In the minutes: Winnetka Village Council Regular Meeting, Automated License Plate (Nov 5)

Village of Winnetka
Village Council Regular Meeting
November 5, 2026 at 7:00 PM
Village Hall
510 Green Bay Road

AGENDA
1.

Call to Order

2.

Pledge of Allegiance

3.

Quorum
a.

November 17, 2026 Regular Meeting

b.

December 1, 2026 Regular Meeting

c.

December 15, 2026 Regular Meeting

4.

Public Comments

5.

Reports

6.

Establishment of Consent Agenda

7.

Approval of Consent Agenda
a.

Approval of Village Council Minutes
i.

8.

9.

October 6, 2026 Regular Meeting

b.

Approval of Warrant List Dated October 15, 2026 - October 29, 2026

c.

Resolution No. R-72-2026: Approving a Fifth Amendment to the Agreement with
SAFEbuilt Illinois, LLC for Inspection and Plan Review Services (Adoption)

d.

Resolution No. R-80-2026: Waiving Bidding and Awarding a Contract to Strand
Associates, Inc. for Construction-Related Services for Phase III of the Willow
Road Project (Adoption)

Ordinances and Resolutions
a.

Resolution No. R-78-2026: Approving a Professional Services Agreement with
Strand Associates, INC. for Construction Engineering Services for the Green Bay
Trail Improvements Design (Adoption)

b.

Resolution No. R-82-2026: Waiving Bidding and Awarding a Contract to SB
Friedman Development Advisors, LLC for Developer Solicitation Services
(Adoption)

Old Business
a.

Hubbard Woods Streetscape Project Update
NOTICE

Village Council meetings are video recorded. All agenda materials are available at villageofwinnetka.org
(Governance > Agendas & Minutes); the Reference Desk at the Winnetka Library; or in the Manager’s
Office at Village Hall (2nd floor). The Village of Winnetka, in compliance with the Americans with Disabilities
Act, requests that all persons with disabilities who require certain accommodations to allow them to
observe and/or participate in this meeting or have questions about the accessibility of the meeting or
facilities, contact the Village ADA Coordinator, 510 Green Bay Road, Winnetka, Illinois 60093, 847-7163543; T.D.D. 847-501-6041.
Page 1 of 110

10.

New Business
a.

11.

Steep Slope Permit Appeal - 1207 White Bridge Lane

Appointments
a.

Appointment of Board of Fire and Police Commissioner - Brian Van Cleave

12.

Closed Session

13.

Adjournment

Village of Winnetka

Page 2 of 110

Village Council - November 5, 2026

Village of Winnetka
Village Council Regular Meeting
October 6, 2026 at 7:00 PM
Village Hall
510 Green Bay Road

MINUTES
1.

Call to Order
President Dearborn called the meeting to order at 7:00 PM. Village Manager Kristin
Kazenas called the roll. Present: Trustees Kirk Albinson, Rob Apatoff, Tina Dalman,
Scott Myers and Bridget Orsic. Absent: None. Also present: Deputy Village Manager
Hannah Lipman, Deputy Village Clerk Berina Gradjan, Village Attorney Peter Friedman,
Police Chief Brian O'Connell, Chief Financial Officer Tim Sloth, Engineering Director
Jim Bernahl, and Community Development Director Scott Mangum and approximately 6
people in the audience.
Trustee Handler has provided the required notice that she will be unable to attend the
regular meeting due to personal illness. The Village’s policy provides that Trustee
Handler may participate remotely unless 2/3 of the Council objects. With no objections,
Trustee Handler participated remotely fully in the meeting.
Call to Order. Village Manager Kristin Kazenas called Trustee Handler for attendance.

2.

Pledge of Allegiance
Trustee Orsic led the group in the Pledge of Allegiance.

3.

Quorum

4.

a.

October 13, 2026 Special Study Session
All of the Council members present said they expect to attend.

b.

October 20, 2026 Regular Meeting
All of the Council members present said they expect to attend with the exception
of Trustee Dalman due to work obligations.

c.

October 29, 2026 All Day Budget Meeting
All of the Council members present said they expect to attend with the exception
of Trustee Handler.

Presentations
a.

Review Update to Police Department Automated License Plate Readers (ALPRs)
Policy #433
In June of 2022, Council reviewed and approved the implementation of
Automated License Plate Readers (ALPR) by Flock Safety, Inc.. The ALPR's
were installed in various phases throughout the Village. Police Chief Brian
O'Connell provides Council with a recap of the ALPR program, functionality, data

Village of Winnetka

Page 3 of 110

Village Council - October 6, 2026

synopsis, operational overview, and built-in safeguards.
Since implementation, the Police Department has recommended updates to the
ALPR Policy #433. Police Department staff recommend proposing the reduction
of data storage from 30 days to 7 days, confirming limited data sharing with North
Regional Major Crimes Task Force, prohibiting Federal and out-of-state access
for immigration enforcement or health care investigations, requiring searches
conducted by a Winnetka Police Officer or a member of a partnering agency to
justify the use of the system by entering a valid department case number, and
confirm quarterly audits to be reported to both the Chief of Police and the Village
Manager.
Council discusses matters related to cybersecurity, partial license plate reads,
data storage, and communication related to NORTAF participation.
Trustee Myers suggests both the Police Chief and Fire Chief provide an annual
report to Council regarding a yearly recap as it relates to the use of the ALPR
system.
5.

Public Comments
• Heather Wetesco and Christine Hay, member of the Hibbard to Hubbard Safety
Alliance group, advocate for the implementation of a flashing beacon at the
intersection of Hibbard Road and Westmoor Trail due to pedestrian safety
concerns.
• Jessica Newell, member of the Hibbard to Hubbard Safety Alliance group,
encourages Council to consider implementation of a flashing beacon.
• Tom Baron expresses concerns regarding pedestrian safety at the intersection of
Hibbard Road and Westmoor Trail and encourages Council to consider
implementing a flashing beacon.
• Christian Nielson expresses concerns regarding pedestrian safety at the
intersection of Hibbard Road and Westmoor Trail.

6.

Reports
Trustees
• No report.
Village Attorney
• No report.
Village Manager
• Village Manager Kristin Kazenas advises members of the public that Village staff
is actively working on addressing concerns regarding intersection crossings,
particularly at Hibbard and Westmoor Trail. Additionally, Council and the public
are advised that Village Council meetings will be live-streamed.
Village President

Village of Winnetka

Page 4 of 110

Village Council - October 6, 2026

• No report.
7.

Establishment of Consent Agenda
Without objection, President Dearborn has requested to remove Resolution No. R-732026 for separate discussion.
MOTION:
MOVER:
SECONDER:

8.

9.

Motion to approve the foregoing items on the Consent Agenda by
omnibus vote.
Trustee Albinson
Trustee Myers
The voice vote was approved unanimously

Approval of Consent Agenda
a.

Approval of Warrant List Dated September 11, 2026 - October 1, 2026
Approval of the Warrant List Dated September 11, 2026 - October 1, 2026 in the
amount of $2,942,217.74.

b.

Resolution No. R-71-26: Waiving Competitive Bidding and Awarding a Contract
to ABB, Inc. for the Purchase of Ten 15kV Circuit Breakers (Adoption)

c.

Resolution No. R-74-2026: Waiving Bidding and Approving a Renewable Energy
Credit Assignment and Incentive Payment Agreement Between RPG Energy
Group, Inc and the Village of Winnetka (Adoption)
MOTION:
Motion to approve the foregoing items on the Consent
Agenda by omnibus vote.
MOVER:
Trustee Albinson
SECONDER:
Trustee Dalman
The voice vote was approved unanimously

Ordinances and Resolutions
a.

Resolution No. R-73-2026: Waiving Bidding and Awarding a Contract to
Microsystems, Inc. for Digitization Services for Community Development
(Adoption)
President Dearborn requested that Resolution No. R-73-2026 be removed from
the consent agenda for a separate discussion as the higher not to exceed
amount is largely based on the unpredictability in the total project scale given the
amount of documents within the file cabinets. While the quote is largely based on
digitizing property files, there is a significant number of additional files needed to
be digitized as well.
Community Development Director Scott Mangum states the need to digitize
paper files in order to improve records accessibility, reduce reliance on physical
file storage, protect the Village's records against loss or damage, and prepare for
the temporary closure of Village Hall for renovations. Council is advised that
given the volume, nature of the work, and time constraints, staff is limited with the
ability to issue a formal RFP for these services. With the Department previously

Village of Winnetka

Page 5 of 110

Village Council - October 6, 2026

engaging Microsystems, Inc. to complete a trial of the proposed services by
digitizing various boxes of files, experience, cost, timing and authority, staff has
decided to proceed with Microsystems, Inc..
Council discusses file types, associated fees, and matters related to budget.
MOTION:
MOVER:
SECONDER:
AYES:
NAYS:
ABSENT:
b.

Motion to adopt Resolution No. R-73-2026 with an amount
not to exceed $100,000.
Trustee Orsic
Trustee Myers
Trustees Albinson, Apatoff, Dalman, Handler, Myers, and
Orsic
None
None

Ordinance No. M-14-2026: Granting a Variation from the Winnetka Zoning
Ordinance to Allow the Construction of a Swimming Pool Within the R-4 Single
Family Residential District - 286 Ridge Avenue (Introduction/Adoption)
Council is advised of a zoning variation to allow construction of an in-ground
swimming pool. Community Development Director Scott Mangum reviews the
property plat of survey, Zoning Board of Appeals review and recommendation,
and proposed revised design to ensure the preservation of a tree.
Council discusses the proposed plans, ZBA findings, and concerns related to
permitting variances due to tree preservation.

c.

MOTION:
MOVER:
SECONDER:

Motion to waive introduction of Ordinance No. M-14-1026.
Trustee Dalman
Trustee Orsic
The voice vote was approved unanimously

MOTION:
MOVER:
SECONDER:
AYES:
NAYS:
ABSENT:

Motion to adopt Ordinance No. M-14-2026.
Trustee Dalman
Trustee Apatoff
Trustees Albinson, Apatoff, Dalman, Handler, and Orsic
Trustee Myers
None

Resolution No. R-75-2026: Approving a Grant Agreement Between the Village of
Winnetka and the Illinois Department of Commerce and Economic Opportunity
(Adoption)
Chief Financial Officer Tim Sloth advises Council that in 2020, the Village was
notified by Representative Robyn Gabel's Office that two line item grants, totaling
$28,000,000, were awarded for stormwater management improvements. To date,
the Village has received $23,000,000 of the $28,000,000 in funding. In August of
2026, staff was notified that the final tranche of grant funds was to be released by
the Governor's Office of Management and Budget. On September 8, 2026 the
Village received the final grant agreement from the DCEO. $5,000,000 provides
funding towards the western stormwater project, reimbursing a portion of the cost

Village of Winnetka

Page 6 of 110

Village Council - October 6, 2026

already incurred, and is anticipated to receive funds in November.
MOTION:
MOVER:
SECONDER:
AYES:
NAYS:
ABSENT:
10.

Motion to adopt Resolution No. R-75-2026
Trustee Albinson
Trustee Orsic
Trustees Albinson, Apatoff, Dalman, Handler, Myers, and
Orsic
None
None

Old Business
a.

Ordinance No. MC-04-2026: Amending Section 15.32.190 of the Village Code
Regarding Building Permit Extensions for New Single-Family Residences
(Adoption)
At the September 17th Council meeting, staff was provided direction to remove
retroactive provisions in the ordinance and to include language for single-family
renovation and additional permits.
Community Development Director Scott Mangum reviews current permit
requirements and fee impacts, and advises Council regarding the proposed
amendments to both permit duration and associated fees.
MOTION:
MOVER:
SECONDER:
AYES:
NAYS:
ABSENT:

b.

11.

Motion to adopt Ordinance No. MC-04-2026, as amended.
Trustee Dalman
Trustee Orsic
Trustees Albinson, Apatoff, Dalman, Handler, Myers, and
Orsic
None
None

Resolution No. R-68-2026: Amending the Village's General, Building, and
Miscellaneous Service Fees (Adoption)
MOTION:
Motion to adopt Resolution No. R-68-2026, as amended.
MOVER:
Trustee Dalman
SECONDER:
Trustee Myers
AYES:
Trustees Albinson, Apatoff, Dalman, Handler, Myers, and
Orsic
NAYS:
None
ABSENT:
None

New Business
a.

Resolution No. R-76-2026: Approving a Local Public Agency Agreement
Between the Village of Winnetka and the State of Illinois Regarding Funding for
the Willow Road Reconstruction Project (Job No:C-91-873-09) (Adoption)
Council is advised that advancements are ongoing for the reconstruction of
Willow Road from the western end of the Village to Provident Avenue with
coordination alongside IDOT as part of the federal-aid transportation program.

Village of Winnetka

Page 7 of 110

Village Council - October 6, 2026

Council has since supported continued development of the project through
necessary planning, engineering, and funding processes. The estimated project
costs is $22,508,333 consisting of approximately $4,317,500 in federal funding,
$5,687,147 in State funding, and $12,503,686 in Village funding.
Engineering Director Jim Bernahl advises Council that the agreement amounts
are estimates and final Village share will depend on actual project costs and final
federal and State participation. Staff will then work with IDOT to revise estimates
based on the actual bid results. Council is advised of agreement stipulations, the
Village's project efforts, and bidding.
Council discusses funding and grant opportunities, project costs, and anticipated
timeline.
MOTION:
MOVER:
SECONDER:
AYES:
NAYS:
ABSENT:
12.

Appointments

13.

Closed Session
MOTION:

14.

Motion to adopt Resolution No. R-76-2026.
Trustee Albinson
Trustee Apatoff
Trustees Albinson, Apatoff, Dalman, Handler, Myers, and
Orsic
None
None

MOVER:

Motion to adjourn to closed session for the purpose of discussing
the purchase of real property, the sale or lease and related price
for Village property, and probable, imminent, and pending litigation
pursuant to sections 2(c)(5), 2(c)(6), and 2(c)(11) of the Open
Meetings Act. Under the motion, when closed session is
adjourned, the public meeting will automatically and immediately
adjourn without the conduct of any further business or comments.
Trustee Apatoff

SECONDER:
AYES:
NAYS:
ABSENT:

Trustee Myers
Trustees Albinson, Apatoff, Dalman, Handler, Myers, and Orsic
None
None

Adjournment
The Closed Session meeting ended at 9:05 p.m.

Village of Winnetka

Page 8 of 110

Village Council - October 6, 2026

Agenda Item Executive Summary
TITLE:

Approval of Warrant List Dated October 15, 2026 - October 29, 2026

PRESENTER:

Kristin Kazenas

AGENDA DATE:

November 5, 2026

CONSENT:

Yes

ITEM TYPE:

Consent Agenda

ITEM HISTORY:
None.
EXECUTIVE SUMMARY:
The Warrant List Dated October 15, 2026 - October 29, 2026.
RECOMMENDATION:
Consider Approving the Warrant List Dated October 15, 2026 - October 29, 2026.
ATTACHMENTS:
None

Page 9 of 110

Agenda Item Executive Summary
TITLE:

Resolution No. R-72-2026: Approving a Fifth Amendment to the Agreement with
SAFEbuilt Illinois, LLC for Inspection and Plan Review Services (Adoption)

PRESENTER:

Scott Mangum

AGENDA DATE:

November 5, 2026

CONSENT:

Yes

ITEM TYPE:

Consent Agenda

ITEM HISTORY:
December 2018 – Resolution No. R-77-2018, approving the Professional Services Agreement with
SAFEbuilt Illinois, LLC (Agreement dated December 31, 2018).
November 2020, November 2021, and November 2022 – First, Second, and Third Amendments, each
extending the term of the Agreement and setting prices for that extension term.
October 17, 2023 – Resolution No. R-94-2023, approving the Fourth Amendment, establishing a threeyear term with two additional one-year extensions.
EXECUTIVE SUMMARY:
At the November 5, 2026, Village Council meeting, the Council is scheduled to consider Resolution
No. R-72-2026, Approving a Fifth Amendment to the Agreement with SAFEbuilt Illinois, LLC for
Inspection and Plan Review Services. The amendment would extend the term of the Village’s
agreement with SAFEbuilt Illinois, LLC for permit administration, plan review, building inspections, and
code enforcement services through December 31, 2027, and establish an updated fee schedule for
2027 (the “Fifth Amendment”).
BACKGROUND
The Village first entered into a contract for building inspection and plan review services with SAFEbuilt
in June 2013. Prior to this date, these services were provided by Village employees. Winnetka, along
with four other neighboring municipalities – Glenview, Evanston, Wilmette, and Kenilworth – engaged
in an RFP process to identify a third-party vendor to provide these services. SAFEbuilt was the
successful vendor and was chosen over four others. The impetus behind this model was to address
the need for additional building plan review and inspection services due to the increase in building
activity at that time without adding permanent municipal employees, and to use a regional approach to
achieve economies of scale and process efficiencies.
In 2018, prior to the Village’s agreement with SAFEbuilt expiring, the Village joined the original four
Page 10 of 110

neighboring municipalities and six additional municipalities (Highland Park, Lincolnshire, Morton Grove,
Niles, Palatine, and Wheeling) in an RFP process for building plan review and inspection services. Six
proposals were received, with only three being responsive to the Village’s request for services. The
Village found SAFEbuilt to be the lowest responsible proposer, and the Village adopted Resolution No.
R-77-2018 entering into a contract with SAFEbuilt for building-related plan review and inspection
services.
The Agreement has since been amended four times. The First, Second, and Third Amendments (2020,
2021, and 2022) each extended the term for one year and set the prices for services during that period.
In October 2023, the Village Council adopted Resolution No. R-94-2023 approving the Fourth
Amendment, which established a three-year term through December 31, 2026, with two additional oneyear extensions. The Fourth Amendment also provided for a general 5% rate increase in 2024, with
subsequent annual increases limited to 3% or CPI, whichever is lower, and updated key personnel
designations and indemnification language.
Pursuant to these approvals, SAFEbuilt staff have been utilized to handle the Village’s plan reviews
and daily inspection of residential, multi-family, and commercial properties. When necessary,
SAFEbuilt staff have also assisted with code enforcement issues. SAFEbuilt services have been
primarily provided by one SAFEbuilt staff member, who has been assisted by other SAFEbuilt staff
during peak construction times in the summer or when there is a high volume of projects. Each service
has been assigned a rate, and each task has a performance expectation that is measured in units.
PROPOSAL
The current term of the Agreement expires on December 31, 2026. Consistent with the first of the two
one-year extensions contemplated under the Fourth Amendment, the Village Attorney has prepared
the attached Fifth Amendment, executed by SAFEbuilt on October 28, 2026. The Fifth Amendment
makes two substantive changes to the Agreement:
1. Term. Section 2.C, “Commencement; Term,” is replaced to provide that SAFEbuilt will
continue to provide services through December 31, 2027.
2. Fee Schedule. Exhibit E, Fee Schedule, is replaced with the 2027 rates summarized below.
All other terms and conditions of the original Agreement and the First through Fourth Amendments
remain in full force and effect.
The updated fee schedule itemizes electrical and plumbing inspections and plan review separately
from building services, renames after-hours inspections as emergency inspections, and adds rates for
health inspections, civil engineering, and some planning staff classifications that may be utilized in the
future at the Village’s discretion. The 2027 rates represent an increase of approximately 10% over
current 2026 rates. SAFEbuilt has noted an increase in labor costs and the experience and
certifications of the primary staff member as the primary reason.
The pricing for each service is summarized in the table below compared to the current contract with
the services typically used in bold font:
Building Inspection Services Fee
Electrical Inspection Services Fee
Plumbing Inspection Services Fee
Plan Review Services Fee (Building, Electrical, Plumbing)
Emergency Inspection Services Fee
Structural Engineering Services Fee
Code Enforcement Services Fee

Page 11 of 110

Current (2026)

Proposed (2027)

$86.36/hr
$86.36/hr
$86.36/hr
$87.56/hr
$118.31/hr
$130.13/hr
$65.06/hr

$95.00/hr
$95.00/hr
$95.00/hr
$96.32/hr
$130.14/hr
$143.14/hr
$71.57/hr

Health Inspection Services Fee
Civil Engineering Services Fee
Principal Planner
Planning Manager
Senior Planner
Associate Planner
Assistant Planner
Planning Technician

New
New
$189.48/hr
$173.69/hr
$157.90/hr
$131.58/hr
New
New

$121.13/hr
$163.11/hr
$208.43/hr
$191.06/hr
$173.69/hr
$144.74/hr
$104.21/hr
$86.84/hr

BUDGET
Annually, Village staff reviews the scope of services needed for the following year, which is based on
expected permit volume and anticipated services that can expand or be reduced based on actual yearly
projections. An amount of $206,000 was approved by the Village Council for SAFEbuilt plan review
and inspection services in FY2026, and actual spending for FY2026 is projected at approximately
$160,000. While the proposed hourly rates would increase, the amount budgeted has not changed, as
the primary staff member has reduced hours from five to four days per week since May 1, 2026 and
has thus far been able to maintain acceptable volume. Staff will continue to monitor the workload
through the remainder of 2026 and assess the scope of work for 2027. With $206,000 included in the
proposed FY2027 budget this allows for sufficient capacity for unexpected additional permit review and
inspection activity.
RECOMMENDATION:
Given SAFEbuilt’s continued positive performance and the established service rates for 2027, staff
requests that the Village Council consider adopting Resolution No. R-72-2026, Approving a Fifth
Amendment to the Agreement with SAFEbuilt Illinois, LLC for Inspection and Plan Review Services.
ATTACHMENTS:
1.
Resolution No. R-72-2026: Approving a Fifth Amendment to the Agreement with SAFEbuilt
Illinois, LLC for Inspection & Plan Review Services

