On the agenda: North Plains Agenda Document — license plate reader (Oct 21)

City of North Plains
Agenda
City Council Meeting
Monday, October 19, 2026
Business Meeting - 7:00 pm
Jessie Mays Community Center
and also via ZOOM
Join Zoom Meeting
https://us02web.zoom.us/j/81572897204?pwd=AdDUI3UGvOJDjUgy4LybYbK5
1TMDou.1
Meeting ID: 815 7289 7204
Passcode: 058780

Page
1.

CALL TO ORDER

2.

PLEDGE OF ALLEGIANCE

3.

ROLL CALL

4.

CONSENT AGENDA:
7:05pm - 7:10pm
A.

5.

Approval of October 5, 2026, City Council Minutes.
□ 10 - City Council Meeting - 05 Oct 2026 -- Minutes

4-9

PUBLIC COMMENT:
7:10pm - 7:20pm
Persons wishing to speak on matters not on the agenda may be recognized at this
time. The public comment period is a limited public forum and comments are therefore
appropriately limited to matters of City concern, official action, or other matters that
may come before the City Council.
Written comment in advance of the meeting is welcome and should be emailed to
[email protected]. An individual or community group that wishes to provide
public comment virtually must register with the City Recorder by 3:00 pm the
day of the meeting and provide their name, address, email, phone, and a general
topic.

6.

STAFF REPORTS
7:20 pm - 7:35 pm
A.

Library Department Monthly Report
□ Staff Report - Library 19 Oct 2026

10 - 13

B.

Police Department Monthly Report
□ Staff Report - Police 19 Oct 2026

14 - 15

C.

Communications & Programs Supervisor Monthly Report

NORTH PLAINS CITY COUNCIL MEETING AGENDA PACKET
Monday, October 19, 2026
Page 1 of 60

16

□ Staff Report - Comms & Program Supervisor 19 Oct 2026

7.

D.

Public Works Monthly Report
□ Staff Report - Public Works 19 Oct 2026

E.

Community Development & Project Update Monthly Report
Provided by Brian Feeney with 3J Consulting
□ 2026-10-19-NP City Council Update from 3JC

18 - 20

F.

Finance Department Monthly Report - Amanda Taylor Merina + Co
□ Staff Report - Finance Department as of August 31 2026

21 - 28

UNFINISHED BUSINESS:
7:35pm - 7:55pm
A.

8.

9.

17

Recommendations regarding Data Centers
□ Staff Report - Recommendation for Data Centers v2
□ Outline for Data Centers
□ OR Data Center Advisory Committee Report

29 - 53

NEW BUSINESS:
7:55pm - 8:20pm
A.

Recommendation from the Economic Development Commission to
reappoint Mike Accuardi to the EDC for a 4-year term through Dec.
31,2030
□ Economic Development Commission Application Mike Accuardi - Redacted

B.

Safety Issues at North Plains Food Bank
□ Staff Report - Food Bank Safety Issues v3

54

55 - 56

REPORTS
8:20pm - 8:30pm
A.

City Manager Report

57

Feedback on possible changes to the Glencoe Opportunity Area Master Plan
□ Master Plan map - Glencoe Opportunity Area

10.

B.

Council Reports

C.

Review November 2026 Council Calendar
□ 2026 November Calendar of All Monthly Meetings
□ 2026 Calendar of All NP City Meetings & Ex Officio Duties
□ 2026 Council Committee Appointments

58 - 60

ADJOURNMENT:
*****

North Plains City Council meetings are accessible for disabled individuals. The City will also endeavor to
provide services for persons with impaired hearing or vision and other services, if requested, at least 48 hours
prior to the meeting. To obtain services, please call City Hall at (503) 647-5555
*****
The following City Council Meetings are scheduled to be held at:
NORTH PLAINS CITY COUNCIL MEETING AGENDA PACKET
Monday, October 19, 2026
Page 2 of 60

Jessie Mays Community Center - 30975 NW Hillcrest Street North Plains, OR
The meetings will be held on the following dates at 7:00 p.m.:
Monday, Nov. 2, 2026
Monday, Nov. 16, 2026
Monday, Dec. 7, 2026
Join Zoom Meeting
https://us02web.zoom.us/j/81572897204?pwd=AdDUI3UGvOJDjUgy4LybYbK51TMDou.1
Meeting ID: 815 7289 7204
Passcode: 058780

NORTH PLAINS CITY COUNCIL MEETING AGENDA PACKET
Monday, October 19, 2026
Page 3 of 60

MINUTES
City Council Meeting
Monday, October 5, 2026 7:00 PM
Jessie Mays Community Center
and also via Zoom

COUNCIL
MEMBERS:

Mayor - Vacancy, Councilors Mark De Forge, Trista Ugarte, Jason
Ruston, Mike Shurts, Anna Warrington, Don Weber,

STAFF PRESENT:

City Manager Paul Koch, City Recorder Lori Lesmeister, Police Chief
Eamon O'Reilly, Library Supervisor Brianna Sowinski, City Attorney
Emily Matasar

OTHER:

1

CALL TO ORDER AT 7:00 PM

2

PLEDGE OF ALLEGIANCE

3

ROLL CALL
a)

4

All Councilors in attendance.
Councilor Ruston attended via Zoom.
Interim City Manager Paul Koch and City Recorder Lori Lesmeister in attendance.

CONSENT AGENDA:
7:05pm - 7:10pm
a)

Proclamation - Banned Book Week - October 4-10, 2026
North Plains Library Board

b)

Approval of September 21, 2026, City Council Minutes.
Prior to the vote, City Recorder Lori Lesmeister raised a point of order noting that the
Banned Book Week Proclamation, a sub-item of the Consent Agenda, was customarily read
aloud. Library Supervisor Brianna Sowinski read the full proclamation proclaiming
October 4–10, 2026 as Banned Book Week in the City of North Plains.
Motion to approve the Consent Agenda
Moved by Councilor Weber. Second by Councilor Ugarte.
Motion was approved unanimously.

Page 4 of 60

City Council Meeting Minutes
October 5, 2026
5

6

PUBLIC COMMENT:
7:10pm - 7:20pm
a)

Beth Fraser - Hillsboro School District Communications Officer, presented
information on Hillsboro School District's upcoming capital bond measure on the
November 3rd ballot, totaling $430 million. She noted that projects benefiting North
Plains and the Glencoe High School feeder area are projected at over $41 million.

b)

Katie Rhyne, Hillsboro School Board Chair, advocated in favor of the bond measure,
citing the district's track record of on-time, on-budget project delivery, and highlighted
the need for security upgrades, HVAC and seismic repairs, and career technical
education improvements.

c)

David Hatcher, resident, addressed the topic of infill development, presenting a map
from 3J Consulting indicating approximately 7 acres of residential infill land available
within city limits. He cautioned against over-reliance on infill as a solution to housing
needs and noted a need for additional commercial development.

d)

Emily Waldron, rural resident, expressed appreciation for the Council's early
conversations regarding data centers and cautioned about the TGM grant process,
noting concerns about community representation and the origin of the grant contract.

e)

Amaryllis Daniels, resident, expressed appreciation for recent Council actions,
including filling vacancies promptly and setting aside the prior housing needs
analysis. She urged the Council to investigate the nature of threats cited by outgoing
councilors.

f)

Linda Galas-Merten, via Zoom, representing Strong Towns North Plains, urged the
Council to suspend further work on the TGM concept plan, arguing it was not aligned
with community preferences and that the process was flawed from its inception.

g)

Ron Bunch - submitted via email after the meeting.

