On the agenda: Hope Mills meeting — flock safety (Sep 21)

MAYOR PRO TEM
Hope Page

TOWN BOARD
Cynthia Hamilton
Bryan Marley
Grilley Mitchell
Lisa Tremmel

TOWN MANAGER
Chancer McLaughlin

TOWN CLERK
Ashley Wyatt

MAYOR
Jessie Bellflowers

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS
Meeting Agenda September 21st 2026
7:00 p.m. Regular Meeting
CALL TO ORDER – Mayor Jessie Bellflowers
INVOCATION – Pastor Timothy Davis
PLEDGE OF ALLEGIANCE – Mayor Jessie Bellflowers
1. APPROVAL OF AGENDA – ADDITIONS OR DELETIONS.
2. OFFICIAL COMMENTS.
a. Manager’s Report
b. Board Member Comments
3. PRESENTATIONS
a. Proclamation Recognizing September 2026 as Suicide Prevention Awareness Month (TAB 1)
b. Proclamation Recognizing 2026 Fire Prevention Week (TAB 2)
c. Recognition of Awards- Officer G. Johnson- Valor Award, Officers W. Cannon - Life Saving
Award, Officer Z. Vickers- Merit Award, Officer M. Kozain- Peoples Choice Award, Deputy
Fire Chief Robbie Hurlburt- Merit Award
d. Board Chair Committee Reports (TAB 3)
- Appearance Commission
- Cultural Arts Committee
- Historic Preservation Commission
- Homelessness Advisory Committee
- Parks and Recreation Committee
- Prime Movers
- Veterans Affairs Committee (FY26 Strategic Initiatives Pilot)
4. PUBLIC HEARINGS:
a. A2026-005- PIN 0415-41-2540 lies on the southern side of George Owen Road (NC 162) and the
northern side of Camden Road (SR 1003) in the Pearces Mill Township, and being the deed duly
recorded in Deed Book 7201, Page 709 of the Cumberland County, North Carolina Registry. (TAB

4)

b. A2026-006- PIN 0404-36-1008 Commencing at Camden Road calculated right of way dedication
point with a bearing N 75-19-31 E a distance 393.2 to a second calculated right of way dedication
point. Said described parcel contains 4.25 acres, more or less, subject to any and all easements,
reservations, restrictions and conveyances of record. (TAB 5)
c. A2026-007 PIN 9494-62-3751 lies on the western side of SR 1113 (Waldos Beach Road) and the
northern side of Interstate 295 in the Rockfish Township and being a portion of the deeds recorded in
Deed Book 744, Page 223, Deed Book 863, Page 283, and Deed Book 1146, Page 168, all of the
Cumberland County, North Carolina registry (TAB 6)

5. PUBLIC COMMENTS:
Each speaker is asked to limit comments to three (3) minutes, and the total comment period will
be 30 minutes or less. Citizens should sign up with the Town Clerk to speak prior to the start of
the meeting. Please direct comments to the full board, not to an individual board member or staff
member. Although the Board is interested in hearing your concerns, speakers should not expect
Board action or deliberation on subject matter brought up during the Public Comment segment.
Topics requiring further investigation will be referred to the appropriate town officials or staff and
may be scheduled for a future agenda.
6. CONSENT AGENDA:
a. Consideration and Approval of Regular Meeting Minutes – August 17, 2026, Special
Meeting Minutes – August 24, 2026 and Special Meeting Minutes, September 4, 2026
(TAB 7)
b. Consideration and Approval of Closed Session Minutes – June 15, 2026, June 22, 2026,
August 3, 2026, and August 17, 2026 (No Attachments)
c. Approval of Resolution R2026-027 Fixing a Date for a Public Hearing on the Question of
Annexation A2026-008 (TAB 8)
d. Approval of Resolution R2026-028 – Declaring a Road Closure for the Third Annual
Holiday Market on Trade Street (TAB 9)
e. Approval of Annexation Ordinance No. A2026-005 To Extend The Corporate Limits Of
The Town Of Hope Mills, North Carolina (TAB 10)
f. Approval of Annexation Ordinance No. A2026-006 To Extend The Corporate Limits Of
The Town Of Hope Mills, North Carolina (TAB 11)
g. Approval of Annexation Ordinance No. A2026-007 To Extend The Corporate Limits Of
The Town Of Hope Mills, North Carolina (TAB 12)
h. Approval of Ordinance No. 2026-009 Declaring a Temporary Road Closure for the Hope
Mills Christmas Parade on December 5, 2026 (TAB 13)
i. Nomination and Appointment of Christopher Rivas to the Veterans Affairs Committee;
Tasha Davis to the Homelessness Advisory Committee and Isabelle Smith to the Historic
Preservation Commission and Homelessness Advisory Committee (TAB 14)
j. Approval of Budget Amendment #10 in the amount of $30,000 for a not to exceed
$60,000 Investigative Services Contract approved on September 4, 2026 (TAB 15)

All items on the Consent Agenda are considered routine, to be enacted by one motion and without
discussion. If a member of the governing body requests discussion of an item, the item will be removed
from the Consent Agenda and considered separately under New Business.
“END OF CONSENT AGENDA”
7. DISCUSSION
a. Finance Director Update on The Town of Hope Mills placement on the Local Government
Commission's Unit Assistance List (UAL) (No attachments)
8. OLD BUSINESS:
a. Consideration and Approval of ForceMetrics Software as a Service (SaaS) Agreement
Amendment (TAB 16)
9. NEW BUSINESS:
a. Consideration and Approval of Asset Forfeiture Budget Amendment # 9 in the amount of
$2,498 for two computers. (TAB 17)
b. Consideration and Approval of Bid Acceptance for the Parks & Recreation Rooftop Unit #5
Replacement to Blackwell Heating & Air Conditioning, Inc. Authorization for the Town
Manager to Negotiate and Enter into a Contract in an Amount Not to Exceed $39,517, and to
approve corresponding budget amendment #11 (TAB 18)
c. Consideration and Approval of Asset Forfeiture Budget Amendment #12 in the amount of
$13,550 for four police department mobile data terminals (TAB 19)
d. Consideration and Approval of Asset Forfeiture Budget Amendment #13 in the amount of
$2,000 to replace/repair flock safety units (TAB 20)
e. Consideration and Approval of Asset Forfeiture Budget Amendment #14 in the amount of
$12,631 for police department ammunition (TAB 21)
10. LIAISONS UPDATE ON EXTERNAL COMMITTEE ACTIVITIES
a. Commissioner Bryan Marley - RLUAC (Regional Land Use Advisory Commission)
b. Commissioner Cynthia Hamilton –Cumberland County Air Quality Ambassadors Committee,
Cumberland County Continuum of Care Committee
c. Mayor Pro Tem Hope Page –FAMPO TAC (Transportation Advisory Committee)
3

d. Mayor Jessie Bellflowers – Mayor’s Coalition; Mid-Carolina Council of Governments;

11. CLOSED SESSION CALLED PURSUANT TO NCGS 143-318.11 (A) (3) ATTORNEY
CLIENT PRIVILEGE and (A) (6) PERSONNEL
12. MONTHLY REPORTS AND INFORMATION ITEMS:
a. Monthly Reports (TAB 22)
b. Reminders
Tuesday, September 22nd | Appearance Commission | VFW Post 10630, 3226 Davis Street,
Hope Mills, NC | 6:30pm
Thursday, September 24th | Veterans Affairs Committee | VFW Post 10630, 3226 Davis Street,
Hope Mills, NC | 6:00pm
Monday, September 28th | Parks and Recreation Advisory Committee | Parks and Recreation
Building, 5766 Rockfish Rd, Hope Mills, NC | 6:30pm
Monday, October 5th | Board of Commissioners Regular Meeting | 5770 Rockfish Rd, Hope
Mills, NC | 7:00pm
13. STAFF COMMENTS.
14. ADJOURMENT

4

TAB 1

TOWN OF HOPE MILLS
PROCLAMATION RECOGNIZING
2026 SUICIDE AWARENESS MONTH
WHEREAS, the Town of Hope Mills is committed to protecting the health, safety, and
well-being of all its citizens, families, and communities; and
WHEREAS, suicide is a critical, yet largely preventable, national public health issue that
impacts individuals of all backgrounds, demographics, and ages across North Carolina and our
nation; and
WHEREAS, public awareness, stigma reduction, and open community dialogues are
vital to ensuring that those experiencing mental health struggles feel supported and empowered
to seek help; and
WHEREAS, local organizations, mental health professionals, first responders, and
community members in Hope Mills work tirelessly to build a stronger network of care and
connection; and
WHEREAS, the 988 Suicide & Crisis Lifeline offers free, confidential, 24/7 support via
call, text, or chat to anyone experiencing mental health distress or a life crisis; and
WHEREAS, designating September as Suicide Prevention Awareness Month gives our
community a dedicated opportunity to change the narrative surrounding mental health, share lifesaving resources, and remember those we have lost;
NOW, THEREFORE, I, Jessie Bellflowers, Mayor of the Town of Hope Mills, do
hereby proclaim September 2026 as Suicide Prevention Awareness Month in the Town of
Hope Mills. I call upon all citizens, businesses, schools, and healthcare agencies to engage in
honest conversations, support one another, and raise awareness of the 988 Lifeline.
This the 21st day of September, 2026

_________________________
Jessie Bellflowers, Mayor

TAB 2

TOWN OF HOPE MILLS
PROCLAMATION RECOGNIZING
FIRE PREVENTION WEEK 2026
WHEREAS, public safety and the protection of lives, property, and the
environment are paramount responsibilities of our government; and
WHEREAS, fire is a serious public safety concern both locally and
nationally, and homes are the locations where people are at the greatest risk from
fire; and
WHEREAS, technological advancements have integrated lithium-ion
batteries into everyday devices, including smartphones, tablets, laptops, power
tools, e-bikes, and scooters, providing valuable utility but introducing unique fire
hazards when damaged, used incorrectly, or charged improperly; and
WHEREAS, the National Fire Protection Association has announced the
theme for Fire Prevention Week 2026 as “Charge into Fire Safety: Safe
Charging Is a Superpower,” focusing on critical safety practices such as using
manufacturer-approved charging equipment, charging devices on hard and flat
surfaces rather than beds or couches, and monitoring devices for signs of swelling
or overheating; and
WHEREAS, proactive community education, regular maintenance of early
warning devices like smoke and carbon monoxide detectors, and clear household
emergency exit plans significantly reduce the risks associated with residential fires;
and
WHEREAS, our local first responders, firefighters, and emergency medical
personnel work tirelessly and risk their lives daily to protect our communities from
the devastating impacts of fire; and
WHEREAS, Fire Prevention Week is observed across North America to
commemorate the Great Chicago Fire of 1871 and to renew our collective
commitment to fire safety education and preventative action;
NOW, THEREFORE, I, Jessie Bellflowers, Mayor of The Town of Hope
Mills, do hereby proclaim October 4–10, 2026, as Fire Prevention Week. I urge
all residents to understand the potential hazards of rechargeable devices, practice

safe charging habits, test their home smoke alarms, and support the fire prevention
efforts of our local emergency services.
This the 21st day of September, 2026

_________________________
Jessie Bellflowers, Mayor

TAB 3

TO: Mayor, Board of Commissioners, and Town Manager
FROM: Michael C. Lopez (Chair), Veterans Affairs Committee
SUBJECT: Operationalizing Town Plans via the FY26 Veteran Initiatives Pilot

Executive Summary
The Veterans Affairs Committee requests a 12-month pilot approval for a centralized,
budget-neutral Veteran Resource Page. By utilizing FTCC student IT interns for
development, this initiative requires zero municipal funding and minimizes operational
strain on town staff.
Our 4-Initiative strategy directly executes the specific action steps mandated in the Town
Strategic Plan and Economic Development (ED) Strategy:
•

Operationalizing ED Strategy Goal 1.4 (Small Business Resources): The Veteran
Business Directory unites Hope Mills' ~40–50 fragmented, invisible veteran-owned
businesses into a single searchable municipal platform, directly driving local
business retention.

•

Operationalizing ED Strategy Goal 3.1 (Workforce Partnerships): The pilot links
career skill development pipelines and technical certifications from FTCC and
Methodist University directly to the municipal portal to retrain the local workforce.

•

Operationalizing Town Strategic Plan Goal 1 & 4 (Downtown Vibrancy & Culture):
The “Soldiers of the Rockfish” concept establishes a framework to preserve local
military history in coordination with the Historic Preservation Commission,
aligning directly with future downtown revitalization and tourism planning.

•

Operationalizing Town Strategic Plan Goal 5 (Smart Communication & Tech): The
automated Benefits Hub & Community Calendar provides digital gateways for
property tax relief and survivor benefits. It is self-updating, maximizing resource
access without increasing town staff workloads.

Accountable Success Metrics
We will evaluate the 12-month pilot using two clear, trackable metrics:
1. 30 local veteran businesses successfully validated and listed.
2. 200 intentional outbound click-throughs to state, federal, and educational
resource portals.

Hope Mills, NC
Veteran Affairs Committee
FY26-27 Strategic Initiatives
Members:
-Chair Michael C Lopez USA
-Vice Charlie Grimes USAF
-Member Ron Gosciniak USA
-VFW Post 10630 Walter
Saunders
-AML Post 32
-Board of Commissioners
Liaison Grilley Mithell

Presented by
Michael C Lopez (Chair)
[email protected]
Meeting Schedule
4th Thursday every month, 6:00 pm
Location
VFW Post 10630
3226 Davis Street, Hope Mills NC

Partners:
-American Veteran Owned Small
Business Association
-NC Military Business Center
-FSU Veterans Business Outreach
Center
-FTCC All American Veterans Center
-FTCC Small Business Administration
-Veteran Owned Businesses
-VFW Post 10630, AML Post 32
-Unaffiliated Veterans
-Hope Mills Chamber of Commerce

“A Bridge Between Our Veteran Community & Town Leadership”
www.townofhopemills.com/137/Veterans-Affairs-Committee

1

Mission Analysis
Facts
Demographics & Community Footprint
• Total Veterans: 2.4K residents (1.8K male / 600
female) — U.S. Census
• Local Engagement: ~550 affiliated with the local VFW
#10630 and AML #32
• Economic Impact: ~23 Veteran-Owned Businesses
(AVOSBA & Google Data)
Support Services & Economic Needs
• Disabled Care: ~872 to 996 disabled veterans (35%40% of local veteran population)
• Tax Relief Utilization: 746 disabled veterans utilizing
the property tax exemption — Tax Year 2025
• Employment Support: ~80 to 100 veterans actively
seeking employment (3.3% - 3.7% local veteran
unemployment rate)

Assumptions
• 75% to 85% of eligible disabled veterans are
successfully reached and utilizing local tax relief
benefits.
• Nearly 80% of local veterans are "unaffiliated" with
traditional local Veterans Service Organizations
(VSOs)

• Fewer than 1% of local veterans are currently
registered business owners.
• Up to 100 veterans actively looking for work
assumes a continuous need for localized job fairs,
resume assistance, or partnerships with regional
employers

“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

2

Mission
Overview

• Mandate:
Reviewed the Committee’s mandate assigned by
the Board of Commissioners in 2017.
• Goal:
Elevate support and resource accessibility for
the Veterans Community.
• Focus:
Actionable growth that integrates Veterans & their
Families into the Town’s economic and social
fabric.

The 4-Pillar Strategy

• 1. Economic Development: Supporting
Veteran business ownership & employment.
• 2. Awareness & Recognition: Honoring
Veterans service and local history.
• 3. Information Clearinghouse: Centralizing
critical benefits information for the Veterans
Community.
• 4. Support Underrepresented Groups: Create a
“Retire Here” webpage on the Town portal.

“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

3

The 4 Pillars (1 of 4)
Pillar 1 | Economic Development

• 1.1 Veteran Business Directory: Digital hub on the Town website linked to AVOBA;
partnering with Town Web Manager & Chamber of Commerce. (AMERICAN VETERAN OWNED BUSINESS
ASSOCIATION).

• 1.2 Veteran Entrepreneurial Guide: How to Establish a VOB. Digital resource leveraging
FSU Veterans Business Outreach Center no-cost resources.
• 1.3 Veteran Procurement Preference: Proposing a 5% price & Tie-breaker status for
SBA certified VOSB/SDVOSB for town contracts falling below state-mandated competitive
bidding thresholds. Link to NC Military Business Center Veterans to Govt Contracts.
• 1.4 Veteran Employment Training: Establish Career Skills & Technical Certifications –
Link FTCC All American Veterans Center to the municipal portal to facilitate career skills
development and technical certifications to support the ~100 Veterans seeking
employment.
“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

4

Example QR-Code Veteran Resource Link on
the Town’s Resource Page

1.1 Hope Mills Veteran Business Directory
Linked to American Veteran Owned Business Association

https://www.veteranownedbusiness.com/nc/cumberland/hope-mills

1.2 Entrepreneurial, 1.3 Contracts & 1.4
Employment

Veterans Business Outreach Center

Indexed by:
State,
County,
Town

NC Military Business Center

Veterans to Contracts

• Business Consulting
• Capital & Financial Counseling
• Free Business Mentors
• SBA Certification
• Business Counseling
• Seminars, Webinars &
Workshops
• Govt Contract Matching
• Proposal Support
• Match Force Portal
• Google Sponsored Career
Certificate Program
• DoD Sponsored Technical
Certification & Training

“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

5

Hope Mills NC Veteran Owned Businesses

(13)
AVOBA
Members
All American Pressure Washing, 5306 Woodpecker Dr. Hope Mill, NC 28348

Blue Falcon Investigations 4950 Cameron Rd, Hope Mills, NC 28348

Continental Service Company, 5529 Walking Trail Way, Hope Mills, NC 28348 Crystal’s Cleaning, 5655 Pope Street, Hope Mills, NC 28348
Dirty Weeds, Power Washing, Hope Mills, NC 28348
Gizmo’s Technologies, 309 Pageant Court, Hope Mills, NC 28348
Lore Lush Publishing, Pecan Grove Loop, Hope Mills, NC 28348
Mass Productions, 5516 Ballentine St., Hope Mills, NC 28348
N.C. Lawn Enforcement, N.C. Lawn Enforcement, Hope Mills, NC 28348
Renewed Hope Wellness Solutions, Hope Mills, NC 28348
Timm Transport and Logistics, Hope Mills, NC 28348

Pro Paint/Glass and Home Improvements, 3904 Fairbanks Ct, Hope
Mills, NC 28348
Ron’s Custom Trim, 3213 Tully Ln, Hope Mills, NC 28348

(10)
Non
AVOBA
Members
Veterans of America Roastery, 1412 Friar Rock Cir, Hope Mills NC 28348
Scent Wicks Candle Bar, 3109 N Main St, Hope Mills NC 28348
Dirtbag Ales Brewery & Taproom, 5435 Corporation Dr, Hope Mills NC 28348 Kiss Me Cakes Bakery and Dessert Shop, 4251 Legion Rd, Hope Mills NC
28348
Bath Snob, 3505 N Main St, Hope Mills NC 28348
TJ Robinson Life Center, 4221 Black Bridge Rd, Hope Mills NC 28348
Veteran Coaching Alliance, 5006 Legion Rd, Hope Mills, NC 28348
Veteran’s Equipment Rental & Services, 2731 Hope Mills Rd, Hope Mills
NC 28348
Legion Express Laundromat, 3530 Legion Rd, Hope Mills, NC 28348
Stroup Knives, Hope Mills, NC 28348

“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

The 4 Pillars (2 of 4)
Pillar 2 | Awareness & Recognition
• 2.1 Veteran Banner Program

Status: Approved/Ongoing

• 2.2 Military Gallery: Collaboration with Historical Preservation Committee
for a dedicated wing in the Town Museum to preserve our local military
legacy: “The Soldiers of the Rockfish: Valor, Duty, and Sacrifice”

“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

7

The 4 Pillars (3 of 4)

Pillar
Pillar 3 | Information
Clearinghouse

Create

Display

3.1 Veteran Benefit Sharing:
Create a centralized hub for
tax deductions, property
relief, and survivor
benefits on the Town
website

3.2 Veteran Community
Calendar: Display a realtime Integrated digital
calendar integrated with
VFW and AML on the Town
website.

“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

8

Example Information Clearinghouse Hub
on the Town’s Resource Page

3.1 Veteran Information Sharing
tax deductions, property relief, and
survivor
benefits.
NCDOR

Military Retirement

VA.GOV

MILVETS.NC.GOV

Survivor Benefits

Veterans Property
Tax Relief

3.2 Veteran Community
Calendar

VFW Post
#10630

AML Post
#32

• ~2.4K Hope Mills veterans
• ~80% are disconnected
• ~872-996 are disabled
• 746 utilized the property tax
exclusion (TY 2025)
• ~1% small business owners
• ~100 job searching
“A Bridge Between Our Veteran Community & Town Leadership”

9

Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

The 4 Pillars (4 of 4)
Pillar 4 | Underrepresented Groups
• 4.1 “Retire in Hope Mills NC” Webpage: Develop a dedicated section on the
municipal portal modeled after the communities below. Explore state
certification to establish the town as an official NC Retirement Community.
(NC has 18 State-Certified Retirement Communities):

• City of Asheboro Government Portal "Retire in Asheboro"
• City of Lumberton Municipal Website "NC Certified Retirement Community"
• Elizabeth City Government Portal
"Retire Here"
• Town of Edenton Government Portal "Retire Here"
“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

10

Hope Mills Lake

Example
Digital Welcome Packet
on the municipal portal
“A Bridge Between Our Veteran Community & Town Leadership”

Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented
Groups

Neighborhood
Schools

Parks, Lakes &
Recreation Centers

Faith-Based
Organizations

Youth
Development
Organizations

Neighborhood
Retail

Public
Safety

Executive Reserve
Skills Match

Community
Events

Public
Library

Civic
Organizations

Town YouTube
Channel

Town
Facebook

Healthcare

Master-Planned
Subdivisions

Local
Realtors

4.1 “Retire in Hope Mills, NC”. The
place where families live & grow.

11

Hope Mills, NC
Executive Reserve Skills Match
• The Dual Call-to-Action
Buttons:

• The Four Pillars Grid: see where you fit:

• “I Am a Retired Executive
(Join the Reserve)”
• “We Need Pro Bono
Expertise (Request a
Leader)”

• Local Businesses (Strategic planning,
operations, logistics, scaling)
• Local Schools (Mentorship, STEM/ technical
support, leadership seminars)
• Parks & Recreation (Project management,
community event logistics, trail planning)
• Municipal Government (Budget optimization,
tech infrastructure, process auditing)

“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

12

18 – NC Certified Retirement Communities
PIEDMONT REGION
7-COMMUNITIES
Asheboro
Randolph County

Eden
Rockingham County
High Point Area Guildford/
Davidson/ Randolph/
Forsyth Counties

MOUNTAIN REGION
3-COMMUNITIES
Lenior
Caldwell County
Marion
McDowell County
Mount Airy
Surry County

COASTAL/COASTAL PLAIN
REGION
8-COMMUNITIES
Carteret County
The Crystal Coast
Edenton
Chowan County
Elizabeth City
Pasquotank County

Laurinburg
Scotland County

Pittsboro
Chatham County

Lumberton
Robeson County

Reidsville
Rockingham County

New Bern
Craven County

Sanford
Lee County

Roanoke Rapids
Halifax County

Tarboro
Edgecombe County

Winterville
Pitt County

“Let’s make Hope Mills the next NC Certified Retirement Community 13
& be the first in Cumberland County”

Way Ahead
• Collaboration with community partners
VFW Post 10630
(9 JUL)

FSU Veterans Business
Outreach Center (14 JUL)

Hope Mills Chamber of Commerce

Methodist University Workforce Training
& Certification Program

Veteran Business Owners

AML Post 32
(10 AUG)

FTCC All American Veterans
Center (22 JUL)

American Veteran Owned Business
Association

NC Military Business Center
( 28 JUL)

Unaffiliated Veterans

• Approval from Board of Commissioners & support
from town officials
• Implementation / project management
Veteran Business Directory Link

Veteran Entrepreneurial Guide Link

Veteran Employment Training Link

Veteran Owned Business & Community
Partners Networking Events

Veteran Information Hub Link

Retire Here – Webpage

Veteran Banner Program

Retire Hope Mills NC Committee

• Plan the next Veteran Affairs Committee strategic initiative
“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

14

Strategic Partners
Municipal & Business Development
•Town of Hope Mills – Municipal
Oversight & Web Management

•Hope Mills Chamber of Commerce
– Local Business Integration
•NC Military Business Center
(NCMBC) – Government
Procurement & Contracts
•American Veteran Owned
Business Association (AVOBA) –
Digital Directory & Business
Verification

Veteran Service Organizations &
Community
•VFW Post 10630 – Local Veterans
of Foreign Wars
•American Legion (AML) Post 32 –
Local American Legion Chapter
•Hope Mills Veteran Business
Owners – Local Registered
Entrepreneurs'
•Unaffiliated Veterans – At-Large
Local Veteran Community (80% of
local population)

Education & Workforce Training
•Fayetteville Technical Community
College – All American Veterans
Center
•Fayetteville Technical Community
College – Small Business
Administration
•Fayetteville State University –
Veterans Business Outreach Center
(VBOC)
•Methodist University – (Veteran
Services & Workforce Certification)

“A Bridge Between Our Veteran Community & Town Leadership”
Economic Development, Awareness & Recognition, Information Clearinghouse, Support Underrepresented Groups

15

TAB 4

__

Meeting Date: September 21, 2026

AGENDA FORM

TO:

Chancer F. McLaughlin, Town Manager

FROM:

Ashley Wyatt, Town Clerk &
Emily Weidner, Planning/Economic
Development Director & Xavier Robinson, Town Planner

SUBJECT:

Public Hearing for Annexation A2026-005
+/- 685ft west of the intersection of Elk Rd. and Camden
Rd.