Page 12 of 110

RESOLUTION NO. R-72-2026
A RESOLUTION APPROVING A FIFTH AMENDMENT TO THE AGREEMENT
WITH SAFEBUILT ILLINOIS, LLC FOR INSPECTION & PLAN REVIEW SERVICES
WHEREAS, the Village of Winnetka (“Village”) is a home rule municipality in
accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970; and
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, on December 31, 2018, the Village entered into a two-year term Professional
Services Agreement (“Agreement”) with SAFEbuilt Illinois, LLC (“Consultant”) for Consultant
to provide the Village inspection, plan review, and other building related services (“Services”);
and
WHEREAS, the Village reserved itself the right in the Agreement to extend the term of
the Agreement for three additional one-year periods (“Extension Terms”); and
WHEREAS, the Village and Consultant entered into a First Amendment to the Agreement
dated November 17, 2020, (“First Amendment”), pursuant to which the Village and Consultant
agreed to extend the term of the Agreement for the first Extension Term and to set forth the prices
for the Services during the first Extension Term; and
WHEREAS, the Village and Consultant entered into a Second Amendment to the
Agreement dated November 3, 2021, (“Second Amendment”), pursuant to which the Village and
Consultant agreed to extend the term of the Agreement for the second Extension Term and to set
forth the prices for the Services during the second Extension Term; and
WHEREAS, the Village Consultant entered into a Third Amendment to the Agreement
dated November 15, 2022, (“Third Amendment”), pursuant to which the Village and Consultant
agreed to extend the term of the Agreement for the third Extension Term and to set forth the prices
for the Services during the third Extension Term; and
WHEREAS, the Village and Consultant entered into a Fourth Amendment to the
Agreement dated October 17, 2023, (“Fourth Amendment”), pursuant to which the Village and
Consultant agreed to amend various provisions of the Agreement including amending the term of
the Agreement to establish an updated three-year term, (“Amended Term”) with two, one-year
extension options (“Amended Extension Terms); and
WHEREAS, the Village desires to amend the Agreement to exercise its option to extend
the term of the Agreement for the first Amended Extension Term under the Amended Term
provision and to set forth the prices for the Services during the first Amended Extension Term
(“Fifth Amendment”); and

November 5, 2026

R-72-2026
Page 13 of 110

WHEREAS, the Village Council has determined that it is in the best interests of the
Village and its residents to enter into the Fifth Amendment with Consultant pursuant to this
Resolution;
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Village of Winnetka,
Cook County, Illinois, as follows:
SECTION 1: RECITALS. The Village Council adopts the recitals in this Resolution as
its findings, as if fully set forth in this Section.
SECTION 2: APPROVAL OF FIFTH AMENDMENT. The Village Council hereby
approves, pursuant to the Village’s home rule power, the Fifth Amendment in substantially the
form attached to this Resolution as Exhibit A, and in a final form to be approved by the Village
Attorney.
SECTION 3: AUTHORIZATION TO EXECUTE THE FIFTH AMENDMENT.
The Village Council hereby authorizes and directs, pursuant to the Village’s home rule power, the
Village President and the Village Clerk to execute and seal, on behalf of the Village, the Fifth
Amendment.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
ADOPTED this 5th day of November, 2026, pursuant to the following roll call vote:
AYES:
____________________________________________________________
NAYS:
____________________________________________________________
ABSENT:
____________________________________________________________
ABSTAIN: ____________________________________________________________
Signed
____________________________________
Village President
Countersigned:
_______________________________________
Village Clerk

November 5, 2026

R-72-2026
Page 14 of 110

EXHIBIT A

November 5, 2026

R-72-2026
Page 15 of 110

FIFTH AMENDMENT TO
PROFEESSIONAL SERVICES AGREEMENT
THIS FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES
5th
November
AGREEMENT ("Amendment"), dated as of this ____
day of ______________,
2026,
(“Effective Date”), is by and between the VILLAGE OF WINNETKA, an Illinois home rule
municipal corporation (“Village”), and SAFEBUILT ILLINOIS, LLC, an Illinois limited
liability company (“Consultant”).
NOW THEREFORE, in consideration of the recitals, mutual covenants, and agreements
set forth herein and other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the parties do hereby mutually agree as follows:
SECTION 1. RECITALS.
A.
The Village and Consultant entered into that certain December 31, 2018,
Professional Services Agreement (“Agreement”) for Consultant to provide the Village inspection
and plan review services (“Services”), which Services are more fully described in the Agreement.
B.

The Initial Term of the Agreement ended on December 31, 2020.

C.
The Village reserved itself the right in the Agreement to extend the term of the
Agreement for three additional one-year periods (“Extension Terms”).
D.
The Village and Consultant entered into a First Amendment to the Agreement dated
November 17, 2020, (“First Amendment”), pursuant to which the Village and Consultant agreed
to extend the term of the Agreement for the first Extension Term and to set forth the prices for the
Services during the first Extension Term.
E.
The Village and Consultant entered into a Second Amendment to the Agreement
dated November 3, 2021, (“Second Amendment”), pursuant to which the Village and Consultant
agreed to extend the term of the Agreement for the second Extension Term and to set forth the
prices for the Services during the second Extension Term.
F.
The Village and Consultant entered into a Third Amendment to the Agreement
dated November 15, 2022, (“Third Amendment”), pursuant to which the Village and Consultant
agreed to extend the term of the Agreement for the third Extension Term and to set forth the prices
for the Services during the third Extension Term.
G.
The Village and Consultant entered into a Fourth Amendment to the Agreement
dated October 17, 2023, (“Fourth Amendment”), pursuant to which the Village and Consultant
agreed to amend various provisions of the Agreement including amending the term of the
Agreement to establish an updated three-year term, with two, one-year extension options
(“Amended Term”).
H.
Consultant has provided the Village satisfactory Services during the Initial Term,
Extension Terms and the Amended Term.

4899-6342-8827, v. 1

-1Page 16 of 110

I.
Consultant and the Village desire to renew the Agreement for an additional year
and amend the Fee Schedule.
SECTION 2. DEFINITIONS; RULES OF CONSTRUCTION.
A.
Definitions. All capitalized words and phrases used throughout this Amendment
have the meanings set forth in the various provisions of this Amendment. If a word or phrase is
not specifically defined in this Amendment, it has the same meaning as in the Agreement.
B.
Rules of Construction. Except as specifically provided in this Amendment, all
terms, provisions and requirements contained in the Agreement remain unchanged and in full force
and effect. In the event of a conflict between the text of the Agreement and the text of this
Amendment, the text of this Amendment controls.
SECTION 3. EXTENSION OF TERM.
Pursuant to Section 2.D of the Agreement, the Village and Consultant hereby agree that
the term of the Agreement is hereby extended for a renewal term to begin on January 1, 2027 and
end on December 31, 2027 (“Renewal Term”), during which Renewal Term Consultant shall
diligently and continuously prosecute the Services.
SECTION 4. FEES.
Exhibit E, entitled “Fee Schedule” of the Agreement is hereby repealed and replaced in
its entirety with the following:
Category

Building Inspections
Electrical Inspections
Plumbing Inspections
Building Plan Review
Electric Plan Review
Plumbing Plan Review
Emergency Inspections
Structural Engineering
Code Enforcement
Principal Planner
Planning Manager
Senior Planner
Associate Planner
Assistant Planner
Planning Technician
Health Inspections
Civil Engineering

4899-6342-8827, v. 1

New Rate 2027

$95.00
$95.00
$95.00
$96.32
$96.32
$96.32
$130.14
$143.14
$71.57
$208.43
$191.06
$173.69
$144.74
$104.21
$86.84
$121.13
$163.11

-2Page 17 of 110

SECTION 5. COUNTERPARTS.
To facilitate execution of this Amendment, this Amendment may be executed in multiple
counterparts, each of which, when assembled to include an original signature for each party
contemplated to sign this Amendment, will constitute a complete and fully executed original. All
such fully executed original counterparts will collectively constitute a single agreement. Each
counterpart may be delivered by pdf transmission.
IN WITNESS WHEREOF, the parties have hereunder set their hands and seals as of the
Execution Date first above written.

VILLAGE OF WINNETKA

SAFEBUILT ILLINOIS, LLC

By:
Its:

By:
Its: Chief Operating Officer

4899-6342-8827, v. 1

-3Page 18 of 110

Agenda Item Executive Summary
TITLE:

Resolution No. R-80-2026: Waiving Bidding and Awarding a Contract to Strand
Associates, Inc. for Construction-Related Services for Phase III of the Willow
Road Project (Adoption)

PRESENTER:

James Bernahl

AGENDA DATE:

November 5, 2026

CONSENT:

Yes

ITEM TYPE:

Consent Agenda

ITEM HISTORY:
Strand previously designed the Willow Road improvements project. The proposed agreement provides
Phase III construction engineering services for the roadway, stormwater, and water main work.
EXECUTIVE SUMMARY:
Staff recommends approval of a professional services agreement with Strand and Associates, Inc. for
Willow Road Phase III construction engineering services in an amount not to exceed $1,886,800. The
services will support construction administration, field observation, materials testing, and
documentation in accordance with Illinois Department of Transportation (IDOT) requirements.
The proposed scope includes project tracking and monthly updates, coordination with utilities, review
of up to 30 shop drawings and quality control plans, one IDOT pre-construction meeting, and up to 14
construction progress meetings. Strand will provide project representatives to observe roadway and
underground utility construction and will subcontract for construction materials testing and quality
assurance documentation.
Based on the anticipated project scope, construction documentation includes daily reports, responses
to up to 20 requests for information, preparation of up to 20 authorizations, processing of up to ten
force account change orders, and review of up to 14 contractor payment requests. Closeout services
include a final review, preparation of IDOT project records, and support for progress and final audits.
Services are anticipated to begin upon agreement execution by November 16, 2026, with completion
scheduled for June 30, 2028, to allow for the IDOT project closeout. This is the engineering services
schedule; the construction schedule will depend on the contractor’s work and project conditions.
The Village must designate a staff member (Director of Engineering, James Bernahl) to serve as In
Responsible Charge under IDOT Bureau of Construction Form 775. Exhibit A also requires a Village
Page 19 of 110

staff member (Construction Project Manager, Julio Munoz) to supplement construction observation for
at least 32 hours per week during working and non-working day construction, maintain daily records,
and provide those records to Strand at least weekly. Construction staking and layout are the
contractor’s responsibility.
Financial Impact
Compensation will be based on hourly rates plus expenses, subject to the $1,886,800 maximum. The
attached fee table identifies 9,508 consultant hours and an estimated total of $1,886,787.09, rounded
to the following contract budget:
Service Component

Proposed Fee

Administration

$117,200

Construction Engineering - Roadway

$721,700

Construction Engineering - Stormwater/Water Main

$940,700

Project Closeout

$107,200

Total Not to Exceed

$1,886,800

Funding source and budget account:
On October 6th, the Village Council approved the agreement with IDOT (R-75-2026) for a total project
cost of $22,508,333. The Village’s share of $12,503,686 is included in the proposed 2027 Budget,
including an estimated $2,250,000 for construction engineering. By negotiating with Strand and utilizing
the Engineering Department’s construction manager, staff reduced construction engineering costs by
$363,200, to a not-to-exceed amount of $1,886,800, which will be paid from the Stormwater capital
budget account 580.75.01-675.
RECOMMENDATION:
Staff recommends that the Village Council adopt Resolution No. R-80-2026, approving a professional
services agreement with Strand Associates, Inc. for the Willow Road Phase III construction
engineering services agreement in an amount not to exceed $1,886,800.
ATTACHMENTS:
1.
Resolution No. R-80-2026: Waiving Bidding and Awarding a Contract to Strand for
Construction-Related Services for Phase III of he Willow Road Project

Page 20 of 110

RESOLUTION NO. R-80-2026
A RESOLUTION WAIVING BIDDING AND AWARDING A CONTRACT TO
STRAND ASSOCIATES, INC. FOR CONSTRUCTION-RELATED SERVICES FOR
PHASE III OF THE WILLOW ROAD PROJECT
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the
Village of Winnetka (“Village”) to contract with individuals, associations, and corporations in any
manner not prohibited by law or ordinance; and
WHEREAS, the Village is currently reconstructing Willow Road from the western
boundary of the Village to Provident Avenue (“Project”); and
WHEREAS, the Village previously entered into an agreement with Strand Associates, Inc.
(“Consultant”) for professional services related to the Project; and
WHEREAS, the Village has now identified the need for construction-related services for
Phase III of the Project (“Services”), which Services include, but are not limited to, construction
contract administration assistance, construction documentation, and construction observation
services; and
WHEREAS, the Village has been satisfied with Consultant’s previous performance of
services related to the Project, and desires to engage Consultant for the Services; and
WHEREAS, Village staff has recommended that the Village Council (i) waive
competitive bidding pursuant to Section 4.12.010.C of the Village Code, Section IV.3.D of the
Village's Purchasing Manual, and the Village’s home rule authority; and (ii) award a contract to
Consultant for the Services for a total amount not to exceed $1,886,800 (“Contract”); and
WHEREAS, pursuant to Section 4.12.010.C of the Village Code and Section IV.3.D of
the Village's Purchasing Manual, the Village Council has determined that it is in the best interests
of the Village to waive competitive bidding and approve the Contract with Consultant;
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Village of Winnetka,
Cook County, Illinois, as follows:
SECTION 1: RECITALS. The Village Council hereby adopts the foregoing recitals as
its findings, as if fully set forth herein.
SECTION 2: WAIVER OF COMPETITIVE BIDDING.
Pursuant to Section
4.12.010.C of the Village Code, Section IV.3.D of the Village’s Purchasing Manual, and the
Village’s home rule authority, the Village Council waives the requirement of competitive bidding
for the procurement of the Services.
SECTION 3: APPROVAL OF CONTRACT. The Village Council approves the
Contract in substantially the form attached to this Resolution as Exhibit A and in a final form
approved by the Village Attorney.
November 5, 2026

R-80-2026
Page 21 of 110

SECTION 4: AUTHORIZATION TO EXECUTE CONTRACT. The Village Council
hereby authorizes and directs the Village President and the Village Clerk to execute and attest,
respectively, on behalf of the Village, the final Contract after receipt by the Village Manager of
two executed copies of the final Contract from the Consultant; provided, however, that if the
Village Manager does not receive two executed copies of the final Contract from the Consultant
within 60 days after the date of adoption of this Resolution, then this authority to execute and seal
the final Contract between the Village and the Consultant will, at the option of the Village Council,
be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval by the vote of two-thirds of the Trustees.
ADOPTED this 5th day of November, 2026, pursuant to the following roll call vote:
AYES:
____________________________________________________________
NAYS:
____________________________________________________________
ABSENT:
____________________________________________________________
ABSTAIN: ____________________________________________________________
Signed
____________________________________
Village President
Countersigned:
_______________________________________
Village Clerk

November 5, 2026

R-80-2026
Page 22 of 110

EXHIBIT A
AGREEMENT

November 5, 2026

R-80-2026
Page 23 of 110

VILLAGE OF WINNETKA
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is dated as of
the 5th day of November, 2026, and is by and between the VILLAGE OF WINNETKA,
an Illinois home rule municipal corporation (“Village”), and the Consultant identified in
Section 1.A of this Agreement.
IN CONSIDERATION OF the recitals and the mutual covenants and agreements
set forth in this Agreement, and pursuant to the Village’s statutory and home rule powers,
the parties agree as follows:
SECTION 1.

CONSULTANT.

A. Engagement of Consultant. The Village desires to engage the Consultant
identified below to perform and to provide all necessary professional consulting services
to perform the work in connection with the project identified below:
Consultant Name ("Consultant"): Strand Associates
Address: 1170 South Holland Road, Joliet, IL 60431
Telephone No.: 1-847-744-7200
Email: [email protected]
Project Name/Description: Willow Road Phase III Construction Engineering
Services
Agreement Amount: $1,886,800
B. Project Description. To provide construction related services including
construction contract administration assistance and construction observation services for
Willow Road Phase III. Additional details on the proposed services are attached to this
Agreement as Exhibit A ("Services").
C. Representations of Consultant. The Consultant represents that it is
financially solvent, has the necessary financial resources, and is sufficiently experienced
and competent to perform and complete the consulting services that are set forth in the
Exhibit A in a manner consistent with the standards of professional practice by
recognized consulting firms providing services of a similar nature.

Page 24 of 110

SECTION 2.

SCOPE OF SERVICES.

A. Retention of the Consultant. The Village retains the Consultant to perform,
and the Consultant agrees to perform, the Services.
B. Services. The Consultant shall provide the Services pursuant to the terms
and conditions of this Agreement.
C. Commencement; Term. The Consultant shall commence 30 days after
execution of this Agreement by Consultant (“Commencement Date”) and terminates
June 30, 2028 unless terminated earlier pursuant to Section 7.D of thie Agreement (the
“Term”).
D. Reporting. The Consultant shall regularly report to the Village Manager, or his
designee, regarding the progress of the Services during the term of this Agreement.
SECTION 3.

COMPENSATION AND METHOD OF PAYMENT.

A. Agreement Amount. The total amount paid by the Village for the Services
pursuant to this Agreement shall not exceed the amount identified as the Agreement
Amount in Section 1.A of this Agreement. No claim for additional compensation shall be
valid unless made in accordance with Sections 3.D or 3.E of this Agreement.
B. Invoices and Payment. The Consultant shall submit invoices in an approved
format to the Village for costs incurred by the Consultant in performing the Services. The
Village shall pay to the Consultant the amount billed within 60 days after receiving such
an invoice.
C. Records. The Consultant shall maintain records showing actual time devoted
and costs incurred, and shall permit the Village to inspect and audit all data and records
of the Consultant for work done pursuant to this Agreement. The records shall be made
available to the Village at reasonable times during the term of this Agreement, and for
one year after the termination of this Agreement.
D. Claim In Addition To Agreement Amount.
1.
The Consultant shall provide written notice to the Village of any claim
for additional compensation as a result of action taken by the Village, within 15 days after
the occurrence of such action.
2.
The Consultant acknowledges and agrees that: (a) the provision of
written notice pursuant to Section 3.D.1 of this Agreement shall not be deemed or
interpreted as entitling the Consultant to any additional compensation; and (b) any
changes in the Agreement Amount shall be valid only upon written amendment pursuant
to Section 8.A of this Agreement.

2
Page 25 of 110

3.
Regardless of the decision of the Village relative to a claim submitted
by the Consultant, the Consultant shall proceed with all of the work required to complete
the Services under this Agreement, as determined by the Village, without interruption.
E. Additional Services. The Consultant acknowledges and agrees that the
Village shall not be liable for any costs incurred by the Consultant in connection with any
services provided by the Consultant that are outside the scope of this Agreement
(“Additional Services”), regardless of whether such Additional Services are requested
or directed by the Village, except upon the prior written consent of the Village.
F. Taxes, Benefits, and Royalties. Each payment by the Village to the
Consultant includes all applicable federal, state, and Village taxes of every kind and
nature applicable to the Services, as well as all taxes, contributions, and premiums for
unemployment insurance, old age or retirement benefits, pensions, annuities, or similar
benefits, and all costs, royalties, and fees arising from the use on, or the incorporation
into, the Services, of patented or copyrighted equipment, materials, supplies, tools,
appliances, devices, processes, or inventions. All claims or rights to claim additional
compensation by reason of the payment of any such tax, contribution, premium, cost,
royalty, or fee are hereby waived and released by the Consultant.
G. Final Acceptance. The Services, or, if the Services are to be performed in
separate phases, each phase of the Services, shall be considered complete on the date
of final written acceptance by the Village of the Services or each phase of the Services,
as the case may be, which acceptance shall not be unreasonably withheld or delayed.
SECTION 4.

PERSONNEL; SUBCONTRACTORS.

A. Key Project Personnel. The Key Project Personnel of Mike Waldron, Jimmy
Canning, Alexa Morris, and Jorge Lares shall be primarily responsible for carrying out
the Services on behalf of the Consultant. The Key Project Personnel shall not be changed
without the Village's prior written approval.
B. Availability of Personnel. The Consultant shall provide all personnel
necessary to complete the Services including, without limitation, any Key Project
Personnel identified in this Agreement. The Consultant shall notify the Village as soon
as practicable prior to terminating the employment of, reassigning, or receiving notice of
the resignation of, any Key Project Personnel. The Consultant shall have no claim for
damages and shall not bill the Village for additional time and materials charges as the
result of any portion of the Services which must be duplicated or redone due to such
termination or for any delay or extension of the Time of Performance as a result of any
such termination, reassignment, or resignation.
C. Approval and Use of Subcontractors. The Consultant shall perform the
Services with its own personnel and under the management, supervision, and control of
its own organization unless otherwise approved in advance by the Village in writing. All
subcontractors and subcontracts used by the Consultant shall be acceptable to, and
approved in advance by, the Village. The Village’s approval of any subcontractor or

3
Page 26 of 110

subcontract shall not relieve the Consultant of full responsibility and liability for the
provision, performance, and completion of the Services as required by this Agreement.
All Services performed under any subcontract shall be subject to all of the provisions of
this Agreement in the same manner as if performed by employees of the Consultant. For
purposes of this Agreement, the term “Consultant” shall be deemed also to refer to all
subcontractors of the Consultant, and every subcontract shall include a provision binding
the subcontractor to all provisions of this Agreement.
D. Removal of Personnel and Subcontractors.
If any personnel or
subcontractor fails to perform the Services in a manner satisfactory to the Village and
consistent with commonly accepted professional practices, the Consultant shall
immediately upon notice from the Village remove and replace such personnel or
subcontractor. The Consultant shall have no claim for damages, for compensation in
excess of the amount contained in this Agreement, or for a delay or extension of the Time
of Performance as a result of any such removal or replacement.
SECTION 5.

CONFIDENTIAL INFORMATION.

