The Docket · Government Meeting · DKT-2026-001716

On the agenda: meeting — Flock Safety (Mar 26)

Past ⚠ Agenda Watch Virginia · Thursday, March 26, 2026 — 6 months ago

About this record

The published agenda for the March 26, 2026 meeting contains: "Flock Safety". The meeting has passed. The agenda stays here as a permanent public record.

WhenThursday, March 26, 2026
Check the agenda document for the meeting time.

WhereVirginia

Money$7,000,000.00 was at stake

On the record“Flock Safety”

The agenda, word for word

Government public record — the full text of the published document, archived October 1, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

65 pages · scroll to read

Page 1 of 65

Agenda
Budget Worksession #7
Thursday, March 26, 2026 at 3:00 PM
Administration Building Auditorium
414 North Main Street, Madison, Virginia 22727

Pri

Call to Order, Pledge of Allegiance & Moment of Silence
Determine Presence of a Quorum/Adoption of Agenda
Public Comment
FY27 Budget Worksession
1. Department’s Budget Follow-ups
a. Treasurer’s Office & Revenues - Treasurer
b. Sheriff’s Office Annual Performance Evaluation Policy – Finance Director
c. Information Technology (IT) – Information Technology Director
d. Animal Control – Finance Director / Chief Animal Control Officer
2. Outside Agencies Funding Request Follow-ups
a. Encompass Community Supports – Sheryl Reinstrom
b. Madison County Library, Inc. – Bonnie Utz
3. Budget Scenarios - Finance Director & County Administrator
4. 5-Year Capital Budget - Finance Director & County Administrator
5. Administrative Fees - Finance Director & County Administrator
Public Comment
Closed Session
Adjourn

Page 2 of 65

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Proposed With 3.14% Interest Rate
Average Sweep Balance
Interest Rate Sweep Account
Average Monthly Interest Earned

$7,000,000.00
3.14%
$18,065.70

Current
Average Sweep Balance
Interest Rate
Average Monthly Interest Earned

Less Monthly Account Fees

($2,400.00)

Less Monthly Account Fees

Net Earnings

$15,665.70 per month ($187,988.10/annual)

Current Average Earnings/No fees

Proposed With 2.64% Interest Rate
Average Sweep Balance
Interest Rate Sweep Account
Average Monthly Interest Earned

$7,000,000.00
2.64%
$15,189.00

Current
Average Sweep Balance
Interest Rate
Average Monthly Interest Earned

Less Monthly Account Fees

($2,400.00)

Less Monthly Account Fees

Net Earnings

$12,789.00 per month ($153,468.00/annual)

Current Average Earnings/No fees

Proposed With 2.14% Interest Rate
Average Sweep Balance
Interest Rate Sweep Account
Average Montly Interest Earned

$7,000,000.00
2.14%
$12,312.30

Current
Average Sweep Balance
Interest Rate
Average Monthly Interest Earned

Less Monthly Account Fees

($2,400.00)

Less Monthly Account Fees

Net Earnings

$9,912.30 per month ($118,947.60/annual)

Current Average Earnings/No fees

$2,833,000.00
2.01%
4746
0
$4,746.00 per month ($56952.00/annual)

Projected Annual Increase

$131,036.10

Projected Annual Increase

$96,516.00

Projected Annual Increase

$61,995.60

$2,833,000.00
2.01%
4746
0
$4,746.00 per month ($56952.00/annual)

Page 3 of 65

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Policy

Madison County Sheriff's Office

1001

Policy Manual

Performance Evaluations
1001.1 PURPOSE AND SCOPE
This policy provides guidelines for the Madison County Sheriff's Office performance evaluation
system. The purpose of this policy is to establish a unified system that:

•

Measures employee performance objectively

•

Documents and improve employee effectiveness

•

Rewards high performance through merit-based compensation

•

Promotes accountability, professionalism, and retention

1001.2 POLICY
The Madison County Sheriff's Office shall utilize a structured performance evaluation system
as the foundation for merit-based salary increases. The performance evaluation system shall
be used to objectively measure, document, and recognize employee performance, and to
identify opportunities for improvement. Merit increases are not automatic and shall be based on
documented performance, operational impact, and available funding.
The Department evaluates employees in a non-discriminatory manner based upon job-related
factors specific to the employee's position, without regard to actual or perceived race, ethnicity,
national origin, religion, sex, sexual orientation, gender identity or expression, age, disability,
pregnancy, genetic information, veteran status, marital status, and any other classification or
status protected by law.
1001.3 TYPES OF EVALUATIONS
The Department shall use the following types of evaluations:
Regular - An evaluation completed annually by the employee's Division supervisor.
When an employee is promoted or transfers to a different assignment in the middle of an evaluation
period, the evaluation should be completed by the current supervisor with input from the previous
supervisor.
Special - An evaluation that may be completed at any time the supervisor and Division Supervisor
or the authorized designee determines that an evaluation is necessary to address less than
standard performance. The evaluation may include a plan for follow-up action (e.g., performance
improvement plan (PIP), remedial training, retraining).
1001.4 RATINGS
When completing an evaluation, the supervisor will identify the rating category that best describes
the employee's performance. The definition of each rating category is as follows:
Outstanding - Performance is well beyond that required for the position. Performance consistently
exceeds all expectations and demonstrates exceptional contribution.
Copyright Lexipol, LLC 2026/03/23, All Rights Reserved.
Published with permission by Madison County Sheriff's Office

Performance Evaluations - 1

Page 4 of 65

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Madison County Sheriff's Office
Policy Manual

Performance Evaluations

Exceeds expectations - Performance is better than demonstrated by a competent employee. It is
performance superior to what is required but is not of such nature to warrant a rating of outstanding.
Meets expectations - Performance of a competent employee. It is satisfactory performance that
meets the standards required for the position.
Needs improvement - Performance is less than the standards required of the position. A needs
improvement rating shall be thoroughly discussed with the employee.
Unsatisfactory - Performance is inferior to the standards required for the position. It is inadequate
or undesirable performance that cannot be allowed to continue.
Supervisor comments may be included in the evaluation to document the employee's
strengths, weaknesses, and requirements for improvement. Any job dimension rating marked as
unsatisfactory or outstanding shall be substantiated with supervisor comments.
1001.5 PERFORMANCE IMPROVEMENT PLAN
Employees receiving a rating of Needs Improvement (2) or Unsatisfactory (1) shall be placed on
a Performance Improvement Plan (PIP). The PIP shall include identified deficiencies, measurable
goals, and a defined timeline. Supervisors shall meet with the employee at least monthly to
document progress.
1001.6 DISCIPLINARY IMPACT
Employees with active discipline or sustained findings during the evaluation period are not eligible
for merit increases, including:

•

Active disciplinary action

•

Sustained internal investigation findings

•

Pattern of policy violations

1001.7 EVALUATION PROCESS
Supervisors shall establish expectations at the beginning of the evaluation period and provide
ongoing coaching and documented feedback throughout the cycle. Evaluations shall be based
on job-related performance observed and documented during the rating period. Supervisors shall
document notable performance, both positive and negative, throughout the evaluation period.
Supervisors may consult with other supervisors familiar with the employee's performance.
Non-probationary employees demonstrating substandard performance shall be notified in writing
as soon as possible to have an opportunity to remediate the issues. Such notification should occur
at the earliest opportunity, with the goal being a minimum of 90 days' written notice prior to the end
of the evaluation period. All supervisors shall receive training on performance evaluations within
one year of a supervisory appointment.
See attachment: Employee Performance Evaluation.pdf

Performance Evaluations - 2

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Madison County Sheriff's Office
Policy Manual

Performance Evaluations

See attachment: Supervisor Supplemental Eval.pdf
See attachment: Harassment and Discrimination Acknowlegment.pdf
1001.8 EVALUATION FREQUENCY
Supervisors shall ensure that all employees they supervise are evaluated at least once every year
on the anniversary of the employee's date of appointment or hire.
Those employees who are required to successfully complete a probationary period should be
evaluated monthly.
1001.9 EVALUATION INTERVIEW
When the supervisor has completed his/her evaluation, a private discussion of the evaluation
should be scheduled with the employee. The supervisor should discuss the evaluation ratings
and respond to any questions the employee may have. The supervisor should provide
relevant counseling regarding advancement, specialty positions, and training opportunities. Any
performance areas in need of improvement and goals for reaching the expected level of
performance should be identified and discussed. If the employee has reasonable objections to any
of the ratings, the supervisor may make appropriate adjustments to the evaluation. The reason for
such adjustments shall be documented. Employees may write comments in an identified section
of the evaluation. The supervisor and employee will sign and date the evaluation.
1001.10 MERIT INCREASE SYSTEM
Merit increases are not guaranteed and may be adjusted based on available funding,
organizational priorities, and overall agency performance.
To be eligible for a merit increase, employees must:

•

Be full-time and in good standing

•

Have completed probation

•

Have no active discipline

•

Must have a minimum of 12 months in the agency.

Final performance evaluation ratings shall serve as the primary basis for merit increase
determinations.
1001.10.1 MERIT INCREASE MATRIX
5 – Outstanding

4%–6%

Eligible for recognition

4 – Exceeds

2%–4%

Strong performer

3 – Meets

0%–2%

Standard

2 – Needs Improvement

PIP required

1 – Unsatisfactory

PIP + discipline review

Performance Evaluations - 3

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Madison County Sheriff's Office
Policy Manual

Performance Evaluations

1001.10.2 DOCUMENTATION REQUIREMENTS
All merit recommendations must include:

•

Completed performance evaluation

•

Written justification for merit increase

•

Supporting documentation (commendations, case outcomes, training records, etc.)

1001.10.3 FUNDING AND MERIT POOL

•

Merit increases are subject to budget approval

•

The agency may implement a merit pool system

•

Command staff may adjust within fiscal constraints

1001.11 DISCRIMINATORY HARASSMENT FORM
At the time of each employee's annual evaluation, the supervisor shall provide access to and
require the employee to read the Madison County Sheriff's Office Discriminatory Harassment
Policy. The supervisor shall give the employee a form to be completed and returned that
acknowledges the following:
(a)

The employee understands the harassment and discrimination policies.

(b)

The employee has had all questions regarding the policies sufficiently addressed.

(c)

The employee knows how to report alleged harassment and discrimination policy
violations.

(d)

Whether the employee has been the subject of, or witness to, any unreported conduct
that may violate the discrimination or harassment policies.

The completed form should be returned to the supervisor (or other authorized individual if the
employee is uncomfortable returning the form to the presenting supervisor) within one week. If the
employee has expressed any questions or concerns, the receiving supervisor or other authorized
individual shall ensure that appropriate follow-up action is taken.
1001.12 APPEAL
An employee who disagrees with his/her evaluation may provide a formal written response that
will be attached to the evaluation, or may request an appeal.
To request an appeal, the employee shall forward a written memorandum within 5 business days to
the evaluating supervisor's Division Supervisor or the authorized designee. The memorandum
shall identify the specific basis for the appeal and include any relevant information for the reviewer
to consider.
1001.13 CHAIN OF REVIEW
The signed performance evaluation and any employee attachment should be forwarded to the
evaluating supervisor’s Division Supervisor or the authorized designee. The Division Supervisor

Performance Evaluations - 4

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Madison County Sheriff's Office
Policy Manual

Performance Evaluations

or the authorized designee shall review the evaluation for fairness, impartiality, uniformity and
consistency, and shall consider any written response or appeal made by the employee.
The Division Supervisor or the authorized designee should evaluate the supervisor on the quality
of ratings given.
1001.14 RETENTION AND DISTRIBUTION
The original performance evaluation and any original correspondence related to an appeal shall
be maintained by the Department in accordance with the Personnel Records Policy.
A copy of the evaluation and any documentation of a related appeal shall be provided to the
employee and also forwarded to the Sheriff.

Performance Evaluations - 5

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Policy Manual

Attachments

Attachments - 6

Page 9 of 65

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Attachment
Policy Manual

Employee Performance Evaluation 2.pdf
Employee Performance Evaluation 2.pdf

Employee Performance Evaluation 2.pdf - 7

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MCSO Employee Performance Evaluation
UN:

Employee Name:

Employee Job Title:

Rating Period
From:

Evaluation Type: (check one)  Probation (New Employee/Promotion)  1 Quarter  2
 Annual

 Transfer

To:

Quarter  3 Quarter

 Other (specify): _________________________

Employee Performance Criteria and Measures

Needs Improvement:

Performance is clearly below the requirements for the position.

Meets Expectations:

Overall performance consistently meets the requirements for the position.

Exceeds Expectations: Overall performance consistently exceeds the expected results of job responsibilities.

PERFORMANCE CRITERIA

Appearance: Projects a positive and professional image in grooming,
hygiene and dress in accordance with agency standards.
Initiative: Demonstrates independent action and suggests new ideas to
enhance and improve processes; initiates actions to achieve goals
beyond what is required.
Work Performance: Demonstrates knowledge and skills when
executing the duties and responsibilities of the position;
generates accurate work products; manages work volume.
Customer Service: Assesses customer needs, provides information or
assistance, resolves problems and conducts follow-up and evaluates
outcomes.
Interpersonal Skills: Considers the needs, feelings and capabilities of
others; adjusts approaches to respond to different situations;
demonstrates cultural competency.
Critical Thinking/Decision Making: Gathers, interprets and
evaluates information using reflective, reasonable, and rational thinking
to formulate a decision.
Safety: Applies safe practices in the performance of duties; including
the operation and maintenance of equipment in accordance with
departmental standards.
Planning and Organizing: Coordinates work, sets priorities, and
anticipates and determines resource requirements; m anages time
effectively.
Policy and Procedures: Demonstrates the required knowledge and
compliance level regarding all applicable policies and procedures, state
statutes and other related technical knowledge requirements.

Needs
Improvement

Meets
Expectations

Exceeds
Expectations

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PERFORMANCE CRITERIA

Needs Improvement

Meets Expectations

Attendance and Punctuality: Adheres to the work schedule; consistently
punctual; uses leave responsibly; schedules leave appropriately within agency
standards.

Overall Performance Summary: Summarize the employee’s overall performance for this period by including explanatory comments
consistent with the performance criteria measures. Indicate accomplishments, performance needing improvement, and any actions taken
by the employee to improve their performance during this rating period.

Performance Expectations: Cite action-oriented, measurable, specific and time bound future performance expectations related
to the employee’s job duties and responsibilities:

Career Development: Identify educational, training, and professional development activities for the upcoming evaluation period.

Signatures Below:
This evaluation is based on my observations and knowledge of the employee’s
performance. Check if documentation is attached: 

I certify that this evaluation was reviewed with me in its completed form and I have
received a copy, I understand that I can provide documentation to support my work
effort. Check if documentation is attached: 

Evaluator Signature

Employee Signature

Date

Division Signature

Date

I have received this evaluation. It represents facts to the best of my knowledge from
observation of both supervisor and employee.

Reviewer Signature

Date

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Attachment
Policy Manual

Sergeant supplemental Eval.pdf
Sergeant supplemental Eval.pdf

Sergeant supplemental Eval.pdf - 8

Page 13 of 65

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Madison County Sheriff's Office
Supervisor Supplemental
Development and Training of Subordinates – Is the supervisor consistently developing his/her
subordinates thoughtfully and effectively?
Meets Standard

Needs Improvement

Recognizes when a subordinate needs training and ensures the
employee receives proper training.

Did not ensure that one or more subordinates received proper training
where need for training was clear.

Regularly corrects at-risk behavior of subordinates.

Failed to address at-risk behavior of a subordinate.

Meets occasionally with subordinates to discuss performance
expectations, occasionally writes Comment Cards to document
employee performance, and monitors employee performance.

Seldom or never meets with subordinates to discuss performance
expectations, seldom or never writes Comment Cards to document
employee performance, and fails to monitor employee performance.

Regularly reviews and audits RIMS for reports outstanding and insures
employees do not fall behind with reports, insures returned reports are
completed in a timely manner.

Fails to reviews and audits RIMS for reports outstanding and does
insure employees do not fall behind with reports, does not insures
returned reports are completed in a timely manner.

Supervisory Administrative Skills – Consider the supervisor’s ability to handle the administrative
responsibilities associated with the employee’s assignment.
Meets Standard

Needs Improvement

Performance evaluations of subordinates accurately reflect
performance of subordinates, are generally on time, and are based on
real performance and documentation of employees.

Submitted incomplete performance evaluations or granted evaluations
that were too generous given the employee’s real performance and
documentation, or turned in evaluations late.

Completes administrative investigations and reports on time with
sufficient information to allow proper action. Investigations and reports
require little or no revision.

Submitted reports beyond deadlines, or which were difficult to
understand, or which did not fulfill their purpose, or which required
repeated kickbacks for substantial revision.

Use of Force and Personnel Complaint Investigation Skills – Consider the ability to manage, investigate,
and complete reports for Use of Force incidents and Personnel Complaints.
Meets Standard

Needs Improvement

Responds to and properly manages Categorical and Non-Categorical
Use of Force incidents.

Failed to respond to and/or properly manage Categorical or NonCategorical Use of Force incidents.

Conducts timely and complete Use of Force investigations and
associated documentation meeting Department standards.

Submitted Use of Force investigations that were incomplete, required
further investigations or revision, inaccurately depicted events or
statements, or missed deadlines.

Responds appropriately to public complaint investigations, complaint
investigation reports are complete and require minimal kickbacks to
make reports effective for making final determinations on findings.

Failed to respond or responded inappropriately to public complaint
investigations, produced a complaint investigation report of poor quality,
lacking important interviews, missing important addenda, or
substantially misparaphrasing interviewee’s statement.

Page 14 of 65

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Civil Rights Oversight of Field Operations – Ensure that subordinates follow proper procedures in matters
of searches, seizures, detentions, arrests, warrants, and related reports.
Meets Standard

Needs Improvement

✔

Properly reviews arrest, booking and charging decisions.

Failed to properly review arrest, booking, and charging decisions.

✔

Properly reviews investigative and arrest reports for detention, probable
cause, and search and seizure compliance.

Failed to properly review investigative and arrest reports for detention,
probable cause, and search and seizure compliance.

✔

Properly reviews requests for warrants and affidavits to support warrant
applications.

Failed to properly reviews requests for warrants and affidavits to
support warrant applications.

✔

Properly responds to incidents involving the service of search warrants.

Failed to respond to a search warrant service when a response was
required.

✔

Takes affirmative actions to prevent retaliation.

Failed to prevent retaliation when such failure was reasonably
avoidable.

✔

Properly evaluates 148 PC arrests for issues regarding training, policy,
or tactics.

Failed to properly evaluates 148 PC arrests for issues regarding
training, policy, or tactics.

✔

Utilizes and adheres to Department guidelines and procedures
regarding the use of confidential information.

Failed to properly utilizes and adheres to Department guidelines and
procedures regarding the use of confidential information.

Page 15 of 65

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Attachment
Policy Manual

Harrassment and Discrimination Acknowlegment.pdf
Harrassment and Discrimination Acknowlegment.pdf

Harrassment and Discrimination
Acknowlegment.pdf - 9

Page 16 of 65

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Page 17 of 65

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Madison County Sheriff's Department (including Court Security)
FY27 Budget Planning - Performance Evaluation Policy to add Merit Increases (Proposed)
Employee
Employee 1

FY26 Salary
55,398

COLA 3%
57,060

Merit (1% - 6% )
3%

Merit Increase
$1,712

FY27 Salary
$58,772

Employee 2

56,120

57,804

$57,804

Employee 3

56,120

57,804

$57,804

Employee 4

56,120

57,804

$57,804

Employee 5

57,520

59,246

$1,777

$61,023

Employee 6

57,520

59,246

$592

$59,838

Employee 7

57,520

59,246

$1,185

$60,431

Employee 8

58,235

59,982

$1,200

$61,182

Employee 9

58,926

60,694

$1,214

$61,908

Employee 10

59,225

61,002

$1,830

$62,832

Employee 11

59,740

61,532

$1,846

$63,378

Employee 12

59,740

61,532

$1,846

$63,378

Employee 13

60,984

62,814

$62,814

Employee 14

61,871

63,727

$1,275

$65,002

Employee 15

61,871

63,727

$1,275

$65,002

Employee 16

64,098

66,021

$66,021

Employee 17

64,965

66,914

$1,338

$68,252

Employee 18

67,000

69,010

$690

$69,700

Employee 19

68,294

70,343

$1,407

$71,750

Employee 20

68,616

70,674

$1,413

$72,088

Employee 21

69,214

71,290

$2,139

$73,429

Employee 22

70,298

72,407

$1,448

$73,855

Employee 23

71,523

73,669

$737

$74,405

Employee 24

76,984

79,294

$793

$80,086

Employee 25

83,605

86,113

$2,583

$88,697

Employee 26

88,423

91,076

$2,732

$93,808

Employee 27

93,415

96,217

$1,924

$98,142

$2,521
$2,155
$349

FICA
VRS
Life
Total Merit Increase
w/fringe

This is the total increase to the Sheriff's Department FY27 budget if the
performance evaluation policy to add annual merit increases is approved

$37,982

Page 18 of 65

OPTION #1: Replace the Chief ACO’s vehicle one year earlier and he will pass down his
current vehicle (current mileage is 150k) to the new PT employee.
Chevy 2500 - $49,920
Lights/Camper - $13,989
Lettering - $1,820
TOTAL in FY27 = $65,729

OPTION #2: Purchase a smaller truck for the PT employee and then replace the Chief
ACO’s vehicle in FY28.
Chevy Colorado - $36,998
Lights/Camper - $13,989
Lettering - $1,820
TOTAL in FY27 = $52,807
TOTAL in FY28 = $65,729

OPTION #3: Put a former deputy vehicle back on the road for the new PT employee and
replace the Chief ACO’s vehicle in FY28.
2020 Ford Explorer (formerly Sheriff’s Department) – free
Lights - $9,489
Lettering - $1,820
TOTAL in FY27 = $11,309
TOTAL in FY28 = $65,729

All three options would require a new radio to be installed which is currently in the
Radio System budget.

Page 19 of 65

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Estimate #: 5774

Performance Signs, LLC
40 Performance Way
GPS Address: 6812 Spring Hill Rd
Ruckersville, VA 22968
Ph: (434) 985-7446
Email: [email protected]
Web: http://www.performancesigns.net
Created Date:
Salesperson:
Email:
Office Phone:

1/2/2026 11:42:28AM
Katherine Morris
[email protected]
(434) 985-7446

Prepared For:
Contact:
Office Phone:
Email:
Address:

Page 1 of 1

MADISON COUNTY BOARD OF SUPERVISORS
GREG CAVE, CHIEF ANIMAL CONTROL / SH
(540) 948-7042
[email protected]
PO BOX 705
Madison, VA 22727

Description: ANIMAL CONTROL TRUCK

Quantity

Unit Price

Subtotal

$1,820.00

Product: Applied Cut Vinyl

Description: MADISON COUNTY ANIMAL CONTROL TRUCK
STRIPING/SEAL/TEXT ON SIDES, STRIPING/TEXT ON TAILGATE
ESTIMATE VALID THROUGH END OF 2026

• 1- 0 in x 0 in Single Sided Vinyl On: Full Sides and Rear of Vehicle
• Vinyl Colors are Reflective Blue 680-75, Reflective Black 680-85,

Subtotal:

$1,820.00

Total:

$1,820.00

Client Reply Request
Estimate Accepted "As Is". Please proceed with Order.
Changes required, please contact me.
Print Date: 1/2/2026 11:50:07AM

Other:
SIGN:

Date:

Page 20 of 65

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Alliance Vehicle Solutions

Estimate #2105

382 Lee Jackson Highway
Staunton, VA 24401
(540) 515-2871
[email protected]
www.driveavs.com

Created: 01/05/2026
Payment Term: Net 60
Service Writer: Phil Hartzler

Madison County Animal Control
Mobile: (540) 718-0944
[email protected]

2026 Chevrolet Silverado 2500 HD LT (Gray)

Whelen Lighting Package
Description

Price

QTY

Labor: Installation Labor

HRS

Disc

Subtotal
$4,515.00

Part: Whelen Edge Lightbar 54" Red/Amber, Red/White
PROMO 9X1225

$1,849.00

Part: Whelen Core C399 PROMO 9X1225

$1,019.00

Part: Whelen CCTL5 Handheld Controller PROMO 9X1225

$0.00

Part: Whelen S315U Speaker PROMO 9X1225

$0.00

Part: Whelen SAK70 Speaker Mounting Bracket PROMO
9X1225

$0.00

Part: Mega T-Series Mounted on rear bumper PSKC3FCR
Trio Red/Amber/White

$238.00

41%

$280.84

Part: Whelen Mini-T Series TMS0KC Trio Red/Amber/White
Mounted in rear bumper Step

$178.00

41%

$210.04

Part: Whelen T-Series TSS0KC Trio Red/Amber/White
Surface mounted on Tailgate

$221.00

41%

$260.78

Part: Magnetic Mic
Magnetic Mic

$39.95

Part: Misc. Wire/Connectors/Etc.

$800.00

Discount (5.5%): $522.34

Tax (5.3%): $236.36

Total: $9,210.97

Price

QTY

Disc

Subtotal

Part: Havis C-SBX-105
Lockable Under-Seat Storage Box for 2019-2025 Chevrolet Silverado
SSV & 1500/2500/3500 & GMC Sierra

$1,185.00

30%

$829.50

Subcontract: Estimated Freight (Actual freight will be billed at cost.)

$300.00

Havis Under Seat Storage Box for Mounting equipment
Description

Discount (23.94%): $355.50

$300.00

Tax (5.3%): $59.86

Total: $1,189.36

Price

QTY

Disc

$3,198.15

ARE CX Fiberglass Topper Painted GXD to Match Chassis
Description
Part: 26 CV 2500/3500 DC 82.2 ST CX
Paint Code / Paint Color GXD/130H Sharkskin (Metallic) 1036476F
Driver Side Window Aluminum Framed Half Slider w/ Corner
Fascias & Pet Screen
Passenger Side Window Aluminum Framed Half Slider w/ Corner
Fascias & Pet Screen
Interior Light Options OPT#5 - 12V LED Dome Light w/ Prop

Subtotal
$3,198.15

Tue 1/6/2026 — Page 1 of 2

Page 21 of 65

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Alliance Vehicle Solutions

Estimate #2105

382 Lee Jackson Highway
Staunton, VA 24401
(540) 515-2871
[email protected]
www.driveavs.com

Created: 01/05/2026
Payment Term: Net 60
Service Writer: Phil Hartzler

ARE CX Fiberglass Topper Painted GXD to Match Chassis
Switch
Rear Door Aluminum Framed Double T Door Latches
Subcontract: Estimated Freight (Actual freight will be billed at cost.)

$75.00

Part: MAXXAIR Maxxfan Mini Plus Vent 6" Single Speed Exhaust Fan

$149.91

Discount (0.44%): $14.99
**NOTE:** PRICES ARE SUBJECT TO CHANGE DUE TO THE POTENTIAL IMPACT OF
TARIFFS OR OTHER GOVERNMENTAL SURCHARGES. ALL ADDITIONAL CHARGES
WILL BE BILLED TO THE CUSTOMER.
Estimates provided are an approximation of timing and charges to you for the
services requested. They are based on the anticipated work to be done. It is possible
for unexpected complications to cause some deviation from the original quote. You
hereby authorize the work described in this estimate to be done along with the
procurement of the necessary material(s), including permission to operate the vehicle
for on-road testing or inspection. If any additional parts or labor are required, we will
prepare a revised work order providing the cost of additional parts and labor and total
revised cost. All parts are new unless specified otherwise.
Deposits are non-refundable. No returns or refunds on special ordered items or
electrical parts.

$75.00
1

Tax (5.3%): $180.63

10%

$134.92

Total: $3,588.70

Labor ................................................. $4,515.00
Parts ................................................. $9,515.01
Subcontracts ........................................ $375.00
Subtotal .................................... $14,405.01
Discount ......................................... $892.83
Shop Supplies .................................... $0.00
EPA ..................................................... $0.00
Tax .................................................. $476.85
Grand Total ................................... $13,989.03
Paid to Date ........................................
($0.00)

REMAINING BALANCE

$13,989.03

There is no warranty for used parts or customer supplied parts.
You agree that we are not responsible for loss or damage to your vehicle, including loss of articles left in the vehicle, including, without limitation, in case of
fire, theft, or any other cause(s) beyond our control. We are not responsible for any delays caused by unavailability of parts or delays in delivery of parts by
the supplier or transporter. If required installations exceed the authorized estimated amount, we must obtain your approval to perform the additional work
required. We will keep you informed and perform only options authorized by you.
Quote is Valid for 30 Days.

Signature

Tue 1/6/2026 — Page 2 of 2

Page 22 of 65

Return to Agenda
Outside Agency Proposed FY27 Funding as of 03/25/2026
Approved
Budget Amt
in FY26

Requested
Amount in
FY27

Aging Together
YES
$3,000
Boys & Girls Clubs of Central Virginia
YES
$10,000
Central Virginia Partnership for Economic Development
YES
$10,000
Culpeper Soil and Water Conservation District
YES
$40,814
Department of Health
NO
$228,641
Encompass Community Supports (Rappahannock Rapidan Community
TBD
Services)$255,120
Foothills Children's Advocacy Center
YES
$15,000
Foothills Housing Corporation
YES
$7,500
Germanna Community College
YES
$4,000
Hospice of the Piedmont
YES
$2,000
Legal Aid Works
YES
$2,000
Madison County Fair, Incorporated
YES
$1,200
Madison County Library, Inc.
TBD
$187,600
Madison County Volunteer Fire Company, Inc.
YES
$150,000
Madison Learning Center Incorporated
YES
$50,000
OAR-Jefferson Area Community Corrections
NO
$35,204
Piedmont Regional Dental Clinic
YES
$3,000
Rappahannock River Basin Commission
YES
$1,000
Rappahannock-Rapidan Regional Commission
NO
$16,996
Skyline CAP, Inc.
YES
$58,882
VCW-Piedmont
YES
$2,805
Virginia Regional Transit
YES
$7,000
Central Virginia Regional Jail (CVRJ)
NO
$590,314
Rappahannock Juvenile Detention Center
NO
$308,360

$2,000
$500
$10,000
$30,111
$228,641
$255,120
$2,000
$7,000
$4,000
$500
$0
$500
$187,600
$150,000
$10,000
$33,822
$2,000
$1,000
$16,996
$51,900
$500
$7,000
$590,314
$308,360

$3,000
$10,000
$10,347
$33,759
$232,684
$263,476
$15,000
$7,000
$10,000
$1,000
$2,000
$1,200
$207,423
$175,000
$15,000
$16,725
$3,000
$1,000
$17,203
$53,350
$5,592
$7,000
$590,314
$168,911

$1,000
$9,500
$347
$3,648
$4,043
$8,356
$13,000
$0
$6,000
$500
$2,000
$700
$19,823
$25,000
$5,000
-$17,097
$1,000
$0
$207
$1,450
$5,092
$0
$0
-$139,449

$1,990,436

$1,899,864

$1,849,983

-$49,881
-2.6%

Organization / Agency Name

Discretionary
Amount
(YES/NO)

Requested
Amount in
FY26

FY27
$Change
from FY26

FY27
Amount
Approved
$2,000
$500
$10,347
$33,759
$232,684
$242,000 FY25 figure; Jonathon to reach out to Executive Director & 3 Reps
$15,000 may revisit this one for potential lower funding
$7,000
$4,000
$1,000
$0
$500
$187,600 Ask Bonnie to explain increase better, funding requirement and formula
$175,000
$10,000
$16,725
$3,000
$1,000
$17,203
$53,350
$500
$7,000
$590,314
$168,911
$1,779,393

Page 23 of 65

Return to Agenda
FY27 BUDGET WORK SESSION #7
MADISON COUNTY, VIRGINIA
03/26/2026
Opening Balance Appropriation
Department / Item

Animal Control
Animal Shelter

(1,879,200)
Operational Budget Questions

Do you remove the addition of the new PT position already
factored into the budget figures?
Do you unfreeze 2nd PT position not currently in budget
figures?

Operating
Budget Impact

Approved
(Y/N)

(20,000)

15,000

Y
Do you continue the annual set-aside amount in the capital
budget for the reassessment every 6 years?

Commissioner of Revenue
Commonwealths Attorney

Do you approve the request to convert the PT AA position to
FT status not currently reflected in budget figures?

21,000

EMS - Community Paramedicine
Information Technology
Parks & Recreation
Parks & Recreation

Do you add 12-scheduled staff hours to each shift not
currently in budget figures?
Do you remove the Community Paramedicine Program
already factored into the EMS budget figures?
Do you approve the request to add $17,077 to the operating
budget for JustFOIA, Digital Accessibility Consultants, etc.
Do you remove the request to approve the PT position going
to FT status already in the PRA's budget request?
Do you remove the add'l operating costs to fund new hires
for HR Park operations already in the PRA's budget request?

Sheriff

42,514

31,844

40,000

(26,000)

Do you approve the capital request for a zero turn mower?

15,611

(58,000)

Do you approve the capital request for a new aerator?
Do you approve the capital request for a new radio needed if
the PT employee at Animal Control is approved?
Do you approve the Sheriff's capital request to replace 7
vehicles @ $62k each?
Do you approve the replacement of 4 vehicles in FY27 for
Sheriff's Department (versus 7)?
Do you approve the Sheriff's capital request to replace the
Magistrate System equipment?
Do you approve the Sheriff's capital request to replace the
fingerprint system?
Do you approve the capital request to replace the MS/HS
HVAC (2 units not in debt funding)? $550k total: half will be
paid in FY27 and the other half in FY28
Do you approve the capital request to replace HVAC unit at
Boys & Girls Club?

3,796

12,000

432,075

246,900

5,000

17,136

275,000

50,000

37,982

(38,000)

(75,000)

225,194

111,640

(270,000)

(180,000)

(90,000)

Real Estate Tax Increase $0.02

Do you raise real estate tax by $0.02? Every $0.01 = $275k

(550,000)

Real Estate Tax Increase $0.03

Do you raise real estate tax by $0.03? Every $0.01 = $275k
Do you raise personal property tax (vehicles) to $3.50? Every
$0.10 = $175k
Do you raise personal property tax (vehicles) to $3.60? Every
$0.10 = $175k
Do you increase lodging tax to 6%? Every 1% = $50k
Do you increase meals tax to 5%? Every 1% = $140k

(825,000)

(175,000)

$
$
$

(350,000)
(50,000)
(140,000)

N
N
N

Total Impact to Operating Budget

PPT Tax Increase $0.20
Lodging Tax Increase 1%
Meals Tax Increase 1%

20,000

(275,000)

PPT Tax Increase $0.10

17,077

COLA 1%

Do you raise real estate tax by $0.01? Every $0.01 = $275k

COLA 0%

50,000

Real Estate Tax Increase $0.01

Health Insurance Increase Other

(111,527)

COLA 2%

Health Insurance Increase 100%

Do you decrease the School Board's funding request by
$75,000?
Do you pick up 100% of the health insurance increase
beyond what's currently factored into the budget?
Do you standardize the county % contribution and use a
tiering approach (pay more towards higher deductible
Do you lower the COLA from 3% to 0% (savings includes
fringe)?
Do you lower the COLA from 3% to 1% (savings includes
fringe)?
Do you lower the COLA from 3% to 2% (savings includes
fringe)?

School Board

40,000

Sheriff
Sheriff - Court Security

163,000

Sheriff

Do you remove the 1 FTE Court Security Position already
factored into the Sheriff's budget figures?

Approved
(Y/N)

Radio System
Do you approve Sheriff's request for new policy to establish
merit increases beyond the 3% COLA?

Capital Budget
Impact

Do you begin to set-aside capital money for new voting
equipment (over the next 3-4 years)? This assumes reducing
polling places down to 4.
Do you approve the capital request to purchase a Ranger
side-by-side w/outfitting & trailer?
Do you approve the capital request for Concise (Mobile
Networking for first responder supplies & equipment)?
Do you approve the capital request to continue replacing
laptops/desktops (phase 2)?

