In the minutes: Safford meeting, license plate reader (Oct 12)

AGENDA
CITY COUNCIL MEETING/WORK SESSION/
EXECUTIVE SESSION
MONDAY, OCTOBER 12, 2026, at 6:00 pm
LIBRARY PROGRAM ROOM • 808 S. 7TH AVE. SAFFORD, ARIZONA
To Watch or Listen Live: https://www.youtube.com/channel/UC-Owo9-wrpmi6JIIoZpEfxg/live
1.
WELCOME AND CALL TO ORDER:
2.
ROLL CALL:
3.
PLEDGE OF ALLEGIANCE:
4.
INVOCATION:
5.
CITIZEN COMMENTS ON AGENDA ITEMS:
6.
CITIZEN COMMENTS ON NON-AGENDA ITEMS:
7.

PRESENTATIONS:
1. EMPLOYEE RECOGNITION (Staff, Eric Bejarano)

8.
CLOSE REGULAR COUNCIL MEETING AND RECONVENE INTO BOARD OF
ADJUSTMENT SESSION
9.

BOARD OF ADJUSTMENT VARIANCE REQUEST PUBLIC HEARING: (Pages 4-9)
1. PUBLIC HEARING FOR MOUNT GRAHAM REGIONAL MEDICAL CENTER
VARIANCE REQUEST 2240 W 16TH STREET: Public Hearing for Mt. Graham
Regional Medical Center requesting a Variance Request to Chapter 17.68.10 Size
and setback regulations, summary of the City of Safford Municipal Code for
Graham County Parcel #104-38-006A. The property is zoned A-R, Agricultural
Residence District and is addressed as 2240 W 16th Street, Safford, AZ. (Staff,
Jaime Embick) INFORMATION/DISCUSSION
2. CLOSE PUBLIC HEARING
3. MGRMC VARIANCE REQUEST APPROVAL OR DENIAL: Request by Mt. Graham
Regional Medical Center for the Board of Adjustment to approve or deny a
Variance Request to Chapter 17.68.10 Size and setback regulations, summary of
the City of Safford Municipal Code for Graham County Parcel #104-38-006A. The
property is zoned A-R, Agricultural Residence District and is addressed as 2240
W 16th Street, Safford, AZ. (Staff, Jaime Embick) INFORMATION/DISCUSSION

10.

CLOSED BOARD OF ADJUSTMENT SESSION AND CONVENE INTO A PUBLIC HEARING

Oct. 12, 2026 Agenda Packet Page 1 of 82

11.

PUBLIC HEARING: (Pages 10-23)
1. PUBLIC HEARING – WALGREENS ACQUISITION OF CONTROL LIQUOR LICENSE
APPLICATION: Request for the Mayor and City Council to hold a public hearing
regarding an Acquisition of Control application for Walgreen Arizona Drug Co.,
located at 1995 W. Thatcher Boulevard, Safford, Arizona. (Staff, Beatrice Driver)
PUBLIC HEARING/INFORMATION/DISCUSSION

12.

CLOSE PUBLIC HEARING AND RECONVENE INTO THE REGULAR MEETING

13.

NEW BUSINESS:
1. MINUTES: Request for Mayor and City Council to review and approve the
September 28, 2026, Council Meeting Minutes. (Staff, Beatrice Driver)
INFORMATION/DISCUSSION/ACTION (Pages 24-42)
2. WALGREENS ACQUISITION OF CONTROL LIQUOR LICENSE APPLICATION:
Request for Mayor and Council to make a recommendation of approval or
disapproval regarding an Acquisition of Control application submitted on behalf
of Walgreen Arizona Drug Co. (Walgreens), including the Walgreens location at
1995 W. Thatcher Boulevard, Safford, Arizona. (Staff, Beatrice Driver)
INFORMATION/DISCUSSION/ACTION (Pages 43-56)
3. INTERIM PUBLIC MANAGEMENT (IPM) – INTERIM FINANCE DIRECTOR
SERVICES: Request Mayor and Council approval to extend the City’s engagement
with Interim Public Management, LLC (IPM) for Interim Finance Director services
on a month-to-month basis following the initial term of the agreement. (Staff,
Eric Bejarano) INFORMATION/DISCUSSION/ACTION (Pages 57-59)
4. EFFLUENT SYSTEM EVALUATION ENGINEERING SERVICES: Request for Mayor
and City Council to approve an engineering services proposal from WaterWorks
Engineers for a planning-level evaluation of the City's effluent system in the
amount of $50,000 plus 10% contingency utilizing the City on-call services. (Staff,
Morgan Seale) INFORMATION/DISCUSSION/ACTION (Pages 60-67)

14.

CLOSE THE REGULAR MEETING AND CONVENE INTO A WORK SESSION:

15.

WORK SESSION
1. COUNCIL CHARITABLE DONATION PROGRAM PROCESS REVIEW: Provide Mayor
and Council with a historical overview of the City of Safford Charitable and NonProfit Donation Program and receive Council direction regarding the process to
be used in considering Fiscal Year 2027 funding awards. (Staff, Eric Bejarano)
INFORMATION/DISCUSSION (Pages 68-74)

Oct. 12, 2026 Agenda Packet Page 2 of 82

2. WORK SESSION - DIRECTION ON USDA-FUNDED WATER PROJECTS: Request for
the for Mayor and City Council to provide direction on whether to proceed with
bidding and construction of the Lebanon Main Extension while continuing the
planning and design of the East Valley Sanchez Road Project. (Staff, Morgan
Seale) INFORMATION/DISCUSSION (Pages 75-82)
16.

CLOSE THE REGULAR MEETING AND CONVENE INTO EXECUTIVE SESSION:

17.

EXECUTIVE SESSION: PURSUANT TO ARIZONA REVISED STATUTES §38-431.03(A)(1-9).
THE CITY COUNCIL MAY ADJOURN EXECUTIVE SESSION AND ENTER OPEN SESSION TO
TAKE ACTION:
1. Mayor and City Council will meet in executive session with the City Attorney, City
Manager, and staff for discussion and update on personnel matters, pursuant to
A.R.S. § 38-431.03(A)(3).

18.

CLOSE EXECUTIVE SESSION AND RECONVENE INTO THE REGULAR MEETING

19.

ANNOUNCEMENT OF CURRENT EVENTS: The Mayor, any member of Council or City
Staff may at this time present a summary of current events. However, no discussion
shall take place on such items except for clarifying comments related to substance,
time, and location.

20.

REQUEST FUTURE AGENDA ITEMS: Any member of City Council may request that an
item be placed on the agenda for a regular meeting of the City Council per City of
Safford Code. If necessary, Council may have a discussion and take action to
determine if an item may be placed on an agenda for an upcoming City Council
meeting.

21.

ADJOURNMENT:

Beatrice Driver, CMC, City Clerk

October 8, 2026
Date Posted

The City of Safford Council may recess the public meeting and convene into Executive Session for the purpose of discussion or
consultation for legal advice with the City Attorney regarding any item listed on this agenda pursuant to A.R.S. § 38-431.03(A)(1-9).
The Mayor reserves the right, with the consent of Council to vary the order of the agenda. Members of the City Council may attend
either in person or by telephone conference call. NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the
City of Safford makes a video or voice recording of a minor child. A.R.S. 1-602. A.9. Safford City Council Meetings are recorded and may
be viewed on City of Safford YouTube Channel. If you permit your child to participate in the Council Meeting, a recording will be made.
If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area
to avoid recording. Please submit your request to the City Clerk.

Oct. 12, 2026 Agenda Packet Page 3 of 82

Agenda Item #9
CITY COUNCIL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:

Mayor and Council as the Board of Adjustment
Jaime Embick, Planning & Community Development Director
Mount Graham Regional Medical Center Variance Request 2240 W 16th Street
Monday, October 12, 2026, at 6:00 p.m.

Purpose: This is a request by Mount Graham Regional Medical Center for the Board of
Adjustment to hold a public hearing and approve or deny a variance request to Chapter
17.68.10 Size and setback regulations, summary of the City of Safford Municipal Code for
Graham County Parcel #104-38-006A. The property is zoned A-R, Agricultural Residence District
and is addressed as 2240 W 16th Street, Safford, AZ.
Strategic Goals: Growth and Development
Background: The Planning & Community Development Department is in receipt of a variance
application from Mount Graham Regional Medical Center. The applicant is requesting a
variance to the height requirements for buildings in the A-R Agricultural Residence Zoning
District.
Analysis:
Sec. 17.68.010. - Size and setback regulations, summary.
A-R Agricultural Residence Zoning District
Front yard setback
20
Side yard setback
7
Street side setback
15
Rear yard setback
20
Maximum lot coverage
40%
Minimum lot area
43,560 sq. ft.
Minimum lot width
145
Lot area per dwelling unit
43,560 sq. ft./d.u.
Building height in feet
30
Building height in stories
2
Parking requirements
2/dwelling
(Code 1999, § 17.68.010; Ord. No. 96-347, § 1(11-18-1); Ord. No. 13-004, 4-8-2013; Ord. No.
O21-001, 3-22-2021; Ord. No. O24-008, Exh. A, 10-14-2024)

Page 1 of 3

Oct. 12, 2026 Agenda Packet Page 4 of 82

Zoning Ordinance Section 17.88.040 outlines the process for variance requests which includes
the following:
A. Application for any variance to the regulations of this title shall be made to the board of
adjustment. Applications shall be made on forms prescribed by the board of adjustment,
shall be filed with the zoning administrator, and shall be accompanied by:
1. Accurate plot plans and description of the property involved, description of the
proposed use, preliminary floor plans and an estimate of the valuation of the proposed
construction.
2. Evidence satisfactory to the board of adjustment of the ability and intention of the
applicant to proceed with actual construction work within one hundred twenty (120)
days after allowing any variance.
3. Reasons for requesting the variance.
B. The board may prescribe conditions as it may deem necessary to fully carry out the
provisions and intent of this title. Such conditions applying to a variance may include, among
other things, a time limitation for which the variance shall be valid. Violation of any
condition shall render the variance null and void.
C. A variance shall not be authorized unless the board of adjustment shall find sufficient
evidence that:
1. Having to adhere strictly to the letter of this title will cause difficulties and hardships
upon the petitioner which are unnecessary in order to carry out the purposes of this title;
2. Special circumstances are attached to the property covered by the same application that
do not apply to other properties in the same zone;
3. That because of said special circumstances, property covered by the application is
deprived of privileges possessed by other properties in the same zone; and that the
granting of the variance is essential to the enjoyment of property possessed by the other
properties in the same zone;
4. The difficulties and hardships were not created by any act of the appellant subsequent
to the effective date of the regulation appealed from.
Staff is working with hospital executives and ARCHSOL on the expansion of the campus to
serve more patients with more services. The architects and engineers have reviewed the
current building and determined that a new, taller building is more cost effective for the
expansion than enlarging the current hospital.
Notification of the Variance Request was mailed by the Planning and Community
Development Department to the property owners within three hundred feet of the subject
property on September 17, 2026. The notice was posted on the subject property on

Page 2 of 3

Oct. 12, 2026 Agenda Packet Page 5 of 82

September 21, 2026. Notice of the Public Hearing was published on September 30th and
October 7th, 2026. No further response has been received.
Recommended Action: It is the staff’s recommendation that the Board of Adjustment approve
a variance from Zoning Ordinance Section 17.68.010, Size and setback regulations summary
finding that it meets the evidence requirements in Section 17.88.040 C.
1. Having to adhere strictly to the letter of this title will cause difficulties and hardships
upon the petitioner which are unnecessary in order to carry out the purposes of this
title. The higher construction costs would reduce the square footage of a new facility.
2. Special circumstances are attached to the property covered by the same application
that do not apply to other properties in the same zone. This is the regional hospital in
the area and serves southeastern Arizona and western New Mexico. There are no other
hospital facilities in Graham County or the City of Safford.
3. Because of said special circumstances, property covered by the application is deprived
of privileges possessed by other properties in the same zone and that the granting of
the variance is essential to the enjoyment of property possessed by the other properties
in the same zone. The city code did not allow for taller buildings in the zone although
hospitals are an allowed use by right in the A-R zoning district.
4. The difficulties and hardships were not created by any act of the appellant subsequent
to the effective date of the regulation appealed from. The hospital did not create the
zoning categories or regulations. The hospital has grown exponentially since the initial
construction.
Attachments:
1.
Application
2.
Draft site plan

Page 3 of 3

Oct. 12, 2026 Agenda Packet Page 6 of 82

- OFFICE USE ONLY Date Received:
Case Number:
Paid Date: _________________

ACTION REQUEST APPLICATION
PLANNING & COMMUNITY DEVELOPMENT
Telephone: (928) 432-4140
Fax: (928) 348-8515
th
808 S 8 Avenue / P.O. Box 272
Safford, Arizona 85548

Action Requested:
□ General Plan Amendment ($300)
□ Conditional Use ($150)

□ Approved Date:
□ Denied Date:
Comments:

□ Text Amendment
□ Exception to Subdivision Regulation

□
X Variance
□ Other: _______________

Project Description: SEE ATTACHED PAGE
Location of Project: 2240 WEST 16TH STREET, SAFFORD, AZ 85546
Parcel Number(s):

104-38-006A

Legal Description (attach if necessary): SEE ATTACHED PAGE
Applicant Name

Randy Bryce

Mailing Address
1600 SOUTH 20TH AVENUE

City, State Zip
SAFFORD, AZ 85546

Email Address:

Phone:

[email protected]
Property Owner (if different from applicant)
Mount Graham
Community Hospital, Inc.