A. Confidential Information. The term “Confidential Information” shall mean
information in the possession or under the control of the Village relating to the technical,
business, or corporate affairs of the Village; Village property; user information, including,
without limitation, any information pertaining to usage of the Village's computer system,
including and without limitation, any information obtained from server logs or other
records of electronic or machine readable form; and the existence of, and terms and
conditions of, this Agreement. Village Confidential Information shall not include
information that can be demonstrated: (1) to have been rightfully in the possession of the
Consultant from a source other than the Village prior to the time of disclosure of such
information to the Consultant pursuant to this Agreement (“Time of Disclosure”); (2) to
have been in the public domain prior to the Time of Disclosure; (3) to have become part
of the public domain after the Time of Disclosure by a publication or by any other means
except an unauthorized act or omission or breach of this Agreement on the part of the
Consultant or the Village; or (4) to have been supplied to the Consultant after the Time of
Disclosure without restriction by a third party who is under no obligation to the Village to
maintain such information in confidence.
B. No Disclosure of Confidential Information by the Consultant. The
Consultant acknowledges that it shall, in performing the Services for the Village under
this Agreement, have access, or be directly or indirectly exposed, to Confidential
Information. The Consultant shall hold confidential all Confidential Information and shall
not disclose or use such Confidential Information without the express prior written consent
of the Village. The Consultant shall use reasonable measures at least as strict as those
the Consultant uses to protect its own confidential information. Such measures shall
include, without limitation, requiring employees and subcontractors of the Consultant to
execute a non-disclosure agreement before obtaining access to Confidential Information.
SECTION 6.

STANDARD OF SERVICES AND INDEMNIFICATION.

4
Page 27 of 110

A. Representation and Certification of Services. The Consultant represents
and certifies that the Services shall be performed in accordance with the standards of
professional practice, care, and diligence practiced by recognized consulting firms in
performing services of a similar nature in existence at the Time of Performance. The
representations and certifications expressed shall be in addition to any other
representations and certifications expressed in this Agreement, or expressed or implied
by law, which are hereby reserved unto the Village.
B. Indemnification. The Consultant shall, and does hereby agree to, indemnify,
save harmless, and defend the Village against all damages, liability, claims, losses, and
expenses (including attorneys' fees) that may arise, or be alleged to have arisen, out of
or in connection with the Consultant’s performance of, or failure to perform, the Services
or any part thereof, or any failure to meet the representations and certifications set forth
in Section 6.A of this Agreement.
C.
Insurance. The Consultant shall provide, at its sole cost and expense,
liability insurance in the aggregate amount of $1,000,000, which insurance shall include,
without limitation, protection for all activities associated with the Services. The insurance
shall be for a minimum of $1,000,000 per occurrence for bodily injury and $1,000,000 per
occurrence for property damage. The Consultant shall cause the Village to be named as
an additional insured on the insurance policy described in this Section 6.C. Not later than
10 days after the Commencement Date, the Consultant shall provide the Village with
either: (a) a copy of the entire insurance policy; or (b) a Certificate of Insurance along with
a letter from the broker issuing the insurance policy to the effect that the Certificate
accurately reflects the contents of the insurance policy. The insurance coverages and
limits set forth in this Section 6.C shall be deemed to be minimum coverages and limits,
and shall not be construed in any way as a limitation on the Consultant’s duty to carry
adequate insurance or on the Consultant’s liability for losses or damages under this
Agreement.
D.
No Personal Liability. No elected or appointed official or employee of the
Village shall be personally liable, in law or in contract, to the Consultant as the result of
the execution of this Agreement.
SECTION 7.

CONSULTANT AGREEMENT GENERAL PROVISIONS.

A. Relationship of the Parties. The Consultant shall act as an independent
contractor in providing and performing the Services. Nothing in, nor done pursuant to,
this Agreement shall be construed: (1) to create the relationship of principal and agent,
employer and employee, partners, or joint venturers between the Village and Consultant;
or (2) to create any relationship between the Village and any subcontractor of the
Consultant.
B. Conflict of Interest. The Consultant represents and certifies that, to the best
of its knowledge: (1) no elected or appointed Village official, employee or agent has a
personal financial interest in the business of the Consultant or in this Agreement, or has
personally received payment or other consideration for this Agreement; (2) as of the date
5
Page 28 of 110

of this Agreement, neither Consultant nor any person employed or associated with
Consultant has any interest that would conflict in any manner or degree with the
performance of the obligations under this Agreement; and (3) neither Consultant nor any
person employed by or associated with Consultant shall at any time during the term of
this Agreement obtain or acquire any interest that would conflict in any manner or degree
with the performance of the obligations under this Agreement.
C. No Collusion. The Consultant represents and certifies that the Consultant is
not barred from contracting with a unit of state or local government as a result of: (1) a
delinquency in the payment of any tax administered by the Illinois Department of
Revenue, unless the Consultant is contesting, in accordance with the procedures
established by the appropriate revenue act, its liability for the tax or the amount of the tax,
as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.11 et seq.; or (2) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the
Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. The Consultant represents that the
only persons, firms, or corporations interested in this Agreement as principals are those
disclosed to the Village prior to the execution of this Agreement, and that this Agreement
is made without collusion with any other person, firm, or corporation. If at any time it shall
be found that the Consultant has, in procuring this Agreement, colluded with any other
person, firm, or corporation, then the Consultant shall be liable to the Village for all loss
or damage that the Village may suffer, and this Agreement shall, at the Village’s option,
be null and void.
D.
Termination. Notwithstanding any other provision hereof, the Village may
terminate this Agreement at any time upon 15 days written notice to the Consultant. In
the event that this Agreement is so terminated, the Consultant shall be paid for Services
actually performed and reimbursable expenses actually incurred, if any, prior to
termination, not exceeding the value of the Services completed, which shall be
determined on the basis of the rates set forth in the Proposal.
E.

Compliance With Laws and Grants.

1.
Compliance with Laws. The Consultant shall give all notices, pay all
fees, and take all other action that may be necessary to ensure that the Services are
provided, performed, and completed in accordance with all required governmental
permits, licenses, or other approvals and authorizations that may be required in
connection with providing, performing, and completing the Services, and with all
applicable statutes, ordinances, rules, and regulations, including, without limitation: any
applicable prevailing wage laws; the Fair Labor Standards Act; any statutes regarding
qualification to do business; any statutes requiring preference to laborers of specified
classes; any statutes prohibiting discrimination because of, or requiring affirmative action
based on, race, creed, color, national origin, age, sex, or other prohibited classification,
including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§
12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. The
Consultant shall also comply with all conditions of any federal, state, or local grant
received by the Village or the Consultant with respect to this Agreement or the Services.

6
Page 29 of 110

Further, the Consultant shall have a written sexual harassment policy in compliance with
Section 2-105 of the Illinois Human Rights Act.
2.
Liability for Noncompliance. The Consultant shall be solely liable for
any fines or civil penalties that are imposed by any governmental or quasi-governmental
agency or body that may arise, or be alleged to have arisen, out of or in connection with
the Consultant's, or any of its subcontractors, performance of, or failure to perform, the
Services or any part thereof.
3.
Required Provisions. Every provision of law required by law to be
inserted into this Agreement shall be deemed to be inserted herein.
F.
Default. If it should appear at any time that the Consultant has failed or
refused to prosecute, or has delayed in the prosecution of, the Services with diligence at
a rate that assures completion of the Services in full compliance with the requirements of
this Agreement, or has otherwise failed, refused, or delayed to perform or satisfy the
Services or any other requirement of this Agreement (“Event of Default”), and fails to
cure any such Event of Default within ten business days after the Consultant’s receipt of
written notice of such Event of Default from the Village, then the Village shall have the
right, without prejudice to any other remedies provided by law or equity, to pursue any
one or more of the following remedies:
1.
Cure by Consultant. The Village may require the Consultant, within
a reasonable time, to complete or correct all or any part of the Services that are the
subject of the Event of Default; and to take any or all other action necessary to bring the
Consultant and the Services into compliance with this Agreement.
2.
Termination of Agreement by Village. The Village may terminate this
Agreement without liability for further payment of amounts due or to become due under
this Agreement after the effective date of termination.
3.
Withholding of Payment by Village. The Village may withhold from
any payment, whether or not previously approved, or may recover from the Consultant,
any and all costs, including attorneys’ fees and administrative expenses, incurred by the
Village as the result of any Event of Default by the Consultant or as a result of actions
taken by the Village in response to any Event of Default by the Consultant.
G.
No Additional Obligation. The Parties acknowledge and agree that the
Village is under no obligation under this Agreement or otherwise to negotiate or enter into
any other or additional contracts or agreements with the Consultant or with any vendor
solicited or recommended by the Consultant.
H.
Village Council Authority.
Notwithstanding any provision of this
Agreement, any negotiations or agreements with, or representations by the Consultant
to, vendors shall be subject to the approval of the Village Council. For purposes of this
Section 7.H, "vendors" shall mean entities engaged in subcontracts for the provision of
additional services directly to the Village. The Village shall not be liable to any vendor or

7
Page 30 of 110

third party for any agreements made by the Consultant without the knowledge and
approval of the Village Council.
I.
Mutual Cooperation. The Village agrees to cooperate with the Consultant
in the performance of the Services, including meeting with the Consultant and providing
the Consultant with such non-confidential information that the Village may have that may
be relevant and helpful to the Consultant’s performance of the Services. The Consultant
agrees to cooperate with the Village in the performance and completion of the Services
and with any other consultants engaged by the Village.
J.
News Releases. The Consultant shall not issue any news releases,
advertisements, or other public statements regarding the Services without the prior written
consent of the Village Manager.
K.
Ownership. Designs, drawings, plans, specifications, photos, reports,
information, observations, calculations, notes, and any other documents, data, or
information, in any form, prepared, collected, or received from the Village by the
Consultant in connection with any or all of the Services to be performed under this
Agreement (“Documents”) shall be and remain the exclusive property of the Village. At
the Village’s request, or upon termination of this Agreement, the Consultant shall cause
the Documents to be promptly delivered to the Village.
L.
GIS Data. The Village has developed digital map information through
Geographic Information Systems Technology (“GIS Data”) concerning the real property
located within the Village. If requested to do so by the Consultant, the Village agrees to
supply the Consultant with a digital copy of the GIS Data, subject to the following
conditions:
1. Limited Access to GIS Data. The GIS Data provided by the Village shall
be limited to the scope of the Services that the Consultant is to provide for the Village;
2. Purpose of GIS Data. The Consultant shall limit its use of the GIS Data
to its intended purpose of furtherance of the Services; and
3. Agreement with Respect to GIS Data. The Consultant does hereby
acknowledge and agree that:
a. Trade Secrets of the Village. The GIS Data constitutes
proprietary materials and trade secrets of the Village, and shall remain the
property of the Village;
b. Consent of Village Required. The Consultant will not provide or
make available the GIS Data in any form to anyone without the prior written
consent of the Village Manager;
c. Supply to Village. At the request of the Village, the Consultant
shall supply the Village with any and all information that may have been
developed by the Consultant based on the GIS Data;
8
Page 31 of 110

d. No Guarantee of Accuracy. The Village makes no guarantee as
to the accuracy, completeness, or suitability of the GIS Data in regard to the
Consultant’s intended use thereof; and
e. Discontinuation of Use. At such time as the Services have been
completed to the satisfaction of the Village, the Consultant shall cease its
use of the GIS Data for any purpose whatsoever, and remove the GIS Data
from all of the Consultant's databases, files, and records; and, upon
request, an authorized representative of the Village shall be afforded
sufficient access to the Consultant’s premises and data processing
equipment to verify compliance by the Consultant with this Section 7.L.3.e.
SECTION 8.

GENERAL PROVISIONS.

A. Amendment. No amendment or modification to this Agreement shall be
effective until it is reduced to writing and approved and executed by the Village and the
Consultant in accordance with all applicable statutory procedures.
B. Assignment. This Agreement may not be assigned by the Village or by the
Consultant without the prior written consent of the other party.
C. Binding Effect. The terms of this Agreement shall bind and inure to the benefit
of the Village, the Consultant, and their agents, successors, and assigns.
D. Notice. All notices required or permitted to be given under this Agreement
shall be in writing and shall be delivered (1) personally, (2) by a reputable overnight
courier, or by (3) by certified mail, return receipt requested, and deposited in the U.S.
Mail, postage prepaid. Unless otherwise expressly provided in this Agreement, notices
shall be deemed received upon the earlier of: (a) actual receipt; (b) one business day
after deposit with an overnight courier, as evidenced by a receipt of deposit; or (c) four
business days following deposit in the U.S. mail, as evidenced by a return receipt. By
notice complying with the requirements of this Section 8.D, each party shall have the right
to change the address or the addressee, or both, for all future notices and
communications to the other party, but no notice of a change of addressee or address
shall be effective until actually received.
Notices and communications to the Village shall be addressed to, and delivered at, the
following address:
Village of Winnetka
510 Green Bay Road
Winnetka, Illinois 60093
Attention: Village Manager
With a copy to:
Elrod Friedman, LLP
325 N. Lasalle Street, Suite 450
Chicago, Illinois 60654
9
Page 32 of 110

Attention: Peter M. Friedman
Notices and communications to the Consultant shall be addressed to, and delivered at,
the following address:
_Michael Waldron, P.E._____
_Strand Associates, Inc.____
_1170 Houbolt Road_______
_Joliet, IL 60431__________
With a copy to:
________________________
________________________
________________________
________________________
E. Third Party Beneficiary. No claim as a third party beneficiary under this
Agreement by any person, firm, or corporation shall be made or be valid against the
Village.
F. Provisions Severable. If any term, covenant, condition, or provision of this
Agreement is held by a court of competent jurisdiction to be invalid, void, or
unenforceable, the remainder of the provisions shall remain in full force and effect and
shall in no way be affected, impaired, or invalidated.
G. Time. Time is of the essence in the performance of all terms and provisions of
this Agreement.
H.
Calendar Days and Time. Unless otherwise provided in this Agreement,
any reference in this Agreement to "day" or "days" shall mean calendar days and not
business days. If the date for giving of any notice required to be given, or the performance
of any obligation, under this Agreement falls on a Saturday, Sunday, or federal holiday,
then the notice or obligation may be given or performed on the next business day after
that Saturday, Sunday, or federal holiday.
I.
Governing Laws. This Agreement shall be governed by, construed and
enforced in accordance with the internal laws, but not the conflicts of laws rules, of the
State of Illinois.
J.

Authority to Execute.

1.
The Village. The Village hereby warrants and represents to the
Consultant that the persons executing this Agreement on its behalf have been properly
authorized to do so by its corporate authorities.
2.
The Consultant. The Consultant hereby warrants and represents to
the Village that the persons executing this Agreement on its behalf have the full and
10
Page 33 of 110

complete right, power, and authority to enter into this Agreement and to agree to the
terms, provisions, and conditions set forth in this Agreement and that all legal actions
needed to authorize the execution, delivery, and performance of this Agreement have
been taken.
K.
Entire Agreement. This Agreement constitutes the entire agreement
between the parties to this Agreement and supersedes all prior agreements and
negotiations between the parties, whether written or oral, relating to the subject matter of
this Agreement.
L.
Waiver. Neither the Village nor the Consultant shall be under any obligation
to exercise any of the rights granted to them in this Agreement except as it shall determine
to be in its best interest from time to time. The failure of the Village or the Consultant to
exercise at any time any such rights shall not be deemed or construed as a waiver of that
right, nor shall the failure void or affect the Village's or the Consultant's right to enforce
such rights or any other rights.
M.
Consents. Unless otherwise provided in this Agreement, whenever the
consent, permission, authorization, approval, acknowledgement, or similar indication of
assent of any party to this Agreement, or of any duly authorized officer, employee, agent,
or representative of any party to this Agreement, is required in this Agreement, the
consent, permission, authorization, approval, acknowledgement, or similar indication of
assent shall be in writing.
N.
Grammatical Usage and Construction. In construing this Agreement,
pronouns include all genders and the plural includes the singular and vice versa.
O.
Interpretation. This Agreement shall be construed without regard to the
identity of the party who drafted the various provisions of this Agreement. Moreover, each
and every provision of this Agreement shall be construed as though all parties to this
Agreement participated equally in the drafting of this Agreement. As a result of the
foregoing, any rule or construction that a document is to be construed against the drafting
party shall not be applicable to this Agreement.
P.
Headings. The headings, titles, and captions in this Agreement have been
inserted only for convenience and in no way define, limit, extend, or describe the scope
or intent of this Agreement.
Q.
Exhibits. Exhibits A through ___ attached to this Agreement are, by this
reference, incorporated in and made a part of this Agreement. In the event of a conflict
between an Exhibit and the text of this Agreement, the text of this Agreement shall control.
R.
Rights Cumulative. Unless expressly provided to the contrary in this
Agreement, each and every one of the rights, remedies, and benefits provided by this
Agreement shall be cumulative and shall not be exclusive of any other rights, remedies,
and benefits allowed by law.

11
Page 34 of 110

S.
Counterpart Execution. This Agreement may be executed in several
counterparts, each of which, when executed, shall be deemed to be an original, but all of
which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the Parties have executed this Agreement this 5th day
of November, 2026.
ATTEST:

VILLAGE OF WINNETKA

By:

By:

Village Clerk

Village President

ATTEST:

CONSULTANT

By:

By:

Title:

Its:

12
Page 35 of 110

EXHIBIT A
PROPOSAL

13
Page 36 of 110

EXHIBIT A
SERVICES

Project Information
Services Name: Willow Road Phase III Construction-Related Services
Services Description: Provide Phase III construction-related services for FAP 3561 (Willow Road)
previously designed by Consultant.
Scope of Services
Consultant (also known as ENGINEER) will provide the following services to the Village (also known as
Local Public Agency or LPA):
1.0

2.0

Construction Contract Administration
A.

Track project progress and schedule and provide monthly updates to the Village.

B.

Prepare a project contact list for stakeholders, contractors, and subcontractors.

C.

Assist the Village in communication with utility companies regarding potential utility
relocations.

D.

Communicate with the Village and Village-contracted geotechnical consultant regarding
material testing services.

E.

Review up to 30 contractor’s shop drawings and quality control plans.

Meetings
Prepare for, attend, and prepare agendas and meeting minutes for the following meetings:

3.0

A.

One preconstruction meeting scheduled by the Illinois Department of Transportation (IDOT)
with the contractor, utility companies, and the Village.

B.

Up to 14 construction progress meetings with the contractor and the Village.

Construction Observation
A.

Provide one lead resident project representative (LRPR) and one assistant resident project
representative (ARPR) up to nine hours per day for up to six days per week for observation
of construction. Provide a second ARPR up to eight hours per day, three days per week,
for up to 165 working days construction.

B.

Provide one LRPR up to eight hours per day, five days per week, for up to 105 non-working
days of construction.
In furnishing observation services, Consultant’s efforts shall be directed toward
determining for the Village that the completed project will, in general, conform to the
Contract Documents; but consultant shall not supervise, direct, or have control over the
contractor’s work and shall not be responsible for the contractor’s construction means,
methods, techniques, sequences, procedures, or health and safety precautions or programs,

MRW:dfe\R:\JOL\Documents\Agreements\W\Winnetka, IL\WillowRdPh3.2026\Agr\1619.064.ExhA.docx

Page 37 of 110

or for the contractor’s failure to perform the construction work in accordance with the
Contract Documents.
C.

4.0

5.0

Subcontract with a geotechnical consultant to provide construction materials testing and
quality assurance documentation for aggregates, concrete, and hot-mix asphalt, in
accordance with IDOT standards.

Construction Documentation
A.

Maintain records and daily reports in accordance with IDOT documentation criteria.

B.

Provide responses for up to 20 requests for information submitted by the contractor.

C.

Prepare up to 20 authorizations and submit to IDOT.

D.

Log time and material, and process up to ten Force Account change orders.

E.

Review up to 14 pay requests. Review of payment requests from contractor(s) will not
impose responsibility to determine that title to any of the work has passed to the Village
free and clear of any liens, claims, or other encumbrances. Any such service by Consultant
will be provided through an amendment to this Agreement.

Project Closeout
A.

Perform a final review with the Village, IDOT, and the contractor to prepare a final list of
items to be completed or corrected.

B.

Prepare a job box and execute final documents in accordance with IDOT documentation
criteria.

C.

Prepare for, attend, and address comments from IDOT’s progress and final audits of the
job box.

Services Elements Not Included
Construction staking and layout shall be performed by the contractor.
Village Responsibilities
1.0

Appoint one staff member as In Responsible Charge of the project to perform the duties and
functions noted on IDOT Bureau of Construction Form 775.

2.0

Provide one staff member to supplement construction observation for at least 32 hours per week
during both working day and non-working day construction. This staff member shall maintain
records and daily reports in accordance with IDOT documentation criteria and shall provide such
records and reports to the LRPR on at least a weekly basis.

Schedule
Services will begin upon execution of an Agreement, which is anticipated by November 16, 2026. Services
are scheduled for completion June 30, 2028.

MRW:dfe\R:\JOL\Documents\Agreements\W\Winnetka, IL\WillowRdPh3.2026\Agr\1619.064.ExhA.docx

Page 38 of 110

EXHIBIT B
SPECIAL PROVISIONS
None.

MRW:dfe\R:\JOL\Documents\Agreements\W\Winnetka, IL\WillowRdPh3.2026\Agr\1619.064.ExhA.docx

Page 39 of 110

EXHIBIT C
COMPENSATION

Compensation
Village shall compensate Consultant for Construction-Related Services under this Professional Services
Agreement on an hourly rate basis plus expenses a not-to-exceed fee of $1,886,800
$1,995,800.