PRESENTATION
7:20pm - 7:25pm
a)

Introduction of Karli Wrobel - Community Programs and Communications
Supervisor
Interim City Manager Paul Koch introduced Karli Wrobel as the city's new Programs
and Communications Supervisor, noting it was her first day on the job. He outlined
her three primary responsibilities: community programs development and
management, including the city's inaugural recreation program; community
engagement as the city's liaison with schools, the Chamber, and local organizations;
and facility rental coordination. Interim City Manager Koch noted that an in-house
onboarding committee of four staff members had been established to support
Wrobel's integration. Councilor Wrobel briefly addressed the Council and community,
expressing enthusiasm for the role.

Page 5 of 60

City Council Meeting Minutes
October 5, 2026
b)

Washington County Sheriff's Office 2026 Update
Chief Deputy Jim Wheaton and North Plains Police Chief Eamon O'Reilly presented
the annual Washington County Sheriff's Office update. The presentation covered the
county's countywide public safety structure, specialty response teams—including the
Crash Analysis Reconstruction Team, Mental Health Response Team, and Mobile
Field Force—and technology initiatives such as body worn cameras, a Drone as First
Responder pilot program, license plate reader technology, and AI-assisted report
writing. Chief Deputy Wheaton noted that Washington County remains the safest
major urban county in Oregon. The presentation also addressed the Washington
County Jail, built in 1998, which is approaching end of life and is the subject of an
ongoing seven-year jail expansion program. Staffing was noted as a current
challenge, with jail staffing approximately 20 percent below target.
Councilor Warrington raised constituent concerns about speeding on North Avenue
during overnight hours. Chief O'Reilly acknowledged the concern and noted plans to
flex officer hours and request speed enforcement missions from the Washington
County Motors team.
Councilor Ugarte commended the professionalism of Washington County personnel
and encouraged Council members to attend the Washington County Community
Academy.

7

NEW BUSINESS:
7:25pm - 7:35pm
a)

Res. No. 2371 - Affirming the City's Social Media Policy for Elected Officials
Interim City Manager Paul Koch and City Attorney Emily Matasar presented
Resolution No. 2371, which affirms that individual council members may not speak
for or bind the City on social media unless authorized by a council vote, requires a
written disclaimer on personal or campaign social media accounts that identify the
holder as a councilor or discuss city business, and requires that social-media content
relating to city business be retained as a public record. Questions and substantive
discussion addressed the scope of the public records obligation, clarification of the
term "regularly" when discussing city business, the treatment of private pages, and
practical implications for personal communications. City Attorney Matasar advised all
council members to post the required disclaimer as a protective measure regardless
of page privacy settings and noted that any writing relating to the conduct of the
public's business is a public record.
Move to adopt Resolution No. 2371 - affirming the City's Social Media Policy for
elected officials
Moved by Councilor Ugarte. Second by Councilor Ruston.
Motion was approved unanimously.

8

Page 6 of 60

UNFINISHED BUSINESS:
7:35pm - 8:05pm

City Council Meeting Minutes
October 5, 2026
a)

City Manager Search
Interim City Manager Paul Koch presented a staff report recommending the
engagement of Prothman Executive Search to conduct the search for a new full-time
City Manager. Three proposals were received: Colin Baenziger & Associates at
$34,500; GMP at $19,500 plus $18,500 per additional search; and Prothman at
$19,500 plus $16,500 per additional search. Interim City Manager Koch
recommended Prothman on the basis of their experience with sensitive
organizational situations.
Financial Impact & Community Benefit: The base fee to Prothman for the City
Manager search is $19,500, with additional searches for subsequent positions such
as Public Works Director and Finance Director at $16,500 each. Funds will be drawn
from Materials and Services and may require a budget adjustment in January. This is
a one-time expenditure. Engaging a search firm now is essential given that Interim
City Manager Koch's engagement ends in February 2027, necessitating a new
manager on board by early February to ensure an orderly transition. The community
benefit is a professionally managed, transparent search process with staff and
community involvement, reducing the risk of a poorly matched hire and its attendant
costs.
He confirmed that once the firm is engaged, he would return to Council with a
strategy for staff and community involvement in the selection process.
Move to contract with Prothman Executive Search to assist in the search and
selection of the new full-time City Manager and to direct the Interim City Manager to
finalize the contract
Moved by Councilor Ugarte. Second by Councilor Warrington.
Motion was approved unanimously.

b)

TGM Update Report from Consultants
Steve Faust - 3J Consulting
Glen Bolen - ODOT
Interim City Manager Paul Koch introduced consultants Steve Faust of 3J Consulting
and Glen Boland of ODOT, who presented an update on the Transportation and
Growth Management (TGM) grant project, now reframed as the "North Plains Vision
Plan." The consultants noted the project is approximately 75 percent complete under
a $250,000 state grant. Completed work includes community surveys, technical and
project advisory committee meetings, existing conditions memos, and three concept
plan alternatives. The remaining work includes a preferred alternative memo (near
completion), an infrastructure cost and phasing analysis, and a final plan document,
estimated to require approximately $50,000 of remaining grant funds. The
consultants confirmed that completing the project would impose no financial
obligation on the City, as the grant overmatch has been covered, and that the
resulting plan carries no adoption obligation.
Council discussion was substantive and extended. Councilor Ugarte and Councilor
Ruston argued that completing the project at no cost to the city was prudent, as the
infrastructure cost data would be foundational for any future growth decision.

Page 7 of 60

City Council Meeting Minutes
October 5, 2026
Councilor Warrington and Councilor Shurts expressed concern that the large
commercial and industrial acreage in the preferred concept did not reflect community
sentiment and questioned the value of completing a study misaligned with community
direction. Council President De Forge indicated a concern about spending taxpayer
funds on a project lacking alignment with council goals and community feedback.
Following the failed vote (due to a tie), City Attorney Matasar advised that a
subsequent motion to formally terminate the project under the 30-day written notice
provision of the intergovernmental agreement would provide clearer direction to the
state. Council discussed whether to table the matter pending the seating of a full
seven-member council, including a mayor, which would affect future voting
outcomes. City Attorney Matasar agreed to research the legal effect of the failed
motion and the notice requirements and to report back at the next meeting.
Move to approve allowing the completion of the TGM grant and moving forward with
its finish
Moved by Councilor Ugarte. Second by Councilor Ruston.
The vote was as follows:
Councilor Ruston - aye
Councilor Shurts – nay
Councilor Warrington – nay
Councilor De Forge – nay
Councilor Weber – aye
Councilor Ugarte - aye
9

REPORTS
8:05pm - 8:20pm
a)

City Manager Report
Interim City Manager Paul Koch reported that effective November 1st, staff time
reporting would include identification of urban renewal and grant time spent. He
requested that the Council schedule a special session the following week to address
$1 million in legislative allocations and review a project list. The Council reached
consensus to hold a special session on Wednesday, October 14, 2026, at 6:00 PM.

b)

