On the agenda: Front Royal meeting — Flock Safety (Sep 28)

TOWN COUNCIL SPECIAL MEETING
REGULAR MEETING TO FOLLOW AT 7:00 PM
Monday, September 28, 2026 @ 6:00 PM
Warren County Government Center
View LIVE on Government Access Channel 16
or https://www.frontroyalva.com/673/Town-Hall-Live

1.

6:00 PM - SPECIAL MEETING
Notice is hereby given that the Mayor has called a Special Meeting of the Front Royal Town
Council, to be held beginning at 6:00 p.m. on Monday, September 28, 2026, in the Warren County
Government Center Board Meeting Room, 220 North Commerce Avenue, Front Royal, Virginia.
Following the Special Meeting, the Town Council’s Regular Meeting will begin at 7:00 p.m. at the
same location.
A.

ROLL CALL

B.

CLOSED MEETING

C.

ADJOURNMENT OF SPECIAL MEETING

2.

7:00 PM - REGULAR MEETING

3.

MOMENT OF SILENCE

4.

PLEDGE OF ALLEGIANCE

5.

ROLL CALL

6.

APROVAL OF MINUTES
I move that Council approve the minutes of August 24, 2026 Meeting, and the minutes of
September 8, 2026 Work Session, as presented.
A.

August 24, 2026 Regular Meeting Minutes
September 8, 2026 Regular Work Session Meeting Minutes

7.

ADDITION/DELETION OF ITEMS FROM THE AGENDA (REQUIRES UNAMIOUS VOTE) AND/OR
REVISION TO ORDER OF BUSINESS (REQUIRES MAJORITY VOTE)

8.

RECONGITIONS/AWARDS/REPORTS/PRESENTATIONS
A.

9.

Flock Safety ALPR Camera Program

PUBLIC HEARINGS
A.

Financing of Riverton Sewer Lift Station & Centrifuge Projects

B.

Ordinance Amendment – Zoning Administrator and Deputy Zoning Administrator
Responsibilities

C.

Ordinance Amendment – Define Outdoor Dining Area, Permit Outdoor Dining in C-1 and C-2
Districts, and Establish Performance Standards

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10. PUBLIC COMMENTS NOT RELATED TO PUBLIC HEARINGS
11. REPORTS
12. CONSENT AGENDA ITEMS
A.

Town of Front Royal Employee Handbook Update

B.

Award of IFB #2-2026 - Townwide Milling & Paving Projects

C.

IFB #7-2026 Curb and Gutter Installation Services

D.

Award of IFB #5-2026 – Glycerin

E.

FY27 Budget Amendment and Award of Prospect Street Bridge Replacement Project

F.

Appointment of Non-Elected Representative to the Northern Shenandoah Valley Regional
Commission (NSVRC)

13. BUSINESS ITEMS
A.

Memorandum of Understanding (MOU) Between the Town of Front Royal and the American
Legion for the Military Tribute Banner Program

B.

Deed of Easement and Vacation of Existing 5-Foot Storm Drainage Easement – 4EVERHOMES
LLC

C.

Proposed Extension of Moratorium on Data Center Applications

14. ADJOURN

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SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 1.B.
Agenda Item: CLOSED MEETING
Summary:
Budget/Funding:
Meetings:
Proposed Motion: I move that Town Council convene a closed meeting, pursuant to
Sections 2.2-3711 and 2.2-3712 of the Code of Virginia, for the following purposes:
[to be approved by affirmative recorded vote, with motion set forth in detail in the minutes. Council may take
action
in open session following closed meeting].
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1. Pursuant to Section 2.2-3711(A)(8) of the Code of Virginia, for consultation with legal
counsel employed or retained by a public body regarding specific legal matters requiring
the provision of legal advice by such counsel, more specifically: a) termination of the
Amendment to the Voluntary Settlement Agreement Between the County of Warren,
Virginia and the Town of Front Royal, Virginia, dated April 11, 2018; and b) amendment
of the Town zoning ordinance to define and regulate data centers; and,
2. Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia, for the discussion,
consideration, or interviews of prospective candidates for employment; assignment,
appointment, promotion, performance, demotion, salaries, disciplining, or resignation
of specific public officers, appointees, or employees, more specifically, the Director of
Energy Services.
Motion to Certify Closed Meeting at its Conclusion
[At the conclusion of the Closed Meeting, immediately re-convene in open meeting and take a roll call vote on the
following:]

I move that Council certify that to the best of each member's knowledge, as recognized by each
Council member’s affirmative vote, that only such public business matters lawfully exempted
from Open Meeting requirements under the Virginia Freedom of Information Act as were
identified in the motion by which the Closed Meeting was convened were heard, discussed or
considered in the Closed Meeting by Council, and that the vote of each individual member of
Council be taken by roll call and recorded and included in the minutes of the meeting of Town

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Council.

Moved: None Seconded: None
Yes: None No: None Abstain: None

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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s website at
www.frontroyalva.com for a limited time.

The meeting was called to order at approximately 7:00 p.m.
Moment of Silence
Pledge was led by Vice Mayor Veitenthal
ROLL CALL BY CLERK OF COUNCIL
PRESENT:
Mayor Lori A. Cockrell
Vice Mayor Amber F. Veitenthal
Councilwoman Melissa DeDomenico-Payne
Councilman Joshua L. Ingram
Councilman H. Bruce Rappaport
Councilman R. Wayne Sealock
Councilman Glenn E. Wood
OTHERS PRESENT: Town Manager Joseph W. Petty
Town Attorney George M. Sonnett, Jr.
Clerk of Council Hillary Wilfong
APPROVAL OF MINUTES
Vice Mayor Veitenthal moved, seconded by Councilman Sealock, that Council approve the minutes of the July 27, 2026,
Regular Meeting, August 3, 2026, Work Session, and August 10, 2026, Work Session as presented.
Vote: Yes– Councilmembers Rappaport, DeDomenico-Payne, Ingram, Wood, Sealock, Vice Mayor Veitenthal
No– None
Absent–None
Abstain– None
ROLL CALL:
ADDITION/DELETION OF ITEMS FROM THE AGENDA OR REVISION TO ORDER OF BUSINESS- None
RECOGNITIONS/AWARDS/REPORTS
Director of Public Works Robbie Boyer recognized Andrew Schilling for obtaining his Class 1 Virginia Wastewater Works
Operator License. Mr. Schilling has been employed with the Town since March 2024. The Mayor and Council congratulated
Mr. Schilling on his accomplishment.
PUBLIC HEARINGS
Special Use Permit – Rotary Club Mural at 37 Water Street - The application for review is a request for an artistic mural,
exceeding sixty (60) square feet in size, on the north side of the building facing the intersection of N. Commerce Avenue and
Manassas Street, located at 37 Water Street. Identified by Tax Map 20A8-6-C3. The property is zoned C-2, Downtown
Business District. The Mayor opened the floor for the applicant to speak.
Mr. Brett Hrbek spoke on behalf of the Rotary Club of Front Royal in support of Special Use Permit 260273 for the proposed
Centennial Mural at 37 Water Street. Mr. Hrbek stated that the mural would commemorate the Rotary Club’s 100 years of
service to the community and transform the highly visible north side of the building into a piece of public art. The mural was
designed and will be painted by a local artist and Warren County High School art teacher. The artwork represents themes
including peace, education, clean water, health, economic opportunity, environmental protection, and Rotary International’s
efforts to eradicate polio. Mr. Hrbek noted that the project is privately funded and will be installed on removable wood
panels to allow for future repair, updates, or removal. A QR code is also proposed to provide information about the mural
and its symbolism, with the intent of incorporating the mural into the Town’s public art and mural trail.
Mayor Cockrell opened the Public Hearing.

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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s website at
www.frontroyalva.com for a limited time.

Kathy Wolfe- 431 Washington Avenue- Executive Director of Blue Ridge Opportunities and a Town resident, spoke in support
of the proposed mural. Ms. Wolfe stated that Blue Ridge Opportunities is excited to partner with the Rotary Club to host the
mural on its building and expressed appreciation for the opportunity to display a piece of artwork that reflects the positive
nature of the organization and the individuals it serves. Ms. Wolfe noted that Blue Ridge Opportunities has had a
longstanding relationship with the Rotary Club and has wanted a mural on the building for many years.
No other speakers present, Mayor Cockrell, closed the Public Hearing.
Councilman Ingram moved, seconded by Councilman Rappaport that Council approve the Special Use Permit for the Rotary
Club mural, exceeding sixty (60) square feet, to be located on the north side of the building at 37 Water Street, identified as
Tax Map 20A8-6-C3, in the C-2, Downtown Business District, as presented.
Vote: Yes– Councilmembers Rappaport, DeDomenico-Payne, Ingram, Wood, Sealock, Vice Mayor Veitenthal
No– None
Absent–None
Abstain– None
ROLL CALL:
Mayor Cockrell commended the Rotary Club for the proposed mural and expressed appreciation for the club’s contribution
to the community. Council members also expressed support for the mural, noting its representation of Rotary’s commitment
to community service, business leadership, and humanitarian efforts. Discussion included the potential for the mural to
enhance the area, future landscaping and seating opportunities near the mural, and coordination with the Town’s Public
Works Department regarding existing trees in the area. Council also recognized the Rotary Club’s 100 years of service and
its significant local and international contributions.
Special Use Permit – 508 Kendrick Lane- Junkyard- Special Use Permit-Council is requested to consider application
submitted by Eagle Sky Industrial Park, LLC, to allow an Automobile Graveyard ("Junkyard") at 508 Kendrick Lane, identified
by Tax Map Number 20A1-3-4. The property is zoned I-2, Industrial Employment District.
Planning and Zoning Director Ms. Kopishke presented the request for a Special Use Permit to allow an Automobile
Graveyard (“Junkyard”) at 508 Kendrick Lane. Ms. Kopishke stated that, at Council’s request, the application was reviewed
by ACES in addition to Town staff and the Planning Commission. ACES raised concerns regarding stormwater management
and DEQ inspections, compliance with the Town’s Dark Sky lighting requirements, adequate screening and buffering, and
vegetation removal. Ms. Kopishke noted that the applicant has an approved stormwater management plan through DEQ
and that the Department of Motor Vehicles (DMV) would oversee the day-to-day operations of the automobile graveyard.
She stated that any conditions imposed by Council should be related to mitigating impacts associated with the use, including
stormwater runoff and other environmental impacts.
In response to Council questions, Ms. Kopishke stated that the property is currently an undeveloped field, although other
industrial uses and towing operations are in the surrounding area. She further explained that the applicant had previously
amended the application to move the proposed use outside an area subject to certain covenants, after which the applicable
federal agency declined further review. Ms. Kopishke confirmed that the application did not include additional information
regarding the applicant’s proposed operational procedures for the vehicles beyond the approved stormwater management
plan
Mayor Cockrell opened and closed the public hearing.

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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s website at
www.frontroyalva.com for a limited time.

Councilwoman DeDomenico-Payne moved, seconded by Councilman Wood that Town Council deny the Special Use Permit
application submitted by Eagle Sky Industrial Park, LLC, to allow an Automobile Graveyard (“Junkyard”) at 508 Kendrick Lane,
identified as Tax Map Number 20A1-3-4, in the I-2, Industrial Employment District, as presented.
Vote: Yes– Councilmembers Rappaport, DeDomenico-Payne, Ingram, Wood, Sealock, Vice Mayor Veitenthal
No– None
Absent–None
Abstain– None
ROLL CALL:
PUBLIC COMMENTS NOT RELATED TO PUBLIC HEARINGS
Jim Justice- 12 Chester Street, Town resident and business owner, spoke regarding concerns with the Town’s fencing
regulations in the downtown historic district. Mr. Justice stated that a neighboring property owner constructed a fence
approximately six feet from the front door of his building and that a dispute exists regarding whether the fence was
constructed across the property boundary. He expressed concern that the current process places the burden and expense
of resolving property-line disputes on the affected property owner. Mr. Justice provided photographs illustrating fencing in
the downtown commercial historic district and expressed concern that the current ordinance could result in excessive
fencing that negatively impacts the character of the historic district. He requested that Council review the ordinance and
consider whether it is being applied in a manner consistent with its intended purpose.
REPORTS
Report of Town Manager- Mr. Petty, reminded residents that Town Hall will be closed on Monday, September 7, for Labor
Day, and that the next Town Council meeting will be held on Tuesday, September 8, at Town Hall. Mr. Petty recognized
Andrew for his work at the Wastewater Treatment Plant and thanked Town staff and members of the public who assisted
during the summer storms.
Report of Council Members
Councilman Sealock reported attending the Good Lions ribbon cutting and noted that the event was well attended, with
food vendors and trailers set up in the parking lot. He also reported that he will be attending a threat assessment training
at Randolph-Macon Academy on Thursday and Friday.
Councilman Wood congratulated Cars Changing Lives on giving away its 89th and 90th vehicles and noted that the
organization is approaching its goal of 100 vehicles. He also announced an upcoming Murder Mystery Dinner fundraiser on
September 24 at Shenandoah Valley Country Club, with proceeds benefiting Cars Changing Lives.
Vice Mayor Veitenthal stated she has been occupied with August being back to school month.
Councilman Rappaport reported attending the Reaching Out Now Gala in Winchester on August 2, which supports student
mentorship, leadership experiences, and youth programming. He also attended the VML Finance Policy Committee meeting
remotely on July 15, where topics included local audit costs, ASAP program funding, and HB 599 funding for local police
departments. Councilman Rappaport also visited several local businesses on Main Street and Commerce Avenue. Lastly, he
thanked the Energy Department for addressing the lighting issue on Kidd Lane.
Report of the Mayor- Mayor Cockrell reported attending the Warren County Fair, the Hike Kidz Elementary Shopping Days,
and the distribution of school supplies, clothing, and hygiene kits to local students. She also attended the Warren County
Public Schools new teacher and staff luncheon, National Night Out, and the Warren County Public Schools convocation.
Mayor Cockrell announced the upcoming Young Life Golf Tournament on September 9th and Celebrate Kids Day, hosted by
the Warren Coalition, on September 27th from 1:00 to 4:00 p.m. at the Health and Human Services Complex. She also noted
that she will participate in the event’s pitch burst fundraiser to benefit the Warren Coalition.
CONSENT AGENDA ITEMS
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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s website at
www.frontroyalva.com for a limited time.

Purchase of Replacement Truck for Public Works Concrete Crew- Council authorized the purchase of a 2027 Ford F-350
Crew Cab 4x4 pickup truck, for the Public Works Concrete Crew in the amount of $87,874.00.
Purchase of Replacement Refuse Truck for Public Works Solid Waste- Council authorized the purchase of a 2027 Freightliner
Chassis equipped with a 25-foot rear loader for the Public Works Solid Waste Department in the amount of $266,967.00.
Purchase of Replacement Camera System for Public Works Sewer Camera Truck- Council authorized the purchase and
installation of a new sewer camera inspection system for the Public Works Sewer Maintenance Department in the amount
of $139,936.35.
Council Appointments to the Joint Tow Board- Council appointed the proposed members to the Joint Towing Advisory Board
for a four-year term beginning September 1, 2026.
Vice Mayor Veitenthal moved, seconded by Councilman Ingram that Council approve the Consent Agenda as presented.
Vote: Yes– Councilmembers Rappaport, DeDomenico-Payne, Ingram, Wood, Sealock, Vice Mayor Veitenthal
No– None
Absent– None
Abstain– None
ROLL CALL
BUSINESS ITEMS
Board of Architectural Review (BAR) Appeal- Denial of Certificate of Appropriateness Application #2600313 (501 E. Main
Street- Council is requested to consider an appeal pursuant to Town Code §175-94 regarding the Board of Architectural
Review’s(BAR) denial of a Certificate of Appropriateness for the replacement of 18 wood windows with vinyl windows at
501 E. Main Street. Staff explained that the property is a contributing structure within the Historic District and that the vinyl
windows were installed without prior BAR approval. The BAR previously denied the Certificate of Appropriateness and
directed replacement of the windows with wood windows in accordance with the Historic District Design Guidelines. The
applicant requested that Council overturn the BAR decision or allow the existing vinyl windows to remain, with an alternative
request to replace only the front-facing windows.
Ms. Kopishke presented the appeal and explained that the property is a contributing structure within the Historic District
and that the vinyl windows had been installed without prior BAR approval. The BAR denied the Certificate of
Appropriateness and directed that the windows be replaced with wood windows in accordance with the Historic District
Design Guidelines.
Ms. Kopishke reported that the applicant had also submitted applications for rehabilitation and reinstallation of the original
wood shutters and for construction of a front porch. She explained that the shutters could be addressed administratively,
while the proposed porch would require BAR review.
Town Attorney Mr. Sonnett clarified that the matter before Council was limited to the appeal of the BAR’s decision regarding
the windows. The proposed shutters and porch were separate matters and could not be considered as part of the current
appeal.
The appellant’s representative, Ronald Baldwin, presented renderings of the proposed porch and discussed the historic
appearance of the property. He stated that the property is currently used as apartments and that the porch would help
restore its historic character. He also expressed the applicant’s preference to retain the existing vinyl windows, citing energy
efficiency and environmental benefits.
Council discussed the scope of the appeal and the options available to Council pursuant to Town Code §175-94. Mr. Sonnett
explained that Council could uphold, modify, or overrule the BAR’s decision, but could not refer the proposed alternative
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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s website at
www.frontroyalva.com for a limited time.

window arrangement or porch proposal to the BAR as part of the current appeal. Council noted that any additional
improvements would need to proceed through the appropriate application process separately.
Vice Mayor Veitenthal moved seconded by Councilman Sealock to deny the appeal submitted by Hyo K. Bang pursuant to
Town Code §175-94 and uphold the Board of Architectural Review’s denial of the Certificate of Appropriateness.
Vote: Yes– Councilmembers Rappaport, DeDomenico-Payne, Ingram, Wood, Sealock, Vice Mayor Veitenthal
No– None
Absent–None
Abstain– None
ROLL CALL:
Consideration of Request to Discontinue Motor Vehicle Use on a Portion of Church Street- Council reviewed a request to
discontinue motor vehicle use on approximately 1,932 square feet of Church Street between E. Main Street and the parking
lot behind 201 E. Main Street, pursuant to Virginia Code §§ 15.2-2001 and 15.2-2006. The one-way alley has been closed
since late 2025 due to redevelopment of the former Murphy Theater building at 131 E. Main Street, with little to no feedback
received regarding the closure and its impact on traffic. Council reviewed the Town’s 2019 Downtown Parking Study, which
recommended converting this portion of Church Street into a pedestrian walkway to provide a continuous pedestrian
connection from Jackson Street to Peyton Street. If discontinued for motor vehicle use, the Town would continue to own
and maintain the area as a public pedestrian walkway and would work with downtown stakeholders to identify opportunities
for future design and funding improvements.
Council discussed public feedback received since the matter was previously considered. Mayor Cockrell stated that they had
received additional feedback from the public, including comments from downtown businesses, and noted that both
supportive and opposing views had been received. Vice Mayor Veitenthal reported receiving additional emails and
telephone calls regarding the proposed closure. Staff reported receiving limited formal feedback, including an email in
opposition and conversations with business owners who expressed support. The two adjacent property owners had also
been notified of the meeting.
Vice Mayor Veitenthal asked about the amount of Town funding that had been expended on the survey, renderings, and site
plan concepts for the proposed closure. Staff explained that the materials presented were provided through downtown
partners and did not result in a cost to Town taxpayers. Staff clarified that the Town had previously funded the 2019
Downtown Parking Study and that a new Downtown Parking and Traffic Study is currently underway. Staff advised that data
collection was ongoing and that the study is anticipated to be completed by the end of 2026.
Councilman Sealock asked about the proposed method and duration of the closure. Staff explained that the intent would
initially be to restrict motor vehicle access through the use of planters, barriers, removable bollards, or similar measures.
The Town would retain ownership of the area, and removable barriers could allow access for emergencies or maintenance
vehicles if necessary. Staff further explained that more substantial improvements to create an attractive pedestrian corridor
would require additional funding and a future public process and that Council could reconsider the closure in the future.
Councilman Wood stated that downtown Front Royal had not requested that the Town fund the proposed pedestrian
improvements and noted that downtown stakeholders intended to pursue grants and other financing opportunities. He
expressed support for proceeding with the closure at this time, explaining that doing so would allow downtown stakeholders
to begin working on grant applications, financing, and a more detailed design while the Murphy Theater construction
remains ongoing. He noted that delaying the closure could potentially delay efforts to secure funding and complete the
improvements by another year. Councilman Wood stated that the initial closure could remain simple and that, during the
interim, downtown stakeholders could develop a vision and pursue funding to ultimately create a more substantial
pedestrian area.

