On the agenda: Brentwood Work Session — License Plate Reader (Oct 6)

MEETING OF THE MAYOR & TOWN COUNCIL WORK SESSION
OF BRENTWOOD MARYLAND
Tuesday, October 6, 2026 | 7:00 PM
The meeting is being held virtually and can be viewed via YouTube.
For public comment during the meeting, email [email protected]
AGENDA
I.

Call to Order

II.

Pledge of Allegiance

III.

Roll Call
A.

Councilmember Glenn Harris Jr.

[ ] Present

[ ] Absent

B.

Councilmember Juan Arango Millan

[ ] Present

[ ] Absent

C.

Councilmember Julia Elrod

[ ] Present

[ ] Absent

D.

Vice Mayor Jerry Burgess

[ ] Present

[ ] Absent

E.

Mayor Rocio Treminio-Lopez

[ ] Present

[ ] Absent

IV.

Approval of the Agenda

V.

Upcoming Events
A. International Day/Fall Fest Celebration - Saturday, October 10, 2026
(Bartlett Park) 12-4pm
B. Indigenous Day- Monday October 12, 2026 (Town Hall Closure)
C. Mayor and Town Council Meeting - Tuesday, October 20, 2026 (Municipal
Center) 7Pm
D. Free Movie Night Senior Society Event- Thursday October 29, 2026
(Community Center) 4pm

VI.

Public Comments (2 Minute Limit)

VII.

Legislation
Virtual | | Brentwood, Maryland 20722 (301) 927-3344 | [email protected]

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A.
VIII.

Resolution 2026-10 ( License Plate Reader Surveillance Systems)

Old Business
A.

Strategic Planning Proposal For The Town of Brentwood

B.

Business Facade Improvement Grant Application

C.

On Call Engineering Agreement

D. Maryland Municipal League Leadership Convention (lodging)
IX.

New Business

X.

Public Comment (2 Minute Limit)

XI.

Closed Session
A.

This meeting will be closed under General Provisions Art. § 3-305(b)
A. (1)“To discuss the appointment, employment, assignment,
promotion,
discipline, demotion, compensation, removal, resignation, or
performance
evaluation of appointees, employees, or officials over whom this public
body has jurisdiction;
any other personnel matter that affects one or more specific
individuals”
B. (7) "To consult with counsel to obtain legal advice”

XII.

Adjourn

All meetings are subject to closure pursuant to the Maryland Open Meetings Act: Pursuant to the Annotated Code of
Maryland, State Government Article Section 10-508(a), the Council by majority vote may retire to executive or closed
session at any time during the meeting. Should the Commission retire to executive or closed session the Chair will
announce the reasons and a report will be issued at a future meeting disclosing the reasons for such closed session.

Virtual | | Brentwood, Maryland 20722 (301) 927-3344 | [email protected]

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RESOLUTION 2026-10
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF
BRENTWOOD, MARYLAND, ESTABLISHING A FIVE-YEAR MORATORIUM ON
THE ACQUISITION, INSTALLATION, ACTIVATION, OR EXPANSION OF FLOCK
SAFETY CAMERAS AND SIMILAR AUTOMATED LICENSE PLATE READER
SURVEILLANCE SYSTEMS

WHEREAS, the Mayor and Town Council of the Town of Brentwood are responsible
for protecting and promoting the health, safety, welfare, and quality of life of the
residents of the Town; and
WHEREAS, the Town of Brentwood does not currently have Flock Safety cameras,
automated license plate reader cameras, or substantially similar vehicle-surveillance
cameras installed or operating within the Town's jurisdiction; and
WHEREAS, the Mayor and Town Council recognize that the absence of such vehiclesurveillance systems provides the Town with an opportunity to establish clear policies
concerning their potential future use before entering into contracts, purchasing
equipment, or permitting the installation of such systems; and
WHEREAS, the Town of Brentwood has authorized the use of certain automated
traffic-enforcement cameras, including red-light, speed, and stop-sign monitoring
systems, for the limited purpose of improving traffic safety and documenting specific
traffic violations; and
WHEREAS, traffic-enforcement cameras serve a fundamentally different purpose
from automated license plate reader surveillance systems; and
WHEREAS, traffic-enforcement cameras are deployed at particular traffic locations
where a specific safety concern has been identified and are intended to detect particular
violations, such as running a red light, failing to stop at a stop sign, or exceeding a
posted speed limit; and
WHEREAS, Flock Safety cameras and similar automated license plate reader (ALPR)
systems serve a different function from traffic-enforcement cameras because they are
designed to automatically identify and record vehicles and license plates and to create
searchable information concerning vehicles, including license-plate numbers, dates,
times, and geographic locations; and
WHEREAS, an ALPR system has the capability to collect information about vehicles
that have committed no traffic violation and whose occupants are not suspected of
criminal activity; and
WHEREAS, ALPR systems can create historical databases capable of being searched
after a vehicle has passed a camera location, thereby providing information concerning
the prior presence and movement of vehicles; and
WHEREAS, this surveillance capability presents privacy, civil-liberties, data-security,
data-retention, data-sharing, and governmental-accountability considerations that are
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materially different from the limited use of cameras to document a specific traffic
violation; and
WHEREAS, the Mayor and Town Council therefore intend that this Resolution
distinguish between cameras whose primary purpose is traffic safety and enforcement of
a specific traffic violation and cameras whose primary purpose is the collection and
retention of vehicle-identifying information for investigative or surveillance purposes;
and
WHEREAS, the Mayor and Town Council believe that establishing a five-year
moratorium before any Flock or substantially similar vehicle-surveillance system is
introduced into the Town will provide sufficient time to evaluate the legal, technological,
fiscal, public-safety, privacy, civil-liberties, and community impacts of such technology
and to obtain meaningful public input.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN
COUNCIL OF THE TOWN OF BRENTWOOD, MARYLAND, AS FOLLOWS:
SECTION 1. PURPOSE AND DISTINCTION BETWEEN TRAFFIC CAMERAS
AND SURVEILLANCE CAMERAS.
A. The Town recognizes a fundamental distinction between:
1. Traffic-Safety Cameras, which are cameras deployed for the limited purpose of
detecting and documenting a specific traffic violation or addressing an identified trafficsafety problem at a particular location; and
2. Vehicle-Surveillance Cameras, including Flock Safety cameras and similar ALPR
systems, which are designed to automatically identify vehicles and license plates and
collect, store, search, analyze, or share information concerning vehicle presence,
location, or movement for investigative or law-enforcement purposes.
B. Nothing in this Resolution shall be interpreted as opposing or prohibiting the use of
appropriately authorized traffic-safety cameras whose purpose is limited to enforcement
of specific traffic laws.
C. The moratorium established by this Resolution applies to vehicle-surveillance
cameras and ALPR systems, not to traffic-safety cameras whose operation is limited to
documenting a specific traffic violation.
SECTION 2. DEFINITIONS.
A. “Traffic-Safety Camera” means a camera or automated enforcement system designed
and operated for the limited purpose of documenting a specific traffic violation,
including a red-light violation, speeding violation, or failure to stop at a stop sign.
B. “Automated License Plate Reader” or “ALPR” means a system of one or more fixed or
mobile cameras used with computer algorithms to convert images of license plates into
computer-readable data.
C. “Vehicle-Surveillance Camera” means an ALPR or substantially similar system
capable of automatically identifying vehicles or license plates and retaining, searching,
analyzing, or sharing information concerning vehicles beyond the documentation of a
specific traffic violation.

