On the agenda: Alvintx City Council Meeting — Flock camera (Sep 17)

City of Alvin, Texas
Gabe Adame, Mayor
Keko Moore, Mayor Pro-tem, At-Lg P1
Martin Vela, District A
Chris Vaughn, District B
Richard Garivey, District C

Ashley Davis, District D
Meagan DeKeyzer, District E
Scott Salter, At-Lg P2

Alvin City Council Agenda
Thursday, September 17, 2026
7:00 PM
(Council Chambers)

Alvin City Annex, 302 West House, Alvin, Texas 77511
Persons with disabilities who plan to attend this meeting that will require special services please contact the City Secretary’s Office
at 281-388-4255 or [email protected] 48 hours prior to the meeting time. The Alvin City Annex is wheelchair accessible, with
accessible entry available at the front entrance of the building.

NOTICE is hereby given of a Regular Meeting of the City Council of the City of Alvin, Texas, to
be held on Thursday, SEPTEMBER 17, 2026, at 7:00 PM in the Council Chambers at: Alvin City
Annex, 302 West House, Alvin, Texas.
1. CALL TO ORDER
2. INVOCATION AND PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENT
4. CONSENT AGENDA
A. Consider approval of the September 3, 2026, City Council meeting minutes.
B. Consider Resolution 26-R-35, approving a 60-month agreement with Axon Enterprises,
Inc. for body-worn cameras, associated equipment, software, licensing, storage, and
related services for the Alvin Police Department, at an initial cost of $94,250.76 for the
first year and $120,410.44 per year for years two through five, and authorize the City
Manager to sign upon legal review.
C. Acknowledge receipt of the Quarterly Investment Report as of March 31, 2026.
D. Acknowledge receipt of the Quarterly Investment Report as of June 30, 2026.
5. OTHER BUSINESS
A. Consider Resolution 26-R-36, adopting the revised 2026 Athletic Facilities Use Policy for
the use of Parks and Recreation facilities; establishing an effective date; and setting forth
other matters related thereto.
B. Consider Ordinance 26-V, amending Chapter 28, Comprehensive Fee Ordinance, of the
Code of Ordinances, City of Alvin, Texas, for the purpose of amending the Parks and
Recreation fees for the Athletic Facility Use Policy; providing for an effective date; and
setting forth other provisions related thereto.
C. Consider Resolution 26-R-37, adopting the revised 2026 Alvin Senior Center Rules and
Regulations; establishing an effective date; and setting forth other matters related
thereto.
D. Discuss the use of Flock cameras in the City of Alvin.

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September 17, 2026

E. Consider, if any, requests from individual council members for an item or items to be
placed on the upcoming agenda for the next regularly scheduled meeting.
6. REPORTS FROM THE CITY MANAGER
A. Items of Community Interest and/or review preliminary list of items for next Council
meeting.
7. ITEMS OF COMMUNITY INTEREST
Pursuant to 551.0415 of the Texas Government Code reports or an announcement about items of
community interest during a meeting of the governing body. No action will be taken or discussed.

A. Hear announcements concerning items of community interest from the Mayor, Council
members, and City staff, for which no action will be discussed or taken.
8. ADJOURNMENT

I hereby certify that a copy of this notice was posted on the Recreation Center bulletin board, a place
convenient and readily accessible to the general public at all times, and to the City’s website:
www.alvin.gov, in compliance with Chapter 551, Texas Government Code, on THURSDAY, September
10th, 2026 at 5:45 p.m.
/s/ Dixie Roberts
Dixie Roberts, City Secretary
Removal Date: ______________
** All meetings of the City Council are open to the public, except when there is a necessity to meet in Executive Session
(closed to the public) under the provisions of Chapter 551, Texas Government Code. The Council reserves the right to
convene into executive session on any of the above posted agenda items that qualify for an executive session by publicly
announcing the applicable section of the Open Meetings Act, including but not limited to sections 551.071 (litigation and
certain consultation with the attorney), 551.072 (acquisition of interest in real property), 551.073 (contract for gift to city),
551.074 (certain personnel deliberations), or 551.087 (qualifying economic development negotiations).

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MINUTES
CITY OF ALVIN, TEXAS
302 W. HOUSE STREET
CITY COUNCIL REGULAR MEETING
AND EXECUTIVE SESSION
THURSDAY, SEPTEMBER 3, 2026
7:00 PM
CALL TO ORDER
BE IT REMEMBERED that, on the above date, the City Council of the City of Alvin, Texas, met in Regular
and Executive Sessions at 7:00 PM in the Council Chambers at the City Annex, with the following members
present: Mayor Gabe Adame; Mayor Pro-Tem Keko Moore; Council members: Ashley Davis, Meagan
DeKeyzer, Richard Garivey, Scott Salter, Chris Vaughn and Martin Vela.
Staff members present: Junru Roland, City Manager; Dixie Roberts, Assistant City Manager/City Secretary;
Mark Swaim, City Attorney; Michael Gibbs, Director of Finance; Dan Kelinske, Parks and Recreation
Director; Michelle Segovia, City Engineer; Brandon Moody, Director of Public Services; Paul Chavez,
Economic Development Director; Kendall Hunting, Fire Chief, and Robert E. Lee, Police Chief.
INVOCATION AND PLEDGE OF ALLEGIANCE
Council member Salter gave the invocation. Council member Vela led the Pledge of Allegiance to the
American Flag. Council member Garivey led the Pledge to the Texas Flag.
PUBLIC HEARING
Public hearing to receive comment on the proposed tax rate of $0.700635 per $100 of valuation for the
Fiscal Year 2026-2027 (2026 tax year) for the City of Alvin.
The City’s proposed property tax rate for Fiscal Year 2026–2027 (2026 tax year) is not to exceed $0.700635 per $100 of assessed
valuation. City Council may not adopt a rate higher than the proposed rate.
No-New-Revenue Tax Rate = $0.660463
Voter Approval Rate = $0.818411
De minimis Rate = $0.721874
This proposed rate of $0.700635 is allocated as follows:
• Maintenance & Operations (M&O): $0.546617 per $100 valuation
• Interest & Sinking (I&S / Debt Service): $0.154018 per $100 valuation
City Council will consider adopting the final tax rate under a separate agenda item scheduled for September 3, 2026.

Mayor Adame opened the public hearing at 7:01 p.m. Tim Kline presented comments regarding his desire
to have the ability to vote on any tax rate increase. Mayor Adame closed the public hearing at 7:04 p.m.
PUBLIC COMMENT
Tim Kline presented comments regarding water quality, water rates, crime and safety and homelessness.
David Carlan presented comments regarding the City of Alvin’s debt burden, tax rates, and a proposed
amendment to the sex offender variance.
CONSENT AGENDA
Consider approval of the August 11, 2026, City Council Workshop meeting minutes.
Consider approval of the August 20, 2026, City Council Workshop meeting minutes.
Consider approval of the August 20, 2026, City Council meeting minutes.

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September 3, 2026

Consider Resolution 26-R-28, approving the 2027 Interlocal Agreement for Emergency Services with
Brazoria County Emergency Services District No. 3; authorizing the Mayor to execute the agreement; and
setting forth other matters related thereto.
The Brazoria County Emergency Services District #3 was first formed in 2004. Brazoria County Commissioners appoint five (5) ESD
#3 Board of Directors to authorize and appropriate funding for Fire and Emergency Medical Services (EMS) to the approximately
120 square miles surrounding the city limits of Alvin. Each entity/provider is allowed to submit a budget to the five (5) member ESD
#3 Board of Directors each year. The ESD #3 Board of Directors then reviews the budget requests and allows each entity/provider
the opportunity to give a short presentation on their budget requests. Upon approval, the Board of Directors allocates the funds to
each entity/provider accordingly.
The agreement remains largely unchanged. The primary revision is in Section VIII Subsection (c) – states that $25,000 will be applied
by the City towards the city's acquisition costs of a LUCAS Device for use within the City, District and any other location to which
response is needed. A LUCAS device is a portable, battery-powered machine that gives automated chest compressions to a person
in cardiac arrest. There is also an addendum to the existing interlocal agreement between Brazoria County Emergency Services
District No. 3, the City of Alvin, and the Liverpool area, related to fire protection services. This addendum is part of the overall ESD
agreement and has been in place for several years following the District’s assumption of operations for the Liverpool Volunteer Fire
Department in 2023. No changes from previous years.

BRAZORIA COUNTY EMERGENCY SERVICES DISTRICT #3 ANNUAL CONTRIBUTIONS TO THE CITY OF
ALVIN
Calendar
Year

Emergency Medical
Services

Fire & Rescue Services

Fire & Rescue
Services
(Liverpool)

2022

$408,000

$399,240

2023

$420,000

$419,202

$12,000

$851,202

2024

$445,000

$431,778

$12,000

$888,778

2025

$463,000

$453,367

$12,000

$928,367

2026

$486,000

$476,035

$12,000

$974,035

2027
(proposed)

$535,000

$499,836

$12,000

Staff recommends
approval.

Total

$807,240

Consider terminating the Janitorial Services Provider Contract with Marsden South LLC pursuant to Section
2.01 of the current contract; and authorize the City Manager to take all necessary actions related thereto.
On May 7, 2026, City Council awarded the Janitorial Services Provider Contract to Marsden South LLC as the lowest price/best
value bidder through Bid #B-26-03.On August 13, 2026, a representative from Marsden South notified City staff that the company
would not be able to meet the scope of work or the City's expectations for the quality of services required under the contract.
Section 2.01, Contingency Services Provision, of the current contract provides that if the awarded contractor is unable, unwilling,
or fails to perform the required services in a timely, adequate, or satisfactory manner, the City may procure the services from an
alternative or secondary vendor. Based on the notification received from Marsden South, staff recommends terminating the Janitorial
Services Provider Contract with Marsden South LLC pursuant to Section 2.01 of the current contract. City Council will consider the
award of a new Janitorial Services Provider Contract under a separate item on this agenda.

Consider Resolution 26-R-29, awarding Bid #B-26-03, Janitorial Services Provider Contract, to American
Janitorial Services, Ltd. for janitorial services at City-owned buildings and park restrooms, for an initial
term of twelve (12) months beginning October 1, 2026, with an option to renew for up to three (3) additional

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one-year terms, with a base annual contract amount of $233,892.00; authorizing the City Manager to execute
the Contract; and setting forth other matters related thereto.
On May 7, 2026, City Council awarded the Janitorial Services Provider Contract to Marsden South as the lowest price / best value
from Bid # B-26-03. On Thursday, August 13, 2026, a representative from Marsden South notified staff that they would not be able
to meet the scope of work, nor meet the expectations of the quality of work for the City of Alvin.
Section 2.01, Contingency Services Provision, of the original contract allows the City to engage a secondary vendor identified
through the original solicitation process. Based on the bids received through Bid #B-26-03, staff recommends awarding the Janitorial
Services Provider Contract to American Janitorial Services, LTD., the next lowest bidder and the City's current provider of janitorial
services. The contract provides for an initial one-year term beginning October 1, 2026, through September 30, 2027, with the option
to renew for up to three (3) additional one-year terms. Each renewal is subject to City Council approval and appropriation of funds
in the applicable annual budget. The base annual contract amount is $233,892.00, with additional services available, if needed, as
provided for and priced in the contract.
Bid Tabulation for B-26-03
Bidder Name

Total Monthly Janitorial
Services

Total Monthly Day Porter Services

Total Monthly Contract
Cost

Total Annual
Cost

Marsden South

$10,393.39

$3,361.50

$13,754.89

$165.058.68

American Janitorial Services,
LTD.

$18,001.00

$1,490.00
Restrooms

$19,491.00

$233,892.00

Ambassador Services

$17,588.23

$2,531.69

$20,119.92

$241,439.04

Kleen Tech

$18,745.14

$2,589.41

$21,334.55

$256,014.61

United Service Associates

$21,304.00

$2,776.00

$24,080.00

$288,960.00

Metroclean

$22,605.00

$2,803.13

$25,408.13

$304,897.50

NVS Corporate Services

$23,743.03

$4,156.80

$27,89.83

$334,797.96

LGC Global

$26,245.00

$3,640.00

$29,885.00

$358,620.00

Aquamen Cleaning

$29,300.00

$3,600.00

$32,900.00

$394,800.00

Ourso Enterprises

$35,876.00

$4,254.13

$40,130.13

$481,561.56

SBS Maintenance & Cleaning
LLC.

$56,916.32

$1,890.00

N/A

$705,675.84

$15/HR Per Time at Park

Staff recommends awarding the Janitorial Services Provider contract to American Janitorial Services, LTD.

Consider Resolution 26-R-30, approving an Interlocal Cooperation Contract between the City of Alvin and
the University of Texas at Austin for participation in the Regional Security Operations Center (RSOC)
Program; authorizing the City Manager to execute the Agreement; and setting forth other matters related
thereto.
The Texas Department of Information Resources (DIR) established the Regional Security Operations Center (RSOC) program to
expand cybersecurity resources and support available to local governments and other public entities throughout Texas. The proposed
Interlocal Cooperation Contract between the City of Alvin and the University of Texas at Austin will allow the City to participate in
the UT Austin Regional Security Operations Center. Through the program, the City will receive an additional layer of cybersecurity
monitoring and support to complement its existing cybersecurity measures. Participation will give the City access to additional
cybersecurity tools and expertise through the State-funded RSOC program at no cost to the City. These resources provide another
layer of protection to help identify and respond to cybersecurity threats, including phishing and other email-based threats.
Services provided through the RSOC include security monitoring tools, monitoring of security events, notification of events requiring
follow-up, reporting, and assistance with identifying and responding to potential cybersecurity threats. The program also provides
participating governmental entities access to additional cybersecurity resources and expertise through the RSOC. Participation in
the RSOC does not give UT Austin direct access to the City’s network. Instead, the City will provide certain system information, such
as security logs, for monitoring. This allows the RSOC to help identify potential cybersecurity threats without directly accessing the
City’s network. The program is fully funded by the Texas Department of Information Resources through legislative appropriations,
and there is no cost to the City for participation or services provided under the agreement. Should the State's funding model change
in the future, the City would not incur any charges without prior written agreement and approval.
The agreement is for an initial one-year term and will automatically renew for successive one-year terms. Either party may terminate

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the agreement with 60 days' written notice. Staff recommends approval.

Council member Vela moved to approve the consent agenda as presented. Seconded by Council member
Salter; motion carried with all members present voting Aye.
OTHER BUSINESS
Consider Resolution 26-R-31, approving Addendum No. 5 to the Contract for Refuse Collection and
Disposal Services between the City of Alvin and Texas Pride Disposal; authorizing the Mayor to execute
the Addendum; and setting forth other matters related thereto.
The City’s contract with Texas Pride Disposal for refuse collection and disposal service contains a provision for an annual
adjustment of compensation paid to the contractor. The contract states that the contractor shall be compensated in accordance with
the CPI-U adjustment, a fuel adjustment and an operating cost adjustment.
Contractual Terms
• The Consumer Price Index rate for all urban consumers for the Houston, The Woodlands, and Sugarland, Texas areas is
2.8%.
• The fuel rate is adjusted if, during the previous cost adjustment year, the average price of diesel fuel exceeded $3.70 per
gallon. This past year, the average price of fuel was $3.60, resulting in a decline in fuel adjustment.
• Texas Pride requested a 3.6% additional cost adjustment for operations due to an increase in disposal fees.
• Texas Pride has submitted documents and records sufficient to establish the necessity of the contractual rate adjustment.
History of Contractual Rate Increases:

Based on estimated FY26 end of year projections, the 6.043% contractual increase equates to a $225,000 increase for FY27. Should
City Council approve the contractual rate increase of 6.043%, the effective date would be October 1, 2026.

Michael Gibbs, Director of Finance, presented this item before City Council with explanation. Aime
Ordeneaux with Texas Pride was also in attendance to answer questions. Council Member DeKeyzer
expressed concerns regarding the increased cost of landfill services, noting that the contract permits such an
increase only if the company is required to change the landfills it utilizes and can no longer use the locations
specified in the agreement. Council Member Garivey echoed these concerns. Council discussed options for
approving the contract at the current meeting rather than postponing consideration to a future meeting.
Council member Garivey moved to amend Resolution 26-R-31, approving Addendum No. 5 to the Contract
for Refuse Collection and Disposal Services between the City of Alvin and Texas Pride Disposal for an
authorized increase of 2.443%; authorizing the Mayor to execute the Addendum; and setting forth other
matters related thereto. Seconded by Council member Moore; motion carried with all members present
voting Aye.
Consider Ordinance 26-R, granting consent to the addition of approximately 128.5284 acres of land situated
within the corporate limits of the City of Alvin to Brazoria County Municipal Utility District No. 51; making
findings of fact; providing a severability clause; providing for an effective date; and providing for other
matters related thereto.
On January 17, 2019, the City Council adopted Ordinance 19-B, consenting to the creation of Brazoria County Municipal Utility
District No. 51. In 2024, the City also approved the addition of approximately 107.1041 acres to the District through Ordinance 24-

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X. The City has now received a Petition for Consent to Annex Land into the District from Brazoria County Municipal Utility District
No. 51 and property owners Tommaso Achille and Mary C. Achille. The petition requests the City’s written consent to add
approximately 128.5284 acres of land located wholly within the corporate limits of the City of Alvin to the District. The petition also
identifies KB Home Lone Star Inc. as the contract holder for the property.
Texas Water Code Section 54.016 provides that land located within a municipality’s corporate limits or extraterritorial jurisdiction
may not be included within a municipal utility district without the municipality’s written consent. This action does not annex the
property into the City, as the property is already located within the City’s corporate limits. Rather, the ordinance grants the City’s
consent for the property to be added to the boundaries of Brazoria County Municipal Utility District No. 51.
The petition provides that the District and property owners will comply with the conditions included as Exhibit B, which address
District bonds, City review and approval of infrastructure plans, compliance with City construction standards, inspection authority,
wastewater capacity, and plat approval requirements. Ordinance 26-R grants the City’s specific written consent to the addition of
the property to Brazoria County Municipal Utility District No. 51 and preserves the conditions contained in Ordinance 19-B and any
prior agreements between the City and the District. Staff recommends approval of Ordinance 26-R.

Mark Swaim, City Attorney, presented this item before City Council with explanation.
Council member Moore moved to approve Ordinance 26-R, granting consent to the addition of
approximately 128.5284 acres of land situated within the corporate limits of the City of Alvin to Brazoria
County Municipal Utility District No. 51; making findings of fact; providing a severability clause; providing
for an effective date; and providing for other matters related thereto. Seconded by Council member Vela;
motion carried with all members present voting Aye.
Consider Resolution 26-R-32, approving Amendment No.1 to the Utility Services Contract between the
City of Alvin, Texas, Beazer Homes Texas, L.P., KB Home Lone Star Inc., and Brazoria County Municipal
Utility District No. 51, adding KB Home Lone Star Inc. and its approximately 128.53-acre tract to the
existing Utility Services Contract upon closing on the property; and authorize the Mayor to sign the
agreement upon legal review.
This is an amendment to the Utility Services Contract between the City of Alvin, Beazer Homes Texas, L.P., KB Home Lone Star Inc.,
and Brazoria County Municipal Utility District No. 51 (MUD 51).
The existing Utility Services Contract was originally entered into in 2021 between the City and Lando Development on behalf of
MUD 51. In 2023, Lando assigned its developer rights and responsibilities under the agreement to Beazer Homes Texas, LP.
Following creation of MUD 51, the Utility Services Contract was assigned to the District in accordance with the terms of the
agreement. KB Home Lone Star Inc. is currently under contract to purchase approximately 128.53 acres and is seeking annexation
of the property into MUD 51. Upon closing on the property, the amendment will add the KB Home tract to the property covered by
the existing Utility Services Contract and add KB Home as a Developer under the agreement, with respect to Section 2.1.2 as it
pertains to the KB Home tract.
The amendment also:
• Updates the property description to include the existing Beazer tracts and the new KB Home tract as the property to be
served by MUD 51's water distribution and wastewater collection systems;
• Revises the amendment provisions of the Utility Services Contract to require the written consent of Beazer and/or KB
Home when a future amendment affects that developer's rights, duties, or obligations;
• Adds Exhibit A-2 for the KB Home property and replaces Exhibits B-1 and C; and
• Provides that, until KB Home closes on the property, KB Home is not required to consent to any other amendments to the
Utility Services Contract that may occur prior to such date.
If KB Home does not close on the property by December 31, 2026, the amendment will automatically terminate, KB Home will no
longer be considered a Developer under the Utility Services Contract, and the KB Home tract will no longer be included in the
agreement. All other provisions of the existing Utility Services Contract remain in effect, with the First Amendment controlling in the
event of a conflict. Staff recommends approval.

