On the agenda: Prosser City Council Regular Meeting — Flock Safety (Aug 25)

CITY COUNCIL REGULAR MEETING
COUNCIL CHAMBERS - 620 MARKET STREET, 1ST FLOOR
TUESDAY, AUGUST 25, 2026 AT 6:00 PM
To join virtually, please click the following link: https://prosser.webex.com/meet/prosser
Join by phone: +1-206-207-1700, Access code: 231 459 39313, Hit #, No Attendee Code, Hit #

1.

CALL TO ORDER

2.

PLEDGE OF ALLEGIANCE

3.

ROLL CALL

4.

APPROVAL OF AGENDA

5.

CITIZEN PARTICIPATION
This is an opportunity for visitors to share their comments, except for public hearings. Comments may not exceed three minutes.

6.

MAYOR AND CITY COUNCIL REPORTS

7.

CITY ADMINISTRATOR REPORTS AND COMMENTS
a.

8.

9.

Yakima Valley Tourism Staff Introduction

CONSENT AGENDA
Motion to approve Consent Agenda Items A-C.
a.

Payroll Electronic Payments in the Amount of $16,109.63 for Period Ending August 14, 2026.

b.

Claim Check Nos. 32282-32342 and Electronic Payments in the Amount of $648,551.75 for Period
Ending August 25, 2026.

c.

Meeting Minutes for July 7, July 14, and July 28, 2026.

ACTION ITEMS
a.

6th Street Sidewalk Improvements Bid Award (Marty Groom, Public Works Director)
Motion to award the 6th Street Sidewalk Improvements to Culbert Construction, Inc., Pasco, WA in the
amount of $412,651.70 and authorize the Mayor to execute contract documents.

10.

DISCUSSION ITEMS

11.

ADD-ON ITEM

12.

ADJOURNMENT

The first Ordinance passed will be Ordinance 26-3320
The first Resolution passed will be Resolution 26-1900

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Agenda Item Title: Payroll Electronic Payments in the Amount of $16,109.63 for Period
Ending August 14, 2026.
Meeting Date: 8/25/2026
Department: Finance
Item Category: Financials
Council Goal: Goal #5: Operational Excellence & Communication
Goal #2: Financial Sustainability
Fiscal Impact:
$16,109.63
Various amounts in salaries, wages, and benefits.
Approvals:
Toni Yost
Rachel Shaw
Attachments:
1.
Payroll Register
Summary Statement:
Payroll electronic payments in the amount of $16,109.63 for the period ending August 14, 2026.

Recommended Action/Suggested Motion:
Motion to approve payment of payroll electronic payments in the amount of $16,109.63 for the period ending August
14, 2026.

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Agenda Item Title: Claim Check Nos. 32282-32342 and Electronic Payments in the
Amount of $648,551.75 for Period Ending August 25, 2026.
Meeting Date: 8/25/2026
Department: Finance
Item Category: Financials
Council Goal: Goal #2: Financial Sustainability

Fiscal Impact:

Approvals:
Toni Yost
Rachel Shaw
Attachments:
1.
Check Register
Summary Statement:
Pay Period 08/12/2026-08/25/2026
Check Payments
Amount
32282-32342
$637,883.73
Electronic Payments

Amount

Electronic Payments

Amount

UKG Payroll

$4,158.06

CSG Forte

$2,489.31

WA Dept of Licensing

$36.00

Leaf

$1,034.86

Boys & Girls Club

$281.00

Rec 1

$2,668.79

Recommended Action/Suggested Motion:
Motion to approve payment of claim check nos. 32282-32342 and electronic payments in the amount of
$648,551.75 for the period ending August 25, 2026.