Council Reports
Councilor Shurts reported that he and Interim City Manager Koch would meet Friday
to finalize bids for demolition of houses on the Glencoe Opportunity Area (GOA).
Councilor Shurts also presented a draft postcard survey concept aimed at soliciting
broader community input and requested authorization to develop a mailing to all
approximately 3,800 city residents, with an estimated printing cost of $700–$800 and
mailing cost of approximately $4,400. Council members were generally supportive of
the concept but raised concerns about question design, data privacy, duplicate
responses, and response rates. Council President De Forge requested that Interim
City Manager Paul Koch return with specific recommendations on community

Page 8 of 60

City Council Meeting Minutes
October 5, 2026
engagement strategies, incorporating review of previous survey efforts. Councilor
Shurts additionally requested that a future agenda item include discussion of Flock
license plate reader cameras, citing community concerns. The Council reached
consensus to add the item to a future agenda, with Councilor Ugarte noting a
potential legislative ban on such technology in the 2027 session.
Councilor Warrington reported attendance at a candidate forum on September 24th
and the Signal Technologies facility grand opening on September 29th. She
requested a staff report on why city committees had not been meeting regularly and
inquired about the status of the Jessie Mays plaque decision from the Parks and
Recreation Board. City Recorder Lesmeister noted that all committee meetings are
now scheduled and visible on the city calendar, and that Councilor Warrington had
been sent the Parks and Recreation Board agenda.
Council President De Forge reported attendance at the September Planning
Commission meeting.
Councilor Weber reported ongoing correspondence with Interim City Manager Koch
regarding Urban Renewal Agency matters, noting positive momentum on demolition
of properties at the GOA and anticipated outreach to businesses that had applied for
grants.
Councilor Ugarte reported attendance at the Washington County Consolidated
Communications Agency (WCCCA/9-1-1) Board meeting on September 17th. She
also noted the receipt of public comment on data centers and encouraged the
Planning Commission to consider a height restriction update as a near-term
measure. She noted that Interim City Manager Koch was preparing a report on data
centers in collaboration with staff.
c)

10

INFORMATION ITEMS:
a)

11

Review October 2026 Council Calendar
Review Ex-Officio Duties Schedule - Councilors Ruston & Shurts take openings

North Plains City Charter

ADJOURNMENT: 9:47 pm

, Council President

Lori Lesmeister, City Recorder

Page 9 of 60

Date Approved ________________

Date: October 19, 2026
To: North Plains City Council
From: Brianna Sowinski, Interim Library Manager
Subject: October Staff Report - Library
September Circulation Circulation in September 2026 increased 10.1% over September 2025. We
are happy to see a continued increase as September tends to be quieter at the library while families
are getting back into the school year routine.
Digital Navigator- The Library offers free one-on-one Digital Navigator tech help every Thursday
from 10 a.m. to 7 p.m., assisting community members with digital questions, job searches, and
technology skills. In partnership with WCCLS and AmeriCorps this service helps bridge the digital
divide and is open to everyone. We encourage community members to take advantage of this
resource and share it with friends and family who may benefit.
DIY Programs DIY programs to be popular! In August and September 144 community members
decorated a book bag. Drop into the library in October to make an airdry clay emoji �
Truth and AI Library Event Friday, November 6th at 4:30–5:30 pm in the library How do you know
what’s real online anymore? This session will help you sharpen your skills to recognize misleading
content, understand how deepfakes are made, and learn practical strategies for separating fact
from fiction in your daily digital life. No registration is required. This program was paid through a
grant for STEM programming through ASML.
Wonderbook Refresh Thanks to a generous patron donation, the Library is expanding and
refreshing its Wonderbook collection. Wonderbooks combine a printed book with a built-in
audiobook player, offering an engaging, interactive way for children to build literacy skills and
develop a love of reading.
Staff Meetings We have begun reestablishing consistent internal communication and coordination
through monthly all-staff and programming meetings. We are also addressing a backlog of staff
evaluations bringing these processes up to date.
Native American Heritage Month In recognition of Native American Heritage Month this November,
the Library will feature a display celebrating Indigenous cultures and invites community members of
all ages to explore and check out materials from the collection.

Page 10 of 60

2026

NORTH PLAINS PUBLIC LIBRARY
MONTH-AT-A-GLANCE

SEPTEMBER
COLLECTION

8,578

BORROWED FROM
OUR LOCATION:

SAME MONTH, LAST
YEAR:

7,387

Same Month, Last Year

Checkouts: Last Twelve Months

10,000

9000
8000
7000

5,000

6000
5000
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT

0
Sep-26

2025-2026

Holds Sent

Holds Received

5,197

4,640

Sep-25

USAGE AND PATRONAGE

OPEN HOURS:

217

2,969

VISITORS:
SAME MONTH, LAST YEAR:

2,541

NEW PATRONS

28
ITEMS BORROWED
FROM THE NPPL
COLLECTION:

8,297

HOURS OF FREE
COMPUTER AND INTERNET
ACCESS:

296

PARTICIPATION
PROGRAMS

BOOK BABIES

PRESCHOOL STORYTIME

# OF SESSIONS

7

3

4

ATTENDEES

31

83

104

THIS MONTH
SAME MONTH, LAST YEAR

Page 11 of 60

VOLUNTEER HOURS

STAFF HOURS

128

964

123

994

Page 12 of 60

SEPTEMBER 2026 Circulation Summary
All checkouts
SEPTEMBER
Total
2025 Checkouts
Checkouts
21,727
21,524

Check-Ins
8,316

Polaris
Checkouts
7,127

Polaris
Renewals
7,067

Overdrive
Checkouts
7,533

Banks Public Library

2,253

2,019

1,921

2,632

6,572

6,584

Beaverton City Libraries

67,532

68,242

78,465

79,743

226,450

225,171

0.6%

Cedar Mill Libraries

63,979

61,963

71,985

53,808

187,756

200,806

-6.5%

Cornelius Public Library

2,903

2,662

2,904

2,893

8,459

9,433

-10.3%

Forest Grove City Library

11,266

10,843

9,698

10,888

31,429

30,351

3.6%

Garden Home & West Slope Community Library

14,483

13,255

12,114

16,312

41,681

38,540

8.1%

Hillsboro Public Libraries

70,176

70,386

69,258

67,314

206,958

207,297

-0.2%

Library
Aloha Community Library

Percent Change
0.9%
-0.2%

North Plains Public Library

2,991

2,923

2,843

2,509

8,275

7,516

10.1%

Sherwood Public Library

10,332

10,500

11,702

14,332

36,534

37,214

-1.8%

Tigard Public Library

31,770

32,143

33,285

36,337

101,765

106,344

-4.3%

Tualatin Public Library

18,501

17,985

18,247

22,177

58,409

57,655

1.3%

89

129

191

0

320

992

-67.7%

WCCLS - Interlibrary loans (external)
WCCLS - Library Mail Service
Grand Total

29

657

319

324

1,300

1,524

-14.7%

304,620

300,834

319,999

316,802

937,635

950,951

-1.4%

SEPTEMBER
Total
2025 Checkouts
Checkouts
169,705
170,421

Percent Change
-0.4%

All checkouts
Branches
Beaverton City Library

Check-Ins
48,067

Polaris
Checkouts
50,159

Polaris
Renewals
57,471

Overdrive
Checkouts
62,075

26

85

1,161

0

1,246

580

Beaverton Murray Scholls

19,439

17,998

19,833

17,668

55,499

54,170

2.5%

Bethany Library

19,214

17,345

20,043

19,990

57,378

61,022

-6.0%

Cedar Mill Library

44,765

44,618

51,942

33,818

130,378

139,784

-6.7%

Garden Home Community Library

8,116

7,068

6,589

7,915

21,572

22,117

-2.5%
22.4%

Beaverton Library Bookmobile

114.8%

West Slope Community Library

6,367

6,187

5,525

8,397

20,109

16,423

Hillsboro Brookwood Library

60,118

60,890

66,525

56,967

184,382

177,793

3.7%

9

39

47

0

86

61

41.0%

10,049

9,457

2,686

10,347

22,490

29,443

-23.6%

Hillsboro Hidden Creek NovelBranch
Hillsboro Shute Park Library

Page 13 of 60

PHYSICAL AND DIGITAL MATERIAL CHECKOUTS (SEPTEMBER 2026)
Library

Circulation type

Transaction..

