On the agenda: Piqua City Commission Meeting — License plate reader (Oct 6)

PIQUA CITY COMMISSION REGULAR MEETING
TUESDAY, OCTOBER 6, 2026
6:00 PM
COMMISSION CHAMBER - 2ND FLOOR
201 WEST WATER STREET
PIQUA, OHIO 45356
CALL TO ORDER
THE PLEDGE OF ALLEGIANCE
ROLL CALL
MOTION TO APPROVE BUSINESS AGENDA
1)

Rules of Conduct

PRESENTATIONS

Proclamation designating September 25, 2026, as Dolly Parton Day in the City of Piqua
Brad Billet from Clark Schaefer Hackett CPA firm will do a presentation on the 2025 Annual
Comprehensive Financial Report for the fiscal year ended December 31, 2025.
Neighbors for a Better Piqua
APPROVAL OF THE MINUTES
1)

Approval of Minutes from September 15, 2026 City Commission Meeting
Approval of the Minutes from the September 15, 2026, Regular City Commission Meeting

2)

Approval of Minutes from September 29, 2026, Executive Session
Approval of the minutes from the September 29, 2026, Executive Session

OLD BUSINESS
1)

Ordinance No. O-12-26 (Third Reading)
An Ordinance amending Chapter 33.03 Section (A) Holidays and Personal Days of the
Piqua Code

2)

Ordinance No. O-13-26 (Second Reading)
An ordinance to submit a Petition for Submission of Proposed Amendment to add a new
Charter Section 138 under the existing Miscellaneous Provisions, to read as follows:
Section 138 Data Centers and Cryptocurrency Mining

3)

Resolution No. R-101-26 (Tabled)
A Resolution authorizing the City Manager to enter into an agreement with Online
Information Services, Inc. for Utility Billing Collections

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4)

Resolution No. R-105-26 (Tabled)
A Resolution Appointing Eight Citizens to the Charter Review Committee

NEW BUSINESS
1)

Ordinance No. O-17-26 (First Reading)
An ordinance providing for the Appropriation and Authorization of expenditures for the
Conduct of Municipal Elections.

2)

Ordinance No. O-18-26 (First Reading)
An ordinance to submit a Petition for Submission of Proposed Amendment to Charter
Section 120, to be known as the Piqua Recall Modernization Act, to exclusively defer all
municipal recall procedures, timelines, thresholds and requirements to the General Laws
of the State of Ohio under ORC. 705.92.

3)

Ordinance No. O-19-26 (First Reading)
An Ordinance providing for the reconsideration of Ordinance No. O-7-26 pursuant to
Section 22 of the Piqua City Charter, and providing for its submission to the electors if not
repealed

4)

Resolution No. R-108-26
A resolution to approve the application for a new liquor permit to be issued to Thai 9
Store 2 LLC, located at 110 W High St., Piqua, OH 45356

5)

Resolution No. R-109-26
A resolution awarding a contract to R. B. Jergens Contractors, Inc for the Washington
Road Improvements Project

6)

Resolution No. R-110-26
A resolution authorizing a purchase order to Utility Truck Equipment, Inc. for the
purchase of a 40' Versalift bucket truck for the Power System

CITY MANAGER'S REPORT
COMMISSIONERS COMMENTS
ADJOURNMENT
NON-AGENDA PUBLIC COMMENT
(This is an opportunity for citizens to address the City Commission on Non-agenda items after the
adjournment of the Business Agenda. Comments will be limited to seven (7) minutes.)

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PROCEDURAL RULES AND RULES OF CONDUCT FOR CITY
COMMISSION MEETINGS
BUSINESS AGENDA
1. Commission meetings shall be called to order by the mayor or presiding officer of the
meeting. The clerk shall call the roll of the Commissioners.
2. The mayor or presiding officer shall thereafter lead the Commission in the Pledge of
Allegiance.
3. Upon roll call being completed, the Business Meeting of the Commission shall commence.
4. The Commission shall, if necessary, add or remove items to the Business Agenda and
approve the agenda once it is established.
5. After approval of the agenda, the Commission shall vote on approval of the minutes of
prior meetings.
6. After the establishment of the agenda, the Commission shall permit public comment by
the citizens of Piqua as required by Section 4 of the Piqua Charter on any approved agenda
item. Any person providing public comment shall provide his or her name and street
address prior to making any comments.
7. Any non-citizen may also participate in public comment if an ordinance or resolution
made part of the agenda affects his or her business located within the city of Piqua or
utility service they receive within the city of Piqua. Any non-citizen shall state his or her
name and either what business he or she operates that is being affected by an ordinance
or resolution, or what property address inside the city limits that he or she is receiving
utility service.
8. Any person providing public comment may speak once for up to a total of five minutes on
each resolution and ordinance made part of the agenda. No person shall be permitted to
comment twice on an agenda item.
9. Once public comment is completed, the Commission shall immediately begin debate and
deliberate on each agenda item. No public comments from the public shall be permitted
during the debate and/or deliberation of ordinances and resolutions by the commission.

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10. After deliberation on ordinances and resolutions, votes on ordinances shall be recorded
by roll call and votes on resolutions may be recorded by voice vote; if a commissioner
wishes to have a roll call vote on a resolution, any commissioner may request the clerk to
call the roll to record the vote. The Clerk of Commission shall record the vote tally for each
ordinance and resolution.
11. During the Business Agenda, only city employees including department heads and guests
of department heads to discuss matters affecting the city, the Piqua Chamber Director,
the Main Street Piqua Director, may make presentations during the Business Agenda part
of the meeting.
12. At the completion of the Business Agenda, the mayor may or may not permit
commissioners to address the community for the good of the city. Afterwards, the
commissioners shall call the business meeting of the commission to a close and city staff
may be excused.

NON-AGENDA PUBLIC COMMENT
13. Non-agenda public comment sessions may, upon the discretion of the Commission,
commence after the regular business meeting of the commission adjourns.
14. Any non-agenda public comment shall not begin after 9 p.m. and shall not continue after
9 p.m.
15. Comments by the public shall be addressed to the Commission and mayor and shall be
limited to a seven-minute period per person. Under no circumstances should the
Commission or mayor interrupt any person’s seven-minute time period unless the
individual violates the Rules of Conduct or the individual commenting requests interactive
dialogue. I f a Commission member or the mayor comment during an individual’s
allotted time, the time taken for any comment by Commission members or the mayor
shall not be deducted from the individual’s allotted seven minutes so that they receive
their full allotted time to speak. No person may speak more than one time during any
non-agenda public comment session.
16. All comments shall be related to city business or activities.
17. The Clerk of Commission shall not be under any obligation to keep minutes of the nonagenda public comment session.

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18. Public comment time shall be only afforded to persons who live within the City of Piqua
city limits, Springcreek Township, Washington Township and/or Miami County or own
property within the city or own a business within the city limits.
19. Any person providing public comment shall provide his or her name and street address
prior to making any comments.
20. Any individual attending the Non-Agenda Public Comment period of the City
Commission meeting may have signs that do not exceed 8 ½ x 11 in size. Such signs shall
not be displayed in a way that obstructs the view of any other individual attending the
meeting or any camera recording the meeting.

RULES OF CONDUCT
Recognizing that the city has a compelling and significant interest in conducting its meetings
in an efficient manner, the following Rules of Conduct shall be enforced during the
Commission Business Meeting and the Non-Agenda Public Comment session:
1. Obscene comments, physically threatening remarks, and disruptive conduct are
prohibited;
2. Profanity that is disruptive is prohibited;
3. Racist and hate-filled epithets are prohibited;
4. Loud and boisterous conduct or comments are prohibited;
5. Cheering, jeering or clapping, unless for ceremonial purposes as determined by the
mayor, are prohibited;
6. Noisemakers are prohibited;
7. All persons shall remain seated during commission meetings unless they are leaving the
Commission Chambers or are addressing the Commission from the podium;
8. Any person desiring to make a public comment shall complete a public comment
request card provided by the Clerk of Commission and shall deposit the card in the
public comment request box. The box will be monitored throughout public comment

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sessions and cards will be given to the mayor or presiding officer by the commission’s
designee during public comment sessions;
9. The mayor shall call the persons requesting to make public comment during the
appropriate public comment periods;
10. When called by the mayor to address the Commission, the individual called shall address
the Commission from the commission podium unless the person so called has a medical
condition that prevents the individual from doing so; in such case, the mayor will make
every attempt to accommodate the individual so his or her comments are heard by the
public;
11. If during the non-agenda public comment session, the public comment cards have not
all been called prior to the end of the meeting, the individuals not called will be placed
at the top of the list for presenting comments at the next scheduled meeting;
12. If during the non-agenda public comment session, the public comment cards have been
exhausted and the meeting has not been concluded, individuals who have not spoken
may request to do so until the conclusion of the meeting.

Any individual violating a commission rule shall be warned by the mayor or presiding officer of
the violation, and if such individual does not cease the activity so warned, he or she shall be
asked to leave city hall. If an individual refuses to comply with the mayor or presiding
officer’s directive to leave city hall, the individual may be charged criminally for his or her
conduct.

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CITY OF PIQUA, OHIO
___________________________________________________
James D. Vetter, Mayor
201 West Water Street * Piqua, Ohio 45356
(937) 778-2051 – Fax (937) 778-2048
www.piquaoh.gov

PROCLAMATION
WHEREAS, the late Dolly Parton rose from humble beginnings in eastern Tennessee to
become a beloved entertainer and philanthropist whose generosity has touched
communities around the world; and
WHEREAS, Dolly Parton established the Imagination Library in 1995 in honor of her
father, a program that offers a high-quality, age-appropriate book each month via mail to
enrolled children birth to age 5 free of charge to families; and
WHEREAS, Dolly Parton’s Imagination Library has been offered in Miami County since
2014 through the Troy-Miami County Public Library, which now mails more than 1,100
books to the children of Piqua each month; and
WHEREAS, more than 4,600 children in Miami County currently receive books through
Dolly Parton’s Imagination Library, with thousands of children having participated in the
program since its local inception; and
WHEREAS, the State of Ohio has proclaimed September 25, 2026, as Dolly Parton Day in
recognition of Dolly Parton’s life, legacy and extraordinary philanthropic contributions,
particularly her commitment to children’s literacy; and
WHEREAS, September 25 honors Dolly Parton’s legacy while also recognizing her
connection to the iconic 1980 film and song “9 to 5”; and
WHEREAS, the City of Piqua celebrates the joy of reading and recognizes Dolly Parton’s
extraordinary commitment to children, literacy, philanthropy and communities, as well as
the important work of local partners who help bring those efforts to children throughout
Miami County.
NOW, THEREFORE, I, Jim Vetter, Mayor of the City of Piqua, Ohio, do hereby proclaim
Friday, September 25, 2026, as Dolly Parton Day in the City of Piqua.
IN WITNESS WHEREOF, I have hereunto set
my hand and caused to be affixed the Seal of
the City of Piqua, Ohio, this 6th day of

October 2026.
_____________________________________________
JAMES D. VETTER, MAYOR

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Neighbors for a Better Piqua
Issues and Proposed Solutions Focus Group
February 23, 2026
Purpose: In an effort to remedy the disconnect between commissioners, citizens and city staff at commission
meetings we have identified perceived issues and proposed solutions for commission consideration.

Goal: Restoring Public Trust & Transparency with the Commission & City Staff
1. (VOTE: 12/15) A perception exists that Commissioners represent and defend city staff, rather than the citizens.
-

More positive interaction is needed at commission meetings to include improved body language,
attentiveness, and dialogue
Establish regular town halls/ward meetings
Commissioners should explain rationale for votes, especially for sensitive/controversial topics

2. (12/15) Citizens feel Waiving Three-Reading Rule and Declaring Emergencies are overused.
-

Consider public disclosure of when the three-reading rule can be waived
Develop a policy where externally imposed statutory deadlines are allowable, not developer timelines
Codify mandatory 30-Day Open Comment Periods for a pre-defined list of actions or processes
o Comprehensive Plans & Consultant Provided Recommendations
o Major Code/Ordinance Revisions & Proposals, Changes to Data Retention policies, and Fee &
Schedule Changes that exceed a proscribed percentage or number of days
o Economic development projects that require taxpayers or other public funding, or include tax
incentives such as CRA’s, TIF agreements, and any that require a service commitment
o Land sales of public assets
o License plate readers, facial recognition software, drone programs, data sharing agreements with
third parties
o Consider adopting a policy related to software implementations that an emergency is permitted
only for “system failure replacement, not system upgrades or vendor switching”
o Consider adopting a policy that “no emergency shall be declared for surveillance or data-collection
technologies absent an imminent public safety threat documented in writing”
o Create an online public forum where comments are available for public inspection
o Create a “You Asked/We Listened” to report on changes made to original proposals to reflect
inclusive community input considerations

3. (15/15) Citizens Perceive Sunshine Law Violations exist and commissioners and city staff conduct private meetings
and conversations on agenda items
- Public disclosure of Sunshine Law requirements
- Annual Sunshine Law update/refresher courses should be made available to commissioners and board
members
- Required Sunshine Law Training
4. (10/15) Use of NDAs is perceived as being applied to information that is not subject to the NDA.
- Adopt a public facing policy and publish disclosure of when NDAs are acceptable and what information
can be covered by the NDA
- Require a published disclosure of when NDAs are entered into
- Require commission approval to enter NDAs by city staff

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Goal: Modification to Meeting Conduct & Procedures to Remedy Public Trust, Dialogue &
Transparency
1. (10/15) Commissioners Voting Rationale is Not Regularly Explained
- Commissioners should be in the habit of explaining reasons for votes, especially on sensitive topics
2. (15/15) Public Comment is Ineffective
- Staff should be required to stay for entire meeting, including Public Comment
- Move public comment back to business agenda
3. (12/15) Agenda Detail & Attachments are not provided on a timely basis. Agendas and attachments are not posted
consistently. Citizens and commissioners are unsure if they have the most current agenda and pertinent information.
- All Slides/Presentations and attachments should be included in agenda
- Complete agendas published by EOD Friday prior to meeting
- If additional presentations/attachments are provided after publishing the agenda to the city’s website, all
“additions” should be made available in print at the meeting for citizens, with a clear process for identifying
superseded and amended changes
4. (15/15) Public Comment has been abolished at Boards/Committees leaving citizens no way to participate or
provide comment on any topic that is not on the agenda and creates a perception that city staff do not value citizen
input and involvement.
- Restore public comment at Board & Committee meetings
5. (12/15) Clarity and Purpose need defined for the Five-Minute Rule on Agenda Items
- Define timeframe and decorum for five minutes of public comment items on business agenda
- Answering of questions posed within five minutes should be considered standard practice
- Define process for responding to unanswered questions posed via Commission Meeting and develop a
standard practice for Email Responses (i.e. 72 hours)
6. (14/15) Broadcasting of Public Comment has been removed from the City’s recorded meeting restricting citizens
access to information, presentations, community announcements, etc.
- Public comment should be included in posted meeting videos
7. (14/15) Comment Cards are a distraction during meetings and not conducive to restoring Public Trust and
Dialogue
- Stop using comment cards
8. (12/15) Executive Sessions Delay Meetings and Cause Irregular Meeting Start Times
- Move executive sessions to end when possible
- Do not start meetings early if executive session ends early; keep commission meeting start times consistent

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Goal: Fostering Better Communication & Accountability
1. (14/15) Citizens’ Questions/Concerns at Meetings frequently go unanswered with no recourse or ability to require
accountability and responses.
- City staff should stay for entire meeting
- City staff should respond to citizens within 72 hours, even if just acknowledging receipt of an inquiry or at
minimum to respond that more time is needed
2. (12/15) City Staff Responsiveness is slow or non-existent at times and citizens’ emails go unanswered.
- Establish response expectations (example: 72 hours)
- Citizen Request Tracker called “Report a Concern” on website only has three options for law enforcement
contact
3. (15/15) Economic Development Projects are not communicated timely, and commissioners seem unaware of
development projects and details at times.
- Hold regularly scheduled economic development work sessions/updates outside of commission meetings
- Provide quarterly updates at commission
- ROI on projects should be disclosed

Goal: Increase Positive and More Productive Civic Participation
1. (15/15) The citizens need people willing to run for commission
- Consider increased compensation for mayor and commissioner seats
2. (13/15) City owned public property appears excessive
- Publish annual list of publicly owned properties on website
- Publish intent and possible uses
- Establish a community investment trust or other vehicle to allow citizens to participate in economic
projects
Additional suggestions reported from focus group:
•
•
•
•
•
•
•
•

Defining/clarifying what administrative support services are available to commissioners utilizing city staff
Establish a new commissioner training program/disclose what is currently in place
Work Sessions are particularly conducive to commissioner/citizen communication, establish recurring
sessions, or make effort to hold more
Ease of access to recorded commission meetings is restricted, particularly for older citizens (consider
restoring YouTube access if public access is no longer available)
Retore Government Academy
Establish a Recurring Annual Anonymous Employee Survey to provide opportunity for commissioners to
hear directly from city staff related to effectiveness/ineffectiveness of operations, management, programs,
etc.
Yearly training/refresher courses for Commissioners re: Sunshine Laws, Roberts Rule of Order, Drafting
Ordinances, Commissioners “Bill of Rights,” staff support services available
Better communication regarding small business startups and “revolving loan fund”

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Neighbors for a Better Piqua
Contact Information
Joe Wilson – (937) 778-0390, [email protected]
Jon Wessel – (937) 329-8692, [email protected]
Tom Lillicrap – (937) 418-8540, [email protected]
Natalie Young – (937) 214-6501, [email protected]

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NOTES/COMMENTS/SUGGESTIONS

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PIQUA CITY COMMISSION REGULAR MEETING MINUTES
TUESDAY, SEPTEMBER 15, 2026
CALL TO ORDER
The meeting was called to order at 6:00.
THE PLEDGE OF ALLEGIANCE

ROLL CALL
Mayor Vetter asked for a roll call. All commissioners were present.
MOTION TO APPROVE BUSINESS AGENDA
Commissioner Walker made a motion to approve the Business Agenda. Seconded by
Commissioner Wead. All in favor. Motion carried.
1)

Rules of Conduct

PRESENTATION

Proclamation Recognizing Upper Valley Career Center Adult Education and Family Literacy
Week
Mayor Vetter read the proclamation recognizing Upper Valley Career Center Adult Education and
Family Literacy Week. There were no representatives from Upper Valley Career Center present.

