The Docket · Government Meeting · DKT-2026-001785

On the agenda: Middletown meeting — Flock camera (Oct 6)

Name: On the agenda: Middletown meeting — Flock camera (Oct 6)
Start: 2026-10-06
End: 2026-10-06
Location: Middletown, Ohio

⚠ Agenda Watch Middletown, Ohio · Tuesday, October 6, 2026 — in 3 days

About this record

The published agenda for this October 6 meeting contains: "Flock camera", "Flock Camera". This is the public record BEFORE the vote — read the document, then show up. Public comment is where cancellations start.

WhenTuesday, October 6, 2026
Check the agenda document for the meeting time.

WhereMiddletown, Ohio

Money$3.11 on the table

On the record“Flock camera”“Flock Camera”

The agenda, word for word

Government public record — the full text of the published document, archived October 3, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

77 pages · scroll to read

Page 1 of 77

1. October 6, 2026 Agenda
Documents:
20261006 AGENDA .PDF
1.I. October 6, 2026 Workbook
Documents:
10-06-2026 WORKBOOK.PDF

Page 2 of 77

MIDDLETOWN CITY COUNCIL AGENDA
Tuesday, October 6, 2026
CITY COUNCIL BUSINESS MEETING – 5:30 PM – COUNCIL CHAMBERS – LOWER LEVEL
MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG/ ROLL CALL
CITIZEN COMMENTS
COUNCIL COMMENTS
CITY MANAGER REPORTS
Adam Snoddy, Butler Tech Aviation Center Updates
Kevin Aldridge, Middletown Maulers Basketball Team
CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will be
enacted by one motion and one vote of consent. There will be no separate discussion of these items. If
discussion is desired, that item will be removed and considered separately.
a) Approve the City Council Minutes of September 15, 2026.
b) Confirm the promotional appointment of Matthew Goedde to the position of Equipment Operator in
the Department of Public Works & Utilities, Division of Parks Maintenance.
c) Confirm the conditional appointment of Emily Bowling to the position of Dispatcher in the
Department of Public Safety, Division of Police.
d) Confirm the conditional appointment of Brianna Mckinney to the position of Dispatcher in the
Department of Public Safety, Division of Police.
e) Receive and file an Oath of Office for Yolanda Ramirez.
MOTION AGENDA
a) To approve the purchase of Ferric Sulfate from Kemira Water Solutions, Inc., of Lawrence, KS, for use
at the Water Reclamation Facility in the amount of $3.11/gal. for an estimated usage of 135,000
gallons (approximately $419,850).
b) To approve the purchase of carbon dioxide from Air Products and Chemicals, Inc., of Allentown, PA, in
the amount of $180/ton for use at the Water Treatment Plant during the 2026 calendar year. The
Water Treatment Plant is requesting authorization for a total expenditure of $109,736 for carbon
dioxide in 2026.
LEGISLATION
1. Ordinance No. O2026-55, an ordinance establishing a procedure for and authorizing a contract with
Polydyne, Inc. for the purchase of polymer for use at the Water Reclamation Facility for the year 2027.
(Second Reading)
2.

Ordinance No. O2026-56, an ordinance establishing a procedure for and authorizing purchases of
asphalt by the city purchasing agent in 2027. (Second Reading)

Ordinance No. O2026-57, an ordinance establishing a procedure for and authorizing an amendment
of the contract with Tri-Health Corporate Health now known as Bethesda Healthcare, Inc. for jail
health care services. (Second Reading)

Page 3 of 77

MIDDLETOWN CITY COUNCIL AGENDA
Tuesday, October 6, 2026
4.

Ordinance No. O2026-58, an ordinance establishing a procedure for and authorizing extension of
contracts for nuisance abatement for 2027. (Second Reading)

Resolution No. R2026-23, a resolution to make adjustments to appropriations for current expenses
and other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio, for
the period ending December 31, 2026. (General Fund – Fire Grant) (Second Reading)

Resolution No. R2026-24, a resolution authorizing the City Manager to enter into an agreement with
the Ohio Department of Transportation for improvements to a portion of State Route 122 from
Jackson Lane to the Grand Avenue / Roosevelt Boulevard split and declaring an emergency.

7. Ordinance No. O2026-59, an ordinance authorizing a change order to the contract with Burgess &
Niple, Inc. to act as the VAP Manager for the demolition of the Middletown Paperboard site and
declaring an emergency. (No action requested until October 20, 2026)
8. Resolution No. R2026-25, a resolution authorizing the City Manager to submit an application to the
Ohio Public Works Commission for Project Year 41 requesting funding for the resurfacing and
reconstruction of Cincinnati – Dayton Road from State Route 122 south to the city limits, including
restoration of curbs, gutters and driveway aprons deemed defective by the city, and handicap ramp
upgrades as necessary, to enter into agreements for such funding and declaring an emergency. (No
action requested until October 20, 2026)
9. Ordinance No. O2026-60, an ordinance establishing a procedure for and authorizing an extension of
the contract with CBM Managed Services now known as Summit Food Service for jail food service in
2027. (First Reading)
10. Ordinance No. O2026-61, An ordinance establishing a procedure for and authorizing a contract with
National Water Services, LLC for well and pump maintenance for 2027 through 2029. (First Reading)
11. Resolution No. R2026-26, a resolution honorarily changing the name of Jacot Park to Jacot – Pearce
Park for a period of two years. (First Reading)
UNFINISHED BUSINESS
Miller Road Improvement & Maintenance Plan Update
NEW BUSINESS

Page 4 of 77

Ordinance No. O2026-56, an ordinance establishing a procedure for and authorizing purchases of
asphalt by the city purchasing agent in 2027. (Second Reading)

Page 5 of 77

MIDDLETOWN CITY COUNCIL AGENDA
Tuesday, October 6, 2026
4.

Ordinance No. O2026-58, an ordinance establishing a procedure for and authorizing extension of
contracts for nuisance abatement for 2027. (Second Reading)

Page 6 of 77

CITIZEN
COMMENTS

Page 7 of 77

COUNCIL
COMMENTS

Page 8 of 77

CITY MANAGER
REPORTS

Page 9 of 77

CONSENT
AGENDA

Page 10 of 77

MIDDLETOWN, OHIO

September 15, 2026

At 5:30 p.m., Mayor Slamka called the regular City Council meeting to order in Council
Chambers, Lower Level of the City Building.
ROLL CALL

City Council Members present: J. Carter, J. Mulligan, E. Slamka, P. Lolli.

EXCUSE MR. WEST’S
ABSENCE

Mr. Lolli moved to excuse the absence of Mr. West. Mrs. Carter seconded. Motion
carried. Ayes: Mr. Mulligan, Ms. Slamka, Mr. Lolli, Mrs. Carter.

CITIZEN COMMENTS
Marva Gaston

Marva Gaston, 913 6th Avenue, Middletown, Ohio addressed Council regarding the
Middletown Paperboard site. Ms. Gaston expressed appreciation that the mound of
material had been removed but stated that her concerns extend beyond the removal of
the mound and relate to the future of the surrounding community. Ms. Gaston
referenced a previous Council meeting at the community center during which she asked
about the remaining material at the site. She stated that she was informed that the
material would be spread out and used to backfill the lot before additional soil was
brought in to cover the area. Ms. Gaston requested a written response explaining
whether the remaining material and the proposed backfilling process could affect future
use of the lot or any portion of the property. She also requested information regarding
any future plans for the site and what is anticipated moving forward. Ms. Gaston
emphasized her desire to remain informed and involved in matters affecting her
community and expressed her appreciation to the city for addressing the mound.

Constance Miller

Constance Miller, 4002 Riverview Avenue, Middletown, Ohio addressed Council
regarding the use of Flock cameras. Ms. Miller expressed concerns about privacy and
the use of Flock cameras and other surveillance technologies. Ms. Miller suggested that
Council consider holding an open public meeting to allow residents to discuss their
concerns, questions, or support regarding Flock cameras. She referenced the City of
Trenton’s public discussion regarding Flock cameras as an example of an opportunity
for community members to engage directly with Council. Ms. Miller stated that providing
an open forum could encourage greater public participation and help address residents’
concerns. She also requested that records related to Flock contracts and other
surveillance contracts be released in response to pending public records requests,
stating that residents should have an opportunity to review the contracts. Ms. Miller
further referenced the City of Dayton’s community oversight process as a possible
model for increased transparency and community involvement. She encouraged
Council to consider establishing a similar opportunity for public engagement in
Middletown. Ms. Miller concluded by requesting that Council consider holding a public
meeting regarding Flock cameras and releasing the requested contracts for public
review.

COUNCIL COMMENTS
Mr. Lolli

Mr. Lolli thanked City staff for the quarterly newsletter and stated that he had received
positive feedback regarding the publication. He clarified that the newsletter’s coverage
of the demolition of the Manchester did not represent the City’s only planned
recognition of the occasion and encouraged residents to read the full article for
information regarding additional activities planned to commemorate Manchester’s
100th anniversary. Mr. Lolli expressed his appreciation to the City Manager and staff
for their work on the publication. Mr. Lolli also addressed the Middletown Paperboard
site, noting that he had been involved with the matter from its beginning. He stated that
the cleanup of the site was a long-term process due to the site’s history and the length
of time the plant had operated there. He emphasized the importance of properly
completing the cleanup and noted that City staff were continuing their due diligence.
Mr. Lolli stated that the future use of the site would depend on receiving final approvals
and that, based on discussions to date, residential development was unlikely, while light
industrial or commercial development could be considered. He emphasized that he did
not want to speak on behalf of City staff regarding the final determination. Mr. Lolli
thanked staff for their continued efforts and Ms. Gaston for her continued interest and
involvement in the matter. Regarding the Flock cameras, Mr. Lolli stated that he would
be supportive of discussing the issue at a potential town hall. He noted his view that the
Police Department uses the technology for crime-related purposes and crime
prevention and stated that he was not aware of it being used for continuous surveillance
of individuals who were not involved in criminal activity. Mr. Lolli suggested that Council
consider reviewing the uses and capabilities permitted under Flock’s system and any
limitations that could be placed on the City’s use of the technology. He also noted that
private businesses and other entities may have access to similar surveillance
technologies, which could limit the extent to which the City can control the broader use

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MIDDLETOWN, OHIO

September 15, 2026

of such technology. He suggested that the Law Department provide additional
information regarding those issues.
Mrs. Carter

Mrs. Carter stated that Mr. Lolli had addressed the topic she intended to discuss
regarding Flock cameras, so she would not repeat the matter. She noted that she
recalled seeing information indicating that Flock cameras might be discussed at an
upcoming Citizens Advisory Board (CAB) meeting and asked whether that was
scheduled for the following day. It was noted that no additional information was
available at that time and that the matter would be discussed further later in the
meeting. Mrs. Carter also thanked City staff for the informational materials displayed in
the lobby. She specifically recognized the “Prepare with Pedro” disaster preparedness
activity book and stated that the resources were helpful for educating children about
emergency preparedness. She indicated that she planned to take copies to her church
for the children and expressed appreciation for the City’s efforts to provide educational
and preparedness resources to the community.

