On the agenda: Charlotte meeting — Flock Camera (Aug 24)

++

PROPOSED AGENDA
REGULAR MEETING OF THE CHARLOTTE CITY COUNCIL
111 E. Lawrence Ave, Charlotte, MI 48813 (517) 543-2750
7:00 P.M. Monday August 24, 2026
Interested people can participate in-person or via Zoom
Connect to Zoom from your computer, tablet, or smartphone
Website: https://us02web.zoom.us/j/890 6165 0300
One tap mobile: +16465588656, 852 1058 4775 #
Telephone: (312) 626-6799 Webinar ID 852 1058 4775
1. Call to Order
2. Roll Call
3. Absence of Council Members
4. Invocation
5. Pledge of Allegiance
6. Approval of Minutes
A. Approval of minutes – August 10, 2026 - Regular Council Meeting
7. Public Comment - Limit presentation to five (5) minutes. Attendees desiring to address council
who are participating with ZOOM may raise their hands now or if attending via a phone call,
press *9 (star nine) on your keypad
8. Approval of Agenda
9. Communications and Committee Reports
A. Mayor Report
B. Manager Report
1.Memo
2.Chill Grant
3.General Fund
C. Staff Report
1. CPD Report
D. Council Report

10. Consent Agenda
A. Approval of Claims and Expenditures in the amount of $656,024.37
B. Approval of Resolution 2026-45 updating Camp Frances Bylaws
C. Approval of Resolution 2026-46 to rename the sledding hill to “Johnson Foundry Park”
11. Business Agenda
A. Approval to select ClearFlow LLC as the City’s Enterprise Asset Management Platform
and prepay the 5-year subscription in the amount of $130,738.05
B. Flock Camera use and policy discussion – information attached provided by
Councilmember Christensen
C. Discussion for Police Vehicle Purchases
12. Mayoral Appointments
13. Public Comment - Limit presentation to five (5) minutes. Attendees desiring to address council
who are participating with ZOOM may raise their hands now or if attending via a phone call,
press *9 (star nine) on your keypad
14. Mayor and Council Comments
15. Closed Session: Motion: Pursuant to section 8(h) of the Open Meetings Act, to consider material
exempt from disclosure by state statue, section 13(1)(g) of the Freedom of Information Act,
which exempts from public disclosure “information or records subject to the attorney-client
privilege” being Confidential Attorney-Client Written Communications dated May 11, 2026, July
13, 2026, and August 24, 2026 regarding MDCR Complaint No. 664206
16.Motion to return to open session
17.Adjourn

~Alicia A. Smith, City Clerk
ADDRESSING THE CITY COUNCIL
Comments shall be made only during times set aside for that purpose.
Each citizen may speak for up to 5 minutes during each public hearing and comments period.
Comments made during public hearings shall be relevant to the subject of the public hearing.
Comments shall be made from the podium unless otherwise directed by the Mayor.
Comments shall be directed to the Mayor and Council members.
Speakers shall begin by stating their name and indicate if they are a resident or non-resident of the City.
Speakers shall refrain from using vulgarity, hate speech or “fighting words.”

CITY OF CHARLOTTE COUNCIL PROCEEDINGS
111 E. Lawrence Ave., Charlotte, MI 48813 (517) 543-2750
Regular Council Meeting 7:00 p.m.
August 10, 2026
CALL TO ORDER:
By Mayor Fullerton at 7:00pm.
ROLL CALL:
Present: Fullerton, Scott, Chin, Brummette, Neumann, Christensen
present at time of roll call. Rodriguez was absent. A quorum was met.
ABSENCE OF COUNCIL MEMBERS:
Motion by Christensen, seconded by Scott. Motion carried.
INVOCATION:
First Baptist Church
PLEDGE OF ALLEGIANCE:
Led by Mayor Fullerton.
APPROVAL OF MINUTES:
a. Regular Meeting Minutes – July 27 ,2026
Motion by Chin, seconded by Scott to approve minutes as corrected.
Motion carried. Yay; 6 Nay 0; Absent; 1
PUBLIC COMMENT:
Courtney Meade, Courthouse Square Museum Manager, highlighted
the museum’s programs, events, educational offerings, business
spaces, and new elevator. She noted the museum offers free
admission, relies on donations and grants, and thanked Council for its
continued support.
APPROVAL OF AGENDA:
Motion by Brummette, seconded by Scott. Motion carried. Yay; 6
Nay 0; Absent 1

COMMUNICATIONS AND COMMITTEE REPORTS:

Mayor Report: The Mayor reported that Eaton County has
restored Friday public hours, thanked Council members for
their meeting preparation, and clarified recent reporting
regarding the fireworks permit and fire station HVAC contract.
He also reported that the City’s effort to assume responsibility
for the building department has been delayed due to additional
state requirements, with potential approval now anticipated in
October.
City Manager Report: The City Manager reported that two new

employees will begin August 24; staff continue work on capital
improvement planning; and Public Works received two grants,
including a tree nursery grant. He provided updates on the Sumpter
Street housing project, including concerns regarding temporary City
ownership and ongoing discussions with the City Attorney and
MSHDA. Council discussed potential alternatives, including
involvement of the Eaton County Land Bank. The Manager also
reported on discussions regarding the fleet management proposal and
stated that an updated fund balance would be provided at the next
meeting.

Council Report:
Council Member Neumann reported that the Camp Francis
meeting is scheduled for the following evening and had no
additional items.

Council Member Brummette reported no Planning
Commission meeting was held and provided updates on the
Sumter Street project. He also raised concerns regarding
contractor accountability for debris entering catch basins and
suggested reconsidering City-provided sewer jetting services.

BUSINESS AGENDA:
a. Accept the bid from Double Haul Solutions for the
development of City of Charlotte’s 2027-2033 Capital
Improvement Program and authorize the Mayor to sign all
necessary documents.

Council Member Christenson reported that MDOT
completed its traffic study at North Cochran and Packard, with
potential intersection changes forthcoming. He also provided
an update on proposed state legislation regarding flock camera
use and Council’s authority over cameras within the City.

Council Member Brummette noted that the agreement had
already been signed by the previous Mayor and asked whether
the Mayor would need to re-sign. It was confirmed that the
Mayor would execute the necessary documents. There was no
further discussion.

Council Member Chin reported on meetings regarding
MEDC opportunity zones, federal disaster relief funding,
housing legislation and funding opportunities, and the
Michigan Municipal League’s Business Alliance Program. He
noted that Charlotte advanced to the next stage of consideration
for opportunity zone designation.

