On the agenda: Hendersonville meeting — license plate reader (Apr 28)

CITY OF HENDERSONVILLE
PUBLIC WORKS COMMITTEE
April 28, 2026, Conference Room 1 at 5:30 p.m.
101 Maple Drive North, Hendersonville, TN 37075
I.

Call to Order by the Chairman

II.

Acceptance of agenda

III.

Minutes

1

A. Approval of March 24, 2026, meeting minutes
IV.

Citizens’ Comments

V.

Ordinances and Resolutions

Clary

1.

VI.

VII.

Pages

Reading of Resolution 2026-16, a resolution authorizing the Mayor to sign
a proposal with Tennessee Department of Transportation (TDOT) for a
bridge project over Mansker Creek on Gallatin Pike.

2-4

5-16

Other Agenda Items
17-18

2.

Trash Collection Update

3.

Storm Debris Removal Update (verbal update)

4.

Drakes Creek and Stop 30 Intersection Project (verbal update)

5.

Light Synchronization Project (verbal update)

6.

LED Streetlight Conversion Project (verbal update)

7.

Recycling Discussion

8.

Other Business

Adjournment

Anyone needing accommodations due to disabilities, please contact the ADA Coordinator at 615-822-1016 at least
24 hours prior to the meeting.

1

PUBLIC WORKS COMMITTEE MEETING, March 24, 2026
CONFERENCE ROOM 1, 5:30 pm
Present: Alderman Mark Skidmore (Chairman), Alderman Eddie Roberson (Vice-Chairman), Alderman
Michael Martin (Secretary)
Absent: None
Others Present: Mayor Jamie Clary, COO Jesse Eckenroth, Public Works Director Stephen Winzenread,
Communications Manager Casey LaMarr, Planning Director Keith Free, Assistant Planning Director
Timothy Whitten
Called to order at 5:01 pm
Acceptance of Agenda
Motion: Alderman Roberson
Second: Alderman Skidmore
Vote: Approved unanimously
Motion to Approve February 24, 2025, Public Works Committee meeting minutes
Motion: Alderman Roberson
Second: Alderson Skidmore
Vote: Approved unanimously

Citizens Comments
None
Ordinances and Resolutions
1. Reading of Resolution 2026-09, a resolution accepting the dedication of the completed streets in
Durham Farms, Phase 4, Section 35B in Hendersonville, Sumner County, Tennessee.
City staff confirmed the streets are in substantial compliance with city requirements. This
represents the final section of Durham Farms to be approved.
Motion: Alderman Roberson
Second: Alderman Skidmore
Vote: Approved unanimously

2

2. Reading of Resolution 2026-10, a resolution of the city of Hendersonville authorizing city
monument signs within city limits.
The Monument sign is part of a broader initiative to enhance gateway entry points, particularly
along West Main Street. The project reflects continued investment in older areas of the city.
Funding has been included in the current budget and reviewed by Capital Projects and Planning.
TDOT requires a formal resolution to proceed with permitting. The structure will include
landscaping and lighting and may accommodate future license plate reader cameras. The design
may be replicated at additional entry points throughout the city.
Motion: Alderman Roberson
Second: Alderman Skidmore
Vote: Approved unanimously
Other Agenda Items
3. Trash Collection Update
Service levels remain consistent with minimal missed collections. A total of 88 missed pickups
were reported during the period, with daily misses typically under ten. Residents reported
successful use of the service request portal, with prompt follow-up. Overall, performance
continues to meet expectations.
4. Storm Debris Removal Update (verbal update)
Major debris removal operations from the recent ice storm have concluded. Approximately
116,000 cubic yards of debris were collected. About 24,000 cubic yards have been reduced to
wood chips, with processing ongoing. The costs are aligned with projections and are expected to
finish under budget. FEMA reimbursement will be approximately 75%. State reimbursement will
be approximately 12.5%. The reimbursement timeline is estimated at up to two years.
Hendersonville was noted as being ahead of surrounding jurisdiction in completed debris
removal. Normal limb collection routes have resumed.
5. Drakes Creek and Stop 30 Intersection Project (verbal update)
Progress continues on right-of-way acquisition on tract 9, including legal proceedings for
property access. Permitting through the Army Corps of Engineers and TDEC remains the critical
path. Utility coordination is ongoing.
6. Light Synchronization Project (verbal update)
Bid opening is scheduled for the following week. Discussion included temporary traffic delays
due to construction. Limitations of current signal detection systems and expected improvements
with upgraded synchronization and detection technology.