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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s website at
www.frontroyalva.com for a limited time.

Vice Mayor Veitenthal discussed concerns received from downtown business owners regarding whether the proposed
closure could provide a greater benefit to businesses located adjacent to the proposed pedestrian area. The Councilmember
noted that the closure could create additional space for outdoor seating, pedestrian activity, or customer overflow and
questioned whether similar improvements should be considered for other downtown businesses and areas.
Councilwoman DeDomenico-Payne responded that the potential benefit to a particular business should not, by itself,
prevent the Town from pursuing an improvement that could benefit the broader downtown area. She emphasized the
importance of supporting downtown businesses and the redevelopment of the Murphy Theater and stated that benefiting
one business does not necessarily result in harm to another.
Vice Mayor Veitenthal stated that, while supportive of eventually closing the street, they did not believe the matter should
be approved at this time. She cited the anticipated seven- to nine-month continuation of construction, the lack of current
funding for the proposed pedestrian improvements, the pending Downtown Parking and Traffic Study, and the opportunity
to receive additional public input during the interim. Vice Mayor Veitenthal expressed the view that the matter should be
revisited once construction is completed, funding and a plan for improvements are identified, and additional information is
available.
Councilman Rappaport expressed opposition to the proposed closure, stating that the public feedback received favored
maintaining motor vehicle access and traffic flow through Church Street. He stated that, in their view, the street should
remain open and that improvements such as lighting could be considered without eliminating vehicular access.
Councilman Ingram stated that he remained somewhat divided on the proposed closure and had received both support
and opposition from the public. He expressed concern about the timing of the closure since the street is already closed for
construction and there is no definitive timeline for reopening. Councilman Ingram stated that he would prefer to see how
traffic flows after the Murphy Theater opens and the construction area is cleared before making a decision and indicated
support for tabling the matter until that time.
Council continued discussion regarding the timing and merits of the proposed closure, including public feedback, future
pedestrian improvements, traffic flow, parking, construction activities, available funding, and the pending Downtown Parking
and Traffic Study. Following discussion, Council proceeded to consider the proposed motions.
Councilman Wood moved seconded by Councilwoman DeDomenico-Payne that Council approve the closure of
approximately 1,932 square feet of Church Street located between E. Main Street and the parking lot behind 201 E. Main
Street to motor vehicle use pursuant to Virginia Code §§ 15.2-2001.
Substitute Motion
Vice Mayor Veitenthal moved, seconded by Councilman Rappaport that Council deny the closure of approximately 1,932
square feet of Church Street located between E. Main Street and the parking lot behind 201 E. Main Street to motor vehicle
use pursuant to Virginia Code §§ 15.2-2001.
Vote: Yes– Councilmembers Rappaport, Ingram, Sealock, Vice Mayor Veitenthal
No– DeDomenico-Payne, Wood
Absent–None
Abstain– None
ROLL CALL:
CLOSED MEETING
Vice Mayor Veitenthal moved and seconded by Councilman Rappaport that Town Council convene a closed meeting,
pursuant to Sections 2.2-3711 and 2.2-3712 of the Code of Virginia, for the following purposes:1) pursuant to section 2.2Page 10 of 214

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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s website at
www.frontroyalva.com for a limited time.

3711(A)(1) of the Code of Virginia, for the discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific
public officers, appointees, or employees of any public body, more specifically, the Town Attorney.
Vote: Yes– Councilmembers Rappaport, DeDomenico-Payne, Ingram, Wood, Sealock, Vice Mayor Veitenthal
No– None
Absent – None
Abstain– None
ROLL CALL:
CERTIFICATION OF CLOSED MEETING
Councilman Ingram moved, seconded by Vice Mayor Veitenthal that Council certify that to the best of each member's
knowledge, as recognized by each Council member’s affirmative vote, that only such public business matters lawfully
exempted from Open Meeting requirements under the Virginia Freedom of Information Act as were identified in the
motion by which the Closed Meeting was convened were heard, discussed or considered in the Closed Meeting by
Council, and that the vote of each individual member of Council be taken by roll call and recorded and included in the
minutes of the meeting of Town Council.
Vote: Yes– Councilmembers Rappaport, DeDomenico-Payne, Ingram, Wood, Sealock, Vice Mayor Veitenthal
No– None
Absent– None
Abstain– None
ROLL CALL:
ACTION AFTER CERTIFICATION OF CLOSED MEETING
Vice Mayor Veitenthal moved, seconded by Councilwoman DeDomenico-Payne that Council approve the Third
Amendment to Employment Agreement of the Town Attorney, effective July 1, 2026, as presented, with the Mayor to
execute the amendment on behalf of the Council and the Town.
Vote: Yes – Councilmembers Rappaport, DeDomenico-Payne, Ingram, Wood, Sealock, Vice Mayor Veitenthal
No– None
Absent– None
Abstain– None
ROLL CALL:
The meeting adjourned at approximately 9:51pm

Approved by Town Council

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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s
website at www.frontroyalva.com for a limited time.

Roll Call by Clerk of Council
PRESENT:

Mayor Lori A. Cockrell
Vice Mayor Amber F. Veitenthal
Councilwoman Melissa DeDomenico-Payne
Councilman Joshua L. Ingram (Remote)
Councilman H. Bruce Rappaport
Councilman R. Wayne Sealock
ABSENT:
Councilman Glenn E. Wood
OTHERS PRESENT: Town Manager Joseph W. Petty
Town Attorney George M. Sonnett, Jr.
Clerk of Council Hillary Wilfong
Various members of the staff and public

REMOTE PARTICIPATION: Councilman Ingram participated remotely. Mayor Cockrell confirmed Councilman
Ingram’s location as Mt. Airy, North Carolina, where he was on annual vacation.
ADDITIONS/DELETIONS TO THE AGENDA:
Councilwoman DeDomenico-Payne moved, seconded by Vice Mayor Veitenthal, that Council add the Deed of
Storm Drainage Easements to the agenda as Item 4L and the Dollars for Dolly Day Proclamation as Item 4M, and
delete Item 3A, Presentation for Block Safety LPR.
Vote: Yes – Councilmembers Rappaport, DeDomenico-Payne, Ingram, Sealock, Veitenthal
No – N/A
Absent –Wood
Abstain – N/A
Motion carried by roll call vote.
ACTION ITEM
Resolution to Council September 14, 2026, Regular Work Session- No discussion.
Councilman Sealock moved , seconded by Councilman Rappaport that Council approve the resolution cancelling
the September 14, 2026, Regular Work Session as presented.
Vote: Yes – Councilmembers Rappaport, DeDomenico-Payne, Ingram, Sealock, Veitenthal
No – N/A
Absent –Wood
Abstain – N/A
Motion carried by roll call vote.
NEW BUSINESS
Memorandum of Understanding (MOU) Between the Town of Front Royal and the American Legion for the
Military Tribute Banner Program – Mr. Petty provided an update on the Town’s Military Tribute Banner Program.
In 2025, the Town, with support from Warren County, initiated the program, with 75 banners currently installed
along Royal Avenue. The banners sold out within days. Mr. Petty stated that the Town has been discussing a
potential partnership with American Legion Post 53 to assist with the program and expand the number of banners
to 150.
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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s
website at www.frontroyalva.com for a limited time.

Mr. Petty explained that the proposed MOU would formalize the partnership and establish the respective roles
and responsibilities of the Town and American Legion Post 53. The American Legion would manage banner
applications, fees, and orders, while the Town would be responsible for installation and ongoing maintenance on
Town-owned poles. He noted that the banner design may be modified slightly based on lessons learned during
the first year of the program.
The proposed expansion would add an additional 75 banners, with the program structured to stagger
replacements rather than requiring all 150 banners to be installed or replaced at the same time. The Town’s
Energy Services team would handle installation and maintenance. Staff are also evaluating additional locations
and poles that meet the program’s guidelines and provide adequate pedestrian and vehicle visibility.
Mr. Petty noted that the banners are intended to be placed in high-traffic areas where pedestrians and motorists
can meaningfully view and appreciate them, while avoiding locations where they could be lost among other
streetscape elements or appear more like advertising. The current expansion focuses primarily on 12-foot green
poles along two-lane, 25-mph roads, with additional locations being evaluated. East Main Street was discussed;
however, the existing concrete poles were determined to be unsuitable due to their size and height, as well as
the number of other seasonal streetscape elements in the area.
Mayor Cockrell asked whether the original cost structure would remain in place, with applicants paying the cost
of the banners and the Town and County supporting infrastructure costs, while Town staff provide installation.
Mr. Petty stated that discussions regarding infrastructure costs are ongoing and that American Legion Post 53
may be willing to assist with those costs. He noted that the Town and County would also be considered as funding
partners. Mayor Cockrell emphasized that the purpose of the program is not to generate revenue and that the
goal is to keep the banners available to applicants at a reasonable cost. Mr. Petty stated that the MOU does not
currently specify the financial arrangement and that the provision could be addressed in the agreement if Council
wishes to maintain the program at a reasonable cost for applicants.
Council agreed to place the item on the September 28, 2026, agenda under Business Items.
Schedule Public Hearing for Financing of Riverton Sewer Lift Station and Centrifuge Projects – Mr. Wilson
presented a request to advertise and hold a public hearing regarding proposed financing through the Virginia
Water Facilities Revolving Fund for the Riverton Sewer Pump Station and a centrifuge project at the Wastewater
Treatment Plant. The Town originally applied for financing of $1.8 million for the Riverton Sewer Pump Station and
$7.96 million for the centrifuge project, with funding authorized by the Virginia Resources Authority in March
2026.
Mr. Wilson explained that the estimated cost of the centrifuge project increased to $10.423 million during final
engineering due to updated equipment pricing, a better understanding of the project scope, and requested
alternatives. Staff recommended advertising a total financing amount of $12.223 million, consisting of $1.8 million
for the Riverton Sewer Pump Station and $10.423 million for the centrifuge project. He clarified that advertising
the higher amount would provide the Town flexibility to add or remove project alternatives following procurement
and would not require the Town to finance the full amount.

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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s
website at www.frontroyalva.com for a limited time.

Mr. Wilson stated that the Town must hold a public hearing to obtain public feedback before closing on the
financing. Staff requested that the public hearing be advertised for the September 28, 2026, regular meeting. No
action on the financing would be taken at the public hearing. Future Council action would be required following
receipt and review of bids and a determination of the final financing amount.
Council discussed the estimated financing costs, including an estimated interest rate of 3.2% over 25 years. Mr.
Wilson clarified that the estimated annual payments would total approximately $710,000 if the full $12.223
million were financed, although staff does not anticipate financing the full amount. Council also discussed the
$485,000 currently budgeted in FY2027 Sewer Fund Contingency and the need to account for future debt service
in subsequent budgets.
Council asked about the scope of the centrifuge project, and Mr. Wilson clarified that the project is an upgrade to
the existing Wastewater Treatment Plant. He also provided an update on procurement, noting that the Riverton
Sewer Pump Station project has been solicited and the responses are currently being reviewed by the Department
of Environmental Quality, while the centrifuge project is scheduled to be solicited in September 2026.
Council agreed to advertise the public hearing for the September 28, 2026, regular meeting.
Town of Front Royal Employee Handbook Update – Ms. McIntosh presented proposed updates to the Town of
Front Royal Employee Handbook, including the reorganization of Sections 2 and 8 and updates to Sections 3.4
(Pay Actions), 5.12 (Administrative Leave), 8.7 (Driving and Vehicle Use Policy), and 8.8 (Take-Home Vehicles).
Ms. McIntosh explained that the reorganization would move the existing Driving and Safety provisions to Section
8 for improved organization, with no policies being removed. The Pay Actions update would establish consistent
callback and standby pay, including a minimum of one hour for time worked and one hour of travel time. Council
discussed the increase in travel time from the current 30 or 45 minutes to one hour.
The Administrative Leave update clarifies that administrative leave is not paid out upon separation, consistent
with the Town’s existing practice. Updates to the Driving and Vehicle Use Policy clarify employee reporting
responsibilities, CDL requirements, safe vehicle operation, distracted driving laws, and the use of vehicle
monitoring technology.
Council agreed to place the item on the September 28, 2026, agenda under the Consent Agenda.
Fiscal Year 2027-2028 Budget Calendar – Mr. Wilson presented the proposed FY2027-2028 Budget Calendar and
explained that the schedule is generally consistent with the calendar used in previous years. He noted that the
proposed schedule accounts for statutory requirements regarding the timing of public hearings and approval of
the annual appropriation ordinance. The public hearing for the annual appropriation ordinance is proposed for
May 10, 2027, with approval scheduled for May 24, 2027.
Council discussed the proposed location of the budget public hearing and noted that the hearing would need to
be held at Town Hall unless the Warren County Government Center Board Meeting Room is available. Staff will
check the availability of the Government Center when scheduling rooms for the upcoming year.
Council also discussed the timing of County reassessments and the potential impact on the Town’s ability to
establish tax rates and prepare the annual budget. Staff noted that the Town remains dependent on receiving
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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s
website at www.frontroyalva.com for a limited time.

the final assessment figures from the County and that delays or changes to the figures could affect the budget
and tax rate schedule. Mr. Wilson stated that the proposed calendar provides the best balance between meeting
required deadlines and allowing some flexibility for potential delays.
Award of IFB #2-2026 – Townwide Milling and Paving Projects – Ms. Campbell presented a request to authorize
the award of IFB #2-2026, Townwide Milling & Paving, to Chemung Contracting Corporation of Mitchells, Virginia.
She stated that five bids were received, with Chemung Contracting Corporation submitting the lowest responsive
and responsible bid in the amount of $826,050. The contract will be for an initial one-year term, with the option
to renew for up to four additional one-year terms. Funding is available in the Highway Maintenance – Street
Reconstruction budget.
Council briefly discussed the proposed award, including whether the item could be placed on the Consent Agenda
and whether the Town had previously worked with the contractor. No additional concerns were raised.
Council agreed to place the item on September 28, 2026, agenda under the Consent Agenda.
Purchase of Replacement Track Loader – Ms. Campbell presented a request to authorize the purchase of a
Caterpillar 953 Track Loader from Carter Machinery Company, Inc., utilizing Sourcewell Cooperative Contract
#011723-CAT. The purchase price is $274,845, less a $20,000 trade-in allowance for the Town’s existing 1987 CAT
loader, for a net purchase price of $254,845. The new loader will replace the existing unit currently used by
multiple Public Works departments.
Council discussed placing the item on the September 28, 2026, agenda under the Consent Agenda.
IFB #7-2026 – Curb and Gutter Installation Services – Ms. Campbell presented a request to authorize the award
of IFB #7-2026, Curb & Gutter Installation, to Arthur Construction Company, Inc., in the amount of $149,943. The
contract will be for an initial one-year term, with the option to renew for up to four additional one-year terms.
Arthur Construction Company, Inc. submitted the lowest responsive and responsible bid.
Council had no questions or concerns and agreed to place the item on the September 28, 2026, agenda under
the Consent Agenda.
Award of IFB #5-2026 – Glycerin – Ms. Campbell presented a request to authorize the award of IFB #5-2026 for
the supply and delivery of glycerin for the Wastewater Treatment Plant to Suffolk Sales & Service Corporation at
a unit price of $3.65 per gallon. Three bids were received, and following review and clarification of product
specifications and supporting documentation, Suffolk Sales & Service Corporation was determined to be the
lowest responsive and responsible bidder. The contract will be for an initial one-year term, with the option for
four additional one-year renewals. Funding is available in the Wastewater Treatment Plant chemical budget.
Council discussed why another bidder’s price was approximately $40,000 lower. Staff explained that the lower bid
did not meet the Town’s required product specifications and that the product had previously resulted in
operational issues at the plant. Staff further explained that the lower-priced product was a different grade and did
not meet the required criteria. Council agreed that selecting a product that meets the Town’s specifications and
performs properly is preferable to selecting the lower-priced product.
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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s
website at www.frontroyalva.com for a limited time.

Council discussed placing the item on the September 28, 2026, agenda under the Consent Agenda.
FY2027 Budget Amendment and Award of Prospect Street Bridge Replacement Project – Ms. Campbell presented
a request to approve an FY2027 budget amendment of $479,548 in VDOT Revenue Sharing funds for the Prospect
Street Bridge Replacement Project and authorize the award of the construction contract to WG Construction
Company, Inc. in the amount of $959,096. Three bids were received, with WG Construction Company, Inc.
determined to be the lowest responsive and responsible bidder. Staff noted that the apparent low bidder, Terra
Constructs, was determined to be nonresponsive after being given an opportunity to provide the missing
information and did not respond. Mattern & Craig, Inc., the Town’s project engineer, reviewed the bid and
contractor qualifications and recommended the award to WG Construction Company, Inc., which previously
completed the Town’s 8th Street Bridge Replacement Project.
Council discussed the nonresponsive bid and confirmed that the bidder had been given an opportunity to address
the deficiencies. Council also discussed the anticipated project start date and duration, noting that additional
information will be available following the award and scheduling of the project. The potential impact of the bridge
closure on the surrounding neighborhood was also discussed.
Council had no further concerns and agreed to place the budget amendment and contract award on the
September 28, 2026, agenda under the Consent Agenda.
Appointment of Non-Elected Representative to the Northern Shenandoah Valley Regional Commission (NSVRC)
Council was requested to appoint Daniel Wells as the Town’s non-elected representative to the Northern
Shenandoah Valley Regional Commission (NSVRC) to fill the current vacancy. Mr. Wells would serve the remainder
of the term, expiring June 30, 2029.
Council agreed to place the appointment on the September 28, 2026, agenda under the Consent Agenda.
Ordinance Amendment – Zoning Administrator and Deputy Zoning Administrator Responsibilities – Council
discussed a proposed amendment to Town Code § 175-147 regarding the Zoning Administrator and Deputy
Zoning Administrator. The proposed amendment would allow the Town Council or Town Manager to designate
the Zoning Administrator, rather than automatically assigning the role to the Director of Planning, and would
allow for more than one Deputy Zoning Administrator.
Staff explained that the amendment would provide greater flexibility within the Planning Department by allowing
additional staff members to have authority to assist with zoning enforcement, inspections, letters, and citations,
rather than placing those responsibilities solely on the Planning Director and one Deputy Zoning Administrator.
The amendment would also allow the department to operate more efficiently as a team and is consistent with
practices in other localities.
Council discussed whether the proposed changes would require additional budgetary appropriations or obligate
the Town to hire additional staff. Staff clarified that the amendment would not require the Town to hire additional
employees and would simply provide flexibility to designate additional staff if needed and available.

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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s
website at www.frontroyalva.com for a limited time.