928-348-4008

Mailing Address
1600 SOUTH 20TH AVENUE

City, State Zip
SAFFORD, AZ 85546

Email Address:

Phone:

[email protected]

928-348-4008

Property Owner Signature of Approval:
Engineer/Architect/Surveyor

Mailing Address

City, State Zip

ARCHSOL / Alex Laky

8900 E. Bahia Dr.

Scottsdale, AZ 85260

(if applicable)

Email Address:

Phone:

[email protected]

480.471.8267

Registration Number:

39792

I hereby certify that I have read and examined this application and know the same to be true and correct.
Applicant Signature:

Date:
Oct. 12, 2026 Agenda Packet Page 7 of 82

09/14/2026
Revised 7/1/2024

PROJECT DESCRIPTION:
The project will consist of a new greenfield hospital of approximately 184,000 SQFT, across 4 floors. A
new ground mounted heliport will be constructed to support the new hospital. The project will include a
new Central Utility Plant (CUP) of approximately 9,000 SQFT placed near the existing Materials
Management building. The new hospital will include new Emergency Department, Imaging
Department, Surgery Department, Sterile Processing Department, Maternity Department, Cardiac
Catheter Lab, Endoscopy Services, Pharmacy, Laboratory, Inpatient Care Services, Rehabilitation
Services, Administration, and Food Service Department. The scope of work will include improvements
to the existing Materials Management building, site improvements, landscaping, enhance circulation to
the main, emergency, ambulance, support services entries, and drive lanes to provide better patient
flow across the campus.

LEGAL DESCRIPTION:
BEG ON S BANK HIGHLINE CANAL 500' S OF CNTR SEC 13 TH S 42D EG 40MIN 30SEC E 146.27' S
23DEG 23MIN E 335.75' S 66DEG 25MIN 30SEC E 123.13' N 78DEG 19 MIN 30 SEC E 219.58' S 5 5DEG
48MIN 30SEC E 163.15' N 63DEG 42MIN 30 SEC E 25.4' N 7 9DEG 19MIN 30SEC E E 404.51' N 55DEG
33MIN 40SSC E 13.58' N 80DEG 49MIN 30SEC E 469.34' N 660.30' W 420' N 150' W 55' S 150' W 490' N
150' W 70' S 150' W 374' S 519.7' TO N BANK HIGHLINE CANAL NWLY ALNG CANAL TO MID-SEC
LINE S 60' TO POB SEC 13 7 25 EXC 30' STRIP TO EL PASO NATURAL GAS CO

Oct. 12, 2026 Agenda Packet Page 8 of 82

EVS

ESMT

HR
BLDG
YARD

34

EXISTING MATERIALS
MANAGEMENT

EXISTING
SLEEP
CENTER

CUP
26'-0"

FUTURE ADDITION
2 FLOORS
16,400 SF / FLOOR

NEW HOSPITAL

consent from ARCHSOL, LLC is strictly prohibited.

38'-0" A.F.F.

MECHANICAL SCREENING
85'-0" A.F.F.

EXISTING
MOB
EXISTING
MOB

EXISTING
MOB

ED ENTRY

94
19'-0" A.F.F.

MEMORIAL
PLAZA

55

MAIN ENTRY

MAIN BLVD

FUTURE ADDITION
3 FLOORS 19,650 SF / FLOOR
EL PAS
O

GAS

EXISTING
PHARMACY

179
64

EXISTING
MEDICAL
OFFICE
COMPLEX

100

EXISTING
GILA VALLEY
CLINIC

EXISTING
MOB

EXISTING
SPECIALTY CLINIC
CANCER CENTER

SITE PLAN
1" = 80'-0"

9/15/2026 12:36:05 PM

1

Oct. 12, 2026 Agenda Packet Page 9 of 82

S. 20TH AVENUE

30'-0"

73'-0" A.F.F.

EXISTING
HOSPITAL

AMBULANCE

MECHANICAL SCREENING
50'-0" A.F.F.

10

EXISTING
FAMILY
MEDICAL
CENTER

EL PASO GAS

56

NAME
ADDRESS
ADDRESS
TEL:
CONTACT:
EMAIL:

ARCHITECT:
ARCHSOL, LLC
8900 E. BAHIA DR., SUITE 300
SCOTTSDALE, ARIZONA 85260
TEL: 480.471.8267
CONTACT:
EMAIL:

MGRMC - GREENFIELD HOSPITAL - SITE

EL PASO GAS

ARCHSOL * THE ARCHITECTURAL SOLUTIONS TEAM * ARCHSOL * THE ARCHITECTURAL SOLUTIONS TEAM * ARCHSOL * THE ARCHITECTURAL SOLUTIONS TEAM * ARCHSOL * THE ARCHITECTURAL SOLUTIONS TEAM * ARCHSOL * THE ARCHITECTURAL SOLUTIONS TEAM * ARCHSOL * THE ARCHITECTURAL SOLUTIONS TEAM * ARCHSOL * THE ARCHITECTURAL SOLUTIONS TEAM * ARCHSOL * THE ARCHITECTURAL SOLUTIONS TEAM

EL PASO GAS

VARIES - UTIL ESMT

33' R/W

Autodesk Docs://25068040 - MGRMC HOSPITAL EXPANSION/25068040 - MGRMC Hospital
Expansion_SITE.rvt
This drawing is provided as an instrument of service by ARCHSOL, LLC and/or its consultant and is intended for use on this project only. This drawing remains the property of ARCHSOL, LLC and shall be returned to them upon completion of the construction work. Pursuant to the architectural works copyright act of 1990, all drawings, specifications, ideas and designs including the overall form, arrangement & composition of spaces and elements appearing herein constitute the original copyrighted work of ARCHSOL, LLC and/or its consultants. Any reproduction, use or disclosure of information contained herein without prior written

W. RELATION STREET

OWNER:

CLIENT PROJECT #:
25068040

PRELIMINARY ONLY
NOT FOR CONSTRUCTION
OR RECORDING

NOTICE OF EXTENDED CERTIFICATION AND
APPROVAL PERIOD PROVISION. THE CONTRACT
ALLOWS THE OWNER TO CERTIFY AND APPROVE
BILLINGS AND ESTIMATES WITHIN TWENTY-ONE (21)
DAYS AFTER THE BILLINGS AND ESTIMATES ARE
RECEIVED FROM THE CONTRACTOR.
NOTICE OF EXTENDED PAYMENT PROVISION
THE CONTRACT ALLOWS THE OWNER TO MAKE
PAYMENT WITHIN NINE (9) DAYS AFTER
CERTIFICATION AND APPROVAL OF BILLINGS AND
ESTIMATES.

0

DESCRIPTION

DATE

PERMIT SET

01/01/2017

DATE:
SCALE:
DRAWN:
REVIEWED:
JOB NUMBER:

Issue Date
1" = 80'-0"
CS
BJ
25068040

SITE PLAN

001

Agenda Item #11.1
CITY COUNCIL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:

Mayor and Council
Beatrice Driver, City Clerk
Public Hearing – Walgreens Acquisition of Control Liquor License Application
Monday, October 12, 2026, at 6:00 p.m.

Purpose: Request for the Mayor and City Council to hold a public hearing regarding an
Acquisition of Control application for Walgreen Arizona Drug Co., located at 1995 W. Thatcher
Boulevard, Safford, Arizona.
Background: The City of Safford received notice of a Multi-License Acquisition of Control
application submitted on behalf of Walgreen Arizona Drug Co. (Walgreens). The application
applies to Walgreens liquor licenses at multiple locations throughout Arizona, including the
Walgreens located at 1995 W. Thatcher Boulevard in Safford. The application identifies
Walgreen Arizona Drug Co. as the owner/licensee and Walgreens Holding Company as its
stockholder. It also identifies Blazing Star Parent LLC within the corporate ownership structure.
A Notice of Public Hearing was posted providing notice that the Mayor and City Council would
conduct a public hearing on October 12, 2026, at 6:00 p.m. at the Safford Library Program
Meeting Room, 808 S. 7th Avenue, Safford, Arizona. Members of the public were invited to
attend and provide comments, and written comments were accepted by the City Clerk’s Office
until 4:00 p.m. on the day of the hearing.
Following the public hearing, the Mayor and City Council will consider the Acquisition of Control
application under a separate agenda item and make a recommendation of approval or
disapproval to the Arizona Department of Liquor Licenses and Control.
Analysis:
The Acquisition of Control application does not request a new liquor license for the Safford
Walgreens location. Rather, the application concerns the corporate ownership and control of
the existing licensee. The application is identified as a Multi-License Acquisition of Control
covering Walgreens locations throughout Arizona.

Oct. 12, 2026 Agenda Packet Page 10 of 82

The purpose of the public hearing is to provide an opportunity for the Mayor and City Council
to receive public comments regarding the application before considering its recommendation
to the Arizona Department of Liquor Licenses and Control.
Recommendation: Staff recommends that the Mayor and City Council conduct the public
hearing and receive public comments regarding the Acquisition of Control application
submitted on behalf of Walgreen Arizona Drug Co. (Walgreens).
Attachments:
1. Acquisition of Control Application
2. Public Hearing Notice

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NOTICE OF PUBLIC HEARING
In accordance with Section 38-431.01 of the Arizona Revised Statutes, NOTICE IS
HEREBY GIVEN that the MAYOR and CITY COUNCIL of the City of Safford, Graham
County, Arizona, will hold a PUBLIC HEARING on Monday, October 12, 2026, at 6:00
p.m., in the Safford Library Program Meeting Room at the SAFFORD LIBRARY,
located at 808 S. 7th Avenue, Safford, Arizona.
The Public Hearing will be held regarding an Acquisition of Control
application submitted on behalf of Walgreen Arizona Drug Co.
(Walgreens), located at 1995 W. Thatcher Boulevard, Safford,
Arizona.
All members of the public are invited to attend the hearing. For those
persons unable to attend, written comments will be accepted until 4:00 p.m.
the day of the public hearing in the Office of the City Clerk, 717 West Main
Street, Safford, Arizona 85546.
Dated and posted this 21st Day of September 2026.

Beatrice Driver, City Clerk

Oct. 12, 2026 Agenda Packet Page 23 of 82

Agenda Item #13.1
CITY COUNCIL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:

Mayor and Council
Beatrice Driver, City Clerk
Council Meeting Minutes
Monday, October 12, 2026, at 6:00 p.m.