Sullivan Development, LLC on Riverbend Villas
Zac Linsky and Travis Venzel from Sullivan Development, LLC based out of Carmel, Indiana, made a
brief presentation to talk about a development grant they had applied for and received for $24
million dollars. The proposed development will consist of around 100 units, located north of
Johnson Street, between Wayne and Main. The next 12 months will be getting the design done and
financing in order. The hope is that it will be under construction this time next year. Commissioner
DeBrosse asked what type of units they had planned. Mr. Linsky answered Studio, one, two and
three-bedroom apartments. Mr. Venzel also said this type of housing will serve people making
between 50 and 70% of the median income. All will be paying rent. Commissioner Walker asked
where the development would start. Mr. Linsky answered, It would be the parking lot just north of
Ulbrich's grocery store and the surrounding parcels owned by the same family.
APPROVAL OF MINUTES
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1)

Approval of Minutes from August 28, 2026, Executive Session
Approval of the minutes from the August 28, 2026. Executive Session

Commissioner Walker made a motion to approve the Minutes from the August 28, 2026, Executive
Session. Seconded by Commissioner DeBrosse. Commissioner Wead and Mayor Vetter voted in
favor of approval. Commissioner Simmons abstained as he was unable to attend the meeting.
2)

Approval of Minutes from September 1, 2026, City Commission Meeting w/
Executive Session
Approval of the Minutes from the September 1, 2026, Regular City Commission Meeting
w/ Executive Session

Commissioner DeBrosse made a motion to approve the Minutes from the September 1, 2026, City
Commission Meeting. Seconded by Commissioner Walker. All in favor. Motion carried.
OLD BUSINESS

1)

Ordinance No. O-12-26 (second reading)
An Ordinance amending Chapter 33.03 Section (A) Holidays and Personal Days of the
Piqua Code

Presented by Catherine Bogan, HR Director. This Ordinance has been amended since the first
reading. The amendment will include the addition of Veterans Day to the schedule of Federal
Holidays, which comes after bargaining unit negotiations last year. This is for Schedule A
employees who are non-represented for parity amongst the employees. Commissioner Simmons
asked if employees would get it off this year. Ms. Bogan answered yes. Alexander Hessler asked if
there was clarity about the language removed from the Charter and will this put it back into the
Charter? Since the last meeting. Ms. Bogan replied that it was a clerical error and oversight on her
part that has since been corrected. There was a review in 2022 and in 2023 the city affected
changes that took policy out of the ordinance and moved it to personnel policy and procedures,
leaving the actual benefits in the ordinance. Sections C, D and E that Kim Heisler referenced in the
previous meeting, were placed in policy where they still exist. The way it is presented in this packet
is how it is intended for it to be listed in the ordinance. This is a second reading. There was no vote.
2)

Resolution No. R-101-26 (Tabled)
A Resolution authorizing the City Manager to enter into an agreement with Online
Information Services, Inc. for Utility Billing Collections

Commissioner DeBrosse made a motion to untable. Seconded by Commissioner Walker. Presented
by Darren Meredith, Finance Director. The Utility Business Office has selected Online Information
Services Incorporated to assist in collecting delinquent utility bills. OIS was selected due to their
ability to integrate with the city's utility billing software and the city's ability to access payments that
are made to OIS on a daily basis. OIS has been in business over 70 years, licensed to recover debt
in all 50 states, and they work with over 1,100 utility departments across the US.
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Damon Wilson asked if anyone had heard of remetering that was happening in Columbus that
Governor DeWine had just vetoed a bill about. Basically, if we do not have payment plans or work
out schedules, if we do not have shut-off protections, we are operating a public utility and that is
covered according to the consumer council by these rules. We need to look at how many accounts.
How old are they? How much is owed? What about just selling the accounts? Maybe offer a
payment plan. Can somebody on this commission look into that? Based on the terms of the
agreement attached, the city would be losing 39 cents on the dollar, so why not just offer that?
According to the internet, 7.7% is the average of uncollected debt for utility companies.
Mayor Vetter asked if we have an idea how many accounts there are. Mr. Meredith said he didn't
know the number. Commissioner DeBrosse asked if all the accounts were closed. Mr. Meredith
replied yes. Commissioner DeBrosse asked if attempts had been made to reach those individuals.
Darren said yes again.
Commissioner Walker asked if there are payment plans offered. Mr. Meredith said yes.
Kim Heisler said this is being presented again, but there are no changes. Have there been any
changes? Has this been looked at? Why a seven-year contract? How many delinquent accounts a
year? Can the city actually meet the guidelines of this contract? Do we have enough accounts in
collections? People are really struggling. We have multiple staff openings. There are too many
errors. Please table this again. Ryan Spitzer wanted to clear up a misconception that this is a sevenyear contract. It is a seven-year look back. It is a one-year contract that can be canceled with a 30day written notice. Kayla answered that these are accounts that are closed. Alexander Hessler said
he called in and asked about setting up a payment plan. He was told there was no payment plan.
Kayla again explained they will always accept a payment plan. If someone calls and wants to set up
a payment plan on an inactive account, they would absolutely accept it. Mr. Hessler then said so
you first have to get your power shut off, then you get a payment plan? Do you think this is fair?
Kayla again explained this resolution is only to address inactive accounts. Solei Larkson said this
resolution needs to be voted down. We do not have a City Manager and the Finance Director has
been here a week. In the September 1 meeting, it was said twice that the health of the general fund
needed to be assessed. Solei read a statement that had been issued by Baker Tilley regarding
Ginger's departure. Ms. Larkson then read from the Miami Valley Today article Paul Oberdorfer
statement from last year having a budget surplus. Kayla asked to respond to the Baker Tilley letter.
That was a termination letter, not an audit opinion.
Jonathan Wessel thinks we need to separate the two things. A delinquent account versus closed.
Mr. Wessel relayed a story he had overheard a while ago, when he was in the utility office. The
power was on when they left home, but the reconnection fee had been charged that day, so it was
now owed. Mr. Wessel did some research on the company being used in the contract, and a lot of
cities use this company. Last time, he asked about data breaches and there did not seem to have
been any problems there either. Mr. Wessel thinks this is an appropriate thing for the city to do.
Commissioner DeBrosse asked if we know how many delinquent accounts there are per year. Kayla
answered 100-200. Commissioner DeBrosse asked if Kayla could confirm that these are accounts
that have been closed for 90 days, and she confirmed that is true and that the letters have gone
out. Those letters ask the customer to call and set up arrangements for payment.
Commissioner Walker proposed amending the resolution to offer a payment plan or reduced
settlement with the last collection letter. Kayla replied that the only problem she could see with
that proposal is that the Charter doesn't allow for them to negotiate settlements without bringing
them back before the commission. The commissioners then looked to Attorney Spitzer for
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clarification and Attorney Spitzer said he would have to look at the contract as to whether or not
you’re required to submit what’s defined as a claim. He would need to review the contract further
to see if there is an obligation to submit every one of the 100 to 200 claims that Kayla said or if you
have the discretion to do that. Commissioner Simmons' opinion is that there is too much that
needs to happen to pass as is. There have been multiple citizens asking for a root cause analysis or
a work session. At the last meeting, Steve Yenney had suggested giving the residents the 35%
discount we would be paying to the collection company. Mr. Simmons' suggestion was 25%.
Commissioner Simmons referenced further comments from Steve Yenney that there was unclear
authority and missing leadership, which he believed referred to the fact that only finance was
present and nobody from utilities. Further, the procurement process was weak and there were
contract terms that were dangerous and presented the city with financial risk. He didn’t have the
email but said he thought there was also mention of an ORC violation. Commissioner Simmons
would prefer we withdraw the resolution until after a work session and get it right. Commissioner
Walker stated he wanted a work session as he believes there are issues with current billing and
past due billing. Commissioner Simmons made a motion to table and have a work session.
Seconded by Commissioner Wead. All in favor. The resolution is tabled for a second time.
NEW BUSINESS

1)

Ordinance No. O-13-26 (First Reading)
An ordinance to submit a Petition for Submission of Proposed Amendment to add a new
Charter Section 138 under the existing Miscellaneous Provisions, to read as follows:
Section 138 Data Centers and Cryptocurrency Mining

Kim Heisler just wanted to thank everyone for their time and the effort.
Alisha Lange also wanted to thank the people that showed up to sign. Perhaps the people outside
the city limits could get together and meet. Please get out and vote. There were more positive than
negative comments.
Commissioner Simmons asked if this could be declared an emergency like the last one. Attorney
Spitzer replied that they certainly could but as there is another similar Charter Amendment coming
up, it is not necessary. This is a first reading. There was no vote.
2)

Ordinance No. O-14-26 (First Reading)
An ordinance to submit to the Miami County Board of Elections notice of the intent to
select a recall election date for the Recall of Ward 1 City Commissioner and Mayor of
Piqua James Vetter and declaring an emergency.

Attorney Spitzer wanted to clarify that this election must be assigned in 40–60 days.
Alisha Lange wanted to let Mayor Vetter know he had been recalled. Thanked the citizens.
Alexander Hessler too thanked all the people of Piqua for turning up.
Stu Shear asked where we were going with all this? Who is running the ship? Is there a purpose to
all this? Things have to be done right. People are upset that things have not been done correctly
over the past five years. Things have to change. When writing an Ordinance or Charter, it has to be
perfect every time. We have to have solid direction. We have to start running the city as a business.
Jim Sheats wanted to introduce himself. He is from Ward 1 and three years ago ran against Mayor
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Vetter. He thinks the problem we have here is a lack of trust and lack of communication. He hopes
whoever gets these seats can rebuild trust. He plans to run. He wishes everyone good luck.
Steffanie Davey wanted to address the current recall. It is everyone's right and responsibility to
hold their elected officials accountable. While she does support the recall of one commissioner, she
will continue to join the other commissioners. There are three separate recalls and they must be
evaluated individually. Ms. Davey believes that while the commissioners, as elected officials, answer
to voters, the city staff do not. The city staff can exert significant influence over decisions and
operations of the city. Therefore, the expectation for transparency and accountability should be
higher.
Nicholas Mahrt wanted to tell the commissioners they had done some good things as
commissioners but they acted as automatons. To the mayor, his legacy should have been that the
meetings were so boring nobody needed to come.
Commissioner Simmons wanted to make a comment to rebut the statement from the Miami Valley
Today newspaper on Monday, September 14, 2026. In the article released by the Miami Valley
Today newspaper on Monday, September 14, former City Manager Paul Oberdorfer made some
statements regarding his tenure in that job. In his comments, he mentioned me, specifically.
Quoting from the article, "Oberdorfer said, 'When we were doing commission meetings 2-on-2s,
they were aware of it. They may not remember that.' Oberdorfer said regarding the Piqua
Commissioners' knowledge of the bonuses, Amy Welker (assistant city manager) and myself would
meet with two of the commissioners.' He said they would discuss the agenda and items facing the
commission. Oberdorfer said that 'Paul Simmons refused to meet' for the 2-on-2s, explaining, 'l
reached out several times over the years, and he would not participate. " Mr. Oberdorfer made this
claim early on, to then-mayor Kris Lee. Mayor Lee called and implored me to meet with Mr.
Oberdorfer, privately. I refused, and I told the mayor that my first reason for refusing to meet with
Mr. Oberdorfer privately was my sincere belief that the man's acquaintance with the truth is casual,
at best. I was also convinced that, If I did "join in", so to speak, that it would be unethical — and,
possibly, illegal — for me to do so. On March 6, 2024, Mr. Oberdorfer replied to an email from
Mayor Lee. In that letter, he stated that:
"There has been leaked information since the beginning of the year. It was not until (a citizen's)
records request filed Monday for my 'CM Updates' that I could confirm the origin. There is no way
she would know to ask for that search parameter unless she was coached, or my updates shared.
She has requested the last three years Of updates, so I will have to take half a day to redact all the
confidential information such as economic development, legal, and personal information. I was
going to talk to you about this after the meeting but left to attend Springcreek. (Emphasis mine)
Here forward, the commissioners that have scheduled update meetings will be briefed on items to
avoid an inadvertent release of confidential information. When we have reports that will be
released to the public, we will notify the commissioners to stop in a [sic] review a copy of the
information, if they like. Commissioner Simmons has not responded to my requests for a
scheduled update meeting." In April 2025, questions about these 2 x 2 meetings were raised at a
commission meeting by Jeff Grimes. Mayor Lee and Commissioner Hohman stressed that they
were not required to take meeting notes or share anything concerning the content of those
meetings, because they were not violating State Sunshine Laws. Commissioner Hohman saw fit to,
once again, point out that I was the only one refusing to meet with Mr. Oberdorfer. Some time
later, I was approached by someone from town, and they made a comment to the effect of: "It's like
they're playing musical chairs." On a hunch, I did an internet search for "Sunshine Law Musical
PIQUA City Commission Regular Meeting Minutes | 5
Page 18 of 115

Chairs." That search returned a writ of mandamus from the Ohio State Supreme Court, in the case
of The Stote ex. rel. Cincinnati Post v. City of Cincinnati. That city was doing pretty much the same
thing, except only over a period of around 6 months, concerning one topic. What got my attention
was the fact that their behavior was EXACTLY like that of Paul Oberdorfer and the other
commissioners. Mr. Oberdorfer also stated in his interview that he was concerned about the city
running out of money, but that didn't seem to be an issue for him when his behavior brought on a
lawsuit for attempting to silence the first amendment rights of some of our citizens, or any number
of other actions that could have (and still can) lead the city into a court of law. Commissioner
Simmons asked any of his fellow commissioners that violated the Open Meeting Act to please step
down tonight. There was no response.
Commissioner Wead asked Attorney Ryan Spitzer for clarification about selecting the date for an
election. Commissioner DeBrosse asked to clarify that they must set an election date of November
3 and how the ballots would be laid out. Attorney Spitzer said that he would answer the best way
he could. Based on the city's Charter, the election must be set by the commission in 40–60 days
and if there is a general election within that timeframe, that must be the date. Attorney Spitzer
said, per our Charter, that is mandated, but ultimately it is up to the Board of Elections.
Commissioner Simmons made a motion to pass the ordinance as an emergency. Seconded by
Commissioner DeBrosse. Roll was called. Commissioner Simmons made a motion to set the
election date as November 3, 2026, and pass the ordinance as amended. Seconded by
Commissioner Walker. Commissioners Walker, Simmons, Wead and DeBrosse voted in favor on roll
call. Mayor Vetter acknowledged that the Ordinance passed as amended and waived the three
readings. Mayor Vetter abstained from all voting on this matter. Motion carried.
3)

Ordinance No. O-15-26 (First Reading)
An ordinance to submit to the Miami County Board of Elections notice of the intent to
select a recall election date for the Recall of Ward 3 City Commissioner William Frederick
(Rick) Walker and declaring an emergency.