Electoral Board / Registrar
EMS

Capital Budget Questions
Do you approve the capital request to purchase a new
vehicle if the PT position is approved? Proposing Chevy
Colorado Pickup

$ (2,642,634) $ (579,729)

Yellow highlighted figures are changes from last meeting that will be discussed at budget work session

$ 1,281,876

$ 807,287

Page 24 of 65

Return to Agenda
FY27 BUDGET - BREAKDOWN BY DEPARTMENT AS OF 03/26/2026

Department
Code

Department

FY23 Actuals FY24 Actuals FY25 Actuals

FY26
Approved
Budget

FY26
Revised
Budget

Change $
FY26
Approved
Budget

FY27
Budget
Request

1110

BOARD OF SUPERVISORS

$59,169

$60,833

$57,284

$64,019

$65,519

$1,500

1210

COUNTY ATTORNEY

$101,311

$153,862

$100,032

$131,572

$134,962

$3,390

1310
1320

ELECTORAL BOARD
REGISTRAR

$35,472
$149,553

$71,909
$157,215

$55,004
$175,817

$75,500
$190,197

$75,500
$192,346

$77,275
$198,963

$1,775
$8,766

1400

BOARD OF EQUALIZATION

$3,295

$4,440

-$4,440

1840
1850

BOARD OF ZONING APPEALS
BUIDLING CODE APPEALS BOARD

$1,164
$0

$1,471
$0

$2,958
$0

$2,330
$415

$2,900
$415

$570
$0

2120
2127
2128

COUNTY ADMINISTRATION
OUTSIDE CONTRIBUTIONS
JOINT SERVICES

$276,249
$675,791
$1,187,151

$368,744
$668,715
$1,266,596

$536,105
$717,956
$1,063,481

$524,077
$777,503
$1,355,898

$524,077
$777,503
$1,218,690

$577,518
$798,365
$1,251,926

$53,442
$20,863
-$103,972

2130

FINANCE

$473,465

$450,564

$480,836

$475,819

$491,742

$15,923

2140
2210
2211
2310

DATA PROCESSING AND TECHNOLOGY
JUVENILE PROBATION
MADISON COMBINED COURT
EMERGENCY MANAGEMENT PUBLIC SAFETY

$549,600
$4,851
$6,535
$21,377

$511,949
$13,469
$7,532
$57,523

$589,951
$11,307
$5,355
$15,465

$609,385
$21,939
$8,921
$28,402

$714,502
$22,539
$8,921
$25,810

$105,117
$600
$0
-$2,592

2320

EMS

$2,704,812

$2,905,895

$3,153,348

$3,315,781

$3,320,606

$3,428,010

$112,229

2320
2330
2340

EMS - COMMUNITY PARAMEDICINE PROGRAM
EMERGENCY OPERATION CENTER E911
BUILDING OFFICIAL

$0
$1,153,182
$323,124

$0
$1,213,312
$379,346

$104,463
$1,227,619
$393,397

$0
$1,356,533
$421,903

$0
$1,506,914
$421,903

$112,336
$1,421,445
$436,653

$112,336
$64,912
$14,750

2350

ANIMAL CONTROL

$172,981

$194,207

$223,669

$221,396

$248,724

$27,328

2360

ANIMAL SHELTER

$148,776

$195,047

$226,935

$196,912

$226,743

$29,830

2370

RADIO SYSTEM

$21,795

$347,827

$371,307

$403,798

$55,971

2430

TRANSFER STATION & RECYCLE

$709,654

$702,781

$837,057

$805,258

$950,400

$145,142

2430
2810
4210

FACILITIES & MAINTENANCE
ZONING & DEVELOPMENT
CIRCUIT COURT

$612,905
$203,243
$45,916

$674,954
$205,030
$48,711

$698,707
$184,648
$52,385

$702,558
$221,238
$55,717

$679,078
$221,238
$55,717

$672,726
$234,322
$60,139

-$29,831
$13,084
$4,422

4210
4220

CLERK OF CIRCUIT COURT
VICTIM/WITNESS PROGRAM

$490,326
$61,794

$442,605
$62,024

$490,427
$68,918

$512,361
$88,333

$527,393
$88,333

$546,947
$90,042

$34,585
$1,709

4220

COMMONWEALTHS ATTORNEY

$462,001

$455,315

$493,086

$624,571

$672,464

$47,894

4230

COMMISSIONER OF THE REVENUE

$311,702

$360,946

$340,943

$370,528

$395,696

$25,168

4240

TREASURER

$337,370

$331,459

$383,714

$415,274

$448,171

$32,897

4310

SHERIFF COURT SECURITY

$145,401

$147,950

$160,556

$182,425

$182,426

$223,492

$41,067

4310
4310
4310
4310

SHERIFF
CONFINEMENT OF PRISONE
REGIONAL JAIL BOARD MEETINGS
SHERIFF DEPT GRANTS

$2,572,915
$70
$1,011
$0

$2,739,294
$47
$0
$171,985

$2,957,407
$48
$613
$481,828

$3,240,775
$300
$1,060
$0

$3,261,505
$300
$1,060
$0

$3,342,366
$250
$524
$0

$101,590
-$50
-$536
$0

7710

ECONOMIC DEVELOPMENT

$141,993

$224,124

$168,102

$179,139

$182,026

$2,887

8810

PARKS & RECREATION

$333,374

$345,816

$429,687

$434,333

$449,224

$460,211

$25,877

9910

NONDEPARTMENTAL

$13,926,898

$14,009,463

$17,591,627

$17,449,226

$19,603,294

$18,157,742

$708,516

TOTAL

$28,401,136

$29,600,693

$34,505,826

$35,413,865

$37,638,733

$37,086,584

$1,672,719

FY26-FY27
Budget %
Change

Summary Notes

No COLA added to BOS pay; only additional monies added for VACO
2.3% involvement.
Increase related to County Attorney's new contract partially offset by reduction
2.6% in estimated cost of outside legal services.
Increase is primarily due to 3 elections in FY27; we are reimbursed by the
2.4% State for a large portion of this increase.
4.6% Increase based on COLA only.
We wil not need to budget for BOE until the next reassessment year which is
-100.0% CY2031
This budget reflects the total expenses if 6 of the 12 monthly meetings occur
24.5% during the fiscal year.
0.0% Board meets only when an appeal comes in.
$40k of this increase is grant related. We will receive a reimbursement from the
10.2% State for the VA Dept of Energy grant expenses we incur.
2.7%
-7.7%
$6k of this increase is due to additional valuation services needed in FY27
(OPEB Actuarial Services for Madison County & Schools). The remaining
3.3% increase is COLA related.
$70k of this increase are the telecommunication expenses moved over from
17.2% Facilities budget
2.7% Increase for training, new copier lease, and office supply costs.
0.0% No change in budget request total from FY26.
-9.1%
If BOS approved request to add 12 scheduled hours to each shift, the overall
3.4% budget will increase another $163k (PT, OT, and FICA).
NEW - request to formally add Community Paramedicine Program which
NEW increases budget by 1 FTE plus fringe and software.
4.8%
3.5% Primarily a COLA related increase partially offset by reductions in VRS rates.
This budget request includes adding a new PT position which is $20k of this
increase. Budget was updated on 3/10/26 with new Deputy ACO
12.3% salary/benefit information. Previous budget request was $17k higher.
Request for PT position approved which added $15k to budget request
15.1% (includes fringe).
$55k of this increase is a realignment of expenses from Facilities budget to
16.1% Radio System budget.
We have not yet received any FY27 rate increases from AMRF so this
projection is subject to change. Right now, there is no rate increase in
18.0% projection.
$82k in expenses were moved out of this budget and put into the IT and
-4.2% Radio System budgets. Increase is actually $48k or 6.8%
5.9%
7.9%
$20k of this increase is due to health insurance coverage changes in
6.8% department which is partially offset by additional comp board revenue.
1.9%
Request to transition PT AA to FT status was approved, this added $21k to
7.7% budget.
The majority of this increase is due to the new real estate software conversion
that was performed in FY26. Legacy system was discontinued and replaced.
6.8%
Treasurer recommending adjusting sweep account to earn roughly $110k
more in interest income revenue but this will cost $26k in bank fees which is
7.9% factored into budget.
1 new FTE Court Security position was added to the budget. The impact is
$38k after removing PT hours no longer be needed. If this new FTE position is
22.5% not approved, PT hours would have to be added back to budget.
Sheriff is recommending new Performance Evaluation policy that would
include merit increases above COLA. If approved, this would add roughly
3.1% $38k total to Sheriff & Sheriff Court Security budgets.
-16.7%
-50.6%
$5k of this increase is due to outside agency request (Piedmont Workforce
1.6% Network) which are pending BOS approval.
Transition of the PT AA/Bookkeeper to FT status starting in FY27. Removed
58k of added operational costs for new positions Hoover Ridge Park. Will do
6.0% SA from contingency in FY27 if needed based on timing of park opening.
We added $180k expense for Tax Relief which is an accounting entry to gross
up real estate tax revenue which then needs to be expensed for tax relief for
4.1% the elderly in accordance with APA Uniform Chart of Accounts.

4.7%

*9910 NON-DEPARTMENTAL INCLUDES TRANSFERS TO VPA/DSS, CSA, DEBT SERVICE FUND, CAPITAL FUNDS, AND SCHOOL BOARD
YELLOW HIGHLIGHTED FIGURES DENOTES CHANGED TOTALS SINCE LAST BUDGET WORK SESSION AFTER QUESTIONNAIRE COMPLETED

Page 25 of 65

Return to Agenda

Madison County, Virginia
Budget Planning
Fiscal Year 2027
prepared: 03/26/26

General
Fund

Capital
Fund

Total

Revenues:
$

Total revenues

33,121,768

3,104,348
1,602,927
9,669,198
1,092,846
1,623,126
1,552,478
10,923,874
648,811
1,187,589
624,575
-

1,764,317
1,007,554

3,104,348
1,602,927
9,669,198
1,092,846
1,623,126
1,552,478
10,923,874
648,811
1,187,589
624,575
1,764,317
1,007,554
2,284,944
-

Expenditures:
Current:
General government administration - Departments
Judicial administration - Departments
Public safety - Departments
Public safety - Outside Agencies
Public works - Departments
Health and welfare - VPA and CSA
Education - Madison Schools
Parks, recreation, and cultural - Madison Library
Community development - Outside Agencies
Nondepartmental - Contingency Funds
Capital projects - County
Capital projects - Schools
Debt service:
Principal retirement & Interest

22,110,000
4,441,973
325,800
123,500
823,211
896,144
85,043

4,095,456
220,641

Assumes $0.02 increase in real estate tax and

General property taxes
Other local taxes
Permits, privilege fees and regulatory licenses
Fines and forfeitures
Revenue from use of money and property
Charges for services
Miscellaneous
Intergovernmental:
Commonwealth
Federal

2,284,944

22,110,000 $0.10 increase in PPT
4,441,973
325,800
123,500
823,211
896,144
85,043
4,095,456
220,641

Total expenditures

34,314,715

2,771,871

37,086,586

Excess (deficiency) of revenues over (under) expenditures

(1,192,947) $

(2,771,871)

(3,964,818)

Other Financing Sources (uses):
Issuance of long-term debt for capital
Transfers in from TOT Fund

$
$

200,964

$
$

1,884,654
-

$
$

1,884,654
200,964

Total other financing sources (uses)

200,964

1,884,654

2,085,618

(991,983) $

(887,217)

(1,879,200) opening balance appropriation needed

Net change in fund balance to balance General Fund
Fund balances at beginning of year
Fund balances at end of year

23,466,461
$

22,474,478

23,466,461
$

(887,217)

21,587,261

Page 26 of 65

Return to Agenda

Account Number

MADISON COUNTY - FY2027 BUDGET PLANNING
REVENUES

Department
Code

Account Description

FY26
Revised
Budget

FY26
Actuals thru
Period 8
(Feb)

FY26
Remaining
Budget

FY26-FY27
Change $
from
Revised

FY27
Budget
Request

0000

1110-0000-00-00000-401100-0000-000000-00000-00001110-0000-00-00000-401199-0000-000000-00000-00001110-0000-00-00000-401210-0000-000000-00000-0000-

0000
0000
0000

REAL PROPERTY
REAL PROPERTY DELINQUENT
PUBLIC SERVICE

$14,260,000
$325,000
$360,000

$6,860,090
$318,683
$412,477

$7,399,910
$6,317
-$52,477

$15,070,000
$325,000
$370,000

$810,000
$0
$10,000

1110-0000-00-00000-401300-0000-000000-00000-00001110-0000-00-00000-401399-0000-000000-00000-00001110-0000-00-00000-401400-0000-000000-00000-00001110-0000-00-00000-401499-0000-000000-00000-00001110-0000-00-00000-401500-0000-000000-00000-00001110-0000-00-00000-401599-0000-000000-00000-00001110-0000-00-00000-401600-0000-000000-00000-00001110-0000-00-00000-401699-0000-000000-00000-00001110-0000-00-00000-401800-0000-000000-00000-00001110-0000-00-00000-401902-0000-000000-00000-00001110-0000-00-00000-401903-0000-000000-00000-00001110-0000-00-00000-401950-0000-000000-00000-00001110-0000-00-00000-402100-0000-000000-00000-00001110-0000-00-00000-402110-0000-000000-00000-00001110-0000-00-00000-402120-0000-000000-00000-00001110-0000-00-00000-402199-0000-000000-00000-00001110-0000-00-00000-402210-0000-000000-00000-00001110-0000-00-00000-402220-0000-000000-00000-00001110-0000-00-00000-402230-0000-000000-00000-00001110-0000-00-00000-402500-0000-000000-00000-00001110-0000-00-00000-402600-0000-000000-00000-00001110-0000-00-00000-402710-0000-000000-00000-00001110-0000-00-00000-402720-0000-000000-00000-00001110-0000-00-00000-402730-0000-000000-00000-00001110-0000-00-00000-403100-0000-000000-00000-00001110-0000-00-00000-403310-0000-000000-00000-00001110-0000-00-00000-403311-0000-000000-00000-00001110-0000-00-00000-403312-0000-000000-00000-00001110-0000-00-00000-403314-0000-000000-00000-00001110-0000-00-00000-403315-0000-000000-00000-00001110-0000-00-00000-403316-0000-000000-00000-00001110-0000-00-00000-403319-0000-000000-00000-00001110-0000-00-00000-403320-0000-000000-00000-00001110-0000-00-00000-403321-0000-000000-00000-00001110-0000-00-00000-403322-0000-000000-00000-00001110-0000-00-00000-403328-0000-000000-00000-00001110-0000-00-00000-403332-0000-000000-00000-00001110-0000-00-00000-403333-0000-000000-00000-00001110-0000-00-00000-403334-0000-000000-00000-00001110-0000-00-00000-403335-0000-000000-00000-00001110-0000-00-00000-403338-0000-000000-00000-00001110-0000-00-00000-403339-0000-000000-00000-00001110-0000-00-00000-403340-0000-000000-00000-00001110-0000-00-00000-403344-0000-000000-00000-00001110-0000-00-00000-403346-0000-000000-00000-00001110-0000-00-00000-403350-0000-000000-00000-00001110-0000-00-00000-403352-0000-000000-00000-00001110-0000-00-00000-403370-0000-000000-00000-00001110-0000-00-00000-403375-0000-000000-00000-00001110-0000-00-00000-403380-0000-000000-00000-00001110-0000-00-00000-403390-0000-000000-00000-00001110-0000-00-00000-403392-0000-000000-00000-00001110-0000-00-00000-403398-0000-000000-00000-00001110-0000-00-00000-404110-0000-000000-00000-00001110-0000-00-00000-404120-0000-000000-00000-00001110-0000-00-00000-405110-0000-000000-00000-00001110-0000-00-00000-405210-0000-000000-00000-00001110-0000-00-00000-405230-0000-000000-00000-00001110-0000-00-00000-405270-0000-000000-00000-00001110-0000-00-00000-405290-0000-000000-00000-00001110-0000-00-00000-406110-0000-000000-00000-00001110-0000-00-00000-406130-0000-000000-00000-00001110-0000-00-00000-406150-0000-000000-00000-00001110-0000-00-00000-406160-0000-000000-00000-00001110-0000-00-00000-406170-0000-000000-00000-00001110-0000-00-00000-406210-0000-000000-00000-00001110-0000-00-00000-406420-0000-000000-00000-00001110-0000-00-00000-406510-0000-000000-00000-00001110-0000-00-00000-406610-0000-000000-00000-00001110-0000-00-00000-406620-0000-000000-00000-00001110-0000-00-00000-406810-0000-000000-00000-00001110-0000-00-00000-408300-0000-000000-00000-00001110-0000-00-00000-408330-0000-000000-00000-00001110-0000-00-00000-408610-0000-000000-00000-00001110-0000-00-00000-408911-0000-000000-00000-00001110-0000-00-00000-408914-0000-000000-00000-00001110-0000-00-00000-408916-0000-000000-00000-00001110-0000-00-00000-408933-0000-000000-00000-00001110-0000-00-00000-408991-0000-000000-00000-00001110-0000-00-00000-422110-0000-000000-00000-00001110-0000-00-00000-422114-0000-000000-00000-00001110-0000-00-00000-422130-0000-000000-00000-00001110-0000-00-00000-422140-0000-000000-00000-00001110-0000-00-00000-422160-0000-000000-00000-00001110-0000-00-00000-422190-0000-000000-00000-00001110-0000-00-00000-422260-0000-000000-00000-00001110-0000-00-00000-422300-0000-000000-00000-00001110-0000-00-00000-423100-0000-000000-00000-00001110-0000-00-00000-423200-0000-000000-00000-00001110-0000-00-00000-423300-0000-000000-00000-00001110-0000-00-00000-423400-0000-000000-00000-00001110-0000-00-00000-423600-0000-000000-00000-00001110-0000-00-00000-423700-0000-000000-00000-00001110-0000-00-00000-423720-0000-000000-00000-00001110-0000-00-00000-424111-0000-000000-00000-00001110-0000-00-00000-424116-0000-000000-00000-00001110-0000-00-00000-424119-0000-000000-00000-00001110-0000-00-00000-424120-0000-000000-00000-00001110-0000-00-00000-424130-0000-000000-00000-00001110-0000-00-00000-424140-0000-000000-00000-00001110-0000-00-00000-424150-0000-000000-00000-00001110-0000-00-00000-424180-0000-000000-00000-00001110-0000-00-00000-424177-0000-000000-00000-00001110-0000-00-00000-424200-0000-000000-00000-00001110-0000-00-00000-424210-0000-000000-00000-00001110-0000-00-00000-424234-0000-000000-00000-00001110-0000-00-00000-424320-0000-000000-00000-00001110-0000-00-00000-424366-0000-000000-00000-00001110-0000-00-00000-424370-0000-000000-00000-0000-

0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
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0000
0000
0000
0000
0000
0000
0000
0000
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0000
0000
0000
0000
0000
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PERSONAL PROPERTY
PERSONAL PROPERTY DELINQUEN
MOBILE HOME
MOBILE HOME DELINQUENT
MACHINERY & TOOLS
MACHINERY & TOOLS DELINQUEN
MERCHANT CAPITAL
MERCHANT CAPITAL DELINQUENT
LATE FILING PENALTY
INTEREST DELINQUENT TAXES
PENALTIES ALL TAXES
TAX COLLECTION FEE
TRANSIENT OCCUPANCY TAX
LOCAL SALES TAX
RESTAURANT FOOD TAXES
TRANSIENT OCCUPANCY TAX DELINQ
CONSUMER UTILITY TAX
CONSUMPTION TAX
GROSS RECEIPTS TAX (UTILITIES
MOTOR VEHICLE LICENSE
BANK FRANCHISE TAX
RECORDATION TAXES
DELINQUENT TAX DOG LICENSE
ADDITIONAL TAXES ON DEEDS
ANIMAL LICENSES
ELECTRICAL PERMITS
BOUNDARY SURVEY FEES
PLUMBING PERMITS
MECHANICAL PERMITS
ELEVATOR PERMITS
REINSPECTION FEE
SIGN PERMITS
TEMPORARY OCCUPANCY REQUEST
FAMILY DIVISION FEE
SITE PLAN FEE
PLAN REVIEW FEES
BZA APPEAL FEE
VARIANCE FEE
SPECIAL USE PERMIT
EROSION & SEDIMENT BONDS
AGREEMENT IN LIEU OF A PLAN
EROSION & SEDIMENT LAND DIST
LAND USE APPLICATION FEES
BUILDING STATE LEVY
FUEL GAS PERMIT
LAND TRANSFER FEES
SECONDARY STRUCTURE E911 ADDR
SUBDIVISION PERMITS
REZONING FEES
BUILDING PERMITS
DMV STOP/RELEASE FEE
FINES AND FORFEITURES
SPECIAL DEALER PERMIT
COURT FINES AND FORFEITURES
COURT FINES INTEREST
INTEREST INCOME
RENT CLORE PROPERTY
RENT SOCIAL SERVICES
RENT LITERACY COUNCIL
RENT BUSINESS INCUBATOR
COURT HOUSE MAINTENANCE FEES
SHERIFF'S FEES SERVING COUR
COURT APPOINTED ATTRNY FEES
CLERK FEES OTHER
COURT SECURITY FEES
COMMONWEALTH ATTORNEY FEES
AMBULANCE TRANSPORTS
JAIL ADMISSION FEE
PICKUP & BOARDING FEES
SHELTER ADOPTIONS
WASTE COLLECTION DISPOSAL REC
REBATES & REFUNDS
REFUNDS TRANSIENT OCCP TAX
LOD LAW ENFORCEMENT (VACO)
GAS REVENUE
GIFTS/DONATIONS/CONTRIBUTIONS
INSURANCE CLAIMS/ADJUSTMENTS
RETURN CHECK FEE
DEBT SETOFF ADMIN FEE
MOTOR VEHICLE RENTAL TAX
P2P VEHICLE SHARE DISTRIBUTIO
MOTOR VEHICLE CARRIER'S TAX
MOBILE HOME TITLING TAX
MOPED ATV SALES TAX
PPTRA
COMMUNICATIONS TAX (LOC TX TH
CIGARETTE TAX
SHARED COMM ATT'Y
SHARED SHERIFF
SHARED COMM REVENUE
SHARED TREASURER
SHARED REGISTRAR & ELECT BR
SHARED CLERK OF CIRCUIT CT
SHARED CLERK TECHNOLOGY
SRO STATE GRANT_25-506-A
SRO STATE GRANT_25-1233-F
CLERK LVA RECORDS GRANT
DEPT OF JUVENILE JUSTICE
VA DOMESTIC VIOLENCE GRANT
VA VICTIM WITNESS GRANT
911 WIRELESS FUND
PSAP STATE 911 GRANT
OTHER PROGRAMS & GRANTS
EMS FOUR FOR LIFE
FIRE PROGRAM FUND
2 PERCENT PRIMARY FEE
LITTER CONTROL & PESTICIDE GR
AMZ BOA CC REBATE PROGRAM
VDEM GRANTS

$5,500,000
$220,000
$0
$0
$125,000
$0
$225,000
$0
$15,000
$100,000
$160,000
$70,000
$175,000
$1,855,070
$750,000
$0
$376,000
$42,000
$12,000
$475,000
$160,000
$130,000
$0
$42,000
$6,000
$30,000
$0
$16,000
$18,000
$0
$1,500
$300
$200
$2,000
$1,000
$15,000
$0
$0
$11,000
$68,000
$10,000
$4,000
$25,000
$3,600
$5,000
$500
$200
$12,000
$8,000
$80,000
$22,000
$0
$0
$100,000
$500
$877,000
$1,700
$8,477
$600
$3,000
$5,500
$344
$0
$200
$58,000
$1,000
$450,000
$1,300
$1,000
$20,000
$279,000
$50,000
$1,500
$664
$600
$1,825
$22,109
$800
$5,000
$275
$100
$400
$16,000
$250
$1,029,053
$380,000
$175,000
$312,402
$1,088,575
$139,852
$141,114
$77,405
$328,557
$30,000
$149,499
$0
$17,000
$0
$45,000
$19,076
$57,844
$359,000
$4,000
$0
$76,297
$0
$0
$3,860
$2,100

$5,540,619
$117,746
$7,220
$1,137
$106,971

-$40,619
$102,254
-$7,220
-$1,137
$18,029

$203,031
$1,355
$19,443
$79,506
$112,524
$33,913
$122,013
$965,440
$505,420

$21,969
-$1,355
-$4,443
$20,494
$47,476
$36,087
$52,987
$889,630
$244,580

$256,095
$29,375
$391
$437,479
$0
$116,380
$120
$36,121
$2,599
$20,526
$2,800
$11,919
$13,863
$125
$100
$75
$482
$1,400
$4,700
$12,850
$1,000

$119,905
$12,625
$11,609
$37,522
$160,000
$13,620
-$120
$5,879
$3,401
$9,474
-$2,800
$4,081
$4,137
-$125
$1,400
$225
-$282
$600
-$3,700
$2,150
-$1,000

$4,000
$32,500
$4,350
$14,900
$37,050
$2,118
$4,875
$326
$0
$9,400
$9,300
$44,354
$8,564
$100

$7,000
$35,500
$5,650
-$10,900
-$12,050
$1,482
$125
$174
$200
$2,600
-$1,300
$35,646
$13,436
-$100

$61,097
$1,087
$475,267
$0
$5,651
$400
$1,600
$3,708
$344
$720
$203
$33,054
$941
$360,437
$952
$477
$12,220
$184,657
$25,099
$0
$2,118
$637
$9,966
$54,581
$900
$737
$105
$109
$0
$1,554
$144
$977,600
$185,538
$62,074
$182,066
$585,757
$94,574
$83,017
$0
$196,168
$7,040
$39,274

$38,903
-$587
$401,733
$1,700
$2,826
$200
$1,400
$1,792
$0
-$720
-$3
$24,946
$59
$89,563
$348
$523
$7,780
$94,343
$24,901
$1,500
-$1,454
-$37
-$8,141
-$32,472
-$100
$4,263
$170
-$9
$400
$14,446
$106
$51,453
$194,462
$112,926
$130,336
$502,818
$45,278
$58,097
$77,405
$132,389
$22,960
$110,226

$0
$3,292
$15,366
$20,609
$31,972
$0
$57

$17,000
-$3,292
$29,634
-$1,533
$25,872
$359,000
$3,943

$5,775,000
$225,000
$0
$0
$120,000
$0
$225,000
$0
$20,000
$100,000
$162,000
$71,000
$177,000
$1,840,473
$800,000
$0
$380,000
$42,000
$12,000
$475,000
$145,000
$160,000
$0
$53,500
$4,000
$32,000
$0
$18,000
$18,000
$0
$1,500
$300
$200
$2,000
$4,200
$18,000
$0
$0
$11,000
$68,000
$10,000
$10,000
$27,000
$3,400
$6,000
$500
$200
$12,000
$8,000
$75,500
$23,000
$0
$0
$100,000
$500
$810,000
$1,134
$8,477
$600
$3,000
$5,500
$344
$1,800
$200
$58,000
$1,000
$520,000
$1,300
$1,000
$22,000
$285,000
$50,000
$1,500
$2,118
$600
$1,825
$23,000
$1,000
$5,000
$300
$200
$400
$16,000
$250
$1,029,053
$378,000
$150,000
$318,650
$1,110,347
$142,649
$143,936
$78,953
$335,128
$30,600
$78,547
$0
$14,617
$0
$45,000
$20,000
$57,844
$10,000
$11,000
$0
$78,586
$0
$0
$4,000
$2,100

$275,000
$5,000
$0
$0
-$5,000
$0
$0
$0
$5,000
$0
$2,000
$1,000
$2,000
-$14,597
$50,000
$0
$4,000
$0
$0
$0
-$15,000
$30,000
$0
$11,500
-$2,000
$2,000
$0
$2,000
$0
$0
$0
$0
$0
$0
$3,200
$3,000
$0
$0
$0
$0
$0
$6,000
$2,000
-$200
$1,000
$0
$0
$0
$0
-$4,500
$1,000
$0
$0
$0
$0
-$67,000
-$566
$0
$0
$0
$0
$0
$1,800
$0
$0
$0
$70,000
$0
$0
$2,000
$6,000
$0
$0
$1,454
$0
$0
$891
$200
$0
$25
$100
$0
$0
$0
$0
-$2,000
-$25,000
$6,248
$21,772
$2,797
$2,822
$1,548
$6,571
$600
-$70,952
$0
-$2,383
$0
$0
$924
$0
-$349,000
$7,000
$0
$2,289
$0
$0
$140
$0

1110-0000-00-00000-424375-0000-000000-00000-0000-G00
1110-0000-00-00000-424385-0000-000000-00000-0000-G00
1110-0000-00-00000-430701-0000-000000-00000-00001110-0000-00-00000-431110-0000-000000-00000-00001110-0000-00-00000-433100-0000-000000-00000-00001110-0000-00-00000-433285-0000-000000-00000-00001110-0000-00-00000-433300-0000-000000-00000-00001110-0000-00-00000-433310-0000-000000-00000-00001110-0000-00-00000-433311-0000-000000-00000-00001110-0000-00-00000-433312-0000-000000-00000-0000-G00
1110-0000-00-00000-433313-0000-000000-00000-0000-G00
1110-0000-00-00000-433314-0000-000000-00000-0000-G00
1110-0000-00-00000-433315-0000-000000-00000-00001110-0000-00-00000-433829-0000-000000-00000-00001110-0000-00-00000-490400-0000-000000-00000-0000-C20
1110-0000-00-00000-491047-0000-000000-00000-00001110-0000-00-00000-491211-0000-000000-00000-00001110-0000-00-00000-496332-0000-000000-00000-00001110-0000-00-00000-499999-0000-000000-00000-00001110-0000-00-00000-490100-0000-000000-00000-00001110-0000-00-00000-490200-0000-000000-00000-0000-

0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000

VDEM EMERG SHELTER UPGD
VA DEPARTMENT OF ENERGY GRANT
FORESTRY GRANT
SNP REAL PROPERTY TAXES
LEMPG GRANT (FEMA)
AMERICAN RESCUE PLAN RECV FUND
VICTIM WITNESS FEDERAL
HRSA SCOPES GRANT_UVA
LOLE GRANT PROGRAM
BYRNE JUSTICE ASSIST LE EQUIP
COPS GRANT
FLOCK HEAT GRANT
OPIOID SETTLEMENT
FEDERAL GRANT-OTHER FISCAL AGE
HOOVER RIDGE PARK PRA
PROCEEDS FROM OTHER SRCES G96
TRANSFERS IN FROM TOT FUND
TRANSFERS IN FROM OTHER FUNDS
ACCUMULATED FUND BALANCE
PROCEEDS FROM SALE OF REAL EST
PROCEEDS ESCHEATED PROPERTY

$0
$0
$0
$105,000
$0
$0
$39,985
$9,000
$1,300
$0
$0
$0
$21,325
$5,000
$1,605,071
$0
$200,964
$0
$1,623,715
$0
$0

$0
$39,296
$39,978
$110,000
$0
$0
$40,000
$0
$3,000
$0
$0
$0
$22,663
$5,000
$0
$0
$200,964
$0

$0
$39,296
$39,978
$5,000
$0
$0
$15
-$9,000
$1,700
$0
$0
$0
$1,338
$0
-$1,605,071
$0
$0
$0
-$1,623,715
$0
$0

$76,297

$4,438
$0

-$578
$2,100

$105,000

$17,205
$0
$3,099

$22,780
$9,000
-$1,799

$43,502
$15,635
$1,605,071

-$22,177
-$10,635
$0

$133,648

$67,316

$1,623,715
$0
$0

FY26-FY27
Budget %
Change
from
Revised

Comments during FY27 budget season

This represents $0.02 real estate tax increase, plus adding $200k for new construction;
5.7% $0.01 = $275,000
0.0%
2.8%
This represents $0.10 tax increase. Current rate = $3.40, New Rate = $3.50, $0.10 rate
5.0% increase = $175,000 in additional revenue
2.3%
0.0%
0.0%
-4.0%
0.0%
0.0%
0.0%
33.3%
0.0%
1.3%
1.4%
1.1% every 1% increase = $50k revenue
-0.8% received information on 3/25/26
6.7% every 1% increase = $140k revenue
0.0%
1.1%
0.0%
0.0%
0.0%
-9.4%
23.1%
0.0%
27.4%
-33.3%
6.7%
0.0%
12.5%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
320.0%
20.0%
0.0%
0.0% Recommend adding $1k per Director of BZ
0.0% Recommend increasing from $500 to $750
0.0% Recommendation to increase this fee from $1k to $2k was disapproved
0.0%
150.0%
8.0%
-5.6%
20.0%
0.0%
0.0%
0.0%
0.0% potential increase in fees
-5.6%
4.5%
0.0%
0.0%
0.0%
0.0%
-7.6% increasing another $110k per Treasurer's recommendation on sweep account changes
-33.3%
0.0%
0.0%
0.0%
0.0%
0.0%
100.0%
0.0%
0.0%
0.0%
15.6%
0.0%
0.0%
10.0%
2.2%
0.0%
0.0%
219.0%
0.0%
0.0%
4.0%
25.0%
0.0%
9.1%
100.0%
0.0%
0.0%
0.0%
0.0%
-0.5%
-14.3%
2.0% need FY27 Budget Estimate from Comp Board
2.0% need FY27 Budget Estimate from Comp Board
2.0% need FY27 Budget Estimate from Comp Board
2.0% need FY27 Budget Estimate from Comp Board
2.0% need FY27 Budget Estimate from Comp Board
2.0% need FY27 Budget Estimate from Comp Board
2.0% need FY27 Budget Estimate from Comp Board
-47.5%
0.0%
-14.0% Projection from Clerk of the Court
0.0%
0.0%
4.8%
0.0%
-97.2%
175.0% Flock Safety Grant (Sheriff) = $10,000, Supply Grant (Sheriff) = $1,000
0.0%
3.0% Waiting on ATL estimates
0.0%
0.0%
3.6%
0.0%
we should be receiving $104,989 from the state as we just filed for reimbursement on
100.0% 1/16/26. UPDATE - we received in FY26 3/25/26
100.0% Year 2 of reimbursable grant VA Dept of Energy
100.0%
4.8%
0.0%
0.0%
0.0%
-100.0% Per Chief Hillstrom, grant is no longer available
130.8%
0.0%
0.0%
0.0%
6.3% Per OPIOID funding spreadsheet FY27 row
0.0%
-100.0%
0.0%
0.0%
0.0%
-100.0%
0.0%
0.0%

Page 27 of 65

Return to Agenda

TBD

Account Number

Department
Code

TOTAL
BOARD OF SUPERVISORS
1110-1110-01-11100-501110-0000-000000-00000-00001110-1110-01-11100-552100-0000-000000-00000-00001110-1110-01-11100-665810-0000-000000-00000-00001110-1110-01-11100-685530-0000-000000-00000-00001110-1110-01-11100-685540-0000-000000-00000-00001110-1110-01-11100-695800-0000-000000-00000-0000TOTAL
COUNTY ATTORNEY
1110-1210-01-12210-501210-0000-000000-00000-00001110-1210-01-12210-552100-0000-000000-00000-00001110-1210-01-12210-552310-0000-000000-00000-00001110-1210-01-12210-610150-0000-000000-00000-00001110-1210-01-12210-610153-0000-000000-00000-00001110-1210-01-12210-660200-0000-000000-00000-00001110-1210-01-12210-685530-0000-000000-00000-00001110-1210-01-12210-685540-0000-000000-00000-0000-

0000
0000
0000
0000
0000
1110
1110
1110
1110
1110
1110
1110
1110
1210
1210
1210
1210
1210
1210
1210
1210
1210

TOTAL
ELECTORAL BOARD
1110-1310-01-13100-552100-0000-000000-00000-0000-

Account Description

FY26
Remaining
Budget

FY27
Budget
Request

$1,884,654
$35,207,386

Comments during FY27 budget season

-4.2% Debt Financed Money Transferred In and Out to CIP
-6.5%

$22,149,890

$13,520,618

$35,207,386

$46,000
$3,519
$4,500
$4,500
$3,000
$2,500
$64,019

$30,667
$2,346
$3,086
$4,980
$1,025
$2,541
$44,645

$15,333
$1,173
$1,414
-$480
$1,975
-$41
$19,374

$46,000
$3,519
$4,500
$6,000
$3,000
$2,500
$65,519

$0
$0
$0
$1,500
$0
$0
$1,500

0.0% Did not add COLA, This is determined by BOS
0.0%
0.0%
33.3% Anticipate more BOS involvement with VACO
0.0%
0.0%
2.3% No COLA added to BOS pay; only additional monies added for VACO involvement.