Tuesday, October 6, 2026

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D. “Flock Camera” means a Flock Safety-branded vehicle-surveillance or automated
license plate reader system.
E. “Similar Device” means any system, regardless of manufacturer or vendor, that
performs substantially similar vehicle-identification, license-plate-reading, vehiclelocation, or vehicle-surveillance functions.
SECTION 3. FIVE-YEAR MORATORIUM.
Beginning on the effective date of this Resolution, the Town shall impose a five-year
moratorium on:
A. The purchase, lease, rental, subscription, or other acquisition of new Flock cameras
or Similar Devices;
B. The installation or deployment of new Flock cameras or Similar Devices on Town
property or within Town-controlled public rights-of-way;
C. The activation of new Flock cameras or Similar Devices;
D. The expansion of an existing ALPR or vehicle-surveillance system through additional
cameras, locations, sensors, or materially expanded surveillance capabilities;
E. The execution or renewal of agreements that would initiate or materially expand the
Town's use of Flock cameras or Similar Devices; and
F. The expenditure of Town funds for the purposes described above.
SECTION 4. TRAFFIC-SAFETY CAMERAS EXCLUDED FROM
MORATORIUM.
A. Nothing in this Resolution shall prohibit, restrict, or suspend the operation of
properly authorized traffic-safety cameras used to:
1. Detect and document red-light violations;
2. Detect and document speeding violations;
3. Detect and document stop-sign violations;
4. Address identified pedestrian or roadway safety concerns; or
5. Enforce another specific traffic law through an automated enforcement system
authorized by Maryland law and Town ordinance.
B. Traffic-safety cameras shall not be considered Flock cameras, ALPR systems, or
Vehicle-Surveillance Cameras merely because they photograph or record a vehicle or
license plate in connection with documenting a specific traffic violation.
C. The critical distinction established by this Resolution is the purpose and function of
the system: documenting a specific traffic violation is fundamentally different from
maintaining a searchable database of vehicles and their locations for investigative or
surveillance purposes.
SECTION 5. EXISTING VEHICLE-SURVEILLANCE SYSTEMS.
A. The moratorium shall apply to the acquisition and expansion of Flock cameras and
Similar Devices after the effective date of this Resolution.

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B. Existing contractual obligations shall be reviewed by the Town Attorney to determine
the Town's lawful options concerning suspension, termination, expiration, or nonrenewal.
C. Nothing in this Resolution shall require the destruction or alteration of information
when doing so would violate State or federal law, a court order, or a legally binding
contractual obligation.
SECTION 6. REVIEW OF VEHICLE-SURVEILLANCE TECHNOLOGY.
During the five-year moratorium, the Town shall evaluate:
1. The public-safety benefits of ALPR surveillance;
2. The number and types of investigations in which ALPR information materially
assisted law enforcement;
3. The extent to which ALPR systems collect information concerning individuals who
are not suspected of criminal activity;
4. Data-retention practices;
5. Data-sharing practices;
6. Access by law-enforcement agencies and other governmental entities;
7. Access by private vendors;
8. Cybersecurity and data-breach risks;
9. Financial costs to the Town;
10. Constitutional and privacy considerations;
11. Changes in Maryland law;
12. Less intrusive alternatives for addressing vehicle-related crime;
13. The effectiveness of existing traffic-safety cameras as distinct from vehiclesurveillance systems; and
14. Public opinion and community concerns concerning vehicle surveillance.
SECTION 7. PUBLIC PARTICIPATION.
Before expiration of the moratorium, the Mayor and Town Council shall provide
residents with a meaningful opportunity to comment on the future use of vehiclesurveillance and ALPR technology in Brentwood.
Any proposal to authorize Flock cameras or Similar Devices following the moratorium
should be considered at a properly noticed public meeting and, where required by law,
following a public hearing.
SECTION 8. FUTURE AUTHORIZATION.
Following expiration of the moratorium, no Flock camera or Similar Device shall be
acquired, installed, activated, or expanded by the Town unless authorized in accordance
with applicable law and by separate action of the Mayor and Town Council.
Any future authorization should establish, at a minimum:
A. The specific public-safety purpose;
B. The locations of the devices;
C. The types of information that may be collected;
D. Maximum data-retention periods;
E. Authorized users;
F. Rules governing searches;
G. Rules governing sharing with other agencies;
Tuesday, October 6, 2026