BACKGROUND INFORMATION:
At the August 3, 2026, regular meeting, the Board of Commissioners (BOC) of
the Town of Hope Mills voted to accept a petition for annexation. The clerk was
directed to investigate the sufficiency of the petition. The Clerk found the
application to be in order. On August 17, 2026, the Board of Commissioners
(BOC) approved resolution R2026-021 setting the public hearing date to
September 21, 2026, at Hope Mills Town Hall, 5770 Rockfish Rd, Room #120, on
the question of annexing the following described territory, requested by petition
filed pursuant to GS 160A-29 and GS 160A-58.1:
This property consists of a non-contiguous annexation of 9.25 +/- acres, PIN
0415-41-2540. Property belonging to South Woodland LLC, deed book 007201,
pg. 709, pg. 710, pg. 711, pg. 712, pg. 713, pg. 714, pg. 715, pg. 716, pg. 717.
STAFF RECOMMENDATION, IF APPLICABLE:
The Town of Hope Mills Staff recommends approval of the request.
RECOMMENDED MOTION:
If the Board of Commissioners so chooses:
Approve Annexation A2026-005 and authorize staff to begin the initial zoning
process to designate the property as R5 Residential District.
ATTACHMENTS:
• Annexation Ordinance A2026-005
• Application
• Map

•
•

Zoning Staff Report
Plan Review Memo

This agenda form has been reviewed
by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk
Development/Planning Administrator

Meeting Date: September 21, 2026

__

Initial & Date

EW

STAFF REPORT

DATE: 9/21/2026
CASE# South Woodland Properties
Planning Board Meeting: N/A
Hope Mills Board Meeting: 09/21/2026
Address: +/- 685ft west of the intersection
of Elk Rd. and Camden Rd.
REQUEST

The following memo outlines a staff request to begin the initial zoning process for a
parcel under consideration for annexation.
BACKGROUND

At the August 17, 2026, Board meeting, the
Hope Mills Board of Commissioners moved
to set the public hearing for the Resolution
R2026-021 for September 21, 2026. The
resolution is tied to the annexation petition
A2026-005 for the consideration of the
non-contiguous annexation of 9.25 +/- acres of
land located at +/- 685ft west of the intersection
of Elk Rd. and Camden Rd. The parcel in
question is tied to PIN 0415-41-2540. The Plan
Review staff has worked diligently with the
proposed developers to facilitate the submission
of this annexation. The location of the subject
property is illustrated in Exhibit “A.”

Exhibit “A” Aerial View

STAFF RECOMMENDATION/REQUEST

Please refer to the attached memorandum
from the Town of Hope Mills Plan Review
staff outlining recommendations from
Planning, Fire, Police, Public Works,
Stormwater and Inspections. Planning
staff is requesting authorization to begin
the initial zoning process to designate the
development under the R5 Residential
District. The recorded plat is illustrated in
Exhibit “B”

Exhibit “B” Recorded Plat

PLAN REVIEW MEMORANDUM
DATE:

September 21, 2026

TO:

Chancer F. McLaughlin – Town Manager

FROM:

Stephen F. Dollinger – Police Chief
Elisabeth Brown – Stormwater Administrator
Don Sisko – Public Works Director
Matt Cain – Fire Chief
Robert Carter – Fire Marshal
Kenny Tatum – Chief Building Official
Lamarco Morrison – Parks & Recreation Director
Emily Weidner – Planning/Economic Development Director

SUBJECT:
REQUEST:
REID:
SIZE:
LOCATION:

A2026-005
Annexation
0415412540000
9.25 +/- acres
+/- 685ft west of the intersection of Elk Rd. and Camden Rd.

POLICE DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objections
STORMWATER DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objection to annexation.
PUBLIC WORKS DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objection
FIRE DEPARTMENT:
Recommendation:
Comments:

APPROVAL
No objections

INSPECTIONS DEPARTMENT:
Recommendation:
APPROVAL
Comments:
Must meet all applicable NC State Building Codes.
PARKS & RECREATION:
Recommendation:
APPROVAL
Comments:
No objections.
PLANNING AND ZONING DEPARTMENT:
Recommendation:
APPROVAL
Comments:
Planning staff is requesting approval to begin the initial zoning process to designate the
site under the R5 Residential District.

THE

TOWN OF
HOPE MILLS
Development Projects
Annexation

Request to initially zone to R5 Residential District

Annexation Ordinance A2026-005
September 21, 2026

D E V E L O P M E N T

S E R V I C E S

Annexation Ordinance A2026-005
Background Information

•
•
•
•

•
•

Town of Hope Mills voted to accept the petition for a non-contiguous
annexation on August 3, 2026, submitted by South Woodland
Properties, LLC (applicant) & (owner).
Tied to PIN 0415-41-2540.
The property is 9.25 +/- acres.
The adjacent properties to the subject property are undeveloped lots.
To the north of the subject property is undeveloped land zoned R5A
Residential District. To the west and south of the subject property is
more undeveloped land zoned R10 Residential District. To the east of
the subject property is undeveloped land zoned C(P) Planned
Commercial District.
Access to the property will most likely be from Camden Road.
Board of Commissioners Approved Resolution R2026-021 on August
17, 2026, fixing the public hearing to today’s meeting, September 21,
2026.

Annexation Ordinance A2026-005
Background Information

SKETCH MAP

Annexation Ordinance A2026-005 Annexation

Staff Recommendation

Staff is requesting approval for the annexation request, with
authorization to initially zone the property as an R5 Residential District.

Annexation Ordinance: A2026-005

TAB 5

__

Meeting Date: September 21, 2026

AGENDA FORM

TO:

Chancer F. McLaughlin, Town Manager

FROM:

Ashley Wyatt, Town Clerk &
Emily Weidner, Planning/Economic
Development Director & Xavier Robinson,
Town Planner

SUBJECT:

Public Hearing for Annexation A2026-006
6529 Camden Road.

BACKGROUND INFORMATION:
At the August 3, 2026, regular meeting, the Board of Commissioners (BOC) of
the Town of Hope Mills voted to accept a petition for annexation. The clerk was
directed to investigate the sufficiency of the petition. The Clerk found the
application to be in order. On August 17, 2026, the Board of Commissioners
(BOC) approved resolution R2026-022 setting the public hearing date to
September 21, 2026, at Hope Mills Town Hall, 5770 Rockfish Rd, Room #120, on
the question of annexing the following described territory, requested by petition
filed pursuant to GS 160A-29 and GS 160A-58.1:
This property consists of a non-contiguous annexation of 4.25 +/- acres, PIN
0404-36-1008. Property belonging to Michael Waguespack, deed book 11959,
pg. 0587, pg. 0588, pg. 0589, pg. 0590.
STAFF RECOMMENDATION, IF APPLICABLE:
The Town of Hope Mills Staff recommends approval of the request.
RECOMMENDED MOTION:
If the Board of Commissioners so chooses:
Approve Annexation A2026-006 and authorize staff to begin the initial zoning
process to designate the property as C(P) Planned Commercial District with
Conditional Zoning.
ATTACHMENTS:
• Annexation Ordinance A2026-006
• Application

•
•
•

Map
Zoning Staff Report
Plan Review Memo

This agenda form has been reviewed
by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk
Development/Planning Administrator

Meeting Date: September 21, 2026

__

Initial & Date

EW

STAFF REPORT

DATE: 09/21/2026
CASE# Waguespack Annexation
Planning Board Meeting: N/A
Hope Mills Board Meeting: 09/21/2026
Address: 6529 Camden Rd.
REQUEST

The following memo outlines a staff request to begin the initial zoning process for a
parcel under consideration for annexation.
BACKGROUND

At the August 17, 2026, Board meeting, the
Hope Mills Board of Commissioners moved
to set the public hearing for the Resolution
R2026-022 for September 21, 2026. The
resolution is tied to the annexation petition
A2026-006 for the consideration of the
non-contiguous annexation of 4.25 +/- acres of
land located at 6529 Camden Road. The parcel
in question is tied to PIN 0404-36-1008. The
Plan Review staff has worked diligently with the
proposed developers to facilitate the submission
of this annexation. The location of the subject
property is illustrated in Exhibit “A.”
Exhibit “A” Aerial View
STAFF RECOMMENDATION/REQUEST

Please refer to the attached memorandum
from the Town of Hope Mills Plan Review
staff outlining recommendations from
Planning, Fire, Police, Public Works,
Stormwater and Inspections. Planning
staff is requesting authorization to begin
the initial zoning process to designate the
development under the C(P) Planned
Commercial District with Conditional
Zoning. The recorded plat is illustrated in
Exhibit “B”

Exhibit “B” Recorded Plat

PLAN REVIEW MEMORANDUM
DATE:

September 21, 2026

TO:

Chancer F. McLaughlin – Town Manager

FROM:

Stephen F. Dollinger – Police Chief
Elisabeth Brown – Stormwater Administrator
Don Sisko – Public Works Director
Matt Cain – Fire Chief
Robert Carter – Fire Marshal
Kenny Tatum – Chief Building Official
Lamarco Morrison – Parks & Recreation Director
Emily Weidner – Planning/Economic Development Director

SUBJECT:
REQUEST:
REID:
SIZE:
LOCATION:

A2026-006
Annexation
0404361008000
4.25 +/- acres
6529 Camden Road.

POLICE DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objections
STORMWATER DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objections to annexation.
PUBLIC WORKS DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objections
FIRE DEPARTMENT:
Recommendation:
Comments:

APPROVAL
No objections

INSPECTIONS DEPARTMENT:
Recommendation:
APPROVAL
Comments:
Must meet all applicable NC State Building Codes.
PARKS & RECREATION:
Recommendation:
APPROVAL
Comments:
No objection.
PLANNING AND ZONING DEPARTMENT:
Recommendation:
APPROVAL
Comments:
Planning staff is requesting approval to begin the initial zoning process to designate the
site under the C(P) Planned Commercial District with Conditional Zoning.

THE

TOWN OF
HOPE MILLS
Development Projects
Annexation

Request to Initially Zone to C(P) Planned Commercial District with Conditional Zoning

Annexation Ordinance A2026-006
September 21, 2026

D E V E L O P M E N T

S E R V I C E S

Annexation Ordinance A2026-006
Background Information

•
•
•
•

•
•
•

Town of Hope Mills voted to accept the petition for a non-contiguous annexation
on August 3, 2026, submitted by Michael Waguespack (applicant) & (owner).
Tied to PIN 0404-36-1008
The property is 4.25 +/- acres
The adjacent properties to the subject property are zoned RR (Rural
Residential) and C(P) Planned Commercial. To the east of the subject property
is Kingdom Church, zoned RR. To the west is residential housing zoned RR. To
the south is Grace Tabernacle Christian Center zoned RR. To the north of the
subject property is residential housing zoned RR, and there is also an empty lot
zoned C(P) Planned Commercial.
Access to the property will most likely be from Camden Road.
Board of Commissioners Approved Resolution R2026-022 on August 17, 2026,
fixing the public hearing to today’s meeting, September 21, 2026.
Staff is requesting authorization to proceed with initially zoning the property
under C(P) Planned Commercial with Conditional Zoning.

Annexation Ordinance A2026-006
Background Information

SKETCH MAP

Annexation Ordinance A2026-006 Annexation

Staff Recommendation

Staff is requesting approval for the annexation request with
authorization to proceed with initially zoning the property under C(P)
Planned Commercial District with Conditional Zoning.

Annexation Ordinance: A2026-006

TAB 6

__

Meeting Date: September 21, 2026

AGENDA FORM

TO:

Chancer F. McLaughlin, Town Manager

FROM:

Ashley Wyatt, Town Clerk &
Emily Weidner, Planning/Economic
Development Director & Xavier Robinson,
Town Planner

SUBJECT:

Public Hearing for Annexation A2026-007
Property directly abuts the rear property line of 6056 &
6076 Waldos Beach Rd. Access easement to the
property is directly south of 6076 Waldos Beach Rd.
South property line runs parallel with I-295 N for +/- 2100
ft.

BACKGROUND INFORMATION:
At the August 3, 2026, regular meeting, the Board of Commissioners (BOC) of
the Town of Hope Mills voted to accept a petition for annexation. The clerk was
directed to investigate the sufficiency of the petition. The Clerk found the
application to be in order. On August 17, 2026, the Board of Commissioners
(BOC) approved resolution R2026-023 setting the public hearing date to
September 21, 2026, at Hope Mills Town Hall, 5770 Rockfish Rd, Room #120, on
the question of annexing the following described territory, requested by petition
filed pursuant to GS 160A-29 and GS 160A-58.1:
This property consists of a non-contiguous annexation of 40.70 +/- acres, PIN
9494-62-3751. Property belonging to the estate of Barbara M. Johnson, deed
book 1146, pg. 168, pg. 169, pg.170.
STAFF RECOMMENDATION, IF APPLICABLE:
The Town of Hope Mills Staff recommends approval of the request.
RECOMMENDED MOTION:
If the Board of Commissioners so chooses:
Approve Annexation A2026-007 and authorize staff to begin the initial zoning
process to designate the property as R7.5 Residential District.

Meeting Date: September 21, 2026

__
ATTACHMENTS:
• Annexation Ordinance A2026-006
• Application
• Map
• Zoning Staff Report
• Plan Review Memo
This agenda form has been reviewed
by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk
Development/Planning Administrator

Initial & Date

EW

PLAN REVIEW MEMORANDUM
DATE:

September 21, 2026

TO:

Chancer F. McLaughlin – Town Manager

FROM:

Stephen F. Dollinger – Police Chief
Elisabeth Brown – Stormwater Administrator
Don Sisko – Public Works Director
Matt Cain – Fire Chief
Robert Carter – Fire Marshal
Kenny Tatum – Chief Building Official
Lamarco Morrison – Parks & Recreation Director
Emily Weidner – Planning/Economic Development Director

SUBJECT:
REQUEST:
REID:
SIZE:
LOCATION:

A2026-007
Annexation
9494623751000
40.70 +/- acres

Property directly abuts the rear property line of 6056 & 6076 Waldos Beach Rd. Access easement
to the property is directly south of 6076 Waldos Beach Rd. South property line runs parallel with I295 N for +/- 2100 ft.

POLICE DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objections.
STORMWATER DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objections.
PUBLIC WORKS DEPARTMENT:
Recommendation:
APPROVAL
Comments:
No objections.
FIRE DEPARTMENT:
Recommendation:
Comments:

APPROVAL
No objections.

INSPECTIONS DEPARTMENT:
Recommendation:
APPROVAL
Comments:
Must meet all applicable NC State Building Codes.
PARKS & RECREATION:
Recommendation:
APPROVAL
Comments:
No objections.
PLANNING AND ZONING DEPARTMENT:
Recommendation:
APPROVAL
Comments:
Planning staff is requesting approval to begin the initial zoning process to designate the
site under the R7.5 Residential District.

STAFF REPORT

DATE: 09/21/2026
CASE# Terravest Annexation
Planning Board Meeting: N/A
Hope Mills Board Meeting: 09/21/2026
Address: Property directly abuts the rear property
line of 6056 & 6076 Waldos Beach Rd. Access
easement to the property is directly south of 6076
Waldos Beach Rd. South property line runs parallel
with I-295 N for +/- 2100 ft.

REQUEST
The following memo outlines a staff request to begin the initial zoning process for a parcel under
consideration for annexation.
BACKGROUND
At the August 17, 2026, Board meeting, the
Hope Mills Board of Commissioners moved
to set the public hearing for the Resolution
R2026-023 for September 21, 2026. The
resolution is tied to the annexation petition
A2026-007 for the consideration of the
non-contiguous annexation of 40.70 +/- acres of
land. The property directly abuts the rear property
line of 6056 & 6076 Waldos Beach Rd. Access
easement to the property is directly south of 6076
Waldos Beach Rd. South property line runs parallel
with I-295 N for +/- 2100 ft. The parcel in question
is tied to PIN 9494-62-3751. The Plan Review staff
has worked diligently with the proposed developers
to facilitate the submission of this annexation. The
location of the subject property is illustrated in
Exhibit “A.”

Exhibit “A” Aerial View

STAFF RECOMMENDATION/REQUEST
Please refer to the attached memorandum
from the Town of Hope Mills Plan Review
staff outlining recommendations from
Planning, Fire, Police, Public Works,
Stormwater and Inspections. Planning
staff is requesting authorization to begin
the initial zoning process to designate the
development under the R7.5 Residential District.
The recorded plat is illustrated in Exhibit “B”

Exhibit “B” Recorded Plat

THE

TOWN OF
HOPE MILLS
Development Projects
Annexation

Request to Initially Zone to R7.5 Residential District

Annexation Ordinance A2026-007
September 21, 2026

D E V E L O P M E N T

S E R V I C E S

Annexation Ordinance A2026-007
Background Information

• Town of Hope Mills voted to accept the petition for a noncontiguous annexation on August 3, 2026, submitted by the
Estate of Barbara M. Johnson (applicant) & (owner).
• Tied to PIN 9494-62-3751
• The property is 40.70 +/- acres
• The adjacent properties to the subject property are developed
and undeveloped land for residential housing zoned RR (Rural
Residential).
• Access to the property will most likely be from Waldos Beach
Rd.
• Board of Commissioners Approved Resolution R2026-023 on
August 17, 2026, fixing the public hearing to today’s meeting,
September 21, 2026.
• Staff is requesting authorization to proceed with initially zoning
the property under R7.5 Residential District.
Annexation Ordinance A2026-007
Background Information

SKETCH MAP

Annexation Ordinance A2026-007 Annexation

Staff Recommendation

Staff is requesting approval for the annexation request with
authorization to proceed with initially zoning the property under R7.5
Residential District.

Annexation Ordinance: A2026-007

TAB 7

MAYOR PRO TEM
Hope Page

TOWN BOARD
Cynthia Hamilton
Grilley Mitchell
Bryan Marley
Lisa Tremmel

TOWN MANAGER
Chancer McLaughlin

TOWN CLERK
Ashley Wyatt

MAYOR
Jessie Bellflowers

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS
Meeting Agenda –August 17, 2026
7:00 p.m. Regular Meeting
Mayor Bellflowers called the meeting to order at 7:01 PM and welcomed those in attendance.
STAFF PRESENT
Town Manager Chancer McLaughlin, Town Clerk Ashley Wyatt, Deputy Town Clerk Coronda
Regan, Police Chief Stephen Dollinger, Deputy Police Chief Derwin Brayboy, Planning Director
Emily Weidner, Town Planner Xavier Robinson, Finance Director Brittany McLaurin, Public
Works Director Don Sisko, Parks and Recreation Director Lamarco Morrison, Parks and
Recreation Assistant Director Meghan Freeman, Parks and Recreation Special Events Coordinator
Megan Mereness, Human Resources Director Leeanne Carlucci, and Town Attorney Dan Hartzog.
PLEDGE OF ALLEGIANCE
Eagle Scout Wyatt White led the Pledge of Allegiance.
APPROVAL OF AGENDA – ADDITIONS OR DELETIONS
The Board discussed additions to the agenda. Under Item 7, Discussion, the following items were
added:
A. Town Financial Report and Outlook
B. Vacant Personnel Positions
C. Safety Manual Amendment
Commissioner Grilley Mitchell made a motion to approve the agenda as amended. Mayor Pro Tem
Hope Page seconded the motion. Motion carried unanimously.
BOARD MEMBER COMMENTS
Commissioner Cynthia Hamilton welcomed those attending in person and online.
Commissioner Grilley Mitchell welcomed those attending in person and online and encouraged
everyone to remain safe and hydrated during the heat. Commissioner Mitchell addressed a
previous request from a citizen for an apology and stated that he did not believe the matter had
been properly addressed.

Regular Meeting
August 17, 2026

Commissioner Lisa Tremmel welcomed those in attendance and stated that it was a privilege to
attend the Cop Out Drop Out graduation. She noted the 13 participants and the positive changes
described by the Police Officers during the presentation of awards. Commissioner Tremmel
stated that the program should continue year after year and congratulated Police Chief Dollinger
and his officers for putting on a wonderful program and for the difference they had made in the
lives of the young people.
Mayor Pro Tem Hope Page welcomed those in attendance and online and commented on the Cop
Out, Not Drop Out program, noting the participants’ achievements, perseverance, and leadership.
She also reported attending the 2026 United Way Meal Packing Event and noted the Hope Mills
Police Department for being named a finalist in the 2026 Fayetteville Community’s Choice
Awards.
Mayor Bellflowers encouraged citizens to attend Coffee with the Cumberland County
Commissioners at 8:00 a.m. on Wednesday, August 19, at the EOC Public Safety Building. He
thanked those who participated in the United Way Meal Packing Event and stated that he was
unable to attend due to convocation. Mayor Bellflowers also spoke about attending the
Celebration of Life for Staff Sergeant Michael Emerald Swinton at Southview Baptist Church,
who was tragically killed in Iraq, and stated that his life and sacrifice would not be forgotten.
PRESENTATIONS
Proclamation Recognizing Patriot Day and National Day of Service and Remembrance
Mayor Bellflowers read the proclamation recognizing September 11, 2026, as Patriot Day and
National Day of Service and Remembrance in to the record.
Proclamation Recognizing Unity Day
Mayor Pro Tem Hope Page read the proclamation recognizing August 28, 2026, as Unity Day in
the Town of Hope Mills promoting unity, equality, and community into the record.
Eagle Scouts Lake Project
Wyatt White presented his proposed Eagle Scout project to restore and repaint the Hope Mills
Lake marquee, with work anticipated to begin in September. The project would be funded and
completed by the Scout group.
Cumberland County Community Development CAPER presentation
Cumberland County Community Development Director Ray Emanuel presented an update on the
FY 2026 Consolidated Annual Performance and Evaluation Report (CAPER) and made herself
available for any questions.
Special Event Planning FY26-27 Parks and Recreation
Meghan Freeman and Megan Mereness presented upcoming Parks and Recreation events,
including Trunk or Treat, Christmas activities, Cottontail Trail, Trucks and Stuff, and
Independence Day activities.

Regular Meeting
August 17, 2026

Discussion was held regarding combining the Christmas at the Lake tree lighting with the
Christmas Parade of Lights following positive feedback from the previous year.
For 2027 Independence Day activities, the parade, kickoff, and fireworks would be scheduled for
Saturday, July 3, with a rain date of Sunday, July 4.
PUBLIC HEARING
Town Planner Xavier Robinson presented rezoning case ZNG-004-26, submitted by Hope Mills
Methodist Church, requesting the rezoning of 1.49 acres located at 4955 Legion Road from R15
Residential to O&I Office and Institutional.
Mr. Robinson reviewed the surrounding residential properties, available water and sewer access,
and the property’s designation as low-density residential under the Southwest Cumberland Land
Use Plan. He stated that while the request was not consistent with the current Land Use Plan,
O&I zoning was compatible with the surrounding residential area. The request would allow
office use within the second existing building on the property with no changes to the property’s
infrastructure.
Mayor Bellflowers called for a motion to open the public hearing. Commissioner Bryan Marley
made the motion, seconded by Commissioner Grilley Mitchell. The motion passed. Mayor
Bellflowers declared the public hearing open.
Mayor Bellflowers asked if anyone wished to speak in opposition to or in support of ZNG-00426. No one spoke in opposition or support.
Commissioner Grilley Mitchell made a motion to close the public hearing, seconded by
Commissioner Bryan Marley. The motion passed, and Mayor Bellflowers declared the public
hearing closed.
Motion by Mayor Pro Tem Page to approve rezoning case ZNG-004-26 was seconded by
Commissioner Mitchell. The motion passed.
PUBLIC COMMENTS
Mr. Belcher
Mr. Belcher, representing the Cumberland County Beekeepers Association, suggested duck
crossing signs, bike lanes, designated motorcycle and scooter parking, and opportunities to
partner with The Hive to provide local honey and educational beekeeping activities.
John Martinson
Mr. Martinson spoke regarding the Town’s change from two-year to four-year terms of office.
Mr. Martinson requested that the Board place an item on its next agenda to change the terms for
the Mayor and Commissioners back to two years.
MAYOR’S RECOGNITION OF CITIZEN CORRESPONDENCE
Tanya McFadden
Regular Meeting
August 17, 2026

Mayor Bellflowers recognized two emails submitted to the Board by citizen Tanya McFadden on
June 16 and August 7. He read portions of the correspondence regarding unity in conducting
Town business and the importance of applying consistent standards of accountability to the
Mayor and Commissioners.
Carla Guzman
Mayor Bellflowers acknowledged correspondence received from Carla Guzman regarding traffic
safety along the Hope Mills Road corridor. Town Clerk Ashley Wyatt read the correspondence
into the record, which requested coordination between the Town of Hope Mills and the City of
Fayetteville regarding traffic enforcement and increased patrol presence near the municipal
boundary.
CONSENT AGENDA
Consideration and Approval of Minutes – June 15, 2026 Special Budget Workshop Meeting,
June 22, 2026 Special Meeting, August 3, 2026 Special Meeting, and August 3, Regular Meeting
Consideration and Approval of Closed Session Minutes- June 8, 2026 and July 27, 2026
Acceptance of Monthly Financials – June and July 2026
Adoption of Resolution R2026-021 fixing a date for a public hearing on the question of
annexation
Adoption of Resolution R2026-022 fixing a date for a public hearing on the question of
annexation
Adoption of Resolution R2026-023 fixing a date for a public hearing on the question of
annexation
Consideration of acceptance of a contiguous Annexation Request of 6.23 acres of land into the
Town Limits A2026-008 and to adopt Resolution R2026-024 directing Clerk to investigate the
sufficiency of the petition
Adoption of Resolution R2026-025 to Declare Certain Town Property as Surplus and Authorize
Disposal
Nomination and Appointment of Walter Saunders to the Veterans Affairs Committee
Acceptance of Witt O’Brien Mid Second Quarter Report
Commissioner Grilley Mitchell made motion to approve Consent Agenda Items A through J.
Commissioner Cynthia Hamilton seconded the motion. The motion was approved unanimously.