SALARIES AND WAGES FULL TIME
FICA
HEALTH INSURANCE
LEGAL SERVICES
ATTORNEY & CONSULT FEES
BOOKS & SUBSCRIPTIONS
LODGING & MEALS
SEMINARS & TUITIONS

$6,159
$471
$10,717
$30,000
$82,400
$825
$500
$500

$4,106
$314
$7,124
$3,248
$56,200
$435
$0
$0

$2,053
$157
$3,593
$26,753
$26,200
$390
$500
$500

$6,344
$485
$11,308
$25,000
$90,000
$825
$500
$500

$185
$14
$591
-$5,000
$7,600
$0
$0
$0

1210
1310
1310

COUNTY ATTORNEY

$131,572

$71,427

$60,145

$134,962

$3,390

3.0% Added 3% COLA
3.0%
5.5% County picking up full increase 17%
-16.7% Slight reduction based on FY26 actuals
9.2% New contract amount effective January 1, 2026
0.0%
0.0%
0.0%
Increase related to County Attorney's new contract partially offset by reduction in
2.6% estimated cost of outside legal services.

1110-1310-01-13100-610141-0000-000000-00000-00001110-1310-01-13100-610166-0000-000000-00000-00001110-1310-01-13100-620210-0000-000000-00000-00001110-1310-01-13100-620211-0000-000000-00000-00001110-1310-01-13100-630320-0000-000000-00000-00001110-1310-01-13100-643610-0000-000000-00000-00001110-1310-01-13100-660010-0000-000000-00000-00001110-1310-01-13100-665810-0000-000000-00000-0000-

1310
1310
1310
1310
1310
1310
1310
1310

DATA PROCESSING SERVICES
TRAINING SERVICES
ELECTORAL BOARD FEES
OFFICERS OF ELECTION FEES
REPAIRS & MAINTENANCE
ADVERTISING
OFFICE SUPPLIES
DUES & MEMBERSHIPS

$10,000
$5,500
$8,000
$25,000
$7,200
$1,000
$10,000
$200

$4,173
$1,750
$2,889
$6,120
$6,696
$145
$3,000
$350

$5,827
$3,750
$5,111
$18,880
$504
$855
$7,000
-$150

$12,000
$5,500
$8,565
$25,000
$7,360
$1,000
$10,000
$250

$2,000
$0
$565
$0
$160
$0
$0
$50

1110-1310-01-13100-675430-0000-000000-00000-00001110-1310-01-13100-685510-0000-000000-00000-00001110-1310-01-13100-685530-0000-000000-00000-00001110-1310-01-13100-685540-0000-000000-00000-00001110-1310-01-13100-810800-0000-000000-00000-0000-

1310
1310
1310
1310
1310

LEASE BUILDINGS
MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
EQUIPMENT OTHER

$4,000
$1,100
$500
$500
$2,500

$3,400
$452
$0
$0
$3,315

$600
$648
$500
$500
-$815

$5,100
$1,500
$500
$500
$0

$1,100
$400
$0
$0
-$2,500

TOTAL

1310

REGISTRAR
1110-1320-01-13200-501210-0000-000000-00000-0000-

1320
1320

ELECTORAL BOARD
ELECTORAL BOARD NON PROFIT

$75,500
$75,500

$32,290
$32,290

$43,210
$43,210

$77,275
$77,275

$1,775
$1,775

SALARIES AND WAGES FULL TIME

$95,596

$64,188

$31,408

$97,051

$2,827

1110-1320-01-13200-501310-0000-000000-00000-00001110-1320-01-13200-552100-0000-000000-00000-00001110-1320-01-13200-552212-0000-000000-00000-00001110-1320-01-13200-552214-0000-000000-00000-00001110-1320-01-13200-552216-0000-000000-00000-00001110-1320-01-13200-552218-0000-000000-00000-00001110-1320-01-13200-552310-0000-000000-00000-00001110-1320-01-13200-552400-0000-000000-00000-00001110-1320-01-13200-552700-0000-000000-00000-00001110-1320-01-13200-610130-0000-000000-00000-00001110-1320-01-13200-610141-0000-000000-00000-00001110-1320-01-13200-635210-0000-000000-00000-00001110-1320-01-13200-660010-0000-000000-00000-00001110-1320-01-13200-660200-0000-000000-00000-00001110-1320-01-13200-665810-0000-000000-00000-00001110-1320-01-13200-675410-0000-000000-00000-00001110-1320-01-13200-685510-0000-000000-00000-00001110-1320-01-13200-685530-0000-000000-00000-00001110-1320-01-13200-685540-0000-000000-00000-00001110-1320-01-13200-810100-0000-000000-00000-0000TOTAL
BOARD OF EQUALIZATION

1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1320
1400

SALARIES AND WAGES PART TIME
FICA
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
TESTING SERVICES
DATA PROCESSING SERVICES
POSTAL SERVICES
OFFICE SUPPLIES
BOOKS & SUBSCRIPTIONS
DUES
LEASE OFFICE EQUIPMENT
MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
OFFICE EQUIPMENT
REGISTRAR

$43,472
$10,639
$9,959
$0
$500
$2,356
$19,338
$1,244
$105
$67
$1,000
$2,500
$1,500
$120
$450
$900
$600
$500
$500
$1,000
$192,346

$26,453
$6,868
$6,012
$628
$333
$1,570
$4,744
$741
$79
$0
$0
$1,258
$746
$0
$0
$559
$0
$1,008
$0
$440
$115,627

$17,019
$3,771
$3,947
-$628
$167
$786
$14,594
$503
$26
$67
$1,000
$1,242
$754
$120
$450
$341
$600
-$508
$500
$560
$76,719

$46,276
$10,965
$7,317
$0
$514
$2,426
$23,764
$1,135
$128
$67
$1,000
$2,500
$1,500
$120
$450
$900
$600
$750
$500
$1,000
$198,963

$3,428
$479
-$2,642
$0
$14
$70
$4,426
-$109
$23
$0
$0
$0
$0
$0
$0
$0
$0
$250
$0
$0
$8,766

3.0% Added 3% COLA as placeholder
Added 3% COLA as placeholder. also added the $1 per hour raise given to them in Dec
7.9% 2025.
4.5%
-26.5% VRS renewal rates decreased from 9.57 to 6.54
0.0%
2.8%
3.0%
22.9% County picking up full increase 17%
-8.8%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0% New Employee Testing
0.0% Office IT needs through CEM
0.0% Third Election in FY26 that will cause more mailing
0.0% Third Election in FY26
0.0% Otter AI Subscription Fee
0.0% VRAV Dues (Registrar, 2 Deputies) CERA Membership
0.0% Postage Meter
0.0%
50.0% Travel for extra training that is recommended for Registrar by Department of Elections.
0.0% VRAV Conference
0.0%
4.6% Increase based on COLA only.

1110-1400-01-12330-501110-0000-000000-00000-00001110-1400-01-12330-501310-0000-000000-00000-00001110-1400-01-12330-552100-0000-000000-00000-00001110-1400-01-12330-635210-0000-000000-00000-00001110-1400-01-12330-660010-0000-000000-00000-0000TOTAL
BOARD OF ZONING APPEALS
1110-1840-08-81400-501310-0000-000000-00000-00001110-1840-08-81400-552100-0000-000000-00000-00001110-1840-08-81400-620213-0000-000000-00000-0000-

1400
1400
1400
1400
1400
1400
1840
1840
1840
1840

SALARIES AND WAGES BOARD
SALARIES AND WAGES PART TIME
FICA
POSTAL SERVICES
OFFICE SUPPLIES
BOARD OF EQUALIZATION

$2,000
$1,500
$115
$700
$125
$4,440

$550
$1,050
$0
$285
$95
$1,980

$1,450
$450
$115
$415
$30
$2,460

$0
$0
$0
$0
$0
$0

-$2,000
-$1,500
-$115
-$700
-$125
-$4,440

We will not need to budget for BOE until the next reassessment year which is Calendar
-100.0% Year 2031
-100.0%
-100.0%
-100.0%
-100.0%
-100.0% We wil not need to budget for BOE until the next reassessment year which is CY2031

SALARIES AND WAGES PART TIME
FICA
COMMITTEE MEMBERS

$690

$840

-$150

$1,440

$0
$0
$750

1110-1840-08-81400-620214-0000-000000-00000-00001110-1840-08-81400-643610-0000-000000-00000-00001110-1840-08-81400-660010-0000-000000-00000-0000-

1840
1840
1840

COMMITTEE CLERICAL
ADVERTISING
OFFICE SUPPLIES

$400
$1,000
$240

$0
$0
$0

$400
$1,000
$240

$200
$1,140
$120

-$200
$140
-$120

TOTAL
BUIDLING CODE APPEALS BOARD

1840
1850

BOARD OF ZONING APPEALS

$2,330

$840

$1,490

$2,900

$570

108.7% actual cost for 12 monthly meetings (5 members), reducing this in half per JWeakley
this is an appointed Clerk for BZA meetings and this amount covers 12 meetings per
-50.0% year
14.0% actual cost to advertise 12 meetings ($190 each)
-50.0% budget for office supplies for meetings
This budget reflects the total expenses if 6 of the 12 monthly meetings occur during the
24.5% fiscal year.

1110-1850-08-81410-620213-0000-000000-00000-00001110-1850-08-81410-620214-0000-000000-00000-0000TOTAL
COUNTY ADMINSTRATION

1850
1850
1850
2120

COMMITTEE MEMBERS
COMMITTEE CLERICAL
BUIDLING CODE APPEALS BOARD

$315
$100
$415

$0
$0
$0

$315
$100
$415

$0
$0
$0

This appointed Board hears appeals to the USBC. This is very rare for appeals but we
0.0% are required to budget.
0.0%
0.0% Board meets only when an appeal comes in.

1110-2120-01-12110-501210-0000-000000-00000-00001110-2120-01-12110-501310-0000-000000-00000-00001110-2120-01-12110-501410-0000-000000-00000-00001110-2120-01-12110-552100-0000-000000-00000-00001110-2120-01-12110-552210-0000-000000-00000-00001110-2120-01-12110-552212-0000-000000-00000-00001110-2120-01-12110-552214-0000-000000-00000-00001110-2120-01-12110-552216-0000-000000-00000-00001110-2120-01-12110-552218-0000-000000-00000-00001110-2120-01-12110-552220-0000-000000-00000-00001110-2120-01-12110-552310-0000-000000-00000-00001110-2120-01-12110-552400-0000-000000-00000-00001110-2120-01-12110-552700-0000-000000-00000-00001110-2120-01-12110-610135-0000-000000-00000-00001110-2120-01-12110-610141-0000-000000-00000-0000-

2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120

SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME
SALARIES AND WAGES OVERTIME
FICA
VRS
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
PATIENT CENTERED OUTREACH RES
DATA PROCESSING SERVICES

$302,790
$2,000
$1,500
$23,431
$23,729
$5,796
$0
$290
$548
$91
$69,846
$4,234
$209
$0
$0

$230,153
$0
$1,554
$16,857
$16,024
$5,771
$603
$320
$388
$61
$50,046
$2,687
$183

$72,637
$2,000
-$54
$6,574
$7,705
$25
-$603
-$30
$160
$30
$19,800
$1,547
$27

$325,091
$2,000
$1,500
$25,137
$17,567
$4,259
$0
$300
$706
$98
$84,998
$3,949
$255
$0
$0

$22,301
$0
$0
$1,706
-$6,162
-$1,537
$0
$10
$158
$7
$15,152
-$285
$46
$0
$0

1110-2120-01-12110-610159-0000-000000-00000-00001110-2120-01-12110-610165-0000-000000-00000-00001110-2120-01-12110-635210-0000-000000-00000-00001110-2120-01-12110-635236-0000-000000-00000-00001110-2120-01-12110-635238-0000-000000-00000-00001110-2120-01-12110-643610-0000-000000-00000-00001110-2120-01-12110-655305-0000-000000-00000-00001110-2120-01-12110-660010-0000-000000-00000-00001110-2120-01-12110-660071-0000-000000-00000-00001110-2120-01-12110-660080-0000-000000-00000-00001110-2120-01-12110-660090-0000-000000-00000-00001110-2120-01-12110-660200-0000-000000-00000-00001110-2120-01-12110-665810-0000-000000-00000-00001110-2120-01-12110-675410-0000-000000-00000-00001110-2120-01-12110-685510-0000-000000-00000-00001110-2120-01-12110-685530-0000-000000-00000-00001110-2120-01-12110-685540-0000-000000-00000-00001110-2120-01-12110-695850-0000-000000-00000-0000-

2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120
2120

OTHER PROFESSIONAL SERVICES
OUTSIDE SERVICES
POSTAL SERVICES
TELECOMMUNICATIONS
HYPER REACH SYSTEM
ADVERTISING
INSURANCE VEHICLE
OFFICE SUPPLIES
REPAIR & MAINTENANCE SUPPLIES
FUEL OIL
VEHICLE/EQUIPMENT MAINT SERV
BOOKS & SUBSCRIPTIONS
DUES
LEASE OFFICE EQUIPMENT
MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
OPIOID SETTLEMENT EXPENSES

$10,000
$5,000
$1,400
$22,632
$5,750
$5,000
$1,000
$1,000
$0
$1,855
$500
$2,700
$1,550
$4,500
$0
$2,000
$3,725
$20,000

$0
$45
$1,170
$20,868
$5,750
$1,330
$972
$664

$10,000
$4,955
$230
$1,764
$0
$3,670
$28
$336

$1,004
$159
$2,692
$1,450
$1,752
$88
$0
$3,090
$19,094

$851
$341
$8
$100
$2,748
-$88
$2,000
$635
$906

$13,657
$5,000
$1,500
$1,080
$5,750
$5,000
$1,000
$1,000
$0
$2,100
$1,200
$2,800
$1,550
$4,000
$0
$2,000
$3,725
$20,000

$3,657
$0
$100
-$21,552
$0
$0
$0
$0
$0
$245
$700
$100
$0
-$500
$0
$0
$0
$0

1110-2120-01-12110-710010-0000-000000-00000-0000-G00
1110-2120-01-12110-810200-0000-000000-00000-0000-

2120
2120

GRANT EXPENSE
OFFICE FURNITURE

$0
$1,000

$0
$0

$0
$1,000

$39,296
$1,000

$39,296
$0

TOTAL
OUTSIDE CONTRIBUTION
1110-2127-03-32400-695640-0000-000000-00000-0000-

2120
2127
2127

COUNTY ADMINISTRATION

$524,077

$384,775

$139,302

$577,518

$53,442

1110-2127-03-33403-695640-0000-000000-00000-00001110-2127-03-35600-695640-0000-000000-00000-0000-

2127
2127

JEFFERSON AREA COMMUNITY CORR
SERVICES TO ABUSED FAMILIES

$13,822
$1,000

$0
$0

$16,725
$0

$2,903
-$1,000

LEGAL AID WORKS

$13,520,618

FY26-FY27
Budget %
Change
from
Revised

$37,638,734

FICA

$22,149,890

FY26-FY27
Change $
from
Revised

SALARIES AND WAGES BOARD
FICA
DUES
LODGING & MEALS
SEMINARS & TUITIONS
MICELLANEOUS
BOARD OF SUPERVISORS

REVENUES

$1,968,226
$37,638,734
0

FY26
Actuals thru
Period 8
(Feb)

-$83,572
-$2,431,348
$0
$0
-$2,431,348

1110-0000-00-98101-433830-0000-000000-00000-0000-

DEBT FUNDING
REVENUES
LATCF FUNDS FEDERAL

FY26
Revised
Budget

-6.5%

Increase due to 3 elections in FY27, we will be reimbursed by the State for a large
20.0% portion. We put in for reimbursement towards the end of the FY.
0.0% We put in for reimbursement for a portion of this expense towards the end of the FY.
7.1% FY2026 total of $8,315 plus 3% estimated COLA
0.0% No decrease due to 3 elections in FY27
2.2% Last years amount plus 4% increase due to hart yearly increase
0.0% Mandatory adds for 3 elections in FY27
0.0% We put in for reimbursement for a portion of this expense towards the end of the FY.
25.0% VEBA Dues for 3 members of Electoral Board
Budget increase for 3 elections in FY27, we will be reimbursed by the State for a large
27.5% portion. We put in for reimbursement towards the end of the FY.
36.4% Increase based on 3 elections in FY27
0.0%
0.0%
-100.0% No need for any new voting equipment in FY27
Increase is primarily due to 3 elections in FY27; we are reimbursed by the State for a
2.4% large portion of this increase.
2.4%

added 3% COLA to existing staff and increase County Administrator's salary to $160k,
7.4% check with Tillie on Kim's salary and adding her increase that will occur in FY26.
0.0%
0.0%
7.3%
-26.0% VRS renewal rates decreased from 9.57 to 6.54
-26.5% VRS renewal rates decreased from 9.57 to 6.54
0.0%
3.4%
28.7%
7.9%
21.7% County picking up full increase 17%
-6.7%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
0.0%
Allocation for RRRC has increased per fiscal year. In FY26, we purchased training
courses through SkillPath $4,580 (HR related for staff training). will potentially budget in
36.6% future years.
0.0%
7.1%
-95.2% Moving Radio System related portion over and only cell phones in this line item
0.0%
0.0%
0.0%
0.0%
0.0%
13.2%
140.0% Older Administrator vehicle
3.7%
0.0% VIG membership $1,100 and National Association County Dues $450
-11.1%
0.0%
0.0%
0.0%
0.0% Drug Court contribution & other approved Opioid Abatement Expenses
Virginia Department of Energy - Energy Efficiency Grant (Reimbursable) through
100.0% Everblue FY27 portion. Offset by revenue.
0.0%
$40k of this increase is grant related. We will receive a reimbursement from the State for
10.2% the VA Dept of Energy grant expenses we incur.

$11,709 for OAR Local Probation, $5,016 for Criminal Justice Planner, and $10,000 or
21.0% Orange Drug Court which falls under Opioid Funds now.
-100.0%

Page 28 of 65

Return to Agenda

Account Number

1110-2127-03-35700-552800-0000-000000-00000-00001110-2127-03-35800-695640-0000-000000-00000-00001110-2127-05-51600-695640-0000-000000-00000-00001110-2127-05-51700-695640-0000-000000-00000-00001110-2127-05-52200-695620-0000-000000-00000-00001110-2127-06-61905-695640-0000-000000-00000-00001110-2127-06-66100-695640-0000-000000-00000-00001110-2127-07-72601-695640-0000-000000-00000-00001110-2127-07-72604-695640-0000-000000-00000-00001110-2127-07-73100-695640-0000-000000-00000-00001110-2127-08-81300-695640-0000-000000-00000-00001110-2127-08-81301-695640-0000-000000-00000-00001110-2127-08-81600-695640-0000-000000-00000-00001110-2127-08-81900-695630-0000-000000-00000-00001110-2127-08-82200-695640-0000-000000-00000-00001110-2127-08-82400-695640-0000-000000-00000-00001110-2127-08-82500-695640-0000-000000-00000-00001110-2127-08-83400-695640-0000-000000-00000-00001110-2127-08-83500-501210-0000-000000-00000-0000-

Department
Code

Account Description

2127
2127
2127
2127
2127
2127
2127
2127
2127
2127
2127
2127
2127
2127
2127
2127
2127
2127

LODA FUND PAYMENT
FOOTHILLS CHILD ADVOCACY
HOSPICE OF THE PIEDMONT
PIEDMONT REGIONAL DENTAL
RRCSB ENCOMPASS COMM SUPPORT
MADISON LEARNING CENTER
GERMANNA COMMUNITY COLLEGE
BOYS & GIRLS CLUB
MADISON COUNTY FAIR
MADISON LIBRARY
FOOTHILLS HOUSING CORP
AGING TOGETHER
RAPPAHANNOCK-RAPIDAN PLANNING
SKYLINE CAP
WATER QUALITY MANAGEMENT PROGR
CULPEPER SOIL & WATER
FORESTRY SERVICE
NORTHERN VA 4-H

83500

SALARIES AND WAGES FULL TIME

FY26
Revised
Budget

$46,840
$2,000
$500
$2,000
$255,120
$10,000
$4,000
$500
$500
$187,600
$7,000
$2,000
$16,996
$51,900
$1,000
$30,111
$0
$500
$100,442

FY26
Actuals thru
Period 8
(Feb)

$39,467
$2,000
$500
$2,000
$191,340
$10,000
$4,000
$500
$500
$125,067
$7,000
$2,000
$20,653
$51,900
$1,000
$15,056
$5,944
$500
$42,868

FY26
Remaining
Budget

$7,373
$0
$0
$0
$63,780
$0
$0
$0
$0
$62,533
$0
$0
-$3,657
$0
$0
$15,056
-$5,944
$0
$57,574

FY27
Budget
Request

$49,799
$15,000
$1,000
$3,000
$242,000
$10,000
$4,000
$500
$500
$187,600
$7,000
$2,000
$17,203
$53,350
$1,000
$33,759
$5,944
$0
$100,824

FY26-FY27
Change $
from
Revised

$2,959
$13,000
$500
$1,000
$8,356
$5,000
$6,000
$9,500
$700
$19,823
$0
$1,000
$207
$1,450
$0
$3,648
$5,944
-$500
$382

1110-2127-08-83500-501310-0000-000000-00000-00001110-2127-08-83500-552100-0000-000000-00000-00001110-2127-08-83500-552700-0000-000000-00000-00001110-2127-08-83500-610130-0000-000000-00000-0000-

83500
83500
83500
83500

SALARIES AND WAGES PART TIME
FICA
WORKMAN'S COMPENSATION
TESTING SERVICES

$27,563
$2,109
$0
$0

$949
$73

$26,614
$2,036

$30,603
$2,109
$0
$0

$3,040
$0
$0
$0

1110-2127-08-83500-635236-0000-000000-00000-00001110-2127-08-83500-660010-0000-000000-00000-0000-

83500
83500

TELECOMMUNICATIONS
OFFICE SUPPLIES

$800
$3,500

$0
$2,289

$800
$1,211

$0
$3,500

-$800
$0

1110-2127-08-83500-660090-0000-000000-00000-00001110-2127-08-83500-660200-0000-000000-00000-00001110-2127-08-83500-665810-0000-000000-00000-0000-

83500
83500
83500

VEHICLE/EQUIPMENT MAINT SERV
BOOKS & SUBSCRIPTIONS
DUES

$2,500
$500
$1,200

$30
$0
$599

$2,470
$500
$601

$3,000
$500
$1,200

$500
$0
$0

1110-2127-08-83500-685540-0000-000000-00000-0000-

83500

SEMINARS & TUITIONS

$3,000

$1,802

$1,198

$3,750

$750

1110-2127-08-83500-695640-0000-000000-00000-0000TOTAL
JOINT SERVICES
1110-2128-02-21300-635236-0000-000000-00000-00001110-2128-02-21300-660010-0000-000000-00000-00001110-2128-02-21910-675430-0000-000000-00000-00001110-2128-03-32200-695640-0000-000000-00000-00001110-2128-03-32200-695640-0000-000000-00000-0000-G00

83500
83500
2127
2128
2128
2128
2128
2128
2128

VA TECH EXTENSION CONTRIBUTION
EXTENSION & CONT D ED
OUTSIDE CONTRIBUTIONS

$2,500
$144,114
$777,503

$1,244
$49,853
$544,101

$1,256
$94,261
$233,401

$2,500
$147,986
$798,366

$0
$3,872
$84,362

TELECOMMUNICATIONS
OFFICE SUPPLIES
LEASE BUILDINGS
MCVFD CONTRIBUTION
CONTRIBUTION REQUEST Aid to Localities Fire

$0
$200
$720
$150,000
76297

$11
$480
$75,000
$76,297

$190
$240
$75,000
$0

$0
$200
$720
$175,000
$76,297

$0
$0
$0
$25,000
$6,434

1110-2128-03-33410-697020-0000-000000-00000-0000-

2128

CENTRAL VIRGINIA REGIONAL JAI

$590,314

$442,736

$147,579

$590,314

1110-2128-03-33420-643830-0000-000000-00000-00001110-2128-03-33420-695640-0000-000000-00000-00001110-2128-03-35300-610112-0000-000000-00000-00001110-2128-03-35300-610115-0000-000000-00000-00001110-2128-05-51100-695610-0000-000000-00000-00001110-2128-08-81601-695640-0000-000000-00000-0000TOTAL
FINANCE
1110-2130-01-12240-610120-0000-000000-00000-00001110-2130-01-12240-610124-0000-000000-00000-00001110-2130-01-12240-610126-0000-000000-00000-0000-

HOUSING OF JUVENILES
ORANGE CO DRUG COURT MOU
MEDICAL EXAMINER EXPENSES
HUMAN BODY DISPOSITION
LOCAL HEALTH DEPARTMENT
VA REGIONAL TRANSIT
JOINT SERVICES

$164,718
$0
$500
$300
$228,641
$7,000
$1,218,690

$87,628

$77,090

$20
$0
$170,788
$7,000
$859,959

$480
$300
$57,853
$0
$358,731

$168,911
$0
$500
$300
$232,684
$7,000
$1,251,926

-$139,449
$0
$0
$0
$4,043
$0
-$103,972

1110-2130-01-12420-501210-0000-000000-00000-00001110-2130-01-12420-501310-0000-000000-00000-00001110-2130-01-12420-501900-0000-000000-00000-00001110-2130-01-12420-552100-0000-000000-00000-00001110-2130-01-12420-552210-0000-000000-00000-00001110-2130-01-12420-552212-0000-000000-00000-00001110-2130-01-12420-552214-0000-000000-00000-00001110-2130-01-12420-552216-0000-000000-00000-00001110-2130-01-12420-552218-0000-000000-00000-00001110-2130-01-12420-552220-0000-000000-00000-00001110-2130-01-12420-552310-0000-000000-00000-00001110-2130-01-12420-552400-0000-000000-00000-00001110-2130-01-12420-552700-0000-000000-00000-00001110-2130-01-12420-610124-0000-000000-00000-00001110-2130-01-12420-610130-0000-000000-00000-00001110-2130-01-12420-610164-0000-000000-00000-00001110-2130-01-12420-630330-0000-000000-00000-00001110-2130-01-12420-635210-0000-000000-00000-00001110-2130-01-12420-660010-0000-000000-00000-00001110-2130-01-12420-660200-0000-000000-00000-00001110-2130-01-12420-665810-0000-000000-00000-0000-

2128
2128
2128
2128
2128
2128
2128
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130
2130

$80,000
$5,000
$4,000
$89,000
$179,262
$82,043
$0
$19,990
$6,900
$11,327
$0
$568
$1,608
$54
$56,498
$2,680
$133
$5,000
$0
$150
$5,500
$1,600
$5,000
$500
$550

$45,350
$2,700
$0
$48,050
$119,508
$43,426

$34,650
$2,300
$4,000
$40,950
$59,754
$38,617

$11,225
$4,600
$6,837
$715
$379
$1,116
$36
$37,974
$1,410
$100
$0

$8,765
$2,300
$4,490
-$715
$189
$492
$18
$18,524
$1,270
$33
$5,000

$0
$0
$1,170
$2,923
$722
$0

$150
$5,500
$430
$2,077
-$222
$550

$80,000
$5,000
$9,700
$94,700
$184,640
$84,502
$0
$20,589
$4,857
$8,322
$0
$585
$1,932
$55
$62,464
$2,533
$162
$0
$0
$150
$8,000
$1,600
$4,000
$1,000
$550

$0
$0
$5,700
$5,700
$5,378
$2,459
$0
$600
-$2,043
-$3,005
$0
$17
$324
$1
$5,966
-$147
$29
-$5,000
$0
$0
$2,500
$0
-$1,000
$500
$0

1110-2130-01-12420-675410-0000-000000-00000-00001110-2130-01-12420-685510-0000-000000-00000-00001110-2130-01-12420-685530-0000-000000-00000-0000-

2130
2130
2130

LEASE OFFICE EQUIPMENT
MILEAGE
LODGING & MEALS

$2,856
$300
$800

$1,752
$47
$13

$1,104
$253
$787

$3,500
$300
$800

$644
$0
$0

1110-2130-01-12420-685540-0000-000000-00000-00001110-2130-01-12420-810100-0000-000000-00000-00001110-2130-01-12420-810300-0000-000000-00000-0000-

2130
2130
2130
2130

SEMINARS & TUITIONS
OFFICE EQUIPMENT
IT EQUIPMENT
FINANCE DEPARTMENT

$3,000
$500
$0
$386,819

$561
$0

$2,439
$500

$234,513

$152,306

$6,000
$500
$0
$397,042

$3,000
$0
$0
$10,223

TOTAL
INFORMATION TECHNOLOGY
1110-2140-01-12510-501210-0000-000000-00000-00001110-2140-01-12510-501900-0000-000000-00000-00001110-2140-01-12510-552100-0000-000000-00000-00001110-2140-01-12510-552212-0000-000000-00000-00001110-2140-01-12510-552214-0000-000000-00000-00001110-2140-01-12510-552216-0000-000000-00000-00001110-2140-01-12510-552218-0000-000000-00000-00001110-2140-01-12510-552220-0000-000000-00000-00001110-2140-01-12510-552310-0000-000000-00000-00001110-2140-01-12510-552312-0000-000000-00000-00001110-2140-01-12510-552400-0000-000000-00000-00001110-2140-01-12510-552700-0000-000000-00000-00001110-2140-01-12510-610130-0000-000000-00000-0000-

2130
2140
2140
2140
2140
2140
2140
2140
2140
2140
2140
2140
2140
2140
2140

FINANCE

$475,819

$282,563

$193,256

$491,742

$15,923

SALARIES AND WAGES FULL TIME
LEAVE PAYOUT
FICA
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
EMPLOYER HSA CONTRIBUTION
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
TESTING SERVICES

$186,530

$122,062

$64,468

$14,270
$19,716
$0
$989
$3,350
$56
$28,509

$9,262
$11,669
$1,219
$646
$1,293
$37
$18,528
$492
$1,439
$68

$5,008
$8,047
-$1,219
$343
$2,057
$19
$9,981
-$492
$2,541
$23

$191,096
$0
$14,619
$14,409
$0
$1,013
$2,439
$57
$32,240
$756
$2,185
$111
$0

$4,566
$0
$349
-$5,307
$0
$24
-$911
$1
$3,731
$756
-$1,795
$20
$0

1110-2140-01-12510-610141-0000-000000-00000-00001110-2140-01-12510-610148-0000-000000-00000-0000-

2140
2140

DATA PROCESSING SERVICES
CONSULTING SERVICES

$155,412
$12,600

$132,880
$9,025

$22,532
$3,575

$173,115
$10,000

$17,703
-$2,600

1110-2140-01-12510-610149-0000-000000-00000-0000-

2140

ANNUAL SUPPORT FEES ERP

$151,723

$62,399

$89,324

$157,336

$5,613

1110-2140-01-12510-630312-0000-000000-00000-00001110-2140-01-12510-630313-0000-000000-00000-00001110-2140-01-12510-630314-0000-000000-00000-00001110-2140-01-12510-630330-0000-000000-00000-0000-

2140
2140
2140
2140

SOFTWARE SUBSCRIPTIONS
HARDWARE MAINTENANCE
WEBSITE MANAGEMENT
SOFTWARE AND EQUIPMENT SUBSCR

$17,000
$0
$5,078
$0

$13,783

$3,217

$20,853

$5,077

$8,273
$0

$3,853
$0
$3,195
$0

1110-2140-01-12510-635236-0000-000000-00000-0000-

2140

TELECOMMUNICATIONS

$1,532

$1,600

-$68

$72,000

$70,468

1110-2140-01-12510-660010-0000-000000-00000-00001110-2140-01-12510-660400-0000-000000-00000-00001110-2140-01-12510-685510-0000-000000-00000-00001110-2140-01-12510-685540-0000-000000-00000-0000-

2140
2140
2140
2140

OFFICE SUPPLIES
COMPUTER SUPPLIES
MILEAGE
SEMINARS & TUITIONS

$550
$0
$0
$0

$479

$71

$1,000
$0

$450
$0
$0
$3,000

1110-2140-01-12510-810300-0000-000000-00000-0000-

2140

IT EQUIPMENT & MAINTENANCE

TOTAL
COURT SERVICES
1110-2210-02-21200-610141-0000-000000-00000-00001110-2210-02-21200-610154-0000-000000-00000-0000-

2140
21200
21200
21200

DATA PROCESSING AND TECHNOLOGY

AUDITING SERVICES
ACCOUNTING SERVICES
VALUATION SERVICES
AUDITOR
SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME
LEAVE PAYOUT
FICA
VRS
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
ACCOUNTING SERVICES
TESTING SERVICES
FINANCE CHARGES AND FEES
SOFTWARE AND EQUIPMENT SUBSCR
POSTAL SERVICES
OFFICE SUPPLIES
BOOKS & SUBSCRIPTIONS
DUES

DATA PROCESSING SERVICES
COURT APPT ATTNY FEES

$3,980
$91
$0

$3,000

$8,000

$9,911

-$1,911

$10,000

$2,000

$609,385

$401,871

$207,514

$714,502

$105,117

$1,100
$0

$503

$597

$1,200
$1,021

$100
$1,021

FY26-FY27
Budget %
Change
from
Revised

Comments during FY27 budget season

6.3%
650.0%
100.0%
50.0%
3.3%
50.0%
150.0% Germanna increased their request on 2/26/26
1,900.0%
140.0%
10.6%
0.0%
50.0%
1.2% Need to increase to add Option 5 - $3,657 (see spreadsheet attached to row)
2.8%
0.0%
12.1%
100.0%
-100.0%

Estimate provided by VCE District Office, these six employees do not run through
0.4% County payroll; reimbursement request comes in from VA Tech Ext Office

Successfully filled position with temporary summer hire. Plan to fill this position by June
1, 2026, this employee runs through County payroll $27,563 and we pay FICA on this
employee. This line item also includes a $3,040 reimbursement for the County's portion
11.0% of VCE Internship agreement which does not run through County payroll.
0.0% FICA 7.65% on the PT position which runs through payroll
0.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
Current staff use personal cell phones with stipend from VT, recommend removing this
-100.0% expense
0.0% no increase
The van is older, needs new tires and painting roof for rust, also requires more
20.0% maintenance.
0.0% no increase
0.0% no increase
Conference & travel Fees have seen marked increases this last year, 3 attendees @
25.0% $1,250 each
VDACS Pesticide Grant, this is a reimbursable grant and we see revenue come in
0.0% during FY to offset this expense.
2.7%
10.9%
0.0%
0.0%
0.0%
16.7%
8.4%

