable.
Social Media Outreach: Partnered with the City Manager’s Office to launch “Work With
Us Wednesdays,” promoting open positions weekly across multiple platforms, including
Instagram, Facebook, X, LinkedIn, and Nextdoor.
Community Engagement: Collaborated with the City Manager’s Office to include a “Join
Our Team” article in the monthly Fountain Valley Community Newsletter.
In addition to these initiatives, Human Resources continues to work closely with hiring
departments to review and update job descriptions prior to recruitment, streamlining both the
recruitment and selection process. Job announcements are posted on the City’s website and
GovernmentJobs.com to attract qualified candidates seeking public sector opportunities. The
City also advertises on industry-specific websites as appropriate and accepts interest cards to
notify candidates when recruitments open in their areas of interest.
FISCAL REVIEW
There is no fiscal impact related to this item.
PUBLIC NOTIFICATION
Not applicable.
ENVIRONMENTAL IMPACT REVIEW
Not applicable.
ATTORNEY REVIEW
This does not require the Attorney for the City review or approval.
ALTERNATIVES
Alternative No. 1:
Receive and file the City’s Annual Vacancies and Recruitment and
Retention Effort Report in Compliance with AB 2561.
Alternative No. 2:
Do not receive and file, and provide other direction to staff.
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Status Update on Vacancies and Recruitment and Retention Effort Report in Compliance
with Assembly Bill 2561
February 3, 2026
Page 4
RECOMMENDATION
Staff is requesting City Council approval of Alternative No. 1 to receive and file the City’s
Annual Vacancies and Recruitment and Retention report in compliance with AB 2561.
Prepared by:
Tamaryn Roberts, Human Resources Manager
Reviewed by:
Tania Knauerhaze, Human Resources Director
Approved by:
Maggie Le, City Manager
Page 157
CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To:
Honorable Mayor and
Members of the City Council
SUBJECT:
Agenda Date: February 3, 2026
Introduce and Conduct a First Read of an Ordinance Clarifying the Procedure for
Selecting The Mayor and Mayor Pro Tempore (FVMC 2.04.200) and Approve
the Ordinance for Second Reading.
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live”
☐ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing
businesses/opportunities
☐ Attract and retain quality staff through best practices and trends
☐ Maintain, build, and modernize infrastructure to support growth and future needs of the
City
☒ Not applicable
EXECUTIVE SUMMARY
Proposed for City Council consideration is an ordinance clarifying the process for selecting the
Mayor and Mayor Pro Tempore.
DISCUSSION
Government Code Section 36801 provides that the City Council select its Mayor and Mayor
Pro Tempore. The Fountain Valley City Council’s selection process is codified at Municipal
Code Section 2.04.200. That section outlines a suggested rotation while also provides and
preserves complete City Council discretion regarding selection of the Mayor and Mayor Pro
Tempore.
As currently written, 2.04.200(b)(1) provides: “The councilmember who has the longest
consecutive council service since his or her last election or last service as mayor, whichever
is longer, should become the mayor.” It is believed that the reference to “last election” was
meant to provide for a rotation priority among newly elected Council Members who had not yet
served as Mayor. However, read literally, it applies to any scenario where two (2) Council
Members, elected at the same time, have each served as Mayor more recently than their last
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Mayoral Rotation Ordinance
February 3, 2026
Page 2
election. To clarify and remove the ambiguity, the subsection is recommended to be amended
to read:
The councilmember who has the longest consecutive council service since his or
her last election or last service as mayor, whichever is longer, should become the
mayor.
Under the revised wording, two (2) newly elected Council Members, elected at the same time,
and who had not yet served as Mayor, would still have the same “consecutive council service”
since their last service as Mayor and, therefore, their priority would continue to be resolved via
“the greatest number of votes in the last councilmember’s election” per 2.04.200(b)(2).
However, those same Council Members, after having served as Mayor, would thereafter
proceed through the suggested rotation via last service as Mayor and not “last election.”
Two (2) other housekeeping amendments are also suggested. The first is to amend subsection
(b) to read: “The offices of mayor and mayor pro tempore shall have one-year terms and shall
should be filled in accordance with the following rotation procedure:” This is declaratory of
existing law that the rotation is suggested, not mandatory. Second, is to amend subsection
(b)(3) to read:
Notwithstanding the rotation provided for in this section, the selection of the mayor
and mayor pro tempore shall ultimately be at the discretion of the city council,
which shall make its selection with at least four (4) councilmembers present.
Selection shall be made by a nomination from a councilmember, seconded by
another councilmember, after which a vote is taken by the entire city council. This
procedure shall be repeated until at least three votes have been given to one
nominee. The city council, by vote with at least four members present, may remove
a person from the office of mayor or mayor pro tempore at any time for any reason.
The recommendation to delete “entire” is because selection can occur with four (4) Council
Members present and, therefore, the vote does not need to be taken by the “entire” City
Council. This is also declaratory of existing law.
A red-lined version of the proposed amended section 2.04.200 is provided herewith.
FISCAL REVIEW
There is no fiscal impact related to this item.
PUBLIC NOTIFICATION
This was noticed as a public hearing and agendized pursuant to the Ralph M. Brown Act.
ENVIRONMENTAL IMPACT REVIEW
Not applicable.
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Mayoral Rotation Ordinance
February 3, 2026
Page 3
ATTORNEY REVIEW
The Attorney for the City prepared this item.
ALTERNATIVES
Alternative No. 1:
Alternative No. 2:
Introduce and Conduct a First Read of an Ordinance Clarifying the
Procedure for Selecting the Mayor and Mayor Pro Tempore (FVMC
2.04.200) and Approve the Ordinance for Second Reading.
Do not approve the Ordinance for Second Reading or Direct Staff
to Prepare an Amended Ordinance for Second Reading.
RECOMMENDATION
Staff recommends the City Council approve Alternative No. 1: Introduce and Conduct a First
Read of an Ordinance Clarifying the Procedure for Selecting the Mayor and Mayor Pro
Tempore (FVMC 2.04.200) and Approve the Ordinance for Second Reading.
Prepared by:
Colin Burns, Attorney for the City
Fiscal review by:
Ryan Smith, Finance Director
Approved by:
Maggie Le, City Manager
Attachments:
1. Red-Lined FVMC Section 2.04.200
2. Proposed Ordinance
Page 160
§ 2.04.200Term and selection—Mayor and mayor pro tempore.
(a)
As soon as practical, following the certification of the city council election results after the
November general municipal election, the city council shall make its selections of mayor
and mayor pro tempore. In the nonelection years, the selection of mayor and mayor pro
tempore shall be made at the city council meeting date closest to the anniversary date of
the selections in the election years.
(b)
The offices of mayor and mayor pro tempore shall have one-year terms and shall should
be filled in accordance with the following rotation procedure:
(1)
The councilmember who has the longest consecutive council service since his or her last
election or last service as mayor, whichever is longer, should become the mayor.
(2)
In the event that two councilmembers have the same length of service as described in
subsection (b)(1) of this section, the one having received the greatest number of votes in
the last councilmember's election should become mayor. If any person declines his or
her term as it comes by in rotation, that person should remain in the same place in the
rotation cycle as if he or she had served.
(3)
Notwithstanding the rotation provided for in this section, the selection of the mayor and
mayor pro tempore shall ultimately be at the discretion of the city council, which shall
make its selection with at least four councilmembers present. Selection shall be made by
a nomination from a councilmember, seconded by another councilmember, after which a
vote is taken by the entire city council. This procedure shall be repeated until at least
three votes have been given to one nominee. The city council, by vote with at least four
members present, may remove a person from the office of mayor or mayor pro tempore
at any time for any reason.
(c)
In the event of a vacancy in the office of mayor, the mayor pro tempore shall assume all
of the duties of the mayor until a mayor is selected by the city council to serve the balance
of the term of the vacated incumbent. The city council shall be free to appoint any
councilmember for the balance of that term, but upon the conclusion of that term the
Page 161
rotational selection process should again be employed in the same order as if the vacated
incumbent had served a full term.
(d)
The selection of mayor pro tempore shall be in accordance with the same criteria as
provided above, with the exception that the mayor pro tempore should be the person with
the next greatest qualifications.
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ORDINANCE NO. _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF FOUNTAIN VALLEY REVISING FOUNTAIN VALLEY
MUNICIPAL CODE SECTION 2.04.200 REGARDING THE
SELECTION OF MAYOR AND MAYOR PRO TEMPORE
WHEREAS, Government Code Section 36801 provides that the City
Council shall select its Mayor and Mayor Pro Tempore; and
WHEREAS, the City Council previously established a selection process at
Fountain Valley Municipal Code Section 2.04.200 for Mayor and Mayor Pro
Tempore (called “Vice Mayor”, per Council policy); and
WHEREAS, ambiguity has arisen in how to interpret Section 2.04.200;
and
WHEREAS, the City Council directed staff to revise Section 2.04.200 to
clarify said ambiguity and more clearly set forth the order of the City Council’s
recommended rotation for Mayor and Mayor Pro Tempore.
NOW, THEREFORE, the City Council of the City of Fountain Valley does
hereby ORDAIN:
Section 1. That Section 2.04.200 is hereby amended to read as follows:
§ 2.04.200 Term and selection—Mayor and mayor pro tempore.
(a) As soon as practical, following the certification of the city
council election results after the November general municipal
election, the city council shall make its selections of mayor and
mayor pro tempore. In the nonelection years, the selection of mayor
and mayor pro tempore shall be made at the city council meeting
date closest to the anniversary date of the selections in the election
years.
(b) The offices of mayor and mayor pro tempore shall have oneyear terms and should be filled in accordance with the following
rotation procedure:
(1) The councilmember who has the longest consecutive
council service since his or her last service as mayor should
become the mayor.
(2) In the event that two councilmembers have the same
length of service as described in subsection (b)(1) of this
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section, the one having received the greatest number of
votes in the last councilmember's election should become
mayor. If any person declines his or her term as it comes by
in rotation, that person should remain in the same place in
the rotation cycle as if he or she had served.
(3) Notwithstanding the rotation provided for in this section,
the selection of the mayor and mayor pro tempore shall
ultimately be at the discretion of the city council, which shall
make its selection with at least four councilmembers present.
Selection shall be made by a nomination from a
councilmember, seconded by another councilmember, after
which a vote is taken by the city council. This procedure
shall be repeated until at least three votes have been given
to one nominee. The city council, by vote with at least four
members present, may remove a person from the office of
mayor or mayor pro tempore at any time for any reason.
(c) In the event of a vacancy in the office of mayor, the mayor pro
tempore shall assume all of the duties of the mayor until a mayor is
selected by the city council to serve the balance of the term of the
vacated incumbent. The city council shall be free to appoint any
councilmember for the balance of that term, but upon the
conclusion of that term the rotational selection process should
again be employed in the same order as if the vacated incumbent
had served a full term.
(d) The selection of mayor pro tempore shall be in accordance with
the same criteria as provided above, with the exception that the
mayor pro tempore should be the person with the next greatest
qualifications.
Section 2. If any section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid or unconstitutional by a decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of the ordinance. The city council declares that it would have
passed this ordinance and each and every section, subsection, sentence, clause or
phrase not declared invalid or unconstitutional without regard to whether any
portion of the ordinance would be subsequently declared invalid or unconstitutional.
Section 3. The City Clerk shall certify to the adoption of this Ordinance and
cause it to be published as required by law.
PASSED and ADOPTED this
day of,
Page 164
, 2026.
ATTEST:
___________________________
Rick Miller, City Clerk
___________________________
Jim Cunneen, Mayor
APPROVED AS TO FORM:
___________________________
Attorney for the City
Page 165
CITY OF FOUNTAINVALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To:
Honorable Mayor and
Members of the City Council
Agenda Date: February 3, 2026
SUBJECT: Adopt the Resolutions Approving the Full-time and Part-Time NonRepresented Limited-Service Ambulance Operator Classification to the City’s
Classification and Compensation Plan and Amending the City’s Master
Salary Schedule to Include the Existing Individually Represented Division
Chief When Assigned to Administrative Duties.
______________________________________________________________________
Three-Year Strategic Goals
☒ Enhance the culture and environment of “A Nice Place to Live”
☐ Achieve fiscal stability by evaluating processes, and attract and retain revenueproducing businesses/opportunities
☒ Attract and retain quality staff through best practices and trends
☐ Maintain, build, and modernize infrastructure to support growth and future needs of
the City
☐ Not applicable
EXECUTIVE SUMMARY
At the September 25, 2025, City Council meeting, the City Council approved the transition
to a city-operated Ambulance Program to enhance emergency medical services delivery,
improve response times, and streamline care for our community. The Fire Department
proposed staffing the Ambulance program with 12 full-time Ambulance Operator positions
and six (6) part-time Ambulance Operator positions, serving limited two-year terms. The
Ambulance Operator will play a crucial role in enhancing the health, safety, and overall
well-being of the community by delivering timely and professional emergency medical
response services. The Ambulance Operator classification will allow the city to maintain
adequate staffing while responsibly managing fiscal and personnel resources.
Furthermore, the City Council approved adding an Administrative Division Chief to assist
with the administration of the city-operated Ambulance Operator program. The Division
Chief is an existing classification represented by the Individually Represented Battalion
Chief and Division Chief group.
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Adopt the Resolutions Approving the Full-time and Part-Time Non-Represented LimitedService Ambulance Operator
City Council Meeting February 3, 2026
Page 2
Staff recommends the City Council approve the Resolution (Attachment 1), adding the
newly established classification of Ambulance Operator, full-time non-represented,
limited-service to the City’s Classification and Compensation Plan.
Staff further recommends that the City Council approve the Resolution (Attachment 2),
adding the newly established classification of Ambulance Operator, part-time nonrepresented limited-service to the City Classification and Compensation Plan.
It is also recommended that the City Council approve the Resolution (Attachment 3)
amending the City’s Master Salary Schedule to include the Ambulance Operator and
Administrative Division Chief classifications.
DISCUSSION
The Fire Department operates the current Ambulance program through a public-private
partnership with Falck Health Corp, Inc (Falck). Falck supplies us with two (2) certified
Ambulance Operators (EMTs). With the transition to a city-operated Ambulance program
in November of 2026, the Fire Department will need to staff the ambulances with its own
Ambulance Operators to ensure continuity of service and support a timely response to
medical calls. The Fountain Valley Fire Department has proposed the creation of 12 fulltime Ambulance Operators and six (6) part-time Ambulance Operators. This staffing
model will increase daily ambulance coverage by staffing two (2) 24-hour ambulances.
The Ambulance Operator classification is a non-safety, non-exempt, non-represented “atwill” limited-service position. This position is intended to transport patients, respond to
medical aid incidents, provide EMT services, and provide operational support to
supervisory staff. Ambulance Operators would serve limited two-year terms to encourage
career progression into firefighting roles. This class is distinguished from the
Firefighter/Paramedic position in that the latter is a sworn position and performs a variety
of emergency operations and paramedic duties to protect lives and property in
simultaneous fire suppression, search and rescue, and patient care activities.
Firefighter/Paramedics routinely respond to emergency calls, fire incidents, require
specialized training in emergency medical care, and require a higher level of knowledge,
skill, and training.
A labor market analysis was conducted to determine the appropriate compensation and
benefit levels. Based on the available market data, we recommend setting the Ambulance
Operator hourly salary range for full-time and part-time employees at $18.50 - $22.49.
There are five (5) steps in the salary range. In summary, the proposed terms and
conditions for establishing a compensation package for the Ambulance Operator
classification as follows:
Full-time and part-time non-represented limited-service employees will serve a
two-year appointment.
