On the agenda: Hopewell meeting — license plate reader (Apr 14)

AGENDA

CITY OF
HOPEWELL
AGENDA
(804) 541-2408
www.hopewellva.gov
[email protected]

April 14, 2026

REGULAR MEETING

CITY COUNCIL

John B. Partin, Jr., Mayor, Ward #3
Rita E. Joyner, Vice Mayor, Ward #1
Michael B. Harris, Councilor, Ward #2
Ronnie O. Ellis, Councilor, Ward #4
Susan L. Daye, Councilor, Ward #5
Malik D. Wheat, Councilor, Ward #6
Lovena B. Rapole Councilor, Ward #7

Michael C. Rogers, Interim City Manager
Anthony R. Bessette, City Attorney
Sade’ J. Allen, City Clerk

Closed Session – 5:00 P.M.
Open Session – 7:00 P.M.

Call to order and roll call
Call for amendments to the agenda
CLOSED MEETING
SUGGESTED MOTION: I move to go into a closed meeting under Va. Code § 2.2-3711(A)(3), (8),
and (29), to discuss the acquisition or disposition of real property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public body, the award of a
public contract where discussion in an open session would adversely affect the City’s bargaining
position, and to consult with legal counsel regarding specific legal matters (real estate contract
discussions); § 2.2-3711(A)(7), consultation with legal counsel pertaining to actual or probable
litigation, (National Opioid Settlement); § 2.2-3711(A)(1), to discuss personnel matters (Beacon Theater
Board).
Certification Under Virginia Code § 2.2-3712 (D): Were only public business matters (l) lawfully
exempted from open-meeting requirements and (2) identified in the closed-meeting motion discussed in
the closed meeting?
WELCOME TO VISITORS
REPORT OF THE CITY MANAGER
City Manager’s Address – Michael Rogers, Interim City Manager
Crime Summary Report – Gregory Taylor, Chief of Police
Hooray for Hopewell History Presentation – Charles Bennett, Director of Economic Development
ACTIONS RESULTING FROM CLOSED MEETING

PRAYER AND PLEDGE OF ALLEGIANCE
Prayer by Reverend Boggs, followed by the Pledge of Allegiance to the Flag of the United States of
America, led by Mayor Partin
CONSENT AGENDA
All matters listed under the Consent Agenda are considered routine by t h e Council and will be
approved or received by one motion in the form listed. Items may be removed from the Consent
Agenda for discussion under the regular agenda at the request of any Councilor.
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Minutes – March 10, 2026, and March 11, 2026,
Human Resources Report – Yaosca Smith, Director of Human Resources

SUGGESTED MOTION: To adopt the consent agenda
COMMUNICATIONS FROM CITIZENS
CITY CLERK: A Communication from Citizens period, limited to a total of 30 minutes, occurs at
each regular Council meeting. Persons addressing Council approach the microphone, give their name
and, if they reside in Hopewell, their ward number. Each comment is limited to 3 minutes. No person is
permitted to speak on an item scheduled for public hearing. All remarks must be addressed to the
Council as a body. Any person who makes personal, impertinent, abusive, or slanderous statements or
incites disorderly conduct in Council Chambers may be barred from future Communications from
Citizens and removed.
REGULAR BUSINESS
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R-2
R-3
R-4

(Public Hearing) Conditional Use Permit for 1001 Perrymont Road, and 225
South 15th Avenue – Chris Ward, Director of Planning and Development
(Public Hearing) Modification to development standards 915 Riverside Avenue –
Chris Ward, Director of Planning and Development
(Public Hearing) Ordinance Authorizing the Issuance of General Obligation
Bonds –Stacey Jordan, Deputy City Manager
Supplemental Appropriation for the School Board – Janel English, Director of
Finance for Public Schools
ADJOURNMENT

CLOSED
MEETING

REPORTS OF
THE CITY
MANAGER

Hopewell Police
Department Crime
Summary
April 14, 2026

HOPEWELL POLICE DEPARTMENT
CRIME SUMMARY
Reporting Date: April 6 ,2026

5 Year Average to 4/30

HOPEWELL POLICE DEPARTMENT
CRIME SUMMARY
Reporting Date: April 6, 2026

HOPEWELL POLICE DEPARTMENT
Reporting Date: April 6, 2026

Subject to change as
forensic results are returned

HOPEWELL POLICE DEPARTMENT
Reporting Date: April 7, 2026

Verified Shots Fired Jan 1,2026 April 7, 2026

2024
Yearly
Total

2025
Yearly
Total

2026
Thus far

64

54

6

Neighborhood Watch Meetings

City Point – 1st Wednesday of every month from 6:00 pm-7:00 pm @ PD Multipurpose
Room. Ms. Debbie Randolph is the NW Captain.
Ward 5-Farmingdale – 1st Monday of every month from 6:00 pm-7:00 pm @ Wesley
United Methodist Church. Mrs. Sha’rah Fuller is the NW Captain.
Cobblestone – 3rd Wednesday every other month @ 1:00 pm @ Cobblestone Rec.
Center.
Kippax Dr – 3rd Thursday of every month at Mr. Brown residence @ 3807 Gloucester Dr.
Ward 7–Autumn Woods—They meet on Autumn Terrace Ave on the first Monday of each
month from 6:00 p.m. to 7:00 p.m. Ms. Michelle Taylor is the NW Captain.
Ward 3 – 2nd Wednesday of every month, 6:00 pm-7:00 pm @ Power’s Memorial Church.
Pastor Roger Crump & Greg McDaniel are the NW Captains.
Ward 2 & 6(combined)-Arlington Heights: The 4th Tuesday of the month is from 6:00
p.m. to 7:00 p.m. at Friendship Baptist Church. Mr. Michael Mahan is the NW Captain.
Ward 4-2nd Thursday from 6:00 pm -7:00 pm at Joy Fellowship Church. Sha’rah Fuller NW
Captain

Hiring-Recruitment
April 2026

 The next applicant testing is April 25, 2026 @ CCJA.
Three ECOs are vacant. Two ECO applicants in the background stage
5 Police Positions are unfilled. 3 applicants remain in the background.
The following recruitment events are scheduled:
04/17 VSU – Building Bridges
05/17 Vale event Ashland, VA
06/11 TAP Thursday – Fort Lee
08/11 TAP Thursday – Fort Lee

 Corry Young Wards -1&3- [email protected]
Ryan Hayberg Ward-2 [email protected]
Michael Redavid Ward-6 & Cobblestone
[email protected]

Community
Policing
Officers by
Wards

Thomas Jones Ward-4 [email protected]
Tiffany Sherard Ward-7 [email protected]

Community Engagement Activities





The Tri-City Police memorial breakfast is scheduled for May 7, 2026, with
a start time of 7:00 am and is being held at the Hopewell Moose Lodge.
4/10 – “Little Feet Meet,” which is a special Olympics field day, will start
at 0945 @ Merner Field.
4/17 – Q&A @ Virginia State University with CJ Students. The times are
from 1:00 pm -5:00 pm.
4/25 – Drug Takeback will be held at Police HQs from 10:00 am-2:00 pm.

Hooray for Hopewell
History 250 Celebration
A VA250 History Event
June 27th 2026

Virginia 250 Celebrations
What is VA250?
VA250 is Virginia’s official initiative to commemorate the 250th
anniversary of the American Revolution (1776–2026).
VA 250 is a statewide commemoration leading up to America’s 250th
birthday in 2026.
Focused on Virginia’s central role in the founding of the United
States. Supports events, tourism, and education across communities.
Designed to drive visitation and economic activity through heritage
tourism.
Communities are encouraged to create events that commemorate,
celebrate and educate the public about contributions from their area
of Virginia in the forming of our nation.

Hooray for Hopewell History 250 Celebration
What is the Hopewell Department of Tourism planning?
Family fun event with Hopewell history theme
Date / Time: June 27th, 2026, from 12pm- 7pm
Locations: Downtown Hopewell & Appomattox Manor
Planned Activities:
- History walking tours
- Trolley Tour through City Point to Appomattox Manor
- Children's activities (Kayak pool, Inflatables, Arts, Ballons)
- Live music with patriotic music and spoken word history
- Civic groups and community partner engagement
- City of Hopewell Safety/Law Enforcement engagement

Hooray for Hopewell History 250 Celebration

Hooray for Hopewell History 250 Celebration
History Sidewalk Tour:
Visitors will follow a series of history information
boards located throughout downtown. These
boards will educate them on the role of City Point
and Hopewell in the founding of our nation and the
continued efforts to create a more perfect union.
Focus Areas:
- People who made contributions
- Places where historic events took place
- Products made in Hopewell of significance

Credit:

Collaboration with National Park Service

Appomattox Manor
We have been coordinating with the
National Park Service to be a part of
this celebration day. We are planning
for trolley rides between downtown and
the manor throughout the day and live
patriotic music on the grounds in the
early evening.

CONSENT
AGENDA

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MINUTES OF THE MARCH 10, 2026 CITY COUNCIL REGULAR MEETING

A REGULAR meeting of the Hopewell Council was held on Tuesday, March 10, 2026, at 5:00
p.m.
PRESENT:
John B. Partin, Mayor
Rita Joyner, Vice Mayor
Michael Harris, Councilor
Susan Daye, Councilor
Malik Wheat, Councilor
Lovena Rapole, Councilor
Vice Mayor Joyner makes a motion to go into closed meeting under Va. Code § 2.2-3711(A)(3),
(8), and (29), to discuss the acquisition or disposition of real property, where discussion in an
open meeting would adversely affect the bargaining position or negotiating strategy of the public
body, the award of a public contract where discussion in an open session would adversely affect
the City's bargaining position, and to consult with legal counsel regarding specific legal matters
(real estate contract discussions, support agreement with the EDA, lease for city department
offices); § 2.2-3711(A)(1), to discuss personnel matters including (appointment to the Recreation
Commission, City Attorney annual evaluation, City Clerk six month evaluation, and review City
Manager finalists), and § 2.2-3711(A)(29) (health insurance renewal with One Digital).
Councilor Rapole seconds the motion.
ROLL CALL

Councilor Harris- Yes
Mayor PartinYes
Councilor EllisAbsent
Councilor DayeYes
Councilor Wheat- Yes
Councilor Rapole- Yes
Vice Mayor Joyner- Yes
Motion Passes 6-0

Councilor Wheat makes a motion to reconvene to open meeting. Vice Mayor Joyner seconds the
motion.
ROLL CALL

Councilor HarrisMayor PartinCouncilor EllisCouncilor DayeCouncilor Wheat-

Yes
Yes
Absent
Yes
Yes

Councilor Rapole- Yes
Vice Mayor Joyner- Yes
Motion Passes 6-0
CERTIFICATION PURSUANT TO VIRGINIA CODE §2.2-3712 (D): Were only public
business matters (1) lawfully exempted from open-meeting requirements and (2) identified in the
closed-meeting motion discussed in the closed meeting?
PRESENT:

John B. Partin, Mayor
Rita Joyner, Vice Mayor
Michael Harris, Councilor
Susan Daye, Councilor
Malik Wheat, Councilor
Lovena Rapole, Councilor
REGULAR MEETING

City Manager’s Report - Michael Rogers, Interim City Manager
The meeting began with the City Manager, Michael Rogers, addressing the mayor
and council to open the evening’s proceedings. He introduced the first agenda
item, which was a presentation on water renewal efforts.
Hopewell Water Renewal Update - Matt Ellinghaus, Director of Hopewell Water Renewal
Matthew Ellinghaus, Director of Water Renewal, delivered an initial update to the mayor and
council after approximately three weeks in his role, outlining both operational conditions and
ongoing challenges within the city’s water renewal system. He reported that, while there are
notable operational and maintenance challenges—largely due to previously deferred
maintenance—progress is being made through an active maintenance plan to restore processes
and improve system performance incrementally. He also highlighted ongoing efforts to evaluate
ammonia levels in preparation for stricter regulatory limits expected at the end of the current
permit term. Compliance will require detailed studies and planning in coordination with the
Virginia Department of Environmental Quality (DEQ), with a formal plan due by the end of the
year.
Ellinghaus discussed the status of the “fourth supplement,” which remains under negotiation
and is expected to address billing structures, nitrogen allocation, and emergency funding
provisions, and may also intersect with broader charter amendments and participation from
additional jurisdictions, such as Prince George and Fort Lee. He acknowledged that further
review is needed to determine how those entities may factor into cost-sharing or participation
decisions. In response to council questions, he clarified that ammonia compliance issues affect
both residential and industrial sources because of a single regulatory limit, which is expected to

