On the agenda: Grundy Board of Supervisors Meeting 9-14-26 Agenda — flock camera (Sep 14)

AGENDA
MONDAY, SEPTEMBER 14th, 2026
1.

Call to Order

6:00 P.M.

2.

Prayer and Pledge of Allegiance.

3.

CONSENT AGENDA: (If any of the following items needs to be removed, please do so
at this time.)
(Refer to page 9)
a. Consider approving minutes for August 3rd, 2026 Board of Supervisors Meeting;
b. Consider ratifying payroll after review;
c. Consider ratifying the payment of bills by Resolution adopted on January 5th, 2026.
(Including the Buchanan County Head Start ratified bill list and bill list)
d. Consider approving the attached list of coyote claims in the amount of $100.00 per
claim and to issue checks.
Henry Deel
Billy Souleyrette
Cody Johnson
Tanner Hartford
Mark Stacy
Ethan Phipps
Donald Meadows
Eddie Fletcher
Michael Sparks
Jimmy Clevinger
Anthony Viers
Earnest Owens

One Claim
One Claim
One Claim
One Claim
One Claim
One Claim
One Claim
Four Claims
One Claim
One Claim
One Claim
One Claim

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4.

Bobby Looney and Jeanne Presley with Big Sandy Soil and Water Conservation District
– recognition of students who represented the county in National Fishing Tournaments.

5.

Bobby Ratliff with S3DA Kids Archery Team.

6.

Vickie Lester, resident – to discuss a leash law in the county.

7.

Erica Miller, Residency Administrator for the Virginia Department of Transportation and
Jeff Buchanan.
(Refer to page 10 - 12)
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Consider adopting the resolution for the addition of school access routes to the
Secondary System of State Highways: Southern Gap High School.

8.

Consider scheduling the dedication ceremony for naming the bridge on Route 609, Bull
Creek Road as the “Francis Gary Powers Memorial Bridge.”

9.

Marcus Stiltner, Coal Road Engineer
(Refer to pages 13 – 31)
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Consider approving the invoice COAL000169 in the amount of $282,773.91from
the Virginia Department of Transportation (VDOT) and to issue a check from
account number CST 05-41080-7012;
Consider approving the invoice COAL000171 in the amount of $7,886.35 from
the Virginia Department of Transportation (VDOT) and to issue a check from
account number CST 05-41080-7012.
Consider adopting the Resolution accepting the Amended Deed of Correction by
and between Henry Allen McNutt and Sherry Jean McNutt, Husband and Wife
and Buchanan County, Virginia regarding Tadpole Road, county road number
2302 located in the Rocklick Magisterial District;
Consider advertising for bids to provide snow removal for county roads.

10.

Consider approving a additional appropriation in the amount of $811,151.00 to Buchanan
County Public Schools to the revenue and expenditures for additional funds from the
Virginia Department of Education after the approval of the state budget.
(Refer to page 32)

11.

Consider adopting the Resolution regarding the 2026 Regional Improvement
Commission for improvements to public safety.
(Refer to page 33)

12.

PUBLIC HEARING – 6:15 p.m. – to hear public comments on the proposed naming of
a portion of Old Greenbrier Road, State Route 608 to State Route 744, Southern Gap
Road.
(Refer to page 34)

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13.

Consider approving the name of the portion of Old Greenbrier Road, State Route 608 to
State Route 744, Southern Gap Road.

14.

PUBLIC COMMENTS

15.

PUBLIC HEARING – 6:45 p.m. – to hear public comments concerning a propose
Option to Purchase the Old Twin Valley High School property owned by Buchanan
County.
(Refer to page 35)

16.

Consider adopting the Option to Purchase the Old Twin Valley High School property and
authorize the chairman and county administrator to execute the option with approval as to
form by the county attorney.

17.

Consider adopting the following Resolutions for the ratification of the Acceptance of the
following Deeds for the acquisition of property as part of the U.S. Army Corps of
Engineers Non-Structural Project:
(Refer to pages 36 - 60)
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18.

