The Docket · Government Meeting · DKT-2026-000433

On the agenda: Shorewood meeting — Flock camera (Sep 8)

Past ⚠ Agenda Watch Shorewood, Minnesota · Monday, September 8, 2025 — 1 year ago

About this record

The published agenda for the September 8, 2025 meeting contains: "Flock camera". The meeting has passed. The agenda stays here as a permanent public record.

WhenMonday, September 8, 2025
Check the agenda document for the meeting time.

WhereShorewood, Minnesota

Money$1,800, was at stake

On the record“Flock camera”

The agenda, word for word

Government public record — the full text of the published document, archived August 15, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

110 pages · scroll to read

Page 1 of 110

1. Agenda
Documents:
09-08-25 CC REG MTG AGENDA PDF.PDF
2. Agenda Packet
Documents:
09-08-25 CC REG MTG AGENDA PACKET.PDF
3. PowerPoint Presentation Slides
Documents:
09-08-25 CC REGULAR MTG POWERPOINT.PDF

Page 2 of 110

CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER 8, 2025

5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.

For those wishing to listen live to the meeting, please go to shorewoodMN.gov/CityCouncil for the
meeting link. Pursuant to MN Statute 2024, Section 13D.02, subdivision 4, members may participate
in the meeting by interactive technology.
AGENDA
1.

CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call

Mayor Labadie ___
Maddy ___
Sanschagrin ___
Gorham ___
DiGruttolo ___

C. Review and Adopt Agenda

Attachments

2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for
adoption this evening under a single motion. These items have been reviewed by city council and city
staff and there shall be no further discussion by the council tonight on the Consent Agenda items.
Any council member or member of city staff may request that an item be removed from the Consent
Agenda for separate consideration or discussion. If there are any brief concerns or questions by
council, we can answer those now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Work Session Minutes of August 25, 2025

Minutes

B. City Council Regular Meeting Minutes of August 25, 2025

Minutes

C. Verified Claims List

Claims List

D. Shorewood Community Center Attendant New Hire

City Clerk/HR Director Memo

E. Tree Removal Contract

Public Works Director Memo

F. Special Assessment Correction

Finance Director Memo
Resolution 25-80

Page 3 of 110

CITY COUNCIL REGULAR MEETING AGENDA
Page 2

G. Accept Donation from Minnesota Transportation Alliance

City Administrator Memo
Resolution 25-84

3.
MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an
item, that is not on tonight's agenda, but related to the governance of the City of Shorewood, to the
attention of the City Council. In providing this limited public forum, the City of Shorewood expects
respectful participation. We encourage all speakers to be courteous in their language and behavior,
and to confine their remarks to those facts that are relevant to the question or matter under
discussion. Please remember that this is a public business meeting, available for viewing on television
and the internet by members of the public, including children. Consistent with FCC rules, obscenity,
and profane or indecent language will not be tolerated by the presiding officer. Anyone wishing to
address the Council should raise their hand, or if attending remotely please use the “raise hand”
function on your screen and wait to be called on. Please make your comments from the podium and
identify yourself by your first and last name and your address for the record. Please limit your
comments to three minutes. No discussion or action will be taken by the Council on this matter. If
requested by the Council, City staff will prepare a report for the Council regarding the matter and
place it on the next agenda.
4.

REPORTS AND PRESENTATIONS

PARKS
A. Report by Commissioner Bahneman on 08-26-25 Park Commission Meeting

Minutes

PLANNING
A. Report by Commissioner Ruoff on 08-19-25 Planning Commission Meeting

Minutes

B. Public Hearing: New Construction Municipal Water
Code Amendments
Applicant: City of Shorewood
Location: City-Wide

Planning Director Memo

C. Cannabis Code Amendments
Applicant: City of Shorewood
Location: City-Wide

Planning Director Memo
Ordinance 625
Resolution 25-82

D. Grading & Steep Slopes Code Amendments
Applicant: City of Shorewood
Location: City-Wide

Planning Director Memo
Ordinance 626
Resolution 25-83

ENGINEERING/PUBLIC WORKS

GENERAL/NEW BUSINESS

Ordinance 624
Resolution 25-81

Page 4 of 110

CITY COUNCIL REGULAR MEETING AGENDA
Page 3

STAFF AND COUNCIL REPORTS AND DISCUSSION
A. Staff
1. Review of City Owned Properties
B. Mayor and City Council

10. ADJOURN

Planning Director Memo

Page 5 of 110

CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER 8, 2025

5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.

CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call

Mayor Labadie ___
Maddy ___
Sanschagrin ___
Gorham ___
DiGruttolo ___

C. Review and Adopt Agenda

Attachments

Minutes

B. City Council Regular Meeting Minutes of August 25, 2025

Minutes

C. Verified Claims List

Claims List

D. Shorewood Community Center Attendant New Hire

City Clerk/HR Director Memo

E. Tree Removal Contract

Public Works Director Memo

F. Special Assessment Correction

Finance Director Memo
Resolution 25-80

Page 6 of 110

CITY COUNCIL REGULAR MEETING AGENDA
Page 2

G. Accept Donation from Minnesota Transportation Alliance

City Administrator Memo
Resolution 25-84

REPORTS AND PRESENTATIONS

PARKS
A. Report by Commissioner Bahneman on 08-26-25 Park Commission Meeting

Minutes

PLANNING
A. Report by Commissioner Ruoff on 08-19-25 Planning Commission Meeting

Minutes

B. Public Hearing: New Construction Municipal Water
Code Amendments
Applicant: City of Shorewood
Location: City-Wide

Planning Director Memo

C. Cannabis Code Amendments
Applicant: City of Shorewood
Location: City-Wide

Planning Director Memo
Ordinance 625
Resolution 25-82

D. Grading & Steep Slopes Code Amendments
Applicant: City of Shorewood
Location: City-Wide

Planning Director Memo
Ordinance 626
Resolution 25-83

ENGINEERING/PUBLIC WORKS

GENERAL/NEW BUSINESS

Ordinance 624
Resolution 25-81

Page 7 of 110

CITY COUNCIL REGULAR MEETING AGENDA
Page 3

STAFF AND COUNCIL REPORTS AND DISCUSSION
A. Staff
1. Review of City Owned Properties
B. Mayor and City Council

10. ADJOURN

Planning Director Memo

Page 8 of 110

2A
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION MEETING
MONDAY, AUGUST 25, 2025

5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 P.M.

MINUTES
1.

CONVENE CITY COUNCIL WORK SESSION MEETING

Mayor Labadie called the meeting to order at 5:30 P.M.
A.

Roll Call

Present.

Mayor Labadie; Councilmembers Labadie, Maddy, and Sanschagrin; City
Attorney Shepherd; City Administrator Nevinski; Parks and Recreation Manager
Czech; City Clerk/HR Director Thone; and Director of Public Works Morreim.

Absent:

Councilmembers Gorham and DiGruttolo

Review Agenda

Maddy moved, Sanschagrin seconded, approving the agenda as presented. Motion passed
3/0.
2.

BUDGET WORK SESSION #5 – SPECIAL REVENUE AND ENTERPRISE FUNDS

Finance Director Schmuck reviewed budget information for the Shorewood Community and Event
Center (SCEC) and the four Enterprise Funds (Water Fund, Stormwater Management Fund,
Sanitary Sewer Fund, and Recycling Fund). She reminded the Council that Enterprise Funds
should be thought of like a small business, and should be self-sufficient and be able to finance
their infrastructure and capital improvements. She outlined the average residential utility bill
changes as well as changes for residents related to water. She briefly highlighted some possible
changes that could be made to help decrease the City’s budget and levy.
Councilmember Sanschagrin noted that he had submitted a list of questions to staff before the
meeting. He asked for more details related to the ending fund balance for the SCEC. Finance
Director Schmuck stated that for the SCEC, it shows that the actual reserve balance within that
fund, and noted that the 2026 budget proposes to take about thirty thousand out of that fund
balance, which did not meet the City’s benchmark within the reserve policy that was adopted in
April. She stated that they need to work with the task force on what the City was going to do for
additional charges or changes to services offered at the SCEC to help supplement some of the
levy impacts.
Councilmember Sanschagrin asked why staff was not recommending an increase in the sewer
hook-up charges to cover the costs. Finance Director Schmuck clarified that the sewer hook-up
access charge does cover the costs, but noted that the water hook-up charge does not. She
noted that over the next six to nine months, the City was doing a study on all development fees
and explained that they have to make sure they were in alignment in not earning more money
than the expenses.

Page 9 of 110

CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 2 of 6

Councilmember Sanschagrin asked if the City had tested whether the Met Council charges were
accurate. Finance Director Schmuck explained that the Met Council takes major flow calculations
out of the whole seven-county metro area. She stated that they track what flows in and out and
provide a detailed report, but there was about a three-year lag in the data they collect. She noted
that the Met Council has indicated that they were proposing a 6.53% increase across the metro
area for 2026, but Shorewood’s impact would be 11.71 %, based on their specific flow activity.
Public Works Director Morreim noted that the apartment building was going to be added in, so
they were in talks with Tonka Bay, because there would be a calculation change with that.
Councilmember Sanschagrin stated that it made it seem like the City was paying more per
household than their peers. Finance Director Schmuck answered that it would be based on the
flow, which meant every city would be different.
Councilmember Sanschagrin asked if equipment for Cathcart Park was included in the budget.
Finance Director Schmuck explained that it was part of the 2025 budget. Councilmember
Sanschagrin asked what would happen in that situation because the City had not spent those
funds. Finance Director Schmuck stated that it would be held in reserve within that capital fund
until the project was implemented.
Councilmember Maddy asked if the City was maintaining a reasonable amount of I and I charges
or if they were increasing with aging infrastructure. Public Works Director Morreim stated that they
still see I and I, and when projects are done, the City does do inspections and also identifies areas
within the sanitary sewer cleaning cycle. He noted that sometimes those are incorporated into the
mill and overlay projects if there is a basic fix. He stated that for the more robust projects, they
can do a sealing project and reminded the Council that the City had done that last year.
Mayor Labadie stated that it was important for residents to know that the City had not changed
the water access charge hook-up fee for the last ten years. She pointed out that the City’s
development fees have not changed since 1983 and appreciated the graphic that staff had pulled
together that showed everything would even out when they look long-term. She noted the slide
that had ideas for possible changes to the budget and explained that she would hate to see Safety
Camp disappear, but agreed that the City should analyze whether it was worth continuing since
they had enough interest this year to hold the camp. She suggested that they not entirely remove
funds and keep them earmarked for things like Safety Camp and the fireworks, until they hear
more about the public feedback through the Parks Master Plan process. She explained that the
reason the publications budget had doubled was that the local newspaper, the Sun Sailor, no
longer includes Shorewood in its heading, and the coverage the City had is no longer there. She
noted that the cost of publications for smaller cities can be cost-prohibitive because of the loss of
newspapers, and still had statutory requirements for notice and publication. She explained that
she has already had conversations on this topic with State and League of Minnesota Cities
representatives. She thanked staff for the change to the public engagement process on the
budget and for giving residents a chance to comment topic by topic as the Council discusses
these items, which helps make things more easily understood. She opened the meeting up for
public comments or questions on the 2026 budget materials that were just presented by Finance
Director Schmuck. She reminded residents that another change made this year was that staff had
set aside specific office hours for residents to come in and speak with them about any budget
item they were interested in.
Marlys Bucher, 6590 Manitou Lane, asked about the proposed fees for non-users when water
was available and asked if the fee would be quarterly or yearly. Finance Director Schmuck
explained that the proposed fee would be quarterly. Ms. Bucher asked how the City could charge

Page 10 of 110

CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 3 of 6

for something that was not being used. Finance Director Schmuck explained that the water
distribution system has benefits throughout the City for things like parks and fire hydrants. She
stated that when water existed in certain locations, it was serving the whole area, and those
residents pay for the availability to have it in front of their parcels, and explained that the base fee
being proposed was an attempt to make things more equitable. Ms. Bucher asked if the residents
had been charged a ten-thousand-dollar fee at the beginning of this project. Finance Director
Schmuck stated that some were and some were not, and explained that it had been very
inconsistently applied throughout the period since the 1990s. She noted that the water issue had
been discussed at the June 9, 2025, City Council Work Session meeting. Ms. Bucher stated that
meant she could come back to the City and ask for her ten thousand dollars back since everyone
in the City had not paid it. She expressed frustration that the City was not charging everybody the
same way. She stated that many people in the City had not paid the ten thousand dollars, but
now the City was planning to charge her an additional one hundred thirty dollars per year because
there was water available in her street, even though they were not using it. Finance Director
Schmuck explained that the City was starting with this part, which is part of a larger phased
approach, and clarified that charging the ten thousand dollars to residents was done at Council’s
discretion. Ms. Bucher stated that she did not think it was fair that she had to pay a quarterly fee
for something she was not going to use and had already given the City ten thousand dollars during
their road construction project. Finance Director Schmuck explained that the ten thousand dollars
was for the cost of the infrastructure going into the ground, and the quarterly fee was for the
maintenance and ongoing activity for that infrastructure. Ms. Bucher stated that if the City sent
out ten-thousand-dollar statements to the entire community, they would be able to bring in more
than the one hundred thirty dollars that she would pay annually, despite not using the City water.
She explained that she was a statistician, and the choice the City had made did not make sense
to her.
Councilmember Maddy asked staff how long it has been since it actually cost ten thousand dollars
to run the infrastructure. He stated that he believed the City had been subsidizing this expense
for quite a while. Finance Director Schmuck noted that the discussion about ten thousand dollars
not being enough began in 1993. Public Works Director Morreim stated that the cost varies from
street to street based on the density of the homes and properties, which means that for some, the
cost may be twenty thousand dollars, and some may be forty thousand dollars. Councilmember
Maddy explained that the City was trying to do things the right way moving forward and noted that
previous Councils had thought that more residents would want to hook up to City water, which is
not what has happened. Councilmember Sanschagrin asked if the City had done any modeling
around the user rates to ensure they were optimally set in accordance with market rates. Finance
Director Schmuck explained that this had been done as part of the Long-Term Financial
Management Plan, but noted that the City cannot set its rates based on what other cities have.
Councilmember Sanschagrin stated that he has heard the concern expressed by Ms. Bucher from
other residents and asked if there was anything that the City could do to compensate for that,
such as a credit or waiving the fee. Finance Director Schmuck stated that the ten thousand dollars
was to put the infrastructure in the ground, and this quarterly fee was for maintaining the system
on an ongoing basis, so it was an apples-and-oranges comparison. She explained that there were
about four hundred properties that are not connected despite having water available, but did not
know who had and had not paid the ten thousand dollar fee, so there would need to be another
analysis. She stated that the proposal for 2026 was to bring this quarterly fee to the four hundred
parcels, and in 2027, to bring this quarterly fee to all other parcels. Mayor Labadie stated that the
Council had been discussing this since their retreat in January, and Councilmember Sanschagrin
had participated in all of their discussions. Councilmember Sanschagrin agreed that he had been
part of those discussions but was also trying to listen to resident input.

Page 11 of 110

CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 4 of 6

Mayor Labadie stated that this information is not a surprise because the question of whether the
City could do something different had been asked in January. She stated that the Council was
being asked to make a very hard decision to help the City move forward in righting itself from the
actions of past Councils. Ms. Bucher spoke from the audience and suggested that the City charge
everyone ten thousand dollars and recoup some of their money.
Mayor Labadie noted that this was a possibility the Council had discussed, but some of the
Council did not support that approach and briefly referenced some of the possible action items
the Council had discussed at their June 9, 2025, Work Session meeting, and noted that every
member of the Council had voted on them. She explained that no one from the public had voiced
any opinions at the June 9, 2025, meeting.
Mayor Labadie stated that the amount of engagement and transparency is better than it has ever
been in the past. She outlined the efforts the City has made to communicate information and
make things transparent for residents, but noted that they cannot force people to read everything
they publish. Dale Newberg asked why the sewer connection was only twelve hundred dollars
and the water connection was ten thousand. Finance Director Schmuck explained that the Met
Council put the sewer lines in the entire metropolitan area, and they had to supplement some of
those expenses. She explained that they had not supplemented the water lines and noted that
the City does those projects in small segments when they have road projects.
Mr. Newberg stated that they bought their home in 1990 and had spoken with someone in
Planning before Finance Director Schmuck was with the City, and was told that the lines were run
in 1987, but the records did not indicate that any assessments were paid. He stated that when
they bought the house in 1990, the water fee was five thousand dollars. He explained that he
had no intention of connecting to City water unless his well blows up. He stated that the fee of
ten thousand is just too much, and if the City decided to change the fee to something like twentyfive thousand dollars, he would move. He asked how many people had connected and explained
that from the Work Session notes he had seen, the overall number had taken a nosedive in the
last ten years. He noted that this information should tell the City something about what people
want and stated that encouraging people to connect to City water was not working. He explained
that he had a written statement that he planned to read aloud during the regular Council meeting,
but wanted to comment on communications at this meeting. He did an informal poll of people in
the room to see who read the Sun Sailor and Lakeshore every week. He noted that he understood
that there were publication requirements despite the fact that nobody read that kind of stuff. He
noted that if the City wanted to communicate with him and get feedback, it could not just be a
statement within the Shore Report that just says the City was going to update the fee schedule.
He urged the City to come up with a better way to truly engage people in the City.
Joe Schneider, 21125 Christmas Lane, stated that he applauded the Council for trying to rectify
the sins of the past, even though it will not be well-received. He noted that he wished he had a
fire hydrant near his home and explained that he had reluctantly paid to refurbish a well after
trying to bring in water from Chanhassen. He asked if the City was considering the water that is
pulled out of wells to be free, and if things had gotten to a point where they were charging for the
cost of delivering this free resource that is pulled out of the ground. Finance Director Schmuck
stated that some of the costs associated with the consumption are the pumps and the activity of
pulling them out. Mr. Schneider asked if there was a cost within the City’s calculation for the raw
material. He stated that water is not free, and at some point, they should be thinking about a rate
for water that recognizes the waste that is in it and all the things that happen when the overall
mindset is that water is free.

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CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 5 of 6

Glen Bucher, 5490 Manitou Lane, stated that this home was the first to hook up to sewer in 1970.
He stated that part of the Council’s job is the overall budget. He explained that they should look
at how much is coming in and how much is going out, and noted that he had heard stories that
the City has had six million coming in and thirty million going out. He noted that he did not think
those numbers could be true but asked the Council if anybody had ballpark figures for the actual
amounts. He stated that it would behoove the Council to think of this as they would a family
budget, and make it balanced, and also think about what they can do without and how they can
cut back. He stated that the City did not need to have a street project every year if it cannot afford
it and that the City should be thinking outside of just looking for ways for the City to find more
revenue. He urged the City to find a way to live within its means and stop just spending money.
Mayor Labadie outlined the various ways that residents were able to get more information on
projects and encouraged them to subscribe to the City’s online services. She stated that if anyone
had specific questions that they should contact Finance Director Schmuck and set up an
appointment to talk about them.
3.

ENGINEERING SERVICES FOLLOW-UP

Mayor Labadie stated that they were out of time and asked if the Council preferred to discuss it
tonight, which would require recessing the meeting and reconvening following the regular City
Council meeting, or postponing it to a future Work Session meeting.
City Administrator Nevinski stated that if the Council was going to make significant changes, those
would need to be incorporated into the budget. He stated that another option would be to continue
to study this issue and delay a decision until 2027. He explained that he would not advise the
Council to make significant changes for the 2026 budget year because there were still
unanswered questions.
Councilmember Sanschagrin asked if there was an option to postpone this discussion until the
next Work Session and noted that it could still end up being budget neutral. City Administrator
Nevinski explained that he did not believe this decision would be budget neutral and noted that
trying to rush this made him a bit nervous. Councilmember Sanschagrin explained that he would
prefer to wait on the discussion of this topic when the full Council could be present and reiterated
his suggestion to move it to the next Work Session. Mayor Labadie stated that she agreed with
Councilmember Sanschagrin and did not want to discuss this without the full Council present.
She noted that she also did not see this as a budget-neutral issue, which made her leery of trying
to incorporate changes in the upcoming budget. City Administrator Nevinski stated that they will
delay this discussion until the full Council is present, which would hopefully be September 8, 2025,
but cautioned that they may need to push adoption of the final budget and levy to the second
meeting in September.
4.

ADJOURN

Maddy moved, Sanschagrin seconded, Adjourning the City Council Work Session Meeting
of August 25, 2025, at 6:57 P.M. Motion passed 3/0.
ATTEST:

Jennifer Labadie, Mayor

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CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 6 of 6

Sandie Thone, City Clerk

Page 14 of 110

2B
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 25, 2025

5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES

CONVENE CITY COUNCIL REGULAR MEETING

Mayor Labadie called the meeting to order at 7:07 P.M.
A.

Pledge of Allegiance

Roll Call

Present.

Mayor Labadie; Councilmembers Maddy, Sanschagrin, Gorham (via electronic
means), and DiGruttolo (via electronic means); City Attorney Asani; City
Administrator Nevinski; City Clerk/HR Director Thone; Director of Public Works
Morreim; Park and Recreation Manager Czech; Finance Director Schmuck;
SLMPD Chief Ballsrud; EFD Fire Chief Mackey; and Assistant Fire Chief Basinger

Absent:

None

Review Agenda

Maddy moved, Sanschagrin seconded, approving the agenda, as presented.
Upon a roll call vote, the motion passed.
2.

CONSENT AGENDA

Mayor Labadie reviewed the items on the Consent Agenda.
Sanschagrin moved, Maddy seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A.

City Council Work Session Minutes of August 11, 2025

City Council Regular Meeting Minutes of August 11, 2025

City Council Closed Session Meeting Minutes of August 11, 2025

Approval of the Verified Claims List

Annual Review of Minnesota General Records Retention Schedule, Adopting
Resolution 25-071, “A Resolution Approving the Annual Review of the
Minnesota General Records Retention Schedule and the Records Retention
Policy for the City of Shorewood”

Tonka United Fall Kickoff Food Truck, Adopting Resolution 25-072, “A
Resolution Approving a Food Truck for the Tonka United Kick-Off Event.”

Page 15 of 110

CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 2 of 7

2025 Crack Seal Quote, City Project 25-02, Adopting Resolution 25-073, A
Resolution Approving 2025 Crack Seal Quotes, City Project 25-02.”

