The Docket · Government Meeting · DKT-2026-000617

On the agenda: Siloam Springs meeting — Flock Camera (Sep 1)

Past ⚠ Agenda Watch Siloam Springs, Arkansas · Tuesday, September 1, 2026 — 1 month ago

About this record

The published agenda for the September 1, 2026 meeting contains: "Flock Camera", "Flock camera", "Flock Safety", "ALPR". The meeting has passed. The agenda stays here as a permanent public record.

WhenTuesday, September 1, 2026
Check the agenda document for the meeting time.

WhereSiloam Springs, Arkansas

Money$42,000 was at stake

On the record“Flock Camera”“Flock camera”“Flock Safety”“ALPR”“Automated License Plate”

The agenda, word for word

Government public record — the full text of the published document, archived August 27, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

59 pages · scroll to read

Page 1 of 59

AGENDA
SILOAM SPRINGS BOARD OF DIRECTORS
September 1, 2026
BOARD MEETING / 6:30 PM

(Board Meeting to be held at the Siloam Springs Public Library, 205 E Jefferson Street)

Board of Directors Meeting:
Opening of Meeting
Call to Order
Roll Call
Prayer
Pledge of Allegiance
I.

Public Input
The public may address the Board of Directors regarding any item on the consent
agenda or any city business NOT listed on the Board’s regular agenda.

II. Consent Agenda
A. Regular Meeting Minutes / August 18, 2026
B. Authorize the Rate of Property Tax / 2026 to be Collected in 2027
III. Regularly Scheduled Items
Staff Reports
C. Administrator’s Report / For Record / August 18, 2026
D. July Financials
E. Flock Camera Presentation

Page 2 of 59

Contracts and Approvals
F. Approval / Development Services / Permitting Software / GovWell /
$42,000/year
Ordinances
G. Ordinance 26-18 / 1st Reading / Amending City Municipal Code / Chapter 35
(Various Titles)
H. Ordinance 26-19 / 1st Reading / Amending Section 35-185 of the City Municipal
Code / Rezoning from C1-A to C-2 / 1211 E Hummingbird Ln

IV. Closing Items
I. Administrator’s Report
J. Executive Session
K. Directors’ Reports
L. Adjournment

Page 3 of 59

Public Input

The public may address the Board of Directors regarding any item on the consent
agenda or any city business NOT listed on the Board’s regular agenda.

Consent Agenda

Regular Meeting Minutes / August 18, 2026
Authorize the Rate of Property Tax / 2026 to be Collected in 2027

Page 4 of 59

MINUTES OF THE REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE
CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS,
HELD August 18, 2026
Regular Meeting of the Siloam Springs Board of Directors
The City of Siloam Springs, Arkansas, Board of Directors met in regular session at the City
of Siloam Springs Public Library on August 18, 2026.

Opening of Meeting
Mayor Nation called the August 18, 2026, Board of Directors meeting to order. City Clerk Kimberly Smith
conducted the roll call.
Present: Director Wiles, Director Blair, Director Ressler, Director Carroll, Director Burns, Director Hunt,
Absent: Director Allen
Director Hunt led the assembly in prayer, offering reflections on the summer heat, the prior day's rainfall, and a
petition for continued guidance during the meeting.
The Pledge of Allegiance followed.

I. Presentations
Mayor's Presentation of AML Certificate
Mayor Nation presented the Certified Arkansas Municipal Clerks Certificate to City Event Coordinator Lysa
Trammell on behalf of the Arkansas City Clerks, Treasurers, and Recorders Association. Mayor Nation noted
that the Municipal League had originally intended to present the award at one of their meetings, but
circumstances prevented Coordinator Trammell's attendance. The Mayor expressed that it was important to
make this presentation at a public meeting so residents could recognize the dedication and effort Lysa Trammell
demonstrated in achieving this professional distinction.

II. Public Input
Mayor Nation opened the floor for public input on items not listed on the regular agenda and on items appearing
on the consent agenda. No members of the public came forward, and the Board proceeded to the next item.

III. Consent Agenda
Workshop Meeting Minutes / August 4, 2026
Regular Meeting Minutes / August 4, 2026
No items were pulled for separate consideration.
Motion to approve the consent agenda as presented was made by Director Ressler and seconded by
Director Carroll. The motion carried unanimously, 6-0.

IV. Regularly Scheduled Items

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Administrator's Report / For Record / August 4, 2026
Mayor Nation confirmed that Directors had received the August 4, 2026 Administrative Report in their
packet. No questions or comments were raised, and the Board proceeded.

Contracts and Approvals
Contract / Administration / City Hall / Ellingson Contracting / $554,900
Building Official and Interim Development Services Director Randal Clark presented a request for board
approval of an amendment to the existing Construction Manager at Risk (CMAR) contract with Ellingson
Contracting for City Hall renovation work. Director Clark explained that the contract amount of $554,900
includes allowances for work, most notably the boardroom renovation, because architectural drawings and
specifications are not yet finalized, preventing Ellingson Contracting from soliciting hard bids from
subcontractors at this time. He emphasized that $554,900 represents a guaranteed maximum price, and that staff
would work closely with Ellingson to value-engineer the project in a fiscally responsible manner on behalf of
taxpayers. Once architectural specifications are received, Ellingson Contracting will solicit competitive
subcontractor bids, and actual costs are expected to fall within that ceiling.
City Administrator Scot Rigby asked whether a formal bidding process would occur when design specifications
were available, and Director Clark confirmed this. Director Mindy Hunt inquired about the construction timeline
and when the project would be completed. Director Clark explained that upon approval, Ellingson Contracting
could mobilize within approximately two weeks to begin Phase 1, addressing flood damage and completing
upper-floor offices while the boardroom renovation would be the final component. Director Clark estimated a
90-day timeline to complete the majority of the work and a 125-day window for full project completion,
projecting a finish date around December 31, 2026. He expressed hope, without making a firm commitment,
that the boardroom would be ready for the January swearing-in ceremony.
Director Brad Burns raised a concern about the underlying cause of the renovation: a frozen sprinkler head that
had burst and caused water damage. Director Burns asked for assurance that the sprinkler system had been
thoroughly inspected before expending additional funds. Director Clark confirmed that the damaged sprinkler
had been repaired, the fire department had inspected the system, and the contractor had conducted a secondary
review. Additional insulation measures will be applied to prevent a recurrence. Director Clark also clarified that,
as of the meeting date, no construction work had yet begun.

Financial Impact & Community Benefit
This contract amendment represents a one-time expenditure of up to $554,900 to fund the repair and renovation
of City Hall following flood damage caused by a burst sprinkler head, as well as planned improvements to the
boardroom. The amount is a guaranteed maximum price under the existing CMAR agreement with Ellingson
Contracting, meaning actual costs may come in lower once hard bids are received for the allowance-based work
items. The urgency to act now is driven by the need to restore full City Hall operational capacity before yearend and to position the boardroom for the January 2027 swearing-in ceremony. Citizens and staff will benefit
directly from a repaired, fully functional City Hall and an upgraded boardroom. Cost discipline is built into the
process through the guaranteed maximum price structure, the forthcoming competitive subcontractor bidding,
and staff oversight through value engineering with Ellingson Contracting.
Motion to approve the contract with Ellingson Contracting for $554,900 was made by Director Lesa
Rissler and seconded by Director Hunt. The motion carried unanimously, 6-0.

Ordinances
Ordinance 26-15 / 3rd Reading / Extension of Existing Levy of 0.625 Percent
Sales and Use Tax (5/8th)
City Finance Director Christina Petriches presented the third and final reading of Ordinance 26-15, which would
extend the existing five-eighths cent (0.625%) sales and use tax levy. Director Petriches explained that this tax
had previously funded the City's water plant expansions and, if approved by voters, the proceeds would be

Page 6 of 59

directed toward wastewater plant improvements and distribution line infrastructure. Staff requested that the
ordinance be passed to place the matter before voters.
No questions or comments were offered by Directors, and no members of the public came forward to address
the ordinance.

Financial Impact & Community Benefit
Ordinance 26-15, if ratified by voters, extends an existing 0.625% sales and use tax levy, a revenue-generating,
recurring measure that previously supported water plant expansion projects. The continuation of this levy at the
same rate ensures no new tax burden on residents or businesses; it is a renewal, not an increase. Proceeds are
designated for wastewater plant improvements and distribution line infrastructure. Timely passage places the
measure on the ballot without delay, allowing the City to plan and fund critical utility infrastructure
improvements that will support Siloam Springs' growing population and safeguard public health.
Motion to place Ordinance 26-15 on its third and final reading, suspending the rules and reading by title
only, was made by Director Rissler and seconded by Director Carroll. The motion carried unanimously, 60. Ordinance 26-15 was declared adopted with a motion made by Director Rissler and seconded by
Director Hunt.

Ordinance 26-17 / 1st Reading & Only Reading / Contract Waiving
Competitive Bidding / Axon Enterprises / $300,074.44
Interim Chief of Police Derek Spicer presented a request for approval of Ordinance 26-17, which would waive
competitive bidding pursuant to Arkansas Code Annotated §14-48-129 for the purchase of 45 Axon X10 tasers
and all related equipment through a master service and purchasing agreement with Axon Enterprises.
Chief Spicer explained that the department's current contract for X7 tasers expires in October 2027, at which
point Axon will cease providing support, maintenance, or replacement parts for those units. Axon proactively
offered an early renewal with an incentive discount of approximately $32,000. The proposed five-year contract
is an all-inclusive package covering holsters, cartridges, maintenance, and full taser replacement at no additional
cost during the contract term. Chief Spicer noted that the final payment under the current contract, due in
September and budgeted at $42,990.09, would transition seamlessly into the first payment of the new five-year
agreement, with only a minor overage of approximately $70 beyond the budgeted amount. Subsequent annual
payments would be budgeted in fiscal years through 2030.
Director Petriches clarified mid-discussion that the ordinance represents a purchase under $300,000 and could
proceed as a single reading. The Board confirmed that the single reading was appropriate and proceeded
accordingly.