Council supported moving forward with the proposed amendment and agreed to advertise the amendment for
a public hearing.
Deed of Easement from 4EVERHOMES LLC to the Town for 20’ Storm Drainage Easement for Town Facilities Over,
Across, Under and Upon Tax Map Nos. 20A7-12-33 and 20A7-12-34, Vacating a 5’ Storm Drainage Easement Upon
Construction and Acceptance of the New Facility – Council discussed a proposed Deed of Storm Drainage
Easement from 4EVERHOMES LLC granting the Town a 20-foot storm drainage easement over portions of Tax
Map Nos. 20A7-12-33 and 20A7-12-34. Staff explained that the proposed easement would relocate the existing
storm drainage facility into a wider easement that meets current Town standards, as the existing pipe is not
located within the currently recorded five-foot easement.
Staff further explained that the relocation would accommodate the property owner’s proposed development and
would be completed at the developer’s expense. The Town would not accept the new easement until the
relocated facility is constructed in accordance with Town standards, at which time the existing five-foot easement
would be vacated. Council noted that the proposed easement would also resolve the existing discrepancy
between the recorded easement and the as-built location of the storm drainage facility.
Council had no further questions and agreed to consider the matter as a Business Item at the September 28,
2026, meeting.
Proclamation – Dollars for Dolly Day, September 25, 2026 – Mayor Cockrell presented a request to proclaim
September 25, 2026, as “Dollars for Dolly Day” in the Town of Front Royal following a citizen request. She
explained that the one-time initiative is intended to encourage residents to donate $5 to a nonprofit organization
of their choice in recognition of Dolly Parton’s legacy of giving and community service.
Mayor Cockrell initially considered directing donations specifically to the Dolly Parton Imagination Library or
Warren County’s HALO program, but proposed expanding the initiative to allow residents to support any
nonprofit organization that is meaningful to them. She noted that the Town would not collect, process, or
contribute funds to the initiative and that participation would be entirely voluntary. The goal is to encourage
community giving and demonstrate the collective impact that small donations could have on local organizations.
Council expressed support for the initiative and agreed that allowing residents to select a nonprofit organization
would make the effort more inclusive. Council also discussed providing information and links to local nonprofit
organizations through Town communications to help residents identify organizations to support.
Mayor Cockrell stated that the proclamation would be prepared for her signature and that the Town would assist
with promoting the one-day initiative.
OLD BUSINESS
Ordinance Amendment to Town Code §175 Regarding Data Center Definitions and Zoning District Regulations –
Mr. Petty presented an update regarding the proposed zoning text amendment to define and prohibit data
centers within the Town. He stated that, following the Town Council’s June 22, 2026, direction to prepare a
prohibition ordinance and adoption of an administrative application moratorium, the Planning Commission’s
recommended language was reviewed by outside legal counsel. Mr. Petty stated that outside counsel found the
proposed amendment to be thorough and consistent with Council’s direction. Staff recommended moving
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The following minutes are a summary of items on the agenda. This meeting may be viewed in its entirety by accessing the video of the same date online via the Town’s
website at www.frontroyalva.com for a limited time.

forward with the proposed amendment for a public hearing, with Council retaining the ability to consider
revisions to the language.
Council discussed the proposed definition of “Data Center” and the language referencing Town Code §175-9.3
regarding excluded uses. Council members raised concerns that the provision stating that data centers are
excluded from all zoning districts “except where expressly permitted by right or special use permit” could be
interpreted as allowing a data center through a special use permit in certain zoning districts, particularly where
“Technology Business” is listed as a special use permit use. Staff explained that a data center is not currently listed
as a permitted or special use in any zoning district and, therefore, would be excluded under the proposed
language. Staff further explained that the definition would assist the Zoning Administrator in determining
whether a proposed business constitutes a data center.
Council also discussed legally nonconforming uses and the potential for an existing data center, if one were legally
established, to continue operating under applicable state law and Town regulations. Staff explained that a legally
nonconforming use could not be expanded beyond its existing conditions.
Council members expressed concern that the proposed language did not clearly reflect Council’s prior direction
to prohibit data centers in all zoning districts. The Town Attorney explained that the reference to special use
permits could be removed from the proposed language. Council also discussed whether additional consultation
with outside legal counsel was necessary to address the concerns regarding the proposed language.
Following discussion, Council indicated that additional review of the proposed language and consultation with
outside legal counsel would be appropriate before proceeding with the amendment and determining whether
an extension of the administrative application moratorium was necessary.
Meeting adjourned at approximately 9:13 PM.

Approved by Council:

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SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 8.A.
Agenda Item: Flock Safety ALPR Camera Program
Summary:
Budget/Funding:
Meetings:
Proposed Motion:

Moved: None Seconded: None
Yes: None No: None Abstain: None

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Front Royal Police Department

Flock Safety
ALPR Camera
Program
An Overview by Chief Brian Whited

A focused tool for vehicle-based investigative
leads, governed by policy, purpose limits, and
local accountability.

Vehicle evidence • NOT facial recognition

Front Royal Police Department | Flock Safety ALPR Overview

Prepared September 2026

01

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Why FRPD uses ALPR technology
The system creates objective vehicle evidence that can help investigators move faster after a public-safety incident.

1

Capture
Motion-activated camera captures a
passing vehicle and available
vehicle details.

2

Compare / Search
Authorized users may receive
hotlist alerts or search by plate,
partial plate, vehicle description,
time, or location.

3

Investigative Lead
Officers verify information, develop
leads,
and
connect
vehicle
evidence to reports and cases.

COMMON PUBLIC SAFETY USES

Stolen vehicles • missing or endangered persons • active criminal investigations • amber alerts

Front Royal Police Department | Flock Safety ALPR Overview

Purpose: vehicle-based investigative leads

02

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What is detected and what is not
This is vehicle intelligence, not facial recognition or demographic identification.

Detected

NOT Detected

• License plate numbers and supported plate state

• Facial recognition

• Vehicle make, model, color, and unique identifiers

• Continuous real-time video

• Time, location, and direction of travel

• Gender, race, ethnicity, or other demographics

• Potential “hotlist” match that must be verified

• Speed enforcement or traffic citations

Front Royal Police Department | Flock Safety ALPR Overview

Scope limits

03

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Local deployment: Six fixed locations
There are currently six sites located within Front Royal town limits.

INSTALLATION SITE

TRAVEL DIRECTION

1

Stonewall Jackson Hwy @ E Criser Rd

Northbound

2

Stonewall Jackson Hwy @ E Criser Rd

Southbound

3

Happy Creek Rd @ Leach Run Pkwy

Westbound

4

Route 340 @ W 18th St

Southbound

5

Route 340 @ W 18th St

Northbound

6

W Strasburg Rd @ Forest Hill Dr

Westbound

Town of Front Royal / FRPD Flock Installation Sites as approved on February 12, 2024

Front Royal Police Department | Flock Safety ALPR Overview

Location of installments

04

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Town-limit deployment map
Schematic view of the six authorized FRPD locations. Pin placement is approximate.

6

Authorized Locations
1–2

4–5

Stonewall Jackson Hwy @ E Criser
Rd
NB / SB

4

3
3

Happy Creek Rd @ Leach Run
Pkwy
WB

6

3
4–5

Route 340 @ W 18th Street
SB / NB

6

W Strasburg Rd @ Forest Hill
Drive
WB

Excludes Flock installations located in the
county

1–2
Approximate pin positions • not survey/GIS-grade

Front Royal Police Department | Flock Safety ALPR Overview

Map: schematic

05

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Permitted use & operational controls
Policy governs the data provided by Flock

Purpose limited

No personal use

Training required

Use is restricted to law-enforcement and
public-safety functions.

Information may not be used for personal
reasons or reasons outside Department
functions.

Users must receive training
operating ALPR systems.

Reason required

Human verification

Alert ≠ stop

Each search must have a valid, related
search reason entered into the system.

A hotlist alert requires visual plate
verification and NCIC/VCIN confirmation.

An alert alone is not sufficient reasonable
suspicion or probable cause.

before

The department recognizes the importance of both public safety and privacy. Flock is one of many tools used to help solve crimes and protect the community. By
limiting who we share information with, restricting access, maintaining an audit trail of system activity, and regularly reviewing our policies, we work to ensure the
technology is used responsibly while protecting the privacy of the public.

Front Royal Police Department | Flock Safety ALPR Overview

Policy safeguards

06

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Data safeguards & retention
FRPD’s policy and limited access, reviewable activity, and automatic deletion.

07

100%

0

days maximum retention for nonevidentiary collected data

law-enforcement / public-safety purpose
requirement

personal reasons allowed under
policy

FLOCK SAFETY WILL
NOT:
› Sell, publish, exchange, or disclose customer’s
LPR data for commercial purposes.

› Disclose

or publish LPR data
authorization, unless required by law.

without

› Disseminate

LPR data to persons not
authorized to access or use the information.

Flock Cameras are stationary and do not move. They capture only the location,
timestamp, and license plate image of a vehicle as it passes. They do not identify the
driver or passengers or continuously track vehicles.

Day 0

Case review

If evidentiary

Day 07

Vehicle read captured

Authorized query / valid reason
with related case number

Retain under records schedule

Auto-deletion if not evidentiary

BALANCE POINT

Data is useful because it is searchable after an incident; trust is preserved by limiting who can search, why they search, and how long data remains
available.

Front Royal Police Department | Flock Safety ALPR Overview

Retention and access

07

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Successful case outcomes since implementation
Reported FRPD results using Flock Safety from October 2024 to present.

53

TOTAL SUCCESSES

05

CURRENT ADMINISTRATORS

18

CURRENT USERS

Wanted Person(s)

10

Robbery

2

Drugs

8

Sex Offenses

2

Stolen Vehicles/Recovery

5

DUI/DUID

2

Grand Larceny/Larceny

4

Violate Court Order

1

Welfare Checks
Hit & Runs

4

1

B&E's

1

Traffic Pursuits

1

Vandalisms by Shots Fired

4

Missing Persons

3

Arson

1

Fraud

3

Stolen Tags

1

i

These outcomes reflect investigations and public-safety incidents in which Flock data contributed to leads, identification, recovery, or enforcement actions.

Most frequent categories: Wanted Person(s), Drugs, and Stolen Vehicles/Recovery

Front Royal Police Department | Flock Safety ALPR Overview

October 2024
to the Present
Operational outcomes 10

Page 27 of 214

Transparency and accountability framework
A practical way to maintain accountability while preserving investigative integrity.

1. Purpose limited
A comprehensive Organization Audit Report is run monthly, capturing all user
searches, including user ID, date/time, timeframe, tag, case number, reason, and
filters used. All searches must be tied to a valid case number and legitimate reason,
and reports are retained for documentation.

2. Supervisory review and oversight
The Logistics Captain reviews the audit activity each month to ensure searches are
appropriate and the system is not being misused. This provides routine supervisory
oversight and accountability for all authorized users.

Limited- Purpose Usage
FRPD uses Flock Safety as a limited-purpose
investigative tool for vehicle evidence. It does not
identify people by face, race, gender, or other
demographic traits. Access is restricted, searches
require a valid reason, alerts require verification,
and local data is retained for no more than 07 days
unless evidentiary.

3. Automated Audit Assistance
Flock’s Audit Assistance Tool provides an additional safeguard by automatically
flagging unusual search patterns for review, including searches beyond 30 days,
multiple case numbers for the same plate, repeated searches by a single user,
external-network-only searches, and related narrow-timeframe activity. Flagged
activity is reviewed and archived by the Logistics Captain.

Front Royal Police Department | Flock Safety ALPR Overview

Transparency and accountability

08

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Front Royal Police Department’s transparency portal

https://transparency.flocksafety.com/front-royal-vapd
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Questions?
Thank you for your time and attention.
Please proceed with any thoughts, feedback, or inquiries you may
have.

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SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 9.A.
Agenda Item: Financing of Riverton Sewer Lift Station & Centrifuge Projects
Summary: The Town applied for Virginia Water Facilities Revolving Funds to provide financing
for the Riverton Sewer Pump Station (Preliminary Estimate - $1,800,0000) and a Centrifuge for
the Waste Water Treatment Plant (Preliminary Estimate - $7,960,000). Virginia Resource
Authority authorized funding for the projects in March 2026.
In order for the Town to close on financing, the Town must hold a public hearing to obtain any
feedback from the public regarding the financing. Staff is requesting for Council to direct staff
to advertise and hold a public hearing for the financing during the September 28, 2026 regular
meeting.
During final engineering for the Centrifuge Project the project cost estimate increased to
$10,423,000 due to updating the equipment pricing, better understanding of scope, and
requested alternatives. The Town is able to request additional financing from Virginia Resource
Authority if the projects are solicited for procurement and found to be higher than the amounts
listed in the commitment letters from Virginia Resource Authority. The amounts the Town may
request can not exceed the amounts included in the advertising for public hearing. Therefore
staff recommends to advertise for a total financing of $12,223,000; (Riverton Pump Station
$1,800,000 + $10,423,000 Centrifuge). Staff does not anticipate requesting financing for the
total amount of $10,423,000 for the centrifuge; but having the advertising include the
$10,423,000 for the Centrifuge will allow the Town flexibility to add/remove alternatives in the
best interest of the Town.
Staff will return to Council with more information and to request approval for the awarding of
contracts for both projects as well as approval of financing during future meetings.
The Riverton Sewer Pump Station project has been solicited for procurement and the response
is currently in the process of being reviewed by the Department of Environmental Quality. The
Centrifuge is scheduled to be solicited for procurement in September 2026.
The estimated interest rate is 3.2% for a term of 25 years and estimated annual payments of
$104,690 for the Riverton Sewer Pump Station and $606,216 if the Town were to finance the
$10,423,000 for the Centrifuge Project. The FY27 budget currently includes $485,000 under
Sewer Fund Contingency for the projects. The first payment on financing would be due during
FY28 if the projects and financing continue to move forward. .

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Budget/Funding: 9872-40001 - Sewer Debt Service Principle on Debt
9872-40005 - Sewer Debt Service Interest on Debt
Annual debt service to be included in future budgets.
FY27 Budget includes $485,000 under 9899-49999 Sewer Contingency for partial year payment.
Meetings: September 8, 2026
Proposed Motion: I move that Council approves financing through the Virginia Water Facilities
Revolving Fund in an amount not to exceed $12,223,000, consisting of up to $1,800,000 for the
Riverton Sewer Pump Station Project and up to $10,423,000 for the Wastewater Treatment
Plant Centrifuge Project, and authorize to proceed with the financing.

Moved: None Seconded: None
Yes: None No: None Abstain: None

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TOWN OF FRONT ROYAL, VIRGINIA
NOTICE OF PUBLIC HEARING

Notice is hereby given that on September 28, 2026, the Town Council (the “Council”) of the Town
of Front Royal, Virginia (the “Town”) will conduct a public hearing, which may be continued or
adjourned, as required under applicable law, in accordance with Section 15.2-2606 of the Code of
Virginia of 1950, as amended, with respect to the adoption by the Council of a resolution or
resolutions, as may be necessary or convenient, regarding the proposed financing of certain
infrastructure improvements. The purpose of the financing is the renovation of the Riverton Sewer
Lift Station, which will include replacing existing pumps, adding a third pump, replacing valves,
structural improvements and installing a new emergency generator. The purpose of the financing
will also include costs associated with the construction of a new centrifuge dewatering facility at
the wastewater treatment plant, all together as well as related engineering, administrative, and
finance closing costs (collectively, “the Project”). The Town plans to fund the Project through a
bond, or bonds, to be issued in a principal amount not to exceed $12,223,000.
The public hearing, which may be continued or adjourned, will be conducted at 7:00 p.m., or as
soon thereafter as the matter may be heard, by the Council in the Warren County Government
Center at 220 North Commerce Avenue, Front Royal, Virginia. Interested persons may appear at
such time and place and present their views whether orally or in writing, or submit written
comments prior to the hearings. The Council may set time limits on speakers and other rules and
procedures for the conduct of this public hearing. Any persons with disabilities are urged to
contact the Town Offices at 540-635-8007 prior to the public hearing to arrange for any necessary
accommodations. For additional information, please contact the Town Clerk’s Office.
BY ORDER OF THE TOWN OF FRONT ROYAL
TOWN COUNCIL
JOSEPH PETTY, TOWN MANAGER

The Royal Examiner:

Please run this ad in the editions of the paper for the publication dates of:
September 10, 2026 and September 17, 2026.
Please send the certificate of publication to the Town Clerk, Town of Front Royal Offices, P.O.
Box 1560, Front Royal, VA 22630

Page 37 of 214

Town of Front Royal
Opinion of Probab
September

Item
Administrative Expenses
Basic Engineering Fees
Project Inspection and CA Fees
Treatment Plant Construction
Single Story Building / 1 Centrifuge
Second Centrifuge with polymer skid, hoist and SCADA
Truck
Magnitite Removal
Contingencies
Other (PER, permitting, geotechnical)
Total

July 2025 Funding
Application
$50,000
$700,000
$710,000
$6,200,000
$0
$0
$0
$300,000
$0
$7,960,000

Page 38 of 214

Town of Front Royal Centrifuge Project
Opinion of Probable Cost Summary
September 2, 2026
Total Project Cost Total Project Cost
Base Bid
Base and Add Alts
$50,000
$50,000
$854,000
$854,000
$710,000
$710,000
$7,109,000
$0
$300,000
$0
$395,000
$173,000
$8,737,000

$7,109,000
$786,000
$300,000
$900,000
$395,000
$173,000
$10,423,000

Page 39 of 214

Notes
Increase due to better understanding of design scope

Increase from obtaining actual, updated equipment pricing
Town requested Add Alternative
Town requested Add Alternative

Page 40 of 214

SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 9.B.
Agenda Item: Ordinance Amendment – Zoning Administrator and Deputy Zoning Administrator
Responsibilities
Summary: An Ordinance Amendment to Town Code § 175-147 to amend the provisions for the
Zoning Administrator and Deputy Zoning Administrator. Town Code § 175-147 currently
provides that the Director of Planning shall serve as the Town’s Zoning Administrator. The
ordinance was last amended in 1999. It also provides for one Deputy Zoning Administrator, who
is appointed by the Town Manager. The proposed amendment would change the current
structure by allowing the Town Council or Town Manager to designate the Zoning
Administrator. It would also allow for more than one Deputy Zoning Administrator.
Budget/Funding: N/A
Meetings: September 8, 2026
Proposed Motion:
Approval
In furtherance of the purposes and objectives contained in Town Code §175-1(B), and finding
that the public necessity, convenience, general welfare, and good zoning practice so require, I
move that Council adopt zoning text amendments to Town Code § 175-147 amending the
provisions for the Zoning Administrator and Deputy Zoning Administrator, as presented.
Denial
In furtherance of the purposes and objectives contained in Town Code §175-1(B), I move that
Council deny the proposed zoning text amendments.

Moved: None Seconded: None
Yes: None No: None Abstain: None

Page 41 of 214

PLANNING COMMISSION SPECIAL MEETING
AGENDA STATEMENT
Meeting Date: August 19, 2026
Public Hearing Item 1: 2600380 - An Ordinance Amendment to Town Code §175-147 to refine the
delineation of responsibilities of the Zoning Administrator and the Deputy Zoning Administrators.
Recommendation of Approval
Recommendation of Denial ---Postponed ____

Vice Chairman Marrazzo stated that in order to promote the general welfare of the public and
in accordance with Town Code §175-1(8), Vice Chairman Marrazzo moved, seconded by
Commissioner Fedoryka that the Planning Commission forward a recommendation of approval
to the Town Council to approve an Ordinance Amendment to Town Code §175-47 with the
following changes so the ordinance reads:
The Town Manager shall appoint or designate the Zoning Administrator, who shall have all
necessary authority for the enforcement and administration of the zoning ordinance on behalf
of the Town Council. One or more individuals as appointed or designated by the Town Manager
shall serve as deputies of the Zoning Administrator. The Zoning Administrator may delegate
specific administrative and enforcement responsibilities to individual designated or appointed
deputies.