2025 Pavement Seal Quote, City Project 25-02, Adopting Resolution 25-074,
“A Resolution Approving 2025 Pavement Sealing Quotes, City Project 2502.”

New Retail Liquor License, Adopting Resolution 25-075, “A Resolution
Approving New Retail Liquor License.”

MnDNR Conservation Partners Legacy (CPL) Grant Application, Adopting
Resolution 25-076, “A Resolution Authorizing the Submission of an
Application for a Minnesota DNR Conservation Partners Grant.”

Agenda Meeting Management Software Board Portal Devices

Summary of Conclusions of City Administrator Annual Review

Upon a roll call vote, the motion passed.
3.

MATTERS FROM THE FLOOR

Dale Newberg, 26960 Beverly Drive, stated that they have lived in the City for thirty-five years
and noted that the statement he would read had already been emailed to the Council earlier today.
He read aloud a statement that outlined his concerns and objections to the City’s proposed water
availability fees and their inclusion in the City budget.
Barry Brown, 6050 Burlwood Court, explained that he wanted to add to the discussion that took
place during the Work Session discussion related to adding staff engineering positions. He noted
that he had pulled monthly financial data for the last four years and found that the City had been
billed by Bolton and Menk one point four million dollars, which was about an average of three
hundred eighty two thousand dollars per year for miscellaneous engineering services. He
explained that he had a conversation with City Engineer Budde on September 4, 2024, regarding
seven specific miscellaneous categories to try and determine the level of engineering effort
required. He shared examples of the information he received from City Engineer Budde and the
financial implications for those engineering efforts. He stated that he believed that most could be
accomplished by a qualified staff engineer and help from the City’s Administrative Assistant. He
stated that by the City hiring its own engineering, it could save taxpayers about two hundred thirty
thousand dollars per year. He urged the Council to thoroughly explore this avenue and also
continue to use the highly skilled Bolton and Menk staff for the City’s most complicated projects.
4.

REPORTS AND PRESENTATIONS

PARKS

PLANNING

ENGINEERING/PUBLIC WORKS

Page 16 of 110

CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 3 of 7

GENERAL/NEW BUSINESS
A. SLMPD 2026 Budget

SLMPD Chief Ballsrud gave an overview of the proposed 2026 budget for the SLMPD and
explained that the overall proposal was for an eight-point-three percent increase. He highlighted
details of special projects planned for the year related to Flock cameras, condition assessment of
the Public Safety building, the need for replacement of the building’s uninterruptible power supply,
and installation of Knox box keys.
Councilmember Sanschagrin asked about the Flock cameras and examples of crimes they have
assisted with. Chief Ballsrud explained that he would not share many details because the case
was still in progress, but it was part of a suspicious death investigation.
Councilmember Sanschagrin asked if Chief Ballsrud was concerned about budget areas where
there may be a higher risk, in terms of costs. Chief Ballsrud stated that the proposed 2026 budget
was very minimal and had included fifty thousand dollars to get their reserves up, with the goal of
getting them financially stable. He stated that ideally, they would be purchasing vehicles and not
financing them, but it will take them a while to get out of the current leasing program, and
explained the plan moving forward.
Mayor Labadie stated that one of the questions raised by the Board was whether it would be
possible to decrease the number of vehicles within the fleet, and asked Chief Ballsrud to share
with the Council regarding the officer involved shooting and how that vehicle was off the road.
Chief Ballsrud stated that the vehicles they have were essentially in constant use. He noted that
there was an officer-involved shooting in 2024, and the BCA held the vehicle for evidence. He
noted that it was another eleven months before they got the vehicle out of the BCA, but then it
spent a few more months in the body shop for necessary repairs. He stated that they barely got
by with the number of vehicles they still had.
Councilmember Sanschagrin asked Chief Ballsrud to highlight changes in the proposed budget
since the last time the Council had seen it. Chief Ballsrud noted that this was the same that the
Coordinating Committee had unanimously approved and had been approved by the other three
member cities.
Sanschagrin moved, Maddy seconded, to Adopt Resolution 25-077, “A Resolution
Approving the 2025 Annual Operating Budget of the South Lake Minnetonka Police
Department.”
Upon a roll call vote, the motion passed.
B. Excelsior Fire District 2026 Budget
City Administrator Nevinski stated that the Excelsior Fire District budget was still making the
rounds among the member cities. He noted that, so far, Deephaven had approved it, Excelsior
had approved the facilities budget and was planning to reconsider the proposed operating budget
on September 2, 2025. He noted that Tonka Bay would consider this budget at their meeting on
August 26, 2025, and Greenwood would be considering it on September 3, 2025. He stated that

Page 17 of 110

CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 4 of 7

they were asking for two separate motions on the operating budget and the facilities budget. He
clarified that the vote required was a majority vote for both portions of the budgets.
Excelsior Fire District Chief Mackey reviewed the presentation surrounding the proposed
Excelsior Fire District budget, objectives, and goals for the organization. He acknowledged that
the proposed operating budget was high and explained that a large portion of it was due to the
SCBA purchase. He explained that the Fire Board and staff had spent a lot of time looking for
ways to reduce the budget without jeopardizing their level of service to the community.
Councilmember DiGruttolo asked about the issue that Excelsior had with the approval of the
proposed budgets. Fire Chief Mackey explained that the Excelsior mayor is married to the EFD’s
Fire Marshall, and one of their councilmembers is a firefighter. He stated that another
councilmember, who was the Fire Board representative, had resigned, so they only had two
people available to vote because the mayor and the firefighter had recused themselves from the
vote. He noted that they had approved the facilities budget, so they can go ahead and order the
SCBAs before the pricing increases. Mayor Labadie stated that she had watched the Excelsior
City Council meeting, and the two councilmembers who chose not to vote on this matter had been
advised by their attorney that they could vote. Councilmember DiGruttolo asked if it was a
procedural issue and not an issue with the budget itself. Mayor Labadie stated that one Excelsior
councilmember had asked a lot of questions about the organizational proposal for four battalion
chiefs, so she did not believe it was only a procedural issue.
Councilmember Gorham asked about the approach in hiring more senior employees and if that
was related to the duty crew model and the hope for less turnover, or if it was related to things
that have been seen with a less experienced crew. Chief Mackey stated that it was primarily
related to safety and the need to have a more experienced crew going out on calls. He stated
that within the department right now, there are fewer people qualified to be a Duty Officer and
more people qualified to be firefighters.
Councilmember Sanschagrin asked about the current response times. Chief Mackey stated that
they were averaging an in-service time of about two minutes and on-scene in under five minutes.
He noted that the number of firefighters per call was running around seven to ten.
Councilmember Sanschagrin asked if Chief Mackey was considering liquidating any assets
besides Rescue #11. Chief Mackey explained that they had looked at some of the older utility
vehicles, which were paid off, and noted that they are not worth a lot, but they plan to liquidate
them and not replace them. He stated that they were not considering any other big equipment
because that was tied to their ISO.
Councilmember Sanschagrin stated that the budget information he looked at added up to a little
over three million, but he thought he had seen a dollar amount of two point seven million. Chief
Mackey clarified that the proposed budget was two million seven hundred twenty-five thousand
nine hundred and forty-eight dollars. He stated that the version of the budget that was approved
and recommended by the Fire Board was version seven point two.
Assistant Fire Chief Basinger explained that the State Fire Aid funds were recognized as revenue.
The Council discussed the reason for the separation of the facilities and operational budgets, as
two separate votes were due to the JPA and the different votes required by the member cities.
Mayor Labadie stated that at the last Fire Board meeting, they had briefly discussed version three
of the budget and noted that the details were not really discussed by the Board, but had been

Page 18 of 110

CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 5 of 7

heavily discussed during the Excelsior City Council meeting. Chief Mackey stated that version
three had the battalion chief starting in the third quarter of 2026, and he would have been the only
one getting a three percent salary increase, with the rest of the department receiving a five percent
increase.
Councilmember Maddy explained that the hiring of the battalion chief in the fourth quarter of 2025
was a decision made last year and had already been approved by the member cities. He stated
that, as a proposed concession, they had considered pushing back the hire, but the Board had
substantial support for having the third battalion chief on staff, as planned. He stated that the
difference in salary increases was meant as more of a gesture and explained that the Board voted
three to one in favor of version seven point two of the budget.
Mayor Labadie noted that one thing brought up during the Excelsior City Council meeting that put
this into perspective was that it was fiscally responsible for the cities to spend money on public
safety. She stated that there was a comment made during the meeting that the proposed pay rate
for firefighters was the same as a babysitter would be paid, so the proposed increase was not
unreasonable. Councilmember DiGruttolo stated that if they were paying their administrative
person thirty-four dollars per hour, they should not be complaining about a small increase that
pays the firefighters twenty-two or twenty-five dollars per hour. Mayor Labadie stated that she
did not support slashing the salaries of the firefighters, but noted that she was worried about the
implementation of the battalion chiefs and how the member cities can continue to afford the
increase this brings.
Sanschagrin moved, Maddy seconded, to Adopt Resolution 25-078, “A Resolution
Approving the 2026 Annual Operating Budget of the Excelsior Fire District.”
Upon a roll call vote, the motion passed.
Maddy moved, Sanschagrin seconded, to Adopt Resolution 25-079, “A Resolution
Approving the 2026 Annual Facilities Budget of the Excelsior Fire District.”
Upon a roll call vote, the motion passed.
C. Out of State Travel Request – Minnesota Transportation Alliance
City Administrator Nevinski outlined the request for Mayor Labadie to travel to Washington, D.C.,
for the Minnesota Transportation Alliance’s fly-in visit, the rationale behind her attendance, and
reviewed the City’s policy for out-of-state travel. He noted that the Minnesota Transportation
Alliance had offered a scholarship of eighteen hundred dollars for the City to be able to attend,
but noted that there are City funds available if the scholarship does not cover the entire cost.
Councilmember DiGruttolo asked if Mayor Labadie would be lobbying while she was in
Washington, D.C. Mayor Labadie stated that the first evening involved a seminar and speakers,
and the second day, there were appointments scheduled on the hill to have conversations related
to the Highway 7 project. She noted that the meetings with the legislators would be done in a
group setting with a coalition from the Highway 5/212 project, in conjunction with those
representing the Highway 7 project.
Councilmember Gorham asked what they would be lobbying for and asked about the history of
getting Federal funds for this type of project. He stated that he was not opposed to this, but

Page 19 of 110

CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 6 of 7

believed it may be a little too early because they do not know project details, including the cost.
Mayor Labadie stated that there have been other coalitions from Minnesota who had received
Federal funding for projects. She noted that a benefit of her attending this year was that it was
being paid for via the scholarship, and she would be there with a neighboring mayor who had
experience with this event in the past. She explained that this mayor was planning to retire and
not run for re-election, and she believed that being able to piggyback on his experience and
knowledge would be of benefit to Shorewood.
Councilmember DiGruttolo explained that she was disinclined to approve this because they did
not have a final cost tonight. She stated that if attendance at this conference was important, the
City should have budgeted for this expense last year. She expressed concern that it would set a
precedent, and the City did not have a policy for this kind of activity, for example, should they go
to all of these kinds of conferences, and why they were being asked to consider this specific one.
She stated that she did not yet see what the return on investment would be because they would
be meeting with people who already live in Minnesota. She expressed concern about the
possibility that the final cost would be higher than the scholarship amount and suggested that
they plan and budget for it next year, if it was deemed important.
Councilmember Sanschagrin stated that earlier tonight, there were comments made about the
need for the City to think through and tighten the budget by reducing costs, and he shared those
thoughts with Councilmember DiGruttolo. Councilmember Gorham noted that receipt of the
scholarship made him more agreeable to the trip. He reiterated his thoughts on this being too
early in the overall process, that they do not have their sights set on a specific Federal program,
and it appeared that some of the Federal funding had dried up for Minnesota highways. He
explained that he would like to know what would happen if they over the scholarship amount. City
Administrator Nevinski explained that if the expenditure were more than the scholarship amount,
the City would use some of the Council training budget funds and noted that he believed it would
likely just be a few hundred dollars if the total cost was not entirely covered by the scholarship.
He explained that the variable will be the cost of airfare. Councilmember Gorham explained that
he was inclined to wait on this until they had more information about the design and the budget,
nor would anyone commit to any funding at this point.
Mayor Labadie stated that she had been lobbying for improvements to Highway 7 for over a
decade and believed something needed to be done before there was another death at one of the
intersections. She stated that the City had been given a gift to attend a Federal meeting and
explained that she would not promise that anything would come out of her attendance. She asked
if the Council would be willing to accept the scholarship if any expenses above and beyond the
gift would be paid out of her personal funds, so there would be no expense to the taxpayers.
Councilmember Gorham asked if he could arrange a meeting with MnDOT’s budget team so they
know what type of Federal programs they should think about. Mayor Labadie stated that she
believed that type of information would be welcome and would be helpful to have before she goes
to the conference in preparation for the meetings with the Federal officials.
Maddy moved, Gorham seconded, to Approve Mayor Labadie’s attendance at the
Minnesota Transportation Alliance’s 2025 D.C. Fly-In event, with a cost up to $1,800, and
any expenses beyond that dollar amount would be the responsibility of Mayor Labadie.
Upon a roll call vote, the motion passed.

Page 20 of 110

CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 25, 2025
Page 7 of 7

STAFF AND COUNCIL REPORTS AND DISCUSSION
A.

Staff

Park and Recreation Director Czech stated that the Parks Master plan survey was still live until
the end of the month and encouraged people to give their feedback to the City. He stated that
the Movie in the Park event was held last week at Freeman Park, where they had been able to
get some good feedback from residents on the Parks and Master plan survey. He noted that they
would also have some engagement at the upcoming Oktoberfest event. He stated that they had
an RFP out for the SCEC task force and facilities study. He noted that the City had received two
proposals and he and City Administrator Nevinski were looking through them for possible next
steps.
Public Works Director Morreim stated that Public Works staff were doing their normal summer
routines, including mowing, tree removal, and right-of-way trimming. He stated that the mill and
overlay project was generally complete, but there were still some punch list and clean-up items
that needed to be addressed.
Finance Director Schmuck stated that the City had received four responses to the RFP for auditing
services that were being analyzed.
B.

Mayor and City Council

Councilmember Sanschagrin gave a brief overview of discussion items from the recent LMCC
meeting.
Councilmember Gorham expressed his appreciation for having the flexibility for him to be able to
attend the meeting online.
Mayor Labadie expressed her appreciation to the Minnesota Transportation Alliance for providing
a scholarship to the City and the Council for accepting it.
10.

ADJOURN

Maddy moved, Sanschagrin seconded, Adjourning the City Council Regular Meeting of
August 25, 2025, at 9:08 P.M.
Upon a roll call vote, the motion passed.
ATTEST:

Sandie Thone, City Clerk

Jennifer Labadie, Mayor

Page 21 of 110

City Council Meeting Item
Title/Subject:
Meeting Date:
Prepared by:
Attachments:

Item
2C

Verified Claims
September 8, 2025
Jeanne Schmuck, Finance Director
Claims Lists

Background:
Council is asked to verify payment of the attached claims. The claims include compensation,
operational or contractual expenditures anticipated in the current budget, or otherwise
approved by the Council. Funds will be distributed following approval of the claims list.
Claims for Council authorization:
Payroll-08-25-2025-ACH
Payroll-08-25-2025-AP-ACH
Payroll-08-25-2025-AP-Other
Council-09-08-2025

$ 61,349.97
$ 45,433.51
$
448.95
$264,141.02

Total Claims: Checks & ACH

$371,373.45

Financial or Budget Considerations
The expenditures have been reviewed and determined to be reasonable, necessary, and
consistent with the City's budget.
Action Requested
Motion to approve the claims list as presented.

Page 22 of 110

Accounts Payable
Computer Check Proof List by Vendor
User:
Printed:
Batch:

[email protected]
08/27/2025 - 10:20AM
00006.08.2025 - PR-08-25-2025 Other

Invoice No

Description

Vendor:

EFTPS - FEDERAL W/H

Vendor:

665

Pmt Date

Acct Number

Reference

Check Sequence: 1

ACH Enabled: True

PR Batch 00002.08.2025 FICA Employer Portion

5,522.14

08/25/2025

700-00-2174-0000

PR Batch 00002.08.2025 FICA Employer Portion

PR Batch 00002.08.2025 Federal Income Tax

8,301.51

08/25/2025

700-00-2172-0000

PR Batch 00002.08.2025 Federal Income Tax

PR Batch 00002.08.2025 Medicare Employer Portion

1,291.49

08/25/2025

700-00-2174-0000

PR Batch 00002.08.2025 Medicare Employer Portion

PR Batch 00002.08.2025 FICA Employee Portion

5,522.14

08/25/2025

700-00-2174-0000

PR Batch 00002.08.2025 FICA Employee Portion

PR Batch 00002.08.2025 Medicare Employee Portion

1,291.49

08/25/2025

700-00-2174-0000

PR Batch 00002.08.2025 Medicare Employee Portion

Check Total:

21,928.77

HEALTH PARTNERS-MEDICAL

Check Sequence: 2

ACH Enabled: True

PR Batch 00002.08.2025 Health Insurance - CoPay

370.73

08/25/2025

700-00-2171-0000

PR Batch 00002.08.2025 Health Insurance - CoPay

PR Batch 00002.08.2025 Health Insurance-HSA

1,327.87

08/25/2025

700-00-2171-0000

PR Batch 00002.08.2025 Health Insurance-HSA

Check Total:

1,698.60
Check Sequence: 3

ACH Enabled: True

700-00-2173-0000

PR Batch 00002.08.2025 State Income Tax

MINNESOTA DEPARTMENT OF REVENUE
PR Batch 00002.08.2025 State Income Tax

3,986.48

Check Total:

3,986.48

08/25/2025

MISSION SQUARE RETIREMNT-302131-457

Check Sequence: 4

ACH Enabled: True

PR Batch 00002.08.2025 MissionSq-Flat Amount-Pre-Tax

2,566.20

08/25/2025

700-00-2176-0000

PR Batch 00002.08.2025 MissionSq-Flat Amount-Pre-

PR Batch 00002.08.2025 Mission Sq-Flat Amount-Roth457

100.00

08/25/2025

700-00-2176-0000

PR Batch 00002.08.2025 Mission Sq-Flat Amount-Ro

Check Total:
Vendor:

Amount

2,666.20

OPTUM BANK

Check Sequence: 5

ACH Enabled: True

PR Batch 00002.08.2025 HSA-Optum Bank-Employee

1,558.11

08/25/2025

700-00-2183-0000

PR Batch 00002.08.2025 HSA-Optum Bank-Employe

PR Batch 00002.08.2025 HSA-Optum Bank-Benefit

950.10

08/25/2025

700-00-2183-0000

PR Batch 00002.08.2025 HSA-Optum Bank-Benefit

AP-Computer Check Proof List by Vendor (08/27/2025 - 10:20 AM)

Page 1

Page 23 of 110

Invoice No

Vendor:

1091

Description

Amount

Check Total:

2,508.21

Pmt Date

PERA

Acct Number

Reference

Check Sequence: 6

ACH Enabled: True

PR Batch 00002.08.2025 MN-PERA Deduction

5,859.40

08/25/2025

700-00-2175-0000

PR Batch 00002.08.2025 MN-PERA Deduction

PR Batch 00002.08.2025 MN PERA Benefit Employer

6,760.85

08/25/2025

700-00-2175-0000

PR Batch 00002.08.2025 MN PERA Benefit Employe

Check Total:

12,620.25
Check Sequence: 7

ACH Enabled: True

700-00-2176-0000

PR Batch 00002.08.2025 Deferred Comp-Yoya-PreTax

VOYA FINANCIAL
PR Batch 00002.08.2025 Deferred Comp-Yoya-PreTax

25.00

Check Total:

25.00

Total for Check Run:

Total of Number of Checks:

AP-Computer Check Proof List by Vendor (08/27/2025 - 10:20 AM)

08/25/2025

45,433.51

Page 2

Page 24 of 110

Accounts Payable
Computer Check Proof List by Vendor
User:
Printed:
Batch:

[email protected]
08/27/2025 - 10:05AM
00005.08.2025 - PR-08-25-2025

Invoice No

Description

Vendor:

AFSCME MN COUNCIL 5 - UNION DUES

Amount

Pmt Date

Acct Number

Reference

Check Sequence: 1

ACH Enabled: True

PR Batch 00001.08.2025 Union Dues

209.51

08/11/2025

700-00-2182-0000

PR Batch 00001.08.2025 Union Dues

PR Batch 00002.08.2025 Union Dues

239.44

08/25/2025

700-00-2182-0000

PR Batch 00002.08.2025 Union Dues

Check Total:

448.95

Total for Check Run:

448.95

Total of Number of Checks:

AP-Computer Check Proof List by Vendor (08/27/2025 - 10:05 AM)

Page 1

Page 25 of 110

Clearing House
Distribution Report
User:
Printed:
Batch:

[email protected]
08/27/2025 - 10:24AM
00002.08.2025 - PR 8/25/2025

Account Number

Debit

Credit

700-00-1010-0000
700-00-2170-0000

0.00
61,349.97

61,349.97
0.00

61,349.97

Report Totals:

CH-Distribution Report (08/27/2025 - 10:24 AM)

Account Description
CASH AND INVESTMENTS
GROSS PAYROLL CLEARING

Page 1

Page 26 of 110

Accounts Payable
Computer Check Proof List by Vendor
User:
Printed:
Batch:

[email protected]
09/03/2025 - 8:05AM
00001.09.2025 - AP-09-08-2025

Invoice No

Description

Vendor:

ADVANCED IMAGING SOLUTIONS

105

INV362144

Vendor:

112

Konica Minolta/C658 Copier-Toner

17.31

Check Total:

17.31

2024 City Codification

44695

Online Code Supplement Pages
Check Total:
868

Pmt Date

09/08/2025

AMERICAN LEGAL PUBLISHING CORPORATION

44514

Vendor:

Amount

Acct Number

Reference

Check Sequence: 1

ACH Enabled: True

101-19-4221-0000

Check Sequence: 2
2,450.78

09/08/2025

101-13-4400-0000

253.50

09/08/2025

101-18-4351-0000

2,704.28

BANK OF MONTREAL

Check Sequence: 3

Aug-2025-Aaron

APA Conference Registration

470.19

09/08/2025

101-18-4331-0000

Aug-2025-Brenda

Meeting Supplies

131.76

09/08/2025

101-19-4245-0000

Aug-2025-Brenda

Postage

11.80

09/08/2025

101-13-4208-0000

Aug-2025-Chris

WW Training/License

400.00

09/08/2025

611-00-4331-0000

Aug-2025-Chris

Pest Control Product

38.97

09/08/2025

101-52-4223-0000

Aug-2025-Chris

Stump Grinder Part

14.76

09/08/2025

101-32-4221-0000

Aug-2025-Chris

Fuel

35.87

09/08/2025

101-32-4212-0000

Aug-2025-Chris

Field Drag Parts

50.94

09/08/2025

101-52-4221-0000

Aug-2025-Chris

Work Clothes per Contract-Robert

385.80

09/08/2025

101-32-4245-0000

Aug-2025-Chris

Volleyball Net

29.99

09/08/2025

101-52-4245-0000

Aug-2025-Chris

Mower Parts

134.62

09/08/2025

101-52-4221-0000

Aug-2025-City

Curbside Waste-Public Works

454.67

09/08/2025

101-32-4400-0000

Aug-2025-City

Curbside Waste-SSCC

143.61

09/08/2025

201-00-4400-0000

Aug-2025-City

Culligan Bottled Water-Solar-SCEC

64.00

09/08/2025

201-00-4245-0000

Aug-2025-City

AT&T Wade's Ipad

23.49

09/08/2025

101-24-4321-0000

AUg-2025-City

Chanhassen-18505-001-Water Charge

1,279.97

09/08/2025

601-00-4263-0000

AP-Computer Check Proof List by Vendor (09/03/2025 - 8:05 AM)

ACH Enabled: False

ACH Enabled: True

Page 1

Page 27 of 110

Invoice No

Description

Amount

Pmt Date

Acct Number

Aug-2025-City
Aug-2025-City

Republic Services-Organic Recycling

301.60

09/08/2025

621-00-4400-0026

Credit Avi-Spl Llc

-610.90

09/08/2025

101-15-4221-0000

Aug-2025-City
Aug-2025-City

Chanhassen-18505-000-Water Charge

6.92

09/08/2025

601-00-4263-0000

Culligan Bottled Water - C.H.