Alisha Lange thanked people for turning out and exercising their constitutional right. Ms. Lange
wanted Mr. Walker to know it's not personal. She likes him as a neighbor and as a businessman. If
he has participated in the 2:2 meetings he should step down. Asked where the law director was.
Doesn't understand why we continue to pay for a law director when we outsource everything.
Attorney Ryan Spitzer replied that he does represent the city in various capacities. He has long
done labor and employment work. He does a lot of public law and some election law throughout
the state. Interim City Manager Rick Byron then stated the law director was out sick today, so Mr.
Spitzer was called in. Tom Lillicrap said that Commissioner Walker voting for Thai 9 was the hardest
vote he ever cast. After the proposal was brought back, he asked if anyone read the contract
because nothing had changed. He finds that concerning. Mr. Lillicrap just asked that the citizens
take that into consideration when voting. Commissioner Simmons made a motion to pass the
ordinance as an emergency and waive the three reading rules. Seconded by Commissioner
DeBrosse. Mayor Vetter and Commissioners Simmons, Wead and DeBrosse voted in favor.
Commissioner Walker abstained. Then a motion was made by Commissioner Simons to pass the
ordinance amended with November 3, 2026, as the election date. Seconded by Commissioner
DeBrosse. Mayor Vetter and Commissioners Simmons, Wead and DeBrosse voted in favor.
Commissioner Walker abstained. Motion carried.
PIQUA City Commission Regular Meeting Minutes | 6
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4)

Ordinance No. O-16-26 (First Reading)
An ordinance to submit to the Miami County Board of Elections notice of the intent to
select an election date for the Recall of Ward 5 City Commissioner and Vice-Mayor Frank
DeBrosse and declaring an emergency.

Kim Heisler very emotionally said she was born and raised in Piqua. A friend suggested she look at
what was going on in the city. Each meeting she went to, as things were brought up, nothing
changed. We need a much better foundation. There is just no transparency. She has shown up,
tried to be an advocate. She announced her candidacy for Ward 5 City Commissioner. Alisha Lange
was so glad Kim Heisler had decided to run. Agrees with Ms. Davey that nobody should cast a vote
without doing research. Not to vote based on money, a name or what you saw on Facebook. Ms.
Lange had advocated for Frank DeBrosse and he had disappointed her. She likes him as a human
being, but she feels he lied to her. People held him to a higher standard.
Stu Shear takes a look at the past five or six years it's probably due to bad advice. It's from not
looking down the future and proper planning. It's not following, in some people's thoughts, the
ORC or the city ordinances. Mr. Shear intends to run for the Fifth Ward too. We need to take a look
at the foundation. He is running to get things straightened around. He believes in structure.
Adam Seas wanted to give his opinion. Has always found Frank to be helpful. They have had their
disagreements. He thinks that Frank has done a good job. He likes Kim and Stu, but he is not ready
to give up on Commissioner DeBrosse. He quit coming up to speak at meetings because of the
personal attacks.
Nicholas Mahrt finds it hard to say anything bad about Commissioner DeBrosse. Mr. Mahrt read a
quote from the Miami Valley News that Commissioner DeBrosse had made in the past. Specifically,
regarding the battery burning. Commissioner DeBrosse was quoted as saying whoever was behind
it should be held responsible. That has not happened yet. If it is something he cannot do, tell them.
He liked Commissioner DeBrosse and his position on protecting the waterways. He no longer
thinks that is going to be possible. He has no reassurance he can come through on any of his
promises. The community is fractured. The legacy should be that these meetings are so boring that
nobody has to come. Hoped Commissioner DeBrosse wasn't part of the juvenile attempt at
rebranding and wasting all the taxpayer money.
Solei Larkson said in all the petition signing, the thing said most often was that they were
disappointed in Commissioner DeBrosse. People that reached out to him and he didn't respond.
She asked him to consider all the emails and phone calls that went unreturned. Ms. Larkson went
on to mention the finance department and the turnover and lack of audits. Accounting people
should not be auditing their own work. The city does not have a civil engineer on staff. How is
Bricker Graydon being directed to negotiate development contracts? Damon Wilson wanted to
thank everyone that worked so hard. He does not see a leader among the commissioners. Mr.
Wilson announced he is running for Third Ward Commissioner. He will advocate for accountability
and transparency. Commissioner Simmons made a motion to pass the ordinance as an
emergency, waivie the three reading rule. Seconded by Commissioner Walker. Mayor Vetter and
Commissioners Simmons, Walker and Wead voted in favor. Commissioner DeBrosse abstained.
Commissioner Simmons made a motion to amend the ordinance setting the election date of
November 3, 2026. Seconded by Commissioner Walker. On roll call Mayor Vetter, Commissioners
Simmons, Walker and Wead voted in favor. Commissioner DeBrosse abstained. Motion carried.
5)

Resolution No. R-102-26
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A Resolution approving the Tax Rates for the City as determined by the Miami County
Budget Commission.
Darren Meredith, Finance Director, presented the reason for this and the need to be completed
before October 1st. This is to set a tax rate in the year 2026 the taxes to be collected in 2027.
Commissioner Simmons asked if these are up from last year. Kayla White, Finance Manager,
answered that last year was originally 3.7 mills then reduced later in the year. These mills are back
at 3.7. Commissioner Simmons clarified that we are at the same rate as a year ago. Kayla answered
yes. There were no public comments. Commissioner Simmons made a motion to approve.
Seconded by Commissioner Walker. All in favor. Motion carried.
6)

Resolution No. R-103-26
A resolution awarding a contract to M&T Excavating, LLC for the Marymont Drive Utility
Project

Kim Heisler asked if this would have anything to do with water usage. While obtaining signatures, a
resident was mentioning what seemed like excessive water usage at her house, a household of
two, in the Marymont neighborhood. Ms. Heisler said she has the homeowners' information if
anyone would like to reach out to her and try to figure out the problem. Kevin Krejny said as work
hasn't started yet, this would not have anything to do with that. However, if the meter is reading
eight units of water every month, that means there was a leak after the meter and the homeowner
would have to determine where that is coming from. Commissioner DeBrosse made a motion to
approve. Seconded by Commissioner Wead. All in favor. Motion carried.
7)

Resolution No. R-104-26
A resolution approving a final development plan for Sections #2 & 3, Parcel ID #N44076909

Chad Henry, Community Services Director, presented. This is for the Shaw Farms Development
continuation. This went before the Planning Commission and was approved. The developer, Paul
Metzger of Arbor Homes, was present to answer any questions. Commissioner DeBrosse asked
where the water runoff would flow. Mr. Metzger answered it would run into a ditch on County Rd
25A, then a pipe. Commissioner Simmons made a motion to approve. Seconded by Commissioner
Walker. All in favor. Motion carried.
8)

Resolution No. R-105-26
A Resolution Appointing Eight Citizens to the Charter Review Committee

Presented by Attorney Ryan Spitzer. Alisha Lange is glad we are getting a new Charter Review
Committee. Ms. Lange also wanted to thank all who applied. She also wanted to point out the need
for this review. For example, the confusion over setting the election date. Commissioner Simmons
wanted to note his candidate, Jeff Grimes, did not know he had to apply. However, that is his pick
for Ward 2. Commissioner Walker suggested tabling this until after the election and letting things
settle down. Commissioner Walker made a motion to table. Seconded by Commissioner Simmons.
Commissioner DeBrosse voted in favor of tabling. Commission's Wead and Mayor Vetter voted
against. Motion to table carried 3-2.
9)

Resolution No. R-106-26
PIQUA City Commission Regular Meeting Minutes | 8
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A resolution authorizing the Interim City Manager to modify the bonding requirements of
the Right-of-Way Opening Permit application for the Fiber Optic Work being proposed by
US Signal
Presented by Chad Henry. Alisha Lange said in light of tabling the charter review committee vote,
then this should be tabled as well, until there is a city manager, audits are completed, and
investigations are done; as people being investigated by the attorney general should not be making
decisions for our community.
Kim Heisler asked why the increase. Kevin Krejny answered that in the event the contractor
damages any of the city's assets, we are covered by the bond. Jonathan Wessel asked to clarify that
the bond is not permission to do the work but to insure the work. Attorney Spitzer affirmed.
Commissioner Walker made a motion to approve. Seconded by Commissioner Wead. All in favor.
Motion carried.
10) Resolution No. R-107-26
Resolution to Authorize the Conveyance of Real Estate, parcels N44-101868 and N44101870
Presented by Kevin Krejny. This is part of the Water and Sewer Agreement. It is for access to
Washington Rd data center property.
Alisha Lange does not think anything regarding the data center should be voted on due to the
Charter Amendments or what might happen at the State level. Ms. Lange also asked if any of the
commissioners would like to resign.
Commissioner Simmons made a motion to table the resolution. There was no second.
Commissioner Walker made a motion to approve. Seconded by Commissioner Wead. On roll call,
Commissioners Walker, Wead and DeBrosse and Mayor Vetter voted in favor. Commissioner
Simmons voted against. Motion carried.
CITY MANAGER'S REPORT
The city will host the Community Health Fair on Friday, September 18.
There is a children's concert on September 25 at Lock 9 park.
COMMISSIONERS COMMENTS
Commissioner Simmons said that before passing away, his wife Jo told him to get back to what he
loved doing, so he would be in a play. This performance will be The Brothers Grimm. He will keep
us posted on the dates.
Commissioner Walker asked for support for the Awakenings Organization. Also, the winter
warming station will not be in operation this year.
Mayor Vetter Innovative Technologies, Industrial Automation and Machine Building recently broke
ground on a 70,000 sq ft expansion at RM Davis Parkway. Also, Tropical Smoothie is opening in
Miami Valley Crossing
Commissioners DeBrosse and Wead waived their time.
ADJOURNMENT
PIQUA City Commission Regular Meeting Minutes | 9
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Commissioner DeBrosse made a motion to adjourn. Seconded by Commissioner Walker. Meeting
adjourned at 8:40.
NON-AGENDA PUBLIC COMMENT
(This is an opportunity for citizens to address the City Commission on Non-agenda items after the
adjournment of the Business Agenda. Comments will be limited to seven (7) minutes.)

JIM VETTER, MAYOR
PASSED:
ATTEST:
COMMISSION CLERK

PIQUA City Commission Regular Meeting Minutes | 10
Page 23 of 115

PIQUA CITY COMMISSION REGULAR MEETING MINUTES
TUESDAY, SEPTEMBER 29, 2026
CALL TO ORDER
The Executive Session was called to order at 5:00 pm. All commissioners were present.
THE PLEDGE OF ALLEGIANCE

ROLL CALL

ADJOURNMENT TO EXECUTIVE SESSION
Commissioner Wead made a motion to adjourn to Executive Session at 5:01pm. Seconded by
Commissioner Simmons. Roll was called. All in favor. Motion carried.
1)

To consider the appointment, employment, dismissal, discipline or compensation of the
City Manager or City Clerk;

EXECUTIVE SESSION
Commission adjourned to Executive Session at 5:02 pm.
ADJOURNMENT FROM EXECUTIVE SESSION
Commissioner DeBrosse made a motion to adjourn from Executive Session at 5:52pm. Seconded
by Commissioner Walker. All in favor. Motion carried.
ROLL CALL
Mayor Vetter asked for a roll call. Commissioner Simmons had left a few minutes earlier.
Commissioner Walker made a motion to excuse Commissioner Simmons. Seconded by
Commissioner Wead. Mayor Vetter, Commissioners Walker, Wead and DeBrosse voted in favor.
Motion to excuse Commissioner Simmons carried.
ADJOURNMENT
Commissioner DeBrosse made a motion to adjourn the meeting. Seconded by Commissioner
Walker. The meeting was adjourned at 5:54pm.

PIQUA City Commission Regular Meeting Minutes | 1
Page 24 of 115

JIM VETTER, MAYOR
PASSED:
ATTEST:
COMMISSION CLERK

PIQUA City Commission Regular Meeting Minutes | 2
Page 25 of 115

G.1.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Ordinance No. O-12-26 (Third Reading)
An Ordinance amending Chapter 33.03 Section (A) Holidays and
Personal Days of the Piqua Code
SUBMITTED BY Catherine Bogan, Director
Human Resources
AGENDA Ordinance
CLASSIFICATION
BACKGROUND This Ordinance amends Chapter 33.03 Section A of the Piqua Code to
recognize Veterans Day as an observed holiday.
BUDGET/FINANCIAL Budgeted $: $0.00
IMPACT Expenditure $0.00
(Project costs and $:
funding sources) Source of
N/A
Funds:
Narrative:

ATTACHMENTS 1.

N/A

33.03 - Add Veteran's Day

PIQUA City Commission Regular Meeting AGENDA | 1
Page 26 of 115

Ordinance No. O-12-26 (Third Reading)
An Ordinance amending Chapter 33.03 Section (A) Holidays and Personal Days of the Piqua
Code
WHEREAS, Veterans Day is observed as a Federal Holiday; and
WHEREAS, Chapter 33.03 Section A of the Piqua City Code does not currently observe Veterans Day
as a holiday; and

NOW, THEREFORE, BE IT ORDAINED by the Commission of the City of Piqua, Miami County, Ohio,
the majority of all members elected thereto concurring that:

SEC. 1:

Existing Chapter 33.03 Section A Holidays and Personal Days of the Piqua Code is
hereby amended to recognize Veterans Day;

SEC. 2:

This ordinance shall take effect and be in force from and after the earliest period
allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION
The Motion to adopt the foregoing Ordinance was offered by None, seconded by None, and on roll
call the following vote ensued:
Mayor James D. Vetter
Commissioner Frank DeBrosse
Commissioner Paul Simmons
Commissioner Rick Walker
Commissioner Philip Wead

Page 27 of 115

§ 33.03 HOLIDAYS AND PERSONAL DAYS.
The following provisions shall apply to all Schedule A employees except those covered
under § 33.15 of this chapter.
(A) The following days are recognized as holidays: New Year’s Day, Martin Luther King
Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s
Day, Thanksgiving Day, the day after Thanksgiving Day, the day before Christmas and
Christmas Day.
(B) Employees shall be credited with five personal leave days effective on January 1 of
each year. If an employee is hired after January 1 they shall receive a prorated amount of
personal leave. Personal leave days may be taken only on a day mutually agreeable to the
employee and the employee’s supervisor. Personal leave days not taken by the following
December 31 will be forfeited.
('97 Code, § 31.03) (Am. Ord. 16-90, passed 4-16-90; Am. Ord. 43-00, passed 12-18-00; Am.
Ord. 13-01, passed 8-6-01; Am. Ord. 31-06, passed 12-4-06; Am. Ord. 13-08, passed 5-508; Am. Ord. 21-09, passed 12-7-09; Am. Ord. 1-14, passed 1-21-14; Am. Ord. 20-14,
passed 12-16-14; Am. Ord. 15-18, passed 11- 20-18; Am. Ord. 3-21, passed 9-7-21; Am.
Ord. 19-22, passed 1-17-23)

Page 28 of 115

G.2.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Ordinance No. O-13-26 (Second Reading)
An ordinance to submit a Petition for Submission of Proposed
Amendment to add a new Charter Section 138 under the existing
Miscellaneous Provisions, to read as follows: Section 138 Data
Centers and Cryptocurrency Mining
SUBMITTED BY Kimberly Hughes, Admin. Assistant
City Commission
AGENDA Ordinance
CLASSIFICATION
BACKGROUND On August 11, 2026, the clerk's office received a Petition for the
Submission of Proposed Amendment to add a new Charter Section
138 under the existing Miscellaneous Provisions, to read as follows:
Section 138 Data Centers and Cryptocurrency Mining. On August 18,
2026, the petitions were certified and taken to the Miami County
Board of Elections with 1,645 signatures. The petition was received
by the Commission Clerk with 1,319 signatures verified by the Miami
County Board of Elections. Pursuant to the Piqua City Charter Section
135, the petition shall be presented to the City Commissioners for
placement in an election not less than 60 days nor more than 120
days after passageof the Ordinance to be determined by the
commission.
BUDGET/FINANCIAL Budgeted $: N/A
IMPACT Expenditure N/A
(Project costs and $:
funding sources) Source of
N/A
Funds:
Narrative:

ATTACHMENTS 1.
2.

N/A

Petition for Submission of Proposed Amendment to Charter
Wilson
BOE Charter Amendment Final Count

PIQUA City Commission Regular Meeting AGENDA | 1
Page 29 of 115

Ordinance No. O-13-26 (Second Reading)
An ordinance to submit a Petition for Submission of Proposed Amendment to add a new
Charter Section 138 under the existing Miscellaneous Provisions, to read as follows: Section
138 Data Centers and Cryptocurrency Mining
WHEREAS, the City Commission Clerk has received a petition for a proposed charter
amendment from the Committee of Petitioners; and
WHEREAS, the City Commission Clerk and Miami County Board of Elections have certified the
petitions to be valid pursuant to the City of Piqua Charter Section 135 and Section 27; and

NOW, THEREFORE, BE IT ORDAINED by the Commission of the City of Piqua, Miami County, Ohio,
the majority of all members elected thereto concurring that:

SEC. 1:

Upon approval of this Ordinance by the Piqua City Commission, the proposed charter
amendment shall be submitted to the electors at the next regular municipal election if
one shall occur not less than sixty (60) nor more than one hundred twenty (120) days
after passage of the Ordinance providing for its submission, otherwise it shall be
submitted to the electors at a special election to be called and held within the time
aforesaid to comply with Section 135 of the Piqua City Charter. This election shall occur
on
.

SEC. 2

Notice of the proposed amendments may be advertised electronically or by newspaper
advertising.