Motion by Chin, seconded by Scott. Motion carried. Yea; 6
Nay; 0 Absent; 1

Council Member Chin also requested that the Council receive a
copy of the Charlotte Police Department's flock camera policy,
which Chief Brentar had indicated was in place at the time the
cameras were approved.
CONSENT AGENDA:
a. Approval of Claims & Expenditures totaling
$1,237,915.10.
b. Accept the Revenues and Expenditures Report for the
month ending July 2026.
c. Approval of Resolution 2026-46 authorizing street
closures for the Oddities Festival Sept 4-6, 2026.
Motion by Christensen, seconded by Chin. Motion carried. Yea; 6
Nay; 0 Absent; 1

b. Consideration to approve renewal agreement for
museum services made between the Courthouse
Square Association and the City of Charlotte in the
amount of $8,000
Motion to approve the renewal agreement amount increase
from $8,000 to $13,000 was made by Council Member
Christenson and seconded by Council Member Brummette.
The amendment carried on a roll call vote. Yea 6, Nay 0,
Absent 1. Motion carried.
Motion by Brummette, seconded by Christensen to approve
the amended motion. Roll call vote taken – Yea 6, Nay 0,
Absent 1. Motion carried.
PUBLIC COMMENT:

No public comments were received in person or online.

STAFF COMMENTS:
No staff comments received.
MAYOR AND COUNCIL COMMENTS:

the lack of time to be properly educated on the proposal before
being asked to vote. He reiterated that the intent was to create
space for due diligence, not to advance the proposal outside of
the Council chamber.

Council Member Christenson thanked attendees and those
watching online. He referenced his earlier report on MDOT's
traffic study and flock camera legislation, encouraging
residents to research the active bills.

ADJOURN:
Motion by Scott, seconded by Brummette. Motion carried. Yea 6;
Nay 0; Absent 1.
Adjourned 8:13 pm.

Council Member Brummette reiterated his support for the
Courthouse Square Association and his interest in revisiting the
city-provided sewer jetting service. He noted that with a
permanent City Manager now in place, it is an appropriate time
to begin addressing deferred service questions.

Respectfully submitted,
Alicia A. Smith
City Clerk

The Mayor addressed the tabled Enterprise fleet management
program at length. He expressed concern that individual oneon-one meetings between the City Manager, department heads,
and individual Council members were not an adequate
substitute for a full Council presentation on a tabled item. He
requested further public discussion by the full Council before
reconsideration of the item in October.
Council Member Brummette echoed the Mayor’s point,
asking the Manager to share what had been discussed with
Council Member Chin that other members had not yet heard,
so all members could be equally informed. The Manager
clarified that the intent of individual outreach was only to
answer specific questions, and that any information exchanged
would be shared with the full Council in writing.
Council Member Christenson also noted that his reason for
tabling the item was the absence of a formal RFP process and

Staff Report
TO:

Mayor Fullerton and City Council

FROM:

Vester Davis, City Manager

DATE:

August 17, 2026

SUBJECT: City Manager’s Report
Financial Updates
Attached is the Fund Balance Policy set by City Council. Per policy, the
General Fund is the only fund with a specific minimum fund balance requirement,
which is 17% of expenditures, or approximately two months of expenditures.
• As it relates to our current financial outlook, financial consultant Woodhill Group
concluded the following,
“There are still a number of adjustments to be made, including closing the
Fire Department Fund into the General Fund. That being said, using a
conservative estimate for FY27, I anticipate that the General Fund’s
audited fund balance will be more than double the policy’s minimum
requirement. I will have a more definitive figure
once the remaining adjustments are completed
and the audit is finalized.”
Police & Fire
•

•

•

The Charlotte Police Department is exploring
accreditation status by the Michigan Association of
Chiefs of Police. The actual accreditation process is a 2year commitment by the department, followed by
continual department training to remain accredited.
Chief Brentar believes accreditation is a great tool for
staff development, recruitment, and department
excellence. Be on the lookout for a formal presentation
by Chief Brentar.
The Federal Emergency Management Agency (FEMA) investigated the Charlotte
Fire Department for call volume fraud. In short, the claim was unsubstantiated. Fire
Chief Fullerton has informed the department staff of the complaint and its findings.

•

On Wednesday, DeLau Fire was present at City Hall to repair/replace parts of the
fire suppression system, see photo.

Community/Economic Development
•
•

Public Works just announced that it is hosting a Grand Re-Opening at Oak Park
on Friday, August 28th from 5PM-8PM. The following streets will be closed
o S Clinton Str to 11PM.
As the MSHDA CHILL Grant Round 1 has entered its closeout phase. Attached is
an update from McKenna. MSHDA CHILL Grant (Round 2) will get underway in a
few weeks.

Private Road Transfer
Individuals representing the homeowners within Oakridge Estates have approached city
staff to informally request a transfer of private roads to public roads. Because the roads
have been built without the city’s oversight there is due diligence activities that the
Department of Public Works must take into consideration prior to acceptance of the
private roads.
If Council is onboard, I will pursue obtaining HOA for copies of their legal docs, request a
formal request from the HOA signed by the requisite number of owners in their association
to effect change.
A few of the additional steps include:
•
•
•

Public Works staff review of the current conditions of the roadway. Present a
detailed description of the city’s roadway standards.
Review any past records from the HOA related to roadway transfer.
Compare/contrast roadway standards versus current conditions and present
financial impacts to meet standards.

Professional Development Opportunity
-(Webinar) Municipal Infrastructure: Threats, Vectors, and Mitigations on Monday, August
24 at 2.p.m.- Muni https://mml.org/event/municipal-infrastructure-threats-vectors-andmitigations/cipal Infrastructure: Threats, Vectors, and Mitigations - Michigan Municipal
League.
Respectfully Submitted.

Memorandum
TO:

Vester Davis, City Manager
City of Charlotte City Council

FROM:

Emily Huhman, AICP, Associate Planner

SUBJECT:

Charlotte CHILL Grant Status Update

DATE:

August 19, 2026

The City of Charlotte was awarded $200,000 by the Michigan State Housing Development Authority (MSHDA) to
provide eligible homeowners in the City with much needed health- and safety-related repairs to their homes. This
is a great opportunity for the City to provide additional assistance to homeowners in the community. The following
memorandum provides a status update on the grant activities that have been completed as of August 26, 2026.
GRANT ACT IVIT IES UPDAT E
The following activities have been completed as of August 26, 2026:
•
•
•
•

A total of $151,621.98 has worth of construction been authorized.
$83,646.88 in construction and administrative expenses have been submitted to MSHDA for
reimbursement.
$93,991.10 worth of construction is actively under construction.
Two projects have been completed and passed inspections and will be inspected the week of August 24th.
These invoices will be added to City Council’s agenda to approve payment once inspections are
completed.

We are happy to answer any questions regarding the CHILL Grant and its process. We look forward to continued
collaboration with the City on this grant initiative.

CITY OF CHARLOTTE

COUNCIL POLICY
SUBJECT

FUND BALANCE POLICY FOR
GENERAL FUND

POLICY NO.