Regular Meeting
August 17, 2026

DISCUSSION
Financial Report and Outlook – Finance Director Brittany McLaurin
Ms. McLaurin presented the Town Financial Report and Outlook. She reported that, as of August
17, the Town had approximately $3.3 million in unrestricted cash and investments available for
use and had collected approximately $212,000 in other General Fund revenues since July 1,
representing less than 1% of annual General Fund revenue. She stated that the Town’s primary
revenue source is property taxes, with a collection rate exceeding 99%, and that significant
property tax revenue is not anticipated until December.
Ms. McLaurin reported that public safety accounts for 66% of Town spending, with
approximately 50% attributed to the Police Department and 16% to the Fire Department. She
explained that the Town began the fiscal year approximately $1.5 million short due to a
reduction in the General Fund reserve during FY 2024-2025.
Ms. McLaurin outlined measures being implemented to conserve cash, including reviewing
contracts and vacancies, monitoring spending, limiting discretionary expenditures, and restricting
non-essential travel, training, purchases, events, and professional services. She recommended
temporarily pausing the filling of vacant positions, including certain positions within public
safety, unless an exception is approved based on operational necessity or public safety need. She
further recommended continuing spending conservation measures and deferring non-critical
expenditures until the Town’s cash position improves.
Vacant Personnel Positions – Human Resource Director Leeanne Carlucci
Human Resources Director Leeanne Carlucci presented the Town’s current vacant regular
positions. She reported vacancies for three firefighters, two police officers, including one task
force officer and one captain, two part-time recreation leaders, and one part-time Administration
receptionist. She noted that the recreation leader positions were vacant prior to the hiring freeze
and had been authorized to be filled. Ms. Carlucci clarified that the third firefighter vacancy
occurred on July 2.
Fire Chief Matthew Cain explained that the three firefighter vacancies resulted from one
employee being unable to obtain EMT certification within the required timeframe, one
previously frozen position, and one employee leaving for a neighboring municipality.
Mayor Jessie Bellflowers stated that the maintenance position was filled prior to July 1 to
provide an operator for the tractor purchased for use at the former golf course.
Finance Director Brittany McLaurin summarized the current vacancies and asked the Board to
consider minimum staffing requirements, operational needs, emergency response, and hiring
costs when determining whether positions should be filled. During discussion, Ms. McLaurin
reported that the Town had approximately $3.3 million available and had spent approximately
$4.1 million in General Fund operational costs since July 1. She stated that major expenditures
included payroll, contractual obligations, and a $680,000 debt payment. Bi-weekly payroll was
approximately $425,000, or approximately $850,000 per month. Discussion continued regarding
the vacant positions and the hiring freeze. It was clarified that two firefighters and two part-time

Regular Meeting
August 17, 2026

recreation leader positions were vacant prior to July 1, while the remaining vacancies occurred
after July 1.
The Board discussed prioritizing vacancies based on operational and public safety needs. The
three firefighter vacancies were identified as mission critical due to staffing requirements and the
potential impact on overtime costs.
Mayor Jessie Bellflowers requested Board consensus to continue recruitment and fill all three
firefighter positions. The Board agreed to proceed with filling the three firefighter positions, with
the remaining vacant positions to remain frozen at that time.
Commissioner Lisa Tremmel asked whether the Town’s financial position had become more
critical since the Board’s briefing approximately two weeks earlier.
Finance Director Brittany McLaurin confirmed that it had, explaining that expenditures
continued with no revenues coming in to cover current operating costs. She reiterated that the
approximately $212,000 collected represented less than 1% of the Town’s budgeted revenues
and stated that the financial position would continue to decline without the additional revenue.
Commissioner Grilley Mitchell emphasized the importance of maintaining critical positions and
ensuring the Town is financially prepared to respond to a major natural disaster and meet the
needs of the community.
Finance Director Brittany McLaurin stated that the approximately $4.1 million spent since July 1
primarily consisted of payroll, contractual obligations, a 2.5% COLA, and unplanned emergency
expenses, including HVAC and vehicle repairs. She discussed reviewing the Town’s multi-year
contracts and transitioning, where possible, toward one-year agreements aligned with the fiscal
year.
Mayor Jessie Bellflowers stated that the Town had begun the initial budget workshop process for
FY 2027-2028 and emphasized the need to review approximately $2.2 million in contracts and
move away from long-term agreements where possible. He also discussed reducing Boardrelated training, travel, and event expenses and stated that he would not attend the N.C. Mayors
Association Fall Membership Meeting on September 16-17 in Beaufort in order to conserve
Town funds. He emphasized that spending reductions should begin with the Board and the
Town’s senior leadership. The Board discussed limiting Town-funded attendance at community
events and trainings.
Mayor Jessie Bellflowers noted that the Town would continue funding required memberships,
including the North Carolina Mayors Association and the North Carolina League of
Municipalities.
Commissioner Cynthia Hamilton discussed the Power Breakfast and noted that the Town’s table
had already been paid in full for the year. She suggested reconsidering the expense for the
following year if it does not directly benefit the Town.

Regular Meeting
August 17, 2026

Commissioner Grilley Mitchell recommended suspending all unnecessary spending that would
result in a cost to the Town, particularly training and unnecessary travel, due to the Town’s
current financial climate.
Police Chief Dollinger discussed Police Department staffing and budget concerns. He stated that
the Police Department accounting for approximately 50% of the Town’s budget was normal for
municipal law enforcement due to the size of the department and its 24-hour operations. He
stated that the task force officer works with the DEA and generates asset forfeiture funds, which
are used to help relieve the Town’s budget. He also reported that the Department had received
approximately $320,000 worth of free equipment from the military during the previous two
months to help relieve the budget. He further emphasized that every position within the Police
Department is critical to public safety.
Discussion continued regarding two patrol vacancies and the process for filling positions through
internal assignments and promotions. The Board also discussed the role of Human Resources in
personnel actions and the importance of maintaining communication and appropriate HR
involvement throughout the process.
Attorney Dan Hartzog noted that that all internal policies should be followed regarding positions.
Commissioner Bryan Marley made a motion to approve the Finance Director’s
recommendations. Commissioner Grilley Mitchell seconded the motion. Commissioner Marley
subsequently amended his motion to include the Town Manager’s recommendation allowing the
Town Manager to address critical positions when necessary. The motion carried. The Finance
Director’s recommendations were approved, with the inclusion of allowing the Town Manager to
address critical positions as necessary without having to come back to the board.
Safety Manual Amendment-Human Resource Director Leeanne Carlucci
Human Resources Director Leeanne Carlucci presented proposed amendments to the Town’s
Safety Manual. She stated that the amendments clarified responsibilities, strengthened accident
investigation and documentation procedures, established a review process for temporary driving
restrictions, and clarified that safety review and employee discipline are separate processes.
Ms. Carlucci stated that the Town already had a Safety Committee and explained that the
amendments included revised language, additions, and removal of certain provisions. She noted
that the disciplinary provisions were being removed from the Safety Manual because those
matters were already addressed in the Personnel Policy.
Board members requested a redline version showing the proposed changes compared with the
existing Safety Manual.
It was the consensus of the board to table this item to a future meeting, pending further review.
NEW BUSINESS

Regular Meeting
August 17, 2026

ITEM A. Consideration and Approval of the Personnel Policy Amendment and Resolution
R2026-026
Human Resources Director Leeanne Carlucci presented the proposed Personnel Policy
amendment regarding holiday pay for non-exempt employees.
Commissioner Bryan Marley moved to approve Resolution R2026-026. Commissioner Grilley
seconded. The motion carried.
ITEM B. Approval of Network Maintenance Service Agreement with High Country
Computers LLC
Finance Director Brittany McLaurin presented the Network Maintenance Service Agreement
with High Country Computers LLC for the period of July 1, 2026 through June 30, 2027. She
stated that the agreement provides network and IT services for the entire Town and is necessary
for continued operations. Ms. McLaurin explained that the one-year agreement includes a not-toexceed amount of $80,000 to control costs and limit hours billed under the hourly rate. She stated
that the amount was based on the Town’s average expenditures with the vendor over the
previous three years and confirmed that the expense was included in the current budget.
Mayor Pro Tem Hope Page moved to approve the Network Maintenance Service Agreement
with High Country Computers LLC for the period of July 1, 2026 through June 30, 2027, with a
contract amount not to exceed $80,000. Commissioner Cynthia Hamilton seconded. The motion
carried.
ITEM C. Approval of ForceMetrics Software as a Service Agreement Amendment
Police Chief Dollinger presented an amendment to the ForceMetrics Software as a Service
Agreement that would reduce the first-year contract amount from $34,000 to $22,000, resulting
in a $12,000 savings. He stated that the contract had been included in the budget and that the
reduced amount resulted from renegotiation before the agreement was submitted for signature.
During discussion, it was clarified that the original agreement was for three years, with the
amendment changing only the first-year cost.
The Board discussed the contract approval and execution process after learning that the threeyear agreement was executed.
The Town Attorney stated that the matter would need to be reviewed.
Commissioner Grilley Mitchell moved to table Item C pending a complete review by the Town
Attorney. Commissioner Cynthia Hamilton seconded the motion. The motion carried.
ITEM D. Consideration and Approval of Budget Amendment No. 5 – Police Cadet
Training
The Board considered Budget Amendment No. 5 in the amount of $1,188. Staff recommended
appropriating $1,188 in restricted donated funds to the Hope Mills Police Department for the
continued operation of the Cop Out Not Drop Out Summer Program, consistent with the donor’s
intended purpose.
Regular Meeting
August 17, 2026

Commissioner Grilley Mitchell moved to approve Budget Amendment No. 5 in the amount of
$1,188 for the Cop Out Drop Out Summer Program. Commissioner Cynthia Hamilton seconded
the motion. The motion carried.
ITEM E. Consideration and Approval of Budget Amendment No. 6 – Police Department
The Board considered Budget Amendment No. 6 in the amount of $15,662.
Staff recommended authorizing the use of $15,662 in asset forfeiture funds for the purchase and
installation of emergency equipment necessary to place two undercover law enforcement
vehicles into service.
Commissioner Grilley Mitchell moved to approve Budget Amendment No. 6 in the amount of
$15,662. Commissioner Bryan Marley seconded the motion. The motion carried.
ITEM F. Consideration and Approval of Budget Amendment No. 33 – Walking Trail
Repair Project
The Board considered Budget Amendment No. 33 reversing the unused FY 2025-2026
appropriation of $430,000 for the Walking Trail Repair Project. It was explained that the funds
had been appropriated in the previous fiscal year but were not spent because the project had not
yet begun. The $430,000 appropriation would therefore be reversed, with funding for the project
to be addressed separately.
Commissioner Bryan Marley moved to approve Budget Amendment No. 33, reversing the
unused FY 2025-2026 appropriation of $430,000 for the Walking Trail Repair Project.
Commissioner Grilley Mitchell seconded the motion. The motion carried.
ITEM G. Consideration and Approval of Budget Amendment No. 7 in the Amount of
$309,000 – Walking Trail Repair/Construction
The Board considered Budget Amendment No. 7 in the amount of $309,000 for the Walking
Trail Repair/Construction Project. It was explained that the appropriation included the approved
contract amount plus a 10% contingency.
Discussion was held regarding potential additional costs if unforeseen conditions were
discovered during the project. It was clarified that any costs exceeding the approved contingency
would be subject to the Town’s procurement policies and would require a change order to be
brought before the Board for approval before additional work could proceed.
Commissioner Bryan Marley moved to approve Budget Amendment No. 7 in the amount of
$309,000 for the Walking Trail Repair/Construction Project. Commissioner Grilley Mitchell
seconded the motion. The motion carried.
Prior to entering Closed Session, Town Attorney Dan Hartzog Jr. informed the Board that he had
reviewed the ForceMetrics contract and determined that it was not binding because it had not
been pre-audited.

Regular Meeting
August 17, 2026

CLOSED SESSION CALLED PURSUANT TO NCGS 143-318.11(A)(3) ATTORNEY
CLIENT PRIVILEGE AND NCGS 143-318.11(A)(6) PERSONNEL
Motion to enter Closed Session pursuant to NCGS 143-318.11(A)(3) to consult with the attorney
on matters within the attorney-client privilege, NCGS 143-318.11(A)(6) to discuss personnel
matters, and NCGS 143-318.11(A)(5) to discuss the acquisition of real property was made by
Mayor Pro Tem Page and seconded. The motion carried unanimously.
The Board returned from Closed Session and reconvened in Open Session at 10:14 pm.
Following the closed session, Mayor Pro Tem Hope Page moved to seal the minutes of the
closed session until such time as the release of the information would no longer frustrate the
purpose of the closed session, noting that no action was taken during the closed session. The
motion passed.
ADJOURNMENT
Seeing no additional business to come before the board, the meeting was adjourned at 10:14 pm.
Motion by Commissioner Mitchell, seconded by Commissioner Cynthia Hamilton, and carried
unanimously to adjourn the meeting.
ADOPTED this 21st Day of September 2026.

ATTEST:
_____________________________
Ashley Wyatt, MMC Town Clerk

Regular Meeting
August 17, 2026

_____________________________________
Jessie Bellflowers, MAYOR

MAYOR PRO TEM
Hope Page

TOWN BOARD
Cynthia Hamilton
Grilley Mitchell
Bryan Marley
Lisa Tremmel

TOWN MANAGER
Chancer McLaughlin

TOWN CLERK
Ashley Wyatt

MAYOR
Jessie Bellflowers

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS
Meeting Minutes – August 24, 2026
6:00 p.m. Special Meeting
Mayor Bellflowers called the meeting to order at 6:00 pm and welcomed those in attendance.
STAFF PRESENT
Town Manager Chancer McLaughlin, Town Clerk Ashley Wyatt, Planning Director Emily
Weidner, Finance Director Brittany McLaurin, Human Resource Director Leeanne Carlucci,
Police Chief Stephen Dollinger, Deputy Police Chief Derwin Brayboy, and Public Works Director
Don Sisko
ABSENT:
Town Attorney Dan Hartzog Jr absent from open session
PLEDGE OF ALLEGIANCE
Mayor Bellflowers led the Pledge of Allegiance and gave a tribute to former Commissioner Jerry
Legge who passed away the day before.
APPROVAL OF AGENDA
Commissioner Grilley Mitchell moved to approve the agenda as presented. Mayor Pro Tem Hope
Page seconded the motion. The motion carried unanimously.
CONSIDERATION AND APPROVAL OF FY 2026–2027 INSURANCE RENEWAL AND
BUDGET AMENDMENT #8 IN THE AMOUNT OF $26,516 FOR PROPERTY,
LIABILITY, AND WORKERS' COMPENSATION INSURANCE
Finance Director Brittany McLaurin presented Budget Amendment #8, explaining that the town's
adopted budget fell short of covering the full cost of its FY 2026–2027 workers' compensation
and property and liability insurance renewals. The amendment of $26,516 would cover the
shortfall, and payment would be issued the following morning upon approval.
Board members confirmed that the invoices, which were past their due dates, had been
communicated to the insurer, who was aware of the pending approval process.
Motion to approve the FY 2026–2027 Insurance Renewal and Budget Amendment #8 in the
amount of $26,516 for property, liability, and workers' compensation insurance was made by
Commissioner Mitchell and seconded by Commissioner Marley. The motion carried
unanimously.
Special Meeting
August 24, 2026

DISCUSSION
VACANT TOWN POSITIONS
Discussion of vacant positions was incorporated into the Finance Director's presentation under
Item 3b, per board consensus.
TOWN FINANCE REPORT AND OUTLOOK PRESENTATION - FINANCE
DIRECTOR PRESENTATION
Finance Director McLaurin presented the town's current cash flow outlook through December
2026 which must cover all operational expenses — including biweekly payroll, accounts payable
averaging $450,000 per month, and other contractual obligations — until property tax
distributions were received in December. The projected cash outflow through December was
approximately $6.18 million.
To manage this gap, the Finance Director reported that the following measures were already in
effect: departmental credit cards had been collected and all purchases must be routed through
Finance; capital projects and purchases had been deferred through December; travel and training
were restricted to certification-required activities only; and uniform and non-essential supply
purchases had been suspended unless immediately necessary.
HR Director Leeanne Carlucci presented the list of current vacancies: one part-time receptionist
(Admin), three firefighters (Fire), one captain and one task force officer (Police), and one
maintenance position, one part-time custodian, and three part-time recreation leaders (Parks &
Recreation). A recently vacated lake attendant position would not be filled, as the season was
close to ending. The recommendation was to hold all vacancies through January 1, 2027, with
the exception of the parks maintenance position, which may be filled once the lake attendant
season concludes, keeping the net budget impact neutral.
The Finance Director emphasized that the goal was not merely to survive until December, but to
understand the structural causes of the cash flow gap and address them in the FY 2027–2028
budget planning process. She outlined the following formal finance recommendations: establish
a minimum operating cash threshold; require Finance review of all new purchases, contracts, and
commitments; continue deferring non-essential expenditures; and implement a contingency
strategy to prevent recurrence.
The Mayor noted that the board had collectively signed a letter to Cumberland County Board of
Commissioners requesting that property tax distributions be disbursed incrementally as collected,
rather than in a single December payment, to ease the town's cash flow constraints in the interim.
CLOSED SESSION CALLED PURSUANT TO NCGS 143-318.11(A)(3) ATTORNEYCLIENT PRIVILEGE AND NCGS 143-318.11(A)(6) PERSONNEL
Motion to enter closed session pursuant to NCGS 143-318.11(a)(3) and NCGS 143-318.11(a)(6)
was made by Mayor Pro Tem and seconded. The motion carried unanimously.
The board motioned to enter closed session at 6:42 pm
The board reconvened to open session at 7:49 pm.
Upon returning to open session, a motion was made by Mayor Pro Tem Page to seal the minutes
of the closed session until such time as the release of the information would no longer frustrate
Special Meeting
August 24, 2026

the purpose of the closed session, and it was noted that no action was taken during the closed
session. The motion passed unanimously.
Motion to approve the finance recommendations presented as the following: Adopt an immediate
cash-preservation objective through December, continue holding vacancies that are not
necessary for immediate emergency response or essential service delivery, direct departments to
identify expenditures that can be eliminated or deferred until after December, maintain
enhanced Finance review over new purchases, contracts and commitments, establish a minimum
operating cash threshold and provide the Board with frequent cash-flow updates, prepare a
contingency strategy now for any liquidity gap that cannot reasonably be closed through
operational measures, was made by Commissioner Hamilton and seconded by Commissioner
Marley. The motion carried unanimously.
STAFF COMMENTS
Mayor Bellflowers noted the visitation and funeral arrangements for former Commissioner Jerry
Legge. The Mayor directed, through the Town Manager, that any town employee wishing to
attend the funeral on Friday would be permitted to do so on town time, out of respect for
Commissioner Legge and his family.
ADJOURNMENT
Seeing no additional business to come before the Board, the meeting was adjourned.
Commissioner Grilley Mitchell moved to adjourn meeting. Commissioner Bryan Marley seconded.
The motion carried unanimously.
Meeting was adjourned at 7:55pm.
ADOPTED this 21st Day of September 2026.

ATTEST:
_____________________________
Ashley Wyatt, MMC Town Clerk

Special Meeting
August 24, 2026

_____________________________________
Jessie Bellflowers, MAYOR

MAYOR PRO TEM
Hope Page

TOWN BOARD
Cynthia Hamilton
Grilley Mitchell
Bryan Marley
Lisa Tremmel

TOWN MANAGER
Chancer McLaughlin

TOWN CLERK
Ashley Wyatt

MAYOR
Jessie Bellflowers

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS
Meeting Minutes – September 4, 2026
4:00 p.m. Special Meeting
Mayor Bellflowers called the meeting to order at 4:00 pm and welcomed those in attendance.
STAFF PRESENT
Town Manager Chancer McLaughlin, Town Clerk Ashley Wyatt, Deputy Town Clerk Coronda
Regan, Planning Director Emily Weidner, Human Resource Director Leeanne Carlucci, Police
Chief Stephen Dollinger, and Deputy Police Chief Derwin Brayboy
ABSENT:
Town Attorney Dan Hartzog Jr absent from open session
PLEDGE OF ALLEGIANCE
Mayor Bellflowers led the Pledge of Allegiance.
APPROVAL OF AGENDA
Commissioner Grilley Mitchell moved to approve the agenda as presented. Commissioner Marley
seconded the motion. The motion carried unanimously.
CLOSED SESSION CALLED PURSUANT TO NCGS 143-318.11(A)(3) ATTORNEYCLIENT PRIVILEGE AND NCGS 143-318.11(A)(6) PERSONNEL
Motion to enter closed session pursuant to NCGS 143-318.11(a)(3) and NCGS 143-318.11(a)(6)
was made by Mayor Pro Tem and seconded. The motion carried unanimously.
The board motioned to enter closed session at 4:04 pm
The board reconvened to open session at 6:12 pm.
Upon returning to open session, a motion was made by Mayor Pro Tem Page to seal the minutes
of the closed session until such time as the release of the information would no longer frustrate
the purpose of the closed session, and it was noted that action was taken during the closed
session. The motion passed unanimously.
AMENDMENT TO THE PREVIOUSLY AUTHORIZED PROFESSIONAL
INVESTIGATIVE SERVICES AGREEMENT
Special Meeting
September 4, 2026

Mayor Bellflowers read into the public record the minutes from the July 27, 2026 special
meeting where the original key terms of the Investigative Services Agreement between the Town
of Hope Mills and Richardson Investigative Group LLC, DBA All Access Investigations and
Protection Services LLC was approved. The amended material terms read into the record were as
follows:
● The amendment was effective September 4, 2026.
● The total cost of services shall not exceed $60,000 (an increase of 30k) and the
investigation shall not exceed 90 days (an increase of 30 days) of the original effective
date. Grilley Mitchell motioned to approve the amendment to the Investigative Services
Commissioner
Agreement with Richardson Investigative Group LLC and seconded by Commissioner Cynthia
Hamilton. The motion carried unanimously.
ADJOURNMENT
Seeing no additional business to come before the Board, the meeting was adjourned.
Commissioner Grilley Mitchell moved to adjourn meeting. Commissioner Bryan Marley seconded.
The motion carried unanimously.
Meeting was adjourned at 6:14pm.
ADOPTED this 21st Day of September 2026.

ATTEST:
_____________________________
Ashley Wyatt, MMC Town Clerk

Special Meeting
September 4, 2026

_____________________________________
Jessie Bellflowers, MAYOR

Approval of Closed
Session Minutes – June
15, 2026, June 22, 2026,
August 3, 2026, and
August 17, 2026 (No
Atachments)

TAB 8

Annexation No. A2026-008
Save Mart of Johnston Inc
PIN 04015-41-7646

RESOLUTION FIXING DATE OF PUBLIC HEARING ON QUESTION OF
ANNEXATION PURSUANT TO G.S. 160A-58.2
RESOLUTION NO. R2026-027
WHEREAS a petition requesting annexation of the area described herein has been received; and
WHEREAS the Board of Commissioners has by resolution directed the Town Clerk to investigate
the sufficiency of the petition; and
WHEREAS certification by the Town Clerk as to the sufficiency of the petition has been made;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Town of Hope
Mills, North Carolina that:
Section 1. A public hearing on the question of annexation of the area described herein will be
held at Town Hall, 5770 Rockfish Road, Bill Luther Board Meeting Room #120, at 7:00 p.m.,
October 5, 2026.
Section 2.