Mark Swaim, City Attorney, presented this item before City Council with explanation.
Council member Vela moved to approve Resolution 26-R-32 approving Amendment No.1 to the Utility
Services Contract between the City of Alvin, Texas, Beazer Homes Texas, L.P., KB Home Lone Star Inc.,
and Brazoria County Municipal Utility District No. 51, adding KB Home Lone Star Inc. and its

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approximately 128.53-acre tract to the existing Utility Services Contract upon closing on the property; and
authorize the Mayor to sign the agreement upon legal review. Seconded by Council member Garivey;
motion carried with all members present voting Aye.
Consider Resolution 26-R-33 approving a Lift Station/Force Main Oversize Cost Participation Agreement
with Brazoria County Municipal Utility District 51 and KB Home Lone Star, Inc and authorize the Mayor
to sign the agreement upon legal review.
This is an Agreement for the Lift Station/Force Main Oversize Cost Participation between the City of Alvin, KB Home Lone Star,
Inc., and Brazoria County Municipal Utility District No. 51 (MUD 51). On November 20, 2025, the City entered into an Oversizing
Agreement with MUD 51 and Beazer Homes Texas, L.P. for an oversized lift station and force main (included in council packet). The
agreement provided for MUD 51 to design and construct the Oversized Facilities to serve the Beazer property while increasing
capacity in anticipation of future development in the area.
The City of Alvin's combined water and wastewater impact fee is $9,200 for a standard meter. Under the agreement, the City is
responsible for its Project Allocation Share of the oversizing costs and may meet that obligation either through payment or the
issuance of impact fee credits. The estimated total cost of the Oversized Facilities established in the November 2025 agreement was
$2,152,850, with the City's Project Allocation Share estimated at $1,172,657.40, representing the additional capacity associated with
128 acres of future development. The proposed agreement with KB Home is the next step in that funding structure. Upon KB Home's
closing on the property, KB Home will be responsible for the City's Project Allocation Share under the November 2025 Oversizing
Agreement. How that occurs depends on whether the City has already satisfied any portion of its obligation:
1. If the City has already paid any portion of its Project Allocation Share: KB Home will reimburse the City for those
amounts and assume responsibility for any remaining amounts owed to MUD 51.
2. If the City has issued impact fee credits: KB Home will pay the City the dollar amount of the impact fee credits issued
and assume responsibility for any remaining amounts owed to MUD 51.
3. If the City has neither paid any amounts nor issued impact fee credits: KB Home will assume the City's obligation to pay
its Project Allocation Share.
Upon KB Home's closing on the property and reimbursement or assumption of the applicable obligations, the City will have no
further payment or impact fee credit obligations to MUD 51 under the November 2025 Oversizing Agreement. This agreement
completes the funding structure contemplated under the November 2025 Oversizing Agreement by providing for KB Home to
reimburse or assume the City's Project Allocation Share associated with the Oversized Facilities. Staff recommends approval of the
Lift Station/Force Main Oversize Cost Participation Agreement between the City of Alvin, KB Home Lone Star, Inc., and Brazoria
County Municipal Utility District No. 51.

Mark Swaim, City Attorney, presented this item before City Council with explanation.
Council member DeKeyzer moved to approve Resolution 26-R-33 approving a Lift Station/Force Main
Oversize Cost Participation Agreement with Brazoria County Municipal Utility District 51 and KB Home
Lone Star, Inc and authorize the Mayor to sign the agreement upon legal review. Seconded by Council
member Moore; motion carried with all members present voting Aye.
Consider Resolution 26-R-34; approving the proposed Collective Bargaining Labor Agreement between the
City of Alvin, Texas, and the Alvin Police Officer's Association (APOA); authorizing the Mayor to execute
the Agreement; and setting forth other matters related thereto.
The current one-year Agreement was approved by City Council on September 18, 2025, and expires September 30, 2026 (attached).
In July 2026, the City and the Association began negotiations for the terms of a new agreement. The collective bargaining team met
on 6/4, 7/9, 7/23, 8/13, 8/20, and 8/27.
Representatives of the City of Alvin and the Alvin Police Officers’ Association (APOA) have completed collective bargaining
negotiations for a proposed agreement beginning October 1, 2026. The parties reached agreement on all negotiated provisions with
the exception of Article 9 – Wages, Salaries & Compensation (pay scale).The following summarizes the primary provisions::
• Article 4 – Authority & Term: Agreed upon. One-year agreement covering October 1, 2026 through September 30, 2027,
with two additional fiscal years of “evergreen” provisions and final termination no later than September 30, 2029.
• Article 9 – Wages, Salaries & Compensation: Not agreed upon. Two proposed pay scales remain for City Council
consideration and decision:
o City Bargaining Team Proposal – Pay Scale 1: 1% increase to the pay scale effective October 1, 2026, with
approximately 2.5% between steps. This option is included in the FY 2026-27 Proposed Budget.

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o APOA Proposal – Pay Scale 2: 3% increase to the pay scale effective October 1, 2026, with approximately 3%
between steps. This option would have an estimated additional FY 2026-27 budget impact of $279,856.55.
• Article 11 – Supplemental Pays: Agreed upon. Allows officers to choose which physical fitness test to choose from for
physical fitness compensation.
• Article 24 – Probationary Period: Agreed upon. Provides that, upon successful completion of the probationary period, an
applicant with two or more years of prior police experience who came from an agency with at least 60 sworn police officers
may be placed on the pay step corresponding with the applicant’s total number of full years of police experience.

Junru Roland, City Manager, presented this item before City Council with explanation. Sergeant Kincaid,
President of the Alvin Police Officers Association, was also in attendance to address City Council and
answer questions regarding the Associations pay scale presented.
Council member Garivey moved to approve Resolution 26-R-34; approving the proposed Collective
Bargaining Labor Agreement between the City of Alvin, Texas, and the Alvin Police Officer's Association
(APOA) to include Pay Scale 2 (APOA's scale); authorizing the Mayor to execute the Agreement; and
setting forth other matters related thereto. Seconded by Council member Moore; motion carried with all
members present voting Aye.
Consider Ordinance 26-S, adopting the annual budget for the City of Alvin, Texas, for Fiscal Year 202627; excluding the Fire Department and Fire Capital budgets; directing the City Secretary to post a copy of
the budget on the City of Alvin website; and setting forth other provisions related thereto.
On July 16, 2026, the City Manager presented the FY 2026-27 proposed budget to City Council. Subsequently, three (3) budget workshops were held
on August 6, 2026, August 11, 2026, and August 20, 2026, whereby City Council and staff reviewed the proposed budget. A budget public hearing was
held by City Council at the regularly scheduled meeting on August 20, 2026, where citizens were provided an opportunity to comment on the proposed
budget.
This ordinance provides for the adoption of the Fiscal Year 2026–27 Annual Budget, excluding the Fire Department operating and capital budgets,
which will be considered separately by City Council. Council Member Scott Salter serves as a volunteer firefighter and will refrain from participating
in the consideration and vote on the Fire Department budget items. State law and the City Charter require that the City enact an annual budget. The
Charter requires that an ordinance to establish appropriations must be approved by a favorable vote of a majority of the members of the City Council.
Local Government Code §102.007 states that a vote to adopt the budget must be a record vote. The proposed Fiscal Year 2026-27 Annual Budget has
been posted on the city's website, as required, and can be viewed here. Staff recommends adoption of Ordinance 26-S.

Junru Roland, City Manager, presented this item before City Council with explanation.
Council member Moore moved to approve Ordinance 26-S, adopting the annual budget for the City of Alvin,
Texas, for Fiscal Year 2026-27; excluding the Fire Department and Fire Capital budgets; directing the City
Secretary to post a copy of the budget on the City of Alvin website; and setting forth other provisions related
thereto. Seconded by Council member Garivey; motion carried with all members present voting Aye and
Council members DeKeyzer and Salter voting No.
Consider Ordinance 26-T, adopting the Fire Department and Fire Capital Budgets for the City of Alvin,
Texas for Fiscal Year 2026-2027; directing the City Secretary to post a copy of the budgets on the City of
Alvin website; and setting forth other provisions related thereto.
The Fire Department operating and capital budgets for Fiscal Year 2026–27 are being considered separately from the remainder of
the City’s Annual Budget to allow Council Member Scott Salter, who serves as a volunteer firefighter, to refrain from participating
in the consideration and vote on this item.
The Fire Department operating and capital budgets were included as part of the proposed Fiscal Year 2026–27 Annual Budget
presented to City Council on July 16, 2026, and reviewed during the budget workshops held on August 6, August 11, and August 20,
2026. The proposed Fiscal Year 2026-27 Annual Budget has been posted on the city's website, as required, and can be viewed here.
- Fire Department Operations Budget - go to PDF page # 127 or (page #116 in the budget) - Fire Capital Fund Budget - go to PDF
page # 249 (page #238 in the budget). Approval of this ordinance will adopt the Fire Department operating and capital budgets for
Fiscal Year 2026–27. Staff recommends adoption of Ordinance 26-T.

Dixie Roberts, Assistant City Manager/City Secretary, advised Council that Council member Salter had
filed an Affidavit of his intent to Abstain from his participation in this agenda item as he is an Alvin
volunteer firefighter.

Page 9 of 96

MINUTES

-8-

September 3, 2026

Council member Davis moved to approve Ordinance 26-T, adopting the Fire Department and Fire Capital
Budgets for the City of Alvin, Texas for Fiscal Year 2026-2027; directing the City Secretary to post a copy
of the budgets on the City of Alvin website; and setting forth other provisions related thereto. Seconded by
Council member Moore; motion carried with all members present voting Aye and Council member Salter
Abstaining.
Consider Ordinance 26-U, adopting and levying the ad valorem tax rate for Tax Year 2026 (FY27),
commencing October 1, 2026, and ending September 30, 2027.
A taxing unit may not impose property taxes in any year until the governing body has adopted a tax rate for that year, and the annual
tax rate must be set by ordinance, resolution, or order, depending on the method prescribed by law for adoption by the governing
body. The vote on the ordinance, resolution, or order setting the tax rate must be separate from the vote adopting the budget.
For a taxing unit, other than a school district, the vote on the ordinance, resolution, or order setting a tax rate that exceeds the nonew-revenue tax rate must be a record vote, and at least 60 percent of the members of the governing body must vote in favor of the
ordinance, resolution, or order. According to Texas Tax Code 26.05(a), each component of the tax rate (M&O and I&S) must be
approved separately. The statute does not state that separate motions are needed, so clarifying verbiage is added to the attached
ordinance to separate the two components.
For Tax Year 2026, City Council set a proposed tax rate not to exceed $0.700635 per $100 of taxable assessed value, which is 6.08%
above the Fiscal Year 2027 No-New-Revenue tax rate of $0.660463. During subsequent City Council budget workshops, city council
discussed adopting a tax rate of $0.695000 per $100 of taxable assessed value, which is approximately 5.23% above the no-new
revenue tax rate.

Junru Roland, City Manager, presented this item before City Council with explanation. Council Member
DeKeyzer commented that the City of Alvin has one of the higher tax rates in Brazoria County while also
having a lower median income than many surrounding communities. In light of those factors, as well as
concerns she expressed regarding certain expenditures in the current budget, she recommended that future
budget workshops be televised to provide greater transparency. Council Member Moore agreed that budget
workshops should also be televised.
Council member Garivey moved to approve Ordinance 26-U, to adopt and levy the ad valorem tax rate for
Tax Year 2026 (FY27), commencing October 1, 2026, and ending September 30, 2027, be adopted at a rate
of $0.69500 per $100 of valuation. Seconded by Council member Vela; motion carried with all members
present voting Aye, and Council members DeKeyzer and Salter voting No.
Consider, if any, requests from individual council members for an item or items to be placed on the
upcoming agenda for the next regularly scheduled meeting.
Council Member DeKeyzer requested discussion on how to televise Budget Workshops.
Council member Salter requested discussion on Flock cameras in the City of Alvin.
REPORTS FROM THE CITY MANAGER
Items of Community Interest and/or review preliminary list of items for next Council meeting.
Mr. Junru Roland announced items of community interest.
ITEMS OF COMMUNITY INTEREST

Page 10 of 96

MINUTES

-9-

September 3, 2026

Hear announcements concerning items of community interest from the Mayor, Council members, and City
staff, for which no action will be discussed or taken.
Council member Moore clarified that workshops are open to the public, though they are not currently livestreamed or televised, and he supports exploring that option.
Council member Salter commented that the Alvin Volunteer Fire Department and Alvin EMS Open House
will be October 17, 2026, from 10:00 a.m. to 2:00 p.m.
Council member Davis advised that Alvin College will be having a Career Connection Fiesta from 10:00
a.m. to 12:00 p.m. on September 12, 2026.
EXECUTIVE SESSION
Mayor Adame called for executive session at 8:12 p.m. in accordance with the following:
Section 551.87 (1) of the Texas Government Code provides as follows: Deliberation regarding commercial
or financial information that the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body
and with which the governmental body is conducting economic development negotiations.
RECONVENE TO OPEN SESSION
Mayor Adame reconvened the meeting to open session at 8:17 p.m.
ADJOURNMENT
Mayor Adame adjourned the meeting at 8:17 p.m.
PASSED and APPROVED the 17th of September 2026.
ATTEST:
_____________________________
Gabe Adame, Mayor

_____________________________
Dixie Roberts, City Secretary

Page 11 of 96

AGENDA COMMENTARY
Meeting Date: 9/17/2026
Department:

Police Department

Contact: Robert Lee, Police Chief

Agenda Item: Consider Resolution 26-R-35, approving a 60-month agreement with Axon
Enterprises, Inc. for body-worn cameras, associated equipment, software, licensing,
storage, and related services for the Alvin Police Department, at an initial cost of
$94,250.76 for the first year and $120,410.44 per year for years two through five, and
authorize the City Manager to sign upon legal review.
Type of Item: Contract/Agreement
Summary: In 2016, we entered into our second 60-month agreement with Axon Enterprise, Inc. for
Axon body cameras for the Alvin Police Department. The previous agreement was for fewer (73)
cameras, and we were able to lock in what amounted to pre-covid pricing of approximately 60k per
year even after adding more cameras (10) during the term of the last agreement. For a new
agreement, if we renew prior to October 1, 2026, we will receive a first-year prorated cost of
$94,251.00. Years 2 through 5 will be $120,411.00. When the new agreement goes into effect, we will
receive an equipment "refresh" which consists of our receiving 88 new Axon cameras with associated
chargers, other hardware, unlimited storage, licensing and software. The new cameras will be Axon's
newest model, which, among other features, will have active GPS included so that dispatch can
pinpoint an officer's location at any time during an emergency.
The Axon body cameras are integrated into our entire camera system as we have Axon cameras in
our patrol cars, interview room, an Axon drone, and our Tasers are Axon. The body cameras operate
as the microphones for the car cameras and are automatically activated when the emergency lights
on a squad car are activated and are also activated when a Taser is activated nearby.
Staff recommends approval Resolution 26-R-35, approving a 60-month agreement with Axon for body
cameras, associated hardware, software and licensing.
Funding Expected: Revenue

Expenditure X N/A

Budgeted Item: Yes X No

Funding Account:

Amount:

1295 Form Required? Yes X No

Legal Review Required:

N/A

Required X

Date Completed:

Finance Review Required:

N/A

Required X

Date Completed:

N/A

Supporting documents attached:
1.
Res 26-R-35 Axon Body Cameras
2.
Exhibit A; Axon BodyCam 2026
Recommendation: Move to approve Resolution 26-R-35; approving a 60-month agreement with
Axon Enterprises, Inc. for body-worn cameras, associated equipment, software,
Page 12 of 96

licensing, storage, and related services for the Alvin Police Department, at an
initial cost of $94,250.76 for the first year and $120,410.44 per year for years
two through five, and authorize the City Manager to sign upon legal review.
Reviewed by Department Head, if applicable:
Reviewed by City Attorney, if applicable:

Reviewed by Chief Financial Officer, if applicable:
Reviewed by City Manager, if applicable: X

Page 13 of 96

RESOLUTION 26-R-35
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF ALVIN,
TEXAS, APPROVING A SIXTY (60) MONTH AGREEMENT WITH AXON
ENTERPRISE, INC. FOR BODY-WORN CAMERAS, ASSOCIATED
EQUIPMENT, SOFTWARE, LICENSING, STORAGE, AND RELATED
SERVICES FOR THE ALVIN POLICE DEPARTMENT; AUTHORIZING
THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND
SETTING FORTH OTHER MATTERS RELATED THERETO.
WHEREAS, the City of Alvin Police Department utilizes Axon body-worn cameras and related
equipment as part of its law enforcement operations; and
WHEREAS, the City’s current agreement for body-worn cameras is nearing expiration, and the
City desires to enter into a new sixty (60) month agreement with Axon Enterprise, Inc.; and
WHEREAS, the proposed agreement will provide the Alvin Police Department with body-worn
cameras, associated equipment and hardware, software, licensing, storage, equipment refreshes, and
related services; and
WHEREAS, the Axon body-worn cameras integrate with other Axon equipment utilized by the
Alvin Police Department, including in-car cameras and conducted energy devices; and
WHEREAS, the City Council finds that approval of the agreement with Axon Enterprise, Inc. is
in the best interest of the City of Alvin,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ALVIN, TEXAS, THAT:
Section 1. Findings. The foregoing recitals are hereby found to be true and correct and are hereby
adopted by the City Council and made a part hereof for all purposes as findings of fact.
Section 2. Proceedings. The sixty (60) month agreement with Axon Enterprise, Inc. for body-worn
cameras, associated equipment, software, licensing, storage, and related services for the Alvin Police
Department, attached hereto as Exhibit “A” and incorporated herein for all purposes, is hereby approved.
The City Manager is hereby authorized to execute the agreement on behalf of the City.
Section 3. Open Meetings. It is hereby officially found and determined that the meeting at which this
resolution was passed was open to the public as required and that public notice of the time, place and
purpose of said meeting was given as required by the Open Meetings Act, Chapter 551 of the Texas
Government Code.
Section 4. Effective Date. This resolution shall take effect upon its adoption.

Page 14 of 96

PASSED AND APPROVED on this the 17th day of September 2026.

