On the agenda: meeting — Flock camera (May 14)

John F. Fuentes
County Administrator/Controller
_________________
Todd J. Campbell
Deputy Administrator

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2
3
4
5

9:00
9:02
9:05
9:35
9:45

6

9:55

7

10:10

8
9

10:25
10:35

10
11
12

10:55
11:00
11:05

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18

11:20
11:25
11:30
11:35
11:40
11:45

CLINTON COUNTY
OFFICE OF

ADMINISTRATIVE SERVICES

Kate Rademacher
Finance Director
100 E. State Street, Suite 2100
St. Johns, Michigan 48879
(989) 224-5120 ▪ Fax: (989) 224-5102
www.clinton-county.org

WAYS AND MEANS COMMITTEE
MAY 14, 2026 AT 9:00 A.M.
CLINTON COUNTY COURTHOUSE
BOARD OF COMMISSIONERS ROOM
100 EAST STATE STREET, ST. JOHNS, MI 48879

CALL TO ORDER, ADDITIONS TO THE AGENDA
LIMITED PUBLIC COMMENTS (LIMIT OF 3 MINUTES PER SPEAKER)
AUDIT PRESENTATION (REHMANN ROBSON)
CLINTON COUNTY RESA CAREER EXPO UPDATE (PAT JACKSON)
SHERIFF (SEAN DUSH)
A. DONATION REQUEST
B. MDOT PERFORMANCE RESOLUTION FOR MUNICIPALITIES
CENTRAL DISPATCH (CHRIS COLLOM):
A. INTERLOCAL AGREEMENT BETWEEN CLINTON COUNTY AND EATON AREA AMBULANCE
B. DIGITAL PAGING – BUDGET AMENDMENT AND APPROVAL OF RFP
WASTE MANAGEMENT (KATE NEESE):
A. COUNTY’S STORAGE SHED DISPOSAL
B. RECYCLING AGREEMENT EXTENSION
PARKS & GREEN SPACE – A/E CONTRACT AWARD RECOMMENDATION (KYLE THORNTON)
FACILITY & FLEET SERVICES (ROB WOOTEN):
A. FAIRGROUNDS GRANT LETTER OF SUPPORT
B. JAIL REMODEL OWNERS REP RFP
C. APPROVAL TO REPLACE PATROL VEHICLE
SUMMER PROPERTY TAX RESOLUTION (ADMINISTRATION)
OPIOID SETTLEMENT FUNDS GRANT AWARDS - QUARTERLY REPORTS (ADMINISTRATION)
PLANNING AND ZONING:
A. PLANNING UPDATE
B. EXTENSION TO PLANNING CONSULTING AGREEMENT
HOST COMMUNITY AGREEMENT – WALKER ROAD (ADMINISTRATION)-DELETE FROM AGENDA
JUNE 2026 OPEN MEETINGS AND EVENTS CALENDAR (ADMINISTRATION)
ACCOUNTS PAYABLE INVOICES PAID TOTALS
COMMISSIONERS’ COMMENTS
ADMINISTRATOR’S REPORT
ANY OTHER BUSINESS

**MEETING STARTS PROMPTLY AT CALL TO ORDER TIME LISTED. AGENDA ITEM TIMES MAY VARY**

LINK to County YouTube Channel: https://www.youtube.com/@ClintonCounty-MI
PACKET INFORMATION IS CURRENT AS OF POSTING DATE. NOTE: ADDITIONAL INFORMATION MAY BE PRESENTED ON SCHEDULED
AGENDA ITEMS. AGENDA ITEMS MAY ALSO BE ADDED DUE TO BUSINESS NEEDS.

TO REQUEST ACCOMMODATIONS OR MATERIALS IN AN ALTERNATIVE FORMAT, PLEASE CONTACT ADMINISTRATIVE SERVICES AT 989-2245120 OR VIA EMAIL AT [email protected] NO LATER THAN 48 HOURS PRIOR TO THE MEETING.

3
John F. Fuentes
County Administrator/Controller
_________________
Todd J. Campbell
Deputy Administrator

CLINTON COUNTY
OFFICE OF

ADMINISTRATIVE SERVICES

TO:

Ways and Means Committee

FROM:

______________________________________
John F. Fuentes, County Administrator/Controller

Kate Rademacher
Finance Director
100 E. State Street, Suite 2100
St. Johns, Michigan 48879
(989) 224-5120 ▪ Fax: (989) 224-5102
www.clinton-county.org

SUBJECT: 2025 Audit
DATE:

May 2026

Doug Deeter, representative of the County’s independent auditor, Rehmann will be present to
review and discuss the final draft of the Clinton County 2025 Financial Statements and their audit
of these statements.
The 2025 audit opinion is expected to be unqualified, upon issuance. This opinion should be the
Board of Commissioners’ expectation of administration. This means the financial statements fairly
present the County’s financial position in accordance with accounting principles.
Suggested Action:
Move for the acceptance of the 2025 Financial Statements upon the issuance of the independent
auditor’s opinion.

1

Clinton County
Presentation of Audited Financial
Statements
December 31, 2025

Independent Auditors’ Report

• We have issued an unmodified opinion – financial
statements are fairly presented, in all material respects, in
conformity with Generally Accepted Accounting Principles

2

General Fund
Balance Sheet
(page 18)

3

General Fund

4

Revenues
(page 26)

Other revenue,
$4,554,329

Charges for services,
$2,583,842

Intergovernmental,
$3,627,206
Property taxes,
$23,083,261

General Fund

5

Expenditures
(page 26)

Other functions,
$1,801,204
Health and welfare,
$1,290,703
General government,
$9,791,871

Public safety, $10,554,255

General Fund

6

Fund Balance
(page 26)

5-year Trend
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$2021

2022

2023

2024

2025

MERS Pension Plan

7

Net Pension (Asset) Liability
(Page 96-97)

$6,000,000
$3,924,804

$4,000,000
$2,000,000

$653,304

$$(481,668)

$(2,000,000)
$(4,000,000)
$(6,000,000)
$(8,000,000)
$(10,000,000)
$(12,000,000)

$(8,684,855)
$(9,885,544)
2021

2022

2023

2024

2025

MERS Pension Plan

8

Required and Actual Contributions
(page 99)

$3,000,000

$2,400,000

$2,399,869

$2,500,000

$2,400,000

$2,400,000

$2,399,800

$2,000,000

$500,000

$-

2021

2022

2023
Required

$646,044

$419,352

$453,936

$731,400

$1,000,000

$980,796

$1,500,000

Actual

2024

2025

Retiree Health Benefits

9

Net OPEB Asset
(page 102-103)

$$(1,000,000)
$(2,000,000)
$(3,000,000)
$(4,000,000)
$(5,000,000)

$(4,871,099)

$(6,000,000)
$(7,000,000)

$(6,288,660)
$(6,758,315)

$(6,832,527)

$(8,000,000)
$(9,000,000)

$(8,511,350)
2021

2022

2023

2024

2025

Retiree Health Benefits

10

Required and Actual Contributions
(page 104)

$400,000
$351,242

$336,684

$350,000
$300,000

$238,512

$250,000
$200,000

$174,065
$138,786

$150,000

$-

2021

2022

2023
Required

Actual

$-

$-

$-

$13,168

$50,000

$13,563

$100,000

2024

2025

Thank you for selecting Rehmann!

11

CLINTON COUNTY RESA​
1013 South U.S. 27, Suite A ∙ St. Johns, Michigan 48879-2423
Phone: 989-224 -6831 ∙ FAX: 989-224-9574
www.ccresa.org

4

Commissioners,
The following is a snapshot of the CCRESA Career Expo 2025. I plan to be at an upcoming meeting where I can provide
additional information as well as answer questions you may have.
Career Expo 2025
-187 vendors (participants) in both inside and outside spaces at DeWitt High School
-Approximately 1,600 Clinton County students in attendance
-Approximately 150 accompanying school personnel (Board members, administrators, teachers, counselors and parents)
as well as other guests
-Event sponsors:
-AIS
-Biggby Coffee
-Clinton County
-Clinton County Catalyst
-CCRESA
-DeWitt Public Schools
-Mainstreet Cafe
-MI Department of Transportation
-Michigan Regional Council of Carpenters
-MIStem
-St. Johns Rotary
-University of Michigan Health-Sparrow
The County’s long history of Expo support is greatly appreciated and is a beautiful indication of your support of the
county’s school districts and students. I am hoping for your continued support.
Thank you,
-pat

Patricia Keilen Jackson
Clinton County RESA
Career Education Consultant

It is the policy of the Clinton County Regional Educational Service Agency (RESA) that no discriminatory practices based on sex (including sexual orientation and gender
identity), race, religion, color, age, national origin, disability, height, weight, marital status, political affiliations and beliefs, or any other status covered by federal, state
or local law be allowed in providing instructional opportunities, programs, services, job placement assistance, employment or in policies governing student conduct
and attendance. Any person suspecting a discriminatory practice should contact the Special Education Director, 1013 South US-27, St. Johns, MI 48879, email
[email protected], or call 989-224-6831.

John F. Fuentes
County Administrator/Controller
_________________
Todd J. Campbell
Deputy Administrator

CLINTON COUNTY
OFFICE OF

ADMINISTRATIVE SERVICES

TO:

Ways and Means Committee

FROM:

_____________________________
John Fuentes, County Administrator/Controller

Kate Rademacher
Finance Director

5A

100 E. State Street, Suite 2100
St. Johns, Michigan 48879
(989) 224-5120 ▪ Fax: (989) 224-5102
www.clinton-county.org

SUBJECT: Sheriff’s Request to Accept Donation
DATE:

May 2026

On April 17, 2026 the Sheriff Office received an unsolicited donation in the amount of ten thousand
and no/100 dollars ($10,000) from a previous donor. The donor expressed enthusiasm for the new
Watertown Township Satellite Office and provided the contribution for equipment needs that are
associated with the space as the project moves forward.
The Board of Commissioners is being asked to recommend approval of this donation in accordance
with section 6.4.3 of the Clinton County Donations Policy.
Suggested Action:
Recommend approval and acceptance of the $10,000 donation to the Sheriff’s Office for
equipment to be used at the Watertown Township Satellite Office space.

5B
John F. Fuentes
County Administrator/Controller
_________________
Todd J. Campbell
Deputy Administrator

CLINTON COUNTY
OFFICE OF

ADMINISTRATIVE SERVICES

TO:

Ways and Means Committee

FROM:

_____________________________
John Fuentes, County Administrator/Controller

Kate Rademacher
Finance Director
100 E. State Street, Suite 2100
St. Johns, Michigan 48879
(989) 224-5120 ▪ Fax: (989) 224-5102
www.clinton-county.org

SUBJECT: MDOT Performance Resolution for Municipalities
DATE:

May 2026

The purchase and installation of ten (10) Flock cameras was authorized by the Board of
Commissioners at its April meeting.
The Michigan Department of Transportation (MDOT) requires adoption of the attached Performance
Resolution for Municipalities to permit installation of the Flock cameras within MDOT’s right-of-way.
Suggested Action:
Recommend adoption of the attached Performance Resolution for Municipalities, as required by
MDOT, for the installation of Flock cameras within MDOT’s right-of-way.

CLINTON COUNTY
CENTRAL DISPATCH

6A

Director Christine Collom
100 E. State Street, Suite 1400
St. Johns, Michigan 48879
Telephone: (989) 224-5109 • Fax: (989) 224-3758

TO:
FROM:
DATE:
RE:
Service

CLINTON COUNTY BOARD OF COMMISSIONERS
Christine Collom, Director
Clinton County Central Dispatch
May 6, 2026
Interlocal Agreement between Clinton County and Eaton Area Ambulance

BACKGROUND

Central Dispatch is requesting the Board of Commissioners’ consideration and approval of an
Interlocal Agreement between Clinton County and Eaton Area Ambulance Service (EAAS).
In 2025, four municipalities entered into an agreement for EAAS to provide emergency medical
services. EAAS utilizes a records management system capable of interfacing with Central
Dispatch’s computer-aided dispatch (CAD) system. This interface will allow for the efficient
transfer of CAD data, including response times and critical information obtained during 911
calls.
Central Dispatch requested the Clinton County IT Department review this integration. Following
a thorough evaluation and vetting process, the IT Department has provided its support for the
project.
EAAS has agreed to assume all costs associated with both the implementation and ongoing
maintenance of the interface software. Central Dispatch does not fund records management
systems for police, fire, or EMS agencies. Consistent with this practice, Central Dispatch will
invoice EAAS for all startup and recurring costs for as long as EAAS operates within Clinton
County and utilizes the interface.
ACTION REQUEST

Move to approve the Interlocal Agreement between Clinton County and Eaton Area Ambulance
Service and for Clinton County Administrator to sign the agreement on behalf of the Clinton
County Board of Commissioners.

First to respond, first on scene, first to assist

INTERLOCAL AGREEMENT
CLINTON COUNTY AND EATON AREA AMBULANCE SERVICE

This Agreement is entered into by and between, Clinton County ("Hosting Agency") and
Eaton Area Ambulance Service ("Participating Agency") on __________________, 2026.
Collectively referred to as "the Parties."
1. PURPOSE
The purpose of this Agreement is to establish the terms under which the Participating
Agency will utilize the HealthEMS interface to connect to the Hosting Agency’s CAD
System (Central Square’s ONESolution computer aided dispatch (CAD) System, and to
define responsibilities for payment, use, and ongoing support.
2. SOFTWARE INTERFACE
The Hosting Agency shall purchase the HealthEMS interface from the CAD vendor on
behalf of the Participating Agency for the purpose of enabling connectivity to the
Hosting Agency’s system. The Participating Agency shall be responsible for all costs
associated with the purchase, implementation, and ongoing use of the interface.
The Hosting Agency agrees to allow connectivity to its System for this purpose, subject
to the terms of this Agreement. The system is specified and identified as:
System/Software Name: OneSolution Computer Aided Dispatch (CAD)
Vendor: Central Square
Interface Description: OneSolution CAD/HealthEMS Interface
3. COSTS AND PAYMENT RESPONSIBILITY
The Participating Agency shall be solely responsible for all costs associated with the
interface, which will be invoiced to the Participating Agency on an annual basis.
Costs include but not limited to:
• Initial purchase and implementation
• Licensing fees
• Maintenance and support fees
• Subscription or recurring costs
• Vendor-related expenses
• Any upgrades or required enhancements

H:EMS/EAAS COMMUNICATION/ EAA INTERLOCAL AGREEMENT FINAL
SENT TO EAAS 4 23 2026 FOR REVIEW

INTERLOCAL AGREEMENT
CLINTON COUNTY AND EATON AREA AMBULANCE SERVICE
The Hosting Agency may coordinate with the vendor on behalf of the Participating
Agency; however, all such costs shall be reimbursed by the Participating Agency.
Payment terms:
• Invoices shall be paid within sixty days (60) days of receipt
• Failure to remit payment may result in suspension of access
4. DEFAULT, TERMINATION, AND CONTINUING OBLIGATION
In the event the Participating Agency defaults on payment obligations, discontinues use
of the interface, or otherwise terminates participation for any reason, the Participating
Agency shall remain financially responsible for all costs associated with the interface
until all current obligations are satisfied, services are cancelled or not renewed resulting
in no financial obligation to the Hosting Agency. This includes all initial, recurring, and
outstanding expenses incurred or obligated by the Hosting Agency, including vendor
fees, maintenance, and support costs, for the duration of any applicable contract term.
The Participating Agency agrees to reimburse the Hosting Agency in full for any such
costs, and this obligation shall survive termination of this Agreement.
5. SYSTEM ACCESS AND USE
• Access to the Hosting Agency’s system is limited to authorized users of the
Participating Agency
• The Participating Agency agrees to comply with all applicable policies, procedures, and
security requirements required by the Hosting Agency.
• The Hosting Agency reserves the right to suspend access for non-payment, misuse, or
violations of applicable policies, procedures and security requirements.
6. DATA RESPONSIBILITY
• Each Party retains ownership of its own data
• The Participating Agency is responsible for the accuracy and integrity of its data
• Both Parties agree to comply with applicable state and federal data security
requirements (including CJIS, if applicable)
7. LIABILITY
Each Party shall be responsible for its own acts and omissions and those of its
employees and agents. Nothing in this Agreement shall be construed as a waiver of
governmental immunity or other protections provided by law.