Budget allocation before true-up was $765,036 and after $174,722 true-up it's
0.0% $590,315
Our budget percentage for FY26-27 dropped down from 3.987% to 2.0673% based on
-84.7% usage.
0.0%
0.0%
0.0%
1.8%
0.0%
-8.5%
0.0% not planning for increase
0.0%
142.5% Proposal from Milliman - OPEB Actuarial Valuation for County & Schools
6.4%
3.0% Added 3% COLA as placeholder
3.0% Added 3% COLA as placeholder
0.0%
3.0%
-29.6% VRS renewal rates decreased from 9.57 to 6.54
-26.5% VRS renewal rates decreased from 9.57 to 6.54
0.0%
3.0%
20.1%
1.9%
10.6% County picking up full increase 17%
-5.5%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
-100.0%
0.0%
0.0%
45.5% Smartsheet Dynamic View cost increased
0.0%
-20.0% moved HR compliance posters down to Books & Subscriptions
100.0% HR compliance posters included in this figure.
0.0%
We need to increase because we are looking at a new copy machine to lease. See
22.5% quotes attached.
0.0%
0.0%
Added $5k for all staff training courses through SkillPath that will be used by HR
100.0% department
0.0%
0.0%
2.6%
$6k of this increase is due to additional valuation services needed in FY27 (OPEB
Actuarial Services for Madison County & Schools). The remaining increase is COLA
3.3% related.
2.4% Added 3% COLA to existing salary
0.0%
2.4%
-26.9% VRS renewal rates decreased from 9.57 to 6.54
0.0%
2.4%
-27.2%
1.8%
13.1% County picking up full increase 17%
100.0%
-45.1%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
This is for Magna 5 Support Services ($173,115 see attached which includes the cost of
continuing with VMWare's pricing) and archive social media services ($2,507). We will
most likely switch over from VMWare to Hyper-V, but I do not have the overall initial cost
11.4% or how much the recurring will be at this time.
-20.6% Digital Accessibility consultants
Avenity $88,360, Laserfiche Avante $11,983 (existing), Tyler $41,218, RDA $2,738
(legacy data access), and requesting one-time fee of $6,460 for additional Laserfiche
3.7% (adding a new user), JustFOIA $6,577
Smartsheet licenses (3 total) $1,140, Ninja One $6,713 (pending quotes), Adobe
22.7% $12,000, and misc licenses $1,000
0.0%
62.9% CivicPlus renewal $5,767 + Archive Social Media $2,507
0.0% Consolidated with Software Subscriptions
We are moving all Telecommunications fees over from the Facilities budget because IT
department is now managing these lines. These vendors include Verizon, Segra,
Granite, and Clark Security (Cameras). This budget line item also covers 3 cell phones
4,599.7% and two DialPad user licenses and five fax lines to be ported over from POTS.
Would like to get a peg-board for cables and some sturdier storage boxes for excess
peripherals. Our own office chairs would also be nice as we're currently still using ones
81.8% pulled from the kitchen area of 410.
0.0% consolidating this category with IT Equip & Maint
0.0% no plans to attend conferences/training
100.0% Want to get IT Technician started on getting his CompTIA Security certification.
We had a significant number of items require replacement last year (Switches and APCs
mostly). Our inventory of APCs is completely depleted and I would like to have enough
25.0% money to stock at least 3 APCs at all times.
$70k of this increase are the telecommunication expenses moved over from Facilities
17.2% budget
9.1%
100.0% pending discussion on whether or not to add to budget

Page 29 of 65

Return to Agenda

Account Number

1110-2210-02-21200-635210-0000-000000-00000-00001110-2210-02-21200-635236-0000-000000-00000-00001110-2210-02-21200-660010-0000-000000-00000-00001110-2210-02-21200-660110-0000-000000-00000-00001110-2210-02-21200-675410-0000-000000-00000-00001110-2210-02-21200-685540-0000-000000-00000-00001110-2210-02-21200-810100-0000-000000-00000-0000TOTAL
JUVENILE PROBATION

Department
Code

Account Description

FY26
Revised
Budget

$500
$100
$1,700
$300
$4,171
$300
$750
$8,921

FY26
Actuals thru
Period 8
(Feb)

$360
$0
$1,433
$0
$3,119
$0
$0
$5,414

FY26
Remaining
Budget

$140
$100
$267
$300
$1,052
$300
$750
$3,507

FY27
Budget
Request

$600
$0
$1,100
$650
$3,000
$600
$750
$8,921

FY26-FY27
Change $
from
Revised

21200
21200
21200
21200
21200
21200
21200
21200
2210

POSTAL SERVICES
TELECOMMUNICATIONS
OFFICE SUPPLIES
UNIFORMS & WEARING APPAREL
LEASE OFFICE EQUIPMENT
SEMINARS & TUITIONS
OFFICE EQUIPMENT
MADISON COMBINED COURT

$100
-$100
-$600
$350
-$1,171
$300
$0
$0

1110-2210-03-33300-610191-0000-000000-00000-00001110-2210-03-33300-635210-0000-000000-00000-00001110-2210-03-33300-635236-0000-000000-00000-0000-

2210
2210
2210

JUVENILE PROBATION
POSTAL SERVICES
TELECOMMUNICATIONS

$6,060
$150
$850

$0
$0
$272

$6,060
$150
$578

$6,060
$100
$850

$0
-$50
$0

1110-2210-03-33300-660010-0000-000000-00000-00001110-2210-03-33300-665891-0000-000000-00000-0000-

2210
2210

OFFICE SUPPLIES / WATER BOTTLES
CRIME PREVENTION GRANT EXPENS

$2,000
$8,079

$865
$910

$1,135
$7,169

$2,150
$8,079

$150
$0

1110-2210-03-33300-685510-0000-000000-00000-00001110-2210-03-33300-685530-0000-000000-00000-0000-

2210
2210

MILEAGE
LODGING & MEALS

$1,800
$500

$768
$79

$1,032
$421

$1,800
$500

$0
$0

1110-2210-03-33300-685540-0000-000000-00000-0000-

2210

SEMINARS & TUITIONS

$500

$174

$326

$750

$250

1110-2210-03-33300-810100-0000-000000-00000-0000TOTAL

2210
2210

EMERGENCY MANAGEMENT
1110-2310-03-31400-630330-0000-000000-00000-00001110-2310-03-31400-635236-0000-000000-00000-0000-

2310
2310
2310

OFFICE EQUIPMENT
JUVENILE PROBATION
COURT SERVICES/JUVENIL

$2,000
$21,939
$30,860

$1,559
$4,628
$10,042

$441
$17,311
$20,818

$2,250
$22,539
$31,460

$250
$600
$600

SOFTWARE AND EQUIPMENT SUBSCR
TELECOMMUNICATIONS

$0
$4,452

$2,840

$1,612

$0
$3,960

$0
-$492

1110-2310-03-31400-643510-0000-000000-00000-0000-

2310

PRINTING

$1,000

$207

$793

$1,000

1110-2310-03-31400-655305-0000-000000-00000-00001110-2310-03-31400-660010-0000-000000-00000-0000-

2310
2310

INSURANCE VEHICLE
OFFICE SUPPLIES

$500
$950

$486
$78

$14
$872

$0
$950

-$500
$0

1110-2310-03-31400-660080-0000-000000-00000-0000-

2310

FUEL OIL

$2,000

$467

$1,533

-$2,000

1110-2310-03-31400-660090-0000-000000-00000-00001110-2310-03-31400-660110-0000-000000-00000-00001110-2310-03-31400-660200-0000-000000-00000-00001110-2310-03-31400-665820-0000-000000-00000-00001110-2310-03-31400-685530-0000-000000-00000-0000-

2310
2310
2310
2310
2310

VEHICLE/EQUIPMENT MAINT SERV
UNIFORMS & WEARING APPAREL
BOOKS & SUBSCRIPTIONS
EMERGENCY EVENT EXPENSES
LODGING & MEALS

$2,000
$800
$100
$5,000
$1,500

$519
$567
$0
$0
$85

$1,481
$233
$100
$5,000
$1,415

$0
$800
$100
$5,000
$1,500

-$2,000
$0
$0
$0
$0

1110-2310-03-31400-685540-0000-000000-00000-00001110-2310-03-31400-810100-0000-000000-00000-00001110-2310-03-31400-810300-0000-000000-00000-00001110-2310-03-31400-810400-0000-000000-00000-00001110-2310-03-31400-810600-0000-000000-00000-00001110-2310-03-31400-810800-0000-000000-00000-0000-G00
1110-2310-03-31400-810800-0000-000000-00000-0000TOTAL
EMS

2310
2310
2310
2310
2310
2310
2310
2310
2320

SEMINARS & TUITIONS
OFFICE EQUIPMENT
IT EQUIPMENT
COMMUNICATIONS EQUIPMENT
MOTOR VEHICLES EQUIPMENT
GRANT - EQUIPMENT OTHER
EQUIPMENT OTHER
EMERGENCY MANAGEMENT PUBLIC SAFETY

$5,000
$0
$0
$100
$0
$0
$5,000
$28,402

$0
$68

$5,000
-$68

$100

$287
$5,605

$4,713
$22,797

$2,500
$0
$0
$0
$0
$7,500
$2,500
$25,810

-$2,500
$0
$0
-$100
$0
$7,500
-$2,500
-$2,592

1110-2320-03-32600-501210-0000-000000-00000-0000-

2320

SALARIES AND WAGES FULL TIME

$1,320,594

$906,060

$414,534

$1,383,427

$62,833

1110-2320-03-32600-501310-0000-000000-00000-0000-

2320

SALARIES AND WAGES PART TIME

$165,074

$79,373

$85,701

$179,836

$14,762

1110-2320-03-32600-501410-0000-000000-00000-00001110-2320-03-32600-501900-0000-000000-00000-0000-

2320
2320

SALARIES AND WAGES OVERTIME
LEAVE PAYOUT

$660,297
$9,000

$552,411
$14,986

$107,886
-$5,986

$691,714
$9,000

$31,417
$0

1110-2320-03-32600-552100-0000-000000-00000-00001110-2320-03-32600-552210-0000-000000-00000-00001110-2320-03-32600-552220-0000-000000-00000-00001110-2320-03-32600-552310-0000-000000-00000-00001110-2320-03-32600-552312-0000-000000-00000-00001110-2320-03-32600-552400-0000-000000-00000-00001110-2320-03-32600-552700-0000-000000-00000-0000-

2320
2320
2320
2320
2320
2320
2320

FICA
VRS
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
EMPLOYER HSA CONTRIBUTION
GROUP LIFE INSURANCE
WORKMAN S COMPENSATION

$164,166
$118,703
$388
$251,465
$4,788
$18,189
$50,000

$114,204
$84,893
$266
$167,197
$2,745
$10,577
$33,974

$49,962
$33,810
$122
$84,269
$2,043
$7,612
$16,026

$173,194
$90,476
$378
$305,688
$2,748
$16,640
$61,000

$9,028
-$28,227
-$10
$54,223
-$2,040
-$1,549
$11,000

1110-2320-03-32600-610110-0000-000000-00000-00001110-2320-03-32600-610113-0000-000000-00000-0000-

2320
2320

EMPLOYEE MEDICAL EXPENSES
OPERATING MEDICAL DIRECTOR

$33,626
$16,000

$4,885
$8,000

$28,741
$8,000

$37,000
$16,000

$3,374
$0

1110-2320-03-32600-610114-0000-000000-00000-00001110-2320-03-32600-610166-0000-000000-00000-0000-

2320
2320

AMBULANCE BILLING SERVICE
TRAINING SERVICES

$36,000
$13,000

$29,615
$11,322

$6,385
$1,678

$40,470
$13,000

$4,470
$0

1110-2320-03-32600-630320-0000-000000-00000-00001110-2320-03-32600-635110-0000-000000-00000-00001110-2320-03-32600-635210-0000-000000-00000-00001110-2320-03-32600-635236-0000-000000-00000-00001110-2320-03-32600-643510-0000-000000-00000-00001110-2320-03-32600-643610-0000-000000-00000-0000-

2320
2320
2320
2320
2320
2320

REPAIRS & MAINTENANCE
ELECTRICITY
POSTAL SERVICES
TELECOMMUNICATIONS
PRINTING
ADVERTISING

$58,000
$7,440
$300
$17,699
$1,000
$200

$21,798
$2,203
$0
$12,698
$0
$0

$36,202
$5,237
$300
$5,001
$1,000
$200

$22,291
$6,000
$100
$11,500
$1,000
$200

-$35,709
-$1,440
-$200
-$6,199
$0
$0

1110-2320-03-32600-655305-0000-000000-00000-00001110-2320-03-32600-660010-0000-000000-00000-00001110-2320-03-32600-660050-0000-000000-00000-0000-

2320
2320
2320

INSURANCE VEHICLE
OFFICE SUPPLIES
CLEANING & JANITORIAL SUPPLIE

$7,487
$3,200
$1,000

$6,961
$2,102
$2,572

$526
$1,098
-$1,572

$8,361
$2,700
$5,000

$874
-$500
$4,000

1110-2320-03-32600-660080-0000-000000-00000-0000-

2320

FUEL OIL

$42,000

$19,380

$22,620

$42,000

1110-2320-03-32600-660090-0000-000000-00000-0000-

2320

VEHICLE/EQUIPMENT MAINTENANCE

$58,000

$64,189

-$6,189

$61,000

$3,000

1110-2320-03-32600-660110-0000-000000-00000-00001110-2320-03-32600-660200-0000-000000-00000-0000-

2320
2320

UNIFORMS & WEARING APPAREL
BOOKS & SUBSCRIPTIONS

$30,000
$500

$12,699
$1,396

$17,301
-$896

$20,000
$500

-$10,000
$0

1110-2320-03-32600-660300-0000-000000-00000-0000-

2320

MEDICAL SUPPLIES

$70,000

$55,137

$14,863

$80,000

$10,000

1110-2320-03-32600-665810-0000-000000-00000-00001110-2320-03-32600-665895-0000-000000-00000-0000-G00
1110-2320-03-32600-675450-0000-000000-00000-00001110-2320-03-32600-685510-0000-000000-00000-00001110-2320-03-32600-685530-0000-000000-00000-00001110-2320-03-32600-685540-0000-000000-00000-00001110-2320-03-32600-675410-0000-000000-00000-00001110-2320-03-32600-675440-0000-000000-00000-00001110-2320-03-32600-810100-0000-000000-00000-00001110-2320-03-32600-810200-0000-000000-00000-00001110-2320-03-32600-810300-0000-000000-00000-00001110-2320-03-32600-810400-0000-000000-00000-0000-

2320
2320
2320
2320
2320
2320
2320
2320
2320
2320
2320
2320

DUES & MEMBERSHIPS
UVA SCOPES GRANT EXP
RENT EXPENSE
MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
LEASE OFFICE EQUIPMENT
LEASE AMBULANCE & EQUIPMENT
OFFICE EQUIPMENT
OFFICE FURNITURE
IT EQUIPMENT
COMMUNICATIONS EQUIPMENT

$744
$9,000
$0
$0
$3,500
$27,189
$5,400
$104,179

$13,815
$10,019

-$13,071
-$1,019

$30
$549
$1,849
$2,180
$9,440
$9
$4,985

-$30
$2,951
$25,340
$3,220
$94,739
-$9
$115

$21,893
$0
$0
$0
$3,500
$6,175
$4,000
$101,083
$0
$3,555
$0
$1,000

$21,149
-$9,000
$0
$0
$0
-$21,014
-$1,400
-$3,096
$0
$1,455
$0
-$1,500

1110-2320-03-32600-810800-0000-000000-00000-00001110-2320-03-32600-823600-0000-000000-00000-0000-

2320
2320

EQUIPMENT OTHER
TENANT LEASEHOLD IMPROVEMENTS

TOTAL
COMMUNITY PARAMEDICINE PROGRAM
1110-2320-03-32601-501210-0000-000000-00000-0000-

2320
2320
2320

EMS
SALARIES AND WAGES FULL TIME

1110-2320-03-32601-501410-0000-000000-00000-00001110-2320-03-32601-552100-0000-000000-00000-00001110-2320-03-32601-552210-0000-000000-00000-00001110-2320-03-32601-552220-0000-000000-00000-00001110-2320-03-32601-552310-0000-000000-00000-00001110-2320-03-32601-552312-0000-000000-00000-00001110-2320-03-32601-552400-0000-000000-00000-00001110-2320-03-32601-610166-0000-000000-00000-00001110-2320-03-32601-643510-0000-000000-00000-00001110-2320-03-32601-660090-0000-000000-00000-00001110-2320-03-32601-665810-0000-000000-00000-0000-

2320
2320
2320
2320
2320
2320
2320
2320
2320
2320
2320

SALARIES AND WAGES OVERTIME
FICA
VRS
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
EMPLOYER HSA CONTRIBUTION
GROUP LIFE INSURANCE
TRAINING SERVICES
PRINTING
VEHICLE/EQUIPMENT MAINTENANCE
DUES & MEMBERSHIPS

$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

$5,100
$0
$2,500

$781

$1,719

$4,877
$0

$1,341

$3,536

$5,580
$0

$2,528
$0

$3,320,606

$2,266,642

$1,053,963

$3,428,010

$112,229

$80,000

$0
$6,120
$4,710
$22
$9,856
$996
$841
$1,000
$0
$0
$8,791

FY26-FY27
Budget %
Change
from
Revised

Comments during FY27 budget season

20.0%
-100.0%
-35.3%
116.7%
-28.1%
100.0%
0.0%
0.0% No change in budget request total from FY26.

No change as line item allows for emergency services to be utilized while awaiting
funding approval through other resources. It also allows an additional funding stream to
0.0% families who would not otherwise qualify.
-33.3% The cost of a current roll of stamps is $78, average a roll/year
0.0% Anticipating potential rate changes or needs for broken cases/chargers/protectors
The actuals for the past few years have gone over this amount, anticipate climbing
7.5% costs, and updating of equipment
0.0% Cash Match Line Item, the State provides $6k
The state continues to pull fleet vehicles and restrict usage. Reimbursements will
continue to increase as a result. More youth are placed out of the area, which is
0.0% increasing mileage distance.
0.0% No changes. Should cover one night stay and meals needed for travel and training.
This pays for VJJA memberships and should include for at least one person to attend a
state funded training for a day. Asking for an additional $250 to purchase items needed
for the 'National Night Out' event which is an annual event that we started doing in
50.0% FY25.
This expense is the copier lease which changed last year and costs have increased
12.5% plus miscellaneous office equipment purchases (toner, copy charges, etc.).
2.7% Increase for training, new copier lease, and office supply costs.
1.9%

0.0%
-11.1% Starlink service on E-1 and E-2 vehicles. $330/mo.
0.0% Printing emergency communication for public information in case of an emergency event
Jamie Wilks is now Deputy Emergency Manager for the County and his vehicle
-100.0% expenses are in the Building Department budget.
0.0% Office supplies for emergency event situations
Jamie Wilks is now Deputy Emergency Manager for the County and his vehicle
-100.0% expenses are in the Building Department budget.
Jamie Wilks is now Deputy Emergency Manager for the County and his vehicle
-100.0% expenses are in the Building Department budget.
0.0% EM apparel that may be needed during an emergency event.
0.0% no increase
0.0% no increase
0.0% no increase
Reduced because classes are mostly local or online and there is no specific class
-50.0% planned at this time. Leave a budget amount in case one is needed.
0.0%
0.0%
-100.0%
0.0%
100.0% $7,500 EMPG Grant
-50.0% In case equipment is needed during an emergency event.
-9.1%
Budget reflects 23 FTE's. We added 3% COLA as placeholder and using 4% reduction
4.8% factor for attrition based on FY26 YTD actuals.
As of this request, our PT roster is full (16). We are experiencing an increase in “no units
available” due to multiple calls occurring within the same hour. To address peak call
demand, I am requesting approval to add 12 scheduled staff hours to each shift to
increase ambulance coverage during high-volume periods. This request is for additional
hours only and does not include the creation of a new position. If approved, PT wages
8.9% would increase by roughly $67k.
See attached narrative regarding OT costs. OT calculation is FT wages *0.5 based on
historical actuals (FY23-FY25 average). If the BOS approves the request to add 12
4.8% scheduled staff hours, OT wages would increase by roughly $84k.
0.0% no increase
Fica rate is 7.65% of all wages. If the BOS approves the request to add 12 scheduled
5.5% staff hours, FICA would increase by roughly $12k.
-23.8% VRS renewal rates came in lower from (9.57% to 6.54%)
-2.6% VRS renewal rates came in lower from (9.57% to 6.54%)
21.6% County picking up full increase 17%
-42.6% Based on employee plans
-8.5% VRS renewal rates came in lower
22.0% WC Experience Mod Factor increased from 0.73 to 0.87, 22% increase
New hire physicals (avg $600 per physical), annual employee physicals ($727/45
10.0% minimum), random drug testing.
0.0% Required for agency licensure. Dr. Byrne is not requesting an increase this year.
We are now paying for ESO (patient care software) separately. Increase request due to
increased EMS transport volume (2024: 1926 2025: 2062) 12/15 used for annual
12.4% calculation for each year.
0.0% Continuing education requirements to maintain EMS credentials.
Preventative maintenance for mechanical CPR devices, ambulance load system and
stretchers. Reduced due to new cardiac monitors/service plan is included in lease
-61.6% payments.
-19.4% Reduced based off FY26 actuals at time of budget request.
-66.7% Reduced based off FY26 actuals at time of budget request.
-35.0% Cell phones, landlines, and internet service
0.0% File of Life packets
0.0% Recruitment for vacant positions.
Awaiting insurance renewal info. Added one additional quick response vehicle in Jan
11.7% 2026 plus we will add one new ambulance around Oct 2026
-15.6% Increased due to FY26 actuals at time of budget request.
400.0% Increased due to new building size is larger and YTD FY26 actuals
No change based on new quick response vehicle (Jan 2026) and new ambulance
0.0% coming in Oct 2026.
Increased due to FY26 expenditure at time of budget request. Fleet has increased
5.2% engine hours and mileage.
Reduced based off FY26 actuals at time of budget request. However, in FY28 there will
-33.3% be ballistic vests will need to be replaced which will increase budget line item.
0.0% FY26 expenses will not be same in FY27 - no employees in paramedic school.
Increase due to estimated supply costs increases(cardiac monitor pads, capnography
14.3% circuits), increase call volume.
Moved from 630320. Dues to the Virginia Association of Governmental EMS
Administrators($133.75) and the Virginia Association of Volunteer Rescue
Squads($200, career members receive free training), PStrax ($4,877.70, controlled
substances/medical supply inventory, vehicle checks), Samsara ($6082.92, vehicle
tracking/telematics), Aladtec ($3,759.96, EMS scheduling), CLIA lab fee ($180 annual),
controlled substance registration($120 annual), Handtevy pediatric emergency
2,842.7% reference app (NEW in FY26 - ESO ($6,539).
-100.0% Grant is no longer available.
0.0% Not needed.
0.0% Not needed.
0.0% Lodging and meals for conferences and other outside training.
-77.3% EMS World Expo conference and Virginia First Responder Symposium conference
-25.9% Estimated from FY26 actuals at time of budget request.
-3.0% Zoll cardiac monitors $84,899.90 (annual), Zoll ventilators $16,182.72 (annual).
0.0%
28.5% Clore Furniture - replace nine mattresses.
0.0%
-60.0% Please remove pager request. Brian is putting in his budget request.
LifeAssist - lifting and moving equipment for patients - supports organizational goals of
improving caregiver safety, reducing injury-related time off and costs, and elevating the
51.8% standard of patient handling practices.
0.0% Not needed.
If BOS approved request to add 12 scheduled hours to each shift, the overall budget
3.4% will increase another $163k (PT, OT, and FICA).
100% Tiffany Ranneberger FT on Community Paramedicine
OT not anticipated. However, putting $2k for unforeseen circumstances since program is
100% still fairly new. Removing per JWeakley
100%
100% VRS renewal rates came in lower from 9.57 to 6.54
100%
100% County picking up full increase 17%
100%
100%
100%
100%
100%
100% Julota ($8,791, community paramedicine client tracking),

Page 30 of 65

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Account Number
TOTAL

Department
Code

Account Description

EOC E 911

2320
2320
2330

EMS - COMMUNITY PARAMEDICINE PROGRAM
EMS

1110-2330-03-31401-501210-0000-000000-00000-00001110-2330-03-31401-501310-0000-000000-00000-0000-

2330
2330

1110-2330-03-31401-501410-0000-000000-00000-00001110-2330-03-31401-501900-0000-000000-00000-00001110-2330-03-31401-552100-0000-000000-00000-00001110-2330-03-31401-552210-0000-000000-00000-00001110-2330-03-31401-552212-0000-000000-00000-00001110-2330-03-31401-552214-0000-000000-00000-00001110-2330-03-31401-552216-0000-000000-00000-00001110-2330-03-31401-552218-0000-000000-00000-00001110-2330-03-31401-552220-0000-000000-00000-00001110-2330-03-31401-552310-0000-000000-00000-00001110-2330-03-31401-552400-0000-000000-00000-00001110-2330-03-31401-552700-0000-000000-00000-00001110-2330-03-31401-610130-0000-000000-00000-0000-

FY26
Revised
Budget

FY26
Actuals thru
Period 8
(Feb)

FY26
Remaining
Budget

FY27
Budget
Request

FY26-FY27
Change $
from
Revised

$0
$3,320,606

$0
$2,266,642

$0
$1,053,963

$112,336
$3,540,346

$112,336
$224,565

SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME

$740,852
$0

$455,204

$285,648

$738,552
$0

-$1,947
$0

2330
2330
2330
2330
2330
2330
2330
2330
2330
2330
2330
2330
2330

SALARIES AND WAGES OVERTIME
LEAVE PAYOUT
FICA
VRS
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN S COMPENSATION
TESTING SERVICES

$59,240
$7,000
$61,743
$19,729
$50,101
$0
$2,512
$5,360
$98
$188,711
$10,257
$548
$250

$34,875
$0
$34,513
$9,415
$30,435
$3,180
$1,686
$2,986
$81
$106,534
$4,914
$411
$160

$24,365
$7,000
$27,230
$10,315
$19,666
-$3,180
$826
$2,373
$17
$82,177
$5,343
$137
$90

$88,626
$7,000
$63,815
$10,221
$44,180
$0
$2,662
$5,329
$155
$214,136
$9,887
$669
$250

$29,386
$0
$2,099
-$9,508
-$5,921
$0
$150
-$31
$57
$25,425
-$370
$121
$0

1110-2330-03-31401-610166-0000-000000-00000-00001110-2330-03-31401-630315-0000-000000-00000-0000-

2330
2330

TRAINING SERVICES
SIGN INSTALLATION & MAINTENAN

$19,744
$2,000

$13,940
$433

$5,804
$1,567

$24,050
$2,000

$4,306
$0

1110-2330-03-31401-630320-0000-000000-00000-00001110-2330-03-31401-630329-0000-000000-00000-0000-

2330
2330

REPAIRS & MAINTENANCE
ACTIVE 911 SERVICE

$89,667
$1,800

$72,775
$51

$16,892
$1,749

$111,104
$2,059

$21,437
$259

1110-2330-03-31401-635231-0000-000000-00000-00001110-2330-03-31401-635236-0000-000000-00000-00001110-2330-03-31401-635237-0000-000000-00000-00001110-2330-03-31401-643610-0000-000000-00000-00001110-2330-03-31401-655305-0000-000000-00000-0000-

2330
2330
2330
2330
2330

WIRE LINE TRUNKS 911
TELECOMMUNICATIONS
ADM OF LINES & LONG DISTANCE
ADVERTISING
INSURANCE VEHICLE

$50,388
$504
$7,400
$300
$500

$21,022
$304
$5,743
$1,247
$486

$29,366
$200
$1,657
-$947
$14

$50,400
$1,008
$9,843
$350
$500

$12
$504
$2,443
$50
$0

1110-2330-03-31401-660010-0000-000000-00000-00001110-2330-03-31401-660080-0000-000000-00000-00001110-2330-03-31401-660090-0000-000000-00000-00001110-2330-03-31401-660110-0000-000000-00000-00001110-2330-03-31401-665810-0000-000000-00000-00001110-2330-03-31401-675410-0000-000000-00000-00001110-2330-03-31401-685530-0000-000000-00000-00001110-2330-03-31401-685540-0000-000000-00000-00001110-2330-03-31401-710010-0000-000000-00000-00001110-2330-03-31401-810100-0000-000000-00000-0000-

2330
2330
2330
2330
2330
2330
2330
2330
2330
2330

OFFICE SUPPLIES
FUEL OIL
VEHICLE/EQUIPMENT MAINTENANCE
UNIFORMS & WEARING APPAREL
DUES & MEMBERSHIPS
LEASE OFFICE EQUIPMENT
LODGING & MEALS
SEMINARS & TUITIONS
GRANT EXPENSE
OFFICE EQUIPMENT

$1,250
$1,750
$1,000
$1,400
$12,050
$500
$500
$1,000
$159,000
$1,000

$3,445
$470
$257
$364
$10,571
$285
$425
$200
$15,617
$2,935

-$2,195
$1,280
$743
$1,036
$1,479
$215
$75
$800
$143,383
-$1,935

$1,300
$1,000
$1,000
$1,000
$12,050
$500
$500
$1,000
$10,000
$1,000

$50
-$750
$0
-$400
$0
$0
$0
$0
$1,000
$0

1110-2330-03-31401-810200-0000-000000-00000-0000-

2330

OFFICE FURNITURE

1110-2330-03-31401-810300-0000-000000-00000-00001110-2330-03-31401-810400-0000-000000-00000-00001110-2330-03-31401-811800-0000-000000-00000-0000TOTAL

2330
2330
2330
2330

BUILDING INSPECTIONS

2340

IT EQUIPMENT
COMMUNICATIONS EQUIPMENT
SECURITY SYSTEM
EMERGENCY OPERATION CENTER E911
E911 NEXT GENERATION
EOC E 911

1110-2340-03-34100-501210-0000-000000-00000-00001110-2340-03-34100-552100-0000-000000-00000-00001110-2340-03-34100-552210-0000-000000-00000-00001110-2340-03-34100-552212-0000-000000-00000-00001110-2340-03-34100-552214-0000-000000-00000-00001110-2340-03-34100-552216-0000-000000-00000-00001110-2340-03-34100-552218-0000-000000-00000-00001110-2340-03-34100-552220-0000-000000-00000-00001110-2340-03-34100-552310-0000-000000-00000-00001110-2340-03-34100-552400-0000-000000-00000-00001110-2340-03-34100-552700-0000-000000-00000-00001110-2340-03-34100-610141-0000-000000-00000-00001110-2340-03-34100-610165-0000-000000-00000-00001110-2340-03-34100-610166-0000-000000-00000-00001110-2340-03-34100-635210-0000-000000-00000-00001110-2340-03-34100-635236-0000-000000-00000-00001110-2340-03-34100-655305-0000-000000-00000-00001110-2340-03-34100-660010-0000-000000-00000-00001110-2340-03-34100-660080-0000-000000-00000-00001110-2340-03-34100-660090-0000-000000-00000-00001110-2340-03-34100-660110-0000-000000-00000-00001110-2340-03-34100-660200-0000-000000-00000-00001110-2340-03-34100-665810-0000-000000-00000-00001110-2340-03-34100-675410-0000-000000-00000-00001110-2340-03-34100-685510-0000-000000-00000-00001110-2340-03-34100-685530-0000-000000-00000-00001110-2340-03-34100-685540-0000-000000-00000-00001110-2340-03-34100-810100-0000-000000-00000-0000-

2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340
2340

SALARIES AND WAGES FULL TIME
FICA
VRS
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
DATA PROCESSING SERVICES
OUTSIDE SERVICES
TRAINING SERVICES
POSTAL SERVICES
TELECOMMUNICATIONS
INSURANCE VEHICLE
OFFICE SUPPLIES
FUEL OIL
VEHICLE/EQUIPMENT MAINT SERV
UNIFORMS & WEARING APPAREL
BOOKS & SUBSCRIPTIONS
DUES
LEASE OFFICE EQUIPMENT
MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
OFFICE EQUIPMENT
BULDING OFFICIAL

1110-2340-03-34270-643810-0000-000000-00000-0000TOTAL
ANIMAL CONTROL

2340
2340
2340
2350

1110-2350-03-35130-501210-0000-000000-00000-00001110-2350-03-35130-501310-0000-000000-00000-0000-

$6,761

$70

$6,691

$3,800

-$2,961

$2,000
$0
$0
$1,506,914
$0
$1,506,914

$0
$435

$2,000
-$435

$835,468
$0
$835,468

$671,446
$0
$671,446

$1,500
$0
$0
$1,421,445
$0
$1,421,445

-$500
$0
$0
$64,912
$0
$64,912

$274,756
$21,019
$9,511
$23,886
$0
$929
$3,440
$82
$52,112
$4,876
$5,634
$0
$0
$2,500
$200
$3,480
$1,500
$2,200
$5,000
$1,200
$300
$1,000
$650
$2,028
$0
$1,000
$1,000
$0
$418,303

$179,990
$13,065
$6,341
$11,082
$1,148
$614
$2,285
$54
$35,738
$2,148
$2,790

$94,766
$7,954
$3,170
$12,804
-$1,148
$315
$1,155
$28
$16,374
$2,728
$2,844

$1,295
$236
$1,904
$1,458
$522
$2,121
$1,058
$0
$0
$771
$1,442
$188
$302
$145

$1,205
-$36
$1,576
$42
$1,678
$2,879
$142
$300
$1,000
-$121
$586
-$188
$698
$855

$282,312
$21,597
$6,695
$14,536
$0
$954
$3,526
$85
$68,098
$4,469
$6,873
$0
$0
$2,500
$300
$3,480
$2,000
$2,200
$5,000
$1,600
$300
$1,000
$1,000
$2,028
$500
$1,000
$1,000

$266,697

$151,606

$433,053

$7,556
$578
-$2,816
-$9,350
$0
$25
$86
$3
$15,986
-$407
$1,239
$0
$0
$0
$100
-$0
$500
$0
$0
$400
$0
$0
$350
$0
$500
$0
$0
$0
$14,750

VA BUILDING PERMIT FEE
VA BUILDING PERMIT FEE
BUILDING OFFICIAL

$3,600
$3,600
$421,903

$1,638
$1,638
$268,335

$1,962
$1,962
$153,568

$3,600
$3,600
$436,653

$0
$0
$14,750

2350
2350

SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME

$127,569
$0

$90,830

$36,740

$125,198
$27,456

-$2,371
$27,456

1110-2350-03-35130-501410-0000-000000-00000-00001110-2350-03-35130-501900-0000-000000-00000-00001110-2350-03-35130-552100-0000-000000-00000-00001110-2350-03-35130-552210-0000-000000-00000-00001110-2350-03-35130-552212-0000-000000-00000-00001110-2350-03-35130-552214-0000-000000-00000-00001110-2350-03-35130-552216-0000-000000-00000-00001110-2350-03-35130-552218-0000-000000-00000-00001110-2350-03-35130-552220-0000-000000-00000-00001110-2350-03-35130-552310-0000-000000-00000-00001110-2350-03-35130-552400-0000-000000-00000-00001110-2350-03-35130-552500-0000-000000-00000-00001110-2350-03-35130-552700-0000-000000-00000-00001110-2350-03-35130-610119-0000-000000-00000-00001110-2350-03-35130-610130-0000-000000-00000-00001110-2350-03-35130-610166-0000-000000-00000-00001110-2350-03-35130-635236-0000-000000-00000-00001110-2350-03-35130-643610-0000-000000-00000-0000-

2350
2350
2350
2350
2350
2350
2350
2350
2350
2350
2350
2350
2350
2350
2350
2350
2350
2350

$30,000
$0
$12,054
$7,384
$6,589
$0
$267

$18,149
$4,969
$8,363
$4,922
$2,814
$294
$156
$735
$24
$16,925
$954

$11,851
-$4,969
$3,691
$2,462
$3,775
-$294
$111
-$735
$14
$2,081
$725

$1,520
$0
$250
$500
$970
$100

$1,350

$170

$0
$287
$555
$95

$250
$213
$415
$5

$20,000
$0
$13,208
$5,197
$3,448
$0
$242
$1,143
$38
$23,564
$1,608
$0
$1,854
$0
$1,450
$1,800
$1,620
$100

-$10,000
$0
$1,154
-$2,187
-$3,141
$0
-$25
$1,143
$0
$4,558
-$71
$0
$334
$0
$1,200
$1,300
$650
$0

1110-2350-03-35130-655305-0000-000000-00000-00001110-2350-03-35130-660010-0000-000000-00000-00001110-2350-03-35130-660050-0000-000000-00000-0000-

2350
2350
2350

INSURANCE VEHICLE
OFFICE SUPPLIES
CLEANING & JANITORIAL SUPPLIE

$1,000
$400
$0

$972
$77

$28
$323

$1,458
$400
$0

$458
$0
$0

1110-2350-03-35130-660080-0000-000000-00000-00001110-2350-03-35130-660090-0000-000000-00000-0000-