40.00

09/08/2025

101-19-4223-0000

Aug-2025-City

Republic Services-Residents Reycling Svcs

Aug-2025-Eric

General Supplies

15,507.80

09/08/2025

621-00-4400-0000

14.09

09/08/2025

101-19-4245-0000

Aug-2025-Eric
Aug-2025-Eric

Meeting Supplies

148.63

09/08/2025

101-19-4245-0000

Padlock-Organics

34.72

09/08/2025

621-00-4400-0026

Aug-2025-Eric

Business Cards - Sheila

30.38

09/08/2025

101-18-4245-0000

Aug-2025-Eric

Office Supplies

9.67

09/08/2025

101-13-4200-0000

Aug-2025-Jake

APA Membership Renewal

533.00

09/08/2025

101-18-4433-0000

Aug-2025-Jake

APA Membership Renewal

118.43

09/08/2025

101-18-4433-0000

Aug-2025-Jake

APA Conference Registration

470.19

09/08/2025

101-18-4331-0000

Aug-2025-Jake

Wade's Fuel

50.01

09/08/2025

101-24-4212-0000

Aug-2025-Jake

Supplies

52.98

09/08/2025

101-18-4221-0000

Aug-2025-Jake

Supplies

14.98

09/08/2025

101-18-4221-0000

Aug-2025-Jeanne

MNGFOA Day to Unite

65.00

09/08/2025

101-15-4331-0000

Aug-2025-Jeremy

DOT Decals

54.50

09/08/2025

101-32-4221-0000

Aug-2025-Jeremy

Oil Filters

128.42

09/08/2025

101-32-4221-0000

Aug-2025-Jeremy

Misc Parts/Battery

324.69

09/08/2025

101-32-4221-0000

Aug-2025-Jeremy

Small Engine Oil

59.70

09/08/2025

101-32-4212-0000

Aug-2025-Jeremy

Hydraulic Filter

83.34

09/08/2025

101-32-4221-0000

Aug-2025-Luke

Clamp for H2O Tower

1.72

09/08/2025

601-00-4223-0000

Aug-2025-Matt

Pest Control-PW

90.00

09/08/2025

101-32-4400-0000

Aug-2025-Matt

Winter Training

263.40

09/08/2025

101-33-4331-0000

Aug-2025-Matt

Communications

17.00

09/08/2025

611-00-4321-0000

Aug-2025-Matt

Misc Supplies

217.12

09/08/2025

101-32-4245-0000

Aug-2025-Matt

HSEM Fees

408.60

09/08/2025

601-00-4437-0000

Aug-2025-Matt

Ear Plugs

41.79

09/08/2025

101-32-4245-0000

Aug-2025-Mitch

Tablecloth CLeaning

99.69

09/08/2025

201-00-4400-0000

Aug-2025-Mitch

Movie in the Park Snacks

65.92

09/08/2025

101-53-4444-0000

Aug-2025-Mitch

SCEC Office Supplies

9.97

09/08/2025

201-00-4200-0000

Aug-2025-Mitch

SCEC Office Supplies

32.39

09/08/2025

201-00-4200-0000

Aug-2025-Mitch

Octoberfest Inflatables

2,464.10

09/08/2025

101-53-4438-0000

AP-Computer Check Proof List by Vendor (09/03/2025 - 8:05 AM)

Reference

Page 2

Page 28 of 110

Invoice No

Description

Amount

Pmt Date

Acct Number

Aug-2025-Mitch
Aug-2025-Mitch

SCEC Pest Control

90.00

09/08/2025

201-00-4400-0000

Electrical Cord Covers

143.19

09/08/2025

101-53-4245-0000

Aug-2025-Mitch

Movie in the Park Activities

122.48

09/08/2025

101-53-4444-0000

Aug-2025-Mitch

Staff Scheduling

15.00

09/08/2025

101-53-4245-0000

Aug-2025-Robert

Safety Shoes per Allowance

250.00

09/08/2025

101-32-4245-0000

Aug-2025-Ryan

Hand Soap

5.99

09/08/2025

101-52-4245-0000

Aug-2025-Ryan

Paint for Park Graffiti

167.61

09/08/2025

101-52-4223-0000

Aug-2025-Ryan

Fuel

50.42

09/08/2025

101-32-4212-0000

Aug-2025-Sandie

Annual Memberships

474.00

09/08/2025

101-13-4433-0000

Aug-2025-Sandie

Office Supplies

35.78

09/08/2025

101-13-4200-0000

Aug-2025-Todd

Nails for Field Drag

5.50

09/08/2025

101-52-4221-0000

Aug-2025-Todd

Pest Control Supplies

26.45

09/08/2025

101-52-4223-0000

Aug-2025-Todd

Bottled Water

41.88

09/08/2025

101-32-4245-0000

Aug-2025-Wade

Drone Repairs

150.00

09/08/2025

101-24-4245-0000

Aug-2025-Wade

Partial Refund

-96.00

09/08/2025

101-24-4245-0000

Aug-2025-Wade

Wade's Fuel

43.00

09/08/2025

101-24-4212-0000

Aug-2025-Wade

FAA Registration

5.00

09/08/2025

101-24-4245-0000

Aug-2025-Wade

New Drone

2,319.00

09/08/2025

101-24-4245-0000

Check Total:

28,669.59

Vendor:

1509

BLUE NET INC

Check Sequence: 4

62615

Computer-Laptop-PW Water PC

1,454.00

09/08/2025

403-00-4640-0000

62620

CC Tablets for AMMS

5,970.00

09/08/2025

101-19-4321-0000

Check Total:

7,424.00

Vendor:

1221

CAMPBELL KNUTSON P.A.

Check Sequence: 5

3526-0000G-43

General Matters/Administration-July 2025

3526-0001G-43

Planning & Zoning Services-July 2025

3526-0002G-35

Public Works-July 2025

3526-0009G-31

Code Enforcement-5815 Club Lane-July 2025

3526-0997G-23

Additional Prosecution Svc-July 2025

3526-0999G-46

Prosecution-July 2025
Check Total:

9,399.80

AP-Computer Check Proof List by Vendor (09/03/2025 - 8:05 AM)

3,542.26

09/08/2025

101-16-4304-0000

585.90

09/08/2025

101-16-4304-0000

37.80

09/08/2025

101-16-4304-0000

1,207.80

09/08/2025

101-16-4304-0000

32.24

09/08/2025

101-16-4304-0000

3,993.80

09/08/2025

101-16-4304-0000

Reference

ACH Enabled: True

Page 3

Page 29 of 110

Invoice No

Description

Vendor:

CINTAS CORPORATION (Formerly HUEBSCH)

915

Amount

Pmt Date

Acct Number

Reference

Check Sequence: 6

ACH Enabled: False

20428894

SCEC - Mats

70.67

09/08/2025

201-00-4223-0000

20432183

SCEC - Mats

70.67

09/08/2025

201-00-4223-0000

20432184

City Hall - Mats

194.00

09/08/2025

101-19-4223-0000

Check Total:

335.34

Vendor:

1542

20-10379

Vendor:

1160

CONSTRUCTION SERVICES DIVERSIFIED INC.

Check Sequence: 7

Wood Lath

239.70

Check Total:

239.70

09/08/2025

STEVE & RENEE DOYLE

101-32-4245-0000

Check Sequence: 8

Rescind Assess

Rescind Special Assessment Incorrectly Levied

52.50

09/08/2025

101-00-1200-0000

Rescind Assess

Rescind Special Assessment Incorrectly Levied

258.44

09/08/2025

611-00-1200-0000

Rescind Assess

Rescind Special Assessment Incorrectly Levied

60.05

09/08/2025

621-00-1200-0000

Rescind Assess

Rescind Special Assessment Incorrectly Levied

32.20

09/08/2025

631-00-1200-0000

Check Total:

403.19

Vendor:

167

ECM PUBLISHERS INC

Check Sequence: 9

1061456

Ord. No. 623

81.25

09/08/2025

101-18-4351-0000

1061623

Ord. No. 623

55.90

09/08/2025

101-18-4351-0000

1062232

PH Rezoning/Variance/Subdivision

62.50

09/08/2025

101-18-4351-0000

Check Total:

199.65

Vendor:

656

31826

Vendor:

UB*00671

FLEXIBLE PIPE TOOLS & EQUIPMENT

Check Sequence: 10

Hose for Vac Truck

929.05

Check Total:

929.05

09/08/2025

Douglas & Denise Foote

ACH Enabled: False

ACH Enabled: True

101-32-4221-0000

Check Sequence: 11

Refund Check 005299-001, 26305 Oak Leaf Trl

35.71

09/08/2025

601-00-2010-0000

Refund Check 005299-001, 26305 Oak Leaf Trl

17.02

09/08/2025

621-00-2010-0000

Refund Check 005299-001, 26305 Oak Leaf Trl

8.87

09/08/2025

611-00-2010-0000

Refund Check 005299-001, 26305 Oak Leaf Trl

9.51

09/08/2025

631-00-2010-0000

Check Total:

71.11

AP-Computer Check Proof List by Vendor (09/03/2025 - 8:05 AM)

ACH Enabled: False

Page 4

Page 30 of 110

Invoice No

Description

Vendor:

GMH ASPHALT COPORATION

199

Amount

Pmt Date

Acct Number

Reference

Check Sequence: 12

ACH Enabled: False

PV#2-2025 M&O

PV#2-2025 M&O - Proj.#24X.136948

216,645.19

09/08/2025

420-00-2060-0000

PV#2-2025 M&O

PV#2-2025 M&O-Proj.#24X.136948-Retainage

-39,615.79

09/08/2025

420-00-2060-0000

Check Total:

177,029.40

Vendor:

UB*00669

UB*00673

1401

Ella Gorshteyn

Check Sequence: 13

Refund Check 009130-000, 5515 Gideons Ln

23.68

09/08/2025

621-00-2010-0000

Refund Check 009130-000, 5515 Gideons Ln

55.26

09/08/2025

611-00-2010-0000

Refund Check 009130-000, 5515 Gideons Ln

47.37

09/08/2025

601-00-2010-0000

Refund Check 009130-000, 5515 Gideons Ln

23.69

09/08/2025

631-00-2010-0000

Check Total:

150.00

Martin & Diane Hargrave

Check Sequence: 14

Refund Check 005754-000, 19885 Chartwell Hill

31.23

09/08/2025

621-00-2010-0000

Refund Check 005754-000, 19885 Chartwell Hill

31.23

09/08/2025

631-00-2010-0000

Refund Check 005754-000, 19885 Chartwell Hill

62.46

09/08/2025

601-00-2010-0000

Refund Check 005754-000, 19885 Chartwell Hill

72.88

09/08/2025

611-00-2010-0000

Check Total:

197.80

JENCO PROPERTY MAINTENANCE

Check Sequence: 15

6749

Landscaping Maint. MTCE-Badger-City Hall

665.00

09/08/2025

101-19-4400-0000

6749

Landscaping Maint. MTCE-Badger-City Hall

665.00

09/08/2025

101-52-4400-0000

Check Total:
Vendor:

1332

100409

Vendor:

1515

ACH Enabled: False

1,330.00

JERRY'S PRINTING

Check Sequence: 16

Safety Camp Tshirts no silk screen (canceled)

266.50

Check Total:

266.50

09/08/2025

KATH FUEL OIL SERVICE CO.
Fuel for Trailer

834397

Windshield Washer Fluid

835010

Fuel for Trailer
Check Total:

2,649.63

ACH Enabled: False

101-53-4443-0000

Check Sequence: 17

834173

AP-Computer Check Proof List by Vendor (09/03/2025 - 8:05 AM)

ACH Enabled: False

1,294.01

09/08/2025

101-32-4212-0000

218.75

09/08/2025

101-32-4221-0000

1,136.87

09/08/2025

101-32-4212-0000

ACH Enabled: True

Page 5

Page 31 of 110

Invoice No

Description

Vendor:

MyungSoo & HoEun Lyu

Vendor:

UB*00675

1068

Amount

Pmt Date

Refund Check 009770-000, 5705 Ridge Rd

99.67

09/08/2025

601-00-2010-0000

Refund Check 009770-000, 5705 Ridge Rd

116.28

09/08/2025

611-00-2010-0000

Refund Check 009770-000, 5705 Ridge Rd

49.83

09/08/2025

621-00-2010-0000

Refund Check 009770-000, 5705 Ridge Rd

49.84

09/08/2025

631-00-2010-0000

Check Total:

315.62

MISSION COMMUNICATIONS, LLC

Acct Number

Reference

Check Sequence: 18

ACH Enabled: False

Check Sequence: 19

2011210

Mission Communications-Utilities

8,667.00

09/08/2025

611-00-4400-0000

2011210

Mission Communications-Utilities

3,900.00

09/08/2025

601-00-4400-0000

Check Total:

12,567.00

Vendor:

UB*00674

UB*00672

325

Gene Needles

Check Sequence: 20

Refund Check 009972-000, 23115 Summit Ave

56.07

09/08/2025

631-00-2010-0000

Refund Check 009972-000, 23115 Summit Ave

130.85

09/08/2025

611-00-2010-0000

Refund Check 009972-000, 23115 Summit Ave

56.08

09/08/2025

621-00-2010-0000

Check Total:

243.00

Jack Olson

Check Sequence: 21

Refund Check 009745-000, 26035 Wild Rose Ln

128.27

09/08/2025

631-00-2010-0000

Refund Check 009745-000, 26035 Wild Rose Ln

128.27

09/08/2025

621-00-2010-0000

Refund Check 009745-000, 26035 Wild Rose Ln

299.29

09/08/2025

611-00-2010-0000

Check Total:

555.83

ON SITE SANITATION -TWIN CITIES

Check Sequence: 22

0001949129

South Shore-5355 St Albans Bay

85.40

09/08/2025

101-52-4400-0000

0001949130

Freeman Park-6000 Eureka Rd

256.20

09/08/2025

101-52-4400-0000

0001949131

Christmas Lk Rd-5625 Merry Ln

383.08

09/08/2025

101-52-4400-0000

0001949132

Cathcart Park-26655 W- 62nd St

85.40

09/08/2025

101-52-4400-0000

0001949133

Silverwood Pk-5755 Covington R

85.40

09/08/2025

101-52-4400-0000

Check Total:

895.48

Vendor:

UB*00670

Carlos & Jamie Paz
Refund Check 008174-000, 20595 Spencer Ln

AP-Computer Check Proof List by Vendor (09/03/2025 - 8:05 AM)

Check Sequence: 23
49.66

09/08/2025

ACH Enabled: True

ACH Enabled: False

ACH Enabled: True

ACH Enabled: False

631-00-2010-0000

Page 6

Page 32 of 110

Invoice No

Vendor:

336

3107370213

Vendor:

355

187522

Vendor:

1181

98043

Vendor:

1101

Description

Amount

Pmt Date

Acct Number

Refund Check 008174-000, 20595 Spencer Ln

41.83

09/08/2025

621-00-2010-0000

Check Total:

91.49

PITNEY BOWES BANK INC PURCHASE POWER

Check Sequence: 24

QuarterlyLease-Postage Machine-4th Qtr 2025

195.00

Check Total:

195.00

09/08/2025

SHRED-N-GO _446138
85.30

Check Total:

85.30

09/08/2025

SPLIT ROCK MANAGEMENT, INC.
487.00

Check Total:

487.00

09/08/2025

SPRINGBROOK HOLDING COMPANY LLC

Check Sequence: 27

Springbrook-CivicPay Fees-August 2025

29.50

09/08/2025

631-00-4450-0000

INV-021516

Springbrook-CivicPay Fees-August 2025

29.50

09/08/2025

621-00-4450-0000

INV-021516

Springbrook-CivicPay Fees-August 2025

29.50

09/08/2025

611-00-4450-0000

INV-021516

Springbrook-CivicPay Fees-August 2025

29.50

09/08/2025

601-00-4450-0000

Check Total:

118.00

694

TIMESAVER OFF SITE SECRETARIAL, INC.

Check Sequence: 28

30970

Council Meeting-8/11/2025

348.75

09/08/2025

101-13-4400-0000

30971

Planning Meeting-8/19/2025

253.00

09/08/2025

101-18-4400-0000

Check Total:

601.75

Vendor:

384

14225

Vendor:
098654

393

TOTAL PRINTING SERVICES

Check Sequence: 29

Newsletters-Sept & Oct 2025

1,080.00

Check Total:

1,080.00

09/08/2025

VESSCO, INC
CHL. Injector Kits

AP-Computer Check Proof List by Vendor (09/03/2025 - 8:05 AM)

09/08/2025

ACH Enabled: True

ACH Enabled: False

101-13-4351-0000

Check Sequence: 30
163.66

ACH Enabled: True

101-19-4400-0000

INV-021516

Vendor:

ACH Enabled: True

101-19-4400-0000

Check Sequence: 26

Custodial Service-CH Building-Sept 2025

ACH Enabled: True

101-19-4221-0000

Check Sequence: 25

Shredded Svc-CH-August

Reference

ACH Enabled: True

601-00-4221-0000

Page 7

Page 33 of 110

Invoice No

Vendor:

408

316097

Vendor:

411

Description

Amount

Check Total:

163.66

Pmt Date

WM MUELLER & SONS INC
Asphalt Mix for Patching

223.44

Check Total:

223.44

09/08/2025

XCEL ENERGY, INC.

Acct Number

Reference

Check Sequence: 31

ACH Enabled: True

101-32-4250-0000

Check Sequence: 32

ACH Enabled: True

4,270.73

09/08/2025

101-32-4399-0000

P.W. Street Lights Svc

P.W. Bldg Svc-August 2025

317.85

09/08/2025

101-32-4380-0000

P.W. Bldg Svc

941086514

Lift Station Street Lights-August 2025

733.19

09/08/2025

611-00-4380-0000

L.S. Street Lights

941086514

Boulder Bridge-August 2025

16.85

09/08/2025

601-00-4396-0000

Boulder Bridge

941086514

Parks-August 2025

407.78

09/08/2025

101-52-4380-0000

Parks

941086514

C.H. Svcs-August 2025

725.38

09/08/2025

101-19-4380-0000

C.H. Svcs

941086514

Amesbury-August 2025

2,387.62

09/08/2025

601-00-4394-0000

Amesbury

941086514

S.E. Area Svc-August 2025

462.33

09/08/2025

601-00-4398-0000

S.E. Area Svc

941484970

5735 Country Club Rd-August 2025

696.26

09/08/2025

201-00-4380-0000

5735 Country Club Rd

941522157

C.H. Svcs-August 2025

39.28

09/08/2025

101-19-4380-0000

941668251

24253 Smithtown Rd-August 2025

2,020.44

09/08/2025

601-00-4395-0000

24253 Smithtown Rd

941850717

5700 County Rd 19 - Unit Light-August 2025

215.20

09/08/2025

101-32-4399-0000

5700 County Rd 19 - Unit Light

941908407

28125 Boulder Bridge Drive-August 2025

2,191.08

09/08/2025

601-00-4396-0000

28125 Boulder Bridge Drive

941938164

4931 Shady Isalnd Road-August 2025

18.11

09/08/2025

611-00-4380-0000

4931 Shady Isalnd Road

941086514

P.W. Street Lights Svc-August2025

941086514

Check Total:

14,502.10

Total for Check Run:

264,141.02

Total of Number of Checks:

AP-Computer Check Proof List by Vendor (09/03/2025 - 8:05 AM)

Page 8

Page 34 of 110

Item
2D

City Council Meeting Item
Title/Subject:
Meeting Date:
Prepared by:
Reviewed by:
Attachments:

Approve SCEC Community Center Attendant Hire: Noah Rajala
September 8, 2025
Sandie Thone, City Clerk/Human Resources Director
Marc Nevinski, City Administrator
Mitch Czech, Park/Rec Director
None

Background
The city most recently recruited candidates for the Shorewood Community & Event Center
part-time casual Community Center Attendant position. As fall begins and some of our parttime staff are heading back to school, current staffing levels for the center will need to be
increased. An interview was held on August 25th with returning SCEC employee Noah Rajala.
As a result of this interview, staff is recommending conditional approval upon receiving a
successful employment background check and a successful NCPA background for Noah Rajala as
Community Center Attendant.
If approved, Noah will work in the capacity as part-time Community Center Attendant working
a schedule of less than 20 hours per week. The position is classified as a part-time casual
position on Grade 1 of the city’s compensation schedule with a range of $14.59 to $21.89 with
an anticipated hiring range for new employees of $16.68 to $17.72. The position is non-exempt
and does not qualify for benefits. Noah has worked in this capacity from 2023 to 2024, and
provided exemplary service to the city. A conditional offer was extended to Noah Rajala with a
starting wage of $18.76 per hour which is Step E on the compensation schedule, and the 2025
rate for SCEC experienced employees. The position is eligible to receive an annual increase on
the employee’s anniversary date to Step F on the compensation schedule and yearly thereafter,
upon meeting performance measures. Noah has agreed to serve as a Rink Attendant as needed
as well.
Financial Considerations: This position is included in the 2025 budget under the Shorewood
Community & Event Center (SCEC) personnel budget, and the Park and Recreation personnel
budget.
Action Requested: Motion to approve Noah Rajala as Community Center Attendant as
presented and upon receiving successful background investigations. Motion, second and
simple majority vote required.