H:EMS/EAAS COMMUNICATION/ EAA INTERLOCAL AGREEMENT FINAL
SENT TO EAAS 4 23 2026 FOR REVIEW

INTERLOCAL AGREEMENT
CLINTON COUNTY AND EATON AREA AMBULANCE SERVICE
8. TERM AND TERMINATION
• This Agreement shall become effective upon the execution by both parties.
• This Agreement shall remain in effect until terminated by either Party with sixty (60)
days written notice.
Termination does not relieve the Participating Agency of financial obligations outlined in
Section 4.
9. SOFTWARE CHANGES NOTIFICATION AND COST RESPONSIBILITY
In the event the Hosting Agency elects to modify, replace, or upgrade its primary
software system or associated interface(s), the Hosting Agency shall provide reasonable
advance written notice to the Participating Agency. The Participating Agency
acknowledges that such changes may require modifications to, or replacement of, the
existing interface or related services. Any and all costs associated with such changes,
including but not limited to interface development, implementation, licensing,
maintenance, and ongoing service fees, shall be the sole responsibility of the
Participating Agency.
10. AMENDMENTS
This Agreement may be modified only by written agreement signed by both Parties.
11. ENTIRE AGREEMENT
This document constitutes the entire agreement between the Parties regarding this
subject matter.
12. SIGNATURES
[Hosting Agency Name]
Clinton County
By: ___________________________
Name/Title: ____________________
Date: _________________________
[Participating Agency Name]
Eaton Area Ambulance Service
By: ___________________________
Name/Title: ____________________
Date: _________________________

H:EMS/EAAS COMMUNICATION/ EAA INTERLOCAL AGREEMENT FINAL
SENT TO EAAS 4 23 2026 FOR REVIEW

6B
CLINTON COUNTY E 9-1-1
CENTRAL DISPATCH
Director Christine Collom
100 E. State St. Suite 1400
St. Johns, MI 48879

TO:
FROM:
DATE:
RE:

Clinton County Board of Commissioners
Christine Collom, Director
Clinton County Central Dispatch
May 6, 2026
VHF to Digital Paging Project

BACKGROUND

Central Dispatch is requesting the Board of Commissioners’ consideration and approval of two
items to move forward with digital paging: an increase to the previously approved budget
amount, and approval to proceed with the Request for Proposal for the digital paging system.
These updates will enhance system reliability, expand coverage across the service area, and
improve interoperability with fire, rescue, and EMS agencies with jurisdiction within Clinton
County.
The Board of Commissioners previously approved the Central Dispatch capital improvement
request in the amount of $260,000 to transition from the legacy VHF paging system to digital
paging on the Michigan Public Safety Communications System (MPSCS). The original budget
estimate was based on prevailing market pricing during the 2026 budget cycle. Since that time,
updated vendor pricing has resulted in an increase in per-unit costs due to revised manufacturer
pricing and the continued inclusion of tariff-related charges. Currently, these additional costs
remain in effect.
Based on current pricing, an additional $80,000 is required to fully fund the project as originally
approved and ensure successful implementation of the digital paging system. The Central
Dispatch fund balance has sufficient funds to support the additional request.
In addition to the funding adjustment, Central Dispatch is seeking approval to release the
Request for Proposal for the digital paging system.
Action Request
Move to approve the budget amendment increasing the capital improve funding for the VHF to
Digital Paging Project by $80,000, and to authorize the release of the Request for Proposal for
the digital paging system.

S:FIRE EQUIPMENT/DIGITAL FIRE PAGING 2026

REQUEST FOR PROPOSAL
CLINTON COUNTY
DIGITAL PAGING PROJECT
Issue Date:
Proposals Due:
S/Fire Equipment/digital paging rf;

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CLINTON COUNTY E 9-1-1
CENTRAL DISPATCH
Director Christine Collom
100 E. State Street, Suite 1400
St. Johns, Michigan 48879
Telephone: (989) 224-5109 • Fax: (989) 224-3758

[DATE]
To Whom It May Concern:
Clinton County is seeking qualified companies with demonstrated expertise in digital fire paging
systems that are compatible with the Michigan Public Safety Communications System. (MPSCS).
Interested firms are invited to submit a Request for Proposal (RFP) for consideration in the selection
process.
Proposers should review Section 1.2 and Attachment #2 for detailed information regarding the
project timeline and key milestones
Interviews may occur and selected firms should send the representative that will be the primary
contact person with Clinton County, with any other significant members of the consultant team.
Please direct any inquiries to:
Christine Collom, 911 Director
[email protected]
Subject line: DIGITAL PAGING PROJECT

S/Fire Equipment/digital paging rf;

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Section #1
1.1

Statement of Purpose and General Instructions:
It is the intention of Clinton County Central Dispatch (hereinafter shall be referred to as
“Customer”) to procure from the Supplier, a turnkey solution that includes configuration,
implementation, and long-term support of a digital paging solution utilizing Unication G4
Pager and G5 Pager devices operating on the Michigan Public Safety Communications
Systems.
Recipients of the Request for the Proposal (RFP) (hereinafter shall be referred to as
“Supplier”).
It is the Customer’s practice to seek and purchase suitable, available products and services
at the lowest overall costs. While cost is a factor in any contract award, it is not the only
factor and may not be the determining factor.
Supplier shall analyze and respond to all sections of the RFP, from Section 2 through the
appendices and attachments, and provide sufficient information and product prototypes (if
necessary) to allow Customer to evaluate the proposal. A written response is required, if the
Supplier is unable to fulfill any section in the RFP. Please document responses on
Attachment #5, additional pages may be used to thoroughly explain any non-compliances,
and suggested alternatives.
Supplier shall also furnish all information as requested and complete all forms according to
the section instructions. Any deviations or exceptions to Customer’s requirements are to be
clearly noted in the Supplier’s response. Incomplete proposals, or proposals which do not
comply with Customer’s stated requirements, may be eliminated from the purchase decision
at Customer’s discretion.
Customer shall incur no obligation or liability whatsoever to anyone by reason of issuance of
the RFP or action by anyone relative thereto.
Supplier, by submitting its proposal, agrees that any costs incurred by the Supplier in
responding to this RFP, or in support of activities associated with this RFP, are to be borne
by Supplier and shall not be billed to Customer.

1.2

Proposal Schedule
1.
Supplier shall advise Customer via email of its intention to submit proposal no later
than [DATE] [TIME]
2.
Questions regarding the RFP shall be received no later than [DATE][COB]
3.
Proposals shall be received in the Administrator’s Office no later than [DATE][TIME]
4.
The proposals will be opened publicly at [DATE] [TIME]
in the Board of Commissioners Room located on the
second floor of the Clinton County Courthouse (100 E. State Street, St. Johns, MI
48879).

S/Fire Equipment/digital paging rf;

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Supplier Inquiries and Clarifications:
Each Supplier has an obligation to ask any questions and/or clarify any issue, which they do
not fully understand, or which may be interpreted in more than one way. Customer will
make every attempt to answer all questions from each Supplier. Questions shall be
submitted via email no later than [DATE][close of business]
Questions and answers will be recorded and made available in the form of an addendum to
this RFP no later than [DATE][close of business]
Questions are to be submitted via email to:
Ms. Christine Collom, 911 Director
Email: [email protected]
Subject Line: DIGITAL PAGING PROJECT
Supplier has an obligation to explain and clarify all conditions imposed on or included in
their responses to this RFP. Responses shall be sealed and submitted in five (5) copies. One
copy of the proposal shall be clearly marked “Master Copy”. If the proposal is accepted, the
master copy will provide the basis for resolving any discrepancies. Proposals may be
modified after submission by withdrawal in writing and resubmission prior to the stated due
date. Modifications offered in any other manner shall not be considered.
Proposal Due Date:
All sealed proposals are due no later than 2:00 p.m. EST. on [DATE]. The proposals shall be
clearly marked DIGITAL PAGING PROJECT and be delivered to:
Clinton County Administration
Attn: Mr. John Fuentes, County Administrator/Controller
100 E. State St., Ste.2100
St. Johns, MI 48879
It will be the responsibility of the Supplier that the proposal submitted is received in a timely
and proper manner. Proposals submitted after the deadline of [DATE] will be considered
late and shall not be considered.
Proposal Review:
Received proposals will be publicly opened by the Customer on [DATE] [TIME]. on the second
floor, Board of Commissioner’s room.
Upon evaluation of the proposals, the Customer will notify the Suppliers who submit proposals
as to the status of the County’s selection of a Supplier. Clinton County reserves the right to accept
or reject any or all proposals, and the right to waive any formal defects in proposals when
deemed in the best interest of Clinton County. Clinton County reserves the right to accept a
proposal higher in price than the lowest proposal and to negotiate with any respondent
concerning matters which Clinton County determines require clarification or changes not in
conformity with the specific requirements set forth herein. A final selection by the Customer is
expected to be made no later than [date] pending final approval of the Clinton County Board of
Commissioners.

S/Fire Equipment/digital paging rf;

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1.3

Proposal Expiration:
Supplier shall indicate expiration date for pricing in any proposal submitted. Expiration
date shall not be less than 180 days from the Proposal Due Date indicated in Section 1.2
“Proposal Due Date”.

1.4

Compliance of Proposal
Proposals shall be signed as set forth in Attachment #3 “Certifications and Assurances,” by a
duly authorized representative of Supplier. An unsigned proposal may be rejected. An
agent of Supplier may sign a proposal only if that person is authorized to sign contracts on
behalf of Supplier.

1.5

Review Criteria/Rejection of Proposals
Supplier understands that Customer will review all proposals with weight to the following
seven (7) major elements: Proposals will be evaluated based on:
1. Compatibility with MPSCS and existing systems
2. Project Management and Implementation
3. Initial Setup and Programming
4. Ongoing Support (Services and Costs)
5. Warranty Terms and associated costs
6. Pricing and Equipment
7. Vendor experience and past performance
The Customer reserves the right to accept or reject any or all proposals, and the right to
waive any formal defects in proposals when deemed in the best interest of the Customer.
The Customer reserves the right to accept a proposal higher in price than the lowest
proposal and to negotiate with any respondent concerning matters which the Customer
determines require clarification or changes not in conformity with the specific requirements
set forth herein.

1.6

1.7

1.8

Product/Services Qualification
During the time Customer is evaluating the proposals, Supplier(s) or its authorized
representative should be prepared to demonstrate, at Customer’s request, that the
proposed objectives and requirements can be met or exceeded on all aspects of the
proposed Products and Service. The County reserves the right to request additional
information, which may be deemed necessary to fairly compare proposals.
Disposition of Proposals
All information submitted in response to this RFP will become the property of Customer and
may be returned only at the option of Customer and at the expense of the Supplier. In any
case, one copy shall be retained by Customer for official files. Successful and unsuccessful
Suppliers will be notified. In any case, Customer is not obligated to detail any of the results
of the evaluation.
Compliance with Law
All goods or equipment shall comply with all applicable Federal, State, and local laws related
thereto including all safety related items as required by the Federal Occupational Safety and
Health Act (OSHA). The Supplier shall defend actions or claims brought and hold harmless
the County from loss, cost, or damage by reason of actual or alleged violations of Federal,
State, or local law in the design or manufacturing of equipment and/or material.

S/Fire Equipment/digital paging rf;

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1.9

1.10

1.11

Assignment of Contract
The selected Supplier shall not assign, convey, sublet, or otherwise dispose of any contract
resulting from this RFP, or right, title or interest in any form, without previous consent in
writing from the County endorsed on or attached in the contract.
Default Provision
In case of default by the Supplier or contractor, the County of Clinton may procure the
products or services from other sources and hold the Supplier or contractor responsible for
any excess costs occasioned or incurred thereby.
Non-Collusion Affidavit, Non-Discrimination Clause and Hold Harmless Statement
All Suppliers are required to complete Attachments 3 through 5 and include the completed
attachments in the proposal. The person signing the attachments shall be an authorized
party as required in Section 1.5.

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SECTION #2
DIGITAL PAGING
SPECIFICATIONS
Overview
It is the Customer’s intent to purchase approximately 300 digital pagers that supports P25
standards and accessories for 20 fire, rescue, and EMS agencies. The selected vendor shall provide
a complete turnkey solution that includes
• Equipment procurement (G4 and/or G5 pagers and accessories)
• System design and programming for MPSCS compatibility
• Integration with dispatch console and alerting workflows
• Implementation and deployment services
• End-user and administrator training
• Ongoing maintenance and technical support
Customer reserves the right to modify the equipment numbers prior to finalization of the
contract.
2.1

Equipment:

• Unication G4 Pager (single-band 700/800 MHz)
• Unication G5 Pager (dual-band: VHF + 700/800 MHz or UHF + 700/800 MHz)
Include:
• Chargers USB-C Model
• Charger with Amplifier
• Spare batteries
• Belt Clip
• Programming cables/software
• Warranty
Warranty: Warranty requirements Unlimited plan for a minimum of 5 years, from date of
customer acceptance or beneficial use. The first year after acceptance, the Supplier must
provide parts and labor for a period of one year and must replace any parts which become
broken or defective, except by reason of accident, proven misuse, or any casualty, during such
period, including any operational malfunctions. Any cost incurred for the first year must be
directly invoiced to the Supplier.
2.2

System Configuration:

Vendor shall:
• Configure pagers for operation on the Michigan Public Safety Communications System
• Program talkgroups, alert tones, and dispatch audio profiles
• Ensure compatibility with existing dispatch consoles (MCC7500)
• P25 Phase I/II trunked operation
• Two-tone paging (if applicable via VHF simulcast or legacy systems)
• Provide selective alerting by department or station

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•
•
•
2.3

Configure primary and failover paging talkgroups to ensure immediate retransmission
capability without requiring the end-user action or device reconfiguration during paging
transition.
Coordinate with MPSCS system administrators as required
Ensure all devices are fully programmed, tested, and verified for proper operations across
both primary and failover paging talkgroups prior to issuance.
Coverage Validation:

Vendor shall provide:
• Coverage analysis specific to Clinton County
• Identification of any coverage gaps or limitations
• Recommendations for mitigation (if applicable)
Optional (if required by County):
• On-site testing and validation
Implementation:

2.4

Vendor shall provide a detailed implementation plan including:
• Project timeline and milestones
• Pager programming and deployment schedule
• Coordination with County stakeholders
• System testing and acceptance procedures
Implementation must minimize disruption to ongoing emergency operations.
2.5

System Adjustments
The Supplier must make all necessary adjustments to this system, not required by reason of
accident, misuse, or any casualty, at the vendor’s expense for a period of one year from the
date of installation.

2.6

Training:

Vendor shall provide comprehensive training that includes:
Telecommunicator Training
• Alert activation procedures
• Talkgroup selection and paging workflows
• Troubleshooting common issues
• If the Vendor does not provide this training, trainer recommendations will be accepted.
End-User Training
• Train the Trainer Course requested for up to 30-students
Administrator Training
•
•

Pager programming and profile management
Fleet management best practices

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Training deliverables to include the following for each department:
•
•
•
2.7

2.8

2.9

Written materials/manuals
Quick reference guides
Optional recorded training sessions

Ongoing Support and Maintenance
• Technical Support (remote and/or onsite)
• Firmware updates and upgrade support
• Repair Services and turnaround timelines
• Availability of loaner units during repairs
Include: Warranty Details
•
•
•
•
•
•

Vendor Qualifications
Experience implementing Unication G4 Pager and Unication G5 Pager solutions
Must have experience working with the Michigan Public Safety Communications System
Knowledge of P25 trunked radio systems
Successful deployments with comparable public safety agencies
Ability to provide ongoing support
Must be CJIS compliant, if applicable
Sales Tax
Sales tax is not to be included in unit pricing. A tax-exempt certificate/number will
be provided to the selected supplier.

2.8

Payment Terms
Payments will be distributed 50%-25%-25%. 50% will be issued once a contract is agreed
upon and executed between the supplier and customer. 25% will be paid when the
equipment is delivered, the final 25% will be paid when the project is completed, and the
Customer is satisfied with the installation and officially accepts the project as complete.