Aloha Community Library

Physical checkouts

7,127

Digital checkouts

7,533

Physical checkouts

2,019

Digital checkouts

2,632

Physical checkouts

68,242

Digital checkouts

79,743

Physical checkouts

61,963

Digital checkouts

53,808

Physical checkouts

2,662

Digital checkouts

2,893

Physical checkouts

10,843

Digital checkouts

10,888

Banks Public Library

Beaverton City Libraries

Cedar Mill Libraries

Cornelius Public Library

Forest Grove City Library

Garden Home & West Slope Physical checkouts
Community Library
Digital checkouts

13,255

Physical checkouts

70,386

Digital checkouts

67,314

Physical checkouts

2,923

Digital checkouts

2,509

Physical checkouts

10,500

Digital checkouts

14,332

Physical checkouts

32,143

Digital checkouts

36,337

Physical checkouts

17,985

Digital checkouts

22,177

Hillsboro Public Libraries

North Plains Public Library

Sherwood Public Library

Tigard Public Library

Tualatin Public Library

16,312

0K

10K

20K

30K

40K
Checkouts

50K

60K

70K

80K

Date:

October 13th, 2026

To:

Honorable Mayor and City Council

From:

Eamon O’Reilly – Chief of Police

Subject:

Police Chief Staff Report

Calls for service (September 2026): NPPD Officers responded/self-initiated to 161 calls for service.
These calls include but are not limited to dispatched calls for service, investigative stops, community
contacts, assist person calls and city ordnance violations.
NPPD responded to a variety of calls with no reoccurring trends. Fall in-service has started and all
members of NPPD will be attending online training. Since the Sheriff’s Office has implemented semiannual online training to supplement in-person training, North Plains officers are able to attend training
in the comfort of their home on their day off, or in the office during a workday, allowing them to be
more available to respond to calls since they won’t be offline at the training center in Hillsboro.
Deputy Vance has been on vacation, but when he returns, he will be working new hours. We’re trying
to accommodate community members who have requests earlier than our officers have traditionally
served them. Deputy Vance will be working from 9:00 am to 7:00 pm, Sunday through Wednesday,
while Deputy Barters will retain his current hours of 11:00 am to 9:00 pm, Wednesday through
Saturday. We still won’t have coverage for low priority calls overnight, but high priority calls always
receive service from our law enforcement partners.
NPPD is looking forward to this year’s “Trunk or Treat” event, hosted at North Plains Elementary. I will
be out of town, but we’ll have a representative at the event.
(R-Reports/Y2-Warnings/Y3-Citations/TS-Traffic Stop/PD-Public demand/SI-Self initiated)
Contract Deputies Activities (Only NP deputy activities in All of the county)
Year
2026
2025
2024
2023
2022

Month
September
September
September
September
September

R
12
16
23
19
18

Y2
20
66
33
44
40

Y3
9
1
0
3
10

TS
26
32
27
45
48

North Plains Calls in the City (All police activities within NP)

Page 14 of 60

PD
56
59
74
59
53

SI
105
194
182
238
149

Total
161
253
256
297
202

Year
2026
2025
2024
2023
2022

Month
September
September
September
September
September

R
14
14
28
20
16

Y2
22
82
30
45
44

Y3
4
4
3
7
13

TS
24
53
28
51
55

PD
58
63
83
70
62

SI
85
249
190
254
168

Total
143
312
273
324
230

North Plains 3rd Quarter (July-September)
Year
2026
2025
2024
2023
2022

Page 15 of 60

R
55
64
76
50
67

Y2
80
158
93
151
111

Y3
15
8
14
18
34

TS
81
100
83
164
141

PD
212
218
226
229
218

SI
264
594
560
737
452

Total
476
812
786
966
670

Date: October 14, 2026
To: City Council
From: Karli Wrobel - Programs & Communications Supervisor
Subject: Staff Report
I’ve had a wondeful first two weeks with the City. The staff and
community have been very welcoming! My primary focus over these
first few weeks has been getting to know the community to
understand how to best serve them via communications and
programming.
Communications:
We have transferred all communications from the previously
contracted service to City Hall. I am now overseeing all social media
channels, website maintenance, and the newsletter. There will be
some visual and content changes coming soon - stay tuned! We are
also preparing to bring the E-Connect newsletter back in 2027.
Community Outreach
In an effort to connect with the community, I will be onsite at the Chili
Cook-Off gathering input and ideas for bettering communications and
launching recreation. I will also be participating in the Trunk or Treat at
Atfalati Ridge Elementary with our Library team.
As I continue to establish myself here at North Plains, I look forward to
expanding my role into the areas of Rentals and Recreation.
Page 16 of 60

Date:
To:
From:
Subject:

October 14, 2026
City Council
Cody Brown – Interim Public Works Supervisor
Public Works Staff Report

Street and Storm Operations
• Routine operations and maintenance.
• Almost done preparing for leaf season.
• Leaf pickup will start October Monday the 26th.
• Trimming trees for better visibility of city and traffic signs.
• Clearing the beaver dams to prevent flooding is still being kept up with.
• Routine Mowing around town.
Grounds and Facilities Operations
• Still working on the roof replacement for jessie mays.
• All city owned irrigation will be shut off soon.
• GOA barn is having a Hazardous material test being done so that the Historical
salvage can start taking it apart soon.

Park Operations
• Jessie Mays Park will be closed when the new roof is being installed, hopefully it
will only be closed for a week. Meetings in Jessie Mays will still be allowed there.

• Park equipment around town is starting to show wear and tear. We just got the new
panels for the marry go round just have to set the time to get it installed.

Water Distribution System Update
• Routine water distribution operations and maintenance continue.
• Two pumps in water station 2 are being rebuilt.
• Meter replacements, starting with 15 meters of varying ages to be tested for
accuracy.

Report Issues
•

Page 17 of 60

Community members can report issues through the “Report An Issue” link at
www.northplains.gov or by calling City Hall at 503-647-5555.

CITY OF NORTH PLAINS
CITY COUNCIL UPDATE

9600 SW NIMBUS AVENUE, SUITE 100
BEAVERTON, OREGON 97008
PH: (503) 946.9365
WWW.3JCONSULTING.COM

Date: October 19, 2026
The following is a brief summary of the current tasks undertaken by the 3J staff for Engineering since
the last update.