The area proposed for annexation is described as follows:

BEGINNING at an NCDOT right-of-way disk on the southern right-of-way of NC 162 (George
Owen Road); said disk being located N 00-16-20 W, 49.88 feet from the northeast corner of South
Woodland Properties, LLC as recorded in Deed 7201 Page 709 of the Cumberland County
Registry; thence continuing with the southern right-of-way of NC 162 along a curve to the right
of radius 798.83 feet an arc length of 412.06 feet (chord S 75-46-16 E, 407.50 feet) to an NCDOT
right-of-way disk; thence S 54-42-18 E, 209.33 feet to an NCDOT right-of-way disk; thence S 1330-33 E, 82.54 feet to and existing rebar; thence S 13-31-12 E, 54.52 feet to an NCDOT right-ofway disk at the intersection of the southern right-of-way of NC 162 and the northern right-of-way
of S.R. 1003 (Camden Road); thence with the northern right-of-way of S.R. 1003 S 54-34-33 W,
172.14 feet to an NCDOT right-of-way disk; thence S 61-20-17 W, 517.72 feet to a point; said
point being the southeast corner of South Woodland Properties, LLC; thence with the eastern line
of South Woodland Properties, LLC N 00-16-2 W, 652.60 feet to a concrete monument; said
concrete monument being the northeast corner of South Woodland Properties, LLC; thence N 0016-20 W, 49.88 feet to the place of BEGINNING, and containing 271,347 square feet or 6.23
acres.
ADOPTED this 21st Day of September 2026.

_____________________________________
Jessie Bellflowers, MAYOR

ATTEST:
_____________________________
Ashley Wyatt, MMC Town Clerk

TAB 9

RESOLUTION R2026-028
A RESOLUTION DECLARING A ROAD CLOSURE FOR
THIRD ANNUAL HOLIDAY MARKET ON TRADE STREET
WHEREAS, the Town of Hope Mills acknowledges a long-lasting partnership with Artist Village and
the goal to jointly provide and array of cultural arts related events, and programming for the pleasure of
Hope Mills citizens; and
WHEREAS, the Artist Village will welcome local artisans, makers, craftspeople, and performers, and the
festivities will begin at 3:00 pm on December 4th and end at 3pm on December 5th; and
NOW THEREFORE BE IT RESOLVED by the Town Board of Commissioners of Hope Mills
pursuant to the authority granted by G.S. 20-169 that they do hereby declare a temporary road closure
during the day(s) and times set forth on the following described route:

Date(s):

December 4th and December 5th, 2026

Times:

Friday December 4th from 3:00 p.m. to 10:00 p.m.
Saturday December 5th from 7:00 a.m. to 3:00 p.m.

Road Closure Description:

Close Trade Street

This Resolution to become effective when signs are erected giving notice of the limits and times of the
parade, and implementations of adequate traffic control to guide through vehicles around the parade route.
Adopted this 21st day of September, 2026.

_______________________________
Jessie Bellflowers, Mayor

Attest: __
______________________________
Ashley S. Wyatt, MMC, NCCMC, Town Clerk

TAB 10

After recording mail to: Ashley Wyatt, C/o Town of Hope Mills, 5770 Rockfish Rd. Hope Mills
NC. 28348

ANNEXATION ORDINANCE NO. A2026-005 TO EXTEND THE CORPORATE LIMITS OF
THE TOWN OF HOPE MILLS, NORTH CAROLINA
WHEREAS the Board of Commissioners was petitioned under GS 160A-29 and GS160A-58.1 to annex
the area described below; and
WHEREAS the Board of Commissioners, by resolution directed the Town Clerk to investigate the
sufficiency of the petition; and
WHEREAS the Town Clerk certified the sufficiency of the petition and a public hearing on the question
of the annexation was held at Hope Mills Town Hall at 7:00 p.m. on September 21, 2026, after due notice
by publication in the Fayetteville Observer on; and
WHEREAS the Board of Commissioners found that the petition met the requirements of GS 160A-29 and
GS 160A-58.1; and
NOW, THEREFORE, BE IT ORDAINED, by the Board of Commissioners of the Town of Hope Mills,
North Carolina that the annexed area herein by virtue of the authority granted by GS 160A-29 and GS
160A-58.1, the following described territory is hereby annexed and made part of the Town of Hope Mills
as of September 21, 2026.
AREA FOR ANNEXATION

This is a non-contiguous annexation. The following described tract of land lies on the southern
side of George Owen Road (NC 162) and the northern side of Camden Road (SR 1003) in the
Pearces Mill Township, and being the deed duly recorded in Deed Book 7201, Page 709 of the
Cumberland County, North Carolina Registry.
COMMENCING at an existing NCDOT right-of-way disk on the southern right-of-way margin
of George Owen Road (NC 162), said right-of-way disk also being the northwestern corner of
the Save Mart of Johnston, Inc. parcel as recorded in Deed Book 12364, Page 690 of the
Cumberland County Registry, S00°19'57"E 49.99 feet to an existing NCDOT right-of-way
concrete monument, said concrete monument also being the POINT OF BEGINNING; thence
with the western line of said Save Mart parcel S00°19'57"E 652.98 feet to a point on the
northwestern right-of-way margin of Camden Road (SR 1003); thence leaving said parcel line
and running with said right-of-way margin the following three calls: S61°15'56"W 6.83 feet to
an existing NCDOT right-of-way disk; thence S63°33'54"W 144.39 feet to an existing NCDOT
1

right-of-way disk; thence with a curve as it curves to the right having a radius of 12,445.00 feet
and an arc distance of 408.77 feet, chord bearing and distance of S62°57'32"W 408.75 feet to a
point, said point being the southeastern corner of the Joseph Neill Ward and Ann Warren Ward
parcel, known as tract 1, as recorded in Deed Book 4789, Page 243 of the Cumberland Country
Registry; thence leaving said right-of-way margin and running with the eastern line of said Ward
parcel N04°41'37"W 630.44 feet to a point; thence N13°03'22"W 208.43 feet to a point on the
southern right-of-way margin of George Owen Road (NC 162), said point also being the
northeastern corner of said parcel; thence leaving said line and running with the southern rightof-way margin of said road the following five calls: N79°54'49"E 83.68 feet to a point; thence
S84°40'51"E 67.77 feet to an existing NCDOT right-of-way concrete monument; thence
N84°05'47"E 86.13 feet to an existing NCDOT right-of-way concrete monument; thence
N79°33'40"E 300.83 feet to an existing NCDOT right-of-way concrete monument; thence
N87°02'19"E 62.93 feet to the POINT OF BEGINNING containing 402,840 square feet (9.25
acres) more or less.

ADOPTED THIS 21st DAY OF SEPTEMBER, 2026

ATTEST:

_______________________________
Jessie Bellflowers, Mayor

____________________________
Ashley Wyatt, MMC, NCCMC
Town Clerk

2

TAB 11

After recording mail to: Ashley Wyatt, C/o Town of Hope Mills, 5770 Rockfish Rd. Hope Mills
NC. 28348

ANNEXATION ORDINANCE NO. A2026-006 TO EXTEND THE CORPORATE LIMITS OF
THE TOWN OF HOPE MILLS, NORTH CAROLINA
WHEREAS the Board of Commissioners was petitioned under GS 160A-29 and GS160A-58.1 to annex
the area described below; and
WHEREAS the Board of Commissioners, by resolution directed the Town Clerk to investigate the
sufficiency of the petition; and
WHEREAS the Town Clerk certified the sufficiency of the petition and a public hearing on the question
of the annexation was held at Hope Mills Town Hall at 7:00 p.m. on September 21, 2026, after due notice
by publication in the Fayetteville Observer on; and
WHEREAS the Board of Commissioners found that the petition met the requirements of GS 160A-29 and
GS 160A-58.1; and
NOW, THEREFORE, BE IT ORDAINED, by the Board of Commissioners of the Town of Hope Mills,
North Carolina that the annexed area herein by virtue of the authority granted by GS 160A-29 and GS
160A-58.1, the following described territory is hereby annexed and made part of the Town of Hope Mills
as of September 21, 2026.
AREA FOR ANNEXATION

This is a non-contiguous annexation. Commencing at Camden Road calculated right of way
dedication point with a bearing N 75-19-31 E a distance 393.2 to a second calculated right of
way dedication point;
Thence bearing S 00-24-55 W a distance of 557.4 to a point;
Thence bearing N 86-16-29 W a distance of 367.7 to a point;
Thence bearing N 01-06-50 W a distance of 57.3 to a point;
Thence bearing N 01-1-07 W a distance of 11.6 to a point;
Thence bearing N 01-16-23 W a distance of 365.2 to beginning calculated right of way
dedication point. Said described parcel contains 4.25 acres, more or less, subject to any and all
easements, reservations, restrictions and conveyances of record.
1

ADOPTED THIS 21st DAY OF SEPTEMBER, 2026

ATTEST:

_______________________________
Jessie Bellflowers, Mayor

____________________________
Ashley Wyatt, MMC, NCCMC
Town Clerk

2

TAB 12

After recording mail to: Ashley Wyatt, C/o Town of Hope Mills, 5770 Rockfish Rd. Hope Mills
NC. 28348

ANNEXATION ORDINANCE NO. A2026-007 TO EXTEND THE CORPORATE LIMITS OF
THE TOWN OF HOPE MILLS, NORTH CAROLINA
WHEREAS the Board of Commissioners was petitioned under GS 160A-29 and GS160A-58.1 to annex
the area described below; and
WHEREAS the Board of Commissioners, by resolution directed the Town Clerk to investigate the
sufficiency of the petition; and
WHEREAS the Town Clerk certified the sufficiency of the petition and a public hearing on the question
of the annexation was held at Hope Mills Town Hall at 7:00 p.m. on September 21, 2026, after due notice
by publication in the Fayetteville Observer on; and
WHEREAS the Board of Commissioners found that the petition met the requirements of GS 160A-29 and
GS 160A-58.1; and
NOW, THEREFORE, BE IT ORDAINED, by the Board of Commissioners of the Town of Hope Mills,
North Carolina that the annexed area herein by virtue of the authority granted by GS 160A-29 and GS
160A-58.1, the following described territory is hereby annexed and made part of the Town of Hope Mills
as of September 21, 2026.
AREA FOR ANNEXATION

This is a non-contiguous annexation. The following described tract of land lies on the western
side of SR 1113 (Waldos Beach Road) and the northern side of Interstate 295 in the Rockfish
Township and being a portion of the deeds recorded in Deed Book 744, Page 223, Deed Book
863, Page 283, and Deed Book 1146, Page 168, all of the Cumberland County, North Carolina
registry, and is more fully described as follows:
BEGINNING at an existing axle in the eastern line of the Ben Franklin Dixon & Stella Dixon
parcel as recorded in Deed Book 419, Page 582 of the Cumberland County Registry, said axle
also being the southwestern corner of the Dion Oliphant parcel as recorded in Deed Book 6379,
Page 485 of the Cumberland County Registry; thence with the southern line of said Oliphant
parcel S87°15’42”E 924.90 feet to an existing 1/2" iron rod, said iron rod being the northwestern
corner of the James A. Tolley & wife, Nydia A. Tolley parcel as recorded in Deed Book 9229,
Page 471 of the Cumberland County Registry; thence with the western line of said Tolley parcel
S00°29’41”E 115.75 feet to a point; thence S00°30’16”W 99.94 feet to an existing 5/8” iron rod
1

in the western line of the Gibert J. Sanchez & wife, Theresa A. Sanchez parcel as recorded in
Deed Book 9627, Page 812 of the Cumberland County Registry; thence continuing with said
western line S01°03’12”W 23.23 feet to an existing 5/8” iron rod, said iron rod being the
common corner between said Sanchez parcel and the Jeffrey L. Brady & Melissa G. Brady
parcel as recorded in Deed Book 4885, Page 861 of the Cumberland County Registry; thence
with the western line of said Brady parcel S01°03’12”W 43.59 feet to a point; thence with the
southwestern line of said Brady parcel S50°15’35”E 80.83 feet to an existing 5/8” iron rod, said
iron rod being the northern corner of the Chasity Caudle parcel as recorded in Deed Book 7014,
Page 739 of the Cumberland County Registry; thence with the western line of said Caudle parcel
S18°08’13”W 221.57 feet to an existing 5/8” iron rod, said iron rod being the common corner
between said Caudle parcel and the Mary Benjamin parcel as recorded in Deed Book 10078,
Page 816 of the Cumberland County Registry; thence with the western line of said Benjamin
parcel S01°43’11”W 104.83 feet to an existing 5/8” iron rod; thence with the southern line of
said Benjamin parcel S87°44’22”E 174.89 feet to an existing 5/8” iron rod; thence with a curve
as it curves to the left having a radius of 25.00 feet and an arc distance of 38.75 feet, chord
bearing and distance of N46°56'58"E 34.98 feet to an existing 5/8” rebar on the western right-ofway margin of SR 1113 (Waldos Beach Road); thence with said right-of-way margin
S01°50’02”W 99.88 feet to an existing 5/8” rebar; thence with a non-tangent curve as it curves to
the left having a radius of 25.00 feet and an arc distance of 39.51 feet, chord bearing and distance
of N43°24'03"W 35.52 feet to an existing NCDOT right-of-way disk; thence with the northern
line of the Department of Transportation parcel as recorded in Deed Book 10149, Page 777 of
the Cumberland County Registry, N87°45’08”W 175.77 feet to an existing 5/8” iron rod; thence
with the western line of said Department of Transportation parcel S02°09’51”W 101.08 feet to
an existing 5/8” iron rod, said iron rod being the common corner between said Department of
Transportation parcel and the Department of Transportation parcel as recorded in Deed Book
7258, Page 706 of the Cumberland County Registry; thence with the western line of said
Department of Transportation S06°57’12”W 57.89 feet to an existing NCDOT right-of-way disk
on the northern right-of-way margin of Interstate 295; thence with said right-of-way margin the
following six calls: S86°53’13”W 414.03 feet to an existing NCDOT right-of-way disk; thence
N88°16’31”W 402.46 feet to an existing NCDOT right-of-way disk; thence S89°39’23”W
280.12 feet to an existing NCDOT right-of-way disk; thence S89°49’32”W 148.16 feet to an
existing NCDOT right-of-way disk; thence with a curve as it curves to the right having a radius
of 7,465.00 feet and an arc distance of 562.57 feet, chord bearing and distance of N87°38'21"W
562.44 feet to an existing NCDOT right-of-way disk; thence N82°26’31”W 386.35 feet to a
point; thence with the eastern line of the Melissa Dawn Hulon & spouse, Dewayne Coolidge
Pleasants parcel as recorded in Deed Book 10599, Page 294 of the Cumberland County Registry,
N01°29’02”E 702.93 feet to an existing axle, said axle being the common corner between said
Hulon & Pleasants parcel, the Bertha Mae Gillis Snow parcel as recorded in Deed Book 4293,
Page 732 of the Cumberland County Registry and the Ben Franklin Dixon & Stella Dixon parcel
as recorded in Deed Book 419, Page 582 of the Cumberland County Registry; thence with the
southern line of said Dixon parcel S87°16’24”E 1,262.07 feet to an existing 1” iron pipe; thence
with the eastern line of said Dixon parcel N03°11’51”E 198.47 feet to the POINT OF
BEGINNING, said tract of land containing 1,773,084 square feet (40.70 acres), more or less.

2

ADOPTED THIS 21st DAY OF SEPTEMBER, 2026

ATTEST:

_______________________________
Jessie Bellflowers, Mayor

____________________________
Ashley Wyatt, MMC, NCCMC
Town Clerk

3

TAB 13

Town of Hope Mills
North Carolina
Ordinance No. 2026 -009
AN ORDINANCE DECLARING A ROAD CLOSURE FOR A CHRISTMAS PARADE
WHEREAS, the Town of Hope Mills acknowledges a long tradition of providing an annual Christmas
Parade for the pleasure of its citizens; and
WHEREAS, the Town of Hope Mills acknowledges its citizens realize a financial benefit from holding
an annual Christmas Parade; and
WHEREAS, The Town of Hope Mills acknowledges a parade requires approximately two (2) hours to
install signing and traffic control. And also requires approximately two (2) hours for removing signs,
traffic control, and litter;
NOW THEREFORE BE IT ORDAINED by the Town Board of Commissioners of Hope Mills
pursuant to the authority granted by G.S. 20-169 that they do hereby declare a temporary road closure
during the day(s) and times set forth on the following described portion of a State Highway System route:
Date(s):

Saturday, December 5th, 2026

Times:

4:00pm – 8:00pm

Route Description:

Exit right out of Rockfish Elementary School (5763 Rockfish Rd., Hope
Mills, NC 28348) on Rockfish Rd. – Continue down Rockfish Rd. to
intersection of Rockfish Rd. and N. Main St. – Turn Right on N. Main
St. – Continue on N. Main St. to intersection of S. Main Street and
Cameron Rd. – Turn Left on Cameron Rd. – Continue on Cameron Rd. –
Turn Right into Hope Mills Middle School (4975 Cameron Road, Hope
Mills, NC 28348) on Cameron Rd.

This ordinance to become effective when signs are erected giving notice of the limits and times of the
parade, and implementations of adequate traffic control to guide through vehicles around the parade route.
Adopted this _________day of __________________, 2026.

_______________________________
Jessie Bellflowers, Mayor

Attest: __
______________________________
Ashley S. Wyatt, MMC, NCCMC, Town Clerk

TAB 14

Print
Board Application Form - Submission #322
Date Submitted: 8/30/2026
Please complete the online form below.
Personal Information
Select up to Two of the Boards, Commissions, or Committees you are applying for:
Board of Adjustment
Prime Movers
Veteran Affairs Committee
Parks and Recreation Advisory Committee
Cultural Arts Committee
Historic Preservation Committee
Homelessness Advisory Committee
Appearance Commission

Name:*
Christopher Rivas

Home Address:*
3180 Big Pine Dr, Apt 204, Hope Mills, NC, 28348

Do you live in the Hope Mills
Town limits*
Yes
No

Occupation:*
Political Canvasser

Email Address:
[email protected]

Education

Home Phone Number:*
(910) 704-3400

High School:
HS Diploma - Homeschool

College:
AA - Christian Leaders Institute

Trade or Business School:

Organization Membership Information
Are you currently serving on other Boards, Commissions, or Committees?*
Yes
No

If yes, which:

Have you served on a Board, Commission, or Committee before?*
Yes
No

If yes, which:

Please list organization memberships and positions held:
N/A
Please List Areas of Special Interest
Civic engagement
Youth involvement
Community Service
Veteran Advocacy

Please Enter Basic Resume Information Below
South Carolina State Guard - Corporal (2023 - 2025)
North Carolina Department of Adult Corrections - Correctional Officer III (2024-2026)
TruGreen - Field Sales Representative (March 2026 - June 2026)
Concerned Veterans For America - Political Canvasser (Present)
Acknowledgement and Certification
*
I affirm that I understand this application may be consid

Print
Board Application Form - Submission #313
Date Submitted: 8/13/2026
Please complete the online form below.
Personal Information
Select up to Two of the Boards, Commissions, or Committees you are applying for:
Board of Adjustment
Prime Movers
Veteran Affairs Committee
Parks and Recreation Advisory Committee
Cultural Arts Committee
Historic Preservation Committee
Homelessness Advisory Committee
Appearance Commission

Name:*
Isabelle Smith

Home Address:*
5751 Trevino St.

Do you live in the Hope Mills
Town limits*
Yes
No

Occupation:*
Cybersecurity Engineer

Email Address:
[email protected]

Education

Home Phone Number:*
9102287756

High School:
South View High School

College:

Trade or Business School:

Organization Membership Information
Are you currently serving on other Boards, Commissions, or Committees?*
Yes
No

If yes, which:

Have you served on a Board, Commission, or Committee before?*
Yes
No

If yes, which:

Please list organization memberships and positions held:
Please List Areas of Special Interest
Community engagement, historic preservation, homelessness, local arts and culture, and environmental conservation.

Please Enter Basic Resume Information Below
Current Employment: Security Analyst II, College Foundation, Inc.
Professional Background: Cybersecurity and information technology, including security analysis, incident response, threat
intelligence, and team leadership.
Community Involvement: Local community and civic engagement in Hope Mills; interest in homelessness, historic
preservation, arts and culture, and environmental conservation.
Skills/Experience: Research and analysis, project coordination, technical documentation, problem-solving, leadership, and
public/community engagement.
Acknowledgement and Certification
*
I affirm that I understand this application may be consid

TAB 15

Meeting Date: September 21, 2026

AGENDA FORM
TO:

Chancer F. McLaughlin, Town Manager

FROM:

Brittany S. McLaurin, Finance Director

SUBJECT:

Budget Ordinance Amendment #10 – Additional Professional Investigative
Services

BACKGROUND INFORMATION:

The Town previously authorized a Professional Investigative Services Agreement in an
amount not to exceed $30,000.
Additional investigative services are necessary to continue the work contemplated under
the agreement. Staff is requesting authorization for an additional $30,000, increasing the
total authorized contract amount from $30,000 to an amount not to exceed $60,000.
Budget Ordinance Amendment #10 is presented to provide the additional budgetary
authority necessary for these professional investigative services.
STAFF RECOMMENDATION: Staff recommends that the Board of Commissioners

approve Budget Ordinance Amendment #10, appropriating an additional $30,000 for
Professional Investigative Services, and authorize an amendment to the existing
Professional Investigative Services Agreement increasing the total contract authorization
to an amount not to exceed $60,000
RECOMMENDED MOTION:

Motion to approve Budget Ordinance Amendment #10, appropriating an additional
$30,000 for Professional Investigative Services, and authorize the amendment to the
Professional Investigative Services Agreement, increasing the total contract amount to an
amount not to exceed $60,000.
FISCAL IMPACT:
_______ Currently Budgeted ____X_____ Requires budget amendment ________ No fiscal
impact.
ATTACHMENTS:
Budget Amendment #10
This agenda form has been reviewed by:

Initial & Date

Town Manager
Finance Director
Town Attorney

BSM 9/10/26

Town Clerk

Town of Hope Mills, North Carolina
Budget Ordinance Amendment
Fiscal Year 2026-2027
Amendment #10
BE IT ORDAINED by the Board of Commissioners of the Town of Hope Mills, North Carolina,
that the following amendment be made to the annual budget ordinance for the fiscal year ending
June 30, 2027:
Section 1. To amend the General Fund, the appropriations are to be changed as follows:

Account

Increase
10-410-1230

Professional Services

Decrease

30,000
$

30,000

$

-

This will result in a net increase of $30,000 in the appropriations of the General Fund.
To provide the additional revenue for the above, the following revenues will be increased.
Account
Approp from Fund Balance

Decrease
10-3990

Increase

$

-

30,000
$

Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board of
Commissioners, and to the Budget Officer and the Finance Officer for their direction.

Adopted this 21st day of September 2026.

Jessie Bellflowers, Mayor

Attest:

Ashley Wyatt, Town Clerk

30,000

TAB 16

Amendment to Subscription Agreement
This Amendment to Enterprise License Agreement (“Amendment”) is made by and between made by and between
ForceMetrics, a Colorado corporation (“ForceMetrics”), and Hope Mills Police Department, a North Carolina Police agency
(“Customer”), and is effective as of Aug 20, 2026 (“Effective Date”) with respect to that certain Enterprise License
Agreement by and between ForceMetrics and Customer as of July 31, 2026 to which this Amendment is attached and
incorporated. The terms, covenants and conditions set forth herein are intended to and shall have the same force and
effect as if set forth at length in the body of the Agreement. Capitalized terms used and not otherwise defined herein
shall have the same definitions as set forth in the Enterprise License Agreement. To the extent that the provisions of this
Amendment are inconsistent with any provisions of the Agreement, the provisions of this Amendment shall supersede
and
control.
AMENDMENT NO. 1 TO SOFTWARE AS A SERVICE (SAAS) AGREEMENT
1. AMENDMENT TO TERM
The parties hereby agree to amend the Agreement with respect to the Term Provision.
The original contract term of Three (3) Years is hereby deleted in its entirety and replaced with the following:
“The term of this Agreement shall be for a period of One (1) Year, commencing July 31, 2026
and ending July 31, 2027.”
For the avoidance of doubt, any and all references in the Agreement to a three-year term, three-year commitment,
three-year subscription, or any obligation requiring Customer to remain subscribed or obligated for a period of three
years are hereby deleted and superseded by the one-year term set forth above.
There shall be no automatic renewal of the Agreement. Following expiration of the initial one-year term, the Agreement
may be renewed only for additional one-year terms upon the mutual written agreement of ForceMetrics and
Customer. No renewal, extension, or continuation of the Agreement shall be effective unless it is confirmed in writing
and executed by authorized representatives of both parties.
2. AMENDMENT TO PRICE
The parties hereby agree that the price applicable to the initial one-year term of the Agreement, from July 31, 2026
through July 31, 2027, shall be:
$22,000 for the one-year term.
Any pricing applicable to a subsequent renewal term shall be mutually agreed upon by the parties in writing at the time
of renewal.
3. NO OTHER CHANGES
Except as expressly amended by this Amendment, all other terms, conditions, provisions, rights, and obligations
contained in the Agreement shall remain unchanged and in full force and effect.
In the event of any conflict or inconsistency between the terms of this Amendment and the Agreement, the terms of this
Amendment shall control.