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SECTION #3
MULTI-AGENCY COORDINATION, PROGRAMMING AND IMPLEMENTATION
The Vendor shall provide comprehensive coordination, programming, and implementation services
to support deployment of paging devices across multiple fire and rescue agencies within Clinton
County. The project is expected to include approximately 12 or more agencies, each with unique
Operational, alerting and talkgroup requirements.
Vendors demonstrate the ability to manage a multi-agency environment while maintaining
system standardization, consistency and reliability.
3.1

Project Management & Coordination

The Vendor shall:
•
•

•

3.2

Assign a dedicated Project Manager as the single point of contact for Clinton County
Assist in the development implementation plan that includes:
• Agency onboarding schedule
• Programming timelines
• Deployment phases (pilot, staged rollout, full deployment)
Coordinate directly with:
• Clinton County Central Dispatch
• Individual fire/EMS agencies
• Michigan Public Safety Communications System (MPSCS) administrators, as required
Pager Programming and Standardization

The Vendor shall:
•

•

•

Program all devices, including:
• Talkgroups
• Alert profiles (tones, vibration, priority settings)
• Zone/channel layouts
• Scan lists and monitoring configurations
Support both:
• Countywide standard configurations
• Agency-specific configurations where operationally required
Configuration:
• Configure paging devices to support primary and failover paging talkgroups such that

alerting is consistent across both paths, with no requirement for end-user action, mode
change, or manual intervention during paging transitions.

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3.3

Agency Coordination Requirements

The Vendor shall:
•

•
•
•

3.4

Coordinate with the Customer for agency-specific needs assessments to identify:
• Alerting requirements
• Talkgroup usage
• Operational preferences
Facilitate coordination meetings or workshops with participating agencies
Ensure alignment between agency expectations and County standards
Identify and resolve:
• Alerting inconsistencies
• Coverage concerns
Deployment & Installation

The Vendor shall:
•
•

•

•

3.5

Coordinate and schedule pager distribution and deployment across all participating agencies
Provide on-site or coordinated delivery for:
• Pager Issuance
• Initial setup and verification
Support a phased rollout approach, which may include:
• Pilot group deployment
• Incremental agency onboarding
• Full system implementation
Ensure all devices are:
• Fully programmed
• Tested prior to issuance
• Verified for proper operation on the Michigan Public Safety Communications System
on both primary and failover paging talkgroups prior to issuance.
Testing & Acceptance

The Vendor shall:
•

•

•

Conduct functional testing for each agency, including:
• Alert activation
• Talkgroup reception
• Audio quality
Support real-world testing scenarios, including:
• Dispatch-initiated paging
• Multi-agency incidents
• Validate failover paging functionality, including successful alert delivery via primary
and secondary paging talkgroups
Provide a formal acceptance process, including:

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•
•
3.5

Agency sign-off
County-level final acceptance (Central Dispatch)

Documentation

The Vendor shall provide:
•
•
•

Deployment schedule and completion report
Inventory and assignment of all units
Troubleshooting and support documentation

The Customer shall provide:
•
•
•
3.6

Contact lists for all participating agencies
A copy of the templates for each agency
Inventory list that identifies the model and number of units
Post Implementation Support

Following deployment, the Vendor shall:
•

•

Provide support for:
• Programming updates
• Additional/removal of agencies and users
• System changes
Offer a clear process for:
• Submitting programming change request
• Submitting trouble tickets

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SECTION #4
Supplier Response and Unit Cost Information
4.1

4.2

4.3
4.4

4.5

4.6
4.7

Completeness of Proposal
Each proposal shall provide a clear, concise delineation of Supplier’s capabilities to satisfy
the requirements of the RFP. Emphasis in each proposal shall be on completeness and
clarity of content. To expedite the evaluation of proposals, it is mandatory that Supplier
follow the instructions contained herein.
Failure to comply with any or all the RFP mandatory requirements may subject the proposal
to rejection. The mandatory submissions are not the sole requirement of the RFP. All
conditions and requirements throughout this RFP are considered binding. Customer will be
the final authority in determining the responsiveness of a proposal.
Proposal Expiration
Supplier shall indicate expiration date for pricing in any proposal submitted. Expiration date
shall not be less than 180 days from the Proposal Due date. However, quoted unit prices
shall be guaranteed for one year from date of Customer acceptance, plus freight and
installation of in any quantity.
Manufacturing Lead Time, Delivery, and Installation
Each proposal shall contain the Supplier’s expected times for Manufacturing, Delivery, and
Installation of proposed equipment.
Inclusive Unit Cost Information
Supplier’s proposal shall be inclusive of all costs including delivery and installation as defined
in Section 2. Failure to provide this information may cause Supplier’s proposal to be
eliminated from the decision. All costs listed include specified material, warranty, freight
and installation; any additional costs shall be listed.
Supplier Response
In addition to completion of the forms contained in this RFP, the Supplier’s response is to be
returned in a format that follows the RFP section by section stating the Supplier is
compliant, non-compliant or not applicable (N/A for sections in which compliance/noncompliance is not an appropriate response). (Attachment 5)
Additional Services
Please list the additional services your company can provide for this project and detail what
the related charges for those services are.
Service and Parts
Suppliers shall be prepared to submit evidence to the County, in addition to that required in
this RFP that qualified personnel and adequate parts inventory are available to maintain all
equipment specified in this RFP in effective operation.

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ATTACHMENT #1
Owner:
Project Name:

Clinton County
Clinton County Central Dispatch
DIGITAL PAGING PROJECT

Response Format: Customer wishes to have the proposal submitted in the following format:
1. Cover Letter
2. List of authorized individuals that includes name, email address, and telephone
number.
3. Bid Documents: Including RFP, appendixes, signature pages, test certifications
and any additional information you would like the Customer to consider. (Maximum
one page)
4. Full Specifications on proposed equipment
5. Itemized Quotations and Total Bid Price
6. Line by Line Compliance Response
7. Payment policy and schedule if different than listed in Section 2.3
8. References- List of three (3) references from similar installations completed in the
past five (5) years. Include contact name, email, and telephone number.
9. Warranty-Five (5) year minimum per Section 2. Warranty Terms must be included in
the proposal.

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ATTACHMENT #2
SCHEDULE OF ACTIVITIES
The following schedule has been established by Clinton County Central Dispatch for the DIGITAL
PAGING PROJECT.
Section 1.2
[DATE]
[DATE]
[DATE]
[DATE]
[DATE]
[DATE]
[DATE]

E-Mail the Digital Request for Proposal to invited firms
Deadline for receiving questions regarding the RFP
County’s response in the form of an addendum to questions
Proposals due in the Administrator’s Office
Public opening of proposals
Notify firm(s) of interview dates, if applicable
Notification of suppliers not chosen for the project

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ATTACHMENT #3
CERTIFICATIONS AND ASSURANCES

Firm Name:
The Supplier makes the following statement of assurances as a required element of the bid to which
it is attached, understanding that the truthfulness of the facts affirmed here and the continuing
compliance with these requirements are conditions precedent to the award or continuation of the
related contract(s):
1. The prices and/or data have been determined independently, without consultation,
communication, or agreement with other bidders for the purpose of restricting competition.
However, Supplier may freely join with other persons or organizations for the purpose of
presenting a single bid.
2. The attached bid is a firm offer for a period of one hundred eighty (180) days from the proposal
due date, and it may be accepted by Clinton County without further negotiation (except where
obviously required by lack of certainty in key terms) at any time within the one hundred eighty
(180) day period.
3. Supplier understands that Clinton County will not reimburse Supplier for any costs incurred in the
preparation of this bid. All bids become the property of Clinton County, and Supplier claim no
proprietary right to the ideas, writings, items, or samples, unless so stated in this bid.
4. Unless otherwise required by law, the prices and/or cost data which have been submitted have
not been knowingly disclosed by the bidder and will not knowingly be disclosed by him/her prior
to opening, either directly or indirectly to any other bidder or to any competitor.
5. No attempt has been made or will be made by the bidder to induce any other person or firm to
submit or not to submit a bid for the purpose of restricting competition.
6. Supplier agrees that submission of the attached bid constitutes acceptance of the solicitation
contents.
7. Supplier acknowledges communication of any kind regarding the RFP directed to parties other
than the identified contact person may result in disqualification of Supplier’s proposal.
8. Supplier warrants that no conflict of interest knowingly exists for any member of the project team
that contributed to this bid or prospective contract.
9. Supplier shall procure and maintain Workers’ Compensation Insurance, including Employer’s
Liability Coverage, in accordance with all applicable statutes of the State of Michigan during the
duration of this prospective contract.

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10. Supplier shall procure and maintain Professional Liability Insurance (errors and omissions) shall
be maintained during the life of this contract with limits of liability of not less than $1,000,000
per claim.
11. Supplier shall procure and maintain Comprehensive General Liability Insurance on an “Occurrence
Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined
single limit. Coverage shall include the following: a) Contractual Liability; b) products and
completed operations; c) Independent Contractors Coverage; d) Broad Form General Liability
Endorsement or Equivalent.
12. Supplier shall procure Additional Insured Commercial General Liability Insurance, as described
above, shall include an endorsement stating the following shall be “Additional Insureds”. The
County of Clinton, all elected and appointed officials, all employees and volunteers, all boards,
commissions and/or authorities and board members, including employees and volunteers
thereof.
13. Cancellation Notice- All insurances described above shall include an endorsement stating the
following: It is understood and agreed that thirty (30) days advanced written notice of
cancellations, non-renewal, reduction and/or material change shall be sent to Clinton County
Administrative Services, Attention Craig Longnecker, 100 E State Street Suite 2100, St. Johns, MI
48879.
14. Supplier shall provide to the Count of Clinton at the time the contracts are returned by it for
execution, two (2) copies of certificates of insurance for each of the polices mentioned above. If
so requested, certified copies of all policies will be furnished.
15. Supplier shall, as required by law, and/or the Equal Opportunity Employment and NonDiscrimination Policy of Clinton County, shall not discriminate against an employee or
applicant for employment with respect to hire, tenure, terms, conditions or privilege of
employment, or a matter directly or indirectly related to employment because of race, color,
religion, sex, sexual orientation, gender identity, national origin, disability, height, weight,
marital status, age or political affiliation (except where age, sex or lack of disability constitutes
a bona fide occupational qualification.) The Supplier shall adhere to all applicable Federal,
State, and local laws, ordinances, rules, and regulations prohibiting discrimination, including,
but not limited to, the following:
• The Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended.
• The Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended.
• Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394, as
amended, and regulations promulgated there under.
• The Americans with Disabilities Act of 1990, P.L. 101-336, 104 Stat 328 (42 USCA
§12101 et seq), as amended, and regulations promulgated there under.
Breach of this section shall be regarded as a material breach of the agreement.

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16. The Supplier who is selected shall, at its own expense, protect, defend, indemnify, save and hold
harmless the County of Clinton and its elected and appointed officers, employees, servants and
agents from all claims, damages, lawsuits, costs and expenses including, but not limited to, all
costs from administrative proceedings, court costs and attorney fees that the County of Clinton
and its elected and appointed officers, employees, servants and agents may incur as a
result of the acts, omissions or negligence of the Supplier or its employees, servants,
agents or subcontractors that may arise out of the agreement.
The Supplier’s indemnification responsibility under this section shall include the sum of
damages, costs and expenses which are in excess of the sum of damages, costs and expenses
which are paid out on behalf of or reimbursed to the County, its officers, employees, servants and
gents by the insurance coverage obtained and/or maintained by the Supplier.
17. The Supplier who is selected shall be an independent contractor. The employees, servants and
agents of the Supplier shall not be deemed to be and shall not hold themselves out as employees,
servants, or agents of the County and shall not be entitled to any fringe benefits received by the
County’s personnel, such as, but not limited to, health and accident insurance, life insurance,
longevity or paid sick or vacation leave. The Supplier shall be responsible for paying all
compensation to its personnel for services they have performed under this Contract and for
withholding and payment of all applicable taxes to the proper Federal, State, and local
governments.
18. The Respondent must certify to the County that neither it nor any of its successors, parent
companies, subsidiaries, or companies under common ownership or control of the Contractor,
are an “Iran linked business” engaged in investment activities of $20,000,000.00 or more with
the energy sector of Iran, within the meaning of the Iran Economic Sanctions Act, Michigan Public
Act 517 of 2012 (MCL 129.311 et seq.). The Respondent shall not become an “Iran linked
business” during the term of the contract.
NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN LINKED BUSINESS AS
DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE FOR CIVIL PENALTIES OF NOT
MORE THAN $250,000.00 OR TWO TIMES THE AMOUNT OF THE CONTRACT FOR WHICH THE
FALSE CERTIFICATION WAS MADE, WHICHEVER IS GREATER, PLUS COSTS OF INVESTIGATION AND
REASONABLE ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN SECTION 5 OF ACT NO.
517, PUBLIC ACTS OF 2012.
19. The Customer reserves the right to accept or reject any or all proposals, and the right to

waive any formal defects in proposals when deemed in the best interest of the Customer. The
Customer reserves the right to accept a proposal higher in price than the lowest proposal and to
negotiate with any respondent concerning matters which the Customer determines require
clarification or changes not in conformity with the specific requirements set forth herein.

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ATTACHMENT #3
SIGNATURE PAGE
The Supplier represents and certifies as part of the proposal that he/she is authorized to act as an
agent for the company responsible for this proposal.
Legal name and address of firm submitting the Request for Proposal:

Signature of Approving Authority

Title

Printed Name
_________________________________
Date

THIS FORM SHALL BE COMPLETED AND RETURNED WITH YOUR BID. FAILURE TO SUBMIT THIS COMPLETED
FORM MAY RESULT IN DISQUALIFICATION.

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ATTACHMENT #4
Price Quote
Supplier’s proposal shall include one proposal for a turn-key project. The Customer
reserves the right to update the quantities.
Equipment Description
UNICATION PAGERS
Model: G4

Model: G5
G-Series + Desktop
Charger
G4/G5 Charger Amplifier
Screen Protector
Belt Clip

Quantity

Unit Price

Extended Price

155
108
263
263
263
263

Miscellaneous Items
required for installation

Professional Services
Project Management
Identify all Services

* The customer reserves the right to choose one or both charger options and quantities.
The final determination will be made prior to finalization of the agreement.

Total Equipment Cost:
Total Services Cost:
Total Project Cost:
*For total equipment costs, use the extended price of the Charger Amplifier. Do not include the desktop
chargers, screen protectors, or belt clip in the total equipment costs.

20 | P a g e

ATTACHMENT #5
The Supplier’s response is to be returned in a format that follows the RFP section by section
stating the Supplier is compliant, non-compliant or not applicable (N/A for sections in which
compliance/non-compliance is not an appropriate response). [Section 4.5]
SECTION
NUMBER

COMPLIANT

NON-COMPLIANT

N/A

Comments
Use additional pieces of paper, if
necessary

21 | P a g e

COMMITTEE AGENDA ITEM
DATE OF MEETING:

ESTIMATE OF TIME NEEDED:

NUMBER OF ATTACHMENTS:

05/14/26

10 minutes

4

REQUESTOR:

7A

Kate Neese, DWM Coordinator

BRIEFLY DESCRIBE THE ISSUE THE COMMITTEE IS BEING ASKED TO CONSIDER:
With the closure of the St Johns Lions Club (SJLC) Recycling Center on June 19, 2026, the county must
determine whether to transfer ownership or remove the polystyrene storage shed, which was built on a
seperate parcel owned by Mike Jorae.

REQUESTED ACTION:
.
Please
review the attached memo and documents to determine whether to transfer ownership to Mike
Jorae or remove the storage shed from the parcel.

ADDITIONAL INFORMATION:
The
storage shed was built per the Department of Waste Management (DWM) for the explicit use of
.
collecting and storing polystyrene in the summer of 2009. This shed replaced a storage trailer that had
been on site for the same purpose since about 2001. DWM holds two service agreements with the SJLC
for operations and polystyrene collection, which will both terminate on June 19th with the closure of the
site.