Financial Impact & Community Benefit
The total contract value with Axon Enterprises is $300,074.44, representing a recurring obligation structured
over a five-year payment schedule through 2030. The current fiscal year's payment obligation of approximately
$43,078.83 is nearly fully covered by the $42,990.09 already budgeted, resulting in a minor budget variance of
approximately $70. Acting now, before the existing X7 contract expires in October 2027, allows the City to take
advantage of a $32,000 early renewal discount offered by Axon avoiding a more costly transition at a later date.
Officers will be equipped with current-generation Axon X10 tasers, with all maintenance, cartridges, and
replacement units included in the contract price, reducing unpredictable equipment expenditures for the Police
Department and directly improving officer safety and operational readiness for the community.
Motion to place Ordinance 26-17 on its first reading, suspending the rules and reading by title only, was
made by Director Rissler and seconded by Director Carroll. The motion carried unanimously, 6-0.
City Administrator Scot Rigby read the ordinance title into the record:
"Ordinance Number 26-17, an ordinance waiving competitive bidding pursuant to Arkansas Code Annotated 1448-129 for purchase of Axon tasers and impact electrical weapons and related equipment, approving the Axon
Master Services and Purchasing Agreement, location municipal addendum, authorizing their execution, and for
other purposes."
Motion to adopt Ordinance 26-17 was made by Director Rissler and seconded by Director Hunt. The
motion carried unanimously, 6-0. Ordinance 26-17 was declared adopted.

Page 7 of 59

V. Closing Items
Administrator's Report
City Administrator Scot Rigby delivered the City Administrator's Report, covering the following items:
Pending Purchases: Two pending purchases in excess of $30,000 were noted for the record: a chemical root
control purchase at $34,999.99, with sufficient funds remaining in the line item; and a jet fuel purchase at the
airport for $31,816, with approximately $47,000 remaining in that budget line.
Kristy Lane Paving: Paving work on Kristy Lane, from South Washington Street to East Lake Francis Drive, is
underway following project delays and is expected to be completed by August 21, 2026, weather permitting.
Crosswalk Striping: City Administrator Rigby offered a commendation to the City's striping crew, which has
been improving crosswalks throughout the community, particularly those near school zones. Work on the
striping project is expected to conclude within three to five weeks.
Sanitation Department Recognition: City Administrator Rigby relayed a commendation received from a resident
regarding two sanitation workers, Shawn and Robert, who assisted the family in recovering a container of
savings money that had been inadvertently discarded in the trash. The pair located and retrieved the item after
returning the vehicle to the transfer station and manually searching the collected waste.
Utility Training Event: The City hosted water and wastewater professionals from across the region at the Siloam
Springs Public Library for a training event focused on ongoing education and inter-agency collaboration for
utility services.
School District CTE Program: City Administrator Rigby highlighted the Siloam Springs School District's Career
and Technical Education (CTE) advisory council, noting the addition of engineering, healthcare, and agriculture
programs, and commending the district's efforts to produce workforce-ready students.
Community Recognition: Siloam Springs was recently recognized in regional publications as one of the top
Ozark small towns with a charming downtown, among the most family-friendly communities, and as one of the
most walkable downtowns in Arkansas.
City Lake Small Engine Study: City Administrator Rigby provided an update on a resident inquiry from the
prior meeting regarding the use of small engines on City Lake. Staff has been consulting with the Arkansas
Game and Fish Commission, and findings will be presented to the Parks Board at its September 9, 2026,
meeting for discussion and recommendation.
Flock Camera Update: City Administrator Rigby briefed the Board on the City's use of Flock automated license
plate reader cameras, noting that an open letter from Interim Chief Spicer and a dedicated Flock camera
information page would be posted to the City's website. The system currently retains data for 30 days, with
Flock announcing a forthcoming 7-day retention option. City Administrator Rigby indicated the City would
likely transition to the shorter retention period if it continues use of the system and offered to schedule a public
board discussion on the topic if there was board interest.
Emergency Clause for Ordinance 26-17: City Attorney Heather Owens interjected to advise the Board that an
emergency clause within Ordinance 26-17 required a separate vote.
Motion to adopt the emergency clause for Ordinance 26-17 was made by Director Rissler and seconded
by Director Hunt. The motion carried unanimously, 6-0. The emergency clause was declared adopted.
Tribute to Captain Kyle Huffman: City Administrator Rigby extended the City's condolences on the passing of
Fire Captain Kyle Huffman, who served the Siloam Springs Fire Department since 2014. He acknowledged the
funeral held the previous day and expressed gratitude to the numerous regional fire and law enforcement
agencies that participated in the procession and provided coverage for the City during the service. He
specifically recognized Centerton, Bentonville, and Springdale fire departments for covering 18 emergency
calls, including a structure fire alarm, while Siloam Springs personnel attended the funeral.

Directors' Reports
Mayor Nation opened Directors' Reports by extending personal condolences to the Huffman family and
reflected on the demands placed on firefighters and other emergency personnel, whose work is often unseen by
the public. She encouraged continued community prayers for all first responders and their families.

Page 8 of 59

Director Hunt offered condolences to the Huffman family. She acknowledged the improvements to Jefferson
Street, crediting the street crew for long overdue paving that has noticeably improved the corridor. She similarly
recognized ongoing sidewalk work on University Street and affirmed the value of incremental infrastructure
improvements.
Director Hunt addressed a concern she had heard from residents about whether public comments made during
the public input portion of meetings are heard or acted upon. She pointed to the Administrator's Report as
concrete evidence that staff and the Board do follow up on citizen concerns, specifically citing the City Lake
small engine inquiry and the Flock camera discussion as examples that originated from public comment.
Director Ken Wiles echoed the condolences for the Huffman family and drew on personal experience to speak
to the emotional weight carried by first responders after difficult calls, encouraging the community to support
them over the long term.
Director Blair added to Director Wiles' remarks by noting that the families of emergency personnel also carry a
significant burden of concern for their loved ones' safety, drawing from her own personal experience. She
affirmed the importance of keeping first responders and their families in the community's thoughts and prayers.
Director Blair also expressed support for making Flock camera information available on social media in addition
to the City's website and noted that pending state legislation on the subject would be helpful. She thanked the
agencies that provided coverage during Captain Huffman's funeral.
Director Rissler reflected on the strength of community demonstrated during Captain Huffman's service and
encouraged residents to be especially mindful of the first responders who responded to the incident directly, as
they may carry that experience for a long time.
Director Carroll highlighted the start of the new school year and asked for patience from the community,
particularly given the heat and the transition to a neighborhood school model. He also spoke to the spirit of
regional unity demonstrated by the turnout for Captain Huffman's service, framing that collaborative foundation
as essential for the city's anticipated growth toward 2050.
Director Burns offered remarks on the importance of maintaining a unified and consistent public message from
the Board, outlining five principles: protecting public trust, reducing legal risk, preventing misinformation,
improving self-productivity, and maintaining structural boundaries consistent with the council-manager form of
government. Director Burns emphasized these principles in the context of upcoming high-profile projects and
policy discussions and expressed a personal commitment to upholding them going forward.

Adjournment
Motion to adjourn was made by Director Burns and seconded by Director Rissler. The motion carried
unanimously by voice vote. The meeting was adjourned.

ATTEST:

APPROVED:

Kimberly Smith, City Clerk

Judy Nation, Mayor

Page 9 of 59

STAFF REPORT
TO:
FROM:
DATE:
RE:

Scot Rigby, City Administrator
Christina Petriches, Finance Director
September 1, 2026
Resolution 17-26 / Authorize the Rate of Property Tax / 2026 to be Collected in 2027

Recommendation: Approve resolution 17-26.
Background: The City is required to pass a resolution each year to be sent to the county levying
property taxes for the City of Siloam Springs. The county clerk requires a resolution to be passed
in order for them to levy taxes on our behalf. Staff recommend a total property tax rate of 5.5 mills,
which includes 5 mills for general purposes and 0.5 mills for the Firemen’s Pension and Relief
Trust.
The City has levied 5 mills for general purposes unless otherwise directed by the County on an
ongoing basis for the past 20 years or more. Existing property value increases, new construction
and annexations can cause total property values within the City to increase in excess of 10% in a
given year. Due to these factors, a reduction in mills may be required periodically to keep the City
in compliance with State Law by limiting the increase in tax collections to no more than 10% based
on property values.
Fiscal Impact: The levy provides approximately $3,100,000 in property tax revenues each year
which is 6% of total revenues for the governmental funds (general and street).
Reviews:
Legal: Legal counsel has reviewed and approved this document as of 08/14/2026.
Finance: Finance has reviewed the fiscal impact and is in support of the agreement and funding
commitments as of 08/14/2026.
Attachments:
Resolution No. 17-26

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RESOLUTION NO. 17-26
A RESOLUTION AUTHORIZING THE RATE OF
PROPERTY TAX FOR THE CITY OF
SILOAM SPRINGS, ARKANSAS, FOR THE
YEAR 2026 TO BE COLLECTED IN 2027
WHEREAS, Arkansas Code Annotated §26-25-102 provides that a city may levy a tax
on the real and personal property located within the City for general purposes, in any one
year, pursuant to the provisions of the Arkansas Constitution; and
WHEREAS, Arkansas Code Annotated §26-73-202 requires the Board of Directors of any
municipal corporation to make out and certify to the county clerk the rate of taxation levied
by the city on all the real and personal property within the city; and
WHEREAS, the Board of Directors has determined that it is in the best interests of the
City of Siloam Springs and its citizens to levy the rate of taxation on the real and personal
property located within the said city as set forth herein, and to certify the same to the
County Clerk, and authorize the Quorum Court of the County to levy said tax for the year
2026, to be collected in 2027.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of
Siloam Springs, as follows:
1.

That the property tax rate for the City General purposes on the real and
personal property situated within the City and to be collected in the year
2027 shall be fixed and levied at the rate of 5 mills on each dollar of assessed
value of real and personal property.

The property tax for Firemen’s Pension purposes for the City on Real and
Personal Property situated within the City to be collected in the year 2027
shall be fixed and levied at the rate of .5 mills on each dollar of assessed
value of real and personal property.

The rate of taxation levied herein on the real and personal property within
the City shall, by this Resolution, be certified to the County Clerk to be
placed upon the tax books and collected in the same manner that the state
and county taxes are collected.

The Quorum Court of the county is hereby authorized to levy the said tax
as set forth herein for real and personal property located within the
city/town, to be collected in 2027, at its regular meeting in November
according to law.

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Resolution No. 17-26

Page 2

Done and Resolved this ________ day of ________________________, 2026.