3

7. Discussion: FY2027 Operating Budget
Draft operating budget focuses on recurring expenses. Projected revenues are approximately
$66 million dollars. Budget initially balanced with no proposed property tax increase. No paving
was included in the operating budget. Paving will be funded through the PIP fund, along with
Police vehicles.
8. Other Business
LED streetlight conversion is approximately 18-20% complete and expected to be completed by
mid-summer. Maple Row traffic signal is now operational following repairs. Committee
members expressed appreciation for staff performance, particularly during storm response.
Discussion included preparation for upcoming severe weather season.

Motion to Adjourn
Motion: Alderman Martin
Second: Alderman Roberson
Vote: Approved unanimously
Adjourned at 6:47 pm

______________________________________________________
Mark Skidmore, Chairman

4

RESOLUTION 2026-16
Sponsor: Clary
A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A PROPOSAL WITH
TENNESSEE DEPARTMENT OF TRANSPORTION (TDOT) FOR A BRIDGE
PROJECT OVER MANSKER CREEK ON GALLATIN PIKE
WHEREAS, the Tennessee Department of Transportation (“TDOT”) proposes to construct a
road improvement project in the City of Hendersonville (the “City”), designated as Federal
Project No. BR-NH-6(143), State Project No. 19025-0232-94, 19025-3232-94, 19025-2232-04,
19025-1232-94, described more particularly as “(Gallatin Pike), Bridge over Mansker Creek,
LOM 22.84 (IA) Route: SR-6” (the “Project”); and
WHEREAS, TDOT requires the City to enter into a standard proposal agreement approved by
this governing body prior to the Project proceeding:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF MAYOR AND
ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, that the Mayor is hereby
authorized to sign the Proposal with the Tennessee Department of Transportation as attached hereto as
Exhibit A, relative to the above referenced Project.
Adopted this the ____ day of ________________, 2026.
APPROVED:
__________________________
JAMIE CLARY, Mayor
ATTEST:
_________________________________________
TAMARA INGERSOLL, City Recorder
APPROVED AS TO FORM AND LEGALITY:
_________________________________________
LANCE A. WRAY, City Attorney

5

LEGISLATIVE HISTORY
Resolution 2026-16

Sponsor: Clary
Committee: Public Works
Date of Committee Meeting: April 28, 2026
Committee Recommendation:
BOMA Reading:

6

Exhibit A

ST ATE OF TENNESSEE
DEPARTMENT OF TRANSPORTATION
REGION 3 RIGHT OF WAY DIVISION
6601 CENTENNIAL BOULEVARD
NASHVILLE, TENNESSEE 37243-0360
(615) 350-4200
WILL REID, P.E.

BILL LEE

COMMISSIONER OF TRANSPORTATION

GOVERNOR

DATE: APRIL 16, 2026

Mayor Jamie Clary
City of Hendersonville
101 Maple Drive N
Hendersonv, TN 37075
RE:

Proposal for Acceptance
STATE PROJ. #:19025-0232-94, 19025-1232-94, 19025-2232-94, 19025-3232-94
FED PROJ. #: BR-NH-6(143)
COUNTY(s) Davidson
PIN#: 124226.00
DESCRIPTION :(Gallatin Pike), Bridge over Mansker Creek, LM 22.84 (IA)
Route: SR-6