SEC. 3:

This Ordinance shall take effect and be in force from and after the earliest period
allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION

Page 30 of 115

The Motion to adopt the foregoing Ordinance was offered by None, seconded by None, and on roll
call the following vote ensued:
Mayor James Vetter
Commissioner Rick Walker
Commissioner Paul Simmons
Commissioner Philip Wead
Commissioner Frank DeBrosse

Page 31 of 115

Page 32 of 115

Page 33 of 115

G.3.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Resolution No. R-101-26 (Tabled)
A Resolution authorizing the City Manager to enter into an
agreement with Online Information Services, Inc. for Utility Billing
Collections
SUBMITTED BY Darren Meredith, Finance Director
Purchasing & Contracts
AGENDA Resolution
CLASSIFICATION
BACKGROUND Our Utilities Business office is proposing to begin using a collection
agency to assist with the collection of delinquent accounts. The
Utility Business Office has selected Online Information Services, Inc.
(OIS) due to their ability to integrate with the City's utility billing
software, and the city's ability to access payments that are made to
OIS on a daily basis. OIS will invoice us separately for their services
at a rate of 35% of the amount they collect on our behalf, plus
potentially another 2% if we do not have a signed Express Consent
form on file for the customer. Because of the volume of delinquent
accounts and collections will vary from year to year, the Utilities
Business Office cannot predict the annual cost of this service. We are
therefore bringing this item before the City Commission to inform
them of this procedural change and the City's intent to utilize a
collection agency as an additional tool for collecting outstanding
utility bills.
BUDGET/FINANCIAL Budgeted $: N/A
IMPACT Expenditure 35% to 37% of the amount collected
(Project costs and $:
funding sources) Source of
Collections received from OIS
Funds:
Narrative:

ATTACHMENTS 1.
2.

See background

ONLINE Collections Agreement
Transworld vs OUE

PIQUA City Commission Regular Meeting AGENDA | 1
Page 34 of 115

Resolution No. R-101-26 (Tabled)
A Resolution authorizing the City Manager to enter into an agreement with Online
Information Services, Inc. for Utility Billing Collections
WHEREAS, the Utilities Business Office desires to begin using a collection agency to begin
pursing past due accounts that are up to seven (7) years old; and
WHEREAS, The Online Information Services, Inc. has been identified as the most suitable partner to
assist the City in its efforts to collect outstanding amounts owed to the City.

NOW, THEREFORE, BE IT RESOLVED by the Commission of the City of Piqua, Miami County,
Ohio, the majority of all members elected thereto concurring that:
SEC. 1:

The City Commission hereby authorizes the City Manager to enter into a Collection
Services Agreement with ONLINE Information Services, Inc.. The City Manager and City
Law Director are hereby authorized to make revisions and additions to the agreement
currently on file with the Clerk of Commission as are consistent with the objectives and
requirements of this Resolution and not otherwise materially adverse to the City. The
City Manager, for and in the name of the City, with the approval as to form by the Law
Director, is hereby authorized to execute the contract and any amendments thereto
deemed by the City Manager to be necessary. The approval of changes or amendments
by the City Manager, and the character of the changes or amendments as not being
inconsistent with this Resolution and not being substantially adverse to the City, shall
be evidenced conclusively by the execution thereof by the City Manager, with the
approval of the Law Director.

SEC. 2:

The Finance Director is hereby authorized to draw warrants on the appropriate account
of the City treasury in payment for said services.

SEC. 3:

This resolution shall take effect and be in force from and after the earliest period
allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION

Page 35 of 115

The Motion to adopt the foregoing Resolution was offered by None, seconded by None, and on roll
call the following vote ensued:
Mayor James D. Vetter
Commissioner Frank DeBrosse
Commissioner Paul Simmons
Commissioner Rick Walker
Commissioner Philip Wead

Page 36 of 115

Collection Services Agreement

This Collection Service Agreement (“Agreement”) is entered into by ONLINE Information Services, Inc., hereafter referred
to as “Collector”, a North Carolina corporation, and City of Piqua hereafter referred to as “Creditor”, an Ohio political
subdivision.

WHEREAS, Creditor agrees to submit to Collector, each month, for collection certain claims, accounts or other evidences of
Indebtedness (hereinafter called “Claims” defined as our past due utility billed accounts including the utilities of power, water,
wastewater, stormwater and refuse services).

WHEREAS, Collector desires to provide Creditor with collection services and/or accounts receivable management services with
respect to said Claims (hereinafter called "Services").

NOW THEREFORE, for and in consideration of the mutual covenants hereinafter set forth, it is mutually agreed by and between
the parties hereto as follows:

1. GENERAL.
A. The Creditor may refer any Claims that exceed $50.00.
B. Creditor agrees that all activities of Collector shall be carried out in compliance with all applicable federal, state and local
laws.
C. Creditor hereby warrants that all Claims forwarded to Collector will be valid and legally enforceable debts, and that
Creditor will, both before and after forwarding said Claims, comply with all applicable federal, state and local laws with
respect thereto.
D. Further, Creditor agrees to provide, whenever requested to do so by Collector: a written verification of a Claim: a copy of
the judgment, if any, on which a Claim is based and the name and address of the person or entity to whom the debt was
originally owed, if different from Creditor.

Page 37 of 115

2. RELATIONSHIP OF PARTIES.
A. Collector agrees to employ those legal means necessary to represent Creditor in collecting all Claims referred for collection.
B. It is expressly understood that all Claims shall remain the property of Creditor and that Collector is acting as an independent
contractor of Creditor for the recovery of Claims referred for the Services.

3. REFERRAL OF CLAIMS
A. Collector will receive all Claims placed for collection by electronic submission of a file to Collector’s secure website or
secure ftp site.
B. Each Claim shall contain the name of guarantor, service address, dates of service, last known address, date of last
payment, delinquency date, amount owed, social security number or federal tax identification number, phone number, and
any additional information that may help locate the consumer.
C. Creditor agrees to provide collector all the necessary data elements, for each Claim, in order for Collector to comply with
its Claim validation obligations under Regulation F as promulgated by the Federal Consumer Financial Protection Bureau.
i. Creditor agrees the data elements for compliance with Regulation F include, a correct Itemization Date, Amount Owed
as of Itemization Date, Any Interest Owed since Itemization Date, any Fees owed since Itemization Date, and any
Payments/Credits applied to Claim since Itemization Date, and current amount owed as of placement with Collector.
D. Collector agrees to comply with all of its obligations under Regulation F.
E. Creditor warrants, in order to aid Collector in complying with the Telephone Consumer Protection Act (TCPA), with
regards to phone numbers supplied to Collector by Creditor, that Creditor has/does not have:
i. Express written consent from the consumer to contact them at the phone numbers supplied via an automatic dialing
device and may utilize pre-recorded or artificial voice messages for the purposes of collecting amounts owed.
ii. Sample Express Written Consent Language:
“You agree, in order for us to service your account or to collect any amounts you may owe, we may contact you by
telephone at any telephone number associated with your account, including wireless telephone numbers, which could
result in charges to you. We may also contact you by sending text messages or emails, using any email address you
provide us. Methods of contact may include using pre-recorded or artificial voice messages and/or the
use of an automatic dialing device, as applicable.
I/We have read this disclosure and agree that {Insert Company Name} may contact me/us as described above.”
iii. If client has express written consent please upload a sample of the consent documentation here:
F. Creditor agrees that all Claims referred to Collector will be referred for a period of 12 months from the date of referral and
that this referral will automatically renew itself on each anniversary for a period not to exceed six years and eleven months
from the date of service of the Claim.

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G. Creditor agrees to place Claims with Collector no less frequently than monthly.
H. Creditor warrants that it will not refer to Collector any Claim which has previously been paid or settled; any Claim which
has been discharged through bankruptcy; or any Claim where an identity theft or fraud report has been filed.
I. Creditor hereby certifies and warrants that it will notify, through a mutually approved method, Collector within 48 hours of
Creditor’s receipt of any Bankruptcy filing, death notices, fraud notifications, or consumer disputes pertaining to any Claims
referred to Collector for collection services.
J. Collector agrees to cease any communication with a consumer if Creditor notifies Collector of a bankruptcy filing, death
notice, fraud notification, or consumer dispute on a referred Claim or if Collector learns of the same.
K. Creditor agrees that any Claim referred to Collector will not be referred to any other Collector.
L. Collector agrees to acknowledge the receipt of Claims placed for recovery with Collector via an emailed report. It is
understood and agreed that Creditor will review the Acknowledgement Report and correct any inaccuracies on these Claims
within 7 days of the receipt of the report. In the event that no updates are received by Collector within 7 days, it is agreed
that these Claims are correct and that any payments received by either party on these Claims shall be a commissionable
event.
M. Creditor agrees that if a file is sent to Collector that contains mass numbers of inaccuracies, which can only be corrected
by cancelling all of the Claims and reloading them in Collector’s system, Creditor maybe charged a fee for the reloading the
Claims.
N. Collector agrees to return to Creditor any Claims based on questionable circumstances.
O. Creditor agrees to notify, through a mutually approved method, Collector within 48 hours of Creditor’s receipt of
notification on any consumer which is being represented by legal counsel in regards to any Claim referred to Collector.
P. Creditor agrees that once Claims are placed with Collector, Collector is entitled to commissions as detailed in this
agreement regardless of whether payment is made to Collector’s office or directly to Creditor.
Q. Creditor agrees to report all payments made to Creditor’s office within 72 hours and Collector agrees to identify the
payment as part of consumer’s file within 24 hours of notification of reported payments.

4. METHODS OF COLLECTION.
A. Collector agrees to use effective and legal methods of collection.
B. Collector agrees to comply with its obligations under the Fair Debt Collections Practices Act, the Fair Credit Reporting Act,
as well as any state specific laws regarding third party collection services.
C. Collector will attempt to skip trace (identify new location and contact information) on those Claims that have bad address
or phone numbers.
D. Collector will utilize mailed notices and telephone calls to affect collection on Creditor’s behalf.
E. Collector will utilize an automated dialer and messaging technology where allowed by law to contact affect collection on
Creditor’s Claims.
F. Collector is a data furnisher to national credit reporting agencies and all Claims not collected in full or in a secured payment
plan (e.g. credit card, Electronic check, ACH draft or other commercially available methods) within 30 days of referral will be
reported to the national credit reporting agencies.

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5. CREDIT REPORTING. In the event that Creditor requires Collector to furnish information to a consumer credit reporting
company, Creditor shall provide all information required for Collector to accurately furnish such information to the consumer
credit reporting companies, including the accurate date of delinquency, account balance and other information that may be
required pursuant to the Fair Credit Reporting Act or any regulation thereto, or the National Consumer Assistance Plan
implemented by the three major consumer credit reporting companies. Upon termination and return of an Account on which
payment has not been fully received and has not been settled, Collector shall request deletion of any information that it
furnished to any Consumer Credit Reporting Company. Collector shall report all accounts on which it reached a settlement or
on which payment in full was received during the time that the Account was placed with Collector for Services as a “Settled in
Full” or “Paid in Full” account.

6. DISPUTED CLAIMS.
A. It is mutually agreed that Collector will receive disputes and other correspondence from consumers in regards to
Creditor’s Claims. These will include balance owed disputes, validity of Claim disputes, and fraud disputes.
B. Creditor agrees that it will aid Collector with respect to the Claims in its compliance with Collector’s responsibilities as
outlined in “OBLIGATIONS OF FURNISHERS UNDER THE FCRA”, attached as Exhibit A.
C. From time to time, Collector will request additional information and/or proof on certain Claims that are disputed by
consumers. Creditor agrees to provide Collector with the necessary documentation to show the validity of the Claim against
the appropriate consumer, such proof includes a copy of the signed service agreement or the last bill in the consumer’s
name.
D. Creditor agrees to provide to Collector the additional information or proof within five (5) business days of Collector’s
electronic request.
E. Collector will accept the additional information or proof regarding disputed Claims through its secure website.

7. ANNUAL RECONCILIATION OF CLAIMS.
A. Collector and Creditor agree that ensuring the accuracy of each other’s data in regards to the Claims is a necessity in
order to ensure compliance with the appropriate laws, including the Fair Debt Collections Practices Act as well as the Fair
Credit Reporting Act.
B. It is mutually agreed that on the anniversary of this Agreement Collector shall send electronically to Creditor a list of not
less than 25 Claims and Creditor agrees to verify the accuracy of the Claim and report to Collector any missing transactions
or updates on said Claims.
C. Creditor agrees if, in Collector’s determination, there are a significant number of Claims in the sample that do not match
between the systems; Creditor agrees to perform a full Claim reconciliation between Creditor’s and Collector’s systems.

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8. CLAIM DATA RETENTION.
A. Collector will use and retain the Creditor’s Claim data only as long as is necessary to affect the Services or as required
to comply with legal or regulatory obligations. When Collector no longer requires the Creditor's Claim data, which will
generally be no more than seven years after the Date of Service of a Claim, Collector will remove it from its systems. If
Collector keeps the data longer, it would be to satisfy legal or regulatory obligations and Collector's legal basis would be
relevant law or regulations.
B. Creditor agrees that Collector at the end of each year will purge data that it should no longer retain. This could include
accounts that have reached their 7 year credit reporting life cycle, accounts cancelled and returned to Creditor based on
Creditor’s request, Claims cancelled due Creditor not responding to validation of Claim requests, Claim being included in
bankruptcy, Claim belonging to a deceased consumer, or Claim identified as belonging to a litigious consumer.
C.

It is mutually agreed that once a Claim has been purged from Collector’s system Collector will no longer maintain any

record of the Claim in Collector’s system, databases, backups of systems and databases, or in any archives.

9. DISCOUNT OF CLAIMS. Creditor agrees to grant Collector authority to discount Claims on Creditor’s behalf by 0% of the total
amount of the claim. If Creditor does not grant Collector general discount authority. Collector can only discount Claims for less
than the amount owed with special, Claim by Claim, approval of Creditor. Said Approval may be given
by telephone from Creditor’s office.

10. CLAIM ACCOUNTING
A. Collector shall have authority to receive payments from consumers in cash, check, money order, credit card, electronic
check, ACH draft or other acceptable payment forms and will have the authority to endorse checks, drafts, money orders or
other negotiable instruments which are received from consumers.
B. Collector agrees to place all monies collected on Creditor’s behalf into a trust account.
C. Collector agrees to furnish a monthly statement to Creditor each month detailing each payment received at Collector’s
office as well as all direct payments made to Creditor’s office.
D. Creditor agrees and acknowledges that Collector will, from time to time, accept Checks and Credit cards as a method of
collection of debts owed Creditor. Furthermore, both parties agree and acknowledge that these instruments serve as
provisional settlements, and are subject to revocation, charge-back, dispute, refund or dishonor by the issuing financial
institution. In the event that these disputed or dishonored funds have been remitted to the Creditor, both parties agree that
this debt shall revert to an “Unpaid” status and Creditor shall repay or refund the disputed or dishonored amount to Collector.
Collector will add a debt owed, by the consumer, directly to Collector for any NSF fees or charge-back fees incurred by
Collector. At which time, Collector will make its best effort to pursue the dishonored payment to recover the unpaid balance
owed Creditor.

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11. COMMISSION ON CLAIMS. It is mutually agreed that any payment received on a Claim once it has been referred to
Collector for collections services, whether the payment is made to Collector’s or to Creditor’s offices, will be a commissionable
payment.
A. RECONNECTION OF SERVICE. Definition. A “RECONNECT” is defined as a Claim where the consumer has terminated
service voluntarily or where services have been terminated by the Creditor with the express intent, of the consumer, of
reinstating service within 5 months from the date of disconnect. In order to qualify as a “RECONNECT”, service must be
reestablished at the exact same service address where services were initially disconnected within 5 months from the date of
disconnect. Any variation on this definition shall not qualify as a “RECONNECT”.
i. Reconnect Commissionable Actions.
a. Any bad debt/collection Claim turned over to Collector that results in payment directly to Collector or any of its
representatives as a result of any effort made by Collector shall be defined as a commissionable Claim and not a
“RECONNECT”. These efforts are defined as, but not limited to: letters, phone calls, voice messages, emails, scheduled
payment plans or any combination of the above listed actions.
b. Any bad debt/collection Claim turned over to Collector that results in payment directly to Creditor and which strictly
conforms to the definition listed above shall be considered as a “RECONNECT”. As such, the Creditor may reserve the
right to recall the Claim from Collector.
c. No “Secondary Placement” Claims will be eligible for “RECONNECT” status.

B. ACCOUNTS REFERRED IN ERROR.
i. It is agreed that Collector shall send via electronic mail to the designated contact at Creditor a listing of Claims
(Acknowledgement) that are referred for collection service within 24 hours of the Claims being loaded in to Collector’s
system.
ii. Creditor agrees to review the Acknowledgement and within seven days notify Collector of any Claims which may have
been referred in error.
iii. Collector agrees to cancel any Claim upon notification of Creditor within the seven days.
iv. If Creditor fails to notify Collector within seven days that any Claim was referred in error then any payments made on the
referred Claims will be commissionable.

