On the agenda: Pingree Grove meeting — FLOCK SAFETY (Feb 2)

MEETING NOTICE & AGENDA
Regular Meeting of the Village Board of Trustees
Monday, February 2, 2026 - 7:00 p.m.
Board Room, 2nd Floor
Village Municipal Center, 555 Reinking Road
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC COMMENTS
5. SPECIAL PRESENTATIONS
a. Proclamation Honoring 2026 Pop Warner All-American Scholars - Hampshire Youth Football
& Cheer Association
Bates 003
6. CONSENT AGENDA - All Consent Agenda items are considered to be routine in nature and may be
approved and/or accepted by one motion. If further discussion is needed, any member of the Board
may request an item be removed from the Consent Agenda and moved to Items for Separate Action.
a. Approval of Minutes from January 20, 2026, Village Board Meeting

Bates 005

b. Approval of Minutes from the Executive Sessions held on December 2, 2024, March 17, 2025,
April 7, 2025, and August 4, 2025, as reviewed during January 20, 2026, closed session Bates 009
c. Approval of Warrant List for February 2, 2026, in the Amount of $274,764.67 Bates 011
d. Consideration and Approval - Approval of Pay Application No. 3 for the 2025 MFT Road
Resurfacing Program in the amount of $74,198.83 Bates 017
7. ITEMS FOR SEPARATE ACTION
a. Consideration and Approval – A Resolution Authorizing the Release or Retention of Certain
Minutes of the Executive Sessions of the Village Board and the Destruction of
Verbatim Recordings as Permitted Under OMA Bates 033
b. Consideration and Approval – Independent Contractor Agreement with Joyce Nardulli
for Lobbying Services Bates 041
c. Consideration and Approval – An Ordinance Amending Village Code Title 2 Boards,
Commissions and Committees, Chapter 3 Community Events Committee, Sections
2-3-1 through 2-3-8 Bates 047
8. PRESIDENT’S REPORT
9. STAFF REPORTS AND DISCUSSION
a. Comprehensive Plan Update Discussion

Bates 053

001

b. Discussion on an Ordinance Implementing Snow Removal Requirements for Homeowners
Associations Bates 069
10. OLD/NEW BUSINESS
11. EXECUTIVE SESSION- 5 ILCS 120/2(c)(1) – The appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the Village and 5- ILCS 120/2(c)(2) deliberations
concerning salary schedules for one or more classes of employees.
12. ADJOURNMENT
###
LIVE STREAM: Board meetings are open to the public by in-person attendance or live-streamed online via YouTube at
https://www.youtube.com/@PingreeGroveVillage/streams. The meeting is scheduled to begin at 7:00 pm; online audio
begins after the pledge. All meeting attachments are in draft form until approved by the Board.
PUBLIC COMMENT: To provide a public comment pertaining to a current agenda item you may: 1) sign in on the public
comments sheet prior to the beginning of the meeting, or stand for acknowledged during the scheduled public comments
section of the Board meeting, or 2) submit a written public comment via email to the Village Clerk’s office at
[email protected], in advance of the Board meeting, but no later than 6:30 pm on the meeting date.
ACCESSIBILITY: This facility is wheelchair accessible, and accessible parking spaces are available. Requests for
accommodation or interpretive services must be made 72 hours prior to this meeting. Please contact the Village Clerk’s
office at (847) 464-5533 x1507 if services are needed.

02/02/2026 Board Meeting Agenda

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 2 of 2
002

Proclamation

2026-P-01

HONORING THE 2026 POP WARNER ALL-AMERICAN SCHOLARS
OF THE HAMPSHIRE YOUTH FOOTBALL & CHEER ASSOCIATION

Whereas, the Hampshire Youth Football & Cheer Association (the “Hampshire Jr. Whip-Purs”)

is a community-based youth organization serving families within the Village and surrounding
municipalities, dedicated to developing young athletes through football and cheer while emphasizing
character, teamwork, and personal responsibility; and

Whereas, Pop Warner Little Scholars, Inc. is a national youth sports organization that places a
strong emphasis on academic achievement, recognizing student-athletes who demonstrate excellence in
the classroom in addition to participation in athletics; and
Whereas, to qualify as a Pop Warner All-American Scholar, student-athletes must meet strict

academic criteria established by Pop Warner National, including maintaining a minimum 94.0 grade point
average or equivalent, verified by official school records, while actively participating in the Pop Warner
football or cheer program; and

Whereas, during the 2025 academic year, thirty-nine (39) athletes from the Hampshire Youth
Football & Cheer Association earned designation as Pop Warner All-American Scholars, representing an
exceptional commitment to balancing academic excellence with athletic participation; and
Whereas, during the 2025 academic year, four middle school athletes from the Hampshire

Youth Football & Cheer Association achieved a perfect 100.0 grade point average or equivalent Robert
Kojzarek, Andrew Brey, Caleb Fawcett and Owen Amegasse; and

Whereas, during the 2025 academic year, seven middle school athletes from the Hampshire

Youth Football & Cheer Association achieved a near-perfect 90.0 to 99.9 grade point average or
equivalent Nathaniel Blachuciak, Killien Schwarz, Tyler Guess, Reid Majcher, Roberto Hightower, Dylan
Foster, and Jaxon Riopel; and

Whereas, this achievement exemplifies the values of discipline, perseverance, and prioritizing

education - principles that strengthen not only the individual student athletes but the broader community
as a whole; and

Whereas, recognizing these young scholars reinforces the importance of placing academics

before athletics and encourages all youth within the community to strive for excellence in both education
and extracurricular pursuits;

003

Andrew Brey
Callen Diehl
Dylan Foster
Roberto Hightower
Robert Kojzarek
Leo Koutsogiannis
Reid Majcher
Samuel Oleferchik
Jackson Rahe
Owen Amegasse
Kyson Arnold
Mason Arnold
Brayden Bentley
Nathaniel Blachuciak
Aiden Culpepper
Sebastian DeLaTorre
Caleb Fawcett
Tyler Guess
Nolan LaPorte

8th Grade
Dundee Middle School
8th Grade
Hampshire Middle School
8th Grade
Dundee Middle School
8th Grade
Kenyon Woods Middle School
8th Grade
Dundee Middle School
8th Grade
Dundee Middle School
8th Grade
Hampshire Middle School
8th Grade
Hampshire Middle School
8th Grade
Dundee Middle School
7th Grade
Hampshire Middle School
7th Grade
Hampshire Middle School
7th Grade
Hampshire Middle School
7th Grade
Dundee Middle School
7th Grade
Hampshire Middle School
7th Grade
Hampshire Middle School
7th Grade
Hampshire Middle School
7th Grade
Hampshire Middle School
7th Grade
Dundee Middle School
7th Grade
Dundee Middle School

Isaac Lechuga
Drew Majcher
Kellan McCarthy
Kyle Obmalay
Myles Parker
Aaron Peralez
Leo Perez
Jaxon Riopel
Jaxson Schmidt
Collin Wagner
Jackson Land
Jack Mueller
Jimmy Niccum
Remington Simpson
Ezra Steinhable
Bennett Tiffany
Jacob White
Kaden Wright
Killien Schwarz

7th Grade
Hampshire Middle School
7th Grade
Hampshire Middle School
7th Grade
Hampshire Middle School
7th Grade
Dundee Middle School
7th Grade
Hampshire Middle School
7th Grade
Dundee Middle School
7th Grade
Dundee Middle School
7th Grade
Hampshire Middle School
7th Grade
Dundee Middle School
7th Grade
Hampshire Middle School
6th Grade
Hampshire Middle School
6th Grade
Dundee Middle School
6th Grade
Hampshire Middle School
6th Grade
Hampshire Middle School
6th Grade
Hampshire Middle School
6th Grade
Hampshire Middle School
6th Grade
Dundee Middle School
5th Grade
Genoa Elementary School
5th Grade
Grant Intermediate School

Now Therefore, Bet it Proclaimed, that I, Amber Kubiak, President of the Village of Pingree
Grove, Kane County, Illinois, on behalf of the Village, expresses its pride in these student-athletes, their
families, coaches, and volunteers, who support an environment where educational success is valued
alongside athletic development; and
In Witness Whereof, I have hereunto set my hand and caused the Seal of the Village of

Pingree Grove, Kane County, Illinois to be affixed on this 2nd day of February in the year of Two
Thousand and Twenty-Six.

Amber Kubiak, President of the Board of Trustees
Village of Pingree Grove

Laura Ortega, Clerk
Village of Pingree Grove

004

MEETING MINUTES
Regular Meeting of the Village Board of Trustees
Tuesday, January 20, 2026 - 7:00 p.m.
Board Room, 2nd Floor
Village Municipal Center, 555 Reinking Road
Meeting Recorded: https://www.youtube.com/watch?v=Q_smpN0LJZQ
1. CALL TO ORDER
President Kubiak, presiding, called the meeting to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Those in attendance recited the Pledge of Allegiance.
3. ROLL CALL
Clerk Ortega, called the roll; answering present were President Amber Kubiak and Trustees:
Adam Hagg, Luke Hall, Andrew McCurdy, Kevin Pini, Edward Tarnow, and Robert Wangles.
Also present were Andy Ferrini, Village Manager, Laura Ortega, Village Clerk, Matthew
Walters, Village Attorney, Albert Walczak, Finance Director, Pat Doherty, Public Works
Director, Nick Partipilo, Asst to Village Manager and Development Services Director, Hannah
Temes, Administrative Intern, Chris Harris, Chief of Police, and Brock Sutton, Village Engineer.
4. PUBLIC COMMENTS - none
5. CONSENT AGENDA
Trustee Hall made a motion, seconded by Trustee Pini, to approve the Consent Agenda
consisting of Meeting Minutes from the December 1, 2025 Board Meeting; the Warrant Lists
for December 15, 2025, in the amount of $794,547.47, January 5, 2026, for $2,953,358.46,
and January 20, 2026 for $462,381.02; pay applications for the WWTP project, no. 26 in the
amount of $1,234,148.89 and no. 27 in the amount of $957,043.88.
A roll call vote determined Trustees McCurdy, Hall, Tarnow, Pini, Wangles, and Hagg,
answered aye. The roll call vote passed 6-0-0.
6. ITEMS FOR SEPARATE ACTION
a. Consideration and Approval – An Ordinance Amending Village Code Section 1-5B-4,
Meetings
Administrative Intern, Hannah Temes, introduced the ordinance and provided a
summary of OMA changes under Public Act 104-0438, prohibiting Board meetings on
election day and how that may affect the Village Board meeting schedule.

005

Trustee Hall made a motion, seconded by Trustee McCurdy, to approve an ordinance
amending section 1-5B-4, meetings. A roll call vote determined Trustees: McCurdy,
Hall, Hagg, Wangles, Tarnow, and Pini, answered aye. The roll call vote passed 6-0-0.
b. Consideration and Approval – A Resolution Authorizing the Purchase of the BS&A
Financial Software Cloud Version
Finance Director Walczak provided summary of BSA cloud-based financial software as
an upgrade to the existing software utilized by the Village since 2020, indicating that
it is an essential expansion due to community growth and versatility of a cloud-based
system. Representative from BSA was available online. Board and staff discussed
initial expansion cost and the annual escalation cost to maintain. Board consented to
table for additional research on cost and other platform considerations.
Trustee Pini made a motion, seconded by Trustee Wangles, to table agenda item 6.b.
for further review. A roll call vote determined Trustees: Hagg, Pini, Wangles, Tarnow,
McCurdy, and Hall, answered aye. The roll call vote passed 6-0-0.
c. Consideration and Approval – Resolution in Support of Illinois America 250
Commemoration
Clerk Ortega introduced the resolution and indicated that the approved Illinois
America250 Commemoration logo will be used on Village materials for duration of
year and that it will also be incorporated in this year’s event themes.
Trustee Hall made a motion, seconded by Trustee Pini, to approve a resolution in
support of the Illinois America250 Commemoration. A roll call vote determined
Trustees: Tarnow, Wangles, McCurdy, Hagg, Hall, and Pini, answered aye. The roll call
vote passed 6-0-0.
d. Consideration and Approval – An Ordinance Amending Section 12-4C-3, Sewer Design,
of Chapter 4, Design Standards, Title 12, Subdivision Regulations and Section 12-4E-6,
General Design Details for Mains (6 to 24 Inch Diameter), of Chapter 4, Design
Standards, Title 12, Subdivision Regulations
Development Services Director Partipilo introduced ordinance indicating that the
amendment would require developers to expand sanitary sewers and water mains to
undeveloped parcels adjacent to their project which is currently not required. Board
and staff discussed how this would affect future development and ability to apply for
variations.
Trustee McCurdy made a motion, seconded by Trustee Pini, approve an ordinance
amending section 12-4c-3, Sewer Design, Chapter 4, Design Standards, Title 12,
Subdivision Regulations, and Section 12-4e-6, General Design Details for Mains (6 To
24 Inch Diameter), of Chapter 4, Design Standards, Title 12, Subdivision Regulations.
A roll call vote determined Trustees: Wangles, Tarnow, Hall, Hagg, Pini, and McCurdy,
answered aye. The roll call vote passed 6-0-0.

01/20/2026 Board Meeting Minutes

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 2 of 3
006

7. PRESIDENT’S REPORT
President Kubiak shared in conversations with Joyce Narduli as a liaison on behalf of the
village for the Rt 47 expansion project and provided updates on several village projects:
Illinois Department of Natural Resources awarded a grant for skate park improvements
project scheduled for this year, commercial development at Rt 72 and Reinking Rd is under
review by IDOT, a new bakery – Cottage Sweets scheduled for grand opening this Saturday in
the Heritage District, and that she and Village Manager Ferrini are scheduled to meet with
City of Elgin regarding US 20 Roundabout and the Shodeen housing development at Highland.
8. STAFF REPORTS AND DISCUSSION
a. Composting Services Discussion
Administrative Intern, Hannah Temes, provided Board with a summary presentation
for consideration in offering residents the option of using a composting service. She
highlighted the cost and service processes for two vendor options – Flood Brothers,
the Village’s current refuse, and recycling vendor, and WasteNot. Board and staff
discussed vendor differences and the usefulness of the program.
Police Chief Harris shared that the department raised $15K for Special Olympics which allows
the Pingree Grove Police Department logo to be added to the back of the official Special
Olympics t-shirt and that he is ordering extra for the coming year.
Finance Director Walczak shared that staff working on preliminary budget and currently
setting up review meetings with Trustees February 9 – 20.
Development Services Director Partipilo informed that following up with developers on their
plan submittal for self- storage development project at Rt 27 and Thurnau Rd.
9. OLD/NEW BUSINESS – Board expressed desire to receive more than one pricing option when
seeking Board approval on purchase of items and/or services.
10. EXECUTIVE SESSION – at 7:53 pm, Trustee Hall made a motion, seconded by Trustee Tarnow,
to enter closed session under 5 ILCS 120/2(c)(21) Discussion of minutes of meetings lawfully
closed under this Act, whether for purposes of approval by the body of the minutes or semiannual review of the minutes as mandated by Section 2.06. Roll call was unanimous in favor.
No actions were taken during closed session. Open meeting resumed at 8:30 pm.
11. ADJOURNMENT
President Kubiak called for a motion to adjourn. Trustee Hall made a motion, seconded by
Trustee Hagg, to adjourn the meeting. A roll call vote determined Trustees: Hagg, Pini,
Wangles, Tarnow, McCurdy, and Hall, answered aye. The roll call vote passed 6-0-0. Meeting
adjourned at 8:31 pm.