MRW:dfe\R:\JOL\Documents\Agreements\W\Winnetka, IL\WillowRdPh3.2026\Agr\1619.064.ExhA.docx

Page 40 of 110

Client: Village of Winnetka
Project: Willow Road
Phase III Construction Engineering Services

Strand staff

Date: 1-Sep-2026
PRINCIPAL

Task

CONSTRUCTION
SUPERVISOR

CLIENT CONTACT

LEAD RPR

ASST. RPR 1

ASST. RPR 2

STR/LIGHT SUPPORT

OFFICE TECH

12.00

12.00

4.00

4.00

4.00

OP

BUDGET TOTALS
Expense

Labor

Line

Hours

Cost

Cost

Cost

Administration
Administration
Project Startup
Project Tracking/Management (18 months total)

18

Project Team Monthly Communications (18 months)

18

8.00

12.00

12.00

8.00

144.00

18.00

18.00

18.00

18.00

84.00

$980.32

$17,060.35

$18,040.67

206.00

$2,395.36

$39,660.39

$42,055.75

72.00

$570.24

$14,976.34

$15,546.58

2.00

6.00

$79.20

$954.01

$1,033.21
$6,781.02

18.00

4.00

Prepare project contact list

16.00
36.00

Utility Communications

4.00

8.00

24.00

4.00

40.00

$168.96

$6,612.06

QA Materials Testing Subconsultant Services & Communication

2.00

16.00

16.00

2.00

36.00

$211.20

$5,962.06

$6,173.26

Shop Drawing Review

8.00

24.00

24.00

80.00

$591.36

$14,400.09

$14,991.45

24.00

Meetings
4.00

IDOT Preconstruction Meeting and Minutes
Monthly Construction Progress Meetings and Minutes

14

Administration

16.00

6.00

4.00

2.00

16.00

$308.22

$2,670.02

$2,978.24

14.00

7.00

7.00

7.00

14.00

49.00

$443.52

$9,114.13

$9,557.65

206.00

55.00

95.00

105.00

76.00

589.00

$5,748.38

$111,409.45

$117,157.83

40.00

20.00

2160.00

80.00

2300.00

$69,410.00

$388,804.49

$458,214.49

40.00

40.00
48.00

$477.40
$92,253.44

$8,320.00
$7,968.09

$8,797.40
$100,221.53

4.00

28.00

4.00

Construction Engineering - Roadway
Construction Observation
Construction Observation (working days) = RPR for 9 hours per day @ 6 days
per week over 40 weeks (9.25 mos.) + Village RPR for 40 hours per week over 40
weeks
Construction Observation (non-working days) = assumes no roadway work but
will require RPR to cover stormwater/water main construction

40

0.00

20

24.00

QA Materials Testing Subconsultant Services for Roadway and Underground
Construction Documentation
Review and Maintain Records and Daily Reports (60 weeks) + 40 hrs help from
Village RPR

60

Construction and Materials Management System (CMMS) reporting
RFI's (assumes 10 RFI's)
Authorizations (assumes 10 Authorizations)
Force Account Change Order Preparation (assumes 5 change orders)
Payment Processing (14 pay requests)

60
10
10
5
14

120.00
60.00
10.00

120.00

20.00
10.00

40.00
40.00

24.00

240.00

$3,168.00

$41,520.23

$44,688.23

10.00
28.00

210.00
50.00
80.00
60.00
238.00

$2,772.00
$660.00
$1,056.00
$792.00
$2,032.80

$29,550.00
$8,440.08
$13,140.08
$9,890.08
$41,468.53

$32,322.00
$9,100.08
$14,196.08
$10,682.08
$43,501.33

58.00

3,266.00

$172,621.64

$549,101.58

$721,723.22

150.00
40.00
20.00

28.00

14.00

84.00

84.00

288.00

34.00

2,508.00

108.00

0.00

120.00

40

40.00

20.00

2160.00

1200.00

80.00

3500.00

$70,026.00

$588,006.81

$658,032.81

20

20.00

10.00

20.00

850.00

$20,072.80

$143,761.70

$163,834.50

60
60
10
10
5

120.00
60.00
10.00
20.00
20.00

20.00
10.00

290.00
210.00
50.00
80.00
70.00

$2,354.00
$2,772.00
$132.00
$528.00
$396.00

$49,820.33
$29,550.00
$8,440.08
$13,140.08
$11,690.08

$52,174.33
$32,322.00
$8,572.08
$13,668.08
$12,086.08

30.00

5,050.00

$96,280.80

$844,409.08

$940,689.88

Construction Engineering - Roadway

0.00

150.00

Construction Engineering - Stormwater/Water Main
Construction Observation
Construction Observation (working days) = Asst. RPR #1 for 9 hours per day @
6 days per week over 40 weeks (9.25 mos.) + Asst. RPR #2 for 3 days a week @
8 hrs per day over 40 weeks
Construction Observation (non-working days) = RPR for 8 hours per day @ 5
days per week over 20 weeks + Village RPR for 2 days per week @ 8 hours per
day over 20 weeks

800.00

Construction Documentation
Review and Maintain Records and Daily Reports (60 weeks)
Construction and Materials Management System (CMMS) reporting
RFI's (assumes 10 RFI's)
Authorizations (assumes 10 Authorizations)
Force Account Change Order Preparation (assumes 5 change orders)

Construction Engineering - Stormwater/Water Main

0.00

120.00

50.00
150.00

40.00
40.00
40.00

290.00

30.00

800.00

2,400.00

1,250.00

8.00

100.00

150.00

Project Closeout
Project Closeout
8.00

2.00

24.00

24.00

3.00

69.00

$594.00

$11,811.14

$12,405.14

Job Box Closeout (2 hours per pay item * 180 items)

180

46.00

2.00

180.00

180.00

8.00

416.00

$3,115.20

$69,840.73

$72,955.93

IDOT Audit (2 audits * 24 hours prep, audit, follow up)

2

4.00

2.00

36.00

36.00

4.00

82.00

$607.20

$13,892.17

$14,499.37

4.00

8.00

2.00

8.00

8.00

6.00

36.00

$369.60

$6,986.12

$7,355.72

4.00

66.00

8.00

248.00

248.00

8.00

0.00

0.00

21.00

603.00

$4,686.00

$102,530.16

$107,216.16

Total Hours
% of Total Hours
Billing Rate

20.00
0.2%
$345.02

850.00
8.9%
$180.00

127.00
1.3%
$325.00

3,651.00
38.4%
$166.00

2,861.00
30.1%
$166.00

1,262.00
13.3%
$166.00

248.00
2.6%
$208.00

304.00
3.2%
$125.00

185.00
1.9%
$145.00

9,508.00

$279,336.82

$1,607,450.27

$1,886,787.09

Cost

$6,900.30

$153,000.00

$40,641.88

$606,073.08

$474,931.55

$209,494.45

$51,584.00

$38,000.00

$26,825.00

Items to be Corrected

Project Closeout

Project Closeout

Administration

$117,200

Construction Engineering - Roadway

$721,700

Construction Engineering - Stormwater/Water Main

$940,700

Project Closeout

$107,200

Contract Budget

$1,886,800

Page 41 of 110

Agenda Item Executive Summary
TITLE:

Resolution No. R-78-2026: Approving a Professional Services Agreement with
Strand Associates, INC. for Construction Engineering Services for the Green Bay
Trail Improvements Design (Adoption)

PRESENTER:

James Bernahl, Obaid Khalid

AGENDA DATE:

November 5, 2026

CONSENT:

No

ITEM TYPE:

Ordinances and Resolutions

ITEM HISTORY:
At the June 16, 2026 Regular Council meeting, staff presented an update on the Green Bay Trail. At
this meeting, the Village Council directed staff to seek a proposal for professional design services to
begin the design and permitting for Phase 1 of the proposed trail improvements.
EXECUTIVE SUMMARY:
Staff recommends approval of a professional services contract with Strand and Associates, Inc. for the
Green Bay Trail Improvements Design project in an amount not to exceed $225,200. The proposed
services include Phase I preliminary engineering, Phase II final design, and bidding assistance for trail
and amenity improvements.
The project includes the following improvements, subject to refinement during preliminary design and
Village review:
South Town Center. Improvements along approximately 300 feet of trail at the Indian Hill overpass on
Winnetka Avenue include a concrete sidewalk connecting the existing steps to the trail, seating, a picnic
table, a mile marker, a 40-foot by 20-foot activity platform, selective vegetation clearing, tree trimming,
and landscape restoration.
South Neighborhood. Improvements along approximately 150 feet of trail at the Wilson Street and
Willow Road access include seating, a 40-foot by 20-foot activity platform, selective vegetation clearing,
tree trimming, and landscape restoration. Historical signage, educational signage, and lighting are
excluded from this location.
Green Bay Trail. Improvements along approximately 3,300 feet include widening and resurfacing the
asphalt bike trail to a consistent 8-foot width, widening and resurfacing the existing gravel running path
along the east side to 3 feet, adding a new 3-foot gravel running path along the west side, and bike
trail striping.

Page 42 of 110

Engineering services. The Village received grant funding, with assistance from Congressman Brad
Schneider’s Office, for construction improvements along the Green Bay Trail. The grant will be
administered by the Illinois Department of Transportation (IDOT); therefore, the Village is required to
follow IDOT’s project development and design procedures to ensure compliance with the grant
requirements. This process requires completion of both Phase I (Preliminary Engineering) and Phase
II (Final Design) prior to proceeding with construction.
Phase I includes topographic surveying, environmental review, geotechnical investigations, preliminary
design, utility coordination, a public information meeting, and preparation of a Project Development
Report and preliminary construction cost estimate. The scope includes coordination with the Illinois
Department of Transportation and Federal Highway Administration.
Phase II includes geotechnical reporting, utility coordination, engineering drawings, technical
specifications, erosion control and stormwater pollution prevention plans, and updated construction
cost estimates. Strand will coordinate with the Northwest Municipal Conference and submit final
documents to the Village and IDOT for IDOT letting. Bidding assistance includes responding to bidder
questions, preparing addenda, reviewing bids, and assisting with contract award and execution
documents.
Village responsibilities and project assumptions. The Village will select site amenities and provide
manufacturer information, available project records, access, legal services, and bidding and contracting
documents. The scope assumes all engineering design and construction will occur outside railroad
right-of-way and that railroad permits and flaggers will not be required.
Compensation. Services will be billed on a time and expense basis, with a total fee not to exceed
$225,200. The proposed contract budget is allocated as follows:
Service

Contract budget

Phase I Engineering

$136,100

Phase II Engineering

$84,200

Bidding-Related Assistance

$4,900

Total Not to Exceed Fee

$225,200

The fee covers the engineering and bidding services described above. Construction and construction
engineering services are not included in this scope.
Funding. As part of the approved FY2026 budget, the Village Council has approved $200,000 for these
design services (Account No 100.35.23-650). Because this project will span two fiscal years, the
Engineering Department has also requested the same amount as part of the proposed FY2027 budget
(Account No. 420.15.01-650). Staff anticipates that a portion of the contract work will be completed in
FY2026, with the remaining work being substantially completed in 2027.

Page 43 of 110

RECOMMENDATION:
Staff recommends that the Village Council adopt Resolution No. R-78-2026 approving a professional
services contract with Strand and Associates, Inc. for Phase I and Phase II engineering and bidding
assistance for the Green Bay Trail Improvements Design project in an amount not to exceed
$225,200 and authorizing execution of the agreement.
ATTACHMENTS:
1.
Resolution No. R-78-2026: Approving a Professional Services Agreement with Strand
Associates for Engineering Services for the Green Bay Trail Design

Page 44 of 110

RESOLUTION NO. R-78-2026
A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
STRAND ASSOCIATES, INC. FOR CONSTRUCTION ENGINEERING SERVICES
FOR THE GREEN BAY TRAIL IMPROVMEMENTS DESIGN
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the
Village of Winnetka (“Village”) to contract with individuals, associations, and corporations in any
manner not prohibited by law or ordinance; and
WHEREAS, the Village requested proposals (“Requested Proposals”) seeking qualified
professional firms to complete construction engineering services related to the Green Bay Trail
Improvements Design Project (“Services”), which Services include developing the proposed
improvements on the Green Bay Trail and two trail amenity areas through Phase I and Phase II
engineering, and preparing documents for bidding; and
WHEREAS, the Village Department of Engineering (“Department”) evaluated the
Proposals based on the firms approach and proposed scope of service; and
WHEREAS, based on the Department’s evaluation of Proposals, and pursuant to Chapter
4.12 of the Village Code and the Village’s purchasing manual, the Village has selected Strand
Associates, Inc. (“Consultant”) to perform the Services; and
WHEREAS, the Village desires to enter into an agreement with the Consultant for the
performance of the Services in an amount not to exceed $225,200 (“Agreement”); and
WHEREAS, the Village Council has determined that it is in the best interests of the
Village and its residents to enter into the Agreement with Consultant;
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Village of Winnetka,
Cook County, Illinois, as follows:
SECTION 1: RECITALS. The Village Council hereby adopts the foregoing recitals as
its findings, as if fully set forth herein.
SECTION 2: APPROVAL OF AGREEMENT. The Village Council hereby approves
the Agreement in substantially the form attached to this Resolution as Exhibit A and in a final
form approved by the Village Attorney.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The Village
Council hereby authorizes and directs the Village President and the Village Clerk to execute and
attest, respectively, on behalf of the Village, the final Agreement after receipt by the Village
Manager of two executed copies of the final Agreement from Consultant; provided, however, that
if the Village Manager does not receive two executed copies of the final Agreement from
November 5, 2026

R-78-2026

Page 45 of 110

Consultant within 60 days after the date of adoption of this Resolution, then this authority to
execute and seal the final Agreement will, at the option of the Village Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
ADOPTED this 5th day of November, 2026, pursuant to the following roll call vote:
AYES:
____________________________________________________________
NAYS:
____________________________________________________________
ABSENT:
____________________________________________________________
ABSTAIN: ____________________________________________________________
Signed
____________________________________
Village President
Countersigned:
_______________________________________
Village Clerk

November 5, 2026

R-78-2026

Page 46 of 110

EXHIBIT A
AGREEMENT

Page 47 of 110

VILLAGE OF WINNETKA
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is dated as of
the 5th day of November, 2026, and is by and between the VILLAGE OF WINNETKA,
an Illinois home rule municipal corporation (“Village”), and the Consultant identified in
Section 1.A of this Agreement.
IN CONSIDERATION OF the recitals and the mutual covenants and agreements
set forth in this Agreement, and pursuant to the Village’s statutory and home rule powers,
the parties agree as follows:
SECTION 1.

CONSULTANT.

A. Engagement of Consultant. The Village desires to engage the Consultant
identified below to perform and to provide all necessary professional consulting services
to perform the work in connection with the project identified below:
Consultant Name ("Consultant"): Strand Associates
Address: 1170 South Holland Road, Joliet, IL 60431
Telephone No.: 1-847-744-7200
Email: [email protected]
Project Name/Description: Willow Road Phase III Construction Engineering
Services
Agreement Amount: $1,886,800
B. Project Description. To provide construction related services including
construction contract administration assistance and construction observation services for
Willow Road Phase III. Additional details on the proposed services are attached to this
Agreement as Exhibit A ("Services").
C. Representations of Consultant. The Consultant represents that it is
financially solvent, has the necessary financial resources, and is sufficiently experienced
and competent to perform and complete the consulting services that are set forth in the
Exhibit A in a manner consistent with the standards of professional practice by
recognized consulting firms providing services of a similar nature.

Page 48 of 110

SECTION 2.

SCOPE OF SERVICES.

A. Retention of the Consultant. The Village retains the Consultant to perform,
and the Consultant agrees to perform, the Services.
B. Services. The Consultant shall provide the Services pursuant to the terms
and conditions of this Agreement.
C. Commencement; Term. The Consultant shall commence 30 days after
execution of this Agreement by Consultant (“Commencement Date”) and terminates
June 30, 2028 unless terminated earlier pursuant to Section 7.D of thie Agreement (the
“Term”).
D. Reporting. The Consultant shall regularly report to the Village Manager, or his
designee, regarding the progress of the Services during the term of this Agreement.
SECTION 3.

COMPENSATION AND METHOD OF PAYMENT.

A. Agreement Amount. The total amount paid by the Village for the Services
pursuant to this Agreement shall not exceed the amount identified as the Agreement
Amount in Section 1.A of this Agreement. No claim for additional compensation shall be
valid unless made in accordance with Sections 3.D or 3.E of this Agreement.
B. Invoices and Payment. The Consultant shall submit invoices in an approved
format to the Village for costs incurred by the Consultant in performing the Services. The
Village shall pay to the Consultant the amount billed within 60 days after receiving such
an invoice.
C. Records. The Consultant shall maintain records showing actual time devoted
and costs incurred, and shall permit the Village to inspect and audit all data and records
of the Consultant for work done pursuant to this Agreement. The records shall be made
available to the Village at reasonable times during the term of this Agreement, and for
one year after the termination of this Agreement.
D. Claim In Addition To Agreement Amount.
1.
The Consultant shall provide written notice to the Village of any claim
for additional compensation as a result of action taken by the Village, within 15 days after
the occurrence of such action.
2.
The Consultant acknowledges and agrees that: (a) the provision of
written notice pursuant to Section 3.D.1 of this Agreement shall not be deemed or
interpreted as entitling the Consultant to any additional compensation; and (b) any
changes in the Agreement Amount shall be valid only upon written amendment pursuant
to Section 8.A of this Agreement.

2
Page 49 of 110

3.
Regardless of the decision of the Village relative to a claim submitted
by the Consultant, the Consultant shall proceed with all of the work required to complete
the Services under this Agreement, as determined by the Village, without interruption.
E. Additional Services. The Consultant acknowledges and agrees that the
Village shall not be liable for any costs incurred by the Consultant in connection with any
services provided by the Consultant that are outside the scope of this Agreement
(“Additional Services”), regardless of whether such Additional Services are requested
or directed by the Village, except upon the prior written consent of the Village.
F. Taxes, Benefits, and Royalties. Each payment by the Village to the
Consultant includes all applicable federal, state, and Village taxes of every kind and
nature applicable to the Services, as well as all taxes, contributions, and premiums for
unemployment insurance, old age or retirement benefits, pensions, annuities, or similar
benefits, and all costs, royalties, and fees arising from the use on, or the incorporation
into, the Services, of patented or copyrighted equipment, materials, supplies, tools,
appliances, devices, processes, or inventions. All claims or rights to claim additional
compensation by reason of the payment of any such tax, contribution, premium, cost,
royalty, or fee are hereby waived and released by the Consultant.
G. Final Acceptance. The Services, or, if the Services are to be performed in
separate phases, each phase of the Services, shall be considered complete on the date
of final written acceptance by the Village of the Services or each phase of the Services,
as the case may be, which acceptance shall not be unreasonably withheld or delayed.
SECTION 4.

PERSONNEL; SUBCONTRACTORS.

A. Key Project Personnel. The Key Project Personnel of Mike Waldron, Jimmy
Canning, Alexa Morris, and Jorge Lares shall be primarily responsible for carrying out
the Services on behalf of the Consultant. The Key Project Personnel shall not be changed
without the Village's prior written approval.
B. Availability of Personnel. The Consultant shall provide all personnel
necessary to complete the Services including, without limitation, any Key Project
Personnel identified in this Agreement. The Consultant shall notify the Village as soon
as practicable prior to terminating the employment of, reassigning, or receiving notice of
the resignation of, any Key Project Personnel. The Consultant shall have no claim for
damages and shall not bill the Village for additional time and materials charges as the
result of any portion of the Services which must be duplicated or redone due to such
termination or for any delay or extension of the Time of Performance as a result of any
such termination, reassignment, or resignation.
C. Approval and Use of Subcontractors. The Consultant shall perform the
Services with its own personnel and under the management, supervision, and control of
its own organization unless otherwise approved in advance by the Village in writing. All
subcontractors and subcontracts used by the Consultant shall be acceptable to, and
approved in advance by, the Village. The Village’s approval of any subcontractor or

3
Page 50 of 110

subcontract shall not relieve the Consultant of full responsibility and liability for the
provision, performance, and completion of the Services as required by this Agreement.
All Services performed under any subcontract shall be subject to all of the provisions of
this Agreement in the same manner as if performed by employees of the Consultant. For
purposes of this Agreement, the term “Consultant” shall be deemed also to refer to all
subcontractors of the Consultant, and every subcontract shall include a provision binding
the subcontractor to all provisions of this Agreement.
D. Removal of Personnel and Subcontractors.
If any personnel or
subcontractor fails to perform the Services in a manner satisfactory to the Village and
consistent with commonly accepted professional practices, the Consultant shall
immediately upon notice from the Village remove and replace such personnel or
subcontractor. The Consultant shall have no claim for damages, for compensation in
excess of the amount contained in this Agreement, or for a delay or extension of the Time
of Performance as a result of any such removal or replacement.
SECTION 5.

CONFIDENTIAL INFORMATION.

A. Confidential Information. The term “Confidential Information” shall mean
information in the possession or under the control of the Village relating to the technical,
business, or corporate affairs of the Village; Village property; user information, including,
without limitation, any information pertaining to usage of the Village's computer system,
including and without limitation, any information obtained from server logs or other
records of electronic or machine readable form; and the existence of, and terms and
conditions of, this Agreement. Village Confidential Information shall not include
information that can be demonstrated: (1) to have been rightfully in the possession of the
Consultant from a source other than the Village prior to the time of disclosure of such
information to the Consultant pursuant to this Agreement (“Time of Disclosure”); (2) to
have been in the public domain prior to the Time of Disclosure; (3) to have become part
of the public domain after the Time of Disclosure by a publication or by any other means
except an unauthorized act or omission or breach of this Agreement on the part of the
Consultant or the Village; or (4) to have been supplied to the Consultant after the Time of
Disclosure without restriction by a third party who is under no obligation to the Village to
maintain such information in confidence.
B. No Disclosure of Confidential Information by the Consultant. The
Consultant acknowledges that it shall, in performing the Services for the Village under
this Agreement, have access, or be directly or indirectly exposed, to Confidential
Information. The Consultant shall hold confidential all Confidential Information and shall
not disclose or use such Confidential Information without the express prior written consent
of the Village. The Consultant shall use reasonable measures at least as strict as those
the Consultant uses to protect its own confidential information. Such measures shall
include, without limitation, requiring employees and subcontractors of the Consultant to
execute a non-disclosure agreement before obtaining access to Confidential Information.
SECTION 6.

STANDARD OF SERVICES AND INDEMNIFICATION.