decrease significantly, creating a substantial system-wide impact. He also noted uncertainty
regarding eligibility for additional water quality improvement grants, but emphasized that all
funding opportunities will be explored.
From a staffing perspective, Ellinghaus identified workforce shortages as a significant concern,
with approximately 20% of positions vacant, reflecting a broader industry-wide challenge in
recruiting qualified wastewater professionals. He briefly mentioned pump station and collection
system updates, indicating that a more detailed report would be provided in the coming months.
He then reviewed capital project progress, highlighting several completed upgrades—including
elevator improvements, electrical switchgear replacement, and equipment rehabilitations—as
well as numerous ongoing and planned projects tied to operational efficiency and regulatory
compliance. He explained that some projects are categorized as “business case” items, meaning
they are necessary but not immediately mandated, requiring prioritization based on timing,
funding, and overall system needs.
Ellinghaus also provided an overview of the DEQ consent order resulting from violations
identified in 2025. He explained that the order is currently in the public notice phase and is
expected to be finalized by mid-April, at which point compliance timelines will formally begin.
He noted that many required improvements are already underway or completed, positioning the
city ahead of schedule in some respects. Importantly, he reported that no fines or penalties were
imposed, allowing resources to remain focused on system improvements.
Council members engaged with questions regarding project prioritization, funding
opportunities, and specific infrastructure concerns, such as the oxygen plant replacement, which
Ellinghaus described as a medium priority due to the availability of alternative operational
measures, albeit at a higher cost. The council expressed appreciation for Ellinghaus’s early
progress and leadership, as well as for staff efforts and collaboration with DEQ. Members also
acknowledged that current infrastructure challenges stem from years of underinvestment, while
emphasizing support for ongoing efforts to modernize and strengthen the utility system. The
discussion concluded with a brief update on the review process for operations and maintenance
proposals, with evaluation scoring underway and further deliberations to follow.
Crime Summary Report – Gregory Taylor, Chief of Police
Police Chief Taylor presented the Police Department’s March Crime Center report, providing an
overview of crime trends, departmental activity, and ongoing initiatives. He reported significant
reductions in crime, noting that as of early March, violent crime had decreased by 40%, property
crime by 6%, and overall major crime by 15%. Compared with 2023 benchmarks, the reductions
were even more pronounced, with violent crime down 44%, property crime down 29%, and total
major crime down 32%. He indicated that future reports will expand comparisons to include data
from 2022 through 2026 to reflect trends since the implementation of new policing technologies.
In response to council questions, the Chief clarified that a recent homicide was not included in
the report due to timing, as it occurred just outside the reporting period, and confirmed that a
suspect is in custody and the case remains under investigation. He also provided updates on

public health-related incidents, reporting three total suspected opiate overdoses in 2026 so far
(including one non-fatal incident during the current period), and a cumulative total of 67
overdoses—13 fatal and 54 non-fatal—since 2021. Additionally, he highlighted a dramatic
reduction in verified shots-fired incidents, with only 3 recorded in 2026, compared with 54 in
2025 and 64 in 2024.
The Chief addressed staffing and recruitment challenges, noting vacancies in both police officer
and emergency communications roles, though progress is being made through ongoing hiring
efforts and recruitment events at local colleges and universities, as well as through community
outreach programs. He detailed recent and upcoming engagement activities, including
participation in career fairs and community events, and the launch of an eight-week Citizen
Academy to increase public awareness and involvement. Community policing efforts remain
steady, with plans to expand staffing in certain wards.
He also summarized results from a traffic speed study conducted near West End Christian
School, which found no speeding violations during school hours and minimal violations overall,
indicating effective compliance in that area. Finally, the Chief discussed a proposed federal
earmark funding request of up to $1 million to enhance public safety technology, including
license plate reader systems, mobile surveillance units, and video integration tools. He noted that
contingency plans are being explored in case the funding is not approved, including scaling back
the project and identifying alternative financing options.
Council members expressed appreciation for the department’s progress in reducing crime and
maintaining community safety, as well as for its outreach efforts. Additional comments
highlighted the value of neighborhood watch meetings and interdepartmental collaboration,
particularly with the fire department, and encouraged continued public participation in
community engagement initiatives. The segment concluded with acknowledgment of strong
community involvement in recent city events.
PRAYER AND PLEDGE OF ALLEGIANCE
Prayer by Pastor Hart followed by the Pledge of Allegiance to the flag of the United States by
Mayor Partin.
Councilor Daye makes a motion to adopt the consent agenda. Councilor Wheat seconds the
motion.
ROLL CALL

Councilor Harris- Yes
Mayor PartinYes
Councilor EllisAbsent
Councilor DayeYes
Councilor Wheat- Yes
Councilor Rapole- Yes
Vice Mayor Joyner- Yes
Motion Passes 6-0

COMMUNICATIONS FROM CITIZENS
Mark Burroughs, Ward 3
Mark Burroughs addressed the council during public comment, beginning by expressing
appreciation for the organization and execution of the recent town hall for city manager
candidates. However, he raised concerns about council responsiveness to citizens, referencing a
prior comment made by the City Manager and stating that while he did not accept the apology
offered, he viewed the remark as an honest reflection of a broader issue. Burroughs conveyed
that he and others feel their concerns are sometimes treated as a burden rather than a priority,
emphasizing the importance of council members actively listening and valuing public input.
While acknowledging that the current council may be performing better than some past
leadership, he urged them to place greater weight on citizen perspectives, noting that governance
should prioritize people over purely financial considerations.
He also addressed the Police Department’s discussion of implementing Flock camera
technology, recognizing its effectiveness in aiding criminal investigations in some jurisdictions.
At the same time, he cautioned that certain communities across the country have chosen to
discontinue its use, and he encouraged the council to further research potential concerns or
drawbacks before making a financial commitment. He concluded by urging careful consideration
of both the benefits and any possible issues associated with adopting such technology.
Ed Houser, Ward 5
Ed Houser spoke during public comment to raise concerns about the city’s paving schedule in
Ward Five. He questioned why Richmond Street and South 20th Street had been excluded from
the planned paving work, noting that both streets are centrally located in the neighborhood and
surrounded by roads scheduled for improvement. Houser stated that the condition of these streets
is comparable to that of others that have been prioritized, and he expressed confusion and
frustration over their omission. He urged the council to reconsider or explain the decision to skip
these two roads, emphasizing the inconsistency in the current paving plan.
Mayor Partin responded to concerns about omitted streets in the paving schedule by explaining
that the issue is part of a broader pattern affecting multiple neighborhoods. He noted that streets
in areas such as Machen Hills and Appomattox Heights have similarly been overlooked. The
Mayor attributed these gaps to delays in executing paving projects as originally planned,
combined with inflation-driven cost increases, which have forced the city to make cuts and
adjust priorities. He emphasized, however, that the city is aware of these omissions and is
actively working to address them through additional paving efforts in the future.

Regular Business

R-1 - Local Choice (TLC) Annual Renewal - Yaosca Smith, Director of Human Services
Mary Jones presented the city’s upcoming health insurance renewal options on behalf of HR and
OneDigital, outlining a significant projected increase and proposed plan adjustments for council
consideration. She reported that the renewal reflects a 15.7% increase in overall costs, nearly $1
million, of which approximately $800,000 would impact the city and about $180,000 would
affect employees. She noted that, given market conditions and plan performance, this increase is
consistent with broader healthcare trends.
To mitigate the financial impact, Jones presented a recommended alternative plan design that
would reduce the increase to approximately $357,000 total, with about $293,000 borne by the
city and roughly $64,000 by employees. This proposal includes offering three plan options—the
Key Advantage 500, Key Advantage 1000, and a High-Deductible Health Plan—while
eliminating the existing 250 plan. She explained that these adjustments are intended to balance
cost control with maintaining competitive benefits.
Jones also outlined several changes that would take effect on July 1, regardless of the plan
selected. These include modifications to prescription drug coverage, where tiers two through four
will now require a $150 deductible before copays apply, and tier four medications will shift to a
coinsurance model with a capped cost. Additionally, GLP-1 medications will only be covered if
tied to a qualifying medical condition, rather than for general weight loss purposes. Changes to
the high-deductible plan were also noted, with slightly higher deductible thresholds required to
remain compliant with IRS regulations for health savings account eligibility.
Further updates include expanding access to the Employee Assistance Program (EAP) to all city
employees, rather than limiting it to those enrolled in a specific plan. Jones concluded by
reiterating the recommendation for council to consider the revised plan structure and contribution
levels, noting that a decision is expected following further review in the coming weeks.
R-2 – Budget Presentation for Public Safety, Public Works, Information Technology, City
Clerk, and Recreation and Parks – Stacey Jordan, Deputy City Manager
Public Safety: Police Chief Taylor returned to present an overview of the Hopewell Police
Department’s proposed budget and organizational structure. He began by outlining the
department’s mission to protect life and property and maintain public order, noting that
operations are organized into three divisions—field services, administrative services, and support
services—all reporting through the chain of command to the Deputy Chief and ultimately to the
Chief. He detailed staffing levels, including 68 sworn officers (with 62 currently filled), 23
authorized full-time civilian positions (20 filled), and 8 part-time civilian roles (7 filled),
emphasizing the department’s reliance on both sworn and civilian personnel.
Focusing on performance indicators, the Chief highlighted projected increases in service
demand. As of February 2026, the department had already handled over 10,000 911 calls for the
fiscal year, with projections reaching 16,000 by year’s end. He attributed this anticipated rise to
the combined call volume for police, fire, and medical services, as well as increased public

confidence, leading to more reporting. Other projected increases included animal control calls
(from approximately 2,000 to 3,000), physical arrests (from 402 to 700), building checks (from
over 47,000 to 52,000), and accident reports (from 355 to 400). Some council members
questioned the significant jump in projected 911 calls, and the Chief acknowledged it was a
projection that could be discussed further.
He then outlined the department’s proposed budget for the upcoming fiscal year, which totals
approximately $14.86 million—an increase of about $602,000 over the current budget. He
clarified that the majority of this increase is attributable to salaries and benefits. Operational
expense increases account for roughly $158,000 and include higher costs for training contracts
(such as with the regional criminal justice academy), as well as modest increases in supplies,
including K-9 veterinary care.
The presentation concluded with confirmation that the proposed budget reflects both rising
operational demands and personnel-related costs, and council members acknowledged the
overview and asked only a few follow-up questions before moving on.
Fire Chief Ruppert presented the Fire Department’s budget, beginning with a real-world incident
to illustrate operational challenges. He described a recent structure fire response in which limited
staffing and apparatus availability resulted in only a small team responding, well below the
national standard of approximately 42 personnel for such incidents. While the situation was
resolved without escalation, he emphasized that the outcome hinged on circumstances and
highlighted the risks the department faces daily. He further explained that modern fire
conditions, including the prevalence of synthetic materials, significantly accelerate fire growth,
leaving roughly eight minutes to respond before conditions become unsurvivable.
Ruppert underscored ongoing operational strain due to high call volume and limited resources,
noting that it is common for multiple units to be tied up simultaneously, particularly with EMS
calls, which impacts overall response capability. He explained that while the department was
asked to consider 5–10% budget cuts, the majority of its budget is tied to salaries and essential
functions, leaving very little discretionary spending. As a result, even maintaining a flat budget
effectively equates to a reduction due to rising costs for equipment, software, and supplies.
On the capital side, he identified several urgent infrastructure needs, including a failing sewer
line at Station 2, ongoing structural and water issues at Station 1—which is nearing 100 years
old—and a funding gap for a replacement burn building used for training. While a grant has been
secured for the burn building, higher-than-expected bids have created a shortfall, and the project
is being restructured to reduce costs.
The primary focus of his request was personnel. Ruppert proposed adding six firefighter
positions at a cost of approximately $59,000 for the first year, contingent on receiving a federal
SAFER grant to offset most of the expense. These positions would allow the department to keep
a new ladder truck in service consistently and begin transitioning to a revised shift schedule
(from 24/48 to 24/72), aimed at reducing fatigue and improving firefighter health and safety. He
outlined a four-year phased staffing plan, ultimately costing up to $1.25 million annually when
fully implemented, but noted that even partial implementation would yield meaningful benefits.

Ruppert supported the staffing proposal with data showing dramatic increases in call volume
over time, significant after-hours demand, and the physical and mental health toll on firefighters,
including reduced life expectancy and higher rates of illness and stress-related conditions. He
emphasized that current schedules no longer align with modern operational demands and that
adjustments are necessary to maintain both workforce well-being and service effectiveness.
Public Works: Monique Robertson presented the Public Works Department’s operational
budget, outlining the structure, funding sources, and key financial requests for the upcoming
fiscal year. She explained that Public Works operates through two main divisions—Operations
and Engineering/Stormwater—and manages four primary funding streams: the solid waste
(refuse) fund, the perpetual care (cemetery) fund, general fund operations, and various federal
and state funds. She highlighted the wide range of services provided, including refuse collection,
citywide cleanups, snow and debris removal, event traffic control, and operation of the citizens’
convenience center.
For the general operations budget, Robertson noted a modest increase of $48,800, driven solely
by rising utility costs, with internal adjustments made to offset higher expenses where possible.
In contrast, the refuse fund is seeing a more substantial increase of approximately $432,466,
primarily due to contractual cost escalations tied to the consumer price index and a significant
increase in billing contractor expenses. Additional cost variability is tied to tipping and hauling
services at the convenience center, which fluctuate based on usage levels.
She reported no requested increases for the cemetery (perpetual care) fund, which remains steady
at $65,000, and no net increase for the stormwater fund, where internal reallocations were made
to manage minor cost changes such as rent adjustments.
On the capital side of operations, Robertson outlined a total request of $183,000, focused
primarily on critical equipment and infrastructure needs. The largest item is a proposed sevenyear lease for a new leaf vacuum truck to replace a 27-year-old unit that has far exceeded its
useful life and incurred significant repair costs. Additional requests include $20,000 for
streetlight improvements (particularly for non-standard downtown lighting), $50,000 to continue
the ADA master planning process, and $50,000 to complete HVAC upgrades at the social
services building to address ongoing humidity issues.
She emphasized that other capital items are being deferred to future years, reflecting an effort to
prioritize only the most urgent needs while maintaining fiscal restraint.
Josh Sementelli, serving as Interim Deputy Director of Public Works Engineering and
Stormwater, presented the proposed Capital Improvement Program (CIP) for fiscal year 2027 to
the mayor, vice mayor, and council. He began by outlining the structure of his department, which
includes plan review staff, a three-person maintenance crew, and inspection and GIS personnel,
all under his supervision along with oversight of CIP activities. He emphasized that for FY27,
the department is largely requesting a rollover of existing funds rather than new funding, with the
exception of a pavement preservation plan and a proposed Cattail Creek drainage crossing
project that would rely partially on grant funding and proceed only if funds are secured.