Page 35 of 110

City Council Meeting Item
Title/Subject:
Meeting Date:
Prepared by:
Reviewed by:
Attachments:

Item
2E

Tree Removal Quote and Service Agreement
September 8, 2025
Matt Morreim, Public Works Director
Marc Nevinski, City Administrator
Professional Service Agreement
Quote-Shadywood Tree Experts and Landscaping

Background:
The city has utilized a tree removal company to help remove large and dangerous trees in the
city right-of-way and in city parks that require specialized equipment and resources.
Staff met with three contractors to review the trees identified for removal. The tree removals
mostly include dead and dying that pose a safety risk. The work quoted includes all tree
removal work, cleanup, disposal and necessary equipment. City staff will perform traffic control
as needed for the contractor.
Staff solicated quotes from three tree removal companies and are summarized below.
1. L and T Tree Services: $55,000.00
2. treeStory Inc.: $35,750.00
3. Shadywood Tree Experts and Landscaping: $33,747.00
Shadywood Tree Experts and Landscaping is a responsible contractor and has completed tree
removal work.
Tree removal services are a separate service than the city’s forestry consultant. The city’s
forestry consultant is Davey Resource Group.
Financial Considerations:
The city budget accounts and programs tree removal services in the public works operating
budget (Fund 32-Public Works Service).
Action Requested:
Motion to approve the quote from The Shadywood Tree Experts and Landscaping for tree
removal services and authorize execution of the agreement.
A majority vote by the Council is required.

Page 36 of 110

PROFESSIONAL SERVICES AGREEMENT FOR
TREE REMOVAL SERVICES
THIS AGREEMENT is made this September 14, 2025 (“Effective Date”) by and between Shadywood
Tree Experts and Landscaping, with its principal office located at 402 11th Avenue South, Hopkins, MN
55343 (“Contractor”), and the City of Shorewood, Minnesota, a Minnesota municipal corporation located
at 5755 Country Club Road, Shorewood, MN 55331 (the “City”):
RECITALS
A. Contractor is engaged in the business of providing tree removal services.
B. The City desires to hire Contractor to provide tree removal services of specified trees in the city
right-of-way and city property.
C. Contractor represents that it has the professional expertise and capabilities to provide the City
with the requested services.
D. The City desires to engage Contractor to provide the services described in this Agreement and
Contractor is willing to provide such services on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and
Contractor agree as follows:
AGREEMENT
1.
Services. Contractor agrees to provide the City with the services as described and subject to the
additional conditions in the attached Exhibit A (the “Services”). Exhibit A shall be incorporated into this
Agreement by reference. All Services shall be provided in a manner consistent with the level of care and
skill ordinarily exercised by professionals currently providing similar services.
2.
Time for Completion. The Services shall be completed on or before December 31, 2024, provided
that the parties may extend the stated deadlines upon mutual written agreement. This Agreement shall
remain in force and effect commencing from the effective date and continuing until the completion of the
project, unless terminated by the City or amended pursuant to the Agreement.
3.
Consideration. The City shall pay Contractor for the Services according to the terms on the
attached hereto as Exhibit A. The consideration shall be for both the Services performed by Contractor
and any expenses incurred by Contractor in performing the Services. Contractor shall submit statements
to the City upon completion of the Services. The City shall pay Contractor within thirty (35) days after
Contractor’s statements are submitted.
4.
Termination. Notwithstanding any other provision hereof to the contrary, this Agreement may
be terminated as follows:
A. The parties, by mutual written agreement, may terminate this Agreement at any time;

225405v1

Page 37 of 110

B. Contractor may terminate this Agreement in the event of a breach of the Agreement by the City
upon providing thirty (30) days’ written notice to the City;
C. The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or
D. The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
In the event of a termination, the City shall pay Contractor for Services performed to the date of
termination and for all costs or other expenses incurred prior to the date of termination.
5.
Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
6.
Remedies. In the event of a termination of this Agreement by the City because of a breach by
Contractor, the City may complete the Services either by itself or by contract with other persons or
entities, or any combination thereof. These remedies provided to the City for breach of this Agreement
by Contractor shall not be exclusive. The City shall be entitled to exercise any one or more other legal or
equitable remedies available because of Contractor’s breach.
7.
Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that
the books, records, documents, and accounting procedures and practices of Contractor, that are relevant
to the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years after
final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
8.
Insurance Requirements. The Contractor, at its expense, shall procure and maintain in force for
the duration of this Agreement the following minimum insurance coverages:
A.

General Liability. The Contractor agrees to maintain commercial general liability insurance in
a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy
shall cover liability arising from premises, operations, products completed operations,
personal injury, advertising injury, and contractually assumed liability. The City shall be
endorsed as additional insured.

Automobile Liability. If the Contractor operates a motor vehicle in performing the Services
under this Agreement, the Contractor shall maintain commercial automobile liability
insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit
of $1,000,000 combined single limit.

Workers’ Compensation. The Contractor agrees to provide workers’ compensation insurance
for all its employees in accordance with the statutory requirements of the State of Minnesota.
The Contractor shall also carry employers liability coverage with minimum limits are as
follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate

225405v1

Page 38 of 110

•

$500,000 – Bodily Injury by Accident

The Contractor shall, prior to commencing the Services, deliver to the City a Certificate of
Insurance as evidence that the above coverages are in full force and effect.
The insurance requirements may be met through any combination of primary and
umbrella/excess insurance.
The Contractor’s policies shall be the primary insurance to any other valid and collectible
insurance available to the City with respect to any claim arising out of Contractor’s
performance under this Agreement.
The Contractor’s policies and Certificate of Insurance shall contain a provision that coverage
afforded under the policies shall not be cancelled without at least thirty (30) days advanced
written notice to the City.
D.

Professional (Errors and Omissions) Liability Insurance. [Only required for professional services
provided by accountants, attorneys, engineers, etc.] The Contractor will maintain professional
liability insurance for all claims the Contractor may become legally obligated to pay resulting
from any actual or alleged negligent act, error, or omission related to Contractor’s
professional services required under this Agreement. The Contractor is required to carry the
following minimum limits: $1,000,000 per occurrence; $2,000,000 annual aggregate. The
retroactive or prior acts date of such coverage shall not be after the effective date of this
Agreement, and the Contractor shall maintain such insurance for a period of at least three (3)
years following completion of the Services. If such insurance is discontinued, extended
reporting period coverage must be obtained by the Contractor to fulfill this requirement.

9.
Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the services which
Contractor is to perform and is customarily engaged in the independent performance of the same or
similar services for others. Contractor shall provide or contract for all required equipment and personnel.
Contractor shall control the manner in which the services are performed; however, the nature of the
Services and the results to be achieved shall be specified by the City. The parties agree that this is not a
joint venture and the parties are not co-partners. Contractor is not an employee or agent of the City and
has no authority to make any binding commitments or obligations on behalf of the City except to the
extent expressly provided in this Agreement. All services provided by Contractor pursuant to this
Agreement shall be provided by Contractor as an independent contractor and not as an employee of the
City for any purpose, including but not limited to: income tax withholding, workers' compensation,
unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits.
10.
Indemnification. To the fullest extent permitted by law, the Contractor agrees to defend,
indemnify, and hold harmless the City and its employees, officials, and agents from and against all
claims, actions, damages, losses, and expenses, including reasonable attorney fees, arising out of the
Contractor’s negligence or the Contractor’s performance or failure to perform its obligations under this
Agreement. The Contractor’s indemnification obligation shall apply to the Contractor’s subcontractor(s),
or anyone directly or indirectly employed or hired by the Contractor, or anyone for whose acts the
Contractor may be liable. The Contractor agrees this indemnity obligation shall survive the completion
or termination of this Agreement.
3
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11.
Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the date Contractor agrees
to provide the Services. Contractor’s guests, invitees, members, officers, officials, agents, employees,
volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual
harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy,
as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct
of persons on City property, at all times while performing duties pursuant to this Agreement. Contractor
agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach
of the Agreement and sufficient grounds for immediate termination of the Agreement by the City.
12.
Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties
shall constitute the entire agreement between the City and Contractor, and supersedes any other written
or oral agreements between the City and Contractor. This Agreement may only be modified in a writing
signed by the City and Contractor. If there is any conflict between the terms of this Agreement and the
referenced or attached items, the terms of this Agreement shall prevail.
13.
Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
14.
Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
15.
Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Services.
16.
Agreement Not Exclusive. The City retains the right to hire other professional Contractor service
providers for this or other matters, in the City’s sole discretion.
17.
Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor,
created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Contractor to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
18.
No Discrimination. Contractor agrees not to discriminate in providing products and services under
this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status
with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate
termination of this Agreement. Contractor agrees to comply with the Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act,
Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs,
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including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought
alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide
accommodation to allow individuals with disabilities to participate in all Services under this Agreement.
Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for
effective communication with individuals with disabilities.
19.
Authorized Agents. The City’s authorized agent for purposes of administration of this contract is
the City Administrator of the City, or designee. Contractor’s authorized agent for purposes of
administration of this contract is the City Administrator, or designee who shall perform or supervise the
performance of all Services.
20.
Notices. Any notices permitted or required by this Agreement shall be deemed given when
personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return
receipt requested, addressed to:
Contractor
Shadywood Tree Experts & Landscaping
402 11th Avenue South
Hopkins, MN 55343

The City
Marc Nevinski, City Administrator
City of Shorewood
5755 Country Club Rd
Shorewood, MN 55331
952-960-7900
[email protected]

or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
21.
Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
22.
Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
23.
Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
24.
Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that
they are duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
25.
Counterparts and Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable

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document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
26.
Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.

[Remainder of page left blank intentionally. Signature page follows.]

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IN WITNESS WHEREOF, the City and Contractor have caused this Professional Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated below.

Shadywood Tree Experts and Landscaping

City of Shorewood:

By: _________________________________

By: _________________________________
Jennifer Labadie, Mayor

Name: ______________________________
Title: _______________________________

225405v1

By: _________________________________
Sandie Thone, City Clerk

Page 43 of 110

225405v1

Page 44 of 110

Proposal prepared for:
City of Shorewood Chris Heitz
By
Jake NItz

Page 45 of 110

Proposal Date
08/26/2025

Shadywood Tree Experts and Landscaping
402 11th Avenue South
Hopkins, MN 55343
Ph: 952-933-0614

Proposal Name
City of Shorewood 20250826

Proposal
City of Shorewood
City of Shorewood Chris Heitz
24200 Smithtown Rd
Shorewood, MN 55331
:

Proposed By:

Jake NItz

ISA Cert. No.:

WI-0761A

Cell:

6128142006

[email protected]

Work Site
24200 Smithtown Rd
Shorewood, MN 55331

952-960-7914

The following recommendations are based on our records and/or a recent site visit.
I. Tree Care (All pruning and removal work include cleanup of all debris unless otherwise noted.)
Qty

Plant

Description

Elm

Removal

Cost
$1,985.00

Location: 4750 west lane
DBH (diameter breast height):18 in
Hazards/obstacles: road
Notes: tree will be removed to ground level stump will be cut low and flat and will
remain.

Poplar

$7,997.00

Removal
Location: across from 20480 Radisson rd
DBH (diameter breast height):18-24
Hazards/obstacles: Powerlines present, lift station
Notes: There are a total of five trees between powerlines and road. All of these
are marked. They will be removed to ground level. Stump will be cut on flat and
will remain.
there is a single stone, dead tree behind the powerlines. This area is owned by
the city. We have access to get our lift behind the powerlines. We can prune out
limbs to create access. We are removing the stone dead tree to the ground.
Stump will be cut low and flat and will remain

Ash

$525.00

Removal
Location: across the street from 6140 Chaska Rd.
DBH (diameter breast height): 10, 15 inch diameter
Hazards/obstacles: Road
Notes: Both trees can be cut up and left in the woods. Too late flat all debris will
stay on site.

Page 2 of 7

Page 46 of 110

Proposal Date
08/26/2025

Shadywood Tree Experts and Landscaping
402 11th Avenue South
Hopkins, MN 55343
Ph: 952-933-0614

Proposal Name
City of Shorewood 20250826

Proposal
I. Tree Care (All pruning and removal work include cleanup of all debris unless otherwise noted.)
Qty

Plant

Description

Boxelder

Removal

Cost
$3,205.00

Location: Along trail behind 5900 Club Valley Rd.
DBH (diameter breast height): 30 inch diameter
Hazards/obstacles: Trail, signage
Notes: City is requested we do not put any larger equipment on this trail. All
debris will have to be Moved out to the road. TREE will be removed to ground
level stump will be cut low and flat and will remain

Ash

$4,121.00

Removal
Location: Across the street from 24880 Bent Grass Way
DBH (diameter breast height): 16–22 inch diameter
Hazards/obstacles: Fence, trail
Notes: City owns this whole lot. All five trees will be removed to ground level.
Stumps will be cut low and flat and will remain.

Ash

$2,739.00

Removal
Location: 24840 Smithtown Rd.
DBH (diameter breast height): 35 inch diameter
Hazards/obstacles: Road, powerlines
Notes: My plan would be to access the driveway and use the bucket truck for the
removal of this tree. This tree has been heavily pruned by the power company
and previous years. TREE will be removed to Ground level stump will be cut low
on flat and will remain.

Ash

$993.00

Removal
Location: Three stem ash right hand side of 5790 Kelsey Rd.
DBH (diameter breast height): Three stem ash tree
Hazards/obstacles: Houses, fence
Notes: TREE will be removed to ground level stump will be cut low and flat and will
remain

Page 3 of 7

Page 47 of 110

Proposal Date
08/26/2025

Shadywood Tree Experts and Landscaping
402 11th Avenue South
Hopkins, MN 55343
Ph: 952-933-0614

Proposal Name
City of Shorewood 20250826

Proposal
I. Tree Care (All pruning and removal work include cleanup of all debris unless otherwise noted.)
Qty

Plant

Description

Trees

Removal

Cost
$9,791.00

Location: all trees have been marked. All of these trees are within Freeman Park.
DBH (diameter breast height): 12–25 inch diameter
Hazards/obstacles: Playground, signs, road, buildings, trail
Notes:
There are two ash trees by entrance off of Eureka
There are two Elm And one trunk east of parking lot
Five Ash trees behind playground
Three ash behind shelter
One Ash north of shelter.
All trees will be removed to ground level. Stumps will be cut low and flat and will
remain.

Ash

$2,391.00

Removal
Location: 23260 Park St.
DBH (diameter breast height): 17 inch
Hazards/obstacles: Road, powerlines on opposite side of the street
Notes: ashto be removed to ground level, stump will be cut low and flat and will
remain

Please call us if you have questions or would like to approve these services. Note that
our recommendations are often time-sensitive and delaying may affect tree health.
A credit card is required at the time the proposal is approved. We accept all major credit
cards including Visa, Discover, Master Card, and American Express. Your card will only
be charged after the work is complete.
Thank you for choosing Shadywood Tree Experts & Landscaping

Above Work Subtotal:

$33,747.00

Tax:

$0.00

Total: $33,747.00

Please Sign on Page 2 of Terms and Conditions

Page 4 of 7

Page 48 of 110

Shadywood Tree Experts (STE) Terms & Conditions
1. Disclaimer: Unless otherwise stated in writing, STE assessments are based on limited visual assessment and trees may have defects which are
not ascertainable from such a limited inspection. Additional charges may be incurred upon detailed inspection. STE is not liable for defects and work
required due to the limited nature of a visual assessment. Further, STE has only assessed the trees identified in the attachments and has not viewed,
assessed, or made any recommendations for any other trees or plants on the Client’s property. In the event site conditions change in any manner after
the Proposal has been provided, STE reserves the right to amend the Proposal.
2. Utilities: STE will have all public utilities marked at least 48 hours prior to the start of any project that requires digging or excavation, including
stump grinding and tree planting. It is the responsibility of the Client to notify STE in writing, and mark on the property at least 48 hours prior to the
start of the project, any private utilities and underground and/or buried items. This includes but is not limited to: existing irrigation systems, invisible pet
fencing, private gas or electrical lines, and any other privately installed utilities. STE is not responsible for damage to and/or interruption of any utilities
resulting from unmarked or mismarked private utilities. Any damage to STE, its employees, subcontractors, equipment, or materials as the result of
any unmarked or mismarked private utilities shall be the responsibility of the Client or Client’s insurance coverage.
3. Client Responsibilities: Client is responsible for complying with and notifying STE of all covenants and/or restrictions applicable to the property
along with obtaining any necessary prior approval from private entities including but not limited to: homeowner’s associations, management
companies, association boards of directors, etc. STE relies upon Client’s representations that they are the lawful owner of the property upon which
work is being completed or has legal authority to authorize the work on the property. STE is not liable for damages, actions, or losses brought or
incurred by the Client as a result of work performed by STE on property not owned by the Client, or for which the Client did not have legal authority to
authorize such work. Nothing in this paragraph will absolve the Client of his/her obligation to STE to pay for all work performed by STE.
4. Additional Client Responsibilities: STE is not responsible for surveying the property or determining boundary lines, easements, or encroachments
located on the property. STE recommends that the Client hire a professional surveyor, at their own expense, to locate and clearly mark the boundaries
of the property. Client is responsible for communicating with neighbors in the event access is required or recommended in order to perform tree work
on the client’s property. Client must get written approval for STE to access their neighbor’s property, if deemed necessary. STE is not responsible for
any damages resulting from Client’s failure to properly identify property boundaries, tree ownership, or otherwise uphold the Client responsibilities
under this paragraph.
5. Indemnity: Client shall indemnify, defend, and hold harmless STE and its respective officers, agents, and employees, harmless against all loss,
damage, expense, and liability caused by any act of Client, Client’s tenants, residents, and other parties utilizing Client’s property. Client agrees that
STE shall not be strictly liable for any and all loss, damage, expense, and liability arising hereunder.. Each of the foregoing indemnities, shall include
the right of STE to recover reasonable attorney’s fees in connection with any action to enforce the rights of the respective parties.
6. Unforeseen Conditions: Unforeseen tree, soil, and underground conditions may cause additional work which may result in additional costs and
charges to complete the project. These conditions include, but are not limited to: pest infestation, rot that could not be seen during initial inspection,
high water table, unknown springs, debris, or trash. If such conditions are discovered, STE will promptly discuss these conditions and price changes
with the Client. STE shall not be liable for any damage to turf or soils due to heavy equipment access. Delays due to inclement weather or Acts of
God, shall not be a basis for termination of this Agreement or reduction in the amount owed. No starting or completion dates are expressly or impliedly
guaranteed.
7. Cranes and Heavy Equipment: Occasionally, unbudgeted for heavy equipment such as cranes may be necessary to properly complete the
proposed work. All quotes for services requiring a crane are subject to additional review by a consulting arborist or crane specialist. In the event a
larger or more specialized crane is required due to tree conditions, electrical hazards, surrounding tree canopies, fences, flag poles, or other
conditions, an updated pricing proposal will be provided to the Client to be agreed upon prior to commencement of work.
8. Pricing: Costs associated with this project will be as provided in the attached Proposal. Proposed project costs have been calculated based on
current prices for labor, equipment, and material. Pricing is valid for 90 days from the date of the Proposal. Client must sign the Proposal and STE
must receive down payment before the expiration of Proposal pricing. After 90 days, STE reserves the right to amend the Proposal to reflect any
changes to pricing. Taxes where applicable are in addition to the Proposal pricing.
9. Changes: Changes to the scope of work will result in additional charges. Alteration or deviation from the proposal involving costs greater than
$500.00 of the total Proposal amount requires written approval from the Client. Any unwritten changes made to the scope of work will be billed at
rates consistent with the accepted Proposal. If the Client is unsatisfied or becomes aware of issues related to the work being performed on the
property by STE, Client must notify STE immediately. Additional charges may result if STE is not immediately notified of these issues by the Client.
10.Payment: Client agrees to pay STE the agreed upon amount for the services outlined in the Proposal, plus any additional costs for parts, materials,
time, etc. as selected. Client agrees to provide STE with a valid credit card at the signing of this Agreement and authorizes STE to charge any
amounts due upon substantial completion of the work. If the Client would prefer to make payment via, cash, check, or other payment methods, it must
be arranged with STE prior to completion of the work. Client is responsible for paying STE in full upon substantial completion, regardless of whether
Client has filed an insurance claim for the work or is anticipating any insurance payment.
a. Deposit: Client agrees to pay STE as outlined in the Proposal. For projects greater than $2500 in value or which require a crane, traffic control, or
specialized equipment, STE requires a 25% deposit to reserve a place on the production schedule. STE requires a that Client place a credit card on
file with STE in order to secure a place on the schedule. Client must notify STE if they wish to pay by other means after a credit card information is
received. Upon substantial completion of the project, all remaining amounts due, including any additions for changes, must be paid in full.
b. Late Payment: Client must pay in full within 30 days of substantial completion. If STE has a credit card on file for the Client, Client authorizes STE
to charge the credit card in for any outstanding balance. Any outstanding balances which are not paid according to the terms of this Agreement will be
subject to an administrative processing fee of $50, plus interest of 1.5%, per month, or the maximum allowable by law, until paid in full.
c. Collection Costs: STE is entitled to use all legal means necessary to recover unpaid balances. STE shall be entitled to recover all costs incurred in
the collections process including but not limited to charges, expenses, court costs and reasonable attorneys’ fees.
Page 1 of 2