4
Page 51 of 110

A. Representation and Certification of Services. The Consultant represents
and certifies that the Services shall be performed in accordance with the standards of
professional practice, care, and diligence practiced by recognized consulting firms in
performing services of a similar nature in existence at the Time of Performance. The
representations and certifications expressed shall be in addition to any other
representations and certifications expressed in this Agreement, or expressed or implied
by law, which are hereby reserved unto the Village.
B. Indemnification. The Consultant shall, and does hereby agree to, indemnify,
save harmless, and defend the Village against all damages, liability, claims, losses, and
expenses (including attorneys' fees) that may arise, or be alleged to have arisen, out of
or in connection with the Consultant’s performance of, or failure to perform, the Services
or any part thereof, or any failure to meet the representations and certifications set forth
in Section 6.A of this Agreement.
C.
Insurance. The Consultant shall provide, at its sole cost and expense,
liability insurance in the aggregate amount of $1,000,000, which insurance shall include,
without limitation, protection for all activities associated with the Services. The insurance
shall be for a minimum of $1,000,000 per occurrence for bodily injury and $1,000,000 per
occurrence for property damage. The Consultant shall cause the Village to be named as
an additional insured on the insurance policy described in this Section 6.C. Not later than
10 days after the Commencement Date, the Consultant shall provide the Village with
either: (a) a copy of the entire insurance policy; or (b) a Certificate of Insurance along with
a letter from the broker issuing the insurance policy to the effect that the Certificate
accurately reflects the contents of the insurance policy. The insurance coverages and
limits set forth in this Section 6.C shall be deemed to be minimum coverages and limits,
and shall not be construed in any way as a limitation on the Consultant’s duty to carry
adequate insurance or on the Consultant’s liability for losses or damages under this
Agreement.
D.
No Personal Liability. No elected or appointed official or employee of the
Village shall be personally liable, in law or in contract, to the Consultant as the result of
the execution of this Agreement.
SECTION 7.

CONSULTANT AGREEMENT GENERAL PROVISIONS.

A. Relationship of the Parties. The Consultant shall act as an independent
contractor in providing and performing the Services. Nothing in, nor done pursuant to,
this Agreement shall be construed: (1) to create the relationship of principal and agent,
employer and employee, partners, or joint venturers between the Village and Consultant;
or (2) to create any relationship between the Village and any subcontractor of the
Consultant.
B. Conflict of Interest. The Consultant represents and certifies that, to the best
of its knowledge: (1) no elected or appointed Village official, employee or agent has a
personal financial interest in the business of the Consultant or in this Agreement, or has
personally received payment or other consideration for this Agreement; (2) as of the date
5
Page 52 of 110

of this Agreement, neither Consultant nor any person employed or associated with
Consultant has any interest that would conflict in any manner or degree with the
performance of the obligations under this Agreement; and (3) neither Consultant nor any
person employed by or associated with Consultant shall at any time during the term of
this Agreement obtain or acquire any interest that would conflict in any manner or degree
with the performance of the obligations under this Agreement.
C. No Collusion. The Consultant represents and certifies that the Consultant is
not barred from contracting with a unit of state or local government as a result of: (1) a
delinquency in the payment of any tax administered by the Illinois Department of
Revenue, unless the Consultant is contesting, in accordance with the procedures
established by the appropriate revenue act, its liability for the tax or the amount of the tax,
as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.11 et seq.; or (2) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the
Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. The Consultant represents that the
only persons, firms, or corporations interested in this Agreement as principals are those
disclosed to the Village prior to the execution of this Agreement, and that this Agreement
is made without collusion with any other person, firm, or corporation. If at any time it shall
be found that the Consultant has, in procuring this Agreement, colluded with any other
person, firm, or corporation, then the Consultant shall be liable to the Village for all loss
or damage that the Village may suffer, and this Agreement shall, at the Village’s option,
be null and void.
D.
Termination. Notwithstanding any other provision hereof, the Village may
terminate this Agreement at any time upon 15 days written notice to the Consultant. In
the event that this Agreement is so terminated, the Consultant shall be paid for Services
actually performed and reimbursable expenses actually incurred, if any, prior to
termination, not exceeding the value of the Services completed, which shall be
determined on the basis of the rates set forth in the Proposal.
E.

Compliance With Laws and Grants.

1.
Compliance with Laws. The Consultant shall give all notices, pay all
fees, and take all other action that may be necessary to ensure that the Services are
provided, performed, and completed in accordance with all required governmental
permits, licenses, or other approvals and authorizations that may be required in
connection with providing, performing, and completing the Services, and with all
applicable statutes, ordinances, rules, and regulations, including, without limitation: any
applicable prevailing wage laws; the Fair Labor Standards Act; any statutes regarding
qualification to do business; any statutes requiring preference to laborers of specified
classes; any statutes prohibiting discrimination because of, or requiring affirmative action
based on, race, creed, color, national origin, age, sex, or other prohibited classification,
including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§
12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. The
Consultant shall also comply with all conditions of any federal, state, or local grant
received by the Village or the Consultant with respect to this Agreement or the Services.

6
Page 53 of 110

Further, the Consultant shall have a written sexual harassment policy in compliance with
Section 2-105 of the Illinois Human Rights Act.
2.
Liability for Noncompliance. The Consultant shall be solely liable for
any fines or civil penalties that are imposed by any governmental or quasi-governmental
agency or body that may arise, or be alleged to have arisen, out of or in connection with
the Consultant's, or any of its subcontractors, performance of, or failure to perform, the
Services or any part thereof.
3.
Required Provisions. Every provision of law required by law to be
inserted into this Agreement shall be deemed to be inserted herein.
F.
Default. If it should appear at any time that the Consultant has failed or
refused to prosecute, or has delayed in the prosecution of, the Services with diligence at
a rate that assures completion of the Services in full compliance with the requirements of
this Agreement, or has otherwise failed, refused, or delayed to perform or satisfy the
Services or any other requirement of this Agreement (“Event of Default”), and fails to
cure any such Event of Default within ten business days after the Consultant’s receipt of
written notice of such Event of Default from the Village, then the Village shall have the
right, without prejudice to any other remedies provided by law or equity, to pursue any
one or more of the following remedies:
1.
Cure by Consultant. The Village may require the Consultant, within
a reasonable time, to complete or correct all or any part of the Services that are the
subject of the Event of Default; and to take any or all other action necessary to bring the
Consultant and the Services into compliance with this Agreement.
2.
Termination of Agreement by Village. The Village may terminate this
Agreement without liability for further payment of amounts due or to become due under
this Agreement after the effective date of termination.
3.
Withholding of Payment by Village. The Village may withhold from
any payment, whether or not previously approved, or may recover from the Consultant,
any and all costs, including attorneys’ fees and administrative expenses, incurred by the
Village as the result of any Event of Default by the Consultant or as a result of actions
taken by the Village in response to any Event of Default by the Consultant.
G.
No Additional Obligation. The Parties acknowledge and agree that the
Village is under no obligation under this Agreement or otherwise to negotiate or enter into
any other or additional contracts or agreements with the Consultant or with any vendor
solicited or recommended by the Consultant.
H.
Village Council Authority.
Notwithstanding any provision of this
Agreement, any negotiations or agreements with, or representations by the Consultant
to, vendors shall be subject to the approval of the Village Council. For purposes of this
Section 7.H, "vendors" shall mean entities engaged in subcontracts for the provision of
additional services directly to the Village. The Village shall not be liable to any vendor or

7
Page 54 of 110

third party for any agreements made by the Consultant without the knowledge and
approval of the Village Council.
I.
Mutual Cooperation. The Village agrees to cooperate with the Consultant
in the performance of the Services, including meeting with the Consultant and providing
the Consultant with such non-confidential information that the Village may have that may
be relevant and helpful to the Consultant’s performance of the Services. The Consultant
agrees to cooperate with the Village in the performance and completion of the Services
and with any other consultants engaged by the Village.
J.
News Releases. The Consultant shall not issue any news releases,
advertisements, or other public statements regarding the Services without the prior written
consent of the Village Manager.
K.
Ownership. Designs, drawings, plans, specifications, photos, reports,
information, observations, calculations, notes, and any other documents, data, or
information, in any form, prepared, collected, or received from the Village by the
Consultant in connection with any or all of the Services to be performed under this
Agreement (“Documents”) shall be and remain the exclusive property of the Village. At
the Village’s request, or upon termination of this Agreement, the Consultant shall cause
the Documents to be promptly delivered to the Village.
L.
GIS Data. The Village has developed digital map information through
Geographic Information Systems Technology (“GIS Data”) concerning the real property
located within the Village. If requested to do so by the Consultant, the Village agrees to
supply the Consultant with a digital copy of the GIS Data, subject to the following
conditions:
1. Limited Access to GIS Data. The GIS Data provided by the Village shall
be limited to the scope of the Services that the Consultant is to provide for the Village;
2. Purpose of GIS Data. The Consultant shall limit its use of the GIS Data
to its intended purpose of furtherance of the Services; and
3. Agreement with Respect to GIS Data. The Consultant does hereby
acknowledge and agree that:
a. Trade Secrets of the Village. The GIS Data constitutes
proprietary materials and trade secrets of the Village, and shall remain the
property of the Village;
b. Consent of Village Required. The Consultant will not provide or
make available the GIS Data in any form to anyone without the prior written
consent of the Village Manager;
c. Supply to Village. At the request of the Village, the Consultant
shall supply the Village with any and all information that may have been
developed by the Consultant based on the GIS Data;
8
Page 55 of 110

d. No Guarantee of Accuracy. The Village makes no guarantee as
to the accuracy, completeness, or suitability of the GIS Data in regard to the
Consultant’s intended use thereof; and
e. Discontinuation of Use. At such time as the Services have been
completed to the satisfaction of the Village, the Consultant shall cease its
use of the GIS Data for any purpose whatsoever, and remove the GIS Data
from all of the Consultant's databases, files, and records; and, upon
request, an authorized representative of the Village shall be afforded
sufficient access to the Consultant’s premises and data processing
equipment to verify compliance by the Consultant with this Section 7.L.3.e.
SECTION 8.

GENERAL PROVISIONS.

A. Amendment. No amendment or modification to this Agreement shall be
effective until it is reduced to writing and approved and executed by the Village and the
Consultant in accordance with all applicable statutory procedures.
B. Assignment. This Agreement may not be assigned by the Village or by the
Consultant without the prior written consent of the other party.
C. Binding Effect. The terms of this Agreement shall bind and inure to the benefit
of the Village, the Consultant, and their agents, successors, and assigns.
D. Notice. All notices required or permitted to be given under this Agreement
shall be in writing and shall be delivered (1) personally, (2) by a reputable overnight
courier, or by (3) by certified mail, return receipt requested, and deposited in the U.S.
Mail, postage prepaid. Unless otherwise expressly provided in this Agreement, notices
shall be deemed received upon the earlier of: (a) actual receipt; (b) one business day
after deposit with an overnight courier, as evidenced by a receipt of deposit; or (c) four
business days following deposit in the U.S. mail, as evidenced by a return receipt. By
notice complying with the requirements of this Section 8.D, each party shall have the right
to change the address or the addressee, or both, for all future notices and
communications to the other party, but no notice of a change of addressee or address
shall be effective until actually received.
Notices and communications to the Village shall be addressed to, and delivered at, the
following address:
Village of Winnetka
510 Green Bay Road
Winnetka, Illinois 60093
Attention: Village Manager
With a copy to:
Elrod Friedman, LLP
325 N. Lasalle Street, Suite 450
Chicago, Illinois 60654
9
Page 56 of 110

Attention: Peter M. Friedman
Notices and communications to the Consultant shall be addressed to, and delivered at,
the following address:
_Michael Waldron, P.E._____
_Strand Associates, Inc.____
_1170 Houbolt Road_______
_Joliet, IL 60431__________
With a copy to:
________________________
________________________
________________________
________________________
E. Third Party Beneficiary. No claim as a third party beneficiary under this
Agreement by any person, firm, or corporation shall be made or be valid against the
Village.
F. Provisions Severable. If any term, covenant, condition, or provision of this
Agreement is held by a court of competent jurisdiction to be invalid, void, or
unenforceable, the remainder of the provisions shall remain in full force and effect and
shall in no way be affected, impaired, or invalidated.
G. Time. Time is of the essence in the performance of all terms and provisions of
this Agreement.
H.
Calendar Days and Time. Unless otherwise provided in this Agreement,
any reference in this Agreement to "day" or "days" shall mean calendar days and not
business days. If the date for giving of any notice required to be given, or the performance
of any obligation, under this Agreement falls on a Saturday, Sunday, or federal holiday,
then the notice or obligation may be given or performed on the next business day after
that Saturday, Sunday, or federal holiday.
I.
Governing Laws. This Agreement shall be governed by, construed and
enforced in accordance with the internal laws, but not the conflicts of laws rules, of the
State of Illinois.
J.

Authority to Execute.

1.
The Village. The Village hereby warrants and represents to the
Consultant that the persons executing this Agreement on its behalf have been properly
authorized to do so by its corporate authorities.
2.
The Consultant. The Consultant hereby warrants and represents to
the Village that the persons executing this Agreement on its behalf have the full and
10
Page 57 of 110

complete right, power, and authority to enter into this Agreement and to agree to the
terms, provisions, and conditions set forth in this Agreement and that all legal actions
needed to authorize the execution, delivery, and performance of this Agreement have
been taken.
K.
Entire Agreement. This Agreement constitutes the entire agreement
between the parties to this Agreement and supersedes all prior agreements and
negotiations between the parties, whether written or oral, relating to the subject matter of
this Agreement.
L.
Waiver. Neither the Village nor the Consultant shall be under any obligation
to exercise any of the rights granted to them in this Agreement except as it shall determine
to be in its best interest from time to time. The failure of the Village or the Consultant to
exercise at any time any such rights shall not be deemed or construed as a waiver of that
right, nor shall the failure void or affect the Village's or the Consultant's right to enforce
such rights or any other rights.
M.
Consents. Unless otherwise provided in this Agreement, whenever the
consent, permission, authorization, approval, acknowledgement, or similar indication of
assent of any party to this Agreement, or of any duly authorized officer, employee, agent,
or representative of any party to this Agreement, is required in this Agreement, the
consent, permission, authorization, approval, acknowledgement, or similar indication of
assent shall be in writing.
N.
Grammatical Usage and Construction. In construing this Agreement,
pronouns include all genders and the plural includes the singular and vice versa.
O.
Interpretation. This Agreement shall be construed without regard to the
identity of the party who drafted the various provisions of this Agreement. Moreover, each
and every provision of this Agreement shall be construed as though all parties to this
Agreement participated equally in the drafting of this Agreement. As a result of the
foregoing, any rule or construction that a document is to be construed against the drafting
party shall not be applicable to this Agreement.
P.
Headings. The headings, titles, and captions in this Agreement have been
inserted only for convenience and in no way define, limit, extend, or describe the scope
or intent of this Agreement.
Q.
Exhibits. Exhibits A through ___ attached to this Agreement are, by this
reference, incorporated in and made a part of this Agreement. In the event of a conflict
between an Exhibit and the text of this Agreement, the text of this Agreement shall control.
R.
Rights Cumulative. Unless expressly provided to the contrary in this
Agreement, each and every one of the rights, remedies, and benefits provided by this
Agreement shall be cumulative and shall not be exclusive of any other rights, remedies,
and benefits allowed by law.

11
Page 58 of 110

S.
Counterpart Execution. This Agreement may be executed in several
counterparts, each of which, when executed, shall be deemed to be an original, but all of
which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the Parties have executed this Agreement this 5th day
of November, 2026.
ATTEST:

VILLAGE OF WINNETKA

By:

By:

Village Clerk

Village President

ATTEST:

CONSULTANT

By:

By:

Title:

Its:

12
Page 59 of 110

EXHIBIT A
PROPOSAL

13
Page 60 of 110

EXHIBIT A
SERVICES

Project Information
Services Name: Willow Road Phase III Construction-Related Services
Services Description: Provide Phase III construction-related services for FAP 3561 (Willow Road)
previously designed by Consultant.
Scope of Services
Consultant (also known as ENGINEER) will provide the following services to the Village (also known as
Local Public Agency or LPA):
1.0

2.0

Construction Contract Administration
A.

Track project progress and schedule and provide monthly updates to the Village.

B.

Prepare a project contact list for stakeholders, contractors, and subcontractors.

C.

Assist the Village in communication with utility companies regarding potential utility
relocations.

D.

Communicate with the Village and Village-contracted geotechnical consultant regarding
material testing services.

E.

Review up to 30 contractor’s shop drawings and quality control plans.

Meetings
Prepare for, attend, and prepare agendas and meeting minutes for the following meetings:

3.0

A.

One preconstruction meeting scheduled by the Illinois Department of Transportation (IDOT)
with the contractor, utility companies, and the Village.

B.

Up to 14 construction progress meetings with the contractor and the Village.

Construction Observation
A.

Provide one lead resident project representative (LRPR) and one assistant resident project
representative (ARPR) up to nine hours per day for up to six days per week for observation
of construction. Provide a second ARPR up to eight hours per day, three days per week,
for up to 165 working days construction.

B.

Provide one LRPR up to eight hours per day, five days per week, for up to 105 non-working
days of construction.
In furnishing observation services, Consultant’s efforts shall be directed toward
determining for the Village that the completed project will, in general, conform to the
Contract Documents; but consultant shall not supervise, direct, or have control over the
contractor’s work and shall not be responsible for the contractor’s construction means,
methods, techniques, sequences, procedures, or health and safety precautions or programs,

MRW:dfe\R:\JOL\Documents\Agreements\W\Winnetka, IL\WillowRdPh3.2026\Agr\1619.064.ExhA.docx

Page 61 of 110

or for the contractor’s failure to perform the construction work in accordance with the
Contract Documents.
C.

4.0

5.0

Subcontract with a geotechnical consultant to provide construction materials testing and
quality assurance documentation for aggregates, concrete, and hot-mix asphalt, in
accordance with IDOT standards.

Construction Documentation
A.

Maintain records and daily reports in accordance with IDOT documentation criteria.

B.

Provide responses for up to 20 requests for information submitted by the contractor.

C.

Prepare up to 20 authorizations and submit to IDOT.

D.

Log time and material, and process up to ten Force Account change orders.

E.

Review up to 14 pay requests. Review of payment requests from contractor(s) will not
impose responsibility to determine that title to any of the work has passed to the Village
free and clear of any liens, claims, or other encumbrances. Any such service by Consultant
will be provided through an amendment to this Agreement.

Project Closeout
A.

Perform a final review with the Village, IDOT, and the contractor to prepare a final list of
items to be completed or corrected.

B.

Prepare a job box and execute final documents in accordance with IDOT documentation
criteria.

C.

Prepare for, attend, and address comments from IDOT’s progress and final audits of the
job box.

Services Elements Not Included
Construction staking and layout shall be performed by the contractor.
Village Responsibilities
1.0

Appoint one staff member as In Responsible Charge of the project to perform the duties and
functions noted on IDOT Bureau of Construction Form 775.

2.0

Provide one staff member to supplement construction observation for at least 32 hours per week
during both working day and non-working day construction. This staff member shall maintain
records and daily reports in accordance with IDOT documentation criteria and shall provide such
records and reports to the LRPR on at least a weekly basis.

Schedule
Services will begin upon execution of an Agreement, which is anticipated by November 16, 2026. Services
are scheduled for completion June 30, 2028.

MRW:dfe\R:\JOL\Documents\Agreements\W\Winnetka, IL\WillowRdPh3.2026\Agr\1619.064.ExhA.docx

Page 62 of 110

EXHIBIT B
SPECIAL PROVISIONS
None.

MRW:dfe\R:\JOL\Documents\Agreements\W\Winnetka, IL\WillowRdPh3.2026\Agr\1619.064.ExhA.docx

Page 63 of 110

EXHIBIT C
COMPENSATION

Compensation
Village shall compensate Consultant for Construction-Related Services under this Professional Services
Agreement on an hourly rate basis plus expenses a not-to-exceed fee of $1,886,800
$1,995,800.