ForceMetrics Subscription Agreement -- CONFIDENTIAL INFORMATION

Page 1 of 2

IN WITNESS WHEREOF, ForceMetrics and Customer have duly executed this Addendum as of the date and year first
above written.
Hope Mills, NC. Police Department:

FORCEMETRICS:

__________________________________
Signature

__________________________________
Signature

__________________________________
Name, Title

Andre C. McGregor, CEO______________
Name, Title

__________________________________
Date

__________________________________
Date

ForceMetrics Subscription Agreement -- CONFIDENTIAL INFORMATION

Page 1 of 2

TAB 17

Meeting Date: 9/21/2026

AGENDA FORM

TO:

Chancer McLaughlin, Town Manager

FROM:

Stephen Dollinger, Chief of Police

SUBJECT:

Police use of asset forfeiture funds

BACKGROUND INFORMATION: Police are requesting to use asset forfeiture funds
to cover the following expenses: (2) Two Computers
STAFF RECOMMENDATION, IF APPLICABLE:
Approval
RECOMMENDED ACTION/MOTION: Approve budget amendment #9 for $2,498 to
cover costs associated with the purchase of two computers. Funds to be allocated from
the Drug Forfeiture Account.
FISCAL IMPACT:
______ Currently Budgeted _____X____ Requires budget amendment ________ No fiscal impact.

ATTACHMENTS:
BA #9
Quote from High Country

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date
BSM 9/8/26

High Country Computers, LLC

Estimate

3333 N Main St
Suite 150, Unit 176
Hope Mills, NC 28348
Phone #

910-273-7524

[email protected]

Date

Estimate #

8/5/2026

1046

Name / Address
Town of Hope Mills
5770 Rockfish Road
Hope Mills, NC 28348-0367

Project

Description

Qty

ASUS NUC mini PC with VESA mount, 16 GIG Ram, 500 Gig SSD hard drive, WiFi,
Windows 11, 3 year Warranty (PD)
Logitech Wireless multimedia keyboard / mouse combo (PD)
27" Acer Flat Panel Monitor (PD)
7-in-1 USB C Hub (PD)

Cost
2

899.00

1,798.00T

2
2
2

59.00
159.99
49.00

118.00T
319.98T
98.00T

Subtotal
Sales Tax (7.0%)

Total
Signature

Total

$2,333.98
$163.38
$2,497.36

_____________________________________

Town of Hope Mills, North Carolina
Budget Ordinance Amendment
Fiscal Year 2026-2027
Amendment #9
BE IT ORDAINED by the Board of Commissioners of the Town of Hope Mills, North Carolina,
that the following amendment be made to the annual budget ordinance for the fiscal year ending
June 30, 2027:
Section 1. To amend the General Fund, the appropriations are to be changed as follows:

Account
Capital Outlay - Unders $5000

Increase
10-510-9000

Decrease

2,498

-

2,498

-

This will result in a net increase of $2,498 in the appropriations of the General Fund.
To provide the additional revenue for the above, the following revenues will be increased.
Account
Asset Forfeiture Funds

Decrease
10-3346
$

Increase

-

2,498

-

2,498

Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board of
Commissioners, and to the Budget Officer and the Finance Officer for their direction.

Adopted this 21st day of September 2026,

Jessie Bellflowers, Mayor

Attest:

Ashley Wyatt, Town Clerk

TAB 18

Meeting Date: September 21, 2026

AGENDA FORM

TO:

Chancer F. McLaughlin, Town Manager

FROM:

Lamarco M. Morrison, Parks and Recreation Director

SUBJECT:

Budget Amendment #11 – Rooftop Unit #5 Replacement at the
Parks & Recreation Center

BACKGROUND INFORMATION:
The attached Budget Amendment for FY 2026–2027 addresses a critical facility
maintenance need within the Hope Mills Parks & Recreation Center. The amendment
provides $39,517.00 for the replacement of Rooftop Unit (RTU) #5, which is essential
to maintaining reliable climate control, energy efficiency, and a safe and comfortable
environment for staff and visitors.
RTU #5 is approximately 20 years old and has exceeded its typical service life.
Routine maintenance has also confirmed that several critical components, including the
compressor, are no longer readily available from vendors. Consequently, continued
repairs have become increasingly difficult, costly, and unreliable. Replacement of the unit
is therefore the most prudent and cost-effective course of action to ensure dependable
HVAC service and minimize the risk of future operational disruptions.
On August 10, 2026, the Hope Mills Parks & Recreation Department solicited informal
bids from four HVAC contractors: Brady Services; Blackwell Heating & Air
Conditioning, Inc.; Gore Plumbing, Heating & Air; and Air Pro. The bidding period
closed on August 14, 2026, and the Town received two responsive bids. Blackwell
Heating & Air Conditioning, Inc. submitted the lowest responsible and responsive
bid in the amount of $39,517.00.
Budget Amendment #11 is attached for consideration and approval.
This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date
BSM 09/04/2026
LMM 09/03/2026

Meeting Date: September 21, 2026
This investment reflects the Town’s continued commitment to the proactive
maintenance and preservation of its public facilities and to providing safe, functional,
reliable, and high-quality recreational facilities for the Hope Mills community.
STAFF RECOMMENDATION, IF APPLICABLE:
To approve Budget Amendments #11 and accept the bid from Blackwell Heating and Air
Conditioning, Inc. and authorize the Town Manager to negotiate and enter into a construction
contract for an amount not to exceed $39,517.00.
RECOMMENDED ACTION:
To approve Budget Amendments #11 and accept the bid from Blackwell Heating and Air
Conditioning, Inc., and authorize the Town Manager to negotiate and enter into a construction
contract for an amount not to exceed $39,517.00.
FISCAL IMPACT:
A budget amendment #11 in the amount of $39,517 is needed to fund this Capital Outlay project.
ATTACHMENTS:
Attached is the bid tabulation, responsive bid proposals, and Contract Agreement
Budget Amendments #11.

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date
BSM 09/04/2026
LMM 09/03/2026

NORTH CAROLINA CONTRACT FOR Replacement of Trane 8.5 Ton Rooftop Unit #5.
COUNTY OF CUMBERLAND
THIS CONTRACT, made and entered into this the 21st day of September, 2026, by and between
the TOWN OF HOPE MILLS, a North Carolina municipal corporation (hereinafter referred to as "TOWN")
and Blackwell Heating & Air Conditioning, Inc. a corporation organized and existing under the laws of
the State of North Carolina (hereinafter referred to as "CONTRACTOR").
W I T N E S S E T H:
That the Town and the Contractor, for the consideration stated herein, mutually agree as follows:
1. STATEMENT OF WORK. The Contractor shall furnish all supervision, labor, materials, machinery,
tools, equipment, and services necessary to complete:
Work associated with the demolition and the replacement of the Trane 8.5 Ton Rooftop Unit
#5 at the Hope Mills Recreation Center in an efficient and workmanlike manner, and in
accordance with all applicable federal, state or local laws, acts or requirements, etc. (hereafter the
“Contract Work”).
2. INCORPORATION OF SPECIFICATIONS. The general specifications, technical specifications,
"information for bidders" are a part and parcel of this contract, incorporated by reference hereto and a
part hereof to the same extent as if set forth herein in full: Attachement 2 – Scope of Work
3. CONTRACT PRICE. The Town will pay the Contractor for performance of the contract, the sum of
Thirty-Nine Thousand Five Hundred Seventeen and 0/100th Dollars ($39,517.00) to be paid as follows:
3.1 Payment shall be rendered withing 10 days completion and final acceptance by the
Town of Hope Mills.
4.

INDEPENDENT CONTRACTOR. The parties acknowledge that the Contractor is an independent
contractor and in no way or for any reason shall be considered an employee of the Town. Except
as otherwise provided by this Contract, the Contractor shall have full discretion to determine which
tools and methods shall be used and how much time shall be devoted to the completion of the
Contract Work. Also, the Contractor shall have full authority and discretion to employ those
persons or subcontractors the Contractor deems necessary to complete the Contract Work.

7.

COMPLIANCE WITH ALL PERMITS AND CODES. The contractor shall give all notices
required by, and comply with all applicable codes, ordinances, laws and acts of the United States,
State of North Carolina, County of Cumberland and/or the Town of Hope Mills, and shall, at his
own expense, secure and pay the fees or charges for all permits required for the performance of the
Contract work.

8.

CARE OF WORK. The Contractor shall be responsible for and required to make good all damages
to persons or property that may occur during the contract period, caused by carelessness, neglect,
or want of due precaution on the part of the Contractor, or as a result of his fault or negligence in
connection with the prosecution of the work and shall be responsible for the proper care and
protection of all work performed until completion and final acceptance of the work by the Town.
He shall repair at his own expense in a manner satisfactory to the Town any damage caused by his
operations.

9.

ACCIDENT PREVENTION. The Contractor shall exercise proper precautions at all times for the
protection of persons or property and shall be responsible for all damages to persons or property,
either on or off the site. The safety provisions of applicable laws, acts and building and construction
codes shall be observed and the Contractor shall take or cause to be taken such additional safety
and health measures as is determined to be reasonably necessary.

10.

INDEMNIFICATION OF TOWN.
(A) The Contractor shall indemnify and hold harmless the Town from liability for any damage to
persons or property resulting from prosecution of work under this Contract.
(B) The Contractor shall indemnify and hold harmless the Town from any and all claims of
subcontractors performing services or supplying material to the site.
(C) The Contractor shall indemnify and hold harmless the Town and the officers and agents thereof
from any and all claims, suits and proceedings of every name and description which may be
brought against the Town or the officers and agents thereof, for or on account of any injuries
or damages to persons or property received or sustained by a person or persons, firm or
corporation, of, by or in consequence of any materials used in said work, or by or on account
of any improper material or workmanship in its construction, or by or on account of any
accident or of any other act or omission of said Contractor or their agents, employees, servants
or workers.

11.

INSURANCE.
The work and products to be provided under this Contract shall not commence until the contractor
has obtained all required insurance and certificates of insurance have been submitted to and
approved by the Town. These certificates shall contain a provision that coverage afforded under
the policies will not be canceled, reduced in amount or coverage eliminated until at least thirty (30)
days after mailing written notice, by certified mail, return receipt requested to the insured and the
Town of such alteration or cancellation. The Town of Hope Mills shall also be named as an
additional insured.
(A) Workers’ Compensation and Employer’s Liability: Workers Compensation Insurance
The contractor shall provide and maintain, during the life of the Contract, workers’ compensation
insurance, as required by law, as well as employer’s liability coverage with minimum limits of
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease
coverage limit.
(B) General Liability Coverage: Certificate of Insurance & Automotive Insurance
The contractor shall carry comprehensive general liability insurance to protect the contractor and
his subcontractors against claims for injury to or death to one, or more than one person due to
accidents which may occur or result from operations under the Contract and to protect him and his
subcontractors from claims for property damage which might arise from operations under the
Contract. Such general liability insurance shall cover the use of all equipment, hoists, and motor
vehicles on the site, or hauling materials or debris from the site.

2

Minimum limits of general liability insurance shall be as follows:
•
•

General Liability - $2,000,000 (Can be $1,000,000 of General Liability with $1,000,000 of
Umbrella or Excess Coverage)
Auto Liability - $2,000,000 (Can be $1,000,000 of Auto Liability with $1,000,000 of
Umbrella or Excess Coverage)

All deductibles shall be the responsibility of the Contractor.
12.

EQUAL EMPLOYMENT OPPORTUNITY.
Contractor agrees as follows:

During the performance of this Contract, the

(A) The Contractor will not discriminate against any employee or applicant for employment
because of race, creed, color, national origin, religion, sex, age, or handicap. The Contractor
will take affirmative action to ensure that applicants are employed, and that employees are
treated during employment without regard to their race, creed, color, national origin, religion,
sex, age, or handicap. Such action shall include but not be limited to employment, upgrading,
demotion, transfer recruitment, or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor agrees to post notices setting forth the provisions of this non-discrimination clause
in conspicuous places available to employees and applicants for employment.
(B) In the event of the Contractor's noncompliance with the non-discrimination clauses of this
Contract or with any of such releases, regulations or orders, this contract may be cancelled,
terminated, or suspended in whole or in part and the Contractor may be declared ineligible for
further Government contracts.
13.

E-VERIFY. As a condition of this Contract, the Contractor shall comply with the requirement of
Article 2 of Chapter 64 of the General Statutes. Further, if Contractor provides the services to the
Town utilizing a subcontractor, Contractor shall require the subcontractor to comply with the
requirements of Article 2 of Chapter 64 of the General Statutes as well. Contractor shall verify, by
affidavit, compliance of the terms of this section upon request by the Town. (Complete Attachment
“1” with Contract)

14.

TIME FOR COMPLETION. The work the Contractor is required to perform under this contract
shall be commenced within ten (10) days after the execution of the Contract, and shall be completed
in accordance with Clause “1. STATEMENT OF WORK” of this Contract.

15.

INSPECTION OF WORK. All materials and each part or detail of the work shall be subject to
inspection by the Town. The Town shall be allowed access to all parts of the work and shall be
furnished with such information and assistance by the Contractor as is required to make a complete
and detailed inspection.

16.

CARE OF EXISTING FACILITIES. In execution the work, the Contractor shall exert every effort
not to injure existing facilities or to break into them. Any damage that is done thereto shall be
promptly repaired by the Contractor at his own expense. He shall not interrupt or interfere with
operation of the existing facilities during construction except when absolutely necessary. When
this is the case, he shall consult with the Town Manager or his or her designee as to procedure, and
shall be governed by their decision. Any improvements damaged during construction of the project
shall be restored to a condition equal to that existing at the time of award of contract.
3

17.

GUARANTEE OF ALL WORK. All work shall be guaranteed by the Contractor and his Sureties
against defects resulting from the use of faulty or inferior materials, equipment, or workmanship
for one year from the date of final completion of the work as signified by acknowledgment of
receipt of final Payment by the Contractor, or from date of notice of full occupancy of the facility
by the Town, whichever is earlier, or from the date of final completion as established by the Town.

18.

TERMINATION OF CONTRACT.
(A) If the Contractor refuses or fails to prosecute the work with such diligence as will ensure its
completion within the time specified, the Town may terminate the Contract's rights to proceed
with the work. Upon such termination, the Town may take over the work and prosecute the
same to completion by contract or otherwise, and the Contractor and his sureties shall be liable
to the Town for any additional cost incurred by the Town in its completion of the work and
they shall also be liable to the Town for liquidated damages for any delay in the completion of
the work as provided below. If the Contractor's right to proceed is so terminated, the Town
may take possession of and utilize in completing the work such materials, tools, equipment,
and plans as may be on the site of the work and necessary thereof.
(B) The Town may terminate this Contract at any time for any reason or no reason at all upon five
(5) business days’ written notice to the Contractor. If the Town terminates pursuant to this
subsection, it shall pay the Contractor for the reasonable value of the services and materials
provided as of the date of termination.

19.

FORCE MAJEURE. The Contractor shall not be responsible for delays or failures if such delays
or failures arise out of causes beyond its control. Such causes may include, but are not restricted
to, acts of God or of the public enemy, fires, floods, epidemics, riots, quarantine restrictions, strikes,
freight embargoes, earthquakes, electrical outages, computer or communications failures, and
severe weather. Should one of the causes delay the Contractor’s completion of the Contract Work
within the time specified herein, the parties shall agree to a reasonable extension of the time to
complete the Work without penalty to the Contractor.

21.

CHANGES IN THE WORK. Changes in the scope of work and time under this contract shall be
in writing and mutually executed by the Contractor and the Town. The Contractor shall not be paid
for any work requiring a change order unless the Town approves the change order.

22.

CHOICE OF LAW. Any and all disputes arising from this Contract or work performed pursuant
to this Contract shall be governed by the laws of the State of North Carolina.

4

IN WITNESS WHEREOF, the Town and the Contractor have executed this Contract as of the day and
year first above written.
TOWN OF HOPE MILLS
By:
Title:

CONTRACTOR
By:

Town Manager

Title:

ATTEST:
_______________________________
Ashley Wyatt, Town Clerk

This instrument has been pre-audited in the manner required by the local government budget and fiscal
control act.
Brittany McLaurin, Finance Director

Date

5

Attachment - 1
STATE OF NORTH CAROLINA
CUMBERLAND COUNTY
TOWN OF HOPE MILLS

AFFIDAVIT: E-VERIFY COMPLIANCE

WHEREAS, North Carolina General Statutes §153A-449(a) authorizes counties to contract with a private
entity to carry out any public purpose that the county is authorized to engage in by law;
WHEREAS, North Carolina General Statutes §153A-449(a) prohibits counties from entering into a contract
with a private entity unless said entity and its subcontractors comply with the requirements of Article 2 Chapter
64 of the North Carolina General Statutes;
NOW COMES Affiant, first being sworn, deposes and says as follows:
1) I possess full authority to speak on behalf of

(the Corporation).

2) The Corporation has submitted a bid for contract or desires to enter into a contract with
the Town of Hope Mills.
3) As part of my duties and responsibilities pursuant to said bid and/or contract, I attest that I am aware
of and in compliance with the requirements of E-Verify, Article 2 of Chapter 64 of the North
Carolina General Statutes, to include (check which applies):
After hiring an employee to work in the United States, I verify the work authorization
of said employee through E-Verify and retain the record of the verification of work
authorization while the employee is employed and for a period of one (1) year thereafter;
or
I employ less than twenty-five (25) employees within the State of North Carolina
4) Also as part of my duties and responsibilities pursuant to said bid and/or contract, I attest that to the
best of my knowledge any subcontractors employed as a part of this bid and/or contract are
in compliance with the requirements of E-Verify, Article 2 of Chapter 64 of the North Carolina
General Statutes, to include (check which applies);
After hiring an employee to work in the United States, I verify the work authorization
of said employee through E-Verify and retain the record of the verification of work
authorization while the employee is employed and for a period of one (1) year thereafter;
or
I employ less than twenty-five (25) employees within the State of North Carolina
Specify Subcontractor:
This

day of

20_______

I,

Enter Name and Title

Sworn to and subscribed before me this

day of____________, 20 ____.

OFFICIAL SEAL

My Commission Expires:
Notary Public:

6

Attachment – 2 Scope of Work
Contractor shall furnish, install, and service equipment for the replacement of RTU #5 as specified
below:

(1) (YHK102A4S0M3L19) TRANE 8.5 TON ROOFTOP UNIT
(1) (BAYSENS077A) TRANE SENSOR; WIRED SENSOR 10K ONLY
(1) (BAYSENS037A) TRANE ACCESSORY; HUMIDITY ZONE ACCESSORY DUCT MOUNTED
(1) MOTORIZED OUTSIDE AIR DAMPER
(1) THROUGH THE BASE ELECTRICAL CONNECTIONS
(1) CLOGGED FILTER AND CONDENSATE SWITCH
(1) HOT GAS REHEAT
(1) LON TALK COMMUNICATIONS INTERFACE
(1) HIGH EFFICIENCY
(1) HINGED ACCESS PANELS/MERV 8
(1) NEW DRAIN- PIPE
(1) PVC WITH GLUE JOINTS
(1) REMOVE BACK BACNET MS/TP FROM COMMUNICATION BOARD TO NEW EQUIPMENT
(1) BILLS CRANE
(1) MECHANICAL PERMIT
(1) ELECTRICAL PERMIT
(1) NEW ELECTRICAL FUSIBLE DISCONNECT MOUNTED ON EQUIPMENT
(1) LABOR TO INSTALL
(1) START UP BY A CERTIFIED TECHNICIAN
(1) YEAR LABOR WARRANTY THROUGH BLACKWELL HEATING AND AIR
(1) 5 YEARS ON COMPRESSOR
The installation shall include the following provisions:
- Lawful evacuation of refrigerant from system.
- Removal of old equipment and/or ductwork, if applicable.
- Instructions on use of thermostat.
- Clean work area when completed.
- All materials listed above are guaranteed as specified.
- Thorough check of system by certified service technician to ensure installation meets all applicable
codes.

7

Proposal
Town Of Hope Mills
5770 Rockfish Rd
Hope Mills, NC 28348

Proposal Number 0826160 – JSSC
Date 8/10/2026

Attention: Maxie Dove
RTU #5

Steve Chrisco
Brady Services
Strategic Account Manager
919-708-3717
800-849-1915
800-849-1915
24 Hour Emergency Service (800) 594-3010
bradyservices.com

Thank you for choosing Brady as your HVAC support partner. We are committed to working with you to ensure your
building serves the needs of your organization. We appreciate the opportunity to provide you with a proposal for your
equipment replacement as detailed in the following pages. This proposal is based on our site visit, information provided by
the owner, and a survey of the equipment that is to be replaced. Any revision or request of change to scope of work by the
owner later would be subject to price review at that time.

Packaged Unit Scope Of Work
Equipment Demolition, Installation and Specification
Brady will disconnect all power wiring control wiring and gas piping as needed for the complete removal and
disposal of the existing Trane rooftop unit serial number 625101889L.
Brady will include all labor, accessories, tools, equipment, and materials required to completely execute the
installation of a new Trane rooftop unit.
Unit specifications are listed below.
•
•

Product Data - 3 - 25 Ton Precedent Unitary Rooftop
Item: A1 Qty: 1 Tag(s): RTU-5
8.5 Ton DX Cooling / Gas Heat
460/60/3
Standard Efficiency
R-454B Refrigerant
460/60/3
Symbio 700-unit controller
0-50% Motorized outside air damper
Through-the-base electric connections
Non-fused disconnect switch
LonTalk communications interface
Modulating hot gas reheat (HGRH)
Clogged filter switch and condensate overflow switch

Gas and Drain Piping
Reconnect to the existing gas piping.
Drain piping will be PVC piping with glue joints.
Crane and Rigging
Brady will furnish all cranes, rigging, and trucking as needed for this project.
Controls
Brady Controls to provide the following.
•
•
•

Includes:
- Brady Controls to integrate new RTU to existing Tracer SC+ building
controller
- Provide new BACnet MS/TP communication link from SC+ to comm
interface on new RTU
- Install new space temperature sensor provided with equipment
- Updates to programming and graphics as required
- Updates to controls as-built drawings

Page 2 of 15

Electrical
Brady will replace existing disconnect, conduit, and conductors that are required for load side electrical service
from point of existing disconnect to new packaged unit. Disconnect, conduit, and conductors have been sized per
NEC and based on the packaged unit MOP and MCA provided to Brady by the equipment manufacturer.
Electrical connections to equipment will be made with short lengths of flexible "Liquid - Tite" conduit.
All equipment has been selected for 480 volts, 60 hertz, and 3 phase electrical service.
Start-Up
A Brady factory-authorized technician will perform start-up and inspection of new packaged unit according to the
manufacturers' written instructions.
Clarifications
All work is based on straight time hours: Monday through Thursday from 7:00 am to 5:30 pm.
Brady requires that the equipment for this project go through a submittal and review process to verify equipment
design and performance before the final order of equipment will be released. This is completed to ensure that the
result meets the owner’s expectations. Brady will request that you assign a company representative to review and
sign off on the equipment prior to order placement.
When crane work is to be performed over an occupied area a crane lift plan will be provided by the crane
company. The plan will be reviewed by Brady’s onsite superintendent and your site appointed personnel before
any lifting begins. We will require the area surrounding the lift to be cleared and barricaded during the work. Once
all lifting has been completed, all work may resume.
The packaged unit selected and quoted for this proposal is based on like for alike change out and does not reflect
a change in capacity or load calculation for the area this unit serves.
Any code deficiencies related to the existing conditions not specifically identified to be addressed are not included
in our scope.
Unforeseen conditions related to the owner’s equipment or building that adversely impact on the cost of the project
may result in additional changes.
When changing packaged unit out with like size packaged unit, it is assumed the conduit, wire, disconnects,
breakers, electrical panel and duct work are adequately sized to serve the proposed packaged unit and are
functional and installed per code.
A structural engineer must approve additional loading of the roof resulting from the installation of new equipment.
The owner will be required to provide structural drawings of the roof for evaluation. Cost related to the structural
upgrades and required modification are not included in our scope and pricing.
The building heating and cooling load calculations are based on information provided by the owner. Discrepancies of
information provided and actual conditions could result in equipment being sized incorrectly. Brady is not responsible for
problems resulting from incorrect information provided by the owner.
This proposal excludes all work on energized electrical systems, including but not limited to electrical panels, disconnects,
motor control centers (MCCs), switchgear, or similar components. All connections, repairs, and modifications will be
performed only after the equipment has been properly de-energized, locked out, and verified safe for work.