Moved Affl:��A:ZZ. �econded f-ec\l9(j l<A
Marshner /l-bs-efPMarrazzo

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Page 42 of 214

Town of Front Royal, Virginia
Planning Commission Regular Meeting Agenda

AGENDA ITEM: Zoning Text Amendment #2600380
MEETING DATE: August 19, 2026
SUMMARY: An Ordinance Amendment to Town Code §175-47 to amend the provisions for the Zoning
Administrator and Deputy Zoning Administrator. Town Code § 175-147 currently provides that the Director of
Planning shall serve as the Town's Zoning Administrator. The ordinance was last amended in 1999. It also
provides for one Deputy Zoning Administrator, who is appointed by the Town Manager. The proposed
amendment would change the current structure by allowing the Town Council or Town Manager to designate
the Zoning Administrator. It would also allow for more than one Deputy Zoning Administrator.
STAFF RECOMMENDATION: Staff recommends approval with an amendment to the text to state:
The Town Manager shall appoint or designate the Zoning Administrator, who shall have all necessary
authority for the enforcement and administration of the zoning ordinance on behalf of the Town
Council. One or more individuals as appointed or designated by the Town Manager shall serve as
deputies of the Zoning Administrator. The Zoning Administrator may delegate specific
administrative and enforcement responsibilities to individual designated or appointed deputies.
The current language creates a situation where Town Council or the Town Manager is appointing the Zoning
Administrator which could create conflict in the appointment process.
DRAFT MOTION: “In order to promote the general welfare of the public and in accordance with Town Code
§175-1(B), I move that the Planning Commission forward a recommendation of approval to the Town Council
to approve an Ordinance Amendment to Town Code §175-47 with the following changes so the ordinance
reads:
“The Town Manager shall appoint or designate the Zoning Administrator, who shall have all necessary
authority for the enforcement and administration of the zoning ordinance on behalf of the Town Council. One or
more individuals as appointed or designated by the Town Manager shall serve as deputies of the Zoning
Administrator. The Zoning Administrator may delegate specific administrative and enforcement
responsibilities to individual designated or appointed deputies.”
“I move that the Planning Commission keep the public hearing open to allow staff time to ascertain additional
information regarding _________________. “
“In order to promote the general welfare of the public and in accordance with Town Code §175-1(B), I move
that the Planning Commission forward a recommendation of denial to the Town Council for Text Amendment
#2600380 for the following reason(s)_____________________________: ”
NOTE: These are only a draft motions. Alternative motions are also welcome.

Page 43 of 214

PLANNING COMMISSION ACTION:
Moved

Seconded

Marshner _______ Marrazzo _______ Neel _______ Brooks _______ Fedoryka _______

Page 44 of 214

Staff Report: 2600380 Proposed Amendment to Town Code § 175-147 –
Administrative Official
This is a small change in the overall text but in the absence of a work session, I wanted to
provide a more robust report.
Background
Town Code § 175-147 currently provides that the Director of Planning shall serve
as the Town's Zoning Administrator. The ordinance was last amended in 1999. It
also provides for one Deputy Zoning Administrator, who is appointed by the Town
Manager.
The proposed amendment would change the current structure by allowing the
Town Council or Town Manager to designate the Zoning Administrator. It would
also allow for more than one Deputy Zoning Administrator.
Current Code
The current language reads:
“The Director of Planning shall be designated as the Zoning Administrator, and
have all necessary authority for the enforcement and administration of the zoning
ordinance. The Zoning Officer, or other individual as appointed by the Town
Manager, shall serve as the deputy of the Zoning Administrator.”
Proposed Change (in the packet)
The Town Council/ Town Manager shall designate the Zoning Administrator, who
shall have all necessary authority for the enforcement and administration of the
zoning ordinance on behalf of the Town Council. One or more individuals as
designated and appointed by the Town Council/Town Manager shall serve as
deputies of the Zoning Administrator. The Zoning Administrator may delegate
specific administrative and enforcement responsibilities to individual designated
deputies, subject to final approval by the Town Council.
The proposed amendment would remove the automatic designation of the
Director of Planning as Zoning Administrator and instead provide for the Zoning
Administrator to be designated by the Town Council or Town Manager.
It would also allow the Town to designate more than one Deputy Zoning
Administrator.

Page 45 of 214

Staff sees a practical benefit to allowing multiple deputies. As the Planning
Department has grown and responsibilities have changed, zoning administration
and enforcement duties are now shared among multiple staff members. The
current provision for a single deputy does not reflect the department’s current
staffing structure and can limit the ability of appropriate staff, such as the Code
Enforcement Officer, to carry out zoning enforcement responsibilities in the field.
At times this creates an unnecessary bottleneck, which this code change would
alleviate.
State Law (the code in its entirety has been attached in the packet)
Virginia Code § 15.2-2286(A)(4) provides that a zoning ordinance may establish
provisions for the “appointment or designation of a zoning administrator.” The
statute also provides that the Zoning Administrator has the necessary authority to
administer and enforce the zoning ordinance on behalf of the governing body.
The proposed change is therefore within the general framework provided by
State law.
It is important, however, to distinguish between the designation of the Zoning
Administrator and the administration of the zoning ordinance.
•
•

The Town Council adopts the zoning ordinance and establishes the
regulations contained in it.
The Zoning Administrator is responsible for administering and enforcing
those regulations on behalf of the governing body. The code does not allow
the governing body to administer, nor should those lines be blurred.

Deputy Zoning Administrators
Staff supports allowing the ordinance to provide for more than one Deputy Zoning
Administrator.
The current ordinance refers to “the deputy” in the singular. In practice, zoningrelated responsibilities may be carried out by more than one employee
depending upon the type of application, inspection, determination, or
enforcement matter involved. The current structure of the department has the
deputy reviewing and signing off on permits or plans, not undertaking code
enforcement per se. The Code Enforcement officer has the title but isn’t a deputy,
which can be problematic if the Zoning Administrator or Deputy isn’t available
and an issue arises.

Page 46 of 214

Allowing the Zoning Administrator to designate deputies, plural, would provide
flexibility in assigning those responsibilities.
Town Council Approval of Delegated Responsibilities
The proposed amendment also states that delegation of specific administrative
and enforcement responsibilities by the Zoning Administrator would be subject to
final approval by Town Council.
Staff recommends that this portion of the amendment be reconsidered.
If the Zoning Administrator is responsible for administering and enforcing the
zoning ordinance, it would be more consistent with that role for the Zoning
Administrator to determine which duties are delegated to designated deputies.
Town Council would retain its legislative authority over the zoning ordinance and
would also have whatever appointment or designation authority is established in
§ 175-147. Individual administrative responsibilities, however, would remain within
the administrative function of the Zoning Administrator.
Appointment Authority
The proposed language currently refers to the “Town Council/Town Manager” as
the entity responsible for designating the Zoning Administrator.
This should be resolved before the amendment is adopted. The ordinance should
clearly identify who has the authority to designate the Zoning Administrator.
If Council intends to retain that authority, the ordinance should state that directly.
If Council intends for the Town Manager to make the designation, that should
likewise be stated directly.
Staff Recommendation
•

•

•

Designate the Town Manager as the official responsible for designating the
Zoning Administrator. This is consistent with the Town's existing organizational
structure, in which the Town Manager is responsible for the supervision and
administration of Town staff.
Retain the Zoning Administrator's authority to administer and enforce the
zoning ordinance on behalf of the governing body, consistent with Virginia
Code § 15.2-2286(A)(4). The ordinance accomplishes this.
Allow multiple Deputy Zoning Administrators to reflect the Town's current
staffing structure and allow appropriate staff to carry out assigned zoning

Page 47 of 214

•

•

administration and enforcement responsibilities. The ordinance accomplishes
this.
Remove the requirement for Town Council approval of individual delegations
made by the Zoning Administrator. The assignment of specific administrative
and enforcement responsibilities should remain an administrative function of
the Zoning Administrator. Basically, strike the last half of the sentence that says
subject to Town Council approval.
Maintain a clear distinction between legislative and administrative roles, with
Town Council establishing the zoning regulations and the Zoning Administrator
administering and enforcing those regulations.

Conclusion
Staff has no objection to changing the current designation of the Zoning
Administrator or allowing multiple deputies, provided that the ordinance clearly
establishes the appointing authority and maintains a clear division between the
Town Council's legislative responsibilities and the administrative responsibilities of
the Zoning Administrator.
Staff believes the amended text should read:
The Town Manager shall appoint or designate the Zoning Administrator, who
shall have all necessary authority for the enforcement and administration
of the zoning ordinance on behalf of the Town Council. One or more
individuals as appointed or designated by the Town Manager shall serve as
deputies of the Zoning Administrator. The Zoning Administrator may delegate
specific administrative and enforcement responsibilities to individual designated
or appointed deputies.

Page 48 of 214

AN ORDINANCE AMENDMENT TO TOWN CODE §175-147 TO
REFINE THE DELINEATION OF RESPONSIBILITIES OF THE
ZONING ADMINISTRATOR AND THE DEPUTY ZONING
ADMINISTRATORS.

175-147 ADMINISTRATIVE OFFICIAL
The Director of Planning shall be designated as the Zoning Administrator, and have all
necessary authority for the enforcement and administration of the zoning ordinance. The
Zoning Officer, or other individual as appointed by the Town Manager, shall serve as the
deputy of the Zoning Administrator.
(Ord. of 4-19-99)

The Town Manager shall appoint or designate the Zoning Administrator, who shall have all
necessary authority for the enforcement and administration of the zoning ordinance on
behalf of the Town Council. One or more individuals as appointed or designated by the Town
Manager shall serve as deputies of the Zoning Administrator. The Zoning Administrator may
delegate specific administrative and enforcement responsibilities to individual designated
or appointed deputies.

Page 49 of 214

SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 9.C.
Agenda Item: Ordinance Amendment – Define Outdoor Dining Area, Permit Outdoor Dining in
C-1 and C-2 Districts, and Establish Performance Standards
Summary: This amendment will provide parameters for staff to regulate and permit business
owners to provide outdoor seating within the Town’s commercial districts.
PC held a public hearing on July 15th and forwarded a recommendation of approval.
Budget/Funding:
Meetings: August 3, 2026
August 10, 2026

Proposed Motion:
Approval
In furtherance of the purposes and objectives contained in Town Code §175-1(B), and finding
that the public necessity, convenience, general welfare, and good zoning practice so require, I
move that Council adopt zoning text amendments to Town Code §§ 175-3 and 175-118 to
define an outdoor dining area, permit outdoor dining as an accessory use in the C-1,
Community Business District, and C-2, Downtown Business District, and establish performance
standards for outdoor dining areas, as presented.
Amended
In furtherance of the purposes and objectives contained in Town Code §175-1(B), and finding
that the public necessity, convenience, general welfare, and good zoning practice so require, I
move that Council adopt zoning text amendments to Town Code §§ 175-3 and 175-118 to
define an outdoor dining area, permit outdoor dining as an accessory use in the C-1,
Community Business District, and C-2, Downtown Business District, and establish performance
standards for outdoor dining areas, as amended.
Denial
In furtherance of the purposes and objectives contained in Town Code §175-1(B), I move that
Council deny the proposed zoning text amendments.

Page 50 of 214

Moved: None Seconded: None
Yes: None No: None Abstain: None

Page 51 of 214

Page 52 of 214

Town of Front Royal, Virginia
Planning Commission Regular Meeting Agenda

Agenda Item: Ordinance Amendment #2600349
MEETING DATE: July 15, 2026
SUMMARY: An Ordinance Amendment to define Outdoor Dining Area in Town Code §175-3, permit outdoor
dining as an accessory use in the C-1, Community Business District & C-2, Downtown Business District, and
add performance standards under Town Code §175-118.
STAFF RECOMMENDATION: Staff recommends approval. This amendment will provide parameters for
staff and business owners to provide and regulate outdoor seating.
DRAFT MOTION:
“In order to promote the general welfare of the public and in accordance with Town Code §175-1(B), I
move that the Planning Commission forward a recommendation of approval to the Town Council to
approve an Ordinance Amendment to define Outdoor Dining Area in Town Code §175-3, permit outdoor
dining as an accessory use in the C-1, Community Business District & C-2, Downtown Business District, and
add performance standards under Town Code §175-118. ”
“I move that the Planning Commission keep the public hearing open to allow staff time to ascertain
additional information regarding _________________. “
“In order to promote the general welfare of the public and in accordance with Town Code §175-1(B), I move
that the Planning Commission forward a recommendation of denial to the Town Council for Text
Amendment #2600349 for the following reason(s)_____________________________: ”
NOTE: These are only a draft motions. Alternative motions are also welcome.

PLANNING COMMISSION ACTION:
Moved

Seconded

Marshner _______ Marrazzo _______ Neel _______ Brooks _______ Fedoryka _______

Page 53 of 214

AN ORDINANCE AMENDMENT TO DEFINE OUTDOOR DINING AREA IN TOWN CODE §175-3,
PERMIT OUTDOOR DINING AS AN ACCESSORY USE IN THE C-1, COMMUNITY BUSINESS
DISTRICT & C-2, DOWNTOWN BUSINESS DISTRICT, AND ADD PERFORMANCE STANDARDS
UNDER TOWN CODE §175-118.

Amendment to § 175-3 (Definitions)
OUTDOOR DINING AREA — An outdoor space on the same lot as, or contiguous to, a legally
established food establishment (such as a restaurant or cafe) used for the consumption of food
or beverages. All furniture, umbrellas, and structures must be temporary, unattached, and easily
removable at the end of daily business hours.
175-39 - USE REGULATIONS (C-1)
A. Subject to the standards and requirements set forth in this Chapter, except as prohibited or
restricted by separate restrictions of record that may pertain to property within the C-1
District, the following uses of land and buildings are permitted by-right in the C-1 District:
RESIDENTIAL:
Up to three (3) dwelling units of any type, but not on the ground floor.
Caretaker quarters.
COMMERCIAL:
Appliance stores and repair services.
Assembly Halls.
Automobile and truck sales lots and leasing agencies, in accordance with Section 175-44.E.
Automobile service stations, in accordance with Section 175-110.
Bakeries, when products are sold as retail on the premises.
Banks, branch banks, and financial institutions.
Barber and beauty shops.
Car washing.
Catering Services.
Contractor's offices, display rooms and storage.

Page 54 of 214

Commuter parking facilities.
Department Stores.
Drugstores.
Florist shops/floral designers.
Funeral homes.
Furniture stores.
Grocery stores.
Hardware stores.
Laundries, Laundromats and dry cleaners.
Lumber and building supply, with storage under cover.
Machinery sales and service.
Motels, hotels, and tourist homes.
Newspaper and other printing establishments.
Personal Services.
Retail Stores, as defined in Section 175-39.C.
Pharmaceutical Center.
Professional and Business Offices.
Radio and television broadcasting stations, studios or offices.
Recreational Facility, Commercial.
Restaurants, including drive-in restaurants.
Special childcare services.
Technology business, as defined in Section 175-3, provided that such use does not involve
broadcast or communications towers or manufacturing operations.
Theatres, Indoor.
Tobacco, smoke or vape shop in accordance with provisions of Section 175-152.
Veterinary hospitals.

Page 55 of 214

Wearing-apparel stores.
INDUSTRIAL:
ORGANIZATIONAL:
Art galleries and museums.
Churches.
Public libraries.
MISCELLANEOUS:
Accessory uses, structures and buildings.
Home occupations.
Open Space.
Public facilities.
Public parks and playgrounds.
Outdoor Dining Area, in accordance with 175-118.
Public utilities.
Signs, as set forth in Section 175-106.
Special childcare services.
Such other uses as determined similar to one (1) or more enumerated uses by the Zoning
Administrator.
B. The following uses are permitted within the C-1 District only by approval of a special
use permit, except as prohibited or restricted by separate restrictions of record that may
pertain to property within the C-1 District:
RESIDENTIAL:
Apartments or dwelling units, with four (4) or more units or where located on the ground
floor, subject to the provisions of Section 175-113.
COMMERCIAL:
Automobile garages, excluding where repairs work is only an accessory use, subject to the
requirements of Section 175-110.3 where motor vehicle painting or body work services are
provided.

Page 56 of 214

Automobile Parking Lots, commercial.
Bed and Breakfasts, as set forth in Section 107.3.
Day Care Facilities and schools, subject to the provisions of Section 175-107.1.F, and any
necessary improvements or changes to address the considerations of that section.
Farmers' markets, and flea markets, in accordance with Section 175-44.F.
Kennels.
Shopping centers as set forth in Section 175-111.
Tobacco, smoke or vape shop.
INDUSTRIAL:
Distribution facilities, subject to the standards and criteria for industrial uses provided in
Section 175-70.
Wholesale establishments with storage and processing, subject to the standards and criteria
for industrial uses provided in Section 175-70.
ORGANIZATIONAL:
Schools.
MISCELLANEOUS:
Any use permitted under Section 175-39, or specifically listed above under this subsection,
that proposes to occupy a building or structure that exceeds the height requirements of
Section 175-41, subject to the requirements of Section 175-136. Additional heights approved
by a special use permit shall be required to increase the required setback and yard area
requirements by an equivalent distance from each property line.
Conservation areas.
Communication towers, in accordance with Section 175-110.4.
Conversion of a structure originally designed and intended for occupancy as a single-family
dwelling into a structure with more than one (1) dwelling.
Boarding Houses, Clubs and Lodging Houses.
Mini-warehouses, subject to the standards of Section 107-44.G.
Nursing homes, as set forth in Section 175-107.

Page 57 of 214

Parking Structures.
Structures with a height between forty-five (45) feet and seventy (70) feet, and any residential
structure not in conformance with the height limitation of Section 175-41.
Structures with a gross floor area of fifty thousand (50,000) square feet or more.
Townhouse-style commercial development, where the intent is to divide the property into
individual lots.
C. For the purpose of this section, "retail stores" are defined as buildings for the display and
sale of merchandise at retail or for the rendering of personal services, but specifically
exclusive of coal, wood and oil and lumberyards, accessory uses, adult bookstores (stores
engaged in the sale of magazines and other publications of sexually-oriented nature),
massage parlors and stores engaged in the sale of sexual aids, devices and merchandise.

175-47 - USES PERMITTED BY RIGHT (C-2)
A. Subject to the standards and requirements set forth in this Chapter, except as prohibited or
restricted by separate restrictions of record that may pertain to property within the C-2
District, the following uses of land and buildings are permitted by-right in the C-2 District:
RESIDENTIAL:
Conversion of existing residential and/or commercial structures into buildings with a greater
number of dwelling units.
Single-family and two-family dwellings.
COMMERCIAL:
Assembly Halls.
Bakeries, when products are sold as retail on the premises.
Banks, branch banks, and financial institutions.
Barber and beauty shops.
Bed and Breakfasts.
Catering Services.
Department Stores, fifteen thousand (15,000) square feet or less.
Drugstores.

Page 58 of 214

Florist shops/floral designers.
Funeral homes.
Furniture stores.
Grocery stores, fifteen thousand (15,000) square feet or less.
Hardware stores.
Laundries, Laundromats, and dry cleaners.
Motels, hotels, and tourist homes.
Newspaper and other printing establishments.
Personal Services.
Pet Shops, without boarding kennel.
Retail Stores, as defined in Section 175-47.B.
Professional and Business Offices.
Radio and television broadcasting stations, studios or offices.
Recreational Facility, Commercial.
Restaurants, excluding drive-in restaurants.
Technology business, as defined in Section 175-3, provided that such use does not involve
broadcast or communications towers or manufacturing operations.
Theatres, Indoor.
Wearing-apparel stores.
INDUSTRIAL:
ORGANIZATIONAL:
Art galleries and museums.
Churches, excluding churches with ground level frontage on E. Main Street.
Public libraries.
MISCELLANEOUS:
Accessory uses, structures and buildings.

Page 59 of 214

Clubs.
Home occupations.
Open space.
Outdoor Dining Area, in accordance with 175-118.
Public event, see Chapter 72 for additional permitting requirements for entertainment
festivals.
Public facilities.
Public parks and playgrounds.
Public utilities.
Signs, as set forth in Section 175-106.
Special childcare services.
Such other uses as determined similar to one (1) or more enumerated uses by the Zoning
Administrator.
B. For the purpose of this section, "retail stores" are defined as buildings for the display and
sale of merchandise at retail or for the rendering of personal services, but specifically
exclusive of coal, wood and oil and lumberyards, accessory uses, adult bookstores (stores
engaged in the sale of magazines and other publications of a sexually-oriented nature), and
stores engaged in the sale of sexual aids, devices and merchandise.

§ 175-118 PERFORMANCE STANDARDS FOR OUTDOOR DINING
Outdoor dining areas shall be permitted by-right as an accessory use to any lawful restaurant,
cafe, or food establishment in the C-1, C-2, and applicable mixed-use zoning districts, subject to
compliance with the following standards:
A. The outdoor seating footprint cannot exceed 50% of the restaurant's indoor dining floor
area.
B. Seating must not block building exits, emergency escape routes, or fire equipment.
C. Establishments must follow the Virginia Construction Code requirements. At least one
outdoor table must be fully accessible to individuals with disabilities.