Purpose and Recommended Action: Request for Mayor and City Council to review and approve
the Council Meeting Minutes for meetings held on September 28, 2026.
Attachments: Council Meeting Minutes

Oct. 12, 2026 Agenda Packet Page 24 of 82

MINUTES
CITY COUNCIL MEETING/WORK SESSION/
EXECUTIVE SESSION
MONDAY, SEPTEMBER 28, 2026, at 6:00 pm
LIBRARY PROGRAM ROOM • 808 S. 7TH AVE. SAFFORD, ARIZONA
To Watch or Listen Live: https://www.youtube.com/channel/UC-Owo9-wrpmi6JIIoZpEfxg/live
1.
WELCOME AND CALL TO ORDER:
2.
ROLL CALL:
COUNCIL PRESENT: Mayor Richard Ortega, Vice Mayor Arnold Lopez;
Councilmembers Steve McGaughey; Brad Hemphill; Luke Arbizo; Dusti Brantner;
and Alma Flores
COUNCIL ABSENT:
STAFF PRESENT: Eric Bejarano, City Manager; Beatrice Driver, City Clerk;
Brian Avila, Police Chief; Tyler Cluff, Police Captain; Patrick Anderson, Fire
Chief; Jaime Embick, P&CD Director; Jeff Low, Utilities Director; Kayla Hobbs,
Interim HR Director; Morgan Seale, Water Division Manager; Raymond
Osornio, Gas Department Manager; Cayden Curtis, Fleet Manager; Cody
McNutt, City Engineer; Victoria Silva, Library Director; Lesley Talley,
Assistant Library Director; Mo Abdelmottelb, IT Support Specialist; Systems
Administrator
OTHERS PRESENT: Sign-In sheet attached.
3.
4.
5.
6.

PLEDGE OF ALLEGIANCE: Vice Mayor Lopez
INVOCATION: Councilmember Flores
CITIZEN COMMENTS ON AGENDA ITEMS: Received three comment cards for the
variance public hearing. Commentors spoke during the public hearing.
CITIZEN COMMENTS ON NON-AGENDA ITEMS:
▪ Vance Bryce, Graham County Chamber of Commerce Director,
provided an update on upcoming Chamber and community events. He
stated that Cherish Lazarus would coordinate future requests for
Council participation in ribbon cuttings and Chamber events. Mr.
Bryce also provided an update on the second phase of the Chamber
Centennial renovation and thanked the City, United Way of Graham
and Greenlee Counties, the Town of Thatcher, and the Town of Pima
for their contributions. He announced several upcoming events,
including the Graham County Fair, a small-business contracting
program, Community Pride Days, the Safford Harvest Festival, and
Heroes and Hounds.

September 28, 2026, Draft Minutes Page 1 of 18

Oct. 12, 2026 Agenda Packet Page 25 of 82

▪

▪

David McCormick expressed opposition to the City’s use of automated
license plate readers. He questioned whether the cameras had
improved public safety and suggested comparing the Police
Department’s case-clearance rates before and after implementation.
Mr. McCormick cited other jurisdictions that had canceled or declined
to renew their contracts with Flock due to concerns regarding privacy,
misuse, and public trust. He asked the Council to reconsider the City’s
continued use of the cameras.
Cindy Woodman expressed opposition to the Flock Safety cameras
and encouraged the City to take potential legal concerns seriously.
She referenced a previous City matter involving Gila Resources and
urged the City to pay attention to the growing concerns surrounding
surveillance cameras throughout Arizona and the nation. Ms.
Woodman noted that legislative committees were reviewing the use
of Flock, Axon, and other camera systems, and stated that residents
cannot reasonably avoid the cameras while traveling throughout the
community. She concluded by stating that just because something is
legal does not make it right, and just because the City can do
something does not mean it should.

7.

PRESENTATIONS:
1. GRAHAM COUNTY STARS PRESENTATION ON THEIR ATTENDANCE AT THE 2026
LEAGUE OF ARIZONA CITIES AND TOWNS CONFERENCE: Presented by Meagan
Poindexter, three Graham County STARS, Michael Andazola, slideshow
presentation attached.

8.

CLOSE REGULAR COUNCIL MEETING AND RECONVENE INTO BOARD OF
ADJUSTMENT SESSION

9.

BOARD OF ADJUSTMENT VARIANCE REQUEST PUBLIC HEARING:
1. PUBLIC HEARING FOR DAVID CASILLAS VARIANCE REQUEST 1150 W 31ST
STREET: Public Hearing for David Casillas requesting a Variance Request to
17.12.030 E. Portable Carports of the City of Safford Municipal Code for Graham
County Parcel #103-34-125. The property is zoned R-2 and is addressed as 1150
W 31st Street. Jaime Embick, P&CD Director, presented the variance request
public hearing. She explained that staff discussed the City’s portable-carport
requirements with Mr. Casillas in May 2026. Because the required neighboringproperty-owner approval was not obtained, Mr. Casillas applied for a variance to
retain the structure. Ms. Embick reviewed the four findings required for approval
of a variance under Safford Municipal Code § 17.88.040(C). Ms. Embick stated
that staff recommended denial, finding that the property did not present unique
conditions or hardships distinguishing it from surrounding properties, that the lot
was similar in size and shape to other lots in the subdivision, and that the carport
had been constructed without a building permit.
There were four public comments made during the public hearing;

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Dorre Webster read a statement on behalf of neighboring property owner
Patricia Burton Haley opposing the variance. Ms. Haley’s statement described
ongoing concerns regarding debris, yard waste, vehicle-related materials,
construction activity, and other conditions she attributed to the property. The
statement also referenced prior disputes involving structures near the shared
property line, alleged trespassing, and interactions involving household pets.
Ms. Webster then spoke on her own behalf in opposition to the variance. She
described concerns regarding increased traffic, noise, vehicles and trailers,
individuals entering her property, and automotive and painting activities
allegedly occurring at the residence. She also expressed concern about possible
paint overspray and debris affecting her solar panels and property, as well as
damage to landscaping and concrete residue left near the street and sidewalk.
Ms. Webster stated that these circumstances had created ongoing conflicts and
safety concerns between the neighboring properties.
Robert Haley spoke in opposition to the variance. He stated that he and his wife
had lived in Safford for six years and expressed concerns regarding noise
associated with vehicle repair and restoration activities at Mr. Casillas’s property.
Mr. Haley stated that, in his opinion, the activities interfered with the quiet
enjoyment of his property and created dust, odors, noise, and fumes affecting
neighboring properties. He also expressed concern that allowing the additional
carport could facilitate an expansion of those activities and requested that the
variance be denied.
David Casillas addressed the Board as the applicant. He stated that he had lived
in Safford his entire life and that working on vehicles was a personal hobby rather
than a business. He explained that he works long hours and generally works on
his vehicles after returning home and before dark. Mr. Casillas stated that City
staff had inspected his property and that his existing belongings and structures
were within the applicable requirements, apart from the carport that was the
subject of the variance request. Mr. Casillas stated that he wanted the carport to
protect his vehicles and personal property from the sun. He explained that he had
poured concrete in the area to control weeds and debris and had offered to
construct and pay for a six-foot wall to screen the vehicles from the neighboring
property; however, the neighboring property owners did not agree to the
proposal. He stated that he had kept multiple vehicles on that portion of the
property for several years and had not previously been approached directly
regarding many of the concerns raised during the hearing.
There being no additional public comments, and Mayor Ortega closed the public
hearing. PUBLIC HEARING – FOUR COMMENTS MADE.
2. CLOSE PUBLIC HEARING

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3. DAVID CASILLAS VARIANCE REQUEST APPROVAL OR DENIAL: Request by David
Casillas for the Board of Adjustment to approve or deny a Variance Request to
17.12.030 E. Portable Carports of the City of Safford Municipal Code for Graham
County Parcel #103-34-125. The property is zoned R-2 and is addressed as 1150
W 31st Street. Jaime Embick, P&CD Director, presented the request for Mayor
and Council to approve or deny the variance request from Mr. Casillas.
Following the public hearing, the Board discussed the variance request. In
response to questions, Planning and Community Development Director Jaime
Embick explained that City building inspectors had discussed the portable-carport
requirements with Mr. Casillas before construction began. Because the proposed
location encroached into the required setback, approval from the adjoining
property owners was necessary before a building permit could be issued. After
the neighboring property owners declined to provide approval, the carport was
constructed without a permit. A stop-work order was subsequently issued, and
Mr. Casillas elected to apply for a variance rather than remove the structure.
Councilmember Flores asked whether Mr. Casillas attempted to obtain a building
permit after receiving the stop-work order dated August 13, 2026. Ms. Embick
explained that City building inspectors had been visiting the property for more
than a year. On May 20, 2026, Building Inspector Andrew Bell met with Mr.
Casillas regarding his plans to construct a carport on the concrete pad and
explained that permission from the adjoining property owners was required
because the proposed carport would encroach into the setback. The neighboring
property owners declined to provide permission; therefore, a building permit
could not be issued. After the City received a code complaint that the carport had
been constructed without the neighboring property owners’ permission or a
building permit, a stop-work order was issued. Mr. Casillas was given the option
to remove the structure or apply for a variance, and he elected to pursue the
variance. Ms. Embick stated that the stop-work order would remain in effect until
the Board made its decision. Depending upon the Board’s decision, Mr. Casillas
would either be given a timeframe to remove the structure or would be eligible
to obtain a building permit.
Councilmember Hemphill asked Ms. Embick to confirm whether all four findings
required under the City Code must be met for the variance to be approved. Ms.
Embick confirmed that all four findings must be met and stated that staff’s
recommendation for denial was based upon the request not meeting any of the
four required findings.
Councilmember Hemphill then asked whether the Board’s consideration was
limited to whether the carport met the setback requirements and did not include
the concerns raised regarding its appearance, alleged business activities, weeds,
debris, animals, or other neighborhood issues.

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Ms. Embick confirmed that those matters were separate from the variance
request. She explained that the City Code allows a portable carport to encroach
into the front, side, or rear setback when the property’s size, area, access, or
configuration does not otherwise permit the structure and all adjoining property
owners provide permission. Because the adjoining property owners did not
agree, the issue before the Board was whether to allow the carport within the
side setback.
Councilmember Hemphill asked whether the Board’s decision would determine
whether Mr. Casillas could finish constructing the carport or would be required
to remove it. Ms. Embick confirmed that it would.
Councilmember Brantner observed that the structure shown in the photographs
did not appear to be permanent and asked whether it was considered permanent
because it was not attached to the residence. Ms. Embick explained that it was
classified as a portable carport. She stated that portable carports must remain
open on all four sides and cannot be permanently attached or concreted into the
ground like a porch. She reiterated that, as Zoning Administrator, she could
permit an encroachment only with permission from all adjoining property
owners. Because the neighbors opposed the encroachment, she was unable to
approve it administratively, and Mr. Casillas appealed that determination to the
Board of Adjustment.
Councilwoman Brantner noted that the staff recommendation stated twice that
Mr. Casillas already had a similar structure on the property. She asked why the
existing structure was relevant and whether a prior adjustment had been granted
for it. Ms. Embick explained that similar structures throughout Mr. Casillas’s
neighborhood and other areas of the City may have existed before the City began
active enforcement and were considered grandfathered. She stated that the City
began more active enforcement approximately three and one-half to four years
earlier after adding two inspectors and full-time code enforcement. Existing
structures, including the gazebo on Mr. Casillas’s property, were grandfathered;
however, the carport under consideration was new construction that required a
permit because of its size and location within the setback. Ms. Embick
emphasized that Mr. Casillas had been informed before construction began that
he could not place the carport in that location without the neighbors’ permission.
Councilwoman Brantner asked Ms. Embick to clarify the requirement that special
circumstances be attached to the property. Ms. Embick explained that the Board
would have to find that the property had circumstances that did not apply to
other properties within the same zoning district, such as an unusual lot size,
shape, or configuration. She stated that the Board would need to find that Mr.
Casillas’s property was specifically different from other properties and that his
circumstances were not shared by other properties within the City.