(SEAL)

APPROVED:

ATTEST:

____________________________
Kimberly Smith, City Clerk

______________________________
Judy Nation, Mayor

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Regularly Scheduled Items
Staff Reports

Administrator’s Report / For Record / August 18, 2026
July Financials
Flock Camera Presentation

Page 13 of 59

Administrator’s Report

August 18th, 2026

Purchases in excess of $30,000 include the following:
Public Works - Chemical Root Control $34,999.99 (Budget Remaining $0.01)
Airport - Jet Fuel $31,816.00 (Budget Remaining $47,209.93)
Announcements:
Paving work on Kristy Lane is underway following a project delay and is expected to be
completed by August 21, weather permitting. The project includes Kristy Lane from South
Washington Street to East Lake Francis Drive.
Stripping-A special shout out to our city striping crews who are out striping many of our
community’s crosswalks especially near and adjacent to our school. They are working hard to
provide safe crosswalks for our students and members of our community. Please be aware of
these crews and let’s keep them safe.
Trash Talk: yesterday I received an email from one of our residents, raving about two of our
sanitation workers Shawn and Robert. The family mistakenly threw out a bottle that held their
secret safety money reserve. They frantically waved down Shawn and ask if they could look
through the trash. Upon arrival of the truck back at the transfer station, Shawn and Robert
unloaded the trash and immediately jumped in to help search from the missing container.
Success was achieved and the vital stash of money was location. Special thanks to Shawn and
Robert for going above and beyond helping out our residents. Well Done.
Last Wednesday, the City welcomed water and wastewater professionals from across the
region for a training event at the Siloam Springs Public Library, highlighting the importance of
ongoing education and collaboration in maintaining safe, reliable utility services for growing
communities.
Kudos to Siloam Schools. Last week a few of us from the city were invited to the High school
to learn and interact with the Siloam Springs School District Career and Technical Education
(CTE) Advisory Council. The Council connects local business leaders, industry experts, and
educators to guide 70 CTE courses across 22 career pathways. Led locally by district program
leadership, the council ensures high school curricula match modern workforce needs. It was
great to see all the great work our school district is doing to help our students be ready to enter
the workforce.

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Siloam Springs has been recently recognized as being among the “Top 11 Ozarks Small Towns
With Unmatched Friendliness”, “9 Prettiest Small Towns in the Ozarks” and “8 Most
Walkable Town Centers in Arkansas”. These honors reflect what makes Siloam Springs such a
special place: a vibrant downtown, beautiful natural surroundings, welcoming community
spirit, and the ability to experience so much of our city on foot. Thank you to our residents,
businesses, and visitors who help make Siloam Springs a place people love to live, work, and
explore.
City Lake: At the last Board meeting, a request was made by a citizen about allowing 5 hp and
less motorized boats to use City Lake. Staff have been researching their findings with Fish and
Game, Sweppco, AR Parks and others. At this Thursday’s Parks Board, the staff will make
their report and the Board will discuss and consider the request. We will report back how that
meeting goes.
Lastly, Captain Kyle Huffman’s recent passing deeply impacted the Siloam Springs
community. A dedicated member of the Siloam Springs Fire Department since 2014, Captain
Huffman served with honor and commitment for more than a decade. The City expresses its
profound sadness at the loss and extends heartfelt condolences to his family, friends, and
fellow firefighters.
As a city we are fortunate to have so many friends in the public safety arena. I would like to
recognize those who help support and cover for Siloam.

Page 15 of 59

Administrator’s Report

August 18th, 2026

Page 16 of 59

Page 17 of 59

Financial Summary
July 2026

Sales Tax

Utility Sales

Key Takeaways for the Board
•
•

Sales Tax: City sales tax collections are 5% above budget, while county sales tax collections are up 3%
compared to the prior year.
Utility Fund: Will continue to be monitored. Utility sales are up 7%; however, service extension revenue
is approximately $500,000 below the prior year, and penalty revenue remains nearly $270,000 below
budget because penalties have not yet resumed. Despite these revenue shortfalls, expenses are
signiﬁcantly below budget, resulting in a stable ﬁnancial position.

Page 18 of 59

Contracts and Approvals

Approval / Development Services / Permitting Software / GovWell /
$42,000/year

Page 19 of 59

STAFF REPORT
TO:
FROM:
DATE:
RE:

Scot Rigby, City Administrator
Randal Clark, Interim Development Services Director
September 1st, 2026
Approval/ Development Services / Permitting Software / GovWell / $61,100

Recommendation: Approve the contract with GovWell in the amount of $61,100, providing new
permitting software for Development Services.
Background: As the City transitions away from its current permitting software, BS&A, a replacement
permitting system is needed. The following quotes were obtained from vendors:
•
•
•

GovWell: $42,000 per year plus $19,100 Deployment & Data Migration Services Fees (onetime)
iWorQ: $27,500 per year plus conversion
Trimble (Cityworks): $27,466.43 per year plus conversion

Staff reviewed the functionality offered by each system. iWorQ has limited storage capabilities and does
not provide an automated planning workflow. Trimble does not include a plan review module, which
would require the City to obtain additional software to meet its permitting needs.
GovWell provides a comprehensive platform for permit review, issuance, and tracking, along with a
more user-friendly process for public permit submittals. The system includes real-time tracking for
multiple functions, including Building Permits, Planning and Zoning, Business Licenses, and Code
Enforcement. This will allow staff and applicants to more easily monitor application status and improve
communication throughout the permitting process.
GovWell will provide comprehensive staff training during implementation prior to the system going
live. The system also includes AI-enabled tools to assist with routine public inquiries, which is expected
to reduce the number of routine questions directed to staff and allow employees to focus on more
complex requests.
Although GovWell has a higher annual cost than the other vendors reviewed, staff believes the
additional functionality and comprehensive permitting platform provide greater value and better meet
the City's operational needs. The new system is expected to improve permitting operations, enhance
customer service, and reduce permit review and issuance times.

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Fiscal Impact: The cost difference from the previous software system will be funded from General
Fund reserves. The necessary budget amendment to appropriate the additional funding will be included
with the City's annual budget amendment.
Reviews:
Legal: Legal counsel reviewed all documents on 8/19/26.
Finance: Finance has reviewed the fiscal impact and is in support of the agreement and funding
commitments as of 8/21/2026.
Attachments: GovWell Contract
Municipal Addendum

Page 21 of 59

GovWell Order Form
This Order Form, dated as of the Effective Date, is entered into by and between GovWell
Technologies Inc. (“GovWell”) and the customer identiﬁed below (“Customer”), and is
subject to the Terms of Service (as deﬁned below), which are incorporated by reference
herein.
Customer: Siloam Springs, AR

Effective Date:

Customer Contact Name: Randal Clark

Customer Contact Email: [email protected]

Customer Contact Phone: 479-238-0922

Billing Contact Name:

Billing Contact Email:

Billing Contact Phone:

1. Software Modules and Services
The table below outlines the GovWell software modules and services included in Customer’s
purchase:
Software
Module

Description

Annual
Subscription
Fee

Deployment
Services
Fees

Data
Migration
Services

Data
Migration
Fees

Building
Permits and
Inspections

Manage building permits,
inspections, plan review, and
certiﬁcates of occupancy for
vertical construction. Does not
include site development,
engineering permits, or contractor
licensing.

$15,000

$9,000

Data and
Files

$4,500

Planning and
Zoning

Manage discretionary land use
applications requiring staff review
or public hearings. Does not
include building permits or
engineering permits.

$10,000

$6,000

Data and
Files

$3,500

Business
Licenses

Manage business licenses and
collect revenue for the right to
operate within the jurisdiction.
Covers general business
registration and annual renewals.
Does not include contractor

$10,000

$6,000

Data and
Files

$3,500

GOVWELL.COM

Conﬁdential - Not for Distribution | 1

Page 22 of 59

Software
Module

Annual
Subscription
Fee

Description

Deployment
Services
Fees

Data
Migration
Services

Data
Migration
Fees

licenses, liquor licenses, cannabis
licenses or health permits.
Liquor
Licenses

Manage liquor license applications Included
and renewals for alcohol sales
permits requiring state
coordination and public hearings

Included

Data and
Files

Included

Code
Enforcement

Manage code enforcement cases
for property maintenance,
nuisance, and zoning violations.
Does not include lien tracking,
parking tickets or rental
registration programs.

$7,000

$2,800

Data and
Files

$2,900

Contractor
Registration

Manage contractor
registrations/licenses and
renewals for contractors seeking
to pull building permits. Tracks
insurance veriﬁcation and license
status.

Included

AI
Community
Assistant Premium (1
year trial)

Provide 24/7 support to your
community in 80+ languages.

$5,000 $0

N/A

One Time
Discount

One time discount if contract is signed
before September 4th, 2026

N/A

($11,900)

($7,200)

$42,000

$23,800
$11,900

TOTALS

$14,400
$7,200

2. Scope of Work
By signing this Order Form, the Customer agrees to the Scope of Work (“SOW”) attached as
Exhibit A. The SOW outlines the speciﬁc services GovWell will provide, as well as the
responsibilities of the Customer with respect to Deployment Services, Data Migration
Services, Continuous Deployment Services, and Product Support. The Customer
acknowledges that GovWell’s obligations are limited to the hours and scope deﬁned in the
table below. Any services requested beyond these limits may incur additional fees, as
described in the SOW.
Item

Quantity / Scope

Deployment Services

88 hours, conducted via Zoom.

Data Migration Services

48 hours

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Item

Quantity / Scope

Staff Training

14 (fourteen) 60-minute sessions conducted via Zoom

Continuous Deployment
Services

20 hours / year

Product Support

Included for free

3. Initial Term
For AI Community Assistant: One (1) year, beginning on Effective Date. For all other modules:
Two (2) years, beginning on the Effective Date.

4. Summary of Fees and Terms
Item

Description

Deployment & Data Migration
Services Fees (one-time)

$38,200 $19,100 (One-time discount if signed before September 4th,
2026)

Annual Subscription Fees

$42,000

Total Year 1 Cost

$80,200 $61,100

Annual Uplift

5% (not applicable during initial term)
Annual, invoiced on signing.

Initial Term Invoice Schedule

Renewal Procedure

Invoice schedule:
$61,100 invoiced on Effective Date
$42,000 invoiced on Anniversary of Effective Date 2027
Automatic 1 year renewal term, unless 30 days notice provided prior to
renewal date

5. NON-APPROPRIATION. The City of Siloam Springs is a municipal corporation, and its
obligation to make payments under this Agreement is contingent upon the appropriation by
the City Council of funds sufﬁcient for each budget year in which this Agreement remains in
effect. For the avoidance of doubt, the Customer shall use reasonable and good faith efforts
to obtain and include in its annual budget appropriations sufﬁcient to satisfy its payment
obligations for each ﬁscal year during the Term of this Agreement. In the event the
Customer fails to appropriate funds sufﬁcient to continue this Agreement, it may terminate
this Agreement without additional cost or penalty by providing written notice to GovWell as
soon as reasonably practicable after the Customer determines that sufﬁcient funds will not
be appropriated. Such notice shall include documentation or certiﬁcation from the
Customer's authorized ﬁscal ofﬁcer conﬁrming that the non-appropriation results from a
bona ﬁde lack of funding and not for reasons of convenience. The Customer agrees that
non-appropriation shall not be used as a substitute for termination for convenience or for
the purpose of replacing GovWell with functionally similar products or services when funds
have been appropriated and are legally available for such products or services. The
Customer shall remain obligated to pay GovWell for all amounts due for services rendered

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through the effective date of termination. The Customer shall not be entitled to any refund
or offset of previously paid but unused Fees.