Sementelli then reviewed individual projects. The Route 156 intersection improvement project,
split into two codes, is in the preliminary engineering phase with utility surveys planned for the
spring and summer, and a combined local share of about $60,600. A pedestrian improvement
project on South Mesa Drive is nearing advertisement for construction, expected to begin later in
the year. The Route 10 shared-use path project is scheduled to move into the right-of-way phase
by December, with construction anticipated in 2028 and a remaining local match of $521,000.
The Courthouse Road pedestrian improvement project is nearing completion of right-of-way
acquisition and is expected to enter construction in the fall with a $600,000 local share. Another
Route 10 paving project at Hummel Ross Road is fully funded through the state’s “State of Good
Repair” program and will be reimbursed.
For stormwater initiatives, Sementelli discussed the Hanks Pond project, which is largely
designed and awaiting funding, and the Heretick Avenue project funded through a general
obligation bond. The latter is currently in the easement acquisition phase and may begin
construction in the summer. Council discussion highlighted that additional federal earmarked
funding of about $1 million could offset local costs. Concerns were raised about property
impacts and easements, particularly near the Farmingdale Townhomes area, where deteriorated
infrastructure has caused sinkholes. Sementelli explained that new drainage and sanitary
easements are required, and that staff are actively coordinating with residents and property
managers. Councilmembers stressed the importance of communication with residents and
suggested a groundbreaking ceremony due to the project’s long delay and community impact.
The pavement preservation plan was also discussed, with Sementelli noting that an updated
condition assessment by Timmons Group will guide future paving priorities. It was clarified that
general obligation bond funding will supplement, not replace, existing rollover funds,
contributing to a broader long-term paving strategy estimated at several million dollars. Finally,
Sementelli introduced the Cattail Creek drainage improvement project, which has been delayed
for years but now has a potential 75/25 grant funding structure, requiring a local match of about
$150,000. The project is still in the early design phase, and councilmembers inquired whether it
represents the final phase of broader Cattail Creek improvements, to which Sementelli responded
that he would confirm. He concluded by inviting questions and receiving acknowledgment from
council on the significance of the projects presented.
IT: Rashad Biggs presented the IT Department’s fiscal year budget, explaining that the
department’s primary mission is to support all other city departments, including police, fire,
public works, and other municipal operations. He emphasized that IT functions as a serviceoriented department, ensuring that all other departments have the technology infrastructure and
support needed to operate effectively. For the upcoming fiscal year, he noted that the department
is not undertaking any major new projects but is instead focused on maintaining and supporting
existing systems.
Biggs highlighted that the budget reflects an overall increase of approximately 4.58% across
various service contracts and vendor costs. The most significant increase comes from Microsoft
Office 365, which is projected to cost around $120,000 annually. Additionally, the transition to
cloud-based services through Tyler Technologies will result in an $82,000 annual increase. He
also discussed the implementation of Duo multifactor authentication, which is required to meet

state security mandates, particularly for the police department. This system ensures that users
must verify their identity through an additional authentication step when accessing the city’s
network via VPN, thereby enhancing cybersecurity. Biggs concluded his brief presentation
without further discussion, as council members had no questions.
City Clerk: Deputy City Clerk Sade’ Allen presented a brief overview of the City Clerk’s Office
budget for fiscal year 2027. She explained that the approved budget for FY26 was $193,035,
while the requested budget for FY27 is $195,035.80, representing a modest increase of
approximately $2,000. Allen noted that this increase is primarily due to the addition of
advertising costs related to economic development initiatives, which is the only significant
change in the department’s budget. During the discussion, a councilmember sought clarification
on whether this adjustment effectively results in savings on the Commonwealth’s Attorney’s
(ADA’s) side, to which Mr. Rogers confirmed that it does. The presentation concluded with
acknowledgment from council and no further questions.
Recreation and Parks: Tabitha Martinez presented the Recreation and Parks Department’s
fiscal year 2027 budget, emphasizing both operational needs and strategic improvements while
keeping the presentation concise. She began by noting the department’s structure, which includes
six divisions, and highlighted a key one-time capital request for a new ADA-accessible bus. She
explained that the department’s current vehicles, dating back to 2004 and 2005, have exceeded
their useful life, with one already inoperable and the other frequently under repair, leading to
rising maintenance costs. This replacement is critical because the department provides over 50
transportation trips annually for seniors, including daily programming and excursions, but
current limitations restrict travel to within a 20-mile radius, reducing opportunities for
participants.
Martinez then outlined several capital improvement priorities, including upgrades to Mathis
Field supported by a potential congressional earmark, pavilion roof renovations at high-use
locations like Crystal Lake and the Water Park, resurfacing of courts and playgrounds, and the
addition of a child-friendly bike training area in parks. She also identified needed parking lot
improvements at the Hopewell Community Center and Water Soccer Complex, as well as
enhancements to the department’s shared maintenance shop, where staff currently lack adequate
climate-controlled and sanitary break space.
She explained that the department conducted an internal budget review to minimize new costs by
reallocating existing funds. This includes restructuring part-time roles, such as lifeguards, into a
full-time Aquatics Program Senior Specialist to support expanded programming demand, and
converting other part-time and supervisory roles into a Park Maintenance Senior Specialist with
a focus on horticulture to better manage growing park assets like Crystal Lake, the Riverwalk,
and sports complexes. The total cost for these staffing adjustments is approximately $126,780,
with $37,549 covered through internal reallocation, leaving a net request of about $89,230.80.
Martinez also addressed revenue projections, noting the department is currently trending just
under 4% and aims to increase to at least 7% next fiscal year, potentially reaching 10%. This
would generate an additional $88,242 in revenue, nearly offsetting the requested budget increase.

She concluded by offering to answer questions, but none were raised, and council acknowledged
the presentation.
R-3 – Public Hearing – Conditional Use Permit for 332-B Maryland Avenue (First Reading)
– Chris Ward, Director of Planning and Development
Chris Ward presented a conditional use permit (CUP) request for a property located at 332B
Maryland Avenue (Parcel 024-0335), owned by Robert Durkey and applied for by Ashley
Turner. The property is situated in Ward Two within a B-3 zoning district, and the request seeks
approval to operate an auto repair shop at that location. Ward noted that this is a public hearing
and first reading, and reminded council that recent ordinance changes now require a CUP for this
type of use due to potential impacts associated with auto-related businesses.
He outlined several concerns typically tied to auto repair operations, including parking
limitations, outdoor storage, noise and air pollution, handling of hazardous materials, waste
disposal, safety risks, aesthetic considerations, and the potential for increased theft or vandalism.
In response, the applicant argued that local auto repair businesses support the local economy,
stabilize property values, and provide essential neighborhood services, while committing to
maintaining a clean, safe, and environmentally responsible operation.
Ward highlighted that the property itself has limited on-site parking, but the applicant has
secured a shared parking agreement across the street to address this issue. He also noted that
while an auto repair business previously operated at the site, it lost its nonconforming status after
failing to maintain a valid business license for over two years, requiring the new applicant to go
through the CUP process rather than being grandfathered in. Additionally, the property includes
an accessory building that can be used for indoor storage of materials and equipment.
Based on these factors, staff recommended approval of the permit with several conditions,
including maintaining a clean exterior, prohibiting outdoor storage or display of materials,
requiring all repair work to occur indoors, ensuring the parking agreement remains valid,
removing or storing inoperable vehicles within 30 days, and complying with all applicable laws
and regulations. Ward concluded by noting that one public comment had been received in
opposition to the request and offered to answer any questions from council.
Ms. Turner addressed the council in support of her application for a conditional use permit and
business license to operate an auto repair shop at the Maryland Avenue location. She respectfully
requested approval, emphasizing her intent to provide honest, reliable, and affordable automotive
repair services to local residents. She assured council that the business would be operated in a
clean, professional, and well-maintained manner, fully complying with all city ordinances, safety
standards, and environmental regulations.
In her remarks, Ms. Turner highlighted the community benefits of the proposed shop, noting that
it would help meet the growing demand for local vehicle repair services while also contributing
to the local economy through job creation. She expressed pride in being a responsible business
owner and neighbor, and conveyed her commitment to maintaining a positive presence in the

area. She concluded by asking council for approval to move forward with establishing a business
that would serve both the city and its residents.
The mayor formally opened the public hearing for the conditional use permit request. It was
noted that only one individual, Mark Burrows, had signed up to speak; however, he was no
longer present. With no additional public comments, the public hearing was promptly closed.
Council then moved forward to the next step in the process.
Vice Mayor Joyner makes a motion to approve the CUP request from Ashley Turner to operate
an auto repair business on parcel number 014-335, also identified as 332-B Maryland Avenue,
with the conditions noted under the staff recommendations. Councilor Harris seconds the motion.
ROLL CALL

Councilor Harris- Yes
Mayor PartinYes
Councilor EllisAbsent
Councilor DayeYes
Councilor Wheat- Yes
Councilor Rapole- Yes
Vice Mayor Joyner- Yes
Motion Passes 6-0

R-4 – Resolution for a Grant Waiver Request for Parcel #0330791 – Joshua Sementelli,
Interim Director of Public Works
Joshua Sementelli presented a request for a waiver related to the development of an unopened
street, in accordance with Section 33-8 of the city’s Streets and Sidewalks Code. He explained
that the code allows City Council to grant an exemption from developing such a road if the
parcel in question is located on a corner lot and the unopened street functions as a side street. He
referenced the specific parcel under consideration and noted that supporting documentation,
including a letter from the applicant, Mr. Taylor, had been provided.
Sementelli stated that city staff, along with the city’s on-call engineering firm, had reviewed the
request and found no issues or reasons to deny the exemption. Based on this evaluation, staff
recommended that council approve the waiver and allow the property to proceed without
requiring development of the unopened street. After the presentation, council was given the
opportunity to ask questions, but none were raised.
Councilor Wheat makes a motion to grant the waiver request as presented. Vice Mayor Joyner
seconds the motion.
ROLL CALL

Councilor HarrisMayor PartinCouncilor EllisCouncilor Daye-

Yes
Yes
Absent
Yes

Councilor Wheat- Yes
Councilor Rapole- Yes
Vice Mayor Joyner- Yes
Motion Passes 6-0
ADJOURNMENT

Respectfully Submitted,

Johnny Partin, Mayor

Sade’ Allen, City Clerk

MINUTES OF THE MARCH 10, 2026 CITY COUNCIL SPECIAL MEETING

A SPECIAL meeting of the Hopewell Council was held on Tuesday, March 10, 2026, at 5:00
p.m.
PRESENT:
John B. Partin, Mayor
Rita Joyner, Vice Mayor
Michael Harris, Councilor
Susan Daye, Councilor
Malik Wheat, Councilor
Lovena Rapole, Councilor
Vice Mayor Joyner makes a motion to appoint the City attorney as clerk pro tem after the closed
session. Mayor Partin seconds the motion.
ROLL CALL

Mayor PartinCouncilor EllisCouncilor DayeCouncilor WheatCouncilor RapoleVice Mayor JoynerCouncilor Harris-

Yes
Absent
Yes
Yes
Yes
Yes
Yes

Motion Passes 6-0
Councilor Wheat makes a motion to allow Councilor Harris participate remotely. Vice Mayor
Joyner seconds the motion.
ROLL CALL

Mayor PartinCouncilor EllisCouncilor DayeCouncilor WheatCouncilor RapoleVice Mayor JoynerCouncilor Harris-

Yes
Absent
Yes
Yes
Yes
Yes
Yes

Motion Passes 6-0
Councilor Wheat makes a motion to go into closed meeting under Va. Code§ 2.2-371 l(A)(l), to
discuss personnel matters, including board and commission appointments. (City Manager
candidate evaluations). Councilor Rapole seconds the motion.