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H. Vendor access restrictions;
I. Cybersecurity requirements;
J. Data-breach notification requirements;
K. Independent auditing requirements;
L. Public reporting requirements; and
M. Procedures for deletion of information that is no longer legally or operationally
necessary.
SECTION 9. TECHNOLOGY-NEUTRAL APPLICATION.
The restrictions established by this Resolution shall apply regardless of the
manufacturer, vendor, brand, software platform, or technology used.
The Town shall not permit the objectives of this Resolution to be circumvented through
replacement of Flock-branded equipment with another substantially similar ALPR or
vehicle-surveillance system.
SECTION 10. SEVERABILITY.
If any provision of this Resolution is held invalid by a court of competent jurisdiction,
such invalidity shall not affect the remaining provisions.
SECTION 11. EFFECTIVE DATE.
This Resolution shall become effective upon adoption by the Mayor and Town Council
and shall remain in effect for five (5) years thereafter unless amended, repealed, or
otherwise modified by subsequent action of the Mayor and Town Council.

ATTEST/WITNESS:

Ana Contreras, Town Clerk

Rocio Treminio-Lopez, Mayor

Jerry Burgess , Vice Mayor

Julia Elrod, Councilmember
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Juan Arango Millan, Councilmember

Glenn Harris, Councilmember

Tuesday, October 6, 2026

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PROPOSAL FOR STRATEGIC PLANNING FACILITATION
Prepared for:
Town of Brentwood, Maryland
Elected Officials and Town Administrator
Prepared by:
Janice Q. Taylor
Founder & CEO
J Q Taylor & Associates
Proposed Engagement:
Three-Year Strategic Priority & Initiative Planning Session

PURPOSE OF THE ENGAGEMENT
The Town of Brentwood has an opportunity to establish a clear and shared direction for the next three
years by identifying the priorities and initiatives that will guide the work of its elected leadership and
administration.
J Q Taylor & Associates proposes to design and facilitate a highly interactive, one-day strategic planning
session with Brentwood's elected officials and Town Administrator. The session will create dedicated
space for participants to step away from day-to-day responsibilities, consider the Town's current
environment and future needs, and reach alignment around the priorities that should receive focused
attention over the next three years.
The process will be designed to encourage candid dialogue, thoughtful decision-making, and shared
ownership of the Town's strategic direction.

2343 Snug Harbor NE ~ Marietta, GA 30066 ~ (770) 331-7087 ~ www.jqtassociates.com
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ENGAGEMENT OBJECTIVES
The strategic planning process will be designed to help participants:
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Establish a shared understanding of Brentwood's current opportunities, challenges, and emerging
needs.
Identify the issues that warrant strategic attention over the next three years.
Develop and prioritize a manageable number of strategic priorities.
Identify key initiatives that support each priority.
Clarify what successful progress could look like over the three-year period.
Strengthening alignment between elected officials and the Town Administrator regarding
strategic direction.
Create a practical framework that can guide future decisions, resource allocation, and
organizational focus.

PROPOSED APPROACH
The engagement will consist of three phases: Discovery and Preparation, Strategic Planning
Facilitation, and Strategic Planning Summary.

Phase I — Discovery and Preparation
An effective strategic planning session begins before participants enter the room.
To understand the perspectives, priorities, and expectations of those who will participate, Janice Q. Taylor
will conduct an individual 30-minute confidential discovery conversation with each elected official
and the Town Administrator.
These conversations will provide an opportunity to explore:
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What is working well for the Town today.
Current and emerging challenges.
Opportunities that should receive greater attention.
Community or organizational needs that may influence future priorities.
Individual perspectives regarding the Town's most important priorities over the next three years.
Areas where greater alignment or clarity may be beneficial.
Expectations for a successful strategic planning session.

Individual comments will not be attributed to participants. Instead, themes and patterns emerging from the
conversations will be synthesized and used to inform the design and facilitation of the planning session.
J Q Taylor & Associates will also review relevant background materials provided by the Town, which
may include current goals and priorities, previous planning documents, major initiatives, organizational
information, or other materials that provide context for the discussion.

2343 Snug Harbor NE ~ Marietta, GA 30066 ~ (770) 331-7087 ~ www.jqtassociates.com
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Phase I Deliverables
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30-minute individual discovery calls with each participant
Review of relevant Town background materials
Identification and synthesis of key themes
Customized design of the strategic planning session
Preparation of facilitation materials and exercises

Phase II — One-Day Strategic Planning Session
J Q Taylor & Associates will facilitate an interactive, full-day session designed specifically around the
information gathered during the discovery process.
Rather than approaching strategic planning as simply a list of projects the Town would like to
accomplish, the session will guide participants through a structured process of determining what matters
most, why it matters, and where the Town should focus its collective attention and resources.

Proposed Session Framework
1. Setting the Foundation
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Purpose and desired outcomes
Establishing expectations for productive dialogue
Defining what success will look like at the conclusion of the session.