Mr. Mulligan

Mr. Mulligan congratulated the Middletown Historical Society on reaching its 60th
anniversary. He noted that a jubilee banquet was held on Saturday evening and
recognized Tracy and Mark Barnett, who were honored as History Preservers for their
work restoring the Sorb Mansion on South Main Street. Mr. Mulligan thanked the
Barnetts for making Middletown their adopted hometown and for their efforts to
preserve a historic property in the community. Mr. Mulligan also thanked the
Middletown Division of Fire for hosting the 25th anniversary 9/11 5K Walk and Run at
Fire Department headquarters. He recognized the volunteers and staff who helped
organize the event and noted its importance in remembering those who lost their lives,
including firefighters, on September 11, 2001. Mr. Mulligan reported that he attended
the Safer Streets and Roads for All workshop at the Middletown Event Center on
September 9. He stated that the workshop highlighted concerns he frequently hears
from residents, particularly concerns regarding speeding. He noted that improving
traffic safety, including slowing traffic and making streets safer for pedestrians and
bicyclists, would improve public safety in Middletown. Mr. Mulligan stated that he
looked forward to the results of the study and recommendations from the City’s
consultant. He asked whether residents would have additional opportunities to provide
input outside of the workshops. Public Works Director Scott Tadych advised that
residents would be able to provide input through several methods, including email or
telephone contact with the department. He stated that staff would coordinate with the
Communications Manager to repost information on the City’s website explaining how
residents could provide additional input. Mr. Mulligan noted that residents and City
officials are aware of dangerous intersections and locations where crashes occur
regularly and expressed support for efforts to improve traffic and roadway safety.

Ms. Slamka

Ms. Slamka stated that she would like to briefly discuss the Flock camera matter and
the upcoming Citizens Advisory Board (CAB) meeting under "New Business" later in the
meeting. Ms. Slamka then provided information regarding upcoming events and
activities in Middletown, including:
• Dog Day Downtown: September 18, from 5:00 p.m. to 9:00 p.m., presented by
DMI, featuring dog-related vendors, activities, treats, and entertainment.
• Edgar Allan Poe Speakeasy Chapter 2: September 18 and 19 at the Windamere,
featuring a Gothic-themed experience, stories, and specialty cocktails.
• MAC Community Block Party: September 19, from 11:00 a.m. to 3:00 p.m., at
the Middletown Arts Center, featuring food trucks, live music, art exhibits,
vendors, Touch-a-Truck activities, and community information.
• Thunderbeard: September 19 at the Sorg Opera House, featuring a tribute to ZZ
Top.
• The Addams Family: September 25 and 26 at the Performing Arts Academy.
• South Main Haunted Walking Tour: September 25, presented by Toast of the
Town Events.
• Crafttoberfest: September 26, from noon to 5:00 p.m., presented by
Middletown Open Air Market.
• Downtown Spooktacular: October 2, from 5:00 p.m. to 8:00 p.m., presented by
DMI as part of First Friday.
• Master Class: October 2–4 at the Sorg Opera House, featuring the theatrical
production about opera legend Maria Callas.
• Hocus Pocus Halloween Family Fun Festival: October 11, from 2:00 p.m. to 7:00
p.m., presented by DMI in downtown Middletown.
Ms. Slamka encouraged residents to become involved in the community through
volunteering, serving on boards or local organizations, running for office, applying for

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MIDDLETOWN, OHIO

September 15, 2026

City employment, volunteering at the hospital, participating in neighborhood or park
cleanups, planting gardens, and supporting neighbors. Ms. Slamka concluded by
encouraging residents to find regular ways to give back to the community and
emphasized that the care and improvement of the city is a shared responsibility.
CITY MANAGER
REPORTS

City Manager Ashley Combs welcomed State Representative Thomas Hall to the podium
to provide an update. State Representative Thomas Hall addressed Council regarding
the State of Ohio’s capital budget and other legislative matters affecting Middletown
and the surrounding area. He reported that the Ohio General Assembly had recessed in
June and was expected to return following the November elections for approximately
five weeks during the lame-duck session. He noted that he had been meeting with
constituents throughout the district during the legislative recess to hear concerns and
identify community priorities. Regarding the state capital budget, Representative Hall
stated that he had worked with City Manager Ashley Combs, Public Works Director Scott
Tatish, Jacob Schulty, and City staff during the budget process. He reported that
$800,000 had been awarded specifically to the City of Middletown for the Middletown
Community Foundation Park project. He also reported that $175,000 had been
awarded for improvements at Miami Park. Representative Hall highlighted additional
capital investments in Butler County, including $500,000 for Butler Tech’s aviation
hangar expansion, approximately $1 million for the AMHUB partnership between Miami
University and Butler Tech, and more than $500,000 for two projects at the Butler
County Fairgrounds. Representative Hall also discussed House Bill 20, which had been
signed into law in June and addressed protections for first responders. He presented
Chief Nelson with a pen used by the Governor during the ceremonial signing of the
legislation. Looking ahead to the next legislative session, Representative Hall identified
several priorities, including House Bill 203, referred to as “Aspen’s Law,” which
addresses active school zones; legislation involving 4-H and FFA; and continued work
on issues affecting first responders. Representative Hall also discussed data centers
and stated that the General Assembly had not reached an agreement on legislation
addressing the issue during the June session. He stated that the state had taken a
largely local approach to data-center decisions. He discussed issues that had been
considered by legislators, including energy use, water systems, nondisclosure
agreements, use of existing brownfield sites, and tax abatements. Regarding Flock
cameras, Representative Hall stated that legislators were considering various proposals
concerning camera use and that the General Assembly was not expected to take further
action until the lame-duck session. He invited Council members and the community to
share their thoughts regarding potential state legislation on Flock cameras and data
centers. Representative Hall also discussed the announced investment involving
Cleveland-Cliffs in Middletown, noting the significance of the project to the City and
Butler County. He stated that the investment and planned facility would have a longterm impact on the community and region. Representative Hall concluded by offering
to work with Council members on state legislative matters affecting Middletown and the
surrounding area. He invited Council to contact him regarding potential state legislation
or other issues requiring legislative assistance.
Mrs. Carter reminded Representative Hall that the Community Health Workers
Conference would be held in Columbus from October 4 through October 6 and
expressed interest in having him come to the conference. State Representative Thomas
Hall indicated that he would be willing to attend and participate, provided the
conference did not conflict with applicable campaign activities. He stated that he would
coordinate with Mrs. Carter to obtain additional information. He expressed appreciation
for opportunities to attend community events, noting that they provide an opportunity
to learn about issues outside his background and gain different perspectives. Mrs.
Carter also noted that September is recognized as Infant Mortality Month.

Mr. Lolli asked State Representative Hall about the State’s approach to data centers
and suggested that additional objective information would be helpful to residents and
local communities. He stated that citizens need reliable information regarding the
potential impacts of data centers, including whether such developments could affect
utility costs and other community expenses. Mr. Lolli suggested that the State consider
conducting a bipartisan study to provide Ohio residents with information regarding the
potential effects of data centers and to assist communities in making informed
decisions about future development. Representative Hall agreed that the data-center
issue had received significant attention in the General Assembly and stated that
legislators had considered the issue during the 2026 legislative session. He referenced
House Bill 646, which concerns the creation of a Data Center Study Commission. The
legislation addresses topics including environmental impacts, effects on the electrical

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MIDDLETOWN, OHIO

September 15, 2026

grid and consumer utility rates, water usage, wastewater, noise and light pollution, local
economic impacts, farmland, and other related issues. Representative Hall stated that
the legislative process included public hearings and testimony from state agencies,
organizations, data-center developers, and other interested parties. He encouraged
Council members and residents to review the available committee testimony and
materials concerning data centers. The Ohio Channel has made recordings of the
legislative data center proceedings available to the public. Representative Hall noted
that communities across Ohio have expressed differing views regarding data-center
development, and that questions remain regarding potential long-term effects. He
stated that some communities have worked with developers on local agreements and
community investments. Representative Hall also discussed concerns raised during the
legislative process regarding energy use, water consumption, farmland, economic
impacts, and tax incentives. He stated that one of his concerns involved the potential
use of tax abatements for data-center projects. Representative Hall concluded by
offering to provide Council with information regarding House Bill 646 and the legislative
hearings so that Council members and residents could review the information available
from the State.
Mr. Mulligan publicly expressed his appreciation to State Representative Thomas Hall
and Senator Lang for their advocacy on behalf of the City of Middletown. Mr. Mulligan
specifically recognized the $800,000 in state funding for the Middletown Community
Foundation Park, stating that the funding represents an important source of support for
developing the park into a high-quality community facility. He noted that the project
extends beyond the development of a park and serves as a catalyst for additional
investment along North Main Street. Mr. Mulligan referenced approximately $10 million
in City and County funding, along with $5 million from the Middletown Community
Foundation, supporting projects in the area. Mr. Mulligan also referenced the
approximately $30 million Manchester mixed-use residential and retail development
across the street, noting its potential to create jobs and contribute to the transformation
of the North Main Street area.
Representative Hall stated that he had shared concerns regarding regional
development and economic growth with Joshua Smith, the Butler County Port Authority,
the Mayor, and City staff. He also noted the numerous major development projects are
occurring throughout the district. He referenced a proposed $140 million food
distribution center in Monroe, a new school and other development projects in Monroe,
and the planned Millikin Road interchange in Liberty Township, which is expected to
move forward in 2028. Representative Hall also highlighted several projects and
redevelopment areas in Middletown, including the Towne Mall area, the Renaissance
project, downtown Middletown, and the Manchester development. He emphasized the
importance of ensuring that development projects complement one another rather than
compete for the same businesses and uses. He discussed the goal of establishing
distinct roles for various commercial areas, including maintaining a family-oriented mix
of shops, restaurants, and activities in some areas while encouraging more businessoriented development in others. He stated that the goal is to find an appropriate
balance between the development planned for downtown Middletown, the Renaissance
project, and the Towne Mall area. Representative Hall expressed appreciation for the
City’s leadership and collaboration among the Mayor, City Council, City Manager Ashley
Combs, and City staff, Joshua Smith, and other regional partners. He noted the
importance of working together to redevelop existing sites, including using brownfield
funding and efforts to prepare properties for redevelopment. Representative Hall
concluded by stating that the progress occurring throughout the region is the result of
collaboration among local and regional leaders and expressed his intention to continue
working with the city and its partners on future development efforts.
Ms. Slamka expressed appreciation to Representative Hall on behalf of herself and the
City of Middletown. She thanked him for his continued engagement with the city, noting
that he regularly attends local events, listens to residents, and takes an interest in the
City’s priorities, concerns, and needs. She specifically referenced a recent event at the
Old Glory Retirement Foundation, where Representative Hall participated and spoke to
those in attendance. She thanked him for his continued service to his constituents and
his involvement in the Middletown community.
City Manager Combs echoed Ms. Slamka’s appreciation and thanked Representative
Hall for his time, assistance, and efforts in securing funding for City projects.