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CITY OF PROSSER WASHINGTON
SPECIAL CITY COUNCIL MEETING
TUESDAY, JULY 7, 2026
CALL TO ORDER: Mayor Vegar called the Special Meeting to order at 6:00 p.m. The meeting was held in
Council Chambers located at 620 Market Street, 1st Floor, and virtually.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.
ROLL CALL: Council Members Julie Mercer (virtual), Bill Jenkin, Felix Cortes, Maricela Sanchez, Carolina
Licano (virtual), Steve Becken, and Anna Kellogg were present. Others in attendance were Mayor Gary Vegar,
Attorney Benjamin Goodwin (virtual), Building Official Nick Alsbury, City Administrator Rachel Shaw, City
Clerk Jacqueline Renteria, Finance Director Toni Yost, Police Chief John Markus, Public Works Director Marty
Groom and Public Works Assistant Director Scott Coleman.
APPROVAL OF AGENDA: Motion was made by Council Member Cortes, seconded by Council Member
Becken, to approve the agenda as presented. PASSED 7 YES, 0 NO, 0 ABSENT.
MAYOR AND CITY COUNCIL REPORTS AND COMMENTS: Mayor Vegar invited Council Member
comments. Council Member Licano reported that the Prosser Wine Network was hosting PBS at Gordon Estate
Winery for filming highlighting Prosser and local tourism. Council Member Sanchez shared an experience with
an elderly couple walking along OIE Highway toward Wine Country Road to purchase groceries. She noted the
importance of considering residents who rely on walking for transportation when planning future improvements
and creating safe and accessible pedestrian routes. Mayor Vegar provided an update regarding shoreline
improvements at Crawford and Farrand Parks and ongoing discussions related to stray and feral cat colonies. A
community meeting regarding stray and feral cats is scheduled for July 20, 2026. Mayor Vegar also reported that
he and City Administrator Shaw had interviewed five applicants for two Planning Commission vacancies. Two
appointments would be brought forward for Council consideration at an upcoming meeting. All commented on
the Fourth of July weekend activities and noted the strong sense of community throughout the events.
CITY ADMINISTRATOR REPORTS AND COMMENTS: City Administrator Shaw provided Council with
an overview of current projects. Highlights included recognition of the Finance Department for their work
resulting in a clean audit. She also provided an update on the PROS Committees booth at the Farmers Market
which received 264 survey responses and additional survey results would be presented at an upcoming meeting.
City Administrator Shaw reported that she and Council Member Cortes discussed recognition of National
Farmworkers Appreciation and development of a youth ambassador program. They agreed to table the
farmworker recognition until later in the year to allow additional research in preparation for the following year.
Staff would instead focus on developing the youth ambassador program. City Administrator Shaw met with Public
Works Assistant Director Coleman and Superintendent Kim Casey and continue researching similar programs in
other cities. City Administrator Shaw advised Council that she would be attending an out-of-state conference the
following week and planned to participate in the Council meeting remotely.
Mayor Vegar also reported that staff had begun working on methods to measure progress toward the Council’s
adopted goals, including developing goal statements, measurements, and evaluation criteria.
Crawford and Farrand Park Signage
Mayor Vegar and City Administrator Shaw discussed concerns related to feral cat colonies at Crawford and
Farrand Parks. Mayor Vegar stated that the issue had progressed into a public health concern due to excessive
feeding. Signage would be posted at Crawford Park addressing shoreline degradation and feeding of cat colonies
while the City continued reviewing its ordinance and working toward longer-term solutions.
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COUNCIL ACTION:
HLA TASK ORDER FOR DESIGN AND CONSTRUCTION ENGINEERING SERVICES FOR
SEWER LIFT STATION NO. 3 UPGRADES: Public Works Director Groom explained that upgrades to
Sewer Lift Station No. 3 are required as mitigation for the Bella Vista development, which has been reduced to
about 244 homes. Under the mitigation requirements, the developer is expected to cover roughly 65% of the
improvement costs, while the City would fund the remaining 35%.
Motion was made by Council Member Jenkin, seconded by Council Member Kellogg to approve HLA Task
Order No. 25112 for design and construction engineering services as part of the Sewer Lift Station No. 3
upgrades and authorize the Mayor to sign the task order. PASSED 7 YES, 0 NO, 0 ABSENT.
RESOLUTION AUTHORIZING INITIATION OF ANNEXATION PROCEEDINGS FOR CITYOWNED PROPERTY: City Administrator Shaw reported that staff identified a one‑acre sprayfield parcel
outside City limits and recommended initiating the owner‑petition annexation process, which would return to
Council for public review. Phase I environmental testing is complete, and Phase II soil testing funded through a
Department of Ecology brownfields grant is recommended. Council also discussed the parcel’s history and why
it was not previously annexed.
Motion was made by Council Member Becken, seconded by Council Member Cortes to approve Resolution No.
26-1881 authorizing the initiation of annexation proceedings for City-owned property and authorizing the
Mayor to execute an annexation petition on behalf of the City and directing staff to take all necessary actions to
complete the annexation process. PASSED 7 YES, 0 NO, 0 ABSENT.
EXECUTIVE SESSION:
RCW 42.30.110(1)(b)(c)
At 6:28 p.m., Mayor Vegar recessed the Regular Meeting of the Prosser City Council to hold an Executive Session
pursuant to RCW 42.30.110(1)(b) and (c). The session was expected to last 10 minutes and was to include Mayor
and Council Members, Attorney, City Administrator, City Clerk, and Finance Director.
At 6:38 p.m., City Clerk Renteria stated an additional 10 minutes was needed.
At 6:48 p.m., City Clerk Renteria stated an additional 5 minutes was needed.
At 6:53 p.m., City Clerk Renteria stated an additional 5 minutes was needed.
At 6:58 p.m., Mayor Vegar reconvened the Regular Meeting and stated no action was taken during the Executive
Session.
ADJOURNMENT: There being no further business, the Special Meeting was adjourned at 7:00 p.m.