6. Terms of Service
The parties expressly acknowledge and agree that this Order Form, any appendices
attached, and any amendments hereto signed by the parties, is subject to and conditioned
upon Customer’s agreement to the Terms of Service located at
https://www.govwell.com/terms (as amended from time to time, the “Terms of Service”). By
signing below, Customer expressly acknowledges and agrees that it has reviewed the Terms
of Service and agrees to be bound thereby. In the event of any inconsistency or conﬂict
between the terms of this Order Form and the Terms of Service, the terms of this Order Form
shall take precedence and govern solely with respect to the speciﬁc services, fees, and
terms outlined herein, unless otherwise stated in the Terms of Service. All other provisions
of the Terms of Service shall remain in full force and effect. Customer further acknowledges
and agrees that by signing below, the person signing this Order Form has the authority to
execute this Order Form on behalf of Customer. This Order Form may not be amended or
modiﬁed, except in a writing signed by both Customer and GovWell.

AGREED AND ACCEPTED on behalf of the parties by their duly authorized
representatives as of the Order Form Effective Date.

CUSTOMER

GOVWELL TECHNOLOGIES INC.

By (Signature):

Name (Printed): Judy Nation

Name (Printed):

Title: Mayor

Title:

Date signed:

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Exhibit A: Scope of Work (Deployment Services, Data
Migration Services, & Ongoing Support)
This Scope of Work (“SOW”) outlines the services to be provided by GovWell in connection
with the implementation of its software platform for the Customer, as well as the ongoing
support and maintenance services that follow. It also deﬁnes the responsibilities of both the
Customer and GovWell to ensure a smooth and effective onboarding experience and
continued successful use of the platform. This SOW is incorporated into and governed by the
terms of the applicable Order Form.

1. Deployment Services
GovWell and the Customer will collaborate to deploy the GovWell software platform for the
Customer’s use. A dedicated GovWell Deployment Strategist will be assigned to the
Customer to coordinate the deployment process and manage the activities necessary to
ensure successful go-live of the platform (the “Deployment Services”).

1.1 Scope
The following outlines the services and responsibilities included within the scope of this
engagement. These items deﬁne the core activities that GovWell and the Customer will
undertake to successfully deploy the GovWell platform.
-

Regular meetings with GovWell Deployment Strategist. Mutual consultations
between Customer and the GovWell Deployment Strategist will be conducted via
Zoom to deﬁne and document Customer’s goals, timelines, and workﬂows;
demonstrate deployment progress; and gather and incorporate Customer feedback
throughout the deployment process.

System conﬁguration. GovWell will conﬁgure the software to reasonably align with
the Customer’s expressed needs, including setup of the online portal, relevant
modules, workﬂows, forms, document templates, fee structures, inspection settings,
user roles and permissions, and other applicable system components. While every
effort will be made to reﬂect the Customer’s requirements, conﬁgurations will be
based on a commercially reasonable interpretation of those needs within the
capabilities of the platform.

Staff training. GovWell to conduct virtual training sessions for Customer staff via
Zoom. Training sessions are limited to the quantity and duration speciﬁed in the
Order Form. GovWell will also provide a library of digital training materials and
guides, including video demonstrations of key functionality.

Integration with Geographic Information System (GIS). GovWell will conﬁgure a
one-way, read-only integration that pulls GIS data from the Customer's GIS system
into GovWell. No data will be written back to the Customer's GIS system. GovWell will
coordinate directly with the Customer's designated GIS contact to initiate the

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integration. The Customer is responsible for providing accurate contact information,
facilitating introductions, and ensuring their GIS team provides all necessary data
and access in a timely manner. GovWell's ability to complete the integration is
dependent on the completeness and responsiveness of the Customer's GIS team.
-

Conﬁguration of online payment processing through GovWell. The Customer is
responsible for completing all onboarding forms required by GovWell’s integrated
payment processor, Finix. GovWell does not support the use of alternative payment
processors.

1.2 Timeline
GovWell is committed to bringing the Customer live as quickly as possible and will make
commercially reasonable efforts to do so. While the deployment timeline will be discussed
and generally targeted during the deployment kickoff meeting, the inherently variable
nature of deployment processes means that no speciﬁc timeline is guaranteed. GovWell is
not responsible for delays resulting from incomplete or inaccurate inputs, delayed
responses, or changes in the availability of key Customer personnel, including due to
vacations, leave, or other time off.

1.3 Customer Responsibilities
Customer acknowledges that active, timely participation from Customer is necessary to
achieve a smooth and effective deployment. Customer responsibilities include, but are not
limited to:
-

Assign a primary point of contact for each software module to coordinate deployment
activities.

Participate in scheduled virtual meetings with the GovWell Deployment Strategist.

Submit all requested information and materials in the required formats and within
speciﬁed timeframes.

Review and test conﬁgurations, provide feedback and approvals to GovWell promptly

Complete all onboarding forms required by GovWell’s integrated payment processor,
Finix (GovWell does not support alternative payment processors).

Facilitate an introduction to a point of contact responsible for GIS.

1.4 Exclusions & Terms
-

Deployment Services do not include custom application development or third-party
integrations (other than the ones speciﬁed in Section 1.1 (Scope).

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Additional Deployment Services beyond the initial scope may be subject to additional
fees speciﬁed in section 4 of this SOW.

2. Data Migration Services
GovWell and the Customer will collaborate to migrate the Customer’s data into the GovWell
software platform for the modules speciﬁed in the Order Form. A dedicated GovWell Data
Expert will be assigned to coordinate the data migration process and manage the activities
necessary to prepare the Customer’s data for use within the platform (the “Data Migration
Services”).

2.1 Scope
The following outlines the services and responsibilities included within the scope of this
engagement. These items deﬁne the core activities that GovWell and the Customer will
undertake to successfully migrate data into GovWell.
-

Review and consultation with a GovWell Data Expert to determine project goals,
which legacy data is relevant for migration, and appropriate mappings from into
GovWell database model.

Preparation of a written data migration plan for Customer approval.

One-time import of structured tabular data into GovWell.

2.2 Customer Responsibilities
Customer acknowledges that active, timely participation from Customer is required to
achieve a smooth and effective data migration. Customer responsibilities include, but are not
limited to:
-

Primary point of contact. Assign a primary point of contact to coordinate data
migration activities in collaboration with GovWell representatives.

Data extraction and transfer. Customer will extract or export source data from
legacy systems and transfer to GovWell in structured ﬁle formats (e.g., CSV, Excel).
GovWell requires two main exports: one export for analysis and planning, and a ﬁnal
export immediately prior to migration. If ﬁles are included in the Order Form,
Customer will extract and transfer ﬁles and attachments to GovWell via SSH File
Transfer Protocol or Secure File Transfer Protocol (SFTP). If Customer cannot export
source data independently, Customer will be solely responsible for coordinating with
their current software vendor to obtain the necessary data.

Meeting participation. Participate in scheduled virtual meetings with a GovWell Data
Expert to consult on project goals, answer questions, and facilitate the mapping of
source data to the GovWell data model.

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Migration Plan Approval. The Customer is responsible for carefully reviewing the
written data migration plan and must digitally approve it prior to execution. By
approving the plan, the Customer acknowledges that the accuracy, completeness,
and alignment of the migration with their expectations are their sole responsibility.
GovWell is not liable for any errors, omissions, or outcomes resulting from decisions
made or information provided by the Customer. In the event of adverse consequences
arising from the approved plan, GovWell will make commercially reasonable efforts
to remediate the issue; however, additional costs may apply.

Complete migration tasks. GovWell will make reasonable efforts to place migrated
records in the appropriate steps within workﬂows and minimize the work required by
Customer. However, limitations in the source data—such as missing or incompatible
information—may prevent certain records from being automatically mapped into the
current workﬂows. In these cases, Customers may be responsible for manually
moving records to the correct workﬂow steps, validating data accuracy, and
relocating attachments as needed.

2.3 Exclusions & Terms
In connection with GovWell’s standard data migration services, the following are not in
scope:
-

Veriﬁcation of source data accuracy, completeness, or quality.

Data cleaning or validation of source data (e.g., spelling corrections, ﬁeld splitting,
schema mismatch resolution).

Digitization of physical documents.

Transforming scanned or handwritten documents into structured data.

Imports of data that lack sufﬁcient detail to generate a complete and usable entity in
GovWell, such as a permit without a permit number or an inspection without a date of
completion.

Training sessions for Customer residents or the public.

Additional Deployment Services beyond the scope may be subject to additional fees
speciﬁed in section 4 of this SOW.

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2.4 Timelines
GovWell is committed to making the data migration process as smooth and efﬁcient as
possible and will make commercially reasonable efforts to support Customer throughout.
While timelines will be established and generally targeted during the deployment kickoff
meeting, the complexity and variability of data migration means that no speciﬁc timeline or
outcome can be guaranteed. GovWell is not responsible for delays or limitations resulting
from incomplete, inconsistent, or improperly formatted source data, lack of access to
required systems, or delays in Customer responses or availability—including due to
vacations, leave, or other time off taken by key Customer personnel. This also includes
situations where third-party vendors fail to provide data in a timely manner or where the
Customer provides critical data, such as large ﬁles or datasets, at the last minute (e.g., under
5 days before the scheduled migration). Such circumstances can impact the migration
timeline and overall project success, and any resulting delays or additional costs will not be
the responsibility of GovWell.
To maintain the integrity and accuracy of the data migration, all conﬁguration changes must
be completed prior to the migration process. Because many conﬁguration changes
commonly occur after go-live as the platform is ﬁne-tuned to meet the Customer’s needs
(e.g. modifying the process for a Solar Panel permit or adding required inspections for an
Electrical permit), GovWell schedules data migration to take place only after the platform
has gone live with the ﬁnalized conﬁguration. Performing data migration before ﬁnalizing
these changes risks data inconsistencies and errors, which can lead to signiﬁcant additional
work and may result in additional fees. This approach helps ensure a clean, reliable
migration and a stable platform for ongoing use.
There will be a minimum of ﬁve (5) business days between GovWell’s receipt of ﬁnal data
and the point at which that data will be accessible and usable within the GovWell system.
Longer timeframes may result from:
-

Incomplete or incorrect ﬁle formatting.