APP. DATE

PAGE

2021-06

06/07/2021

1 of 2

1. PURPOSE
The purpose of this policy is to establish a formal Fund Balance and Reserve Policy for
the General Fund that promotes responsible financial management by adhering to best
budget practices and Generally Accepted Accounting Principles (GAAP). By maintaining
sufficient fund balances and reserves, the city will be well positioned to provide financial
security and continued delivery of services, withstand economic downturns and other
financial stressors such as a natural disaster or emergency, promote stable tax rates and
fees, protect the city’s credit worthiness and bond rating, respond to opportunities, and
consider long-term financial needs.
2. AUTHORITY
This policy is adopted pursuant to Section 4.7(I) of the Charter of the City of Charlotte.
3. CITY FUNDS BY TYPE
3.1 Governmental Funds: includes General Fund, Major and Local Street Funds,
Airport Fund, DDA Fund, and other governmental funds.
3.2 Enterprise Funds: includes Water and Sewer Fund and Recycling Fund
3.3 Internal Service Funds: includes Motor Vehicle Pool and Information
Technology Funds.
4. GENERAL FUND POLICY
4.1 Governmental Accounting Standards Board Statement No 54. GASB 54
defines five classifications of fund balance which are summarized in the table
below:

CITY OF CHARLOTTE

COUNCIL POLICY
SUBJECT

FUND BALANCE POLICY FOR
GENERAL FUND

POLICY NO.

APP. DATE

PAGE

2021-06

06/07/2021

2 of 2

4.2 Fund Balance Guidelines for the General Fund. The Government Finance
Officers Association (GFOC) has nearly 200 Best Practices regarding various
areas of public finance. One of which is to maintain a policy regarding the level of
unrestricted fund balance in the general fund for Generally Accepted Accounting
Principles (GAAP) and budgetary purposes. GFOA recommends a minimum of
two months regular general fund operating revenues or expenditures.
4.3. Accessing Fund Balance Below Minimum. Accessing fund balances and
reserves below the minimum targets should be done in conjunction with other
budget balancing alternatives and requires Council approval.
4.4 Replenishing Balances and Reserves. When funds are accessed the reduces the
balance below the target threshold, a replenishment plan of one to three years, or
as soon as fiscally feasible should be adopted.
4.5 Minimum Fund Balance Calculation. As part of the annual budgeting process,
the city will calculate the minimum fund balance targets and reserves
requirements based on 17% of regular operating expenditures.
4.6 Expending Surplus Fund Balance and Reserves. Any surplus fund balance or
reserves may be spent on one-time uses only, such as equipment purchases or
one-time programming, and should not be considered a source of funding for
ongoing operations or maintenance. Any expenditure of surplus balance or
reserves requires Council approval.
4.7 Fully Funded Status. This policy should be fully enacted with target fund
balance reserves achieved over a period of three to five years, or sooner if fiscally
feasible.
5. POLICY REPLACED
None.
6. EFFECTIVE DATE
This policy shall be effective immediately following its approval.

Charlotte Police Department
111. E. Lawrence Ave., Charlotte, MI 48813
Phone: 517-543-1552 Fax: 517-543-8396
Paul Brentar, Chief of Police

July 2026 Monthly Report
Monthly Statistics:
•

See attached report.

Training:
•
•
•
•

Officers continued online training through Virtual Academy.
Officers completed annual driving training conducted at the high school parking lots.
Officers completed virtual reality training.
Chief Brentar and Captain Brooks attended Accreditation Manager Training.

Staffing:
•

•

We have hired one recruit, Mitch DeYoung, to attend the Police Academy starting in August with an
early December graduation. We have one more candidate that we are looking to hire to send to the next
academy in January.
Julie Meyer retired from our department on 07-31-2026 after 9 years of service. We are extremely
grateful for all that she has done to make us better. She will be missed.

Outreach/Public Events:
•
•
•

Officers provided security and conducted PR at the Eaton County Fair.
Chief Brentar and Captain Brooks assisted the Eaton Rapids Police Department with their 4th of July
Parade.
Officers Callahan & Gardner, along with Captain Brooks, assisted the Eaton Rapids Police Department
with their 4th of July Fireworks.