MRW:dfe\R:\JOL\Documents\Agreements\W\Winnetka, IL\WillowRdPh3.2026\Agr\1619.064.ExhA.docx

Page 64 of 110

Client: Village of Winnetka
Project: Willow Road
Phase III Construction Engineering Services

Strand staff

Date: 1-Sep-2026
PRINCIPAL

Task

CONSTRUCTION
SUPERVISOR

CLIENT CONTACT

LEAD RPR

ASST. RPR 1

ASST. RPR 2

STR/LIGHT SUPPORT

OFFICE TECH

12.00

12.00

4.00

4.00

4.00

OP

BUDGET TOTALS
Expense

Labor

Line

Hours

Cost

Cost

Cost

Administration
Administration
Project Startup
Project Tracking/Management (18 months total)

18

Project Team Monthly Communications (18 months)

18

8.00

12.00

12.00

8.00

144.00

18.00

18.00

18.00

18.00

84.00

$980.32

$17,060.35

$18,040.67

206.00

$2,395.36

$39,660.39

$42,055.75

72.00

$570.24

$14,976.34

$15,546.58

2.00

6.00

$79.20

$954.01

$1,033.21
$6,781.02

18.00

4.00

Prepare project contact list

16.00
36.00

Utility Communications

4.00

8.00

24.00

4.00

40.00

$168.96

$6,612.06

QA Materials Testing Subconsultant Services & Communication

2.00

16.00

16.00

2.00

36.00

$211.20

$5,962.06

$6,173.26

Shop Drawing Review

8.00

24.00

24.00

80.00

$591.36

$14,400.09

$14,991.45

24.00

Meetings
4.00

IDOT Preconstruction Meeting and Minutes
Monthly Construction Progress Meetings and Minutes

14

Administration

16.00

6.00

4.00

2.00

16.00

$308.22

$2,670.02

$2,978.24

14.00

7.00

7.00

7.00

14.00

49.00

$443.52

$9,114.13

$9,557.65

206.00

55.00

95.00

105.00

76.00

589.00

$5,748.38

$111,409.45

$117,157.83

40.00

20.00

2160.00

80.00

2300.00

$69,410.00

$388,804.49

$458,214.49

40.00

40.00
48.00

$477.40
$92,253.44

$8,320.00
$7,968.09

$8,797.40
$100,221.53

4.00

28.00

4.00

Construction Engineering - Roadway
Construction Observation
Construction Observation (working days) = RPR for 9 hours per day @ 6 days
per week over 40 weeks (9.25 mos.) + Village RPR for 40 hours per week over 40
weeks
Construction Observation (non-working days) = assumes no roadway work but
will require RPR to cover stormwater/water main construction

40

0.00

20

24.00

QA Materials Testing Subconsultant Services for Roadway and Underground
Construction Documentation
Review and Maintain Records and Daily Reports (60 weeks) + 40 hrs help from
Village RPR

60

Construction and Materials Management System (CMMS) reporting
RFI's (assumes 10 RFI's)
Authorizations (assumes 10 Authorizations)
Force Account Change Order Preparation (assumes 5 change orders)
Payment Processing (14 pay requests)

60
10
10
5
14

120.00
60.00
10.00

120.00

20.00
10.00

40.00
40.00

24.00

240.00

$3,168.00

$41,520.23

$44,688.23

10.00
28.00

210.00
50.00
80.00
60.00
238.00

$2,772.00
$660.00
$1,056.00
$792.00
$2,032.80

$29,550.00
$8,440.08
$13,140.08
$9,890.08
$41,468.53

$32,322.00
$9,100.08
$14,196.08
$10,682.08
$43,501.33

58.00

3,266.00

$172,621.64

$549,101.58

$721,723.22

150.00
40.00
20.00

28.00

14.00

84.00

84.00

288.00

34.00

2,508.00

108.00

0.00

120.00

40

40.00

20.00

2160.00

1200.00

80.00

3500.00

$70,026.00

$588,006.81

$658,032.81

20

20.00

10.00

20.00

850.00

$20,072.80

$143,761.70

$163,834.50

60
60
10
10
5

120.00
60.00
10.00
20.00
20.00

20.00
10.00

290.00
210.00
50.00
80.00
70.00

$2,354.00
$2,772.00
$132.00
$528.00
$396.00

$49,820.33
$29,550.00
$8,440.08
$13,140.08
$11,690.08

$52,174.33
$32,322.00
$8,572.08
$13,668.08
$12,086.08

30.00

5,050.00

$96,280.80

$844,409.08

$940,689.88

Construction Engineering - Roadway

0.00

150.00

Construction Engineering - Stormwater/Water Main
Construction Observation
Construction Observation (working days) = Asst. RPR #1 for 9 hours per day @
6 days per week over 40 weeks (9.25 mos.) + Asst. RPR #2 for 3 days a week @
8 hrs per day over 40 weeks
Construction Observation (non-working days) = RPR for 8 hours per day @ 5
days per week over 20 weeks + Village RPR for 2 days per week @ 8 hours per
day over 20 weeks

800.00

Construction Documentation
Review and Maintain Records and Daily Reports (60 weeks)
Construction and Materials Management System (CMMS) reporting
RFI's (assumes 10 RFI's)
Authorizations (assumes 10 Authorizations)
Force Account Change Order Preparation (assumes 5 change orders)

Construction Engineering - Stormwater/Water Main

0.00

120.00

50.00
150.00

40.00
40.00
40.00

290.00

30.00

800.00

2,400.00

1,250.00

8.00

100.00

150.00

Project Closeout
Project Closeout
8.00

2.00

24.00

24.00

3.00

69.00

$594.00

$11,811.14

$12,405.14

Job Box Closeout (2 hours per pay item * 180 items)

180

46.00

2.00

180.00

180.00

8.00

416.00

$3,115.20

$69,840.73

$72,955.93

IDOT Audit (2 audits * 24 hours prep, audit, follow up)

2

4.00

2.00

36.00

36.00

4.00

82.00

$607.20

$13,892.17

$14,499.37

4.00

8.00

2.00

8.00

8.00

6.00

36.00

$369.60

$6,986.12

$7,355.72

4.00

66.00

8.00

248.00

248.00

8.00

0.00

0.00

21.00

603.00

$4,686.00

$102,530.16

$107,216.16

Total Hours
% of Total Hours
Billing Rate

20.00
0.2%
$345.02

850.00
8.9%
$180.00

127.00
1.3%
$325.00

3,651.00
38.4%
$166.00

2,861.00
30.1%
$166.00

1,262.00
13.3%
$166.00

248.00
2.6%
$208.00

304.00
3.2%
$125.00

185.00
1.9%
$145.00

9,508.00

$279,336.82

$1,607,450.27

$1,886,787.09

Cost

$6,900.30

$153,000.00

$40,641.88

$606,073.08

$474,931.55

$209,494.45

$51,584.00

$38,000.00

$26,825.00

Items to be Corrected

Project Closeout

Project Closeout

Administration

$117,200

Construction Engineering - Roadway

$721,700

Construction Engineering - Stormwater/Water Main

$940,700

Project Closeout

$107,200

Contract Budget

$1,886,800

Page 65 of 110

Agenda Item Executive Summary
TITLE:

Resolution No. R-82-2026: Waiving Bidding and Awarding a Contract to SB
Friedman Development Advisors, LLC for Developer Solicitation Services
(Adoption)

PRESENTER:

Scott Mangum

AGENDA DATE:

November 5, 2026

CONSENT:

No

ITEM TYPE:

Ordinances and Resolutions

ITEM HISTORY:
At the October 14, 2025, Village Council Study Session, the Village Council reviewed the background
of previous discussions about redevelopment of the former US Post Office site in the West Elm
Business District, provided direction for demolition of the existing building and site restoration, and
requested direct public engagement regarding the future use of the site. On December 16, 2025, the
Village Council approved Resolution No. R-103-2025, approving a contract with Teska Associates,
Inc., to perform public engagement and prepare concepts for the site based on community feedback.
SB Friedman Development Advisors, LLC (SB Friedman) was engaged in early 2026 to provide
development advisory services supporting Teska’s concept planning, including market feasibility,
funding strategy, and economic feasibility work. On August 18, 2026, the Village Council approved
Resolution No. R-60-2026, approving an agreement with SB Friedman to perform economic analysis
of site planning concepts for future development of the site.
At the October 13, 2026, Village Council Study Session, Teska and SB Friedman presented the results
of the Former Post Office Site visioning process, including community engagement findings, the
recommended site plan, and an economic and parking analysis. Following the presentation, the Village
Council provided direction to move forward with Concept 4 (a 1½-story commercial/restaurant building
with central open space) without underground parking, and directed that developer interviews be
conducted to pursue that concept.
EXECUTIVE SUMMARY:
On Thursday, November 5, 2026, the Village Council is scheduled to consider Resolution No. R-822026, Waiving Bidding and Awarding a Contract to SB Friedman Development Advisors, LLC for
Developer Solicitation Services (Attachment A). The Resolution would approve a contract with SB
Friedman, in substantially the form of its Proposal for Developer Solicitation Services dated October 9,
2026 (Attachment B), in an amount not to exceed $79,890. The services would support the Village in
marketing the site and soliciting development proposals for Concept 4, consistent with the Council’s
October 13 direction.
Page 66 of 110

Pursuant to Section 4.12.010.C of the Village Code, Section IV.3.D of the Village’s Purchasing Manual,
and the Village’s home rule authority, the Resolution also waives competitive bidding. Village staff
recommends the waiver based on SB Friedman’s prior work on the project, which included review of
preliminary concepts, interviews with developers, market and financial analysis, and support of
engagement with elected officials and the public, and the Village’s satisfaction with that performance.
CONCEPT 4 AND DEVELOPER INTEREST
As presented on October 13, Concept 4 places a one-and-a-half story commercial/restaurant building
on the 27,700 square foot northern portion of the site, with central open space and a surface parking
lot retained to the south. SB Friedman estimated private investment of approximately $14.5 million for
the building and, with surface parking only, a net cost to the Village of approximately $7.8 million for
the public components. SB Friedman also noted that the building’s relatively small scale (under 20,000
square feet) and specific use requirements will limit the pool of developers, and that it is unlikely to be
built “on spec” and will require committed, experienced restaurant operator(s). The proposed services
are intended to test that interest and prepare the Village to attract qualified proposals.
PROPOSED SCOPE OF SERVICES
SB Friedman would provide development advisory services to support a two-stage developer
solicitation process: a request for qualifications (RFQ), followed by requests for proposals (RFP) from
a shortlist of qualified developers. Key components of the scope include:
• Pre-Marketing Support: Coordinating and participating in up to five virtual interviews with
restaurant operators, hospitality groups, and commercial developers to gauge interest in the site
and understand their requirements for developing and operating there.
• Site Readiness Support: Requesting, reviewing, and compiling due diligence documents (such
as title, ALTA survey, and NFR letter) and clarifying key development parameters, including
allowable uses, height and bulk, ground coverage, and on-site and off-site parking strategies
(including valet service).
• RFQ/P Preparation: Preparing the RFQ/P document, including the site and opportunity
description, development requirements and guidelines, submittal requirements, and selection
criteria, with up to two rounds of review with Village staff before publication.
• RFQ/P Distribution Support: Researching developers and restaurant groups well suited to the
site, supplementing that research with Village contacts, and distributing the RFQ/P and due
diligence materials by email and on the Village website. Because the project involves licensed
activity, Caren Kay, a Senior Vice President with SB Friedman and a licensed Illinois real estate
broker, would advise on the project.
• RFQ Response Review and Evaluation: Reviewing and summarizing developer submittals
(budgeted for up to five responses) to assist the Village in selecting a shortlist.
• RFP Response Review and Evaluation: Evaluating detailed proposals from up to three
shortlisted developers, compiling a comparative matrix covering offer of land, alignment with the
Village’s vision, type of commercial tenants, and certainty of tenant interest; participating in three
coordination meetings with Village staff and representative Trustees; and presenting the process
and recommended developer selection to the Village Council.
• Ongoing Communications: Up to six additional coordination calls and/or meetings with staff
and elected officials.
SB Friedman identified negotiation support as a potential additional service once a preferred developer
is selected, including analytical and negotiation support related to land disposition, the use and
structure of public assistance, and a term sheet and redevelopment agreement. Because the scope
and fee for those services cannot be predicted without knowing the details of a transaction, they are

Page 67 of 110

not included in the proposed contract and would be provided on an as-needed hourly basis only with
separate authorization.
FEE AND BUDGET CONSIDERATIONS
SB Friedman’s fees are based on time required at its 2026 hourly billing rates (Partner $460, Senior
Vice President $440, Project Manager $285, and Associate $225), which are in effect through
December 31, 2026. The proposed not-to-exceed amount of $79,890 consists of $79,290 in
professional fees (approximately 271 hours) and $600 in reimbursable expenses and travel. SB
Friedman may not exceed this amount without the Village’s prior authorization. Invoices are rendered
no more often than monthly and are payable within 30 days. Given that the amount is over $50,000,
Village Council authorization is required.
Estimated Fees by Task
Task

Est. Hours

1 Pre-Marketing Support
2 Site Readiness Support
3 RFQ/P Preparation
4 RFQ/P Distribution Support
5 RFQ Response Review and Evaluation
6 RFP Response Review and Evaluation
7 Ongoing Communications

13
18
58
18
58
72
34

Est. Professional
Fees
$4,580
$5,310
$16,440
$5,310
$16,320
$19,710
$11,620

Total professional fees

271

$79,290

Reimbursable expenses and travel

$600

Total not-to-exceed amount
$79,890
Task fees are calculated from the hours and hourly rates in SB Friedman’s proposal.
Funding for this contract is anticipated from the Business District Revitalization Fund, account
420.15.01-620.
NEXT STEPS
If the Resolution is approved, staff and SB Friedman would define a detailed work plan. SB Friedman’s
proposed approach is as follows:
1. Conduct pre-marketing interviews to gauge developer and operator interest in Concept 4
and identify requirements for developing and operating at the site, consistent with the
Council’s October 13 direction;
2. Compile due diligence materials and clarify key development parameters so that there is
a clear path forward for the private sector; and
3. Prepare the RFQ/P for staff review and distribute it to the developers and restaurant
groups identified through the pre-marketing effort.
RECOMMENDATION:
Staff recommends that the Village Council adopt Resolution No. R-82-2026, Waiving Bidding and
Awarding a Contract to SB Friedman Development Advisors, LLC for Developer Solicitation Services,
in an amount not to exceed $79,890.
Page 68 of 110

ATTACHMENTS:
1.
Attachment 1 - Resolution No. R-82-2026: Awarding a Contract to SB Friedman Development
Advisors, LLC for Developer Solicitation Services
2.
Attachment 2 - SB Friedman Development Advisors, LLC Proposal for Developer Solicitation
Services

Page 69 of 110

ATTACHMENT 1
RESOLUTION NO. R-82-2026
A RESOLUTION WAIVING BIDDING AND AWARDING A CONTRACT TO
SB FRIEDMAN DEVELOPMENT ADVISORS, LLC FOR
DEVELOPER SOLICITATION SERVICES
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the
Village of Winnetka (“Village”) to contract with individuals, associations, and corporations in any
manner not prohibited by law or ordinance; and
WHEREAS, the Village previously entered into an agreement with SB Friedman
Development Advisors, LLC (“Consultant”) for professional services related to the development
of Village-owned property formerly occupied by the US Post Office (“Project”), which services
included review of preliminary development concepts, interviews with developers, market and
financial analysis and support of engagement with elected officials and attendance at public open
house meetings; and
WHEREAS, the Village has now identified the need for developer solicitation services
and site disposition strategy related to the Project (“Services”); and
WHEREAS, the Village has been satisfied with Consultant’s previous performance of
services related to the Project, and desires to engage Consultant for the Services; and
WHEREAS, Village staff has recommended that the Village Council (i) waive
competitive bidding pursuant to Section 4.12.010.C of the Village Code, Section IV.3.D of the
Village's Purchasing Manual, and the Village’s home rule authority; and (ii) award a contract to
Consultant for the Services for a total amount not to exceed $79,890 (“Contract”); and
WHEREAS, pursuant to Section 4.12.010.C of the Village Code and Section IV.3.D of
the Village's Purchasing Manual, the Village Council has determined that it is in the best interests
of the Village to waive competitive bidding and approve the Contract with Consultant;
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Village of Winnetka,
Cook County, Illinois, as follows:
SECTION 1: RECITALS. The Village Council hereby adopts the foregoing recitals as
its findings, as if fully set forth herein.
SECTION 2: WAIVER OF COMPETITIVE BIDDING.
Pursuant to Section
4.12.010.C of the Village Code, Section IV.3.D of the Village’s Purchasing Manual, and the
Village’s home rule authority, the Village Council waives the requirement of competitive bidding
for the procurement of the Services.
SECTION 3: APPROVAL OF CONTRACT. The Village Council approves the
Contract in substantially the form attached to this Resolution as Exhibit A and in a final form
approved by the Village Attorney.

November 5, 2026

R-82-2026
Page 70 of 110

SECTION 4: AUTHORIZATION TO EXECUTE CONTRACT. The Village Council
hereby authorizes and directs the Village President and the Village Clerk to execute and attest,
respectively, on behalf of the Village, the final Contract after receipt by the Village Manager of
two executed copies of the final Contract from the Consultant; provided, however, that if the
Village Manager does not receive two executed copies of the final Contract from the Consultant
within 60 days after the date of adoption of this Resolution, then this authority to execute and seal
the final Contract between the Village and the Consultant will, at the option of the Village Council,
be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval by the vote of two-thirds of the Trustees
ADOPTED this 5th day of November, 2026, pursuant to the following roll call vote:
AYES:
____________________________________________________________
NAYS:
____________________________________________________________
ABSENT:
____________________________________________________________
ABSTAIN: ____________________________________________________________
Signed
____________________________________
Village President
Countersigned:
_______________________________________
Village Clerk

November 5, 2026

R-82-2026
Page 71 of 110

Exhibit A

November 5, 2026

R-82-2026
Page 72 of 110

FIFTH AMENDMENT TO
PROFEESSIONAL SERVICES AGREEMENT
THIS FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES
5th
November
AGREEMENT ("Amendment"), dated as of this ____
day of ______________,
2026,
(“Effective Date”), is by and between the VILLAGE OF WINNETKA, an Illinois home rule
municipal corporation (“Village”), and SAFEBUILT ILLINOIS, LLC, an Illinois limited
liability company (“Consultant”).
NOW THEREFORE, in consideration of the recitals, mutual covenants, and agreements
set forth herein and other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the parties do hereby mutually agree as follows:
SECTION 1. RECITALS.
A.
The Village and Consultant entered into that certain December 31, 2018,
Professional Services Agreement (“Agreement”) for Consultant to provide the Village inspection
and plan review services (“Services”), which Services are more fully described in the Agreement.
B.

The Initial Term of the Agreement ended on December 31, 2020.

C.
The Village reserved itself the right in the Agreement to extend the term of the
Agreement for three additional one-year periods (“Extension Terms”).
D.
The Village and Consultant entered into a First Amendment to the Agreement dated
November 17, 2020, (“First Amendment”), pursuant to which the Village and Consultant agreed
to extend the term of the Agreement for the first Extension Term and to set forth the prices for the
Services during the first Extension Term.
E.
The Village and Consultant entered into a Second Amendment to the Agreement
dated November 3, 2021, (“Second Amendment”), pursuant to which the Village and Consultant
agreed to extend the term of the Agreement for the second Extension Term and to set forth the
prices for the Services during the second Extension Term.
F.
The Village and Consultant entered into a Third Amendment to the Agreement
dated November 15, 2022, (“Third Amendment”), pursuant to which the Village and Consultant
agreed to extend the term of the Agreement for the third Extension Term and to set forth the prices
for the Services during the third Extension Term.
G.
The Village and Consultant entered into a Fourth Amendment to the Agreement
dated October 17, 2023, (“Fourth Amendment”), pursuant to which the Village and Consultant
agreed to amend various provisions of the Agreement including amending the term of the
Agreement to establish an updated three-year term, with two, one-year extension options
(“Amended Term”).
H.
Consultant has provided the Village satisfactory Services during the Initial Term,
Extension Terms and the Amended Term.

4899-6342-8827, v. 1

-1Page 73 of 110

I.
Consultant and the Village desire to renew the Agreement for an additional year
and amend the Fee Schedule.
SECTION 2. DEFINITIONS; RULES OF CONSTRUCTION.
A.
Definitions. All capitalized words and phrases used throughout this Amendment
have the meanings set forth in the various provisions of this Amendment. If a word or phrase is
not specifically defined in this Amendment, it has the same meaning as in the Agreement.
B.
Rules of Construction. Except as specifically provided in this Amendment, all
terms, provisions and requirements contained in the Agreement remain unchanged and in full force
and effect. In the event of a conflict between the text of the Agreement and the text of this
Amendment, the text of this Amendment controls.
SECTION 3. EXTENSION OF TERM.
Pursuant to Section 2.D of the Agreement, the Village and Consultant hereby agree that
the term of the Agreement is hereby extended for a renewal term to begin on January 1, 2027 and
end on December 31, 2027 (“Renewal Term”), during which Renewal Term Consultant shall
diligently and continuously prosecute the Services.
SECTION 4. FEES.
Exhibit E, entitled “Fee Schedule” of the Agreement is hereby repealed and replaced in
its entirety with the following:
Category

Building Inspections
Electrical Inspections
Plumbing Inspections
Building Plan Review
Electric Plan Review
Plumbing Plan Review
Emergency Inspections
Structural Engineering
Code Enforcement
Principal Planner
Planning Manager
Senior Planner
Associate Planner
Assistant Planner
Planning Technician
Health Inspections
Civil Engineering

4899-6342-8827, v. 1

New Rate 2027

$95.00
$95.00
$95.00
$96.32
$96.32
$96.32
$130.14
$143.14
$71.57
$208.43
$191.06
$173.69
$144.74
$104.21
$86.84
$121.13
$163.11

-2Page 74 of 110

SECTION 5. COUNTERPARTS.
To facilitate execution of this Amendment, this Amendment may be executed in multiple
counterparts, each of which, when assembled to include an original signature for each party
contemplated to sign this Amendment, will constitute a complete and fully executed original. All
such fully executed original counterparts will collectively constitute a single agreement. Each
counterpart may be delivered by pdf transmission.
IN WITNESS WHEREOF, the parties have hereunder set their hands and seals as of the
Execution Date first above written.

VILLAGE OF WINNETKA

SAFEBUILT ILLINOIS, LLC

By:
Its:

By:
Its: Chief Operating Officer

4899-6342-8827, v. 1

-3Page 75 of 110

Proposal for Developer Solicitation Services
10.28.2026
The Post Office Site

ATTACHMENT 2

Ms. Kristin Kazenas
Village Manager
510 Green Bay Road
2nd Floor
Winnetka, IL 60093

Per our recent discussion, SB Friedman Development Advisors, LLC (“SB Friedman”) is
pleased to support the Village of Winnetka (the “Village”) on matters related to
developer solicitation and site redevelopment strategy for the former Post Office site
(the “Site”). SB Friedman requests fee authorization to provide development advisory
services (“DAS”) to the Village on an hourly basis related to the planned efforts to solicit
development proposals for the Site. We understand that Village has prepared requests
for qualifications and proposals (“RFQ/P”) documents in the past, and we propose to
support the Village on an as-needed basis in marketing the Site and reviewing
applications.
Key areas of work could include:
•

Pre-Marketing Support - Coordinating and participating in up to five (5) virtual
interviews with restaurant operators, hospitality groups and commercial
developers to gauge interest in the Site and determine specific requirements
they may have in developing and operating here.

•

Site Readiness Support - Assisting the Village in making the Site development
ready by requesting, reviewing and compiling due diligence documents (e.g.,
property title, ALTA survey, NFR letter, etc.) to share with the development
community. We want to ensure that when the Site is brought to market, there is
a clear path forward for the private sector to execute on development. Key
components such as allowable uses, maximum height/bulk, ground coverage,
on-site and offsite parking strategies (including valet service) for the
development and other key parameters should be clarified to minimize
uncertainty and articulate a clear vision for the Site.

•

RFQ/P Preparation - Preparing the RFQ/P document for a two -stage
developer solicitation process for the Site. Stage one would involve submittal of
developer qualifications and experience. Following the evaluation of developer
qualifications, a shortlist of developers would be invited to submit detailed
proposals including design concepts, tenant interest and provide an offer on
the land. Components of an RFQ/P typically include:
o Description of the site and development opportunity,
o D evelopment requirements and guidelines,
o Outline of submittal requirements, and
o Selection criteria.
We assume up to two (2) rounds of review with Village staff prior to publication.