Page 167
Adopt the Resolutions Approving the Full-time and Part-Time Non-Represented LimitedService Ambulance Operator
City Council Meeting February 3, 2026
Page 3
Full-time and part-time employees will be assigned to a work schedule mirroring
shift work schedule utilized by fire suppression employees.
Full-time employees will be eligible for City contributions to medical insurance
equivalent to that available to other non-represented limited-service employees.
Full-time and part-time employees are entitled to paid family sick leave in
accordance with the law.
Full-time employees will be enrolled in CalPERS. Part-time employees will be
enrolled in PARS.
Full-time employees will earn and accrue vacation.
Based on the duties of this position, it is proposed that the City Council assign and
approve the attached resolutions that define the compensation and benefits for the fulltime and part-time non-represented limited-service Ambulance Operator classification.
The Ambulance Operator positions are expected to be filled in late summer, allowing
sufficient time to hire staff and implement the Ambulance program in November 2026.
Furthermore, the Ambulance Operator program includes the addition of the existing
classification of Individually Represented Division Chief when assigned to Administration.
The Division Chief would provide increased managerial oversight by assuming overall
responsibility for the Fire Department's suppression operations, EMS operations, and
ambulance program.
The Ambulance Operator and the Division Chief classification salary ranges will be added
to the City’s Master Salary Schedule. The adoption of this Resolution (Attachment 3) will
comply with CalPERS’ interpretation of the requirements of Title 2 of the California Code
of Regulations section 570.5 by affirming the City’s Master Salary Schedule already on
the City’s website and publicly available, and representing all previously approved actions
on individual employee classifications set forth as part of the salary schedule.
FISCAL REVIEW
There is no fiscal impact to approving this item. Funding for the Ambulance Operator
positions and Division Chief was approved at the City Council meeting on September 25,
2025. The Division Chief, as well as the full-time and part-time non-represented limitedservice positions have been appropriated in the FY 26/27 Annual Budget.
PUBLIC NOTIFICATION
Not applicable.
Page 168
Adopt the Resolutions Approving the Full-time and Part-Time Non-Represented LimitedService Ambulance Operator
City Council Meeting February 3, 2026
Page 4
ENVIRONMENTAL IMPACT REVIEW
Not applicable.
ATTORNEY REVIEW
The Attorney(s) for the City have reviewed and approved the Resolutions and
Salary Schedule.
ALTERNATIVES:
Alternative No.1:
Adopt the Resolutions Approving the Full-time and Part-Time
Non-Represented Limited-Service Ambulance Operator
Classification to the City’s Classification and Compensation
Plan and Amend the City’s Master Salary Schedule to include
the Existing Individually Represented Division Chief when
assigned to Administration
Alternative No. 2:
Do not adopt the Resolutions Approving the Full-time and PartTime Non-Represented Limited-Service Ambulance Operator
Classification to the City’s Classification and Compensation
Plan and Amend the City’s Master Salary Schedule to include
the Existing Individually Represented Division Chief when
assigned to Administration.
RECOMMENDATION
It is recommended that the City Council approve the following:
1. Adopt the Resolutions Approving the Full-time and Part-Time
Non-Represented Limited-Service Ambulance Operator
Classification to the City’s Classification and Compensation
Plan and Amend the City’s Master Salary Schedule to include
the Existing Individually Represented Division Chief when
assigned to Administration.
Prepared by:
Tania Knauerhaze, Human Resources Director
Reviewed by:
Theresa Breenan, Attorney for the City
Fiscal Review by:
Ryan Smith, Finance Director
Approved by:
Maggie Le, City Manager
Page 169
Adopt the Resolutions Approving the Full-time and Part-Time Non-Represented LimitedService Ambulance Operator
City Council Meeting February 3, 2026
Page 5
Attachment 1: A Resolution of the City Council of the City of Fountain Valley
Relating to the Classification and Compensation Plan for Full-time
Non-Represented
Limited-Service
Ambulance
Operator
Classification.
Attachment 2: A Resolution of the City Council of the City of Fountain Valley
Relating to the Classification and Compensation Plan for Part-time
Non-Represented
Limited-Service
Ambulance
Operator
Classification.
Attachment 3: A Resolution Amending the City of Fountain Valley’s Salary
Schedule.
Exhibit 1:
City of Fountain Valley Master Salary Schedule
Page 170
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FOUNTAIN
VALLEY
RELATING
TO
THE
CLASSIFICATION AND COMPENSATION PLAN FOR
FULL-TIME NON-REPRESENTED LIMITED-SERVICE
AMBULANCE OPERATOR CLASSIFICATION.
WHEREAS, The City of Fountain Valley (“City”) has established the classification,
compensation, and terms of employment of regular, permanent, full-time employees; and
WHEREAS, The City has not previously established the classification,
compensation, and terms of employment of full-time non-represented limited-service
employees; and
WHEREAS, The City acknowledges that Ambulance Operators play a critical role
in advancing the health, safety, and overall wellness of the community by providing timely
and ambulance services; and
WHEREAS, The City’s contract currently in place to provide professional
ambulance services will expire on November 30, 2026; and
WHEREAS, The City finds that a City-operated program providing professional
ambulance services would result in cost savings and improved services; and
WHEREAS, The City adopted a City-operated program providing professional
ambulance services (“City-operated Ambulance Operator Program”) by City Council on
September 25, 2025.
WHEREAS, The City desires to establish a new non-represented limited-service
full-time employment classification of Ambulance Operator; and
1
Page 171
WHEREAS, The City finds that a limited-service employment classification will
allow the City to maintain adequate staffing while managing fiscal and personnel
resources responsibly; and
NOW, THEREFORE, the City Council of the City of Fountain Valley does hereby
RESOLVE to approve the wages, hours, terms and conditions of employment for the fulltime non-represented limited-service classification as outlined in Section 3 as follows:
Section 1. Creation of Classification. The classification of Ambulance Operator
is hereby created as a full-time non-sworn, non-represented limited-service classification
and is added to the City’s Classification and Compensation Plan.
Section 2. Applicability. The provisions of this resolution pertaining to
classification, compensation, and terms of employment shall apply to any individual hired
by the City as a full-time non-sworn non-represented limited-service Ambulance Operator
employee, except as specifically provided to the contrary in other resolutions.
Section 3. Classification and Compensation - Ambulance Operator
A.
Pursuant to the provisions of Fountain Valley Municipal Code Section
2.52.030, the following classifications and corresponding hourly rates for
full-time non-sworn, non-represented limited-service employees are
hereby established:
Code
A01
Classification
Ambulance Operator
Hourly Rate(s)
$18.500 - $22.486
The City Council hereby grants the City Manager with the authority to establish hourly
rates for limited-service employees as necessary.
2
Page 172
B.
Employees in this classification shall be eligible for a step increase after
completing twelve (12) months of continuous satisfactory full-time service
consistent with the following salary schedule:
Code
A01
Classification
Step 1
Ambulance Operator (hou(Hour
$18.500
Step 2
$19.425
Step 3
$20.396
Step 4
$21.416
Step 5
$22.486
Any additional step increases shall be established by separate City Council action.
Section 4. Reporting.
Employees in this classification shall report to the Fire
Chief or designee.
Section 5. Rules of Compensation.
Employees in these classifications are
non-sworn, at-will, full-time, non-represented limited-service employees. They are not
regular, competitive service employees and shall not acquire any rights, benefits, or
property interests of such employees, including but not limited to paid holidays, vacation,
or continued employment, except as expressly provided in this resolution or as required
by state or federal law.
Employment in this classification is designated as limited-service based on
duration and operational need, and not on hours worked or eligibility for benefits.
Employees in this classification are appointed for a limited term not to exceed two (2)
years in order to support the implementation and operation of the City-operated
Ambulance Operator Program and do not occupy permanent competitive service
positions. Except for those wages and benefits expressly provided in this Resolution or
required by law, employees in this classification shall not acquire a property interest in
continued employment.
Section 6. Hours of Work.
A.
Ambulance Operators shall work 24-hour rotating shifts that mirror the
City’s Fire Suppression schedule as assigned or scheduled by the Fire
Chief or designee, in accordance with the operational needs of the City3
Page 173
operated Ambulance Operator Program and subject to all federal, state,
and local laws and regulations governing hours of work.
B.
Employees in this classification shall attend all hours necessary to
successfully complete Academy and other trainings as required by the
Fire Chief or designee.
C.
Employment in this classification is limited to a maximum of two (2)
years. The Fire Chief or designee may authorize a single leave of
absence if the employee is actively enrolled in a fire academy program
or paramedic school. Any leave of absence authorized under this section
shall be unpaid unless otherwise required by applicable law. Such leave
shall not extend the maximum two-year term of employment established
for this classification, unless otherwise required by law.
D.
A workweek for employees in this classification shall consist of forty (40)
hours worked within a fixed and regularly recurring period of seven (7)
consecutive days. The seven-day workweek shall begin at 7:30 a.m. on
Saturday and end at 7:29 a.m. the following Saturday.
E.
Employees in this classification shall receive overtime compensation at
the rate of one and one-half (1½) times their FLSA regular rate of pay
for all hours worked in excess of forty (40) hours in a designated
workweek. For the purposes of calculating overtime, only hours actually
worked shall count as hours worked; any form of paid or unpaid leave,
including but not limited to vacation, sick leave, or holiday leave, shall
not be considered hours worked.
Section 7. Uniforms and Equipment.
The City shall provide employees
in this classification with uniforms and equipment, including personal protective
4
Page 174
equipment, necessary to perform their duties, as determined by the Fire Chief or
designee.
Section 8. Paid Sick Leave.
Employees in this classification shall be entitled
to accrue and use paid sick leave in accordance with the Healthy Workplace, Healthy
Families Act of 2014 (California Labor Code sections 245 through 249) and any applicable
federal, state, and local laws and regulations governing paid sick leave for City
employees. The accrual rate, carryover limits, and usage caps for paid sick leave shall
be as required by law or as may be established by City policy, whichever provides greater
benefit to the employee.
Section 9. Paid Vacation Leave.
Employees in this classification shall
accrue vacation leave as follows:
A.
First Year of Service. During the first year of service, employees
in this classification will earn 80 hours of vacation annually,
accrued at 3.08 hours per pay period.
B.
Second Year of Service. During the second year of service,
employees in this classification will earn 120 hours of vacation
annually, accrued at 4.62 hours per pay period.
Section 10. Health Benefits (Employee Insurance).
A.
The City shall contribute the full cost of the lowest monthly
employee-only premium toward health insurance. The City
contribution shall only apply toward the health insurance premium
of a health plan authorized by the City insurance provider. If an
employee does not participate in the City's insurance plan, the
contribution cannot be used for any other purposes, and they are
not eligible for a cash-in-lieu amount.
5
Page 175
B.
Should the Employee elect to purchase health insurance coverage
at a higher cost than the lowest monthly employee-only premium,
the full cost of the difference will be paid by the employee as a pretaxable deduction from their paycheck. If the deduction exceeds
their pay, the employee will be required to pay the difference to the
City.
Section 11. Retirement. Employees in this classification shall be enrolled in the
California Public Employees’ Retirement System (CalPERS), subject to all applicable
provisions of the City’s contract with CalPERS and State law.
Section 12. Avoidance of Inequities. The City Manager is authorized to issue
written administrative regulations designed to augment or clarify the provisions of this
resolution.
Section 13. Effective Date. Except as otherwise specified to the contrary in this
Resolution, all provisions shall be effective as of February 3, 2026; and
NOW, THEREFORE, the City Council of the City of Fountain Valley does hereby
resolve to approve the classification and compensation for this classification.
__________________________
Jim Cunneen, Mayor
ATTEST:
________________________________
Rick Miller, City Clerk/Risk Administrator
APPROVED AS TO FORM
__________________________
Colin Burns
Attorney for the City
6
Page 176
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FOUNTAIN
VALLEY
RELATING
TO
THE
CLASSIFICATION AND COMPENSATION PLAN FOR
PART-TIME NON-REPRESENTED LIMITED-SERVICE
AMBULANCE OPERATOR CLASSIFICATION.
WHEREAS, The City of Fountain Valley (“City”) has established the classification,
compensation, and terms of employment of regular, permanent, full-time employees; and
WHEREAS, The City established the classification, compensation, and terms of
employment of part-time employees by adoption of Resolution No. 9893, on the 18th day
of July, 2023; and
WHEREAS, The City separately established the classification, compensation, and
terms of employment of part-time non-represented limited-service Police Recruit,
Firefighter Trainee, and Firefighter/Paramedic Trainee employees by adoption of
Resolution No. 9894, on the 18th day of July, 2023; and
WHEREAS, The City acknowledges that Ambulance Operators play a critical role
in advancing the health, safety, and overall wellness of the community by providing timely
and professional emergency medical response services; and
WHEREAS, The City’s contract currently in place to provide professional
ambulance services will expire on November 30, 2026; and
WHEREAS, The City finds that a City-operated program providing professional
ambulance services would result in cost savings and improved services; and
1
Page 177
WHEREAS, The City adopted a City-operated program providing ambulance
response services (“City-operated Ambulance Operator Program”) by City Council
September 25, 2025.
WHEREAS, the City desires to establish a new non-represented part-time
employment classification of Ambulance Operator; and
WHEREAS, the City finds that a limited-service employment classification will
allow the City to maintain adequate staffing while managing fiscal and personnel
resources responsibly; and
NOW, THEREFORE, the City Council of the City of Fountain Valley does hereby
RESOLVE to approve the wages, hours, terms, and conditions of employment for the parttime non-represented limited-service Ambulance Operator classification as outlined in
Section 3 as follows:
Section 1. Creation of Classification.
The
classification
of
Ambulance
Operator is hereby created as a part-time non-represented limited-service classification
and is added to the City’s Classification and Compensation Plan.
Section 2. Applicability. The provisions of this resolution pertaining to
classification, compensation, and terms of employment shall apply to any individual hired
by the City as a part-time non-represented limited-service Ambulance Operator employee,
except as specifically provided to the contrary in other resolutions.
Section 3. Classification and Compensation.
Pursuant to the provisions
of Fountain Valley Municipal Code Section 2.52.030, the following classifications and
corresponding hourly rates for part-time non-represented limited-service employees are
hereby established:
2
Page 178
Code
T44
Classification
Ambulance Operator
Hourly Rate(s)
$18.500 - $22.486
The City Council hereby grants the City Manager the authority to establish hourly
rates for limited-service employees as necessary.
Section 4. Reporting.
Employees in this classification shall report to the Fire
Chief or designee.
Section 5. Rules of Compensation.
A.
Employees in this classification are at-will, part-time non-represented
limited-service employees and shall be exempt from the provisions of
the competitive service for regular permanent employees, have no
vested rights to their position, and serve at the pleasure of their
employer. However, nothing in this Resolution is intended to waive or
limit any rights or protections provided by federal or state law.
B.
Employees in this classification are not eligible for merit increases.
Section 6. Hours of Work.
A.
Employees in this classification shall work such hours as are assigned
or scheduled by the Fire Chief or designee, in accordance with the
operational needs of the City-operated Ambulance Operator Program
and subject to all applicable federal, state, and local laws and
regulations governing hours of work. Nothing in this Resolution shall be
construed to guarantee a fixed schedule, a minimum number of hours,
or a right to any specific shift assignment.
B.
Employees in this classification shall attend all hours necessary to
successfully complete Academy and other trainings as required by the
Fire Chief or designee.
3
Page 179
C.