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Vice Mayor Lopez asked whether the proposed six-foot wall would be allowed,
noting that portions of the property appeared to permit only a four-foot wall. Ms.
Embick stated that a six-foot wall could be constructed along the property line;
however, because of the carport’s location, the carport might have to be
removed to construct the wall. She stated that staff had not measured the area
to determine whether both would fit and could only confirm that the carport did
not meet the required side setback.
Vice Mayor Lopez stated that he had visited the area and observed several similar
structures in the neighborhood. He then asked whether the regulations could
change as part of the anticipated City Code review in 2027 and whether Mr.
Casillas could apply again if the Code were amended. Ms. Embick explained that,
following the November election on the General Plan, staff hoped to conduct a
comprehensive review of the City Code during the next fiscal year. The Mayor
and Council could consider amending the portable-carport regulations during
that process; however, staff and the Board were required to apply the regulations
currently in effect.
Ms. Embick stated that staff recommended denial because the variance request
did not meet the four findings required by the City Code.
Councilmember Hemphill motioned to deny Mr. Casillas Variance Request.
Councilmember Flores seconded the motion. Motion passed 6 to 1, with
Councilmember Brantner opposing. MOTION TO DENY VARIANCE REQUEST –
MOTION ADOPTED 6 to 1, COUNCILMEMBER BRANTNER OPPOSING.
10.

CLOSED BOARD OF ADJUSTMENT SESSION AND CONVENE INTO A WORK SESSION

11.

WORK SESSION:
1. JOINT MAYOR AND COUNCIL AND P&Z COMMISSION WORK SESSION TO
REVIEW THE PROPOSED ENTERTAINMENT DISTRICT PLAN: Request for the
Mayor and Council to hold a Joint Work Session with the Planning and Zoning
Commission to review the Entertainment District Plan. Jaime Embick, P&CD
Director, presented the proposed Entertainment District Plan. She explained that
the plan was prepared at no cost to the City through an EPA Brownfields Grant.
City staff worked with the Downtown Association, Planning and Zoning
Commission Chair Lee Patterson, and Stantec in developing the plan. The draft
was distributed to the Mayor and Council and the Planning and Zoning
Commission in early September for review. Ms. Embick requested that the Mayor
and Council identify any questions, concerns, or proposed changes so the plan
could be considered for adoption later in the meeting, either as presented or as
amended.

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Councilmember Brantner asked whether the planned area could be extended
farther west to include City Hall and Firemen’s Park, noting that many community
events occur in those areas. Ms. Embick explained that the officially designated
Entertainment District already included those properties. However, the proposed
plan focused on a smaller area to keep the projects manageable. She stated that,
after improvements were accomplished within the initial area, the City could
pursue future EPA Brownfields grant funding to expand planning efforts
throughout the remainder of the Entertainment District.
Ms. Embick clarified that the Entertainment District boundary was established by
Council resolution and would remain unchanged unless the Council adopted
another resolution modifying it. After reviewing the map, Vice Mayor Lopez asked
whether there was a limit on how frequently it could be amended. Ms. Embick
stated that the boundary shown was the district previously established by the
Council, which she believed occurred in 2019. She explained that the boundary
could be amended by a new resolution if downtown development expanded
farther south, west, or east. City Attorney Bill Sims confirmed that the Council
could amend the district boundary. When asked how frequently changes could
be made, Mr. Sims stated that he would verify the applicable law but did not
believe the boundary was subject to the same limitations as amendments to the
General Plan. Mr. Sims later confirmed that there was no time limitation on how
frequently the Entertainment District boundary could be amended.
Councilmember Brantner asked how designation as an Entertainment District
affected noise regulations and other requirements, particularly because the
district included residential properties. Ms. Embick explained that one of the
primary purposes of the district was to allow qualifying businesses to obtain
liquor licenses despite their proximity to residences, churches, or schools. She
cited Ginaveve’s Marketplace, the brewery, other downtown restaurants, and
street-closure events as examples. She noted that several churches, a school, and
residential properties were located within or near the district and would
otherwise create distance limitations for liquor licensing and alcohol service.
Councilmember Brantner asked whether Ms. Embick was seeking comments on
the specific strategies identified in the plan, including parking enforcement and
the possibility of a parking structure. Ms. Embick stated that the Mayor and
Council were being asked to discuss the document and identify any provisions
they wanted added, removed, or amended before considering the accompanying
resolution later in the meeting. She explained that the draft had already been
reviewed by the Downtown Association, Mr. Patterson, and City staff, and their
proposed changes had been incorporated.
Vice Mayor Lopez expressed concern that some concepts shown in the plan
appeared to reduce parking along Main Street. Ms. Embick acknowledged that
parking was an ongoing concern raised during meetings with downtown
businesses. She explained that the plan offered potential strategies for
addressing parking but did not commit the City to implementing any particular
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proposal. Instead, it would serve as a guide, support future discussions with
downtown businesses, and demonstrate that the City was actively addressing
parking when applying for grants.
Vice Mayor Lopez asked whether the plan complemented the City’s five- and tenyear planning efforts. Ms. Embick confirmed that improving downtown and
making it more walkable had been goals within the land-use categories of both
the 2016 and 2026 General Plans. She stated that the Entertainment District Plan
continued those efforts and provided another tool for pursuing grant funding and
creating a more walkable, visitor-friendly, and family-friendly downtown.
Vice Mayor Lopez asked whether the plan would create additional restrictions for
downtown historic buildings. Ms. Embick stated that it would not. She explained
that the City Code included a historic overlay zoning category that had not been
implemented and that any future implementation of the overlay would be the
process affecting historic properties. The Entertainment District Plan was a
planning document containing recommendations and possible next steps; it was
not a zoning regulation.
Councilmember Hemphill asked for confirmation that approving the plan would
not commit the City to implementing concepts such as timed parking or other
parking changes. Ms. Embick confirmed that the document presented nationwide
best practices and possible strategies from which the City could choose. Any
specific project or policy requires additional discussion and approval.
Mr. Sims agreed and emphasized that the plan was only a planning document. He
stated that any specific action would have to return to the Council for approval.
He explained that designation of the Entertainment District provided flexibility
regarding certain distance requirements, but only within the established district.
Councilmember McGaughey asked why the item was identified as a joint work
session with the Planning and Zoning Commission when no Commissioners
appeared to be participating other than one member. Ms. Embick explained that
the plan was provided to the Commission on September 1, 2026, and
Commissioners were invited to attend the work session or submit written
comments beforehand. No comments were received. She noted that Chair Lee
Patterson had attended earlier in the evening but left because he had no
comments and another engagement.
Councilmember Flores complimented the work completed on the plan and stated
that the document clearly outlined the steps necessary to accomplish the City’s
downtown goals. Ms. Embick stated that the plan also provided staff with a
practical tool for addressing the broad goal of improving downtown. Mayor
Ortega noted that implementing the plan would require continued coordination
among downtown merchants, including matters such as consistent business
hours, and would involve significant work by the businesses, the Chamber of
Commerce, and the City.
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There being no further discussion, Mayor Ortega closed the work session and
reconvened the regular meeting. INFORMATION/DISCUSSION
12.

CLOSE WORK SESSION AND RECONVENE INTO THE REGULAR MEETING

13.

NEW BUSINESS:
1. MINUTES: Request for Mayor and City Council to review and approve the
August 17th, 24th and September 17, 2026, Council Meeting Minutes. Beatrice
Driver, City Clerk, prepared the minutes for the August 17th, 24th and September
17th Council meetings. No comments made.
Councilmember Hemphill motioned to approve the minutes for August 17th,
24th and September 17th. Councilmember Flores seconded the motion. Motion
passed unanimously by voice/hand vote. MOTION ADOPTED.
2. TURF PARADISE OFF-TRACK BETTING LICENSE REQUEST – SARAH’S BULL PEN:
Request for Mayor and City Council to consider and take action regarding a
request from Turf Paradise for off-track betting at Sarah’s Bull Pen. Bill Sims,
City Attorney Bill Sims presented to Mayor and Council a request from Turf
Paradise for off-track betting at Sarah’s Bull Pen. Mr. Sims explained that, unlike
a liquor-license application, the Council had the authority to approve or deny the
proposed wagering facility. He noted that the City had previously approved offtrack betting facilities and that Turf Paradise was seeking to relocate its former
Safford Bowl operation to Sarah’s Bull Pen. Mr. Sims also welcomed Mr. Dave
Johnson, VP of Turf Paradise.
Mr. Johnson confirmed that this would be the first off-track betting operation at
Sarah’s Bull Pen. In response to Councilwoman Flores’s concerns regarding
available space, Mr. Johnson explained that a typical betting booth measured
approximately six feet by nine feet but could be reduced in size. He believed the
location could accommodate the booth and approximately six televisions. If
approved by the Council, a detailed floor plan would be submitted to the Arizona
Department of Gaming. He stated that the previous operation generally
attracted five to ten patrons, except during major events such as the Kentucky
Derby.
Mr. Johnson stated that off-track betting had operated in Safford for decades,
most recently at Safford Bowl and previously at Chalo’s. Mayor Ortega asked
about what the atmosphere would be like at Sarah’s Bull Pen, Mr. Johnson
explained that horse-racing patrons were generally older and interested in
watching and handicapping the races rather than creating a rowdy environment.
Mr. Johnson emphasized that the operation would be regulated by the Arizona
Department of Gaming and that affiliated personnel would be required to
undergo fingerprinting and background checks. He also confirmed that the
Council retained the authority to revoke its approval if problems arose.