ROLL CALL

Mayor PartinCouncilor EllisCouncilor DayeCouncilor WheatCouncilor RapoleVice Mayor JoynerCouncilor Harris-

Yes
Absent
Yes
Yes
Yes
Yes
Yes

Motion Passes 6-0
Councilor Wheat makes a motion to reconvene to open meeting. Vice Mayor Joyner seconds the
motion.
ROLL CALL

Mayor PartinCouncilor EllisCouncilor DayeCouncilor WheatCouncilor RapoleVice Mayor JoynerCouncilor Harris-

Yes
Absent
Yes
Yes
Yes
Yes
Yes

Motion Passes 6-0
CERTIFICATION PURSUANT TO VIRGINIA CODE §2.2-3712 (D): Were only public
business matters (1) lawfully exempted from open-meeting requirements and (2) identified in the
closed-meeting motion discussed in the closed meeting?
PRESENT:

John B. Partin, Mayor
Rita Joyner, Vice Mayor
Michael Harris, Councilor
Susan Daye, Councilor
Malik Wheat, Councilor
Lovena Rapole, Councilor
ADJOURNMENT

Respectfully Submitted,

Johnny Partin, Mayor

Sade’ Allen, City Clerk

C-2

DATE:

April 08, 2026

TO:

The Honorable City Council

FROM:

Yaosca Smith, Director of Human Resources

SUBJECT:

Personnel Change Report – March 2026

APPOINTMENTS:
NAME

DEPARTMENT

POSITION

DATE

TUCKER, ANIKA

SOCIAL SERVICES

HUMAN SER AST III

03/04/2026

SANDAGE, KATIE

CITY ARBORIST

03/18/2026

VANCE, VICKY

DEVELOPMENT/NEIGHBORHOOD
SVS
COMMISSIONER OF REVENUE

ADMIN ASSISTANT

03/18/2026

PRATT, KELLY

CITY MANAGER

ECONOMIC DEV SPECIALIST

03/18/2026

SUSPENSIONS: 0
individuals)

(Other information excluded under Va. Code § 2.2-3705.1(1) as Personnel information concerning identifiable

REMOVALS:
NAME

DEPARTMENT

POSITION

DATE

WASHINGTON, ANDRE

RECREATION

PT CUST SVC AGNT

03/02/2026

WALKER, MARQUITTA

SOCIAL SERVICES

BEN PROG SPC II

03/03/2026

CHERRY, DAWN

HEALTHY FAMILIES

PROGRAM OPERATIONS
COORDINATOR

03/09/2026

TUCKER, ELLIS

RECREATION

AQUATICS PROGRAMS
SPECIALIST

03/18/2026

LAMPKIN, PARIS

HEALTHY FAMILIES

FAM SUPP SP HEALTHY
FAMILIES

03/20/2026

HOWARD, BISHELYA

CITY CLERK

CITY CLERK

03/24/2026

WONTZ, KENNETH

POLICE

P/T-TEMPPROP/EVI

03/27/2026

WATSON, ALEXIS

SOCIAL SERVICES

BEN PROG SPC III

03/30/2026

WALLS, MICHAEL

SHERIFF

PT SHERIFF DEPUTY

03/30/2026

CC:

Michael Rogers, Interim City Manager
Stacey Jordan, Deputy City Manager
Information Technology
Finance Department
Human Resources
Recreation and Parks

COMMUNICATIONS FROM CITIZENS

REGULAR BUSINESS

R-1

CITY OF HOPEWELL
CITY COUNCIL ACTION FORM
Strategic Operating Plan Vision Theme:
Civic Engagement
Culture & Recreation
Economic Development
Education
Housing
Safe & Healthy Environment
None (Does not apply)

Order of Business:
Consent Agenda
Public Hearing
Presentation-Boards/Commissions
Unfinished Business
Citizen/Councilor Request
Regular Business
Reports of Council Committees

Action:
Approve and File
Take Appropriate Action
Receive & File (no motion required)
Approve Ordinance 1st Reading
Approve Ordinance 2nd Reading
Set a Public Hearing
Approve on Emergency Measure

COUNCIL AGENDA ITEM TITLE: Public Hearing (1st Reading) regarding a Conditional
Use Permit request from Joy Fellowship Church to install a 6-foot fence in the front yard of
Parcel 254-0010, also identified as 1001 Perrymont Rd., in the R-2 Residential Medium Density
district.
ISSUE: Article XVIII of the Hopewell Zoning Ordinance allows for fences in the R-2 District
with the approval of a Conditional Use Permit.
RECOMMENDATION: Staff and Planning Commission recommend approval of the
CUP request with one condition.
TIMING: Staff requests action on either the 1st or 2nd reading.
BACKGROUND: This CUP application was presented at a Planning Commission public
hearing held on March 5, 2026. Planning Commission recommends approval (5-0) with staff’s
recommended condition.

ENCLOSED DOCUMENTS: CUP application and supporting documents, staff report
STAFF: Christopher Ward, Director of Development
FOR IN MEETING USE ONLY
MOTION:_____________________________________________________________
________________________________________________________________________

SUMMARY:
Y
N
□
□
Vice Mayor Rita Joyner, Ward #1
□
□
Councilor Michael Harris, Ward #2
□
□
Mayor John B. Partin, Ward #3
□
□
Councilor Ronnie Ellis, Ward #4
Rev. January 2025

Y
□
□
□

N
□
□
□

Councilor Susan Daye, Ward #5
Councilor Malik Wheat, Ward #6
Councilor Lovena Rapole., Ward #7

Roll Call

SUMMARY:
Y
N
□
□
Vice Mayor Rita Joyner, Ward #1
□
□
Councilor Michael Harris, Ward #2
□
□
Mayor John B. Partin, Ward #3
□
□
Councilor Ronnie Ellis, Ward #4
Rev. January 2025

Y
□
□
□

N
□
□
□

Councilor Susan Daye, Ward #5
Councilor Malik Wheat, Ward #6
Councilor Lovena Rapole., Ward #7

REQUEST FOR CONDITIONAL USE PERMIT
TO INSTALL A SIX-FOOT (6.0’) FENCE IN A FRONT
YARD ON PARCEL #254-0010 IN THE R-2
DISTRICT, LOCATED AT 1001 PERRYMONT RD.
CITY COUNCIL
APRIL 4, 2024

STAFF REPORT
Staff from the Hopewell Department of Development has drafted this report to assist City
leadership with making informed decisions regarding land use cases in Hopewell.
I.

EXECUTIVE SUMMARY
The applicant, Charles Bennett of Joy Fellowship Church, requests a Conditional Use Permit
to install a six-foot (6.0’) fence in the front yard on Parcel #254-0010, also identified as 1001
Perrymont Rd., in the R-2 Residential Medium Density District. Staff and Planning
Commission recommend approval of the request with one condition.

II.

TENTATIVE SCHEDULE OF MEETINGS
BODY
DATE

TYPE

Planning Commission

Public Hearing

III.

March 5, 2026

City Council

April 14, 2026

Public Hearing/1
Reading

City Council

April 28, 2026

2nd Reading

RESULT
Rec. Appr. 5-0
st

Pending
Pending

IDENTIFICATION AND LOCATIONAL INFORMATION
Existing Zoning
R-2 Residential Medium Density District
Adjacent Zoning
North R-2; South R-2; East R-2; West N/A
Parcel size
5.57 acres / 242,629 sf
Legal Description
5.57 ACRES (PT OF LOT 1 10.4 ACRES)
SUBDIVISION: JOY FELLOWSHIP
Election Ward
4
Future Land Use
Urban Residential
Strategic Plan Goal
N/A
Approval Method
City Council Resolution
Can Conditions be Set?
Yes
Map Location
Parcel #254-0010

Case #2026-0062

CUP for Parcel #254-0010

pg. 1

IV.

PUBLIC NOTIFICATION
PUBLIC HEARING

NOTIFICATION TYPE

Planning Commission

Progress-Index Ad
Letter to Adj. Properties
Progress-Index Ad
Letter to Adj. Properties

City Council

V.

DATE

DATE

2/19/2026
2/26/2026
2/18/2026
3/31/2026
4/7/2026
4/2/2026

ROLE OF PLANNING COMMISSION AND CITY COUNCIL
Excerpted and paraphrased from Handbook for Virginia Mayors & Council Members

Within each zoning district some uses are permitted as a matter of right and others
are only conditionally permitted. The theory behind the conditional use approach is
that the particular use has a certain level of negative externality which, if properly
managed, could allow the use to be established in the district. Absent proper
management, conversely, the use is most likely unacceptable. The Conditional Use
Permit process affords a case-by-case review. It is up to the local governing body to
establish the conditions under which the Conditional Use Permit is to be approved;
applicants/property owners are not required to agree to the conditions imposed for
them to be valid and binding on the property. The question being considered is
whether the proposed use in the proposed location can be conditioned in such a way
as to prevent negative externalities from being imposed on adjacent and nearby
properties. Possible negative externalities can comprise a long list that are often
spelled out in the ordinance – smoke, dust, noise, trash, light, traffic, incompatible
activity levels or hours of operation, likelihood of trespass on adjoining properties,
stormwater/drainage runoff, inadequate public infrastructure, and many more.
Conditional Use Permits in Hopewell run with the land and not the owner.
VI.

APPLICABLE CODE SECTIONS
1. Article IV, Residential Medium Density District (R-2)
2. Article XVIII, Section A (7)b, Development Standards

VII.

SUBJECT PROPERTY
The subject property is located at the end of Perrymont Road in the southwest area of
the city. The parcel is 5.57 acres and mostly wooded except for the far eastern side
which contains the church buildings, parking lot, and athletic field. Chain link fencing
exists along the north end of the property. The property is zoned R-2 Residential
Medium Density District with residential uses abutting on the north, south, and east
sides of the property.

Case #2026-0062

CUP for Parcel #254-0010

pg. 2

VIII.

APPLICANT POSITION
Please refer to the narrative provided with the application for the applicant’s position.

IX.

STAFF ANALYSIS
When considering a conditional use permit, one must consider the seven conditions
outlined in Article XXI of the Zoning Ordinance. Conditions may be mandated to
ensure the character of the neighborhood and zoning district in which the use is
locating will not be adversely affected. Such conditions may address architectural
style, materials, landscaping, enhanced storm water management, or any other
required condition that mitigates any potential negative impact with the goal of
maintaining or enhancing the surrounding neighborhood.
The ordinance permits fencing up to four (4) feet in front yards of properties within
residential zoning districts. The 4-foot restriction is appropriate for residential uses;
however, other non-residential uses permitted in these districts may have a need for
higher fencing. In this case, the applicant cites the following needs:
•
•
•

Better containment of the athletic field.
Improved safety for children utilizing the athletic field.
Improved security.

Staff concurs with the applicant’s position that the installation of a six (6) foot fence
around the perimeter will have minimal impact on adjacent properties and will satisfy
the needs stated above.

X.

RELATIONSHIP TO THE COMPREHENSIVE PLAN
The Comprehensive Plan does not address fencing in this context.

XI.

PUBLIC COMMENT
Two neighborhood residents spoke at the Planning Commission public hearing.
•

Case #2026-0062

The first speaker acknowledged church improvements but emphasized
Burnham Drive’s residential character. She favored maintaining a four-foot
height along the front “bottom” of the private drive frontage, expressing
concern about expectations for similar six-foot fences along the street, while
not objecting to six feet along the parking lot or driveway segments.

CUP for Parcel #254-0010

pg. 3

•

XII.

The second speaker supported the project generally but asked how close the
fence would be to the roadway given an existing ditch. The applicant
confirmed the fence would be set back approximately 25 feet from the private
drive centerline and placed behind the ditch.

STAFFF RECOMMENDATION
Staff recommends approval of the CUP request from Charles Bennett of Joy Fellowship
Church to install a six-foot (6.0’) fence in the front yard on Parcel #254-0010, also
identified as 1001 Perrymont Rd with the following condition:
1. The new fencing and entryway will be in substantial conformance with the fencing
and entryway examples presented to the Planning Commission on March 5, 2026,
with any modifications as conditioned at final approval.

XIII.

PLANNING COMMISSION RECOMMENDATION
The Hopewell Planning Commission voted 5-0 to recommend approval of the CUP
for Joy Fellowship Church to install a six-foot (6.0’) fence in the front yard on Parcel
#254-0010, also identified as 1001 Perrymont Rd with the following condition:
The new fencing and entryway will be in substantial conformance with the fencing
and entryway examples presented to the Planning Commission on March 5, 2026,
with any modifications as conditioned at final approval.

Case #2026-0062

CUP for Parcel #254-0010

pg. 4

APPENDIX A – AERIAL & MAP

PROPOSED FENCE LINE IN RED

Case #2026-0062

CUP for Parcel #254-0010

pg. 5

CITY OF HOPEWELL
CITY COUNCIL ACTION FORM
Strategic Operating Plan Vision Theme:
Civic Engagement
Culture & Recreation
Economic Development
Education
Housing
Safe & Healthy Environment
None (Does not apply)

Order of Business:
Consent Agenda
Public Hearing
Presentation-Boards/Commissions
Unfinished Business
Citizen/Councilor Request
Regular Business
Reports of Council Committees

Action:
Approve and File
Take Appropriate Action
Receive & File (no motion required)
Approve Ordinance 1st Reading
Approve Ordinance 2nd Reading
Set a Public Hearing
Approve on Emergency Measure

COUNCIL AGENDA ITEM TITLE: Public Hearing (1st Reading) regarding a Conditional
Use Permit request from Bishop 3 LLC to operate an auto repair business on Parcel #024-1000,
also identified as 225 S. 15th Ave., in the B-2 Limited Commercial District
ISSUE: City Council amended the zoning ordinance in June 2025 to require a Conditional Use
Permit for auto-related businesses in B-2, B-3, B-4, M-1, and M-2 districts.
RECOMMENDATION: Staff and Planning Commission recommend approval of the
CUP request with conditions.
TIMING: Staff requests action on either the 1st or 2nd reading.
BACKGROUND: This CUP application was presented at a Planning Commission public
hearing held on March 5, 2026. Planning Commission recommends approval (5-0) with staff’s
recommended conditions.

ENCLOSED DOCUMENTS: CUP application and supporting documents, staff report
STAFF: Christopher Ward, Director of Development
FOR IN MEETING USE ONLY
MOTION:_____________________________________________________________
________________________________________________________________________
Roll Call

SUMMARY:
Y
N
□
□
Vice Mayor Rita Joyner, Ward #1
□
□
Councilor Michael Harris, Ward #2
□
□
Mayor John B. Partin, Ward #3
□
□
Councilor Ronnie Ellis, Ward #4
Rev. January 2025

Y
□
□
□

N
□
□
□

Councilor Susan Daye, Ward #5
Councilor Malik Wheat, Ward #6
Councilor Lovena Rapole., Ward #7

SUMMARY:
Y
N
□
□
Vice Mayor Rita Joyner, Ward #1
□
□
Councilor Michael Harris, Ward #2
□
□
Mayor John B. Partin, Ward #3
□
□
Councilor Ronnie Ellis, Ward #4
Rev. January 2025

Y
□
□
□

N
□
□
□

Councilor Susan Daye, Ward #5
Councilor Malik Wheat, Ward #6
Councilor Lovena Rapole., Ward #7

REQUEST FOR A CONDITIONAL USE PERMIT
TO OPERATE AN AUTO-RELATED BUSINESS ON
PARCEL #024-1000 IN THE B-2 DISTRICT,
LOCATED AT 225 S. 15TH AVE.
CITY COUNCIL
APRIL 4, 2024

STAFF REPORT
Staff from the Hopewell Department of Development has drafted this report to assist City
leadership with making informed decisions regarding land use cases in Hopewell.
I.