CITY OF ALVIN, TEXAS

ATTEST

By:

By:
Gabe Adame, Mayor

Res 26-R-35

Dixie Roberts, City Secretary

Page 2 of 2

Page 15 of 96

Non-Binding Budgetary Estimate
Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International: +1.800.978.2737

Q-815229-46210KH
Issued: 07/07/2026
Quote Expiration: 10/01/2026
Estimated Contract Start Date: 10/15/2026
Account Number: 112576
Payment Terms: N30
Mode of Delivery: AUTO-GND
Credit/Debit Amount: $0.00

SHIP TO

BILL TO

Alvin Police Dept - TX
1500 S Gordon St
Alvin,
TX
77511-3451
USA

Alvin Police Dept - TX
1500 S Gordon St
Alvin
TX
77511-3451
USA
Email:

Quote Summary

SALES REPRESENTATIVE

PRIMARY CONTACT

Kyle Hunt
Phone:
Email: [email protected]
Fax: (480) 930-4484

Jacob Schauer
Phone: 2815857133
Email: [email protected]
Fax: (281) 388-4381

Discount Summary

Program Length

60 Months

Average Savings Per Year

TOTAL COST
ESTIMATED TOTAL W/ TAX

$575,892.52
$575,892.52

TOTAL SAVINGS

Page 1

$76,879.34
$384,396.69

Q-815229-46210KH
Page 16 of 96

Non-Binding Budgetary Estimate

Payment Summary
Date

Subtotal

Tax

Total

Sep 2026
Sep 2027
Sep 2028
Sep 2029
Sep 2030

$94,250.76
$120,410.44
$120,410.44
$120,410.44
$120,410.44

$0.00
$0.00
$0.00
$0.00
$0.00

$94,250.76
$120,410.44
$120,410.44
$120,410.44
$120,410.44

Total

$575,892.52

$0.00

$575,892.52

Page 2

Q-815229-46210KH
Page 17 of 96

Non-Binding Budgetary Estimate
Quote Unbundled Price:
Quote List Price:
Quote Subtotal:

$865,932.50
$652,249.70
$575,892.52

Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item

Description

Qty

Term

Unbundled

List Price

Net Price

Subtotal

Tax

Total

TRANSFER BALANCE - GOODS
TRANSFER BALANCE - SOFTWARE AND SERVICES
BWC Unlimited with TAP
Body Worn Camera TAP Bundle
AB4 CONNECTED HARDWARE BUNDLE
AB4 CONNECTED HARDWARE BUNDLE

1
1
88
2
73
17

1
1
60
60
60
60

$143.11
$50.89

$1.00
$1.00
$102.91
$39.00

($17,201.40)
($8,958.27)
$97.77
$0.00
$0.00
$0.00

($17,201.40)
($8,958.27)
$516,215.59
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

($17,201.40)
($8,958.27)
$516,215.59
$0.00
$0.00
$0.00

AB4 Multi Bay Dock Bundle

9

$1,638.90

$0.00

$0.00

$0.00

$0.00

AXON COMMUNITY LINK
Pro License Bundle

61
9

60
60

$16.26
$48.78

$16.26
$48.75

$59,511.60
$26,325.00

$0.00
$0.00

$59,511.60
$26,325.00

COMMUNITY LINK/PRO PSO SETUP

1

1

$3,600.00

$0.00

$0.00
$575,892.52

$0.00
$0.00

$0.00
$575,892.52

Program
100552
100553
BWCUwTAP
BWCamTAP
HWCNAB4
HWCNAB4

A la Carte Hardware
H00002

A la Carte Software
102610
ProLicense

A la Carte Services
100105
Total

Delivery Schedule
Hardware
Bundle

Item

AB4 CONNECTED HARDWARE BUNDLE

100147

AB4 CONNECTED HARDWARE BUNDLE
AB4 CONNECTED HARDWARE BUNDLE
AB4 CONNECTED HARDWARE BUNDLE
AB4 Multi Bay Dock Bundle
AB4 Multi Bay Dock Bundle
AB4 Multi Bay Dock Bundle

100466
100775
74028
100206
70033
71019

AB4 CONNECTED HARDWARE BUNDLE

100147

AB4 CONNECTED HARDWARE BUNDLE
AB4 CONNECTED HARDWARE BUNDLE
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
BWC Unlimited with TAP
Body Worn Camera TAP Bundle
BWC Unlimited with TAP

100466
100775
73309
73309
73689
73310
73310

Page 3

Description
AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK
RAPIDLOCK
AXON BODY 4 - CABLE - USB-C TO USB-C
AXON BODY 4 - MAGNETIC DISCONNECT CABLE
AXON BODY - MOUNT - WING CLIP RAPIDLOCK
AXON BODY 4 - 8 BAY DOCK
AXON - DOCK WALL MOUNT - BRACKET ASSY
AXON BODY - DOCK POWERCORD - NORTH AMERICA
AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK
RAPIDLOCK
AXON BODY 4 - CABLE - USB-C TO USB-C
AXON BODY 4 - MAGNETIC DISCONNECT CABLE
AXON BODY - TAP REFRESH 1 - CAMERA
AXON BODY - TAP REFRESH 1 - CAMERA
AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY
AXON BODY - TAP REFRESH 2 - CAMERA
AXON BODY - TAP REFRESH 2 - CAMERA

QTY

Shipping Location

Estimated Delivery Date

73

1

09/01/2026

81
81
81
9
9
9

1
1
1
1
1
1

09/01/2026
09/01/2026
09/01/2026
09/01/2026
09/01/2026
09/01/2026

17

1

10/01/2026

19
19
2
90
11
2
90

1
1
1
1
1
1
1

10/01/2026
10/01/2026
03/01/2029
03/01/2029
03/01/2029
09/01/2031
09/01/2031

Q-815229-46210KH
Page 18 of 96

Non-Binding Budgetary Estimate
Hardware
Bundle

Item

Description

QTY

Shipping Location

Estimated Delivery Date

BWC Unlimited with TAP

73688

AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY

11

1

09/01/2031

Bundle

Item

Description

QTY

Estimated Start Date

Estimated End Date

BWC Unlimited with TAP
BWC Unlimited with TAP
Pro License Bundle
Pro License Bundle
A la Carte

73686
73746
73683
73746
102610

AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE)
AXON EVIDENCE - ECOM LICENSE - PRO
AXON EVIDENCE - STORAGE - 10GB A LA CARTE
AXON EVIDENCE - ECOM LICENSE - PRO
AXON COMMUNITY LINK

88
88
27
9
61

10/15/2026
10/15/2026
10/15/2026
10/15/2026
10/15/2026

09/30/2031
09/30/2031
09/30/2031
09/30/2031
09/30/2031

Bundle

Item

Description

A la Carte

100105

COMMUNITY LINK/PRO PSO SETUP

Bundle

Item

Description

QTY

Estimated Start Date

Estimated End Date

Body Worn Camera TAP Bundle
BWC Unlimited with TAP
BWC Unlimited with TAP
BWC Unlimited with TAP

80464
80464
80464
80465

AXON BODY - TAP WARRANTY - CAMERA
AXON BODY - TAP WARRANTY - CAMERA
AXON BODY - TAP WARRANTY - CAMERA
AXON BODY - TAP WARRANTY - MULTI BAY DOCK

2
88
2
11

09/01/2027
09/01/2027
09/01/2027
09/01/2027

09/30/2031
09/30/2031
09/30/2031
09/30/2031

Software

Services
QTY
1

Warranties

Page 4

Q-815229-46210KH
Page 19 of 96

Non-Binding Budgetary Estimate

Shipping Locations
Location Number

Street

City

State

Zip

Country

1

1500 S Gordon St

Alvin

TX

77511-3451

USA

Payment Details
Sep 2026
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Transfer Value
Transfer Value
Year 1
Year 1
Year 1
Year 1
Year 1
Year 1
Year 1

100552
100553
100105
102610
BWCamTAP
BWCUwTAP
H00002
HWCNAB4
ProLicense

TRANSFER BALANCE - GOODS
TRANSFER BALANCE - SOFTWARE AND SERVICES
COMMUNITY LINK/PRO PSO SETUP
AXON COMMUNITY LINK
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
AB4 Multi Bay Dock Bundle
AB4 CONNECTED HARDWARE BUNDLE
Pro License Bundle

1
1
1
61
2
88
9
73
9

($17,201.40)
($8,958.27)
$0.00
$11,902.32
$0.00
$103,243.11
$0.00
$0.00
$5,265.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

($17,201.40)
($8,958.27)
$0.00
$11,902.32
$0.00
$103,243.11
$0.00
$0.00
$5,265.00

$94,250.76

$0.00

$94,250.76

Total

Oct 2026
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Invoice Upon Fulfillment
Invoice Upon Fulfillment

BWCamTAP
HWCNAB4

Body Worn Camera TAP Bundle
AB4 CONNECTED HARDWARE BUNDLE

2
17

$0.00
$0.00

$0.00
$0.00

$0.00
$0.00

$0.00

$0.00

$0.00

Total

Sep 2027
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Year 2
Year 2
Year 2
Year 2

102610
BWCamTAP
BWCUwTAP
ProLicense

AXON COMMUNITY LINK
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
Pro License Bundle

61
2
88
9

$11,902.32
$0.00
$103,243.12
$5,265.00

$0.00
$0.00
$0.00
$0.00

$11,902.32
$0.00
$103,243.12
$5,265.00

$120,410.44

$0.00

$120,410.44

Total

Sep 2028
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Year 3
Year 3
Year 3
Year 3

102610
BWCamTAP
BWCUwTAP
ProLicense

AXON COMMUNITY LINK
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
Pro License Bundle

61
2
88
9

$11,902.32
$0.00
$103,243.12
$5,265.00

$0.00
$0.00
$0.00
$0.00

$11,902.32
$0.00
$103,243.12
$5,265.00

$120,410.44

$0.00

$120,410.44

Total

Sep 2029
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Year 4
Year 4
Year 4
Year 4

102610
BWCamTAP
BWCUwTAP
ProLicense

AXON COMMUNITY LINK
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
Pro License Bundle

61
2
88
9

$11,902.32
$0.00
$103,243.12
$5,265.00

$0.00
$0.00
$0.00
$0.00

$11,902.32
$0.00
$103,243.12
$5,265.00

Page 5

Q-815229-46210KH
Page 20 of 96

Non-Binding Budgetary Estimate
Sep 2029
Invoice Plan
Total

Item

Description

Qty

Subtotal
$120,410.44

Tax
$0.00

Total
$120,410.44

Sep 2030
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Year 5
Year 5
Year 5
Year 5

102610
BWCamTAP
BWCUwTAP
ProLicense

AXON COMMUNITY LINK
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
Pro License Bundle

61
2
88
9

$11,902.32
$0.00
$103,243.12
$5,265.00

$0.00
$0.00
$0.00
$0.00

$11,902.32
$0.00
$103,243.12
$5,265.00

$120,410.44

$0.00

$120,410.44

Total

Page 6

Q-815229-46210KH
Page 21 of 96

Non-Binding Budgetary Estimate
This Rough Order of Magnitude estimate is being provided for budgetary and planning purposes only. It is non-binding and is not considered a contractable offer for sale of Axon
goods or services.

Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.

Exceptions to Standard Terms and Conditions
Agency has existing contract(s) originated via Quote(s):
Q-345783, Q-579171, Q-587219, Q-746141,
Agency is terminating those contracts effective 10/1/2026. Any changes in this date will result in modification of the program value which may result in additional fees or credits
due to or from Axon.
The parties agree that Axon is applying a Transfer Balance of -$26,159.67
100% discounted body-worn camera and docking station hardware contained in this quote reflects a TAP replacement for hardware purchased under existing quotes
aforementioned above. All TAP obligations from this contract will be considered fulfilled upon execution of this quote.
Any credits contained in this quote are contingent upon payment in full of the following amounts:
Pending Billing - Q-345783 - 1/15/2026 - $0.00
Outstanding Invoice - INUS411256 - 1/1/2026 - $2,079.11

Rewrite Estimates
Estimated Amounts and Contract Terminations. Any amounts stated as due under existing or terminated contracts — including contract transfer balances carried forward to
new or pending contracts — are estimates based on payments received as of the calculation date. These estimates may be adjusted if new contracts are not executed on the
anticipated dates or if expected payments are not made.
Page 7

Q-815229-46210KH
Page 22 of 96

Non-Binding Budgetary Estimate

Refresh Shipment Timing
Technology Assurance Plan (TAP) Refresh Prior to Renewal. For Customers with expiring agreements that include TAP refresh rights, Axon may, in its discretion, ship
refresh hardware under the existing contract while renewal or replacement agreements are in progress. Any such shipments will be deemed made under the terms of the
existing contract until the new contract is fully executed, after which any applicable updates, fees, or adjustments will apply.

Shipment Timing
Shipment Variance. Estimated shipment dates are provided for planning purposes only and are not guarantees. Axon may ship hardware before or after the estimated
shipment date, and failure to meet an estimated shipment date will not, by itself, constitute a breach, provided Axon uses commercially reasonable efforts to meet estimated
shipment dates.

Page 8

Q-815229-46210KH
Page 23 of 96

AGENDA COMMENTARY
Meeting Date: 9/17/2026
Department:

Finance

Contact: Michael Gibbs, Finance Director

Agenda Item: Acknowledge receipt of the Quarterly Investment Report as of March 31, 2026.
Type of Item: Action Item
Summary: The City Charter, along with Texas Government Code 2256.023, requires that the
investment officer present to the governing body not less than a quarterly written report on the
investment transactions of the City. Chapter 2256 is also referred to as the Public Funds Investment
Act and guides investment officers on how to create and modify policies relating to investments,
implement internal controls, incorporate ethics, find suitable investment options, complete training
and create or present reports including pertinent financial investment data. Attached is the quarterly
investment report for the period ending March 31, 2026.
The City's investment portfolio as of March 31, 2026, totaled $136,304,920.78. In summary:
• $99,442,043.30 in the investment pool options
• $36,862,877.48 in the bank depository accounts
• $1,012,466.76 in interest earned during the quarter
• The City's average yield for the quarter was 3.0837%, while the City's benchmark rate (i.e. 90day T-Bill) would be between 3.5933% and 3.6733%
Funding Expected: Revenue

Expenditure

Funding Account:

Amount:

N/A X

Budgeted Item: Yes

No

N/A X

1295 Form Required? Yes

No X

Legal Review Required:

N/A

Required

Date Completed:

Finance Review Required:

N/A

Required

Date Completed:

Supporting documents attached:
1.
Investment Report FY2026; Q2
Recommendation: Move to acknowledge receipt of the Quarterly Investment Report as of March
31, 2026.
Reviewed by Department Head, if applicable:
Reviewed by City Attorney, if applicable:

Reviewed by Chief Financial Officer, if applicable:
Reviewed by City Manager, if applicable: X

Page 24 of 96

Quarterly Investment Report – City of Alvin
Ended March 31, 2026
The City of Alvin has 20 accounts based across five different investment ins tu ons (Wells Fargo,
TexSTAR, LOGIC, TEXPOOL, and Texas CLASS). The cash investments for the City as of March 31,
2025, totaled $136,304,920.78. This represents a decrease of $3,840,803.55 compared to the
previous quarter’s total. The decrease can be a ributed to water/sewer project expenses which
are now in the construc on phases and are significant in cost. The majority of the City’s funds (73
percent) are allocated to various investment pools which offer be er interest yields when
compared to other alterna ves.
The City uses a benchmark of a 91-day T-Bill to measure the investments of each account. There
is a low interest rate and high interest rate used to create a target range based on the actual
coupon value and discounted coupon value. For the quarter, all the investment accounts, except
for the depository accounts, exceeded the higher benchmark value (3.5933% - 3.6733%). The
depository accounts do not approach the benchmark range. However, the City must use standard
banking depositories to pay vendors and transact daily business that investment pools are not
designed for, so the lower interest rates cannot be avoided. The investment officer must balance
the amounts needed for daily opera ons with amounts that can be transferred to other higheryield accounts to earn more interest. The benchmark interest rates decreased from the previous
quarter to the current. The Federal Reserve con nues to lower interest rates na onally, lowering
the benchmark percentages. As the investment pools returned yields above the benchmark
before the cuts, the overall quarterly rates for the pools were be er than the benchmark rate.
This ensures quality interest yields for li le risk while the investment pools slowly lower closer to
the benchmark high level.
The Weighted Average Maturity (WAM) for the en re por olio was one (1) day at the end of the
quarter. This value signifies higher liquidity as the City has moved away from longer developing
maturi es of CDs and investment securi es. These investments offer li le-to-no liquidity and do
not offer a substan ally higher interest rate to compensate for the commi ed me of investment.
The investment staff is monitoring the market and always looking for poten al investments that
are safe, have a favorable yield, and allow the City to diversify the investment funds. Any
investment method the City uses must maintain at least a AAA ra ng from one ra ng agency, so
the investment staff monitors the current ins tu ons while looking to add other sources. Should
any of the ins tu ons fall below that ra ng level, funds will be reallocated to ensure the safety of
the principal.

Page 25 of 96

ACCOUNT NAME
Consolidated
Utility Billing
TIRZ
EMS Medicare
Consolidated
2015 CO Bonds
2019 CO Bonds
2021 Water/Sewer Revenue
Operating
2022 WS Rev Bonds
Series 2023 WSSR Rev Bonds
General Fund
TIRZ - Kendall Lakes
General Account
2020 CO - Fund 319
2020 W&S - Fund 238
CRF 2020
ARP 2021
2022 W/S Revenue Bonds
2023 CO
2025 CO
2023 Water/Sewer Rev Bonds

Total Cash Investments

INSTITUTION
Wells Fargo
Wells Fargo
Wells Fargo
Wells Fargo
TexSTAR
TexSTAR
TexSTAR
TexSTAR
LOGIC
LOGIC
LOGIC
TEXPOOL
TEXPOOL
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS

FY 26 - Q1
As of 12-31-25
$14,489,914.29
$13,722,568.31
$1,311,160.21
$787,439.60
$9,675,325.73
$730,271.32
$1,012,312.02
$5,070,282.90
$221,650.27
$13,650,697.26
$16,752,262.69
$1,327,887.85
$1,586,679.87
$19,089,414.21
$4,104,327.82
$4,977,679.10
$0.00
$145,418.03
$5,884,257.36
$233,928.40
$25,372,247.09
$0.00

FY 26 - Q2
As of 3-31-26
$19,257,218.11
$15,325,055.95
$1,312,178.88
$968,424.54
$9,763,346.36
$525,711.37
$977,421.95
$4,865,222.30
$223,744.20
$13,231,233.87
$6,846,727.65
$1,339,999.31
$1,601,151.76
$19,269,622.97
$4,139,788.90
$4,848,142.12
$0.00
$146,790.83
$5,939,806.18
$232,955.17
$25,490,378.36
$0.00

$140,145,724.33

$136,304,920.78

FY 26 - Q3
As of 6-30-26

FY 26 - Q4
As of 9-30-26

Prev Qtr
Investment
Change
Avg Rate
$4,767,303.82
0.3239%
$1,602,487.64
0.3352%
$1,018.67
0.3156%
$180,984.94
0.3230%
$88,020.63
3.6884%
($204,559.95)
3.6887%
($34,890.07)
3.6884%
($205,060.60)
3.6884%
$2,093.93
3.8294%
($419,463.39)
3.8293%
($9,905,535.04)
3.8296%
$12,111.46
3.6971%
$14,471.89
3.6934%
$180,208.76
3.8203%
$35,461.08
3.8204%
($129,536.98)
3.8218%
$0.00
0.0000%
$1,372.80
3.8204%
$55,548.82
3.8203%
($973.23)
3.8208%
$118,131.27
3.8205%
$0.00
0.0000%

($3,840,803.55)

91 Day T-Bill Rate (low)

3.5933%

91 Day T-Bill Rate (High)

3.6733%

The investment portfolio of the City of Alvin is in compliance with the investment strategies
expressed in the City's investment policy and relevant provisions of Chapter 2256 of the Local Government Code.