Employees in this classification may work up to a maximum of 999 hours
in a fiscal year. The City Manager may authorize work in excess of 1,000
hours depending upon the needs of the City. If an employee exceeds
999 hours in a fiscal year, City’s Human Resources Department will
review applicable federal and state wage, hour, retirement and benefit
laws and any legally required retirement or benefit enrollments shall be
implemented based upon such review.
D.
A workweek for employees in this classification shall consist of forty (40)
hours worked within a fixed and regularly recurring period of seven (7)
consecutive days. The seven-day workweek shall begin at 7:30 a.m. on
Saturday and end at 7:29 a.m. the following Saturday.
E.
Employees in this classification shall receive overtime compensation at
the rate of one and one-half (1½) times their FLSA regular rate of pay
for all hours worked in excess of forty (40) hours in a designated
workweek. For the purposes of calculating overtime, only hours actually
worked shall count as hours worked; any form of paid or unpaid leave,
including but not limited to vacation, sick leave, or holiday leave, shall
not be considered hours worked.
F.
Employment in this classification is limited to a maximum of two (2)
years.
Section 7. Uniforms and Equipment.
The City shall provide employees
in these classifications with uniforms and equipment, including personal protective
equipment, necessary to perform their duties, as determined by the Fire Chief or
designee.
4
Page 180
Section 8. Paid Sick Leave.
Employees in this classification shall be entitled
to accrue and use paid sick leave in accordance with the Healthy Workplaces, Healthy
Families Act of 2014 (California Labor Code sections 245 through 249) and any applicable
federal, state, and local laws and regulations governing paid sick leave for City
employees. The accrual rate, carryover limits, and usage caps for paid sick leave shall
be as required by law or as may be established by City policy, whichever provides greater
benefit to the employee.
Section 9. Retirement.
Part-time non-represented limited-service employees
shall be enrolled in the Public Agency Retirement Services Alternate Retirement System
Plan (PARS ARS). Employees shall contribute the full contribution of 7.5% of
compensation, unless they qualify for CalPERS membership.
Section 10. Avoidance of Inequities. The City Manager is authorized to issue
written administrative regulations designed to augment or clarify the provisions of this
resolution.
Section 11. Effective Date. Except as otherwise specified to the contrary in this
Resolution, all provisions shall be effective as of February 3, 2026.
NOW, THEREFORE, the City Council of the City of Fountain Valley does hereby
resolve to approve the classification and compensation for this classification.
PASSED AND ADOPTED by the City Council of the City of Fountain Valley at a regular
meeting on this 3rd day of February 2026.
__________________________
Jim Cunneen, Mayor
5
Page 181
ATTEST:
________________________________
Rick Miller, City Clerk/Risk Administrator
APPROVED AS TO FORM
__________________________
Colin Burns
Attorneys for the City
6
Page 182
ATTACHMENT 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FOUNTAIN
VALLEY
RELATING
TO
THE
CLASSIFICATION
AND
COMPENSATION
COMPREHENSIVE SALARY SCHEDULE OF CITY
EMPLOYEES AND SUPERSEDING ALL PROVISIONS
CONTAINED IN RESOLUTION NO. 9961 AND ALL
SUBSEQUENT SALARY SCHEDULE RESOLUTIONS,
WHICH PERTAIN TO THE CLASSIFICATION AND
COMPENSATION OF CITY EMPLOYEES.
WHEREAS, the City Council of the City of Fountain Valley hereby establishes a
basic compensation plan for City employees in all of the classifications of employment as
described in this resolution; and
WHEREAS, representatives of the City Council and the City Manager or the City
Manager and representatives of the bargaining groups and unrepresented units noted
below periodically negotiate in good faith to reach agreement on benefits and
compensation pursuant to Government Code Section 3500 et seq; and
Employee Unit Name
Fountain Valley Firefighters’ IAFF Local 4530
Individually Represented Battalion Chiefs
Fountain Valley Police Officers’ Association
Police Officers’ Management Unit
Professional/Technical Unit
Fountain Valley General Employees’ Association
Fountain Valley Municipal Employees’ Association
Non-Represented Professional/Technical Employees
Administrative Officers
Part-Time Employees
Non-Represented Limited-Service Employees
Page 183
Resolution of the City Council
Comprehensive Salary Schedule
February 3, 2026
WHEREAS, the City maintains a comprehensive salary resolution of each paid
City classification and their corresponding salary range; and
WHEREAS, the comprehensive salary resolution is updated periodically to include
any negotiated adjustments to the salary range for a classification, title changes to an
existing classification, reclassification or deletion of existing classifications, or new
classifications; and
WHEREAS, the City desires hereby to add the salary range of Division Chief – 40
hours (P56A) when assigned to Fire Administration to the salary schedule specified below
and in Exhibit 1, upon adoption of this resolution; and
WHEREAS, the City desires to create the classification of full-time nonrepresented limited-service Ambulance Operator (A01), to the salary schedule specified
below and in Exhibit 1, upon adoption of this resolution; and
WHEREAS, the City desires to create the classification of part-time nonrepresented limited-service Ambulance Operator (T44), to the salary schedule specified
below and in Exhibit 1, upon adoption of this resolution:
-2Page 184
Resolution of the City Council
Comprehensive Salary Schedule
February 3, 2026
NOW, THEREFORE, the City Council of the City of Fountain Valley does hereby
resolve as follows:
SECTION 1.
All provisions shall be effective as noted in Exhibit 1 for each
classification.
SECTION 2.
The salary ranges and hourly rate ranges as specified in
Exhibit 1 for paid City classifications for employees are hereby established.
PASSED AND ADOPTED by the City Council of the City of Fountain Valley at a
regular meeting on this 3rd day of February 2026.
__________________________
Jim Cunneen, Mayor
ATTEST:
________________________________
Rick Miller, City Clerk/Risk Administrator
APPROVED AS TO FORM
__________________________
Colin Burns
Attorneys for the City
Attachment: 1. Exhibit - Salary Schedule
-3Page 185
Exhibit 1 -City of Fountain Valley Salary Schedule
City Council Meeting 2/3/2026
Bargaining Unit Codes:
Fountain Valley Police Officers' Association
POA:
POMU:
FVFA:
BC:
P&T:
IRP&T:
FVGEA:
FVMEA:
PT:
Fountain Valley Police Management Unit
Fountain Valley Firefighters' Association IAFF Local 4530
Individually Represented Battalion Chiefs and Division Chief
Professional/Technical Unit
Individually Reprsented Professional/Technical Employees
Fountain Valley General Employees' Association
Fountain Valley Municipal Employees' Association
Limited-Service:
Part-Time Employees (Non-Represented)
Limited Service Employees (Non-Represented)
Admin Officers:
Administrative Officers (Non-Represented)
Bargaining
Unit
POA
Effective
Date
6/21/2025
POA
POA
Bargaining
Unit
Class Code
Classification
Type
O08
Corporal
6/21/2025
O04
Police Officer
6/21/2025
O03
Police Sergeant
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Class Code
Classification
Type
O02
Police Lieutenant
O01
Police Captain
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Class Code
Classification
Type
F01
Fire Captain
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
POMU
Effective
Date
6/21/2025
POMU
6/21/2025
Bargaining
Unit
FVFA
Effective
Date
6/21/2025
FVFA
6/21/2025
F02
Fire Engineer
FVFA
6/21/2025
F03
Firefighter
FVFA
6/21/2025
F04
Firefighter/Paramedic
FVFA
6/21/2025
F06
Admin Fire Capt
Bargaining
Unit
Class Code
Classification
Type
BC
Effective
Date
6/21/2025
P23
Battalion Chief
BC
6/21/2025
P23
Battalion Chief - 40 Hour
BC
6/21/2025
P56
Division Chief
BC
2/3/2026
P56A
Division Chief - 40 Hour
Bargaining
Unit
P&T
Effective
Date
6/21/2025
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
P&T
Class Code
Classification
Type
P67
Associate Planner
6/21/2025
P57
Building Official
P&T
6/21/2025
P09
Community Services Supervisor
P&T
6/21/2025
P46
Crime Analyst
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Page 186
Step 1
$
$
$
$
$
$
$
$
$
$
$
$
100,735.58
8,394.63
3,874.45
48.4306
95,929.97
7,994.16
3,689.61
46.1201
123,824.05
10,318.67
4,762.46
59.5308
Step 2
$
$
$
$
$
$
$
$
$
$
$
$
Step 1
$
$
$
$
$
$
$
$
151,739.16
12,644.93
5,836.12
72.9515
173,133.86
14,427.82
6,658.99
83.2374
118,118.96
9,843.25
4,543.04
40.5629
101,970.45
8,497.54
3,921.94
35.0173
88,175.39
7,347.95
3,391.36
30.2800
100,960.84
8,413.40
3,883.11
34.6706
136,073.05
11,339.42
5,233.58
65.4198
165,126.41
13,760.53
6,351.02
56.7055
165,126.41
13,760.53
6,351.02
79.3876
179,987.78
14,998.98
6,922.61
61.8090
185,767.21
15,480.60
7,144.89
89.3112
92,294.86
7,691.24
3,549.80
44.3725
150,419.82
12,534.98
5,785.38
72.3173
94,604.82
7,883.73
3,638.65
45.4831
96,414.83
8,034.57
3,708.26
46.3533
124,024.91
10,335.41
4,770.19
42.5910
107,068.97
8,922.41
4,118.04
36.7682
92,584.17
7,715.35
3,560.93
31.7940
106,008.88
8,834.07
4,077.26
36.4041
142,876.70
11,906.39
5,495.26
68.6908
173,382.72
14,448.56
6,668.57
59.5408
173,382.72
14,448.56
6,668.57
83.3570
188,987.17
15,748.93
7,268.74
64.8995
195,055.56
16,254.63
7,502.14
93.7767
96,909.61
8,075.80
3,727.29
46.5911
157,940.82
13,161.73
6,074.65
75.9331
99,335.05
8,277.92
3,820.58
47.7573
101,235.58
8,436.29
3,893.68
48.6710
Step 4
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167,292.42
13,941.04
6,434.32
80.4290
190,880.08
15,906.67
7,341.54
91.7693
130,226.16
10,852.18
5,008.70
44.7205
112,422.41
9,368.53
4,323.94
38.6066
97,213.38
8,101.11
3,738.98
33.3838
111,309.33
9,275.78
4,281.13
38.2244
150,020.53
12,501.71
5,770.02
72.1253
182,051.85
15,170.99
7,001.99
62.5178
182,051.85
15,170.99
7,001.99
87.5249
198,436.52
16,536.38
7,632.17
68.1444
204,808.33
17,067.36
7,877.24
98.4655
101,755.09
8,479.59
3,913.66
48.9208
165,837.86
13,819.82
6,378.38
79.7298
104,301.81
8,691.82
4,011.61
50.1451
106,297.36
8,858.12
4,088.36
51.1045
175,657.04
14,638.09
6,756.04
84.4505
200,424.09
16,702.01
7,708.62
96.3578
136,737.46
11,394.79
5,259.13
46.9565
118,043.54
9,836.96
4,540.14
40.5370
102,074.04
8,506.17
3,925.92
35.0529
116,874.79
9,739.57
4,495.18
40.1355
157,521.56
13,126.80
6,058.52
75.7315
191,154.44
15,929.54
7,352.09
65.6437
191,154.44
15,929.54
7,352.09
91.9011
208,358.35
17,363.20
8,013.78
71.5516
215,048.75
17,920.73
8,271.11
103.3888
106,842.85
8,903.58
4,109.34
51.3668
174,129.75
14,510.81
6,697.30
83.7163
109,516.89
9,126.41
4,212.19
52.6524
111,612.22
9,301.02
4,292.78
53.6598
184,439.89
15,369.99
7,093.84
88.6730
210,445.30
17,537.11
8,094.05
101.1756
Step 5
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143,574.33
11,964.53
5,522.09
49.3044
123,945.70
10,328.81
4,767.14
42.5638
107,177.74
8,931.48
4,122.22
36.8055
122,718.54
10,226.55
4,719.94
42.1423
165,397.64
13,783.14
6,361.45
79.5181
Step 5
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Step 4
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122,444.75
10,203.73
4,709.41
58.8676
116,603.47
9,716.96
4,484.75
56.0594
150,508.92
12,542.41
5,788.80
72.3600
Step 5
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Step 4
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Step 3
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Step 5
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Step 3
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116,614.05
9,717.84
4,485.16
56.0645
111,050.92
9,254.24
4,271.19
53.3899
143,341.83
11,945.15
5,513.15
68.9144
Step 4
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Step 3
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Step 2
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111,060.99
9,255.08
4,271.58
53.3948
105,762.79
8,813.57
4,067.80
50.8475
136,516.03
11,376.34
5,250.62
65.6328
Step 3
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Step 2
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Step 1
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159,326.12
13,277.18
6,127.93
76.5991
181,790.55
15,149.21
6,991.94
87.3993
Step 2
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Step 1
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Step 2
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105,772.37
8,814.36
4,068.17
50.8521
100,726.46
8,393.87
3,874.09
48.4261
130,015.27
10,834.61
5,000.59
62.5074
200,712.17
16,726.01
7,719.70
68.9259
200,712.17
16,726.01
7,719.70
96.4962
218,776.27
18,231.36
8,414.47
75.1292
225,801.19
18,816.77
8,684.66
108.5583
Step 5
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112,184.99