01/20/2026 Board Meeting Minutes

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 3 of 3
007

PAGE INTENTIONALLY LEFT BLANK

008

Village Board Agenda Supplement
Agenda Item No: 6. b.
MEETING DATE:

February 2, 2026

ITEM:

Approval of Minutes from the Executive Sessions Held on December 2, 2024,
March 17, 2025, April 7, 2025, and August 4, 2025, as Reviewed During
January 20, 2026, Closed Session

MOTION:

None – Consent Agenda Item

STAFF CONTACT:

Laura Ortega, Village Clerk

The Board adjourned to closed Executive Session on various dates to discuss subject matter respective to ILCS
120/2 c. exceptions as indicated below. Consent Agenda item 6.b. seeks Board consideration in approving the
minutes below as presented for review during the January 20, 2026, closed session.
Executive
Session Date
2024-12-02

2025-03-17

2025-04-07
2025-08-04

ILCS 120/2. c. Exception
(21) Discussion of minutes of meetings lawfully closed under this Act, whether
for purposes of approval by the body of the minutes or semi-annual review of
the minutes as mandated by Section 2.06.
5 ILCS 120/2(c)(1) – The appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the Village and 5- ILCS
120/2(c)(2) deliberations concerning salary schedules for one or more classes of
employees.
5 ILCS 120/2(c)(1) – The appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the Village and 5- ILCS
120/2(c)(2) deliberations concerning salary schedules for one or more classes of
employees.
5 ILCS 120/2(c)(1) – The appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the Village

Meeting minutes of closed Executive Sessions are confidential and sealed pursuant to Illinois Compiled
Statute 120/2 Sec. 2. Open Meetings, c. Exceptions, until such time as deemed appropriate to release by the
Village Board of Trustees. All Executive Session Minutes are on file with the Clerk’s office and available for
Board review at any time.

009

PAGE INTENTIONALLY LEFT BLANK

010

TO:

Village President and Trustees

FROM:

Albert Walczak, Finance Director

DATE:

01/28/2026

RE:

Warrant Memo for 02/02/2026 Board Meeting

Description
Payroll:
01/23/2026 Payroll-General Fund

Total Payroll
Includes Employer Payroll Taxes

$135,202.58

$135,202.58

Accounts Payable:
Regular Board Meeting
02/02/2026 Checks 25605-25639 and EFT Transfers
Total Warrant

Total Payroll, Early Releases and Warrant

$139,562.09
$139,562.09

$274,764.67

Breakdown by Fund:
FUND #

FUND NAME
10 General
20 Water & Sanitation
22 Water Sewer Capital
30 Motor Fuel Tax
50 Police Pension Fund
61 Tax Increment Financing
70 Capital Improvements
73 Capital Equip Replacement Fund
75 Debt Service
90 SSA #4
99 SSA #9
Total of all Funds

TOTAL WARRANT
NUMBER OF INVOICES PROCESSED:

$88,868.08
$49,215.34
$0.00
$1,058.67
$0.00
$0.00
$420.00
$0.00
$0.00
$0.00
$0.00
$139,562.09
$274,764.67
68
011

Bank

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

Check Date

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

01/28/2026 12:34 PM
User: JTERRAZAS
DB: Pingree Grove

012

10696

25606

7886906000 12/25

25616

72226116701

722226153601

72226147001

72226152501

72226121001

72226145901

72226152501

72251095001

72251104501

25618

25618

25618

25618

25618

25618

25618

25618

25618

114024647

2175663000 12/25

25616

114024620

6838312222 12/2025

25616

25617

6149437000 12/25

25617

8185342000 12/25

25616

0160913 01/26

25616

25615

260585793

5314607905

25614

5314607904

25613

56523

020226

12278632

112522

26-5222

25613

25612

25611

25610

25609

25608

6438601331620

10691

25607

10636

25606

PSI842990

Invoice

25606

25605

Check #

GL #

- OIL CHANGE/FILTER/LUB
10-14-55-0200

CIRCUIT MINI/MALE DISCONECT/TERM ADAPTER/CHARGE
20-21-55-0200TERMINAL

SQUAD #116 -

SQUAD #118 - OIL CHANGE/FILTER/LUB 10-14-55-0200

SQUAD #117 - MOUNT AND BALANCE TIRE 10-14-55-0200

BLUE SOFT MULTI-SURFACE TRUCK BRUSH 20-21-53-0300

Description

Page
:

39.03

Amount

16.69

1,541.65

70.81

66.31

1,404.53

1/5

CONSTELLATION ENERGY

CONSERV FS, INC.

COMED

COMCAST CABLE

COMCAST CABLE

CINTAS

10-17-55-0100

10-14-55-0100

2,050.00

75.00

57.88

1,589.00

10-17-54-0120

10-17-54-0120

10-17-54-0120

20-22-56-6500

20-22-54-0120

20-22-54-0120

20-22-54-0120

20-21-54-0120

20-21-54-0120

10-17-54-0120

10-17-54-0120

20-00-12-1215

20-00-12-1215

HERITAGE DIST LIFT STATION

20-22-54-0120

246 BROOKHAVEN TRL WELL 2 IRRIGATION20-22-54-0120

WTP II/DANIEL BLVD LIFT STATION

WESTER LIFT STATION

HIGHLAND LIFT STATION

WTP II/DANIEL BLVD LIFT STATION

WATER TOWER

1245 WESTER BRIDGE LIGHTS

795 WESTER IRRIGATION

DIESELEX GOLD ULTRA LS CLEAR

DIESELEX GOLD ULTRA LS CLEAR

1091 SPINNAKER CT - LITE R25 (STREET30-23-57-2024
LIGHTS)

STREET LIGHTS (14N230 REINKING RD) 30-23-57-2024

RESTROOM 2000 DANIEL BLVD

1075 WESTER CONSESSION STAND

1811 WESTER BATH HOUSE #2

HIGH SPEED INTERNET

PD - ETHERNET DEDICATED INTERNET (NOV/DEC/JAN)
10-14-55-0100

ANTISEPTIC WIPES/DISINFECTANT/TYLENOL
20-22-53-0300
COLD & FLU/DAYQUIL

180.74

41.58

737.70

427.06

333.93

9,357.84

208.46

70.33

41.53

2,199.16

686.50

1,512.66

1,749.42

742.91

259.68

280.04

162.25

304.54

335.03

4,350.00

209.48

70.41

WTP-ANTISEPTIC WIPES/DISINFECTANT/GUAZE/ACETAMINOPHEN/IBUPROFEN/TYLENOL
20-21-53-0300
139.07
COLD/DAYQ

10-11-54-0600

POLICE COMMISSIONER MEETING (01/14/26)
10-14-56-6600

BALL BEARING/LUBE/INBOUND FREIGHT

AED SEMI-AUTOMATIC DEFIBRILLATOR

BEST QUALITY FACILITY SERVICES,
MC/PD
LLC- JANUARY CLEANING SERVICES

BARRY GRABERT II

AHW LLC

AED PROFESSIONALS

ADVANCED AUTOMATION & CONTROLS
WWTP: TROUBLESHOOTING SAE103 SOFTWARE
20-22-55-6500
PROGRAMMING (WESTER LIFT STATION)
810.52

ADVANCE AUTO PARTS

ACTION AUTO WERKS, INC.

1ST AYD CORPORATION

Payee

CHECK DISBURSEMENT REPORT FOR PINGREE GROVE
CHECK DATE FROM 01/21/2026 - 02/02/2026

Bank

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

Check Date

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

01/28/2026 12:34 PM
User: JTERRAZAS
DB: Pingree Grove

013

Y397548

Y356151

Y418354

25619

25619

25619

89624

89624

25631

PEERLESS NETWORK INC

40609697053 01/26

25631

53749710918 12/25 NICOR GAS

MIDWEST SALT, LLC

25630

451581

MIDWEST POWER VAC, INC.

MENARDS INC

MCC TECHNOLOGY

JULIE, INC.

JOE STEVENS

FLOCK GROUP INC

30-23-57-2024

GL #

Page
:

56.08

Amount

11,455.25

2/5

20-21-53-0800

20-21-53-0800

70-45-53-1500

SPT PLAN

SPT PLAN

SPT PLAN

20-22-55-5000

20-21-55-5000

10-11-55-5000

10-11-55-5000

20-22-54-0180

20-21-54-0180

10-17-54-0180

3,941.25

328.90

328.90

1,081.25

2,202.20

2,214.00

738.00

738.00

738.00

75.00

420.00

602.21

99.68

75.00

7,313.20

(1,568.00)

575.00

140.20

10-17-55-0200

15.01

TELEPHONES

TELEPHONES

200 WATER ST WWTP

202 WATER ST - WTP

MVP INDUSTRIAL COARSE SOLAR - 991

20-21-54-0130

10-15-54-0130

20-22-54-0110

20-21-54-0110

20-21-53-0325

460.20

84.69

1,345.58

888.88

456.70

3,302.91

CLEANED & RINSE TANK OF MATERIAL AND20-22-55-0400
DEBRIS: MOBILIZATION/DEMOBILAZTION/DISPOSAL
1,443.50

185.37

HOLDER/HOSE CUTTER/SHARPIE/PUFFS/FEBREEZE/GAIN/LYSOL/BATTERY/CLEANER/SEAL
20-21-53-0300
116.04
COMPOUN

UNIT #291 - HEX BOLT/FLAT WASHER

UNIT #291 - ELECTAPE/VINYL TAPE/BATTERIES/FLAT
10-17-55-0200
WASHER/CARR BOLT (21PC) 54.32

SMARTCARE COMP VSA

SMARTCARE COMP VSA

MICROSOFT O365 AGREEMENT

SMARTCARE COMP VSA

ANNUAL TRANSMISSIONS

ANNUAL TRANSMISSIONS

ANNUAL TRANSMISSIONS

POLICE COMMISSIONER MEETING (01/14/26)
10-14-56-6600

FLOCK SAFETY SIGN

10-11-55-0100

TOP LAMINATED ORACAL GUARD (MOUNTED)/GRAPHICS
10-14-55-0200
INSTALLED

POLICE COMMISSIONER MEETING (01/14/26)
10-14-56-6600

METERS 2025 OMNI+ 3 C2 MEAS CHMB 1G 20-21-53-0800
8 WHL

3" FLANGED 90

METER ADAPTORS

3" METERS - CABLE WITH PRESSURE SENSOR/GASKET/HEX
20-21-53-0800 HEAD BOLT ZINC/ALLY
4,736.00
1 3TS

3" METERS - CABLE WITH PRESSURE SENSOR/GASKET/HEX
20-21-53-0800 HEAD BOLT ZINC/ HEX
3,430.00
NUT ZINC

275 MARYLAND METERED LIGHTS

Description

FIRST-CITIZENS BANK & TRUST CO
KONICA COPIER

EBY GRAPHICS

DENNIS WALKER

CORE & MAIN

Payee

25630

25629

221180

19107

25627

25628

19609

659297

25626

16508-2025

659297

25626

25627

659298

25627

659297

2026-1443

25625

25626

2026-1443

25626

2026-1443

25625

020226

INV-80444

48508515

14477

25625

25624

25623

25622

25621

020226

Y397397

25620

Y350697

25619

72251126401

25618

25619

Invoice

Check #

CHECK DISBURSEMENT REPORT FOR PINGREE GROVE
CHECK DATE FROM 01/21/2026 - 02/02/2026

Bank

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

PREM

Check Date

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

02/02/2026

01/28/2026 12:34 PM
User: JTERRAZAS
DB: Pingree Grove

014

INV00934027

INV00941175

25636

25636

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

FEB-26

530(E)

530(E)

530(E)

530(E)

530(E)

530(E)

530(E)

530(E)

530(E)

530(E)

530(E)

530(E)

530(E)

180859

25639

FEB-26

180862

25639

530(E)

180861

530(E)

180860

25639

020226

25639

25638

2292181

INV00939634

25637

INV00930895

9747

25635

25636

9746

25636

9738

25635

WG08071

3044736499

25635

25634

25633

2455325

89624

25631

25632

Invoice

Check #

FLEETRITE EXHAUST CLAMP

Q.KOSMALA - NEW HIRE UNIFORM

TELEPHONES

Description

IPBC

10-17-55-0200

Page
:

DEIONIZED WATER/HACH PHOSVER 3

47 MM PRE-WEIGHED VOLATILES

HACH FLUORIDE REAGENT

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY INSURANCE FEBRUARY '26

MONTHLY RETAINER

20-22-52-2002

20-21-52-2004

20-21-52-2002

10-19-52-2004

10-19-52-2002

10-17-52-2004

10-17-52-2002

10-15-52-2004

10-15-52-2002

10-14-52-2004

10-14-52-2002

10-12-52-2004

10-12-52-2002

10-11-58-6500

10-00-20-2028

10-13-56-0100

MATTER 00020 - NORTH MARK PROPERTIES10-00-20-2339

MATTER 00019 - DAMS/TROUTMAN (JEWEL 10-00-20-2337
PROJECT)