Submit by Email

Please submit to Administration at least 1 week before the meeting.
Page 1 of 1

Clinton County Department of Waste Management
100 E. State Street, Suite 1500, St. Johns, MI 48879
Phone: 989-224-5186, Fax: 989-224-5102

Memorandum
To:

Clinton County Board of Commissioners

From: Kate Neese, Waste Management Coordinator
Date: April 15, 2026
Re:

St Johns Lions Club Recycling Site Closure

After decades of service to our community the St Johns Lions Club has voted to close its
doors and cease operations on Friday, June 19th. They have been an amazing community
partner and a true gem of a service to our local communities.
The Department of Waste Management holds two service agreements with the St Johns
Lions Club for operations that were originally approved through June 30, 2027. These two
service agreements included a clause for termination with three months’ written notice.
The St Johns Lions Club president presented their request to terminate to our Solid Waste
Council during their regular meeting on March 17th. With the written notice, the two service
agreements between the Department of Waste Management and the St Johns Lions Club
will be terminated as of the June 19th closure date.
As part of the closure, our department has contacted the parcel owner on which the
county’s polystyrene collection shed is located. This shed has been part of the St Johns
Lions Club Recycling Center operations since it was constructed in 2009. The parcel
owner has submitted in writing their request to take possession of this shed from the
county. If the parcel owner had not wanted the shed, the county would be tasked with
removal and disposal of the shed.
Due to the closure of the program, the age of the structure, and the potential cost of
removal and disposal, it is my recommendation to allow the parcel owner, Mike Jorae, to
take ownership and all future responsibility for this storage shed.

Clinton County Department of Waste Management
100 E. State Street, Ste. 1500, St. Johns, MI 48879
Phone: 989-224-5186, Fax: 989-224-5102

Mr. Mike Jorae
7227 Welling Road
St Johns, MI 48879
March 30, 2026
Dear Mr. Jorae,
After years of service to our community, the St Johns Lions Club has decided to permanently close
their drop off recycling site located at 605 North Swegles Street in St Johns on Friday, June 19th. As
such, they will no longer need the storage shed located on parcel number 300-490-105-001-00 after
that date. This is the name and address on file for the parcel and owner, Jorae Properties LLC.
Our department had the storage shed built on that site in the summer of 2009. We are wondering if
you want to take over ownership of that shed or if you would prefer the county to remove it from the
property? It is important to note there is a concrete slab under the shed, and the shed is still in good
condition.
Please respond in writing before April 30th so that we may have time to present this information to our
board of commissioners for their review and approval.
Thank you for your years of support for this program. We look forward to hearing from you.
Sincerely,

Kate Neese – Recycling & Waste Management Coordinator
Clinton County Department of Waste Management
CC:

File

7B

COMMITTEE AGENDA ITEM
DATE OF MEETING:

ESTIMATE OF TIME NEEDED:

NUMBER OF ATTACHMENTS:

05/14/26

5 mins

1

REQUESTOR:

Kate Neese, DWM

BRIEFLY DESCRIBE THE ISSUE THE COMMITTEE IS BEING ASKED TO CONSIDER:
Granger has formally requested a one year extension to the Recycling Site Servicing Contract for the drop
off recycling site located in the Village of Fowler.

REQUESTED ACTION:
.
Please
review and approve the one year contract extension request.

ADDITIONAL INFORMATION:
This
three year contract was signed in February 2024 and allows for two, one-year contract extensions by
.
written notice nine months prior to the current expiration date. Please see Page 6 - Contract Length and
Terms of Termination - Under Article VII. D.

Submit by Email

Please submit to Administration at least 1 week before the meeting.
Page 1 of 1

8

COMMITTEE AGENDA ITEM
DATE OF MEETING:

ESTIMATE OF TIME NEEDED:

NUMBER OF ATTACHMENTS:

05/14/26

10 minutes

1

REQUESTOR:

Kyle Thornton

BRIEFLY DESCRIBE THE ISSUE THE COMMITTEE IS BEING ASKED TO CONSIDER:
The Parks & Green Space Dept. issued a RFP on February 13, 2026 seeking a prime professional to
complete the Architecture and Engineering Services (A/E), bidding and construction management services
for the phase I development project for Clinton Trails County Park (12 sealed proposals were received).
The Parks & Green Space Commission (PGSC) appointed a review team of four commission members
and two staff members to review and evaluate all of the proposals received. After reviewing all proposals,
the review team invited the top two consulting firms for interviews. At the conclusion of the interviews, the
review team unanimously selected Spalding DeDecker to recommend to the PGSC to award the project to.
The PGSC discussed the review team's recommendation at their May 1, 2026 meeting and unanimously
voted to recommend to the Ways & Means Committee to award the Clinton Trails County Park Phase I
Development Project to Spalding DeDecker.
REQUESTED ACTION:
.
The
Ways & Means Committee to:
1) Approve Spalding DeDecker as the prime professional for the MDNR Michigan Recreation Passport
Grant Program Development Project - Clinton Trails County Park - Phase 1 Development at a cost not to
exceed $58,100; and authorize the Clinton County Administrator to sign all necessary documents.

ADDITIONAL INFORMATION:
.
BACKGROUND
INFORMATION - In December of 2025 the Parks and Green Space Department was
awarded the Recreation Passport Grant from the Michigan Department of Natural Resources (MDNR).
The grant will be used to help with phase one (1) development of Clinton Trails County Park; which
included non-motorized trails, vaulted toilet, expanding the parking lot and walkways.

Submit by Email

Please submit to Administration at least 1 week before the meeting.
Page 1 of 1

Clinton County
Parks and Green Space Department
April 7, 2026 @ 3pm
Recreation Passport Grant Bid Tab Sheet
Professional A/E Services for Clinton Trails County Park – Phase 1 Trails Development

Vendor

BASE BID

Base Bid Price (low to high)

Professional A/E Services for Clinton Trails
County Park – Phase 1 Trails Development

1. Fishbeck
2. Hubbell, Roth & Clark, Inc (HRC)
3. O’Boyle, Cowell, Blalock & Associates, Inc.
(OCBA)
4. Spalding DeDecker
5. Element Studio
6. MCSA Group
7. Spicer Group
8. Fleis & Vandenbrink
9. Rowe
10. Anderson, Eckstein & Westrick, Inc. (AEW)
11. PEA Group
12. Giffels Webster
13. OHM Advisors
14. Beckett & Raeder Inc
15. Nowak & Fraus Engineers

$36,260
$48,000
$56,175
$58,100
$58,520
$59,804
$64,200
$68,300
$69,900
$75,000
$103,120
$137,040
No Bid
No Bid
No Bid

PROJECT TIMELINE AND APPROACH
SCHEDULE OVERVIEW
2026
TASK

JUN

JUL

AUG

SEP

2027
OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUN

Contract Execution
Programming & Schematic Design
Design Development
Construction Documents & Permitting
Bidding & Contract Execution
Construction

TIMELINE AND SCOPE DETAILS
Our anticipated timeline for the project includes the tasks outlined below. During the project kickoff
stage, SD will work with the County to refine the timeline and develop a detailed project schedule.
Throughout the project, SD will work with the County to make schedule adjustments and ensure the
project is completed on time.
Contract Execution – (One month)
1. We have included one month for development and execution of the A/E professional services
contract.
2. SD is prepared to begin work as soon as this task is completed.
Programming & Schematic Design – (Two Months)
1. SD will complete Schematic Design subtasks as described in the Request for Proposal; and
2. SD will complete wetland delineation, geotechnical investigation, and topographic survey within
the project area.
3. During this phase SD will work with the County to review the previously developed design concept
and refine it as needed to avoid and/or minimize wetland and floodplain impacts; and ensure the
project scope is aligned with available funding.
4. SD will work with the County to select a vault restroom supplier and confirm lead time and
purchasing methodology.
5. SD will submit Schematic Design drawings and a preliminary cost estimate for review and approval
by the County.
Design Development (DD) – (Two Months)
1. SD will complete DD subtasks as described in the Request for Proposal.
2. SD will refine the project plans based on County comments and feedback.
3. SD will work with the County to initiate a County purchase order for the vault restroom. Suppliers
typically require a purchase order to initiate the process of developing stamped drawings,
renderings, etc.; and the typical timeline from purchase order to site delivery is six months.
4. SD will submit DD drawings, updated cost estimate, outline specifications, and basic renderings
for the restroom building for review and approval by the County.

Clinton Trails County Park – Phase 1 Trails Development
Spalding DeDecker | PR26-113
www.sda-eng.com
Page 8

PROJECT TIMELINE AND APPROACH
Construction Documents & Permitting (CD) – (Two Months)
1. SD will complete CD subtasks as described in the Request for Proposal.
2. SD will refine the project plans based on County’s comments and feedback.
3. The timeline for the CD phase includes permit applications and initial review by permitting
agencies.
a. Our proposal and timeline assume that wetland and floodplain permitting through the
Michigan Department of Environment, Great Lakes and Energy (EGLE) can be avoided
through design modifications and will not be required. If wetland and/or floodplain
impacts cannot be avoided, and EGLE permitting is required, additional permitting time
may be required.
4. SD will revise plans if needed based on permit review comments.
5. SD will submit final CD documents (drawings, cost estimate, construction specifications, and
restroom color board) for review and approval by the County.
6. SD will revise final CDs based on County review QA/QC process.
7. SD will submit signed and sealed CD documents to the County.
Bidding & Construction Contract Execution – (Two Months)
1. SD will complete bidding subtasks as described in the Request for Proposal.
2. We have included two months for bidding and contract execution, however this duration may be
modified based on typical / anticipated County purchasing and contracting procedures.
Construction Administration (CA) – (Four Months)
1. SD will complete CA subtasks as described in the Request for Proposal.
2. SD anticipates approximately four months for on-site construction work. The allowed
construction duration will be evaluated with the County during design. Final duration will be
based on the final scope of work, lead times for prefabricated items (including the vault
restroom), and County scheduling and bidding priorities.
3. The anticipated construction duration shown above does not include the one-year warranty
period.

Clinton Trails County Park – Phase 1 Trails Development
Spalding DeDecker | PR26-113
www.sda-eng.com
Page 9

ATTACHMENT # 3
Professional A/E Services for all phases of Clinton Trails County Park – Phase 1
Trails Development

COST LIST
DESCRIPTION
BASE BID: Professional A/E Services for all phases of Clinton Trails County
Park – Phase 1 Trails Development

Page 15

COST
Ψϱϴ͕ϭϬϬ͘ϬϬ

DETAILED COST PROPOSAL
Task

Fee

^ƵƌǀĞLJ͕tĞƚůĂŶĚĞůŝŶĞĂƟŽŶ͕ĂŶĚ'ĞŽƚĞĐŚŶŝĐĂů^ĞƌǀŝĐĞƐ

$15,600.00

WƌŽŐƌĂŵŵŝŶŐĂŶĚ^ĐŚĞŵĂƟĐĞƐŝŐŶ

$10,700.00

ĞƐŝŐŶĞǀĞůŽƉŵĞŶƚ

$7,500.00

ŽŶƐƚƌƵĐƟŽŶŽĐƵŵĞŶƚƐ

$12,000.00

ŝĚĚŝŶŐ

$3,300.00

ŽŶƐƚƌƵĐƟŽŶĚŵŝŶŝƐƚƌĂƟŽŶ

$9,000.00

Total

Clinton Trails County Park - Phase 1 Trail Development
Spalding DeDecker | PR26-113
www.sda-eng.com

Page 16

$58,100.00

ADDITIONAL INFORMATION
DIFFERENTIATORS
Spalding DeDecker, an employee-owned, multi-disciplinary firm with more than 71 years of experience,
brings both a strong legacy and a clear vision for the future. Our team of over 165 professionals, including
a deep bench of licensed experts across planning, landscape architecture, engineering, and surveying
has earned the trust of public and private clients through responsive service, creative problem solving,
and practical, solution-oriented results.
Our firm has extensive experience planning, designing, and constructing a wide variety of park and trail
projects. We bring a deep understanding of the full lifecycle of parks projects from MDNR grant funding
through to maintenance and operations. With in-house expertise on paved and soft-surface trails and
trail facilities, we will ensure your project carefully fits into the landscape with minimal impact to natural
resources and maximum recreational value. We take pride in developing creative solutions that offer
memorable outdoor experiences and lasting durability—all while staying within budget.
This project will be staffed primarily out of our Lansing office, with a single point of contact throughout
the process. We understand that your input is crucial to a successful project and we will engage with you
through targeted conversations and meaningful dialogue to ensure project plans reflect your priorities.
It is an honor and a privilege to partner with our clients to help shape communities and plan strategically
for their future. We listen, we learn, we grow, and we work hard. This shared commitment is what binds
us together and makes our approach to projects and relationships, genuinely distinctive.
ASSUMPTIONS
The following assumptions were used in preparing the scope of work and fee in this proposal.
1. We assume the design and site layout will be modified to avoid wetland and floodplain impacts
that could trigger permitting through the Michigan Department of Environment, Great Lakes and
Energy (EGLE). If wetland or floodplain impacts and/or crossings cannot be avoided, and/or EGLE
permitting is required, additional services will be required to design improvements within these
areas and complete the permitting process.
2. All permit fees for required County permits will be paid for or waived by the County.
3. Topographic survey, geotechnical analysis, and wetland delineation will be completed only for the
project area(s) depicted on the Site Development Plan in the Request for Proposal (RFP).
4. There will be no utility work associated with the project.
5. Community and public stakeholder engagement is not required for the project.
6. Renderings or other 3D views beyond renderings typically provided by vault restroom suppliers
are not required.
7. Construction staking and layout will be performed by the selected construction contractor, and
the scope in this proposal only includes inspection and verification of contractor staking.

Clinton Trails County Park – Phase 1 Trails Development
Spalding DeDecker | PR26-113
www.sda-eng.com
Page 22

9A
CLINTON COUNTY
FACILITY AND FLEET SERVICES DEPARTMENT
ROB WOOTEN, DIRECTOR

1327 E. Townsend Rd., St. Johns, MI 48879
(989) 224-5105

TO:

Ways and Means Committee

FROM:

Rob Wooten
Director – Facilities and Project Mgt.

SUBJECT:

Letter of Support for Fairgrounds Water Infrastructure Grant

DATE:

May 2026

On March 16, 2026 the Michigan Department of Agriculture and Rural Development (MDARD) announced a
grant opportunity for County Fairs Water Infrastructure Capital Improvements. The grant is intended to assist
with enhancement of water infrastructure at county fairgrounds to ultimately protect human, animal, and
environmental health.
Clinton County 4-H Youth Fair Association is an eligible applicant and intends to submit a grant proposal.
The Fair Association has requested a letter of support from the County to include with their grant proposal, due
no later than June 15, 2026.
A draft letter of support is attached.

SUGGESTED ACTIONS:
Authorize Board Chairperson to sign the letter of support

CLINTON COUNTY BOARD OF COMMISSIONERS
Chairperson
Bruce DeLong
Vice-Chairperson
Zach Rudat
Members
Nicole Fickes
Brian Hurtekant
Robert Showers
John Andrews
Dwight Washington

COURTHOUSE
100 E. STATE STREET
ST. JOHNS, MICHIGAN 48879-1571
989-224-5120
Administrator/Controller
John F. Fuentes
Clerk of the Board
Stephanie Dush

MDARD Grant Review Committee
Michigan Department of Agriculture and Rural Development
525 W. Allegan Street
Lansing, MI 48933
RE: Letter of Support for Clinton County Fairgrounds Water Infrastructure Project
Dear MDARD Grant Review Committee,
I am writing on behalf of Clinton County to express our strongest support for the Clinton
County 4-H Youth Fair and Association’s application for the County Fairs Water Infrastructure
Capital Improvement Grant.
The Clinton County Fairgrounds serve as a critical hub for our community, not only during the
annual 4-H Fair, but also for year-round events, agricultural educational programs, and
community gatherings. However, the existing water infrastructure is outdated and in need of
enhancement to ensure the safety and health of visitors, participants, livestock, and the
environment.
This proposed project, which includes multiple enhancements to existing water and
wastewater systems, is vital for the long-term sustainability of the fairgrounds. By securing this
funding, Clinton County 4-H Youth Fair and Association and the Clinton County Fairgrounds
will be able to protect human, animal, and environmental health by mitigating current risks and
preventing emerging contaminants for many years to come.
We fully endorse this project and believe it is a necessary investment in our community’s
infrastructure. Thank you for considering this important application.
Sincerely,

Bruce DeLong
Chairperson
Clinton County Board of Commissioners

1

9B
CLINTON COUNTY
FACILITY AND FLEET SERVICES DEPARTMENT
ROB WOOTEN, DIRECTOR

1327 E. Townsend Rd., St. Johns, MI 48879
(989) 224-5105

TO:

Ways and Means Committee

FROM:

Rob Wooten
Director – Facilities and Project Mgt.

SUBJECT:

Jail Remodel Owner’s Representative Services RFP

DATE:

May 14, 2026

At the April 2026 Ways and Means Committee meeting, the Committee requested that staff prepare an updated
RFP for Owner’s Representative professional services with an expanded scope to support the County prior to
and during the programming and schematic design phase of the Jail remodel project.
A draft RFP is attached.