2. Where Are We Now?
Participants will explore the Town's current environment, including:
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Strengths and accomplishments to build upon
Challenges and constraints
Opportunities for the future
Emerging issues that could affect the Town during the next three years

3. Where Do We Want to Go?
The group will identify the outcomes and areas of focus that are most important for Brentwood's future.
Discussion will move participants from individual perspectives toward a shared understanding of the
Town's desired direction.
4. What Matters Most?
Through facilitated discussion and prioritization exercises, participants will identify a focused set of
strategic priorities for the three-year period.

2343 Snug Harbor NE ~ Marietta, GA 30066 ~ (770) 331-7087 ~ www.jqtassociates.com
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The process will encourage the group to distinguish between what is important and what is truly
strategic.
5. From Priorities to Initiatives
For each agreed-upon priority, participants will begin identifying:
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Key initiatives or actions
Desired outcomes
Indicators of progress or success
Near-term versus longer-term considerations
Areas requiring additional research, resources, or discussion.

6. Creating the Three-Year Roadmap
The group will consider how priorities and initiatives may logically progress across the three-year
planning horizon, recognizing that some initiatives may require immediate attention while others may
develop over time.
7. Alignment and Commitment
The session will conclude with confirmation of:
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Agreed-upon strategic priorities
Key initiatives
Areas requiring additional development.
Immediate next steps
Shared commitments for moving the plan forward.

Phase III — Strategic Planning Summary
Following the session, J Q Taylor & Associates will consolidate the results of the day's work into a
written Strategic Planning Summary.
The document will capture the group's decisions and provide the Town with a practical framework for
continuing the planning and implementation process.
The summary will include:
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Strategic priorities identified during the session
Key initiatives associated with each priority
Desired outcomes and/or indicators of progress developed during the session.
Three-year sequencing or time horizons, where established
Immediate next steps
Items requiring additional discussion or development.

2343 Snug Harbor NE ~ Marietta, GA 30066 ~ (770) 331-7087 ~ www.jqtassociates.com
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The Town will have an opportunity to review the draft for clarification and accuracy before the document
is finalized.

ROLE OF THE FACILITATOR
As facilitator, Janice Q. Taylor will serve as a neutral guide for the strategic planning process.
Her role will be to:
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Create an environment that encourages open and productive dialogue.
Ensure all participants have an opportunity to contribute.
Ask questions that encourage deeper thinking and consideration of different perspectives.
Help the group distinguish strategic priorities from operational issues.
Surface areas of agreement as well as issues requiring further discussion.
Keep the conversation focused on the Town's future direction and desired outcomes.
Guide the group toward decisions and alignment without prescribing what those decisions should
be.

The Town's elected officials and administration bring the knowledge of Brentwood, its community, and
its priorities. The facilitator brings the structure, process, and objectivity necessary to help transform that
knowledge into a shared strategic direction.

ANTICIPATED OUTCOMES
At the conclusion of the engagement, the Town of Brentwood will have:
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Greater alignment regarding the Town's strategic direction.
A defined set of priorities for the next three years.
Initial initiatives connected to each strategic priority.
Greater clarity regarding desired outcomes and measures of progress.
A framework for determining where attention and resources should be focused.
Documented next steps to move from planning to implementation.

The strategic plan should serve as a living leadership and decision-making tool, providing direction
while allowing the Town to respond appropriately as circumstances, opportunities, and community needs
evolve.

2343 Snug Harbor NE ~ Marietta, GA 30066 ~ (770) 331-7087 ~ www.jqtassociates.com
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PROFESSIONAL INVESTMENT
The professional fee for this engagement is:
$7000.00 + Travel Expenses (Courtesy Discount applied)
The fee includes:
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Planning and consultation with the Town Administrator
30-minute individual discovery calls with all participants
Review of relevant background materials
Analysis and synthesis of discovery themes
Customized strategic planning session design
Preparation of facilitation materials
Facilitation of one full-day, in-person strategic planning session
Development of the post-session Strategic Planning Summary
One round of revisions/clarifications to the final summary

Travel and related expenses:
Billed separately.
Any services requested outside the scope described in this proposal will be discussed and approved in
advance.

ABOUT JQ TAYLOR & ASSOCIATES
JQ Taylor & Associates provides executive coaching, strategic facilitation, leadership development, and
organizational consulting designed to help leaders and organizations navigate challenges, strengthen
effectiveness, and achieve meaningful results.
Founder and CEO Janice Q. Taylor brings extensive experience in executive leadership, human
resources, operations, coaching, facilitation, and leadership development across public, private, and
nonprofit environments.
Her facilitation approach combines thoughtful preparation, candid dialogue, practical structure, and an
emphasis on moving groups from conversation to clarity and action.
J Q Taylor & Associates has worked with the Town of Cheverly, Maryland for more than five years,
providing facilitation and leadership support. The opportunity to work with the Town of Brentwood
comes through a referral from Cheverly's Town Administrator, and we appreciate the confidence
represented by that introduction.

2343 Snug Harbor NE ~ Marietta, GA 30066 ~ (770) 331-7087 ~ www.jqtassociates.com
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NEXT STEPS
Upon acceptance of the proposal, J Q Taylor & Associates will:
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Meet with the Town Administrator to confirm objectives, participants, logistics, and expectations.
Receive relevant background and planning materials from the Town.
Schedule and conduct individual discovery conversations.
Develop the customized agenda and facilitation approach based on discovery findings.
Facilitate the one-day strategic planning session.
Prepare and deliver the Strategic Planning Summary.