Customer-requested changes to migration plan or platform conﬁguration.

Transfer issues or SFTP protocol delays.

2.5 Limitations
Customer acknowledges that GovWell is not responsible for the quality, completeness, or
accuracy of the source data provided for migration. The quality of the source data can
directly impact the quality of the data as it appears and functions within the GovWell
platform. Data migrations are inherently imperfect, and not all data or structures from legacy
systems can be mapped precisely to the new environment. While GovWell will make
commercially reasonable efforts to ensure a successful and functional migration, some
migrated records may not process as expected. This may include data appearing differently
than in the original system, missing or partially mapped ﬁelds, or workﬂows and automations
not functioning as intended.

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2.6 Post-Migration Support and Customer Responsibilities
Customer is responsible for carefully reviewing the migration plan to ensure it aligns with
their expectations and digitally signing prior to execution. Any data not listed in the
migration plan will not be migrated by GovWell. Following the completion of the data
migration, GovWell is committed to supporting Customer in addressing issues that may arise,
including assisting with reasonable data adjustments if certain records did not migrate as
intended. GovWell will make good faith efforts to resolve issues resulting from errors or
discrepancies within the scope of the approved plan. Any post-migration adjustments must
be scheduled in advance and are subject to GovWell’s availability. Signiﬁcant or
time-intensive requests may incur additional charges, as outlined in section 4 of the SOW.

2.7 Service Hours
Data migration service hours are limited to the number of hours speciﬁed in the applicable
Order Form. These hours cover all activities related to the data migration process, including
planning, execution, validation, issue resolution, and consultations. Any services requested
beyond the allotted hours may be subject to additional fees, as outlined in section 4 of this
SOW.

2.8 Data Security
-

If data that Customer intends to migrate contains Sensitive Personally Identiﬁable
Information (SPII), Customer must notify GovWell in advance of sharing the data. SPII
includes, but is not limited to, Social Security Numbers, Federal Tax Identiﬁcation
Numbers, Employer Identiﬁcation Numbers, and other sensitive personal or
organizational identiﬁers,

All SPII must be transferred via GovWell’s secure SFTP channel.

GovWell is not responsible for data exposure resulting from insecure transmission
methods (e.g., email).

3. Continuous Deployment & Product Support Services
GovWell will collaborate with the Customer to provide ongoing support and ensure the
GovWell software platform continues to meet Customer’s needs following deployment. A
new GovWell Deployment Strategist will be assigned after go-live to coordinate support
activities and manage the services necessary to ensure the continued successful use and
optimization of the platform. In addition to this service, GovWell also offers regular product
support channels to address general inquiries, technical issues, and troubleshooting needs.

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3.1 Overview
Following the initial deployment, GovWell will provide ongoing support to help the Customer
maintain effective use of the platform. This includes two types of services: (1) Continuous
Deployment Services: for conﬁguration changes, training, and strategic guidance, and (2)
Product Support: for general inquiries, technical support and issue resolution. GovWell may
adjust the nature and frequency of these support activities over time based on the
Customer’s usage of the platform and evolving needs.

3.2 Scope
Requests involving conﬁguration changes, consultations, or training sessions may count
against the Customer’s allotted Continuous Deployment Services hours as outlined in the
Order Form. Technical support inquiries—such as those related to login issues, bug reports,
or basic troubleshooting—are not counted against service hours and are addressed through
GovWell’s regular support channels.
All major service requests submitted through any channel—regardless of whether routed
through Deployment Strategists or general support—will be assessed for inclusion in
Deployment Services hours. Any services requested beyond the allotted hours may be
subject to additional fees, as outlined in Section 4 of this SOW. GovWell will notify Customer
in advance of reaching their service hour limit.
The following activities are included in Continuous Deployment Services:
-

Conﬁguration changes: Any updates to settings, record types, workﬂows, ﬁelds,
templates, etc.

Consultations: Strategic guidance, best practices, and process mapping.

Training sessions: Live or recorded training for new staff, refresher sessions, or
training on speciﬁc modules or features.

Other service-related tasks: Any request that requires a GovWell team member to
perform work beyond a basic ﬁx or answer—for example, correcting misentered
data, adjusting a process ﬂow, or preparing a custom report.

The following are not included in Continuous Deployment Services, and are covered by
Product Support:
-

Bug reports and resolution.

Basic troubleshooting and how-to questions (e.g., "How do I export a report?").

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4. Out-of-Scope Services & Hourly Rates
GovWell is committed to delivering successful Deployment, Data Migration, Continuous
Deployment, and Product Support services within the scope and hours outlined in the Order
Form. GovWell understands that needs may evolve and additional work may sometimes be
necessary to ensure a smooth experience. If the required effort exceeds the included hours
or scope, GovWell will communicate with the Customer before proceeding. Any work beyond
the agreed scope will only move forward with mutual consent and may be billed at GovWell’s
standard rates as a last resort.
-

Deployment Services: $150 per hour

Data Migration Services: $200 per hour

Continuous Deployment Services: $150 per hour

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Docusign Envelope ID: EB0BAA94-7DDA-8CBC-81DF-9CA12C58CD74

MUNICIPAL ADDENDUM
TO GOVEWELL ORDER FORM AND TERMS OF SERIVICE
This Municipal Addendum (“Addendum”) is entered into between GovWell Technologies,
Inc. (“GovWell”) and the City of Siloam Springs (“City”) and modifies and supplements the
GovWell Order Form between the parties, together with its Scope of Work and incorporated
Terms of Service (collectively, the “Agreement”).
In the event of any conflict between this Addendum and the Agreement, this Addendum shall
control. Except as expressly modified herein, the Agreement remains unchanged.
1. Terms of Service; Changes
The Terms of Service applicable to the Agreement shall be the version in effect as of the
Effective Date. GovWell may update its generally applicable policies and procedures during
the Term, provided that no such update materially increases the City’s obligations or fees or
materially reduces the functionality of the Services purchased by the City. Any material
amendment of the Agreement must be agreed to in writing by both parties.
2. Governmental Immunity and Indemnification
Nothing in the Agreement shall be construed as a waiver of any immunity, defense, limitation
of liability, or other protection available to the City or its officials employees, or agents under
the Arkansas Constitution, Arkansas law, or other applicable law. Any obligation of the City
to defend, indemnify, or hold harmless GovWell or any third party shall apply only to the
extent permitted by Arkansas law.
3. Arkansas Freedom of Information Act
Notwithstanding any confidentiality provision of the Agreement, the City may disclose the
Agreement and any records or information in its possession to the extent required by the
Arkansas Freedom of Information Act or other applicable law, and any such disclosure shall
not constitute a breach of the Agreement.
The City shall retain responsibility for determining its disclosure obligations under
applicable law. To the extent reasonably practicable and permitted by law, the City will
provide GovWell notice of a request specifically seeking information GovWell has identified
as confidential or proprietary.
4. Data Migration and Implementation
The City’s review or approval of a migration plan, configuration, mapping, workflow, or other
implementation document shall not relieve GovWell of responsibility for performing the
1

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Docusign Envelope ID: EB0BAA94-7DDA-8CBC-81DF-9CA12C58CD74

Deployment Services and Data Migration Services in a professional and workmanlike
manner consistent with the approved plan and the Agreement.
GovWell shall use commercially reasonable efforts to accurately migrate the data identified
in the approved migration plan and, without additional charge, correct material migration
errors caused by GovWell’s failure to perform the migration in accordance with the approved
plan. GovWell shall not be responsible for errors or deficiencies attributable to inaccurate,
incomplete, corrupted, or incompatible source data supplied by the City or its prior vendor.
Any additional migration or remediation work for which GovWell proposes to charge the City
must be identified in advance and approved by the City before the charges are incurred.
5. Services and Material Functionality
During the Term, GovWell shall provide the material functionality of the software modules
identified in the Order Form and shall not materially reduce the overall functionality of those
modules.
GovWell shall use commercially reasonable efforts to maintain the availability and operation
of the Services and to correct reproducible material errors or defects in the GovWell
platform. Bug reports, system errors, login or access issues, and ordinary troubleshooting
attributable to the GovWell platform shall constitute Product Support and shall not be
charged against the City’s Continuous Deployment Services hours.
6. Customer Content and Data Export
As between the parties, the City retains all right, title, and interest in and to Customer
Content.
Upon expiration or termination of the Agreement, GovWell shall make Customer Content
available to the City for export at least sixty (60) days, unless the City requests earlier
deletion. Customer Content shall be made available through GovWell’s standard export
functionality or in another commonly used, machine-readable format, including associated
files and attachments to the extent maintained by the GovWell Solution.
Any professional services requested by the City beyond GovWell’s standard export
capabilities may be subject to additional fees disclosed to and approved by the City in
advance.
7. Governing Law and Venue
This Agreement shall be governed by the laws of the State of Arkansas. Any action against
the City arising out of or relating to the Agreement shall be brought in a Court of competent
2

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Docusign Envelope ID: EB0BAA94-7DDA-8CBC-81DF-9CA12C58CD74

jurisdiction located in Benton County, Arkansas. Nothing herein constitutes a waiver of any
immunity, jurisdictional defense, or venue available to the City under applicable law.
8. Order of Precedence
In the event of a conflict among the documents comprising the Agreement, the following
order of precedence shall apply: (1) this Addendum; (2) the Order Form; (3) the Scope of
Work and other exhibits; and (4) the Terms of Service.