Acceptance of Deed by and between Freida Ann Ruble, Single (Grantor) and Buchanan
County, Virginia (Grantee); and
Acceptance of Deed by and between Justine Roberts, Single (Grantor) and Buchanan
County, Virginia (Grantee); and
Acceptance of Deed by and between Patricia Gay Church, a.k.a. Patricia Gay Church
Clifton a.k.a. Patricia Gay Duty and John Duty, Husband and Wife (Grantors) and
Buchanan County, Virginia (Grantee).
Consider approving the following list of students as recipients of the Buchanan County
Board of Supervisors Scholarship award for 2026/2027 academic year at Appalachian
College of Pharmacy.
(Refer to pages 61 & 62)
Third Year Students
Madison Deskins
Savannah Dillow
Emily Justus
Meranda Quinley
Ethan Snead

Maxie, Virginia
Grundy, Virginia
Hurley, Virginia
Oakwood, Virginia
Rowe, Virginia

$8,750.00
$8,750.00
$8,750.00
$8,750.00
$8,750.00

Second Year Students
Hannah Baker
Cheyenne Burress

Grundy, Virginia
Council, Virginia

$8,750.00
$8,750.00

First Year Student
Samantha Lee

Hurley, Virginia

$8,750.00

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19.

Consider approving the Contract between Buchanan County and Four County TransitAppalachian Agency for Senior Citizens and authorized the Chairman of the Buchanan
County Board of Supervisors and County Administrator for Buchanan County, Virginia
to execute such Contract on behalf of Buchanan County with the approval as to form by
the County Attorney.
(Refer to pages 63 - 76)

20.

Consider ratifying the review committee of Craig Horn, Lee Moise, Jeremy Hurley and
Kenneth Ratliff to review Proposals received in response to RFP for Generators,
Switches and providing startup services for the generators.

21.

Consider approving bid and Contract regarding the purchase and delivery of eight
generators (five 600 AMP Transfer Switches; three 400 AMP Transfer Switches) and
start up services on each generator and authorize the Chairman of the Buchanan County
Board of Supervisors and County Administrator to execute such Contract on behalf of
Buchanan County with the approval as to form by the County Attorney.
(Refer to pages 77 - 85)

22.

Consider moving Ryan Cook from a part-time helper to a full-time helper at the
Buchanan County Sanitation Dept.

23.

Consider approving an additional appropriation in the amount of $39,410.00 for an
Agriculture and Natural Resources Extension Agent to support Buchanan County.
(Refer to page 86)

24.

Consider approving a contribution in the amount of $990.00 to the Appalachian Agency
for Senior Citizens and from what account to be paid.
(Refer to page 87)

25.

Consider approving a contribution in the amount of $4,000.00 to Clinch Independent
Living Services, Inc. and from what account to be paid.
(Refer to pages 88)

26.

Consider approving a contribution in the amount of $9,400.00 to Clinch Independent
Living Services, Inc. and from what account to be paid.
(Refer to pages 89)

27.

Consider approving a contribution in the amount of $5,000.00 to Feeding My Sheep, Inc.
and from what account to be paid.
(Refer to page 90)

28.

Consider approving a contribution in the amount of $4,200.00 to Hurley Youth Sports,
Inc.

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29.

Consider approving a contribution in the amount of $4,200.00 to Clinch Independent
Living Services, Inc. and from what account to be paid.

30

Consider approving to sponsor Autumn Fest 2026 at the Rocklick District Park and
approve invoice and contract between Hurleys Jump Zone Inflatable Rentals and
Buchanan County in the amount of $1,680.00 and authorize the chairman and county
administrator to execute the agreement with approval as to form by the county attorney.
(Refer to pages 91 - 94)

31.

Consider adopting the Resolution and Contract regarding the renewal of health and dental
policies for the year beginning October 1, 2026 and ending September 30, 2027 for
Buchanan County Consolidated Group Health and Dental Insurance Policy between
Buchanan County Public Service Authority, School Board, Department of Social
Services and Board of Supervisors and authorize the county administrator and chairman
to execute the Contract on behalf of the county with approval as to form by the county
attorney.
(Refer to pages 95 - 133)

32.