Page 60 of 214

D. Operators must use planters, ropes, or removable railings to cleanly separate the dining area
from nearby pedestrian or vehicle traffic.
E. Outdoor seating may only operate during the establishment's normal indoor business hours.
F. Amplified music or loudspeakers are prohibited in outdoor spaces unless a separate permit
is issued, and all operations must meet Chapter 106 (Noise) limits.
G. Establishments must keep the area clean, free of litter, and provide adequate trash
receptacles.

175-118 119—175-122 - RESERVED

Page 61 of 214

PRESENTED ON AUGUST 3, 2026
AN ORDINANCE AMENDMENT TO DEFINE OUTDOOR DINING AREA IN
TOWN CODE §175-3, PERMIT OUTDOOR DINING AS AN ACCESSORY USE IN
THE C-1, COMMUNITY BUSINESS DISTRICT & C-2, DOWNTOWN BUSINESS
DISTRICT, AND ADD PERFORMANCE STANDARDS UNDER TOWN CODE
§175-118.
Amendment to § 175-3 (Definitions)
OUTDOOR DINING AREA — An outdoor space on the same lot as, or contiguous to,
a legally established food establishment (such as a restaurant or cafe) used for the
consumption of food or beverages. All furniture, umbrellas, and structures must be
temporary, unattached, and easily removable at the end of daily business hours.
175-39 - USE REGULATIONS (C-1)
A. Subject to the standards and requirements set forth in this Chapter, except as
prohibited or restricted by separate restrictions of record that may pertain to property
within the C-1 District, the following uses of land and buildings are permitted by-right
in the C-1 District:
RESIDENTIAL:
Up to three (3) dwelling units of any type, but not on the ground floor.
Caretaker quarters.
COMMERCIAL:
Appliance stores and repair services.
Assembly Halls.
Automobile and truck sales lots and leasing agencies, in accordance with Section 17544.E.

Page 62 of 214

Automobile service stations, in accordance with Section 175-110.
Bakeries, when products are sold as retail on the premises.
Banks, branch banks, and financial institutions.
Barber and beauty shops.
Car washing.
Catering Services.
Contractor's offices, display rooms and storage.
Commuter parking facilities.
Department Stores.
Drugstores.
Florist shops/floral designers.
Funeral homes.
Furniture stores.
Grocery stores.
Hardware stores.
Laundries, Laundromats and dry cleaners.
Lumber and building supply, with storage under cover.
Machinery sales and service.
Motels, hotels, and tourist homes.
Newspaper and other printing establishments.
Personal Services.

Page 63 of 214

Retail Stores, as defined in Section 175-39.C.
Pharmaceutical Center.
Professional and Business Offices.
Radio and television broadcasting stations, studios or offices.
Recreational Facility, Commercial.
Restaurants, including drive-in restaurants.
Special childcare services.
Technology business, as defined in Section 175-3, provided that such use does not involve
broadcast or communications towers or manufacturing operations.
Theatres, Indoor.
Tobacco, smoke or vape shop in accordance with provisions of Section 175-152.
Veterinary hospitals.
Wearing-apparel stores.
INDUSTRIAL:
ORGANIZATIONAL:
Art galleries and museums.
Churches.
Public libraries.
MISCELLANEOUS:
Accessory uses, structures and buildings.
Home occupations.

Page 64 of 214

Open Space.
Public facilities.
Public parks and playgrounds.
Outdoor Dining Area, in accordance with 175-118.
Public utilities.
Signs, as set forth in Section 175-106.
Special childcare services.
Such other uses as determined similar to one (1) or more enumerated uses by the Zoning
Administrator.
B. The following uses are permitted within the C-1 District only by approval of a special
use permit, except as prohibited or restricted by separate restrictions of record that may
pertain to property within the C-1 District:
RESIDENTIAL:
Apartments or dwelling units, with four (4) or more units or where located on the ground
floor, subject to the provisions of Section 175-113.
COMMERCIAL:
Automobile garages, excluding where repairs work is only an accessory use, subject to
the
requirements of Section 175-110.3 where motor vehicle painting or body work services
are
provided.
Automobile Parking Lots, commercial.

Page 65 of 214

Bed and Breakfasts, as set forth in Section 107.3.
Day Care Facilities and schools, subject to the provisions of Section 175-107.1.F, and any
necessary improvements or changes to address the considerations of that section.
Farmers' markets, and flea markets, in accordance with Section 175-44.F.
Kennels.
Shopping centers as set forth in Section 175-111.
Tobacco, smoke or vape shop.
INDUSTRIAL:
Distribution facilities, subject to the standards and criteria for industrial uses provided in
Section 175-70.
Wholesale establishments with storage and processing, subject to the standards and
criteria for industrial uses provided in Section 175-70.
ORGANIZATIONAL:
Schools.
MISCELLANEOUS:
Any use permitted under Section 175-39, or specifically listed above under this
subsection, that proposes to occupy a building or structure that exceeds the height
requirements of Section 175-41, subject to the requirements of Section 175-136. Additional
heights approved by a special use permit shall be required to increase the required
setback and yard area requirements by an equivalent distance from each property line.
Conservation areas.
Communication towers, in accordance with Section 175-110.4.

Page 66 of 214

Conversion of a structure originally designed and intended for occupancy as a singlefamily dwelling into a structure with more than one (1) dwelling.
Boarding Houses, Clubs and Lodging Houses.
Mini-warehouses, subject to the standards of Section 107-44.G.
Nursing homes, as set forth in Section 175-107.
Parking Structures.
Structures with a height between forty-five (45) feet and seventy (70) feet, and any
residential structure not in conformance with the height limitation of Section 175-41.
Structures with a gross floor area of fifty thousand (50,000) square feet or more.
Townhouse-style commercial development, where the intent is to divide the property
into individual lots.
C. For the purpose of this section, "retail stores" are defined as buildings for the display
and sale of merchandise at retail or for the rendering of personal services, but specifically
exclusive of coal, wood and oil and lumberyards, accessory uses, adult bookstores (stores
engaged in the sale of magazines and other publications of sexually-oriented nature),
massage parlors and stores engaged in the sale of sexual aids, devices and merchandise.
175-47 - USES PERMITTED BY RIGHT (C-2)
A. Subject to the standards and requirements set forth in this Chapter, except as
prohibited or restricted by separate restrictions of record that may pertain to property
within the C-2 District, the following uses of land and buildings are permitted by-right
in the C-2 District:
RESIDENTIAL:
Conversion of existing residential and/or commercial structures into buildings with a
greater number of dwelling units.

Page 67 of 214

Single-family and two-family dwellings.
COMMERCIAL:
Assembly Halls.
Bakeries, when products are sold as retail on the premises.
Banks, branch banks, and financial institutions.
Barber and beauty shops.
Bed and Breakfasts.
Catering Services.
Department Stores, fifteen thousand (15,000) square feet or less.
Drugstores.
Florist shops/floral designers.
Funeral homes.
Furniture stores.
Grocery stores, fifteen thousand (15,000) square feet or less.
Hardware stores.
Laundries, Laundromats, and dry cleaners.
Motels, hotels, and tourist homes.
Newspaper and other printing establishments.
Personal Services.
Pet Shops, without boarding kennel.
Retail Stores, as defined in Section 175-47.B.

Page 68 of 214

Professional and Business Offices.
Radio and television broadcasting stations, studios or offices.
Recreational Facility, Commercial.
Restaurants, excluding drive-in restaurants.
Technology business, as defined in Section 175-3, provided that such use does not involve
broadcast or communications towers or manufacturing operations.
Theatres, Indoor.
Wearing-apparel stores.
INDUSTRIAL:
ORGANIZATIONAL:
Art galleries and museums.
Churches, excluding churches with ground level frontage on E. Main Street.
Public libraries.
MISCELLANEOUS:
Accessory uses, structures and buildings.
Clubs.
Home occupations.
Open space.
Outdoor Dining Area, in accordance with 175-118.
Public event, see Chapter 72 for additional permitting requirements for entertainment
festivals.
Public facilities.

Page 69 of 214

Public parks and playgrounds.
Public utilities.
Signs, as set forth in Section 175-106.
Special childcare services.
Such other uses as determined similar to one (1) or more enumerated uses by the Zoning
Administrator.
B. For the purpose of this section, "retail stores" are defined as buildings for the display
and sale of merchandise at retail or for the rendering of personal services, but specifically
exclusive of coal, wood and oil and lumberyards, accessory uses, adult bookstores (stores
engaged in the sale of magazines and other publications of a sexually-oriented nature),
and stores engaged in the sale of sexual aids, devices and merchandise.
§ 175-118 PERFORMANCE STANDARDS FOR OUTDOOR DINING
Outdoor dining areas shall be permitted by-right as an accessory use to any lawful
restaurant, cafe, or food establishment in the C-1, C-2, and applicable mixed-use
zoning districts, subject to compliance with the following standards:
A. The outdoor seating footprint cannot exceed 50% of the restaurant's indoor dining
floor area.
B. Seating must not block building exits, emergency escape routes, or fire equipment.
C. Establishments must follow the Virginia Construction Code requirements. At least
one outdoor table must be fully accessible to individuals with disabilities.
D. Operators must use planters, ropes, or removable railings to cleanly separate the
dining area from nearby pedestrian or vehicle traffic.
E. Outdoor seating may only operate during the establishment's normal indoor
business hours.

Page 70 of 214

F. Amplified music or loudspeakers are prohibited in outdoor spaces unless a separate
permit is issued, and all operations must meet Chapter 106 (Noise) limits.
G. Establishments must keep the area clean, free of litter, and provide adequate trash
receptacles.
175-118 119—175-122 - RESERVED

Page 71 of 214

AMENDMENTS FOR AUGUST 10, 2026
AN ORDINANCE AMENDMENT TO DEFINE OUTDOOR DINING AREA IN
TOWN CODE §175-3, PERMIT OUTDOOR DINING AS AN ACCESSORY USE IN
THE C-1, COMMUNITY BUSINESS DISTRICT & C-2, DOWNTOWN BUSINESS
DISTRICT, AND ADD PERFORMANCE STANDARDS UNDER TOWN CODE
§175-118.
Amendment to § 175-3 (Definitions)
OUTDOOR DINING AREA — An outdoor space on the same lot as, or contiguous to,
a legally established food establishment (such as a restaurant or cafe) used for the
consumption of food or beverages. All furniture, umbrellas, and structures must be
temporary, unattached, and easily removable at the end of daily business hours
secured outside of regular business hours and during an emergency or special events.

175-39 - USE REGULATIONS (C-1)
A. Subject to the standards and requirements set forth in this Chapter, except as
prohibited or restricted by separate restrictions of record that may pertain to property
within the C-1 District, the following uses of land and buildings are permitted by-right
in the C-1 District:
RESIDENTIAL:
Up to three (3) dwelling units of any type, but not on the ground floor.
Caretaker quarters.
COMMERCIAL:
Appliance stores and repair services.
Assembly Halls.

Page 72 of 214

Automobile and truck sales lots and leasing agencies, in accordance with Section 17544.E.
Automobile service stations, in accordance with Section 175-110.
Bakeries, when products are sold as retail on the premises.
Banks, branch banks, and financial institutions.
Barber and beauty shops.
Car washing.
Catering Services.
Contractor's offices, display rooms and storage.
Commuter parking facilities.
Department Stores.
Drugstores.
Florist shops/floral designers.
Funeral homes.
Furniture stores.
Grocery stores.
Hardware stores.
Laundries, Laundromats and dry cleaners.
Lumber and building supply, with storage under cover.
Machinery sales and service.
Motels, hotels, and tourist homes.
Newspaper and other printing establishments.

Page 73 of 214

Personal Services.
Retail Stores, as defined in Section 175-39.C.
Pharmaceutical Center.
Professional and Business Offices.
Radio and television broadcasting stations, studios or offices.
Recreational Facility, Commercial.
Restaurants, including drive-in restaurants.
Special childcare services.
Technology business, as defined in Section 175-3, provided that such use does not involve
broadcast or communications towers or manufacturing operations.
Theatres, Indoor.
Tobacco, smoke or vape shop in accordance with provisions of Section 175-152.
Veterinary hospitals.
Wearing-apparel stores.
INDUSTRIAL:
ORGANIZATIONAL:
Art galleries and museums.
Churches.
Public libraries.
MISCELLANEOUS:
Accessory uses, structures and buildings.

Page 74 of 214

Home occupations.
Open Space.
Public facilities.
Public parks and playgrounds.
Outdoor Dining Area, in accordance with 175-118.
Public utilities.
Signs, as set forth in Section 175-106.
Special childcare services.
Such other uses as determined similar to one (1) or more enumerated uses by the Zoning
Administrator.
B. The following uses are permitted within the C-1 District only by approval of a special
use permit, except as prohibited or restricted by separate restrictions of record that may
pertain to property within the C-1 District:
RESIDENTIAL:
Apartments or dwelling units, with four (4) or more units or where located on the ground
floor, subject to the provisions of Section 175-113.
COMMERCIAL:
Automobile garages, excluding where repairs work is only an accessory use, subject to
the
requirements of Section 175-110.3 where motor vehicle painting or body work services
are
provided.

Page 75 of 214

Automobile Parking Lots, commercial.
Bed and Breakfasts, as set forth in Section 107.3.
Day Care Facilities and schools, subject to the provisions of Section 175-107.1.F, and any
necessary improvements or changes to address the considerations of that section.
Farmers' markets, and flea markets, in accordance with Section 175-44.F.
Kennels.
Shopping centers as set forth in Section 175-111.
Tobacco, smoke or vape shop.
INDUSTRIAL:
Distribution facilities, subject to the standards and criteria for industrial uses provided in
Section 175-70.
Wholesale establishments with storage and processing, subject to the standards and
criteria for industrial uses provided in Section 175-70.
ORGANIZATIONAL:
Schools.
MISCELLANEOUS:
Any use permitted under Section 175-39, or specifically listed above under this
subsection, that proposes to occupy a building or structure that exceeds the height
requirements of Section 175-41, subject to the requirements of Section 175-136. Additional
heights approved by a special use permit shall be required to increase the required
setback and yard area requirements by an equivalent distance from each property line.
Conservation areas.
Communication towers, in accordance with Section 175-110.4.

Page 76 of 214

Conversion of a structure originally designed and intended for occupancy as a singlefamily dwelling into a structure with more than one (1) dwelling.
Boarding Houses, Clubs and Lodging Houses.
Mini-warehouses, subject to the standards of Section 107-44.G.
Nursing homes, as set forth in Section 175-107.
Parking Structures.
Structures with a height between forty-five (45) feet and seventy (70) feet, and any
residential structure not in conformance with the height limitation of Section 175-41.
Structures with a gross floor area of fifty thousand (50,000) square feet or more.
Townhouse-style commercial development, where the intent is to divide the property
into individual lots.
C. For the purpose of this section, "retail stores" are defined as buildings for the display
and sale of merchandise at retail or for the rendering of personal services, but specifically
exclusive of coal, wood and oil and lumberyards, accessory uses, adult bookstores (stores
engaged in the sale of magazines and other publications of sexually-oriented nature),
massage parlors and stores engaged in the sale of sexual aids, devices and merchandise.
175-47 - USES PERMITTED BY RIGHT (C-2)
A. Subject to the standards and requirements set forth in this Chapter, except as
prohibited or restricted by separate restrictions of record that may pertain to property
within the C-2 District, the following uses of land and buildings are permitted by-right
in the C-2 District:
RESIDENTIAL:
Conversion of existing residential and/or commercial structures into buildings with a
greater number of dwelling units.

Page 77 of 214

Single-family and two-family dwellings.
COMMERCIAL:
Assembly Halls.
Bakeries, when products are sold as retail on the premises.
Banks, branch banks, and financial institutions.
Barber and beauty shops.
Bed and Breakfasts.
Catering Services.
Department Stores, fifteen thousand (15,000) square feet or less.
Drugstores.
Florist shops/floral designers.
Funeral homes.
Furniture stores.
Grocery stores, fifteen thousand (15,000) square feet or less.
Hardware stores.
Laundries, Laundromats, and dry cleaners.
Motels, hotels, and tourist homes.
Newspaper and other printing establishments.
Personal Services.
Pet Shops, without boarding kennel.
Retail Stores, as defined in Section 175-47.B.

Page 78 of 214

Professional and Business Offices.
Radio and television broadcasting stations, studios or offices.
Recreational Facility, Commercial.
Restaurants, excluding drive-in restaurants.
Technology business, as defined in Section 175-3, provided that such use does not involve
broadcast or communications towers or manufacturing operations.
Theatres, Indoor.
Wearing-apparel stores.
INDUSTRIAL:
ORGANIZATIONAL:
Art galleries and museums.
Churches, excluding churches with ground level frontage on E. Main Street.
Public libraries.
MISCELLANEOUS:
Accessory uses, structures and buildings.
Clubs.
Home occupations.
Open space.
Outdoor Dining Area, in accordance with 175-118.
Public event, see Chapter 72 for additional permitting requirements for entertainment
festivals.
Public facilities.

Page 79 of 214

Public parks and playgrounds.
Public utilities.
Signs, as set forth in Section 175-106.
Special childcare services.
Such other uses as determined similar to one (1) or more enumerated uses by the Zoning
Administrator.
B. For the purpose of this section, "retail stores" are defined as buildings for the display
and sale of merchandise at retail or for the rendering of personal services, but specifically
exclusive of coal, wood and oil and lumberyards, accessory uses, adult bookstores (stores
engaged in the sale of magazines and other publications of a sexually-oriented nature),
and stores engaged in the sale of sexual aids, devices and merchandise.
§ 175-118 PERFORMANCE STANDARDS FOR OUTDOOR DINING
Outdoor dining areas shall be permitted by-right as an accessory use to any lawful
restaurant, cafe, or food establishment in the C-1, C-2, and applicable mixed-use
zoning districts, subject to compliance with the following standards:
A. The outdoor seating footprint cannot exceed 50% of the restaurant's indoor dining
floor area.
B. Seating must not block building exits, emergency escape routes, or fire equipment.
C. Establishments must follow the Virginia Construction Code requirements. At least
one outdoor table must be fully accessible to individuals with disabilities.
D. Operators must use planters, ropes, or removable railings to cleanly separate the
dining area from nearby pedestrian or vehicle traffic.
E. Outdoor seating may only operate during the establishment's normal indoor
business hours.

Page 80 of 214

F. Amplified music or loudspeakers are prohibited in outdoor spaces unless a separate
permit is issued, and all operations must meet Chapter 106 (Noise) limits.
G. Establishments must keep the area clean, free of litter, and provide adequate trash
receptacles.
175-118 119—175-122 - RESERVED

Page 81 of 214

AN ORDINANCE AMENDMENT TO DEFINE OUTDOOR DINING AREA IN
TOWN CODE §175-3, PERMIT OUTDOOR DINING AS AN ACCESSORY USE
IN THE C-1, COMMUNITY BUSINESS DISTRICT & C-2, DOWNTOWN
BUSINESS DISTRICT, AND ADD PERFORMANCE STANDARDS UNDER
TOWN CODE §175-118.

Page 82 of 214

Why the amendment is needed—and how it
fits within the Town's existing zoning
framework
• Problem
• The current code generally requires permitted uses to occur within an
enclosed building.

• Solution
• Recognize ordinary outdoor dining as a permitted accessory use with
clear, objective standards.
• The amendment creates a clear exception: compliant outdoor dining
may occur outside the principal building.

• Intention
• Bring an existing business practice into compliance without creating a
burdensome approval process.

Page 83 of 214

Primary vs. accessory use
Principal permitted use

Accessory use

The main use of the property, permitted by the underlying

A use that is customarily incidental and subordinate to the

zoning district.

principal permitted use.

Restaurant

Outdoor dining

Principal use: restaurant / food establishment.

Accessory use: outdoor dining area.

The restaurant remains the primary use of the property.

It supports the restaurant but remains subordinate to it.