•

RFQ/P Distribution Support - Building on the pre-marketing work, we will
research restaurant operators, hospitality groups and commercial developers
who may be well-suited to delivering Village goals for the Site. We will also
supplement our research with contacts that the Village has available to ensure
that the RFQ/P document is

1

Page 76 of 110

Village of Winnetka | Developer Solicitation Services

seen by as many relevant parties as possible. We will work with the Village to distribute the RFQ/P document
and associated due diligence material via email and have it available on the Village website. Caren Kay is a
Senior Vice President with the firm and a licensed real estate broker in Illinois. Since this project involves
licensed activity, we will involve Caren as an advisor on the project.
•

RFQ Response Review and Evaluation - We can conduct a review of developer submittals and summarize
key aspects of each response to assist the Village in evaluating submittals and select a short list of qualified
developers to request proposals from. We assume up to five (5) responses to RFQ for budgeting purposes.

•

RFP Response Review and Evaluation - We anticipate that a short list of up to three (3) developers
deemed qualified by the Village will be offered the opportunity to make detailed development proposals for
the Site. We will evaluate the proposals from the developers and compile key points including offer of land,
alignment with Village vision, type of commercial tenants and certainty of tenant interest , into a comparative
matrix. We anticipate three (3) coordination meetings with Village staff and representative trustees to
evaluate development proposals. We will also be available for a presentation to Village Board outlining the
process and recommended developer selection.

•

Ongoing Communications - Throughout the process we anticipate engaging with staff and elected officials
in up to six (6) additional coordination calls and/or in-person meetings to those listed above.

•

(Potential Additional Service) Support Negotiation Process - Once a preferred developer has been
selected, for addition fee, we are available to assist the Village with analytical and negotiation support
regarding potential land disposition (including consideration for both fee simple sale and ground lease
options) and potential use and structure of public assistance. Services may include negotiating a business
transaction, term sheet and redevelopment agreement with the preferred developer. The precise scope and
fee related to these services are difficult to predict with accuracy without knowing the details of a potential
transaction. Depending on the developer proposal, additional analysis of public assistance terms and
discussions with private property owners may be needed. We suggest that this engagement would be on an
as needed hourly time and materials basis.

Professional Fees
We will work with the Village to define specific work plans in ways that are most useful to staff and elected officials.
Given the numerous potential paths this project may go down we must charge hourly for our time. Initially, our
professional fees for these services will be based on the time required at our current billing rates and will not exceed
$79,890 without your prior authorization.
TASK

1

TOTAL

Pre-Marketing Support

Partner

Senior Vice
President

Project
Manager

Associate

$460

$440

$285

$225

5

8

2 Site Readiness Support

2

2

6

8

3 RFQ/P Preparation

8

2

18

30

4 RFQ/P Distribution Support

2

2

6

8

5 RFQ Respone Review and Evaluation

8

2

16

32
42

6 RFP Respone Review and Evaluation

8

2

20

7 Ongoing Communications

12

2

12

8

Developer Solicitation Hours

45

12

86

128

$20,700

$5,280

$24,510

$28,800

Dveloper Solicitation Professional Fees

$79,290

Reimbursable Expenses and Travel

$600

Total Developer Solicitation Fee

$79,890

2

SB Friedman

Page 77 of 110

Page 78 of 110

Village of Winnetka | Developer Solicitation Services

Conditions and Limitations
1. Our reports, memoranda, financial analyses, the RFQ/P and other documents (“the documents”) will be based on
estimates, assumptions and other information developed from research of the market, knowledge of the industry
and meetings during which we will obtain certain information. The sources of information and bases of the estimates
and assumptions will be stated in the documents. Some assumptions inevitably will not materialize, and
unanticipated events and circumstances may occur; therefore, actual results achieved during the period covered by
our analysis will necessarily vary from those described in the documents and the variations may be material.
2. The terms of this engagement are such that we have no obligation to revise the documents to reflect events or
conditions which occur subsequent to the date of the deliverable. These events or conditions include, without
limitation, economic growth trends, governmental actions, additional competitive developments, interest rates and
other market factors. However, we will be available to discuss the necessity for revision in view of changes in the
economic or market factors affecting the proposed project.
3. Our documents will be intended solely for your information; for use in attracting developers; and for submission to
lending institutions, joint venture partners, and institutional investors and should not be relied upon by any other
person, firm or corporation or for any other purposes. The documents may not be quoted in any offering circular or
registration statement, appraisal, sales brochure, prospectus, loan agreement; or any document intended for use in
obtaining funds from individual investors, except as stated below.
4. Should the Village wish to include or refer to a document in the official statement or other disclosures in support
of a bond issue, it may do so by referencing our firm in connection with such information and either by (a) obtaining
our consent, which consent may be subject to the review and updating of information as we may reasonably require
and for which additional compensation shall be due to us as provided in Section 6 below or (b) including an express
disclaimer in substantially the following form: ‘The aforementioned information prepared by SB Friedman
Development Advisors was prepared solely for the benefit of the Village. Neither the Village nor SB Friedman
Development Advisors warrants the accuracy of such information, and no person other than the Village shall be
entitled to rely on such information, nor shall any party have any rights or claims against SB Friedman Development
Advisors for any reliance on such information or any liabilities or outcomes resulting therefrom.’
5. Our documents may include language reasonably restricting the use of the documents by a developer. The
Village’s sole responsibility in this regard is that it will not delete such language. That language may include the
following:
“Should a developer wish to indicate in an offering memorandum, prospectus or similar document seeking to raise
funds from individual investors that our firm prepared market and/or financial feasibility analyses regarding this
project, the following statement may be used:
‘In preparing its development plans and projections, the developer (or sponsor) conducted research and analysis,
consulted various sources and obtained studies from third parties including SB Friedman Development Advisors.
The information, estimates and projections contained in this prospectus are the conclusions of the developer (or
sponsor) after consideration of the various sources noted. The developer (or sponsor) alone is responsible for these
conclusions.’
To obtain our permission to include this statement in a prospectus we must be permitted to review the offering
materials including without limitation the identity and backgrounds of all principals, the description of the project, the
market and financial projections utilized, and the text of the materials. In no case does this permission include or
imply the right of the developer to specifically cite the conclusions or recommendations of our report in such a
document.”

SB Friedman

4

Page 79 of 110

Village of Winnetka | Developer Solicitation Services

6. We will be compensated by any other third-party wishing to cite our findings or use our documents at our
standard hourly rates for the time required to conduct appropriate reviews, studies and such other work necessary to
update the work resulting from this engagement. No said third-party can make such use of our work product without
our prior consent.
We will be compensated by the Village at our standard hourly rate for any additional work outside the scope and
budget of this engagement, provided that we first notify the Village in writing and, before undertaking such additional
work, mutually determine that such work is not within the scope and budget of this engagement. Such additional
work shall include work related to securing our consent (including the time required to conduct appropriate reviews
and update studies) pursuant to above.
7. We acknowledge that upon submission to the Village of Winnetka, the documents may become public documents
within the meaning of the freedom of information act. Nothing in these limitations is intended to block the disclosure
of documents under such act.

SB Friedman

5

Page 80 of 110

Agenda Item Executive Summary
TITLE:

Hubbard Woods Streetscape Project Update

PRESENTER:

Obaid Khalid

AGENDA DATE:

November 5, 2026

CONSENT:

No

ITEM TYPE:

Old Business

ITEM HISTORY:
• 9-19-2023: Village Council approved R-90-2023, approving an agreement with Teska
Associates, Inc. for professional services to prepare Streetscape Concept Plans for the Hubbard
Woods Business District.
• 6-11-2024: Village Council was presented with two streetscape concepts for improvements to
the Hubbard Woods Business District, incorporating community input on the proposed design
approaches.
• 10-15-2024: Village Council approved R-76-2024, approving an agreement with Gewalt
Hamilton Associates, Inc. for the Hubbard Woods Streetscape – Phase I Engineering Study.
• 3-11-2025: Village Council was presented with streetscape design options and a status update
on the Phase I Engineering Study, including findings related to traffic impacts and parking.
• 6-15-2026: Village staff and Gewalt Hamilton Associates held an open house meeting to present
the preliminary roadway improvement exhibits and provide residents and business owners an
opportunity to review the proposed improvements and provide feedback.
EXECUTIVE SUMMARY:
At the November 5, 2026, Village Council meeting, Village staff and representatives from Gewalt
Hamilton Associates, Inc. (GHA) will present an update on the Hubbard Woods Streetscape Project,
including the substantially completed Phase I Engineering Report, updated preliminary construction
cost estimate, and recommended next steps for advancing the project.
The presentation will focus on the following:
1. Phase I Engineering Report: An overview of the engineering study findings, including traffic and
parking analyses, crash data, preliminary roadway and intersection improvements, drainage
considerations, and the preferred streetscape concept. The presentation will also summarize public
engagement efforts, including the June 15, 2026, public information meeting, and provide an update
on the remaining steps for obtaining final Illinois Department of Transportation (IDOT) acceptance.
Page 81 of 110

2. Preliminary Construction Cost Estimate: An overview of the updated preliminary construction cost
estimate as part of the Phase 1 Study, based on 2026 construction costs, which includes roadway
reconstruction, water main replacement, and proposed streetscape improvements.
3. Next Steps: Discussion of advancing the project into Phase II Design Engineering to prepare detailed
construction plans and specifications, refine construction costs, and obtain necessary permits and
agency approvals. Staff will also discuss initiating formal negotiations with IDOT regarding the potential
jurisdictional transfer of Green Bay Road between Tower Road and Scott Avenue, including associated
maintenance responsibilities and potential financial contributions.
At the end of the presentation, staff will seek direction from the Village Council on next steps to continue
advancing the project toward final design and construction.
For further details regarding the Hubbard Woods Streetscape Project, please refer to the attached
Agenda Report.
RECOMMENDATION:
Staff requests comments and direction from the Village Council regarding the Phase I Engineering
Study findings, preliminary construction cost estimate, and proposed next steps for the Hubbard
Woods Streetscape Project.
Specifically, staff seeks Council direction to:
• Proceed with preparing and negotiating a professional services agreement for Phase II Design
Engineering, and bring it back to the Village Council for consideration and approval.
• Initiate discussions and negotiations with IDOT regarding the potential jurisdictional transfer of
Green Bay Road between Tower Road and Scott Avenue, including associated maintenance
responsibilities and potential financial contributions.
ATTACHMENTS:
1.
Agenda Report: Hubbard Woods Streetscape - Phase 1 Report Update

Page 82 of 110

Agenda Report
Subject:

Hubbard Woods Streetscape – Phase 1 Engineering Report
Update

Prepared By: James J. Bernahl, Director of Engineering/Village Engineer
Obaid Khalid, Assistant Village Engineer
Date:

November 5, 2026

INTRODUCTION
At the November 5, 2026, Village Council meeting, Village staff and representatives
from Gewalt Hamilton Associates, Inc. (GHA) will present an update on the Hubbard
Woods Streetscape Project, including the substantially completed Phase I Engineering
Report, preliminary construction cost estimate, and anticipated next steps for
advancing the project.
At the conclusion of the presentation, staff will seek direction from the Village Council
on these next steps to continue advancing the project's Phase II design.
BACKGROUND
The Hubbard Woods Streetscape Project was initially identified in the Winnetka
Downtown Master Plan and further advanced through the Downtown Streetscape &
Signage Master Plan. The project aims to improve pedestrian safety and accessibility,
traffic circulation, and the overall streetscape within the Hubbard Woods Business
District, consistent with improvements previously completed in the Elm Street Business
District.
The project area generally extends along Green Bay Road from Tower Road north to
Scott Avenue. Green Bay Road is currently under the jurisdiction of the Illinois
Department of Transportation (IDOT).
In September 2023, the Village Council approved an agreement with Teska Associates
to prepare a streetscape concept plan. Through community outreach, business
surveys, and public meetings, Teska developed alternative streetscape concepts
incorporating pedestrian bump-outs, enhanced crossings, landscaping, and traffic
circulation improvements.
At the June 11, 2024, Village Council Study Session, Council members expressed a
preference for the concept incorporating pedestrian bump-outs along Green Bay Road
and requested additional traffic and parking analyses before finalizing the preferred
concept.

1

Page 83 of 110

In October 2024, the Village Council approved an agreement with GHA to complete
the Phase I Engineering Study. The initial phase focused on evaluating the proposed
streetscape concepts and their potential impacts on traffic circulation, parking, and
pedestrian movements, particularly around Hubbard Woods Park.
At the March 11, 2025, Village Council Study Session, GHA presented the findings of
the traffic and parking study. Based on Council feedback, the project advanced with
the preferred streetscape concept, including maintaining the existing counterclockwise
traffic circulation around Hubbard Woods Park, evaluating a four-way stop at Merrill
Street and Green Bay Road, and further studying safety improvements at the Tower
Road and Green Bay Road intersection.
PHASE I ENGINEERING STUDY – STATUS UPDATE
Since the March 2025 Council Study Session, GHA has continued advancing the
Phase I Engineering Study based on the preferred streetscape concept.
The second part of the Phase I study included the following major engineering tasks:
•
•
•
•
•
•

Topographic and right-of-way surveys
Traffic and crash analyses
Environmental study
Preliminary drainage analysis
Final Intersection Design Study
Preliminary roadway improvement exhibits and construction cost estimate

On June 15, 2026, Village staff and GHA held a public information meeting to present
the preliminary roadway improvement exhibits, including proposed roadway
configurations, traffic data, and crash analyses. Residents and business owners had
an opportunity to review the proposed design and provide comments. The public
meeting materials and comment response document are available on the Village's
website.
GHA has substantially completed the Phase I Engineering Study, and the report is
currently in the final IDOT review and acceptance process. The completed study
establishes the engineering framework for advancing the proposed improvements into
Phase II Design Engineering.
During the November 5 meeting, GHA will provide an overview of the study findings,
recommended improvements, and remaining steps for obtaining final IDOT
acceptance.

2

Page 84 of 110

PRELIMINARY CONSTRUCTION COST ESTIMATE
As part of the Phase I Engineering Study, GHA prepared an updated preliminary
construction cost estimate of approximately $15 million (estimate based on 2026
construction costs), which includes the proposed streetscape improvements, roadway
reconstruction, and water main replacement.
The updated estimate provides a more comprehensive understanding of the
anticipated project construction costs and will serve as the basis for evaluating
potential funding sources and developing the project's implementation strategy.
The project is anticipated to require funding from multiple sources, which may include
potential IDOT financial contributions associated with the jurisdictional transfer, STP
funding (if granted), the Village Water Fund, and the Business District Revitalization
Fund.
The preliminary construction cost estimate will be further refined during Phase II
Design Engineering as detailed construction plans and specifications are developed.
NEXT STEPS
With the Phase I Engineering Study substantially complete, staff has identified the
following major steps to advance the Hubbard Woods Streetscape Project.
1. Proceed with Phase II Design Engineering
The next phase of the project is Phase II Design Engineering, which includes preparing
detailed construction plans and specifications, updating cost estimates, and obtaining
the necessary permits and agency approvals.
Advancing Phase II Design Engineering will allow the Village to further refine the
proposed streetscape and roadway improvements, address engineering requirements,
and prepare the construction plans and project specifications for construction.
With direction from the Village Council, staff will begin preparing and negotiating a
professional services agreement with GHA for Phase II Design Engineering and return
to the Council for consideration and approval of the agreement.
2. Initiate Negotiations with IDOT Regarding Jurisdictional Transfer
As previously discussed with the Village Council, the proposed streetscape
improvements include modifications to Green Bay Road, which is currently under IDOT
jurisdiction.

3

Page 85 of 110

In August 2024, Village representatives met with IDOT to discuss the proposed
improvements, the potential jurisdictional transfer of Green Bay Road between Tower
Road and Scott Avenue, and associated engineering and funding requirements.
With the Phase I Engineering Study nearing final IDOT acceptance, staff recommends
moving forward with the process of initiating formal negotiations with IDOT regarding
the potential jurisdictional transfer.
These discussions will include roadway ownership, potential financial contributions
from IDOT, and other terms associated with transferring jurisdiction of the roadway to
the Village.
Staff anticipates coordinating these discussions with the advancement of Phase II
Design Engineering. Any proposed jurisdictional transfer agreement will be presented
to the Village Council for consideration and approval.
Recommendation
Staff requests comments and direction from the Village Council regarding the Phase I
Engineering Study findings, preliminary construction cost estimate, and proposed next
steps for the Hubbard Woods Streetscape Project.
Specifically, staff seeks Council direction to:
1. Proceed with preparing and negotiating a professional services agreement for
Phase II Design Engineering, and bring it back to the Village Council for
consideration and approval.
2. Initiate discussions and negotiations with IDOT regarding the potential
jurisdictional transfer of Green Bay Road between Tower Road and Scott
Avenue, including associated maintenance responsibilities and potential
financial contributions.
With direction from the Village Council, staff will continue advancing the project and
provide future updates regarding the Phase II Design Engineering agreement, IDOT
jurisdictional transfer negotiations, and project funding strategy.

4

Page 86 of 110

Agenda Item Executive Summary
TITLE:

Steep Slope Permit Appeal - 1207 White Bridge Lane

PRESENTER:

James Bernahl

AGENDA DATE:

November 5, 2026

CONSENT:

No

ITEM TYPE:

New Business

ITEM HISTORY:
None.
EXECUTIVE SUMMARY:
At the November 5, 2026 Village Council meeting, Mr. Rehan Aslam will present an appeal to the
Village Council after a determination from the Village Engineer and the Village Manager that
unpermitted work in the steep slope area at 1207 White Bridge is subject to the Village’s steep slope
requirements (see the Agenda Report in Attachment 1 for more detailed information and photographs.)
This will be the first appeal heard by the Village Council as outlined in the Village Code Section
17.82.090 (Attachment 2.) The Village Council will consider "whether the determination of the Director
in applying the steep slope regulations imposes an unreasonable and undue economic hardship that
materially limits the property owner from making reasonable use of such owner's property or otherwise
imposes requirements which are unreasonably burdensome to the property owner given the benefits
thereof to the Village."
Background
On June 3, 2026, Engineering and Forestry staff confirmed unpermitted work within the steep slope
area at 1207 White Bridge, including earth excavation, path clearing, vegetation removal, and a
switchback path toward Lake Michigan. Community Development subsequently issued a stop work
order. Staff met with Mr. Aslam on June 4 to explain the steep slope ordinance, permit requirements,
and tree protection requirements. Mr. Aslam stated that the work was intended to create access to
retrieve a fallen tree. On June 17, staff met with Mr. Aslam and consultant Dan Creaney to review
permit requirements and next steps. Staff also identified a large maple jeopardized by retaining wall
construction and discussed replacement planting and deposit requirements for tree removals.
On August 5, Mr. Aslam emailed the Village Manager, requesting an appeal to the Village Council. At
an August 10 meeting with Engineering Department staff, Mr. Aslam confirmed that he had retained
Greengard as his engineering consultant. Staff explained that the next step was a coordinated kickoff
meeting with Engineering, Community Development, Mr. Aslam, and his design engineer.
Page 87 of 110

On August 12, Village Manager Kazenas emailed Mr. Aslam explaining that pursuant to Section
17.82.090 of the Village Code (Attachment 2), any determination of the Director of Engineering
regarding the Village's steep slope requirements may be appealed by the applicant to the Village
Manager by filing a request for review in writing within 35 days after the Director files his determination.
Although the 35 day appeal period had passed, Village Manager Kazenas extended the timeline for
the appeal to August 27.
On August 25, Village Manager Kazenas received Mr. Aslam's written request to waive steep slope
requirements for the unpermitted work. On September 4, Village Manager Kazenas denied the request
to waive the steep slope requirements. On September 11, Mr. Aslam acknowledged the Village's need
to apply the steep slope regulations consistently and requested that the Village provide cost sharing
for engaging with professional engineering firms to meet these requirements. On October 23, Mr.
Aslam spoke with Village Manager Kazenas and requested an appeal to the Village Council at the
November 5 Council meeting. Mr. Aslam's letter, and subsequent correspondence with Village
Manager Kazenas are included in Attachment 3.
Appeal
Mr. Rehan Aslam is appealing to the Village Council for a waiver of the steep slope permit requirements
associated with the work at his property. If a waiver cannot be granted, he further requests that the
Village share the cost of engaging the professional engineering firms needed to complete the
construction permit requirements.
RECOMMENDATION:
The Village Council will hear Mr. Aslam’s appeal and provide direction regarding the requested permit
waivers and alternative request for engineering cost sharing. The Village Council may reverse, affirm,
or modify the determination of the Director, or remand the determination back to the Director for
further consideration, with or without instructions.
ATTACHMENTS:
1.
Agenda Report: Steep Slope Permit Appeal - 1207 White Bridge Lane
2.
Village Code Section 17 82 090
3.
Email Communication Regarding the Appeal

Page 88 of 110

Agenda Report
Subject:

Steep Slope Permit Appeal – 1207 White Bridge Lane

Prepared By: James J. Bernahl, Director of Engineering/Village Engineer
Date:

November 5, 2026

INTRODUCTION
At the November 5, 2026, Village Council meeting, Village staff will provide background
information regarding unpermitted construction activities within the regulated steep
slope area at 1207 White Bridge Lane and the property owner's subsequent request
for relief from the Village's steep slope requirements.
The report summarizes the history of the unpermitted work, staff's site inspections and
communications with the property owner, applicable permitting considerations, and the
current status of the matter.
BACKGROUND
On June 3, 2026, the Village Engineering Department was notified of potential
unpermitted construction activities within the steep slope area at 1207 White Bridge
Lane.
Engineering and Forestry staff conducted an initial site inspection and confirmed that
construction activities had occurred within the regulated steep slope area without the
required Village permits. The observed activities included earth excavation, clearing of
pathways, vegetation removal, and creation of a switchback pathway extending down
the slope toward Lake Michigan.
Following the initial inspection, the Community Development Department issued a
stop-work order to the property owner.
Since that time, Village staff from the Engineering, Forestry, and Community
Development Departments have conducted multiple meetings and communications
with the property owner to explain the applicable steep slope regulations, permitting
requirements, and necessary steps to address the unpermitted improvements.
On August 26, 2026, the Village received a written request from the property owner
seeking a waiver of the steep slope requirements associated with the previously
completed unpermitted work.