SUGGESTED ACTIONS:
Verify that the draft RFP aligns with the Committee’s desired scope.

Request for Proposal
Clinton County Jail Remodel Owner’s
Representative Services
Issue Date: 5/18/2026
Proposals Due: 6/12/2026 3PM
ET
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Section 1
1.1

Statement of Purpose and General Instructions:
It is the intention of Clinton County (hereinafter shall be referred to as “County”) to
accept proposals for Clinton County Jail Remodel Owner’s Representative Services
detailed in this proposal. Recipients of the Request for the Proposal (hereinafter
shall be referred to as “Supplier”).
Supplier must analyze and respond to all sections of the RFP, from Section 2 through the
appendices and attachments, and provide sufficient information to allow the County to
evaluate the proposal. A written response is required. If the Supplier is unable to fulfill
any section in the RFP please indicate on a separate piece of paper an explanation for
the sections that are either non-compliant or not applicable.
Supplier must also furnish all information as requested and complete all forms according
to the section instructions.
Any deviations or exceptions to the County’s requirements are to be clearly noted in the
Supplier’s response. Incomplete proposals, or proposals which do not comply with the
County’s stated requirements, may be eliminated from the purchase decision at the
County’s discretion.
County shall incur no obligation or liability whatsoever to anyone by reason of issuance
of the RFP or action by anyone relative thereto.
Supplier, by submitting its proposal, agrees that any costs incurred by the Supplier in
responding to this RFP, or in support of activities associated with this RFP, are to be
borne by Supplier and shall not be billed to the County.

1.2

Notification of Intent to Bid
Each Supplier shall submit their intent to bid.
Notification of intent to bid shall be submitted in writing no later than 3:00PM ET on June
1, 2026 via email to:
Rob Wooten, Facilities and Fleet Director
Email: [email protected]
Subject Line: Clinton County RFP Intent to Bid

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1.3

Supplier Inquiries and Clarifications
Each Supplier has an obligation to ask any questions and/or clarify any issue, which they
do not fully understand or which may be interpreted in more than one way. The County
will make every attempt to answer all questions from each Supplier.
Questions must be submitted in writing no later than 5:00PM ET on June 1, 2026 via email
to:
Rob Wooten, Facilities and Fleet Director
Email: [email protected]
Subject Line: Clinton County RFP Question
Supplier has an obligation to explain and clarify any and all conditions imposed on or
included in their responses to this RFP. Proposals may be modified after submission by
withdrawal in writing and resubmission prior to the stated due date. Modifications
offered in any other manner will not be considered.

1.4

Project Schedule
Proposals shall be received no later than 3:00PM ET on June 12, 2026.
All proposals shall be mailed or delivered to:
Rob Wooten, Facilities and Fleet Director
Clinton County
100 E. State St. Suite 2100
St. Johns, MI 48879
Supplier shall submit three copies of all proposal documents in a sealed envelope. The
outside of the envelope shall be labeled “Clinton County Jail Remodel Owner’s
Representative Services Proposal”.
It will be the responsibility of the Supplier that the proposal submitted is received in a
timely and proper manner in accordance with all RFP requirements.
A public bid opening will be held in the Clinton County Courthouse Boardroom at
3:01PM ET on June 12, 2026.
Upon evaluation of the proposals, the County will notify the Suppliers who submit
proposals as to the status of the County’s selection of a Supplier. The County reserves
the right to accept, reject, or negotiate any or all bids, to waive or not waive
informalities or irregularities in bids or bidding procedures and to accept any bid
determined by the County to be in the best interest of the County, whether a bid is
lowest or not. A final selection by the County is expected to be made no later than July
2, 2026.
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1.5

Compliance of Proposal
Proposals must be signed as set forth in Attachment #4 “Supplier Authority Statement,”
by a duly authorized representative of Supplier. An unsigned proposal may be rejected.
An agent of Supplier may sign a proposal only if that person is authorized to sign
contracts on behalf of Supplier.

1.6

Review Criteria/Rejection of Proposals
Supplier understands that the County will review all proposals on a variety of factors
including, but not limited to: quality, recommendations of staff and/or representatives
reviewing the proposal, history of capability to provide similar services, price, and RFP
terms and conditions. The County reserves the right to accept, reject, or negotiate any
or all bids, to waive or not waive informalities or irregularities in bids or bidding
procedures and to accept any bid determined by the County to be in the best interest of
the County, whether a bid is lowest or not.

1.7

Product/Services Qualification
During the time the County is evaluating the proposals, Supplier(s) or its authorized
representative should be prepared to demonstrate, at the County’s request, that the
proposed objectives and requirements can be met or exceeded on all aspects of the
proposed Service. The County reserves the right to request additional information,
which may be deemed necessary to fairly compare proposals.

1.8

Disposition of Proposals
All information submitted in response to this RFP will become the property of the
County. Proposals shall be retained by the County for official files as required.
Successful and unsuccessful Suppliers will be notified. The County is not obligated to
detail any of the results of the evaluation.

1.9

Compliance with Law
All goods or equipment shall comply with all applicable Federal, State, and local laws
relative thereto including all safety related items as required by the Federal
Occupational Safety and Health Act (OSHA). The Supplier shall defend actions or claims
brought and hold harmless the County from loss, cost or damage by reason of actual or
alleged violations of Federal, State or local law in the design or manufacturing of
equipment and/or material.
NOTE: The supplier is responsible for applying for and obtaining any necessary permits to
complete the scope of work outlined.
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1.10

Assignment of Contract
The selected Supplier shall not assign, convey, sublet or otherwise dispose of any
contract resulting from this RFP, or right, title or interest in any form, without previous
consent in writing from the County endorsed on or attached in the contract.

1.11

Default Provision
In case of default by the Supplier or contractor, the County of Clinton may procure the
services from other sources and hold the Supplier or contractor responsible for any
excess costs occasioned or incurred thereby.

1.12

Non-Collusion Affidavit, Non-Discrimination Clause and Hold Harmless Statement
All Suppliers are required to complete Attachments 1 through 5 and include the
completed attachments in the proposal. The person signing the attachments must be
an authorized party as required in Section 1.5.

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SECTION 2
SCOPE OF WORK

2.1

General Information

The Clinton County Jail is located at 1347 E. Townsend Rd., St. Johns, MI 48879 and houses all
Clinton County Sheriff’s Office Correctional, Uniformed Services, Detective Bureau,
Administrative, and associated support operations. The facility was constructed in 1991, with a
major renovation and addition in 2004. The facility is approximately 48,350 square feet, not
including mechanical penthouses, and has an inmate housing capacity of 236.
Many of the facility’s mechanical, electrical, plumbing, and security systems are at or beyond their
expected useful life.
Some areas of the facility continue to adequately support current operations while other areas no
longer adequately and safely support the scope of current operations.
The County intends to create a project team including:
•
•
•
•
•
•
•
•

Sheriff
Undersheriff
Sheriff’s Office Captain/Jail Administrator
County Administrator/Controller
Deputy County Administrator
County Facility and Fleet Services Director
County Board Chair
County Commissioner TBD

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2.2

Scope of Services

Clinton County is looking to contract with a qualified firm to provide Owner’s Representative
services for a Jail remodel project. The Owner’s Representative is expected to supplement County
staff capacity, not replace County decision-making authority. The following is an outline of
services to be provided. This scope is intended to establish the minimum expectations for
services. Suppliers may recommend refinements, additions, or optional tasks they believe would
improve project outcomes.

Project Development Phase Services:
1. Assist Owner with development and implementation of a qualifications-based process for
the selection of both a design professional and construction management firm.
2. Work with the Owner, legal counsel, and financial advisor to develop the project budget,
funding schedule and contract negotiations.
3. Develop or confirm a collaborative document management system for the design and
construction teams and establish a communication protocol.
4. Work with the Owner, A/E, and CM to develop/confirm project schedule.
5. Work with the Owner, A/E, and CM to develop an overall pro-forma budget, including a
breakout of construction and non-construction costs (soft costs including all misc. fees).
6. Work with the Owner, AE, and CM to develop a program for the jail.
7. Work with the Owner to validate conceptual design.
8. Attend, participate in and document meetings.
9. Assist in the coordination of the design and design review process.
10. Coordinate with Owner, A/E and CM firms regarding development and implementation of
marketing and campaign strategy

Pre-Construction Phase Services:
1. Work with Owner, Architect/Engineer and Construction Manager to develop project
development schedule.
2. Work with Owner, Architect/Engineer and Construction Manager to develop overall proforma budget including breakout of construction and non-construction costs.
3. Work with Architect/Engineer and Construction Manager throughout schematic design
phase to validate or revise the project schedule and budget.
4. Attend and participate in design meetings.
5. Review and comment on plans and specifications as they are developed.
6. Recommend design and construction alternatives.
7|P a ge

7. Analyze exploratory demolition and other information to determine the scope of
rehabilitation work.
8. Assist in the coordination of the design and design review process.
9. Assist with bidding and selection.
10. Analyze cost estimates.
11. Provide weekly updates to the project team
12. Facilitate procurement of services outside of Architect/Engineer and Construction
Manager, if required.
13. Other services as needed.

Construction Phase Services:
1. Coordinate with Architect/Engineer and the Construction Manager to ensure that all
contractual requirements are met.
2. Attend site meetings at least weekly and represent the Owner at these meetings, and
prepare complete and accurate minutes for such meetings.
3. Participate in conferences and render advice and assistance to the Owner in order to
develop economic, efficient, and desirable design, development and construction services.
4. Review and render advice to the Owner concerning product samples and specifications
provided to the Owner by the contractors, subcontractors, and material providers for use
at the project.
5. Receive suggestions or recommendations from which could improve the project or
diminish construction time or costs.
6. Review and track all necessary conditional and unconditional lien releases and waivers,
and keep the Owner informed of the status of all lien releases.
7. Review all change orders issued by Construction Manager regarding the project and render
advice to the Owner about the form and content of such change orders in relation to the
plans, specifications, and contract documents.
8. Review and make recommendations on all payment requests pursuant to the contract
documents, architect’s agreements, or other consultants’ agreements related to the
project.
9. Identify possible payment defaults on the part of contractors, subcontractors, material
suppliers or any party who may have lien rights against the project.
10. Perform periodic inspections of the project at least once a week, or as deemed necessary,
to verify: (i) that the materials and labor being furnished are according to plans,
specifications and contract documents, (ii) that the work being billed for in each payment
request is completed in accordance with the plans, specifications and contract documents,
(iii) that the contractor’s constructions schedule is being maintained, as shown as attached
to the construction contract, and (iv) that the costs are in line with the Owner’s budget.
8|P a ge

11. Assist Owner and Architect in the preparation of punch lists for the project, coordinate and
assist Owner in scheduling the completion of all such corrective work, and participate in all
inspections.
12. Monitor schedule and budget and provide regular updates to involved parties.
13. Provide weekly updates to the Owner on all pending action items.
14. Facilitate procurement of services outside of Architect/Engineer and Construction
Manager, if required.
15. Other services as needed.

The County anticipates retaining the selected Owner’s Representative first for the project
development and pre-construction phases, with the option to continue the engagement into
construction and closeout if the project advances and funding is approved. The County reserves
the right to award the work in phases, negotiate scope by phase, or terminate at the conclusion of
the programming and schematic design or pre-construction phase if the project does not proceed.

2.3

Base Bid

The base bid shall include the proposed fee structures for all supplier costs required to
successfully provide Owner’s Representative services for Project Development Phase, PreConstruction Phase, and Construction Phase services as defined in section 2.2.

9|P a ge

SECTION 3
Supplier Response and Unit Cost Information
3.1

Completeness of Proposal
Each proposal shall provide a clear, concise delineation of Supplier’s capabilities to
satisfy the requirements of the RFP. Emphasis in each proposal shall be on
completeness and clarity of content. In order to expedite the evaluation of proposals, it
is mandatory that Supplier follow the instructions contained herein.
Failure to comply with any of the RFP mandatory requirements may subject the
proposal to rejection. The mandatory submissions are not the sole requirements of the
RFP. The County will be the final authority in determining the responsiveness of a
proposal.

3.2

Proposal Expiration
Supplier shall indicate expiration date for pricing in any proposal submitted. Expiration
date shall not be less than 90 days from the proposal due date.

3.3

Inclusive Unit Cost Information
Supplier’s proposal shall be inclusive of all costs including Supplier provided supplies as
detailed in the scope of work. Failure to provide this information may cause Supplier’s
proposal to be eliminated from the decision.

3.4

Supplier Response
In addition to completion of the forms contained in this RFP, the Supplier’s response is
to be returned in a format that follows the RFP section by section stating the Supplier is
compliant, non-compliant or not applicable (N/A for sections in which compliance/noncompliance is not an appropriate response).

3.5

Sales Taxes
The County will provide tax exemption certificate/number to selected Supplier.

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ATTACHMENT #1
Proposal Requirements

Project Name:

Clinton County Jail Remodel Owner’s Representative Services

Please provide the following information:
1. Cover letter – 1 page limit

a. Please include name and address of submitting firm, along with phone and e-mail
address for primary contact person.
b. Proposals should be signed by an official authorized to bind the Professional to its
provisions.

2. Firm Background – 1 page limit
3. Similar Project Experience (no more than 5 project examples) – 5 page limit

a. Include references for each project.

4. Project Understanding – 2 page limit

a. A summary of your understanding of the project and how your team plans to
approach the project.

5. Project Approach – 2 page limit

a. How your team plans to approach the project and include a preliminary project
timeline.

6. Brief List of Services – 1 page limit
7. Team Organizational Chart – 1 page limit
8. Resumes of Key Personnel – 1 page per person
9. Fee Proposal (Attachment #3) – attach additional pages for detail if needed
10. Supplier Authority Statement (Attachment #4) – no page limit
11. Certifications and Assurances form (Attachment #5) – no page limit
12. Attach your proposed contract agreement – no page limit

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ATTACHMENT # 2
Tentative RFP Timeline

The following schedule has been established for the Clinton County Jail Remodel Owner’s
Representative Services RFP process. Dates are subject to change at the sole discretion of
the County.
May 18, 2026 – Release RFP
June 1, 2026 – Intent to Bid Notification due by 3:00PM
June 1, 2026 – All questions due by 5:00PM
June 12, 2026 – Proposals due by 3:00PM
June 12, 2026 – Public Bid Opening at 3:01PM
June 15-17, 2026 – Clinton County to conduct Post-Bid interviews as necessary
July 2, 2026 – Final Decision and Award

12 | P a g e

ATTACHMENT # 3
Proposed Fee Structure

DESCRIPTION

PROPOSED FEE STRUCTURE

Owner’s Representative Services –
Project Development Phase as defined
in Section 2.2

Owner’s Representative Services –
Pre-Construction Phase as defined in
Section 2.2

Owner’s Representative Services –
Construction Phase as defined in
Section 2.2

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Attachment #4
SUPPLIER AUTHORITY STATEMENT
The Supplier represents and certifies as part of the proposal that he/she is authorized to act as
an agent for the company responsible for this proposal. The cost stated in this proposal were
arrived at independently, without consultation, communication or agreement with any other
Supplier, or with any competitor for the purpose of restricting completion.