9,348.75
4,314.81
53.9351
182,836.24
15,236.35
7,032.16
87.9020
114,992.74
9,582.73
4,422.80
55.2850
117,192.83
9,766.07
4,507.42
56.3428
Bargaining
Unit
P&T
Effective
Date
6/21/2025
P&T
Class Code
Classification
Type
P72
Deputy Fire Marshal
6/21/2025
P50
Deputy Public Works Director/City
Engineer
P&T
6/21/2025
P55
Emergency Medical Services
Manager
P&T
6/21/2025
P20
Engineering Associate
P&T
6/21/2025
P31
Environmental Services
Administrator
P&T
6/21/2025
P25
Field Services Manager
P&T
6/21/2025
P48
Fire Marshal
P&T
6/21/2025
P05
Housing Coordinator
P&T
6/21/2025
P10
Information Technology Manager
P&T
6/21/2025
P41
Internal Services Supervisor
P&T
6/21/2025
P64
Management Analyst
P&T
6/21/2025
P65
Management Specialist
P&T
6/21/2025
P69
Neighborhood Improvement Manager
P&T
6/21/2025
P07
Principal Planner
P&T
6/21/2025
P07A
Principal Planner (new hire)
P&T
6/21/2025
P35
Principal Civil Engineer
P&T
6/21/2025
P42
Public Services Supervisor
P&T
6/21/2025
P03
Purchasing Manager
P&T
6/21/2025
P08
Recreation and Community
Services Manager
P&T
6/21/2025
P70
Revenue Supervisor
P&T
6/21/2025
P34
Senior Civil Engineer
P&T
6/21/2025
P53
Senior Planner
P&T
6/21/2025
P68
Senior Public Works Inspector
P&T
6/21/2025
P30
Sewer/Storm Drain Supervisor
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Page 187
Step 1
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111,160.90
9,263.40
4,275.42
53.4428
175,127.26
14,593.94
6,735.66
84.1958
129,623.27
10,801.94
4,985.51
62.3189
123,309.95
10,275.82
4,742.69
59.2836
114,032.63
9,502.72
4,385.87
54.8234
158,710.25
13,225.86
6,104.24
76.3030
144,741.50
12,061.80
5,566.98
69.5873
119,112.75
9,926.06
4,581.26
57.2658
154,943.31
12,911.94
5,959.36
74.4920
103,223.55
8,601.96
3,970.14
49.6268
96,414.83
8,034.57
3,708.26
46.3533
86,773.34
7,231.11
3,337.43
41.7179
124,387.46
10,365.62
4,784.14
59.8016
137,852.54
11,487.72
5,302.02
66.2752
135,849.06
11,320.75
5,224.96
65.3120
147,969.01
12,330.75
5,691.12
71.1389
103,223.55
8,601.96
3,970.14
49.6267
119,379.66
9,948.31
4,591.53
57.3940
134,059.67
11,171.64
5,156.14
64.4517
82,947.47
6,912.29
3,190.28
39.8785
135,646.85
11,303.91
5,217.19
65.2148
120,994.06
10,082.84
4,653.62
58.1702
93,592.51
7,799.38
3,599.71
44.9964
111,481.42
9,290.12
4,287.74
53.5968
Step 2
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116,718.95
9,726.58
4,489.19
56.1149
183,883.63
15,323.64
7,072.45
88.4056
136,104.44
11,342.03
5,234.79
65.4349
129,475.44
10,789.63
4,979.82
62.2478
119,734.26
9,977.85
4,605.16
57.5645
166,645.77
13,887.15
6,409.45
80.1181
151,978.57
12,664.88
5,845.33
73.0666
125,068.38
10,422.37
4,810.32
60.1290
162,690.48
13,557.54
6,257.33
78.2166
108,384.72
9,032.06
4,168.64
52.1080
101,235.58
8,436.29
3,893.68
48.6710
91,112.01
7,592.67
3,504.31
43.8038
130,606.83
10,883.90
5,023.34
62.7917
144,745.16
12,062.10
5,567.12
69.5890
142,641.52
11,886.79
5,486.21
68.5776
155,367.45
12,947.28
5,975.67
74.6958
108,384.72
9,032.06
4,168.64
52.1080
125,348.63
10,445.72
4,821.10
60.2637
140,762.66
11,730.22
5,413.95
67.6743
87,094.84
7,257.90
3,349.80
41.8725
142,429.19
11,869.10
5,478.04
68.4755
127,043.76
10,586.98
4,886.29
61.0787
98,272.13
8,189.34
3,779.69
47.2462
117,055.49
9,754.63
4,502.14
56.2766
Step 3
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122,554.90
10,212.90
4,713.65
58.9206
193,077.81
16,089.82
7,426.07
92.8259
142,909.66
11,909.13
5,496.53
68.7066
135,949.23
11,329.10
5,228.82
65.3603
125,720.97
10,476.75
4,835.42
60.4428
174,978.06
14,581.51
6,729.93
84.1241
159,577.50
13,298.13
6,137.60
76.7200
131,321.81
10,943.48
5,050.84
63.1355
170,824.99
14,235.42
6,570.19
82.1274
113,803.97
9,483.67
4,377.08
54.7135
106,297.36
8,858.12
4,088.36
51.1045
95,667.60
7,972.30
3,679.52
45.9940
137,137.18
11,428.10
5,274.51
65.9313
151,982.42
12,665.20
5,845.48
73.0684
149,773.60
12,481.13
5,760.52
72.0065
163,135.82
13,594.65
6,274.46
78.4306
113,803.97
9,483.67
4,377.08
54.7134
131,616.07
10,968.01
5,062.16
63.2769
147,800.80
12,316.73
5,684.65
71.0580
91,449.58
7,620.80
3,517.29
43.9661
149,550.65
12,462.55
5,751.95
71.8993
133,395.95
11,116.33
5,130.61
64.1326
103,185.74
8,598.81
3,968.68
49.6085
122,908.26
10,242.36
4,727.24
59.0905
Step 4
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128,682.63
10,723.55
4,949.33
61.8666
202,731.69
16,894.31
7,797.37
97.4671
150,055.14
12,504.60
5,771.35
72.1419
142,746.69
11,895.56
5,490.26
68.6283
132,007.03
11,000.59
5,077.19
63.4649
183,726.96
15,310.58
7,066.42
88.3303
167,556.38
13,963.03
6,444.48
80.5560
137,887.89
11,490.66
5,303.38
66.2923
179,366.25
14,947.19
6,898.70
86.2338
119,494.16
9,957.84
4,595.93
57.4491
111,612.22
9,301.02
4,292.78
53.6598
100,450.98
8,370.92
3,863.50
48.2937
143,994.03
11,999.50
5,538.23
69.2279
159,581.53
13,298.46
6,137.75
76.7218
157,262.29
13,105.20
6,048.55
75.6068
171,292.62
14,274.38
6,588.18
82.3522
119,494.16
9,957.84
4,595.93
57.4491
138,196.86
11,516.41
5,315.26
66.4408
155,190.84
12,932.57
5,968.88
74.6109
96,022.06
8,001.84
3,693.15
46.1644
157,028.19
13,085.69
6,039.55
75.4943
140,065.75
11,672.15
5,387.15
67.3393
108,345.03
9,028.75
4,167.11
52.0889
129,053.68
10,754.47
4,963.61
62.0450
Step 5
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$
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$
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$
$
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$
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$
$
$
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$
$
$
$
$
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$
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$
$
$
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$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
135,116.77
11,259.73
5,196.80
64.9600
212,868.28
17,739.02
8,187.24
102.3405
157,557.90
13,129.82
6,059.92
75.7490
149,884.03
12,490.34
5,764.77
72.0596
138,607.38
11,550.61
5,331.05
66.6381
192,913.31
16,076.11
7,419.74
92.7468
175,934.19
14,661.18
6,766.70
84.5838
144,782.29
12,065.20
5,568.55
69.6069
188,334.57
15,694.55
7,243.64
90.5455
125,468.87
10,455.74
4,825.73
60.3216
117,192.83
9,766.07
4,507.42
56.3428
105,473.53
8,789.46
4,056.68
50.7084
151,193.73
12,599.48
5,815.14
72.6892
167,560.62
13,963.38
6,444.64
80.5579
165,125.41
13,760.45
6,350.98
79.3872
179,857.25
14,988.11
6,917.59
86.4698
125,468.87
10,455.74
4,825.72
60.3215
145,106.71
12,092.23
5,581.02
69.7628
162,950.37
13,579.20
6,267.32
78.3415
100,823.16
8,401.93
3,877.82
48.4726
164,879.59
13,739.97
6,341.52
79.2690
147,069.03
12,255.76
5,656.50
70.7062
113,762.27
9,480.19
4,375.47
54.6934
135,506.36
11,292.20
5,211.78
65.1472
Bargaining
Unit
P&T
Effective
Date
6/21/2025
P&T
Class Code
Classification
P06
Support Services Manager
6/21/2025
P54
Support Services Supervisor
P&T
6/21/2025
P21
Water Supervisor
Bargaining
Unit
Class Code
Classification
IRP&T
Effective
Date
6/21/2025
IRP&T
P12
Accounting Manager
6/21/2025
P58
Finance Manager
IRP&T
6/21/2025
P14
City Clerk Administrator
IRP&T
6/21/2025
P49
Human Resources Analyst
IRP&T
6/21/2025
P15
Human Resources Specialist
IRP&T
6/21/2025
P62
Human Resources Manager
IRP&T
6/21/2025
P63
Information Technology Analyst
IRP&T
6/21/2025
P01
Management Analyst
(City Manager's Office Only)
IRP&T
6/21/2025
P02
Management Specialist
(City Manager's Office Only)
IRP&T
6/21/2025
P61
Payroll Administrator
IRP&T
6/21/2025
P73
Payroll Specialist
IRP&T
6/21/2025
P40
Principal Management Analyst
(City Manager's Office Only)
IRP&T
6/21/2025
P59
Principal Human Resources Analyst
IRP&T
6/21/2025
P60
Purchasing Administrator
IRP&T
6/21/2025
P71
Risk Manager
IRP&T
6/21/2025
P51
Senior Budget Analyst
IRP&T
6/21/2025
P52
Senior Human Resources Analyst
IRP&T
6/21/2025
P66
Senior Information Technology Analyst
IRP&T
6/21/2025
P39
Senior Management Analyst
Step 1
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
$
$
$
$
$
$
$
$
$
$
$
$
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
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$
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$
$
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$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
120,438.90
10,036.57
4,632.26
57.9033
98,389.01
8,199.08
3,784.20
47.3024
113,711.05
9,475.92
4,373.50
54.6687
Step 2
$
$
$
$
$
$
$
$
$
$
$
$
Step 1
Page 188
135,967.48
11,330.62
5,229.52
65.3689
135,967.48
11,330.62
5,229.52
65.3689
135,975.17
11,331.26
5,229.81
65.3726
96,181.37
8,015.11
3,699.28
46.2410
90,899.79
7,574.98
3,496.15
43.7018
144,230.06
12,019.17
5,547.31
69.3413
90,672.37
7,556.03
3,487.40
43.5924
96,414.83
8,034.57
3,708.26
46.3532
86,773.34
7,231.11
3,337.44
41.7179
125,555.28
10,462.94
4,829.05
60.3631
71,764.16
5,980.34
2,760.16
34.5020
115,697.79
9,641.48
4,449.91
55.6239
127,720.02
10,643.34
4,912.31
61.4038
125,555.28
10,462.94
4,829.05
60.3631
135,975.17
11,331.26
5,229.81
65.3726
104,244.74
8,687.06
4,009.41
50.1176
111,084.84
9,257.07
4,272.49
53.4061
111,084.83
9,257.07
4,272.49
53.4061
106,042.06
8,836.84
4,078.54
50.9817
126,460.85
10,538.40
4,863.88
60.7984
103,308.46
8,609.04
3,973.40
49.6675
119,396.60
9,949.72
4,592.17
57.4022
Step 3
$
$
$
$
$
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$
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$
$
Step 2
$
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$
142,765.86
11,897.15
5,490.99
68.6374
142,765.86
11,897.15
5,490.99
68.6374
142,773.93
11,897.83
5,491.30
68.6413
100,990.43
8,415.87
3,884.25
48.5530
95,444.79
7,953.73
3,670.95
45.8869
151,441.57
12,620.13
5,824.68
72.8084
95,205.99
7,933.83
3,661.77
45.7721
101,235.58
8,436.30
3,893.68
48.6709
91,112.00
7,592.67
3,504.31
43.8038
131,833.04
10,986.09
5,070.50
63.3812
75,352.37
6,279.37
2,898.17
36.2271
121,482.68
10,123.56
4,672.41
58.4051
134,106.03
11,175.50
5,157.92
64.4740
131,833.04
10,986.09
5,070.50
63.3812
142,773.92
11,897.83
5,491.30
68.6413
109,456.98
9,121.41
4,209.88
52.6235
116,639.08
9,719.92
4,486.12
56.0764
116,639.07
9,719.92
4,486.12
56.0764
111,344.17
9,278.68
4,282.47
53.5308
132,783.89
11,065.32
5,107.08
63.8384
108,473.88
9,039.49
4,172.07
52.1509
125,366.43
10,447.21
4,821.78
60.2723
Step 4
$
$
$
$
$
$
$
$
$
$
$
$
Step 3
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
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$
$
$
$
$
$
$
$
$
$
$
$
$
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$
$
$
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$
$
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$
$
$
$
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$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
149,904.15
12,492.01
5,765.54
72.0693
149,904.15
12,492.01
5,765.54
72.0693
149,912.63
12,492.72
5,765.87
72.0733
106,039.96
8,836.66
4,078.46
50.9807
100,217.02
8,351.42
3,854.50
48.1812
159,013.64
13,251.14
6,115.91
76.4488
99,966.29
8,330.52
3,844.86
48.0607
106,297.36
8,858.11
4,088.36
51.1044
95,667.61
7,972.30
3,679.52
45.9940
138,424.69
11,535.39
5,324.03
66.5504
79,119.99
6,593.34
3,043.08
38.0384
127,556.82
10,629.73
4,906.03
61.3253
140,811.33
11,734.28
5,415.82
67.6977
138,424.69
11,535.39
5,324.03
66.5503
149,912.63
12,492.72
5,765.87
72.0733
114,929.83
9,577.49
4,420.38
55.2547
122,471.02
10,205.92
4,710.42
58.8803
122,471.03
10,205.92
4,710.42
58.8803
116,911.38
9,742.61
4,496.59
56.2073
139,423.09
11,618.59
5,362.43
67.0303
113,897.58
9,491.47
4,380.68
54.7584
131,634.76
10,969.57
5,062.88
63.2859
Step 5
$
$
$
$
$
$
$
$
$
$
$
$
Step 4
$
$
$
$
$
$
$
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$
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$
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$
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$
$
$
$
$
$
$
$
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$
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$
$
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$
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$
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$
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$
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$
$
$
$
$
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$
$
$
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$
$
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$
$
$
$
$
$
$
$
$
157,399.35
13,116.61
6,053.82
75.6727
157,399.35
13,116.61
6,053.82
75.6727
157,408.25
13,117.35
6,054.16
75.6770
111,341.96
9,278.50
4,282.38
53.5297
105,227.87
8,768.99
4,047.23
50.5903
166,964.32
13,913.69
6,421.70
80.2713
104,964.60
8,747.05
4,037.10
50.4637
111,612.22
9,301.02
4,292.78
53.6597
100,450.98
8,370.92
3,863.50
48.2937
145,345.93
12,112.16
5,590.23
69.8779
83,075.99
6,923.02
3,195.23
39.9403
133,934.66
11,161.22
5,151.33
64.3916
147,851.90
12,320.99
5,686.61
71.0826
145,345.93
12,112.16
5,590.23
69.8778
157,408.25
13,117.35
6,054.16
75.6770
120,676.32