Page 84 of 214

The Proposed Definition & Performance
Standards
§ 175-3 DEFINITION of OUTDOOR DINING
OUTDOOR DINING AREA — An outdoor space on the same lot as, or contiguous to, a legally
established food establishment (such as a restaurant or cafe) used for the consumption of food or
beverages. All furniture, umbrellas, and structures must be secured outside of regular business
hours and during an emergency or special event
§ 175-118 PERFORMANCE STANDARDS FOR OUTDOOR DINING
• Outdoor dining areas shall be permitted by-right as an accessory use to any lawful restaurant,
cafe, or food establishment in the C-1, C-2, and applicable mixed-use zoning districts, subject
to compliance with the following standards:
• The outdoor dining area shall not exceed fifty percent (50%) of the restaurant's indoor dining
floor area.
• Seating must not block building exits, emergency escape routes, or fire equipment.
• Establishments must follow the Virginia Construction Code requirements.
• Outdoor dining areas shall be located so as not to obstruct pedestrian or vehicular circulation.
• Amplified music or loudspeakers shall not be permitted in an outdoor dining area except as
authorized pursuant to Chapter 106.
• Establishments must keep the area clean, free of litter, and provide adequate trash receptacles.
Page 85 of 214

Private property vs. public right-of-way
PRIVATE PROPERTY

PUBLIC RIGHT-OF-WAY

Outdoor dining on the same lot as, or contiguous to, the lawful food
Outdoor
establishment.
dining in a public right-of-way.
→ §175-118 applies.

→ Right-of-Way Utilization Permit required.

Private-property process

Public right-of-way process

1. Confirm lawful restaurant / food establishment.
2. Confirm qualifying private-property location.
3. Comply with §175-118.
4. Operate by right.

1. §175-118 does not authorize the right-of-way use.
2. Obtain a Right-of-Way Utilization Permit.
3. Follow the permit conditions.

This ordinance does not give a private business a right to occupy the public right-of-way.

Page 86 of 214

Bottom line for Council
What it does
• Recognizes outdoor dining as a legitimate accessory
use.
• Resolves the enclosed-building conflict.
• Allows compliant outdoor dining by right on qualifying
private property.
• Provides objective standards staff can administer
consistently.

What it does not do
• It does not make outdoor dining a principal use.
• It does not authorize unlimited outdoor seating.
• It does not waive building-code or noise requirements.
• It does not authorize public-right-of-way use.
• It does not create a special-use-permit process for
ordinary private-property outdoor dining.

• Brings an existing business practice into the zoning
framework.

Town Council Work Session • Outdoor Dining

Page 87 of 214

Amendment to § 175-3 (Definitions)
OUTDOOR DINING AREA — An outdoor space on the same lot as, or contiguous to, a legally established food establishment (such as a
restaurant or cafe) used for the consumption of food or beverages. All furniture, umbrellas, and structures must be temporary, unattached, and
easily
removable at the end of daily business hours.secure
§ 175-118 PERFORMANCE STANDARDS FOR OUTDOOR DINING

a) Outdoor dining areas shall be permitted by-right as an accessory use to any lawful restaurant, cafe, or food establishment
in the C-1, C-2, and applicable mixed-use zoning districts, subject to compliance with the following standards:
b) The outdoor seating footprint cannot exceed 50% of the restaurant's indoor dining floor area.
c) Seating must not block building exits, emergency escape routes, or fire equipment.
d) Establishments must follow the Virginia Construction Code requirements. At least one outdoor table must be fully accessible
to individuals with disabilities.
e) Operators must use planters, ropes, or removable railings to cleanly separate the dining area from nearby pedestrian or
vehicle traffic.
f)

Outdoor seating may only operate during the establishment's normal indoor business hours.

g) Amplified music or loudspeakers are prohibited in outdoor spaces unless a separate permit is issued, and all operations
must meet Chapter 106 (Noise) limits.
h) Establishments must keep the area clean, free of litter, and provide adequate trash receptacles.
175-118 119—175-122 - RESERVED

Page 88 of 214

SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 12.A.
Agenda Item: Town of Front Royal Employee Handbook Update
Summary: Town Council is requested to review and approve the following proposed changes to
the Town of Front Royal Employee Handbook:
• Reorder Section 2 and Section 8 for continuity as shown in the Table of Contents section
• Update to Section 3.4 Pay Actions
• Update to Section 5.12 Administrative Leave
• Update to Section 8.7 Driving Policy
• Update to Section 8.8 Take-Home Vehicles
Budget/Funding: N/A
Meetings: September 8, 2026
Proposed Motion: I move that Council Approve the Town of Front Royal Employee Handbook
updates, as presented.

Moved: None Seconded: None
Yes: None No: None Abstain: None

Page 89 of 214

TOWN OF
FRONT ROYAL
EMPLOYEE HANDBOOK
Adopted - March 11, 2013
Page 90 of 214

TOWN OF FRONT ROYAL – EMPLOYEE HANDBOOK

TABLE OF CONTENTS
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8

Introduction
General Information
Organizational Vision, Mission, and Values
Ethics
Employment Relationship
Employment At-Will
Overall Administrative Responsibilities
Department Director Responsibilities
Policy Maintenance

2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16

Employment
Equal Opportunity Employment Policy
Criminal Convictions
Merit Principles and Selection
Recruitment
New Employee Orientation
Position Categories
Employment of Special Categories of Individuals
Driving Policy Move to Section 8.7
Initial Employment Period
Safety Move to Section 8.6
Emergency Service
Scheduling of Work
Separation of Employment
Reinstatement
Personnel Files
Release of Information

3
3.1
3.2
3.3
3.4
3.5

Compensation
Compensation Philosophy
Pay Plan
Position Classification/Reclassification
Pay Actions *UPDATE*
Pay Process

4
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10

Benefits
Right to Make Changes
Medical, Vision, and Dental Coverage
Group Life Insurance
Optional Group Life Insurance
Retirement
Deferred Compensation
Employee Assistance Program
Workers Compensation Insurance
Return to Work Program
Other Benefits

Important! No sections removed; they have been
re-ordered for continuity. Updates are highlighted
in yellow.

5
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
5.14
5.15

Paid Time Off and Other Absences
General Information
Part-Time Paid Leave Benefits
Full-Time Paid Time Off Benefits
Sick Leave Reserve (SLR)
Leave Donation
Funeral Leave
Volunteer Leave
Holiday Leave
Civil Leave
Military Leave
Work-Related Injury Leave
Administrative Leave *UPDATE*
Leave Without Pay (LWOP)
Unauthorized Absence
Family and Medical Leave

6
6.1
6.2
6.3

Performance Management
Objectives of Performance Management
Assessing Performance
Completing the Performance Review

7
7.1
7.2
7.3

Workforce Development
General Information
Employee Recognition
Tuition Assistance Program

8
8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9

Employee Responsibilities
Code of Conduct
Suspected Theft and Fraudulent Transactions
Secondary Employment
Working Hours, Punctuality, and Attendance
Discipline
Drug and Alcohol Testing Safety
Dress Code Driving Policy *UPDATE*
Harassment Take-Home Vehicles *UPDATE*
Workplace Violence
Reporting Employee Accidents and Incidents
Information Technology Security
Drug and Alcohol Testing
Public Speech Dress Code
Electronic Information Devices Harassment
Parking Workplace Violence
Smoking Information Technology Security
Inclement Weather Electronic Info Devices
Reporting Employee Accidents and Incidents
Parking
Smoking
Inclement Weather

8.10
8.11
8.12
8.13
8.14
8.15
8.16
8.17
8.18

Page 91 of 214

TOWN OF FRONT ROYAL – EMPLOYEE HANDBOOK

9
9.1
9.2
9.3
9.4
9.5
9.6
9.7
9.8
9.9
9.10
9.11
9.12
9.13

Grievance Procedures
General Information
Coverage of Personnel
Definition of Grievance
Local Government Responsibilities and Management Rights
Determination of Grievability
Time Periods
Compliance
Relief Sought
Waiver of Steps
Steps in the Grievance Procedure
Rules for Grievance Panels
Maintenance of Grievance Records
Mediation

10

Definitions

This Employee Handbook ("Handbook") is designed to summarize certain personnel policies and benefits of the Town of
Front Royal and to acquaint employees with many of the rules concerning employment with the Town. This Handbook
applies to all employees, and compliance with the Town's policies is a condition of employment. This Handbook
supersedes all previous employment policies, written and oral, express, and implied. The Town reserves the right to
modify, rescind, delete, or add to the provisions of this Handbook from time to time in its sole and absolute discretion.
This Employee Handbook is not a binding contract between the Town and its employees, nor is it intended to alter the atwill employment relationship between the Town and its employees. The Town reserves the right to interpret the policies in
this Handbook and to deviate from them when, in its discretion, it determines it is appropriate.

Page 92 of 214

TOWN OF FRONT ROYAL – EMPLOYEE HANDBOOK

3.4 Pay Actions
D. Call Back Pay
Call back refers to situations when a non-exempt employee has worked a full shift earlier that same
day and now is off duty and is called to return to work to deliver services required to protect the
immediate safety, security and/or wellbeing of the community. All employees are subject to call back
to work, outside of or beyond standard working hours, in unusual and/or emergency situations where
additional staffing is needed to deliver services. Regular work schedules may change in anticipation
of emergency conditions and employees shall be in a call back status only after exceeding the hours
worked in a standard workday. Examples of such situations include, but are not limited to, unexpected
staff shortages or absence, emergency repairs, snow or other weather-related emergencies, public
safety emergencies, staffing emergency shelters and/or similar emergency situations.
In call back situations, a non-exempt employee required to report back to work or remain at work
beyond his or her regular shift shall be compensated for the specific hours worked over and above
standard working hours at one and one-half times his or her regular rate and thirty (30) minutes for
travel time at one and one-half times his or her regular rate. Callback pay shall not be available for preplanned duties such as meetings or presentations, planned activities such as leaf removal, scheduled
building checks, or in instances where an employee is required to work beyond his or her scheduled
hours to perform normal duties.
When a non-exempt employee is required to report back to work beyond their regular shift, the
employee will be compensated for the time actually worked outside of their regular working hours,
subject to a minimum of one (1) hour. Callback hours will be paid at one and one-half (1.5) times the
employee’s regular rate of pay.
In addition, the employee will be compensated for one (1) hour of travel time at one and one-half (1.5)
times their regular rate of pay.
Callback pay shall not be available for pre-planned duties such as meetings or presentations, planned
activities such as leaf removal, scheduled building checks, or in instances where an employee is
required to work beyond his or her scheduled hours to perform normal duties.

E. Stand-by Pay
Stand-by pay is time that a designated, non-exempt employee must remain available to report to work
during off-duty hours, in accordance with his or her department’s operating procedures, but is normally
not unduly restricted in his or her freedom to conduct personal business. An employee on stand-by is
not required to remain at work or home and is free to engage in personal pursuits, with the
understanding that he or she must be available by phone or pager to respond and report to work if
necessary.

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1. A non-exempt employee assigned to stand-by shall be compensated as follows for the stand-by
pay:
a. Thirty-five ($35.00) dollars pay for each 24-hour day, Monday through Friday, or regular
workday of the employee’s assigned regular work schedule.
b. Sixty ($60.00) dollars pay for each 24-hour period on Saturday, Sunday, or observed
holiday.
2. If an employee on stand-by pay is called out and required to report to work to handle unexpected
issues, he or she shall be compensated for the specific hours worked at one-half times his or her
regular rate, regardless of hours worked in the week, and 45 minutes for travel time at one-half
times his or her regular rate.
If an employee on stand-by pay is called out and required to report to work to handle unexpected
issues, the employee will be compensated for the time actually worked outside of their regular
working hours, subject to a minimum of one (1) hour. Callback hours will be paid at one and onehalf (1.5) times the employee’s regular rate of pay.
In addition, the employee will be compensated for one (1) hour of travel time at one and one-half
(1.5) times their regular rate of pay.
3. Each Town department shall identify the positions subject to stand-by pay and shall establish
written operating procedures, subject to review and approval by the Town Manager, for stand-by
coverage including a rotation schedule, and acceptable response time and application of stand-by
pay processes.
4. Exempt employees are not eligible for stand-by pay. However, an exempt employee on stand-by
who is called out to work may, with the approval of his or her supervisor, use discretion to adjust
their regular work schedule following extended periods of such work.

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5.12 Administrative Leave
At the discretion of the Town Manager, an employee may be granted paid time off for a variety of purposes
such as employee recognition or reward, visiting other Town offices for work related assistance, counseling,
or training, pending the results of official investigations, pending disciplinary action, or other circumstances
where the Department Director determines that the employee’s absence from work is in the best interest of the
Town. Administrative Leave is not paid out upon separation and may not be carried over from one calendar
year into another calendar year.

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8.7 Driving and Vehicle Use Policy *Moved from Section 2.8 to Section 8.7*
Effective service to the citizens and efficient use of Town resources requires safe, accident-free operation of
the motor vehicles used to perform official duties. This policy establishes the guidelines and procedures that
govern vehicle operation, including driving and accident record review, as well as the disciplinary and
rehabilitative measures that may be implemented.
This policy applies to all employees, volunteers, interns, temporary employees, and other individuals
authorized to operate a Town owned, leased, rented, or personal vehicle while conducting Town business.
Nothing contained herein shall be considered a contract between the Town of Front Royal and any of its
employees for any specific or general period of time.
These guidelines rely on a three-pronged philosophy of acceptable driving history, driver’s training, and ongoing accountability for individual actions. The Town’s core value of personal responsibility, taking ownership
and accepting the consequences of individual actions, is the central component of the guidelines. Human
Resources, in conjunction with the individual Department, will ensure that all state and local requirements
relevant to requests for information and official driving records are followed including appropriate security
of all forms, records and documentation.
A. Driver Standards and Record Reviews

1. Driving Record Reviews for new and current employees include annual review will occur, at a
minimum, on an annual basis. Record reviews include for cause review, periodic review, and
when an employee applies for or seeks promotion to a position that requires driving a Town
vehicle.
2. A minimally acceptable driving record for a new and current employee includes the following
components:
• -4 or fewer demerit points
•

No DWI/DUI convictions within the last three (3) years

•

At least two (2) years of continuously valid licensing immediately prior to hire

•

An overall pattern of safe vehicle operation and driving habits

3. The following conditions are unacceptable and normally prevent an employee from operating a Town
vehicle until his or her driving record improves to a minimally acceptable level, or he or she meets
otherspecific requirements established by the Town Manager:
•

-5 or more demerit points

•

DWI/DUI conviction within the last three (3) years

•

A license suspended due to driving violations, or accidents, unless the employee has
completed three (3) full years with no subsequent moving violations, at-fault
accidents, or penalties. A license suspended due to administrative penalties is a
concern but would not typically disqualify an employee unless there is evidence of
him or her having knowingly driven with a suspended license.

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4. In the situation where a current employee’s Driving Record is minimally acceptable but
indicates that one additional violation of any kind will place him or her in the unacceptable
category, the employee will be notified and required to satisfactorily complete a DMV certified
Driver Safety and Awareness Course, also known as the Driver Improvement course. The employee
is responsible for any cost incurred to take the course. Failure to complete a certified course
within the time period designated in the notice of requirement may result in driving restrictions
and/or disciplinary action.
B. Driver Responsibilities

1. Reporting Requirements for drivers of Town vehicles:
a) Employees must immediately report to their supervisor any change in their license status.
b) Employees are required to report to their supervisor as soon as practicable, but not later than their
next immediate workday:
•

License suspension or revocation

•

DWI/DUI charges/conviction

•

Reckless driving charges/conviction

•

Felony charges/conviction involving vehicle operation

•

CDL disqualification

2. An employee charged with an on or off-duty DWI/DUI is required to inform his or her supervisor
of such charge and is normally prohibited from driving a Town vehicle until a decision regarding
the charge is rendered by the Courts; any deviation from this policy of not allowing such employee
to drive a Town vehicle until a decision is rendered by the courts must be made by the Town
Manager based upon a showing that it is in the Town’s best interest and there is no better
alternative reasonably available to the Town. Assignment to a non-driving position, if available,
is at the discretion of Departmental management. If a non-driving position is not available, the
employee may be required to take appropriate leave or be placed on administrative leave without
pay pending the outcome of court proceedings. An employee charged with on or off-duty
DWI/DUI is also subject to the “Drug and Alcohol Testing” provisions of the Town’s
Employment Policies and Procedures.
3. An employee that drives or is found to have knowingly driven a Town vehicle with a suspended
or revoked driver’s license is subject to appropriate disciplinary action, up to and including
termination from employment. In addition, the employee may be subject to quarterly Driving
Record review for a period of one (1) year.
4. Disciplinary action, up to and including termination from employment, may be initiated in the
event that an employee has an unacceptable driving record and/or loses his or her driver’s license
or driving privileges. Disciplinary action may also be taken if an employee engages in misconduct

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or demonstrates poor performance relative to operating a Town vehicle as determined by his or
her supervisor.
5. Action taken in accordance with the Town’s disciplinary policies may be in addition to driving
prohibitions implemented by the provisions of this Driving Policy.
6. In unusual situations, Department Directors and the Town Manager may consider an employee’s
performance and overall employment history prior to implementation of driving restrictions. In
some cases, due to significant liability concerns, driving restrictions may be implemented
regardless of court actions.
C. Commercial Driver Licenses:

Certain positions shall be required to obtain and maintain a commercial driver’s license as a
requirement for employment. Non-administrative positions in Public Works not associated with
plant operations, non-driving Solid Waste Collection positions, and non- administrative positions in
Energy Services shall be required to possess a commercial driver’s license. Employees hired prior
to March 11, 2013, shall not be required to obtain commercial driver’s licenses, but are strongly
encouraged to obtain said license to further their career development with the Town. The Town
shall reimburse employees for up to two applications for the commercial driver’s license, and for
renewal expenses, with proper receipt of payment and copy of commercial driver’s license
received.
1. In compliance with Department of Transportation regulations, all Town employees whose job
duties require them to possess a valid Commercial Driver’s License must submit to random
drug testing. Refer to Section 8.10 Drug and Alcohol Testing.
Town employees shall not initiate a cellular phone call while they are driving a Town vehicle, unless
using “hands free” technology. Employees shall stop the vehicle in a safe location so that the
communication is conducted while the vehicle is stopped. The use of “hands free” technology is
acceptable as long as it does not interfere with the safe operation of the vehicle. Use of a cellular phone
by the driver of a Town vehicle can only be deemed appropriate to protect and promote the health,
safety, or wellbeing of the employee, a fellow employee, or a citizen. Employees will follow the stricter
of the rules of the Employee Handbook or the laws of the Commonwealth as it relates to the use of
cellular devices while driving.
D. Vehicle Operation
The following provides general guidelines for the operation of vehicles being used in the conduct of Town
business and shall apply to all who operate or may operate motor vehicles owned or leased by the Town,
and/or who drive their personal vehicles when conducting Town business.

1. Employees may not drive or operate Town vehicles or equipment without prior approval of their
supervisor.
2. Employees approved to drive on Town business are required to inform their supervisor of any

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changes that may affect either their legal or physical ability to drive.
3. Employees who drive a Town owned vehicle must exercise due diligence to drive safely, to keep the
vehicle reasonably clean, and to maintain the security of the vehicle and its contents.
4. Town owned vehicles shall be used strictly for Town business only. Any personal use of a Town
owned vehicle is prohibited, except as permitted in Section 8.8.D.1.
5. A driver shall not permit unauthorized persons to drive or operate a Town vehicle.
6. Non-employees and non-business passengers (i.e., family and friends) are prohibited from riding in
Town vehicles.
7. Driving on Town business and/or driving a Town vehicle while under the influence of drugs or
alcohol is prohibited.
8. No driver shall operate a Town vehicle when his/her ability to do so safely has been impaired by
illness, fatigue, injury, or prescription medication.
9. Drivers shall obey all driving and traffic laws applicable to the operation of their vehicle. Seat belts
shall be worn as required by Virginia law.
10. Employees shall comply with all applicable Virginia distracted driving laws. The use of cell phones
or other handheld electronic devices while operating a Town vehicle is prohibited except as permitted
by law.
11. Employees are responsible for any fines, penalties, or damages resulting from the misuse or negligent
operation of Town-owned vehicles or personal vehicles used for Town business.
12. Employees using personal vehicles for Town business shall maintain a valid driver’s license, current
vehicle registration, and automobile liability insurance meeting Virginia minimum requirements.
13. Employees should refer to Departmental policies for additional vehicle use and driver safety
guidelines and/or requirements. This policy and the procedures set forth herein does not prohibit or
preclude Department Directors from issuing reasonable standard operating procedures with more
stringent requirements, as may be appropriate.
E. Monitoring Technology (GPS/Cameras)
1. Town vehicles and equipment may utilize GPS, telematics, onboard cameras, audio and other
monitoring technology. Information may be used for operational, safety, disciplinary, legal, training,
payroll, fleet management, and investigative purposes.
2. Employees shall not interfere with or disable the monitoring technology on Town vehicles. Any
issues shall be reported immediately to a supervisor.
F. Discipline and Corrective Action
Failure to abide by this Driving and Vehicle Use policy or Department standard operating procedures may
result in driving prohibitions or disciplinary action, up to and including termination of employment.