Respectfully,

Chief of Police

9c1 CPD 2026 Monthly Activity Summary

UCR TITLE

-1

JAN

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

FEB

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

STATE CRIMES
SOVEREIGNTY
MILITARY
IMMIGRATION

Part I Crimes

Sheet1

TOTA

2025

%

0
0
0

0
0
0

0%
0%
0%

0
0
0
0
22
0
63
14
98

0
0
1
0
16
1
66
18
97

0%
0%
-100%
0%
38%
0%
-5%
-22%
1%

1
2
8
0
4
0
39
3

0
2
7
0
5
1
42
9

100%
0%
14%
0%
-20%
-100%
-7%
-67%

0
4
60
0

1
2
45
0

-100%
200%
33%
0%

9
24
44

19
25
62

-53%
-4%
-29%

TOTAL

LAST YEAR

%

ARRESTS

11
12
1
21
1
0
0

16
10
1
35
0
0
0

-31%
20%
0%
-40%
100%
0%
0%

4

0
0
7

0
0
3

0%
0%
100%

ARRESTS

CRIMES AGAINST PERSONS
HOMICIDE-MURDER(ATTEMPT)
NEGLIGENT HOMICIDE
KIDNAPPING
PARENTAL KIDNAPPING
SEX. ASSAULT-ALL

2

12

1

2

1

4

NON-AGG ASSAULT

8

4

8

11

11

13

AGGRAVATED ASSAULT

4

1

4

4

1

INTIMIDATION/STALKING

8

15

20

14

11

ROBBERY

16

8
14

PROPERTY CRIMES
ARSON

1

EXTORTION
BURGLARY-FORCED

2
1

2

1

3

1

BURGLARY-W/O FORCE
BURGLARY-ILLEGAL ENTRY

2

1

1

POSS BURGLARY TOOLS
LARCENY

5

MOTOR VEHICLE THEFT

2

3

5

9

6

4

7
1

Part II Crimes
STOLEN PROPERTY-MOTOR
VEHICLE
FORGERY/COUNTERFEITING
FRAUDULENT ACTIVITY

1

2

1

10

9

9

12

7

8

5

3

2

3

2

3

3

2

3

8

6
JAN

6
FEB

15
MAR

2
APR

6
MAY

4
JUNE

5
JULY

3

1

4

2

2

1

1

3

3

2

2

2

EMBEZZLEMENT
REC/CONCEALING STOLEN
PROPERTY
DESTRUCTION OF PROPERTY
RETAIL FRAUD-ALL
UCR TITLE

2

2

AUG

SEPT

OCT

NOV

DEC

MORALS/DECENCY CRIMES
V.C.S.A.
SEX OFFENSE

4

OBSCENITY

1

FAMILY ABUSE/NEGLECT

3

FAMILY-NON SUPPORT

1
5

4

1

1

FAMILY-OTHER
GAMBLING
COMMERCIALIZED SEX OFFENSE
LIQUOR LICENSE VIOLATION
LIQUOR LAW VIOLATION

8/21/2026 1:33 PM

1

1

2

1

2

1
11
3
1

1

1
1
1
5

1
3

1

1

9c1 CPD 2026 Monthly Activity Summary

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

Sheet1

PUBLIC ORDER CRIMES
OBSTRUCTING POLICE

1

1

1

1

4

1

ESCAPE-CORRECTIONAL
INSTITUTION
ESCAPE-MENTAL INST.
ESCAPE/FLIGHT
OBSTRUCTING JUSTICE

2

4

1

1

1

2

4

BRIBERY
WEAPONS-CONCEALED
WEAPONS-EXPLOSIVE
WEAPONS-OTHER

2

2

PUBLIC PEACE

8

10

22

16

15

23

13

TRAFFIC-HIT AND RUN

2

4

6

2

4

11

7

TRAFFIC-O.U.I.L./O.U.I.D

1

4

1

3

6

2

5

2

4

TRAFFIC-MISD
HEALTH/SAFETY VIOLATION

1

3

1

1

1

7

8

9

6

7

1

4

9

6

6

6

9

CIVIL RIGHTS
TRESPASS/PRIVACY
SMUGGLING
ELECTION LAWS
ANTI-TRUST
TAX REVENUE
CONSERVATION

1

2

2

VAGRANCY

1

2

1

4

1

1

3

JAN

FEB

MAR

APR

MAY

JUNE

JULY

DELINQUENT MINOR

2

2

9

9

3

2

RUNAWAY

2

4

8

5

4

1

MISC. CRIMINAL OFFENSE
GRAND JURY INVESTIGATION
CONSPIRACY

End of Part II Crimes
UCR TITLE

AUG

SEPT

OCT

NOV

DEC

9

12

-25%

0
0
0
13
0
2
0
6
107
36
22
9
39
0
41
0
0
0
0
5
13
0
0
0

0
0
0
21
0
1
0
8
103
26
26
18
39
0
35
0
0
0
0
6
21
0
0
0

0%
0%
0%
-38%
0%
100%
0%
-25%
4%
38%
-15%
-50%
0%
0%
17%
0%
0%
0%
0%
-17%
-38%
0%
0%
0%

TOTAL

LAST YEAR

%

27
27

31
16

-13%
69%

0
3
73

0
6
93

0%
-50%
-22%

120
16
0
21
0
0
105
41
3
14
82

103
23
0
29
3
0
143
24
158
28
51

17%
-30%
0%
-28%
-300%
0%
-27%
71%
-98%
-50%
61%

JUVENILE MINOR

3

CIVIL-NON CRIMINAL
DIVORCE/SUPPORT
INCAPACITATION
INSANITY

1

1

1

10

17

4

7

9

9

17

25

17

12

15

14

20

17

1

1

2

5

3

4

5

1

3

3

2

6

1

CRASH-FATAL-PRIVATE
PROPERTY
CIVIL INFRACTION

16

15

21

15

4

21

13

PARKING VIOLATION

5

3

7

3

7

6

10

2

1

ABANDONED VEHICLE

3

2

2

2

2

1

2

TRAFFIC HAZARD INVES

12

10

3

15

11

12

19

TRAFFIC
CRASH-PD-PUBLIC ST.
CRASH-PI-PUBLIC ST
CRASH-FATAL-PUBLIC ST
CRASH-PD-PRIVATE
CRASH-PI-PRIVATE

Park. Tickets- 524-2021, 356-2023

8/21/2026 1:33 PM

27

21
1

2
1
1
1
7

ARRESTS

2

9c1 CPD 2026 Monthly Activity Summary

TRAFFIC DIRECTION

8

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

1

1

5

6

3

TRAFFIC SAFETY PUBLIC
APPEARANCE
BREATHALYSER TESTOTHER POLICE
ALARMS
ALARM-POLICE RESPONSE

14

15

8

10

14

4

5

1

3

2

23

23

ALARM-MALFUNCTION
ALARM-TEST
ALARM-WATER & SEWER
FIRE
ACCIDENT-FIRE
ACCIDENT-EXPLOSION
ACCIDENT-CHEMICAL
HAZARDOUS FIRE COND.

1

3

7

3
MAY

3
JUNE

6
JULY

FIRE REQULATION VIOL
ASSIST BUILDING DEPT
ASSIST C.F.D.
UCR TITLE

3

1

3
JAN

1
FEB

2
1
MAR

APR

AUG

SEPT

OCT

NOV

DEC

24

22

9%

0
0
0

3
0
0

-300%
0%
0%

107
0
15
0

78
0
7
0

37%
0%
114%
0%

0
0
0
11
0
6
17

0
0
0
9
0
7
8

0%
0%
0%
22%
0%
-14%
400%

TOTAL

LAST YEAR

%

0
0
0
0
0
0

0
0
0
0
0
0

0%
0%
0%
0%
0%
0%

0
14
0
78
89
118
29
52
0
111
109
659
0
1

0
8
0
92
70
97
10
63
0
116
103
607
0
0

0%
75%
-15%
27%
22%
190%
-17%
0%
-4%
6%
9%
0%
100%

ACCIDENTS
ACCIDENT-AIRCRAFT
ACCIDENT-HUNTING
ACCIDENT-SHOOTING
ACCIDENT-BOATING
ACCIDENT-WATER
ACCIDENT-OTHER
INSPECTIONS-

Sheet1

ARRESTS

INVESTIGATIONS
INSPECT-BOAT
INSPECT-MOTOR VEHICLE

2

1

1

7

3

INSPECT-TRAFFIC CITATION
INSPECT-BUSINESS

17

10

7

7

11

13

13

INSPECT-RESIDENCE

20

20

22

20

4

1

2

INSPECT-HANDGUN

33

9

32

15

11

18

INSPECT LIQUOR LICENSE

12

7

1

3

INSPECT-OTHER/SOR CHECK

8

6

11

7

8

4

8

DOMESTIC DISPUTES

10

22

15

18

15

16

15

CIVIL DISPUTE

16

4

12

27

20

14

16

SUSPICIOUS SITUATION

75

82

95

101

107

101

98

2

3

10

12

-17%

2

4

37
11
0

44
6
0

-16%
83%
0%

6

INSPECT-CCW APPLIC

FIELD INTERROGATION CARD
HAZARDOUS SITUATION
SUSPECTED NARCOTIC
ACTIVITY
ABANDONED/RECOVERED
PROPERTY
DRUG OVERDOSE
BOMB THREAT
MISC. INCIDENTS

8/21/2026 1:33 PM

1
3

1

1

6

6

3

1

5

1

10

6
3

1

3

9c1 CPD 2026 Monthly Activity Summary

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

MISC/P.B.T.
SUICIDE
SUICIDE ATTEMPT

7

8

5

6

7

1

DEATH-NATURAL

2

3

1

3

3

1

DEATH-UNDETERMINED

1
1

3

1

2

3

2

FEB

MAR

1
APR

MAY

1
JUNE

JULY

MISSING PERSON

2

4

3

NATURAL DISASTER
PUBLIC RELATIONS ACTIVITY

3

PATROL INFORMATION
UCR TITLE

AUG

SEPT

OCT

NOV

DEC

0
0
38
9
1
1
0
11
0

0
0
32
18
0
12
0
3
2

TOTAL

LAST YEAR

%

440
43
128
65
6
0
0
0
76
13
3
5
23
6
12

382
50
94
42
6
0
0
0
102
35
0
5
21
29
27

15%
-14%
36%
55%
0%
0%
0%
0%
-25%
-63%
300%
0%
10%
-79%
-56%

0
0
13

0
0
49

0%
0%
-73%

0
101
0

0
73
5

0%
38%
-500%

3788

3859

-2%

886
817
252
2071

598
734
145.5
2512.5

48%
11%
73%
-18%

GENERAL ASSISTANCE
ASSIST CITIZEN

66

63

54

53

69

64

71

ASSIST MOTORIST

9

4

9

7

5

5

4

ASSIST POLICE AGENCY

13

23

21

17

22

13

19

ASSIST OTHER AGENCY

11

8

9

12

12

9

4

ASSIST D.P.W.