Dear Mayor Clary:
Enclosed you will find an original and two (2) copies of a proposal to be presented before your
agency councilmembers for acceptance of same by Ordinance or Resolution, whichever is
applicable.
Following acceptance, two (2) copies of the proposals should be returned to me, each
accompanied by a certified copy of the Ordinance or Resolution, whichever is applicable.
Please note on the original Ordinance or Resolution the book and page number where same
has been properly recorded. A sample Resolution is enclosed should the city not already have
one available.
It is important that this proposal be accepted as soon as possible in order not to delay the
project from being let to contract as scheduled. If you have any questions or anticipate any
delay in the acceptance of the proposal, please feel free to call me.
Sincerely yours,

f:ttruAfrm ~I~

Houston Greer
OTOOT Regional ROW Transportation Manager II
Phone: 615-350-4217 4
Enclosures:

Proposals (Originals & 2 copies)
Sample Resolution
Plans

7

Federal Project Number: BR-NH-6(143)«Fed_proj_»
State Project Number: 19025-0232-94, 19025-3232-94, 19025-2232-94, 19025-1232-94

PROPOSAL
OF THE DEPARTMENT OF TRANSPORTATION OF THE STATE OF TENNESSEE
TO THE CITY OF HENDERSONVILLE, TENNESSEE:

The DEPARTMENT OF TRANSPORTATION of the State of Tennessee, hereinafter
"DEPARTMENT", proposes to construct a project in the City of Hendersonville, Tennessee,
hereinafter "CITY", designated as Federal Project No. BR-NH-6(143), State Project No. 190250232-94, 19025-3232-94, 19025-2232-94, 19025-1232-94 , that is described as "(Gallatin Pike),
Bridge over Mansker Creek, LM 22.84 (IA) Route: SR-6", provided the CITY agrees to
cooperate with the DEPARTM NT as set forth in this proposal, so that the general highway
program may be carried out in accordance with the intent of the General Assembly of the State.
Accordingly, the parties agree as follows:
1. That in the event any civil actions in mverse condemnation or for damages are
instituted by reason of the DEPARTMENT, or its contractor, going upon the highway right-ofway and easements, and constructing said project in accordance with the plans and as necessary
to make the completed project functional, the CITY will notify in writing the Attorney General
of the State, whose address is 425 Fifth Avenue North, Nashville, Tennessee, 37243, of the
institution of each civil action, the complaint and all subsequent pleadings, within ten ( 10) days
after the service of each of the same, under penalty of defending such actions and paying any
judgments which result therefrom at its own expense.
2. The CITY will close or otherwise modify any of its roads, or other public ways if
indicated on the project plans, as provided by law.
3. The CITY will transfer or cause to be transferred to the DEPARTMENT without cost
to the DEPARTMENT, all land owned by the CITY or by any of its instrumentalities as required
Rev. 04/26/2024

8

Federal Project Number: BR-NH-6( 143)«Fed_proj_»
State Project Number: 19025-0232-94, 19025-3232-94, 19025-2232-94, 19025-1232-94

for right-of-way or easement purposes, provided such land is being used or dedicated for road or
other public way purposes.
4. Where privately, publicly or cooperatively owned utility lines, facilities and systems
for producing, transmitting or distributing communications, power, electricity, light, heat, gas,
oil, crude products, water, steam, waste, storm water not connected with highway drainage, and
other similar commodities, including publicly owned facilities such as fire and police signal
systems and street lighting systems are located within the right-of-way of any road or other
public way owned by the CITY or any of its instrumentalities, the CITY agrees that it will take
any action necessary to require the removal or adjustment of any of the above-described facilities
as would conflict with the construction of the project. But the foregoing may not be a duty of the
CITY since it shall become operative only after the DEPARTMENT has been unsuccessful in its
efforts to provide for said removals or adjustments for the benefit of the CITY.
The foregoing does not apply to those utility facilities which are owned by the CITY
or one of its instrumentalities, it being understood that the CITY has the duty to relocate or adjust
such facilities, if required, provided the CITY is notified to do so by the DEPARTMENT with
detailed advice as to this duty of the CITY.
5. The CITY will maintain any frontage road to be constructed as part of the project.
6. After the project is completed and open to traffic, the CITY will accept jurisdiction and
maintenance such parts of any existing DEPARTMENT highway to be replaced by the project,
as shown on the attached map.
7. The CITY will make no changes or alter any segment of a road on its road system that
lies within the limits of the right-of-way acquired for any interchange to be constructed as part of
the project and will not permit the installation or relocation of any utility facilities within the
right-of-way of any such a segment of one of its roads without first obtaining the approval of the
Rev. 04/26/2024