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MIDDLETOWN, OHIO

CONSENT AGENDA

September 15, 2026

Approve the City Council Minutes of September 1, 2026.
Receive and file the following board and commission minutes:
Board of Zoning Appeals- June 3 and August 5, 2026
Airport Commission- June 15 & July 20, 2026
Board of Health- August 11, 2026
Confirm the conditional appointment of Gabriel Ross to the position of Firefighter-EMT
in the Department of Public Safety, Division of Fire.
Confirm the conditional appointment of Kenneth Stewart Jr. to the position of Assistant
City Engineer in the Department of Public Works & Utilities, Division of Engineering.
Confirm the conditional appointment of Jacob Schulte to the position of Community and
Economic Development Director.
Receive and file Oaths of Office for Magdalene Haddix and Martin Russell.
Accept the resignation of Tim Combs from the Board of Health.
Mr. Lolli moved to approve the issues and actions listed on the Consent Agenda. Mrs.
Carter seconded. Motion carried. Ayes: Mr. Mulligan, Ms. Slamka, Mr. Lolli, Mrs.
Carter.

MOTION AGENDA
Purchase Highway
Rock Salt From
Champion Landscape
Supply in the Amount
of $121.50/ton

Purchase Four (4)
Police and Fire
Dispatch Radio
Consoles for a Total
of $524,536

LEGISLATION
Res. No. R2026-22
Amend Appropriations
(Court
Computerization Fund)

To approve the purchase of highway rock salt from Champion Landscape Supply of Dayton,
OH, in the amount of $121.50/ton for the approximate usage of 3,500 tons over the 20262027 winter season.
Mr. Lolli moved to approve the purchase of highway rock salt from Champion Landscape
Supply of Dayton, OH, in the amount of $121.50/ton for the approximate usage of 3,500
tons over the 2026-2027 winter season. Mr. Mulligan seconded. Motion carried. Ayes: Ms.
Slamka, Mr. Lolli, Mrs. Carter, Mr. Mulligan.
To approve the purchase of four (4) police and fire dispatch radio consoles, including
maintenance and related services, from Motorola Solutions, for a total purchase price of
$524,536.
Mr. Lolli moved to approve the purchase of four (4) police and fire dispatch radio consoles,
including maintenance and related services, from Motorola Solutions, for a total purchase
price of $524,536. Mr. Mulligan seconded. Motion carried. Ayes: Mr. Lolli, Mrs. Carter, Mr.
Mulligan, Ms. Slamka.

Resolution No. R2026-22, a resolution to adjust appropriations for current expenses and
other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio,
for the period ending December 31, 2026, was read for the second time. (Court
Computerization Fund)
Mr. Lolli moved to approve Resolution No. R2026-22, a resolution to adjust appropriations
for current expenses and other expenditures of the City of Middletown, Counties of Butler
and Warren, State of Ohio, for the period ending December 31, 2026. (Court
Computerization Fund) Mr. Mulligan seconded. Motion carried. Ayes: Mrs. Carter, Mr.
Mulligan, Ms. Slamka, Mr. Lolli.

Ord. No. O2026-55
Polydyne Polymer
Contract 2027

Ordinance No. O2026-55, an ordinance establishing a procedure for and authorizing a
contract with Polydyne, Inc. for the purchase of polymer for use at the Water Reclamation
Facility for the year 2027, was read for the first time.

Ord. No. O2026-56
Purchase of Asphalt
2027

Ordinance No. O2026-56, an ordinance establishing a procedure for and authorizing
purchases of asphalt by the city purchasing agent in 2027, was read for the first time.

Ord. No. O2026-57
Bethesda Tri-Health
Jail Medical Services
2027 extension

Ordinance No. O2026-57, an ordinance establishing a procedure for and authorizing an
amendment of the contract with Tri-Health Corporate Health now known as Bethesda
Healthcare, Inc. for jail health care services was read for the first time.

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MIDDLETOWN, OHIO

September 15, 2026

Ord. No. O2026-58
Extend Nuisance
Abatement Contracts
2027

Ordinance No. O2026-58, an ordinance establishing a procedure for and authorizing
extension of contracts for nuisance abatement for 2027 was read for the first time.

Res. No. R2026-23
Amend
Appropriations
General Fund
Fire Grant

Resolution No. R2026-23, a resolution to adjust appropriations for current expenses and
other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio,
for the period ending December 31, 2026, was read for the first time. (General Fund – Fire
Grant)

Res. No. R2026-24
ODOT 2027
Urban Paving

Resolution No. R2026-24, a resolution authorizing the City Manager to enter into an
agreement with the Ohio Department of Transportation for improvements to a portion of
State Route 122 from Jackson Lane to the Grand Avenue / Roosevelt Boulevard split and
declaring an emergency was read with no action requested until October 6, 2026.

NEW BUSINESS

Mr. Mulligan requested that Council hold a discussion or work session regarding the City’s
short-term and long-term goals for city-owned vacant lots. He noted that, where owneroccupied residences are located adjacent to vacant lots, the City may want to consider
establishing a side-lot program that would allow neighboring property owners to purchase
or otherwise acquire those lots. Mr. Mulligan stated that such a program could provide
residents with additional space for off-street parking, gardens, garages, or other uses that
would benefit surrounding properties. He acknowledged the need for the City’s
approximately $500,000 in annual mowing expenditures but suggested that identifying
appropriate uses or new ownership for certain vacant lots could reduce the number of lots
requiring ongoing maintenance. City Manager Combs agreed to provide Council with an
inventory of City-owned vacant lots, including information regarding the contractors
responsible for mowing the lots and the areas in which they are located. Staff will also
provide information regarding the feasibility of establishing a side-lot program and its
potential implementation. The matter will be brought back to Council for further discussion.

City-owned Vacant
Lots

Flock Cameras

EXECUTIVE SESSION

Ms. Slamka requested further discussion regarding the potential use of Flock cameras, as
referenced earlier in the meeting. She suggested that staff prepare additional information
regarding the cameras and that, if appropriate, the city considers holding a town hall or
informational meeting to allow residents to learn more about the technology and its
potential use. Ms. Slamka noted that a format like the recent Safer Streets for All meetings,
with informational stations and opportunities for public discussion, could be considered.
She suggested that staff provide City Council with information regarding the potential
logistics and format for such an event at a future meeting. It was also noted that additional
information may become available following the upcoming Citizens Advisory Board (CAB)
meeting and the eventual release of records responsive to a public records request. The
council indicated that this information could help inform any future public discussion
regarding Flock cameras. Police Chief Nelson confirmed that the next Citizens Advisory
Board meeting was scheduled for Wednesday, September 16, at 5:30 p.m. in Council
Chambers. He noted that the primary topic of the meeting was expected to be restructuring
the CAB bylaws and membership, although it was not yet known whether Flock cameras
would be discussed. The matter will be revisited following the CAB meeting and receipt of
additional information. City Council asked the Law Director whether more than three
Council members could attend the upcoming Citizens Advisory Board meeting. The Law
Director, Alex Eweing advised that three or more Council members may attend the meeting;
however, they should attend only as observers and should not engage in discussions or
deliberations with one another regarding Council business. Council members may observe
the meeting and take notes but should avoid any discussion that could constitute
deliberation on matters of Council business.
At 6:32 p.m., Mr. Lolli moved to adjourn to executive session under the authority of O.R.C.
121.22 (G) (8) To consider confidential information related to the marketing plans, specific
business strategy, production techniques, trade secrets, or personal financial statements
of an applicant for economic development assistance, or to negotiations with other political
subdivisions respecting requests for economic development assistance, provided that both
of the following conditions apply:
(1) The information is directly related to a request for economic development assistance
that is to be provided or administered under any provision of Chapter 715., 725., 1724.,
or 1728. or sections 701.07, 3735.67 to 3735.70, 5709.40 to 5709.43, 5709.61 to
5709.69, 5709.73 to 5709.75, or 5709.77 to 5709.81 of the Revised Code, or that
involves public infrastructure improvements or the extension of utility services that are
directly related to an economic development project.

Page 16 of 77

MIDDLETOWN, OHIO

September 15, 2026

(2) A unanimous quorum of the public body determines, by a roll call vote, that the executive
session is necessary to protect the interests of the applicant or the possible investment or
expenditure of public funds to be made in connection with the economic development
project. Mr. Mulligan seconded. Motion carried. Ayes: Mrs. Carter, Mr. Mulligan, Ms.
Slamka, Mr. Lolli.
RETURN

At 7:24 p.m., Mr. Lolli moved to return to open session. Mr. Mulligan seconded. Motion
carried. Ayes: Mr. Mulligan, Ms. Slamka, Mr. Lolli, Mrs. Carter.

ADJOURN

At 7:24 p.m., the meeting was declared adjourned until the regular meeting on October 6,
2026, at 5:30 p.m. in Council Chambers.
______________________________
Elizabeth Slamka, Mayor
Attest: ___________________________

Page 17 of 77

HUMAN RESOURCES

September 22, 2026

TO:

Ashley Combs, City Manager

FROM:

Megan Ellis, Human Resources Manager

SUBJECT:

PROMOTIONAL APPOINTMENT – EQUIPMENT OPERATOR

We are recommending the promotional appointment of MATTHEW GOEDDE to the
position of Equipment Operator in the Department of Public Works & Utilities, Division of
Parks Maintenance. He will fill the vacancy created by the transfer of Roderick Banks.
Mr. Goedde will be assigned to pay grade PW4, Step D of the AFSCME Contract, $30.16
per hour. The effective date of the promotion is October 7, 2026.