Page 26 of 96

1.0000%
TXCLASS-2020 CRF, 0.0000%

WF-EMS, 0.2855%

WF-TIRZ, 0.3213%

WF-UTIL, 0.3409%

WF-CONS, 0.3238%

3.0000%
TBILL-HIGH, 3.6455%

TXCLASS-2025 CO, 3.8642%

TXCLASS-2023 CO, 3.8642%

TXCLASS-2022 REV, 3.8642%

TXCLASS-2021 ARPA, 3.8644%

TXCLASS-2020 REV, 3.8642%

TXCLASS-2020 CO, 3.8642%

TXCLASS-GEN, 3.8642%

TEXPOOL-TIRZ, 3.7083%

TEXPOOL-GEN, 3.7192%

LOGIC-2023 REV, 3.8729%

LOGIC-2022 REV, 3.8729%

LOGIC-OPER, 3.8729%

STAR-2021 REV, 3.7176%

STAR-2019 CO, 3.7175%

STAR-2015, 3.7175%

STAR-CONS, 3.7176%

TBILL-LOW, 3.5655%

Interest Rate Comparison - January

6.0000%

5.0000%

4.0000%

2.0000%

0.0000%

Page 27 of 96

1.0000%
TXCLASS-2020 CRF, 0.0000%

WF-EMS, 0.2711%

WF-TIRZ, 0.3041%

WF-UTIL, 0.3215%

WF-CONS, 0.3160%

3.0000%
TBILL-HIGH, 3.6816%

TXCLASS-2025 CO, 3.8109%

TXCLASS-2023 CO, 3.8108%

TXCLASS-2022 REV, 3.8109%

TXCLASS-2021 ARPA, 3.8109%

TXCLASS-2020 REV, 3.8109%

TXCLASS-2020 CO, 3.8109%

TXCLASS-GEN, 3.8109%

TEXPOOL-TIRZ, 3.6899%

TEXPOOL-GEN, 3.6899%

LOGIC-2023 REV, 3.8183%

LOGIC-2022 REV, 3.8175%

LOGIC-OPER, 3.8176%

STAR-2021 REV, 3.6867%

STAR-2019 CO, 3.6867%

STAR-2015, 3.6867%

STAR-CONS, 3.6867%

TBILL-LOW, 3.6016%

Interest Rate Comparison - February

6.0000%

5.0000%

4.0000%

2.0000%

0.0000%

Page 28 of 96

1.0000%
TXCLASS-2020 CRF, 0.0000%

WF-EMS, 0.4123%

WF-TIRZ, 0.3213%

WF-UTIL, 0.3433%

WF-CONS, 0.3318%

3.0000%
TBILL-HIGH, 3.6927%

TXCLASS-2025 CO, 3.7864%

TXCLASS-2023 CO, 3.7875%

TXCLASS-2022 REV, 3.7858%

TXCLASS-2021 ARPA, 3.7859%

TXCLASS-2020 REV, 3.7903%

TXCLASS-2020 CO, 3.7859%

TXCLASS-GEN, 3.7858%

TEXPOOL-TIRZ, 3.6821%

TEXPOOL-GEN, 3.6821%

LOGIC-2023 REV, 3.7978%

LOGIC-2022 REV, 3.7976%

LOGIC-OPER, 3.7976%

STAR-2021 REV, 3.6611%

STAR-2019 CO, 3.6611%

STAR-2015, 3.6618%

STAR-CONS, 3.6610%

TBILL-LOW, 3.6127%

Interest Rate Comparison - March

6.0000%

5.0000%

4.0000%

2.0000%

0.0000%

Page 29 of 96

Funds Distribution
TEXAS CLASS
44%

Wells Fargo
27%
TEXPOOL
2%

LOGIC
15%

TexSTAR
12%

Michael Gibbs, Investment Officer

Page 30 of 96

AGENDA COMMENTARY
Meeting Date: 9/17/2026
Department:

Finance

Contact: Michael Gibbs, Finance Director

Agenda Item: Acknowledge receipt of the Quarterly Investment Report as of June 30, 2026.
Type of Item: Action Item
Summary: The City Charter, along with Texas Government Code 2256.023, requires that the
investment officer present to the governing body not less than a quarterly written report on the
investment transactions of the City. Chapter 2256 is also referred to as the Public Funds Investment
Act and guides investment officers on how to create and modify policies relating to investments,
implement internal controls, incorporate ethics, find suitable investment options, complete training
and create or present reports including pertinent financial investment data. Attached is the quarterly
investment report for the period ending June 30, 2026.
The City's investment portfolio as of June 30, 2026, totaled $133,892,925.46. In summary:
• $87,940,883.64 in the investment pool options
• $45,952,041.82 in the bank depository accounts
• $939,558.40 in interest earned during the quarter
• The City's average yield for the quarter was 3.0892%, while the City's benchmark rate (i.e. 90day T-Bill) would be between 3.6238% and 3.7051%
Funding Expected: Revenue

Expenditure

Funding Account:

Amount:

N/A X

Budgeted Item: Yes

No

N/A X

1295 Form Required? Yes

No X

Legal Review Required:

N/A X Required

Date Completed:

Finance Review Required:

N/A X Required

Date Completed:

Supporting documents attached:
1.
Investment Report FY2026; Q3
Recommendation: Move to acknowledge receipt of the Quarterly investment Report as of June 30,
2026.
Reviewed by Department Head, if applicable:
Reviewed by City Attorney, if applicable:

Reviewed by Chief Financial Officer, if applicable:
Reviewed by City Manager, if applicable: X

Page 31 of 96

Quarterly Investment Report – City of Alvin
Ended June 30, 2026
The City of Alvin has 21 accounts based across five different investment ins tu ons (Wells Fargo,
TexSTAR, LOGIC, TEXPOOL, and Texas CLASS). During the quarter, a Texas CLASS account was
opened for Capital Fund 241 to assist with transferring funds within pooled cash. The cash
investments for the City as of June 30, 2026, totaled $133,892,925.46. This represents a decrease
of $2,411,995.32 compared to the previous quarter’s total. The decrease can be a ributed to
ongoing water/sewer project expenses which are now in the construc on phases and are
significant in cost. The majority of the City’s funds (66 percent) are allocated to various investment
pools which offer be er interest yields when compared to other alterna ves.
The City uses a benchmark of a 91-day T-Bill to measure the investments of each account. There
is a low interest rate and high interest rate used to create a target range based on the actual
coupon value and discounted coupon value. For the quarter, many of the investment accounts
exceeded the higher benchmark value (3.6238% - 3.7051%). The depository accounts do not
approach the benchmark range. However, the City must use standard banking depositories to pay
vendors and transact daily business that investment pools are not designed for, so the lower
interest rates cannot be avoided. The investment officer must balance the amounts needed for
daily opera ons with amounts that can be transferred to other higher-yield accounts to earn
more interest. The benchmark interest rates decreased from the previous quarter to the current.
The Federal Reserve con nues to lower interest rates na onally, lowering the benchmark
percentages. As the investment pools returned yields above the benchmark before the cuts, the
overall quarterly rates for the pools were be er than the benchmark rate. This ensures quality
interest yields for li le risk while the investment pools slowly lower closer to the benchmark high
level.
The Weighted Average Maturity (WAM) for the en re por olio was one (1) day at the end of the
quarter. This value signifies higher liquidity as the City has moved away from longer developing
maturi es of CDs and investment securi es. These investments offer li le-to-no liquidity and do
not offer a substan ally higher interest rate to compensate for the commi ed me of investment.
The investment staff is monitoring the market and always looking for poten al investments that
are safe, have a favorable yield, and allow the City to diversify the investment funds. Any
investment method the City uses must maintain at least a AAA ra ng from one ra ng agency, so
the investment staff monitors the current ins tu ons while looking to add other sources. Should
any of the ins tu ons fall below that ra ng level, funds will be reallocated to ensure the safety of
the principal.

Page 32 of 96

ACCOUNT NAME
Consolidated
Utility Billing
TIRZ
EMS Medicare
Consolidated
2015 CO Bonds
2019 CO Bonds
2021 Water/Sewer Revenue
Operating
2022 WS Rev Bonds
Series 2023 WSSR Rev Bonds
General Fund
TIRZ - Kendall Lakes
General Account
2020 CO - Fund 319
2020 W&S - Fund 238
CRF 2020
ARP 2021
2022 W/S Revenue Bonds
2023 CO
2025 CO
2023 Water/Sewer Rev Bonds

Total Cash Investments

INSTITUTION
Wells Fargo
Wells Fargo
Wells Fargo
Wells Fargo
TexSTAR
TexSTAR
TexSTAR
TexSTAR
LOGIC
LOGIC
LOGIC
TEXPOOL
TEXPOOL
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS
TEXAS CLASS

FY 26 - Q1
As of 12-31-25
$14,489,914.29
$13,722,568.31
$1,311,160.21
$787,439.60
$9,675,325.73
$730,271.32
$1,012,312.02
$5,070,282.90
$221,650.27
$13,650,697.26
$16,752,262.69
$1,327,887.85
$1,586,679.87
$19,089,414.21
$4,104,327.82
$4,977,679.10
$0.00
$145,418.03
$5,884,257.36
$233,928.40
$25,372,247.09
$0.00

FY 26 - Q2
As of 3-31-26
$19,257,218.11
$15,325,055.95
$1,312,178.88
$968,424.54
$9,763,346.36
$525,711.37
$977,421.95
$4,865,222.30
$223,744.20
$13,231,233.87
$6,846,727.65
$1,339,999.31
$1,601,151.76
$19,269,622.97
$4,139,788.90
$4,848,142.12
$0.00
$146,790.83
$5,939,806.18
$232,955.17
$25,490,378.36
$0.00

FY 26 - Q3
As of 6-30-26
$23,225,742.51
$21,243,817.91
$1,313,232.96
$169,248.44
$9,851,696.97
$30,134.79
$986,266.87
$15,439.00
$225,848.21
$4,878,624.18
$8,748,935.43
$1,352,206.76
$1,615,738.26
$27,202,622.93
$152,840.97
$13,227.22
$0.00
$101,004.16
$327,079.12
$235,150.67
$25,254,139.55
$6,949,928.55

$140,145,724.33

$136,304,920.78

$133,892,925.46

FY 26 - Q4
As of 9-30-26

Prev Qtr
Investment
Change
Avg Rate
$3,968,524.40
0.3051%
$5,918,761.96
0.6536%
$1,054.08
0.3178%
($799,176.10)
0.2643%
$88,350.61
3.6289%
($495,576.58)
3.6299%
$8,844.92
3.6289%
($4,849,783.30)
3.6315%
$2,104.01
3.7705%
($8,352,609.69)
3.7704%
$1,902,207.78
3.7704%
$12,207.45
3.6526%
$14,586.50
3.6526%
$7,932,999.96
3.7725%
($3,986,947.93)
3.7740%
($4,834,914.90)
3.7830%
$0.00
0.0000%
($45,786.67)
3.7720%
($5,612,727.06)
3.7747%
$2,195.50
3.7726%
($236,238.81)
3.7729%
$6,949,928.55
2.5079%

($2,411,995.32)

91 Day T-Bill Rate (low)

3.6238%

91 Day T-Bill Rate (High)

3.7051%

The investment portfolio of the City of Alvin is in compliance with the investment strategies
expressed in the City's investment policy and relevant provisions of Chapter 2256 of the Local Government Code.

Page 33 of 96

1.0000%
TXCLASS-2023 W&WW, 0.0000%

TXCLASS-2020 CRF, 0.0000%

WF-EMS, 0.4359%

WF-TIRZ, 0.3160%

WF-UTIL, 0.7951%

WF-CONS, 0.3241%

3.0000%
TBILL-HIGH, 3.6895%

TXCLASS-2025 CO, 3.7853%

TXCLASS-2023 CO, 3.7843%

TXCLASS-2022 REV, 3.7878%

TXCLASS-2021 ARPA, 3.7841%

TXCLASS-2020 REV, 3.7842%

TXCLASS-2020 CO, 3.7843%

TXCLASS-GEN, 3.7842%

TEXPOOL-TIRZ, 3.6682%

TEXPOOL-GEN, 3.6682%

LOGIC-2023 REV, 3.7901%

LOGIC-2022 REV, 3.7901%

LOGIC-OPER, 3.7901%

STAR-2021 REV, 3.6479%

STAR-2019 CO, 3.6479%

STAR-2015, 3.6475%

STAR-CONS, 3.6479%

TBILL-LOW, 3.6095%

Interest Rate Comparison - April

6.0000%

5.0000%

4.0000%

2.0000%

0.0000%

Page 34 of 96

1.0000%
TXCLASS-2020 CRF, 0.0000%

WF-EMS, 0.3035%

WF-TIRZ, 0.3213%

WF-UTIL, 0.5910%

WF-CONS, 0.3151%

3.0000%
TXCLASS-2025 CO, 3.7571%

TXCLASS-2023 CO, 3.7571%

TBILL-HIGH, 3.6795%

TXCLASS-2023 W&WW, 3.7475%

2.0000%
TXCLASS-2022 REV, 3.7602%

TXCLASS-2021 ARPA, 3.7559%

TXCLASS-2020 REV, 3.7894%

TXCLASS-2020 CO, 3.7616%

TXCLASS-GEN, 3.7572%

TEXPOOL-TIRZ, 3.6329%

TEXPOOL-GEN, 3.6329%

LOGIC-2023 REV, 3.7579%

LOGIC-2022 REV, 3.7579%

LOGIC-OPER, 3.7578%

STAR-2021 REV, 3.6073%

STAR-2019 CO, 3.6073%

STAR-2015, 3.6072%

STAR-CONS, 3.6073%

TBILL-LOW, 3.5995%

Interest Rate Comparison - May

6.0000%

5.0000%

4.0000%

0.0000%

Page 35 of 96

1.0000%
TXCLASS-2020 CRF, 0.0000%

WF-EMS, 0.0534%

WF-TIRZ, 0.3160%

WF-UTIL, 0.5748%

WF-CONS, 0.2759%

3.0000%
TXCLASS-2025 CO, 3.7761%

TXCLASS-2023 CO, 3.7763%

TBILL-HIGH, 3.7462%

TXCLASS-2023 W&WW, 3.7761%

2.0000%
TXCLASS-2022 REV, 3.7761%

TXCLASS-2021 ARPA, 3.7761%

TXCLASS-2020 REV, 3.7752%

TXCLASS-2020 CO, 3.7761%

TXCLASS-GEN, 3.7761%

TEXPOOL-TIRZ, 3.6565%

TEXPOOL-GEN, 3.6566%

LOGIC-2023 REV, 3.7634%

LOGIC-2022 REV, 3.7633%

LOGIC-OPER, 3.7635%

STAR-2021 REV, 3.6392%

STAR-2019 CO, 3.6315%

STAR-2015, 3.6349%

STAR-CONS, 3.6315%

TBILL-LOW, 3.6624%

Interest Rate Comparison - June

6.0000%

5.0000%

4.0000%

0.0000%

Page 36 of 96

Fund Distribution

Wells Fargo
34%
TEXAS CLASS
45%

TexSTAR
8%
TEXPOOL
2%

LOGIC
11%

Michael Gibbs, Investment Officer

Page 37 of 96

AGENDA COMMENTARY
Meeting Date: 9/17/2026
Department:

Parks and Recreation

Contact: Dan Kelinske, Director of Parks and
Recreation

Agenda Item: Consider Resolution 26-R-36, adopting the revised 2026 Athletic Facilities Use Policy
for the use of Parks and Recreation facilities; establishing an effective date; and
setting forth other matters related thereto.
Type of Item: Resolution
Summary: The Athletic Facilities Use Policy is designated to ensure all City facilities are utilized in a
safe and efficient manner. The Policy provides priority use of athletic facilities for those associations
requiring perpetual use and who provide recreation al services(s) or meet a community need.
Recommended changes to the policy occur as necessary and are the results of collaborative efforts
between the Alvin Sport Associations (ASA), Parks and Recreation Board, and Parks Department
staff.
At the regular board meeting on September 1, 2026, the current Alvin Sport Associations, Park Staff
and Park Board members discussed changes to the Athletic Facilities Use Policy. The Parks Board
recommended and unanimously approved the changes. Staff recommends approval of Resolution
26-R-36.
The proposed revisions do not substantially alter the City's longstanding approach to assigning
athletic facilities or managing Athletic Sports Associations. Instead, they improve the organization,
readability, and administrative clarity of the policy while strengthening operational procedures, risk
management, and accountability. The revised policy is intended to provide clearer guidance for staff
and user organizations while supporting consistent and efficient administration of City athletic
facilities. A revision summary is provided as an overview of the revised policy.
Proposed Changes

Rationale

New addition to Section 11 — Keypad Access
As necessary, staff is replacing key locks with
Add a $50 one-time keypad access fee into the access code locks. In an attempt to recover
Fee Ordinance.
costs staff recommended $50 one-time fee and
Add a $25 change fee per occurrence after the $25 code change fee after the 1st change.
first code change info the fee ordinance.
Exhibit A — Applicants
Association designation

for

Alvin

Sport All applicants for Alvin Sport Association
designation that have met the requirements
outlined in the City of Alvin Athletic Faciliteis Use
Policy for FY2026-2027.

Page 38 of 96

Funding Expected: Revenue

Expenditure

Funding Account:

Amount:

Legal Review Required:

N/A

Finance Review Required:

N/A X Required

N/A X

Required X

Budgeted Item: Yes

No

N/A X

1295 Form Required? Yes

No X

Date Completed:
Date Completed:

Supporting documents attached:
1.
Resolution 26-R-36; Athletic Facilities Use Policy
2.
Exhibit A; Athletic Facility Use Policy
3.
Summary of Revisions
Recommendation: Move to approve Resolution 26-R-36 adopting the revised 2026 Athletic
Facilities Use Policy for the use of Parks and Recreation facilities; establishing
an effective date; and setting forth other matters related thereto.
Reviewed by Department Head, if applicable:
Reviewed by City Attorney, if applicable:

Reviewed by Chief Financial Officer, if applicable:
Reviewed by City Manager, if applicable: X

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RESOLUTION NO. 26-R-36
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
ALVIN, TEXAS, REVISING THE CITY'S ATHLETIC
FACILITIES POLICY FOR USE OF THE CITY'S PARKS AND
RECREATIONAL
FACILITIES;
ESTABLISHING
AN
EFFECTIVE DATE; AND SETTING FORTH OTHER RELATED
MATTERS.
WHEREAS, the City of Alvin provides Park and Recreational facilities for
which procedures and guidelines are needed to keep an attractive appearance and
the ability to properly maintain the facilities;
WHEREAS, establishing Procedures and Guidelines for the City of Alvin
and the Alvin Sports Association to control the use, planning, and maintenance of the
City of Alvin Park and Recreational facilities in a safe and efficient manner is warranted;
and
WHEREAS, establishing and revising Procedures and Guidelines for the
City of Alvin Athletic Facilities Policy, attached hereto as Exhibit "A" (and
incorporated herein by reference), upon review and consideration by the City Council
approves and authorizes this action.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COUNCIL OF THE CITY OF ALVIN, TEXAS, THAT:
Section 1. Findings. The foregoing recitals are hereby found to be true and correct and
are hereby adopted by the City Council and made a part hereof for all purposes as findings
of fact.
Section 2. Proceedings. That the revised Procedures and Guidelines for the City of
Alvin Athletic Facilities Policy attached hereto as Exhibit "A" are hereby adopted.
Section 3. Open Meetings. It is hereby officially found and determined that the
meeting at which this Resolution is passed was open to the public as required and that
public notice of the time, place, and purpose of said meeting was given as required by
the Open Meetings Act, Chapter 551 of the Texas Government Code.
PASSED AND APPROVED this the 17th day of September, 2026.
CITY OF ALVIN, TEXAS
By:____________________________
Gabe Adame, Mayor

ATTEST:
By:_____________________________
Dixie Roberts, City Secretary

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PARKS & RECREATION
DEPARTMENT

2026 ATHLETIC FACILITIES
USE POLICY
Exhibit A to Resolution 26-R-36

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TABLE OF CONTENTS
Section 1 - Purpose
Section 2 – Priority of Use
Section 3 - Parties
Section 4 - ASA Eligibility
Section 5 - Non-ASA and Tournament Use
Section 6 - Facility Assignment and Use
Section 7 - Hours of Operation
Section 8 - Utilities and Athletic Field Lighting
Section 9 - Athletic Field Light Credit Program
Section 10 - Concession, Storage & Restroom Building
Section 11 - Facility Keys and Building Security
Section 12 - Maintenance of Park and Recreational Facilities
Section 13 - Vandalism and Damage to Property
Section 14 - Facility Improvements & Capital Projects
Section 15 - Park & Athletic Facility Ordinances
Section 16 - Liability, Insurance & Waivers
Section 17 - Parking
Section 18 - Emergencies, Accidents & Incident Reporting
Section 19 - Appeals & Termination
Section 20 - Application Requirements
Statement of Acknowledge and Hold Harmless Agreement
Appendix A

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SECTION 1 - PURPOSE
The City of Alvin develops, operates, and maintains parks and athletic facilities to serve the
recreational needs of the community. This Policy establishes the rules, procedures, and operational
requirements governing the use of City athletic facilities to promote safe, efficient, equitable, and
responsible use of public resources.
SECTION 2 - PRIORITY OF USE
Priority use of athletic facilities is reserved for qualified Athletic Sports Associations (ASAs)
requiring recurring scheduled use to provide organized recreational programs that serve the
community.
For purposes of this Policy, an Athletic Sports Association (ASA) is a nonprofit organization
recognized under Section 501(c)(3) of the Internal Revenue Code that operates in accordance with
City policies governing the use of athletic facilities and has been approved by the City Council.
SECTION 3 - PARTIES
•

City – City of Alvin.

•

Department – City of Alvin Parks and Recreation Department.

•

Director – Director of Parks and Recreation or authorized designee.