10-00-20-2326

SALES TAX REV. AGREEMENT NOV. 2025 10-00-42-0000

20-22-55-0100

20-22-53-0250

20-22-53-0250

20-21-53-0250

HACH FREE CHLORINE SWIFTEST/TNT+ AMMONIA
20-21-53-0250
TESTS/AMMONIA REAGENT

UNIT #236 - RELIEF VALVE KIT/VALVE 3-WAY/VALVE
10-17-55-0200
4-WAY

UNIT #233 - CABLE ASSEMBLY PLOW

ZUKOWSKI, ROGERS, FLOOD & MCARDLE
MATTER 00002 - DR HORTON

VILLAGE OF GILBERTS

20-22-55-0100

10-17-55-0200

10-14-53-0350

20-22-54-0130

GL #

UNIT #235 - PUMP KIT/VALVE/PRESSURE 10-17-55-0200
TEST KIT

VALLEY HYDRAULIC SERVICE INC.AEROQUIP 45" ANGLE MALE CONNECTOR

USA BLUE BOOK

SPW SNOWPLOW PARTS

SARGENTS EQUIPMENT & REPAIR SERVICE
UNIT #302 - RESEAL CYLINDER

RUSH TRUCK CENTERS OF IL

RAY O'HERRON CO

Payee

CHECK DISBURSEMENT REPORT FOR PINGREE GROVE
CHECK DATE FROM 01/21/2026 - 02/02/2026

630.63

85.74

Amount

82.13

5,967.42

82.13

2,986.59

75.46

2,666.64

16.44

484.84

1.75

37,392.93

294.40

1,528.13

5.68

48.15

2,733.62

13,287.50

5,850.00

262.50

6,475.00

700.00

8,996.84

76.78

2,175.55

371.04

572.52

340.26

891.73

1,225.02

311.65

303.68

609.69

3,765.81

143.40

1,431.11

3/5

Bank

10-00-20-2028
10-00-20-2326
10-00-20-2337
10-00-20-2339
10-00-42-0000
10-11-54-0600
10-11-55-0100
10-11-55-5000
10-11-58-6500
10-12-52-2002
10-12-52-2004
10-13-56-0100
10-14-52-2002
10-14-52-2004
10-14-53-0350
10-14-55-0100
10-14-55-0200
10-14-56-6600
10-15-52-2002
10-15-52-2004
10-15-54-0130
10-17-52-2002
10-17-52-2004
10-17-54-0120
10-17-54-0180
10-17-55-0100
10-17-55-0200
10-19-52-2002
10-19-52-2004
20-00-12-1215
20-21-52-2002
20-21-52-2004
20-21-53-0250
20-21-53-0300
20-21-53-0325
20-21-53-0800
20-21-54-0110
20-21-54-0120
20-21-54-0130

--- GL TOTALS ---

Check Date

01/28/2026 12:34 PM
User: JTERRAZAS
DB: Pingree Grove

015

FEB-26

530(E)

TOTAL - ALL FUNDS

Payee

ACCRUED HEALTH INSURANCE
ESCROW-DR HORTON
ESCROW-TROUTMAN & DAMS
ESCROW-NORTHMARK PROPERTIES LLC
STATE SALES TAX
JANITORIAL SERVICES
OFFICE EQUIPMENT - R&M
COMPUTER MAINTENANCE
PROFESSIONAL SERVICES
LIFE INSURANCE PREMIUMS
HEALTH INSURANCE PREMIUMS
LEGAL FEES - GENERAL
LIFE INSURANCE PREMIUMS
HEALTH INSURANCE PREMIUMS
UNIFORMS/SAFETY EQUIPMENT
EQUIPMENT-R&M
VEHICLES-R&M
POLICE COMMISSION
LIFE INSURANCE PREMIUMS
HEALTH INSURANCE PREMIUMS
TELEPHONES
LIFE INSURANCE PREMIUMS
HEALTH INSURANCE PREMIUMS
ELECTRIC BILLS
JULIE EXPENSE
EQUIPMENT-REPAIRS & MAINT.
VEHICLE-R&M
LIFE INSURANCE PREMIUMS
HEALTH INSURANCE PREMIUMS
FUEL INVENTORY
LIFE INSURANCE PREMIUMS
HEALTH INSURANCE PREMIUMS
LABORATORY SUPPLIES
OPERATING SUPPLIES
CHEMICALS
WATER METERS
NICOR GAS
ELECTRIC BILLS
TELEPHONES

Invoice

Check #

2,733.62
700.00
6,475.00
262.50
8,996.84
2,050.00
602.21
3,283.45
48.15
5.68
1,528.13
5,850.00
294.40
37,392.93
1,431.11
5,939.00
1,641.33
225.00
1.75
484.84
84.69
16.44
2,666.64
858.69
738.00
57.88
1,437.75
75.46
2,986.59
2,199.16
82.13
5,967.42
1,231.99
294.14
3,302.91
7,313.20
456.70
9,566.30
460.20

TOTAL OF 36 CHECKS

MONTHLY INSURANCE FEBRUARY '26

Description

CHECK DISBURSEMENT REPORT FOR PINGREE GROVE
CHECK DATE FROM 01/21/2026 - 02/02/2026

20-22-52-2004

GL #

Page
:
Amount

139,562.09

60,333.64

5,967.33

4/5

Bank

20-21-54-0180
20-21-55-0200
20-21-55-5000
20-22-52-2002
20-22-52-2004
20-22-53-0250
20-22-53-0300
20-22-54-0110
20-22-54-0120
20-22-54-0130
20-22-54-0180
20-22-55-0100
20-22-55-0400
20-22-55-5000
20-22-55-6500
20-22-56-6500
30-23-57-2024
70-45-53-1500

Check Date

01/28/2026 12:34 PM
User: JTERRAZAS
DB: Pingree Grove

016

Check #

Payee

JULIE EXPENSE
VEHICLES - REPAIRS & MAINT.
COMPUTER MAINTENANCE
LIFE INSURANCE PREMIUMS
HEALTH INSURANCE PREMIUMS
LABORATORY SUPPLIES
OPERATING SUPPLIES
NICOR GAS
ELECTRIC BILLS
TELEPHONES
JULIE EXPENSE
EQUIPMENT - REPAIRS & MAINT.
SEWER SYSTEM - R&M
COMPUTER MAINTENANCE
CONTROL REPAIRS & MAINTENANCE
SUPPORT SERVICES
STREET MAINTENANCE
CAMERA EQUIPMENT
TOTAL

Invoice

Description

738.00
16.69
328.90
82.13
5,967.33
943.56
70.41
888.88
1,721.01
85.74
738.00
3,842.59
1,443.50
328.90
810.52
335.03
1,058.67
420.00
139,562.09

CHECK DISBURSEMENT REPORT FOR PINGREE GROVE
CHECK DATE FROM 01/21/2026 - 02/02/2026
GL #

Page
:

5/5

Amount

Village Board Agenda Supplement
Agenda Item No: 6.d.
MEETING DATE:

February 2, 2026

ITEM:

Approval of Application for Payment No. 3 for the 2025 MFT Road
Resurfacing Program in the amount of $74,198.83

MOTION:

I move to approve the Application for Payment No. 3 for the 2025 MFT
Road Resurfacing Program in the amount of $74,198.83

STAFF CONTACT:

Andy Ferrini, Village Manager
Seth Gronewold, Village Engineer
Pat Doherty, Public Works Director

Purpose:
Authorize the application for payment No. 3 to Schroeder Asphalt Services, Inc., for work completed
as outlined in the pay application, reviewed and signed off on by the Village’s engineer.
Background:
This is the third pay application for the 2025 Road Resurfacing Program, and it is for work that
Schroeder Asphalt Services, Inc. performed from 8/22/2025 through 10/21/2025.
Financial Impact:
Approval of the proposed pay application is within budgeted amounts and consistent with the
previously bid and awarded contracts for the work.
Application for Pay Order No. 3 is $74,198.83; the full amount of the awarded contract was
$1,396,711.90.
The Village is holding 5% of the cost of the total base contract in retainage ($63,869.01) to account for
any potential issues that arise from the winter months. For example, cracking was identified at the
edges of part of the bike path near the fire station; The Village will hold onto the retainage until this
item has been addressed.
Due to Schroder being delinquent in the completion of the work, and per language within the contract
outlining a deduction of $1,275 each calendar day beyond the expected completion date for the
original contract, the Village is deducting a total of $5,100 in the form of liquidated damages from the
contract amount.
Recommendation:
Approval is recommended.
Enclosures:
1. Application for Payment No. 3 and Engineer’s Transmittal Letter

017

PAGE INTENTIONALLY LEFT BLANK

018

January 27, 2026
Mrs. Amber Kubiak
Village of Pingree Grove
555 Reinking Road
Pingree Grove, Illinois 60140
RE:

Pingree Grove 2025 MFT Streets Section No. 25-00000-02-GM
Application for Payment No. 3 and Request for Change in Plans

Dear Mrs. Kubiak,
This is to certify that, for the project known as Pingree Grove 2025 MFT Streets, being constructed
by Schroeder Asphalt Services, Inc., work in the period of August 22, 2025, through October 21,
2025, in the amount of $74,198.83 has been completed.
This is supported by the above-referenced and enclosed Application for Payment No. 3; also
included is Schroeder Asphalt Services, Inc.’s partial waiver of lien to date.
Payment is recommended in the amount of $74,198.83 to Schroeder Asphalt Services, Inc., which
represents the difference between the work to date, less 5% retainage, for Application for Payment
No. 3.
Hard copies of this Application for Payment No. 3 can be provided upon request. If you should have
any questions or concerns, please do not hesitate to contact me in the office at 815.394.4700.
Respectfully submitted,

Luke Ziegler
Project Engineer
LZ:ss
Enclosures
CC: Schroeder Asphalt Services, Inc.
O:\Pingree Grove, Village of\24-1730 - 2025 MFT Streets Design\PA Final\PH02 Construction Engineering\24-1730-PH02 - Pingree Grove
2026-01-26 Pay App 3 Recommendation.docx

200 Prairie Street I Suite 208 I Rockford, IL 61107 I p:815.394.4700 I fehrgraham.com
Insight. Experience. Results.

019

Pay Items

Quantity

11600

FOOT
SQ FT

COMB CURB GUTTER
REM
PCC SIDEWALK REM

1
90

POUND
SQ FT

SQ FT
FOOT

L SUM
L SUM
SQ YD
SQ YD

BIT MATL TACK CT

PC CONC SIDEWALK 4

DETECTABLE WARNINGS

COMB C&G TB6.12

TRAF CONT &
PROT,SPECIAL 701501
TRAF CONT &
PROT,SPECIAL 701801
CL D PATCH T1 2

CL D PATCH T2 2

Completed 01/26/26

1

POUND

BIT MATL PRIME CT

175

1800

1110

12700

12330

900

6330

TON

HMA SC IL-9.5 C N50

3700

TON

24

59100

AGG BASE REPAIR

INLET AND PIPE PROTECT EACH

1800

SQ YD

HMA SURF REM 2

470

SQ YD

PAVEMENT REM

1

L SUM

Meas.

MOBILIZATION

ALT. BID NO. 2

Values

Quantity

Page 1 of 5

18.85

156.15

79.37

$2,160.00
$4,025.00

1

1826

1110

13538.50

24880.00

0

6402.43

0

0

11142.90

$500.00

10.63

900

3700

24

457.10

1872.80

57849.19

265.40

1

1

26

838.50

12550.00

72.43

72.80

1250.81

204.60

Deducted

$13,000.00

$67,500.00

$35,520.00

$101,600.00

$123.30

$9.00

$595,020.00

$55,500.00

$4,200.00

$18,560.00

$10,800.00

$109,335.00

$9,400.00

$62,000.00

Added

$5,308.0000

$62,000.0000

Value

$17,828.6400

$11,236.8000

$248.8000

$3,591.4500

$1,904.8800

$500.0000

$13,000.0000

$68,475.0000

$35,520.0000

BLR 13230 (Rev. 10/20/23)

$23.0000

$24.0000

$500.0000

$13,000.0000

$37.5000

$32.0000

$8.0000 $108,308.0000

$0.0100

$0.0100

$94.0000 $601,828.4200

$15.0000

$175.0000

$1.6000

$6.0000

$1.8500 $107,021.0015

$20.0000

$62,000.0000

Unit Price

10/21/25

Date To

Final

Estimate 3

Completed to Date

08/22/25

P.O. Box 831, Huntley, IL 60142
Approved Change in Plans

25-00000-02-GM

Section Number

Date From

Unit of

Various

Route(s) (Street/Road)

Engineer's Payment Estimate

Address

Schroeder Asphalt Services, Inc.

Awarded

Kane

Village of Pingree Grove

Payable to Name

County

Local Public Agency

020

3900

31
31

SQ YD
L SUM
FOOT
FOOT
POUND
POUND
POUND
SQ YD
ACRE
ACRE
EACH

PVMT REJUVENATOR

CONCRETE WASHOUT
BASIN
PAINT PVT MK LINE 6

PAINT PVT MK LINE 24

NITROGEN FERT NUTR

PHOSPHORUS FERT
NUTR
POTASSIUM FERT NUTR

TOPSOIL F & P 4

SEEDING CL 1A

MULCH, METHOD 2

INLETS ADJUST

SQ YD
TON

HMA SC, IL-9.5, "C" N50 3"

SQ FT

SIDEWALK REMOVAL

Completed 01/26/26

SQ YD

PAVEMENT REMOVAL

BIKE PATH

POUND

300

SQ YD

AGG BASE REPAIR, VAR
DEP
SUB GRAN MAT B

BIT MATL PRIME CT

300

SQ YD

GR & SHAP SUB MATL

240

2000

610

70

300

SQ YD

300

14

0.90

0.90

1600

31

340

107100

6650

PAVEMENT REM

POLLINATOR GARDEN

1

POUND

FIBER ASPHALT

110

SQ YD

CL D PATCH T4 2

90

Quantity

SQ YD

CL D PATCH T3 2

Meas.