Amy Schenck, Clerk of Council
Scott Tadych, Public Works & Utilities Director
Ethan Harness, Public Works Superintendent
Charles Anderson, Public Works Superintendent
Human Resources
Finance (Payroll)
file

ccmtg10/6/2026

Page 18 of 77

Human Resources
October 1, 2026

TO:

Ashley Combs, City Manager

FROM:

Megan Ellis, Human Resources Manager

SUBJECT: APPOINTMENT – DISPATCHER
We are recommending the conditional appointment of EMILY BOWLING to the position of
Dispatcher in the Department of Public Safety, Division of Police. Ms. Bowling was selected
from the eligibility list as a result of Civil Service testing procedures. She will fill the vacancy
created by the resignation of Robert Cavin.
Ms. Bowling will be assigned to Range PC-7, Step AA, which provides a salary of
$1,969.06 bi-weekly, $51,195.46 annually. The appointment is conditional on the candidate
passing the required background and medical evaluation.

Amy Schenck, Clerk of Council
Earl Nelson, Police Chief
Human Resources
Finance (Payroll)
file

ccmtg 10/6/2026

Page 19 of 77

Human Resources
October 1, 2026

TO:

Ashley Combs, City Manager

FROM:

Megan Ellis, Human Resources Manager

SUBJECT: APPOINTMENT – DISPATCHER
We are recommending the conditional appointment of BRIANNA MCKINNEY to the
position of Dispatcher in the Department of Public Safety, Division of Police. Ms. McKinney
was selected from the eligibility list as a result of Civil Service testing procedures. She will
fill the vacancy created by the resignation of Haley Coffey.
Ms. McKinney will be assigned to Range PC-7, Step AA, which provides a salary of
$1,969.06 bi-weekly, $51,195.46 annually. The appointment is conditional on the candidate
passing the required background and medical evaluation.

Amy Schenck, Clerk of Council
Earl Nelson, Police Chief
Human Resources
Finance (Payroll)
file

ccmtg 10/6/2026

Page 20 of 77

MOTION
AGENDA

Page 21 of 77

STAFF REPORT
For the Business Meeting of October 6, 2026

September 21, 2026

TO:
FROM:

Ashley Combs, City Manager
Kayla Carle, Purchasing Agent
Bid Recommendation, Bid 26-0258-07
Ferric Sulfate for WRF

PURPOSE
To recommend the purchase of Ferric Sulfate from Kemira Water Solutions, INC, of Lawrence,
KS, for use at the Water Reclamation Facility in the amount of $3.11/gal. for an estimated usage
of 135,000 gallons (approximately $419,850).
BACKGROUND and FINDINGS
Ferric Sulfate is a chemical that is used at our Water Reclamation Facility to condition the sludge
for a more efficient dewatering. Dewatering the sludge is an important step in our process,
because the less the sludge weighs (due to dewatering), the less we will pay for disposal of the
sludge. Based on past years’ usage, we estimate the use of approximately 135,000 gallons
during the 2027 calendar year.
Bids were taken for the Ferric Sulfate needs of the City’s Water Reclamation Facility. Bids were
received in the following amounts:
Chemtrade Chemicals US LLC – Parsippany, NJ
Kemira Water Solutions, Inc. – Lawrence, KS

$3.5910/gallon
$3.11/gallon

The contract period is for twelve months, beginning January 1, 2027, and ending December 31,
2027 with an optional renewal of one additional year (January 1, 2028 through December 31,
2028.
ALTERNATIVES
Ferric Sulfate is a chemical that is specifically needed for the efficient operation of the plant. An
acceptable alternative is not available.
FINANCIAL IMPACT
This chemical is used on an “as needed” basis (depending on weather, usage and facility
conditions), so it is difficult to know exactly how much will be used over the year’s time. We

Page 22 of 77

anticipate usage of approximately 135,000 gallons, which equates to a purchase of approximately
$419,850 over the 2027 calendar year.
EMERGENCY/NON-EMERGENCY
Motion agenda
cc:

Samantha Zimmerman, Finance Director
Scott Tadych, Public Works & Utilities Director
Gerry Burris, Water Reclamation Manager

Page 23 of 77

STAFF REPORT
For the Business Meeting of October 6, 2026

September 28, 2026
TO:
FROM:

Ashley Combs, City Manager
Kayla Carle, Purchasing Agent
SWOP4G Bid – Purchase of Carbon Dioxide

PURPOSE
To recommend the purchase of carbon dioxide from Air Products and Chemicals, Inc., of
Allentown, PA, in the amount of $180/ton for use at the Water Treatment Plant during the 2026
calendar year.
BACKGROUND and FINDINGS
This is a routine bid that is completed by SWOP4G each year to provide the water treatment
plant with carbon dioxide. Carbon dioxide is used for pH control in water treatment. It reduces
pH levels quickly and is not stored as an acid solution, so it is safer than sulfuric acid as well as
being non-corrosive to pipes and equipment.
The original SWOP4G bid was completed in 2025 for the 2026 calendar year. Air Products was
the only bidder on the SWOP4G bid in 2025 and no other bidders were present at the SWOP4G
bid. The Water Treatment Plant estimated the usage of 206 tons which made the amount
$37,080 for the year. No council authorization was needed for this purchase.
Due to unforeseen circumstances the Water Treatment Plant has already spent $80,036.70 and is
anticipating purchasing $29,700 for the remainder of 2026. The Water Treatment Plant is
requesting a total of $109,736 for 2026.
The unforeseen circumstances include several factors in 2026. The clarifier was taken offline for
an extended period for the raw water line replacement project earlier in the year for us to be able
to flush the new line adequately and collect samples for EPA compliance. That was not
something that we anticipated. The CO2 bulk storage tank developed a leak that was difficult to
repair and resulted in higher use of CO2. The clarifier cleaning/sandblasting/painting project is
moving very slowly. Until this project is completed and the clarifier is brought back online, CO2
use in the treatment process will be significantly higher than normal.

Page 24 of 77

ALTERNATIVES
There is no other alternative.
FINANCIAL IMPACT
We estimate the total amount of $109,736 at the Water Treatment Plant throughout the 2026
calendar year). There are sufficient funds in the chemical budget (510.561.53710).
EMERGENCY/NON-EMERGENCY
Motion Agenda
cc:

Samantha Zimmerman, Finance Director
Scott Tadych, Public Works & Utilities Director
Scott Belcher, Water Treatment Manager
Andreas Eddy, Assistant Water Treatment Manager

Page 25 of 77

LEGISLATION
ITEM 1

Page 26 of 77

ORDINANCE NO. O2026-55
AN ORDINANCE ESTABLISHING A PROCEDURE FOR AND AUTHORIZING A
CONTRACT WITH POLYDYNE, INC. FOR THE PURCHASE OF POLYMER FOR USE
AT THE WATER RECLAMATION FACILITY FOR THE YEAR 2027.
BE IT ORDAINED, by the City Council of the City of Middletown, Butler/Warren
Counties, Ohio that:
Section 1
The City Manager, without complying with the procedures of Chapter 735 of the
Ohio Revised Code, is hereby authorized to enter into a contract with Polydyne, Inc. for
the purchase of polymer for use at the Water Reclamation Facility for the year 2027.
Section 2
For said purposes the Finance Director is authorized and directed to expend a sum
not to exceed $152,500.00 from the Sanitary Sewer Fund (Fund # 520).
Section 3
City Council hereby determines that the procedure to be followed in the award and
execution of the aforesaid contract shall consist solely of the procedure set forth in this
ordinance and the provisions of Chapter 735 of the Ohio Revised Code shall not be
applicable to the award and execution of the aforesaid contract.
Section 4
It is hereby determined that the subject matter of this legislation is not of a general
and permanent nature, does not provide for a public improvement, and does not assess a
tax or payment.
Section 5
This ordinance shall take effect and be in force at the earliest time permitted by
law.

Elizabeth Slamka, Mayor
1st Reading:_______________
2nd Reading:_______________
Adopted: _________________
Effective:_________________

Attest:

______________________
Clerk of the City Council

H:/Law/leg/2026 Leg/O polydyne polymer contract 2027

Page 27 of 77

STAFF REPORT
For the Business Meeting of September 15th, 2026

August 31, 2026
TO:
FROM:

Ashley Combs, City Manager
Kayla Carle, Purchasing Agent

Request for Purchase of Polymer
PURPOSE
To request authorization for a contract with Polydyne, Inc., of Atlanta, GA, in an amount not to
exceed $152,500 for the polymer needs at the Water Reclamation Facility.
BACKGROUND and FINDINGS
Polymer is used at the Water Reclamation Facility to separate solids from the water in the
dewatering system. The reclamation facility utilizes both a centrifuge and a dewatering belt filter
press in this dewatering operation. Polymer is the specific chemical that is used at the facility to
assist in the process.
The staff at the Water Reclamation Facility spent a significant amount of time evaluating the
different polymers on the market to find which polymer gives the best results. Polymer is different
from the other chemicals used at the plant in that it has to work with our particular sludge
characteristics. Through extensive testing, it has been determined that the polymer manufactured
by Polydyne produces the best and most desirable results in the dewatering of Middletown’s sludge.
For this reason, it is requested that Council approve the waiver of bids for this contract.
ALTERNATIVES
There are no other alternatives. Although there are other polymers on the market, Polydyne is the
only company that provides the polymer that is the most effective in our system. The liquid sludge
must be dewatered in order to be land-applied.
FINANCIAL IMPACT
We have requested sufficient funding in the 2027 chemical budget (520.581.53710) to cover the
expected expenses for this chemical. The exact amount is not known at this time, since usage of
the polymer is dependent upon the conditions at the facility (weather, usage, etc.), but we anticipate
spending approximately $152,500 on polymer in 2027.

Page 28 of 77

EMERGENCY/NON-EMERGENCY
Non-Emergency
Cc:

Samantha Zimmerman, Finance Director
Scott Tadych, Public Works & Utilities Director
Gerry Burris, Water Reclamation Manager

Page 29 of 77

LEGISLATION
ITEM 2

Page 30 of 77

ORDINANCE NO. O2026-56
AN ORDINANCE ESTABLISHING A PROCEDURE FOR AND AUTHORIZING
PURCHASES OF ASPHALT BY THE CITY PURCHASING AGENT IN 2027.
BE IT ORDAINED by the City Council of the City of Middletown, Butler/Warren
Counties, Ohio that:
Section 1
The City Purchasing Agent is hereby authorized to purchase asphalt at the best
prices available as needed for City purposes in 2027. Said purchases may be made
without compliance with the provisions of Chapter 735 of the Ohio Revised Code, and
said provisions are hereby waived. The procedure for such purchases shall be as
established in this ordinance.
Section 2
For purposes of said purchases, the Finance Director is authorized and directed
to expend a sum of money not to exceed $350,000.00 from the Auto & Gas Tax Fund
(Fund # 210).
Section 3
This ordinance shall take effect and be in force at the earliest time permitted by
law.