Page 49 of 110

11. Subcontractors: Client grants STE the right to subcontract work according to STE’ needs. Subcontractors will carry insurance commensurate with
STE’ coverage at all times while working on the Client’s project.
12. Insurance: STE and each subcontractor, if applicable, shall procure and maintain in full force and effect, at all times during the term of this
Agreement, the following insurance: General Liability insurance; Commercial auto insurance; and Worker’s Compensation insurance as required by
state law.
13.Promotional Use: Client grants STE the right to take pictures, video and written accounts of this property, and post yard signs on the start date of
the project for promotional purposes. Promotional signs will be removed after a reasonable time following completion of the project, or upon request of
the Client.
14.Warranty: STE guarantees satisfaction related to the clean up and removal of branches and other debris following the work. In the event the Client
is unsatisfied with the clean up provided, they must notify STE as soon as possible and must not undertake any clean up work on their own or by hiring
any third party. Work will be performed in accordance with ANSI standard Z1331.1. This applies to tree pruning, tree removal, insect/disease control,
fertilization, and stump grinding. Trees and shrubs are living organisms. They are always changing and subject to weather, site conditions, and other
conditions beyond the control of STE. No Guarantee is expressed or implied on tree, shrub, or general landscape safety or health. While STE will do
everything in its power to prevent tree failure due to wind, storms or other Acts of God, we cannot guarantee that your tree will not sustain damage in
these conditions. No tree planting services are warranted. All Warranties do not go into effect until the project is paid in full. Warranty is void if project
is not paid in full within 30 days after receipt of invoice by Client. Payment may not be held by Client in lieu of warranty.
15.PRE-LIEN NOTICE: THIS NOTICE IS TO ADVISE YOU OF YOUR RIGHTS UNDER MINNESOTA LAW (MINN. STAT. §514.011) IN
CONNECTION WITH THE IMPROVEMENT TO YOUR PROPERTY.
(A) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN
AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS.
(B) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT
DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120
DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY
LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE.
16.Cancellation: Client must notify STE in writing within 72 hours of the start of the project in order to cancel this agreement. Failure to give proper
written cancellation notice 72 hours prior to commencement of the work will result in a charge of ten percent (10%) of the total Proposal amount plus
any costs incurred in preparation for and execution of the work. Products or equipment which have been reserved or custom ordered for this project
must be paid in full regardless of cancellation notice.
17.Choice of Law: This agreement will be governed by the laws of Minnesota. The parties agree to make a good faith effort to resolve any disputes
which arise from this agreement through direct contact, in an informal manner. For matters in dispute under $15,000 in value, the parties agree to use
Conciliation Court in Hennepin County, Minnesota for dispute resolution. For matters valued at more than $15,000, the parties agree to venue any
dispute in district court in Hennepin County, Minnesota.
18.Severability: Should any part of this agreement be deemed unlawful, the remainder shall remain in effect and be fully binding on the parties.
19.Merger: This Agreement, the Proposal, and any attachments indicated below constitute the entire agreement between the parties, all prior
negotiations, conversations, and commitments being merged herein.
20. Acceptance of Proposal: STE hereby agrees to furnish materials and labor for the project according to the price laid out in the Proposal. By
signing this document, the Client agrees that the above and attached specifications are satisfactory. Further, Client signifies that they have the
authority to order the work to be performed at the property listed and authorizes that STE may begin the work for which Client will pay the agreed upon
price as specified in the Proposal.
Page 2 of 2
By signing and dating this proposal, I agree that I have carefully read this proposal and the above Terms and Conditions and would like to proceed
with these recommendations as outlined in this proposal.
SIgnature _______________________________________ Date_____________________

Page 50 of 110

City Council Meeting Item

Item
2F

Title/Subject: Special Assessments Corrections
Meeting Date: 9/8/2025
Prepared by: Jeanne Schmuck, Finance Director
Attachments: Resolution 25-80
Background
In 2023, levies 24234-24237 were adopted by resolution 23-118, on November 13, 2023, and in
2024, levies 25201-25204 were adopted by resolution 24-093, on November 12, 2024. Both
resolutions included assessment for delinquent utilities for PID 33-117-23-21-0012. These
assessments were certified to the County using PID 32-117-23-21-0012. This error was brought
to our attention when the owner of PID 32-117-23-21-0012 inquired about the assessments on
his property taxes.
Staff have consulted with Hennepin County Assessment staff and have been advised that the
proper means to cancel this errant assessment have been through a resolution adopted by City
Council. Once adopted and received by Hennepin County, the 2024 assessment would be cleared
from the 2025 taxes, and an updated tax statement will be generated and provided to the
property owner.
Because the 2023 assessment was paid with the property owners 2024 taxes and remitted to the
City of Shorewood, a reimbursement payment to the property owner is included in the claims list
this evening.
Financial Impact
No money was lost as a result of this error, rather, our collection of money owed to the City will
be delayed by one year. The two assessments will be certified to the correct PID 33-117-23-210012 in fall 2025 for taxes payable beginning in 2026.
Action Requested
Approve resolution 25-080 rescinding special assessments incorrectly levied to PID 32-117-2321-0012 and authorizing reimbursement of previously remitted special assessment.
Simple majority vote required

Page 51 of 110

CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 25-80
A RESOLUTION RESCINDING SPECIAL ASSESSMENTS INCORRECTLY LEVIED
WHEREAS, on November 13, 2023 the Shorewood City Council adopted levies 24234-24237 via
resolution 23-118, and on November 12, 2024 the Shorewood City Council adopted levies 25201-25204
via resolution 24-093, for $400.69 and $759.62 respectively; and
WHEREAS, the assessments of delinquent utilities for PID 33-117-23-21-0012, were incorrectly recorded
as PID 32-117-23-21-0012 in which the error was brought to staff attention by the homeowner of PID
32-117-23-21-0012 when reviewing their property tax statements; and
WHEREAS, City Staff have consulted with Hennepin County Assessment staff and was advised that the
proper means to cancel this errant assessment was through a resolution adopted by City Council; and
WHEREAS, once the resolution is adopted and received by Hennepin County, the assessment will be
cleared and an updated 2025 tax statement will be generated and provided to the property owner; and
WHEREAS, the 2023 assessment roll for payable 2024 has already been paid in full and remitted to the
City, the City will reimburse the property owners of PID 32-117-23-21-0012 for the $400.69 assessment
as well as the County $2.50 fee.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS
FOLLOWS:
1. The special assessments in the amount of $759.62 adopted by City Council on November 12,
2024, and certified to Hennepin County in November 2024, and the County fee of $2.50 is
hereby rescinded.
2. The City Clerk shall forthwith transmit a certified duplicate of this resolution to the Hennepin
County Assessments division so that the assessment may be cancelled and a new tax statement
can be generated and delivered to the property owner of PID 32-117-23-21-0012.
3. Reimbursement of the 2023 special assessment in the amount of $400.69 and the County fee of
$2.50 be provided to the property owner of PID 32-117-23-21-0012.
Adopted by the City Council of Shorewood, Minnesota, this 8th day of September 2025.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk

Page 52 of 110

City Council Meeting Item
Title/Subject:
Meeting Date:
Prepared by:
Attachments:

Item
2G

Accept Donation from Minnesota Transportation Alliance
September 8, 2025
Marc Nevinski, City Administrator
Resolution 25-84

Background
At its August 11, 2025 Council meeting, the question was raised about the Mayor attending the
Minnesota Transportation Alliance’s (MTA) DC Fly-In event in Washington D.C. September 16-18,
2025 to advocate for improvements to Hwy 7 on behalf of the City of Shorewood. Hwy 7
improvements are one of the Council’s strategic priorities. The Council said it would consider the
request and asked for more information to be brought back at its August 25, 2025 meeting. In
between these meetings, the MTA contacted staff and offered to provide a scholarship to the City
up to $1800 for the Mayor’s travel to and attendance at the event. The Council considered its Outof-State Travel Policy, found that the travel met the criteria in the policy, and approved
reimbursement to the Mayor of up to $1800.
Cities must accept donations by resolution, but because the costs of airfare were unknown at the
time, the intention was to bring back such a resolution at a later date with the exact amount of the
donation. However, the City Attorney has advised that a resolution should be adopted prior to the
event. The attached resolution accepts the donation in an amount of up to $1800.
Some questions have been raised since the August 25, 2025 meeting as to if a city can accept such a
donation and if there is any conflict of interest present, as the City’s engineering firm is a sponsor of
MTA. The City Attorney has reviewed the matter and concluded the City is not prohibited from
accepting a donation and designating it for its use by a particular local official, provided that the use
is for a public purpose. In this case the public purpose is improving Hwy 7 which aligns with the
Council’s 2025 Strategic Priority 3A, which states: Hwy 7 Safety – Support activities that result in
safety enhancements along the Hwy 7 corridor, identify plans for safety improvements, and create
structure to collaborate and advocate for improvements to Hwy 7. The fact that the City’s
engineering firm is a sponsor for MTA and has contracts with the City does not prevent the City
from receiving the donation as the prohibition only applies to donations from an interested person
or entity to a local official.
Financial Impact
None
Action Requested
Motion to approve the attached resolution to accept a donation of up to $1800 from the Minnesota
Transportation Alliance.
Simple majority vote required

Page 53 of 110

CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 25-84
A RESOLUTION ACCEPTING A DONTATION FROM THE MINNESOTA TRANSPORTATION
ALLIANCE TO THE CITY OF SHOREWOOD FOR THE MAYOR TO TRAVEL TO WASHINGTON D.C.
AND PARTICIAPTION IN ITS DC FLY-IN EVENT TO ADOVCATE FOR FUNDING FOR SAFETY
IMPROVEMENTS TO TRUNK HIGHWAY 7
WHEREAS, safety improvements to Trunk Highway 7 (Hwy 7) have been a priority for the City of
Shorewood, its residents, and neighboring communities for many years; and
WHEREAS, MNDoT conducted a safety audit of the corridor in 2022, the legislature funded a
corridor study completed in 2025, and the legislature funded a study of the formation of a
transportation management organization for Hwy 7 to be completed in 2026; and
WHEREAS, a funding gap has been identified by MNDoT to incorporate safety improvements
from the corridor study into a 2029 maintenance project MNDoT has planned; and
WHEREAS, it is necessary to call attention to Hwy 7 and advocate for state and federal funding
for safety improvements for Hwy 7; and
.
WHEREAS, the Minnesota Transportation Alliance has offered a donation to the City of
Shorewood for travel and participation at its DC Fly-In event in Washington D.C. on September
16-18, 2025 (the Event); and
WHEREAS, the donation is consistent with the requirements of and pursuant ot Minn. R.
4512.0200, subp. 2; and Minn. Stat. 465.03; and
WHEREAS, on August 25, 2025 the Shorewood City Council approved the Mayor’s attendance at
the Event and found it to align with the City’s Out of State Travel Policy, General Guidelines 1(a)
and 1(e); and
WHEREAS, the Shorewood City Council further finds the Mayor’s attendance at the Event
supports the public purpose of improving Hwy 7 and aligns with the Council’s 2025 Strategic
Priority number 3: Safe & Secure Communities, A. Hwy 7 Safety – Support activities that result in
safety enhancements along the Hwy 7 corridor., identify plans for safety improvements, and
create structure to collaborate and advocate for improvements to Hwy 7.

Page 54 of 110

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
MINNESOTA to accept a donation of up to $1800 from the Minnesota Transportation Alliance to
the City of Shorewood for the Mayor to travel to Washington D.C. and participate in its DC Fly-In
Event to Advocate for Funding of Safety Improvement to Hwy 7.
Adopted by the City Council of Shorewood, Minnesota this 8th day of September 2025.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk

Page 55 of 110

5A
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, AUGUST 26, 2025

5755 COUNTRY CLUB RD
SHOREWOOD CITY HALL
7:00 P.M.
MINUTES

CONVENE PARK COMMISSION MEETING
Chair Hirner convened the meeting at 7:00 p.m.
A.

Roll Call
Present:
Absent:

Chair Hirner, Commissioners Wenner, Garske, Bahneman, and
Sylvester; and Parks and Recreation Director Czech
None

Review Agenda

Commissioner Wenner moved to approve the agenda, as written. Commissioner Garske
seconded the motion. Motion carried 5-0.
2.

APPROVAL OF MINUTES
A.

Park Commission Meeting Minutes of July 22, 2025

Commissioner Wenner noted a change needed on page 5 to clarify that Councilmember
Sanschagrin was referring to the Minnewashta Elementary School fields not being included.
Commissioner Garske moved to approve the minutes of the July 22, 2025, meeting as
amended. Commissioner Bahneman seconded the motion. Motion carried 5-0.
3.

MATTERS FROM THE FLOOR

There were none.
4.

GENERAL BUSINESS
A.

Parks Master Plan Update

Parks and Recreation Director Czech stated that they are currently in Task 3, which was the
community needs assessment, and noted this relied heavily on community input and
engagement. He explained that the master plan survey was scheduled to close on August 14,
2025, but the project team has decided to extend the deadline through the end of the month to
try to get as much community input as possible. He noted that so far they have gotten 173
responses and asked the Commission to encourage people to participate in the survey, and
explained that their goal is to get closer to 300 responses. He stated that stakeholder sessions
were held on August 15, 2025, and believes that overall, there was good input provided. He gave
a brief overview of some of the other public engagement efforts that were taking place to try to
get input from residents. He stated that they were planning a public engagement event on
September 27, 2025, at Oktoberfest, but the consultant would not be able to attend. He stated
that they would prepare all the information and asked that the Commission consider manning the

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PARK COMMISSION MINUTES
TUESDAY, AUGUST 26, 2025
PAGE 2 OF 5

table during Oktoberfest. He shared a rough draft of the kind of information and data that would
be presented to the City by the consultant upon the completion of their work. He noted that the
Commission had past discussions about the concept of holding an Open House on this topic and
asked if that was something the Commission still wanted to do, but cautioned that the consultant
would not be in attendance because it had not been included in their contract.
Commissioner Wenner asked if there were any Facebook groups that the City could reach out to
regarding the survey, such as parent or park groups.
Park and Recreation Director Czech stated that he was not aware of any groups.
Commissioner Wenner asked if the Commission was still supposed to do self-guided Park Tour
questionnaires.
Park and Recreation Director Czech stated that they would welcome whatever feedback they
could get and asked them to get this turned in as soon as possible.
Commissioner Sylvester stated that after they have the draft plan, she would like to see residents
have the opportunity to provide a reaction to the draft, but expressed concern that the overall
timeline may be too tight for that.
The Commission discussed the timeline and deadline for a recommendation to the Council and
possible ways to hold an Open House as more of a Work Session meeting, once they received
the preliminary Parks Master Plan, to get input from the public. They discussed possible meeting
dates for an Open House without the project schedule.
Parks and Recreation Director Czech asked the Commission to check their calendars and let him
know if they would be able to help with public engagement at Oktoberfest.
Commissioner Garske stated that something he would like to see included in what was being
asked of the residents was whether an activity was something they already did, and how often
they believed they would use this amenity. He explained that he was specifically thinking about
pickleball, where it would be helpful to have this information to quantify some of the feedback they
get. He stated that he would also like to get feedback from younger parents and suggested that
they may want to bring the boards out to the park playgrounds to try to get this information while
they are using the park.
B.

Concert in the Park Recap

Parks and Recreation Director Czech gave an update on the Concert in the Park event that took
place on July 17, 2025, at Freeman Park, which was sponsored by Midco. He noted that the
estimated attendance for the event was around 175 people, which was similar to last year. He
explained that they were not able to get an additional food truck to be able to serve a main course
option, so they only had ice cream available. He noted that they have been having trouble finding
food trucks that meet the requirements of the Excelsior Fire District, and if they meet the
requirements, they have wanted to charge the City a fee. He stated that he found it interesting to
see how many people walked or rode their bikes to the event instead of driving.

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PARK COMMISSION MINUTES
TUESDAY, AUGUST 26, 2025
PAGE 3 OF 5

Chair Hirner asked if the food trucks may be a possibility for sponsorship, for a ‘food brought to
you by’ communication, and noted that there may also be an option for sponsorship for the
opening band.
Commissioner Wenner noted that she had gotten some feedback from residents that they wanted
to see the City have more concerts in the parks.
C.

Safety Camp Recap

Parks and Recreation Director Czech gave an overview of the traditional Safety Camp that was
conducted in partnership with the South Lake Minnetonka Police Department (SLMPD). He noted
that this year’s event was cancelled due to low registration despite the City trying new things as
a way to increase registration numbers. He stated that they were exploring potential partnerships
for future Safety Camps with local organizations, such as Community Education, for some
increased promotion. He encouraged the Commission to share their ideas and thoughts on the
event and ways to get increased registration numbers.
Commissioner Garske stated that one thing that may have sunk things this year was the changes
within the Explorer Program at the Minnetonka schools.
Commissioner Sylvester stated that she believed that the Safety Camp needed a rebranding
because there are a lot of fun camps available, and ‘safety’ did not sound fun. She stated that it
may have also been a challenge because it was held on Wednesday, which may not have agreed
with the other partial camp options available. She suggested that the City may want to look at
aligning it with the schedule of, for example, Three Rivers Parks, and put it in as a gap filler with
a rebranded, more fun name.
Commissioner Garske suggested that they could also try to pair it with a holiday weekend.
Chair Hirner suggested targeting the week after school gets out, when parents may be looking for
things for their kids to do before the camps begin, as an entry into the summer. He stated that
this may also allow for the event to be advertised within the school system.
D.

Memorial Bench Program

Parks and Recreation Director Czech explained that there had been several requests that had
come in recently from people interested in donating a bench in honor of family members. He
explained that right now, the City did not have a formal process for this type of donation, and there
was also not a lot of clarity related to things like costs. He stated that staff would like to get a
formal program in place to streamline the overall process and were looking for input from the
Commission to see if they supported developing a formal process, including having pre-approved
locations where benches could be put. He noted that one of their other ideas was to have a tree
donation option as part of the memorial program, where they could have a plaque placed next to
the tree. He explained that if the Commission approved of this idea, staff would develop formal
materials and bring them back to a future meeting for consideration. He stated that there is
someone currently interested in placing a memorial bench at Freeman Park near Eddy Station
and pointed out the general area they were interested in.
Commissioner Wenner stated that she thought this was a great idea and would wholeheartedly
support both a bench and tree memorial donation option for residents. She stated that she thought

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PARK COMMISSION MINUTES
TUESDAY, AUGUST 26, 2025
PAGE 4 OF 5

the proposed location for the recent request at Freeman Park would be a good location for a
bench.
The Commission discussed their support of the memorial tree and bench program as described,
questions about long term maintenance, things to included within the formal guidelines, ways to
address specific placement requests to ensure they were placed logically, the possibility of having
the consultants provide feedback on recommended bench placement as part of the Parks Master
Plan, and the feeling that having a consistent process in place would be helpful.
Commissioner Bahneman moved to recommend approval to proceed with the
development of a formal memorial tree and/or bench program. Commissioner Wenner
seconded the motion. Motion carried 5-0.
5.

REPORTS / UPDATES
A.

City Council

Parks and Recreation Director Czech reviewed some of the recent Council discussions related to
the proposed 2026 budget.
B.

Staff

Parks and Recreation Director Czech stated that there were about 75 people in attendance for
the Movie in the Park event last week, but noted that this year's crowd seemed to be a bit younger
than last year's. He reviewed some of the extra things they had available, such as a lei-making
station, temporary tattoos, and popsicles for kids. He noted that he would give the Commission
a full breakdown and recap at the next meeting. He explained that Excelsior had done a movie
night in their commons on the same night as Shorewood’s event. He noted that he had discussed
the possibility of holding this in conjunction with Tonka United’s kick-off event. He stated that the
original intent had been to include park maintenance updates on tonight’s agenda, but he had not
gotten much information from the Commission. He encouraged the Commission, if they had a
chance, to go out and check out the parks and get that feedback to him. He noted that the City
had partnered with Hennepin County on some emerald ash borer tree removal within Freeman
Park and believed that this would continue over the next year or two. He stated that the City met
with Minnetonka Baseball a few weeks ago about the fence issues on Field 1 at Freeman Park,
and they will be replacing the entire fence in early October and their own expense. He stated that
the City had put out an RFP for the facilities study and task force facilitation for the SCEC, and
they received 2 responses.
C. Commission
Commissioner Sylvester stated that she works with the Recycling Committee and shared that
there are organics drop-off locations at Southshore and Freeman Park. She stated that the
Committee was working on developing an event near Halloween for folks to bring pumpkins back
as a way to promote organic recycling. She explained that the Recycling Committee was
interested to see if the Parks Commission might want to engage in this event somehow. She
noted that they wanted to make it a larger event than just telling people to come drop off their
pumpkins, such as having a pumpkin bowling or a pumpkin slingshot. She stated that their idea
was to find a way to make it fun and more family-oriented.

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PARK COMMISSION MINUTES
TUESDAY, AUGUST 26, 2025
PAGE 5 OF 5

Commissioner Wenner stated that she felt this was a great idea and would like to see the City do
more things like this for community outreach. She joked that she would vote for a trebuchet so
people could launch their pumpkins.
Chair Hirner stated that he liked the overall idea and asked Parks and Recreation Director Czech
if this would be a good fit.
Parks and Recreation Director Czech stated that he could discuss this with Recycling and
Communications Coordinator Wilson, but noted that he may not have a lot of time to assist with
planning a larger event this year because of the work being done on the Parks Master Plan. He
stated that there still may be a way for the Parks Commission to add to a larger event this year, if
the Recycling Committee could lead the charge.
The Commission expressed its overall support for the event proposed by the Recycling
Committee.
Parks and Recreation Director Czech stated that he would talk to Recycling and Communications
Coordinator Wilson about the event and put this item on a future Park Commission agenda. He
encouraged the Commission to begin brainstorming ideas for discussion.
Commissioner Wenner stated that she had attended a conference a few weeks ago and met
someone who was involved with the University of Minnesota Turf Grass Science Department.
She stated that she learned a lot of cool things from her and explained that they were pushing
some potential lawn alternative plantings. She stated that she had forwarded this information to
Parks and Recreation Director Czech and Public Works Director Morreim.
Commissioner Garske suggested that for future events, such as Movie in the Park, the City
consider scheduling them mid-week rather than towards the weekend.
7.

ADJOURN

Commissioner Garske moved to adjourn the Park Commission Meeting of August 26, 2025,
at 8:25 P.M. Commissioner Wenner seconded the motion. Motion carried 5-0.