CLOSING
Thank you for considering J Q Taylor & Associates to facilitate this important conversation.
Strategic planning is most valuable when it does more than produce a document. It should create clarity
about where the organization is going, alignment around what matters most, and commitment to
the actions required to move forward.
I look forward to the opportunity to partner with the Town of Brentwood's elected officials and Town
Administrator to create a focused and actionable three-year strategic direction.
Janice Q. Taylor
Founder & CEO
J Q Taylor & Associates

2343 Snug Harbor NE ~ Marietta, GA 30066 ~ (770) 331-7087 ~ www.jqtassociates.com
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TOWN OF BRENTWOOD
STRATEGIC PLAN 2027–2031

Mayor & Council Discussion

Purpose: Establish a shared 3 - 5 year framework for setting priorities, aligning resources, guiding the budget and
capital planning, pursuing grants and partnerships, and measuring progress.
Strategic Priority
1. Infrastructure & Community
Investment
2. Economic Development &
Business Growth

3. Community Development,
Placemaking & Quality of Life
4. Technology, Innovation & Digital
Government

Desired Outcome
A proactive, prioritized and
financially sustainable approach to
infrastructure and capital
investment.
A stronger commercial base with
conditions that support business
attraction, retention and growth.
Vibrant, accessible and wellmaintained public spaces that
strengthen Brentwood’s identity
and quality of life.
Use technology, data and
innovation to improve services,
operations, infrastructure and
economic opportunity.

5. Environmental Sustainability &
Resilience

Greater readiness for
environmental, infrastructure and
emergency challenges.

6. Public Safety & Community
Well-Being

A safe, prepared and connected
community supported by effective
services and partnerships.
Clear priorities, strong internal
systems, fiscal responsibility,
transparency and accountability.

7. Effective, Transparent &
Sustainable Government
8. Partnerships, Equity & Regional
Collaboration

Leverage County, State, federal,
institutional, nonprofit, business
and community partnerships to
expand capacity and opportunity.

Primary Focus Areas
Infrastructure assessment; Capital
Improvement Plan; Community
Center; streets/sidewalks;
stormwater; public facilities.
Route 1; business
attraction/retention; Business &
Economic Development
Roundtable; commercial parking;
economic partnerships.
Community Center; Community
Garden; parks; Arts District;
beautification; tree canopy;
community events.
Digital services; GIS/infrastructure
data; AI and emerging technology;
cybersecurity; smart
infrastructure; technology
partnerships.
Stormwater; tree planting; green
infrastructure; environmental
assessments; energy efficiency;
emergency preparedness.
Public safety; emergency
preparedness; pedestrian safety;
lighting; community resilience.
Organizational capacity; financial
sustainability; policies/SOPs;
workforce; performance
management; communications.
County alignment; grants;
intergovernmental partnerships;
education/institutional
partnerships; community
engagement.

Alignment with Prince George’s County
The Brentwood plan should align with the County’s 2027–2031 direction without simply replicating it,
strengthening grant competitiveness, coordination and regional partnerships.
Strategic Management & Accountability
Strategic Plan → Annual Priorities → Budget/CIP → Implementation → Quarterly Review → Annual Reset
This cadence creates a consistent framework for evaluating new initiatives while allowing Council to adjust
priorities as needs and opportunities change.
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Shared Decision-Making Questions
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What strategic priority does this advance?
What problem or opportunity does it address?
What is the expected impact?
What will it cost to implement and sustain?
What funding or partnership opportunities are available?
Is the initiative ready to move forward?
What are we choosing to defer or not pursue to make room for it?

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TOWN OF BRENTWOOD, MARYLAND
Business Façade Improvement Grant
Maximum Award: $15,000 per business
Minimum Award Request: $5,000
Project Completion Period: Six (6) months from execution of Grant Agreement
I. PROGRAM PURPOSE
The Town of Brentwood Business Façade Improvement Grant Program provides financial assistance to
eligible businesses for exterior improvements that enhance commercial properties, strengthen the
appearance of the Town’s business districts, support economic development, and encourage private
investment.
The program establishes general façade improvement requirements for eligible businesses throughout
Brentwood and additional design standards for businesses located along the Route 1 corridor within the
Gateway Arts District.
Grant funds are provided on a reimbursement basis for approved eligible expenses.
II. PROGRAM FUNDING
The Town has allocated $75,000 for the Business Façade Improvement Grant Program.
The maximum grant award is $15,000 per business eligible.
The minimum grant request is $5,000.
Grant awards are subject to the availability of program funds. The Town is not obligated to award the full
$75,000 if submitted applications do not meet program requirements.
The Town may award fewer or more grants depending upon the number, quality, scope, and cost of
eligible applications received.
Grant funds may not be transferred to another business or property.
III. ELIGIBILITY
1. Operate an active business within the incorporated boundaries of the Town of Brentwood.
2. Be located within an eligible commercial property or business location identified by the Town.
3. Be authorized to conduct business in the State of Maryland.
4. Maintain all applicable federal, State, County, and Town licenses, registrations, and permits.
5. Be in good standing with the Town and applicable governmental agencies.
6. Be current on applicable Town taxes, fees, fines, and other financial obligations, unless otherwise
approved by the Town.
7. Be either the property owner or a business tenant with written authorization from the property owner.
8. Obtain all required permits and approvals before beginning permitted work.
9. Agree to complete the approved project within the required project period.
10. Execute a Grant Agreement with the Town prior to receiving reimbursement.
Town of Brentwood, Maryland | Business Façade Improvement Grant Program