EXECUTIVE SUMMARY
The applicants, Eugene Browne, Delaunte Patton, and Linwood Jefferson of Bishop 3 LLC,
request a Conditional Use Permit to operate an auto repair business on Parcel #024-1000,
also identified as 225 S. 15th Ave., in the B-2 Limited Commercial District. Staff and Planning
Commission recommend approval of the request with conditions.

II.

TENTATIVE SCHEDULE OF MEETINGS
BODY
DATE

TYPE

Planning Commission

Public Hearing

III.

March 5, 2026

City Council

April 14, 2026

Public Hearing/1
Reading

City Council

April 28, 2026

2nd Reading

RESULT
Rec. Appr. 5-0
st

Pending
Pending

IDENTIFICATION AND LOCATIONAL INFORMATION
Existing Zoning
B-2, Limited Commercial District
Adjacent Zoning
North B-2; South B-2; East B-2; West B-2
Parcel size
0.19 acres / 8,276 sf
Legal Description
LOTS 3-4-5 BLK 10 SUBDIVISION: BUREN
Election Ward
1
Future Land Use
Downtown Residential Mixed Use
Strategic Plan Goal
Economic Development
Approval Method
City Council Resolution
Can Conditions be Set?
Yes
Map Location
Parcel #024-1000

Case #2026-0088

CUP for Parcel #024-1000

pg. 1

IV.

PUBLIC NOTIFICATION
PUBLIC HEARING

NOTIFICATION TYPE

Planning Commission

Progress-Index Ad
Letter to Adj. Properties
Progress-Index Ad
Letter to Adj. Properties

City Council

V.

DATE

DATE

2/19/2026
2/26/2026
2/18/2026
3/31/2026
4/7/2026
4/2/2026

ROLE OF PLANNING COMMISSION AND CITY COUNCIL
Excerpted and paraphrased from Handbook for Virginia Mayors & Council Members

Within each zoning district some uses are permitted as a matter of right and others
are only conditionally permitted. The theory behind the conditional use approach is
that the particular use has a certain level of negative externality which, if properly
managed, could allow the use to be established in the district. Absent proper
management, conversely, the use is most likely unacceptable. The Conditional Use
Permit process affords a case-by-case review. It is up to the local governing body to
establish the conditions under which the Conditional Use Permit is to be approved;
applicants/property owners are not required to agree to the conditions imposed for
them to be valid and binding on the property. The question being considered is
whether the proposed use in the proposed location can be conditioned in such a way
as to prevent negative externalities from being imposed on adjacent and nearby
properties. Possible negative externalities can comprise a long list that are often
spelled out in the ordinance – smoke, dust, noise, trash, light, traffic, incompatible
activity levels or hours of operation, likelihood of trespass on adjoining properties,
stormwater/drainage runoff, inadequate public infrastructure, and many more.
City Council amended the B-3 ordinance on June 10, 2025 to require approval of a
Conditional Use Permit for auto-related uses.
Conditional Use Permits in Hopewell run with the land and not the owner/applicant.
VI.

APPLICABLE CODE SECTIONS
1. Article XVII, Non-Conforming Uses, Section F, Non-Conforming Lots of Record
2. Article X, Section A, Limited Commercial District (B-2)

VII.

SUBJECT PROPERTY
The subject property is located near the intersection of S. 15th Ave. and Atlantic St. The
portion of the building to be used for the auto-related business contains 6 service bays
and retail/office space fronting S. 15th Ave. with secure off-street parking The adjoining

Case #2026-0088

CUP for Parcel #024-1000

pg. 2

commercial space contains a corporate training facility with its own off-street parking
at the north end. The applicants will re-stripe the parking lot associated with the autorelated business.
VIII.

APPLICANT POSITION
Please refer to the narrative provided with the application for the applicant’s position.

IX.

STAFF ANALYSIS
When considering a conditional use permit, one must consider the seven conditions
outlined in Article XXI of the Zoning Ordinance. Conditions may be mandated to
ensure the character of the neighborhood and zoning district in which the use is
locating will not be adversely affected. Such conditions may address architectural
style, materials, landscaping, enhanced storm water management, or any other
required condition that mitigates any potential negative impact with the goal of
maintaining or enhancing the surrounding neighborhood. For auto-related uses,
potential negative impacts associated with displays, noise, odor, parking, and storage
of equipment and materials should be considered.
The property has secure (fenced), off-street parking. The applicants will be utilizing
two (2) service bays for work on customer vehicles and the office space in front. They
agree to keep all customer and employee vehicles contained within the secure offstreet parking. The applicants also propose to store, manage, and dispose of all
hazardous materials in accordance with local, state and federal regulations.

X.

RELATIONSHIP TO THE COMPREHENSIVE PLAN
THE FUTURE LAND USE PLAN
Stable areas are fully built-out and are not viewed as available strategic opportunity
areas for future growth. This leaves infill development and redevelopment employing
Traditional Neighborhood Design (TND) and Urban Development Area (UDA)
principles as the land use form upon which City leaders must focus. It is important to
distinguish between the two. Infill attempts to “seed” (or catalyze) a progressive
movement to gradually upgrade the value and attractiveness of a given neighborhood
or commercial area. Redevelopment focuses on larger properties or groups of
properties that are substantially deteriorated or vacant, with potential economic value
for the entire community.
The Future Land Use Plan (FLUP) designates this area as Downtown Residential Mixed
Use. An auto repair use supports neighborhood services within walking distance of

Case #2026-0088

CUP for Parcel #024-1000

pg. 3

residential uses and its presence along the commercial corridor is appropriate at this
location.
XI.

STAFFF RECOMMENDATION
Staff recommends approval of the CUP request from Bishop 3 LLC to operate an auto
repair business on Parcel #024-1000, also identified as 225 S. 15th Ave., with the
following conditions:
1) The exterior of the property will be kept clean and orderly at all times. The exterior
storage of materials, parts, equipment, supplies, trash, waste products and other
items is strictly prohibited.
2) Outdoor display of items for sale is prohibited.
3) All vehicles associated with the auto repair business including customer and
employee vehicles must be parked at an approved off-street parking lot that meets
the requirements of the zoning ordinance. On-street parking of customer vehicles
or parking on grass is prohibited.
4) All auto repair work must occur inside service bays.
5) Inoperable or abandoned vehicles located on the premises for more than thirty
days must be stored indoors or removed from the property.
6) The storage, handling and disposal of all hazardous liquids must comply with EPA
and VA DEQ guidelines and regulations.
7) The use and premises must comply with all local, state and federal laws and
regulations.

XII.

PUBLIC COMMENT
None

XIII.

PLANNING COMMISSION RECOMMENDATION
The Hopewell Planning Commission voted 5-0 to recommend approval of the CUP
request from Eugene Browne, Delaunte Patton, and Linwood Jefferson of Bishop 3 LLC, to
operate an auto repair business on Parcel #024-1000, also identified as 225 S. 15th Ave., in
the B-2 Limited Commercial District with staff’s recommended conditions.

Case #2026-0088

CUP for Parcel #024-1000

pg. 4

APPENDIX B - STREETVIEW

Case #2026-0088

CUP for Parcel #024-1000

pg. 5

APPENDIX B – AERIAL & MAP

Case #2026-0088

CUP for Parcel #024-1000

pg. 6

R-2

CITY OF HOPEWELL
CITY COUNCIL ACTION FORM
Strategic Operating Plan Vision Theme:
Civic Engagement
Culture & Recreation
Economic Development
Education
Housing
Safe & Healthy Environment
None (Does not apply)

Order of Business:
Consent Agenda
Public Hearing
Presentation-Boards/Commissions
Unfinished Business
Citizen/Councilor Request
Regular Business
Reports of Council Committees

Action:
Approve and File
Take Appropriate Action
Receive & File (no motion required)
Approve Ordinance 1st Reading
Approve Ordinance 2nd Reading
Set a Public Hearing
Approve on Emergency Measure

COUNCIL AGENDA ITEM TITLE: Public Hearing (1st Reading) regarding a Modification
to Development Standards request to install barbed wire along the top of security fencing around
the municipal water intake pump station on Parcel #066-0888 located at 915 Riverside Ave and
zoned B-3 Highway Commercial District.
ISSUE: Article XVIII of the Hopewell Zoning Ordinance prohibits barbed wire in districts not
zoned for industrial uses.
RECOMMENDATION: Staff and Planning Commission recommend approval of the
MODS request with conditions.
TIMING: Staff requests action on either the 1st or 2nd reading.
BACKGROUND: This MODS application was presented at a Planning Commission public
hearing held on March 5, 2026. Planning Commission recommends approval (5-0) with staff’s
recommended conditions.

ENCLOSED DOCUMENTS: MODS application and supporting documents, staff report
STAFF: Christopher Ward, Director of Development
FOR IN MEETING USE ONLY
MOTION:_____________________________________________________________
________________________________________________________________________

SUMMARY:
Y
N
□
□
Vice Mayor Rita Joyner, Ward #1
□
□
Councilor Michael Harris, Ward #2
□
□
Mayor John B. Partin, Ward #3
□
□
Councilor Ronnie Ellis, Ward #4
Rev. January 2025

Y
□
□
□

N
□
□
□

Councilor Susan Daye, Ward #5
Councilor Malik Wheat, Ward #6
Councilor Lovena Rapole., Ward #7

Roll Call

SUMMARY:
Y
N
□
□
Vice Mayor Rita Joyner, Ward #1
□
□
Councilor Michael Harris, Ward #2
□
□
Mayor John B. Partin, Ward #3
□
□
Councilor Ronnie Ellis, Ward #4
Rev. January 2025

Y
□
□
□

N
□
□
□

Councilor Susan Daye, Ward #5
Councilor Malik Wheat, Ward #6
Councilor Lovena Rapole., Ward #7

REQUEST FOR MODIFICATION TO DEVELOPMENT
STANDARDS TO INSTALL BARBED WIRE ON
SECURITY FENCING ON PARCEL #066-0888,
915 RIVERSIDE AVE.
CITY COUNCIL
APRIL 4, 2024

STAFF REPORT
Staff from the Hopewell Department of Development has drafted this report to assist City
leadership with making informed decisions regarding land use cases in Hopewell.
I.

EXECUTIVE SUMMARY
The applicant, Virginia American Water, requests a Modification to Development Standards
to install barbed wire along the top of security fencing around the municipal water intake
pump station on Parcel #066-0888 located at 915 Riverside Ave. Staff and Planning
Commission recommend approval with one condition.

II.

TENTATIVE SCHEDULE OF MEETINGS

III.

BODY

DATE

TYPE

RESULT

Planning Commission

March 5, 2026

Public Hearing

Rec. Appr. 5-0

City Council

April 14, 2026

1st Reading/ PH

Pending

City Council

April 28, 2026

2nd Reading

Pending

IDENTIFICATION AND LOCATIONAL INFORMATION
Existing Zoning
Requested Zoning
Acreage
Legal Description
Election Ward
Future Land Use
Strategic Plan Goal
Approval Method
Can Conditions be set?
Map Location

Case #2026-0048

B-3 – Highway Commercial District
N/A
~1.77 acres / ~77,101 sf
PUMP STATION ON APPOX RIVER
SUBDIVISION: NORTHWEST B VILLAGE
1
Civic Uses
Economic Development
City Council Resolution
Yes
Parcel #066-0888

MODS for Parcel #066-0888

pg. 1

IV.

PUBLIC NOTIFICATION
PUBLIC HEARING

NOTIFICATION TYPE

DATE

DATE

Planning Commission

Progress-Index Ad
Letter to Adj. Properties
Progress-Index Ad
Letter to Adj. Properties

2/19/2026

2/26/2026

City Council

V.

2/18/2026
3/31/2026

4/7/2026
4/2/2026

ROLE OF PLANNING COMMISSION AND CITY COUNCIL
Excerpted and paraphrased from Handbook for Virginia Mayors & Council Members

Within each zoning district some uses are permitted as a matter of right and others
are only conditionally permitted. The theory behind the conditional use approach is
that the particular use has a certain level of negative externality which, if properly
managed, could allow the use to be established in the district. Absent proper
management, conversely, the use is most likely unacceptable. The conditional use
permit process affords a case-by-case review. It is up to the local governing body to
establish the conditions under which the Modification to Development Standards is to
be approved; applicants/property owners are not required to agree to the conditions
imposed for them to be valid and binding on the property. The question being
considered is whether the proposed use in the proposed location can be conditioned
in such a way as to prevent negative externalities from being imposed on adjacent and
nearby properties. Possible negative externalities can comprise a long list that are
often spelled out in the ordinance – smoke, dust, noise, trash, light, traffic,
incompatible activity levels or hours of operation, likelihood of trespass on adjoining
properties, stormwater/drainage runoff, inadequate public infrastructure, and many
more.
Modifications to Development Standards in Hopewell run with the land and not the
owner/applicant.
VI.