•

Designee – Authorized Representative designated by the Director to perform duties or
exercise authority under this Policy

•

Athletic Sports Association (ASA) – Organizations identified annually in Exhibit A.

•

Non-ASA Organization – Organizations not designated as an ASA but approved for facility
use under this Policy.

Each ASA shall designate a primary representative responsible for all communications with the
Department and shall submit current contact information annually. ASA applications shall be
submitted no later than September 15 each year.
The Director or Designee shall serve as the City's administrative representative for all matters relating
to this Policy.
SECTION 4 – ASA ELIGIBILITY AND CONTINUING REQUIREMENTS
4.1 Initial Eligibility
•

Comply with Section 20

•

Demonstrate community demand

•

Activities will not interfere with existing City or ASA use

•

Provide IRS 501(c)(3) documentation or obtain within 12 months of application date

•

Comply with insurance requirements contained in Section 17.

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•

Meet any additional eligibility requirements established by this Policy

4.2 CONTINUING REQUIRMENTS
•

Comply with Section 20

•

Attendance at Department meetings

4.3 YOUTH PROTECTION STANDARDS
Each ASA shall conduct criminal background checks on all employees and volunteers who interact
with youth and maintain documentation for review upon request.
Individuals convicted of, pleading guilty or no contest to, or participating in court-directed programs
for the offenses identified below shall be disqualified from serving in positions involving youth
participants:
•

All felony or misdemeanor sex offenses;

•

Violent felony offenses;

•

Non-violent felony offenses within the previous ten (10) years;

•

Misdemeanor crimes of violence within the previous seven (7) years;

•

Two (2) or more misdemeanor drug or alcohol offenses within the previous seven (7) years;
and

•

Individuals with pending criminal charges for disqualifying offenses until final disposition.

If a pending case is resolved without meeting the disqualification criteria, the individual may be
reinstated.
SECTION 5 - NON-ASA AND TOURNAMENT USE
5.1 Daily Use
Non-ASA organizations or individuals may reserve athletic facilities when:
•

requested dates do not conflict with City or ASA activities;

•

reservations are requested no more than two (2) weeks before use;

•

use does not exceed four (4) consecutive days; and

•

all applicable fees are paid in advance.

5.2 Tournament Use
•

City of Alvin Event Application submitted at least sixty (60) days prior to the start date,
unless otherwise approved;

•

site map of area to include general parking, reserved parking (if any) and emergency access
in accordance with Section 13.

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•

include pre-payment of required deposit(s);

•

provide sanitation and refuse arrangements;

•

provide proof of general liability or similar insurance,

•

pay any required security costs;

•

use athletic facilities only for their intended purpose; and

•

return facilities to pre-existing condition or forfeit all or part of any required deposit including
related cost(s) more than the deposit.

SECTION 6 - FACILITY ASSIGNMENT AND USE
6.1 Facility Assignment
Facility assignments shall be made by the Department based upon historical use, operational needs,
facility suitability, and the best interests of the community.
Historical use means an organization's established, recurring use of a specific facility during a
designated season and provides scheduling priority only for that season.
Facilities remain available for public use whenever scheduled activities are not occurring.
The following provisions apply:
•

Athletic facilities shall not be subleased or reassigned without written approval of the Director
or Designee.

•

Unauthorized subleasing may result in applicable fees, suspension, or revocation of facility
privileges.

•

Non-ASA requests shall not conflict with approved City or ASA activities.

•

The City reserves the right to schedule facilities whenever not otherwise reserved.

•

Organizations shall reserve only facilities reasonably necessary for planned activities.

•

Reserving facilities without intended use ("block scheduling") is prohibited.

•

Facilities reserved but consistently unused may be reassigned and subject to applicable fees.

•

The Department may designate maintenance closures, turf recovery periods, emergency
closures, or other temporary restrictions.

When assigning facilities, the Department may consider:
•

Resident and non-resident participation;

•

Joint use opportunities;

•

Seasonal operational requirements;

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•

Facility availability; and

•

Overall community benefit.

Where organizations cannot agree on shared use, the Director or Designee shall determine facility
assignments.
6.2 Maintenance
Routine turf maintenance includes seasonal field closures for maintenance and fertilization as
scheduled by the Department.
6.3 Department Use
The Department reserves the right to conduct leagues, tournaments, programs, special events,
emergency operations, and other governmental activities at any athletic facility.
Reasonable efforts will be made to minimize conflicts with approved schedules.
6.4 Provisional Use
All agreements between an ASA and another organization involving Department athletic facilities
require prior approval by the Director or Designee.
Organizations wishing to conduct clinics, camps, workshops, or similar activities shall submit
requests at least thirty (30) days before the proposed activity.
Individual teams requesting fundraising tournaments shall submit requests through their affiliated
ASA, which remains responsible for compliance with this Policy. Refer to Section 5.2.
SECTION 7 - HOURS OF OPERATION
Unless otherwise approved by the Director, parks are open daily from 6:30 a.m. until 10:30 p.m.,
refer to Park Rules Ordinance.
All scheduled athletic activities shall be concluded by 10:30 p.m., unless otherwise authorized by
the Director or Designee.
SECTION 8 - UTILITIES AND ATHLETIC FIELD LIGHTING
The City shall provide water service to City-owned athletic facilities. The City shall not be
responsible for utility costs associated with facilities that are not owned and maintained by the City.
Athletic Sports Associations (ASAs) utilizing lighted athletic facilities shall maintain a seasonal
lighting account with the Department. Each ASA shall receive eight (8) hours of athletic field
lighting per month per year, beginning October 1st thru September 30th, at no charge, credited
to its league lighting account. Lighting usage exceeding the monthly allowance shall be billed at
Thirty-Five Dollars ($35.00) per hour, per field, or at such rate as may be established by the City
Council through the adopted Fee Schedule.

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Lighting schedules shall be submitted at least two (2) weeks prior to the beginning of each playing
season. ASAs may schedule lighting through the Department's designated reservation system or by
Department staff, as authorized by the Director or Designee.
Each ASA shall submit anticipated field lighting schedules and prepay forecasted lighting costs no
later than two (2) weeks prior to the beginning of each season. Actual lighting usage shall be
verified by the Department through the City's lighting management system, and each ASA account
shall be reconciled by applying any outstanding balance or account credit to the following season.
Failure to pay any outstanding lighting invoice shall result in suspension of lighting privileges until
the account has been paid in full. During any period of suspension, lighting reservations shall be
scheduled only by the Department after payment has been received.
Where Musco lighting control systems are installed, authorized users may receive seasonal remote
access upon submission of approved lighting schedules and pre-payment in full of anticipated
scheduled usage.
Unless otherwise approved by the Director or Designee:
•

No more than three (3) authorized users may be designated for each ASA.

•

Access shall be granted on an annual basis beginning October 1 thru September 30.

•

Access may be suspended or revoked at any time.

•

Automated lighting access does not authorize facility use outside approved reservations.

SECTION 9 - ATHLETIC FIELD LIGHT CREDIT PROGRAM
The Athletic Field Light Credit Program recognizes Athletic Sports Associations (ASAs) that
voluntarily contribute labor, materials, equipment, or other resources that improve City athletic
facilities for the common benefit of park users.
Light credits shall:
•

Be applied only to the ASA's athletic field lighting account;

•

Have no cash value;

•

Not be transferable to another organization or account; and

•

Be issued only after verification and approval by the Director or designee.

The Director or Designee may require documentation supporting any request for credit, including
receipts, invoices, volunteer work logs, photographs, or other evidence demonstrating the value and
completion of the work.
Unless otherwise approved by the Director, eligible credits include:
Activity
One-time capital improvement
Recurring Park maintenance/improvements

Credit
50% of actual pre-tax cost
$50 per occurrence, up to $300 per month

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Activity
City use of ASA-owned athletic equipment

Credit
$35 per occurrence

The Director or Designee shall determine whether work qualifies as a common benefit
improvement and the amount of credit awarded.
SECTION 10 - CONCESSION, STORAGE, AND RESTROOM BUILDINGS
The Department may assign concession stands, storage buildings, and restroom facilities to Athletic
Sports Associations (ASAs) on a seasonal basis in conjunction with athletic facility assignments.
Assignment of a building does not create a leasehold interest or exclusive right of possession. The
City retains the right to enter, inspect, maintain, or use any City-owned building at any time.
Organizations assigned concession, storage, or restroom facilities shall:
•

Maintain facilities in a clean, safe, and sanitary condition.

•

Comply with all applicable health, fire, and building regulations.

•

Obtain all permits and inspections required by law.

•

Furnish supplies and equipment necessary for concession operations.

•

Properly dispose of all refuse generated during operations.

•

Keep all exits, electrical panels, and fire protection equipment accessible.

•

Remove all organization-owned property upon expiration or termination of facility
assignment unless otherwise approved.

The City reserves the right to assign facilities for shared use when determined to be in the best interest
of the public.
SECTION 11 - FACILITY KEYS AND BUILDING SECURITY
The Director or Designee may issue keys for authorized use of concession, storage, and restroom
facilities.
Key Access
•

No more than three (3) keys shall be issued per organization for each facility.

•

A refundable Fifty Dollar ($50.00) key deposit shall be paid before keys are issued.

•

Keys shall not be duplicated or transferred.

•

Lost keys shall be reported immediately.

•

All issued keys shall be returned within thirty (30) days following termination of facility
use.

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Keypad Access
Where keypad access is provided, access codes shall be issued to the ASA president or designated
representative, who shall be responsible for appropriate distribution.
•

A $50.00 one-time keypad access fee shall be paid before the code is issued.

•

One access code change per year is permitted at no additional charge. Additional changes
requested before the one-year anniversary shall incur a $25.00 change fee per occurrence.

•

Organizations are responsible for securing the facility and ensuring it remains locked when
unattended.

•

Organizations are responsible for unauthorized access resulting from misuse or unauthorized
distribution of access codes or failure to secure the facility.

SECTION 12 - MAINTENANCE OF PARK AND RECREATIONAL FACILITIES
The City shall maintain City-owned parks and athletic facilities in a manner consistent with
available resources and adopted maintenance standards.
Athletic Sports Associations shall assist the Department by performing routine sport-specific
operational maintenance necessary to conduct league play, including, as applicable:
•

Field preparation

•

Dragging and grooming infields

•

Chalking and striping

•

Installation and removal of athletic equipment

•

Daily game preparation

•

Dugout cleanup

•

Litter removal following activities

•

Flags and banners may be displayed only in approved locations and shall be maintained in
good condition. The Department may remove any flag or banner determined to be damaged,
deteriorated, unsafe, or inappropriate.

•

The City and organizations assigned restroom facilities share responsibility for maintaining
restroom cleanliness and stocking routine supplies as assigned by the Department.

Organizations shall immediately notify the Department of hazardous conditions requiring City
maintenance.
The City reserves the right to temporarily close facilities for maintenance, repairs, weather
conditions, or turf recovery.
Failure to properly maintain assigned facilities may result in reassignment of maintenance
responsibilities, suspension of privileges, or other corrective action.

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SECTION 13 - VANDALISM AND DAMAGE TO PROPERTY
The City and Athletic Sports Associations share responsibility for protecting public property.
Organizations shall report acts of vandalism or property damage immediately upon discovery.
The City shall investigate reported damage and determine responsibility.
Organizations shall be responsible for repairing or reimbursing the City for damage caused by
negligent acts or intentional misconduct of their participants, spectators, employees, contractors, or
volunteers.
The City assumes no responsibility for organization-owned equipment or personal property stored
on City property.
SECTION 14 - FACILITY IMPROVEMENTS AND CAPITAL PROJECTS
Organizations shall not construct, alter, install, or remove improvements on City property without
prior written approval of the Director.
Improvement requests shall include sufficient information for technical review.
Projects requiring permits or City Council approval shall not begin until all approvals have been
obtained.
Approved improvements become part of the City's park system unless otherwise provided in writing.
Capital improvement requests for future City funding shall be submitted no later than February 1
for consideration during the annual budget process.
SECTION 15 - PARK AND ATHLETIC FACILITY ORDINANCES
All organizations, participants, coaches, officials, volunteers, and spectators shall comply with the
City of Alvin Park Rules, as adopted by ordinance and as may be amended.
Violation of any City ordinance may result in removal from City property, suspension of facility
privileges, or other enforcement action authorized by law.
Nothing in this Policy supersedes applicable City ordinances.
SECTION 16 - LIABILITY, INSURANCE, AND WAIVERS
Each Athletic Sports Association shall maintain liability insurance meeting the minimum
requirements established by the City and shall name the City of Alvin as an Additional Insured.
Organizations shall execute all agreements, waivers, indemnification provisions, and releases
required by the City before use of athletic facilities.
Each organization is responsible for the conduct of its officers, employees, coaches, volunteers,
participants, and spectators.

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Organizations shall hold harmless, defend, and indemnify the City to the fullest extent permitted by
law for claims arising from their use of City facilities, except where caused solely by the negligence
of the City.
The Director or Designee may require participant waivers or additional insurance for tournaments,
camps, clinics, or special events when warranted by the nature of the activity.
SECTION 17 - PARKING
Vehicles shall be parked only in designated parking areas and shall not obstruct fire lanes, emergency
access routes, sidewalks, maintenance access points, drive aisles, or parking spaces reserved by law
for individuals with disabilities. Vehicles shall also comply with temporary parking restrictions and
Reserved Parking Areas established in an approved Parking Plan provided by the organization, see
also Section 5 Tournament Use.
Organizations are responsible for all hosted activities related to parking and traffic management.
When required by the Director or Designee, the host shall submit a Parking and Traffic Management
Plan.
The host shall furnish, install, maintain, and remove all temporary parking signs, barricades, cones,
and traffic control devices necessary to implement the approved Parking and Traffic Management
Plan, unless otherwise authorized by the Director or designee.
The host shall make reasonable efforts to obtain voluntary compliance with parking requirements
before initiating enforcement actions. When enforcement becomes necessary, including towing, such
actions shall be coordinated in accordance with the approved Parking and Traffic Management Plan
and applicable law. All costs associated with parking management, enforcement, and towing shall
be the responsibility of the host.
Nothing in this section limits the City's authority to take immediate action to protect public safety,
maintain emergency access, or safeguard City property.
SECTION 18 - EMERGENCIES, ACCIDENTS, AND INCIDENT REPORTING
Organizations shall immediately report all accidents requiring professional medical treatment.
Maintenance-related hazards or unsafe facility conditions shall be reported to the Department no later
than the beginning of the next business day.
After-hours emergencies requiring immediate attention shall be reported through the Alvin Police
Department, which will notify the appropriate on-call City personnel.
Organizations shall cooperate with any investigation involving accidents, injuries, or property
damage occurring during their use of City facilities.
SECTION 19 - APPEALS AND TERMINATION
19.1 Appeal
An organization denied Athletic Sports Association (ASA) designation may submit a written appeal
to the Director or Designee.

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The written appeal shall be submitted within thirty (30) days of the denial, but no later than October
30 of the applicable application year and shall include sufficient documentation demonstrating that
the deficiencies resulting in the denial have been corrected and that the organization otherwise meets
the eligibility requirements of this Policy.
The Director or Designee shall review the appeal and determine whether sufficient grounds exist to
warrant further consideration. If the appeal is determined to have merit, it shall be forwarded to the
Parks and Recreation Advisory Board for review and recommendation. Appeals recommended for
approval by the Parks and Recreation Advisory Board shall be forwarded to the City Council for
final consideration. The decision of the City Council shall be final.
Organizations whose appeal is denied may submit a new application during the next annual
application period.
19.2 Voluntary Termination
An Athletic Sports Association may voluntarily terminate its designation and use of City athletic
facilities by submitting written notice to the Director or Designee.
Upon receipt of the notice, the Director or Designee shall conduct a final inspection of all assigned
facilities, collect all issued keys, verify that all outstanding lighting charges and other fees have been
paid, and process any refundable deposits in accordance with this Policy.
19.3 Involuntary Termination
Failure of an Athletic Sports Association (ASA), Non-ASA organization, or individual team to
comply with the provisions of this Policy may result in suspension of facility use privileges,
termination of ASA designation, forfeiture of refundable deposits, or other remedies authorized by
this Policy.
Prior to involuntary termination, the Director or Designee shall provide written notice identifying the
violation(s) and allow the organization a reasonable opportunity to bring the violation(s) into
acceptable and sustained compliance, unless immediate action is necessary to protect public safety
or City property.
19.4 Effect of Termination
Upon termination of facility use privileges or ASA designation:
•

All athletic facility, building, and lighting assignments shall immediately terminate.

•

All issued keys and access devices shall be returned to the Department.

•

Any outstanding fees, charges, or other financial obligations shall remain due and payable.

•

Refundable deposits shall be returned following final inspection, less any authorized
deductions for damages, unpaid fees, or other obligations.

•

Organization-owned equipment, materials, and personal property shall be removed from City
property within the time established by the Director or Designee.

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SECTION 20 - APPLICATION REQUIREMENTS
20.1 Annual Application
Each Athletic Sports Association seeking initial or continued designation shall submit a complete
Annual Application to the Department no later than September 15 of each year.
The application shall include:
•

Proof of general liability insurance naming the City of Alvin as an Additional Insured.

•

The organization's most recent financial statement, if requested by the Director or Designee.

•

A current list of the organization's Board of Directors including title and best contact phone
and email for each.

•

Primary contact representative(s) including name, title and best contact phone and email.

•

Tryout, practice, game, tournament, and athletic field lighting schedules submitted at least
two (2) weeks prior to the beginning of each season.

•

Signed Statement of Acknowledgment and Hold Harmless Agreement.

•

A Five Hundred Dollar ($500.00) refundable damage deposit, if applicable, for the use of
concession stands, storage buildings, or restroom facilities.

•

A Fifty Dollar ($50.00) refundable deposit for each building key issued.

•

Any additional agreements or documentation required by the Department, including
equipment storage agreements, when applicable.

•

Proof of current IRS determination letter

•

Participation Statistics

The Director or Designee may require additional information reasonably necessary to verify an
organization's eligibility or compliance with this Policy.
20.2 Incomplete Applications
Applications that are incomplete or fail to include the required information or supporting
documentation may be deemed incomplete by the Department. Incomplete applications may delay,
suspend, or prevent approval of Athletic Sports Association designation or the use of City athletic
facilities until all required materials have been submitted.
20.3 Continuing Obligation
Organizations shall notify the Department of any material changes to the information submitted in
the application during the term of the facility assignment, including changes in insurance coverage,
nonprofit status, board membership, or primary contact information.

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STATEMENT OF ACKNOWLEDGMENT AND HOLD HARMLESS AGREEMENT
On behalf of the organization identified below, I acknowledge that I have received, read, and
understand the City of Alvin Athletic Facilities Use Policy.
I certify that I am authorized to execute this Statement of Acknowledgment on behalf of the
organization and that the organization agrees to comply with all provisions of the Athletic Facilities
Use Policy, all applicable City ordinances, and all lawful directives issued by the City of Alvin
governing the use of City parks and athletic facilities.
I further acknowledge and agree that:
1. Compliance with the Athletic Facilities Use Policy is a condition of obtaining and
maintaining Athletic Sports Association (ASA) designation and the privilege of using City
athletic facilities.
2. Failure to comply with the Athletic Facilities Use Policy may result in suspension or
revocation of facility use privileges, termination of ASA designation, forfeiture of applicable
deposits, assessment of damages, or other actions authorized by the Policy.
3. The organization is responsible for ensuring that its officers, directors, employees, coaches,
volunteers, participants, contractors, and representatives comply with the Athletic Facilities
Use Policy while using City property.
4. The organization accepts responsibility for any damage to City property resulting from the
negligent or wrongful acts or omissions of the organization, its officers, directors, employees,
coaches, volunteers, participants, contractors, or agents and agrees to reimburse the City for
the reasonable cost of repair or replacement.
5. To the fullest extent permitted by Texas law, the organization agrees to defend,
indemnify, and hold harmless the City of Alvin, its elected officials, officers, employees,
agents, volunteers, and representatives from and against any and all claims, demands,
causes of action, damages, losses, liabilities, judgments, costs, and expenses, including
reasonable attorney's fees, arising out of or resulting from the organization's use of City
athletic facilities or the acts or omissions of the organization, its officers, directors,
employees, coaches, volunteers, participants, contractors, or agents, except to the extent
caused by the sole negligence or willful misconduct of the City of Alvin.
6. The organization acknowledges that the City of Alvin assumes no responsibility for loss of
or damage to organization-owned equipment, supplies, materials, or other personal property
stored or left on City property. Any such property is stored at the organization's sole risk.
7. This Statement of Acknowledgment supplements, and does not replace, any insurance
requirements, facility use agreements, or other contractual obligations required by the City
of Alvin.
By signing below, I certify that I am authorized to bind the organization to the terms of this Statement
of Acknowledgment and Hold Harmless Agreement.