Judy Nation

Troy LeCaire

Mayor

Chief Executive Officer

8/20/2026

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Ordinances

Ordinance 26-18 / 1st Reading / Amending City Municipal Code / Chapter 35
(Various Titles)
Ordinance 26-19 / 1st Reading / Amending Section 35-185 of the City Municipal
Code / Rezoning from C1-A to C-2 / 1211 E Hummingbird Ln

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STAFF REPORT
TO:
FROM:
Cc:
DATE:
RE:

Scot Rigby, City Administrator
Ben Rhoads, AICP, Senior Planner
Randal Clark, Interim Development Services Director
Kyle Belt, Planner
September 1, 2026
Ordinance 26-18 / Amending City Municipal Code / Chapter 35 (Various Titles)

Staff Findings: Potential Motion. Place Ordinance No. 26-18 on its ___ (1st, 2nd, or 3rd) reading,
suspending the rules and reading by title only.
Background: City staff requests to amend Chapter 35 pertaining to various updates needed to several of
the Code Titles. The reasoning behind the requested changes is outlined in the attached Planning
Commission memorandum. The Planning Commission reviewed the code changes at the August 11, 2026
regular meeting. There were no comments from the public. The Commission voted in favor by a 6-0 vote
for the proposed changes. One member was absent.
Fiscal Impact: No fiscal impact is anticipated.
Reviews:
Legal: Legal counsel has reviewed and approved this document as of August 14, 2026.
Finance: Finance has reviewed the fiscal impact and is in support of the agreement and funding
commitments as of August 17, 2026.
Attachments:
Staff report to the Planning Commission
Attachment “A” to Planning Commission Staff report
Ordinance No. 26-18

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PLANNING COMMISSION STAFF REPORT
TO:
FROM:
Cc:
DATE:
RE:

Planning Commission
Ben Rhoads, AICP, Senior Planner
Randal Clark, Interim Development Services Director
Kyle Belt, Current Planner; Dainah Gilbert, Planner 1
Brent O’Neal, PE, City Engineer
July 20, 2026
Unified Development Code Update – Chapter 35

Staff Findings: Approve the Code Change.
Background and Analysis:
Chapter 35 of the Municipal Code of Ordinances was adopted by the City Board of Directors on
November 4, 2025. Through the process of administering the Code, City staff identified several
minor textual-based issues related to the Code. The purpose of the attached code redaction is to
rectify the identified issues. As seen in the attached proposed redaction, Attachment “A,” each of
the suggested changes are broken out by section; each section is described below:
Section 1
In Title 2, regarding Planning Commission procedures, Section 24, subsection (b) was changed so
that responsibility for keeping a record of the meeting minutes falls to City planning staff to align
with current practice. The City Clerk no longer maintains or prepares the Planning Commission
meeting minutes since the end of 2019. This change does not affect current administrative
practices and merely aligns these practices with City Code.
Section 2
In Title 5, Table 6, in the Sign Code, there is a scrivener’s error between the total number of
allowed landscape wall signs stating that two are allowed per wall, however under a later Code
section, pertaining to the same subject matter, the Code states that only one wall sign is permitted
per wall. Staff edited the table to be consistent with the later code section.
Sections 3 thru 12
In Title 8, some of the use unit descriptor names, as shown in parentheses after the use unit number,
were miswritten or mistakenly referred to a different use unit. The use units and their descriptions
remain unaffected in Code Section 35-190. The scrivener’s errors occur where the use unit

Page 39 of 59

numbers were referred to in the zoning code sections. The use unit numbers are sound and are not
changing, but only various descriptions, as shown in parentheses, are updated to be accurate to the
referenced use unit number. Also, some were corrected to more accurately reflect the official use
unit name, i.e. rather than “townhomes” changed to “townhome dwelling.”
Finally, legal notice or the ordinance review was published in the Herald-Leader newspaper on
July 22nd.
Fiscal Impact: None anticipated.
Attachments:
Attachment “A” Redaction.

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Attachment “A”

Chapter 35 of the City Code (“Development, Signs, and Planning”) is hereby amended as
follows (added terms are underlined; deleted terms are struck-through):
Section 1 Title 2. §35-24(b).
(b) The city clerkCity planning staff shall keep a record of the minutes of the meetings of the planning
commission and board of adjustment, shall send the agenda for regular meetings of the planning commission
and board of adjustment three business days in advance of the meetings, shall give notice of regular and
special meetings as required of the city by law, and shall maintain the files of the planning commission and
board of adjustment.

Section 2 Title 5. §35-83 (Table 6: “C” zones).
Zone(s)

‘C’ zones

Allowed
Types

Sign

Maximum
Number
Signs

Sign
Setback
(ft.)

Front

Maximum
Height
(ft.
above grade)

Maximum
Display Area
(sq. ft.) per
sign

Wall

2-4, See Table 4

N/A

18 inches
above top
edge of the
building

1501

Freestanding

1 per street
frontage
21 per wall

10-151

20-401

32-3001

N/A

Awning/Canopy

1 per window or
entry

18 inches from
curb or street edge

60% of
awning width

Accessory

1 per drive and
1 per each 10
parking spaces

6-83

Projecting2

1 per business

N/A

Building eave
or parapet line

Monument

75% of width

See Table 91

Billboards

1 per street
frontage
1 per 1500 LF

400

Directory

Per sign type

16-300

Service Island

1 per pump

N/A

Suspended

1 per business

N/A

Above door
lentil

Landscape Wall

Page 41 of 59

v.1
Section 3 Title 8 §35-196(b).
(b) Planned uses. Units 2 (Parks), 4 (Two-family dwellings), 5 (Multifamily dwelling), and
14 (LargeSmall institution).
Section 4 Title 8 §35-199(c).
(c) Special uses. Units 10 (Small impact retailer), 11 (Small motel), 12 (Bed and Breakfast),
14 (Small institution), and 15 (Large institutionUtilities).
Section 5 Title 8 §35-202(c).
(c) Special uses. Units 3 (Single-family dwelling), 4 (Two-family dwelling), 5 (Multifamily
dwelling), 6 (Townhomes dwelling), 15 (Utilities), and 25 (Outdoor merchandize
businesses).
Section 6 Title 8 §35-203(c).
(c) Special uses. Units 15 (Utilities), 18 (Large impact commercial or office use), 19 (Large
impact pPharmacy or medical marijuana dispensary or cultivation facility), 20
(Recreational vehicle park), 22 (Antenna tower or mast), 25 (Outdoor merchandise
businesses), and 28 (Retail Controlled Beverage Sales).
Section 7 Title 8 §35-204(b)&(c).
(b) Planned uses. Units 2 (Park), 9 (Small office), 10 (Small impact retailer), 11 (Small
motel), 13 (Small service station (motor vehicle)), 14 (Small institution), 16 (Large
institution), 17 (Medium impact commercial or office facility, retail beverages), 18 (Large
impact commercial or office facility), 20 (Recreational vehicle park), and 21 (Large
service stations, motor vehicle).
(c) Special uses. Units 15 (Utilities), 19 (Large impact pPharmacy or medical marijuana
dispensary or cultivation facility), 22 (Antenna tower or mast), 23 (Light industry), 24
(General industry), 25 (Outdoor merchandise businesses), 26 (Age restricted business),
and 28 (Retail Controlled Beverage Sales).
Section 8 Title 8 §35-205(c).
(c) Special uses. Units 18 (Large impact commercial or office facility), 19 (Large impact
pPharmacy or medical marijuana dispensary or cultivation facility), 20 (Recreational
vehicle park), 22 (Antenna tower and mast), and 27 (Sex-oriented business).

Page 42 of 59

v.1
Section 9 Title 8 §35-206(c).
(c) Special uses. Units 15 (Utilities), 19 (Large impact pPharmacy or medical marijuana
dispensary or cultivation facility), and 22 (Antenna tower or mast).
Section 10 Title 8 §35-207(c).
(c) Special uses. Unit 15 (Utilities), 16 (Large institution), 17 (Large impact pharmacy or
medical marijuana dispensary or cultivation facilityMedium impact commercial or
office facility, retail beverages), and 25 (Outdoor merchandise businesses).
Section 11 Title 8 § 35-210(b).
(b) Planned uses. Units 2 (Parks), 14 (Small institution), 15 (Medium impact commercial
or office facility, retail beveragesUtilities), and 16 (Large institutionimpact
commercial or office facility).
Section 12 Title 8 § 35-228(a).
(a) The use is for Use Unit 3 (single-family dwelling) Charleston-styled, Unit 4 (Twofamily dwelling), Use Unit 5 (Multifamily dwelling), and Use Unit 6 (Townhome
dwelling) only.
###

Page 43 of 59

ORDINANCE NO. 26-18
AN ORDINANCE AMENDING CHAPTER 35 OF THE MUNICIPAL CODE WITH RESPECT TO
ZONING USE UNIT DESCRIPTIONS AND OTHER MATTERS
Whereas, upon use of the Development, Signs, and Zoning Code, as adopted through ordinance 25-34, a
portion of the zoning use units were found to be inaccurately described when listed in various
zone districts; and
Whereas, it was found that the party responsible for managing Planning Commission meeting minutes is
out of date with current practices; and
Whereas, an additional, non-substantive typographical inconsistency was identified that also needs to be
corrected; and
Whereas, the following amendments to the zoning and development codes are hereby found to be in the
best interest of public safety and of the City’s aesthetic appearance, orderly growth, and economic
well-being; and
Whereas, a public hearing on the proposed code change was held on the 11th day of August 2026, before
the City of Siloam Springs Planning Commission, after proper notice required by law; and
Whereas, after receiving and considering a staff report, a motion recommending approval was passed by
the Planning Commission.
Now Therefore Be It Ordained, by the Siloam Springs Board of Directors of the City of Siloam Springs,
Arkansas:
Section 1. Subsection (b) of Section 35-24, Article II of Title 2, Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Planning staff shall keep a record of the minutes of the meetings of the planning commission and board of
adjustment, shall send the agenda for regular meetings of the planning commission and board of adjustment
three business days in advance of the meetings, shall give notice of regular and special meetings as required
of the city by law, and shall maintain the files of the planning commission and board of adjustment.
Section 2. Landscape Wall signs, within ‘C’ zones, within Table 6 of Section 35-83, Article II of Title 5,
Chapter 35 of the Siloam Springs Municipal Code is hereby amended to read as follows:
Maximum
Zones(s)
Allowed Sign
Maximum
Sign
Maximum
Display Area
Types
Number of
Front Setback
Height
(sq. ft.) per
Signs
(ft.)
(ft. above
sign
grade)
‘C’ zones

Landscape Wall 1 per wall

N/A

Section 3. Subsection (b) of Section 35-196, Article IV of Title 8, Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Planned uses. Units 2 (Parks), 4 (Two-family dwellings), 5 (Multifamily dwelling), and 14
(Small institution).
Section 4. Subsection (c) of Section 35-199, Article IV of Title 8, Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Special uses. Units 10 (Small impact retailer), 11 (Small motel), 12 (Bed and Breakfast), 14
(Small institution), and 15 (Utilities).