APPLICABLE CODE SECTIONS
1. Article XVIII, Development Standards, Section A (7) Fencing
2. Article XVIII, Development Standards, Section G. Modifications to development
standards or requirements

Case #2026-0048

MODS for Parcel #066-0888

pg. 2

VII.

SUBJECT PROPERTY
The subject property, Parcel #066-0888, functions as the city’s municipal water intake pump
station owned and operated by Virginia American Water. The property is located due east of
the Route 10 bridge that traverses the Appomattox River. Virginia American Water is in the
preconstruction phase of a new water intake pump station at this location and must meet new
standards for security.

VIII.

APPLICANT POSITION
The applicant argues that the security fencing requires barbed wire as an enhanced
security measure to protect the municipal intake pump station from trespassing and
vandalism.

IX.

STAFF ANALYSIS
When considering a modification to a development standard, one must consider the
four conditions outlined in Article XXIII of the Zoning Ordinance. The Planning
Commission may also impose conditions that ensure the character of the
neighborhood and zoning district in which the use is locating will not be adversely
affected. Conditions may also dictate the architectural style of a proposed structure
to ensure it will not be at variance with either the exterior architectural appeal and/or
the functional plan of the structures already constructed in the immediate
neighborhood or the character of the applicable zoning district.
The four (4) considerations are:
a. Does the granting of the modification constitute the granting of a variance, special
exception, conditional use, or rezoning?
b. Are ordinary financial considerations the principal reason for the requested
modification?
c. Does the modification amend a property-specific condition imposed by the City
Council or the Board of Zoning Appeals, unless such condition specifically grants
such modification authority to the City Council?
d. Did the applicant create the condition or situation generating the need for the
modification and the applicant has not exhausted all other practicable solutions to
the problem, including but not limited to, the acquisition of additional property,
the elimination or redesign of structures, or the reduction of the development
density?

Case #2026-0048

MODS for Parcel #066-0888

pg. 3

X.

RELATIONSHIP TO THE COMPREHENSIVE PLAN
Fencing is not addressed in the Comprehensive Plan.

XI.

STAFFF RECOMMENDATION
Section G of Article XVIII, copied on page 3 of this report provides the criteria for
approval of a modification. If the applicant meets any of these criteria, the
modification cannot be granted.
a.

The granting of the modification will constitute the granting of a variance, special
exception, conditional use or a rezoning. This request does not meet the criteria
for a variance, special exception, conditional use or a rezoning.

b.

Ordinary financial considerations are the principal reason for the requested
modification. Financial considerations are not the principal or secondary
reason for the requested modification.

c.

The modification amends a property-specific condition imposed by the City
Council or the Board of Zoning Appeals, unless such condition specifically grants
such modification authority to the City Council. The modification will not amend
a property-specific condition.

d.

The applicant created the condition or situation generating the need for the
modification and the applicant has not exhausted all other practicable solutions
to the problem, including, but not limited to, the acquisition of additional
property, the elimination or redesign of structures, or the reduction of the
development density. The applicant did not create the situation.

Installing barbed wire along security fencing protecting critical infrastructure is a
common practice and will have no negative impact on adjacent properties. Negative
impacts may result from not allowing enhanced security features through vandalism
and other criminal activity.
Staff recommends the following condition of approval:
1. The fencing will comply with the same standards set forth in Article XVIII, Section
A.7(b)(3) of the Hopewell Zoning Ordinance that apply to fencing in industrial
districts.
The development standards for fencing permitted in industrial districts is as follows:
i.

Case #2026-0048

Fences up to ten (10) feet in height shall be permitted along all
property lines for property zoned industrial, except that no fence
blocking or impeding the unobstructed view of vehicular traffic shall

MODS for Parcel #066-0888

pg. 4

be permitted within twenty (20) feet of the point of intersection of
two public street rights-of-way; if at a later date streets are expanded
and existing fences block or impede the unobstructed view of
vehicular traffic, such fences shall be deemed to be a violation of the
ordinance and shall be removed.
ii.

Barbed wire strands not to exceed three (3) strands on top of
complying fencing and within the height limits established in
subsection 7,b(3),i above shall be allowed in industrial districts.
Barbed wire is not permitted in any other district.

b. PLANNING COMMISSION RECOMMENDATION
The Hopewell Planning Commission voted 5-0 to recommend approval of the
Modification to Development Standards request submitted by Virgina American Water
to install barbed wire along the top of perimeter security fencing with staff’s
recommended condition of approval.

Case #2026-0048

MODS for Parcel #066-0888

pg. 5

APPENDIX A - MAPS

Case #2026-0048

MODS for Parcel #066-0888

pg. 6

R-3

ORDINANCE NO. 2026-_____
AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL
OBLIGATION BONDS OF THE CITY OF HOPEWELL, VIRGINIA, IN THE
MAXIMUM PRINCIPAL AMOUNT OF $15,000,000
WHEREAS, Va. Code §15.2-2604 enables a local governing body to maintain public
facilities and secure bonds;
WHEREAS, Va. Code §15.2-2607 authorizes the issuance of bonds through ordinances;
WHEREAS, the City Council of Hopewell, Virginia has given notice of its intention to
adopt this ordinance and conducted a public hearing in accordance with Va. Code § 15.2-2606;
and
WHEREAS, the full text of this proposed ordinance was available to the public before and
at a public hearing held on April 14, 2026; now therefore
BE IT ORDAINED BY THE CITY COUNCIL OF HOPEWELL, VIRGINIA,
THAT:
1.
It is determined to be necessary and expedient for the City of Hopewell, Virginia
(the “City”), to construct, improve, and replace equipment and facilities for public schools,
including without limitation, HVAC upgrades and replacements (collectively, the “Project”), to
borrow money for such purposes and to issue the City’s general obligation bonds therefor.
2.
Under the Constitution and statutes of the Commonwealth of Virginia, including
the Public Finance Act of 1991, there are authorized to be issued general obligation bonds of the
City in the maximum principal amount of $15,000,000 to provide funds, together with other
available funds, to finance the Project and to pay related financing and issuance costs.
3.
The bonds shall bear such date or dates, mature at such time or times not exceeding
40 years from their dates, bear interest at such rate or rates, be in such denominations and form, be
executed in such manner and be sold at such time or times and in such manner as the Council may
hereafter provide by appropriate resolution or resolutions.
4.
The bonds shall be general obligations of the City for the payment of principal of
and premium, if any, and interest on which its full faith and credit shall be irrevocably pledged.
5.
The Deputy City Clerk, in collaboration with the City Attorney, is authorized and
directed to see to the immediate filing of a certified copy of this Ordinance in the Circuit Court of
the City of Hopewell, Virginia.
6.
The timing and requirements of the projects to be financed presenting an
emergency, this Ordinance shall take effect immediately upon its adoption.

DONE this _____ day of ___________, 2026
MAS

ORDINANCE NO. 2026-_____
VOTING AYE:
VOTING NAY:
ABSTAINING:
ABSENT:
_______________________________________
Mayor Johnny Partin, Ward 3

Witness this signature and seal
ATTEST:
_______________________________________
Sadé Allen, City Clerk

MAS

RESOLUTION 2026-____
RESOLUTION PROVIDING FOR THE ISSUANCE, SALE, AND
AWARD BY THE CITY OF HOPEWELL, VIRGINIA, OF GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS, IN ONE OR MORE
SERIES, HERETOFORE AUTHORIZED, AND PROVIDING FOR THE
FORM, DETAILS AND PAYMENT OF SUCH BONDS
WHEREAS, the City Council (“Council”) of Hopewell, Virginia (the “City”), adopted on
__________, an ordinance (the “Ordinance”) authorizing the issuance of general obligation public
improvement bonds (the “Bonds”) of the City in an aggregate principal amount not to exceed
$15,000,000 to (a) finance, together with other available funds, the costs to construct, improve,
and replace equipment and facilities for public schools, including without limitation, HVAC
upgrades and replacements (collectively, the “Project”), and (b) to pay related costs of issuance;
and
WHEREAS, the City’s administration, in collaboration with Davenport & Company LLC,
acting as the City’s financial advisor (the “Financial Advisor”), has recommended that the City
pursue the sale of the Bonds through one or more of the following methods: (a) a direct placement
arranged by Crews & Associates, Inc., acting as a placement agent (the “Placement Agent”), with
one or more institutional or accredited investors (a “Direct Placement”) or (b) a limited public
offering (a “Negotiated Limited Offering”) through a negotiated sale with Crews & Associates,
Inc., acting as an underwriter (the “Underwriter”);
BE IT RESOLVED BY THE CITY COUNCIL OF HOPEWELL, VIRGINIA:
1.
Issuance and Sale of Bonds. Pursuant to the Constitution and statutes of the
Commonwealth of Virginia, including the City Charter and the Public Finance Act of 1991
(Virginia Code Sections 15.2-2600 et seq.), and in accordance with the Ordinance, Council
provides for the issuance and sale of the Bonds in a maximum aggregate principal amount of
$15,000,000 to finance and pay, together with other available funds, the costs to plan, design,
acquire, construct, extend, renovate, equip and/or improve the Projects and to pay related costs of
issuance.
2.
Details of the Bonds. (a) Subject to the provisions and limitations of this
Resolution, Council authorizes the City Manager (which term, for purposes of this Resolution,
shall include an interim or acting City Manager and any Deputy City Manager) to undertake the
issuance and sale of the Bonds and to determine the final pricing terms of the Bonds as the City
Manager shall deem to be in the best interests of the City.
(b)
The Bonds shall be issued in one or more series and shall be designated “General
Obligation Public Improvement Bonds, Series 2026,” with an appropriate series or sub-series
designation, all as may be determined by the City Manager. The Bonds shall be in registered form,
shall be dated such date as may be determined by the City Manager, shall be in denominations of
no less than $5,000 and integral multiples thereof and shall be numbered R-1 upward, or such other
designation as appropriate. The issuance and sale of the Bonds are authorized on pricing terms as
shall be satisfactory to the City Manager; provided, however, that the Bonds (i) shall be issued in
an aggregate principal amount not exceeding the limit set forth in Section 1(a), (ii) shall have a
“true” interest cost not to exceed 6.5% (taking into account any original issue discount or premium,

but not taking into account any yield maintenance amount charged, to the extent applicable, during
the Direct Placement period), (iii) shall be sold at a purchase price not less than 97.0% of the
principal amount thereof (excluding any original issue discount or premium), and (iv) shall mature,
or be subject to mandatory sinking fund redemption in annual installments, in years ending no later
than December 31, 2047.
(c)
Principal of the Bonds shall mature, or be subject to mandatory sinking fund
installments, annually on dates determined by the City Manager. Each Bond shall bear interest
from its dated date at such fixed rate as shall be determined at the time of sale, calculated on the
basis of a 360-day year of twelve 30-day months, and payable semiannually on dates determined
by the City Manager. Principal and premium, if any, shall be payable to the registered owners
upon surrender of Bonds as they become due at the office of the Registrar (as hereinafter defined).
Interest shall be payable by check or draft mailed to the registered owners at their addresses as
they appear on the registration books kept by the Registrar on a date prior to each interest payment
date that shall be determined by the City Manager (the “Record Date”); provided, however, that at
the request of the registered owner of the Bonds, payment may be made by wire transfer pursuant
to the most recent wire instructions received by the Registrar from such registered owner. If any
payment date is not a business day, such payment shall be made on the next succeeding business
day with the same effect as if made on the stated payment date, and no additional interest shall
accrue. Principal, premium, if any, and interest shall be payable in lawful money of the United
States of America.
3.
Methods of Sale; Award of Bonds. (a) The Bonds shall be sold through a Direct
Placement or a Negotiated Limited Offering, as the City Manager shall determine to be in the best
interests of the City.
(b)
In the case of Bonds to be sold through a Direct Placement, the City Manager is
authorized to negotiate, execute and deliver a bond placement agreement (the “Bond Placement
Agreement”) with the Placement Agent, which shall be in a form that the City Manager, in
collaboration with the City Attorney and bond counsel, may determine to be in the best interest of
the City.
(c)
In the case of Bonds to be sold through a Negotiated Limited Offering, the City
Manager is authorized to negotiate, execute and deliver a bond purchase agreement (the “Bond
Purchase Agreement”) with the Underwriter, which shall be in a form that the City Manager, in
collaboration with the City Attorney and bond counsel, may determine to be in the best interest of
the City.
(d)
Following the determination of which method of sale shall be used, the City
Manager is authorized to determine (i) the principal amounts of the Bonds, subject to the
limitations set forth in Section 1, (ii) the interest rate(s) of the Bonds, the maturity schedule of the
Bonds, and the purchase price to be paid for the Bonds, subject to the limitations set forth in Section
2, (iii) the redemption provisions of the Bonds, subject to the limitations set forth in Section 5, and
(iv) the dated date, the principal and interest payment dates and the Record Dates of the Bonds, all
as the City Manager determines to be in the best interests of the City. The actions of the City
Manager in selling the Bonds shall be conclusive, and no further action with respect to the sale
and issuance of such Bonds shall be necessary on the part of Council.
2