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8.8

Take-Home Vehicles *Moved from Section 4.10.C to Section 8.8*
A. Employees may, upon specific written direction or approval of the Town Manager, be assigned to take
home a Town of Front Royal vehicle on a permanent or semi-permanent basis. In general, there is no
absolute need for any Town employee to take a town-owned vehicle home every evening. The decision
to allow a Town employee to take a public vehicle home shall be based on a determination that allowing
or requiring the vehicle to be taken home will be demonstrably beneficial to the delivery of services to
the citizens through enhanced productivity or cost savings. The Town Manager shall have the final
authority to determine if an employee may take a town-owned vehicle home on a regular basis.
B. The objective of the take home vehicle policy is to ensure that public property, specifically vehicles,
is used properly in the public interest and not to the personal advantage of Town employees.
C. Town employees are not authorized to take-home town-owned vehicles except under the following
circumstances:
1. The employee is on twenty-four (24) hour call for emergency response where rapid or immediate
response time is required.
2. The employee is on stand-by and drives a vehicle specifically equipped to fulfill a departmental
mission.
3. A determination has been made by the Department Director, and approved by the Town
Manager, that allowing or requiring a vehicle to be taken home will be demonstrably beneficial
to the delivery of services to the citizens of Front Royal through enhanced productivity or cost
savings.
4. On a case-by-case basis, with Department Director approval, to facilitate attendance at work
functions at locations and/or times where it would be more convenient, or more productive, to
attend while proceeding to or from home without having to obtain a town-owned vehicle from a
central location (e.g., evening meetings, travel out of town, job site inspections). Such approval
shall end when the specific reason for taking the vehicle home has passed.
D. The use of a take home vehicle is subject to the following conditions:
1. There shall be no personal use of Town owned vehicles unless such use is incidental and
minimal, such as travel to or from lunch or medical appointments or for personal errands on the
way to or from work, or during lunch break, if the errand requires only a minor deviation of one
(1) mile or less from the normal route traveled. Use of the vehicle is for Town business purposes
only; there shall be no hauls or loads that are to the personal advantage of Town employees.
2. Individuals allowed to take home a Town-owned vehicle shall reside with the Town of Front
Royal or Warren County unless there is a clear demonstration of the value of allowing the vehicle
to be taken out of the Town or County, and such use is approved by the Town Manager. The
Department Director must be notified of an address change or if a Town vehicle is expected to be

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garaged/parked at a different location than that of the authorized employees home address as
originally approved. The Town may rescind or restrict the use of take-home vehicles at any time.
3. There shall be an annual review of take-home vehicles justified for emergency responses to
include the number of times the vehicle was actually used for emergency responses after being
taken home.
4. An employee utilizing a take-home vehicle shall be taxed according to prescribed IRS rules and
regulations for any compensatory benefits received from the use of a Town owned vehicle.
5. Under no circumstances shall a spouse, dependent or any other person not employed by the Town
be permitted to operate a take home vehicle.
6. Unless waived by the Town Manager, take home vehicles shall have decals, markings, and other
identifications as prescribed for Town-owned vehicles.
7. Only specifically authorized employees who possess a valid license or permit for the equipment
being used shall operate Town owned motor vehicles, utility vehicles and equipment.
8. Employees shall not transport any person other than Town employees in a Town vehicle, except
in the course of official business.
9. If an authorized take home vehicle is not operational, employees shall drive either their personal
vehicle or an authorized vehicle provided by the Town motor pool or as assigned by the
Department Director.
10. Drivers shall know and obey all state and local motor vehicle laws applicable to the operation of
their vehicle, including seatbelt usage, and all policies and procedures of the Town while
operating a take home vehicle.
11. Employees will not operate their vehicles in such a way as to cause public criticism or nuisance.
This includes vehicle parking when not in use.
12. Violations of this policy may result in disciplinary action and could result in the revocation of
take-home vehicle privileges.

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SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 12.B.
Agenda Item: Award of IFB #2-2026 - Townwide Milling & Paving Projects
Summary: Council is requested to authorize the award of IFB #2-2026, Townwide Milling &
Paving, to Chemung Contracting Corporation of Mitchells, Virginia.
The Invitation for Bids was advertised on August 5, 2026, and bids were received and opened
on August 19, 2026. Five bids were received, with Chemung Contracting Corporation
submitting the lowest responsive and responsible bid in the amount of $826,050.00.
The contract will be for an initial one-year term, with the option to renew for up to four
additional one-year periods upon mutual agreement of both parties.
Funding for the work is available within the Highway Maintenance - Street Reconstruction
budget.
Budget/Funding: Funding budgeted and available in the following account:
4500-47927 Highway Maintenance - Street Reconstruction $826,050.00
Meetings: September 8, 2026
Proposed Motion: I move that the Council authorize the award of IFB #2-2026, Townwide
Milling & Paving, to Chemung Contracting Corporation of Mitchells, Virginia, in the amount of
$826,050.00, as presented.

Moved: None Seconded: None
Yes: None No: None Abstain: None

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Town of Front Royal, VA
BID TABULATION
IFB #2-2026 Milling & Paving Services
BID DUE DATE and TIME: 8/19/2026 @ 3 PM
Description
SM-9.5A FINISH ASPHALT
SM-12.5A
BM-25.0 BASE ASPHALT
FULL DEPTH MILLING (UP TO 2”)
DEEP MILLING (UP TO 12”)
EDGE MILLING
MOBILIZATION
4" WHITE AND YELLOW STREET LINE PAINTING
12" THERMAL APPLICATION
24" THERMAL APPLICATION
THERMAL APPLICATION TURN ARROWS
THERMAL APPLICATION COMBO ARRORS

QTY
4500
1000
500
45000
500
2000
5
5000
1000
100
5
5

UOM
t in place
t in place
t in place
SY
SY
LF
EA
LF
LF
LF
EA
EA

Chemung Contracting
Mitchells, VA
Unit Price Extended Price
$103.00
$463,500.00
$98.00
$98,000.00
$105.00
$52,500.00
$2.50
$112,500.00
$10.50
$5,250.00
$6.00
$12,000.00
$6,300.00
$31,500.00
$3.90
$19,500.00
$8.60
$8,600.00
$32.00
$3,200.00
$750.00
$3,750.00
$750.00
$3,750.00

STONE 21B

300

t in place

$40.00

TOTAL BID PRICE

$12,000.00

$826,050.00

Arthur Construction Dulles,
VA
Unit Price Extended Price
$115.00
$517,500.00
$115.00
$115,000.00
$110.00
$55,000.00
$1.85
$83,250.00
$9.00
$4,500.00
$2.00
$4,000.00
$3,565.20
$17,826.00
$1.30
$6,500.00
$7.50
$7,500.00
$16.00
$1,600.00
$250.00
$1,250.00
$425.00
$2,125.00
$45.00

$13,500.00

$829,551.00

Superior Paving Gainesville, W-L Construction Stephenson,
Finley Asphalt & Concrete
VA
VA
Manassas, VA
Unit Price Extended Price
Unit Price
Extended Price
Unit Price
Extended Price
$110.00
$495,000.00
$119.50
$537,750.00
$133.44
$600,480.00
$105.50
$105,500.00
$128.00
$128,000.00
$133.44
$133,440.00
$93.00
$46,500.00
$124.40
$62,200.00
$169.54
$84,770.00
$2.85
$128,250.00
$4.65
$209,250.00
$3.00
$135,000.00
$10.75
$5,375.00
$47.25
$23,625.00
$10.00
$5,000.00
$4.50
$9,000.00
$5.90
$11,800.00
$6.00
$12,000.00
$5,750.00
$28,750.00
$4,000.00
$20,000.00
$10,000.00
$50,000.00
$4.95
$24,750.00
$2.40
$12,000.00
$4.49
$22,450.00
$12.50
$12,500.00
$9.00
$9,000.00
$9.89
$9,890.00
$45.00
$4,500.00
$21.00
$2,100.00
$36.80
$3,680.00
$1,200.00
$6,000.00
$275.00
$1,375.00
$862.50
$4,312.50
$1,200.00
$6,000.00
$550.00
$2,750.00
$862.50
$4,312.50
$60.00

$18,000.00

$890,125.00

$62.00

$18,600.00

$1,038,450.00

$60.00

$18,000.00

$1,083,335.00

The VENDOR SPREAD SHEET is generated from the initial, raw information collected. No award decision has been made.

Prepared By: Michelle Campbell, VCA, VCO

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SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 12.C.
Agenda Item: IFB #7-2026 Curb and Gutter Installation Services
Summary: Council is requested to authorize the award of IFB #7-2026, Curb & Gutter
Installation contract, to Arthur Construction
Company, Inc., in the amount of $149,943.00.
Arthur Construction Company, Inc. submitted the lowest responsive and responsible bid for the
work. The contract will be for an initial one-year term, with the option to renew for up to four
additional one-year periods upon mutual agreement of both parties.
Budget/Funding: Funding has been encumbered and is available within the following line items:
4500-R47909

Highway Maintenance - New Sidewalk

$74,971.5

4500-R47941

Highway Maintenance - Concrete (New Curb $74,971.5
& Gutter)
Total
149,943.00

Meetings: September 8, 2026
Proposed Motion: I move that the Council authorize the award of IFB #7-2026, Curb & Gutter
Installation, to Arthur Construction Company, Inc., in the amount of $149,943.00.

Moved: None Seconded: None
Yes: None No: None Abstain: None

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Town of Front Royal, VA
BID TABULATION
IFB #8-2026 Curb & Gutter Installation
BID DUE DATE and TIME: 8/11/2026 @ 2 PM
Description
UOM
Installation of CG-6 Curb & Gutter
LF
Installation of CG-9 Aprons
SF
Installation of Sidewalk
SF
Installation of Asphalt Driveway
SF
Installation of CG-7 Curb & Gutter
LF
Removal of Existing Curb & Gutter
LF
Removal of Existing Concrete Driveway
SF
Removal of Existing Concrete Driveway
SF
Removal of Existing Sidewalk
SF
Stone #21-B
Ton
Concrete Steps, including demolition
CF
Concrete Flume
SF
Road Restoration
SF
Roof/Sump Drain Connection through Face of Curb EA
Sign Relocation
EA
Mailbox Relocation
EA
Topsoil
CY
Permanent Seeding
LB
EC-3 Blanket Matting
SY

QTY
1189
394
217
132
663
45
315
489
48
60
30
25
2,862
15
2
20
48
120
180

TOTAL BID PRICE

Turner Construction Group,
Arthur Construction Co., Inc. Ashburn Contrating Corp.
Inc.
Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price
$38.00
$45,182.00
$50.00
$59,450.00
$80.00
$95,120.00
$30.00
$11,820.00
$15.00
$5,910.00
$30.00
$11,820.00
$13.50
$2,929.50
$10.00
$2,170.00
$20.00
$4,340.00
$14.50
$1,914.00
$8.00
$1,056.00
$20.00
$2,640.00
$37.50
$24,862.50
$50.00
$33,150.00
$80.00
$53,040.00
$52.00
$2,340.00
$35.00
$1,575.00
$25.00
$1,125.00
$28.15
$8,867.25
$5.00
$1,575.00
$5.00
$1,575.00
$28.00
$13,692.00
$5.00
$2,445.00
$5.00
$2,445.00
$18.00
$864.00
$5.00
$240.00
$15.00
$720.00
$45.00
$2,700.00
$50.00
$3,000.00
$125.00
$7,500.00
$850.00
$25,500.00
$250.00
$7,500.00
$250.00
$7,500.00
$48.00
$1,200.00
$20.00
$500.00
$50.00
$1,250.00
$15.50
$44,361.00
$6.00
$17,172.00
$20.00
$57,240.00
$220.00
$3,300.00
$50.00
$750.00
$1,000.00
$15,000.00
$278.00
$556.00
$75.00
$150.00
$500.00
$1,000.00
$134.00
$2,680.00
$125.00
$2,500.00
$75.00
$1,500.00
$68.50
$3,288.00
$125.00
$6,000.00
$225.00
$10,800.00
$25.00
$3,000.00
$25.00
$3,000.00
$40.00
$4,800.00
$72.00
$12,960.00
$10.00
$1,800.00
$10.00
$1,800.00

$212,016.25

$149,943.00

$281,215.00

Finely Asphalt & Sealing LLC

Imperio Construction LLC

Unit Price
$69.58
$19.69
$15.66
$94.70
$69.58
$10.00
$5.00
$6.00
$4.00
$60.00
$149.06
$17.25
$12.68
$862.50
$575.00
$300.00
$100.00
$23.00
$6.00

Unit Price
$49.00
$29.00
$89.00
$29.00
$49.00
$24.97
$9.77
$9.77
$9.77
$59.77
$97.00
$24.97
$9.77
$499.77
$299.77
$99.77
$59.77
$14.97
$14.97

Extended Price
$82,730.62
$7,757.86
$3,398.22
$12,500.40
$46,131.54
$450.00
$1,575.00
$2,934.00
$192.00
$3,600.00
$4,471.80
$431.25
$36,290.16
$12,937.50
$1,150.00
$6,000.00
$4,800.00
$2,760.00
$1,080.00

$231,190.35

Extended Price
$58,261.00
$11,426.00
$19,313.00
$3,828.00
$32,487.00
$1,123.65
$3,077.55
$4,777.53
$468.96
$3,586.20
$2,910.00
$624.25
$27,961.74
$7,496.55
$599.54
$1,995.40
$2,868.96
$1,796.40
$2,694.60

$187,296.33

M&F Concrete, Inc.
Unit Price
$69.00
$28.00
$21.00
$19.00
$61.00
$28.00
$9.00
$9.00
$94.00
$150.00
$670.00
$130.00
$28.00
$650.00
$750.00
$650.00
$90.00
$15.00
$15.00

Extended Price
$82,041.00
$11,032.00
$4,557.00
$2,508.00
$40,443.00
$1,260.00
$2,835.00
$4,401.00
$4,512.00
$9,000.00
$20,100.00
$3,250.00
$80,136.00
$9,750.00
$1,500.00
$13,000.00
$4,320.00
$1,800.00
$2,700.00

$299,145.00

The VENDOR SPREAD SHEET is generated from the initial, raw information collected. No award decision has been made.

Prepared By: Michelle Campbell, VCA, VCO

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SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 12.D.
Agenda Item: Award of IFB #5-2026 – Glycerin
Summary: Council is requested to authorize the award of IFB #5-2026 for the supply and
delivery of glycerin for the Town's Wastewater Treatment Plant to Suffolk Sales & Service
Corporation, at a unit price of $3.65 per gallon.
The Town received three bids in response to the solicitation. Following review of the bids and
clarification of product specifications and supporting documentation, Suffolk Sales & Service
Corporation was determined to be the lowest responsive and responsible bidder.
The contract will be for an initial one-year term with the option of four additional one-year
renewal periods upon mutual written agreement. The Town estimates annual usage of
approximately 52,000 gallons; however, quantities are estimates only and no minimum
purchase is guaranteed.
Budget/Funding: 9801-45406 – Wastewater Treatment Plant – Chemicals
Meetings: September 8, 2026
Proposed Motion: I move that the Council authorize the award of IFB #5-2026, Supply and
Delivery of Glycerin for the Town’s Wastewater Treatment Plant, to Suffolk Sales & Service
Corporation, at a unit price of $3.65 per gallon.

Moved: None Seconded: None
Yes: None No: None Abstain: None

Page 133 of 214

Town of Front Royal, VA

BID TABULATION
IFB #5-2026 High Purity Glycerin
BID DUE DATE & TME: 8/25/2026 @ 10 AM

Qty

UOM

Unit Price

Suffolk Sales & Service
Corp.
Unit Price

1

GAL

$2.92

$3.65

Polytec, Inc.
Description
High Purity Glycerin
Supply
& Delivery
Estimated 52,000
gallons annually

Environmental Operating
Solutions Inc.
Unit Price
$4.24

The VENDOR SPREAD SHEET is generated from the initial, raw information collected. No award decision has been made.

Prepared By: Michelle Campbell, VCA, VCO

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Memo
Town of Front Royal Public Works
TO:

Michelle Campbell

FROM:

Robbie Hodges, Wastewater Manager

CC:

Robbie Boyer, Public Works Director

DATE:

September 2, 2026

RE:

Glycerin Bid Recommendation

We're requesting council to authorize an award of the Glycerin Bid to Suffolk Sales.
We have consistently used this supplier in the past with good results. Glycerin is
used as Food for the Bacteria and Aids in Nutrient Removal needed to Meet VPDES
Permit Limits.
Feel free to reach out to me with any Questions.
Thanks,
Robbie Hodges

Page 151 of 214

SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 12.E.
Agenda Item: FY27 Budget Amendment and Award of Prospect Street Bridge Replacement
Project
Summary: Council is requested to approve an FY27 Budget Amendment in the amount of
$479,548.00 to appropriate funding from the Virginia Department of Transportation (VDOT)
Revenue Sharing Program for the Prospect Street Bridge Replacement Project and to
authorize the award of the construction contract to WG Construction Company, Inc., the
lowest responsive and responsible bidder, in the amount of $959,096.00.
On July 30, 2026, the Purchasing Department conducted a public bid opening for the
Prospect Street Bridge Replacement Project, receiving three bids through competitive
sealed bidding. Terra Constructs submitted the apparent lowest bid; however, following
review of the bid package, the bid was determined to be nonresponsive. WG Construction
Company, Inc. was subsequently determined to be the lowest responsive and responsible
bidder.
Mattern & Craig, Inc., the Town's project engineer, reviewed WG Construction's bid
package, contractor qualifications, and references and recommends award of the contract
to WG Construction Company, Inc. in the amount of $959,096.00. Mattern & Craig also
noted its successful experience with WG Construction on the Town's 8th Street Bridge
Replacement Project in 2025 and verified that the contractor maintains a Virginia Class A
Contractor license.
Budget/Funding:
Account
Description
Amount
Revenue
4500-3410206 Street Fund Revenue Reimbursement $479,548.00
Expenditure 4500-47926 Highway Maintenance – Bridge Repairs $479,548.00
Upon approval of the FY27 Budget Amendment, funding for the construction contract will
be available as follows:

�
Account
Description
Amount
4500-47926 Highway Maintenance – Bridge Repairs – VDOT Revenue Sharing $479,548.00

Page 152 of 214

4500R47926

Highway Maintenance – Bridge Repairs – Town Funds Carried
Forward
Total Project Funding

$479,548.00
$959,096.00

Meetings: September 8, 2026
Proposed Motion: I move that the Council approve an FY27 Budget Amendment in the amount
of $479,548.00 to appropriate funding from the Virginia Department of Transportation (VDOT)
Revenue Sharing Program for the Prospect Street Bridge Replacement Project, and authorize
the award of the construction contract to WG Construction Company, Inc., in the amount of
$959,096.00.