10,056.36
4,641.40
58.0174
128,594.59
10,716.22
4,945.95
61.8243
128,594.58
10,716.22
4,945.95
61.8243
122,756.95
10,229.75
4,721.42
59.0177
146,394.24
12,199.52
5,630.55
70.3818
119,592.46
9,966.04
4,599.71
57.4963
138,216.50
11,518.04
5,316.02
66.4502
Step 5
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
165,269.32
13,772.44
6,356.51
79.4564
165,269.32
13,772.44
6,356.51
79.4564
165,278.67
13,773.22
6,356.87
79.4608
116,909.06
9,742.42
4,496.50
56.2062
110,489.26
9,207.44
4,249.59
53.1198
175,312.54
14,609.38
6,742.79
84.2848
110,212.82
9,184.40
4,238.95
52.9869
117,192.83
9,766.07
4,507.42
56.3427
105,473.53
8,789.46
4,056.67
50.7084
152,613.22
12,717.77
5,869.74
73.3718
87,229.78
7,269.14
3,354.99
41.9373
140,631.40
11,719.28
5,408.90
67.6112
155,244.49
12,937.04
5,970.94
74.6367
152,613.22
12,717.77
5,869.74
73.3717
165,278.67
13,773.22
6,356.87
79.4609
126,710.13
10,559.18
4,873.47
60.9183
135,024.33
11,252.03
5,193.24
64.9155
135,024.32
11,252.03
5,193.24
64.9155
128,894.80
10,741.23
4,957.49
61.9686
Bargaining
Unit
FVGEA
Effective
Date
6/21/2025
FVGEA
Class Code
Classification
G02
Accountant
6/21/2025
G03
Accounting Technician I
FVGEA
6/21/2025
G03
Accounting Technician I/
Storekeeper
FVGEA
6/21/2025
G04
Accounting Technician II
FVGEA
6/21/2025
G79
Administrative Assistant
FVGEA
6/21/2025
G77
Administrative Specialist
FVGEA
6/21/2025
G73
Assistant Engineer
FVGEA
6/21/2025
G55
Assistant Planner
FVGEA
6/21/2025
G61
Building Inspector
FVGEA
6/21/2025
G49
Code Enforcement Officer
FVGEA
6/21/2025
G12
Community Services Officer
FVGEA
6/21/2025
G24
Dispatcher
FVGEA
6/21/2025
G30
Engineering Technician I
FVGEA
6/21/2025
G29
Engineering Technician II
FVGEA
6/21/2025
G31
Engineering Technician III
FVGEA
6/21/2025
G50
Fire Prevention Specialist
FVGEA
6/21/2025
G72
Fire Prevention Analyst
FVGEA
6/21/2025
G80
Housing Analyst
FVGEA
6/21/2025
G52
Housing Technician
FVGEA
6/21/2025
G84
Human Resources Technician
FVGEA
6/21/2025
G10
Identification Technician
FVGEA
6/21/2025
G57
Information Technology Technician
FVGEA
6/21/2025
G83
Sr. Accounting Technician
FVGEA
6/21/2025
G81
Lead Code Enforcement Officer
Step 1
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Page 189
$
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$
$
$
$
$
$
$
$
$
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$
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$
$
$
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$
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$
$
$
$
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$
$
$
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$
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$
$
$
$
$
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$
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$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
91,714.65
7,642.89
3,527.48
44.0935
61,600.44
5,133.37
2,369.24
29.6155
61,600.44
5,133.37
2,369.24
29.6155
64,680.46
5,390.04
2,487.71
31.0963
69,157.73
5,763.14
2,659.91
33.2489
47,971.89
3,997.66
1,845.07
23.0634
97,824.43
8,152.04
3,762.48
47.0309
84,660.60
7,055.05
3,256.18
40.7022
88,361.56
7,363.46
3,398.52
42.4815
78,975.56
6,581.30
3,037.52
37.9690
68,743.95
5,728.66
2,644.00
33.0499
80,292.58
6,691.05
3,088.18
38.6022
69,219.21
5,768.27
2,662.28
33.2784
76,917.96
6,409.83
2,958.38
36.9797
85,381.02
7,115.09
3,283.88
41.0485
97,195.51
8,099.62
3,738.29
46.7286
102,059.00
8,504.91
3,925.34
49.0668
96,419.51
8,034.96
3,708.44
46.3555
82,257.49
6,854.79
3,163.75
39.5468
73,877.53
6,156.46
2,841.45
35.5180
84,776.38
7,064.70
3,260.63
40.7578
77,555.10
6,462.92
2,982.89
37.2861
67,914.37
5,659.53
2,612.10
32.6511
82,924.41
6,910.36
3,189.40
39.8675
Step 2
$
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$
96,300.38
8,025.04
3,703.86
46.2982
64,680.46
5,390.04
2,487.71
31.0963
64,680.46
5,390.04
2,487.71
31.0963
67,914.49
5,659.54
2,612.10
32.6511
72,615.62
6,051.30
2,792.91
34.9113
50,370.49
4,197.54
1,937.32
24.2165
102,715.65
8,559.64
3,950.61
49.3825
88,893.63
7,407.81
3,418.99
42.7373
92,779.64
7,731.64
3,568.45
44.6055
82,924.35
6,910.36
3,189.40
39.8674
72,181.14
6,015.10
2,776.20
34.7024
84,307.20
7,025.61
3,242.58
40.5323
72,680.17
6,056.68
2,795.40
34.9423
80,763.86
6,730.32
3,106.30
38.8287
89,650.07
7,470.84
3,448.08
43.1009
102,055.28
8,504.61
3,925.20
49.0650
107,161.94
8,930.16
4,121.61
51.5201
101,240.50
8,436.71
3,893.86
48.6733
86,370.36
7,197.53
3,321.94
41.5242
77,571.42
6,464.29
2,983.52
37.2939
89,015.20
7,417.94
3,423.66
42.7957
81,432.85
6,786.07
3,132.03
39.1504
71,310.09
5,942.51
2,742.70
34.2836
87,070.63
7,255.88
3,348.87
41.8608
Step 3
$
$
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$
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$
$
$
101,115.41
8,426.29
3,889.06
48.6131
67,914.49
5,659.54
2,612.10
32.6511
67,914.49
5,659.54
2,612.10
32.6511
71,310.21
5,942.52
2,742.70
34.2837
76,246.39
6,353.87
2,932.55
36.6569
52,889.01
4,407.42
2,034.19
25.4274
107,851.43
8,987.62
4,148.13
51.8516
93,338.30
7,778.19
3,589.93
44.8741
97,418.62
8,118.22
3,746.87
46.8358
87,070.57
7,255.88
3,348.87
41.8608
75,790.20
6,315.85
2,915.01
36.4375
88,522.56
7,376.88
3,404.71
42.5589
76,314.18
6,359.52
2,935.16
36.6895
84,802.06
7,066.84
3,261.62
40.7702
94,132.57
7,844.38
3,620.48
45.2560
107,158.05
8,929.84
4,121.47
51.5182
112,520.03
9,376.67
4,327.69
54.0961
106,302.53
8,858.54
4,088.56
51.1069
90,688.87
7,557.41
3,488.04
43.6004
81,449.98
6,787.50
3,132.69
39.1586
93,465.96
7,788.83
3,594.84
44.9355
85,504.49
7,125.37
3,288.64
41.1079
74,875.59
6,239.64
2,879.83
35.9978
91,424.15
7,618.68
3,516.31
43.9539
Step 4
$
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$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
106,171.18
8,847.60
4,083.51
51.0438
71,310.21
5,942.52
2,742.70
34.2837
71,310.21
5,942.52
2,742.70
34.2837
74,875.73
6,239.65
2,879.83
35.9979
80,058.71
6,671.56
3,079.18
38.4897
55,533.46
4,627.79
2,135.90
26.6987
113,244.01
9,437.00
4,355.54
54.4442
98,005.22
8,167.10
3,769.43
47.1178
102,289.55
8,524.13
3,934.22
49.1776
91,424.09
7,618.68
3,516.31
43.9538
79,579.72
6,631.64
3,060.76
38.2594
92,948.69
7,745.72
3,574.95
44.6868
80,129.89
6,677.49
3,081.92
38.5239
89,042.16
7,420.18
3,424.70
42.8087
98,839.21
8,236.60
3,801.51
47.5188
112,515.95
9,376.33
4,327.53
54.0942
118,146.05
9,845.50
4,544.08
56.8009
111,617.65
9,301.47
4,292.98
53.6623
95,223.32
7,935.27
3,662.43
45.7804
85,522.48
7,126.87
3,289.32
41.1165
98,139.27
8,178.27
3,774.59
47.1823
89,779.73
7,481.65
3,453.07
43.1633
78,619.36
6,551.62
3,023.82
37.7977
95,995.36
7,999.62
3,692.12
46.1516
Step 5
$
$
$
$
$
$
$
$
$
$
$
$
$
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$
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$
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$
$
$
$
$
111,479.73
9,289.98
4,287.68
53.5960
74,875.73
6,239.65
2,879.83
35.9979
74,875.73
6,239.65
2,879.83
35.9979
78,619.52
6,551.63
3,023.83
37.7978
84,061.65
7,005.14
3,233.14
40.4142
58,310.14
4,859.18
2,242.70
28.0337
118,906.21
9,908.85
4,573.32
57.1664
102,905.49
8,575.46
3,957.91
49.4737
107,404.02
8,950.33
4,130.92
51.6365
95,995.30
7,999.61
3,692.12
46.1515
83,558.71
6,963.23
3,213.80
40.1724
97,596.12
8,133.01
3,753.69
46.9212
84,136.38
7,011.37
3,236.01
40.4501
93,494.26
7,791.19
3,595.94
44.9491
103,781.16
8,648.43
3,991.58
49.8947
118,141.75
9,845.15
4,543.92
56.7989
124,053.34
10,337.78
4,771.28
59.6410
117,198.54
9,766.55
4,507.64
56.3454
99,984.49
8,332.04
3,845.56
48.0694
89,798.60
7,483.22
3,453.79
43.1724
103,046.23
8,587.19
3,963.32
49.5414
94,268.71
7,855.72
3,625.72
45.3214
82,550.33
6,879.19
3,175.02
39.6876
100,795.14
8,399.59
3,876.74
48.4592
Bargaining
Unit
FVGEA
Effective
Date
6/21/2025
FVGEA
Class Code
Classification
G25
Lead Dispatcher
6/21/2025
G86
Lead Information Technology
Technician
FVGEA
6/21/2025
G90
Lead Public Works Inspector
FVGEA
6/21/2025
G08
Lead Records Clerk
FVGEA
6/21/2025
G74
Management Aide
FVGEA
6/21/2025
G87
Permit Technician
FVGEA
6/21/2025
G56
Plan Check Engineer
FVGEA
6/21/2025
G54
Public Works Inspector
FVGEA
6/21/2025
G89
Records Clerk I
FVGEA
6/21/2025
G09
Records Clerk II
FVGEA
6/21/2025
G76
Recreation Coordinator
FVGEA
6/21/2025
G14
Secretary
FVGEA
6/21/2025
G85
Supervising Records Clerk
FVMEA (Field)
Effective
Date
6/21/2025
FVMEA (Field)
Class Code
Step 1
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Classification
Type
G45
Equipment Operator I
6/21/2025
G82
Equipment Operator I- Water
FVMEA (Field)
6/21/2025
G46
Equipment Operator II
FVMEA (Field)
6/21/2025
G47
Equipment Operator II - Water
FVMEA (Field)
6/21/2025
G62
Foreman
FVMEA (Field)
6/21/2025
G63
Foreman Fleet
FVMEA (Field)
6/21/2025
G88
Foreman Sewer/Storm Drain
FVMEA (Field)
6/21/2025
G75
Foreman Water
FVMEA (Field)
6/21/2025
G39
Irrigation Technician
FVMEA (Field)
6/21/2025
G78
Landscape Inspector
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Bargaining Unit
Page 190
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$
$
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$
$
$
$
$
$
$
$
$
$
$
$
84,305.74
7,025.48
3,242.53
40.5316
85,310.61
7,109.22
3,281.18
41.0147
89,143.45
7,428.62
3,428.60
42.8574
64,769.12
5,397.42
2,491.12
31.1390
81,945.49
6,828.79
3,151.75
39.3968
68,100.78
5,675.06
2,619.26
32.7407
110,398.58
9,199.88
4,246.10
53.0762
84,897.16
7,074.77
3,265.28
40.8159
55,526.96
4,627.25
2,135.65
26.6956
61,688.40
5,140.70
2,372.64
29.6578
68,923.48
5,743.62
2,650.91
33.1362
69,157.73
5,763.14
2,659.91
33.2489
77,121.60
6,426.80
2,966.22
37.0776
Step 2
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Step 1
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
67,611.66
5,634.30
2,600.45
32.5056
73,729.52
6,144.12
2,835.75
35.4468
70,832.67
5,902.73
2,724.33
34.0541
75,414.18
6,284.51
2,900.55
36.2568
77,910.05
6,492.50
2,996.54
37.4567
77,910.05
6,492.50
2,996.54
37.4567
83,873.07
6,989.42
3,225.88
40.3235
83,873.07
6,989.42
3,225.88
40.3235
65,235.36
5,436.28
2,509.05
31.3631
81,509.55
6,792.46
3,134.99
39.1872
88,521.02
7,376.75
3,404.66
42.5581
89,576.14
7,464.67
3,445.24
43.0654
93,600.61
7,800.05
3,600.02
45.0002
68,007.57
5,667.29
2,615.67
32.6959
86,042.76
7,170.23
3,309.33
41.3667
71,505.82
5,958.82
2,750.23
34.3778
115,918.50
9,659.87
4,458.41
55.7300
89,142.01
7,428.50
3,428.54
42.8567
58,303.32
4,858.61
2,242.44
28.0304
64,772.81
5,397.74
2,491.26
31.1407
72,369.65
6,030.80
2,783.45
34.7931
72,615.62
6,051.30
2,792.91
34.9113
80,977.68
6,748.14
3,114.53
38.9315
Step 3
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Step 2
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
70,992.24
5,916.02
2,730.47
34.1308
77,416.00
6,451.33
2,977.54
37.2192
74,374.31
6,197.86
2,860.55
35.7568
79,184.87
6,598.74
3,045.57
38.0696
81,805.55
6,817.13
3,146.36
39.3295
81,805.55
6,817.13
3,146.36
39.3295
88,066.73
7,338.90
3,387.19
42.3397
88,066.73
7,338.90
3,387.19
42.3397
68,497.14
5,708.09
2,634.51
32.9313
85,585.03
7,132.08
3,291.74
41.1466
92,947.07
7,745.59
3,574.89
44.6860
94,054.94
7,837.91
3,617.49
45.2187
98,280.64
8,190.05
3,780.03
47.2503
71,407.95
5,950.66
2,746.46
34.3307
90,344.90
7,528.74
3,474.81
43.4350
75,081.12
6,256.75
2,887.74
36.0966
121,714.42
10,142.87
4,681.32
58.5165
93,599.12
7,799.93
3,599.97
44.9995
61,218.48
5,101.54
2,354.56
29.4319
68,011.47
5,667.63
2,615.83
32.6978
75,988.13
6,332.34
2,922.62
36.5327
76,246.39
6,353.87
2,932.55
36.6569
85,026.55
7,085.55
3,270.25
40.8781
Step 4
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Step 3
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
74,541.86
6,211.83
2,867.00
35.8374
81,286.80
6,773.89
3,126.42
39.0801
78,093.03
6,507.75
3,003.58
37.5447
83,144.12
6,928.68
3,197.85
39.9731
85,895.83
7,157.99
3,303.68
41.2960
85,895.83
7,157.99
3,303.68
41.2960
92,470.06
7,705.84
3,556.54
44.4567
92,470.06
7,705.84
3,556.54
44.4567
71,921.99
5,993.50
2,766.23
34.5778
89,864.28
7,488.69
3,456.32
43.2039
97,594.42
8,132.87
3,753.63
46.9203
98,757.68
8,229.81
3,798.37
47.4796
103,194.68
8,599.56
3,969.02
49.6128
74,978.34
6,248.20
2,883.78
36.0472
94,862.15
7,905.18
3,648.55
45.6068
78,835.17
6,569.60
3,032.12
37.9015
127,800.15
10,650.02
4,915.39
61.4423
98,279.06
8,189.93
3,779.96
47.2495
64,279.40
5,356.61
2,472.29
30.9035
71,412.04
5,951.00
2,746.62
34.3327
79,787.54
6,648.96
3,068.75
38.3593
80,058.71
6,671.56
3,079.18
38.4897
89,277.88
7,439.83
3,433.77
42.9220
Step 5
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Step 4
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
78,268.95
6,522.41
3,010.34
37.6293
85,351.14
7,112.59
3,282.74
41.0342
81,997.68
6,833.14
3,153.76
39.4219
87,301.32
7,275.11
3,357.74
41.9717
90,190.62
7,515.88
3,468.87
43.3608
90,190.62
7,515.88
3,468.87
43.3608
97,093.57
8,091.13
3,734.37
46.6796
97,093.57
8,091.13
3,734.37
46.6796
75,518.09
6,293.18
2,904.54
36.3067
94,357.49