Elizabeth Slamka, Mayor
1st Reading:_______________
2nd Reading:_______________
Adopted: _________________
Effective:_________________

Attest:

______________________
Clerk of the City Council

H:/Law/leg/2024 Leg/O Purchase of Asphalt 2025

Page 31 of 77

STAFF REPORT
For the Business Meeting of September 15, 2026

August 24, 2026
TO:
FROM:

Ashley Combs, City Manager
Kayla Carle, Purchasing Agent

Purchase of Asphalt
PURPOSE
To request authorization to purchase asphalt for paving projects in 2027 in an amount not to
exceed $350,000.
BACKGROUND and FINDINGS
Asphalt is only available from two companies in the Middletown area. Hauling asphalt from
outside the area is time-consuming, more costly (considering transportation and labor costs), and
inefficient since only limited quantities can be hauled at one time. Asphalt is not available at
both plants every day, so the City must purchase the asphalt from wherever it is available on the
days it is needed.
ALTERNATIVES
The alternative is to formally bid each project as asphalt is needed, but that is not an acceptable
alternative, since this would take too much time, stalling the projects.
FINANCIAL IMPACT
There is $350,000 available in the 2027 budget for various street paving projects.
RECOMMENDATION
It is recommended Council waive the bid procedure and allow asphalt to be purchased at the
lowest and most responsive price available as needed for City purposes up to a maximum of
$350,000.
EMERGENCY/NON-EMERGENCY
Non-Emergency
cc:

Samantha Zimmerman, Finance Director
Scott Tadych, Public Works & Utilities Director
Charlie Anderson, Public Works Superintendent

Page 32 of 77

LEGISLATION
ITEM 3

Page 33 of 77

ORDINANCE NO. O2026-57
AN ORDINANCE ESTABLISHING A PROCEDURE FOR AND AUTHORIZING AN
AMENDMENT OF THE CONTRACT WITH TRI-HEALTH CORPORATE HEALTH
NOW KNOWN AS BETHESDA HEALTHCARE, INC. FOR JAIL HEALTH CARE
SERVICES.
WHEREAS, City Council authorized a contract with TriHealth Corporate Health
(now known as Bethesda Healthcare, Inc. [hereinafter “Bethesda”]) by Motion on April
4, 2023 and was for a two-year contract period to provide health care services in the
city jail; and
WHEREAS, City Council has previously authorized two amendments of the
contract, the first renewal by Ordinance No. O2025-17 on April 15, 2025, and the
second renewal by Ordinance No. O2025-63 on November 18, 2025; and
WHEREAS, Bethesda has agreed to a third renewal at a modest increase on
the hourly rates for the period January 1, 2027 through December 31, 2027; and
WHEREAS, City staff is satisfied with the performance of the vendor and
believes this amendment will be in the City’s best interest for 2027;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of
Middletown, Butler/Warren Counties, Ohio, that:
Section 1
The City Manager, without complying with the procedures of Chapter 735 of the
Ohio Revised Code, is authorized to enter into an amendment of the contract with
Bethesda to provide jail health care services through December 31, 2027. The
amendment shall be in a form approved by the Law Director.
Section 2
City Council hereby determines that the procedure to be followed in the award
and execution of the aforesaid contract shall consist solely of the procedure set forth in
this Ordinance and the provisions of Chapter 735 of the Ohio Revised Code shall not
be applicable to the award and execution of the aforesaid contract.
Section 3
The Finance Director is authorized and directed to expend a sum not to exceed
$209,660.00 from the General Fund (Fund # 100) from the 2027 budget.

Page 34 of 77

Section 4
This ordinance shall take effect and be in force at the earliest time permitted by
law.

______________________________
Elizabeth Slamka, Mayor
1st Reading: ____________
2nd Reading:_________
Adopted:__________
Effective:__________

Attest: _____________________
Clerk of City Council
H:/Law/Leg/2026 Leg/O Bethesda Tri-Health Jail Medical Services 2027 extension

Page 35 of 77

STAFF REPORT
For the Business Meeting of September 15th, 2026

September 9, 2026

TO:
FROM:

Ashley Combs, City Manager
Kayla Carle, Purchasing Agent
Health Care Services for City Jail

PURPOSE
To recommend a one-year extension of the contract with Bethesda Healthcare, Inc., of Cincinnati,
OH (formerly known as TriHealth Corporate Health) in a not to exceed amount of $209,660 for
jail health care services (including after-hours RN coverage, actual pharmacy and medical supply
costs) for 2027.
BACKGROUND and FINDINGS
The Jail Health Care Services contract was bid and awarded to Bethesda in 2023.
This service provides cost-effective medical care, and includes professional health care services,
including nursing services and secretarial support. In addition to the contract amount, the
Physician will be compensated for after-hours RN coverage, actual pharmacy and medical supply
costs. This contract keeps the City Jail in compliance with OSHA standards, provides medical
personnel to visit the jail daily, maintains malpractice insurance, and keeps us in compliance with
the laws, regulations and ordinances pertaining to this health care service.
The contract period was for two-years, beginning June 1, 2023 through May 31st, 2025 and had
the first renewal contract period from June 1st, 2025 through December 31st, 2025 and the second
renewal contract period from January 1st, 2026 through December 31st, 2026. The extension of
contract period will be through December 31st, 2027.
Bethesda kept their rates the same for term January 1st 2026 through May 31st, 2026 and requested
an increase in their rates for term June 1st, 2026 through December 31st, 2026. Bethesda agreed
to renew for an amount not to exceed $204,880 in total fees for the 2026 calendar year. Bethesda
agreed to extend contract for an amount not to exceed $209,660 in total fees for the 2027 calendar
year. There should not be any unforeseen medical costs due to the terms in this agreement.
Extending our partnership with Bethesda is in the City’s best interest for continuing services.

Page 36 of 77

6/1/23 to
5/31/24
MEDICAL
DOCTOR
REGISTER
NURSE
AFTER
HOURS RN
24/7 ON
CALL

6/1/24 to
5/31/25

6/1/25 to
12/31/25

1/1/26 to
5/31/26

6/1/26 to
12/31/26

1/1/27 to
12/31/27

$200/HR

$210/HR

$218.40/HR

$227.14/HR

$75/HR

$78.75/HR

$81.90/HR

$85.18/HR

$112.50/HR
$200/
MONTH

$118.13/HR
$210/
MONTH

$122.85/HR
$218.40/
MONTH

$127.76/HR
$227.14/
MONTH

ALTERNATIVES
1.
2.

Contract on a per visit basis, which would be cost prohibitive.
Rebid this service.

FINANCIAL IMPACT
Funds have been included in the 2027 budget for this expenditure (100.229.52480).
EMERGENCY/NON EMERGENCY
Non-Emergency
cc:

Samantha Zimmerman, Finance Director
Earl Nelson, Police Chief
Andy Warrick, Deputy Police Chief

Page 37 of 77

LEGISLATION
ITEM 4

Page 38 of 77

ORDINANCE NO. O2026-58
AN ORDINANCE ESTABLISHING A PROCEDURE FOR AND AUTHORIZING
EXTENSION OF CONTRACTS FOR NUISANCE ABATEMENT FOR 2027.
WHEREAS, City Council approved four nuisance abatement service contracts
for private properties and vacant or other City-owned properties, by Motion on
December 5, 2023, for 2024 through 2026; and
WHEREAS, one vendor is no longer being used, but the remaining three
vendors have agreed to a one-year extension at a slight increase from last year, and
staff recommends continuing the mowing contracts with Julie Hamm, Cams Lawn Care
and Results by Carroll, LLC for 2027;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of
Middletown, Butler/Warren Counties, Ohio that:
Section 1
The City Manager, on behalf of the City, without complying with the procedures
of Chapter 735 of the Ohio Revised Code, is hereby authorized to extend the contracts
for Julie Hamm, Cams Lawn Care and Results by Carroll, LLC in accordance with the
rates attached hereto as Exhibit “A”. Any written extension shall be in a form subject
to approval by the Law Director and City Manager.
Section 2
The Finance Director is authorized and directed to expend a sum not to exceed
$500,000.00 from the Nuisance Abatement Fund (Fund # 260) from the 2027 budget.
Section 3
City Council hereby determines that the procedure to be followed in the award
and execution of the aforesaid contract shall consist solely of the procedure set forth in
the ordinance and the provision of Chapter 735 of the Ohio Revised Code shall not be
applicable to said award and execution.
Section 4
It is hereby determined that the subject matter of this legislation is not of a
general and permanent nature, does not provide for a public improvement, and does
not assess a tax or payment.

Page 39 of 77

Section 5
This ordinance shall take effect and be in force at the earliest time permitted by
law.

Elizabeth Slamka, Mayor
1st Reading:_______________
2nd Reading:_______________
Adopted: _________________
Effective:_________________

Attest:

______________________
Clerk of the City Council

H:\Law\leg\2026 Leg\O Extend Nuisance Abatement Contracts 2027

Page 40 of 77

For the Business Meeting of September 15, 2026

EXHIBIT "A"

Nuisance Abatement Services
Cams Lawn Care

Julie Hamm

Description

Rates

Results by Carroll
LLC
Rates

Yard Maintenance

$55

Appliance Removal

$80

Car on Rim

$20

Car off Rim

$15

Semi on Rim

$30

Semi off Rim

$25

Half Load

$35

Full Load

$55

Rates

Tire Removal per Tire

Transport Fee

Page 41 of 77

For the Business Meeting of September 15, 2026

DATE:
TO:
FROM:

August 27, 2026
Ashley Combs, City Manager
Larry Tuttle, Chief Building Official
Jacob Schulte, Acting Community and Economic Development Director

SUBJECT:

Contract Extension
Nuisance Abatement Services

REQUEST:
To request that City Council approve a one-year extension of the contract with various
vendors for the nuisance abatement services of vacant/city-owned properties and
private properties that have failed to abide by the City’s codified ordinances within the
City of Middletown.
BACKGROUND AND FINDINGS:
The Nuisance Abatement Services contract was bid during 2023 for 2024 with two
one-year extensions for years 2025 and 2026. The current contract expires on
December 31, 2026. The services provided by the current contractors have been
satisfactory, and they are willing to continue to provide those services for an additional
year at the rates in the attached exhibit. The proposed contract extension would begin
January 1, 2027, and end December 31, 2027. The nuisance abatement contract will
be put out for bids during 2027 for services in 2028. Staff recommend extending the
contracts of the following contractors:
Julie Hamm
Cams Lawn Care
Results By Carroll LLC
ALTERNATIVES:
1. To not approve the contract extension and require the contract to be put out for
bids.
2. To not extend the contract to any of the vendors and do the work in-house. This
option would necessitate buying equipment and vehicles along with hiring
employees and paying their salaries and benefits, which would be cost
prohibitive.
FINANCIAL IMPACT:
Funds have been included in the 2027 budget.
EMERGENCY/NON-EMERGENCY
Non-emergency