12. COMPENSATION AND INVOICING
A. Creditor agrees to pay the rate of

35

% for all Claims collected whose Date of Service and Date of Referral to

Collector are less than, or equal to, 12 months (Primary Placement).

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B. Creditor agrees to pay the following rate of

35

% for all Claims collected whose Date of Service and Date of

Referral to Collector are greater than 12 months (Secondary Placement).
C. Creditor understands that if Creditor does not have Express Consent on their Claims as outlined in Section 3.E.
of the Agreement, Collector will add 2% to the rates in 12.A. and 12.B. above.
D. In the event Collector’s cost of rendering the Services increases as a result of federal, state, local laws or ordinances, or
regulatory, administrative, governmental or judicial acts, then Collector may implement a surcharge subject to the following:
(i) any surcharge will be applicable generally to Collector’s customers; (ii) Collector will provide at least thirty (30) days prior
written notice to Creditor prior to implementing such surcharge; and (iii) any surcharge will be applied only to Claims
pertaining to consumers in the geographic area affected by the change of law, ordinance, or regulatory, administrative,
governmental or judicial act.
E. Creditor acknowledges that the contingency rates above are based upon the age of Claims at the time of referral and/or
volume representations made by Creditor during the negotiation of this agreement. In the event that Creditor fails to meet the
age of Claim and/or volume expectations, Collector reserves the right to adjust its charges to Creditor with a 30 day
notice to Creditor prior to it going into effect.
F. Creditor agrees that Collector will remit each month a check for monies collected at Collector’s offices, minus any
commissions due to Collector.
G. Creditor agrees that the contingency rates are based on Creditor setting up and paying their monthly invoice via an
automated payment method, either credit card or ACH.
H. All billing is processed monthly between the 1st and the 5th for the previous month’s services.
I. Creditor agrees that Creditor has 20 days from the invoice date to dispute any charges appearing on the invoice.
J. Collector will process the automated payment and deliver to Creditor an invoice marked “Paid in Full”.
K. All invoices will be delivered via electronic mail to the email addresses designated by Creditor.
L. Creditor agrees that, if their automated payment method is declined, Collector may charge a Non-Sufficient Funds fee,
not to exceed $25.00.
M. A service charge of 2% of the unpaid balance will be charged on all accounts not paid by the 1st day of the month
following the invoice date.
N. Services will be immediately terminated when account reaches 60 days past due. Services will not be reinstated until the
full outstanding balance is paid in full and a valid automated payment method is setup with Collector.
O. If account remains unpaid for 90 days the account will be referred to collections and/or legal proceedings initiated.
Creditor agrees to pay Collector’s cost and expenses, including reasonable attorney fees, to recover any unpaid balance
owed by Creditor.
P. Creditor will be solely responsible for all federal, state and local taxes levied or assessed in connection with Collector’s
performance of the Services, other than income taxes assessed with respect to Collector’s taxable net income, for which
income taxes Collector will be solely responsible.

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13. INSURANCE. The Collector, at its sole cost and expense, shall procure and maintain at all times during the term of
this Agreement general liability or other insurance in an amount not less than One Million Dollars ($1,000,000) for liability
for acts of the Collector or its agents and/or employees. The City of Piqua shall be an additional named insured with the
following language required:
“The City of Piqua, Ohio, its elected and appointed Officials, all employees, agents, volunteers, all boards,
commissions, and/or authorities and board members, including employees, agents and volunteers thereof. Coverage
shall be primary to the additional insureds and not contributing with any other insurance or similar protection available
to the Additional Insureds whether other available coverage be primary, contributing or excess.”

Each entity must provide a certificate of insurance that has at least $1 million commercial general liability coverage per
occurrence or $2 million aggregate on ISO Form CG 00 01 12 07. Cincinnati Insurance endorsement form GA 411311 99
will not be accepted.
14. WARRANTIES. Subject to Section 21 “Excusable Delays” hereof, Collector warrants to Creditor that Collector will use
lawful and industry accepted methods to provide the Services. THE WARRANTY IN THE FIRST SENTENCE OF THIS
PARAGRAPH IS THE ONLY WARRANTY COLLECTOR HAS GIVEN CREDITOR WITH RESPECT TO THE SERVICES AND
SUCH WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, COLLECTOR MIGHT HAVE GIVEN
CREDITOR WITH RESPECT THERETO, INCLUDING, FOR EXAMPLE AND WITHOUT LIMITATION, WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

15. Limitation of Liability. Creditor acknowledges that Collector provides the Services based on information supplied to Collector
by Creditor. Creditor acknowledges that the Services are provided by human beings which are not infallible. Creditor covenants
that it will not sue Collector for any amount greater than permitted by this Agreement. NOTWITHSTANDING ANY OTHER
PROVISION OF THIS AGREEMENT, UNDER NO CIRCUMSTANCES WILL COLLECTOR HAVE ANY OBLIGATION OR
LIABILITY TO CREDITOR HEREUNDER FOR ANY INCIDENTAL, INDIRECT, CONSEQUENTIAL OR SPECIAL DAMAGES
INCURRED BY THE CREDITOR (INCLUDING DAMAGES FOR LOST BUSINESS, LOST PROFITS OR DAMAGES TO
BUSINESS REPUTATION), REGARDLESS OF HOW SUCH DAMAGES ARISE AND REGARDLESS OF WHETHER OR
NOT THE CREDITOR WAS ADVISED SUCH DAMAGES MIGHT ARISE.
16. Intellectual Property. Creditor acknowledges that Collector has expended substantial time, effort and funds to create and
deliver the Services. The Services and any proprietary methods or mechanisms are and will continue to be Collector’s exclusive
property. Nothing contained in this Agreement shall be deemed to convey to Creditor or to any other party any right, title or
interest, including any patent, copyright or other proprietary right, in or to the Services. Creditor will not use or permit its employees,
agents and subcontractors to use, the trademarks, service marks, logos, names, or any other of Collector’s or its affiliates’
proprietary designations, whether registered or unregistered, without Collector’s prior written consent. Under no circumstances
will Creditor attempt in any manner, directly or indirectly, to discover or reverse engineer any confidential and
proprietary criteria developed or used by Collector.

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17. Waiver. Either party may at any time waive compliance by the other with any covenant or condition contained in this
Agreement, but only by written instrument signed by the party waiving such compliance. No such waiver, however, shall be
deemed to constitute the waiver of any such covenant or condition in any other circumstance or the waiver of any other
covenant or condition.

18. Successors and Assigns. This Agreement will be binding upon and will inure to the benefit of the parties hereto and their
respective heirs, representatives, successors and permitted assignees. This Agreement may not be assigned, transferred,
shared or divided in whole or in part by Creditor without prior written consent; such consent shall not be unreasonably withheld.

19. Excusable Delays. Neither party shall be liable for any delay or failure in its performance under this Agreement (other than
for payment obligations hereunder) if and to the extent that such delay or failure is caused by events beyond the reasonable
control of the party including, without limitation, acts of God or public enemies, labor disputes, equipment malfunctions, computer
downtime, software defects, material or component shortages, supplier failures, embargoes, rationing, acts of local, state or
national governments or public agencies, utility or communication failures or delays, fire, earthquakes, flood, epidemics,
riots and strikes.
20. Continuance of Business. In the event that Creditor’s business is sold, it is the Creditor’s obligation to notify Collector, in
writing, within 72 business hours of the effective date of the transaction.
21. Notifications. Creditor and Collector agree that any notifications to the other as it pertains to this Agreement shall be sent to
the following contacts.

City of Piqua
Finance Director
201 W. Water St
Piqua, OH 45356

ONLINE Information Services, Inc.
J.W. Blair, President
P.O. Box 1489
Winterville, NC 28590

22. Severability. This Agreement shall be deemed to be severable and, if any provision is determined to be void or
unenforceable, then that provision will be deemed severed and the remainder of the Agreement will remain in effect.

23. TERMINATION OF AGREEMENT.
A. This Agreement is for a period of one year, and will automatically renew itself each year thereafter unless either party
notifies the other in writing at least 60 days prior to the expiration of said Agreement. Either party may terminate the
Agreement, in writing, within the first year, by providing ninety (90) days written notice. Following the first anniversary this
Agreement may be terminated by either party with a thirty-day written notice.
B. Notwithstanding the foregoing, if Creditor is delinquent in the payment of charges, violates applicable law or violates a
material term of this Agreement, Collector may, at its election, discontinue providing the Services to Creditor and terminate

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this Agreement immediately by written notice to the Creditor.
C. Notwithstanding anything to the contrary in this Agreement, if the continued provision of the Services or any affected
component thereof becomes impossible, impractical, or undesirable due to a change in applicable federal, state, or local laws
or regulations, as determined by Collector in its reasonable judgment, Collector may either (a) cease to provide the Services
or any affected component thereof within, or pertaining to persons residing within, the affected jurisdiction, or (b) establish
new prices which apply to Collector’s Services or any affected component thereof when provided or delivered within, or
pertaining to persons residing within, the affected jurisdiction, which prices will be reasonably calculated to cover the costs
incurred by Collector in complying with the applicable laws or regulations and will become effective on the date specified in
such notice unless Creditor objects in writing, in which case Collector may exercise its rights under clause (1) above. Collector
will attempt to provide written notice of its actions as far in advance of the effective date as reasonably
possible under the circumstances.
D. No Damages Termination. Neither party shall be liable to the other party for any costs or damages of any kind, including
direct, special, exemplary, punitive, indirect, incidental or consequential damages solely on account of the lawful termination
of this Agreement, even if informed of the possibility of such
damages.

24. Contract in Entirety; Law. This Agreement sets forth the entire understanding and agreement between Collector and
Creditor concerning the Services, and supersedes any prior or contemporaneous oral or written agreements or representations.
It may be modified only by a written amendment executed by both parties. This Agreement shall be interpreted in accordance
with the laws of the State of Ohio. The forum for any litigation shall be Miami County, Ohio or the Southern District of Ohio.

25. Effective Date. This Agreement is effective beginning _____________________.

IN WITNESS WHEREOF, the parties’ authorized representatives have executed this Agreement on the date indicated below.

City of Piqua

ONLINE Information Services, Inc.

Address: 201 W Water Street

Address: PO Box 1489

Piqua, OH 45356

Winterville, NC 28590
www.ONLINECollections.com
(866) 630-6400

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Exhibit “A”
All furnishers of information to consumer reporting agencies must comply with all applicable regulations. Information
about applicable regulations currently in effect can be found at the Consumer Financial Protection Bureau’s website,

www.consumerfinance.gov/learnmore.

NOTICE TO FURNISHERS OF INFORMATION:
OBLIGATIONS OF FURNISHERS UNDER THE FCRA

The federal Fair Credit Reporting Act (FCRA), 15 U.S.C. § 1681-1681y, imposes responsibilities on all persons who furnish
information to consumer reporting agencies (CRAs). These responsibilities are found in Section 623 of the FCRA, 15 U.S.C. §
1681s-2. State law may impose additional requirements on furnishers. All furnishers of information to CRAs should become
familiar with the applicable laws and may want to consult with their counsel to ensure that they are in compliance. The text of
the FCRA is available at the website of the Consumer Financial Protection Bureau (CFPB):
www.consumerfinance.gov/learnmore. A list of the sections of the FCRA cross-referenced to the U.S. Code is at the end of this
document. Section 623 imposes the following duties upon furnishers:

Accuracy Guidelines
The FCRA requires furnishers to comply with federal guidelines and regulations dealing with the accuracy of information
provided to CRAs by furnishers. Federal regulations and guidelines are available at www.consumerfinance.gov/learnmore.
Section 623(e).

General Prohibition on Reporting Inaccurate Information
The FCRA prohibits information furnishers from providing information to a CRA that they know or have reasonable cause to
believe is inaccurate. However, the furnisher is not subject to this general prohibition if it clearly and conspicuously specifies an
address to which consumers may write to notify the furnisher that certain information is inaccurate. Sections 623(a)(1)(A) and
(a)(1)(C).

Duty to Correct and Update Information
If at any time a person who regularly and in the ordinary course of business furnishes information to one or more CRAs
determines that the information provided is not complete or accurate, the furnisher must promptly provide complete and
accurate information to the CRA. In addition, the furnisher must notify all CRAs that received the information of any corrections,
and must thereafter report only the complete and accurate information. Section 623(a)(2).

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Duties After Notice of Dispute from Consumer
If a consumer notifies a furnisher, at an address specified by the furnisher for such notices, that specific information is
inaccurate, and the information is, in fact, inaccurate, the furnisher must thereafter report the correct information to CRAs.
Section 623(a)(1)(B).

If a consumer notifies a furnisher that the consumer disputes the completeness or accuracy of any information reported by the
furnisher, the furnisher may not subsequently report that information to a CRA without providing notice of the dispute. Section
623(a)(3).

Furnishers must comply with federal regulations that identify when an information furnisher must investigate a dispute made
directly to the furnisher by a consumer. Under these regulations, furnishers must complete an investigation within 30 days (or 45
days, if the consumer later provides relevant additional information) unless the dispute is frivolous or irrelevant or comes from a
“credit repair organization.” Section 623(a)(8). Federal regulations are available at www.consumerfinance.gov/learnmore.
Section 623(a)(8).

Duties After Notice of Dispute from Consumer Reporting Agency
If a CRA notifies a furnisher that a consumer disputes the completeness or accuracy of information provided by the furnisher,
the furnisher has a duty to follow certain procedures. The furnisher must:

•

Conduct an investigation and review all relevant information provided by the CRA, including information given to the
CRA by the consumer. Sections 623(b)(1)(A) and (b)(1)(B).

•

Report the results to the CRA that referred the dispute, and, if the investigation establishes that the information was, in
fact, incomplete or inaccurate, report the results to all CRAs to which the furnisher provided the information that compile
and maintain files on a nationwide basis. Sections 623(b)(1)(C) and (b)(1)(D).

•

Complete the above steps within 30 days from the date the CRA receives the dispute (or 45 days, if the consumer later
provides relevant additional information to the CRA). Section 623(b)(2).

•

Promptly modify or delete the information, or block its reporting. Section 623(b)(1)(E).

Duty to Report Voluntary Closing of Credit Accounts
If a consumer voluntarily closes a credit account, any person who regularly and in the ordinary course of business furnished
information to one or more CRAs must report this fact when it provides information to CRAs for the time period in which the
account was closed. Section 623(a)(4).

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Duty to Report Dates of Delinquencies
If a furnisher reports information concerning a delinquent account placed for collection, charged to profit or loss, or subject to
any similar action, the furnisher must, within 90 days after reporting the information, provide the CRA with the month and the
year of the commencement of the delinquency that immediately preceded the action, so that the agency will know how long to
keep the information in the consumer’s file. Section 623(a)(5).

Any person, such as a debt Collector, that has acquired or is responsible for collecting delinquent accounts and that reports
information to CRAs may comply with the requirements of Section 623(a)(5) (until there is a consumer dispute) by reporting the
same delinquency date previously reported by the Creditor. If the Creditor did not report this date, they may comply with the
FCRA by establishing reasonable procedures to obtain and report delinquency dates, or, if a delinquency date cannot be
reasonably obtained, by following reasonable procedures to ensure that the date reported precedes the date when the account
was placed for collection, charged to profit or loss, or subjected to any similar action. Section 623(a)(5).

Duties of Financial Institutions When Reporting Negative Information
Financial institutions that furnish information to “nationwide” consumer reporting agencies, as defined in Section 603(p), must
notify consumers in writing if they may furnish or have furnished negative information to a CRA. Section 623(a)(7). The CFPB
has prescribed model disclosures, 12 CFR Part 1022, App. B.

Duties When Furnishing Medical Information
A furnisher whose primary business is providing medical services, products, or devices (and such furnisher’s agents or
assignees) is a medical information furnisher for the purposes of the FCRA and must notify all CRAs to which it reports of this
fact. Section 623(a)(9). This notice will enable CRAs to comply with their duties under Section 604(g) when reporting medical
information.

Duties when ID Theft Occurs
All furnishers must have in place reasonable procedures to respond to notifications from CRAs that information furnished is the
result of identity theft, and to prevent refurnishing the information in the future. A furnisher may not furnish information that a
consumer has identified as resulting from identity theft unless the furnisher subsequently knows or is informed by the consumer
that the information is correct. Section 623(a)(6). If a furnisher learns that it has furnished inaccurate information due to identity
theft, it must notify each CRA of the correct information and must thereafter report only complete and accurate information.
Section 623(a)(2). When any furnisher of information is notified pursuant to the procedures set forth in Section 605B that a debt
has resulted from identity theft, the furnisher may not sell, transfer, or place for collection the debt except in certain limited
circumstances. Section 615(f).