2350
2350

FUEL OIL
VEHICLE/EQUIPMENT MAINT SERV

$6,280
$3,200

$3,078
$3,413

$3,202
-$213

$8,500
$4,000

$2,220
$800

1110-2350-03-35130-660110-0000-000000-00000-00001110-2350-03-35130-660210-0000-000000-00000-00001110-2350-03-35130-665810-0000-000000-00000-00001110-2350-03-35130-685530-0000-000000-00000-00001110-2350-03-35130-685540-0000-000000-00000-00001110-2350-03-35130-810200-0000-000000-00000-0000-

2350
2350
2350
2350
2350
2350

UNIFORMS & WEARING APPAREL
RECORD BOOKS & TAGS
DUES
LODGING & MEALS
SEMINARS & TUITIONS
OFFICE FURNITURE

$600
$0
$450
$500
$200
$200

$970

-$370

$0
$0
$0
$0

$450
$500
$200
$200

$2,700
$0
$450
$1,800
$200
$650

$2,100
$0
$0
$1,300
$0
$450

$38
$19,006
$1,679

1110-2350-03-35130-810400-0000-000000-00000-00001110-2350-03-35130-810800-0000-000000-00000-0000-

2350
2350

COMMUNICATIONS EQUIPMENT
EQUIPMENT OTHER

$140
$500

$98
$308

$42
$192

$140
$500

$0
$0

TOTAL
ANIMAL SHELTER

2350
2360

ANIMAL CONTROL

$221,396

$160,338

$61,059

$248,724

$27,328

1110-2360-03-35120-501210-0000-000000-00000-0000-

2360

SALARIES AND WAGES FULL TIME

$53,295

$35,530

$17,765

$57,803

$4,508

FY26-FY27
Budget %
Change
from
Revised

Comments during FY27 budget season

NEW - request to formally add Community Paramedicine Program which increases
100.0% budget by 1 FTE plus fringe and software.
6.8%
added 3% COLA, there are currently 2 vacancies as of 01/14/26. Factored in 2%
-0.3% attrition rate.
0.0%
calculation - 12% of FT wages to allow for training (2 hours per month per dispatcher for
training = total of 288 hours of OT). Right now, the OT calculation is 8% of FT wages
49.6% w/out the training.
0.0%
3.4%
-48.2% VRS renewal rates came in lower from 9.57 to 6.54
-11.8% VRS renewal rates came in lower from 9.57 to 6.54
0.0%
6.0%
-0.6%
58.2%
13.5% County picking up full increase 17%

-3.6%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
Moetivations increased to $13,940; Total Response increased to $10,110, This line item
21.8% should decrease in FY28 because Moetivations will decrease.
0.0% Unsure how snow/weather will effect sign replacement need
Geocomm is $22,884 annually +$890; Carousel $40,000 + CHE Annual - $11,000;
Eventide/SoundCommunications subscription/maintenance of center recorder $14,977; Voiance Language Services - $438; Cummins Building Generator - $2,891;
Southern Software CAD - $8,466 + $1,250; TruPower - $3,150, Powerphone Inc 23.9% $5,158
14.4% Increased by 15 licenses and updated pricing. 145 licenses @ $14.20 per.
waiting for quote from AT&T, we will be applying for grant funds again that will reimburse
0.0% the County for this full amount.
100.0% Adding second cell phone to plan
33.0% Verizon rate based on usage and historical actuals increasing.
16.7% This line item is for purchasing products for county events
0.0% waiting on renewal rates
New filing system, uptick in warrants & PO's, purchased some items in bulk in FY26 and
4.0% therefore will not need to purchase in FY27
-42.9% decrease based on FY26 YTD actuals, new Director
0.0% no increase
-28.6% Reduced, will make some shirt designs in-house
0.0% applying for a grant that will reimburse the County for APCO - $1,105
0.0% based on actual lease rates
0.0% attendance at 1-2 conferences per year
0.0% attendance at 1-2 conferences per year
0.6% anticipate getting $5k PEP Grant & $5k GIS Grant again
0.0% this is for miscellaneous equipment; replacements go through IT department.
will replace 2 chairs, last estimate was $3,381 back in FY26 so included small buffer for
-43.8% escalation
misc server equipment not purchased through IT, reduced based on replacement in
-25.0% FY26
0.0% Removing
0.0% Removing-now through Facilities
4.3%
0.0%
4.3%
Added 3% COLA as placeholder; we are exploring a Deputy Building Official position
and this would increase the salary pool by roughly $10k; we have not included this
2.8% amount in the request at this time but wanted to make the BOS aware.
2.8%
-29.6% VRS renewal rates came in lower from 9.57 to 6.54
-39.1% VRS renewal rates came in lower from 9.57 to 6.54
0.0%
2.7%
2.5%
3.7%
30.7% County picking up full increase 17%
-8.3%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
0.0% no change
0.0% no change
50.0% based on previous usage/historical data
-0.0% no change; T-Mobile cell phones and four tablets used in the field.
33.3% new truck added to fleet; total of 4
0.0% no change
0.0% no change
33.3% added a 4th vehicle in FY26 so increased maintenance costs
0.0% no change
0.0% Building Code books; no increase
53.8% VBCOA/VAZO estimated dues
0.0% no change
100.0% milage reimbursement for travel/training/testing
0.0% Annual and mid-year conferences
0.0% Annual and mid-year conferences
0.0%
3.5%
we receive revenues for building permit fees and then have to pay 2% state levy on a
0.0% quarterly basis. Average payment is $900 per quarter.
0.0%
3.5% Primarily a COLA related increase partially offset by reductions in VRS rates.
Added 3% COLA as placeholder for current staff. Updated with new hire Deputy ACO
-1.9% salary
100.0% Greg Cave revisiting the PT position. See budget narrative attached.
Adding a PT position will decrease at least $10k per year to offset the cost of the PT
-33.3% position. Could possibly reduce OT even more.
0.0%
9.6% Per Tillie, will increase $2,100.38 if P/T position approved.
-29.6% VRS renewal rates came in lower from 9.57 to 6.54
-47.7% VRS renewal rates came in lower from 9.57 to 6.54
0.0%
-9.4%
100.0%
0.0%
24.0% County picking up full increase 17%
-4.2%
0.0%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
480.0% If P/T position approved, employee will require rabies vaccination- $1,200
260.0% If P/T is approved, $1,300 for the academy training.
67.0% If P/T position approved, will need to add another cell phone.
0.0%
If P/T position approved, insurance will increase for the additonal vehicle added to
45.8% department.
0.0%
0.0%
Will need to increase due to past expenditure. If P/T position approved, will increase
35.4% due to extra vehicle added to department.
25.0% If P/T position approved, will increase with additional vehicle in department.
If P/T position approved, new employee will need uniform, boots, and vest. This is a one350.0% time expense.
0.0%
0.0%
260.0% If P/T position approved, will need to stay at hotel if attends Rapphannock Academy.
0.0%
225.0% If P/T position approved, will need to purchase another desk for the office.
If P/T position approved, will need a portable and mobile radio. This expense has been
0.0% moved into the Radio System budget.
0.0%
$20k of this increase is related to the request for one additional PT position which is
12.3% partially offset by a reduction in OT if approved.
Recommend re-grading position to Grade 17 starting in FY27 to align with other
8.5% managers with similar duties.

Page 31 of 65

Return to Agenda

Account Number

Department
Code

Account Description

FY26
Revised
Budget

1110-2360-03-35120-501310-0000-000000-00000-00001110-2360-03-35120-501410-0000-000000-00000-00001110-2360-03-35120-552100-0000-000000-00000-00001110-2360-03-35120-552210-0000-000000-00000-00001110-2360-03-35120-552220-0000-000000-00000-00001110-2360-03-35120-552310-0000-000000-00000-00001110-2360-03-35120-552400-0000-000000-00000-00001110-2360-03-35120-552700-0000-000000-00000-00001110-2360-03-35120-610110-0000-000000-00000-0000-

2360
2360
2360
2360
2360
2360
2360
2360
2360

SALARIES AND WAGES PART TIME
SALARIES AND WAGES OVERTIME
FICA
VRS
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
EMPLOYEE MEDICAL EXPENSES

$29,120
$0
$6,305
$5,100
$16
$19,006
$729
$1,500
$500

1110-2360-03-35120-610118-0000-000000-00000-00001110-2360-03-35120-610130-0000-000000-00000-00001110-2360-03-35120-610166-0000-000000-00000-00001110-2360-03-35120-630310-0000-000000-00000-00001110-2360-03-35120-635110-0000-000000-00000-00001110-2360-03-35120-635236-0000-000000-00000-00001110-2360-03-35120-643610-0000-000000-00000-00001110-2360-03-35120-655305-0000-000000-00000-00001110-2360-03-35120-660010-0000-000000-00000-00001110-2360-03-35120-660030-0000-000000-00000-00001110-2360-03-35120-660050-0000-000000-00000-00001110-2360-03-35120-660080-0000-000000-00000-00001110-2360-03-35120-660090-0000-000000-00000-00001110-2360-03-35120-660110-0000-000000-00000-00001110-2360-03-35120-665810-0000-000000-00000-00001110-2360-03-35120-800002-0000-000000-00000-00001110-2360-03-35120-810800-0000-000000-00000-0000-

2360
2360
2360
2360
2360
2360
2360
2360
2360
2360
2360
2360
2360
2360
2360
2360
2360

VETERINARIAN SERVICES
TESTING SERVICES
TRAINING SERVICES
REPAIRS & MAINTENANCE BUILDIN
ELECTRICITY
TELECOMMUNICATIONS
ADVERTISING
INSURANCE VEHICLE
OFFICE SUPPLIES
FEED & ANIMAL CARE SUPPLIES
CLEANING & JANITORIAL SUPPLIE
FUEL OIL
VEHICLE/EQUIPMENT MAINT SERV
UNIFORMS & WEARING APPAREL
DUES
CAPITAL OUTLAY GASB 96
EQUIPMENT OTHER

TOTAL
RADIO SYSTEM

2360
2370

1110-2370-03-12370-630320-0000-000000-00000-00001110-2370-03-12370-635110-0000-000000-00000-0000-

FY26
Actuals thru
Period 8
(Feb)

FY26
Remaining
Budget

FY27
Budget
Request

FY26-FY27
Change $
from
Revised

$16,368

$12,752

$3,854
$3,400
$11
$12,680
$419
$1,125
$0

$2,450
$1,700
$5
$6,326
$310
$375
$500

$44,569
$0
$7,831
$3,780
$17
$22,144
$682
$1,830
$500

$15,449
$0
$1,527
-$1,320
$1
$3,138
-$47
$330
$0

$60,000
$100
$100
$2,500
$5,211
$2,400
$500
$500
$1,000
$4,400
$3,080
$300
$450
$200
$100
$0
$500

$33,369
$100
$22
$486
$2,853
$2,726
$104
$486
$665
$1,633
$851
$57
$450
$35
$0

$26,631
$0
$78
$2,014
$2,358
-$326
$396
$14
$335
$2,767
$2,229
$243
$0
$165
$100

$65,000
$100
$0
$2,500
$5,706
$2,460
$500
$500
$1,200
$4,840
$3,080
$300
$500
$200
$200

$131

$369

$500

$5,000
$0
-$100
$0
$495
$60
$0
$0
$200
$440
$0
$0
$50
$0
$100
$0
$0

ANIMAL SHELTER

$196,912

$117,357

$79,556

$226,743

$29,830

2370
2370

REPAIRS & MAINTENANCE
ELECTRICITY

$261,777
$21,480

$262,899
$7,909

-$1,122
$13,571

$284,106
$21,480

$22,329
$21,480

1110-2370-03-12370-635120-0000-000000-00000-00001110-2370-03-12370-675450-0000-000000-00000-00001110-2370-03-12370-635236-0000-000000-00000-0000-

2370
2370
2370

HEATING SERVICES
RENT EXPENSE
TELECOMMUNICATIONS

$2,000
$50,350
$0

$1,053
$33,303

$947
$17,047

$2,000
$51,618
$32,000

$2,000
$1,268
$32,000

1110-2370-03-12370-810800-0000-000000-00000-0000-

2370

EQUIPMENT OTHER

$35,700

$16,885

$18,815

$12,594

-$23,106

TOTAL
TRANSFER STATION
1110-2420-04-42400-610160-0000-000000-00000-00001110-2420-04-42400-610165-0000-000000-00000-00001110-2420-04-42400-630310-0000-000000-00000-00001110-2420-04-42400-630320-0000-000000-00000-0000-

2370
2430
2430
2430
2430
2430

RADIO SYSTEM

$371,307

$322,048

$49,259

$403,798

$55,971

MONITORING SERVICES
OUTSIDE SERVICES
REPAIRS & MAINTENANCE BUILDIN
REPAIRS & MAINTENANCE

$40,000
$5,000
$0
$1,500

$27,214
$3,441

$12,786
$1,559

$21

$1,479

$50,000
$5,000
$0
$1,500

$10,000
$0
$0
$0

1110-2420-04-42400-633410-0000-000000-00000-00001110-2420-04-42400-635110-0000-000000-00000-00001110-2420-04-42400-635236-0000-000000-00000-00001110-2420-04-42400-660000-0000-000000-00000-00001110-2420-04-42400-660090-0000-000000-00000-00001110-2420-04-42400-685540-0000-000000-00000-00001110-2420-04-42400-695800-0000-000000-00000-00001110-2420-04-42400-810900-0000-000000-00000-0000-

2430
2430
2430
2430
2430
2430
2430
2430

TRANSPORTATION CONTRACT
ELECTRICITY
TELECOMMUNICATIONS
MATERIALS & SUPPLIES
VEHICLE/EQUIPMENT MAINTENANCE
SEMINARS & TUITIONS
MISCELLANEOUS
CHIP WOOD WASTE_RECYCLE

$730,000
$2,300
$2,000
$500
$0
$0

$430,636
$2,765
$521
$54

$299,364
-$465
$1,479
$447

$23,958

$22,000

$1,958

$864,000
$4,200
$1,000
$500
$0
$0
$0
$24,200

$134,000
$1,900
-$1,000
$0
$0
$0
$0
$242

TOTAL
FACILITIES & MAINTENANCE
1110-2430-04-43200-501210-0000-000000-00000-00001110-2430-04-43200-501310-0000-000000-00000-00001110-2430-04-43200-501410-0000-000000-00000-00001110-2430-04-43200-552100-0000-000000-00000-00001110-2430-04-43200-552210-0000-000000-00000-00001110-2430-04-43200-552212-0000-000000-00000-00001110-2430-04-43200-552214-0000-000000-00000-00001110-2430-04-43200-552216-0000-000000-00000-00001110-2430-04-43200-552218-0000-000000-00000-00001110-2430-04-43200-552220-0000-000000-00000-00001110-2430-04-43200-552310-0000-000000-00000-00001110-2430-04-43200-552400-0000-000000-00000-00001110-2430-04-43200-552700-0000-000000-00000-00001110-2430-04-43200-610130-0000-000000-00000-0000-

2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430

TRANSFER STATION & RECYCLE

$805,258

$486,652

$318,606

$950,400

$145,142

$152,737
$0
$6,500
$12,182
$6,540
$8,921
$0
$447
$968
$46
$47,937
$2,081
$2,376
$100

$99,982

$52,755

$7,405
$7,107
$4,360
$5,385
$563
$298
$683
$30
$32,248
$1,202
$1,917
$225

-$905
$5,075
$2,180
$3,536
-$563
$149
$285
$16
$15,689
$879
$459
-$125

$157,319
$7,200
$5,150
$12,980
$4,603
$6,555
$0
$462
$1,232
$51
$58,640
$2,060
$2,899
$100

$4,582
$7,200
-$1,350
$798
-$1,937
-$2,366
$0
$15
$264
$5
$10,703
-$21
$523
$0

1110-2430-04-43200-610165-0000-000000-00000-00001110-2430-04-43200-610166-0000-000000-00000-00001110-2430-04-43200-630310-0000-000000-00000-00001110-2430-04-43200-630320-0000-000000-00000-0000-

2430
2430
2430
2430

OUTSIDE SERVICES
TRAINING SERVICES
REPAIRS & MAINTENANCE BUILDIN
REPAIRS & MAINTENANCE CONTRACTS

$42,000
$500
$30,000
$38,200

$42,140
$2,031
$20,222
$45,042

-$140
-$1,531
$9,778
-$6,842

$60,000
$500
$40,000
$38,200

$18,000
$0
$10,000
$0

1110-2430-04-43200-635110-0000-000000-00000-0000-

2430

ELECTRICITY

$130,960

$77,604

$53,356

$131,840

-$20,600

1110-2430-04-43200-635120-0000-000000-00000-0000-

2430

HEATING SERVICES

$20,000

$12,571

$7,429

$20,000

-$2,000

1110-2430-04-43200-635130-0000-000000-00000-0000-

2430

WATER & SEWER

$14,500

$7,587

$6,913

$14,500

1110-2430-04-43200-635236-0000-000000-00000-0000-

2430

TELECOMMUNICATIONS

$61,192

$36,214

$24,978

$1,620

-$59,572

1110-2430-04-43200-635240-0000-000000-00000-00001110-2430-04-43200-655305-0000-000000-00000-00001110-2430-04-43200-655306-0000-000000-00000-00001110-2430-04-43200-655307-0000-000000-00000-00001110-2430-04-43200-655308-0000-000000-00000-00001110-2430-04-43200-655309-0000-000000-00000-00001110-2430-04-43200-655310-0000-000000-00000-00001110-2430-04-43200-655311-0000-000000-00000-0000-

2430
2430
2430
2430
2430
2430
2430
2430

ALARM SYSTEM
INSURANCE VEHICLE
INSURANCE PROPERTY
INSURANCE GENERAL LIABILITY
INSURANCE BOILER & MACHINERY
INSURANCE PUBLIC OFFICIALS LI
INSURANCE INCREASED LIMITS
INSURANCE CRIME

$8,000
$3,256
$11,335
$7,994
$1,387
$4,869
$4,195
$750

$5,592
$2,696
$11,736
$7,871
$1,309
$4,869
$4,296
$750

$2,408
$560
-$401
$123
$78
$0
-$101
$0

$11,200
$3,256
$11,736
$7,994
$1,387
$4,869
$4,296
$750

$3,200
$0
$401
$0
$0
$0
$101
$0

1110-2430-04-43200-655312-0000-000000-00000-00001110-2430-04-43200-655314-0000-000000-00000-00001110-2430-04-43200-660010-0000-000000-00000-00001110-2430-04-43200-660050-0000-000000-00000-00001110-2430-04-43200-660071-0000-000000-00000-00001110-2430-04-43200-660080-0000-000000-00000-00001110-2430-04-43200-660090-0000-000000-00000-00001110-2430-04-43200-660110-0000-000000-00000-00001110-2430-04-43200-665810-0000-000000-00000-00001110-2430-04-43200-675420-0000-000000-00000-00001110-2430-04-43200-675430-0000-000000-00000-00001110-2430-04-43200-685510-0000-000000-00000-00001110-2430-04-43200-685530-0000-000000-00000-00001110-2430-04-43200-810700-0000-000000-00000-00001110-2430-04-43200-810800-0000-000000-00000-00001110-2430-04-43200-811600-0000-000000-00000-0000-

2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430
2430

INSURANCE ADM FEE
INSURANCE CYBER
OFFICE SUPPLIES_BOTTLED WATER
CLEANING & JANITORIAL SUPPLIE
REPAIRS & MAINTENANCE SUPPLIES
FUEL OIL
VEHICLE/EQUIPMENT MAINT SERV
UNIFORMS & WEARING APPAREL
DUES
PURCHASE UNIFORMS & MATS
LEASE BUILDINGS
MILEAGE
LODGING & MEALS
TOOLS & RELATED EQUIPMENT
EQUIPMENT OTHER
PARKING LOT / SIDEWALKS / SNOW REMOVAL

$1,355
$4,000
$6,000
$8,000
$9,000
$7,500
$7,000
$1,500
$250
$5,000
$0
$0
$500
$2,000
$3,000
$4,000

$2,775
$4,000
$4,517
$5,533
$7,543
$5,973
$3,881
$1,025
$155
$5,255

-$1,420
$0
$1,483
$2,467
$1,457
$1,527
$3,119
$475
$95
-$255

$3,678
$4,000
$7,500
$8,000
$9,900
$6,500
$7,000
$2,000
$250
$3,000

$320
$1,619
$399
$1,220

$180
$381
$2,601
$2,780

$500
$2,000
$3,000
$4,000

$2,323
$0
$1,500
$0
$900
-$1,000
$0
$500
$0
-$2,000
$0
$0
$0
$0
$0
$0

TOTAL
ZONING & DEVELOPMENT
1110-2810-08-81100-610166-0000-000000-00000-0000-

2430
2810
2810

FACILITIES & MAINTENANCE

$679,078

$488,149

$190,929

$672,726

-$29,831

TRAINING SERVICES

$1,000

$3,000

$2,000

1110-2810-08-81100-620213-0000-000000-00000-0000-

2810

COMMITTEE MEMBERS

$8,359

$5,310

$3,049

$9,230

$871

1110-2810-08-81100-620214-0000-000000-00000-00001110-2810-08-81100-660010-0000-000000-00000-0000-

2810
2810

COMMITTEE CLERICAL
OFFICE SUPPLIES

$1,400
$300

$0
$0

$1,400
$300

$0
$0

2810

PLANNING COMMISSION

$11,059

$5,310

$5,749

$13,930

$2,871

1110-2810-08-81120-501210-0000-000000-00000-00001110-2810-08-81120-501900-0000-000000-00000-00001110-2810-08-81120-552100-0000-000000-00000-00001110-2810-08-81120-552210-0000-000000-00000-00001110-2810-08-81120-552212-0000-000000-00000-00001110-2810-08-81120-552214-0000-000000-00000-00001110-2810-08-81120-552216-0000-000000-00000-00001110-2810-08-81120-552218-0000-000000-00000-00001110-2810-08-81120-552220-0000-000000-00000-0000-

2810
2810
2810
2810
2810
2810
2810
2810
2810

SALARIES AND WAGES FULL TIME
LEAVE PAYOUT
FICA
VRS
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT

$131,345
$0
$10,048
$13,883
$0
$0
$696
$1,121
$39

$85,316

$46,029

$5,359
$0
$8,150
$852
$451
$110
$26

$4,689
$13,883
-$8,150
-$852
$245
$1,011
$13

$135,826
$0
$10,391
$0
$10,437
$0
$720
$679
$41

$4,481
$0
$343
-$13,883
$10,437
$0
$24
-$442
$2

FY26-FY27
Budget %
Change
from
Revised

Comments during FY27 budget season

Recommend creating Kennel Assistant II position for current PT employee which will be
a grade 7 ($17.06/hr x 1820 hours = $31,049); request to unfreeze second PTE
position (Kennel Assistant I - grade 6) and fund at 832 hours x $16.25/hour. If
53.1% approved, this will add $15k to budget (includes FICA).

0.0%
24.2%
-25.9% VRS renewal rates came in lower from 9.57 to 6.54
6.3%
16.5% County picking up full increase 17%
-6.4%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
we are waiting on new rates from Madison Companion Animal Hospital and we
anticipate an increase so we have increased vet expenses by $5k to account for this
8.3% increase in rates.
0.0% no increase
-100.0% combining with Dues
0.0% older building/ cost of repairs
9.5%
2.5% Firefly internet $160/mo. plus one cell phone $45/mo.
0.0% no increase
0.0% waiting on renewal
20.0% increase of cost for supplies
10.0% 10% increase for cost of supplies and reduced donations
0.0% no increase based on historical actuals
0.0%
11.1% slight increase based on age of vehicle
0.0% no increase
100.0% we combined training services and dues into one
0.0%
0.0% no increase
Request for PT position approved which added $15k to budget request (includes
15.1% fringe).
Radio system maintenance which includes 3% escalation from FY26 ($269,106); and
generator maintenance ($5500). Maintenance schedule is attached to row. Smart
8.5% Connect subscription cost ($9500)
100.0% REC bills related to the towers. These were previously in Facilities Budget
Propane cost for generator(s) at cell tower sites, also Riddleberger service. These were
100.0% previously in Facilities Budget
2.5% Includes tower site lease annual escalations
100.0% Fiber lines for the towers - previously in Facilities budget
MCSO - 10 Batteries and 4 Command Mics ($4,100) / MCVFD - 10 Batteries and 10
-64.7% Mics ($7,000) / MEMS - 3 Minitor VII Pagers ($1,494)
$55k of this increase is a realignment of expenses from Facilities budget to Radio
15.1% System budget.
25.0% added $10k for the DEQ annual permit fee
0.0% have not yet done
0.0%
0.0% no increase
YTD thru Dec actuals = $430k. Average FY26 invoice amount (thru Dec) is $36k x 24
18.4% invoices per year.
82.6% increased based on FY26 actuals thru Dec
-50.0% decreased based on landline going away
0.0% no increase
0.0%
0.0%
0.0%
1.0% added 10% escalation to FY26 actual expense.
We have not yet received any FY27 rate increases from AMRF so this projection is
18.0% subject to change. Right now, there is no rate increase in projection.
3.0% Added 3% COLA as placeholder
100.0% Seasonal PT help requested: 480 hours per year x $15/hour
-20.8% Added 3% COLA as placeholder, if PT position is approved, OT will be reduced
6.6%
-29.6% VRS Renewal rates came in lower from 9.57 to 6.54
-26.5% VRS Renewal rates came in lower from 9.57 to 6.54
0.0%
3.4%
27.3%
10.9%
22.3% County picking up full increase 17%
-1.0%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
we had $16,500 in relocating carport expense in FY25; recommend increasing budget
42.9% line item based on historical actuals & FY26 YTD actuals.
0.0% no increase
33.3% Recommend increasing budget line item by 25% based on FY26 YTD actuals.
0.0% Riddleberger contracts: $2,100 (plumbing) + $24,945 (HVAC), $11k (other)
We are at $64k in invoices paid for first half of FY26, doubled this amount for a full year
-15.7% and added 3% escalation rate for rate increases.
we are at $8k in invoices paid for first half of FY26 and we moved Tower related
-10.0% propane out of this account.
we received a 3% increase letter effective Jan 1, 2026, based on YTD actuals thru
0.0% December FY26, no increase is recommended even with the 3% increase in rate.
We are moving over landline costs to the IT budget; only keeping cell phone costs for
-97.4% Facilities staff (3 cell phones)
Paying $600/month to Clark Security = $7,200 plus $800 annually to Security Central x
5 buildings = $4,000 (added EMS building in FY26) Some of these expenses were in
40.0% Repairs & Maintenance Contracts line item so moving them to the appropriate category.
0.0% waiting on renewal rates
3.5% waiting on renewal rates
0.0% waiting on renewal rates
0.0% waiting on renewal rates
0.0% waiting on renewal rates
2.4% waiting on renewal rates
0.0% waiting on renewal rates
This line item includes VACORP (1,842), Health Equity monthly fees (28/mo), and Flores
171.4% & Associates monthly fees (125/mo)
0.0% waiting on renewal rates
25.0% increase based on YTD thru Dec FY26 amount
0.0% we had to purchase $1,600 ULINE mats in FY26 (1x expense) so no increase
10.0% recommend 10% increase based on cost of supplies going up
-13.3% We are at $3k thru December so recommend dropping since fuel prices have dropped
0.0% no increase
33.3% increase based on YTD thru Dec FY26 amount
0.0% no increase
-40.0% replace some mats and soil uniforms
0.0%
0.0%
0.0% no increase
0.0% no increase
0.0% no increase
0.0% no increase
$82k in expenses were moved out of this budget and put into the IT and Radio System
-4.4% budgets. Increase is actually $48k or 6.8%
200.0% see attached break down on fees for training (VAZO, AICP, VCU)
the BOS is adding 1 new member to the Planning Commission in FY26 starting Feb 1
10.4% so we need to increase this budget line item. From 7 members to 8 members.
this is an appointed Clerk for Planning Commission meetings and this amount covers 24
0.0% meetings per year plus potential 2 extra meetings
0.0% no change
$3k increase due to increasing the number of Planning Commission members from 7 to
26.0% 8.
Added 3% COLA as placeholder plus Dec salary change for Planning & Zoning
Administrator. There is a potential for a certification increase for the Zoning & Building
3.4% Technician in FY27 - amount TBD and not included in budget.
0.0%
3.4%
-100.0% VRS renewal rates came in lower from 9.57 to 6.54
100.0% VRS renewal rates came in lower from 9.57 to 6.54
0.0%
3.4%
-39.4%
5.1%

Page 32 of 65

Return to Agenda

Account Number

1110-2810-08-81120-552310-0000-000000-00000-00001110-2810-08-81120-552400-0000-000000-00000-00001110-2810-08-81120-552700-0000-000000-00000-00001110-2810-08-81120-610130-0000-000000-00000-00001110-2810-08-81120-610141-0000-000000-00000-00001110-2810-08-81120-630320-0000-000000-00000-00001110-2810-08-81120-635210-0000-000000-00000-0000-

Department
Code

Account Description

FY26
Revised
Budget

FY26-FY27
Change $
from
Revised

Comments during FY27 budget season

23.1% County picking up full increase 17%
-4.9%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87

$195

$305

TOTAL
CLERK OF THE CIRCUIT COURT

2810
2810
2810
2810
2810
2810
2810
4210

ADVERTISING
OFFICE SUPPLIES
LEASE OFFICE EQUIPMENT
LODGING & MEALS
SEMINARS & TUITIONS
ZONING & PLANNING
ZONING & DEVELOPMENT

$4,000
$1,200
$2,700
$500
$1,500
$210,179
$221,238

$1,520
$592
$1,442
$0
$354
$132,782
$138,092

$2,480
$608
$1,258
$500
$1,146
$77,396
$83,145

$4,000
$1,200
$2,700
$500
$1,500
$220,392
$234,322

$0
$0
$0
$0
$0
$10,213
$13,084

1110-4210-02-21100-610141-0000-000000-00000-0000-

4210

DATA PROCESSING SERVICES

$30,917

$34,239

$3,322

1110-4210-02-21100-620212-0000-000000-00000-00001110-4210-02-21100-635210-0000-000000-00000-00001110-4210-02-21100-660010-0000-000000-00000-00001110-4210-02-21100-660200-0000-000000-00000-00001110-4210-02-21100-810100-0000-000000-00000-00001110-4210-02-21100-810200-0000-000000-00000-0000-

4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210

JURORS/JURY COMMISSIONER FEES
POSTAL SERVICES
OFFICE SUPPLIES
BOOKS & SUBSCRIPTIONS
OFFICE EQUIPMENT
OFFICE FURNITURE
CIRCUIT COURT
SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME
LEAVE PAYOUT
FICA
VRS
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
AUDITING SERVICES
TESTING SERVICES

$8,000
$2,400
$400
$5,500
$6,700
$1,800
$55,717
$336,448
$0
$0
$25,738
$19,458
$13,668
$0
$670
$932
$57,698
$5,909
$242
$2,000
$70

$5,005
$814
$0
$5,465
$5,377
$0
$16,661
$225,715

$2,995
$1,586
$400
$35
$1,323
$1,800
$39,057
$110,733

$16,158
$12,972
$8,222
$859
$455
$1,183
$44,928
$2,613
$182
$0
$0

$9,580
$6,486
$5,446
-$859
$215
-$251
$12,770
$3,296
$61
$2,000
$70

$8,000
$2,400
$500
$6,000
$7,000
$2,000
$60,139
$342,164
$0
$0
$26,176
$13,696
$10,008
$0
$704
$2,331
$80,804
$5,479
$295
$2,000
$70

$0
$0
$100
$500
$300
$200
$4,422
$10,111
$0
$0
$773
-$5,762
-$3,360
$0
$34
$1,399
$23,106
-$401
$53
$0
$0

1110-4210-02-21700-610161-0000-000000-00000-00001110-4210-02-21700-610190-0000-000000-00000-00001110-4210-02-21700-635210-0000-000000-00000-00001110-4210-02-21700-635236-0000-000000-00000-00001110-4210-02-21700-643610-0000-000000-00000-00001110-4210-02-21700-660000-0000-000000-00000-00001110-4210-02-21700-660010-0000-000000-00000-00001110-4210-02-21700-660200-0000-000000-00000-00001110-4210-02-21700-665810-0000-000000-00000-00001110-4210-02-21700-665894-0000-000000-00000-00001110-4210-02-21700-665897-0000-000000-00000-00001110-4210-02-21700-675410-0000-000000-00000-00001110-4210-02-21700-810100-0000-000000-00000-00001110-4210-02-21700-810200-0000-000000-00000-0000-

4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210
4210

BANK SERVICE FEES
MICROFILMING CHARGES
POSTAL SERVICES
TELECOMMUNICATIONS
ADVERTISING
MATERIALS & SUPPLIES
OFFICE SUPPLIES
BOOKS & SUBSCRIPTIONS
DUES
TECHNOLOGY GRANT EXPENSE
2010B 26 ITEM CONSERVATION GR
LEASE OFFICE EQUIPMENT
OFFICE EQUIPMENT
OFFICE FURNITURE
CLERK OF CIRCUIT COURT

$1,000
$2,400
$2,900
$900
$150
$1,000
$3,300
$2,000
$370
$17,000
$21,000
$3,540
$8,000
$1,000
$527,393

$1,663
$685
$180
$521
$0
$443
$652
$415
$320
$14,422
$0
$2,320
$72
$0
$334,981

-$663
$1,715
$2,720
$379
$150
$557
$2,648
$1,585
$50
$2,578
$21,000
$1,220
$7,928
$1,000
$192,412

$2,100
$2,400
$3,200
$900
$150
$1,200
$3,500
$2,500
$370
$17,000
$15,000
$3,900
$8,000
$3,000
$546,947

$1,100
$0
$300
$0
$0
$200
$200
$500
$0
$0
-$6,000
$360
$0
$2,000
$24,614

TOTAL
VICTIM WITNESS PROGRAM
1110-4220-02-21900-501210-0000-000000-00000-00001110-4220-02-21900-552100-0000-000000-00000-00001110-4220-02-21900-552212-0000-000000-00000-00001110-4220-02-21900-552214-0000-000000-00000-00001110-4220-02-21900-552216-0000-000000-00000-00001110-4220-02-21900-552218-0000-000000-00000-00001110-4220-02-21900-552220-0000-000000-00000-00001110-4220-02-21900-552310-0000-000000-00000-00001110-4220-02-21900-552312-0000-000000-00000-00001110-4220-02-21900-552400-0000-000000-00000-00001110-4220-02-21900-552700-0000-000000-00000-0000-

4210
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220

CLERK OF THE CIRCUIT COURT

$583,110

$351,642

$231,469

$607,086

$29,036

SALARIES AND WAGES FULL TIME
FICA
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
EMPLOYER HSA CONTRIBUTION
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION

$58,418
$4,469
$5,511
$576
$305
$0
$18
$9,503
$0
$680
$28

$39,225
$3,009
$3,674
$384
$204
$48
$12
$4,428
$378
$453
$21

$19,193
$1,460
$1,837
$192
$101
-$48
$6
$5,075
-$378
$227
$7

$59,306
$4,537
$4,472
$593
$314
$297
$18
$10,096
$756
$794
$34

$888
$68
-$1,039
$17
$9
$297
$0
$593
$756
$114
$6

1110-4220-02-21900-635210-0000-000000-00000-00001110-4220-02-21900-635236-0000-000000-00000-00001110-4220-02-21900-660010-0000-000000-00000-00001110-4220-02-21900-660110-0000-000000-00000-00001110-4220-02-21900-660120-0000-000000-00000-00001110-4220-02-21900-665810-0000-000000-00000-00001110-4220-02-21900-665896-0000-000000-00000-0000-G00
1110-4220-02-21900-685510-0000-000000-00000-00001110-4220-02-21900-685530-0000-000000-00000-00001110-4220-02-21900-685540-0000-000000-00000-00001110-4220-02-21900-810200-0000-000000-00000-00001110-4220-02-21900-810300-0000-000000-00000-0000TOTAL
COMMONWEALTHS ATTORNEY