Page 60 of 110

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53

CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, AUGUST 19, 2025

COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
DRAFT MINUTES

CALL TO ORDER
Chair Huskins called the meeting to order at 7:00 P.M.
ROLL CALL
Present:

Chair Huskins; Commissioners Holker, Longo, Magistad, and Ruoff (arrived at 7:03
P.M.); Planning Director Griffiths; and City Planner Osowski

Absent:

None

APPROVAL OF AGENDA

Longo moved, Magistad seconded, approving the agenda for August 19, 2025, as
presented. Motion passed 4/0.
2.

APPROVAL OF MINUTES
•

June 3, 2025

Chair Huskins noted that he had passed along some minor edits to Planning Director Griffiths
before the meeting.
Holker moved, Longo seconded, approving the Planning Commission Meeting Minutes of
June 3, 2025, as presented. Motion passed 4/0.
Commissioner Ruoff arrived at the meeting.
3.

MATTERS FROM THE FLOOR

There were no comments.
4.

PUBLIC HEARINGS
Chair Huskins explained that the Planning Commission is comprised of residents of the
City of Shorewood who are serving as volunteers on the Commission. The Commissioners
are appointed by the City Council. The Commission’s role is to help the City Council in
determining zoning and planning issues. One of the Commission’s responsibilities is to
hold public hearings and to help develop the factual record for an application and to make
a non-binding recommendation to the City Council. The recommendation is advisory only.
A.

PUBLIC HEARING – CANNABIS CITY CODE AMENDMENTS

Planning Director Griffiths explained that this item was a housekeeping item to clean up the City’s
regulations for cannabis. He gave some background regarding the State's legalization of
recreational cannabis sales, past discussions and actions the City has taken, additional legal
counsel related to the City’s initial decision to delegate the registration authority to the County,

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CITY OF SHOREWOOD PLANNING COMMISSION MEETING
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and Council direction for rescinding that and taking over the registration process themselves. He
highlighted the proposed amendments to the Cannabis City Code. He noted that, to date, the City
had not received any public comments on this proposed amendment.
Commissioner Holker asked whether taking back the administrative side of the registration
process would be onerous or costly to the City. She asked if they might be able to hire an outside
consultant service to handle these duties for the City. She asked if the City had spelled out, within
the parameters, the areas where this use would be allowed, so they do not get a lot of applications
for places where people would not be allowed to have this use.
Planning Director Griffiths stated that they do have the parameters clearly outlined for the allowed
locations and noted that they have already received quite a few calls from people inquiring about
opening this type of business in the City. He stated that he believed it was likely that Shorewood
would have one locate in the City and briefly described the locations where this would be allowed.
He stated that the expectation is that this process would be handled similarly to the City’s liquor
licensing, and there would be heavy involvement of the SLMPD. He stated that because the City
would most likely only have one business, he did not think the burden of the registration process
was going to be a substantial burden for staff.
Commissioner Longo stated that he had asked Planning Director Griffiths if having an unmanned
kiosk would be possible, but he told him that it would not be legal at this point.
Planning Director Griffiths confirmed that having an unmanned kiosk would not currently be legal
in Minnesota.
Commissioner Magistad referenced the anticipated demand for applications and asked how the
City would deal with competing registrations.
Planning Director Griffiths explained that it would be done on a first-come, first-served basis, but
noted that he did not believe that there would be many applications submitted at the same time,
due to the number of available sites being relatively low.
Chair Hirner stated that once the City has approved the one location for this type of business, he
would suggest they get the word out on the website, so they do not get a lot of other applications
when the City is full. He referenced two paragraphs in the document and noted that he felt there
was an inconsistency with them related to Subd. 5, Suspension of Registration and item c., Length
of Suspension, and d., Reinstatement of Registration.
Planning Director Griffiths explained that this language had been taken directly from the State
Statute and gave a brief explanation of what these sections were saying and answered
Commission questions. He stated that the City’s only role in this process was to certify zoning
compliance for the location because once the registration is issued, the State takes over
everything.
Chair Huskins opened the Public Hearing at 7:21 P.M. and noted that there was no one present
in the chambers, so he closed the Public Hearing at 7:21 P.M.
Magistad moved, Ruoff seconded, recommending approval of the Cannabis City Code
Amendments, as presented. Motion passed 5/0.
B.

PUBLIC HEARING – GRADING AND STEEP SLOPES CITY CODE AMENDMENTS

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CITY OF SHOREWOOD PLANNING COMMISSION MEETING
AUGUST 19, 2025
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Planning Director Griffiths explained that this was another housekeeping-type item for the
Commission to consider. He reminded the Commission that during the 2040 Comprehensive
Planning process, there was some discussion about the City’s protections for grading and steep
slopes. He explained that the City Code just was not clear on when permits were required and
reviewed the proposed amendment to the current language to address that issue.
Commissioner Longo asked if there was a risk that by raising the limit, they would compromise
the way the water flows into neighboring areas.
Planning Director Griffiths explained that when there is a grading permit request, they are required
to submit drainage plans to the City, regardless of the size of the project. He noted that staff or
the area watershed districts were not concerned about increasing this threshold.
Chair Huskins asked if any current projects may be affected by this change.
Planning Director Griffiths stated that there were no current applications working through the
process or any pending development applications. He explained that the only thing the City was
regulating with this was the short period of time when the construction was happening, and once
the grading project had been completed, it was over and done. He stated that the purpose of this
permit would be to set up haul routes for construction and make sure the streets were being
cleaned.
Commissioner Magistad asked if any of the numeric limits in the City’s proposed language were
different than the DNR language.
Planning Director Griffiths explained that the 100 versus 400 was not contemplated by the DNR,
but noted that the 10 or more cubic yards language within the amendment was from the DNR.
Commissioner Magistad asked how the City had arrived at these numbers.
Planning Director Griffiths stated that he assumed there were reasons when the ordinance was
originally adopted in the 1980s, but did not know what they would be. He noted that a number of
cities have the 400 number as their threshold.
Chair Huskins opened the Public Hearing at 7:34 P.M., there being no one present in the
chambers, and he closed the Public Hearing at 7:34 P.M.
Holker moved, Magistad seconded, recommending approval of the Grading and Steep
Slopes City Code Amendments, as presented. Motion passed 5/0.
C.

PUBLIC HEARING – 2026 FEE SCHEDULE

Planning Director Griffiths stated that the City reviews and updates its fee schedule on an annual
basis and noted that the Planning Commission was responsible for reviewing the planning-related
chapters of the schedule. He noted that the public was welcome to submit comments to the
Council when this item is brought forward by them at the September 8, 2025, meeting, since no
one was present tonight. He explained that the new fees would go into effect on January 1, 2026,
and highlighted the proposed changes for the zoning and land use fees. He explained that on
staff’s list for the first part of 2026 would be consideration of hiring a consultant to do a
development fee study for all of their fees.

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CITY OF SHOREWOOD PLANNING COMMISSION MEETING
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Commissioner Ruoff asked about the zoning verification letter fee and if the City had any
comparable information from other cities on what their fees were.
Planning Director Griffiths stated that he did not have those numbers with him at the meeting, but
explained that he used to work for Andover, and their fee is $1,000. He stated that the proposed
change from $50 to $250 was probably on the low end, but was moving the City in the right
direction.
Chair Hirner opened the Public Hearing at 7:48 P.M., noted that there was no one present in the
chambers, and closed the Public Hearing at 7:48 P.M.
Longo moved, Holker seconded, recommending approval of the 2026 Fee Schedule, as
presented. Motion passed 5/0.
5.

OTHER BUSINESS –
A. Monthly Training Topic – Review July 28, 2025 City Council Land Use Planning
and Zoning Training
Planning Director Griffiths explained that on July 28, 2025, the City Council received Planning
and Zoning training from him and City Attorney Shepherd. He gave a brief presentation of the
training materials and reviewed: Municipal authority to plan; the role of the Planning Commission;
Zoning – implementing the Comprehensive Plan; Conditional and Interim Use Permits; Variances;
Time limits; and Public Hearings.
Commissioner Magistad asked if Planning Director Griffiths could forward the slide deck of his
presentation to the Commission.
Planning Director Griffiths stated that he would send the presentation to the Commission and
answered some follow-up questions for the Commission.
B. Upcoming City Council Liaisons
Planning Director Griffiths explained that he needed volunteers to fill the calendar for the rest of
2025.
September 8, 2025 – Chair Huskins
September 22, 2025 – Commissioner Magistad
October 27, 2025 - Commissioner Longo
December 8, 2025 – Commissioner Holker
6.

REPORTS
•

Council Meeting Report

Planning Director Griffiths stated that there was not much to report on the planning side of things
because they had canceled the July Planning Commission meeting. He gave a brief overview of
agenda items expected to be on the September 8, 2025, City Council meeting.
•

Draft Next Meeting Agenda

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CITY OF SHOREWOOD PLANNING COMMISSION MEETING
AUGUST 19, 2025
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Planning Director Griffiths reviewed the application that the City had received that would be on
the September 2, 2025, Planning Commission meeting agenda.
7.

ADJOURNMENT

Magistad moved, Longo seconded, adjourning the Planning Commission Meeting of
August 19, 2025, at 8:43 P.M. Motion passed 5/0.

Page 65 of 110

City Council Meeting Item
Title/Subject:
Meeting Date:
Prepared by:
Reviewed by:
Attachments:

Public Hearing: New Construction Municipal Water
Code Amendments
September 8, 2025
Jake Griffiths, Planning Director
Marc Nevinski, City Administrator
Previous Memorandums & Relevant Minutes
Ordinance 624
Resolution for Summary Publication

APPLICANT:
LOCATION:

City of Shorewood
City Wide

Background
At the June 9, 2025 City Council meeting, and July 28, 2025 City Council work session, the City
Council directed staff to pursue requiring connection to the municipal water system when a
new home is built, or completely reconstructed, in a location that has access to municipal
water. Since that time, City staff have worked with the City Attorney to develop a City Code
amendment that would implement the Council’s direction. Draft amendment language was
reviewed by the City Council at their July 28, 2025 work session, and Council direction was to
move forward with the amendment language included in the attached ordinance.
If adopted, the proposed changes would not go into effect until January 1, 2026 to allow City
staff adequate time to notify residents and local builders of the new requirement. City staff
anticipate information regarding the new requirements being posted on the City’s website,
social media, email communications to builders, etc.
Pursuant to City Code 903.19, this amendment to the City Code requires the City Council hold
a public hearing. Notice of the time, place and purpose of the hearing was posted in the City’s
official newspapers at least 10-days prior to the meeting, on the City’s website and at City
Hall. As of the publication of this report, no public comments have been received regarding
the proposed City Code amendments.
Budget Considerations
There will be costs associated with summary ordinance publication if the ordinance is
adopted.
Action Requested
The City Council is requested to hold a public hearing and approve the following motions:

Item
6B

Page 66 of 110

Motion to adopt Ordinance 624, to adopt municipal water connection requirements
for new residential construction.
Action on this motion requires a simple majority vote of the City Council.

Motion to approve the resolution authorizing summary publication for Ordinance 624.
Action on this motion requires a minimum 4/5 vote of the City Council.

Page 67 of 110

City Council Work Session Item
Title/Subject:
Meeting Date:
Prepared by:
Reviewed by:
Attachments:

New Construction Water Connection Program
July 28, 2025
Jake Griffiths, Planning Director
Marc Nevinski, City Administrator
Draft Amendment Language

Item
3

Background
At the June 9, 2025 City Council meeting, the City Council directed staff to pursue requiring
connection to the municipal water system when a new home is built, or completely
reconstructed, in a location that has access to municipal water. Since that time, City staff has
worked with the City Attorney to develop a City Code Amendment that would implement the
Council’s direction. Draft amendment language is attached for review and discussion.
If adopted, the proposed changes would not go into effect until January 1, 2026 to allow City
staff adequate time to notify residents and local builders of the new requirement. It is
anticipated that this would include articles in the City’s newsletter, information on the City’s
website, social media posts, email communications to builders, etc.
City staff will refine the draft amendment language based on the City Council’s feedback. The
next step in the adoption process would be for the City Council to hold a public hearing on the
proposed ordinance, followed by final adoption, which could both occur as soon as the
September 8th City Council meeting.
Financial Considerations
There will be costs associated with noticing a public hearing, and summary ordinance
publication as the amendments work their way through the adoption process.
Action Requested
The City Council is requested to discuss the draft amendment language and provide feedback to
City staff.

Page 68 of 110

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CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE 624
AMENDING SHOREWOOD CITY CODE CHAPTER 903 TO ADOPT MUNICIPAL WATER
CONNECTION REQUIREMENTS FOR NEW RESIDENTIAL CONSTRUCTION
Section 1. City Code Chapters 903.19 through 903.21 are hereby repealed and replaced as
follows.
903.19 NEW RESIDENTIAL CONSTRUCTION REQUIRED TO CONNECT
Subd. 1. Purpose and Intent.
a. The City of Shorewood finds that the municipal water system is a critical public utility
that supports public health, safety and welfare by providing reliable access to clean and
safe drinking water.
b. The City further finds that requiring connection to the municipal water system for
properties that are served by such infrastructure ensures greater resilience during
drought, reduces risk to groundwater resources, enhances fire protection and public
safety, and supports consistent and equitable service delivery.
c. The purpose of this ordinance is to require connection to the municipal water system
for all new residential construction where service is immediately available.
Subd. 2. Definitions. The terms below shall have the following definitions for the purpose of this
Section:
MUNICIPAL WATER SYSTEM. The public water infrastructure owned, operated, or maintained
by the City of Shorewood or its authorized agents, including water mains, hydrants, valves, and
service laterals. Municipal water service shall also include the same public water infrastructure
as described above that is located within the City of Shorewood, but is served by adjacent
municipalities.
NEW RESIDENTIAL CONSTRUCTION. The construction of any new residential dwelling unit(s),
whether through the development of vacant land or the demolition and replacement of existing
structures.
IMMEDIATELY AVAILABLE WATER SERVICE. The municipal water service is deemed to serve a
property if a municipal water main exists in a public right-of-way, private street or utility
easement that is adjacent to or abutting any portion of the property line.

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Subd. 3. Required Connection.
a. Mandatory Connection. When a building permit application is submitted seeking new
residential construction; or, demolition of an existing residential dwelling that is to
be replaced with a new residential dwelling on the same property, the new residential
dwelling shall be connected to the municipal water system if water service is
immediately available as defined in this Section.
b. Timing of Connection. The required connection shall occur prior to the issuance of a
certificate of occupancy.
c. Permit Requirements. The connection to the municipal water system shall pass all
plumbing permit inspection required by the Minnesota State Building Code and
Minnesota State Plumbing Code. The connection shall be made pursuant to City
specifications.
d. Discontinuation of Private Wells.
(1) New Construction on Vacant Land. Installation of a private drinking water
supply or irrigation well shall be prohibited for all new residential construction
that takes place on vacant land. Any existing private drinking water supply or
irrigation wells not connected to a dwelling shall be properly sealed in
accordance with Minnesota State Statute.
(2) Redevelopment of Existing Dwellings. In situations where an existing home is
demolished and replaced with a new residential dwelling, an existing private
drinking water supply well may continue to be used by the property owner for
irrigation purposes. However, in no situation may the private well be
reconnected to the dwelling.
Subd. 4. Violation & Penalties. Failure to comply with the requirements of this Ordinance shall
be grounds for denial of a building permit application or withholding issuance of a certificate of
occupancy. Violations may be subject to administrative penalties as provided for in the City of
Shorewood Fee Schedule, or other legal remedies as may be deemed necessary by the City
Council.
Subd. 5. Severability. If any section, clause, or phrase of this Ordinance is held invalid by a court
of competent jurisdiction, the remainder shall not be affected and shall remain in full force and
effect.
Subd. 6. Effective Date. This ordinance shall take effect and apply to all building permit
applications received after January 1, 2026.
903.20 AMENDMENT – NOTICE.

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This chapter may not be modified, amended, or repealed until a public hearing is held thereon
by the City Council. A notice of the time, place and purpose of the hearing shall be published in
the city’s official newspaper and on its website at least 10 days prior to the day of the hearing.
Failure of any person to actually receive the notice shall not invalidate the proceedings provided
a bona fide attempt to comply with these provisions has been made.
903.21 VIOLATION.
Any person violating any provision of this chapter shall be guilty of a misdemeanor and
punished according to § 104.01 of this code.
Section 2: References. The City Clerk is authorized to correct any numeric references to the
requirements of this ordinance located elsewhere in the City Code that may have been altered
as a result of the amendments.
Section 3: Eﬀective Date. This Ordinance 624 shall take eﬀect upon publication in the City’s
oﬃcial newspaper.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this 8th day of
September, 2025.
__________________________

23
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JENNIFER LABADIE, MAYOR
ATTEST:

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__________________________

SANDIE THONE, CITY CLERK

Page 71 of 110

CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 25-81
A RESOLUTION APPROVING THE SUMMARY PUBLICATION FOR ORDINANCE 624 AMENDING
SHOREWOOD CITY CODE CHAPTER 903 TO ADOPT MUNICIPAL WATER CONNECTION REQUIREMENTS
FOR NEW RESIDENTIAL CONSTRUCTION
WHEREAS, at a duly called meeting on September 8, 2025, the City Council of the City of Shorewood
adopted Ordinance No. 624 entitled “A RESOLUTION APPROVING THE SUMMARY PUBLICATION FOR
ORDINANCE 624 AMENDING SHOREWOOD CITY CODE CHAPTER 903 TO ADOPT MUNICIPAL WATER
CONNECTION REQUIREMENTS FOR NEW RESIDENTIAL CONSTRUCTION”; and,
WHEREAS, Ordinance No. 624 amends City Code 903.19 through 903.21; and,
WHEREAS, the amendments are proposed to require connection to the municipal water system for new
residential construction where the municipal water system is immediately available; and,
WHEREAS, Ordinance No. 624 is lengthy; and
WHEREAS, as authorized by Minnesota Statutes, Section 412.191, subd. 4, the City Council has
determined that publication of the title and summary of the ordinance will clearly inform the public of the
intent and effect of the ordinance.
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD:
1.

The City Council finds that the above title and summary of Ordinance No. 624 clearly
informs the public of the intent and effect of the Ordinance.

The City Clerk is directed to publish Ordinance No. 624 by title and summary, pursuant
to Minnesota Statutes, Section 412.191, Subdivision 4.

A full copy of the Ordinance is available at Shorewood City Hall during regular office hours and
on the city’s website.

ADOPTED by the Shorewood City Council on this 8th day of September, 2025.

Attest:
___________________________
Sandie Thone, City Clerk

__________________________
Jennifer Labadie, Mayor

Page 72 of 110

City Council Meeting Item
Title/Subject:
Meeting Date:
Prepared by:
Reviewed by:
Attachments:

Cannabis Code Amendments
September 8, 2025
Jake Griffiths, Planning Director
Marc Nevinski, City Administrator
Previous Memorandums & Relevant Minutes
Ordinance 625
Resolution for Summary Publication

APPLICANT:
LOCATION:

City of Shorewood
City Wide

Background
Please see the attached Planning Commission Memorandum for detailed background on the
proposed amendments. At the August 19, 2025 Planning Commission meeting, the
Commission held a public hearing on the proposed amendments. No comments were
received prior to or during the hearing. After a brief discussion, the Commission unanimously
(5-yes, 0-no, 0-absent) recommended approval of the proposed amendments to the City
Council. Draft minutes from this meeting were reviewed as part of a previous agenda item.
Budget Considerations
There will be costs associated with summary ordinance publication if the ordinance is
adopted.
Action Requested
The City Council is requested to hold a public hearing and approve the following motions:
1.

Motion to adopt Ordinance 625, to adopt updated cannabis regulations.
Action on this motion requires a simple majority vote of the City Council.

Motion to approve the resolution authorizing summary publication for Ordinance 625.
Action on this motion requires a minimum 4/5 vote of the City Council.

Item
6C

Page 73 of 110

Planning Commission Meeting Item

City of Shorewood

Title/ Subject:

Cannabis City Code Amendments

Meeting Date:

August

Prepared by:

Jake Griffiths, Planning Director

Attachments:

Draft Amendment

19, 2025

Language

Background

The State of Minnesota is continuing to progress towards implementing its legalized recreational cannabis
sales. The State will issue licenses

to cannabis

businesses,

but local agencies

will register

cannabis

retailors

to ensure that business locations comply with local zoning requirements. Last year, the Planning
Commission reviewed, and the City Council adopted an ordinance defining distances cannabis retailors
could locate from certain uses, including schools, daycares and parks. However, as part of the ordinance
the City deferred its registration authority to Hennepin County. At the time, the rationale behind
deferring the City' s authority was that due to the City' s population only 1 cannabis business could locate
in Shorewood, and that the amount of staff time needed to proficiently administer cannabis registrations
and compliance checks could be more efficiently handled by the County. The Cities of Greenwood,
Loretto, Medicine Lake, and Spring Park also delegated their registration authority to Hennepin County.
In May, Hennepin County approved their own ordinance regulating cannabis and lower potency hemp
edibles. During the draft stage of the County' s ordinance, City staff noted to the County that its proposed
zoning standards and the City' s did not align, and the City questioned the County' s zoning authority. No
response from the County was received. The matrix below shows the difference between the City' s and
the County' s standards.
Standard
Distance

from School

Shorewood

Hennepin County

700 ft

350 ft

Distance from Day Care,
Treatment Facility or Park

500 ft

350 ft

Distance from Other Cannabis

500 ft

Other Requirements

Conditional Use Permit

Hours

10: OOam to 9: OOpm

10: OOam to 10: OOpm

1 per 12, 500 population

1 per 12, 500 population.

Retailors

of Operation

Number of Registrations

Upon further review with the City' s legal counsel, it was determined that the County' s ordinance
standards supersede the City' s ordinance standards since the registration authority was delegated to the
County. The City Council discussed this discrepancy at their May 27, 2025 work session and directed staff
to pursue an update to the City Code to reassume its registration authority from Hennepin County. At the
June 9, 2025 City Council meeting, the City Council passed a resolution formally terminating its delegation
agreement with Hennepin County which will formally expire on September 8, 2025.
Discussion

Page 74 of 110

Page 2

In order to be adequately prepared to register cannabis retail businesses, an amendment to the City Code
is necessary. City staff worked with the City Attorney to draft the proposed City Code amendments, which
are heavily based on the State of Minnesota Office of Cannabis Management' s model ordinance.
Proposed City Code amendment language is attached for review.
The proposed amendments are more housekeeping in nature and are consistent with the procedures
adopted by many other cities. A few policy changes to highlight include:
Switching the zoning tool used to review cannabis retail locations from a conditional use permit to
an interim use permit. An interim use permit is a more appropriate zoning tool as it is temporary in
nature, rather than a conditional use permit which becomes a permanent land right once
approved.