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The CFPB’s website, www.consumerfinance.gov/learnmore, has more information about the FCRA,
including publications for businesses and the full text of the FCRA.
Citations for FCRA sections in the U.S. Code, 15 U.S.C. § 1681 et seq.:
Section 602 15 U.S.C. 1681 Section 615 15 U.S.C. 1681m
Section 603 15 U.S.C. 1681a Section 616 15 U.S.C. 1681n
Section 604 15 U.S.C. 1681b Section 617 15 U.S.C. 1681o
Section 605 15 U.S.C. 1681c Section 618 15 U.S.C. 1681p
Section 605A 15 U.S.C. 1681c-A Section 619 15 U.S.C. 1681q
Section 605B 15 U.S.C. 1681c-B Section 620 15 U.S.C. 1681r
Section 606 15 U.S.C. 1681d Section 621 15 U.S.C. 1681s
Section 607 15 U.S.C. 1681e Section 622 15 U.S.C. 1681s-1
Section 608 15 U.S.C. 1681f Section 623 15 U.S.C. 1681s-2
Section 609 15 U.S.C. 1681g Section 624 15 U.S.C. 1681t
Section 610 15 U.S.C. 1681h Section 625 15 U.S.C. 1681u
Section 611 15 U.S.C. 1681i Section 626 15 U.S.C. 1681v
Section 612 15 U.S.C. 1681j Section 627 15 U.S.C. 1681w
Section 613 15 U.S.C. 1681k Section 628 15 U.S.C. 1681x
Section 614 15 U.S.C. 1681l Section 629 15 U.S.C. 1681y

Page 50 of 115

Feature
Automated Data Transfer from Utilities Software
Ability to Reconcile Payments Made Daily
Fee Percentage of Amount Collected
Implementation Fee
Monthly Fixed Fees

Transworld Systems, Inc.

ONLINE Information Services, Inc.
Yes
Yes
35%–37%

Yes
No
30%–50%, varies by account age, size, and volume
$0
$0

$0
$0

Page 51 of 115

G.4.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Resolution No. R-105-26 (Tabled)
A Resolution Appointing Eight Citizens to the Charter Review
Committee
SUBMITTED BY Kimberly Hughes, Admin. Assistant
City Commission
AGENDA Resolution
CLASSIFICATION
BACKGROUND On August 3, 2026, the Charter Review Committee was initiated. The
Charter Review Committee will be nine members. Each
Commissioner will select a representative from their respective ward
and three at-large committee members will be chosen by
Commission. There is currently one member of the last committee
with an unexpired term and has chosen to remain. The vacancies
were first posted on August 5, 2026.
BUDGET/FINANCIAL Budgeted $:
IMPACT Expenditure
(Project costs and $:
funding sources) Source of
Funds:
Narrative:

ATTACHMENTS 1.
2.

Resolution No R-88-26 Initiating Charter Review
Charter Review Committee Applicants Redacted

PIQUA City Commission Regular Meeting AGENDA | 1
Page 52 of 115

Resolution No. R-105-26 (Tabled)
A Resolution Appointing Eight Citizens to the Charter Review Committee
WHEREAS, Pursuant to Piqua Charter Section 135, Resolution No. R-88-26 initiated a Charter
Review Committee; and
WHEREAS, The City Commission has requested the Charter be reviewed by the Charter Review
Committee as required by Section 135 of the Piqua Charter; and
WHEREAS, The City Commission has received and reviewed applications from interested persons.

NOW, THEREFORE, BE IT RESOLVED by the Commission of the City of Piqua, Miami County,
Ohio, the majority of all members elected thereto concurring that:

SEC. 1:

shall be appointed to represent Ward 1; and
shall be appointed to represent Ward 2; and
shall be appointed to represent Ward 3; and
shall be appointed to represent Ward 4; and
shall be appointed to represent Ward 5; and
,shall be appointed as at-large committee member; and
,shall be appointed as at-large committee member; and
,shall be appointed as at-large committee member; and
Carol Austin shall remain appointed as a member of the committee as her term
remains unexpired, and her term will end with the rest of the appointees of this
resolution.

SEC. 2:

The members of said Charter Review Committee shall perform the duties provided by
Section 135 of the Piqua Charter, and they shall serve for a term beginning in October
2026.

SEC. 3:

Following presentation and discussion of the final report of the Committee to the City
Commission, this Committee shall be discharged.

SEC. 4:

This resolution shall take effect and be in force from and after the earliest period

Page 53 of 115

allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION
The Motion to adopt the foregoing Resolution was offered by None, seconded by None, and on roll
call the following vote ensued:
Mayor James D. Vetter
Commissioner Paul Simmons
Commissioner William Walker
Commissioner Philip Wead
Commissioner Frank DeBrosse

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H.1.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Ordinance No. O-17-26 (First Reading)
An ordinance providing for the Appropriation and Authorization of
expenditures for the Conduct of Municipal Elections.
SUBMITTED BY Darren Meredith, Finance Director
Finance
AGENDA Ordinance
CLASSIFICATION
BACKGROUND The purpose of this appropriation is for the elections costs. We have
estimated the cost as we are still waiting on a final number from the
Miami County Board of Elections. It is recommended the Commission
waive the three reading rule for this ordinance due to the upcoming
special election for a charter amendment and recall elections taking
place on November 3, 2026. These elections were not anticipated
and, therefore, funds must be appropriated to cover the associated
election expenses before the October 15, 2026, deadline given by the
Miami County Board of Elections.
BUDGET/FINANCIAL Budgeted $:
IMPACT
(Project costs and Expenditure $50,000
funding sources) $:
Source of
General Fund
Funds:
Narrative:
ATTACHMENTS 1.

2026 Supplemental Appropriations 10-6-2026

PIQUA City Commission Regular Meeting AGENDA | 1
Page 75 of 115

ORDINANCE NO. O-17-26
AN AMENDED ORDINANCE TO MAKE APPROPRIATIONS FOR THE
CITY OF PIQUA, OHIO FOR THE YEAR 2026
BE IT ORDAINED by the Commission of the City of Piqua, Miami County,
Ohio, the majority of all members elected or appointed thereto concurring:
SEC. 1:

That there be appropriated from the GENERAL FUND (001)
2026
BUDGET

ACCOUNT

INCREASE
(DECREASE)

2026 REVISED
BUDGET

City Commission
Personal Services/Administrative Support
Operation & Maintenance

$

31,860 $
44,630

$
50,000

31,860
94,630

TOTAL

$

76,490 $

50,000 $

126,490

SEC. 2:
That the sum appropriated are actual expenditures for goods and services or other government
functions performed in the calendar year 2026. Future commitments representing encumbrances of fund balance or
future receipts will be appropriated in the future year when those services or goods are rendered to the city.
SEC. 3:
That the sums expended from the appropriations and which are proper charges against any other
department or against any person, firm or corporation which are repaid with the period covered by such appropriations
shall be considered reappropriated for such original purposes; provided, that the net total of expenditures under any
item of said appropriations shall not exceed the amount of the item.
SEC. 4:
That the Director of Finance is hereby authorized and directed to draw his warrant upon the City
Treasury for the amounts appropriated in this order when claims are properly presented and approved, the same to be
chargeable to the appropriations for the year 2026 when passed and legally contracted for in conformity by law.
SEC. 5:
That the Finance Director at the discretion of the City Manager make temporary advances from the
General Fund to any Fund to cover temporary shortages of cash until revenues or permanent transfers become
available to repay that temporary advance. That these advances may not exceed $1,000,000 in the aggregate nor
extend past December 31, 2026; except those that are to be reimbursed by federal, state or other grant programs that
were previously approved by this Commission.
SEC. 6:
repealed.

That all ordinances, or parts of ordinances, inconsistent with this ordinance be and they are hereby

James D. Vetter, MAYOR

PASSED:

ATTEST:
CLERK OF COMMISSION

The Motion to adopt the foregoing Ordinance was offered by _____________________________________
seconded by _____________________________________ and on roll call the following vote ensuded:

Mayor James D. Vetter

________________

Commissioner Rick Walker

________________

Commissioner Paul Simmons

________________

Commissioner Frank DeBrosse

________________

Commissioner Philip Wead

________________

Page 76 of 115

H.2.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Ordinance No. O-18-26 (First Reading)
An ordinance to submit a Petition for Submission of Proposed
Amendment to Charter Section 120, to be known as the Piqua Recall
Modernization Act, to exclusively defer all municipal recall
procedures, timelines, thresholds and requirements to the General
Laws of the State of Ohio under ORC. 705.92.
SUBMITTED BY Kimberly Hughes, Admin. Assistant
City Commission
AGENDA Ordinance
CLASSIFICATION
BACKGROUND On September 14, 2026, the clerk's office received a Petition for the
Submission of the Proposed Amendment to Charter Section 120, to
be known as the Piqua Recall Modernization Act, to exclusively defer
all municipal recall procedures, timelines, thresholds and
requirements to the general laws of the State of Ohio under ORC.
705.92. On September 21, 2026, the petitions were certified and
taken to the Miami County Board of Elections with 430 signatures.
The petition was received by the Commission Clerk with 367
signatures verified by the Miami County Board of Elections. Pursuant
to the Piqua City Charter Section 135, the petition shall be presented
to the City Commissioners for placement in an election not less than
60 days nor more than 120 days after passage of the Ordinance to be
determined by the commission.
BUDGET/FINANCIAL Budgeted $: N/A
IMPACT Expenditure N/A
(Project costs and $:
funding sources) Source of
N/A
Funds:
Narrative:

ATTACHMENTS 1.
2.

N/A

Proposed Charter Amendment Section 120
Charter Section for Amendment

PIQUA City Commission Regular Meeting AGENDA | 1
Page 77 of 115

Ordinance No. O-18-26 (First Reading)
An ordinance to submit a Petition for Submission of Proposed Amendment to Charter
Section 120, to be known as the Piqua Recall Modernization Act, to exclusively defer all
municipal recall procedures, timelines, thresholds and requirements to the General Laws of
the State of Ohio under ORC. 705.92.
WHEREAS, the City Commission Clerk has received a petition for a proposed charter
amendment from the Committee of Petitioners; and
WHEREAS, the City Commission Clerk and Miami County Board of Elections have certified the
petitions to be valid pursuant to the City of Piqua Charter Section 135 and Section 27; and

NOW, THEREFORE, BE IT ORDAINED by the Commission of the City of Piqua, Miami County, Ohio,
the majority of all members elected thereto concurring that:

SEC. 1:

Upon approval of this Ordinance by the Piqua City Commission, the proposed charter
amendment shall be submitted to the electors at the next regular municipal election if
one shall occur not less than sixty (60) nor more than one hundred twenty (120) days
after passage of the Ordinance providing for its submission, otherwise it shall be
submitted to the electors at a special election to be called and held within the time
aforesaid to comply with Section 135 of the Piqua City Charter. This election shall occur
on
.

SEC. 2

Notice of the proposed amendments may be advertised electronically or by newspaper
advertising.

SEC. 3:

This Ordinance shall take effect and be in force from and after the earliest period
allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION

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The Motion to adopt the foregoing Ordinance was offered by None, seconded by None, and on roll
call the following vote ensued:
Mayor James Vetter
Commissioner Rick Walker
Commissioner Paul Simmons
Commissioner Philip Wead
Commissioner Frank DeBrosse

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SECTION 120 RECALL PETITION PAPERS.
A member of the commission may be removed from office by the electors of the city. Any elector of the ward from which a
member of the commission was elected or chosen may make and file with the city clerk an affidavit stating the name of the
member whose removal is sought and grounds alleged for such removal that shall include an allegation of inefficiency,
neglect of duty, malfeasance, misfeasance or nonfeasance in office, incapacity or incompetency. The clerk shall thereupon
deliver to the elector making the affidavit copies of petition papers for demanding such a removal, printed copies of which he
shall keep on file for distribution as herein provided. In issuing any such petition paper the clerk shall enter in a record to be
kept in his office the name of the elector to whom issued, the date of issuance, the number of papers issued, and shall
certify upon each such paper the name of the elector to whom issued and the date of issuance. No petition paper shall be
accepted as part of a petition unless it bears such certificate of the clerk and unless filed as hereinafter provided.
(Adopted by electorate, November 7, 1978 – Amending Ordinance No. 46-78; Adopted by electorate, November 8, 2011 –
Amending Ordinance No. 6-11)
SECTION 121 FILING RECALL PETITION.
A petition demanding the removal of a member of the commission shall be known as a recall petition. A recall petition to
be effective must be returned and filed with the city clerk within thirty days after the filing of the affidavit as provided in the
next preceding section, and to be sufficient must bear the signatures of 1,250 registered voters of the City of Piqua. A recall
petition if insufficient as originally filed, may be amended as provided in this charter.
(Adopted by electorate, November 3, 2009 – Amending Ord. No. 10-09; Adopted by electorate, November 8, 2011 –
Amending Ord. No. 6-11; Adopted by electorate, November 7, 2023 – Amending Ordinance No. 5-23)
SECTION 122 RECALL ELECTION ORDERED.
If a recall petition, or amended petition, shall be certified by the city clerk to be sufficient, which shall include the Board of
Elections has certified all signatures, he shall at once submit it to the commission with his certificate to that effect and shall
notify the member of whose removal is sought of such action. If the member of the commission whose removal is sought
does not resign within five days after such notice the commission shall thereupon order and fix a day for holding a recall
election in the city. If the commission is not scheduled to meet in the next calendar week after being notified by the clerk that
a recall election date needs to be set, the commission shall call a special meeting within three business days to set the
election date. Any such election shall be held not less than forty nor more than sixty days after the petition has been
presented to the commission, and at the same time as any other general or special election is to be held within such period,
the commission shall call a special recall election to be held within the time aforesaid.
(Adopted by electorate, November 3, 2009 – Amending Ord. No. 10-09; Adopted by electorate, November 8, 2011 –
Amending Ord. No. 6-11)
SECTION 123 CANDIDATES TO SUCCEED MEMBER RECALLED.
The question of recalling any number of members of the commission may be submitted at the same election, but as to
each member whose removal is sought a separate petition shall be filed and provision shall be made for an entirely separate
ballot. Candidates to succeed any member of the commission whose removal is sought shall be placed in nomination by
petition, signed, filed and verified as provided for nominating petitions for a regular municipal election; except that each
petition paper shall specify that the candidate named therein is a candidate to succeed a particular member of the
commission whose removal is sought. The petition shall be filed not less than thirty days before the date of the recall
election.
SECTION 124 BALLOTS IN RECALL ELECTIONS.
Ballots used at a recall election shall conform to the following requirements: With respect to the member of the
commission whose removal is sought the question shall be submitted, “Shall (name of person) be removed from the
commission by recall?” Immediately below such question there shall be printed on the ballots the two following propositions,
one above the other, in the order here indicated:
“For the recall of (name of person).”
“Against the recall of (name of person).”
Immediately at the left of each proposition there shall be a square in which the elector by making a cross mark X, or in such
manner of marking or voting thereon as complies with State of Ohio election laws, may vote for either of such propositions.
Under the propositions shall appear the words “Candidates to succeed (name of person) if recalled” and beneath such
words the directions to voters required to be printed on the ballots for a regular election of members of the commission.
Following the direction to voters the names of candidates shall be printed on the ballots in rotation as provided for a regular
municipal election or in such manner of marking or voting thereon as complies with State of Ohio election laws. The name of
the member of the commission whose removal is sought shall not appear on the ballot as a candidate to succeed himself.
(Adopted by electorate, November 7, 1978 – Amending Ordinance No. 47-78)

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SECTION 125 RESULT OF RECALL ELECTION.
If a majority of the votes cast on the question of recalling a member of the commission shall be against his recall he shall
continue in office for the remainder of his unexpired term, but subject to recall as before. If a majority of such votes be for the
recall of the member indicated on the ballots he shall, regardless of any defect in the recall petition, be deemed removed
from office. When a member of the commission is removed from office by recall the candidate to succeed such member,
shall be declared elected after counting the votes in the manner provided by this charter for a regular election, shall succeed
the member so removed for the unexpired term.
If there are no candidates on the ballot and a commissioner was recalled, the seat of the recalled commissioner shall be
filled by a majority vote of the Planning Commission. Said person appointed shall satisfy the requirements of Charter
Section 3 and shall reside in the same ward as the recalled commissioner. If there are more than two years remaining in the
term of the recalled commissioner, the appointed person shall serve until the next general election where he shall be elected
if he desires to remain as a commissioner for the remainder of the unexpired term. The elected person shall take office upon
certification of the results by the Board of Elections and serve for the remainder of the unexpired term. If there are less than
two years remaining in the term of the recalled commissioner, the appointed person shall serve for the remainder of the
unexpired term.
(Adopted by electorate, November 8, 2011 – Amending Ord. No. 6-11)
SECTION 126 ELECTION WHEN MEMBER RESIGNS.
If a member of the commission in regard to whom a sufficient recall petition is submitted to the commission shall resign
within five days after notice thereof, the election shall be held as herein before provided except that all propositions in regard
to the recall shall be omitted from the ballots and that above the names of the candidates and before the directions to the
voters, shall appear the words, “Candidates to succeed (name of person) resigned.”
SECTION 127 LIMITATIONS ON RECALL PETITIONS.
No recall petition shall be filed against a member of the commission until at least six months after he takes office nor in
case of a member subjected to a recall election and not removed thereby, until at least six months after that election.
(Adopted by electorate, November 8, 2011 – Amending Ord. No. 6-11)

Page 83 of 115

H.3.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Ordinance No. O-19-26 (First Reading)
An Ordinance providing for the reconsideration of Ordinance No. O7-26 pursuant to Section 22 of the Piqua City Charter, and providing
for its submission to the electors if not repealed
SUBMITTED BY Kimberly Hughes, Admin. Assistant
City Commission
AGENDA Ordinance
CLASSIFICATION
BACKGROUND On September 14, 2026, the clerk's office received a Petition to
Repeal Ordinance No. O-7-26 that had been passed by the Piqua City
Commission on August 18, 2026, by a vote of 4-1. On September 21,
2026, the petitions were certified and taken to the Miami County
Board of Elections with 1,023 signatures. The petition was received
by the Commission Clerk with 876 signatures verified by the Miami
County Board of Elections. If the City Commission does not vote to
repeal Ordinance No. O-7-26 the Ordinance shall be submitted to the
electors of the City of Piqua pursuant to Section 22 of the Charter of
the City of Piqua. The date for this election shall be the next
municipal election held not less than thirty (30) days after the final
vote of the City Commission, unless the City Commission elects to
submit the ordinance at a special election to be held not sooner than
the time aforesaid. Further action taken under Ordinance O-7-26
shall be suspended until approved by the electors.
BUDGET/FINANCIAL Budgeted $: N/A
IMPACT Expenditure N/A
(Project costs and $:
funding sources) Source of
N/A
Funds:
Narrative:

ATTACHMENTS 1.
2.