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Councilmember Flores motioned to approve Turf Paradise off-track bedding
license request at Sarah's Bullpen. Councilmember Hemphill seconded the
motion. Motion passed unanimously by voice/hand vote. MOTION TO APPROVE
REQUEST – MOTION ADOPTED.
3. PURCHASE OF CATERPILLAR 420XE BACKHOE LOADER: Request for Mayor and
City Council to approve the purchase of a 2026 Caterpillar 420XE Backhoe
Loader and a Rockland General Purpose Grapple Bucket from Empire
Machinery. Raymond Osornio, Gas Department Manager, presented a request
for approval to purchase a 2026 Caterpillar 420XE backhoe loader and Rockland
general-purpose grapple bucket from Empire Machinery through the OMNIA
Partners cooperative purchasing contract. He explained that the Gas Division
regularly uses the backhoe for gas-line installations, emergency leak repairs, and
general system maintenance and also makes it available to the Electric and Water
Divisions.
Mr. Osornio stated that the Gas Division’s current 2006 John Deere backhoe was
approximately 20 years old and had reached the end of its reliable frontline
service life. Rather than trade it in, staff recommended transferring it to the golf
course to replace its older, unreliable backhoe. The existing golf course unit
would then be retired and disposed of through the City’s standard surplus
process.
Vice Mayor Lopez asked whether the City owned and maintained the golf course
equipment and whether the transfer would give the golf course another
unreliable machine. Mr. Osornio confirmed that the City owned the equipment
and that City mechanics maintained it. He explained that the John Deere
remained in good condition and was significantly more reliable than the golf
course’s existing unit. However, because the Gas Division required equipment
that could respond immediately during emergencies, staff recommended
replacing it as a frontline unit.
Councilmember Flores commended the City’s new Fleet Manager, Cayden Curtis,
for identifying opportunities to repurpose vehicles and equipment within other
City departments before sending them to auction. Mr. Osornio stated that the
John Deere would provide greater value to the golf course than the City would
receive by selling it and confirmed that it would not be scheduled for future
replacement after the transfer.
Councilmember Flores motioned to approve the purchase of the Caterpillar
420XE backhoe loader. Councilmember Arbizo seconded the motion. Motion
passed unanimously by voice/hand vote. MOTIONED ADOPTED.
4. CITY OF SAFFORD FLEET PURCHASE FROM KEMPTON CHEVROLET: Request for
Mayor and City Council to authorize the purchase of 19 vehicles with Kempton
Chevrolet in FY2027. Eric Bejarano, City Manager, presented the request on
behalf of Public Works Director Lance Henrie to purchase 19 replacement
vehicles from Kempton Chevrolet during Fiscal Year 2027. He explained that
approximately 50 of the City’s 153 vehicles had exceeded their useful lives when
the fleet’s condition was presented to the Council in May 2025.
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Approximately 25 vehicles were replaced during the previous fiscal year, with 19
additional replacements planned for the current fiscal year. Mr. Bejarano added
that the proposed purchase totaled approximately $1,518,623.45 and was within
the $1.9 million budgeted for vehicle replacements. Mr. Bejarano stated that
Kempton Chevrolet offered competitive fleet pricing, access to retail inventory
when fleet allocations were unavailable, and the benefit of generating local sales
tax revenue. Purchasing Chevrolet vehicles would also assist in standardizing the
City’s fleet. The City intended to initially cash-fund the purchase through existing
vehicle-replacement funds and later lease-finance the vehicles over five years
when favorable financing was identified.
Councilmember Flores asked whether separate Council approval would be
required before the City entered into a future lease-purchase agreement. Interim
Finance Director Lauri Wingenroth explained that the Council had previously
approved a resolution for the lease-purchase financing of up to $9 million for
vehicle and equipment purchases on July 27, 2026, including reimbursement of
purchases initially made with cash. Therefore, the necessary financing
authorization was already in place.
Councilmember Brantner asked why the list included both 2026 and 2027 modelyear vehicles and whether the City was taking advantage of discounted 2026
models when available. Fleet Manager Cayden Curtis explained that two 2026
vehicles were currently available from Kempton Chevrolet at discounted prices
and met the City’s needs. The remaining 2026 models were medium-duty
Chevrolet 4500 and 5500 vehicles that were being discontinued and needed to
be ordered while still available. Mr. Curtis explained that most vehicles rated
3500 and below would be 2027 models. The police Tahoes were specially ordered
Police Pursuit Vehicles with upgraded suspension, braking, and other features not
typically available in standard dealership inventory. The Police Department’s
upfitter had also begun planning for the 2027 models. He stated that purchasing
2026 Tahoes or similar vehicles would likely require the City to purchase used
vehicles because only new 2027 models were currently available.
Councilmember Flores motioned to approve the City of Safford Fleet purchase
from Kempton Chevrolet as a cash purchase and then do a lease after.
Councilmember Arbizo seconded the motion. Motion passed unanimously by
voice/hand vote. MOTION ADOPTED.
5. STREET DIVISION WATER TRUCK REPLACEMENT: Request for Mayor and City
Council to approve the purchase of a 2026 Freightliner M2 4000-gallon water
truck from Custom Truck One Source utilizing Sourcewell contract No. 091125CUK. Eric Bejarano, City Manager, presented on behalf of Lance Henrie, Public
Works Director Lance Henrie to purchase a 2026 Freightliner M2 4,000-gallon
water truck from Custom Truck One Source. He explained that the Street Division
uses a water truck for construction and maintenance activities. The Division’s
current 1996 Peterbilt water truck had exceeded its useful life and had
experienced ongoing maintenance problems for several years.
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Mr. Bejarano explained that Custom Truck One Source provided a Sourcewell
cooperative contract price of $178,074. The replacement was included in the
Fiscal Year 2027 budget and would be purchased using existing vehiclereplacement funds. Mr. Bejarano added that staff also recommended disposing
of the 1996 Peterbilt through public auction after the new truck was received.
Councilmember asked whether the City could transfer or sell the old truck to
another city or town rather than auctioning it. City Attorney Bill Sims explained
that the disposal of public property required the City to ensure that it received
appropriate value. He stated that an auction with an established minimum
acceptable price would protect the City’s interest and comply with the applicable
requirements.
Councilmember Flores motioned to approve the purchase of a 2026 Freightliner,
M2 4000-gallon water truck from Custom Truck One Source utilizing source well
contract. Councilmember Hemphill seconded the motion. Motion passed
unanimously by voice/hand vote. MOTION ADOPTED.
6. WATER DIVISION CATERPILLAR 320 EXCAVATOR REPLACEMENT: Request for
Mayor and City Council to approve the purchase of a Caterpillar 320 excavator
from Empire Machinery in the amount of $293,899.83, including sales tax,
utilizing the OMNIA Partners cooperative agreement, and to authorize the
trade-in of the Water Division's existing Caterpillar 320C excavator for an
estimated credit of $20,500.00, subject to inspection. Morgan Seale, Water
Division Manager, presented a request for approval to purchase a Caterpillar
320 hydraulic excavator from Empire Machinery through the OMNIA Partners
cooperative purchasing agreement. He explained that the Water Division’s
existing 2005 Caterpillar 320C excavator was used for large excavation projects,
system construction and maintenance, and emergency response. The existing
excavator had experienced mechanical and hydraulic failures that reduced its
dependability and increased the risk of equipment downtime.
Mr. Seale added that the new excavator was quoted at $293,899.83, including
sales tax. Staff recommended trading in the existing Caterpillar 320C for a credit
of $20,500, resulting in an anticipated net cost of $273,399.83.
Vice Mayor Lopez asked if the purchase was included in the budget and asked
when Empire would finalize the trade-in value. Mr. Seale confirmed that the
purchase was budgeted. Fleet Manager Cayden Curtis explained that Empire
had visually inspected the equipment before the items were included in the
budget. He clarified that the listed trade-in values were current, accurate, and
had already been agreed upon.
Councilmember Flores motioned to approve the purchase of a Caterpillar 320
excavator from Empire Machinery, utilizing the Omnia Partners Co-op
Agreement, and to authorize the trade-in of the Water Division's existing
Caterpillar 320C. Councilmember Hemphill seconded the motion. Motion
passed unanimously by voice/hand vote. MOTION ADOPTED.

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7. WATER DIVISION SKID STEER REPLACEMENT: Request for Mayor and City
Council to approve the purchase of a Caterpillar 265 XPS compact track loader
from Empire Machinery in the amount of $117,596.42, including sales tax,
utilizing the OMNIA Partners cooperative purchasing contract. Morgan Seale,
Water Division Manager, presented a request for approval to purchase a
Caterpillar 265 XPS compact track loader from Empire Machinery through the
OMNIA Partners cooperative purchasing contract. He explained that the Water
Division’s existing 2005 Caterpillar 268B skid steer was approximately 21 years
old and was used for construction, maintenance, material handling, and other
work throughout the water system.
Mr. Seale stated that the replacement would provide more dependable
equipment for routine projects and emergency response. The track
undercarriage, high-flow hydraulic system, and compatibility with multiple
attachments would also provide greater versatility for excavation, grading,
material handling, and site maintenance.
Councilwoman Brantner asked which department would receive the existing
skid steer. Staff explained that it would be transferred to the Public Works
Department and primarily used by the Streets and Parks Divisions, where an
operational need had been identified.
Councilmember Flores motioned to approve the purchase of a Caterpillar 265
XPS compact track loader from Empire Machinery, utilizing the Omnia Partners
Co-op purchasing contract. Councilmember Hemphill seconded the motion.
Motion passed unanimously by voice/hand vote. MOTION ADOPTED.
8. UTILITY SUPPORT VACUUM EXCAVATOR REPLACEMENT: Request for Mayor
and City Council to approve the purchase of one Vermeer VX50-800 trailermounted vacuum excavator from Vermeer Mountain West for the quoted
amount of $135,024.44, plus 10% contingency for applicable taxes or fees,
utilizing the Sourcewell cooperative purchasing contract. Morgan Seale, Water
Division Manager, presented a request for approval to purchase a Vermeer
VX50-800 trailer-mounted vacuum excavator from Vermeer Mountain West
through the Sourcewell cooperative purchasing contract. He explained that the
Utility Support Division’s existing 1998 GMC C7500 TopKick dry-vac system had
exceeded its useful life. The existing unit was difficult to operate, presented
challenges with debris handling, and frequently remained unused.
Mr. Seale stated that the new vacuum excavator would match the units
currently used by the Water and Gas Divisions, provide backup capacity when
another unit was unavailable, and be available for Electric Division projects.
Vermeer Mountain West provided a quote of $135,024.44, including sales tax
and the Sourcewell cooperative purchasing discount.
Councilmember Brantner asked where this would be going. Cayden Curtis
replied that this would most likely be sold through public auction.
Councilmember Flores motioned to approve the purchase of 1 Vermeer BX 50800 trailer mounted vacuum excavator from Vermeer Mountain West utilizing
the source well co-op purchase contract. Councilmember Hemphill seconded
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the motion. Motion passed unanimously by voice/hand vote. MOTION
ADOPTED.
9. WATER DIVISION MINI EXCAVATOR AND TRAILER PURCHASE: Request for
Mayor and City Council to approve the purchase of a Caterpillar 308 mini
hydraulic excavator and one Felling FT-24LP trailer for a combined amount of
$183,730.86, including sales tax, utilizing OMNIA Partners cooperative
purchasing agreements. Morgan Seale, Water Division Manager, presented a
request for approval to purchase a Caterpillar 308 mini hydraulic excavator from
Empire Machinery and a Felling FT-24LP trailer from Empire Truck and Trailer
through the OMNIA Partners cooperative purchasing agreements.
Mr. Seale explained that the Water Division’s existing 2005 Caterpillar 420D
backhoe was approximately 21 years old and was used for construction,
excavation, maintenance, and emergency response throughout the water
system. Empire Machinery quoted the excavator at $150,219.86, and Empire
Truck and Trailer quoted the trailer at $33,511, for a combined purchase price
of $183,730.86, including sales tax.
Councilmember Brantner asked where the existing backhoe would be
transferred. Fleet Manager Cayden Curtis stated that it would be transferred to
the Parks Division for continued City use.
Councilmember Flores motioned to approve the purchase of 1 Caterpillar 308
mini hydraulic excavator from Empire Machinery and one Felling F224 LP trailer
from Empire Truck and Trailer utilizing the Omnia Partners Co-op purchase
agreement. Councilmember Hemphill seconded the motion. Motion passed
unanimously by voice/hand vote. MOTION ADOPTED.
10. ROWLEY UPGRADE AND BOOSTER ENGINEERING SERVICES: Request for Mayor
and City Council to approve a professional services agreement with Bowman
for the Rowley Upgrade and Booster Project in the amount of $60,935.00 plus
10% for contingency purposes. Morgan Seale, Water Division Manager,
presented a request for approval of the professional service agreement with
Bowman for the Rowley upgrade and Booster Project in the amount of $60,935
plus 10% for contingency purposes. Mr. Seale explained that the Rowley
upgrade and Booster Project will replace aging water infrastructure that
currently travels through properties and near homes. The new infrastructure
would be realigned along roadways and through easements to improve access
for future maintenance, reduce water loss caused by failing pipelines, and
minimize service outages.
Mr. Seale added that Bowman previously completed approximately 90 percent
of the project design and was selected from the City’s on-call engineering list to
complete the design and provide engineering services through project
completion. The proposed agreement totaled $60,935, plus a ten-percent
contingency.
Councilwoman Flores asked whether the engineering work would make the
project shovel-ready for grant opportunities. Mr. Seale explained that the $2.4
million had already been set aside as part of the anticipated grant funding and
that the grant required a 20-percent match.
September 28, 2026, Draft Minutes Page 14 of 18

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He estimated that the City would contribute 20%, approximately $600,000,
toward a project totaling approximately $3 million and stated that the
engineering agreement represented the beginning of that work.
Vice Mayor Lopez asked if the Rowley area was south of 8th Street. Mr. Seale
replied that was correct it was located along Rowley Drive, off Robinson Ranch
Road and south of Eighth Street. Mr. Seale explained that the existing booster
facility, located in the small white brick building on Robinson Ranch Road, would
be relocated closer to Quail Ridge.
Councilmember Flores motioned to approve a professional service agreement
with Bowman for the Raleigh upgrade and booster project. Councilmember
Hemphill seconded the motion. Motion passed unanimously by voice/hand
vote. MOTION ADOPTED.
14.

RESOLUTIONS
1. RESOLUTION R26-029 ADOPTING THE ENTERTAINMENT DISTRICT AREA-WIDE
PLAN: Request for the Mayor and Council to discuss and approve, modify or
deny Resolution R26-029 adopting the Entertainment District Area-Wide Plan.
Jaime Embick, P&CD Director, presented a request for approval of Resolution
R26-029 for adoption of the Entertainment District Area-Wide Plan. Ms. Embick
explained that SEAGO received a $500,000 Environmental Protection Agency
Brownfields Assessment Grant in 2023, which funded the development of the
planning document. The plan was prepared in coordination with Stantec, the
Downtown Association, and City staff and had been reviewed during the work
session earlier in the meeting. Ms. Embick stated that the plan would assist the
City with continued revitalization efforts within the historic downtown area and
that its adoption was in the best interest of Safford residents.
Councilmember Flores motioned to approve Resolution R26-029 to adopt the
Entertainment District Area Wide Plan. Councilmember Hemphill seconded the
motion. Motion passed unanimously by voice/hand vote. MOTION ADOPTED,
READ INTO THE MINUTES BY THE CLERK.