$66.50

$2,310.00

$1,980.00

Values

Page 2 of 5

$384.00

$22,000.00

$6.10

240

688.32

610

29.4

32.12

$9,000.00
$7,350.00

32.12

32.12

32.12

12

0.78

0.78

$9,000.00

$900.00

$3,300.00

$8,400.00

$3,285.00

$5,310.00

1036.69

20.53

$62.00
$12,000.00

20.53

20.53

194.83

$62.00

$62.00

$1,870.00

0

1311.68

0

40.60

267.88

267.88

267.88

267.88

2

0.12

0.12

563.31

10.47

10.47

10.47

145.67

1722.67

$7,800.00

73704.13

6402.43

103.16

95.80

Quantity

1
2177.33

33395.87

247.57

6.84

Deducted

25-00000-02-GM

Section Number

$1,000.00

5.80

Added

Various

Route(s) (Street/Road)

$144,585.00

Kane

Village of Pingree Grove

Pay Items

County

Local Public Agency

021

Value

$14,428.4800

$4,263.0000

$8,036.4000

$8,036.4000

$803.6400

$2,946.6800

$1,200.0000

$438.0000

$708.0000

$4,224.8250

$20.9400

$20.9400

$20.9400

$801.1850

$3,445.3400

$1,000.0000

$99,500.5755

$64.0243

$2,166.3600

$2,107.6000

BLR 13230 (Rev. 10/20/23)

$1.6000

$11.0000

$0.0100

$105.0000

$30.0000

$30.0000

$3.0000

$11.0000

$600.0000

$3,650.0000

$5,900.0000

$7.5000

$2.0000

$2.0000

$2.0000

$5.5000

$2.0000

$1,000.0000

$1.3500

$0.0100

$21.0000

$22.0000

Unit Price

FOOT

PAINT PVT MK LINE 24

Completed 01/26/26

LIQUIDATED DAMAGES

FOOT

PAINT PVT MK LINE 6

30

1800

1

1100

820

4670

1

12
3.38

Page 3 of 5

$165.00
$1,480,777.90

$3,600.00

$500.00

$11.00

$72,160.00

$11,675.00

$1,000.00

78.76

296.40

131.13

30

$960.00

30

Miscellaneous Extras and Credits

L SUM

TRAF CONT PLAN (D1)

TON

HMA SC IL-9.5 C N50 3"

POUND

SQ YD

HMA SURF REM 2"

BIT MATL TACK CT

L SUM

MOBILIZATION

BASEBALL FIELDS

ALT. BID NO. 3

240

$1,920.00

3200

$32.00

3200

240

148

$40,950.00

350

40

336

$10,080.00

336

$1,500.00

200

$6,000.00

200

40

40

Values

33.38

1812

1

1021.24

523.60

4538.87

1

0

0

0

0

202

0

0

0

25-00000-02-GM

Section Number

$240.00

Various

Route(s) (Street/Road)

40

Total

Kane

Village of Pingree Grove

COMBINATION CURB AND
FOOT
GUTTER REMOVAL
AGGREGATE BASE
SQ YD
REPAIR
AGGREGATE BASE
TON
COURSE, TYPE B
HOT MIX ASPHALT
SURFACE COURSE, IL-9.5, TON
MIX "C", N50
BITUMINOUS MATERIAL
LB
(PRIME COAT)
COMBINATION CURB AND
FOOT
GUTTER, TYPE B-6.12
PORTLAND CEMENT
CONCRETE SIDEWALK 4
SQ FT
INCH
DETECTABLE WARNINGS SQ FT

County

Local Public Agency

022

$183.5900
$1,277,380.10

$3,624.0000

$500.0000

$10.2124

$46,076.8000

$11,347.1750

$1,000.0000

$23,634.0000

BLR 13230 (Rev. 10/20/23)

($5,100.00)

Total

$5.5000

$2.0000

$500.0000

$0.0100

$88.0000

$2.5000

$1,000.0000

$32.0000

$8.0000

$37.5000

$0.0100

$117.0000

$30.0000

$30.0000

$6.0000

Various

25-00000-02-GM

Section Number

Values

($5,100.00)
$1,272,280.10
$63,869.01
$1,208,411.09

Net Amount Due

Previous Payments

Net Cost of Section

Total Miscellaneous Debits

Balance Due of Completed Work

Deduct Retainage

Total Value of Completed Work

Total Miscellaneous Extras and Credits

Route(s) (Street/Road)

$1,208,411.09
$1,134,212.26
$74,198.83

Completed 01/26/26

Page 4 of 5

BLR 13230 (Rev. 10/20/23)

The LPA is under agreements of understanding and has completed the required paperwork and documentation, with submissions made per the agreement.

The LPA certifies that a Change in Plans (BLR 13210) has been submitted to, and approved by the Department of Transportation as required for the above quantities.

The Local Public Agency (LPA) certifies that the above pay estimate quantities do not require submission to the Department of Transportation of a Change in Plans (BLR 13210).

Kane

Village of Pingree Grove

Miscellaneous Debits

County

Local Public Agency

023

Local Agency Signature & Date

Completed 01/26/26

1-27-2026

Kane

Village of Pingree Grove

Resident Engineer Signature & Date

County

Local Public Agency

024

BLR 13230 (Rev. 10/20/23)

Project Engineer

Luke Ziegler

Page 5 of 5

Title

25-00000-02-GM

Section Number

Prepared by

Various

Route(s) (Street/Road)

Request for Approval of Change of Plans
Local Public Agency

County

Route

Section Number

Village of Pingree Grove

Kane

VARIOUS

25-00000-02-GM

Request Number

Contractor
Final

1

Schroeder Asphalt Services, Inc.

Address

City

State

Zip Code

P.O. Box 831

Huntley

IL

60142

Date

10/28/25
I recommend that this Deduction

be made from

the above contract.

The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices.
Item Description

Unit of
Measure

Quantity

Unit Price

Addition (A)
or Deduction
(D)

- ALT. BID NO. 2
- PAVEMENT REMOVAL
- HMA SURFACE REMOVAL, 2"

SQ YD 204.60
SQ YD 1250.81

COMBINATION CURB &
FOOT 72.80
GUTTER REMOVAL
- PCC SIDEWALK REMOVAL
SQ FT 457.10
- INLET AND PIPE PROTECTION EACH 24
- AGGREGATE BASE REPAIR
TON 3700
HMA SURFACE COURSE, IL-9.5,
TON 72.43
MIX"C" , N50
BITUMINOUS MATERIALS,
LB
900
PRIME COAT
BITUMINOUS MATERIALS, TACK
LB
12550
COAT
- PCC SIDEWALK, 4"
SQ FT 838.50
COMBINATION CURB &
FOOT 26
GUTTER, TYPE B6.12
- CL D PATCH T1 2
SQ YD 10.63
- CL D PATCH T2 2
SQ YD 18.85
- CL D PATCH T3 2
SQ YD 5.80
- CL D PATCH T4 2
SQ YD 6.84
- FIBER ASPHALT
LB
247.57
- PAVEMENT REJUVENATOR
SQ YD 33395.87
PAINT PAVEMENT MARKING,
FOOT 2177.33
LINE, 6"
PAINT PAVEMENT MARKING,
FOOT 194.33
LINE, 24"
NITROGEN FERTILIZER
LB
20.53
NUTRIENT
PHOSPHORUS FERTILIZER
LB
20.53
NUTRIENT
POTASSIUM FERTILIZER
LB
20.53
NUTRIENT
-

Completed01/27/26

Total Deduction

$20.0000 D
$1.8500 D

$0.0000
$0.0000
$0.0000

$0.0000
$4,092.0000
$2,313.9985

$6.0000 A

$436.8000

$0.0000

$1.6000 D
$175.0000 D
$15.0000 D

Page 1 of 3

Total Addition

$0.0000
$731.3600
$0.0000 $4,200.0000
$0.0000 $55,500.0000

$94.0000 A

$6,808.4200

$0.0000

$0.0100 D

$0.0000

$9.0000

$0.0100 A

$125.5000

$0.0000

$8.0000 A

$6,708.0000

$0.0000

$37.5000 A

$975.0000

$0.0000

$24.0000 D
$23.0000 D
$22.0000 A
$21.0000 D
$0.0100 D
$1.3500 D

$0.0000
$255.1200
$0.0000
$433.5500
$127.6000
$0.0000
$0.0000
$143.6400
$0.0000
$2.4757
$0.0000 $45,084.4245

$2.0000 D

$0.0000

$4,354.6600

$5.5000 D

$0.0000

$1,068.8150

$2.0000 D

$0.0000

$41.0600

$2.0000 D

$0.0000

$41.0600

$2.0000 D

$0.0000

$41.0600

025
BLR 13210 (Rev. 10/20/23)

Item Description

TOPSOIL FURNISH AND PLACE
4"
- SEEDING, CLASS 1A
- MULCH, METHOD 2
- INLETS TO BE ADJUSTED
-

Unit of
Measure

Quantity

Unit Price

SQ YD 1036.69

Addition (A)
or Deduction
(D)

$0.0000

$7,775.1750

ACRE 0.78
ACRE 0.78
EACH 12

$5,900.0000 D
$3,650.0000 D
$600.0000 D

SQ YD 32.12

$11.0000 D

$0.0000
$0.0000
$0.0000
$0.0000
$0.0000
$0.0000

$4,602.0000
$2,847.0000
$7,200.0000
$0.0000
$0.0000
$353.3200

$3.0000 D

$0.0000

$96.3600

$30.0000 D

$0.0000

$963.6000

$30.0000 D

$0.0000

$963.6000

$105.0000 D

$0.0000

$3,087.0000

$0.0100 D

$0.0000

$6.1000

$11.0000 D
$1.6000 D

$0.0000
$0.0000
$0.0000
$0.0000

$0.0000
$0.0000
$7,571.5200
$384.0000

$6.0000 D

$0.0000

$240.0000

$30.0000 D

$0.0000

$6,000.0000

$30.0000 D

$0.0000 $10,080.0000

$117.0000 D

$0.0000 $17,316.0000

- POLLINATOR GARDEN

GRADE AND SHAPE SUBBASE
SQ YD 32.12
MATERIAL
AGGREGATE BASE REPAIR,
SQ YD 32.12
VARIABLE DEPTH
SUBBASE GRANULAR
- MATERIAL, TYPE B, VARIABLE SQ YD 32.12
DEPTH
HMA SURFACE COURSE, IL-9.5,
TON 29.40
MIX"C", N50
BITUMINOUS MATERIALS,
LB
610.0
PRIME COAT
-

- BIKE PATH
- PAVEMENT REMOVAL
- SIDEWALK REMOVAL

SQ YD 688.32
SQ FT 240

COMBINATION CURB AND
FOOT 40
GUTTER REMOVAL
- AGGREGATE BASE REPAIR
SQ YD 200
AGGREGATE BASE COURSE,
TON 336
TYPE B
HOT MIX ASPHALT SURFACE
TON 148
COURSE, IL-9.5, MIX "C", N50
BITUMINOUS MATERIAL (PRIME
LB
3200
COAT)
COMBINATION CURB AND
FOOT 40
GUTTER, TYPE B-6.12
PORTLAND CEMENT
SQ FT 240
CONCRETE SIDEWALK 4 INCH
- DETECTABLE WARNINGS
SQ FT 30
-

$0.0100 D

$0.0000

$32.0000

$37.5000 D

$0.0000

$1,500.0000

$8.0000 D

$0.0000

$1,920.0000

$32.0000 D

- ALT. BID NO. 3
- BASEBALL FIELDS
- HMA SURF REM 2"
- HMA SC IL-9.5 C N50 2"
- BIT MATL TACK CT
- PAINT PVT MK LINE 6"
- PAINT PVT MK LINE 24"

SQ YD 131.13
TON 296.40
LB
78.76
FOOT 12
FOOT 3.38

$2.5000 D
$88.0000 D
$0.0100 D
$2.0000 A
$5.5000 A

- LIQUIDATED DAMAGES

Total Deduction

$7.5000 D

- PAVEMENT REMOVAL

Total Addition

LSUM 1

$5,100.0000 D
Total Changes

$0.0000
$960.0000
$0.0000
$0.0000
$0.0000
$0.0000
$0.0000
$0.0000
$0.0000
$327.8250
$0.0000 $26,083.2000
$0.0000
$0.7876
$24.0000
$0.0000
$18.5900
$0.0000
$0.0000
$0.0000
$0.0000 $5,100.0000
$15,223.91 $223,721.71

Add Row
Completed01/27/26

Page 2 of 3

BLR 13210 026
(Rev. 10/20/23)

Total Net Change
Amount of Original Contract

($208,497.80)
$1,480,777.90

Amount of Previous Change Orders
Amount of adjusted/final contract
Total net deduction

$1,272,280.10
to date

($208,497.80) which is

-14.08% of the contract price.

State fully the nature and reason for the change

Change Order No. 1 is to finalize all quantities used for 2025 Village of Pingree Grove MFT project.
When the net increase or decrease in the cost of the contract is $10,000.00 or more, or the time of completion is increased or decreased
by 30 days or more, one of the following statements must be checked:
The Local Public Agency has determined that the circumstances which necessitate this change were not reasonably
foreseeable at the time the contract was signed.
The Local Public Agency has determined that the change is germane to the original contract as signed.
The Local Public Agency has determined that this change is in the best interest of the Local Public Agency and is
authorized by law.
Prepared By

Title of Preparer

Luke Ziegler

Project Engineer

Submitted/Approved
Local Public Agency Signature & Date
BY:
Title:
For a Road District project County Engineer signature required.
County Engineer/Superintendent of HighwaysSignature & Date

Approved:
Illinois Department of Transportation
Regional Engineer Signature & Date

IDOT Department Use Only

Received Location Received Date
WMFT Entry By

Completed01/27/26

Additional Location?
Entry Date

Page 3 of 3

BLR 13210 027
(Rev. 10/20/23)

028

029

030

031

PAGE INTENTIONALLY LEFT BLANK

032

Village Board Agenda Supplement
Agenda Item No: 7.a.
MEETING DATE:

February 2, 2026

ITEM:

A Resolution Authorizing the Release or Retention of Certain Minutes of the
Executive Sessions of the Village Board and the Destruction of Verbatim
Recordings as Permitted Under OMA

MOTION:

I move to approve a resolution authorizing the release or retention of certain
minutes of the Executive Sessions of the Village Board and destroying verbatim
recordings as permitted under OMA

STAFF CONTACT:

Laura Ortega, Village Clerk
Michael Smoron, Village Attorney

Purpose and Summary:
On Monday, January 20, 2026 an Executive Session was held in coordination with 5 ILCS 120/2(c) (21) and as
mandated by Section 2.06, to conduct a semi-annual review of confidential Executive Session minutes for the
purposes of determining if: (1) the need for confidentiality still exists as to all or part of those minutes; or (2)
that the minutes or portions thereof no longer require confidential treatment and are available for public
inspection.
The resolution and attached schedule provide for the results of the Board’s determination on the status of
confidentiality for certain Executive Session Minutes, as well as approving the destruction of the verbatim
recordings as allowed under the Illinois Open Meetings Act.