4

1

1

ESCORT-FUNERAL
ESCORT-MONEY
ESCORT-OTHER
TRANSPORT-PRISONER

11

9

11

9

TRANSPORT-PAPERWORK

4

5

1

2

TRANSPORT-OTHER

12

12

1
3

LOCKOUT

2

SUBPOENA SERVICE

5

2
5

1

2

8

1

4

1

2

PERMISSION TO PARK
PATROL-FOUND DOOR OPEN

12

2

2
3

4
1

1

PATROL-FOUND OPEN WINDOW
PATROL-FOUND B&E
ASSIST E.C.S.D.-

1

4

1

1

3

3

10

7

15

15

14

15

25

TOTALS

543

511

543

545

545

527

574

TRAFFIC STOPS

105

84

65

138

260

145

89

OFFICER TRAINING HOURS

87

89

237

95.5

141.5

131

36

COMMUNITY HOURS

17

43.5

17

21

13

68.5

72

PAPERWORK HOURS

376

348

313

241.5

279

266.5

247

GENERAL NON CRIMINAL
JUVENILE SAFETY VIOL
ANIMAL CONTROL
ZONING ORD VIOLATION

0

0

0

0

0

Sheet1

0%
0%
19%
-50%
0%
-1100%
0%
800%
-200%
ARRESTS

SRO STATS
School not in session

8/21/2026 1:33 PM

4

9c1 CPD 2026 Monthly Activity Summary

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

Sheet1

VCSA STATS
During the month of July the Charlotte Police Department dealt with 5 VCSA incidents. They are the follows:
2- Heroin, 1- Cocaine, 2- Unknown
( This includes the VCSA, Suspected Narcotics Activity, and Drug Overdose Categories)
Assist Police Agency breakdown
Eaton County-Delta Township: 2
Michigan State Police:

12

Eaton Rapids PD:

1

Lansing Police:

1

Lansing Township:

1

St. Joseph County

1

MIchigan Capital Polcie:

1

8/21/2026 1:33 PM

5

Memo
To:
Honorable Mayor Fullerton; City Council
From: Alicia A. Smith
Date: August 21, 2026
Re:
Claims and Expenditures for Council approval on August 24, 2026
Background
Section 7.7(B) of the City Charter requires Council approval for the expenditure of city funds.
Recommendation
A report on claims is provided to council for review on Wednesday preceding a council meeting
at which the claims are approved. Questions about these claims should be directed to the Finance
Director/Treasurer and answers resolved by the Friday preceding said council meeting. Claims
and expenditures are budgeted items and/or larger purchases pre-approved by Council. While
review is recommended, approval should not be hindered.

Financial Impacts
Payroll paid August 21, 2026
Invoiced claims as of August 19, 2026

$187,696.67
$468,327.70

Total

$656,024.37

Suggested Motion
Motion to approve Claims and Expenditures in the amount of $656,024.37

1

MEMORANDUM
To:
City Council
From: Stephanie Whitney - Director of Public Works
Date: August 12, 2026
Re:
Camp Francis Bylaws
Background
The existing Camp Francis bylaws were reviewed and updated to better reflect the current
structure, responsibilities, and operations of the Camp Francis Board. The revisions provide
updated guidance regarding board membership, officers, meetings, responsibilities, and other
procedures governing the Board.
City staff worked with the City Attorney during the review and revision process to ensure the
updated bylaws are consistent with applicable requirements and appropriately reflect the
governance and operation of Camp Francis.
The revised bylaws will replace the existing Camp Francis bylaws upon adoption by City
Council.
Recommendation
Staff recommends that City Council adopt the resolution approving the revised Camp Francis
bylaws.

1

Camp Frances Educational
And
Recreational Center, Inc.
By-Laws
(June 2026)
ARTICLE I
Name
Section 1. The official name of this body shall be “THE CAMP FRANCES EDUCATIONAL AND
RECREATIONAL CENTER”, (herein after known as the “Center”).
ARTICLE II
Meetings and Purpose
Section 1. The principal place for the transaction of business of the Center shall be 111 E. Lawrence
Avenue, Charlotte, Michigan.
Section 2. Regular meetings of the Board of Directors shall be determined by Board resolution at
the first meeting held on the second Tuesday of January. The time and place shall be at the
discretion of the board, and the Board shall convene for the purpose of the organization and the
transaction of other business. The Board shall otherwise set meetings as necessary. The Board
President or two Directors may call a special meeting of Directors at any time.
Section 3. Notice of the regular meetings and special meetings shall be given to the Board of
Directors and the public not more than thirty (30) days and not less than seven (7) days before the
meeting, unless a special meeting is necessary, that shall not be less than 18 hours’ notice. Notice
of all other meetings shall be given to the Directors not less than four (4) days prior to the meeting
if delivered by first-class mail, and no less than forty-eight (48) hours prior to the meeting if the
notice is delivered personally, electronically, or by telephone. Any Director may waive their right
to notice in writing; such waiver shall be recorded in the minutes of the meeting for which notice
is waived.
Section 4. Emergency Board action may be taken without a meeting if all members of the Board
consent in writing. Such written consent shall be made a part of the minutes of the proceedings
and presented for approval at the next Board Meeting.
Section 5. A quorum for any regular meeting of the Board of Directors shall be 50% of voting
members then sitting. A majority of the Directors then present, whether constituting a quorum,
may adjourn any meeting to another time or place.
1