ENGINEERING- PUBLIC INFRASTRUCTURE:
1. Main Street Improvements:
• Plans and Specifications are at 90%. PGE on-hold until they know the construction
schedule. 3J provided the City with a budget to take the project through construction.
Awaiting city direction.
2. Jessie Mays Park/309th/311th Improvements:
• Plans and Specifications are at 90%. PGE on-hold until they know the construction
schedule. 3J provided the City with a budget to take the project through construction.
Awaiting city direction.
3. Pacific Street Improvements:
• Project and specifications at 75%. Right-of-way consultant required to assist in
temporary construction easement/coordination required for the project. 3J provided
the City with a budget to take the project through construction. Awaiting city direction.
4. Glencoe/West Union Intersection Improvements:
• Project is in design with the County. 60% with the County to start in November
5. ODOT Small City Allotment Grant
• The City was not selected for this years grants. Applications for next years opportunity
open in March 2027
6. Engineering Design Manual and Standard Details
• 3J met with Interim City Manager to discuss project. This project will be placed on hold
until the new City Manager and Public Works Director are hired.
7. Commercial Street Safety Improvements
• 3J provided the City with a budget to take the project through construction. Awaiting
city direction.
8. East Hillcrest Overlay
• 3J provided the City with a budget to take the project through construction. Awaiting
city direction.
9. Pump Station Improvements
• 3J met with Interim City Manager to discuss project. This project will be placed on hold
until the new City Manager and Public Works Director are hired.
10. 313th Drainage Concerns (south of North Ave.)
• 3J met with Interim City Manager to discuss project. This project will be placed on hold
until the new City Manager and Public Works Director are hired.
11. Glencoe Road Sidewalk Improvements
• The city received final project acceptance from Washington County. The project is
complete.

Page 18 of 60

CIVIL ENGINEERING | WATER RESOURCES | COMMUNITY PLANNING

COUNCIL UPDATE

City Council Update
October 19, 2026

Page 2 of 3

12. Urban Renewal - Civic Center Improvements
• 3J provided the city with a budget to assist with preliminary concept plans and
estimate for the project. 3J will also assist with the grant application. Awaiting city
direction.
13. Urban Renewal – Glencoe Opportunity Area
• 3J provided the city with a budget to assist with preliminary concept plans and
estimate for the project. Awaiting city direction.
ENGINEERING- DEVELOPMENT REVIEW:
•

•
•

•
•

•
•
•
•
•

Brynhill Phase 5:
o Project is in 1-year maintenance period till October 2026.
o 3J to perform maintenance punch walk by the end of October.
Brynhill North Ave East Improvements:
o Project is substantially complete. Pending maintenance bond.
Brynhill North Ave West Improvements:
o Project is substantially complete. Contractor is working on correction deficiencies
and final close out documents.
Spec Warehouse (Far West Recycling):
o Project is in 1-year maintenance period till January 2027.
NW West Union (Frank’s Excavation):
o Under site construction. City permits approved pending performance bond. Once
the performance bond has been received the city will issue the PW permit. Only
site work is allowed.
Kaybern 2-lot Development:
o Project is in 1-year maintenance period till January 2027.
St. Edwards Church:
o Project in construction
Brynhill Apartment:
o Project in construction
31555 NW Wascoe Street (31590 NW Lenox Street):
o Project in construction
30983 NW Wascoe Street:
o Project in construction

LONG-RANGE PLANNING:
• Planning Commission Meeting October 13th:
o Discussed and Refined Development Code Updates with Planning Commission
o Discussion will continue at PC meeting on November 18th
PLANNING- DEVELOPMENT REVIEW:
• Approvals:

o

o
•

Page 19 of 60

Building Permit Release for DR 26-007- Type II Design Review at 28757 for
demolition of 7,000 sf building replaced with 4,800 sf shop and office.
Final plat approval for lot confirmation previously approved.

Customer Service:

City Council Update
October 19, 2026

COUNCIL UPDATE

o
o

Ongoing phone calls and [email protected] monitoring and responding
Assistance with Code Compliance communication

Page 3 of 3

---END OF DOCUMENT---

Page 20 of 60

Date:

October 19, 2026

To:

City Council

From:

Amanda Taylor, Merina+Co

Subject:

Finance Department Monthly Report – Month Ending August, 2026

This memorandum is intended as a snapshot of how City of North Plains expenditures and revenues
compare to the FY2025-27 biennial budget through August 31, 2026 as recorded through October
14, 2026. This report specifically summarizes activity after 14 months of the biennium for all
Operating Funds, Capital Funds and Special Funds. Other Finance topics of monthly City Council
interest are also discussed.
HIGHLIGHTS
Merina is on board to assist in the absence of the Finance Manager and Interim City Manager
transitions. We also are assisting in moving the audits forward. Our existing contract covers the
following items on a regular basis:




Bank reconciliations
Utility Billing Review
Payroll processing and review




Monthly finance reporting
Month end close processes

Monthly financial reports will be based on the most recently fully closed fiscal month. As of October
14, we are unaware of any unrecorded items that would affect these reports.
Finance Department Activities
 Finance and account consulting assistance update: A contract with Merina & Company was
approved by North Plains City Council at the May 18, 2026 meeting. We anticipate
modifications to the agreement as the scope of services changes due to recent staff changes.
Additional responsibilities are grant management, reviewing and approving accounts
payable, and budget line item research. In addition, we anticipate adding the FY27-29 budget
document preparation to the contract and will begin preparing as soon as possible.


FY23 Audit progress: The FY2023 audit is underway with Umpqua Valley Financial planning
on completing the audit fully remote with Merina’s preparation assistance. Documents have
been submitted to Pauly Rogers for the 2019 Urban Renewal audit. We continue to be in
touch with the Auditors at this time and hope that things pick up now that tax extension
season is closing. Reminder that these things do take time on the auditor’s part. We are
moving as fast as we can and responding quickly to any requests from the auditor.

29905 NW West Union Road, North Plains, OR 97133 | (503) 647-5555 | www.northplains.gov
Police Non-Emergency: (503) 629-0111
Page 21 of 60

Cash Summary
Cash balances below reflect the semi-annual historic total cash and investment balances for the City.
Based on the restricted cash percent from the most recently completed audit, approximately 25% of
this is considered unrestricted.
Cash summary
2023
June
Total

24,573,215

2024
December
June

December

June

December

June

2027
August

26,309,109

22,337,749

21,835,264

24,098,787

23,148,741

22,545,612

22,794,007

2025

2026

General Fund (110) Summary
After 14 months of this biennium, expenditures totaled $3.65 million across all General Fund
departments. This represents 98% of where budgeted expenditure should be expected at this point
of the biennium. Total budget for the General Fund for the FY 2025-27 biennium is $6.41 million.
A significant budget overage (82.7% of biennial budget compared to expected 58.33% as of 08/31)
in the general fund is the result of severance pay for the former City Manager increasing personnel
in addition to materials and services expense of hiring Merina+Co to manage several accounting
functions as well as work on prior year audit preparation to move the City forward. This will
continue to rise, and we expect to bring a supplemental budget to Council in January 2027.
General Fund Departments Detail
All departments but Finance & Administration and Boards & Commissions have continued to see at
or below-budget spending compared to budget to-date. Boards & Commissions is somewhat ahead
of budget-to-date with Professional Services expense, led by Professional Services – Legal for
various City Council-related issues. Aforementioned materials and services rising more than
expected, and thus underbudgeted, are also at play. Library is slightly over budget, as transfers to
Facilities maintenance were expected to be higher the first half of the biennium. Community
Development Professional Services – specifically engineering, is over budget as well, and we plan to
review detailed invoices to ensure accurate allocation to applicable funds. As we track consistent
with Oregon Budget law, the General Fund’s standing of expenditures vs. budget are reasonable.
Library transfers out are higher than budget, the amounts will decrease in FY27 to meet budget, as
intended.