Page 3 of 15

Agreement Price:
Total Net Price: $ 62,125.00
5–6-week lead time
Labor $ 16,286.00
Materials $ 2,896.00
Equipment $ 25,513.00
Controls $ 11,704.00
Crane $ 5,726.00

Payment Schedule:
50% to be billed at proposal execution
50% to be billed monthly based on project progress

Pricing Clarifications:
•

All prices INCLUDE Use Tax on materials only. NC Sales tax is EXCLUDED from above sell price subject to satisfactory
completion of North Carolina Department of Revenue Form E-589CI, Affidavit of Capital Improvement, OR E-595E,
Streamlined Sales and Use Tax Agreement Certificate of Exemption.

•

This proposal is valid for ten (10) days from the date of this proposal

•

Pricing is based on Net 30 days payment terms

Agreement Execution
Execution of this proposal constitutes acceptance of the accompanying “Construction Agreement” Terms and Conditions.
OWNER:

CONTRACTOR:

Brady Trane Service, Inc.
(Name of Owner)

(Name of Contractor)

(Signature)

(Signature)

(Printed Name)

(Printed Name)

(Title)

(Title)

Date:

Date:

Page 5 of 15

Rev 7-13-26 This Construction Agreement (“Agreement”) is made on these terms and conditions, as of the date of the Agreement Execution
(“Effective Date”), by and between the parties listed in the proposal. No waiver, alteration or modification of this Agreement shall be valid,
unless made in writing and signed by Owner and Contractor.
RECITALS
hereto;

WHEREAS, Owner desires to contract with Contractor for the performance of the Scope of Work set forth in The Proposal attached

WHEREAS, Owner and Contractor have agreed to enter into this Agreement to set forth the terms and conditions for Contractor's
services set forth in The Proposal (hereinafter the “Work”).
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants contained herein, the parties agree as
follows:
Article 1 - Definitions
As used throughout the Contract Documents, the following terms when capitalized shall have the designated meanings and other terms
used herein but not defined below shall have the meanings ascribed to them throughout this Agreement:
“Agreement Price” means the lump sum amount specified that is payable by Owner to Contractor in consideration for the performance
of the Work. Agreement Price shall also include other compensation expressly agreed by Owner to be paid to Contractor in consideration
of the Work, including but not limited to agreed-upon unit prices.
“Applicable Laws” means all laws, building codes, rules, regulations, or orders of any federal, state, county, local, or other governmental
body, agency or other authority having jurisdiction over the Site, or the performance of the Work at the Site, as may be in effect from
time to time.
“Certificate of Final Completion” means a form or documentation certifying Contractor’s claim of final completion of the Work.
“Change Order” refers to a written document issued by Owner after commencement of the Work at the Site, which modifies the terms
set forth in the Work Order. To be effective, any Change Order must be executed by both Owner and Contractor.
“Completion Date” (or the plural thereof) means the dates specified in the Work Order for Contractor’s achievement of Substantial
Completion and/or Final Completion, subject to any extension thereof by Change Order.
“Contract Documents” refers to, collectively, this Agreement, and any Change Orders issued by Owner during the course of the Work,
and all plans, specifications, and addenda.
“Contract Time” means the amount of time specified to achieve Substantial Completion of the Work.
“Date of Commencement” means the date performance of the Work commences.
“Day” as used in the Contract Documents shall mean calendar day unless otherwise specifically stated.
“Final Completion” means the full completion of the Work as required by the Contract Documents, as evidenced by Owner’s written
acceptance of the completed Work in accordance with the provisions of Section 2.06 of this Agreement.
“Permits” means all permits, waivers, variances, authorizations, or licenses issued by any federal, state, county, local, or other
governmental body, agency, or other authority having jurisdiction over the Site, or the performance of the Work at the Site, as may be in
effect from time to time.
“Preconstruction Fee” shall be the agreed upon fee payable to Contractor for Professional Services performed prior to the establishment
of an Agreement Price.
“Professional Services” means services provided by an architect, engineer, land surveyor, construction manager, scientist, or technical
consultant.
“Site” means the building, office space, business location, or other location where the Work is to be performed or furnished.
“Substantial Completion” means the stage in the progress of the Work when the Work is sufficiently complete so that Owner can utilize
its property for its intended purpose.
“Work” means the complete performance of the scope of Work as specified in either a purchase order or a Work Order and includes all
labor necessary to produce, furnish, and/or install such services, all materials, fabrications, assemblies, and equipment (excluding Owner
supplied equipment) incorporated or to be incorporated in such Work.

Page 6 of 15

Words and abbreviations that have well-known technical or trade meanings are used in the Contract Documents in accordance with
such recognized meanings.
Article 2 – Scheduling, Subcontractors, Coordination, and Completion
Section 2.01 Scheduling. The Date of Commencement shall be the later of the date set forth in a notice to proceed issued by Owner
or the date all necessary Permits have been issued. Unless specifically stated in the Proposal, there is no required date or period of time
required for substantial completion.
Section 2.02 Subcontractors and Subconsultants. Upon request of the Owner, prior to commencement of the Work, Contractor
shall submit to Owner for Owner’s approval a list of subcontractors, and subconsultants, if any, listed by proposed scopes of work, with
addresses and telephone numbers, proposed to be used to perform the Contractor’s scope of Work. Owner shall have the right to object
to any of the subcontractors and subconsultants, but Owner’s approval shall not be unreasonably withheld. In the event Owner objects to
one or more subcontractors or subconsultants, Contractor shall not use such subcontractor or subconsultant on the Project, and shall
propose another subcontractor or subconsultant for Owner’s consideration. All collective bargaining labor agreements that may apply
for the performance of any part of the Work at the Site shall be observed. As applicable, union labor, or prevailing wages as required,
shall be used to perform the Work if conditions or agreements at the Site require such labor.
Section 2.03 Coordination. The schedule shall be periodically revised as required by the conditions of the Work, progress thereon,
and the Project. The Work shall be performed so as to not unduly interfere with or disrupt the business operations of Owner. It is hereby
recognized that, to accommodate ongoing business operations located on the Site, the Work may need to be performed during nonregular business hours, including working evenings and/or weekends. The Work shall be confined to those areas identified by Owner.
All ingress and egress to the Site shall be confined to those areas approved in advance by Owner. The Agreement Price does not
include any work outside of normal working hours unless specifically stated in the Proposal.
Section 2.04 Temporary Facilities. Unless otherwise specified in the Work Order, Contractor shall provide all temporary facilities for its
use and shall arrange for temporary connections and lines for connection to and use of water, electricity, telephone, gas, compressed
air, steam, heat, and other similar services. Contractor shall remove all temporary construction, signs and facilities upon completion of
the Work and restore the Site to the condition in which it was originally found.
Section 2.05 Substantial Completion. When Contractor considers that the Work is substantially complete, Contractor will submit to
Owner a proposed “punchlist” listing items of the Work to be completed prior to Final Completion. Contractor and Owner shall inspect
the Work (or portion thereof) to determine if the same is substantially complete. Owner and Contractor shall add to the punchlist any item
of work that has not been completed. When the Work is substantially complete, Contractor shall notify the Owner in writing, setting forth the
date of Substantial Completion and stating the date by which Contractor shall complete the items of work included on the punchlist.
Section 2.06 Final Completion. When Contractor considers the Work (including the items contained on the punchlist) fully complete
in accordance with the Contract Documents, Contractor shall complete the Certificate of Final Completion (in the form of a Warranty
Letter) and submit the same to Owner for review, which shall constitute Contractor’s certification to Owner in writing that Final Completion
has been achieved by virtue of the following:

(a) Contractor has inspected all of the Work and has determined that the Work has been completed in accordance with this
Agreement and the Work Order;

(b) Contractor has cleared, tested and started-up the equipment at the Site and said equipment is operational; and
(c) Contractor has obtained all Permit sign-offs or other approvals of any governmental agency with authority over the Work that
pertain to the Work and that are customarily the responsibility of an installation contractor.

Section 2.07 Correction of Work. If Owner at any time determines that any portion of the Work is incomplete or defective, Owner will promptly
notify Contractor of such incomplete or defective Work, itemizing and describing such remaining items with reasonable particularity. Contractor
shall then arrange for and perform the immediate correction of all items noted by Owner.
Article 3 - Contract Documents and Site Conditions
Section 3.01 Examination of Contract Documents and Site. Contractor certifies and represents that it has carefully examined all of the Contract
Documents and the Site to satisfy itself as to the character, quality, and quantity of Work to be performed, the general and local conditions that
could affect the Work or otherwise may affect the cost, difficulty, manner or progress of performing the Work, the materials and equipment and
other items to be furnished, and all other requirements of the Contract Documents and this Agreement.
In the event Contractor believes there is or may be any conflict between, or omission from, this Agreement and the balance of the Contract
Documents, or if Contractor has any doubt as to the meaning of any of them, Contractor shall immediately submit the matter to Owner for written
clarification. If any clarification of this Agreement or of the other Contract Documents is needed and requested, Owner will provide the clarification
by issuing a written order.
Section 3.02 Intent; Order of Precedence. All references to “Contractor” shall be deemed to also refer to Contractor’s employees, agents,
suppliers, subconsultants, and subcontractors. The plans, specifications, addenda, and all of the Contract Documents, as they each relate to the
Work comprise the Agreement and are intended to be complementary and construed as a whole. However, in the event of conflict between one
or more provisions of the Contract Documents, the higher listed document shall take precedence over the lower listed document as set forth
below:.
1)

the Owner’s Requirements document;

Page 7 of 15

2)

This Agreement, including any Change Orders or amendments thereto;

3)

The Construction Documents.

A conflict exists when the same subject matter is addressed by two or more provisions of the Contract Documents in a manner that
cannot be reconciled to give effect to all provisions. In the various parts of the Contract Documents where reference is made to
applicable codes and standards, the Work shall, except as otherwise specified, conform to the latest issue of the referenced code or
standard available at the time the Work is performed.
Any technical reports, energy audits or studies, or engineering studies or reports that may be furnished to Contractor are not a part of
the Contract Documents (unless expressly included by reference to title, date, and author in the relevant Work Order), but Contractor
nevertheless shall be entitled to rely on their accuracy and completeness.
The intent of the Contract Documents is to include in the Work all labor, materials, equipment, tools, plans, water, light, power and other
items necessary for Contractor to provide a complete workmanlike job. The titling and division of drawings and specifications by trades
or other classifications is for convenience only. Contractor shall not be relieved of performing or furnishing any part of the Work or be
entitled to extra compensation by the fact that any part of the Work could have been included under another title or division.
Section 3.03 Unforeseen Conditions. In the performance of the Work, if Contractor encounters conditions at the Site that are (i)
subsurface or otherwise concealed physical conditions that differ materially from the conditions reasonably observed by Contractor in
connection with its supplying the written estimate for the Work, or (ii) unknown physical conditions of an unusual nature that differ
materially from those conditions ordinarily found to exist and generally recognized as inherent in construction activities of the type and
character as the Work, Contractor shall notify Owner of such conditions promptly, prior to significantly disturbing the same. Upon receipt
of Contractor’s notice, Owner may investigate the claimed unforeseen condition. In the event that Owner disagrees that an unforeseen
condition exists, Contractor may elect to pursue a claim pursuant to the requirements of this Agreement. However, if Owner determines
that an unforeseen condition exists and elects to proceed with the Work, a Change Order will be issued that sets forth a mutually
agreeable equitable adjustment to the Agreement Price and/or Contract Time. Should Customer not authorize the performance of
additional Work or should Owner elect not to proceed with the Work, the Work Order (or portion thereof) will be subject to termination
for convenience hereunder. In the event that a complete suspension of the Work is impractical or unreasonable based on the status of the
Work at the time of the discovery of the unforeseen condition, Contractor shall act reasonably to protect the Site from any damage.
Section 3.04 Hazardous Substances. Except with respect to refrigerants, glycol, and oils usually associated with heating, ventilating,
and/or air conditioning equipment and except for ballasts and lamps, and except as expressly provided otherwise in Contractor’s Scope
of Work, Contractor’s Work excludes any work connected or associated with Hazardous Substances. Subject to the exceptions in the
preceding sentence, Hazardous Substances means any pollutant, contaminant, toxic or hazardous substance, material or waste, any
dangerous, potentially dangerous, noxious, flammable, explosive, reactive or radioactive substance, material or waste, urea
formaldehyde, asbestos, asbestos-containing materials (“ACM’s”), polychlorinated biphenyl (“PCB”), and any other substance, the
manufacture, preparation, production, generation, use, maintenance, treatment, storage, transport, disposal, handling, or ownership of
which is regulated, restricted, or prohibited, by any federal, state, or local statute, law, ordinance, code, rule or regulation now or at any
time hereafter in effect, and as may be amended from time to time, including but not limited to, the Comprehensive Environmental
Response, Compensation, and Liability Act (42 U.S.C. §§ 9601 et seq.), the Hazardous Materials Transportation Act (49 U.S.C. §§ 1801
et seq.), the Resource Conservation and Recovery Act (42 U.S.C. §§ 6901 et seq.), the Federal Water Pollution Control Act (33 U.S.C.
§§ 1251 et seq.), the Clean Air Act (42 U.S.C. §§ 7401 et seq.), the Toxic Substances Control Act, as amended (15 U.S.C. §§ 2601 et
seq.), and the Occupational Safety and Health Act (29 U.S.C. §§ 651 et seq.).
Contractor shall not perform any identification, abatement, cleanup, removal, transport, treatment, storage or disposal of Hazardous
Substances as a part of Contractor’s Work. Should Contractor become aware of or suspect the presence of Hazardous Substances in
the course of performing the Work which have not been disclosed by Owner, or which present or may present a hazard to or endanger
health welfare or safety, Contractor shall immediately stop work in the affected area and notify Owner of the Hazardous Substances.
Owner will be responsible for taking any and all action necessary to correct the condition in accordance with all applicable laws and
regulations. Owner shall be exclusively responsible for any claims, liability, fees and penalties, and the payment thereof, arising out of or
relating to any Hazardous Materials on or about the premises, not brought onto the premises by Contractor. Contractor shall be required
to resume performance of the Work in the affected area only when the affected area has been rendered harmless, and only after an
equitable adjustment to the Agreement Price and the Contract Time is agreed upon.
Article 4 - Workmanship and Warranty
Section 4.01 Professional Services. To the extent Contractor’s scope of Work includes Professional Services, Contractor shall perform
those Professional Services consistent with the professional skill and care ordinarily provided by other professionals practicing in the
same or similar locality under the same or similar circumstances. The Contractor shall perform its Professional Services as expeditiously
as is consistent with such professional skill and care and the orderly progress of the Project.
Section 4.02 Instruments of Service. Contractor warrants that it is the copyright owner of any Instruments of Service delivered as part
of the Professional Services, or that it has permission from the copyright owner to transmit such information for use on the Project.
The Contractor and its subconsultants shall be deemed the authors and owners of their respective Instruments of Service, and shall
retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to
meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in
derogation of the reserved rights of the Contractor or its subconsultants.

Page 8 of 15

The Contractor grants to the Owner a nonexclusive license to use the Instruments of Service solely and exclusively for purposes of
constructing, using, maintaining, altering and adding to the Project. The Contractor shall obtain similar nonexclusive licenses from the
Consultant’s subconsultants consistent with this Agreement. The license granted under this section permits the Owner and the Owner’s
consultants and separate contractors to reproduce applicable portions of the Instruments of Service, solely and exclusively for use in
performing services or construction for the Project. The Owner shall not use any portion of the Instruments of Service on another project
without the Contractor’s prior written consent. In the event the Owner uses the Instruments of Service without retaining the Contractor,
the Owner releases the Contractor from all claims and causes of action arising from such uses.
The provisions of this Section 4.02 shall survive termination of this Agreement.
Section 4.03 Material and Workmanship. Contractor agrees to perform all Work and furnish and supply all equipment (excluding
Owner supplied equipment), supplies, and materials that may be required for the performance of the Work. Except as expressly provided
in the Proposal, all material to be incorporated in the Work shall be new, of sufficient quantities to facilitate the proper and expeditious
execution of the Work, of the most suitable grade for the purpose intended, and in compliance with the Contract Documents. Contractor
shall have responsibility and control over the performance of the Work, including the construction methods, techniques, means and
sequences for coordinating and completing the various portions of the Work. By written notice, Owner may require Contractor to remove
from the Work any employee or subcontractor of Contractor whom Owner deems incompetent, careless, or otherwise objectionable.
Contractor shall examine materials or equipment furnished by others and handle, store and install such items to the extent installation is
a part of Contractor’s scope of Work, with appropriate skill and care to ensure a satisfactory and proper installation.
Section 4.04 Warranty. Contractor warrants that all equipment and material furnished and all Work performed under this Agreement
will be free from defects in material and workmanship for a period of one (1) year (or such longer period as may be specified elsewhere
in the Proposal or Contract Documents) after Final Completion. Contractor further agrees to furnish all warranties that are required in
accordance with the Contract Documents for the Work prior to final payment. Contractor shall, at no cost to Owner, promptly and
satisfactorily replace any material and correct any workmanship found to be defective or otherwise not in conformity with the Agreement
requirements and remedy any damage resulting therefrom. If required in writing by Owner, at Contractor’s time and expense, Contractor
must uncover any portion of the Work which has been covered by Contractor in violation of the Agreement or Contract Documents or
contrary to a directive issued to Contractor by Owner and then restore the uncovered work to its original condition. Except as provided
in the preceding sentence, the Agreement Price and Contract Time shall be adjusted by Change Order for the cost and time of uncovering
and restoring any work which is uncovered for inspection and proves to be installed in accordance with the Agreement and Contract
Documents, provided Owner had not previously instructed Contractor to leave the work uncovered. If Contractor uncovers work pursuant
to a directive issued by Owner, and such work upon inspection does not comply with the Agreement and Contract Documents, then
Contractor shall be responsible for all costs and time of uncovering, correcting and restoring the work so as to make it conform to the
Agreement and Contract Documents.
In no event shall Contractor be liable for any breach of a manufacturer’s warranty or any consequential or special damages of for
transportation or other expenses which may arise in connection with any defective goods.
THIS WARRANTY IS EXPRESSLY MADE IN LIEU OF ANY AND ALL OTHER WARRANTIED EXPRESS OR IMPLIED INCLUDING
THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR PARTICULAR PURPOSE.
Section 4.05 Inspection and Correction. Owner shall have the right to inspect and/or test any part of the Work at all reasonable times
and places. If required in writing by Owner, at Contractor’s time and expense, Contractor shall uncover any portion of the Work that has
been covered by Contractor contrary to the Contract Documents or contrary to a directive issued to Contractor by Owner and then
restore the uncovered work to its original condition. Except as provided in the preceding sentence and provided Owner had not previously
instructed Contractor to leave the work uncovered, the Agreement Price and Contract Time shall be adjusted by Change Order for the
cost and time of uncovering and restoring any work that is uncovered for inspection and proves to have been installed in accordance with
the Contract Documents. If Contractor uncovers work pursuant to a directive issued by Owner, and such Work upon inspection does not
comply with the Contract Documents, then Contractor shall be responsible for all costs and time of uncovering, correcting and restoring
the Work so as to make it conform to the requirements of the Contract Documents.
Section 4.06 Clean-up. Contractor shall follow Owner's cleanup directions and, in any event, shall (a) at all times keep the Site free
from debris resulting from the Work; and (b) broom clean each work area daily prior to discontinuing work in each area.
Section 4.07 Protection of People and Property. Contractor shall at all tiers bear the responsibility for Safety of its own employees,
and for protection of the employees, guests and property of Owner, in the course of the Work as it is effected by Contractor.
Contractor shall apply industry standards which are recognized to prevent injuries and property loss, and that are adopted as industry
consensus standards by agencies having jurisdiction, and shall adhere to those standards, in the interest of guiding safe work
practices. These safety standards are fundamental and are in addition to Owner Environmental Health and Safety standards, and
requirements imposed by the Contract Documents.
Establishment of a safety program by Owner to regulate activities onsite shall not relieve Contractor of its own responsibilities for
furnishing and maintaining a work place free from recognized hazards. In addition to Contractor’s duties to supervise and direct the
actions of its employees, and to monitor the progress of the Work, Contractor shall maintain a safe and healthful work place and inspect
the site frequently during operations.

Page 9 of 15

Contractor shall assess safety and health hazards present on site, arising from or contained in subcontractor’s own work, or arising from
or issuing from adjacent activities by others present on site, and shall undertake to protect its own employees, and the employees,
guests and property of Owner.
Contractor shall communicate hazards associated with chemicals and materials of trade, by informing Owner prior to bringing the
chemical materials on site, and by presenting a chemical Safety Data Sheet to Owner.
Contractor shall comply with the reasonable recommendations of insurance companies having an interest in the Project, and shall stop
any part of the Work that Owner deems unsafe until corrective measures reasonably satisfactory to Owner are taken.
In any systematic efforts led by the Owner to eliminate or reduce risks of injury on site, the Contractor agrees to participate fully, including
reporting activities that are intended to promote a safe and healthful workplace.
Contractor shall notify Owner immediately following any accident, mishap, or loss event, and promptly confirm the notice in writing to
Owner. A detailed written report shall be furnished if requested by Owner. Contractor shall indemnify employees, guests and property
of Owner, Customer and Owner for losses, damages, and expenses, and fines or penalties imposed on any of them resulting from
Contractor’s safety violations. Contractor shall comply with any drug testing, criminal background check, security clearance, and Site
access requirements in accordance with the Customer site requirements.
Article 5- Bonds and Insurance
Section 5.01 Bonds. If required by the Owner, no later than five (5) calendar days after the execution of this Agreement, or an
amendment fixing the Agreement Price in the event of a design-build project, whichever is later, and in any event prior to Contractor’s
performance of any part of the Work, Contractor shall furnish performance and payment bonds each in the full amount of the Agreement
Price in a form and by a surety acceptable to Owner. Contractor shall not be entitled to any payment under the Work Order until such
bonds have been provided or until this requirement is expressly waived in writing by Owner. Any delays in commencing any part of the
Work due to Contractor’s failure to furnish bonds shall not entitle Contractor to an increase in the Agreement Price or an extension of
the time within which to complete the Work. No bonds are included in the Agreement Price unless specifically stated in the Proposal.
Section 5.02 Insurance. On an annual basis, and before commencing performance of any Work, Contractor shall obtain and furnish
Owner, upon request, with certificate(s) of insurance evidencing that Contractor maintains insurance policies with the coverages and
minimum limits required hereby, unless higher limits or other coverages are required by the Customer Contract, covering Contractor's
risks and contractual liability under this Agreement and evidencing that such policies shall not be canceled without thirty (30) days prior
written notice to Owner. Contractor’s policies shall be endorsed to specify that Contractor's insurance is primary and that any insurance
or self-insurance maintained by Owner shall not contribute with it. Upon request, Owner and Customer, by name, and its officers,
directors, employees and agents shall be named as Additional Insureds and shall apply to both ongoing and completed operations.
Additional Insured status shall apply to the General Liability and Umbrella coverages (and Pollution where required).
Contractor shall procure and maintain the following minimum insurance in full force and effect at all times until the Work has been
completed and finally accepted, unless higher limits are required by the Contract Documents:
Worker’s Compensation
Each Accident
Disease
Disease Each Employee

COVERAGES
Statutory Employers’ Liability Insurance

LIMITS
$1,000,000
$1,000,000
$1,000,000

Comprehensive General Liability Insurance, including Contractual Liability & Independent Owner’s Coverage
Each Occurrence BI/PD
$2,000,000
Aggregate
$4,000,000
Comprehensive Automobile Injury Liability Insurance per accident BI/PD

$2,000,000

Umbrella Liability
Each Occurrence
Aggregate
Umbrella shall be excess of General Liability, Employers’ Liability and Auto

$5,000,000
$5,000,000

Pollution

$5,000,000 per occurrence
$5,000,000 Annual Aggregate

Upon request, such Certificates of Insurance (other than with respect to Employers’ Liability insurance and Workers' Compensation
coverage) shall state that Owner, by name, “and its officers, directors, employees, and agents are named as Additional Insureds under
the above-listed policies to the extent of Contractor's contractual indemnity obligations and shall apply to both ongoing and completed
operations (specified on the Certificate of Insurance)." A copy of the Additional Insured endorsement shall be attached to the Certificate.
Neither the procurement nor maintenance of any type of insurance by Contractor shall in any way be construed or deemed to limit, waive,
or release Contractor from any of the obligations and risks impressed upon and/or assumed by Contractor under this Agreement, or to
be a limitation on the nature and extent of such obligations and risks. All rights of subrogation by Contractor and its insurer(s) are hereby