Moved: None Seconded: None
Yes: None No: None Abstain: None

Page 153 of 214

Randy W. Beckner
Bradley C. Craig
Wm. Thomas Austin
James B. Voso
Chad M. Thomas
Jason A. Carder
Brian R. Newman
D. Jason Snapp
Ryan P. Kincer

Edwin K. Mattern, Jr. (1949-1982)
J. Wayne Craig (1940-2024)
Gene R. Cress (1935-2014)
Sam H. McGhee, III (1940-2018)
Stewart W. Hubbell (Retired)
Michael S. Agee (Retired)
Steven A. Campbell (Retired)
Randy L. Dodson (Retired)

September 1, 2026
Mr. Robert Boyer
Director of Public Works
PO Box 1560
800 Crosby Rd- Extended
Front Royal VA, 22630
RE: 4731A – East Prospect Street Superstructure
Replacement

Dear Mr. Boyer:
Bids were received on the above referenced project on July 30, 2026. A copy of the bid
tabulation summary is attached. Terra Constructs, from Front Royal, Virginia, was the apparent
low bidder. After further review of the bid package, it was found that a significant amount of
information was not submitted and the bid package was deemed unresponsive by the Town of
Front Royal. It is our understanding that the Town has contacted Terra Constructs to inform them
of the unresponsive bid. WG Construction Co. Inc., from Manassa, Virginia was the apparent
next low bidder with a total price of $959,096.00.
Mattern & Craig has most recently worked with WG Construction and the Town on the
8 Street Bridge Replacement Project in 2025. The project was completed successfully, and we
understand the Town was pleased with the work performed by WG Construction. We have also
verified that they have maintained their licensure as a Class A Contractor in the Commonwealth
of Virginia.
th

Based upon our review of the bid package and the information provided by the
references, Mattern & Craig would recommend award of a contract to WG Construction Co. Inc.,
for the amount of $959,096.00 for the East Prospect Street Superstructure Replacement Project.
Our firm can prepare the Notice of Award and Agreement once you are ready to proceed.
Sincerely,
Chad M. Thomas, P.E.
Project Manager
CMT/kes
Enclosures:

As noted

701 1st St. S.W. ● Roanoke, VA 24016
(540) 345-9342 ● Fax (540) 345-7691
www.matternandcraig.com

Page 154 of 214

Town of Front Royal, VA

BID TABULATION
IFB #4-2026 Prospect Street Bridge Replacement
BID OPENING DATE: Thursday, July 30,2026
BID OPENING TIME: 2:00 PM
Terra Constructs
Front Royal, VA

Description
Prospect St. Bridge Replacement

$

Total Bid Price
884,241.98 $

WG Construction Co., Inc.
Manaassas, VA
Total Bid Price
959,096.00 $

Sagres Construction
Alexandria, VA
Total Bid Price
1,149,134.30

The VENDOR SPREAD SHEET is generated from the initial, raw information collected. No award decision has been made.

Apparent Low Bidder: Terra Constructs
Prepared By: Michelle Campbell, VCA

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March 9, 2026
602-3866
W G Construction Company Inc.
9251 Industrial Court
Manassas, VA 20109
To Whom It May Concern,
This is to certify that our company insures the above referenced contractor and
their Experience Modification Rate (EMR) for the future year, current year and
previous year is as follows:
Year

EMR

4/1/2024 - 4/1/2025
4/1/2025 - 4/1/2026
4/1/2026 - 4/1/2027

0.85
.91
.83

Please reach out with any questions or concerns.
Sincerely,

Katie Ledbetter
Katie Ledbetter,
Member Experience Specialist
Insurance Concepts LLC | Administrator

Page 190 of 214

SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 12.F.
Agenda Item: Appointment of Non-Elected Representative to the Northern Shenandoah Valley
Regional Commission (NSVRC)
Summary: Council is requested to appoint Daniel Wells as the Town’s non-elected
representative to the Northern Shenandoah Valley Regional Commission (NSVRC) to fill the
vacancy. Mr. Wells will serve the remainder of the current term, which expires June 30, 2029.
Budget/Funding: N/A
Meetings: September 8, 2026
Proposed Motion: I move that the Council appoint Daniel Wells as the Town’s non-elected
representative to the Northern Shenandoah Valley Regional Commission (NSVRC) to fill the
existing vacancy, to serve for the remainder of the current term expiring June 30, 2029.

Moved: None Seconded: None
Yes: None No: None Abstain: None

Page 191 of 214

SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 13.A.
Agenda Item: Memorandum of Understanding (MOU) Between the Town of Front Royal and
the American Legion for the Military Tribute Banner Program
Summary: In 2025, the Town of Front Royal, with support from the County of Warren, started
the military tribute banner program. The program currently has 75 banners installed along
Royal Avenue, which sold out in a matter of days. Since then, we have been discussing a
potential collaboration with our local American Legion Post 53 to assist with the program and
expansion of the number of banners to 150. The proposed agreement would create a
partnership in which the American Legion would manage the banner applications, fees, and
orders; the Town would manage the installation on Town-owned poles.
After the Town Council Work Session discussion, the following items have been added to the
document.
• Virginia Code reference to in-kind donations from localities
• Language stating we will mutually approve the design
• Language to keep the cost affordable
• Hold harmless language added
Budget/Funding:
Meetings: September 8, 2026
Proposed Motion: I move that Council approve the Memorandum of Understanding (MOU)
Between the Town of Front Royal and the American Legion for the Military Tribute Banner
Program, as presented.

Moved: None Seconded: None
Yes: None No: None Abstain: None

Page 192 of 214

Memorandum of Understanding
Between the Town of Front Royal, Virginia
and American Legion Post 53
This Memorandum of Understanding (MOU) is made and entered into by and between the Town of
Front Royal, Virginia (the “Town”) and American Legion Post 53 (“Post 53”) for the purpose of
outlining responsibilities related to the management, installation, and maintenance of Military Tribute
Pole Banners displayed within the Town.
The purpose of this MOU is to establish a cooperative framework between the Town and Post 53 to
ensure the respectful, safe, and organized installation and management of Military Tribute Pole
Banners honoring local veterans and active-duty service members.
WHEREAS, the Town of Front Royal started a military tribute banner program on Veterans Day in
2025; and,
WHEREAS, the newly formed program saw immediate success with the seventy-five banners being
sold out in a matter of day; and,
WHEREAS, the Giles B. Cook American Legion Post 53 in Front Royal, is a local veterans' nonprofit
organization that supports military members, community programs, memorial services, and local
youth; and,
WHEREAS, pursuant to Virginia Code §15.2-953, a locality may make like gifts and donations to any
and all public and private nonprofit organizations and agencies engaged in commemorating historical
events; and,
WHEREAS, Post 53 has expressed interest in supporting the expansion of the military tribute banner
program in the Front Royal community.
NOW, THEREFORE, the Town of Front Royal and the American Legion Post 53 agree to the terms and
conditions set forth in this Memorandum of Agreement.
A. Roles and Responsibilities
1. American Legion Post 53 shall:
a. Manage the Military Tribute Banner Program, including public outreach,
applications, and coordination with families and sponsors.
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b. Banner design shall be reviewed and approved by both parties.
c. Collect and process payments or donations associated with non-commercial
tribute banner production.
i.

Fees shall cover the banner and administrative costs to ensure program
remains affordable for community.

d. Order and receive banners from approved vendors.
e. Inspect banners upon receipt to ensure quality and accuracy.
f. Coordinate with the Town regarding installation schedules, locations, or any
special considerations.
g. Assist in removal, storage, or replacement coordination as needed.
2. The Town of Front Royal shall:
a. Banner design shall be reviewed and approved by both parties.
b. Determine approved banner locations on Town-owned poles and infrastructure.
c. Schedule and perform installation and removal of banners in coordination with
Post 53.
d. Ensure installations meet Town safety standards and do not interfere with
utilities, signage, or public works and energy services operations.
e. Provide reasonable support for maintenance or repair of Town-owned poles or
hardware associated with the program.
f. Notify Post 53 of any damage, wear, or safety concerns affecting installed
banners.
B. Banner Duration: Banners will be displayed for a mutually agreed-upon period, typically
aligning with national observances or seasonal displays. After the display period, banners will
be removed and returned to Post 53 for storage or distribution back to sponsors.
C. Hold Harmless/Liability: Post 53 agrees to indemnify, defend, and hold harmless the Town, its
officers, employees, and agents from and against any and all claims, demands, damages,
liabilities, losses, and expenses (including reasonable attorneys’ fees) arising out of or resulting
from the indemnifying party’s own negligence, wrongful acts, or omissions in connection with
this MOU.
D. Term and Termination
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1. This MOU becomes effective upon signature by both parties.
2. This MOU may be terminated by either party for any reason thirty (30) days from written
notice of termination to either party. For purposes of this MOU, all notices shall be made
in writing to delivered to the parties at the addresses herein,
Town of Front Royal:
Town of Front Royal
ATTN: Town Manager (or designee)
102 East Main Street
Front Royal, VA 22630
American Legion Post 53:
American Legion Post 53
ATTN: Commander (or designated representative)
22 West 8th Street
Front Royal, VA 22630

[SIGNATURES ON FOLLOWING PAGE]

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Town of Front Royal, Virginia:

Name: Joseph Petty
Title: Town Manager
Date:

American Legion Post 53:

Name:
Title:
Date:

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Code of Virginia
Title 15.2. Counties, Cities and Towns
Subtitle II. Powers of Local Government
Chapter 9. General Powers of Local Governments
Article 5. Additional Powers

§ 15.2-953. Donations to charitable institutions and
associations, volunteer and nonprofit organizations, chambers
of commerce, etc
A. Any locality may make appropriations of public funds, of personal property or of any real
estate and donations to the Virginia Indigent Health Care Trust Fund and to any charitable
institution or association, located within their respective limits or outside their limits if such
institution or association provides services to residents of the locality; however, such institution
or association shall not be controlled in whole or in part by any church or sectarian society. The
words "sectarian society" shall not be construed to mean a nondenominational Young Men's
Christian Association, a nondenominational Young Women's Christian Association, Habitat for
Humanity, or the Salvation Army. Nothing in this section shall be construed to prohibit any
county or city from making contracts with any sectarian institution for the care of indigent, sick
or injured persons. Notwithstanding the foregoing, no organization shall be prohibited from
applying for or receiving public funds as part of a neutral grant or funding program from a
locality on the basis of the organization's religious status, provided that all government funds
received from the locality are used to provide community services for secular purposes without
regard to the religious affiliation of the recipients of such services. Nothing in this section shall
be construed to absolve or change any existing right or obligation created by the provisions of §
2.2-3904 or 57-2.02.
B. Any locality may make gifts and donations of property, real or personal, or money to (i) any
charitable institution or nonprofit or other organization providing housing for persons 60 years
of age or older or operating a hospital or nursing home; (ii) any association or other organization
furnishing voluntary firefighting services; (iii) any nonprofit or volunteer emergency medical
services agency, within or outside the boundaries of the locality; (iv) any nonprofit recreational
association or organization; (v) any nonprofit organization providing recreational or daycare
services to persons 65 years of age or older; or (vi) any nonprofit association or organization
furnishing services to beautify and maintain communities or to prevent neighborhood
deterioration. Gifts or donations of property, real or personal, or money by any locality to any
nonprofit association, recreational association, or organization described in provision (iv), (v), or
(vi) may be made provided the nonprofit association, recreational association, or organization is
not controlled in whole or in part by any church or sectarian society. Donations of property or
money to any such charitable, nonprofit or other hospital or nursing home, institution or
organization or nonprofit recreational associations or organizations may be made for
construction purposes, for operating expenses, or both.
A locality may make like gifts and donations to chambers of commerce which are nonprofit and
nonsectarian.
A locality may make like gifts, donations and appropriations of money to industrial development
authorities for the purposes of promoting economic development.
1

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A locality may make like gifts and donations to any and all public and private nonprofit
organizations and agencies engaged in commemorating historical events.
A locality may make like gifts and donations to any nonprofit organization that is exempt from
taxation under § 501(c)(3) of the Internal Revenue Code that is engaged in providing energy
efficiency services or promoting energy efficiency within or without the boundaries of the
locality.
A locality may make like gifts and donations to any nonprofit organization that is exempt from
taxation under § 501(c)(3) of the Internal Revenue Code that is engaged in providing emergency
relief to residents, including providing the repair or replacement of private property damaged or
destroyed by a natural disaster.
A locality may make like gifts and donations to nonprofit foundations established to support the
locality's public parks, libraries, and law enforcement. For the purposes of this paragraph,
"donations" to any such foundation shall include the lawful provision of in-kind resources.
A locality may make monetary gifts, donations, and appropriations of money to a public
institution of higher education in the Commonwealth that provides services to such locality's
residents.
Public library materials that are discarded from their collections may be given to nonprofit
organizations that support library functions, including, but not limited to, friends of the library,
library advisory boards, library foundations, library trusts and library boards of trustees.
C. Any locality may make gifts and donations of personal property and may deliver such gifts and
donations to another governmental entity in or outside of the Commonwealth within the United
States.
D. Any locality may by ordinance provide for payment to any volunteer emergency medical
services agency that meets the required minimum standards for such volunteer emergency
medical services agency set forth in the ordinance a sum for each rescue call the volunteer
emergency medical services agency makes for an automobile accident in which a person has been
injured on any of the highways or streets in the locality. In addition, unless otherwise prohibited
by law, any locality may make appropriations of money to volunteer fire companies or any
volunteer emergency medical services agency in an amount sufficient to enroll any qualified
member of such volunteer fire company or emergency medical services agency in any program
available within the locality intended to defray out-of-pocket expenses for transportation by an
emergency medical services vehicle.
E. For the purposes of this section, "donations" shall include the lawful provision of in-kind
resources for any event sponsored by the donee and, with respect to any association or other
organization furnishing voluntary firefighting services or a nonprofit or volunteer emergency
medical services agency, the provision of in-kind resources for contract management services for
capital projects; assistance in preparing requests for information, bids, or proposals; and
budgeting services.
F. Nothing in this section shall be construed to obligate any locality to appropriate funds to any
entity. Such charitable contribution shall be voluntary.
Code 1950, §§ 15-16, 15-16.1, 15-16.2; 1952, c. 381; 1959, Ex. Sess., c. 36; 1960, cc. 50, 225, 453;
1962, c. 623, §§ 15.1-24, 15.1-25, 15.1-26; 1964, c. 32; 1974, c. 514; 1994, cc. 254, 317;1995, c. 333
2

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;1997, c. 587;1998, c. 376;1999, c. 430;2003, c. 182;2004, c. 272;2005, c. 327;2006, c. 118;2007, cc.
292, 592, 641;2008, cc. 612, 632;2010, cc. 509, 600;2014, c. 711;2015, cc. 502, 503;2020, cc. 439,
440;2022, c. 566.
The chapters of the acts of assembly referenced in the historical citation at the end of this
section(s) may not constitute a comprehensive list of such chapters and may exclude chapters
whose provisions have expired.

3

9/22/2026 12:00:00

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SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 13.B.
Agenda Item: Deed of Easement and Vacation of Existing 5-Foot Storm Drainage Easement –
4EVERHOMES LLC
Summary:
It is proposed that the Town accept, pursuant to Virginia Code § 15.2-1800, a 20’ storm
drainage easement over, across, under and upon portions of Tax Map Nos. 20A7-12-33 and
20A7-12-34, for access to and maintenance of facilities to be constructed by 4EVERHOMES
LLC and accepted by the Town for inclusion in the Town’s storm drainage system. The
proposed Deed of Storm Drainage Easement, with plat attached, is provided for review.

Budget/Funding: N/A
Meetings: September 8, 2026
Proposed Motion: I move that Council approve and accept the Deed of Storm Drainage
Easement, pursuant to Virginia Code § 15.2-1800, conveying a 20’ storm drainage easement to
the Town over, across, under and upon portions of Tax Map Nos. 20A7-12-33 and 20A7-12-34,
owned by 4EVERHOMES LLC, and conditionally vacating a 5’ storm drainage easement, the
deed to be executed by the Mayor on behalf of the Town.

Moved: None Seconded: None
Yes: None No: None Abstain: None

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SPECIAL MEETING
REGULAR MEETING TO FOLLOW at 7:00 PM Town Council
Meeting Date: September 28, 2026 Item #: 13.C.
Agenda Item: Proposed Extension of Moratorium on Data Center Applications
Summary: Council is requested to consider adoption of a resolution extending
the current temporary ninety (90) day moratorium on the acceptance of land use applications
for data center development within the Town of Front Royal for an additional sixty (60) days
while the Town continues the legislative process to define and address data center uses in the
Zoning Ordinance.
On June 22, 2026, Town Council directed staff and the Planning Commission to prepare a
zoning text amendment defining data centers and prohibiting data centers within the Town of
Front Royal in all zoning districts, while establishing a temporary moratorium on data center
applications. The temporary moratorium was placed into effect on July 6, 2026, for a period of
ninety (90) days, expiring October 4, 2026.
Council will consider whether to extend the temporary moratorium for an additional sixty (60)
days and, if approved, the extension would continue the moratorium while the Town completes
the legislative process regarding data center uses.
Budget/Funding:
Meetings: Public Hearing, June 22, 2026
Resolution July 6, 2026
Proposed Motion: I move that Council adopt the Resolution Extending the Temporary Sixty (60)
Day Moratorium on the Acceptance of Data Center Land Use Applications for an additional
ninety (90) days, as presented.

Moved: None Seconded: None
Yes: None No: None Abstain: None

Page 212 of 214

RESOLUTION EXTENDING TEMPORARY MORATORIUM
ON ACCEPTANCE OF DATA CENTER LAND USE APPLICATIONS
WHEREAS, on June 22, 2026, the Town Council approved the following motion:
“I move that Town Council deny the proposed zoning text amendments to Town Code
§175-3 and §175-64 that would define and permit data centers within the Industrial Employment
District (I-2) by Special Use Permit. Further, I move that Council direct staff and the Planning
Commission to prepare and return to Council within sixty (60) days a zoning text amendment
defining data centers vs technology and prohibiting data centers within the Town of Front Royal
in all zoning districts, while establishing a temporary moratorium on data center applications
due to infrastructure, utility, environmental, fiscal, and community impacts. This direction is
made pursuant to the Town’s zoning authority under Virginia Code §15.2-2280, et seq., and
based upon Council’s determination that data center development will adversely impact the
health, safety, welfare, infrastructure capacity, environmental resources, and character of the
Town of Front Royal.”; and,
WHEREAS, to allow time for the zoning text amendment process to occur, on July 2,
2026, the Town Council imposed a temporary ninety (90) day moratorium on the acceptance of
data center land use applications, recognizing that the imposition of a temporary moratorium
requires administrative action rather than a legislative zoning text amendment; and,
WHEREAS, pursuant to Town Council’s referral, the Town’s Planning Commission did
initiate the process of drafting a proposed text amendment to the Town’s zoning ordinance defining
and prohibiting data center use within the Town, with the intent of making a recommendation to Town
Council regarding the adoption of such proposed text amendment following a public hearing; and,
WHEREAS, it was anticipated that Council would receive a proposed text amendment
from the Planning Commission, along with their recommendation regarding its adoption, in time
for Council to hold a public hearing on the amendment during an August, 2026 meeting; and,
WHEREAS, while Council did receive the Planning Commission’s proposed text
amendment and recommendation in a timely manner, Council chose to refer the proposed text
to outside legal counsel for review and possible recommendations for alternative text, and to
delay the public hearing until October; and,
WHEREAS, in order to preserve the status quo and protect the health, safety, welfare of
the citizens of the Town during the legislative process in furtherance of public necessity,
convenience, general welfare, and good zoning practice, Town Council believes it necessary to
extend for sixty (60) days the temporary moratorium on the acceptance of data center land use
applications, including, but not limited to, rezonings, special uses, and site development plans

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NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Front
Royal that the temporary ninety (90) day moratorium on the acceptance of data center land use
applications, as that use is commonly understood and defined above, for purposes including but
not limited to rezonings, special uses, and site development plans, is hereby extended for sixty (60)
days, with Town staff directed to implement and comply with this temporary moratorium.
This Resolution is effective upon passage.
APPROVED:

_________________________
Lori A. Cockrell, Mayor
ATTEST:

___________________________
Hillary Wilfong, Clerk of Council
______________________________________________________________________________
This Resolution was approved at the Regular Work Session meeting of the Town Council of the Town
of Front Royal conducted on __________________________, 2026 upon the following recorded vote:
Melissa DeDomenico-Payne
Joshua L. Ingram
Amber F. Morris

__Yes __No
__Yes __No
__Yes __No

H. Bruce Rappaport
Glenn Wood
R. Wayne Sealock

__Yes __No
__Yes __No
__Yes __No

******************************************************************************
*****

Approved as to Form and Legality:

________________________________
George M. Sonnett, Jr., Town Attorney

Dated: __________________________

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