Section 6. No voting by proxy shall be permitted.
Section 7. Rules of order shall be informal and designed to encourage participation of all members
of the Board of Directors. The presiding officer may in their discretion use Robert’s Rules of Order
in the event of any dispute.
Section 8. The purpose of the Center is to operate the Camp Frances facility for charitable,
recreational, and educational purposes within the meaning of Section 501(c)(3) of the Internal
Revenue Code. These activities include promoting the development, implementation or
maintenance of the Camp Frances facility and/or issues which significantly contribute to the care
and maintenance of the facility and providing educational and other events consistent with the
charitable, recreational and educational purposes of the Center. This also includes fundraising and
rental of the facilities, subject to City Council rules and agreement, to support the Center and
making expenditures which are consistent with the aforementioned purposes.
Section 9. All Board meetings shall be recorded in the minutes.
ARTICLE III
Members Board of Directors
Section 1. The Center shall be organized on a membership basis. All corporate actions shall be
approved by the Board of Directors as provided for in these By-Laws. All rights which would
otherwise vest in the members shall vest in the Directors, except for those rights reserved to the
City Council of the City of Charlotte (“member”), as its sole member, as set forth in these ByLaws.
Section 2. There shall be no fewer than seven (7) and no more than nine (9) Directors at any time,
including ex-officio members. In addition, the Board may appoint two (2) alternate Directors to
serve when necessary for purposes of a quorum for Board meetings. The City Council shall fix,
within the limits specified, the exact number of the members of the Board.
Section 3. Voting Directors shall not be members of the Charlotte City Council, with the exception
of one member, who holds the office ex-officio, who shall be appointed in the same manner as
other Board Members and shall have full voting rights. The Mayor shall appoint the directors with
the approval of Council. The Center may recommend candidates for director it desires to be
considered. Non-residents, as well as residents, are eligible, provided, however, that a majority of
the Board shall be city residents.
Section 4. Directors shall be elected to a one (1) to-three (3) year terms. The Board of Directors
shall designate roughly one-third of the Directors who shall have an initial term of one (1) year,
2

and roughly two-third of the Directors who shall have an initial term of two (2) years, so that the
terms of the Directors shall be staggered.
Section 5. If a vacancy occurs, the vacancy shall be filled in the manner set forth in Section 3
above. A Director so elected shall serve for the unexpired term of their predecessor.
Section 6. A Director may be removed with or without cause by majority vote of the City Council
at any regular or special meeting called for that reason.
Section 7. Directors shall receive no compensation for their services as Directors. The Board may
authorize reimbursement for approved expenses on behalf of the Center by the Officers or
Directors acting within the proper scope of their duties.
Section 8. A Director must declare any conflict of interest as defined by Michigan law. The Director
may not discuss the subject and shall be excluded from voting or otherwise influencing the Board
as to a course of discussion or action.
ARTICLE IV
Duties
Section 1. Subject to the limitations of the Articles of Incorporation, other sections of the By-Laws,
and Michigan law, all corporate powers of the Center shall be controlled by the Board of Directors.
Without limiting its general powers, the Board of Directors shall have the following powers:
A. To select and remove all the other agents, and employees of the Center, prescribe such
power and duties for them as consistent with Michigan law, the Articles of
Incorporation, and/or these By-Laws; fix their compensation, require bond or other
security;
B. To conduct, manage, and control the affairs and business of the Center and to make
rules and regulations consistent with Michigan law, the Articles of Incorporation and
these By-Laws;
C. To make or cause to be made any annual or periodic report required under law and
delivered to the appropriate office within the time limits set by law. In addition, an
annual report shall be made to the Charlotte City Council; and
D. To accept on behalf of the corporation a contribution, gift, bequest or devise for the
nonprofit purpose of the corporation.

3

Section 2. As Camp Francis and the real and personal property (collectively, the “property”)
located at 1501 S Cochran Rd, Charlotte, MI 48813, are City-owned property, neither the Center,
the Board of Directors, nor its individual Board members, directors, agents or those on behalf of
the Center have the authority to, and are prohibited from, binding, using as collateral, lien or
encumber the property without the express authorization of the City Council.
Section 3. All funds of the corporation shall be deposited from time to time to the credit of the
corporation in such banks, trust companies, or other depositories as the Board may select. The
Board shall exercise reasonable care in investing corporation funds. Corporation accounts are
subject to review by the City Council liaison or City Manager, or designee, upon reasonable notice,
and not more than 48 hours after such request.
ARTICLE V
Officers
Section 1. The officers of the Center shall be President, Vice-President, Secretary, and Treasurer,
and such other officers as the Board of Directors may appoint.
A. The President shall be responsible for presiding over Board meetings and conducting
the affairs of the Center in a manner consistent with the policies and directives of the
Board of Directors. The President shall preside at all meetings of the Board of
Directors, shall serve as an ex-officio member of all committees of the Center and shall
have such other duties as may be prescribed by the Board.
B. The Vice-President shall preside at meetings of the Board of Directors in the President’s
absence and, in the event that the President shall be unable to serve, shall act as the
principal officer of the Center until the Directors elect a new President. The VicePresident shall be responsible for orienting new Directors and shall have other duties
as prescribed by the Board.
C. The Secretary shall serve notice of meetings, shall act as Secretary at all meetings of
the Board of Directors, shall record such proceedings in the minutes and shall be
responsible for the general correspondence, organization and safekeeping of all
documents. The Secretary shall have other duties as prescribed by the Board.
D. The Treasurer shall receive, safeguard, disburse and account for all funds of the Center
and provide a report of expenditures and other financial activities at each meeting of
the Directors. The Treasurer shall pay insurance premiums, shall maintain, or cause to
be maintained the financial books of the Center and shall prepare and submit or cause
to be prepared and submitted such accounting and tax forms as may be required by
local, state, and federal law. The Treasurer shall have other duties as prescribed by the
4

Board. The City shall maintain financial records for the real and personal property.
Upon request of the Center, the City may assist the Center with financial accounting
services, subject to a written agreement.
Section 2. The Board of Directors shall elect all officers of the Center for terms of one year or until
their successors are elected and qualified. A vacancy in any office shall be filled by the Board of
Directors. Any officer of the Center may be removed by a vote of two-thirds (2/3) of the Board of
Directors then in office.
ARTICLE VI
Records
Section 1. The Corporation shall keep at its principal office:
A. The minutes of all Board of Directors’ meetings and Board committee meetings,
including the time and place of such meetings, notice given, names of those present
and proceedings at such meetings;
B. Adequate and correct books of account, including accounts of its properties, business
transactions and accounts of its assets, liabilities receipts, disbursements gains and
losses; and
C. A copy of the corporation’s Articles of Incorporation and By-Laws, as amended to date.
Section 2. In addition to other rights granted by law, the Articles of Incorporation, and By-Laws,
every Director shall have the absolute right at any reasonable time to inspect and copy all books,
records and documents of every kind and to inspect the physical properties. Any inspection may
be made in person or by agent or attorney and shall include the right to make copies and extracts.
ARTCIEL VII
Committees
Section 1. There shall be a standing Executive Committee made up of the officers of the Center.
The Mayor of the City of Charlotte (or designee), the Charlotte City Manager (non-voting), and
an Executive Director (if applicable) shall hold seats on the Executive Committee. The Board may
delegate its powers and authority to manage the business and affairs of the corporation to the extent
permitted by law and may limit or revoke such authority by a majority vote of its members.
Section 2. The Executive Committee shall also monitor investments and opportunities, make
recommendations to the Board of Directors regarding the amount of grant money to be disbursed
in a given fiscal year and make recommendations to the Board of Directors for corporation
operations.
5