4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220

POSTAL SERVICES
TELECOMMUNICATIONS
OFFICE SUPPLIES
UNIFORMS & WEARING APPAREL
PROMOTION SUPPLIES
DUES
VICTIM WITNESS GRANT SUPPL EXP
MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
OFFICE FURNITURE
IT EQUIPMENT
VICTIM/WITNESS PROGRAM

$400
$600
$1,000
$750
$2,750
$975
$0
$800
$700
$500
$150
$200
$88,333

$226
$277
$255
$31
$153
$253

$174
$323
$745
$719
$2,597
$722

$0
$0
$0
$0
$47
$53,077

$800
$700
$500
$150
$153
$35,256

$400
$600
$1,000
$750
$2,750
$975
$0
$800
$700
$500
$150
$200
$90,042

$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,709

1110-4220-02-22100-501210-0000-000000-00000-00001110-4220-02-22100-501310-0000-000000-00000-00001110-4220-02-22100-552100-0000-000000-00000-00001110-4220-02-22100-552210-0000-000000-00000-00001110-4220-02-22100-552212-0000-000000-00000-00001110-4220-02-22100-552214-0000-000000-00000-00001110-4220-02-22100-552216-0000-000000-00000-00001110-4220-02-22100-552218-0000-000000-00000-00001110-4220-02-22100-552310-0000-000000-00000-00001110-4220-02-22100-552400-0000-000000-00000-00001110-4220-02-22100-552700-0000-000000-00000-00001110-4220-02-22100-610130-0000-000000-00000-00001110-4220-02-22100-630313-0000-000000-00000-00001110-4220-02-22100-630320-0000-000000-00000-0000-

4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220

SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME
FICA
VRS
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
TESTING SERVICES
HARDWARE MAINTENANCE
REPAIRS & MAINTENANCE

$430,648
$31,430
$35,349
$41,213
$0
$0
$1,422
$6,721
$38,012
$4,811
$374
$0
$200
$500

$238,800
$20,745
$19,551
$10,988
$11,377
$1,189
$630
$2,972
$19,020
$2,758
$269
$67
$0
$0

$191,848
$10,685
$15,798
$30,225
-$11,377
-$1,189
$792
$3,749
$18,992
$2,053
$105
-$67
$200
$500

$504,436
$0
$38,589
$11,601
$21,388
$3,270
$1,733
$4,592
$44,448
$6,456
$456
$0
$100
$250

$73,788
-$31,430
$3,240
-$29,612
$21,388
$3,270
$311
-$2,129
$6,436
$1,645
$82
$0
-$100
-$250

1110-4220-02-22100-630330-0000-000000-00000-00001110-4220-02-22100-635210-0000-000000-00000-00001110-4220-02-22100-635236-0000-000000-00000-00001110-4220-02-22100-643610-0000-000000-00000-00001110-4220-02-22100-660000-0000-000000-00000-00001110-4220-02-22100-660010-0000-000000-00000-00001110-4220-02-22100-660200-0000-000000-00000-00001110-4220-02-22100-665810-0000-000000-00000-00001110-4220-02-22100-685510-0000-000000-00000-00001110-4220-02-22100-685530-0000-000000-00000-00001110-4220-02-22100-685540-0000-000000-00000-00001110-4220-02-22100-810100-0000-000000-00000-00001110-4220-02-22100-810200-0000-000000-00000-0000-

4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220
4220

SOFTWARE AND EQUIPMENT LICENS
POSTAL SERVICES
TELECOMMUNICATIONS
ADVERTISING
MATERIALS & SUPPLIES
OFFICE SUPPLIES
BOOKS & SUBSCRIPTIONS
DUES
MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
OFFICE EQUIPMENT
OFFICE FURNITURE

$12,040
$750
$2,200
$150
$1,000
$4,000
$3,300
$2,050
$1,500
$4,000
$900
$1,000
$1,000

$15,269
$594
$1,156
$0
$41
$1,981
$2,733
$0
$1,225
$598
$619
$250
$270

-$3,229
$156
$1,044
$150
$959
$2,019
$567
$2,050
$275
$3,402
$281
$750
$730

$12,000
$750
$2,200
$150
$1,000
$4,000
$3,300
$2,345
$1,500
$4,000
$900
$1,000
$1,000

-$40
$0
$0
$0
$0
$0
$0
$295
$0
$0
$0
$0
$0

1110-4220-02-22100-810300-0000-000000-00000-0000TOTAL

4220
4220
4220
4230
4230
4230
4230
4230
4230
4230
4230
4230
4230
4230
4230

IT EQUIPMENT
COMMONWEALTHS ATTORNEY
COMMONWEALTHS ATTORNEY

$0
$624,571
$712,904

$583
$353,682
$406,759

-$583
$270,888
$306,144

$1,000
$672,466
$762,508

$1,000
$47,895
$49,604

100.0%
21.9%
-31.7%
16.9% County picking up full increase 17%
34.2%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
-50.0% decreased based on historical acutals
-50.0% decreased based on historical acutals
Request as of July 1 - add expanded Axon services (contract attached and allows for
up to 5 attorneys. $5k one-time setup, $6,540 annually w/4% annual escalation). Plus
we have $500 normal Axon services. Would like to sync w/Sheriff's Dept at the next
renewal to try and get a better price., FY27 - make sure Karpel is included in Clarissa's
budget request roughly $3k annually. See attached email regarding potential SA for
-0.3% additional $3,652.
0.0% Increased postal costs (stamps & box)
0.0% no increase
0.0% no increase
0.0% no increase
0.0% no increase
0.0% Cost for non-Lexus books have gone up, no new subscriptions being added.
14.4% Amazon membership $50
0.0% no increase
0.0% no increase
0.0% no increase
0.0% no increase
0.0% no increase
reduced based on IT equipment going through IT budget now, IT has plans to replace
100.0% machines in this dept
7.7% Request to transition PT AA to FT status was approved, this added $21k to budget.
7.0%

$210,954
$16,720
$17,417
$10,242
$10,670
$0
$535
$1,527
$42,609
$2,950
$120

$140,732
$8,814
$10,537
$6,828
$6,354
$664
$352
$1,028
$28,634
$1,625
$90

$70,222
$7,906
$6,880
$3,414
$4,316
-$664
$183
$499
$13,975
$1,325
$30

$217,021
$21,971
$18,283
$7,209
$8,052
$0
$566
$1,848
$51,292
$2,258
$146

$6,067
$5,251
$866
-$3,033
-$2,618
$0
$31
$321
$8,683
-$692
$26

2.9% Added 3% COLA to existing staff
31.4% Added 3% COLA to PT staff 640 hours. PT staff hourly rate increased in FY26.
5.0%
-29.6% VRS renewal rates decreased from 9.57 to 6.54
-24.5% VRS renewal rates decreased from 9.57 to 6.54
0.0%
5.8%
21.0%
20.4% County picking up full increase 17%
-23.5% VRS renewal rates decreased from 9.57 to 6.54
22.0% WC Experience Mod Factor increased from 0.73 to 0.87

COMMISSIONER OF THE REVENUE
1110-4230-01-12310-501210-0000-000000-00000-00001110-4230-01-12310-501310-0000-000000-00000-00001110-4230-01-12310-552100-0000-000000-00000-00001110-4230-01-12310-552210-0000-000000-00000-00001110-4230-01-12310-552212-0000-000000-00000-00001110-4230-01-12310-552214-0000-000000-00000-00001110-4230-01-12310-552216-0000-000000-00000-00001110-4230-01-12310-552218-0000-000000-00000-00001110-4230-01-12310-552310-0000-000000-00000-00001110-4230-01-12310-552400-0000-000000-00000-00001110-4230-01-12310-552700-0000-000000-00000-0000-

$500

$8,894
-$84
$441
$0
$0
$0
$0

FY26-FY27
Budget %
Change
from
Revised

$47,328
$1,625
$2,445
$0
$500
$0
$500

$12,526
$704
$501

FY27
Budget
Request

HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
TESTING SERVICES
DATA PROCESSING SERVICES
REPAIRS & MAINTENANCE
POSTAL SERVICES

1110-4210-02-21700-501210-0000-000000-00000-00001110-4210-02-21700-501310-0000-000000-00000-00001110-4210-02-21700-501900-0000-000000-00000-00001110-4210-02-21700-552100-0000-000000-00000-00001110-4210-02-21700-552210-0000-000000-00000-00001110-4210-02-21700-552212-0000-000000-00000-00001110-4210-02-21700-552214-0000-000000-00000-00001110-4210-02-21700-552216-0000-000000-00000-00001110-4210-02-21700-552218-0000-000000-00000-00001110-4210-02-21700-552310-0000-000000-00000-00001110-4210-02-21700-552400-0000-000000-00000-00001110-4210-02-21700-552700-0000-000000-00000-00001110-4210-02-21700-610120-0000-000000-00000-00001110-4210-02-21700-610130-0000-000000-00000-0000-

$25,908
$1,005
$1,503

FY26
Remaining
Budget

2810
2810
2810
2810
2810
2810
2810

1110-2810-08-81120-643610-0000-000000-00000-00001110-2810-08-81120-660010-0000-000000-00000-00001110-2810-08-81120-675410-0000-000000-00000-00001110-2810-08-81120-685530-0000-000000-00000-00001110-2810-08-81120-685540-0000-000000-00000-0000-

$38,434
$1,709
$2,004
$0
$500
$0
$500

FY26
Actuals thru
Period 8
(Feb)

0.0%
0.0%
0.0%
0.0%

Planning Commission advertisements throughout the year now online which reduced
0.0% cost from previous FYs
0.0%
0.0%
0.0% Annual VAZO conference and training seminar
0.0% Annual VAZO conference and training seminar
4.9%
5.9%
we pay 40% of the Judge's legal assistant's salary to Orange County (MOU), planning
10.7% for 2% increase on FY25 actuals
Criminal jury fees are paid by state but civil jury fees are paid by Madison County. We do
0.0% not know how many we will have so we leave $8k in the budget each year.
0.0%
25.0%
9.1% Lexis Nexis subscription renewals have increased
4.5% contracts with BIS for annual maintenance.
11.1% judge has requested a new bookshelf and the judicial asst's chair is very old
7.9%
3.0% added 3% COLA as a placeholder
0.0%
0.0%
3.0%
-29.6% VRS renewal rates came in lower from 9.57 to 6.54
-24.6% VRS renewal rates came in lower from 9.57 to 6.54
0.0%
5.1%
150.1%
40.0% County picking up full increase 17%
-6.8%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
0.0%
credit card fees have increased because more people are using credit cards. however,
110.0% we are reimbursed by the state.
0.0%
10.3%
0.0%
0.0%
20.0%
6.1%
25.0%
0.0%
0.0% Offset by revenue
-28.6% Grant has been applied for for FY2027 with Library of VA. Offset by revenue.
10.2% reimbursed by the State
0.0% reimbursed by the State
200.0% Need Office chairs. The chairs we have now are from 2009
4.7%
$20k of this increase is due to health insurance coverage changes in department which
5.0% is partially offset by additional comp board revenue.
1.5% 3% COLA added to existing salary
1.5%
-18.9% VRS renewal rates came in lower from 9.57 to 6.54
3.0% VRS renewal rates came in lower from 9.57 to 6.54
3.0%
100.0%
0.0%
6.2% County picking up full increase 17%
100.0%
16.8%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
Same as FY26 until we see the grant numbers. We do not anticipate any large
0.0% changes.
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
1.9%
Added 3% COLA to current staff including the new 3rd attorney who we hired at $15k
higher salary than projected in FY26 budget. Request to transition PT AA to FT status
to support additional workload with 3 attorneys. If approved, add $21k to overall budget
17.1% increase (includes fringe).
-100.0% No longer need PT support if PT employee transitions to FT status.
9.2%
-71.9% VRS renewal rates came in lower from 9.57 to 6.54
100.0% VRS renewal rates came in lower from 9.57 to 6.54

Page 33 of 65

Return to Agenda

Account Number

Department
Code

Account Description

FY26
Revised
Budget

FY26
Actuals thru
Period 8
(Feb)

FY26
Remaining
Budget

FY27
Budget
Request

FY26-FY27
Change $
from
Revised

1110-4230-01-12310-610141-0000-000000-00000-00001110-4230-01-12310-630320-0000-000000-00000-00001110-4230-01-12310-635210-0000-000000-00000-00001110-4230-01-12310-643610-0000-000000-00000-00001110-4230-01-12310-660010-0000-000000-00000-00001110-4230-01-12310-660080-0000-000000-00000-00001110-4230-01-12310-665810-0000-000000-00000-00001110-4230-01-12310-665814-0000-000000-00000-00001110-4230-01-12310-675410-0000-000000-00000-00001110-4230-01-12310-675430-0000-000000-00000-0000-

4230
4230
4230
4230
4230
4230
4230
4230
4230
4230

DATA PROCESSING SERVICES
REPAIRS & MAINTENANCE
POSTAL SERVICES
ADVERTISING
OFFICE SUPPLIES
FUEL OIL
DUES
RECORDS MANAGMENT SYSTEM
LEASE OFFICE EQUIPMENT
LEASE BUILDING

$5,197
$500
$840
$550
$700
$0
$745
$2,325
$2,700

$254
$0
$569
$0
$337

$4,943
$500
$272
$550
$363

$22,090
$0
$2,440
$600
$1,200

$335
$400
$1,442

$410
$1,925
$1,258

$745
$2,325
$2,700
$0

$16,893
-$500
$1,600
$50
$500
$0
$0
$0
$0
$0

1110-4230-01-12310-685510-0000-000000-00000-00001110-4230-01-12310-685530-0000-000000-00000-0000-

4230
4230

MILEAGE
LODGING & MEALS

$1,000
$1,250

$674
$1,114

$326
$136

$1,000
$1,250

$0
$0

1110-4230-01-12310-685540-0000-000000-00000-0000-

4230

SEMINARS & TUITIONS

$1,700

$1,180

$520

$1,700

1110-4230-01-12310-695800-0000-000000-00000-00001110-4230-01-12310-810200-0000-000000-00000-0000-

4230
4230
4230
4230
4230
4230
4230
4230
4230
4230
4230
4230
4230
4230

MICELLANEOUS
OFFICE FURNITURE
COMMISSIONER OF REVNUE
DATA PROCESSING SERVICES
POSTAL SERVICES
ADVERTISING
OFFICE SUPPLIES
LAND USE PROGRAM
DATA PROCESSING SERVICES
POSTAL SERVICES
ADVERTISING
OFFICE SUPPLIES
PERSONAL PROPERTY
DATA PROCESSING SERVICES

$0
$0
$331,250
$0
$800
$340
$300
$1,440
$6,500
$800
$250
$288
$7,838
$3,000

$0
$0
$33,446
$0
-$800
-$340
-$300
-$1,440
-$6,500
-$800
-$250
-$288
-$7,838
$500

4230
4230
4230
4230
4230
4230

ASSESSOR SERVICES
ASSESSOR
TAX RELIEF (moved to health & welfare)
DATA PROCESSING SERVICES
TAX MAP SERVICES
GEOGRAPHIC INFORMATION

TOTAL
TREASURER
1110-4240-01-12410-501210-0000-000000-00000-00001110-4240-01-12410-501310-0000-000000-00000-00001110-4240-01-12410-501410-0000-000000-00000-00001110-4240-01-12410-552100-0000-000000-00000-00001110-4240-01-12410-552210-0000-000000-00000-00001110-4240-01-12410-552310-0000-000000-00000-00001110-4240-01-12410-552400-0000-000000-00000-00001110-4240-01-12410-552700-0000-000000-00000-00001110-4240-01-12410-610130-0000-000000-00000-00001110-4240-01-12410-610141-0000-000000-00000-0000-

4230
4240
4240
4240
4240
4240
4240
4240
4240
4240
4240
4240

1110-4240-01-12410-610161-0000-000000-00000-00001110-4240-01-12410-610162-0000-000000-00000-00001110-4240-01-12410-610163-0000-000000-00000-00001110-4240-01-12410-610165-0000-000000-00000-00001110-4240-01-12410-630320-0000-000000-00000-00001110-4240-01-12410-635210-0000-000000-00000-00001110-4240-01-12410-635236-0000-000000-00000-00001110-4240-01-12410-643610-0000-000000-00000-00001110-4240-01-12410-643840-0000-000000-00000-00001110-4240-01-12410-643850-0000-000000-00000-00001110-4240-01-12410-660010-0000-000000-00000-00001110-4240-01-12410-665810-0000-000000-00000-00001110-4240-01-12410-675410-0000-000000-00000-00001110-4240-01-12410-675430-0000-000000-00000-00001110-4240-01-12410-685510-0000-000000-00000-00001110-4240-01-12410-685530-0000-000000-00000-0000-

$211,962

$119,288

$800
$0
$565
$1,365
$6,096
$800
$0
$0
$6,896
$0

$0
$340
-$265
$75
$404
$0
$250
$288
$942
$3,000

$0
$0
$364,696
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$3,500

$14,400
$17,400
$0
$6,600
$6,000
$12,600

$0
$0
$0
$3,500
$1,406
$4,906

$14,400
$17,400
$0
$3,100
$4,594
$7,694

$14,900
$18,400
$0
$6,600
$6,000
$12,600

$500
$1,000
$0
$0
$0
$0

COMMISSIONER OF THE REVENUE

$370,528

$225,130

$145,398

$395,696

$25,168

SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME
SALARIES AND WAGES OVERTIME
FICA
VRS
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
TESTING SERVICES
DATA PROCESSING SERVICES

$234,690
$15,104
$500
$19,147
$22,137
$32,895
$3,758
$158
$90
$10,000

$157,583
$6,935
$0
$11,863
$14,758
$22,020
$1,820
$119
$0
$4,979

$77,107
$8,170
$500
$7,285
$7,379
$10,875
$1,938
$40
$90
$5,021

$238,261
$15,343
$515
$19,440
$15,582
$39,200
$3,254
$193
$90
$10,500

$3,571
$239
$15
$293
-$6,555
$6,305
-$504
$35
$0
$500

4240
4240
4240
4240
4240
4240
4240
4240
4240
4240
4240
4240
4240
4240
4240
4240

BANK SERVICE FEES
ELECTRONIC PAYMENT SERVICE
WEB HOSTING FEES
OUTSIDE SERVICES
REPAIRS & MAINTENANCE
POSTAL SERVICES
TELECOMMUNICATIONS
ADVERTISING
RECORDING FEES
DMV FEES
OFFICE SUPPLIES
DUES
LEASE OFFICE EQUIPMENT
LEASE BUILDING
MILEAGE
LODGING & MEALS

$6,000
$402
$0
$2,500
$200
$28,404
$0
$1,000
$50
$22,000
$7,389
$800
$2,700

$2,966
$0

$3,034
$402

$1,989
$0
$16,200

$511
$200
$12,204

$380
$0
$6,050
$2,227
$400
$1,442

$620
$50
$15,950
$5,162
$400
$1,258

$29,000
$0
$0
$2,800
$200
$28,404
$0
$1,000
$50
$28,000
$7,389
$800
$2,800

$650
$1,800

$0
$164

$650
$1,636

$650
$1,800

$23,000
-$402
$0
$300
$0
$0
$0
$0
$0
$6,000
$0
$0
$100
$0
$0
$0

1110-4240-01-12410-685540-0000-000000-00000-00001110-4240-01-12410-810100-0000-000000-00000-00001110-4240-01-12410-810200-0000-000000-00000-00001110-4240-01-12410-810300-0000-000000-00000-0000TOTAL
SHERIFF COURT SECURITY

4240
4240
4240
4240
4240
4310

SEMINARS & TUITIONS
OFFICE EQUIPMENT
OFFICE FURNITURE
IT EQUIPMENT
TREASURER

$1,700
$700
$500
$0
$415,274

$330
$0
$0

$1,370
$700
$500

$252,224

$163,050

$1,700
$700
$500
$0
$448,171

$0
$0
$0
$0
$32,897

1110-4310-02-21800-501210-0000-000000-00000-0000-

4310

SALARIES AND WAGES FULL TIME

$72,566

$48,724

$23,842

$135,669

$63,104

1110-4310-02-21800-501310-0000-000000-00000-00001110-4310-02-21800-501410-0000-000000-00000-00001110-4310-02-21800-552100-0000-000000-00000-00001110-4310-02-21800-552210-0000-000000-00000-00001110-4310-02-21800-552310-0000-000000-00000-00001110-4310-02-21800-552400-0000-000000-00000-00001110-4310-02-21800-552700-0000-000000-00000-00001110-4310-02-21800-660000-0000-000000-00000-00001110-4310-02-21800-660110-0000-000000-00000-00001110-4310-02-21800-685530-0000-000000-00000-0000-

4310
4310
4310
4310
4310
4310
4310
4310
4310
4310

SALARIES AND WAGES PART TIME
SALARIES AND WAGES OVERTIME
FICA
VRS
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
MATERIALS & SUPPLIES
UNIFORMS & WEARING APPAREL
LODGING & MEALS

$71,449
$5,158
$11,412
$6,845
$9,503
$944
$2,349
$1,000
$1,000
$200

$31,046
$2,338
$6,225
$4,563
$6,340
$563
$1,762
$0
$326
$69

$40,403
$2,820
$5,187
$2,282
$3,163
$381
$587
$1,000
$674
$131

$29,441
$5,467
$13,049
$8,873
$22,164
$1,764
$2,866
$1,000
$3,000
$200

-$42,008
$309
$1,637
$2,028
$12,661
$820
$517
$0
$2,000
$0

TOTAL
SHERIFF
1110-4310-03-31200-501210-0000-000000-00000-00001110-4310-03-31200-501310-0000-000000-00000-00001110-4310-03-31200-501410-0000-000000-00000-00001110-4310-03-31200-501900-0000-000000-00000-00001110-4310-03-31200-552100-0000-000000-00000-00001110-4310-03-31200-552210-0000-000000-00000-00001110-4310-03-31200-552310-0000-000000-00000-00001110-4310-03-31200-552312-0000-000000-00000-00001110-4310-03-31200-552400-0000-000000-00000-00001110-4310-03-31200-552700-0000-000000-00000-00001110-4310-03-31200-610110-0000-000000-00000-00001110-4310-03-31200-610117-0000-000000-00000-00001110-4310-03-31200-610141-0000-000000-00000-00001110-4310-03-31200-610150-0000-000000-00000-00001110-4310-03-31200-610166-0000-000000-00000-00001110-4310-03-31200-630320-0000-000000-00000-0000-

4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310

SHERIFF COURT SECURITY

1110-4230-01-12311-610141-0000-000000-00000-00001110-4230-01-12311-635210-0000-000000-00000-00001110-4230-01-12311-643610-0000-000000-00000-00001110-4230-01-12311-660010-0000-000000-00000-00001110-4230-01-12312-610141-0000-000000-00000-00001110-4230-01-12312-635210-0000-000000-00000-00001110-4230-01-12312-643610-0000-000000-00000-00001110-4230-01-12312-660010-0000-000000-00000-00001110-4230-01-12320-610141-0000-000000-00000-00001110-4230-01-12320-610170-0000-000000-00000-0000-

1110-4230-08-81700-610141-0000-000000-00000-00001110-4230-08-81700-610194-0000-000000-00000-0000-

SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME
SALARIES AND WAGES OVERTIME
LEAVE PAYOUT
FICA
VRS
HEALTH INSURANCE
EMPLOYER HSA CONTRIBUTION
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
EMPLOYEE MEDICAL EXPENSES
CARE & MAINTENANCE OF K 9
DATA PROCESSING SERVICES
LEGAL SERVICES
TRAINING SERVICES
REPAIRS & MAINTENANCE

$182,426

$101,956

$80,470

$223,492

$41,067

$1,782,449
$49,522
$151,545
$0
$151,739
$168,214
$246,921
$912
$25,222
$20,815
$150
$9,500
$10,000
$1,600
$35,000
$124,000

$1,187,364
$22,841
$102,009
$14,316
$98,760
$111,289
$178,580
$650
$13,722
$17,258
$190
$2,959
$5,613
$0
$24,670
$98,899

$595,085
$26,681
$49,536
-$14,316
$52,979
$56,925
$68,342
$262
$11,500
$3,557
-$40
$6,541
$4,387
$1,600
$10,331
$25,101

$1,807,251
$53,552
$161,522
$0
$154,708
$118,194
$316,138
$996
$23,494
$25,394
$150
$8,500
$10,000
$1,600
$35,000
$135,000

$23,933
$4,030
$9,977
$0
$2,902
-$50,020
$69,217
$84
-$1,728
$4,579
$0
-$1,000
$0
$0
$0
$11,000

1110-4310-03-31200-630330-0000-000000-00000-0000-

4310

SOFTWARE AND EQUIPMENT LICENS

$86,400

$85,798

$602

$106,884

$20,484

1110-4310-03-31200-635130-0000-000000-00000-00001110-4310-03-31200-635210-0000-000000-00000-00001110-4310-03-31200-635236-0000-000000-00000-00001110-4310-03-31200-643610-0000-000000-00000-0000-

4310
4310
4310
4310

WATER & SEWER
POSTAL SERVICES
TELECOMMUNICATIONS
ADVERTISING

$960
$1,700
$43,000
$0

$810
$657
$31,926

$150
$1,043
$11,074

$1,080
$1,700
$43,000
$0

$120
$0
$0
$0

1110-4310-03-31200-655305-0000-000000-00000-00001110-4310-03-31200-660000-0000-000000-00000-00001110-4310-03-31200-660010-0000-000000-00000-00001110-4310-03-31200-660080-0000-000000-00000-00001110-4310-03-31200-660090-0000-000000-00000-00001110-4310-03-31200-660110-0000-000000-00000-00001110-4310-03-31200-660200-0000-000000-00000-00001110-4310-03-31200-665810-0000-000000-00000-00001110-4310-03-31200-685510-0000-000000-00000-00001110-4310-03-31200-685530-0000-000000-00000-00001110-4310-03-31200-685540-0000-000000-00000-00001110-4310-03-31200-697010-0000-000000-00000-00001110-4310-03-31200-810100-0000-000000-00000-00001110-4310-03-31200-810300-0000-000000-00000-00001110-4310-03-31200-810400-0000-000000-00000-0000TOTAL
CONFINEMENT OF PRISONERS
1110-4310-03-33400-610111-0000-000000-00000-00001110-4310-03-33400-643820-0000-000000-00000-0000-

4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310
4310

INSURANCE VEHICLE
MATERIALS & SUPPLIES
OFFICE SUPPLIES
FUEL OIL
VEHICLE/EQUIPMENT MAINT SERV
UNIFORMS & WEARING APPAREL
BOOKS & SUBSCRIPTIONS
DUES
MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
BLUE RIDGE TASK FORCE
OFFICE EQUIPMENT
IT EQUIPMENT
COMMUNICATIONS EQUIPMENT
SHERIFF

$17,020
$92,000
$9,000
$90,000
$77,666
$16,000
$3,500
$3,050
$150
$15,000
$5,970
$4,000
$3,000
$13,000
$2,500
$3,261,505

$19,582
$66,759
$6,824
$48,759
$69,223
$15,294
$2,807
$2,575
$0
$9,504
$2,009
$740
$199
$7,340
$0
$2,249,926

-$2,562
$25,241
$2,176
$41,241
$8,443
$706
$693
$475
$150
$5,496
$3,961
$3,260
$2,801
$5,660
$2,500
$1,011,579

$19,582
$92,000
$9,000
$90,000
$62,000
$16,000
$3,500
$3,050
$100
$15,000
$5,970
$4,000
$2,500
$13,000
$2,500
$3,342,366

$2,562
$0
$0
$0
$6,000
$0
$0
$0
-$50
$0
$0
$0
-$500
$0
$0
$101,591

4310
4310
4310

INMATE MEDICAL EXPENSES
HOUSING OF INMATES
CONFINEMENT OF PRISONE

$150
$150
$300

$0
$0
$0

$150
$150
$300

$125
$125
$250

-$25
-$25
-$50

FY26-FY27
Budget %
Change
from
Revised

Comments during FY27 budget season

Our old real estate software was discontinued and replaced by Concise in FY25. We are
now having to pay for the first year's annual maintenance for the Concise software.
Older real estate software was more affordable but discontinued. We may need to
obtain service plan for legacy data equipment which would add approximately $1,500 to
325.1% budget. Waiting on quote from vendor. Avenity - vehicle valuation.
-100.0% reduced based on historical actuals
190.5% combining postal services for Land Use and PPT
9.1% assuming 8 advertisements in FY27, combined Land Use and PPT
71.4% combining offices supplies for Land Use and PPT
0.0%
0.0% CORVA, VAAO, VALTA, and VALECO dues
0.0% Box.com
0.0% Have Michele double check figures
0.0%
Annual CORVA conference for COR and Deputy, District Meetings (Qtrly), and training
0.0% classes.
0.0% Annual CORVA conference for COR and Deputy
Annual CORVA conference for COR and Deputy, District Meetings (Qtrly), and training
0.0% classes.
Moving to Concise provided savings and no longer needing VAMAnet which was
0.0% $3,600 per fiscal year.
0.0%
10.1%
-100.0% recommend combining these into COR budget categories
-100.0% recommend combining these into COR budget categories
-100.0% recommend combining these into COR budget categories
-100.0%
-100.0% recommend combining these into COR budget categories
-100.0% recommend combining these into COR budget categories
-100.0% recommend combining these into COR budget categories
-100.0% recommend combining these into COR budget categories
-100.0%
16.7% Wingate - data entry services for new construction
increase to cover any additonal fees or price increase; new construction assessor
3.5% services (Wingate)
5.7%
0.0% $500/month for webgis plus $600 license fee for ESRI
0.0% Annual Fee - Hurt & Proffitt
0.0%
The majority of this increase is due to the new real estate software conversion that was
6.8% performed in FY26. Legacy system was discontinued and replaced.
1.5% Added 3% COLA as placeholder
1.6% Added 3% COLA as placeholder
3.0% Added 3% COLA as placeholder
1.5%
-29.6% VRS renewal rates came in lower from 9.57 to 6.54
19.2% County picking up full increase 17%
-13.4%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
5.0%
Adding $26k at Treasurer's recommendation to increase interest income by another
383.3% $110k will require additional bank fees of $26k
-100.0% No longer have this service
0.0%
12.0% Increased due to additional billing vendor costs.
0.0%
0.0%
0.0%
0.0%
0.0%
27.3% This is a "wash" with revenue line item 1110-403390
0.0% no change, usually purchase supplies in late fiscal year timeframe.
0.0%
3.7%
0.0%
0.0% Conferences attended in final quarter of fiscal year
0.0% Conferences attended in final quarter of fiscal year
0.0% Classes occur throughout year and conferences attended in final quarter of fiscal year
0.0%
0.0%
0.0%
7.9%
added 3% COLA for 1 new FTE low-mid level position for Court Security, Civil Process,
87.0% and Transport (job description on file - PS7 $62-67k range). See attached.
183 Court Days, Vacant PT position would no longer be needed if FTE approved, also
-58.8% would see decrease in hours for 2 other PT staff members, 3% COLA added
6.0%
14.3%
29.6% VRS renewal rates came in lower (from 9.57% to 6.54%)
133.2% County picking up full increase 17%
86.8% VRS renewal rates came in lower
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
200.0% new FTE uniform/equipment
0.0%
Adding 1 new FTE Court Security added $38k to budget after removing PT that would
22.5% no longer be needed. This amount is reflected in this budget projection.
1.3% added 3% COLA
8.1% added 3% COLA
6.6%
0.0%
1.9%
-29.7% VRS renewal rates came in lower (from 9.57% to 6.54%)
28.0% County picking up full increase 17%
9.2%
-6.9% VRS renewal rates came in lower
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
0.0%
-10.5%
0.0%
0.0%
0.0%
8.9% Livescan maintenance $8225 , yearly cost increases
$20,484 Axon increase on subscription for new drones being purchased in FY26 from
23.7% Capital Budget
K&S Porta John's monlthy rate changed from $80 to $90. This is the first increase in
12.5% over 5 years.
0.0%
0.0%
0.0%
FINANCE: This amount needs to be adjusted. I put the current amount down that was
15.1% charged to our budget for FY26
0.0%
0.0%
0.0%
7.7% Cars are getting high mileage again. Starting to have costly expenses
0.0%
0.0%
0.0%
-33.3%
0.0%
0.0%
0.0%
-16.7%
0.0%
0.0%
3.1%
-16.7% reduced based on historical actuals
-16.7% reduced based on historical actuals
-16.7%

Page 34 of 65

Return to Agenda

Account Number
1110-4310-03-33410-501110-0000-000000-00000-00001110-4310-03-33410-552100-0000-000000-00000-00001110-4310-03-33410-552210-0000-000000-00000-00001110-4310-03-33410-552400-0000-000000-00000-0000-

Department
Code

Account Description

4310
4310
4310
4310
4310

SALARIES AND WAGES BOARD
FICA
VRS
GROUP LIFE INSURANCE
REGIONAL JAIL BOARD MEETINGS

4310
4310
4310
4310
4310
4310

BYRNE JUSTICE GRANT EQUIPMENT
FLOCK GRANT EXPENSES
COPS GRANT EXPENSES
ARPA GRANT - SUPPLIES/OTHER
ARPA GRANT - EQUIPMENT OTHER
SHERIFF DEPT GRANTS

TOTAL
ECONOMIC DEVELOPMENT TOURISM
1110-7710-08-81110-501210-0000-000000-00000-00001110-7710-08-81110-501310-0000-000000-00000-00001110-7710-08-81110-552100-0000-000000-00000-00001110-7710-08-81110-552212-0000-000000-00000-00001110-7710-08-81110-552214-0000-000000-00000-00001110-7710-08-81110-552216-0000-000000-00000-00001110-7710-08-81110-552218-0000-000000-00000-00001110-7710-08-81110-552220-0000-000000-00000-00001110-7710-08-81110-552310-0000-000000-00000-00001110-7710-08-81110-552400-0000-000000-00000-00001110-7710-08-81110-552700-0000-000000-00000-0000-

4310
7710
7710
7710
7710
7710
7710
7710
7710
7710
7710
7710
7710

SHERIFF

1110-7710-08-81110-630314-0000-000000-00000-00001110-7710-08-81110-630315-0000-000000-00000-00001110-7710-08-81110-635110-0000-000000-00000-00001110-7710-08-81110-635210-0000-000000-00000-00001110-7710-08-81110-635236-0000-000000-00000-00001110-7710-08-81110-643510-0000-000000-00000-00001110-7710-08-81110-643610-0000-000000-00000-00001110-7710-08-81110-655306-0000-000000-00000-00001110-7710-08-81110-660010-0000-000000-00000-00001110-7710-08-81110-660120-0000-000000-00000-00001110-7710-08-81110-665810-0000-000000-00000-0000-

SHERIFF DEPT GRANTS
1110-4310-03-98100-810800-0000-000000-00000-0000-G00
1110-4310-03-98100-810800-0000-000000-00000-0000-G00
1110-4310-03-98100-810800-0000-000000-00000-0000-G00
1110-4310-03-98100-660000-0000-000000-00000-0000-G00
1110-4310-03-98100-810800-0000-000000-00000-0000-G00

FY26
Actuals thru
Period 8
(Feb)

FY26
Revised
Budget
$900
$70
$80
$10
$1,060

$75
$6
$7
$1
$89

FY26
Remaining
Budget

FY26-FY27
Change $
from
Revised

FY27
Budget
Request

$825
$64
$73
$9
$971

$450
$34
$29
$10
$524

-$450
-$36
-$51
$0
-$536
$0
$0
$0
$0
$0
$0

$0
$0
$0
$0
$0
$0

$3,445,291

$2,351,971

$1,093,320

$3,566,632

$142,072

SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME
FICA
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO
VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION

$94,981
$7,514
$7,841
$10,039
$0
$503
$2,375
$28
$13,889
$1,844
$95

$63,321
$4,377
$4,874
$6,060
$633
$336
$1,583
$19
$9,340
$747
$71

$31,660
$3,137
$2,967
$3,979
-$633
$167
$792
$9
$4,549
$1,097
$24

$97,830
$7,739
$8,076
$7,376
$0
$519
$2,446
$29
$16,976
$1,542
$116

$2,849
$225
$235
-$2,663
$0
$16
$71
$1
$3,087
-$302
$21

7710
7710
7710
7710
7710
7710
7710
7710
7710
7710
7710

WEBSITE MANAGEMENT
SIGN INSTALLATION & MAINTENAN
ELECTRICITY
POSTAL SERVICES
TELECOMMUNICATIONS
PRINTING
ADVERTISING
INSURANCE PROPERTY
OFFICE SUPPLIES
PROMOTION SUPPLIES
DUES

$480
$0
$4,500
$100
$480
$500
$9,000
$0
$500
$1,000
$9,870

1110-7710-08-81110-675450-0000-000000-00000-0000-

7710

RENT

1110-7710-08-81110-685510-0000-000000-00000-00001110-7710-08-81110-685530-0000-000000-00000-00001110-7710-08-81110-685540-0000-000000-00000-00001110-7710-08-81110-695800-0000-000000-00000-00001110-7710-08-81110-710010-0000-000000-00000-0000-G00
1110-7710-08-81110-710010-0000-000000-00000-0000-G00
TOTAL
1110-7710-08-81111-695640-0000-000000-00000-0000-

7710
7710
7710
7710
7710
7710
7710
7710
7710
7710
7710

MILEAGE
LODGING & MEALS
SEMINARS & TUITIONS
MICELLANEOUS
AFID REVALATION GRANT - IDA
AFID HIDDEN PINES GRANT - IDA
ECONOMIC DEVELOPMENT
CENTRAL VA ECON DEVELOP PSHIP
CENTERAL VA ECON DEVEL
PIEDMONT WORKFORCE NETWORK
PIEDMONT WORKFORCE NET

PARKS & RECREATION
1110-8810-07-71100-501210-0000-000000-00000-00001110-8810-07-71100-501310-0000-000000-00000-00001110-8810-07-71100-501410-0000-000000-00000-00001110-8810-07-71100-552100-0000-000000-00000-00001110-8810-07-71100-552210-0000-000000-00000-00001110-8810-07-71100-552212-0000-000000-00000-00001110-8810-07-71100-552214-0000-000000-00000-00001110-8810-07-71100-552216-0000-000000-00000-0000-

7710
8810
8810
8810
8810
8810
8810
8810
8810
8810

1110-8810-07-71100-552218-0000-000000-00000-00001110-8810-07-71100-552220-0000-000000-00000-00001110-8810-07-71100-552310-0000-000000-00000-00001110-8810-07-71100-552400-0000-000000-00000-00001110-8810-07-71100-552700-0000-000000-00000-00001110-8810-07-71100-695640-0000-000000-00000-0000-

FY26-FY27
Budget %
Change
from
Revised

Comments during FY27 budget season

Attendance at Regional Jail board meetings - We pay $75 per meeting to Sheriff
-50.0% Weaver and he attends 6 meetings per year. BOS members are not paid
-50.8%
-63.2%
0.0%
-50.6%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%

Sheriff is requesting higher COLA which would add another $58k to this figure if
4.1% approved.
3.0% Added 3% COLA as placeholder
3.0% Added 3% COLA as placeholder
3.0%
-26.5%
0.0%
3.2%
3.0%
3.6%
22.2% County picking up full increase 17%
-16.4%
22.0% WC Experience Mod Factor increased from 0.73 to 0.87
Half of this expense is paid through Eco Dev and the other half from Tourism budget 0.0% $80 per month

$240

$480

$1,632
$0
$320
$0
$0

$2,868
$100
$160
$500
$9,000

$263
$200
$8,884

$237
$800
$986

$4,000
$100
$480
$0
$9,000
$0
$500
$1,000
$9,870

$0
$0
-$500
$0
$0
-$500
$0
$0
$0
$0
$0

$300

$600
$1,000
$1,200
$0
$0
$0
$168,639
$10,000
$10,000
$500
$500

$281
$25
$20

$319
$975
$1,180

$600
$1,000
$1,200

$103,226
$10,000
$10,000
$500
$500

$65,413
$0
$0
$0
$0

$171,179
$10,347
$10,347
$500
$500

$0
$0
$0
$0
$0
$0
$2,540
$347
$347
$5,092
$5,092

ECONOMIC DEVELOPMENT

$179,139

$113,726

$65,413

$182,026

$7,979

We receive a tax assessment bill from the Town of Madison each year for building
0.0% where Visitor's Center is located. We have an MOU with Town of Madison.
Attended less Eco Dev conferences in FY25 due to Tourism Leadership Institute. This
0.0% will go back up to normal budget.
0.0%
0.0%
0.0%
0.0%
0.0%
1.5%
3.5% based on outside agency application
3.5%
1,018.4% based on outside agency application
1,018.4%
$5k of this increase is due to outside agency request (Piedmont Workforce Network)
4.5% which are pending BOS approval.