Jacqueline Renteria, City Clerk
Date Approved: August 25, 2026

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CITY OF PROSSER WASHINGTON
REGULAR CITY COUNCIL MEETING
TUESDAY, JULY 14, 2026
CALL TO ORDER: Mayor Vegar called the Regular Meeting to order at 6:00 p.m. The meeting was held in
Council Chambers located at 620 Market Street, 1st Floor, and virtually.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.
ROLL CALL: Council Members Julie Mercer, Bill Jenkin, Felix Cortes, Maricela Sanchez, Steve Becken, and
Anna Kellogg were present. Council Member Licano requested an excused absence. Others in attendance were
Mayor Gary Vegar, Attorney Benjamin Goodwin (virtual), Building Official Nick Alsbury, City Administrator
Rachel Shaw (virtual), City Clerk Jacqueline Renteria, Finance Director Toni Yost, Police Chief John Markus,
and Public Works Assistant Director Scott Coleman.
APPROVAL OF AGENDA: Motion was made by Council Member Kellogg, seconded by Council Member
Cortes, to approve the agenda as presented. PASSED 6 YES, 0 NO, 1 ABSENT.
CITIZEN PARTICIPATION:
John Breeze, Prosser, WA, addressed Council regarding previously discussed improvements to the Senior Center.
Henri Groenen, Prosser, WA, thanked the City, elected officials, staff, fire district personnel, volunteers, sponsors,
and community partners for their support of the Fourth of July festivities, noting that more than $30,000 was
raised for the fireworks and related activities. He also recognized Council Member Jenkin for taking part in the
1776 musical.
Mikki Simons, Prosser, WA, addressed Council regarding the City’s Flock Safety camera. She expressed
concerns regarding privacy, the number of cameras, and the expenditure of public funds for cameras that were
understood to be deactivated.
Miguel Orozco, Prosser, WA, addressed Council regarding the former Masonic building located at 601 7th Street.
He expressed concern that the property, previously sold by the City, had been relisted for sale at a substantially
higher price without redevelopment. He encouraged the City to consider strategies to discourage prolonged
vacancies of downtown properties.
Mark Cummings, Prosser, WA, addressed Council regarding the Prosser Senior Center and asked about the status
of the exterior lighting improvements.
MAYOR AND CITY COUNCIL REPORTS AND COMMENTS: Mayor Vegar invited Council Member
comments. Council Member Becken welcomed the public to attend the Finance Committee meeting but
reminded Council that other Members of Council cannot attend to avoid a quorum. Council Member Cortes
requested more information on the feral cat situation at Crawford Park. Council Member Mercer promoted the
upcoming Vintner’s Village, commented on the former Masonic building, and supported improvements to the
Senior Center. Council Member Sanchez summarized a Benton-Franklin Council of Governments presentation
on local wealth building, infill development, municipal revenue, and reducing regulatory barriers for small
businesses. Council Member Jenkin thanked residents for providing public comments and expressed support for
completing previously discussed painting and lighting improvements at the Senior Center. Mayor Vegar
addressed concerns regarding the former Masonic building. He stated that during negotiations for the City’s sale
of the property, the City had asked whether provisions could be included requiring development or establishing
a timeline for use of the property and had been advised against doing so. He stated the City’s option regarding
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future property sales would be researched. He also discussed the Community Stray and Feral Cat Management