15.

ORDINANCES
1. ORDINANCE O26-005 AMENDING CITY CODE SECTIONS 2.04.140 & 2.04.150:
Request for Mayor and City Council to complete second reading and approval
of Ordinance No. O26-005, amending City Code Sections 2.04.140 – Agenda
and 2.04.150 – Order of Business, to provide for the use of a Consent Agenda
for City Council meetings. Beatrice Driver, City Clerk, a request to approve
Ordinance O26-005 amending City Code Sections 2.04.140, Agenda, and
2.04.150, Order of Business, to provide for the implementation of a consent
agenda. She stated that the first reading was completed on August 24, 2026,
and recommended approval following the second reading.

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Vice Mayor Lopez stated that he understood the consent agenda would help
streamline meetings and allow routine housekeeping items to be approved
together. He asked whether the supporting documentation provided to the
Council would continue to be posted on the City’s website for public review. Ms.
Driver confirmed that the agenda-packet process would not change and that
the same supporting documents would continue to be publicly posted.
Vice Mayor Lopez also asked whether a Councilmember would request the
removal of an item from the consent agenda during the meeting rather than
requesting a change to the posted agenda beforehand. Ms. Driver confirmed
that any Councilmember should request during the meeting that an item be
removed from the Consent Agenda for further discussion. The motion to
approve the consent agenda would exclude that item, which would then be
considered separately following approval of the remaining consent-agenda
items.
Vice Mayor Lopez expressed concern that using a consent agenda could limit
the public’s understanding of how the Council reached its decisions or reduce
opportunities for Council discussion. Ms. Driver explained that every consentagenda item would remain individually listed and linked to its supporting
documentation within the publicly posted agenda packet. Members of the
public could review the materials, contact the Clerk’s Office for additional
information, or ask an elected official to request further discussion. She
emphasized that the consent agenda was intended only to streamline approval
of routine items and would not prevent any Councilmember from having an
item discussed separately.
Councilmember Flores motioned to approve Resolution R26-029 adopting the
Entertainment District Area Wide Plan. Councilmember Hemphill seconded the
motion. Motion passed unanimously by voice/hand vote. MOTION ADOPTED,
READ INTO THE MINUTES BY THE CLERK.
16.

CLOSE THE REGULAR MEETING AND CONVENE INTO EXECUTIVE SESSION @
7:54 PM: City Attorney Bill Sims stated for the record that the executive
session was solely for legal advice under A.R.S. § 38-431.03(A)(3).

17.

EXECUTIVE SESSION: PURSUANT TO ARIZONA REVISED STATUTES §38-431.03(A)(1-9).
THE CITY COUNCIL MAY ADJOURN EXECUTIVE SESSION AND ENTER OPEN SESSION TO
TAKE ACTION:
1. Mayor and City Council will meet in executive session with the City Attorney, City
Manager, and staff for discussion and update on personnel matters, pursuant to
A.R.S. § 38-431.03(A)(1)(3).

18.

CLOSE EXECUTIVE SESSION AND RECONVENE INTO THE REGULAR MEETING

September 28, 2026, Draft Minutes Page 16 of 18

Oct. 12, 2026 Agenda Packet Page 40 of 82

19.

ANNOUNCEMENT OF CURRENT EVENTS: The Mayor, any member of Council or City
Staff may at this time present a summary of current events. However, no discussion
shall take place on such items except for clarifying comments related to substance,
time, and location.
▪ City Manager gave recap of the weekend’s events

20.

REQUEST FUTURE AGENDA ITEMS: Any member of City Council may request that an
item be placed on the agenda for a regular meeting of the City Council per City of
Safford Code. If necessary, Council may have a discussion and take action to
determine if an item may be placed on an agenda for an upcoming City Council
meeting.
▪ Councilman McGaughey requested to have a review of the
Entertainment District.

21.

ADJOURNMENT: Councilmember McGaughey motioned to adjourn the meeting.
Councilmember Hemphill seconded the motion. Motion passed unanimously by
voice/hand vote. Meeting adjourned at 8:31 PM.

Richard Ortega, Mayor
ATTEST:

_________________________________
Beatrice C. Driver, CMC, City Clerk

STATE OF ARIZONA
COUNTY OF GRAHAM

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)

September 28, 2026, Draft Minutes Page 17 of 18

Oct. 12, 2026 Agenda Packet Page 41 of 82

CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the City Council
Meeting Minutes of the Safford City Council Meeting, Graham County, Arizona, held
Monday, September 28, 2026, and approved at a Regular Council Meeting held on Monday,
October 12, 2026. I further certify the meeting was duly called, held, and that a quorum was
present.

Beatrice C. Driver, CMC, City Clerk

September 28, 2026, Draft Minutes Page 18 of 18

October 12, 2026
Date

Oct. 12, 2026 Agenda Packet Page 42 of 82

Agenda Item #13.2
CITY COUNCIL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:

Mayor and Council
Beatrice Driver, City Clerk
Walgreens Acquisition of Control Liquor License Application
Monday, October 12, 2026, at 6:00 p.m.

Purpose: Request for Mayor and Council to make a recommendation of approval or disapproval
regarding an Acquisition of Control application submitted on behalf of Walgreen Arizona Drug
Co. (Walgreens), including the Walgreens location at 1995 W. Thatcher Boulevard, Safford,
Arizona.
Background: The City of Safford received notice of a Multi-License Acquisition of Control
application submitted on behalf of Walgreen Arizona Drug Co. (Walgreens). The application
applies to Walgreens liquor licenses at multiple locations throughout Arizona, including the
Walgreens located at 1995 W. Thatcher Boulevard in Safford.
The application identifies Walgreen Arizona Drug Co. as the owner/licensee and Walgreens
Holding Company as its stockholder. It also identifies Blazing Star Parent LLC within the
corporate ownership structure. 09.2026 Walgreens Liquor Licens…
A public hearing regarding the application was conducted immediately preceding this agenda
item to provide an opportunity for public comment.
Analysis: The Acquisition of Control application does not request a new liquor license for the
Safford Walgreens location. Rather, the application concerns the corporate ownership and
control of the existing licensee. The application is identified as a Multi-License Acquisition of
Control covering Walgreens locations throughout Arizona. 09.2026 Walgreens Liquor Licens…
Following the public hearing and consideration of the application and any comments received,
the Mayor and City Council may recommend approval or disapproval of the application to the
Arizona Department of Liquor Licenses and Control.

Oct. 12, 2026 Agenda Packet Page 43 of 82

Recommendation: Staff recommends that the Mayor and City Council recommend approval of
the Acquisition of Control application submitted on behalf of Walgreen Arizona Drug Co.
(Walgreens), including the Walgreens location at 1995 W. Thatcher Boulevard, Safford, Arizona,
and direct the City Clerk to forward the Council’s recommendation to the Arizona Department
of Liquor Licenses and Control.
Attachments:
1. Acquisition of Control Application
2. Public Hearing Notice

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Oct. 12, 2026 Agenda Packet Page 55 of 82

NOTICE OF PUBLIC HEARING
In accordance with Section 38-431.01 of the Arizona Revised Statutes, NOTICE IS
HEREBY GIVEN that the MAYOR and CITY COUNCIL of the City of Safford, Graham
County, Arizona, will hold a PUBLIC HEARING on Monday, October 12, 2026, at 6:00
p.m., in the Safford Library Program Meeting Room at the SAFFORD LIBRARY,
located at 808 S. 7th Avenue, Safford, Arizona.
The Public Hearing will be held regarding an Acquisition of Control
application submitted on behalf of Walgreen Arizona Drug Co.
(Walgreens), located at 1995 W. Thatcher Boulevard, Safford,
Arizona.
All members of the public are invited to attend the hearing. For those
persons unable to attend, written comments will be accepted until 4:00 p.m.
the day of the public hearing in the Office of the City Clerk, 717 West Main
Street, Safford, Arizona 85546.
Dated and posted this 21st Day of September 2026.

Beatrice Driver, City Clerk

Oct. 12, 2026 Agenda Packet Page 56 of 82

Agenda Item #13.3
CITY COUNCIL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:

Mayor and Council
Eric Bejarano, City Manager
Interim Public Management (IPM) – Interim Finance Director Services
Monday, Oct. 12, 2026, at 6:00 p.m.

Purpose: To request Mayor and Council approval to extend the City’s engagement with Interim
Public Management, LLC (IPM) for Interim Finance Director services on a month-to-month basis
following the initial term of the agreement.
Background: The City entered into a Schedule of Engagement with Interim Public Management,
LLC to provide Interim Finance Director services beginning August 17, 2026. The engagement
provides for services four days per week, typically Monday through Thursday, through a
combination of on-site and off-site work. The current service fee is $5,511 per week, along with
reimbursement for eligible business-related mileage and lodging expenses.
The initial term of the engagement continues through October 17, 2026. The agreement
provides that the City and IPM will meet prior to the expiration of the initial term to discuss an
extension. Any extension of the agreement is subject to City Council approval. If approved, the
agreement will continue on a month-to-month basis.
Analysis: The Interim Finance Director provides continuity and experienced financial leadership
for the City during the recruitment and selection process for a permanent Finance Director.
Continuing the engagement will allow the City to maintain stability within the Finance
Department and support ongoing financial operations, budgeting, reporting, and other
departmental responsibilities.
The month-to-month structure provides the City flexibility to maintain these services during the
transition while continuing its efforts to recruit a permanent Finance Director. Following the
extension, either party may terminate the agreement without cause by providing 30 days’
written notice.
Recommendation: Staff recommends that the Mayor and Council approve the extension of the
Schedule of Engagement with Interim Public Management, LLC for Interim Finance Director
services on a month-to-month basis, under the existing terms and conditions, effective October
18, 2026, and authorize the City Manager to execute any necessary documents related to the
extension.
Attachment: Schedule of Engagement E with Interim Public Management, LLC
Oct. 12, 2026 Agenda Packet Page 57 of 82

SCHEDULE OF ENGAGEMENT E
TO
PROFESSIONAL SERVICES AGREEMENT EFFECTIVE NOVEMBER 20, 2023
BETWEEN THE PARTIES
Effective Date of Schedule: August 12, 2026
Client: City of Safford, Arizona
Services: Interim Finance Director
Expected Commencement Date for Engagement: Monday, August 17, 2026
Expected Services Performance: 4 days per week, typically Monday through Thursday, on-and
off site
Fees: Client shall pay to IPM the Fees set forth below, in consideration of the Services rendered
by IPM hereunder:
Services Fees:

The Client shall pay IPM the following fee for each week during
which the Consultant or other IPM representatives provides
Services to the Client: $5,511 per week, per Consultant or other
IPM resource

The Services Fees set forth above shall increase by five percent on July 1, 2027, and annually
thereafter if the agreement is extended to that date. Services Fees may be prorated by IPM as
appropriate. If Client expressly approves or requests that a Contractor work overtime hours, and
if IPM is required to pay such Consultant overtime rates for such work, Client hereby agrees that
its rates for such Consultant with respect to such overtime hours shall be 1.5 times the Services
Fees rates set forth above.
Expenses. Client shall reimburse IPM for the following expenses:
• Actual cost for business-related mileage at IRS standard rates and lodging reasonably
related to the performance of the Services.
Term: This Schedule shall commence upon its stated Commencement Date and shall continue
until October 17, 2026, and shall continue month to month after said date. Ten (10) business
days prior to October 17, 2026, the Client and IPM will meet to discuss extension of this
Schedule. Any extension shall be subject to City council approval. This Schedule may be
terminated either by either party with cause by providing the other party at least fifteen (15)
days’ prior written notice of termination for cause, provided that if the party giving such notice
agrees that such cause has been cured during the first seven (7) days of such notice period then
such notice of termination shall have no force or effect. Following any extension after October
17, 2026, either party may terminate this Schedule without cause by providing the other party
thirty (30) days’ prior written notice. Should the Client terminate the agreement before October

Page 1 of 2

Oct. 12, 2026 Agenda Packet Page 58 of 82

17, 2026, Client shall pay to IPM as a termination fee and not as a penalty fifty percent (50%) of
the Services Fee set forth above for each week remaining between the date of Client’s early
termination and
October 17, 2026.
IN WITNESS WHEREOF the parties have executed this Schedule, effective on the
Effective Date described above.
Client: City of Safford Arizona

08/12/2026
By: Eric Bejarano, City Manager

Agreed to and accepted by Interim Public Management, LLC:

By:

08/12/2026
Nicole Lance, CEO

Date

Page 2 of 2

Oct. 12, 2026 Agenda Packet Page 59 of 82

Date

Agenda Item #13.4
CITY COUNCIL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:

Mayor and Council
Morgan Seale, Water Division Manager
Effluent System Evaluation Engineering Services
Monday, October 12, 2026, at 6:00 p.m.