4.
Securities Depository Provisions. If the Bonds are sold through a Negotiated
Limited Offering, the following provisions shall apply to such Bonds:
(a)
Initially, one Bond certificate for each maturity of the Bonds shall be issued to and
registered in the name of The Depository Trust Company, New York, New York (“DTC”), or its
nominee. The City has heretofore entered into a Blanket Letter of Representations relating to a
book-entry system to be maintained by DTC with respect to the Bonds. The defined term
“Securities Depository” shall mean DTC or any other securities depository for the Bonds appointed
pursuant to this Section.
(b)
In the event that (i) the Securities Depository determines not to continue to act as
the securities depository for the Bonds by giving notice to the Registrar, and the City discharges
the Securities Depository of its responsibilities with respect to the Bonds, or (ii) the City in its sole
discretion determines (A) that beneficial owners of the Bonds shall be able to obtain certificated
Bonds or (B) to select a new Securities Depository, then the City’s chief financial officer shall, at
the direction of Council, attempt to locate another qualified securities depository to serve as
Securities Depository and authenticate and deliver certificated Bonds to the new Securities
Depository or its nominee, or authenticate and deliver certificated Bonds to the beneficial owners
or to the Securities Depository participants on behalf of beneficial owners substantially in the form
provided for in Section 7; provided, however, that such form shall provide for interest on the Bonds
to be payable from the date of the Bonds if they are authenticated prior to the first interest payment
date, or otherwise from the interest payment date that is or immediately precedes the date on which
the Bonds are authenticated (unless payment of interest thereon is in default, in which case interest
on the Bonds shall be payable from the date to which interest has been paid). In delivering
certificated Bonds, the City’s chief financial officer shall be entitled to rely on the records of the
Securities Depository as to the beneficial owners or the records of the Securities Depository
participants acting on behalf of beneficial owners. Such certificated Bonds will then be registrable,
transferable, and exchangeable as set forth in Section 9 hereof.
(c)
So long as there is a Securities Depository for the Bonds (i) it or its nominee shall
be the registered owner of the Bonds; (ii) notwithstanding anything to the contrary in this
Resolution, determinations of persons entitled to payment of principal, premium, if any, and
interest, transfers of ownership and exchanges and receipt of notices shall be the responsibility of
the Securities Depository and shall be effected pursuant to rules and procedures established by
such Securities Depository; (iii) the Registrar and the City shall not be responsible or liable for
maintaining, supervising or reviewing the records maintained by the Securities Depository, its
participants or persons acting through such participants; (iv) references in this Resolution to
registered owners of the Bonds shall mean such Securities Depository or its nominee and shall not
mean the beneficial owners of the Bonds; and (v) in the event of any inconsistency between the
provisions of this Resolution and the provisions of the above-referenced Blanket Letter of
Representations, such provisions of the Blanket Letter of Representations, except to the extent set
forth in this subsection and subsection 4(b), shall control.
5.
Redemption Provisions. (a) Subject to the limitations contained herein, the City
Manager is authorized to determine the redemption provisions of the Bonds, including provisions
for optional, extraordinary, and mandatory sinking fund redemption.

3

(b)
The Bonds may be subject to redemption prior to maturity at the option of the City
on or after the dates, if any, determined by the City Manager at a redemption price equal to the
principal amount of the Bonds to be redeemed, together with any interest accrued to the date fixed
for redemption, plus a redemption premium not to exceed 3.0% of the principal amount of the
Bonds, such redemption premium to be determined by the City Manager.
(c)
Any Bonds sold as term bonds may be subject to mandatory sinking fund
redemption upon terms determined by the City Manager.
(d)
If less than all of the Bonds are called for redemption, the maturities of the Bonds
(or the principal portions thereof) to be redeemed shall be selected in such manner as the City’s
chief financial officer shall determine subject to any applicable provisions set forth in the Bond
Placement Agreement or the Bond Purchase Agreement. In the case of a Negotiated Limited
Offering, if less than all of a maturity of Bonds is called for redemption, the particular Bonds
within such maturity to be redeemed shall be selected by the Securities Depository pursuant to its
rules and procedures or, if the book-entry system is discontinued, shall be selected by the Registrar
by lot in such manner as the Registrar in its discretion may determine. The City shall cause notice
of the call for redemption identifying the Bonds or portions thereof to be redeemed to be sent by
facsimile or electronic transmission, registered or certified mail or overnight express delivery, not
less than 30 nor more than 60 days prior to the date fixed for redemption, to the registered owner(s)
of such Bonds. If a Securities Depository is the registered owner of the Bonds, the City shall be
responsible for giving notice of redemption only to the Securities Depository then serving or its
nominee, and not to any beneficial owner of such Bonds. If a portion of a Bond is called for
redemption, a new Bond in principal amount equal to the unredeemed portion thereof will be issued
to the registered owner upon the surrender thereof.
(e)
In the case of an optional redemption, the notice may state that (i) it is conditioned
upon the deposit of moneys, in an amount equal to the amount necessary to effect the redemption,
no later than the date fixed for redemption or (ii) the City retains the right to rescind such notice
on or prior to such fixed redemption date (in either case, a “Conditional Redemption”), and such
notice and optional redemption shall be of no effect if such moneys are not so deposited or if the
notice is rescinded as described herein. Any Conditional Redemption may be rescinded at any
time. The City shall give prompt notice of such rescission to the affected Bondholders. Any Bonds
subject to Conditional Redemption where redemption has been rescinded shall remain outstanding,
and the rescission shall not constitute an event of default. Further, in the case of a Conditional
Redemption, the failure of the City to make funds available on or before the date fixed for
redemption shall not constitute an event of default, and the City shall give immediate notice to the
affected Bondholders or, as applicable in the case of a Negotiated Limited Offering, all
organizations registered with the Securities and Exchange Commission (the “SEC”) as securities
depositories, indicating that the redemption did not occur and that the Bonds called for redemption
and not so paid remain outstanding.
6.
Execution and Authentication. The Bonds shall be signed by the manual or
facsimile signature of the Mayor and the City’s seal shall be affixed thereto and attested by the
manual or facsimile signature of the City Clerk (which term shall include any Deputy or Assistant
City Clerk for purposes of this Resolution); provided, however, that no Bond signed by facsimile
signatures shall be valid until it has been authenticated by the manual signature of the Registrar or,
4

if a bank has been appointed registrar pursuant to Section 9, an authorized officer or employee of
the Registrar and the date of authentication noted thereon.
7.
Bond Form. The Bonds shall be in substantially the form of Exhibit A attached
hereto, with such completions, omissions, insertions, and changes not inconsistent with this
Resolution as may be approved by the officers signing the Bonds, whose approval shall be
evidenced conclusively by the execution and delivery of the Bonds.
8.
Pledge of Full Faith and Credit. The Bonds shall be issued as “general obligation
bonds” within the meaning of the Public Finance Act of 1991, and the City hereby irrevocably
pledges its full faith and credit to the payment of principal of and premium, if any, and interest on
the Bonds. Unless other funds are lawfully available and appropriated for timely payment of the
Bonds, Council shall levy and collect an annual ad valorem tax, over and above all other taxes
authorized or limited by law and without limitation as to rate or amount, on all locally taxable
property in the City sufficient to pay when due the principal of and premium, if any, and interest
on the Bonds.
9.
Registration, Transfer and Owners of Bonds. The Bonds shall be issued in
registered form without coupons, payable to the registered holders or registered assigns. The City
Treasurer is hereby appointed paying agent and registrar for the Bonds (the “Registrar”). The City
Manager is authorized, on behalf of the City, to appoint a qualified bank or trust company as
successor paying agent and registrar of the Bonds if at any time the City Manager determines such
appointment to be in the best interests of the City. The Registrar shall maintain registration books
for the registration of the Bonds and transfers thereof. Upon presentation and surrender of any
Bonds to the Registrar, or its corporate trust office if the Registrar is a bank or trust company,
together with an assignment duly executed by the registered owner or the owner’s duly authorized
attorney or legal representative in such form as shall be satisfactory to the Registrar, the City shall
execute, and the Registrar shall authenticate, if required by Section 6 hereof, and deliver in
exchange, a new Bond or Bonds having an equal aggregate principal amount, in authorized
denominations, of the same form and maturity, bearing interest at the same rate, and registered in
the name(s) as requested by the then registered owner or the owner’s duly authorized attorney or
legal representative. Any such exchange shall be at the expense of the City, except that the
Registrar may charge the person requesting such exchange the amount of any tax or other
governmental charge required to be paid with respect thereto.
The Registrar shall treat the registered owner as the person exclusively entitled to payment
of principal of and premium, if any, and interest on the Bonds and the exercise of all other rights
and powers of the owner, except that interest payments shall be made to the person shown as owner
on the registration books on the Record Date.
10.
Preparation of a Limited Offering Memorandum. If the Bonds are to be sold
pursuant to a Negotiated Limited Offering, the City Manager is authorized to direct the preparation
of a preliminary Limited Offering Memorandum describing the Bonds in a manner consistent with
this Resolution. After the Bonds have been sold, the City Manager, in collaboration with the
Financial Advisor, shall make such completions, omissions, insertions and changes to the
preliminary Limited Offering Memorandum not inconsistent with this Resolution as are necessary
or desirable to complete it as a final Limited Offering Memorandum. In addition, the City shall
5

arrange for the delivery to the Underwriter of a reasonable number of printed copies of the final
Limited Offering Memorandum, within seven business days after the Bonds have been sold, for
delivery to each potential investor requesting a copy of the Limited Offering Memorandum and to
each person to whom the Underwriter initially sells Bonds.
11.
Limited Offering Memorandum Deemed Final. If the Bonds are sold pursuant
to a Negotiated Limited Offering, the City Manager is authorized, on behalf of the City, to deem
the preliminary Limited Offering Memorandum and the Limited Offering Memorandum in final
form, each to be final as of its date within the meaning of Rule 15c2-12 (the “Rule”) of the SEC,
except for the omission in the preliminary Limited Offering Memorandum of certain pricing and
other information permitted to be omitted pursuant to the Rule. The distribution of the preliminary
Limited Offering Memorandum and the execution and delivery of the Limited Offering
Memorandum in final form shall be conclusive evidence that each has been deemed final as of its
date by the City, except for the omission in the preliminary Limited Offering Memorandum of
such pricing and other information permitted to be omitted pursuant to the Rule.
12.
Preparation and Delivery of Bonds. After the Bonds have been awarded, the
Mayor, the City Manager, and the City Clerk are authorized and directed to take all proper steps
to have the Bonds prepared and executed in accordance with their terms and to deliver the Bonds
to the respective purchasers thereof upon payment therefor.
13.
Arbitrage Covenants. The City covenants that it shall not take or omit to take any
action the taking or omission of which will cause any of the Bonds to be “arbitrage bonds” within
the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, and regulations
issued pursuant thereto (the “Code”), or otherwise cause interest on any of the Bonds to be
includable in the gross income for federal income tax purposes of the registered owners thereof
under existing law. Without limiting the generality of the foregoing, the City shall comply with
any provision of law that may require the City at any time to rebate to the United States any part
of the earnings derived from the investment of the gross proceeds of the Bonds, unless the City
receives an opinion of nationally recognized bond counsel that such compliance is not required to
prevent interest on any of the Bonds from being includable in the gross income for federal income
tax purposes of the registered owners thereof under existing law. The City shall pay any such
required rebate from its legally available funds.
14.
Non-Arbitrage Certificate and Elections. Such officers of the City as may be
requested by the City’s bond counsel are authorized and directed to execute an appropriate
certificate setting forth (a) the expected uses and investment of the proceeds of the Bonds in order
to show that such expected uses and investment will not violate the provisions of Section 148 of
the Code and (b) any elections such officers deem desirable regarding rebate of earnings to the
United States for purposes of complying with Section 148 of the Code. Such certificate shall be
prepared in consultation with the City’s bond counsel, and such elections shall be made after
consultation with bond counsel.
15.
Limitation on Private Use. The City covenants that it shall not permit the
proceeds of the Bonds or the facilities financed therewith to be used in any manner that would
result in (a) 5% or more of such proceeds or facilities being used in a trade or business carried on
by any person other than a governmental unit, as provided in Section 141(b) of the Code, (b) 5%
6

or more of such proceeds or facilities being used with respect to any output facility (other than a
facility for the furnishing of water), within the meaning of Section 141(b)(4) of the Code, or (c) 5%
or more of such proceeds being used directly or indirectly to make or finance loans to any persons
other than a governmental unit, as provided in Section 141(c) of the Code; provided, however, that
if the City receives an opinion of nationally recognized bond counsel that any such covenants need
not be complied with to prevent the interest on any of the Bonds from being includable in the gross
income for federal income tax purposes of the registered owners thereof under existing law, the
City need not comply with such covenants.
16.
Deposit of Bond Proceeds. The City Treasurer is authorized and directed to
provide for delivery of the proceeds of the Bonds to or at the direction of the City in such manner
as necessary to (a) pay the costs of the Projects and (b) pay the costs of issuing the Bonds.
17.
SNAP Investment Authorization. The City has previously received the
Information Statement describing the State Non-Arbitrage Program of the Commonwealth of
Virginia (“SNAP”) and the Contract Creating the State Non-Arbitrage Program Pool (the
“Contract”), and Council hereby authorizes the City’s chief financial officer in such officer’s
discretion to use SNAP in connection with the investment of the proceeds of the Bonds. Council
acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be,
in any way liable to the City in connection with SNAP, except as otherwise provided in the
Contract.
18.
Other Actions. All other actions of officers of the City in conformity with the
purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds are
hereby ratified, approved and confirmed. The officers of the City are authorized and directed to
execute and deliver all certificates and instruments and to take all such further action as may be
considered necessary or desirable in connection with the issuance, sale, and delivery of the Bonds,
including without limitation, the execution and delivery of a Bond Placement Agreement or Bond
Purchase Agreement.
19.
Repeal of Conflicting Resolutions. All resolutions or parts of resolutions in
conflict herewith are repealed.
20.

Effective Date. This Resolution shall take effect immediately.