and Public Health Meeting scheduled for July 20, 2026, at 5 p.m. He explained that the meeting was intended to
gather community input regarding potential solutions and barriers related to stray and feral cats. Information
gathered at the meeting would be brought back to Council for consideration of possible policy changes.
Council discussed communication with residents and organizations involved in trap-neater-return efforts and
emphasized the importance of recognizing and working collaboratively with individuals who have been
addressing the feral cat population. Mayor Vegar discussed previous concerns regarding the riverfront cat
colonies, feeding practices, impacts to City parks, and communication surrounding cleanup activities. He
reiterated that the July 20 meeting was intended to provide a structured opportunity for all interested members
of the community to participate and provide input.
Park and Recreation Professionals Day Proclamation
Mayor Vegar proclaimed July 17, 2026, as Park and Recreation Professionals Day in the City of Prosser and
recognized Recreation Manager Kathya Martinez and the City’s parks and recreation professionals and
volunteers for their service to the community.
CITY ADMINISTRATOR REPORTS AND COMMENTS: City Administrator Shaw provided Council
with an overview of current projects. She recognized Recreation Manager Martinez for her creativity,
leadership, and service to the City’s recreation programs; announced the upcoming 3-on-3 basketball
tournament on 7th Street; clarified that all 21 Flock Safety cameras were deactivated in January per Council
direction; reported contacting the real estate agent for the former Masonic building to inquire about the owner’s
plans; noted that updated mobile vendor regulations took effect July 6, 2026, with a press release issued; and
shared that she was attending the CADCA conference in Orlando through Prosser Thrive, which covered the
national fentanyl crisis, prevention strategies, and policy approaches, with information to be provided to the
Prosser Thrive Board and City Council.
Police Department Quarterly Report
Police Chief Markus reported a 17% drop in calls and activity due to staffing vacancies, along with increased
overtime, training hours, and public-records workload. He also noted traffic and alarm statistics. Council
discussed staffing, and Chief Markus said one officer is awaiting the August academy, another is nearing hiring
completion, and two vacancies remain.
CONSENT AGENDA: Motion was made by Council Member Becken, seconded by Council Member Kellogg,
to approve Consent Agenda Items "A-E." PASSED 6 YES, 0 NO, 1 ABSENT.
a) Approve payment of payroll check nos. 10100-10113 and electronic payments in the amount of
$262,219.35 for the period ending June 30, 2026.
b) Approve payment of claim check nos. 32039 through 32141 and Electronic Payments in the amount of
$1,264,023.93 for the period ending July 14, 2026.
c) Adopt Resolution No. 26-1882 Surplusing City of Prosser Property
d) Adopt Resolution No. 26-1883 Authorizing an Interlocal Agreement for the Joint Use of Public Facilities
with Grandview School District and Sunnyside School District.
e) Adopt Resolution No. 26-1884 Amending the Police Department and Washington State Department of
Corrections Interlocal Agreement Expiration Date
COUNCIL ACTION:
CONFIRM MAYOR VEGAR'S APPOINTMENTS TO TWO PLANNING COMMISSION
POSITIONS: Staff recommended confirming Mayor Vegar’s appointments of Jon Walls and Mark Hay to the
Planning Commission. The Mayor noted five applications were received and said the appointees bring valuable
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professional experience. Motion was made by Council Member Kellogg, seconded by Council Member Mercer