29905 NW West Union Road, North Plains, OR 97133 | (503) 647-5555 | www.northplains.gov
Police Non-Emergency: (503) 629-0111
Page 22 of 60

Fund - Department
General Fund -Nondepartmental (110)
Materials and Services
Contingency
General Fund - General Government (419)
Personnel Services
Materials and Services
Transfers Out
General Fund - Public Safety (421)
Personnel Services
Materials and Services
General Fund - Boards and Commissions (422)
Personnel Services
Materials and Services
General Fund - Parks and Rec (452)
Personnel Services
Materials and Services
General Fund - Library (455)
Personnel Services
Materials and Services
Capital Outlay
Transfers Out
General Fund - Community Development (465)
Personnel Services
Materials and Services
Grand Total

25-27 Budget
25-27 actual % of budget
209,300
0.0%
9,300
0.0%
200,000
0.0%
1,012,039
837,414
82.7%
498,775
260,207
52.2%
508,762
574,581
112.9%
4,502
2,626
58.3%
2,045,062
932,729
45.6%
31,907
35,054
109.9%
2,013,155
897,675
44.6%
426,265
297,866
69.9%
251,834
187,707
74.5%
174,431
110,159
63.2%
371,013
187,593
50.6%
251,183
136,119
54.2%
119,830
51,474
43.0%
1,716,528
994,444
57.9%
1,427,271
812,689
56.9%
124,642
65,164
52.3%
12,000
7,527
62.7%
152,615
109,064
71.5%
637,025
402,111
63.1%
425,460
166,803
39.2%
211,565
235,307
111.2%
6,417,232
3,652,156
56.9%

OPERATING FUNDS: STREETS FUND (111), WATER FUND (210), JESSIE MAYS FUND (310) AND BUILDINGS &
GROUNDS MAINTENANCE (605)
Streets Fund (111) Summary
After twelve months of the FY25-27 biennium, posted Streets Fund expenditures totaled $670,215
(28.7% of budget to date). Personnel Services followed by Capital Outlay followed by comprised the
nature of service costs. Capital replacement projects have been occurring but due to seasonality and
right-of-way process clarifications with utilities, will see increases over time.

29905 NW West Union Road, North Plains, OR 97133 | (503) 647-5555 | www.northplains.gov
Police Non-Emergency: (503) 629-0111
Page 23 of 60

The City Transportation Utility Fee (TUF) – utilized for streets, sidewalks, and streetlights
maintenance - has raised $276,360 so far since July 1, 2025.
Jessie Mays Community Center Fund (310) Summary
Rental revenues after twelve months of the FY 2025-27 biennium are $9,759. Hall rentals and
pavilion rentals should pick up with warmer weather events and activities.
Fund expenses accounted to-date have been $39,536. Majority of expenses continues to be
personnel costs related to operations with rentals. We will see the roof expenses in the next 60
days.
Fund - Department
Streets (111)
Personnel Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
Special Revenue Street SDC's (112)
Capital Outlay
Transfers Out
Special Revenue - Street Fee-In-Lieu (114)
Capital Outlay
Jessie Mays Fund (310)
Personnel Services
Materials and Services
Capital Outlay
Transfers Out
Grand Total

25-27 Budget
25-27 actual % of Budget
2,332,087
670,215
569,317
276,039
507,560
123,398
1,027,000
167,951
178,210
102,827
50,000
44,708
5,556
35,000
9,708
5,556
50,000
1,610
50,000
1,610
182,045
39,536
38,565
26,972
4,100
1,417
120,000
19,380
11,147
2,608,840
716,917

28.7%
48.5%
24.3%
16.4%
57.7%
0.0%
12.4%
0.0%
57.2%
3.2%
3.2%
21.7%
69.9%
34.6%
0.0%
57.5%
27.5%

Water Fund (210) Summary
The Water Fund recorded $2,928,546 in expenses after fourteen months of the FY 2025-27
biennium (35.5% of budget to-date). After debt service and transfers to other funds, Materials &
Services – wholesale water purchases - then Personnel Services led expenditure activity with Fund
service provision to-date. Capital projects budgeted in the Water Fund not yet initiated explain the
significant below-budget expenditures.

29905 NW West Union Road, North Plains, OR 97133 | (503) 647-5555 | www.northplains.gov
Police Non-Emergency: (503) 629-0111
Page 24 of 60



On the revenue side, the Water utility has brought in roughly $2.43 million through the end
of July 2026 (108% of expected to date). Revenue varies significantly by season, so upswing
in revenues as the months dry and warm up is always expected.



The Water SDC Fund has earned $104,409 in SDC revenues from various planned
development in the City. Capital Outlay, related to project design, has been less than $6,800
so far this biennium.

Fund - Department
Water Fund (210)
Materials and Services
Personnel Services
Capital Outlay
Debt Service
Transfers Out
Contingency
Special Revenue - Water SDC's (211)
Capital Outlay
Transfers Out
Grand Total

25-27 Budget
25-27 actual % of budget
7,368,184
2,881,252
1,602,650
764,466
1,424,128
624,242
1,701,000
112,813
620,000
317,828
1,820,406
1,061,904
200,000
885,556
47,294
845,000
6,738
40,556
40,556
8,253,740
2,928,546

39.1%
47.7%
43.8%
6.6%
51.3%
58.3%
0.0%
5.3%
0.8%
100.0%
35.5%

URA
The Urban Renewal Agency is actively moving forward and budget is available for project related
costs:
Fund - Department
Urban Renewal Agency (113)
Capital Outlay
Debt Service
Materials and Services
Transfers Out
Contingency
Grand Total

25-27 Budget
25-27 actual % of Budget
3,946,921
638,294
16%
1,350,000
22,866
2%
712,014
335,512
47%
1,151,500
86,419
8%
533,407
193,496
36%
200,000
0%
3,946,921
638,294
16%

29905 NW West Union Road, North Plains, OR 97133 | (503) 647-5555 | www.northplains.gov
Police Non-Emergency: (503) 629-0111
Page 25 of 60

CAPITAL FUNDS
A snapshot of how each of the City’s nine Capital and Special Services Funds have experienced
revenues and expenses vs. budget for the first thirteen months of the FY 2025-27 biennium is found
on the following pages. Capital projects over the first twelve months have been limited in activity,
and so most posting in each fund is greatly revenue receipts.


The Transportation SDC fund activity to-date continues to be limited to a net SDC credit
processed during the period. The fund has not incurred expenses, but with KPSB sign
purchase and installation, will pay its fair budgeted share through a transfer to Fund 620.



The Urban Renewal Agency Fund has experienced expenses limited to staff effort on URA
functions, including federal grant management, consultant coordination and URA-owned
property maintenance activities. Property tax revenues are currently $872,415 and now
exceed projections for the first half of the 2025-27 biennium.



The Fee-in-Lieu fund has seen no real activity, from either developer fees paid into the fund
and expressly for Pacific Street sidewalk improvements, with some minimal expenses for
that budgeted project.