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ORGANIZATION INFORMATION
Organization Name: _____________________________________________________________
Authorized Representative Name: _______________________ Title: ____________________
Signature: ___________________________________________

Date: ___________________

Telephone: _________________________ Email: _____________________________________

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Appendix A
Approved Athletic Sports Associations
This Appendix A is part of the City of Alvin Athletic Facilities Use Policy entered into
between the City of Alvin and the Alvin Sports Association, hereinafter referred to as “ASA.” This
Appendix reflects the list of organizations who have met the requirements outlined in the City of
Alvin Athletic Facilities Use Policy and qualify as part of the ASA.
Those organizations qualifying as part of the ASA for the 2026 - 2027 year are:

Association Name

Primary Park Assignment

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2026 Athletic Facilities Use Policy
Revision Summary
The proposed revisions do not substantially alter the City's longstanding approach to
assigning athletic facilities or managing Athletic Sports Associations. Instead, they improve the
organization, readability, and administrative clarity of the policy while strengthening operational
procedures, risk management, and accountability. The revised policy is intended to provide
clearer guidance for staff and user organizations while supporting consistent and efficient
administration of City athletic facilities.
Section 1 – Purpose
• Added a formal purpose statement establishing the objectives of safe, equitable, efficient,
and responsible use of City athletic facilities.
Sections 2–4 – Priority of Use, Definitions & ASA Eligibility
• Reorganized and clarified eligibility requirements.
• Added definitions for key terms to improve consistency and administration.
Section 5 – Non-ASA and Tournament Use
• Expanded tournament requirements to include event applications, parking/site plans,
sanitation, insurance, security, and restoration of facilities following use.
Section 6 – Facility Assignment and Use
• Clarified that historical use establishes seasonal scheduling priority only.
• Added provisions prohibiting block scheduling and unauthorized subleasing.
• Expanded the Department’s authority to assign facilities, implement maintenance
closures, and resolve scheduling conflicts.
Section 7 – Hours of Operation
• Clarified park operating hours and established that activities beyond normal operating
hours require approval by the Director or Designee.

Sections 8–9 – Utilities, Athletic Field Lighting & Light Credit Program
•
•

Formalized lighting account procedures, pre-payment requirements, monthly account
reconciliation, and Musco lighting controls.
Created a dedicated Athletic Field Light Credit Program establishing eligibility,
documentation requirements, and Director approval for credits.

Sections 10–14 – Facility Operations
•
•
•

Consolidated and clarified policies governing:
Concession, storage, and restroom buildings.
Building access and key control.
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2026 Athletic Facilities Use Policy
Revision Summary
•
•
•

o Proposed $50 one-time keypad access fee
o Proposed $25 change fee per occurrence on/after 2nd occurance
Maintenance responsibilities of the City and Athletic Sports Associations.
Vandalism and damage to City property.
Facility improvements and capital improvement requests.

Sections 15–19 – Ordinances, Liability, Parking & Emergencies
•
•
•
•

Added a dedicated ordinance compliance section.
Expanded liability, insurance, waiver, and indemnification requirements.
Established parking management responsibilities for hosted events.
Expanded emergency, accident, and incident reporting procedures.

Section 19 – Appeals and Termination
•
•
•

Formalized the appeal process for denied ASA applications.
Clarified voluntary and involuntary termination procedures.
Defined the administrative actions required following termination of facility use.

Section 20 – Annual Application Requirements
•
•
•

Consolidated annual application requirements into one section.
Established ongoing reporting requirements for changes in insurance, nonprofit status,
board membership, or organizational contacts.
Authorized the Director to request additional documentation necessary to verify
eligibility or compliance.

Statement of Acknowledgment and Hold Harmless Agreement
•
•
•
•
•
•

Added a comprehensive annual acknowledgment requiring organizations to:
Acknowledge receipt of the Policy.
Agree to comply with all policy requirements.
Accept responsibility for organizational conduct and damage to City property.
Defend, indemnify, and hold harmless the City of Alvin to the fullest extent permitted by
law.
Acknowledge that personal property stored on City property is at the organization's sole
risk.

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AGENDA COMMENTARY
Meeting Date: 9/17/2026
Department:

Parks and Recreation

Contact: Dan Kelinske, Director of Parks and
Recreation

Agenda Item: Consider Ordinance 26-V, amending Chapter 28, Comprehensive Fee Ordinance, of
the Code of Ordinances, City of Alvin, Texas, for the purpose of amending the Parks
and Recreation fees for the Athletic Facility Use Policy; providing for an effective date;
and setting forth other provisions related thereto.
Type of Item: Ordinance
Summary: This Ordinance formally adopts the fees into Chapter 28, Comprehensive Fee Ordinance
of the Alvin Code of Ordinances related to the Athletic Facility Use Policy. All fees charged by the
City must be included within Chapter 28. With the adoption of Resolution 26-R-36 updating the
Athletic Facility Use Policy, the fee amendments as presented have been included in Ordinance 26-V
for City Council's consideration.
Athletic Facility Use:
* Keypad Access
- $50.00 one-time keypad access fee
- $25.00 code change fee per occurrence after first occurrence
Staff recommends approval of Ordinance 26-V.
Funding Expected: Revenue X Expenditure
Funding Account:

N/A

Budgeted Item: Yes

Amount:

Legal Review Required:

N/A

Required X

Finance Review Required:

N/A X Required

No X N/A

1295 Form Required? Yes

No X

Date Completed:
Date Completed:

Supporting documents attached:
1.
Ord 26-V; Chap 28 Parks Rec; Athletic Fees; redline
2.
Exhibit A; Athletic Facility Use Policy
Recommendation: Move to approve Ordinance 26-V, amending Chapter 28, Comprehensive Fee
Ordinance, of the Code of Ordinances, City of Alvin, Texas, for the purpose of
amending Parks and Recreation Athletic Facility Use Policy; and setting forth
other provisions related thereto.
Reviewed by Department Head, if applicable: X
Reviewed by City Attorney, if applicable:

Reviewed by Chief Financial Officer, if applicable:
Reviewed by City Manager, if applicable: X

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ORDINANCE NO. 26-V
AN ORDINANCE AMENDING CHAPTER 28, COMPREHENSIVE FEE
ORDINANCE, OF THE CODE OF ORDINANCES OF THE CITY OF
ALVIN, TEXAS, FOR THE PURPOSE OF ADDING FEES FOR PARKS
AND RECREATION ATHLETIC FACILITIES (SPORTS ASSOCIATIONS);
PROVIDING FOR PUBLICATION; PROVIDING FOR AN EFFECTIVE
DATE; AND SETTING FORTH OTHER PROVISIONS RELATED
THERETO.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALVIN:
Section 1. That Section 28-2 of the Code of Ordinances of the City of Alvin, Texas, is hereby
amended by revising certain fees for the animal breeders and sellers as follows:
"Sec. 28-2.

In General.

PARKS AND RECREATION
...
(2) Athletic facilities (sports associations):
Keypad Access fee....$50
Code Change (per occurrence after first occurrence)....$25

Lighting fees, per hour, per field with a one hour minimum .....$35.00
Lighting scheduling: Fifty dollars ($50.00) call-out fee in addition to the hourly fee for light usage
requested after 10:00 a.m. on the day of the usage.
Key deposit for key(s) to concession and storage buildings, per key .....$50.00
Damage deposit for concession and storage buildings .....$500.00
Damage or misuse of restrooms during league use, [which] will be assessed to the sports
association per incident per restroom .....$50.00
Subletting facilities penalty per team per occurrence .....$250.00
Failure to utilize scheduled field time (consistently) per hour .....$35.00
Section 2. That except as specifically amended herein all other provisions of Chapter 28 of the
Code of Ordinances, City of Alvin, Texas, remain in full force and effect. To the extent of any
conflict or inconsistency between the provisions of this Ordinance and any other ordinance, the

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provisions of this Ordinance shall control. That all rights and remedies which have accrued in favor
of the City under Chapter 28 and any amendments thereto shall be and are preserved for the benefit
of the City.

Section 3. Severability Clause. If any section, clause, sentence, or phrase of this Ordinance
is held to be invalid or unconstitutional by any court of competent jurisdiction, then said
holding shall in no way affect the validity of the remaining portions of this Ordinance.
Section 4. Publication. The City Secretary of the City of Alvin is hereby directed to publish
this Ordinance, or its caption and penalty clause, in one issue of the official City newspaper as
required by Chapter 52 of the Texas Local Government Code and the City of Alvin Charter.
Section 5. Proper Notice and Meeting. It is hereby officially found and determined that the
meeting at which this Ordinance was passed was open to the public as required and that public
notice of the time, place and purpose of said meeting was given as required by the Open
Meetings Act, Chapter 551 of the Texas Government Code. Notice was also provided as
required by Chapter 52 of the Texas Local Government Code and the City of Alvin Charter.
Section 6. Effective Date. This ordinance shall take effect after its passage in accordance
with the provisions of Chapter 52 of the Texas Local Government Code and the City of Alvin
Charter.
PASSED and APPROVED on the 17th day of September 2026.

THE CITY OF ALVIN, TEXAS

ATTEST

By: ______________________________
Gabe Adame, Mayor

By: ___________________________
Dixie Roberts, City Secretary

Ord 26-V

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PARKS & RECREATION
DEPARTMENT

2026 ATHLETIC FACILITIES
USE POLICY
Exhibit A to Resolution 26-R-36

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TABLE OF CONTENTS

Section 1 - Purpose
Section 2 – Priority of Use
Section 3 - Parties
Section 4 - ASA Eligibility
Section 5 - Non-ASA and Tournament Use
Section 6 - Facility Assignment and Use
Section 7 - Hours of Operation
Section 8 - Utilities and Athletic Field Lighting
Section 9 - Athletic Field Light Credit Program
Section 10 - Concession, Storage & Restroom Building
Section 11 - Facility Keys and Building Security
Section 12 - Maintenance of Park and Recreational Facilities
Section 13 - Vandalism and Damage to Property
Section 14 - Facility Improvements & Capital Projects
Section 15 - Park & Athletic Facility Ordinances
Section 16 - Liability, Insurance & Waivers
Section 17 - Parking
Section 18 - Emergencies, Accidents & Incident Reporting
Section 19 - Appeals & Termination
Section 20 - Application Requirements
Statement of Acknowledge and Hold Harmless Agreement
Appendix A

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SECTION 1 - PURPOSE
The City of Alvin develops, operates, and maintains parks and athletic facilities to serve the
recreational needs of the community. This Policy establishes the rules, procedures, and operational
requirements governing the use of City athletic facilities to promote safe, efficient, equitable, and
responsible use of public resources.
SECTION 2 - PRIORITY OF USE
Priority use of athletic facilities is reserved for qualified Athletic Sports Associations (ASAs)
requiring recurring scheduled use to provide organized recreational programs that serve the
community.
For purposes of this Policy, an Athletic Sports Association (ASA) is a nonprofit organization
recognized under Section 501(c)(3) of the Internal Revenue Code that operates in accordance with
City policies governing the use of athletic facilities and has been approved by the City Council.
SECTION 3 - PARTIES
•

City – City of Alvin.

•

Department – City of Alvin Parks and Recreation Department.

•

Director – Director of Parks and Recreation or authorized designee.

•

Designee – Authorized Representative designated by the Director to perform duties or
exercise authority under this Policy

•

Athletic Sports Association (ASA) – Organizations identified annually in Exhibit A.

•

Non-ASA Organization – Organizations not designated as an ASA but approved for facility
use under this Policy.

Each ASA shall designate a primary representative responsible for all communications with the
Department and shall submit current contact information annually. ASA applications shall be
submitted no later than September 15 each year.
The Director or Designee shall serve as the City's administrative representative for all matters relating
to this Policy.
SECTION 4 – ASA ELIGIBILITY AND CONTINUING REQUIREMENTS

4.1 Initial Eligibility
•

Comply with Section 20

•

Demonstrate community demand

•

Activities will not interfere with existing City or ASA use

•

Provide IRS 501(c)(3) documentation or obtain within 12 months of application date

•

Comply with insurance requirements contained in Section 17.

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•

Meet any additional eligibility requirements established by this Policy

4.2 CONTINUING REQUIRMENTS
•

Comply with Section 20

•

Attendance at Department meetings

4.3 YOUTH PROTECTION STANDARDS
Each ASA shall conduct criminal background checks on all employees and volunteers who interact
with youth and maintain documentation for review upon request.
Individuals convicted of, pleading guilty or no contest to, or participating in court-directed programs
for the offenses identified below shall be disqualified from serving in positions involving youth
participants:
•

All felony or misdemeanor sex offenses;

•

Violent felony offenses;

•

Non-violent felony offenses within the previous ten (10) years;

•

Misdemeanor crimes of violence within the previous seven (7) years;

•

Two (2) or more misdemeanor drug or alcohol offenses within the previous seven (7) years;
and

•

Individuals with pending criminal charges for disqualifying offenses until final disposition.

If a pending case is resolved without meeting the disqualification criteria, the individual may be
reinstated.
SECTION 5 - NON-ASA AND TOURNAMENT USE
5.1 Daily Use
Non-ASA organizations or individuals may reserve athletic facilities when:
•

requested dates do not conflict with City or ASA activities;

•

reservations are requested no more than two (2) weeks before use;

•

use does not exceed four (4) consecutive days; and

•

all applicable fees are paid in advance.

5.2 Tournament Use
•

City of Alvin Event Application submitted at least sixty (60) days prior to the start date,
unless otherwise approved;

•

site map of area to include general parking, reserved parking (if any) and emergency access
in accordance with Section 13.

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•

include pre-payment of required deposit(s);

•

provide sanitation and refuse arrangements;

•

provide proof of general liability or similar insurance,

•

pay any required security costs;

•

use athletic facilities only for their intended purpose; and

•

return facilities to pre-existing condition or forfeit all or part of any required deposit including
related cost(s) more than the deposit.

SECTION 6 - FACILITY ASSIGNMENT AND USE
6.1 Facility Assignment
Facility assignments shall be made by the Department based upon historical use, operational needs,
facility suitability, and the best interests of the community.
Historical use means an organization's established, recurring use of a specific facility during a
designated season and provides scheduling priority only for that season.
Facilities remain available for public use whenever scheduled activities are not occurring.
The following provisions apply:
•

Athletic facilities shall not be subleased or reassigned without written approval of the Director
or Designee.

•

Unauthorized subleasing may result in applicable fees, suspension, or revocation of facility
privileges.

•

Non-ASA requests shall not conflict with approved City or ASA activities.

•

The City reserves the right to schedule facilities whenever not otherwise reserved.

•

Organizations shall reserve only facilities reasonably necessary for planned activities.

•

Reserving facilities without intended use ("block scheduling") is prohibited.

•

Facilities reserved but consistently unused may be reassigned and subject to applicable fees.

•

The Department may designate maintenance closures, turf recovery periods, emergency
closures, or other temporary restrictions.

When assigning facilities, the Department may consider:
•

Resident and non-resident participation;

•

Joint use opportunities;

•

Seasonal operational requirements;

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•

Facility availability; and

•

Overall community benefit.

Where organizations cannot agree on shared use, the Director or Designee shall determine facility
assignments.
6.2 Maintenance
Routine turf maintenance includes seasonal field closures for maintenance and fertilization as
scheduled by the Department.
6.3 Department Use
The Department reserves the right to conduct leagues, tournaments, programs, special events,
emergency operations, and other governmental activities at any athletic facility.
Reasonable efforts will be made to minimize conflicts with approved schedules.
6.4 Provisional Use
All agreements between an ASA and another organization involving Department athletic facilities
require prior approval by the Director or Designee.
Organizations wishing to conduct clinics, camps, workshops, or similar activities shall submit
requests at least thirty (30) days before the proposed activity.
Individual teams requesting fundraising tournaments shall submit requests through their affiliated
ASA, which remains responsible for compliance with this Policy. Refer to Section 5.2.
SECTION 7 - HOURS OF OPERATION
Unless otherwise approved by the Director, parks are open daily from 6:30 a.m. until 10:30 p.m.,
refer to Park Rules Ordinance.
All scheduled athletic activities shall be concluded by 10:30 p.m., unless otherwise authorized by
the Director or Designee.
SECTION 8 - UTILITIES AND ATHLETIC FIELD LIGHTING
The City shall provide water service to City-owned athletic facilities. The City shall not be
responsible for utility costs associated with facilities that are not owned and maintained by the City.
Athletic Sports Associations (ASAs) utilizing lighted athletic facilities shall maintain a seasonal
lighting account with the Department. Each ASA shall receive eight (8) hours of athletic field
lighting per month per year, beginning October 1st thru September 30th, at no charge, credited
to its league lighting account. Lighting usage exceeding the monthly allowance shall be billed at
Thirty-Five Dollars ($35.00) per hour, per field, or at such rate as may be established by the City
Council through the adopted Fee Schedule.

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Lighting schedules shall be submitted at least two (2) weeks prior to the beginning of each playing
season. ASAs may schedule lighting through the Department's designated reservation system or by
Department staff, as authorized by the Director or Designee.
Each ASA shall submit anticipated field lighting schedules and prepay forecasted lighting costs no
later than two (2) weeks prior to the beginning of each season. Actual lighting usage shall be
verified by the Department through the City's lighting management system, and each ASA account
shall be reconciled by applying any outstanding balance or account credit to the following season.
Failure to pay any outstanding lighting invoice shall result in suspension of lighting privileges until
the account has been paid in full. During any period of suspension, lighting reservations shall be
scheduled only by the Department after payment has been received.
Where Musco lighting control systems are installed, authorized users may receive seasonal remote
access upon submission of approved lighting schedules and pre-payment in full of anticipated
scheduled usage.
Unless otherwise approved by the Director or Designee:
•

No more than three (3) authorized users may be designated for each ASA.

•

Access shall be granted on an annual basis beginning October 1 thru September 30.

•

Access may be suspended or revoked at any time.

•

Automated lighting access does not authorize facility use outside approved reservations.

SECTION 9 - ATHLETIC FIELD LIGHT CREDIT PROGRAM
The Athletic Field Light Credit Program recognizes Athletic Sports Associations (ASAs) that
voluntarily contribute labor, materials, equipment, or other resources that improve City athletic
facilities for the common benefit of park users.
Light credits shall:
•

Be applied only to the ASA's athletic field lighting account;

•

Have no cash value;

•

Not be transferable to another organization or account; and

•

Be issued only after verification and approval by the Director or designee.

The Director or Designee may require documentation supporting any request for credit, including
receipts, invoices, volunteer work logs, photographs, or other evidence demonstrating the value and
completion of the work.
Unless otherwise approved by the Director, eligible credits include:
Activity
One-time capital improvement
Recurring Park maintenance/improvements

Credit
50% of actual pre-tax cost
$50 per occurrence, up to $300 per month

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Activity
City use of ASA-owned athletic equipment

Credit
$35 per occurrence

The Director or Designee shall determine whether work qualifies as a common benefit
improvement and the amount of credit awarded.
SECTION 10 - CONCESSION, STORAGE, AND RESTROOM BUILDINGS
The Department may assign concession stands, storage buildings, and restroom facilities to Athletic
Sports Associations (ASAs) on a seasonal basis in conjunction with athletic facility assignments.
Assignment of a building does not create a leasehold interest or exclusive right of possession. The
City retains the right to enter, inspect, maintain, or use any City-owned building at any time.
Organizations assigned concession, storage, or restroom facilities shall:
•

Maintain facilities in a clean, safe, and sanitary condition.

•

Comply with all applicable health, fire, and building regulations.