Purpose: This is a request for Mayor and City Council to approve an engineering services
proposal from WaterWorks Engineers for a planning-level evaluation of the City's effluent
system in the amount of $50,000 plus 10% contingency utilizing the City on-call services.
Strategic Goals: Financial Management and Infrastructure
Background: The City of Safford owns and operates the wastewater effluent reclamation
distribution system. The City seeks to evaluate the system, analyze effluent quality, assess the
efficiency of the existing storage methods and future planning. After reviewing system flows
and tracking usage at the Golf Course, the City believes alternative storage methods may
create efficiencies that could potentially conserve roughly 100 million gallons of reclaimed
water per year.
The City budgeted funds to line a sewer main in FY27. Staff recommends moving that project to
FY28 and using the FY27 funds to evaluate the potential of the reclaimed water system. Water
Works Engineers will evaluate storage alternatives, develop planning-level concepts, and
provide cost and implementation recommendations.
Recommendation: Approve the engineering services proposal from WaterWorks Engineers for
the City of Safford Effluent System Evaluation in the amount of $50,000 plus 10% contingency.
Attachment:
Water Works Engineers Effluent System Evaluation Proposal

Oct. 12, 2026 Agenda Packet Page 60 of 82

EXHIBIT A
ENGINEERING SCOPE AND FEE PROPOSAL
City of Safford Effluent System Evaluation
Effluent Quality, Evaporation/Infiltration Reduction, and Future Storage Planning

Prepared for:

City of Safford

Project:

Effluent System Evaluation

Prepared by:

Water Works Engineers

Date:

September 21, 2026

Planning-Level Engineering Evaluation
This proposal provides a recommended scope, deliverables, schedule, assumptions, and fee for evaluating the City
effluent system and identifying future storage improvements.

City of Safford Effluent System Evaluation | Engineering Scope and Fee Proposal
Oct. 12, 2026 Agenda Packet Page 61 of 82

September 21, 2026
Jeff Low, Utilities Director
City of Safford
405 W. Discovery Park Blvd.
Safford, AZ 85546
Subject: Engineering Scope and Fee Proposal - Effluent System Evaluation
Dear Mr. Low:
Water Works Engineers is pleased to submit this engineering scope and fee proposal to evaluate the City of Safford
effluent system. The proposed evaluation will focus on effluent quality, reduction of evaporation and infiltration losses,
and planning for future effluent storage tanks at the wastewater treatment plant and the City golf course.
The proposed work is intended to provide the City with a practical, defensible planning document that identifies nearterm and long-term improvements, evaluates storage needs, develops preliminary design concepts, and provides
planning-level construction cost opinions for capital improvement planning.
We appreciate the opportunity to support the City on this important effluent reuse and water resource reliability effort.
The following proposal presents our recommended scope of services, deliverables, assumptions, schedule, and fee.
Feel free to contact me if you have any questions or comments.
-

Cell: 602-909-8191
Email: [email protected]

Thank you for your consideration.
Sincerely,
Water Works Engineers

__________________________________
Rob Bryant, PE
Principal-in-Charge

City of Safford Effluent System Evaluation | Engineering Scope and Fee Proposal
Oct. 12, 2026 Agenda Packet Page 62 of 82

1. Project Understanding
The City of Safford currently operates an effluent system that conveys, stores, and reuses treated wastewater effluent.
The City desires to evaluate the existing effluent system to better understand current effluent quality, operational
constraints, system losses, and future storage needs.
The primary objectives of this project are to:
1.
2.
3.
4.
5.
6.

Evaluate the existing City effluent system.
Review effluent quality and identify treatment or operational issues that may impact reuse.
Identify areas where evaporation and infiltration losses may be occurring.
Develop practical design solutions to reduce effluent losses.
Determine the recommended size and location of future effluent storage tanks at the wastewater treatment plant
and the City golf course.
Prepare planning-level recommendations, costs, and implementation sequencing.

This scope is intended to provide the City with a clear technical basis for budgeting, capital planning, and future design
of effluent system improvements.

2. Scope of Services
Task 1 - Project Management and Coordination
The Engineer will provide project management, coordination, and communication with City staff throughout the project.
•
•
•
•
•
•
•

Prepare project kickoff agenda.
Conduct one kickoff meeting with City staff.
Develop and maintain project schedule.
Coordinate data requests and review comments.
Conduct internal QA/QC of technical deliverables.
Prepare monthly progress updates.
Conduct one draft review meeting and one final presentation meeting.

Deliverables:
•
•
•
•

Project schedule.
Meeting agendas and summaries.
Monthly progress updates.
Comment response log for draft deliverables.

Task 2 - Data Collection and Existing System Review
The Engineer will request and review available information related to the City’s existing effluent system.
•
•
•
•
•
•
•
•
•
•
•
•

WWTP effluent flow records.
Effluent quality data.
Reuse system maps and as-built drawings.
Golf course irrigation records.
Existing storage pond or basin information.
Pump station information.
Irrigation demand records.
Seasonal operational data.
Previous engineering studies or reports.
ADEQ permit requirements related to effluent reuse.
SCADA trends, if available.
Historical water balance information, if available.

Deliverables:
•
•
•

Data request list.
Existing effluent system summary.
Data gap summary.

Task 3 - Site Visits and Field Investigation
The Engineer will conduct field visits to observe the existing effluent facilities and potential future storage tank locations.
The scope assumes one two-day site visit by two engineering staff.
City of Safford Effluent System Evaluation | Engineering Scope and Fee Proposal
Oct. 12, 2026 Agenda Packet Page 63 of 82

•
•
•
•
•
•
•
•

WWTP effluent discharge and storage areas.
Existing effluent conveyance infrastructure.
Existing ponds, basins, or open storage facilities.
Known or suspected seepage/infiltration areas.
Golf course effluent receiving facilities.
Potential WWTP storage tank locations.
Potential golf course storage tank locations.
Site access, utilities, grading, drainage, and constructability constraints.

Deliverables:
•
•
•

Field observation notes.
Site photographs.
Preliminary list of constraints and opportunities.

Task 4 - Effluent System Water Balance
The Engineer will prepare a planning-level water balance for the effluent system to estimate flows, reuse demands,
storage needs, and system losses.
•
•
•
•
•
•
•
•

WWTP effluent production.
Existing effluent reuse demand.
Golf course seasonal irrigation demand.
Estimated evaporation losses.
Estimated seepage/infiltration losses.
Wet-weather and dry-weather operating conditions.
Seasonal storage surplus and deficit periods.
Potential future reuse demand scenarios.

Deliverables:
•
•
•

Planning-level effluent water balance.
Seasonal storage demand summary.
Estimated system loss summary.

Task 5 - Evaporation and Infiltration Reduction Alternatives
The Engineer will identify and evaluate alternatives to reduce effluent losses caused by evaporation and infiltration.
•
•
•
•
•
•
•
•

Replacing open pond storage with covered tanks.
Lining existing ponds or basins.
Converting existing storage to lined and covered facilities.
Installing floating covers.
Improving or replacing open conveyance facilities, if applicable.
Operational modifications to reduce residence time in open storage.
Pump, control, leak detection, and isolation improvements.
Storage redistribution between WWTP and golf course.

Deliverables:
•
•
•

Alternatives evaluation matrix.
Recommended evaporation and infiltration reduction strategies.
Planning-level cost opinions.

Task 6 - Future Storage Tank Sizing
The Engineer will determine the recommended planning-level size of future effluent storage tanks at the WWTP and the
City golf course.
•
•
•
•
•
•

Existing WWTP effluent production.
Existing and future reuse demand.
Golf course irrigation demand.
Diurnal and seasonal demand variation.
Operational reserve volume.
Redundancy and maintenance needs.
City of Safford Effluent System Evaluation | Engineering Scope and Fee Proposal
Oct. 12, 2026 Agenda Packet Page 64 of 82

•
•
•
•

Potential phased construction.
Available land area.
Hydraulic grade line and pumping requirements.
Tank type and constructability.

Deliverables:
•
•
•
•

WWTP storage tank sizing summary.
Golf course storage tank sizing summary.
Recommended near-term and long-term storage volumes.
Tank type comparison.

Task 7 - Future Storage Tank Location Evaluation
The Engineer will evaluate potential storage tank locations at the WWTP and the City golf course.
•
•
•
•
•
•
•
•
•
•
•
•
•

Available land area.
Site access.
Existing utilities.
Hydraulic compatibility.
Connection to existing effluent piping.
Proximity to pumping facilities.
Electrical and controls needs.
Drainage and grading constraints.
Floodplain considerations based on available mapping.
Geotechnical considerations based on desktop review.
Visual impacts.
Constructability and maintenance access.
Future expansion potential.

Deliverables:
•
•
•
•

Potential WWTP tank location exhibit.
Potential golf course tank location exhibit.
Preferred location recommendation.
Planning-level site constraints summary.

Task 8 - Preliminary Design Concepts
The Engineer will prepare preliminary design concepts for recommended improvements. The concepts will be suitable
for planning and budgeting but will not constitute final design or construction documents.
•
•
•
•
•
•
•
•

Effluent storage tank layouts.
Pumping improvements.
Piping connections.
Valve and control improvements.
Pond lining or cover improvements.
Conversion of open storage to closed storage.
Golf course storage and delivery improvements.
SCADA/control concepts for storage level, pumping, and alarms.

Deliverables:
•
•
•
•

Preliminary design concept figures.
Recommended system configuration.
Preliminary hydraulic considerations.
Summary of future design requirements.

Task 9 - Opinion of Probable Construction Cost
The Engineer will prepare planning-level opinions of probable construction cost for the recommended improvements.
•
•
•
•

WWTP storage improvements.
Golf course storage improvements.
Effluent conveyance improvements.
Evaporation/infiltration reduction improvements.
City of Safford Effluent System Evaluation | Engineering Scope and Fee Proposal
Oct. 12, 2026 Agenda Packet Page 65 of 82

•
•
•
•

Pumping, electrical, and controls improvements.
Site civil improvements.
Construction contingency.
Engineering, permitting, and construction administration allowances.

Deliverables:
•
•
•

Planning-level cost opinion.
Phased capital improvement summary.
Recommended implementation sequence.

Task 10 - Technical Memorandum and Final Presentation
The Engineer will prepare a draft and final technical memorandum summarizing the evaluation, findings, and
recommendations.
•
•
•
•
•
•
•
•
•
•
•
•
•

Executive summary.
Existing system description.
Effluent quality evaluation.
Water balance.
Estimated evaporation and infiltration losses.
Alternatives evaluation.
Recommended improvements.
Storage tank sizing.
Storage tank location recommendations.
Preliminary design concepts.
Planning-level construction costs.
Implementation plan.
Recommended next steps.

Deliverables:
•
•
•

Draft technical memorandum in PDF format.
Final technical memorandum in PDF format.
Final presentation slide deck.

3. Assumptions
1. The City will provide available flow, quality, mapping, and operational data.
2. Existing survey and record drawing information will be used for planning-level evaluations.
3. New survey is not included.
4. Geotechnical investigation is not included.
5. Laboratory testing is not included.
6. The evaluation will be planning-level and suitable for budgeting and future design authorization.
7. Final construction documents are not included.
8. Permitting services are not included in the base scope.
9. Meetings will generally be conducted virtually unless a site visit or in-person presentation is specifically required.
10. Cost opinions will be planning-level and are not guaranteed construction bids.
11. The City will provide access to WWTP and golf course facilities.
12. The project will evaluate up to three potential WWTP tank locations and up to three potential golf course tank
locations.