7,863.13
3,629.13
45.3641
102,474.14
8,539.51
3,941.31
49.2664
103,695.57
8,641.30
3,988.30
49.8536
108,354.41
9,029.54
4,167.48
52.0934
78,727.25
6,560.60
3,027.97
37.8496
99,605.26
8,300.44
3,830.98
47.8871
82,776.94
6,898.08
3,183.73
39.7966
134,190.15
11,182.52
5,161.16
64.5144
103,193.02
8,599.42
3,968.96
49.6120
67,493.38
5,624.44
2,595.90
32.4487
74,982.64
6,248.55
2,883.95
36.0493
83,776.92
6,981.41
3,222.19
40.2773
84,061.65
7,005.14
3,233.14
40.4142
93,741.77
7,811.81
3,605.45
45.0681
Step 5
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
82,182.40
6,848.54
3,160.86
39.5107
89,618.69
7,468.23
3,446.87
43.0859
86,097.55
7,174.79
3,311.44
41.3930
91,666.39
7,638.86
3,525.63
44.0703
94,700.15
7,891.68
3,642.31
45.5289
94,700.15
7,891.68
3,642.31
45.5289
101,948.25
8,495.69
3,921.09
49.0135
101,948.25
8,495.69
3,921.09
49.0135
79,294.00
6,607.84
3,049.77
38.1221
99,075.37
8,256.28
3,810.59
47.6323
FVMEA (Field)
Effective
Date
6/21/2025
FVMEA (Field)
Class Code
Classification
Type
G36
Maintenance Worker II
6/21/2025
G35
Maintenance Worker II - Chemical
Applicator
FVMEA (Field)
6/21/2025
G64
Maintenance Worker II - Water
FVMEA (Field)
6/21/2025
G33
Mechanic
FVMEA (Field)
6/21/2025
G65
Water Quality Technician
FVMEA (Field)
6/21/2025
G66
Water System Operator
Bargaining
Unit
City Manager
Effective
Date
6/21/2025
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Bargaining
Unit
Admin Officers
Effective
Date
6/21/2025
Admin Officers
Bargaining Unit
Class Code
Classification
Type
CMG
City Manager
Annual
Monthly
Bi-weekly
Hourly
Class Code
Classification
Type
D12
City Clerk/Risk Administrator
6/21/2025
D01
Chief of Police
Admin Officers
6/21/2025
D08
Community Services Director
Admin Officers
6/21/2025
D13
Community Services Director/
Deputy City Manager
Admin Officers
6/21/2025
D09
Deputy City Manager
Admin Officers
6/21/2025
D03
Director of Public Works
Admin Officers
6/21/2025
D06
Finance Director
Admin Officers
6/21/2025
D02
Fire Chief
Admin Officers
6/21/2025
D07
Human Resources Director
Admin Officers
6/21/2025
D11
Information Technology Director
Admin Officers
6/21/2025
D04
Community Development Director
Admin Officers
6/21/2025
D10
Community Development Director/
Deputy City Manager
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Annual
Monthly
Bi-weekly
Hourly
Page 191
Step 1
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$
$
$
$
$
$
59,966.28
4,997.19
2,306.40
28.8299
64,754.78
5,396.23
2,490.57
31.1321
66,858.13
5,571.51
2,571.46
32.1433
69,158.35
5,763.19
2,659.94
33.2492
87,766.88
7,313.90
3,375.65
42.1956
80,193.17
6,682.77
3,084.35
38.5544
Step 2
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Step 1
62,964.58
5,247.05
2,421.71
30.2714
67,992.52
5,666.04
2,615.10
32.6887
70,201.04
5,850.08
2,700.04
33.7505
72,616.26
6,051.35
2,792.93
34.9116
92,155.22
7,679.60
3,544.43
44.3053
84,202.84
7,016.90
3,238.57
40.4821
Step 3
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Step 2
66,112.82
5,509.40
2,542.80
31.7850
71,392.14
5,949.34
2,745.85
34.3231
73,711.09
6,142.59
2,835.04
35.4380
76,247.08
6,353.92
2,932.58
36.6572
96,762.97
8,063.58
3,721.65
46.5206
88,412.98
7,367.74
3,400.50
42.5062
Step 4
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Step 3
69,418.46
5,784.88
2,669.94
33.3742
74,961.74
6,246.81
2,883.14
36.0393
77,396.64
6,449.72
2,976.79
37.2099
80,059.44
6,671.62
3,079.21
38.4901
101,601.13
8,466.76
3,907.74
48.8466
92,833.63
7,736.13
3,570.53
44.6315
Step 5
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Step 4
Step 5
$
$
$
$
Step 1
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
157,408.25
13,117.35
6,054.16
75.6770
226,949.72
18,912.48
8,728.84
109.1104
187,274.76
15,606.23
7,202.88
90.0359
196,638.49
16,386.54
7,563.02
94.5377
184,123.50
15,343.63
7,081.67
88.5209
206,629.24
17,219.10
7,947.28
99.3409
200,881.37
16,740.11
7,726.21
96.5775
221,170.64
18,430.89
8,506.56
106.3320
187,274.76
15,606.23
7,202.88
90.0359
187,274.00
15,606.17
7,202.85
90.0355
200,160.83
16,680.07
7,698.49
96.2311
210,168.87
17,514.07
8,083.42
101.0427
Step 2
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
165,278.67
13,773.22
6,356.87
79.4609
238,297.21
19,858.10
9,165.28
114.5659
196,638.49
16,386.54
7,563.02
94.5377
206,470.42
17,205.87
7,941.17
99.2646
193,329.69
16,110.81
7,435.76
92.9469
216,960.70
18,080.06
8,344.64
104.3080
210,925.45
17,577.12
8,112.52
101.4064
232,229.17
19,352.43
8,931.89
111.6486
196,638.49
16,386.54
7,563.02
94.5377
196,637.70
16,386.47
7,562.99
94.5373
210,168.88
17,514.07
8,083.42
101.0427
220,677.31
18,389.78
8,487.59
106.0948
Step 3
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
173,542.61
14,461.88
6,674.72
83.4339
250,212.06
20,851.01
9,623.54
120.2942
206,470.42
17,205.87
7,941.17
99.2646
216,793.94
18,066.16
8,338.23
104.2278
202,996.16
16,916.35
7,807.54
97.5943
227,808.74
18,984.06
8,761.87
109.5234
221,471.71
18,455.98
8,518.14
106.4767
243,840.63
20,320.05
9,378.49
117.2310
206,470.42
17,205.87
7,941.17
99.2646
206,469.59
17,205.80
7,941.14
99.2642
220,677.32
18,389.78
8,487.59
106.0948
231,711.18
19,309.26
8,911.97
111.3996
Step 4
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
182,219.74
15,184.98
7,008.45
87.6056
262,722.68
21,893.56
10,104.72
126.3089
216,793.95
18,066.16
8,338.23
104.2278
227,633.64
18,969.47
8,755.14
109.4392
213,145.98
17,762.17
8,197.92
102.4740
239,199.18
19,933.26
9,199.97
114.9996
232,545.30
19,378.78
8,944.05
111.8006
256,032.66
21,336.06
9,847.41
123.0926
216,793.95
18,066.16
8,338.23
104.2278
216,793.08
18,066.09
8,338.20
104.2274
231,711.19
19,309.27
8,911.97
111.3996
243,296.74
20,274.73
9,357.57
116.9695
72,889.38
6,074.12
2,803.43
35.0429
78,709.84
6,559.16
3,027.30
37.8412
81,266.48
6,772.21
3,125.64
39.0704
84,062.41
7,005.20
3,233.17
40.4146
106,681.18
8,890.10
4,103.12
51.2890
97,475.32
8,122.94
3,749.05
46.8631
294,778.17
24,564.85
11,337.62
141.7202
Step 5
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
191,330.72
15,944.23
7,358.87
91.9859
275,858.80
22,988.23
10,609.95
132.6244
227,633.64
18,969.47
8,755.14
109.4392
239,015.33
19,917.94
9,192.90
114.9112
223,803.28
18,650.27
8,607.82
107.5977
251,159.14
20,929.93
9,659.97
120.7495
244,172.56
20,347.71
9,391.25
117.3906
268,834.30
22,402.86
10,339.78
129.2472
227,633.64
18,969.47
8,755.14
109.4392
227,632.72
18,969.39
8,755.10
109.4388
243,296.75
20,274.73
9,357.57
116.9695
255,461.58
21,288.46
9,825.45
122.8180
Bargaining
Unit
Effective
Date
PT
PT
PT
PT
PT
2/3/2026
1/1/2024
6/21/2025
6/21/2025
1/1/2024
1/1/2024
6/21/2025
6/21/2025
6/21/2025
6/21/2025
6/21/2025
1/1/2024
1/1/2024
6/21/2025
1/1/2024
6/21/2025
1/1/2024
1/1/2024
1/1/2024
1/1/2024
1/1/2024
6/21/2025
1/1/2024
1/1/2024
6/21/2025
1/1/2024
1/1/2024
Effective
Date
2/23/2026
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
PT
Bargaining
Unit
Non Represented
Limited-Service
Class Code
T44
T14
T15
T32
T22
T42
T05
T40
T41
T37
T36
T31
T18
T25
T07
T33
T23
T17
T13
T43
T20
T01
T30
T34
T26
T03
T04
Class Code
A01
Classification
Type
Ambulance Operator*
Customer Service Representative
Dispatcher *
Emergency Medical Services Manager *
Emergency Preparedness Assistant
Engineering Intern
Engineering Technician I *
Engineering Technician II *
Engineering Technician III *
Firefighter/Paramedic Trainee (non-suppression)
Firefighter Trainee (non-suppression)
Graduate Intern
Human Resources Coordinator
Information Technology Technician *
Maintenance Worker I
Management Aide *
Management Intern
Office Specialist I
Office Specialist II
Planning Intern
Police Cadet
Police Recruit
Police Services Officer
Public Information Officer
Recreation Coordinator *
Recreation Leader
Recreation Specialist
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Classification
Type
Ambulance Operator
Annual
Monthly
Bi-weekly
Hourly
Notes:
*Classifications are considered full-time equivelents- they receive same increases as FTE
PT Firefighter Trainee is 10% below Step 1 FF (40 hr rate)
PT Paramedic Trainee is equivelent to Step 1 FF (40 hr rate)
Police Recruit is 10% below Step 1 Police Officer
FT FF/PM is 14.5% above FF
FT Fire Engineer is 1% above FF/PM
Suppression Division Chief is 9% above a Suppression Battalion Chief
7/1/2023 Part-time added Steps 4 and 5 to classifications indicated
Page 192
Step 1
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
18.50
23.50
38.60
62.32
18.20
19.50
33.28
36.98
41.05
42.39
38.54
19.50
25.00
37.29
23.75
39.40
19.50
18.50
23.50
19.50
18.50
41.93
25.00
52.00
33.14
18.50
23.50
Step 2
38,480.00
3,206.67
1,480.00
18.50
Step 4
Step 5
19.43
24.68
40.53
65.43
19.11
20.48
34.94
38.83
43.10
$
$
$
$
$
$
$
$
$
20.40
25.91
42.56
68.71
20.07
21.50
36.69
40.77
45.26
$
$
$
$
$
$
$
$
$
21.42
27.20
44.69
72.14
21.07
22.57
38.52
42.81
47.52
$
$
$
$
$
$
$
$
$
22.49
28.56
46.92
75.75
22.12
23.70
40.45
44.95
49.89
$
$
$
$
$
$
$
$
$
$
20.48
26.25
39.15
24.94
41.37
20.48
19.43
24.68
20.48
19.43
$
$
$
$
$
$
$
$
$
$
21.50
27.56
41.11
26.18
43.44
21.50
20.40
25.91
21.50
20.40
$
$
$
$
$
$
$
$
$
$
22.57
28.94
43.16
27.49
45.61
22.57
21.42
27.20
22.57
21.42
$
$
$
$
$
$
$
$
$
$
23.70
30.39
45.32
28.87
47.89
23.70
22.49
28.56
23.70
22.49
$
26.25
$
27.56
$
28.94
$
30.39
$
$
$
34.79
19.43
24.68
$
$
$
36.53
20.40
25.91
$
$
$
38.36
21.42
27.20
$
$
$
40.28
22.49
28.56
Step 1
$
$
$
$
Step 3
$
$
$
$
$
$
$
$
$
Step 2
$
$
$
$
40,404.00
3,367.00
1,554.00
19.43
Step 3
$
$
$
$
42,424.30
3,535.36
1,631.70
20.40
Step 4
$
$
$
$
44,545.49
3,712.12
1,713.29
21.42
Step 5
$
$
$
$
46,772.75
3,897.73
1,798.95
22.49
CITY OF FOUNTAIN VALLEY
CITY COUNCIL
COUNCIL ACTION REQUEST
To:
Honorable Mayor and
Members of the City Council
SUBJECT:
Agenda Date: February 3, 2026
Mid-Year Budget Review for Fiscal Year 2025-26
Three-Year Strategic Goals
☐ Enhance the culture and environment of “A Nice Place to Live.”
☒ Achieve fiscal stability by evaluating processes, and attract and retain revenue producing
businesses/opportunities
☐ Attract and retain quality staff through best practices and trends
☐ Maintain, build, and modernize infrastructure to support growth and future needs of the City
☐ Not applicable
EXECUTIVE SUMMARY
The City of Fountain Valley Finance Department conducts a Mid-Year Budget Review of all
estimated revenues and expenditures annually at the end of the first six (6) months of the fiscal
year. This report provides the City Council with updated financial activity through the end of
December 2025. Based on information available at the end of the second quarter, positive
revenue adjustments are expected along with modest expenditure adjustments needed for
departmental operations.
DISCUSSION
Fiscal Year 2025-26 General Fund Operating Budget Overview
The General Fund is the primary operating fund of the City and supports fundamental services
including Police, Fire, Community Development, Community Services, and general
administration. Revenue for this fund comes from general taxes such as property tax, sales tax,
Measure HH, and Transient Occupancy tax, as well as a variety of user and permit fees.
The current fiscal year’s budget was developed in spring 2025, with conservative projections for
most revenues. The General Fund revenue budget begins in FY 2025-26 at $83.8 million and
expenditure budget at $82.2 million. At the halfway point of the fiscal year, staff identified several
General Fund revenues that have exceeded projections, as well as a few that are
underperforming compared to initial expectations.
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 2
General Fund Revenues
Table 1 below shows the FY 2025-26 mid-year adjustments for General Fund operating revenue
totaling $85.4 million, $1.6 million higher than the current revised budget of $83.8 million.
Table 1
General Fund Revenues
Fiscal Year 2025-26
Mid-Year Budget Adjustments
Operating Revenue
General Fund Revenue
Property Taxes
Sales & Use Tax
Measure HH Transaction Tax
Public Safety Sales Tax
Franchise Fees
Transient Occupancy Tax
Use of Money & Property
Impact Fees
Other Revenue
Intergovernmental
Transfers In
Community Development
Business Licenses
Engineering and Public Works
Fire
Police
Community Services
Total Operating Revenue
Revised
Budget
Mid-Year
Budget
Budget
Adjustments
26,190,000
15,270,000
16,940,000
545,000
2,780,000
1,515,000
3,245,050
100,000
170,000
2,749,150
862,177
2,792,480
519,000
1,157,600
6,953,074
933,000
1,079,700
83,801,231
26,210,000
15,770,000
16,940,000
545,000
2,780,000
1,515,000
3,305,650
100,000
844,485
2,768,150
862,177
2,602,480
514,000
1,422,600
7,183,074
940,000
1,095,200
85,397,816
20,000
500,000
60,600
674,485
19,000
(190,000)
(5,000)
265,000
230,000
7,000
15,500
1,596,585
Revenue adjustments from the revised budget are as follows:
Property Tax
Based on revenues received year-to-date, property tax receipts are estimated to come in
a bit higher than the adopted budget. Staff recommends an increase of $20,000.