033

PAGE INTENTIONALLY LEFT BLANK

034

VILLAGE OF PINGREE GROVE
RESOLUTION NO. 2026-R-XX

RESOLUTION AUTHORIZING THE RELEASE OR RETENTION OF CERTAIN MINUTES OF THE
EXECUTIVE SESSIONS OF THE VILLAGE BOARD AND DESTRUCTION OF
VERBATIM RECORDINGS AS PERMITTED UNDER OMA,
FOR THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS

PASSED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
THIS 2ND DAY OF FEBRUARY 2026
PUBLISHED IN PAMPHLET FORM BY AUTHORITY
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
THIS 2ND DAY OF FEBRUARY 2026

035

RESOLUTION NO. 2026-R-XX
RESOLUTION AUTHORIZING THE RELEASE OR RETENTION OF CERTAIN MINUTES OF THE
EXECUTIVE SESSIONS OF THE VILLAGE BOARD AND DESTRUCTION OF
VERBATIM RECORDINGS AS PERMITTED UNDER OMA,
FOR THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
WHEREAS, the Village of Pingree Grove (the “Village”) is not a home rule municipality
within Article VII, Section 6A of the Illinois Constitution and, pursuant to the powers granted to
it under 65 ILCS 5/1-1-1 et seq.; and,
WHEREAS, the Village convenes regular and special meetings of the Board of Trustees
with notice to the public as required under Illinois law and from time to time the Village conducts
a portion of these meetings in closed or executive session, pursuant to a statutory exemption
permitting the same under the Illinois Open Meetings Act, as amended from time to time; and,
WHEREAS, during an executive session on January 20, 2026 the Village reviewed the
minutes of certain executive session meetings set forth in “Schedule A” to determine those
minutes to release or retain based on confidentiality; and
WHEREAS, the Open Meetings Act permits governmental bodies to destroy the verbatim
recordings of closed session meeting(s) not less than eighteen (18) months after the completion
of the meeting recorded as set forth in Section Two of this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village
of Pingree Grove, Kane County, Illinois, as follows:
SECTION ONE: DETERMINATION OF THE NEED FOR CONFIDENTIALITY
The Village of Pingree Grove Board of Trustees hereby determines that confidentiality still exists
for certain minutes as listed on “Schedule A” attached hereto and incorporated herein.
SECTION TWO: VILLAGE CLERK AUTHORIZED TO DESTROY VERBATIM RECORDS
The Village Clerk is hereby authorized and directed to destroy verbatim recordings of closed
session meetings not less than eighteen (18) months after the completion of the meeting
recorded which are hereby approved.
SECTION THREE: GENERAL PROVISIONS
SEVERABILITY: Should any provision of this Resolution be declared invalid by a court of competent
jurisdiction; the remaining provisions will remain in full force and affect the same as if the invalid
provision had not been a part of the Resolution.
EFFECTIVE DATE: This Resolution shall be in full force and effect on and after its passage, as
provided by law.
2026-R-XX Board Meeting 02/02/2026

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 2 of 5
036

PASSED AND APPROVED by the President and Board of Trustees of the Village of Pingree
Grove, Kane County, Illinois this 2nd day of February 2026 by roll call vote.

President Amber Kubiak
Trustee Luke Hall
Trustee Adam Hagg
Trustee Ed Tarnow
Trustee Kevin Pini
Trustee Robert Wangles
Trustee Andrew McCurdy

Aye

Nay

Absent

Abstain

____
Amber Kubiak, President of the Board of Trustees
Village of Pingree Grove
ATTEST:

Laura L. Ortega, Clerk
Village of Pingree Grove

2026-R-XX Board Meeting 02/02/2026

(SEAL)
___

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 3 of 5
037

PAGE INTENTIONALLY LEFT BLANK

038

SCHEDULE A
CONFIDENTIALITY DETERMINATION TO RETAIN CERTAIN MINUTES
OF EXECUTIVE SESSIONS OF THE VILLAGE BOARD
CLOSED
MEETING DATE

OMA
EXEMPTION

EXEMPTION

MINUTE
REVIEW
DATE

RELEASE
DECISION

2006-03-06
2006-05-01
2006-06-12
2006-06-19
2006-08-07
2006-08-21
2006-09-18
2006-10-02
2010-06-14
2010-07-06
2010-07-06
2011-08-01
2011-09-19
2011-10-06
2011-10-06
2012-11-05
2013-02-04
2013-04-01
2013-08-05
2015-11-02
2016-02-01
2016-02-01
2016-03-07
2016-04-04
2016-04-04
2016-07-18
2016-08-01
2016-09-06
2016-09-19
2016-10-03
2016-10-17
2017-02-06
2017-02-23
2017-04-17
2017-10-02

c(11)
c(11)
c(11)
c(11)
c(11)
c(11)
c(11)
c(11)
c(1)
c(1)
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c(1)
c(1)
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c (1)(5)
(c5)
c(1)
c(6)(1)
c(1)
c(1)
c(1)
c(1)
c(1)
c(1)
c(1)
c(1)
c(1)
c(1)
c(1)
c(1)
(c6)

Litigation
Litigation
Litigation
Litigation
Litigation
Litigation
Litigation
Litigation
Personnel
Personnel
Personnel
Personnel/Litigation
Personnel
Personnel
Personnel
Litigation
Litigation
Litigation
Personnel/Property
Property
Personnel
Property
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
Property

01/20/2026
01/20/2026
01/20/2026
01/20/2026
01/20/2026
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None
None
None
None
None
None
None
None
None
None
None
None
None
None
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None
None
None
None
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None
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None
None
None
None
None

2026-R-XX Board Meeting 02/02/2026

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 4 of 5
039

CLOSED
MEETING DATE

OMA
EXEMPTION

EXEMPTION

MINUTE
REVIEW
DATE

RELEASE
DECISION

2018-09-17
2018-10-01
2018-11-05
2019-03-04
2019-05-20
2019-06-17
2019-07-01
2019-08-19
2019-09-03
2019-09-16
2019-10-07
2019-11-18
2020-01-20
2020-02-03
2020-02-03
2020-02-18
2020-03-16
2021-02-01
2021-06-07
2022-12-05
2024-03-18
2024-04-01
2024-04-15
2024-11-18
2024-12-02
2025-03-17
2025-04-07
2025-08-04

c(1)
c(1)
c(11)
c(1)
c(1)
c(1), c(2), c(6)
c(1), c(2), c(6)
c(1), c(2)
c(1)
c(1)
c(1), c(2)
c(2), c(1)
c(2), c(1)
c(6)
c(5)
c(6)
c(1), c(8)
c(11)(1)
c(11)
c(5)
c(11)
c(1)
c(11)
c(11)
c(21)
c(1)
c(1)
c(1)

Personnel
Personnel
Litigation
Personnel
Personnel
Bargaining
Bargaining
Bargaining
Personnel
Personnel
Personnel
Bargaining
Bargaining
Property
Property
Property
Personnel
Litigation
Litigation
Minutes
Litigation
Personnel
Litigation
Litigation
Minutes
Personnel
Personnel
Personnel

01/20/2026
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01/20/2026

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Full
None
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2026-R-XX Board Meeting 02/02/2026

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 5 of 5
040

Village Board Agenda Supplement
Agenda Item No: 7.b.
MEETING DATE:

February 2, 2026

ITEM:

Approval of an Independent Contractor Agreement with Joyce Nardulli for
Lobbying Services

MOTION:

I move to approve an Independent Contractor Agreement with Joyce Nardulli
for Lobbying Services

STAFF CONTACT:

Andy Ferrini, Village Manager
Amber Kubiak, Village President
Michael Smoron, Village Attorney

Purpose:
Consider approval of a contract for a lobbyist to promote Pingree Grove’s infrastructure interests
regarding the Route 47 expansion.
Background:
Phase 1 Engineering for the Route 47 expansion from I-90 to Plank Road is currently funded by
the Illinois Department of Transportation (IDOT) and is in its early stages. The state and the
selected engineering firm are currently negotiating fees and project scope. At this time, the state
has not committed funding for subsequent engineering phases or for the project's construction.
Securing state funding for additional engineering phases and construction may require targeted
advocacy at the state level. To assist with this effort, the use of professional lobbying services
may be necessary. Joyce Nardulli has been recommended for this role based on her prior work
with the Village, recommendation from contacts with the Governor’s office, and her involvement
in the Route 47 expansion in the City of Woodstock.
Options:
1. Approve the proposal from Joyce Nardulli
2. Do not approve the proposal from Joyce Nardulli
Financial Impact:
1. $36,000 from March 1st, 2026 – February 28th, 2027
Recommendation:
Staff recommend approval of the proposal from Joyce Nardulli. While IDOT has acknowledged
that capacity and expansion improvements along Route 47 will be necessary at some point, the

041

project is not currently a high priority for the State. This position has been communicated to the
Village in prior correspondence from IDOT (see enclosed IDOT letter).
Given the anticipated length, complexity, and cost of the engineering and construction process,
a more active and coordinated effort to advance the project at the state level may be necessary
to help accelerate the overall timeline. As the project progresses, it is also possible that the
Village could incur costs associated with the relocation of water and sewer utilities required for
the expansion.
Ms. Nardulli was retained by the City of Woodstock specifically to assist in securing state funding
related to similar Route 47 improvements, including funding support for utility relocation, and
brings relevant experience to this effort.
Enclosures:
1. Independent Contractor Agreement with Joyce Nardulli
2. Letter from IDOT Region 1 Engineer Jose Rios, P.E.

2

042

Independent Contractor Agreement

Joyce A. Nardulli, Government Relations
Agreement is hereby made between Joyce A. Nardulli, Government Relations and the Village of Pingree
Grove, 555 Reinking Road, Pingree Grove, IL 60140 set forth below according to the following terms,
conditions and provisions.
Independent and Minority Contractor is identified below as follows:

Joyce A. Nardulli, Government Relations, President
501 Mill Bank Ln
Springfield, IL 62704-1000
217.652.7688
[email protected]
Work to be Performed:

Serve as a contract lobbyist for the Village of Pingree Grove for Illinois state government affairs. This work
will include but is not limited to: helping Pingree Grove with their financial needs for their infrastructure
improvements; working with them to develop a strategic legislative plan including documentation and
cost estimates for each project; developing supporting coalitions; meeting with appropriate Illinois
agencies, legislative staff, legislators and governor's office to achieve Pingree Grove’s infrastructure goals;
alerting the Village’s staff of needed actions i.e. legislative calls, agency meetings, etc.; guiding them
through the legislative process, meeting with legislative and government officials as needed; lobbying the
House and Senate to support release of the funds for the Village’s infrastructure appropriations and
working with the Governor's office to achieve their support.

Terms of Payment:
The Village of Pingree Grove shall pay Joyce A. Nardulli, Government Relations for a period March l, 2026
through February 28, 2027 a total of $36,000.00 through monthly payments of $3,000.00.
Reimbursement of Expenses:
The Village of Pingree Grove shall only be liable for travel expenses incurred by Joyce A. Nardulli when
travel is requested by the Village in writing (email is acceptable).

Fringe Benefits:

Because Joyce A. Nardulli, Government Relations, is engaged in an independent business, the Village of
Pingree Grove is not responsible for paying any employer pension, health or other fringe benefits. Meals
that are during the Village of Pingree Grove business may be reimbursed if agreed beforehand in writing
(email is acceptable) and if documentation is included in an invoice.

Notice of Liabilities:

Joyce A. Nardulli, Government Relations is responsible to pay income taxes, according to state and federal
law as well as any other self-employment (social security tax) as may apply according to law.

043

Worker's compensation insurance shall not be required for the Village of Pingree Grove to fulfill this
contract.

Termination:
Either party has a right to terminate the Agreement, at any time, for any reason or for no reason at all.

Non-Waiver:
The failure of either party to exercise any of its rights under this agreement for a breach thereof, shall not
be deemed to be a waiver of such rights or a waiver of any subsequent breach.

Declaration of Independent Contractor:

Joyce A. Nardulli, Government Relations, declares that all federal, state and local laws regarding business
permits and licenses that may be required to carry out the work to be performed under this agreement
have been complied with according to law.

How Notices shall be given:

Any notice given in connection with this agreement shall be given in writing and shall be delivered
either by e-mail or by hand to that party or be certified mail, return receipt requested, to the party at
the party's address herein. Any party may change its address stated herein by giving notice of the
change in accordance with this paragraph.
Assignability: This agreement may be assigned, in part, with a written agreement by
both parties,
Choice of Law:
Any dispute under this agreement or related to this agreement shall be decided in accordance with the
laws of the State of Illinois.

Entire Agreement:

This is the entire agreement of the parties and cannot be changed or modified orally.
Amendments:
This agreement may be supplemented, amended or revised only in writing by agreement of the parties.

By:_____________________________________________ Date:_______________________________

By:_____________________________________________Date:__________________________________

044

Illinois Department of Transportation
Office of Highways Project Implementation / Region 1 / District 1
201 West Center Court / Schaumburg, Illinois 60196-1096

March 3, 2025
The Honorable Amber Kubiak

Village President
Village of Pingree Grove
555 Reinking Road
Pingree Grove, IL 60140
Dear Village President Kubiak:
The Illinois Department of Transportation (Department) has received your letter
dated January 14, 2025, requesting the Department to advertise the Phase I

study of IL 47 from 1-90 to south of Plank Road in the early years of the
program. The Department has reviewed your request and offers the following
information.

The Department has identified a capacity improvement project along IL 47 from
1-90 to south of Plank Road. The Phase I study for this project is currently
included in the FY 2025-2030 Proposed Highway Improvement Program.
However, it was not incorporated into the FY 2025 Annual Program. Once
advertised, the study is expected to take 24 to 36 months to complete.
Due to limited financial resources, the Department must prioritize projects that
enhance safety by reducing fatalities and severe injuries, as well as those
focused on pavement preservation and bridge rehabilitation. Consequently,
there is limited flexibility to add new projects that primarily address accessibility,
operations, or mobility improvements.