2

9

Federal Project Number: BR-NH-6( 143)«Fed_Proj_»
State Project Number: 19025-0232-94, 19025-3232-94, 19025-2232-94, 19025-1232-94

DEPARTMENT.
8. No provision hereof shall be construed as changing the maintenance responsibility of
the CITY for such part of the project as may presently be on its highway, street, road or bridge
system.
9. It is understood and agreed between the DEPARTMENT and the CITY that all traffic
control signs for the control of traffic on a street under the jurisdiction of the CITY and located
within the DEPARTMENT's right-of-way shall be maintained and replaced by the CITY.
10. When traffic control devices for the direction or warning of traffic, lighting of
roadways or signing, or any of them, which are operated or function by the use of electric current
are constructed or installed as part of the project, they will be furnished with electricity and
maintained by the CITY.
11. If, as a result of acquisition and use of right-of-way for the project, any building
and/or structure improvements become in violation of a CITY setback line or building and/or
structure requirement, including, but not limited to, on-premise signs, the CITY agrees to waive
enforcement of the CITY setback line or building and/or structure requirement and take other
proper governmental action as necessary to accomplish such waiver.
12. If, as a result of acquisition and use of right-of-way for the project, any real property
retained by any property owner shall become in violation of a CITY zoning regulation or
requirement, the CITY agrees to waive enforcement of the CITY zoning regulation or
requirement and take other proper governmental action as necessary to accomplish such waiver.
13 . The CITY will not authorize encroachments of any kind upon the right-of-way, nor
will the CITY authorize use of the easements for the project in any manner which affects the
DEPARTMENT's use thereof.
14. The CITY will obtain the approval of the DEPARTMENT before authorizing parking
Rev. 04/26/2024

3

10

Federal Project Number : BR-NH-6( 143 )« Fed_Proj_»
State Project Number: l 9025-0232-94, 19025-3232-94, 19025-2232-94, 19025-1232-94

on the right-of-way and easements for the project.
15. The CITY will not install or maintain any device for the purpose of regulating the
movement of traffic on the roadway except as warranted and in conformity with the Manual on
Uniform Traffic Control Devices.
16. If the project is classified as full access control (i.e. a project which has no
intersecting streets at grade), then the DEPARTMENT will maintain the completed project. If
the project is not classified as full access control, then the DEPARTMENT will maintain the
pavement from curb to curb where curbs exist, or will maintain the full width of the roadway
where no curbs exist. The CITY agrees to maintain all other parts of non-access control projects;
provided, however, that any retaining walls, box culverts, or other like structures constructed as
part of the project that support the structural integrity or stability of the roadway surface shall be
maintained by the DEPARTMENT.
17. If a sidewalk is constructed as a component of this project, the CITY shall be
responsible for maintenance of the sidewalk and shall assume all liability for third-party claims
for damages arising from its use of the sidewalk or premises beyond the DEPARTMENT'S
maintenance responsibilities as set forth in section 16 of this Proposal.
18. When said project is completed, the CITY thereafter will not permit any additional
median crossovers, the cutting of the pavement, curbs, gutters and sidewalks, by any person,
firm, corporation, or governmental agency, without first obtaining the approval of the
DEPARTMENT.
19. The DEPARTMENT will acquire the right-of-way and easements, construct the
project and defend any inverse condemnation for damage or civil actions of which the Attorney
General has received the notice and pleadings provided for herein; provided, however, that if the
project is being constructed pursuant to a contract administered by the DEPARTMENT's Local
Rev. 04/26/2024