N/A

Petition to Repeal O-7-26
Signed Ordinance No. O-7-26

PIQUA City Commission Regular Meeting AGENDA | 1
Page 84 of 115

Ordinance No. O-19-26 (First Reading)
An Ordinance providing for the reconsideration of Ordinance No. O-7-26 pursuant to Section
22 of the Piqua City Charter, and providing for its submission to the electors if not repealed
WHEREAS, on August 18, 2026, the Piqua City Commission passed Ordinance No. O-7-26
entitled "An Ordinance approving a franchise between the Dayton Power and Light Company d/b/a
AES Ohio, and the City of Piqua to permit AES Ohio to construct, maintain, and operate electric
utility facilities within the City of Piqua, Ohio, for the provision of electric utility service to J5 LLC, for
a period of 30 years, automatically renewing for successive 1 year terms thereafter."; and
WHEREAS, pursuant to Section 21 of the Piqua City Charter, a referendum petition was filed with
the City Clerk requesting that Ordinance No. O-7-26 be repealed or submitted to a vote of the
electors; and
WHEREAS, the City Clerk has certified to the City Commission that the referendum petition is
sufficient; and
WHEREAS, Section 22 of the Charter provides that, upon receipt of the City Clerk's certification, the
City Commission shall proceed to reconsider the ordinance specified in the referendum petition by
final vote upon the question, "Shall the Ordinance set forth in the referendum petition be
repealed?"; and
WHEREAS, Section 22 further provides that if the ordinance is not repealed upon reconsideration, it
shall be submitted to the electors at the next municipal election held not less than thirty (30) days
after the final vote of the City Commission, or, upon the affirmative vote of not less than seventyfive percent (75%) of the Commission members, at a special election to be held not sooner than
thirty (30) days after such final vote; and
WHEREAS, the City Commission is required to reconsider Ordinance No. O-7-26 in accordance with
Section 22 of the City of Piqua Charter.

NOW, THEREFORE, BE IT ORDAINED by the Commission of the City of Piqua, Miami County, Ohio,
the majority of all members elected thereto concurring that:

SEC. 1:

RECONSIDERATION OF REFERRED ORDINANCE
Pursuant to Section 22 of the Piqua City Charter, the City Commission hereby proceeds
to reconsider Ordinance No. O-7-26, passed on August 18, 2026, entitled "An Ordinance
approving a franchise between the Dayton Power and Light Company d/b/a AES Ohio,
and the City of Piqua to permit AES Ohio to construct, maintain, and operate electric
utility facilities within the City of Piqua, Ohio, for the provision of electric utility service
to J5 LLC, for a period of 30 years, automatically renewing for successive 1 year terms
thereafter," as specified in the referendum petition certified by the City Clerk.
The final vote of the City Commission upon such reconsideration shall be upon the

Page 85 of 115

following question: "Shall the ordinance (or part of the ordinance) set forth in the
referendum petition be repealed?"
The vote on upon this question shall constitute the City Commission's final vote upon
consideration of Ordinance O-7-26 for purposes of Section 22 of the Piqua City Charter.

SEC. 2

EFFECT IF ORDINANCE IS REPEALED
If the City Commission votes to repeal Ordinance No. O-7-26 upon reconsideration,
Ordinance No. O-7-26 shall be repealed and no referendum election concerning
Ordinance No. O-7-26 shall be required pursuant to Section 22 of the Piqua City
Charter.

SEC. 3

SUBMISSION TO ELECTORS IF ORDINANCE IS NOT REPEALED
If, upon reconsideration, Ordinance No. O-7-26, is not repealed, Ordinance No. O-7-26
shall be submitted to the electors at the next municipal election held not less than
thirty (30) days after the final vote of the City Commission. The Commission by an
affirmative vote of not less than seventy-five percent (75%) of the commission members
may submit the ordinance to the electors at a special election to be held not sooner
than the time aforesaid. This election shall occur on _______________________.
Ordinance No. O-7-26 shall be suspended until approved by the electors.

SEC. 6:

This Ordinance shall take effect and be in force from and after the earliest period
allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION
The Motion to adopt the foregoing Ordinance was offered by None, seconded by None, and on roll
call the following vote ensued:
Mayor James Vetter

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Commissioner Rick Walker
Commissioner Paul Simmons
Commissioner Philip Wead
Commissioner Frank DeBrosse

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H.4.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Resolution No. R-108-26
A resolution to approve the application for a new liquor permit to be
issued to Thai 9 Store 2 LLC, located at 110 W High St., Piqua, OH
45356
SUBMITTED BY Jessica Stiltner, Director
Law
AGENDA Resolution
CLASSIFICATION
BACKGROUND This is an application for the issuance of a new liquor permit for Thai
9 Store 2, LLC, located at 110 W. High St., Piqua, OH 45356. The
legislative notice from the Department of Commerce is attached.
BUDGET/FINANCIAL Budgeted $:
IMPACT Expenditure
(Project costs and $:
funding sources) Source of
Funds:
Narrative:

ATTACHMENTS 1.

Thai 9 Liquor Permit Notice

PIQUA City Commission Regular Meeting AGENDA | 1
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Resolution No. R-108-26
A resolution to approve the application for a new liquor permit to be issued to Thai 9 Store 2
LLC, located at 110 W High St., Piqua, OH 45356

WHEREAS, Chapter 4303 of the Ohio Revised Code authorizes the Ohio Division of Liquor Control to
issue liquor permits within the state of Ohio; and
WHEREAS, Chapter 4303 of the Ohio Revised Code authorizes the legislative authority of a municipal
corporation to object to the issuance, transfer, or renewal of a liquor permit within the limits of such
municipal corporation and request a hearing thereon, and
WHEREAS, the Piqua City Commission has received from the Ohio Division of Liquor Control a notice of a
new application for a liquor permit for Thai 9 Store 2 LLC located at 110 W. High St., Piqua, OH 45356.
NOW, THEREFORE, BE IT RESOLVED by the Commission of the City of Piqua, Miami County,
Ohio, the majority of all members elected thereto concurring that:
SEC. 1:

The City Commission of the City of Piqua has no objection to the issuance of a liquor
permit to Thai 9 Store 2 LLC, located at 110 W. High St., Piqua, OH 45356.

SEC. 2:

The legislative notice will be sent by the Clerk of Commission to the Ohio Division of
Liquor Control no later than October 15, 2026.

SEC. 3:

This resolution shall take effect and be in force from and after the earliest period
allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION
The Motion to adopt the foregoing Resolution was offered by None, seconded by None, and on roll
call the following vote ensued:
Mayor James D. Vetter

Page 96 of 115

Commissioner Rick Walker
Commissioner Paul Simmons
Commissioner Philip Wead
Commissioner Frank DeBrosse

Page 97 of 115

Page 98 of 115

Page 99 of 115

H.5.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Resolution No. R-109-26
A resolution awarding a contract to R. B. Jergens Contractors, Inc for
the Washington Road Improvements Project
SUBMITTED BY Kenton Kiser, Engineering Manager
Community Services
AGENDA Resolution over $75K
CLASSIFICATION
BACKGROUND On September 29th, 2026, three bids were received for the
Washington Road Improvements Project #24-17.7 (see attached
Exhibit A).
The project consists of making improvements to four locations along
Washington Road and Farrington Road (Exhibit B). These
improvements include the installation of a traffic signal at the
Bausman Road and Washington Road intersection, the addition of
turn lanes on Washington Road, radii improvements at the
Washington Road and Farrington Road intersection, and drive
entrance installations.
This project will install improvements necessary to prepare the
project site area for increased traffic volumes.
BUDGET/FINANCIAL Budgeted $: $1,125,000
IMPACT
(Project costs and Expenditure $550,000
funding sources) $:
Source of
Street Income Tax (Street 103) - J5 LLC, provides monies
Funds:
to a directed escrow account for 100% of the project
amount. Piqua will draw down the escrow after invoices
are paid pertaining to the project. If any, a change order
will be agreed upon with J5, LLC and subsequent monies
deposited in the escrow to cover such changes
determined needed for project completion.
Narrative: This includes an approximate 10% contingency for any
change orders or issues that may arise during
construction. This project is necessary to make
improvements to traffic conditions within the vicinity of
PIQUA City Commission Regular Meeting AGENDA | 1
Page 100 of 115

the project development site.

ATTACHMENTS 1.
2.

Exhibit A - Bid Tab 24-17.7
Exhibit B - Location Map

PIQUA City Commission Regular Meeting AGENDA | 2
Page 101 of 115

Resolution No. R-109-26
A resolution awarding a contract to R. B. Jergens Contractors, Inc for the Washington Road
Improvements Project

WHEREAS, on December 9, 2025, this Commission passed Resolution No. R-136-25 authorizing the
City Purchasing Department to advertise for bids, according to law, for the 24-17.7 Washington
Road Improvements Project; and
WHEREAS, after proper advertisement, bids were opened resulting in the tabulation of bids as listed
in Exhibit A attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the Commission of the City of Piqua, Miami County,
Ohio, the majority of all members elected thereto concurring that:
SEC. 1:

A contract is hereby approved with R. B. Jergens Contractors, Inc as the lowest,
responsible bidder for the Washington Road Improvements Project and the Interim City
Manager is hereby authorized to execute a contract with said bidder pursuant to
contract specifications.

SEC. 2:

The Finance Director certifies that the funds are available or are anticipated to come
into the City Treasury and is hereby authorized to draw his warrants from time to time
on the appropriate account/s of the City Treasury in payment according to the contract
terms.

SEC. 3:

This resolution shall take effect and be in force from and after the earliest period
allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION
The Motion to adopt the foregoing Resolution was offered by None, seconded by None, and on roll
call the following vote ensued:

Page 102 of 115

Mayor James D. Vetter
Commissioner Frank DeBrosse
Commissioner Paul Simmons
Commissioner Rick Walker
Commissioner Philip Wead

Page 103 of 115

Exhibit A
City of Piqua Ohio
Washington Road Improvements - Project #24-17.7
Deadline: September 29, 2026 AT 2:00 PM
Bid Tabulation
Bid Item List

201 - Clearing and Grubbing
203 - Excavation, As Per Plan
203 - Embankment
204 - Subgrade Compaction
204 - Proof Rolling, As Per Plan
659 - Topsoil (4")
659 - Seeding and Mulching
659 - Repair Seeding And Mulching
659 - Inter-Seeding
659 - Commercial Fertilizer
659 - Lime
659 - Water
832 - Erosion Control
602 - Concrete Masonry
611 - 4" Conduit, Type E, 707.32
611 - 6" Conduit, Type E, 707.32
611 - 8" Conduit, Type E, 707.32
611 - 12" Conduit, Type B, 707.65
611- 12" Conduit, Type E. 707.32
301 - Asphalt Concrete Base, PG64-22, (449)
604 - Aggregate Base
407 - Non-Tracking Tack Coat
411 - Stabalized Crushed Aggregate
441 - Asphalt Concrete Surface Course, Type 1, (449), PG64-22
441 - Asphalt Concrete Intermediate Course, Type 1, (449)
630 - Ground Mounted Support, No. 3 Post
630 - Sign, Flat Sheet
630 - Removal of Ground Mounted Sign And Disposal
630 - Removal of Ground Mounted Sign and Reerection
630 - Removal of Ground Mounted Post Support and Disposal
630 - Signing Misc,: Stop Sign with LED
630 - Signing Misc,: Stop Ahead Sign With LED
630 - Signing Misc,: Intersection Ahead Sign With LED
642 - Edge Line, 4", Type 1
642 - Channelizing Line 8", Type 1
642 - Stop Line, Type 1
642 - Lane Arrow, Type 1
642 - Removal of Pavement Marking
614 - Special - Work Zone Traffic Signal
616 - Water
614 - Maintaining Traffic
623 - Construction Layout Stakes & Surveying
624 - Moblization
SPEC - Relocate AES Poles (Allowance)
Total Bid

Quantity

1.000
329.000
100.000
2,760.000
1.000
144.000
1,294.000
65.000
65.000
0.170
0.270
7.000
5,000.000
0.420
25.000
25.000
25.000
149.000
25.000
416.000
862.000
294.000
65.000
102.000
102.000
41.000
7.500
1.000
4.000
3.000
4.000
4.000
2.000
0.290
250.000
56.000
4.000
155.000
1.000
2.000
1.000
1.000
1.000
1.000

R. B. Jergens Contractors, Inc

Barrett Paving Materials Inc.

Sunesis Construction Co

Vandalia, OH

Middletown, OH

West Chester, OH

Unit Price

$3,750.000
$76.000
$54.000
$4.000
$465.000
$74.000
$6.000
$4.000
$4.000
$3,500.000
$5.000
$75.000
$0.100
$3,000.000
$10.000
$11.000
$12.000
$50.000
$50.000
$223.000
$66.000
$5.000
$113.000
$375.000
$325.000
$20.000
$23.000
$18.000
$103.000
$24.000
$4,055.000
$4,055.000
$2,028.000
$6,847.000
$3.000
$8.000
$108.000
$18.000
$97,150.000
$210.000
$12,000.000
$16,700.000
$20,000.000
$1.000

Extension

$3,750.000
$25,004.000
$5,400.000
$11,040.000
$465.000
$10,656.000
$7,764.000
$260.000
$260.000
$595.000
$1.350
$525.000
$500.000
$1,260.000
$250.000
$275.000
$300.000
$7,450.000
$1,250.000
$92,768.000
$56,892.000
$1,470.000
$7,345.000
$38,250.000
$33,150.000
$820.000
$172.500
$18.000
$412.000
$72.000
$16,220.000
$16,220.000
$4,056.000
$1,985.630
$750.000
$448.000
$432.000
$2,790.000
$97,150.000
$420.000
$12,000.000
$16,700.000
$20,000.000
$1.000
$497,547.480

Unit Price

$5,000.000
$62.000
$130.000
$3.250
$500.000
$78.000
$5.000
$1.000
$0.500
$1,500.000
$200.000
$1.000
$1.000
$4,365.000
$38.000
$39.000
$40.000
$77.000
$77.000
$201.000
$97.000
$4.500
$188.000
$313.000
$288.000
$15.000
$16.000
$20.000
$45.000
$25.000
$2,350.000
$2,895.000
$1,975.000
$6,396.000
$2.000
$6.800
$100.000
$16.650
$89,000.000
$168.000
$15,000.000
$9,515.810
$12,500.000
$40,000.000

Extension

$5,000.000
$20,398.000
$13,000.000
$8,970.000
$500.000
$11,232.000
$6,470.000
$65.000
$32.500
$255.000
$54.000
$7.000
$5,000.000
$1,833.300
$950.000
$975.000
$1,000.000
$11,473.000
$1,925.000
$83,616.000
$83,614.000
$1,323.000
$12,220.000
$31,926.000
$29,376.000
$615.000
$120.000
$20.000
$180.000
$75.000
$9,400.000
$11,580.000
$3,950.000
$1,854.840
$500.000
$380.800
$400.000
$2,580.750
$89,000.000
$336.000
$15,000.000
$9,515.810
$12,500.000
$40,000.000
$529,223.000

Unit Price

$1,095.780
$64.420
$35.470
$2.140
$1,734.870
$39.080
$6.620
$1.920
$1.920
$348.590
$50.440
$1.400
$1.500
$5,785.740
$7.980
$10.740
$18.100
$85.830
$37.510
$209.790
$93.890
$4.540
$156.190
$353.010
$305.610
$18.500
$21.580
$16.700
$96.420
$22.270
$3,820.020
$3,820.020
$1,910.010
$4,619.380
$6.760
$22.390
$353.010
$18.960
$91,530.330
$1.400
$19,834.280
$6,555.890
$44,991.270
$40,000.000

Extension

$1,095.780
$21,194.180
$3,547.000
$5,906.400
$1,734.870
$5,627.520
$8,566.280
$124.800
$124.800
$59.260
$13.619
$9.800
$7,500.000
$2,430.011
$199.500
$268.500
$452.500
$12,788.670
$937.750
$87,272.640
$80,933.180
$1,334.760
$10,152.350
$36,007.020
$31,172.220
$758.500
$161.850
$16.700
$385.680
$66.810
$15,280.080
$15,280.080
$3,820.020
$1,339.620
$1,690.000
$1,253.840
$1,412.040
$2,938.800
$91,530.330
$2.800
$19,834.280
$6,555.890
$44,991.270
$40,000.000
$566,772.000

Page 104 of 115

Page 105 of 115

H.6.