Ordinance 26-18

Page 1 of 3

Page 44 of 59

Section 5. Subsection (c) of Section 35-202, Article IV of Title 8, Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Special uses. Units 3 (Single-family dwelling), 4 (Two-family dwelling), 5 (Multifamily
dwelling), 6 (Townhome dwelling), 15 (Utilities), and 25 (Outdoor merchandize businesses).
Section 6. Subsection (c) of Section 35-203, Article IV of Title 8, Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Special uses. Units 15 (Utilities), 18 (Large impact commercial or office use), 19 (Pharmacy or
medical marijuana dispensary or cultivation facility), 20 (Recreational vehicle park), 22 (Antenna
tower or mast), 25 (Outdoor merchandise businesses), and 28 (Retail Controlled Beverage
Sales).
Section 7. Subsections (b) and (c) of Section 35-204, Article IV of Title 8, Chapter 35 of the Siloam
Springs Municipal Code are hereby amended to read as follows:
(b) Planned uses. Units 2 (Park), 9 (Small office), 10 (Small impact retailer), 11 (Small motel), 13
(Small service station (motor vehicle)), 14 (Small institution), 16 (Large institution), 17 (Medium
impact commercial or office facility, retail beverages), 18 (Large impact commercial or office
facility), 20 (Recreational vehicle park), and 21 (Large service stations, motor vehicle).
(c) Special uses. Units 15 (Utilities), 19 (Pharmacy or medical marijuana dispensary or cultivation
facility), 22 (Antenna tower or mast), 23 (Light industry), 24 (General industry), 25 (Outdoor
merchandise businesses), 26 (Age restricted business), and 28 (Retail Controlled Beverage Sales).
Section 8. Subsection (c) of Section 35-205, Article IV of Title 8 , Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Special uses. Units 18 (Large impact commercial or office facility), 19 (Pharmacy or medical
marijuana dispensary or cultivation facility), 20 (Recreational vehicle park), 22 (Antenna tower
and mast), and 27 (Sex-oriented business).
Section 9. Subsection (c) of Section 35-206, Article IV of Title 8 , Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Special uses. Units 15 (Utilities), 19 (Pharmacy or medical marijuana dispensary or cultivation
facility), and 22 (Antenna tower or mast).
Section 10. Subsection (c) of Section 35-207, Article IV of Title 8 , Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Special uses. Unit 15 (Utilities), 16 (Large institution), 17 (Medium impact commercial or office
facility, retail beverages), and 25 (Outdoor merchandise businesses).
Section 11. Subsection (b) of Section 35-210, Article IV of Title 8 , Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
Planned uses. Units 2 (Parks), 14 (Small institution), 15 (Utilities), and 16 (Large institution).
Section 12. Subjection (a) of Section 35-228, Article IV of Title 8 , Chapter 35 of the Siloam Springs
Municipal Code is hereby amended to read as follows:
The use is for Use Unit 3 (single-family dwelling) Charleston-styled, Unit 4 (Two-family
dwelling), Use Unit 5 (Multifamily dwelling), and Use Unit 6 (Townhome dwelling) only.
Section 13. Severability. Prior Ordinances in conflict with the provisions enacted herein are repealed to
the extent of the conflict as of the effective date of this Ordinance. If any provision of a section of this
Ordinance or the application thereof to any person or circumstance is held invalid, the invalidity does not
affect the other provisions or applications of the section or related sections which can be given effect
Ordinance 26-18

Page 2 of 3

Page 45 of 59

without the invalid provision or application, and to this end the provisions are severable.

Passed and Ordained this

day of

2026.

APPROVED:
ATTEST:
Judy Nation, Mayor
Kim Smith, City Clerk

(SEAL)

Ordinance 26-18

Page 3 of 3

Page 46 of 59

STAFF REPORT
TO:
FROM:
CC:
CC:
CC:
DATE:
RE:

Scot Rigby, City Administrator
Kyle Belt, Current Planner
Randal Clark, Interim Development Services Director
Christina Petriches, Finance Director
Heather Owens, City Staff Attorney
September 1, 2026
Ordinance 26-19 / Amending Section 35-185 of the City Municipal Code / Rezoning from C1A to C-2 / 1211 E. Hummingbird Ln.

Staff Findings: The proposed rezoning aligns with the guidance of the future land use map and City
Code. Potential Motion. Place Ordinance No. 26-19 on its _____ (1st, 2nd, or 3rd)
reading, suspending the rules and reading by title only.
Background: The applicant, Pinoak, LLC., desires to rezone property at 1211 E. Hummingbird Ln..,
consisting of approximately 1.55 acres, from the C-1A District (Light Commercial) to the C-2 District
(Roadway Commercial). The Planning Commission reviewed the rezoning application at the August 11,
2026, regular meeting.
At the Planning Commission meeting there were no comments from the public. After the staff report
was posted, staff did receive one call inquiring as to whether any type of development was planned to
the parcel immediately to the west of the subject property and staff responded that at this point no
proposals had been submitted and notified the Planning Commission of this during the meeting.
The Commission forwarded the request for the rezoning permit to the Board of Directors with a
recommendation of approval with a 6-0 vote (Williams was not present).
According to Title 3 of Code Chapter 35, a rezoning development permit shall only be authorized when
the applicant has convincingly demonstrated that the proposed zoning:
(a) Will not substantially interfere with other owners’ reasonable peace and enjoyment of
their neighboring properties;
(b) Will not substantially damage any property value in the neighborhood;
(c) Will be compatible with and respect the context of its location and the character of the
surrounding existing neighborhoods;
(d) Will not, whether by the nature of the allowed uses in the proposed zone, or by the
allowed siting, height, or design of structures or landscaping in the proposed zone, tend to

Page 47 of 59

burden the present or future use of neighboring properties in accordance with current
zoning standards;
(e) Is adequately supported by infrastructure, including without limitation, streets, and
parking; and
(f) Compared to present zoning of the property, is equally or more consistent with public
health, safety, and convenience within the neighborhood.
Please consult the staff report to the Planning Commission for the analysis and findings on these criteria.
Fiscal Impact: No fiscal impact is anticipated.
Reviews:
Legal: Legal counsel has reviewed and approved this document as of 08/14/2026.
Finance: Finance has reviewed the fiscal impact and is in support of the agreement and funding
commitments as of 08/13/2026.
Attachments:
Staff report to the Planning Commission
Letter of Intent
Ordinance No. 26-19

Page 48 of 59

STAFF REPORT
TO:
FROM:
Cc:

Planning Commission
Kyle Belt, Current Planner
Randal Clark, Interim Development Services Director
Ben Rhoads, AICP, Senior Planner
Dainah Gilbert, Planner I
DATE:
August 11, 2026
RE:
Rezoning Development Permit, RZ26-07 / Rezone from C1-A to C-2 / 1211
Hummingbird Ln.
Staff Findings: The proposed rezoning aligns with the guidance of the future land use map and
City Code.
Section A: Background:
A-1)

APPLICATION REVIEW DATES
Planning Commission review:
August 11, 2026
Board of Directors review:
September 1, 2026

A-2)

APPLICANT AND AGENT
Applicant/Owner: Pinoak, LLC
Agent: Civil Engineering Inc. – Ron Homeyer, P.E.

A-3)

SUBJECT PROPERTY ADDRESS
1211 Hummingbird Ln.

A-4)

PROJECT SUMMARY
The applicant desires to rezone 1211 Hummingbird Ln., consisting of 1.55 acres, from
the C1-A District (Light Commercial) to the C-2 District (Roadway Commercial) for an
existing private school expansion.

A-5)

LEGAL NOTICE
 Site posted: July 9, 2026.
 Newspaper legal notification: July 19, 2026 (Northwest Arkansas Democrat Gazette).
 Letter legal notification: July 16, 2026.
 Staff have received no calls or correspondence on the request.

Page 49 of 59

A-6) EXISTING LAND USES AND ZONING
EXISTING LAND USE
Private School
PROPOSED LAND USE
Large Institution (Use Unit 16)1
SURROUNDING LAND USE
North: Vacant
Separated by Cheri Whitlock Dr.
South: Single-family
East:
City of Siloam Springs Fire
Station 1
Separated by Right-of-Way
West:
Vacant
Separated by Hummingbird Ln.
1

EXISTING ZONING
C1-A District (Light Commercial)
PROPOSED ZONING
C-2 District (Roadway Commercial)
SURROUNDING ZONING
North: C-2 (Roadway Commercial)
Separated by Cheri Whitlock Dr.
South: R-3 District (Residential, two-family)
East:
C-1 (General Commercial)
Separated by Right-of-Way
West:
C1-A District (Light Commercial)
Separated by Hummingbird Ln.

This would be classified as a Large Institution because it is the most applicable Use Unit regarding the
request and staff are authorized under Chapter 35, Article IV, Sec. 35-190 to make determinations on uses
that do not fall directly into the listed use units within the Code. In such cases, lad uses requiring a
determination shall fall into a use unit category which most nearly describes the use.

Figure A-6 (1): Site View

North

New Life Church

Subject Property
Fire Station 1

Sager Creek
Addition

8/26/26 P.N. 03-03047-003; RZ26-07

Page 50 of 59

Figure A-6 (2): General Area Map

8/26/26 P.N. 03-03047-003; RZ26-07

Page 51 of 59

Section B: Site Analysis
B-1) PROJECT ANALYSIS AND APPROVAL CRITERIA
I.
The following criteria are shown to indicate if this proposal meets the minimum
criteria for approval. Criteria I-II is a subsection of Sec. 35-204 of the Municipal
Code and Criterion III is Sec. 35-50 in the same Code.
II.

ZONING USE UNIT CONSISTENCY: C-2 (Roadway commercial)

(a) Purpose
The district is established to protect the accessibility, efficiency, utility and value of
intensive commercial enterprises located on major thoroughfares and patronized by
businesses or by the general public.
(b) Planned uses
This property is planned for an existing private school and proposed future expansion,
which would best fall under Use Unit 16 (Large Institution). Use Unit 16 is permitted by
right in the proposed C-2 District.
The C-2 zoning district allows Use Units 2 (Park), 9 (Small office), 10 (Small impact
retailer), 11 (Small motel), 13 (Small service station (motor vehicle), 14 (Small
institution), 16 (Large institution), 17 (Medium impact commercial or office facility,
retail beverages), 18 (Large impact commercial or office facility), 20 (Recreational
vehicle park), and 21 (Large service stations, motor vehicle).
(c) Special uses
Special use for the proposed zone includes Use Unit 15 (Utilities), 19 (Large impact
pharmacy or medical marijuana dispensary or cultivation facility), 22 (Antenna tower or
mast), 23 (Light industry), 24 (General industry), 25 (Outdoor merchandise businesses),
26 (Age restricted business), and 28 (Retail Controlled Beverage Sales).
III.

LOT STANDARDS CONSISTENCY
The minimum C-2 zone standards are compared with the subject property below.
MINIMUM (C-2) ZONING
REQUIREMENTS
Lot Area: 8,000 sq. ft.
Lot Width: 80 ft.
Maximum Lot Coverage: 80%
Maximum Floor to Area Ratio: 0.6 (60%)

8/26/26 P.N. 03-03047-003; RZ26-07

SUBJECT PROPERTY PROPOSAL
Approx. 67,518.00 sq. ft. or 1.55
acres
Approx. 225 ft.
Shall not exceed 80% of total lot.
Shall not exceed 60% total Floor
to Area ratio with any additional
development.