Adding cannabis related fees into the City Code.
Adopting registration procedures and application requirements.
Public Engagement

Notice of the public hearing and proposed amendments was published in both of the City' s official
newspapers at least 10 days prior to tonight' s meeting, and was posted on the City' s website, and at City
Hall. Additionally, this topic has previously been discussed by the City Council at their May 27, 2025 work
session and June 9, 2025 regular meeting.
Staffs Recommendation

City staff recommends approval of the proposed City Code amendments as they are consistent with the
intent of the City' s original cannabis ordinance adopted in 2024, are consistent with the State of
Minnesota' s model ordinance, and are necessary in order to reclaim the City' s registration authority from
Hennepin County.
Action Requested

The Planning Commission is requested to hold a public hearing on the proposed City Code amendments
and make a recommendation based on findings of fact to the City Council.

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CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE 625
AMENDING SHOREWOOD CITY CODE CHAPTERS 307, 1201 AND 1300 TO ADOPT UPDATED
CANNABIS REGULATIONS
Section 1. City Code Chapter 307 Reserved is hereby repealed in its entirety and replaced as
follows:
CHAPTER 307
CANNABIS REGULATIONS
Section
307.01
307.02
307.03
307.04
307.05

Administration
Registration of Cannabis Business
Requirements for a Cannabis Business
Temporary Cannabis Events
Use of Cannabis in Public

307.01 ADMINISTRATION
Subd. 1. Findings and Purpose. The City of Shorewood makes the following legislative findings:
a. The purpose of this ordinance is to implement the provisions of Minnesota
Statutes, chapter 342, which authorizes the City of Shorewood to protect the public
within the legal boundaries of the City of Shorewood.
b. The City of Shorewood finds and concludes that the proposed provisions are
appropriate and lawful land use regulations for Shorewood, that the proposed
amendments will promote the community’s interest in reasonable stability in zoning
for now and in the future, and that the proposed provisions are in the public interest
Subd. 2. Authority and Jurisdiction. The City of Shorewood has the authority to adopt this
ordinance pursuant to:
a. Minn. Stat. § 342.13(c), regarding the authority of a local unit of government to adopt
reasonable restrictions on the time, place, and manner of the operator of a cannabis
business provided that such restrictions do not prohibit the establishment or operation
of cannabis businesses.

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b. Minn. Stat. § 342.22, regarding the local registration and enforcement requirements
of state-licensed cannabis retail businesses and lower-potency hemp edible retail
businesses.
c. Minn. Stat. § 152.0263, Subd. 5, regarding the use of cannabis in public places.
d. Minn. Stat. § 462.357, regarding the authority of a local authority to adopt zoning
ordinances.
e. Minn. Stat. § 412.221, subd. 32, regarding the power to provide for health, safety, and
the general welfare.
This ordinance shall be applicable to the legal boundaries of the City of Shorewood.
Subd. 3. Severability. If any section, clause, provision, or portion of this ordinance is adjudged
unconstitutional or invalid by a court of competent jurisdiction, the remainder of this ordinance
shall not be affected thereby.
Subd. 4. Enforcement. The City Administrator or their designee is responsible for the
administration and enforcement of this ordinance. Any violation of the provisions of this
ordinance or failure to comply with any of its requirements constitutes a misdemeanor and is
punishable as defined by law. Violations of this ordinance can occur regardless of whether or
not a permit is required for a regulated activity listed in this ordinance. Nothing in this Chapter
shall be construed as limiting the ability of the City to enforce this Chapter in the manner it
deems best, including but not limited to bringing a legal action in a court of competent
jurisdiction.
Subd. 5. Definitions. Unless otherwise noted in this section, words and phrases contained in
Minn. Stat. 324.01 and the rules promulgated pursuant to any of these acts, shall have the same
meanings in this ordinance.
CANNABIS RETAIL BUSINESS. A retail location and the retail location(s) of a mezzo business with
a retail operations endorsement, microbusiness with a retail operations endorsement, medical
combination businesses operating a retail location, or lower-potency hemp edible retailers.
DAYCARE. A location licensed with the Minnesota Department of Human Services to provide
the care of a child in a residence outside the child’s own home for gain or otherwise, on a
regular basis, for any part of a 24-hour day.
OFFICE OF CANNABIS MANAGEMENT. Minnesota Office of Cannabis Management, referred to
as “OCM” in this ordinance.
PLACE OF PUBLIC ACCOMODATION. A business, accommodation, refreshment, entertainment,
recreation, or transportation facility of any kind, whether licensed or not, whose goods,

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services, facilities, privileges, advantages or accommodations are extended, offered, sold, or
otherwise made available to the public.
PRELIMINARY LICENSE APPROVAL. OCM pre-approval for a cannabis business license for
applicants who qualify under Minn. Stat. 342.17.
PUBLIC PLACE. Property owned, leased, or controlled by a governmental unit and private
property that is regularly and frequently open to or made available for use by the public in
suﬃcient numbers to give clear notice of the property's current dedication to public use but does
not include:
1. A person's dwelling house or premises, including the person’s curtilage or yard; or
2. The premises of an establishment or event licensed to permit on-site consumption.
RESIDENTIAL TREATMENT FACILITY. As defined under Minn. Stat. 245.462, Subd. 23 as may be
amended, or licensed under Minn. Stat. § 245G.21.
RETAIL REGISTRATION. An approved registration issued by the City of Shorewood to a statelicensed cannabis retail business.
SCHOOL. A public school as defined under Minn. Stat. 120A.05, as may be amended, or a
nonpublic school that must meet the reporting requirements under Minn. Stat. 120A.24, as may
be amended.
STATE LICENSE. An approved license issued by the State of Minnesota’s Office of Cannabis
Management to a cannabis retail business.
307.02 REGISTRATION OF CANNABIS BUSINESS
Subd. 1. Registration Required. No individual or entity may operate a state-licensed cannabis
retail business within the City of Shorewood without first registering with the City of
Shorewood. Any individual, entity, or business that sells cannabis, cannabis products, or lowerpotency hemp edibles to a customer or patient without first obtaining a valid retail registration
shall incur a civil penalty of up to $2,000 for each violation.
Subd. 2. Compliance Checks prior to Retail Registration. Prior to issuance of a cannabis retail
business registration, the City of Shorewood shall conduct a preliminary compliance check to
ensure compliance with local ordinances. Pursuant to Minn. Stat. 342, within 30 days of
receiving a copy of a state license application with OCM, the City of Shorewood shall certify on a
form provided by OCM whether a proposed cannabis retail business complies with local zoning
ordinances and, if applicable, whether the proposed business complies with the state fire code
and building code.
Subd. 3. Registration & Application Procedure.

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a. Fees. A registration fee, established by the City of Shorewood Fee Schedule, shall
be charged to applicants depending on the type of retail business license applied for. An
initial registration shall not exceed $500 or half the amount of an initial state
license fee
under Minn. Stat. 342.11, whichever is less. The initial registration fee
shall include the
initial retail registration fee and the first annual renewal fee. Any renewal retail registration fee
imposed by the City of Shorewood shall be charged at
the time of the second renewal and
each subsequent renewal thereafter. A renewal
retail registration shall not exceed $1,000 or
half the amount of a renewal state license fee under Minn. Stat. 342.11, whichever is less. A
medical combination business operating an adult-use retail location may only be charged a
single
registration fee, not to exceed the lesser of a single retail registration fee, defined
under this section, of the adult-use retail business.
b. Application Submittal. The City of Shorewood shall issue a retail registration to a
state-licensed cannabis retail business that adheres to the requirements of Minn.
Stat. 342.22.
(1) An applicant for a retail registration shall fill out an application form, as
provided by the City of Shorewood. Said form shall include, but is not limited
to:
i.
ii.

Full name of the property owner and applicant;
Address, email address, and telephone number of the
applicant;
iii.
The address and parcel ID for the property which the retail
registration is sought.
iv.
Certification that the applicant complies with the requirements
of local ordinances established pursuant to Minn. Stat. § 342.13.

(2) The applicant shall include with the form:
i.
The registration fee as required by the City of Shorewood Fee
Schedule.
ii.
A copy of a valid state license or written notice of OCM license
pre-approval.
iii.
A copy of the signed City Council resolution approving an Interim
Use Permit for a cannabis retail business that has been recorded with
Hennepin County.
(3) Once an application is considered complete, the City of Shorewood shall
inform the applicant as such, process the registration fees, and forward the application to the
City Administrator or their designee for approval or denial.
(4) The registration fee shall be non-refundable once processed.

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c. Application Approval. A state-licensed cannabis retail business application shall not be
approved if the cannabis retail business would exceed the maximum number of registered
cannabis retail businesses permitted under this ordinance; or, the applicant is unable to meet
the requirements of all relevant City ordinances including but not limited to this Chapter and
the requirements of the City zoning code. A state-licensed cannabis retail business application
that meets the requirements of this ordinance shall be approved.
d. Annual Compliance Checks. The City of Shorewood shall complete at a minimum one
compliance check per calendar year of every cannabis business to assess if the business meets
age verification requirements under Minn. Stat. § 342.22 Subd. 4(b) and Minn. Stat. § 342.24,
and the requirements of this Ordinance. The City of Shorewood shall conduct at minimum one
unannounced age verification compliance check per calendar year. Age verification compliance
checks shall involve persons at least 17 years of age but under the age of 21, who, with the prior
written consent of a parent or guardian if the person is under the age of 18, attempt to
purchase adult-use cannabis flower, adult-use cannabis products, lower-potency hemp edibles,
or hemp-derived consumer products under the direct supervision of a law enforcement officer
or any employee of the local unit of government. Any failures under this section must be
reported to the Office of Cannabis Management. This section does not prohibit the City from
making any further investigation or performing further unannounced compliance checks for any
legal requirement.
e. Location Change. A state-licensed cannabis retail business shall be required to submit
a new application for registration under this Ordinance if it seeks to move to
a new location
still within the legal boundaries of the City of Shorewood. Such an application shall be
considered a registration renewal application.
Subd. 4. Renewal of Registration. The City of Shorewood shall renew an annual registration of a
state-licensed cannabis retail business at the same time OCM renews the cannabis retail
business’ license. A state-licensed cannabis retail cannabis business shall apply to renew
registration on a form established by the City of Shorewood. A cannabis retail registration issued
under this ordinance shall not be transferred.
a. Renewal Fees. The City of Shorewood shall charge a renewal fee for the registration
starting with the second renewal, as established by the City of Shorewood Fee
Schedule.
b. Renewal Application. The application for renewal of a retail registration shall include,
but is not limited to, all the required items for an initial registration as described by
this ordinance.
Subd. 5. Suspension of Registration.
a. When Suspension is Warranted. The City of Shorewood may suspend a cannabis
retail business’ registration if it violates the ordinance of the City of Shorewood or

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poses an immediate threat to the health and safety of the public. The City of
Shorewood shall immediately notify the cannabis retail business in writing the
grounds for the suspension.
b. Notification to OCM. The City of Shorewood shall immediately notify the OCM of the
grounds for the suspension. OCM will provide the City of Shorewood and cannabis
business retailer a response to the complaint within seven calendar days and
perform any necessary inspections within 30 calendar days.
c. Length of Suspension. The suspension of a cannabis retail business registration may
be for up to 30 calendar days, unless OCM suspends the license for a longer period.
The business may not make sales to customers if their registration is suspended.
d. Reinstatement of Registration. The City of Shorewood shall not reinstate a
registration until a written determination from the OCM that the violations have
been resolved. The City of Shorewood shall reinstate a registration if OCM
determines that the violations have been resolved.
e. Civil Penalties. Subject to Minn. Stat. 342.22, Subd. 5(e) the City of Shorewood may
impose a civil penalty as specified in the City of Shorewood’s Fee Schedule, for
registration violations, not to exceed $2,000.
Subd. 6. Limiting of Registrations. The City of Shorewood shall limit the number of cannabis
retail business to no fewer than one registration for every 12,500 residents within the City of
Shorewood. If Hennepin County has one active cannabis retail business registration for every
12,500 residents, the City of Shorewood shall not be required to register additional statelicensed cannabis retail businesses. Based on the population of the City of Shorewood as
determined by the U.S. Census Bureau on the effective date of this ordinance, the City of
Shorewood shall limit the number of cannabis retail businesses to (1) one.
307.03 REQUIREMENTS FOR CANNABIS BUSINESS
Subd. 1. Minimum Buffer Requirements. The following distances shall be measured from the
property line of the property where the cannabis business is located to the property line of a
property with any of the following occupancies:
a. The City of Shorewood shall prohibit the operation of a cannabis business within 700
feet of a school.
b. The City of Shorewood shall prohibit the operation of a cannabis business within 500
feet of a daycare, residential treatment center, attraction within a public park that is
regularly used by minors, including a playground or athletic field.
c. The City of Shorewood shall prohibit the operation of a cannabis business within 500
feet of another cannabis retail business.

Page 81 of 110

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Pursuant to Minn. § Stat. 462.357, Subd. 1e, nothing in this subdivision shall prohibit an active
cannabis business or a cannabis business seeking registration from continuing operation at the
same site if a school, daycare, residential treatment facility, or attraction within a public park
that is regularly used by minors, moves within the minimum buffer zone.
Subd. 2. Zoning and Land Use. Cannabis businesses must comply with all applicable zoning and
land use requirements.
Subd. 3. Hours of Operation. Cannabis businesses are limited to retail sale of cannabis, cannabis
flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products
between the hours of 10:00 a.m. to 9:00 p.m.
Subd. 4. Advertising. Cannabis businesses are permitted to erect up to two fixed signs on the
exterior of the building or property of the business, unless otherwise limited by the City of
Shorewood’s sign ordinances. All signs must comply with the City of Shorewood sign
ordinances.
307.04 TEMPORARY CANNABIS EVENTS
Subd. 1. License Required. A license or permit is required to be issued and approved by the City
of Shorewood prior to holding a Temporary Cannabis Event.
Subd. 2. Registration & Application Procedure. A registration fee, as established in the City of
Shorewood Fee Schedule, shall be charged to applicants for Temporary Cannabis Events.
Subd. 3. Application Submittal & Review. The City of Shorewood shall require an application for
Temporary Cannabis Events.
a. An applicant for a Temporary Cannabis Event registration shall fill out an application
form, as provided by the City of Shorewood. Said form shall include, but is not limited to:
(1) Full name of the property owner and applicant;
(2) Address, email address, and telephone number of the applicant;
b. The applicant shall include the following with the form:
(1) The application fee as required by the City of Shorewood Fee Schedule.
(2) A copy of the OCM cannabis event license application, submitted pursuant to
Minn. Stat. § 342.39, Subd. 2.
c. Once an application is considered complete, the City Administrator or their designee
shall inform the applicant as such, process the application fees, and forward the application to
the City Administrator or their designee for approval or denial.

Page 82 of 110

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d. The application fee shall be non-refundable once processed.
e. The application for a Temporary Cannabis Event shall meet the following standards:
(1) Any on-site consumption is prohibited.
(2) The location of the Temporary Cannabis Event shall meet the minimum buffer
requirements as provided for in this ordinance.
(3) Provide a written narrative outlining how the Temporary Cannabis Event will
not present any public health, safety or welfare concerns.
(4) Any other applicable requirement established by the Shorewood City Code.
f. A request for a Temporary Cannabis Event that meets the requirements of this Section
shall be approved.
g. A request for a Temporary Cannabis Event that does not meet the requirements of
this Section, or that presents public health, safety, or welfare concerns, shall be denied. The City
of Shorewood shall notify the applicant of the standards not met and basis for denial.
h. Temporary Cannabis Events shall only be held between the hours of 10:00 a.m. to
9:00 p.m.
i. Temporary Cannabis Events shall only be conducted as an accessory use to a registered
cannabis retail business located in a C-1 zoning district.
307.05 USE IN PUBLIC PLACES
No person shall use cannabis flower, cannabis products, lower-potency hemp edibles, or hempderived consumer products in a public place or a place of accommodation unless the premises
is an establishment or an event licensed to permit on-site consumption of these products.
Section 2. City Code Section 1201.02 Definitions is hereby amended as follows. Language
proposed to be removed is stricken and language proposed to be added is underlined.
…
CANNABIS BUSINESS. An establishment engaged in the cultivation, manufacture, distribution,
wholesale sales or purchasing, processing, packaging, testing, and/ or sale of cannabis that is
further defined and validly licensed and registered consistent with Minnesota Statute 342. The
size and type of business is determined by the State license type, as defined in MS 342, and may
be listed as an allowed use in a particular district based on the business' s function.
…

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Section 3. City Code Section 1201.22 C-1, General Commercial District, Subd. 4. Conditional
Uses, is hereby amended as follows. Language proposed to be removed is stricken and language
proposed to be added is underlined.
…
I. Cannabis business, provided that;
(1) Cannabis businesses shall be prohibited within 700 feet of a school or 500 feet of
a daycare residential treatment center, attraction within a public park that is
regularly used by minors including but not limited to, playgrounds or athletic fields.
The distance shall be measured from the property line of the property where the
cannabis business is located to the property line of a property with a daycare,
residential treatment center or public park.
(2) Pursuant to Minn. Stat. 462. 367 subd. 14, nothing in Section 3. 1 shall prohibit
an active cannabis business or a cannabis business seeking registration from
continuing operation at the same site if a school/ daycare/ residential treatment
facility/ attraction within a public park that is regularly used by minors, moves into
the minimum buffer zone.
(3) The following shall apply to any cannabis business with retail sales:
a) No retail cannabis business shall be located within 500 feet of another
retail cannabis business within the city boundaries of Shorewood. The
distance shall be measured from the property lines of the properties where
the cannabis businesses are located.
b) Retail sales are permitted only between the hours of 10: 00 a. m. to 9: 00
p. m.
c) Retail cannabis businesses ( including the retail portions of
microbusinesses or mezzobusinesses as defined by MS 342) are limited to
one business for each 12, 500 residents in Shorewood.
…
Section 4. City Code Section 1201.22 C-1, General Commercial District is hereby amended as
follows. Language proposed to be removed is stricken and language proposed to be added is
underlined.
…
Subd. 5. Interim Uses. The following are permitted Interim Uses in a C-1 District:
a. Businesses licensed or endorsed for cannabis cultivation, cannabis manufacturer,
lower-potency hemp edibles, cannabis wholesale, cannabis retail businesses, cannabis
transportation, sale of lower-potency hemp edibles, cannabis testing facilities, and cannabis
delivery. These uses are prohibited in all other zoning districts, including, but not limited to, the
C-2 Service Commercial and Planned Unit Development Zoning Districts and all Residential
Zoning Districts.
Subd. 56. Lot requirements and setbacks. The following minimum requirements shall be
observed in a C-1 District subject to additional requirements, exceptions and modifications set

Page 84 of 110

forth in this chapter:

a. Lot area: None;

b. Lot width: None;

c. Lot depth: None;

d. Setbacks:

(1) Front yard: Not less than 30 feet;

(2) Rear yard: Not less than 30 feet;

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(3) Side yard: Not less than 15 feet on each side nor less than 30 feet on a side yard
abutting a street;

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(4) Setback from R District boundary: Not less than 50 feet (Additional setback not
required when adjacent to a nonresidential use in an R-C District).

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Subd. 67. Building requirements. Height: No structure shall exceed three stories, or 40 feet,
whichever is least.

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…
Section 5. City Code Title 1300 Municipal Fees is hereby amended as follows. Language
proposed to be removed is stricken and language proposed to be added is underlined.
…
VIII. Cannabis Related Fees
Type of Charge/Fee
City Code Reference
Charge/Fee
Initial Retail Registration (Includes 307.02, Subd. 3. a.
$500 or 50% of the Initial State
First Renewal)
License Fee Under Minn. Stat.
342.11, whichever is less.
Subsequent Renewal Retail
307.02, Subd. 4. a.
$1,000 or 50% of the Renewal
Registration
State License Fee Under Minn.
Stat. 342.11, whichever is less.
Temporary Cannabis Event
307.02, Subd. 3. b.
$500 per day per event.
Registration
(1).
Violations
307.02, Subd. 1. &
$2,000 for each violation
307.02, Subd. 5. e.

…

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Section 6: References. The City Clerk is authorized to correct any numeric references to the
requirements of this ordinance located elsewhere in the City Code that may have been altered
as a result of the amendments.

Page 85 of 110

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Section 7: Eﬀective Date. This Ordinance 625 shall take eﬀect upon publication in the City’s
oﬃcial newspaper.

JENNIFER LABADIE, MAYOR

ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this 8th day of
September, 2025.
__________________________

ATTEST:

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__________________________

SANDIE THONE, CITY CLERK

Page 86 of 110

CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 25-82
A RESOLUTION APPROVING THE SUMMARY PUBLICATION FOR ORDINANCE 625 AMENDING
SHOREWOOD CITY CODE CHAPTERS 307, 1201 AND 1300 TO ADOPT UPDATED CANNABIS
REGULATIONS
WHEREAS, at a duly called meeting on September 8, 2025, the City Council of the City of Shorewood
adopted Ordinance No. 625 entitled “A RESOLUTION APPROVING THE SUMMARY PUBLICATION FOR
ORDINANCE 625 AMENDING SHOREWOOD CITY CODE CHAPTERS 307, 1201 AND 1300 TO ADOPT
UPDATED CANNABIS REGULATIONS”; and,
WHEREAS, Ordinance No. 625 amends City Code Chapters 307, 1201 and 1300; and,
WHEREAS, the amendments are proposed to update the City’s cannabis regulations; and,
WHEREAS, Ordinance No. 625 is lengthy; and
WHEREAS, as authorized by Minnesota Statutes, Section 412.191, subd. 4, the City Council has
determined that publication of the title and summary of the ordinance will clearly inform the public of the
intent and effect of the ordinance.
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD:
1.

The City Council finds that the above title and summary of Ordinance No. 625 clearly
informs the public of the intent and effect of the Ordinance.