to appointment of Jon Walls to the Planning Commission, Position No. 1, with a term ending on June 30, 2030.
PASSED 6 YES, 0 NO, 1 ABSENT. Motion was made by Council Member Kellogg, seconded by Council
Member Jenkin to confirm the appointment of Mark Hay to the Planning Commission, Position No. 2, with a
term ending on June 30, 2030. PASSED 6 YES, 0 NO, 1 ABSENT.
ORDINANCE NO. 26-3316 AMENDING PROSSER MUNICIPAL CODE 2.130.010 AND ADDITION
OF PMC 2.130.120 TREE ADVISORY COMMITTEE: City Administrator Shaw shared that this ordinance
was returning after the June 23rd review to establish the Tree Advisory Committee. Council discussed arborist
involvement and costs of an arborist, and Public Works Assistant Director Coleman noted the City would seek a
licensed arborist to support Tree City USA efforts. Motion was made by Council Member Kellogg, seconded by
Council Member Cortes to adopt Ordinance No. 26-3316 amending PMC 2.130.010 and establishing PMC
2.130.120 Tree Advisory Committee. PASSED 6 YES, 0 NO, 1 ABSENT.
ORDINANCE NO. 26-3317 AMENDING PMC 2.110 CIVIL SERVICE COMMISSION: Finance Director
Yost said the amendment would align Civil Service Commissioner appointments and confirmations with the
process used for other City boards and commissions. Motion made by Council Member Kellogg, seconded by
Council Member Becken to adopt Ordinance No. 26-3317 amending to PMC 2.110 to provide for the
appointment and confirmation of Civil Service Commissioners. PASSED 6 YES, 0 NO, 1 ABSENT.
AMENDMENT NO. 1 TO HLA TASK ORDER NO. 26095 FOR PHASE 2 ENVIRONMENTAL AND
HAZARDOUS MATERIAL ASSESSMENT STUDY FOR THE PUBLIC SAFETY/MUNICIPAL
COMPLEX FACILITY (POLICE STATION) PROJECT: Public Works Assistant Director Coleman said
Phase 1 was complete and that HLA and consultant recommended moving forward with the Phase 2
environmental and hazardous materials assessment. Motion made by Council Member Becken, seconded by
Council Member Cortes to approve Amendment No. 1 to HLA Task Order No. 26095 for Phase 2
Environmental Site and Hazardous Materials Assessment Study for the Public Safety/Municipal Complex
(Police Department) Project and authorize the Mayor to execute the amendment. PASSED 6 YES, 0 NO, 1
ABSENT.
HLA TASK ORDER NO. 26109 FOR DESIGN AND CONSTRUCTION ENGINEERING SERVICES
FOR THE BENNETT AVENUE INDUSTRIAL SEWER AND LIFT STATION REPLACEMENT
PROJECT: Public Works Assistant Director Coleman said the task order covers design and construction
engineering for the Bennet Avenue industrial sewer line and lift station improvements. Motion by Council
Member Jenkin, seconded by Council Member Cortes to approve HLA Task Order No. 26109 for design and
construction engineering services as part of the Bennett Avenue Industrial Sewer and Lift Station Replacement
and authorize the Mayor to sign the task order. PASSED 6 YES, 0 NO, 1 ABSENT.
RESOLUTION NO. 26-1885 AUTHORIZING EXECUTION OF A DISBURSEMENT AGREEMENT
FOR RURAL COUNTY CAPITAL FUNDS (RCCF) FOR THE BENNETT AVENUE INDUSTRIAL
SEWER AND LIFT STATION REPLACEMENT PROJECT: Motion by Council Member Becken,
seconded by Council Member Kellogg to adopt Resolution No. 26-1885 authorizing the Mayor to execute a
Disbursement Agreement between Benton County and the City of Prosser for for Rural County Capital Funds
(RCCF) for the Bennett Avenue Industrial Sewer and Lift Station Replacement Project. PASSED 6 YES, 0 NO,
1 ABSENT.
COUNCIL DISCUSSION: (None)
ADD-ON ITEMS: (None)
ADJOURNMENT: There being no further business, the Regular Meeting was adjourned at 7:10 p.m.
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Jacqueline Renteria, City Clerk
Date Approved: August 25, 2026