Page 10 of 15

waived to the extent permitted by applicable law. Contractor shall provide Owner with a Certificate of Insurance, including the waiver of
subrogation by Contractor and its insurer(s) for above referenced policies.
Contractor shall provide a replacement Certificate of Insurance upon renewal of any or all of the policies described within a reasonable
time upon renewal, and at any other time as reasonably requested by Owner.
Article 6 – Contractor Liability Generally
Section 6.01 Risk of Loss. Until issuance of the Certificate of Final Completion by Owner, Contractor shall protect against, and shall
bear the risk of, any loss of or damage to the Work or any materials, equipment (excluding the Owner supplied equipment incorporated
into the Work) or other items to be incorporated therein arising from any cause, except the negligence or willful misconduct of Owner or
its employees. Without cost to Owner, Contractor shall promptly comply with all reasonable requests by Owner to protect such property.
Section 6.02 Indemnity. To the fullest extent permitted by law, Contractor and Owner (each, an “Indemnitor”) shall indemnify, defend
and hold the other, and their respective officers, directors, employees and agents (“Indemnitee”), harmless from any and all claims,
actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or any other
damages, arising out of or resulting from the acts and omissions of an Indemnitor, its subcontractors, subconsultants, and
agents, and their respective employees and agents. However, Indemnitor shall not be required to indemnify or defend Indemnitee
against claims, damages, expenses or liabilities to the extent attributable to the negligence of the Indemnitee. The duty to indemnify will
continue in full force and effect, notwithstanding the expiration or early termination of this Agreement, with respect to any claims based
on facts or conditions which occurred prior to expiration or termination.
Section 6.03 Waiver of Damages for Delay.
Unless the Proposal expressly states a guaranteed date of completion and expressly identifies specific damages for delay to
which Contractor has affirmatively agreed in writing, time shall not be of the essence for the performance or completion of the
Work.
Contractor shall not be liable for, and Owner hereby waives, any claims for damages, losses, costs, or expenses of any kind arising
out of or related to the timing, sequencing, or duration of the Work, including without limitation delay damages, consequential
damages, lost profits, loss of use, or impact damages, except to the extent such damages are specifically described and
expressly accepted by Contractor in the Proposal.
The Work shall be deemed complete when Contractor has substantially completed the Work in accordance with the Contract
Documents, as reasonably determined by Contractor.
To the extent the Proposal includes a guaranteed completion date and expressly agreed-upon liquidated delay damages, Contractor’s
liability shall be strictly limited to such liquidated damages, which shall be the Owner’s sole and exclusive remedy for delay.
Owner shall remain responsible for, and Contractor shall not be liable for, delays or impacts arising out of or relating to acts or omissions
of Owner, Owner’s separate contractors, agents, consultants, weather conditions, supply chain disruptions, changes in the Work,
differing site conditions, or causes beyond Contractor’s reasonable control.
Section 6.04 Excusable Delays and Suspension of Work. Contractor is not liable for delay in performance to the extent such delay
is due to causes reasonably beyond Contractor's control that are not due to removable or remediable causes that Contractor fails to
promptly remove or remedy and which arise without Contractor's fault or negligence, provided that: (a) Contractor diligently and promptly
notifies Owner in writing of conditions that will or are expected to result in delay and the extent of such delay; and (b) Owner was
advised in advance of and had consented in writing to Contractor's then applicable schedule for completion.
Notwithstanding any provision to the contrary, Owner may direct in writing that Contractor suspend, delay, or interrupt all or any part of
the Work for such period of time as Owner determines to be appropriate or necessary. Contractor shall immediately resume performance
of the Work upon the direction of Owner, provided that Contractor shall be entitled to an adjustment to the Agreement Price and Contract
Time on account of such suspension, delay, or interruption.
Section 6.05 Liens and Claims. Contractor warrants and guarantees that title to all Work furnished pursuant to a Work Order will pass
to Owner free and clear of all liens, claims, security interests or encumbrances no later than the date Contractor receives Final Payment
pursuant to such Work Order. Contractor shall fully indemnify, hold harmless and protect Owner all liens and/or claims of any laborers,
materialmen, and subcontractors of Contractor or its subcontractors against Owner and/or the Site on or for which the Work is performed
in connection with labor or material furnished by Contractor (and any party acting for or under Contractor) and shall furnish to Owner,
upon request, affidavits of status of accounts and releases of liens.
For any capital improvement project with a total contract value in excess of Fifty Thousand Dollars ($50,000), Owner expressly
authorizes and consents to Contractor filing, designating, and/or identifying a lien agent for the Project in accordance with Chapter
44A, Article 2 of the North Carolina General Statutes, including G.S. § 44A-11.1, if a lien agent has not already been designated by
Owner.
Owner acknowledges that the designation of a lien agent is a statutory requirement under North Carolina law for qualifying projects and
agrees that Contractor’s filing or identification of a lien agent shall not constitute a lien, notice of nonpayment, or claim of default, but is
solely for the purpose of preserving statutory rights.

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Owner agrees to cooperate fully with Contractor and any designated lien agent by providing accurate project information, property
identification, and other information reasonably required to comply with North Carolina lien agent statutes.
Section 6.06 Temporary Environmental Conditions. Owner acknowledges that performance of the Work will require the interruption,
shutdown, or removal of existing heating, cooling, ventilation, and/or dehumidification systems. During such interruptions, Contractor
does not maintain and makes no representations regarding indoor temperature, humidity, air quality, or environmental conditions within
the building or premises.
Unless the Proposal expressly states otherwise, Contractor provides no temporary heating, cooling, ventilation, dehumidification,
humidification, or environmental control of any kind, whether permanent or temporary.
Owner is solely responsible for evaluating, providing, operating, and maintaining any temporary measures necessary to preserve indoor
environmental conditions, including temperature and humidity levels, and to protect occupants, equipment, finishes, inventory, or other
property. This responsibility applies regardless of cause, including but not limited to delays, scheduling changes, defective or delayed
equipment, third‑party failures, weather conditions, or acts or omissions of Contractor.
Owner assumes all risk of damage, loss, or adverse conditions arising from the interruption of HVAC services, including but not limited
to condensation, mold, corrosion, material degradation, equipment damage, data loss, business interruption, or occupant discomfort.
Any temporary equipment provided, arranged, or coordinated by Contractor (if any) shall remain strictly temporary, shall not be owned
by Contractor, and shall not be covered under any warranty, guarantee, or service obligation unless expressly stated in the Proposal.
Article 7 - Contractor Payment
Section 7.01 Payments. The Agreement Price shall be stated in the Proposal and it represents Contractor's full compensation for performing
the Work, subject to adjustments by Change Order expressly provided for herein. The Agreement Price includes all federal, state and
local taxes and fees that may be due or charged by reason of performance of the Agreement.
Section 7.02 Method of Payment. Owner will pay Contractor by progress payments over the course of the performance of the Work,
as stated in the Proposal. There shall be no withholding retainage unless specifically stated in the Proposal.
Within fourteen (14) days after the Date of Commencement, Contractor shall submit to Owner for approval a Schedule of Values
apportioned to the various divisions or phases of the Work. Each line item shall be assigned a monetary price so that the total of all
items equals the Agreement Price. Contractor shall submit to Owner its payment applications (in schedule of value format) for Work
completed and to be completed during the current month as required for Owner to comply with Customer billing requirements.
Progress payments to Contractor for apparent satisfactory performance of the Work or Professional Services shall be made within thirty
(30) days after receipt of a payment application. Payment to Contractor shall not constitute or imply acceptance by Owner or Customer
of any part of the Work.
Section 7.03 Conditions to Payment. No payments shall be made to Contractor until Contractor furnishes to Owner the certificate of
insurance and other documentation required by this Agreement or the Contract Documents. Contractor shall pay for all labor, materials
and equipment used in the performance of the Work through no later than the most current period for which progress payments have
been made by Owner.
Section 7.04 Final Payment. Final payment shall be made thirty (30) days Final Completion.
Contractor’s acceptance of final payment shall constitute a waiver of all claims of Contractor against Owner, Owner and the Site or
otherwise related to the Work, unless such claims are expressly reserved.
Section 7.05 Withholding of Payment. Payments otherwise due Contractor may be withheld by Owner on account of any or all of the
following:

(a) defective work performed by Contractor and not remedied;
(b) claims filed by third parties in connection with Contractor’s work or upon presentation of reasonable evidence indicating the
probable filing of such claims;

(c) failure of Contractor to make payments to its subcontractors, laborers, or materialmen for work done or material furnished;
(d) a reasonable doubt that the Work can be completed for the balance then owing Contractor by Owner; and/or
(e) any other material breach of this Agreement by Contractor.
Owner shall notify Contractor at least seven (7) days before the date a payment is due of its intent to withhold payment and the reason(s)
therefore. Once the reason(s) for withholding payment are removed, Owner shall make payment of the amount withheld to Contractor
within seven (7) days.
Section 7.06 Interest. Amounts due under this Agreement but remaining unpaid after the due date shall bear interest at the rate of
eighteen percent (18%) per annum.

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Section 7.07 Sales and Use Tax Responsibility. Contractor does not determine the tax classification of the Work and has no
knowledge of whether the Project constitutes a capital improvement, a taxable repair or maintenance service, or a tax‑exempt transaction
under North Carolina law.
Upon execution of the Proposal, Owner shall designate in writing the applicable tax treatment of the Project and provide Contractor with
the required, fully completed documentation, including Form E‑589CI for capital improvements or Form E‑535E for tax‑exempt projects,
as applicable.
Contractor may rely on Owner’s written designation and documentation. If Owner fails to provide the required designation and forms at
execution, Contractor shall bill and collect North Carolina sales and use tax on all invoices by default, and Owner agrees to pay such
tax without dispute. Contractor shall have no obligation to revise invoices based on documentation provided later.
Owner is solely responsible for the accuracy and validity of all tax designations and forms provided.
Article 8 - Changes and Claims
Section 8.01 Changes to the Work. By directive to proceed or written Change Order, and without notice to Contractor’s sureties, Owner
may at any time modify, change, omit or add to the Work to be performed and Contractor shall proceed with the Work as directed. In the
event a directive to proceed is issued, Contractor shall proceed promptly and diligently with the performance of the directed Work,
notwithstanding the fact that the directive does not contain an adjustment to Agreement Price or Agreement Time, each of which shall
be determined at a later time by issuance of a Change Order. Neither the issuance nor performance of such a directive to proceed shall
prejudice the rights of either party to contest at any time the entitlement to, or the amount of, an equitable adjustment related to such
directive.
If a Change Order provides for an adjustment to the Contract Price, such adjustment will be made by Owner using one of the following
methods:

(a) a lump sum agreed to by Owner and Contractor; or
(b) unit prices set forth in this Agreement or subsequently agreed to.
Section 8.02 Claims. Contractor shall make all claims against Owner for which Owner is or may be liable in writing and within twentyone (21) calendar days of the date when Contractor knew of the facts giving rise to the event for which claim is made, but in no event
later than ten (10) calendar days prior to Customer’s final acceptance of the Work.
Section 8.03 Limitation of Liability. Notwithstanding anything to the contrary in this Agreement or any Contract Document, Owner
agrees that Contractor’s maximum liability for claims arising out of this Agreement, whether sounding in contract or tort, and including
claims for indemnity or contribution, shall be limited to the portion of the Agreement Price applicable to the particular Work with respect
to which damages are claimed. In no event shall Contractor be liable to Buyer for any other loss or damage, or for any incidental, special
or consequential damages of any kind arising in connection with this Agreement or the Project.
Article 9 - Default and Termination
Section 9.01 Owner’s Default. If Owner fails to make any payment as provided in Article 8 for a period of 30 days, Contractor may,
upon seven additional days’ notice to Owner, terminate the Agreement and recover from Owner payment for Work executed, reasonable
overhead and profit on Work not executed, costs incurred by reason of such termination, and damages.
Section 9.02 Contractor’s Default. Each of the following shall constitute a material default (a “Default”) of this Agreement by Contractor:

(a) Contractor’s repeated refusal or failure to prosecute the Work with such diligence as will ensure its completion within the
Contract Time;

(b) Contractor’s repeated refusal or failure to comply with any provision of this Agreement;
(c) claims are filed by third parties in connection with Contractor’s Work unless Contractor demonstrates it has a good faith basis
for refusing the claim;

(d) failure of Contractor to make payments to its subcontractors, laborers, or materialmen for work done or material furnished
unless Contractor demonstrates it has a good faith basis for withholding payment; or

(e) The commencement of any voluntary or involuntary proceedings in bankruptcy or receivership by or against Contractor,
Contractor shall become insolvent, make a general assignment for the benefit of creditors, or Contractor shall fail to pay its
debts as and when they become due.

If Contractor fails, upon seven (7) working day’s written notice from Owner, to diligently and promptly commence and continue
satisfactory correction of a Default, Owner, with or without terminating Contractor's right to proceed with all or any part of the Work, may
assume control of the Work and complete the same, by contract or otherwise, and may take possession of and utilize in completing the
Work any materials as may be on the site of the Work for which Owner has made payment.
Contractor shall not be entitled to any further payment until the Work is completed and the costs for the Work are known. Subject to the
limitation of liability set forth in Section 8.03, Contractor shall be liable for all costs incurred to complete performance of the terminated
work, together with any damages caused as a result of any delay occasioned by Contractor’s Default, which costs and damages may
be deducted from any moneys due or to become due Contractor under this Agreement. If the unpaid balance of the Agreement Price
exceeds the costs of finishing the Work and any damages incurred by Owner, such excess shall be paid to Contractor.

Page 13 of 15

Immediately upon Owner’s request, pursuant to this Section or a termination of the Agreement, Contractor shall deliver to Owner or, at
Owner’s direction, the project site, all materials and equipment purchased for performance of the Work and previously paid for by
Owner so as to not delay the project in any way.
Section 9.03 Termination for Owner’s Convenience. This Agreement and/or any Work Order may be terminated for any reason or
no reason, for the Owner’s convenience, by Owner in whole or in part at any time by written notice to Contractor. Contractor will be entitled
to payment for all work satisfactorily completed based on Contractor's actual cost of performing such work plus reasonable overhead
and profit, not to exceed the Agreement Price and excluding uncompleted Work, anticipated profit or unabsorbed overhead. Immediately
upon notice from Owner to Contractor, Contractor shall submit to Owner a statement showing all of the costs incurred by Contractor in
the performance of the Work terminated.
Article 10 - General Provisions.
Section 10.01 Independent Contractor. Owner has retained Contractor to provide the labor, materials, equipment and services
referred to herein and to perform the Work as an independent contractor and Contractor shall at all times be deemed an independent
contractor in connection with this Agreement. Nothing in this Agreement shall be construed as reserving or granting to Owner any right
to exercise any control over or to direct the conduct or management of Contractor’s business or operations. The entire control and
direction of such business and operations shall be and shall remain with Contractor. Neither Contractor nor any person performing any
duties or engaged in any work on behalf of Contractor shall be deemed an employee or agent of Owner.
Section 10.02 Assignments/Subcontracts. No assignments by Contractor of this Agreement, any Work Order, or of any amounts
due or to become due under this Agreement or any Work Order shall be binding upon Owner unless and until Owner's written consent
thereto is provided, which shall not be unreasonably withheld, in which event this Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors and assigns. Contractor shall not further subcontract portions of this
Agreement or any Work Order without Owner’s prior written approval, which shall not be unreasonably withheld.
Section 10.03 Attorneys’ Fees and Costs. Should either party employ an attorney to institute suit or demand arbitration to enforce any
of the provisions hereof to protect its interests in any manner arising under this Agreement, or to recover on a surety bond furnished by
a party to this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, costs, charges, and expenses
incurred therein. A prevailing party shall be the party that recovers 50% more from a final adjudication than the other party last offered
in compromise or settlement. A party will be considered the prevailing party if the final adjudication is equal to or less than its last offer of
compromise or settlement.
Section 10.04 Notices. All notices to be given by Contractor to Owner shall be in writing and must be either mailed by certified mail, return
receipt requested, Attn: Legal Notices, at the address set forth on the first page of this Agreement, or such other addresses as Owner
may hereinafter designate. Notices are deemed delivered or given and become effective 5 business days after mailing. Notices to
Contractor shall be sent electronically to [email protected].
Section 10.05 Compliance with Applicable Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances,
and codes and all lawful orders, rules and regulations. Contractor shall, without additional expense to Owner, obtain and pay fees for all
licenses and permits required for the prosecution of the Work.
Section 10.06 Disputes. Owner may require Contractor to submit a dispute to Owner in accordance with the dispute provisions of the
Contract Documents and Contractor’s sole remedy shall be as set forth in the Contract Documents if so required by Owner. Any other
dispute, controversy or claim (hereinafter collectively referred to as “Dispute”) arising out of or relating to this Agreement or any alleged
breach hereof, shall be resolved by resort to such rights and remedies as the parties each may have at law or in equity. Except to the
extent that this Agreement expressly permits a party to suspend performance, pending final resolution of a Dispute, the parties shall each
proceed diligently and faithfully with performance of their respective obligations under this Agreement.
Section 10.07 Waiver of Claims for Consequential Damages. Contractor and Owner waive claims against each other for
consequential damages arising out of or relating to this Agreement. This mutual waiver includes: (a) damages incurred by Owner for
rental expenses, for losses of use, income, profit, financing, business and reputation, and for loss of management or employee
productivity or of the services of such persons; and (b) damages incurred by Contractor for principal office expenses including the
compensation of personnel stationed there, for losses of financing, business and reputation, and for loss of profit, except anticipated
profit arising directly from the Work. This mutual waiver is applicable, without limitation, to all consequential damages due to either
party’s termination in accordance with Article 9.
Section 10.08 Representations. Each party executing this Agreement warrants and represents to the other that it has full power and
authority to enter into this Agreement, to bind itself to the obligations hereunder, and that the individual signing this Agreement has the
requisite power and authority to bind the party on behalf of which the individual signs. Contractor warrants that it has not given nor received
any commissions, payments, gifts, kickbacks, entertainment (other than of a nominal value), or other things of value in connection with
this Agreement and acknowledges that the giving or receiving of any such consideration may result in the cancellation of this and all future
contracts.
Section 10.09 Severability and Waiver. If any term or conditions of this Agreement is invalid, illegal or incapable of being enforced by
any rule of law, all other terms and conditions of this Agreement will nevertheless remain in full force and effect so long as the economic
or legal substance of the transaction contemplated hereby is not affected in a manner adverse to any party hereto. Upon any such
determination of invalidity, illegality or unenforceability, the parties hereto shall negotiate in good faith to modify this Agreement so as to
affect the original intent of the parties as closely as possible in an acceptable manner, to the end that the transactions contemplated by
this Agreement are consummated to the extent possible. The failure of either party to at any time insist upon the performance of any of

Page 14 of 15

the terms of this Agreement, or to exercise any right, shall not be construed as a waiver of such term or right.
Section 10.10 Publicity. Contractor will not make any mention of this Agreement, any Work Order, or Contractor’s work hereunder in
any advertisement, promotional material, publicity or press release without Owner’s prior written consent or except as required by law.
Section 10.11 Governing Law. This Agreement is made and interpreted under the laws of the State of North Carolina. North Carolina
law shall govern this Agreement without regard to any competing choice of law provision.
Section 10.12 Complete Agreement. This Agreement, the balance of the Contract Documents, and any documents incorporated herein
by reference, shall constitute the entire agreement between the parties. There are no expressed or implied, oral or other agreements or
understandings between the parties of any kind pertaining to the Work that have not been set forth in this Agreement. This Agreement
cannot be modified except by a writing signed by an authorized representative of each party.

NC Engineering License - F-1317
NC General Contractor License – 63159
NC Mechanical Contractor License – 20378
NC Unlimited Electrical License - U.16900
NC Burglar Alarm License – 2595-CSA
NC Low Voltage Electrical License - 25289-SP.FA/LV
SC Mechanical Contractor’s License – M102151
SC General Contractor License – G119308

Page 15 of 15

415 East Russell Street, Fayetteville, NC 28301
(910) 483-4696 Fax: (910) 483-0256
NC License Number 14184

Town of Hope Mills Parks & Recreation
5677 Rockfish Rd.
Customized Proposal Prepared
Hope Mills, NC 28348

Sales Consultant: John Blackwell
Date: August 14, 2026

We Hereby propose to furnish, install, and service equipment for your home or office as specified below:

(1) (YHK102A4S0M3L19) TRANE 8.5 TON ROOFTOP UNIT
(1) (BAYSENS077A) TRANE SENSOR; WIRED SENSOR 10K ONLY
(1) (BAYSENS037A) TRANE ACCESSORY; HUMIDITY ZONE ACCESSORY DUCT MOUNTED
(1) MOTORIZED OUTSIDE AIR DAMPER
(1) THROUGH THE BASE ELECTRICAL CONNECTIONS
(1) CLOGGED FILTER AND CONDENSATE SWITCH
(1) HOT GAS REHEAT
(1) LON TALK COMMUNICATIONS INTERFACE
(1) HIGH EFFICIENCY
(1) HINGED ACCESS PANELS/MERV 8
(1) NEW DRAIN- PIPE
(1) PVC WITH GLUE JOINTS
(1) REMOVE BACK BACNET MS/TP FROM COMMUNICATION BOARD TO NEW EQUIPMENT
(1) BILLS CRANE
(1) MECHANICAL PERMIT
(1) ELECTRICAL PERMIT
(1) NEW ELECTRICAL FUSIBLE DISCONNECT MOUNTED ON EQUIPMENT
(1) LABOR TO INSTALL
(1) START UP BY A CERTIFIED TECHNICIAN
(1) YEAR LABOR WARRANTY THROUGH BLACKWELL HEATING AND AIR
(1) 5 YEARS ON COMPRESSOR

TOTAL COST: $39,517.00
PAYMENT DUE UPON COMPLETION

Page 1 of 2

415 East Russell Street, Fayetteville, NC 28301
(910) 483-4696 Fax: (910) 483-0256
NC License Number 14184

Included in every installation:
✓ Lawful evacuation of refrigerant from system.
✓ Removal of old equipment and/or ductwork, if applicable.
✓ Instructions on use of thermostat.
✓ Clean work area when completed.
✓ All materials listed above are guaranteed as specified.
✓ Thorough check of system by certified service technician to ensure installation meets all applicable
codes.
All work will be completed in a professional manner. Any deviation from the above specifications involving
extra costs will be executed only upon written change orders. Financing available with approved credit.
Payment is due upon completion. This proposal may be withdrawn by us if not accepted in 30 days.
We hereby propose to furnish labor & material, complete in accordance with the above specifications, for
the sum of $39,517.00. The above prices, specifications, and conditions are satisfactory and are Hereby
accepted. You are authorized to do work as specified. Payment will be made as outlined above.
Company Signature: ______________________________________________________
Customer Signature: ______________________________________________________
Acceptance Date: ___________________

Page 2 of 2

Town of Hope Mills, North Carolina
Budget Ordinance Amendment
Fiscal Year 2026-2027
Amendment #11
BE IT ORDAINED by the Board of Commissioners of the Town of Hope Mills, North Carolina,
that the following amendment be made to the annual budget ordinance for the fiscal year ending
June 30, 2027:
Section 1. To amend the General Fund, the appropriations are to be changed as follows:
Account
Capital Outlay - Improvements
Contingency Costs

Increase
10-620-9100
10-410-8990

Decrease

39,517

$

39,517

39,517
$

39,517.00

This amendment reallocates $39,517 between General Fund appropriations and results in
no net change to the total appropriations of the General Fund.
Account

Decrease

$

-

Increase

$

Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board of
Commissioners, and to the Budget Officer and the Finance Officer for their direction.