The Department remains committed to the project and will make every effort to
include it in the 2026 Annual Program during the next program cycle. To note,
currently no additional project phases beyond Phase I are funded under the
FY 2025-2030 Proposed Highway Improvement Program.
If you have any questions or need additional information, please contact me or
Katie Herdus, Area Programmer, at (847) 705-4090 or at
[email protected].
Very tr

Jose

Reg i

you 's,

P.E.
One Engineer

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046

Village Board Agenda Supplement
Agenda Item No: 7.c.
MEETING DATE:

February 2, 2026

ITEM:

An Ordinance Amending Village Code Title 2 Boards, Commissions
and Committees, Chapter 3 Community Events Committee, Sections 2-3-1
through 2-3-8

MOTION:

I move to approve an ordinance amending Village Code Title 2 Boards,
Commissions and Committees, Chapter 3 Community Events Committee,
Sections 2-3-1 through 2-3-8

STAFF CONTACT:

Laura Ortega, Village Clerk
Amber Kubiak, Village President

Purpose:
Consideration of dissolving the Community Events Committee in a formal capacity.
Background.
The Community Events Committee was formed on April 19, 2010, to schedule, plan, organize, fundraise,
and oversee activities and events on behalf of the community. This is a volunteer-led committee
consisting of three members.
Complying with the Open Meetings Act is challenging, and maintaining a quorum is becoming more
difficult for the volunteer-led committee to uphold. Staff recommend dissolving the formal Community
Events Committee and transitioning to a staff-led management model.
Moving to Pingree Grove Special Events in a staff-led model will allow for greater flexibility, less risk of
accidental OMA violations, and the ability to dedicate time during work hours to planning and making
decisions without requiring formal committee meeting notices, agendas, quorum decision votes, and
minutes retention.
The current Community Event Committee members, Melissa Hirschbein, Judy Triano, and Brianne Hagg,
would continue to be part of Pingree Grove Special Events in a volunteer capacity, but would have
greater flexibility, not having to abide by formal meeting schedules and the associated requirements.
Options:
1. Approve Ordinance dissolving the volunteer-led Community Events Committee and moving to
staff-led management
2. Do not approve the Ordinance and Community Events Committee remains status quo
Recommendation:
Staff recommend approving the formal committee dissolution.
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048

VILLAGE OF PINGREE GROVE
ORDINANCE NO. 2026-O-XX

AN ORDINANCE AMENDING VILLAGE CODE TITLE 2 BOARDS, COMMISSIONS AND COMMITTEES
CHAPTER 3 COMMUNITY EVENTS COMMITTEE, SECTIONS 2-3-1 THROUGH 2-3-8
FOR THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS

PASSED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
THIS 2ND DAY OF FEBRUARY 2026
PUBLISHED IN PAMPHLET FORM BY AUTHORITY
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
THIS 2ND DAY OF FEBRUARY 2026

049

ORDINANCE NO: 2026-O-XX
AN ORDINANCE AMENDING VILLAGE CODE TITLE 2 BOARDS, COMMISSIONS AND COMMITTEES
CHAPTER 3 COMMUNITY EVENTS COMMITTEE, SECTIONS 2-3-1 THROUGH 2-3-8
FOR THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
WHEREAS, the Village of Pingree Grove (the “Village”) is not a home rule municipality
within Article VII, Section 6A of the Illinois Constitution and, pursuant to the powers granted to
it under 65 ICLS 5/1-1-1 et seq.; and
WHEREAS, the Village of Pingree Grove established the Community Events Committee on
April 19, 2010, by way of Ordinance 2010-08 for the purpose of scheduling, planning, organizing,
fundraising for, and overseeing community events; and
WHEREAS, the Village has determined that it is in the best interests of the Village to
transition the Community Events Committee from a volunteer-led model to a staff-managed
structure; and
NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village
of Pingree Grove, Kane County, Illinois, as follows:
SECTION ONE: COMMITTEE DISSOLUTION
1. The Community Events Committee is hereby formally dissolved, effective with the passing of
this Ordinance.
2. All records, documents, and materials, if any, in possession of Community Events Committee
members shall be transferred to the Office of the Village Clerk.
3. The Village President and Board of Trustees would like to thank Melissa Hirschbein, Judy
Triano, and Brianne Hagg, for their selfless dedication, personal time, and talents, in serving
as members of the Community Events Committee over the years and developing annual
activities and events that the community is accustomed to.
4. All members of the Community Events Committee are hereby discharged from their formal
member responsibilities and duties, and are invited to continue on in an informal volunteer
capacity.
SECTION TWO: VILLAGE CODE AMENDED
The Village code is hereby amended by removing Title 2, Board Commissions, and Committees,
Chapter 3 Community Events Committee, Sections 2-3-1 through 2-3-8.

2026-O-XX Board Meeting 02/02/2026

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 2 of 3
050

SECTION THREE: GENERAL PROVISIONS.
REPEALER: All Ordinances or portions thereof in conflict with this Ordinance are hereby repealed,
amended to be consistent with this requirement, or superseded by this requirement.
SEVERABILITY: Should any provision of this Ordinance be declared invalid by a court of competent
jurisdiction; the remaining provisions will remain in full force and affect the same as if the invalid
provision had not been a part of the Ordinance.
EFFECTIVE DATE: This Ordinance shall take effect as provided for under Illinois law.
PASSED AND APPROVED by the President and Board of Trustees of the Village of Pingree
Grove, Kane County, Illinois this 2nd day of February 2026 by roll call vote.

President Amber Kubiak
Trustee Luke Hall
Trustee Adam Hagg
Trustee Ed Tarnow
Trustee Kevin Pini
Trustee Robert Wangles
Trustee Andrew McCurdy

Aye

Nay

Absent

Abstain

____
Amber Kubiak, President of the Board of Trustees
Village of Pingree Grove
ATTEST:

Laura L. Ortega, Clerk
Village of Pingree Grove

2026-O-XX Board Meeting 02/02/2026

(SEAL)
___

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 3 of 3
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052

Village Board Agenda Supplement
Agenda Item No: 9. a.
MEETING DATE:

February 2, 2026

ITEM:

Comprehensive Plan Update Discussion

MOTION:

None. Direction and feedback are requested.

STAFF CONTACT:

Andy Ferrini, Village Manager
Nick Partipilo, Assistant to the Village Manager
Hannah Temes, Administrative Intern

Purpose:
To discuss whether to engage a consultant to assist with a Comprehensive Plan update, a project
identified in the Village’s 2024 Strategic Plan. While staff recommends deferring this project until next
year, staff is seeking direction from the Board.
Background:
A Comprehensive Plan is a long-range planning tool used by municipalities to guide growth,
development, and policy decisions. It typically includes an overview of the community and addresses
key areas such as land use and development, transportation, community facilities, parks and
recreation, utilities, and community identity. Comprehensive Plans are tailored to a community’s
specific needs and are typically updated every 15 to 20 years. Pingree Grove’s Comprehensive Plan
was last updated in 2015, and an update is now being considered due to the significant growth and
change the Village has experienced over the past decade. While an update to the Comprehensive Plan
is warranted, staff does not believe it is urgent and believes it would be beneficial to allow currently
planned development and infrastructure projects to progress further before undertaking the update.
In preparation for this meeting, staff met with Northern Illinois University’s Center for Governmental
Studies (CGS), a consulting service operated through NIU. Based on this discussion and additional
research, staff has concluded that CGS represents one of the most cost-effective options for a
Comprehensive Plan update, given its non-profit and educational structure. The CGS proposal includes
a base fee of $47,500, or $61,700 with optional add-on services. By comparison, the Village of Huntley
updated its Comprehensive Plan in 2025 with Houseal Lavigne at a cost of $160,000. The Village of
Oswego awarded a contract in 2025 to Gingko Planning & Design for a Comprehensive Plan update at
a cost of $185,000, and in 2023, the Village of Gilberts completed a Comprehensive Plan update using
Teska Services for $65,000. Several nearby municipalities, including Genoa and East Dundee, have also
utilized CGS for Comprehensive Planning services.
The Comprehensive Plan process through CGS consists of six primary steps, which are generally
consistent with those that other planning consultants would utilize as well: project kick-off,
development of a community profile, community engagement, plan development, implementation,
and final report and approval.
053

The project kick-off includes a meeting between Village staff and CGS to establish expectations and
timelines, exchange relevant information (such as GIS data and prior studies), and discuss the
composition of the project task force, whether drawn from community members or the Village Board.
Development of the community profile involves a comprehensive inventory of existing conditions in
Pingree Grove, including land use field reconnaissance and an evaluation of public assets such as
environmental features, parks, and utilities.
Development of the Comprehensive Plan would occur over approximately three to four task force
meetings and would focus on refining the Village’s vision statement, goals and objectives, major plan
elements, future land use plan, and the long-term viability of the plan. The process also includes an
optional subarea plan for the Heritage District at an additional cost. Sub-area plans are an optional
component of the Comprehensive Plan that can be included if desired.
Plan implementation consists of four key components: prioritization of objectives, development of
actionable implementation strategies, identification of short- and long-term timelines, and alignment
of necessary resources. The draft final report would first be provided to Village staff for review and
comment, followed by a public hearing and consideration by the Village Board. Upon Board approval,
the final report would be finalized and published.
Options:
1. Defer creating a Comprehensive Plan to next year
2. Move forward as directed by the Village Board
Financial Impact:
Through CGS, a Comprehensive Plan will cost around $61,700.
Base Cost: $47,500
Online Survey (Optional): $5,000
Community Workshop (Optional): $1,500
Heritage District Subarea Plan (Optional): $4,000
Total Cost with Optional Components: $61,700
Recommendation:
Staff recommends deferring the preparation of a Comprehensive Plan update until at least next year.
While the Village’s continued growth and change indicate that an updated plan is warranted, staff
does not believe the update is urgent at this time.
Staff believes it would be beneficial to prioritize other ongoing and upcoming initiatives, including
bidding a new water tower, advancing the roundabout project and multi-use path, moving forward
with multiple commercial developments, and constructing planned park improvements this year.
While the Comprehensive Plan remains a valuable long-term planning document, it is not a tool used
routinely in day-to-day operations. Staff will follow the Board’s guidance on whether to pursue a
Comprehensive Plan update now or in the future, including preferences on consultant selection.
Enclosures:
1. NIU Center for Governmental Studies Comprehensive Plan Proposal
2

054

Proposal to Prepare a Comprehensive Plan for Pingree Grove, IL
Submitted to the Village of Pingree Grove
By Northern Illinois University Center for Governmental Studies
January 9, 2026

055

sa

Greg Kuhn, PhD
Director

Melissa Henriksen,
MPP
Assistant Director,
Strategic Management,
Policy, and Community
Development
[email protected]
Wm. Monat Building
148 North 3rd Street
DeKalb, IL 60115
PHONE
815-753-0323
FAX
815-753-7278

www.cgs.niu.edu

January 9, 2026

Andy Ferrini, Village Manager
Village of Pingree Grove
555 Reinking Rd
Pingree Grove, IL 60140

RE: Proposal to Prepare a Comprehensive Plan
Dear Mr. Ferrini:

Thank you for the opportunity to present this proposal to assist the Village
of Pingree Grove in preparing a comprehensive plan. The proposal outlines
how the Northern Illinois University’s Center for Governmental Studies
(NIU-CGS) can help Pingree Grove address the following needs:
•

•
•
•

Enable the village to determine its desired future land use
allocations and characteristics of different areas of the community
Develop goals, objectives and strategies for realizing that future
Prepare a future land use plan including a future land use map
Provide an implementation plan for the village to use in making the
plan a reality

This proposal also includes a list of comprehensive plans CGS has prepared
for other communities along with staff backgrounds.

Bridging knowledge and
innovation through
engagement for over 56
years

Thank you for considering this proposal to assist Pingree Grove with this
important project. If there are questions or we can revise this proposal to
better meet the village’s needs, please contact me. As discussed, I would be
happy to meet with Pingree Grove’s leadership team to discuss the proposal
in more detail.

NIU-CGS MISSION
ToSTATEMENT
provide expertise

Sincerely,

that helps public sector
decision-makers
understand, evaluate,
enhance and implement,
effective, sustainable
and equitable
approaches to the social,
governmental,
economic, informatic
and civic challenges of
our time.

Miriam “Mim” Evans
Senior Research Associate
Strategic Management, Policy, and
Community Development
NIU Center for Governmental
Studies

1
056

COMPREHENSIVE PLAN PROPOSAL
BACKGROUND
The Village of Pingree Grove recently completed a strategic plan to guide municipal management for the next
several years. Land use and growth initiatives are important themes in that plan and a comprehensive plan
and unified development ordinance (UDO) are key tools to address these themes. Since the three documents
have been discussed by Pingree Grove leadership, the following chart summarizes how they differ and the
function of each, as shown below.
Strategic Plan
Planning process focuses on input
from elected officials and staff and
may include input from external
stakeholders such as residents,
businesses, and partners to guide
community priorities.

Addresses key issues and policies
across many aspects of municipal
management.
Some of the plan’s themes are
activated and expanded upon in
the comprehensive plan.
No state requirements regarding
content.
Does not have legal standing
No prescribed review process.
Adopted and changeable at will by
municipal officials.

Comprehensive Plan
Internally guides policies and
projects and externally informs
development applications and
resident expectations. In
addition to those providing
input in the strategic plan, input
from residents, businesses and
stakeholders is often a
prominent and significant factor.
Broadly addresses land use
elements including the built
environment, open space, and
related public services.
A guide for expanding upon and
implementing sections of the
strategic plan; an expression of
the community’s desired future;
basis for UDO.
State statute lists categories of
land use to be included.
Does not have legal standing
Prescribed formal review
process including public hearing
and board adoption. Changeable
through formal amendment
process.

UDO
Internal implementation
and enforcement tool
whose preparation is largely
guided by the
comprehensive plan.
External guide to land use
regulation for use by the
public, property owners,
investors, and developers.
Provides specific rules for
development within the
planning area.
The legal tool used to
implement the
comprehensive plan.
Legal expectations for topics
to be covered.
Has legal standing
Prescribed formal review
process including public
hearing and board adoption.
Changeable through formal
amendment process.

In addition to the function of a comprehensive plan described above, there are several other reasons to
prepare an updated comprehensive plan:
• A comprehensive plan is an essential feature of long term planning, creating a broad, long-term
vision for future land uses and the built environment and a framework of goals and objectives to
guide policy decisions.
• Undertaking comprehensive planning results in more than a document. The process of creating the
plan is a community building experience, generating support, enthusiasm and volunteerism among
residents. It also is an effective way to establish positive relationships with stakeholders such as
property owners, businesses, special interests, and area organizations.
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057

•

•
•

A comprehensive plan contains a map of future land uses for an entire planning jurisdiction (1 ½
miles beyond municipal limits), addressing all physical elements in the area, for a long time (usually
around 20 years). Because it extends beyond current municipal limits, it also guides potential
annexation.
A comprehensive plan is a public document that informs potential investors, builders,
entrepreneurs, and residents of the intentions of the community, its assets, and level of
professionalism.
A comprehensive plan is required to qualify for some grant funds and can be a plus in applying for
others.