Signature of Approving Authority

Signature

Title

Printed name

Date

14 | P a g e

Attachment #5
CERTIFICATIONS AND ASSURANCES
Company Name:
The Supplier makes the following statement of assurances as a required element of the bid to
which it is attached, understanding that the truthfulness of the facts affirmed here and the
continuing compliance with these requirements are conditions precedent to the award or
continuation of the related contract(s):
1. The prices and/or data have been determined independently, without consultation,
communication, or agreement with other bidders for the purpose of restricting
competition. However, Supplier may freely join with other persons or organizations
for the purpose of presenting a single bid.
2. The attached bid is a firm offer for a period of one hundred eighty (60) days from
the proposal due date, and it may be accepted by Clinton County without further
negotiation (except where obviously required by lack of certainty in key terms) at
any time within ninety (90) day period.
3. Supplier understands that Clinton County will not reimburse Supplier for any costs
incurred in the preparation of this bid. All bids become the property of Clinton
County, and Supplier claims no proprietary right to the ideas, writings, items, or
samples, unless so stated in this bid.
4. Unless otherwise required by law, the prices and/or cost data which have been
submitted have not been knowingly disclosed by the bidder and will not knowingly
be disclosed by him/her prior to bid opening, either directly or indirectly to any
other bidder or to any competitor.
5. No attempt has been made or will be made by the bidder to induce any other
person or firm to submit or not to submit a bid for the purpose of restricting
competition.
6. Supplier agrees that submission of the attached bid constitutes acceptance of the
solicitation contents.
7. Supplier acknowledges communication of any kind regarding the RFP directed to
parties other than the identified contact person may result in disqualification of
Supplier’s proposal.
15 | P a g e

8. Supplier warrants that no conflict of interest knowingly exists for any member of the
project team that contributed to this bid or prospective contract.
9. Supplier shall procure and maintain Workers’ Compensation Insurance, including
Employer’s Liability Coverage, in accordance with all applicable statutes of the State
of Michigan during the duration of this prospective contract.
10. Supplier shall procure and maintain Professional Liability Insurance (errors and
omissions) shall be maintained during the life of this contract with limits of liability
of not less than $1,000,000 per claim.
11. Supplier shall procure and maintain Comprehensive General Liability Insurance on an
“Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence
and/or aggregate combined single limit. Coverage shall include the following: a)
Contractual Liability; b) products and completed operations; c) Independent
Contractors Coverage; d) Broad Form General Liability Endorsement or Equivalent.
12. Supplier shall procure Additional Insured Commercial General Liability Insurance, as
described above, shall include an endorsement stating the following shall be
“Additional Insureds”. The County of Clinton, all elected and appointed officials, all
employees and volunteers, all boards, commissions and/or authorities and board
members, including employees and volunteers thereof.
13. Cancellation Notice- All insurances described above shall include an endorsement
stating the following: “It is understood and agreed that thirty (30) days advanced
written notice of cancellations, non-renewal, reduction and/or material change shall
be sent to Clinton County Administrative Services, Attention John Fuentes, 100 E
State Street Suite 2100, St. Johns, MI 48879”
14. Supplier shall provide to the County of Clinton at the time the contracts are returned
by it for execution, two (2) copies of certificates of insurance for each of the polices
mentioned above. If so requested, certified copies of all policies will be furnished.
15. Supplier shall, as required by law, and/or the Equal Opportunity Employment and
Non- Discrimination Policy of Clinton County, shall not discriminate against an
employee or applicant for employment with respect to hire, tenure, terms,
conditions or privilege of employment, or a matter directly or indirectly related to
employment because of race, color, religion, sex, sexual orientation, gender identity,
16 | P a g e

national origin, disability, height, weight, marital status, age or political affiliation
(except where age, sex or lack of disability constitutes a bona fide occupational
qualification.) The Supplier shall adhere to all applicable Federal, State and local
laws, ordinances, rules and regulations prohibiting discrimination, including, but not
limited to, the following:
• The Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended.
• The Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended.
• Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, 8
• Stat. 394, as amended, and regulations promulgated there under.
• The Americans with Disabilities Act of 1990, P.L. 101-336, 104 Stat 328
(42 USCA §12101 et seq), as amended, and regulations promulgated
there under.
Breach of this section shall be regarded as a material breach of the agreement.
16. The Supplier who is selected shall, at its own expense, protect, defend, indemnify,
save and hold harmless the County of Clinton and its elected and appointed officers,
employees, servants and agents from all claims, damages, lawsuits, costs and
expenses including, but not limited to, all costs from administrative proceedings,
court costs and attorney fees that the County of Clinton and its elected and
appointed officers, employees, servants and agents may incur as a result of the acts,
omissions or negligence of the Supplier or its employees, servants, agents or
subcontractors that may arise out of the agreement. The Supplier’s indemnification
responsibility under this section shall include the sum of damages, costs and
expenses which are in excess of the sum of damages, costs and expenses which are
paid out in behalf of or reimbursed to the County, its officers, employees, servants
and agents by the insurance coverage obtained and/or maintained by the Supplier.
17. The Supplier who is selected shall be an independent contractor. The employees,
servants and agents of the Supplier shall not be deemed to be and shall not hold
themselves out as employees, servants, or agents of the County and shall not be
entitled to any fringe benefits received by the County’s personnel, such as, but not
limited to, health and accident insurance, life insurance, longevity or paid sick or
vacation leave. The Supplier shall be responsible for paying all compensation to its
personnel for services they have performed under this Contract and for withholding
and payment of all applicable taxes to the proper Federal, State and local
governments.
18. The Respondent must certify to the County that neither it nor any of its successors,
parent companies, subsidiaries, or companies under common ownership or control
of the Contractor, are an “Iran linked business” engaged in investment activities of
$20,000,000.00 or more with the energy sector of Iran, within the meaning of the
Iran Economic Sanctions Act, Michigan Public Act 517 of 2012 (MCL 129.311 et seq.).
The Respondent shall not become an “Iran linked business” during the term of the
contract. NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN
LINKED BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE
FOR CIVIL PENALTIES OF NOT MORE THAN $250,000.00 OR TWO TIMES THE
17 | P a g e

AMOUNT OF THE CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE,
WHICHEVER IS GREATER, PLUS COSTS OF INVESTIGATION AND REASONABLE
ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN SECTION 5 OF ACT NO.
517, PUBLIC ACTS OF 2012.
19. The Customer reserves the right to accept or reject any or all proposals, and also the
right to waive any formal defects in proposals when deemed in the best interest of
the Customer. The Customer reserves the right to accept a proposal higher in price
than the lowest proposal and to negotiate with any respondent concerning matters
which the Customer determines require clarification or changes not in conformity
with the specific requirements set forth herein.

Signature of Approving Authority

Signature

Title

Printed name

Date

18 | P a g e

9C
CLINTON COUNTY
FACILITY AND FLEET SERVICES DEPARTMENT
ROB WOOTEN, DIRECTOR

1327 E. Townsend Rd., St. Johns, MI 48879
(989) 224-5105

TO:

Ways and Means Committee

FROM:

Rob Wooten
Director – Facilities and Project Mgt.

SUBJECT:

Sheriff’s Office Vehicle Replacement

DATE:

May 14, 2026

PATROL VEHICLE
One of the Sheriff’s Office patrol vehicles was recently involved in an incident resulting in significant damage.
Our insurer has deemed the vehicle a total loss, and we expect to receive a payment for $30,116.67.
Generally, when a patrol vehicle is totaled, a majority of the equipment (radio, lights, siren, MDC, in-car and
body-worn camera system, radar, etc) are removed and re-installed in the replacement vehicle. Unfortunately,
this incident included significant water damage to the vehicle and equipment. Until the equipment can be
removed from the vehicle and thoroughly tested we will not know what equipment can be safely reused. It is
anticipated that most of the equipment will need to be replaced. We expect that insurance will cover the cost of
necessary equipment replacement.

SUGGESTED ACTIONS:
• Approve up to $56,000 for the purchase of a 2026 patrol vehicle.
• Increase the existing 2026 Vehicle Equipment/Upfitting budget by $45,000 for patrol vehicle equipment
and upfitting.

CLINTON COUNTY BOARD OF COMMISSIONERS
Chairperson
Bruce DeLong
Vice-Chairperson
Zach Rudat
Members
Nicole Fickes
Brian Hurtekant
Robert Showers
John Andrews
Dwight Washington

10

COURTHOUSE
100 E. STATE STREET
ST. JOHNS, MICHIGAN 48879-1571
989-224-5120
Administrator/Controller
John F. Fuentes
Clerk of the Board
Stephanie Dush

RESOLUTION 2026 RESOLUTION IMPOSING 2026 SUMMER PROPERTY TAX LEVY PURSUANT TO
PUBLIC ACT 357 OF 2004, AND NOTICE OF CERTIFICATION OF COUNTY ALLOCATED
TAX LEVY
WHEREAS, Clinton County is authorized under the General Property Tax Act, Public Act 206 of 1893, as
amended, to levy and collect County allocated property taxes; and
WHEREAS, the General Property Tax Act has been amended by Public Act 357 of 2004, being MCL
211.44a, to require all Michigan Counties to impose a summer tax levy, with the summer tax levies for 2005
and 2006 to be in the amount of 1/3 and 2/3, respectively, of the total County allocated tax, with the full
amount of County allocated tax to be levied and collected as a summer tax levy in 2007; and each year
thereafter; and
NOW, THEREFORE, BE IT RESOLVED, that pursuant to Public Act 357 of 2004, the Clinton County
allocated tax shall be levied and collected on July 1, 2026, at the full amount allocated after application of the
"Headlee" millage reduction fraction, or 5.7288 mills; and
BE IT FURTHER RESOLVED, that the Treasurer of each city and township in Clinton County is directed
to account for and deliver the full County allocated tax collections for 2026 in accordance with the provisions
of Public Act 357 of 2004; and
BE IT FURTHER RESOLVED, that this Resolution constitutes certification of the levy of the County
allocated tax and authorized collection of the County allocated tax on July 1, 2026, at the full amount allocated
after application of the "Headlee" millage reduction fraction, or 5.7288 mills; and
BE IT FURTHER RESOLVED, that the County Clerk shall deliver a copy of this Resolution by first class
mail to the Treasurer of each city and township in Clinton County.
STATE OF MICHIGAN
COUNTY OF CLINTON
I, STEPHANIE L. DUSH, Clerk of the County of Clinton do hereby certify that the foregoing
Resolution was duly adopted by the Clinton County Board of Commissioners at the regular meeting
held May 26, 2026 and is on file in the records of this office.
_____________________________________
Stephanie L. Dush, Clinton County Clerk
1

John F. Fuentes
County Administrator/Controller
_________________
Todd J. Campbell
Deputy Administrator

CLINTON COUNTY
OFFICE OF

ADMINISTRATIVE SERVICES

TO:

Ways and Means Committee

FROM:

_____________________________
John Fuentes, County Administrator/Controller

Kate Rademacher
Finance Director

11

100 E. State Street, Suite 2100
St. Johns, Michigan 48879
(989) 224-5120 ▪ Fax: (989) 224-5102
www.clinton-county.org

SUBJECT: Opioid Settlement Funds Grant Awards – Quarterly Reports
DATE:

May 2026

Attached are the quarterly reports submitted in accordance with the Opioid Settlement Funds Grant
Award Agreements for the following organizations:
• Bath Township Library
• Clinton County Journey Court
• Community Mental Health Authority of Clinton, Eaton & Ingham Counties
• Recovery Worx
• Clinton County Veterans Treatment Court
Suggested Action:
For information purposes only; no action required.

BATH TOWNSHIP PUBLIC LIBRARY
Quarterly Report on Program Progress
4/15/26
1.

List the staff who are working on the Program: Joana Bancroft, Tamela Riley,
Jeannine Brown, Nina Sabin

2.

Indicate the community partners involved with the Program: Virginia Besant:
Community Mental Health Authority of Clinton, Eaton, and Ingham Counties

3.

Summarize any challenges and/or barriers experienced within the associated
timeframe:

Challenges Faced This Quarter
This quarter, we have encountered several challenges, particularly with timing. The library
becomes quite busy during these months as we prepare for summer reading. Consequently, a
town hall meeting originally scheduled for May had to be postponed until September.
New Sobriety Group Initiative
We have successfully launched another sobriety group that now meets on Fridays. Although this
program is starting off slowly, it has shown some success with families.
One challenge we've identified is that while parents engage in the sobriety program, their
children tend to hang out at the library. While it's great to have families involved, we need to
find effective ways to keep the kids occupied during this time. Currently, we're brainstorming
solutions to ensure that our sobriety programs are accessible to all, including those with children.
4.

Summarize the successes experienced within the associated timeframe:

Smart Recovery is an innovative sobriety program that will take place at the library every Friday
at 5:30 PM. We are collaborating with Virginia Besant from the Community Mental Health
Authority of Clinton, Eaton, and Ingham Counties. This program offers a unique alternative to
Narcotics Anonymous and has welcomed families to join. We are thrilled to witness its growth
and to provide a space where individuals feel safe and supported as they embark on their sobriety
journeys.
Growth of Narcotics Anonymous

Page 1 of 2

Narcotics Anonymous continues to expand, attracting more participants to its sessions.
Lock Bag Distribution
Our lock bags remain in high demand at the library; in fact, we've run out and are in the process
of making more. So far, we have distributed **89 bags** to the community. We are also
beginning to attend events to hand these bags out to families and others in need.
5.

Indicate your anticipated next steps:

Community Conversation Initiative
I am eager to organize a community discussion that unites local officials and law enforcement
with residents. The purpose of this dialogue is to examine ways they can support individuals in
recovery or those seeking it. While the logistics for the town hall are still in progress, it is part of
my plans, scheduled for September. I have also reached out to Lunch with Punks to participate in
this event.
I have received two valuable recommendations: To encourage participation from those who
might not prefer non-fiction, we could opt for a fiction book for our community read.
We could also show a film about addiction, followed by discussions for both events.
I will actively promote this book through our book club and the broader community.
Additionally, I've noticed that attendees appreciated having food at our previous community
read, so I plan to provide refreshments again to boost attendance.
I will distribute Narcan bags to businesses around Bath and hand out flyers promoting our safe
needle drop-off program and sobriety support groups. This initiative aims to raise awareness that
accidental overdoses can happen not only at home but in public spaces.
Lastly, I am hoping to collaborate with a pharmacist to present on accidental overdoses,
particularly for family members, especially the elderly. We will provide food, a door prize, and
medicine pill bottles to encourage community participation. We are aiming to hold this
presentation in May or June. Following the initial presentation, we will continue to host various
discussions with the pharmacist on different topics that will benefit the community.
6.
Give a summary of the funds from the Award Amount expended to this point:
The funds have been utilized to support programs such as N.A. and now our Smart
Recovery program. I believe this is crucial because it not only raises awareness about our
services but also aids in reducing stigma through open conversations.

Page 2 of 2

CMHA CEI
Quarterly Report on Program Progress
4/15/26
1.

List the staff who are working on the Program:

Virginia Besant, CPRC

2.
Indicate the community partners involved with the Program:
Clinton County Counseling Center, Bath Township Library, Recovery Worx, Clinton County
Health Department, Ovid Police Department, St. Johns Police Department, Beacon of Hope,
Clinton County Mental Health and Sobriety Court, Clinton County Pre-trial Services, Clinton
County Sheriff’s Department, Clinton Area Transit

Summarize any challenges and/or barriers experienced within the associated
timeframe:
During the reporting period, Virigina worked with individuals who were involved with
probation or parole and were required to take classes. Viriginia witnessed challenges with
assisting individuals in locating the correct classes to accommodate the requirements.
3.

4.

Summarize the successes experienced within the associated timeframe:

During this reporting period, Viriginia received 19 new referrals to provide services to
individuals with substance use disorder. Several of these new referrals came from partnering
agencies. Viriginia connected 9 individuals to services including residential care, outpatient
treatment, and sober living communities. She assisted these individuals with completing
screenings through Midstate Health Network, treatment providers, and transporting individuals
to their next level of care. Virginia has continued to participate in Specialty Court meetings to
provide her knowledge and expertise. She is also part of several sub-committees within Clinton
County to provide education and collaborate with partnering agencies. Virigina also began
facilitating SMART Recovery meetings in partnership with Bath Township Library.
5.

Indicate your anticipated next steps:

Page 1 of 2

Viriginia is in the process of facilitating an additional SMART Recovery meeting in partnership
with Recovery Worx. She was also invited to present at Clinton Substance Awareness and
Prevention’s (CSAP) Spring Forum in May 2026 to discuss her services and take part in a
discussion panel.
6.
Give a summary of the funds from the Award Amount expended to this point:
For the period of January 1 through March 31, 2026, CEI incurred $29,885.22 in expenses.
The costs were for employee salaries ($18,468.14), fringes such as FICA/Medicare,
Retirement, Health, Dental, Vision, Life/STD/LTD ($7,519.01), and indirect costs such as
supervisory and other administrative supports ($3,898.07).

Page 2 of 2

JOURNEY COURT

Recovery Worx
Quarterly Report on Program Progress
4/15/26
1.

List the staff who are working on the Program:
•
•

Dillon Benner – Director of Operations / Peer Recovery Coach
Sarah Ward – Executive Director / Peer Recovery Coach
o Alicia Braun – Board Member
o Huntor Taylor – Board Member
o Tim Hulliberger – Board Member

2.