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CITY OF PROSSER WASHINGTON
REGULAR CITY COUNCIL MEETING
TUESDAY, JULY 28, 2026
CALL TO ORDER: Mayor Vegar called the Regular Meeting to order at 6:00 p.m. The meeting was held in
Council Chambers located at 620 Market Street, 1st Floor, and virtually.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.
ROLL CALL: Council Members Julie Mercer, Bill Jenkin, Felix Cortes, Maricela Sanchez, Carolina Licano,
Steve Becken, and Anna Kellogg were present. Others in attendance were Mayor Gary Vegar, Attorney
Benjamin Goodwin (virtual), Building Official Nick Alsbury, City Administrator Rachel Shaw, City Clerk
Jacqueline Renteria, Finance Director Toni Yost, Police Chief John Markus and Public Works Director Marty
Groom.
APPROVAL OF AGENDA: Motion made by Council Member Kellogg, seconded by Council Member
Cortes, to approve the agenda as presented. PASSED 7 YES, 0 NO, 0 ABSENT.
CITIZEN PARTICIPATION: (None)
MAYOR AND CITY COUNCIL REPORTS AND COMMENTS: Mayor Vegar invited Council Member
comments. Council Member Kellogg commented on volunteering at the 3-on-3 event and expressed appreciation
for Recreation Manager Kathya Martinez. Council Member Cortes encouraged community members to care for
their families and neighbors. Council Member Becken reminded residents that ballots were due the following
week. Council Member Mercer requested an update on repairs to the downtown clock, commented on the recent
Art Walk, and raised concerns regarding significant railroad lease increases. She encouraged the City to provide
leadership and seek support from county officials on the issue. Council Member Sanchez reported on a Rotary
Club cleanup at E.J. Miller Park and preparation of future painting and landscaping. She also clarified that, when
selling City property, the City Council may require a site or development plan, establish a timeframe for
development, and include provisions allowing the City to repurchase property if development requirements are
not fulfilled. Council Member Becken thanked those who participated in the Rotary cleanup and discussed the
possibility of a community garden at the former Boys & Girls Club garden area, noting that water and insurance
would need to be considered. He also commented positively on the community cat management meeting and the
range of input received. Mayor Vegar reported that more than 30 community members attended the July 20 cat
management meeting. Staff is finalizing a summary of the input and supporting information, which would be
published and brought back to Council at a work session for further discussion and possible code amendments.
CITY ADMINISTRATOR REPORTS AND COMMENTS: City Administrator Shaw provided information
regarding National Night Out, including free pool access with event bracelets; announced the Port of Benton
tenant barbecue at the Clore Center; advised that the Board of Adjustment vacancy created by John Walls’
appointment to the Planning Commission would be posted through August 21; and stated that the SmartGov
technology fee discussion would be brought forward with the budget discussions and master fee schedule review.
August 4, 2026, Work Session Cancellation
Council concurred with cancelling the August 4, 2026, Work Session due to the National Night Out event.
CONSENT AGENDA: Motion made by Council Member Becken, seconded by Council Member Kellogg, to
approve Consent Agenda Items "B-E." PASSED 7 YES, 0 NO, 0 ABSENT. Motion made by Council Member
Becken, seconded by Council Member Kellogg to approve Consent Agenda Item A without check no. 32187 for
Port of Benton. PASSED 7 YES, 0 NO, 0 ABSENT.
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a) Approve payment of claim check nos. 32142 through 32205 and Electronic Payments in the amount of
$359,181.81 for the period ending July 28, 2026.
b) Approve payment of payroll electronic payments in the amount of $17,712.60 for the period ending
July15, 2026.
c) Accept invoices for Tourism and Promotional Reimbursable Expenses for the 2026 calendar year and
authorize payment for those services in the amount of $11,019.52.
d) Approve the June 2026 Financial Statement.
e) Approve meeting minutes for June 2, June 9, and June 23, 2026.
CLOSED RECORD DECISION HEARING:
Highland Meadows Preliminary Plat
At 6:19 p.m., Mayor Vegar recessed the Regular Meeting of the Prosser City Council to conduct a Closed Record
Hearing regarding Highland Meadows Preliminary Plat. City Clerk Renteria stated this was a Quasi-Judicial
hearing. City Clerk Renteria inquired if there were any conflicts of interest. No conflicts were reported. There
was a call for public comment, with none being offered. At 6:35 p.m., Mayor Vegar closed the Hearing and
reconvened the Regular Meeting.
COUNCIL ACTION:
RESOLUTION NO. 26-1886 APPROVING THE HIGHLAND MEADOWS SUBDIVISION
PRELIMINARY PLAT: Motion was made by Council Member Becken, seconded by Council Member
Kellogg to adopt Resolution No. 26-1886 approving the Highland Meadows Preliminary Plat. PASSED 7 YES, 0
NO, 0 ABSENT.
CLOSED RECORD DECISION HEARING
Hidden Hills Condominium Plat Amendment
At 6:38 p.m., Mayor Vegar recessed the Regular Meeting of the Prosser City Council to conduct a Closed Record
Hearing regarding Hidden Hills Condominium Plat Amendment. City Clerk Renteria stated this was a QuasiJudicial hearing. City Clerk Renteria inquired if there were any conflicts of interest. No conflicts were reported.
There was a call for public comment, with none being offered. At 6:44 p.m., Mayor Vegar closed the Hearing
and reconvened the Regular Meeting.
COUNCIL ACTION:
RESOLUTION NO. 26-1887 APPROVING THE HIDDEN HILLS CONDOMINIUM DEVELOPMENT
PLAT AMENDMENT: Motion made by Council Member Kellogg, seconded by Council Member Licano to
adopt Resolution No. 26-1887 approving the Hidden Hills Condominium Development Plat Amendment.
PASSED 5 YES, 2 NO (Becken and Jenkin), 0 ABSENT.
ORDINANCE NO. 26-3318AMENDING PROSSER MUNICIPAL CODE 17.28.050 AND 17.28.060 TO
DEFINE A MINOR AND MAJOR PLAT AMENDMENT AND TO PROVIDE FOR AN
ADMINISTRATIVE APPROVAL PROCESS: Administrator Shaw explained that the code lacked
definitions for minor and major plat amendments and an administrative approval process. Staff reviewed other
jurisdictions and proposed definitions with a 15% threshold. Planner Johnson added that minor amendments
would be processed administratively as Type I applications, while major amendments would remain Type III
and require public notice and Council action. Motion made by Council Member Kellogg, seconded by Council
Member Jenkin to adopt Ordinance No. 26-3318 Amending Prosser Municipal Code 17.28.050 and 17.28.060
to Define a Minor and Major Plat Amendment and to Provide for an Administrative Approval Process.
PASSED 7 YES, 0 NO, 0 ABSENT.