1

Page 89 of 110

HISTORY OF EVENTS AND STAFF COORDINATION
June 3, 2026 – Initial Site Inspection and Stop-Work Order
Engineering staff received notification regarding potential unpermitted work within the
steep slope area at 1207 White Bridge Lane.
Engineering and Forestry staff visited the property to conduct an initial inspection. Staff
attempted to contact the homeowner in person but received no response.
During the inspection, staff confirmed that work had been performed within the
regulated steep slope area, including:
•
•
•

Earth excavation and disturbance of the existing slope.
Clearing and removal of vegetation.
Construction of a switchback pathway extending down the slope toward Lake
Michigan.

Following the inspection, the Community Development Department issued a stop-work
order directing the property owner to cease construction activities.
The following are some pictures that were taken on June 3rd during the initial
inspection.

Switchback pathway with steep Looking down at the steep slope area from
slope zone
1207 White Bridge (the construction in the
background at the beach from the neighboring
property)

2

Page 90 of 110

Approx. 3’ deep excavation to create Disturbance and vegetation removal from the
a switchback pathway with steep existing slope
slope zone

Moving earth near existing tree

Disturbance along existing trees

June 4, 2026 – Meeting with Property Owner
The Director of Engineering and a representative from the Forestry Division met with
the property owner at the site to discuss the observed construction activities and
explain the Village's steep slope regulations and permitting requirements.
3

Page 91 of 110

During the meeting, the property owner indicated that the purpose of the work was to
establish a pathway to retrieve a large tree that had fallen on the property.
Staff explained that construction activities of this nature and extent within the regulated
steep slope area require appropriate engineering evaluation, plans, and Village
approvals before proceeding.
Staff also discussed the Village's tree protection requirements and encouraged the
property owner to engage qualified engineering and design professionals to assist with
preparing the necessary plans and permit application materials.
June 17, 2026 – Staff Meeting with Property Owner and Consultant
Representatives from the Engineering Department, Forestry Division, and Code
Enforcement met with the property owner and his consultant, Dan Creaney, to review
the applicable permit requirements and discuss the necessary steps for moving
forward.
During the site review, staff also observed that a large maple tree located near the rear
of the residence appeared to have been adversely affected by retaining wall
construction activities.
Forestry staff explained that any trees requiring removal would be subject to applicable
tree replacement requirements, including replacement plantings and associated
deposits.
The meeting provided an opportunity to further clarify the Village's requirements for
addressing the previously completed work and any proposed additional improvements.
July 1, 2026 – Additional Meeting Regarding Potential Driveway Improvements
At the property owner's request, the Assistant Village Engineer and Engineering staff
met with the homeowner to discuss potential future driveway improvements on the
property.
During the meeting, the property owner also raised concerns regarding observed
cracking in the foundation of his residence and questioned whether construction
activities at the neighboring property to the north may have contributed to the condition.
Staff did not offer an opinion regarding the cause of the reported foundation damage
and advised the property owner to consult a licensed structural engineer for an
independent evaluation.

4

Page 92 of 110

August 10, 2026 – Follow-Up Meeting with Engineering Staff
At the property owner's request, the Director of Engineering and Engineering staff met
with the homeowner at the Village Yards facility to further discuss the history of the
project and the necessary steps to address the unpermitted work.
During the meeting, the property owner provided additional clarification regarding the
circumstances leading to the construction activities, reiterating that the work originated
from a large tree falling within the steep slope area.
The homeowner also confirmed that Greengard had been retained as the engineering
consultant for the project.
Staff reviewed the next steps and engineering design requirements necessary to
advance the permitting process. Staff explained that a coordinated project kickoff
meeting involving the Engineering Department, Community Development Department,
property owner, and the owner's design engineer would be required to review the
Steep Slope Ordinance, establish design expectations, and identify the necessary
permit submittals.
The meeting also included discussion of the property owner's Freedom of Information
Act (FOIA) request concerning construction activities at the neighboring property to the
north.
August 26, 2026 – Request for Waiver of Steep Slope Requirements
The Village received written correspondence from the property owner requesting a
waiver of the Village's steep slope requirements related to the previously completed
unpermitted construction activities.
The request was submitted following multiple meetings and discussions with Village
staff regarding the applicable regulatory requirements and procedures for addressing
the work.
CURRENT STATUS
Since the initial discovery of the unpermitted construction activities, staff from the
Engineering, Forestry, and Community Development Departments have continued
communicating and coordinating with the property owner regarding the steps
necessary to address the improvements within the regulated steep slope area.
To date, Village staff have explained the applicable ordinance requirements, identified
the need for professional engineering involvement, and outlined the process for
submitting the necessary plans and permit application materials.

5

Page 93 of 110

The Engineering and Community Development Departments are currently awaiting
coordination from the property owner and his engineering design team to schedule a
joint kickoff meeting to review the project scope, applicable steep slope requirements,
and necessary engineering documentation.
Based on staff's observations, no additional construction activities have occurred within
the regulated steep slope area following issuance of the stop-work order.

6

Page 94 of 110

Village Code Section 17.82.090 - Appeals of Director's Decisions
A. Any determination of the Director under this Chapter may be appealed by the applicant
to the Village Manager by filing a request for review in writing within 35 days after the
Director issues his or her determination. Any decision of the Village Manager will be in
writing and may be further appealed by the applicant to the Village Council by filing a
request for review in writing within 35 days after the issuance of the Village Manager's
decision. The decision of the Village Council will be final.
B. In reviewing the determination of the Director, the Village Manager or the Village Council
(as the case may be) will consider only whether the determination of the Director in
applying the regulations of this Chapter imposes an unreasonable and undue economic
hardship that materially limits the property owner from making reasonable use of such
owner's property or otherwise imposes requirements which are unreasonably burdensome
to the property owner given the benefits thereof to the Village. After receiving written
submittals from the property owner and the Director (and after a hearing if the Village
Manager or Village Council determines that such a hearing will be instructive), a decision
on such appeal must be issued in writing no more than 60 days after the delivery of the final
submittal by the applicant or Director or after the close of the hearing, whichever is later.
C. In considering an appeal under this section, the Village Manager or Village Council may
reverse, affirm, or modify the determination of the Director, or remand the determination
back to the Director for further consideration, with or without instructions.
D. The Village Manager or Village Council may issue further procedural rules governing
appeals under this section.
(MC-01-2024 § 2, Added, 02/06/2024)

Page 95 of 110

From: Kristin Kazenas
Sent: Friday, October 23, 2026 8:19 AM
To: 'Ray Hahn' <[email protected]>
Cc: James Bernahl <[email protected]>; Hannah Lipman
<[email protected]>
Subject: RE: 1207 Whitebridge Hill Rd - Bluff Permit Appeal

Dear Rehan,

As we discussed, the Village Council will hear your appeal at the Council meeting on
Thursday, November 5, at 7 PM located at the Village Hall-510 Green Bay Road. Please
provide any presentation materials by the end of the day on Tuesday, November 3.

If you have any questions, please contact me.

Thank you,

Kristin N. Kazenas
Village Manager
Village of Winnetka
[email protected]
847-716-3541

Page 96 of 110

From: Ray Hahn <[email protected]>
Sent: Friday, September 11, 2026 3:34 PM
To: Kristin Kazenas <[email protected]>
Cc: James Bernahl <[email protected]>; Hannah Lipman
<[email protected]>
Subject: RE: 1207 Whitebridge Hill Rd - Bluff Permit Appeal

CAUTION: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.

Dear Ms. Kazenas,

Thank you for your thoughtful and thorough review of my letter, and for taking the time
to lay out the Village's reasoning in such detail. I also appreciate your kind words
regarding my recent travel.

While I am disappointed that the Village is unable to grant relief from the Steep Slope
and lakefront requirements at this time, I understand and respect the need to apply
these regulations consistently across all lakefront properties, and I do not take that
responsibility lightly given the historic character of my home and the sensitivity of the
bluff itself.

I want to reiterate that my primary goal throughout this process has been the protection
of my home and the long-term stability of the bluff. I remain fully committed to working
collaboratively with the Engineering Department to improve the bluff stabilization aligned
with the Village's requirements. Evidence of this is the completion of a topographical
survey as suggested by the Director of Engineering. In addition to the topographical
survey, a professional Bluff Improvement Plan will be completed. As advised, these
documents are perquisites for a construction permit application.

As I had mentioned in my appeal, if the extensive permit requirements can’t be waived,
can the village provide cost sharing for engaging the various professional engineering
firms needed for completing the construction permit requirements? Again, the basis for
this request will be the Stewardship of Historical Landmark Home and a Retired Senior

Page 97 of 110

Citizen with limited Income. If you believe this request is best addressed by the Village
Council, I will file a written request under Section 17.82.090 within the 35-day period. I
want to be clear that pursuing the appeal is not in place of continued cooperation with
staff — I see the two as running in parallel, and I remain hopeful that your office will be
able to approve the funding in principle.

Thank you again for your professionalism and for the Village's willingness to work with
me toward an approvable path forward.

Sincerely,

Rehan Aslam
1207 Whitebridge Hill Road

Page 98 of 110

From: Kristin Kazenas
Sent: Friday, September 4, 2026 4:39 PM
To: Ray Hahn <[email protected]>
Cc: James Bernahl <[email protected]>; Hannah Lipman
<[email protected]>
Subject: RE: 1207 Whitebridge Hill Rd - Bluff Permit Appeal

Dear Mr. Aslam,

I hope your travel went well and that you have returned safely from your trip. Again, I am
sorry that the purpose of your travel was to visit a dying loved one and hope your visit
brought you and your loved one comfort.

Thank you for your August 25, 2026, letter requesting review and reconsideration of the
Village’s Steep Slope Ordinance requirements as they relate to work undertaken at your
property at 1207 Whitebridge Hill Road.

The Village appreciates the additional information you have provided regarding the
circumstances surrounding the work and your stated intent to stabilize the existing
retaining wall, protect your home, address erosion of the bluff, and provide access for
ongoing bluff maintenance. We also recognize and appreciate your willingness to work
with the Village and qualified professionals to address the engineering, drainage, and
safety considerations associated with the property.

In response to your request, the Village has carefully considered the information
presented in your letter and has reviewed the Director of Engineering’s determination
regarding the applicability of the Village’s Steep Slope Ordinance and associated
permitting requirements. We understand your position that the work was undertaken in
good faith for purposes of stabilization and preservation rather than as a traditional
development or expansion of the property. Nevertheless, following this additional
review, the Village is unable to approve your request for relief from the applicable
requirements at this time.

Page 99 of 110

The Village Council adopted the Steep Slope and lakefront regulations in recognition of
the unique and sensitive conditions that exist along Winnetka’s lakefront bluffs. These
regulations are intended to help preserve and protect the bluffs, minimize erosion and
instability, manage drainage impacts, and ensure that work undertaken within these
environmentally and geotechnically sensitive areas is appropriately evaluated before
construction occurs. The permitting process, including the required professional
evaluations and supporting documentation, provides the Village with the information
necessary to understand how proposed work may affect not only an individual property,
but also the surrounding bluff system and neighboring properties.

The Village understands that the work at 1207 Whitebridge Hill Road was undertaken
with the good-faith intent of protecting the residence and addressing concerns regarding
bluff stability. However, the work performed falls within an area regulated by the
Village’s Steep Slope and lakefront ordinances and was undertaken without first
obtaining the required Village approvals. As a result, regardless of the intent behind the
improvements, the work does not presently comply with the applicable Village
requirements.

An important consideration in the Village’s review is the need to administer these
regulations consistently for all lakefront property owners. The Village recognizes that
individual circumstances can vary and that property owners may undertake work they
believe is necessary to protect their homes and property. At the same time, allowing
work subject to the ordinance to proceed or remain without the required technical review
and permitting could undermine the consistent application of the regulations and the
broader protections the Village Council intended when these requirements were
adopted.

This determination is not intended to minimize the concerns you have raised regarding
your home, the existing retaining system, bluff erosion, or the historic character of the
property. Rather, the Village believes that these circumstances reinforce the importance
of having the appropriate engineering, geotechnical, drainage, and other professional
information available so that the existing conditions and proposed improvements can be
properly evaluated and an appropriate restoration plan can be developed.

Moving forward, the Village strongly encourages you and your professional consultants
to continue working closely and collaboratively with the Village’s Engineering

Page 100 of 110

Department on the development of a final restoration plan for the property. The Village
believes this represents the most productive path toward addressing the existing
conditions while ensuring that the proposed restoration efforts are consistent with the
requirements established to protect the bluff.

The Engineering Department is prepared to assist you and your consultants throughout
this process by providing guidance regarding the information and documentation
necessary for review and by identifying and addressing potential issues as the
restoration plan is developed. Continued coordination during the preparation of the plan
should help minimize unnecessary delays and allow the Engineering Department to
expedite its review and approval to the extent reasonably possible once the necessary
information has been submitted.

The Village recognizes the importance of moving this process forward in a timely
manner. Our goal is not to unnecessarily delay restoration of the property, but rather to
ensure that the proposed work is appropriately designed and evaluated so that critical
restoration efforts can begin as quickly as reasonably possible while protecting the longterm stability and integrity of the bluff.

While the Village therefore cannot approve the requested relief from the applicable
Steep Slope and lakefront requirements at this time, staff remains committed to working
collaboratively with you toward an approvable restoration plan. We believe that
continued coordination between you, your professional consultants, and the
Engineering Department provides the best opportunity to efficiently resolve the
outstanding permitting issues and advance the restoration work necessary to protect
both your property and the bluff.

We appreciate your stewardship of your property and your willingness to continue
working with the Village. Our shared objective is to protect your property while also
preserving the stability and integrity of Winnetka’s lakefront bluffs and ensuring that the
regulations established for that purpose are applied fairly and consistently throughout
the community.

Pursuant to Section 17.82.090 of the Village Code, you may appeal this decision to the
Village Council by filing a request for review in writing within 35 days of today’s date.

Page 101 of 110

Thank you,

Kristin N. Kazenas
Village Manager
Village of Winnetka
[email protected]
847-716-3541

Page 102 of 110

From: Ray Hahn <[email protected]>
Sent: Tuesday, August 25, 2026 8:50 PM
To: Kristin Kazenas <[email protected]>
Cc: James Bernahl <[email protected]>; Hannah Lipman
<[email protected]>
Subject: 1207 Whitebridge Hill Rd - Bluff Permit Appeal

CAUTION: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.

Dear Ms. Kazenas,

As you suggested, attached is my formal request letter. A picture of the current bluff
condition is also attached for your reference

I will be traveling overseas starting Aug 27th to see a dying family member and will
return on Sep 4th for any meetings.

Thank you,

Rehan Aslam
(847)691-6669

Page 103 of 110

Page 104 of 110

August 25, 2026
Ms. Kristin N. Kazenas
Village Manager
Village of Winnetka
Re: Request for Review and Appeal Pursuant to Section 17.82.090 — 1207
Whitebridge Hill Road
Dear Ms. Kazenas:
Thank you for your letter regarding my request for relief from the Village’s Steep
Slope Ordinance requirements concerning work undertaken at my property at
1207 Whitebridge Hill Road.
I am submitting this letter as my formal written request for review and appeal
pursuant to Section 17.82.090 of the Village Code, within the time period identified
in your letter. I request that you kindly review the determination of the Director of
Engineering and reconsider the requirement that the work be treated in the same
manner as ordinary development on the bluff.
My principal concern is that the purpose of the work undertaken was urgent and
twofold:
1. To immediately stabilize and strengthen the portion of the existing retaining
wall supporting soil adjacent to the foundation of the home. The purpose
was not to create a new structure, expand the property, or undertake
discretionary development. The objective was to protect the existing home
and prevent further loss or movement of supporting soil.
2. To build an access from the extended retaining wall to a walkable path to
transport soil to repair bluff erosion caused by a large uprooted tree and
bluff construction on adjacent property (1215 Whitebridge Hill Road) i.e.
Forty-foot-long steel H-piles were mechanically driven into the bluff,
causing intense vibration and soil movement in the surrounding area. In
the long term, the bench cut path is to further strengthen the bluff stability
and allow easier ongoing maintenance of bluff vegetation.
I recognize that the property is located within the bluff and steep-slope area and
that Chapter 17.82 establishes requirements for work in that area. I also recognize
the Village’s legitimate interest in ensuring that work on the bluff is properly
evaluated from an engineering, drainage, and safety standpoint.

Page 105 of 110

However, I respectfully request that the Village distinguish between ordinary
development activity and emergency stabilization/preservation work necessary to
protect an existing home.
Request for Emergency Stabilization Consideration
Respectfully, I request that the Village reconsider the determination and allow the
necessary stabilization work to proceed under an emergency repair pursuant to
Section 17.82.070(D).
The existing retaining system serves an important structural and protective
function. Further deterioration or movement could result in additional loss of soil,
increased bluff erosion, and potentially greater risk to the foundation and
structural integrity of the home.
Delaying stabilization while requiring completion of every prerequisite normally
associated with a new development permit could potentially increase the very
risk that the regulations are intended to prevent.
I am not asking the Village to disregard engineering or safety requirements. To
the contrary, I am willing to have the work evaluated and documented by qualified
professionals and to comply with reasonable conditions imposed by the Village.

Alternative Relief if a Waiver Cannot Be Granted
I am a retired senior citizen with limited financial resources. My house is my life
savings. Costly professional studies to fulfill ordinary permit requirements will
cause a significant financial hardship. I would like to request that the professional
studies for the permit be limited to what is essential for addressing emergency
stabilization, rather than treating the work as new development.
If the professional studies and assessments required for the permit cannot be
waived, I would request that the Village consider whether it can provide permit fee
relief, financial assistance, reimbursement, or other available assistance with the
following technical work necessary to satisfy the permit requirements:
•

Topographical survey;

•

Soil/geotechnical analysis;

•

Structural engineering evaluation and design of the retaining wall;

•

Bluff drainage and water-management design; and

•

Any other professional studies determined by the Village to be necessary.

Page 106 of 110

These requirements represent a substantial expense, potentially exceeding the
cost of the stabilization work itself, particularly when the purpose of the work is
preservation and protection of an existing residence rather than new
development.
Historic Landmark Consideration
I further respectfully request that the Village consider the property’s status as a
certified Historic Landmark home when evaluating the permit waiver and/or
alternative financial relief.
The preservation of the historic residence is directly related to the need to
stabilize the surrounding soil and strengthen bluff stability. Prompt stabilization
is therefore not simply a property improvement; it is a measure intended to
protect an existing historic structure.
I believe this circumstance warrants consideration of a practical solution that
allows the necessary stabilization to occur while still providing the Village with
appropriate engineering oversight and documentation.
Request for Audience with you and the Village Council
I respectfully request an opportunity to meet with you. Specifically, I ask that your
office consider the following:
1. Treating the necessary retaining-wall stabilization (extension) as
emergency repair work;
2. Waiving or modifying applicable steep-slope requirements to the extent
legally permissible;
3. Allowing necessary walkable path refinement while engineering and other
documentation is being completed, subject to appropriate Village
oversight; and
4. Providing or identifying available financial assistance, fee waivers,
reimbursement, or other funding mechanisms for the required survey, soil
analysis, structural engineering, and bluff-drainage work.
I fully appreciate the Village’s responsibility to protect the bluff, neighboring
properties, and public safety. The goal of my project is fully aligned with the same
objectives while protecting my home, a historic property, from further
deterioration.
I respectfully ask that the Village reconsider the Director of Engineering’s
determination in light of the emergency stabilization and preservation aim of the

Page 107 of 110

work, and provide a reasonable mechanism and time for addressing the
immediate structural and soil-stability concerns.
I would appreciate the opportunity to meet with you and the Village Council to
gain support for my stewardship of a Historic Landmark home recognized by the
Village of Winnetka and the State of Illinois.
Thank you for your consideration
Respectfully,
Rehan Aslam
1207 Whitebridge Hill Road
Winnetka, Illinois
847-691-6669
[email protected]

Page 108 of 110

From: Kristin Kazenas <[email protected]>
Sent: Wednesday, August 12, 2026 12:36 PM
To: Ray Hahn <[email protected]>; ContactManager
<[email protected]>
Cc: James Bernahl <[email protected]>; Hannah Lipman
<[email protected]>
Subject: RE: Agenda Item for Village Council Meeting

Dear Mr. Aslam,

I am in receipt of your letter requesting the Village Council to consider a waiver of the
Village’s Steep Slope Ordinance regulations related to the development work that you
have undertaken without a permit on your property located at 1207 Whitebridge Hill
Road.

The work on your property is within the bluff and the steep slope zone and is therefore
subject to the steep slope regulations set forth in Chapter 17.82 of the Village Code.
These regulations set forth reasonable development guidelines that require review and
approval by the Village in advance of any work to ensure that construction on the bluff
complies with the applicable regulations.

As you know, the Village’s Director of Engineering issued a stop work order on June 3,
2026, after he determined that you needed a permit to complete the work and that the
work did not comply with the Village’s steep slope regulations. Pursuant to Section
17.82.090 of the Village Code, any determination of the Director may be appealed by
the applicant to the Village Manager by filing a request for review in writing within 35
days after the Director issues his determination. Notwithstanding the 35-day timeline,
you may submit a written request for review to me on or before August 27, 2026, setting
forth the reasons for your appeal.

Thank you,

Kristin N. Kazenas
Village Manager

Page 109 of 110

Village of Winnetka
[email protected]
847-716-3541

From: Ray Hahn <[email protected]>
Sent: Wednesday, August 5, 2026 2:13 PM
To: ContactManager <[email protected]>
Subject: Agenda Item for Village Council Meeting

Some people who received this message don't often get email from
[email protected]. Learn why this is important
CAUTION: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.

Good afternoon Ms. Kristin Kazenas,

Attached is a formal request to present an appeal at a future Village Council meeting.

Regards,

Rehan Aslam
847-691-6669

Page 110 of 110