4

11

Federal Project Number : BR-NH-6(143)«Fed_Proj_»
State Project Number: 19025-0232-94, 19025-3232-94, 19025-2232-94, 19025-1232-94

Programs Development Office, the terms of that contract shall control in the event of a conflict
with this Proposal..
20. The project plans hereinbefore identified by number and description are incorporated
herein by reference and shall be considered a part of this proposal, including any revisions or
amendments thereto, provided a copy of each is furnished the CITY.
21. The acceptance of this proposal shall be evidenced by the passage of a resolution or
by other proper governmental action, which shall incorporate this proposal verbatim or make
reference thereto.
IN WITNESS WHEREOF, the DEPARTMENT has caused this proposal to be executed
by its duly authorized official on this the __ day of _ __ _ __ _ , 20__

THE CITY OF - -- - - -, TENNESSEE
BY:

DATE:

-- -- -- -- -- MAYOR

- - - -- - - -- -

STATE OF TENNESSEE
DEPARTMENT OF TRANSPORTATION

BY:

DATE: - --

-WILL
- -REID
-- --- -- P.E.

-

-

- --

-

-

COMMISSIONER

APPROVED AS TO FORM AND LEGALITY:

BY:

DATE: - -- -- -- -- -

- -- -- -- - -- LES LIE SOUTH
GENERAL COUNSEL
5

Rev . 04/26/2024

12

Index Of Sheets
____________

ffll..E SHEET.-, ·--·-· ·-· ·- ·-- .. .... ..
n'PICAL SECTIONS•-·· ......

,

. .... , ..28,2f!1

.. ....... ....,.,

RIGHT -Qf•WAY ACQUISITION TABLE . ........ .

PROPERTY MAP .•.•• ··-•·-····· •••
PRESENT LI\Yar.S.. . .. - --- ··

DOES THIS PROJECT OUALIFY
FOR UTILITY CHAPTER eG

STATE OF TENNESSEE
DEPARTMENT OF TRANSPORTATION
BUREAU OF ENGINEERING

TENN.

2025

l
l

SHfl!T NO.

SR-N ti-6 (143)
, 902 &-1232-94

RIGHT-Of-WAY DETAILS... _ ,

PROPOSED LA".'OUTS...... ..

YES X I NO

PRC..ECT LOCATION
... ..

... ... .

....~B-66

BRIDGE I0. II 1SSR0060027

PROPOSED PROFILES... ....... .

DAVIDSON - SUMNER

hM./L ROAC PROf'IL.ES............
... ..b
..100·12.A

DRAINAGE MAPS .. __ -··--·-----.
ROAOWA,· CROSS SECTIONS ......

"SHEETS 11 • 99 ARE NOT USED
"NO PROJECT COMMITMENTS INCLUDED JN'THIS SEt o .::: PlAl'IIS

SR-6 (GALLATIN PIKE), BRIDGE OVER MANSKER CREEK,
l.M . 22.84 (IA)

LINE & GRADE
BRIDGE REPLACEMENT
STAT! HIGHWAY NO, 6 F.A.1-l.S. NO. 31E

NO EXCLUSIONS

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LINE
AND
GRADE
PLANS

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SPECIAL NOTES )

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PROPOSALS MAY BE REJECTEO BY TH E COMMISSIONER IF ANY OF THE UNIT PRICES

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nu: ~E ASONABU: COST ANAI.YSJS VALUE.