Page 42 of 77

For the Business Meeting of September 15, 2026

Nuisance Abatement Services
Cams Lawn Care

Julie Hamm

Description

Rates

Results by Carroll
LLC
Rates

Yard Maintenance

$55

Appliance Removal

$80

Car on Rim

$20

Car off Rim

$15

Semi on Rim

$30

Semi off Rim

$25

Half Load

$35

Full Load

$55

Rates

Tire Removal per Tire

Transport Fee

Page 43 of 77

LEGISLATION
ITEM 5

Page 44 of 77

RESOLUTION NO. R2026-23
A RESOLUTION TO MAKE ADJUSTMENTS TO APPROPRIATIONS FOR
CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF
MIDDLETOWN, COUNTIES OF BUTLER AND WARREN, STATE OF OHIO, FOR
THE PERIOD ENDING DECEMBER 31, 2026. (GENERAL FUND – FIRE GRANT)
BE IT RESOLVED, by the City Council of the City of Middletown, Butler/Warren
Counties, Ohio that:
Section 1
The following sum is hereby appropriated from the General Fund of the City to
accounts of the City for the purposes herein described as follows:
FROM: Unappropriated General Fund (Fund # 100)
TO:
Major Tools & Equipment, Account 100.212.53620
TOTAL GENERAL FUND

$10,000.00
$10,000.00
$10,000.00

Section 2
The Finance Director is hereby authorized to draw warrants on the City
Treasurer for payments from any of the foregoing appropriations upon receiving proper
certificates and vouchers therefor, approved by the Board of Officers authorized by law
to approve the same, or an ordinance or resolution of the City Council to make
expenditures provided that no warrants shall be drawn or paid for salaries or wage
except to persons employed by authority of and in accordance with law or ordinance.
Section 3
All legislation inconsistent herewith is hereby repealed.
Section 4
This Resolution shall take effect on the earliest date permitted by law.

_____________________________
Elizabeth Slamka, Mayor
1st Reading: _________
2nd Reading: _________
Adopted: _________
Effective: _________
Attest: _______________________
Clerk of the City Council
H:/Law/leg/2026 leg/r Supp Approp (General – Fire Grant)

Page 45 of 77

STAFF REPORT
For the Business Meeting of September 15, 2026

DATE:

September 4, 2026, 2026

TO:

Ashley Combs, City Manager

FROM:

Brian Wright, Fire Chief

SUPPLEMENTAL - ZUMRO DECON LINE

PURPOSE
The purpose of this report is to request City Council approval of the supplemental
appropriation of grant funds awarded to the Middletown Division of Fire for the purchase
of a ZUMRO Integrated Technical Decontamination Line (TDL). The Division of Fire was
awarded $10,000.00 through the Energy Transfer First Responder Fund in July 2026,
and the grant was subsequently accepted. This request is for the supplemental
appropriation of the $10,000.00 in grant funds into the appropriate Division of Fire
account.
BACKGROUND and FINDINGS
In July 2026, the Middletown Division of Fire was awarded $10,000.00 through the Energy
Transfer First Responder Fund to assist with the purchase of a ZUMRO Integrated TDL
Technical Decontamination Line. The grant was accepted by the City, and the equipment
has since been purchased by the Division of Fire.
The total purchase price of the ZUMRO Integrated TDL Technical Decontamination Line
was $14,179.81. The remaining $4,179.81 was funded through the Division of Fire's
existing Fire Operations budget.
This request is solely to approve the supplemental appropriation of the $10,000.00 in
awarded grant funds back to the appropriate Division of Fire budget account. The
supplemental appropriation will allow the Division to properly recognize and utilize the
grant funds associated with the equipment purchase.
Approval of this request will complete the financial process associated with the Energy
Transfer First Responder Fund grant and return the awarded funds to the Division of Fire's
budget.

Page 46 of 77

FINANCIAL IMPACT
The total purchase cost of the ZUMRO Integrated TDL Technical Decontamination Line
was $14,179.81. A $10,000.00 supplemental appropriation is requested to appropriate
the grant funds awarded through the Energy Transfer First Responder Fund into the
Division of Fire's account 100.212.53620.
The remaining $4,179.81 of the purchase cost was funded through the existing Fire
Operations budget. The supplemental appropriation will allow the City to properly
recognize and account for the grant funds received for the completed purchase.
ALTERNATIVES
1. Approve the supplemental appropriation of $10,000.00 to the Division of Fire's budget
to properly recognize and account for the Energy Transfer First Responder Fund grant.
2. Decline the supplemental appropriation, leaving the grant funds unappropriated within
the City's accounts.
3. Postpone the supplemental appropriation, delaying the proper recognition and
accounting of the awarded grant funds within the Division of Fire's budget.
RECOMMENDATIONS
The City Manager and Fire Chief recommend that City Council approve the $10,000.00
supplemental appropriation of grant funds awarded through the Energy Transfer First
Responder Fund to the Division of Fire's appropriate budget account.
EMERGENCY/NON EMERGENCY
Non Emergency – The equipment has already been purchased using funds allocated
within the Division of Fire's current Fire Operations budget. The requested supplemental
appropriation is solely to appropriate and recognize the $10,000.00 in grant funds
awarded through the Energy Transfer First Responder Fund and does not require any
additional expenditure beyond the funds already allocated for the purchase.
cc: Ashley Combs, City Manager
Sam Zimmerman, Finance Director
Julie Klehamer, Law
Amy Schenck, Clerk of Council

Page 47 of 77

LEGISLATION
ITEM 6

Page 48 of 77

RESOLUTION NO. R2026-24
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION FOR
IMPROVEMENTS TO A PORTION OF STATE ROUTE 122 FROM JACKSON LANE
TO THE GRAND AVENUE / ROOSEVELT BOULEVARD SPLIT AND DECLARING
AN EMERGENCY.
Agreement No. 43481
PID No. 120571
BUT SR 122 9.64
WHEREAS, the City (hereinafter “LPA”) has determined the need for
improvements to a portion of State Route 122 from Jackson Lane to the Grand Avenue
/ Roosevelt Boulevard split in the City of Middletown; and
WHEREAS, Section 5501.03(D) of the Ohio Revised Code provides that the
Director of the Ohio Department of Transportation (ODOT) may coordinate the
activities of the Department with other appropriate public authorities and enter into
contracts with such authorities as necessary to carry out its duties, powers and
functions; and
WHEREAS, the FY2027 Urban Paving Project (hereinafter “the project”) is a
transportation activity eligible to receive federal/state funding; and
WHEREAS, the LPA has received funding approval for the project listed above
from the ODOT Program Manager having responsibility for the federal/state funds
involved; and
WHEREAS, it is the mutual desire of both ODOT and the LPA to have the LPA
serve as the responsible lead agency for the administration of the project;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Middletown, Butler/Warren Counties, Ohio that:
Section 1
The City Manager is hereby authorized to enter into an agreement with the Ohio
Department of Transportation for funding to be used for the project. The agreement
shall be in a form and substance substantially similar to Exhibit “A”, attached hereto
and be approved by the Law Director.

Page 49 of 77

Section 2
This resolution is declared to be an emergency measure necessary for the
immediate preservation of the public health, safety and general welfare, to wit: to allow
the agreement to be signed as soon as possible to maintain ODOT’s project schedule,
and shall be in full force and effect from the date of its adoption.

___________________________
Elizabeth Slamka, Mayor

Adopted:____________

Attest: _________________________
Clerk of City Council
H:\Law\leg\2026 leg\r ODOT 2027 Urban Paving

Page 50 of 77

EXHIBIT "A"

Page 51 of 77

STAFF REPORT
For Business Meeting: January 15, 2026

DATE

September 8, 2026

TO:

Ashley Combs, City Manager

FROM:

Scott Tadych, Public Works and Utilities Director

2027 ODOT URBAN PAVING PROGRAM

PURPOSE
Authorize the City Manager to enter into an agreement with the Ohio Department of
Transportation (ODOT) for the 2027 Urban Paving Program.
BACKGROUND AND FINDINGS
This legislation is for 2027 ODOT Urban Paving Program. ODOT has programmed the
resurfacing of Roosevelt Blvd. (State Route 122) from the Jackson Lane to the Grand
Ave./Roosevelt Blvd. split. Construction is scheduled for the summer of 2027.
The project will include sidewalk, curb, and gutter repairs and bring the handicap ramps up
to current standards prior to the resurfacing project.
FINANCIAL IMPACTS
The total cost of the project is estimated at $2,800,000. The City’s share of the project is
estimated at $1,400,000.
EMERGENCY/NON EMERGENCY
Emergency legislation is requested at the October 6th, 2026 City Council meeting to
maintain ODOT’s project schedule
ATTACHMENTS
LPA Agreement
Vicinity Map

Page 52 of 77

LEGISLATION
ITEM 7

Page 53 of 77

ORDINANCE NO. O2026-59
AN ORDINANCE AUTHORIZING A CHANGE ORDER TO THE CONTRACT WITH
BURGESS & NIPLE, INC. TO ACT AS THE VAP MANAGER FOR THE DEMOLITION
OF THE MIDDLETOWN PAPERBOARD SITE AND DECLARING AN EMERGENCY.
WHEREAS, City Council approved a contract with Burgess & Niple, Inc. (“B&N”)
by Ordinance No. O2023-28, adopted on April 4, 2023, for the demolition of the site
known as Middletown Paperboard; and
WHEREAS, City Council approved Change Order 1 by Ordinance No. O202531, adopted on May 20, 2025 for additional work beyond the original scope was
necessary due to conditions encountered during the demolition; and
WHEREAS, unexpected events, delays and revisions to the VAP program
guidelines have led to cost overruns and the submission of Change Order 2 in the
amount of $104,500.00; and
WHEREAS, with this change order, the total cost of the VAP Manager services
contract will be $676,300.00;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of
Middletown, Butler/Warren Counties, Ohio that:
Section 1
The City Manager, without complying with the procedures of Chapter 735 of the
Ohio Revised Code, is hereby authorized to execute a second change order with B&N.
The change order is attached hereto as Exhibit “A”. The change order shall be
substantially similar to the exhibit and be in a form approved by the Law Director.
Section 2
The Finance Director is hereby authorized and directed to expend an additional
sum not to exceed $104,500.00 from the Property Development Fund.
Section 3
This Council hereby determines that the procedure to be followed in the award
and execution of the aforesaid contract shall consist solely of the procedure set forth in
this Ordinance and the provisions of Ohio Revised Code Chapter 735 shall not be
applicable to the award and execution of the aforesaid contract.