Section 3. The Board of Directors, in its discretion, may create ad hoc committees and appoint
their membership. Such committees shall serve at the pleasure of the Board under such rules and
regulations as the Board may approve.
Other committees may include, but are not limited to: Grant Review, Public Relations, and
Development committees.
ARTICLE VIII
Liability/Indemnify/Restrictions
Section 1. A Director shall notify the Board and excuse him/herself from any vote upon which that
Director has a financial conflict of interest. The foregoing, however, shall not affect the right of
any Director to make donations to the Center.
Section 2. The Center will indemnify any present or former Board of Directors member or officer,
with regards to expenses, including attorneys’ fees, judgments, fines, settlements and reasonable
expenses, actually incurred by such person relating to their conduct as a Director or officer, except
that the indemnification permitted by Section 2 shall not apply (1) to breach of the duty of loyalty
to the Center, (2) for acts or omissions not in good faith or which involve intentional misconduct
or violation of the law, (3) for a transaction from which such person derived an improper personal
benefit or (4) against judgments, penalties, fines, or settlements arising from any proceedings by
or in the right of the Center, or against expenses in any case where such person shall be adjudged
liable to the Center.
Section 3. No substantial part of the activities of this Center shall be carrying on propaganda or
otherwise attempting to influence legislation (except as otherwise provided by Section 501(h) of
the Internal Revenue Code), and this Center shall not participate in or intervene in (including the
publishing or distribution of statements) any political campaign on behalf of or in opposition to
any candidate for public office. Notwithstanding any other provisions of these By-Laws, this
Center shall not carry on any activities not permitted to be carried on (1) by a Corporation exempt
from federal income tax under Section 501(c)(3) of the Internal Revenue Code; (2) by a
corporation to which contributions are deductible under Section 170(c)(2) of the Internal Revenue
Code; or (3) by a non-profit corporation under the laws of the State of Michigan.
Section 4. No part of the net earnings of this Center shall inure to the benefit of, or be distributable
to, its Directors, Officers, or other private persons, except that the Center shall be authorized and
empowered to pay reasonable compensation for services rendered and to make payments and
distributions in furtherance of its purposes.
Section 5. In any taxable year in which this Center is a private Center as described in Section
509(a) of the Internal Revenue Code, the Center (1) shall distribute its income for that period at
6

such time and manner so as not to subject it to the tax under Section 4942 of the Internal Revenue
Code, (2) shall not engage in any act of self-dealing as defined in Section 4941(d) of the Internal
Revenue Code, (3) shall retain any excess business holdings as defined in Section 4943(c) of the
Internal Revenue Code, and (4) shall not make any investments in such manner as to subject the
Center to tax expenditures as defined in Section 4945(d) of the Internal Revenue Code.
ARTICLE IX
Amendments
Section 1. These By-Laws may be amended or repealed by a majority of the City Council of the
City of Charlotte at a regular meeting or a special meeting called for that reason.
ARTICLE X
Dissolution
This corporation may be dissolved by resolution of the Charlotte City Council duly adopted at a
regular meeting or a special meeting called for such purpose. In the event of the adoption of a
resolution by the Charlotte City Council calling for the dissolution of the corporation, any member
of the Board of Directors may execute and file a Certificate of Dissolution on behalf of the
corporation with the Michigan Department of Licensing and Regulatory Affairs in the form and
manner provided by MCL 450.2805. The City Council resolution authorizing dissolution of this
corporation and the Certificate of Dissolution shall specify a plan of distribution of the assets of
the corporation which complies with Section 855 of the Michigan Non-Profit Corporations Act,
MCL 450.2855.
The undersigned certifies that the above By-Laws are the By-Laws of this Center as adopted at a
meeting of City Council of the City of Charlotte and hereby repeals and supersedes prior By-Laws.
[Signatures on the Following Page]

7

Center:
By-Laws passed and approved on the _____ day of _________________, 2026.
________________________________
President
Date: ___________________________

___________________________________
Secretary
Date: ______________________________

Charlotte City Council:
By-Laws passed and approved on the _____ day of _________________, 2026.
________________________________
Kevin Fullerton, Mayor

___________________________________
Alicia Smith, City Clerk

Date: ___________________________

Date: ______________________________

8

CITY OF CHARLOTTE
RESOLUTION NO. 2026-45
RESOLUTION TO ADOPT THE REVISED CAMP FRANCIS BYLAWS
WHEREAS, the City of Charlotte, as the sole member of the Camp Frances Educational and
Recreational Center, Inc., a non-profit corporation (Center), previously adopted bylaws
(“Bylaws”) governing the organization and operation of the Camp Francis Board; and
WHEREAS, the existing Camp Francis Bylaws have been reviewed and updated by Charlotte
City Officials with input from Center Board members, to better reflect the current structure,
responsibilities, and operations of the Camp Francis Center; and
WHEREAS, the revised Bylaws provide updated provisions regarding Board membership,
officers, meetings, responsibilities, and other procedures governing the operation of the Camp
Francis Center; and
WHEREAS, on
, 2026, the Center Board of Directors considered and
approved the revised Camp Francis Bylaws; and
WHEREAS, the City Council, as the sole member of the Center, has reviewed the revised Camp
Francis Bylaws and finds that their adoption is in the best interest of the City and the continued
administration and operation of Camp Francis Center.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Charlotte, resolves as
follows:
A. That the City Council of the City of Charlotte hereby approves and adopts the revised
Camp Francis Bylaws, attached hereto and incorporated herein by reference.
B. That the revised Camp Francis Bylaws shall supersede and replace all previously
adopted Camp Francis Bylaws.
C. That the revised Camp Francis Bylaws shall become effective upon adoption of this
Resolution.
D. Any and all resolutions that are in conflict with this Resolution are hereby repealed
upon the effective date of this Resolution.

1

The foregoing Resolution was moved for adoption by Council Member ____________ and seconded by
Council Member __________ and declared adopted by the following vote:
Yea; Nay; Absent;
RESOLUTION DECLARED ADOPTED.
I, the undersigned, the duly qualified City Clerk of the City of Charlotte, County of Eaton, State of Michigan,
do hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City Council of
the City of Charlotte at a regular scheduled meeting held on this 24th day of August, 2026 relevant to the
Michigan Open Meetings Act, the original of which is on file in my office as part of the council minutes.
IN WITNESS WHEREOF, I have hereunto set my official signature, this 24th day of August 2026.

____________________________
Alicia A. Smith, City Clerk
City of Charlotte,
County of Eaton

2

Memo
To: Honorable Mayor Kevin Fullerton; City Council
From: Stephanie Whitney, DPW Director
Date: 08/19/2026
Re: Naming of the Sledding Hill – Johnson Foundry Park
Background
At its August 18, 2026, meeting, the Parks Advisory Board considered a permanent name for the
area commonly known as the sledding hill and approved a recommendation to name the
property Johnson Foundry Park.
The proposed name recognizes the historical connection of the property to Johnson Iron
Industries while establishing an official name for an area that has traditionally been referred to
simply as the sledding hill.
Recommendation
Staff recommend that City Council accept the recommendation of the Parks Advisory Board and
formally name the sledding hill Johnson Foundry Park.