•

Obtain all permits and inspections required by law.

•

Furnish supplies and equipment necessary for concession operations.

•

Properly dispose of all refuse generated during operations.

•

Keep all exits, electrical panels, and fire protection equipment accessible.

•

Remove all organization-owned property upon expiration or termination of facility
assignment unless otherwise approved.

The City reserves the right to assign facilities for shared use when determined to be in the best interest
of the public.
SECTION 11 - FACILITY KEYS AND BUILDING SECURITY
The Director or Designee may issue keys for authorized use of concession, storage, and restroom
facilities.
Key Access
•

No more than three (3) keys shall be issued per organization for each facility.

•

A refundable Fifty Dollar ($50.00) key deposit shall be paid before keys are issued.

•

Keys shall not be duplicated or transferred.

•

Lost keys shall be reported immediately.

•

All issued keys shall be returned within thirty (30) days following termination of facility
use.

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Keypad Access
Where keypad access is provided, access codes shall be issued to the ASA president or designated
representative, who shall be responsible for appropriate distribution.
•

A $50.00 one-time keypad access fee shall be paid before the code is issued.

•

One access code change per year is permitted at no additional charge. Additional changes
requested before the one-year anniversary shall incur a $25.00 change fee per occurrence.

•

Organizations are responsible for securing the facility and ensuring it remains locked when
unattended.

•

Organizations are responsible for unauthorized access resulting from misuse or unauthorized
distribution of access codes or failure to secure the facility.

SECTION 12 - MAINTENANCE OF PARK AND RECREATIONAL FACILITIES
The City shall maintain City-owned parks and athletic facilities in a manner consistent with
available resources and adopted maintenance standards.
Athletic Sports Associations shall assist the Department by performing routine sport-specific
operational maintenance necessary to conduct league play, including, as applicable:
•

Field preparation

•

Dragging and grooming infields

•

Chalking and striping

•

Installation and removal of athletic equipment

•

Daily game preparation

•

Dugout cleanup

•

Litter removal following activities

•

Flags and banners may be displayed only in approved locations and shall be maintained in
good condition. The Department may remove any flag or banner determined to be damaged,
deteriorated, unsafe, or inappropriate.

•

The City and organizations assigned restroom facilities share responsibility for maintaining
restroom cleanliness and stocking routine supplies as assigned by the Department.

Organizations shall immediately notify the Department of hazardous conditions requiring City
maintenance.
The City reserves the right to temporarily close facilities for maintenance, repairs, weather
conditions, or turf recovery.
Failure to properly maintain assigned facilities may result in reassignment of maintenance
responsibilities, suspension of privileges, or other corrective action.

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SECTION 13 - VANDALISM AND DAMAGE TO PROPERTY
The City and Athletic Sports Associations share responsibility for protecting public property.
Organizations shall report acts of vandalism or property damage immediately upon discovery.
The City shall investigate reported damage and determine responsibility.
Organizations shall be responsible for repairing or reimbursing the City for damage caused by
negligent acts or intentional misconduct of their participants, spectators, employees, contractors, or
volunteers.
The City assumes no responsibility for organization-owned equipment or personal property stored
on City property.
SECTION 14 - FACILITY IMPROVEMENTS AND CAPITAL PROJECTS
Organizations shall not construct, alter, install, or remove improvements on City property without
prior written approval of the Director.
Improvement requests shall include sufficient information for technical review.
Projects requiring permits or City Council approval shall not begin until all approvals have been
obtained.
Approved improvements become part of the City's park system unless otherwise provided in writing.
Capital improvement requests for future City funding shall be submitted no later than February 1
for consideration during the annual budget process.
SECTION 15 - PARK AND ATHLETIC FACILITY ORDINANCES
All organizations, participants, coaches, officials, volunteers, and spectators shall comply with the
City of Alvin Park Rules, as adopted by ordinance and as may be amended.
Violation of any City ordinance may result in removal from City property, suspension of facility
privileges, or other enforcement action authorized by law.
Nothing in this Policy supersedes applicable City ordinances.
SECTION 16 - LIABILITY, INSURANCE, AND WAIVERS
Each Athletic Sports Association shall maintain liability insurance meeting the minimum
requirements established by the City and shall name the City of Alvin as an Additional Insured.
Organizations shall execute all agreements, waivers, indemnification provisions, and releases
required by the City before use of athletic facilities.
Each organization is responsible for the conduct of its officers, employees, coaches, volunteers,
participants, and spectators.

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Organizations shall hold harmless, defend, and indemnify the City to the fullest extent permitted by
law for claims arising from their use of City facilities, except where caused solely by the negligence
of the City.
The Director or Designee may require participant waivers or additional insurance for tournaments,
camps, clinics, or special events when warranted by the nature of the activity.
SECTION 17 - PARKING
Vehicles shall be parked only in designated parking areas and shall not obstruct fire lanes, emergency
access routes, sidewalks, maintenance access points, drive aisles, or parking spaces reserved by law
for individuals with disabilities. Vehicles shall also comply with temporary parking restrictions and
Reserved Parking Areas established in an approved Parking Plan provided by the organization, see
also Section 5 Tournament Use.
Organizations are responsible for all hosted activities related to parking and traffic management.
When required by the Director or Designee, the host shall submit a Parking and Traffic Management
Plan.
The host shall furnish, install, maintain, and remove all temporary parking signs, barricades, cones,
and traffic control devices necessary to implement the approved Parking and Traffic Management
Plan, unless otherwise authorized by the Director or designee.
The host shall make reasonable efforts to obtain voluntary compliance with parking requirements
before initiating enforcement actions. When enforcement becomes necessary, including towing, such
actions shall be coordinated in accordance with the approved Parking and Traffic Management Plan
and applicable law. All costs associated with parking management, enforcement, and towing shall
be the responsibility of the host.
Nothing in this section limits the City's authority to take immediate action to protect public safety,
maintain emergency access, or safeguard City property.
SECTION 18 - EMERGENCIES, ACCIDENTS, AND INCIDENT REPORTING
Organizations shall immediately report all accidents requiring professional medical treatment.
Maintenance-related hazards or unsafe facility conditions shall be reported to the Department no later
than the beginning of the next business day.
After-hours emergencies requiring immediate attention shall be reported through the Alvin Police
Department, which will notify the appropriate on-call City personnel.
Organizations shall cooperate with any investigation involving accidents, injuries, or property
damage occurring during their use of City facilities.
SECTION 19 - APPEALS AND TERMINATION
19.1 Appeal
An organization denied Athletic Sports Association (ASA) designation may submit a written appeal
to the Director or Designee.

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The written appeal shall be submitted within thirty (30) days of the denial, but no later than October
30 of the applicable application year and shall include sufficient documentation demonstrating that
the deficiencies resulting in the denial have been corrected and that the organization otherwise meets
the eligibility requirements of this Policy.
The Director or Designee shall review the appeal and determine whether sufficient grounds exist to
warrant further consideration. If the appeal is determined to have merit, it shall be forwarded to the
Parks and Recreation Advisory Board for review and recommendation. Appeals recommended for
approval by the Parks and Recreation Advisory Board shall be forwarded to the City Council for
final consideration. The decision of the City Council shall be final.
Organizations whose appeal is denied may submit a new application during the next annual
application period.
19.2 Voluntary Termination
An Athletic Sports Association may voluntarily terminate its designation and use of City athletic
facilities by submitting written notice to the Director or Designee.
Upon receipt of the notice, the Director or Designee shall conduct a final inspection of all assigned
facilities, collect all issued keys, verify that all outstanding lighting charges and other fees have been
paid, and process any refundable deposits in accordance with this Policy.
19.3 Involuntary Termination
Failure of an Athletic Sports Association (ASA), Non-ASA organization, or individual team to
comply with the provisions of this Policy may result in suspension of facility use privileges,
termination of ASA designation, forfeiture of refundable deposits, or other remedies authorized by
this Policy.
Prior to involuntary termination, the Director or Designee shall provide written notice identifying the
violation(s) and allow the organization a reasonable opportunity to bring the violation(s) into
acceptable and sustained compliance, unless immediate action is necessary to protect public safety
or City property.
19.4 Effect of Termination
Upon termination of facility use privileges or ASA designation:
•

All athletic facility, building, and lighting assignments shall immediately terminate.

•

All issued keys and access devices shall be returned to the Department.

•

Any outstanding fees, charges, or other financial obligations shall remain due and payable.

•

Refundable deposits shall be returned following final inspection, less any authorized
deductions for damages, unpaid fees, or other obligations.

•

Organization-owned equipment, materials, and personal property shall be removed from City
property within the time established by the Director or Designee.

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SECTION 20 - APPLICATION REQUIREMENTS
20.1 Annual Application
Each Athletic Sports Association seeking initial or continued designation shall submit a complete
Annual Application to the Department no later than September 15 of each year.
The application shall include:
•

Proof of general liability insurance naming the City of Alvin as an Additional Insured.

•

The organization's most recent financial statement, if requested by the Director or Designee.

•

A current list of the organization's Board of Directors including title and best contact phone
and email for each.

•

Primary contact representative(s) including name, title and best contact phone and email.

•

Tryout, practice, game, tournament, and athletic field lighting schedules submitted at least
two (2) weeks prior to the beginning of each season.

•

Signed Statement of Acknowledgment and Hold Harmless Agreement.

•

A Five Hundred Dollar ($500.00) refundable damage deposit, if applicable, for the use of
concession stands, storage buildings, or restroom facilities.

•

A Fifty Dollar ($50.00) refundable deposit for each building key issued.

•

Any additional agreements or documentation required by the Department, including
equipment storage agreements, when applicable.

•

Proof of current IRS determination letter

•

Participation Statistics

The Director or Designee may require additional information reasonably necessary to verify an
organization's eligibility or compliance with this Policy.
20.2 Incomplete Applications
Applications that are incomplete or fail to include the required information or supporting
documentation may be deemed incomplete by the Department. Incomplete applications may delay,
suspend, or prevent approval of Athletic Sports Association designation or the use of City athletic
facilities until all required materials have been submitted.
20.3 Continuing Obligation
Organizations shall notify the Department of any material changes to the information submitted in
the application during the term of the facility assignment, including changes in insurance coverage,
nonprofit status, board membership, or primary contact information.

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STATEMENT OF ACKNOWLEDGMENT AND HOLD HARMLESS AGREEMENT
On behalf of the organization identified below, I acknowledge that I have received, read, and
understand the City of Alvin Athletic Facilities Use Policy.
I certify that I am authorized to execute this Statement of Acknowledgment on behalf of the
organization and that the organization agrees to comply with all provisions of the Athletic Facilities
Use Policy, all applicable City ordinances, and all lawful directives issued by the City of Alvin
governing the use of City parks and athletic facilities.
I further acknowledge and agree that:
1. Compliance with the Athletic Facilities Use Policy is a condition of obtaining and
maintaining Athletic Sports Association (ASA) designation and the privilege of using City
athletic facilities.
2. Failure to comply with the Athletic Facilities Use Policy may result in suspension or
revocation of facility use privileges, termination of ASA designation, forfeiture of applicable
deposits, assessment of damages, or other actions authorized by the Policy.
3. The organization is responsible for ensuring that its officers, directors, employees, coaches,
volunteers, participants, contractors, and representatives comply with the Athletic Facilities
Use Policy while using City property.
4. The organization accepts responsibility for any damage to City property resulting from the
negligent or wrongful acts or omissions of the organization, its officers, directors, employees,
coaches, volunteers, participants, contractors, or agents and agrees to reimburse the City for
the reasonable cost of repair or replacement.
5. To the fullest extent permitted by Texas law, the organization agrees to defend,
indemnify, and hold harmless the City of Alvin, its elected officials, officers, employees,
agents, volunteers, and representatives from and against any and all claims, demands,
causes of action, damages, losses, liabilities, judgments, costs, and expenses, including
reasonable attorney's fees, arising out of or resulting from the organization's use of City
athletic facilities or the acts or omissions of the organization, its officers, directors,
employees, coaches, volunteers, participants, contractors, or agents, except to the extent
caused by the sole negligence or willful misconduct of the City of Alvin.
6. The organization acknowledges that the City of Alvin assumes no responsibility for loss of
or damage to organization-owned equipment, supplies, materials, or other personal property
stored or left on City property. Any such property is stored at the organization's sole risk.
7. This Statement of Acknowledgment supplements, and does not replace, any insurance
requirements, facility use agreements, or other contractual obligations required by the City
of Alvin.
By signing below, I certify that I am authorized to bind the organization to the terms of this Statement
of Acknowledgment and Hold Harmless Agreement.

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ORGANIZATION INFORMATION
Organization Name: _____________________________________________________________
Authorized Representative Name: _______________________ Title: ____________________
Signature: ___________________________________________

Date: ___________________

Telephone: _________________________ Email: _____________________________________

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Appendix A
Approved Athletic Sports Associations
This Appendix A is part of the City of Alvin Athletic Facilities Use Policy entered into
between the City of Alvin and the Alvin Sports Association, hereinafter referred to as “ASA.” This
Appendix reflects the list of organizations who have met the requirements outlined in the City of
Alvin Athletic Facilities Use Policy and qualify as part of the ASA.
Those organizations qualifying as part of the ASA for the 2026 - 2027 year are:

Association Name

Primary Park Assignment

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AGENDA COMMENTARY
Meeting Date: 9/17/2026
Department:

Parks and Recreation

Contact: Dan Kelinske, Director of Parks and
Recreation

Agenda Item: Consider Resolution 26-R-37, adopting the revised 2026 Alvin Senior Center Rules
and Regulations; establishing an effective date; and setting forth other matters related
thereto.
Type of Item: Resolution
Summary: The Alvin Senior Center Rules and Regulations is a document which identifies the
mission, participant eligibility, management, reservations, and overall operational guidelines related to
the Alvin Senior Center. At the regular meeting of the Senior Citizen Board on August 10, 2026, the
Board reviewed and unanimously recommended the revisions to the current Senior Center Rules and
Regulations, originally adopted by Resolution 22-R-14 on June 16, 2022.
Proposed Changes

Reason

Change the language to "No equipment may be Remove the abbreviated version of television
removed from the Senior Center without prior "TV" and remove VCR.
written authorization from the Director of the
Parks and Recreation Department. This applies
to all Senior Center equipment including, but not
limited to, cordless microphone, lectern, fitness
equipment,
televisions
and
audiovisual
equipment."
Remove language "Please no parking at Jodie's Additional parking is already offered in Stanton's
Hair Salon"
parking lot, and Jodie's Hair Salon is no longer
in business
Change
language
to
include
"secure.rrec1.com/TX/alvin-tx/catalog"

website Online reservations are offered

Change language to "Rental reservations may Reduce the time from twelve (12) months to six
not be made more than six (6) months in (6) months, allowing more flexibility for making
advance"
advanced reservations
Change language to "Payment for rental period Increase the minimum time from two (2)
shall be paid in full in person or online seven (7) business days to seven (7) business days to
business days prior to rental date. Payment ensure reservations are paid in full in ample time
made within seven (7) business days of rental
date, excluding holidays, must be in cash or

Page 78 of 96

credit card.

Remove "Daytimers, Monsanto/Solutia Retiree These groups no longer hold meetings at the
Club, Mustang Club"
Senior Center
Eliminate 501c3 non-profit designation

Allow for more
designations

variations

of

non-profit

Change language to "Seniors in need of Pre-planning for the participant will help ensure
assistance to participate shall bring an attendant a relaxing, fun and safe experience
or caregiver
Staff recommends approval of Resolution 26-R-37
Funding Expected: Revenue

Expenditure

Funding Account:

Amount:

N/A

X

Budgeted Item: Yes

No

N/A

1295 Form Required? Yes

No

Legal Review Required:

N/A

Required

Date Completed:

Finance Review Required:

N/A

Required

Date Completed:

Supporting documents attached:
1.
Res 26-R-37; Senior Center Rules and Regulations
2.
Exhibit A; Senior Center Rules & Regulations; redlined
Recommendation: Move to approve Resolution 26-R-37, adopting the revised 2026 Alvin Senior
Center Rules and Regulations; establishing an effective date; and setting forth
other matters related thereto.
Reviewed by Department Head, if applicable:
Reviewed by City Attorney, if applicable:

Reviewed by Chief Financial Officer, if applicable:
Reviewed by City Manager, if applicable: X

Page 79 of 96

RESOLUTION 26-R-37
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF ALVIN,
TEXAS, ADOPTING THE 2026 ALVIN SENIOR CENTER – RULES AND
REGULATIONS; AND SETTING FORTH OTHER MATTERS RELATED
THERETO.
WHEREAS, the Alvin Senior Center is a public facility owned by the City of Alvin
where Seniors in the Alvin area can meet for social, recreational, educational, and fitness
opportunities; and
WHEREAS, the Alvin Senior Center is available for other community-related activities
and programs for which rules and regulations are needed to govern the rental of this facility; and
WHEREAS, the City Charter provides that the rules and regulations established by the
City Council may be changed from time to time to meet the needs of the Senior Citizen Center;
and
WHEREAS, the Alvin Senior Center – 2 0 2 6 Rules and Regulations, attached hereto as
Exhibit “A,” and incorporated herein by reference, upon review and consideration by the City
Council, deem it in the public interest to authorize this action, NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALVIN, TEXAS,
THAT:
Section 1. Findings. The foregoing recitals are hereby found to be true and correct and are
hereby adopted by the City Council and made a part hereof for all purposes as findings of fact.
Section 2. Proceedings. That the 2026 Alvin Senior Center – Rules and Regulations attached
hereto as Exhibit “A” are hereby adopted.
Section 3. Open Meetings. It is hereby officially found and determined that the meeting at
which this resolution was passed was open to the public as required and that public notice of the
time, place and purpose of said meeting was given as required by the Open Meetings Act, Chapter
551 of the Texas Government Code.
Section 4. Effective Date. This resolution shall take effect upon its adoption.
PASSED AND APPROVED on this the 17th day of September 2026.
CITY OF ALVIN, TEXAS

ATTEST

By: _________________________________
Gabe Adame, Mayor

By: _____________________________
Dixie Roberts, City Secretary

Page 80 of 96

ALVIN SENIOR CENTER
2026 2022 RULES AND
REGULATIONS

PARKS AND RECREATION DEPARTMENT
Exhibit A to Resolution 26-R-37

Page 81 of 96

ALVIN SENIOR CENTER

MISSION STATEMENT
The Alvin Senior Center is a community gathering place where adults age 50+ in the Alvin
area can meet for social, recreational, educational and fitness opportunities. The Alvin
Senior Center is also offered for rental space to Alvin community members.
ELIGIBILITY FOR SENIOR CITIZEN PROGRAMS
The Alvin Senior Center programs are designed for adults aged 50 years and older, living
in the Alvin area, who are independent and can care for their own personal needs. In
the event a participant needs a caregiver or attendant dedicated to their needs, that
caregiver or attendant shall be allowed to accompany the participant at the sole expense
and responsibility of the participant. The attendant shall be considered a separate
participant. The spouse of a participant not meeting the age qualification of 50 years of
age or older shall be allowed to accompany his/her spouse to any/all programs he/she
has registered as a separate participant subject to any/all applicable fees/charges.
A meal program is administered by Actions, Inc. an independent agency established to
plan and coordinate services for older adults. To participate in any Actions program,
persons must meet the guidelines set forth by Actions, Inc. Transportation to and from
the Center is provided through Actions. Further information regarding the Actions
program is available from the site director during Actions operational times, or by calling
(281) 585-4677.
OWNERSHIP AND MANAGEMENT OF CENTER
The Alvin Senior Center is a public building owned by the City of Alvin. Management of
the Center is supervised by the City of Alvin Parks & Recreation Department. A site
manager provides daily management of the facility.
OTHER FUNCTIONS AND USES
The Senior Center may be used by other individuals and groups according to the rules
and regulations for operation, use, and rental of Alvin Senior Center which have been
approved by the City Council.