Consider approving an additional appropriation in the amount of $109,028.00 for funding
received from the State of Virginia Fire Fund to be divided equally among the volunteer
fire departments that are located in Buchanan County with the exception of Jewell Ridge
Volunteer Fire Department.
(Refer to page 134)

33.

Consider approving budget proposal from Eagleview in the amount of $669,453.84 for
three flyovers using 3-inch definition for the entire county within the next six years and
authorize the county administrator and chairman to execute the Contract on behalf of the
county with approval as to form by the county attorney.
(Refer to pages 135 - 137)

34.

Consider appointment to the Buchanan County Planning Commission for the Knox
Magisterial District.
(Refer to page 138)

35.

Consider Breaks Interstate Park Trails and Tunes.

36.

Consider appointment to The Heart of Appalachia Tourism Authority for Buchanan
County.
(Refer to pages 139 & 140)

37.

Consider appointment to the Buchanan General Hospital Board of Directors for the
Garden Magisterial District.
(Refer to pages 141 -144)

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38.

Consider approving a transfer in the amount of $10,208.28 from Fund 35 Asset Forfeiture
to Fund 1, Sheriff’s Office (salaries) account number 31020-1150.
(Refer to page 145)

39.

Consider approving additional appropriations:
(Refer to pages 146 - 189)
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Additional appropriation in the amount of $89.87 to the Circuit Court Clerk’s
Office, account number 21060-3320;
Consider approving an additional appropriation in the amount of $1,381.76 to the
Buchanan County Sheriff’s Office, 29th Circuit Narcotics Drug Task Force account
number 31020-6028;
Consider approving an additional appropriation in the amount of $650.00 to the
Buchanan County Sheriff’s Office, account number 31020-1150 (salaries and
wages);
Additional appropriation in the amount of $250.00 to Prater Park and Rec., account
number 71040-5604-05;
Additional appropriation in the amount of $585.00 to Rocklick Park and Rec.
account number 71040-5604-06;
Additional appropriation in the amount of $150.00 to Rocklick Park and Rec.
account number 71040-5604-06;
Additional appropriation in the amount of $600.00 to Rocklick Park and Rec.
account number 71040-5604-06;
Additional appropriation in the amount of $150.00 to Rocklick Park and Rec.
account number 71040-5604-06;
Additional appropriation in the amount of $1,200.00 to Garden District Park and
Rec. account number 71040-5604-01;
Additional appropriation in the amount of $25.00 to Rowe Community Center,
account number 53050-5604-01;
Additional appropriation in the amount of $4,882.50 to Hurricane District
(supplies), account number 71040-6022-02;
Additional appropriation in the amount of $147.72 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $37.00 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $71.37 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $250.29 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $331.65 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $52.44 to Hurricane District (supplies),

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account number 71040-6022-02;
Additional appropriation in the amount of $35.02 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $184.05 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $8.79 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $62.58 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $129.53 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $196.40 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $171.07 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $190.13 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $48.37 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $95.92 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $312.62 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $40.03 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $6,757.87 to Hurricane District
(supplies), account number 71040-6022-02;
Additional appropriation in the amount of $40.00 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $26.17 to Hurricane District (supplies),
account number 71040-6022-02;
Additional appropriation in the amount of $215.57 to Hurricane District (supplies),
account number 71040-6022-02;

40.

Consider flock cameras.

41.

Consider Appalachian School of Law (ASL) and ASL board appointments.

42.

Consider accepting the Special Warranty Deed for Twin Valley High School from
Buchanan County Public Schools.

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43.

Consider approving/ratifying the following part-time employee:
Roger Edwards

N. Grundy

Dominick Hurley

Knox

James Justus

Knox

Thomas Mccoy

IDA

44.

Consider hiring an Economic Development Director.

45.

Consider closed session:
(2.2-3711(A)(1), a personnel matter involving a custodial position.
2.2-3711(a)(8) Flock Cameras
2.2-3711(a)(8) ASL issues
2.2-3711(a)(5) prospective new business locating in County
2.2-3711(a)(3) Option Agreement Twin Valley High School Property
2.2-3711(a)(1) ASL and BOS appointments to ASL Board of Trustees
2.2-3711(a)(1) Hiring Economic Development Director

46.

Adjournment.

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