Indicate the community partners involved with the Program:
Recovery Worx has continued working with existing partners while also building
new relationships in the community. New partnerships include Hope Works Mid
Michigan, participation in the Building Stronger Communities Council (BSCC), and
the Clinton Substance Abuse & Prevention Coalition (CSAP).
We are also very active with the Clinton Area Chamber and continue to collaborate
with local organizations, treatment providers, and the Clinton County Jail.

3.

Summarize any challenges and/or barriers experienced within the associated
timeframe:
During this reporting period, one of the biggest challenges has been engagement and
follow through from individuals seeking help. We are able to connect people to
treatment and line services up, but at times individuals choose not to follow through
or disengage before services begin. This is a common barrier in early recovery, but it
does impact successful transitions into treatment.
We have also faced challenges with awareness and outreach. We are still working to
make sure the right people know who we are and how we can help. There are
individuals who need services but are not aware of Recovery Worx, and others who
know about us but are not yet ready to engage.
Staffing capacity has been a major barrier, as only having one staff person can be
extremely difficult.

Page 1 of 7

We are also working to expand multiple recovery pathways in the community. While
we have a very strong NA support, some other pathways are already well established
elsewhere and are not wanting to move their meetings to Recovery Worx.
Additionally, we continue to see low walk-in traffic during open hours, even though
attendance at structured activities and events is strong. We are continuing to work on
how to better engage the community during those times and improve outreach for
both services and events.

4.

Summarize the successes experienced within the associated timeframe:
This quarter has brought a lot of growth and momentum for Recovery Worx.
We were awarded an additional grant through MDHHS (RSSC 2026), which helps
ensure sustainability beyond OSF funding.
Recovery Worx was ranked #1 Nonprofit in Saint Johns in the month of March by
Google Reviews.
Dillon has officially joined as staff, which will significantly increase our capacity
and consistency in providing peer recovery support.
We have continued working in the Clinton County Jail and are building stronger
connections for reentry support.
Our programming has grown, including:
• Launching a men’s meeting
• Starting a SMART Recovery meeting (beginning 4/23)
• Hosting consistent monthly game nights
• Increasing meeting attendance to an average of around 15 participants
• Seeing participants celebrate 1–2+ years of recovery
We have also formed an event subcommittee and are actively planning multiple
community events.
On the facility side, we have made meaningful improvements including:
• A donated and installed entryway floor
• A new front desk area
• Expanded hobby and engagement options (RC cars, sewing, gardening)
• Meeting room upgrades with recovery-based materials and messaging
We are also becoming more active in the community by attending Chamber events,
participating in resource fairs, serving on the team developing a local homeless
shelter, and continuing training (RCO Bootcamp, ethics, MiPeers conference).
We are actively working on implementing the Recovery Data Platform (RDP) and

Page 2 of 7

improving how we track and support participants.

5.

Indicate your anticipated next steps:
Recovery Worx plans to continue growing services, strengthening outreach, and
increasing community engagement.
We are planning several upcoming events, including:
• A free community spring event on 5/16/26 at St. Johns City Park (games,
food, connection)
• A grand opening event on 8/31/26 on National Overdose Awareness Day.
• A sober event during the Mint Festival on 8/8/26 (7:30–11 PM at the UAW
Hall) as an alternative to the beer tent
• A “Road to Recovery” 5K to promote hope, health, and recovery date TBD
Programmatically, we plan to:
• Expand recovery pathways, including an All-Recovery meeting and a
friends/family support group
• Explore starting an outpatient-style recovery pathways group
• Increase collaboration with probation, courts, and attorneys to improve
referrals and accountability
• Continue building relationships with judges and local systems
We also plan to:
• Improve outreach and marketing so more people know about our services
• Increase engagement during open hours
• Continue applying for funding to support 2027 sustainability
• Enhance the facility, including developing a family-friendly recovery space
and improving outdoor areas (including a garden and courtyard space)
Overall, our focus is on growth, consistency, and making Recovery Worx more
accessible and visible in the community.

6.

Give a summary of the funds from the Award Amount expended to this point:
Funds from the award have been used to support the startup and ongoing
operations of Recovery Worx. A large portion of the funding was used for
building renovations and repairs to make the space safe and functional for
services. Additional funds have supported staff wages and payroll taxes, allowing
us to consistently provide peer recovery coaching and support services.
We have also used funds for basic operational needs such as rent, phone and

Page 3 of 7

internet, documentation systems, and liability insurance. Health insurance costs
have been partially covered to support staff stability. Smaller portions of funding
have gone toward community engagement, including event participation, training,
and recovery-supportive supplies.
Overall, expenditures reflect a focus on building a strong foundation, maintaining
daily operations, and expanding access to recovery support services in the
community. – Detailed items listed below

Page 4 of 7

VETERAN'S COURT

John F. Fuentes
County Administrator/Controller
_________________
Todd J. Campbell
Deputy Administrator

12B

CLINTON COUNTY

Kate Rademacher
Finance Director

OFFICE OF

ADMINISTRATIVE SERVICES

100 E. State Street, Suite 2100
St. Johns, Michigan 48879
(989) 224-5120 ▪ Fax: (989) 224-5102
www.clinton-county.org

TO:

Ways and Means Committee

FROM:

____________________________
John F. Fuentes
County Administrator/Controller

SUBJECT:

Planning & Zoning – Temporary Contractual Planning Services

Clinton County began contracting with OHM Advisors (OHM) for temporary planning and zoning services
in late May 2025. The County Planning & Zoning Director/Zoning Administrator position remains vacant,
and the Assistant Planner position is currently staffed at half-time. The remaining team member of the
Planning & Zoning Department is the clerical support position.
Staff recommends that the County continue working with OHM to provide support through December 18,
2026, while the County considers the long-term structure of the Planning and Zoning Department, during
its Human Resource Committee meeting.
OHM has provided a proposal to provide planning & zoning services beginning July 1, 2026, through
December 18, 2026. The proposal includes an in-person presence in the Planning and Zoning office two
days per week, along with an additional eight (8) hours of support from an off-site location (remotely) for
a total of 24 hours each week. Services include support for daily operations, attendance at Planning
Commission (PC) and Zoning Board of Appeals (ZBA) meetings once per month, and ongoing training of
the Assistant Planner.
Clinton County will be billed only for hours worked at established hourly rates for key services, ensuring a
fiscally responsible approach. This agreement can be terminated early by the County when positions are
appropriately staffed.
Suggested Action: Approve the proposal from OHM Advisors for services from July 1, 2026 to
December 18, 2026, and authorize the County Administrator/Controller to sign all necessary documents.

April 29, 2026
Mr. John F. Fuentes
Clinton County Administrator
100 E. State Street, Suite 1300
St. Johns, MI 48879
RE: Proposal for Extension of Professional Planning Services, 2026
Dear Mr. Fuentes,
Thank you for contacting us to continue to provide professional planning services to Clinton County. We have prepared
this letter proposal based on the information provided and discussions with you and Todd Campbell as well as our
experience in the Clinton County planning office since May 2025. This proposal represents our understanding of the
project, scope of services, schedule and compensation.
Statement of Understanding
From our conversations and our work performed in this capacity since May 2025, we understand that Clinton County
needs continued support for the Planning & Zoning Director’s position. This proposal offers planning and zoning support
beginning July 1, 2026, and continuing through December 18, 2026. This will provide uninterrupted service following the
completion of the current contract on June 30, 2026. Further, we understand that Clinton County would like to have an inperson presence in the planning and zoning office two days each week and an additional eight (8) hours of support from
an off-site location (remotely) for a total of 24 hours each week. In addition to supporting daily operations, we understand
that Clinton County would like to have staff support for the Planning Commission and Zoning Board of Appeals meetings
once each month. Also, we understand that the position of Assistant Planner is currently staffed as a half-time position.
The county would like continued training of the assistant planner both as part of the consulting services.
While there are many essential job functions of the Planning & Zoning office, there are several primary tasks that
require timely responses and will be the primary focus of this support. These are:
1.
2.
3.

4.
5.
6.

Timely response to public inquiries
Timely review of development permits
Support for Planning Commission and Zoning Board of Appeals
a. Public Notifications
b. Staff Reports
c. Meeting Attendance
Support for Board of Commissioners and Ways & Means Committee as needed via planning information and
communications
Investigation, administration, and resolution of ordinance complaints
Additional support to execute on the responsibilities of the County’s Planning & Zoning function as needed

Since this support is provided on an interim basis, services are expected to focus on recurring tasks and topics that are
brought to the county. We also understand that because these tasks call for direct engagement with the public, we will
serve as ambassadors for the Planning & Zoning office with each connection.
Finally, we understand that the workload will vary from week to week. To that end, we propose an hourly cost for key
services that will allow the county to receive the necessary services each week in a fiscally responsible manner. Generally,
the OHM dedicated team of two planners will rotate in the Clinton County Planning & Zoning office 2 days per week
and one team member will be available to provide an additional 8 hours of services from a remote location for a total of
24

John Fuentes
Clinton County Planning Services
April 29, 2026
Page 2 of 6

hours per week. Clinton County will only be billed for hours worked. An OHM Senior Planner will attend one planning
commission meeting and one Zoning Board of Appeals meeting each month outside of business hours.

Scope of Services
Our Scope of Services includes the tasks required to provide service offerings that may be needed to provide interim
Planning & Zoning staffing services. These tasks will be carried out by experienced community planners with AICP
certification. Specific tasks to complete this project are as follows:
Task 1 – Interim Planning & Zoning Services for Planning & Zoning Director – In Person
Provide interim planning and zoning services, for the responsibilities of the Zoning Official and the Zoning
Administrator as assigned in the Clinton County Zoning Ordinance and other county regulations that may reference
these roles. This work will be performed in a prioritized manner within the time and budget designations of this
contract. The primary functions in this role in the interim period include oversight of permits issued and response to
complaints received, staff support for the planning commission and zoning board of appeals, and support for
communications with the Board of Commissioners and the Ways & Means Committee as needed.
The Planning & Zoning department is responsible for investigating, administering, and resolving ordinance complaints
within Clinton County. These and other tasks include field work and site visits which will be carried out by the Assistant
Planner to the extent possible. Site investigations for ordinance complaints specifically will always be conducted by two
people, which may include the OHM Planner. If the OHM Planner carries out field work during business hours, the
OHM Planner will either ride along with a county employee or mileage will be billed if driving.
This work also includes providing citizens of Clinton County who contact the planning office with a timely response to
their inquiry. OHM will provide a response to calls and emails that cannot be answered by the county’s planning &
zoning secretary or planning and zoning staff. Topics are expected to include general calls regarding planning and
zoning regulations and procedures and answers to questions about the zoning ordinance and other regulations related to
land use or similar inquiries of a general nature.
Additional items are expected to arise during the interim period beyond those described here specifically. These efforts
will be communicated with the county executive team and completed within the hours and the budget designated in this
scope of services under this contract unless authorized as additional services under Task 4.
Deliverables
• An OHM Planner will work on-site in the Clinton County Planning & Zoning office during designated inperson office hours scheduled two days per week. Note: Time will be billed at an hourly rate for hours worked
in the Planning & Zoning Office at the corresponding planner rate. Travel time to and from the Planning &
Zoning Office will be billed for OHM Planners traveling an hour or more one way. The specific number of
hours will generally not exceed 2.5 hours for travel time weekly but may on occasion when additional or
alternate staffing is required. Commuting mileage will not be billed if less than one hour.
Task 2 – Interim Planning & Zoning Services for Planning & Zoning Director – Remote
Provide interim planning and zoning services, fulfilling the responsibilities of the Zoning Official and the Zoning
Administrator as assigned in the Clinton County Zoning Ordinance and other county regulations that may reference
these roles. This work will be performed in a prioritized manner within the time and budget designations of this
contract. The primary functions in this role in the interim period include oversight of permits issued and response to
complaints received, staff support for the Planning Commission and Zoning Board of Appeals, and support for
communications with the Board of Commissioners and the Ways & Means Committee as needed.

John Fuentes
Clinton County Planning Services
April 29, 2026
Page 3 of 6

This work also includes providing citizens of Clinton County who contact the planning office with a timely response to
their inquiry. OHM will provide a response to calls and emails that cannot be answered by the county’s planning &
zoning secretary or Assistant Planner. Topics are expected to include general calls regarding planning and zoning
regulations and procedures and answers to questions about the zoning ordinance and other regulations related to land
use or similar inquiries of a general nature.
Additional items are expected to arise during the interim period beyond those described here specifically. These efforts
will be communicated with the county executive team and completed within the hours and the budget designated in this
scope of services under this contract unless authorized as additional services under Task 4.
Deliverables
• An OHM Planner will provide support to the Clinton County Planning & Zoning office from a remote
location up to 8 hours per week. Hours may be spread across multiple days in the week to be responsive to
emerging questions and permitting needs.
Task 3 – Attendance at Planning Commission and Zoning Board of Appeals Meetings
In addition to the support provided during regular business hours to prepare for Planning Commission and Zoning
Board of Appeals meetings described in Tasks 1 and 2, the OHM Planners will also attend one Planning Commission
meeting and one Zoning Board of Appeals meeting each month after regular business hours. If an additional meeting is
scheduled during a month, attendance may be covered by Task 4 if directed by Clinton County.
An OHM Planner will attend one Planning Commission and one Zoning Board of Appeals meeting each month in
person unless notice is given in advance of a planned absence or if a last-minute unavoidable circumstance arises. In that
case, OHM Planners will prepare administrative staff to provide the staff report.
Deliverables
• Attend one Planning Commission and one Zoning Board of Appeals meeting in-person each month, present
staff reports and support with ordinance interpretation and procedural requirements.
Task 4 - Additional As-Needed Planning & Zoning Services
This contract provides for only 60% coverage of the Planning Director position, and the Assistant Planner position is
currently staffed at half-time. If there are priority tasks that arise that cannot be completed within the budget designated
through Tasks 1 -3, this Task will provide an opportunity for the county to authorize additional work under this
contract. Examples of work that may occur under this task could include attendance at additional meetings or review of
complex development applications. Work will not be charged to this task without written pre-authorization from the
County Administrator approving the specific work and budget.
Deliverables
Deliverables will be described in the written pre-authorization issued by the Clinton County Administrator and accepted
by the OHM Planner.

John Fuentes
Clinton County Planning Services
April 29, 2026
Page 4 of 6

Schedule
The following table outlines the task durations for project Tasks:
TASK
Task 1 - Interim Planning & Zoning Services for Planning &
Zoning Director – In-Person
Task 2 - Interim Planning & Zoning Services for Planning &
Zoning Director – Remote
Task 3 - Support for Planning Commission and Zoning Board
of Appeals
Task 4 - Additional As-Needed Planning & Zoning Services

TASK DURATION
07/01/2026 – 12/18/2026
07/01/2026 – 12/18/2026
07/01/2026 – 12/18/2026
As needed and with pre-authorization

It is expected that Clinton County will hire a planning director during this contract schedule. OHM will support an
on-boarding phase and provide as-needed support at the direction of the County Administrator. Planning services
may be reduced or ended at any time at the direction of the Clinton County Administrator.
Compensation
OHM Advisors will provide the above-outlined professional services in accordance with the following fee schedule.
Our professional services will be performed on an hourly basis.
Phase/Task

Cost

Task 1 – Interim Planning & Zoning Services for Planning & Zoning
Director – In-Person
OHM Sr. Project Specialist III

$39,360

OHM Planner II

$37,013

Phase 1 total
Task 2 – Interim Planning & Zoning Services for Planning & Zoning
Director – Remote
OHM Sr. Project Specialist III

$76,373

OHM Planner II

$14,100

Phase 2 total
Task 3 – Support for Planning Commission and Zoning Board of
Appeals
OHM Sr. Project Specialist III

$34,600

Phase 3 total

$6,150

$20,500

$6,150

Task 4 – Additional As-Needed Services (with authorization)

$10,000

Reimbursable Mileage for field work from Clinton County offices

$1,050

Total Phases 1 – 4 and reimbursable mileage

$128,173

Total Phases Task 1 – 3 and reimbursable mileage

$118,173

John Fuentes
Clinton County Planning Services
April 29, 2026
Page 5 of 6

Notes:
1. Fees were determined based on the noted assumptions. OHM Advisors proposes to confirm these
assumptions with Clinton County prior to commencing services.
2. “Hourly (Estimated Fee)” represents the budget estimate for the Task (per the rates identified in our
Hourly Rate Schedule). Budget estimate shall serve as a maximum. Any requested work beyond this fee
must be approved by Clinton County prior to proceeding.
3. Additional As-Needed Services Task will only be performed if agreed upon with Clinton County and prior
written authorization is provided by Clinton County.
4. Time not worked will not be charged.
Clarifications and Assumptions
Our Proposal was prepared based on the following assumptions:
• If additional labor effort or change in schedule is required beyond described herein, OHM Advisors will
negotiate an amendment with Clinton County. OHM Advisors will not proceed with additional services without
written authorization from Clinton County.
• Meetings shall be conducted in accordance with the Scope of Services as described herein. Additional meetings,
not described within our Scope of Services, shall be considered additional services and will be billed on an
hourly basis under the Additional As-Needed Services Allowance upon agreement with Clinton County.
Client Responsibilities
• Clinton County will provide a single point of contact to OHM Advisors who is knowledgeable about the project
needs and desired outcomes.
Reimbursable Expenses
The following is not included in our Compensation and will be considered a Reimbursable Expense. These will be
invoiced per the Terms and Conditions. Reimbursable expenses may be adjusted as expenses are incurred. These
services or fees will only be billed should the project require them.
Reimbursable Item
Mileage for field work during business hours beyond
numbers budgeted.