DONE this _____ day of ____________

_______________________________________
Mayor Johnny Partin, Ward 3

7

VOTING AYE:
VOTING NAY:
ABSTAINING:
ABSENT:

Witness this signature and seal
ATTEST:

_______________________________________
Sade’ Allen, City Clerk

8

EXHIBIT A
[FORM OF BOND]
[Unless this certificate is presented by an authorized representative of The Depository
Trust Company, a New York corporation (“DTC”), to the issuer or its agent for registration
of transfer, exchange or payment, and any certificate is registered in the name of Cede &
Co., or in such other name as is requested by an authorized representative of DTC (and any
payment is made to Cede & Co. or to such other entity as is requested by an authorized
representative of DTC), ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR
VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the
registered owner hereof, Cede & Co., has an interest herein.]
REGISTERED

REGISTERED

No. R-____

$__________
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF HOPEWELL
General Obligation Public Improvement Bond,
Series 2026[A/B]

INTEREST RATE

MATURITY DATE

DATED DATE

CUSIP

_____%

__________, ____

_________, 2026

______ ___

REGISTERED OWNER:
PRINCIPAL AMOUNT:

DOLLARS

The City of Hopewell, Virginia (the “City”), for value received, promises to pay, upon
surrender hereof to the registered owner hereof, or registered assigns or legal representative, the
principal sum stated above on the maturity date stated above, subject to prior redemption as
hereinafter provided, and to pay interest hereon from its date semiannually on each _______ and
___________, beginning __________, at the annual rate stated above, calculated on the basis of a
360-day year of twelve 30-day months. Principal, premium, if any, and interest are payable in
lawful money of the United States of America by the City Treasurer, who has been appointed
paying agent and registrar for the bonds, or by such bank or trust company as may be appointed
by the City Manager as successor paying agent and registrar (the “Registrar”). If any payment
date is not a business day, such payment shall be made on the next succeeding business day with
the same effect as if made on the stated payment date, and no additional interest shall accrue.
[Notwithstanding any other provision hereof, this bond is subject to a book-entry system
maintained by The Depository Trust Company (“DTC”), and the payment of principal, premium,
A-1

if any, and interest, the providing of notices and other matters shall be made as described in the
City’s Blanket Letter of Representations to DTC.]
This bond is one of an issue of $___________ General Obligation Public Improvement
Bonds, Series 2026[A/B], of like date and tenor, except as to number, denomination, rate of
interest, privilege of redemption and maturity, and is issued pursuant to the Constitution and
statutes of the Commonwealth of Virginia, including the City Charter and the Public Finance Act
of 1991 (Virginia Code Sections 15.2-2600 et seq.). The bonds have been authorized and issued
pursuant to an ordinance adopted by the Council of the City (the “Council”) on [April 28], 2026,
and a resolution adopted by the Council on [April 28], 2026, to (a) to finance and pay, together
with other available funds, the costs to construct, improve, and replace equipment and facilities
for public schools, including without limitation, HVAC upgrades and replacements, and (b) pay
related costs of issuance.
This bond constitutes a “general obligation bond” within the meaning of the Public Finance
Act of 1991, and the City has irrevocably pledged its full faith and credit to the payment of
principal of and premium, if any, and interest on this bond. Unless other funds are lawfully
available and appropriated for timely payment of this bond, the Council shall levy and collect an
annual ad valorem tax, over and above all other taxes authorized or limited by law and without
limitation as to rate or amount, on all taxable property within the City sufficient to pay when due
the principal of and premium, if any, and interest on this bond.
[Provisions regarding Optional Redemption – Notice of Redemption; Conditional Notice
– Selection of Bonds – to be inserted based on sale methodology]
The Registrar shall treat the registered owner of this bond as the person exclusively entitled
to payment of principal of and premium, if any, and interest on this bond and the exercise of all
others rights and powers of the owner, except that interest payments shall be made to the person
shown as the owner on the registration books on the ___ day of the month [preceding] [in which]
each interest payment [is due].
All acts, conditions and things required by the Constitution and statutes of the
Commonwealth of Virginia to happen, exist or be performed precedent to and in connection with
the issuance of this bond have happened, exist and have been performed, and the issue of bonds of
which this bond is one, together with all other indebtedness of the City, is within every debt and
other limit prescribed by the Constitution and statutes of the Commonwealth of Virginia.
[Remainder of page intentionally left blank.]

A-2

IN WITNESS WHEREOF, the City of Hopewell, Virginia, has caused this bond to be to
be signed by its Mayor, its seal to be affixed hereto and attested by its City Clerk, and this bond to
be dated the date first above written.

(SEAL)

________________________________________
Mayor, City of Hopewell, Virginia

(ATTEST)
_________________________________
City Clerk,
City of Hopewell, Virginia

A-3

ASSIGNMENT
FOR VALUE RECEIVED the undersigned sell(s), assign(s), and transfer(s) unto
______________________________________________________________________________
(Please print or type name and address, including postal zip code, of Transferee)

PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF TRANSFEREE:
______________________________________________
:
:
:
:
:
:
the within bond and all rights thereunder, hereby irrevocably constituting and appointing
_______________________________________________________________________,
Attorney, to transfer said bond on the books kept for the registration thereof, with full power of
substitution in the premises.
Dated: ________________
Signature Guaranteed
___________________________________
NOTICE: Signature(s) must be guaranteed
by an Eligible Guarantor Institution such
as a Commercial Bank, Trust Company,
Securities Broker/Dealer, Credit Union
or Savings Association who is a member
of a medallion program approved by The
Securities Transfer Association, Inc.

_______________________________
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the
registered owner as it appears on the
front of this bond in every particular,
without alteration or enlargement or any
change whatsoever.

A-4

R-4

CITY OF HOPEWELL
CITY COUNCIL ACTION FORM
Strategic Operating Plan Vision Theme:
Civic Engagement
Culture & Recreation
Economic Development
Education
Housing
Safe & Healthy Environment
None (Does not apply)

Order of Business:
Consent Agenda
Public Hearing
Presentation-Boards/Commissions
Unfinished Business
Citizen/Councilor Request
Regular Business
Reports of Council Committees

Action:
Approve and File
Take Appropriate Action
Receive & File (no motion required)
Approve Ordinance 1st Reading
Approve Ordinance 2nd Reading
Set a Public Hearing
Approve on Emergency Measure

COUNCIL AGENDA ITEM TITLE: School Division Supplemental Appropriation
ISSUE: Supplemental appropriation amending the FY26 Hopewell Public Schools budget by
a total of $509,700 in additional state and local funding.
RECOMMENDATION: Staff recommends that City Council approve the resolution to amend
the FY26 Hopewell Public Schools supplemental budget appropriation, as presented.
TIMING:
BACKGROUND: The Hopewell Public School (HPS) Division’s FY26 budget was approved
by City Council on April 22, 2025. City Council then approved a supplement appropriation in
the amount of $778,650 on September 9, 2025, and another supplemental appropriation in the
amount of $4,758,285 on February 24, 2026, adding additional funds to the budget. The school
division has since received new grants in the amount of $509,700. We received an early
childhood provisionally licensed teacher grant, another SSO grant, a Year Round Schools grant,
a Cameron Foundation grant, and a John Randolph Foundation grant. These funds will increase
the Operating budget to a total of $76,305,087 and the entire HPS budget to a total of
$82,257,456.
ENCLOSED DOCUMENTS: Budget Amendment Resolution – Supplemental Appropriation
#4 & #5
STAFF: Dr. Melody D. Hackney, Superintendent of Schools
Janel F. English, Director of Finance, Hopewell Public Schools

SUMMARY:
Y
N
□
□
Vice Mayor Rita Joyner, Ward #1
□
□
Councilor Michael Harris, Ward #2
□
□
Mayor John B. Partin, Ward #3
□
□
Councilor Ronnie Ellis, Ward #4
Rev. January 2023

Y
□
□
□

N
□
□
□

Councilor Susan Daye, Ward #5
Councilor Malik Wheat, Ward #6
Councilor Lovena Rapole., Ward #7

FOR IN MEETING USE ONLY
MOTION:_____________________________________________________________
________________________________________________________________________
Roll Call

SUMMARY:
Y
N
□
□
Vice Mayor Rita Joyner, Ward #1
□
□
Councilor Michael Harris, Ward #2
□
□
Mayor John B. Partin, Ward #3
□
□
Councilor Ronnie Ellis, Ward #4
Rev. January 2023

Y
□
□
□

N
□
□
□

Councilor Susan Daye, Ward #5
Councilor Malik Wheat, Ward #6
Councilor Lovena Rapole., Ward #7

Hopewell City School Board
FY26 Budget

Board Resolution Number
Fund

Approved by City:

14

Operating Fund

63

Building/Bus Replacement Fund

56

Textbook Fund

57

School Food Fund

Total Budget

Original
Budget
Approved
7/10/2025
25-07-G14
4/22/2025

Supplemental
Appropriation
FY26 #1
Approved
8/14/2025
25-08-G3
9/9/2025

Supplemental
Appropriation
FY26 #2
Approved
9/18/2025
25-09-G3
2/24/2026

Supplemental
Appropriation
FY26 #3
Approved
11/12/2025
25-11-G3
2/24/2026

Supplemental
Appropriation
FY26 #4
Approved
12/11/2025
25-12-G2

Supplemental
Appropriation
FY25 #5
Approved
3/9/2026
26-03-G2

Total of
Supplemental
Appropriations
That Need
City Approval

FY26
REVISED
SCHOOL BOARD
BUDGET

$71,796,026
$0
$1,560,727
$2,854,068

$778,650
$0
$0
$0

$43,000
$0
$0
$0

$3,177,711
$668,422
$0
$869,152

$55,700
$0
$0
$0

$454,000
$0
$0
$0

$509,700
$0
$0
$0

$76,305,087
$668,422
$1,560,727
$3,723,220

$76,210,821

$778,650

$43,000

$4,715,285

$55,700

$454,000

$509,700

$82,257,456

SSO Grant & State and
Local Funds Carried Over
for Bonus
DBHDS State Grant

Food Services and Operating Fund
Beginning Balance Correction,
Carryovers and Corrections for
Titles I, II, III, IV, VIB, DBHDS state
grant, and new grants - Security
Equipment Grant and the DBHDS
Federal Grant, and the Carryover of
Surplus funds from FY25

Early Childhood
Provisionally
Licensed Teacher
Grant & SSO Grant
#2

Year Round Schools
Grant, Cameron
Foundation Grant,
John Randolph Grant

FY26 Proposed School Budget

School Operating Fund - 014
Estimated Revenues
State Sources
Federal Sources
Other Revenues
Transfer from General Fund

Approved
Budget
47,357,978
7,618,029
7,239,381
13,580,000

Changes
455,700
54,000
-

Adjusted
Budget
47,813,678
7,618,029
7,293,381
13,580,000

Total Revenues

75,795,387

509,700

76,305,087

Appropriations
Non-Categorical

75,795,387

509,700

76,305,087

75,795,387

509,700

76,305,087

School Textbook Fund - 056
Estimated Revenues
State Sources

1,560,727

-

1,560,727

Total Revenues

1,560,727

-

1,560,727

1,560,727

-

1,560,727

1,560,727

-

1,560,727

School Cafeteria Fund - 057
Estimated Revenues
States Sources
Federal Sources
Other Sources

55,013
2,700,000
968,207

-

55,013
2,700,000
968,207

Total Revenues

3,723,220

-

3,723,220

3,723,220

-

3,723,220

3,723,220

-

3,723,220

668,422

-

668,422

Total Revenues

668,422

-

668,422

Appropriations
Appropriations

668,422

-

668,422

668,422

-

668,422

81,747,757

509,700

82,257,457

Total School Operating Fund

Appropriations
Textbook Purchases
Total School Textbook Fund

Appropriations
Operating Expenses
Total School Cafeteria Fund

School Building/Bus Replacement Fund - 063
Estimated Revenues
Other Sources

Total School Building/Bus Repl Fund

Total Budget Request

General Resolutions for December 11, 2025
Warrants
Review of Bills
November
25-12-G1
RESOLVED, upon the recommendation of the Superintendent of Schools, that
bills in the amount of $620,104.47 (Operating Fund), $44,310.66 (Textbook
Fund) & $152,787.33(Cafeteria Fund) for November have been presented and
reviewed by the Hopewell City School Board.
Approval of Supplemental Appropriation
FY26 #4
25-12-G2
RESOLVED, RESOLVED, upon the recommendation of the Superintendent
of Schools, that a supplemental appropriation to the Operating Fund budget, in
the amount of $55,700, be and is hereby approved for FY26. The grants and
amounts are listed below:
Early Childhood Provisionally Licensed Teacher Grant: $15,050
School Security Officer Grant #2: $40,650

General Resolutions for March 9, 2026
Warrants
Review of Bills
February
25-03-G1
RESOLVED, upon the recommendation of the Superintendent of Schools, that
bills in the amount of $698,111.02 (Operating Fund), $151,258.69 (Cafeteria
Fund) and $3,500.00 (Textbook Fund) for February have been presented and
reviewed by the Hopewell City School Board.
Approval of Supplemental Appropriation
FY26 #5
26-03-G2
RESOLVED, upon the recommendation of the Superintendent of Schools, that a
supplemental appropriation to the Operating Fund budget, in the amount of
$454,000, be and is hereby approved for FY26.The grants and amounts are listed
below:
Year Rounds Schools Grant: $400,000
Cameron Foundation Grant: $34,000
John Randolph Foundation Grant: $20,000

ADJOURNMENT