The Transportation Bond Fund has seen some initial start to major projects expense, led by
the Jessie Mays Park Perimeter project. Completion of projects winding down and some
design update on upcoming remaining projects has incurred $206,133 to-date. Debt service
was remitted in November and May, 2026 for the remaining $365,650.



The Transportation Development Tax Fund has funded minimal expense on budgeted
projects so far this biennium. Alternatively, the Stag Industrial building (location of ASML)
has made payments on its Bancroft-financed TDT fees owed and various other planned
construction in the city has combined for almost $515,640 in revenue for the fund to-date.

29905 NW West Union Road, North Plains, OR 97133 | (503) 647-5555 | www.northplains.gov
Police Non-Emergency: (503) 629-0111
Page 26 of 60

Fund - Department
Transportation Bond (115)
Capital Outlay
Debt Service
Transportation Development Fund (130)
Capital Outlay
Transfers Out
Parks Capital (131)
Capital Outlay
Transfers Out
Capital Fund - Bldg and Grounds (605)
Personnel Services
Materials and Services
Capital Outlay
Contingency
Capital Fund - Vehicle and Equipment (610)
Capital Outlay
Capital Fund - Public Works Bldg (620)
Capital Outlay
Grand Total

25-27 Budget
25-27 actual % of Budget
4,345,760
574,149
13.2%
3,610,000
208,049
5.8%
735,760
366,100
49.8%
4,053,728
3,766
0.1%
4,050,000
3,766
0.1%
3,728
0.0%
1,046,761
3,889
0.4%
1,040,000
0.0%
6,761
3,889
57.5%
694,224
330,770
47.6%
208,969
54,878
26.3%
405,255
275,892
68.1%
50,000
0.0%
30,000
0.0%
45,000
0.0%
45,000
0.0%
50,000
28,324
56.6%
50,000
28,324
56.6%
10,235,473
940,898
9.2%



The Parks Capital Fund has earned almost $107,000 in various development projects in the
City so far this biennium, but the fund has not initiated direct projects and related
expenditures. The Parks Capital Fund will also pay its budgeted fair share of the KPSB sign via
monthly transfers totaling $6,761.



The Vehicle & Equipment Reserve Fund has not made budgeted equipment or vehicle
purchases so far in FY 2025-27. Revenues for the fund, via budgeted transfers by different
departments and funds, traditionally occur as part of close-out of each fiscal year.



The Public Works Building (KPSB) Fund has incurred $32,023 in budgeted capital expenditure
for the new monument sign installed in January and the sign project is now complete,
significantly under budget. Revenues are limited to budgeted transfers in from the SDC funds
to pay for the new sign. The fund will be closed out upon sign completion and year-end
transfers to pay for the sign.

29905 NW West Union Road, North Plains, OR 97133 | (503) 647-5555 | www.northplains.gov
Police Non-Emergency: (503) 629-0111
Page 27 of 60

Fuel Tax Revenue Update: The City has collected $158,525 in local fuel tax revenue through
fourteen months of the biennium. $300,000 is the projected FY 25-27 biennium fuel tax revenue
total, which the City is expected to meet at current average monthly pace of receipts.
FY 26 Property Tax Receipts: Through August 2026, we have received $1.1 million compared
to $1.026 million budgeted for FY 26. Washington County has calculated total taxes
outstanding at $18,627 for the 2025-2026 tax roll.
(Calendar)

FY20

FY21

FY22

FY23

FY24

FY25

FY26

December
January
February
March
April

Month
Week 1
Week 2
Week 3
Week 4
Week 5
Month
Month
Month
Month
Month

52,709.63
106,320.97
270,182.05
114,260.56
5,142.46
0.00
8,057.44
2,307.11
10,750.81
836.92
1,426.11

49,554.83
65,283.92
386,015.56
102,471.13
16,476.09
0.00
10,600.62
4,486.87
12,495.43
1,828.44
2,269.34

88,538.13
107,544.46
350,226.42
125,093.00
5,604.55
0.00
7,467.17
4,675.52
9,911.76
1,602.62
2,464.96

95,028.92
36,734.53
360,136.59
185,925.60
55,748.37
0.00
10,728.05
2,584.09
12,791.62
1,871.27
2,446.11

110,434.90
41,639.02
357,992.96
216,841.66
94,896.43
0.00
13,609.22
2,300.59
16,341.89
3,133.49
2,649.17

111,151.46
1,054.62
107,740.00
496,950.74
153,311.92
24,305.32
7,278.47
4,460.34
17,046.14
2,775.05
2,492.69

113,360.24
81,779.70
530,686.85
262,204.09
40,196.52
0.00
16,706.55
5,430.36
19,565.54
2,216.26
9,551.00

May
June

Month
Month

11,080.26
1,512.50

0.00
0.00

9,077.51
1,606.05

13,106.81
0.00

12,744.80
2,010.82

17,500.50
2,117.01

14,473.60
2,062.19

$584,586.82

$651,482.23
11.4%

$713,812.15
9.6%

$777,101.96
8.9%

$874,594.95
12.5%

$948,184.26
8.4%

$1,098,232.90
15.8%

October
November

Total Received/YTD
+/- over Previous

29905 NW West Union Road, North Plains, OR 97133 | (503) 647-5555 | www.northplains.gov
Police Non-Emergency: (503) 629-0111
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Page 53 of 60

CITY OF NORTH PLAINS
Submit Application to:
 1W :HVW 8QLRQ 5G 1RUWK 3ODLQV 25 
,QIR#QRUWKSODLQVJRY

APPLICATION FOR APPOINTMENT TO THE ECONOMIC DEVELOPMENT COMMI66,21
Information provided in this application is considered public and may be used upon announcing your appointment. The
Economic Development CommiVVLRQ, established by the City Council on 'HFHPEHU  20 DQG ZDV H[SDQGHG WR 
PHPEHUV DW WKDW WLPH. The EDC will typically meet once a month for approximately 2 hours. From time to time, special
meetings may be held to meet deadlines or conduct public hearings. Preparation for each meeting usually involves an
equal amount of time. The Economic Development Committee’s regular meeting schedule is to be determined.
Each position is a four-year term. If the application is submitted to fill a vacancy, the appointee will serve for the time
remaining in that term. Each applicant is interviewed by the City Council, and selections for the Committee are made by
the City Council. $W OHDVW  PHPEHUV RI WKH ('& PXVW EH UHVLGHQWV OLYLQJ LQVLGH WKH FLW\ OLPLWV RI 1RUWK 3ODLQV
Resident/ Property owner

Representative of Property within City

Business Owner within City
Name:

Explain: ______________________________________

Michael Accuardi

Date: 09/28/26

Mailing Address:
Street Address if different:
City: North Plains
Home Phone:

_______State: Oregon

_________ Work Phone:

Zip: 97133

Cell Phone:

E-mail Address:
Occupation:

___________

Graphic Designer

Please answer the following questions. There is no “right” answer to any question. If additional space is needed, use the
back of this page or attach a separate page.
1.

Why would you like to serve on the Economic Development Committee? I have enjoyed my tenure

with the EDC and would like to continue to assist in the development of North Plains
economic health.
2.

What do you think are the most important issues now facing North Plains from an economic/business development
perspective? I think one of the biggest issues facing North Plains is attracting new business to

the city.
3.