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CONTAI NED ";HEREIN ARE O!VIOUSLY UNBALANCED, E!THER EXCESSIVE OR BB.OW

THIS PROJECT TO 6E CONSTRUCTED UI\IOER THE STANOAA:D SPcCIFICATIONS OF
TH! TENNESSEE DEPARTMENT Of TRANSPORTAnoti DATEO ~LIARY t, 2021 NJO
A.OOITI ONAl S~ClflCATIONSANOSPECIAl PROW! IQtllS CONlAltEO IN THE PLANS

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AN O IN THE PROPOS.IJ. comRACT.

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TOOT PROJECT MANAGER :
:JE.S!GNED BY :

SCOTT JOHNSON, P.E

HMB PROFESSION>J... EN ~INEERS

DESIGNER : ALEX C,._Rl='ENTER~P,E.

✓

6C1'LE: 1"• 1000'

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CHIEF ENGINEER

1/
X •

CHECIC:EO BY

WES MATT INGLY.,_ P.E.

-

6'"22-™....,,,,,

R.O.W. LENGTH
ROADWAY LENGTH
BRIDGE LENGTH
BOX BRIDGE LENGTH
BOX BRIDGE LENGTH
PROJECT LENGTH

0.000 MILES
0.398 MILES
0.052 MILES
0.000 MILES
0.000 MILES .I.
0. 450 MILES

Nol irw:l,decl In tit! ;pt°"'3 IMlflh f t.b'li !!'!!:5 SurflmJ.

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SURVEY 02-28-24
Uf'O,';TEO 10-$-2'4

TRAFFIC DATA
AOT l202!i)

,,.,,.

AOT(2045)

29.~o

0 HV(2CW5)

3.293

0

7C•!O

U.S. DEPARTMENT OF 7RANS;:>OR.1ATION
FEDERAL HIG;.tWAY AOMINtsTAATION

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GOVERNOR &
COMMISSIONER

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DIVIS~ ADMINISTRATOR

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R.O.W. ACQUISITION TABLE
COUNiY RECORDS

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1 TOTAL PRO..ECT AREA

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DATE:
ORDINANCE/RESOLUTION #

April 28, 2026
Resolution 2026-16

SPECIFIC REQUEST/
RECOMMENDATION:

A Resolution authorizing the Mayor to sign a proposal
with Tennessee Department of Transportation (TDOT) for
a bridge project over Mansker Creek on Gallatin Pike.

REPORT PREPARED BY:

Stephen Winzenread, PE, Public Works Director

STAFF
REPORT

BACKGROUND:
The Tennessee Department of Transportation (“TDOT”) proposes to construct a road improvement
project in the City of Hendersonville. TDOT requires that the city enter into a standard proposal
agreement approved by the city’s governing body prior to the Project proceeding.

DISCUSSION:
Approval of the resolution will allow the Mayor to sign the proposal to prevent any delay to the project
from being let to contract as scheduled. The proposal submitted to the City does not include a project
schedule.

2

3

FISCAL IMPACT:
N/A

4

ADDITIONAL INFORMATION / PHOTOS:
N/A

5

ATTACHMENTS:
•
•

1

Resolution 2026-16
Exhibit A - Proposal for Acceptance

16

Trash Collection
Update
03/16/26 – 04/17/26

17

Trash Collection Misses 03/16/26 – 04/17/26
Reported Trash Collection Misses

4/17/2026

4

Date
3/16/2026
3/17/2026
3/18/2026
3/19/2026
3/20/2026
3/23/2026
3/24/2026
3/25/2026
3/26/2026
3/27/2026
3/30/2026
3/31/2026
4/1/2026
4/2/2026
4/3/2026
4/6/2026
4/7/2026
4/8/2026
4/9/2026
4/10/2026

60

50

40

# Daily Misses

4/13/2026
4/14/2026
4/15/2026
4/16/2026

Daily
Reported
Misses
8
4
8
4
12
11
6
9
2
6
8
6
7
10
0
27
9
10
9
7
11
8
7
7

30

20

10

0

Total

18

200