The recently completed strategic plan will be an excellent resource in preparing the comprehensive plan. The
priorities and initiatives presented in the strategic plan will provide a starting point for comprehensive plan
discussions and the completed comprehensive plan and the strategic plan can be cross referenced for ease
of use and clear direction.
Pingree Grove is also possibly interested in preparing an updated UDO. A UDO is the legal tool for
implementing the comprehensive plan. Therefore, it is based on the plan and best prepared after key
components of the plan are completed, including the future land use map and goals and objectives.
This proposal includes the scope of work, estimated fees and timing to prepare the comprehensive plan. As
requested, costs are provided for the main tasks and several options. The project team’s qualifications to
complete the comprehensive plan are also included in this package.

COMPREHENSIVE PLAN APPROACH
It is the project team’s goal that the comprehensive plan be firmly grounded in the needs and desires of the
community, the unique characteristics of Pingree Grove, and the economic opportunities of the broader
region. Much has transpired in recent years, including new economic opportunities, significant population
growth, new policies at the state and federal level, growing attention to environmental and economic
sustainability, and changes in local officials and staff, among others. These changes warrant the fresh look
preparing a comprehensive plan provides.
The scope of work outlined is presented in six sections:
1.
2.
3.
4.
5.
6.

Project Kick-Off
Community Profile
Community Engagement
The Village Plan
Implementation
Final Report and Approval Process

While we believe the scope of work that follows addresses the village’s needs, it is flexible and can be
adjusted through discussions between the village and the project team.

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058

1. Project Kick-Off
Task 1.1: Virtual Kick-off Meeting
Prior to beginning work, the project team will hold a virtual kick-off meeting with village staff who will provide
administrative and logistics assistance. This kick-off meeting is an opportunity to discuss the expectations,
project timeline, address questions and components, and make needed adjustments. At this meeting, the
project team will collect or learn of existing information that may be helpful in developing the plan. This may
include:
•
•
•
•
•

GIS,CAD, or other mapping files
Specialized data sets relevant to Pingree Grove
Past studies and plans
Ongoing plans for key development areas
Other relevant graphics and documents that may be helpful to carry out this project

The kick-off meeting will include discussing whether to form a project task force or work more directly with
elected officials. Whichever path is selected, the designated group will have the following roles:
•
•
•
•
•

Represent different voices in the community
Develop vision, goals, objectives
Assist with project outreach
Review and comment on draft documents
Bridge from planning to implementation

A task force composed of residents, business owners, stakeholders, and community leaders is an effective
way to bring the community into the process, hear from voices that might not otherwise be heard, and
promote community buy-in to the planning process and completed plan. Local elected officials can also
perform this role.
•

•

If a task force is desired, the project team can help identify potential members. Any local
stakeholders whose input would be particularly valuable or with whom the village would like to
establish a strong working relationship can be considered. The task force will meet 3-4 times over
the course of the project, with a mix of virtual and in person options.
If the village prefers to prepare the plan without creating a task force, the project team can work
with the board or other designated group. Comprehensive plan related discussions can be part of
regular board meetings or special meetings can be scheduled. If the board is to the designated group,
compliance with the Open Meetings Act should be considered when scheduling for comprehensive
plan discussions.

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059

2. Community Profile
Task 2.1: Inventory of Existing Land Uses and Public Assets
This task includes a comprehensive inventory of Pingree Grove’s existing land uses. The project team will
assess the community through field reconnaissance, examining Pingree Grove’s neighborhoods, commercial
areas, employment centers, parks and open spaces, community facilities, transportation networks, visitor
attractions, and environmental features. While most of the existing conditions will be physical in nature, field
reconnaissance will provide an opportunity to understand the character, history, and development trends
that shape the community. Attention will be paid to emerging patterns of development, economic conditions
affecting demand for different land use types, and sustainability of the natural and built environment.
Characteristics and growth of nearby and/or comparable communities will be considered. A village staff
member or other local expert will be asked to arrange a detailed site visit and accompany the project team.
This task also will include an inventory of existing public assets and any plans for expansion or contraction.
Assets to be inventoried include:
•
•
•
•
•

Public and institutional uses, parks, open space, etc.
Transportation network
Utilities and infrastructure
Environmental conditions
Natural areas and conservation interests

Task 2.2: Demographic Analysis
This task will provide data and analysis of the present and potential future population of the community and
relevant surrounding areas including the number of and growth in households, household size, age, income,
commuting patterns, migration, employment, and other factors. This population profile will help the village
understand the opportunities and challenges that directly impact the amount and types of development and
related services that may be needed.
Task 2.3: Evaluation of the Economy
Understanding the area economy is necessary to assess Pingree Grove’s development opportunities and
position in the areawide economy. Thus, this task will address trends in employment and growth in demand
for residential, commercial, industrial and other types of facilities.
Task 2.4: Housing
Information will be gathered on the general status of housing supply and demand and foreseeable changes
during the planning period. A complete housing study can be prepared as an additional option, if desired.
Task 2.5: Project Status Report and Client Feedback
The project team will present findings and discuss possible implications for comprehensive planning. At this
time, any adjustments to the remaining scope of work that seem desirable based on the findings to date can
be discussed.
Task 2 Deliverables:
The following items will be provided in summary form:
• Inventory of existing land uses and public assets
• Demographic profile
• Economic profile
• Housing profile
• Pingree Grove’s relationship with the surrounding area
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060

3: Community Engagement
While engaging the community in the planning process is critical to developing a plan that reflects residents’
needs and desires, the way that it is pursued can vary from one community to the next. The input from
officials, staff, and additional stakeholder focus groups during the recently completed strategic planning
process will be considered in preparing the comprehensive plan. The project task force or village board
discussed earlier is an excellent forum for community engagement. Additional options are discussed below.
Community Engagement Options
 Project Website: A project website available
to the public creates a space to inform
residents of progress in the planning
process, share key documents, and
publicize public input opportunities. A
popular feature of the website is an
interactive map where the public can
identify specific locations and share
thoughts on issues, desired improvements
and ideas for future use.
 Direct Email Resident Opinion Survey: A direct email resident survey reaches most households in
the community and generates broad based input. A link to an online survey would be sent to one
email per household for all households with obtainable email addresses.
 Survey Distributed Publicly: An alternative to a direct email survey is to provide the survey link in
various public places such as the village website, project website, school and organization
newsletters, public posters, and municipal utility bills. This means of distributing the survey generally
generates fewer responses than a direct email survey but is less expensive and can be a good
alternative. If a direct email survey is conducted, a publicly distributed survey link will also be
available to broaden access for residents without an available email address. If desired, paper copies
can be available at select locations.
 Business Community Input: The thoughts of the business community are important to key areas of
the plan such as economic development. Input from this group can be obtained through a separate
survey based on a list of businesses provided by the village or by interviewing key business leaders.
Businesses can also be represented on the project task force.
 Focus Groups: Focus groups are another option for gathering qualitative information from the
community. Focus groups are also a way to gather input from segments of the population that do
not respond to surveys or from stakeholders in specific geographic areas or with special interests.
Focus groups can be held in person or virtually. Virtual focus groups may increase attendance and
reduce costs over in person meetings. Up to two focus groups are typically included in the scope of
work. Additional focus groups may incur an additional cost.
 Meeting the Public: Meeting directly with the public generates valuable insights, increases visibility
for the planning project, and encourages public support for the final plan. Meeting with the public
can include the following:
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061

•

•

•

Idea Boards and Maps at Public Events: These
tools allow the public to informally share ideas
either by writing them on idea boards or
identifying specific locations on maps. These
activities are a fun and quick way to engage
residents of all ages and varying interests.
They also can be used to gather input from
visitors. Potential locations for these informal
input opportunities are community events,
meetings of local organizations such as the
school board or chamber of commerce, and heavily trafficked locations such as the public library,
sports games, and shopping areas. Up to two informal events are typically included in the scope
of work. Additional events that require attendance by NIU CGS staff may incur an additional cost.
Community Workshops: Residents can be invited to participate in one or more workshops to
identify issues, express interests, review draft vision statements and goals, and comment on
draft future land use maps. The workshops require more time commitment from residents but
are a more in depth way for people to participate in the process. Key individuals or groups can
be specifically encouraged to attend.
Open House: An open house is an effective way to share the draft plan with the community
before the public hearing. It can consist of display boards with an opportunity for residents to
talk with staff or consultants. The display boards can be supplemented with a brief formal
presentation of the plan’s main concepts, if desired. An open house can identify issues that can
then be addressed before the public hearing, often helping the review process move ahead more
smoothly.

Community engagement through press releases, posting on the village website, and social media are
encouraged and materials can be provided by the project team.
The project team can work with the village to select the community engagement tools to pursue.
Task 3 Deliverable:
A summary of community engagement findings will be prepared. The format and contents will depend on
the options selected.

4. The Village Plan
The village plan will consider all information obtained in earlier tasks and the input of the project task force
or village board. Over the course of 3-4 meetings, the task force or board will, with assistance from the project
team, complete or review the following tasks.
Task 4.1: Vision Statement
Expanding upon the vision discussion held during the strategic planning process , the designated group will
develop a vision statement that will form the basis for the comprehensive plan. This statement will be what
the village aspires to and reflect both the strengths of the community and the growth and improvements
desired. Developing the vision statement is an important starting point for identifying the goals and
objectives in Task 4.2.

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Task 4.2: Goals and Objectives
Based on the information collected in all previous tasks and the draft vision developed in Task 4.1, goals and
objectives specific to the comprehensive plan will be suggested. These goals and objectives will be presented
to the task force or board in draft form for discussion and refinement. This discussion is an opportunity for a
deeper exchange of ideas regarding the community’s future.
Task 4.3: Major Plan Elements
This task will center on preparing broad strategies for the following plan elements:
• Residential
• Commercial
• Industrial
• Office, research, and light industrial
• Mixed use
• Community facilities
• Flood plain and natural areas
These elements are recommended in state statute but can be modified somewhat to fit Pingree Grove’s
unique needs.
Ideas and suggestions will be presented by the project team for review and input by members of the
designated group.
Task 4.4: Future Land Use Plan
The project team will work with the designated group to create the village’s future land use plan and map to
ensure it reflects the current type of development and land use distribution and desired future uses within
municipal planning limits and in the 1 ½ mile planning area. The future land use map will be reviewed with
village staff and board.
Task 4.5: Flexibility and Longevity of the Plan
While the future land use plan presents the desired future and considers future needs, there are often
unanticipated changes that lead to questions over land use plan elements. The future land use plan will
include indicators that circumstances have changed in a way that may make it reasonable to change the
comprehensive plan recommendations. These indicators will provide additional guidance for village officials
as they consider proposed land use changes, thereby making the future land use plan more flexible and
extending its useful life.
Task 4.6: Heritage District Subarea Plan
The Heritage District is the heart of the original village and is envisioned as a mixed use area leveraging
historic character. The village has signaled its desire to improve this area by creating a TIF District. If desired,
a subarea plan can be prepared for this area. The plan would include a summary of existing conditions,
identification of critical elements to consider when planning for redevelopment, goals, objectives and
strategies for redevelopment, and a schematic drawing (map) of what the redeveloped area might look like.
Task 4 Deliverables:
• Draft of vision, goals and objectives
• Draft future land use map
• Draft subarea plan, if selected

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5. Implementation
The project team will prepare an implementation plan to enable the village to effectively transition from
long-range planning to active implementation. The implementation plan will include:
Task 5.1: Prioritized Objectives
Prioritizing objectives assists decision makers allocating limited resources. The objectives will be prioritized
based on several factors such as feasibility, community interest, and potential impact on the community.
Task 5.2: Strategies
Actionable strategies for each objective will be presented in the implementation plan. These strategies can
be the basis for a work program for staff or a committee as it undertakes achieving a particular objective.
Task 5.3:Timing:
Short and long term timing of efforts will be suggested. Where possible, these timeframes will be coordinated
with those in the strategic plan.
Task 5.4: Resources
The implementation plan will provide resources that can direct first steps in implementing strategies included
in the plan. These resources may include where to find additional information, examples of similar projects,
potential funding sources, and potential partners that may help implement the plan. Resources will be
provided as active links to locations where the information can be found.
Task 5 Deliverable:
The implementation plan will be presented in a matrix format with accompanying explanations where
needed. The implementation plan will be cross referenced to the strategic plan for ease of coordination
between the plans.

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6. Final Report and Approval Process
Task 6.1: Draft Land Use Plan and Report
The draft comprehensive plan will be provided to village staff for review and comments. If there is a task
force, village officials may also informally review the draft at this stage, if desired. If the board is the
designated group, it will be provided with the draft for detailed review. The report and map will be revised
to address comments as needed.
Task 6.2: Public Hearing and Board Adoption
The project team will present the plan and answer questions at a public hearing held by the planning
commission and, if desired, at the adoption meeting of the board of trustees.
Task 6.3: Final Report
Upon adoption, we will provide the village with an electronic copy of the plan in pdf format suitable for
printing, posting online, and distributing electronically.

COSTS AND TMIING
The total cost for the services described in tasks 1-6 of the scope of work is $47,500, with the exceptions
noted below. This fee includes staff time, task force or board meetings, report preparation, attendance at
the public hearing and board adoption meeting, anticipated travel costs, and other incidental costs.
Items with additional costs are:
1. Online survey with link available through websites, social media, newsletters, etc.: $4,500
• Additional cost to email the survey directly to residents: $500
2. Business survey: $3,700
3. Community workshop (2 hours): $1,500
4. Heritage Corridor Subarea Plan: $4,000
The estimated time to complete the scope of work excluding the formal review process (task 6.2) is nine to
ten months. Options selected may shorten or lengthen the timeframe. This estimate is dependent on
receiving timely responses to inquiries, the scheduling of meetings with staff, task force, or others whose
input is needed, and turnaround for the review of interim documents and the draft plan.
Scheduling and holding the public hearing and board adoption meeting generally adds two months to the
overall process depending on local commission and board meeting calendars. Modifications to the schedule
or budget will be mutually agreed upon by the Village of Pingree Grove and the project team.