Cost
2026 IRS rate (0.725/mile)

Authorization and Acceptance
If this proposal is acceptable to you, your signature on this letter with a copy returned to me will serve as our
authorization to proceed. Upon execution, this Proposal and the Terms & Conditions will form our agreement. We
are prepared to commence work on this project on July 1, 2026, upon receipt of your written authorization to
proceed.
Thank you for giving us the opportunity to be of continued service. We look forward to working with you on this
project. This proposal is valid for 60 days If you have any questions or comments, please contact me at
[email protected] or (810) 845-4871.

John Fuentes
Clinton County Planning Services
April 29, 2026
Page 6 of 6

Acceptance

Sincerely,
OHM Advisors

Clinton County, Michigan

Andrew J. Harris, Principal

John F. Fuentes
Clinton County Administrator

Date:

Date:

April 29, 2026

Attachments:
cc:

OHM Advisors Terms and Conditions
OHM Advisors 2026 Rate Sheet

Lynn Wilson, Senior Project Specialist, OHM Advisors
Todd Campbell, Deputy Administrator, Clinton County

TERMS & CONDITIONS
1.

THE AGREEMENT. These Terms and Conditions and the
attached Proposal or Scope of Services, upon acceptance by
CLIENT, shall constitute the entire Agreement between Orchard,
Hiltz & McCliment, Inc. (OHM ADVISORS), a registered
Michigan Corporation, and CLIENT. OHM ADVISORS and
CLIENT may be referred to individually as a Party or collectively
as Parties. This Agreement supersedes all prior negotiations or
agreements and may be amended only by written agreement signed
by both Parties.

2.

CLIENT RESPONSIBILITIES. CLIENT, at no cost, shall:
a. Provide access to the project site to allow timely performance
of the services.
b. Provide all information in CLIENT’S possession as required by
OHM ADVISORS to perform the services.
c. Designate a person to act as CLIENT’S representative who shall
transmit instructions, receive information, define CLIENT
policies, and have the authority to make decisions related to
services under this Agreement.

3.

PROJECT INFORMATION. OHM ADVISORS shall be entitled
to rely on the accuracy and completeness of services and
information furnished by CLIENT, other design professionals, or
consultants contracted directly to CLIENT.

4.

PERIOD OF SERVICE. The services shall be completed within
the time specified in the Proposal or Scope of Services, or if no time
is specified, within a reasonable amount of time. OHM ADVISORS
shall not be liable to CLIENT for any loss or damage arising out of
any failure or delay in rendering services pursuant to this Agreement
that arise out of circumstances that are beyond the control of OHM
ADVISORS.

5.

COMPENSATION. CLIENT shall pay OHM ADVISORS for
services performed in accordance with the method of payment, as
stated in the Proposal or Scope of Services. CLIENT shall pay
OHM ADVISORS for reimbursable expenses for subconsultant
services, equipment rental, or other special project related items at
a rate of 1.15 times the invoice amount.

6.

TERMS OF PAYMENT. Invoices shall be submitted to the
CLIENT each month for services performed during the preceding
period. CLIENT shall pay the full amount of the invoice within
thirty days of the invoice date. If payment is not made within thirty
days, the amount due to OHM ADVISORS shall include a service
fee at the rate of one (1%) percent per month from said thirtieth
day.

7.

STANDARD OF CARE. OHM ADVISORS shall perform their
services under this Agreement in a manner consistent with the
professional skill and care ordinarily provided by similar
professionals practicing in the same or similar locality under the
same or similar conditions.

8.

RESTRICTION OF REMEDIES. OHM ADVISORS is
responsible for the work of its employees while they are engaged on
OHM ADVISORS’ projects. As such, and in order to minimize legal
costs and fees related to any dispute, CLIENT agrees to restrict any
and all remedies it may have by reason of OHM ADVISORS’
breach of this Agreement or negligence in the performance of
services under this Agreement, be they in contract, tort, or
otherwise, to OHM ADVISORS, and to waive any claims against
individual employees.

9.

LIMIT OF LIABILITY. To the fullest extent permitted by law,
CLIENT agrees that, notwithstanding any other provision in this
Agreement, the total liability in the aggregate, of OHM ADVISORS
to CLIENT, or anyone claiming under CLIENT, for any claims,
losses, damages or costs whatsoever arising out of, resulting from,
or in any way related to this Agreement or the services provided by
OHM ADVISORS pursuant to this Agreement, be limited to
$25,000 or OHM ADVISORS fee, whichever is greater, and
irrespective of whether the claim sounds in breach of contract, tort,
or otherwise.

10. ASSIGNMENT. Neither Party to this Agreement shall transfer,
sublet, or assign any duties, rights under or interest in this
Agreement without the prior written consent of the other Party.
11. NO WAIVER. Failure of either Party to enforce, at anytime, the
provisions of this Agreement shall not constitute a waiver of such
provisions or the right of either Party at any time to avail themselves
of such remedies as either may have for any breach of such
provisions.
12. GOVERNING LAW. The laws of the State of Michigan will
govern the validity of this Agreement, its interpretation and
performance.

CVS 9/25/2025

13. INSTRUMENTS OF SERVICE. OHM ADVISORS shall retain
ownership of all reports, drawings, plans, specifications, electronic
data and files, and other documents (Documents) prepared by
OHM ADVISORS as Instruments of Service. OHM ADVISORS
shall retain all common law, statutory and other reserved rights,
including, without limitation, all copyrights thereto. CLIENT, upon
payment in full for OHM’s services, shall have an irrevocable
license to use OHM’s Instruments of Service for or in conjunction
with repairs, alterations or maintenance to the project involved but
for no other purpose. CLIENT shall not reuse or make any
modifications to the Documents without prior written
authorization by OHM ADVISORS. In accepting and utilizing any
Documents or other data on any electronic media provided by
OHM ADVISORS, CLIENT agrees they will perform acceptance
tests or procedures on the data within 30 days of receipt of the file.
14. CERTIFICATIONS. OHM ADVISORS shall have 14 days to
review proposed language prior to the requested dates of execution.
OHM ADVISORS shall not be required to execute certificates to
which it has a reasonable objection, or that would require
knowledge, services, or responsibilities beyond the scope of this
Agreement, nor shall any certificates be construed as a warranty or
guarantee by OHM ADVISORS.
15. TERMINATION. Either Party may at any time terminate this
Agreement upon giving the other Party 7 calendar days prior written
notice. CLIENT shall within 45 days of termination pay OHM
ADVISORS for all services rendered and all costs incurred up to
the date of termination in accordance with compensation
provisions in this Agreement.
16. RIGHT TO SUSPEND SERVICES. In the event CLIENT fails to
pay OHM ADVISORS the amount shown on any invoice within
45 days of the date of the invoice, OHM ADVISORS may, after
giving 7 days’ notice to CLIENT, suspend its services until payment
in full for all services and expenses is received.

Michigan Terms & Conditions

Page 1 of 2

March 11, 2021

ADVISORS may, at its sole option and without liability for
consequential or any other damages, suspend performance of its
services under this Agreement until CLIENT retains appropriate
qualified consultants and/or contractors to identify and abate or
remove the hazardous or toxic materials and warrants that the
jobsite is in full compliance with all applicable laws and regulations.
CLIENT agrees, notwithstanding any other provision of this
Agreement, to the fullest extent permitted by law, to indemnify and
hold harmless OHM ADVISORS, its officers, partners, employees
and subconsultants (collectively, OHM ADVISORS) from and
against any and all claims, suits, demands, liabilities, losses, damages
or costs, including reasonable attorneys' fees and defense costs
arising out of or in any way connected with the detection, presence,
handling, removal, abatement, or disposal of any asbestos or
hazardous or toxic substances, products or materials that exist on,
about or adjacent to the Project site, whether liability arises under
breach of contract or warranty, tort, including negligence, strict
liability or statutory liability, regulatory or any other cause of action,
except for the sole negligence or willful misconduct of OHM
ADVISORS.

17. OPINIONS OF PROBABLE COST. OHM ADVISORS
preparation of Opinions of Probable Cost represents OHM
ADVISORS’ best judgment as a design professional familiar with
the industry. CLIENT recognizes that OHM ADVISORS has no
control over costs of labor, equipment, materials, or a contractor’s
pricing. OHM ADVISORS makes no warranty, expressed or
implied, as to the accuracy of such opinions as compared to bid or
actual cost.
18. JOB SITE SAFETY. Neither the professional activities of OHM
ADVISORS, nor the presence of OHM ADVISORS or our
employees and subconsultants at a construction site shall relieve the
Contractor or any other entity of their obligations, duties, and
responsibilities including, but not limited to, construction means,
methods, sequences, techniques or procedures necessary for
performing, superintending or coordinating all portions of the work
of construction in accordance with the contract documents and the
health or safety precautions required by any regulatory agency.
OHM ADVISORS has no authority to exercise any control over
any construction contractor or any other entity or their employees
in connection with their work or any health or safety precautions.
19. CONTRACTOR SUBMITTALS. If included in the services to be
provided, OHM ADVISORS shall review the contractor’s
submittals such as shop drawings, product data, and samples for the
limited purpose of checking for conformance with information
given and the design concept expressed in the construction
documents issued by OHM ADVISORS. Review of such
submittals is not for the purpose of determining the accuracy and
completeness of other information such as dimensions, quantities,
and installation or performance of equipment or systems, which are
the contractor’s responsibility. OHM ADVISORS review shall not
constitute approval of safety precautions or, unless otherwise
specifically stated by OHM ADVISORS, of any construction
means, methods, techniques, sequences or procedures. OHM
ADVISORS approval of a specific item shall not indicate approval
of an assembly of which the item is a component.
20. CONSTRUCTION OBSERVATION. If requested, OHM
ADVISORS shall visit the project construction site to generally
observe the construction work and answer questions that CLIENT
may have. OHM ADVISORS shall not be required to make
exhaustive or continuous on-site inspections to check the quality or
quantity of the construction work, or to determine whether the
construction work is being constructed in accordance with the
Contract Documents.
21. HAZARDOUS MATERIALS. As used in this Agreement, the term
hazardous materials shall mean any substances, including without
limitation asbestos, toxic or hazardous waste, PCBs, combustible
gases and materials, petroleum or radioactive materials (as each of
these is defined in applicable federal statutes) or any other
substances under any conditions and in such quantities as would
pose a substantial danger to persons or property exposed to such
substances at or near the Project site. Both Parties acknowledge that
OHM ADVISORS' Scope of Services does not include any services
related to the presence of any hazardous or toxic materials. In the
event OHM ADVISORS or any other person or entity involved in
the project encounters any hazardous or toxic materials, or should
it become known to OHM ADVISORS that such materials may be
present on or about the jobsite or any adjacent areas that may affect
the performance of OHM ADVISORS' services, OHM

Michigan Terms & Conditions

22. WAIVER OF CONSEQUENTIAL DAMAGES. The Parties
waive consequential damages for claims, disputes or other matters
in question arising out of or relating to this Agreement. This mutual
waiver is applicable, without limitation, to all consequential
damages due to either Party’s termination of this Agreement.

CVS 9/25/2025

23. WAIVER OF SUBROGATION. The Parties waive all rights
against each other and any of their contractors, subcontractors,
consultants, agents, and employees, each of the other, for damages
caused by fire or other causes of loss to the extent covered by
property insurance obtained pursuant to a written contract or other
property insurance applicable to the construction work.
24. THIRD PARTIES. Nothing contained in this Agreement shall
create a contractual relationship with, or a cause of action in favor
of, a third party against either CLIENT or OHM ADVISORS.
25. CODE REVIEW/ACCESSIBILITY. In providing its services
under this Agreement, OHM ADVISORS may have to interpret
federal and or state laws, codes, ordinances, regulations and/or
statutes. CLIENT understands and agrees that these may be subject
to different and possibly contradictory interpretations by relevant
governmental officials charged with interpreting same and
furthermore understands and agrees that OHM ADVISORS does
not warrant or guarantee that their interpretation will be consistent
with the interpretation of the relevant governmental officials. OHM
ADVISORS shall not be liable for unreasonable or unforeseeable
interpretation of federal and or state laws, codes, ordinances,
regulations and/or statutes by governmental officials charged with
interpreting same.
26. DISPUTE RESOLUTION. In an effort to resolve any conflicts
that arise during the project or following the completion of the
project, the Parties agree that all disputes between them arising out
of or relating to this Agreement shall be submitted to nonbinding
mediation, unless the Parties mutually agree otherwise, as a
prerequisite to further legal proceedings. The Parties agree to share
the mediator’s fee and any filing fees equally, and the mediation shall
be held in the place where the project is located, unless another
location is mutually agreed upon.

Page 2 of 2

March 11, 2021

OHM ADVISORS
2026 HOURLY RATE SCHEDULE

®

Level
Classification

I

II

III

IV

V

Professional Engineer

$167

$179

$194

$214

$224

Graduate Engineer

$145

$156

$161

$169

$182

Architect/Interior Designer

$115

$150

$175

$210

$230

Landscape Architect

$132

$142

$156

$172

$188

Planner

$120

$141

$167

$182

$193

Project Coordinator/Urban Designer

$93

$125

$142

$162

$182

Design Technician

$115

$134

$151

$170

$188

Technician

$109

$128

$146

$163

$172

Project Specialist

$138

$175

$205

$229

$250

Professional Surveyor

$156

$173

$189

$203

$215

Surveyor

$112

$132

$144

$158

$170

I

II

III

Administrative Support

$89

$110

$135

Technical Aide

$85

$89

$94

Subject Matter Expert

$250

$300

$375

Classification

Classification
Principal

$247

Rates as reflected subject to review and adjustment on an annual basis.
2026 Public Rates 25-1028 (MI OH Public)

13
Clinton County Open Meetings and Events Calendar
June 2026

Sun

Mon
1

Tue
2

Wed
3

Thu
4

Fri
5
8:30 am Parks &
Green Space Comm

Sat
6

5:00 pm 1st Cutoff
7

14

21

8

15

22

9
10
5:45 pm Materials Management Planning
Committee Meeting
(1st Floor Conf)

11

12

13

16 5:30 pm Solid
Waste Council (1st
Floor, Courthouse)
6:00 pm Zoning Board
of Appeals

17

18

19

20

5:00 pm 2nd Cutoff

Holiday—County &
City Offices Closed

23

24

25

26

6:00 pm Planning
Commission

9:00 am W&M and HR
Committee Meetings

28

29

30

Broadband Task Force
Meeting—3:00 pm

9:00 am Board of
Commissioners

27

TOTALS MEMO

DATE:

May 14, 2026

TO:

Penny, John, Todd, Kate, and Ways & Means Committee

FROM:

Jenny, Accounting

The following are total dollars for invoices received from April 4
through April 17, 2026 and paid.

GENERAL FUND

$507,788.32

OTHER FUNDS

$4,154,468.86

$4,662,257.18

TOTAL

Totals comprised of the following check run dates:
4/23/2026 $

less Custodial funds
TOTAL

4,677,683.97

(15,426.79)

$ 4,662,257.18

Motion: Approve paid Payables for the period listed above.
Note: A listing of the payables for the referenced period has been sent
electronically. Ways & Means will be asked to sign the "Accounts Payable
Invoices Paid Report".

14