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The Town may request documentation necessary to verify eligibility.
IV. INELIGIBLE APPLICANTS
• Businesses that are not located within the Town of Brentwood.
• Businesses that do not maintain required licenses or registrations.
• Applicants who are not authorized by the property owner to perform proposed improvements.
• Applicants with unresolved violations or other conditions that prevent the proposed work from being
legally completed.
• Applicants have previously received a Town façade grant and have not satisfied the requirements of
that award.
• Applicants who submit incomplete applications or fail to provide requested documentation.
• Other applicants are determined ineligible under applicable State, County, or Town requirements.
V. ELIGIBLE IMPROVEMENTS
Eligible improvements must be permanent exterior improvements that enhance the appearance,
condition, functionality, or visibility of the business façade.
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Exterior painting
Exterior façade repair
Storefront improvements
Awnings and canopies
Business signage
Windows and doors
Exterior lighting
Architectural features
Exterior architectural treatments
Landscaping and planters
Murals and exterior artwork
Improvements by local artists
Removal or replacement of deteriorated exterior elements
Other permanent exterior improvements approved by the Town

All improvements must comply with applicable zoning, building, permitting, accessibility, historic
preservation, and other requirements.
The Town reserves the right to determine whether a proposed expense is eligible.
VI. INELIGIBLE EXPENSES
• Interior improvements
• Routine maintenance or ordinary operating expenses
• Payroll or employee compensation
• Inventory
• Equipment not permanently incorporated into the façade
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•
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Rent, mortgage payments, or utilities
Property taxes
Insurance
Financing costs
Legal fees
Costs incurred before issuance of a written Notice to Proceed
Costs not included in the approved project scope
Costs that are reimbursed by another grant or funding source
Work that does not comply with applicable laws, permits, or Town requirements
Other expenses determined by the Town to be ineligible

VII. ROUTE 1 / GATEWAY ARTS DISTRICT DESIGN STANDARDS
Businesses located along the designated Route 1 corridor within the Gateway Arts District must comply
with the Town’s Route 1 Façade Design Standards as a condition of receiving grant funding.
The purpose of the standards is to create a cohesive, attractive, and visually connected commercial
corridor while maintaining the individual identity of each business.
A. Color and Materials
The preferred corridor palette includes Hunter green; Gold; Warm neutrals; Natural materials; and Black
or charcoal as an accent where appropriate.
The Town may approve alternative colors or materials when appropriate to the building, business,
architectural character, or proposed design.
B. Awnings and Canopies
Hunter-green awnings or canopies are preferred where an awning or canopy is appropriate to the building
and business.
Awnings must be appropriately scaled and professionally installed.
C. Signage
Signage should be legible, appropriately scaled, compatible with the building, professionally designed
and installed, and consistent with applicable Town requirements.
D. Exterior Lighting
Exterior lighting should provide appropriate illumination for storefronts, entrances, signage, and
pedestrian areas without creating excessive glare or impacts on neighboring properties.
E. Murals and Public Art
Murals and other exterior artwork are encouraged along Route 1.
Preference may be given to projects incorporating original artwork by artists from Brentwood, Prince
George’s County, or the Gateway Arts District.
Artwork must receive all required approvals before installation.
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F. Landscaping
Planters, landscaping, and other appropriate streetscape enhancements are encouraged where site
conditions permit.
G. Individual Business Identity
The Route 1 design standards are intended to create visual cohesion, not identical storefronts.
Businesses may maintain their individual branding and identity provided the proposed improvements
comply with the applicable design standards.
VIII. BUSINESSES OUTSIDE THE ROUTE 1 / GATEWAY ARTS DISTRICT
Businesses located elsewhere within the Town are subject to the general program requirements but are
not required to comply with the Route 1/Gateway Arts District design standards.
Applicants outside the Route 1 corridor are encouraged to incorporate:
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•

Brentwood’s green and gold colors
Quality storefront improvements
Appropriate signage
Exterior lighting
Landscaping and planters
Murals or other exterior artwork
Local artists
Other improvements that enhance the appearance and identity of the business and surrounding
community

These elements are encouraged but are not mandatory unless otherwise required by applicable law or
regulation.
IX. APPLICATION REQUIREMENTS
1. Business Information
• Legal business name
• DBA, if applicable
• Business address
• Mailing address
• Primary contact
• Telephone number
• Email address
• Business website, if applicable
• Maryland business registration information
• Town business license information
2. Applicant Information
• Applicant name
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•
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Applicant title/relationship to business
Ownership information
Property owner information, if different from applicant

3. Property Owner Authorization
Tenant applicants must provide written authorization from the property owner approving the proposed
façade improvements.
4. Project Description
• Description of existing façade conditions
• Description of proposed improvements
• Project objectives
• Anticipated start date
• Anticipated completion date
• Explanation of how the improvements will benefit the business and property
5. Project Design
Applicants must submit appropriate visual documentation, which may include:
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Drawings
Renderings
Product specifications
Color selections
Signage designs
Awning specifications
Lighting specifications
Proposed mural/artwork concepts
Photographs of proposed materials