Sales & Use Tax
Based on revenues received year-to-date and projections by the City’s sales tax
consultant, HDL Companies, sales tax receipts are expected to exceed the current
budget. Staff recommends an increase of $500,000.
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 3
Use of Money & Property
Staff recommends an increase of $60,600 to this revenue category based on Building
Rent revenues received to date.
Other Revenue
Staff recommends a total increase of $674,485 to adjust for higher than anticipated
activity. Of this amount, $323,000 is for unbudgeted grant revenue, including the Police
department’s VESTA 911 system, which was approved by Council on June 3, 2025;
$211,000 for OCTA reimbursements related to the I-405 project; and the remainder for
recovery of expenses.
Intergovernmental
Staff recommends increasing this revenue category by $19,000 based on actual revenues
received for the Waste Disposal Agreement (WDA) Grant.
Community Development
Staff recommends a net decrease of $190,000 due to lower-than-expected Planning and
Building permit activity through December 2025. A total of $59,000 is being increased for
recovery of expenses and various permits, and is offset by a $249,000 decrease to
review, filing, and plan check fees.
Business Licenses
Staff recommends a $5,000 decrease to Business License Penalty revenue based on
activity to date.
Engineering & Public Works
Based on revenues received year-to-date, staff recommends a budget increase of
$265,000 for Improvement Plan Checks ($250k) and Tree Removal/Replacement Fees
($15k).
Fire Department
Staff recommends a $230,000 increase in EMS revenue to offset the ambulance services
cost increase discussed later in this report.
Police Department
Based on activity through December 2025, staff recommends an increase of $7,000 for
Vehicle Code Fines.
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 4
Community Services
Based on year-to-date activity, staff recommends a modest $15,500 revenue increase for
Gym rentals, Ball Field rentals, and Recreation and Senior Center fees.
General Fund Expenditures
Table 2 below shows the revised Fiscal Year 2025-26 General Fund operating budget at $83.8
million, inclusive of the proposed mid-year expenditure adjustments. Including contributions to
Capital Improvement Projects, total revised General Fund expenditures are $93.3 million, which
is $1.6 million above the current revised budget.
Table 2
General Fund Expenditures
Fiscal Year 2025-26
Mid-Year Budget Adjustments
Revised
Budget
2,533,301
2,040,601
3,793,385
2,464,645
9,418,386
18,373,571
25,148,612
4,038,722
Mid-Year
Budget
2,603,301
2,140,601
3,903,385
2,464,645
9,594,386
18,871,571
25,284,597
4,425,652
Budget
Adjustments
70,000
100,000
110,000
176,000
498,000
135,985
386,930
3,000,000
2,537,810
9,000,000
82,349,033
3,000,000
2,537,810
9,000,000
83,825,948
1,476,915
Non-Operating Expenditures
Additional OPEB Contribution
Capital Improvement Projects
Total Non-Operating Expenditures
2,000,000
7,377,588
9,377,588
2,000,000
7,477,588
9,477,588
100,000
100,000
Total General Fund Expenditures
91,726,621
93,303,536
1,576,915
Operating Expenditures
Administration
Human Resources
Community Development
Finance
Public Works
Fire
Police
Recreation & Commmunity Services
Transfers Out
Additional Pension Contribution
Debt Service
CALPERS Required UAL
Total Operating Expenditures
Expenditure adjustments from the revised budget are as follows:
Administration
The City Clerk’s department is requesting an additional budget of $70,000 for consultant
fees related to charter city matters.
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 5
Human Resources
The Human Resources department is requesting an additional $100,000 budget for legal
services related to various employee relations matters.
Community Development
The Community Development department is requesting a $110,000 budget increase in
the Planning division for legal services related to Affordable Housing Agreements,
consultant services for the Euclid-Heil project, and contracted advertising services.
Public Works & Engineering
The Public Works department is requesting a $176,000 increase to its operating budget.
Of that amount, $86,000 is for contracted I-405 project costs that are offset by the OCTA
reimbursements discussed above, $40,000 for underbudgeted fiber optic maintenance,
and $50,000 for a new pavement management tool to support infrastructure services.
Fire
The Fire Department is requesting additional appropriations of $374,000 related to the
new Council-approved Ambulance Program. Of this amount, $144,000 is needed to fill
the Division Chief position for the remainder of the current fiscal year, and the remaining
$230,000 is offset by the previously discussed EMS revenue.
Police
The Police Department is requesting a net increase of $15,585 to its operating budget.
Increases include $63,485 for the VESTA 911 System that will be offset by state grant
revenue, $20,000 for internal investigation matters, $19,000 for 800 Mhz radios, batteries,
and chargers, and $3,500 for additional recruitment supplies. To mitigate the effect of
these increases, staff identified $90,000 in savings in the Capital Equipment Fund, which
will be used to offset the additional General Fund appropriations.
Recreation and Community Services
The Recreation and Community Services department is requesting a budget increase of
$323,930. The majority of the increase is for the Parks Master Plan ($278k), which will
be funded from the current Park-Impact Reserve account balance of $510,000. The
remaining increases include $19,000 for Senior Transportation that is reimbursed through
Measure M funding, $11,000 to accommodate band costs for concerts in the park, $8,640
to continue producing the Fountain Valley Pen, $3,300 for increased postage rates,
$1,800 for new hire training, and $1,650 for athletic uniforms for the recreation center.
Transfers-Out
Staff has identified $150,000 in project savings for the Residential Road Rehab Project
(#26001) due to final construction bids that came in below the original estimate. Staff
recommends utilizing the General Fund savings to fund the continued design of four (4)
traffic signals (#26022), and requests another $100,000 for the new Fire Station No. 1
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 6
subgrade and concrete work project (#26021), resulting in a net increase of $100,000 in
transfers from the General Fund to the Capital Improvement Program (CIP).
Internal Service Funds
Table 3 below shows the Fiscal Year 2025-26 mid-year adjustments for the Internal Service
Fund expenditures at $21.7 million.
Table 3
Internal Service Fund Expenditures
Fiscal Year 2025-26
Mid-Year Budget Adjustments
Operating Expenditures
Information Technology
Government Buildings
Fleet Management
Equipment Management
City Self Insurance
Total Operating Expenditures
Revised
Budget
4,359,049
4,871,483
6,165,510
1,383,009
4,066,230
20,845,281
Mid-Year
Budget
Budget
Adjustments
4,349,049
(10,000)
4,921,483
50,000
6,415,510
250,000
1,470,009
87,000
4,556,230
490,000
21,712,281
867,000
Government Buildings
Staff is requesting an increase of $50,000 in the Government Building internal service
fund. A budget is needed to install oven ventilation related to the Police Department
Breakroom project ($40k) and to replace furniture in the Information Technology (IT)
department that sustained water damage in storage ($10k). The increase for IT’s furniture
will be offset by a decrease in General Fund transfers to the Information Technology
Fund.
Fleet Management
Staff is requesting an increase of $250,000 to the Fleet internal service fund for new
Enterprise leases. Of that amount, $180,000 will be funded through General Fund
transfers, and the remaining $70,000 will come from Fleet Fund Balance. This budget
request includes one (1) SUV for the new ambulance program’s Fire Division Chief
($100k), two (2) undercover police vehicles with upfitting ($120k), and upfitting for two (2)
existing police vehicles ($30k).
Capital Equipment
Staff is requesting additional appropriations of $87,000 in the Capital Equipment internal
service fund. The request includes $24,000 for x-naut iPad cases for the fire apparatus,
$10,000 for a new sound system for the recreation center, $75,000 for the Sports Park
scoreboard replacement, and $5,000 for gym scoreboard consoles for the Recreation
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 7
Center. To offset these additions, staff is deferring budgets of $19,000 for the Sports
Park outdoor basketball hoops and portable backboards and $8,000 for the Recreation
Center portable stage, snow cone, and popcorn machines to FY 2026-27.
Self-Insurance
Staff requests additional appropriations of $490,000 in the Self-Insurance internal service
fund to cover death benefit payouts. Budget will be increased from fund balance and will
not require additional General Fund contributions.
Other Funds
Water Fund
Staff requests a total increase of $463,000 in water revenue based on year-to-date
activity. This amount is accounted for in Metered Water, Reclaimed Water,
Application Fees, Service Fees, and Recovery of Expense for Utility Billing.
Staff is seeking additional appropriations of $932,300 for operations within the
Water Fund. The increases are mostly attributed to the Garden Grove pavement
restoration project ($50k), the OCWD well replenishment and basin equity
assessment ($600k), metering devices that were delayed in production and not
received prior to the previous year-end close ($67.3k), and new project budget for
the design of the Bushard & Slater Waterline Rehabilitation project ($200k).
The result is a net decrease of $469,300 to the Water Fund’s fund balance.
Sewer Fund
Based on actuals through December 2025, staff is requesting a $5,000 increase
to the revenue budget for sewer late charges and penalties.
Staff is requesting additional appropriations totaling $1,004,000 in the Sewer Fund.
This includes $1,000,000 for updated construction estimates for the Sewer
Structural Improvements Project (#24042), and a small increase of $4,000 for Bad
Debt Expense based on activity to date.
The result is a net decrease of $999,000 to the Sewer Fund’s fund balance.
Solid Waste
Staff is requesting activity-based revenue increases totaling $758,000 for Refuse
Service Fees and late charges.
Staff is requesting additional appropriations totaling $584,815 for the Solid Waste
Fund operating budget. Of this total, $522,815 is requested for rubbish hauling
services, $22,000 for account collection and bad debt expenses, and $40,000 for
Trash Amendment services.
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 8
The result is a net increase of $173,185 to the Solid Waste Fund’s fund balance.
Criminal Diversion Fund
Staff is requesting offsetting budget increases, resulting in no impact to the Criminal
Diversion fund balance. An appropriation of $5,095 is needed to purchase inverter
generators and lights for DUI checkpoints that will be funded with revenue from an
existing OTS grant. Staff also requests $20,000 for training, which will be funded from
the current State Asset Seizure Reserve account balance of $441,000.
CDBG/HUD
The CDBG program is wholly funded by the HUD grant, and staff is requesting offsetting
appropriations of $315,000 in revenue and expense to cover the increased number of
home improvement projects. Budget will be used to fund Home Improvement Program
grants and loans that are in the pipeline to be provided through the end of FY 2025-26.
Capital Improvement Fund
The City’s Capital Improvement Program (CIP) identifies major public improvements to the City’s
infrastructure during the current fiscal year. Projects scheduled in the Capital Improvement Fund
in FY 2025-26 are funded by the General Fund, Measure HH, Building Maintenance Fund, Gas
Tax, RMRA, Measure M2, Water, Sewer, and Solid Waste Funds. The adopted CIP for FY
2025-26 included 24 projects for a combined total of $17.1 million.
Mid-Year CIP Adjustments
Staff requests additional appropriations totaling $215,000 in the Capital Improvement Fund. The
requested project amendments are summarized below by funding source.
General Fund – Net Increase of $100,000
Residential Road Rehab (#26001) – The adopted budget for this project is $3.1
million, with $800,000 budgeted out of the General Fund. Due to final construction
bids that came in below the original estimate, staff is expecting project savings of
$150,000, resulting in a reduction to the General Fund transfer to CIP.
Fire Station No. 1 Subgrade & Concrete Work (#26021) – This is a new project to
stabilize subgrade and flatwork improvements at the new Fire Station No. 1. Staff
is requesting a new project budget of $100,000.
Design for Four (4) Traffic Signals (#26022) – This is a new project for the design
of four (4) traffic signals at existing uncontrolled mid-block arterial school
crosswalks in the City. The scope of work for the project includes the installation
of three (3) traffic signals at Bushard St and Honeysuckle Ave, Ellis Ave at Santa
Alberta Circle, and Talbert Ave at Santa Cecilia Circle, and one (1) flashing yellow
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 9
beacon with overhead signal indications at Newhope St and Primrose Ave. Staff
is requesting a budget of $150,000 for this work.
Gas Tax Fund – Net Increase of $35,000
Citywide Re-striping (#26009) – The FY 2025-26 adopted budget included $20,000
for this project. The project provides restriping in various areas throughout the City
where roadway lane striping shows wear, tear, and fading. Staff is requesting
additional funds of $35,000 to facilitate consultant services for the design of the
project.
Traffic Improvement Fund – Net Increase of $80,000
Euclid Southbound Lane Striping (#26023) – This is a new project for design and
supporting documents related to lane striping on Euclid. Staff is requesting
$80,000 for this project.
Staffing Modifications
Fire
o Administrative Division Chief – To assist in administering a city-operated
ambulance program, the Fire Department is requesting authorization to add an
Administrative Division Chief Position beginning in the current fiscal year.
Previously, this position was approved to begin with the FY2026-27 fiscal year.
The position would provide increased managerial oversight by assuming
responsibility for fire suppression, EMS, and ambulance operations. Staff is
requesting appropriations of $144,000 in the current fiscal year budget for this
position.
Fiscal Year 2026-27 Budget
City staff will commence the mid-cycle review of the biennial budget for FY 2026-27 in April/May
2026. This review, which will typically take place halfway through the two-year cycle, aims to
adapt to economic changes, evaluate first-year expenditures, and address any unforeseen
needs or adjustments. Staff will return to the Council in July to present proposed mid-cycle
budget adjustments for the FY 2026-27 budget and the 20-Year Financial Plan.
FISCAL IMPACT
The proposed Mid-Year Budget adjustments for General Fund revenues, expenditures, and
transfers result in a net reduction of $19,670 to the existing General Fund deficit. Table 4 displays
the adopted General Fund Budget plus changes that have been adopted by the City Council during
the first half of the 2025-26 fiscal year. The FY 2025-26 budget was adopted on June 3, 2025, and
began with a net deficit of $7,798,760, including transfers for capital projects. With revisions during
the fiscal year and potential adoption of the Mid-Year Budget adjustments, the net deficit would be
$7,905,720 as of February 3, 2026.
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FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 10
Table 4
GENERAL FUND - ADOPTED BUDGET PLUS CHANGES
As of February 3, 2026
Council
Meeting
Date
6/3/2025
9/25/2025
12/16/2025
2/3/2026
Description
Adopted Budget for FY 25-26
HR - Add'l HR Technician
PD - Budget for Baker Tilly Contract
Mid-Year Budget Adjustments FY 25-26
Operating
Revenues
83,801,231
1,596,585
85,397,816
Net
Operating Transfers Surplus
Expenditures to/from GF (Deficit)
(82,222,403) (9,377,588) (7,798,760)
(36,370)
(7,835,130)
(90,260)
(7,925,390)
(1,476,915) (100,000) (7,905,720)
(83,825,948) (9,477,588)
The Internal Service Funds have a net combined increase in budgeted expenditures of $867,000,
bringing the total Internal Service Funds combined budget to $21.7 million in FY 2025-26. The
increased appropriations in Government Buildings, Fleet, and Equipment will be funded through
General Fund transfers, while the Self-Insurance increases will be supported by existing fund
balance.
In the proprietary funds, the mid-year adjustments resulted in a net decrease of $469,300 to the
Water Fund’s projected fund balance, a net decrease of $999,000 in the Sewer Fund’s projected
fund balance, and a net increase of $173,185 to the projected fund balance in the Solid Waste
Fund.
ALTERNATIVES
Alternative No. 1: Approve the Mid-Year budget adjustments for Fiscal Year 2025-26 as
recommended in this report.
Alternative No. 2: Do not approve Alternative No. 1 and provide direction to staff.