SALARIES AND WAGES FULL TIME
SALARIES AND WAGES PART TIME
SALARIES AND WAGES OVERTIME
FICA
VRS
VRS HYBRID
VRS HYBRID 401A
VIRGINIA LOCAL DISABILITY PRO

$167,820
$29,047
$15,069
$16,213
$17,085
$0
$0
$543

$110,576
$18,010
$5,545
$9,675
$4,173
$6,534
$683
$362

$57,244
$11,037
$9,524
$6,538
$12,912
-$6,534
-$683
$181

$212,746
$0
$14,255
$17,366
$4,406
$10,961
$0
$771

$44,926
-$29,047
-$814
$1,152
-$12,679
$10,961
$0
$228

26.8% Added 3% COLA to existing 3 FTE's, transitioned PTE to FTE and added 3% COLA
-100.0% Transition to FTE
-5.4% Please reduce overtime estimate to $13,841.88.
7.1%
-74.2%
100.0%
0.0%
42.0%

8810
8810
8810
8810
8810
8810

VRS RET DC VOLUNTARY EMPLOY
VRS HEALTH INSURANCE CREDIT
HEALTH INSURANCE
GROUP LIFE INSURANCE
WORKMAN'S COMPENSATION
PARKS & REC CONTRIBUTION

$1,664
$50
$47,937
$2,781
$0
$151,015

$1,147
$34
$24,038
$1,320
$297
$116,984

$517
$16
$23,899
$1,461
-$297
$34,031

$2,942
$64
$58,640
$3,262
$0
$134,798

$1,278
$14
$10,703
$481
$0
-$16,217

TOTAL
NONDEPARTMENTAL

8810
9910

PARKS & RECREATION

$449,224

$299,377

$149,847

$460,211

$10,986

76.8% Retirement HIC and Disability - we do not have breakdown for this into other categories.
28.0%
22.3% County picking up full increase 17%
17.3%
0.0% WC Experience Mod Factor increased from 0.73 to 0.87
-10.7% Operating costs and PT seasonal employee compensation
Transition of the PT AA/Bookkeeper to FT status starting in FY27. Removed 58k of
added operational costs for new positions Hoover Ridge Park. Will do SA from
2.4% contingency in FY27 if needed based on timing of park opening.

1110-9910-05-99999-695810-0000-000000-00000-0000-

9910

TAX RELIEF EXPENSE

$180,000

1110-9910-09-99999-695840-0000-000000-00000-00001110-9910-09-99999-695841-0000-000000-00000-00001110-9910-09-99999-699100-0000-000000-00000-00001110-9910-09-99999-699101-0000-000000-00000-00001110-9910-09-99999-920000-0000-000000-00000-00001110-9910-09-99999-920200-0000-000000-00000-00001110-9910-09-99999-971101-0000-000000-00000-00001110-9910-09-99999-971102-0000-000000-00000-00001110-9910-09-99999-981101-0000-000000-00000-00001110-9910-09-99999-981102-0000-000000-00000-00001110-9910-09-99999-991125-0000-000000-00000-0000-

9910
9910
9910
9910
9910
9910
9910
9910
9910
9910
9910

REFUND
DOG LICENSE REFUND
WRITE OFF/BAD DEBT
WRITE OFF/BAD DEBT DOG LICENSE
CONTINGENCY GENERAL OPERATI
CONTINGENCY ACCUMULATED LEA
GASB 87 LEASE PRINCIPAL
GASB 87 SBITA LEASE PRINCIPAL
INTEREST GASB 87 LEASE
INTEREST GASB 96 SBITA
TRANSFERS TO VPA FUND

$50,000
$0
$0
$0
$419,584
$25,000
$0
$0
$0
$0
$763,205

$75,000
$0
$0
$0
$230,756
$0
$0
$0
$0
$0
$39,273

1110-9910-09-99999-991126-0000-000000-00000-0000-

9910

TRANSFERS TO CSA FUND

$750,000

1110-9910-09-99999-991330-0000-000000-00000-00001110-9910-09-99999-991336-0000-000000-00000-0000-

9910
9910

TRANSFERS TO CARP FUND
TRANSFERS TO CIP FUND

1110-9910-09-99999-991440-0000-000000-00000-00001110-9910-09-99999-996123-0000-000000-00000-00001110-9910-09-99999-996133-0000-000000-00000-00001110-9910-09-99999-996332-0000-000000-00000-00001110-9910-09-99999-996335-0000-000000-00000-00001110-9910-09-99999-996400-0000-000000-00000-0000-

9910
9910
9910
9910
9910
9910

1110-7710-08-81800-695640-0000-000000-00000-0000-

0.0%
-11.1% recommend reducing based on historical actuals and YTD actuals through Dec.
0.0%
0.0%
-100.0% recommend reducing to $0 since we have not used over last few years.
0.0% GO Virginia grant is pending. This is our match portion.
0.0% This falls under Facilities budget
0.0%
0.0%
0.0%

Previously in COR budget. This is an accounting entry to gross up real estate tax
revenue and the expenditure for tax relief for the elderly in accordance with the APA
100.0% Uniform chart of accounts
these are refunds issued by Treasurer's Office, Soil & Erosion Bond refunds; and
150.0% occasionally a building permit refund
0.0%
0.0%
0.0%
55.0%
0.0%
0.0%
0.0%
0.0%
0.0%
5.1% increase is largely based on the change/decrease in SNAP federal funding
no change requested from FY26 and we pull money from Joint Stabilization Reserve
0.0% fund if we need it in FY27
Based on BOS approved items + Axon existing contract at Sheriff's Dept + EMS video
-12.3% laryngscope replacement
-28.5% County Debt Financed Items
Includes all debt thru FY26 plus capital lease Moore Building; also includes 'total add'l
revenues from FY26 two penny tax increase' needed to service new debt once
21.5% refinanced to long-term in FY28
-0.7% Level funding per Madison County School Board minus $75,000
-100.0%
-63.1% School Board Debt Financed Items
0.0%
0.0%
We added $180k expense for Tax Relief which is an accounting entry to gross up real
estate tax revenue which then needs to be expensed for tax relief for the elderly in
-5.6% accordance with APA Uniform Chart of Accounts.

$50,733

-$733

$68,000

-$10
$0
$0

$10
$419,584
$25,000

$351,575
$25,000

$269,630

$493,575

$802,478

$281,760

$468,240

$750,000

$1,011,863
$1,681,171

$500,973
$1,681,171

$510,890
$0

$887,217
$1,202,100

-$124,646
-$479,071

TRANSFERS TO DEBT SERVICE FUN
TRANSFERS TO SCHOOL GENERAL F
TRANSFER TO SCHOOL TEXTBOOK FUND
TRANSFERS TO SCHOOL CAPITAL A
TRANSFER TO SCHOOL CAPITAL I
TRANSFER TO SCHOOL CAFETERIA

$1,880,814
$10,998,874
$172,557
$1,850,226
$0
$0

$296,092
$5,190,068
$0
$1,291,213

$1,584,722
$5,808,806
$172,557
$559,013

$2,284,944
$10,923,874
$0
$682,554

$404,130
-$75,000
-$172,557
-$1,167,672
$0
$0

9910

NONDEPARTMENTAL

$19,603,294

$9,561,630

$10,041,665

$18,157,742

-$1,089,787

9910
9910

TOTAL REVENUE
TOTAL EXPENSE

$37,638,734
$37,638,733

$22,149,890
$21,401,266

$13,520,618
$16,237,467

$35,207,386
$37,086,586

-$2,431,348
-$81,854

-6.5%
-0.2%

9910

GRAND TOTAL

$75,277,467

$43,551,156

$29,758,085

$72,293,972

-$2,513,202

-3.3%

-$1,879,200
$0
-$1,879,200

OPENING BALANCE APPROPRIATION NEEDED CURRENT VERSION
TOTAL IMPACT - QUESTIONS FOR BOS ANSWERED & OUTSIDE AGENCY FUNDING
OPENING BALANCE APPROPRIATION NEEDED AFTER QUESTIONS

Page 35 of 65

Return to Agenda
FUND BALANCE ESTIMATE

FISCAL YEAR
2025 audited
2026 unaudited
2027 unaudited
FUND BALANCE
Non-Spendable
Restricted
Assigned
Unassigned Restricted
Unassigned Non-Restricted
Total

GENERAL FUND
UNASSIGNED FUND GENERAL FUND
BALANCE
EXPENDITURES
$
14,860,924 $
36,107,882
$
13,422,324 $
35,413,865
$
12,825,152 $
37,086,586

$
$
$
$
$
$

FY23 audited
135,855
2,762,519
9,461,728
8,631,766
5,514,305
26,506,173

$
$
$
$
$
$

FY24 audited
167,800
1,317,903
11,670,879
8,666,248
5,894,095
27,716,925

SCHOOL
EXPENDITURES
LESS LOCAL
TRANSFERS
$
14,750,374
$
13,899,989
$
15,309,832

$
$
$
$
$
$

FY25 audited
151,939
109,064
10,429,290
10,030,098
4,830,826
25,551,217

Assigned Fund Balance
FY25 audited
Tourism $
486,331
Capital Projects $
3,117,208
*Debt Stabilization Reserve $
1,377,340
*Budget Stabilization Reserve $
1,377,340
**Joint Services Stabilization Reserve $
348,691
Opening Balance Appropriation $
3,593,789
County Reassessment $
100,000
Sheriff $
28,591
Total Assigned Fund Balance: $
10,429,290
Original Appropriations for General, VPA, CSA, Schools Operating & Cafeteria Less:
transfers to VPS, CSA, Schools
*Net Appropriations to use for Debt & Budget Stabilization Reserves
VPA
CSA
REGIONAL JAIL
JUVENILE DETENTION
MADISON HEALTH DEPARTMENT
**Joint Services Stabilization Reserve

UNASSIGNED
FUND BALANCE
AS A % OF TOTAL
EXPENDITURES
29.2%
27.2%
24.5%
This must include rainy day reserve fund 18% plus asset maintenance policy amount

TOTAL
EXPENDITURES
$
50,858,256
$
49,313,854
$
52,396,418

FY26 unaudited FY27 unaudited
NOTES
$
167,800 $
167,800 Prepaid expenses
$
115,633 $
115,633 Unspent bond proceeds, Opioid funds, Toppings fund, donations
$
9,760,704 $
8,478,676 Includes Debt & Budget Stabilization, Joint Stabilization, Capital Projects, OBA amount
$
9,744,996 $
9,931,556 Rainy Day Reserve (min 18% of total exp) plus asset maint policy amount starting w/FY25 Audit
$
3,677,328 $
2,893,596 Unassigned fund balance not restricted and available for use
$
23,466,461 $ 21,587,261
FY26 unaudited
$
486,331
$
4,606,883
$
1,389,554
$
1,389,554
$
371,191
$
1,438,600
$
50,000
$
28,591
$
9,760,704

FY27 unaudited
$
486,331
$
2,771,871
$
1,419,307
$
1,419,307
$
374,069
$
1,879,200
$
100,000
$
28,591
$
8,478,676

2.5%

68,094,239
(12,512,079)
55,582,160

69,248,635
(12,476,352)
56,772,283 $

1,419,307

*Total for Debt & Budget Stabilization Reserves

3,496,511
2,800,000
590,315
308,360
228,641
7,423,827

3,689,461
2,800,000
590,314
168,911
232,684
7,481,370

374,069

**Total for Joint Services Stabilization Reserve

Page 36 of 65

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COUNTY FINANCIAL POLICIES - IMPACT

Breakdown of County Financial Policies and Estimates
As a permanent reserve "rainy-day" fund, the unassigned General Fund balance at the close of each fiscal year should be equal to no less than 14% of the County's total General Fund budget (including the School Board’s operating budget less transfers
from the General Fund). Further, an additional 4% should be available for cash liquidity purposes resulting in a total target amount of 18% of the General Fund budget (including the School Board’s operating budget less transfers from the General
Fund). Under certain circumstances, the County may elect to maintain unassigned General Fund balance in excess of the 18% target by considering a variety of factors, including the predictability of revenues, the volatility of expenditures, perceived
exposure to one-time outlays, and the potential drain upon the General Fund by other funds.

FUND BALANCE/RESERVE POLICIES
(From Unassigned Fund Balance)

ASSET MAINT, REPLACEMENT & ENHANCEMENT POLICY
(From Unassigned Fund Balance)

FY27 Amount
50,310,800
50,310,800

Rainy Day Fund
7,043,512
2,012,432
$
9,055,944

Percentage
14%
4%

FYE 25 Audit
Actual as of FYE25
35,024,475 $
875,612

Percentage
2.5%

OPERATING BUDGET - CONTINGENCY FUND (MINIMUM)

NET GENERAL BONDED DEBT AS % OF ASSESSED VALUE OR REAL ESTATE
NET GENERAL BONDED DEBT EXPENDITURES AS % OF GF EXPENDITURES

Percentage
1.0%

Target
<3%
<10%

Notes
FY27 Budget Expenditures (GF + Schools Operating minus transfer to schools) *14%
FY27 Budget Expenditures (GF + Schools Operating minus transfer to schools) *4%

FY25 Audit Page 19 Exhibit 1 (Buildings and Equipment, net of Depreciation
(Primary Gov $25,680,443 + Schools $9,089,722 + PRA $254,310) *2.5%

FY27 Budget
351,575 FY27 Expenditures less VPA/CSA/TOT * 1%
We currently have $351,575 + $25,000 = $376,575 in FY27 Contingency Funds

Actual as of FYE25
Audit
0.8%
FY25 Audit - Table 8 (Debt = $20,149,000/AV = $2,643,716,257)
3.2%
FY25 Audit - Table 9 (DS = $1,843,776/Exp = $57,038,215)

Any amendments to the budget “which exceed one percent of total expenditures shown in the current adopted budget must be accomplished by publishing a notice of the meeting and a public hearing once in a newspaper having general circulation”
at least seven days prior to the meeting date (State Code Section 15.2-2507). FY27 ($71,734,543 x 1% = $717,735)

Page 37 of 65

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Category:

Culpeper

Page

Madison

Orange

Rapp

Greene

Louisa

Current (CY25) *Real Estate Combined Rate
Recommended (CY26) *Real Estate Combined Rate

$
$

0.43
0.43

$
$

0.48
0.53

$
$

0.51
0.53

0.62
TBD

$
$

0.63
0.65

0.69
TBD

$
$

0.72
0.72

Current (CY25) Vehicles PPT - Autos/Trucks
Recommended (CY26) Vehicles PPT Autos/Trucks

$
$

3.00
3.00

$
$

4.30
3.80

$
$

3.40
3.50

3.75
TBD

$
$

3.80
3.80

4.00
TBD

$
$

2.43
2.43

Current (CY25) Transient Occupancy Tax
Recommended (CY26) Transient Occupancy Tax
Current (CY25) Meals Tax (4%-7.5%)
Recommended (CY26) Meals Tax (4%-7.5%)
COLA for County Employees
Summary for FY27 Budget Planning:
Recommended (CY26) Increase/(Decrease) in *Real Estate Combined Rate
Recommended (CY26) Increase/(Decrease) in Vehicles PPT
Recommended (CY26) Increase/(Decrease) Transient Occupancy Tax
Recommended (CY26) Increase/(Decrease) Meals Tax (4%-7.5%)
*Real Estate Combined = Real Estate + Fire/EMS Levy

0%
0%
6%
6%

10%
10%
5%
5%

5%
5%
4%
4%

2%
TBD
4%
TBD

4%
10%
4%
5%

8%
TBD
4%
TBD

7%
7%
4%
4%

2.8% plus 12% merit

2% plus
2% merit

2% plus
1% merit

0.05 $
(0.50) $
0%
0%

0.02
0.10
0%
0%

TBD $
TBD $
TBD
TBD

$
$

0%
0%

$
$

0.02
6%
1%

TBD $
TBD $
TBD
TBD

0%
0%

Page 38 of 65

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Madison County, Virginia

Fiscal Year 2027 Budget Development
5-Year Capital Budget
Updated March 26, 2026

Description

FY27 Capital
Funding

Projected
FY27

Projected
FY28

Projected
FY29

Projected
FY30

Projected
FY31

887,217
1,202,100
682,554

2,506,984
-

2,490,607
-

2,505,413
-

2,217,468
-

2,771,871

2,506,984

2,490,607

2,505,413

2,217,468

Total

Notes

Sources of Funds
New Fund Balance
Borrowed County Captital FY26-FY27
Borrowed School Capital FY26-FY27

F
B
B

Total Sources

10,607,689 Amount needed from fund balance over the next 5 fiscal years
1,202,100 Debt Funding Source: Bond Series 2025
682,554 Debt Funding Source: Bond Series 2025
12,492,343

Uses of Funds
County-Capital Asset Replacement Program (CARP)

COUNTY ADMINISTRATION
INFORMATION TECHNOLOGY
EMS
BUILDING & ZONING
ANIMAL CONTROL
ANIMAL SHELTER
RADIO SYSTEM
FACILITIES & MAINTENANCE
COMMISSIONER OF THE REVENUE
SHERIFF
REGISTRAR
PARKS & RECREATION
EOC911

F
F
B/F
F
F
F
F
F
F
F
F
F
B/F

40,000
543,844
40,000
12,000
50,000
336,966
20,000
19,407
220,000

50,000
10,000
580,000
65,739
20,000
75,000
50,000
259,245
20,000
10,000
-

10,000
607,000
20,000
50,000
50,000
272,207
20,000
5,000
-

10,000
500,000
50,000
50,000
285,818
20,000
5,000
-

10,000
50,000
50,000
50,000
300,108
5,000
-

50,000
80,000
2,230,844
50,000
105,739
50,000
52,000
175,000
250,000
1,454,344
80,000
44,407
220,000

FY28 vehicle replacement
Hardware replacements
FY27 ambulance debt funded, FY28-FY30 includes 3 ambulances not in current debt funding; also 2 vehicle replacements
FY31 vehicle replacement
FY27 new vehicle and FY28 vehicle replacement
FY30 vehicle replacement
FY27 new radio PT position Animal Control & battery replacements in FY28-FY29
FY28-FY29 and FY31 vehicle replacements
Reassessment set-aside
FY27-FY31 vehicle replacements, FY27 fingerprint system replacement, FY27 magistrate system replacement
FY30 voter equipment replacement assuming reduced polling places
FY27 mower/weed-eater replacement, FY28-FY31 amounts TBD based on Hoover Ridge Park needs
FY27 Call Handling Equipment - Debt Funded

Total County-CARP Fund

B/F

1,282,217

1,139,984

1,034,207

920,818

465,108

4,842,334

ANIMAL SHELTER BLDG
ARCADE BLDG
CIRCUIT COURTHOUSE BLDG
WAR MEMORIAL BLDG
SOCIAL SERVICES BLDG
SHERIFFS OFFICE BLDG
OLD ABC/CID BLDG
ESTES HOUSE BLDG
TRANSFER STATION
CLORE HOUSE BLDG
HOOVER RIDGE MAINTENANCE BLDG
414 N MAIN STREET BLDG
410 N MAIN STREET BLDG
CRIGLERSVILLE MUSEUM BLDG
EMS STATION BLDG
KEMPER MANSION

B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F
B/F

85,000
22,100
95,000
130,000
150,000
-

76,400
82,000
125,000
17,000
173,000
60,000
-

246,520
20,000
29,250
8,125
336,700
-

41,340
39,000
62,020
5,000
-

449,260
81,100
111,250
125,000
182,145
5,000
466,700
173,000
60,000
150,000
-

Total County CIP Fund

B/F

482,100

533,400

640,595

147,360

1,803,455 FY27 items are debt funded, FY28-FY31 items are not debt funded

B
F

682,554
325,000

1,367,000

923,000

944,000

1,605,000

682,554 Per Debt Financing List FY27
5,164,000 HVAC units (3 total in FY27-28 = 600k), FY28-FY31 amounts totaling $4.56M are from School CIP list - updates pending

Total School CARP Fund

1,007,554

1,367,000

923,000

944,000

1,605,000

5,846,554 BASED ON FACILITIES STUDY - SCHOOLS
-

Total Capital Needs

2,771,871

2,506,984

2,490,607

2,505,413

2,217,468

County-Capital Improvement Projects (CIP)

FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study
FY27 debt funded, FY28-FY31 not debt funding - Based on Facilities Study

School-Capital Asset Replacement Program (CARP)

SCHOOL DEBT FINANCED PROJECTS FY27
SCHOOL NON-DEBT FINANCED PROJECTS

12,492,343

Page 39 of 65

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Madison County - FY2027 Capital Budget Planning

Debt Financed CIP Items FY27 Debt Funded
Facilities Study $

482,100

Call Handling Equipment EOC-911 $

220,000

Ambulance Purchase - EMS $

500,000

School Board CIP Items $

682,554

Total Debt Financed CIP Items $

1,884,654

Location/Department
Info Technology $
EMS $

Animal Control $
Radio System $
Sheriff $

Sheriff $
Parks & Rec $

Registrar $
Commissioner of Revenue $
School Board $

FY27 Capital

1,321,355

4,839,000

Type

Description

40,000 IT Equipment
Second half of planned attrition cycle for laptops/desktops
43,844 Equipment Other Concise Quote = $31,844, Laryngscope replacement approved in FY26 for FY27 = $12k
New vehicle: Chevy Colorado = $40k for PT employee; will need to replace Chevy F250 in
FY28 - $49,919.80, Light bar, rear lights, camper shell- $14,000, Lettering decals40,000 Motor Vehicles
$1,820 = $65,739
Animal Control PT position - MAC - 1 APX 4500 and 1 APX 6000 ($12,000) (Contingent
12,000 Equipment Other on position approval)
246,900 Motor Vehicles
4 Ford Explorers with Upfitting and Lettering
Magistrate System equipment = $5k (current equipment is outdated - obtained verbal
quote at this time), Axon Equipment CAP Payment = $67,930 (existing contract - body
cameras, etc), Tech 5 Livescan Equipment = $17,136 (includes one-time training - new
90,066 Equipment Other fingerprint system to send items to state police)
New X-Mark Zero-Turn Mower to replace the 15-year-old X-Mark - $15,611.00, New
19,407 Equipment Other Hart
Aerator
(72)$155k
- $3,795.73
Quote
- new digital ballot scanner; recommend set aside $40k per year in
FY27, FY28, FY29, and FY30 if voter precincts are reduced, we would not need to replace
as many and cost would be reduced. BOS approving $20k set-aside assuming reduced
20,000 Equipment Other polling places
50,000 Reassessment
Annual set-aside for every six year County reassessment
School Board replacing 3 HVAC units in FY27-FY28 and they need to make $325k in
325,000 Equipment Other payments in FY27 and the other $275k in FY28. Total for all 3 units is $600k

Total Non-debt financed CARP Items $

887,217

Total for both (CIP & CARP) $

2,771,871

Breakdown of Paving Costs in Facilities Study
Location Cost
Courthouse $
2,340
Social Services $
82,000
CID $
62,020
Estes House $
5,000
Transfer Station $
336,700
414 N. Main Street $
143,000
410 N. Main Street $
60,000
Total Cost in Facilities Study $

FY28-FY31 Not
Debt Funded

691,060

Scheduled FY
FY31
FY29
FY31
FY31
FY30
FY29
FY29

cost included in CIP figure above
cost included in CIP figure above

Page 40 of 65

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Madison County Board of Supervisor Meeting - 07/22/2025
FY 2026 Capital Budget
Debt Financed Capital
Entity
Schools
Schools
Schools
Schools
Schools
Schools
Schools
Schools
Schools

Location
WYES
WYES
MCHS
MCHS
SBO
OTHER
OTHER
OTHER
BUSES

Schools

Contingency

County
County
County
County
County
County
County
County

EMS Station
CID Bldg
Transfer Station
EMS
EOC911
Circuit Courthouse
War Memorial
Transfer Station

County

Contingency

Description
Makeup Air Units
Elevator Replacement
Track Replacement
Floor & Brick Work
Window Replacement
Exterior Doors
Division - Door Reader Boards
Electric Lift Facilities
Buses
Contingency budget funds
Total Schools:
Roofing Replacement
Roofing Replacement
Loading Dock concrete structure
**Ambulance
Call Handling Equipment
Security Cameras
Vertical Lift - wheelchair
Vehicle Weigh Scale

Final FY26

Final FY27

Notes

$ 1,752,826

$
$
$

100,000
243,504
55,000
30,000 Gym windows only/Total SBO is $230k

42,000

150,000

$
$

10% contingency budget for unforseen costs
62,050 and increases = $249,733
682,554
Membrane roof (roughly 2400sqft.)

19,000
30,000
75,000

$
187,683
$ 2,064,509
$
150,000
$
88,000
$
30,000

Contingency budget funds
$
Total County: $

$
$
$
$

$
$
$
$
$

26,800
294,800

$
$

500,000 **2 Options (Debt Finance or Lease Purchase)
220,000
85,000
22,100 Needs replacement/end of life
100,000 Needs replacement/end of life
10% contingency budget for unforseen costs
and increases (not on ambulance or call
12,210 handling equipment) = $39,010
939,310

Debt Financed Total - Both Years (Schools and County) $

3,981,173

APPROVED DEBT FINANCE LIST FOR FY26-FY27 CAPITAL PROJECTS
Updated 03/26/2026

Page 41 of 65

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ANIMAL SHELTER
Cost Description

FY27

FY28

FY29

FY30

FY31

Exterior Walls, Vinyl Siding, Replace
Window, Vinyl-Clad Double-Glazed, up
to 15 SF, Replace
Roofing, Asphalt Shingle, 30-Year
Premium, Replace
Roof Appurtenances, Gutters &
Downspouts, Aluminum w/ Fittings,
Replace
Suspended Ceilings, Acoustical Tile (ACT),
Replace
Wall Finishes, any surface, Prep & Paint
Flooring, any surface, w/ Epoxy Coating,
Prep & Paint

Floor and wall painting completed in FY26
Floor and wall painting completed in FY26

Water Softener, Domestic Water, Replace
Sink/Lavatory, Commercial Kitchen, 3Bowl, Replace
Sink/Lavatory, Service Sink, Laundry,
Replace
Storage Tank, Medical or Industrial Gases,
Replace
Furnace, Gas, Replace
Furnace, Gas, Replace
Split System, Fan Coil Unit, DX, Replace
Split System, Condensing Unit/Heat
Pump, Replace
Split System Ductless, Single Zone,
Replace
Split System, Fan Coil Unit, DX, Replace
Split System, Condensing Unit/Heat
Pump, Replace
HVAC System, Ductwork, Low Density,
Replace
Generator, Gas or Gasoline, Replace
Distribution Panel, 120/240 V, Replace
Security/Surveillance System, Full System
Upgrade, Average Density, Replace
Shed/Gazebo/Shade Structure, Wood or
Metal-Framed, Basic/Minimal, Replace
Parking Lots, Pavement, Asphalt, Mill &
Overlay
Fences & Gates, Vehicle Gate, Chain Link
Manual, Replace
Total Cost by FY
$
Total Cost from FY27-FY31
$
Total Cost of Recommended FY27

old delapidated shed demolished and removed fr
moved project to FY32 and continue to evaluate

$0 $

Updated 03/26/2026

Page 42 of 65

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ARCADE
Cost Description

FY27

FY28

FY29

FY30

FY31

Stairs, Wood, Interior, Refinish
Exterior Walls, Brick, Repoint
Window, Wood Historical, 16-25 SF, Restore
Window, Wood Historical, 28-40 SF, Restore
Exterior Door, Wood, Solid-Core, Replace
Roofing, Metal, Replace
Roof Appurtenances, Gutters & Downspouts,
Aluminum w/ Fittings, Replace
Soffit/Fascia, Wood, Replace
Flooring, Wood, Strip, Refinish
Flooring, Carpet, Commercial Standard,
Replace
Ceiling Finishes, any flat surface, Prep & Paint
Baseboard Heater, Electric, 8 LF, Replace
Distribution Panel, 120/240 V, Residential
Style, 100 AMP, Replace
Casework, Bathroom Vanity Cabinet, Wood
w/ Cultured Marble Sink Top, Replace
Roadways, Pavement, Asphalt, Seal & Stripe
Sidewalk, Brick/Masonry Pavers, Replace
Engineering Study, Structural, General
Design, Design
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

$0
$0
$0

Updated 03/26/2026

Page 43 of 65

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CIRCUIT COURTHOUSE
Cost Description

FY27

FY28

FY29

Window, Vinyl-Clad Double-Glazed, up to 15 SF, Replace
Window, Vinyl-Clad Double-Glazed, 28-40 SF, Replace
Window, Aluminum Double-Glazed, 16-25 SF, Replace
Window, Wood Historical, 28-40 SF, Restore
Exterior Door, Wood, Solid-Core, Replace
Roofing, Metal, Replace
Roofing, Single-Ply Membrane, EPDM, Replace
Roof Appurtenances, Gutters & Downspouts, Aluminum w/ Fittings, Replace
Roof Skylight, per unit, up to 20 SF, Replace
Suspended Ceilings, Acoustical Tile (ACT), Replace
Wall Finishes, any surface, Prep & Paint
Flooring, Vinyl Tile (VCT), Replace
Elevator Controls, Automatic, 1 Car, Replace
Water Heater, Propane, Commercial (125 MBH), 75 to 99 GAL, Replace
Backflow Preventer, Domestic Water, 4 IN, Replace
Toilet, Commercial Water Closet, Replace
Urinal, Standard, Replace
Sink/Lavatory, Wall-Hung, Vitreous China, Replace
Toilet, Commercial Water Closet, Replace
Toilet, Commercial Water Closet, Replace
Pump, Sump, 3 HP, Replace
Boiler, Gas, HVAC, 251 to 500 MBH, Replace
Boiler, Gas, HVAC, 251 to 500 MBH, Replace
Unit Heater, Hydronic, 8 to 12 MBH, Replace
Chiller, Air-Cooled, 51 to 60 TON, Replace
Pump, Distribution, HVAC Heating Water, 1 to 3 HP, Replace
Pump, Distribution, HVAC Heating Water, 1 to 3 HP, Replace
Pump, Distribution, HVAC Chilled or Condenser Water, 1 to 3 HP, Replace
Pump, Distribution, HVAC Chilled or Condenser Water, 1 to 3 HP, Replace
Fan Coil Unit, Hydronic Terminal, 200 to 400 CFM, Replace
Fan Coil Unit, Hydronic Terminal, 1201 to 1800 CFM, Replace
Fan Coil Unit, Hydronic Terminal, 200 to 400 CFM, Replace
Air Handler, Interior AHU, Easy/Moderate Access, 1201 to 2400 CFM, Replace