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CONTRIBUTION AGREEMENT WITH MILNE FRUIT PRODUCTS FOR THE BENNETT AVENUE
INDUSTRIAL SEWER AND LIFT STATION REPLACEMENT PROJECT: Public Works Director
Groom stated that the agreement establishes Milne Fruit Products’ contribution toward the Bennett Avenue
Industrial Sewer and Lift Station Replacement Project, with payments scheduled over 31 months. Motion made
by Council Member Becken, seconded by Council Member Kellogg to approve the Contribution Agreement
between the City of Prosser and Milne Fruit Products for the Bennett Avenue Industrial Sewer and Lift Station
Replacement Project and authorize the Mayor to execute the agreement. PASSED 7 YES, 0 NO, 0 ABSENT.
ORDINANCE NO. 26-3319 AUTHORIZING BUDGET AMENDMENT TO ALLOW FOR THE
CREATION OF A PROJECT FUND AND ESTABLISHING A BUDGET FOR THE PROJECT:
Finance Director Yost explained that a separate project fund would assist with administration of the multiple
funding sources for the Bennett Avenue Sewer Line and Lift Stations Project and would be closed upon
completion of the project. Motion made by Council Member Jenkin, seconded by Council Member Kellogg to
adopt ordinance No. 26-3319 amending the 2026 budget to establish a budget and fund for the Bennett Avenue
Sewer Line and Lift Stations Project. PASSED 7 YES, 0 NO, 0 ABSENT.
RESOLUTION NO. 26-1888 APPROVING AN INTERLOCAL COOPERATION AGREEMENT WITH
BENTON FRANKLIN TRANSIT (BFT) FOR THE CONSTRUCTION OF TWO BFT TRANSIT
STOPS ON ALEXANDER COURT: Public Works Director Groom said two transit stops would be built as
part of Alexander Court Phase I, with BFT reimbursing construction costs. Council discussed options for
benches, shelters, trees, and grant funding to add seating and shade. Motion made by Council Member Kellogg,
seconded by Council Member Sanchez to adopt Resolution 26-1888 authorizing the Mayor to execute an
Interlocal Cooperation Agreement between Benton Franklin Transit and the City of Prosser for the construction
of two bus stops on Alexander Court. PASSED 7 YES, 0 NO, 0 ABSENT.
COUNCIL DISCUSSION:
2026 Comprehensive Plan Periodic Update
Mr. Johnson presented the remaining Comprehensive Plan periodic update elements for Council review and
discussion. Council discussed recognition of the Prosser Creative District, pedestrian and bicycle connectivity,
existing barriers to non-motorized travel, and the importance of considering residents who rely on walking and
biking for transportation. Council Member Mercer offered to provide information regarding the ArtsWA
Creative District designation and the City Council resolution supporting it. No action was taken.
Community Vision Report Presentation
Finance Director Yost presented the Community Vision Report and thanked participants. Rupert representatives
outlined key themes such as walkability, connecting Vintner’s Village and downtown, supporting agriculture
and the Creative District, improving shade and public spaces, and preserving Prosser’s small-town character.
Council discussed how the vision could align with the Comprehensive Plan and future improvements.
Administrator Shaw said the report could help guide planning and budgeting. No action was taken.
ADD-ON ITEMS: (None)
ADJOURNMENT: There being no further business, the Regular Meeting was adjourned at 7:50 p.m.