RECOMMENDATION
Staff recommends Alternative No. 1.
Prepared by:
Jenny Chau, Management Analyst
Reviewed by:
Robin Harnish, Finance Manager
Reviewed by:
Colin Burns, City Attorney
Fiscal Review by:
Ryan Smith, Finance Director
Page 202
FY 2025-26 Mid-Year Budget Review
February 3, 2026
Page 11
Approved by:
Maggie Le, City Manager
Attachment 1: Mid-Year Budget Amendments
Attachment 2: CIP Project Matrix
Page 203
Mid Year Budget Amendments
FY 2025-26
General Fund
Revenues
Non Dept
Non Dept
Non Dept
Non Dept
Non Dept
Non Dept
Non Dept
Non Dept
Non Dept
Community Dev
Community Dev
Community Dev
Community Dev
Community Dev
Community Dev
Community Dev
Community Dev
Community Dev
Finance
Public Works
Public Works
Fire
Police
Community Srvcs
Community Srvcs
Community Srvcs
Community Srvcs
Total General Fund Revenues
PROPERTY TAXESPROPERTY TAXES
SALES & USE TAX SALES & USE TAX
USE OF MONEY &BUILDING RENTS
OTHER REVENUE OCTA AGREEMENT
OTHER REVENUE STATE GRANTS
OTHER REVENUE RECOVERY OF EXPENSE
OTHER REVENUE DAMAGE CITY PROP-REC OF EXP.
OTHER REVENUE MISC OTHER INCOME
INTERGOVERNM COUNTY NET IMPORT REVENUES
COMMUNITY DE OUTDOOR SALE EVENT PRMT FEE
COMMUNITY DE USE PERMITS
COMMUNITY DE HOME OCCUPATION PERMIT
COMMUNITY DE SOILS REVIEW FEE
COMMUNITY DE DEVELOPMENT REVIEW FEE
COMMUNITY DE ADMINISTRATIVE CITATION FEE
COMMUNITY DE PRECISE PLAN FILING FEE
COMMUNITY DE RECOVERY OF EXPENSE
COMMUNITY DE PLAN CHECK FEES
BUSINESS LICENSBUSINESS LICENSES
ENGINEERING & IMPROVEMENT PLAN CHECK
ENGINEERING & TREE REMOVAL/REPLACE. FEE
FIRE
EMS REVENUE
POLICE
VEHICLE CODE FINES
COMMUNITY SERGYM RENTS
COMMUNITY SERDROP IN FEE - RC
COMMUNITY SERBALL FIELD RENTS
COMMUNITY SEREVENT FEES-SENIORS
Expenditures
Administration
Human Resources
Community Dev
Community Dev
Public Works
Public Works
Public Works
Fire
Fire
Fire
Police
Police
Police
Police
Police
Police
Community Srvcs
Community Srvcs
Community Srvcs
Community Srvcs
Community Srvcs
Community Srvcs
Community Srvcs
Total General Fund Expenditures
Net General Fund Impact
PROFESSIONAL SERVICES
LEGAL SERVICES
PROFESSIONAL SERVICES-OTHER
ADVERTISEMENTS
TRAFFIC SIGNAL MAINTENANCE
TELEPHONE
PROFESSIONAL SERVICES
PERSONNEL
PP-GEMT-IGT PROGRAM
PROFESSIONAL SERVICES
RECRUITING SUPPLIES
COMMUNICATION EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATION EQUIPMENT
SAFETY APPAREL & SUPPLIES
EQUIPMENT
PROFESSIONAL SERVICES
EDUCATIONAL MEETINGS-EMP
UNIFORM ITEMS & IDENTITY
PROFESSIONAL SERVICES
PUBLIC INFORMATION
POSTAGE
PUBLIC RELATIONS
Increase (Decrease)
20,000
500,000
60,600
211,000
323,485
80,000
50,000
10,000
19,000
1,000
20,000
1,000
(20,000)
7,000
(14,000)
(15,000)
30,000
(200,000)
(5,000)
250,000
15,000
230,000
7,000
5,000
500
5,000
5,000
1,596,585
Reason
Activity based adjustment
Activity based adjustment
Activity based adjustment
OCTA reimbursement for I-405 Project
Activity based adjustment/VESTA 911 system (CC 6/3/25)
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Total GF Revenue Increase/(Decrease)
Increase (Decrease)
70,000
100,000
100,000
10,000
86,000
40,000
50,000
144,000
200,000
30,000
3,500
63,485
20,000
10,000
9,000
(90,000)
278,540
1,800
1,650
19,000
8,640
3,300
11,000
1,169,915
Reason
Consultant for charter matters
LCW Legal Fees
Activity based adjustment
Activity based adjustment
I-405 Project Costs
Fiber Optic Integration & Repair
Infrastructure services/pavement mgmt tool (microsoft BI)
New Ambulance Program Division Chief (5 months)
Activity based adjustment
Activity based adjustment
Typo in CBE; budget should have been $16,500
VESTA 911 system on PO 250336 (CC 6/3/25)
Internal investigation
800 Mhz radio contract
Batteries for 800 Mhz radios and portable chargers
Reduce transfer to Fund 113 to offset budget increase for Org Assessment
Parks master plan budget - funded from Reserve (100.00.00000.31012)
New hire training
Uniforms
Senior transportation
FV Pen
Postage increase
Bands for concerts
Total GF Expenditures Increase/(Decrease)
426,670
Page 204
Mid Year Budget Amendments
FY 2025-26
Internal Service Funds
Information Technology
Government Buildings
Government Buildings
Fleet Management
Fleet Management
Fleet Management
Equipment Fund
Equipment Fund
Equipment Fund
Equipment Fund
Equipment Fund
Equipment Fund
Self Insurance Fund
Self Insurance Fund
Total Internal Service Funds
Other Funds
CDBG/HUD
CDBG/HUD
CRIMINAL DIVERSION
CRIMINAL DIVERSION
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
SEWER
SEWER
SEWER
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
Net Other Funds
Fund 110
Fund 111
Fund 111
Fund 112
Fund 112
Fund 112
Fund 113
Fund 113
Fund 113
Fund 113
Fund 113
Fund 113
Fund 114
Fund 114
INFORMATION PROCESSING
FURNITURE & FIXTURES
OTHER CAPITAL IMPROVEMENTS
PASSENGER CARS
PASSENGER CARS
PASSENGER CARS
COMMUNICATION EQUIPMENT
MISC. EQUIPMENT
MISC. EQUIPMENT
MISC. EQUIPMENT
MISC. EQUIPMENT
MISC. EQUIPMENT
COMPENSATION/DISABILITY
W.C. LEGAL FEES
Increase (Decrease)
(10,000)
10,000
40,000
30,000
120,000
100,000
24,000
10,000
75,000
(19,000)
(8,000)
5,000
300,000
190,000
867,000
Reason
Reduce transfer to Fund 110 to offset budget increase for IT furniture
Furniture for IT Office
PD Breakroom Project - Oven Ventilation
PD upfitting for two (2) vehicles
PD undercover vehicles & upfitting (enterprise)
SUV for Fire Division Chief (ambulance program) $100k
X-Naut iPad cases for fire apparatus
Sound system
Sports Park scoreboard replacement - originally budgeted in FY26/27
Defer Sports Park outdoor basketball hoops and portable backboards to FY26/27
Defer Rec Ctr portable stage, snow cone and popcorn machines to FY26/27
Rec Center gym score board consoles - originally budgeted in FY26/27
Death benefit payouts
Death benefit payouts
Total ISF
Type
Exp
Rev
Exp
Exp
Exp
Exp
Exp
Exp
Exp
Exp
Rev
Rev
Rev
Rev
Rev
Exp
Exp
Rev
Exp
Exp
Exp
Exp
Exp
Rev
Rev
HCD GRANTS
FEDERAL GRANTS
MISC. EQUIPMENT
EDUCATIONAL MEETINGS-EMP
PROFESSIONAL SERVICES-OTHER
BAD DEBT EXPENSE
MISC. CAPITAL OUTLAY
OCWD/RA/BEA
METERING DEVICES M & R
WATER LINES & SIPHONS
RECOVERY OF EXP-UTIL BILLING
APPLICATION FEES
METERED WATER
RECLAIMED WATER
SERVICE FEES
BAD DEBT EXPENSE
OTHER CAPITAL IMPROVEMENTS
LATE CHARGES/PENALTIES
NON-PROF SERVICES
SERVICE CONTRACTS
ACCOUNT COLLECTION EXPENSE
BAD DEBT EXPENSE
PROFESSIONAL SERVICES
LATE CHARGES/PENALTIES
REFUSE SERVICE FEE
Increase (Decrease)
315,000
315,000
5,095
20,000
5,000
10,000
50,000
600,000
67,300
200,000
50,000
5,000
500,000
(100,000)
8,000
4,000
1,000,000
5,000
75,000
447,815
16,000
6,000
40,000
8,000
750,000
(1,320,210)
Reason
Home Improvement Program grants and loans
Home Improvement Program grants and loans
OTS grant supplies - Inverter generator & DUI checkpoints lights
PD training
Activity based adjustment
Activity based adjustment
Garden Grove pavement restoration
OCWD well replenishment and basin equity assessment
PO 250104 to be rolled; product on back order/not received by June 30
Design for Bushard & Slater waterline rehab - NEW Project #26024
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Updated construction estimates for Structural Improvements (Project #24042)
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Activity based adjustment
Trash Amendment services for WSP
Activity based adjustment
Activity based adjustment
Total Other Funds Increase/(Decrease)
Increase (Decrease)
100,000
150,000
(150,000)
35,000
80,000
215,000
Reason
FS1 subgrade & concrete - NEW Project #26021
Design for 4 traffc signals - NEW Project #26022
Project savings for Residential Road Rehab - Project #26001
Design for pavement restriping - Project #26009
Design and supporting docs for Euclid SB Lane Striping - NEW Project #26023
Total CIP Fund Increase/(Decrease)
Capital Improvement Program (CIP)
Total CIP Fund
Funding Source
GENERAL FUND
GENERAL FUND
GENERAL FUND
GAS TAX
TRAFFIC IMPROVEMENTS
Page 205
City of Fountain Valley
Capital Improvement Plan - CIP Fund
FY 2025-26 Adopted Budget
Mid-Year Adjustments - Updated 2/3/2026
Funding Source
Est.
Completion Proj #
Total
Budget
Project Description
FUND 300 - CAPITAL IMPROVEMENT FUNDS
Facilities Improvements
City Hall Security & Accessibility Project
24/25
24004
615,000
Fire Station No. 2 Fiber Optic
25/26
25016
250,000
26003
FVSP Digital Billboard
250,000
26004 2,275,000
Citywide Facilities Roofing
26005
Police Facility Standby Generator
300,000
26020
Fire Station Modifications (Ambulance Program-CC 9/25/25)
100,000
26021
Fire Station No. 1 Subgrade and Concrete
NEW
100,000
Residential Roadway Rehabilitation
Residential Roadway Rehabilitation (E7) (Construction)
NEW
26001 2,800,000
Residential Roadway Rehabilitation (B4) (Design)
NEW
26002
105,000
Pavement Rehabilitation
Talbert & Euclid Road Rehab (Construction)
25/26
24011 3,500,000
Newhope/Ward/Ellis/Slater Road Rehab
NEW
25005 4,200,000
Edinger - Magnolia to Bushard (Westminster Lead) (Design)
NEW
26007
40,000
Talbert - East City Limit to Ward Road Rehab (Design)
NEW
26008
150,000
Restriping - Various locations
RECURRING 26009
55,000
Pavement Management System
RECURRING 26010
85,000
26022
Design for 4 Traffic Signals (Mid-Block Arterial School Crossing Locations) NEW
150,000
26023
Euclid Southbound Lane Striping
NEW
80,000
Signal, Signage, Other
Citywide Traffic Signal Equipment
RECURRING 24015
775,000
Citywide Signal Retiming
24018
145,000
Edinger Signal Synchronization
24019
39,700
Talbert Signal Synchronization
24021
65,500
Euclid Signal Synchronization (La Habra Lead)
24022
220,000
Slater Signal Synchronization (Irvine Lead)
24023
200,000
School Signage (Construction)
24043
150,000
OCTA Project X - Storm Drain Screens
25/26
25009
491,170
Audible Pedestrian Signals
26011
12,500
Citywide Traffic Signal Timing Monitoring
ANNUAL
26012
50,000
Citywide Signal Communication & Fiber Optic Maintenance
ANNUAL
26013
50,000
CIP FUND
TOTAL
17,403,870
General Fund
100
Measure HH
100
615,000
250,000
250,000
275,000
300,000
100,000
100,000
650,000
1,500,000
Bldg Maint
111
Gas Tax
240
Traffic
RMRA (SB1) Improvement Measure M
241
243
242
Water
500
Sewer
501
Solid Waste
502
50,000
40,000
362,000
25,000
25,000
30,000
30,000
2,000,000
548,000
105,000
1,300,000
937,553
1,200,000
1,200,000
1,307,447
1,445,000
40,000
150,000
55,000
85,000
150,000
80,000
775,000
20,000
39,700
65,500
220,000
200,000
150,000
2,500,000
Page 206
2,000,000
955,500
125,000
392,935
12,500
4,190,000
AQMD
244
2,137,553
80,000
50,000
50,000
4,755,582
98,235
125,000
100,000
100,000
460,235
City of Fountain Valley
Capital Improvement Plan - Enterprise Funds
FY 2025-26 Adopted Budget
Mid-Year Adjustments - Updated 2/3/2026
Funding Source
Project Description
FUND 500 - WATER UTILITY
Rehabilitation Projects
Reservoir No. 1 VFD Replacement Design
Well Site No. 6 Design & Construction
Reservoir No. 1 Exterior Painting Design
Reservoir No. 2 Design
Bushard & Slater Waterline Rehab Design
Other Programs/Projects
Water Delivery (SCADA UMC Server/PC/Video Wall Replacement)
Well Facility Drought Tolerant Landscape Improvements
MWD Connection (Design)
WATER UTILITY FUND
TOTAL
General Fund
100
Total
Budget
NEW
24/25
25/26
25/26
NEW
26014
26016
26017
26018
26024
100,000
700,000
200,000
100,000
200,000
100,000
700,000
200,000
100,000
200,000
25/26
25/26
NEW
24036
25015
26015
511,200
300,000
300,000
2,411,200
-
511,200
300,000
300,000
2,411,200
AQMD
244
Water
500
-
Measure HH
100
Bldg Maint
111
-
Gas Tax
240
Traffic
RMRA (SB1) Improvement Measure M
241
243
242
Est.
Completion Proj #
-
-
-
-
AQMD
244
Water
500
Sewer
501
-
Solid Waste
502
-
Funding Source
Project Description
FUND 501 - SEWER UTILITY
Structural Improvements (SF627) FY25 Design
Structural Improvements (SF627) FY25 Construction
SEWER UTILITY FUND
TOTAL
CAPITAL IMPROVEMENT PROGRAM
TOTAL
Est.
Completion Proj #
Total
Budget
25/26
25/26
40,000
3,500,000
3,540,000
24042
24042
23,355,070
General Fund
100
4,190,000
Measure HH
100
Bldg Maint
111
2,500,000
Page 207
Gas Tax
240
2,000,000
955,500
Traffic
RMRA (SB1) Improvement Measure M
241
243
242
2,137,553
80,000
4,755,582
125,000
2,511,200
Sewer
501
Solid Waste
502
40,000
3,500,000
3,540,000
-
3,640,000
460,235
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