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MISSION AND QUALIFICATIONS OF NIU AND CGS
Since 1969, the Center for Governmental Studies has provided expertise to help decision-makers throughout
Illinois implement efficient, sustainable, and cost-effective approaches to social, economic, land use, and
information management issues.
This expertise is provided to governmental entities at all levels, private enterprises, public-private
partnerships, and institutions of higher education. As part of Northern Illinois University’s Division of
Outreach, Engagement, and Regional Development, NIU-CGS fulfills its outreach and engagement mission
through public service, applied research, technical assistance, and public policy development activities that
are supported by interdisciplinary teams.
NIU-CGS is part of an academic institution. Our approach asks, “what do you need and how can we help you
come to a useful decision?” That means that what we do in each project depends on what the organization
needs, rather than what we have done many times before. Our main interest is to bring the University’s
resources, skills, and commitment to public service to help Pingree Grove make smart choices and
investments that yield desired outcomes. The types and depth of analyses will probably differ from what we
did in the previous project or do in the next one and we often do not recover all expenses, calling it public
service.
A key NIU-CGS asset is access to an extensive array of public and proprietary data resources. Federal data
sources include the Bureau of the Census, Bureau of Economic Analysis, and the Bureau of Labor Statistics.
State sources include the Illinois Department of Employment Security and the Illinois Department of
Revenue. A variety of published and proprietary sources contain data for hundreds of demographic,
economic, and socioeconomic variables for various geographies in a variety of formats including electronic,
internet, print, and thematic maps that can be used in this project.
Located in DeKalb, NIU-CGS clients include urban and rural communities throughout northern Illinois. NIUCGS staff have been involved in several projects that will inform the proposed work in Pingree Grove. Over
the past few years, CGS has completed community development or comprehensive plans for over 20
communities. These plans generated an in-depth look at the status and potential of each community,
providing ideas that may apply to Pingree Grove’s future growth. These plans are often combined with other
kinds of plans, including strategic plans, economic development strategies, and housing studies.

Selected Project Examples
 City of East Dundee Comprehensive Plan Update and Strategic Plan
Reference: Assistant to the City Administrator, Franco Bottalico,[email protected], (847)
426-2822.
Right click to view plan: East Dundee Comprehensive Plan
 Genoa Comprehensive Plan, Strategic Plan, and Housing Study 2024
Reference: City Administrator, Alyssa Seguss, [email protected], (815) 784-7106
Right click to view plan: Genoa Comprehensive Plan
Right click to view plan: Genoa Housing Study
 City of Monticello Comprehensive Plan Update, Housing Study, and Strategic Plan 2023
Reference: Director of Community Development, Callie Jo McFarland, [email protected],
(217) 762-2583
Right click to view plan: Monticello Comprehensive Plan
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 Oakbrook Terrace Comprehensive and Strategic Plan 2024
Reference: City Administrator, Amy Raffel, [email protected], (630)941-8300
Right click to view plan: Oakbrook Terrace Comprehensive Plan
 Oregon Comprehensive Plan 2024
Reference: City Administrator, Darin DeHaan, [email protected], 815) 732-6321
Right click to view plan: Oregon Comprehensive Plan
 Dwight Comprehensive Plan and Economic Recovery Plan 2023
Reference: City Administrator, Crissy Livingston, [email protected], (815) 584-3077
Right click to view plan: Dwight Comprehensive Plan
Right click to view plan: Dwight Economic Recovery Strategy
 Boone County Comprehensive Plan
Reference: Land Planner Jessica Roberts, [email protected], (815) 547-6698
Final adopted plan available mid-January

Meet Your Team
Mim Evans, Team Leader
Ms. Evans is a Senior Research Associate in community and economic development and has been with CGS
for twelve years. Mim focuses on small cities and suburban communities working to maximize growth in their
economies and quality of life while protecting their unique identities and environments. Recent and ongoing
work includes comprehensive plans for Sycamore, Cortland, Dwight, Genoa, Oregon, Oakbrook Terrace, East
Dundee, Bannockburn, and North Riverside, IL; Woodstock, Illinois’ award-winning Age Friendly Livable
Community Action Plan; housing studies for Monmouth, Genoa and Monticello, IL, arts master plans for
Woodstock and East Dundee, IL, and economic development strategies for Bannockburn and Dwight, IL. She
is a regular speaker on trends in community development and leads professional development classes on
planning and economic development.
Prior to joining CGS, Mim was executive director of Genoa Main Street and has eight years of hands-on
downtown revitalization experience including building rehabilitation, supporting existing businesses,
recruiting new businesses, event planning, incubator development, and public space improvements. She also
has nine years’ experience as a consultant with a national firm specializing in determining the feasibility of a
variety of public and private real estate development projects. She has a BS in urban planning from Michigan
State University and an MS from the University of Wisconsin-Madison in urban and regional planning. Mim
is a member of the Geneva, IL Plan Commission, and served on the Geneva Downtown Zoning Task Force
and several public advisory groups related to community development. She helped found and co-chaired
DeKalb County Community Champions, a grass roots group of leaders from communities across DeKalb
County focused on community development and collaboration.
Paula Freeze
Paula Freeze, joined CGS in 2017. Prior to that, she was employed as an urban planner with the city of
Chicago, Knight Engineers & Architects, Metra and as a self-employed consultant. At the Center for
Governmental Studies, Paula works with the Association Management and the Community and Economic
Development teams. Through CGS, she serves as the Executive Director of the American Planning Association
- Illinois Chapter (APA-IL), a statewide professional association for urban planners with over 1,500 members.
Paula holds a B.A. in urban and regional planning from the University of Illinois at Urbana-Champaign and a
Master of Urban Planning and Public Policy from the University of Illinois at Chicago.
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Andy Blanke
Mr. Blanke joined CGS in 2011 and holds an MPA from Northern Illinois University. Mr. Blanke specializes in
data analysis and mapping and has been involved in several statewide data projects, including the DCEO 5year strategic plan, 2014 and 2021 Illinois Community College Board Economic Impact Studies, the Enterprise
Zone Data Assistance Program, and the Statistical Adjustment Model used for Workforce Innovation and
Opportunity Act performance negotiations. He manages updates for the Municipal Price Index and has been
published in Community Development and the Illinois Municipal Policy Journal.
Dawn Wucki-Rossbach
Ms. Wucki-Rossbach, Public Management and Local Government Specialist, is a graduate of NIU’s
MPA program and most recently served as Interim Village Manager of Kenilworth, Illinois. Dawn has held a
variety of positions during her 25- year local government management career. From 1999 to 2010 she
held multiple positions in the Village Manager’s office of Carpentersville including Interim Village Manager,
Assistant Village Manager, and Community Development Director. She also served as the Business Manager
for the Lake County Sheriff’s Office, Village Administrator of Maple Park, Illinois, and Interim Public Works
Director positions in three suburban communities. Dawn has experience in personnel management, board
relations, operations, risk management, strategic planning, and budgeting. Dawn’s positions during her
career have called on her well-rounded professional insight to direct
budget and finance functions, oversee purchasing and capital budgeting, undertake grant writing,
administer zoning and long-range plans, navigate union negotiations, and direct public works and
utility operations. Dawn completed her undergraduate work at Augustana College, attended the
Leadership Institute at Harvard Law and earned her ICMA Credentialed Manager designation in 2006.
Rachel Gorsuch Sorensen
Rachel Gorsuch Sorensen, J.D., Esq. is a Research Associate at NIU Center for Governmental Studies (NIU
CGS). She has a Bachelor’s Degree in Political Science and a Juris Doctor (J.D.). Rachel specializes in research,
data analysis, strategic planning, and contributing to innovative plans – most notably the City of Woodstock
Cultural Arts Master Plan. Rachel brings a legal perspective to projects and has worked on a variety of
community development projects.
Katie McLaughlin
Katie is the founding principal of Locality Studio. Locality Studio is a design firm rooted in urban planning.
They provide mapping services, website design, community outreach materials, and document preparation
for clients throughout the Midwest. Katie has a bachelor’s degree in urban affairs from Saint Louis
University and a Master of Urban Planning with an urban design concentration from the University of
Pennsylvania. Prior to founding Locality Studio, Katie was a planner with Teska, a Chicago based consulting
firm.

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Village Board Agenda Supplement
Agenda Item No: 9.b.
MEETING DATE:

February 2, 2026

ITEM:

Discussion of an Ordinance Implementing Snow Removal Requirements for
Homeowners Associations

MOTION:

None. Direction and feedback are requested.

STAFF CONTACT:

Andy Ferrini, Village Manager
Michael Smoron, Village Attorney

Purpose:
Discussion of a proposed ordinance to amend the Village Code to establish a snow removal requirement
for homeowner associations (HOAs) that own or maintain private streets or common areas used for
vehicular ingress and egress within the Village of Pingree Grove. As written, the Ordinance would only
apply to HOAs that do not have elected Boards.
Background:
This winter, the Village has received complaints regarding snow accumulation on private streets within
HOA-maintained developments. In some cases, residents are uncertain whether snow removal in these
areas is the responsibility of the Village or the homeowner association.
The Village performs snow removal on public streets only. Private streets and HOA-owned common
areas, including parking lots, are not maintained by the Village and instead fall under the responsibility
of the applicable homeowner association.
As drafted, the proposed ordinance would require homeowner associations that do not have elected
boards to ensure snow removal on private streets and common areas, including parking lots, within a
specified timeframe. Specifically, snow would be required to be plowed and cleared within eight (8)
hours following a snow accumulation of two (2) inches or more on such private streets or common
areas.
The Ordinance, as drafted, would not apply to sidewalks, and any entity found to have violated the
Ordinance could be subject to a fine of not less than $75.00 nor more than $750.00.
Options and Policy Considerations:
HOA Applicability
As drafted, the ordinance applies only to homeowner associations that do not have an elected board.
This approach is intended to address several considerations.
First, HOAs with elected leadership provide homeowners with a mechanism to raise concerns and
influence decisions regarding snow removal service levels. In those cases, issues related to plowing
practices have a greater chance of being addressed internally through HOA governance.
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Second, snow removal service levels are established through contracts that can reflect an association’s
available financial resources. Imposing a uniform municipal standard may require some associations to
modify existing contracts or budgets, which could have financial implications.
Finally, the majority of snow-related complaints received by the Village have originated from HOA
developments that do not have elected leadership.
Should the Board wish to do so, the ordinance could be amended to apply to all homeowner associations
regardless of governance structure.
Snowfall Considerations
As drafted, the Ordinance would require the removal of snow on private streets and common areas
within eight (8) hours if snowfall is at least two inches or more. This is a starting point designed to put in
place a requirement, but one that provides some flexibility in the case of heavy snow events. These
numbers can be modified if desired by the Village Board.
Fiscal Impact:
Minimal Impact Anticipated.
Recommendation:
Staff requests policy direction from the Board regarding the proposed ordinance. Specifically, staff seeks
guidance on whether adoption of a policy of this nature is desired and, if so, whether the Board wishes
to consider modifications to the draft ordinance. Potential areas for modification include snow
accumulation thresholds, required response times, applicability to homeowner associations, and penalty
provisions.
If the Board requires additional information or analysis prior to making a decision, staff can prepare and
return with that information for further discussion.

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070

VILLAGE OF PINGREE GROVE
ORDINANCE NO. 2026-O-XX

ORDINANCE AMENDING SECTION 8-1, ARTICLE D, SNOW REMOVAL, MAILBOXES AND
RIGHT OF WAY OBSTRUCTIONS, CHAPTER 1, STREETS, SIDEWALKS AND PUBLIC WAYS,
TITLE 8, PUBLIC WAYS AND PROPERTY
FOR THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS

PASSED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
THIS 2ND DAY OF FEBRUARY 2026
PUBLISHED IN PAMPHLET FORM BY AUTHORITY
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
THIS 2ND DAY OF FEBRUARY 2026

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ORDINANCE NO: 2026-O-XX
ORDINANCE AMENDING SECTION 8-1, ARTICLE D, SNOW REMOVAL, MAILBOXES AND
RIGHT OF WAY OBSTRUCTIONS, CHAPTER 1, STREETS, SIDEWALKS AND PUBLIC WAYS,
TITLE 8, PUBLIC WAYS AND PROPERTY
FOR THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS
WHEREAS, the Village of Pingree Grove (the “Village”) is not a home rule municipality
within Article VII, Section 6A of the Illinois Constitution and, pursuant to the powers granted to
it under 65 ICLS 5/1-1-1 et seq.; and
NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village
of Pingree Grove, Kane County, Illinois, as follows:
SECTION ONE: VILLAGE CODE AMENDED
Section 8-1, Article D, Snow Removal, Mailboxes and Right of Way Obstructions, of Chapter 1,
Streets, Sidewalks and Public Ways, Title 8, Public Ways and Property, of the Village of Pingree
Grove Municipal Code, shall be amended to add a new section 8-1D-6, Homeowner Association
Snow Removal and 8-1D-7, Penalty, which shall read as follows:
8-1D-6: HOMEOWNER ASSOCIATION SNOW REMOVAL:
Each homeowner association responsible for maintenance of, or which owns, a private street or
other surfaced common area that is utilized for ingress and egress by the vehicles of homeowners
of such association, shall cause the same to be snowplowed and cleared of snow within eight
hours of any snow accumulation of two inches or more on such private street or common area.
For purposes of this subsection; a) a homeowner’s association shall mean any corporation (other
than a municipal corporation), partnership, trust, not for profit corporation, limited liability
company or other entity, control of which does not consist of representatives elected by the
associated homeowners, and which is vested with responsibility, ownership, control or manages
private property for the benefit of its homeowners; and b) a common area shall mean any parcel
of land owned by a homeowners association and utilized by such homeowners.
8-1D-7: PENALTY:
Any entity that violates a provision of this section shall be subject to a fine as provided for in
Section 1-4-1 of this code. Each day that a violation continues shall be deemed a separate offense.
SECTION TWO: GENERAL PROVISIONS
REPEALER: All Ordinances or portions thereof in conflict with this Ordinance are hereby repealed,
amended to be consistent with this requirement, or superseded by this requirement.
SEVERABILITY: Should any provision of this Ordinance be declared invalid by a court of competent
jurisdiction; the remaining provisions will remain in full force and effect the same as if the invalid
provision had not been a part of the Ordinance.

2026-O-XX Board Meeting 02/02/2026

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

Page 2 of 3
072

EFFECTIVE DATE: This Ordinance shall take effect as provided for under Illinois law.
PASSED AND APPROVED by the President and Board of Trustees of the Village of Pingree
Grove, Kane County, Illinois this 2nd day of February 2026 by roll call vote.

President Amber Kubiak
Trustee Luke Hall
Trustee Adam Hagg
Trustee Ed Tarnow
Trustee Kevin Pini
Trustee Robert Wangles
Trustee Andrew McCurdy

Aye

Nay

Absent

Abstain

____
Amber Kubiak, President of the Board of Trustees
Village of Pingree Grove
ATTEST:

Laura L. Ortega, Clerk
Village of Pingree Grove

2026-O-XX Board Meeting 02/02/2026

(SEAL)
___

Village of Pingree Grove
555 Reinking Rd., Pingree Grove, IL 60140 |(847) 464-5533

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