$
$
$
$

FY30

FY31

5,000
1,400
30,000
40,000

$ 100,000

will re-evaluate FY30

$39,000

Replaced in FY26

replaced in 2023
replaced in 2023

80,000
$6,630
$6,630
$6,630
$6,630

Fire Suppression System, Server Rooms, Special/Chemical/Clean Agent, Replace
Fire Suppression System, Server Rooms, Special/Chemical/Clean Agent, Replace
Fire Suppression System, Server Rooms, Special/Chemical/Clean Agent, Replace
Generator, Diesel, 130 to 300 KW, Replace
Automatic Transfer Switch, ATS, 800 AMP, Replace
Distribution Panel, 120/240 V, Replace
Distribution Panel, 120/240 V, Replace
Distribution Panel, 120/240 V, Replace
Security/Surveillance System, Full System Upgrade, Average Density, Replace
Fire Alarm Panel, Multiplex, Replace
Fire Alarm Panel, Multiplex, Replace
Fire Alarm Panel, Fully Addressable, Replace
BAS/HVAC Controls, Basic System or Legacy Upgrades, Install
Overhead Door, Loading Dock Rapid Close, Replace
Parking Lots, Pavement, Asphalt, Seal & Stripe
Sidewalk, Brick/Masonry Pavers, Replace
Engineering Study, Civil, Site Drainage, Evaluate/Report

electronic door systems

$40,000

part of the chiller project
replace as needed
$2,340

Consultant, Environmental, Analysis of Suspect Fungal Growth, Evaluate/Report
Paint Metal Roof
Security Cameras

$85,000

Total Cost by FY

$85,000

Total Cost from FY27-FY31

$449,260

Total Cost of Recommended FY27

$85,000

Funded through debt
service
$0

$76,400

$246,520

$41,340

Updated 03/26/2026

Page 44 of 65

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WAR MEMORIAL
Cost Description
Window, Wood Historical, 28-40 SF, Refurbish or
Restore
Exterior Door, Steel, Fire-Rated at 90 Minutes or
Over, Replace
Roofing, Metal, Replace
Roof Appurtenances, Gutters & Downspouts,
Aluminum w/ Fittings, Replace
Suspended Ceilings, Acoustical Tile (ACT), Replace
Flooring, Vinyl Tile (VCT), Replace
Flooring, Vinyl Tile (VCT), Replace
Flooring, Carpet, Commercial Standard, Replace
Vertical Lift, Wheelchair, 5' Rise, Renovate
Water Heater, Electric, Residential, 30 to 52 GAL,
Replace
Piping & Valves, Ball Valve, Domestic Water, 4 IN,
Replace
Drinking Fountain, Wall-Mounted, Single-Level,
Replace
Urinal, Standard, Replace
Toilet, Commercial Water Closet, Replace
Sink/Lavatory, Vanity Top, Stainless Steel, Replace
Sink/Lavatory, Pedestal, Vitreous China, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Fan Coil Unit, DX, 3.5 to 5 TON,
Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Fan Coil Unit, DX, 3 TON, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Fan Coil Unit, DX, 3.5 to 5 TON,
Replace
Split System, Fan Coil Unit, DX, 3.5 to 5 TON,
Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Condensing Unit/Heat Pump, 3 TON,
Replace
Pump, Fire Suppression, Replace
Supplemental Components, Fire Pump Controller,
Replace
Fire Extinguisher, Wet Chemical/CO2, Replace
Supplemental Components, Load Center, Single
Phase Residential 120/240 V, 200 AMP, Replace
Distribution Panel, 120/208 V, Replace
Emergency & Exit Lighting, Exit Sign, LED, Replace
Interior Lighting System, Full Upgrade, Low Density
& Standard Fixtures, Replace
Security/Surveillance System, Full System Upgrade,
Average Density, Replace
Fire Alarm System, Full System Upgrade,
Basic/Zoned, Install
Casework, Countertop, Plastic Laminate, Replace
Casework, Cabinetry, Standard, Replace
Fixed Seating, Courtroom/Church, Wood
Benches/Pews, Replace
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

FY27

FY28

FY29

FY30

FY31

$20,000

move to FY30 and re-evaluate

repair or replace as needed
move to FY32 and re-evaluate the need
handle within facilities operation budget
move to FY31
move to FY27

$22,100

remove from cip and handle in operations if needed
remove from cip and handle in operations if needed
remove from cip and handle in operations if needed
move to FY31 for further evaluation
handle within facilities operation budget
handle within facilities operation budget
Nordyne Unit Replaced in FY25

$39,000

remove and handle through operations as needed

consider replacement being completed in house within facilities operation budget in F

$0
$81,100
$0

$22,100

$20,000

$39,000

Updated 03/26/2026

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SOCIAL SERVICES
Cost Description

FY27

FY28

FY29

FY30

FY31

Exterior Walls, any painted surface, Prep & Paint
Window, Wood, any type, Repair
Window, Wood, 16-25 SF, Replace
Exterior Door, Steel, Fire-Rated at 90 Minutes or
Over, Replace
Roofing, Asphalt Shingle, 30-Year Premium,
Replace
Roof Appurtenances, Gutters & Downspouts,
Aluminum w/ Fittings, Replace
Interior Door, Steel, Standard, Replace
Interior Door, Wood, Solid-Core, Replace
Suspended Ceilings, Acoustical Tile (ACT),
Replace
Toilet Partitions, Wood, Replace
Flooring, Laminate Faux Wood, Replace
Flooring, Vinyl Tile (VCT), Replace
Flooring, Carpet, Commercial Standard, Replace
Water Heater, Electric, Residential, 30 to 52 GAL,
Replace
Sink/Lavatory, Pedestal, Vitreous China, Replace
Toilet, Commercial Water Closet, Replace
Drinking Fountain, Wall-Mounted, Single-Level,
Replace
Split System, Condensing Unit/Heat Pump,
Replace
Split System, Fan Coil Unit, DX, Replace
Split System, Condensing Unit/Heat Pump,
Replace
Split System, Condensing Unit/Heat Pump,
Replace
Split System, Fan Coil Unit, DX, Replace
Fire Suppression System, Existing Sprinkler
Heads, by SF, Replace
Distribution Panel, 120/240 V, 200 AMP,
Replace
Special Fixture w/ Lamp, Metal Halide, Replace
Parking Lots, Pavement, Asphalt, Mill & Overlay
Parking Lots, Pavement, Asphalt, Seal & Stripe
Sidewalk, any pavement type, Sectional Repairs
(per Man-Day), Repair
Storage Tank, Site Fuel, Underground, 1000 GAL,
Replace
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

$29,250

$73,000
9000

$0
$111,250
$0

$82,000

$29,250

Updated 03/26/2026

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Sheriff Office/911 Building
Cost Description
Roofing, Single-Ply Membrane, TPO/PVC, Replace
Suspended Ceilings, Acoustical Tile (ACT), Replace
Wall Finishes, any surface, Prep & Paint
Flooring, Vinyl Tile (VCT), Replace
Flooring, Vinyl Tile (VCT), Replace
Water Heater, Electric, Residential, 53 to 120 GAL, Replace
Shower, Fiberglass, Replace
Sink/Lavatory, Wall-Hung, Vitreous China, Replace
Sink/Lavatory, Service Sink, Laundry, Replace
Toilet, Commercial Water Closet, Replace
Split System, Condensing Unit/Heat Pump, 3 TON, Replace
Split System, Fan Coil Unit, DX, 3 TON, Replace
Split System, Fan Coil Unit, DX, 3.5 to 5 TON, Replace
Split System, Condensing Unit/Heat Pump, 4 TON, Replace
Split System, Condensing Unit/Heat Pump, 3.5 TON, Replace
Split System, Fan Coil Unit, DX, 3.5 to 5 TON, Replace
Split System, Condensing Unit/Heat Pump, 2 TON, Replace
Split System, Condensing Unit/Heat Pump, 2 TON, Replace
Split System, Fan Coil Unit, DX, 2 to 2.5 TON, Replace
Generator, Diesel, 130 to 300 KW, Replace
Uninterruptible Power Supply, UPS, 15 KVA, Replace
Automatic Transfer Switch, ATS, 800 AMP, Replace
Distribution Panel, 120/240 V, Replace
Distribution Panel, 120/240 V, Replace
Distribution Panel, 120/240 V, Replace
Distribution Panel, 120/240 V, Replace
Emergency & Exit Lighting, Exit Sign, LED, Replace
Fire Alarm Panel, Fully Addressable, Replace
Casework, Cabinetry, Economy, Replace
Space Study/A&E Services
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

FY27

FY28

FY29

FY30

FY31

$100,000
$25,000

$0
$125,000
$0

$0 $125,000

Updated 03/26/2026

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OLD ABC/CID BUILDING
Cost Description
Window, Aluminum Double-Glazed, 28-40 SF, Replace
Roofing, Single-Ply Membrane, EPDM, Replace
Suspended Ceilings, Acoustical Tile (ACT), Replace
Flooring, Carpet, Commercial Standard, Replace
Water Heater, Electric, Residential, 30 to 52 GAL, Replace
Toilet, Commercial Water Closet, Replace
Sink/Lavatory, Service Sink, Wall-Hung, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Fan Coil Unit, DX, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Fan Coil Unit, DX, Replace
Fire Extinguisher, Wet Chemical/CO2, Replace
Automatic Transfer Switch, ATS, 200 AMP, Replace
Distribution Panel, 120/240 V, 200 AMP, Replace
Distribution Panel, 120/208 V, 200 AMP, Replace
Distribution Panel, 120/240 V, Residential Style, Replace
Emergency & Exit Lighting, Exit Sign, LED, Replace
Special Fixture w/ Lamp, Metal Halide, Replace
Parking Lots, Pavement, Asphalt, Seal & Stripe
Parking Lots, Pavement, Asphalt, Mill & Overlay
Storage Tank, Site Fuel, Above-Ground, 1000 GAL, Replace
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

FY27

FY28

FY29

FY30
$8,125

FY31

$95,000
$17,000

$7,020
$55,000
$95,000
$182,145
$95,000

$17,000

$8,125

$62,020

Updated 03/26/2026

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ESTES HOUSE/COMMONWEALTH ATTORNEY
Cost Description
Stairs, Concrete/Masonry, Exterior, Repair
Window, Aluminum Double-Glazed, up to 15
SF, Replace
Roof Appurtenances, Gutters & Downspouts,
Aluminum w/ Fittings, Replace
Flooring, Wood, Strip, Refinish
Flooring, Vinyl Tile (VCT), Replace
Water Heater, Electric, Residential, Replace
Sink/Lavatory, Service Sink, Laundry, Replace
Sink/Lavatory, Wall-Hung, Vitreous China,
Replace
Toilet, Commercial Water Closet, Replace
Boiler, Gas, HVAC, 20 to 125 MBH, Replace
Radiator, Hydronic, Column/Cabinet Style (per
EA), Replace
Split System, Fan Coil Unit, DX, 3 TON, Replace
Split System, Condensing Unit/Heat Pump,
Replace
Split System, Fan Coil Unit, DX, 2 to 2.5 TON,
Replace
Split System, Fan Coil Unit, DX, Replace
Split System, Condensing Unit/Heat Pump,
Replace
Split System, Condensing Unit/Heat Pump,
Replace
Fire Extinguisher, Wet Chemical/CO2, Replace
Distribution Panel, 120/208 V, Replace
Emergency & Exit Lighting, Exit Sign, LED,
Replace
Standard Fixture w/ Lamp, any type, w/ LED
Replacement, Replace
Parking Lots, Pavement, Asphalt, Seal & Stripe
Sidewalk, Brick/Masonry Pavers, Replace
Storage Tank Propane, Site Fuel, Underground,
1000 GAL, Replace
Exterior Fixture w/ Lamp, any type, w/ LED
Replacement, Replace
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

FY27

FY28

FY29

FY30

FY31

$5,000 align with circuit courthouse ashpalt project

$0
$5,000
$0

$5,000

Updated 03/26/2026

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TRANSFER STATION
Cost Description

FY27

FY28

FY29

FY30

FY31

Exterior Walls, Metal/Insulated Sandwich Panels, Replace
Roofing, Metal, Replace
Flooring, Laminate Faux Wood, Replace
Ceiling Finishes, Gypsum Board/Plaster, Replace
Plumbing System, Supply & Sanitary, Low Density (excludes fixtures), Replace
Baseboard Heater, Electric, 4 LF, Replace
Air Conditioner, Window/Thru-Wall, Residential, Replace
Air Conditioner, Window/Thru-Wall, Residential, Replace
Air Conditioner, Window/Thru-Wall, Residential, Replace
Fire Extinguisher, Wet Chemical/CO2, Replace
Distribution Panel, 120/240 V, Residential Style, Replace
Distribution Panel, 120/240 V, Residential Style, Replace
Distribution Panel, 120/208 V, Replace
Electrical System, Wiring & Switches, Average or Low Density/Complexity, Replace
Interior Lighting System, Full Upgrade, Medium Density & Standard Fixtures, Replace
Special Fixture w/ Lamp, Metal Halide, Replace
Special Fixture w/ Lamp, High Pressure Sodium (HPS), Warehouse/Manufacturing, Replace
Security/Surveillance System, Full System Upgrade, Average Density, Replace
Vehicle Weigh Scale, In-Ground, Replace
Residential Appliances, Refrigerator, 14 to 18 CF, Replace
Shed/Gazebo/Shade Structure, Wood or Metal-Framed, Standard, Replace
Shed/Gazebo/Shade Structure, Wood or Metal-Framed, Standard, Replace
Shed/Gazebo/Shade Structure, Wood or Metal-Framed, Standard, Replace
Pavement, Asphalt, Pavement, Asphalt, Mill & Overlay
**Loading Dock/Concrete Structure
Fences & Gates, Vehicle Gate, Chain Link Manual, Replace
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

$100,000

$336,700
$30,000
$30,000
$466,700
$30,000

$100,000

$336,700

**make repairs to interior tipping floor back wall/concrete or steel plate installation

Updated 03/26/2026

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CLORE HOUSE
Cost Description

FY26

FY27

FY28

FY29

FY30

Caulking, Window Edge/Trim, per 12 SF
Window (or 14 LF), Replace
Exterior Door, Wood, any type, Refinish
Roofing, Metal, Replace
Roof Appurtenances, Chimney/Cupola,
Moderate Rehabilitation, Repair
Roof Appurtenances, Gutters &
Downspouts, Aluminum w/ Fittings,
Replace
Interior Door, Wood, Solid-Core, Replace
Wall Finishes, any surface, Prep & Paint
Flooring, Wood, Strip, Replace
Flooring, Vinyl Tile (VCT), w/ Asbestos
Abatement, Replace
Flooring, Vinyl Sheeting, Replace
Ceiling Finishes, any flat surface, Prep &
Paint
Water Heater, Electric, Residential,
Replace
Plumbing System, Supply & Sanitary, Low
Density (excludes fixtures), Replace
Storage Tank, Fuel, Interior, Replace
Boiler, Oil, HVAC, Replace
Radiator, Hydronic, Column/Cabinet
Style (per EA), Replace
Split System Ductless, Single Zone, 1.5 to
2 TON, Replace
Split System Ductless, Multi Zone, per 1 to
2 TON FCU, Replace
Distribution Panel, 120/208 V, Replace
Interior Lighting System, Full Upgrade,
Low Density & Standard Fixtures, Replace
Fire Alarm System, Full System Upgrade,
Basic/Zoned, Upgrade/Install
Foodservice Equipment, Freezer, Chest,
Replace
Healthcare Equipment, Defibrillator
(AED), Cabinet-Mounted, Replace
Residential Appliances, Range Hood,
Vented or Ventless, Replace
Residential Appliances, Cooktop,
Countertop, Replace
Residential Appliances, Dishwasher,
Replace
Shed/Gazebo/Shade Structure, Wood or
Metal-Framed, Basic/Minimal, Replace
Shed/Gazebo/Shade Structure, Wood or
Metal-Framed, Basic/Minimal, Replace
Parking Lots, Aggregate/Stone, Surface
Gravel, Replenish
Total Cost by FY
Total Cost from FY27-FY31

Total Cost of Recommended FY27

Updated 03/26/2026

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HOOVER RIDGE MAINTENANCE BUILDING
Cost Description
Exterior Walls, Metal Siding, Replace
Windows
Roofing, Metal, Replace
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

FY26

FY27

$0
$0
$0

FY28

FY29

FY30

Updated 03/26/2026

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414 NORTH MAIN STREET
Cost Description

FY27

FY28

Window, Aluminum Double-Glazed, 28-40 SF,
Replace
Roof Appurtenances, Gutters & Downspouts,
Aluminum w/ Fittings, Replace
Toilet Partitions, Plastic/Laminate, Replace
Flooring, Vinyl Tile (VCT), Replace
Flooring, Carpet, Commercial Standard, Replace
Flooring, Carpet, Commercial Tile, Replace
Water Heater, Electric, Commercial ( 12 kW), 30 to
80 GAL, Replace
Drinking Fountain, Wall-Mounted, Bi-Level,
Replace

FY29

FY30

FY31

$ 30,000

Split System, Condensing Unit/Heat Pump, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Fan Coil Unit, DX, 3.5 to 5 TON,
Replace
Split System, Fan Coil Unit, DX, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Fan Coil Unit, DX, Replace
Split System, Condensing Unit/Heat Pump, Replace
Split System, Fan Coil Unit, DX, 3.5 to 5 TON,
Replace
Fire Extinguisher, Wet Chemical/CO2, Replace
Emergency & Exit Lighting, Exit Sign, LED, Replace
Interior Lighting System, Full Upgrade, Medium
Density & Standard Fixtures, Replace
Fire Alarm Panel, Fully Addressable, Replace
Fire Alarm Panel, Annunciator, Replace
Fire Alarm System, Full System Upgrade,
Basic/Zoned, Install
Residential Appliances, Refrigerator, 14 to 18 CF,
Replace
Casework, Countertop, Plastic Laminate, Replace
Fixed Seating, Auditorium/Theater, Metal
Cushioned Standard, Replace
Office Furniture & Cubicles, Budgetary Upgrade,
High-End, Replace
Parking Lots, Pavement, Asphalt, Seal & Stripe
Parking Lots, Pavement, Asphalt, Mill & Overlay

$ 16,000
$ 127,000

Sidewalk, Concrete, Small Areas/Sections, Replace
Pole Light Fixture w/ Lamps, any type 20' High, w/
LED Replacement, 400 W, Replace
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

$0 $173,000

$173,000
$0

Updated 03/26/2026

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410 NORTH MAIN STREET
Cost Description
Window, Aluminum Double-Glazed, 2840 SF, Replace
Exterior Door, Aluminum-Framed &
Glazed, Standard Swing, Replace
Roofing, Metal, Replace
Roof Appurtenances, Gutters &
Downspouts, Aluminum w/ Fittings,
Replace
Flooring, Vinyl Tile (VCT), Replace
Flooring, Carpet, Commercial Standard,
Replace
Water Heater, Electric, Residential, 30
to 52 GAL, Replace
Drinking Fountain, Wall-Mounted, BiLevel, Replace
Split System, Fan Coil Unit, DX, 2 to 2.5
TON, Replace
Split System, Fan Coil Unit, DX, Replace
Split System, Condensing Unit/Heat
Pump, 4 TON, Replace
Split System, Condensing Unit/Heat
Pump, 5 TON, Replace
Split System, Fan Coil Unit, DX, 3.5 to 5
TON, Replace
Split System, Condensing Unit/Heat
Pump, Replace
Split System, Condensing Unit/Heat
Pump, 2 TON, Replace
Fire Extinguisher, Wet Chemical/CO2,
Replace
Distribution Panel, 120/208 V, 200
AMP, Replace
Distribution Panel, 120/240 V, 200
AMP, Replace
Lighting Controls, Emergi-Lite For
Battery Operation, Replace
Emergency & Exit Lighting, Exit Sign,
LED, Replace
Interior Lighting System, Full Upgrade,
High Density & Standard Fixtures,
Replace
Fire Alarm Panel, Fully Addressable,
Replace
Fire Alarm System, Full System Upgrade,
Basic/Zoned, Install
Roadways, Pavement, Asphalt, Mill &
Overlay
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

FY27

$0
$60,000
$0

FY28

FY29

$ 60,000
$0 $60,000

FY30

FY31

Updated 03/26/2026

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CRIGLERSVILLE MUSEUM
Cost Description

FY27

FY28

FY29

FY30

FY31

Exterior Walls, Aluminum Siding,
Replace
Roofing, Metal, Replace
Interior Door, Wood, Solid-Core,
Replace
Wall Finishes, Wood Paneling,
Refinish
Flooring, Wood, Strip, Refinish
Toilet, Commercial Water Closet,
Replace
Baseboard Heater, Electric, 8 LF,
Replace
Air Conditioner, Window/ThruWall, Residential, Replace
Distribution Panel, 120/240 V,
Residential Style, Replace
Interior Light Fixtures,
Residential Common Areas, per
SF, Replace
Parking Lots, Pavement, Asphalt,
Seal & Stripe

remove and handle in operations as needed

as needed

Total Cost by FY

Total Cost from FY27-FY31
Total Cost of Recommended
FY27

Updated 03/26/2026

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EMS STATION
Cost Description
Exterior Walls, any surface, Clean
Exterior Walls, Vinyl Siding, Replace
Window, Aluminum Double-Glazed, Replace
Roofing, Metal, Membrane, Puf, Replace
Roof Appurtenances, Gutters & Downspouts, Aluminum w/ Fittings, Replace
Suspended Ceilings, Acoustical Tile (ACT), Replace
Wall Finishes, any surface, Prep & Paint
Flooring, Carpet, Commercial Standard, Replace
Split System, Fan Coil Unit, DX, 1 to 1.5 TON, Replace
Split System, Condensing Unit/Heat Pump, Replace
Distribution Panel, 120/240 V, Residential Style, 100 AMP, Replace
Supplemental Components, Circuit Breaker/Disconnect, 200 AMP, Replace
Interior Light Fixtures, Residential Common Areas, per SF, Replace
Security System, Full System Upgrade, Average Density, Replace
Casework, Cabinetry, Economy, Replace
Countertop,, Countertop, Plastic Laminate, Replace
Parking Lots, Pavement, Asphalt, Seal & Stripe
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended FY27

FY27

FY28

FY29

FY30

FY31

150,000

$150,000
$150,000
$150,000

Updated 03/26/2026

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KEMPER MANSION
Cost Description
Balcony Structure, Wood,
Replace
Stairs, Wood, Exterior, Replace
Stairs, Wood, Interior, Refinish
Window, Wood Historical, 2840 SF, Restore
Flooring, Carpet, Commercial
Standard, Replace
Ceiling Finishes, any flat surface,
Prep & Paint
Water Heater, Electric,
Residential, 30 to 52 GAL,
Replace
Toilet, Commercial Water
Closet, Replace
Toilet, Commercial Water
Closet, Replace
Split System, Condensing
Unit/Heat Pump, 3 TON,
Replace
Split System, Fan Coil Unit, DX,
3.5 to 5 TON, Replace
Split System, Condensing
Unit/Heat Pump, 4 TON,
Replace
Distribution Panel, 120/208 V,
200 AMP, Replace
Distribution Panel, 120/208 V,
200 AMP, Replace
Casework, Countertop, Plastic
Laminate, Replace
Casework, Cabinetry, Standard,
Replace
Total Cost by FY
Total Cost from FY27-FY31
Total Cost of Recommended
FY27

FY26

FY27

$0
$0

FY28

FY29

FY30

Updated 03/26/2026

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Madison County Public Schools Capital Improvement Plan 2024-2034

Location

Notes

2024-25

2025-26

2026-27

MPS

Fire Supression System
$374K

WYES

Fire Supression System
$831K Fire Alarm System
Upgrade $356K

Make Up Air Units & BAS
$1,752,826 nside Fan Coil
Units 250K (12 of 56=$60K
this year)

WWMS

Fire Alarm Panel 20K

New Electric Panel Boxes Flooring $381K Wall
25K, Bleacher Motors$17K Finishes $312K

Fire Alarm and
Supression $200K

SBO

Fire Alarm $46K Fire
Supression $154K

Other

2028-2029

2029-30

Re-surface asphalt
playground area 17k

MCHS

Alt Ed.

2027-28

Intercom $196K Repoint
Brick $644K Interiors
$238K Low Volatge and
Data $178K Elevator
$100K

Interior Lighting $540K
Flooring $462K (2024)
Roof Repairs $50K

2031-32

Acoustical Tile $361K Casework $406K Slate
Wall Finishes $238K Roof $1M Built Up Roof
(2024)
$205K

Boilers $52K

BAS $692K

Windows $25K,HVAC
Replacement $75K

Electrical Upgrades
$30K Flooring $85K

HVAC Replacement and Electrical $77k
Controls $80K Remander
of windows 200K
Walls/Finishes 68K, Low
Voltage $46K

Exterior Doors
Facilities Vehicle $45K
$19,973 BAS Software Exterior Doors $71,077
& CPU $10,500 Press Tech- MCHS Auditorium AV
Box Roof $11,000
$123,692

Division- Milling and
Paving $250K TechCameras $40K, Access
Control MPS $35K,
Intelligent Control Boards
Divsion $23K, Door
Reader Boards Division
$42K Study 38K

Division- Milling and
Paving $250K Replace
Electric Lift for Facilities
$30K 2 mowers $26K
Tech-Mitel Phone
System?

Buses $283K

Buses $75K, Buses $225k

Buses $150K, Buses $150k Buses $300K

2033-34

Roof 850K (2040)

Roof $171K Windows
$154K

Gym Bleachers $322,217 Ceiling Finishes
$74K

Roof $150K

2032-33

Wall Finishes $156K

Floor Tile 45K (8
Electrical Panels $71K
rooms), Brick Repoint
10K,Track Replacement
$243,504

Window Replacement $30K

2030-31

Interior Lighting
$430K
4 HVAC Roof Top Units
$400K

3 HVAC Root Top
Units $300k 1 Make
up Air Unit $60K

Ceilings $91K Flooring
$135K Lighting $139K

Duct Work $123K

Flooring $ 517K Wall
Finishes $486K

Tech- Instructional Baseball Field Lighs
Panels $210K
$100K Field House
$12KServer Rack & Grading $150K
Temp Control
WYES/MPS $30K

Estimated Total
Buses
Total Debt
Financed Items
Total Non-Debt
Financed
Priorities

Buses $300K

$19,973

$1,782,826

$515,504

$180,000

TBD

$304,500

$581,769

$1,092,000

$923,000

$944,000

$1,605,000

$412,000

TBD

purple are approved debt financed items
-Red Indicates priority items
MCHS/WWMS Building Systems Failing-Mechanical/Electrical/Plumbing Etc
MCHS/WWMS Renovation/Build-Complete by 2034 Estimate $30-44 million to renovate
Complete Paving- $2,000,000
This is what the School Board currently has in place but will be updated soon based on funding the current priority issues at the high school and middle school.
When the proposed study is completed, the School Board will use the study and the Facility Condition Assessment to better predict future needs past FY27.
For 5-year non-debt financed capital budget planning purposes, we used the figures highlighted that total $4,564,000 plus the $600k for the 3 HVAC units to be done in FY27-FY28 for a total of $5,164,000

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A. FY276 Madison County Animal Control and Animal Shelter
Animal Shelter Fees
CompanionSmall domestic animal such as a dog or cat:
Impoundment fee ....................................................................................................................... $1512
Boarding Fee ....................................................................................... $10 per day or portion thereof
This board fee shall be waived in the event the small domestic animal is claimed by its owner within 24
hours of its impoundment.
Dog adoption fee.......................................................................................................................... $100
Cat adoptions ................................................................................................................................. $80
LivestockLarge domestic animal such as a horse, cow, goat, sheep, or pig, fowl/poultry:
Impoundment fee ....................................................................................................................... $2515
Board fee ...................................................................................... $2010 per day or a portion thereof
Trailer fee .......................................................................................................................... $50 per use
Adoption fee............................................................................................................................. $10045
Dog Tags
Per County Ordinance, $10.00 for the lifetime of the dog, including all male dogs, unsexed male dogs, female
dogs and unsexed female dogs
No kennel tags are issued by Madison County
No dog tag is required for guide dog for a blind person, hearing dog for a deaf/hearing impaired person, service
dog for a mobility impaired person.
Dog tags can be purchased from the Treasurer’s Office.

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B. FY276 Building and Zoning Fee Schedule
Erosion & Sediment Control
**Permits valid for one year**

E&S Land Disturbing Permit

$300 + $200 each additional acre

E&S Control Plan Review

$200 + $100 each additional acre

**(Payable at plan submission) **

Agreement in Lieu of plan (Single Family Dwellings)
E&S Bond (Agreement in lieu of plan for single family dwellings)
Land Disturbing Permit Renewal
Supplemental Plan Review
Re-inspection Fee (after 1st inspection)

$150.00
$1,000.00
50% of initial fee
50% of initial fee
$100.00

**For purpose of computing fees, disturbed area shall be rounded to the
next whole acre up to 10 acres. After 10 acres, additional acreage is 50%**

Zoning
Application for Rezoning (Zoning Map Amendment)

$1,000.00600.00

**Minimum charge of >10 ac.; Add. $200.00100.00 per acre over 10**

Comprehensive Plan Amendment
Proffer/Conditional Zoning Amendment
Zoning Text Amendment
Special Use Permit (SUP)
(SUP), Telecommunications Facility
**Additional fee: Consultant Review
Zoning Certification Letter
Board of Zoning Appeals
Variance Request
**Appeal
Permits
Farm Exempt StructureAgricultural Structure Permit
Zoning Permit (Accessory Structures)
Zoning Permit (New Dwelling/Commercial Structures)
Subdivision Fees
Boundary Line Adjustment Plat/Physical Survey Plat
Family Division Plat
Subdivision Plat, Minimum fee
**Additional, Per Lot
Site Plans
Site Plan Review/Approval, Minimum Fee
Additional Fee, Per Disturbed Acre
Permit Refunds

$1,500.00
$2,000.00
$1,000.00400.00
$750.00500.00
$1,500.00
(Cost)
$50.00
$400.00250.00
$500.00300.00
$50.00
$50.00
$100.00
$350.00
$350.00
$850.00
$150.00
$500.00
$150.00

50% of permit fees may be refunded with written request by the owner/agent.
Plan review fees and state levy are non-refundable.

Reinspection Fees
To be assessed when work is not approved, work not completed after requested, approved
plans not on site or previously failed inspection not corrected.

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Exemption
Madison Co., School Board, Parks and Recreation Authority, Fire Department and Madison Co. Fair are
exempt from permit fees.

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Fee Schedule
Residential
New Construction/Remodel - $.18 per sq. ft. OR $75.00 Minimum
Above Ground Pool (Electrical Included)
$125.00
Change of Contractor
$100.00
Chimney/Fireplace
$75.00 per unit
Code Modification
$75.00
Demolition
$75.00 per unit
Electrical/Upgrade
$.07 per sq. ft./$75.00 min.
Hot Tub/Spas/AG Pool (Electrical Included)
$100.00
In Ground Pool (Electrical Included)
$200.00
Mechanical
$.07 per sq. ft./$75.00 min.
Permit Renewal
$50.00
Plan Review/Plan Amendment
$50.00
Plumbing
$.07 per sq. ft./$75.00 min.
Reinspection Fee
$100.00 ea.
Solar (Electrical Included)
$5 per $1,000 est. cost/$75.00 min.
Temporary Occupancy Request
$50.00
Working w/out Permits
Double Permit Fees
Commercial
New Construction/Remodel - $.20 per sq. ft. OR $75.00 Minimum
Amusement Devises
$125.00 ea.
Change of Contractor
$100.00
Change of Use
$100.00
Code Modification
$75.00
Comm. Plan Amendment
$60.00
Comm. Plan Review
$300.00
Comm. Swimming Pool (No Electrical)
$225.00
Comm. Trade Review/Plan Amendment
$50.00 ea.
Demolition Permit
$75.00
Electrical
$.07 per sq. ft./$75.00 min.
Elevator/Escalator
$125.00
Fire Suppression/Alarms
$.02 per sq. ft../$150.00 min.
Mechanical
$.07 per sq. ft./$75.00 min.
Mobile Office Trailer
$75.00 per unit
Plumbing
$.07 per sq. ft./$75.00 min.
Range Hood/Suppression
$75.00 per unit
Reinspection Fee
$100.00 ea.
Renewal Fee
Signs (Elec. Included)
Solar (Electrical Included)
Tent/Air Support Structure
Working w/out Permits

$75.00 ea./$300. Max
$75.00
$6 per $1,000 estimated cost
$75.00/Electrical $40.00
Double Permit Fees

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Building Code Board of Appeals
Any appeal or matter considered by the Building Code Board of Appeals
*ALL BUILDING PERMITS ARE SUBJECT TO A 2%
STATE LEVY*

$350.00

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C. FY276 Madison County Solid Waste Collection and Disposal Fees
1.

All users of the Madison County transfer station shall be subject to the fees below unless
specifically exempted by the Madison County Board of Supervisors.
Madison County, including the Madison County School Board and the Madison County
Parks and Recreation Authority, and the Madison County Fair are exempted.

Madison County Residents Only: Residential bagged trash: No charge
a. Hang tag will be provided at no charge
b. One small bulk item permitted per week at no charge (less than 25 lbs)
c. Additional or replacement tags $5.00 with a limit of 2 per household

Small home-based Madison County businesses and non-profits may dispose up to 6 - 30
gallon bags per week. Anything over 6 bags will be charged at the established rate per ton.
A hang tag will be provided at no charge

4. Appliances with Freon (refrigerator, air conditioners) ...................................... 20.00 each
a.4. Small refrigerators less than 48" tall............................................................................ $10
5.
6.

Tires – Passenger Car and Truck .......................................................... $73.00 each
Commercial Truck and Tractor…………………………………….. $20.00 each
Furniture if mixed in with bags can be charged by the unit at:
a. Small items (furniture appliances, debris less than 20 lbs) ........................... $2.00
b. Medium items (furniture appliances, debris less than 50 lbs) ....................... $5.00
c. Large items (furniture appliances, debris more than 50 lbs) ....................... $10.00
d. Mattress or box spring ...........................................................................$8.00 each

All other trash (commercial, bulk, etc.) will be weighed and charged at $70.00 per ton

Brush & woody debris ............................................................................ $70.00 per ton
Free brush months (October & March) for residential brush only.

Should the scale be inoperable please refer to the "Scale Inoperative Procedure of 12-913

10. No charge for single stream or scrap metal recycling (not appliances)
11. Items that may have a reclaimed value (re-use) may be held separately by the facility and
reclaiming by residents or non-profits. This is only as space permits, is for residential use
only and is not to be resold. The County is not responsible for and makes no warranty or
representation as to condition or use of any items reclaimed.
12. No hazardous materials accepted
13. Payment is by cash, check or a charge account may be set up once approved.

Formatted: Indent: Left: 0", Hanging: 0.31", Outline
numbered + Level: 1 + Numbering Style: 1, 2, 3, … +
Start at: 1 + Alignment: Left + Aligned at: 0.5" + Tab
after: 0.3" + Indent at: 0.5", Tab stops: Not at 0.3"

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14. Large quantities of recycling may be accepted however rates and logistics shall be
negotiated in advance and subject to the Board of SupervisorsSupervisors’ approval.

D. FY276 Emergency Communications
Secondary structure addresses (ref. Res#2018-12 approved on September 25, 2019) ........................$50.00

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E. FY276 Freedom of Information Act (FOIA) Fees
Fees to produce FOIA requests are charged based on the time spent by the individual(s)
compiling and redacting the record(s) and additional charges.
Staff Time Spent
The fee for time spent is calculated by the employee’s hourly rate multiplied by the time of
production.
There will be no charge for the time spent by the individual(s) compiling and redacting the
record(s) if the time to gather the information takes less than an hour.
If it requires the County Attorney to review, there will be a $100 per hour charge. (i.e. sifting
through attorney-client privilege materials).
Printing Cost
A schedule of the County's costs per page and material costs are outlined below. Copying costs
shall only be assessed on public records that are printed, not on public records that are provided
electronically to requesters. The County may charge for the actual cost of the medium by which
the information is provided (e.g., CD, DVD, flash drive, etc.).
For paper copy reproductions, there will be no charge for copies if reproductions cost total less
than $10.00.
Paper Copy Reproduction (Printing cost)
Color Copy............................................................................................ $0.10/Page
Black & White ..................................................................................... $0.02/page
Postage if Mailed ............................................................... Varies, Standard Postage
Email Cost ............................................................................................ $0.00/email
Flash Drive ........................................................................................... $4.00/Drive

Amended 11/12/2025

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