Adopted this 21st day of September 2026

Jessie Bellflowers, Mayor

Attest:

Ashley Wyatt, Town Clerk

-

TAB 19

Meeting Date: September 21, 2026

AGENDA FORM

TO:

Chancer McLaughlin, Town Manager

FROM:

Stephen F. Dollinger, Chief of Police

SUBJECT:

Budget Amendment #12 to Purchase two (4) Mobile Data
Terminals

BACKGROUND INFORMATION:
On May 4, 2026, the Board of Commissioners adopted Budget Amendment #28 in the
amount of $13,550 authorizing the purchase of four (4) Mobile Data Terminals (MDTs)
for the Police Department at a cost of $3,385 each. The Board-approved funding source
for the purchase was Asset Forfeiture funds.
The four MDTs were ordered prior to June 30, 2026; however, the equipment was not
received prior to the close of Fiscal Year 2025-2026. As a result, the expenditure was not
recognized in FY2025-2026 and the associated FY2025-2026 budget appropriation was
not expended.
Budget Amendment #12 for Fiscal Year 2026-2027 will reappropriate the previously
authorized $13,550 of Asset Forfeiture funds to allow the Town to complete the purchase
when the equipment is received.
This amendment does not represent a duplicate purchase or an additional $13,550
expenditure authorization. Rather, it carries forward and reappropriates the funding
associated with the purchase previously approved by the Board on May 4, 2026, which
remained outstanding at fiscal year-end.
STAFF RECOMMENDATION, IF APPLICABLE
Staff recommends approval of Budget Amendment #12 to reappropriate $13,550 in Asset
Forfeiture funds for the previously authorized purchase of four (4) Mobile Data
Terminals.
This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk-Interim

Initial & Date
BM 9/10/26
SD 9/10/26

Meeting Date: September 21, 2026
RECOMMENDED MOTION:
Motion to approve Budget Amendment #12 in the amount of $13,550, reappropriating
Asset Forfeiture funds in Fiscal Year 2026-2027 for the purchase of four (4) Mobile Data
Terminals previously authorized by the Board on May 4, 2026
FISCAL IMPACT:
Budget amendment required. $13,550 – Asset Forfeiture Funds.
This action reappropriates previously authorized restricted funding for an outstanding
purchase and does not duplicate the $13,550 appropriation approved in FY2025-2026.
ATTACHMENTS:
BA #12

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk-Interim

Initial & Date
BM 9/10/26
SD 9/10/26

Town of Hope Mills, North Carolina
Budget Ordinance Amendment
Fiscal Year 2026-2027
Amendment #12
BE IT ORDAINED by the Board of Commissioners of the Town of Hope Mills, North Carolina,
that the following amendment be made to the annual budget ordinance for the fiscal year ending
June 30, 2027:
Section 1. To amend the General Fund, the appropriations are to be changed as follows:

Account
Non Capital Equipment

Increase
10-510-9000

Decrease

13,550
13,550

$

-

This will result in a net increase of $13,550 in the appropriations of the General Fund.
To provide the additional revenue for the above, the following revenues will be increased.
Account
Asset Forfeiture Funds

Decrease
10-3346

Increase

$

-

13,550
$

Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board of
Commissioners, and to the Budget Officer and the Finance Officer for their direction.

Adopted this 21st day of September 2026.

Jessie Bellflowers, Mayor

Attest:

Ashley Wyatt, Town Clerk

13,550

TAB 20

Meeting Date: September 21, 2026

AGENDA FORM

TO:

Chancer McLaughlin, Town Manager

FROM:

Stephen F. Dollinger, Chief of Police

SUBJECT:

Budget Amendment #13 - Flock Safety Equipment
Repair/Replacement – Asset Forfeiture Funds

BACKGROUND INFORMATION:
The Hope Mills Police Department is requesting authorization to utilize Asset Forfeiture
funds for costs associated with the repair and/or replacement of a damaged Flock Safety
unit currently utilized by the Police Department.
The Police Department has received information from Flock Safety regarding the
anticipated cost associated with the damaged equipment. Because the final cost may vary
depending upon whether the unit or associated components require repair or replacement,
staff is requesting authorization in an amount not to exceed $2,000.
The proposed expenditure will be funded entirely through available Asset Forfeiture
funds and will not require the use of General Fund operating revenues.
STAFF RECOMMENDATION, IF APPLICABLE
Staff recommends that the Board of Commissioners approve Budget Ordinance
Amendment #13 and authorize the use of Asset Forfeiture funds in an amount not to
exceed $2,000 for the repair and/or replacement of the damaged Flock Safety unit utilized
by the Hope Mills Police Department.
RECOMMENDED MOTION:
Motion to approve Budget Ordinance Amendment #13, appropriating $2,000 in Asset
Forfeiture funds for the repair and/or replacement of the damaged Flock Safety unit
utilized by the Hope Mills Police Department, with actual expenditures not to exceed
$2,000.
This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk-Interim

Initial & Date
BM 9/10/26
SD 9/10/26

Meeting Date: September 21, 2026
FISCAL IMPACT:
Budget amendment required. $2,000 – Asset Forfeiture Funds.
ATTACHMENTS:
BA #13

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk-Interim

Initial & Date
BM 9/10/26
SD 9/10/26

Town of Hope Mills, North Carolina
Budget Ordinance Amendment
Fiscal Year 2026-2027
Amendment #13
BE IT ORDAINED by the Board of Commissioners of the Town of Hope Mills, North Carolina,
that the following amendment be made to the annual budget ordinance for the fiscal year ending
June 30, 2027:
Section 1. To amend the General Fund, the appropriations are to be changed as follows:

Account
Capital Outlay - Under $5,000

Increase
10-510-9000

Decrease

2,000
2,000

$

-

This will result in a net increase of $2,000 in the appropriations of the General Fund.
To provide the additional revenue for the above, the following revenues will be increased.
Account
Asset Forfeiture Funds

Decrease
10-3346

Increase

$

-

2,000
$

Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board of
Commissioners, and to the Budget Officer and the Finance Officer for their direction.

Adopted this 21st day of September 2026.

Jessie Bellflowers, Mayor

Attest:

Ashley Wyatt, Town Clerk

2,000

TAB 21

Meeting Date: 9/21/2026

AGENDA FORM

TO:

Chancer McLaughlin, Town Manager

FROM:

Stephen Dollinger, Chief of Police

SUBJECT:

Police Department Ammunition Purchase – Asset Forfeiture
Funds

BACKGROUND INFORMATION:
The Hope Mills Police Department is requesting authorization to utilize Asset Forfeiture
funds for the purchase of ammunition needed to support departmental law enforcement
operations and training.
The Police Department obtained vendor pricing for the ammunition purchase. The
attached quotations provide pricing and quantities for the requested ammunition,
including a quote from Dana Safety Supply totaling $5,079.61 and a quote from Kiesler
Police Supply totaling $7,551.21.
The proposed purchase will be funded through available Asset Forfeiture funds and will
not require the use of General Fund operating revenues. A corresponding budget
amendment is presented to appropriate the Asset Forfeiture funds for the authorized
purchase.
STAFF RECOMMENDATION, IF APPLICABLE:
Staff recommends that the Board authorize the use of Asset Forfeiture funds for the
Police Department ammunition purchase and approve the corresponding Budget
Amendment #14
RECOMMENDED ACTION/MOTION: Approve budget amendment #14 for $12,631
to cover costs associated with the purchase ammunition. Funds to be allocated from the
Drug Forfeiture Account.
FISCAL IMPACT:
This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date
BSM 9/10/26

Meeting Date: 9/21/2026
______ Currently Budgeted _____X____ Requires budget amendment ________ No fiscal impact.

ATTACHMENTS:
BA #14
Quotes

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date
BSM 9/10/26

Town of Hope Mills, North Carolina
Budget Ordinance Amendment
Fiscal Year 2026-2027
Amendment #14
BE IT ORDAINED by the Board of Commissioners of the Town of Hope Mills, North Carolina,
that the following amendment be made to the annual budget ordinance for the fiscal year ending
June 30, 2027:
Section 1. To amend the General Fund, the appropriations are to be changed as follows:

Account
Department Supplies

Increase
10-510-6500

Decrease

12,631
12,631

$

-

This will result in a net increase of $12,631 in the appropriations of the General Fund.
To provide the additional revenue for the above, the following revenues will be increased.
Account
Asset Forfeiture Funds

Decrease
10-3346

Increase

$

-

12,631
$

Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board of
Commissioners, and to the Budget Officer and the Finance Officer for their direction.

Adopted this 21st day of September 2026.

Jessie Bellflowers, Mayor

Attest:

Ashley Wyatt, Town Clerk

12,631

TAB 22

To:

Chancer McLaughlin
Town Manager

Fr:

Stephen Dollinger
Chief of Police

Re:

Monthly report for August 2026

Date: September 2, 2026
Sir,
During the month of August2026, calls for service increase totaling 2,193. Arrests rose 23%
totaling 80 for the month, indica�ng sustained service demand and increased enforcement
ac�vity. Officers issued 403 cita�ons and warnings, inves�gated 56 motor vehicle collisions, and
executed 12 warrants.
Officers worked over 50 extra duty details providing security at the Cross Pointe and First Bap�st
Churches, Stop Buton Arcade, Millstone Movie Theater, Put Put Fun Center, Coffee and Cars,
and local schools.
The department held or par�cipated in the following community events:
Coffee with a Cop
Breakfast with Badges
Walk with a Cop
Cop Out not Drop Out Program Gradua�on
Back to school visits at each of the town’s schools each day for the first week of school. Officers
greeted students and parents.
The Police Department’s Cop Out Not Drop Out Program held its gradua�on and award
ceremony. 17 young adults completed the program which focused on keeping kids on the right
track. The gradua�on was atended by community members, parents and family members,
police officers, and Town Commissioners.
Officers par�cipated in four task force opera�ons:
Lumberton

Booze it and Lose It Campaign Kick Off
Chief Dollinger and a team of officers atended the Labor Day Holiday Booze it and Lose it
campaign kickoff at the Airborne Museum in Fayeteville. Along with officers from agencies
throughout the state, as well as numerous elected officials and community members, officers
helped kick off the program which is designed to promote safe driving during the holiday
weekend as well as to announce strict enforcement of the states DUI laws.
Other Noteworthy items:
August crime data reflected an overall favorable public safety picture with a decline in reported
crimes in certain categories to include a reduc�on in larcenies and vandalism. This is a direct
reflec�on of the hard work being done each day by our officers.
We are currently in the process of becoming accredited- the League of Municipali�es Risk
Review Program and North Carolina Training and Standards Accredita�on Program. (Described
below).
Officer Kimberly Wilhoit was selected as Officer of the Month for risking her own life to save the
life of a man involved in a serious car accident in which he sustained life threatening injuries.
Officers with the Special Opera�ons Division and Emergency Services Unit executed two search
warrants at residences from which illegal narco�cs were being sold. As a result of the warrants,
five individuals were charged, 13 firearms were seized, and a quan�ty of Fentanyl and Drug
Paraphernalia was recovered.
Lieutenant Enrique Medina completed Leadership Communica�on for Supervisors training.
The North Carolina League of Municipali�es Risk Review Program: The NCLM Law
Enforcement Risk Review Process is a voluntary assessment program for North Carolina police
agencies that reviews policies, training, supervision, and day-to-day opera�ons to make sure
they align with best prac�ces and reduce liability exposure. It typically combines an internal
agency self-review with an outside policy review and on-site valida�on, including interviews and
site opera�ons review. The process is focused on high-liability areas of law enforcement
opera�ons, such as policies, officer safety, supervision, performance management, and
oversight. NCLM says the process uses more than forty risk categories with priori�zed risk
dimensions to evaluate how well an agency’s prac�ces match professional standards.
The department started prepara�on for this process in October when I ordered a policy review
of all HMPD standard opera�ng procedures and enrolled all supervisors in a supervision and
leadership program run by the League of Municipali�es.
North Carolina Criminal Jus�ce Training and Standards Law Enforcement Accredita�on
Essen�al Standards Program: The North Carolina Law Enforcement Accredita�on Essen�al

Standards Program (NCLEA ESP) is a voluntary opportunity for local police and sheriff’s agencies
in North Carolina to demonstrate their commitment with North Carolina law enforcement’s
current best prac�ces and standards. The NCLEA ESP operates under authority granted by the
North Carolina Sheriff’s Associa�on and Training Standards Commission and North Carolina
Criminal Jus�ce Educa�on and Training Standards Commission.
The NCLEA ESP was developed to assist North Carolina law enforcement agencies in mee�ng
their professional obliga�ons to the ci�zens of North Carolina. The NCLEA ESP is comprised of a
minimal number of standards, ensuring agencies can demonstrate compliance with essen�al
standards that ensure transparency, promote public trust, and foster agency accountability.
Like the NCLEA program, par�cipa�ng agencies will establish electronic files and be audited by
outside assessors to ensure their compliance with ESP standards. The NCLEA Accredita�on
Commitee conducts reviews of the agencies that complete the ESP and makes a
recommenda�on to the appropriate Commission to award a professional cer�ficate of
comple�on.
We expect to obtain both of these cer�fica�ons around the same �me. Both are no charge to
the agency.

Hope Mills FD NC
Address: 5788 Rockfish Rd, Hope Mills, NC, 28348

Monthly Report of Incidents + YTD NERIS - 2026-basic
PRIMARY INCIDENT
GROUP

LAST MONTH TOTAL

YEAR TO DATE TOTAL

PERCENTAGE

Fire

11

158

10.25%

Hazardous Situation

11

70

4.54%

Medical

75

700

45.40%

Public Service

21

280

18.16%

Rescue

0

4

0.26%

No Emergency

41

311

20.17%

Law Enforcement
Support

1

17

1.10%

(NULL)

0

2

0.13%

Total

160

1542

100.00%

Criteria: Dispatch Call Created between 2026-01-01 00:00:00 and 2026-12-31 00:00:00

Report ID: 123856

Powered by TCPDF (www.tcpdf.org)

This report was generated on : 09/14/2026 06:06 PM

Page: 1 of 1

Town of Hope Mills Planning and Economic Development
Division: Code Enforcement
Report Type: Monthly Stat Report
Violation Type

Mobile Storage Units
Trash Lots
Overgrown Lots
Junk Vehicles
Nuisance Vehicles
Abandoned Vehicles
Zoning Violations
Abandoned Structure/ Minimum Housing
Graffiti
Address Numbers
Trade Code Violation
Misc. (FILL IN)Mattress
Misc. (FILL IN)Damage Fences
Misc. (Fill IN) Signs
TOTAL

Code Enforcement Officer: X Clara Hines
Aug-26
Number of
Cases

13
31
1
0
0
1
5
0
0
0
0
0
51

Jeff Letters
Sent

Clara Letters
Sent
Jeff Citations

0
4
0
0
0

0
8
1
0

0
0

0
0

Clara
Citations

Jeff
Abatements

0
0

0
0

0
1
0

0

0

1

0
0
0
4

0
9

Clara
Abatements

Jeff Door
Hangers

Clara Door
Hangers

0
0
0

5
10
0

1
34
1

1

0

0
0

0

0

Xavier Tows

0

Clara Tows

Jeff Signs
Picked Up

Clara Signs
Picked Up

Jeff Car
Mileage

Clara Car
Mileage

0

0

0

0

0

15

37

0

0

30
0

47
0

0

Notes

TOWN OF HOPE MILLS PUBLIC WORKS DEPARTMENT
MONTHLY REPORT
AUGUST 2026
The Public Works Department builds the foundation for a growing Town by providing essential services
that enhance the community’s quality of life. Public Works is comprised of five divisions: The Public
Works Directorate, Buildings and Grounds Maintenance, Sanitation Services, Streets Maintenance, and
Fleet Maintenance.

THE PUBLIC WORKS DIRECTORATE
Don Sisko, Public Works Director
Bruce Clark, Deputy Public Works Director
The Public Works Directorate coordinates and blends the efforts of Public Work’s divisions in
accomplishing the directives of the Town Council and the Town Manager; this includes oversite of design
and construction of facilities and streets infrastructure within the Town, as well as management of
Capital Improvements Projects (CIP’s).

CONSTRUCTION PROJECT STATUS

1

STREETS ACCEPTANCE PROJECTS

RIGHT-OF-WAY (ROW) USE PERMITS ISSUED IN AUGUST
There were no ROW Access Permits issued in August

BUILDINGS AND GROUNDS MAINTENANCE
6 Employees, (5 FT, 1 PT)
Buildings and Grounds maintain Town Hall, the Public Safety Center; the Public Works Facility; a variety
of public rights-of way, including exit 41 of I-95, and the gateway signs; and also, landscapes Town
properties, including the Hope Mills Dam, as well as maintaining the Adcock, Hope Mills, and McCrae
Cemeteries.

WORK COMPLETED IN AUGUST
Public Works Facility
•
•
•
•
•
•
•

Cleaned and washed trucks-weekly
Perform preventive maintenance on lawn care and other equipment-weekly
Inspected fire extinguishers in all buildings.
Tested battery-operated emergency lights in all buildings.
Tested battery back–up Exit lights in all buildings.
Picked up litter daily
Applied round up on weeds.

Town Hall
•
•
•
•
•
•
•
•

Inspect building –daily and replace lightbulbs and minor repairs as needed.
Emptied outside trash cans-daily
Removed litter-daily
Blew debris from parking lots and sidewalks-daily
Inspected all fire extinguishers.
Tested all battery backup exit lights.
Tested all battery-operated emergency lights.
Pruned shrubs
2

•
•
•
•

Pulled weeds weekly and applied round up on weeds.
Put flags at half-mast on days needed and repaired rope on flagpole.
Mowed and trimmed weekly.
Repaired irrigation

John W. Hodges Public Safety Center
•
•
•
•
•
•
•
•
•
•
•

Removed litter daily.
Pulled weeds weekly and applied round up.
Took out 15 portable indoor air-conditioning units and empty water as needed
Removed leaves from drains
Clear sidewalks of debris daily
Removed litter-daily
Removed leaves and pine straw as needed
Repaired irrigation
Pruned shrubs
Escorted all contractors inside building
Mowed, edged, trimmed weekly

Cemetery Maintenance
•

•

•

Mac Rae Cemetery
o Removed litter daily
o Applied herbicide were needed.
o Blow entranceway weekly, MOW AND TRIM weekly.
Adcock’s Cemetery
o Removed litter daily
o Mow and trim weekly
o Cut trees back off fence line.
Hope Mills Cemetery
o Removed litter daily
o Blow driveway off weekly
o Pulled weeds in planter
o Applied herbicide were needed.
o Mowed, edged, trimmed weekly

Hope Mills Lake and Dam Maintenance
•
•
•
•
•
•

Removed litter
Pedestrian bridge inspections-daily
Mowed, trimmed, edged weekly
Daily watering as needed
Installed pumps for eel ladder
Removed debris on riffraff

Gateway Maintenance
•

Intersection Legion Rd. and Lakeview
o Removed litter as needed
o Mowed weekly
3

•
•

•

Corner of Legion Rd. and Camden
o Removed Litter Daily
o Mowed weekly
I-95 Exit 41- Biweekly
o Removed litter, on Southbound “on ramp”
o Removed litter, on Northbound “off ramp”
o Removed litter, on Northbound “on ramp”
o Removed litter, on Southbound “off ramp”
o Removed litter, on Southbound “on ramp”
o Removed sticks and limbs from wooded area at northbound “off ramp”
o Mowed as needed
Gateway Signs
o Inspected Weekly

Miscellaneous
•
•
•
•

Gas level readings-weekly
Purchased supplies and parts as needed.
Obtained quotes on equipment.
Emptied water out of portable AC units at Police Department.

SANITATION SERVICES
6 FT Employees (6 FT)
Public Works oversees the Town’s contract for Trash and Recycling pickup and the Sanitation Division is
responsible for yard waste collection, including Limb/Branch removal, and bulk furniture pick up.

MOSQUITO SPRAYING IN AUGUST
Program ended for 2026
WORK COMPLETED IN AUGUST

Yard Waste
Containers
Delivered
New Service

Damaged/Mis
sing Yard
Waste
Containers
Replaced

Trash/Recycle
Containers
Delivered
New Service

Damaged/Missing
Trash/Recycle
Containers
Replaced

Fees Paid
Limb Piles
Collected
/Amount

4

5

4

14

0

Total
27

4

SOLID WASTE TONNAGE
Debris
(Furniture
&
Sweeper)
(tons)

Yard Waste
Total (tons)

Landfill Comm.
Tipping Fees paid

Sanitation

10.96

136.19

$1672.41

Streets

0

0

$0

Building & Grounds

0

0

0

Garage & PWD

0

0
136.19

0

August

WM (tons)

Public Works Total

Res.
Refuse
WM

Res.
Recycling
WM

372.40

82.91

372.40

82.91

10.96

$1672.41

SOLID WASTE 6-MONTH TREND

450
400
350
300
250
200
150
100
50
0

Residental Trash
March

Residental Recycling
April

May

June

July

Residental Yard Waste
August

STREETS MAINTENANCE
6 Employees (6 FT)
The Streets Division maintains approximately 64 miles of Town streets, which includes, minor asphalt,
and storm water infrastructure repairs, street signs, maintenance of the public rights-of-way, and
maintenance of the Town’s Sidewalks.

5

August
2026

Street
Sweeper
On Route

Road
Side
Clean
Up

Sign
or
Paint
Work

Pavement
Patch
Work

Catch
Basin
Work

Curb Line
repair

Crack
Seal
Repair

Other
Tasks

Aug 3-7

X

X

X

X

X

X

X

Aug 10-14

X

X

X

X

X

X

X

Aug 17-21

X

X

X

X

X

X

X

Aug 24-28

X

X

X

X

X

X

X

X = Scheduled maintenance
In addition to regular street maintenance tasks the street department completed these other
tasks by week.
August 3-7
• Cut hill, clean underpass
• Cut and clean up on East Patterson St., and Republic Ave.
August 10-14
• Cut back limbs on Rail Road St., and Archer St.
• Cut and clean ditch on Master Dr.
• Clean catch basin
• Crack seal on Planters Pl., Driver Ct., Archer St.
August 17-21
• 5 tons asphalt work on Archer Rd., Gilliam St., Souchak Dr.
• Crack seal on Archer Rd.
August 24-28
•
Clean catch basin
•
Grass cutting Camden Rd., 162 Bypass and Legion Rd.
•
Grass cutting Railroad St., Archer St., Black Bridge Rd.
Additional Activities
•
•
•

750 pounds of crack seal installed
10 cut out and pot holes filled
4 dead animals removed

6

STREET SWEEPING 4-MONTH SNAPSHOT

FLEET MAINTENANCE
2 Employees (2 FT)
WORK COMPLETED IN AUGUST
8-1-2026 Attended weekly dept. meetings
8-4-2026 Cut grass on road side of Well Street
8-20-2026 Cleaned up shop

Vehicle/Type
of Machinery

Department Mechanic Date

Bobcat Zero Turn

Street Div.

Type of Repair

Daryl

Repaired mower chute on
8/26/2026 deck

#214 Ford Explorer

Police Dept.

Daryl

Checked breaks- still good and recommended an
8/26/2026 alignment

#216 Ford Explorer

Police Dept.

Daryl

Oil and filter change, topped
8/26/2026 off all fluids

#72 Ford F-150

Service Garage

Daryl

Oil and filter change, topped
8/26/2026 off all fluids

#66 Freight Liner

Sanitation

Daryl

Repaired hydraulic leak added
8/25/2026 silicone to stop leak

#2171 Dodge Ram

Fire Dept.

Daryl

Oil and filter change, topped
8/25/2026 off all fluids

Trailer

Building &
Grounds

Daryl

Went to Blacks Tires to pick
up 2 tires installed on rims to
8/25/2026 install on trailer

#68 Freight Liner KBoom

Sanitation

Daryl

Tighten hydraulic fittings on
8/24/2026 grappler
7

#66 Freight Liner
Rear Loader

Sanitation

Daryl

SVC call to Brettonwoods
8/24/2026 tightened hydraulic fittings

#219 Ford F-150

Police Dept.

Daryl

Oil and filter change, topped
8/18/2026 off all fluids

Caterpillar Backhoe

Street Div.

Daryl

Complained of no breaks found low hydraulic fluid topped off fluid - breaks
8/18/2026 working

Gravely Zero Turn

Building &
Grounds

Daryl

8/17/2026 Replaced Blades

#225 Dodge
Pacifica

Police Dept.

Daryl

Oil and filter change, topped
8/17/2026 off all fluids

#12 Ford F-150

Building &
Grounds

Daryl

8/17/2026 Plugged right front tire

Daryl

SVC call to Camden Rd. &
Walterboro Dr. for
overheated vehicle - towed to
8/13/2026 Lafayette Ford for SVC

Parks & Rec

Daryl

Moved one toggle switch to
another machine that creates
8/13/2026 lights for soccer field.

#68 Freight Liner KBoom

Sanitation

Daryl

8/13/2026 Repaired air leak

#79 Freight Liner KBoom

Sanitation

Daryl

8/11/2026 Jump Started truck for use

#161 Ford Explorer

Police Dept.

Daryl

Oil and filter change, topped
8/10/2026 off all fluids

Daryl

Road call to SVC leaf vac truck
- repaired nozzle on vacuum
8/3/2026 hose

Daryl

Oil and filter change, topped
off all fluids, rotated tires, and
8/3/2026 changed wiper blades

#211 Ford Explorer

#77 Freight Liner
Leaf Vac.

#75 Dodge Ram

Police Dept.

Sanitation

Public Works

#164 Ford Explorer
Tapper

Police Dept.
Street Div.

Daryl
Virgil

Oil and filter change, topped
8/3/2026 off all fluids
8/1/2026 Plugged right rear tire

John Deere
Lawnmower

Parks & Rec

Virgil

8/24/2026 Oil and filter change

John Deere
Lawnmower

Parks & Rec

Virgil

8/17/2026 Changed 3 blades

John Deere
Lawnmower

Parks & Rec

Virgil

8/17/2026 Changed 3 blades
8

Gravely
Lawnmower

Building &
Grounds

Virgil

8/13/2026 Replace 2 blades

Bobcat
Lawnmower

Building &
Grounds

Virgil

8/13/2026 Plug tire on front

#49 Ford Explorer
#191 Ford Explorer

Police Dept.
Police Dept.

Virgil
Virgil

Replaced Front brake pads
8/18/2026 and rotor
8/19/2026 Replace 6 clips

9