2026 Senior Center Rules & Regulations

Page 2 of 10
Page 82 of 96

Rental Rules
_____ 1. Animals Prohibited – No animals are permitted in or around the Senior Center
except service animals or approved by the Senior Center Manager.
_____ 2. No Smoking or Alcoholic Beverages – No alcoholic beverages are permitted in
or around the Senior Center. Smoking is prohibited inside the facility by City
Ordinance.
_____ 3. Equipment – The TV, VCR, or any other equipment shall not be removed from
the Senior Center unless expressed written authorization by the Director of
Parks and Recreation. No equipment may be removed from the Senior Center
without prior written authorization from the Director of the Parks and Recreation
Department. This applies to all Senior Center equipment including, but not
limited to, cordless microphone, lectern, fitness equipment, televisions and
audiovisual equipment.
_____ 4. Decorations –Decorations may not be displayed in a manner that would
damage, puncture, or leave residue upon removal. (ex. thumbtacks, tape,
staples, etc.).
_____ 5. Open Flames – The use of open flames and flammable material is not allowed
inside the Senior Center. These include but are not limited to, torches, incense
burners, charcoal grills and candle center pieces. Exceptions may be granted
for the use of small flame producing devices such as candles on cakes and in
ceremonies, and sterno-type materials used to maintain food temperature.
_____ 6. Thermostat Controls – The user shall not attempt to adjust the thermostat
controls. Users of the Center may be held liable for any damage caused from
tampering with these instruments.
_____ 7. Personal Losses and Damages – The City of Alvin is not responsible for lost,
damaged or misplaced property placed in or on its facilities or grounds.
Furthermore, the City of Alvin is released and discharged from any and all
liability for loss injury, or damage to persons or property that may be sustained
arising out of the use or occupancy of the Senior Center and its grounds.
_____ 8. Parking – Parking is available at the Senior Center in designated areas only.
Additional parking is located across the street at the Stanton’s overflow lot.
Please do not park at Jodie’s Hair Salon.
_____ 9. Clean-Up – Failure to properly clean the reserved area will result in a forfeiture
of the room rental deposit (if applicable) and/or subject to actual clean and
repair costs.
A. All spillages will be properly cleaned.

2026 Senior Center Rules & Regulations

Page 3 of 10
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B. All floors including restrooms and kitchen must be swept and hightraffic areas mopped.
C. The kitchen, if used, must be thoroughly cleaned, including floors, walls,
appliances, sinks and counters.
D. All trash and debris must be removed from the building and parking lot
and placed in the onsite dumpster provided in the rear of the building or
removed from the premises.
E. All tables and chairs must be returned to their original location.
_____ 10. Damages to Center – The renter is responsible for any damages caused during
their rental times. To the extent the deposit is insufficient to pay for all the
damages the renter shall be liable for the difference.
_____ 11. On Site Representative – The renter or his/her designated representative, is
required to be present at the Alvin Senior Center and must be available to City
personnel during the entire course of the rental period.
_____ 12. Facility Monitor and Access – A City representative will be on duty to open the
Center. This individual will also secure the Center upon the conclusion of the
rental. The renter and City representative are responsible to check the reserved
area before and after the rental period for damage and cleanliness.
_____ 13. Advertising – The use of the Alvin Senior Center by an individual or group does
not constitute endorsement of that individual, group, vendor, agency,
philosophy, opinion or product by the Center or the City of Alvin. No
advertisement or announcement implying endorsement will be permitted. All
promotional or advertising copy that includes the Alvin Senior Center name
must be approved prior to release by the Manager of the Center or a designated
representative.
_____ 14. Abuse of Operational Rules – Any person who abuses the operational rules or
any other laws or policies applicable to the Center may be required to vacate
the Center and may be barred from further use of the Center.
_____ 15. Contacts – For building concerns or questions contact on-call personnel. In the
event of an emergency dial 911. For police non-emergency call 281-388-4370.
_____ 16. Marquee Use – The marquee use shall be at the discretion of the Department
Director with the primary use for advertisement related to senior center
programs, trips and related information
1.

Reservation Requirements

2026 Senior Center Rules & Regulations

Page 4 of 10
Page 84 of 96

A. Reservations may be made by contacting the City of Alvin Senior Center, 309
West Sealy, Alvin, Texas 77511, or by calling or 281-388-4298 or online at
secure.rec1.com/TX/alvin-tx/catalog.
B. Senior activities and programs will have priority use of the Center. All other
reservations will be taken on a first-come, first-serve basis.
C. Rental reservations may not be made more than twelve (12) six (6) months in
advance.
D. Groups or individuals may not reserve a rental space on a standing, weekly basis
for more than six months. This will allow the renter time to locate a permanent
meeting place. Future rental periods and/or extension of rentals will be evaluated
by the Manager of the Alvin Senior Center.
E. Reservations shall be made by an adult (18 or older) having a minimum of three
(3) hours which includes setup and cleanup by renter.
F. Senior Center order of priority usage:
• Senior Center activities and programs.
• Programs conducted and/or sponsored by the city.
• Senior Group meetings/events.
• Room rentals and reservations.
2.

Right of Entry: The City may enter upon the Senior Center at any time for any
purpose necessary, incidental to or connected with any other program’s use of the
Senior Center or in the exercise of the City’s governmental functions. Any such reentry shall not constitute a trespass or create a cause of action for damages against
the City.

3.

Cancellations – All cancellations of rentals must be requested in writing to the Senior
Center Manager or Center staff. The following refund schedule will apply:
• Two week or more notice: Full refund less a $25 refund processing fee.
• Less than two-week notice: $75.00 Cancellation Fee, $25.00 Refund
Processing Fee

4.

Fees - The rental fees for the Alvin Senior Center can be found in Chapter 28 of the
Comprehensive Fee Ordinance. The hourly rental fees will be calculated by the half
hour and hour only.
• Deposit is required at the time of reservation.
• Payment for rental period shall be paid in full in person or online two (2)
business days prior to rental date seven (7) business days prior to rental date.
• Payment made within two (2) seven (7) business days of rental date, excluding
holidays, must be made in cash or credit card.

5.

Senior Groups

2026 Senior Center Rules & Regulations

Page 5 of 10
Page 85 of 96

A. Definition
A Senior group is defined by the Alvin Senior Center staff as an organization
having at least ninety (90%) percent of its membership fifty (50) years of age or
older with its mission or common purpose benefitting community members fifty
(50) years of age or older in the Alvin area.
B. Determining Senior Center Use
Use of the Alvin Senior Center facilities shall be determined by “historical
precedent” (Grandfather Clause). “Historical Precedent”, for the purpose of this
document, is defined to mean “that particular senior group which has been first to
establish a continued use of the Alvin Senior Center.”
These groups include: Alvin Area Retired Teachers
Alvin Museum Society
Daytimers
Gulf Coast Alvin Quilters Guild
Lone Star Daylily Society
Monsanto/Solutia Retiree Club
Mustang Club
Purple Cats Chapter Red Hat Society
South Park Senior Adults
C. Benefits
(1) One (1) meeting/event per month at no cost within any room or combination
of rooms within the Senior Center, includes access to audio / visual
equipment
(2) A separate second meeting/event is permissible at no cost providing it meets
the following conditions:
• Open to the public with no membership requirements
• Provide a service or benefit to the Alvin area adults aged 50 or older
• Does not conflict with scheduled Senior Center activities
If more than two (2) meetings/events are scheduled by a senior group during
a calendar month, the senior group shall pay the applicable fees for the third
or succeeding meeting/event.
(3) On Site Storage
• Items used by organizations on a regular basis may be stored at the
Senior Center when and where space is available. Seasonal decorations
used annually should be stored elsewhere.
• Food items shall be canned or securely packaged. Opened packages of
food or condiments shall be removed immediately.
• No flammable items shall be stored. Flammable items include, but are
not limited to; spray cans, hand sanitizer, acetone, WD40, matches,
lighters, and candles.

2026 Senior Center Rules & Regulations

Page 6 of 10
Page 86 of 96

•
•
•
•

All storage spaces should be cleaned out annually, overseen by Senior
Center Staff.
The City of Alvin and the Alvin Senior Center are not responsible for loss
or theft of items stored at the Center.
No right of privacy.
Senior Center Staff reserves the right to change/modify storage
availability.

D. Expectations
(1) Follow the Senior Center Rules and Regulations.
(2) Notify Staff of Changes in contact information and change in reservation
schedule
(3) Comply with start and end times outlined in Senior Group Application.
6. Non-profit Organizations - A qualified, non-profit shall be defined as a group or
organization in possession of an active 501c3 with proof of non-profit status. The
deposit for a non-profit organization will be waived. An hourly rental fee of $55 will be
charged.
7. Governmental Entities – Rental fees will not be charged to local or other governmental
entities desiring to use the Alvin Senior Center if the request is made on official
stationery of the governmental entity, and the Alvin Senior Center will be used for a
governmental purpose.
8. Meeting Room Facilities and Capacities:
A. West side assembly room rental includes the room, bathrooms, and kitchen
facilities and has a maximum capacity of 229 persons.
B. East side assembly room rental includes the room space, bathrooms, kitchen
facilities and has a maximum capacity of 80 persons.
C. Exercise Room includes the room space. This room may only be used in
conjunction with an existing rental/reservation of the east side room and has a
maximum capacity of 150 persons.
D. Craft room and/or Board room includes the room, bathrooms, and has a maximum
capacity of 25 persons per room. No kitchen facilities are provided.
9. Available Rental Times
West Side Assembly Room
Monday – Friday
Saturday - Sunday

2026 Senior Center Rules & Regulations

7:30 AM – 10:30 PM
7:30 AM – 10:30 PM

Page 7 of 10
Page 87 of 96

East Side – Assembly Room
Monday – Friday
Saturday – Sunday

7:30 AM – 10:30 PM
7:30 AM – 10:30 PM

Craft Room and/or Board Room
Monday – Friday
Saturday – Sunday

7:30 AM – 10:30 PM
7:30 AM – 10:30 PM

10. Youth Group Restrictions – It is recommended groups composed of youth 17 years of
age and younger must have one (1) adult 18 years of age or older present at all times
for each ten (10) youths in attendance.
11. Indemnification - The renter/group is responsible for the acts or omissions of the
renter’s/group’s invitees, licensees, relatives, friends and their invitees or licensees.
The renter/group agrees to indemnify and hold harmless the City of Alvin, its officers,
agents and employees from any and all actions, claims, costs, damages, injuries, and
expenses, including but not limited to attorney’s fees and court costs, arising out of
the use of the Senior Center by the renter. Furthermore, such indemnification shall
apply with respect to all acts or omissions of the renter/group, the renter’s/group’s
invitees, licensees, relatives, friends, and their respective invitees, licensees,
relatives, friends, and their respective invitees or licensees associated with rental use
of the Alvin Senior Center.

Code of Conduct Policy
Purpose
The Alvin Senior Center provides a safe, friendly, and welcoming environment for seniors
to participate in activities, enjoy fellowship and engage in lifelong learning opportunities.
For the safety and benefit of all participants, the following Code of Conduct Policy shall
be observed.
Policy
Participants in Alvin Senior Center Activities shall:
(1)

Treat other participants and staff respectfully and courteously.

(2)

Treat others in the same manner you would like to be treated.

Behavior that constitutes violation of this Policy includes, but is not limited to:
(1)

Loud, disruptive, obscene, hateful, insulting or abusive language.

(2)

Making threats or demonstrating threatening behavior, verbally or in writing,
to participants or staff.

(3)

Violation of smoking ordinances.

(4)

Defacing or destroying any City property.

2026 Senior Center Rules & Regulations

Page 8 of 10
Page 88 of 96

(5)

Activities that negatively affect the health or safety of others.

(6)

Harassing or intimidation of participants or staff with words, gestures, body
language, or any menacing behavior.

(7)

Physical altercations with participants or staff.

(8)

Removal of another participant’s or City property without permission.

(9)

Participating in activities while under the adverse influence of alcohol or
drugs.

(10)

Committing or attempting to commit any activity that would constitute a
violation of any federal, state, or local criminal statute or ordinance.

(11)

Exhibiting illness, poor personal hygiene, and/or related conditions that may
compromise the health or safety of others.

(12)

Clothing containing offensive language, inappropriate length or fit of
clothing that shows undergarments or that is excessively revealing,
including footwear.

(13)

Other behavior that is deemed inappropriate by the Senior Center Manager
or their designee.

Consequences of Policy Violation
Violation(s) of this policy may result in the suspension of participant(s) from Senior Center
activities.
The Senior Center Manager is responsible for ensuring that this policy is maintained. Any
questions or comments concerning this policy should contact the Director of Parks and
Recreation.
Also, please note: The Alvin Senior Center programs are for senior citizens who are
independent and can care for their own personal needs. Seniors are welcome to bring an
attendant or care giver with them in order to enjoy our services and programs in need of
assistance to participate shall bring an attendant or care giver.

2026 Senior Center Rules & Regulations

Page 9 of 10
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EXHIBIT B
RENTAL OF WEST SIDE ASSEMBLY ROOM WITH KITCHEN: (OCCUPANCY 229)
Refundable Deposit – Clean-up/Damage Deposit
$100.00
Assembly Room (Business Hours)
Per/Hr. 3 Hour Min
Resident/Resident Group
$80.00
Nonresident/Nonresident Group
$90.00
Assembly Room (After Business Hours)
Resident/Resident Group
Nonresident/Nonresident Group

$90.00
$100.00

RENTAL OF EAST SIDE ASSEMBLY ROOM WITH KITCHEN: (OCCUPANCY 80)
Refundable Deposit – Clean-up/Damage Deposit
$100.00
Assembly Room (Business Hours)
Per/Hr.3 Hour Min
Resident/Resident Group
$60.00
Nonresident/Nonresident Group
$70.00
Assembly Room (After Business Hours)
Resident/Resident Group
Nonresident/Nonresident Group

$70.00
$80.00

RENTAL EAST AND WEST SIDES ASSEMBLY ROOMS (OCCUPANCY 309)
Refundable Deposit – Clean-up/Damage Deposit
$150.00
Assembly Rooms (Business Hours)
Per/Hr. 3 Hour Min
Resident/Resident Group
$100.00
Nonresident/Nonresident Group
$105.00
Assembly Rooms (After Business Hours)
Resident/Resident Group
Nonresident/Nonresident Group

$110.00
$115.00

RENTAL OF CRAFT ROOM OR BOARD ROOM (OCCUPANCY 25)
(These rooms are available only for rental by adult organizations Mon.-Fri)
Refundable Deposit – Clean-up/Damage Deposit
$100.00
Per/Hr. 3 Hour Min
Resident/Resident Group
$45.00
Nonresident/Nonresident Group
$55.00
RENTAL FOR NON-PROFIT ORGANIZATION
Refundable Deposit – Clean-up/Damage Deposit
Resident/Resident Group

Deposit is waived
Per/Hr. 3 Hour Min
$55.00

RENTAL OF AUDIO / VISUAL EQUIPMENT (1X charge)

$50.00

CANCELATION FEE (Within two weeks of rental date)

$75.00

REFUND PROCESSING FEE

$25.00

2026 Senior Center Rules & Regulations

Page 10 of 10
Page 90 of 96

AGENDA COMMENTARY
Meeting Date: 9/17/2026
Department:

City Manager

Contact: Junru Roland, City Manager

Agenda Item: Discuss the use of Flock cameras in the City of Alvin.
Type of Item: Discussion & Direction
Summary: At the September 3, 2026 City Council meeting, Council member Scott Salter asked for
this item to be placed on the agenda for discussion.
Funding Expected: Revenue

Expenditure

Funding Account:

Amount:

N/A X

Budgeted Item: Yes

No

N/A X

1295 Form Required? Yes

No X

Legal Review Required:

N/A X Required

Date Completed:

Finance Review Required:

N/A X Required

Date Completed:

Supporting documents attached:
1.
FLOCK Agreement; 2024
Recommendation:
Reviewed by Department Head, if applicable:
Reviewed by City Attorney, if applicable:

Reviewed by Chief Financial Officer, if applicable:
Reviewed by City Manager, if applicable: X

Page 91 of 96

Flock Safety + TX - Alvin PD
______________

Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Ashley Boswell
[email protected]
(470) 568-4827

Page 92 of 96

EXHIBIT A
ORDER FORM
Customer:
Legal Entity Name:
Accounts Payable Email:
Address:

TX - Alvin PD
TX - Alvin PD
[email protected]
302 W House St Alvin, Texas 77511

Initial Term:
Renewal Term:
Payment Terms:
Billing Frequency:
Retention Period:

60 Months
24 Months
Net 30
Annual - First Year at Signing.
30 Days

Hardware and Software Products

Annual recurring amounts over subscription term
Item

Cost

Quantity

Total
$65,000.00

Flock Safety Platform
Flock Safety Flock OS
FlockOS ™

Included

1

Included

Included

26

Included

Flock Safety LPR Products
Flock Safety Falcon ®

Subtotal Year 1:

$65,000.00

Annual Recurring Subtotal:

$65,000.00

Discounts:

$65,000.00

Estimated Tax:

$0.00

Contract Total:

$325,000.00

Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party
notice of non-renewal at least thirty (30) days prior to the end of the then-current term.

Special Terms:
Effective Date of the Contract. Term of this Agreement, which shall be 1/31/2024 - 4/30/2029. Term dates include a one-time 3 month extension as
agreed upon by both parties.

Page 93 of 96

Billing Schedule
Billing Schedule

Amount (USD)

Year 1
At Contract Signing

$65,000.00

Annual Recurring after Year 1

$65,000.00

Contract Total

$325,000.00
*Tax not included

Discounts

Discounts Applied

Amount (USD)

Flock Safety Platform

$65,000.00

Flock Safety Add-ons

$0.00

Flock Safety Professional Services

$0.00

Page 94 of 96

Product and Services Description
Flock Safety Platform Items
Flock Safety Falcon ®

Product Description

Terms

An infrastructure-free license plate reader camera that utilizes Vehicle
Fingerprint® technology to capture vehicular attributes.

One-Time Fees

The Term shall commence upon first installation and validation of Flock
Hardware.

Service Description

Installation on existing
infrastructure

One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with
the Flock Safety Advanced Implementation Service Brief.

Professional Services - Standard
Implementation Fee

One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
with the Flock Safety Standard Implementation Service Brief.

Professional Services Advanced Implementation Fee

One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with
the Flock Safety Advanced Implementation Service Brief.

FlockOS Features & Description
Package: Essentials
FlockOS Features

Description

Community Cameras (Full Access)

Access to all privately owned Flock devices within your jurisdiction that have been shared with you.

Unlimited Users

Unlimited users for FlockOS

State Network (LP Lookup Only)

Allows agencies to look up license plates on all cameras opted in to the statewide Flock network.

Nationwide Network (LP Lookup Only)

Allows agencies to look up license plates on all cameras opted in to the nationwide Flock network.

Direct Share - Surrounding Jurisdiction (Full Access)

Access to all Flock devices owned by law enforcement that have been directly shared with you. Have
ability to search by vehicle fingerprint, receive hot list alerts, and view devices on the map.

Time & Location Based Search

Search full, partial, and temporary plates by time at particular device locations

License Plate Lookup

Look up specific license plate location history captured on Flock devices

Vehicle Fingerprint Search

Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate
state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks.

Flock Insights/Analytics page

Reporting tool to help administrators manage their LPR program with device performance data, user and
network audits, plate read reports, hot list alert reports, event logs, and outcome reports.

ESRI Based Map Interface

Flock Safety’s maps are powered by ESRI, which offers the ability for 3D visualization, viewing of floor
plans, and layering of external GIS data, such as City infrastructure (i.e., public facilities, transit systems,
utilities), Boundary mapping (i.e., precincts, county lines, beat maps), and Interior floor plans (i.e.,
hospitals, corporate campuses, universities)

Real-Time NCIC Alerts on Flock ALPR Cameras

Alert sent when a vehicle entered into the NCIC crime database passes by a Flock camera

Unlimited Custom Hot Lists

Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera

Page 95 of 96

By executing this Order Form, Customer represents and warrants that it has read and
agrees all of the terms and conditions contained in the Terms of Service located at
https://www.flocksafety.com/terms-and-conditions
/L1/

The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC.

By:
Name:
Title:
Date:

\FSSignature2\
\FSFullname2\
\FSTitle2\
\FSDateSigned2\

Customer: TX - Alvin PD

By:
Name:
Title:
Date:

\FSSignature1\
\FSFullname1\
\FSTitle1\
\FSDateSigned1\

PO Number:

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