COMMISSION AGENDA
STAFF REPORT
MEETING DATE October 6, 2026
REPORT TITLE Resolution No. R-110-26
A resolution authorizing a purchase order to Utility Truck Equipment,
Inc. for the purchase of a 40' Versalift bucket truck for the Power
System
SUBMITTED BY RJ Monnier, Director
Power
AGENDA Resolution over $75K
CLASSIFICATION
BACKGROUND The Power System plans to replace vehicle E-044, which is a
2014 Altec 40' bucket truck with approximately 121,500 miles, with a
new 40' Versalift bucket truck on a Ford chassis from Utility Truck
Equipment, Inc. Competitive pricing for this replacement is available
through the State of Ohio Cooperative Purchasing program. The
Power System currently owns and operates several Versalift bucket
trucks, all of which have performed to our satisfaction. The truck
being replaced will be sold on GovDeals. Delivery is expected 375425 after the order is placed.
The replacement of older vehicles reduces maintenance costs,
decreases vehicle downtime, and improves the overall efficiency of
our operation.
The purchase of the bucket truck was unanimously recommended to
the Piqua City Commission by the Piqua Energy Board at its
September 29th meeting.
BUDGET/FINANCIAL Budgeted $: $250,000.00
IMPACT Expenditure $296,167.30
(Project costs and $:
funding sources) Source of
Power System - 190-1900
Funds:
Narrative:

ATTACHMENTS 1.

Expenditure includes the quoted price of $269,243.00
plus a 10% contingency.

PIQUA VST40 09-09-2026 FINAL UPDATED 9-24-2026

PIQUA City Commission Regular Meeting AGENDA | 1
Page 106 of 115

Resolution No. R-110-26
A resolution authorizing a purchase order to Utility Truck Equipment, Inc. for the purchase of
a 40' Versalift bucket truck for the Power System
WHEREAS, the present operations of the City require the purchase of a bucket truck for the
Power System; and
WHEREAS, the Ohio Department of Administrative Services has established State Term Schedule
contract STS023895 with Utility Truck Equipment, Inc., which is available to members of the State
Cooperative Purchasing Program; and
WHEREAS, the City of Piqua is a registered member of the State Cooperative Purchasing Program;

NOW, THEREFORE, BE IT RESOLVED by the Commission of the City of Piqua, Miami County,
Ohio, the majority of all members elected thereto concurring that:
SEC. 1:

A purchase order for the purchase of a 40' bucket truck from Utility Truck Equipment,
Inc. is hereby authorized for an amount not to exceed $296,167.30.

SEC. 2:

The Finance Director is hereby authorized to draw his warrants on the appropriate
account of the City treasury in payment for said equipment in an amount not to exceed
$296,167.30.

SEC. 3:

This resolution shall take effect and be in force from and after the earliest period
allowed by law.

JAMES D. VETTER, MAYOR
PASSED:
ATTEST:
CLERK OF COMMISSION

Page 107 of 115

The Motion to adopt the foregoing Resolution was offered by None, seconded by None, and on roll
call the following vote ensued:
Mayor James D. Vetter
Commissioner Frank DeBrosse
Commissioner Paul Simmons
Commissioner Rick Walker
Commissioner Philip Wead

Page 108 of 115

OHIO STS CONTRACT

SEPT. 09, 2026

STS023895

UTILITY TRUCK EQUIPMENT, INC.
23893 U.S. 23 SOUTH
P.O. BOX 130
CIRCLEVILLE OH 43113
Telephone 740-474-5151

Fax 740-474-4402

PIQUA MUNICIPAL ELECTRIC 40’ AERIAL UNIT
AERIAL TOWER AND ACCESSORIES
Versalift model VST-40-I insulated aerial tower with a maximum working height of
45', and a maximum horizontal side reach of 30'. Includes the following features
and accessories:
• 24" x 48" x 42" enclosed fiberglass platform with cover. 500# capacity
• Bucket will rest on cargo floor with two rubber tubes under it.
• DELETE: 3” post for material handling when ordering the aerial tower
• 3 function single handle control, Sessorized to operate upper, lower and rotation
• Full pressure individual lower controls, with upper control override.
• Hydraulic platform leveling system with upper and lower tilt controls.
• HD 180-degree hydraulic platform rotator system with platform mounted control.
• Combination articulating/telescoping boom assembly.
• Upper fiberglass telescoping boom with outer boom insert.
• Articulating lower boom with fiberglass insert.
• ANSI category "C" insulation rating for 46KV and below.
• 360-degree continuous rotation.
• Standard pedestal at the front of the cargo area, with booms stowed to the rear.
• Pedestal mounted "A" frame type main outriggers with outrigger alarms
• Outrigger / boom interlock system with green light for outrigger switches
• 17-gallon integral oil reservoir located in pedestal.
• 6 GPM open center hydraulic system.
• Pump and PTO assembly with brake interlock
• DELETE: hydraulic tool outlets located at platform when ordering aerial tower
• Remote engine stop/start system with upper and lower controls.
• 2-speed engine throttle system with upper, lower, and curbside rear controls.
• 12-volt emergency power system with upper and lower controls.
• Upper boom storage cradle with automatic boom latch
• Dual tubular rubber platform supports.
• Two (2) operator/service manuals.
• Finish paint standard white urethane.
• Inclinometer installed each side on rear of body.

22

Page 109 of 115

STS-023895

AERIAL SERVICE BODY
Brand FX fiberglass body, 132” long, 94” wide, with 18” deep side compartments
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Automotive two stage latches on all compartment doors
Spring-loaded door holders on all vertical doors, removable cable on horizontals
Heavy duty 6” aluminum body floor, understructure, cargo walls and comp’t tops
42” full width aluminum treadplate tailshelf with 18” under floor storage comp’t.
Split tailshelf 18”-20” cross storage compartment with vertical divider,12” on one side
Gang locks on each side, including #1 curbside
Soft copper wire storage rack on frame rail, for (3) reels, location at prepaint
Bicycle wire rack streetside next to pedestal. at prepaint. 36” deep x 30” high x 16” wide
Ring style cone holder storage on Reese receiver, location at prepaint
12” x 12” x 12” aluminum box with 106”x 6” PVC tube 4” up off bottom for polesaw
Remove rear seat and install ¾” plywood on rear wall.
Removable 6” rear cargo tailboard and side access board.
ICC rear bumper with gripstrut step each side.
Loop style grab rail installed at curbside and streetside rear.
Two (2) rubber wheel chocks and holders.
Reese receiver with 7 pin rear trailer plug.
Fire extinguisher, first aid kit, and triangle reflector kit. N
LED rope lighting in each compartment with dash switch.
Four (4) light amber strobe system, including two (2) Hella amber strobes at
front of body, and two (2) 417SA amber strobe type flashers in tailshelf.
Two (2) additional LED strobes in chassis grill
Three (3) Go Light Stryker remote-control spotlights, location at prepaint
Three (3) Ecco flood lights, location at prepaint meeting
Install LED light at side access walkway tied to compartment lights
Three (3) point grounding system, rear frame stud and Hannay 1/0 grounding reel.
Underbody ground lighting on all four body corners
Rear tractor lights wired to reverse and switch on dash
1500-watt inverter on rear cab wall, up 14” off floor with rear GFI duplex @ prepaint
UTE junction box on rear wall of extended cab up 14” above floor
Double duplex receptacles in the bottom of the #4 curbside @ prepaint
132” x 19” ladder rack on streetside with rear roller and 3”- 4” banding on perimeter
132” x 12” X 18” top opening box, two lids; raised 10” above ladder rack, rubber coating
74” x 16” x 18” curbside top opening rubber goods box with spray rubber coating
24” x 14” x 18” curbside top opening rubber goods box with lower vent for chain saw
Rear camera will be adjustable
Streamlight with charging base installed on rear extended cab wall.
Electric back up alarm and rear mud flaps.
Left rear chassis spring buildup as necessary
Standard white gelcoating finish on sideboxes

23

Page 110 of 115

STS-023895

CITY OF PIQUA COMPARTMENTATION
CURBSIDE COMPARTMENTATION
First Vertical– Seven (7) locking swivel material hooks, 2-3-2 as high as possible
Below 16” above floor, four (4) swivel hooks, 2-2-0
Second Vertical – Storage box installed under top step with lift-up lid.
Gripstrut access steps to cargo area –Includes a grab handle on the rear of the # 1
compartment and front of horizontal. 3" high recycled plastic board installed at floor level
Third Horizontal - Two (2) full length divider shelves, one (1) adjustable in center and one
on bottom of compartment, each with twelve (12) adjustable dividers.
Fourth Vertical - Three (3) adjustable shelves with adjustable dividers.
STREETSIDE COMPARTMENTATION
Full length hot stick shelf installed in top of streetside sidebox with drop-down rear door
Install corrugated fiberglass on hot stick shelf to keep sticks from rolling around
First Vertical– Seven (7) locking swivel material hooks, 2-3-2 as high as possible
Below 16” above floor, four (4) swivel hooks, 0-2-2
Second Vertical – Three (3) adjustable shelves with adjustable dividers.
Third Horizontal - One (1) full length divider shelf on bottom of compartment, with twelve (12)
adjustable dividers.
Fourth Vertical - Three (3) adjustable shelves with adjustable dividers.
STANDARD UNIT PRICE .......................................................................... $137,808.00.
CONTRACT DISCOUNT.............................................................................($10,266.00).

TOTAL F.O.B. DESTINATION. .............. $127,542.00.
NOTES
• Delivery: Approximately 375-425 days after receipt of order.
• Terms: 1%-10 days or Net 30 days.
Sincerely,
Utility Truck Equipment, Inc.

Jake Hill
Jake Hill
24

Page 111 of 115

STS-023895

OHIO STS CONTRACT

STS023895

UTILITY TRUCK EQUIPMENT, INC.
23893 U.S. 23 SOUTH
P.O. BOX 130
CIRCLEVILLE OH 43113
Telephone 740-474-5151

Fax 740-474-4402

FORD F550 CAB AND CHASSIS
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PP

2026 Ford F550 4x4 extended chassis cab.
XL trim package; includes keyless entry, power windows/door locks, heated mirrors.
169" wheelbase, 84" C.A.
Two (2) front tow hooks.
6.7L diesel engine.
10 speed automatic transmission.
Transmission PTO provisions.
19,500# GVWR payload plus upgrade package.
Limited slip rear axle.
Extra heavy-duty suspension. 7,500# GAWR
4-wheel ABS hydraulic brake system.
Speed control and telescoping steering wheel.
120vac/400 watt plug on chassis dash
Ford back-up camera with radio monitor and adjustable rear camera
Heavy duty alternator.
Dual maintenance free batteries.
AM/FM stereo radio with clock.
Sync Bluetooth package.
Engine block heater.
40-gallon aft axle rear fuel tank.
Urea tank driver side inside frame rail.
Chassis running boards
Standard interior trim.
Vinyl 40/20/40 bench seat.
Standard gauge cluster.
Factory air conditioning.
Chrome bumper package with front fog lights and remote chassis start
Manual telescoping trailer tow mirrors.
LT225 radial tires, max traction tires all around.
Stainless steel wheel covers
Delete chassis manuals
Ford standard oxford white paint.
Trailer brake controller.
75

Page 112 of 115

STS-023895

STANDARD UNIT PRICE ........................................................................... $81,298.00.
CONTRACT DISCOUNT .............................................................................. ($5643.00).

TOTAL FOR F550 CHASSIS CAB. .......... $75,655.00.

PP

76

Page 113 of 115

STS-023895

SUMMARY FOR CITY OF PIQUA DIVISION OF ELECTRICITY

BASE PRICE VST40 AERIAL PACKAGE

$127,542.00

5) Heavy duty hydraulic platform rotator and support.
9) 24” x 48” enclosed platform with cover and dual supports.
10) 50KV 24” x 48” platform liner. Total 500# capacity
19) Auto boom latch for support on outer boom Electroguard.
23) Aluminum understructure with alum treadplate cargo floor.
24) Aluminum treadplate cargo wall liners and comp’t tops.
25) 18” -20” wide through tunnel under tailshelf, door each side.
27) Aluminum ladder rack assembly, 132” x 19”
32) Rod lock door system for side compartments.
34) Additional divider shelves,
GENERAL OPTIONS:
1) Lower boom operation on pistol grip, Sessorized
4) Outrigger motion alarms on extend and retract
20) 24” x 18” x 14” aluminum top box with center top lid.
21) 74” x 18” x 16” aluminum top box with one (1) lids.
21) 132” x 18” x 12” aluminum top box with two (2) lids.
22) Rubberized coating inside top box.
23) 12” longer tailshelf on aerial unit body.
26) Ring style cone holder on rear Reese receiver.
31) Bicycle style aluminum wire storage rack. Size at prepaint
34) UTE soft copper storage for (3) reels on frame rail
36) Golight Stryker model 30004ST LED wireless remote-control spotlight.
37) Streamlight 45861 LED spotlight with charger base.
43) Ecco LED cargo spot or flood light.
44) LED underbody lighting kit for night operations.
45) Tractor lights under tailshelf with switch and reverse
46) 1,500-watt pure sine wave inverter, dash switch, rear receptacle.
51) UTE grounding system with tower, body, and grounding stirrup attached to a single point
on chassis frame. Includes curbside rear grounding stirrup.
53) Hannay retractable grounding reel with 50’ of 1/0 or 2/0 cable and grounding clamp
57) Two (2) 12-volt amber LED grille strobes in grill
TOTAL EQUIPMENT WITH OPTIONS IN RED INCLUDED

$179,107 .00

FORD F550 DIESEL 4X4 WITH OPTIONS IN RED INCLUDED

$ 83,061.00

3) Extended cab in lieu of regular cab.
6) Cab running board and step combination.
8) 120V/400W outlet on dash.
13) XL Chrome decor package. (Chrome bumper, fog lights, remote start)
15) Stainless steel wheel covers
16) Ford backup camera system, installed.
19) Deduct for deletion of chassis manuals.

TOTAL WITH STANDARD STS OPTIONS IN RED INCLUDED
NON-STANDARD OPTIONS…SHOWN AS LINE ITEM ON PURCHASE ORDER

TOTAL PURCHASE ORDER
PP

$262,168.00
$7,075.00

$269,243.00
77

Page 114 of 115

STS-023895

NON-STANDARD OPTIONS NOT LISTED ON THE STATE PACKAGE
AIRCRAFT DYNAMICS VERTICAL “ROBO REEL” WITH 4 WAY REAR ROLLER
12”x 12” x12” AL. BOX WITH 106”x 6” PVC TUBE 4.0” above bottom FOR POLE SAW
5 GALLON WATER COOLER WITH HOLDER
REMOVE REAR SEAT IN EXTENDED CHASSIS CAB
INSTALL ¾” PLYWOOD ON REAR WALL OF EXTENDED CAB
COAT RACK ABOVE REAR WINDOW IN EXTENDED CAB; 4” hooks on each side
INSTALL DOUBLE DUPLEX RECEPTACLES IN #4 CURBSIDE COMP’T
RAISE STREETSIDE STORAGE BOX UP ABOVE LADDER GUIDE RAILS
ADD REESE RECEIVER ON REAR FRAME RAIL FOR RING STYLE CONE HOLDER
2” ALUMINUM BANDING AROUND THE TAILSHELF PERIMETER

$1,750.00
$1,475.00
$ 200.00
$ 300.00
$ 500.00
$ 800.00
$ 450.00
$ 600.00
$ 350.00
$ 650.00

TOTAL FOR NON-STANDARD OPTIONS

$7,075.00

PP

78

Page 115 of 115