6. Project Budget
Applicants must provide an itemized project budget and written estimates or proposals from contractors
or vendors.
The Town may request additional estimates or documentation when necessary to establish reasonable
project costs.
7. Current Photographs
Applicants must submit clear photographs showing the existing exterior condition of the property.
X. APPLICATION REVIEW
Applications will be reviewed by the Town according to established program requirements and available
funding.
The Town may request clarification, additional documentation, revised plans, or additional cost
information before making an award determination.
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Incomplete applications may not be considered until all required information has been submitted.
Submission of an application does not guarantee funding.
XI. APPLICATION EVALUATION
Evaluation Criteria
Points
Quality and completeness of proposed
25
improvements
Alignment with applicable Brentwood design
20
standards
Visual impact on the commercial
20
property/corridor
Economic and community benefit
15
Project readiness and feasibility
10
Use of local artists or local businesses, where
10
applicable
TOTAL
100
For Route 1/Gateway Arts District applications, compliance with the applicable Route 1 design standards
will be considered as part of the evaluation.
The Town reserves the right to modify the evaluation process as necessary to comply with applicable law
or funding requirements.
XII. GRANT AWARD
Applicants selected for funding will receive a written award notification.
Before any reimbursement can occur, the applicant must execute a Grant Agreement with the Town.
The Grant Agreement will identify: Approved grant amount; Approved project scope; Approved budget;
Project completion deadline; Reimbursement requirements; Required documentation; Applicable
conditions; and Other requirements established by the Town.
An award may be reduced, withdrawn, or terminated if the applicant fails to satisfy the terms of the Grant
Agreement.
XIII. NOTICE TO PROCEED
Applicants may not begin work and may not incur reimbursable expenses until: (1) the application has
been approved; (2) the Grant Agreement has been executed; and (3) the Town has issued a written Notice
to Proceed.
Costs incurred before issuance of the Notice to Proceed are not eligible for reimbursement unless
expressly authorized in writing by the Town.
XIV. PROJECT COMPLETION
Approved projects must be completed within six (6) months from the date the Grant Agreement is
executed.
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The Town Administrator may approve one extension of up to ninety (90) additional days when the
applicant demonstrates circumstances that reasonably prevented completion within the original project
period.
Requests for extensions must be submitted in writing before the original completion deadline.
Failure to complete the approved project within the required period may result in cancellation or
reduction of the grant award.
XV. CHANGES TO APPROVED PROJECTS
Applicants must obtain written approval from the Town before making material changes to the approved
project scope, materials, design, contractor, or budget.
The Town is not obligated to reimburse costs associated with unauthorized changes.
An approved project may not exceed the awarded grant amount.
XVI. REIMBURSEMENT
The program is reimbursement-based.
The grant recipient is responsible for paying contractors and vendors directly.
After completion of the approved work, the grant recipient must submit a complete reimbursement
package to the Town.
The reimbursement package must include:
11. Completed Request for Reimbursement form
12. Contractor or vendor invoices
13. Proof that invoices have been paid
14. Receipts and other acceptable payment documentation
15. Before-and-after photographs
16. Copies of required permits and approvals, when applicable
17. Documentation demonstrating completion of the approved scope of work
18. Any additional documentation requested by the Town
The Town will review the reimbursement submission to confirm that the work has been completed; the
work is consistent with the approved scope; expenses are eligible; required documentation has been
submitted; and required permits and approvals have been obtained.
The Town may conduct a final site inspection before approving reimbursement.
Approved reimbursement will be processed through the Town’s standard payment procedures.
The Town will not reimburse costs exceeding the approved grant amount.

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XVII. CONTRACTORS AND VENDORS
Grant recipients are responsible for selecting and contracting with qualified contractors and vendors.
The Town may require contractors to provide applicable licenses, insurance, registrations, or other
documentation.
The Town is not a party to contracts between grant recipients and contractors or vendors and is not
responsible for contractor performance, payment disputes, workmanship, or contractual obligations.
Applicants are encouraged to utilize local contractors, vendors, and artists when practicable.
XVIII. PERMITS AND REGULATORY REQUIREMENTS
Grant recipients are responsible for obtaining all permits, approvals, inspections, licenses, and other
authorizations required for the approved project.
Grant approval does not constitute approval of any permit or regulatory requirement.
Applicants must comply with all applicable federal, State, County, and Town laws, ordinances,
regulations, codes, and requirements.
XIX. INSPECTION AND DOCUMENTATION
The Town may inspect the property before, during, and after completion of the project.
By accepting grant funding, the recipient agrees to provide reasonable access to the property for
purposes related to administration, inspection, documentation, and verification of the project.
The Town may photograph completed projects for program administration, reporting, economic
development, and public communications purposes.
XX. GRANT AGREEMENT COMPLIANCE
Failure to comply with the application, Grant Agreement, approved scope of work, applicable laws, or
program requirements may result in: Reduction of the reimbursement; Suspension of payment;
Cancellation of the grant; Requirement to return funds already disbursed; or Other remedies available to
the Town.
XXI. APPLICATION CERTIFICATION
19. The information submitted is true and complete to the best of the applicant’s knowledge.
20. The applicant has authority to submit the application.
21. The proposed project is accurately described.
22. The applicant understands that grant funding is not guaranteed by submission of an application.
23. The applicant understands that no reimbursable work may begin before issuance of a written Notice
to Proceed.
24. The applicant agrees to comply with all applicable laws, regulations, permits, and Town
requirements.
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25. The applicant agrees to provide documentation necessary to verify eligible expenses and project
completion.
26. The applicant understands that reimbursement is limited to eligible expenses within the approved
grant amount.
27. The applicant agrees to comply with the Grant Agreement if funding is awarded.
Applicant Name: _________________________________________________________________
Business Name: _________________________________________________________________
Signature: _________________________________________________________________
Title: _________________________________________________________________
Date: _________________________________________________________________
XXII. REQUIRED APPLICATION CHECKLIST
☐ Completed application
☐ Business registration documentation
☐ Town business license/documentation
☐ Property owner authorization, if applicable
☐ Current photographs
☐ Written project description
☐ Proposed design/renderings/product information
☐ Itemized project budget
☐ Contractor/vendor estimates
☐ Anticipated project schedule
☐ Required permits/approvals, if applicable
☐ Applicant certification and signature
XXIII. ADMINISTRATION
The Business Façade Improvement Grant Program shall be administered by the Town of Brentwood.
The Town reserves the right to establish administrative procedures, forms, deadlines, documentation
requirements, and other requirements necessary to administer the program in accordance with
applicable law and funding requirements.
The Town may amend these guidelines as necessary, subject to applicable legal and funding
requirements.
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Draft Status: For Legal Review
Program Funding: $75,000
Maximum Award: $15,000
Minimum Award: $5,000
Project Completion Period: Six (6) months, subject to approved extension

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TOWN OF BRENTWOOD, MARYLAND
ON-CALL PROFESSIONAL ENGINEERING SERVICES AGREEMENT
Parties. This On-Call Professional Engineering Services Agreement (“Agreement”) is entered into by and between the
Town of Brentwood, Maryland (“Town”) and Engineering Design Consulting and Services, LLC (“EDCS”).