Page 54 of 77

Section 4
It is hereby determined that the subject matter of this legislation is not of a general
and permanent nature, does not provide for a public improvement, and does not assess
a tax or payment.
Section 5
This ordinance is declared to be an emergency measure necessary for the
immediate preservation of the public health, safety and general welfare, to wit: to
authorize the immediate expenditure of funds so that the contractor can be paid for
completed work and the remaining work without delay, and shall be in full force and
effect from the date of its adoption.

___________________________
Elizabeth Slamka, Mayor

Adopted:____________

Attest: _________________________
Clerk of City Council
H:/Law/leg/2026 Leg/O Burgess & Niple Change Order 2 (Paperboard)

Page 55 of 77

EXHIBIT "A"

Page 56 of 77

STAFF REPORT
For the business meeting of October 6th, 2026

______________________________________________________________________________
DATE:

September 17, 2026

TO:

Ashley Combs, City Manager

FROM:
PREPARED BY:

Jacob Schulte, CED Director
Luke Modesto, Program Manager
Legislation Approving a Contract Amendment
with Burgess and Niple

PURPOSE
The proposed legislation approves a supplemental appropriation and contract amendment with
Burgess and Niple for professional services related to the environmental remediation of the
Paperboard Site.
BACKGROUND AND FINDINGS
The City entered into a professional services agreement with Burgess and Niple in March of 2023.
The firm was engaged to provide environmental engineering and assessment services related to
the demolition and remediation of the Paperboard site. The original contract amount was $442,500.
In May of 2025, an addendum was requested and approved to perform additional work beyond the
initial scope of services based on conditions encountered in the field. This addendum with Burgess
and Niple was for $233,800.00, bringing the total contracted amount to $676,300.00.
As the project has progressed, unexpected events, delays, and revisions to the Voluntary Action
Program (VAP) guidelines have led Burgess and Niple to request a second addendum. The
addendum will cover cost overruns and the services necessary to secure a VAP No Further Action
(NFA) Letter and complete the project.
Even with the added consultancy costs, the remaining grant funding is sufficient to cover both the
cost of final remediation and the additional costs. That being the case, staff recommends approval
of this addendum with the understanding that it will be the City’s final addendum with Burgess
and Niple for the Paperboard project.
FINANCIAL IMPACT
The proposed addendum amount is $104,500.00 and would be charged to account number
499.990.54400. The City intends to leverage grant funding from the Ohio Department of
Development Brownfield Remediation Program to reimburse eligible project costs, which will be
refunded to the Property Development Fund.
ALTERNATIVES
City Council may elect to not move forward with the proposed legislation which may result in a
delayed receipt of a NFA Letter.
1

Page 57 of 77

EMERGENCY/NON-EMERGENCY
Second Reading Emergency - Staff requests Council’s consideration of passing this measure as a
second reading emergency measure so that the legislation may be passed and in effect to not delay
further work toward an NFA Letter.
ATTACHMENTS
- Burgess & Niple Addendum #2

Page 58 of 77

LEGISLATION
ITEM 8

Page 59 of 77

RESOLUTION NO. R2026-25
A RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT AN
APPLICATION TO THE OHIO PUBLIC WORKS COMMISSION FOR PROJECT
YEAR 41 REQUESTING FUNDING FOR THE RESURFACING AND
RECONSTRUCTION OF CINCINNATI – DAYTON ROAD FROM STATE ROUTE 122
SOUTH TO THE CITY LIMITS, INCLUDING RESTORATION OF CURBS, GUTTERS
AND DRIVEWAY APRONS DEEMED DEFECTIVE BY THE CITY, AND HANDICAP
RAMP UPGRADES AS NECESSARY, TO ENTER INTO AGREEMENTS FOR SUCH
FUNDING AND DECLARING AN EMERGENCY.
BE IT RESOLVED, by the City Council of the City of Middletown, Butler/Warren
Counties, Ohio that:
Section 1
The City Manager is authorized to submit an application prepared by the Public
Works & Utilities Director to the Ohio Public Works Commission for a state issued grant
for Project Year 41, requesting funds for the resurfacing and reconstruction of various
streets throughout the City and restoration of curbs, gutters, and driveway aprons and
sidewalks deemed defective by the City, including handicap ramp upgrades as needed.
The City Manager is further authorized to enter the necessary agreements to receive
and administer these funds. All agreements are subject to the review and approval of
the Law Director.
Section 2
It is hereby determined that the subject matter of this legislation is not a general
and permanent nature, does not provide for a public improvement and does not assess
a tax or payment.
Section 3
This resolution is declared to be an emergency measure necessary for the
immediate preservation of the public health, safety and general welfare, to wit: so that
the application can be submitted by October 31, 2026, and shall take effect and be in
force from and after its adoption.
______________________________
Elizabeth Slamka, Mayor
Adopted:____________

Attest:_______________________
Clerk of the City Council
H:/Law/leg/2026 Leg/r OPWC Grant for Project Year 41

Page 60 of 77

STAFF REPORT
For the Business Meeting of: October 6, 2026

September 22, 2026
TO:

Ashley Combs, City Manager

FROM:

Scott Tadych, Public Works & Utilities Director

OPWC GRANT APPLICATION AUTHORIZATION –
CINCINNATI-DAYTON ROAD IMPROVEMENTS

PURPOSE
To authorize the City Manager to submit an application to the Ohio Public Works
Commission (OPWC) for Project Year 41 and enter into a grant agreement.
BACKGROUND and FINDINGS
The project consists of resurfacing a two mile section of Cincinnati-Dayton Road from State
Route 122 south to the City limits. This project will include restoration of curbs, gutters, and
driveway aprons deemed defective by the City. Also, handicap ramps upgrades will be made
as necessary.
ALTERNATIVES
1) Do not apply for an OPWC grant for Project Year 41 or apply for a different project.
FINANCIAL IMPACT
There is no financial impact associated with passing this legislation. Future estimated costs
are summarized as follows:
Costs:
Construction
Total:

$3,500,000
$3,500,000

Funding:
PY41 OPWC Grant Request
General CIP Fund
Street Levy Fund
Total:
EMERGENCY/NON-EMERGENCY

$1,200,000
$1,000,000
$1,300,000
$3,500,000

Page 61 of 77

Emergency legislation is requested at the October 20th, 2026 City Council meeting. All grant
application components are due by the end of October.

Page 62 of 77

LEGISLATION
ITEM 9

Page 63 of 77

ORDINANCE NO. O2026-60
AN ORDINANCE ESTABLISHING A PROCEDURE FOR AND AUTHORIZING AN
EXTENSION OF THE CONTRACT WITH CBM MANAGED SERVICES NOW
KNOWN AS SUMMIT FOOD SERVICE FOR JAIL FOOD SERVICE IN 2027.
WHEREAS, City Council authorized a three-year contract with CBM Managed
Services, now known as Summit Food Service, by Motion on November 7, 2017, for
the period 2018 through 2020; and
WHEREAS, the City has renewed the contract since 2021; and
WHEREAS, Summit is willing to renew the contract in 2027 at a slight increase
from the prior year; and
WHEREAS, City staff continues to be satisfied with the performance of the
vendor and believes renewal of the contract is in the City’s best interest;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of
Middletown, Butler/Warren Counties, Ohio that:
Section 1
The City Manager, without complying with the procedures of Chapter 735 of the
Ohio Revised Code, is authorized to enter into a one-year renewal of the contract with
Summit Food Service, in a form approved by the Law Director.
The renewal rates are as follows:
1) A flat fee of $3,763.20 per week for a minimum jail population of 50.
2) If the jail population is over 50, the rate will be: $3.584 per meal or bagged meal,
and the cost per diabetic snack is $2.249. Any food in excess of what is needed for the
day’s jail population should be donated to local non-profit organizations or entities when
possible.
Due to fluctuation in inmate population throughout the year, staff has requested
spending authority for an average of 55 inmates.
Section 2
The Finance Director is authorized and directed to expend a sum not to exceed
$215,255.04 from the General Fund (Fund # 100) from the 2027 budget.

Page 64 of 77

Section 3
City Council hereby determines that the procedure to be followed in the award
and execution of the aforesaid contract shall consist solely of the procedure set forth in
this Ordinance and the provisions of Chapter 735 of the Ohio Revised Code shall not
be applicable to the award and execution of the aforesaid contract.
Section 4
This ordinance shall take effect and be in force from and after the earliest period
allowed by law.
_________________________
Elizabeth Slamka, Mayor
Adopted: ________

Attest: _______________________
Clerk of City Council
H:/Leg/2026 Leg/O Jail Food Service 2027

Page 65 of 77

STAFF REPORT
For the Business Meeting of October 6, 2026

September 15th, 2026
TO:
FROM:

Ashley Combs, City Manager
Kayla Carle, Purchasing Agent

Recommendation for Jail Food Service
PURPOSE
To recommend a one-year extension of the contract with Summit Food Service (formerly CBM
Managed Services), of Sioux Falls, SD, for the period covering January 1, 2027 through December
31, 2027 for Jail Food Service.
BACKGROUND and FINDINGS
In 2017, the City took bids to find a contractor to provide the service of purchasing, receiving,
preparing, and serving the food necessary to meet the nutritional needs of the inmates. Summit
Food Service was awarded the three-year contract as the only bidder.
The Middletown City Jail provides three meals per day to approximately sixty (60) inmates under
normal conditions. Due to the national pandemic in early 2020, the City experienced a lower-thannormal inmate population of approximately ten (10) inmates.
In May 2020, City Council approved an amendment to the contract paying Summit a flat payment
of $2,520 per week when the jail population was fifty (50) or less. This payment is equivalent to
the cost of fifty (50) inmates. When the jail population goes over fifty (50) inmates, the City pays
the normal per meal cost. In this situation, Summit is still preparing enough food for fifty (50)
inmates, and any additional food is donated.
A renewal period of three (3) additional one-year periods (1/1/21 - 12/31/23) was written into the
original bid. In November 2020, City Council approved the first renewal year through December
31, 2021. In September 2021, City Council approved the second renewal year through December
31, 2022. In November 2022, City Council approved the third renewal year through December
31, 2023, that included a price increase. City Council approved the first one-year extension
through December 31, 2024, in which the pricing stayed the same as 2023. City Council approved
the second one-year extension through December 31, 2025, that included a price increase. City
Council approved the third one-year extension through December 31, 2026, that included a price
increase. The Middletown City Jail staff are highly satisfied with Summit and believe it is in the
best interest of the City to extend the contract for the fourth extension year through December 31,
2027. Summit did increase their pricing for the 2027 term:

Page 66 of 77

Pricing

2021

2022

2023

2024

2025

2026

2027

Cost Per Meal

$2.40

$2.18

$2.72

$3.25

$3.413

$3.584

Cost per Bagged Meal

$2.40

$2.48

$2.72

$3.25

$3.413

$3.584

Cost per Diabetic Snack

$1.50

$1.55

$1.705

$2.04

$2.142

$2.249

ALTERNATIVES
1. Do not extend with Summit Food Service. If we do not extend, we would need to rebid this
service. If we rebid, we risk paying a much higher price.
2. Provide the service internally. We have checked into this in the past, and it is not cost effective
for the City to provide this service. This is a very specialized service, since food is the number
one cause of disruption among inmates in any incarceration facility. Contracting with an
organization that has experience in the corrections area helps eliminate the disruption, as well
as gives us the insurance we need to make sure the food is properly prepared and the inmates
are appropriately fed.
3. Intergovernmental agreement with Butler, Warren or Montgomery Counties through Aramark.
Aramark currently holds contracts with the above-mentioned counties. In 2021, Aramark
attempted to create an intergovernmental agreement where they would prepare the meals for
Middletown City Jail at the County Jail and transport to Middletown. Aramark was
unsuccessful in obtaining approval from those counties to use their kitchens.
FINANCIAL IMPACT
The weekly minimum contract price for 2027 is $195,686.40 per year or $3,763.20 weekly. We
are requesting $215,255.04 per year or $4,139.52 weekly funds for 55 inmates per week.
Funds have been included in the 2027 budget for this expenditure. The exact amount to be spent
on this contract depends on the number of inmates housed in the Jail.
EMERGENCY/NON-EMERGENCY
Non-Emergency
Cc:

Samantha Zimmerman, Finance Director
Earl Nelson, Police Chief
Andy Warrick, Deputy Police Chief

Page 67 of 77

LEGISLATION
ITEM 10

Page 68 of 77

ORDINANCE NO. O2026-61
AN ORDINANCE ESTABLISHING A PROCEDURE FOR AND AUTHORIZING A
CONTRACT WITH NATIONAL WATER SERVICES, LLC FOR WELL AND PUMP
MAINTENANCE FOR 2027 THROUGH 2029.
WHEREAS, well and pump maintenance services were bid for 2027 through
2029 with National Water Services, LLC providing the lowest and best bid for each
year; and
WHEREAS, staff has recommended adding an annual $75,000.00 contingency
to the contract award for unforeseen issues or repairs;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of
Middletown, Butler/Warren Counties, Ohio that:
Section 1
The City Manager, without complying with the procedures of Chapter 735 of the
Revised Code, is authorized to enter into a contract with National Water Services, LLC
for the years 2027, 2028 and 2029 in accordance with the proposal on file with the
Purchasing Agent. The contract shall be approved by the Law Director.
The proposal includes an option for three one-year extensions for 2030, 2031
and 2032. The extensions may be exercised at the discretion of the City Manager
without further City Council approval.
Section 2
The Finance Director is authorized and directed to expend a sum not to exceed
$784,202.00 from the Water Fund (Fund # 510) for the initial three years of the contract
as follows:
Base Bid + Contingency
2027 budget
$264,200.00
($189,200.00 + $75,000.00)
2028 budget
$253,986.00
($178,986.00 + $75,000.00)
2029 budget
$266,016.00
($191,016.00 + $75,000.00)
$784,202.00
$559,202.00 + $225,000.00
The cost of exercising any of the one-year extensions including contingency will
be included in the annual budgets for 2030, 2031 and 2032.

2030 budget
2031 budget
2032 budget

$271,748.00
$277,652.00
$283,730.00

Base Bid + Contingency
($196,748.00 + $75,000.00)
($202,652.00 + $75,000.00)
($208,730.00 + $75,000.00)

Page 69 of 77

Section 3
City Council hereby determines that the procedure to be followed in the award
and execution of the aforesaid contract shall consist solely of the procedure set forth in
this Ordinance and the provisions of Chapter 735 of the Revised Code shall not be
applicable to the award and execution of the aforesaid contract.
Section 4
This ordinance shall take effect and be in force at the earliest time permitted by
law.
______________________________
Elizabeth Slamka, Mayor
1st Reading:______
2nd Reading:______
Adopted:________
Effective:________

Attest:_______________________
Clerk of City Council
H:\Law\leg\2026 Leg\O Contract with National Water Services - Well & Pump Maintenance

Page 70 of 77

STAFF REPORT
For the Business Meeting of October 6, 2026

September 30, 2026

TO:
FROM:

Ashley Combs, City Manager
Kayla Carle, Purchasing Agent

Bid Recommendation, Bid #26-0237-05
Well & Pump Maintenance
PURPOSE
To request authorization to enter into a contract with National Water Services, LLC. of Paoli, IN
for water well and pump maintenance for a three-year period of 2027 through 2029.
BACKGROUND and FINDINGS
The City desires to contract with National Water Solutions to perform well and pump
maintenance and cleaning services for twelve of the City’s water wells: 3, 6, 8, 10, 11, 12, 13,
14, 15, 16, 19 and 20. The schedule for the cleaning and maintenance is as follows:
2027 (1/1/2027 to 12/31/2027)
*Twelve water well and pump monitoring
*Twelve water well and pump testing – drawdown testing
*Two well cleaning post-performance testing
*Two pump setting and motor testing
2028 (1/1/2028 to 12/31/2028)
*Twelve water well and pump monitoring
*Twelve water well and pump testing – drawdown testing
*Two well cleaning post-performance testing
*Two pump setting and motor testing
2029 (1/1/2029 to 12/31/2029)
*Twelve water well and pump monitoring
*Twelve water well and pump testing – drawdown testing
*Two well cleaning post-performance testing

Page 71 of 77

Bids were taken, with two vendors responding in the following amounts.
Company
Moody’s of Dayton – Miamisburg, OH
National Water Services – Paoli, IN

2027
$203,600
$189,200

2028
$178,400
$178, 986

2029
$215,200
$191,016

3-year
Total
$597,200
$559,202

Optional Extended Years
Company
Moody’s of Dayton – Miamisburg, OH
National Water Services – Paoli, IN

2030
$231,000
$196,748

2031
$246,800
$202,652

2032
$263,100
$208,730

3-year
Total
$740,900
$608,130

The contract period will be for a period of twelve (12) months, beginning of January 1st, 2027,
and ending December 31st, 2027. An optional renewal period will be for a period of two (2) one
additional (1) year periods (January 1st, 2028 through December 31st, 2028 and January 1st, 2029
through December 31st, 2029) at the contract price listed for each of those years.
There are Optional Extended years terms for 2030 through 2032. Each will be for a three (3) one
year (1) periods (January 1st, 2030 through December 31st, 2030, January 1st, 2031 through
December 31st, 2031 and January 1st, 2032 through December 31st, 2032) at the contract price
listed for each of those years.
ALTERNATIVES
Wells must be cleaned and maintained periodically as a preventative measure. This cleaning
results in a better yield. A delay in the cleaning or maintenance or not cleaning and maintaining
water wells and pumps at all could result in damage to the well.
FINANCIAL IMPACT
The total cost for years 2027 through 2029 will be $559,202 and years 2030 through 2032 will be
$608,130. We are requesting an additional $75,000 contingency for future unforeseen issues or
repairs for each year of the contract.
The total amount requested is $1,617,332. There is enough funding in the Water Fund
(510.561.52480) to cover this expenditure.
CONFORMITY TO CITY POLICY
This contract conforms to all City Purchasing policies and procedures.
EMERGENCY/NON-EMERGENCY
Non-Emergency
Cc:

Samantha Zimmerman, Director of Finance
Scott Tadych, Director of Public Works

Page 72 of 77

Scott Belcher, Water Treatment Manager
Andreas Eddy, Assistant Water Treatment Manager

Page 73 of 77

LEGISLATION
ITEM 11

Page 74 of 77

RESOLUTION NO. R2026-26
A RESOLUTION HONORARILY CHANGING THE NAME OF JACOT PARK TO
JACOT – PEARCE PARK FOR A PERIOD OF TWO YEARS.
WHEREAS, an application was submitted to honorarily change the name of
Jacot Park to Jacot – Pearce Park in honor of David Pearce and his longtime civic
service and past leadership during the renovation of Jacot Park; and
WHEREAS, City Council adopted Ordinance No. O2019-19 on April 16, 2019
(codified at M.C.O. §1020.02), which establishes the policy for honorary designations
of public right-of-way and public facilities; and
WHEREAS, the City Park Board held a public hearing and reviewed the
application as presented at its meeting on August 10, 2026, and subsequently
recommended approval of the name change at its meeting on September 14, 2026 for
a period of two years;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Middletown, Butler/Warren Counties, Ohio that:
Section 1
City Council hereby approves the honorary name change of Jacot Park to Jacot
– Pearce Park for a two-year period commencing on the effective date of this resolution.
Signage shall be changed at the park in accordance with the honorary designation
policy.
Section 2
This ordinance shall take effect and be in force from and after the earliest period
allowed by law.
______________________________
Elizabeth Slamka, Mayor
1st Reading:__________
2nd Reading:__________
Adopted:__________
Effective:___________
Attest: _______________________
Clerk of the City Council
H:/Law/leg/2026 Leg/r Honorary Designation – Name Change to Jacot Pearce Park

Page 75 of 77

STAFF REPORT
For the Business Meeting of: October 6, 2026

September 29, 2026
TO:

Ashley Combs, City Manager

FROM: Scott Tadych, Public Works and Utilities Director
JACOT PARK NAME CHANGE

PURPOSE
To adopt a resolution changing the name of Jacot Park to Jacot-Pearce Park.
BACKGROUND AND FINDINGS
Chapter 1020.02 allows for the honorary designation of public right-of-way and public facilities,
including parks. An application was filed with the Clerk of City Council by Middletown citizen Tim
Rudd to rename Jacot Park to Jacot-Pearce Park in honor David Pearce, based on his longtime civic
service and for his leadership in the prior renovation of Jacot Park. The application was endorsed by
City Council member Paul Lolli and Park Board President Matthew Armbruster.
Mr. Rudd provided a petition supporting the designation by 79% of the abutting property owners,
which was well above the 51% necessary by ordinance.
A public hearing was held at the August 10th, 2026, Park Board meeting to consider the application.
Park Board subsequently approved the application at the September 14th, 2026, Park Board meeting.
The application is now being presented to City Council for adoption.
ALTERNATIVES
Approve or deny the application.
FINANCIAL IMPACT
Minimal, there will be some minor cost to modify park signage.
EMERGENCY/NON-EMERGENCY
Non-Emergency
ATTACHMENTS
Jacot Park Name Change Application

Page 76 of 77

UNFINISHED
BUSINESS

Page 77 of 77

NEW BUSINESS

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