5. Schedule
The anticipated project duration is approximately 12 to 14 weeks from notice to proceed, assuming timely receipt of City
data and review comments.
Phase

Duration

Project kickoff and data request

1 week

Data review and existing system evaluation

2 weeks

Site visit and field investigation

1 week

Effluent quality and water balance evaluation

3 weeks

City of Safford Effluent System Evaluation | Engineering Scope and Fee Proposal
Oct. 12, 2026 Agenda Packet Page 66 of 82

Alternatives and storage tank sizing

3 weeks

Draft technical memorandum

2 weeks

City review period

2 weeks

Final technical memorandum and presentation

1 week

6. Proposed Fee
The proposed fee for the base scope of services is summarized below. The proposed fee includes labor, project
management, internal QA/QC, and travel for one two-day site visit by two engineering staff.
Task

Description

Fee

1

Project Management and Coordination

$2,500

2

Data Collection and Existing System Review

$3,000

3

Site Visits and Field Investigation

$4,000

4

Effluent System Water Balance

$3,500

5

Evaporation and Infiltration Reduction Alternatives

$7,000

6

Future Storage Tank Sizing

$2,500

7

Future Storage Tank Location Evaluation

$6,000

8

Preliminary Design Concepts

$6,000

9

Opinion of Probable Construction Cost

$2,500

10

Technical Memorandum and Final Presentation

$13,000

Total Proposed Fee

$50,000

7. Deliverables Summary
1. Data request list.
2. Meeting agendas and summaries.
3. Existing effluent system summary.
4. Field observation notes and photographs.
5. Effluent water balance.
6. Evaporation and infiltration reduction alternatives matrix.
7. WWTP storage tank sizing recommendation.
8. Golf course storage tank sizing recommendation.
9. Tank location exhibits.
10. Preliminary design concept figures.
11. Planning-level construction cost opinion.
12. Draft technical memorandum.
13. Final technical memorandum.

City of Safford Effluent System Evaluation | Engineering Scope and Fee Proposal
Oct. 12, 2026 Agenda Packet Page 67 of 82

Agenda Item #15.1
CITY COUNCIL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:

Mayor and Council
Eric Bejarano, City Manager
Charitable and Non-Profit Donation Program Work Session
Monday, Oct. 12, 2026, at 6:00 p.m.

Purpose: Provide Mayor and Council with a historical overview of the City of Safford Charitable
and Non-Profit Donation Program and receive Council direction regarding the process to be
used in considering Fiscal Year 2027 funding awards.
The FY2027 application period has closed, and the City received 14 applications. Individual
applications will not be reviewed or considered during this work session. The discussion is
intended to establish Council's preferred approach for evaluating applications and determining
funding awards at a future Council meeting.
Background: The City of Safford Charitable and Non-Profit Donation Program was established
by the Mayor and City Council in 2023. During development of the FY2024 budget, Council
discussed creating a formal opportunity for charitable and non-profit organizations serving the
Safford community to request financial support from the City.
Council initially appropriated $50,000 in the FY2024 budget for the program. Staff subsequently
developed eligibility guidelines and a standardized application process, which Council reviewed
during a work session on June 26, 2023. On July 24, 2023, Council adopted Resolution R23-021,
formally establishing the program.
Resolution R23-021 recognized the City's longstanding interest in building and supporting a
strong sense of community and established the program to provide financial support to
qualifying charitable and non-profit organizations that provide services and benefits to the
Safford community.
Under the established program guidelines, organizations requesting funding must meet
specified eligibility requirements, including providing services or activities within Safford,
meeting organizational and tax-exempt requirements, and demonstrating how the requested
funding would benefit Safford residents.
The original program established a maximum award of $5,000 per organization per fiscal year,
with individual funding awards requiring approval by a majority vote of the City Council.
Oct. 12, 2026 Agenda Packet Page 68 of 82

The program has continued as an opportunity for the City to support qualifying organizations
that provide programs, services, and resources benefiting the Safford community.
For FY2027, the City opened the annual application period in accordance with the established
program. The application period has now closed, and 14 applications have been received.
Analysis: This discussion is being brought forward at the request of Councilman McGaughey
during the August 24, 2026, Council meeting. Prior to presenting the FY2027
Charitable/Nonprofit Funding applications to the Mayor and Council, staff is seeking direction
on how Council would like the applications to be reviewed and considered for funding.
Council may discuss whether to continue the existing approach or establish a different
methodology for FY2027, including how eligible applications should be evaluated, whether
funding priorities should be established, how available funds should be distributed, and what
information Council would like presented when the applications return for formal
consideration.
Establishing the methodology prior to reviewing individual applications provides a consistent
and transparent framework for considering all FY2027 requests. Following Council direction,
staff will apply the established process and return the FY2027 applications and appropriate
information to Council at a future meeting for consideration and possible funding awards.
Recommendation: Staff recommends that Mayor and Council discuss the Charitable and NonProfit Donation Program and provide direction regarding the process and methodology to be
used for consideration and allocation of FY2027 program funds.
Attachment:
1. Resolution R23-021
2.Charitable and Non-Profit Donation Program Eligibility Guidelines

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City of Safford
Guidelines for Disbursement of City Funds to Charitable or Non-profit Organizations
Eligibility
•

Organiza�ons applying for funds must be providing services or ac�vi�es in Safford.

•

Must be established for a minimum of two years.

•

Must be chartered or incorporated through the Arizona State Corpora�on Commission

•

Must be a tax-exempt en�ty as determined by the federal Internal Revenue Service (IRS).

Applica�on Process
All organiza�ons applying for funds must submit a completed Non-Profit Dona�on Request Applica�on.
Unless otherwise noted, the following documents must be submited with all applica�ons:
1. Transmital Leter – All organiza�ons applying for funds must submit a transmital leter that
includes the following informa�on:
a) Organiza�onal mission.
b) Specific benefit(s) of the organiza�on’s services and ac�vi�es to Safford residents.
c) The impact on your proposed efforts if City funding is not forthcoming.
2. A completed applica�on “FY2024 City of Safford Charitable/Nonprofit Organiza�on – Request for
City Funds”.
3. A copy of the IRS tax exemp�on cer�ficate. **
4. An up-to-date lis�ng of names of the principal officers and Board of Directors.
5. A copy of the organiza�on’s most recent financial report.
**Organiza�ons that previously applied for and received city funds in the current fiscal year do not need
to resubmit item (3) under the “Applica�on” sec�on (above) unless there are changes or updates to
these documents. If changes were made, please submit the most current version of the document(s)
with the applica�on.

Distribu�on of Funds
Funding awards will be disbursed for those applica�on requests that have been approved by a majority
vote of the City of Safford City Council. Up to $5,000 per fiscal year may be awarded per applicant.

Oct. 12, 2026 Agenda Packet Page 71 of 82

Application
FY 2024 City of Safford Charitable and Non-Profit Organization
Request for City Funds
Sec�on I – Organiza�on Informa�on
Organiza�on Name: ____________________________________________________________________
Mailing Address: _______________________________________________________________________
Phone Number: ______________________________ Fax Number: ______________________________
Email Address: _______________________________
Website Address (If Applicable): ___________________________________________________________
Name, Title, and Phone Number of Primary Contact: __________________________________________
_____________________________________________________________________________________
Name, Title, and Phone Number of Chief Execu�ve Officer: _____________________________________
_____________________________________________________________________________________
When was the organiza�on established? ____________________________________________________
Is the organiza�on IRS 501 (c)? ______ Yes ______ No.
If “Yes” please atach a copy of the IRS determina�on leter
If “No” please indicate type of organiza�on: _________________________________________________
Does organiza�on have bonding insurance? ______ Yes ______ No
If “Yes” please list �tles of persons bonded and the amounts ___________________________________
Is the organiza�on chartered or incorporated through the Arizona Corpora�on Commission?
______ Yes ______ No

Oct. 12, 2026 Agenda Packet Page 72 of 82

FY 2024 City of Safford
Area Charitable and Non-Profit Organiza�ons
Request for City Funds
Page | 2

Sec�on II – Proposal Informa�on
Please give a summary of the request, including the number of Safford residents specifically served by
the request.
Specifically describe the outcomes that will result from the expenditure of these city funds (program,
project, administra�ve etc.). Please use no more than a single 8” X 11.5” piece of paper, single spaced,
12pt font.

Sec�on III – Budget
Total FY 2024 Funding Requested from the City of Safford: ______________________________________
Organiza�on’s total annual budget: ________________________________________________________
Organiza�on's Fiscal Year End (month/date): ________________________________________________

Sec�on IV – Authoriza�on
I, ______________________________________, do hereby cer�fy that this applica�on and related
documenta�on is true to the best of my knowledge, informa�on, and belief. I further agree that by signing
this applica�on, this agency agrees to abide by the City of Safford policies.
I further agree that organiza�onal membership or par�cipa�on is open to all residents and businesses in
the city without regard to race, na�onal origin, religion, or sex.
Signature: __________________________________________________ Date: _____________________
Title: ______________________________________________________

Oct. 12, 2026 Agenda Packet Page 73 of 82

City of Safford
Guidelines for Disbursement of City Funds to Charitable or Non-profit Organizations
Eligibility
•

Organizations applying for funds must be providing services or activities in Safford.

•

Must be chartered or incorporated through the Arizona State Corporation Commission

•

Must be a tax-exempt entity as determined by the federal Internal Revenue Service (IRS).

Application Process
All organizations applying for funds must submit a completed Non-Profit Donation Request Application.
Unless otherwise noted, the following documents must be submitted with all applications:
1. Transmittal Letter – All organizations applying for funds must submit a transmittal letter that
includes the following information:
a) Organizational mission.
b) Specific benefit(s) of the organization’s services and activities to Safford residents.
c) The impact on your proposed efforts if City funding is not forthcoming.
2. A completed application “FY2027 City of Safford Charitable/Nonprofit Organization – Request for
City Funds”.
3. A copy of the IRS tax exemption certificate. **
4. An up-to-date listing of names of the principal officers and Board of Directors.
5. A copy of the organization’s most recent financial report.
6. A copy of the organization’s W9.
**Organizations that previously applied for and received city funds in the current fiscal year do not need
to resubmit item (3) under the “Application” section (above) unless there are changes or updates to
these documents. If changes were made, please submit the most current version of the document(s)
with the application.

Distribution of Funds
Funding awards will be disbursed for those application requests that have been approved by a majority
vote of the City of Safford City Council. Up to $20,000 per fiscal year may be awarded per applicant.

Submit applications to the City Clerk’s Office located at City Hall 717 W. Main Street. Safford, AZ 85546
All applications are due by 6:00 p.m., September 28, 2026.

Oct. 12, 2026 Agenda Packet Page 74 of 82

Agenda Item #15.2
CITY COUNCIL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:

Mayor and Council
Morgan Seale, Water Division Manager
Direction on USDA-Funded Water Projects
Monday, October 12, 2026, at 6:00 p.m.

Purpose: This is a request for Mayor and City Council to provide direction on whether to
proceed with bidding and construction of the Lebanon Main Extension while continuing the
planning and design of the East Valley Sanchez Road Project.
Strategic Goals: Financial Management and Infrastructure
Background: The City of Safford received USDA grant funding and a low interest loan for both
the Lebanon Main Extension which will provide clean and reliable drinking water to residents in
the area and East Valley Sanchez Road. The intent was to receive enough grants so Lebanon
would be fully grant funded. Because the projects are tied together through the USDA funding
package, the City has been required to complete applicable requirements for the Sanchez
project before receiving authorization to procure and construct the Lebanon project.
Council previously directed that the Lebanon Main Extension be constructed using grant funds
only. Under USDA's funding process, however, all loan proceeds must be expended before grant
funds become available. To keep Lebanon entirely grant funded, the City would first need to
expend the Sanchez loan proceeds, which could delay Lebanon by another one to two years
while Sanchez proceeds through planning, design, and bidding. Staff recommends moving
forward with bidding and construction of Lebanon while continuing the Sanchez design. The
projects are part of one USDA funding package, and the City will ultimately receive the full
combination of awarded grant funds and low-interest loan proceeds.
Recommendation: To proceed with bidding and construction of the Lebanon Main Extension
while continuing design of the East Valley Sanchez Road Project under the combined USDA
funding package.

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