1. PURPOSE AND DESIGNATION
Following Town Council selection of EDCS to serve as the Town’s on-call engineering firm, this Agreement
establishes the general working relationship and process for requesting, approving, and performing individual
engineering assignments. This Agreement does not authorize EDCS to begin a specific project or incur costs on behalf
of the Town. Each assignment shall be separately scoped, approved, and authorized.

2. TERM
The Agreement shall become effective upon execution and any required Town approvals and shall remain in effect for
three (3) years, unless earlier terminated in accordance with this Agreement. Any renewal or extension shall be
subject to applicable Town requirements and written authorization.

3. SERVICES
EDCS may provide, as requested and authorized by the Town, professional engineering and related services including
civil engineering and design; infrastructure, streets, sidewalks, utilities, and stormwater; capital improvement and
project planning; project management and Owner’s Representative services; construction administration and
technical support; permitting and agency coordination; grant technical assistance; development review; cost
estimating and technical analysis; and other related professional services agreed upon by the parties. Specific
services shall be defined in the applicable Project Authorization.

4. INDIVIDUAL PROJECT ASSIGNMENTS
4.1 The Town may identify a need and request a written proposal from EDCS.
4.2 Each proposal shall identify, as applicable, the scope of services, deliverables, schedule, compensation or notto-exceed amount, key personnel, assumptions, and exclusions.
4.3 No individual project or assignment shall commence until the applicable scope and fee have been approved by
the Town and EDCS has received written authorization to proceed.
4.4 EDCS shall not perform work outside an approved scope or increase an authorized fee without prior written
authorization from the Town.

5. TOWN AND EDCS RESPONSIBILITIES
The Town shall establish priorities, designate a Town representative, provide reasonably available information, review
proposals and deliverables, obtain required Town approvals, and provide direction within the scope of each
authorized assignment. EDCS shall perform authorized services using qualified personnel, communicate material
issues promptly, provide agreed deliverables, and shall not commit the Town to expenditures, contracts, or other
obligations without authorization.

6. PROJECT MANAGEMENT AND COMMUNICATION
The parties shall establish a primary point of contact and appropriate communication process for each assignment.
EDCS shall keep the Town Administrator or designated Town representative informed of material project issues,

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schedule concerns, budget matters, and decisions requiring Town direction. EDCS may serve as Design Engineer,
Project Manager, Owner’s Representative, or Technical Advisor as identified in the applicable Project Authorization.

7. FEES, INVOICING, AND PAYMENT
Compensation shall be established for each assignment and may be structured as lump sum, hourly not-to-exceed,
unit cost, or another agreed method. Invoices shall identify the applicable project and services performed and, where
applicable, personnel, hours, reimbursable expenses, and amount due. Payment shall be subject to Town
procedures and available appropriations.

8. SUBCONSULTANTS
EDCS may use specialty consultants when reasonably necessary to perform an authorized assignment. Town-paid
subconsultant services shall be identified in the applicable Project Authorization or otherwise approved by the Town
before the expense is incurred. EDCS shall coordinate authorized subconsultants and remain responsible for the
services it is contracted to provide.

9. PROFESSIONAL RESPONSIBILITY, INSURANCE, AND COMPLIANCE
EDCS shall maintain all professional licenses, registrations, and authorizations required to perform the services.
Professional services shall be performed in accordance with applicable professional standards and Maryland law.
EDCS shall maintain professional liability and other insurance coverage reasonably required by the Town and provide
certificates of insurance before work begins. The parties shall perform their obligations in accordance with the Town
Charter, applicable Town Code, adopted Town policies and procedures, and applicable federal, State, and local law.
Nothing in this Agreement waives, modifies, or supersedes the Charter, Code, or applicable law.

10. RECORDS AND CONFIDENTIALITY
EDCS shall maintain project records and make them available to the Town as required by law or reasonably
requested for administration of an authorized assignment. EDCS shall protect confidential Town information and
comply with applicable public-record requirements.

11. TERMINATION
Either party may terminate this Agreement upon thirty (30) days’ written notice, subject to applicable law. The Town
may also terminate an individual assignment in accordance with the applicable Project Authorization. Upon
termination, EDCS shall provide work products and project records for authorized services performed through
termination, and the Town shall pay properly authorized amounts due.

12. NO GUARANTEE OF WORK
Designation as the Town’s on-call engineering firm does not guarantee EDCS any minimum number of assignments,
minimum compensation, or exclusive work. The Town retains discretion regarding whether and when to request
services, subject to applicable approval and authorization requirements.

13. GENERAL PROVISIONS
EDCS is an independent contractor and not an employee or agent of the Town. Amendments to this Agreement shall
be in writing and subject to required Town approvals. This Agreement shall be governed by the laws of the State of
Maryland. If any provision is held invalid, the remaining provisions shall remain in effect. This Agreement, together

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with approved Project Authorizations, constitutes the agreement between the parties concerning the services
described herein.

SIGNATURES
TOWN OF BRENTWOOD, MARYLAND

By: __________________________
Name: ________________________
Title: _________________________
Date: _________________________

ENGINEERING DESIGN CONSULTING AND SERVICES,
LLC
By: __________________________
Name: ________________________
Title: _________________________
Date: _________________________

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