Page 52 of 59

IV.

PLANNING PERMIT CODE REQUIREMENTS
According to Title 3 of Chapter 35 of the City’s Code, a rezoning development permit
shall only be authorized when the applicant has convincingly demonstrated that the
proposed zoning:
(a) Will not substantially interfere with other owners’ reasonable peace and
enjoyment of their neighboring properties:
City staff are aware of no evidence that the proposed rezoning will cause a
consistent disturbance to the peace and enjoyment of the neighboring
properties. The neighboring properties are generally either unoccupied and
most are either zoned for commercial use except for the single-family
designated properties to the immediate south. Additionally, not only is there
currently a school at this site, which is proposing to continue to exist there,
Cheri Whitlock Drive is a major thoroughfare. The proposed C-2 district has
enhanced screening and landscaping requirements that not only would
potentially enhance the aesthetics and streetscape of the site if triggered by
subsequent development but also provide a light and sound buffer between the
Sager Creek Addition Subdivision to the south and Cheri Whitlock Drive.
Further, Fire Station 1 is located immediately to the east and staff are not aware
of any complaints related to this use. Finally, enforcement of the City Code’s
nuisance chapter will ensure that excessive noise, or unsightly debris, etc. is
mitigated. These rules ensure that the proposal will not inherently decrease the
City’s quality of life standards.
(b) Will not substantially damage any property value in the neighborhood:
It is not possible to definitively answer this question as we do not have a
licensed appraiser on staff and it would be pure conjecture to try to hypothesize
what might or might not happen from a Planning standpoint as there are too
many variables that can affect property values over time that might or might not
even be related to this request, if approved.
(c) Will be compatible with and respect the context of its location and the character
of the surrounding existing neighborhoods:
The proposed zoning would be compatible with the primarily commercial,
institutional, and medium intensity zoning districts/uses in the neighborhood.
(d) Will not, whether by the nature of the allowed uses in the proposed zone, or by
the allowed siting, height, or design of structures or landscaping in the proposed
zone, tend to burden the present or future use of neighboring properties in
accordance with current zoning standards:
Commercial uses in this area are not anticipated to burden the present or future
uses of neighboring properties due to the proposed use being relatively low
impact from a present standpoint and the landscaping and buffering requirements
of the C-2 zoning district that would ideally facilitate responsible redevelopment
for any future land use were the site to be raised and redeveloped in addition to
its limited size.

8/26/26 P.N. 03-03047-003; RZ26-07

Page 53 of 59

(e) Is adequately supported by infrastructure, including without limitation, streets and
parking:
Water System
There is an existing 12” water main that runs along the east boundary of the
property and a 6” main running along the south property line. Staff finds this
existing infrastructure to be adequate for domestic water needs. Any extensions
or connections to existing water infrastructure shall be at the developer/owner’s
costs.
Sewer System
There is an existing 6” sewer main that runs to the approximate center of the
south property line terminating with a manhole on the property. Staff finds this
existing infrastructure to be adequate for wastewater needs. Any extensions or
connections to existing sewer infrastructure shall be at the developer/owner’s
costs.
Storm Drain System
The site generally drains from northeast to southwest. There are no public storm
drain facilities currently on or near the property other than surface drainage
collected within Hummingbird Lane, then continuing to the south and east in
Whippoorwill Lane. Improvements to the subject parcel that increase the
impervious area may require additional review by the Engineering Department
and may require drainage improvements or detention of any increase to the
runoff generated.
(f) Compared to present zoning of the property, is equally or more consistent with
public health, safety, and convenience within the neighborhood:
Nothing in the proposed rezoning appears to inhibit or harm the general public
health, safety, and convenience within the neighborhood.

8/26/26 P.N. 03-03047-003; RZ26-07

Page 54 of 59

B-2)

COMPREHENSIVE PLAN CONSISTENCY
The 2040 future land use map describes this area as Local Commercial. The
following zone(s) are appropriate according to the designation: R-O, G-I, C-1, C-1A,
C-2. The proposed C-2 zone is compliant with all existing and future land uses.

Figure B-2 (1) Future Land Use Map

8/26/26 P.N. 03-03047-003; RZ26-07

Page 55 of 59

B-3)

STAFF DISCUSSION

General Summary
 The applicant is requesting to rezone Key Points:
Hummingbird Ln. from C-1A to C-2, the site of
• Lot Complies with Zoning
Inspire Steam Academy, a private school.
• Consistent with the Future
According to the Letter of Intent, the applicant is
Land Use Map
requesting the Rezone to accommodate an
• Assists with school
additional planned expansion of the site, which
expansion needs
would not be achievable under C-1A due to bulk
area requirement restrictions.
 The rezoning meets the minimum lot requirements (see above) for the C-2 district.
Existing and Future Land Uses
 This currently sits as an existing private school. The Letter of Intent provided by the
applicant states that they are requesting to Rezone in order to be able to increase their
allowable development capability on the site due to the constraints of the C1-A district.
Neighborhood Context and Compatibility
 This property fronts onto Cheri Whitlock Drive and lies in the Local Commercial
designation according to the Future Land Use Map. Additionally, rezoning to C-2 does
not appear to burden any existing properties within the vicinity, as they are all either
vacant and zoned commercial except for the developed residential duplex properties to
the south located within the Sager Creek Addition, and Fire Station 1 to the immediate
east (also zoned Commercial).
Conditions and Staff Conclusions
 This is an appropriate location to be rezoned to C-2 based on the Future Land Use Map
and character and context of the neighborhood and the property abutting onto Cheri
Whitlock Drive.
Fiscal Impact:
Staff is not aware of any fiscal impact at this time.
Attachment:
Letter of Intent.

8/26/26 P.N. 03-03047-003; RZ26-07

Page 56 of 59

701 South Mount Olive Street
P.O. Box 12
Siloam Springs, AR 72761

voice (479) 524-9956
www.civilengineeringincssar.com
[email protected]

June 24, 2026
City of Siloam Springs
PO Box 80
Siloam Springs, AR 72761
Dear Sirs:
The property owner, Pinoak LLC, wishes to rezone their property located at 1211 Hummingbird Ln from its
current zoning classification of C-1A (Light Commercial) to C-2 (Roadway Commercial). The zoning
classification change is requested to allow further expansion of the existing Inspire Academy campus. They
wish to expand beyond the allowances provided under the C-1A bulk area limits, so that is the reason for the
rezone request.
Sincerely,

Ron Homeyer
President/Principal Engineer

2628 Pinoak LLC 1211 Hummingbird Ln Rezone Request Letter of Intent.docx

Residential

Commercial

Municipal Designs

Page 57 of 59

ORDINANCE NO. 26-19
AN ORDINANCE AMENDING SECTION 35-185 OF THE
SILOAM SPRINGS MUNICIPAL CODE (CITY ZONING MAP);
REZONING (FROM C-1A TO C-2) PROPERTY LOCATED AT
1211 E. HUMMINGBIRD LN.
Whereas, the landowner, Pinoak, LLC, has requested that the below-described land be changed from the
present zoning district of C-1A (Light Commercial); to C-2 (Roadway Commercial); and
Whereas, a public hearing on the proposed change was held on the 11th day of August, 2026, before the City
of Siloam Springs Planning Commission, after proper notice required by law; and
Whereas, after receiving and considering a staff report, a motion recommending approval of the rezone was
passed by the Planning Commission; and
Whereas, upon review and deliberation it appears that the zoning change is in the best interest of the City of
Siloam Springs; Now Therefore: Be It Ordained, by the Siloam Springs Board of Directors, as
follows:
Section 1. Description. The zoning map of the City (Municipal Code Section 35-185) is hereby amended to
include, within the C-2 zoning district, the property located at 1211 E. Hummingbird Ln., as shown in
Exhibit “A” attached hereto, more particularly described as follows:
AN UNNUMBERED LOT OF SAGER CREEK ADDITION, TO THE CITY OF SILOAM SPRINGS,
BEING PART OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION
32, TOWNSHIP 18 NORTH, RANGE 33 WEST, BENTON COUNTY, ARKANSAS, BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT WHICH IS S86°50'58"E
1075.01 FEET FROM THE NORTHWEST CORNER OF LOT 1, BLOCK 1, OF SAID SAGER CREEK
ADDITION, SAID POINT BEING A SET IRON PIN AND RUNNING THENCE N03°06'29"E 300.22
FEET TO A FOUND PIPE; THENCE S86°51’41 "E 225.00 FEET TO A FOUND RAILROAD SPIKE;
THENCE S03°05'59”W 300.27 FEET TO A FOUND IRON PIN; THENCE N86°50'58"W 225.05 FEET
TO THE POINT OF BEGINNING. CONTAINING 1.55 ACRES, MORE OR LESS. SUBJECT TO
EASEMENTS AND RIGHTS-OFWAY OF RECORD. ALSO KNOWN AS TRACT 4 ON REPLAT
2017 AT PAGE 143.
SUBJECT TO RECORDED INSTRUMENTS, COVENANTS, RIGHTS OF WAY, AND
EASEMENTS. SUBJECT TO ALL PRIOR MINERAL RESERVATIONS AND OIL AND GAS
LEASES, IF ANY.
Section 2. Conflict with other ordinances or codes. All ordinances, resolutions or parts of ordinances or
resolutions of the City of Siloam Springs, Arkansas, in conflict with the provisions of this ordinance
are hereby repealed to the extent of such conflict.

Ordinance 26-19

Page 1 of 3

Page 58 of 59

Section 3. Severability. Should any word, phrase, sentence, or section of this ordinance be held by a court of
competent jurisdiction to be illegal, void, unenforceable, or unconstitutional, then such shall be
severed from this ordinance, and the remainder of the ordinance shall remain in full force and effect.

Ordained and Enacted this ____ day of

2026.
APPROVED:

ATTEST:
________________________________
Kimberly Smith, City Clerk

________________________
Judy Nation, Mayor

(SEAL)

Page 3 of 3
Ordinance 26-19

Page 59 of 59

Exhibit “A” to Ordinance 26-19

Page 3 of 3
Ordinance 26-19

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Provenance

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Agenda Watch · Aug 27, 2026
DeFlock research desk · Aug 27, 2026

Permanent ID DKT-2026-000617 — this record is never deleted.

Record history

Every change to this record, logged as it happened.

Aug 27, 2026 Filed on the Docket
Aug 27, 2026 Full document archived — public record
Sep 18, 2026 Corroborated by another source DeFlock research desk
Sep 18, 2026 Record updated

← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.

On the agenda: Siloam Springs meeting — Flock Camera (Sep 1)

The agenda, word for word

Provenance

Record history

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