The City Clerk is directed to publish Ordinance No. 625 by title and summary, pursuant
to Minnesota Statutes, Section 412.191, Subdivision 4.

A full copy of the Ordinance is available at Shorewood City Hall during regular office hours and
on the city’s website.

ADOPTED by the Shorewood City Council on this 8th day of September, 2025.

Attest:
___________________________
Sandie Thone, City Clerk

__________________________
Jennifer Labadie, Mayor

Page 87 of 110

City Council Meeting Item
Title/Subject:
Meeting Date:
Prepared by:
Reviewed by:
Attachments:

Grading & Steep Slopes Code Amendments
September 8, 2025
Jake Griffiths, Planning Director
Marc Nevinski, City Administrator
Planning Commission Memorandum
Ordinance 626
Resolution for Summary Publication

APPLICANT:
LOCATION:

City of Shorewood
City Wide

Motion to adopt Ordinance 626, to adopt updated cannabis regulations.
Action on this motion requires a simple majority vote of the City Council.

Motion to approve the resolution authorizing summary publication for Ordinance 626.
Action on this motion requires a minimum 4/5 vote of the City Council.

Item
6D

Page 88 of 110

Planning Commission Meeting Item
Title/Subject:
Meeting Date:
Prepared by:
Attachments:

Item
4B

Grading & Steep Slopes City Code Amendments
August 19, 2025
Jake Griffiths, Planning Director
Draft Amendment Language

Background
During the 2040 Comprehensive Planning process, it was identified that the City Code requirements
relative to grading and steep slopes were in need of being updated. Part of the rationale was that several
sections of the City Code required permits for grading activities, however, there were no administrative
procedures for how these permits should be processed. Additionally, several of the City Code
requirements were no longer relevant or inconsistent with one another.
Since the City Code was originally adopted several decades ago, other organizations such as the
Minnehaha Creek Watershed District and Riley Purgatory Bluff Creek Watershed District have also
emerged with their own rules and permitting requirements relative to grading and steep slopes. These
organizations are experts in these topics, and require their own permits, in addition to the City’s for many
common grading activities.
The following activities require a permit under current regulations:
City of Shorewood
• Building permit project.
• Zoning permit project.
• Conditional Use Permit required for:
o Depositing more than 100 cubic yards of fill.
o Extracting more than 400 cubic yards of fill.
• Any grading project in a Shoreland District.
Minnehaha Creek Watershed District
• Disturbance of more than 5,000 square feet of land.
• Grading, digging, storing, or moving more than 50 cubic yards.
Riley Purgatory Bluff Creek Watershed District
• Disturbance of more than 5,000 square feet of land.
• Grading, digging, storing, or moving more than 50 cubic yards.
Additionally, The Minnesota Department of Natural Resources model shoreland ordinance recommends
requiring a permit for movement of more than 10 cubic yards on steep slopes, or within bluff impact
zones; or movement of more than 50 cubic yards of material outside of steep slopes and bluff impact
zones.

Page 89 of 110

Page 2
Discussion
The proposed City Code amendments would simply and also clarify the administrative procedures for the
City’s permitting process. Grading permits are proposed to be processed in accordance with the zoning
permit procedures already included in the City Code for smaller projects like retaining walls, sheds,
fences, etc. The amendments also clarify the definition of a steep slope based on the DNR’s model
shoreland ordinance to make the definition much more clear and easy to administer for property owners,
builders and city staff.
The proposed amendments also clarify that additional permitting is not required for projects where
grading activities are already being reviewed as part of an existing City permit review. For example, a new
residential development would not need to submit a separate grading permit application because their
detailed grading plans are already being reviewed by the City as part of their development application.
Finally, the proposed amendments would also shift the zoning tool used to approve mining and land
reclamation activities from a conditional use permit to an interim use permit. This will allow the City to
close out permits associated with these activities once projects are completed, rather than them
becoming a land right through the conditional use permit process. The amendments also increase the
permitting threshold for an interim use permit for land reclamation from 100 to 400 cubic yards. This
change would align the City Code requirements for land reclamation and mining activities, as they
ultimately often require the same amount of truck traffic and equipment.
It should be noted that the cumulative effect of the proposed City Code amendments does not result in
any substantial policy change for residents. The proposed amendments are essentially housekeeping
items that will ensure the City’s existing permitting procedures are clear and enforceable.
Public Engagement
Notice of the public hearing and proposed amendments was published in both of the City’s official
newspapers at least 10 days prior to tonight’s meeting, and was posted on the City’s website, and at City
Hall.
Staff’s Recommendation
Staff recommends approval of the proposed City Code amendments as they are consistent with the intent
of the Comprehensive Plan, the City Code, and the requirements of the Minnehaha Creek Watershed
District, the Riley Purgatory Bluff Creek Watershed District, and the Department of Natural Resources
model ordinance.
Action Requested
The Planning Commission is requested to hold a public hearing on the proposed City Code amendments
and make a recommendation based on findings of fact to the City Council.

Page 90 of 110

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AMENDING SHOREWOOD CITY CODE CHAPTER 1201 TO IMPLEMENT THE DIRECTION
OF THE COMPREHENSIVE PLAN RELATIVE TO GRADING & STEEP SLOPES REQUIREMENTS

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Section 1. City Code Section 1201.02 is hereby amended as follows. Language proposed to be
removed is stricken and language proposed to be added is underlined.

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For the purposes of this chapter, the following definitions shall apply unless the context
indicates or requires a different meaning.

…

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STEEP SLOPE. Land where agricultural activity or development is either not recommended or
described as poorly suited due to slope steepness and the site's soil characteristics, as mapped
and described in available county soil surveys or other technical reports, unless appropriate
design and construction techniques and farming practices are used in accordance with the
provisions of this chapter. Where specific information is not available, steep slopes are lLands
having average slopes over 12%, as measured over horizontal distances of 50 feet or more, that
are not bluffs.

…

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Section 2. City Code Section 1201.07 is hereby amended as follows. Language proposed to be
removed is stricken and language proposed to be added is underlined.

…

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Subd. 2. Zoning permits. A zoning permit shall be required for activities that do not require
building permits but for which it is necessary to determine compliance with zoning
requirements such as setbacks, impervious surface coverage, structure height, and the like.
Pursuant to M.S. § 15.99, an application for a zoning permit shall be approved or denied within
60 days from the date of its official and complete submission unless extended pursuant to
statute or a time waiver is granted by the applicant. Pursuant to M.S. § 15.99, the city staff is
hereby authorized to extend the 60 day time limit by a time period not to exceed 60 additional
days, provided written notice of such extension is provided to the applicant before the end of
the initial 60 day period. The permit shall expire within six months if the applicant has not
completed the project. Items requiring a zoning permit include the following:

CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE 626

a. Accessory buildings that do not require building permits.

b. Driveways.

c. Sport and tennis courts.

Page 91 of 110

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d. Retaining walls higher than three feet (no separate permit required when a building
permit is required for grading).

e. Above-ground fireplaces and cooking facilities, but not including portable appliances.

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f. Residential decks that do not require building permits, as well as patios, terraces,
sidewalks, steps, stoops, and other similar at-grade improvements.

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g. Playground equipment or systems occupying more than 64 square feet of ground area or
exceeding six feet in height.

h. Fences as regulated by § 1201.03 Subd. 2.f.

i. Temporary signs.

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j. Portable storage facilities not associated with a valid building permit and located on
property for more than 30 days in a 12-month period.

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k. Ground-mounted solar energy systems not requiring a building permit, consistent with §
1201.03 Subd. 23.

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l. Grading activities located within a bluff or shore impact zone, or on steep slopes,
involving the movement of 10 or more cubic yards of material. Grading activities shall meet the
requirements of City Code 1201.26, Subd. 7. A separate zoning permit shall not be required for
grading activities associated with a subdivision, mining or land reclamation interim use permit,
or building permit application.

…

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Section 3. City Code Section 1201.03 is hereby amended as follows. Language proposed to be
removed is stricken and language proposed to be added is underlined.

…

Subd. 8. Land reclamation.

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a. Land reclamation shall be permitted by conditional interim use permit in all districts as
regulated by § 1201.04 of this chapter. Depositing of 100 400 cubic yards or more of ﬁll on any
lot or parcel shall be considered land reclamation. Land reclamation shall not be interpreted as
the depositing of ﬁll from a building excavation on the same property. Land reclamation
associated with a subdivision or building permit application having a grading plan and haul
route approved by the City shall not be required to obtain an Interim Use Permit.

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b. The permit shall include, as a condition thereof, a ﬁnished grade plan which has
determined that the reclamation will not adversely aﬀect the adjacent land and as conditions
thereof shall regulate the type of ﬁll permitted, program for rodent control, plan for ﬁre control
and general maintenance of the site, controls of vehicular ingress and egress and for control of
material disbursed from wind or hauling of material to or from the site.

Subd. 9. Mining. The extraction of sand, gravel or other material from the land in the amount

Page 92 of 110

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of 400 cubic yards or more and removal thereof from the site shall be deﬁned as mining. In all
districts the conduct of mining shall be permitted only upon issuance of an conditional interim
use permit. The permit shall include, as a condition thereof, a plan for a ﬁnished grade and land
reclamation which will not adversely aﬀect the surrounding land or the development of the site
on which the mining is being conducted and the route of trucks moving to and from the site.
Mining associated with a subdivision or building permit application having a grading plan and
haul route approved by the City shall not be required to obtain an Interim Use Permit.

…

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Section 4: References. The City Clerk is authorized to correct any numeric references to the
requirements of this ordinance located elsewhere in the City Code that may have been altered
as a result of the amendments.
Section 5: Eﬀective Date. This Ordinance 626 shall take eﬀect upon publication in the City’s
oﬃcial newspaper.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this 8th day of
September, 2025.
__________________________

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JENNIFER LABADIE, MAYOR
ATTEST:

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__________________________

SANDIE THONE, CITY CLERK

Page 93 of 110

CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 25-83
A RESOLUTION APPROVING THE SUMMARY PUBLICATION FOR ORDINANCE 626 AMENDING
SHOREWOOD CITY CODE CHAPTER 1201 TO IMPLEMENT THE DIRECTION
OF THE COMPREHENSIVE PLAN RELATIVE TO GRADING & STEEP SLOPES REQUIREMENTS

WHEREAS, at a duly called meeting on September 8, 2025, the City Council of the City of Shorewood
adopted Ordinance No. 626 entitled “A RESOLUTION APPROVING THE SUMMARY PUBLICATION FOR
ORDINANCE 626 AMENDING SHOREWOOD CITY CODE CHAPTER 1201 TO IMPLEMENT THE DIRECTION
OF THE COMPREHENSIVE PLAN RELATIVE TO GRADING & STEEP SLOPES REQUIREMENTS”; and,
WHEREAS, Ordinance No. 626 amends City Code Chapter 1201; and,
WHEREAS, the amendments are proposed to implement the direction of the Comprehensive Plan relative
to grading and steep slopes requirements; and,
WHEREAS, Ordinance No. 626 is lengthy; and
WHEREAS, as authorized by Minnesota Statutes, Section 412.191, subd. 4, the City Council has
determined that publication of the title and summary of the ordinance will clearly inform the public of the
intent and effect of the ordinance.
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD:
1.

The City Council finds that the above title and summary of Ordinance No. 626 clearly
informs the public of the intent and effect of the Ordinance.

The City Clerk is directed to publish Ordinance No. 626 by title and summary, pursuant
to Minnesota Statutes, Section 412.191, Subdivision 4.

A full copy of the Ordinance is available at Shorewood City Hall during regular office hours and
on the city’s website.

ADOPTED by the Shorewood City Council on this 8th day of September, 2025.

Attest:
___________________________
Sandie Thone, City Clerk

__________________________
Jennifer Labadie, Mayor

Page 94 of 110

City Council Item
Title/Subject:
Meeting Date:
Prepared by:
Reviewed by:
Attachments:

Review of City Owned Properties
September 8, 2025
Jake Griffiths, Planning Director
Marc Nevinski, City Administrator
Inventory of City Owned Properties
5965 Grant St Map
24620 Smithtown Rd Map

Item
9A. 1.

Background
The City Council requested information regarding City owned properties and potential for
divestment.
Discussion
There are 71 City owned properties in the City of Shorewood, of which only two have the
potential for divestment. The majority of the City owned properties include parks, roadway
access, utility infrastructure, wetlands and public water bodies which do not currently have
divestment potential. An inventory of all City owned properties is attached for reference.
The two properties with divestment potential are located at 5965 Grant St and 24620
Smithtown Rd and are owned by the Economic Development Authority (EDA). A map of both
properties is attached for reference.
5965 Grant St
5965 Grant St was purchased by the EDA in 2019 for $240,000 and was originally acquired in
order to create a location for stormwater ponding to accommodate roadwork which previously
took place in the area. A single-family home previously existed on the site and was demolished
in order to accommodate the stormwater infrastructure. A building site remains on the
property where a home could be rebuilt if the property were sold in the future. That said, the
site is located in close proximity to Highway 7 and could also be used in the future to create
local roadway connections for existing properties when Highway 7 is improved in the future, or
achieve other land use related goals. Due to this reason, City staff would recommend holding
off on divestment of this property until a more solidified plan is in place for improvements on
Highway 7.
24620 Smithtown Rd
24620 Smithtown Rd was purchased by the EDA in 2011 for $131,000 and was acquired with
the thought that the property could be utilized as part of a larger redevelopment project in the
area of County Road 19 and Smithtown Rd. Since that time there has not been significant
redevelopment activity in the area, however, the site remains guided for medium density
housing and a 6-unit detached townhome development was recently approved by the City
Council for a property located two parcels to the east of the site. Divestment of this property

Page 95 of 110

for a medium density housing development is possible; however, it may make sense to hold off
at this time to see if development interest grows in the area as the 6-unit townhome project
moves forward.
Budget Considerations
There are no current budget considerations, however, potential proceeds from divestment of
EDA owned properties could lead to additional funds in the EDA’s budget.
Action Requested
The City Council is requested to review the attached inventory of City owned properties and
provide any feedback to City staff.

Page 96 of 110

Parcel ID
Address
3611723110023 19600 Waterford Pl
3611723130036 19605 Waterford Pl
2511723320006 20630 Manor Rd
3511723110009 20850 Radisson Rd
3411723310035 23335 Academy Ave
3311723110074 24200 Smithtown Rd
3311723130003 24620 Smithtown Rd
3211723110032 25925 Valleywood Ln
2611723410020 5115 St. Alban's Bay Rd
3311723220005 5425 Eureka Rd
3311723130012 5620 Co Rd No 19
3511723130038 5655 Merry Ln
3311723140046 5725 Country Club Rd
3311723140047 5735 Country Club Rd
3611723130040 5752 Covington Rd
3311723140048 5755 Country Club Rd
3611723130015 5755 Covington Rd
3411723420063 5905 Galpin Lake Rd
3411723310041 5965 Grant St
3211723440002 6000 Eureka Rd
3411723430022 6075 Chaska Rd
2511723240094 None assigned
2511723310034 None assigned
2511723320007 None assigned
2511723320028 None assigned
2511723320047 None assigned
2511723340023 None assigned
2511723430006 None assigned
2511723430066 None assigned
2511723440003 None assigned
2611723110019 None assigned
2611723140075 None assigned
2611723140088 None assigned
2911723440048 None assigned
3011723310007 None assigned
3011723320025 None assigned
3011723320026 None assigned
3011723330038 None assigned
3011723330040 None assigned
3011723440028 None assigned
3111723120014 None assigned
3111723140032 None assigned
3111723410034 None assigned
3111723430001 None assigned
3111723430004 None assigned
3211723110031 None assigned
3211723110039 None assigned
3211723110040 None assigned
3211723110041 None assigned
3211723130012 None assigned
3211723220037 None assigned
3211723230016 None assigned
3211723430060 None assigned
3211723440029 None assigned
3211723440077 None assigned
3311723210042 None assigned
3311723330047 None assigned
3411723330015 None assigned
3411723340008 None assigned
3411723340009 None assigned
3411723340031 None assigned
3411723430014 None assigned
3511723110008 None assigned
3511723140017 None assigned
3511723140022 None assigned
3511723340035 None assigned
3611723120058 None assigned
3611723130016 None assigned
3611723210027 None assigned
3611723430035 None assigned
3611723430041 None assigned

Description
Waterford Outlot, Stormwater Pond
Waterford Outlot, Public Utilities
Manor Park
Roadway Access
Park & Utility Facilities
Public Works Building
EDA Owned Property
Shorewood Acres Outlot, Wetland
Pond/body of water
Wetland
Gideon Glen Park
Christmas Lake Boat Launch
Pump House near SCEC
Shorewood Community & Events Center (SCEC)
Silver Lake Public Access
Badger Park & City Hall
Silverwood Park
Galpin Lake Access
EDA Owned Property
Freeman Park
Wetland
Public Utilities, Roadway Access
Body of water
Manor Park
Manor Park
Manor Park
Water Tower
Waterford 3rd Addition Outlot, Public Utilities
Body of water
Wetland/body of water
Roadway Access
Lake William
Fire Lane
Pond/body of water
Body of water
Body of water
Body of water
Enchanted Park Plat Outlot, Road Access
Enchanted Park Plat Outlot, Road Access
Road Access
Body of water
Wetland
Wetland Access Road
Wetland
Wetland
Valleywood Cir cul-de-sac
Wetland
Wetland
Wetland
Road Access
Wetland
Wetland
Shorewood Oaks Outlot
Trail Access to Freeman Park
Wetland (w/adjacent pond & access trail)
Wild Duck 2nd Outlot
Shorewood Ponds Outlot
Lake Linden Dr
Chaska Rd
Chaska Rd
Wetland
Mayflower Rd
Radisson Rd
Christmas Lake Pt Rd
Portion of Christmas Lake Pt
Wetland
Waterford 2nd Add Outlot
Silver Ridge Outlot
Pond/body of water
Wetland
Wetland

Divestment Possible (Y/N)
No
No
No
No
No
No
Yes
No
No
No
No
No
No
No
No
No
No
No
Yes
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No

Page 97 of 110

Hennepin County Property Map

Date: 8/28/2025

1:2,400
PARCEL ID: 3411723310041

Comments:

OWNER NAME: Shorewood Econ Dev Authority
PARCEL ADDRESS: 5965 Grant St,Shorewood MN 55331
PARCEL AREA: 0.98 acres, 42,847 sq ft
A-T-B: Abstract
SALE PRICE: $240,000
SALE DATE: 06/2019
SALE CODE: Excluded From Ratio Studies
ASSESSED 2024, PAYABLE 2025
PROPERTY TYPE: Residential
HOMESTEAD: Non-Homestead
MARKET VALUE: $0
TAX TOTAL: $0.00
ASSESSED 2025, PAYABLE 2026
PROPERTY TYPE: Residential
HOMESTEAD: Non-Homestead
MARKET VALUE: $0

This data (i) is furnished 'AS IS' with no
representation as to completeness or
accuracy; (ii) is furnished with no
warranty of any kind; and (iii) is not suitable
for legal, engineering or surveying purposes.
Hennepin County shall not be liable for any
damage, injury or loss resulting from this data.

Page 98 of 110

Hennepin County Property Map

Date: 8/28/2025

1:2,400
PARCEL ID: 3311723130003

Comments:

OWNER NAME: The Shorewood Econ Devel Aut
PARCEL ADDRESS: 24620 Smithtown Rd,Shorewood MN 55331
PARCEL AREA: 1.03 acres, 45,046 sq ft
A-T-B: Abstract
SALE PRICE: $131,000
SALE DATE: 09/2011
SALE CODE: Excluded From Ratio Studies
ASSESSED 2024, PAYABLE 2025
PROPERTY TYPE: Vacant Land-Residential
HOMESTEAD: Non-Homestead
MARKET VALUE: $0
TAX TOTAL: $0.00
ASSESSED 2025, PAYABLE 2026
PROPERTY TYPE: Vacant Land-Residential
HOMESTEAD: Non-Homestead
MARKET VALUE: $0

Page 99 of 110

September 8, 2025
City Council Meeting

Page 100 of 110

City of Shorewood
September 8, 2025
City Council Meeting
1.

Convene City Council Regular Meeting

Pledge of Allegiance
B. Roll Call
C. Review and Adopt Agenda
A.

Page 101 of 110

City of Shorewood
September 8, 2025
City Council Meeting
2.

Consent Agenda

City Council Work Session Minutes of August 25,
2025
B. City Council Regular Meeting Minutes of
August 25, 2025
C. Verified Claims List
D. Shorewood Community Center Attendant New
Hire
A.

Page 102 of 110

City of Shorewood
September 8, 2025
City Council Meeting
2.

Consent Agenda

Tree Removal Contract
F. Special Assessments Correction
G. Accept Donation from Minnesota
Transportation Alliance
E.

Page 103 of 110

City of Shorewood
September 8, 2025
City Council Meeting
3.

Matters from the Floor

No Council action will be taken.

Page 104 of 110

City of Shorewood
September 8, 2025
City Council Meeting
5.

Parks

A. Report by Commissioner Bahneman on
08-26-25 Park Commission Meeting

Page 105 of 110

City of Shorewood
September 8, 2025
City Council Meeting
6.

Planning

A. Report by Commissioner Ruoff on
08-19-25 Planning Commission Meeting

Page 106 of 110

City of Shorewood
September 8, 2025
City Council Meeting
6.

Planning

B. PUBLIC HEARING New Construction
Municipal Water Code Amendments
Location: City-Wide
Applicant: City of Shorewood

Page 107 of 110

City of Shorewood
September 8, 2025
City Council Meeting
6.

Planning

C. Cannabis Code Amendments
Location: City-Wide
Applicant: City of Shorewood

Page 108 of 110

City of Shorewood
September 8, 2025
City Council Meeting
6.

Planning

D. Grading & Steep Slopes Code
Amendments
Location: City-Wide
Applicant: City of Shorewood

Page 109 of 110

City of Shorewood
September 8, 2025
City Council Meeting
9.

Staff and Council Reports
A. Staff

1. Review of City Owned Properties
B. Mayor and City Council

Page 110 of 110

City of Shorewood
September 8, 2025
City Council Meeting
10.

Adjourn

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Agenda Watch · Aug 15, 2026

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Aug 15, 2026 Filed on the Docket
Aug 15, 2026 Full document archived — public record

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On the agenda: Shorewood meeting — Flock camera (Sep 8)

The agenda, word for word

Provenance

Record history

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