Jacqueline Renteria, City Clerk
Date Approved: August 25, 2026
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Agenda Item Title: 6th Street Sidewalk Improvements Bid Award (Marty Groom, Public
Works Director)
Meeting Date: 8/25/2026
Department: Public Works
Item Category: Action Item
Council Goal: Goal #4: Infrastructure & Transportation

Fiscal Impact:
Bid Amount Schedule A - $365,231.92
Bid Amount Schedule B - $47,419.78
Total Amount $412,651.70
Engineers Est. Schedule A - $368,400
Engineers Est. Schedule B - $52,100
Engineers Est. Total $420,500
Budget Amount - $665,000
Approvals:
Marty Groom
Toni Yost
Benjamin Goodwin
Rachel Shaw
Attachments:
1.
Bid Summary
Summary Statement:
The 6th Street Sidewalk Improvements from Prosser Ave. to Dudley Ave. is a project budgeted for 2026 and is in
the SE Zone of our sidewalk map. The project is funded with REET and TBD funds. Bid opening was held on
Thursday, August 20th with a total of six bids received and Culbert Construction, Inc., Pasco, WA was the apparent
low bidder in the amount of $412,651.70. All bids were reviewed by staff and Culbert Construction was found to be
a responsive bidder. Staff recommends award to Culbert Construction, Inc.

Recommended Action/Suggested Motion:
Motion to award the 6th Street Sidewalk Improvements to Culbert Construction, Inc., Pasco, WA in the amount of
$412,651.70 and authorize the Mayor to execute contract documents.

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