Do you have any special interests or qualifications that you would bring to the Economic Development Committee?

I would say my previous experience on the EDC would be valuable.

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COUNCIL REPORT
Date Prepared: October 13, 2026
To:

North Plains City Council

AGENDA ITEM NO. 8B v3

From: Interim City Manager Paul Koch
For Meeting Of: October 19, 2026
Subject: Report dealing with safety issues at Food Bank Location
1. BACKGROUND: Several years ago, the food Bank was required to comply with city direction
regarding loading, parking, public access and safety. Earlier this year Council took action to
require the Food Bank to use a loading zone on Commercial Street, to place a barrier fence
along the Commercial Street curb. Council action also removed automobile parking on
Commercial Street in front of the Food Bank.
In late September I took our Risk Manager (from the City insurance carrier) to that and other
locations out of concern for the safety in the area. The Risk Manager identified that loading on
Commercial Street was not safe, and the fence between the sidewalk and the curb was also
unsafe. The fence is not attached to anything and can easily be knocked over. These kinds of
comments by Risk Managers are very important and once a safety risk is identified, the City is
compelled to fix the situation or risk cancellation of insurance or increased insurance rates.
In addition, I have learned that 3J has done a safety project on that corner that would repair
and make the curb line safe, sidewalk issues and general safety for the general public as well as
the volunteers and clients of the food bank. In addition, the 3J project would place a railing on
top of the curb line along Commercial Street thus giving people a chance to hold on to
something or keep from falling off the curb down onto the sidewalk. To be clear, this is a
dangerous situation that needs to be corrected.

2. CITY COUNCIL OPTIONS: The City Council has the following option available currently to fully
comply with the request of the Risk Manager.
a. Return the two parking spaces along Commercial Street in front of the Food Bank.

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b. Move the food unloading location to the side street adjacent to the Food Bank
Building.
c. Install the metal railing along the top of the curb on Commercial Street. Make
corrections to the curb and sidewalk issues at the corner of Commercial and the side
Street. (This would ensure no one falls from Commercial Street to the sidewalk and
onto the rocks and levels out the sidewalk and curb to the West)
d. Remove the yellow fence and return it to the City Shop area.
3. RECOMMENDATION: It is recommended that all the items listed in the option above be
approved by City Council, thus making the area in front of the Food Bank safer and in
compliance with recommendations of the Risk Manager.
4. SUGGESTED MOTION: “I move that the safety recommendations of the Risk Manager be
implemented in the area adjacent to the Food Bank and along Commercial Street and direct the
ICM to ensure this safety enhancement is completed.”.

Page 56 of 60

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November 2026
All meetings are now being held at the
Mays Community Center 30975 NW Hillcrest Street

Jessie

All meetings will also be available to attend 'virtually' using Zoom

MEETING

PRIMARY

ALTERNATE

First Monday of the month at
7:00 pm
1st Wednesday of the month
at 6:00 pm

City Council
Economic Development Commission
Washington County Coordinating
Committee (WCCC)

NOTE

Ruston

DATE
11/2
11/4

2nd Monday at 12:00 noon

11/9

2nd Monday at 6:00 pm

11/9

Papen

2nd Thursday 7:00pm

11/12
11/16

Planning Commission

Warrington

6 pm - 7 pm
3rd Monday of the month at
7:00 pm
3rd Wednesday at 6:00 pm
due to Veteran's Day holiday

Library Board
Metro Policy Advisory Committee
(MPAC)
Metropolitan Area Communcations
Commission (MACC)
Washington County Consolidated
Communications Agency (9-1-1)
5900 NE Pinefarm Ct. Hillsboro &
also via Teams. For info call Admin
at 503.690.4911

De Forge

3rd Wednesday at 6:00pm

11/18

De Forge

4th Wednesday at 5:00pm
Usually Fridays 3-4 times a
year

Parks & Rec Board
Washington County Office of
Community Development Policy
URA Meeting
City Council

Page 58 of 60

Weber

De Forge

Papen

11/16
11/18

Page 59 of 60

2026 City Council Meeting Calendar Schedule
2026 City Council Meeting Dates-7:00 p.m.

1/5
1/20
2/2
2/17
3/2
3/16

4/6
4/20
5/4
5/18
6/1
6/15

Meetings in yellow are Tuesday meetings
due to Monday holidays

7/6
7/20
8/3
8/17
9/8
9/21

Note: URA meetings will be held April 6, May 5, and June 1

10/5
10/19
11/2
11/16
12/7
12/21

Work Session at 6:00 pm before each Council
meeting unless otherwise noted.

2026 Schedule for Board and Commission Meetings - Ex Officio Duties
1st Wednesday
6:00 pm

Economic
Development

2nd Monday
6:00 pm

Parks & Recreation
Board

2nd
Wednesday
7:00 pm

1/7
2/4
3/4
4/1
5/6
6/3
7/1
8/5
9/2
10/7
11/4
12/2

DUMBROW
WEBER
PAPEN
DE FORGE
DUMBROW
WEBER
CANCELLED
De FORGE
HAGEDORN
WARRINGTON
RUSTON
De FORGE

1/12
2/9
3/9
4/13
5/11
6/8
7/13
8/10
9/7
10/12
11/9
12/7

FAGE
REDING
CANCELLED
CANCELLED
HAGEDORN
De FORGE
WARRINGTON
PAPEN
WARRINGTON
WEBER
*VACANT*
PAPEN

1/14
2/11
3/11
4/8
5/13
6/10
7/8
8/12
9/9
10/7
11/18
12/9

Planning Commission

3rd Wednesday
7:00 pm

REDING
REDING
DUMBROW
PAPEN
De FORGE
HAGEDORN
WEBER
DUMBROW
De FORGE
PAPEN
WARRINGTON
SHURTS

1/21
2/18
3/18
4/15
5/20
6/17
7/15
8/19
9/16
10/21
11/18
12/16

Library Board

WEBER
De FORGE
HAGEDORN
CANCELLED
WEBER
WARRINGTON
HAGEDORN
WEBER
DUMBROW
WARRINGTON
De FORGE

2026 Council Committee Appointments

Meeting

Primary

Alternate

Metropolitan Area Communications Commission
(MACC)
Tual Valley Comm Access TV (TVCTV)
Meets 1:30-4:00pm in Beaverton with Zoom option
Meets quarterly - Dates set approx. 3 weeks in advance

Weber

De Forge

Metro Policy Advisory Committee
(MPAC)
Meet 4th Wednesday of each month 5:00-7:00pm at Metro
Council Chambers in Portland

De Forge

Washington County Coordinating Committee
(WCCC) - City Mayors are representatives on Committee
Meet 2nd Monday of each month in Beaverton 12:00-1:30pm

Washington County Office of Community Development:
Policy Advisory Board
Meet 2nd Thurs of each month 7:00-9:00pm
Various locations throughout Washington County

Washington County Consolidated Communications Agency
9-1-1 (WCCCA)
Sept. 18th 3:00 pm
Dec. 18th 3:00 pm
5900 NE Pinefarm Ct Hillsboro and also via Teams
Info: call admin at: (503) 690-4911

MAYOR

VACANCY

Papen

VACANCY

VACANCY

Papen

NOTE: PLEASE START THINKING ABOUT 2027 POSITIONS/APPOINTMENTS NOW
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