1

CITY OF CHARLOTTE
RESOLUTION NO. 2026-46
RESOLUTION TO NAME THE SLEDDING HILL “JOHNSON FOUNDRY PARK”
WHEREAS, the City of Charlotte owns and maintains the recreational property commonly
known as the “sledding hill”; and
WHEREAS, the property has historically been associated with Johnson Iron Industries, and the
proposed name recognizes the historical connection of the property to the foundry; and
WHEREAS, the Parks Advisory Board considered a permanent name for the property at its
August 18, 2026, meeting and recommended that the sledding hill be officially named “Johnson
Foundry Park”; and
WHEREAS, the Charlotte City Council desires to recognize the recommendation of the Parks
Advisory Board and establish an official name for the property.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Charlotte
hereby approves the recommendation of the Parks Advisory Board and officially names the
property commonly known as the sledding hill “Johnson Foundry Park.”
BE IT FURTHER RESOLVED, that City staff is authorized to update City records, maps,
signage, and other materials, as appropriate, to reflect the official name of Johnson Foundry
Park.
The foregoing Resolution was moved for adoption by Council Member ____________ and seconded by
Council Member __________ and declared adopted by the following vote:
Yea; Nay; Absent;
RESOLUTION DECLARED ADOPTED.
I, the undersigned, the duly qualified City Clerk of the City of Charlotte, County of Eaton, State of
Michigan, do hereby certify that the foregoing is a true and complete copy of a resolution adopted by the
City Council of the City of Charlotte at a regular scheduled meeting held on this 24th day of August, 2026
relevant to the Michigan Open Meetings Act, the original of which is on file in my office as part of the
council minutes.
IN WITNESS WHEREOF, I have hereunto set my official signature, this 24th day of August 2026.
____________________________
Alicia A. Smith, City Clerk
City of Charlotte,
County of Eaton
1

MEMORANDUM
To: City Council
From: Stephanie Whitney, Director of Public Works
Date: 08/11/2026
Re: Enterprise Asset Management Platform
Purpose
To request City Council approval to select ClearFlow LLC as the City's Enterprise Asset Management
(EAM) platform and prepay the five-year subscription in the amount of $130,738.05.

Background
The City issued a competitive Request for Proposals for an Enterprise Asset Management
platform to support Water, Wastewater, and Public Works operations. Proposals were required to
be submitted as sealed bids by the established deadline.
The purpose of the EAM platform is to provide staff with a centralized internal system for
managing City infrastructure and assets, including work orders, preventive maintenance,
inspections, maintenance history, condition assessments, reporting, and long-term asset and
capital planning.
The city received the following proposals:
Proposer
ClearFlow LLC
Concourse Tech
Inc.
FSH Technologies,
Inc.
AssetIQ LLC

Annual Cost
$26,147.61

Submitted Pricing / Structure
$130,738.05 – 5 years
Approx. $145,713 over 5 years with
$28,000
annual increases
$60,000 – Year 1; $25,000/year $110,000 for first 3 years; Years 4–5 not
thereafter
provided
Approx. $300,000 over 5 years at
$60,000/year
proposed annual rate

Staff reviewed the proposals based on the requirements and evaluation criteria contained in the
RFP, including functional capabilities, GIS integration, ease of use, implementation approach,
municipal and utility experience, and cost.

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Evaluation
Following review of the proposals, staff recommend ClearFlow as the platform that provides the
best overall fit for the City's needs.
ClearFlow is designed specifically around municipal infrastructure and integrates directly with
the City's existing Esri ArcGIS environment. This will allow the city to use its existing GIS asset
information as the foundation for work orders, inspections, preventive maintenance, asset
history, reporting, and long-term planning without creating a separate proprietary asset database.
ClearFlow also has direct experience with municipal water, wastewater, and public works
operations, including implementations with Michigan communities. City staff and Council
previously participated in a demonstration of the ClearFlow platform, which provided an
opportunity to see the system's GIS functionality, field workflows, and asset management
capabilities firsthand.
The city will retain ownership of its data, and the information can be exported without additional
cost should the city choose to discontinue the platform in the future.
Financial Impact
ClearFlow’s five-year subscription is $130,738.05, equivalent to $26,147.61 per year.
Staff recommend prepaying the full five-year subscription. Prepayment locks in the City's
pricing for the entire initial term with no annual increases during Years 1 through 5. The first
2% increase would occur upon renewal in Year 6.
Recommendation
Staff recommend that City Council approve the selection of ClearFlow LLC as the City's
Enterprise Asset Management platform and authorize the prepayment of $130,738.05 for a
five-year subscription and authorize the DPW Director to execute the necessary agreement.

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Memo
To:

Mayor Fullerton, City Council Members

From:

Chief Brentar

cc:

City Manager, Vester Davis

Date:

08-20-2026

Re:

Police Vehicle Purchase

Background
During the budget discussions for FY 26-27 with Interim City Manager Pastue, I requested that
2 of our vehicles be replaced with funding being approved in the police department’s portion of
the SAD.
I then began researching the pros/cons of trying to lease vehicles through Enterprise versus
buying them outright in an effort to save money. At this point, Enterprise is not going to be a
viable option.
I have contacted the dealership with the State of Michigan bid and they have 2 vehicles already
coming and not spoken for, that meets our specifications and is willing to hold them for us. The
bid is from Berger Chevrolet in the amount of $55,628.00 for each vehicle with a total amount of
$111,256.00. These vehicles are built for police use and have added features (better
suspensions, brakes, etc.) as compared to civilian models.
Recommendation
I am recommending that City Council approve this purchase with funds budgeted in the SAD
fund for the police department. If this purchase is approved, it will still take months for the rest of
the emergency equipment to be purchased, received, and installed, to be able to put these
vehicles into service.

Financial Impacts
These vehicles are budgeted in FY 26-27 in the police department’s portion of the SAD.
Emergency equipment (lights, siren, cages, in-car camera, etc.) will still need to be purchased
and installed and are budgeted for as well.
Suggested Motion
City Council approves the purchase of two (2) Chevrolet Police Tahoe’s in the amount of
$111,256.00 from Berger Chevrolet with funds available in Capital Outlay- Motor Vehicles, 207301.000-973.000.

Respectfully,

Paul Brentar, Chief of Police

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Memo
To:
From:
Date:
Re:

City Council
Alicia Smith, City Clerk
August 24, 2026
Staff report on appointments to boards/commissions

Recommendation
It is recommended that Council approves the following Board/Commission re-appointment(s);
NAME

BOARD/COMMISSION

EXPIRATION OF TERM

Nikki Bowels

Admin Appeals Board

8.30.2029

Nikki Bowels

Brownfield

8.30.2029

Nikki Bowels

Zoning & Construction

8.30.2029

Jeff Wetzel

Admin Appeals Board

8.30.2029

Susie Deback

Camp Francis

10.28.2029

Margaret Bailes

Camp Francis

10.28.2029

Financial Impacts
No financial impact
Suggested Motion
Motion to approve the appointment(s) as outlined herein to their respective board or commission for
the term of expiration given.

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